HomeMy WebLinkAbout04-154 - ADMIN Resolution - City Council - 2004/12/20•
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RESOLUTION NO. 04-154
RESOLUTION ADDING HEALTH CARE SAVINGS PLAN PROGRAM
TO THE CITY OF ST. LOUIS PARK PERSONNEL MANUAL
WHEREAS, The City Council wishes to adopt policies for city employees, and
WHEREAS, The City Council has conferred upon the City Manager the power to
establish and administer additional administrative policies and rules as may be appropriate to
administer the employment practices of the City.
NOW THEREFORE LET IT BE RESOLVED THAT, The City Council of the City
of St. Louis Park hereby adopts the Health Care Savings Plan Program (HCSP) (attached as
Exhibit A) to be added to the personnel manual with the following conditions -
1. All benefit earning, non -represented employees in the following employee groups listed
below are required to participate in the HCSP
• Hourly Employees
• Salaried Employees
• Department Heads
• City Manager
2. Union members of I.U.O E. Local 49 Maintenance voted to approve this HCSP program
attached as Appendix A, and are required to participate This HCSP will be established
for all members of IUOE Local 49 and will continue unless specifically changed or
terminated through future contract negotiations.
3. Union members of L.E.L.S. Inc. Local #218, Sergeants, voted to approve this HCSP
program attached as Appendix A, and are required to participate This HCSP will be
established for all members of L.E.L S. Inc. Local #218 and will continue unless
specifically changed or terminated through future contract negotiations
The Council authonzes the City Manager to ,enter into contracts as required to
successfully carry out the program.
Revi: es dor Administration
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Adopted ,y the Cit Council December 20, 2004
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Resolution No. 04-154 -2-
APPENDIX A
CITY OF ST LOUIS PARK
HEALTH CARE SAVINGS PLAN PROGRAM
The City of St. Louis Park is establishing a means for eligible employees to participate in a
program to help defray some of the costs of post employment health related expenses. This
includes the ability to pay health insurance premiums using tax free dollars. Participation in a
Health Care Savings Plan (HCSP) provides this opportunity for employees.
Participation
This program is required for all benefit earning, non -represented employees in the following
employee groups
• Hourly Employees
• Salaned Employees
• Department Heads
• City Manager
Notice of separation of employment must be given in accordance with the Personnel Manual
12 1. Employees must leave in good standing.
Employees who qualify to receive severance pay upon separation from the City as defined by 9.6
of the Personnel Manual must participate in a Health Care Savings Plan based on the table
below:
HCSP Participation Schedule
Hours In Flex Leave Account
660+_
620 — 659
580_-619;
540 — 579
50-0,7- 539
460 — 499
420 ;
Resolution No. 04-154 -3-
Flex leave balance
The official leave accrual balance is maintained in payroll. Flex leave balance cannot exceed
maximum levels as stated in the Personnel Manual
Flex leave accruals
Flex leave continues to accrue in accordance with policy from the date the letter of resignation is
received by the city to the last day of employment. Severance pay and/or payment into a HCSP
is based on the employee's current rate of pay and flex leave balance on the date of separation of
employment from the city.
No Opt -out
This program is mandatory Employees are not permitted to opt -out of the program or alter
approved plan design This is an irrevocable election.
HCSP contributions
When participation level is not 0% to HCSP, each employee will have a HCSP account
established.
o Flex hours will be contributed based on the HCSP participation schedule.
o Flex balances placed in the account will be adjusted based on actual accrued or used
up to the final day of employment.
o 100% of accrued compensatory time at the date of separation up to a maximum of 40
hours (minus required payroll deductions).
o Accrued frozen sick leave balance as defined in 9.7 as severance will be place in a
HCSP.
In no instance shall any accruals or severance exceed the maximum levels in the personnel
policy.
HCSP program administration
This program is pursuant to plan requirements and IRS regulations Use of HCSP is
governed by plan documents and IRS regulations, limited to payment for qualified medical
expenses. Employees are responsible for plan administration fees, with no cost to the city
The type of HCSP used by the city will be determined by the City Manager. The City's
responsibility will be to process the initial employee enrollment in the plan and to forward
the appropriate employee contributions Employees are responsible for filing for
reimbursement directly through the HCSP administrator. The city reserves the right to
modify it's policy to comply with any other regulations regarding the plan and to add
contribution requirements.
Authorization
The City Manager is the final authority making policy decisions regarding administration of
this program Such decisions must be made within constraints of IRS regulations and plan
documents and in the best interest of the city. The decision of the City Manager is final.