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HomeMy WebLinkAbout2009/09/08 - ADMIN - Minutes - City Council - Regular J/1 St. Louis Park OFFICIAL MINUTES MINNESOTA CITY COUNCIL MEETING ST. LOUIS PARK, MINNESOTA SEPTEMBER 8, 2009 1. Call to Order Mayor Jacobs called the meeting to order at 7:28 p.m. Councilmembers present: Mayor Jeff Jacobs, John Basill, C. Paul Carver, Phil Finkelstein, Paul Omodt, Loran Paprocki and Susan Sanger. Councilmembers absent: None Staff present: City Manager (Mr. Harmening), Finance Director (Mr. DeJong), Public Works Director (Mike Rardin), City Engineer (Scott Brink), City Clerk (Nancy Stroth), Assistant Finance Director (Brian Swanson) and Recording Secretary (Ms. Russo) 2. Presentations - None 3. Approval of Minutes 3a. City Council Special Study Session Minutes August 10, 2009 The minutes were approved as presented. 3b. City Council Minutes August 17, 2009 The minutes were approved as presented. 3c. City Council Study Session Minutes August 24, 2009 The minutes were approved as presented. 4. Approval of Agenda and Items on Consent Calendar NOTE: The Consent Calendar lists those items of business which are considered to be routine and/or which need no discussion. Consent items are acted upon by one motion. If discussion is desired by either a Councilmember or a member of the audience, that item may be moved to an appropriate section of the regular agenda for discussion. 4a. Authorize execution of a contract with Calgon Carbon Corporation for the purchase of Granular Activated Carbon in the amount of$122,400.00 4b. Approve Change Order No. 3 to Contract 138-08 - Water Project—Water Treatment Plant No. 8 Rehabilitation - Project 2006-2000 4c. Approve Change Order No. 1 to Contract No. 99-09, 36`h Street Streetscape Project —Project 2008-2600 City Council Meeting -2- September 8, 2009 4d. Approve Change Order No. 1 to Contract 72-09— 2009 MSA Street Improvement Project (Alabama Avenue) — City Project No. 2009-1100 4e. Adopt Resolution No. 90-115, authorizing the special assessment for the repair of the sewer service line at 8807 Cedar Lake Road, St. Louis Park, MN 4f. Approve Contract with Three Rivers Park District to clear and remove snow from the LRT and Cedar Lake Extension Trails through the City of St. Louis Park for the 2009-2010 Winter Season 4g. Adopt Resolution No. 09-116, adopting Change Order Policy to update the limit to administratively process change orders from $25,000 to $100,000 with conditions 4h. Adopt Resolution No. 09-117, in Support of a Tiger Discretionary Grant Request for Truck Highway 7/Louisiana Avenue Interchange Improvements 4i. Approve for Filing Vendor Claims 4j. Approve for Filing Human Rights Commission Minutes May 19, 2009 It was moved by Councilmember Finkelstein, seconded by Councilmember Basill, to approve the Agenda as presented and items listed on the Consent Calendar; and to waive reading of all resolutions and ordinances. The motion passed 7-0. 5. Boards and Commissions 5a. Reappointment of Citizen Representatives to Boards and Commissions It was moved by Councilmember Sanger, seconded by Councilmember Finkelstein, to appoint Jim deLambert as Commissioner to Bassett Creek Watershed Management Commission for the term ending January 31, 2011. The motion passed 7-0. It was moved by Councilmember Sanger, seconded by Councilmember Finkelstein, to appoint Justin Riss as Alternate Commissioner to Bassett Creek Watershed Management Commission for the term ending January 31, 2011. The motion passed 7-0. 6. Public Hearings 6a. Public Hearing— Liquor License — Crave Ms. Stroth presented the staff report regarding the application received from Crave Hospitality for on-sale intoxicating liquor and Sunday sales licenses. She stated the establishment plans to begin operation during the third week in September 2009 at 1603 West End Boulevard located in the new West End Development. She noted Crave has two City Council Meeting -3- September 8, 2009 other locations in Minnesota; Crave Galleria in Edina and Crave at the Mall of America in Bloomington. Mayor Jacobs opened the public hearing. No speakers were present. Mayor Jacobs closed the public hearing It was moved by Councilmember Sanger, seconded by Councilmember Paprocki, to approve application from Crave Hospitality WE LLC, dba Crave, for an on-sale intoxicating and Sunday liquor license to be located at 1603 West End Boulevard with the license term through March 1, 2010. The motion passed 7-0. 7. Requests, Petitions, and Communications from the Public — None 8. Resolutions, Ordinances, Motions and Discussion Items 8a. 2010 Preliminary Budget and Tax Levy Resolution Numbers 09-118 and 09-119 Mr. DeJong presented the staff report and reviewed background information, explaining that by law the City Council must approve a preliminary tax levy and budget for 2010 and submit the tax levy certification to Hennepin County by September 15 He stated City Council has had numerous detailed budget discussions in June and August. He reviewed issues that impact the budget as well as steps to address the budget gap. Staff is pursing budget strategies such as 2010 wage freeze, staff reductions and changes, increased fees and new fees, line item reductions and levy adjustment for operations. Mr. DeJong also reviewed the Proposed Preliminary Budget, noting it is $500,000 less than in 2009. He explained the Tax Levy Allocation, noting the levy increased by approximately three percent. He also reviewed the Tax Impact Proposed Levy noting the increase in very minimal, even decreasing in some instances. Mr. Dejong reported the next steps to adopt the Preliminary Budget and Tax Levy as well as ratify the HRA Levy. He stated additional study session meetings will be held on budget and capital items through November. A Public Hearing on the proposed Budget and Tax Levy will be held on December 7. The Council will consider adoption of the final Budget, Tax Levy, HRA Levy, and Capital Improvement Plan on December 21. Mr. DeJong stated staff is seeking community input on the budget process and programs, noting feedback could be provided on the City website at www.stlouispark.org/budget.htm. Councilmember Paprocki commented on the property taxes explaining they are distributed not only to the City, but to the County and schools as well. He thanked City staff for their tremendous job in creating a budget that is fiscally responsible. City Council Meeting -4- September 8, 2009 It was moved by Councilmember Paprocki, seconded by Councilmember Omodt, to adopt Resolution No. 09-118, approving Proposed 2010 Tax Levy, Preliminary Budget for 2010, Setting Public Hearing Dates for Proposed Budget and Property Tax Levy, and Resolution No. 09-119, authorizing the HRA Levy for 2010. Mayor Jacobs noted this is a Preliminary Levy, which could decrease, but would not increase. He stated City Council and staff will continue to look for ways to be responsible and cut costs. He explained cutting costs and maintaining service is a difficult process and encouraged public input on the City website. Councilmember Sanger stated she has had numerous experiences with residents and their creative ideas. She appreciates community input and encouraged the use of the website to submit any ideas or concerns. Councilmember Finkelstein asked for clarification regarding the motion and whether it includes all of the following: to increase the General Tax Levy by $650,000 providing little or no tax increase, authorizing the HRA Levy, holding a "Truth and Taxation" Public Hearing on December 7, and adopting the Budget on December 21. Mayor Jacobs replied that was correct, the motion does include all the items mentioned by Councilmember Finkelstein. The motion passed 7-0. 8b. Bid Tabulation: Highway 7 & Wooddale Avenue Improvement Project — Project No. 2004-1700 Mr. Brink presented the staff report regarding the Highway 7 and Wooddale Avenue improvement project. He stated bids were received on August 13, 2009, with a total of seven bids received. Ames Construction was the lowest responsible bidder, a reputable contractor who has successfully performed similar projects of this magnitude. He explained all bid documentation required as part of the delegated contract process for federally funded projects was submitted to Mn/DOT by Ames Construction. He stated Mn/DOT has reviewed the documentation and cleared this project for award to Ames Construction. Councilmember Sanger expressed her thanks for all of the hard work and asked about the impact on driving and the estimated time the process may last. Mr. Brink stated Highway 7 will be open at all times, but there may be times that the road would have to be narrowed to one lane in each direction, noting at most times it will be two lanes open in each direction. He stated the most congested area would occur at the intersection of Wooddale Avenue and Highway 7, which will essentially be cut off at various project stages. He explained traffic would be shifted to the north side of Wooddale as work in October would start on the south side. He stated the work on the south side could continue into the spring. He noted the work would continue through the winter with City Council Meeting -5- September 8, 2009 weather dictating how much could get done. He explained the second stage would start in the spring and traffic would then be flipped to the south side of Wooddale, with construction to the north side. He stated the goal is to have full access to Wooddale Avenue in the fall of 2010. Mayor Jacobs asked where the detour would most likely be. Mr. Brink replied the detour would most likely be on Mn/DOT roads (Highway 100) but the designated detour has yet to be determined. He advised that local traffic would use Louisiana Avenue and Highway 100. Councilmember Basill complimented staff for the great work being done, noting this has been a project well overdue. He stated he feels there is not a more important intersection in the City to help get kids safely across the highway to their school. He asked that communication continue with the school bus drivers, as well as keeping up with signage on the traffic detours, stating he felt that would be appreciated. He expressed it will be a difficult year, yet he feels the project is going to be wonderful for the community. He also stated with the project coming in under budget, that he hoped everyone realized expenses may need to be revised as items come up after construction starts. It was moved by Councilmember Basill, seconded by Councilmember Sanger, to designate Ames Construction the lowest responsible bidder and authorize execution ofa contract with the firm in the amount of$11,568,953.11 for the Highway 7 and Wooddale Avenue Improvement Project—Project No. 2004-1700. The motion passed 7-0. Mayor Jacobs also thanked staff for all of their hard work on the project and stated the upcoming construction will be worth it all once the work is completed. 9. Communications Mayor Jacobs expressed his condolences to former Councilmember Jim Brimeyer who lost his father last week. He and Council's thoughts and prayers were extended to Jim and his family during this difficult time. He also noted children are back at school and asked that all drivers use caution as kids are walking to and from school 10. Adjournment The meeting adjourned at 7:59 p.m. ---\ r •.__.---) ) lig D'lcz--iti Nancy Stroth, City Clerk Jeff Jac s, a or