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Home My WebLink About2008/12/08 - ADMIN - Agenda Packets - City Council - Joint EXPERIENCE COLLABORATION IN THE PARK Joint Meeting St. Louis Park City Council and St. Louis Park School Board December 8, 2008 AGENDA Dinner and Meeting - City Council Chambers, City Hall 5:00 -6:30 p.m. OUTCOMES: • To continue to develop a high performing partnership • To increase mutual understanding of each organizations opportunities, challenges and constraints • To build on past dialogues 1. Financial Updates a. School District b. City 2. Highway 7 and Wooddale Update (City) 3. Fire Station Update (City) 4. Communication Review 5. Adjournment 6:30 p.m. Communication’s Guidelines: November 2005 City Council and School Board Communication Guidelines Purpose Statement Growing a strong community and a strong school district is complex and vitally important. One depends upon the other. Therefore, a symbiotic relationship between the school district and city must be developed, nurtured and constantly calibrated. To do this, the school board and the city council recognize that both formal and informal communication is necessary to maintain and grow their relationship, and to promote and engage the community. It is incumbent upon both bodies to intentionally create opportunities for this communication to occur. We owe it to the community to work together for our mutual constituencies. We can do more together. Formal Communication • To the extent necessary and possible, strive to hold two formal joint meetings annually for three purposes: 1. To dialogue on common issues, concerns, and dreams 2. To proactively update each other on projects, goals, and 3. To build positive relationships with each other • Additional meetings may be called if there are projects or issues which affect the other board/council. These projects or issues could be such things as major facility use or property changes, zoning impact, funding requests, joint projects, need for public process, etc. Any additional meetings should be called as promptly/quickly as possible to ensure quality communication as early as possible. • The superintendent and city manager will continue their regular breakfast meetings. • The community education director and the park and recreation director will continue their regular meetings. Informal Communication: Informal communication between members is considered important and is encouraged. It is not intended to take the place of formal communication. However, when either the school board or the city is facing an issue that affects/effects the other body it is critical that members state their expectations and take intentional steps to formalize discussion (i.e. call a special meeting, send a letter, ask the administrators to handle it etc.). Joint Meeting St. Louis Park City Council and St. Louis Park School Board December 8, 2008 Page 2 CITY MANAGER’S OFFICE 5005 Minnetonka Blvd St. Louis Park MN 55416 952-924-2526 To: Mayor Jeff Jacobs Councilmember Susan Sanger Councilmember John Basill Councilmember Loran Paprocki Councilmember C. Paul Carver Councilmember Paul Omodt Councilmember Phillip Finkelstein From: Tom Harmening Subject: MSC/Fire Station Project Timeline Date: December 4, 2008 As a part of the joint meeting with the School District, it is proposed that we provide an update on the Fire Station Project. The School District is interested in this due to our consideration of the Eliot site for a station. To assist with this discussion, I have attached a timeline for improvements to the MSC and the construction of the two fire stations. I included the MSC timeline as it has a bearing on the timing of the fire station project. At this point in time we are finishing our due diligence on the use of the existing Station Two site and a part of Northside Park for the construction of a new satellite station. Cindy Walsh and Luke Stemmer have been holding meetings with the adjacent neighborhood and users of Northside Park to determine their reactions/feelings of building a new fire station at this location and its impact on Northside Park. This public process should be wrapped up around the first of the New Year. Staff is hoping to present a detailed report to the City Council sometime in February comparing the pros and cons/advantages and disadvantages of building a new station at the existing Station Two/Northside Park site vs. Eliot. Based on this and any other public process that might be required, it is hoped that a decision on the north side station location can be made by the spring of 2009. Joint Meeting St. Louis Park City Council and St. Louis Park School Board December 8, 2008 Page 3 SLP FACILITIES CONSTRUCTION - TENTATIVE PROJECT TIME LINE MSC ADDITION & FIRE STATIONS (12-4-08 Draft) History 2006 January - February Engineer report on apparatus bays of Fire Stations identified issues resulting from deterioration, apparatus weight, and design April Temporary supports installed under apparatus floors in both Stations, June – November Needs assessment of Fire Dept. and stations completed by BKV Architecture 2007 January - March Review response data and determine the number of stations required for continued service delivery in the long term future April – current Search for possible Station locations 2008 Fall Agreements reached for purchase of three properties south of fire Station 1 on Wooddale for site expansion Fall Needs assessment completed for the MSC November Architect selected and design process for MSC begins November Bonds issued for MSC expansion November – December Meet with North Side Park stakeholders on park plan Joint Meeting St. Louis Park City Council and St. Louis Park School Board December 8, 2008 Page 4 Tentative Schedule * 2009 Winter/Spring Determine location for North side Station Winter/Spring Select architect for design of fire stations March STEP relocates from the building at 5925 Hwy. 7 March City storage is moved from 5925 Hwy. 7 into houses acquired for Wooddale fire station construction April Bids for MSC construction April Begin design process for both Fire Stations May – June Demolition of 5925 Hwy. 7 June Construction of MSC expansion begins Spring/Summer Issue bonds for Wooddale & Hwy. 7 interchange Possible start of Wooddale & Hwy. 7 interchange 2010 Winter Completion of MSC expansion Winter Bids for construction of Wooddale Fire Station Spring Bonds issued for new Wooddale Fire Station Spring Relocate storage and fire department operations from Wooddale site into MSC Spring Demolish all buildings on new Wooddale main station site Spring Excel power lines and overhead cables to be moved at Wooddale site Joint Meeting St. Louis Park City Council and St. Louis Park School Board December 8, 2008 Page 5 Spring/Summer Start construction of Wooddale main Fire Station Fall Start North Side Park reconstruction if a Fire Station is to be built at the current Louisiana location 2011 Winter Bids for construction of North side satellite Fire Station Spring Bonds issued for North side Satellite Fire Station Spring Completion of main Fire Station and occupancy Spring Relocate fire department operations from Louisiana fire station into new main station and equipment storage into MSC Spring Possible completion of Wooddale & 7 project Summer Demolition of Louisiana Station and construction begins 2012 Spring Remodeled North Side Park would be available for use if construction occurs due to a new Fire Station at the current Louisiana location Summer Satellite Station completed and becomes operational * Note: This schedule was developed to ensure all necessary steps get completed to facilitate sequencing of these interrelated projects. Construction delays could extend the timeline at any point. Joint Meeting St. Louis Park City Council and St. Louis Park School Board December 8, 2008 Page 6