HomeMy WebLinkAbout2009/11/23 - ADMIN - Agenda Packets - City Council - Study SessionAGENDA
NOVEMBER 23, 2009
6:15 p.m. BOARD AND COMMISSION INTERVIEW – Westwood Room
6:30 p.m. CITY COUNCIL STUDY SESSION – Council Chambers
Discussion Items
1. 6:30 p.m. Future Study Session Agenda Planning – December 14, 2009
2. 6:35 p.m. Highway 100 Reconstruction (Full Build) Project Update
3. 7:20 p.m. 2010 Budget and Levy
4. 8:05 p.m. Possible City/School Partnership – Turf
5. 8:20 p.m. Communications (Verbal)
Written Reports
6. October, 2009 Monthly Financial Statements
7. Recycling Contract – Eureka Recycling
8. MSC Renovation Project Update
8:30 p.m. Adjourn
St. Louis Park Economic Development Authority and regular City Council meetings are carried live on Civic TV cable
channel 17 and replays are frequent; check www.parktv.org for the schedule. The meetings are also streamed live on the
internet at www.parktv.org, and saved for Video on Demand replays. The agenda is posted on Fridays on the official
city bulletin board in the lobby of City Hall and on the text display on Civic TV cable channel 17. The agenda and full
packet are available by noon on Friday on the city’s website.
Auxiliary aids for individuals with disabilities are available upon request. To make arrangements, please call the
Administration Department at 952/924-2525 (TDD 952/924-2518) at least 96 hours in advance of meeting.
Meeting Date: November 23, 2009
Agenda Item #: 1
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Future Study Session Agenda Planning – December 14, 2009.
RECOMMENDED ACTION:
Council and the City Manager to set the agenda for the study session on Monday, December 14,
2009.
POLICY CONSIDERATION:
Does the Council agree with the agenda as proposed?
BACKGROUND:
At each study session, approximately five minutes are set aside to discuss the next study session
agenda. For this purpose, attached please find the tentative agenda and proposed discussion items
for the study session on December 14, 2009.
FINANCIAL OR BUDGET CONSIDERATION:
None.
VISION CONSIDERATION:
None.
Attachment: Future Study Session Agenda Planning for December 14, 2009
Prepared by: Marcia Honold, Management Assistant
Approved by: Tom Harmening, City Manager
Meeting of November 23, 2009 (Item No. 1) Page 2
Future Study Session Agenda Planning
Tentative Discussion Items
Study Session, Monday, December 14, 2009 – 6:30 p.m.
1. Future Study Session Agenda Planning – Administrative Services (5 minutes)
2. 2010 Budget – Finance (30 minutes)
This is a place marker to allow the City Council and staff time to resolve any final issues
associated with the 2010 budget, union negotiations, utility rates, etc. Final adoption of the
budget and property tax levy is scheduled for December 21.
3. Communications – Administrative Services (10 minutes)
Time for communications between staff and Council will be set aside on every study session
for the purposes of information sharing.
Reports
Wind Turbine Zoning Language – Community Development
End of Meeting: 7:15 p.m.
Closed Executive Session - Immediately Following Study Session
1. City Manager Evaluation – Administrative Services (60 minutes)
End of Meeting: 8:15 p.m.
Meeting Date: November 23, 2009
Agenda Item #: 2
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Highway 100 Reconstruction (Full Build) Project Update.
RECOMMENDED ACTION:
This staff report has been prepared to provide background on this Minnesota Department of
Transportation (Mn/DOT) proposed project. Mn/DOT staff will attend the study session to
provide Council with a project update – possible design changes, estimated costs, and
process/schedule. The community’s state legislators and Met Council rep. have also been invited and
are expected to attend.
POLICY CONSIDERATION:
Does the City Council wish staff to undertake any specific follow-up actions given the Mn/DOT
project update?
Does the City Council wish staff to undertake interim surface improvements to Utica Avenue
between Minnetonka Boulevard and W. 27th Street?
BACKGROUND:
During the Capital Budget discussion at the October 12 Study Session Council requested an update
on the Hwy. 100 project. Concerns were also raised over the continued deterioration of Utica
Avenue between Minnetonka Boulevard and W. 27th Street. The question which was raised was
whether anything could or should be done to address this concern pending the Highway 100 (Full
Build) project?
History
During 2007 and 2008 staff met and discussed with Council various times Mn/DOT’s proposal to
reconstruct Highway 100 from W. 36th Street to Cedar Lake Road. As a part of that, the City
retained a consultant (SEH, Inc.) to model and evaluate the Mn/DOT proposed Highway 100
improvements and options as well as key north – south transportation routes in the City. Final
modeling results presented in September 2008 (report attached) indicate that the proposed Highway
100 improvements and options, even though related, could be considered separately from the Vision
Strategic Direction “Evaluating and investigating additional north/south transportation options for
the community”.
Meeting of November 23, 2009 (Item No. 2) Page 2
Recent Events
Oral communications with Mn/DOT staff during 2008 and 2009 indicates the proposed Highway
100 (Full Build) project is undergoing an internal agency review with the explicit intent of
minimizing the project and its cost. Even though state transportation funding was increased by the
legislature in 2008, Mn/DOT staff indicates they do not have adequate funding available to meet all
statewide transportation needs and are being directed to minimize projects to the maximum extent
possible. In particular, it has been suggested the following major changes are being considered for
this project:
1. revise this from an “improvement” project to an “infrastructure replacement” project
2. shorten the north project limits to about W. 26th Street
3. eliminate the underpass relocation option (W. 25 ½ Street area) from the project
4. the exit ramp at W. 25 ½ Street will remain open
5. reduce project costs by approximately 50%
If these changes are implemented, it appears the City will have very little, if any, opportunity to
improve local transportation connections in conjunction with this project. Mn/DOT staff still
appears committed to reconstruction occurring in 2015 and 2016. The most recent Mn/DOT
project summary and project schedule both from June 2006, as well as the last preliminary geometric
layout dated February 15, 2007, are attached for Council convenience.
Next Steps
Staff has halted all work on this project as well as the north – south transportation routes study
pending official communications from Mn/DOT regarding possible changes to their proposed
project. Once Mn/DOT project changes are known, next steps may be determined.
Staff would be interested in knowing if the City Council desires staff to undertake any specific action
as a result of this new information from Mn/DOT?
It appears that work on the Vision Strategic Direction “Evaluating and investigating additional
north/south transportation options for the community” could continue, but should probably be
closely coordinated with the proposed Highway 100 and Light Rail Transit projects.
Staff is also interested in knowing if the City Council desires staff to address concerns with Utica
Ave. To assist the Council staff has prepared the following options:
1. Full reconstruction (includes utility improvements) – approximate cost of $250,000
2. Pavement reconstruction (with curbs and drainage improvements) – approximate cost of
$100,000
3. Minimal surface smoothing (no drainage improvements) – approximate cost of $25,000
Staff does not recommend options 1 or 2 above as the final street location and use (width and
strength concerns) are unknown at this time. It is highly likely Utica Avenue and utilities will need
to be reconstructed as a part of the eventual full build project.
Meeting of November 23, 2009 (Item No. 2) Page 3
There are no designated funds available for any of these options at this time. Should Council desire
to pursue any of these options, other funding sources or options will need to be identified.
VISION CONSIDERATION:
This proposed highway project complements the following areas of the City’s Vision process:
St. Louis Park is committed to being a connected and engaged community.
Focus areas:
• Developing an expanded and organized network of sidewalks and trails.
• Promoting regional transportation issues and related dedicated funding
sources affecting St. Louis Park including but not limited to Highway 100
and SWLRT.
• Evaluating and investigating additional north/south transportation options
for the community.
• Increasing use of new and existing gathering places and ensuring accessibility
throughout the community.
Attachments: Study Session Report - September 8, 2008
Mn/DOT Project Summary - June 2006
Project Schedule - June 2006
Utica Ave Meeting Summary – September 2007
Preliminary Geometric Layout – February 2007
Prepared by: Mike Rardin, Public Works Director
Approved by: Tom Harmening, City Manager
Meeting of November 23, 2009 (Item No. 2) Page 4
From Study Session of September 8, 2008 - Item No. 4
TITLE:
Vision St. Louis Park Strategic Direction/Focus Area Update.
Focus Area:
• Evaluating and Investigating North-South Transportation Options.
RECOMMENDED ACTION:
The purpose of this discussion will be to provide the City Council information and an update
regarding staff’s evaluation and investigation of improving north-south transportation options as
identified in the Vision St. Louis Park process. More specifically, this update deals primarily with
traffic studies related to Highway 100. Staff is seeking comments and feedback from Council.
POLICY CONSIDERATION:
Should staff continue evaluating north/south transportation options which could lead to specific
future roadway improvements?
BACKGROUND:
History and Recent Activities
One of the strategic directions adopted as part of Vision St. Louis Park is further strengthening St.
Louis Park as a connected and engaged community. A focus area of that strategic direction is
evaluating and investigating north-south transportation options.
As part of that investigation, several elements of transportation planning have been evaluated further
over the past couple of years. These evaluations have generally focused on increasing mobility in the
north-south direction within the City, largely as a result of the relative lack of through connections.
These efforts have included the following:
1) Further evaluation of local traffic impacts as a result of an improved Highway 100 (full-
build). This effort has also included identifying potential future capital projects in
conjunction with Highway 100 improvements.
2) Consideration of non-motorized transportation options as part of the north-south
evaluation. This includes transit, bicycles, and pedestrians. As part of this effort, a revised
comprehensive sidewalk and trail plan is in the process of moving toward adoption.
3) Implementation and delivery of key capital improvement projects essential to north-south
mobility. This has included the development and design of separated grade interchange
projects on Highway 7 at Wooddale Avenue and at Louisiana Avenue.
Considerable effort over the past year has focused on evaluating the impact of an improved Highway
100 (full build). This has included trying to predict impacts on the local system, and how future
traffic congestion and mobility issues can be further addressed. Highway 100 reconstruction (full
build) updates were provided to the City Council in May and September of 2007.
Meeting of November 23, 2009 (Item No. 2) Page 5
In addition to Highway 100 itself, north-south mobility in other local corridors and streets are being
evaluated, based on future traffic level forecasts, and how a Highway 100 improvement would
impact those corridors. These other local north-south corridors include among others, Louisiana
Avenue, Dakota and Edgewood Avenues, and the Highway 100 frontage roads. Although the
strategic direction is focused primarily on north-south mobility, the Highway 100 Improvement also
has impacts to east-west connections (Minnetonka Boulevard and Cedar Lake Road for example).
The inter-relation of all of these impacted streets is therefore taken into account as part of the
evaluation.
The Highway 7 capital improvement projects (at Wooddale and Louisiana Ave), and the updated
Sidewalk and Trail Plan are moving forward through their respective processes. Therefore, the
report provided herein focuses primarily on the evaluation work related to Highway 100.
Highway 100 Evaluation
On May 14, 2007, staff presented Council an update on the Highway 100 project and was directed
to implement Phase 1 of a traffic study aimed at understanding what neighborhood traffic patterns
and volumes may result depending on underpass and ramp locations being offered at the time by
Mn/DOT. Staff contracted with Short Elliott Hendrickson (S.E.H.) to perform the Phase 1 work,
which essentially provided base traffic information.
On September 24, 2007, staff provided an update to Council on the Phase 1 work which also
included information on observed changes/shifts with regards to the Highway 100 interim
improvement. Staff also provided Council an opportunity to provide input on pending Phase 2
traffic study tasks. As part of the September 24 Study Session update, S.E.H. provided a
presentation that outlined the following:
1) Transportation Sketch Planning (system possibilities)
2) Future System(s) Evaluation.
As a result, S.E.H. moved forward with a Phase 2 traffic study which focused largely on the impacts
of an underpass and ramps in the area of 26th Street. At the time, Mn/DOT provided the City with
4 underpass/ramp design alternatives for the City to further review and evaluate. However, earlier
this year staff informed Council that, as a cost saving measure, Mn/DOT was now likely to program
and propose a “rescoped” or “scaled back” version of the full-build project. This “scaled back”
version would not include an underpass as had been offered.
At this time, Mn/DOT has not presented any kind of preliminary design or even a sketch of what a
“scaled back” Highway 100 project would look like. However, City staff is of the understanding
that such an improvement would essentially involve replacement of the bridges (Minnetonka
Boulevard, Highway 7, and C.P. Rail), and an improvement/upgrade of the recent “temporary”
improvements into a more permanent type of construction. The project limits (particularly at the
north end of the project) would shorten significantly. This would result in minimal or no
grade/elevation changes to the Highway 100 mainline, thus providing no opportunity for an
underpass.
Meeting of November 23, 2009 (Item No. 2) Page 6
As a result of the “scaled-back” approach now proposed by Mn/DOT, staff directed S.E.H. to
further refine the traffic study and system evaluation. This effort better defines and provides a
general understanding of anticipated future traffic levels, potential impacts to the local system, and
what level of benefit (if any) other potential local improvements could have on the system.
The S.E.H. evaluation and report is attached to this report and will be discussed and explained
further at the Study Session on September 8. Very briefly, the S.E.H. report can be summarized as
follows:
1) Without a Highway 100 underpass near the 26th Street area, Minnetonka Boulevard and
Cedar Lake Road are likely to see increased volumes and congestion. However, streets near
the location of the proposed underpass near 26th Street (such as the east and west frontage
roads, 26th Street, 28th Street, etc.) would predictably see more traffic with an underpass.
2) Other potential north-south mobility “improvements” for the City (other than Highway
100) were also included in the evaluation. It should be noted that the improvements noted
below are not specific roadway proposals, but concepts to assist in evaluating traffic
distribution improvement possibilities.
a) A “through” connection between Edgewood and Dakota Avenue at the BN Railroad,
providing a second north-south link between Minnetonka boulevard and Cedar Lake
Road.
b) Extending Park Place Boulevard south across the BN railroad and linking with the
west frontage road of T.H. 100. However, a location for such an extension was not
identified.
c) Extending Ottawa and France Avenues as through streets, and maintaining and
improving Texas and Louisiana Avenues as through streets.
d) Constructing other improvements further south, including Park Center Boulevard
near Excelsior Boulevard, extending Wooddale Avenue to the east side of Highway
100 near Park Center Blvd (a new bridge over TH 100 would be needed), and other
improvements as mentioned in the S.E.H. report.
Essentially, these additional linkages would improve north-south connectivity and traffic
flow while somewhat relieving traffic volumes on some existing north-south and east-west
segments. In general, some segments would see increased traffic while others would see less.
Overall however, the system as a whole would improve as traffic would be better distributed
more evenly over an improved grid system. Specific volume increase and decrease levels for
specific streets can be explained further at the Study Session.
Meeting of November 23, 2009 (Item No. 2) Page 7
Next Steps and Schedule
At this time, no further evaluation is proposed unless Council wishes to direct staff to evaluate
specific improvement options further. Staff is also awaiting further specifics and direction from
Mn/DOT with regards to the “scaled back” Highway 100 improvement.
Questions for the Council to possibly consider further are: Should certain north-south improvement
concepts be considered for inclusion in the Comprehensive Plan? How does the Council feel with
regards to the possibility of discussing these concepts further with the larger community?
FINANCIAL OR BUDGET CONSIDERATION:
This entire study to date has exceeded $60,000. Specific funds for this work / project have been
expended.
VISION CONSIDERATION:
This traffic study and proposed highway project complement the following areas of the recently
completed Vision process:
St. Louis Park is committed to being a connected and engaged community.
Focus areas:
• Developing an expanded and organized network of sidewalks and trails.
• Promoting regional transportation issues and related dedicated funding
sources affecting St. Louis Park including but not limited to Hwy. 100 and
SWLRT.
• Evaluating and investigating additional north/south transportation options
for the community.
• Increasing use of new and existing gathering places and ensuring accessibility
throughout the community.
Attachments: S.E.H. Technical Memorandum, St. Louis Park TH 100 Underpass Study –
Forecasting Methodology – Draft dated August 11, 2008.
Prepared by: Scott Brink, City Engineer
Reviewed by: Mike Rardin, Director of Public Works
Reviewed by: Kevin Locke, Director of Community Development
Approved by: Tom Harmening, City Manager
Meeting of November 23, 2009 (Item No. 2) Page 8
Mn/DOT METRO DISTRICT PROJECT SUMMARY
Major Reconstruction - June 2006
ROADWAY: TH 100 from 36th Street West to Cedar Lake Road (2.1 miles)
CITIES/COUNTIES: City of St. Louis Park/Hennepin County
BACKGROUND:
The segment is the last sub-standard section on TH 100 south of I-394 and is one of the most
congested freeways in the Metro area. Originally built in the mid-1930’s, it is part of the first
beltway around the Twin Cities. Minimal improvements have occurred on this section over the
last 60 years.
The 2004 traffic volume on this segment is 105,000+ AADT. The volume to capacity ratio is 1.3
and it operates at a Level of Service F. This roadway was over capacity in 2004 and will only
get worse; the 2031 traffic projection is 127,300 AADT.
The project purpose is to increase capacity by reconstructing the roadway to a standard 6-lane
freeway and replace existing bridges. The project needs include congestion relief, geometric
deficiency corrections, replacement of aging infrastructure, and correction of roadway flooding.
With the completion of the 6-lane freeway north of I-394 in 2005, only this sub-standard section
between I-494 and County Road 81 currently remains.
The proposed build alternative will reconstruct this segment of TH 100 to 6-lane freeway
standards. The complete reconstruction will add an additional lane in each direction, reconstruct
the interchanges at TH 7 and at Minnetonka Boulevard (CSAH 5), correct the vertically deficient
bridge clearances, improve drainage, address the flooding problems under the CP Railroad
bridge, add water quality and retention ponds, add noise mitigation walls, and correct other
existing geometric deficiencies.
TYPE OF PROJECT: Construction of 6-lane freeway on existing alignment.
ESTIMATED PROJECT COSTS: Construction and Right of Way: $140 Million estimated
(2014)
PROPOSED CONSTRUCTION SCHEDULE: November 2014 Letting.
Calendar Year 2015/16/17 Construction.
PROJECT DOCUMENTS & APPROVALS SCHEDULE:
Work on Environmental Assessment Document started.
Preferred concept being developed to preliminary geometric layout standards.
(For a schedule of Public Meetings, contact the Project Manager).
Primary Contact: Secondary Contact: Area Manager:
Wayne Norris, P.E. Terry Johnson, P.E. Tom O’Keefe, P.E.
Area Engineer Project Manager Metro District
(651) 582-1295 (651) 582-1334 (651) 582-1296
Meeting of November 23, 2009 (Item No. 2) Page 9
TH 100 Reconstruction (Full Build) Project Schedule
St. Louis Park City Council – June 5, 2006
Project Development / Implementation Schedule:
EA – December 2006
Mn/DOT Staff Approved Layout – January 2007
Final Geometric Layout Approval – June 2007
RALF R/W Acquisition – late 2007
Final Construction Plans – May 2009
Advertise / Open Bids – November 2009
Construction Start – April 2010
Construction Completion – late 2012
Municipal Consent Approval Process Schedule:
• Access changes
• Capacity increases or decreases
• Acquisition of permanent rights-of-way
City Council Work Session – June 5, 2006
Public Informational Meeting – July 2006
Municipal Consent Package to City – January 2007
City Schedules Public Hearing – January 2007
Mn/DOT Open House – February 2007
Public Hearing – February or March 2007
City Council Work Session – April 2007
City Council Approval/Disapproval of Final Geometric Layout – May 2007 (deadline of 90 days after public
hearing)
Note: Schedule assumes an advanced construction let date November 2009. Current let date is November
2014.
Meeting of November 23, 2009 (Item No. 2) Page 10
Public Works Department
Utica Ave (2700 - 2926) Property Owners Meeting
Thursday, September 20, 2007
First Floor Community Room, City Hall
MEETING SUMMARY
Three residents representing two properties met with Mike Rardin, Public Works Director, and
Council member Sue Sanger to obtain an update on the Highway 100 Full Build project and to
discuss options and costs / responsibilities for pavement maintenance or rehabilitation on Utica
Ave. In addition, three residents representing three other properties called prior to the meeting
to discuss this and provide comments.
The following is a brief summary of the meeting and follow up activities:
1. Highway 100 Full Build Project:
• Mn/DOT has designated this an advanced design project and intends to
finalize the preliminary geometric layout so residents and the City will know
how the Hwy will be designed / constructed. Once the layout is adopted by
the City, right of way acquisition could begin.
• Mn/DOT has this project currently scheduled for a late 2014 bid letting and
2015 / 16 construction. It is not known at this time if the I-35 W bridge
collapse will affect the schedule of this project.
• Mn/DOT has revised their 2001 preliminary geometric layout due to design /
operational issues. Their new proposal with options for local street
connections was presented to the City earlier this year. The City has
started a process to evaluate these options. A public meeting will be held
later in 2007 or early 2008 to obtain input on these options.
2. Utica Ave pavement concerns / repair:
• Concern was expressed over the rough condition and poor drainage of the
pavement on Utica Ave south of W27th Street
• The following options were discussed:
i. Maintain existing pavement at city cost.
ii. Resurfacing (overlay) now at resident cost. Total cost is estimated at
about $100,000 with 50% to be special assessed back to adjacent
residents. Each property could expect an assessment in the range of
$750 to $2,000 - cost depends on lot width.
Meeting of November 23, 2009 (Item No. 2) Page 11
iii. Future reconstruction of Utica Ave could be at either City or
resident cost depending upon intended use of the street. The past
and current proposal shows Utica as a frontage road which would be
constructed at City cost. If left as a residential street (cul-de-sac),
reconstruction would be at adjacent resident cost via special
assessment.
iv. It is not anticipated that Mn/DOT will share in any Utica Ave costs
as their proposed project does not cause any construction impacts to
the street.
• Input from residents:
i. Mixed comments on resurfacing now (at resident cost) vs. continuing
maintenance at City cost.
ii. Residents requested City to repair drainage problems and smooth
rough pavement patches.
iii. Residents desired Utica remain a residential street in the future, not
become a frontage road as proposed.
3. Next steps:
• Residents at the meeting discussed visiting with their neighbors to see if
there would be support for resurfacing Utica at resident cost
• City staff will evaluate the possibility of making minor pavement and
drainage improvements on Utica. Feasibility and costs will determine if
these repairs are possible. City will do this work if feasible.
• City will conduct a Highway 100 Full Build project info meeting late 2007 or
early 2008
Please contact Mike Rardin, Public Works Director, at 952-924-2551 if you have questions on
any of this or wish to provide further input on Utica Ave.
Meeting of November 23, 2009 (Item No. 2)Page 12
Meeting Date: November 23, 2009
Agenda Item: 3
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
2010 Budget and Levy.
RECOMMENDED ACTION:
No formal action is requested or required at this time. This study session discussion is a follow-up
to the budget discussion held by the City Council on October 12. Based on the information
provided in this report, staff is looking for affirmation from the City Council on whether to proceed
with the proposed plan, which provides for a balanced budget, for the December 7 Truth-in-
Taxation Hearing and subsequent final property tax levy and budget adoption on December 21.
POLICY CONSIDERATION:
The recommendations outlined in this report provide for a balanced budget at the maximum
2.98% levy increase as preliminarily set on September 8, 2009. Is the Council still comfortable
with this levy adjustment?
Does the Council require additional information or have any changes as it relates to the 2010
budget recommendations?
BACKGROUND:
The City Council and staff began working on the 2010 budget in January of 2009. The estimated
budget gap was estimated to be approximately $1.8 million. Since that time the City Council and
staff have been working to craft a budget that strives to maintain existing service levels as much as
possible. The City Council adopted a preliminary budget and levy in September that reflected this
goal. On October 12, the City Council discussed the budget and property tax levy. At that time it
was estimated that a budget gap of approximately $387,000 still existed. Staff was directed to
continue to work on measures to eliminate this gap before the Truth-In-Taxation hearing on
December 7.
Summary of Strategy/Framework used for Balancing the 2010 Budget
As discussed over the months with City Council, the strategy used to address the estimated $1.8
million budget gap was a combination of reducing expenses and increasing revenues. Based on
Council direction, the five areas listed below served as a framework for undertaking measures to
balance the budget:
A. Wage and benefit freeze
B. Position reductions
C. Fees for service increase of 3 – 5% and review of new fee possibilities
D. Strategic/selective line item reductions
E. Modest tax levy increase
Meeting of November 23, 2009 (Item No. 3) Page 2
Over the past month, staff has continued to work to close the budget gap. This report outlines the
recommendations to close the remaining gap of $387,000 as discussed in October, and present a
balanced 2010 budget.
2010 Budget Gap Synopsis and Actions Taken to Balance:
2010 Budget gap as presented 10/12/09: $387,000
Staffing changes/reductions: ($286,000)
Additional line item reductions /adjustments: ($50,000)
Proposed use of fund balance for one time items: ($51,000)
Proposed 2010 Budget Gap: ____0____
CLOSING THE BUDGET GAP: WHAT HAS CHANGED SINCE OCTOBER 12?
A. 2010 Compensation
As part of the 2010 Budget process, staff initially recommended a zero percent cost of living
adjustment and a zero dollar increase in the employer contribution in benefits for all staff. Based on
Council direction, staff continues to work with unions that currently have closed contracts, is
preparing for negotiations on open contracts in 2010, and are reviewing wages for non-organized
employees as follows:
Staff is pleased to report our Dispatch group that was settled for 2010 at 3.25% has agreed to
amend the wages to 1% effective 1/1/10 and 2.25% effective 12/31/10, with an agreement of no
layoffs or furloughs in this bargaining group in 2010.
We continue to work with the two groups with closed contracts (Local 49 Maintenance and
Firefighters) for 2010 wages.
Staff is setting up negotiation sessions with our open contracts for 2010 (Sergeants and Patrol).
We are in review of 2010 wage schedules for non-organized employees.
In order to balance the budget in this plan, additional reductions may be made through furloughs,
layoffs or other personnel saving measures which are discussed in “B” below.
B. Staffing Changes/Reductions - $286,000
Since the October 12 meeting, staff has finalized a plan for staffing reductions. The following is a
listing of staff reductions or changes that will occur to help balance the 2010 Budget:
Citywide -- 2.5 FTE staffing reductions to occur by 2009 year end
Inspections – elimination of temporary inspectors
Inspections – reorganization of Environmental Health Department
Information Resources -- temporary staff elimination (contract)
Parks & Recreation – restructuring of Seasonal Pool Manager/Aquatic Supervisor position
Police Department – elimination of Lead dispatch assignment
Meeting of November 23, 2009 (Item No. 3) Page 3
Throughout the course of 2009, additional positions have been either eliminated through attrition
or retirements which have contributed significantly to reducing the budget gap. The following is a
list of staff reductions that have already occurred:
Community Development - Community Development Secretary
Police - .5 FTE - PT Police Clerical
Police - Dispatcher
Finance - Accountant
Parks and Recreation - Public Service Worker
Information Resources - Clerical
In addition to the above reductions, it is important to note that additional amounts may need to be
realized to produce the necessary savings within the General Fund and Park and Recreation Fund to
meet the target of $286,000. These savings may come from potential furloughs, layoffs or other
personnel savings measures for certain employee groups within the City in 2010.
C. Fee Modifications and New Fees
At this point staff is not recommending any further fee modifications or new fees for the 2010
Budget. Staff has already recommended modifying certain fees and has reflected this in previous
versions of the budget brought to Council.
D. Additional Review of One Revenue and One Expenditure Line Item - $50,000
The budget proposed included an increase of $100,000 relating to diseased tree removal. Based on a
more thorough analysis, staff has revised this line item to more closely match with previous year’s
information and projected future costs. As a result, the Park and Recreation’s Environment budget
was decreased by a net $50,000 related to tree removal. Past history dictated that revenues as part of
the cost sharing formula with property owners could be increased by $25,000 and projected
expenditures could be tightened up by $25,000.
E. Levy Adjustment for Operations
In the information presented to Council on October 12, staff was recommending using $500,000
for General Fund operations and $150,000 for the Capital Replacement Fund of the $650,000
preliminary levy increase. Based on the Financial Management Plan presented to Council earlier
this year, staff stills feels it is prudent to use $500,000 of the $650,000 preliminary levy for
operations and $150,000 for the Capital Replacement Fund, and as such is recommending this be
done.
Other - Use of Fund Balance for One Time Costs - $51,000
The City will incur additional one time costs such as unemployment and outplacement services as a
result of some staffing reductions. Based on estimates from Human Resources, these costs are
approximately $51,000. Based on this information, staff is recommending that the cost of these
one-time items be paid for out of the Fund Balance from the General Fund.
Meeting of November 23, 2009 (Item No. 3) Page 4
BUDGET SUMMARY: 2010 & 2011
In 2008, the State of Minnesota enacted levy limits pertaining to governmental budgets for years
2009 – 2011. In all reasonableness though, staff would not expect levy limits to be removed for the
2012 budget cycle. As such, the City budget will continue to face challenges to provide responsive
services without significantly impacting the constituents of the community. Therefore, to aid in
future planning, staff has attached “The Budget Analysis” document that the Council has seen in
various iterations in the past.
To help us plan and move forward, included are very preliminary projections for 2011, with some
basic assumptions to help all of us in our financial planning. Some key assumptions to note on the
“The Budget Analysis” attachment are as follows:
1) No Market Value Homestead Credit expected in 2010, 2011 and beyond.
2) Preliminary tax levy increase of $500,000 in 2010 for the General Fund and Park and
Recreation Fund and similar plan for 2011.
3) No redistribution of Park Improvement Levy to the General Fund in 2010 and 2011 (this was
done in 2009 to partially off-set the loss of Market Value Homestead Credit funding from state).
4) $215,000 reduction in permit revenue in 2010 and constant for 2011 (same level as 2010).
5) $150,000 drop in interest earnings in 2010 and constant in 2011 (same level as 2010).
6) Fund balance usage of $51,000 for one-time costs in 2010 and zero in 2011.
7) 1% salary increase for all staff in 2010 except Department Heads (0%), and a reduction in
Council and Mayor salaries by 5%.
8) 2.25% salary increase for all staff in 2011 (shown in 2011 but may be implemented on
12/31/10).
9) No benefit increase for 2010; $65 per month increase for all employees in 2011.
10)$100,000 increase in expenditures for 2011 for non-personnel line items (similar to approach
used for 2010).
11)Continue to unwind the Police and Fire Pension transfer of $50,000 as per the Long Range
Financial Management Plan.
Based on all of these assumptions, the budget is balanced for 2010. In 2011 there is a preliminary
projected gap of approximately $290,000 with expenditures exceeding revenues. As a result, it is
important to look at the budget cycle as an on going process and not each budget year as it own
independent snapshot. Staff will continue to provide Council with information on the long term
financial plans as it shapes policies and directs the City into the future.
FINANCIAL OR BUDGET CONSIDERATION:
The decisions that will be made over the next month will shape the course of the City’s levy for the
next several years.
Meeting of November 23, 2009 (Item No. 3) Page 5
VISION CONSIDERATION:
Vision, including strategic directions, was used in preparing the budget documents.
Attachment: “The Budget Analysis” worksheet
Prepared by: Brian A. Swanson, Finance Manager
Reviewed by: Nancy Gohman, Deputy City Manager/HR Director
Approved by: Tom Harmening, City Manager
City of St. Louis Park
"The Budget Analysis"
Updated November 23, 2009
Operating Departments
2009 2009 2010 2010*** 2011****
Adopted Revised Preliminary Proposed Preliminary
General Fund Revenues:
Property Taxes 14,970,275 15,285,275 14,970,275 15,470,275 15,470,275
MVHC Loss - (632,000) (632,000) (638,916) (638,916)
Licenses and Permits 2,515,000 2,515,000 2,300,000 2,294,768 2,294,768
Intergovernmental 1,647,214 1,647,214 1,647,214 1,606,347 1,606,347
Charges for Services 1,201,900 1,201,900 1,201,900 1,132,018 1,132,018
Fines, Forfeits, and Penalties 312,000 312,000 312,000 311,750 311,750
Investment Earnings 350,000 350,000 200,000 200,000 200,000
Miscellaneous Revenue 102,000 102,000 102,000 101,500 101,500
Transfers In 2,628,910 2,678,910 2,678,910 2,583,625 2,583,625
Total General Revenues 23,727,299 23,460,299$22,780,299$ 23,061,367$ 23,061,367$
General Fund Expenditures:
General Government:
Total Admininstration 990,835 990,835$ 1,026,391$ 1,011,472$ 1,011,472$
Total Communications 289,225 289,225$ 291,215$ 278,705$ 278,705$
Total Community Outreach 86,055 86,055$ 87,342$ 86,055$ 86,055$
Total Human Resources 644,050 643,550$ 653,383$ 643,350$ 643,350$
Total Information Resources 1,483,270 1,471,270$ 1,508,733$ 1,399,766$ 1,399,766$
Total Finance 679,450 617,450$ 690,923$ 610,650$ 610,650$
Total Assessing 487,530 487,530$ 500,498$ 484,680$ 484,680$
Total Community Development 1,107,750 1,083,750$ 1,132,484$ 1,043,850$ 1,043,850$
Total Facilities Maintenance 1,203,442 1,153,442$ 1,207,006$ 1,088,442$ 1,088,442$
Total General Government 6,971,607 6,823,107$ 7,097,975$ 6,646,970$ 6,646,970$
Public Safety:
Total Police 7,307,022 7,281,522$ 7,468,904$ 7,282,502$ 7,282,502$
Total Fire 3,116,673 3,116,673$ 3,183,956$ 3,141,173$ 3,141,173$
Total Inspectional Services 2,053,427 2,027,427$ 2,106,305$ 1,932,727$ 1,932,727$
Total Public Safety 12,477,122 12,425,622$ 12,759,165$ 12,356,402$ 12,356,402$
Public Works:
Total Public Works Administration 854,950 854,950$ 867,745$ 855,700$ 855,700$
Total Engineering 923,800 923,800$ 943,830$ 822,800$822,800$
Total Operations 2,485,800 2,485,800$ 2,535,963$ 2,537,800$ 2,537,800$
Total Public Works 4,264,550 4,264,550$ 4,347,538$ 4,216,300$ 4,216,300$
Non-Departmental:
Total Non-Departmental 180,000 180,000$ 276,000$ 180,000$ 180,000$
Total General Fund Expenditures 23,893,279 23,693,279$24,480,678$ 23,399,672$ 23,399,672$
General Fund Gap (165,980)$ (232,980)$ (1,700,379)$ (338,305)$ (338,305)$
Park & Recreation Revenues:
Property Taxes 4,073,118 4,073,118$ 4,073,118$ 4,073,118$ 4,073,118$
Licenses and Permits 6,275$ 6,275$
Intergovernmental 55,702 55,702$ 55,702$ 71,219$ 71,219$
Charges for Services 1,141,598 1,141,598$ 1,141,598$ 1,048,900$ 1,048,900$
Rent Revenue 871,000 871,000$ 871,000$ 795,900$ 795,900$
Investment Earnings - -$ -$ -$ -$
Miscellaneous Revenue 24,000 24,000$ 24,000$ 124,000$ 124,000$
Subtotal: All Other Revenues 2,092,300 2,092,300 2,092,300 2,046,294 2,046,294
Total Park & Recreation Revenues 6,165,418 6,165,418$6,165,418$ 6,119,412$ 6,119,412$
Park & Recreation Expenditures:
Total Organized Recreation 1,291,210 1,291,210$ 1,309,958$ 1,264,407$ 1,264,407$
Total Recreation Center 1,454,767 1,454,767$ 1,469,195$ 1,445,958$ 1,445,958$
Total Park Maintenance 1,460,585 1,443,585$ 1,468,697$ 1,417,615$ 1,417,615$
Total Westwood Nature Center 491,786 491,786$ 496,956$ 491,911$ 491,911$
Total Environment 286,793 286,793$ 300,484$ 374,943$ 374,943$
Total Vehicle Maintenance 1,180,277 1,130,277$ 1,220,214$ 1,173,342$ 1,173,342$
Total Park & Recreation Expenditures 6,165,418 6,098,418$6,265,504$ 6,168,176$ 6,168,176$
Park & Recreation Gap -$ 67,000$ (100,086)$ (48,764)$ (48,764)$
Total Gap General and P&R Before Adjustments:(165,980)$ (165,980)$ (1,800,465)$ (387,069)$ (387,069)$
Proposed Property Tax Levy Adjustment:-$ -$ -$ -$ 500,000$
Pending Staffing Reductions - 2011 is a carryforward of 2010 reductions:- - - (286,069) (286,069)
Proposed Benefit Contribution Increase - $65/month - General and P&R Impact:- - - - 156,967
Salary adjustments:- - - 381,597
Use of Fund Balance:165,980 165,980 - (51,000) -
Net reduction in Park and Rec. Environment Budget:- - - (50,000) -
Estimated Projected increase in expenditures:- - - - 100,000
Decreased transfer in from Police and Fire Pension Fund per LRFMP:- - - - (50,000)
Projected Total Budget Gap for Gen. and Park and Rec. Funds: -$ -$ (1,800,465)$(0)$ (289,564)$
ASSUMPTIONS:
*** Assumes 1% salary and step increase for all employees but 0% for Departments Heads and a 5% reduction for City Council.
**** Assumes a 2.25% salary and step increase for all employees.
Assumes redistribution of Park Improvement Levy in 2010 and future years.
Assumes no use of fund balance in 2011.
Assumes $215,000 reduction in permit fees in 2010 and constant in 2011.
Assumes $150,000 drop in interest earnings for 2010 and constant in 2011.
Assumes no MVHC aid to city in 2010 and 2011
Meeting of November 23, 2009 (Item No. 3)Page 6
Meeting Date: November 23, 2009
Agenda Item #: 4
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Possible City/School Partnership – Turf.
RECOMMENDED ACTION:
No formal action required. Staff requests direction on how the Council desires staff to proceed on
this matter.
POLICY CONSIDERATION:
Is the City Council interested in having staff work with the School District on analyzing the
installation of turf on the high school football field?
If the answer to the above question is yes, does the City Council wish staff to pursue this as a stand
alone initiative, or should it be incorporated into an upcoming process to explore the creation of
multi-use civic space in the community?
BACKGROUND:
On March 19, 2007, the Council adopted the “Vision Strategic Directions – 18 Month Guide”. A
vision team was assembled to work on exploring the creation of a multi-use civic space, including
indoor/winter use, and a report was submitted to the City Council in the fall of 2008. On June 8,
2009, staff asked Council if it should continue to pursue this further. The City Council indicated
that it did and was interested in touring facilities in other cities. Staff’s original intent following the
June meeting was to present artificial turf as an option under the larger umbrella of civic space, and
include a couple of turf facilities in the tours. There are a few artificial turf facilities close by that are
domed which would allow us to tour them at any time of the year.
MORE ON VISION:
Through the vision process, we heard many ideas for additional community recreation space. The
creation of an artificial turf field was one of those ideas. The idea of an artificial turf location was
mentioned at the High School as well as converting one of the fields at Louisiana Oaks Park.
Although the idea for turf came up, it did not come up as an overwhelming desire over other
possibilities like an indoor pool, adding to the existing aquatic park, indoor track, work out space,
meeting space and an indoor playground.
NEXT STEPS:
It appears there are two ways to approach this -
Meeting of November 23, 2009 (Item No. 4) Page 2
Stand Alone/Dual Tracks
With this approach the examination of the feasibility of turf would be looked at as a focused and
stand alone project with the School District (assuming they are still interested). This would include
an analysis of cost, cost sharing, usage projections, maintenance needs, potential revenue earnings,
etc.
Under this approach, the exploration of other civic space needs would still proceed but would not
include turf and would be run on a parallel track.
Single Process/ Examine Multiple Possibilities
With this approach, the concept of turf would be incorporated into the larger assessment on the
interest in adding civic amenities/facilities to the community.
Depending on which of the two approaches noted above the Council desired to use, staff would
come back to the Council with a more specific plan of action on how to proceed.
FINANCIAL OR BUDGET CONSIDERATION:
The addition of community recreation space would require funding sources other than the Park
Improvement Fund.
VISION CONSIDERATION:
The addition of community recreation space is directly linked to the Vision Strategic Direction: St.
Louis Park is committed to being a connected and engaged community.
Attachments: None
Prepared by: Cindy Walsh, Director of Parks and Recreation
Approved by: Tom Harmening, City Manager
Meeting Date: November 23, 2009
Agenda Item #: 5
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Communications (Verbal).
RECOMMENDED ACTION:
Not Applicable.
POLICY CONSIDERATION:
Not Applicable.
BACKGROUND:
At every Study Session, verbal communications will take place between staff and Council for the
purpose of information sharing.
FINANCIAL OR BUDGET CONSIDERATION:
Not Applicable.
VISION CONSIDERATION:
Not Applicable.
Attachments: None
Prepared and Approved by: Tom Harmening, City Manager
Meeting Date: November 23, 2009
Agenda Item #: 6
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
October, 2009 Monthly Financial Report.
RECOMMENDED ACTION:
No action required at this time. This is a written report for information sharing purposes.
POLICY CONSIDERATION:
None.
BACKGROUND:
This report is designed to provide summary information regarding the overall level of revenues and
expenditures in both the General Fund and the Park and Recreation Fund. These funds should be a
primary concern in analyzing the City’s financial health because they represent the discretionary use
of tax levy dollars.
Through the month of October, actual expenditures should generally not exceed about 83% of the
annual budget. Currently, the General Fund has expenditures totaling 76% and the Park and
Recreation Fund expenditures are at 79%. Both of these figures are not only below the general
expected level, but they are also below last year’s comparable figures of 79% and 93% respectively.
Certain revenues tend to be slightly harder to gauge in this same way due to the timing of when they
are received. Significant variances from the budget for both revenues and expenditures are
highlighted below accompanied with a general discussion of reasons for the variance.
General Fund
Revenues:
• General Fund property tax revenues are slightly below 50% because of delinquent taxes.
Staff believes this revenue source may potentially fall short of the 99% that we have generally
collected in prior years because of increasing delinquencies county-wide and the increase in
commercial tax court petitions which have the ability to reduce taxes retroactively.
• License and permit revenues are at $2,510,778 through October or 99.8% of the annual
budget. Liquor license revenues under the Administration Department are running slightly
low; however, Inspections Department revenues are at 103% of budget.
• Charges for Services revenue looks low for the year, however, this is primarily due to year
end entries that will be made to reimburse Public Works Engineering time spent on capital
projects.
Meeting of November 23, 2009 (Item No. 6) Page 2
• While interest earnings are not allocated until the end of the year, it is likely that this source
of income will be down significantly, probably about $150,000 below budget, with short
term rates staying well below 1%. Accordingly, the 2010 interest income budget has been
revised downward to account for the fact that interest rates may not improve in the near
future.
Expenditures:
• Communications & Marketing Services and Other Charges exceed budget at about 118%
for the year, but this reflects the full cost of the combined Park & Recreation brochure and
Park Perspective. The 2009 budget for IR did not assume paying for the full cost of the
combined Park and Recreation and Park Perspective publication. As such, savings are shown
in the Park and Recreation budget relating to the cost of the Park and Recreation
publication.
Parks and Recreation
Revenues:
• Revenues for the Rec Center Division are running lower than last year due mainly to the
cool weather conditions over the pool season. For the 2010 budget, we have reduced the
aquatic park revenue projection to account for the fact that this revenue source can fluctuate
significantly depending on the weather.
Expenditures:
• Recreation Center supplies expenditures are at 91% of budget because all of the pool
supplies and concessions have been purchased by this time of the year.
• Environmental Division expenditures have exceeded 100% of budget primarily because of
tree removals. While the number of tree removals is down a bit this year, the diameter of the
trees being removed due to disease are larger making the cost more. The Services and Other
Charges expenditures, where the direct tree removal charges are identified, are over budget
by 70%. This issue has been addressed in the 2010 budget through an addition in budgeted
expenditures for tree removals.
FINANCIAL OR BUDGET CONSIDERATION:
None at this time.
VISION CONSIDERATION:
Not applicable.
Attachments: Monthly Financial Reports
Prepared by: Darla Monson, Senior Accountant
Reviewed by: Brian Swanson, Finance Manager
Approved by: Tom Harmening, City Manager
11/16/2009CITY OF ST LOUIS PARK 14:03:06R5509FIN1 LOGIS001
1Monthly Financial Report Page -By Co (pb), Object
2009
200910/31/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
01000 GENERAL FUND
4000 REVENUES & EXPENSES
4001 REVENUES
4010 GENERAL PROPERTY TAXES 14,970,275.00-7,208,993.31- 7,761,281.69- 48.16 |14,107,179.00-7,134,840.22- 50.58
4100 LICENSES & PERMITS 2,515,000.00- 143,370.88- 2,510,778.18-4,221.82- 99.83 |2,712,715.00-3,707,769.05- 136.68
4270 FINES & FORFEITS 312,000.00- 21,500.89- 265,120.32- 46,879.68- 84.97 |311,000.00-248,921.37- 80.04
4300 INTERGOVERNMENTAL 1,647,214.00- 567,249.63- 1,359,463.55- 287,750.45- 82.53 |1,709,365.00-1,831,463.37- 107.14
4600 CHARGES FOR SERVICES 1,201,900.00- 104,145.83- 578,039.34- 623,860.66- 48.09 |1,084,975.00-593,158.19- 54.67
5200 MISCELLANEOUS 100,000.00- 16,422.58- 129,480.00- 29,480.00 129.48 |100,000.00-85,020.83- 85.02
4001 REVENUES 20,746,389.00-852,689.81-12,051,874.70-8,694,514.30-58.09 |20,025,234.00-13,601,173.03-67.92
6001 EXPENDITURES
6002 PERSONAL SERVICES 18,646,154.00 451,841.88 14,756,217.15 3,889,936.85 79.14 |17,638,555.00 14,609,764.50 82.83
6210 SUPPLIES 781,135.00 19,283.95 522,049.01 259,085.99 66.83 |758,098.00 634,959.94 83.76
6300 NON-CAPITAL EQUIPMENT 70,775.00 3,599.93 38,483.27 32,291.73 54.37 |71,350.00 24,127.32 33.82
6350 SERVICES & OTHER CHARGES 4,195,215.00 393,777.37 2,754,729.05 1,440,485.95 65.66 |4,258,872.00 2,784,186.00 65.37
7800 CAPITAL OUTLAY 91.02 91.02-|
6001 EXPENDITURES 23,693,279.00 868,503.13 18,071,569.50 5,621,709.50 76.27 |22,726,875.00 18,053,037.76 79.43
8001 OTHER INCOME
8010 TRANSFERS IN 2,628,910.00- 219,075.82- 2,190,758.20- 438,151.80- 83.33 |2,555,694.00-2,129,745.10- 83.33
8070 OTHER RECOVERIES 2,000.00-381.60- 4,393.75-2,393.75 219.69 |2,000.00-445.00- 22.25
8100 INTEREST 350,000.00-76,283.34 426,283.34- 21.80- |325,000.00-210,444.07- 64.75
8130 CONTRIBUTIONS/DONATIONS 300.00- 5,953.00 5,953.00-|100.00-
8170 ADMINISTRATION FEES 2,500.00- 5,975.00-5,975.00 |5,825.00-
8200 MISC RECEIPTS 33.00-340.50-340.50 |912.40-
8001 OTHER INCOME 2,980,910.00-222,290.42-2,119,231.11-861,678.89-71.09 |2,882,694.00-2,347,471.57-81.43
8501 OTHER EXPENSE
8550 INTEREST/FINANCE CHARGES .71 .71-|8.25
8580 MISC EXPENSE 181,000.00 1.00 82.33 180,917.67 .05 |180,650.00 61,262.47 33.91
8590 BANK CHARGES/CREDIT CD FEES 19,000.00 1,862.91 17,983.78 1,016.22 94.65 |400.00 28,700.95 7,175.24
8501 OTHER EXPENSE 200,000.00 1,863.91 18,066.82 181,933.18 9.03 |181,050.00 89,971.67 49.69
4000 REVENUES & EXPENSES 165,980.00 204,613.19-3,918,530.51 3,752,550.51-2,360.84 |3.00-2,194,364.83 **********
01000 GENERAL FUND 165,980.00 204,613.19-3,918,530.51 3,752,550.51-2,360.84 |3.00-2,194,364.83 **********
Meeting of November 23, 2009 (Item No. 6)Page 3
11/16/2009CITY OF ST LOUIS PARK 14:03:06R5509FIN1 LOGIS001
2Monthly Financial Report Page -By Co (pb), Object
2009
200910/31/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
02000 PARK AND RECREATION
4000 REVENUES & EXPENSES
4001 REVENUES
4010 GENERAL PROPERTY TAXES 4,073,118.00-2,036,559.00- 2,036,559.00- 50.00 |3,750,197.00-1,875,098.50- 50.00
4100 LICENSES & PERMITS 50.00- 6,660.00-6,660.00 |6,075.00-
4300 INTERGOVERNMENTAL 55,702.00-3,084.50- 41,879.98- 13,822.02- 75.19 |56,402.00-60,306.27- 106.92
4600 CHARGES FOR SERVICES 1,141,598.00- 69,711.39- 945,258.92- 196,339.08- 82.80 |1,058,170.00-971,681.46- 91.83
5200 MISCELLANEOUS 883,000.00- 32,964.50- 555,499.40- 327,500.60- 62.91 |823,061.00-647,941.10- 78.72
4001 REVENUES 6,153,418.00-105,810.39-3,585,857.30-2,567,560.70-58.27 |5,687,830.00-3,561,102.33-62.61
6001 EXPENDITURES
6002 PERSONAL SERVICES 3,520,813.00 79,188.54 2,855,290.44 665,522.56 81.10 |3,403,854.00 2,927,346.18 86.00
6210 SUPPLIES 922,131.00 36,325.08 593,503.31 328,627.69 64.36 |795,292.00 827,516.48 104.05
6300 NON-CAPITAL EQUIPMENT 4,120.00 520.97 3,599.03 12.64 |4,500.00 3,900.62 86.68
6350 SERVICES & OTHER CHARGES 1,703,002.00 142,273.31 1,421,735.68 281,266.32 83.48 |1,543,904.00 1,592,874.10 103.17
7800 CAPITAL OUTLAY 15,352.00 1,529.97 3,132.80 12,219.20 20.41 |19,000.00
6001 EXPENDITURES 6,165,418.00 259,316.90 4,874,183.20 1,291,234.80 79.06 |5,766,550.00 5,351,637.38 92.80
8001 OTHER INCOME
8010 TRANSFERS IN |75,000.00-
8100 INTEREST |1,600.00-
8130 CONTRIBUTIONS/DONATIONS 12,000.00-314.00- 4,573.00-7,427.00- 38.11 |11,100.00-4,951.14- 44.60
8200 MISC REVENUE 2,890.00- 2,890.00-2,890.00 |38,236.89-
8001 OTHER INCOME 12,000.00-3,204.00-7,463.00-4,537.00-62.19 |87,700.00-43,188.03-49.25
8501 OTHER EXPENSE
8510 TRANSFERS OUT |8,981.00 7,484.20 83.33
8550 INTEREST/FINANCE CHARGES 4.61 12.97 12.97-|80.85
8590 BANK CHARGES/CREDIT CD FEES 821.05 15,640.56 15,640.56-|14,341.03
8501 OTHER EXPENSE 825.66 15,653.53 15,653.53-|8,981.00 21,906.08 243.92
4000 REVENUES & EXPENSES 151,128.17 1,296,516.43 1,296,516.43-|1.00 1,769,253.10 *********
02000 PARK AND RECREATION 151,128.17 1,296,516.43 1,296,516.43-|1.00 1,769,253.10 *********
Meeting of November 23, 2009 (Item No. 6)Page 4
11/16/2009CITY OF ST LOUIS PARK 14:10:19R5509FIN1 LOGIS005
1Monthly Financial Report Page -By Co, Dept (pb), Object
2009
200910/31/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
01000 GENERAL FUND
100 GENERAL
4000 REVENUES & EXPENSES
4001 REVENUES
4010 GENERAL PROPERTY TAXES 14,970,275.00-7,208,993.31- 7,761,281.69- 48.16 |14,107,179.00-7,134,840.22- 50.58
4300 INTERGOVERNMENTAL 45,205.00-22,602.50- 22,602.50- 50.00 |45,205.00-341,708.54- 755.91
4600 CHARGES FOR SERVICES 372.72-372.72 |232.50-
5200 MISCELLANEOUS 85,000.00-7,083.33- 71,065.09- 13,934.91- 83.61 |85,000.00-70,957.50- 83.48
4001 REVENUES 15,100,480.00-7,083.33-7,303,033.62-7,797,446.38-48.36 |14,237,384.00-7,547,738.76-53.01
6001 EXPENDITURES
6350 SERVICES & OTHER CHARGES |52.50
6001 EXPENDITURES |52.50
8001 OTHER INCOME
8010 TRANSFERS IN 2,628,910.00- 219,075.82- 2,190,758.20- 438,151.80- 83.33 |2,555,694.00-2,129,745.10- 83.33
8100 INTEREST 350,000.00-76,285.95 426,285.95- 21.80- |325,000.00-210,442.22- 64.75
8130 CONTRIBUTIONS/DONATIONS 500.00 500.00-|
8001 OTHER INCOME 2,978,910.00-219,075.82-2,113,972.25-864,937.75-70.96 |2,880,694.00-2,340,187.32-81.24
8501 OTHER EXPENSE
8580 MISC EXPENSE 180,000.00 180,000.00 |180,000.00
8501 OTHER EXPENSE 180,000.00 180,000.00 |180,000.00
4000 REVENUES & EXPENSES 17,899,390.00-226,159.15-9,417,005.87-8,482,384.13-52.61 |16,938,078.00-9,887,873.58-58.38
100 GENERAL 17,899,390.00-226,159.15-9,417,005.87-8,482,384.13-52.61 |16,938,078.00-9,887,873.58-58.38
Meeting of November 23, 2009 (Item No. 6)Page 5
11/16/2009CITY OF ST LOUIS PARK 14:10:19R5509FIN1 LOGIS005
2Monthly Financial Report Page -By Co, Dept (pb), Object
2009
200910/31/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
110 ADMINISTRATION
4000 REVENUES & EXPENSES
4001 REVENUES
4100 LICENSES & PERMITS 215,500.00-1,000.00- 169,476.96- 46,023.04- 78.64 |178,000.00-180,016.65- 101.13
4270 FINES & FORFEITS 8,000.00-6,750.00-1,250.00- 84.38 |8,000.00-4,000.00- 50.00
4300 INTERGOVERNMENTAL 947.30-947.30 |
4600 CHARGES FOR SERVICES 97.00-97.00 |
4001 REVENUES 223,500.00-1,000.00-177,271.26-46,228.74-79.32 |186,000.00-184,016.65-98.93
6001 EXPENDITURES
6002 PERSONAL SERVICES 531,500.00 8,435.95 418,538.91 112,961.09 78.75 |511,250.00 438,280.51 85.73
6210 SUPPLIES 3,700.00 312.20 2,594.83 1,105.17 70.13 |4,350.00 6,063.30 139.39
6350 SERVICES & OTHER CHARGES 455,635.00 24,108.84 326,700.55 128,934.45 71.70 |518,727.00 344,134.06 66.34
6001 EXPENDITURES 990,835.00 32,856.99 747,834.29 243,000.71 75.48 |1,034,327.00 788,477.87 76.23
8001 OTHER INCOME
8200 MISC REVENUE 33.00-340.50-340.50 |30.00-
8001 OTHER INCOME 33.00-340.50-340.50 |30.00-
8501 OTHER EXPENSE
8550 INTEREST/FINANCE CHARGES .71 .71-|8.25
8590 BANK CHARGES/CREDIT CD FEES 4.86 4.86-|24.93
8501 OTHER EXPENSE 5.57 5.57-|33.18
4000 REVENUES & EXPENSES 767,335.00 31,823.99 570,228.10 197,106.90 74.31 |848,327.00 604,464.40 71.25
110 ADMINISTRATION 767,335.00 31,823.99 570,228.10 197,106.90 74.31 |848,327.00 604,464.40 71.25
Meeting of November 23, 2009 (Item No. 6)Page 6
11/16/2009CITY OF ST LOUIS PARK 14:10:19R5509FIN1 LOGIS005
3Monthly Financial Report Page -By Co, Dept (pb), Object
2009
200910/31/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
120 FINANCE
4000 REVENUES & EXPENSES
4001 REVENUES
4600 CHARGES FOR SERVICES 50,000.00-8,053.00- 35,886.75- 14,113.25- 71.77 |50,000.00-35,183.25- 70.37
5200 MISCELLANEOUS 935.87- 1,085.87-1,085.87 |
4001 REVENUES 50,000.00-8,988.87-36,972.62-13,027.38-73.95 |50,000.00-35,183.25-70.37
6001 EXPENDITURES
6002 PERSONAL SERVICES 999,200.00 15,530.75 786,227.49 212,972.51 78.69 |951,407.00 738,035.73 77.57
6210 SUPPLIES 4,225.00 87.08 2,465.41 1,759.59 58.35 |4,000.00 2,872.42 71.81
6350 SERVICES & OTHER CHARGES 162,555.00 11,716.99 117,937.20 44,617.80 72.55 |167,356.00 132,005.88 78.88
6001 EXPENDITURES 1,165,980.00 27,334.82 906,630.10 259,349.90 77.76 |1,122,763.00 872,914.03 77.75
8001 OTHER INCOME
8170 ADMINISTRATION FEES 2,500.00- 5,975.00-5,975.00 |5,825.00-
8200 MISC REVENUE |281.71-
8001 OTHER INCOME 2,500.00-5,975.00-5,975.00 |6,106.71-
8501 OTHER EXPENSE
8580 MISC EXPENSE 500.00 24.41 475.59 4.88 |150.00 61,262.47 *********
8590 BANK CHARGES/CREDIT CD FEES 500.00 22.97 477.03 4.59 |300.00 10.16 3.39
8501 OTHER EXPENSE 1,000.00 47.38 952.62 4.74 |450.00 61,272.63 *********
4000 REVENUES & EXPENSES 1,116,980.00 15,845.95 863,729.86 253,250.14 77.33 |1,073,213.00 892,896.70 83.20
120 FINANCE 1,116,980.00 15,845.95 863,729.86 253,250.14 77.33 |1,073,213.00 892,896.70 83.20
Meeting of November 23, 2009 (Item No. 6)Page 7
11/16/2009CITY OF ST LOUIS PARK 14:10:19R5509FIN1 LOGIS005
4Monthly Financial Report Page -By Co, Dept (pb), Object
2009
200910/31/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
130 HUMAN RESOURCES
4000 REVENUES & EXPENSES
4001 REVENUES
4600 CHARGES FOR SERVICES 9,000.00-556.00- 6,017.00-2,983.00- 66.86 |9,000.00-3,670.00- 40.78
5200 MISCELLANEOUS 30.00-30.00 |
4001 REVENUES 9,000.00-556.00-6,047.00-2,953.00-67.19 |9,000.00-3,670.00-40.78
6001 EXPENDITURES
6002 PERSONAL SERVICES 481,000.00 12,850.08 391,012.60 89,987.40 81.29 |459,624.00 387,108.91 84.22
6210 SUPPLIES 2,000.00 63.74 1,597.07 402.93 79.85 |2,000.00 840.59 42.03
6350 SERVICES & OTHER CHARGES 160,550.00 9,800.47 91,045.22 69,504.78 56.71 |168,050.00 101,595.63 60.46
6001 EXPENDITURES 643,550.00 22,714.29 483,654.89 159,895.11 75.15 |629,674.00 489,545.13 77.75
8001 OTHER INCOME
8501 OTHER EXPENSE
4000 REVENUES & EXPENSES 634,550.00 22,158.29 477,607.89 156,942.11 75.27 |620,674.00 485,875.13 78.28
130 HUMAN RESOURCES 634,550.00 22,158.29 477,607.89 156,942.11 75.27 |620,674.00 485,875.13 78.28
Meeting of November 23, 2009 (Item No. 6)Page 8
11/16/2009CITY OF ST LOUIS PARK 14:10:19R5509FIN1 LOGIS005
5Monthly Financial Report Page -By Co, Dept (pb), Object
2009
200910/31/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
135 COMMUNITY DEVELOPMENT
4000 REVENUES & EXPENSES
4001 REVENUES
4100 LICENSES & PERMITS 12,000.00-1,355.00- 12,164.25-164.25 101.37 |12,000.00-11,205.00- 93.38
4600 CHARGES FOR SERVICES 585,000.00- 84,965.58- 429,904.82- 155,095.18- 73.49 |572,675.00-462,155.33- 80.70
4001 REVENUES 597,000.00-86,320.58-442,069.07-154,930.93-74.05 |584,675.00-473,360.33-80.96
6001 EXPENDITURES
6002 PERSONAL SERVICES 1,047,000.00 6,087.18 806,691.53 240,308.47 77.05 |1,019,147.00 839,615.21 82.38
6210 SUPPLIES 3,000.00 531.80 2,468.20 17.73 |3,000.00 525.38 17.51
6300 NON-CAPITAL EQUIPMENT 1,000.00 1,000.00 |1,000.00
6350 SERVICES & OTHER CHARGES 56,750.00 419.91- 11,626.32 45,123.68 20.49 |57,750.00 44,264.50 76.65
6001 EXPENDITURES 1,107,750.00 5,667.27 818,849.65 288,900.35 73.92 |1,080,897.00 884,405.09 81.82
8001 OTHER INCOME
8501 OTHER EXPENSE
4000 REVENUES & EXPENSES 510,750.00 80,653.31-376,780.58 133,969.42 73.77 |496,222.00 411,044.76 82.83
135 COMMUNITY DEVELOPMENT 510,750.00 80,653.31-376,780.58 133,969.42 73.77 |496,222.00 411,044.76 82.83
Meeting of November 23, 2009 (Item No. 6)Page 9
11/16/2009CITY OF ST LOUIS PARK 14:10:19R5509FIN1 LOGIS005
6Monthly Financial Report Page -By Co, Dept (pb), Object
2009
200910/31/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
140 FACILITIES MAINTENANCE
4000 REVENUES & EXPENSES
4001 REVENUES
4600 CHARGES FOR SERVICES 8,200.00-11,500.00-3,300.00 140.24 |8,200.00-
5200 MISCELLANEOUS 15,000.00-1,250.00- 13,750.00-1,250.00- 91.67 |15,000.00-14,063.33- 93.76
4001 REVENUES 23,200.00-1,250.00-25,250.00-2,050.00 108.84 |23,200.00-14,063.33-60.62
6001 EXPENDITURES
6002 PERSONAL SERVICES 534,000.00 14,772.87 432,285.13 101,714.87 80.95 |510,784.00 419,697.49 82.17
6210 SUPPLIES 105,500.00 7,139.20 37,304.97 68,195.03 35.36 |109,500.00 61,438.78 56.11
6300 NON-CAPITAL EQUIPMENT 26,000.00 3,241.83 13,885.05 12,114.95 53.40 |31,000.00 6,685.05 21.56
6350 SERVICES & OTHER CHARGES 537,942.00 16,168.36 313,515.12 224,426.88 58.28 |536,642.00 340,110.91 63.38
6001 EXPENDITURES 1,203,442.00 41,322.26 796,990.27 406,451.73 66.23 |1,187,926.00 827,932.23 69.70
8001 OTHER INCOME
8200 MISC REVENUE |385.09-
8001 OTHER INCOME |385.09-
8501 OTHER EXPENSE
8580 MISC EXPENSE 37.02 37.02-|
8590 BANK CHARGES/CREDIT CD FEES 203.10 203.10-|6.19
8501 OTHER EXPENSE 240.12 240.12-|6.19
4000 REVENUES & EXPENSES 1,180,242.00 40,072.26 771,980.39 408,261.61 65.41 |1,164,726.00 813,490.00 69.84
140 FACILITIES MAINTENANCE 1,180,242.00 40,072.26 771,980.39 408,261.61 65.41 |1,164,726.00 813,490.00 69.84
Meeting of November 23, 2009 (Item No. 6)Page 10
11/16/2009CITY OF ST LOUIS PARK 14:10:19R5509FIN1 LOGIS005
7Monthly Financial Report Page -By Co, Dept (pb), Object
2009
200910/31/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
145 INFORMATION RESOURCES
4000 REVENUES & EXPENSES
4001 REVENUES
4600 CHARGES FOR SERVICES 1,277.42-1,277.42 |
4001 REVENUES 1,277.42-1,277.42 |
6001 EXPENDITURES
6002 PERSONAL SERVICES 575,000.00 14,344.07 469,635.95 105,364.05 81.68 |566,679.00 535,982.94 94.58
6210 SUPPLIES 30,800.00 2,382.25 17,188.31 13,611.69 55.81 |31,200.00 22,726.80 72.84
6300 NON-CAPITAL EQUIPMENT 352.77 3,284.23 3,284.23-|2,300.00 3,552.45 154.45
6350 SERVICES & OTHER CHARGES 877,970.00 96,367.94 591,677.30 286,292.70 67.39 |860,660.00 597,702.02 69.45
6001 EXPENDITURES 1,483,770.00 113,447.03 1,081,785.79 401,984.21 72.91 |1,460,839.00 1,159,964.21 79.40
8001 OTHER INCOME
8501 OTHER EXPENSE
8590 BANK CHARGES/CREDIT CD FEES 62.52 113.97 113.97-|52.75
8501 OTHER EXPENSE 62.52 113.97 113.97-|52.75
4000 REVENUES & EXPENSES 1,483,770.00 113,509.55 1,080,622.34 403,147.66 72.83 |1,460,839.00 1,160,016.96 79.41
145 INFORMATION RESOURCES 1,483,770.00 113,509.55 1,080,622.34 403,147.66 72.83 |1,460,839.00 1,160,016.96 79.41
Meeting of November 23, 2009 (Item No. 6)Page 11
11/16/2009CITY OF ST LOUIS PARK 14:10:19R5509FIN1 LOGIS005
8Monthly Financial Report Page -By Co, Dept (pb), Object
2009
200910/31/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
150 COMMUNICATIONS & MARKETING
4000 REVENUES & EXPENSES
4001 REVENUES
4300 INTERGOVERNMENTAL 3,000.00-3,000.00-|2,500.00-
4001 REVENUES 3,000.00-3,000.00-|2,500.00-
6001 EXPENDITURES
6002 PERSONAL SERVICES 184,980.00 3,231.26 123,833.64 61,146.36 66.94 |173,932.00 73,813.98 42.44
6350 SERVICES & OTHER CHARGES 104,245.00 21,885.90 123,104.02 18,859.02- 118.09 |113,850.00 126,642.67 111.24
6001 EXPENDITURES 289,225.00 25,117.16 246,937.66 42,287.34 85.38 |287,782.00 200,456.65 69.66
8001 OTHER INCOME
8501 OTHER EXPENSE
8590 BANK CHARGES/CREDIT CD FEES 16.49 16.49-|16.18
8501 OTHER EXPENSE 16.49 16.49-|16.18
4000 REVENUES & EXPENSES 286,225.00 25,117.16 246,954.15 39,270.85 86.28 |287,782.00 197,972.83 68.79
150 COMMUNICATIONS & MARKETING 286,225.00 25,117.16 246,954.15 39,270.85 86.28 |287,782.00 197,972.83 68.79
Meeting of November 23, 2009 (Item No. 6)Page 12
11/16/2009CITY OF ST LOUIS PARK 14:10:19R5509FIN1 LOGIS005
9Monthly Financial Report Page -By Co, Dept (pb), Object
2009
200910/31/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
160 POLICE
4000 REVENUES & EXPENSES
4001 REVENUES
4100 LICENSES & PERMITS |20.00-
4270 FINES & FORFEITS 303,500.00- 21,500.89- 258,370.32- 45,129.68- 85.13 |302,600.00-244,263.37- 80.72
4300 INTERGOVERNMENTAL 809,009.00- 380,737.63- 688,666.72- 120,342.28- 85.12 |882,160.00-793,499.78- 89.95
4600 CHARGES FOR SERVICES 109,700.00- 10,163.25- 74,868.52- 34,831.48- 68.25 |110,300.00-79,748.11- 72.30
5200 MISCELLANEOUS 7,153.38- 43,523.85- 43,523.85 |
4001 REVENUES 1,222,209.00-419,555.15-1,065,429.41-156,779.59-87.17 |1,295,060.00-1,117,531.26-86.29
6001 EXPENDITURES
6002 PERSONAL SERVICES 6,572,294.00 173,601.13 5,240,965.32 1,331,328.68 79.74 |6,185,321.00 5,202,243.94 84.11
6210 SUPPLIES 150,900.00 1,229.89 61,190.12 89,709.88 40.55 |155,300.00 69,247.31 44.59
6300 NON-CAPITAL EQUIPMENT 35,775.00 5.33 17,709.35 18,065.65 49.50 |33,550.00 13,134.48 39.15
6350 SERVICES & OTHER CHARGES 547,053.00 27,491.61 323,871.91 223,181.09 59.20 |552,343.00 319,893.51 57.92
6001 EXPENDITURES 7,306,022.00 202,327.96 5,643,736.70 1,662,285.30 77.25 |6,926,514.00 5,604,519.24 80.91
8001 OTHER INCOME
8070 OTHER RECOVERIES 2,000.00-381.60- 4,393.75-2,393.75 219.69 |2,000.00-445.00- 22.25
8100 INTEREST 2.61-2.61 |1.85-
8001 OTHER INCOME 2,000.00-381.60-4,396.36-2,396.36 219.82 |2,000.00-446.85-22.34
8501 OTHER EXPENSE
8580 MISC EXPENSE 500.00 500.00 |500.00
8590 BANK CHARGES/CREDIT CD FEES 500.00 17.20 187.01 312.99 37.40 |100.00 190.02 190.02
8501 OTHER EXPENSE 1,000.00 17.20 187.01 812.99 18.70 |600.00 190.02 31.67
4000 REVENUES & EXPENSES 6,082,813.00 217,591.59-4,574,097.94 1,508,715.06 75.20 |5,630,054.00 4,486,731.15 79.69
160 POLICE 6,082,813.00 217,591.59-4,574,097.94 1,508,715.06 75.20 |5,630,054.00 4,486,731.15 79.69
Meeting of November 23, 2009 (Item No. 6)Page 13
11/16/2009CITY OF ST LOUIS PARK 14:10:19R5509FIN1 LOGIS005
10Monthly Financial Report Page -By Co, Dept (pb), Object
2009
200910/31/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
161 COMMUNITY OUTREACH - POLICE
4000 REVENUES & EXPENSES
4001 REVENUES
6001 EXPENDITURES
6002 PERSONAL SERVICES 76,500.00 2,062.24 62,070.53 14,429.47 81.14 |73,127.00 61,775.13 84.48
6210 SUPPLIES 850.00 850.00 |1,100.00 473.75 43.07
6350 SERVICES & OTHER CHARGES 8,705.00 4,512.96 4,192.04 51.84 |9,756.00 5,230.87 53.62
6001 EXPENDITURES 86,055.00 2,062.24 66,583.49 19,471.51 77.37 |83,983.00 67,479.75 80.35
8001 OTHER INCOME
8501 OTHER EXPENSE
4000 REVENUES & EXPENSES 86,055.00 2,062.24 66,583.49 19,471.51 77.37 |83,983.00 67,479.75 80.35
161 COMMUNITY OUTREACH - POLICE 86,055.00 2,062.24 66,583.49 19,471.51 77.37 |83,983.00 67,479.75 80.35
Meeting of November 23, 2009 (Item No. 6)Page 14
11/16/2009CITY OF ST LOUIS PARK 14:10:19R5509FIN1 LOGIS005
11Monthly Financial Report Page -By Co, Dept (pb), Object
2009
200910/31/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
165 FIRE PROTECTION
4000 REVENUES & EXPENSES
4001 REVENUES
4100 LICENSES & PERMITS 50,000.00-1,890.02- 37,377.74- 12,622.26- 74.76 |55,000.00-32,264.48- 58.66
4300 INTERGOVERNMENTAL 300,000.00- 186,512.00- 192,224.53- 107,775.47- 64.07 |332,000.00-252,447.00- 76.04
4600 CHARGES FOR SERVICES 4,000.00-380.00- 15,323.00- 11,323.00 383.08 |4,000.00-10,170.00- 254.25
4001 REVENUES 354,000.00-188,782.02-244,925.27-109,074.73-69.19 |391,000.00-294,881.48-75.42
6001 EXPENDITURES
6002 PERSONAL SERVICES 2,815,680.00 74,308.83 2,199,658.35 616,021.65 78.12 |2,712,378.00 2,146,983.65 79.16
6210 SUPPLIES 71,810.00 3,347.46 33,021.77 38,788.23 45.98 |93,648.00 64,149.11 68.50
6300 NON-CAPITAL EQUIPMENT 5,000.00 2,909.64 2,090.36 58.19 |
6350 SERVICES & OTHER CHARGES 224,183.00 11,605.42 129,269.51 94,913.49 57.66 |223,092.00 144,211.70 64.64
6001 EXPENDITURES 3,116,673.00 89,261.71 2,364,859.27 751,813.73 75.88 |3,029,118.00 2,355,344.46 77.76
8001 OTHER INCOME
8130 CONTRIBUTIONS/DONATIONS 300.00- 5,453.00 5,453.00-|100.00-
8001 OTHER INCOME 300.00-5,453.00 5,453.00-|100.00-
8501 OTHER EXPENSE
8590 BANK CHARGES/CREDIT CD FEES 11.52 11.52-|
8501 OTHER EXPENSE 11.52 11.52-|
4000 REVENUES & EXPENSES 2,762,673.00 99,820.31-2,125,398.52 637,274.48 76.93 |2,638,118.00 2,060,362.98 78.10
165 FIRE PROTECTION 2,762,673.00 99,820.31-2,125,398.52 637,274.48 76.93 |2,638,118.00 2,060,362.98 78.10
Meeting of November 23, 2009 (Item No. 6)Page 15
11/16/2009CITY OF ST LOUIS PARK 14:10:19R5509FIN1 LOGIS005
12Monthly Financial Report Page -By Co, Dept (pb), Object
2009
200910/31/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
170 INSPECTIONAL SERVICES
4000 REVENUES & EXPENSES
4001 REVENUES
4100 LICENSES & PERMITS 2,162,500.00- 134,365.86- 2,230,259.23- 67,759.23 103.13 |2,392,615.00-3,399,882.92- 142.10
4300 INTERGOVERNMENTAL |445.65-
4600 CHARGES FOR SERVICES 28.00- 2,242.11-2,242.11 |800.00-924.00- 115.50
5200 MISCELLANEOUS 25.19-25.19 |
4001 REVENUES 2,162,500.00-134,393.86-2,232,526.53-70,026.53 103.24 |2,393,415.00-3,401,252.57-142.11
6001 EXPENDITURES
6002 PERSONAL SERVICES 1,941,500.00 48,890.75 1,498,083.94 443,416.06 77.16 |1,771,747.00 1,497,399.45 84.52
6210 SUPPLIES 22,300.00 625.23 10,375.09 11,924.91 46.53 |11,500.00 13,896.81 120.84
6350 SERVICES & OTHER CHARGES 71,627.00 9,663.22 46,299.57 25,327.43 64.64 |69,627.00 85,480.19 122.77
6001 EXPENDITURES 2,035,427.00 59,179.20 1,554,758.60 480,668.40 76.38 |1,852,874.00 1,596,776.45 86.18
8001 OTHER INCOME
8200 MISC RECEIPTS |215.60-
8001 OTHER INCOME |215.60-
8501 OTHER EXPENSE
8580 MISC EXPENSE 1.00 20.90 20.90-|
8590 BANK CHARGES/CREDIT CD FEES 18,000.00 1,783.19 17,402.12 597.88 96.68 |28,344.30
8501 OTHER EXPENSE 18,000.00 1,784.19 17,423.02 576.98 96.79 |28,344.30
4000 REVENUES & EXPENSES 109,073.00-73,430.47-660,344.91-551,271.91 605.42 |540,541.00-1,776,347.42-328.62
170 INSPECTIONAL SERVICES 109,073.00-73,430.47-660,344.91-551,271.91 605.42 |540,541.00-1,776,347.42-328.62
Meeting of November 23, 2009 (Item No. 6)Page 16
11/16/2009CITY OF ST LOUIS PARK 14:10:19R5509FIN1 LOGIS005
13Monthly Financial Report Page -By Co, Dept (pb), Object
2009
200910/31/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
175 PUBLIC WORKS - ADMINISTRATION
4000 REVENUES & EXPENSES
4001 REVENUES
6001 EXPENDITURES
6002 PERSONAL SERVICES 826,500.00 24,328.23 726,426.70 100,073.30 87.89 |793,133.00 656,750.56 82.80
6210 SUPPLIES 4,500.00 47.63 3,590.65 909.35 79.79 |4,500.00 1,899.81 42.22
6300 NON-CAPITAL EQUIPMENT 1,000.00 1,000.00 |1,500.00
6350 SERVICES & OTHER CHARGES 22,950.00 6,999.29 16,328.32 6,621.68 71.15 |33,450.00 24,918.37 74.49
6001 EXPENDITURES 854,950.00 31,375.15 746,345.67 108,604.33 87.30 |832,583.00 683,568.74 82.10
8001 OTHER INCOME
8501 OTHER EXPENSE
8590 BANK CHARGES/CREDIT CD FEES 21.74 21.74-|31.15
8501 OTHER EXPENSE 21.74 21.74-|31.15
4000 REVENUES & EXPENSES 854,950.00 31,375.15 746,367.41 108,582.59 87.30 |832,583.00 683,599.89 82.11
175 PUBLIC WORKS - ADMINISTRATION 854,950.00 31,375.15 746,367.41 108,582.59 87.30 |832,583.00 683,599.89 82.11
Meeting of November 23, 2009 (Item No. 6)Page 17
11/16/2009CITY OF ST LOUIS PARK 14:10:19R5509FIN1 LOGIS005
14Monthly Financial Report Page -By Co, Dept (pb), Object
2009
200910/31/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
176 PUBLIC WORKS - ENGINEERING
4000 REVENUES & EXPENSES
4001 REVENUES
4100 LICENSES & PERMITS 75,000.00-4,670.00- 60,780.00- 14,220.00- 81.04 |75,000.00-84,350.00- 112.47
4600 CHARGES FOR SERVICES 436,000.00-550.00- 435,450.00-.13 |330,000.00-1,075.00- .33
4001 REVENUES 511,000.00-4,670.00-61,330.00-449,670.00-12.00 |405,000.00-85,425.00-21.09
6001 EXPENDITURES
6002 PERSONAL SERVICES 844,000.00 21,116.80 605,494.90 238,505.10 71.74 |690,511.00 604,755.73 87.58
6210 SUPPLIES 7,050.00 20.25 2,457.78 4,592.22 34.86 |7,000.00 4,090.19 58.43
6300 NON-CAPITAL EQUIPMENT 2,000.00 695.00 1,305.00 34.75 |2,000.00
6350 SERVICES & OTHER CHARGES 70,750.00 8,088.50 49,203.38 21,546.62 69.55 |85,671.00 27,260.07 31.82
6001 EXPENDITURES 923,800.00 29,225.55 657,851.06 265,948.94 71.21 |785,182.00 636,105.99 81.01
8001 OTHER INCOME
8501 OTHER EXPENSE
8590 BANK CHARGES/CREDIT CD FEES |25.27
8501 OTHER EXPENSE |25.27
4000 REVENUES & EXPENSES 412,800.00 24,555.55 596,521.06 183,721.06-144.51 |380,182.00 550,706.26 144.85
176 PUBLIC WORKS - ENGINEERING 412,800.00 24,555.55 596,521.06 183,721.06-144.51 |380,182.00 550,706.26 144.85
Meeting of November 23, 2009 (Item No. 6)Page 18
11/16/2009CITY OF ST LOUIS PARK 14:10:19R5509FIN1 LOGIS005
15Monthly Financial Report Page -By Co, Dept (pb), Object
2009
200910/31/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
177 PUBLIC WORKS - OPERATIONS
4000 REVENUES & EXPENSES
4001 REVENUES
4100 LICENSES & PERMITS 90.00-720.00-720.00 |100.00-30.00- 30.00
4270 FINES & FORFEITS 500.00-500.00-|400.00-658.00- 164.50
4300 INTERGOVERNMENTAL 490,000.00-455,022.50- 34,977.50- 92.86 |450,000.00-440,862.40- 97.97
4001 REVENUES 490,500.00-90.00-455,742.50-34,757.50-92.91 |450,500.00-441,550.40-98.01
6001 EXPENDITURES
6002 PERSONAL SERVICES 1,217,000.00 32,281.74 995,292.16 221,707.84 81.78 |1,219,515.00 1,007,321.27 82.60
6210 SUPPLIES 374,500.00 4,029.02 349,731.21 24,768.79 93.39 |331,000.00 386,735.69 116.84
6300 NON-CAPITAL EQUIPMENT |755.34
6350 SERVICES & OTHER CHARGES 894,300.00 150,300.74 609,637.67 284,662.33 68.17 |861,898.00 490,683.12 56.93
7800 CAPITAL OUTLAY 91.02 91.02-|
6001 EXPENDITURES 2,485,800.00 186,611.50 1,954,752.06 531,047.94 78.64 |2,412,413.00 1,885,495.42 78.16
8001 OTHER INCOME
8501 OTHER EXPENSE
4000 REVENUES & EXPENSES 1,995,300.00 186,521.50 1,499,009.56 496,290.44 75.13 |1,961,913.00 1,443,945.02 73.60
177 PUBLIC WORKS - OPERATIONS 1,995,300.00 186,521.50 1,499,009.56 496,290.44 75.13 |1,961,913.00 1,443,945.02 73.60
01000 GENERAL FUND 165,980.00 204,613.19-3,918,530.51 3,752,550.51-2,360.84 |3.00-2,194,364.83 **********
Meeting of November 23, 2009 (Item No. 6)Page 19
11/16/2009CITY OF ST LOUIS PARK 14:10:19R5509FIN1 LOGIS005
16Monthly Financial Report Page -By Co, Dept (pb), Object
2009
200910/31/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
02000 PARK AND RECREATION
200 ORGANIZED RECREATION
4000 REVENUES & EXPENSES
4001 REVENUES
4010 GENERAL PROPERTY TAXES 4,073,118.00-2,036,559.00- 2,036,559.00- 50.00 |3,750,197.00-1,875,098.50- 50.00
4300 INTERGOVERNMENTAL 44,702.00-22,351.00- 22,351.00- 50.00 |44,702.00-22,351.00- 50.00
4600 CHARGES FOR SERVICES 259,298.00-6,377.42- 226,235.72- 33,062.28- 87.25 |242,070.00-172,567.85- 71.29
5200 MISCELLANEOUS 34,000.00-885.00- 18,811.70- 15,188.30- 55.33 |19,600.00-11,784.72- 60.13
4001 REVENUES 4,411,118.00-7,262.42-2,303,957.42-2,107,160.58-52.23 |4,056,569.00-2,081,802.07-51.32
6001 EXPENDITURES
6002 PERSONAL SERVICES 729,162.00 15,569.15 577,834.63 151,327.37 79.25 |711,222.00 621,499.53 87.38
6210 SUPPLIES 59,451.00 702.98 30,404.49 29,046.51 51.14 |66,892.00 30,182.23 45.12
6350 SERVICES & OTHER CHARGES 502,597.00 11,685.52 398,580.66 104,016.34 79.30 |472,585.00 439,917.48 93.09
6001 EXPENDITURES 1,291,210.00 27,957.65 1,006,819.78 284,390.22 77.97 |1,250,699.00 1,091,599.24 87.28
8001 OTHER INCOME
8100 INTEREST |1,600.00-
8130 CONTRIBUTIONS/DONATIONS 14,000.00-1,500.00- 12,500.00- 10.71 |13,100.00-3,000.00- 22.90
8200 MISC REVENUE 2,890.00- 2,890.00-2,890.00 |38,236.89-
8001 OTHER INCOME 14,000.00-2,890.00-4,390.00-9,610.00-31.36 |14,700.00-41,236.89-280.52
8501 OTHER EXPENSE
8550 INTEREST/FINANCE CHARGES 3.79 3.79-|
8590 BANK CHARGES/CREDIT CD FEES 783.26 15,090.58 15,090.58-|13,744.54
8501 OTHER EXPENSE 783.26 15,094.37 15,094.37-|13,744.54
4000 REVENUES & EXPENSES 3,133,908.00-18,588.49 1,286,433.27-1,847,474.73-41.05 |2,820,570.00-1,017,695.18-36.08
200 ORGANIZED RECREATION 3,133,908.00-18,588.49 1,286,433.27-1,847,474.73-41.05 |2,820,570.00-1,017,695.18-36.08
Meeting of November 23, 2009 (Item No. 6)Page 20
11/16/2009CITY OF ST LOUIS PARK 14:10:19R5509FIN1 LOGIS005
17Monthly Financial Report Page -By Co, Dept (pb), Object
2009
200910/31/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
201 RECREATION CENTER
4000 REVENUES & EXPENSES
4001 REVENUES
4600 CHARGES FOR SERVICES 679,000.00-8,380.72- 472,635.78- 206,364.22- 69.61 |645,500.00-548,386.86- 84.96
5200 MISCELLANEOUS 722,000.00- 22,721.08- 408,115.79- 313,884.21- 56.53 |691,200.00-517,501.20- 74.87
4001 REVENUES 1,401,000.00-31,101.80-880,751.57-520,248.43-62.87 |1,336,700.00-1,065,888.06-79.74
6001 EXPENDITURES
6002 PERSONAL SERVICES 792,467.00 14,209.94 653,304.71 139,162.29 82.44 |765,999.00 642,495.56 83.88
6210 SUPPLIES 170,350.00 5,425.02 155,777.83 14,572.17 91.45 |167,100.00 159,875.11 95.68
6350 SERVICES & OTHER CHARGES 491,950.00 21,391.89 345,952.30 145,997.70 70.32 |413,284.00 407,427.53 98.58
7800 CAPITAL OUTLAY |12,000.00
6001 EXPENDITURES 1,454,767.00 41,026.85 1,155,034.84 299,732.16 79.40 |1,358,383.00 1,209,798.20 89.06
8001 OTHER INCOME
8501 OTHER EXPENSE
8550 INTEREST/FINANCE CHARGES 4.61 9.18 9.18-|2.28
8501 OTHER EXPENSE 4.61 9.18 9.18-|2.28
4000 REVENUES & EXPENSES 53,767.00 9,929.66 274,292.45 220,525.45-510.15 |21,683.00 143,912.42 663.71
201 RECREATION CENTER 53,767.00 9,929.66 274,292.45 220,525.45-510.15 |21,683.00 143,912.42 663.71
Meeting of November 23, 2009 (Item No. 6)Page 21
11/16/2009CITY OF ST LOUIS PARK 14:10:19R5509FIN1 LOGIS005
18Monthly Financial Report Page -By Co, Dept (pb), Object
2009
200910/31/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
202 PARK MAINTENANCE
4000 REVENUES & EXPENSES
4001 REVENUES
4100 LICENSES & PERMITS 50.00- 6,660.00-6,660.00 |6,075.00-
4600 CHARGES FOR SERVICES 10,700.00-130.00 10,830.00-1.21- |8,700.00-
5200 MISCELLANEOUS 26,000.00-935.00- 36,722.23- 10,722.23 141.24 |11,600.00-34,401.03- 296.56
4001 REVENUES 36,700.00-985.00-43,252.23-6,552.23 117.85 |20,300.00-40,476.03-199.39
6001 EXPENDITURES
6002 PERSONAL SERVICES 986,400.00 24,329.14 791,547.06 194,852.94 80.25 |961,356.00 844,092.55 87.80
6210 SUPPLIES 93,555.00 997.01 72,429.28 21,125.72 77.42 |88,700.00 95,397.00 107.55
6300 NON-CAPITAL EQUIPMENT 4,120.00 4,120.00 |4,000.00 3,900.62 97.52
6350 SERVICES & OTHER CHARGES 369,510.00 33,534.29 270,522.14 98,987.86 73.21 |316,462.00 295,791.16 93.47
7800 CAPITAL OUTLAY 7,000.00 1,529.97 1,529.97 5,470.03 21.86 |7,000.00
6001 EXPENDITURES 1,460,585.00 60,390.41 1,136,028.45 324,556.55 77.78 |1,377,518.00 1,239,181.33 89.96
8001 OTHER INCOME
8501 OTHER EXPENSE
4000 REVENUES & EXPENSES 1,423,885.00 59,405.41 1,092,776.22 331,108.78 76.75 |1,357,218.00 1,198,705.30 88.32
202 PARK MAINTENANCE 1,423,885.00 59,405.41 1,092,776.22 331,108.78 76.75 |1,357,218.00 1,198,705.30 88.32
Meeting of November 23, 2009 (Item No. 6)Page 22
11/16/2009CITY OF ST LOUIS PARK 14:10:19R5509FIN1 LOGIS005
19Monthly Financial Report Page -By Co, Dept (pb), Object
2009
200910/31/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
203 WESTWOOD HILLS
4000 REVENUES & EXPENSES
4001 REVENUES
4600 CHARGES FOR SERVICES 82,600.00-8,661.35- 85,278.74-2,678.74 103.24 |80,150.00-78,115.10- 97.46
5200 MISCELLANEOUS 35.00-332.00-332.00 |269.95-
4001 REVENUES 82,600.00-8,696.35-85,610.74-3,010.74 103.64 |80,150.00-78,385.05-97.80
6001 EXPENDITURES
6002 PERSONAL SERVICES 420,586.00 11,314.87 349,578.16 71,007.84 83.12 |404,679.00 343,152.68 84.80
6210 SUPPLIES 26,700.00 1,937.21 14,800.24 11,899.76 55.43 |22,650.00 15,287.03 67.49
6300 NON-CAPITAL EQUIPMENT 500.00 500.00-|
6350 SERVICES & OTHER CHARGES 44,500.00 2,286.88 29,749.70 14,750.30 66.85 |39,349.00 32,823.36 83.42
6001 EXPENDITURES 491,786.00 15,538.96 394,628.10 97,157.90 80.24 |466,678.00 391,263.07 83.84
8001 OTHER INCOME
8130 CONTRIBUTIONS/DONATIONS 314.00- 1,273.00-1,273.00 |2,157.75-
8001 OTHER INCOME 314.00-1,273.00-1,273.00 |2,157.75-
8501 OTHER EXPENSE
8590 BANK CHARGES/CREDIT CD FEES 37.79 549.98 549.98-|564.67
8501 OTHER EXPENSE 37.79 549.98 549.98-|564.67
4000 REVENUES & EXPENSES 409,186.00 6,566.40 308,294.34 100,891.66 75.34 |386,528.00 311,284.94 80.53
203 WESTWOOD HILLS 409,186.00 6,566.40 308,294.34 100,891.66 75.34 |386,528.00 311,284.94 80.53
Meeting of November 23, 2009 (Item No. 6)Page 23
11/16/2009CITY OF ST LOUIS PARK 14:10:19R5509FIN1 LOGIS005
20Monthly Financial Report Page -By Co, Dept (pb), Object
2009
200910/31/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
204 ENVIRONMENT
4000 REVENUES & EXPENSES
4001 REVENUES
4300 INTERGOVERNMENTAL |29,500.00-
4600 CHARGES FOR SERVICES 110,000.00- 46,291.90- 154,107.08- 44,107.08 140.10 |81,750.00-153,252.91- 187.47
5200 MISCELLANEOUS 3,860.98-3,860.98 |100.00-
4001 REVENUES 110,000.00-46,291.90-157,968.06-47,968.06 143.61 |81,750.00-182,852.91-223.67
6001 EXPENDITURES
6002 PERSONAL SERVICES 108,898.00 895.61 89,611.00 19,287.00 82.29 |99,297.00 89,609.31 90.24
6210 SUPPLIES 19,425.00 888.98 14,849.81 4,575.19 76.45 |17,900.00 16,134.90 90.14
6300 NON-CAPITAL EQUIPMENT |500.00
6350 SERVICES & OTHER CHARGES 158,470.00 62,742.00 269,642.07 111,172.07- 170.15 |171,285.00 276,516.00 161.44
6001 EXPENDITURES 286,793.00 64,526.59 374,102.88 87,309.88-130.44 |288,982.00 382,260.21 132.28
8001 OTHER INCOME
8130 CONTRIBUTIONS/DONATIONS 2,000.00 1,800.00-3,800.00 90.00- |2,000.00 206.61 10.33
8001 OTHER INCOME 2,000.00 1,800.00-3,800.00 90.00-|2,000.00 206.61 10.33
8501 OTHER EXPENSE
4000 REVENUES & EXPENSES 178,793.00 18,234.69 214,334.82 35,541.82-119.88 |209,232.00 199,613.91 95.40
204 ENVIRONMENT 178,793.00 18,234.69 214,334.82 35,541.82-119.88 |209,232.00 199,613.91 95.40
Meeting of November 23, 2009 (Item No. 6)Page 24
11/16/2009CITY OF ST LOUIS PARK 14:10:19R5509FIN1 LOGIS005
21Monthly Financial Report Page -By Co, Dept (pb), Object
2009
200910/31/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
205 VEHICLE MAINTENANCE
4000 REVENUES & EXPENSES
4001 REVENUES
4300 INTERGOVERNMENTAL 11,000.00-3,084.50- 19,528.98-8,528.98 177.54 |11,700.00-8,455.27- 72.27
4600 CHARGES FOR SERVICES 7,131.60-7,131.60 |19,358.74-
5200 MISCELLANEOUS 101,000.00-8,388.42- 87,656.70- 13,343.30- 86.79 |100,661.00-83,884.20- 83.33
4001 REVENUES 112,000.00-11,472.92-114,317.28-2,317.28 102.07 |112,361.00-111,698.21-99.41
6001 EXPENDITURES
6002 PERSONAL SERVICES 483,300.00 12,869.83 393,414.88 89,885.12 81.40 |461,301.00 386,496.55 83.78
6210 SUPPLIES 552,650.00 26,373.88 305,241.66 247,408.34 55.23 |432,050.00 510,640.21 118.19
6300 NON-CAPITAL EQUIPMENT 20.97 20.97-|
6350 SERVICES & OTHER CHARGES 135,975.00 10,632.73 107,288.81 28,686.19 78.90 |130,939.00 140,398.57 107.22
7800 CAPITAL OUTLAY 8,352.00 1,602.83 6,749.17 19.19 |
6001 EXPENDITURES 1,180,277.00 49,876.44 807,569.15 372,707.85 68.42 |1,024,290.00 1,037,535.33 101.29
8001 OTHER INCOME
8010 TRANSFERS IN |75,000.00-
8001 OTHER INCOME |75,000.00-
8501 OTHER EXPENSE
8510 TRANSFERS OUT |8,981.00 7,484.20 83.33
8550 INTEREST/FINANCE CHARGES |78.57
8590 BANK CHARGES/CREDIT CD FEES |31.82
8501 OTHER EXPENSE |8,981.00 7,594.59 84.56
4000 REVENUES & EXPENSES 1,068,277.00 38,403.52 693,251.87 375,025.13 64.89 |845,910.00 933,431.71 110.35
205 VEHICLE MAINTENANCE 1,068,277.00 38,403.52 693,251.87 375,025.13 64.89 |845,910.00 933,431.71 110.35
02000 PARK AND RECREATION 151,128.17 1,296,516.43 1,296,516.43-|1.00 1,769,253.10 *********
Meeting of November 23, 2009 (Item No. 6)Page 25
Meeting Date: November 23, 2009
Agenda Item #: 7
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Recycling Contract – Eureka Recycling.
RECOMMENDED ACTION:
None at this time. The purpose of this report is to provide Council with an update of the City’s
recycling contract negotiations with Eureka Recycling. The current schedule anticipates bringing
the amended contract to the City Council in December for approval.
POLICY CONSIDERATION:
Does Council have any questions or concerns with the proposed changes to the contract as described
in this report?
BACKGROUND:
History
On October 1, 2008 the City entered into a 5-year contract with Eureka Recycling for recycling
collection. The City chose Eureka Recycling for several reasons, including their mission to educate
residents on reducing waste, their commitment to improving environmental stewardship, additional
materials they would collect, their competitive price, and their willingness to share revenue from the
sale of recyclable materials.
On September 14, 2009 staff provided a written report to update Council on issues related to the
economic change to the recycling markets and possible impacts to the City’s recycling contract with
Eureka Recycling. Eureka has approached St. Louis Park, as well as their other contract cities, and
requested we consider amending our contract. Requested changes involve modifying the “Revenue
Sharing” provisions of the contract so as to reduce their costs and increase their revenues.
On September 29, 2009 City staff and staff from Eureka Recycling met with Council to discuss
economic events affecting recycling commodity markets and the short and long term impacts to
Eureka Recycling and the City. Council directed staff to enter into negotiations to amend the
contract to provide Eureka Recycling additional security during times of down markets provided the
following could also be addressed: resolve the current contract disputes and correct ambiguous
contract language; ensure that the City will see more benefit in good markets in exchange for
providing Eureka Recycling financial assistance during down markets; and ensure that St. Louis Park
was not paying more than its “fair share” in comparison to other Eureka Recycling cities.
Meeting of November 23, 2009 (Item No. 7) Page 2
Proposed Contract Changes
In summary, the proposed amendments will reduce the City’s financial exposure during “down”
commodity markets. In return, the proposed amendments will decrease the amount of revenue
sharing the City will experience during “up” markets. With these amendments the City will not be
obligated to pay more to Eureka for recycling services than the annual base contract amount.
The specifics of the contract amendments are as follows:
Additional Commodities
The current contract commodities included in the revenue share formula include paper, aluminum,
and plastics. The amendment would add steel and glass containers to the revenue sharing formula.
Steel containers have the potential for positive revenue earnings, while glass containers will have a
negative revenue value.
Processing Fees
The processing fees will increase from $50 to $60 per ton for paper and from $80 to $90 per ton for
aluminum and plastic containers. There will be new processing fees of $90 per ton for steel and $60
per ton for glass. The increases in processing fees will provide Eureka Recycling with additional
revenue and decreases the amount of revenue available to split with the City.
Market Indices
Commodity Index Status / Change
Paper OBM Change from one grade for all paper types to different grades for
each paper type
Aluminum AMM Unchanged
Plastic RMM Unchanged
Steel Waste News New
Glass Anchor Glass New – published gate price for Clear, Brown and Green (if
published)
Glass CRA New - published gate price Green (if not published by Anchor)
and Mixed.
Note: Recycling of Aluminum, Plastic, Steel, and Glass is for containers only
Revenue Split
The current contract provides for a 50/50 split for revenue between the City and Eureka Recycling.
The proposal provides for a split of 60% (City) / 40% (Eureka) when revenues exceed processing
fees.
Revenue Payments
Currently the revenue sharing is reconciled and paid monthly. In the proposal, the revenue sharing
will continue to be reconciled monthly with a “revenue account” established.
The revenue account will operate as follows:
• Monthly the revenue share will be calculated as a “credit” or “shortfall” in a cumulative
fashion and will be applied against the previous months’ revenue share balance.
Meeting of November 23, 2009 (Item No. 7) Page 3
• This cumulative total revenue share “revenue account” will be managed according to the
following requirements:
o The running cumulative total shall be carried forward to the end of the contract
(9/30/2013).
o If at the end of the contract the cumulative total is a positive balance, Eureka Recycling
will pay the City the entire cumulative total amount.
o If at the end of the contract the cumulative total is at a negative balance, Eureka
Recycling will assume the shortfall with no amount due from the City.
o Whenever the amount in the account exceeds $30,000, Eureka Recycling will rebate any
excess over the $30,000 to the City monthly.
Effective Date of Contract Revenue Sharing Changes
The effective date of contract revenue sharing changes will be June 1, 2009.
Performance Bond
The current performance bond is in the amount of $1,000,000. The proposed bond amount will be
reduced to $400,000 (approximate annual collection cost), retroactive to 10/1/09. The original
bond amount was more than was needed; the revised amount has been reviewed with the City
Attorney and found to be acceptable.
Other Issues of Note
Contract Dispute
The City and Eureka Recycling have agreed to reconcile the revenue sharing from January 2009 to
May 2009, using a 50/50 split for both positive and negative revenue. The resulting “credit” of
$6,969.60 will be applied to the newly created “revenue account” as described above.
Ambiguous Contract Language
Staff is working with the City Attorney to draft new contract language to correct ambiguous contract
language, as well as address the new revisions listed above. All language changes will be reviewed and
approved by Eureka Recycling prior to being presented to Council for final consideration.
Fairness
It is difficult to quantify if the City is paying its “fair share” as compared to the other Eureka cities
(St. Paul, Roseville, Maplewood, Arden Hills, and Lauderdale). All of the contracts are structured
differently and some cities are looking for other types of concessions in exchange for providing
Eureka additional financial security. In addition, not all the cities are at the same point in their
contract negotiations as St. Louis Park is. Staff feels the proposed changes to be generally “fair” and
“consistent” with what is being asked of the other cities.
Next Steps
Unless Council has objections to the changes described above, staff and the City Attorney will draft
a Contract Amendment for Council consideration in December.
Meeting of November 23, 2009 (Item No. 7) Page 4
FINANCIAL OR BUDGET CONSIDERATION:
The changes proposed assure that the City will not pay any unknown out-of-pocket costs for
recycling. The most we will have to pay will be collection costs. These changes provide Eureka
Recycling additional financial security by guaranteeing them additional revenue sharing income
along with reduced performance bond costs. The net effect of this will be to reduce revenue sharing
proceeds to the City. It is not possible to quantify an actual dollar reduction, as both earlier
projections as well as future ones are all market based.
The new “revenue account” will have a “credit” of $6,969.60 from the January 2009 to May 2009
reconciliation using the original revenue share calculation formula. We have calculated there will be
an additional “credit” of $5,121.76 for June 2009 to September 2009 using the proposed revenue
share changes.
VISION CONSIDERATION:
The activities above support or complement the following Strategic Direction adopted by the City
Council: St. Louis Park is committed to being a leader in environmental stewardship. We will
increase environmental consciousness and responsibility in all areas of city business. Focus areas:
• Continue to maintain a viable and economically feasible recycling program.
• Working in areas such as…environmental innovations.
Attachments: None
Prepared by: Scott Merkley, Public Works Coordinator
Reviewed by: Mike Rardin, Public Works Director
Approved by: Tom Harmening, City Manager
Meeting Date: November 23, 2009
Agenda Item #: 8
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
MSC Renovation Project Update.
RECOMMENDED ACTION:
No action required. This report is serving as an update on the project construction.
POLICY CONSIDERATION:
Does the City Council have any questions or concerns regarding the status of this project?
BACKGROUND:
Council awarded the contract for the project to Jorgenson Construction on July 6, 2009. Actual
construction started shortly thereafter. At this time, the project is slightly behind schedule due to
the soil conditions encountered and bad weather during the month of October. The contractor is
currently revising the construction schedule and exploring options to make up for lost time.
DISCUSSION:
The three project priorities which were identified to insure smooth City service operations before the
winter season are as follows:
• Salt storage building relocation – Status: completed and operational
• New fuel tanks and dispensing island installation – Status: completed and operational
• First lift of asphalt – Status: drive access to new fuel island and salt building completed;
remaining portion of parking lot and east access lanes to existing bays is scheduled for the
week of November 23rd.
Progress of other project areas include:
• New electrical service – cabling, transformer and switch gear completed
• Utility work – piping for storm water, sanitary, and water is 75% completed
• Storm water pond – the contractor had moved excavation crews from the pond to finish
building footings in preparation for the walls. Work to complete the pond is once again
continuing
• Footings – completed for all building addition areas
• Elevator/stairwell tower – completed
• Replacement trench drains in Bays 1, 2, and 3 – completed
• New mechanical systems – being installed on schedule
• Precast wall panels – currently being delivered and placed by crane, scheduled for completion
by November 20th
Meeting of November 23, 2009 (Item No.8) Page 2
• Covered Storage Bins – under construction adjacent to the new wash bay along the south
side of the building
• Structural steel – office addition framework is currently occurring
Appearance of the building will change quickly once the wall panels and roof system are installed.
The insulated precast brick veneer panels install quickly and will provide an attractive, durable
finish.
AECOM, the City’s environmental consultant, is working to continually evaluate soil conditions
from the storm pond excavation and assist with solutions for disposal. Excavated bituminous,
concrete, and trees from the pond are being recycled or disposed of as necessary. The remaining
material is being stockpiled for disposal later.
The City has recently received an Emergency Environmental Response Fund Grant from Hennepin
County for $18,000. This will be used in the next few weeks to transport and dispose of
approximately 600 cubic yards of the petroleum contaminated soils. Another Hennepin County
Environmental Response Fund Grant application was submitted on November 2nd for the amount of
$591,000 to address the remaining impacted soils stockpiled. The City will know the status of this
grant cycle awards by January 2010.
Attached pictures provide a visual enhancement of the discussed progress. Staff will continue to
provide Council with updates on the progress and issues as this project proceeds.
FINANCIAL OR BUDGET CONSIDERATION:
Total project cost – approximately $9.5 million. An updated project budget status report is being
prepared. Thus far several change order deducts and additions have been approved by the City
Council. Additional change orders will be brought forward at an upcoming meeting. The more
significant anticipated cost overruns relate to addressing soils related issues. It is hoped the
Hennepin County grant will help mitigate these cost impacts.
VISION CONSIDERATION:
Not applicable.
Attachments: Site Pictures
Prepared by: John Altepeter, Facilities Superintendent
Reviewed by: Brian Hoffman, Director of Inspections
Approved by: Tom Harmening, City Manager
Meeting of November 23, 2009 (Item No. 8)Page 3
Meeting of November 23, 2009 (Item No. 8)Page 4
Meeting of November 23, 2009 (Item No. 8)Page 5
Meeting of November 23, 2009 (Item No. 8)Page 6