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HomeMy WebLinkAbout96-2069 - ADMIN Ordinance - City Council - 1996/07/01ORDINANCE NO. 96- 2069 AN ORDINANCE AMENDING THE ST. LOUIS PARK CODE OF ORDINANCES, SECTIONS 5-201 AND 5-202, RELATING TO CITY PROCEDURES FOR PURCHASES AND CONTRACTS AND OPENING BIDS THE CITY OF ST. LOUIS PARK DOES ORDAIN: Section 1. Section 5-201 of the St. Louis Park Code of Ordinances is hereby amended to read: Section 5-201. The Procedure for Purchases and Contracts shall be as follows: (1) Requisitions and Estimates All departments and divisions of the City, either by or with authorization of the head of the department under which the using division or department operates, shall file with the Director of Finance detailed requisitions or estimates of requirements in supplies and contractual services, in such manner, at such times, and for such future periods as the City Manager shall prescribe. (2) Examination by Director of Finance and Report to Manager The Director of Finance shall examine each requisition or estimate and shall report to the City Manager from time to time such summary of requisitions and estimates as the City Manager shall request. The City Manager shall have authority to revise requisitions. (3) Budget Control. Except in cases of emergency, the City Manager as Purchasing Agent, shall not issue any order for delivery on a contract or open market purchase until the Director of Finance shall have determined and endorsed on the requisition that there is to the credit of the using agency concerned a sufficient unencumbered appropriations balance of the budget to defray the amount of such order. (4) Advertisement for Bids Unless the Council shall by an emergency ordinance otherwise provide, no contract for the present or future purchase of supplies, merchandise, materials, or the purchase or rental of equipment, or for any kind of construction, alteration, repair, or maintenance work undertaken by the City, which is estimated to requires an expenditure of more than $25,000, shall be entered into in behalf of the City unless the City Manager shall have Section 2. to read: (5) advertised for bids for furnishing the same by at least one week's published notice in the official newspaper. Contracts under $10.000. Any purchase or contract that is estimated to require an expenditure of $10,000 or less shall be made or let by the City Manager. In such cases it shall not be necessary that there shall have been an advertisement for bids, but prior to making any such purchase or contract the Purchasing Agent shall wherever practicable solicit and secure written bids from two or more prospective suppliers or contractors; competitive prices are to be secured at such frequent intervals as the market and commodity involved may tend to fluctuate, and purchases shall be made at the lowest price available, taking into account the quality and other cost factors involved. (.0 Contracts Between $10.000 and $25.000 Any purchase or contract that is estimated to require an expenditure in excess of $10,000 but not more than $25,000 shall be made or let by the City Manager either through advertising for bids, according to the procedures for competitive bidding provided in Section 5-201(4) and Section 5-202, or through direct negotiation, according to the procedures for direct negotiation provided in Section 5-201(5). Qfl Council Approval. Any purchase to be made or contract to be entered into where the amount involved exceeds $25,000 shall be approved in advance by the City Council, the advertisement for bids shall be issued by the City Manager, the bids shall be opened by the City Manager in the manner hereinafter prescribed, and the City Manager shall tabulate and report the bids to the City Council at such time as it shall direct. Section 5-202 of the St. Louis Park Code of Ordinances is hereby amended Section 5-202. Procedure for Opening Bids shall be as follows: (1) Bids shall be submitted sealed to the City Clerk and shall be identified on the envelope as to the nature of the bid and name of bidder (2) Bids shall be opened in public in the Council Chambers or the City Manager's office as specified in the advertisement for bids and at the time specified in the advertisement. They shall be publicly read at such time and available for inspection by interested bidders. 1 (3) A tabulation of all bids received shall be prepared for submission to the City Council, and when completed shall be open to public inspection. Contracts involving public improvements or construction work of any kind shall be submitted to the Public Works Division for tabulation, contracts for purchase of supplies and any other contracts or purchases shall be tabulated as directed by the City Manager. (4) The City Manager shall have authority to reject any and all bids involving $25,000 or less and the City Council shall have authority to reject all bids involving more than $25,000. Section 3. Effective Date. This ordinance amendment shall be in force and take effect upon publication. Adopted by the City Council by an affirmative vote of all its members on Jul v 1 , 1996. Attest: Reviewed for administration: Manager .4:Lif 4 ,-)t‹7butio,„ Mayor Approved as to form and e - cution: Ge �G 'City Attorney • htICLA S1a►Qa an &a po.t &gpS�lbr AFFIDAVIT OF PUBLICATION STATE OF MINNESOTA) SS COUNTY OF HENNEPIN) Denis L. Mindak , being duly sworn on an oath says that he/she I the publisher or authorized agent and employee of the publisher of the newspaper known a Sun -Sailor which are stated below (A) The newspaper has complied with all of the requirements constituting qualification as qualified newspaper, as provided by Minnesota Statue 331A 02, 331A 07, and other applicabl laws, as amended. (B) The printed , and has full knowledge of the fact Ordinance No. 96-2069 '. - City of St. Louis Park (Official Publication) - ORDINANCE NO 96-2069 AN ORDINANCE AMENDING THE ST LOUIS PARK CODE OF ORDI- NANCES, SECTIONS 5-201 AND 5-202, RELATING TO CITY PROCEDURES FOR PURCHASES AND CONTRACTS AND OPENING BIDS THE CITY OF ST. LOUIS PARK DOES ORDAIN. Section 1 Section 5-201 of the St Louis Park Code of Ordinances is hereby amended to read Section 5-201. The Procedure for Purchases and Contracts shall be as follows (1) Requisitions and Estimates All departments and divisions of the City, either by or with authorization of the head of the department under which the using division or department operates' shall file with the Director of Finance detailed requisitions or estimates of reqwre- ments in supplies and contractual services, In such manner, at such times and for such future periods as the City Manager shall prescribe (2) Examination by Director of Finance and Report to Manager The Director of Finance shall exam- ine each reqwsition or estimate and shall report to the City Manager from time to time such summary of requisitions and estimates as the City Manager shall request The City Manager shall have authority to revise requisitions (3) Rudeet Control Except in cases of emergency, the City Manager as Purchasing Agent shall not issue any order for delivery on a contract or open market purchase until the Director of Finance shall have determined and endorsed on the req- uisition that there is to the credit of the using agency concerned a sufficient unencumbered appropnations balance of the budget to defray the amount of such order (4) Advertisement for Bids Unless the Council shall by an emergency ordinance otherwise pro- vide, no contract for the present or future pur- chase of supplies, merchandise, materials, or the purchase or rental of equipment, or for any kind of construction alteration repair, or main- tenance work undertaken by the City, which is estimated to require an expenditure of more than $25,000, shall be entered into in behalf of the City unless the City Manager shall have advertised for bids for furnishing the same by at least one week's published notice in the official newspaper (5) Contracts under $10.000 Any purchase or con- tract that is estimated to require an expenditure of $10,000 or less shall be made or let by the City Manager In such cases it shall not be nec- essary that there shall have been an advertise- ment for bids, but pnor to making any such pur- chase or contract the Purchasing Agent shall wherever practicable solicit and secure wntten bids from two or more prospective suppliers or contractors, competitive pnces are to be secured at such frequent intervals as the market and commodity involved may tend to fluctuate, and purchases shall be made at the lowest pnce available, taking into account the quality and other cost factors involved (6) Contracts Between $10.000 and $25 000 Any purchase or contract that is estimated to require an expenditure in excess of $10,000 but not more than $25,000 shall be made or let by the City Manager either through advertising for bids, according to the procedures for competitive bidding provided in Section 5-201(4) and Section 5-202, or through direct negotiation, according to the procedures for direct negotiation provided in Section 5-201(5) (7) Council Approval Any purchase to be made or contract to be entered into where the amount involved exceeds $25,000 shall be approved in advance by the City Council, the advertisement for bids shall be issued by the City Manager, the bids shall be opened by the City Manager in the manner hereinafter prescribed, and the City Manager shall tabulate and report the bids to the City Council at such time as it shall direct Section 2 Section 5-202 of the St Louis Park Code of Ordinances is hereby amended to read Section 5-202 Procedure for Opening Bids shall be as follows (1) Bids shall be submitted sealed to the City Clerk and shall be identified on the envelope as to the nature of the bid and name of bidder (2) Bids shall be opened in public in the Council Chambers or the City Manager's office as spec'. , fled in the advertisement for bids and at the time specified m.the advertisement They shall be publicly read at such time and available for inspection by interested bidders (3) A tabulation of all bids received shall be pre- pared for submission to the City Council, and _ when completed shall be open to public inspec- tion Contracts involving public improvements or construction work of any kind shall be sub- mitted to the Public Works Division for tabula- tion, contracts for purchase_of supplies and any other contracts or purchases shall be tabulated as directed by the City Manager (4) The City Manager shall have authority to reject any and all bids involving $25,000 or less and which is attached was cut from the columns of said newspaper, and was printed and published once each week, for one successive weeks, it was first published on Wednesday ,.the 10 day of J u I If , 1996 , and was thereafte . 'led and published on every to and Includinj , the day of , 19 , and printed below is a copy of the lower case alphabet from A to Z, both Inclusive, which is hereby acknowledged as being the size and kind of type used in the composition and publication of the notice. abcdefglgjklmnopgrstuvwxyz Acknowledged before me on this 10 day of Ju yy NotAvy Public 17... i:.EPOEL M. HEDBLOM t IVO NOTARY PUBLIC - MINNESOTA HENNEPI! COUNTY r Lr sfconisslon:xpresJan 31,2000 1 BY TITLE: Publisher , 1996 RATE INFORMATION ' (1 west classified rate paid by commercial users comparable space (2) Maximum rate allowed by law for the above matter (3) Rate actually charged for the above matter 2 15 per line 5 95 per line 1 09 per line the City Council shall have authority to rete t all bids involving more than $25,000 Section 3. Effective Date. This ordinance amendment shall be in force and take effect upon publication Adopted by the City Council by an affirmative vote of all its members on July 1, 1996 /s/Gail Dorfman Mayor (July 10, 1996)A3/SLP11 1 5