HomeMy WebLinkAbout2008/09/02 - ADMIN - Agenda Packets - City Council - RegularAGENDA
TUESDAY, SEPTEMBER 2, 2008
6:15 p.m. CLOSED DOOR EXECUTIVE SESSION -- Westwood Room
1. Nicolas Slade Litigation/Pending Mediation Settlement
2. ARINC Litigation
7:20 p.m. ECONOMIC DEVELOPMENT MEETING – Council Chambers
7:30 p.m. CITY COUNCIL MEETING – Council Chambers (See Separate Agenda)
1. Call to Order
1a. Pledge of Allegiance
1b. Roll Call
2. Presentations -- None
3. Approval of Minutes
3a City Council Study Session Minutes August 11, 2008
3b. City Council Special Study Session Minutes August 18, 2008
3c. City Council Minutes August 18, 2008
4. Approval of Agenda and Items on Consent Calendar
NOTE: The Consent Calendar lists those items of business which are considered to be routine and/or which need no
discussion. Consent items are acted upon by one motion. If discussion is desired by either a Councilmember or a
member of the audience, that item may be moved to an appropriate section of the regular agenda for discussion. The
items for the Consent Calendar are listed on the last page of the Agenda.
Recommended Action:
Motion to approve the agenda as presented and to approve items on the consent calendar.
(Alternatively: Motion to add or remove items from the agenda, motion to move items from consent
calendar to regular agenda for discussion and to approve those items remaining on the consent
calendar.)
5. Boards and Commissions -- None
6. Public Hearings – None
7. Requests, Petitions, and Communications from the Public
Meeting of September 2, 2008
City Council Agenda
8. Resolutions, Ordinances, Motions and Discussion Items
8a. 2009 Preliminary Budget and Tax Levy
Recommended Action:
Motion to Adopt a Resolutions approving proposed 2009 Tax Levy, approving
preliminary budget for 2009 and setting public hearing date for proposed budget and
property tax levy and authorizing the HRA Levy for 2009.
9. Communication
TBD SPECIAL STUDY SESSION – Council Chambers – Immediately Following
DISCUSSION ITEMS
1. Vision Strategic Directions Update – Preserving, Enhancing and Providing Good
Stewardship of our Parks (20 minutes)
2. Vision Strategic Directions Update – Exploring Creation of a Multi-Use Civic Center,
including indoor/winter use (45 minutes)
Auxiliary aids for individuals with disabilities are available upon request. To make arrangements, please call the
Administration Department at 952/924-2525 (TDD 952/924-2518) at least 96 hours in advance of meeting.
Meeting of September 2, 2008
City Council Agenda
4. CONSENT CALENDAR
4a. Approve a Brewpub Off-Sale Malt Liquor License for Granite City Food and Brewery
located at 5500 Excelsior Boulevard for the license term through March 1, 2009
4b. Authorize execution of a contract with Calgon Carbon Corporation for the purchase of
Granular Activated Carbon in the amount of $125,500.00
4c. Adopt Resolution Requesting Funding from the Minnesota Department of Transportation
through the Municipal Agreement Program for Street Project - Highway 7 and Wooddale
Avenue Intersection, Project No. 2004-1700
4d. Approve Out-of-State Travel for Mayor Jeff Jacobs, September 22-23, 2008
4e. Adopt Resolution Approving the Naming of the Baseball Field at Elie/Tower Park
4f. Approve Six Month Extension for filing of Final Plat titled “Hilton Homewood Suites”
4g. Approve Change Order No. 1 to Contract 40-08 - 2008 Local Street Improvement Project–
City Project No. 2007-1000 and 2008-1600
4h. Adopt Resolution authorizing the installation of “No Parking” restrictions on the western
cul-de-sac of Cavell Avenue South
4i. Approve Change Order No. 1 to Contract 88-08 - 2008 Sealcoat Project– City Project No.
2008-0001
4j. Approve for Filing Police Advisory Commission Minutes July 9, 2008
4k. Approve for Filing Vendor Claims
St. Louis Park Economic Development Authority and regular City Council meetings are carried live on Civic TV cable
channel 17 and replays are frequent; check www.parktv.org for the schedule. The meetings are also streamed live on the
internet at www.parktv.org, and saved for Video on Demand replays. The agenda is posted on Fridays on the official
city bulletin board in the lobby of City Hall and on the text display on Civic TV cable channel 17. The agenda and full
packet are available by noon on Friday on the city’s website.
Meeting Date: September 2, 2008
Agenda Item #: 1
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other: CLOSED EXECUTIVE SESSION
TITLE:
Closed Executive Session – Nicolas Slade Litigation/Pending Mediation Settlement
RECOMMENDED ACTION:
No formal action is requested.
POLICY CONSIDERATION:
Not applicable.
BACKGROUND:
League of Minnesota Cities Defense Attorney Ryan Zipf will update the City Council and the City
Manager in a Closed Executive Session on the pending mediation settlement with Nicolas Slade.
FINANCIAL OR BUDGET CONSIDERATION:
Not applicable.
VISION CONSIDERATION:
Not applicable.
Attachments: None
Prepared by: Nancy Gohman, Deputy City Manager/HR Director
Approved by: Tom Harmening, City Manager
Meeting Date: September 2, 2008
Agenda Item #: 2
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other: CLOSED EXECUTIVE SESSION
TITLE:
Closed Executive Session – ARINC Litigation
RECOMMENDED ACTION:
No formal action is requested.
POLICY CONSIDERATION:
Not applicable.
BACKGROUND:
City Attorney will update City Council and the City Manager in a Closed Executive Session on the
ongoing litigation with ARINC.
FINANCIAL OR BUDGET CONSIDERATION:
Not applicable.
VISION CONSIDERATION:
Not applicable.
Attachments: None
Prepared by: Lisa Songle, Office Assistant
Approved by: Tom Harmening, City Manager
Meeting Date: September 2, 2008
Agenda Item #: 3a
UNOFFICIAL MINUTES
CITY COUNCIL STUDY SESSION
August 11, 2008
The meeting convened at 6:35 p.m.
Councilmembers present: Mayor Jeff Jacobs, C. Paul Carver (attended via phone), Loran Paprocki,
and Sue Sanger.
Council members absent: John Basill, Phil Finkelstein, and Paul Omodt.
Staff present: Deputy City Manager/Human Resource Director (Ms. Gohman), Chief Information
Officer (Mr. Pires), Director of Public Works (Mr. Rardin), Community Liaison (Ms. Olson),
Utilities Superintendent (Mr. Anderson), Communications Coordinator (Mr. Zwilling), and
Recording Secretary (Ms. Larrea).
Guest: Tom Pavek (Elert & Associates).
1. Future Study Session Agenda Planning – August 18, 2008 and August 25, 2008
Ms. Gohman presented the staff report for the upcoming study sessions on August 18, 2008 and
August 25, 2008. On August 18, 2008, the Council is to meet at the Municipal Services Center for
a tour of the facility. Following the tour the Council will head to City Hall. Other discussions
items will include the communication tower height and updates on the fire stations.
Ms. Gohman questioned the Council if they would like to discuss recreational fire banning at the
upcoming study sessions. It was the consensus of the Council that this item has been discussed
recently and it would not be necessary to discuss it at length again.
2. Telephone System Replacement Project
Mr. Pires presented the staff report to the Council regarding the replacement of the existing phone
systems. The existing phone system serves most major City buildings including City Hall, Police
Station, Fire Stations, MSC, Utilities, Recreation Center, and Nature Center. Phone software
capabilities have changed greatly since the phones were last replaced and there are many options
available by updating the phones. The City has the option of being able to utilize a phone and
computer system in ways that could make day-to-day tasks more efficient and user friendly. The
purpose of the presentation is to get feedback and ideas on what the City is looking for in a new
phone system.
Mr. Pavek from Elert & Associates, the contracted consultant, presented their recommend approach
to Council. He wanted them to know what Elert & Associates is planning on doing to update the
phone system for the City. Their company plans on meeting with each individual department to
find out what their individual needs and wants are. They will also be taking an inventory of the
Meeting of September 2, 2008 (Item No. 3a) Page 2
Subject: City Council Study Session Minutes August 11, 2008
phones within the City to find out how many phones there are and their locations. Once the
installation process is complete, they will meet with the departments to go over the new phone
system and conduct user training.
Mr. Pavek continued to explain the different features that would be available with the new phone
system. The new products available include Voice over IP, tying the computer into the phone
system with Outlook dialing, screen pop-ups and the ability to send and receive faxes from your
desk. Some other features that were available included conference bridge, caller ID for both
outgoing and incoming calls, and the option to take your phone with you if you change desks or
locations. These new features will allow the City to save both time and money, especially for on-
going maintenance.
Mr. Pavek continued his presentation showing the Council different models of phones that would
be available for purchase. Another noted feature of the new phone system is the ability to track
whether someone is on the phone. Next to their extension there would be a red light if they are on
the phone, yellow light if they are not in the office and green light if they are available.
Mr. Pavek explained that in his experience each city department is unique and it is important to get
feedback from every area in order to meet needs. He also noted that when residents call into the
City they do not necessarily know who it is that they need to reach and need assistance to reach the
person or department they are looking for. Everything has to be designed and thought about so you
don’t end up in voicemail jail. He advised the Council to think of when they call into the City and
what their experience is like. He also asked the Council if there were any phone system technologies
that they have used or seen that they would be interested in exploring as an option for the City.
Mr. Pires noted that the City is not only looking to replace the phone system but to enhance the
quality of communications. He would like to look at how the City could review its business systems
and implement more best practices that are appropriate to serving City customers.
Major Jacobs noted that he would not like the City to have an automated phone system with
hundreds of options to find what you want. He would like to see a phone system where there is an
initial live contact. He was also in favor of getting input from the public. It is his hope that they will
get something that is user friendly for the staff and residents. He also liked the idea of knowing if
someone is available at their phone or in the office.
Councilmember Sanger noted that her only complaint with the current phone system is that if you
call after 4:30 p.m. you cannot access a directory to find peoples’ extensions. She would like to have
an after hours directory where callers would be able to find direct dials. She has also had experience
with phone systems that are used to access emails and did not care for it at all. The system was
unable to open attachments and had trouble reading the email in its entirety. Councilmember
Sanger felt that the new phone system needs to be accommodating for staff that do not work in the
building or that do not have a computer. There needs to be some type of remote access that is
employee friendly. She also inquired if there was a program available that would call residents with
news such as a possible snow emergency.
Meeting of September 2, 2008 (Item No. 3a) Page 3
Subject: City Council Study Session Minutes August 11, 2008
Mr. Pires answered that St. Louis Park Schools does have such a system and the City would be
exploring this option in this process.
Mr. Pavek said that this is an available option. He feels that this type of emergency call system must
be managed so it is not over used, but it is a wonderful way of informing residents.
Councilmember Carver felt that the City was in need of a new speakerphone in the conference
room. He continued that he felt it was important for the City to make a serious investment in the
phone system and in a cost effective way that is beneficial to the public. He has found that the
Internet phone has been very cost effective in his experiences. He also noted that he would like to
make sure that the promised bells and whistles work on location before they commit to purchasing.
Councilmember Paprocki liked the ideas but questioned if some of the new programs would really
be used. He noted that most residents aren’t going to care what kind of phone system you have as
long as there is a person on the other line. He feels that teleconferencing, reviewing documents
online, etc. are all programs that could be added at a later date.
Ms. Gohman stated that she felt the staff had enough feedback to move forward and asked if there
was anything else that needed to be added.
Mr. Pires added that the Council had asked staff to work with the school system to see if there was
any way to save money by updating both systems in a way that they can work together. The study
will include consideration of the school’s phone system in the current study to determine
possibilities.
3. Update of Water Monitoring Report (Verbal)
Mr. Rardin presented the staff report to the Council regarding new standards for water monitoring
and the filtration improvements that have begun on the water treatment plants. There is an old plant
in the City with a sand and gravel filter where contaminant levels exceed current standards. He
indicated this plant is scheduled for a filter upgrade in 2012, but staff would like to upgrade the
plant for radium removal now, stating that it isn’t a huge cost and it should solve the current radium
contamination problem. They would like to spend whatever money is necessary to ensure that
residents are drinking clean and safe water.
Councilmember Sanger questioned if it will satisfy the Minnesota Department of Health. Mr.
Rardin said that these upgrades have been used before in our city and have been successful.
Mr. Zwilling noted that a public notice will be going out. They are going to put out a half page ad
in the Sun Sailor to explain the situation and make sure the community is aware about what is going
on. There are 30 to 40 other communities that have dealt with this in the past.
Meeting of September 2, 2008 (Item No. 3a) Page 4
Subject: City Council Study Session Minutes August 11, 2008
Ms. Gohman noted that on the press release there will be the Department of Health phone number
and Engineer Scott Anderson’s phone number. The City will want to get people to the Department
of Health website to get more information.
4. Vision St. Louis Park Strategic Direction/ Focus Area Update
Community Liaison Ms. Olson presented the staff report to the Council. She wanted to get
feedback regarding the report on diversity categories on the diversity lens.
Councilmember Paprocki noted that he felt that there is a great diversity of kids in the school. He
was interested in looking into translating the school calendar into Spanish. He also inquired as to
what is the diversity of kids that are taking part in the programs.
Councilmember Sanger asked for clarification in regards to the term “who we are”. Ms. Olson
responded that this is from the diversity action team and is the same as with the diversity lens. She
continued to explain that we “St. Louis Park” are all of these things. These are inclusive terms. The
new neighbor packets are for everyone. She explained that it is not an "us and a them" kind of
thing. St. Louis Park is made up of many different people but “we” are all St. Louis Park. This can
be with demographics. This can be what you want it to be. Ms. Olson continued that “we” also
includes youth.
Ms. Gohman noted that this was meant to me a check and balance on how the program is going.
Councilmember Paprocki noted that these types of programs have been going on for a long time but
it is always going out rather then having people come in. He noted that until the City has minority
groups going to majority events they aren’t doing it right. He wants unity, but he questioned how
you get the minority groups to come in.
Councilmember Sanger questioned what type of outreach is being done to get these groups to come
in.
Councilmember Paprocki added that the City might not be doing any events or programs that
minority groups are interested in.
Major Jacobs questioned how the City breaks down the barriers like time, transportation, and
money. He also questioned how you get these groups to sports associations and school associations
when there is not a lot of tradition of this time of involvement.
Councilmember Paprocki noted that the language barrier is huge. He continued that food is a great
way to bring people together. He would like to have a program at City Hall and have people
accepting their neighbors.
Councilmember Sanger noted that there is also an issue with seniors and people that don’t come out
of their house. She questioned if the neighborhood interpreter line gets much use.
Meeting of September 2, 2008 (Item No. 3a) Page 5
Subject: City Council Study Session Minutes August 11, 2008
Ms. Gohman responded that it is being used and she would be able to get percentage numbers
together for the Council. Ms. Olson continued that staff is looking at key things such as the
interpreter line for new neighbor packets.
Ms. Olson noted that she felt like she was hearing what the Council was saying about where they
would like to go on these issues. She felt that the Council would like her to get the awareness out
and look at how the City could include more people in their business.
Councilmember Sanger noted that there was an aspect of diversity not being touched on. She would
like to make sure that the City is using a diversity of contractors.
Ms. Gohman noted that there are some federal provisions when selecting contractors.
Councilmember Carver felt that everything that was discussed was consistent with his feelings.
5. Vision St. Louis Park Strategic Direction/ Focus Area Update
Ms. Olson presented a focus area update for the neighborhood aspect. She noted that she began by
looking at other communities that have known strong neighborhoods. One difference in the
neighborhoods she was looking at had 10,000 people making up a neighborhood. She also talked to
the St. Louis Park neighborhood leaders. From her research she felt the key word was having a
sustainable neighborhood association. She felt that having a sustainable neighborhood association
means having good leadership and being able to transfer that leadership.
Councilmember Paprocki agrees with the sustainability of the neighborhood association. He felt
that the ideas on how to set up a neighborhood were very good. He thinks neighborhoods need
something that is easy and doesn’t take up a lot of time.
Major Jacobs felt that it is important for neighborhood leaders to train their own replacements
because there is no way that one person can do it all and at some point they will burn out.
Ms. Olson noted that she sends out news and updates to a variety of neighborhoods with
information that is timely. She feels that it is important that if a neighborhood contacts her and
wants information on inspectors, as an example, that she get them the information that they need.
She also thinks that it is important to let the neighborhoods know that there are people that will
come to their meetings.
Councilmember Sanger questioned what statistics were available regarding grant money. If there has
been a cut back of events now that the City has had to cut back on the grant money that is available.
Meeting of September 2, 2008 (Item No. 3a) Page 6
Subject: City Council Study Session Minutes August 11, 2008
Ms. Olson responded that in 2007 the City received grant requests below the budget. She also noted
that some neighborhoods are doing fundraisers on their own. They do book clubs or sponsor
babysitters to go through babysitter clinics. There are events when the money is crucial. There are
also many things that neighborhoods can do that don’t cost any money.
Councilmember Sanger questioned if neighborhoods are having trouble getting the mailers out
because of the cost of postage. Ms. Olson responded that neighborhoods are given the option of
using the City’s bulk postage permit. Some neighborhoods utilize block captains to distribute flyers
and newsletters which eliminates postage on mailings.
Mayor Jacobs inquired as to how much the neighborhoods are doing by email. Ms. Olson
responded that there is some concern that not all residents have computers. The staff is looking into
what items may be emailed. She also noted that some neighborhoods have neighborhood websites, it
just depends on the neighborhood.
Ms. Olson noted that the staff is still looking at street painting, is trying to get the word out, and
hoping to condense the report. They are also working with Friends of the Arts. How long a project
takes depends on how long it takes to come up with a design and get it approved.
Staff will continue to work on the items discussed.
6. Communications (Verbal)
The meeting adjourned at 8:05 p.m.
Written Reports provided and documented for recording purposes only:
1. West End Office Redevelopment Project
2. PNMC Holdings Redevelopment Contract Update
______________________________________ ______________________________________
Nancy Stroth, City Clerk Jeff Jacobs, Mayor
Meeting Date: September 2, 2008
Agenda Item #: 3b
UNOFFICIAL MINUTES
CITY COUNCIL SPECIAL STUDY SESSION
ST. LOUIS PARK, MINNESOTA
AUGUST 18, 2008
The meeting convened at 7:00 p.m.
Councilmembers present: Mayor Jeff Jacobs, John Basill, C. Paul Carver, Phil Finkelstein, Paul
Omodt, Loran Paprocki and Susan Sanger.
Councilmembers absent: None
Staff present: City Manager (Mr. Harmening), City Attorney (Mr. Scott), Community
Development Director (Mr. Locke), Director of Inspections (Mr. Hoffman), Parks and Recreation
Director (Ms. Walsh), Fire Chief Stemmer and Recording Secretary (Ms. Schmidt).
1. Communications Tower Height – Council Chambers, City Hall
Mr. Locke presented the staff report.
Councilmember Sanger said she was in support of the new language and she also suggested adding a
few more conditions for clarification, such as 1) take into consideration environmental factors, 2)
view or aesthetic impacts on the neighborhood or more distance from houses, not just the immediate
properties, 3) some type of stipulation so the applicants couldn’t come back at a later date requesting
variances, and 4) signal interference; impact, if any, on residents’ reception.
Councilmember Paprocki and Councilmember Basill agreed with the Planning Commission’s
recommendations.
Councilmember Basill asked if Council grants the CUP to allow the antenna would it obligate them
to allow them in a residential area too. Mr. Scott stated it wouldn’t legally bind the City. He
further stated that a CUP is recognition that it is an allowable zoning ordinance if it meets the
criteria. Councilmember Basill stated his concern about putting too many controls in place at this
point in time considering technology is always changing.
Councilmember Carver asked for staff’s recommendation. Mr. Locke suggested allowing flexibility
in industrial areas maybe appropriate. Councilmember Carver further asked if the request was to
clarify language. Mr. Scott stated yes.
Councilmember Finkelstein stated concern with the timing of the motion, further stating he agreed
with the Planning Commission language.
It was the consensus of Council to have staff bring back more options and alternatives to the
September 8th study session.
Meeting of September 2, 2008 (Item No. 3b) Page 2
Subject: City Council Special Study Session Minutes August 18, 2008
Mr. Gandrud stated he felt the communication between staff and the applicant was poor and
requested they arrange a meeting to open the lines of communication.
The meeting adjourned at 7:39 p.m.
The meeting reconvened at 8:06 p.m.
2. Facilities Planning Project Update
Mr. Hoffman presented the staff report.
Mr. Harmening stated they have had success with homeowner negotiations.
Staff and Council had discussions on the facilities planning process, the construction of a new
building for Fire Station 2 in the current vicinity, reconstruction of both fire stations in their current
locations and remodeling of the Municipal Service Center (MSC).
Mr. Harmening noted that the feedback from the school district and neighborhood discussions was
that the City hadn’t exhausted every option. He further stated that staff would like to start some
public process. Mr. Harmening also advised Council that the tennis courts at the park were from
LCMR monies and would need to remain tennis courts.
It was the consensus of Council the keep Eliot as an option for comparison, have staff develop a
financial plan with the pros and cons of the sites and begin public process with the neighbors of
Northside Park for the rehabilitation of the park.
The meeting adjourned at 8:48 p.m.
Written Reports provided and documented for recording purposes only:
3. Update on Rental Licenses at 2621 Xylon Avenue South, 2500 Quebec Avenue South
and 8300 Virginia Circle North
______________________________________ ______________________________________
Nancy Stroth, City Clerk Jeff Jacobs, Mayor
Meeting Date: September 2, 2008
Agenda Item #: 3c
UNOFFICIAL MINUTES
CITY COUNCIL MEETING
ST. LOUIS PARK, MINNESOTA
AUGUST 18, 2008
1. Call to Order
Mayor Jacobs called the meeting to order at 7:39 p.m.
Councilmembers present: Mayor Jeff Jacobs, John Basill, C. Paul Carver, Phil Finkelstein, Paul
Omodt, Loran Paprocki and Susan Sanger.
Councilmembers absent: None
Staff present: City Manager (Mr. Harmening), City Attorney (Mr. Scott), Director of Parks and
Recreation (Ms. Walsh), Office Assistant (Ms. Luedke), Community Development Director (Mr.
Locke) and Recording Secretary (Ms. Schmidt).
2. Presentations
2a. Hennepin County Step To It Challenge
Hennepin County Commissioner Ms. Dorfman explained the Challenge and presented the
Most Active Resident award to the City of St. Louis Park from the Step To It Challenge.
2b. St. Louis Park High School Day One Event
Ms. Wolfe gave a brief background on the program, introducing the current Co-Advisor Ms.
Poretti. Ms. Poretti, along with youth representatives from Day One presented information
about the upcoming Day One event and involvement with students.
3. Approval of Minutes
3a. City Council Special Study Session Minutes August 4, 2008
The minutes were approved as presented.
3b. City Council Minutes August 4, 2008
The minutes were approved as presented.
4. Approval of Agenda and Items on Consent Calendar
Meeting of September 2, 2008 (Item No. 3c) Page 2
Subject: City Council Minutes August 18, 2008
NOTE: The Consent Calendar lists those items of business which are considered to be routine
and/or which need no discussion. Consent items are acted upon by one motion. If discussion is
desired by either a Councilmember or a member of the audience, that item may be moved to an
appropriate section of the regular agenda for discussion.
4a. Adopt Resolution No. 08-103, accepting this report, establishing and ordering
Improvement Project No. 2008-0070 approving plans and specifications, and
authorizing advertisement for bids for Improvement Project No. 2008-0070 at Fern
Hill Park, 4421 28th Street West
4b. Adopt Resolution No. 08-104, accepting this report, establishing and ordering
Improvement Project No. 2008-4715 approving plans and specifications, and
authorizing advertisement for bids for Improvement Project 2008-4715 at Bass Lake
Preserve
4c. Adopt Resolution No. 08-105, to recognize Nancy Giwoyna’s retirement after 36
years of service to the City of St. Louis Park
4d. Approve for filing Planning Commission Minutes July 2, 2008
4e. Approve for filing Planning Commission Minutes July 16, 2008
4f. Approve for filing Vendor Claims
It was moved by Councilmember Carver, seconded by Councilmember Omodt, to approve
the Agenda and items listed on the Consent Calendar.
The motion passed 7-0.
5. Boards and Commissions - None
6. Public Hearings
6a. Public Hearing – Pei Wei Asian Diner Liquor License
Ms. Luedke presented the staff report.
No speakers present. Mayor Jacobs closed the public hearing.
Councilmember Sanger stated that she was pleased the shopping center would soon be in
operation.
It was moved by Councilmember Sanger, seconded by Councilmember Carver, to approve
On-Sale Wine and 3.2 Malt Liquor License to Pei Wei Asian Diner, Inc. DBA Pei Wei
Asian Diner located at 5330 Cedar Lake Road, Suite 600, for the license term of August 25,
2008 through March 1, 2009.
The motion passed 7-0.
Meeting of September 2, 2008 (Item No. 3c) Page 3
Subject: City Council Minutes August 18, 2008
7. Requests, Petitions, and Communications from the Public – None
8. Resolutions, Ordinances, Motions and Discussion Items
8a. Conditional Use Permit for Minnehaha Creek Realignment - Methodist
Hospital
Mr. Walther presented the staff report.
It was moved by Councilmember Basill, seconded by Councilmember Finkelstein, to adopt
Resolution No. 08-102, granting Conditional Use Permit to permit export of more than
400 cubic yards of soil for property located at 6500 and 6550 Excelsior Boulevard.
Councilmember Finkelstein asked where the public would park so they could access it. Mr.
Walther stated its planned use would be by visitors at Park Nicollet or the neighborhood.
He further stating there was not general parking for someone to just enter this particular trail
segment.
Mayor Jacobs asked if they could bike or walk to it. Mr. Walther stated yes.
Councilmember Basill stated it essentially connects to regional trail at Louisiana by
sidewalks.
The motion passed 7-0.
9. Communications
Mayor Jacobs invited people to attend the Day One event on the first day of school and help
greet the students.
Mayor Jacobs wished Councilmember Paprocki a Happy Birthday and stated his family, who
were visiting in Nebraska, also wanted to wish him a Happy Birthday.
10. Adjournment
The meeting adjourned at 8:04 p.m.
______________________________________ ______________________________________
Nancy Stroth, City Clerk Jeff Jacobs, Mayor
Meeting Date: September 2, 2008
Agenda Item #: 4a
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Brewpub Off-sale Liquor License - Granite City Food and Brewery.
RECOMMENDED ACTION:
Motion to Approve a Brewpub Off-Sale Malt Liquor License for Granite City Food and Brewery
located at 5500 Excelsior Boulevard for the license term through March 1, 2009.
POLICY CONSIDERATION:
Does the Council wish to approve the Brewpub Off-Sale Malt Liquor License for Granite City Food
and Brewery which complies with the recently adopted Ordinance No. 2359-08 allowing this type
of license?
BACKGROUND:
At the June 23, 2008 Study Session, Council reviewed a written report regarding amendments to the
liquor ordinance to include language regarding brewpub licensing. First Reading was held on July
21, 2008 and Ordinance No. 2359-08 was adopted at the Second Reading on August 4, 2008. The
Ordinance becomes effective August 29, 2008 and will allow the city to issue, upon council
approval, brewpub off-sale malt liquor licenses subject to conditions in the ordinance. The brewpub
off-sale malt liquor license allows the off-sale of containers of brewpub malt beverages commonly
referred to as “growlers”. Off-sale of brewpub malt beverages may only be sold during the hours
permitted by law for off-sale liquor stores.
Granite City Food & Brewery is currently the only state licensed brewpub establishment in St. Louis
Park. The license will cover the remainder of the license term through March 1, 2009. During the
renewal process, the new brewpub off-sale malt liquor license will be in addition to their on-sale
intoxicating liquor license. Renewal notices for all liquor licensees will be sent in December of 2008.
All items are in order with Granite City Food & Brewery on this item, and with the revisions to the
liquor ordinance now in place, we recommend formal approval of our first growlers license.
FINANCIAL OR BUDGET CONSIDERATION: Not Applicable
VISION CONSIDERATION: Not Applicable
Attachments: None
Prepared by: Nancy Stroth, City Clerk
Reviewed by: Nancy Gohman, Deputy City Manager/HR Director
Approved by: Tom Harmening, City Manager
Meeting Date: September 2, 2008
Agenda Item #: 4b
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Bid Tabulation: Replacement of Granular Activated Carbon.
RECOMMENDED ACTION:
Motion to authorize execution of a contract with Calgon Carbon Corporation for the purchase of
Granular Activated Carbon in the amount of $125,500.00.
POLICY CONSIDERATION:
None.
BACKGROUND:
Granular Activated Carbon (GAC) Treatment Plants are located at 2935 Jersey Avenue (Water
Treatment Plant No. 1) and at 4701 W. 41st Street (Water Treatment Plant No. 4). These plants came
on line in 1986 and 1993, respectively. These GAC plants treat drinking water contaminated by the
Reilly Tar and Chemical Plant. This treatment is effective in removing polynuclear aromatic
hydrocarbon (PAH) contaminants. The GAC absorbs the PAH’s as the contaminated water passes
through the filters. The GAC eventually becomes loaded with the PAH particles, is no longer effective
in the removal of the PAH’s, and must be replaced. The GAC treated water is continually monitored to
measure the amount of PAH’s removed. When the level of PAH’s in the treated water increases to the
Drinking Water Advisory Level, the GAC has to be scheduled for replacement. Based on years of
experience, the replacement of the GAC is now done annually at these plants.
BID ANALYSIS:
Bids were received on August 22, 2008 for the supply and regeneration of GAC for Water Treatment
Plants No. 1 and 4. An advertisement for bids was published in the St. Louis Park Sun-Sailor on August
7, 2008. Specification and bid documents were sent to Calgon Carbon Corporation and Norit
Americas, Inc. which are the only two qualified suppliers of GAC.
A summary of the bid results is as follows:
Bidder Bid Amount
Calgon Carbon Corporation $125,500.00
Norit Americas, Inc. NO BID
Meeting of September 2, 2008 (Item No. 4b) Page 2
Subject: Bid Tabulation: Replacement of Granular Activated Carbon
FINANCIAL CONSIDERATIONS:
The bid amount of $125,500.00 reflects an increase of 30% over 2007 costs, essentially due to
significantly increased production and delivery costs (last years approved bid was $95,760.00). The
production of the GAC is an energy intensive process and, combined with increased trucking fuel costs,
have significantly contributed to the GAC increase this year. The funding source for this bid is the
Water Fund.
VISION CONSIDERATION:
Not applicable.
Attachment: None
Prepared by: Scott Anderson, Utilities Superintendent
Reviewed by: Mike Rardin, Public Works Director
Approved by: Tom Harmening, City Manager
Meeting Date: September 2, 2008
Agenda Item #: 4c
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Municipal Agreement Program for Street Project - Highway 7 and Wooddale Avenue Intersection,
Project No. 2004-1700.
RECOMMENDED ACTION:
Motion to Adopt Resolution Requesting Funding from the Minnesota Department of
Transportation through the Municipal Agreement Program for Street Project - Highway 7 and
Wooddale Avenue Intersection, Project No. 2004-1700.
POLICY CONSIDERATION:
None
BACKGROUND
The City submitted a request for federal funding during the Regional STIP Solicitation process in
2005. From this solicitation, the City of St. Louis Park was successful in obtaining $5.9 million in
federal funds to aid in constructing a grade-separated interchange at the intersection of Highway 7
and Wooddale Avenue. Shortly after receiving notice of being awarded these federal funds, Council
directed staff to tentatively schedule the project for construction in 2009. As a result, staff and the
City’s consulting engineer for this project (SRF) have conducted a public process over the past
couple of years, and the project is now moving into the final design phase. A bid opening in the
spring/early summer of 2009 is anticipated, with construction expected to be completed at the end
of 2010.
FINANCIAL OR BUDGET CONSIDERATION:
The total project cost at this time is estimated to be in excess of 20 million dollars, with
approximately 1/3 of the cost being funded by the federal funds. Over the past couple of years, Staff
has worked extensively to determine and attain sources for the remaining amount needed. These
sources include a combination of Tax Increment Financing (TIF), HRA Levy funds, and the seeking
of State of Minnesota or federal funds through various channels.
One potential funding source is the Minnesota Department of Transportation’s Municipal
Agreement Program through a formal application process. The Municipal Agreement Program
provides funding to construction projects that are developed and administered by local agencies and
provide a benefit to both the local community and the trunk highway system. The maximum
amount attainable from this program for a project is $550,000 for construction, along with 8% for
construction engineering and inspection, for a total of $594,000.
Meeting of September 2, 2008 (Item No. 4c) Page 2
Subject: Mn/DOT Municipal Agreement Funding Request (T.H. 7-Wooddale Improvement Project)
As part of the application process, a Local Agency Resolution requesting funding from Mn/DOT
through the Municipal Agreement Program is required. The application must be submitted to
Mn/DOT by September 15, 2008 for the release of funds in fiscal year 2010.
VISION CONSIDERATION:
The following Strategic Direction and focus area has been identified by Council:
St. Louis Park is committed to being a connected and engaged community.
Focus will be on:
• Promoting regional transportation issues and related dedicated funding
sources affecting St. Louis Park including but not limited to Highway 100
and SWLRT.
Attachments: Resolution Requesting Funding from the Mn/DOT through the Municipal
Agreement Program.
Prepared by: Scott Brink, City Engineer
Reviewed by: Michael P. Rardin, Director of Public Works
Approved by: Tom Harmening, City Manager
Meeting of September 2, 2008 (Item No. 4c) Page 3
Subject: Mn/DOT Municipal Agreement Funding Request (T.H. 7-Wooddale Improvement Project)
RESOLUTION NO. 08-_____
RESOLUTION TO REQUEST FUNDING FROM THE
MINNESOTA DEPARTMENT OF TRANSPORTATION THROUGH THE
MUNICIPAL AGREEMENT PROGRAM FOR STREET PROJECT
- HIGHWAY 7 & WOODDALE AVENUE INTERSECTION,
- PROJECT NO. 2004-1700
WHEREAS, the City of St. Louis Park wishes to construct interchange improvements at the
intersection of Trunk Highway 7 and Wooddale Avenue; and
WHEREAS, the project will be of mutual benefit to both the Minnesota Department of
Transportation and the City of St. Louis Park; and
WHEREAS, the City of St. Louis Park is requesting financial participation in the project
from the Minnesota Department of Transportation through the Municipal Agreement program; and
WHEREAS, the City of St. Louis Park is committed to providing the local share of the costs
if the project is selected as part of the FY 2010 Municipal Agreement Program; and
WHEREAS, the City of St. Louis Park is committed to completing the project if selected
and funding is provided as part of the FY 2010 Municipal Agreement Program.
NOW THEREFORE BE IT RESOLVED, that the City of St. Louis Park is requesting
funding from the Minnesota Department of Transportation for interchange improvements to the
intersection of Trunk Highway 7 and Wooddale Avenue and is committed to completing said
project and providing the local share of funding.
Reviewed for Administration: Adopted by the City Council September 2, 2008
City Manager
Mayor
Attest:
City Clerk
Meeting Date: September 2, 2008
Agenda Item #: 4d
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Motion to Approve Out-of-State Travel for Mayor Jeff Jacobs, September 22-23, 2008.
RECOMMENDED ACTION:
Motion to Approve out-of-state travel for Mayor Jacobs to Washington D.C. from September 22-
23, 2008.
POLICY CONSIDERATION:
Not Applicable
BACKGROUND:
Pursuant to MN Statute 471.661 and Resolution No. 06-007, City of St. Louis Park Elected
Official Out-of-State Travel Policy, the Council is required to approve any travel outside the State of
Minnesota for elected officials.
Mayor Jeff Jacobs will be traveling to Washington, D.C. on September 22-23, 2008 to speak with
elected officials about transportation issues and to represent the City of St. Louis Park at the
America’s Promise 100 Best Communities for Young People National Forum and Celebration.
FINANCIAL OR BUDGET CONSIDERATION:
This is a 2008 budgeted item.
VISION CONSIDERATION:
Mayor Jacobs’ upcoming meetings with elected officials to discuss transportation needs is key to
“Promoting regional transportation issues and related dedicated funding sources affecting St. Louis
Park including but not limited to Hwy. 100 and SWLRT.”
Attachments: None
Prepared by: Marcia Honold, Management Assistant
Approved by: Tom Harmening, City Manager
Meeting Date: September 2, 2008
Agenda Item #: 4e
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Approve Naming of Baseball Field at Elie/Tower Park.
RECOMMENDED ACTION:
Motion to Adopt Resolution approving the naming of the baseball field at Elie/Tower Park.
POLICY CONSIDERATION:
It the proposed action consistent with the City’s policy for the naming of facilities?
BACKGROUND:
A Parks, Park Trails and Park Facilities Naming Application was submitted by the St. Louis Park
Traveling Baseball Association on August 6, 2008 requesting the naming of the baseball field at
Elie/Tower Park to be dedicated and named for a long-time resident who passed away this spring.
This person contributed countless hours on youth sports boards, including St. Louis Park Little
League, the St. Louis Park Traveling Baseball Association and the St. Louis Park Hockey
Association.
The applicant does wish the name of the resident to remain anonymous until a dedication ceremony
in the fall of 2008.
The majority of the Parks & Recreation Advisory Commission reviewed and approved the
application, including the name, for consideration by Council. Along with the majority of the Parks
& Recreation Advisory Commission, city staff recommends that Council recognize the contributions
of this resident for more than a decade of involvement. The Parks & Recreation Advisory
Commission and city staff also recommends that Council consider waiving the two-year post-death
requirement in the naming application due to extenuating circumstances to allow for the naming of
the baseball field at Elie/Tower Park to take place during the 2008 fall baseball season.
According to the application, for more than a decade, this resident was a larger than life presence in
St. Louis Park, volunteering in whatever activity his kids were involved in and never saying no to
helping in activities his kids weren’t involved in. His sense of humor and good nature were legendary
among anyone who met him and he had an infectious way of bringing a sense of fun wherever he
was.
This resident volunteered on countless youth sports boards, including St. Louis Park Little League,
the St. Louis Park Traveling Baseball Association and the St. Louis Park Hockey Association. He was
always ready to lend a hand with whatever needed to be done.
Meeting Date: August 18, 2008 (Item No. 4e) Page 2
Subject: Approve Naming of Baseball Field at Elie/Tower Park
This man was one of the driving forces behind the baseball diamond at Elie Park, which for years
was largely a wide open field with no amenities. It became his ‘field of dreams’, transformed in part
due to his countless personal hours of work at the field. It was not uncommon to find him walking
with a shovel and bucket to smooth out the outfield and infield by hand until it looked just right.
Given his countless efforts to the youth of St. Louis Park, the applicant, along with the Parks &
Recreation Advisory Commission and city staff, believes it would be a fitting tribute to a man who
gave so much and asked so little by naming the baseball field at Elie Park in his honor.
FINANCIAL OR BUDGET CONSIDERATION:
None or very limited. The St. Louis Park Traveling Baseball Association is willing to donate all or
part of the cost of any signage naming the baseball field.
VISION CONSIDERATION:
This item falls within two of our Vision areas: 1) St. Louis Park is committed to being a connected
and engaged community, and specifically as it relates to increasing use of new and existing gathering
places and ensuring accessibility throughout the community; and 2) St. Louis Park is committed to
being a leader in environmental stewardship, and specifically as it relates to preserving, enhancing
and providing good stewardship of our parks.
Attachments: Resolution
Parks Facilities Naming Policy
Prepared by: Lisa Songle, Office Assistant
Reviewed by: Cindy Walsh, Parks and Recreation Director
Approved by: Tom Harmening, City Manager
Meeting Date: August 18, 2008 (Item No. 4e) Page 3
Subject: Approve Naming of Baseball Field at Elie/Tower Park
RESOLUTION NO. 08-___
RESOLUTION APPROVING THE NAMING OF THE
BASEBALL FIELD AT ELIE/TOWER PARK
AS __________ FIELD
WHEREAS, the City Council of the City of St. Louis Park has received a report related to
the naming of the Baseball Field at Elie/Tower Park.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis
Park, Minnesota, that:
1. The naming of the Baseball Field at Elie/Tower Park as _________ Field is hereby accepted.
2. The naming of the Baseball Field at Elie/Tower Park as _________ Field is hereby established
and ordered.
3. The naming of the Baseball Field at Elie/Tower Park as _________ Field as prepared and
submitted pursuant to the Parks, Park Trails and Park Facilities Naming Application under the
review of the Parks & Recreation Advisory Commission is approved.
Reviewed for Administration: Adopted by the City Council September 2, 2008
City Manager
Mayor
Attest:
City Clerk
Meeting Date: August 18, 2008 (Item No. 4e) Page 4
Subject: Approve Naming of Baseball Field at Elie/Tower Park
POLICY FOR THE NAMING OF PARKS, TRAILS,
AND FACILITIES IN THE CITY OF ST. LOUIS PARK
1. INTRODUCTION: Records of the Parks and Recreation Advisory Commission show that
over the last, approximately twenty-five (25) years the Commission and the City have
studied the issue of naming parks, park trails, and park facilities in the City of St. Louis Park.
While non-binding guidelines have been developed over the years to aid in determining a
name for a particular park, park trail, or park facility, it appears that there has never been
developed a comprehensive policy and set of procedures to be utilized by the Commission
and the City when naming parks, park trails, or park facilities. It is the recommendation of
the Parks and Recreation Advisory Commission that a formal process for naming parks and
park facilities in the City of St Louis Park be adopted by the City Council.
2. CRITERIA: Previously, the Parks and Recreation Advisory Commission and the City had
developed a list of guidelines for the naming of parks and park facilities in the City of St
Louis Park. The Commission recommends that those guidelines continue to be utilized in
the naming / renaming of parks and park facilities in the City of St Louis Park. (See
guidelines dated 12/19/77 and 5/13/91). A review of these guidelines can be divided into
the following general categories:
a. Contributor – an individual or organization who has contributed financially to the
acquisition and/or development of a park, park trail or park facility or who has
provided significant service to the community and/or City.
b. Location – a name that fits the neighborhood, street, or other characteristics of the
park or park facility locale.
c. Famous American – possible names would be President, Military Leaders, cabinet
members, Congresspersons or State Official. The Commission recommends that a
waiting period of two (2) years after the individual terminates public service be
observed before consideration in this category is given.
d. Occasion – a special event in history. Example: D-Day.
The Commission recommends that these general categories be included in any information
that is distributed to all requests and petitions for park facility naming/renaming.
The Commission recommends that these guidelines be a permanent part of the procedure
for naming/renaming park facilities and that they remain in effect until changed at the
recommendation of the Commission with the approval of the St. Louis Park City Council.
The Commission recognizes that the final determination of all names for park facilities must
be made by the City Council.
Meeting Date: August 18, 2008 (Item No. 4e) Page 5
Subject: Approve Naming of Baseball Field at Elie/Tower Park
3. QUALIFYING EVENT: The Commission recommends that in order to eliminate the ad
hoc practice of determining whether a park facility should be named or renamed, one of the
following events should occur prior to initiating the naming/renaming of a park facility:
a. Neighborhood Changes. If the neighborhood changes in nature either by composition
of the residents or the composition of the surrounding area. This consideration should
be made either as a result of a petition or by recommendation of the Parks and
Recreation Advisory Commission.
b. Financial. If an individual or organization wishes to contribute a significant portion of
the cost of developing a park facility or area, the Commission may recommend
naming/renaming the park facility after the contributor.
c. Service to the Community. A park facility can be named/renamed for an individual
living or deceased who has significantly served the community above and beyond the
call of duty. In order to be considered for such an honor, the person should have the
following:
◊ Completed at least ten (10) years of service, and;
◊ A waiting period of at least two years from termination of service or two years from
the death of the individual, whichever occurs first.
In a situation where service to the community is demonstrated by an individual or
organization donating land adjacent to an existing park facility, this should be
considered if the total contribution of the donation is estimated to be at least half of
the value of the total existing park facility by fair and equitable professional evaluation.
d. Memorials. An individual or organization may wish to recognize a deceased City
resident by means of a visible, physical item such as a plaque, living memorial or art
object displayed in a public recreation facility. The donor must provide for the cost of
the object plus installation cost. Future maintenance should be considered as part of
the installation cost. Specific plans for the object must be submitted in advance of
approval. The object and its location must be approved by the Commission and the
City Council. If the memorial is to be in the form of a plaque, the size will not exceed
225 square inches. Other memorials will also be limited to size and appropriateness of
the object and location. The installation of these memorials will be supervised by the
appropriate City personnel.
e. Original Acquisition of Park Land. After a parcel is acquired the guidelines previously
utilized by the City of St Louis Park shall be used in naming the new park facility.
(See guidelines dated 12/19/77 and 5/13/91).
The Council is given the authority and discretion to make exceptions to the above-
mentioned qualifying events in special situations deemed appropriate by the Council.
Meeting Date: August 18, 2008 (Item No. 4e) Page 6
Subject: Approve Naming of Baseball Field at Elie/Tower Park
4. FACILITIES WITHIN THE PARK: Facilities within a park may be named with
initiation of the naming of the facility as set forth in Section 3 (a-e) above. Examples of such
facilities may include, but not be limited to athletic fields; tennis courts; swimming pools; ice
arenas; golf courses; wildlife areas and buildings.
5. PROCESS FOR NAMING A PARK, TRAIL OR FACILITY;
Staff and the Commission have discussed the following process:
a. Resident or City Council member inquiry leads to staff sending out a form to collect
the information criteria or qualifying event.
b. Staff reviews the form and sends recommendations to the Parks and Recreation
Commission.
c. Parks and Recreation Commission reviews the request and makes a recommendation
to the City Council.
d. City Council reviews and passes a resolution naming or renaming the park, trail or
facility.
e. Staff puts up a park sign or plaque in the appropriate location.
Adopted by the City Council 12/6/99
Meeting Date: September 2, 2008
Agenda Item #: 4f
Regular Meeting Public Hearing Action Item Consent Item Resolution
Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Plat Time Extension - 5353 Wayzata Boulevard (Hilton Homewood Suites)
RECOMMENDED ACTION:
Motion to Approve a Six Month Extension for the filing of the Final Plat titled “Hilton Homewood
Suites.”
POLICY CONSIDERATION:
None.
BACKGROUND:
Torgerson Properties received approval of the final plat of “Hilton Homewood Suites” on August 20,
2007. The deadline for filing the plat, associated with the construction of a seven-story 125 room hotel,
would typically have been February 20, 2008; however, an extension was approved extending the initial
deadline. The developer has requested an additional six month time extension to file the plat.
The developer intends to start construction the fall of 2008. The delay has resulted from a complicated
ownership configuration on the underlying lot. As title issues have been resolved, the construction plans
have become more concrete. At the present time, the Inspections Department has nearly completed its
review of the building plans, and most Planning and Zoning issues have been resolved. It is expected
that the contractors will pull the building permit almost immediately following the final approval of the
ownership group and signing of the plat.
The six month extension will expire February 20, 2009. The plat must be filed prior to the issuance of a
building permit.
FINANCIAL OR BUDGET CONSIDERATION:
None.
VISION CONSIDERATION:
None.
Attachments: None
Prepared by: Adam Fulton, Planner
Reviewed by: Meg McMonigal, Planning and Zoning Supervisor
Kevin Locke, Community Development Director
Approved by: Tom Harmening, City Manager
Meeting Date: September 2, 2008
Agenda Item #: 4g
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Change Order No. 1 to Contract 40-08 - 2008 Local Street Improvement Project – City Project
No. 2007-1000 and 2008-1600.
RECOMMENDED ACTION:
Motion to Approve Change Order No. 1 to Contract 40-08 - 2008 Local Street Improvement
Project– City Project No. 2007-1000 and 2008-1600.
POLICY CONSIDERATION:
City Council approval is required whenever contract changes are requested:
• To Council-authorized contracts, or
• If total contract expenditures exceed $50,000.
BACKGROUND:
City Council approved the 2008 Local Street Improvement Project – City Project No. 2007-1000
and 2008-1600. The project was advertised, bid and awarded to Midwest Asphalt Corporation on
April 28, 2008 in the amount of $1,348,674.24. The project involves street rehabilitation work on
selected streets in the Bronx Park, Birchwood and Sorenson Neighborhoods.
During the construction of the project, extra work was encountered and authorized by Engineering
staff. The extra work is a result of unforeseen underground utility conflicts and corrections of other
minor deficiencies in the city’s water, stormwater and sanitary sewer utilities. Further details of this
work and dates accomplished are provided in Change Order No. 1 (attached).
Since there were no items in the contract for this work, Change Order No. 1 provides a lump sum
payment based on the contractor’s additional time to perform the work. The total cost for Change
Order No. 1 is $61,191.50.
FINANCIAL OR BUDGET CONSIDERATION:
The additional work will be paid from the respective Water, Stormwater, and Sanitary Sewer Utility
Funds, as appropriate for each work item.
VISION CONSIDERATION:
Not Applicable.
Attachments: Change Order No. 1
Prepared by: Jim Olson, Engineering Project Manager
Reviewed by: Mike Rardin, Public Works Director
Scott Brink, City Engineer
Approved by: Tom Harmening, City Manager
Meeting of September 2, 2008 (Item No. 4g) Page 2
Subject: Change Order No. 1 to Contract 40-08 - 2008 Local Street Improvement Project – City Project
No. 2007-1000 and 2008-1600
5005 Minnetonka Boulevard, St. Louis Park, Minnesota 55416-2290
Phone: 952-924-2500 Fax: 952-924-2663
Contract No.: 40-08
Change Order No.: 1 Date: August 11, 2008
Project Name: Street Rehabilitation and Water Main Project
Project Location: Area 4 Pavement Management Area
Contractor: Midwest Asphalt Corporation 5929 Baker Road, Suite 420
Minnetonka, Minnesota 55345 Phone No. 952-937-8033
Type of Work: Extra Utility work
Amount of Original Contract: $1,348,674.24
Unit Contract As Revised by CO
Contract Item Unit Price Quantity Amount Quantity Amount
See Attached Sheets for breakdown 1.00 $61,677.12 0 0 1.0 $61,191.50
Total with Revised Quantity
$61,191.50
Less Contract Amount 0.00
Total Change Order No. 1 Amount: $ 61,191.50
Original Contract Price: $1,348,674.24
Previous Change Orders (None)
Total Funds Encumbered with all Change Orders: $1,409,865.74
Above additional (or deleted) work to be performed (or deleted) under same conditions as specified in original
contract unless otherwise stipulated herein.
Recommended:
Project Manager Date City Engineer Date
Approved:
Director of Public Works Date City Manager Date
We hereby agree to furnish labor and materials complete in accordance with the contract specifications at the above stated
price.
Approved: ______________________________________ ______________________________________________
Date Authorized Contractor Signature
NOTE: This Revision becomes part of and in conformance with the existing contract.
Meeting of September 2, 2008 (Item No. 4g) Page 3
Subject: Change Order No. 1 to Contract 40-08 - 2008 Local Street Improvement Project – City Project
No. 2007-1000 and 2008-1600
5005 Minnetonka Boulevard, St. Louis Park, Minnesota 55416-2290
Phone: 952-924-2500 Fax: 952-924-2663
CHANGE ORDER #1
C.P. 20071000
EXTRA WATERMAIN CONSTRUCTION
1. Remove broken Hydrant, 6” Gate Valve, and 6” CIP Hydrant Lead; and install new Hydrant, 6” Gate
Valve, and 6” DIP at W. 25-1/2 St. and Webster Avenue (June 4, 2008)
$ 5,730.73
2. Remove existing Lead Joint 6” Tee at 3112 Zarthan Avenue (June 5, 2008) $ 1,035.38
3. Remove leaking 6” Gate Valve, and 6” Tee and install new 6” Gate Valve, and 6” Tee at W. 29th St. and
Vernon Avenue (June 5, 2008)
$ 2,136.53
4. Special order costs associated with ordering 6 extra Hydrants requested by the City Utility Dept. (May 27,
2008)
$ 636.00
5. The original contract did not have a Remove Gate Valve item. Remove 3 gate valves (June 6, 2008) $ 900.00
6. Remove leaking hydrant at Nelson Park entrance road (June 10, 2008) at the request of City Utility Dept. $ 4,845.93
7. Abandon ¾” copper water service on W. 26th St. by Peter Hobart School (June 13, 2008) $ 1,160.50
8. Remove and Install new Gate Valve Box at W. 26th St. and Georgia Avenue. Lower ¾” copper water
service to 2557 W. 26th St. during storm sewer construction (June 18, 2008)
$ 1,035.38
9. Lower 6” watermain at W. 26th St. and Georgia Avenue to facilitate storm sewer construction through the
intersection (June 19, 2008)
$ 8,856.32
Extra Watermain Work - Sub Total $26,336.77
TOTAL $26,336.77
EXTRA STORM SEWER CONSTRUCTION
1. Remove by sawcut the top 1 foot of a storm sewer manhole on Hampshire Avenue due to lower street
grade. Also lower catch basin on W. 25-1/2 St. due to lower street grade (June 10, 2008)
$ 2,101.00
2. Furnish and install one 108” storm sewer manhole 5. Replaces one 72” storm sewer manhole on the bid
schedule (June 17, 2008)
$10,050.00
3. Furnish and install one 102” storm sewer manhole 4. Replaces one 84” storm sewer manhole on the bid
schedule
$10,400.00
4. Modify opening in storm manhole No. 6 to accept 18” storm sewer (June 17, 2008) $ 870.38
5. Mobilization to install 20 i.f. of 12” Rcp at the intersection of Idaho Avenue and W. 26th St. (July 15,
2008)
$ 1,500.00
Extra Storm Sewer Work - Sub Total $24,921.38
TOTAL $24,921.38
Meeting of September 2, 2008 (Item No. 4g) Page 4
Subject: Change Order No. 1 to Contract 40-08 - 2008 Local Street Improvement Project – City Project
No. 2007-1000 and 2008-1600
5005 Minnetonka Boulevard, St. Louis Park, Minnesota 55416-2290
Phone: 952-924-2500 Fax: 952-924-2663
EXTRA SANITARY SEWER CONSTRUCTION
1. Remove existing sanitary sewer line and outside drop and lower sanitary sewer at W. 26th St. and Georgia
Avenue to facilitate storm sewer construction through the intersection (June 20, 2008)
$ 4,811.95
Extra Sanitary Sewer Work - Sub Total $ 4,811.95
TOTAL $ 4,811.95
CHANGE ORDER NO. 1
Extra Watermain Construction 26,336.77
Extra Storm Sewer Construction 24,921.38
Extra Sanitary Sewer Construction 4,811.95
Total Extra Work $56,070.10
Prime Contractor’s Mark-Up (10% on First 50K) 5,000.00
(2% of balance in excess of 50K) 121.40
TOTAL CHANGE ORDER #1 $61,191.50
Meeting Date: September 2, 2008
City Council Agenda Item #: 4h
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Traffic Study No. 611: Parking Restrictions Western Cul-De-Sac Cavell Avenue South.
RECOMMENDED ACTION:
Motion to Adopt Resolution authorizing the installation of “No Parking” restrictions on the western
cul-de-sac of Cavell Avenue South.
POLICY CONSIDERATION:
None.
BACKGROUND:
Public Works staff received a request from a resident to restrict parking along the cul-de-sac of
Cavell Avenue South. This is the western cul-de-sac of Cavell Avenue South, and there is an island
in the center of it. Approximately a year ago the city installed a retaining wall on the island, and it
was recently hit by an emergency vehicle due to heavy parking along the cul-de-sac. In addition, the
street itself is very narrow (15-20 feet wide), and so passage through the cul-de-sac and neck can be
difficult at times, especially during the winter months.
Staff sent out a letter to the four residents on the cul-de-sac with a proposal to restrict parking on the
island as well as around the outside of the cul-de-sac down to where it meets with the main stem of
Cavell Avenue South. Residents were amenable to the restrictions on the main part of the cul-de-
sac, but wanted to preserve some on street parking on the neck of the cul-de-sac. The proposed
restriction takes these concerns into account by only restricting the south side of the neck of the cul-
de-sac. The proposed restrictions will preserve access for emergency vehicles while still providing
some on street parking for residents or their guests.
FINANCIAL OR BUDGET CONSIDERATION:
The cost of enacting this restriction is minimal and will come out of the general operating budget.
VISION CONSIDERATION:
Not applicable.
Attachment: Resolution
Map
Prepared by: Laura Adler, Engineering Program Coordinator
Reviewed by: Scott A. Brink, City Engineer
Michael P. Rardin, Director of Public Works
Approved by: Tom Harmening, City Manager
Meeting of September 2, 2008 (Item No. 4h) Page 2
Subject: Traffic Study No. 611: Parking Restrictions Western Cul-De-Sac Cavell Avenue South
RESOLUTION NO. 08-____
RESOLUTION AUTHORIZING INSTALLATION OF
“NO PARKING” RESTRICTIONS ON THE WESTERN
CUL-DE-SAC OF CAVELL AVENUE SOUTH.
TRAFFIC STUDY NO. 611
WHEREAS, the City of St. Louis Park, Minnesota has been requested, has studied, and has
determined that it is in the best interest of the City to install parking restrictions at this location.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of St. Louis
Park, Minnesota, that:
1. The Director of Public Works is hereby authorized to install “No Parking” restrictions on
the western cul-de-sac of Cavell Avenue South, around the center island and around the
outside of the cul-de-sac, except the 180 feet on the north side from where the cul-de-sac
meets the main stem of the street to the west side of the driveway at 2800 Cavell Avenue
South, as shown on attached Exhibit A.
Reviewed for Administration: Adopted by the City Council September 2, 2008
City Manager
Mayor
Attest:
City Clerk
2840
9205
2820
2800
8900
2810
2801
8800
2850
Traffic Study 611: Parking restrictions
on the western cul-de-sac of Cavell Avenue South
Cavell Avenue
Proposed parking restrictions
Meeting of September 2, 2008 (Item No. 4h)
Subject: Traffic Study No. 611: Parking Restrictions Western Cul-De-Sac Cavell Avenue South Page 3
Meeting Date: September 2, 2008
Agenda Item #: 4i
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Change Order No. 1 to Contract 88-08 - 2008 Sealcoat Project– City Project No. 2008-0001.
RECOMMENDED ACTION:
Motion to Approve Change Order No. 1 to Contract 88-08 - 2008 Sealcoat Project– City Project
No. 2008-0001.
POLICY CONSIDERATION:
City Council approval is required whenever contract changes are requested to Council-authorized
contracts.
BACKGROUND:
The 2008 Sealcoat Project– City Project No. 2008-0001 was advertised, bid and awarded to Pearson
Brothers, Inc. on July 7, 2008 in the amount of $286,572.60. The project involves sealcoating
selected streets in the Blackstone, Cedarhurst, Lake Forest, and Fern Hill neighborhoods.
Change Order No. 1 provides for a change in the type of asphalt sealcoat material and its resulting
price adjustment. The type of asphalt material specified in the contract documents, a polymer
modified asphalt, became unavailable in early August due to a shortage of the polymer added to the
asphalt. The polymer shortage affected all suppliers in the region so no alternative source was
available. The Minnesota Department of Transportation (Mn/DOT) was aware of the shortage and
provided recommendations to local governments about selecting an alternative material. Following
Mn/DOT’s recommendation, the city selected an alternative asphalt material costing 10% less than
the original contract unit price. The alternate asphalt material has been utilized by the City in
previous sealcoat projects and has provided acceptable performance in meeting the 8 year sealcoat
cycle. The contract will be reduced by $12,788 based on the new unit price of the material agreed
to in this change order.
FINANCIAL OR BUDGET CONSIDERATION:
None.
VISION CONSIDERATION:
None.
Attachments: Change Order No. 1
Prepared by: Jim Olson, Engineering Project Manager
Reviewed by: Scott Brink, City Engineer
Mike Rardin, Public Works Director
Approved by: Tom Harmening, City Manager
Meeting of September 2, 2008 - (Item No. 4i) Page 2
Subject: Change Order No. 1 to Contract 88-08 - 2008 Sealcoat Project– City Project No. 2008-0001
Contract No.: 88-08
Change Order No.: 1 Date: September 2, 2008
Project Name: 2008 Contract Sealcoat Project
Project Location: Area 8 Pavement Management Area
Contractor: Pearson Bros Inc. 11079 Lamont Avenue N.E.
Hanover, MN 55341 Phone No. 763-428-8886
Type of Work: Sealcoat
Amount of Original Contract: $286,572.60
Description of Work to be Added: Change in Bituminous Material.
Unit Contract As Revised by CO
Contract Item Unit Price Quantity Amount Quantity Amount
Bituminous Material for
Sealcoat – CRS-2P GAL $2.50 51,152 $127,880.00 0 $0.00
Bituminous Material for
Sealcoat – CRS-2 GAL $2.25 51,152 $115,092.00
Total with Revised Quantity ($12,788)
Total Change Order No. 1 Amount: ($12,788)
Original Contract Price: $286,572.60
Previous Change Orders 0.00
Total Funds Encumbered with all Change Orders: $286,572.60
Above additional work to be performed under same conditions as specified in original
contract unless otherwise stipulated herein.
Recommended:
Project Inspector Date City Engineer Date
Director of Public Works Date City Manager Date
We hereby agree to furnish labor and materials complete in accordance with the contract specifications at the
above stated price.
Approved: ______________________________________ _____________________________________
Date Authorized Contractor Signature
NOTE: This Revision becomes part of and in conformance with the existing contract.
Meeting Date: September 2, 2008
Agenda Item #: 4j
Police Advisory Commission
Meeting Minutes
9 July 2008
Chair Gormley called the meeting to order at 7:00.
Commissioners Present: Maureen Gormley, Gage Dennison, Jim Lanenberg, Dick Markgraf,
Jim Smith, Pat Swiderski and Hans Widmer
Staff Present: Lieutenant Harcey and Ms. Stegora-Peterson.
I. Approval of Minutes
Commissioner Lanenberg noted the minutes should reflect has was present.
Motion to approve the May 7, 2008 minutes was made by Commissioner Smith, seconded by
Commissioner Swiderski. The minutes were approved as amended.
II. Report from Children First Ice Cream Social
Commissioner Swiderski and Widmer attended and felt it was a good turn out and successful
event and encouraged future attendance. Commission brochures and golf tournament
information was handed out.
III. Marketing Campaign Development
Lt. Harcey discussed the new Commission brochure and indicated the Commission needed to
determine how to best utilize it.
The Commission suggested the following: a newcomer mailing, provide to block captains,
information tables at apartment complexes, to neighborhood associations, at neighborhood
meetings, the library, possibly a mass mailing (with utility bills), and including it with the golf
tournament mailer.
Brochures will be printed for Officers to distribute at National Night Out and copies will be sent
to block captains.
IV. National Night Out
Commissioners were encouraged to attend their local events or ride along with an Officer. Lt.
Harcey noted it was now being called Neighborhood Night Out.
Meeting of September 2, 2008 (Item No. 4j) Page 2
Subject: Police Advisory Commission Minutes January 9, 2008
V. Golf Tournament Update
Commissioner Smith noted the tournament would be September 5th at 8 AM with a shotgun
start.
Lt. Harcey stated the flyer needs to be distributed and will be sent to last years participants. A
sponsor letter will also be sent out to those who donated last year and other businesses. A copy of
the Commission brochure will be included.
Commissioner Markgraf noted he had a contact that does golf promotions and could contact
them for another mailing list.
Commissioner Smith stated he would let Commissioners know if he needed help contacting
businesses for donations.
VI. New Business
Citizens Academy – Lt. Harcey indicated the spring session had been cancelled due to lack of
response, but another session will be held in the fall.
Commissioner Widmer asked if Police Officers stop people who are not stopping at bike trails.
Lt. Harcey responded they try to educate cyclists and are partnering with Three Rivers Park
District on more education. Bike officers have handouts. The City wants to change the grade to
separated crossings in the future. Bicyclists need to stop at crossings.
Lt. Harcey reported on portable speed signs and that they had been well received. They may put
up permanent signs ($10,000 per sign) and he would like Commission input.
Commissioners had concerns about the cost and felt portable signs might be more effective.
They should analyze where speed problems are.
Pawn America – Lt. Harcey noted the store is a retail site only and cannot do loans or take
merchandise.
Graffiti – Lt. Harcey spoke with Public Works staff and they believed they were “winning the
war.”
Lt. Harcey noted there were only a few foreclosed properties in St. Louis Park. He also noted
the Police Department was working with Licensing on permits for solicitors. They will do a
background check and could deny a license. There is no ordinance in place for enforcement and
they will be considering adding one.
Commissioner Smith motioned, Commissioner Widmer seconded to adjourn.
The meeting adjourned at 7:58 PM.
Meeting Date: September 2, 2008
Agenda Item #: 4k
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Vendor Claims.
RECOMMENDED ACTION:
Motion to accept for filing Vendor Claims for the period August 16, 2008 through August 29,
2008.
POLICY CONSIDERATION:
Not applicable.
BACKGROUND:
The Finance Department prepares this report on a monthly basis for Council’s review.
FINANCIAL OR BUDGET CONSIDERATION:
None.
VISION CONSIDERATION:
Not applicable.
Attachments: Vendor Claims
Prepared by: Connie Neubeck, Account Clerk
08/27/2008CITY OF ST LOUIS PARK 7:17:13R55CKSUM LOG23000VO
1Page -Council Check Summary
08/29/2008 -08/16/2008
Vendor AmountBusiness Unit Object
194.57TREE MAINTENANCE GENERAL SUPPLIESA-1 OUTDOOR POWER INC
14.87GENERAL REPAIR EQUIPMENT PARTS
209.44
8,547.49EQUIPMENT REPLACE G&A MACHINERY & AUTO EQUIPMENTAAA-LICENSE DIVISION
8,547.49
204.09NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICESAARCEE PARTY AND TENT RENTAL
204.09
840.40HUMAN RESOURCES RECRUITMENTAD STRATEGIES
840.40
95.00ADMINISTRATION G & A SEMINARS/CONFERENCES/PRESENTATADMIN-IPA
95.00
1,098.00H.V.A.C. EQUIP. MTCE BUILDING MTCE SERVICEALLIANCE MECH SRVCS INC
1,098.00
716.77SEALCOAT PREPARATION OTHER IMPROVEMENT SUPPLIESALLIED BLACKTOP
445.66PATCHING-PERMANENT OTHER IMPROVEMENT SUPPLIES
1,162.43
317.75GENERAL REPAIR EQUIPMENT PARTSAMERICAN TIRE DISTRIBUTORS
317.75
137.70PUBLIC WORKS OPS G & A OPERATIONAL SUPPLIESAMERIPRIDE LINEN & APPAREL SER
101.34PARK MAINTENANCE G & A OPERATIONAL SUPPLIES
49.37ENTERPRISE G & A GENERAL SUPPLIES
48.66BUILDING MAINTENANCE GENERAL SUPPLIES
110.35VEHICLE MAINTENANCE G&A OPERATIONAL SUPPLIES
73.58WATER UTILITY G&A OPERATIONAL SUPPLIES
73.59SEWER UTILITY G&A OPERATIONAL SUPPLIES
594.59
186.64POLICE G & A POLICE EQUIPMENTANCOM COMMUNICATIONS INC
186.64
265.19FABRICATIONOTHER IMPROVEMENT SUPPLIESANDERSEN INC, EARL
2,032.02PARK MAINTENANCE G & A GENERAL SUPPLIES
2,297.21
Meeting of September 2, 2008 (Item No. 4k)
Subject: Vendor Claims Page 2
08/27/2008CITY OF ST LOUIS PARK 7:17:13R55CKSUM LOG23000VO
2Page -Council Check Summary
08/29/2008 -08/16/2008
Vendor AmountBusiness Unit Object
832.08BUILDING MAINTENANCE GENERAL SUPPLIESAPACHE GROUP OF MINNESOTA
832.08
60.00GENERAL BUILDING MAINTENANCE GENERAL SUPPLIESAPPLIANCE SMART
60.00
166.25PUBLIC WORKS OPS G & A SUBSCRIPTIONS/MEMBERSHIPSAPWA
166.25
453.87GENERAL CUSTODIAL DUTIES CLEANING/WASTE REMOVAL SUPPLYARAMARK UNIFORM CORP ACCTS
453.87
15.00ENVIRONMENTAL G & A OFFICE SUPPLIESARBOR DAY FOUNDATION
15.00
105.00HUMAN RESOURCES SUBSCRIPTIONS/MEMBERSHIPSASTD
105.00
31.16COMMUNICATIONS/GV REIMBURSEABL TELEPHONEAT&T
31.16
70.00PUBLIC WORKS OPS G & A SUBSCRIPTIONS/MEMBERSHIPSATSSA
70.00
238.50WATER UTILITY G&A EQUIPMENT MTCE SERVICEAUTOMATIC SYSTEMS INC
238.50
268.66BEAUTIFICATION / FLOWERS LANDSCAPING MATERIALSBACHMANS
268.66
26.00HUMAN RESOURCES GENERAL PROFESSIONAL SERVICESBARNA, GUZY & STEFFEN LTD
26.00
12,576.03CE INSPECTION IMPROVEMENTS OTHER THAN BUILDIBARR ENGINEERING CO
12,576.03
23.50SEASON TICKETS PROGRAM REVENUEBECKLEY, CAREN
23.50
17.10NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICESBENSEN, KARON
17.10
Meeting of September 2, 2008 (Item No. 4k)
Subject: Vendor Claims Page 3
08/27/2008CITY OF ST LOUIS PARK 7:17:13R55CKSUM LOG23000VO
3Page -Council Check Summary
08/29/2008 -08/16/2008
Vendor AmountBusiness Unit Object
576.00ADULT SOFTBALL OTHER CONTRACTUAL SERVICESBERG, STEVE
576.00
5.60PREVENTATIVE MAINTENANCE EQUIPMENT PARTSBOYER TRUCK PARTS
369.60GENERAL REPAIR EQUIPMENT PARTS
375.20
310.70NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICESBROOKSIDE NEIGHBORHOOD ASSN
310.70
403.79NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICESBROWNDALE NEIGHBORHOOD ASSN
403.79
9,834.75ADMINISTRATION G & A LEGAL SERVICESCAMPBELL KNUTSON PROF ASSOC
60.00EXCESS PUBLIC LAND LEGAL SERVICES
4,295.46WIRELESS G & A LEGAL SERVICES
14,190.21
135.22EMPLOYEE FLEX SPEND G&A GENERAL PROFESSIONAL SERVICESCBIZ FINANCIAL SOLUTIONS INC
135.22
171.36FACILITY OPERATIONS HEATING GASCENTERPOINT ENERGY SERVICES IN
27,623.11ENTERPRISE G & A ELECTRIC SERVICE
27,794.47
41.05WATER UTILITY G&A OPERATIONAL SUPPLIESCINTAS FIRST AID & SAFETY
41.05
65.84-GENERAL FUND BALANCE SHEET DUE TO OTHER GOVTSCITIZENS INDEPENDENT BANK
17.42GENERAL FUND BALANCE SHEET CLEARING ACCOUNT
136.89HUMAN RESOURCES ORGANIZATIONAL DEVELOPMENT
400.00HUMAN RESOURCES RECOGNITION
215.04HUMAN RESOURCES CITE
111.00HUMAN RESOURCES TRAINING
39.76HUMAN RESOURCES MEETING EXPENSE
441.00COMM & MARKETING G & A TELEPHONE
1.15COMM & MARKETING G & A BANK CHARGES/CREDIT CD FEES
60.07NETWORK SUPPORT SERVICES GENERAL SUPPLIES
230.44NETWORK SUPPORT SERVICES DATACOMMUNICATIONS
972.00FINANCE G & A SEMINARS/CONFERENCES/PRESENTAT
57.27FINANCE G & A MEETING EXPENSE
Meeting of September 2, 2008 (Item No. 4k)
Subject: Vendor Claims Page 4
08/27/2008CITY OF ST LOUIS PARK 7:17:13R55CKSUM LOG23000VO
4Page -Council Check Summary
08/29/2008 -08/16/2008
Vendor AmountBusiness Unit Object
607.33COMM DEV PLANNING G & A TRAINING
529.82POLICE G & A GENERAL SUPPLIES
107.78POLICE G & A OPERATIONAL SUPPLIES
165.00POLICE G & A RENTAL OTHER
321.00SUPERVISORYSEMINARS/CONFERENCES/PRESENTAT
113.18OPERATIONSGENERAL SUPPLIES
132.45OPERATIONSFIRE PREVENTION SUPPLIES
16.01OPERATIONSOPERATIONAL SUPPLIES
1,026.88OPERATIONSTRAINING
1,195.78OPERATIONSEMERGENCY PREPAREDNESS
108.20INSPECTIONS G & A GENERAL SUPPLIES
9.04-PARK AND RECREATION BALANCE SH DUE TO OTHER GOVTS
25.00PARK AND REC G&A SEMINARS/CONFERENCES/PRESENTAT
619.00ORGANIZED REC G & A TRAINING
128.22SUMMER FIELDTRIPS GENERAL SUPPLIES
36.23YOUTH TENNIS GENERAL SUPPLIES
15.00YOUTH TENNIS TRAINING
194.33PARK MAINTENANCE G & A GENERAL SUPPLIES
138.98PARK MAINTENANCE G & A TRAINING
106.89TREE MAINTENANCE GENERAL SUPPLIES
38.84WESTWOOD G & A GENERAL SUPPLIES
16.52WESTWOOD G & A OTHER IMPROVEMENT SUPPLIES
40.00WESTWOOD G & A TRAINING
4.88CONCESSIONSGENERAL SUPPLIES
3.73-CABLE TV BALANCE SHEET DUE TO OTHER GOVTS
251.11CABLE TV G & A OFFICE EQUIPMENT
2.51CABLE TV G & A BANK CHARGES/CREDIT CD FEES
935.99FRANCHISE ADMINISTRATION SEMINARS/CONFERENCES/PRESENTAT
1,276.00TELECOMMUNICATIONS COMMISSION SEMINARS/CONFERENCES/PRESENTAT
11.75TV PRODUCTION GENERAL SUPPLIES
10,768.11
2,500.00COMM & MARKETING G & A PRINTING & PUBLISHINGCITY IMAGE COMMUNICATIONS
2,500.00
1,385.75EMERGENCY REPAIR GRANT OTHER CONTRACTUAL SERVICESCOMMUNITY ACTION PARTNERSHIP S
1,385.75
403.94BUILDING MAINTENANCE GENERAL SUPPLIESCONTINENTAL RESEARCH CORP
403.94
Meeting of September 2, 2008 (Item No. 4k)
Subject: Vendor Claims Page 5
08/27/2008CITY OF ST LOUIS PARK 7:17:13R55CKSUM LOG23000VO
5Page -Council Check Summary
08/29/2008 -08/16/2008
Vendor AmountBusiness Unit Object
216.00ADULT SOFTBALL OTHER CONTRACTUAL SERVICESCOX, BARB
216.00
119.57POLICE G & A OPERATIONAL SUPPLIESCUB FOODS
155.69POLICE G & A SUBSISTENCE SUPPLIES
54.79POLICE G & A TRAINING
330.05
3,141.08SEWER UTILITY G&A TRAININGCUES
3,141.08
312.00ADULT SOFTBALL OTHER CONTRACTUAL SERVICESCURRAN-MOORE, KIM
312.00
2,424.30WATER UTILITY G&A OTHER IMPROVEMENT SUPPLIESDAKOTA SUPPLY GROUP
2,424.30
764.34POLICE G & A RENTAL EQUIPMENTDELAGE LANDEN FINANCIAL SERVIC
764.34
212.25ENTERPRISE G & A ADVERTISINGDEX MEDIA EAST LLC
212.25
832.72ARENA MAINTENANCE BLDG/STRUCTURE SUPPLIESE-Z SHARP INC
832.72
5,320.74PREVENTATIVE MAINTENANCE LUBRICANTS/ADDITIVESEGAN OIL CO
5,320.74
495.00CONDITIONAL USE PERMITS ZONING/SUBDIVISIONEL GORDOUNO INC
495.00
29.26ADMINISTRATION G & A GENERAL SUPPLIESELECTION SYSTEMS & SOFTWARE IN
29.26
435.06NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICESELMWOOD NEIGHBORHOOD ASSN
435.06
3.13-PARK AND RECREATION BALANCE SH DUE TO OTHER GOVTSEMERGENCY AUTOMOTIVE TECHNOLOG
51.32GENERAL REPAIR EQUIPMENT PARTS
48.19
Meeting of September 2, 2008 (Item No. 4k)
Subject: Vendor Claims Page 6
08/27/2008CITY OF ST LOUIS PARK 7:17:13R55CKSUM LOG23000VO
6Page -Council Check Summary
08/29/2008 -08/16/2008
Vendor AmountBusiness Unit Object
875.00REILLY G & A GENERAL PROFESSIONAL SERVICESENSR CORPORATION
1,003.19SAMPLINGGENERAL PROFESSIONAL SERVICES
2,870.50STUDIESGENERAL PROFESSIONAL SERVICES
4,748.69
1,146.92STORM WATER UTILITY G&A OTHER IMPROVEMENT SERVICEENTERPRISE RENT-A-CAR
1,146.92
2,044.80STORM WATER UTILITY G&A OTHER IMPROVEMENT SERVICEESS BROTHERS & SONS INC
2,044.80
165.64GENERAL BUILDING MAINTENANCE GENERAL SUPPLIESFASTENAL COMPANY
305.97ENGINEERING G & A GENERAL SUPPLIES
471.61
17.44WATER UTILITY G&A OTHER CONTRACTUAL SERVICESFEDEX
17.44
180.42ARENA MAINTENANCE MOTOR FUELSFERRELLGAS
180.42
1,663.72SEWER UTILITY G&A OTHERFLEXIBLE PIPE TOOL
1,663.72
359.83WATER UTILITY G&A BUILDING MTCE SERVICEFLOYD TOTAL SECURITY
359.83
5,000.00ESCROWSPMC ESCROWFULOP, STEPHAN
5,000.00
24.00ADULT SOFTBALL OTHER CONTRACTUAL SERVICESGALLAGHER, MATT
24.00
192.00ADULT SOFTBALL OTHER CONTRACTUAL SERVICESGHIZONI, DAVE
192.00
70.43GENERAL BUILDING MAINTENANCE BLDG/STRUCTURE SUPPLIESGLASS & MIRROR OUTLET
70.43
126.38WATER UTILITY G&A GENERAL CUSTOMERSGONDA, TOMAS
126.38
Meeting of September 2, 2008 (Item No. 4k)
Subject: Vendor Claims Page 7
08/27/2008CITY OF ST LOUIS PARK 7:17:13R55CKSUM LOG23000VO
7Page -Council Check Summary
08/29/2008 -08/16/2008
Vendor AmountBusiness Unit Object
1,156.70WATER UTILITY G&A OTHER IMPROVEMENT SERVICEGOPHER STATE ONE-CALL INC
1,156.70
432.34INSPECTIONS G & A GENERAL SUPPLIESGRAFFITI SOLUTIONS INC
432.34
525.00EQUIPMENT REPLACE G&A MACHINERY & AUTO EQUIPMENTGRAFIX SHOPPE
525.00
6.79GENERAL BUILDING MAINTENANCE GENERAL SUPPLIESGRAINGER INC, WW
68.74VEHICLE MAINTENANCE G&A GENERAL SUPPLIES
75.53
56.51OPERATIONSEQUIPMENT PARTSGRAYBAR ELECTRIC CO
56.51
1,537.21STORM WATER UTILITY G&A OTHER IMPROVEMENT SERVICEHANSON PIPE & PRECAST INC
1,537.21
3,552.98AQUATIC PARK MAINTENANCE GENERAL SUPPLIESHAWKINS INC
10,822.64WATER UTILITY G&A OPERATIONAL SUPPLIES
14,375.62
336.00ADULT SOFTBALL OTHER CONTRACTUAL SERVICESHENDERSON, TRACY
336.00
1,689.76POLICE G & A EQUIPMENT MTCE SERVICEHENNEPIN COUNTY INFO TECH
930.08OPERATIONSRADIO COMMUNICATIONS
315.04OPERATIONSEMERGENCY PREPAREDNESS
2,934.88
1,353.28POLICE G & A SUBSISTENCE SERVICEHENNEPIN COUNTY SHERIFFS ACCTG
1,353.28
4,044.00APPLICATION SUPPORT/SERVICE COMPUTER SERVICESHENNEPIN COUNTY TREASURER
840.00SOLID WASTE G&A GENERAL SUPPLIES
4,884.00
52.51WATER UTILITY G&A GENERAL CUSTOMERSHOLY FAMILY CHURCH
52.51
Meeting of September 2, 2008 (Item No. 4k)
Subject: Vendor Claims Page 8
08/27/2008CITY OF ST LOUIS PARK 7:17:13R55CKSUM LOG23000VO
8Page -Council Check Summary
08/29/2008 -08/16/2008
Vendor AmountBusiness Unit Object
139.23PAINTINGOTHER IMPROVEMENT SUPPLIESHOME DEPOT CREDIT SERVICES
86.36PARK BUILDING MAINTENANCE BLDG/STRUCTURE SUPPLIES
36.81TREE MAINTENANCE GENERAL SUPPLIES
262.40
258.00ADULT SOFTBALL OTHER CONTRACTUAL SERVICESHOWES, KRISTINE
258.00
1,154.95CABLE TV G & A OTHER CONTRACTUAL SERVICESIMPLEX.NET INC
1,154.95
129.12ADMINISTRATION G & A OFFICE SUPPLIESIMPRINT GALLERY INC
129.12
6.40WATER UTILITY G&A EQUIPMENT PARTSINDELCO
6.40
67.04GENERAL REPAIR EQUIPMENT PARTSINTERSTATE BATTERY SYSTEM OF M
67.04
319.44GENERAL REPAIR EQUIPMENT PARTSINVER GROVE FORD
319.44
55.38NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICESJ & F REDDY RENTS
55.38
24.88DAMAGE REPAIR OTHER IMPROVEMENT SUPPLIESJERRY'S MIRACLE MILE
24.88
368.00KICKBALLOTHER CONTRACTUAL SERVICESJOHNSON, SUSAN
368.00
368.23GENERAL BUILDING MAINTENANCE BLDG/STRUCTURE SUPPLIESK & K SALES
368.23
2,500.00ESCROWSPMC ESCROWKING, RYAN
2,500.00
604.59BLDG/GROUNDS OPS & MAINT BLDG/STRUCTURE SUPPLIESKRUGE-AIR INC
209.00BLDG/GROUNDS OPS & MAINT BUILDING MTCE SERVICE
813.59
Meeting of September 2, 2008 (Item No. 4k)
Subject: Vendor Claims Page 9
08/27/2008CITY OF ST LOUIS PARK 7:17:13R55CKSUM LOG23000VO
9Page -Council Check Summary
08/29/2008 -08/16/2008
Vendor AmountBusiness Unit Object
85,987.82CONSTRUCTION PAYMENTS IMPROVEMENTS OTHER THAN BUILDILACHMANSINGH SALES INC, CARLO
85,987.82
147.00GENERAL REPAIR EQUIPMENT MTCE SERVICELANO EQUIPMENT INC
147.00
186.40WATER UTILITY G&A EQUIPMENT PARTSLARSCO INC
186.40
350.79GROUNDS MTCE LANDSCAPING MATERIALSLARSON, JH CO
368.59RELAMPINGOTHER IMPROVEMENT SUPPLIES
719.38
93,458.50EMPLOYEE FLEX SPEND G&A League of MN Cities dept'l expLEAGUE OF MN CITIES INSURANCE
93,458.50
385.79ORGANIZED REC G & A MILEAGE-PERSONAL CARLEE, KATHLEEN
385.79
131.81WATER UTILITY G&A OFFICE EQUIPMENTLIND ELECTRONICS INC
131.81
2,040.00HUMAN RESOURCES GENERAL PROFESSIONAL SERVICESLISEC, TOM
2,040.00
136.94WATER UTILITY G&A OTHER IMPROVEMENT SUPPLIESLUBRICATION TECHNOLOGIES INC
136.94
48.00ADULT SOFTBALL OTHER CONTRACTUAL SERVICESLUEDTKE, ALLEN
48.00
57.16GENERAL REPAIR EQUIPMENT PARTSMACQUEEN EQUIP CO
1,893.54SEWER UTILITY G&A OTHER
1,950.70
202.30SSD 1 G&A OTHER CONTRACTUAL SERVICESMAPLE CREST LANDSCAPE
168.56SSD 2 G&A OTHER CONTRACTUAL SERVICES
367.16SSD 3 G&A OTHER CONTRACTUAL SERVICES
738.02
720.00ADULT SOFTBALL OTHER CONTRACTUAL SERVICESMCBRIDE, STEPHEN
720.00
Meeting of September 2, 2008 (Item No. 4k)
Subject: Vendor Claims Page 10
08/27/2008CITY OF ST LOUIS PARK 7:17:13R55CKSUM LOG23000VO
10Page -Council Check Summary
08/29/2008 -08/16/2008
Vendor AmountBusiness Unit Object
44.37GRAFFITI CONTROL OTHER IMPROVEMENT SUPPLIESMENARDS
11.49WESTWOOD G & A GENERAL SUPPLIES
102.10WESTWOOD G & A OTHER IMPROVEMENT SUPPLIES
157.96
374.12WATER UTILITY G&A OFFICE SUPPLIESMICRO CENTER
374.12
35.00ENVIRONMENTAL G & A OFFICE SUPPLIESMIDWEST AQUA CARE
1,490.00WATER QUALITY OTHER IMPROVEMENT SUPPLIES
1,525.00
52,340.89SEALCOAT PREPARATION OTHER IMPROVEMENT SUPPLIESMIDWEST ASPHALT CORP
180,678.13CONSTRUCTION PAYMENTS IMPROVEMENTS OTHER THAN BUILDI
233,019.02
28,172.47VEHICLE MAINTENANCE G&A MOTOR FUELSMIDWEST FUELS INVER GROVE HEIG
28,172.47
725.00WATER UTILITY G&A SEMINARS/CONFERENCES/PRESENTATMINNESOTA A W W A
725.00
200.00WATER UTILITY G&A SUBSCRIPTIONS/MEMBERSHIPSMINNESOTA RURAL WATER ASSOC
200.00
130.00TRAININGSEMINARS/CONFERENCES/PRESENTATMINNESOTA WASTE WISE
130.00
340.00SUPPORT SERVICES SEMINARS/CONFERENCES/PRESENTATMN/SCIA
340.00
38.29GENERAL REPAIR EQUIPMENT PARTSMORRIE'S PARTS & SERVICE GROUP
38.29
854.36ADMINISTRATION G & A OTHER CONTRACTUAL SERVICESMORRISON & ASSOCIATES INC
854.36
1,665.00ORGANIZED REC G & A SEMINARS/CONFERENCES/PRESENTATMRPA
1,665.00
Meeting of September 2, 2008 (Item No. 4k)
Subject: Vendor Claims Page 11
08/27/2008CITY OF ST LOUIS PARK 7:17:13R55CKSUM LOG23000VO
11Page -Council Check Summary
08/29/2008 -08/16/2008
Vendor AmountBusiness Unit Object
119.74GENERAL REPAIR TIRESMTI DISTRIBUTING CO
119.74
20.13TREE MAINTENANCE GENERAL SUPPLIESNAPA (GENUINE PARTS CO)
20.13
196.56STORM WATER UTILITY G&A OTHER IMPROVEMENT SERVICENEENAH FOUNDREY
196.56
47.80ADMINISTRATION G & A TELEPHONENEXTEL COMMUNICATIONS
133.18HUMAN RESOURCES TELEPHONE
314.27RESEARCH & DEVELOPMENT TELEPHONE
91.60FINANCE G & A TELEPHONE
116.64EDA / HA REIMBURSEMENT TELEPHONE
938.59POLICE G & A TELEPHONE
548.52OPERATIONSTELEPHONE
40.80INSPECTIONS G & A TELEPHONE
219.14ENGINEERING G & A TELEPHONE
331.22PUBLIC WORKS OPS G & A TELEPHONE
58.64PARK AND REC G&A TELEPHONE
370.83ORGANIZED REC G & A TELEPHONE
299.82PARK MAINTENANCE G & A TELEPHONE
43.86ENVIRONMENTAL G & A TELEPHONE
252.62WESTWOOD G & A TELEPHONE
31.58REC CENTER/AQUATIC PARK SAL TELEPHONE
41.37VEHICLE MAINTENANCE G&A TELEPHONE
336.37WATER UTILITY G&A TELEPHONE
76.54SEWER UTILITY G&A TELEPHONE
4,293.39
113.47AQUATIC PARK MAINTENANCE GENERAL SUPPLIESNORTHERN AIRE SWIMMING POOLS
113.47
488.04SEWER UTILITY G&A GENERAL SUPPLIESNORTHERN WATER WORKS SUPPLY
488.04
11,402.53BROCHUREPRINTING & PUBLISHINGNYSTROM PUBLISHING
11,402.53
14.34ASSESSING G & A OFFICE SUPPLIESOFFICE DEPOT
93.20FINANCE G & A OFFICE SUPPLIES
Meeting of September 2, 2008 (Item No. 4k)
Subject: Vendor Claims Page 12
08/27/2008CITY OF ST LOUIS PARK 7:17:13R55CKSUM LOG23000VO
12Page -Council Check Summary
08/29/2008 -08/16/2008
Vendor AmountBusiness Unit Object
43.45GENERAL INFORMATION OFFICE SUPPLIES
105.07POLICE G & A OFFICE SUPPLIES
44.96POLICE G & A OPERATIONAL SUPPLIES
711.31INSPECTIONS G & A GENERAL SUPPLIES
94.70AQUATIC PARK MAINTENANCE GENERAL SUPPLIES
2.55HOUSING REHAB G & A OFFICE SUPPLIES
1,109.58
131.86NETWORK SUPPORT SERVICES DATACOMMUNICATIONSOFFICE OF ENTERPRISE TECHNOLOG
62.86VOICE SYSTEM MTCE TELEPHONE
4,196.16FACILITY OPERATIONS TELEPHONE
101.12NEIGHBORHOOD OUTREACH TELEPHONE
758.34COMMUNICATIONS/GV REIMBURSEABL TELEPHONE
5,250.34
916.80INSPECTIONS G & A GENERAL PROFESSIONAL SERVICESOFFICE TEAM
916.80
52.40DAMAGE REPAIR SMALL TOOLSOLSEN CHAIN & CABLE CO INC
52.40
53.25POLICE G & A GENERAL PROFESSIONAL SERVICESON SITE SANITATION
263.58PORTABLE TOILETS OTHER CONTRACTUAL SERVICES
316.83
380.00WATER UTILITY G&A OTHER CONTRACTUAL SERVICESPACE ANALYTICAL SERVICES INC
380.00
91.00HUMAN RESOURCES RECRUITMENTPARK NICOLLET CLINIC
279.00OPERATIONSGENERAL PROFESSIONAL SERVICES
370.00
4.27POLICE G & A OPERATIONAL SUPPLIESPETTY CASH
36.50POLICE G & A GENERAL PROFESSIONAL SERVICES
41.81WATER UTILITY G&A OTHER CONTRACTUAL SERVICES
82.58
84.00GROUP ADMINISTRATION PROGRAM REVENUEPLAYWORKS
84.00
3,900.00COMM & MARKETING G & A POSTAGEPOSTMASTER - PERMIT #603
Meeting of September 2, 2008 (Item No. 4k)
Subject: Vendor Claims Page 13
08/27/2008CITY OF ST LOUIS PARK 7:17:13R55CKSUM LOG23000VO
13Page -Council Check Summary
08/29/2008 -08/16/2008
Vendor AmountBusiness Unit Object
370.53WATER UTILITY G&A POSTAGE
370.53SEWER UTILITY G&A POSTAGE
370.53SOLID WASTE COLLECTIONS POSTAGE
370.53STORM WATER UTILITY G&A POSTAGE
5,382.12
1,082.41STORM WATER UTILITY G&A OTHER IMPROVEMENT SERVICEPRAIRIE RESTORATIONS INC
1,082.41
108.00WATER UTILITY G&A SMALL TOOLSPRINTERS SERVICE INC
108.00
320.00WATER UTILITY G&A GENERAL PROFESSIONAL SERVICESPROGRESSIVE CONSULTING ENGINEE
320.00
8,655.24WATER UTILITY G&A OTHER IMPROVEMENT SERVICEQUALITY RESTORATION SERVICES I
8,655.24
23.44HUMAN RESOURCES GENERAL SUPPLIESQUICKSILVER EXPRESS COURIER
23.44
55.42NEIGHBORHOOD OUTREACH TELEPHONEQWEST
110.84COP SHOP TELEPHONE
1,400.10COMMUNICATIONS/GV REIMBURSEABL TELEPHONE
18.21E-911 PROGRAM TELEPHONE
1,584.57
14,130.21TREE DISEASE PRIVATE CLEANING/WASTE REMOVAL SERVICERAINBOW TREE CARE
7,569.75TREE DISEASE PUBLIC CLEANING/WASTE REMOVAL SERVICE
21,699.96
120.34WATER UTILITY G&A POSTAGERAPID GRAPHICS & MAILING
120.34SEWER UTILITY G&A POSTAGE
120.34SOLID WASTE COLLECTIONS POSTAGE
120.34STORM WATER UTILITY G&A POSTAGE
481.36
198.90CITY HALL IMPROVEMENTS OTHER THAN BUILDIREED BUSINESS INFORMATION
217.62STREET CAPITAL PROJ G & A IMPROVEMENTS OTHER THAN BUILDI
416.52
Meeting of September 2, 2008 (Item No. 4k)
Subject: Vendor Claims Page 14
08/27/2008CITY OF ST LOUIS PARK 7:17:13R55CKSUM LOG23000VO
14Page -Council Check Summary
08/29/2008 -08/16/2008
Vendor AmountBusiness Unit Object
481.67CLEANING/DEBRIS REMOVAL CLEANING/WASTE REMOVAL SERVICERRT PROCESSING SOLUTIONS LLC
54.18PARK MAINTENANCE G & A OTHER CONTRACTUAL SERVICES
535.85
763.72EMPLOYEE FLEX SPEND G&A TUITIONRUD, JOSEPH
763.72
1,500.00ESCROWSPMC ESCROWSALTZMAN, NEIL
1,500.00
2,386.72PARK BUILDING MAINTENANCE BLDG/STRUCTURE SUPPLIESSCHERER BROS. LUMBER CO.
191.15WESTWOOD G & A OTHER IMPROVEMENT SUPPLIES
2,577.87
308.00STORM WATER UTILITY G&A OTHER CONTRACTUAL SERVICESSEH
308.00
68.62NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICESSHARE, JOHN
68.62
21.70GRAFFITI CONTROL OTHER IMPROVEMENT SUPPLIESSHERWIN-WILLIAMS CO
548.52PAINTINGOTHER IMPROVEMENT SUPPLIES
570.22
6.13STORM WATER UTILITY G&A OTHER IMPROVEMENT SERVICESPS COMPANIES INC
6.13
4.85STREET CAPITAL PROJ G & A IMPROVEMENTS OTHER THAN BUILDISRF CONSULTING GROUP INC
612.50PE DESIGN IMPROVEMENTS OTHER THAN BUILDI
617.35
62.92ADMINISTRATION G & A LONG TERM DISABILITYSTANDARD INSURANCE COMPANY, TH
55.19HUMAN RESOURCES LONG TERM DISABILITY
15.76COMM & MARKETING G & A LONG TERM DISABILITY
43.35IT G & A LONG TERM DISABILITY
19.89ASSESSING G & A LONG TERM DISABILITY
73.25FINANCE G & A LONG TERM DISABILITY
114.67COMM DEV G & A LONG TERM DISABILITY
18.17FACILITIES MCTE G & A LONG TERM DISABILITY
125.46POLICE G & A LONG TERM DISABILITY
79.69OPERATIONSLONG TERM DISABILITY
Meeting of September 2, 2008 (Item No. 4k)
Subject: Vendor Claims Page 15
08/27/2008CITY OF ST LOUIS PARK 7:17:13R55CKSUM LOG23000VO
15Page -Council Check Summary
08/29/2008 -08/16/2008
Vendor AmountBusiness Unit Object
77.18INSPECTIONS G & A LONG TERM DISABILITY
45.37PUBLIC WORKS G & A LONG TERM DISABILITY
58.05ENGINEERING G & A LONG TERM DISABILITY
21.18PUBLIC WORKS OPS G & A LONG TERM DISABILITY
85.00ORGANIZED REC G & A LONG TERM DISABILITY
21.18PARK MAINTENANCE G & A LONG TERM DISABILITY
17.66ENVIRONMENTAL G & A LONG TERM DISABILITY
17.66WESTWOOD G & A LONG TERM DISABILITY
18.67REC CENTER/AQUATIC PARK SAL LONG TERM DISABILITY
18.17VEHICLE MAINTENANCE G&A LONG TERM DISABILITY
17.16HOUSING REHAB G & A LONG TERM DISABILITY
21.18WATER UTILITY G&A LONG TERM DISABILITY
2,237.67EMPLOYEE FLEX SPEND G&A LONG TERM DISABILITY
3,264.48
79.68OPERATIONSEMERGENCY PREPAREDNESSSTEMMER, LUKE
79.68
54.24VEHICLE MAINTENANCE G&A GENERAL SUPPLIESSTREICHER'S
407.86GENERAL REPAIR EQUIPMENT PARTS
1,774.18EQUIPMENT REPLACE G&A MACHINERY & AUTO EQUIPMENT
2,236.28
4,073.75REILLY BUDGET GENERAL PROFESSIONAL SERVICESSUMMIT ENVIROSOLUTIONS INC
4,073.75
1,363.20COMMUNICATION & MARKETING BUDG OTHER CONTRACTUAL SERVICESSUN NEWSPAPERS
1,363.20
10.00YOUTH TENNIS PROGRAM REVENUETAHERI, SIMA
10.00
849.55IRRIGATION MAINTENANCE OTHER CONTRACTUAL SERVICESTALBERG LAWN & LANDSCAPE INC
849.55
97.00BUILDING MAINTENANCE BUILDING MTCE SERVICETERMINIX INT
48.11WATER UTILITY G&A BLDG/STRUCTURE SUPPLIES
145.11
152.75ADMINISTRATION G & A OTHER CONTRACTUAL SERVICESTIMESAVER OFF SITE SECRETARIAL
152.75
Meeting of September 2, 2008 (Item No. 4k)
Subject: Vendor Claims Page 16
08/27/2008CITY OF ST LOUIS PARK 7:17:13R55CKSUM LOG23000VO
16Page -Council Check Summary
08/29/2008 -08/16/2008
Vendor AmountBusiness Unit Object
627.26EMPLOYEE FLEX SPEND G&A TUITIONTOMASKO, MARY
627.26
8,354.94TREE DISEASE PRIVATE CLEANING/WASTE REMOVAL SERVICETOP NOTCH TREE CARE
8,354.94
1,597.50EQUIPMENT REPLACE G&A MACHINERY & AUTO EQUIPMENTTRAFFIC CONTROL CORP
1,597.50
24.00ADULT SOFTBALL OTHER CONTRACTUAL SERVICESTRAUTMANN, JOHN
24.00
1,750.00DESKTOP SUPPORT/SERVICES GENERAL PROFESSIONAL SERVICESTRESERA CONSULTING LLC
1,750.00
1,165.00SEALCOAT PREPARATION RENTAL EQUIPMENTTRI STATE BOBCAT
1,165.00
97.86OPERATIONSOPERATIONAL SUPPLIESTRI-ANIM HEALTH SERVICES INC
97.86
179.59GROUNDS MTCE LANDSCAPING MATERIALSTRUGREEN CHEMLAWN
179.59
31.84GENERAL REPAIR EQUIPMENT PARTSTWIN CITY SAW & SERVICE CO
31.84
165.00POLICE G & A RENTAL OTHERU-SAVE PARK SELF STORAGE
165.00
123.75POLICE G & A OTHER CONTRACTUAL SERVICESUNO DOS TRES COMMUNICATIONS
123.75
900.00WIRELESS G & A OTHER CONTRACTUAL SERVICESUNPLUGGED CITIES LLC
900.00
50.28DAMAGE REPAIR OTHER IMPROVEMENT SUPPLIESUPS STORE
6.82VEHICLE MAINTENANCE G&A POSTAGE
57.10
18.95WATER UTILITY G&A TELEPHONEUSA MOBILITY WIRELESS INC
18.95
Meeting of September 2, 2008 (Item No. 4k)
Subject: Vendor Claims Page 17
08/27/2008CITY OF ST LOUIS PARK 7:17:13R55CKSUM LOG23000VO
17Page -Council Check Summary
08/29/2008 -08/16/2008
Vendor AmountBusiness Unit Object
8.25VEHICLE MAINTENANCE G&A GENERAL SUPPLIESVALLEY NATIONAL GASES WV LLC
8.28SEWER UTILITY G&A GENERAL SUPPLIES
16.53
72,560.02CONSTRUCTION PAYMENTS IMPROVEMENTS OTHER THAN BUILDIVALLEY PAVING INC
72,560.02
13,825.00WATER UTILITY G&A BUILDING MTCE SERVICEVALLEY-RICH CO INC
13,825.00
56.59PARK MAINTENANCE G & A GENERAL SUPPLIESVIKING ELECTRIC SUPPLY
56.59
67,648.52SOLID WASTE COLLECTIONS GARBAGE/REFUSE SERVICEWASTE MANAGEMENT
32,242.55SOLID WASTE COLLECTIONS RECYCLING SERVICE
14,843.74SOLID WASTE COLLECTIONS YARD WASTE SERVICE
30,155.66SOLID WASTE DISPOSAL GARBAGE/REFUSE SERVICE
11,649.26SOLID WASTE DISPOSAL YARD WASTE SERVICE
156,539.73
1,519.09WATER UTILITY G&A BUILDING MTCE SERVICEWEBER ELECTRIC
1,519.09
2.43-PARK AND RECREATION BALANCE SH DUE TO OTHER GOVTSWHEELER'S AUTOBODY SUPPLY
39.82GENERAL REPAIR EQUIPMENT PARTS
37.39
61,904.30WOLFE LAKE OTHER CONTRACTUAL SERVICESWOLFE LAKE ASSOCIATION
61,904.30
41.00ADULT SOFTBALL PROGRAM REVENUEWOLFE, BECKY
41.00
20.13OPERATIONSELECTRIC SERVICEXCEL ENERGY
17,319.48PUBLIC WORKS OPS G & A ELECTRIC SERVICE
6,458.04PARK MAINTENANCE G & A ELECTRIC SERVICE
25.60BRICK HOUSE (1324)ELECTRIC SERVICE
109.58WW RENTAL HOUSE (1322)ELECTRIC SERVICE
1,184.07WESTWOOD G & A GENERAL SUPPLIES
44,833.53WATER UTILITY G&A ELECTRIC SERVICE
Meeting of September 2, 2008 (Item No. 4k)
Subject: Vendor Claims Page 18
08/27/2008CITY OF ST LOUIS PARK 7:17:13R55CKSUM LOG23000VO
18Page -Council Check Summary
08/29/2008 -08/16/2008
Vendor AmountBusiness Unit Object
664.38OPERATIONSELECTRIC SERVICE
3,295.04SEWER UTILITY G&A ELECTRIC SERVICE
1,950.69OPERATIONSELECTRIC SERVICE
75,860.54
1,607.25WIRELESS G & A OTHER CONTRACTUAL SERVICESXO COMMUNICATIONS
1,607.25
Report Totals 1,090,959.25
Meeting of September 2, 2008 (Item No. 4k)
Subject: Vendor Claims Page 19
Meeting Date: September 2, 2008
Agenda Item #: 8a
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
2009 Preliminary Budget and Tax Levy.
RECOMMENDED ACTION:
Motion to Adopt a Resolutions approving proposed 2009 Tax Levy, approving preliminary budget
for 2009 and setting public hearing date for proposed budget and property tax levy and authorizing
the HRA Levy for 2009.
POLICY CONSIDERATION:
Does the City Council wish to retain maximum financial flexibility at this point in the budget cycle?
BACKGROUND:
The 2009 proposed preliminary budget and tax levy were reviewed by the City Council at the
August 4th, and August 25th study sessions. By law, the City Council must approve a preliminary tax
levy and budget for 2009 and submit the tax levy certification to the County by September 15. The
County will mail out parcel specific notices to taxpayers in mid-November. Final action on the levy
and 2009 budget will not occur until the second Council meeting in December.
In addition to the general property taxes and the HRA levy, the City will levy to repay debt service
on the 1999 General Obligation (GO) Bonds, 2003 GO Bonds, and 2005 GO Bonds.
PROPERTY TAX LEVY:
For fiscal year 2009, a maximum total levy of $21,912,419, a 6.27% increase over 2008, is
proposed. The levy is the maximum allowable under the levy limits approved by the State
Legislature during the 2008 session. This levy supports the operations of the General Fund, Park and
Recreation Fund, the Park Improvement Fund, and the Pavement Management Fund. The
allocation of property taxes is indicated in the chart below.
Meeting of September 2, 2008 Page 2
Subject: 2009 Preliminary Budget and Tax Levy
Adopted Proposed Total Levy
2008 2009 Increase %
General Fund $14,107,179 $15,243,964 8.06%
Park & Recreation $3,750,197 $3,896,455 3.90%
Total:$17,857,376 $19,140,419 7.18%
Park Improvement $1,010,000 $1,010,000 0.00%
Pavement Management $415,000 $415,000 0.00%
Debt Service $1,337,300 $1,347,000 0.73%
Total:$2,762,300 $2,772,000 0.35%
Total Property Tax Levy $20,619,676 $21,912,419 6.27%
TRUTH-IN-TAXATION HEARING:
Legislative requirements provide that cities must hold a “Truth in Taxation” public hearing prior to
adopting the final budget and tax levy if the proposed increase is greater than the change in the
“Implicit Price Deflator”. For 2008, this figure is 6.19%. Because our levy increase is above this
percentage, holding a TNT hearing is required. The date set aside for cities to hold their initial
hearing for this year is December 1, 2008. This date provides for the formal opportunity for the
City Council to discuss the proposed 2009 budget and to allow input from the public regarding
their thoughts on the budget and tax levy. Staff recommends setting December 15, 2008 as a
continuation date for the public hearing, if needed.
HRA LEVY:
This levy was originally implemented in St. Louis Park due to legislative changes in 2001 which
significantly reduced future tax increment revenues. The City Council elected to use the proceeds
for future infrastructure improvements in redevelopment areas. Thus far, some of the HRA levy
proceeds have been used to fund infrastructure studies and analysis for future improvement projects.
By law these funds could also be used for other housing and redevelopment purposes. Given the
significant infrastructure needs facing the City in the future (particularly transportation
infrastructure e.g. Hwy 7 and Wooddale and Hwy 7 and Louisiana), staff recommends that at this
point in time the HRA levy continue at the maximum allowed by law for the 2009 budget year
The EDA, as well as the City Council, is required to approve this levy. As outlined in the resolution,
the HRA levy cannot exceed .0185 percent of the taxable market value of the City. As of August,
2008, Staff has calculated the maximum Preliminary HRA Levy for 2009 to be $1,046,366. This is
a $249,518 increase from 2008 HRA Levy of $796,848. Without the legislative adjustment the
City’s maximum HRA Levy would have been $814,469 or an increase of $17,621 from 2008. As a
reminder, the HRA Levy proceeds are being set aside to assist in paying for infrastructure
improvements in redeveloping areas. An example of a likely use of these dollars relates to the City’s
share of the grade separated crossing at Hwy 7 and Wooddale.
The EDA is allowed to authorize the HRA levy and then forward this recommendation to the City.
Affirmative City Council action is required before certification.
Meeting of September 2, 2008 Page 3
Subject: 2009 Preliminary Budget and Tax Levy
NEXT STEPS:
Staff will continue to refine the budget numbers and review the 2009-2013 Capital Improvement
Program with the City Council during October and November. The City Council has the option
of reducing the property tax levy after the initial certification; however it cannot be increased.
BUDGET TIMELINE:
September 15 Certification of tax levy and budget to County
October – November Study sessions on proposed budget, CIP, and related issues
October – November Presentations for Business Council, neighborhoods, and other
community groups as requested
November 26 Notice of Truth in Taxation published
December 1 Truth in Taxation Hearing
December 15 Continuation of Public Hearing (if necessary), and Council adoption
of 2009 property tax levy, HRA levy, and budget
December 26 Certification of tax levy and other required forms
FINANCIAL OR BUDGET CONSIDERATION:
This budget and tax levy will support necessary city services to be provided during 2009.
VISION CONSIDERATION:
Some budget items support vision goals.
Attachments: Resolutions
Prepared by: Bruce DeJong, Finance Director
Approved by: Tom Harmening, City Manager
Meeting of September 2, 2008 Page 4
Subject: 2009 Preliminary Budget and Tax Levy
RESOLUTION NO. 08-___
RESOLUTION APPROVING PROPOSED 2009 TAX LEVY,
APPROVING PRELIMINARY BUDGET FOR 2009, AND SETTING PUBLIC HEARING
DATE FOR PROPOSED BUDGET AND PROPERTY TAX LEVY
WHEREAS, The City of St. Louis Park is required by Charter and State law to approve a resolution
setting forth an annual tax levy to the Hennepin County Auditor; and
WHEREAS, Minnesota Statutes require approval of a proposed property tax levy and a preliminary
budget on or before September 15th of each year; and
WHEREAS, the City Council has received the proposed budget document;
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of St. Louis Park that
the preliminary 2009 budget shall be as follows:
General Fund Revenues: General Government:
General Property Taxes $ 15,243,964 Administration/Legislative $ 1,028,335
Licenses and Permits 2,786,500 Communications & Marketing 303,725
Intergovernmental 1,644,214 Community Outreach 86,055
Charges for Services 1,201,900 Human Resources 648,050
Fines, Forfeits, and Penalties 312,000 Information Resources 1,497,470
Investment Earnings 350,000 Finance 1,165,480
Miscellaneous Revenue 102,000 Community Development 1,106,250
Transfers In 2,628,910 Facilities Maintenance 1,259,442
Total General Fund Revenues $ 24,269,488 Total General Government $ 7,094,807
Park & Recreation Revenues: Public Safety:
General Property Taxes $ 3,896,455 Police $ 7,293,902
Intergovernmental 55,702 Fire Protection 3,152,773
Charges for Services 1,141,598 Inspectional Services 2,023,427
Miscellaneous Revenue 918,000 Total Public Safety $ 12,470,102
Total Park & Recreation Revenues $ 6,011,755
Public Works:
Total General & Park Funds $ 30,281,243 Public Works Administration $ 862,450
Engineering 937,300
Operations 2,508,300
Total Public Works $ 4,308,050
Non-Departmental:
General Services/Contingency $ 180,000
City Contribution Increase Estimate 220,000
Total Non-Departmental 400,000
Meeting of September 2, 2008 Page 5
Subject: 2009 Preliminary Budget and Tax Levy
Total General Fund $ 24,272,959
Park & Recreation:
Organized Recreation $ 1,370,610
Recreation Center 1,453,667
Park Maintenance 1,459,835
Westwood 490,536
Environment 306,493
Vehicle Maintenance 1,178,777
Total Park & Recreation $ 6,259,918
Total General & Park Funds $ 30,532,877
BE IT FURTHER RESOLVED, that the Public Hearing required by Truth in Taxation
legislation will be held on December 1, 2008 with a continuation date of December 15, 2008; and
BE IT FURTHER RESOLVED, that the City Council of the City of St. Louis Park, Hennepin
County, Minnesota, that the following sums of money be levied for collection in 2009 upon the
taxable property in said City of St. Louis Park for the following purposes:
TAX CAPACITY BASED TAX LEVY 2009 Levy
General Fund $15,243,964
Park & Recreation 3,896,455
Park Improvement 1,010,000
Pavement Management 415,000
Debt Service 1,347,000
TOTAL TAX CAPACITY TAX LEVIES $21,912,419
And
BE IT FURTHER RESOLVED, that the City Clerk is hereby authorized and directed to transmit
this information to the County Auditor of Hennepin County, Minnesota and to the Minnesota
Department of Revenue in the format they request as required by law.
Reviewed for Administration Adopted by the City Council September 2, 2008
City Manager Mayor
Attest:
City Clerk
Meeting of September 2, 2008 Page 6
Subject: 2009 Preliminary Budget and Tax Levy
RESOLUTION NO. 08-____
RESOLUTION AUTHORIZING THE HRA LEVY FOR 2009
WHEREAS, pursuant to Minnesota Statutes, Section 469.090 to 469.108 (the “EDA
Act”), the City Council of the City of St. Louis Park created the St. Louis Park Economic
Development Authority (the "Authority"); and
WHEREAS, pursuant to the EDA Act, the City Council granted to the Authority all of the
powers and duties of a housing and redevelopment authority under the provisions of the Minnesota
Statutes, sections 469.001 to 469.047 (the "HRA Act"); and
WHEREAS, Section 469.033, subdivision 6 of the Act authorizes the Authority to levy a
tax upon all taxable property within the City to be expended for the purposes authorized by the
HRA Act; and
WHEREAS, such levy may be in an amount not to exceed 0.0185 percent of taxable market
value of the City; and
WHEREAS, the Authority has filed its budget for the special benefit levy in accordance
with the budget procedures of the City; and
WHEREAS, based upon such budgets the Authority will levy all or such portion of the
authorized levy as it deems necessary and proper;
NOW THEREFORE BE IT RESOLVED, by the St. Louis Park City Council:
1. That approval is hereby given for the Authority to levy, for taxes payable in 2009,
such tax upon the taxable property of the City as the Authority may determine, subject to the
limitations contained in the HRA Act.
Reviewed for Administration: Adopted by the City Council September 2, 2008
City Manager Mayor
Attest:
City Clerk
Meeting Date: 2008
Agenda Item #: 1
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other: SPECIAL
TITLE:
Vision St. Louis Park Strategic Direction/Focus Area Update.
Focus Area:
• Preserving, Enhancing and Providing Good Stewardship of our Parks.
RECOMMENDED ACTION:
Staff requests Council to provide feedback on the recommendations/direction outlined in this
report.
POLICY CONSIDERATION:
Does the Council agree with staff’s recommendation for adopting policies and procedures to
preserve, enhance and provide good stewardship of the city’s parks and open spaces?
BACKGROUND:
On March 19, 2007, the Council adopted the Vision Strategic Directions – 18 Month Guide. Since
the adoption of the 18 Month Guide, Vision team members have been working on each of the
Strategic Directions and related focus areas. As discussed at the Council work shop in February, staff
will be presenting information for Council consideration on each Vision focus area through
September, 2008.
The following Strategic Direction and related focus area will be discussed at the meeting:
Strategic Direction – St. Louis Park is committed to being a leader in environmental
stewardship. We will increase environmental consciousness and responsibility in all areas of
city business.
Focus area:
• Preserving, enhancing and providing good stewardship of our parks
The action team members for this focus area were: Rick Beane, Jenny Buskey, Chad Kraayenbrink,
Mark Oestreich, Jim Thompson and Jim Vaughan.
Vision team members met several times to discuss the focus area and develop approaches for
addressing the question “What does preserving, enhancing and providing good stewardship of our
parks mean?” To assist with this work, the team defined each of the following:
Meeting of, 2008 (Item No. 1) Page 2
Subject: Vision Strategic Directions Update – Preserving, Enhancing and Providing Good Stewardship of our Parks
Preserve:
Enhance:
Stewardship:
To keep alive
Existence
To keep safe from harm
To protect
To keep up
To maintain
To set aside
To raise the value
To make greater
To make better or more
attractive
A person who manages another’s
property
One who administers anything as
an agent of another
From this point, the group developed a list of best practices, program ideas, and policy
considerations that are designed to ensure that staff and residents are good stewards of our parks and
that the city’s practices protect and enhance parks and open spaces now and in the future.
DISCUSSION:
The action team has prepared two recommendations for Council’s consideration and discussion.
Each of these recommendations was prepared through the lens of Preserving, Enhancing and
Providing Good Stewardship of our Parks.
1. Create an Internal Guide document. The action team developed a list of ideas that could be
used to create a guide plan to assist city staff in their work, now and in the future. The list
would serve as a guide to environmental policies and procedures in the areas of land, water,
and safety (see Attachment A).
2. Staff recommends the Parks and Recreation Commission (PRAC) review and prioritize ideas
for providing better environmental stewardship for future generations of park users. Examples
of future policy discussions include establishing a city policy for prairie grass and for use of
pesticides and organics. Staff will bring this prioritized list back to council for future
consideration.
FINANCIAL OR BUDGET CONSIDERATION:
Currently, the Park and Recreation 2010 CIP has $10,000 in 2010 designated for a natural
resources inventory. There may be other budget implications in the future once we have established
priorities.
Meeting of, 2008 (Item No. 1) Page 3
Subject: Vision Strategic Directions Update – Preserving, Enhancing and Providing Good Stewardship of our Parks
VISION CONSIDERATION:
Recommendations are intended to fulfill the vision - St Louis Park is committed to being a leader in
environmental stewardship. We will increase environmental consciousness and responsibility in all
areas of city business.
And the focus area:
• Preserving, enhancing and providing good stewardship of our parks.
Attachments: Internal Guide Document– recommended list of ideas for consideration
Prepared by: Rick Beane, Park Superintendent
Approved by: Tom Harmening, City Manager
Meeting of, 2008 (Item No. 1) Page 4
Subject: Vision Strategic Directions Update – Preserving, Enhancing and Providing Good Stewardship of our Parks
ATTACHMENT A
Internal Guide Plan – Recommended List of Ideas for Consideration
Land considerations:
Parks in natural settings should be managed in a way that preserves the natural integrity of
the habitat that exists at the properties to ensure that the natural community is preserved and
animal populations living there are maintained in a balanced way.
Create a natural resources inventory and implement plan and recommendations
Evaluate and create a mowing policy to cover high, medium and low/no mowing
Evaluate and re-create or tweak existing pesticide policy for parks and open space
Create parks recycling policy and increase number of parks containers currently in and also
address event recycling (park permits must include recycling mandate)
Support PW Clean-up and Hazardous Waste Pick-up day efforts – to lessen amount
dumped into open space and parks
Diversify park plantings with emphasis on native plants to minimize insect and disease (i.e.
no monoculture like DED that wiped out most of urban tree population). Emerald Ash
Borer is on its way
Woodland restoration program
Increase maintenance (rotational) pruning on boulevard, park and city-owned facilities
(currently 10 year; make it 6 year on mature trees and 3 year on immature trees (less than 5”
in diameter))
Decrease fragmentation of existing green spaces by purchasing strategic open spaces/parcels
Create and promote sustainable landscapes and practices in parks whenever possible
Continue to transition from annual gardens to perennial gardens/plants
Use porous pavement/pavers, rain gardens, green roods and other green building techniques
whenever possible at all park facilities when re-building/renovating – policy?
Add interpretive signage to project emphasizing “green aspects”
Subsidize trees for discount sales to public for private plantings (we are losing majority of
urban forest on private property)
Plant more trees on boulevards, parks and city-owned facilities
Invasive species control program –aquatic and non-aquatic
Continue to provide environmental workshop in these areas
Continue to use and expand citizenry volunteerism where appropriate.
Educate:
Be responsible for the parks and open spaces, even the city as a whole, by taking care of it
now and in the future
Responsible management of our parks in a way that will protect them so they will be
around for future uses and to make them more available and attractive to current users
Have safe, fun and clean spaces to play and save the open spaces from development when
available
Create and promote sustainable landscapes and practices in parks whenever possible
Use green practices for building and maintaining our park facilities, leaving a minimum
impact on the earth.
Meeting of, 2008 (Item No. 1) Page 5
Subject: Vision Strategic Directions Update – Preserving, Enhancing and Providing Good Stewardship of our Parks
Water Considerations
Create systematic (priority basis) dredging and shoreline restoration program for all public
water bodies
Create creek corridor master management plan and policy
Create an aquatic management program – weed control in lands/pond, water use of city
water bodies (i.e. tapping water body for irrigation use); priority management of
Partner with other organizations to foster, implement and promote Natural Resource
initiatives – DNR (FIN and Re-leaf), Hennepin County, Minnehaha Creek Watershed
District, Bassett Creek Watershed, etc.)
Invasive species control program – aquatic and non-aquatic
Continue to provide environmental workshop in these areas
Continue to use and expand volunteerism where appropriate
Safety Considerations
Crime Prevention Through Environmental Design (CPTED) – landscaping, structure
design and materials
Good lighting
Trail: avoid designs that create areas where trail users cannot be seen for long periods of time
Provide sufficient number of trash receptacles to discourage litter. (Broken windows theory
– if property is well taken care of, others will take care of it as well and its use is less
susceptible to undesired behaviors)
Meeting Date: September 2, 2008
Agenda Item #: 2
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other: SPECIAL
TITLE:
Vision St. Louis Park Strategic Direction/Focus Area Update.
Focus Area:
• Exploring Creation of a Multi-Use Civic Center, including indoor/winter use.
RECOMMENDED ACTION:
Staff requests Council to provide feedback on the information provided in this report.
POLICY CONSIDERATION:
Is the direction outlined in this report in alignment with the expectations of the City Council?
BACKGROUND:
On March 19, 2007, the Council adopted the Vision Strategic Directions – 18 Month Guide. Since
adoption of the 18 month guide, Vision team members have been working on each of the Strategic
Directions and related Focus Areas. As discussed at the Council work session in February, staff will
present information for Council consideration on each Vision focus area now through September
2008.
The following Strategic Direction and related focus area will be discussed at the meeting:
Strategic Direction - St Louis Park is committed to being a connected and engaged
community.
Focus area:
• Exploring creation of a multi-use civic center, including indoor/winter use.
The Vision Team Members involved with working on this focus area include: Adam Fulton, Ali
Fosse, George Foulkes, Mike Harcey, Nate Rosa, Jim Lombardi, Darla Monson, Jim Olson, Rick
Birno, Ann Boettcher, Cary Smith, and Craig Panning.
The following process was implemented by this Vision Team:
• Reviewed goal of Vision Team.
• Reviewed and prioritized citizen input.
• Identified and evaluated current facilities.
• Developed list of survey trends.
• Toured various public, private, and non-profit community centers.
Meeting of September 2, 2008 (Item No. 2) Page 2
Subject: Vision St. Louis Park Strategic Direction/Focus Area Update Exploring Creation of a Multi-Use Civic Center,
including indoor/winter use
• Created lists of facility priorities based on citizen input.
• Developed a list of benefits for expansion of the current Rec Center.
• Developed a list of negative aspects for the expansion of the current Rec
Center.
• Created and reviewed a list of alternative locations for a new multi-use
civic center.
• Discussed and developed a list for potential collaboration and
partnership opportunities.
• Completed final report for senior staff and City Council.
Initial Thoughts
The Multi-Use Civic Center Vision Team was organized through the direction of the City Council
to explore the need for a community based multi-use civic center. The outcome of this report is
based on current demands and needs, evolving trends and changing lifestyles. As Vision Team
members processed through community input data it was with the understanding that the number
of households with children has declined, more individuals are living alone and the community has
become more diverse with an increasing number of non-English speaking residents. Adults are
staying active longer, individuals raised on youth athletics are seeking to maintain active lifestyles
and interest continues to grow in non-traditional healthy lifestyle recreation opportunities. The
Vision Team believes its ultimate goal is to provide direction for new amenities to the city council
and senior staff that inspires personal growth, healthy lifestyles and a sense of community for all
residents. This can be achieved by creating amenities which are flexible, support the community, are
not duplicative, and are economically sustainable. Potential partnerships and collaborations were
explored at length in this process and are believed to be key resources to accomplish future goals.
Simply stated, the overriding objective for an expanded or new multi-use civic center would be to
design and implement facilities and amenities that are accessible for all residents, thereby eliminating
physical and financial barriers. In addition, it is critical that we create gathering places which offer a
vast selection of programs, events, and interpretive opportunities that support healthy and active
lifestyles. All new and expanded facilities must be designed to meet the needs of a culturally rich and
diverse demographic population.
Common Threads
As the Vision Team reviewed input from the Vision SLP process, a number of common and
important themes became very apparent. These themes, which seem to be critical issues for
participants in the Vision process, were: affordability; indoor unstructured recreation space;
transportation & accessibility, and the arts. In many areas of the input received thru the Vision
process, a strong message was sent concerning the affordability of any new facilities, whether added
or improved. Many respondents were very clear that if we build it, it is critical to keep it affordable
for families and individuals in our community. Based on this information, it appears extremely
important to prevent as many financial barriers as possible.
Meeting of September 2, 2008 (Item No. 2) Page 3
Subject: Vision St. Louis Park Strategic Direction/Focus Area Update Exploring Creation of a Multi-Use Civic Center,
including indoor/winter use
There were a significant number of comments from Vision participants who specified the need for
new and/or improved indoor unstructured recreation spaces. These spaces would include open gyms
which are not scheduled with activities, walking areas, indoor play spaces, and drop-in gathering
spots. Clearly, the residents are requesting indoor facilities which promote healthy and active
lifestyle recreation – especially during the long Minnesota winter season.
Many Vision participants were concerned about the lack of transportation options to access
programs and facilities. A primary goal for any new or expanded facility should be to eliminate as
many transportation and physical barriers as possible.
Artistic programming, display space, performance space, and art education facilities were also a high
priority in the data collected from the community. A number of respondents suggested an all-
inclusive art center be considered as an important amenity for St. Louis Park.
Vision SLP Input – What’s Working/Dreams & Wishes
The following list contains responses from participants in the Vision process specific to our endeavor
and came from the categories “Dreams & Wishes” and “What’s Working.” Responses are listed in
order based on the frequency of the response i.e. the top response in each category was the one most
frequently mentioned.
What’s Working
Wolfe Park
Excelsior and Grand Link to Rec Center
Green spaces/ parks
Bike & walking trails
Older adult classes
Amphitheater
Rec Center
Concerts in the Park
Farmer’s Market
Dog Park
Aquatic Park
Free parking
Good playgrounds
Facilities for small children
Tennis courts
Perspectives Afterschool Program
Appropriate City Hall
Kids art opportunities
Youth programs
Sense of family/community
Central Location of Opportunities
Parktacular event & location
Meeting of September 2, 2008 (Item No. 2) Page 4
Subject: Vision St. Louis Park Strategic Direction/Focus Area Update Exploring Creation of a Multi-Use Civic Center,
including indoor/winter use
Youth athletic associations
What’s Working (continued)
Community involvement
Fishing
Exercise classes
Children valued in community
Convenience of city (best kept secret)
Sledding
Roller Garden
Dreams & Wishes
Connectivity:
Place for kids/teens to hang out
Center for the Arts
Expanded community-wide events
Indoor park
Indoor swimming pool
Ethnic celebrations
Indoor place for families
Additional skateboard parks
Community bus transportation for kids
More affordable after school activities
New Rec Center
Rec Center for teens
More concerts
More employment opportunities for SLP kids
City should purchase Texa-Tonka
Rec Center with adult focus
Batting cages
Open gym for tots
Promote arts
Health:
Expand Rec Center
Affordable family friendly exercise facilities
Healthy lifestyles programs
Community health care facility (indoor gyms/fitness center)
Low impact/healthy eating lifestyle program
Indoor water park
Community craft/art fair
More health clubs
Gender specific activities at the pool
Cross-country ski trails
Expand Farmers Market
Meeting of September 2, 2008 (Item No. 2) Page 5
Subject: Vision St. Louis Park Strategic Direction/Focus Area Update Exploring Creation of a Multi-Use Civic Center,
including indoor/winter use
Increase recreational activities for older adults
Dreams & Wishes
Health (continued):
Public gyms for drop-in use open 24/7
Expand Aquatic Park
Indoor ice rinks
Exercise show on city cable channel
Transportation:
More bike and walking trails
Expand bus transportation
Mini-shuttles to various locations
Circulator buses
Better transportation for kids
Transportation to the Rec Center (summer and non-school days)
Inter-park transportation
Skateboarding trails
Free transportation to community events
Special Urban Places:
Beautification of city
More open spaces
More gardens/trees
More parks
Performing Arts Center
More arts and culture
Expand vendors at farmers market
Keep parks updated
Rec Center more affordable
Keep indoor ice rinks open and maintained
More dog parks
Small town feel
Rec Center accessible for all ages
Day camps for kids
Talent Theatre
More programs for teens and adults
Rec Center wonderful place for families
Gym at Rec Center
Meeting of September 2, 2008 (Item No. 2) Page 6
Subject: Vision St. Louis Park Strategic Direction/Focus Area Update Exploring Creation of a Multi-Use Civic Center,
including indoor/winter use
Dreams & Wishes
Special Urban Places (continued):
Expand hours of farmers market
Light tennis courts
Low cost amusement park
Something like "The Depot" in Hopkins for kids
Trails/Signage on trails
Community Center for handicapped
Embrace Children First
City should purchase Meadowbrook Golf Course
Trends:
Affordability
Arts
-Center
-Performing
-Display
-Education
Open/drop-in gym space
Healthy/low impact programs and facilities
Teen facilities
Adult facilities
Family Facilities
Indoor recreation spaces
Transportation
Accessibility
Others???
New/Expanded Facility Priority
Based on the community input and the trends throughout the Vision information supplied to the
Vision Team, the following contains the committee’s suggestions for new/expanded amenities
listed in order of priority – high, medium, low.
High
Unstructured indoor recreation space
Indoor walking track
Multi-use/flexible indoor space
Artistic performance, education, and display facilities
Low-impact/healthy lifestyle program space
Meeting of September 2, 2008 (Item No. 2) Page 7
Subject: Vision St. Louis Park Strategic Direction/Focus Area Update Exploring Creation of a Multi-Use Civic Center,
including indoor/winter use
High (continued)
Indoor play structure for youth
Additional gymnasiums
Teen specific gathering places
Expansion of outdoor aquatic park
Improved transportation opportunities
Expanded community rooms and banquet facilities
Medium
Affordable fitness facility
Daycare drop-off facility
Healthy lifestyle education space i.e. cooking lab
Farmers’/Flea Market dedicated outdoor space
Multi-sport training area
Artificial turf fieldhouse
Low
Indoor skate park
Cross country ski trails
The Rec Center
The Vision Team spent a considerable amount of time discussing the possibilities of expanding The
Rec Center. As an outcome of this discussion a list of positive and negative aspects was developed.
Positive Aspects for Expanding the Rec Center
Infrastructure
Addition of parking ramp with expansion facility above the ramp
Good location
Good access options
Support staff in place
Ability to improve technology
Possibility to implement “green” initiatives
Property owned by the City
Civic use property available at Bass Lake Park
Excelsior and Grand partnerships
Located close to new city center
Known environmental issues – no surprises
Negative Aspects
Poor entrance ambience for certain events i.e. weddings
Limited on-site parking
Building system mechanicals
Limited land for expansion
Meeting of September 2, 2008 (Item No. 2) Page 8
Subject: Vision St. Louis Park Strategic Direction/Focus Area Update Exploring Creation of a Multi-Use Civic Center,
including indoor/winter use
Negative Aspects (continued):
Loss of green space with building expansion
Increased traffic
Engineering costs are higher for expansion than for new construction
Contaminated soil issues
Expansion possibilities limited by ice arenas/water park
Expansion may limit future plans for the water park
Unusual access to certain areas due to previous remodeling
Alternative Locations
The listings below are locations identified by the Vision Team as areas for the potential development
of a new multi-use civic center or for specific amenity additions through partnerships.
Eliot School Central Community Center
All elementary schools Junior High School
Senior High School The West End
Wayside House Texa-Tonka mall property
Roller Garden property Burlington Coat Factory property
Civic pad at Bass Lake Park Rainbow Park and adjacent building
Former Volkswagon dealership property Knollwood Mall
STEP building property adjacent to trail Al’s/dry cleaners/hotel property
Rec Center
This list is simply the result of brainstorming large potential sites with extensive parking and
locations that may offer partnerships. No research has been done to determine if any of these
suggestions are available or feasible for a multi-use civic center or partnerships. An example of the
Vision Team’s thought process is Central Community Center. Recognizing the school district may
need to downsize the number of elementary schools, the thought process was that it might be
possible that Park Spanish Immersion would leave Central Community Center and relocate to an
open elementary building. This would allow a possible partnership with the school district to
implement community amenities which have been identified in this report. Thus creating a benefit
for residents, a partner for the school district and a fiscally responsible plan for the addition of new
facilities at Central Community Center.
Another example for the partnership of new facilities with one of the above options would be the
addition of gyms, a walking track, and an indoor children & family play area constructed at a local
elementary school. The school district would be able to make use of the expanded gyms during the
day; residents could make use of the walking track and the indoor play area throughout the day and
into the evening. Gym use would convert to public use after school. This scenario would allow for
several cost reduction benefits including shared staffing, existing infrastructure, and no property
acquisition cost. No conversation has taken place with the school district regarding any of these
potential amenities. These are just examples of the brainstorming we pursued to generate potential
sites.
Meeting of September 2, 2008 (Item No. 2) Page 9
Subject: Vision St. Louis Park Strategic Direction/Focus Area Update Exploring Creation of a Multi-Use Civic Center,
including indoor/winter use
Collaborations & Partnerships
The Multi-Use Civic Center Vision Team believes that the future and fiscal stability of new or
expanded amenities will be more efficient and successful if they are based on partnerships and
collaborations. Listed below are some potential partners and collaborators who may provide
opportunities for the amenity improvements identified in the community survey.
Partner/Collaborator Area/Facility
SLP Fire Department New fire stations
SLP Police Department New training facility
Jewish Community Center Fitness areas/theater
Park Nicollet Cardiac fitness facility
City of Golden Valley Joint venture
City of Edina Joint venture
City of Minnetonka Joint venture
Private fitness facilities Discounted resident rates
Friends of the Arts Theater and Art Facilities
Family service providers/Non-Profits Potential tenants
Hennepin County Library Artistic display space
SLP school district Eliot School
SLP school district Amenity additions – all potential sites
Private developers Artistic display
Wayside House Shared programming space
Park Nicollet Eating Disorders Clinic Healthy lifestyle programming space
St. Louis Park Historical Society History programming space
St. Louis Park Community Theater Group Community Theater
Benilde Athletic facilities/theater
Concerns
Through this process two concerns repeatedly surfaced as the committee worked through options
and opportunities. The first issue questioned whether there truly is a need for a fitness center owned
and operated by the City of St. Louis Park. Community residents enjoy a multitude of indoor
fitness center options from both the private sector and the non-profit sector. Lifetime Fitness and
Bally’s both currently operate in the city. It also appears that L.A. Fitness will be locating a facility
on the former Planet Ford site. The Park Nicollet Cardiac Fitness Facility offers low-cost fitness
memberships to the general public, as does the Jewish Community Center. In addition to these
facilities, a number of budget-conscious micro facilities have opened in St. Louis Park including
Snap Fitness, Contours, It Figures, Blast Boxing Fitness Center and Curves. Some of these are
gender specific facilities. Both the non-profit and most of the private sector facilities offer
professionally trained staff to assist with physical fitness plans. Residents of St. Louis Park also have
the opportunity to utilize Williston Fitness Center, located in Minnetonka, at resident rates through
a reciprocal agreement with the City of Minnetonka. After examining all of the options available to
residents and considering the overall theme of affordability, the Vision Team would not recommend
Meeting of September 2, 2008 (Item No. 2) Page 10
Subject: Vision St. Louis Park Strategic Direction/Focus Area Update Exploring Creation of a Multi-Use Civic Center,
including indoor/winter use
pursuing a fitness center owned and operated by the city. It seems evident the city would not be able
to sustain fiscal stability in this competitive environment. It was also pointed out by committee
members that this summary of fitness centers considered only those in St. Louis Park while many
residents may take advantage of facilities in bordering communities as well. All committee members
felt it may be advantageous to consider creative options and partnerships with existing facilities. It
was the committee’s belief this might be a solution to creating family-friendly, affordable, fitness
options for residents.
The other concern repeatedly raised was whether the city needs one large multi-use center or specific
facilities in varying locations throughout the city. After much discussion, it is fair to say the group
believes multiple locations on currently owned public property, whether city owned or school
district owned, would be preferential to the large multi-use facility. One model discussed was to add
an indoor multi-use play space for families and children at The Rec Center; new gyms and an indoor
walking track at one of the community elementary schools; construct an art center for artistic display
and art education on the civic pad at Bass Lake Park; and partner with Wayside House to rebuild a
facility that would accommodate their needs and allow healthy lifestyle programming space for
municipal programs. This is just one possible model discussed as an option to implement many of
the dreams and wishes highlighted thru the Vision process. Most of these improvements would be
constructed on currently owned public property, offer many potential partnerships for operational
use, and are likely to be economically sustainable. Most sites are in close proximity to The Rec
Center and parking is sufficient at these locations. The implementation process to add these
facilities could be done systematically over a long-range capital plan. Finally, each new addition
would provide the community with amenities not currently available and would also create new
community gathering places.
Overheard at the Water Cooler
Over the past five to ten years, the Parks and Recreation Department has been contacted with
requests for facility and amenity improvements. Listed below are the requests from the community,
which this department consistently receives, but were not reflected in the input received thru Vision.
• Additional gymnasiums
• Improve and expand outdoor Aquatic Park
• Add synthetic turf on outdoor facilities for soccer, lacrosse and football
• Add multi-use athletic field lighting for evening and fall athletics
• Work with school district to improve indoor aquatic facilities
• Additional full size baseball fields
• Outdoor refrigerated ice rink
• Outdoor racquetball courts
• Additional splash pad
• Micro dry-land training center for hockey
• Add additional lighting on tennis courts
FINANCIAL OR BUDGET CONSIDERATION:
None at this time, but there is a possibility for significant future budget impact if facilities are added.
Meeting of September 2, 2008 (Item No. 2) Page 11
Subject: Vision St. Louis Park Strategic Direction/Focus Area Update Exploring Creation of a Multi-Use Civic Center,
including indoor/winter use
NEXT STEPS:
The residents of St. Louis Park and committee members have provided a tremendous amount of
information concerning ideas for the future of being a connected and engaged community. Staff
recommends using a survey tool or other community input process to help refine the priorities of the
community for any future amenity improvements or expansions. At this time, the interests are
varied and diverse. Staff would propose working with the Parks and Recreation Commission
(PRAC) to develop a survey tool. This survey process could be linked to the upcoming community
survey planned to be conducted this fall by Decision Resources.
VISION CONSIDERATION:
This item is linked directly to the Vision Strategic Direction: St. Louis Park is committed to being a
connected and engaged community.
And the focus area:
• Exploring creation of a multi-use civic center, including indoor/winter use.
Attachments: None.
Prepared by: Rick Birno, Recreation Superintendent
Reviewed by: John Luse, Police Chief
Cindy Walsh, Director of Parks and Recreation
Approved by: Tom Harmening, City Manager