HomeMy WebLinkAbout2008/02/11 - ADMIN - Agenda Packets - City Council - Study SessionAGENDA
CITY COUNCIL STUDY SESSION
FEBRUARY 11, 2008
6:30 P.M.
Councilmember Finkelstein will be participating by telephone conference
as allowed by Minnesota Statute 13D.021
Discussion Items
1. 6:30 p.m. Future Study Session Agenda Planning
2. 6:35 p.m. Human Rights Commission 2007 Annual Report and 2008 Work Plan
(Commission Present)
3. 6:55 p.m. Project Update - Park Place Boulevard Project - Project 2007-1101
4. 7:25 p.m. Wireless Project Update
5. 8:10 p.m. Highway 7 and Wooddale Avenue Vapor Study Update
6. 8:30 p.m. Police Advisory Commission 2007 Annual Report and 2008 Work Plan Review
7. 8:45 p.m. Communications (verbal)
Written Reports
8. Requested Amendments to Hoigaard Village Redevelopment Contract
9. Utility Billing Extended Absence Credit
8:55 p.m. Adjourn
Auxiliary aids for individuals with disabilities are available upon request. To make arrangements, please call
the Administration Department at 952/924-2525 (TDD 952/924-2518) at least 96 hours in advance of meeting.
St. Louis Park Economic Development Authority and regular City Council meetings are carried live on Civic TV
cable channel 17 and replays are frequent; check www.parktv.org for the schedule. The meetings are also streamed
live on the internet at www.parktv.org, and saved for Video on Demand replays. The agenda is posted on Fridays
on the official city bulletin board in the lobby of City Hall and on the text display on Civic TV cable channel 17.
The agenda and full packet are available by noon on Friday on the city’s website.
Meeting Date: February 11, 2008
Agenda Item #: 1
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Future Study Session Agenda Planning – February 25, 2008.
RECOMMENDED ACTION:
Council and the City Manager to set the agenda for the Monday, February 25, 2008 study session.
POLICY CONSIDERATION:
Does the Council agree with the agenda as proposed? Please note that this is a tentative agenda
– the City Manager has concerns regarding the content and length of this agenda and will
likely be making adjustments.
BACKGROUND:
At each study session, approximately five minutes are set aside to discuss the next study session
agenda. For this purpose, attached please find the tentative agenda and proposed discussion items
for the study session on February 25.
FINANCIAL OR BUDGET CONSIDERATION:
None.
VISION CONSIDERATION:
None.
Attachment: Tentative Study Session Agenda for February 25, 2008
Prepared by: Marcia Honold, Management Assistant
Approved by: Tom Harmening, City Manager
Meeting of February 11, 2008 (Item No. 1) Page 2
Subject: Future Study Session Agenda Planning
Future Study Session Agenda Planning
Tentative Discussion Items
Monday, February 25, 2008 – 6:00 p.m. – Box Lunches
1. Future Study Session Agenda Planning – Administrative Services (5 minutes)
2. Vision Update - Environmental – Administrative Services (20 minutes)
Staff will provide the Council with an update on the Vision strategic direction of
environmental stewardship to the community.
3. Police Advisory Commission 2007 Annual Report and 2008 Work Plan (Commission
Present) – Police (20 minutes)
The City Council will review the Police Advisory Commission’s work plan and annual report
at their study session on February 11, 2008. On February 25, the Commissioners and staff
liaisons will discuss the Annual Report and Work Plan with Council. Council will be asked
to provide feedback to the Commissioners.
4. Police Department Annual Operations Update – Police (45 minutes)
Police leadership will present Council with the highlights of the department’s 2005 activities.
Council will have an opportunity to hear from each of the separate workgroups and ask
questions of staff.
5. Twin Cities & Western Railroad (30 minutes)
Representatives from Twin Cities & Western Railroad will provide Council in an overview of
current and future railroad operations, including the Glencoe Railroad Mitigation Project.
6. Solid Waste Collection Proposals – Public Works (45 minutes)
Does Council agree with staff’s summary and evaluation of the solid waste collection
proposal and recommendations?
7. West 36th Street Reconstruction Streetscape Update - Public Works (45 minutes)
Staff will review roadway design and streetscape concepts and is interested in Council’s
feedback on the update.
8. Communications – Administrative Services (10 minutes)
Time for communications between staff and Council will be set aside on every study session
for the purposes of information sharing.
Reports
Redevelopment Agreement – Erv’s
Housing Program Activity Report – Community Development
Financial Reports (January 2008) - Finance
9:40 p.m. End of Meeting
Meeting Date: February 11, 2008
Agenda Item #: 2
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Human Rights Commission Annual Report and Work Plan.
RECOMMENDED ACTION:
The purpose of this report is to provide the council with the work plan and annual report prepared
by the Human Rights Commission (HRC) in advance of the meeting with the commissioners.
POLICY CONSIDERATION:
Not applicable.
BACKGROUND:
The City Council reviewed the 2008 HRC Work Plan and 2007 Annual Report at the January 28,
2008 study session prior to the annual meeting with the Human Rights Commission. Comments
made by the Council have been passed on and will be addressed during the upcoming study session.
The 2008 HRC Work Plan and the 2007 Annual Report are attached for council’s review and
discussion. The HRC will be present at the February 11, 2008 study session to answer any questions
from the City Council.
FINANCIAL OR BUDGET CONSIDERATION:
Not applicable.
VISION CONSIDERATION:
Not applicable.
Attachments: Human Rights Commission 2007 Annual Report
Human Rights Commission 2008 Work Plan
Prepared by: Marney Olson, Community Liaison
Reviewed by: John Luse, Chief of Police
Approved by: Tom Harmening, City Manager
Meeting of February 11, 2008 (Item No. 2) Page 2
Subject: HRC Annual Report and Work Plan
2007 Human Rights Commission Annual Report
The following report is based on the work performed by the Human Rights Commission, set by the
2007 HRC work plan.
Priorities
1 Connecting and supporting minority communities
Worked with adult education to reach out to learners from diverse backgrounds.
In April the HRC worked with community Education and the ELL classes and had a “mini forum”
at Central Community Center with the ELL students. Each commissioner met with two or three
ELL students to discuss things they like about St. Louis Park, areas for improvement, and other
general comments about living in St. Louis Park. This event was a great way to begin working with
the ELL classes and the HRC is looking forward to partnering with the ELL classes in the future.
Plan follow-up for July, 2006 Somali Community Forum and work with groups such as Somali
Action Alliance and Jewish Community Action to reach out to immigrant and minority
communities.
Early in 2007 Chair Karmit Bulman contacted Somali Action Alliance and Jewish Community
Action and let them know the HRC would be happy to work with them on a follow up to the 2006
Somali Forum. No further plans were made for 2007.
Hosted the 2007 International Film series.
In pursuit of its goal to “cultivate a community that embraces principles of equity and respect for all
citizens,” the St. Louis Park Human Rights Commission (HRC) sponsored an international film
series in 2007 with the help of an Arts & Culture Grant.
One of the goals of the film series was to showcase the amazing diversity of cultures and
experiences woven into the fabric of St. Louis Park. The aim was not only to draw a diverse group
of moviegoers together, but also to provide an opportunity for questions and discussion following
the film.
The 2007 International Film Series included the following films which were shown from July
through November:
The Letter: Director Ziad H. Hamzeh explores what American news outlets have dubbed the
‘Somali Invasion’ of Lewiston, Maine – an insulated, predominantly white former mill town
struggling to maintain its equilibrium in the wake of the 9/11 tragedy.
The speakers following the film were St. Louis Park Mayor Jeff Jacobs and Somali Elder Mohamed
Hassan Mohamud. Movie available from St. Louis Park HRC
Lost Boys of Sudan: Lost Boys of Sudan is an Emmy-nominated feature-length documentary that
follows two Sudanese refugees on an extraordinary journey from Africa to America. Safe at last
from physical danger and hunger, a world away from home, they find themselves confronted with
the abundance and alienation of contemporary American suburbia.
The speakers following the film were Ellen Lowry, Lead ELL Teacher for Community Education,
and Gabriel Solomon. Gabriel was a refugee who moved to Fargo, ND at age six from Sudan. He
is currently a graduate student at the University of Minnesota. Movie available at Blockbuster
Meeting of February 11, 2008 (Item No. 2) Page 3
Subject: HRC Annual Report and Work Plan
PaperClips: Whitwell, TN is a small, rural community of less than 2000 people. Its citizens are
almost exclusively white and Christian. In 1998, the children of Whitwell Middle School took on an
inspiring project launched out of their principals desire to help her students open their eyes to the
diversity of the world and understand the holocaust. What happened would change the students,
their teachers, their families, and the entire town forever…and eventually open hearts and minds
around the world.
Jodi Ellowitz led the discussion following the film. Ms. Ellowitz is the Director of Education for
Jewish Community Relations Council of Minnesota and the Dakotas (JCRC) and Tolerance
Minnesota, an award-winning educational initiative of the JCRC. She specializes in Holocaust
education and is schooled in survivor testimony, art, literature and the history of the Holocaust. She
also wrote a study guide that goes with the PaperClips book. Movie available at Blockbuster
Postville: When Cultures Collide: Postville explores the struggles and rewards, complexity and
comedy of instant multiculturalism. Through the prism of Postville, Iowa (population 1500), this
documentary examines what happens when a once homogenous town becomes a new model for the
American melting pot. This program investigates the roots of cultural misunderstanding, explores
the meaning of community, showcases the manifestation of underlying racism and offers a glimpse
into what might be the future of small town America.
Dr. and Rabbi Joseph Shagalow was the discussion leader following the movie. Dr. Shagalow is a
resident of St. Louis Park and led a fantastic discussion using his personal experience, his familiarity
with the town of Postville, and answered questions about Judaism and Jewish customs. Movie
available from St. Louis Park HRC
Made in L.A. – Made in L.A. follows the remarkable story of three Latina immigrants working in
Los Angeles garment sweatshops as they embark on a three-year odyssey to win basic labor
protections from a mega-trendy clothing retailer. Made in L.A. reveals the impact of the struggle on
each woman’s life as they are gradually transformed by the experience. Compelling, humorous,
deeply human, Made in L.A. is a story about immigration, the power of unity, and the courage it
takes to find your voice.
Karla Buchmann was the discussion leader following Made in L.A. Ms. Buchman is a Job Developer
at Communidades Latinas Unidas EN Servicio (CLUES) which is Minnesota’s premier provider of
behavioral health and human services to the Latino Community. Available from St. Louis Park
HRC
The film series was very successful, and there was standing room only for the first film. Many
moviegoers commented on the strength of the discussion leaders which added to the film
experience. Three of the films are owned by the Human Rights Commission. The other two films
are available at Blockbuster.
Participate in community events such as Parktacular and Children First Ice Cream Social in
order to reach out to the St. Louis Park community.
On May 20, 2007, the HRC participated in the Children First Ice Cream Social. HRC brochures,
posters, and buttons were available and the ELL classes let us borrow their students’ posters that
told why they moved to America. This year we also provided HRC coloring sheets and this was a
huge hit with the kids, which allowed time to answer questions from parents.
Meeting of February 11, 2008 (Item No. 2) Page 4
Subject: HRC Annual Report and Work Plan
2 Community & Youth Education
Work with key individuals in the school district to explore outreach and education opportunities.
The HRC and CEAC (Community Education Advisory Council) held a joint meeting April 17, 2007.
The purpose of the meeting was to discuss ways the HRC and CEAC can work together to reach
their goals. This meeting was a great way to connect the HRC with Community Education.
Ongoing Commission Work
Responded to bias crimes as they occurred in partnership with the Police Department.
Sponsored a Human Rights Essay Contest winner for the state competition each year.
Selected an annual Human Rights Award winner for St. Louis Park.
The 2007 Human Rights Award was awarded to Raleigh Kent for her involvement in the Women’s
Dialogue Group which has been meeting for six years.
Other Projects
In 2007 the HRC participated in the Meadowbrook National Night Out Party. This was a great
opportunity to connect with the neighborhood and share information about the Human Rights
Commission.
The St. Louis Park City Council adopted the following strategic direction on March 19, 2007: St.
Louis Park is committed to being a connected and engaged community. Focus will be on:
Directing the Human Rights Commission to examine the Diversity section of Vision St. Louis
Park and develop goals/recommendations for actions. The HRC is examining Vision at each
monthly meeting and will continue this work in 2008. The HRC has taken the initial Diversity
task force document and created a new document broken down by like categories such as
Communications, Human Resources, Community Development and Other Vision Teams. In
2008 work will continue with city staff and Vision Champions to review the new document and
plan next steps.
Meeting of February 11, 2008 (Item No. 2) Page 5
Subject: HRC Annual Report and Work Plan
Human Rights Commission
2008 Work Plan
Mission: The purpose of the human rights commission shall be to advise the city council in its
efforts to ensure all citizens protection of their human rights and full and equal opportunity for
participation in the affairs of this community. The commission assists individuals and groups in
cultivating a community that embraces principles of equity and respect for all of its citizens.
Priorities
1 Connecting and supporting minority communities
Work with adult education to reach out to learners from diverse backgrounds.
Work with groups such as Somali Action Alliance and Jewish Community Action and others
as necessary to complete the mission of the Human Rights Commission.
Continue outreach to immigrant and minority communities.
Work with Community Education to co-sponsor 2008 International Film series.
Participate in community events such as Children First Ice Cream Social and National Night
Out in order to reach out to the St. Louis Park community.
2 Community & Youth Education
Work with key individuals in the school district to explore outreach and education
opportunities including, but not limited to, increasing participation in Kindergarten
Roundup.
Vision St. Louis Park
Examine the Diversity section of Vision St. Louis Park and develop goals/recommendations
for actions.
Ongoing Commission Work
Respond to bias crimes as they occur in partnership with the Police Department.
Sponsor a Human Rights Essay Contest winner for the state competition each year.
Sponsor a Human Rights Poster Contest winner for the state competition.
Select annual Human Rights Award winners for St. Louis Park.
Meeting Date: February 11, 2008
Agenda Item #: 3
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Project Update - Park Place Boulevard Project - Project 2007-1101.
RECOMMENDED ACTION:
The purpose of this Study Session is to update the Council on the project development, proposed
streetscape enhancements, provide information on next steps and project schedule, and answer any
questions Council may have concerning the project. As this project is on a very fast track, staff
feels it is important to check in with the Council before it proceeded much further.
POLICY CONSIDERATION:
Is the City Council comfortable with the direction and schedule for this project?
Are there questions or concerns regarding the cost and funding needs for this project?
BACKGROUND:
Roadway
Over the past 1-2 years, plans have gradually been developed for the proposed West End (Duke) site
improvements in the area west of Highway 100, east of Park Place Boulevard, and north of Gamble
Drive. The development of these plans included many items, including a traffic study that
recommended improvements to Park Place Boulevard. Improvements to Park Place Boulevard are
necessary primarily to provide for the additional traffic generated by the Duke development.
On November 5, 2007, the City Council authorized a contract with SRF Consulting Engineers to
prepare plans and specifications for reconstructing and improving Park Place Boulevard. The
improvements will essentially consist of the following:
1. Adding of turn lanes and improvements to the intersections of Park Place Boulevard with
Wayzata Boulevard, W. 16th Street, and Gamble Drive.
2. Installation of new traffic signals at the above intersections.
3. Complete removal and replacement of the existing bituminous surface and concrete curb
and gutter.
4. Revision of street grades and profiles as needed to match the proposed West End
Development, as well as other existing properties bordering Park Place Boulevard.
Meeting of February 11, 2008 (Item No. 3) Page 2
Subject: Park Place Boulevard Roadway and Streetscape Update, Project 2007-1101
Streetscape
SRF has been assisting the Developer in developing streetscape plans for the streets within and
adjacent to the West End Development by a separate contract. This has included the portion of
Park Place Boulevard adjacent to the West End (Duke) site. As a result of their streetscape work on
the Duke site and the Park Place Boulevard roadway reconstruction design, SRF has developed
concept drawings for the greater Park Place Boulevard corridor within the roadway reconstruction
limits (Wayzata Boulevard to Cedar Lake Road). Provisions for streetscape plans were intentionally
not included in our earlier agreement with SRF. However, based on the redevelopment process
currently underway, an additional agreement with SRF will be necessary in order to complete plans
and specifications for the streetscape portion of the Park Place Boulevard reconstruction. A request
for authorization of a contract for this work with SRF in the amount of approximately $113,000 is
planned to be presented to the City Council at the February 19, 2007 regular meeting.
As part of constructing streetscape enhancements for the Park Place Boulevard corridor, the
following issues and design details are being discussed and developed as part of the project:
1. Discussions regarding long-term maintenance responsibilities, including the creation of a
Special Service District (SSD), similar to those established along Excelsior Boulevard.
2. Preliminary discussions with the owners of other properties along Park Place Boulevard to
provide information regarding the proposed improvements.
3. Discussions regarding the construction of a multi-use trail along the west side of Park Place
Boulevard, including long term consideration of pedestrian and bicycle needs.
4. Investigations with regards to Right of Way and easement needs.
5. Consideration of specific design issues, including lighting fixtures, irrigation, plantings,
retaining walls, and other enhancements.
6. Consideration of snow removal and storage.
7. Traffic staging during the course of construction.
Project Schedule
Open-house public informational meetings are currently being scheduled for Thursday, February 21.
The times and locations will be provided in a separate announcement.
The intended project schedule is to commence construction of Park Place Boulevard in the spring
or early summer of this year (2008). It is likely that construction plans for the streetscape portion of
the roadway reconstruction will not be completed until later in 2008 with construction being
completed mostly, if not all, during 2009.
Meeting of February 11, 2008 (Item No. 3) Page 3
Subject: Park Place Boulevard Roadway and Streetscape Update, Project 2007-1101
FINANCIAL OR BUDGET CONSIDERATION:
Preliminary estimates for the roadway and streetscape portions of Park Place Boulevard are
$5,000,000 and $1,500,000, respectfully. The fees for the streetscape improvements will be paid
from primarily Developer and TIF funds. Smaller amounts of State Aid and other funds will also be
utilized to assist in financing the project as shown below. As you will note, a funding gap does still
exist that requires further work to determine how that might be filled.
Projected Costs
Street Reconstruction $ 5,000,000
Streetscape Construction $ 1,500,000
Projected Funding
Development Agreement (Duke) $ 250,000
Municipal State Aid Funds (MSA) $ 195,000
Tax Increment Financing (TIF) $ 5,000,000
Unfunded (TBD) $ 1,055,000
VISION CONSIDERATION:
Design of the Park Place Boulevard Roadway and Streetscape Improvements will consider and
accomplish the following Vision related goals:
Sidewalks and Trails and Transportation:
1. Will provide improved safety and facilities for pedestrians and bicycles.
2. Will provide stronger links to destinations, including gathering centers and transit facilities.
Attachments: Proposed Streetscape Cross Section – 2 pages
Preliminary Streetscape Layout – 2 pages
Prepared By: Scott Brink, City Engineer
Reviewed By: Michael P. Rardin, Director of Public Works
Kevin Locke, Director of Community Development
Approved By: Tom Harmening, City Manager
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Meeting of February 11, 2008 (Item No. 3)
Subject: Project Update - Park Place Blvd Project - Project 2007-1101 Page 4
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RESTAURANT
SEATING Revisions:Date:Drawn By:Checked By:Drawing Number:
Of Sheets
Duke Realty Job Number:
A/E Job Number:
Certified By:Scale:ST. LOUIS PARK, MINNESOTA/GOLDEN VALLEY, MINNESOTA1600 Utica Avenue South
Fax: (952) 543-2975
Phone: (952) 543-2900
Suite 250
Minneapolis, MN 55416
REALTY CORPORATION
Date:THE WEST END - RETAIL020108CITY PUD SUBMITTAL02.01.086195 / /Meeting of February 11, 2008 (Item No. 3)
Subject: Project Update - Park Place Blvd Project - Project 2007-1101 Page 5
Revisions:Date:Drawn By:Checked By:Drawing Number:
Of Sheets
Certified By:Scale:ST. LOUIS PARK, MINNESOTA/GOLDEN VALLEY, MINNESOTADate:THE WEST END - RETAIL020108CITY PUD SUBMITTAL02.01.086195 / /Meeting of February 11, 2008 (Item No. 3)
Subject: Project Update - Park Place Blvd Project - Project 2007-1101 Page 6
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Certified By:Scale:ST. LOUIS PARK, MINNESOTA/GOLDEN VALLEY, MINNESOTADate:THE WEST END - RETAIL020108CITY PUD SUBMITTAL02.01.086195 / /Meeting of February 11, 2008 (Item No. 3)
Subject: Project Update - Park Place Blvd Project - Project 2007-1101 Page 7
Meeting Date: February 11, 2008
Agenda Item #: 4
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
WiFi Project Update.
RECOMMENDED ACTION:
No formal action is requested. Staff desires to check back in with the Council as a follow-up to the
discussion which occurred at last week’s Council workshop and determine next steps.
POLICY CONSIDERATION:
Are the comments and questions listed in the attachment an accurate summary of what was
discussed at the Council’s workshop on February 1?
Is Council in agreement with staff’s suggested approach noted below?
BACKGROUND:
The Council discussed WiFi at their workshop on Friday, February 1, 2008. During the discussion,
many questions were raised by Council. At the end of the discussion, it was agreed staff would
summarize the comments and questions raised at the workshop and, based on the discussion,
suggest possible next steps depending on how Council wished to proceed. Attached is a summary
of the comments and questions raised during the workshop. Staff requests feedback on this
summary and any additions and/or deletions which should be made.
FOLLOW UP QUESTIONS AND POSSIBLE NEXT STEPS:
As the City Council goes about determining what to do next, some fundamental questions staff
would suggest we revisit first are:
Does the City of St. Louis Park still have a role or responsibility in providing
affordable, high speed internet service to some or all of its constituents? If so, what
goals or objectives are we attempting to achieve by providing this service?
• If the answer is yes or maybe, is the City Council willing to subsidize the cost of
providing this service (e.g., retail model no long considered viable)?
• If the answer is yes or maybe to the above, staff would suggest that the next course of
action(s) be as follows:
1. Issue a Request for Proposals or Request for Qualifications from consultants to do
the following:
Undertake a thorough scan of the marketplace relative to wireless and fiber
technologies. This would include research of what is happening in both the
public and private arena relative to service offerings and technological changes.
Examine option of partnering with Minneapolis.
Obtain feedback from our constituents on the City’s role in providing Internet
service.
Meeting of February 11, 2008 (Item No. 4) Page 2
Subject: WiFi Project Update
Develop options/models for the City Council to consider for providing internet
service in some form to all or some of our constituents (this could include fiber,
wireless or both).
Comment: At this time, Staff would expect the above analysis and related decision
making process would take a minimum of six months to accomplish. The cost to
undertake this is still uncertain and dependent on the final scope of work but would
likely exceed $50,000 (staff may have more specific cost estimates at the meeting).
2. Whether or not the Council chooses to proceed with the steps noted in #1 above, a
decision does need to be made regarding whether or not the City should continue to
maintain the original pilot project (this assumes that service will be terminated, with
proper notice, to the current non-paying users of the ARINC network).
Options are:
Have staff develop a schedule to inform pilot users and shut down the system.
Continue to support the current pilot system until #1 above is completed and
then make a decision as to its status.
FINANCIAL OR BUDGET CONSIDERATION:
The cost to maintain the original pilot for a year is approximately $45,000 (this assumes no changes
in the amount of subscribers or fees). The cost to undertake the analysis noted above is likely to
exceed $50,000 (staff may have more specific cost estimates at the meeting). The likely funding
source for these expenditures would be the Development Fund.
VISION CONSIDERATION:
Not applicable.
Attachments: Questions and General Comments from 2/1/08 Council Workshop
Prepared by: Nancy Gohman, Deputy City Manager/HR Director
Approved by: Tom Harmening, City Manager
Meeting of February 11, 2008 (Item No. 4) Page 3
Subject: WiFi Project Update
Questions and General Comments from 2/1/08 Council Workshop on WiFi
Some questions or comments may have come up multiple times. To make this report concise,
comments or questions are only listed once below.
• What do we give, to whom and at what cost?
• Do we make this service available only to areas that do not have high speed service?
• What questions should we ask that we did not ask before (or what did we not have the answer
to)?
• Who is the target audience?
• Should we retain greater control if another contract/provider is hired?
• Can we check, in greater detail, qualifications, track record, references, etc.?
• Would a system help with delivery of city services?
• Is the goal to help people be connected?
• The execution by ARINC was really messed up.
• Would an electrified system work? What is the cost of an electrified system?
• How much time would it take to build another system?
• Would it make sense to be included in the Minneapolis system?
• Is WiFi obsolete?
• What is the future technology – fiber optics? Is fiber the best way to do this?
• What is the retail cost of our system?
• What is the subsidy amount for the pilot per household?
• Where is technology going?
• If we ask the public, we need to make sure we ask the right question. We may only be hearing
from those on the pilot who want to continue because they have the service. (adverse selection)
• How will we hear from others?
• Staff is telling us the retail model does not work.
• Do we have support from residents to provide a subsidy for this program?
• We need to get the poles pulled out by April 1st.
• What is the experience in other cities?
• How do we find out the real information? Consultants, like developers, will say anything to get
the deal done? How do we get proof?
• If we commit, we need to be double sure it can be done.
• In the next contract there should be many steps with dates attached, and if the system is not
built by certain dates that penalties apply and if it goes on, more dates and penalties.
• Can staff use WiFi system in node areas to do their work?
• If it is built through a fiber system, can it be an organic growth?
• Instead of having a system, should we look at providing a subsidy so people can afford
connecting to a provider such as Qwest?
• What is our goal?
Meeting of February 11, 2008 (Item No. 4) Page 4
Subject: WiFi Project Update
• What is affordable?
• How much should we spend if we study this?
• We don’t need to wait for settlement with ARINC if we need to study this.
• We will get all of our money back.
• Staff does not have time to do the study, what does it cost to do a study?
• How much time would it take to do a study?
• The public reaction is that ARINC needs to take the poles down.
• Can we tie this type of a program into a pavement management system (conduit for fiber)?
• Why do we need to do this?
• What happens if we don’t do WiFi or a study?
• Why is timing so immediate?
Meeting Date: February 11, 2008
Agenda Item #: 5
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Highway 7 and Wooddale Avenue Vapor Study Update.
RECOMMENDED ACTION:
Study Session discussion only. No action requested at this time.
POLICY CONSIDERATION:
Not applicable.
BACKGROUND:
The US-EPA provided staff with a soil vapor study project status as of February 5, 2008 which was
incorporated into the following updates:
Access Agreements
219 access agreements have been received. Of these, 187 are residential and 29 are
commercial/industrial. Sampling probes have been installed at 216 of these properties. There is
one property scheduled for probe installation, one property owner changed their mind after signing
the access, and the other property is pending scheduling.
Sample Collection
Sub-slab samples have been collected at 212 properties to date. 184 from residential properties and
29 from commercial/industrial properties. There are 4 residential properties with probes installed
but without a sub-slab sample collected yet due to scheduling conflicts with the homeowner.
Initial Sample Results
Of the 212 sub-slab samples collected and tested to date, 40 have exceeded the screening level for
TCE and/or PCE, established by the Minnesota Department of Health. 32 are residential and 8 are
commercial/industrial. Owners of all these properties have been notified.
The results are in the process of being mapped and evaluated to determine if the study area
boundaries will need to be expanded.
In Progress
Properties that exceeded the sub-slab screening level are being searched by US-EPA contractors for
products that might cause interference with the indoor air sample at least 24-hours before the
complete full column indoor air sampling begins. These products are removed from inside the
buildings. For the commercial/industrial properties, where it might not be possible to remove these
products, they will be documented and evaluated for effect after the full column indoor air sample is
tested.
Meeting of February 11, 2008 (Item No. 5) Page 2
Subject: Highway 7 and Wooddale Avenue Vapor Study
Using a long hose extending from the TAGA (bus), indoor air is being screened in each structure
using the real time sampling abilities of the equipment before placement of the SUMMA canisters
for the complete 24-hour indoor air sampling. Canisters are placed to collect air from the basement
and first floor of the building and also another SUMMA canister is used to repeat the sub-slab soil
vapor level.
Mitigation
If a sub-slab depressurization (vapor extraction per US-EPA) system is necessary for residential
buildings, Home Safety Solutions will be the contractor. They are a Minnesota company,
specializing in radon, mold, asbestos, lead, and carbon monoxide solutions. Staff has met with the
company to discuss system design, code requirements and their process.
The contractor is in agreement with staff that the 3-4” diameter PVC exhaust piping of the systems
should be installed within the interior of a house. Soil vapor being exhausted can include high
moisture levels which could condensate within exterior piping in cold weather conditions.
Maintaining the fan and piping within conditioned space (or attic) whenever possible is a preferred
design consideration. Home Safety Solutions has installed many similar systems for radon removal
in existing homes and has always been able to find a route into the attic and through the roof. A full
two-story home or some commercial buildings could pose challenges.
The US-EPA has stated that they will rely on the system design proposal made by the contractor for
any home which will have a system installed. They are maintaining the position that any
commercial/industrial buildings will not be paid for under the program. We will know the extent of
this issue after the 8 commercial buildings with high sub slab levels have the indoor air sampling
completed.
FINANCIAL OR BUDGET CONSIDERATION:
Not applicable.
VISION CONSIDERATION:
Not applicable.
Attachments: None
Prepared by: Brian Hoffman, Director of Inspections
Approved by: Tom Harmening, City Manager
Meeting Date: February 11, 2008
Agenda Item #: 6
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Police Advisory Commission 2007 Annual Report and 2008 Work Plan.
RECOMMENDED ACTION:
This report summarizes work performed by the Police Advisory Commission in 2007 and outlines
the intentions of PAC for work to be performed in 2008. PAC requests feedback and guidance
from Council regarding both reports.
POLICY CONSIDERATION:
Not applicable.
BACKGROUND:
In accordance with Council policy, the 2007 Annual Report and 2008 Work Plan are submitted for
Council review at the February 11th study session. Members of PAC will then meet with Council at
the February 25th study session for discussion and guidance.
FINANCIAL OR BUDGET CONSIDERATION:
Not Applicable.
VISION CONSIDERATION:
The 2008 PAC Work Plan contemplates participation in several focus areas of the Vision Process.
Attachments: Police Advisory Commission 2007 Annual Report
Police Advisory Commission 2008 Work Plan
Prepared by: John D. Luse, Chief of Police
Approved by: Tom Harmening, City Manager
Meeting of February 11, 2008 (Item No. 6) Page 2
Subject: PAC Annual Report and Work Plan
2007 POLICE ADVISORY COMMISSION (PAC) ANNUAL REPORT
The purpose of the PAC Annual Report for 2007 is to advise Council of work performed during
2007 and propose a work plan for 2008 initiatives.
The Police Advisory Commission Mission
The mission of the Police Advisory Commission is:
• To enhance the awareness of the police department’s capabilities and services
• To provide an opportunity for citizen involvement in police services
• To encourage exchange between the police department and the community
2007 Highlights
The following are highlights of the 2007 work performed by PAC:
Police Citizens Academy
• Commissioners assisted Officer Czapar in critiquing previous classes.
• Feedback from commissioners was used to make adjustments in the structure and content of
the academy.
• Commissioners served as “greeters” for the spring and fall academies and received positive
feedback on adjustments made to the academy.
In April, Commissioners Lanenberg and Markgraf met with police staff and Jamie Zwilling to
provide input on community education related to the impact on graffiti.
Crime Mapping Program
• At the May meeting, Commissioners reviewed a proposed crime mapping program
• After the demonstration, Commissioners provided insight on what residents would like to
see in the mapping program and how residents would use and react to information provided
by the mapping program.
• Commissioners made several suggestions on improving the mapping program and indicated
they felt it would be useful and well received.
Traffic Sub-Committee
• Commissioner Widmer has been attending bi-monthly Traffic Advisory Meetings hosted by
City staff.
• Commissioner Widmer has provided citizen input on traffic-related issues and street
projects.
• Commissioner Widmer has also been working with City staff to develop a user-friendly
mechanism for citizen input on traffic problem areas.
Meeting of February 11, 2008 (Item No. 6) Page 3
Subject: PAC Annual Report and Work Plan
Public Relations Sub-Committee
• Organized the inaugural St. Louis Park Crime Fund Golf Tournament.
• The purpose of this tournament is to bring the department and the business community
together for a day of fun and fundraising.
• The tournament was held on September 7th and raised about $2,500 for the St. Louis Park
Crime Prevention Fund.
• PAC plans to sponsor the tournament again in 2008.
HRC Liaison
• One of Pac’s goals is to build a strong partnership with HRC and work cooperatively on
police related issues.
• Commissioner Pat Swiderski has been attending HRC meetings.
• Commissioner Swiderski is participating in HRC activities and encouraging HRC members
to participate in PAC activities.
• In November, HRC member Shelly Taylor attended the PAC meeting to discuss
collaborative projects for 2008.
Meeting of February 11, 2008 (Item No. 6) Page 4
Subject: PAC Annual Report and Work Plan
PAC 2008 WORK PLAN
• Work with HRC on follow-up to Somali forum with the goal of providing training and
information about police activities and services.
• Continue working with the City’s Traffic Advisory Committee regarding traffic concerns and
complaints with the goal of developing a user friendly mechanism for citizen input on traffic
related issues.
• Plan, organize and host the 2nd Annual St. Louis Park Crime Prevention Fund Golf
Tournament with the goal of growth in participation and fundraising.
• Participate in the Vision St. Louis Park process through involvement in at least the following
focus areas:
- Conducting research to determine what makes a neighborhood organization strong,
viable and sustainable with an aim toward increasing and strengthening
neighborhoods.
- Work with HRC to examine the Diversity section of Vision St. Louis Park and
develop goals/recommendations for actions.
Meeting Date: February 11, 2008
Agenda Item #: 7
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Communications (verbal).
RECOMMENDED ACTION:
Not Applicable.
POLICY CONSIDERATION:
Not Applicable.
BACKGROUND:
At every Study Session, verbal communications will take place between staff and Council for the
purpose of information sharing.
FINANCIAL OR BUDGET CONSIDERATION:
Not Applicable.
VISION CONSIDERATION:
Not Applicable.
Attachments: None
Prepared and Approved by: Tom Harmening, City Manager
Meeting Date: February 11, 2008
Agenda Item #: 8
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Requested Amendments to Hoigaard Village Redevelopment Contract.
RECOMMENDED ACTION:
Staff wishes to apprise the EDA of Union Land II’s request for an extension of the commencement
and completion dates for portions of the Hoigaard Village project as well as the Redeveloper’s
request for an additional $200,000 in tax increment to finance greater than anticipated
environmental remediation costs.
POLICY CONSIDERATION:
Does the EDA support Union Land II’s request for extensions of the commencement and
completion dates for Phase 1 Stage 2, Phase II Stage 1 and Phase II Stage 2 of the Hoigaard Village
project and its request for an additional $200,000 in tax increment?
BACKGROUND:
On February 21, 2006, a Redevelopment Contract with Union Land II LLC (the Redeveloper) was
approved in which the Redeveloper committed to acquire 6 parcels (generally at the northwest
corner of 36th Street and Highway 100), consisting of a combined 9.6 acres, remove the existing
structures, remediate the contaminated soils, and prepare the area for redevelopment. In their place,
the Redeveloper agreed to construct a two-phase, four-stage, mixed use redevelopment called
“Hoigaard Village”.
Phase I includes two stages and is to be constructed along the north side of 36th Street between
Xenwood and Webster Avenues. Stage 1 consists of a five story, vertical mixed use building
(“Harmony Vista”) that faces 36th Street. The building will have approximately 25,000 square feet of
commercial space on the ground floor and a total of 74 condominium units on the upper four
floors.
Stage 2, to be built directly behind the mixed use building on the same block but along the south
side of 35th Street, consists of a 58 unit condominium building (“The Adagio”) with below ground
parking.
Phase II, also includes two stages, and is to be constructed on the properties formerly owned and
occupied by Hoigaards. Stage 3, built along the north side of 35th Street between Xenwood and
Webster Avenues, includes 22 rowhouses (“Medley Row”) with below ground parking.
Stage 4, to be built where the former Hoigaards store was formerly located, includes a 220-unit,
luxury apartment building to be called “The Camerata”.
Also incorporated into Phase II is a regional stormwater pond that will serve the northern portion of
the Elmwood neighborhood.
Upon completion, Hoigaard Village will have a total of 274 housing units (132 condominium units,
22 townhouse units, and 220 apartment units) and 25,000 square feet of commercial space.
Meeting of February 11, 2008 (Item No. 8) Page 2
Subject: Requested Amendments to Hoigaard Village Redevelopment Contract
To facilitate the project the EDA agreed to provide up to $5 million in Tax Increment Financing to
reimburse the Redeveloper for certain “Public Redevelopment Costs” incurred in connection with the
redevelopment of the site.
On July 10, 2006, a First Amendment to the Development Contract with Union Land II LLC was
approved which made five clarifications to the original Contract.
On March 5, 2007, a Second Amendment was approved which revised the commencement dates for
three of the project’s four Stages. However, due to a more aggressive construction schedule, the
final completion date for the entire project was moved forward four months from December 31,
2008 to August 30, 2008.
To date, Union Land II has completed all demolition, underground utility work, and environmental
cleanup on the site. According to the Redeveloper, “a substantial portion of the pond has been
constructed and is operational. A portion of the roadways repair and upgrade is complete and a
portion of the new lighting and streetscape is complete.” In addition, Phase I/Stage 1 (the 74 unit
mixed use building called “Harmony Vista”) is scheduled for completion this month. All of these
improvements are consistent with the Redevelopment Contract as amended.
Requested Extensions of Project Commencement and Completion Dates
Union Land II has requested minor schedule adjustments for Phase II of the Hoigaard Village
project. “The Camerata Apartments” are currently under construction and are scheduled for
completion September 1, 2008. Construction of the 22 rowhouses (“Medley Row”) is just beginning
and will likely be completed by the end of the year. The Contract as amended required these stages
to be completed in August and July respectively. The Redeveloper has therefore requested a Third
Amendment to the Contract reflecting the anticipated completion dates.
Union Land II LLC has also requested an extension of the commencement and completion dates
for Phase 1 Stage 2 (the 58 unit condominium building called “The Adagio”) of the Hoigaard Village
project due to slow economic conditions within the condominium market. According to the Second
Amendment to the Redevelopment Contract this stage was to have commenced July 1, 2007 and be
completed by July 31, 2008. The Redeveloper maintains it will be unable to construct the condo
building until current market conditions become more favorable. Therefore, Union Land II has
requested its required commencement date for “The Adagio” be extended from July 1, 2007 until
April 1, 2009 and that its required completion date be extended from July 31, 2008 until April 1,
2010. The proposed revised construction schedule is summarized as follows:
Meeting of February 11, 2008 (Item No. 8) Page 3
Subject: Requested Amendments to Hoigaard Village Redevelopment Contract
REVISED CONSTRUCTION SCHEDULE
Phase/Stage
Commencement
(Per 2nd Amend.)
Revised
Commencement
(Proposed)
Completion
(Per 2nd
Amend.)
Revised
Completion
(Proposed)
Phase I/Stage 1
Harmony Vista
June 1, 2006
June 1, 2006
(No Change)
Feb 28, 2008
Feb 28, 2008
(No Change)
Phase I/Stage 2
The Adagio
July 1, 2007
April 1, 2009
July 31, 2008
April 1, 2010
Phase II/Stage 3
Medley Row
July 1, 2007
July 1, 2007
(No Change)
July 31, 2008
Dec 31, 2008
Phase II/Stage 4
The Camerata
July 1, 2007
July 1, 2007
(No Change)
Aug 30, 2008
Sept 1, 2008
The revised construction schedule would likely extend the term of the Elmwood TIF District by
approximately one half year from 15 years to 15½ years.
Requested Additional Financial Assistance
Union Land II has also requested $200,000 in additional tax increment to fund greater-than-
anticipated environmental expenses it incurred related to soil conditions on the former
Hoigaard/city incinerator property. To date, the Redeveloper has incurred approximately
$1,121,000 in soil correction costs associated with the removal of ash material related to the former
municipal incinerator that operated on the site. This was $699,803 more than was budgeted. Based
on Phase I & II environmental studies, Union Land II was aware of the former incinerator
operation and that ash material was present on the property prior to purchasing it. With this
knowledge the Redeveloper understands it took some risk in acquiring the property. However, the
Phase II wasn’t able to detect the full extent of the impacted soils given the presence of the
Hoigaard store and its parking lots. Once these structures were removed, and site preparation
commenced, the full extent of the environmental impact was revealed. For this reason, Union Land
II is requesting to be reimbursed an additional $200,000 which is less than half the amount it is over
budget. The EDA’s legal counsel has indicated the EDA has no legal obligation to provide the
Redeveloper with additional compensation beyond what it has formally committed within the
Contract. Under the Contract, the EDA agreed to provide up to $5 million in tax increment and the
additional $200,000 would bring Union Land II total financial assistance to $5,200,000. According
to Ehlers & Associates providing the Redeveloper with the additional requested assistance (and
taking into account the revised project completion dates) would extend the term of the TIF district
approximately one half year from 15½ years to 16 years which is the maximum term of the district.
The question for the EDA is, given the circumstances described above; does it wish to consider
reimbursing the Redeveloper for a portion of the amount it is over budget?
Next Steps
Staff maintains that the Redeveloper’s request to amend the proposed commencement and
completion dates within the Contract is reasonable. Unless staff hears otherwise from the EDA, it
will proceed with the preparation of a Third Amendment to the Contract and schedule it for formal
consideration.
As for the Redeveloper’s request for additional financial assistance, staff would like to hear from the
EDA as to whether it would like to discuss this matter with the Redeveloper in Study Session.
Meeting of February 11, 2008 (Item No. 8) Page 4
Subject: Requested Amendments to Hoigaard Village Redevelopment Contract
FINANCIAL OR BUDGET CONSIDERATION:
The proposed adjustments to Hoigaard Village’s construction schedule reflect the current
construction timetable and market reality relating to condominium sales in the Twin Cities. The
proposed schedule revisions would extend the term of the Elmwood TIF District approximately one
half year. The Redeveloper has also requested an additional $200,000 in tax increment financing.
VISION CONSIDERATION:
Not applicable.
Attachments: None
Prepared by: Greg Hunt, Economic Development Coordinator
Reviewed by: Kevin Locke, Community Development Director
Approved by: Tom Harmening, EDA Executive Director and City Manager
Meeting Date: February 11 2008
Agenda Item #: 9
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Utility Billing Extended Absence Credit.
RECOMMENDED ACTION:
No formal action requested. Staff wishes to inform the City Council about our extended absence
credit policy for our refuse program and to suggest a change. Staff is proposing to bring a consent
item to the Council meeting on February 19 and implement the change on the winter quarter utility
bills along with the rate changes approved in December.
POLICY CONSIDERATION:
How should we charge our residents when they do not need solid waste service for an extended
period of time, e.g. snowbirds?
BACKGROUND:
Our current policy for extended absences is to give a 31% discount off the regular garbage rate.
This applies only if the resident is gone for more than four weeks. The split between collection cost
and disposal cost (determined to be 69% and 31% at some point in the past) was the reason for the
31% credit. This policy was put into effect some time ago as staff was with the impression we still
needed to pay the refuse hauler even for those customers out of town for extended periods of time.
We have now determined that this was not the case and feel that our current policy should be
amended to allow for a full credit for extended absences. Approximately 150 to 200 households per
season are affected by this policy.
Staff recommends that we still require at least a four week absence before implementing the credit.
This one month charge will serve effectively to cover our administrative costs involved in tracking
the change and notifying Waste Management.
FINANCIAL OR BUDGET CONSIDERATION:
This will result in a modest reduction in revenue that is almost entirely offset by a reduction in
Waste Management charges.
VISION CONSIDERATION:
None.
Attachments: None
Prepared By: Bruce DeJong, Finance Director
Reviewed By: Michael P. Rardin, Director of Public Works
Scott Merkley, Public Works Coordinator
Approved By: Tom Harmening, City Manager