HomeMy WebLinkAbout2008/06/16 - ADMIN - Agenda Packets - City Council - RegularAGENDA
CITY COUNCIL MEETING
COUNCIL CHAMBERS
7:30 P.M.
JUNE 16, 2008
7:15 p.m. ECONOMIC DEVELOPMENT AUTHORITY
7:30 p.m. CITY COUNCIL MEETING
1. Call to Order
1a. Pledge of Allegiance
1b. Roll Call
2. Presentations
2a. EPA Highway 7 and Wooddale Avenue Vapor Intrusion Investigation Presentation
3. Approval of Minutes
3a. City Council Special Study Session Minutes May 19, 2008
3b. City Council Study Session Minutes May 27, 2008
3c. City Council Special Study Session Minutes June 2, 2008
3d. City Council Minutes June 2, 2008
4. Approval of Agenda and Items on Consent Calendar
NOTE: The Consent Calendar lists those items of business which are considered to be routine and/or which need no
discussion. Consent items are acted upon by one motion. If discussion is desired by either a Councilmember or a
member of the audience, that item may be moved to an appropriate section of the regular agenda for discussion. The
items for the Consent Calendar are listed on the last page of the Agenda.
Recommended Action:
Motion to approve the agenda as presented and to approve items on the consent calendar.
(Alternatively: Motion to add or remove items from the agenda, motion to move items from consent
calendar to regular agenda for discussion and to approve those items remaining on the consent
calendar.)
5. Boards and Commissions
5a. Reappointment of Citizen Representatives to Boards and Commissions
Recommended Action:
Motion to reappoint Commissioners as city representatives.
Meeting of June 16, 2008
City Council Agenda
6. Public Hearings -- None
7. Requests, Petitions, and Communications from the Public
8. Resolutions, Ordinances, Motions and Discussion Items
8a. Creation of Westmoreland Hills Owners’ Association Housing Improvement
Area (HIA)
Recommended Action:
That the following three actions be taken for the implementation of the housing
improvement area project:
1. Motion to adopt Second Reading of Ordinance to establish the Westmoreland Hills
Owners’ Association Housing Improvement Area, approve summary, and authorize
publication.
2. Motion to approve Resolution to impose fees.
3. Motion to authorize execution of Contract for Private Development and any other
related documents, by the Mayor and City Manager, between the City and
Westmoreland Hills Owners’ Association
8b. Liquor Licensees - 4 a.m. Closing during 2008 Republican National Convention
Recommended Action:
Motion to approve Resolution allowing on-sale liquor licensees a temporary permit
to serve alcohol until 4:00 a.m. for the period of September 1–5 during the 2008
Republican National Convention with a fee set at $300 per establishment.
8c. Conditional Use Permit for the placement of fill material in Fern Hill Park
Recommended Action:
Motion to adopt Resolution approving placement of fill in Fern Hill Park with
conditions.
8d. School Liaison Officer Contract Payments
Recommended Action:
Motion to temporarily release the St. Louis Park School District from the financial
obligations outlined in the School Liaison Services contracts for St. Louis Park Junior
High School and St. Louis Park Senior High School for the time period of July 1,
2008, through December 31, 2008.
9. Communication
Auxiliary aids for individuals with disabilities are available upon request. To make arrangements, please call the
Administration Department at 952/924-2525 (TDD 952/924-2518) at least 96 hours in advance of meeting.
Meeting of June 16, 2008
City Council Agenda
4. CONSENT CALENDAR
4a. Adopt second reading of Ordinance approving vacation of a storm sewer easement at 7200
Cedar Lake Road, approve ordinance summary, and authorize publication
4b. Approve Temporary On-Sale Intoxicating Liquor License for Frank Lundberg American
Legion Post 282 for Sunday, June 29, 2008 from 1:00 p.m. to 5:00 p.m. at 5605 W. 36th
Street
4c. Approve Resolution imposing civil penalty for liquor license violation at Best of India, 8120
Minnetonka Boulevard occurring May 5, 2008; and Resolution imposing civil penalty for
liquor license violation at Costco Wholesale, 5801 West 16th Street occurring May 6, 2008;
according to the recommendation of the City Manager
4d. Approve for filing Charter Commission Minutes and 2007 Annual Report
4e. Adopt Resolution amending the equipment replacement schedule budget for 2008 and
authorize staff to acquire such equipment
4f. Approve for filing Vendor Claims
4g. Approve for filing Fire Civil Service Commission February 4, 2008 Minutes
4h. Approve for filing Planning Commission May 7, 2008 Minutes
4i. Approve for filing Planning Commission May 21, 2008 Minutes
St. Louis Park Economic Development Authority and regular City Council meetings are carried live on Civic TV cable
channel 17 and replays are frequent; check www.parktv.org for the schedule. The meetings are also streamed live on the
internet at www.parktv.org, and saved for Video on Demand replays. The agenda is posted on Fridays on the official
city bulletin board in the lobby of City Hall and on the text display on Civic TV cable channel 17. The agenda and full
packet are available by noon on Friday on the city’s website.
Meeting Date: June 16, 2008
Agenda Item #: 2a
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
U.S. Environmental Protection Agency Highway 7 and Wooddale Avenue Vapor Intrusion
Investigation Presentation.
RECOMMENDED ACTION:
No action necessary as this is a presentation by the EPA.
POLICY CONSIDERATION:
None applicable.
BACKGROUND:
The investigation project which began with public meetings December 2007 to study and mitigate
possible Volatile Organic Compound intrusion into buildings is nearing completion. Sonja Vega,
On Scene Coordinator of the Emergency Response Branch of the U.S. EPA, will be providing a brief
summary of the investigation, results, and next steps.
A media availability session and press release has been scheduled by the U.S. EPA to occur at their
St. Louis Park office on June 17th. They will also be notifying property owners within the next few
weeks of a planned open house opportunity for residents to meet individually with U.S. EPA staff
and discuss any remaining questions.
The U.S. EPA is expected to be closing the St. Louis Park site office by the end of June. Homes
with the Vapor Extraction System installed will continue to have performance sampling at 30 and 90
day intervals after system installation.
All of the staff and contractors from the U.S. EPA, Minnesota Department of Health, and
Minnesota Pollution Control Agency have done an excellent job communicating and working with
our community throughout this project. The agencies are committed to continuing work on the
source investigation phase.
FINANCIAL OR BUDGET CONSIDERATION:
None applicable.
Meeting of June 16, 2008 (Item No. 2a) Page 2
Subject: EPA Highway 7 and Wooddale Avenue Vapor Intrusion Investigation Presentation
VISION CONSIDERATION:
None applicable.
Attachments: None
Prepared by: Brian Hoffman, Director of Inspections
Approved by: Tom Harmening, City Manager
Meeting Date: June 16, 2008
Agenda Item #: 3a
UNOFFICIAL MINUTES
SPECIAL CITY COUNCIL STUDY SESSION
ST. LOUIS PARK, MINNESOTA
MAY 19, 2008
The meeting convened at 6:30 p.m.
Councilmembers present: Mayor Jeff Jacobs, John Basill, C. Paul Carver, Paul Omodt and Loran
Paprocki.
Councilmembers absent: Phil Finkelstein and Susan Sanger
Staff present: City Manager (Mr. Harmening), City Attorney (Mr. Scott), Director of Inspections
(Mr. Hoffman) and Recording Secretary (Ms. Schmidt).
1. Consider Modifications to Business Licensing Program
Mr. Scott presented information for consideration in developing a new business license category for
residential facilities. He explained the advantages, disadvantages and alternatives to any changes
made to the existing program regulations. Mr. Scott further suggested keeping the maximum
number of occupants at four and define short-term rental in licensing requirements.
Council, staff and Mr. Scott had discussion on the concerns, options and consequences involved in
modifying the existing program regulations.
There was Council consensus to direct staff to 1) establish a definition of different types of group
homes; 2) look at the requirements that typically fall under state licensing, such as staffing; and 3)
change the zoning ordinance limit to 4 tenants in non-statutory group homes, allowing up to 6
tenants through a Conditional Use Permit (CUP).
The meeting adjourned at 7:18 p.m.
_____________________________________ _____________________________________
Nancy Stroth, City Clerk Jeff Jacobs, Mayor
Meeting Date: June 16, 2008
Agenda Item #: 3b
UNOFFICIAL MINUTES
CITY COUNCIL STUDY SESSION
MAY 27, 2008
The meeting convened at 6:30 p.m.
Councilmembers present: Mayor Jeff Jacobs, John Basill, Phil Finkelstein, Paul Omodt, and Loran
Paprocki.
Councilmembers absent: C. Paul Carver and Sue Sanger.
Staff present: City Manager (Mr. Harmening), Finance Director (Mr. DeJong), Director of Public
Works (Mr. Rardin), Assistant Finance Director (Mr. Swanson), Accountant (Ms. Monson), and
Recording Secretary (Ms. Hughes).
1. Future Study Session Agenda Planning – June 2, 2008 and June 9, 2008
Mr. Harmening presented the proposed agenda for a special Study Session on June 2, 2008, to
discuss the proposed dangerous dog ordinance and community open house concept. He stated the
City Attorney has received all comments on the dangerous dog ordinance and Mr. Scott and Police
Chief Luse will present another draft of the ordinance. He indicated staff will also present the
concept of conducting a Community Open House event in 2009 to coincide with Parktacular and
the Fire Department open house; he added the event is intended to make a special effort to invite
those residents and businesses new to the community.
Councilmember Finkelstein encouraged staff to have invitations for the event printed in Hmong and
Spanish.
Mr. Harmening presented the proposed agenda for the Study Session on June 9, 2008. He stated
the auditors will be in attendance to present the 2007 audit; other agenda items include Al’s TIF
application and a Highway 100 reconstruction update.
2. Financial Management Plan and Planning for 2009 Budget Update
Mr. Harmening outlined the benefits of long range planning, including a shared understanding of
priorities, stabilized financial decision making, enhanced communication with the public, and
instilling confidence that the City is addressing its most urgent priorities.
Mr. DeJong presented a detailed overview of assumptions in the financial management plan and
noted the projections are based on the best information available at the present time. He added that
no new staff or programs are included in the assumptions.
Meeting of June 16, 2008 (Item No. 3b) Page 2
Subject: Study Session Minutes May 27, 2008
Councilmember Paprocki stated he felt it was important to have a plan for getting rid of old
programs that may be under-performing or that are not cost-effective and to retain the ability to add
new programs.
Mr. DeJong stated the rate of inflation is estimated at 3% and interest earnings are set at 4%; he
added the fund balance is targeted at 40% of expenditures. He indicated that debt service includes
$14 million for fire station bonds wrapped around existing debt and assumes that no new GO bonds
will be issued; in addition, any revenues not under the City’s control are assumed to be static (e.g.,
franchise fees).
Mr. DeJong stated all the projections assumed that budget and actual match exactly with no budget
surplus transfer to other funds. He noted that given the current economic environment, a
reasonable allowance for doubtful accounts has been built into the assumptions. He stated there
may be a structural imbalance between CPI and IPD that is not included in the model and the only
“unwinds” are the police and fire transfers. He indicated the model does not include expending PIR
or development fund balances.
Mr. Harmening noted that in 2003, the City lost local government aid and used cash from other
sources to fill that gap, e.g., the police and fire fund, housing rehab fund, and cable TV fund; this
plan does not assume any further unwinding other than the police and fire fund.
Council discussed the housing rehab fund and cable TV fund and ways to reduce the potential
negative fund balances in these accounts.
Mr. DeJong stated that staff has balanced expenditures to smooth the change in the tax levy; he
added in order to eliminate individual fund deficits, maintain adequate fund balances, and meet all
current program needs, the tax levy needs to be raised modestly faster than inflation with a range of
2.43% to 4.68%. He noted that a large increase is necessary for 2010, which is offset in large
measure by the increase in tax capacity from the Excelsior Boulevard TIF district.
Mr. DeJong stated the transfer of the MSC fund balance to vehicle maintenance was completed as of
2007 so the tax levies in park and recreation will increase by $25,000 per year plus inflation to
balance revenues and expenditures by 2011; the park improvement fund will have a healthy balance
because current park dedication fees are added directly to the bottom line. He stated the pavement
management fund requires significant increases in the tax levy or franchise fees to maintain the
pavement condition indicator level; he noted the model shows a doubling of the tax levy to support
this fund and maintain the same level of service.
Mr. DeJong stated the employee flexible benefits fund balance becomes positive at the end of 2016;
this fund consists of workers’ compensation costs, unemployment costs, educational benefits, and
other items that are difficult to predict from year to year. He noted these are general operating costs
and staff plans to place these items into the general fund budget when revenues and expenditures are
in balance.
Meeting of June 16, 2008 (Item No. 3b) Page 3
Subject: Study Session Minutes May 27, 2008
Mr. DeJong presented the proposed recommendations, including increasing the tax levy gradually,
carefully considering the impact of adding new programs and staff, adding a debt service levy for the
2004A TIF (Rec Center) bonds to use the added tax capacity from expiring TIF districts outside of
levy limits, and fully funding ongoing expenditures with ongoing revenue sources.
Mr. Harmening stated the Excelsior Boulevard TIF district amounts to approximately $700,000 per
year in new tax capacity, which means the levy could be increased by that amount and would be
absorbed by all the new taxes coming online from the new TIF district; staff is proposing to use that
revenue to pay for the Rec Center bonds.
Mr. Harmening outlined the unfunded projects, including Highway 7 and Wooddale, Highway
100, Highway 7 and Louisiana, other miscellaneous roads, and sidewalks and trails; these projects
represent major infrastructure with no mechanism in place to pay for other than issuing debt and
raising property taxes. He stated staff is recommending issuing TIF bonds, using the development
fund balances, HRA levy proceeds, and using state and/or federal funds for the major infrastructure
improvements. He noted the City will receive $7 million from the federal government for the
Highway 7 and Louisiana project.
Mr. DeJong presented an overview of the budget process and noted there fixed timelines pursuant to
state statute which require the adoption of a preliminary budget by September 15, 2008; if a Truth
in Taxation hearing is to be held, that meeting must be held during the Council’s first meeting in
December.
Councilmember Finkelstein asked if the budget will incorporate any of the results from the energy
audit, particularly related to fuel costs.
Mr. DeJong stated staff is currently working with the top fuel users to review fuel inventory and
usage; fuel costs are obviously higher than last year and he noted some of the increased consumption
is due to a number of late snowstorms this year. He stated they will determine the average use per
vehicle and make predictions based on that data.
Mr. DeJong stated City staff is working to communicate more with department directors, to
simplify the spreadsheet structure to allow Finance to more easily manipulate the data, and to adhere
to stricter time limits to make sure the Council sees pertinent information in a timely manner.
Councilmember Paprocki requested the budget include brief footnotes on why a particular
expenditure has significantly increased.
Mr. DeJong presented information from the League of Minnesota Cities on estimating the 2009 tax
levy limit and stated the City can increase the 3.9% levy by one-half of the percentage increase in
new commercial industrial construction and by one-half of the percentage increase in the number of
households; in total, the City would be at 5.5-6% for its total allowable levy increase above and
beyond any debt levies. He added the Council has the ability to set the levy.
Meeting of June 16, 2008 (Item No. 3b) Page 4
Subject: Study Session Minutes May 27, 2008
Mr. Harmening stated another way to present the budget is to ask department heads to prepare a
budget at the same levy of service, as well as a budget, which incorporates reductions; at that point,
the Council could review both budget scenarios to help in its decision-making process.
Mayor Jacobs stated he preferred to see the budget presented on a case-by-case basis.
Councilmembers Basill and Paprocki concurred. Councilmember Paprocki reiterated his request
that the assumptions include an amount for new programs and felt the Council can make decisions
based on programs and not just by dollar amounts.
Mr. DeJong presented the “wish list” presented by the School District following the recent joint
meeting.
Mayor Jacobs stated he did not agree with item #6 on the School District’s wish list relative to field
artificial turf and building. He also did not agree with item #3 for utilities and the custodian at
Lenox; he added the City already spends $165,000 per year for Lenox and did not feel any
additional funds should be supplied. He stated he did not agree with item #4 for the social workers.
He stated with respect to sidewalk installation, that item should be a City expense. He noted the
police liaison officer program has been very successful and should continue to be funded.
Councilmember Basill stated the Lenox is the City’s community center and felt if the City could
help in this regard, he would not have a problem with it. He indicated the artificial turf and
buildings represent a significant expense for the School District and he felt if the City can provide
some funding assistance, the entire City will benefit.
Councilmember Omodt stated he was in agreement with item #2 regarding the police liaison
officers. He stated he felt the City did a better job on lawn care than the School District. He stated
he was in agreement with item #3 with respect to Lenox. He stated he was not in agreement with
item #4 regarding social workers. He indicated the election costs (item #5) could be covered by the
City. With respect to the artificial turf and buildings (item #6), he concurred with Councilmember
Basill’s comments and stated this location represents a gathering spot and he is open to exploring
this with the School District. He indicated he would like to see a proposal regarding junior high
athletics (item #8). Finally, he stated he did not feel the sidewalk installation (item #9) should be
the School District’s responsibility.
Mr. Harmening stated he reviewed the wish list with Mr. Scott and noted that the City is authorized
to spend dollars for certain public things that benefit the community. He stated that Mr. Scott
indicated the City could cover the police liaison and the Lenox as long as it is a community center
type of facility; Mr. Scott indicated the social worker expense is likely not something the City can
cover. He stated that Mr. Scott felt the election costs and junior high athletics could probably be
covered, and the field artificial turf could probably be covered if the community benefit could be
demonstrated. He stated that Mr. Scott opined that the custodian at Eliot (item #7) likely could not
be covered. He stated that the sidewalk installation should be a City expense, and finally, Mr. Scott
wanted to give further consideration to item #1 with respect to snow plowing and lawn care on
School District property.
Meeting of June 16, 2008 (Item No. 3b) Page 5
Subject: Study Session Minutes May 27, 2008
Councilmember Finkelstein stated his agreement with items #2 (police liaison officers), #3 (Lenox),
and #9 (sidewalk installation). He stated he was not yet sure about items #6 (field artificial turf) and
#8 (junior high athletics).
Councilmember Paprocki stated he felt the City should help where it can and added if the City can
run their programs cheaper, it should. He stated he appreciated the comments about the field
artificial turf and buildings, but this represents a significant cost and the City has to say no
somewhere, adding it is difficult to explain to residents that there is not enough money to build an
overpass while the City provides money to the School District for turf.
Mayor Jacobs concurred.
Mr. Harmening stated it is clear that Council has expressed a desire to work with the School District
and to provide funding where appropriate and to continue the conversations with the School
District. He stated the School District has indicated their fiscal year begins July 1st and suggested if
Council wants to do something short term, the police liaison officers would be an appropriate
expenditure at this time, as well as funding for election costs. He added the sidewalk installation
could be reviewed in the context of the overall sidewalk and trails plan.
Councilmember Omodt left the meeting at 8:04 p.m.
It was the consensus of Council to direct staff to provide the School District with funding for the
police liaison officers (item #2) and election costs (item #5) and to continue discussions with the
School District with respect to the remaining items on the wish list.
The Council expressed their appreciation to Mr. DeJong and his staff for their work on the financial
management plan and 2009 budget.
3. Hwy. 7 and Wooddale Avenue Grade Separated Crossing Schedule and Financing/
STEP Lease
Mr. Harmening presented the staff report and requested feedback from Council on timing of the bid
letting and financing for the project. In addition, the City received a request from STEP for an
extension of their lease pending completion of their permanent space at Lutheran Church of the
Reformation in fall 2009. He stated if STEP is required to vacate their current space by January
2009, they will require temporary space.
Mayor Jacobs stated one option for financing the project is using existing City funds and then
having Mn/DOT reimburse the City for $1 to $1.5 million. He added that the County will also be
requested to provide some funding.
Mr. Harmening noted that in terms of Mn/DOT funds, Mn/DOT would ask the City to front end
their funding (currently being considered at about $1,000,000) and Mn/DOT is also considering
providing construction engineering and administrative services for the project (equivalent to possibly
$1.5 to $2 million) .
Meeting of June 16, 2008 (Item No. 3b) Page 6
Subject: Study Session Minutes May 27, 2008
Councilmember Finkelstein stated it did not make financial sense to delay the project and felt the
City could work with STEP on finding them a temporary location.
Councilmembers Basill and Paprocki concurred.
Mr. Rardin explained the timing of the bid letting and access to federal funds.
Council and staff had discussion about the construction schedule and lease with STEP.
Mr. Harmening stated that a lease amendment with STEP will be presented for Council review in
June.
4. Communications (Verbal)
None.
The meeting adjourned at 8:26 p.m.
Written Reports provided and documented for recording purposes only:
5. April 2008 Monthly Financial Reports
6. Fire Station Site Acquisition Process Update
______________________________________ ______________________________________
Nancy Stroth, City Clerk Jeff Jacobs, Mayor
Meeting Date: June 16, 2008
Agenda Item #: 3c
UNOFFICIAL MINUTES
SPECIAL CITY COUNCIL STUDY SESSION
ST. LOUIS PARK, MINNESOTA
June 2, 2008
The meeting convened at 6:30 p.m.
Councilmembers present: Mayor Jeff Jacobs, John Basill, C. Paul Carver via phone, Phil
Finkelstein, Paul Omodt and Susan Sanger. Loran Paprocki arrived at 7:21 p.m.
Staff present: City Manager (Mr. Harmening), City Attorney (Mr. Scott), Chief of Police Luse,
Community Liaison Officer (Ms. Olson) Deputy Chief DiLorenzo and Recording Secretary (Ms.
Schmidt).
1. Proposed Ordinance amending Article III, Chapter 4 of the City Code concerning
dogs, dangerous dogs and potentially dangerous dogs
Chief Luse presented the staff report.
Council and staff had discussion on revising the proposed dangerous dog ordinance.
Councilmember Sanger stated concern with the definition language. Mr. Scott explained that most
of the included language was State Statute and could not be changed.
Councilmember Carver agreed the ordinance should follow the State Statute and also stated concern
with the differences in leash length used throughout the proposal. He also suggested they add a
statement within the “at large” definition to include leash, cord, chain, or other means of control,
which is sufficient to prevent a dog from making unwanted contact with people or animals or from
damaging property. Councilmember Carver suggested staff relook at the requirement of displaying a
license on the dog at all times and would like a better definition for “under control.”
Councilmember Sanger agreed with Councilmember Carver, stating the license display requirement
didn’t make sense, suggesting it state when off the owner’s property, as originally written.
Mr. Harmening stated staff was looking for direction on the language relating to “other means of
control.”
Mr. Scott explained that recently the legislature amended the dangerous dog statute, stating that
most of the changes in the ordinance were procedural changes to match up with changes. He stated
the dangerous dog and potentially dangerous dog definitions were State Statute. He further stated
the City did not have to regulate potentially dangerous dogs, but they could change its definition.
Mr. Scott requested direction from Council, asking if they wished to regulate dangerous dogs or
have the same regulations as they do for potentially dangerous dogs and if they wanted staff to look
at the language defining a dog being on and off a leash.
Meeting of June 16, 2008 (Item No. 3c) Page 2
Subject: City Council Special Study Session Minutes June 2, 2008
Councilmember Basill asked if they could alter the “at large” language. Mr. Scott stated that it could
be changed. Councilmember Basill suggested they come up with a better definition.
Councilmember Sanger suggested using the public nuisance section for regulating dangerous dogs.
Mr. Scott stated they have the option of not regulating them at all. Councilmember Basill suggested
it be defined within the dog ordinance.
It was the consensus of Council to have staff gather more information and various options on what
“at large” and “under control” means; and to survey other cities regarding what is being done to
regulate their dog concerns and how well it is working.
2. Community Open House
Ms. Olson presented the staff report.
Councilmember Sanger asked what type of events would be planned. Ms. Olson stated there would
be various booths set up, city vehicles such as fire trucks and police squads, the aquatic center would
be open for free swimming and various fun activities at the Rec Center such as free skating, music
and food. She further stated it would be a great way for residents to connect with the City and their
neighbors.
Councilmember Sanger asked if they would seek any Board and Commission involvement. Ms.
Olson stated nothing had been finalized yet.
Councilmember Basill asked when the first open house would be. Ms. Olson stated June 2009.
Councilmember Finkelstein stated it would be a great way to have citizen interaction.
It was the consensus of Council to proceed with planning a Community Open House for June
2009.
The meeting adjourned at 7:35 p.m.
______________________________________ ______________________________________
Nancy Stroth, City Clerk Jeff Jacobs, Mayor
Meeting Date: June 16, 2008
Agenda Item #: 3d
UNOFFICIAL MINUTES
CITY COUNCIL MEETING
ST. LOUIS PARK, MINNESOTA
JUNE 2, 2008
1. Call to Order
Mayor Jacobs called the meeting to order at 7:40 p.m.
Councilmembers present: Mayor Jeff Jacobs, John Basill, Phil Finkelstein, Paul Omodt, Loran
Paprocki and Susan Sanger.
Councilmembers absent: C. Paul Carver
Staff present: City Manager (Mr. Harmening), City Attorney (Mr. Scott), Community Coordinator
(Mr. Zwilling), Housing Program Coordinator (Ms. Larsen), Fire Chief (Chief Stemmer),
Community Development Director (Mr. Locke), Senior Planner (Mr. Walther), Web Developer
(Mr. Huber) and Recording Secretary (Ms. Schmidt).
Others present: Robert Riesselman, Director of Engineering, Methodist Hospital
2. Presentations
2a. Fire Department Life Saving Commendation
Mayor Jacobs and Chief Stemmer presented Geoff Grassle and Brian Dingman with Citizen
Commendations in honor of their lifesaving efforts and quick action during a house fire on
March 16, 2008. Mr. Vinitskey, the homeowner, also thanked Geoff and Brian, as well as
the Fire Department for their quick response.
3. Approval of Minutes
3a. City Council Study Session Minutes May 12, 2008
It was noted on page 3, item #4, the first paragraph, second sentence should state: “…
equipment, the addition of a trail that surrounds the park, the demolition of existing storage
building and the construction of a new picnic shelter.”
The minutes were approved as amended.
3b. City Council Minutes May 19, 2008
The minutes were approved as presented.
3c. Closed Executive Session Minutes May 5, 2008
The minutes were approved as presented.
Meeting of June 16, 2008 (Item No. 3d) Page 2
Subject: City Council Minutes June 2, 2008
3d. Closed Executive Session Minutes May 19, 2008
The minutes were approved as presented.
4. Approval of Agenda and Items on Consent Calendar
NOTE: The Consent Calendar lists those items of business which are considered to be routine
and/or which need no discussion. Consent items are acted upon by one motion. If discussion is
desired by either a Councilmember or a member of the audience, that item may be moved to an
appropriate section of the regular agenda for discussion.
4a. Designate Concrete Idea, Inc. the lowest responsible bidder and authorize execution
of a contract with the firm in the amount of $104,754.00 for the 2008 Sidewalk
Curb and Gutter Maintenance Project – Project No. 2008-0003, 2008-0004, 2008-
0005, and 2009-0004.
4b. Designate Odland Protective Coatings, Inc. the lowest responsible bidder and
authorize execution of a contract with the firm in the amount of $874,000.00 for
Water Project - Recoat Elevated Water Tower #4 – Project No. 2007-1500.
4c. Designate Valley Paving, Inc. the lowest responsible bidder and authorize execution
of a contract with the firm in the amount of $4,038,465.97 for Street Project - Park
Place Boulevard - Project No. 2007-1101.
4d. Approve a contract with SRF which provides construction engineering services for
Street Project: Park Place Boulevard – Project No. 2007-1101.
4e. Approve Resolution No. 08-073, authorizing Park Tavern Lounge & Lanes to
provide alcohol during the hours of 5:00 p.m. – 10:00 p.m. at the Parktacular Street
Dance to be held on June 13, 2008.
4f. Adopt Resolution No. 08-074, approving a pilot program to allow intersection
painting to bring public art into the neighborhoods of the City.
4g. Approve Resolution No. 08-075, authorizing the execution of a Joint Cooperation
Agreement between the City of St. Louis Park and Hennepin County for
participating in the Urban Hennepin County Community Development Block
Grant Program in FY 2008-2011.
4h. Adopt Resolution No. 08-076, amending the equipment replacement schedule
budget for 2008 and authorize staff to acquire equipment as allowed by Statute,
Charter, or Ordinance.
4i. Approve payment to School District #283 for $52,000 from Cable TV franchise fees
in 2008, which includes an operations grant of $35,000, an equipment grant of
$13,000 and $4,000 to support the Junior High video club.
4j. Approve for filing Telecommunications Advisory Commission Minutes February 21,
2008.
4k. Approve for filing Police Advisory Commission Minutes May 7, 2008.
4l. Approve for filing Vendor Claims.
Meeting of June 16, 2008 (Item No. 3d) Page 3
Subject: City Council Minutes June 2, 2008
It was moved by Councilmember Omodt, seconded by Councilmember Finkelstein, to
approve the Agenda and items listed on the Consent Calendar.
The motion passed 6-0.
5. Boards and Commissions - None
6. Public Hearings
6a. Public Hearing on Westmoreland Hills Owners’ Association Housing
Improvement Area (HIA)
Ms. Larsen presented the staff report.
Mayor Jacobs opened the public hearing at 8:52 p.m.
Brian Barlow, Westmoreland Hills Owner’s Association President wanted to thank the
Mayor and Councilmembers, stating they were happy to finally be to this point.
Mayor Jacobs closed the public hearing at 8:53 p.m.
Councilmember Basill stated there would be an option to prepay or pay through the
property taxes.
It was moved by Councilmember Basill, seconded by Councilmember Sanger, to adopt first
reading of an ordinance to establish the Westmoreland Hills Owner’s Association Housing
Improvement Area and to set Second Reading for June 16, 2008.
The motion passed 5-0-1. Councilmember Finkelstein abstained.
Councilmember Finkelstein stated he was advised it would not be a conflict to vote, since he
lived across the street, but stated he would feel more comfortable not voting and abstaining.
Councilmember Omodt asked if there were people who said no. Ms. Larsen stated 55%
signed the petition fully in favor of it, with only a couple of residents stating some concern.
She further stated there would be a veto period allowed after the second hearing that would
allow those in opposition to submit written objections to try to veto the vote.
Councilmember Omodt stated concern for those on a fixed income and the burden of the
fee.
Councilmember Basill stated he was glad they followed the process, stating it would help
keep the property value up, benefiting the community.
6b. 7200 Cedar Lake Road – Utility Easement Vacation
Mr. Walther presented the staff report.
Meeting of June 16, 2008 (Item No. 3d) Page 4
Subject: City Council Minutes June 2, 2008
No speakers present. Mayor Jacobs closed the public hearing.
It was moved by Councilmember Sanger, seconded by Councilmember Paprocki, to approve
the first reading of an Ordinance approving the vacation of a storm sewer easement at 7200
Cedar Lake Road, and setting the second reading of the proposed ordinance for June 16,
2008.
The motion passed 6-0.
7. Requests, Petitions, and Communications from the Public – None
8. Resolutions, Ordinances, Motions and Discussion Items
8a. Minor Amendment to Final Planned Unit Development (PUD) – Methodist
Hospital Campus
Resolution No. 08-077
Mr. Walther presented the staff report.
Councilmember Basill asked what the neighborhood concerns were, since he was not at the
meeting. Mr. Walther stated lighting, pedestrian improvements and general security along
fence.
Councilmember Basill asked if Mr. Riesselman felt they met the general consensus with the
residents of Brooklawns Neighborhood. Mr. Riesselman stated they did so by reducing the
net square footage on the PUD.
It was moved by Councilmember Basill, seconded by Councilmember Finkelstein, to
approve Resolution No. 08-077, amending and restating Resolution Nos. 03-174, 07-083
and 07-165 adopted November 17, 2003, August 6, 2007, and December 17, 2007
respectively and approving a minor amendment to a Final Planned Unit Development
Under Section 36-367 of the St. Louis Park Ordinance Code Relating To Zoning To Allow
an addition to the Emergency Center for Property Zoned R-C Multi-Family Residential
Located at 6500 Excelsior Boulevard, Methodist Hospital.
The motion passed 6-0.
8b. Web Development Presentation – Redesigned website and GraffitiNet –
Information Item/No Action Required
Mr. Zwilling presented the staff report on GraffitiNet. Mr. Huber gave a presentation on
the GraffitiNet program database and mapping which allows West Metro police departments
to share information on graffiti incidents.
Mayor Jacobs asked if it would be available to citizens. Mr. Huber stated at this point, just
for other cities.
Meeting of June 16, 2008 (Item No. 3d) Page 5
Subject: City Council Minutes June 2, 2008
Councilmember Paprocki stated the evidence is strengthened when other communities are
willing to contribute funds to participate in a program like this, stating it is both a creative
and effective solution.
Councilmember Sanger stated it was a good example of sharing resources among
communities.
Mayor Jacobs stated the police department has been able to apprehend and prosecute people
because citizens are reporting the vandalism. He further welcomed people to continue to
contact the police and public works when they see graffiti.
Mr. Zwilling presented the staff report on the website redesign and Mr. Huber gave a
presentation of the redesigned site and its features stating they will debut it to the public on
June 15th.
9. Communications
Mayor Jacobs stated the negotiations with ARINC had not been successful and they would be
commencing a lawsuit. He further advised that the City would be starting removal of the solar
panels and radios later this month.
Mayor Jacobs reminded everyone that St. Louis Park Clean-Up day is June 14th, 8 a.m. to 1 p.m. at
the Municipal Service Center, 7305 Oxford Street, and further information is available on the
website.
Mayor Jacobs stated the Wooddale Fire Station would be having its open house on June 10th. He
also stated the Wednesday concerts would be starting June 18th at Wolf Park, as well as the Farmer’s
Markets later in the month.
Mayor Jacobs reminded everyone that June 12 – 15th is Parktacular, with a parade at noon on June
14th, as well as all kinds of fun events throughout the weekend.
Councilmember Paprocki reminded everyone that it is Aquila Primary Center’s 50th Birthday,
stating they would be celebrating Tuesday, June 3rd, from 6 p.m. and 8 p.m.
Councilmember Finkelstein stated there would be more information on Parktacular on the website
and announced that the library was now open on Sundays between 12 p.m. and 5 p.m.
10. Adjournment
The meeting adjourned at 8:25 p.m.
______________________________________ ______________________________________
Nancy Stroth, City Clerk Jeff Jacobs, Mayor
Meeting Date: June 16, 2008
Agenda Item #: 4a
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
7200 Cedar Lake Road – Vacation.
RECOMMENDED ACTION:
Motion to adopt second reading of Ordinance approving vacation of a storm sewer easement at
7200 Cedar Lake Road, approve ordinance summary, and authorize publication.
POLICY CONSIDERATION:
Is there a need for the current easement? In this case the answer is no. The storm sewer would be
relocated by the developer during construction, and a new easement would be dedicated. To
become effective, the ordinance requires the developer to grant a new easement for the relocated
infrastructure.
BACKGROUND:
Net Lease Development, LLC is requesting the vacation of a storm sewer easement to permit the
construction of a Walgreens pharmacy with a drive-through. The first reading of the Ordinance was
approved by the City Council on June 2, 2008.
The current easement serves public storm sewer infrastructure. Staff reviewed the request and there
were no objections, as Net Lease Development will fund the cost of relocating the storm sewer
infrastructure and a new easement will be dedicated. During construction, engineering staff would
be present to ensure that the new utilities are constructed to the required standards.
Prior to filing the vacation, a new easement would be filed with the County to ensure permanent
public access to the relocated infrastructure.
FINANCIAL OR BUDGET CONSIDERATION:
None.
VISION CONSIDERATION:
None.
Attachments: Ordinance – Vacation
Summary for publication
Prepared by: Adam Fulton, Planner
Reviewed by: Meg McMonigal, Planning and Zoning Supervisor
Kevin Locke. Community Development Director
Approved by: Tom Harmening, City Manager
Meeting of June 16, 2008 (Item No. 4a) Page 2
Subject: 2nd Reading 7200 Cedar Lake Road Vacation
ORDINANCE NO. ____-08
ORDINANCE VACATING A UTILITY EASEMENT
7200 Cedar Lake Road
THE CITY OF ST. LOUIS PARK DOES ORDAIN:
Section 1. A petition in writing signed by a majority of all of the owners of all property
abutting upon both sides of the easement proposed to be vacated has been duly filed. The notice of
said petition has been published in the St. Louis Park Sailor on May 22, 2008 and the City Council
has conducted a public hearing upon said petition and has determined that the utility easement is
not needed for public purposes, and that it is for the best interest of the public that said utility
easement be vacated.
Section 2. The following described utility easement as now dedicated and laid out
within the corporate limits of the City of St. Louis Park, is vacated:
DESCRIPTION OF PARCEL OVER WHICH EASEMENT IS TAKEN:
Lot 9, HOME ADDITION TO ST. LOUIS PARK, according to the recorded plat
thereof, EXCEPT the south 7.00 feet thereof, and EXCEPT the north 87.10 feet
front and rear of that part of said Lot 9, which lies easterly of a line drawn parallel
with the east line of said Lot 9, from a point on the north line of said Lot 9 distant
150.00 feet west from the northeast corner of said Lot 9.
DESCRIPTION OF EASEMENTS:
An easement for storm sewer and sump purposes over, under, and across the north 10.00 feet
of the above-described parcel.
Together with a 20.00 foot storm sewer and sump easement over, under, and across the
above described parcel. The centerline of said easement is described as follows:
Commencing at the northwest corner of said Lot 9; thence on an assumed bearing of
North 89 degrees 51 minutes 35 seconds East along the north line of said Lot 9, a
distance of 10.50 feet to the point of beginning of the centerline to be described;
thence South 0 degrees 47 minutes 44 seconds East to a distance of 130.80 feet;
thence South 0 degrees 19 minutes 18 seconds East a distance of 100.03 feet; thence
South 76 degrees 20 minutes 13 seconds East a distance of 81.89 feet; thence North
83 degrees 52 minutes 13 seconds East a distance of 56.99 feet and said centerline
there terminating.
Section 3. The City Clerk is instructed to record certified copies of this ordinance in the
Office of the Hennepin County Register of Deeds or Registrar of Titles as the case may be.
Meeting of June 16, 2008 (Item No. 4a) Page 3
Subject: 2nd Reading 7200 Cedar Lake Road Vacation
Sec.4. This Ordinance shall take effect upon relocation of the storm sewer and the
recording of a new easement serving the relocated storm sewer, but not less than fifteen days after its
publication.
First Reading June 2, 2008
Second Reading June 16, 2008
Date of Publication June 26, 2008
Date Ordinance takes effect July 11, 2008
Adopted by the City Council June 16, 2008
Reviewed for Administration
City Manager Mayor
Attest: Approved as to Form and Execution:
City Clerk City Attorney
Meeting of June 16, 2008 (Item No. 4a) Page 4
Subject: 2nd Reading 7200 Cedar Lake Road Vacation
SUMMARY
ORDINANCE NO.____-08
ORDINANCE VACATING A UTILITY EASEMENT
7200 Cedar Lake Road
This ordinance states that a utility easement located at 7200 Cedar Lake Road will be vacated.
This ordinance shall take effect 15 days after publication.
Adopted by the City Council June 16, 2008
Jeffrey W. Jacobs /s/
Mayor
A copy of the full text of this ordinance is available for inspection with the City Clerk.
Published in St. Louis Park Sailor: June 26, 2008
Meeting Date: June 16, 2008
Agenda Item #: 4b
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Temporary Liquor License - American Legion.
RECOMMENDED ACTION:
Motion to approve a Temporary On-Sale Intoxicating Liquor License for Frank Lundberg American
Legion Post 282 for Sunday, June 29, 2008 from 1:00 p.m. to 5:00 p.m. at 5605 W. 36th Street.
POLICY CONSIDERATION:
Does the Council wish to allow a temporary liquor license to the American Legion for their Third
Year Anniversary Event scheduled for June 29, 2008?
BACKGROUND:
The Frank Lundberg American Legion Post 282 has applied for a temporary liquor license for a
Third Year Anniversary Event. The event will be held on Sunday, June 29, 2008 from 1:00 pm to
5:00 pm in the American Legion’s parking lot located at 5605 W. 36th Street. One-fourth of the
parking lot will be fenced off and tented for the event. Parking will be available in the remainder of
the parking lot where all entrances and exits will be open and any additional parking will occur
behind the building. The Legion will be serving a rib dinner inside the facility and will have a band
playing.
Staff has administratively approved required permits for the event, with the exception of the Liquor
License which is required to be approved by Council.
The Police Department has run a background investigation on the main principals and has found no
reason to deny the temporary license.
RECOMMENDATION:
The applicant has met all requirements for issuance of the license and staff is recommending
approval.
FINANCIAL OR BUDGET CONSIDERATION:
Not Applicable.
Meeting of June 9, 2008 (Item No. 4b) Page 2
Subject: Temporary Liquor License American Legion
VISION CONSIDERATION:
Not applicable.
Attachments: None
Prepared by: Nancy Stroth, City Clerk
Approved by: Tom Harmening, City Manager
Meeting Date: June 16, 2008
Agenda Item #: 4c
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Imposing Civil Penalties for Liquor License Violations.
RECOMMENDED ACTION:
Motion to approve Resolution imposing civil penalty for liquor license violation at Best of India,
8120 Minnetonka Boulevard occurring May 5, 2008; and Resolution imposing civil penalty for
liquor license violation at Costco Wholesale, 5801 West 16th Street occurring May 6, 2008;
according to the recommendation of the City Manager.
POLICY CONSIDERATION:
Does the City Council concur with the administrative hearing decision of the City Manager to
impose penalties for liquor license violations occurring May 5 and May 6, 2008 at two
establishments in St. Louis Park? If the City Council should disagree with the City Manager’s
recommendation, a hearing would need to be scheduled for the Licensee to appear before the City
Council for further consideration.
BACKGROUND:
Liquor compliance checks were conducted by the St. Louis Park Police Department on May 5 and
May 6, 2008. Under the direction of Police officers, an underage male buyer (19 years old)
attempted to purchase alcoholic beverages at the 41 licensed establishments throughout the city.
Two of the licensed establishments failed the compliance check and received their first violation of
selling liquor to the minor. Citations were issued in each case and forwarded to Hennepin County
District Court for consideration of criminal penalties. The City is responsible for imposing civil
penalties and Minnesota Statutes 340A.415 limits a fee of up to $2,000 for each violation.
Ordinance No. 2329-07 adopted May 7, 2007 amended restrictive presumptive civil penalties for
liquor violations and states the presumptive penalty for first violation of selling to a minor is $2,000.
Administrative Process
Liquor license violators can choose to appear at an administrative hearing before the City Manager
or appeal directly to the City Council. Both establishments with liquor violations appeared at the
administrative hearings held on May 30, 2008. At those hearings the City Manager, City Clerk, and
Officer Dallas Williams reviewed each violation in detail and discussed preventive measures that
could be taken to ensure that future violations do not occur. Officer Williams discussed training
provided by the St. Louis Park Police Department. At the end of each hearing a penalty fine was
determined by the City Manager. Both License holders signed stipulations agreeing to the facts of
their case and accepting the fine imposed.
Meeting of June 16, 2008 (Item No. 4c) Page 2
Subject: Approve of Liquor License Violations
The establishments and fines set are as follows:
Licensee Establishment
Name
Address Violation Date Violation
No.
Fine/Penalty
Best of India 8120 Minnetonka Blvd 5/5/08 1 $ 2,000
Costco 5801 W. 16th Street 5/6/08 1 $ 2,000
FINANCIAL OR BUDGET CONSIDERATION:
Not applicable.
VISION CONSIDERATION:
Preventing the sale of alcohol to minors by imposing penalties assures St. Louis Park continues to be
a connected and engaged Children First Community.
Attachments: Resolutions
Prepared by: Nancy Stroth, City Clerk
Approved by: Tom Harmening, City Manager
Meeting of June 16, 2008 (Item No. 4c) Page 3
Subject: Approve of Liquor License Violations
RESOLUTION NO. 08-______
RESOLUTION IMPOSING CIVIL PENALTY
FOR LIQUOR LICENSE VIOLATION
OCCURING MAY 5, 2008 AT
BEST OF INDIA
8120 MINNETONKA BLVD
WHEREAS, on May 5, 2008, a liquor license violation, sale of liquor to a minor, occurred
at Best of India, located at 8120 Minnetonka Blvd in St. Louis Park; and
WHEREAS, the liquor license violation was the first occurrence at this establishment within
the new Ordinance structure; and
WHEREAS, the license holder, has stipulated that the incident occurred and was a violation
of the city liquor license ordinance Sections 3-73 through 3-75; and
WHEREAS, the license holder was informed of the civil penalty process and has agreed to
accept the administrative penalty as set by the City Manager and as approved by the City Council.
NOW THEREFOR BE IT RESOLVED, that a civil penalty of $2000 is hereby imposed
on the license holder pursuant to City Code Section 3-75.
Reviewed for Administration: Adopted by the City Council June 16, 2008
City Manager Mayor
Attest:
City Clerk
Meeting of June 16, 2008 (Item 4) Page 4
Subject: Approve of Liquor License Violations
RESOLUTION NO. 08-______
RESOLUTION IMPOSING CIVIL PENALTY
FOR LIQUOR LICENSE VIOLATION
OCCURING MAY 6, 2008 AT
COSTCO WHOLESALE
5801 WEST 16TH STREET
WHEREAS, on May 6, 2008, a liquor license violation, sale of liquor to a minor, occurred
at Costco Wholesale located at 5801 West 16th Steet in St. Louis Park; and
WHEREAS, the liquor license violation was the first occurrence at this establishment within
the new Ordinance structure; and
WHEREAS, the license holder, has stipulated that the incident occurred and was a violation
of the city liquor license ordinance Sections 3-73 through 3-75; and
WHEREAS, the license holder was informed of the civil penalty process and has agreed to
accept the administrative penalty as set by the City Manager and as approved
NOW THEREFOR BE IT RESOLVED, that a civil penalty of $2000 is hereby imposed
on the license holder pursuant to City Code Section 3-75.
Reviewed for Administration: Adopted by the City Council June 16, 2008
City Manager Mayor
Attest:
City Clerk
Meeting Date: June 16, 2008
Agenda Item #: 4d
OFFICIAL MINUTES
CHARTER COMMISSION MEETING
ST. LOUIS PARK, MINNESOTA
March 14, 2007
7:00 p.m. – Westwood Room City Hall
1. Call to Order
Chair Carper called the meeting to order at 7:05 p.m.
2. Roll Call and Attendance
Members Present: Gary Carlson, Lynne Carper, Brian Fiderlein, Steve Fillbrandt, Tessia Gardner,
Ken Gothberg, Jim Kelly, Janice Loftus, John Orenstein and Pat Skinner.
Members Absent: Jim de Lambert, Cheryl Ernst, Marilyn Hoeft, Linda Jennings and William
Wernz.
Others Present: Marcia Honold, Management Assistant/Charter Commission Liaison and Lisa
Songle, Recording Secretary.
2a. Requests for Excused Absences
Members Excused: Linda Jennings, Jim de Lambert, Marilyn Hoeft.
3. Approval of Minutes – October 30, 2006
Commissioner Gardner requested that her name be added as having attended the October 30, 2006
meeting; that in Section 3., Approval of Minutes, the language be revised to state “to approve the
amended minutes of May 22, 2006.”; and that in Section 4(b), Sub-committee reports (IRV and
Elections Procedures), that the language in the second paragraph be revised to state “. . .and did not
believe that any modifications should be made to the Charter at this time.
It was moved by Commissioner Carlson, seconded by Commissioner Fillbrandt, to approve the
minutes of October 30, 2006 as amended. The motion passed unanimously.
4. Old Business – There was no old business to discuss.
5. New Business
Ms. Honold requested a motion for an agenda change to the order of 5a. and 5b. Chair Carper
made an agenda change to the order of 5 a. and 5 b.
5a. Proposed Annual Report for District Court – Year 2006
Ms. Honold reviewed the Annual Report for the Commission. Commissioner Orenstein requested a
change in the second to the last paragraph to read “. . .they found that St. Louis Park’s signature and
fee requirements were higher. . .”.
Meeting of June 16, 2008 (Item No. 4d) Page 2
Subject: 2007 Charter Commission Minutes and Annual Report
It was moved by Commissioner Skinner, seconded by Commissioner Loftus, to approve the Annual
Report of the St. Louis Park, Minnesota, Charter Commission for District Court for Year 2006 as
amended. The motion passed unanimously.
5b. Election of Officers
Ms. Honold advised the Commission of the three available positions, Chair, Vice Chair and
Secretary. She advised the Commission that Commissioner Jennings did not want to seek
reappointment as Secretary.
Chair Carper requested nominations for Chair. Commissioner Loftus nominated current Vice
Chair Commissioner Fillbrandt who acknowledged, appreciated and accepted the nomination. An
election was held and Commissioner Fillbrandt was unanimously voted in as Chair. Commissioner
Fillbrandt will assume his duties as Chair at the next meeting.
Chair Carper requested nominations for Vice Chair. There being no nominations, Commissioner
Fiderlein volunteered to serve as Vice Chair. An election was held and Commissioner Fiderlein was
unanimously voted in as Vice Chair. Commissioner Fiderlein will assume his duties as Vice Chair at
the next meeting.
Chair Carper requested nominations for Secretary. There being no nominations, Commissioner
Loftus volunteered to serve as Secretary. An election was held and Commissioner Loftus was
unanimously voted in as Secretary. Commissioner Loftus will assume her duties as Secretary at the
next meeting.
Ms. Honold advised the Commission regarding the upcoming term expirations of Commissioner
Gothberg on June 19, 2007 and Commissioner Ernst on November 18, 2007. Ms. Honold stated
that if Commissioners Gothberg and Ernst are interested in reappointment, letters would need to be
submitted to District Court Chief Judge Lucy Wieland for reappointment in mid-May for
Commissioner Gothberg and in mid-October for Commissioner Ernst. If they are not interested in
reappointment, the City would need to solicit candidates for these openings.
6. Future Meetings
6a. Determine future projects/needs
Chair Carper requested advice of Ms. Honold regarding any future projects or needs. Ms. Honold
advised the Commission regarding a City Council requested change to the start time of their study
session meetings to 6:30 p.m. instead of 7:00 p.m. but didn’t believe that it required any attention of
the Commission. She also indicated that many items are being considered at the legislature and if
there is anything that would impact the City and its Charter the Commission would be notified to
call a meeting.
Ms. Honold advised that Commission that by statute they are only required to meet annually.
Chair Carper stated that he sees no reason to have a meeting before October, 2007. However, if
there is activity before that time, incoming Chair Fillbrandt will call a meeting. The Commission
set their next meeting for October 10, 2007.
Meeting of June 16, 2008 (Item No. 4d) Page 3
Subject: 2007 Charter Commission Minutes and Annual Report
Commissioner Gardner informed the Commission that she is getting married in August and will be
moving to Minnetonka. Ms. Honold informed the Commission that she will no longer be able to
serve and that they will need to inform Judge Wieland. The City will advertise for a replacement.
Commissioner Gardner’s commission expires on January 19, 2010.
7. Communications
Ms. Honold informed the Commission of two upcoming events: 1) that the City Council set a
regular schedule for recognition of volunteers on our boards and commissions, with the first being
set for April 16; 2) there will be a session for all board and commission volunteers on Parliamentary
Procedure on April 30.
Chair Carper inquired of Commissioner Loftus regarding the vision process. Commissioner Loftus
informed the Commission that she is not an active participant but encouraged the Commission to
view the State of City address to Twin West which is broadcast on the City’s website in which City
Manager Harmening and Mayor Jacobs gave excellent presentations, some which touched on the
vision process. Ms. Honold advised the Commission about a recent Council workshop which
focused on Vision and at which four strategic directions over an 18-month period will be formally
presented to the Council on Monday, March 19, 2007. Ms. Honold offered to forward the staff
report to Commission if desired.
8. Adjournment
There being no further business to discuss, Chair Carper called for a motion to adjourn.
Motion by Commissioner Carlson, seconded by Commissioner Gardner, to adjourn the meeting at
7:35 p.m. The motion passed 10-0.
There was a motion by Commissioner Gothberg, seconded by Commissioner Skinner to thank
Chair Carper for his service as Chair to the Commission. The motion passed 9-0, with
Commissioner Carper abstained.
Respectfully submitted by:
Lisa Songle, Recording Secretary
Meeting of June 16, 2008 (Item No. 4d) Page 4
Subject: 2007 Charter Commission Minutes and Annual Report
ST. LOUIS PARK CHARTER COMMISSION
ANNUAL REPORT
Calendar Year Ending December 31, 2007
The St. Louis Park Charter Commission is active and met once in 2007. The commission did not
make any changes to the City’s Charter in 2007 and deemed the existing provisions to be adequate.
Charter Review
As a part of the work the Charter Commission started in 2006 around the issue of Instant Run-off
Voting, Commissioners Lynne Carper and John Orenstein presented their study findings to the City
Council on February 5, 2007. Their conclusion was that it was not advisable to amend the St. Louis
Park Charter to allow for Instant Run-off Voting in the city’s elections. The City Council agreed
with the study findings and accepted the Charter Commission’s decision.
The Charter Commission held elections for officers at its annual meeting on March 14, 2007 and
elected new officers. Commissioner Steve Fillbrandt was elected to the position of Chair,
Commissioner Brian Fiderlein was elected to the position of Vice Chair, and Commissioner Janice
Loftus was elected to the position of Secretary. Three Commissioners resigned from their positions
in 2007: William Wernz, Tessia Gardner and Cheryl Ernst.
No other meetings were held in 2007.
Respectfully Submitted: Steve Fillbrandt, Chair Marcia Honold, Staff Liaison
2715 Huntington Ave S City of St. Louis Park
St. Louis Park MN 55416 5005 Minnetonka Blvd
952-926-0596 St. Louis Park MN 55416
(952) 924-2651
Meeting of June 16, 2008 (Item No. 4d) Page 5
Subject: 2007 Charter Commission Minutes and Annual Report
CHARTER COMMISSION
2007 ATTENDANCE ROSTER
Members Appointed Term Expires March 14
Lynne Carper, Chair 4-29-03 10-4-08 P
Steve Fillbrandt, Vice-Chair 4-29-03 1-22-10 P
Linda Jennings, Secretary 3-1-02 3-1-10 Ae
Gary Carlson 10-6-06 10-2-10 P
Jim de Lambert 1-3-06 3-14-09 Ae
Cheryl Ernst 11-19-99 11-18-07 Ae
Brian Fiderlein 3-22-01 3-12-09 P
Tessia Gardner 3-27-06 1-19-10 P
Ken Gothberg 10-6-06 6-19-11 P
Marilyn Hoeft, 3-1-02 3-1-10 Ae
Jim Kelly 10-6-06 10-18-10 P
Janice Loftus 3-1-02 3-1-10 P
John Orenstein 9-13-04 2-22-10 P
Pat Skinner 10-6-06 11-21-08 P
William Wernz 5-19-05 3-14-09 Ae
P= Present A= Absent Ae= Absence, Excused N=New
Commissioner
NOTE: Minnesota Statute Section 410.05 subdivision 2 provides “ When any members has failed to
perform the duties of office and has failed to attend four consecutive meetings without being excused by the
Commission, the Secretary of the Charter Commission shall file a certificate with the court setting forth those
facts and the district court shall thereupon make its order of removal.
Meeting Date: June 16, 2008
Agenda Item #: 4e
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Amend 2008 Equipment Replacement Schedule (Hoist).
RECOMMENDED ACTION:
Motion to adopt the Resolution amending the equipment replacement schedule budget for 2008
and authorize staff to acquire such equipment.
POLICY CONSIDERATION:
Not Applicable.
BACKGROUND:
During the 2008 budget process staff identified the need to purchase a new hoist for the Municipal
Service Center (MSC) repair bay. It was later determined available bond proceeds could be utilized
to purchase the hoist. On December 17, 2007, City Council approved by resolution the 2008
Equipment Replacement Schedule (ERS). However, the purchase of the hoist was inadvertently left
off the schedule. Therefore, this purchase wasn’t technically approved by Council in December. Staff
verified this purchase is accounted for in the available bond proceeds.
FINANCIAL OR BUDGET CONSIDERATION:
The estimated cost of the hoist is $11,793.
VISION CONSIDERATION:
None.
Attachments: Resolution
2008 Equipment Purchase List
Prepared by: Dennis Millerbernd, Equipment Superintendent
Reviewed by: Rick Beane, Park Superintendent
Cindy Walsh, Director of Parks and Recreation
Approved by: Tom Harmening, City Manager
Meeting of June 16, 2008 (Item No. 4e) Page 2
Subject: Amend 2008 Equipment Replacement Schedule, Hoist
RESOLUTION NO. 08-____
RESOLUTION ACCEPTING REPORT
AMENDING 2008 MAJOR EQUIPMENT PURCHASES
WHEREAS, the City Council of the City of St. Louis Park, Minnesota has received a
report from the Director of Parks and Recreation regarding the amendment of major equipment
scheduled for replacement during year 2008,
NOW THEREFORE BE IT RESOLVED by the City Council of the City of St.
Louis Park, MN, that:
1. The Director of Parks and Recreation report regarding amendment of the 2008
Equipment Replacement Schedule (Hoist) is hereby accepted.
2. The previously approved 2008 Equipment Replacement Schedule is hereby
amended to provide for the purchase of a hoist with an estimated cost of
$11,793.
Reviewed for Administration: Adopted by the City Council June 16, 2008
City Manager Mayor
Attest:
City Clerk
Meeting of June 16, 2008 (Item No. 4e) Page 3
Subject: Amend 2008 Equipment Replacement Schedule, Hoist
Meeting Date: June 16, 2008
Agenda Item #: 4f
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Vendor Claims.
RECOMMENDED ACTION:
Motion to accept for filing Vendor Claims for the period May 31, 2008 through June 13, 2008.
POLICY CONSIDERATION:
Not applicable.
BACKGROUND:
The Finance Department prepares this report on a monthly basis for Council’s review.
FINANCIAL OR BUDGET CONSIDERATION:
None.
VISION CONSIDERATION:
Not applicable.
Attachments: Vendor Claims
Prepared by: Connie Neubeck, Account Clerk
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Vendor AmountBusiness Unit Object
300.00PARK BUILDING MAINTENANCE OTHER CONTRACTUAL SERVICES+SECURETECHS, INC
300.00
30.00INSPECTIONS G & A TRAINING10,000 LAKES CHAPTER
30.00
66.14PARK MAINTENANCE G & A GENERAL SUPPLIESA-1 OUTDOOR POWER INC
66.14
227.17WATER UTILITY G&A OTHER IMPROVEMENT SUPPLIESAAA LAMBERTS LANDSCAPE PRODUCT
227.17
103.65GENERAL REPAIR EQUIPMENT PARTSABM EQUIPMENT & SUPPLY INC
103.65
276.00OPERATIONSTRAININGACE
276.00
774.80HUMAN RESOURCES RECRUITMENTAD STRATEGIES
774.80
216.25EMPLOYEE FLEX SPEND G&A GENERAL PROFESSIONAL SERVICESADMINISTRATION RESOURCES CORP
216.25
220.00VEHICLE MAINTENANCE G&A SUBSCRIPTIONS/MEMBERSHIPSAEMP
220.00
233.38ANIMAL CONTROL GENERAL PROFESSIONAL SERVICESAFFILIATED EMERGENCY VET SERVI
233.38
53.25OPERATIONSEQUIPMENT PARTSALEX AIR APPARATUS INC
53.25
2,925.00H.V.A.C. EQUIP. MTCE BUILDING MTCE SERVICEALLIANCE MECH SRVCS INC
2,925.00
457.66PATCHING-PERMANENT OTHER IMPROVEMENT SUPPLIESALLIED BLACKTOP
457.66
1,267.50-EQUIPMENT REPLACEMENT B/S DUE TO OTHER GOVTSAMERICAN MADE ELECTION EQUIPME
20,767.50EQUIPMENT REPLACE G&A OTHER
19,500.00
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Vendor AmountBusiness Unit Object
144.80GENERAL REPAIR TIRESAMERICAN TIRE DISTRIBUTORS
144.80
146.02PUBLIC WORKS OPS G & A OPERATIONAL SUPPLIESAMERIPRIDE LINEN & APPAREL SER
159.75PARK MAINTENANCE G & A OPERATIONAL SUPPLIES
195.72ENTERPRISE G & A GENERAL SUPPLIES
94.38VEHICLE MAINTENANCE G&A OPERATIONAL SUPPLIES
72.56WATER UTILITY G&A OPERATIONAL SUPPLIES
72.54SEWER UTILITY G&A OPERATIONAL SUPPLIES
740.97
2,356.50OPERATIONSRADIO COMMUNICATIONSANCOM COMMUNICATIONS INC
2,356.50
1,620.67FABRICATIONOTHER IMPROVEMENT SUPPLIESANDERSEN INC, EARL
1,620.67
313.75AQUATIC PARK MAINTENANCE BLDG/STRUCTURE SUPPLIESAQUA LOGIC INC
313.75
160.20ENTERPRISE G & A GENERAL SUPPLIESARAMARK UNIFORM CORP ACCTS
2.28ENTERPRISE G & A INTEREST/FINANCE CHARGES
162.48
1,214.50BEAUTIFICATION / FLOWERS LANDSCAPING MATERIALSBACHMANS
1,530.68TREE REPLACEMENT TREE REPLACEMENT
2,745.18
19.00OPERATIONSGENERAL SUPPLIESBAKKEN ERIC
60.00OPERATIONSOPERATIONAL SUPPLIES
79.00
96.27FINANCE G & A OFFICE SUPPLIESBANKER'S EQUIPMENT SERVICE INC
96.27
884.80EMPLOYEE FLEX SPEND G&A TUITIONBARNES, PAUL
884.80
1,021.14CE INSPECTION IMPROVEMENTS OTHER THAN BUILDIBARR ENGINEERING CO
1,021.14
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Vendor AmountBusiness Unit Object
298.20PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICESBARTLEY SALES CO
298.20
86.80GENERAL REPAIR EQUIPMENT PARTSBATTERIES PLUS
37.26WATER UTILITY G&A OTHER IMPROVEMENT SUPPLIES
99.45SEWER UTILITY G&A GENERAL SUPPLIES
223.51
1,235.40ARENA MAINTENANCE BUILDING MTCE SERVICEBECKER ARENA PRODUCTS
1,235.40
1,000.00PERFORMING ARTS OTHER CONTRACTUAL SERVICESBELLADIVA
1,000.00
336.00ADULT SOFTBALL OTHER CONTRACTUAL SERVICESBERG, STEVE
336.00
1,000.00PERFORMING ARTS OTHER CONTRACTUAL SERVICESBIG WALTER SMITH BAND
1,000.00
10.40-GENERAL FUND BALANCE SHEET DUE TO OTHER GOVTSBIKEMASTERS
206.57POLICE G & A OPERATIONAL SUPPLIES
196.17
6,883.66WATER UTILITY G&A OTHER CONTRACTUAL SERVICESBLOOMINGTON, CITY OF
6,883.66
600.00PERFORMING ARTS OTHER CONTRACTUAL SERVICESBLUE DRIFTERS
600.00
213.00AQUATIC PARK MAINTENANCE BLDG/STRUCTURE SUPPLIESBRENTS SIGNS AND DISPLAYS
223.65PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICES
436.65
97.50-PARK AND RECREATION BALANCE SH DUE TO OTHER GOVTSBROOKSIDE MOBILE
1,597.50PREVENTATIVE MAINTENANCE EQUIPMENT MTCE SERVICE
1,500.00
540.35PARK GROUNDS MAINTENANCE OTHER IMPROVEMENT SUPPLIESBRYAN ROCK PRODUCTS INC
540.35
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Vendor AmountBusiness Unit Object
4,340.00PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICESBUDGET SANDBLASTING & PAINTING
4,340.00
350.00ADULT SOFTBALL PROGRAM REVENUEBURK, STEVE
350.00
300.00PERFORMING ARTS OTHER CONTRACTUAL SERVICESCALHOUN ISLES COMMUNITY BAND
300.00
148.04DESKTOP SUPPORT/SERVICES EQUIPMENT MTCE SERVICECARTRIDGE CARE
148.04
400.00MOVE-UP PROGRAM SERVICES/MRKTG OTHER CONTRACTUAL SERVICESCENTER ENERGY & ENVIRONMENT
25,000.00TRANSFORMATION LOAN OTHER CONTRACTUAL SERVICES
25,400.00
2,468.59FACILITY OPERATIONS HEATING GASCENTERPOINT ENERGY
1,545.46PARK MAINTENANCE G & A HEATING GAS
69.01WESTWOOD G & A HEATING GAS
139.31NATURALIST PROGRAMMER HEATING GAS
6,782.88WATER UTILITY G&A HEATING GAS
352.26REILLY G & A HEATING GAS
444.97SEWER UTILITY G&A HEATING GAS
11,802.48
9,837.00ENTERPRISE G & A HEATING GASCENTERPOINT ENERGY SERVICES IN
9,837.00
8,307.60EMPLOYEE FLEXIBLE SPENDING B/S OTHER RETIREMENTCENTRAL PENSION FUND
8,307.60
36.00ADULT SOFTBALL OTHER CONTRACTUAL SERVICESCHURCHILL, LEE
36.00
4.00COMM & MARKETING G & A TELEPHONECITIZENS INDEPENDENT BANK
.12COMM & MARKETING G & A BANK CHARGES/CREDIT CD FEES
3.28NETWORK SUPPORT SERVICES BANK CHARGES/CREDIT CD FEES
305.20OPERATIONSGENERAL SUPPLIES
145.45OPERATIONSOPERATIONAL SUPPLIES
132.37OPERATIONSSMALL TOOLS
23.37OPERATIONSEQUIPMENT PARTS
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Vendor AmountBusiness Unit Object
242.03OPERATIONSBLDG/STRUCTURE SUPPLIES
989.56OPERATIONSTRAINING
133.27OPERATIONSEMERGENCY PREPAREDNESS
785.82INSPECTIONS G & A TRAINING
54.10INSPECTIONS G & A BANK CHARGES/CREDIT CD FEES
74.05PUBLIC WORKS G & A GENERAL SUPPLIES
694.00PUBLIC WORKS G & A SEMINARS/CONFERENCES/PRESENTAT
367.27PUBLIC WORKS G & A MEETING EXPENSE
495.00ENGINEERING G & A SEMINARS/CONFERENCES/PRESENTAT
299.08ENGINEERING G & A MEETING EXPENSE
55.39CABLE TV G & A GENERAL SUPPLIES
23.04CABLE TV G & A BANK CHARGES/CREDIT CD FEES
89.50WATER UTILITY G&A GENERAL SUPPLIES
35.70WATER UTILITY G&A SEMINARS/CONFERENCES/PRESENTAT
622.20DESKTOP SUPPORT/SERVICES OFFICE EQUIPMENT
5,573.80
21,540.44ADMINISTRATION G & A LEGAL SERVICESCOLICH & ASSOCIATES
21,540.44
4,818.19PATCHING-PERMANENT OTHER IMPROVEMENT SUPPLIESCOMMERCIAL ASPHALT COMPANY
4,818.19
192.00SYSTEM REPAIR OTHER CONTRACTUAL SERVICESCOMMISSIONER OF TRANSPORTATION
192.00
85.22POLICE G & A OPERATIONAL SUPPLIESCONSOLIDATED CONTAINER CO LLC
85.22
198.09OPERATIONSGENERAL SUPPLIESCOUNTRY FLAGS
198.09
288.00ADULT SOFTBALL OTHER CONTRACTUAL SERVICESCOX, BARB
288.00
1,052.00EMPLOYEE FLEX SPEND G&A TUITIONCURRAN-BAKKEN, ERIC
1,052.00
144.00ADULT SOFTBALL OTHER CONTRACTUAL SERVICESCURRAN-MOORE, KIM
144.00
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Vendor AmountBusiness Unit Object
183.63-PARK AND RECREATION BALANCE SH DUE TO OTHER GOVTSCUSTOM CANVAS INC
3,008.63AQUATIC PARK MAINTENANCE BLDG/STRUCTURE SUPPLIES
2,825.00
828.00EMPLOYEE FLEX SPEND G&A TUITIONCZAPAR, KIMBERLY
828.00
617.47-WATER UTILITY BALANCE SHEET DUE TO OTHER GOVTSDAKOTA SUPPLY GROUP
1,482.48WATER UTILITY G&A OTHER IMPROVEMENT SUPPLIES
10,116.97WATER UTILITY G&A OFFICE EQUIPMENT
617.47-SEWER UTILITY BALANCE SHEET DUE TO OTHER GOVTS
10,116.97SEWER UTILITY G&A OFFICE EQUIPMENT
20,481.48
168.41TREE DISEASE PRIVATE CLEANING/WASTE REMOVAL SERVICEDANIELS, JUDY
168.41
56.32ROUTINE MAINTENANCE EQUIPMENT PARTSDELEGARD TOOL CO
56.32
9,109.91INSPECTIONS G & A DUE TO OTHER GOVTSDEPT LABOR & INDUSTRY
9,109.91
36.74WATER UTILITY G&A GENERAL CUSTOMERSDETLOFF MANAGEMENT
36.74
212.25ENTERPRISE G & A ADVERTISINGDEX MEDIA EAST LLC
212.25
1,872.01IRRIGATION MAINTENANCE OTHER CONTRACTUAL SERVICESDJ ELECTRIC SERVICES INC
2,495.77BUILDING MAINTENANCE BUILDING MTCE SERVICE
897.56PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICES
2,220.61UNINSURED LOSS G&A UNINSURED LOSS
7,485.95
1,737.23POSTAL SERVICES POSTAGEDO-GOOD.BIZ INC
1,737.23
102.25-PARK AND RECREATION BALANCE SH DUE TO OTHER GOVTSDUNDEE NURSERY
2,066.27BEAUTIFICATION / FLOWERS LANDSCAPING MATERIALS
1,964.02
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Vendor AmountBusiness Unit Object
144.00ADULT SOFTBALL OTHER CONTRACTUAL SERVICESDUNDOVICH, PATRICIA
144.00
772.50DAMAGE REPAIR OTHER CONTRACTUAL SERVICESEGAN COMPANIES INC
772.50
104.48WATER UTILITY G&A GENERAL CUSTOMERSELARAJ, SHARIFA
104.48
2,652.92SEWER UTILITY G&A EQUIPMENT MTCE SERVICEELECTRIC PUMP INC
2,652.92
1,366.20OPERATIONSEMERGENCY PREPAREDNESSEMBEDDED SYSTEMS INC
1,366.20
24.85-GENERAL FUND BALANCE SHEET DUE TO OTHER GOVTSEMERGENCY MEDICAL PRODUCTS
133.68OPERATIONSOPERATIONAL SUPPLIES
273.39OPERATIONSEMERGENCY PREPAREDNESS
382.22
364.10WATER UTILITY G&A GENERAL CUSTOMERSENGLISH, JON
364.10
217.75ESCROWSBass Lake/EDI/UPENSR CORPORATION
217.75
338.67STORM WATER UTILITY G&A OTHER IMPROVEMENT SERVICEEULL'S MANUFACTURING CO
338.67
144.84PARK BUILDING MAINTENANCE BLDG/STRUCTURE SUPPLIESFASTENAL COMPANY
144.84
74.06POLICE G & A POSTAGEFEDEX
74.06
421.53ICE RESURFACER MOTOR FUELSFERRELLGAS
421.53
1,750.00POLICE G & A GENERAL PROFESSIONAL SERVICESFISCHLER & ASSOCIATES PA
1,750.00
Meeting of June 16, 2008 (Item No. 4f)
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Vendor AmountBusiness Unit Object
14.39GENERAL REPAIR EQUIPMENT PARTSFORCE AMERICA INC
14.39
1,666.66ADMINISTRATION G & A LEGAL SERVICESFRANZEN & ASSOCIATES LLC
1,666.66
122.94COMM DEV PLANNING G & A TRAININGFULTON, ADAM
64.64COMM DEV PLANNING G & A MILEAGE-PERSONAL CAR
187.58
750.00ESCROWSPMC ESCROWGAY, HEATHER
750.00
91.57KICKBALLGENERAL SUPPLIESGLS SPORTS EQUIPMENT EXPERTS
91.57
2,208.00EQUIPMENT REPLACE G&A MACHINERY & AUTO EQUIPMENTGRAFIX SHOPPE
2,208.00
177.36GENERAL BUILDING MAINTENANCE GENERAL SUPPLIESGRAINGER INC, WW
1,144.88H.V.A.C. EQUIP. MTCE BLDG/STRUCTURE SUPPLIES
1,322.24
7,691.95WIRING REPAIR OTHER CONTRACTUAL SERVICESGRANITE LEDGE ELECTRICAL CONTR
7,691.95
398.29OPERATIONSTRAININGHALE, JOHN
398.29
672.00ADULT SOFTBALL OTHER CONTRACTUAL SERVICESHAMILTON, MIKE
672.00
223.62EMPLOYEE FLEX SPEND G&A TUITIONHAMPTON, ROBERT
223.62
18.43PUBLIC WORKS G & A MILEAGE-PERSONAL CARHANSEN, SHANNON
18.43
4,579.34AQUATIC PARK MAINTENANCE GENERAL SUPPLIESHAWKINS WATER TREATMENT GROUP
6,880.02WATER UTILITY G&A OPERATIONAL SUPPLIES
11,459.36
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Subject: Vendor Claims Page 9
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Vendor AmountBusiness Unit Object
344.02GENERAL REPAIR TIRESHEARTLAND DISTRIBUTION LLC
344.02
3,303.35EMPLOYEE FLEX SPEND G&A TUITIONHEIDEMANN, BRIAN
3,303.35
192.00ADULT SOFTBALL OTHER CONTRACTUAL SERVICESHENDERSON, TRACY
192.00
299.37PARK MAINTENANCE G & A GARBAGE/REFUSE SERVICEHENNEPIN COUNTY TREASURER
201,594.92RIGHT-OF-WAY IMPROVEMENTS OTHER THAN BUILDI
201,894.29
1,250.00OPERATIONSGENERAL PROFESSIONAL SERVICESHENNEPIN FACULTY ASSOCIATES
1,250.00
17.74WATER UTILITY G&A GENERAL CUSTOMERSHILL, RYAN
17.74
215.38PAINTINGBLDG/STRUCTURE SUPPLIESHIRSHFIELDS
215.38
672.00ADULT SOFTBALL OTHER CONTRACTUAL SERVICESHISLOP, DANIEL
672.00
1,689.69INSPECTIONS G & A BUILDINGHOBBS, RANDY
1,689.69
57.10-PARK AND RECREATION BALANCE SH DUE TO OTHER GOVTSHOFFER'S COATINGS INC
935.50PARK GROUNDS MAINTENANCE OTHER IMPROVEMENT SUPPLIES
878.40
13.82PARK MAINTENANCE G & A EQUIPMENT PARTSHOME DEPOT CREDIT SERVICES
55.29PARK BUILDING MAINTENANCE GENERAL SUPPLIES
227.47PARK BUILDING MAINTENANCE BLDG/STRUCTURE SUPPLIES
198.62OUTREACHGENERAL SUPPLIES
15.94BEAUTIFICATION / FLOWERS LANDSCAPING MATERIALS
460.34BUILDING MAINTENANCE GENERAL SUPPLIES
971.48
30.09ERUOPERATIONAL SUPPLIESHOME DEPOT CREDIT SRVCS
30.09
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Vendor AmountBusiness Unit Object
31.92GENERAL BUILDING MAINTENANCE GENERAL SUPPLIESHOME HARDWARE
12.73POLICE G & A OPERATIONAL SUPPLIES
24.47ENGINEERING G & A GENERAL SUPPLIES
10.64PATCHING-PERMANENT GENERAL SUPPLIES
23.90DAMAGE REPAIR OTHER IMPROVEMENT SUPPLIES
181.21PARK MAINTENANCE G & A GENERAL SUPPLIES
188.37BUILDING MAINTENANCE GENERAL SUPPLIES
11.27WATER UTILITY G&A EQUIPMENT PARTS
82.79WATER UTILITY G&A OTHER IMPROVEMENT SUPPLIES
15.44SEWER UTILITY G&A GENERAL SUPPLIES
7.01SEWER UTILITY G&A BLDG/STRUCTURE SUPPLIES
6.39STORM WATER UTILITY G&A GENERAL SUPPLIES
596.14
240.00ADULT SOFTBALL OTHER CONTRACTUAL SERVICESHOWES, KRISTINE
240.00
50.00HUMAN RESOURCES RECOGNITIONHSBC BUSINESS SOLUTIONS
135.10PARK MAINTENANCE G & A GENERAL SUPPLIES
33.68SPRINGGENERAL SUPPLIES
218.78
121.80IRRIGATION MAINTENANCE GENERAL SUPPLIESHYDROLOGIC WATER MGMT
121.80
40.47ENGINEERING G & A GENERAL SUPPLIESIMAGETECH SERVICES
299.56WATER UTILITY G&A OPERATIONAL SUPPLIES
340.03
295.98GENERAL BUILDING MAINTENANCE GENERAL SUPPLIESINDELCO
295.98
372.77SEWER UTILITY G&A OTHERINDUSTRIAL LADDER & SUPPLY
372.77
105.80BUILDING MAINTENANCE EQUIPMENT MTCE SERVICEINDY LIFT INC
105.80
51.92PREVENTATIVE MAINTENANCE EQUIPMENT PARTSINTERSTATE BATTERY SYSTEM OF M
51.92
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Vendor AmountBusiness Unit Object
15.14GENERAL REPAIR EQUIPMENT PARTSINVER GROVE FORD
15.14
49.50POLICE G & A OTHER CONTRACTUAL SERVICESIRON MOUNTAIN
49.50
450.00MOVE-UP PROGRAM SERVICES/MRKTG OTHER CONTRACTUAL SERVICESJDA DESIGN ARCHITECTS
450.00
41,488.87CONSTRUCTION PAYMENTS IMPROVEMENTS OTHER THAN BUILDIJEDLICKI INC, G F
41,488.87
45.54GRAFFITI CONTROL OTHER IMPROVEMENT SUPPLIESJERRY'S MIRACLE MILE
22.93GENERAL REPAIR GENERAL SUPPLIES
68.47
19.50-WATER UTILITY BALANCE SHEET DUE TO OTHER GOVTSJM CONSULTING LTD
319.50WATER UTILITY G&A OTHER IMPROVEMENT SERVICE
300.00
321.07TREE MAINTENANCE GENERAL SUPPLIESJRK SEED & SURG SUPPLY
321.07
8,457.00PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICESJUST-RITE CONSTRUCTION INC
8,457.00
8,005.00PE INVEST/REVIEW/PER IMPROVEMENTS OTHER THAN BUILDIKLM ENGINEERING INC.
8,005.00
1,500.00ESCROWSPMC ESCROWKNAEBLE, DAVID
1,500.00
17.17WATER UTILITY G&A GENERAL CUSTOMERSKURVERS, V
17.17
81.67VEHICLE MAINTENANCE G&A GENERAL SUPPLIESLANO EQUIPMENT INC
81.67
9.00HOUSING REHAB G & A MEETING EXPENSELARSEN, KATHY
152.51HOUSING REHAB G & A MILEAGE-PERSONAL CAR
161.51
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Vendor AmountBusiness Unit Object
295.86ELECTRICAL SYSTEM MTCE BLDG/STRUCTURE SUPPLIESLARSON, JH CO
102.24PARK BUILDING MAINTENANCE BLDG/STRUCTURE SUPPLIES
548.00PARK EQUIPMENT MAINTENANCE GENERAL SUPPLIES
74.55ARENA MAINTENANCE GENERAL SUPPLIES
1,020.65
1,450.10SPECIAL PROJECTS GENERAL PROFESSIONAL SERVICESLEGEND TECHNICAL SERVICES
1,450.10
393.54PARK GROUNDS MAINTENANCE OTHER CONTRACTUAL SERVICESLESCO - PROX
393.54
225.00MOVE-UP PROGRAM SERVICES/MRKTG OTHER CONTRACTUAL SERVICESLEVIN ARCHITECTS, CHARLES
225.00
604.27ERUTRAININGLEWIS, DON
604.27
48.85POLICE G & A OTHER CONTRACTUAL SERVICESLEXISNEXIS
48.85
5,866.67GO BONDS-FIRE STATIONS G&A OTHER CONTRACTUAL SERVICESLOUCKS ASSOCIATES
5,866.67
2,765.77NEIGHBORHOOD PUBLIC ART OTHER CONTRACTUAL SERVICESLYON, SHARON
2,765.77
50.00TRAININGSEMINARS/CONFERENCES/PRESENTATMAAPT
50.00
53.37GENERAL REPAIR EQUIPMENT PARTSMACQUEEN EQUIP CO
53.37
100.16PATCHING-PERMANENT OTHER IMPROVEMENT SUPPLIESMCCOY, WILLIAM PETROLEUM FUELS
30.35VEHICLE MAINTENANCE G&A MOTOR FUELS
130.51
9.90PARK MAINTENANCE G & A GENERAL SUPPLIESMENARDS
512.47WESTWOOD G & A GENERAL SUPPLIES
49.01WATER UTILITY G&A BLDG/STRUCTURE SUPPLIES
17.95SEWER UTILITY G&A EQUIPMENT PARTS
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Vendor AmountBusiness Unit Object
28.63STORM WATER UTILITY G&A SMALL TOOLS
617.96
52,395.75INSPECTIONS G & A DUE TO OTHER GOVTSMETROPOLITAN COUNCIL
8,025.77WATER UTILITY G&A CLEANING/WASTE REMOVAL SUPPLY
60,421.52
3,492.14PATCHING-PERMANENT OTHER IMPROVEMENT SUPPLIESMIDWEST ASPHALT CORP
3,492.14
168.80POLICE G & A OPERATIONAL SUPPLIESMIDWEST BADGE & NOVELTY CO
4.38POLICE G & A POSTAGE
173.18
1,731.88CONCESSIONSCONCESSION SUPPLIESMIDWEST COCA-COLA BTLG
1,731.88
456.00PAWN FEES OTHER CONTRACTUAL SERVICESMINNEAPOLIS FINANCE DEPT
456.00
475.01EMPLOYEE FLEXIBLE SPENDING B/S ACCRUED OTHER BENEFITSMINNESOTA BENEFIT ASSOC
475.01
1,514.97EMPLOYEE FLEXIBLE SPENDING B/S WAGE GARNISHMENTSMINNESOTA CHILD SUPPORT PYT CT
1,514.97
140.00ADMINISTRATION G & A SUBSCRIPTIONS/MEMBERSHIPSMINNESOTA CITY/COUNTY MANAGEME
140.00
80.57OPERATIONSEQUIPMENT PARTSMINNESOTA CONWAY
80.57
21,552.00WATER UTILITY G&A OTHER CONTRACTUAL SERVICESMINNESOTA DEPT HEALTH
21,552.00
16.00EMPLOYEE FLEXIBLE SPENDING B/S ACCRUED OTHER BENEFITSMINNESOTA NCPERS LIFE INS
16.00
700.00AQUATIC PARK BUDGET ADVERTISINGMINNESOTA PREMIER PUBLICATIONS
700.00
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Subject: Vendor Claims Page 14
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Vendor AmountBusiness Unit Object
44.92WATER UTILITY G&A OTHER IMPROVEMENT SUPPLIESMINVALCO INC
197.42SEWER UTILITY G&A EQUIPMENT MTCE SERVICE
242.34
20.00PARK MAINTENANCE G & A LICENSESMN DEPT LABOR & INDUSTRY
20.00
2,667.00ADULT SOFTBALL SUBSCRIPTIONS/MEMBERSHIPSMRPA
2,667.00
336.99PREVENTATIVE MAINTENANCE EQUIPMENT PARTSMTI DISTRIBUTING CO
336.99
30.89PARK EQUIPMENT MAINTENANCE GENERAL SUPPLIESMUSCO SPORTS LIGHTING
30.89
1,070.00WATER UTILITY G&A OTHER CONTRACTUAL SERVICESMVTL LABORATORIES
1,070.00
17.66GROUNDS MTCE EQUIPMENT PARTSNAPA (GENUINE PARTS CO)
134.19PREVENTATIVE MAINTENANCE EQUIPMENT PARTS
364.05GENERAL REPAIR GENERAL SUPPLIES
378.60GENERAL REPAIR EQUIPMENT PARTS
894.50
253.25GENERAL BUILDING MAINTENANCE BUILDING MTCE SERVICENATL AUTOMATIC SPRINKLER CO
253.25
20.00POLICE G & A OTHER RECOVERIESNEDRUD, JANELLE
20.00
377.58EMPLOYEE FLEX SPEND G&A TUITIONNELSON, MARK
377.58
92.76GENERAL REPAIR GENERAL SUPPLIESNEP CORP
92.76
9.33AQUATIC PARK MAINTENANCE GENERAL SUPPLIESNORTHERN AIRE SWIMMING POOLS
9.33
500.00ANIMAL CONTROL OTHER CONTRACTUAL SERVICESOAK KNOLL ANIMAL HOSPITAL
500.00
Meeting of June 16, 2008 (Item No. 4f)
Subject: Vendor Claims Page 15
06/11/2008CITY OF ST LOUIS PARK 14:41:02R55CKSUM LOG23000VO
15Page -Council Check Summary
06/13/2008 -05/31/2008
Vendor AmountBusiness Unit Object
53.89ADMINISTRATION G & A OFFICE SUPPLIESOFFICE DEPOT
60.12HUMAN RESOURCES ORGANIZATIONAL DEVELOPMENT
14.93DESKTOP SUPPORT/SERVICES GENERAL SUPPLIES
9.09ASSESSING G & A OFFICE SUPPLIES
78.68FINANCE G & A OFFICE SUPPLIES
102.83POLICE G & A OFFICE SUPPLIES
79.10INSPECTIONS G & A GENERAL SUPPLIES
318.45ORGANIZED REC G & A OFFICE SUPPLIES
717.09
181.50INSPECTIONS G & A GENERAL PROFESSIONAL SERVICESOFFICE TEAM
181.50
79.66ROUTINE MAINTENANCE EQUIPMENT PARTSOLSEN CHAIN & CABLE CO INC
79.66
2,104.47PORTABLE TOILETS OTHER CONTRACTUAL SERVICESON SITE SANITATION
90.34WESTWOOD G & A OTHER CONTRACTUAL SERVICES
2,194.81
280.49AQUATIC PARK MAINTENANCE GENERAL SUPPLIESPANNING, CRAIG
280.49
91.00HUMAN RESOURCES RECRUITMENTPARK NICOLLET CLINIC
91.00
10.00NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICESPERKINS, KATHLEEN
10.00
7.09OPERATIONSGENERAL SUPPLIESPETTY CASH
30.00OPERATIONSOPERATIONAL SUPPLIES
16.00OPERATIONSTRAINING
2.01PUBLIC WORKS G & A OFFICE SUPPLIES
7.36PUBLIC WORKS G & A GENERAL SUPPLIES
27.34PUBLIC WORKS G & A MEETING EXPENSE
17.00TRAININGMEETING EXPENSE
12.74ENGINEERING G & A OFFICE SUPPLIES
7.36ENGINEERING G & A GENERAL SUPPLIES
62.50TRAININGMEETING EXPENSE
8.49KEEP AMERICAN BEAUTIFUL MEETING EXPENSE
197.89
Meeting of June 16, 2008 (Item No. 4f)
Subject: Vendor Claims Page 16
06/11/2008CITY OF ST LOUIS PARK 14:41:02R55CKSUM LOG23000VO
16Page -Council Check Summary
06/13/2008 -05/31/2008
Vendor AmountBusiness Unit Object
4,305.63ROUTINE MAINTENANCE OTHER CONTRACTUAL SERVICESPHILIP'S TREE CARE INC
5,449.15PARK GROUNDS MAINTENANCE OTHER CONTRACTUAL SERVICES
344.26WATER UTILITY G&A BUILDING MTCE SERVICE
10,099.04
85.89GENERAL REPAIR EQUIPMENT PARTSPIONEER RIM & WHEEL CO
85.89
105.00COMM DEV PLANNING G & A TRAININGPLANNERS PLUS
105.00
294.39GENERAL REPAIR TIRESPOMP'S TIRE SERVICE INC
286.33GENERAL REPAIR EQUIPMENT MTCE SERVICE
580.72
398.57PARK MAINTENANCE G & A TELEPHONEPOPP TELECOM
398.57
540.44FINANCE G & A PRINTING & PUBLISHINGPRINT SHOP
540.44
126.00ICE RESURFACER EQUIPMENT MTCE SERVICEPRINTERS SERVICE INC
126.00
70.00WATER UTILITY G&A OPERATIONAL SUPPLIESQA SPORTS
70.00SEWER UTILITY G&A OPERATIONAL SUPPLIES
140.00
775.00WATER UTILITY G&A OTHER IMPROVEMENT SERVICEQUALITY RESTORATION SERVICES I
775.00
645.01FACILITY OPERATIONS TELEPHONEQWEST
625.62COMMUNICATIONS/GV REIMBURSEABL TELEPHONE
22.36REC CENTER BUILDING TELEPHONE
1,292.99
1,326.60EMPLOYEE FLEX SPEND G&A TUITIONRAMRUP, RAY RAVINDRA
1,326.60
102.78WATER UTILITY G&A POSTAGERAPID GRAPHICS & MAILING
Meeting of June 16, 2008 (Item No. 4f)
Subject: Vendor Claims Page 17
06/11/2008CITY OF ST LOUIS PARK 14:41:02R55CKSUM LOG23000VO
17Page -Council Check Summary
06/13/2008 -05/31/2008
Vendor AmountBusiness Unit Object
102.77SEWER UTILITY G&A POSTAGE
102.77SOLID WASTE COLLECTIONS POSTAGE
102.77STORM WATER UTILITY G&A POSTAGE
411.09
173.16ROUTINE MAINTENANCE IMPROVEMENTS OTHER THAN BUILDIREED BUSINESS INFORMATION
435.24STREET CAPITAL PROJ G & A IMPROVEMENTS OTHER THAN BUILDI
346.32PAVEMENT MANAGEMENT G&A IMPROVEMENTS OTHER THAN BUILDI
486.72WATER CAPITAL PROJ G & A IMPROVEMENTS OTHER THAN BUILDI
1,441.44
28.77OPERATIONSOPERATIONAL SUPPLIESREFLECTO PRODUCTS CO
28.77
586.60ADULT FITNESS PROGRAMS OTHER CONTRACTUAL SERVICESRICHARDSON, TERESA
586.60
597.00PRINTING/REPRO SERVICES EQUIPMENT MTCE SERVICERICOH CORP
597.00
2,257.20WATER UTILITY G&A OTHER CONTRACTUAL SERVICESRMR SERVICES
2,257.20
79,740.81EQUIPMENT REPLACE G&A MACHINERY & AUTO EQUIPMENTRMS RENTALS
79,740.81
21.53WATER UTILITY G&A GENERAL CUSTOMERSROBERTSON, VIRGINIA
21.53
144.00YOUTH PROGRAMS PROGRAM REVENUEROG, MARGARET
144.00
10.76WATER UTILITY G&A GENERAL CUSTOMERSROTHSTEIN, MARV
10.76
277.07STORM WATER UTILITY G&A OTHER IMPROVEMENT SERVICESA-AG INC
277.07
28.58HUMAN RESOURCES CITESAM'S CLUB
251.52PAINTINGOTHER IMPROVEMENT SUPPLIES
86.18SPECIAL EVENTS GENERAL SUPPLIES
Meeting of June 16, 2008 (Item No. 4f)
Subject: Vendor Claims Page 18
06/11/2008CITY OF ST LOUIS PARK 14:41:02R55CKSUM LOG23000VO
18Page -Council Check Summary
06/13/2008 -05/31/2008
Vendor AmountBusiness Unit Object
127.60PARK MAINTENANCE G & A GENERAL SUPPLIES
493.88
188.97PREVENTATIVE MAINTENANCE EQUIPMENT PARTSSAVITT BROS INC
188.97
40.50INSPECTIONS G & A ELECTRICALSCHAEFER, KATE
40.50
24.98PARK BUILDING MAINTENANCE BLDG/STRUCTURE SUPPLIESSCHERER BROS. LUMBER CO.
89.85PARK EQUIPMENT MAINTENANCE OTHER IMPROVEMENT SUPPLIES
114.83
851.69EMPLOYEE FLEX SPEND G&A TUITIONSCHLEGEL, EVA
851.69
100.00SUPPORT SERVICES TRAININGSCOTT COUNTY TREASURER
100.00
5,040.84PE INVEST/REVIEW/PER IMPROVEMENTS OTHER THAN BUILDISEH
5,040.84
163.95VEHICLE MAINTENANCE G&A GENERAL SUPPLIESSEVEN CORNERS ACE HDWE
163.95
20.14NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICESSHARE, JOHN
20.14
266.80ADULT FITNESS PROGRAMS OTHER CONTRACTUAL SERVICESSHEEHAN, ALEEAH
266.80
641.66GENERAL BUILDING MAINTENANCE GENERAL SUPPLIESSIGN PRODUCERS
641.66
1,103.52CONCESSIONSCONCESSION SUPPLIESSIMON DELIVERS INC
1,103.52
1,000.00HOLIDAY PROGRAMS OTHER CONTRACTUAL SERVICESSMP PRODUCTIONS
1,000.00
429.70PARK BUILDING MAINTENANCE BLDG/STRUCTURE SUPPLIESSPS COMPANIES INC
Meeting of June 16, 2008 (Item No. 4f)
Subject: Vendor Claims Page 19
06/11/2008CITY OF ST LOUIS PARK 14:41:02R55CKSUM LOG23000VO
19Page -Council Check Summary
06/13/2008 -05/31/2008
Vendor AmountBusiness Unit Object
112.29WATER UTILITY G&A SMALL TOOLS
541.99
16,737.48STREET CAPITAL PROJ G & A PLANNINGSRF CONSULTING GROUP INC
27,418.94PE INVEST/REVIEW/PER IMPROVEMENTS OTHER THAN BUILDI
42,219.61PE DESIGN IMPROVEMENTS OTHER THAN BUILDI
209.73CE INSPECTION IMPROVEMENTS OTHER THAN BUILDI
60,365.65CE DESIGN IMPROVEMENTS OTHER THAN BUILDI
146,951.41
18,070.00EQUIPMENT REPLACE G&A MACHINERY & AUTO EQUIPMENTST JOSEPH'S EQUIPMENT INC
18,070.00
207.70ADMINISTRATION G & A MEETING EXPENSEST LOUIS PARK SCHOOLS
3,750.00HOUSING REHAB G & A OTHER CONTRACTUAL SERVICES
3,957.70
392.33PATCHING-PERMANENT OTHER IMPROVEMENT SUPPLIESST PAUL, CITY OF
392.33
540.58AQUATIC PARK G & A OPERATIONAL SUPPLIESSTITCHIN POST
540.58
37.32SEWER UTILITY G&A EQUIPMENT PARTSSTREICHER'S
734.84EQUIPMENT REPLACE G&A MACHINERY & AUTO EQUIPMENT
772.16
80.45GENERAL REPAIR EQUIPMENT PARTSSUBURBAN CHEVROLET
1,103.59GENERAL REPAIR EQUIPMENT MTCE SERVICE
1,184.04
103.50VOICE SYSTEM MTCE EQUIPMENT MTCE SERVICESUMMIT FINANCIAL RESOURCES LP
103.50
330.71ADMINISTRATION G & A LEGAL NOTICESSUN NEWSPAPERS
160.88ROUTINE MAINTENANCE OTHER CONTRACTUAL SERVICES
364.65WESTMORELAND HIA LEGAL NOTICES
139.43STREET CAPITAL PROJ G & A IMPROVEMENTS OTHER THAN BUILDI
144.79WATER CAPITAL PROJ G & A IMPROVEMENTS OTHER THAN BUILDI
1,140.46
Meeting of June 16, 2008 (Item No. 4f)
Subject: Vendor Claims Page 20
06/11/2008CITY OF ST LOUIS PARK 14:41:02R55CKSUM LOG23000VO
20Page -Council Check Summary
06/13/2008 -05/31/2008
Vendor AmountBusiness Unit Object
239.00SOLID WASTE G&A SUBSCRIPTIONS/MEMBERSHIPSSWANA
239.00
228.50IRRIGATION MAINTENANCE OTHER CONTRACTUAL SERVICESTALBERG LAWN & LANDSCAPE INC
818.99PARK GROUNDS MAINTENANCE OTHER CONTRACTUAL SERVICES
1,047.49
17.34POLICE G & A SUBSISTENCE SUPPLIESTARGET BANK
37.09POLICE G & A MEETING EXPENSE
50.58DARE PROGRAM OPERATIONAL SUPPLIES
105.01
97.00BUILDING MAINTENANCE BUILDING MTCE SERVICETERMINIX INT
97.00
10,400.00SAMPLINGOTHER CONTRACTUAL SERVICESTESTAMERICA LABORATORIES INC
10,400.00
366.00ADMINISTRATION G & A OTHER CONTRACTUAL SERVICESTIMESAVER OFF SITE SECRETARIAL
366.00
1,000.00PERFORMING ARTS OTHER CONTRACTUAL SERVICESTRAILER TRASH
1,000.00
1,093.73GENERAL REPAIR EQUIPMENT MTCE SERVICETRANSMISSION SHOP INC
1,093.73
6,580.00WATER UTILITY G&A BUILDING MTCE SERVICETREMCO WEATHERPROOFING TECH IN
6,580.00
202.65NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICESTRIANGLE NEIGHBORHOOD ASSN
325.00NEIGHBORHOOD ASSOCIATION GRANT PUBLIC LIABILITY INSURANCE
527.65
58.42-EQUIPMENT REPLACEMENT B/S DUE TO OTHER GOVTSTRUCK BODIES & EQUIPMENT INTL
957.21EQUIPMENT REPLACE G&A MACHINERY & AUTO EQUIPMENT
898.79
271.96GROUNDS MTCE LANDSCAPING MATERIALSTRUGREEN CHEMLAWN
271.96
Meeting of June 16, 2008 (Item No. 4f)
Subject: Vendor Claims Page 21
06/11/2008CITY OF ST LOUIS PARK 14:41:02R55CKSUM LOG23000VO
21Page -Council Check Summary
06/13/2008 -05/31/2008
Vendor AmountBusiness Unit Object
26.85-PARK AND RECREATION BALANCE SH DUE TO OTHER GOVTSTWIN CITY GARAGE DOOR CO
439.85PARK BUILDING MAINTENANCE BLDG/STRUCTURE SUPPLIES
413.00
8.47GENERAL REPAIR GENERAL SUPPLIESTWIN CITY SAW & SERVICE CO
8.47
285.75POLICE G & A REPAIRSUHL CO INC
285.75
2,140.65POLICE G & A OPERATIONAL SUPPLIESUNIFORMS UNLIMITED
167.82RESERVESOPERATIONAL SUPPLIES
2,308.47
244.50EMPLOYEE FLEXIBLE SPENDING B/S UNITED WAYUNITED WAY OF MINNEAPOLIS AREA
244.50
110.00POLICE G & A OTHER CONTRACTUAL SERVICESUNO DOS TRES COMMUNICATIONS
110.00
7.01VEHICLE MAINTENANCE G&A POSTAGEUPS STORE
7.01
18.90WATER UTILITY BUDGET TELEPHONEUSA MOBILITY WIRELESS INC
18.90
109.77OPERATIONSOPERATIONAL SUPPLIESVALLEY NATIONAL GASES WV LLC
7.60BUILDING MAINTENANCE GENERAL SUPPLIES
7.59VEHICLE MAINTENANCE G&A GENERAL SUPPLIES
7.60SEWER UTILITY G&A GENERAL SUPPLIES
132.56
886.77AQUATIC PARK MAINTENANCE BLDG/STRUCTURE SUPPLIESVALLEY VIEW ASSOC
886.77
3,808.89WATER UTILITY G&A OTHER IMPROVEMENT SERVICEVALLEY-RICH CO INC
934.00SEWER UTILITY G&A OTHER CONTRACTUAL SERVICES
4,742.89
73.73ENVIRONMENTAL G & A MILEAGE-PERSONAL CARVAUGHAN, JIM
73.73
Meeting of June 16, 2008 (Item No. 4f)
Subject: Vendor Claims Page 22
06/11/2008CITY OF ST LOUIS PARK 14:41:02R55CKSUM LOG23000VO
22Page -Council Check Summary
06/13/2008 -05/31/2008
Vendor AmountBusiness Unit Object
1,900.41DESKTOP SUPPORT/SERVICES DATACOMMUNICATIONSVERIZON WIRELESS
158.27COMMUNICATIONS/GV REIMBURSEABL TELEPHONE
2,058.68
384.00ADULT SOFTBALL OTHER CONTRACTUAL SERVICESVESTAL, MICHAEL
384.00
100.08WATER UTILITY G&A GENERAL CUSTOMERSWAGNER, JON
100.08
3,410.73CONCESSIONSCONCESSION SUPPLIESWATSON CO INC
3,410.73
42.48GENERAL REPAIR GENERAL SUPPLIESWAYTEK
42.48
2,248.22PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICESWEBBER RECREATIONAL DESIGN
2,248.22
111.83SPLASH PAD MAINT - Oak Hill Pk GENERAL SUPPLIESWELD-KRAFT
111.83
100.00ENGINEERING G & A PUBLIC WORKSWESTONKA SEWER & WATER INC
100.00
171.67VEHICLE MAINTENANCE G&A GENERAL SUPPLIESWESTSIDE EQUIPMENT
171.67
3,859.56TREE REPLACEMENT TREE REPLACEMENTWILSONS NURSERY INC
3,859.56
1,750.00ESCROWSPMC ESCROWWIPPLER, JOHN
1,750.00
555.00EMPLOYEE FLEXIBLE SPENDING B/S STATE WITHHOLDINGWISCONSIN DEPT OF REVENUE
555.00
363,812.40WOLFE LAKE OTHER CONTRACTUAL SERVICESWOLFE LAKE ASSOCIATION
363,812.40
9,329.73FACILITY OPERATIONS ELECTRIC SERVICEXCEL ENERGY
Meeting of June 16, 2008 (Item No. 4f)
Subject: Vendor Claims Page 23
06/11/2008CITY OF ST LOUIS PARK 14:41:02R55CKSUM LOG23000VO
23Page -Council Check Summary
06/13/2008 -05/31/2008
Vendor AmountBusiness Unit Object
151.79PARK BUILDING MAINTENANCE ELECTRIC SERVICE
11,908.69ENTERPRISE G & A ELECTRIC SERVICE
554.81WATER UTILITY G&A ELECTRIC SERVICE
12.22OPERATIONSELECTRIC SERVICE
89.35OPERATIONSELECTRIC SERVICE
367.50WIRELESS G & A OTHER CONTRACTUAL SERVICES
22,414.09
489.71PATCHING-PERMANENT SMALL TOOLSZACKS INC
489.71
56.76BUILDING MAINTENANCE GENERAL SUPPLIESZEE MEDICAL SERVICE
166.50AQUATIC PARK G & A GENERAL SUPPLIES
223.26
Report Totals 1,331,776.29
Meeting of June 16, 2008 (Item No. 4f)
Subject: Vendor Claims Page 24
MINUTES
FIRE CIVIL SERVICE COMMISSION
February 4, 2008 – 9:00 a.m.
FIRE CONFERENCE ROOM, 1ST FLOOR CITY HALL
1) The meeting was called to order at 9:01 a.m. by Commissioner Lee.
2) In attendance were Commissioners William MacMillan, David Lee, and Marjorie Douville.
Also present were Ali Fosse, Human Resources Coordinator/Staff Liaison; Luke Stemmer,
Fire Chief; Eric Bakken, Union President; Mark Nelson, Fire Captain; Shawn Glapa, Fire
Lieutenant; and Mark Windschitl, Cary Smith, and Mike Dobesh, Battalion Chiefs.
3) Commissioner MacMillan was named President of the Commission in accordance with
statute.
4) Commissioner Douville was appointed as Secretary of the Commission.
5) A motion was made by Commissioner Lee, seconded by Commissioner Douville to accept
the minutes from the April 26, 2007 meeting. Motion carried unanimously.
6) Chief Stemmer presented his Annual Report (attached) on activities in the Fire Department
for 2007. General discussion followed the Chief’s report.
7) Chief Stemmer requested an update to the Rules and Regulations of the Fire Civil Service
Commission. The title “Battalion Chief” was created several years ago and is appropriate
for someone on shift. Our positions are more administrative in nature and the title of
“Assistant Chief” is more appropriate and accepted as an industry title for the position. The
job description has not changed, other than the title. The Chief has recommended the
following changes to the Rules and Regulations of the Fire Civil Service Commission:
• First paragraph: Change date from May 6, 2004 to February 8, 2008.
• Rule One, Section 2: Change “Battalion Fire Chief” to “Assistant Fire Chief”
• Rule Seven: Change “Battalion Fire Chief” to “Assistant Fire Chief”
A motion was made by Commissioner Lee, seconded by Commissioner Douville to accept
the three changes to the Rules and Regulations of the Fire Civil Service Commission as
detailed above. Motion carried unanimously.
8) Chief Stemmer and Assistant Chief Dobesh presented the recommended recruitment
process for the position of Fire Lieutenant. There are currently no vacancies for this
position, but the most recent list will expire in May, 2008. The Chief would like to keep the
list current in case of a vacancy. The process is consistent with promotional processes that
have been done for Lieutenant and Captain in the past 2 years. A motion was made by
Meeting Date: June 16, 2008
Agenda Item No. 4g
2
Commissioner Lee, seconded by Commissioner Douville to approve the Lieutenant process
as presented. Motion carried unanimously.
9) In other business, Chief Stemmer indicated that Commissioners will be invited to
participate in the Lieutenant interview panel in the spring. There will also be a need for
another Commission meeting at the conclusion of the Lieutenant recruitment process to
accept the eligibility roster. Chief anticipates this meeting will occur in May or June, 2008.
President MacMillan indicated that a 9:00 am meeting time works for him on Mondays and
Fridays only, future meetings should be scheduled appropriately.
10) A motion was made by Commissioner Lee, seconded by Commissioner Douville to adjourn
the meeting. The Commission adjourned at 9:41 a.m.
Respectfully submitted,
Ali Fosse
City Staff Liaison to the Fire Civil Service Commission
Meeting of June 16, 2008 (Item No. 4g)
Subject: Fire Civil Service Commission Minutes February 4, 2008 Page 2
Fire Civil Service Commission Report
Luke Stemmer: Fire Chief
I. Introduction
• I would like to share with the Commission the following report of the Department’s activities
in FY 2007.
II. Fire Statistics 2007
2007 2006 2005
Structure Fires 61 83 48
Other Fires 71 58 60
Rescue/Emergency Medical 2959 3,032 2,741
False Alarms 314 322 312
Mutual Aid Given 62 61 54
Hazmat Responses 76 74 60
Other Hazardous Responses 111 80 118
All Other Responses 619 540 576
Total for all Fires 4,273 4,252 3,970
III. Major Fires in 2007
• House fire at 2721 Louisiana Ave on February 7, 2007 caused an estimated $150,000 in
structure damage and $100,000 in personal property damage. The resident left the property
for about 20 minutes and returned to find heavy smoke coming from the structure. Three
family pets were lost in to the fire, but no other injuries were reported. The home
sustained heavy smoke damage throughout and extensive fire damage on the first floor. The
fire started in the vicinity of the kitchen. An adjacent home had some minor damage to its
siding caused by the heat. We were assisted by the Edina and Hopkins Fire Departments.
• House fire and fatality at 4362 Mackey Ave. on February 21, 2007 caused an estimated
$6,000 in structure damage and $10,000 in personal property damage. The absence of a
working smoke detector is believed to have contributed to the death. The fire was
contained to an easy chair in the living room and resulted from the careless discarding of a
cigarette. The man died as a result of smoke inhalation.
• House/duplex fire and fatality at 6024 35th St W. on August 13, 2007 caused an estimated
$10,000 in structure damage and $5,000 in personal property damage. Firefighters arrived to
find the victim unconscious in the hallway of her home. The victim was removed from the
residence by firefighters, but they were unsuccessful in their attempts to resuscitate her.
Fire damage was contained to the victim’s unit, but the attached residence did sustain
smoke damage. A family pet was rescued. The fire was quickly brought under control and
may have started in the kitchen of the victim’s unit.
St. Louis Park Fire Department
February 4, 2008
Meeting of June 16, 2008 (Item No. 4g)
Subject: Fire Civil Service Commission Minutes February 4, 2008 Page 3
IV. Mutual Aid
• We are still doing automatic mutual aid and have added Plymouth to the list of four other
cities: Edina, Hopkins, Golden Valley and Minnetonka. We are continuing to talk to
Minneapolis.
V Staffing
• 2007 was a busy year with both a Captains and Firefighters list being made. In particular, the
Captain’s process, which had several complaints voiced against it following the previous
process, was well received by those that participated. This success can be attributed to the
Fire Civil Service Commission for their response to the plan that was proposed in 2006,
outlining professional development for Lieutenants and Captains.
• The Paid-On-Call had several people leave the organization. Our numbers are still good and
no recruitment is planned at this time, however, we are getting close to a critical point
where we may need to recruit for the Paid On Call positions. We are currently staffed at 21
Paid on Call and are budgeted for 25 positions. We are finding improved ways to hold
people accountable to their position.
VI. Fire Department Technology
• Preliminary installation of mobile computers has been completed. We continue to
experiment with new technology to improve the functionality of our mobile computers. An
example of that is the Mobile Inspections module for Firehouse, which takes all of our pre-
plan data and puts it at our company officer’s fingertips. We’ve made the improvement to
CAD monitor, which means all of our run times are generated from dispatch and dumped
into our fire reports, eliminating some data entry for the report writers. This is in the
testing phase now and should be live by end of February, 2008. We are looking at the Mobile
Command module for use in our Command Van.
VII. Fire Prevention Bureau
• When I started in St. Louis Park I asked myself how much could be happening in the way of
new construction in a City that was already developed. Last year the city did more than 120
million dollars in new construction. This has had a significant impact on our ability to keep
up with the required inspections. We are looking at ways to get more personnel involved.
VIII Strategic Planning
• We again met with the department this spring and have come up with some new initiatives
for the department in the coming year. We continue to work with the process, especially in
the area of accountability.
Meeting of June 16, 2008 (Item No. 4g)
Subject: Fire Civil Service Commission Minutes February 4, 2008 Page 4
IX Programs
• The File of Life program was kicked off at the Fire Open House and was financed through a
donation from Golden Living Center. This program was established to help Police and First
Responders to provide service when a person may not be able to communicate effectively
due to a medical reason or personal injury. The kit includes a magnetized refrigerator
folder and an information card to indicate health problems, medications, allergies,
emergency contacts, etc. The kit costs $2.00 per household. To date, 223 households have
purchased a File of Life kit and $446.00 in revenue has been generated. The revenue
generated is reinvested into the program to keep it mostly self sufficient. We will continue
to market this program through the city website, Park Perspectives, neighborhood groups
and various other groups and organizations, fire events and apartment/condo communities.
• Our Child Car Seat Safety Program continues to be in great demand by both residents and
non-residents. We currently provide two car seat installation sessions each month and the
schedule fills up at least six weeks in advance. We have several career firefighters that are
certified installers who come in on their off-duty days to conduct the sessions. As this
program has been so successful, we are looking to expand the number of certified installers
in order to provide additional sessions. The State of Minnesota certification time
requirements have hindered this process, along with a lack of trainers within the State.
There were 106 car seat safety inspections conducted in 2007, which generated $2,275.00 in
revenue.
X Fire Equipment
• In 2007 we received a Fire Act Grant for $37,000 which we used to upgrade our existing
turnout gear to meet new national standards. Included in this was funding that allowed us
to also change our rubber boots over to leather boots, which are not as bulky as the rubber
boots we were using.
XI Stations
• The Council had staff look at a number of different variables and bring the information back
to them. Areas that were looked at were response times, call volume and type, available
land, future development areas, potential redevelopment areas and financing options.
Council reviewed this information and concluded that the best option for fire stations was
not a single station but a two station format with the stations located in close proximity to
their existing locations. Staff has been reviewing potential sites around the stations as well
as exploring options of rebuilding both stations in their current locations.
• In addition staff is working with a developer to incorporate a fire station design into their
development plan. This plan would include a land swap with the new station located mostly
in its existing site.
Meeting of June 16, 2008 (Item No. 4g)
Subject: Fire Civil Service Commission Minutes February 4, 2008 Page 5
Meeting Date: June 16, 2008
Agenda Item #: 4h
OFFICIAL MINUTES
PLANNING COMMISSION
ST. LOUIS PARK, MINNESOTA
MAY 7, 2008--6:00 p.m.
COUNCIL CHAMBERS
MEMBERS PRESENT: Lynne Carper, Claudia Johnston-Madison, Dennis Morris, Richard
Person, Carl Robertson, Larry Shapiro
MEMBERS ABSENT: Robert Kramer and Michael Silver
STAFF PRESENT: Adam Fulton, Meg McMonigal, Gary Morrison, Nancy Sells
1. Call to Order – Roll Call
2. Minutes: April 16, 2008
Commissioner Morris made a motion to approve the April 16, 2008 minutes.
Commissioner Johnston-Madison seconded the motion, and the motion passed on a vote of
4-0-1 (Carper abstained).
Commissioner Person arrived at 6:05 p.m.
3. Hearings
A. Conditional Use Permit and Variance for drive-through pharmacy
Location: 7200 Cedar Lake Road
Applicant: Net Lease Development, LLC
Case. No.: 08-11-CUP and 08-12-VAR
Adam Fulton, Planner, presented the staff report.
Commissioner Person said that in an earlier presentation on the Walgreen’s proposal there
was discussion about the fire station. He asked for an update on plans for a new fire station.
Mr. Fulton replied that at an earlier meeting there was a discussion regarding the potential
with Walgreens of routing emergency vehicle access onto the west side of the site. It was
studied and determined that it was not the preferred alternative for the Fire Station.
Commissioner Morris asked about naming the storage room as a mezzanine storage room.
Meeting of June 16, 2008 (Item No. 4h) Page 2
Subject: Planning Commission Minutes May 7, 2008
Mr. Fulton noted the general building height was 27 feet overall and toward the north side
of the site the building is 38 feet. There will be a partial second story that would serve as a
mezzanine for storage. Mr. Fulton explained that loading would take place on the first story
and employees would move goods to the second story for storage from the inside.
Commissioner Carper asked if the adjacent residential property was an apartment building.
Mr. Fulton replied that he thought it was an apartment building.
Commissioner Carper asked the location of the nearest pharmacy.
Mr. Fulton responded staff doesn’t look at that from a procedural standpoint. This is a
permitted use that could come in for a building permit were it not for the requested drive-
through. He said he believed at the southeast corner of the intersection there was a Snyder
drug store.
Chair Robertson asked if building officials had looked at the plans.
Mr. Fulton replied they were provided with copies of the site plan and did not return any
comments.
Commissioner Robertson indicated mezzanine had a strict definition in the building code
and it was questionable if the proposal’s use of mezzanine met that definition.
John Kohler, architect for Net Lease Development, was available for questions.
Chair Robertson opened the public hearing.
John Anderson, 2246 Quebec, expressed concerns about the 24-hour nature of the facility,
after hours foot and auto traffic, and the number of chain stores coming into the City which
alter the character of neighborhoods. The neighborhood association had comments he would
e-mail to commissioners. Chair Robertson suggested the comments be sent to the City
Council.
Chair Robertson closed the public hearing as no one else was present wishing to speak.
Commissioner Morris asked if the entire facility was 24 hours or only the drive-through.
Mr. Fulton replied staff did not address that issue with the applicant. They would be
allowed to operate 24 hours unless the CUP dictates otherwise. The Police Department
indicated there are other 24 hour facilities in the City and they didn’t raise concerns about
that.
Meeting of June 16, 2008 (Item No. 4h) Page 3
Subject: Planning Commission Minutes May 7, 2008
Meg McMonigal, Planning and Zoning Supervisor, added that the hours of operation could
be limited in the conditions of approval for the conditional use permit.
Commissioner Morris asked if there is too much traffic in the future, could the hours be
regulated through a different mechanism, such as amending the conditional use permit?
Ms. McMonigal replied the conditional use permit was the mechanism. It was harder to go
back and change it later.
Commissioner Morris asked who determined hours of operation if it was not in the
conditional use permit.
Mr. Fulton replied that would be left to the applicant, unless there was a business license that
would apply that would be used to restrict the hours of operation at a later date.
Chair Robertson asked the applicant if there were proposed hours of operation.
Allison Kern, Net Lease Development, responded at this time they were seeking approval of
24-hour operation, which was allowed in the C-2. From a business operation standpoint, it
was uncertain at this point what the hours would be. It would be decided by Walgreens
based on community demand. They would request flexibility for that in the future.
Commissioner Morris asked if staff had discussed the hours of operation and the impact to
the community.
Mr. Fulton replied it had been discussed with the Police Department. The Police
Department did not raise any concerns. Because it is a pharmacy drive-through, it was not
seen as a drive-through with high traffic.
Chair Robertson asked if that issue had been discussed at the neighborhood meeting.
Ms. McMonigal responded the meeting was an open house format and hours of operation
did not come up much.
Commissioner Johnston-Madison asked if there was data on trip generation for a 24-hour
pharmacy. She said she wouldn’t want to put restrictions on this at this meeting, but felt
that information should be available for Council.
Mr. Fulton replied staff looked at trip generation for the use and in comparison to the
current use, they would generally expect the gas station to generate 1,800 trips a day. As a
Walgreens with the adjacent retail, it would generate about 1,000 trips a day, which was a
substantial reduction. Staff didn’t specifically look at the drive–through, but could get
further information.
Meeting of June 16, 2008 (Item No. 4h) Page 4
Subject: Planning Commission Minutes May 7, 2008
Chair Robertson said he had no problem with the conditional use permit, but was troubled
by the variance. There was no hardship and the building could be sited differently. He
suggested there be two motions for this item. The variance request was for convenience and
he didn’t think it was justified and was not for the highest and best use. He went on to say
once the Fire Station leaves this site, the entire site would be more easily developed. He was
not comfortable handing out variances just because the applicant wanted it. He said he
didn’t think it met the legal requirement of a hardship.
Commissioner Morris asked if the existing use had a variance for the car wash.
Mr. Fulton responded he didn’t recall whether it did. The existing site does have a
conditional use permit. The requirements for a car wash are fairly stringent, so he imagined
it probably did have a variance.
Commissioner Morris stated Chair Robertson’s case was compelling. There was no hardship
once the existing buildings are demolished. The shape of the land was not a hardship. He
supported having two motions.
Ms. McMonigal stated that the siting of the building was difficult circulation-wise and staff
looked at many alternatives. There are five access points to the site and staff looked at
reducing it to three and moving them further away from the corner for safety reasons. Staff
tried to put full access as far west on the property as they could for circulation through the
site. That was the only place to go in and out of the site and fully go around the building
without having a lot of traffic conflicts.
Mr. Kohler noted they looked at a number of other locations for the drive-through and the
concern was if they had stacking, it would be stacked toward the entrance. Part of the reason
for locating the drive-through on the east side was for traffic safety. They looked at many
alternatives to keep the drive-through over the 100 feet so they wouldn’t need the variance.
Commissioner Morris noted the third variance point and he didn’t think having a drive-
through was a substantial property right. The site could be developed without a drive-
through. He didn’t think the necessary points for a variance had been met with this site
merely for the accommodation for a drive-through. He added that the Planning
Commission hadn’t been shown any other configurations.
Ms. Kern proposed the applicant could request that the variance vote be continued to give
them the opportunity for further discussion and to outline what they saw as hardships for the
site and the configuration with access points and easement restrictions.
Chair Robertson stated the Planning Commission was a recommending body and if they
voted against the variance, that was not binding and City Council has the right to look at
that. He didn’t want to slow the process. The Commission could decide to table it or move
it forward to City Council.
Meeting of June 16, 2008 (Item No. 4h) Page 5
Subject: Planning Commission Minutes May 7, 2008
Commissioner Carper asked staff to clarify the term accommodation. He asked if the land
holder has the right to maintain the existing five entrances. Is that an accommodation they
were making to the City to close those entrances so now they need this particular
accommodation?
Mr. Fulton explained the existing site has five access points with two right-in/ right-out only,
with three full access points. Because of the traffic conditions at Cedar Lake Road and
Louisiana, it was not possible to redevelop this site and retain all of those access points. It
was important to the City and was a requirement of the City Engineer to extend the medians
to eliminate the full access points and make them right-in/right-out only. That had changed
on the site and was taken into consideration by the project developers.
Commissioner Johnston-Madison said she was very confident and comfortable that staff and
the developer had done their due diligence to determine the siting. They had done their
work and she thought the Planning Commission should move forward with both
applications. She suggested the applicant bring some of the alternate plans when they go
before Council.
Commissioner Morris made a motion to separate the motions for conditional use permit and
variance approval.
Commissioner Robertson seconded the motion, and the motion passed on a vote of 5-1
(Johnston-Madison opposed).
Commissioner Morris made a motion to recommend approval of the Conditional Use
Permit, subject to conditions recommended by staff.
Commissioner Johnston-Madison seconded the motion, and the motion passed on a vote of
6-0.
Commissioner Morris made a motion to recommend denial of the variance as hardship
could not be demonstrated.
Commissioner Person seconded the motion, and the motion failed on a vote of 3-3 (Carper,
Johnston-Madison and Shapiro opposed).
B. Westling Estates (formerly Isabelle Estates) – Final Plat and Variances to preserve
existing buildings
Location: 8550 Minnetonka Boulevard
Applicant: Golden Valley Land Co. - Peter Knaeble, President
Case No.: 07-56-S and 08-15-VAR
Meeting of June 16, 2008 (Item No. 4h) Page 6
Subject: Planning Commission Minutes May 7, 2008
Gary Morrison, Assistant Zoning Administrator, presented the staff report. He noted the
changes from the approved preliminary plat were made in order to save the three existing
structures. He noted a letter from the Historical Society dated May 5, 2008, in support of
saving the existing structures.
Commissioner Carper asked what is meant by the structure being removed? Would part of
the foundation remain, but the structure rebuilt? Is there a certain percentage?
Mr. Morrison responded it depended on wording of the variance. The barn is historically
significant and they would want the structure to stay in its entirety. The expectation is that
the historical significance of the structures would be retained.
Peter Knaeble, applicant, stated it was their assumption if the buildings were removed there
would be no need for the variances. One of the reasons they changed the name of the plat
was to keep the family name on the property (from Isabelle Estates to Westling Estates). He
said they indicated early on they were looking at options for the house. He was now
confident the home would be saved. There was a lot of interest in that from the
neighborhood, City Council and Historical Society. He said he was committed to saving the
house and restoring it. It would meet code requirements required by the Inspections Dept.
He hoped to make it a move-up home.
Chair Robertson opened the public hearing.
Cindy Soltow, 2930 Aquila, stated she would be sad to see the house and barn removed. She
said she was concerned about what was happening with the lots. From an earlier meeting,
she understood the Planning Commission didn’t like four lots in a row that would put a
house so close to her property. Even with a ten-foot easement, it seemed close. She thought
only three lots were approved and now four were proposed. She wondered what happened
to the plan with the cul-de-sac. The garage forward house plan was also still in existence.
Ms. McMonigal replied because the existing home is on the property line, there was an extra
easement of ten feet put on the plat. Staff didn’t know why there was not a setback on the
home at 2930 Aquila and they were unsure how that home was allowed to be built so close
to the property line. To accommodate it, instead of a five-foot easement, there was ten feet
and that would be a no build area. Four lots were approved by the City Council. Specific
building plans were not proposed. The boxes on the plat show only where a home could
possibly go.
Ms. Soltow stated when the builders showed her the plan, the only way to put the type of
housing they were proposing would be to have the garage forward because the lots are so
narrow. She thought the Commission said at earlier meeting that garage forward was
unacceptable. She said to have four houses so close together was unacceptable in that
neighborhood and would change the character of the neighborhood.
Meeting of June 16, 2008 (Item No. 4h) Page 7
Subject: Planning Commission Minutes May 7, 2008
Chair Robertson stated preserving the existing properties takes a cul-de-sac off the table and
the Commission couldn’t force that. The City Council voted to move forward. He said he
agreed with Ms. Soltow, but he was just one vote.
Ms. Soltow had questions about variances and setbacks.
Commissioner Robertson and Morris described setbacks in the R-1 and R-2 residential
zoning districts.
Ms. Soltow asked if she would have to eliminate her porch.
Mr. Morrison replied no, the porch was there and built. He explained they tried to reach a
compromise between the concerns Ms. Soltow raised and the applicant. Staff recommended
a ten-foot easement, which was approved by Council. This is an unusual circumstance. In
trying to strike a balance, they could ask for a larger setback, but that affected the style of
house that could be built on the neighboring property.
As no one else was present who wished to speak, Chair Robertson closed the public hearing.
Commissioner Carper commented that the community had worked together to reach a
means to save historical structures that had value in the community. The applicant did what
they could to accommodate this and the adjacent property. He said he liked what had been
accomplished.
Chair Robertson thought the west lot was narrow and they would be disappointed.
Commissioner Johnston-Madison made a motion to recommend approval of the final plat
with variances, subject to conditions recommended by staff.
Commissioner Carper seconded the motion, and the motion passed on a vote of 5-1
(Robertson opposed).
4. Other Business - None
5. Communications - None
6. Adjournment
The meeting was adjourned 7:05 p.m.
Respectfully submitted,
Amy Stegora-Peterson
Recording Secretary
Meeting Date: June 16, 2008
Agenda Item #: 4i
OFFICIAL MINUTES
PLANNING COMMISSION
ST. LOUIS PARK, MINNESOTA
May 21, 2008--6:00 p.m.
COUNCIL CHAMBERS
MEMBERS PRESENT: Lynne Carper, Claudia Johnston-Madison, Robert Kramer, Dennis
Morris, Richard Person, Carl Robertson, Larry Shapiro
MEMBERS ABSENT: Michael Silver
STAFF PRESENT: Meg McMonigal, Gary Morrison, Nancy Sells
1. Call to Order – Roll Call
2. Minutes: None
3. Hearings
A. Amendments to the Zoning Ordinance
Applicant: City of St. Louis Park
Case No: 08-08-ZA
Gary Morrison, Assistant Zoning Administrator, presented the staff report, discussing the
proposed changes related to temporary structures, schools and religious institutions in
residential zoning districts, sensitive uses and dynamic signs.
Commissioner Morris asked if temporary structures included construction and sales trailers.
Mr. Morrison replied those would be handled separately. There is a separate category for
temporary construction structures and they are allowed as long as there is an open building
permit. The same is true for sales trailers.
Commissioner Carper stated when looking at payday loan and currency exchange it has to be
350 feet from educational or religious uses. Does that mean once one has been established,
it serves as a barrier to locating something within 350 feet of that use?
Mr. Morrison responded that was an excellent point and it seemed to be written that way.
When the liquor ordinance was reviewed, there was a similar setback required and language
was put in that allowed the residential, religious or educational use to go in without making
the liquor use non-conforming. Staff would look into that language further.
Meeting of June 16, 2008 (Item No. 4i) Page 2
Subject: Planning Commission Minutes May 21, 2008
Commissioner Johnston-Madison asked about educational and religious institutions. She
asked if notification to property owners within 350 feet of the parcel would be added to the
amendment.
Mr. Morrison replied yes.
Meg McMonigal, Planning and Zoning Supervisor, said schools and religious institutions are
currently permitted without a public hearing or any notification. A CUP, in all cases,
requires notification to property owners within 350 feet, which is a state law. The City
Attorney advised to go with state law requirements, not a larger notification.
Mr. Morrison stated a block of 50-foot wide lots would be seven houses. Neighborhood
leaders are also notified.
Commissioner Johnston-Madison thought seven houses didn’t seem like much. She asked if
staff considered rounding up the setbacks for school and religious uses.
Mr. Morrison said the problem with rounding it up was that the churches had been
operating under the 30-foot setback. After doing a visual survey of the churches, staff found
that most are around 30 feet from property lines. Moving them to 50 feet would make those
structures non-conforming.
Commissioner Johnston-Madison asked if that would be an issue with a church expansion.
Mr. Morrison replied they could continue to operate, and they could replace the structure if
something happened, they just couldn’t add on without a variance.
Commissioner Johnston-Madison asked if a religious school fell under the school portion.
She asked if it is covered under the 30 or 50-foot setback?
Mr. Morrison replied educational covers both private and public.
Commissioner Johnston-Madison asked about the dynamic display signs. She gave the
example of signs on Highway 100 and at the Citizens Bank building.
Mr. Morrison indicated the sign on Highway 100 was not legal currently. Scrolling and
flashing is not allowed under the code as it stands. Animation could be allowed.
Commissioner Johnston-Madison felt signage with scrolling words was disturbing while
driving.
Ms. McMonigal stated this amendment would affect that signage. Staff has identified
fourteen signs in the city that would be affected and they would have to come into
compliance with this ordinance.
Meeting of June 16, 2008 (Item No. 4i) Page 3
Subject: Planning Commission Minutes May 21, 2008
Commissioner Johnston-Madison asked about temporary structures and if that covered sales
tents.
Mr. Morrison replied all temporary structures would be limited to 14 days.
Commissioner Johnston-Madison asked how POD storage would be classified on
commercial or residential properties.
Mr. Morrison responded it would apply to commercial properties and the City does enforce
it. They are limited to 14 days unless there is construction going on, in which case it went
for the duration of the permit. It is handled in a similar manner for residential uses.
Commissioner Kramer asked why payday loans and currency changes, gun shops, etc. are
1,000 feet away from similar uses, but only 350 feet from residential.
Mr. Morrison stated that the setback for similar uses is 1,000 feet to space them out and
avoid an accumulation of those uses within a block. It limits them to larger commercial
areas.
Chair Robertson asked for clarification about temporary structures and tents for fourteen
days. He asked if there is a limit between take down and re-erection of the same tent?
Mr. Morrison replied the maximum is fourteen days per calendar year anywhere on the
property.
Commissioner Robertson asked if there was an exemption for religious institutions and
flashing signs.
Mr. Morrison stated that got into the area of free speech where content isn’t regulated. The
sign is regulated. Religious institutions need to comply with the same rules.
Commissioner Carper asked about neon signs.
Mr. Morrison replied those would also be covered under this amendment.
Commissioner Carper asked if there were any signs like that in the City?
Ms. McMonigal replied they didn’t have any. It might be different if it is a window sign,
which are regulated differently. Usually that is where neon signs are.
Commissioner Johnston-Madison asked if there are any payday loan agencies that are not in
compliance with the 350 setback from residential.
Meeting of June 16, 2008 (Item No. 4i) Page 4
Subject: Planning Commission Minutes May 21, 2008
Mr. Morrison replied yes, there were.
Commissioner Kramer asked about flashing signage.
Mr. Morrison responded the City regulates outside signage, not interior signage. There had
been discussion about limiting the amount of signage visible through a window.
Commissioner Johnston-Madison asked how this would be enforced.
Mr. Morrison indicated it was enforced first by contacting owners and getting them into
compliance. If they refuse, it is followed by a citation(s) and then a formal complaint would
be filed.
Ms. McMonigal added the City does have a formal written process. Staff tries to get
compliance and does have a high percentage of compliance. Compliance is quite high in
most cities. Owners are given several chances through the written process. When a
complaint is turned over to the City Attorney, it will then go to court.
Chair Robertson asked if gun stores include places like Cabella's, Walmart or Dick’s?
Ms. McMonigal replied those stores would need a conditional use permit as would a separate
gun shop.
Chair Robertson stated that St. Louis Park has one stand-alone gun shop. He said the
proposed amendment requiring visibility into the store could be problematic. The present
store had troubles with attempted break-ins. He said he had an issue with an ordinance that
would make gun shops vulnerable.
Ms. McMonigal stated staff would discuss this with Police staff. She explained the idea is
not that having guns visible would deter break-ins. Guns would have to be removed from
display when the store is closed and there is visibility into the store.
Chair Robertson believed it was problematic to have windows in front. He asked about the
existing regulations for gun stores and asked what was changing.
Mr. Morrison replied there were no additional regulations other than it was treated as retail.
Commissioner Kramer asked about the language for business and trade schools, commenting
that the the word “specialized degree” was part of it. He said a lot of college degrees are not
very specialized.
Ms. McMonigal stated that the definition was meant to cover a legitimate college with a
degree program.
Meeting of June 16, 2008 (Item No. 4i) Page 5
Subject: Planning Commission Minutes May 21, 2008
Commissioner Kramer wanted to make sure the word specialization was not misconstrued.
Ms. McMonigal stated that possibly that word was not appropriate.
Commissioner Kramer stated if the ordinance is changed, there will be signs that are non-
compliant. He asked what would happen to those signs.
Mr. Morrison said those signs cannot be grandfathered in. Only those that are legally using
the signs under today’s code would need to come into compliance. There are some scrolling
signs which are not allowed under the existing code.
Commissioner Kramer knew of a few signs along Minnetonka Blvd. that flashed messages
and he asked if those were legal.
Mr. Morrison replied those were legal today. They would need to come into compliance
with the 20-minute interval, dimming, etc.
Chair Robertson opened the public hearing.
Lois Zander, 3109 Zarthan Av., disagreed with religious and educational facilities being
treated the same. Schools operate five days a week, have longer days and are 3-stories high
with glass windows all over. A church is generally open for one day or has limited activities,
has shorter days, are generally one-story and have stained glass windows. She felt 50 feet was
a better setback for an educational facility and would not like to see it changed to 30 feet.
She asked for clarification about the existing setback for playgrounds.
Mr. Morrison replied that setback is 25 feet.
Ms. Zander thought if an educational facility wanted to build closer than 50 feet, they could
get a conditional use permit.
Mr. Morrison noted they could get a variance.
Ms. Zander asked about the process if someone had concerns about the staff
recommendation.
Chair Robertson explained that comments go into the record and are reviewed next by City
Council.
Julie Jergens, 3230 Yosemite Av., asked the rationale for changing the setback for
educational uses. It was likely that Holy Family School in her neighborhood would be
doing this. Thirty feet is much closer.
Mr. Morrison responded a lot of thought went into this and staff looked at the uses and
thought them to be similar. Religious uses are often used seven days a week. Staff looked at
Meeting of June 16, 2008 (Item No. 4i) Page 6
Subject: Planning Commission Minutes May 21, 2008
the size of the parcels and the structures and parking and what is demanded of those parcels
and tried to come up with a way to help them be more efficient and also be beneficial to the
neighborhood. A 50-foot setback for the building means there is enough room for them to
put another use there such as parking or a play area. Looking at the concerns of the
neighborhood, they felt the building wall would be a quieter neighbor closer to the property
line as opposed to a parking lot or play area.
Ms. Jergens asked if a school building expands or builds new construction, what would
happen to the parking? She asked if it be in the interior.
Mr. Morrison responded the proposed amendment helps the property owner come up with
an arrangement that works for them and use the land more efficiently, while presenting a
quieter face toward the neighborhood.
Ms. Jergens asked if they could put parking between the building wall and the street.
Mr. Morrison replied they could, but they were limited in size by the parcel. If they are
required to have a 50-foot setback, that was a large piece of land and they will try to find
another use to go there and move things around. They may end up with parking or a play
area there. Staff wanted to help keep the options open and put the quieter face, the building
wall, toward the residents and keep the parking toward the street side.
Ms. Jergens noted she agreed with Ms. Zander and asked staff to consider this carefully.
As no one else was present, Chair Robertson closed the public hearing.
Ms. McMonigal stated an option they hadn’t talked about was leaving the 50-foot setback
for schools and 30-foot setback for churches as they were, but still put them under the
conditional use permit. Typically for efficient parking you need one drive aisle and two rows
and that takes 50-60 feet. There would be less parking adjacent to residential if it were
changed to 30 feet. Every site and site plan are different. The main thing staff was trying to
do was make these a conditional use so there was more public process and notification and a
chance for Planning Commission and City Council to look at the site plan and review it. An
applicant could apply for a variance if there is a site plan that would work better for the
neighborhood.
Commissioner Johnston-Madison thanked staff for an excellent job and said she liked the
idea Ms. McMonigal just proposed. She would like to see the setbacks remain the same in
that area.
Commissioner Person made a motion to recommend approval of the proposed zoning
ordinance amendments, with the 50-foot setback and other clarifications.
Meeting of June 16, 2008 (Item No. 4i) Page 7
Subject: Planning Commission Minutes May 21, 2008
Chair Robertson stated he was still uncomfortable with the gun shop portion of the
amendment. He didn’t like the safety issues with windows and those conditions and
disagreed with the thinking about the type of use. He was uncomfortable separating one
business type out and putting it with the loans and check cashing uses. He didn’t see it as
part of that. He agreed with everything else.
Commissioner Morris asked if the Chair would be more comfortable continuing the zoning
amendment text change for just the currency exchange, payday loan businesses and gun
shops and move forward on the other suggested amendments.
Chair Robertson replied he would be more comfortable with that.
Commissioner Morris felt the Commission could move forward with the comments from
Commissioners Johnston-Madison and Person and support sending the religious and
educational issue forward with a recommendation to delete the 30-foot setback.
Chair Robertson stated he would be comfortable leaving the payday business portion in the
motion and taking the gun shop portion out.
Ms. McMonigal noted the other uses that require a conditional use permit in the C-2 district
are: motor fuel station, restaurants with intoxicating liquor license, heliport, offices with a
certain intensity, places of assembly and drive-through’s. The proposal was to add these
three items to that list. She asked if the Commission was proposing to send the amendment
forward and recommend denial of the gun shop being a conditional use permit?
Chair Robertson replied yes, or to look at it a little further.
Commissioner Morris suggested that as the motion hadn’t been seconded, it should be
restated.
Commissioner Morris restated the motion to recommend approval of the proposed zoning
amendments with the exception that the education and religious institutions setback be
withdrawn and that the gun shop conditional use permit language be held over to another
meeting for discussion.
Commissioner Person agreed to the restated motion.
Commissioner Johnston-Madison seconded the motion, and the motion passed on a vote of
7-0.
4. Other Business - None
5. Communications - None
Meeting of June 16, 2008 (Item No. 4i) Page 8
Subject: Planning Commission Minutes May 21, 2008
6. Adjournment
The meeting was adjourned 6:50 p.m.
Respectfully submitted,
Amy Stegora-Peterson
Recording Secretary
Meeting Date: June 16, 2008
Agenda Item #: 5a
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other: Boards and Commissions
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Reappointment of Citizen Representatives to Boards and Commissions.
RECOMMENDED ACTION:
Motion to reappoint Commissioners as city representatives
POLICY CONSIDERATION:
Does the Council wish to reappoint the commissioners listed below to serve another term to their
respective commissions with the terms listed?
Name Commission Term
Expiration
Joe Tatalovich Community Education Advisory Commission 06/30/2011
Shirley Zimmerman Community Education Advisory Commission 06/30/2011
Renee Fitzgerald Housing Authority 06/30/2013
BACKGROUND:
The terms of the commissioners listed above will expire on June 30, 2008. Staff liaisons have been
consulted and these Commissioners have indicated that they wish to be reappointed to a new term.
Terms are for three years for the Community Education Advisory Commission and five years for the
Housing Authority.
FINANCIAL OR BUDGET CONSIDERATION:
Not applicable.
VISION CONSIDERATION:
None.
Prepared by: Lisa Songle, Office Assistant
Reviewed by: Nancy Stroth, City Clerk
Approved by: Nancy Gohman, Deputy City Manager/HR Director
Meeting Date: June 16, 2008
Agenda Item #: 8a
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Creation of Westmoreland Hills Owners’ Association Housing Improvement Area (HIA).
RECOMMENDED ACTION:
Staff recommends that the following three actions be taken for the implementation of the housing
improvement area project:
1. Motion to adopt second reading of an ordinance to establish the Westmoreland Hills Owners’
Association Housing Improvement Area, approve summary, and authorize publication.
2. Motion to approve resolution to impose fees.
3. Motion to authorize execution of Contract for Private Development and any other related
documents, by the Mayor and City Manager, between the City and Westmoreland Hills
Owners’ Association
POLICY CONSIDERATION:
Does the City Council wish to take the necessary steps to allow for the creation and implementation
of the Westmoreland Hills HIA?
State Statute authorizes cities to establish HIA’s as a finance tool for private housing improvements.
An HIA is a defined area within a city where housing improvements are made and the cost of the
improvements are paid in whole or in part from fees imposed on the properties within the area. The
Council adopted the HIA policy in 2001, as a tool to finance the preservation and improvement of
existing housing. The Westmoreland Hills Owners’ HIA meets the intention of city policy. Since
2001 the City has participated in the creation of three HIA’s – Cedar Trails Condominium
Association in 2002, Wolfe Lake Condominiums in 2006 and Sungate One in 2007.
BACKGROUND:
On June 2, 2008 the City Council held a public hearing to establish the Westmoreland Hills
Owners’ Association as a Housing Improvement Area (HIA). The association petitioned the City to
establish the area for the purpose of financing needed common area improvements. The Council
approved the first reading of an ordinance to establish Westmoreland Hills Owners HIA by a
5-0 -1 vote and scheduled the second reading for June 16, 2008. The attached staff report for the
June 2, 2008 public hearing provides detailed background information.
Meeting of June 16, 2008 (Item No. 8a) Page 2
Subject: 2nd Reading Westmoreland Hills Owners Association HIA
The City Council hearing was attended by approximately six Westmoreland Hills Owners’
Association owners. The Association president spoke in support of creation of the HIA and no one
spoke in opposition of the HIA. The loan amount would be $1,026,125 with a 15 year term at
5.85% interest rate. The interest rate for a non-bond HIA and other special assessments is one
interest rate point above the 20-year Treasury rate.
Fees would be payable with real estate taxes over a 15 year period beginning in 2009, or owners may
opt to prepay the imposed fee by November 19, 2008.
Required Implementation Actions:
1. Ordinance Establishing the Westmoreland Hills Owners’ Association Housing
Improvement Area
The ordinance establishes a housing improvement area within which housing improvements are
made or constructed and the costs of the improvements are paid in whole or in part from fees
imposed within the area. The ordinance documents the process and provides the finance tool
for common area improvements. Significant issues addressed in the ordinance are:
• The City’s goal to maintain and preserve City’s housing stock and stabilize neighborhoods.
• A majority of owners filed a petition requesting a public hearing regarding establishment of
the HIA.
• The association has documented that without establishment of the HIA, the common area
improvements could not be made.
• A public hearing was conducted on June 2, 2008.
The City is required to publish a summary of the ordinance (attached) and mail the ordinance
summary to owners of all units within five days of adoption of the ordinance.
2. Resolution to Impose Fees
This document ensures that the City meets statutory requirements of imposing fees to unit
owners for repayment of the association loan. The key issues are:
• Fees will be imposed based on ownership percentage of units and will be payable beginning
in 2009. Unit owners have been notified of their individual liability.
• Fees will be payable with real estate tax payments.
• The process for prepayment of fees by owners is described.
• A written objection process allows individual owners to file an objection of inclusion in the
area and subjection of fees.
• A veto period follows the adoption of the ordinance, where 35% of the owners, or 35% of
tax capacity, may file written objections. When this occurs the statute requires that the HIA
not be put in place.
Meeting of June 16, 2008 (Item No. 8a) Page 3
Subject: 2nd Reading Westmoreland Hills Owners Association HIA
The City is required to mail a summary of the resolution to owners of all units within five days
of its approval along with a notice of the veto process.
3. Contract for Private Development
The City would enter into the Contract for Private Development with the Westmoreland Hills
Owners’ Association after the 45 day veto period expires. Staff is working with Kennedy &
Graven, Association Board members and Multiventure Properties, and their attorney regarding
final revisions.
Kennedy & Graven has outlined the major business points of the agreement:
• Association will provide ongoing financial reports & records for the term of the loan.
• Association will provide its assets in the form of dues, fees, assessments and covenants as
security to the City.
• Association will retain a replacement reserve fund agreed upon by the city and association for
the term of the loan.
• Association will retain professional property management for the term of loan.
• Association will ensure improvements are completed according to specific requirements.
• Monies will be disbursed as work is verified by City representatives as being completed.
• Association will provide notice of fee to prospective buyers.
4. City of St. Louis Park Economic Development Authority (EDA) Internal Loan Fund
Resolution
This resolution will be considered by the EDA at its June 16 meeting preceding this Council
meeting. The loan to the association would be an internal loan using the City/EDA
Development Fund, rather than issuing bonds. The resolution formalizes the loan mechanism
and includes:
• A method of segregating loan funds from City funds by establishing a project fund.
• Total loan amount is $1,026,125. $1,000,000 for construction, $11,500 for administrative,
legal, financing, and inspecting architect fees, and $14,625 for capitalized interest prior to
receipt of fee revenues.
• 15-year term, 5.85% interest, accrual begins January 1, 2009.
• Disbursement will be made to association upon written certification that items proposed for
payment are complete and necessary.
Meeting of June 16, 2008 (Item No. 8a) Page 4
Subject: 2nd Reading Westmoreland Hills Owners Association HIA
FINANCIAL OR BUDGET CONSIDERATION:
The proposed HIA would result in the City lending Westmoreland Hills Owners’ Association
$1,026,125. The loan to the association would be an internal loan, using City/EDA Development
Funds, rather than issuing bonds. The use of the Development Fund for the internal loan meets the
Fund’s policy criteria. An internal loan resolution has been drafted to formalize the arrangement.
The City’s Finance Director and City Assessor are involved in structuring the loan and ensuring
assessment procedures are followed. A Development Agreement with the Association will ensure
that the loan is secured by Association Assets, defined as dues, fees, assessments and other income
owing to the Association from unit owners. Fees will be payable with property taxes beginning in
2009. Owners will have the option to prepay prior to the fees being assessed and avoid interest
costs.
The HIA loan actually earns money for the City in that the interest on the loan, 5.85%, is higher
than interest that would be currently realized on the money if the city invested the money in
approved city investments.
VISION CONSIDERATION:
The proposed Westmoreland Hills Owners’ Association HIA improvements are consistent with
Vision St. Louis Park and the Strategic Directions adopted by the City Council: “St. Louis Park is
committed to providing a well-maintained and diverse housing stock”. The HIA tool addresses
affordably valued, aging owner-occupied townhouse and condominium housing stock. The
proposed improvements specifically address the focus of property maintenance to foster quality
housing and community aesthetics. The proposed improvements also preserve affordable single-
family home ownership by making the improvements affordable using a low interest long-term loan.
Attachments: HIA Ordinance
Summary of Ordinance
Resolution
Notice to Owners with Summaries of Ordinance & Resolution
Council Report of June 2, 2008
Prepared by: Kathy Larsen, Housing Programs Coordinator
Approved by: Tom Harmening, City Manager
Meeting of June 16, 2008 (Item No. 8a) Page 5
Subject: 2nd Reading Westmoreland Hills Owners Association HIA
ORDINANCE NO. ____-08
ORDINANCE ESTABLISHING THE WESTMORELAND HILLS OWNERS’
HOUSING IMPROVEMENT AREA PURSUANT TO MINNESOTA
STATUTES, SECTIONS 428A.11 to 428A.21.
BE IT ORDAINED by the City Council of the City of St. Louis Park as follows:
Section 1. Recitals.
1.01. The City of St. Louis Park ("City") is authorized under Minnesota Statutes, Sections
428A.11 to 428A.21 (the "Act") to establish by ordinance a housing improvement area within which
housing improvements are made or constructed and the costs of the improvements are paid in whole or
in part from fees imposed within the area.
1.02. The St. Louis Park City Council (“Council”) adopted a Housing Improvement Area
policy on July 16, 2001.
1.03. The City has determined a need to establish the Westmoreland Hills Owners’ Housing
Improvement Area as further defined herein, in order to facilitate certain improvements to property
known as the "Westmoreland Hills Owners Association’” all in accordance with the Housing
Improvement Area policy.
1.04. The City has consulted with the Westmoreland Hills Owners’ Association (the
“Condominium Association”) and with residents in the proposed Westmoreland Hills Owners’
Housing Improvement Area regarding the establishment of the Westmoreland Hills Owners’ Housing
Improvement Area and the housing improvements to be constructed and financed under this
ordinance.
Section 2. Findings.
2.01. The Council finds that, in accordance with Section 428A.12 of the Act, owners of at least
25 percent of the housing units within the proposed Westmoreland Hills Owners’ Housing
Improvement Area have filed a petition with the City Clerk requesting a public hearing regarding
establishment of such housing improvement area.
2.02. The Council has on June 2, 2008, conducted a public hearing, duly noticed in
accordance with Section 428A.13 of the Act, regarding adoption of this ordinance, at which all persons,
including owners of property within the proposed Westmoreland Hills Owners’ Housing Improvement
Area, were given an opportunity to be heard.
2.03. The Council finds that, without establishment of the Westmoreland Hills Owners’
Housing Improvement Area, the Housing Improvements (as hereinafter defined) could not be made by
the condominium association for, or the housing unit owners in, the Westmoreland Hills Owners’
Association.
Meeting of June 16, 2008 (Item No. 8a) Page 6
Subject: 2nd Reading Westmoreland Hills Owners Association HIA
2.04. The Council further finds that designation of the Westmoreland Hills Owners’
Housing Improvement Area is needed to maintain and preserve the housing units within such area.
2.05 The City will be the implementing entity for the Westmoreland Hills Owners’ Housing
Improvement Area and the improvement fee.
2.06 The Council finds that the Westmoreland Hills Owners’ Housing Improvement Area
meets each of the approval criteria contained in the Housing Improvement Area Policy (listed as 5.01A-
5.01M), including the criterion that a majority of the condominium association owners support the
project and the Housing Improvement Area financing. The Condominium Association presented
evidence to the Council adequate to demonstrate that these criteria were met, including presentation to
the Council of the petitions described in 2.01 above.
Section 3. Housing Improvement Area Defined.
3.01. The Westmoreland Hills Owners’ Housing Improvement Area is hereby defined as the
area of the City legally described in Exhibit A.
3.02. The Westmoreland Hills Owners’ Housing Improvement Area contains 72 housing units
as of the date of adoption of this ordinance, along with garage units and common areas.
Section 4. Housing Improvements Defined.
4.01. For the purposes of this ordinance and the Westmoreland Hills Owners’ Housing
Improvement Area, the term "Housing Improvements" shall mean the following improvements to
housing units, garages, and common areas within the Westmoreland Hills Owners’ Housing
Improvement Area:
Site Improvements. Build accessory storage building. Replace retaining wall. Remove
wood pool deck. Renovate privacy walls. Replace awning. Landscape improvements &
install irrigation. Parking lot - replace wheel stops and signage. Building Exterior. Replace
windows and patio doors, & remove patio door guardrails. Repair fixed window. Replace
exterior trim, repair stucco, and clean exterior. Replace south entrance design feature &
siding. Replace downspouts & attachments. Paint exterior trim and seal joints.
Building Interiors. Replace carpeting, wall coverings, furniture and artwork. Paint and
stain. Renovate saunas, toilets and elevator. Replace signage, mail boxes, lockers, and mail
drop. Mechanical. Renovate the air conditioner and bath exhausts. Electrical. Replace
and renovate exterior & interior lighting. Renovate car engine heater connections. Replace
smoke detectors.
4.02. Housing Improvements shall also be deemed to include:
(a) all costs of architectural and engineering services in connection with the activities
described in Section 4.01;
Meeting of June 16, 2008 (Item No. 8a) Page 7
Subject: 2nd Reading Westmoreland Hills Owners Association HIA
(b) all administration, legal and consultant costs in connection with the Westmoreland
Hills Owners’ Housing Improvement Area; and
(c) costs of arranging financing for the Housing Improvements under the Housing
Improvement Act; and
(d) interest on the internal loan as described in Sections 5.04 and 6.01.
Section 5. Housing Improvement Fee.
5.01. The City may, by resolution adopted in accordance with the petition, hearing and notice
procedures required under Section 428A.14 of the Act, impose a fee on the housing units within the
Westmoreland Hills Owners’ Housing Improvement Area, at a rate, term or amount sufficient to
produce revenues required to provide the Housing Improvements (hereinafter referred to as the
"Housing Improvement Fee"), subject to the terms and conditions set forth in this Section.
5.02. The Housing Improvement Fee shall be imposed on the basis of each owned housing
unit’s Percent of Undivided Interest in Common Areas and Facilities, as described in Exhibit B to
Declaration of Covenants, Restrictions and Easements of Westmoreland Hills Owners’ Association
dated as of July 28, 1980.
5.03. The Housing Improvement Fee shall be imposed and payable for a period no greater
than 15 years after the first installment is due and payable.
5.04. Housing unit owners shall be permitted to prepay the Housing Improvement Fee in
accordance with the terms specified in the resolution imposing the fee.
5.05. The Housing Improvement Fee shall not exceed the amount specified in the notice of
public hearing regarding the approval of such fee; provided, however, that the Housing Improvement
Fee may be reduced after approval of the resolution setting the Housing Improvement Fee, in the
manner specified in such resolution.
Section 6. Housing Improvement Area Loan.
6.01. At any time after a contract with the Condominium Association for construction of all or
part of the Housing Improvements has been entered into or the work has been ordered, and the period
for prepayment of the Housing Improvement Fee has expired as described in Section 5.04 hereof, the
Council may begin disbursement to the Condominium Association of the proceeds of an internal loan
(the “loan”) of available City funds in the principal amounts necessary to finance the cost of the
Housing Improvements that have not been prepaid, together with administrative costs.
6.02. The City may refinance the loan or any unpaid portion of the loan at any time by issuing
bonds secured by Housing Improvement Fees, as outlined by Section 428A.16 of the Act.
Meeting of June 16, 2008 (Item No. 8a) Page 8
Subject: 2nd Reading Westmoreland Hills Owners Association HIA
Section 7. Annual Reports.
7.01. On October 1, 2009, and each October 1, thereafter until there are no longer any
outstanding obligations issued under the Act in connection with the Westmoreland Hills Owners’
Housing Improvement Area, Westmoreland Hills Owners’ Association (and any successor in interest)
shall submit to the City Clerk a copy of the condominium association's audited financial statements.
7.02. The Condominium Association (and any successor in interest) shall also submit to the
City any other reports or information at the times and as required by any contract entered into between
that entity and the City.
Section 8. Notice of Right to File Objections.
8.01. Within five days after the adoption of this ordinance, the City Clerk is authorized and
directed to mail to the owner of each housing unit in the Westmoreland Hills Owners’ Housing
Improvement Area: a summary of this ordinance; notice that owners subject to the proposed Housing
Improvement Fee have a right to veto this ordinance if owners of at least 35 percent of the housing units
within the Westmoreland Hills Owners’ Housing Improvement Area file a written objection with the
City Clerk before the effective date of this ordinance; and notice that a copy of this ordinance is on file
with the City Clerk for public inspection.
Section 9. Amendment.
9.01. This ordinance may be amended by the Council upon compliance with the public
hearing and notice requirements set forth in Section 428A.13 of the Act.
Section 10. Effective Date.
10.1. This ordinance shall be effective 45 days after adoption hereof.
Read, approved and adopted and ordered published at a regular meeting of the City Council of
the City of St. Louis Park on June 16, 2008.
Reviewed for Administration: Adopted by the City Council
City Manager Mayor
Attest: Approved as to form and execution:
City Clerk City Attorney
Meeting of June 16, 2008 (Item No. 8a) Page 9
Subject: 2nd Reading Westmoreland Hills Owners Association HIA
EXHIBIT A TO ORDINANCE NO. ____-08
Legal Description
101 Condo No. 0238 Apartment No. 101, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
102 Condo No. 0238 Apartment No. 102, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
103 Condo No. 0238 Apartment No. 103, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
104 Condo No. 0238 Apartment No. 104, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
105 Condo No. 0238 Apartment No. 105, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
106 Condo No. 0238 Apartment No. 106, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
107 Condo No. 0238 Apartment No. 107, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
108 Condo No. 0238 Apartment No. 108, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
109 Condo No. 0238 Apartment No. 109, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
110 Condo No. 0238 Apartment No. 110, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
111 Condo No. 0238 Apartment No. 111, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
112 Condo No. 0238 Apartment No. 112, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
113 Condo No. 0238 Apartment No. 113, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
114 Condo No. 0238 Apartment No. 114, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
115 Condo No. 0238 Apartment No. 115, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
116 Condo No. 0238 Apartment No. 116, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
117 Condo No. 0238 Apartment No. 117, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
118 Condo No. 0238 Apartment No. 118, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
119 Condo No. 0238 Apartment No. 119, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
120 Condo No. 0238 Apartment No. 120, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
121 Condo No. 0238 Apartment No. 121, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
122 Condo No. 0238 Apartment No. 122, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
123 Condo No. 0238 Apartment No. 123, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
124 Condo No. 0238 Apartment No. 124, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
201 Condo No. 0238 Apartment No. 201, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
202 Condo No. 0238 Apartment No. 202, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
203 Condo No. 0238 Apartment No. 203, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
204 Condo No. 0238 Apartment No. 204, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
205 Condo No. 0238 Apartment No. 205, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
206 Condo No. 0238 Apartment No. 206, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
207 Condo No. 0238 Apartment No. 207, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
208 Condo No. 0238 Apartment No. 208, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
209 Condo No. 0238 Apartment No. 209, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
210 Condo No. 0238 Apartment No. 210, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
211 Condo No. 0238 Apartment No. 211, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
212 Condo No. 0238 Apartment No. 212, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
213 Condo No. 0238 Apartment No. 213, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
214 Condo No. 0238 Apartment No. 214, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
215 Condo No. 0238 Apartment No. 215, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
216 Condo No. 0238 Apartment No. 216, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
217 Condo No. 0238 Apartment No. 217, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
218 Condo No. 0238 Apartment No. 218, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
219 Condo No. 0238 Apartment No. 219, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
220 Condo No. 0238 Apartment No. 220, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
221 Condo No. 0238 Apartment No. 221, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
222 Condo No. 0238 Apartment No. 222, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
223 Condo No. 0238 Apartment No. 223, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
224 Condo No. 0238 Apartment No. 224, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
301 Condo No. 0238 Apartment No. 301, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
Meeting of June 16, 2008 (Item No. 8a) Page 10
Subject: 2nd Reading Westmoreland Hills Owners Association HIA
302 Condo No. 0238 Apartment No. 302, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
303 Condo No. 0238 Apartment No. 303, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
304 Condo No. 0238 Apartment No. 304, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
305 Condo No. 0238 Apartment No. 305, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
306 Condo No. 0238 Apartment No. 306, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
307 Condo No. 0238 Apartment No. 307, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
308 Condo No. 0238 Apartment No. 308, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
309 Condo No. 0238 Apartment No. 309, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
310 Condo No. 0238 Apartment No. 310, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
311 Condo No. 0238 Apartment No. 311, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
312 Condo No. 0238 Apartment No. 312, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
313 Condo No. 0238 Apartment No. 313, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
314 Condo No. 0238 Apartment No. 314, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
315 Condo No. 0238 Apartment No. 315, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
316 Condo No. 0238 Apartment No. 316, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
317 Condo No. 0238 Apartment No. 317, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
318 Condo No. 0238 Apartment No. 318, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
319 Condo No. 0238 Apartment No. 319, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
320 Condo No. 0238 Apartment No. 320, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
321 Condo No. 0238 Apartment No. 321, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
322 Condo No. 0238 Apartment No. 322, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
323 Condo No. 0238 Apartment No. 323, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
324 Condo No. 0238 Apartment No. 324, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
Meeting of June 16, 2008 (Item No. 8a) Page 11
Subject: 2nd Reading Westmoreland Hills Owners Association HIA
SUMMARY
ORDINANCE NO. _____-08
ORDINANCE ESTABLISHING THE WESTMORELAND HILLS OWNERS’
ASSOCIATION HOUSING IMPROVEMENT AREA PURSUANT TO
MINNESOTA STATUTES, CHAPTER 428A.11 to 428A.21.
This ordinance establishes the Westmoreland Hills Owners’ Association Housing Improvement
Area, which is the area legally described on Exhibit A of the Ordinance, and specifies the "Housing
Improvements" that will be constructed in Westmoreland Hills Owners’ Association Housing
Improvement Area and financed with the Housing Improvement Fee.
This ordinance provides that the City may impose a fee on housing units in an amount sufficient to
produce revenues required to provide the Housing Improvements. The fee is set by a separate City
Council resolution, but the ordinance lays out the ground rules on how the fee will be determined.
Those rules are summarized as follows:
• The fee will be imposed based on each unit's percent of undivided ownership interest.
• The fee may be prepaid according to the terms set forth in the resolution.
• If the fee is not prepaid by November 19, 2008, it will be payable over 15 years.
• The fee will be collected at the same time and in the same manner as property taxes.
• The total fee for each unit may not exceed the amount specified in the notice of public
hearing for the resolution imposing the fee.
This ordinance provides that at any time after the City has entered into a contract with the
Westmoreland Hills Owners’ Association for construction of the Housing Improvements, or after
work has been ordered, the Council may begin disbursement to the Association of the proceeds of an
internal loan of available City funds in the principal amounts necessary to finance the cost of the
Housing Improvements that have not been prepaid, together with administrative costs. This
ordinance requires that Westmoreland Hills Owners’ Association submit audited financial
statements to the City each year while there are outstanding obligations issued under the Act.
This ordinance shall take effect 45 days after the June 16, 2008 date of adoption, unless owners of at
least 35 percent of the housing units in the Wolfe Lake Condominium Housing Improvement Area
file an objection with the City Clerk prior to that effective date.
Adopted by the City Council June 16, 2008
Jeffrey W. Jacobs /s/
Mayor
A copy of the full text of this ordinance is available for inspection with the City Clerk.
Published in St. Louis Park Sailor:
Meeting of June 16, 2008 (Item No. 8a) Page 12
Subject: 2nd Reading Westmoreland Hills Owners Association HIA
CITY OF ST. LOUIS PARK
RESOLUTION NO. 08-____
RESOLUTION APPROVING A HOUSING IMPROVEMENT FEE FOR
THE WESTMORELAND HILLS OWNERS’ HOUSING IMPROVEMENT
AREA PURSUANT TO MINNESOTA STATUTES, SECTIONS 428A.11 to
428A.21.
BE IT RESOLVED by the City Council of the City of St. Louis Park as follows:
Section 1. Recitals.
1.01. The City of St. Louis Park ("City") is authorized under Minnesota Statutes, Sections
428A.11 to 428A.21 (the "Act") to establish by ordinance a housing improvement area within which
housing improvements are made or constructed and the costs of the improvements are paid in whole or
in part from fees imposed within the area.
1.02. The St. Louis Park City Council (“Council”) adopted a Housing Improvement Area
policy on July 16, 2001.
1.03. By Ordinance No. ______ adopted on the date hereof (the "Enabling Ordinance"), the
Council has established the Westmoreland Hills Owners’ Housing Improvement Area in order to
facilitate certain improvements to property known as the "Westmoreland Hills Owners Association", all
in accordance with the Housing Improvement Area policy.
1.04. In accordance with Section 428A.12 of the Act, owners of at least 25 percent of the
housing units within the Westmoreland Hills Owners’ Housing Improvement Area have filed a petition
with the City Clerk requesting a public hearing regarding imposition of a housing improvement fee for
the Westmoreland Hills Owners’ Housing Improvement Area.
1.05. The Council has on June 2, 2008 conducted a public hearing, duly noticed in accordance
with Section 428A.13 of the Act, regarding adoption of this resolution at which all persons, including
owners of property within the Westmoreland Hills Owners’ Housing Improvement Area, were given an
opportunity to be heard.
1.06 The Council finds that the Westmoreland Hills Owners’ Housing Improvement Area
meets each of the approval criteria contained in the Housing Improvement Area Policy (listed as 5.01A-
5.01M), including the criterion that a majority of the condominium association owners support the
project and the Housing Improvement Area financing.
1.07. Prior to the date hereof, Westmoreland Hills Owners’ Association (the "Condominium
Association") has submitted to the City a financial plan prepared Reserve Advisors, Inc., an independent
third party, acceptable to the City and the Condominium Association, that provides for the
Meeting of June 16, 2008 (Item No. 8a) Page 13
Subject: 2nd Reading Westmoreland Hills Owners Association HIA
Condominium Association to finance maintenance and operation of the common elements in the
Westmoreland Hills Owners’ and a long-range plan to conduct and finance capital improvements
therein, all in accordance with Section 428A.14 of the Act.
1.08. For the purposes of this Resolution, the terms "Westmoreland Hills Owners’ Housing
Improvement Area" and "Housing Improvements" have the meanings provided in the Enabling
Ordinance.
Section 2. Housing Improvement Fee Imposed.
2.01. The City hereby imposes a fee on each housing unit within the Westmoreland
Hills Owners’ Housing Improvement Area (the "Housing Improvement Fee"), as specified in Exhibit A
attached hereto, which Housing Improvement Fee is imposed on the basis of each housing unit’s
Percent of Undivided Interest in Common Areas and Facilities, as described in Exhibit B to
Declaration of Covenants, Restrictions and Easements of Westmoreland Hills Owners’ Association
dated as of July 28, 1980, and as shown under the heading Percentage Ownership in that Exhibit.
2.02. The owner of any housing unit in the Westmoreland Hills Owners’ Housing
Improvement Area may prepay the Housing Improvement Fee in total and without interest thereon
between the effective date of this resolution and November 19, 2008. The amount of the prepayment is
shown under the headings Total Prepayment Fee in Exhibit A. After November 19, 2008, the Housing
Improvement Fee shall be imposed on an annual basis as described in 2.03, and housing unit owners
shall be permitted to prepay the outstanding principal portion, with accrued interest at the rate of
5.85%, on any date. If a prepayment is made by November 20of 2009 or any subsequent year, the
amount must include interest on the outstanding principal portion of the fee through the end of that
calendar year. If a prepayment is made after November 20 of 2009 or any subsequent year, the amount
must include interest through the end of the following calendar year. Partial prepayment of the
Housing Improvement Fee shall not be permitted. Prepayment must be made to the City Treasurer.
2.03. If the Total Prepayment Fee is not paid between the effective date of this resolution and
November 19, 2008, the Housing Improvement Fee shall be imposed as an annual fee, in the amount
shown under the heading Annual Fee in Exhibit A. The Housing Improvement Fee shall be imposed in
equal installments, beginning in 2009, for a period no greater than 15 years after the first installment is
due and payable. The Annual Fee shall be deemed to include interest on the unpaid portion of the total
Housing Improvement Fee. Interest shall begin to accrue on January 1, 2009 at an annual interest rate
of 5.85% percent per annum. The Annual Fee shall be structured such that estimated collection of the
Annual Fee will produce at least five percent in excess of the amount needed to meet, when due, the
principal and interest payments on the Housing Improvement Fee.
2.04. Unless prepaid between the effective date of this resolution and November 19, 2008, the
Housing Improvement Fee shall be payable at the same time and in the same manner as provided for
payment and collection of ad valorem taxes, as provided in Minnesota Statutes, Sections 428A.15 and
428A.05. As set forth therein, the Housing Improvement Fee is not included in the calculation of levies
or limits on levies imposed under any law or charter.
Meeting of June 16, 2008 (Item No. 8a) Page 14
Subject: 2nd Reading Westmoreland Hills Owners Association HIA
2.05 A de minimis fee may be imposed by Hennepin County for services in connection to
administration required in order for the fee to be made payable at the same time and in the same
manner as provided for payment and collection of ad valorem taxes.
Section 3. Notice of Right to File Objections.
3.01. Within five days after the adoption of this Resolution, the City Clerk is authorized and
directed to mail to the owner of each housing unit in the Westmoreland Hills Owners’ Housing
Improvement Area: a summary of this Resolution; notice that owners subject to the Housing
Improvement Fee have a right to veto this Resolution if owners of at least 35 percent of the housing
units within the Westmoreland Hills Owners’ Housing Improvement Area file a written objection with
the City Clerk before the effective date of this Resolution; and notice that a copy of this Resolution is
on file with the City Clerk for public inspection.
Section 4. Effective Date.
4.01. This Resolution shall be effective 45 days after adoption hereof.
Section 5. Filing of Housing Improvement Fee.
5.01. The City Clerk shall file a certified copy of this resolution together with a final update of
Exhibit A hereto to the Hennepin County Director of Taxation to be recorded on the property tax lists
of the county for taxes payable in 2009 and thereafter.
Approved by the City Council of the City of St. Louis Park this 16th day of June, 2008.
Reviewed for Administration: Adopted by the City Council June 16, 2008
City Manager Mayor
Attest:
City Clerk
Meeting of June 16, 2008 (Item No. 8a) Page 15
Subject: 2nd Reading Westmoreland Hills Owners Association HIA
EXHIBIT A TO RESOLUTION NO. 08-____
Fee Table
Meeting of June 16, 2008 (Item No. 8a) Page 16
Subject: 2nd Reading Westmoreland Hills Owners Association HIA
NOTICE TO RESIDENTS OF WESTMORELAND HILLS OWNERS’ ASSOCIATION
REGARDING WESTMORELAND HILLS OWNERS’ ASSOCIATION
HOUSING IMPROVEMENT AREA
AND HOUSING IMPROVEMENT FEE
On June 16, 2008 the City Council of the City of St. Louis Park adopted Ordinance No.
________establishing the Westmoreland Hills Owners’ Association Housing Improvement Area, and
Resolution No _____ imposing a housing improvement fee to finance various housing improvements
in that area, all pursuant to Minnesota Statutes, Chapter 428A.11 to 428A.21 (the "Act").
Owners of more than 25 percent of the housing units in Westmoreland Hills Owners’ Association
Housing Improvement Area filed petitions with the City Clerk requesting a public hearing regarding
both the ordinance and the fee resolution. The public hearings for the ordinance and the fee
resolution were held on June 2, 2008.
Within 5 days after adoption of the ordinance and the resolution, the City is required under the
Housing Improvement Act to mail this notice to owners of each housing unit in the affected area.
Following is a summary of the ordinance and the resolution, and some important information about
your rights as an owner of a housing unit in Wolfe Lake Housing Improvement Area.
SUMMARY OF ORDINANCE NO.
Affected Area: The ordinance establishes Westmoreland Hills Owners’ Association Housing
Improvement Area, which is the area legally described on Exhibit A.
Housing Improvements: The ordinance specifies the "Housing Improvements" that will be
constructed in Westmoreland Hills Owners’ Association Housing Improvement Area and financed
with the Housing Improvement Fee. Those improvements are defined as follows:
Site Improvements. Build accessory storage building. Replace retaining wall. Remove
wood pool deck. Renovate privacy walls. Replace awning. Landscape improvements &
install irrigation. Parking lot - replace wheel stops and signage. Building Exterior. Replace
windows and patio doors, & remove patio door guardrails. Repair fixed window. Replace
exterior trim, repair stucco, and clean exterior. Replace south entrance design feature &
siding. Replace downspouts & attachments. Paint exterior trim and seal joints.
Building Interiors. Replace carpeting, wall coverings, furniture and artwork. Paint and
stain. Renovate saunas, toilets and elevator. Replace signage, mail boxes, lockers, and mail
drop. Mechanical. Renovate the air conditioner and bath exhausts. Electrical . Replace
and renovate exterior & interior lighting. Renovate car engine heater connections. Replace
smoke detectors.
Meeting of June 16, 2008 (Item No. 8a) Page 17
Subject: 2nd Reading Westmoreland Hills Owners Association HIA
Housing Improvement Fee: The ordinance provides that the City may impose a fee on housing
units in an amount sufficient to produce revenues required to provide the Housing Improvements.
The fee is set by a separate City Council resolution (see below), but the ordinance lays out the ground
rules on how the fee will be determined. Those rules are summarized as follows:
• The fee will be imposed based on each unit's percent of undivided ownership interest, as
described in as described in Exhibit B to Declaration of Covenants, Restrictions and Easements
of Westmoreland Hills Owners’ Association.
• The fee may be prepaid according to the terms set forth in the resolution.
• If the fee is not prepaid by November 19, 2008, it will be payable over a period of 15 years.
• The fee will be collected at the same time and in the same manner as property taxes.
• The total fee for each unit may not exceed the amount specified in the notice of public hearing
for the resolution imposing the fee.
Financing: The ordinance provides that at any time after the City has entered into a contract with the
Westmoreland Hills Owners’ Association for construction of the Housing Improvements, or after work
has been ordered, the Council may begin disbursement to the Association of the proceeds of an internal
loan of available City funds in the principal amounts necessary to finance the cost of the Housing
Improvements that have not been prepaid, together with administrative costs. At any time the City
may refinance the loan or any unpaid portion of the loan by issuing bonds secured by Housing
Improvement Fees, as outlined by Section 428A.16 of the Act.
Annual Report: The ordinance requires that Westmoreland Hills Owners’ Association submit
audited financial statements to the City each year while there are outstanding obligations issued under
the Act.
SUMMARY OF RESOLUTION NO. ______
Fee Imposed: The resolution describes the total Housing Improvement Fee for each housing unit,
which is based on that unit's percentage share of ownership interest in the Westmoreland Hills
Owners’ Associations. The total cost of the Housing Improvements is: $1,026,125 including
administrative costs. The annual fee per unit is shown on Exhibit A to the resolution.
Prepayment: The Housing Improvement Fee may be prepaid in total, without interest, before
November 19, 2008, after which it may be prepaid in total in an amount equal to outstanding principal
plus accrued interest. Prepayments made before November 20, 2009 and subsequent years must
include accrued interest through the end of the then-current year, while prepayments made after
November 20 of 2008 and subsequent years must include accrued interest through the end of the
following year.
Annual Payment: For housing unit owners who do not prepay the Housing Improvement Fee on or
before November 19, 2008, an annual Housing Improvement Fee will be imposed beginning in 2009
for a period no greater than 15 years. The fee will include interest on an internal loan made by the
City at a rate of 5.85%, beginning in January of 2009.
Meeting of June 16, 2008 (Item No. 8a) Page 18
Subject: 2nd Reading Westmoreland Hills Owners Association HIA
County Fee: An additional fee of less than $5.00 may be imposed by Hennepin County for
administrative services in order for the Housing Improvement Fee to be made payable at the same time
and in the same manner as provided for payment and collection of ad valorem taxes.
NOTICE OF RIGHT TO FILE OBJECTIONS
Housing unit owners subject to the Housing Improvement Fee have a right to veto either the
ordinance, the fee resolution, or both if owners of at least 35 percent of the housing units within
Westmoreland Hills Owners Association Housing Improvement Area file an objection with the City
Clerk before the effective date of the ordinance or the resolution. The key dates are as follows:
Ordinance and Resolution adopted: June 16, 2008
Resolution and Ordinance effective; veto/objections filing deadline: July 31, 2008
City deadline to prepay fee in total without interest: November 19,
2008
FURTHER INFORMATION
Copies of Ordinance No. ______and Resolution No. _____ are on file with City Clerk for
public inspection (The fee for each unit is attached as Exhibit A to the resolution). If you have
questions about the Westmoreland Hills Owners’ Association Housing Improvement Area or the
housing improvement fee, contact Kathy Larsen, Housing Program Coordinator, at 952-924-2196.
Dated: June 16, 2008
Meeting of June 16, 2008 (Item No. 8a) Page 19
Subject: 2nd Reading Westmoreland Hills Owners Association HIA
EXHIBIT A TO
NOTICE TO RESIDENTS OF WESTMORELAND HILLS OWNERS’ ASSOCIATION
REGARDING WOLFE LAKE HOUSING IMPROVEMENT AREA
AND HOUSING IMPROVEMENT FEE
Fee Table
Meeting of June 16, 2008 (Item No. 8a) Page 20
Subject: 2nd Reading Westmoreland Hills Owners Association HIA
Legal Description of the Underlying Land – Westmoreland Hills Owners’ Associations
101 Condo No. 0238 Apartment No. 101, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
102 Condo No. 0238 Apartment No. 102, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
103 Condo No. 0238 Apartment No. 103, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
104 Condo No. 0238 Apartment No. 104, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
105 Condo No. 0238 Apartment No. 105, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
106 Condo No. 0238 Apartment No. 106, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
107 Condo No. 0238 Apartment No. 107, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
108 Condo No. 0238 Apartment No. 108, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
109 Condo No. 0238 Apartment No. 109, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
110 Condo No. 0238 Apartment No. 110, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
111 Condo No. 0238 Apartment No. 111, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
112 Condo No. 0238 Apartment No. 112, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
113 Condo No. 0238 Apartment No. 113, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
114 Condo No. 0238 Apartment No. 114, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
115 Condo No. 0238 Apartment No. 115, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
116 Condo No. 0238 Apartment No. 116, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
117 Condo No. 0238 Apartment No. 117, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
118 Condo No. 0238 Apartment No. 118, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
119 Condo No. 0238 Apartment No. 119, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
120 Condo No. 0238 Apartment No. 120, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
121 Condo No. 0238 Apartment No. 121, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
122 Condo No. 0238 Apartment No. 122, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
123 Condo No. 0238 Apartment No. 123, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
124 Condo No. 0238 Apartment No. 124, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
201 Condo No. 0238 Apartment No. 201, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
202 Condo No. 0238 Apartment No. 202, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
203 Condo No. 0238 Apartment No. 203, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
204 Condo No. 0238 Apartment No. 204, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
205 Condo No. 0238 Apartment No. 205, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
206 Condo No. 0238 Apartment No. 206, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
207 Condo No. 0238 Apartment No. 207, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
208 Condo No. 0238 Apartment No. 208, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
209 Condo No. 0238 Apartment No. 209, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
210 Condo No. 0238 Apartment No. 210, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
211 Condo No. 0238 Apartment No. 211, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
212 Condo No. 0238 Apartment No. 212, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
213 Condo No. 0238 Apartment No. 213, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
214 Condo No. 0238 Apartment No. 214, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
215 Condo No. 0238 Apartment No. 215, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
216 Condo No. 0238 Apartment No. 216, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
217 Condo No. 0238 Apartment No. 217, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
218 Condo No. 0238 Apartment No. 218, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
219 Condo No. 0238 Apartment No. 219, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
220 Condo No. 0238 Apartment No. 220, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
221 Condo No. 0238 Apartment No. 221, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
222 Condo No. 0238 Apartment No. 222, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
223 Condo No. 0238 Apartment No. 223, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
224 Condo No. 0238 Apartment No. 224, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
301 Condo No. 0238 Apartment No. 301, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
302 Condo No. 0238 Apartment No. 302, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
303 Condo No. 0238 Apartment No. 303, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
304 Condo No. 0238 Apartment No. 304, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
Meeting of June 16, 2008 (Item No. 8a) Page 21
Subject: 2nd Reading Westmoreland Hills Owners Association HIA
305 Condo No. 0238 Apartment No. 305, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
306 Condo No. 0238 Apartment No. 306, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
307 Condo No. 0238 Apartment No. 307, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
308 Condo No. 0238 Apartment No. 308, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
309 Condo No. 0238 Apartment No. 309, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
310 Condo No. 0238 Apartment No. 310, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
311 Condo No. 0238 Apartment No. 311, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
312 Condo No. 0238 Apartment No. 312, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
313 Condo No. 0238 Apartment No. 313, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
314 Condo No. 0238 Apartment No. 314, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
315 Condo No. 0238 Apartment No. 315, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
316 Condo No. 0238 Apartment No. 316, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
317 Condo No. 0238 Apartment No. 317, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
318 Condo No. 0238 Apartment No. 318, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
319 Condo No. 0238 Apartment No. 319, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
320 Condo No. 0238 Apartment No. 320, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
321 Condo No. 0238 Apartment No. 321, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
322 Condo No. 0238 Apartment No. 322, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
323 Condo No. 0238 Apartment No. 323, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
324 Condo No. 0238 Apartment No. 324, Apartment Ownership No. 238, Westmoreland Hills Condominium, located in Hennepin County.
Meeting of June 16, 2008 (Item No. 8a) Page 22
Subject: 2nd Reading Westmoreland Hills Owners Association HIA
Meeting Date: June 2, 2008
Agenda Item #: 6a
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Public Hearing on Westmoreland Hills Owners’ Association Housing Improvement Area (HIA).
RECOMMENDED ACTION:
Mayor to close Public Hearing. Motion to adopt first reading of an ordinance to establish the
Westmoreland Hills Owner’s Association Housing Improvement Area and to set Second Reading for
June 16, 2008.
POLICY CONSIDERATION:
State Statute authorizes cities to establish HIAs as a finance tool for private housing improvements.
An HIA is a defined area within a city where housing improvements are made and the cost of the
improvements are paid in whole or in part from fees imposed on the properties within the area. The
Council adopted the HIA policy in 2001, as a tool to finance the preservation and improvement of
existing housing. The Westmoreland Hills HIA proposal meets the intent of city policy. Since
2001 the City has created three HIAs – Cedar Trails Condominium Association in 2002, Sungate
One Condominiums in 2006, and Wolfe Lake Condominium in 2007.
BACKGROUND:
Westmoreland Hills Owners’ Association, located at
4530 Park Commons Drive, is a three-story 72 unit
building. The building was constructed in 1962 and
converted to condominiums in 1980. The units vary
in size and features and are 83% owner occupied.
The City’s HIA policy requires that only associations
where the average unit value is less than or equal to
the Minnesota Housing Finance Agencies guideline
for first time homebuyers ($298,000 in 2008) can
apply for the HIA tool. The value of the
Westmoreland units is consistent with the policy,
with 2008 estimated market values ranging from the
$70,000 to $140,000.
Meeting of June 16, 2008 (Item No. 8a) Page 23
Subject: 2nd Reading Westmoreland Hills Owners Association HIA
The preliminary application was submitted in April 2008, and has been reviewed by staff and the
City’s financial advisor, Ehlers and Associates. The Association presented 38 signed petitions,
representing 52.8% of the owners, requesting this public hearing (city policy requires petitions from
51% of the owners).
Analysis of Application:
The following analysis describes how the proposal meets the HIA policy and intentions of the
statute.
1. The Association contracted with a third party to conduct a reserve study.
The Association has contracted with Multiventure Properties Inc., their property management
company for the past five years. The Association, in preparation of the HIA application, had a
reserve study conducted by Reserve Advisors, Inc. in 2005. The study includes a physical needs
assessment, twenty year capital improvement plan and a financial analysis of the existing and
projected financial situation. The Board of Directors had contracted with a firm to compile a
scope of work in 2007, and has since contracted with The Collaborative Design Group for
architectural services including bidding assistance. The proposed scope of work is based on the
physical assessment determination of two firms, the reserve study and discussions with the
Board. The membership, Board, and architects have discussed the proposed plans at a full
membership meeting and discussion in March and April of 2008.
The reserve study indicates that projected association fee increases will meet operational needs
and the Association will be capable of funding future improvements with their reserves.
2. Project Costs are reasonable and eligible for use of the HIA.
The total construction estimate is $1,000,000. The following improvements are consistent with
HIA guidelines in that they are all common area improvements and improvements integral to
the operation of the buildings and include:
Site Improvements. $94,000. Build accessory storage building. Replace retaining wall.
Remove wood pool deck. Renovate privacy walls. Replace awning. Landscape improvements &
install irrigation as budget allows. Parking lot - replace wheel stops and signage.
Building Exterior. $473,000. Replace windows and patio doors, & remove patio door
guardrails. Repair fixed windows. Replace exterior trim, repair stucco, and clean exterior.
Replace south entrance design feature & siding. Replace downspouts & attachments. Paint
exterior trim and seal joints.
Building Interiors. $98,000. Replace carpeting, wall coverings, furniture and artwork. Paint
and stain. Renovate saunas and toilets. Replace signage, mail boxes, lockers, and mail drop.
Elevator. $88,000. Renovate and modernize to comply with 2007 state standard.
Mechanical. $15,000. Repair/renovate the air conditioner and bath exhaust ducting.
Meeting of June 16, 2008 (Item No. 8a) Page 24
Subject: 2nd Reading Westmoreland Hills Owners Association HIA
Electrical. $40,000. Replace and renovate exterior & interior lighting. Renovate car engine
heater connections. Replace smoke detectors.
Contingency. $73,000.
General Contractor Costs $119,000. Permits, GC conditions, letter of credit, fee & profit.
3. Estimated Cost of Improvements to be paid in whole or in part by Housing Improvement
Fee: $1,026,125 including $11,500 for city admin and legal fees, financial advisor and inspecting
architect as well as $14,625 for capitalized interest.
The above estimates are based on bids that have been received and reviewed by Collaborative
Design Group, Inc, the project architect, and the Association Board and membership.
The proposed loan would be $1,026,125 and would cover construction and soft costs as noted
in the following table. The loan would include the fee to be paid to the City along with funds to
cover the City’s legal and advisory costs.
Table 1. Project Costs
Westmoreland Hills HIA Project Costs
Construction Costs $1,000,000
City Admin Fee $5,000
Legal Fees $2,500
Financial Advisor $3,000
Construction Oversight $1,000
Capitalized Interest $14,625
Total $1,026,125
3. The HIA meets City Goals
The proposed improvements meet the City goals in that they will upgrade the existing housing
stock in a neighborhood, stabilize the owner-occupancy level within the association, and preserve
existing affordable housing stock.
4. The Association’s Process and Timeline meets requirements.
The Association’s communication regarding the HIA has been ongoing since April 2005.
• Staff met with the Board and members to discuss the HIA tool and process at three meetings
during the preliminary process.
Meeting of June 16, 2008 (Item No. 8a) Page 25
Subject: 2nd Reading Westmoreland Hills Owners Association HIA
• The membership meeting in March of 2006 resulted in an owner survey regarding financing
common area improvements. Two-thirds of the owners responded that they favored
financing between $600,000 – 1,000,000 for improvements. In addition to the survey, the
scope of work and financing were discussed at the Annual meetings in 2006, 2007 and again
in 2008. At a meeting in March 2008, forty percent of the owners were present and
indicated support of the HIA designation from the City. This meeting is a requirement of
City policy.
• Petitions have been signed by just over 52.8% (38) of the owners and a public hearing is
scheduled for June 2, 2008. According to city policy and statutory requirements, the only
time in which a city may implement an HIA is when Association members petition the city
to do so. State Statute requires that 25% of the owners sign petitions, while City policy
requires petitions from a majority of the owners.
• Construction is proposed to begin in July/August 2008 and complete in same year.
5. The HIA financing is necessary for this project.
The Westmoreland Hills Owners’ Association applied for credit from M&I, TCF and Wells
Fargo Bank. Their requests were rejected based on insufficient collateral and large amount
requested. The HIA is designed to be a last resort finance tool for associations.
It is also designed to address obstacles some associations confront when applying for financing.
• The City will lend the money to the association and be repaid by the owners, through their
property tax payments.
• The City’s risk is minimal compared to a private lender as property taxes are in the first
position over any other mortgage encumbrances on the property. The actual delinquency
rate for past HIA’s is very low, consistent with delinquency rating of single family homes.
• The HIA provides affordable payment options, averaging approximately $127/month. This
payment will still allow association fees to increase gradually to ensure adequate funds for
operation and long term maintenance.
6. Fees and Loan Term.
The average fee per unit will be $14,250 with an annual cost per unit of $1,525 including
interest, payable over 15 years. Owners will be allowed to prepay the full amount without
interest until November 19, 2008 at which time the fee information will be provided to the
County for certification. Owners opting to make a 15 year repayment will begin payments with
the 2009 property tax payments. It is interesting to note that forty percent of the Cedar Trails
owners, twenty-five percent of the Sungate One owners, and sixteen percent of Wolfe Lake
owners opted to prepay the fee amount.
Meeting of June 16, 2008 (Item No. 8a) Page 26
Subject: 2nd Reading Westmoreland Hills Owners Association HIA
Table 2. Loan Terms
Project Costs $1,000,000
Capitalized Interest $14,625
Soft Costs $11,500
Total Loan Amount $1,026,125
Term (years) 15
Interest Rate 5.85%
Average Annual Debt Service $104,620
Required Coverage (105%) $109,851
Total Units 72
Cost/Unit - Annual $1,525
Cost/Unit - Monthly (Average) $127
Average Assessment - Per/Unit $14,250
Next Steps:
• June 16, 2008, second reading of the ordinance; consider adoption of ordinance and
resolution and EDA Loan Resolution.
• Staff will continue to work with the Association Board, Kennedy & Graven and Ehlers &
Associates to finalize a Development Agreement and Internal Loan Fund Resolution.
FINANCIAL OR BUDGET CONSIDERATION:
The proposed HIA would result in the City lending Westmoreland Hills Owners’ Association
$1,026,125. The loan to the association would be an internal loan, using City/EDA Development
Funds, rather than issuing bonds. The use of the Development Fund for the internal loan meets the
Fund’s policy criteria. An internal loan resolution will be drafted to formalize the arrangement. The
City’s Finance Director and City Assessor are involved in structuring the loan and ensuring
assessment procedures are followed. A Development Agreement with the Association will ensure
that the loan is secured by Association Assets, defined as dues, fees, assessments and other income
owing to the Association from unit owners. Fees will be payable with property taxes beginning in
2009. Owners will have the option to prepay prior to the fees being assessed and avoid interest
costs.
The HIA loan actually earns money for the City in that the interest on the loan, 5.85%, is higher
than interest that would be realized on the money if the city invested the money in approved city
investments.
Meeting of June 16, 2008 (Item No. 8a) Page 27
Subject: 2nd Reading Westmoreland Hills Owners Association HIA
VISION CONSIDERATION:
The proposed Westmoreland Hills Owners’ HIA improvements are consistent with Vision St. Louis
Park and the Strategic Directions adopted by the City Council: “St. Louis Park is committed to
providing a well-maintained and diverse housing stock”. The HIA tool addresses affordably valued,
aging owner-occupied townhouse and condominium housing stock. The proposed improvements
specifically address the focus of property maintenance to foster quality housing and community
aesthetics. The proposed improvements also preserve affordable single-family home ownership by
making the improvements affordable using a low interest long-term loan.
Attachments: HIA Ordinance
HIA Resolution (for reference only)
Prepared by: Kathy Larsen, Housing Programs Coordinator
Reviewed by: Kevin Locke, Community Development Director
Approved by: Tom Harmening, City Manager
Meeting Date: June 16, 2008
Agenda Item #: 8b
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Liquor Licensees - 4 a.m. Closing during 2008 Republican National Convention.
RECOMMENDED ACTION:
Motion to approve Resolution allowing on-sale liquor licensees a temporary permit to serve alcohol
until 4:00 a.m. for the period of September 1–5 during the 2008 Republican National Convention
with a fee set at $300 per establishment.
POLICY CONSIDERATION:
Does the Council wish to allow the temporary 4:00 a.m. closing time to interested on-sale
intoxicating liquor licensed establishments during this time period of the 2008 Republican National
Convention?
BACKGROUND:
The Minnesota Legislature enacted special and temporary legislation allowing local licensing
jurisdictions, at their discretion, to issue special permits for serving alcohol until 4:00 a.m. each day
during the 2008 Republican National Convention (September 1 – 5, 2008) to holders of an existing
on-sale intoxicating liquor license or a 3.2 malt liquor license.
Staff conducted a survey of interest with the 26 on-sale licensees. The following licensees have
shown a possible interest: Bennigan’s, Doubletree Park Place Hotel, Marriott Mpls West Hotel,
Santorini’s, Granite City Food & Brewery, and TGI Friday’s.
At the June 9, 2008 Study Session Meeting discussion took place regarding the optional closing
time. Police Chief Luse stated although additional police staffing would be required, he felt allowing
the few interested establishments to remain open until 4:00 a.m. during the convention would have
a minimal affect on the city. Chief Luse also indicated it was expected most of the convention
attendees will not be driving and instead will be transported by bus or shuttles between St. Paul and
their hotels. There was agreement with the majority of council to allow the extended closing time
and this item is now being brought for council action.
The statute authorizes that licensing jurisdictions may limit approval to specified geographic, zoning,
or license classifications within its jurisdiction, or to specific days within the time period described.
Jurisdictions may also charge a fee of up to, but not to exceed, $2,500 for issuing this special permit.
Staff has considered $300.00 a reasonable fee to cover necessary expenses for additional staff time
needed by Police Department and City Clerk Department.
Meeting of June 16, 2008 (Item No. 8b) Page 2
Subject: Liquor License 4 a.m. Closing during Republican National Convention
If council approves authorization of on-sale liquor licensees to serve alcohol until 4:00 a.m. from the
period of September 1–5, interested licensees would complete an application, submit a $300.00 fee,
and a temporary permit would be issued. The City Clerk’s office would work closely with the Police
Department regarding all applicants.
FINANCIAL OR BUDGET CONSIDERATION:
Not applicable.
VISION CONSIDERATION:
Not applicable.
Attachments: Resolution
Prepared by: Nancy Stroth, City Clerk
Reviewed by: John Luse, Police Chief
Approved by: Tom Harmening, City Manager
Meeting of June 16, 2008 (Item No. 8b) Page 3
Subject: Liquor License 4 a.m. Closing during Republican National Convention
RESOLUTION NO. 08-___
RESOLUTION ALLOWING ISSUANCE OF
TEMPORARY SPECIAL PERMITS TO
ON-SALE INTOXICATING LIQUOR ESTABLISHMENTS
IN THE CITY OF ST. LOUIS PARK
FOR SERVING ALCOHOL UNTIL 4:00 A.M.
FOR THE PERIOD OF SEPTEMBER 1-5, 2008
DURING THE REPUBLICAN NATIONAL CONVENTION
WHEREAS, Minnesota Legislature has enacted special and temporary legislation allowing
local licensing jurisdictions in the metropolitan area to extend the hours of alcohol service until 4:00
a.m. during the 2008 Republican National Convention held in St. Paul, Minnesota, and
WHEREAS, the extended hours would apply only during the period from Monday,
September 1, 2008 through Friday, September 5, 2008, and
WHEREAS, the temporary special permits would only be allowed to existing on-sale
intoxicating liquor licensees for a fee of $300.00, and
NOW THEREFORE BE IT RESOLVED the City Council of the City of St. Louis does
hereby support authorization to allow the issuance of temporary special permits to existing on-sale
intoxicating liquor licensees in the City of St. Louis Park for the serving of alcohol until 4:00 a.m.
during the period of September 1-5, 2008.
Reviewed for Administration: Adopted by the City Council June 16, 2008
City Manager Mayor
Attest:
City Clerk
Meeting Date: June 16, 2008
Agenda Item #: 8c
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Conditional Use Permit for the placement of fill material in Fern Hill Park.
RECOMMENDED ACTION:
Motion to adopt Resolution approving placement of fill in Fern Hill Park with conditions.
POLICY CONSIDERATION:
Does the City Council wish to allow fill to be hauled into the park for purposes of rehabilitating the
park? Redeveloping Fern Hill Park is part of the City’s long range plan to systematically upgrade
park amenities and has been planned and budgeted for in the Capital Improvements Plan.
BACKGROUND:
Redevelopment of Fern Hill Park has been planned for this year. Intended improvements included
redeveloping turf areas, demolishing the existing building and constructing a picnic shelter at Fern
Hill Park. In addition, building a tennis court and a new trail were added as a result of the
neighborhood process.
The redevelopment will make the existing facilities more useable to the residents and athletic teams
who use the park by fixing drainage problems and improving the turf and hard court areas.
It is expected approximately 500 cubic yards of fill will be needed, which requires a Conditional Use
Permit be approved by the City Council.
FINANCIAL OR BUDGET CONSIDERATION:
Upgrading the park was identified in the City’s Capital Improvement Plan. The Park Improvement
Fund is the funding source for the improvements.
VISION CONSIDERATION:
Upgrading and redeveloping the park system addresses two strategic directions of the City: “St.
Louis Park is committed to being a connected and engaged community” and “St. Louis Park is
committed to promoting and integrating arts, culture, and community aesthetics in all City
initiatives, including implementation where appropriate.” The park and the process of redeveloping
it provide a venue for community engagement. Improving the physical assets (new courts, turf, trails
and picnic shelter) will vastly improve community aesthetics in the neighborhood.
Meeting of June 16, 2008 (Item No. 8c) Page 2
Subject: Conditional Use Permit Fern Hill Park
ADDITIONAL BACKGROUND:
Fern Hill Park is currently used by the neighborhood and by a variety of city and youth association
programs such as the summer playground program, youth baseball, youth soccer and youth T-ball.
To accommodate changing trends in youth and adult sports, the intent is to use the park in a similar
way with some modifications.
The initial reconstruction of the turf area of Fern Hill Park includes the following: reconstruction of
the parking lot (with a cost sharing of 25% to be paid by Torah Academy), drainage improvement in
the entire park (regrading and bringing in proper soils), reconstructing the basketball court,
reconstructing the baseball field (new infield ag-lime and fencing), the addition of a safety light by
the playground equipment, and the addition of a trail that surrounds the park (an intra-park loop).
Through meetings with the neighborhood, it became apparent that they would like to have a tennis
court(s) added to the park. Due to the limited size of the park, it is possible to include one tennis
court without disturbing other park uses. The addition of two or more courts would take away the
green space used for a variety of activities. The neighborhood cited the need for a tennis court
because of the loss of other courts in the area at the Bass Lake site and also because there are not
other courts close to this park or within their neighborhood area.
In addition to adding tennis courts, several neighbors would like the trail extended from the park to
Joppa Avenue to allow park users better pedestrian access to the park. Staff believes this would be an
excellent addition to the project.
CONDITIONAL USE PERMIT:
New material will be brought in to reconstruct the park this summer. Material that is excavated
from the site will be reused on the site. Given the amount of fill being hauled in, a Conditional Use
Permit is required to be approved.
The hauling route will be Highway 100 to Minnetonka Boulevard to Joppa Avenue to 28th Street.
Hauling is anticipated to take place this summer and will take two to three weeks. Per Ordinance,
hauling can occur between the hours of 7:00 a.m. and 10:00 p.m. Monday through Friday, and the
hours of 9:00 a.m. and 10:00 p.m. on the weekend and holidays; the recommendation is to limit
evening hauling to 7:00 p.m.
Contractors are required to comply with state requirements and local ordinance requirements. The
Parks staff will ensure that the contract includes requirements for controlling dust and noise as
necessary.
Process
A public hearing is required for all CUPs. All property owners within 350 feet of the park were
notified by mail. The Planning Commission held a public hearing on June 4, 2008. No one was
present to speak and the Commission recommended approval of the Conditional Use Permit.
Meeting of June 16, 2008 (Item No. 8c) Page 3
Subject: Conditional Use Permit Fern Hill Park
Parks and Recreation Staff also held two neighborhood meetings: February 12, 2008 (21 attendees)
and April 15, 2008 (approximately 25 attendees) to explain and discuss the project. Neighbors
expressed concern over lighting, traffic and parking. Several modifications were made to the site
plan to accommodate the neighbors concerns, including the addition of a tennis court and trail and
the removal of field lights. The City Council directed implementation of these changes.
Recommendation:
Staff and Planning Commission recommend approval of the Conditional Use Permit to allow the
placement of fill to construct in Fern Hill Park the conditions as follows:
1. The haul route shall be Highway 100 to Minnetonka Boulevard to Joppa Avenue to 28th
Street.
2. Hauling can occur between the hours of 7:00 a.m. and 7:00 p.m. Monday through Friday,
and the hours of 9:00 a.m. and 7:00 p.m. on the weekend and holidays.
3. All contractors are required to comply with state and local dust and noise ordinances.
Attachments: Resolution
Aerial Photo
Site Plan
Typical Picnic Shelter drawing
Prepared By: Meg J. McMonigal, Planning and Zoning Supervisor
Reviewed by: Cindy Walsh, Parks and Recreation Director
Approved by: Tom Harmening, City Manager
Meeting of June 16, 2008 (Item No. 8c) Page 4
Subject: Conditional Use Permit Fern Hill Park
RESOLUTION NO. 08-____
RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER
SECTION 36-79 OF THE ST. LOUIS PARK ORDINANCE CODE
RELATING TO ZONING TO PERMIT GRADING, FILL AND LAND
RECLAMATION FOR PROPERTY ZONED R-1 SINGLE FAMILY
ZONING DISTRICT LOCATED AT 4421 28TH STREET WEST
BE IT RESOLVED BY the City Council of the City of St. Louis Park:
Findings
1. The City of St. Louis Park has made application to the City Council for a Conditional
Use Permit under Section 36-79 of the St. Louis Park Ordinance Code for the purpose of
grading, fill and land reclamation within a R-1 Single Family Zoning District located at
4421 28th Street West.
2. The City Council has considered the advice and recommendation of the Planning
Commission (Case No. 08-20-CUP) and the effect of the proposed placement of fill material on
the health, safety and welfare of the occupants of the surrounding lands, existing and anticipated
traffic conditions, the effect on values of properties in the surrounding area, the effect of the use on
the Comprehensive Plan, and compliance with the intent of the Zoning Ordinance.
3. The Council has determined that the placement of fill will not be detrimental to the health,
safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards,
nor will it seriously depreciate surrounding property values, and the proposed placement of fill is in
harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive
Plan.
4. The contents of Planning Case File 08-20-CUP are hereby entered into and made part of the
public hearing record and the record of decision for this case.
Conclusion
The Conditional Use Permit to permit grading, fill and land reclamation at the location described
is granted based on the findings set forth above and subject to the following conditions:
1. The site shall be developed, used and maintained in accordance with Exhibits incorporated
by reference herein.
2. The haul route shall be Highway 100 to Minnetonka Boulevard to Joppa Avenue to 28th
Street.
Meeting of June 16, 2008 (Item No. 8c) Page 5
Subject: Conditional Use Permit Fern Hill Park
3. Hauling can occur between the hours of 7:00 a.m. and 7:00 p.m. Monday through Friday,
and the hours of 9:00 a.m. and 7:00 p.m. on the weekend and holidays.
4. All contractors are required to comply with state and local dust and noise ordinances.
Reviewed for Administration: Adopted by the City Council June 16, 2008
City Manager Mayor
Attest:
City Clerk
Meeting of June 16, 2008 (Item No. 8c) Page 6
Subject: Conditional Use Permit Fern Hill Park
Meeting of June 16, 2008 (Item No. 8c) Page 7
Subject: Conditional Use Permit Fern Hill Park
Meeting of June 16, 2008 (Item No. 8c) Page 8
Subject: Conditional Use Permit Fern Hill Park
Meeting Date: June 16, 2008
Agenda Item #: 8d
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
School Liaison Officer Contract Payments.
RECOMMENDED ACTION:
Motion to temporarily release the St. Louis Park School District from the financial obligations
outlined in the School Liaison Services contracts for St. Louis Park Junior High School and St. Louis
Park Senior High School for the time period of July 1, 2008, through December 31, 2008.
POLICY CONSIDERATION:
Does Council wish to temporarily release the St. Louis Park School District from contractual
payments for 2008 third and fourth quarter school liaison services at St. Louis Park Junior and
Senior High Schools?
BACKGROUND:
The City of St. Louis Park entered into a contractual agreement with School District 283 in 1999 to
share the costs related to school liaison officer services at St. Louis Park Senior High School. In
2005, a similar agreement was reached to provide school liaison officer services to at St. Louis Park
Junior High. In both agreements, a police officer is assigned to work full time in the school during
the school year, and the annual cost is shared equally (50% each). The City of St. Louis Park has
also been providing school liaison/D.A.R.E. services to the elementary schools for many years at no
cost to the school district.
During recent meetings between St. Louis Park City Council and St. Louis Park School Board
members, discussions regarding budget considerations and cooperation have taken place. As a result,
one item the City Council has agreed to consider is the temporary release of ISD 283 from
contractual costs related to school liaison officer services at St. Louis Park Junior and Senior High
Schools for the second half of 2008. Consideration of similar relief for 2009 will be undertaken as
part of the City’s 2009 budget setting process
FINANCIAL OR BUDGET CONSIDERATION:
This action would result in a 2008 revenue reduction of $42,780.00. Sources of funds to make up
this revenue loss could be the Police/Fire Pension Fund or General Fund reserves.
VISION CONSIDERATION:
None.
Attachments: None
Prepared by: John D. Luse, Chief of Police
Approved by: Tom Harmening, City Manager