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HomeMy WebLinkAbout1993/06/07 - ADMIN - Minutes - City Council - Regular MINUTES CITY COUNCIL MEETING ST. LOUIS PARR, MINNESOTA June 7, 1993 1 . Call to order Mayor Hanks called the meeting to order at 7 :40 p.m. 2 . Presentations None . 3 . Roll call The following Council members were present at roll call : Jeff Jacobs, George Haun, Allen Friedman, Keith Meland, Larry Mitchell, Gail Dorfman and Lyle Hanks. Also present were the City Manager (Mr. Meyer) , City Attorney (Mr. Sheehy) , Director of Public Works (Mr. Grube) , Director of Community Development (Mr. Hagen) and Police Chief (Mr. Mitchell) . 4 . Approval of minutes It was moved by Councilmember Jacobs, seconded by Councilmember Dorfman, to approve the minutes of the May 17, 1993 meeting. The motion passed 6-0-1 (Councilmember Meland abstained) . 5 . Approval of agenda It was moved by Councilmember Jacobs, seconded by Councilmember Mitchell, to approve the consent agenda for June 7, 1993 . The motion passed 7-0 . It was moved by Councilmember Mitchell, seconded by Councilmember Jacobs, to approve the agenda for June 7, 1993 with the addition of item 11d. Resolution supporting renomination of Lyle Hanks to League of Minnesota Cities board of directors . The motion passed 7-0 . PUBLIC HEARINGS 6a. Fill in floodplain (Bateson) It was moved by Councilmember Mitchell, seconded by Councilmember Jacobs, to table. The motion passed 7-0 . 61 PETITIONS, REQUESTS, COMMUNICATIONS None. RESOLUTIONS AND ORDINANCES 8a. Community Outreach Officer grant Resolution 93-59 It was moved by Councilmember Mitchell, seconded by Councilmember Meland, to adopt Resolution 93-59 entitled "A resolution authorizing execution of a cooperative agreement with the Minnesota Department of Public Safety to fund a Community Outreach Officer" and select option 2 to explore funding options. The motion passed 7-0 . Councilmember Friedman noted Chief Mitchell ' s presence and requested that at some future date he could provide to the Council highlights of his recent trip to Israel . 8b. Vacation: 5305 Parkdale Ordinance 93-1919 It was moved by Councilmember Meland, seconded by Councilmember Jacobs, to adopt Ordinance 93-1919 entitled "An ordinance vacating utility and drainage easements in Maytag Addition. " The motion passed 7-0 . 111 8c. Permit fees and Planning activity fees Resolution 93-60 It was moved by Councilmember Jacobs, seconded by Councilmember Dorfman, to adopt Resolution 93-60 entitled "A resolution establishing fees for administrative activities related to planning and zoning. " The motion passed 7-0 . 8d. Restructuring bond sale Resolution 93-61 It was moved by Councilmember Meland, seconded by Councilmember Jacobs, to adopt Resolution 93-61 entitled "Resolution authorizing the solicitation of proposals for the negotiated sale of general obligation improvement refunding bonds of 1993 . " The motion passed 7-0 . REPORTS FROM OFFICERS, BOARDS, COMMITTEES 9a. City Engineer' s report Reconstruction of Boone Ave. Resolution 93-62 from Minnetonka to Aquila Lane 62 It was moved by Councilmember Meland, seconded by Councilmember Friedman, to adopt Resolution 93-62 entitled "Resolution accepting the City Engineer' s report, establishing Improvement Project 93-02, establishing an improvement hearing for Project 93-02 and authorizing staff to sponsor a neighborhood meeting for the reconstruction of Boone Ave. from Minnetonka Blvd. to Aquila Lane. " The motion passed 7-0 . 9b. City Engineer' s report Reconstruction of Forest Lane Resolution 93-63 north of Forest Road It was moved by Councilmember Friedman, seconded by Councilmember Dorfman, to adopt Resolution 93-63 entitled "Resolution accepting the City Engineer's report, establishing Improvement Project 93- 03 , establishing an improvement hearing for Project 93-03 and authorizing staff to sponsor a neighborhood meeting for the reconstruction of Forest Lane. " Councilmember Friedman asked about the assessment. Mr. Grube said four parcels would be assessed, one of the four being a City parcel. The assessment is $16/front foot in line with other assessments throughout the City. Mr. Grube was asked to ascertain prior to the assessment hearing if the corner lot had been assessed for the side street for which they are not to be assessed again. The motion passed 7-0 . 9c. City Engineer' s report Reconstruction of W. 14th Resolution 93-64 St . east of Colorado Ave. It was moved by Councilmember Mitchell, seconded by Councilmember Jacobs, to adopt Resolution 93-64 entitled "Resolution accepting the City Engineer's report, establishing Improvement Project 93- 04, establishing an improvement hearing for Project 93-04 and authorizing staff to sponsor a neighborhood meeting for the reconstruction of W. 14th St. east of Dakota Ave. " The motion passed 7-0 . 9d. City Engineer' s report Reconstruction of Cedar Resolution 93-65 Lake Rd. from Sumter Ave. to Virginia Beatrice Amidon, 8016 Cedar Lake Rd. , was concerned about the assessment to her property. Mr. Grube explained that this project would be using Municipal State Aid funds and there would be no assessment to residential property owners . 63 Robert Young, 1315 Westwood Hills Rd. , said he represented Public Safety First, a grass roots citizens groups actively involved in Cedar Lake Rd. issues particularly the need for a traffic signal at Cedar Lake Rd. and Texas. It was moved by Councilmember Mitchell, seconded by Councilmember Jacobs, to adopt Resolution 93-65 entitled "Resolution accepting the City Engineer' s report, establishing improvement Project 93- 12, ordering project 93-12, approving plans and specifications and authorizing receipt of bids for the reconstruction of Cedar Lake Rd. between Virginia Ave. and Sumter Ave. and prohibiting parking along both sides of Cedar Lake Rd. from Burd P1 . to Sumter Ave. " The motion passed 7-0 . Councilmember Mitchell said that previously this matter was to be addressed in 1994 and was moved up to consideration in 1993 due to a motion he made earlier this year to accelerate it. He felt it unfortunate the rest of the road would have to wait until 1995/1996 but other intersections and problems have to be dealt with in the interim. He felt the action tonight committed Cedar Lake Road to a two-lane road which has been his goal for a number of years. He felt the ultimate goal was safety for all . 9e. Proposed land purchase Adjacent to Cedar Manor School It was moved by Councilmember Haun, seconded by Councilmember Mitchell, to direct staff to negotiate a sale price for the land adjacent to Cedar Manor School and submit a recommendation to Council. Councilmember Haun felt this was a long-standing issue and the purchase of the land would be an enhancement to the City and the School District and will alleviate the problem of a shrinking park area and reduced playground facilities. Councilmember Mitchell concurred. The support of the School District was also acknowledged. The motion passed 7-0 . 9f . Planning Commission minutes 9g. Neighborhood Revitalization Commission minutes Items 9f, 9g ordered filed by consent. UNFINISHED BIISINESS 10a. Boards and commissions No business NEW BUSINESS 64 11a. Change in polling place Resolution 93-66 Ward 1, Precinct 5 It was moved by Councilmember Friedman, seconded by Councilmember Haun, to adopt Resolution 93-66 entitled "A resolution reconfirming St . Louis Park precinct boundaries and polling places as adopted July 20, 1992 with the following polling place change : Ward 1, Precinct 5; and repealing and replacing Resolution 92-105 . " The motion passed 7-0 . Council asked that a thank you letter be sent to Win Stephens for their years of accommodating elections. Councilmember Friedman noted that because of ADA requirements, Stephens Buick would not be able to accommodate handicap individuals for voting purposes. He also asked that all individuals formerly using Win Stephens to vote be notified of the new polling place. llb. Bid tab: 1993 street work supplies By consent, designate Richards Asphalt and Meridian Aggregate as the lowest responsible bidders and authorize execution of contracts for $32, 698 and $43 , 612, respectively. 11c. Bid tabulation: Police station Telephone system upgrade/ Resolution 93-67 optional voice mail Councilmember Dorfman asked if the bids could be split between two companies, thus realizing a savings. Mr. Larson said the bid documents were for a complete package, the alternate for voice mail and the bid could not be split . Councilmember Friedman noted that having more than one company in charge of installing the system leads to a problem. Councilmember Friedman would have liked to see advertisement for bids go nationwide. He was concerned this was a very narrow search. Mr. Meyer explained what was being looked at was an upgrade to ' the existing Northern Telecom switch system. To that end, Northern Telecom equipment needed to be used. Adding the Police station to the City Hall system would have resulted in overload. Thus, staff was only looking at vendors who could provide Northern Telecom equipment. Warren Podratz, telephone consultant, responded there are five NT vendors in the Twin Cities. U.S. West declined to bid, being a NT vendor, because of the competition they foresaw as well as the project simply being too small. He did not believe vendors from outside of the Twin Cities would have submitted bids knowing there would be travel involved and that they would have had to subcontract parts of the work locally. Also, competitive 65 maintenance service would not be available because of the distances they would have to travel . Councilmember Friedman recommended that in the future "Finance111 and Commerce" be used as a bidding publication for major projects. II major projects . Councilmember Haun asked if the voice mail would be available throughout the whole City system. Mr. Meyer said it would. He added that the base bid for the Police phone system would be charged to the Police budget, but the voice mail component, since City-wide, would be charged to the Municipal Building Fund. Councilmember Friedman said he would not want for citizens to call City Hall and keep getting voice mail messages . He hoped it would be used with discretion and that when people are available to answer phones, they do so. And if they are busy, they don't just put calls on voice mail. Mr. Meyer concurred. He would propose City policy that no deterioration in customer service would occur because of voice mail . He said he would explore a voice messaging number in City Hall so that if callers only wanted to leave a message they could do that . It was moved by Councilmember Meland, seconded by Councilmember Haun to adopt Resolution 93-67 entitled "Resolution accepting bid and authorizing execution of a contract for improvement/Contract No. 2092 : Telephone system upgrade and voice mail system. " The motion passed 7-0 . 11 . Renomination of Lyle Hanks to League of MN Cities board of directors Resolution 93-70 It was moved by Councilmember Haun, seconded by Councilmenber Friedman, to adopt Resolution 93-70 entitled "Resolution in support of the renomination of Lyle W. Hanks to League of Minnesota Cities Board of Directors . " The motion passed 7-0 . MISCELLANEOUS 12a. Damage claims Annette Cohen David Pulscher By consent, claims referred to City Clerk and City Manager. 12b. Communications from Mayor Mayor Hanks reminded Council of the June 14 study session 111- 66 League of MN Cities conference will be held in St . Cloud on June 8-10 . 12c. Communications from the City Manager None CLAIMS, APPROPRIATIONS, CONTRACT PAYMENTS 13a. Verified claims By consent, verified claims prepared by the Interim Finance Director dated June 14, 1993 were approved and checks authorized to be distributed in the following amounts : Vendor claims: $965, 623 . 75 and payroll claims $12, 770 . 87. 13b. Contract payments - Final 1. C. S. McCrossan - bridge/street reconstruction. Amount : $32, 503 . 91 2 . C. S. McCrossan - paving, curb/gutter, landscaping, street lighting and traffic signals. By consent, adopt Resolutions 93-68 and 93-69 approving the two final payments, respectively, and authorizing payment. Contract payment - Partial 3 . Structural Specialties - pedestrian bridge installation. Amount : $7, 235 .77 111 4 . Adolfson & Peterson - Police station. Amount : $313, 875.58 By consent, approve partial payments and authorize payment. 14 . Adjournment The meeting adjourned at 8 :25 p.m. // -J Ly , Hanks, Mayor snag) •�-cording Secretary 67