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Home My WebLink About2084-97 - ADMIN Ordinance - City Council - 1997/01/21ORDINANCE NO. 208427 CITY OF ST. LOUIS PARK HENNEPIN COUNTY, MINNESOTA AN ORDINANCE AMENDING CHAPTER 3, PART 6 OF THE ST. LOUIS PARK CITY CODE CONCERNING FLEX LEAVE FOR SUPERVISORY EMPLOYEES. THE CITY COUNCIL OF THE CITY OF ST. LOUIS PARK ORDAINS: SECTION 1. Chapter 3, Part 6 of the St. Louis Park City Code is amended by adding a new section to read as follows: Section 3-610. Flex Leave (1) Eligibility. (a) Supervisory employees not covered by a collective bargaining agreement shall be eligible to participate in the Flex Leave Plan as adopted by the City, effective February 1, 1997, in lieu of taking sick leave, vacation leave, or floating holiday leave under the current City Plan. Supervisory employees must choose to take leave under the Flex Leave Plan no later than January 31, 1997, or they will remain in the current City Leave Plan. (b) Supervisory employees not covered by a collective bargaining agreement hired on or after February 1, 1997 shall be in the Flex Leave program and will start their employment with a Flex Leave accumulation of three (3) days and will earn Flex Leave according to the chart provided in subsection (3). (c) Part-time Employees shall be entitled to Flex Leave consistent with this Section on a pro rata basis. (2) Transition. (a) Supervisory employees with the City prior to February 1, 1997, may convert up to 100% of their vacation balances and up to 20 days from their current sick leave balance to Flex Leave on the effective date. Two additional days will be added to an employee's flex plan balance in recognition of the two floating holidays under the former City Leave Plan. (b) On February 1, 1997 or upon termination of employment with the City or both, an employee may receive pay in exchange for 50% of the employee's sick leave balance remaining on February 1, 1997, for up to 120 days of sick leave. The rate of pay for sick leave shall be based on an employee's wage rate at the time of the exchange. 45715 RNK:r01/07/97 1 1 1 (3) Flex Leave Plan. Vacation, sick, and floating holiday leaves are replaced by Flex Leave. Supervisory employees shall accumulate flex leave on a bi-weekly basis based on the employee's years of service to the City, in accordance with the following chart: Years of Service Bi -Weekly Accrual Rate Hours Bi -Weekly Accrual Rate Days 0 - 4 7.0769 .8846 5 - 10 8.6152 1.0769 11 8.9224 1.1153 12 9.2304 1.1538 13 9.5360 1.1920 14 9.8456 1.2307 15 10.1536 1.2692 Flex Leave is accrued on a per pay period basis and may be used subsequent to the pay period in which it was earned. The accrual rate of employees working a non-standard work schedule shall be determined by the City Manager on a pro -rata basis. Employees who leave City employment and who return shall be given credit for their prior years of service with the City in determining their accrual rate. (4) Annual Carry -Over of Leave. On the first day in September of each year, supervisory employees may carry-over the balance of their accrued Flex Leave up to two times their annual Flex Leave accrual plus 20 days. All Flex Leave accrued over this amount shall be forfeited except for Flex Leave eligible for Flex Leave pay under subsection (5)(a). (5) Flex Leave Pay. (a) Annually. Prior to the first payroll date of September of each year, eligible employees may receive pay in exchange for a portion of their Flex Leave accrued based on their rate of pay in effect on the first pay day in October of that year. Eligible employees are those employees who have, at a minimum, an accumulated Flex Leave balance of two times their annual Flex Leave accrual plus 20 days. Eligible employees may receive pay for not more than 5 days of accumulated Flex Leave over the accumulation cap. (b) Termination. Upon termination of employment with the City, an employee will receive pay for 100% of the employee's Flex Leave balance on the date of termination based on the rate of pay in effect for the employee on the date of termination. (6) Use of Flex Leave. (a) Reason. An employee may use Flex Leave for any absence from work, e.g. vacation, sick, other. Flex Leave may be taken by increments of one hour or more. 45715 RNK:r01/07/97 2 (b) Request for Leave. Requests to use Flex Leave should be made to each employee's department head in accordance with the advance notice policy of the department. Planned Flex Leave for 15 continuous days or more requires City Manager approval. (c) Unplanned Absences. An employee who must take Flex Leave for an unplanned absence, such as an illness, must contact his/her supervisor as soon as possible, and preferably prior to the employee's start time. Unplanned absences will be approved by the employee's supervisor one day at a time. Once an employee has no Flex Leave remaining in his/her account, all leave will be unpaid. (7) Prolonged Absence. If an employee in the Flex Leave program is absent from work for more than 20 work days in a 12 -month period due to the same illness or injury, the City will pay the employee's salary from the 21st day through the 120th day provided a physician approved by the City certifies that the employee cannot return to work due to that illness or injury in some capacity. Benefits payable to an employee under this provision are limited to 119 days of salary in a 12 -month period. Employees are not eligible for prolonged absence leave if a physician approved by the City determines that an employee will not be able to return to work with the City. If at any time after an employee commences receiving prolonged absence leave it is determined by a physician approved by the City that the employee will not be able to return to work with the City, the prolonged absence leave shall be terminated. ADOPTED this a/ S ~day of January, 1997, by the City Council of the City of St. Louis Park. ATTEST: 7v C • thia Larsen, City Clerk 45715 RNK:r01/07/97 3 CITY OF ST. LOUIS PARK Bv: ait------ Gail Dorfman, jayor APPROVED FOR ADMINISTRATION 46---- City 6----Ci iy Manager • STATE OF MINNESOTA) SS COUNTY OF HENNEPIN) Denis L. Mindak the publisher or authorized agent and Sun -Sailor !WM 61r►Q.� 9rrRor 8u�6�b AFFIDAVIT OF PUBLICATION , being duly sworn on an oath says that he/she is employee of the publisher of the newspaper known as , and has full knowledge of the facts which are stated below (A) The newspaper has complied with all of the requirements constituting qualification as a qualified newspaper, as provided by Minnesota Statue 331A 02, 331A 07, and other applicable laws, as amended (B)Thepnnted Summary of Ordinance No. 2084-97 which is attached was cut from the columns of said newspaper, and was printed and published once each week, for o n e successive weeks, it was first published on Wednesday the 29 day of January , 19 97 and was thereafter tinted and published on every to and including , the day of , 19 , and printed below is a copy of the lower case alphabet from A to Z, both inclusive, which is hereby acknowledged as being the size and kind of type used in the composition and publication of the notice abcdefghgklmnopgrstuvwxyz Acknowledged before me on this 29 day of January BY .City of St. Louis Park (Official Publication) Summary ORDINANCE NO. 208497 AN ORDINANCE AMENDING THE PERSONNEL CODE Summaim This ordinance amends Chapter 3, Part 6 of the city code by eliminating sick leave and vacation leave and re- placing it with flex leave effective only for non-union supervisory employees Effective Date; This ordinance shall be in effect Feb- ruary 1, 1997 Adopted by the City Council January 21, 1997 /s/ Gail Dorfman Mayor (The full text of this ordinance is available with the City Clerk) (Jan 29, 1997)A3/Cty SLP Ord 208497 TITLE Publisher 1 - u 1 -,► i l Lk -cerVL.) Not ry Public 19 97 VOs �a,*r a xt�ava,P. ¢s4 .I �:... \ I."t:,IOI:L Ff HEDBL004 { rr <R3TkHYPU0Ll-MINNEESOTA HENNEPR1 C '!NdTY y , M Comm,ss,en Expires Jan 31, 2000 ::. co 000rowa:uoteetw:Iar. RATE INFORMATION (1) Lowest classified rate paid by commercial users 0 for comparable space ) Maximum rate allowed by law for the above matter (3) Rate actually charged for the above matter 2 55 per line 6 20 per line 1 20 per line