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HomeMy WebLinkAbout1798-89 - ADMIN Ordinance - City Council - 1989/07/17ORDINANCE K0. 1798-89 AN ORDINANCE AMENDING SECTIO t 1-101 THROUGH SECTION 1-212 OF THE ST. LOUIS PARK MUNICIPAL CODE Section 1. The St. Louis Park Municipal Code is amended to read as attached. Chapter 1: Administration Part 1 - General Structure Section 1-101. City Manager. The City Manager is the chief administrative officer of the City and shall be responsible for the proper administration of all affairs relating to the City.The City Manager also serves as the F cecutive Director of the Economic Development Authority and shall be responsible for the proper administration and all affairs related to economic development in the City. The City Manager shall have the authorities, duties and responsibilities conferred by State laws, the City Charter and by City Ordinances not inconsistent with the City Charter or State laws. Section 1-102. Departmental Organization. The administrative services of the City shall be divided into the following departments, divisions, offices and heads thereof and said departments, divisions, offices and positions are hereby established: Department of Finance Treasury Assessing (Div. of Fin. amended by Ord 1618-84, 2-6-84) Police Department Fire Department Civil Defense Department of Inspections Department of Public Works Engineering Water and Sewer Street Maintenance Services Central Equipment -Services Facilities Maintenance Lighting and Traffic Control Office of Legal Services Department of Parks and Recreation Park Maintenance Services Forestry Recreation Center Westwood Hills EnNironmental Education Ctr. Director of Finance Treasurer Asst. Finance Director City Assessor Police Chief Fire Chief Coordinator of Civil Defense Dir. of Inspections Dir. of Public Works/City Engineer Engineering Supt. Utilities Supt. Street Maintenance Supt. Central Equipment Serv. Supt. Facilities Mtce. Foreman Ltg. & Traf. Ctrl. Foreman City Attorney Dir. of Parks & Recreation Park Maintenance Supt. City Forester Rec. Ctr. Mtge. Opera. Super. Manager/Naturalist Department of Community Development City Clerk's Office Personnel. Office Computer Services Office Director of Ccemmuiity Development City Clerk Personnel Officer Management Information Systems Coordinator The City Manager may assign the same person to head two or more departments or to head a division within a department. The person so designated shall perforin such additional duties as may be assigned by the Manager. The City Manager or designee may perform the administrative duties of any office or position in the administration under the Manager's control which is vacant or which lacks administration due to the absence or disability of the incumbent. Section 1-103. Bonds. The following named City officials shall each, before entering upon the duties of their respective offices or employment, provide the City with a corporate surety bond in soh form as approved by the City Attorney as security for the faithful performance of their respective official duties the City and the safekeeping of the public funds. The premium for corporate surety bonds herein provided for shall be paid by the City. Such bods shall be provided in the following respective amounts: City Manager $10,000 City Clerk $25,000 City Treasurer $50,000 With the approval of the City Council, the City Manager may secure a single corporate surety bond or fidelity insurance coverage on other City employees and offices in such suras as the City Council shall approve. The premium for corporate surety bonds hereinbefore provided for shall be paid by the City. All bonds so furnished shall be filed with the City Clerk. Section 1-104. General Duties of Officers (1) Officers. In addition to the elected officers of the City, department and division heads shall be deemed officers of the City. Each officer shall perform all duties required of the office by State law, the City Charter, this Code and ordinances of the City and such other duties not in conflict therewith as may be required by the City Manager. (2) Department and Division Heads. The heads of departments, divisions and offices shall: (a) Be responsible to the City Manager. Be responsible to the City Manager for the effective administration of their respective divisions and departments, divisions and offices and all activities assigned thereto. (b) Inaugurate Sound Practices. Keep informed as to the latest practices in their respective fields and shall inaugurate, with the approval of the City Manager, such rem practices as appear to be of benefit to the City and to the public. (c) Report to the City Manager. Subatit regular reports an the activities of the department, division or office, to the City Manager. (d) maintain Records. Establish and maintain a system of filing and indexing records and reports in sufficient detail to furnish all information necessary for the proper control of department, division or office activities and to form a basis for periodic reports to the City Manager. (e) Authority Over Employees. Have authority, subject to the direction of the City Manager and ordinances and regulations of the City Q uracil, to direct and supervise all subordinates in their respective departments, divisions or offices. (f) Maintain Equi*nent. Be responsible for the proper maintenance and control of all City property and equipment used in their respective departments, divisions or offices. (3) Departments and Divisions. Each department, division and office shall: (a) Cooperate with other departments, divisions and offices; furnish any other department, division or office, upon authorization of the City Manager, such service, labor and materials as may be requested by the head of such department, division or office as its own facilities permit, subject to the same procedures, audit and control as other expenditures are incurred. (4) Receipts and Disbursements of Money. All units in the administrative service shall: (a) Deposit. Make daily- deposits to the City Treasurer of -any monies received or as may be otherwise directed by the City Manager. (b) Payment of Monies. Pay out monies belonging to the City and. incur obligations on behalf of the City, only in the manner described herein. t Part 2 - Administrative Department Section 1-201. Department of Finance. Incases where the duty is not expressly charged to any outer Department, Division or office, it shall be the duty of the Director of Finance to act to promote, secure and preserve the financial arra property interests of the City. (Sec. 1-201 amended by Ord. 1618-84, 2-6-84) (1) Duties of the Director. arra oversee the efficient, City finds and the control benefit activities in which and communicate results of information of the City Manager The Director of Finance shall plan, develop effective and accurate accounting of all systems which meet all requirements and the City is engaged; arra shall interpret the City's financial operations for the and City Council. (2) Divisions and offices of the Department of Finanoe. The Department of Finance shall be divided into the following divisions and offices thereof: (a) Office of the Treasurer. The Treasurer shall be subject to the direction of the Director of Finance and shall have such duties in connection with the receipt, disbursement and custody of public funds and other duties and responsibilities as may be assigned by the Director of Finance and the provisions of the City Charter. (a) amended by Ord. 1618-84, 206-84) (b) Accounting and Internal Auditing. The functions of accounting and internal auditing shall be administered by the Assistant Finance Director who shall be responsible to the Director of Finance. This office shall have duties and responsibilities in connection with the accounting, data -control operations, internal auditing and control services of all City government activities and other duties as maybe assigned. All receipts, investments, contracts, payroll, purchases, payments and billings shall be processed and recorded by and be the responsibility of this office. (c) Purchasing. The Assistant Finance Director shall be the Purchasing Agent under direction of the Finance Director and shall be responsible for all purchases and contracts of all supplies and contractual services needed by the City in accordance with procedures outlined in this Code. The City shall be bound only by contracts made in accordance with the provisions of this Code or by State statute. (d) Assessing. The functions -of Assessing shall be by -the City Assessor who shall be responsible to the Director of Finance. This division shall have duties and responsibilities in connection with establishing valuations of all real and personal property for the purpose of taxation, and shall be responsible for calculation and distribution of costs for special improvement projects, the acquisition of real estate and easements and City property management. (Subsections (d) , (e) deleted by Ord. 1618-84, 2-6-84) Section 1-202. Police Department. The Police Department shall be administered by the Police Chief . (1) Duties of the Police Chief. The Police Chief shall be responsible to the City Manager for the enforcement of all laws of the State of Minnesota, the City Charter and ordinances of the City and the protection of life and property from liminal and related activities in the community. Section 1-203. Fire Department. The Fire Department shall be administered stered by the Fire Chief. (1) Duties of the Fire Chief. Fire. The Fire Department shall be administered by the Fire Chief who shall be responsible to the City Manager for the protection of life arra property from the hazards of fire, including suppression and prevention of fire. Civil Defense. The Coordinator of Civil Defense, appointed by the City Manager, shall be responsible to the City Manager for planning and administering the City's Civil Defense and Emergency Preparedness Programs and other duties as assigned. Section 1-204. Department of Inspections. The Department of Inspections shall be administered by the Director of Inspections. (1) Duties of the Director of Inspections. The Director of Inspections shall be responsible to the City Manager for the enforcement of State laws and City ordinances relating to health and sanitation, building construction, zoning and safety and other duties as may be assigned. Section 1-205. Department of Public Works. The Division Department of Public Works shall be administered by the Director of Public Works/City Engineer. (1) Duties of the Director. The Director of Public Works/City Engineer shall be responsible to the City Manager for planning, coordination and supervision of all improvement projects as well as street maintenance and operation of facilities and equipment within the City. (2) Divisions of the Department of Public Works. The Department of Public Works shall be divided into the following divisions: (a) Engineering. Engineering_services shall be administered by the Superintendent of EngirmithIgwho shall be responsible to the Director of Public Works/City Engineer. This office shall be responsible for the of all planning, design and inspectionCity-administered public improvement projects and all public works facilities within the City. (b) Water and Sewer. Water and Sewer services shall be administered by the of Utilities Superintendent who shall be responsible to the Director of Public Works and shall be responsible for the operation, maintenance and repair of all facilities necessary for the production, storage and distribution of water to residential, commercial and industrial establishments within the City. The division shall also be responsible for the repair and maintenance of sanitary and storm sewer systems, lines and facilities throughout the City. (c) Street Maintenance Services. Street Maintenance Services shall be administered by the of Street Maintenance Services Superintendent whb shall be responsible to the Director of Public Works and shall be -responsible for the maintenance of streets, alleys and snag and ice removal. (d) Central Equipment Maintenance Services. Central Equipment Maintenance Services shall be administered by the Central Equipment Maintenance Services Superintendent who shall be responsible to the Director of Public Works and shall be responsible for the maintenance of all namicipally-o nZed vehicles and accessory equipment. (e) Facilities Maintenance Services. Facilities Maintenance Services shall be administered by the Facilities Mbintenance Services Foreman who shall be responsible to the Director of Public Works and shall be responsible for the maintenance and care of public building facilities. (f) Lighting and Traffic Control. Lighting and Traffic Control shall be administered by the Lighting and Traffic Control Foreman who shall be responsible to the Director of Public Works and shall be responsible for the maintenance and care of all public semaphores, lighting and signage. Section 1-206. Office of Legal Services. The Office orIegal Services shall be owed of the City Attorney and City Prosecutor, both of whom shall be appointed by the City C uracil and shall be responsible to the City Manager for advising the City C until and administrative staff on questions of law and review of all ordinances, resolutions, contracts and other legal documents of the City. This office shall also have the responsibility to represent the City in court actions, including the prosecution of cases in district courts as well as defending the City in all litigation. Section 1-207. Department of Parks and Recreation. The Department of Parks and Recreation shall be administeradby the Director of Parks and Recreation who shall be responsible to the City Manager for all matters pertaining to the planning and administration of public recreation programs and the maintenance and operation of all public parks, park equipment and park buildings. (1) Divisions of the Department of Parks and Recreation. The Deparfinent of Parks and Recreation shall be divided into the following divisions: (a) Park Maintenance Services. The Division of Park Maintenance Services shall be administered by the Park Maintenance Superinterxient who shall be responsible to the Director of Parks and Ration and shall be responsible for the maintenance of all public parks and open space areas, playgrounds and equipment, and weed cutting. (b) Forestry Services. The Division of Forestry Services shall be administered by the City Forester who shall be responsible to the Park Maintenance Superintendent. The City Forester shall be responsible for the City's forestay and reforestation programs. (c) Recreation Center Services. The Division of Recreation Center Services shall be administered adMdrizteredby the Recreation Center Operations Supervisor who shall be responsible to the Director of Parks and Recreation. The Recreation Center Operations Supervisor shall be responsible for the operation and maintenance of ice arena, swimming pool and recreational program. (d) Westwood Hills Environmental Education Center. The Division of Westwood Hills Environmental Educatict Center shall be administered by the Manages/ Naturalist of Westwood HillsEnvironmental Education Center who shall be responsible to the Director of Parks and Recreation. The Manager/Naturalist shall be responsible for the provision of environmental education programs and the preservation of the wildlife refuge. (e) Organized Recreation Services. The Division of Organized Recreation Services shall be administered by the Director of Parks and Recreation who shall be responsible to the City Manages. The Director of Parks and Recreation shall be responsible for the developanent and supervision of both organized and informal recreation programs offered at public park and school sites throughout the eoammmity. Section 1-208. Department of Coammmity Development. The Department of Coatmamity Development shall be administered by the Director of Community Development who shall be responsible to the City Manager for the administration of zoning and subdivision ordinances, preparation and review of development plans, evaluation of information relative to development and implementation of the Comprehensive Plan. The Director of Community Development shall also provide technical assistance and staff services to the City Council, Planning C nigsion, Board of Zoning Appeals, Housing Authority, (including the staff thereof) the Economic Development Authority and other City advisory boards and commissions as directed. (Sec. 1-208 amended by Ord. 1763-88, 9-19-88) Section 1-209. City Clerk's Office. The City Clerk's Office shall be administered by the City Clerk who shall be responsible to the City Manager, to administer, oversee and perform records management; issue licenses; process contracts and bids; process claims and lawsuits; act as liaison between the City and insurance carriers; codify ord na ces; and manage all elections assuring conformance with applicable statutes. ("Clerk" reinserted by Ord. 1748-88, 6-20-88) Section 1-210. Personnel Office. The Personnel Office shall be administered by the Personnel Officer who shall be responsible to the City Manager and shall administer the recruitment and selection of employees, affirmative action, wage and benefits, employee performance reviews, training and safety programs and labor contract negotiations arra assuring conformance with federal regulations and applicable statutes. Section 1-211. Computer Services Office. The Comnputer Services Office shall be administered by the Management Information Systems Coordinator who shall be responsible to the City Manager to administer and be responsible for coordination of departmental computer applications and to work towards a shared and integrated information system. Section 1-212. Indemnification. The City shall indemnify and provide defense for any employee or officer, whether elective or appointive, against any claims or suits arising out of an alleged act or omission within the scope of employment or official duties to the extent requied by law. This obligation is subject to the liability limitations set forth in Minnesota State Statutes. The City may obtain insurance to discharge its obligations under this -section, but these obligations remain in effect whether or not insurance is obtained. The provisions of this section requiring indemnification do not apply in the case of malfeasance in office or willful or wanton neglect of duty. Section 2. Effective date. This ordinance shall take effect 15 days after summary of publication. Adopted by the City Council July 17, 1989. Attest: y er Reviewed for Administration: May $6- /641--4J Approved as to form and execution: AV(.D'x1 City Manager ity r 1 • Minnesota Suburban Newspapers AFFIDAVIT OF PUBLICATION STATE OF MINNESOTA) City of St. Louis park related Summary (Official Publication) - SS ORDINANCE NO 1799-89 An ordinance amends COUNTY OF HENNEPIN) 1-2toMm'mstrationnSectionnssu1-101tthraugghe, summaryTie of St Louis Park does ordain Gregory P t a c 1 n , being duly sworn on an oath say , into�'k wsh� ,� n °� the St tune of the o�rrmaance with t present dab_ I merit as the broadestmotion and it des,$at y st�c: I the publisher or authorized agent and employee of the publisher of the newspaj Sn�n arias the to ,,c n as category more da This ordman nt specific S t . Louis Park Sailor 115 dam after its pubi,cat�ionn rice shall take effect , and has full knowledge of the Adopted by the City Councd July 17, 1989 /s/ LYLE W 1iANKs I (The full Mayor stated below i inspection at text of this ordinance is available for I the City Clerk's office ) _ (July 26, 1989) -SLP (A) The newspaper has complied with all of the requirements constituting qualification as a qualified newspaper, ---� as provided by Minnesota Statute 331A 02, 331A 07, and other applicable laws, as amended (B) The printed Ordinance No. 1798-89 which is attached was cut from the columns of said newspaper, and was printed and published once each week, for one successive weeks, it was first published on Wednesday , the 26 day Am of J u 1 v 19 89 , and was thereafter printed and published on every and including , the day of , 19 , and printed below is to a copy of the lower case alphabet from A to Z, both inclusive, which is hereby acknowledged as being the size and kind of type used in the composition and publication of the notice a bcdefghilklmnopgrstuvwxyz BY TITLE General Manager Acknowledged before me on this day of - 17, Iti 19 89 Not MERID.:L M HEDBLOM NOTARY °U9LIG—MINNESOTA HENNEPIN COUNTY PAY W?IMISSION EXPIRES 7-2-P2 RATE INFORMATION (1) Lowest classified rate paid by commercial users for comparable space (2) Maximum rate allowed by law for the above matter (3) Rate actually charged for the above matter $ 100 per line (Line, word, or inch rate) $ 5446 per line (Line, word, or inch rate) $ 4976 per line (Line, word, or inch rate)