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HomeMy WebLinkAbout1993/07/06 - ADMIN - Minutes - City Council - Regular 4a MINUTES CITY COUNCIL MEETING ST. LOUIS PARK, MINNESOTA July 6, 1993 1 . Call to order Mayor Hanks called the meeting to order at 7 :30 p.m. 2 . Presentations None. 3 . Roll call The following Councilmembers were present at roll call : Jeff Jacobs, George Haun, Keith Meland, Larry Mitchell, Gail Dorfman and Lyle Hanks . Also present were the City Manager (Mr. Meyer) , City Attorneys (Ms. Pace and Mr. Tietz) , Director of Community Development (Mr. Hagen) , Director of Public Works (Mr. Grube) and Administrative Assistant (Mr. Larson) . 4 . Approval of minutes It was moved by Councilmember Dorfman, seconded by Councilmember Haun, to approve the minutes of the June 21, 1993 meeting. The motion passed 4-0-2 (Councilmembers Jacobs and Mitchell abstained) . It was moved by Councilmember Jacobs, seconded by Councilmember Dorfman, to approve the minutes of the June 29, 1993 study session. The motion passed 5-0-1 (Councilmember Meland abstained) . 5 . Approval of agenda It was moved by Councilmember Jacobs, seconded by Councilmember Haun, to approve the consent agenda for July 6, 1993 . The motion passed 6-0 . It was moved by Councilmember Meland, seconded by Councilmember Jacobs, to approve the agenda for July 7, 1993 with the following correction: Item 8b. Change the action to set second reading for August 16, 1993 or to return for approval earlier if funding is secured. The motion passed 6-0 . 76 City Council meeting minutes July 6, 1993 PUBLIC HEARINGS III 6a. Project 89-22 Reconstruction of north/south Resolution 93-83 frontage roads of Hwy. 7 from Hwy. 100 to France Ave. There being no one wishing to speak, the Mayor closed the hearing with the right of Council to thereafter reopen and continue it at a future date. Councilmember Dorfman asked what the follow-up would be to the neighborhood meeting re start of construction, length of time for construction, etc. Mr. Grube replied abutting property owners would be advised two weeks in advance of the commencement of a project and the anticipated time for completion. The engineer on the project also meets in the field with individual property owners to identify specific problems/concerns at each property. Assessment hearings are generally held the year following the project . It was moved by Councilmember Meland, seconded by Councilmember Mitchell, to adopt Resolution 93-83 entitled "Resolution ordering improvement project No. 89-22, approving plans and specifications and authorizing receipt of bids for reconstruction of the north and south frontage roads of County Road 25 (Hwy. 7) east of T.H. III 100 to France Ave. " The motion passed 6-0 . 6b. Proiect 93-02 Reconstruction of Boone Ave. from Resolution 93-84 Minnetonka Blvd. to Aquila Lane There being no one wishing to speak, the Mayor closed the hearing with the right of Council to thereafter reopen and continue it to a future date. It was moved by Councilmember Meland, seconded by Councilmember Mitchell, to adopt Resolution 93-84 entitled "Resolution ordering improvement project 93-02, approving plans and specifications and authorizing receipt of bids for reconstruction of Boone Ave. from Minnetonka Blvd. to Aquila Lane. The motion passed 6-0 . 6c. Project 93-03 Reconstruction of Forest Lane from Resolution 93-85 Forest Road to dead end There being no one wishing to speak, the Mayor closed the hearing with the right of Council to thereafter reopen and continue it at a future date. III 77 City Council meeting minutes July 7, 1993 111 It was moved by Councilmember Meland, seconded by Councilmember Haun, to adopt Resolution 93-85 entitled "Resolution ordering improvement project No. 93-03 , aapproving plans and specifications and authorizing receipt of bids for reconstruction of Forest Lane North of Forest Road. " The motion passed 6-0 . 6d. Project 93-04 Reconstruction of W. 14th from Resolution 93-86 Colorado east to dead end There being no one wishing to speak, the Mayor closed the hearing with the right of Council to thereafter reopen and continue it at a future date. It was moved by Councilmember Mitchell, seconded by Councilmember Jacobs, to adopt Resolution 93-86 entitled "Resolution ordering improvement project No. 93-04, approving plans and specifications and authorizing receipt of bids for reconstruction of W. 14th St. east of Colorado Ave. " The motion passed 6-0 . PETITIONS, REQUESTS, COMMUNICATIONS 7a. Metered ramp lights Request to send letter to MnDOT objecting to metered lights on ramp to southbound Hwy. 100 west of Excelsior Blvd. Mayor Hanks explained Council had discussed this item and also there was concern about how this would affect traffic patterns once the Park Nicollet project is completed. Councilmember Haun felt it appropriate to set up a meeting with MnDOT, Councilmembers and staff to discuss the position MnDOT has taken on the overall maintenance and upkeep of the State right- of-ways which he felt was in deplorable condition. He said it was difficult to adhere to the City's weed ordinance based on what is being done by State agencies, and he would like this discussed in conjunction with the signalization of the ramps. Councilmember Jacobs concurred and was most concerned about the Park Nicollet development . It was moved by Councilmember Haun, seconded by Councilmember Jacobs, to set up such a meeting at the earliest convenience . The motion passed 6-0 . 78 City Council meeting minutes July 6, 1993 RESOLUTIONS AND ORDINANCES 8a. Minnesota Housing Finance program Resolution 93-87 It was moved by Councilmember Meland, seconded by Councilmember Mitchell, to adopt Resolution 93-87 entitled "Resolution authorizing application for Phase VII Minnesota Housing Finance Agency deferred loan program funds October 1, 1993 through July 31, 1995 . " Councilmember Dorfman asked if an application needed to be submitted everytime there was a new cycle and was it more or less automatic that the City would be approved. Mr. Grube replied yes on both counts . Councilmember Dorfman asked how people checked on eligibility requirements. Mr. Grube said that was handled by the Inspections Dept . at City Hall . He said the City works closely with Hennepin County in administration of this funding. The motion passed 6-0 . 8b. Vacation of W. 39th St. It was moved by Councilmember Meland, seconded by Council- member Dorfman, to set second reading for August 16, 1993 or to an earlier meeting if funding for the project is in place. The motion passed 6-0 . 8c . Meetings on Jewish holidays Resolution 93-88 It was moved by Councilmember Mitchell, seconded by Councilmember Haun, to adopt Resolution 93-88 entitled "Resolution establishing City policy re Council meetings on Jewish holidays . " The motion passed 6-0 . 8d. Restructuring bond sale Resolution 93-89 It was moved by Councilmember Meland, seconded by Councilmember Jacobs, to adopt Resolution 93-89 entitled "Resolution accepting an offer for the negotiated sale of $1, 315, 000 general obligation improvement refunding bonds of 1993 and providing for their issuance. " The motion passed 6-0 . 79 City Council meeting minutes July 6, 1993 111 8e. Park Nicollet/HealthSvstem MN bond refunding Resolution 93-90 It was moved by Councilmember Meland, seconded by Councilmember Jacobs, to adopt Resolution 93-90 entitled "Resolution relating to projects under the Municipal Industrial Development Act, calling a public hearing and authorizing an agreement as to indemnity and payment of expenses in connection therewith. " The motion passed 6-0 . 8f. Traffic signal upgrade Excelsior Blvd. /Monterey Ave. Resolution 93-91 It was moved by Councilmember Haun, seconded by Councilmember Jacobs, to adopt Resolution 93-91 entitled "Resolution supporting the installation of a left turn arrow on the traffic signal system serving the southbound approach of Monterey Ave. to Excelsior Blvd. " The motion passed 6-0 . Councilmember Dorfman asked that a copy of the resolution be distributed to the Excel and Minikanda Vista neighborhoods . REPORTS FROM OFFICERS, BOARDS, COMMITTEES 9a. Deer management Proposal for creation of task force It was moved by Councilmember Jacobs, seconded by Councilmember Mitchell, to direct staff to create a task force for study of deer management . Mayor Hanks asked how people will be sought for the task force. Mr. Meyer said a number of residents had indicated an interest in serving on such a task force. He said staff is aware that a well- balanced group is desirable, not everyone fully pro or con. It was the consensus Council should not be appointing task force members . Councilmember Jacobs did not want to see the task force direct its efforts towards other bothersome creatures such as racoons, squirrels, etc. He hope this one would concentrate its efforts on deer. The motion passed 6-0 . 9b. Wayside House Request for rehab funds 80 City Council meeting minutes July 6, 1993 It was moved by Councilmember Jacobs, seconded by Councilmember Mitchell, to authorize a contribution of up to $1500 per unit or III a total of $31, 500 for rehab and support its request for Home Funds. Councilmember Dorfman asked for clarification of a part of staff 's report relating to negotiating a reduction from the $31, 500 level if Section 8 subsidies are utilized. Mr. Hagen stated that if relocation costs are reduced further through the use of Section 8 subsidies, it would be staff 's intention unless otherwise directed by Council to negotiate a reduction from the agreed-upon level of participation commensurate with subsidies provided such subsidies reduce the cost of the project. In answer to a question, he said this had been discussed with representatives of Wayside House. The motion passed 6-0 . 9c . Twin Lakes management It was moved by Councilmember Meland, seconded by Councilmember Mitchell, to direct staff to solicit assistance of Twin Lakes and Lake Forest neighborhoods for organization of a Twin Lakes Management Plan proposal. III The motion passed 6-0 . 9d. Bassett Creek Watershed agreement Resolution 93-92 It was moved by Councilmember Meland, seconded by Councilmember Jacobs, to adopt Resolution 93-92 entitled "Resolution approving an amended joint powers agreement for the Bassett Creek Watershed Management Commission. " In answer to a question from Councilmember Dorfman relative to the inclusion of "groundwater, " Mr. Grube said this was an element to be included in the agreement although it appears reasonable to assume the Commission will limits its attention to near-surface groundwater as it affects Bassett Creek. The motion passed 6-0 . Councilmember Meland asked if the County had approved the legislative plan that gave those powers to the Board of Soil and Water Conservation. Mr. Grube said the County had not yet voted on it . III Councilmember Meland noted that the original legislation was 81 • City Council meeting minutes July 6, 1993 111 opposed by the Bassett Creek Watershed District some 3-4 years ago because they had completed a groundwater plan at that point . 9e . Planning Commission minutes June 16 By consent, minutes ordered filed. UNFINISHED BIISINESS 10a. Boards and commissions It was moved by Council- member Jacobs, seconded by Councilmember Haun, to accept Lorene Lehmann' s resignation from the Board of Zoning Appeals and that a thank you letter be sent to her. It was moved by Councilmember Jacobs, seconded by Councilmember Mitchell, to appoint Bridget Gothberg to the Fire Civil Service Commission. The motion passed 6-0 . NEW BUSINESS 11a. Raffle MN Land Surveyors Foundation at Sheraton Park Place It was moved by Councilmember Meland, seconded by Councilmember Haun, to approve and waive the 30-day waiting period. The motion passed 6-0 . llb. Pizza Hut Addition of Officer Brian Cole It was moved by Councilmember Meland, seconded by Councilmember Mitchell, to approve. The motion passed 6-0 . llc . Park Center Blvd. Bid tab: Reconstruction from W. 36th Resolution 93-93 to west entrance of Byerly' s/Target It was moved by Councilmember Jacobs, seconded by Councilmember Haun, to adopt Resolution 93-93 entitled "Resolution accepting bid and authorizing execution of a contract for improvement project 90-23 : Reconstruction of Park Center Blvd. from W. 36th St . to the west entrance to Byerly' s/Target Stores . " There was some concern expressed about when the project would be completed. Councilmember Jacobs asked if a set completion date would be added to the contract with a penalty for non-completion. Mr. Grube said there was an established completion date in the contract, the Fall of 1993 , and provides for liquidated damages 82 City Council meeting minutes July 6, -1993 for the contractor for failure to meet. He said the City had never participated in an incentive for early completion. III The motion passed 6-0 . lld. Bid tabulation Water/sewer utility control panel Resolution 93-94 It was moved by Councilmember Meland, seconded by Councilmember Jacobs, to adopt Resolution 93-94 entitled "Resolution accepting bid and authorizing execution of a contract for improvement project 92-12 : Scada Control System. " The motion passed 6-0 . lle. Change order No. 5 Adolf son & Peterson, police Resolution 93-95 station It was moved by Councilmember Meland, seconded by Councilmember Jacobs, to adopt Resolution 93-95 entitled "Resolution pertaining to change order No. 5 for Project No. MB-90-11, Contract No. 2071. " The motion passed 6-0 . llf . Change order No. 6 Dispatch center Resolution 93-96III It was moved by Councilmember Meland, seconded by Councilmember Mitchell, to adopt Resolution 93-96 entitled "Resolution pertaining to change order No. 6 for Project No. MP-90-11, Contract No. 2071. " The motion passed 6-0 . 11g. Change order No. 1 Standby generator Resolution 93-97 It was moved by Councilmember Meland, seconded by Councilmember Jacobs, to adopt Resolution 93-97 entitled "Resolution pertaining to Change Order No. 1 for Contract No. 2091 . " The motion passed 6-0 . llh. Finance Director Appointment of Kathleen McBride Mr. Meyer gave a brief update on Kathleen "Mac" McBride ' s background and that she would be available to start with the City on July 26 . It was moved by Councilmember Meland, seconded by Councilmember Jacobs, to approve the City Manager' s appointment of KathleenIII 83 McBride as the City's Finance Director. 111 The motion passed 6-0 . MISCELLANEOUS 12a. Damage claims None 12b. Communications from the Mayor - None 12c. Communications from the City Manager - None CLAIMS, APPROPRIATIONS, CONTRACT PAYMENTS., 13a. Verified claims By consent, approve the claims prepared by the Director of Finance dated July 6, 1993 in the amount of $749, 523 .27 for vendor claims and $26, 057 . 85 for payroll claims and authorize distribution of checks in the appropriate amounts . 13b. Contract payments Resolutions 93-98, 93-99 1. Final : Mark J. Traut Wells, Well No. 10 reconditioning. Amount : $13 , 832 . 50 2 . Final : Structural Specialties, Police station. Amount : $1, 325 . 00 By consent, adopt Resolutions 93-98 and 93-99 approving final payments . 3 . Partial : Adolf son & Peterson, Police station. Amount : $217, 058 . 85 4 . Partial : Wickenhauser Excavating, Bass Lake channel dredging. Amount: $11, 701 . 63 5 . Partial : Asphalt Corp. , grading, bituminous paving, curb/ gutter, subsurface drainage system. Amount : $61, 137 . 00 6 . Partial : Watson-Forsberg: Standby generator. Amount : $61, 137 . 00 By consent, approve partial payments and authorize payment 14 . Adjournment The meeting adjourned at 8 :30 p.m. / 4/1. ',ecording Secretary Mays. 84