HomeMy WebLinkAbout2008/08/25 - ADMIN - Agenda Packets - City Council - Study SessionAGENDA
CITY COUNCIL STUDY SESSION
COUNCIL CHAMBERS
6:30 P.M.
AUGUST 25, 2008
Councilmember Loran Paprocki Absent
Discussion Items
1. 6:30 p.m. Future Study Session Agenda Planning
2. 6:35 p.m. West End Development/Karasotas Theatres Lounge Concept
3. 7:05 p.m. Hoigaard Village Adagio Senior Housing Proposal
4. 7:35 p.m. 2009 Preliminary Budget
5. 8:35 p.m. Communications (Verbal)
Written Reports
6. July Monthly Financial Report
7. Telecommunications Advisory Commission Mid-Year Update
8. Human Rights Commission Mid-Year Update
9. Police Advisory Commission Mid-Year Update
10. Amendments to St. Louis Park Home Rule Charter
11. Solid Waste Program Update
12. Update on Energy Audit of City Facilities
8:45 p.m. Adjourn
Auxiliary aids for individuals with disabilities are available upon request. To make arrangements, please call
the Administration Department at 952/924-2525 (TDD 952/924-2518) at least 96 hours in advance of meeting.
Meeting Date: August 25, 2008
Agenda Item #: 1
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Future Study Session Agenda Planning – September 8, 2008.
RECOMMENDED ACTION:
Council and the City Manager to set the agenda for the study session planned for Monday,
September 8, 2008.
POLICY CONSIDERATION:
Does the Council agree with the agenda as proposed?
BACKGROUND:
At each study session, approximately five minutes are set aside to discuss the next study session
agenda. For this purpose, attached please find the tentative agenda and proposed discussion items
for the regularly scheduled study session on September 8, 2008.
FINANCIAL OR BUDGET CONSIDERATION:
None.
VISION CONSIDERATION:
None.
Attachment: Future Study Session Agenda Planning for September 8, 2008
Prepared by: Marcia Honold, Management Assistant
Approved by: Tom Harmening, City Manager
Meeting of August 25, 2008 (Item No. 1) Page 2
Subject: Future Study Session Agenda Planning
Future Study Session Agenda Planning
Tentative Discussion Items
Study Session, Monday, September 8, 2008 (Council Chambers)
1. Future Study Session Agenda Planning – Administrative Services (5 minutes)
2. Communication Towers – Community Development (45 minutes)
Staff will discuss possible amendments to the Zoning Ordinance regarding communication tower
height.
3. Dangerous Dog Ordinance – Police (45 minutes)
Staff is returning to Council with a revised dangerous dog ordinance that addresses issues raised by
Council at a previous study session. Does the draft ordinance meet Council’s approval? Should
Council direct staff to proceed with first and second reading of the dangerous dog ordinance?
4. Vision Strategic Directions Update – Evaluating and Investigating Additional North/South
Transportation Options for the Community – Public Works (30 minutes)
Staff will provide the Council with an update on the following Vision Strategic Direction: “St. Louis
Park is committed to being a connected and engaged community…evaluating and investigating
additional north/south transportation options for the community.”
5. Vision Strategic Directions Update – Preserving, Enhancing and Providing Good Stewardship to our
Parks – Park & Recreation (20 minutes)
Staff will provide the Council with an update on the following Vision Strategic Direction: “St. Louis
Park is committed to being a leader in environmental stewardship. We will increase environmental
consciousness and responsibilities in all areas of city business…preserving, enhancing and providing
good stewardship of our parks.”
6. Vision Strategic Directions Update – Exploring Creation of a Multi-Use Civic Center, Including
Indoor/Outdoor Use – Park & Recreation (30 minutes)
Staff will provide the Council with an update on the following Vision Strategic Direction: “St. Louis
Park is committed to being a connected and engaged community…exploring creation of a multi-use
civic center, including indoor/outdoor use.”
7. Real Estate Recycling Additional TIF Request – Community Development (30 minutes)
Staff and Developer will discuss their request for an application for additional Tax Increment
Financing (TIF) for the development of the Real Estate Recycling (RER) site. Does the Council wish
to provide additional TIF for this request?
8. Communications – Administrative Services (5 minutes)
Time for communications between staff and Council will be set aside on every study session for the
purposes of information sharing.
End of Meeting 10:00 p.m.
Meeting Date: August 25, 2008
Agenda Item #: 2
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
West End Development/Kerasotas Theatres Lounge Concept
RECOMMENDED ACTION:
The purpose of this discussion item is to allow representatives of Kerasotes Theaters to share their
theater concept with the Council. This includes discussion of the concept, the type of food sales
proposed as related to our liquor licensing codes, and potential legislation to allow consumption of
liquor within movie theaters.
POLICY CONSIDERATION:
The City Council is asked to provide direction on Kerasotes Theatres lounge concept for their movie
theaters at the West End project. Specifically, is the Council comfortable with Kerasotes pursuing
legislation that would allow liquor in movie theaters; and, would the Council be willing to consider
modifying our own on-sale liquor license rules, if needed, to allow Kerasotes to implement their
theater concept? No specific changes to St. Louis Park liquor license rules are proposed at this time,
but may be needed in the future.
BACKGROUND:
Concept:
Kerasotas proposes a third floor lounge in the West End Theater. Two of the 14 movie auditoriums
would be accessible on the third floor adjacent to the lounge. Only people age 21 and older would
be allowed in the lounge and third floor portion of the theaters. Food would consist of appetizers,
desserts and snack items that would be served cold or heated via a microwave on site. Wait staff
would serve the food and drinks.
Legislation:
Kerasotas is interested in pursuing state legislation to allow liquor in movie theaters. Currently state
law allows liquor to be served in “live” performance theaters, but not movie theaters. Kerasotas
representatives would like to discuss the concept of changing the statute with the City Council.
City Liquor Rules:
In addition to changes to state law to allow alcohol in movie theaters, Kerasotes would need to be in
compliance with the City’s ordinances. Currently, alcohol may only be served in hotels, clubs and
restaurants. In order for a liquor license to be issued for a restaurant, 50% of sales must be from
food. While Kerasotas believes that specific requirement can be met, food preparation would not be
completely done on site. It does not appear they would meet the precise definition of a restaurant in
our ordinance as they do not propose to have a kitchen where meals will be prepared on site. That
definition is the following:
Meeting of August 25, 2008 (Item No. 2) Page 2
Subject: West End Development – Kerasotas Theater
Restaurant means an establishment, other than a hotel, where meals are regularly prepared on the
premises and served at tables to the general public, and which has a seating capacity for at least 30
guests at one time, and the principal part of the business is the preparation and serving of food.
If the City Council is interested in the Kerasotes Theater concept, a thorough analysis would need to
be completed to identify what changes to St. Louis Park ordinances would be required for the
project to move forward and what the implications those changes might mean to the City as a whole.
For now the focus is on the needed changes to state law and whether the Council is comfortable with
Kerasotes pursuing that change.
Attached is a letter from Kerasotes explaining their concept and their intent to pursue legislative
changes to allow alcoholic beverages to be served in theaters. Representatives from Kerasotes will be
at the study session to explain their plans further and answer any questions.
FINANCIAL OR BUDGET CONSIDERATION:
Not Applicable.
VISION CONSIDERATION:
St. Louis Park is committed to being a connected and engaged community by increasing use of new
and existing gathering places and ensuring accessibility throughout the community.
Attachments: Letter from Kerasotas
Drawings of theater and lounge concept
Prepared by: Meg J. McMonigal, Planning and Zoning Supervisor
Kevin Locke, Community Development Director
Approved by: Tom Harmening, City Manager
Meeting of August 25, 2008 (Item No. 2)
Subject: West End Development - Kerasotas Theatres Page 3
Meeting of August 25, 2008 (Item No. 2)
Subject: West End Development - Kerasotas Theatres Page 4
Meeting of August 25, 2008 (Item No. 2)
Subject: West End Development - Kerasotas Theatres Page 5
Meeting of August 25, 2008 (Item No. 2)
Subject: West End Development - Kerasotas Theatres Page 6
Meeting of August 25, 2008 (Item No. 2)
Subject: West End Development - Kerasotas Theatres Page 7
Meeting of August 25, 2008 (Item No. 2)
Subject: West End Development - Kerasotas Theatres Page 8
Meeting of August 25, 2008 (Item No. 2)
Subject: West End Development - Kerasotas Theatres Page 9
Meeting of August 25, 2008 (Item No. 2)
Subject: West End Development - Kerasotas Theatres Page 10
Meeting of August 25, 2008 (Item No. 2)
Subject: West End Development - Kerasotas Theatres Page 11
Meeting Date: August 25, 2008
Agenda Item #: 3
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Hoigaard Village Adagio Senior Housing Proposal.
RECOMMENDED ACTION:
Mr. Frank Dunbar wishes to discuss Union Land II’s request to convert the second proposed
condominium building in its Hoigaard Village project (“The Adagio”) to an age-restricted (55 &
better) rental building. Mr. Dunbar will be in attendance at Monday’s study session to explain his
firm’s proposal and answer any questions that may arise.
POLICY CONSIDERATION:
Does the EDA wish to consider Union Land II’s request to convert “The Adagio” condominium
building to an active senior rental building within the Hoigaard Village redevelopment?
BACKGROUND:
On February 21, 2006, a Redevelopment Contract with Union Land II LLC (the Redeveloper) was
approved in which it committed to acquire 6 parcels (generally at the northwest corner of 36th
Street and Highway 100), consisting of a combined 9.6 acres, remove the existing structures,
remediate the contaminated soils, and prepare the area for redevelopment. In their place, the
Redeveloper agreed to construct a two-phase, four-stage, mixed use redevelopment called “Hoigaard
Village”.
Phase I was to include two stages and was to be constructed along the north side of 36th Street
between Xenwood and Webster Avenues. Stage 1 entails a five story, vertical mixed use building
(“Harmony Vista”) that faces 36th Street. The building has approximately 25,000 square feet of
commercial space on the ground floor and a total of 74 condominium units on the upper four floors.
Stage 2, to be built directly behind the mixed use building on the same block but along the south
side of 35th Street, was to include a 58 unit condominium building (“The Adagio”) with below
ground parking.
Phase II also includes two stages. Stage 3, built along the north side of 35th Street between
Xenwood and Webster Avenues, was to include 22 rowhouses (“Medley Row”) with below ground
parking. Stage 4, includes a 220-unit, luxury apartment building called “The Camerata”.
Also incorporated into Phase II is a regional stormwater pond that will serve the northern portion of
the Elmwood neighborhood.
Upon completion, Hoigaard Village was to consist of 374 housing units (132 condominium units,
22 townhouse units, and 220 apartment units) and 25,000 square feet of commercial space.
Meeting of August 25, 2008 (Item No. 3) Page 2
Subject: Hoigaard Village Adagio Senior Housing Proposal
To facilitate the project the EDA agreed to provide up to $5 million in Tax Increment Financing to
reimburse the Redeveloper for certain “Public Redevelopment Costs” incurred in connection with the
redevelopment of the site.
On July 10, 2006, a First Amendment to the Redevelopment Contract with Union Land II LLC
was approved which made five clarifications to the original Contract.
On March 5, 2007, a Second Amendment was approved which revised the commencement dates for
three of the project’s four stages. However, due to a more aggressive construction schedule, the final
completion date for the entire project was moved forward four months from December 31, 2008 to
August 30, 2008.
On April 28, 2008, a Third Amendment was approved which revised the completion dates for three
of the project’s four stages, allowed the Redeveloper to lease the Harmony Vista condo units for
approximately two years, required the Redeveloper to maintain certain public improvements within
the project, and provided the Redeveloper with an additional $200,000 in tax increment financing
to partially offset greater than anticipated environmental remediation costs.
To date, the Harmony Vista condominium building has been completed and the commercial space
within the building is currently being planned by prospective tenants. The commercial space is
expected to be fully occupied by next spring. In addition, the “The Camerata” apartment building is
nearly completed and the Redeveloper is pleased with the current level of leasing activity.
Proposal
Given the downturn in the condominium market, Union Land II has requested that the EDA
consider the conversion of “The Adagio” (the second proposed condominium building in its
Hoigaard Village project) to an age-restricted (55 & better) rental building. The design and
footprint of the proposed building would remain the same as the previously approved condominium
however there would be one additional floor (for a total of five stories). The quality of the proposed
building and the units would also be comparable to the condominium. Over half the building’s
units would consist of one bedroom plus den, approximately 20% of the units would include one
bedroom, and another 20% would consist of two bedrooms. Due to the greater number of smaller
sized units and the additional floor there would be a total of approximately 98 units in the senior
building versus 58 units in the condominium building.
Leasing within the proposed building would be restricted to individuals 55 years and older. The
majority of tenants would likely be 68 to 75 years old; many of whom would likely be single women.
The proposed building would be targeted to active seniors as no health care facilities would be
provided however it would feature congregate dining.
Meeting of August 25, 2008 (Item No. 3) Page 3
Subject: Hoigaard Village Adagio Senior Housing Proposal
Union Land II would develop the project and upon completion, would potentially sell the building
to Volunteers of America, one of the nation’s largest, nonprofit, faith-based organizations. Despite
the organization’s nonprofit status the development would remain taxable. One of Union Land II’s
affiliates, Great Lakes Management, would be retained to manage the property. This is the same
property management firm retained for The Camerata.
Union Land II acknowledges that tenants would lease rather than own their units but that the
building’s target market, older adults, would remain much the same as the condominium. The
Redeveloper had originally planned to market The Adagio to an older demographic group given the
building’s more traditional architecture, design and amenities. The Redeveloper also maintains that
the market for senior rental in St. Louis Park is strong enough to allow it to break ground on the
project by next spring or as soon as it obtained all the necessary approvals and permits. The
timetable for breaking ground on the condominium building is indefinite given current market
conditions. Furthermore since the new building would be larger and completed earlier, it could
generate the tax increment necessary to retire the corresponding TIF Note a little sooner (exactly
how fast has yet to be determined). Lastly, the Redeveloper maintains that it would reduce some of
the uncertainty for future buyers of the Harmony Vista and the proposed townhomes if The Adagio
was already built. Future buyers of these homes would have a better feel for their prospective
neighborhood and wouldn’t be bothered/inconvenienced by the building’s construction.
Planning Requirement
The proposed 98-unit senior building would bring the total number of housing units within the
Hoigaard Village project to 414. An Environmental Assessment Worksheet (EAW) is required on
housing developments greater than 375 units. Since the proposed total number of housing units in
the Hoigaard Village redevelopment would exceed the previously approved 374 units, Union Land
II would be required to complete an EAW; a two-to-three month process.
Preliminary Overview
One of the things appealing about the original Hoigaard Village project plan was that it met much
of the transit oriented development criteria envisioned in the Elmwood Area Land Use, Transit, &
Transportation Study. Housing in the area was envisioned for working age adults who would likely
take advantage of the nearby light rail station. While active seniors would certainly work and avail
themselves of the nearby light rail service it is presumed they would do so less often. Exactly how
much less is undetermined. On the other hand, traffic associated with senior buildings would be less
than typical apartment buildings. Additionally, a senior building would not contribute as
significantly to neighborhood traffic during typical commuting periods.
Next Steps
Staff would like feedback on the Redeveloper’s request. If the EDA wishes to consider the proposed
conversion of The Adagio to senior housing, staff will work with the Redeveloper on the preparation
of the required EAW and a Fourth Amendment to the Redevelopment Contract.
Meeting of August 25, 2008 (Item No. 3) Page 4
Subject: Hoigaard Village Adagio Senior Housing Proposal
FINANCIAL OR BUDGET CONSIDERATION:
The proposed conversion of The Adagio from market condominium to senior rental would create
greater tax base (due to the greater number of units) and allow construction to commence sooner
which would, in turn, generate tax increment that would allow the TIF Note to be retired sooner.
VISION CONSIDERATION:
Not applicable
Attachments: Site and building plans for The Adagio
Prepared by: Greg Hunt, Economic Development Coordinator
Reviewed by: Kevin Locke, Community Development Director
Approved by: Tom Harmening, EDA Executive Director and City Manager
03.28.2007Saint Louis Park, MN 07.24.2008
Adagio Senior Housing
THE ADAGIO
Hoigaard Village
HOIGAARD VILLAGE
MEDLEY ROW CAMERATA
Meeting of August 25, 2008 (Item No. 3)
Subject: Hoigaard Village Adagio Senior Housing Page 5
03.28.2007Saint Louis Park, MN 07.24.2008
Adagio Senior Housing Perspective
2
Meeting of August 25, 2008 (Item No. 3)
Subject: Hoigaard Village Adagio Senior Housing Page 6
03.28.2007Saint Louis Park, MN 07.24.2008
Adagio Senior Housing Main Level Plan
Meeting of August 25, 2008 (Item No. 3)
Subject: Hoigaard Village Adagio Senior Housing Page 7
03.28.2007
Saint Louis Park, MN 07.24.2008
Adagio Senior Housing Upper Level Plan
4
Meeting of August 25, 2008 (Item No. 3)
Subject: Hoigaard Village Adagio Senior Housing Page 8
03.28.2007Saint Louis Park, MN 07.24.2008
Adagio Senior Housing Garage Level Plan
Meeting of August 25, 2008 (Item No. 3)
Subject: Hoigaard Village Adagio Senior Housing Page 9
Meeting Date: August 25, 2008
Agenda Item #: 4
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other: Special Meeting
TITLE:
2009 Preliminary Budget.
RECOMMENDED ACTION:
No formal action required. Rather, Staff is looking for Council feedback and direction on the
2009 Preliminary Budget and Levy.
POLICY CONSIDERATION:
How does the City Council wish to proceed in regard to the 2009 Preliminary Budget and related
preliminary General Property Tax and HRA levies to be considered at the September 2, 2008
meeting?
BACKGROUND:
This report is designed to provide summary information regarding estimated revenues and
expenditures in the General Fund and the Park and Recreation Fund. These funds are the
primary concern in analyzing the City’s budget because they represent most of the property tax
levy. Discussion on the other non-tax supported budgets will occur later this fall.
This report also provides information outlining significant budget changes by department and
perceived one time changes by department from Fiscal Year 2008 to 2009. Finally, staff is
working on an analysis intended to illustrate the approximate City tax impact to homeowners at
several different valuations based on the levy amount noted in this report. We plan on providing
this information to the Council Monday night
Levy Limits
One goal in preparation of the 2009 budget is to understand and meet the requirements of levy
limits that have been reinstated by the legislature. The limits are in place for three years based
on the omnibus tax bill passed at the end of the 2008 session. The limit is 3.9% with several
mitigating features (special levies). Cities have been given general guidance that they will be
able to levy for public safety (police and fire) salary and benefit costs that exceed 3.9% outside
of the levy limit. In addition, cities were informed that they will also receive a small increase
above the 3.9% for growth in commercial/industrial property due to new construction and for the
percentage increase in new households.
The difficulty that the City of St. Louis Park and other cities face is the unclear interpretation of
the statute. These provisions were passed during an all night session without the benefit of input
from anyone who actually has to implement the language. Staff is working closely with
Department of Revenue and League of Minnesota Cities staff on how to interpret the regulations
and their effect on our levy limit for Fiscal Year 2009. The latest update is that by September
30th cities must file an additional document with the Department of Revenue detailing any
special levies. This date is after the Certification of Preliminary Levy which is due September
15th. The Department of Revenue will then review the special levy form and approve the form
Meeting of August 25, 2008 (Item No. 4) Page 2
Subject: Preliminary 2009 Budget
with any changes by December 10th, which is after the Truth in Taxation Public Hearing and
only five days before Staff was intending to present the 2009 Budget for adoption to Council.
Therefore, to prepare the 2009 Preliminary Budget and to be able to adopt the Preliminary 2009
Levy on September 2, 2008, Staff needed to compile figures based on information available at
this time. Based on this information, an estimate is that the City will have an allowable increase
in the City’s tax levy of $1,292,743 or 6.27% (see attached worksheet). Please remember, this
calculation is preliminary and staff does not expect to have a final maximum levy amount until
early December when the Department of Revenue is required to verify our levy limit numbers.
Below is a table detailing the proposed Preliminary 2009 Levy compared to the Final 2008 Levy
certified to Hennepin County:
Adopted Proposed Total Levy
2008 2009 Increase %
General Fund $14,107,179 $15,243,964 8.06%
Park & Recreation $3,750,197 $3,896,455 3.90%
Total:$17,857,376 $19,140,419 7.18%
Park Improvement $1,010,000 $1,010,000 0.00%
Pavement Management $415,000 $415,000 0.00%
Debt Service $1,337,300 $1,347,000 0.73%
Total:$2,762,300 $2,772,000 0.35%
Total Property Tax Levy $20,619,676 $21,912,419 6.27%
HRA Levy for 2009
Another change that the State Legislature approved during the 2008 session was an increase to
the maximum allowed percentage for the HRA Levy. This percentage has been adjusted upward
from .0144% to .0185%. Based on this adjustment, Staff has calculated the maximum
Preliminary HRA Levy for 2009 to be $1,046,366. This is a $249,518 increase from 2008 HRA
Levy of $796,848. Without the legislative adjustment the City’s maximum HRA Levy would
have been $814,469 or an increase of $17,621 from 2008. As a reminder, the HRA Levy
proceeds are being set aside to assist in paying for infrastructure improvements in redeveloping
areas. An example of a possible use of these dollars relate to the City’s share of the grade
separated crossing at Hwy 7 and Wooddale.
Budget Process for 2009
Directors have worked with Staff to put together budget recommendations for 2009. Programs,
customer service, revenues and fees were reviewed while compiling the requests. Staff were
instructed to keep Vision alive and supported when budgeting.
Below is a high level overview of what Staff is proposing in the 2009 budget request. In
addition, documents outlining one-time expenditures from 2008 to 2009 and a summary of
significant changes by Department are attached for your review.
Existing Programs
Departmental budgets for the General and Park and Recreation Funds have increased
approximately $1.5 million dollars out of an approximate $30.2 million budget. Since the City is
largely a service delivery operation, a significant portion of our increase is directly related to
salaries and benefits. For 2009, our general wage increase has been set through contract
Meeting of August 25, 2008 (Item No. 4) Page 3
Subject: Preliminary 2009 Budget
settlements at 3%. Other notable cost increases are directly related to energy prices. We have
budgeted for significant increases in fuel, lubricants, natural gas, electricity, and blacktop costs
since these are tied closely with oil prices. We will continue to review and revise these estimates
later in the year.
We have also put a lump sum in the contingency area of $220,000 as an increase in the City’s
contribution for employee benefits (this calculates to $70/per person per month). That number
will be refined when we receive quotes on our health insurance coverage for 2009. More
discussion will need to take place on this.
New Programs/Initiatives
The requested budget has a total of $337,700 in new programs, initiatives or one time costs that
have been proposed by department directors. This is $32,000 less than the New Program
Request sheets from the August 4th meeting. The only change was IR reduced costs by $32,000
for the internet connection. Below are examples of changes proposed for 2009. A more
comprehensive list is attached (Please note that some of these expenditures have revenue
offsets):
• IR - $13,000 for our internet connection that has been transferred out of the wireless fund
(to continue wireless service in city buildings) and $5,000 for annual software
maintenance for an on-line employment application system to be installed for HR.
• Facilities Maintenance – an increase of $40,000 for storage space rental for Wi-Fi
equipment and to replace the STEP/Soomek space that will be vacated by year end/early
next year and $10,000 for an HVAC analysis for City Hall.
• Police - $10,000 in overtime for clerical staff, $3,120 for the Police Cadet program,
$3,680 for a fingerprinting link to the state, $5,700 for security equipment at the West
End development.
• Fire - $20,000 for training, equipment and implementation of a Citizen’s Emergency
Response Team and $10,000 for an antenna study related to Fire pager coverage.
• Inspections - $32,000 for a half-time permit technician to cover the needs of a rental
townhouse and condominium inspection program.
• PW Engineering - $106,000 for an additional project engineer position.
• PW Operations - $2,000 to cover the operating cost of a new signal at Louisiana Avenue
& Oxford Street.
• Organized Recreation - $60,000 for a Park-ticipation bus service during the summer to
transport youth around town and $10,000 for a city-wide open house.
• Environment - $7,200 as the second year cost of a three year project to locate and map
significant trees in the city.
Other Items of Interest
• Financial Management Plan – Earlier this year staff and Council reviewed the City’s
Long Range Financial Plan and related spreadsheets. This plan noted the need for the
City to begin allocating in 2009 a certain portion of the levy (approximately $260,000) to
insure that the various funds of the City maintain a solvent and sustainable fund balance.
An example of one of these funds is the Technology Replacement Fund. The 2009
Proposed Budget and Levy do not include any tax levy allocations supporting these funds
as outlined in the Financial Management Plan. It is also important to note that with the
exception of $50,000 related to the use of the Police and Fire Pension Fund for dispatch
Meeting of August 25, 2008 (Item No. 4) Page 4
Subject: Preliminary 2009 Budget
expenses, no further unwinding of the budget “plugs implemented during the 2003/04
budget period are included in the proposed budget and levy.
• School District – In the August 4th report to the Council, the proposed budget information
presented did not show the City relieving the school district of any costs per the request
they made to us in May. Staff hopes to discuss these specific requests later this year with
the Council. However, in light of the levy limit guidelines for police and fire expenses,
and to provide maximum flexibility to the Council, Staff has removed from the budget
$88,000 of expected revenue from the district for the police liaison positions for 2009
(their share per our agreement) and replace it as part of the tax levy. Since this position is
outside levy limits, the City can levy over the limit for this added expense. This approach
will allow the Council flexibility later this year to decide the best course of action e.g.
whether it wishes to provide this additional assistance to the district. The levy
referendum in November would seem to have a bearing on that.
FINANCIAL OR BUDGET CONSIDERATION
Based on all the information presented, the City of St. Louis Park has a projected gap of
$251,634, with expenditures exceeding revenues. This takes into consideration the revenue we
can generate within our levy limit and other estimated revenue as compared to proposed
expenditures.
Therefore, the question to discuss with the Council is their comfort level to certify a 2009
Preliminary Tax Levy at the maximum amount allowed by our levy limit, which at this time is
estimated to be 6.27% increase. This figure can always be reduced before the final certification
date in December, but cannot be increased after the Preliminary Levy Certification in September.
As the budgeting cycle moves forward, Staff has been instructed to review how business is
conducted to look for possible ways to achieve efficiencies, enhance revenues and possibly
reduce or eliminate non-value adding services to the community.
VISION CONSIDERATION:
Some of the new programs are a direct result of implementing Vision actions.
Attachments: General and Park and Recreation Revenues and Expenditures
2009 Budget – One-Time Expenditure worksheet
2009 Budget Changes by Department
2009 Preliminary Tax Levy Limit Calculation
Prepared by: Brian A. Swanson, Assistant Finance Director
Approved by: Tom Harmening, City Manager
City of St. Louis Park
General Fund and Park & Rec
2007 2008 2009 2009 2009
Actual Adopted Requested New Programs Total % change
AVAILABLE RESOURCES
General Fund Revenues:
General Property Taxes 12,332,531$ 14,107,179$ 14,107,179$ 1,136,785$ 15,243,964$ 8.1%
Licenses and Permits 2,940,137 2,712,715 2,754,500 32,000 2,786,500 2.7%
Intergovernmental 2,283,249 1,709,365 1,644,214 1,644,214 -3.8%
Charges for Services 1,044,320 1,084,975 1,095,900 106,000 1,201,900 10.8%
Fines, Forfeits, and Penalties 277,005 311,000 312,000 312,000 0.3%
Investment Earnings 526,346 325,000 350,000 350,000 7.7%
Miscellaneous Revenue 145,282 102,000 102,000 102,000 0.0%
Transfers In 2,659,532 2,555,694 2,628,910 2,628,910 2.9%
Total General Fund Revenues 22,208,402$ 22,907,928$ 22,994,703$ 1,274,785$ 24,269,488$ 5.9%
Appropriations 21,254,682$ 22,907,928$ 24,012,459$ 260,500$ 24,272,959$ 6.0%
Net Revenue Over (Under)
Appropriations 953,720$ -$ (1,017,756)$ 1,014,285$ (3,471)$
Park & Recreation Revenues:
General Property Taxes 3,541,220$ 3,750,197$ 3,750,197$ 146,258$ 3,896,455$ 3.9%
Licenses and Permits 6,300 - - - 0.0%
Intergovernmental 55,841 56,402 55,702 55,702 -1.2%
Charges for Services 1,304,166 1,058,170 1,136,598 5,000 1,141,598 7.9%
Fines, Forfeits, and Penalties - - - - 0.0%
Investment Earnings - 1,600 - - -100.0%
Miscellaneous Revenue 1,105,099 834,161 893,000 25,000 918,000 10.1%
Transfers In 198,791 75,000 - - -100.0%
Total Park & Recreation Revenues 6,211,417$ 5,775,530$ 5,835,497$ 176,258$ 6,011,755$ 4.1%
Appropriations 5,774,973$ 5,775,530$ 6,182,718$ 77,200$ 6,259,918$ 8.4%
Net Revenue Over (Under)
Appropriations 436,444$ -$ (347,221)$ 99,058$ (248,163)$
Total Budget Gap (251,634)$
Summary of Actual & Budgeted Revenues
Meeting of August 25, 2008 (Item No. 6)
Subject: 2009 Preliminary Budget Page 5
City of St. Louis Park
General Fund and Park & Rec
Department, Division 2007 2008 2009 2009 2009
and Activity Actual Adopted Requested New Programs Total % change
General Government:
Administration/Legislative 936,706$ 1,034,327$ 1,028,335$ -$ 1,028,335$ -0.6%
Communications & Marketing 192,117 287,782 303,725 - 303,725 5.5%
Community Outreach 111,755 83,983 86,055 - 86,055 2.5%
Human Resources 581,874 629,674 648,050 - 648,050 2.9%
Information Resources 1,545,110 1,460,839 1,479,470 18,000 1,497,470 2.5%
Finance 1,100,538 1,123,213 1,165,480 - 1,165,480 3.8%
Community Development 1,027,281 1,080,897 1,106,250 - 1,106,250 2.3%
Facilities Maintenance 1,135,194 1,187,926 1,209,442 50,000 1,259,442 6.0%
Total General Government 6,630,575 6,888,641 7,026,807 68,000 7,094,807 3.0%
Public Safety:
Police 6,291,045 6,927,117 7,271,402 22,500 7,293,902 5.3%
Fire Protection 2,762,736 3,029,118 3,122,773 30,000 3,152,773 4.1%
Inspectional Services 1,743,479 1,852,874 1,991,427 32,000 2,023,427 9.2%
Total Public Safety 10,797,260 11,809,109 12,385,602 84,500 12,470,102 5.6%
Public Works:
Public Works Administration 797,114 832,583 862,450 - 862,450 3.6%
Engineering 816,501 785,182 831,300 106,000 937,300 19.4%
Operations 2,213,232 2,412,413 2,506,300 2,000 2,508,300 4.0%
Total Public Works 3,826,847 4,030,178 4,200,050 108,000 4,308,050 6.9%
Park & Recreation:
Organized Recreation 1,241,759 1,250,699 1,300,610 70,000 1,370,610 9.6%
Recreation Center 1,314,548 1,358,383 1,453,667 - 1,453,667 7.0%
Park Maintenance 1,396,902 1,377,518 1,459,835 - 1,459,835 6.0%
Westwood 455,855 466,678 490,536 - 490,536 5.1%
Environment 531,172 288,982 299,293 7,200 306,493 6.1%
Vehicle Maintenance 834,737 1,033,270 1,178,777 - 1,178,777 14.1%
Total Park & Recreation 5,774,973 5,775,530 6,182,718 77,200 6,259,918 8.4%
Non-Departmental:
General Services/Contingency - 180,000 180,000 180,000 0.0%
City Contribution Increase Estimate - 220,000 220,000
Total Non-Departmental - 180,000 400,000 - 400,000 122.2%
Total General & Park Funds 27,029,655$ 28,683,458$ 30,195,177$ 337,700$ 30,532,877$ 6.4%
Total Increase in Expenditures 1,511,719$ 1,849,419$
Summary of Actual & Budgeted Expenditures By Department and Division
Meeting of August 25, 2008 (Item No. 6)
Subject: 2009 Preliminary Budget Page 6
CITY OF ST. LOUIS PARK
2009 BUDGET
ONE-TIME EXPENDITURES BY DEPARTMENT FROM 2008 TO 2009
Communications & Marketing
• $5,000 has been added for specialized legal services associated with the City’s
intellectual property rights (copyrights, trademarks, etc.).
Facilities Maintenance
• $40,000 has been added to the 2009 budget for new warehouse space needed for storage
as the STEP building will no longer be available (may be a 2 year need)
• $10,000 has been budgeted for an HVAC study.
Police
• A $10,000 increase in the clerical overtime budget has been added to handle increased
workloads and special projects.
• $3,680 has been budgeted for an equipment upgrade in the holding facility.
• $5,700 has been added for installing a two-door proximity access control system for the
Cop Shop located in the new West End Development.
Fire
• A study is planned in 2009 at a cost of $10,000 for moving the current paging antenna
from the Calhoun Towers roof to a new site.
• $20,000 has been budgeted in 2009 for establishing a 25-member CERT team to aid
during an emergency. This would cover the initial start-up costs, with approximately
$10,000 needed each year thereafter to maintain the program.
Inspections
• An additional $32,000 has been added for a temporary environmental housing inspector
needed through December 2009.
• There are several new expenditures budgeted that are associated with the West End
Development. These include: $4,000 of additional overtime, $10,000 for a satellite
construction office on-site, and $5,000 for engineering services for additional plan
review.
Public Works Operations
• $5,000 has been budgeted for contracting out MSA traffic counts which are required
every 4 years.
Recreation Center
• $24,000 is budgeted in 2009 for maintenance expenses, with $12,000 for compressor
maintenance and $12,000 for locker room painting at the Rec Center.
Meeting of August 25, 2008 (Item No. 6)
Subject: 2009 Preliminary Budget Page 7
• The carpet in the banquet room will also be replaced in 2009 at a projected cost of
$10,000. This will be paid for from the Capital Replacement Fund and will be paid back
over two years. The first $5,000 is budgeted in 2009 in the Rec Center budget.
Environment
• $7,200 has been budgeted for temporary salaries so that staff can inventory trees for the
GIS component of the Landlogic software as the 2nd year of a three year mapping project.
Vehicle Maintenance
• $8,400 of capital expenses has been budgeted for a light vehicle transmission power flush
system and 15,000 lb capacity jack stands.
Meeting of August 25, 2008 (Item No. 6)
Subject: 2009 Preliminary Budget Page 8
CITY OF ST. LOUIS PARK
2009 BUDGET
CHANGES BY DEPARTMENT
Administration
• Liquor license revenue is projected to increase by 22% or $37,500 due to five new licenses
that are expected in 2009 from the West End Development.
• Overall expenditures are decreasing in Administration mainly due to the large reduction in
election costs from 2008 to 2009. This decrease more than offsets the salary adjustments
and other minor increases elsewhere in this budget.
Communications & Marketing
• $5,000 has been added for specialized legal services associated with the City’s intellectual
property rights (copyrights, trademarks, etc.).
• $2,000 has been added to the training budget for leadership management training.
• A 4% or $1,000 increase has been budgeted for postage.
• Printing & publishing costs are budgeted to decrease by $3,000 as printing services will be
consolidated for several types of publications.
Community Outreach
• The Community Outreach budget is increasing by only 2.5%, as $1,500 of expenses have
been removed from this budget and transferred to the Police Department budget.
• A small amount of funds have been added for the HRC film series.
Human Resources
• This budget is increasing by just 2.9% overall. There are small reductions expected for
medical pre-employment expenses and testing.
• Other than the standard salary adjustments, there is a small increase budgeted for expenses
relating to the University of Park program. Additional training revenue may be brought in
as well.
Information Resources
• $13,000 has been added to the IR budget for the XO contract annual support, which ends in
March 2009. This was previously paid for through the Wireless Fund. This expense allows
for wireless internet service to be provided in City facilities
• $5,000 to maintain the on-line application software for Human Resources has been added to
the IR budget in 2009. The software will be paid for through the Capital Replacement
Fund.
• There is a $16,000 savings in Personal Services relating to revaluing the Support Services
Representative position.
Meeting of August 25, 2008 (Item No. 6)
Subject: 2009 Preliminary Budget Page 9
Finance
The Finance Department budget includes both the Assessing and Accounting Divisions. The
Assessing Division budget is increasing by 6%, and the Accounting Division has a budgeted
increase of 2.4%, with an overall department increase of 3.8%.
Assessing:
• The main increase in Assessing is in the Personal Services category because there are two
newer staff members who have not reached the salary maximum.
• There are other minor increases to personal mileage reimbursement, seminars, and
subscriptions.
Accounting:
• Personal Services are increasing 4%, as there are two newer staff members who have not
reached the salary maximum.
• Budget savings include a $4,500 software maintenance agreement that has been
discontinued.
Community Development
• The only increase requested for 2009 is $2,000 under training for the National APA
conference.
• Personal services are increasing by only 2%. The part-time EDA Assistant position was
budgeted at three quarter time in 2008, however, this is actually a half time position
currently and will continue to be half time in 2009. This decrease in salary expense offsets
the other budgeted salary increases holding the overall increase to 2%.
Facilities Maintenance
• $40,000 has been added to the 2009 budget for new warehouse space needed for storage as
the STEP building will no longer be available.
• $10,000 has been budgeted for an HVAC study.
• The heating gas budget has been increased by $4,000 to reflect anticipated costs in 2009.
Police
• Personal Services are budgeted to increase 5.6% as several newer employees are eligible for
salary adjustments that are greater than the standard 3%.
• An increase in CSO/Cadet hours is proposed in the amount of $3,120 to handle required
battery rotation on the portable speed boards.
• A $10,000 increase in the clerical overtime budget has been added to handle increased
workloads and special projects.
• $3,680 has been budgeted for an equipment upgrade in the holding facility.
• Teens Alone funding is being increased by $2,000 in 2009.
• $5,700 has been added for installing a two-door proximity access control system for the Cop
Shop located in the new West End Development.
• A $10,000 budget reduction is proposed for fees charged by Hennepin County for housing
prisoners. Past history indicates that this is reasonable.
• As noted above under Community Outreach, $1,500 has been moved from the Community
Outreach budget to the Police budget.
Meeting of August 25, 2008 (Item No. 6)
Subject: 2009 Preliminary Budget Page 10
Police - Continued
• $3,500 for graffiti removal has been removed from the Police budget. This will now be
budgeted under the Inspections budget.
• Additional telephone expense of $1,600 has been added for the communications van.
• Both Police and Fire have had communication antenna equipment located on the roof of
Calhoun Towers Apartments for several years. The Police antenna equipment has been
removed from the Calhoun Towers building, but the Fire equipment still remains. The
lease payments for both the Police and Fire equipment were previously paid entirely from the
Police budget and come to approximately $2,500 per year. A transfer of funds in the
amount of $2,500 needs to be made from the Police budget to the Fire budget for 2009, as
Fire will now be responsible for paying the lease payments until the rest of the equipment
can be relocated.
Fire
• A study is planned in 2009 at the cost of $10,000 for moving the current paging antenna
from the Calhoun Towers roof to a new site.
• $20,000 has been budgeted in 2009 for establishing a 25-member CERT team to aid during
an emergency. This would cover the initial start-up costs, with approximately $10,000
needed each year thereafter to maintain the program.
• $4,100 has been added for the additional costs associated with the draw system for uniforms.
• $6,000 has been added for replacing radios and batteries in 2009.
• $5,000 has been put into the 2009 budget for non-capital equipment needs, such as saws.
• The revenue budget is lower in 2009 because a grant of $32,000 for turn-out gear was
budgeted in 2008.
Inspections
• A part-time permit tech has been added to the 2009 budget at the cost of $32,000 to
accommodate the additional work created by expanding the rental licensing and inspection
program to cover rental townhomes and condominiums. It is anticipated that this will be
offset by the additional license revenue that is generated.
• An additional $32,000 has been added for a temporary environmental housing inspector
needed through December 2009.
• There are several new expenditures budgeted that are associated with the West End
Development. These include: $4,000 of additional overtime, $10,000 for a satellite
construction office on-site, and $5,000 for engineering services for additional plan review.
• $1,500 has been budgeted for graffiti clean-up supplies for residents.
• $1,500 is included in 2009 for reimbursement of required licenses, registrations, and
certifications.
• Credit card transaction fees typically run about $18,000 per year. This has not been a
budgeted item in the past, but has been added to the 2009 budget.
Public Works Administration
• A $4,000 increase has been budgeted for overtime in 2009.
Meeting of August 25, 2008 (Item No. 6)
Subject: 2009 Preliminary Budget Page 11
Public Works Engineering
• A new position is proposed in 2009 for a Senior Project Manager at a cost of $106,000 for
salary and benefits. It is hoped that this position will be entirely allocated out to projects,
and will have no General Fund impact.
• Temporary salaries have been increased by $20,000 from 2008 to 2009 to more accurately
reflect anticipated expenses.
Public Works Operations
• An additional $25,000 is budgeted for asphalt due to a 20% price increase.
• An additional $12,000 is budgeted for salt due to a 12% price increase.
• A $10,000 increase is being budgeted for traffic signs. Anti-graffiti sheeting material is now
being purchased for signs, and this additional expense should be offset by reduced labor costs
for graffiti removal.
• A $20,000 increase is budgeted for electricity expense
• $5,000 has been budgeted for contracting out MSA traffic counts which are required every 4
years.
• An additional $25,000 has been budgeted for street light replacement per the 2009 CIP.
• Additional expenses of $2,000 will be incurred relating to a new light at Louisiana and
Oxford.
• Budget reductions include $5,000 for overtime and $5,000 for temporary salaries.
Organized Recreation
• A new program is proposed in 2009 to provide summer transportation for youth. Expenses
in the amount of $60,000 for contracting bus service, temporary salaries, advertising, etc.
would be partially offset by $30,000 of anticipated revenue. Bus passes would generate
$5,000 and the other $25,000 would come from donations and sponsorships.
• $10,000 has been budgeted for a community open house.
• Other program revenues and rent revenues for 2009 are budgeted to increase by
approximately $30,000 over the 2008 budgeted amounts.
Recreation Center
• Utility increases budgeted for 2009 include an additional $17,000 for electricity and
$31,000 for heating gas.
• $24,000 is budgeted in 2009 for maintenance expenses, with $12,000 for compressor
maintenance and $12,000 for painting at the Rec Center.
• The carpet in the banquet room will also be replaced in 2009 at a projected cost of $10,000.
This will be paid for from the Capital Replacement Fund and will be paid back over two
years. The first $5,000 is budgeted in 2009 in the Rec Center budget.
• Program revenues and rent revenues for 2009 are budgeted to increase by approximately
$65,000 over the 2008 budgeted amounts.
Meeting of August 25, 2008 (Item No. 6)
Subject: 2009 Preliminary Budget Page 12
Park Maintenance
• A $13,000 increase is budgeted for electricity and an $8,000 increase is budgeted for heating
gas in 2009.
• A $29,000 increase is budgeted for other contractual services to more accurately reflect past
history.
Westwood
• An additional $3,000 has been budgeted for food, vet care, and supplies for the program
hawk.
• $1,000 has been budgeted to purchase materials for Tree Trust projects.
• $2,800 of additional expenses are budgeted for increased fuel costs, including buses for
camps.
Environment
• $7,200 has been budgeted for temporary salaries so that staff can inventory trees for the GIS
component of the Landlogic software as the 2nd year of a three year mapping project.
Vehicle Maintenance
• The motor fuel budget needs to be increased by $110,000 from 2008 to 2009 to accurately
reflect anticipated costs.
• The cost of lubricants has also been increased by $7,000 due to the cost of crude oil.
• $3,500 has been added relating to an OSHA directive to maintain and clean oil sumps.
• $10,000 has been added to cover rising costs of external equipment repairs.
• $8,400 of capital expenses has been budgeted for a light vehicle transmission power flush
system and 15,000 lb capacity jack stands.
• A $2,300 increase in overtime has been budgeted for increased equipment maintenance
needs that will be necessary in the winter months.
Meeting of August 25, 2008 (Item No. 6)
Subject: 2009 Preliminary Budget Page 13
2008 Net Tax Capacity Levy:20,619,676$
Less: Special Levies:
Bonded Indebtedness (1,337,300)
PERA Increases after June 2001
Wages and Benefits for Police and Fire
Add: LGA -
LEVY AID BASE 19,282,376$
x 3.9%
LEVY AID BASE MULTIPLIED BY 2009 LEVY LIMIT OF 3.9%752,013$
2009 ESTIMATED ALLOWABLE LEVY INCREASE 752,013$
20,034,389$
Household Adjustment Factor X 1.014694
20,328,774$
New C/I Adjustment Factor X 1.001392
TOTAL 2009 ESTIMATED LEVY LIMIT 20,357,072$
ADD: DEBT SERVICE OUTSIDE LEVY LIMIT PLUS ADJUSTMENT:1,356,700$
ADD: FIRE AND POLICE WAGES AND BENEFITS OUTSIDE LEVY LIMIT:208,647
21,912,419$ 1.0627
Meeting of August 25, 2008 (Item No. 6)
Subject: 2009 Preliminary Budget Page 14
Meeting Date: August 25, 2008
Agenda Item #: 5
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Communications (verbal).
RECOMMENDED ACTION:
Not Applicable.
POLICY CONSIDERATION:
Not Applicable.
BACKGROUND:
At every Study Session, verbal communications will take place between staff and Council for the
purpose of information sharing.
FINANCIAL OR BUDGET CONSIDERATION:
Not Applicable.
VISION CONSIDERATION:
Not Applicable.
Attachments: None.
Prepared and Approved by: Tom Harmening, City Manager
Meeting Date: August 25, 2008
Agenda Item #: 6
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
July 2008 Monthly Financial Report.
RECOMMENDED ACTION:
No action required at this time. This is a written report for information sharing purposes.
POLICY CONSIDERATION:
None.
BACKGROUND:
This report is designed to provide summary information regarding the overall level of revenues and
expenditures in both the General Fund and the Park and Recreation Fund along with department
level reports. These funds are the primary concern in analyzing the City’s financial health because
they represent most of the discretionary use of tax levy dollars.
For the month of July, actual revenues (except for property taxes and state aids) and expenditures
should generally run about 58% of the annual budget. At this time the General Fund has non-tax
revenues of 62% and expenditures of 56%. The Park and Recreation Fund has non-tax revenues of
58% and expenditures of 64%. The first half tax settlement was received in July and has been
recorded. Significant variances from budget are highlighted below accompanied with a general
discussion for the variance.
General Fund
Expenditures:
• Administration, Finance, Community Development, Information Resources, and
Environment budgets appear high in the personal services area because salary allocations for
the first part of the year have not been made yet.
• Communications & Marketing looks high in the services & other charges area since several
large publication projects have been completed including the updated new resident guide.
Personal Services appear low for Communications & Marketing due to a salary allocation
that has not been made.
• Public Works – Operations has purchased most of the salt and sand needed for the year
along with their sign materials which has used a large portion of the supplies budget.
• The sales tax audit assessment was paid in July in the amount of $61,253.96. This expense is
reflected in Finance under Other Expense. As discussed in the June 9, 2008 report to
Council, this expense will be paid from General Fund reserves.
Meeting of August 25, 2008 (Item No. 6) Page 2
Subject: July 2008 Monthly Financial Report
Parks and Recreation
Revenues/Expenditures:
• Organized Recreation exceeds budget in Services & Other Charges as a result of the annual
payments to I.S.D. #283 for community education in the amount of $187,400.
• Recreation Center miscellaneous revenue is low because the majority of our ice arena rental
revenue comes in the second half of the year. Supplies appear high due to the normal
seasonal fluctuations for pool chemicals and concessions.
• Environment is high for Services & Other Charges due to the tree work done over the spring
and summer months.
• Vehicle Maintenance is exceeding budget as a result of several factors: First, petroleum
products (gas, diesel, and lubricants) are exceeding budget due to unprecedented prices. Staff
is closely monitoring this line item. Secondly, many parts have been purchased which will be
used in the upfitting process for new vehicles.
FINANCIAL OR BUDGET CONSIDERATION:
None required at this time.
VISION CONSIDERATION:
Not applicable.
Attachments: Monthly Financial Reports
Prepared by: Bruce DeJong, Finance Director
Approved by: Tom Harmening, City Manager
8/20/2008CITY OF ST LOUIS PARK 10:05:11R5509FIN1 LOGIS005
1Monthly Financial Report Page -By Co, Dept (pb), Object
2008
20087/31/2008 <==========================================>20072008
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
01000 GENERAL FUND
100 GENERAL
4000 REVENUES & EXPENSES
4001 REVENUES
4010 GENERAL PROPERTY TAXES 14,107,179.00- 7,134,840.22- 7,134,840.22- 6,972,338.78- 50.58 |13,170,348.00-6,299,461.30- 47.83
4300 INTERGOVERNMENTAL 45,205.00- 22,602.50- 22,602.50- 22,602.50- 50.00 |45,205.00-22,602.50- 50.00
4600 CHARGES FOR SERVICES 30.50-175.50-175.50 |175.63-
5100 SPECIAL ASSESSMENTS |1,195.07-
5200 MISCELLANEOUS 85,000.00-124.20- 84,875.80-.15 |85,000.00-49,679.51- 58.45
4001 REVENUES 14,237,384.00-7,157,473.22-7,157,742.42-7,079,641.58-50.27 |13,300,553.00-6,373,114.01-47.92
6001 EXPENDITURES
6350 SERVICES & OTHER CHARGES 52.50 52.50-|21.50
6001 EXPENDITURES 52.50 52.50-|21.50
8001 OTHER INCOME
8010 TRANSFERS IN 2,471,711.00-2,471,711.00-|2,571,039.00-1,548,654.38- 60.23
8065 SALE OF SALVAGE |10,063.00-
8100 INTEREST 325,000.00-86,604.42 411,604.42- 26.65- |292,599.00-61,270.93 20.94-
8200 MISC RECEIPTS |100.00-
8001 OTHER INCOME 2,796,711.00-86,604.42 2,883,315.42-3.10-|2,863,638.00-1,497,546.45-52.30
8501 OTHER EXPENSE
8580 MISC EXPENSE 180,000.00 180,000.00 |180,000.00 6,712.59 3.73
8501 OTHER EXPENSE 180,000.00 180,000.00 |180,000.00 6,712.59 3.73
4000 REVENUES & EXPENSES 16,854,095.00-7,157,473.22-7,071,085.50-9,783,009.50-41.95 |15,984,191.00-7,863,926.37-49.20
100 GENERAL 16,854,095.00-7,157,473.22-7,071,085.50-9,783,009.50-41.95 |15,984,191.00-7,863,926.37-49.20
Meeting of August 25, 2008 (Item No. 6)
Subject: July Financial Report Page 3
8/20/2008CITY OF ST LOUIS PARK 10:05:11R5509FIN1 LOGIS005
2Monthly Financial Report Page -By Co, Dept (pb), Object
2008
20087/31/2008 <==========================================>20072008
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
110 ADMINISTRATION
4000 REVENUES & EXPENSES
4001 REVENUES
4100 LICENSES & PERMITS 178,000.00-1,350.00- 177,820.82-179.18- 99.90 |174,000.00-174,149.96- 100.09
4270 FINES & FORFEITS 8,000.00-1,000.00- 4,000.00-4,000.00- 50.00 |3,000.00-
4300 INTERGOVERNMENTAL |14,500.00-
4600 CHARGES FOR SERVICES |60.00-
4001 REVENUES 186,000.00-2,350.00-181,820.82-4,179.18-97.75 |191,500.00-174,209.96-90.97
6001 EXPENDITURES
6002 PERSONAL SERVICES 511,250.00 61,102.23 356,112.15 155,137.85 69.66 |507,731.60 288,834.38 56.89
6210 SUPPLIES 4,350.00 887.15 2,818.87 1,531.13 64.80 |3,950.00 1,184.31 29.98
6350 SERVICES & OTHER CHARGES 518,727.00 25,630.51 226,726.42 292,000.58 43.71 |471,249.00 245,560.03 52.11
6001 EXPENDITURES 1,034,327.00 87,619.89 585,657.44 448,669.56 56.62 |982,930.60 535,578.72 54.49
8001 OTHER INCOME
8200 MISC REVENUE 30.00-30.00 |13.50-
8001 OTHER INCOME 30.00-30.00 |13.50-
8501 OTHER EXPENSE
8550 INTEREST/FINANCE CHARGES 8.25 8.25-|6.74
8590 BANK CHARGES/CREDIT CD FEES |.54
8501 OTHER EXPENSE 8.25 8.25-|7.28
4000 REVENUES & EXPENSES 848,327.00 85,269.89 403,814.87 444,512.13 47.60 |791,430.60 361,362.54 45.66
110 ADMINISTRATION 848,327.00 85,269.89 403,814.87 444,512.13 47.60 |791,430.60 361,362.54 45.66
Meeting of August 25, 2008 (Item No. 6)
Subject: July Financial Report Page 4
8/20/2008CITY OF ST LOUIS PARK 10:05:11R5509FIN1 LOGIS005
3Monthly Financial Report Page -By Co, Dept (pb), Object
2008
20087/31/2008 <==========================================>20072008
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
120 FINANCE
4000 REVENUES & EXPENSES
4001 REVENUES
4600 CHARGES FOR SERVICES 50,000.00-3,909.25- 23,455.50- 26,544.50- 46.91 |47,000.00-44,221.50- 94.09
5200 MISCELLANEOUS |50.00-
4001 REVENUES 50,000.00-3,909.25-23,455.50-26,544.50-46.91 |47,000.00-44,271.50-94.19
6001 EXPENDITURES
6002 PERSONAL SERVICES 951,407.00 98,719.81 646,575.70 304,831.30 67.96 |898,670.00 505,550.51 56.26
6210 SUPPLIES 4,000.00 112.24 2,336.17 1,663.83 58.40 |3,600.00 2,999.33 83.31
6350 SERVICES & OTHER CHARGES 167,356.00 12,070.35 74,287.04 93,068.96 44.39 |150,762.00 113,141.26 75.05
6001 EXPENDITURES 1,122,763.00 110,902.40 723,198.91 399,564.09 64.41 |1,053,032.00 621,691.10 59.04
8001 OTHER INCOME
8170 ADMINISTRATION FEES 5,050.00- 5,450.00-5,450.00 |6,000.00-2,250.00- 37.50
8200 MISC REVENUE 281.71-281.71 |4.80-
8001 OTHER INCOME 5,050.00-5,731.71-5,731.71 |6,000.00-2,254.80-37.58
8501 OTHER EXPENSE
8580 MISC EXPENSE 150.00 61,252.88 61,253.96 61,103.96- ********* |150.00 115.09 76.73
8590 BANK CHARGES/CREDIT CD FEES 300.00 2.96 297.04 .99 |300.00 12.81 4.27
8501 OTHER EXPENSE 450.00 61,252.88 61,256.92 60,806.92-*********|450.00 127.90 28.42
4000 REVENUES & EXPENSES 1,073,213.00 163,196.03 755,268.62 317,944.38 70.37 |1,000,482.00 575,292.70 57.50
120 FINANCE 1,073,213.00 163,196.03 755,268.62 317,944.38 70.37 |1,000,482.00 575,292.70 57.50
Meeting of August 25, 2008 (Item No. 6)
Subject: July Financial Report Page 5
8/20/2008CITY OF ST LOUIS PARK 10:05:11R5509FIN1 LOGIS005
4Monthly Financial Report Page -By Co, Dept (pb), Object
2008
20087/31/2008 <==========================================>20072008
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
130 HUMAN RESOURCES
4000 REVENUES & EXPENSES
4001 REVENUES
4600 CHARGES FOR SERVICES 9,000.00-3,142.00-5,858.00- 34.91 |9,000.00-12,018.00- 133.53
4001 REVENUES 9,000.00-3,142.00-5,858.00-34.91 |9,000.00-12,018.00-133.53
6001 EXPENDITURES
6002 PERSONAL SERVICES 459,624.00 41,034.34 271,417.63 188,206.37 59.05 |433,712.46 263,396.86 60.73
6210 SUPPLIES 2,000.00 47.72 633.23 1,366.77 31.66 |2,000.00 1,217.73 60.89
6350 SERVICES & OTHER CHARGES 168,050.00 1,751.95 80,757.34 87,292.66 48.06 |132,660.00 75,396.55 56.83
6001 EXPENDITURES 629,674.00 42,834.01 352,808.20 276,865.80 56.03 |568,372.46 340,011.14 59.82
8001 OTHER INCOME
8200 MISC REVENUE |117.50-
8001 OTHER INCOME |117.50-
8501 OTHER EXPENSE
4000 REVENUES & EXPENSES 620,674.00 42,834.01 349,666.20 271,007.80 56.34 |559,372.46 327,875.64 58.61
130 HUMAN RESOURCES 620,674.00 42,834.01 349,666.20 271,007.80 56.34 |559,372.46 327,875.64 58.61
Meeting of August 25, 2008 (Item No. 6)
Subject: July Financial Report Page 6
8/20/2008CITY OF ST LOUIS PARK 10:05:11R5509FIN1 LOGIS005
5Monthly Financial Report Page -By Co, Dept (pb), Object
2008
20087/31/2008 <==========================================>20072008
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
135 COMMUNITY DEVELOPMENT
4000 REVENUES & EXPENSES
4001 REVENUES
4100 LICENSES & PERMITS 12,000.00-1,115.00- 7,300.00-4,700.00- 60.83 |12,000.00-5,960.00- 49.67
4600 CHARGES FOR SERVICES 572,675.00- 45,372.36- 291,558.09- 281,116.91- 50.91 |553,028.63-262,751.16- 47.51
4001 REVENUES 584,675.00-46,487.36-298,858.09-285,816.91-51.12 |565,028.63-268,711.16-47.56
6001 EXPENDITURES
6002 PERSONAL SERVICES 1,019,147.00 122,858.73 812,217.36 206,929.64 79.70 |968,204.14 563,761.80 58.23
6210 SUPPLIES 3,000.00 33.90 406.05 2,593.95 13.54 |3,000.00 669.74 22.32
6300 NON-CAPITAL EQUIPMENT 1,000.00 1,000.00 |1,000.00
6350 SERVICES & OTHER CHARGES 57,750.00 531.12 7,622.61 50,127.39 13.20 |52,750.00 36,549.47 69.29
6001 EXPENDITURES 1,080,897.00 123,423.75 820,246.02 260,650.98 75.89 |1,024,954.14 600,981.01 58.63
8001 OTHER INCOME
8501 OTHER EXPENSE
4000 REVENUES & EXPENSES 496,222.00 76,936.39 521,387.93 25,165.93-105.07 |459,925.51 332,269.85 72.24
135 COMMUNITY DEVELOPMENT 496,222.00 76,936.39 521,387.93 25,165.93-105.07 |459,925.51 332,269.85 72.24
Meeting of August 25, 2008 (Item No. 6)
Subject: July Financial Report Page 7
8/20/2008CITY OF ST LOUIS PARK 10:05:11R5509FIN1 LOGIS005
6Monthly Financial Report Page -By Co, Dept (pb), Object
2008
20087/31/2008 <==========================================>20072008
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
140 FACILITIES MAINTENANCE
4000 REVENUES & EXPENSES
4001 REVENUES
4600 CHARGES FOR SERVICES 8,200.00-8,200.00-|8,200.00-
5200 MISCELLANEOUS 15,000.00-1,250.00- 10,000.00-5,000.00- 66.67 |16,400.00-10,466.68- 63.82
4001 REVENUES 23,200.00-1,250.00-10,000.00-13,200.00-43.10 |24,600.00-10,466.68-42.55
6001 EXPENDITURES
6002 PERSONAL SERVICES 510,784.00 44,757.54 294,247.42 216,536.58 57.61 |484,355.24 286,384.76 59.13
6210 SUPPLIES 109,500.00 9,315.91 46,052.24 63,447.76 42.06 |110,500.00 34,489.13 31.21
6300 NON-CAPITAL EQUIPMENT 31,000.00 2,137.99 3,230.10 27,769.90 10.42 |30,000.00 11,042.23 36.81
6350 SERVICES & OTHER CHARGES 536,642.00 22,078.63 254,333.68 282,308.32 47.39 |539,512.00 275,432.20 51.05
6001 EXPENDITURES 1,187,926.00 78,290.07 597,863.44 590,062.56 50.33 |1,164,367.24 607,348.32 52.16
8001 OTHER INCOME
8501 OTHER EXPENSE
4000 REVENUES & EXPENSES 1,164,726.00 77,040.07 587,863.44 576,862.56 50.47 |1,139,767.24 596,881.64 52.37
140 FACILITIES MAINTENANCE 1,164,726.00 77,040.07 587,863.44 576,862.56 50.47 |1,139,767.24 596,881.64 52.37
Meeting of August 25, 2008 (Item No. 6)
Subject: July Financial Report Page 8
8/20/2008CITY OF ST LOUIS PARK 10:05:11R5509FIN1 LOGIS005
7Monthly Financial Report Page -By Co, Dept (pb), Object
2008
20087/31/2008 <==========================================>20072008
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
145 INFORMATION RESOURCES
4000 REVENUES & EXPENSES
4001 REVENUES
6001 EXPENDITURES
6002 PERSONAL SERVICES 566,679.00 59,625.03 402,578.48 164,100.52 71.04 |613,992.71 348,828.13 56.81
6210 SUPPLIES 31,200.00 2,948.10 15,027.96 16,172.04 48.17 |29,400.00 15,321.67 52.11
6300 NON-CAPITAL EQUIPMENT 2,300.00 537.28 1,914.16 385.84 83.22 |300.00
6350 SERVICES & OTHER CHARGES 860,660.00 87,653.36 425,326.69 435,333.31 49.42 |846,483.00 505,872.78 59.76
6001 EXPENDITURES 1,460,839.00 150,763.77 844,847.29 615,991.71 57.83 |1,490,175.71 870,022.58 58.38
8001 OTHER INCOME
8501 OTHER EXPENSE
8590 BANK CHARGES/CREDIT CD FEES 34.57 34.57-|
8501 OTHER EXPENSE 34.57 34.57-|
4000 REVENUES & EXPENSES 1,460,839.00 150,763.77 844,881.86 615,957.14 57.84 |1,490,175.71 870,022.58 58.38
145 INFORMATION RESOURCES 1,460,839.00 150,763.77 844,881.86 615,957.14 57.84 |1,490,175.71 870,022.58 58.38
Meeting of August 25, 2008 (Item No. 6)
Subject: July Financial Report Page 9
8/20/2008CITY OF ST LOUIS PARK 10:05:11R5509FIN1 LOGIS005
8Monthly Financial Report Page -By Co, Dept (pb), Object
2008
20087/31/2008 <==========================================>20072008
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
150 COMMUNICATIONS & MARKETING
4000 REVENUES & EXPENSES
4001 REVENUES
6001 EXPENDITURES
6002 PERSONAL SERVICES 173,932.00 7,742.29 50,650.40 123,281.60 29.12 |99,061.47 39,639.06 40.01
6210 SUPPLIES |93.16
6300 NON-CAPITAL EQUIPMENT |797.00
6350 SERVICES & OTHER CHARGES 113,850.00 11,785.64 94,154.21 19,695.79 82.70 |119,690.00 76,027.58 63.52
6001 EXPENDITURES 287,782.00 19,527.93 144,804.61 142,977.39 50.32 |218,751.47 116,556.80 53.28
8001 OTHER INCOME
8501 OTHER EXPENSE
8590 BANK CHARGES/CREDIT CD FEES 15.03 15.03-|
8501 OTHER EXPENSE 15.03 15.03-|
4000 REVENUES & EXPENSES 287,782.00 19,527.93 144,819.64 142,962.36 50.32 |218,751.47 116,556.80 53.28
150 COMMUNICATIONS & MARKETING 287,782.00 19,527.93 144,819.64 142,962.36 50.32 |218,751.47 116,556.80 53.28
Meeting of August 25, 2008 (Item No. 6)
Subject: July Financial Report Page 10
8/20/2008CITY OF ST LOUIS PARK 10:05:11R5509FIN1 LOGIS005
9Monthly Financial Report Page -By Co, Dept (pb), Object
2008
20087/31/2008 <==========================================>20072008
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
160 POLICE
4000 REVENUES & EXPENSES
4001 REVENUES
4100 LICENSES & PERMITS 20.00-20.00 |
4270 FINES & FORFEITS 302,600.00- 26,129.13- 162,980.59- 139,619.41- 53.86 |306,600.00-139,698.00- 45.56
4300 INTERGOVERNMENTAL 882,160.00- 35,142.38- 310,132.00- 572,028.00- 35.16 |841,075.15-331,060.73- 39.36
4600 CHARGES FOR SERVICES 110,300.00-7,528.01- 41,929.48- 68,370.52- 38.01 |119,300.00-57,826.21- 48.47
4001 REVENUES 1,295,060.00-68,799.52-515,062.07-779,997.93-39.77 |1,266,975.15-528,584.94-41.72
6001 EXPENDITURES
6002 PERSONAL SERVICES 6,185,321.00 551,715.21 3,613,601.31 2,571,719.69 58.42 |5,965,980.09 3,338,721.96 55.96
6210 SUPPLIES 155,300.00 6,824.51 54,680.42 100,619.58 35.21 |142,700.00 55,432.03 38.85
6300 NON-CAPITAL EQUIPMENT 33,550.00 5,913.13 27,636.87 17.62 |27,350.00 12,097.40 44.23
6350 SERVICES & OTHER CHARGES 552,343.00 38,910.32 163,139.43 389,203.57 29.54 |540,073.00 228,841.70 42.37
6001 EXPENDITURES 6,926,514.00 597,450.04 3,837,334.29 3,089,179.71 55.40 |6,676,103.09 3,635,093.09 54.45
8001 OTHER INCOME
8070 OTHER RECOVERIES 2,000.00-163.34-1,836.66-8.17 |2,000.00-3,120.03- 156.00
8100 INTEREST |8,500.00-257.71- 3.03
8001 OTHER INCOME 2,000.00-163.34-1,836.66-8.17 |10,500.00-3,377.74-32.17
8501 OTHER EXPENSE
8580 MISC EXPENSE 500.00 500.00 |500.00 262.48 52.50
8590 BANK CHARGES/CREDIT CD FEES 100.00 12.68-112.68 12.68- |143.85
8501 OTHER EXPENSE 600.00 12.68-612.68 2.11-|500.00 406.33 81.27
4000 REVENUES & EXPENSES 5,630,054.00 528,650.52 3,322,096.20 2,307,957.80 59.01 |5,399,127.94 3,103,536.74 57.48
160 POLICE 5,630,054.00 528,650.52 3,322,096.20 2,307,957.80 59.01 |5,399,127.94 3,103,536.74 57.48
Meeting of August 25, 2008 (Item No. 6)
Subject: July Financial Report Page 11
8/20/2008CITY OF ST LOUIS PARK 10:05:11R5509FIN1 LOGIS005
10Monthly Financial Report Page -By Co, Dept (pb), Object
2008
20087/31/2008 <==========================================>20072008
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
161 COMMUNITY OUTREACH - POLICE
4000 REVENUES & EXPENSES
4001 REVENUES
6001 EXPENDITURES
6002 PERSONAL SERVICES 73,127.00 6,558.43 43,326.48 29,800.52 59.25 |71,292.35 40,258.89 56.47
6210 SUPPLIES 1,100.00 31.73 1,068.27 2.88 |1,100.00 208.94 18.99
6350 SERVICES & OTHER CHARGES 9,756.00 4,925.41 4,830.59 50.49 |44,005.00 41,125.68 93.46
6001 EXPENDITURES 83,983.00 6,558.43 48,283.62 35,699.38 57.49 |116,397.35 81,593.51 70.10
8001 OTHER INCOME
8010 TRANSFERS IN 83,983.00-83,983.00-|83,797.00-
8001 OTHER INCOME 83,983.00-83,983.00-|83,797.00-
8501 OTHER EXPENSE
4000 REVENUES & EXPENSES 6,558.43 48,283.62 48,283.62-|32,600.35 81,593.51 250.28
161 COMMUNITY OUTREACH - POLICE 6,558.43 48,283.62 48,283.62-|32,600.35 81,593.51 250.28
Meeting of August 25, 2008 (Item No. 6)
Subject: July Financial Report Page 12
8/20/2008CITY OF ST LOUIS PARK 10:05:11R5509FIN1 LOGIS005
11Monthly Financial Report Page -By Co, Dept (pb), Object
2008
20087/31/2008 <==========================================>20072008
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
165 FIRE PROTECTION
4000 REVENUES & EXPENSES
4001 REVENUES
4100 LICENSES & PERMITS 55,000.00-3,764.44- 24,968.53- 30,031.47- 45.40 |55,000.00-25,735.22- 46.79
4300 INTERGOVERNMENTAL 332,000.00-332,000.00-|298,024.00-40,821.40- 13.70
4600 CHARGES FOR SERVICES 4,000.00-1,822.50 4,992.50-992.50 124.81 |5,500.00-1,345.00- 24.45
4001 REVENUES 391,000.00-1,941.94-29,961.03-361,038.97-7.66 |358,524.00-67,901.62-18.94
6001 EXPENDITURES
6002 PERSONAL SERVICES 2,712,378.00 232,138.84 1,521,176.36 1,191,201.64 56.08 |2,494,897.00 1,472,807.44 59.03
6210 SUPPLIES 93,648.00 2,353.32 53,060.79 40,587.21 56.66 |60,398.00 14,389.61 23.82
6300 NON-CAPITAL EQUIPMENT |1,700.00
6350 SERVICES & OTHER CHARGES 223,092.00 6,927.73 46,278.21 176,813.79 20.74 |199,527.00 101,675.43 50.96
6001 EXPENDITURES 3,029,118.00 241,419.89 1,620,515.36 1,408,602.64 53.50 |2,756,522.00 1,588,872.48 57.64
8001 OTHER INCOME
8130 CONTRIBUTIONS/DONATIONS 100.00-100.00 |
8200 MISC REVENUE |18.00-
8001 OTHER INCOME 100.00-100.00 |18.00-
8501 OTHER EXPENSE
8550 INTEREST/FINANCE CHARGES |4.36
8590 BANK CHARGES/CREDIT CD FEES |11.95
8501 OTHER EXPENSE |16.31
4000 REVENUES & EXPENSES 2,638,118.00 239,477.95 1,590,454.33 1,047,663.67 60.29 |2,397,998.00 1,520,969.17 63.43
165 FIRE PROTECTION 2,638,118.00 239,477.95 1,590,454.33 1,047,663.67 60.29 |2,397,998.00 1,520,969.17 63.43
Meeting of August 25, 2008 (Item No. 6)
Subject: July Financial Report Page 13
8/20/2008CITY OF ST LOUIS PARK 10:05:11R5509FIN1 LOGIS005
12Monthly Financial Report Page -By Co, Dept (pb), Object
2008
20087/31/2008 <==========================================>20072008
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
170 INSPECTIONAL SERVICES
4000 REVENUES & EXPENSES
4001 REVENUES
4100 LICENSES & PERMITS 2,392,615.00- 597,582.12- 2,096,286.08- 296,328.92- 87.61 |2,347,200.00-1,492,944.47- 63.61
4300 INTERGOVERNMENTAL 445.65-445.65 |
4600 CHARGES FOR SERVICES 800.00-49.00-735.00-65.00- 91.88 |800.00-16,537.91 2,067.24-
4001 REVENUES 2,393,415.00-597,631.12-2,097,466.73-295,948.27-87.63 |2,348,000.00-1,476,406.56-62.88
6001 EXPENDITURES
6002 PERSONAL SERVICES 1,771,747.00 162,789.34 1,038,618.05 733,128.95 58.62 |1,703,179.00 951,033.67 55.84
6210 SUPPLIES 11,500.00 3,340.46 7,857.56 3,642.44 68.33 |12,500.00 5,145.00 41.16
6350 SERVICES & OTHER CHARGES 69,627.00 2,057.65 26,385.80 43,241.20 37.90 |77,627.00 39,362.02 50.71
6001 EXPENDITURES 1,852,874.00 168,187.45 1,072,861.41 780,012.59 57.90 |1,793,306.00 995,540.69 55.51
8001 OTHER INCOME
8200 MISC RECEIPTS 45.60-225.60-225.60 |40.00-
8001 OTHER INCOME 45.60-225.60-225.60 |40.00-
8501 OTHER EXPENSE
8590 BANK CHARGES/CREDIT CD FEES 117.68 117.68-|10,258.88
8501 OTHER EXPENSE 117.68 117.68-|10,258.88
4000 REVENUES & EXPENSES 540,541.00-429,489.27-1,024,713.24-484,172.24 189.57 |554,694.00-470,646.99-84.85
170 INSPECTIONAL SERVICES 540,541.00-429,489.27-1,024,713.24-484,172.24 189.57 |554,694.00-470,646.99-84.85
Meeting of August 25, 2008 (Item No. 6)
Subject: July Financial Report Page 14
8/20/2008CITY OF ST LOUIS PARK 10:05:11R5509FIN1 LOGIS005
13Monthly Financial Report Page -By Co, Dept (pb), Object
2008
20087/31/2008 <==========================================>20072008
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
175 PUBLIC WORKS - ADMINISTRATION
4000 REVENUES & EXPENSES
4001 REVENUES
4600 CHARGES FOR SERVICES |3,000.00-12,343.56- 411.45
4001 REVENUES |3,000.00-12,343.56-411.45
6001 EXPENDITURES
6002 PERSONAL SERVICES 793,133.00 70,639.91 446,532.22 346,600.78 56.30 |766,936.63 452,447.05 58.99
6210 SUPPLIES 4,500.00 205.87 1,261.48 3,238.52 28.03 |5,000.00 1,598.05 31.96
6300 NON-CAPITAL EQUIPMENT 1,500.00 1,500.00 |2,000.00
6350 SERVICES & OTHER CHARGES 33,450.00 6,331.30 18,234.68 15,215.32 54.51 |25,650.00 9,712.19 37.86
6001 EXPENDITURES 832,583.00 77,177.08 466,028.38 366,554.62 55.97 |799,586.63 463,757.29 58.00
8001 OTHER INCOME
8501 OTHER EXPENSE
4000 REVENUES & EXPENSES 832,583.00 77,177.08 466,028.38 366,554.62 55.97 |796,586.63 451,413.73 56.67
175 PUBLIC WORKS - ADMINISTRATION 832,583.00 77,177.08 466,028.38 366,554.62 55.97 |796,586.63 451,413.73 56.67
Meeting of August 25, 2008 (Item No. 6)
Subject: July Financial Report Page 15
8/20/2008CITY OF ST LOUIS PARK 10:05:11R5509FIN1 LOGIS005
14Monthly Financial Report Page -By Co, Dept (pb), Object
2008
20087/31/2008 <==========================================>20072008
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
176 PUBLIC WORKS - ENGINEERING
4000 REVENUES & EXPENSES
4001 REVENUES
4100 LICENSES & PERMITS 75,000.00-3,050.00- 57,900.00- 17,100.00- 77.20 |48,000.00-83,050.00- 173.02
4600 CHARGES FOR SERVICES 330,000.00-525.00-975.00- 329,025.00-.30 |300,000.00-133,786.93- 44.60
4001 REVENUES 405,000.00-3,575.00-58,875.00-346,125.00-14.54 |348,000.00-216,836.93-62.31
6001 EXPENDITURES
6002 PERSONAL SERVICES 690,511.00 67,538.94 413,859.35 276,651.65 59.94 |660,469.39 399,101.74 60.43
6210 SUPPLIES 7,000.00 3,283.87 3,716.13 46.91 |6,800.00 2,179.66 32.05
6300 NON-CAPITAL EQUIPMENT 2,000.00 2,000.00 |1,600.00
6350 SERVICES & OTHER CHARGES 85,671.00 481.80 16,589.18 69,081.82 19.36 |76,433.00 63,141.09 82.61
6001 EXPENDITURES 785,182.00 68,020.74 433,732.40 351,449.60 55.24 |745,302.39 464,422.49 62.31
8001 OTHER INCOME
8501 OTHER EXPENSE
8590 BANK CHARGES/CREDIT CD FEES 25.27 25.27-|
8501 OTHER EXPENSE 25.27 25.27-|
4000 REVENUES & EXPENSES 380,182.00 64,445.74 374,882.67 5,299.33 98.61 |397,302.39 247,585.56 62.32
176 PUBLIC WORKS - ENGINEERING 380,182.00 64,445.74 374,882.67 5,299.33 98.61 |397,302.39 247,585.56 62.32
Meeting of August 25, 2008 (Item No. 6)
Subject: July Financial Report Page 16
8/20/2008CITY OF ST LOUIS PARK 10:05:11R5509FIN1 LOGIS005
15Monthly Financial Report Page -By Co, Dept (pb), Object
2008
20087/31/2008 <==========================================>20072008
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
177 PUBLIC WORKS - OPERATIONS
4000 REVENUES & EXPENSES
4001 REVENUES
4100 LICENSES & PERMITS 100.00-30.00-70.00- 30.00 |300.00-60.00- 20.00
4270 FINES & FORFEITS 400.00-683.00-283.00 170.75 |460.00-
4300 INTERGOVERNMENTAL 450,000.00- 176,092.40- 440,862.40-9,137.60- 97.97 |430,000.00-401,890.50- 93.46
5200 MISCELLANEOUS |10,000.00-
4001 REVENUES 450,500.00-176,092.40-441,575.40-8,924.60-98.02 |440,300.00-402,410.50-91.39
6001 EXPENDITURES
6002 PERSONAL SERVICES 1,219,515.00 105,291.49 714,562.37 504,952.63 58.59 |1,189,579.99 688,811.35 57.90
6210 SUPPLIES 331,000.00 47,294.60 242,975.51 88,024.49 73.41 |305,500.00 192,730.12 63.09
6300 NON-CAPITAL EQUIPMENT 755.34 755.34 755.34-|
6350 SERVICES & OTHER CHARGES 861,898.00 19,226.89 245,060.55 616,837.45 28.43 |800,583.00 319,552.94 39.92
7800 CAPITAL OUTLAY 248.23 248.23-|
6001 EXPENDITURES 2,412,413.00 172,568.32 1,203,602.00 1,208,811.00 49.89 |2,295,662.99 1,201,094.41 52.32
8001 OTHER INCOME
8501 OTHER EXPENSE
4000 REVENUES & EXPENSES 1,961,913.00 3,524.08-762,026.60 1,199,886.40 38.84 |1,855,362.99 798,683.91 43.05
177 PUBLIC WORKS - OPERATIONS 1,961,913.00 3,524.08-762,026.60 1,199,886.40 38.84 |1,855,362.99 798,683.91 43.05
01000 GENERAL FUND 3.00-6,058,608.76-2,075,675.62 2,075,678.62-**********|1.71-1,049,471.01 **********
Meeting of August 25, 2008 (Item No. 6)
Subject: July Financial Report Page 17
8/20/2008CITY OF ST LOUIS PARK 10:05:11R5509FIN1 LOGIS005
16Monthly Financial Report Page -By Co, Dept (pb), Object
2008
20087/31/2008 <==========================================>20072008
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
02000 PARK AND RECREATION
200 ORGANIZED RECREATION
4000 REVENUES & EXPENSES
4001 REVENUES
4010 GENERAL PROPERTY TAXES 3,750,197.00-3,750,197.00-|3,540,854.00-
4300 INTERGOVERNMENTAL 44,702.00-44,702.00-|44,702.00-
4600 CHARGES FOR SERVICES 242,070.00-4,820.10- 152,476.60- 89,593.40- 62.99 |242,870.00-165,911.64- 68.31
5200 MISCELLANEOUS 19,600.00-2,666.72- 6,756.22- 12,843.78- 34.47 |19,600.00-14,984.16- 76.45
4001 REVENUES 4,056,569.00-7,486.82-159,232.82-3,897,336.18-3.93 |3,848,026.00-180,895.80-4.70
6001 EXPENDITURES
6002 PERSONAL SERVICES 711,222.00 73,466.68 446,084.65 265,137.35 62.72 |685,781.00 409,730.61 59.75
6210 SUPPLIES 66,892.00 6,686.56 28,426.33 38,465.67 42.50 |69,832.00 18,043.47 25.84
6350 SERVICES & OTHER CHARGES 472,585.00 38,128.46 352,511.50 120,073.50 74.59 |467,741.00 331,968.76 70.97
6001 EXPENDITURES 1,250,699.00 118,281.70 827,022.48 423,676.52 66.12 |1,223,354.00 759,742.84 62.10
8001 OTHER INCOME
8100 INTEREST 1,600.00-1,600.00-|8,000.00-
8130 CONTRIBUTIONS/DONATIONS 13,100.00-3,000.00- 10,100.00- 22.90 |18,600.00-3,405.00- 18.31
8001 OTHER INCOME 14,700.00-3,000.00-11,700.00-20.41 |26,600.00-3,405.00-12.80
8501 OTHER EXPENSE
8590 BANK CHARGES/CREDIT CD FEES 67.03 67.03-|
8501 OTHER EXPENSE 67.03 67.03-|
4000 REVENUES & EXPENSES 2,820,570.00-110,794.88 664,856.69 3,485,426.69-23.57-|2,651,272.00-575,442.04 21.70-
200 ORGANIZED RECREATION 2,820,570.00-110,794.88 664,856.69 3,485,426.69-23.57-|2,651,272.00-575,442.04 21.70-
Meeting of August 25, 2008 (Item No. 6)
Subject: July Financial Report Page 18
8/20/2008CITY OF ST LOUIS PARK 10:05:11R5509FIN1 LOGIS005
17Monthly Financial Report Page -By Co, Dept (pb), Object
2008
20087/31/2008 <==========================================>20072008
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
201 RECREATION CENTER
4000 REVENUES & EXPENSES
4001 REVENUES
4600 CHARGES FOR SERVICES 645,500.00- 121,396.15- 428,736.90- 216,763.10- 66.42 |642,500.00-492,993.77- 76.73
5200 MISCELLANEOUS 691,200.00- 114,139.54- 340,350.71- 350,849.29- 49.24 |678,200.00-350,793.35- 51.72
4001 REVENUES 1,336,700.00-235,535.69-769,087.61-567,612.39-57.54 |1,320,700.00-843,787.12-63.89
6001 EXPENDITURES
6002 PERSONAL SERVICES 765,999.00 90,733.56 448,217.86 317,781.14 58.51 |735,941.56 453,628.88 61.64
6210 SUPPLIES 167,100.00 33,642.09 124,204.44 42,895.56 74.33 |160,300.00 117,720.21 73.44
6300 NON-CAPITAL EQUIPMENT |4,832.97
6350 SERVICES & OTHER CHARGES 413,284.00 62,130.03 255,934.02 157,349.98 61.93 |411,358.00 226,673.18 55.10
7800 CAPITAL OUTLAY 12,000.00 12,000.00 |12,000.00
6001 EXPENDITURES 1,358,383.00 186,505.68 828,356.32 530,026.68 60.98 |1,319,599.56 802,855.24 60.84
8001 OTHER INCOME
8501 OTHER EXPENSE
8550 INTEREST/FINANCE CHARGES 2.28 2.28-|
8501 OTHER EXPENSE 2.28 2.28-|
4000 REVENUES & EXPENSES 21,683.00 49,030.01-59,270.99 37,587.99-273.35 |1,100.44-40,931.88-3,719.59
201 RECREATION CENTER 21,683.00 49,030.01-59,270.99 37,587.99-273.35 |1,100.44-40,931.88-3,719.59
Meeting of August 25, 2008 (Item No. 6)
Subject: July Financial Report Page 19
8/20/2008CITY OF ST LOUIS PARK 10:05:11R5509FIN1 LOGIS005
18Monthly Financial Report Page -By Co, Dept (pb), Object
2008
20087/31/2008 <==========================================>20072008
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
202 PARK MAINTENANCE
4000 REVENUES & EXPENSES
4001 REVENUES
4010 GENERAL PROPERTY TAXES 1,875,098.50- 1,875,098.50- 1,875,098.50 |1,770,427.92-
4100 LICENSES & PERMITS 600.00- 5,350.00-5,350.00 |5,275.00-
4300 INTERGOVERNMENTAL 22,351.00- 22,351.00 |22,351.00-
4600 CHARGES FOR SERVICES 8,700.00-1,298.50 9,998.50- 14.93- |8,700.00-1,303.35- 14.98
5100 SPECIAL ASSESSMENTS |27,569.35-
5200 MISCELLANEOUS 11,600.00-8,470.00- 25,436.14- 13,836.14 219.28 |10,600.00-20,908.80- 197.25
4001 REVENUES 20,300.00-1,884,168.50-1,926,937.14-1,906,637.14 9,492.30 |19,300.00-1,847,835.42-9,574.28
6001 EXPENDITURES
6002 PERSONAL SERVICES 961,356.00 94,752.22 598,399.99 362,956.01 62.25 |933,626.73 590,028.46 63.20
6210 SUPPLIES 88,700.00 14,178.22 53,758.20 34,941.80 60.61 |88,700.00 58,683.54 66.16
6300 NON-CAPITAL EQUIPMENT 4,000.00 1,982.01 2,017.99 49.55 |4,000.00 3,196.12 79.90
6350 SERVICES & OTHER CHARGES 316,462.00 20,995.69 142,390.35 174,071.65 44.99 |300,055.00 198,913.19 66.29
7800 CAPITAL OUTLAY 7,000.00 7,000.00 |7,000.00
6001 EXPENDITURES 1,377,518.00 129,926.13 796,530.55 580,987.45 57.82 |1,333,381.73 850,821.31 63.81
8001 OTHER INCOME
8200 MISC RECEIPTS 500.11 500.11 500.11-|
8001 OTHER INCOME 500.11 500.11 500.11-|
8501 OTHER EXPENSE
8580 MISC EXPENSE |1,316.50
8590 BANK CHARGES/CREDIT CD FEES 4.00 4.00-|9,186.12
8501 OTHER EXPENSE 4.00 4.00-|10,502.62
4000 REVENUES & EXPENSES 1,357,218.00 1,753,742.26-1,129,902.48-2,487,120.48 83.25-|1,314,081.73 986,511.49-75.07-
202 PARK MAINTENANCE 1,357,218.00 1,753,742.26-1,129,902.48-2,487,120.48 83.25-|1,314,081.73 986,511.49-75.07-
Meeting of August 25, 2008 (Item No. 6)
Subject: July Financial Report Page 20
8/20/2008CITY OF ST LOUIS PARK 10:05:11R5509FIN1 LOGIS005
19Monthly Financial Report Page -By Co, Dept (pb), Object
2008
20087/31/2008 <==========================================>20072008
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
203 WESTWOOD HILLS
4000 REVENUES & EXPENSES
4001 REVENUES
4600 CHARGES FOR SERVICES 80,150.00-1,413.45- 54,474.60- 25,675.40- 67.97 |78,700.00-53,009.24- 67.36
5200 MISCELLANEOUS 25.00-25.00-25.00 |394.50-
4001 REVENUES 80,150.00-1,438.45-54,499.60-25,650.40-68.00 |78,700.00-53,403.74-67.86
6001 EXPENDITURES
6002 PERSONAL SERVICES 404,679.00 35,610.74 234,264.28 170,414.72 57.89 |394,252.59 238,633.33 60.53
6210 SUPPLIES 22,650.00 1,776.20 10,104.95 12,545.05 44.61 |22,300.00 9,572.52 42.93
6300 NON-CAPITAL EQUIPMENT |200.00
6350 SERVICES & OTHER CHARGES 39,349.00 3,756.23 15,553.84 23,795.16 39.53 |35,532.00 16,270.40 45.79
6001 EXPENDITURES 466,678.00 41,143.17 259,923.07 206,754.93 55.70 |452,084.59 264,676.25 58.55
8001 OTHER INCOME
8130 CONTRIBUTIONS/DONATIONS 14.00- 1,817.00-1,817.00 |5,679.42-
8001 OTHER INCOME 14.00-1,817.00-1,817.00 |5,679.42-
8501 OTHER EXPENSE
8590 BANK CHARGES/CREDIT CD FEES |372.69
8501 OTHER EXPENSE |372.69
4000 REVENUES & EXPENSES 386,528.00 39,690.72 203,606.47 182,921.53 52.68 |373,384.59 205,965.78 55.16
203 WESTWOOD HILLS 386,528.00 39,690.72 203,606.47 182,921.53 52.68 |373,384.59 205,965.78 55.16
Meeting of August 25, 2008 (Item No. 6)
Subject: July Financial Report Page 21
8/20/2008CITY OF ST LOUIS PARK 10:05:11R5509FIN1 LOGIS005
20Monthly Financial Report Page -By Co, Dept (pb), Object
2008
20087/31/2008 <==========================================>20072008
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
204 ENVIRONMENT
4000 REVENUES & EXPENSES
4001 REVENUES
4300 INTERGOVERNMENTAL 29,500.00- 29,500.00 |
4600 CHARGES FOR SERVICES 81,750.00- 27,713.12- 51,665.89- 30,084.11- 63.20 |69,450.00-94,295.67- 135.77
4001 REVENUES 81,750.00-27,713.12-81,165.89-584.11-99.29 |69,450.00-94,295.67-135.77
6001 EXPENDITURES
6002 PERSONAL SERVICES 99,297.00 14,053.15 82,697.42 16,599.58 83.28 |96,662.52 63,364.39 65.55
6210 SUPPLIES 17,900.00 173.62 8,763.77 9,136.23 48.96 |13,600.00 5,905.79 43.42
6300 NON-CAPITAL EQUIPMENT 500.00 500.00 |500.00
6350 SERVICES & OTHER CHARGES 171,285.00 29,907.35 146,514.02 24,770.98 85.54 |165,835.00 128,944.08 77.75
6001 EXPENDITURES 288,982.00 44,134.12 237,975.21 51,006.79 82.35 |276,597.52 198,214.26 71.66
8001 OTHER INCOME
8130 CONTRIBUTIONS/DONATIONS 2,000.00 2,000.00 |2,000.00
8001 OTHER INCOME 2,000.00 2,000.00 |2,000.00
8501 OTHER EXPENSE
4000 REVENUES & EXPENSES 209,232.00 16,421.00 156,809.32 52,422.68 74.95 |209,147.52 103,918.59 49.69
204 ENVIRONMENT 209,232.00 16,421.00 156,809.32 52,422.68 74.95 |209,147.52 103,918.59 49.69
Meeting of August 25, 2008 (Item No. 6)
Subject: July Financial Report Page 22
8/20/2008CITY OF ST LOUIS PARK 10:05:11R5509FIN1 LOGIS005
21Monthly Financial Report Page -By Co, Dept (pb), Object
2008
20087/31/2008 <==========================================>20072008
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
205 VEHICLE MAINTENANCE
4000 REVENUES & EXPENSES
4001 REVENUES
4300 INTERGOVERNMENTAL 11,700.00-1,820.53- 4,692.09-7,007.91- 40.10 |11,700.00-
4600 CHARGES FOR SERVICES |35,000.00-17,871.73- 51.06
5200 MISCELLANEOUS 100,661.00-100,661.00-|100,661.00-
4001 REVENUES 112,361.00-1,820.53-4,692.09-107,668.91-4.18 |147,361.00-17,871.73-12.13
6001 EXPENDITURES
6002 PERSONAL SERVICES 461,301.00 40,237.79 275,897.22 185,403.78 59.81 |440,063.73 251,700.49 57.20
6210 SUPPLIES 432,050.00 31,697.17 351,280.11 80,769.89 81.31 |414,100.00 277,446.67 67.00
6300 NON-CAPITAL EQUIPMENT |225.22
6350 SERVICES & OTHER CHARGES 130,939.00 10,759.15 102,052.61 28,886.39 77.94 |140,210.00 86,981.93 62.04
6001 EXPENDITURES 1,024,290.00 82,694.11 729,229.94 295,060.06 71.19 |994,373.73 616,354.31 61.98
8001 OTHER INCOME
8010 TRANSFERS IN 75,000.00-75,000.00-|100,000.00-
8001 OTHER INCOME 75,000.00-75,000.00-|100,000.00-
8501 OTHER EXPENSE
8510 TRANSFERS OUT 8,981.00 8,981.00 |8,745.73 5,101.81 58.33
8550 INTEREST/FINANCE CHARGES 54.74 54.74-|
8590 BANK CHARGES/CREDIT CD FEES 31.82 31.82-|
8501 OTHER EXPENSE 8,981.00 86.56 8,894.44 .96 |8,745.73 5,101.81 58.33
4000 REVENUES & EXPENSES 845,910.00 80,873.58 724,624.41 121,285.59 85.66 |755,758.46 603,584.39 79.86
205 VEHICLE MAINTENANCE 845,910.00 80,873.58 724,624.41 121,285.59 85.66 |755,758.46 603,584.39 79.86
02000 PARK AND RECREATION 1.00 1,554,992.09-679,265.40 679,264.40-*********|.14-461,467.43 **********
Meeting of August 25, 2008 (Item No. 6)
Subject: July Financial Report Page 23
8/20/2008CITY OF ST LOUIS PARK 9:45:05R5509FIN1 LOGIS001
1Monthly Financial Report Page -By Co (pb), Object
2008
20087/31/2008 <==========================================>20072008
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
01000 GENERAL FUND
4000 REVENUES & EXPENSES
4001 REVENUES
4010 GENERAL PROPERTY TAXES 14,107,179.00- 7,134,840.22- 7,134,840.22- 6,972,338.78- 50.58 |13,170,348.00-6,299,461.30- 47.83
4100 LICENSES & PERMITS 2,712,715.00- 606,861.56- 2,364,325.43- 348,389.57- 87.16 |2,636,500.00-1,781,899.65- 67.59
4270 FINES & FORFEITS 311,000.00- 27,129.13- 167,663.59- 143,336.41- 53.91 |309,600.00-140,158.00- 45.27
4300 INTERGOVERNMENTAL 1,709,365.00- 233,837.28- 774,042.55- 935,322.45- 45.28 |1,628,804.15-796,375.13- 48.89
4600 CHARGES FOR SERVICES 1,084,975.00- 55,591.62- 366,963.07- 718,011.93- 33.82 |1,045,828.63-507,990.08- 48.57
5100 SPECIAL ASSESSMENTS |1,195.07-
5200 MISCELLANEOUS 100,000.00-1,250.00- 10,124.20- 89,875.80- 10.12 |111,400.00-60,196.19- 54.04
4001 REVENUES 20,025,234.00-8,059,509.81-10,817,959.06-9,207,274.94-54.02 |18,902,480.78-9,587,275.42-50.72
6001 EXPENDITURES
6002 PERSONAL SERVICES 17,638,555.00 1,632,512.13 10,625,475.28 7,013,079.72 60.24 |16,858,062.07 9,639,577.60 57.18
6210 SUPPLIES 758,098.00 73,363.78 430,425.88 327,672.12 56.78 |686,448.00 327,658.48 47.73
6300 NON-CAPITAL EQUIPMENT 71,350.00 3,430.61 11,812.73 59,537.27 16.56 |63,950.00 23,936.63 37.43
6350 SERVICES & OTHER CHARGES 4,258,872.00 235,437.25 1,683,873.75 2,574,998.25 39.54 |4,077,004.00 2,131,412.42 52.28
7800 CAPITAL OUTLAY 248.23 248.23-|
6001 EXPENDITURES 22,726,875.00 1,944,743.77 12,751,835.87 9,975,039.13 56.11 |21,685,464.07 12,122,585.13 55.90
8001 OTHER INCOME
8010 TRANSFERS IN 2,555,694.00-2,555,694.00-|2,654,836.00-1,548,654.38- 58.33
8065 SALE OF SALVAGE |10,063.00-
8070 OTHER RECOVERIES 2,000.00-163.34-1,836.66-8.17 |2,000.00-3,120.03- 156.00
8100 INTEREST 325,000.00-86,604.42 411,604.42- 26.65- |301,099.00-61,013.22 20.26-
8130 CONTRIBUTIONS/DONATIONS 100.00-100.00 |
8170 ADMINISTRATION FEES 5,050.00- 5,450.00-5,450.00 |6,000.00-2,250.00- 37.50
8200 MISC REVENUE 45.60-537.31-537.31 |293.80-
8001 OTHER INCOME 2,882,694.00-5,095.60-80,353.77 2,963,047.77-2.79-|2,963,935.00-1,503,367.99-50.72
8501 OTHER EXPENSE
8550 INTEREST/FINANCE CHARGES 8.25 8.25-|11.10
8580 MISC EXPENSE 180,650.00 61,252.88 61,253.96 119,396.04 33.91 |180,650.00 7,090.16 3.92
8590 BANK CHARGES/CREDIT CD FEES 400.00 182.83 217.17 45.71 |300.00 10,428.03 3,476.01
8501 OTHER EXPENSE 181,050.00 61,252.88 61,445.04 119,604.96 33.94 |180,950.00 17,529.29 9.69
4000 REVENUES & EXPENSES 3.00-6,058,608.76-2,075,675.62 2,075,678.62-**********|1.71-1,049,471.01 **********
01000 GENERAL FUND 3.00-6,058,608.76-2,075,675.62 2,075,678.62-**********|1.71-1,049,471.01 **********
Meeting of August 25, 2008 (Item No. 6)
Subject: July Financial Report Page 24
8/20/2008CITY OF ST LOUIS PARK 9:45:05R5509FIN1 LOGIS001
2Monthly Financial Report Page -By Co (pb), Object
2008
20087/31/2008 <==========================================>20072008
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
02000 PARK AND RECREATION
4000 REVENUES & EXPENSES
4001 REVENUES
4010 GENERAL PROPERTY TAXES 3,750,197.00- 1,875,098.50- 1,875,098.50- 1,875,098.50- 50.00 |3,540,854.00-1,770,427.92- 50.00
4100 LICENSES & PERMITS 600.00- 5,350.00-5,350.00 |5,275.00-
4300 INTERGOVERNMENTAL 56,402.00-1,820.53- 56,543.09-141.09 100.25 |56,402.00-22,351.00- 39.63
4600 CHARGES FOR SERVICES 1,058,170.00- 155,342.82- 686,055.49- 372,114.51- 64.83 |1,077,220.00-825,385.40- 76.62
5100 SPECIAL ASSESSMENTS |27,569.35-
5200 MISCELLANEOUS 823,061.00- 125,301.26- 372,568.07- 450,492.93- 45.27 |809,061.00-387,080.81- 47.84
4001 REVENUES 5,687,830.00-2,158,163.11-2,995,615.15-2,692,214.85-52.67 |5,483,537.00-3,038,089.48-55.40
6001 EXPENDITURES
6002 PERSONAL SERVICES 3,403,854.00 348,854.14 2,085,561.42 1,318,292.58 61.27 |3,286,328.13 2,007,086.16 61.07
6210 SUPPLIES 795,292.00 88,153.86 576,537.80 218,754.20 72.49 |768,832.00 487,372.20 63.39
6300 NON-CAPITAL EQUIPMENT 4,500.00 1,982.01 2,517.99 44.04 |4,500.00 8,454.31 187.87
6350 SERVICES & OTHER CHARGES 1,543,904.00 165,676.91 1,014,956.34 528,947.66 65.74 |1,520,731.00 989,751.54 65.08
7800 CAPITAL OUTLAY 19,000.00 19,000.00 |19,000.00
6001 EXPENDITURES 5,766,550.00 602,684.91 3,679,037.57 2,087,512.43 63.80 |5,599,391.13 3,492,664.21 62.38
8001 OTHER INCOME
8010 TRANSFERS IN 75,000.00-75,000.00-|100,000.00-
8100 INTEREST 1,600.00-1,600.00-|8,000.00-
8130 CONTRIBUTIONS/DONATIONS 11,100.00-14.00- 4,817.00-6,283.00- 43.40 |16,600.00-9,084.42- 54.73
8200 MISC REVENUE 500.11 500.11 500.11-|
8001 OTHER INCOME 87,700.00-486.11 4,316.89-83,383.11-4.92 |124,600.00-9,084.42-7.29
8501 OTHER EXPENSE
8510 TRANSFERS OUT 8,981.00 8,981.00 |8,745.73 5,101.81 58.33
8550 INTEREST/FINANCE CHARGES 57.02 57.02-|
8580 MISC EXPENSE |1,316.50
8590 BANK CHARGES/CREDIT CD FEES 102.85 102.85-|9,558.81
8501 OTHER EXPENSE 8,981.00 159.87 8,821.13 1.78 |8,745.73 15,977.12 182.68
4000 REVENUES & EXPENSES 1.00 1,554,992.09-679,265.40 679,264.40-*********|.14-461,467.43 **********
02000 PARK AND RECREATION 1.00 1,554,992.09-679,265.40 679,264.40-*********|.14-461,467.43 **********
Meeting of August 25, 2008 (Item No. 6)
Subject: July Financial Report Page 25
Meeting Date: August 25, 2008
Agenda Item #: 7
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Telecommunications Advisory Commission Mid-year Report
RECOMMENDED ACTION:
The purpose of the Telecommunications Advisory Commissions (TAC) Mid-Year report is to share
the progress of the TAC with the Council. Staff requests the Council review this report and provide
feedback, if any.
POLICY CONSIDERATION:
Are the actions being taken by TAC consistent with the expectations of the City Council?
BACKGROUND:
The Telecommunications Commission is required to meet quarterly, and has met 4 times so far in
2008, counting a joint meeting with Council at the March 10 Study Session. Several new
Commissioners have been appointed. The current roster is: Chair Bruce Browning; Vice chair Rolf
Peterson; Rick Dworsky, David Dyer, Dale Hartman, Toby Keeler and Mike Mulligan.
A summary of the meetings is as follows:
February 21 Council Chambers
♦ Update on Park Wi Fi
City policy is to continue working to resolve the situation, that ARINC is in default of their contract
and should remove the poles at their expense. Mr. McHugh suggested the Commission could have a
sub committee meet with the Chief Information Officer and find out the options (WiFi hotspots,
etc.), and the Commission liked the idea.
♦ Broadband over power lines (BPL) update
Staff reported that BPL is coveted technology because the wires to homes already exist. Download
speeds are similar to DSL and it is widespread in Europe. In the United States, there are no
industry-wide standards, and trial results have been mixed. Rochester, Minnesota did a trial, but
closed it down. Xcel may develop BPL and Centerpoint Energy has a trial going on. It was moved
by Commissioner Dworsky, seconded by Commissioner Dyer, to request staff inquire with Xcel,
Centerpoint and the City of Rochester on Broadband over power lines and report back to the
Commission.
♦ Park TV & Community TV update
Mr. McHugh described Community TV operations including camcorders available for use,
programming opportunities, the community studio, the Lenox Senior Video Club, community
announcements and the new logos. Mr. Dunlap demonstrated the Park TV website with live
streaming video, schedules, video on demand, cable TV information, Comcast information, federal
laws and regulations, franchise information and contact information.
Meeting of August 25, 2008 (Item No. 7) Page 2
Subject: Telecommunications Advisory Commission Mid-Year Report
♦ Data privacy issues, the Data Privacy Act and Comcast information that is public
Comcast asks customers for their social security number for identification and only the last four
digits are available in the billing system, which complies with State and Federal law.
♦ Franchise fee audit
After discussion with the consensus that an audit was the primary tool to verify what Comcast owes
the City, it was moved by Commissioner Dworsky, seconded by Commissioner Dyer, to direct staff
to prepare requests for proposal for a cable television franchise fee audit, at the discretion of City
Council to audit or review, for 2005 through 2007.
♦ State law update: resolution supporting Minnesota Statute 238
MACTA has been working to make sure State law is not amended to allow a company to get a
statewide franchise, serve only the most affluent areas and redistribute franchise fees. It was moved by
Commissioner Peterson, seconded by Commissioner Dworsky, to approve the resolution supporting
Minnesota Statute 238 and forward it to City Council.
♦ MACTA Request for Funds to file FCC Comments opposing Qwest forbearance request
It was moved by Commissioner Peterson, seconded by Commissioner Dyer, to recommend the City
Council pass a Resolution responding to the MACTA Request for Funds to file FCC Comments
opposing Qwest forbearance request in an amount not to exceed $300.
Follow up from a telecommunications newsletter:
July 29, 2008 FOUR QWEST FORBEARANCE PETITIONS DENIED. While rejection
of the Qwest waivers filed for the Denver, Minneapolis/St. Paul, Phoenix, and Seattle
metropolitan service areas (MSAs) had been expected, the decision was still hailed by
competing telephone companies as a rare victory in their attempt to hold back what they see as
the growing dominance of Bell companies in their incumbent service regions.
March 10 Joint meeting at City Council Study Session
♦ Council acknowledged Commission could have had more of a role with Park WiFi.
♦ The Council requested follow up on whether St. Louis Park can tie into Minneapolis WiFi
system.
♦ There was Council consensus for a Commission subcommittee to study WiFi hotspots.
♦ There was Council consensus for staff to prepare a draft fiber optic ordinance to bring to a
Council Study Session.
♦ There was Council consensus to direct staff to facilitate Commission written reports & updates,
including costs, to Council.
May 15 at St. Louis Park Senior High School
♦ School District quarterly report & funding for 2008
Tom Marble, Director of Information Services for the School District, reported that 2007/08 grant
money went for the Junior High Video Club and to fund equipment. They plan to increase
participation in the upcoming year. The 2008/09 proposal is $35,000 for operating expenses and an
Meeting of August 25, 2008 (Item No. 7) Page 3
Subject: Telecommunications Advisory Commission Mid-Year Report
equipment grant of $10,000. They plan to expand the use of the High School studio and streaming
channel 14 live, and add new classes for video production at the High School. It was moved by
Commissioner Dyer, seconded by Commissioner Keeler, to approve $35,000 for operating expenses,
$10,000 for equipment (4-mini DV camcorders, 4-tripods, 5-DVR/DVD recorders and 2-video
editing computers), $4,000 to support the Junior High Video Club and $3,000 for an additional
video editing computer.
♦ Next steps: Fiber Optic Ordinance
Mr. Dunlap said he would meet soon with Chief Information Officer Clint Pires on how to
proceed.
♦ Next steps: WiFi hot spots Subcommittee
Mr. McHugh would like to discuss this with CIO Clint Pires and hoped to start meeting soon to
move forward with planning.
♦ Update: franchise fee audit
Staff has been working with other cities considering whether or not to audit Comcast, and will
report back at the next meeting.
August 13 Council Chambers
♦ This meeting was preceded by a brief review of the current study on replacing the City’s
telephone system. VoIP (Voice over Internet Protocol) is a technology being seriously
considered.
♦ Review draft mid year report
No changes were proposed.
♦ Fiber optic ordinance update
Mr. Dunlap reported that $50,000 would be proposed in the City’s 2009 budget to do a fiber optic
ordinance feasibility study that probably would include a fiber-to-the-premise section.
♦ Digital TV transition publicity
Mr. McHugh reported on the Digital TV seminars that he has organized. He demonstrates a digital
tuner to show the digital broadcast channels that are already available, and answers all questions.
♦ Franchise fee audit update
Mr. Dunlap asked for feedback on the proposed contract from the auditor, and said the next step
was to update the City Manager to see if he would sign the contract or bring it to the City Council
for their approval. The audit RFP was sent to a targeted group of 5 auditors, the City received 3
responses, and the majority of the group preferred Scott Lewis and Associates, who the City hired for
an audit a number of years ago. Mr. Dunlap has sent the contract to the City’s Finance Director for
his comments, too.
♦ Vote new vice chair
Rolf Peterson was elected vice chair.
♦ City’s relationship with Comcast
Commissioner Dyer added this item to the agenda and said it’s clear from reading complaints that
the public could use more information about this. Mr. Dunlap said that the City has a 15 year
franchise with Comcast that expires in 2021, and that this franchise is a very general document that
Meeting of August 25, 2008 (Item No. 7) Page 4
Subject: Telecommunications Advisory Commission Mid-Year Report
is much shorter than the previous franchise. Among other franchise obligations, Comcast provides
free cable service to about 20 schools and City buildings. The City receives 5% of Comcast’s gross
revenues on cable video services in St. Louis Park, in exchange for use of the ROW to provide the
service. Most of that funding used to provide Park TV, local programming seen on 5 channels.
Under Federal Law, the City has the authority to regulate Basic cable service, which is about $13 for
25 channels. Most Comcast services are deregulated, like Basic 2 (the analog service received by
cable-ready TV’s) that has lost about 10 channels over the last 3 years. City staff takes complaints
and most are referred to the Comcast Escalation team. Most are resolved to the customer’s
satisfaction.
Upcoming Telecommunications Commission meetings:
October 16 Council Chambers
♦ Review School District reports
♦ Comcast customer service update
December 4 Council Chambers
♦ Comcast presentation on new cable rates and/or changes in the channel line up
♦ Set meetings for 2009
♦ Draft Work Plan for 2009
♦ Draft Annual Report for 2008
♦ Elect Chair & Vice Chair, effective next meeting
FINANCIAL OR BUDGET CONSIDERATION:
None
VISION CONSIDERATION:
None.
Attachments: None
Prepared by: Reg Dunlap, Civic TV Coordinator
Reviewed by: Jamie Zwilling, Communications Coordinator
Approved by: Tom Harmening, City Manager
Meeting Date: August 25, 2008
Agenda Item #: 8
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Human Rights Commission Mid-Year Report.
RECOMMENDED ACTION:
No action required at this time. The purpose of this report is to update council on the progress of
the Human Rights Commission in 2008.
POLICY CONSIDERATION:
Are the actions being taken by the HRC consistent with the City Councils expectations?
BACKGROUND:
Council has requested that boards and commissions prepare a mid-year report.
The Human Rights Commission Mission: The purpose of the Human Rights Commission shall be
to advise the city council in its efforts to ensure all citizens protection of their human rights and full
and equal opportunity for participation in the affairs of this community. The commission assists
individuals and groups in cultivating a community that embraces principles of equity and respect for
all of its citizens.
In 2008, the Human Rights Commission has actively participated in several events in the
community. In May the HRC partnered with the Police Advisory Commission at the Children First
Ice Cream Social. HRC brochures, posters, coloring sheets and buttons were available and once
again the ELL classes let us borrow their American Flag poster that tells the story of why many of the
students moved to America.
Perspectives hosted a Resource Fair at Louisiana Court in July and the HRC had a booth at this
event. It was a great opportunity to meet more St. Louis Park residents and tell them about the
HRC. Several other local resources participated in the fair which also provided an opportunity to
learn about other resources that are available to residents of St. Louis Park. Following the Resource
Fair the HRC participated in Neighborhood Night Out at Meadowbrook on August 5th. All of
these events gave the HRC an opportunity to reach out to the community and let residents know
that St. Louis Park has a Human Rights Commission.
An ongoing project for the HRC has been to examine the Diversity section of Vision St. Louis Park
and develop goals/recommendations for actions. This Vision update was discussed at the August
11th Study Session.
Meeting Date: August 25, 2008 (Item No. 8) Page 2
Subject: Human Rights Commission Mid-Year Report
Following the success of the 2007 International Film Series, the HRC is sponsoring two more films
in 2008, September 18th and November 20th. Both films will begin at 6:30 in the Council
Chambers at City Hall.
The September film, “A Dream in Doubt”, is an immigrant story in a world in which patriotism has
morphed into murder. When Rana Singh Sodhi’s brother is killed in America’s first post-9/11
revenge murder, he begins a journey to reclaim his American dream and fight the hate that continues
to threaten his community. This intimate, hour-long documentary of one man’s odyssey from
persecution in India to embracing America as his homeland proves that courage and hope have the
power to overcome hate.
In November, we will show “Our House”, a groundbreaking documentary that explores what it's
like to grow up with gay or lesbian parents. Traveling to urban, rural and suburban communities in
Arizona, Arkansas, New Jersey and New York, OUR HOUSE director Meema Spadola (the
daughter of a lesbian mom) profiles the sons and daughters of five families - African American,
Latino and white; Mormon, Christian, and Jewish - who illustrate some of the diversity of America's
gay and lesbian families.
This year we are utilizing the Park Perspective and the Fall Park & Rec Brochure to promote the
films and encourage higher attendance. The HRC is also looking at some additional ways to
advertise the film including flyers at local gathering places.
FINANCIAL OR BUDGET CONSIDERATION:
None
VISION CONSIDERATION:
The Human Rights Commission was directed to examine the Diversity section of Vision St. Louis
Park and develop goals/recommendations for actions. This was one of the focus areas under the
Strategic Direction: St. Louis Park is committed to being a connected and engaged community.
Attachments: None
Prepared by: Marney Olson, Community Liaison
Reviewed by: John Luse, Police Chief
Approved by: Tom Harmening, City Manager
Meeting Date: August 25, 2008
Agenda Item #: 9
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Police Advisory Commission Mid-Year Report.
RECOMMENDED ACTION:
The Purpose of the Police Advisory Commission Mid-Year report is to share the progress of the
Police Advisory Commission (PAC) with the Council. Staff requests that Council review the mid
year report and provide desired feedback.
POLICY CONSIDERATION:
Are the actions being taken by the PAC in line with the Council’s expectations?
BACKGROUND:
The mission of the Police Advisory Commission (PAC) is to enhance the awareness of the police
department’s capabilities and services; to provide an opportunity for citizen involvement in police
services; and to encourage exchange between the police department and the community.
The PAC meets bi-monthly to discuss agenda items including work direction and progress. Sub-
committee members attend other meetings and conduct relevant work during the intervals and
report back to the full committee at the bi-monthly meetings.
During the first half of 2008, members of the Police Advisory Commission participated in the
following:
• Community Liaison Marney Olson and Lt. Lori Dreier updated the Commissioners on the
Visioning process. Commissioners discussed the importance of the process and provided
feedback regarding the commitment to being a connected and engaged community,
especially traffic related issues.
• Commissioner Markgraf met with police department staff and Jamie Zwilling to produce a
marketing flyer for the Police Department, titled Get to Know You - St. Louis Park Police.
The flyer was designed to introduce the department’s mission and operating principles to
the public. The flyer was distributed to the public during the Children First Ice Cream
Social and to Block Captains during Neighborhood Night Out.
• Several Commissioners worked with Human Rights Commissioners to staff a booth at the
Children First Ice Cream Social. Commissioners provided information to the public about
the commission and the police department.
Meeting Date: August 25, 2008 (Item No. 9) Page 2
Subject: Police Advisory Commission Mid-Year Report
• As a member of the Traffic Sub-Committee, Commissioner Widmer has been attending the
city staff Traffic Advisory Meetings. The Traffic Advisory group is comprised of members
of the Public Works, Community Development, and Police Departments. The group meets
every other month to discuss traffic related issues within the community. Commissioner
Widmer actively provides citizen input on traffic related issues and street projects.
• The Public Relations Sub-Committee is currently planning the Second Annual St. Louis
Park Police Department Crime Prevention Fund Golf Tournament. The goal of the
tournament is to bring the business community together with the police department for a
day of fun and recreation to raise funds for the Crime Prevention Fund. The Tournament
is scheduled for September 5th.
• In an effort to work more closely with the Human Rights Commission on police related
issues, Commissioner Pat Swiderski is attending the Human Rights Commission meetings.
Commissioner Swiderski participates in Human Rights Commission activities and is
encouraging their Commissioners to participate in Police Advisory Commission activities.
We have jointly discussed the idea of organizing an immigrant forum similar to the
Somalian forum previously sponsored by the HRC.
• Officer Czapar is scheduling a Police Advisory class for this fall. Commissioners will be
assisting Officer Czapar with welcoming participants at the first class session.
FINANCIAL OR BUDGET CONSIDERATION:
None.
VISION CONSIDERATION:
None.
Attachments: None
Prepared by: Mike Harcey, Police Department Lieutenant
Reviewed by: John Luse, Chief of Police
Approved by: Tom Harmening, City Manager
Meeting Date: August 25, 2008
Agenda Item #: 10
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Amendments to St. Louis Park Home Rule Charter
RECOMMENDED ACTION:
No formal action required. This report is intended to inform Council of two amendments staff
proposes to discuss with the Charter Commission. These changes relate to Sections 5.06 Contracts
– How Let and Section 3.10 Revisions and Codification of Ordinances
POLICY CONSIDERATION:
The St. Louis Park Charter Commission holds its next meeting on September 10, 2008. Does the
Council have concerns with staff discussing with the Charter Commission two changes to the City’s
Charter, Section 3.10 Revisions and Codification of Ordinances and Section 5.06 Contracts – How
Let?
BACKGROUND:
The Charter was last updated on June 7, 2005 and changes are usually considered when there is a
business need or if state law requires a change. Staff has identified two recommended changes to the
Charter. The first is to Section 3.10 Revisions and Codification of Ordinances (business need) and
the second is to Section 5.06 Contracts (change in state law).
St. Louis Park City Charter – Section 3.10 Revision and Codification of Ordinances
Section 3.10 of the Charter requires that the “ordinances of the City shall be revised, rearranged and
codified at intervals of not more than 10 years”. The purpose of this provision is to insure that the
City’s official ordinances are kept up to date and accurate, particularly with regard to amendments
that may have been made along the way. It has been about 10 years since a major recodification of
the City’s codes was undertaken. Since that time, the City Clerk’s Office maintains an electronic
copy of the ordinances and has been doing an excellent job of updating and maintaining the city’s
ordinances, making any changes to the public copies after an ordinance becomes effective.
Amendments are updated on the city’s website, in the Citywide Records Library and hard copies are
distributed to the library, attorney and city departments.
Because the city ordinances are continually maintained to keep our codes in order and accurate for
our business needs, staff and the City Attorney recommend that Section 3.10, which requires the
city to recodify the city’s ordinances every ten (10) years, be deleted.
Meeting of August 25, 2008 (Item No. 10) Page 2
Subject: Amendments to St. Louis Park Home Rule Charter
St. Louis Park City Charter – Section 5.06 Contracts – How Let
In 2007, the State Legislature passed into law an alternative to the competitive bidding system called
Best Value Contracting. Best value contracting allows a city to consider price and performance
measures when soliciting and evaluating proposals for construction projects. While it doesn’t replace
the practice of selecting the lowest responsible bidder as set forth under the uniform municipal
contracting law, it is another tool that government entities can use to evaluate and select contractors
for construction projects, such as public buildings. Staff has attached a summary on best value
contracting from the League of Minnesota Cities that describes this process in more detail.
The City’s Attorney has reviewed the City Charter and has stated that the city’s ordinances would
allow for the best value contracting approach. However, for the City to have the flexibility to use
best value contracting on a construction project, the Section 5.06 of the Charter would need to be
amended.
FINANCIAL OR BUDGET CONSIDERATION:
None
VISION CONSIDERATION:
None
Attachments: St. Louis Park City Charter – Sections 3.10 and 5.06
Summary of Best Value Contracting for Construction Law
Prepared by: Marcia Honold, Management Assistant
Reviewed by: Nancy Gohman, Deputy City Manager/HR Director
Approved by: Tom Harmening, City Manager
Meeting of August 25, 2008 (Item No. 10) Page 3
Subject: Amendments to St. Louis Park Home Rule Charter
Excerpts from the St. Louis Park City Charter – adopted June 7, 2005
Section 3.10. Revision and Codification of Ordinances.
“The ordinances of the City shall be revised, rearranged and codified at intervals of not more
than ten (10) years. Such codification shall be published in book or continuously loose-leaf form and
copies shall be made available by the Council at the office of the City Clerk for general distribution
to the public at a reasonable charge. Such publication shall be a sufficient publication of all the
ordinances contained therein. Every book shall contain a printed certificate of the Mayor, attested to
by the City Clerk, that the publication is correct; and such book so published shall be received in
evidence in all courts for the purpose of proving the ordinances therein contained, the same as
though the original ordinances were produced in court.”
Section 5.06. Contracts--How Let.
“City contracts must be made in compliance with law. When competitive bids are submitted
the contract must be awarded to the lowest responsible bidder. The City Council may reject any and
all bids.”
Meeting of August 25, 2008 (Item No. 10) Page 4
Subject: Amendments to St. Louis Park Home Rule Charter
SUMMARY OF BEST VALUE CONTRACTING FOR CONSTRUCTION LAW
Prepared by: Miller O’Brien Cummins
What does the new law do? The new law provides an alternative to the current low-bid contracting
system. This alternative is Best Value Contracting (BVC), which uses the relationship between
performance and price to achieve the best overall value and lowest long term cost for government
construction projects. The new law allows state agencies, cities, counties, townships, school boards,
and other project owners to choose this new procurement system for their construction projects.
Best Value Definition: The new Best Value Contracting (BVC) law applies only to construction
projects. The law requires two factors to be considered during the procurement process: price and
performance. Nine other factors may be considered as part of the request for proposal (RFP) process,
including:
1. The quality of the vendor’s or contractor’s performance on previous projects;
2. The timeliness of the vendor’s or contractor’s performance on previous projects;
3. The level of customer satisfaction with the vendor’s or contractor’s performance on
previous projects;
4. The vendor’s or contractor’s record of performing previous projects on budget and ability
to minimize cost overruns;
5. The vendor’s or contractor’s ability to minimize change orders;
6. The vendor’s or contractor’s ability to prepare appropriate project plans;
7. The vendor’s or contractor’s technical capacities;
8. The individual qualifications of the contractor’s key personnel; or
9. The vendor’s or contractor’s ability to assess and minimize risks.
The law specifically states that “performance on previous projects” does not include whether
someone has asserted a previous legal challenge against the project owner.
Who may use Best Value Contracting: The new BVC program is open to all construction
contractors who submit detailed information on their past performance and qualifications to the
government agency awarding the contract. The program has three phases. Phase I, which begins
August 1, 2007, allows all state agencies, all counties and cities, and school districts with the highest
25% enrollment of students in the state to use Best Value Contracting. Phase II begins August 1,
2009, and includes all users in Phase I and also all school districts with the highest 50% enrollment.
Phase III begins August 1, 2010, and includes all users in Phase I and II, as well as all other
townships, school districts, and political subdivisions in the state.
Limits on Best Value Contracting: In addition to the phase-in component, there is a 20% cap on the
number of projects that can use Best Value Contracting in the first three years of the program.
Meeting of August 25, 2008 (Item No. 10) Page 5
Subject: Amendments to St. Louis Park Home Rule Charter
However, the cap is relaxed for small project owners, who may use BVC for either one project
annually or 20% of its projects, whichever is greater.
What information must be in the RFP? The criteria used to evaluate BVC projects must be included
in the RFP and must be evaluated in an open and competitive manner. The RFP must also state the
relative weight of price and other selection criteria. If a project owner uses an interview of the vendor
or contractor’s personnel as a factor in the selection criteria, the relative weight of the interview must
be stated in the RFP and applied accordingly.
Training component: Any staff or consultants who administer procurement procedures for a BVC
project owner must receive training in the RFP process for BVC for construction projects. The
Commissioner of the Department of Administration is given authority to establish a training
program for state and local government officials, as well as vendors and contractors, and is allowed to
charge for this training. However, the law is flexible regarding the type and amount of training
required, and may be conducted by entities other than the Department of Administration.
Meeting Date: August 25, 2008
Agenda Item #: 11
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Solid Waste Program Update.
RECOMMENDED ACTION:
No action required. The purpose of this Report is to update the Council on solid waste activities as
we transition to the new 5-year contracts and consider future expanded recycling and composting
efforts. Please contact staff with any questions or comments you might have.
POLICY CONSIDERATION:
Not Applicable.
BACKGROUND:
History:
At numerous study session meetings in 2007, Council and staff met to discuss the Solid Waste
program with the major focus on how to enhance the existing residential recycling program as well
as a desire to improve recycling in the entire community. Discussed were options for increasing
recycling and improving environmental stewardship, starting residential household organics
collection and providing commercial/industrial and high density residential properties collection
services. Council directed staff to:
• Request separate proposals for recycling collection and refuse/yard waste collection
• Assume responsibility for public education
• Pursue co-collection of organics if this becomes an opportunity in the future
• Pursue optional (market based) recycling services beyond the residential level currently
provided
Recycling
Starting October 1, 2008 Eureka Recycling will start collecting recyclables. This change will not
alter resident’s collection day, the bins used for recycling, or the carts used for refuse.
The City chose Eureka Recycling for several reasons including their mission to educate residents on
reducing waste, their commitment to improving environmental stewardship, additional materials to
be collected, and their willingness to share revenue from the sale of recyclable materials with the
City.
Meeting of August 25, 2008 (Item No. 11) Page 2
Subject: Solid Waste Program Update
Some of the changes residents will notice include:
Different trucks and drivers collecting recycling.
Additional items being collected: pop & beer boxes, milk cartons, juice boxes, and clean
reusable clothes & linens.
New educational informational tags for residents on proper recycling from Eureka drivers.
Starting October 1, residents can contact Eureka Recycling at (651) 222-SORT (7678) with
questions or concerns about recycling from 7:00 am to 6:00 pm.
Residents that request recycling walkup service will receive an annual invoice from Eureka
Recycling for this walkup service. The walkup service charge will be $3 per month.
Refuse & Yard Waste
Waste Management will also begin collecting refuse and yard waste under their new contract
beginning October 1. They will also provide special item pickup including appliances, bulk/large
items, and electronics. Questions about refuse, yard waste, walkup service, carts, bulk items, and
special pickups will be answered by Waste Management's customer service hotline at (763) 783-
5423 or via email at stlouispark@wm.com. Hotline hours are 7:00 am to 6:00 pm (same as Eureka
Recycling).
Some changes residents may notice include:
The current green and orange educational tags that WM drivers leave on carts will change.
Waste Management has developed 4 new “customer friendly” educational tags aimed at
providing information to assist the resident with their disposal of refuse and yard waste
items.
Residents with refuse walkup service will receive an annual invoice from Waste Management,
instead of monthly invoices. The walkup service charge will be $3 per month, plus taxes and
fees.
Contractor Transition
With the contractor changes and resulting program changes, staff will be communicating
information to our residents in a number of ways in the next several months. Solid Waste Program
changes and contractor information will be presented in articles in the Park Perspective and Sun
Sailor, direct mailings, and on the Web site. This information is part of the resident communication
plan that will be implemented over the next year (see attached 2008-9 Solid Waste Communication
Plan).
Public Education
One of the program changes that Council supported was shifting the primary responsibility for
public education to city staff. In the past, Waste Management provided much of the solid waste
related public education, including newsletters and public service announcements. This change was
made to allow this to be done in a more effective manner. Staff will work closely with both Eureka
Recycling and Waste Management on this effort. Staff has developed a resident communication
plan that will be implemented over the next year (see attached 2008-9 Solid Waste Communication
Plan).
Meeting of August 25, 2008 (Item No. 11) Page 3
Subject: Solid Waste Program Update
City Field Inspector
Starting in October 1 the person in the field that responds to issues or concerns will be a City
employee and not a Contractor employee, as in the past. Besides addressing resident concerns and
ordinance compliance issues our inspector will monitor our contractors to ensure all contract
requirements are being met. Other duties will involve public education and outreach as well as
assisting in start-up of the contemplated residential organics collection program and
commercial/industrial & multi-family residential recycling and refuse collection program. This
position was recently filled and the new person is scheduled to being work on September 2.
Looking Forward
Residential Organics Collection
The future method of organics collection expected in the City is Co-Collected Organics (CCO).
Food wastes and non-recyclable paper will be placed and collected in the same cart as yard waste.
Yard waste that doesn’t fit into a cart may be bagged separately in biodegradable or craft (brown
paper) bags and collected by the same truck. The major benefit of co-collection over source-
separated organics is the cost savings achieved by collecting all organics in the same cart(s) with one
truck.
During the 2008 legislative session a statutory change occurred that now allows for CCO.
The major hurdle remaining before the City’s CCO program starts is the development of organic
disposal sites that are located close to St. Louis Park to make this feasible. Since the legislative
change, Hennepin County has already started working with the MPCA to site organic disposal sites
in this area. The City is in continual communication with Hennepin County Environmental
Services staff regarding this matter.
Refuse & Recycling Service for Commercial/Industrial & High Density Residential
Staff believes this program will need to be implemented in phases. The first phase will be to go
through the Organized Collection public notification process, as specified by state statute, for cities
when they are considering a new organized collection program. The first phase is planned to start in
early 2009 with an estimated minimum time of six (6) months, following the statutory
requirements. The second phase will be to contact property owners/managers and inform them of
the program and solicit their interest. The second phase is expected to begin in later 2009.
FINANCIAL OR BUDGET CONSIDERATION:
Not applicable at this time.
Meeting of August 25, 2008 (Item No. 11) Page 4
Subject: Solid Waste Program Update
VISION CONSIDERATION:
The activities above support or complement the following Strategic Direction adopted by the City
Council:
St. Louis Park is committed to being a leader in environmental stewardship. We will increase
environmental consciousness and responsibility in all areas of city business.
Focus areas:
Educating staff / public on environmental consciousness, stewardship, and best practices.
Working in areas such as…environmental innovations.
Attachments: 2008-9 Solid Waste Communications Plan
Prepared by: Scott Merkley, Public Works Coordinator
Reviewed by: Mike Rardin, Director of Public Works
Approved by: Tom Harmening, City Manager
Experience Green Living in the Park
Solid Waste Communication Plan
2008 – 2009
Fall 2008
Park Perspective Articles
Program Changes *
Introduce Eureka Recycling *
Holiday Collection Schedule
Green Business Award Program
Green Business Award Reminder
Fall Clean-up Event (October)
Choose to Reuse Month (October)
Sustainable Living
America Recycles Day (November 15)
Fall Yard Waste Practices
Leaf Collection Ends
Web Site
Program Information *
Recycling and Garbage Updates *
Yard Waste Updates
Get Caught Recycling Winners
Cable TV
Eureka to discuss the recycling program on “Inside the Park” , a 1/2 hour special (Oct)
Direct Mailing
Contractor Information Magnets *
Eureka’s Recycling Guide *
Walkup pricing letters from Eureka & Waste Management
Newspaper
Press Release - Garbage and Recycling Contract Changes
Events
Fall Clean-up Day (October)
Neighborhood Night Out (August)
Meeting of August 25, 2008 (Item No. 11)
Subject: Solid Waste Program Update Page 5
Winter 2008-09
Park Perspective Articles
Holiday Collection Schedule
Green Business Award Winners
Winter Cart Placement/Snow Removal
Special Yard Waste Collection
Holiday Tree Collection
America Recycles Day (November 15)
Web Site
Program Information
Waste reduction – green gatherings, home waste reduction
Get Caught Recycling Winners
Cable TV
General program information, announcements, and events
Eureka Recycling Education Show
Spring/Summer 2009
Park Perspective Articles
Program Updates
Household Hazardous Waste Drop-off Event
National Public Works Week
Spring Clean-up Day
Earth Day/Arbor Day
Home Remodeling Fair
Web Site
Program Information
Get Caught Recycling Winners
Cable TV
General program information, announcements, and events
Events
Spring Clean-up Day (June)
Earth Day/Arbor Day (May)
Home Remodeling Fair
Fire Department Open House
Public Works Week (May)
Eco-Fair/Parktacular (June)
Meeting of August 25, 2008 (Item No. 11)
Subject: Solid Waste Program Update Page 6
Fall 2009
Park Perspective Articles
Program Information
Holiday Collection Schedule
Green Business Award Program
Fall Clean-up Event (October)
Choose to Reuse Month (October)
America Recycles Day (November 15)
Web Site
Program Information
Garbage and Recycling Updates
Get Caught Recycling Winners
Cable TV
General program information, announcements, and events
Events
Fall Clean-up Day (October)
Neighborhood Night Out (August)
* Denotes Contractor Transition item
Meeting of August 25, 2008 (Item No. 11)
Subject: Solid Waste Program Update Page 7
Meeting Date: August 25, 2008
Agenda Item #: 12
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Update on Energy Audit of City Facilities
RECOMMENDED ACTION:
No action required. Staff is updating Council on Energy Audit in City Operations.
POLICY CONSIDERATION:
None at this time.
BACKGROUND:
On March 19, 2007 the Council adopted the Vision Strategic Directions – 18 Month Guide. A key
focus area of this Guide was “Expanding Energy Efficiencies in City Operations”. The City Council
and staff discussed this particular focus area at a Study Session in May. At that time it was
determined that a first good step in achieving this area of focus was to do an energy audit of the
City’s operations. Since that time staff has been working on having such an audit undertaken.
Research on vendors, development of qualifications for an energy audit, and review of facilities
infrastructure improvements has all been completed. This project will encompass a technical energy
audit of the facilities listed below.
It is anticipated the energy audit will commence in the fall of 2008.
The action team that worked in this area included the following City staff: Mark Hanson, Cary
Smith, Mark Oestreich, Craig Panning, John Altepeter and Action Champion Brian Hoffman.
Facilities to be Recommended for Energy Audit Consideration
City Hall (5005 Minnetonka Boulevard)
Police Station (3015 Raleigh Avenue)*
Municipal Service Center (7305 Oxford Street)
Rec Center (3700 Monterey Drive)
Utilities (3752 Wooddale Avenue)
Westwood Nature Center (8300 West Franklin)
Park Shelters (Wolf, Oak Hill, Louisiana Oaks, Browndale, Nelson, etc.)
*The Police Department operates three police substations out of non-city owned property at
Excelsior & Grand (4717 Park Commons Drive), Texa-Tonka Center (Texas Avenue &
Minnetonka Boulevard) and Meadowbrook (4072 Meadowbrook Lane) which may or may not be
included in the audit.
Meeting of August 25, 2008 (Item No. 12) Page 2
Subject: Expanding Energy Efficiencies in City Operations
In addition, the city is investigating the rebuilding of its two fire stations in the near future, but in
the interim could be benefited from short-term energy conservations options. These facilities may or
may not be included in the audit.
The Energy Audit will include:
• Site audits using a standard protocol that is in conformance with the B3 information system –
the State of Minnesota energy benchmarking system;
• Benchmarked data would be input into an established program such as EPA Portfolio Manager
for Facilities (PM);
• The program would establish a performance rating for each entity audited and create a “baseline”
for energy usage;
• A list of options would be developed for energy improvements at each entity audited.
FINANCIAL OR BUDGET CONSIDERATION:
Funding for the energy audit was included in the City’s 2008 budget.
VISION CONSIDERATION:
St. Louis Park is committed to being a leader in environmental stewardship by increasing
environmental consciousness and responsibilities in all areas of city business.
Attachments: None
Prepared by: Lisa Songle, Office Assistant
Reviewed by: Brian Hoffman, Director of Inspections
Approved by: Tom Harmening, City Manager