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HomeMy WebLinkAbout1998/10/12 - ADMIN - Minutes - City Council - Study Session Item #4c ITY OFIS 111 SCT. LOUOFFICIAL MINUTES PARK CITY COUNCIL STUDY SESSION October 12, 1998 The meeting convened at 7.05 p m. Present at the meeting were Councilmembers Jeff Jacobs, Chris Nelson, Robert Young, Sue Sanger, Ron Latz and Mayor Gail Dorfman Staff present. City Manager(Mr Meyer); Director of Parks and Recreation (Ms. Walsh), and City Clerk(Ms Larsen) 1. Amphitheater Ms Walsh briefly discussed the intent of the original design of the amphitheater and said that in discussions which had recently taken place the original design had grown into something much different than originally intended Mayor Dorfman said that the charrette process clearly dictated a need for an arts presence in Wolfe Park and that soil problems encountered during the Rec Center renovation had presented both a problem and an opportunity to create an amphitheater Councilmernber Nelson had reviewed the plans and felt the proposed structure was too large to be placed near the pavilion Mr Meyer said that the size of the structure had grown quickly in a short period of time Councilmember Sanger asked if the location of the amphitheater could be moved to accommodate a larger structure Ms Walsh said that the area had already been re-graded and that PCA guidelines for location of the soils were very restrictive Mayor Dorfman said that the Friends of the Arts agreed that a more information amphitheater would best meet the needs of the community Mayor Dorfman also felt costs should be controlled Ms Walsh suggested that possible program uses be determined before final design of the amphitheater be done She felt that programming would clearly dictate the design Ms Walsh also informed Council that because of safety concerns the park opening would be better in early summer and did not feel the park would be ready for a winter opening 2. CDBG No Discussion 3. Communications Because of the brevity of the agenda, Mayor Dorfman had invited Councilmembers to bring up issues of concern to them that they would like to see addressed in the future • Councilmember Jacobs wanted changes in the EDA by-laws to make administrative processes less cumbersome Ms Larsen said that staff was already considering several changes and would be bring a draft of by-law revisions to a future study session '1 Councilmember Jacobs also said that he felt that Council packets contained more detail than was necessary Some Councilmembers agreed but others felt that they needed the more detailed attachment to fully understand the issues to be considered Staff asked if attachments could be placed in the packets as an addendum rather than in the body of the text to make it easier for photocopying Council agreed that that would be a good idea and easier for them to manage in their materials as well Mayor Dorfman asked that future staff presentations be geared toward the public rather than the Council She felt that Council had the benefit of receiving materials in agenda packets prior to the meetings and wanted presentations to be easily understood by the public in attendance and watching at home Councilmember Sanger asked that the stop sign policy be revisited Mr Meyer said that responsibility for the program had shifted to a different staff member and a study was currently in process Councilmember Nelson asked if the charge for variance appeals was too much Discussion about cost of permits and whether surveys were needed for all variance appeals ensued Staff agreed to look into the matter Councilmember Sanger asked that we consider a ban on fertilizers containing phospherous and what kinds of fertilizers were being used by our own city crews Mayor Dorfman felt that education about responsible use was needed in the community Councilmember Nelson asked that staff consider adopting a Fire Escrow Ordinance Mayor Dorfman asked that staff research whether permits were really needed for tents in the City. Councilmember Sanger asked what recognition efforts had been done for the tree crews who worked so diligently during the summer storm clean up Councilmember Sanger also asked that staff look into installation of a fiber optic system city- wide Councilmember Sanger also asked that minutes of Council and various boards and commissions be presented to Council in a more timely manner Staff agreed to look into the issue. She also asked that staff develop a system for informing Council about the status of service requests Mayor Dorfman asked that the Council consider revisiting the Council salary issue in the near future with changes to be made following the 1999 elections Mr Meyer discussed reimbursable expenses and invited Council to consider how they wish to handle expenses for travel, business meetings, etc. 1 Mr Meyer also asked Council if they were in agreement with the kinds of items being placed on the consent agenda Councilmembers all agreed that they would like the current practice of _ placing items of a routine or administrative nature on consent They also indicated that they were in agreement with the format of some study session items presented in a written report Councilmembers expressed concern that many staff members have to wait a very long time during meetings for their items to come up on the agenda and suggested that we consider using i i conference calls or pagers to relieve the staff Meeting adjourned at 9 15 p m )4/C1)------- • oCYA Cit Clerk Mayor i