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HomeMy WebLinkAbout05-087 - ADMIN Resolution - City Council - 2005/06/200 RESOLUTION NO. 05- 087 RESOLUTION ADDING THE PUBLIC PURPOSE EXPENDITURE POLICY TO THE CITY OF ST. LOUIS PARK PERSONNEL MANUAL WHEREAS, The City Council wishes to adopt policies for City employees which ensure adequate compensation, leave and benefits for City employees and which protect the ethical standards of the City of St. Louis Park; and WHEREAS, The City Council has conferred upon the City Manager the power to establish and administer additional administrative policies and rules as may be appropriate to administer the employment practices of the City; NOW THEREFORE LET IT BE RESOLVED THAT, The City Council of the City of St ark hereby rescinds Resolutions 00-055 and 03-013 and approves the resolution adopting the Pub1i. Purpose Expenditure Policy (attached as Appendix A) to be added to the personnel manual: Revie dministration 0 City er: Attest: C Adop y the City Council June 20, 2005 M yJ Resolution No. 05-087 -2- r APPENDIX A RESOLUTION NO. 05- 087 CITY OF ST LOUIS PARK PUBLIC PURPOSE EXPENDITURE POLICY Every City of St. Louis Park expenditure must be valid based upon the public purpose for which it is purchased and the specific or implied authonty for the expenditure found in the City Charter or State Law. Section 1.02 of the City Charter provides that the City "Shall have and exercise all powers, functions, nghts and pnvileges exercised by, or which are incidental to or inherent in, municipal corporations and are not denied to it by the constitution or general laws of the State of Minnesota." Minnesota Statutes § 412.111 provides that the City Council may fix the compensation of all officers and employees The City Council has determined that the expenditures below are for a public purpose authorized by law or charter Meetings: food/meals The City Council recognizes that situations in which City business needs to be discussed can and do occur dunng meal hours (i.e. luncheon meetings). In addition, there are public and employee meetings and events in which reasonable refreshments may add to the success of the meeting and/or event or create a more productive work force. Meals are allowed at training or meetings only when they are part of a meeting or training involving official City business and when it is the only practical time to' meet. The following items are deemed to meet the Council definition of public purpose expenditures in regards to food and meals. • Meals and refreshments are allowed at City/employee meetings and events that have a purpose of discussing City issues, or are a part of employee training. These meetings would normally have a pre -planned agenda. This does not include routine staff meetings. • Meals and refreshments are allowed when they are part of a breakfast/lunch/dinner meeting for official City business when it is the only practical time to meet Usually these meals involve meeting with Council members, committee/commission members, or local business/service organizations. • Meals and refreshments are allowed during official meetings of the City Council, Council committees, advisory boards/commissions, and taskforces. • Expense reimbursement for travel expenses for employees are outlined in the personnel policy, as approved by Council resolution 01-078. • Refreshments are allowed at Welcome Break, open to staff several times per year, to allow employees time to network and meet new staff members • CITE (the Committee to Inform and Train Employees) is recognized as the employee committee, which is responsible for organizing and sponsonng vanous city employee training and networking activities. CITE expenditures are for food, refreshments and vanous expenses which encourage employees to work together to serve the City. Crl'E must obtain pre -approval from Human Resources to expend up to $1,500 per calendar year for planned employee activities. CITE funds must be approved and part of the Human Resources budget. Resolution No. 05-087 -3- o Meals and refreshments are allowed at the annual City Volunteer event and annual 411) seasonal/temporary recognition events. 0 o The City will not purchase or reimburse any employee, Council member or agent for the purchase of intoxicating liquor or malt beverages. Membership and dues The City Council has determined that the City will fund memberships and dues for the City, Council members and its employees in professional organizations and City social and community organizations when the purpose is to promote, advertise, improve, or develop the City's resources and advantages and not personal interest or gain Membership in the local Chamber of Commerce The Mission of the TwinWest Chamber of Commerce is, in part, to improve the business environment and build a better community. Toward that end, the St. Louis Park Business Council was formed as a forum for local businesses and government to work together to ensure that business'opportunities in St. Louis Park are diverse and progressive, and that laws, rules and procedures enacted by local government are conducive to business operations in the City The City of St. Louis Park will maintain membership in the TwinWest Chamber of Commerce and will participate as an equal partner in the St. Louis Park Business Council as a means of promoting, advertising, improving, and developing the economic resources of the City. Employee Service Recognition Program The City of St. Louis Park will recognize the longevity of its employees by presenting awards for years of service The Employee Service Recognition Program will recognize all benefit earning regular and part-time employees who work 20 or more hours a week, year round for the City of St. Louis Park. Awards will be presented to employees on or near the date of their employment anniversary (in five year increments) by the department director and/or supervisor. In recognition of their years of service to the City, effective July 1, 2005, employees will receive a gift certificate to an establishment of their choice in the amount of $10 for each year of service, in 5 year increments. For example, an employee celebrating a 15th anniversary with the City would get a gift certificate in the amount of $150 to the establishment of his or her choice. If requested, employees may instead choose to purchase a memento (clock, watch, pen, etc) that costs approximately what their gift certificate would have been, and the City will pay to have the memento engraved with the employee's name, title, length of service, date, and City name Departing Employee Recognition Program The City of St. Louis Park will recognize employees when they retire or depart from the City in good standing by presenting awards based on their years of service. The Employee Retirement Recognition Program will recognize all benefit earning regular and part-time employees who work 20 or more hours a week, year round for the City of St. Louis Park Upon retirement or resignation in good standing as determined by the City Manager o 5-9 years. Certificate of appreciation from Mayor and City Manager. o 10-19 years: Framed certificate of appreciation from Mayor and City Manager. Resolution No. 05-087 -4- 0 20+ years: Plaque and resolution presented by the Mayor, City Manager, and City Council. Awards for 10 or more years of service will be presented by the City Council and the City Manager at a Council meeting following the resignation or retirement of the employee. Annual Employee Recognition Meal and Program Annually, the City will sponsor an employee recognition meal and program at which benefit earning employees and paid -on-call firefighters reaching 5, 10, 15, 20, 25, 30 and 30+ years of service will be recognized. Employees, paid -on-call firefighters, honored invited guests (such as retirees, Mayor, and Council members), and others as approved by the City Manager will have their meal provided at no cost. The program will also include recognition of department and employee accomplishments, including the presentation of the Spirit of St. Louis Park Award. Cost of the elements of the recognition meal and program will be included in the Human Resources budget. Financial considerations Funding for any expenditure above must be included in the appropnate department budget