HomeMy WebLinkAbout2007/02/05 - ADMIN - Agenda Packets - City Council - RegularAGENDA SUMMARY
CITY COUNCIL MEETING
ST. LOUIS PARK, MINNESOTA
FEBRUARY 5, 2007
7:30 p.m.
6:30 p.m. Study Session
(Study Session to be reconvened immediately following the Regular City Council Meeting.)
7:25 p.m. Economic Development Authority Meeting
7:30 p.m. CITY COUNCIL MEETING
1. Call to Order
1a. Pledge of Allegiance
1b. Roll Call
2. Presentations
2a. Nurturing Our Retired Citizens (NORC) – Annette Sandler
3. Approval of Minutes
3a. City Council Minutes of January 16, 2007
Action: Corrections/amendments to minutes – Minutes approved as presented.
4. Approval of Agenda and Items on Consent Calendar
NOTE: The Consent Calendar lists those items of business which are considered to be routine and/or
which need no discussion. Consent items are acted upon by one motion. If discussion is desired by either
a Councilmember or a member of the audience, that item may be moved to an appropriate section of the
regular agenda for discussion.
Action: Motion to approve the agenda as presented and to approve items on the consent
calendar.
(Alternatively: Motion to add or remove items from the agenda, motion to move
items from consent calendar to regular agenda for discussion and to approve those
items remaining on the consent calendar.)
5. Boards and Commissions
5a. Appointment of Citizen Representative to Boards and Commissions
6. Public Hearings - None
7. Requests, Petitions, and Commissions from the Public – None
8. Resolutions, Ordinances, Motions and Discussion Items - None
9. Communications
10. Adjournment
Auxiliary aids for individuals with disabilities are available upon request. To make arrangements, please call
the Administration Department at 952/924-2525 (TDD 952/924-2518) at least 96 hours in advance of meeting.
ST. LOUIS PARK CITY COUNCIL
MEETING OF FEBRUARY 5, 2007
SECTION 4: CONSENT CALENDAR
NOTE: The Consent Calendar lists those items of business which are considered to be routine and/or which need no
discussion. Consent items are acted upon by one motion. If discussion is desired by either a Council member or a member
of the audience, that item may be moved to an appropriate section of the regular agenda for discussion.
4a. Motion to Approve Resolution for 2007 Liquor License Renewals for license year term of
March 1, 2007 through March 1, 2008
4b. Motion to Approve the Contract with SRF Consulting Group, Inc. for Active Community
Planning
4c.
Motion to Designate Commercial Roofing Inc. the lowest responsible bidder and
authorize execution of a contract with the firm in the amount of $121,174.00 for the 2007
City Hall Reroof Project - Project No. 2008-1300. Bid Tabulation
4d. Motion to Execute a contract with B.J. Haines Tree Service for the 2007 Bou levard Tree
and Stump Removal Program in an amount not to exceed $118,286.00.
4e. Motion to Execute a contract with B.J. Haines Tree Service for the 2007 Diseas ed Trees
on Private Property Removal Program in an amount not to exceed $166,635.50.
4f. Motion to Designate EnComm Midwest, Inc. the lowest responsible bidder and authorize
execution of a contract with the firm in the amount of $402,994 for the Water Treatment
Plant No. 16 Rehabilitation Project (2012 Flag Avenue) - City Project No. 2009-1200. Bid
Tabulation:
4g. Motion to Adopt a resolution supporting an application for state funding for the
construction of a local trail connection to the regional trail system.
4h. Motion to Approve Out-of-State Travel for Mayor Jeff Jacobs February 7-8, 2007.
4i. Motion to Execute a contract with Rainbow Treecare for the 2007 Arbotect 20-S Elm
Injection Program at a cost of $12.15 per diameter inch.
4j. Motion to Adopt Resolution Imposing Civil Penalties for Tobacco License Violations
according to St. Louis Park City Code Section 8-378.
4k. Motion to Approve Disbursement of excess Project Fund Balance in the amount of $6,493.35
to the Sungate One Condominium Associations’ Replacement Reserve Fund.
4l. Motion to Approve Final Payment on Pearson Bros. Sealcoat Contract 85-06 CP 2006-0001
4m. Motion to Approve Final Payment on Concrete Idea Sidewalk, Curb, Gutter Contract 81-06
CP 2006-0003 / 2006-0004
4n. Motion to Approve Final Payment on Concrete Idea Sidewalk, Maint. & Improv. Contract
113-06 CP 2006-0005
4o. Motion to Adopt Resolution Requesting Comprehensive Road and Transit Funding in
2007
4p. Motion to Approve for Filing the Minutes of Human Rights Commission – December 19,
2006
4q. Motion to Approve for Filing the Minutes of Fire Civil Service Commission – May 23,
2006
4r. Motion to Approve for Filing Vendor Claims
St. Louis Park City Council Meeting
Item: 020507 - 2a - Nurturing our Retired Citizens Presentation
Page 1
Motion to designate North Star Tree Care, Inc. as the lowest responsible bidder
and authorize execution of a contract for the 2005 private diseased tree removal
program in an amount not to exceed $447,760.00.
2a. Nurturing our Retired Citizens (NORC) Presentation Administrative Services
City Council Consent Item
BACKGROUND: Annette Sander, NORC Project Coordinator, will provide a short
presentation to Council about 2006 NORC program activities.
Attachments: Replication Guide, NORC
Prepared by: Marcia Honold, Management Assistant
Approved by: Tom Harmening, City Manager
Senior Consumer Advisory Committee
Mission
To empower seniors to create the kind of community in which they want to grow
old.
Description of Program
A diverse group of seniors from the community met monthly to discuss the needs
and assets of the community and how to address the needs of seniors. They also
tested and evaluated the programs and progress of the NORC initiative.
Community Goals Met
Empower older adults to participate in the community.
Develop a collaborative mechanism to identify gaps, coordinate programs
and avoid duplication of services.
Program Leadership
NORC Project Coordinator
Sets agenda
Facilitates meetings
Follows-up on group recommendations
Administrative Assistant
Takes minutes, types and distributes
Schedules meetings, dates, times, venues
Impact
Members of the committee were drawn from the community, and their work
affected the local residents, social service providers and policy makers in that
community. Their work also had an impact on other programs and
government agencies.
Planning Timeline
Before the Meeting
Set meeting times and reserve venue one year at a time
Schedule speakers
Two weeks in advance, set agenda
Two weeks in advance, reserve electronic equipment
One week in advance, order lunch and send reminder to members
Three days in advance, prepare handouts
Day of the meeting
Materials needed:
Lunch
Handouts/flyers
Pens
Name tags/name cards
Flip charts/ white boards
Electronic equipment
After the meeting
Type minutes and distribute by US mail
Follow-up on group recommendations
PR Marketing & Dissemination
All communication is direct via email, phone or U.S. mail. This committee needs
no PR or marketing.
Process and Outcomes
Establishing this committee was one of the first tasks of the project. This assured
that the work of the project would be driven by and be important to seniors. The
goal in selecting members was to have a diverse group representing the broader
community. Members were recruited based on ethnicity, socio-economic level,
religion, work history, physical ability and community activism. Members were
recruited from the local senior program and notices in the local newspaper.
Members could also be recruited from a wider variety of social and professional
organizations in the community. Two members of the NORC Steering Committee
served as liaisons to this committee.
This group completed a training program on asset based community
development called Building Communities from the Inside Out by Dr. Jodi
Kretzman from Northwestern University. This training helped to create a group of
well-informed senior advocates on behalf of other seniors.
We arranged for those interested to attend our “Day On The Hill,” which provided
an opportunity to meet with elected officials, learn more about the legislative
process and inform them about NORC programs. We met at the Senior Center
and were transported by mini-van. It was an empowering experience for those
who attended.
We chose to keep this group stable to allow time for them to bond and work more
effectively together. They met monthly for lunch. The group was an important
guiding force for the NORC program. Their input was critical in deciding on
projects to undertake and on the way in which they were developed. They
redefined the name of the initiative, formalized the choice of a logo and selected
the official colors. They also helped design all aspects of the Senior Resource
Directory and represented NORC at community events. Each of our projects
benefited from their wisdom, expertise, and participation.
Future recommendations for this committee should include the following:
Recruit members from the wider community
Create this committee through the City as a senior commission
Committee Chair could be nominated from within the group.
Fifteen is a good number of members of the committee, but appoint a few
more to start since there will be attrition.
See attached job description
Budget
Cost Assocaited with Consumer Advisory Committee
cost per-year In-kind
$1,320.00 Lunches 11 times per-year @$120 each
$180.00 postage
$60.00 printing
$70.00 folders
$495.00 Registration for Vital Aging Summit
$180.00 Registration for "Day on the Hill"
$285.00 NORC T-shirts
$1,000 room space for 11 meeting per year
$2,590.00 $1,000 Total
Summary
This committee was established to set the overall goals of the project and to
assure that all NORC efforts were relevant to the lives of seniors in the
community. Through monthly meetings they monitored the progress of each
program and made recommendations for future projects and improvements /
modifications to current projects. It is important for this group to see the value of
their commitment and contribution.
Chore Day
Mission
To provide yard care and simple chores to seniors living in their homes to help
them age in place for a longer time. To involve other members of the community
in the issues facing seniors and in being a solution.
Program Description
Chore Day was a collaborative effort of a variety of community organizations to
provide yard care to frail seniors or disabled adults in the community.
Connections were also made to other community services as needed.
Project Goals Met
• Initiate an outreach program to connect seniors and their families to the
available services in the community.
• Encourage and support intergenerational interaction.
• Encourage neighbor-to-neighbor activities
• Develop a collaborative mechanism to identify service gaps, coordinate
programs and avoid duplication
Project Leadership
In the beginning, the NORC Community Liaison coordinated efforts of the
community participants. Eventually the leadership was handed off to another
service agency, but NORC continued to be a collaborative partner.
Impact
Chore Day was held twice a year and about 50 residents were helped each time.
This reduced isolation for seniors and promoted understanding of the needs of
the community by volunteers.
Planning Timeline
Before event:
• Six months in advance meet with partners
o Decide on chores to be done
o Design forms and flyers
o Design confirmation card
o Designate person to receive applications or phone calls and call or
mail card to confirm receipt of application
• Two months in advance
o Each organization should begin recruiting volunteers from within
and ask them to save the date. Volunteers do not have access to
the interior of peoples homes.
o Begin advertising about event in senior newsletters, put out flyers at
senior center, library and other locations.
• One month in advance
o Meet again for all parties to finalize arrangements
o Designate person to receive applications and calls.
o Arrange for press coverage before, during and after the event
• Two weeks in advance
o Create database of applicants
o Confirm number of volunteers from each organization
• One week ahead
o Designate emergency person with cell phone for day of event.
o Prepare packets with information about sponsoring organizations
o Provide maps to each person’s home
o Arrange for people to bring necessary equipment, i.e. rakes.
o Purchase snacks for volunteers
Day of event
o Designate place and person for check-in at a central location
o Have maps available for easier distribution of tasks
o Have volunteers sign in and report back after finishing assignments
o Require that each organization have a contact person there during
the time of the program, especially if students are involved.
o Take photos and get names and releases signed
o Have snacks available for volunteers
o Volunteers do not have interior access to peoples homes
After event
o Have meeting to evaluate the program
o Send photos and story to local newspaper
o Encourage participating organizations to send thank you notes to
their volunteers.
PR Marketing & Dissemination
• Prepare flyer for senior center publication
• Distribute flyer to area agencies (senior center and library) and insert into
local newspaper.
• Put ad in local paper two weeks in advance to encourage applications
Process and Outcomes
The Chore Day program began in the fall of 2003 under the leadership of the
community Senior Program coordinator, two Rotary clubs and the NORC
program. The local emergency food shelf was invited to participate, but they
chose not to because they had a chore service through which people were paid.
They did send some volunteers.
The Senor Program Coordinator, Rotary Representatives, School
Representatives and the NORC staff met as a group and decided what services
to offer. We initially offered a wide range of services, but discovered that was too
ambitious. We decided to just rake lawns in the fall and prepare the lawns /
gardens in the spring.
The spring of 2004 application reflects that change.
The NORC program provided the design of the flyers, took the applications,
wrote the ads for the newspaper and paid for them. The Senior Program
coordinator wrote the ads for her newsletter. Both the NORC project coordinator
and the Senior Program coordinator worked as command central the day of the
fall 2003 project. We learned that there needed to be a designated location
where volunteers could register and return to at the end of assignments.
The local food shelf participated in the evaluation of the program and agreed to
participate in future events. If the volunteers met at their facility and they were the
lead agency, they could count all of the volunteers as theirs. This was important
for their funding.
For the spring of 2005, the volunteers met at the local food shelf and were
assigned several homes in the same area. They then returned to that location at
the end of their task, and some took a further assignment. This worked quite well.
In the fall of 2005, the emergency food shelf was the lead agency and the two
Rotary clubs funded the project. In addition, a local church joined our efforts. In
the future other groups such as the scouts might be included.
Budget
Cost associated with chore day
cost per-year In-kind
$200 ad in Senior
Newsletter
2xs 100 each
$300.00 ad in local paper 2 ads at $150 each - paid by Rotary
$150.00 food for volunteers $75 per event - paid by Rotary
$7 printing of flyers
$450.00 $207 Total
Summary
Chore Day presented an opportunity for various community organizations to work
together to serve seniors with yard tasks. We streamlined the number of tasks
offered while increasing the number of community organizations and volunteers
participating. The number of people served remained about the same at about
fifty. This program contributed to the age-friendly nature of our community.
Computer Project
Mission
To provide computers to senior residences for use in a common area and to
connect residents to students for tutoring in computer skills.
Program Description
NORC facilitated the contribution of donated used computers. We delivered them
to the facilities and found student tutors to work with the residents.
Community Goals Met
• Encourage and support intergenerational interaction
• Initiate an outreach program to connect seniors and their families to the
available services in the community
• Empower older adults to participate in the community
Project Leadership
The NORC Community Liaison contacted the facilities and delivered computers
to them. Schools were contacted to recruit students who needed volunteer hours
to teach computer skills.
Impact
Seniors who received tutoring, students who had an opportunity to work with the
seniors, and the families of the seniors who could then communicate by email.
Planning Timeline
Ongoing
• When new computers were purchased by Jewish Family and Children’s
Service the computers they were replacing became available.
• NORC Coordinator called senior facilities to see if they could use any
computers.
• NORC Coordinator delivered computers to interested senior facilities.
• Students were recruted from schools during the early fall for that school
year.
• In one senior HUD facility, NORC paid for the Internet connection charge
and ongoing monthly bill.
PR Marketing & Dissemination
• Calls were made to identify senior facilities in the community and
computers were delivered to those who wanted and had room for them.
No marketing was needed.
Process and Outcomes
Since the Jewish Family and Children’s Service housed the NORC project, we
have a close working relationship with the agency and its resources. As agency
computers are replaced, we had them available to donate to seniors. Our first
thought was to donate them to individual seniors living in their homes and have
tutors come to them to teach computer skills. However, we learned that the
seniors did not want strangers coming into their homes. We decided instead to
donate the computers to senior facilities where the computers could be placed in
an open, common space for anyone to use. This made it more comfortable for
the seniors and for the students to interact in an environment that felt safer.
Six months after donating the computers, we called each facility to determine if
the computers were still in use, or if they had computers that they were not using.
If so, those were relocated to places that could use them. As additional
computers became available, facilities were called to see if they need them.
Twenty-eight computers were donated to nine senior facilities. Internet service
was provided to one HUD building. Four students were placed for varying lengths
of time to tutor seniors. An ongoing relationship was established with several
schools to provide tutors for the seniors. Once these connections were made, the
facilities worked directly with the schools to request tutors.
Budget
Cost for Computer project
Amount in-kind
$4,250 17 computers at $250.00 each
$1,200 internet access for HUD housing, $100 per
month
1200 $4,250 total
Summary
The computer project is an ongoing success because it gave seniors access to
computers and gave the opportunity to learn new skills in order to increase
communication with family and friends. This also reduced isolation and opened
the world to seniors through the World Wide Web. Students and residents also
benefited from the tutoring project and gained greater understanding of each
other’s worlds.
Congregational Nurse Program
Mission
The mission is to help build capacity in more area congregations to more
effectively reach out to seniors to reduce isolation and improve their health and
well-being.
Program Description
The program encourages and supports the placement of congregational nurses
in more area churches and synagogues to promote optimal health and wellness
of body, mind and spirit. The congregational nurse brings a healing presence into
the context of the faith tradition through a holistic approach. She visits those with
health concerns conducting assessment and making referrals for services but
does not diagnosis or treatment. She also serves as a health educator and
advocate.
Community Goals Met
• Identify seniors who are isolated and engage them in community activities
• Educate residents and service providers about existing resources
• Provide options for health promotion, exercise, volunteering and other vital
aging activities
Program Leadership: NORC Community Liaison
• Educates the community about the program through the Faith
Communities Network (see Faith Communities Network on page ??) and
congregational presentations
• Facilitate discussions about future sustainability of the programs
• Works with individual congregations to find a nurse and implement the
program.
Impact
Area congregations and their members to promote wellness in the congregation
at large and to address those with health concerns or who are isolated.
Planning Timeline
Preparation
• Introduce program to congregations at Faith Communities Network
• Prepare materials about aspects of the program
• Make presentations to individual congregations
• Send out Letter of Intent to formally establish the program
• Help congregations structure the program, conduct interviews and deal
with various issues as they arise
Each aspect of the program has its own timeline and working with each
congregation at its own pace is variable and needs to be respected.
Presentation materials needed
• PowerPoint presentation of program implementation plan
• Hand-outs / brochure describing program
• Information about upcoming nurse training dates and locations
• NORC brochures, pens and newsletters
Follow-up
• Maintain regular contact to help congregations establish a solid,
sustainable program.
PR Marketing: Dissemination
• Marketing began through the Faith Communities Network.
• Presentations were made to interested congregations.
• Follow-up meetings were held to further explain the program.
• The offer of seed money was attractive to congregations to take on this
new position and incorporate it into their existing structure.
• Letters were sent to area nursing groups to find interested candidates
• NORC staff worked with congregations each step of the process toward
program success and sustainability.
Process and Outcomes
Choosing a program
The NORC project coordinator initially researched possibilities for outreach to
seniors with health issues. The congregational nurse program was chosen
because it operates through faith communities that already practice the ethic of
reaching out to those in need as well as a volunteer base to support their efforts.
Role of Faith Communities Network
A Faith Communities Network, made up of representatives from each
congregation in the community, was established to bring together representatives
of congregations to discuss issues of common concern. Through these meetings
as well as individual meetings with clergy, congregations were informed of the
congregational nurse program and of the offer of NORC funding and staff support
Expanding community capacity
Follow-up calls were made to interested congregations. Presentations were
made as requested to explain the program to leadership and other interested
members of the congregations. When we began this effort, three congregations
had parish nurses. We had designated funding to support eight congregations.
We actually worked with three churches and three synagogues to guide them in
adopting and implementing the program into their organizational structure.
NORC offered seed money to implement the program, but congregations were
responsible for financial sustainability beyond the first year. A Letter of Intent was
sent to each congregation outlining the respective responsibilities of NORC and
the participating congregation. Monthly reports from the nurse are required by
our funders to monitor the activities of the nurse and to monitor how funds are
being allocated. We also served as consultants to another county that wanted to
adopt this program.
Issues encountered
The issue of liability of the program to the congregation was an obstacle to some
congregations. One option was to connect a congregation with a health care
foundation that directly hires the nurse and shoulders the liability. Finding
the right nurse for each congregation was also a challenge due to the shortage of
nurses and salary requirements.
Multi-faith-based curriculum was written and taught
A training class that was multi-faith based was developed with NORC funding.
The class was based on the curriculum that we purchased from the International
Parish Nurse Resource Center, the accepted standard for this certification and
included a variety of theological views to be more inclusive.
The program
Our goal was for each congregation to run its own program with a structure,
guidelines, and resources in place to run efficiently and become sustainable.
Setting clear expectations and boundaries for this new position was of utmost
importance. Clarifying the role of the nurse and her relationship to clergy,
supervisor, coordinator, volunteers, and the congregation was essential. We
worked closely to guide each congregation to set up the program and to ensure
that its goals are in line with those of the congregations as well as the intent of
the grant monies. Each congregation designed their own program evaluation
driven by their mission and goals. Ongoing resource support for these
Congregational Nurses was offered through the Faith Community Nurse Network
of the Twin Cities, the Congregational Nurse Resource Library, regional support
group meetings, and NORC consultation as requested
Budget
Cost associated with Congregational Nurse Program
Amount In-kind
3,800.00 *Course development for interfaith training program
4,000.00 instruction
90 Misc. charges, gift for instructor, book for library
320 320 Food for class
8210 320 Total for class development, and instruction
______________________________________________________________________________
_
$13,000 Start-up salary for Congregational Nurses for one year
$994.50 Social Security for the Nurse
$455 Workers Comp
$100 Liability Insurance
$500 Congregational Nurse Training Class
$1,500 misc. fees for congregations, blood pressure cuff, milage, phone line, etc.
$15,050 $1,500 Total
Summary
The congregational nurse program was an effective way for NORC to have a
profound and lasting impact on the community by building capacity to reach out
to vulnerable seniors as well as others with health concerns. The funding that
NORC provided encouraged congregations to begin the program. Through this
process each congregation set up a structure to promote wellness and raise the
consciousness of the congregation to the needs of their senior population. To
ensure sustainability, each congregation was encouraged to seek permanent
funding sources. By determining issues that the aging population is encountering,
the congregational nurse may be instrumental in helping individuals access the
services they need to age in place and possibly avoid entering a nursing home
facility. The curriculum that NORC sponsored is now available to the general
public through classes at United Theological Seminary. (See
www.unitedseminary-mn.org Programs of Study / Continuing Education / Faith
Community Nurse Training)
Attachments
• Letter of Intent
• PowerPoint presentation
• Brochure
• Class announcement
• Implementation summary
Educational Forums
Mission
Educate seniors, their families, and their caregivers about issues that help
seniors maintain their independence.
Program Description
Forums were presented to seniors and their caregivers on a wide range of
options relating to a particular topic. This helped seniors make better-informed
choices. Each lecture was videotaped for cable TV and for our lending library.
Topics included transportation, housing and care giving.
Community Goals Met
Identify seniors who are isolated and engage them in community activities.
Empower older adults to participate in the community.
Educate residents and service providers about existing resources.
Initiate an outreach program to connect seniors and their families to the
available services in the community.
Provide options for health promotion, exercise, volunteering and other vital
aging activities.
Develop a collaborative mechanism to identify gaps, coordinate programs
and avoid duplication.
Project Leadership
NORC Program Coordinator secured speakers and venue
NORC Administrative Assistant confirmed speakers and venue
Community leaders were the speakers
NORC Steering Committee/Senior Consumer Advisory Committee chose
the topics to be presented.
The director of community cable TV filmed, edited, and placed the lectures
on the local station as an in-kind service of the City.
Impact
Seniors in the community and their caregivers
People who attend the forum (25-80 people in attendance)
People who saw the program on the Cable TV show (According to our
survey this is 1600 people see each forum that is video taped.)
People who told their friends and family about the resources.
Planning Timeline
Before the event
Plan the events six months in advance
Choose the venue, time, length of time and food
Confirm with the cable TV director
Begin work on PR materials
Recruit the speakers to participate in the program
Three months in advance, contact the speakers
Six weeks in advance mail the invitations
One month in advance, confirm with the speakers when they are
presenting
One month in advance, order any food that will be necessary.
One month in advance, advertise in the Care Options Network
One month in advance, put posters up to recruit people to attend.
Two weeks in advance, send to local community newspaper and public
newspaper for inclusion to the calendar of events.
Day of the Event
Materials needed:
Handouts
Flip charts/white boards
Electronic equipment
Name tags
Evaluations
Food
After the event
Within one week send a thank you letter to all speakers and the host
venue location
Get video copy from cable TV person
Make copies for the lending library
Deliver copies to lending library locations.
Process and Outcomes
The NORC Senior Consumer Advisory Committee and Steering Committee
chose the topics that would be covered in these forums. See attached
bibliography of DVDs available in the NORC lending library. The NORC staff
planned and implemented the forums.
The PR flyers and announcements were produced by the host venue of the
forum or by an institutional partner involved in the program. Each partner mailed
flyers to their own database of seniors and caregivers. The NORC staff was
responsible for the PR in the newspapers and other online publications.
In order to increase access to these forums, they were held at various venues in
the community, senior housing units, city hall, community centers. We learned
that some complex topics required the forum to be presented in a three part
series.
Budget
Educational Forums
cost per-year in-kind
$675 9 speakers at $75 per hour
$84 printing of flyers, .07 each, 1200 printed semi annually
$336 postage to mail flyers, bulk mail .13 each semi annually $168
$200 room space per year
$400 cable TV staff person @$40 per hour, film edit and broadcast
$12 in-house CD duplication for lending library, $2.00 per CD
$432 $1,175 Total
Summary
These educational forums were designed to educate the general public about
resources that could help seniors maintain their independence. By presenting
multiple resource options, seniors were better able to determine the best
alternative for them. The focus has been on planning and use of local community
resources. The NORC lending library created videos and DVDs that seniors or
their caregivers could borrow to discuss options with their loved ones.
Project Evaluation
Mission
To determine needs in the community and evaluate the success of the NORC
project.
Program Description
This project is designed to evaluate the baseline of a community for existing
resources and knowledge of those resources. A follow-up survey completed one
year later was designed to evaluate the success of the NORC initiative.
Community Goals Met
Identify seniors who are isolated and engage them in community activities.
Develop a collaborative mechanism to identify gaps, coordinate programs
and avoid duplication.
Program Leadership
Park Nicollet Research Institute was a paid consultant to complete this project.
Writing and editing the survey questions was done by:
NORC Project Coordinator
Chief Operating Officer of Jewish Family and Children’s Service
NORC Senior Consumer Advisory Committee
NORC Steering Committee
Impact
The survey results from 1000 participants influenced City policy as it relates to
seniors and helped to determine NORC program development and promotion.
This in turn had an impact on all seniors in St. Louis Park.
Planning Timeline
6 to 9 months prior to mailing the survey, hire a survey company
6 months in advance, design a survey timeline
Apply to IRB (Internal Review Board for use of human subjects)
6 months in advance, begin to write questions.
Work with Committees to get feedback on questions
Edit survey
Administer Quality Control Survey (10 people took the survey twice two
weeks apart to check the consistency of the results and see how people
read the questions). The survey was then edited based on inconsistency
of the results with quality control survey
One month prior to mailing survey, mail a pre-notification letter.
Remove people unwilling to participate in the survey based on the pre-
notification letter
Mail survey
One month after survey is mailed, mail a postcard reminder to those who
did not respond
Two months after survey is mailed, mail a second postcard reminder to
those who did not respond
Process the data
Present the data to community
Begin working on follow-up survey
Repeat for the follow-up survey
PR Marketing & Dissemination
Non-applicable.
Process and Outcomes
Two professional research groups were interviewed for this project. Each
company submitted a bid and a plan for how they would accomplish this project.
Park Nicollet Research Institute was selected not only because their bid was
lower but also because they had the most effective and efficient way to identify
survey participants. Survey participants were selected that had been seen in the
past 12 months at a Park Nicollet medical facility, clinic or hospital and that live in
St. Louis Park.
The Senior Consumer Advisory Committee and the Steering Committee were
consulted to help develop the survey and determine the questions that would be
included. Each question was discussed as to what would we do with this
information once we know the answer. This helped us to determine the direction
of our program.
We learned that:
Too many questions were included about issues that we cannot address.
Layout in the first survey was confusing and was changed for the follow-up
survey to make it easier to follow and prevent questions from being
missed.
Senior Consumer Advisory Committee thought the survey was too long.
However, when asked to remove some of the questions, they added
questions. Even though it was long people completed and returned it.
The baseline survey included 84 questions and the follow-up survey
included 98 questions. It took approximately one hour to complete.
This was a one-time initiative of our program and it was a requirement of the
original Administration on Aging (AoA) grant. The return rate of the survey was
91% on the baseline survey and 88% on the follow-up survey. We believe this is
due to the fact that we included a new $2 bill as a thank you in each survey and
because the questions were very important to the survey participants. We also
believe that people were willing to participate in the survey because it was mailed
from the participants’ health care facility.
Budget
Cost for Evaluation by the Park Nicollet Health Research Department
27,597 baseline survey and analysis
27,678 Follow-up survey and analysis
55,275 Total
Summary
This survey was designed to determine community assets and knowledge about
those existing resources. NORC programs were created based on this
knowledge. The follow-up survey was designed to determine the success of our
project. In less that one year over one third of the community was aware of our
project or had been personally affected in some way.
Project Evaluation
Mission
To determine needs in the community and evaluate the success of the NORC
project.
Program Description
This project is designed to evaluate the baseline of a community for existing
resources and knowledge of those resources. A follow-up survey completed one
year later was designed to evaluate the success of the NORC initiative.
Community Goals Met
Identify seniors who are isolated and engage them in community activities.
Develop a collaborative mechanism to identify gaps, coordinate programs
and avoid duplication.
Program Leadership
Park Nicollet Research Institute was a paid consultant to complete this project.
Writing and editing the survey questions was done by:
NORC Project Coordinator
Chief Operating Officer of Jewish Family and Children’s Service
NORC Senior Consumer Advisory Committee
NORC Steering Committee
Impact
The survey results from 1000 participants influenced City policy as it relates to
seniors and helped to determine NORC program development and promotion.
This in turn had an impact on all seniors in St. Louis Park.
Planning Timeline
6 to 9 months prior to mailing the survey, hire a survey company
6 months in advance, design a survey timeline
Apply to IRB (Internal Review Board for use of human subjects)
6 months in advance, begin to write questions.
Work with Committees to get feedback on questions
Edit survey
Administer Quality Control Survey (10 people took the survey twice two
weeks apart to check the consistency of the results and see how people
read the questions). The survey was then edited based on inconsistency
of the results with quality control survey
One month prior to mailing survey, mail a pre-notification letter.
Remove people unwilling to participate in the survey based on the pre-
notification letter
Mail survey
One month after survey is mailed, mail a postcard reminder to those who
did not respond
Two months after survey is mailed, mail a second postcard reminder to
those who did not respond
Process the data
Present the data to community
Begin working on follow-up survey
Repeat for the follow-up survey
PR Marketing & Dissemination
Non-applicable.
Process and Outcomes
Two professional research groups were interviewed for this project. Each
company submitted a bid and a plan for how they would accomplish this project.
Park Nicollet Research Institute was selected not only because their bid was
lower but also because they had the most effective and efficient way to identify
survey participants. Survey participants were selected that had been seen in the
past 12 months at a Park Nicollet medical facility, clinic or hospital and that live in
St. Louis Park.
The Senior Consumer Advisory Committee and the Steering Committee were
consulted to help develop the survey and determine the questions that would be
included. Each question was discussed as to what would we do with this
information once we know the answer. This helped us to determine the direction
of our program.
We learned that:
Too many questions were included about issues that we cannot address.
Layout in the first survey was confusing and was changed for the follow-up
survey to make it easier to follow and prevent questions from being
missed.
Senior Consumer Advisory Committee thought the survey was too long.
However, when asked to remove some of the questions, they added
questions. Even though it was long people completed and returned it.
The baseline survey included 84 questions and the follow-up survey
included 98 questions. It took approximately one hour to complete.
This was a one-time initiative of our program and it was a requirement of the
original Administration on Aging (AoA) grant. The return rate of the survey was
91% on the baseline survey and 88% on the follow-up survey. We believe this is
due to the fact that we included a new $2 bill as a thank you in each survey and
because the questions were very important to the survey participants. We also
believe that people were willing to participate in the survey because it was mailed
from the participants’ health care facility.
Budget
Cost for Evaluation by the Park Nicollet Health Research Department
27,597 baseline survey and analysis
27,678 Follow-up survey and analysis
55,275 Total
Summary
This survey was designed to determine community assets and knowledge about
those existing resources. NORC programs were created based on this
knowledge. The follow-up survey was designed to determine the success of our
project. In less that one year over one third of the community was aware of our
project or had been personally affected in some way.
Fall Prevention Assessments
Mission
To decrease accidents in senior’s homes by making suggestions for home
modifications and installing grab bars when necessary.
Program Description
A licensed occupational therapist provides a complete assessment of safety
issues in seniors’ homes and makes recommendations to remedy unsafe
conditions. NORC arranged to have grab bars installed when indicated. NORC
helped with the cost of installation.
Community Goals Met
Provide options for health promotion, exercise, volunteering and other vital aging
activities.
Project Leadership
Project Coordinator receives calls and arranges for grab bars if needed
Occupational Therapist handles assessment protocol
Impact
Seniors who have the evaluation, and their children, who have the assurance
that their parents are safe at home.
Planning Timeline
When a person calls to schedule an appointment for an evaluation, the project
coordinator calls the occupational therapist with the name and phone number of
the client to schedule the appointment. The therapist schedules the appointment
within a two-week period of time. After the assessment, the therapist writes a
report and makes recommendations to the senior for any changes that should be
implemented. That report is sent to the senior and to the NORC project
coordinator. If recommendations were made for the person to have any physical
changes made to the home, such as grab bars, the seniors informed as to how
much financial assistance would be available for them.
Process and Outcomes
The decision to do home safety assessments was made by the Senior Consumer
Advisory Committee. We hired three companies to do an assessment at the
same house for the same person. Then we compared the results and evaluated
the seniors’ reaction to each about the person doing the assessment. We chose
the assessment that was the most comprehensive and had the clearest follow-up
report with the best suggestions for improvements.
The Senior Consumer Advisory Committee named the assessment, Home Safety
Assessments. The barriers to this project include A) Participants did not want us
to tell their children if we found something that needed to be fixed; B) Participants
thought they would be forced to fix something that they could not afford to fix; C)
Participants thought they would be forced to sell their home before they were
ready to sell; and D) Participants feared a bad score or grade. The Senior
Consumer Advisory Committee decided to rename the assessments to Fall
Prevention Assessments to see if this made it easier for seniors to accept them.
Because of these barriers, the Consumer Advisory Committee recommended
that a self-guided assessment be designed and incorporated into the Senior
Resource Directory.
Future sustainability will be achieved either by charging seniors for the evaluation
or by accessing grant money from the county that has a vested interest in
keeping seniors out of the hospital and in their homes for as long as possible.
Marketing PR and Dissemination
We placed ads in the local newspaper, in the local Senior Program newsletter,
the NORC newsletter, City newsletter and we had a NORC Health and Wellness
lecture on Home Safety and the Assessment. When broadcast on Cable TV,
contact information was included for seniors to arrange for an assessment.
Budget
Cost associated with Fall Prevention Assessment
cost per-year in-kind
$424 3 sample assessment done for the same home, average $141 each
$700 7 assessments at $100 each
$350 ad's in local paper at $175 each
$864 installation of Grab Bars for safety at $216 each
Summary
This is a valuable tool to help seniors remain independent for as long as
possible. We have not overcome the barriers to this program at this point;
however, we don’t yet know how many people have used the self-guided
assessment.
Faith Communities Network (FCN)
Mission
To bring together representatives of all faith communities to explore ways to
strengthen congregational outreach to seniors.
Program Description
Members of the faith communities met quarterly to explore issues of common
interest related to seniors, especially those who were isolated or had health
concerns. Lunchtime speakers addressed various topics of interest. Seminars
were also planned for more extended presentations.
Community Goals Met
• Educate residents and service providers about existing resources
• Initiate an outreach program to connect seniors and their families to the
available services in the community
• Encourage and support intergenerational interaction
• Develop a collaborative mechanism to identify gaps, coordinate programs
and avoid duplication
Program Leadership
NORC Community Liaison with advice from Chair of FCN
• Schedules meeting time and place
• Sets topic and arranges for speaker
• Sets meeting agenda
• Makes follow-up calls to encourage attendance at meetings
• Moderates meeting.
• Takes notes, types and distributes to members (administrative assistant)
Impact
• Clergy, staff and congregants in participating churches and synagogues.
Planning Timeline
Before the event
• Three months before the event, Faith Communities Network members
decide on the topic and date for the next meeting, contract with speaker
and book room.
• For the seminars, send out a flyer two months in advance.
• Create a participant database.
• For community seminars, arrange food with the host facility one month
ahead and confirm the week before.
• Three weeks before the meeting, email a meeting reminder.
• One Week ahead, arrange food for regular meetings.
Day of event
o Display board
o Program handouts
o NORC flyers,
brochures, pens
o Name tags
o Food
o Equipment set-up
o Two staff people
After event
• Type and mail out minutes with date and topic of next meeting with help of
administrative assistant.
PR Marketing/Dissemination
• For the first couple of meetings, we communicated through mailings.
Future communication was sent by email which proved more time efficient
and cost effective.
• Minutes were emailed a couple of weeks after the meeting. They were a
reminder of the resources presented at the meeting and a way to keep
connected to those who were not in attendance. An initial notice of the
meeting was included in the minutes.
• A meeting reminder was sent by email three weeks ahead.
• Reminder calls were made about a week and a half before the event.
• For seminars open to a wider audience such as the transportation training,
email lists or bulletin notices from other organizations were also used such
as:
o Faith Community Nurse Network email list of Hennepin County
o Vital Aging Network newsletter
o Flyers distributed at events
Process and Outcomes
Initial contacts with congregations
The Faith Communities Network began meeting in May of 2004. During that
summer, the community liaison met with the clergy of each of the participating
congregations. It was an opportunity to tell them about the NORC initiative, affirm
their existing programming for seniors, encourage intergenerational programming
and share ideas among the congregations. This helped broaden the vision of
possibilities and encouraged congregations to work together to meet the needs
of their seniors.
We found that each congregation did something unique that we identified as their
Best Practice. We asked them to write it up based on a format provided. A Best
Practices booklet was put together with the entries received. About a third of the
congregations chose to participate.
Challenges
Finding the Best Format
At first, the Faith Communities Network met quarterly. We started with meetings
on Thursday afternoons, but when attendance waned, we changed to Tuesday
over the lunch hour. We provided a free lunch and had a guest speaker on a
topic of common interest. Even though not everyone attended all the meetings
attendance continued to grow, as did the awareness of the needs of seniors and
of the resources available to support them.
Getting congregational buy-in
Bringing NORC to the faith communities as a new resource was a difficult task.
Initial calls were made to congregations to set up face-to-face visits where we
introduced the NORC mission and learned about each congregation’s activities.
We encountered a wide variety of religious groups, and not all of them wanted to
be a part of our collaborative efforts. In addition, it was difficult to get clergy to
come to meetings, so we encouraged them to designate someone to attend as
an alternate. If congregations requested not to participate at all, we did not call
them again, but we kept them on the email list. As programs came up and
resources were offered, some did approach us for programming help. The
connections made and relationships built were particularly important as we
began the congregational nurse program. Because of the Faith Communities
Network, congregations had an awareness of NORC and most were receptive.
As we expanded, we learned that it was more effective to work through City
officials to create buy-in from the clergy. When we expanded into our second
community, the initial invitation came from the Mayor’s office. When the clergy
came together for this meeting it also fulfilled the City’s senior-related goals of
bringing the faith communities together.
Summary
We reached out to the faith communities to help build capacity to reach out to
seniors and others with health concerns. Establishing relationships with the
leadership of the congregations helped us better achieve our goals. Not all
congregations wanted to participate in this community venture. It is important to
be realistic about participation in the Network and to understand that we have an
impact whether people attend or not. Even those who do not participate, hear
about new visions and new possibilities to expand their outreach, which could
influence future programming. The success of the congregational nurse program
was dependent on the relationships we had built the FCN.
Budget
Cost Associated with the Faith Communities Network
cost per year in-kind
$450 lunches, 4 times per year at $112.50
29 postage per year
40 printing per year
$400 room space per year
$519 $400 totals
Attachments
• Budget
• Letters announcing meetings
• Flyers
• Sample email notice
• Brochure
• Best Practices
Forward
NORC, Nurturing Our Retired Citizens, is a demonstration project funded by the
Administration on Aging. The vision of this project is to create an environment
that nurtures healthy aging and inspires residents of all ages to work towards that
goal. Its mission is to enable older adults to remain in their homes for as long as
they can with the support they need to be healthy, safe and engaged citizens.
Our NORC project is designed as a community mobilization model that will build
capacity in a community to help it better meet the needs of its senior residents.
We brought together the local government, social service agencies, and seniors
to encourage them to talk to each other in ways that they had not done before in
order to design the type of community in which they want to live. This project is
staffed by three full-time employees. In addition, we have the support of a
large non-profit social service agency that provides support from its
administrative staff as well as the expertise of the public relations, technology,
and accounting departments. The agency staff time of those who work on the
project is partly paid for by NORC funding based on an hourly rate and partly by
in-kind donations.
We have learned much as we have developed our program from the ground up.
We found that our communities were rich in resources but that people often did
not know what they were, who qualified for them, or how to access them. We
discovered that people usually did not find out about resources until they were in
crisis, rather than by being proactive in planning for “Aging in Place.” Through a
process of trial and error, we built programs that worked for the community as we
went along.
This replication guide describes in detail how we accomplished our goals in the
suburban community of St. Louis Park, Minnesota. This guide is designed to
facilitate the replication of these and similar programs in other communities.
Each project description outlines the steps taken to implement it, the people
involved in its leadership, the cost involved and recommendations for successful
implementation.
We have the satisfaction of knowing that we have a positive impact on the lives
of many seniors and their families and friends. Through our efforts, awareness of
the needs of seniors have been brought to the forefront, seniors have been given
a forum in which to be heard and the safety net for seniors has been
strengthened. The organizations we worked with increased their capacity to
reach out to the senior population and the ripples of their success will continue to
spread and will positively influence this and other communities for years to come.
Health And Wellness Lectures
Mission
To educate seniors and their caregivers about health, wellness and other topics
of interest.
Program Description
This is a program of monthly educational lectures. The program helps seniors
and their caregivers to access information about health, wellness and other
issues of interest. Topics covered a broad range of subjects, from graceful aging
to preventing scams.
Community Goals Met
Educate residents and service providers about existing resources,
Provide options for health promotion, exercise, volunteering and other vital
aging activities.
Program Leadership
The NORC Consumer Advisory Committee
Suggests topics
Gives recommendations on the lecture format and advertising.
NORC Administrative Assistant
Coordinates contracts with presenters, venue representatives and TV
professionals
Plans and advertises the lectures through flyers, posters and newspapers
ads
Prepares evaluation form
Gets talent release form signed by the presenter
Prepares the Certificates of Appreciation and mails to the presenters
Keeps updated files and list of tapes.
Answers phone inquiries from the public
Member of the NORC Consumer Advisory Committee
Introduces speaker for audience and cable TV.
Community TV Coordinator for the City
Videotapes the lectures
Prepares CDs of the taped programs.
The Presenter
Makes presentation
Answers questions
Impact
Seniors in the community and their caregivers (attendance varied
depending on the topic and the venue from 10 to 80 people)
Local cable TV audience (around 1600 people according to the NORC
survey results)
Recipients of taped copies sent upon request – (approximately 5 per year)
and those who view them together
Planning Timeline
Before the event
Decide on topics and determine priority of presentation.
Plan three to four months in advance for a new series of lectures
(seasonal series) and venues. Contact each speaker regarding the lecture
title, description, and equipment requirements. Prepare flyers and posters.
One month ahead and then a week in advance, confirm contract with the
presenter. Confirm with the venue contact person regarding auditorium
and equipment requirements.
Two weeks in advance, contact the TV team and the person who
introduces the lectures and provide background on speaker.
Two weeks in advance, send information to community calendars,
community centers and other places to promote the event.
The day of the event
Arrive early
Bring evaluation sheets, flyers for the next lecture/s (other handouts if
available).
Check the venue set-up and equipment for presentation
After the event
The week following the lecture, send a thank-you letter and certificate of
appreciation to the presenter.
PR Marketing and Dissemination
Community calendar in local newspapers
Community centers
Senior apartment buildings
NORC Web site
NORC Newsletter
Local cable TV.
Process and Outcomes
The information provided in the lectures helped seniors remain healthy and
active in their communities. We started with lectures at one location, with a fixed
day of the week and time of the day, but the attendance was smaller then we
expected. We decided to move the lectures around the community to bring them
closer to the seniors. We kept the same day of week (fourth Wednesday of the
month). The location was important for the programs’ success. Having the
lectures at one venue made it easier to coordinate and plan the lectures.
Depending on the venue, we changed the time of the lectures from morning to
afternoon to better fit with the activity schedule at the location. This considerably
improved the attendance. However this change of venues created additional
problems of coordinating and promoting the event. Special attention should be
given to making it clear during the promotion period where the event takes place.
It is also necessary to check the venues for seat arrangements and equipment
availability for the presentation ahead of time.
All the lectures were videotaped and then broadcast frequently on the local cable
TV channel. NORC created a lending library to make these tapes available at
four different locations. We also hand-delivered or mailed them to those people
who were unable to pick them up. It proved to be more efficient to keep recorded
lectures at only one location. We mailed copies (DVD or VHS) by request that
people could keep.
We created several templates to facilitate paperwork, events promotion and
communication with speakers. See Appendix: Talent Release, Letter to the
Speaker, Planning Form, Thank You Letter, Certificate of Appreciation and
examples of flyers and posters.
Budget and Funding Sources
Cost associated with Health and Wellness lectures
cost per-year in-kind
$640 printing for color flyers, .80 each, 200 printed quarterly
56 printing for B&W flyers, .07 each 200 printed quaterly(we no longer print color
480 postage for housing forum
990 video duplication, $22.50 each, 4 copies of 11 lectures
85 books for the NORC lending library
250 speaker fees(2 of 15 were paid, $75 per hour)
$825 speaker fees at $75 per hour
640 Cable TV staff person @$40 per hour, film edit, broadcast
300 duplicating machine
44 in-house duplication $2.00 per CD, 2 copies of 11 lectures
$2,845 $1,465 Totals
Summary
This educational program provided a forum for seniors to learn about issues
affecting their health and wellbeing. These lectures promote a healthy lifestyle,
encourage planning for long-term care, and help to connect seniors and their
caregivers to existing resources and information. Broadcast of the lectures on the
local cable TV station brings this information to homebound people and helps
reduce their isolation by connecting them to their community.
Intergenerational Programs
Mission
To promote opportunities for youth, adults and seniors to work together and
learn from and support each other.
Program Description
NORC has fostered a variety of intergenerational initiatives between
organizations in the community with the goal of handing them off to the
participating organizations for greater sustainability.
Community goals met
• Encourage and support intergenerational interaction
Program Leadership
NORC Community Liaison
• Assesses need in community organizations
• Meets with each of the parties to brainstorm ideas
• Matches organizations
• Oversees first project(s)
• Turns over programs for organizational ownership
Impact
Staff, seniors served, participating volunteers and organizations involved.
Planning Timeline
Programs are set up as opportunities are recognized. Each program had its
own timetable and progressed at its own speed.
PR Marketing & Dissemination
Each program is developed by working with the appropriate administrative
personnel. Marketing is done within organizations to recruit participants.
Process and Outcomes
The following are examples of the programs NORC initiated:
• Facilitated the donation of computers to senior facilities. Public and
private school students are teamed with seniors in senior facilities to
tutor computer skills.
• Encouraged intergenerational activities within religious organizations
during interviews with clergy. Shared intergenerational activity ideas in
faith communities through the Best Practices booklet. (See appendix)
• Set up Chore Day, a community-wide collaboration to help seniors with
yard work that continues twice a year.
• Linked seniors with youth at community Ice Cream Social day to color
pictures to decorate nursing home rooms
• Linked girls’ high school students with nursing home to share common
interests and initiate friendships.
• Linked 5th grade girls with nursing home to do holiday projects and
participate in one-time activities
• Linked JFCS Family and Parenting Center with senior day service
facility for joint holiday projects
• Linked JFCS family support program in the schools with volunteers at
another Jewish agency that was looking for opportunities for family
volunteerism
• Linked volunteer from senior facility to small private school for
mentorship.
• Linked Project For Pride In Living youth participants with senior facility
to do a variety of projects such as arts and crafts, storytelling, ice
cream social, Bingo, jewelry-making, making fleece blankets and a
balloon catch.
• Worked in collaboration with senior care facility and older adult
services department of a social service agency to create a brochure
with tips for working with older adults. Youth were given the brochure
during their orientation to help them better communicate with seniors
Recommendations for sustainability
The links that we established were planned with sustainability in mind by
matched organizations.
Budget The only cost was printing the brochure about working with seniors.
Costs of individual program were sustained by the organizations involved.
Summary
Part of the mission of NORC is to get a broader view of the community and its
relationship to seniors. We looked for opportunities to promote
intergenerational interaction between organizations that had not previously
worked together. Each project took on a life of its own and was eventually
turned over to the organizations involved.
Mayor’s Senior Summit
Mission
To give seniors a community forum to discuss concerns, needs, and ideas that
lead to a better environment in the community for seniors.
Program Description
The Summit was a large forum designed to bring seniors together to educate
them about issues of concern to seniors and draw the attention of the City to their
concerns. Speakers presented on several topics such as taxes, traffic safety,
transportation, and housing. Time was allowed for seniors to ask questions and
make suggestions.
Community Goals Met
• Identify seniors who are isolated and engage them in community activities.
• Empower older adults to participate in the community.
• Educate residents and service providers about existing resources.
• Encourage neighbor-to-neighbor activities.
Program Leadership
Mayor
Senior Volunteers
Manager of Adult Services
Senior Program Coordinator
Senior Housing Representatives
City Web/PR designer
NORC Project Coordinator
Community Cable TV Director
Community Outreach Coordinator
City Communications Coordinator
Senior Leaders
Impact
Seniors who attended the Summit, volunteers who work on or at the summit,
policy makers who were involved with the summit, community members who
saw the broadcast on the local cable TV channel, and members of the
community who benefit from policy changes that resulted from the Summit.
Planning Timeline
Planning Process: Begin 9 – 12 months in advance.
Before the Summit
1. Seek support of the stakeholders
St. Louis Park City, School District’s Community Education Department,
Senior Program and NORC Project Coordinator
2. Establish a committee representative of the stakeholders.
Mayor, representatives from the City, senior program and NORC and area
senior citizens
3. Select a date and reserve facilities.
4. Establish sub-committees: Senior chair or co-chairs, Public Relations,
Food, Format, Facilities, Volunteer Management and Fundraising. NORC
project coordinator writes job descriptions for all committee members and
volunteer positions.
Committee Responsibilities:
Members of the planning committee are assigned to chair a sub-committee
and to give progress reports at each leadership meeting.
• Public Relations:
• Create flyer which could be adapted for postcards and newsprint
ads
• Send invitations to invited guests including Federal, state and
local policy makers including Representatives, Senators, County
Commissioner and members of the City Council, School Board,
Minnesota Board on Aging, Metropolitan Area Agency on Aging,
Park Nicollet Medical Clinics and housing and agencies that
serve the senior population. Also send invitations to all
neighborhood groups, places of worship, and senior buildings.
• Place ad in the Senior Program newsletter, City newsletter, and
the local newspaper.
• Confirm and explain the role of each panel member.
• Create the program for the event.
• Ask entire committee to assist in posting flyers throughout the
city.
• Coordinate the mailing of postcards to targeted groups that the
planning committee selected.
• Food and Decorations: Set the menu within budget, seek out best
providers, order, pickup, set-up, serve and clean up. Make
decorations for the serving table, etc.
• Format: Establish timing for all the components of the event, define
registration process and location, set room assignments based on
anticipated participation, outline the general flow of events. Serve
as timekeepers at the event.
• Facilities: Reserve all rooms, secure necessary audiovisual
equipment, define how each room should be set up and
communicate with the custodian.
• Volunteers: Decide how many volunteers will be needed for set
up, clean up, registration, hostess for each room, greeters at each
door, elevator operator, membership desk and passing out note
cards for questions and evaluations. Gather evaluations.
• Fundraising: Establish a budget. Write grants to local foundations,
service organizations, and seek support of local businesses.
• Chairs: Select the moderators and scribes for each session and
hold a training session.
5. Hold focus groups to learn the most important issue to address.
Selected a group of English Language Learners, random selection of seniors
through the senior program and NORC
7. Once format is established, select of panel members and speakers for
specific topics.
8. Post event evaluation meeting: Review the evening and participants
evaluations. Decide how to follow up with information gathered. Distribute the
gathered information to the appropriate decision makers for review and action
steps.
Day of the Summit
Day of event each committee member is responsible for specific tasks, is
available to trouble shoot during the event, and gather the scribe notes plus
verbal feedback.
Materials needed:
Food, paper goods and serving utensils
Handouts/flyers
Program
Evaluation Forms
Pens
Name tags/name cards
Sign-in sheets
Flip charts/ white boards
Electronic equipment
Room Set-up
After the Summit
Tabulate the survey’s
Evaluate the success of the Summit
Develop a list of ideas to incorporate or change for next year’s committee.
Make recommendations for future Summits
Follow-up on group recommendations
Write follow-up report for grants
Set tentative date for the next year; select a senior chair if possible.
PR Marketing & Dissemination
Community Advertising Plan
• Neighborhood leaders – Press release for newspaper one month prior to
the summit.
• Churches/Synagogues – Press release and posters one month prior to
summit
• Local daily newspaper – Press Release one month prior
• Senior newspaper – Press Release one month prior
• Cable Channel – Press Release one month prior to summit to be run
several times during the month.
• Senior Program newsletter – full-page ad in the issue before the summit.
• Social Service Agencies Newsletters – Press Release for the issue prior to
the summit.
• NORC newsletter – Story and ad in the issue prior to the summit
• Local weekly newspaper – two small ads 5”x5.5”, two weeks and one
week before the summit. (Fee for the ad)
• Nursing Home facilities – posters one month prior to summit
• Senior low-income apartments and condos – postcards two weeks prior to
summit. (Fee for printing and mailing)
• City newsletter, community catalogs dropped at every home including park
and Rec. and Community Education
Posters distributed to the following community sites
Rec Center Coffee Shops
Community Center Library
City Hall Jewish Community Center
Local Hospital Local Shopping Center
Local grocery stores Nature Center
Local Restaurants
Process and Outcomes
The program was prompted by a citizen’s observation that the City had a Youth
Summit every year but nothing similar focusing on the needs of seniors. The City
responded by creating the Mayor’s Senior Summit. It was held three years in a
row. The NORC program was presented at the first summit, and NORC played a
major role in summits two and three.
Format: The format varied depending on the focus of the program. The first
year, there were four sessions in two rooms. The second year, there was a panel
presentation. The Summit began with a light dinner in one room and breakout
sessions in separate rooms followed by dessert. The third year, there was a
dinner before the summit in one room and the summit in another focused on
transportation. Less movement is recommended for the seniors.
Timing: The first two Summits were held in the summer, the third in the fall.
Fall turned out to be a difficult time for school personnel to participate because of
their involvement of getting the school year started. Attendance at the first two
was about the same. In the third year, the weather was threatening and tornado
warnings were posted earlier in the afternoon. That clearly kept people home.
Communication of Summit results: A major issue was that people never heard
the results of their recommendations from the first two summits. Between the
second and third Summits, we made a report to the City Council about the impact
of the Summit recommendations on city policy. We also put an article about it in
the senior center newsletter and in the local weekly newspaper to inform the
community.
Transportation: The second year, a NORC staff person transported several
people who requested rides. The third year, the senior center van and driver
provided transportation. Taxi vouchers were also tried, but not all passengers
were able to remember to take them along to pay for the ride.
Budget
Budget for Mayor's Senior Summit
Revenue cost in-kind explanation
$2,000 Park Nicollet Foundation
$1,000 NORC Project
$500 Vital Aging Network
$300 Rotary Clubs
$1,000 Printing and Publicity
$400 Mailing
$1,600 Ads in local paper
$800 Food
$500 advertising in newsletters; Sr. Program, Park & Rec, Community Ed., NORC
$100 flowers donated by local florist
$25 Coffee, cream and sugar donated by Sr. Program
$3,800 3800 625 Totals
Summary
The tag line for the City of St. Louis Park is “A Community of Choice for a
Lifetime.” This Summit engaged seniors to participate with the policy makers to
discuss community issues. The visibility of the Mayor on the planning committee
and at the event gave the project prestige and clout. The process assured that
seniors had the opportunity to participate in defining the community in which they
want to live. The Summit proved to be an important vehicle for seniors to make
their voices heard and to impact City policy in their regard.
NORC Newsletter
Mission
To educate residents of the community about resources and opportunities for
seniors.
Program Description
The NORC newsletter is a quarterly publication for community residents. Each
newsletter contained special interest stories and information about programs and
resources for seniors to help them maintain their independence.
Community Goals Met
Educate residents and service providers about existing resources.
Provide options for health promotion, exercise, volunteering and other vital
aging activities.
Program Leadership
This project was a NORC team effort. Each member of the staff, Steering
Committee and Senior Consumer Advisory Committee could recommend articles
for the publication. Articles were written by the persons who submitted them for
publication and were edited by the NORC staff. Layout was done by the Jewish
Family and Children’s Service PR department. Printing was outsourced to a local
printer. It was distributed by insert in a local newspaper and a bulk mailing sent to
a limited group by the NORC administrative assistant and agency volunteers.
Impact
Through our distribution process, the newsletter had the potential to reach all
households in the community. The information was intended for seniors and their
caregivers and family members. It was also intended to inspire young people to
volunteer in the community and to encourage neighbors to get to know one
another better.
Planning Timeline
Plan months of publication one year at a time
Contact local newspaper for insert requirements, deadlines, and cost.
Three months in advance, begin planning articles
Two months before publication, submit the articles to agency PR
department for layout
Plan at least two weeks of editing time for layout changes
One month before publication, contact the local community newspaper
and request the date of insert.
Three weeks before publication, submit the disc to the printer and request
a proof.
Two weeks before publication, deliver the newsletters to the local
community newspaper
Two weeks prior to publication, print mailing labels for bulk mailing
Two weeks prior to mailing, begin work with volunteers to prepare the bulk
mailing
Two days before mailing, verify that the post office account has sufficient
funds for mailing.
One week prior to delivery, bring newsletters to bulk mailing post office.
Pay bills related for printing and postage
Begin the process for next newsletter.
PR Marketing & Dissemination
This entire project is PR and marketing.
Process and Outcomes
This project was initially conceived as a newsletter to be mailed to every
household in the community. We were unable to acquire the names and address
of every resident. We were unwilling to buy that information from a for-profit mail
house. The city did have access to the addresses of all the designated senior
apartments, without the names of the residents. The following was our process:
13,000 inserted into the local community newspaper that gets delivered to
all single family homes in the community
790 mailed to designated senior apartments
790 mailed to members of the local Senior Program
Copies were distributed also at City Hall, the Community Centers and
religious institutions
As part of the community collaboration we only accepted bids for printing from
printers located in the community.
Future Recommendations:
Find a local business that would donate the cost of printing or mailing as a
way to advertise their products or services.
Contact a local high school and request journalism students to create and
write the articles for the newsletter.
Identify a volunteer senior with writing or journalism experience to edit the
newsletter
Budget
Cost for Newsletter
cost per-year in-kind
$2,620 insert 13,000 newsletters into the sun sailor, $655 per
720 1400 mailed quarterly @$180 per mailing
3,800 printing for 15,000 newsletters $950 each printing
$7,140 Total
Summary
The NORC newsletter was a successful communication method designed to
keep seniors informed about resources and activities that could help them
maintain their independence. It increased NORC visibility as indicated in our
survey results, encouraged people to call us about specific programs and
services and built community as people read about their neighbors.
PR Materials
Mission
To give the project an identity, increase program visibility, promote community
recognition and give our project a professional image.
Program Description
Several items were designed the public relations department of Jewish Family
and Children’s Service to “brand” our project and give us an identity in the
community. These items helped us talk about the mission and vision of the
project. They include: a NORC logo, stationary, envelopes, brochure, note cards,
banner, stickers and pens.
Community goals met
Educate residents and service providers about existing resources.
Program leadership
The PR department of Jewish Family and Children’s Service designed all of the
PR pieces. The Steering Committee and the Senior Consumer Advisory
Committee had input into each item including colors, layout, and font size.
Impact
The PR materials contributed to the success of the NORC program. The
materials informed the community about NORC initiatives and encouraged
seniors to take advantage of community activities and resources.
Planning Timeline
Since the Steering Committee only meets every 3 months, it is important
to keep in mind the timeline of a particular project process to take best
advantage of committee input.
If you are using a photographer, allow a month or two for the photo shoots
and the proofs to arrive.
6 weeks in advance, fill out the PR request of the sponsoring agency.
When proofs are finished, share them with the committees for feedback.
Send proof back to PR for additions and corrections.
The editing process takes at least one week, so allow time for up to 5
people sign to off on the project.
The PR department sends everything to the printer and turn around time is
about one week.
PR Marketing & Dissemination
This entire project is PR.
Process and Outcomes
It is important to share the samples of each PR piece with the committee
members because with each suggestion the project has been improved. For
example: A sample was made of the brochure with photographs taken by a
professional photographer. Each photo on the initial proof included photos of
seniors. When the final changes were made to the proof it included seniors in
activities that connect them to existing resources in the community, rather than
just photos of seniors doing a variety of activities. This suggestion broadened the
appeal of the brochure.
We also learned to be more generic with the PR materials, so the same materials
could be used over a longer period of time and in more communities. All of the
original materials included the name St. Louis Park NORC and we later changed
everything to NORC so we could use the same materials in new communities.
These PR pieces were essential for communicating to the community.
Budget
COST for NORC PR
Amount in-kind
425.52 stationary
323.96 envelopes
176.26 note cards and envelopes
1,020.29 brochures
274 banners
157.51 stickers
2377.54 Total start-up cost for PR
Summary
Branding our project was important to our success. People need to understand
who you are and what you represent. Even though this process was time
consuming, due to the amount of input we requested, it was valuable because it
helped us to clarify our identity and mission.
Senior Resource Directory
Mission
To increase access to available information and services for seniors, their
caregivers, and social service professionals in order to:
Connect isolated seniors to resources
Prevent crisis
Promote education and participation in the community events
Program Description
The Directory provided a comprehensive list of resources available for seniors,
their caregivers and social service professionals. These resources are located in
the community or they serve seniors in their homes. It included local, state and
general resources. In addition there are several pages of helpful information for
seniors, i.e. self-guided fall prevention assessment and tips for hiring in-home
help.
Community Goals Met
Identify seniors who are isolated and engage them in community activities
Educate residents and service providers about existing resources
Initiate an outreach program to connect seniors and their families to the
available services in the community
Provide options for health promotion, exercise, volunteering and other vital
aging activities
Program Leadership
The NORC Consumer Advisory Committee
Brainstorms topics and services to include
Gives recommendations on the Directory format.
Reviews and edits drafts of the Directory
NORC Administrative Assistant
Determines the contents
Collects information
Creates the structure
Checks the listings contents
Coordinates editorial and public relations efforts
Makes corrections
Prepares material for printing
Impact
Seniors in the community and their caregivers: 3,200 copies were printed,
and distributed or mailed by request
The directory is available on the Internet at the NORC website.
Planning Timeline
Allow the following amount of time for each process:
Seven months to collect listings and information available through the
Internet, existing guides and local providers.
Two months to analyze information and prepare a draft directory for
evaluation and edit.
One month to edit the draft directory according to received corrections and
comments.
One month to verify the phone numbers and other information before
giving the directory to printing.
One week to print and proofread the proof from the printing company.
After the proof allow two weeks to print the directories.
Ongoing delivery of directories to seniors.
PR Marketing and Dissemination
Local newspapers
Community centers
Senior apartment buildings
Libraries
Internet
Housing inspectors left them behind after inspections
Local police and fire departments left them behind when on medical calls
Process and Outcomes
The concept of creating a senior resource directory was written into the original
grant proposal. When the administrative assistant was hired, this was one of her
main tasks. It took almost a year to complete.
Writing process and style
• It took three months to arrange the collected material into categories.
• An Internet search was done looking for ways to create a “senior friendly”
publication, keeping in mind the changes in vision that occur with age.
• We initially listed mailing addresses along with web sites and phone
numbers. However, we decided to limit information to web site addresses
and phone numbers, because most agencies expect people to call them
first and make an appointment before visiting them in person. The
agencies might have several locations or their mailing address might be
elsewhere. Some information could be only found on the web sites or
ordered by phone. The seniors recommended putting the web site
addresses directly under the agency name because they are often related.
• The NORC Senior Consumer Advisory Committee chose the font, color
and page layout. We designed the two-column page layout, because they
found it difficult to follow a long line with a phone number at the end.
• Three edits were completed by the Senior Consumer Advisory Committee
and one by the NORC Steering Committee. The PR department at Jewish
Family and Children’s Service did the final edit and designed the Directory
cover pagers. NORC staff verified all the phone numbers and web
addresses in the Directory before submitting it to the printer.
Printing
• We received three bids from the local printers, interviewed them, and
examined samples of their work before hiring one.
• We initially ordered 2000 copies which corresponded to 25% of the
seniors in the community. Later we ordered an additional 1200 copies:
500 for the Senior Summit and 700 for the NORC survey participants.
Distribution
• We first considered sending copies to every household in the community,
but on the advice of our Senior Consumer Advisory Committee, we
decided to send the Directory just to people who wanted one.
• We made the Directory available at many places frequented by seniors,
such as community centers, libraries, hospitals, city hall, senior campuses
and places of worship.
• We took them to senior events such as fairs, summits, lectures and
presentations.
• We advertised the availability of the Directory in the local newspapers, the
NORC newsletters and our event flyers.
• We mailed the Directory only by request because of the expensive. To
save postage, it was mailed as “Bound Printed Matter”.
• Some of the Senior Advisory Committee members volunteered to deliver
them to the addresses near their homes.
• We also made the Directory available on the NORC web site:
www.norcmn.org where the listings were frequently updated.
Cost
The funds to print the Directory was included in the grant from the Administration
on Aging. We also considered selling ads to defray the cost but realized that ads
would detract attention from the information in the Directory. Other possible
sources of support might be the state or local government, the business listed
and civic groups such as Rotary.
Recommendations
Great efforts were taken to ensure that the Directory was senior-friendly and
easily searchable. We learned that the search for services would be more
effective if we added an alphabetical index at the end of the directory. In addition,
it was important to keep the updated Directory on-line as many seniors use
computers to access information. We also found that it was helpful for out-of
town family members who used the online Directory to find local providers of
services to support their loved ones in our community.
Budget and Funding Sources
Cost Of Resource Directory
Amount In-Kind
$170 Printing for edits .07 per page, 80 pages, 10 copies 4 times
70 postage for edits
1,496 postage for mailing the directory
5150 1st printing 2000 copies
3,260 2nd printing 500 copies
3,900 3rd printing 750 copies
700 ad in local sun sailor to promote the directory4 times @$175 each
$14,746 Total
Summary
The Senior Resource Directory was a useful tool to provide information about
services for seniors in the community including numbers to call for immediate
help or assistance. Additional information on general planning and issues related
to aging and retirement were also appreciated. We received very positive
feedback about the Directory from many agencies and individuals who found it
helpful. Updates on our website kept it current and readily available.
NORC Steering Committee
Mission
To increase collaboration of stakeholders in the community to support and guide
NORC initiatives.
Program Description
The Steering Committee is a group of institutional partners who work in the field
of aging or with seniors. It meets quarterly to brainstorm ideas to improve the
lives of seniors in the community. This group should include the city government;
mayor, city manager, housing authority, county commissioner, county planner,
county home care, state Board on Aging, area Agency on Aging, the medical
community, senior housing organizations, the faith community and non-profit
agencies working with seniors.
Community Goals Met
Educate residents and service providers about existing resources.
Develop a collaborative mechanism to identify gaps, coordinate programs
and avoid duplication.
Program Leadership
Project Coordinator
Sets Agenda
Facilitates the meetings
Follows-up on suggested projects
Administrative Assistant
Takes minutes, types and distributes
Schedules meeting times and venues
Impact
This work affects the lives of seniors living in the community and serves to
communicate NORC activities to all involved organizations.
Planning timeline
Before the meeting
Set meeting times and reserve venue one year at a time
Set agenda and include questions for discussion
Two weeks prior to the event, email the agenda to the committee
members as a meeting reminder
One week prior to meeting, confirm the venue, make copies of all
handouts, make packets for each participant and send an email reminder
to members.
Day of the meeting
Materials needed:
Handouts
Flip Charts/White Boards
Electronic equipment
Name Tags or Name Cards
Pens
Snacks
After the meeting
Type and send minutes to committee members via email within one week.
Include the time and venue of next meeting for scheduling purposes.
Follow-up on group recommendations.
PR, Marketing & Dissemination
All communication is done via email, phone or U.S. mail. This committee needs
no PR or marketing.
Process and Outcomes
Stakeholders in the community were identified and recruited to participate in this
project. Most of the members were recruited before the grant was written, as they
were required to sign memoranda of understanding (MOU) for the grant
application. Additional members were added to this committee as the project
evolved.
This group met quarterly in the late afternoon for one and a half hours.
Organizational executives and managers found this time of the day most flexible.
The first task of the group was to identify community stakeholders. The NORC
Project Coordinator then met with each stakeholder identified. Program progress
was reported to this group for feedback and suggestions for improvement.
A committee member suggested that we use the expertise of this group to
problem solve issues relating to seniors in the community. This change in
function from reporting to problem solving helped us to better utilize the expertise
of the group. See attached job description.
Budget
Cost related to Steering Committee
cost per-year in-kind
$400.00 quarterly meeting supplies,
$100 printing for handouts for meeting
$600.00 room space for 4 meeting per year at $100 per hour
$3,000 time for members at an average of $75.00 per hour
$500.00 $3,600 total
Summary
This committee was established with an advisory function and evolved into a
powerful group of advocates that helped us create and sustain programs that
benefited seniors in the community. For the future, it was recommended that a
member of the Senior Consumer Advisory Committee sit on the Steering
Committee to enhance inter-group communication.
Table of Contents
Committees
Steering committee
Senior Consumer Advisory Committee
Faith Communities Network
Products
PR materials
Senior Resource Directory
NORC Newsletter
Web Site
Senior Outreach
Congregational Nurse Program
Chore Day
Computer Project
Fall Prevention Assessments
Intergenerational Activities
Educational Programs
Health and Wellness Lectures
Educational Forums
Mayor’s Senior Summit
Transportation Initiatives
Evaluation
Transportation Initiatives
Mission
To educate seniors about transportation options currently available and to
increase the number of options available.
Program Description
These initiatives educated seniors and their caregivers about transportation
options available and facilitated connections to those options.
Community goals met
Identify seniors who are isolated and engage them in community activities.
Empower older adults to participate in the community.
Educate residents and service providers about existing resources.
Initiate an outreach program to connect seniors and their families to
available services in the community.
Develop a collaborative mechanism to identify gaps, coordinate programs
and avoid duplication.
Program Leadership
NORC Transportation Liaison
Researches transportation models in several communities
Researches all transportation options available in the community
Helps seniors navigate the transportation system to increase their access
Impact
Through our educational forums, this project had the potential to impact a large
number of seniors and their caregivers by helping seniors overcome barriers to
gaining access to various methods of transportation.
Planning Timeline
This was an ongoing initiative for one year. Ideas of the Steering Committee or
the Senior Consumer Advisory Committee were researched and developed as
they were suggested.
PR, Marketing & Dissemination
These programs were advertised in the local community newspaper, senior
program newsletter, NORC newsletter and on the local cable TV station. See
attached flyers.
Process and Outcomes
A community-wide transportation forum was planned in conjunction with all
transportation providers to educate seniors and their caregivers about options
available to them.
NORC staff helped seniors fill out applications to metro mobility (local ADA
transportation program) and rides were provided to help them get photo ID’s
necessary for ride identification. People were educated about eligibility and
application compliance to assure their acceptance into the programs.
Several discussions were held in an effort to coordinate the use of senior housing
vans to help seniors living in single-family homes gain transportation to local
businesses and activities. Liability and availability of drivers were the main
obstacles in moving this program forward.
Budget
Cost associated with transportation initiatives
cost per year in-kind
$120 taxi vouchers for senior summit
$80 taxi vouchers for transportation forum
$240 taxi vouchers for seniors to get photo id made for metro mobility
$2,000 sponsor senior van at Lenox Community Center
$960 driver for Senior Van from Lenox Community Center at $20 per hour
$2,440 960 Totals
Summary
We found that the issues with transportation were difficult and expensive to
impact due to differing funding sources from taxes or government agencies.
Because each community was funded separately, the coordination of services
across community boundaries was not possible at this time.
Web Site Development
Mission
To increase access to available information and services for seniors, their
caregivers, family members and social service professionals in order to:
Connect isolated seniors to resource
Prevent crises
Promote education and participation in the community events
Program Description
This web site is designed to educate the community on an ongoing basis about
who we are, what we are doing and what resources are available to them.
Pages include:
• Home Page
• Contact Us
• NORC Resource Directory
• Programs and Events
• Newsletter
Community Goals Met
Provide options for health promotion, exercise, volunteering and other vital
aging activities.
Program Leadership
NORC Consumer Advisory Committee
• Brainstorm design and page names for the web site.
• Make recommendation for format
• Review and test the site.
NORC staff
• Technical assistance for JFCS Web designer
• Each staff person provided content to the web designer and is responsible
for periodic updates of this information
Impact
This web site affects local seniors, as well as their caregivers, care providers
and congregational nurses who help seniors access services. This also
affects people from out of town searching for services for their family
members who live locally.
Planning Timeline
Three months in advance
• Purchase domain name
• Brainstorm with senior advisory committee about content and design
• Arrange for photos to be taken and bios to be written
Two months in advance
• NORC staff writes content
• Consultations with web designer
• Web designer creates site map (overall layout of all pages)
• Site map is sent to seniors to give feedback on usability
One month in advance
• Consult with web designer and review for editing
• NORC staff tests it out before it goes live
Two weeks in advance
• Agency PR reviews the site
Target date
• Site goes live
After site is created
• Update monthly (One staff person works with web designer to update.)
PR Marketing and Dissemination
o Senior Resource Directory
o Faith Communities Network
o NORC newsletter
o Our email signatures
Process and Outcomes
This web site was a collaborative effort of the NORC staff, JFCS staff specialists
and our Senior Advisory Committee. It took several months of planning to design
an attractive web site that was easy to navigate. Once the site went live, changes
are made through one central technical expert on a monthly basis.
When the Senior Resource Directory was added, links were created to each of
the listings that had web addresses. As we wrote NORC newsletters, they were
archived on the site. The list of Health and Wellness lectures available on DVD
was posted so people could order copies of the lectures.
As our activities changed and expanded into other communities, our web site
reflected those changes. We eventually had to change our domain name to
reflect our broader outreach. The new name was added to the original name to
assure continuity.
Cost
Primary fees are with the purchase of the domain name
Budget and Funding Sources
Cost of Web Site
Cost per year In-Kind
$300 Cost of SLP domain name
$300 Cost of MN domain name
$600 Totals
Summary
The web site is an important way for our program to communicate with the public
about resources to help seniors remain independent. The web site allows the
NORC staff to keep the information current. It gives our program a more
professional look and is accessible to a wider audience.
St. Louis Park Council Meeting
Item: 020507 - 3a - City Council Minutes Of January 16, 2007
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UNOFFICIAL MINUTES
CITY COUNCIL MEETING
ST. LOUIS PARK, MINNESOTA
January 16, 2007
1. Call to Order
Mayor Jacobs called the meeting to order at 7:30 pm.
Council members present: Mayor Jeff Jacobs, John Basill, C. Paul Carver, Phil Finkelstein, Paul
Omodt, Loran Paprocki and Susan Sanger.
Staff present: Assistant Zoning Administrator (Mr. Morrison), City Manager (Mr. Harmening),
City Attorney (Mr. Scott), Community Liaison (Ms. Olson), Economic Development
Coordinator (Mr. Hunt), Engineering Project Manager (Mr. Olson), Finance Director (Mr.
DeJong), Police Lieutenant (Lt. Dreier) and Recording Secretary (Ms. Stegora-Peterson).
2. Presentations
2a. Stephen P. Kelley Resolution
Mayor Jacobs presented a resolution to Stephen P. Kelley in appreciation for his
contributions to the City of St. Louis Park.
2b. Human Rights Award
Mayor Jacobs presented the Human Rights Award to Johnny Chio representing Asian
Media Access.
3. Approval of Minutes
3a. Study Session Minutes of October 23, 2006
The minutes were approved as presented.
3b. Joint City Council/School Board Meeting Minutes of October 30, 2006
The minutes were approved as presented.
3c. City Council Minutes of December 18, 2006
The minutes were approved as presented.
3d. Study Session Minutes of December 11, 2006
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St. Louis Park Council Meeting
Item: 020507 - 3a - City Council Minutes Of January 16, 2007
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The minutes were approved as presented.
St. Louis Park Council Meeting
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4. Approval of Agenda and Items on Consent Calendar
NOTE: The Consent Calendar lists those items of business which are considered to be routine and/or which need no
discussion. Consent items are acted upon by one motion. If discussion is desired by either a Councilmember or a
member of the audience, that item may be moved to an appropriate section of the regular agenda for discussion.
4a. Adopt Resolution No. 07-007 dDeclaring 2007 City Council Meeting Dates.
4b. Adopt a Resolution No. 07-008 designating the St. Louis Park Sun-Sailor as the
City’s Official Newspaper for year 2007.
4c. Planning Commission Bylaws: Approve revised Planning Commission Bylaws
adopted January 3, 2007.
4d. Approve Resolution No. 07-009 accepting the an amendment to the Special
Permit to allowallowing a 920 square foot modular building in the rear yard of an
industrial building located at 6565 23rd St.
4e. Adopt Resolution No. 07-010 accepting this report; establishing and ordering
Improvement Project No. 2006-1500; approving plans and specifications;
authorizing advertisement for bids; and adopting Resolution to enter into a multi-
agency agreement to fund Project No. 2006-1500.
4f. Moved to agenda item 8c.
4g. Bid Tabulation: Designate Automatic Systems Co. the lowest responsible bidder
and authorize execution of a contract with the firm in the amount of $94,585.00
for the SCADA system upgrade – City Project No. 2006-1800.
4h. Authorize Execution of an Amendment to Contract No. 84-05 with Barr
Engineering for Hydraulic and Hydrologic Study of the Twin Lakes Watershed.
4i. Accept for Filing Planning Commission Minutes of December 6, 2006.
4j. Accept for Filing Telecommunications Advisory Commission Minutes of August 3, 2006.
4k. Accept for Filing Housing Authority Minutes of November 8, 2006.
4l. Accept for Filing Housing Authority Minutes of December 13, 2006.
4m. Accept for Filing Police Advisory Commission Minutes of January 4, 2006.
4n. Accept for Filing Police Advisory Commission Minutes of March 1, 2006.
4o. Accept for Filing Police Advisory Commission Minutes of May 3, 2006.
4p. Accept for Filing Police Advisory Commission Minutes of September 6, 2006.
4q. Accept for Filing Police Advisory Commission Minutes of November 1, 2006.
4r. Accept for Filing Parks & Recreation Commission Minutes of November 1, 2006.
4s. Accept for Filing the Vendor Claim Report.
4t. Approve Resolution No. 07-001 recognizing Stephen P. Kelley.
Mr. Harmening requestedsuggested add addinging the resolution recognizing Stephen P.
Kelley as Iitem 4t.
Councilmember Sanger requested Iitem 4f. be moved to the Rregular Aagenda as item
8c..
It was moved by Councilmember Carver, and , seconded by Councilmember Omodtt, to
approve the Agenda and items listed on the Consent Calendar, with the addition of Iitem
4t. and moving I item 4f. to the Rregular Aagenda.
The motion passed 7-0.
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5. Boards and Commissions -– None
St. Louis Park Council Meeting
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6. Public Hearings
6a. Public Hearing and Assessment Hearing: Alley Paving – 2900 block of
Raleigh and Salem Avenue (City Project No. 2007-2900)
Resolution No. 07-002 and 07-003
Mr. Olson presented the staff report.
Mayor Jacobs opened the public hearing.
Brian Tifft, 2907 Salem Avenue, stated he started the petition for this process because
they are on the downgrade have are and have problems with wash outs and flooding.
Ed Ekkers, 2908 Raleigh, supported the project and is also was affected by the down
slope. He asked inquired that if there were problems in the future, who would be
responsible for the maintenance? Mr. Olson replied that the City would warrant the
project for the assessment period of 20 years.
Mayor Jacobs closed the public hearing.
It was moved by Councilmember Sanger, and , seconded by Councilmember Basill, to
adopt the attached Resolution 07-002 ordering the construction of a concrete alley in the
2900 block of Raleigh and Salem Avenue, Project No. 2007-2900,, approving plans and
specifications, and authorizing receipt of bids.
Councilmember Basill commended residents for going through this process and noted the
positives of having a paved alley.
The motion passed 7-0.
Mayor Jacobs opened the assessment hearing.
Chad Watson, 2933 Salem Avenue, objected to the assessment because he believesd it
should be funded by the City. They He stated the City didn’t take into account how the
projectit benefited some residents more than others. He also stated that tThe project hasd
been revised, which led to increased costs, which and was done after residents had signed
the petition.
Mr. Tifft asked if the assessment would be 10 or 20 years? Mr. Olson replied it would be
20 years.
Mr. Tifft asked if the Cityy could use the storm water drainage fund for a portion of the
project? Mr. Olson replied that on new construction all costs are charged up front and
built into the assessment and t. That the storm water drainage fund is used to maintain
existing systems.
Mayor Jacobs closed the public hearing.
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Item: 020507 - 3a - City Council Minutes Of January 16, 2007
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Councilmember Sanger asked for an explanation of the funding formula and if this was
consistent with how other alleys are assessed? Mr. Olson replied that the Council passed
a Resolution in 2000 dictating the assessment policy for paving alleys. The policy states
that 30% of the costs are based on direct and indirect benefits, and this was applied the
same way.
It was moved by Councilmember Sanger, and r, seconded by Councilmember Basill, to
adopt Resolution No. 07-003the attached resolution establishing the assessment for
Project No. 2007-2900.
The motion passed 7-0.
Mr. Olson noted that staff would hold another neighborhood meeting before construction
starts. They anticipate five weeks of construction to begin toward the end of May, early
June with about five weeks of construction.
6b. Modification to the Redevelopment Plan for Redevelopment Project No. 1
and a Modification to the Tax Increment Plans for the Park Center
Boulevard Housing, Excelsior Boulevard, Oak Park Village and Highway 7
Tax Increment Financing Districts. Resolution No. 07-004
Mayor Jacobs opened the public hearing. No speakers were present. The public hearing was
closed.
It was moved by Councilmember Basill, and , seconded by Councilmember Finkelstein, to
approve Resolution No. 07-004*** adopting the Modification to the Redevelopment Plan
for Redevelopment Project No. 1 and the Modification to the Tax Increment Plans for the
Park Center Boulevard Housing, Excelsior Boulevard, Oak Park Village and Highway 7
Tax Increment Financing Districts.
Councilmember Omodt was opposed because the policy concentrates the poverty and low
income into one neighborhood and , they continually come back to ask for funding, and
he iswas concerned about the trickle effects of funding.
The motion passed 6-1 with Councilmember Omodt opposed.
7. Requests, Petitions, and Communications from the Public – None
8. Resolutions, Ordinances and , Motions
8a. Election of Mayor Pro-tem
Resolution No. 07-005
It was moved by Councilmember Finkelstein, andn, seconded by Councilmember Carver,, to
adopt Resolution No. 07-005 ______*** appointing Councilmember Sanger as Mayor Pro-
tem for 2007.
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St. Louis Park Council Meeting
Item: 020507 - 3a - City Council Minutes Of January 16, 2007
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The motion passed 7-0.
8b. Linen Effects – Major amendment to Conditional Use Permit
, Location: 6900 Oxford Street, Case No.: 06-67-CUP
Resolution No. 07-006
Mr. Morrison presented the staff report.
It was moved by Councilmember Basill, and l, seconded by Councilmember Omodt,, to
adopt Resolution No. 07-006______*** approving a major amendment to the
Conditional Use Permit, subject to conditions as recommended by Planning Commission
and Staff.
The motion passed 7-0.
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St. Louis Park Council Meeting
Item: 020507 - 3a - City Council Minutes Of January 16, 2007
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8c. Resolution to Purchase Vacant Tax Forfeit Parcel relating to the Excess
Land Sale Pprocess.
Resolution No. 07-012
Councilmember Sanger statedindicated the request was to purchase the parcel for
$30,000 from the County to sell for move- ups housing, but the only bid received was
$1,000. Her concern was that they might be buying the County’s “white elephant” and
losing money. She asked what process would be used to make sure the City did not lose
money. Mr. Harmening replied that the originally negotiated price from the County was
$50,000 and the parcel was put for sale. The only bid was $1,000, which was not
accepted. Staff then negotiated a purchase price of $30,000 and felt they would be able
to get a proposal for that amount. Before the City would close on the property with the
County, they would go through the sale process again and if they received a qualified
proposal for the property of at least $30,000, only then would the City consummate the
acquisition of the property.
Councilmember Basill indicated it was not an attractive parcel and someone would need
to be creative, but it was worth a try.
It was moved by Councilmember Paprocki, andi, seconded by Councilmember Omodt,, to
adopt Resolution No 07-012. ______*** to purchase vacant tax forfeit parcel relating to
the Excess Land Sale process.
The motion passed 7-0.
9. Communications
Mayor Jacobs indicated an Asset Champion Network committee meeting would be held on
January 29th from 7:00 – 9:00 p.m.-9 pmPM at the Jewish Community Center and a . A
Bookmark in the Park organizational meeting will be held on January 25th at 4:00 p.m.:00 at City
Hall.
Councilmember Paprocki encouraged residents to look into community education and Park and
Recreation opportunities.
10. Adjournment
The meeting adjourned at 8:12 p.m.
______________________________________
City Clerk
______________________________________
Mayor
City Clerk Mayor
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St. Louis Park City Council Meeting
Item: 020507 - 4a - Liquor License Renewals
Page 1
4a. Motion to approve Resolution for 2007 Liquor License Renewals for license year
term of March 1, 2007 through March 1, 2008
BACKGROUND: Renewal applications, liquor liability insurance certificates and license fees
have been received from all of the City’s 44 liquor licensed establishments. In 2006 there were
46 establishments. As of January 1, 2007 two establishments closed their business – Cafe
Europa, 600 Hwy 169 and Wine Styles, 3840 Grand Way.
One establishment, Fuddruckers, will be renewing their license as on-sale 3.2 malt liquor and
wine license instead of the previous on-sale intoxicating.
As required in Section 3-70 (7) (e) of the City Code of Ordinances, all property tax payments for
establishments are current.
As required in Section 3-70 (g) of the City Code of Ordinances, no on-sale intoxicating liquor
license shall be issued unless at least 50% of the gross receipts of the establishment will be
attributable to the sale of food. One establishment was not in compliance - Texa-Tonka Lanes
food sales were reported as 47.42%. On January 22, 2007 a City Council Study Session was
held to discuss options on how to proceed with Texa-Tonka Lanes liquor license renewal.
Council was in favor of renewing the license with the expectation that gross food receipts would
meet or exceed 50% in 12 months time; and if this requirement was not met, Council would not
renew an on-sale liquor license to Texa-Tonka Lanes for the following year.
Pursuant to Section 3-70 (g) (6) of the City Code of Ordinances, Texa-Tonka Lanes will be put
on probationary status for up to one year to meet the requirement to increase the sale of food.
Staff will stay in communication with Texa-Tonka Lanes and monitor its progress in improving
its food sales. In addition, Council requested that staff research the history of the City’s code
requirements and the requirements of other cities relative to ratios of food sales vs. liquor sales
and report back to the Council with its findings.
RECOMMENDATION: Staff recommends approval of all liquor license renewals for license
year term of March 1, 2007 through March 1, 2008.
Attachments: List of Establishments presented for Approval
Resolution
Prepared by: Nancy Stroth, City Clerk
Approved by: Tom Harmening, City Manager
St. Louis Park City Council Meeting
Item: 020507 - 4a - Liquor License Renewals
Page 2
2007 LIQUOR LICENSE RENEWALS
Establishment Name Licensee Name Address Fee
Al's Al's Liquor Store Inc. 3912 Excelsior Blvd $ 7,500
American Legion Frank Lundberg American Legion 5605 36th St W $ 500
Applebee's Grill Bar Apple American Ltd 8332 Hwy 7 $ 7,700
Bennigans #2415 Den-way Inc. 6475 Wayzata Blvd $ 7,700
Best of India Best of India 8120 Minnetonka Blvd $ 2,750
Brix Collins Restaurant 4656 Excelsior Blvd $ 7,700
Bunny’s Rackner Inc. 5916 Excelsior Blvd $ 7,700
Byerly’s St. Louis Park Byerly’s Inc. 3777 Park Ctr Blvd $ 7,700
Byerly’s Wine & Spirits Byerly Beverages, Inc. 3785 Park Ctr Blvd $ 200
Chili’s Southwest Grill & Bar Chili’s of MN Inc. 5245 Wayzata Blvd $ 7,700
Chin’s Asia Fresh Leeann Chin, Inc. 8332 Hwy 7 $ 2,750
Chipotle Mexican Grill Chipotle Mexican Grill, Inc. 5480 Excelsior Blvd $ 2,750
Costco Wholesale #377 Costco Wholesale Corp. 5801 W 16th St $ 200
Cub Foods Knollwood Jerry’s Enterprises, Inc. 3620 Texas Ave S $ 100
Doubletree Park Place Hotel DT Management Inc. 1500 Park Place Blvd $ 7,700
Fuddruckers Fuddruckers Inc 6445 Wayzata Blvd $ 2,750
Grand City Buffet Inc Lan Feng 8914 Hwy 7 $ 2,750
Granite City Food & Brewery Granite City Food & Brewery 5500 Excelsior Blvd $ 7,700
Jennings' Liquor Store Jennings Red Coach Inn Inc. 4631 Excelsior Blvd $ 200
Knollwood Liquor Knollwood Liquor Inc. 7924 State Hwy 7 $ 200
Liquor Barrel, Inc. Miracle Mile Liquor Barrel 5111 Excelsior Blvd $ 200
Marriott Mpls West CSM Lodging Services, Inc. 9970 Wayzata Blvd $ 7,700
McCoy's Public House McCoy's of Minneapolis, Inc. 3801 Grand Way $ 7,700
Minneapolis Golf Club Mpls Golf Club 2001 Flag Ave S $ 700
Napa Jacks Napa Jacks 4200 Minnetonka Blvd $ 200
Olive Garden #1424 GMRI Inc. 5235 Wayzata Blvd $ 7,700
Park Tavern Lounge & Lanes Philips Investment Co. 3401 Louisiana Ave S $ 7,700
Sam’s Club #6318 Sam’s West Inc. 3745 Louisiana Ave S $ 300
Santorini’s B & A Inc. 9920 Wayzata Blvd $ 7,700
Shelly’s Woodroast Brinda-Heilicher/St. Louis Pk 6501 Wayzata Blvd $ 7,700
St. Louis Park Liquors Nguyen, Lua T.K. 6316 Minnetonka Blvd $ 200
Target Store T-2189 Target Corporation 8900 Highway 7 $ 100
Taste of India Taste of India/St. Louis Pk Inc. 5617 Wayzata Blvd $ 2,750
Texas-Tonka Liquors Texas-Tonka Liquors Inc. 8242 Minnetonka Blvd $ 200
Texa-Tonka Lanes * H.J.K.S. Inc. 8200 Minnetonka Blvd $ 7,700
TGI Friday’s TGI Friday’s of MN Inc. 5875 Wayzata Blvd $ 7,700
Thanhdo Restaurant Thanhdo Inc. 3005 Utah Ave S $ 2,750
Trader Joe’s Trader Joe’s 4500 Excelsior Blvd $ 200
Valley Wine & Spiritz Valley Wine & Spiritz 8942 Highway 7 $ 200
Vescio's Italian Restaurant Vescio's of St. Louis Park, Inc. 4001 State Hwy 7 $ 2,750
Vino 100 Woody Vine Enterprise 5601 Wayzata Blvd $ 200
Westwood Liquors FC Liquors 2 Inc. 2304 Louisiana Ave S $ 200
Yangtze River Rest. Yangtze Inc. 5625 Wayzata Blvd $ 7,700
Yum, Inc. Yum, Inc. 4000 Minnetonka Blvd $ 2,750
TOTAL $167,250
St. Louis Park City Council Meeting
Item: 020507 - 4a - Liquor License Renewals
Page 3
RESOLUTION NO. 07-013
RESOLUTION APPROVING ISSUANCE OF
LIQUOR LICENSE RENEWALS
FOR YEAR 2007
WHEREAS, Minnesota Statutes Chapter 340A and St. Louis Park Ordinance Code
Chapter 3, provide for liquor licensing in cooperation with the Alcohol and Gambling
Enforcement Division of the Minnesota Department of Public Safety, and.
WHEREAS, no license may be issued or renewed if required criteria has not been met,
and
WHEREAS, Texa-Tonka Lanes will be put on probationary status for up to one year
during which time they need to take steps to insure they meet City Code requirements relating to
the proportionate sales of food vs. alcohol.
NOW THEREFORE BE IT RESOLVED by the City of St. Louis Park City Council
that the applicants and establishments listed in Exhibit A have met the criteria necessary for
issuance of their respective liquor licenses, and the applications are hereby approved for license
year 2007 - March 1, 2007 to March 1, 2008.
Reviewed for Administration: Adopted by the City Council February 5, 2007
City Manager Mayor
Attest:
___________________________________
City Clerk
St. Louis Park City Council Meeting
Item: 020507 - 4a - Liquor License Renewals
Page 4
Resolution No. 07-_____
EXHIBIT A
2007 Liquor License Renewals
Establishment Name Address Type of License
Al’s 3912 Excelsior Blvd Intoxicating On-Sale
American Legion 5605 36th St W Club
Applebee’s Grill Bar 8332 Hwy 7 Intoxicating On-Sale and Sunday
Bennigans #2415 6475 Wayzata Blvd Intoxicating On-Sale and Sunday
Best of India 8120 Minnetonka Blvd 3-2 On Sale, Wine
Brix 4656 Excelsior Blvd Intoxicating On-Sale and Sunday
Bunny’s 5916 Excelsior Blvd Intoxicating On-Sale and Sunday
Byerly’s St. Louis Park 3777 Park Ctr Blvd Intoxicating On-Sale and Sunday
Byerly’s Wine & Spirits 3785 Park Ctr Blvd Intoxicating Off-Sale
Chili’s Southwest Grill & Bar 5245 Wayzata Blvd Intoxicating On-Sale and Sunday
Chin’s Asia Fresh 8332 Hwy 7 3-2 On Sale, Wine
Chipolte Mexican Grill 5480 Excelsior Blvd 3-2 On Sale, Wine
Costco Wholesale #377 5801 W 16th St Intoxicating Off-Sale
Cub Food Knollwood 3620 Texas Ave S 3-2 Off-Sale
Doubletree Park Place Hotel 1550 Park Place Blvd Intoxicating On-Sale and Sunday
Fuddruckers 6445 Wayzata Blvd 3-2 On Sale, Wine
Grand City Buffet Inc 8914 Hwy 7 3-2 On Sale, Wine
Granite City Foods 5500 Excelsior Blvd Intoxicating On-Sale and Sunday
Jennings’ Liquor Store 4631 Excelsior Blvd Intoxicating Off-Sale
Knollwood Liquor 7924 State Hwy 7 Intoxicating Off-Sale
Liquor Barrel, Inc. 5111 Excelsior Blvd Intoxicating Off-Sale
Marriot Mpls West 9970 Wayzata Blvd Intoxicating On-Sale and Sunday
McCoy’s Public House 3801 Grand Way Intoxicating On-Sale and Sunday
Minneapolis Golf Club 2001 Flag Ave S Intoxicating Sunday and Club
Napa Jacks 4200 Minnetonka Blvd Intoxicating Off-Sale
Olive Garden #1424 5245 Wayzata Blvd Intoxicating On-Sale and Sunday
Park Tavern Lounge and Lanes 3401 Louisiana Ave S Intoxicating On-Sale and Sunday
Sam’s Club #6318 3745 Louisiana Ave S Intoxicating Off-Sale and 3.2 Off-Sale
Santorini’s 9920 Wayzata Blvd Intoxicating On-Sale and Sunday
Shelly's Woodroast 6501 Wayzata Blvd Intoxicating On-Sale and Sunday
St. Louis Park Liquors 6316 Mtka Blvd Intoxicating Off-Sale
Target Store T-2189 8900 Highway 7 3-2 Off-Sale
Taste of India 5617 Wayzata Blvd 3-2 On-Sale, Wine
Texa-Tonka Lanes 8200 Mtka Blvd Intoxicating On-Sale and Sunday
Texas-Tonka Liquors 8242 Mtka Blvd Intoxicating Off-Sale
TGI Friday's 5875 Wayzata Blvd Intoxicating On-Sale and Sunday
Thanhdo Restaurant 3005 Utah Ave S 3-2 On-Sale, Wine
Trader Joe’s 4500 Excelsior Blvd Intoxicating Off-Sale
Valley Wine & Spiritz 8942 Highway 7 Intoxicating Off-Sale
Vescio's Italian Restaurant 4001 State Hwy 7 3-2 On-Sale, Wine
Vino 100 2304 Louisiana Ave S Intoxicating Off-Sale
Westwood Liquors 2304 Louisiana Ave S Intoxicating Off-Sale
Yangtze River Rest. 5625 Wayzata Blvd Intoxicating On-Sale and Sunday
Yum, Inc. 4000 Minnetonka Blvd 3-2 On-Sale, Wine
St. Louis Park City Council Meeting
Item: 020507 - 4b - SRF Consulting for Active Community Planning Project
Page 1
4b. Motion to Approve the Contract with SRF Consulting Group, Inc. for Active
Community Planning
SUMMARY: Attached is the proposed contract with SRF Consulting Group, Inc. to provide
planning and consulting services for the Active Community Planning process at a fee of $72,950.
The goal of Active Community Planning is to integrate public health into community planning
and design and promote opportunities for physical activity as part of residents’ daily routines.
The funding for this project comes from Blue Cross Blue Shield of Minnesota’s Prevention
Minnesota initiative.
A written report regarding the funding, contract, and SRF’s project team was provided in the
City Council’s January 22, 2007 Study Session agenda packet.
BACKGROUND: City Council approved a contract with Blue Cross in December that commits
the City to undertake and complete this project in 2007. Staff sent a request for proposals to
three qualified planning firms, and we received a proposal from SRF Consulting Group, Inc.
Staff finds that SRF has strong understanding of the project, has an experienced project team,
will place a strong emphasis on process and community participation, and is committed and
enthusiastic about each aspect of the process.
General Project Tasks:
Review previous plans, assemble data, and assess the current sidewalk and trail system
Gather community input
Develop goals and policies that integrate health and physical activity into land use decisions
and infrastructure investments
Update the Transit section of the Comprehensive Plan
Update the Bicycle and Pedestrian section of the Comprehensive Plan
Develop implementation plans and marketing materials
PROCESS:
City Council approves the contract with SRF Consulting Services on February 5, 2007
City Council appoints Community Advisory Committee (CAC) in February or early March
Consultant leads a Community Workshop
City Council Study Session discussion regarding emerging preferred alternative(s) prior to
the Community Open House
Consultant leads a Community Open House
City Council Study Session discussion regarding the outcomes of the Community Open
House and the CAC recommendations
City Council accepts the plan
Plan may be adopted into the comprehensive plan following a hearing at the Planning
Commission and City Council approval.
St. Louis Park City Council Meeting
Item: 020507 - 4b - SRF Consulting for Active Community Planning Project
Page 2
RECOMMENDATION: Staff recommends approval of the contract with SRF Consulting
Group, Inc. for the Active Community Planning project at a fee of $72,950.
Attachments: Contract Agreement for Professional Services (supplement)
Project Approach Graphic (supplement)
Project Organization Chart Graphic (supplement)
Prepared by: Sean Walther, Senior Planner
Reviewed by: Meg McMonigal, Planning and Zoning Supervisor
Kevin Locke, Community Development Director
Approved by: Tom Harmening, City Manager
St. Louis Park City Council Meeting
Item: 020507 - 4c - Bid Tabulation City Hall Reroof Project No. 2008-1300
Page 1
4c.
Bid Tabulation: Motion to designate Commercial Roofing Inc. the lowest responsible
bidder and authorize execution of a contract with the firm in the amount of $121,174.00
for the 2007 City Hall Reroof Project - Project No. 2008-1300.
BACKGROUND: The existing roof on City Hall is original to the building (Circa 1963). In 2004
INSPEC, a consulting firm specializing in roof systems, completed a condition survey on the existing
roof system. They stated that the present roof system had exceeded its life cycle and recommended
replacement in 2 – 4 years. Staff has hired INSPEC to develop plans and specifications to replace the
existing roof with the same type roof system. Installation is proposed to occur during the 2007
season.
The new roof system will include a significant increase in the insulation to an average of R-34. This
will increase the energy efficiency of the building and lower our heating/cooling costs.
As part of the bidding requirements all contractors were required to attend a pre-bid meeting after
which time INSPEC, Inc. prequalified the contractors. Of the fourteen (14) companies who were
represented at the pre-bid meeting, eleven (11) submitted bids.
BID ANALYSIS: The project was advertised for bids in the Sun-Sailor on January 4, and 11, 2007
and in the Construction Bulletin on January 5, and 12, 2007. Bids were received on January 29,
2007. Summary of bid results are as follows:
CONTRACTOR BID AMOUNT
Commercial Roofing Inc. $121,174.00
Ettel & Franz Roofing $127,998.00
McPhillips Roofing Company $128,000.00
Sela Roofing $129,475.00
Thomas Finn Co. $137,440.00
Aduddell Roofing $137,601.00
John A Dalsin & Sons $139, 132.00
B & B Sheetmetal & Roofing $140,170.00
SRC Stock Roofing Company $148,079.00
Berwald Roofing $151,700.00
Central Roofing $163,862.00
As can be seen, the lowest responsible bidder is Commercial Roofing. This contractor was
prequalified by our consultant to do the work required.
FUNDING: This project is included in the 2007 Capital Improvement Program funded by the
Municipal Building Fund. The amount budgeted for this project was $165,000.
PROJECT TIMING: Project scheduled for completion by October 1, 2007.
Prepared by: John Altepeter, Facilities Superintendent
Reviewed by: Brian Hoffman, Director of Inspection
Approved by: Tom Harmening, City Manager
St. Louis Park City Council Meeting
Item: 020507 - 4d - Boulevard Trees and Stump Removal Contract
Page 1
4d. Motion to execute a contract with B.J. Haines Tree Service for the 2007 Boulevard
Tree and Stump Removal Program in an amount not to exceed $118,286.00.
BACKGROUND: Since 2004 the city has implemented a cost sharing program for all boulevard
tree removals, with the impacted property owner and the city equaling sharing the cost of
removal of the condemned tree and its stump.
Once a tree is identified and marked for removal, staff sends a proposal to the impacted property
owner for 50% of the cost of tree and stump removal (stump removal will include grinding
stump, removal of grinding debris, backfilling stump hole with quality black soil and seeding
area with specified grass seed mix). If the resident chooses to use the city contractor, which 99%
of residents impacted in 2006 chose to use, the city will invoice the property owner for 50% of
the removal costs.
In 2006 this contract was let for bid, with 3 firms submitting a bid. B.J. Haines Tree Service was
the subsequent low bidder ($55,000.00 less) and was chosen to perform this work. The 2006
contract contained a clause for contract renewal for 2007, dependent upon successful completion
of the contract, and to renew the 2007 contract at 2006 prices. B.J. Haines did successfully
complete the 2006 contract. Both parties are interested in renewing the contract for 2007. Tom
Scott, city attorney, has reviewed the contract and is comfortable with the agreement. B.J. Haines
Tree Service has done a good job with tree and stump removal for our city.
BID ANAYLSIS: With the renewal clause enacted from the 2006 Boulevard Tree Removal
Contract, the contract bid amount remains at the 2006 level:
B.J. Haines Tree Service $118,286.00
RECOMMENDATION: Staff recommends B.J. Haines Tree Service as the 2007 Boulevard
Tree Removal Contractor. B.J. Haines has successfully performed the 2006 Boulevard Tree
Removal Contract for the City of St. Louis Park.
Prepared by: Jim Vaughan, Environmental Coordinator
Cindy Walsh, Director of Parks and Recreation
Approved by: Tom Harmening, City Manager
St. Louis Park Council Meeting
Item: 020507 - 4e - Diseased Tree On Private Property Removal
Page 1
x. Motion to designate North Star Tree Care, Inc. as the lowest responsible bidder and
authorize execution of a contract for the 2005 private diseased tree removal
program in an amount not to exceed $447,760.00.
4e. Motion to execute a contract with B.J. Haines Tree Service for the 2007 Diseased
Trees on Private Property Removal Program in an amount not to exceed
$166,635.50.
City Council Consent Item
BACKGROUND: The city has been participating in the removal of diseased trees on private
property for more than 25 years. The city’s role in this process is to identify and mark the
diseased trees and facilitate and administer the program whichhandle all paperwork. This
includes management of the contract, preparing official notices, billing the homeowners,
establishing a timely schedule for the removals and providing a follow-up inspection. As in
previous years, an updated brochure explaining the city’s removal program has been prepared
and will be distributed to all affected property owners at the time their diseased trees are
identified by staff.
Property owners will reimburse the city for the entire cost of for private tree removals. Due to the
city’s elm tree injection program, and the reduced elm population left in the city, the 2007 Dutch
elm disease private tree losses should be less than the number of losses experienced in 2006. In
2006, there were 419 private trees removed in St. Louis Park by a contractor due to Dutch elm
disease. Of those 419 trees, 335 of those were removed by the city contractor. Please note that if
the property owner uses the city’s contractor for the removal, the city will agree to assess the
entire cost of the removal against the property as a means to ease the burden of paying this
expense. The property owners always have the option of selecting their own contractor as long
as they are licensed in the City of St. Louis Park.
The approved contract prices will also be used to calculate costs in cases where property owners
refuse to comply with the official removal notice. In all other cases, homeowners will be allowed
to solicit their own private bids and may choose to have the work performed by a different
licensed contractor at their expense.
In 2006 this contract was let for bid, with 3 firms submitting a bid. B.J. Haines Tree Service was
the subsequent low bidder ($40,000.00 less) and was chosen to perform this work. The 2006
contract contained a clause for contract renewal for 2007, dependent upon successful completion
of the contract, and allows the renewal of the 2007 contract at 2006 prices. B.J. Haines did
successfully complete the 2006 contract. Staff and the contractor are interested in renewing the
contract for 2007.
BID ANAYLSIS: With the renewal clause enacted from the 2006 Private Diseased Tree
Removal Contract, the contract bid amount remains at the 2006 level:
B.J. Haines Tree Service $166,635.50
The above bid amount from B.J. Haines Tree Service represents an average cost of $550 for a
24” diameter tree (average sized tree removed on private property in St. Louis Park).
RECOMMENDATION: Staff recommends B.J. Haines Tree Service as the 2007 private
diseased tree removal contractor. B.J. Haines has successfully performed the 2006 private
diseased tree removal contract for the City of St. Louis Park.
St. Louis Park Council Meeting
Item: 020507 - 4e - Diseased Tree On Private Property Removal
Page 2
Prepared by: James Vaughan, Environmental Coordinator
Cindy S. Walsh, Director of Parks and Recreation
Approved by: Tom Harmening, City Manager
St. Louis Park City Council Meeting
Item: 020507 - 4f - Bid Tabulation Plant #16 Filter Rehab Project No. 2009-1200
Page 1
4f. Bid Tabulation: Motion to designate EnComm Midwest, Inc. the lowest responsible
bidder and authorize execution of a contract with the firm in the amount of
$402,994 for the Water Treatment Plant No. 16 Rehabilitation Project (2012 Flag
Avenue) - City Project No. 2009-1200.
BACKGROUND: Bids were received on January 25, 2007 for the Water Treatment Plant No.
16 Filter Rehabilitation Projectwhich removes iron and manganese from the drinking water. The
plant is now more than 30 years old and in need of rehabilitation. The rehabilitation project is
needed to meet Federal and Statenew water quality standards.
On December 18, 2006 the Council accepted the Project Report, establishing and ordering
Improvement Project No. 2009-1200, approved plans and specifications, and authorized
advertisements for bids.
An advertisement for bids was published in the St. Louis Park Sun-Sailor on January 4 and 11,
2007 and in the Construction Bulletin on January 8 and 15, 2007. A total of four (4) bids were
received for this project. The bid package hwas had four components which included: 1) base
bid; 2) electrical generator; 3) painting interior walls and ceilings; and 4) cleaning plant floor.
After reviewing the bids, staff feels the city shouldhas decided to award a contractthe bid for
only the base bid and electrical generator components and not include the painting and floor
cleaning components. The bid amounts for the painting and floor cleaning components only
comprise betweenof 6-9% of the total bids package for the four bids received and will not change
the low biddercontractor being recommended for contract award. The reason for eliminating
these components is that this work can be perreformed more cost effectively by City staff.
A summary of the bid result totals is as follows:
CONTRACTOR BID AMOUNT *
Encomm Midwest, Inc $402,994
Magney Construction, Inc. $454,200
Shank Constructors, Inc. $454,300
Municipal Builders $485,700
Engineer’s Estimate $385,880
* Bid Amount is based on only the selected components (base bid & electrical generator)
EVALUATION OF BIDS: A review of the bids by our consultant, Progressive Consulting
Engineers, Inc. (PCE), indicates EnComm Midwest Inc. submitted the lowest responsible bid.
This contractor has recently completed similar water treatment plant rehabilitation work for the
City of St. Louis Park and another neighboring community and has satisfactorily completed
projects in the past for the City and in this area.
St. Louis Park City Council Meeting
Item: 020507 - 4f - Bid Tabulation Plant #16 Filter Rehab Project No. 2009-1200
Page 2
FINANCIAL CONSIDERATIONS: Funds for this project have been provided for in the Water
Utility Fund budget.
CONSTRUCTION TIMELINE: Work is anticipated to be completed by May 31, 2007.
Prepared By: Scott Merkley, Public Works Coordinator
Reviewed By: Scott Anderson, Utilities Superintendent
Michael P. Rardin, Director of Public Works
Approved By: Tom Harmening, City Manager
St. Louis Park City Council Meeting
Item: 020507 - 4g - Trail Connector Grant Application
Page 1
4g. Motion to adopt a resolution supporting an application for state funding for the
construction of a local trail connection to the regional trail system.
BACKGROUND: Parks & Recreation staff has been working with the Beehive relocation
committee, Minnesota Department of Transportation, Nordicware, Three Rivers Park District,
State Historical Preservation Organization and the St. Louis Park Historical Society to relocate
and restore the historical features from Lilac Park to Roadside Park. One of the goals of this
relocation project is to create a trail link from the Southwest Regional Trail to Roadside Park.
Funds are available in 2007 for grants to support new trial connections to regional trails through
the Department of Natural Resources. Staff believes this project aligns well with the goals of the
grant program and therefore would like to submit an application for funding.
ANALYSIS: The connection identified would link the Southwest Regional Trail to Roadside
Park which is the proposed permanent home of the Beehive historical structure. This project will
also provide a rest/picnic stop for trail users, an additional link to the new pedestrian-bridge
across CASH 25 and a historical perspective of the roadside picnic areas constructed in the late
1930’s.
These local connections are eligible for grant funds under a Department of Natural Resources
(DNR) grant program. The program will provide reimbursement of 50% of the eligible costs to
construct connections to the regional trail system up to a maximum of $100,000. A preliminary
estimate of expected costs for the project is $43,000 - $45,000. If the city’s project is approved
under the grant program, the project could receive up to $22,500. The city’s share of the project
would be paid through the Park Improvement Fund. Staff is also asking Three Rivers Park
District for to contribute to this trail link. If they do contribute, this will decrease the contribution
needed from the City.
As part of the grant application process, evidence of support from the local governing body must
be provided. Staff has prepared a resolution for Council to adopt to demonstrate their support of
the application and proposed project. Staff will prepare an application for these grant funds upon
approval.
RECOMMENDATION: Motion to adopt the attached resolution supporting an application for
state funding of a city project for the construction of local trail connection to the regional system.
Attachment: Resolution
Trail Map
Prepared by: Rick Birno, Superintendent of Recreation
Reviewed by: Cindy Walsh, Parks & Recreation Director
Approved by: Tom Harmening, City Manager
St. Louis Park City Council Meeting
Item: 020507 - 4g - Trail Connector Grant Application
Page 2
RESOLUTION NO. 07-014
RESOLUTION SUPPORTING AN APPLICATION TO THE LOCAL TRAIL
CONNECTIONS GRANT PROGRAM, SPONSORED BY THE MINNESOTA DNR, TO
ASSIST WITH FUNDING A CITY PROJECT TO CONSTRUCT A LOCAL TRAIL
CONNECTION TO THE REGIONAL SYSTEM
WHEREAS, the City Council has adopted a city-wide system of walks, trails, and
bikeways to be built and maintained by the city; and
WHEREAS, the city has identified thru a community visioning process that creating new
gathering places is a priority for the community:
• Building a trail link from Roadside Park (historic park location west of
Nordicware) to the Southwest Regional Trail will provide a link/connection to the
historic gathering place.
WHEREAS, the city is currently developing a project for the said connection; and
WHEREAS, the state provides grant funds for projects such as this from time to time; and
WHEREAS, the city wishes to apply for these grant funds to assist in the project funding.
NOW THEREFORE, BE IT BE RESOLVED THAT, the City Council of the City of
St. Louis Park hereby supports the application for state funding and supports a city project for
the construction of a local trail connection to the regional system
Reviewed for Administration: Adopted by the City Council February 5, 2007
City Manager Mayor
Attest:
City Clerk
St. Louis Park City Council Meeting
Item: 020507 - 4h - Motion to Approve Council Out-of-State Travel
Page 1
4h. Motion to Approve Out-of-State Travel for Mayor Jeff Jacobs February 7-8, 2007.
BACKGROUND: Pursuant to MN Statute 471.661 and Resolution No. 06-007, City of St.
Louis Park Elected Official Out-of-State Travel Policy, the Council is required to approve any
travel outside the State of Minnesota for elected officials.
Mayor Jeff Jacobs will be traveling to Washington, D.C. on February 7, 2007 to speak with
elected officials on February 8, 2007 regarding transportation issues. City Manager Tom
Harmening and Management Assistant Marcia Honold will also be attending.
RECOMMENDATION: In accordance with statute and policy, staff requests Council to move
to approve out-of-state travel to Washington, D.C. for Mayor Jeff Jacobs on February 7-8, 2007
to meet with elected officials regarding transportation issues.
Prepared by: Nancy Stroth, City Clerk
Reviewed by: Marcia Honold, Management Assistant
Approved by: Tom Harmening, City Manager
St. Louis Park Council Meeting
Item: 020507 - 4i - Rainbow Tree Care Contract (Arbotect Elm Tree Injection)
Page 1
4i. Motion to execute a contract with Rainbow Treecare for the 2007 Arbotect 20-S
Elm Injection Program at a cost of $12.15 per diameter inch.
BACKGROUND: Since its inception in 1990, the City has promoted public participation in this
program designed to proactively treat healthy American Elms. A specialized chemical injection
of Arbotect 20-S, a fungicide, is used in an effort to preserve the community’s urban forest.
When this chemical is properly applied in an on-going three-year cycle, it effectively prevents
the infection of Dutch elm disease in approximately 98.5% of the treated trees. Since 1990, the
City has subsidized more than 6300 tree injections.
As in previous years, the City is expecting more than 325 requests for tree injections. Last year
the City subsidized 40% of the cost for all elm tree injections, regardless if the tree is located on
private property or public boulevards. This year, the City will again subsidize 40% of the cost for
trees on private or public property. The net cost of this program is expected to be approximately
$45,000, which is included in the 2007 Park and Recreation Environmental Division budget.
During the 2006 budget process, this contract was let for bid, with two companies submitting
proposals for this service. Rainbow Treecare presented the lowest responsible bid (1/2 the cost of
the other bid) and was awarded the 2006 contract. This contract contained a clause for renewal in
2007, at the same costs and specifications as the 2006 contract, if agreed upon by all parties. All
pertinent parties have agreed to renew the 2006 contract for 2007.
BID ANAYLSIS: With the renewal clause enacted from the 2006 Elm Injection Program
Contract, the 2007 contract bid amount remains at the 2006 level:
Rainbow Tree Care $12.15 per diameter inch
If a private homeowner were to contract for Arbotect injections on their own, they would pay
almost twice the rate the City receives. It appears that the City’s bid, based upon a volume price,
is extremely competitive. Since the inception of the program, Rainbow Tree Care has
conscientiously and successfully performed all the City’s Arbotect injection contracts.
RECOMMENDATION: Staff recommends approving Rainbow Tree Care, Inc. to be the 2007
Arbotect 20-S Elm Injection Program contractor and authorizes staff to execute a contract for
2007.
Prepared by: Jim Vaughan, Environmental Coordinator
Cindy S. Walsh, Director of Parks and Recreation
Approved by: Tom Harmening, City Manager
St. Louis Park City Council Meeting
Item: 020507 - 4j - Tobacco Violation Penalties
Page 1
4j. Motion to adopt Resolution Imposing Civil Penalties for Tobacco License Violations
according to St. Louis Park City Code Section 8-378.
BACKGROUND: On December 27-28, 2006, St. Louis Park Police conducted the annual
tobacco compliance checks for all thirty-six businesses licensed to sell tobacco in the city. As in
the past, the compliance checks were conducted using juveniles under the supervision of the St.
Louis Park Police Department. Eight of the thirty-six businesses failed to comply with
Minnesota State Statue 609.685. Each employee that sold tobacco to a minor was issued a
citation and each of the businesses was issued a right to a hearing from the City of St. Louis
Park. The citations were then forwarded to the city attorney’s office for prosecution.
ADMINISTRATIVE PROCESS: Administrative hearings for all eight establishments were
held on January 26, 2007 to consider the violations. The Management Assistant, City Clerk,
Inspections Administrative Supervisor and Lieutenant Lori Drier reviewed each violation with
the licensees and discussed preventive measures that could be taken to ensure that future
violations do not occur.
At the end of each hearing, each licensee agreed with the stipulations of fact and agreed to pay
the civil penalty of $250.00. This is the fine for sale of tobacco to a minor for a first time
violation within a 12 month period, as set forth in St. Louis Park City Code Section 8-378.
The eight establishments which failed the compliance checks are as follows:
Licensee Establishment Name Address Violation Date Fine/Penalty
Brix Bistro * 4656 Excelsior Blvd. 12-27-06 $ 250.00
Bunny’s Bar & Grill * 5916 Excelsior Blvd 12-27-06 $ 250.00
Croix Oil Company (SLP BP) 7005 Wayzata Blvd. 12-27-06 $ 250.00
Westwood Liquor 2304 Louisiana Ave 12-27-06 $ 250.00
St. Louis Park Citgo 7200 Cedar Lake Road 12-28-06 $ 250.00
Texa Tonka Lanes 8200 Minnetonka Blvd 12-27-06 $ 250.00
Oasis Market #565 6405 Minnetonka Blvd 12-28-06 $ 250.00
Valley Wine & Spritiz 8942 Highway 7 12-27-06 $ 250.00
*Brix and Bunny’s did not renew their tobacco license and will no longer be selling tobacco.
Staff is reviewing the city’s current tobacco violation penalties, including comparison to other
cities, and will report back to Council with results before the end of the year.
RECOMMENDATION: Staff recommends a motion to approve the attached resolution
imposing the administrative penalty as stated above.
Attachment: Resolution approving imposition of civil penalties
Prepared by: Nancy Stroth, City Clerk
Reviewed by: Marcia Honold, Management Assistant
Approved by: Tom Harmening, City Manager
St. Louis Park City Council Meeting
Item: 020507 - 4j - Tobacco Violation Penalties
Page 2
RESOLUTION NO. 07-015
RESOLUTION IMPOSING CIVIL PENALTY
FOR TOBACCO LICENSE VIOLATION
WHEREAS, a tobacco license violation, sale of tobacco to a minor, occurred at the
following establishments:
Licensee Establishment Name Address Violation
Date
Violation
No.
Fine/Penalty
Brix Bistro 4656 Excelsior Blvd. 12-27-06 1 $ 250.00
Bunny’s Bar & Grill 5916 Excelsior Blvd 12-27-06 1 $ 250.00
Croix Oil Company (SLP BP) 7005 Wayzata Blvd. 12-27-06 1 $ 250.00
Westwood Liquor 2304 Louisiana Ave 12-27-06 1 $ 250.00
St. Louis Park Citgo 7200 Cedar Lake Rd 12-28-06 1 $ 250.00
Texa Tonka Lanes 8200 Minnetonka Blvd 12-27-06 1 $ 250.00
Oasis Market #565 6405 Minnetonka Blvd 12-28-06 1 $ 250.00
Valley Wine & Spritiz 8942 Highway 7 12-27-06 1 $ 250.00
WHEREAS, the tobacco license violation was the first occurrence at this establishment
within the last twelve months; and
WHEREAS, the license holder, has stipulated that the incident occurred and was a
violation of the city tobacco license ordinance Sections 8-371 through 8-378; and
WHEREAS, the license holder was informed of the civil penalty process and has agreed
to accept the administrative penalty as set by the St. Louis Park City Code and as approved by
the City Council.
NOW THEREFORE BE IT RESOLVED, that a civil penalty of $250.00 is hereby
imposed on the license holder pursuant to City Code Section 8-378 payable to the City within 30
days of this action.
Reviewed for Administration: Adopted by the City Council February 5, 2007
City Manager Mayor
Attest:
City Clerk
St. Louis Park City Council Meeting
Item: 020507 - 4k - Sungate One Condo HIA Resolution Project Fund Balance
Page 1
x. Motion to designate North Star Tree Care, Inc. as the lowest responsible bidder and
authorize execution of a contract for the 2005 private diseased tree removal program
in an amount not to exceed $447,760.00.
4k. Motion to Approve Disbursement of excess Project Fund Balance in the amount of
$6,493.35 to the Sungate One Condominium Associations’ Replacement Reserve
Fund.
City Council Consent Item
BACKGROUND: The Sungate One Condominium Association petitioned the City Council in
April 2006, to establish the Sungate One Housing Improvement Area (HIA) to facilitate common
area improvements to the Sungate One Condominium complex located at 2551-2619 Alabama
Ave S. The HIA was established in April 2007, and a Development Agreement between the City
and Association was executed in June 2007.
The City loaned the Association $183,695 to
make common area improvements. The imposed
fee for each of the twenty owners is $9,000, with a
ten-year repayment period via real estate taxes.
The average estimated 2006 market value of the
units is $121,000.
The improvements included replacement of water
lines, boilers, water softeners, parking lot and
fence repairs, and landscaping. Construction was
completed ahead of schedule and under budget,
resulting in a Project Fund balance of $6,493.35.
Use of HIA Project Fund Balance. The use of the Project Fund balance is addressed in the
Development Agreement. There are three possible options, all of which require City approval:
1. Use funds for additional work defined in the original work scope.
2. Prepay principal due on internal loan.
3. Deposit funds in the Association’s Replacement Reserve Fund for future common
area improvements.
The Sungate Association Board discussed the above options and prefers that excess funds be
deposited in the Replacement Reserve Fund for future improvements. The Board submitted a
written request on January 17, 2007, seeking Council approval of the disbursement of $6,493.35
into the Replacement Reserve Fund. Council approval is required for the proposed disbursement
of the excess funds.
RECOMMENDATION: Staff recommends approval of the resolution to disburse the excess
Project Fund balance in the amount of $6,493.35 to the Sungate One Condominium Associations’
Replacement Reserve Fund.
Attachments: Resolution
Prepared by: Kathy Larsen, Housing Programs Coordinator
Sungate One Condominiums
St. Louis Park City Council Meeting
Item: 020507 - 4k - Sungate One Condo HIA Resolution Project Fund Balance
Page 2
Reviewed by: Kevin Locke, Director Community Development
Approved by: Tom Harmening, City Manager
St. Louis Park City Council Meeting
Item: 020507 - 4k - Sungate One Condo HIA Resolution Project Fund Balance
Page 3
CITY OF ST. LOUIS PARK
RESOLUTION NO. 07-016
RESOLUTION APPROVING DISBURSEMENT OF EXCESS PROJECT FUND
BALANCE IN THE AMOUNT OF $6,493.35 TO THE SUNGATE ONE
CONDOMINIUM ASSOCIATIONS’ REPLACMENT RESERVE FUND
BE IT RESOLVED by the City Council of the City of St. Louis Park as follows:
WHEREAS, The City of St. Louis Park ("City") is authorized under Minnesota Statutes,
Sections 428A.11 to 428A.21 to establish by ordinance a housing improvement area within which
housing improvements are made or constructed and the costs of the improvements are paid in whole
or in part from fees imposed within the area; and
WHEREAS, by Ordinance No. 2313-06 adopted April 17, 2006, the St. Louis Park City
Council (the “Council”) established Sungate One Housing Improvement Area in order to facilitate
certain improvements (the “Improvements”) to property known as the Sungate One Condominiums;
and
WHEREAS, by Resolution No. 06-072 adopted April 17, 2006, the Council imposed
housing improvement fees on housing units in the Sungate One Housing Improvement Area in
order to finance the Improvements; and
WHEREAS, the City and Sungate One Condominium Association, Inc. (the “Association”)
entered into a Development Agreement (the “Agreement”) on June 1, 2006, establishing a Project
Fund for the Improvements and providing for the application of any Project Fund balance upon
completion of the Improvements; and
WHEREAS, The Improvements have been completed and there is an excess balance of
$6,493.35 in the Project Fund; and
WHEREAS, Section 3.9 of the Agreement provides that the Council by resolution may
disburse all or any portion of such excess Project Fund balance to the Association for deposit into
the replacement reserve fund maintained by the Association (the “Replacement Reserve Fund”);
and
WHEREAS, the Association has requested that the excess Project Fund balance be
disbursed to the Replacement Reserve Fund pursuant to the Agreement.
St. Louis Park City Council Meeting
Item: 020507 - 4k - Sungate One Condo HIA Resolution Project Fund Balance
Page 4
NOW THEREFORE BE IT RESOLVED by the City Council of the City of St. Louis
Park that disbursement of the Sungate One Condominium Association’s excess Project Fund
balance of $6,459.35 to the Replacement Reserve Fund maintained by the Association is hereby
approved.
Approved by the City Council of the City of St. Louis Park this 5th day of February, 2007.
Reviewed for Administration: Adopted by the City Council
City Manager Mayor
Attest:
City Clerk
St. Louis Park City Council Meeting
Item: 020507 - 4l - Resolution Final Payment Pearson Bros 85-06
Page 1
RESOLUTION NO. 07-017
RESOLUTION ACCEPTING WORK ON
CONTRACT SEALCOATING
CITY PROJECT NO. 2006-0001
CONTRACT NO. 85-06
BE IT RESOLVED by the City Council of the City of St. Louis Park, Minnesota, as
follows:
1. Pursuant to a written contract with the City dated June 19, 2006, Pearson Brothers, Inc. has
satisfactorily completed the contract sealcoating, as per Contract No. 85-06.
2. The Director of Public Works has filed his recommendations for final acceptance of the
work.
3. The work completed under this contract is accepted and approved. The City Manager is
directed to make final payment on the contract, taking the contractor's receipt in full.
Original Contract Price $178,857.45
Change Order .00
Underrun -9,227.19
Previous Payments 161,148.75
Balance Due $8,481.51
Reviewed for Administration: Adopted by the City Council February 5, 2007
City Manager Mayor
Attest:
City Clerk
St. Louis Park Council Meeting
Item: 020507 - 4m - Resolution Final Payment Concrete Ideas 81-06
Page 1
RESOLUTION NO. 07-018
RESOLUTION ACCEPTING WORK ON
SIDEWALK, CURB AND GUTTER
CITY PROJECT NOS. 2006-0003 & 2006-0004
CONTRACT NO. 81-06
BE IT RESOLVED by the City Council of the City of St. Louis Park, Minnesota, as
follows:
1. Pursuant to a written contract with the City dated July 20, 2006, Concrete Ideas, Inc. has
satisfactorily completed the sidewalk, curb and gutter, as per Contract No. 81-06.
2. The Director of Public Works has filed his recommendations for final acceptance of the
work.
3. The work completed under this contract is accepted and approved. The City Manager is
directed to make final payment on the contract, taking the contractor's receipt in full.
Original Contract Price $60,833.90
Change Order 17,090.60
Overrun 7,866.56
Previous Payments 53,357.38
Balance Due $32,433.68
Reviewed for Administration: Adopted by the City Council February 5, 2007
City Manager Mayor
Attest:
City Clerk
St. Louis Park City Council Meeting
Item: 020507 - 4n - Resolution Final Payment Concrete Ideas 113-06
Page 1
RESOLUTION NO. 07-019
RESOLUTION ACCEPTING WORK ON
SIDEWALK MAINTENANCE AND IMPROVEMENT
CITY PROJECT NO. 2006-0005
CONTRACT NO. 113-06
BE IT RESOLVED by the City Council of the City of St. Louis Park, Minnesota, as
follows:
1. Pursuant to a written contract with the City dated September 18, 2006, Concrete Ideas, Inc.
has satisfactorily completed the sidewalk maintenance and improvement, as per Contract No.
113-06.
2. The Director of Public Works has filed his recommendations for final acceptance of the
work.
3. The work completed under this contract is accepted and approved. The City Manager is
directed to make final payment on the contract, taking the contractor's receipt in full.
Original Contract Price $71,880.50
Change Order .00
Overrun 4,631.96
Previous Payments 60,525.01
Balance Due $15,987.45
Reviewed for Administration: Adopted by the City Council February 5, 2007
City Manager Mayor
Attest:
City Clerk
St. Louis Park City Council Meeting
Item: 020507 - 4o - Transportation Funding Resolution
Page 1
4o. Motion to adopt Resolution Requesting Comprehensive Road and Transit Funding
in 2007
BACKGROUND: The League of Minnesota Cities (LMC) is urging local government to let
legislators know that transportation funding is very important. Transportation maintenance and
improvement costs are contributing to increasing property taxes and the lack of funding has
delayed critical improvement projects and repairs needed for both safety and economic vitality,
including TH 100.
The LMC has been informed that comprehensive transportation funding will not happen without
the strong support of local government. St. Louis Park stands to benefit from dedicated
transportation funding that would be part of this legislative session.
RECOMMENDATION: Staff recommends that Council make a motion to adopt the attached
resolution Requesting Comprehensive Road and Transit Funding in 2007.
Attachments: Resolution Requesting Comprehensive Road and Transit Funding in 2007
Prepared by: Marcia Honold, Management Assistant
Approved by: Tom Harmening, City Manager
St. Louis Park City Council Meeting
Item: 020507 - 4o - Transportation Funding Resolution
Page 2
RESOLUTION NO. 07-____
RESOLUTION REQUESTING
COMPREHENSIVE ROAD AND TRANSIT FUNDING IN 2007
WHEREAS, all Minnesota communities benefit from a sound, efficient and adequately
funded transportation system that offers diverse modes of travel; and
WHEREAS, due to budget constraints, cities are increasingly deferring maintenance on
the over 39,000 lane miles under municipal jurisdiction of the 277,607 total lane miles in
Minnesota; and
WHEREAS, local cost participation requirements for trunk highway and county projects
are onerous and are contributing to strains on city budgets; and
WHEREAS, existing local funding mechanisms, such as Municipal State Aid (MSA),
property taxes, special assessments and bonding, have limited applications, leaving cities unable
to adequately address growing transportation needs; and
WHEREAS, the recently approved constitutional amendment that phases in dedication
of 100 percent of the motor vehicle sales tax (MVST) for transportation purposes will address
only a fraction of the transportation funding needs in Minnesota, and total MVST revenues are
not meeting projections; and
WHEREAS, transportation analysts in consultation with the Minnesota Department of
Transportation (MnDOT) estimate Minnesota will have to invest an additional $1.5 billion per
year in transportation infrastructure for the next ten years in order to meet identified needs; and
WHEREAS, transportation infrastructure maintenance and improvement costs
significantly contribute to rising property taxes; and
WHEREAS, lack of state funding has delayed regionally significant road construction
and reconstruction projects across Minnesota; and
WHEREAS, Minnesota’s transportation system is failing to meet the capacity needs
necessary to sustain population growth and promote economic development; and
WHEREAS, congestion, inefficient transportation systems and lack of transportation
choices lead to greater dependence on foreign oil, increased environmental degradation, and
economic disadvantages for Minnesota’s businesses and residents; and
WHEREAS, many rural roads are not built to modern safety standards and are not
meeting the needs of industries that depend on the ability to transport heavy loads; and
WHEREAS, current funding for roads and transit systems across all government levels
in Minnesota is inadequate, and this under-investment hinders Minnesota’s progress as a national
business, economic and civic leader.
St. Louis Park City Council Meeting
Item: 020507 - 4o - Transportation Funding Resolution
Page 3
NOW THEREFORE BE IT RESOLVED THAT
1) This Council requests that in 2007 the Minnesota Legislature pass a comprehensive
transportation funding package that permanently increases dedicated funding for transportation;
and
2) This Council requests that in 2007 Governor Tim Pawlenty allow a comprehensive
transportation funding package that permanently increases dedicated funding for transportation
that is passed by the Legislature to become law; and
3) This Council supports funding options including, but not limited to, the following:
• An increase in the gas tax;
• Indexing of the gas tax, provided there is a limit on how much the tax can be increased
for inflation in a given amount of time;
• Increases in vehicle registration taxes (a.k.a. license tab fees);
• Trunk highway bonding, provided the Legislature implements reasonable restrictions on
the amount of debt service the state will incur and provided the Legislature appropriates
funding to assist with local costs related to projects funded with trunk highway bonds;
• General obligation bonding for local roads and bridges, particularly for roads of regional
significance and to assist with local cost participation requirements pertaining to trunk
highway projects;
• Sales tax exemptions for state and local transportation construction projects; and
• New local funding tools, such as local option sales tax authority, expanded wheelage tax
authority and/or street utility authority; and
4) This Council defines a comprehensive transportation funding package as an initiative that
permanently increases dedicated funding for state and local road and transit systems in Greater
Minnesota and the Metropolitan Area.
Reviewed for Administration: Adopted by the City Council February 5, 2007
City Manager Mayor
Attest:
City Clerk
St. Louis Park City Council Meeting
Item: 020507 - 4p - Human Rights Commission Minutes -- December 19, 2006
Page 1
City of St. Louis Park
Human Rights Commission
Minutes – December 19, 2006
Westwood Room, City Hall
I. Call to Order
Chair Maaraba called the meeting to order at 7:03 p.m.
A. Roll Call
Commissioners Present: Greg Asche, Karmit Bulman, Sonja Johnson, Ahmed Maaraba, Joe
Polach, Kristi Rudelius-Palmer, Dalton Shaughnessy (alternate) and Shelley Taylor
Absent: Craig Aizman and Matthew Armbrecht
Staff: Marney Olson, Community Liaison; Sandy Johnson, Interim Commission Liaison; Lt.
Drier, Police Liaison; and, Amy Stegora-Peterson, Recording Secretary.
Guests: Michael Cohn
B. Approval of Agenda
It was moved by Commissioner Taylor, seconded by Commissioner Bulman, to approve the
agenda. Approved.
Approval of Minutes
Ms. Rudelius-Palmer indicated in section IIB, meet should be “met”.
It was moved by Commissioner Bulman, seconded by Commissioner Taylor, to approve the
minutes of October 17, 2006, as amended. Approved.
II. Commissioner and Committee Reports
A. Individual commissioner and staff reports
Ms. Rudelius-Palmer reported that the MN Human Rights Day event went extremely well.
She also indicated she had decided not to renew her term on the Commission and this would
be her last meeting. She would be able to work at special events or on project in an ex
officio role and also volunteered to take the lead on the “Human Right-mobile.”
Ms. Olson indicated Judy Reiner was looking for feedback on the Human Rights Day event
and the break out sessions.
Commissioners that went to the event felt the keynote speaker was excellent, as well as the
other speakers and break out sessions.
St. Louis Park City Council Meeting
Item: 020507 - 4p - Human Rights Commission Minutes -- December 19, 2006
Page 2
Ms. Rudelius-Palmer asked Commissioners with ideas for future speakers to let her know.
Ms. Johnson stated it would be her last meeting working with the Commission. She would
now be working on the Vision process. Commissioners present expressed appreciation for
her help.
It was noted that Mindy London Greene had submitted her letter of resignation.
B. Committee reports
Connecting and Supporting Minority Communities:
Ms. Bulman stated the committee met after the Immigrant Dreams Play. Perry from
Jewish Community Action and Hashi from Somali Action met with them and
recommended they slow down on another Somali forum. They would take the lead
and work on the next steps.
Chair Maaraba asked the timeline? Ms. Johnson replied after the first of the year.
Chair Maaraba expressed a concern about losing momentum gained.
The Commission discussed the role of Jewish Community Action and other potential
ideas of connecting in the community. Ms. Bulman agreed to contact Perry about the
next steps, timeline and a potential work plan.
Ms. Rudelius-Palmer indicated the Commission needed to determine a date for the
Human Right Essay contest. The deadline to submit to the State is March 30th. The
theme is on immigration and the essay contest is open to students in 6th – 8th grades.
The Commission agreed to a Friday, March 2nd deadline and to review submittals at
the March 26th meeting. Dalton Shaughnessy agreed to drop off applications with 6th
grade classes.
Community and Youth Education: No Report.
III. Old Business
A. Status of Annual Human Rights Award, review nominations
Ms. Sonja Johnson noted she made information available at the high school and they also
made announcements.
After much discussion, the Commission voted to give the Human Rights Award to Asian
Media Access.
Ms. Johnson suggested they could recognize the other nominees at the January commission
meeting.
B. Update on working with schools (Sonja?) – No report
St. Louis Park City Council Meeting
Item: 020507 - 4p - Human Rights Commission Minutes -- December 19, 2006
Page 3
IV. New Business
A. Updating HRC By-Laws
Ms. Olson reviewed the suggested revisions for the By-Laws and the Commissioners noted
additional changes.
Lt. Drier indicated the City Council wanted the Commission to work with the Police
Advisory Commission.
The By-Laws were approved as amended.
B. 2007 Chair and Co-Chair Discussion
Chair Maaraba indicated his one year term as Chair was over and with the revised By-laws,
he could no longer be Chair.
Ms. Bulman volunteered to serve as Chair and recommended Ms. Taylor serve as Co-Chair.
A motion was made to nominate Ms. Bulman Chair and Ms. Taylor Co-Chair. The motion
was approved.
Ms. Taylor felt the Connecting and Supporting Minority Communities sub-committee should
meet before the next Commission meeting. Ms. Bulman agreed to contact Perry from JCA
for an update on the follow up of the Somali forum.
Lt. Dreier indicated she would let the City Council know of the selection for the Human
Rights Award and it would be scheduled for presentation at an upcoming Council meeting
(potentially 3rd Monday in January).
C. 2006 Annual Report
Chair Maaraba indicated he met with Mr. Armbrecht and they to put together the draft annual
report. Let him know if there are revisions or comments.
Commissioners present noted revisions and additions.
Ms. Bulman asked because there were now two vacant positions on the Commission, could
the Council go back to applicants that were not selected for the last vacancy? Ms. Dreier
replied they could go back and could also accept more nominations. She would speak with
Ms. Hanold about the vacant positions.
Ms. Rudelius-Palmer stressed the importance of having a web page with information about the
Commission and requested it be done soon. She would provide content for the page.
St. Louis Park City Council Meeting
Item: 020507 - 4p - Human Rights Commission Minutes -- December 19, 2006
Page 4
V. Set Agenda for Next Meeting
VI. Adjournment
The meeting was adjourned at 8:58 p.m.
Respectfully submitted,
Amy L. Stegora-Peterson
Recording Secretary
St. Louis Park City Council Meeting
Item: 020507 - 4q - Fire Civil Service Commission Minutes -- May 23, 2006
Page 1
1
MINUTES
FIRE CIVIL SERVICE COMMISSION
May 23, 2006 – 8:00 a.m.
FIRE CONFERENCE ROOM, 1ST FLOOR CITY HALL
1) The meeting was called to order at 8:00 a.m. by President Douville.
2) In attendance were Commission President Marjorie Douville, Commissioners David Lee
and William MacMillan. Also present were Ali Fosse, Human Resources Coordinator/Staff
Liaison; Luke Stemmer, Fire Chief; Mike Dobesh, Battalion Chief; Lori Vail, Human Resources
Office Assistant; and Shawn Glapa, Fire Lieutenant.
3) A motion was made by Commissioner MacMillan, seconded by Commissioner Lee to
accept the minutes from the February 6, 2006 meeting. The motion carried unanimously.
4) Ali distributed the Fire Lieutenant Eligibility Roster. Five candidates completed the
process with a score of 70 or higher and are recommended to the Commission for acceptance.
Ali and Chief Stemmer discussed the process, noting that due to a family emergency a fifth
panelist for the oral interview was not able to attend. In addition, there were minor glitches in
training and one new edition of the reading materials was not delivered to stations until three
weeks prior to testing but overall the Chief feels the process was effective.
5) A motion was made by Commissioner Lee, seconded by Commissioner MacMillan to
accept the Fire Lieutenant Eligibility Roster. Motion carried unanimously.
6) A motion was made by Commissioner Lee, seconded by Commissioner MacMillan to
certify the top three names on the Fire Lieutenant Eligibility Roster to fill any future vacancies.
The names to be certified are: Steven Powers, Rodger Coppa, and Eva Schlegel. Motion carried
unanimously.
7) In other business, Chief Stemmer notified the Commission that on October 29, 2006, the
Firefighter Eligibility Roster will expire. The Fire Management Team and the Staff Liaison to
the Commission will soon be bringing forward a process for the Commission to approve.
Commissioner Lee stated he supports being proactive by anticipating vacancies and having a
current Eligibility Roster in place to fill vacancies.
8) A motion was made by Commissioner MacMillan, seconded by Commissioner Lee to
adjourn the meeting. The Commission adjourned at 8:08 a.m.
Respectfully submitted,
Ali Fosse
City Staff Liaison to the Fire Civil Service Commission
St. Louis Park City Council Meeting
Item: 020507 - 5a - Appointment of Citizen Representative to Boards and Commissions
Page 1
5a. Appointment of Citizen Representative to Boards and Commissions
Recommended
Action:
Motion to appoint Mohamed Abdi to the Human Rights
Commission with a term expiration of December 31, 2008.
BACKGROUND: The City Council interviewed Mohamed Abdi for the Human Rights
Commission on January 22, 2007. At the time of the interview, there were five vacancies on the
Human Rights Commission.
Adult Commissioner Vacancies:
Human Rights Commission Vacancy, expires December 31, 2008
Human Rights Commission Vacancy, expires December 31, 2008
Human Rights Commission At Large
Human Rights Commission At Large
Human Rights Commission School Board Appointment
RECOMMENDATION: It is recommended that the Council make a motion to appoint citizen
representative Mohamed Abdi to the Human Rights Commission with a term expiration of
December 31, 2008.
Prepared by: Lisa Songle, Office Assistant
Reviewed by: Nancy Stroth, City Clerk
Approved by: Tom Harmening, City Manager