HomeMy WebLinkAbout2009/07/27 - ADMIN - Agenda Packets - City Council - Study SessionAGENDA
JULY 27, 2009
COUNCIL CHAMBERS
Councilmember Omodt Absent
6:30 p.m. SPECIAL ECONOMIC DEVELOPMENT AUTHORITY – Council Chambers
1. Call to Order
2. Roll Call
3. New Business
3a. Authorize Defeasance of Pre-79 TIF Bonds and an Interfund Loan
Recommended Action:
Motion to Adopt Resolution authorizing execution of a supplement to Tax Increment
Pledge Agreement with the City of St. Louis Park relating to partial defeasance of
$7,490,000 General Obligation Tax Increment Refunding Bonds, Series 2004A;
Resolution authorizing Interfund Loan for advance of certain costs in connection with
Defeasance of Series 2004A Bonds; and Resolution authorizing defeasance of $6,135,000
General Obligation Tax Increment Refunding Bonds, Series 2002.
4. Adjournment
6:40 p.m. SPECIAL CITY COUNCIL MEETING – Council Chambers
1. Call to Order
1a. Pledge of Allegiance
1b. Roll Call
2. Approval of Agenda and Items on Consent Calendar
NOTE: The Consent Calendar lists those items of business which are considered to be routine and/or which need no
discussion. Consent items are acted upon by one motion. If discussion is desired by either a Councilmember or a member
of the audience, that item may be moved to an appropriate section of the regular agenda for discussion. The items for the
Consent Calendar are listed on the last page of the Agenda.
Recommended Action:
Motion to approve the agenda as presented, approve items on the consent calendar, and
waive reading of all resolutions and ordinances. (Alternatively: Motion to add or remove
items from the agenda, motion to move items from consent calendar to regular agenda for
discussion, and to approve those items remaining on the consent calendar.)
Meeting of July 27, 2009
City Council Agenda
6:45 p.m. CITY COUNCIL STUDY SESSION – Council Chambers
Discussion Items
1. 6:45 p.m. Future Study Session Agenda Planning – August 10, 2009
2. 6:50 p.m. Pandemic Planning Overview
3. 7:30 p.m. Fire Department Annual Report
4. 8:15 p.m. Budget Communication Plan Update
5. 8:40 p.m. Communications (Verbal)
Written Reports
6. June 2009 Monthly Financial Report
7. Quarterly Investment Report (April-June, 2009)
8. City/School Cable TV Operations
9. Public Safety Software Replacement
10. Reilly Site - Proposed Soil Vapor Gas Study
8:50 p.m. Adjourn
Auxiliary aids for individuals with disabilities are available upon request. To make arrangements, please call the
Administration Department at 952/924-2525 (TDD 952/924-2518) at least 96 hours in advance of meeting.
Meeting of July 27, 2009
City Council Agenda
2. CONSENT CALENDAR
2a. Adopt Ordinance amending the St. Louis Park Ordinance Code Changing Boundaries of
Zoning Districts for 2460 State Highway 100 South from High-Density Multiple-Family
Residence (RC) to Office (O), and approve the summary ordinance for publication
2b. Adopt Resolution approving use of a special re-allocation of Urban Hennepin County
Community Development Block Grant Program Funds and authorizing execution of
Amendment No. 1 to 2008 Subrecipient Agreement with Hennepin County and any third
party agreements
2c. Approve Change Order No. 2 to Contract 138-08 - Water Project – Water Treatment Plant
No. 8 Rehabilitation - Project 2006-2000
2d. Approve Change Order No. 1 to Contract 99-08 - Louisiana Avenue/Oxford Street and
Louisiana Avenue/Louisiana Circle Traffic Signal Systems - Project No. 2009-2000 & 2009-
2100
2e. Adopt Resolution authorizing final payment in the amount of $45,134.49 for the Louisiana
Avenue/Oxford Street and Louisiana Avenue/Louisiana Circle Traffic Signal Systems -
Project No. 2009-2000 & 2009-2100 with Electrical Installation & Maintenance Company,
City Contract No. 99-08
2f. Adopt Resolution Authorizing the Special Assessment for the Repair of the Sewer Service
Line at 2905 Quentin Avenue South, St. Louis Park, MN
2g. Adopt Resolution Authorizing the Special Assessment for the Repair of the Water Service
Line at 2930 Hillsboro Avenue South, St. Louis Park, MN
2h. Adopt Resolution providing for the partial defeasance, prepayment and redemption of
certain outstanding General Obligation Bonds of the City and authorizing execution of an
escrow agreement; Resolution providing for the defeasance of certain outstanding General
Obligation Bonds of the City and authorizing execution of an escrow agreement; and
Resolution amending the Resolution awarding the sale of $7,490,000 General Obligation
Tax Increment Refunding Bonds, Series 2004A and providing for their issuance
2i. Adopt Resolution accepting the project report, establishing Improvement Project Nos. 2009-
0040 and 2009-0210 approving plans and specifications, and authorizing advertisement for
bids for the reconstruction of the trail system, parking lots, and basketball courts at Aquila
Park
St. Louis Park Economic Development Authority and regular City Council meetings are carried live on Civic TV cable
channel 17 and replays are frequent; check www.parktv.org for the schedule. The meetings are also streamed live on the
internet at www.parktv.org, and saved for Video on Demand replays. The agenda is posted on Fridays on the official
city bulletin board in the lobby of City Hall and on the text display on Civic TV cable channel 17. The agenda and full
packet are available by noon on Friday on the city’s website.
Meeting Date: July 27, 2009
Agenda Item #: 3a
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Authorize Defeasance of Pre-79 TIF Bonds and an Interfund Loan.
RECOMMENDED ACTION:
Motion to Adopt Resolution authorizing execution of a supplement to Tax Increment Pledge
Agreement with the City of St. Louis Park relating to partial defeasance of $7,490,000 General
Obligation Tax Increment Refunding Bonds, Series 2004A; Resolution authorizing Interfund Loan
for advance of certain costs in connection with Defeasance of Series 2004A Bonds; and Resolution
authorizing defeasance of $6,135,000 General Obligation Tax Increment Refunding Bonds, Series
2002.
POLICY CONSIDERATION:
Does the City Council wish to take the actions as recommended by staff?
These actions are consistent with state statutes governing Pre-79 Tax Increment Funds and the St.
Louis Park special legislation for our Excelsior Blvd and Oak Park Village TIF districts which fix the
decertification date and last date for authorized expenditures as August 1, 2009.
BACKGROUND:
Staff is recommending that the EDA defease the 2010 through 2016 maturities of the 2004A TIF
Refunding Bonds (Rec. Center Bonds) and the final payment of the 2002 TIF Refunding Bonds.
This action is consistent with the direction received by the City Council at the June 22 Budget
Strategy study session where City staff recommended using some of our fund balance (in this case
TIF) to reduce future tax levies.
The Excelsior Blvd and Oak Park Village TIF Districts (Pre-79 TIF districts) must cease operation
as of August 1, 2009. They are jointly responsible for paying the pooled debt along with the Trunk
Highway 7 TIF district. Staff is projecting that there will be a total of just over $3.8 million
remaining in the TIF districts at the end of this month. This amount is sufficient to defease the
2010-2015 debt service requirements and $190,000 of the $660,000 in principal of the 2016 debt
service payment. With the proposed interfund loan, we will be able to fully defease the 2016 bond
payment and still have fund balance remaining at the end of the life of the TH 7 TIF district when it
decertifies on December 31, 2011. Please note that the funds remaining in the Pre-79 TIF districts
must be spent or obligated by the City by August 1 or they will be returned to the County for
redistribution to the various taxing jurisdictions.
Meeting of July 27, 2009 (Item No. 3a) Page 2
Subject: Authorize Defeasance of Pre-79 TIF Bonds and an Interfund Loan
The 2002 bonds do not mature until September 1, 2009 which is past our statutory deadline for
expenditures. In order to pay the final payment for this issue, we need to set up a defeasance escrow
separate from the 2004 issue to pay this off in the following month.
A new interfund loan resolution is needed to cover the short-term deficit in the districts. The
Development Fund will be the source of this loan. There should be a maximum deficit in the Trunk
Highway 7 district of about $650,000 but this will be recouped through the approximately
$1,000,000 that comes in annually as tax increment. This district will also pay off the 2009
Refunding Bonds that were issued in May.
As with our other districts, Trunk Highway 7 will repay the loan with 5% interest to the
Development Fund when sufficient increment is available.
FINANCIAL OR BUDGET CONSIDERATION:
Staff recommends that the attached resolutions be adopted in order to fully utilize available tax
increment to pay qualified costs of our previously completed projects. By doing so debt service
needs will be met through 2016 thereby alleviating the City from using a property tax levy or other
city funds during that time.
VISION CONSIDERATION:
Not applicable.
Attachments: EDA Resolution approving the Pledge Agreement Supplement
EDA Resolution approving Interfund Loan
EDA Resolution approving Defeasance of the Series 2002 Bonds
Prepared by: Bruce DeJong, Finance Director
Approved by: Tom Harmening, City Manager
Meeting of July 27, 2009 (Item No. 3a) Page 3
Subject: Authorize Defeasance of Pre-79 TIF Bonds and an Interfund Loan
ST. LOUIS PARK ECONOMIC DEVELOPMENT AUTHORITY
RESOLUTION NO. 09-___
RESOLUTION AUTHORIZING EXECUTION OF A
SUPPLEMENT TO TAX INCREMENT PLEDGE AGREEMENT WITH THE
CITY OF ST. LOUIS PARK RELATING TO PARTIAL DEFEASANCE OF
$7,490,000 GENERALOBLIGATION
TAX INCREMENT REFUNDING BONDS, SERIES 2004A
WHEREAS, the City of St. Louis Park (the “City”) previously issued its $7,490,000 General
Obligation Tax Increment Refunding Bonds, Series 2004A (the “Series 2004A Bonds”); and
WHEREAS, the City and the St. Louis Park Economic Development Authority (“EDA”)
have determined to partially defease the Series 2004A Bonds; and
WHEREAS, the EDA pledged certain tax increment revenues to the City for the principal
and interest on the Bonds under that certain Tax Increment Pledge Agreement dated April 7, 2004
(the “Pledge Agreement”); and
WHEREAS, there has been presented to the EDA a Supplement to Tax Increment Pledge
Agreement between the EDA and the City (the “Pledge Agreement Supplement”), which revises
certain terms of the Pledge Agreement in light of the partial defeasance of the Series 2004A Bonds.
NOW THEREFORE BE IT RESOLVED by the Board of Commissioners (the "Board")
of the EDA, as follows:
1. The President and Executive Director of the EDA are hereby authorized to execute
and deliver the Pledge Agreement Supplement in substantially the form on file in City Hall.
2. This resolution shall be effective as of the date hereof.
Reviewed for Administration: Adopted by the Economic Development Authority
July 27, 2009
Executive Director President
Attest
Secretary
Meeting of July 27, 2009 (Item No. 3a) Page 4
Subject: Authorize Defeasance of Pre-79 TIF Bonds and an Interfund Loan
ST. LOUIS PARK ECONOMIC DEVELOPMENT AUTHORITY
RESOLUTION NO. 09-___
RESOLUTION AUTHORIZING INTERFUND LOAN FOR
ADVANCE OF CERTAIN COSTS IN CONNECTION WITH
DEFEASANCE OF SERIES 2004A BONDS
BE IT RESOLVED By the Board Of Commissioners of the St. Louis Park Economic
Development Authority (“EDA”) as follows:
Section 1. Background.
1.01. The City has duly established the following project areas and tax increment districts: (i)
Excelsior Boulevard Redevelopment Project (the “Excelsior Boulevard District”); (ii) Oak Park Village
Redevelopment Project (the “Oak Park District”; and (iii) the Highway 7 Development District (the
“Highway 7 District”) pursuant to Minnesota Statutes, Sections 469.001 through 469.047, 472A, and
Sections 469.174 to 469.179 and predecessor statutes (Act). The Excelsior Boulevard District and Oak
Park District are referred to together as the “Pre-79 Districts”; the Highway 7 Development District is
referred to as the “Highway 7 District”; and all three districts are referred to together as the “Districts.”
1.02. Pursuant to Minnesota Statutes, Sections 469.090 to 469.1081, the City transferred
control and operation of the Districts to EDA.
1.03. By Resolution No. 90-4 of the EDA and Resolution No. 90-29 of the City, the
geographical areas of the project areas associated with the Districts were expanded and joined (such
expanded coterminous area is referred to herein as the “Project Area”).
1.04. In order to refund certain bonds issued to finance certain costs of the Project Area, the
City issued its $7,490,000 General Obligation Tax Increment Refunding Bonds, Series 2004A of the
City, dated April 7, 2004 (the “Series 2004A Bonds”).
1.05. In connection with issuance of the Series 2004A Bonds, the City and Authority entered
into that certain Tax Increment Pledge Agreement dated as of April 7, 2004 (the “Pledge Agreement”),
under which the EDA pledged Available Tax Increment (as defined therein) to payment of debt service
on the Series 2004A Bonds.
106. The City and EDA have determined to defease the Series 2004A Bonds maturing in
years 2010 through 2016, and in connection with such partial defeasance have determined to enter into
a Supplement to Pledge Agreement (the “Pledge Agreement Supplement”). The Pledge Agreement
Supplement (among other things) authorizes the deposit of Available Tax Increments and other EDA
revenues in an escrow account for partial defeasance of the Series 2004A Bonds.
Meeting of July 27, 2009 (Item No. 3a) Page 5
Subject: Authorize Defeasance of Pre-79 TIF Bonds and an Interfund Loan
1.07. EDA anticipates that Available Tax Increments from the Districts will be insufficient
to fully fund the escrow account in order defease the specified maturities of the Series 2004A Bonds,
and that other EDA revenues will be needed to make such deposit.
1.08. Under Section 469.178, Subdivision 7 of the Act, EDA is authorized to advance or
loan money from any fund from which such advances may be legally made in order to finance
expenditures that are eligible to be paid with tax increments under the Act.
1.09. The EDA has determined that, in furtherance of its economic development and
redevelopment goals, it is reasonable and necessary to advance funds from any sources legally
available to the EDA to fund the escrow agreement required to partially defease the Series 2004A
Bonds as described in the Pledge Agreement Supplement, and apply certain tax increments to repay
such advance as further described in this Resolution (referred to as the “Interfund Loan”)
Section 2. Approval of Interfund Loan.
2.01. The Interfund Loan is repayable according to the following terms:
a. The principal amount of the Interfund Loan is the aggregate amount of
advance of EDA funds described in the Pledge Agreement Supplement. The
maximum aggregate principal amount of the Interfund Loan is $1,000,000.
b. Interest will accrued on the principal amount of the advance from the date of
deposit in the defeasance escrow, at the rate of 5% per annum (which is the
greatest of the rate specified under Minnesota Statutes, Section 270C.40 and
Section 549.09, both in effect for calendar year 2009).
c. Payments on the Interfund Loan will be made from tax increment derived
from: (i) the Highway 7 District, on parity with the pledge of such tax
increment to the remaining maturities of the Series 2004A Bonds that are not
defeased by the defeasance escrow, and on parity with any other obligations
of the City or EDA to which such revenues are pledged; and from (ii) any
other tax increment financing district within the Project Area from which tax
increments may be legally transferred for such purposes. The Finance
Director may determine the district that is the source of payment and the
amount applied from each such source.
d. Payments on the Interfund Loan shall be made on each February 1 and
August 1, commencing February 1, 2010 and continuing until the Interfund
Loan is repaid, or the Finance Director determines that no further tax
increments from districts within the Project Area are available to make
payments under this Resolution (the “Termination Date”).
Meeting of July 27, 2009 (Item No. 3a) Page 6
Subject: Authorize Defeasance of Pre-79 TIF Bonds and an Interfund Loan
2.0.2 The principal and accrued interest on the Interfund Loan are pre-payable in whole or
in part at any time by EDA without premium or penalty.
2.03. This resolution is evidence of an interfund loan by EDA in accordance with Section
469.178, subdivision 7 of the Act and an advance under Section 469.176, subd.1c(a)(5) of the Act,
and is a limited obligation payable solely from the tax increment pledged to the payment hereof
under this resolution. The Interfund Loan shall not be deemed to constitute a general obligation of
the State of Minnesota or any political subdivision thereof, including, without limitation, EDA and
the City. Neither the State of Minnesota, nor any political subdivision thereof shall be obligated to
pay the principal of or interest on the Interfund Loan or other costs incident hereto except out of the
tax increment pledged. The EDA shall have no obligation to pay any principal amount of the
Interfund Loan or accrued interest thereon, which may remain unpaid after the Termination Date.
2.04. EDA may from time to time amend the terms of this resolution to the extent
permitted by law.
Section 3. Effective Date. This resolution is effective upon approval.
Reviewed for Administration: Adopted by the Economic Development Authority
July 27, 2009
Executive Director President
Attest
Secretary
Meeting of July 27, 2009 (Item No. 3a) Page 7
Subject: Authorize Defeasance of Pre-79 TIF Bonds and an Interfund Loan
ST. LOUIS PARK ECONOMIC DEVELOPMENT AUTHORITY
RESOLUTION NO. 09-___
RESOLUTION AUTHORIZING DEFEASANCE OF
$6,135,000 GENERALOBLIGATION
TAX INCREMENT REFUNDING BONDS, SERIES 2002
WHEREAS, the City of St. Louis Park (“City”) previously issued its $6,135,000 General
Obligation Tax Increment Refunding Bonds, Series 2002 (the “Series 2002 Bonds”); and
WHEREAS, the St. Louis Park Economic Development Authority (“EDA”) pledged certain
tax increment revenues to the City for the principal and interest on the Bonds under that certain Tax
Increment Pledge Agreement dated July 16, 2002 (the “Pledge Agreement”); and
WHEREAS, tax increments pledged to the Bonds under the Pledge Agreement consist of
revenues derived from the following tax increment financing districts: (i) Excelsior Boulevard
Redevelopment Project; (ii) Oak Park Village Redevelopment Project; and (iii) the Highway 7
Development District (collectively referred to herein as the "Districts") pursuant to Minnesota Statutes,
Sections 469.001 through 469.047, 472A, and Sections 469.174 to 469.179 and predecessor statutes
(Act);
WHEREAS, the City and EDA have determined to defease the Series 2002 Bonds, the
outstanding principal amount of which matures on September 1, 2009, and in connection therewith
the City and U.S. Bank National Association (the “Escrow Agent”) will enter into an escrow
agreement (the “Escrow Agreement”) providing for such defeasance.
NOW THEREFORE BE IT RESOLVED by the Board of Commissioners (the "Board")
of the EDA, as follows:
1. The EDA authorizes and directs the City to deposit EDA funds with the Escrow
Agent on or before July 31, 2009 in the amount sufficient, together with interest
earned thereon, to pay all the principal and interest on the Series 2002 Bonds
maturing on September 1, 2009 (the “Maturity Date”).
2. The Finance Director is authorized to select one or more of the Districts as the
source of funds for the deposit hereunder. Amounts in the Escrow Account are
irrevocably pledged to pay principal of and interest on the Series 2002 Bonds on the
Maturity Date.
Meeting of July 27, 2009 (Item No. 3a) Page 8
Subject: Authorize Defeasance of Pre-79 TIF Bonds and an Interfund Loan
3. This resolution shall be effective as of the date hereof.
Reviewed for Administration: Adopted by the Economic Development Authority
July 27, 2009
Executive Director President
Attest
Secretary
Meeting Date: July 27, 2009
Agenda Item #: 2a
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other: SPECIAL MEETING
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
RBH Investments – Second Reading of Ordinance to re-zone property from High-Density Multiple-
Family Residence (RC) to Office (O).
RECOMMENDED ACTION:
Motion to Adopt Ordinance amending the St. Louis Park Ordinance Code Changing Boundaries of
Zoning Districts for 2460 State Highway 100 South from High-Density Multiple-Family Residence
(RC) to Office (O), and approve the summary ordinance for publication.
POLICY CONSIDERATION:
Is the Office zoning consistent with the Comprehensive Plan?
BACKGROUND:
There is a one story, 10,850 square foot office building located on the subject property. The
rezoning would make the property consistent with the comprehensive plan and the current use of the
property. Rezoning to Office would also allow the applicant to increase the amount of signage
allowed from 80 square feet in the RC district to 200 square feet in the Office district. If the
rezoning is approved, the applicant intends to add signage to an existing awning located on the north
side of the building, facing the Luther VW dealership.
The applicant is not proposing any other improvements to the property. The ability to expand the
building is hampered by the parcel size, which makes it difficult to accommodate additional parking
and storm water requirements. Expansion and/or redevelopment are further hampered by the
FEMA floodplain, which takes up approximately half the parcel.
The City Council approved the first reading of the ordinance on July 6, 2009. A supermajority of
the City Council (five affirmative votes) is required to adopt the ordinance.
FINANCIAL OR BUDGET CONSIDERATION:
Not applicable.
Meeting of July 27, 2009 (Item No. 2a) Page 2
Subject: RBH Investments – Second Reading of Ordinance to Rezone from RC to O
VISION CONSIDERATION:
Not applicable.
Attachments: Proposed Ordinance
Summary Ordinance for Publication
Zoning and Comprehensive Plan Illustrations
Prepared by: Gary Morrison, Assistant Zoning Administrator
Reviewed by: Kevin Locke, Community Development Director
Meg McMonigal, Planning and Zoning Supervisor
Approved by: Tom Harmening, City Manager
Meeting of July 27, 2009 (Item No. 2a) Page 3
Subject: RBH Investments – Second Reading of Ordinance to Rezone from RC to O
ORDINANCE NO. ____-09
ORDINANCE AMENDING THE ST. LOUIS PARK ORDINANCE CODE
CHANGING BOUNDARIES OF ZONING DISTRICTS FOR
2460 STATE HIGHWAY 100 SOUTH FROM HIGH DESNSITY MULTIPLE-FAMILY
RESIDENCE (RC) TO OFFICE (O)
THE CITY OF ST. LOUIS PARK DOES ORDAIN:
Section 1. The City Council has considered the advice and recommendation of the
Planning Commission (Case No. 09-13-Z).
Section 2. The St. Louis Park Zoning Ordinance adopted December 28, 1959,
Ordinance No. 730; amended December 31, 1992, Ordinance No. 1902-93, amended December
17, 2001, Ordinance No. 2216-01, as heretofore amended, is hereby further amended by changing
the zoning district boundaries by reclassifying the following described lands from their existing land
use district classification to the new land use district classification as indicated for the tract as
hereinafter set forth, to wit:
Lot 4, Block 1, Ridge Addition, Hennepin County, Minnesota, excepting therefrom that
part of Lot 4, Block 1, Ridge Addition, conveyed to the State of Minnesota by Warranty
Deed dated 2/9/87, filed 4/10/87, as Doc. No. 5251461, and subject to an easement for
parking purposes as set out in Doc. No. 5092037; together with an easement for ingress and
egress purposes as set out in Doc. No. 5092037, over that part of Lot 3, Block 1, Ridge
Addition, Hennepin County, Minnesota described as follows: beginning at the southwest
corner of Lot 4, Block 1, Ridge Addition; thence southerly along the southerly extension of
the west line of said Lot 4, to an intersection with a line 22 feet southwesterly of; measured at
a right angle to and parallel with the southwesterly line of said Lot 4; thence southeasterly
along said parallel line to the easterly line of said Lot 3, thence northerly along the easterly
line of said Lot 3 to the most southerly corner of said Lot 4; thence northwesterly along the
southwesterly line of said Lot 4 to the point of beginning. Hennepin County, Minnesota
from RC High Density Multiple-Family Residence District to O Office District.
Section 3. The contents of Planning Case File 09-13-Z are hereby entered into and
made part of the public hearing record and the record of decision for this case.
Meeting of July 27, 2009 (Item No. 2a) Page 4
Subject: RBH Investments – Second Reading of Ordinance to Rezone from RC to O
Section 4. This ordinance shall take effect fifteen days after its publication.
Adopted by the City Council July 27, 2009
Reviewed for Administration
City Manager Mayor
Attest: Approved as to Form and Execution:
City Clerk City Attorney
First Reading July 6, 2009
Second Reading July 27, 2009
Date of Publication August 6, 2009
Date Ordinance takes effect August 21, 2009
Meeting of July 27, 2009 (Item No. 2a) Page 5
Subject: RBH Investments – Second Reading of Ordinance to Rezone from RC to O
SUMMARY
ORDINANCE NO.____-09
ORDINANCE AMENDING THE ST. LOUIS PARK ORDINANCE CODE
CHANGING BOUNDARIES OF ZONING DISTRICTS FOR
2460 STATE HIGHWAY 100 SOUTH FROM HIGH DESNSITY MULTIPLE-FAMILY
RESIDENCE (RC) TO OFFICE (O)
This ordinance states that the property located at 2460 State Highway 100 shall be rezoned from RC
High Density Multiple-Family Residence District to O Office District
This ordinance shall take effect 15 days after publication.
Adopted by the City Council July 27, 2009
Jeffrey W. Jacobs /s/
Mayor
A copy of the full text of this ordinance is available for inspection with the City Clerk.
Published in St. Louis Park Sailor: August 6, 2009
Meeting of July 27, 2009 (Item No. 2a) Page 6
Subject: RBH Investments – Second Reading of Ordinance to Rezone from RC to O
Zoning Map:
The following map shows the zoning of the adjacent properties.
Comprehensive Plan Map:
The subject property is guided Office, so rezoning to office is consistent with the comprehensive
plan. The map below shows how the adjoining properties are guided in the comprehensive plan.
Meeting Date: July 27, 2009
Agenda Item #: 2b
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Special re-allocation of Community Development Block Grant (CDBG) funds for the Aquila Park
Renovation Project.
RECOMMENDED ACTION:
Motion to Adopt Resolution approving use of a special re-allocation of Urban Hennepin County
Community Development Block Grant Program Funds and authorizing execution of Amendment
No. 1 to 2008 Subrecipient Agreement with Hennepin County and any third party agreements.
POLICY CONSIDERATION:
Does the City Council wish to approve this special re-allocation of funding?
The Aquila Park Renovation Project is consistent with City policy in that it has already been approved
by the Council as a capital improvement project and the City has previously allocated CDBG funds
for park improvements for parks that serve qualifying low income neighborhoods.
BACKGROUND:
The County Board awarded $100,000 to the City’s Aquila Park Improvements and $120,000 to the
Project for Pride in Living, Louisiana Court energy improvement project. This funding results from
the American Recovery and Reinvestment Act of 2009 which provides additional CDBG funds.
Hennepin County has been allocated $649,439 of CDBG recovery (CDBG-R) funds. Council
consideration to accept the award and amend the 2008 subrecipient agreement is required for the
Aquila Park Project, while the County will enter into a separate contract with PPL for the Louisiana
Court Energy Improvements.
CDBG Stimulus Process
This is a highly unusual CDBG process. Hennepin County used a competitive process for selecting
projects rather than allocating each city funds per the standard allocation formula. They determined
the minimum project amount would be $100,000. Congress mandated that the stimulus projects
should primarily “be invested in economic development, housing, infrastructure and other public
facilities activity that will quickly spur economic investment, increase energy efficiency, and job
creation or retention. HUD strongly urges recipients to use CDBG-R funds for hard development
costs associated with infrastructure activities that provide basic services to residents or activities that
promote energy efficiency and conservation through rehabilitation or retrofitting existing buildings.”
Meeting of July 27, 2009 (Item No. 2b) Page 2
Subject: Special re-allocation of CDBG funds for the Aquila Park Renovation Project
In addition to the stimulus requirements, the standard CDBG objectives are required: address either
low income housing; or low income residents; or improvements that benefit low income
neighborhoods as defined by HUD. The final component was that the projects could be contracted
within 120 days.
Based on the specific criteria, staff put together a selection of projects including helping with the costs
for the Aquila Park improvements, energy improvements to the PPL – Louisiana Court properties,
public work improvements in the Aquila neighborhood, a certified green remodeling of one of
Community Involvement Program’s low income supportive housing units and funding an affordable
housing land trust home. To increase the likelihood that one of our projects be funded, staff
submitted all the requests. The county selected the projects they felt best fit the guidelines of the
CDBG-R intent.
The County received sixteen proposals requesting over $3 million, and selected four projects for
funding- Osseo Public Safety Building, ($200,000), Project for Pride In Living- Louisiana Court Apts
($120,000), Aquila Park Renovation in St. Louis Park, ($100,000) and Dow Towers Public Housing
in Hopkins ($200,000). Ranking criteria included jobs created, ability to contract within 120 days,
meeting one or more ARRA priorities, and ability to implement the project with available funding.
The County’s CDBG-R was approved by HUD on July 5, 2009.
Aquila Park Improvements
The County approved the Aquila Park project for CDBG Recovery funds, but has since been advised
by HUD that a special allocation from existing County CDBG funds would be a more appropriate fit
for this project. The project will be funded, but not directly with ARRA funds.
Budget Aquila Park - $335,000
Uses
Reconstruction BB court (2) $30,000
Ball field improvements (3) $68,000
Lighting upgrades $52,000
Park & trail - upgrades $185,000
Total $335,000
Sources
City of St. Louis Park $235,000
CDBG $100,000
Total $335,000
Meeting of July 27, 2009 (Item No. 2b) Page 3
Subject: Special re-allocation of CDBG funds for the Aquila Park Renovation Project
Description
The project, which is identified in the City’s CIP, includes reconstructing/resurfacing the entire trail
system in Aquila Park (approximately .55 miles). This trail links directly to the North Trail Corridor
(formerly known as the Hutch-Spur Trail). The trail in Aquila Park links the adjacent elementary
school, community neighborhoods and is a key commuter link for residents. This trail also links to the
local City sidewalk system.
All parking areas will be reconstructed, recycling all current materials for the resurfacing project.
Parking areas will have concrete curb and gutter added to correct storm water flow and standing water
issues. The opportunity to improve the parking areas and the water issues will result in a reduction of
fertilizer and weed spray applications needed for the site.
New lights will be installed on ball field # three utilizing metal halide lighting technology. The lights
will reduce energy expenses up to 20% of that utilizing current bulb and reflector technology. The
ball field is a multi-use design which allows for use by the adjacent elementary school, youth leagues
and tournaments, adult leagues and tournaments as well as neighborhood use. The new scoreboard to
be installed will utilize wireless and LED technology.
One ball field will be completely rebuilt with concrete mowing strips along all fencing, new backstop,
new sideline and outfield fencing, new dugout safety fence and turf/infield improvements. In addition
to the ball field project two new full sized basketball courts with new adjustable hoops (allows for all
ages to use hoops) will be reconstructed at Aquila Park. A batting cage for all ages to use will be
constructed just outside the outfield fence as part of the ball field reconstruction project.
Louisiana Court PPL Energy Improvements
Because this project is funded with ARRA funds, the County will be entering into a contract directly
with PPL. The city staff role will be to monitor the project while PPL will be responsible for
administrating project.
The project will result in long term reduction of operating costs for the affordable housing
development as well as long term energy conservation and reduction of CO2. These savings will be
accomplished by replacing three inefficient boilers that have not yet been replaced, window
replacement in one building, hard wired installation of CO detectors and replacement of six water
heaters in six buildings.
General
Due to the uniqueness of the CDBG-R process the city is not required to hold a public hearing.
Hennepin County solicited public comment on the Aquila Park Renovation Project along with other
proposed projects from May 26, 2009 to June 2, 2009 in accordance with HUD requirements for the
CDBG - R program. Timeliness is a major factor in using the special CDBG funds and both the
Aquila Park project and PPL project are scheduled to be completed before the end of 2009.
Meeting of July 27, 2009 (Item No. 2b) Page 4
Subject: Special re-allocation of CDBG funds for the Aquila Park Renovation Project
FINANCIAL OR BUDGET CONSIDERATION:
The special CDBG allocation of $100,000 reduces the city’s cost for the park improvements already
scheduled and budgeted. This allocation in effect allows the city to use the budgeted funds for another
use. The allocation of funds to PPL will allow the city to use next year’s CDBG on another project.
VISION CONSIDERATION:
The CDBG funded projects are consistent with Vision St. Louis Park. The park improvements are
consistent with the City’s commitment to being a connected and engaged community, and the PPL
improvements meet the City’s commitment to provide a well maintained and diverse housing stock.
Since both projects include energy conserving components the City’s commitment to being a leader in
environmental stewardship is being addressed.
Attachments: Resolution and Contract Amendment
Prepared by: Kathy Larsen, Housing Programs Coordinator
Approved by: Tom Harmening, City Manager
Meeting of July 27, 2009 (Item No. 2b) Page 5
Subject: Special re-allocation of CDBG funds for the Aquila Park Renovation Project
RESOLUTION NO. 09-___
RESOLUTION APPROVING USE OF A SPECIAL RE-ALLOCATION OF
URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT
PROGRAM FUNDS AND AUTHORIZING EXECUTION OF
AMENDMENT NO. 1 TO 2008 SUBRECIPIENT AGREEMENT WITH HENNEPIN
COUNTY AND ANY THIRD PARTY AGREEMENTS
WHEREAS, the city of St. Louis Park, through execution of a Joint Cooperation Agreement
with Hennepin County, is cooperating in the Urban Hennepin County Community Development
Block Grant Program; and
WHEREAS, the city of St. Louis Park developed and submitted a funding proposal referred to
as the “Aquila Park Renovation Project” for the use of a special allocation of Urban Hennepin County
Community Development Block Grant funds; and
WHEREAS, Hennepin County has approved the use of the special allocation of Urban
Hennepin County Community Development Block Grant funds for the Aquila Park Renovation
Project; and
WHEREAS, Hennepin County solicited public comment on the Aquila Park Renovation
Project along with other proposed projects from May 26, 2009 to June 2, 2009 in accordance with
HUD requirements for the Community Development Block Grant- Recovery program.
THEREFORE BE IT RESOLVED that the City Council of St. Louis Park approves the
Aquila Park Renovation Project for funding from the special re-allocation of Urban Hennepin County
Community Development Block Grant funds and authorizes and directs the Mayor and City Manager
to execute the Amendment No. 1 to 2008 Subrecipient Agreement and any required Third Party
Agreement on behalf of the City.
Activity Budget
Aquila Park Renovation Project $100,000
Reviewed for Administration Adopted by the City Council July 27, 2009
City Manager Mayor
Attest:
City Clerk
Meeting of July 27, 2009 (Item No. 2b) Page 6
Subject: Special re-allocation of CDBG funds for the Aquila Park Renovation Project
AMENDMENT NO. 1 TO 2008 SUBRECIPIENT AGREEMENT
URBAN HENNEPIN COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
THIS AGREEMENT made and entered into by and between the COUNTY OF HENNEPIN,
STATE OF MINNESOTA, hereinafter referred to as "RECIPIENT," A-2400 Government Center,
Minneapolis, Minnesota 55487, and the city of St. Louis Park hereinafter referred to as
"SUBRECIPIENT," said parties to this Agreement each being governmental units of the State of
Minnesota, and is made pursuant to Minnesota Statutes, Section 471.59:
WITNESSETH:
WHEREAS, the SUBRECIPIENT is a cooperating unit in the Urban Hennepin County
Community Development Block Grant Program (CDBG) by virtue of a Joint Cooperation
Agreement effective October 1, 2008 and executed between the City and Hennepin County pursuant
to MSA 471.59; and
WHEREAS, the SUBRECIPIENT executed a Subrecipient Agreement with Hennepin
County, effective July 1, 2008, which approved the use of $203,450 Federal Fiscal Year 2008 CDBG
funds from the Department of Housing and Urban Development (Catalog of Federal Domestic
Assistance (CFDA) number 14-218,) for the purpose of supporting the activities as set forth in Exhibit
1 to this Agreement, hereinafter referred to as "Activities"; and
WHEREAS, the RECIPIENT awarded the SUBRECIPIENT an additional $100,000 through
a special re-allocation of FFY2008 CDBG funds specifically for the Aquila Park Renovation Project.
NOW, THEREFORE, the parties hereunto do hereby agree to Amendment 1 to the 2008
Subrecipient as follows:
1. SCOPE OF SERVICES
A. The Subrecipient, subject to all applicable requirements of the Subrecipient Agreement,
shall implement the Aquila Park Renovation Project as identified in Exhibit 1 to this
amendment.
Meeting of July 27, 2009 (Item No. 2b) Page 7
Subject: Special re-allocation of CDBG funds for the Aquila Park Renovation Project
RECIPIENT EXECUTION
The Hennepin County Board of Commissioners having duly approved this Agreement on May
20, 2008 pursuant to Resolution 08-194S1 and the proper County officials having signed this
Agreement, the Recipient agrees to be bound by the provisions herein set forth.
Approved as to form and Execution COUNTY OF HENNEPIN
STATE OF MINNESOTA
____________________________ By: ______________________________________
Assistant County Attorney Chair of Its County Board
Date: ________________ Date: _______________
ATTEST: ___________________________
Deputy/Clerk of County Board
Date: _______________
And: _______________________________
Assistant/Deputy/County Administrator
Date: _______________
And: _______________________________
Assistant/Deputy/County Administrator
Public Works
Date: _______________
Recommended for Approval:
___________________________________
Department Director, Housing, Community
Works and Transit
Date: _______________
Meeting of July 27, 2009 (Item No. 2b) Page 8
Subject: Special re-allocation of CDBG funds for the Aquila Park Renovation Project
SUBRECIPIENT EXECUTION
Subrecipient, having signed this Agreement, and the Subrecipient's governing body having
authorized such approval and the proper city official having signed this Agreement, Subrecipient agrees
to be bound by the provisions of this Agreement.
By entering into this Agreement the Subrecipient certifies that it is not prohibited from
doing business with either the federal government or the State of Minnesota as a result of
debarment or suspension proceedings.
(Place city seal here) CITY OF ST. LOUIS PARK
By: _____________________________________
Its: _____________________________________
And:____________________________________
Its: _____________________________________
Attest: __________________________________
Title:___________________________________
Date: ___________________________________
CITY MUST CHECK ONE:
The City is organized pursuant to: □ Plan A □ Plan B □ Charter
Meeting of July 27, 2009 (Item No. 2b) Page 9
Subject: Special re-allocation of CDBG funds for the Aquila Park Renovation Project
Exhibit 1
Objective Category: Suitable Living Environment Decent Housing Economic
Opportunity
Outcome Category: Availability/Accessibility Affordability
Sustainability
Location/Target Area: Aquila Park neighborhood- census tracts 223.02, blk grps 1, 2, 3; census
tract 224, blk grp 4 and census tract 1226, blk grp 2 and 3.
Objective Number
6.0
Project ID
HUD Matrix Code
03F
CDBG Citation
570.201 (c)
Type of Recipient
City
CDBG National Objective
Low-Mod Area
Start Date:
08/01/2009
Completion Date:
12/31/2008
Performance Indicator
Public Facility
Annual Units
1
Local ID
Units Upon Completion
Jurisdiction’s Name: St. Louis Park
Priority Need: Medium
Project Title: Family Services & Facilities
Project Description: Aquila Park Renovation
Description: The project will renovate Aquila Park, which is the primary park for the Aquila
neighborhood and neighborhoods to the south and east. Renovations include restoring three
baseball fields, two basketball courts and a trail that runs through the park for biking, walking,
and running. The trail connects to the city and regional trail systems.
This project meets the CDBG-R national objective of Low/Moderate Income Area Benefit.
Aquila Park and the neighborhoods it serves are located in census tracts 223.02, blk grps 1, 2, 3;
census tract 224, blk grp 4 and census tract 1226, blk grp 2 and 3. These census tracts block
groups are all in the upper-quartile of low/moderate income census tracts in Urban Hennepin
County.
Meeting of July 27, 2009 (Item No. 2b) Page 10
Subject: Special re-allocation of CDBG funds for the Aquila Park Renovation Project
Funding Sources:
CDBG $100,000.00
ESG
HOME
HOPWA
Total Formula $100,000.00
Prior Year Funds
Assisted Housing
PHA
Other Funding $235,000.00
Total $335,000.00
Meeting Date: July 27 2009
Agenda Item #: 2c
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Change Order No. 2 to Contract 138-08 - Water Project – Water Treatment Plant No. 8
Rehabilitation - Project 2006-2000.
RECOMMENDED ACTION:
Motion to Approve Change Order No. 2 to Contract 138-08 - Water Project – Water Treatment
Plant No. 8 Rehabilitation - Project 2006-2000.
POLICY CONSIDERATION:
City Council approval is required whenever contract changes are requested:
• To Council-authorized contracts, or
• If total contract expenditures exceed $100,000.
BACKGROUND:
Project Information
Project No. 2006-2000 provides for the rehabilitation of Water Treatment Plant No. 8 (WTP #8)
located at 9701 W. 16th Street.
On October 6, 2008 the City Council adopted a resolution accepting the Project Report,
establishing Improvement Project No. 2006-2000, approving the plans and specifications, and
authorized advertisement for bids.
On November 17, 2008 the City Council approved the motion to designate EnComm Midwest,
Inc. the lowest responsible bidder and authorize execution of a contract with the firm in the amount
of $533,335.00 for Improvement Project No. 2006-2000.
On February 17, 2009 the City Council approved Change Order No. 1 in the amount of $334.90
for some minor equipment items.
Change Order No. 2
The following changes have been identified as necessary:
1. Add for patching block and mortar on wall opening.
2. Add for wiring of air compressor components
3. Add chlorine booster pump electrical changes
4. Add exterior light visors addition and light relocation.
5. Deduct filter exterior sandblasting.
Meeting of July 27, 2009 (Item No. 2c) Page 2
Subject: Change Order No. 2 to Contract 138-08 Water Project – WTR#8 - Project 2006-2000
Staff has negotiated these changes at a deduct cost of $470.35, as documented in the attached
Change Order No. 2.
FINANCIAL OR BUDGET CONSIDERATION:
Estimated Contract Cost
The work to be performed by the Contractor under Contract 138-08 is now estimated as follows:
Contract Terms
All other terms of the Contract will remain the same.
VISION CONSIDERATION:
Not applicable.
Attachment: Change Order No. 2
Prepared by: Scott Merkley, Public Works Coordinator
Reviewed by: Michael P. Rardin, Director of Public Works
Approved by: Tom Harmening, City Manager
Original Contract $533,335.00
Change Order No. 1 $ 334.90
Change Order No. 2 -$ 470.35
Total $ 533,199.55
Meeting of July 27, 2009 (Item No. 2c) Page 3
Subject: Change Order No. 2 to Contract 138-08 Water Project – WTR#8 - Project 2006-2000
5005 Minnetonka Boulevard, St. Louis Park, Minnesota 55416-2290
Phone: 952-924-2500 Fax: 952-924-2663
Contract No.: 138-08
Change Order No.: 2 Date: June 9, 2009
Project Name: Water Treatment Plant No. 8 Rehabilitation Project
Project Location: 9701 W. 16th Street
Contractor: EnComm Midwest, Inc. P.O. Box 520
Isanti, MN 55040 Phone No. 763/444-8637
Type of Work: Water Utility Construction – See Details in Attachments ***
Amount of Original Contract: $533,335.00
Unit Contract As Revised by CO
Contract Item Unit Price Quantity Amount Quantity Amount
Additions L.S. -- -- -- -- $3,729.65
Deductions L.S. -- -- -- -- ($4,200.00)
Total with Revised Quantity
($470.35)
Total Change Order No. 2 Amount: ($470.35)
Original Contract Price: $ 533,335.00
Previous Change Orders (None) $334.90
Total Funds Encumbered with all Change Orders: $ 533,199.55
Above additional (or deleted) work to be performed (or deleted) under same conditions as specified in original
contract unless otherwise stipulated herein.
Recommended:
City Project Manager Date Project Engineer Date
Approved:
Director of Public Works Date City Manager Date
We hereby agree to furnish labor and materials complete in accordance with the contract specifications at the above stated
price.
Approved: ______________________________________ ______________________________________________
Date Authorized Contractor Signature
NOTE: This Revision becomes part of and in conformance with the existing contract
Meeting Date: July 27 2009
Agenda Item #: 2d
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Change Order No. 1 to Contract 99-08 – Louisiana Avenue/Oxford Street and Louisiana
Avenue/Louisiana Circle Traffic Signal Systems - Project No. 2009-2000 & 2009-2100 - Project No.
2009-2000 & 2009-2100.
RECOMMENDED ACTION:
Motion to Approve Change Order No. 1 to Contract 99-08 - Louisiana Avenue/Oxford Street and
Louisiana Avenue/Louisiana Circle Traffic Signal Systems - Project No. 2009-2000 & 2009-2100.
POLICY CONSIDERATION:
City Council approval is required whenever contract changes are requested:
• To Council-authorized contracts, or
• If total contract expenditures exceed $100,000.
BACKGROUND:
Project Information
New traffic signals were installed at the intersections of Oxford Street and Louisiana Avenue and at
Louisiana Circle and Louisiana Avenue. The traffic signals were needed to provide acceptable traffic
operations along Louisiana Avenue as a result of the Methodist Hospital expansion and other
background traffic increases.
City Council awarded the project to Electrical Installation & Maintenance Company on August 4, 2008
in the amount of $373,600.00.
Changer Order No. 1
The following changes are added to the contract with Change Order No. 1 in the amount of $8,708.49:
additional striping work, concrete curb and gutter repair, and street light cable repair. The additional
work was unforeseen and necessary but was not included in the original contract.
FINANCIAL OR BUDGET CONSIDERATION:
This project was budgeted $200,000 of State Aid Funds for the City’s share in this project. The City is
responsible for 50% of the cost of the Oxford Signal, approximately $131,500. Methodist Hospital is
responsible for 50% of the cost of the Oxford Street signal and 100% of the cost of the Louisiana
Circle/Hospital Entrance signal. The cost for the extra work will be divided similarly in accordance to
the agreement between the City and Methodist Hospital.
VISION CONSIDERATION:
Not applicable.
Attachment: Change Order No. 1
Prepared by: Jim Olson, Engineering Project Manager
Reviewed by: Mike Rardin, Public Works Director
Approved by: Tom Harmening, City Manager
Meeting of July 27, 2009 (Item No. 2d) Page 2
Subject: Change Order No. 1 to Contract 99-08 – Louisiana Traffic Signals – CP2009-2000 & 2100
5005 Minnetonka Boulevard, St. Louis Park, Minnesota 55416-2290
Phone: 952-924-2500 Fax: 952-924-2663
Contract No.: 99-08
Change Order No.: 1 Date: June 5, 2009
Project Name: Louisiana Ave. @ Oxford St. Traffic Signal System “A”
Louisiana Ave. @ Louisiana Cir Traffic Signal System “B”
Project Location: Louisiana Avenue
Contractor: Electrical Installation & Maintenance 1480 County Road 90
Maple Plain, MN 55359 Phone No. 763-479-3745
Type of Work: Traffic Signal Systems
Amount of Original Contract: $373,600.00
Description of Work to be Added or Deleted: Added Striping not included in the Lump Sum Quantities.
Added concrete curb and gutter repair not included in the Lump Sum Quantities. Replacement of street light
cables damaged during construction.
Unit Contract As Revised by CO
Contract Item Unit Price Quantity Amount Quantity Amount
Additional Striping L.S. $2,684.55 1.0 $2,684.55
Additional Concrete Repair L.S. $3,290.70 1.0 $3,290.70
Street Light Cable Repair L.S. $2,733.24 1.0 $2,733.24
Total with Revised Quantity $8,708.49
Less Contract Amount
Above additional (or deleted) work to be performed (or deleted) under same conditions as specified
in original contract unless otherwise stipulated herein.
Recommended:
_______________________________ ____________________________________
Project Inspector Date City Engineer
Date
_______________________________ ____________________________________
Director of Public Works Date City Manager Date
We hereby agree to furnish labor and materials complete in accordance with the contract specifications at
the above stated price.
Approved: _____________________________________ ___________________________________
Date Authorized Contractor Signature
NOTE: This Revision becomes part of and in conformance with the existing contract.
Total Change Order No. 1
Amount:
$8,708.49
Original Contract Price: $373,600.00
Previous Change Orders (None) 0.00
Total Funds Encumbered with all Change Orders: $382,308.49
Meeting Date: July 27, 2009
Agenda Item #: 2e
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Final Payment Resolution - Contract 99-08 – Electrical Installation & Maintenance Company –
Louisiana Avenue/Oxford Street and Louisiana Avenue/Louisiana Circle Traffic Signal Systems - Project
No. 2009-2000 & 2009-2100.
RECOMMENDED ACTION:
Motion to Adopt Resolution authorizing final payment in the amount of $45,134.49 for the Louisiana
Avenue/Oxford Street and Louisiana Avenue/Louisiana Circle Traffic Signal Systems - Project No.
2009-2000 & 2009-2100 with Electrical Installation & Maintenance Company, City Contract No. 99-
08.
POLICY CONSIDERATION:
Not applicable.
BACKGROUND:
Project Information
New traffic signals were installed at the intersections of Oxford Street and Louisiana Avenue and at
Louisiana Circle and Louisiana Avenue. The traffic signals were needed to provide acceptable traffic
operations along Louisiana Avenue as a result of the Methodist Hospital expansion and other
background traffic increases.
Final Contract Status
City Council awarded the project to Electrical Installation & Maintenance Company on August 4, 2008
in the amount of $373,600.00. The Contractor completed this work within the contract time allowed
at a final contract cost of $382,308.49. The contract included one change order in the amount of
$8,708.49.
FINANCIAL OR BUDGET CONSIDERATION:
This project was budgeted $200,000 of State Aid Funds for the City’s share in this project. The City is
responsible for 50% of the cost of the Oxford Signal, approximately $131,500. Methodist Hospital is
responsible for 50% of the cost of the Oxford Street signal and 100% of the cost of the Louisiana
Circle/Hospital Entrance signal. Thus the City’s final actual costs are within the project budget.
VISION CONSIDERATION:
Not applicable.
Attachment: Resolution
Prepared by: Jim Olson, Engineering Project Manager
Reviewed by: Mike Rardin, Public Works Director
Approved by: Tom Harmening, City Manager
Meeting of July 27, 2009 (Item No. 2e) Page 2
Subject: Final Payment Resolution Contract 99-08 EIM
RESOLUTION NO. 09-___
RESOLUTION AUTHORIZING FINAL PAYMENT IN THE AMOUNT OF $45,134.49
FOR THE LOUISIANA AVENUE/OXFORD STREET AND LOUISIANA
AVENUE/LOUISIANA CIRCLE TRAFFIC SIGNAL SYSTEMS - PROJECT NO. 2009-2000
& 2009-2100 WITH ELECTRICAL INSTALLATION & MAINTENANCE COMPANY,
CITY CONTRACT NO. 99-08
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of St. Louis Park,
Minnesota, as follows:
1. Pursuant to a written contract with the City dated August 4, 2008, Electrical Installation & Maintenance
Company has satisfactorily completed the installation of two New Traffic Signal Systems, as per Contract
No. 99-08.
2. The Director of Public Works has filed his recommendations for final acceptance of the work.
3. The work completed under this contract is accepted and approved. The City Manager is directed to make
final payment on the contract, taking the contractor's receipt in full.
Original Contract Price $373,600.00
Change Order No. 1 8,708.49
Previous Payments $337,174.00
Balance Due $45,134.49
Reviewed for Administration: Adopted by the City Council July 27, 2009
City Manager Mayor
Attest:
City Clerk
Meeting Date: July 27, 2009
Agenda Item #: 2f
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other: SPECIAL MEETING
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Special Assessment - Sewer Service Line Repair at 2905 Quentin Avenue South.
RECOMMENDED ACTION:
Motion to Adopt Resolution Authorizing the Special Assessment for the Repair of the Sewer Service
Line at 2905 Quentin Avenue South, St. Louis Park, MN.
POLICY CONSIDERATION:
The proposed action is consistent with policy previously established by the City Council.
BACKGROUND:
Barbara Horn, owner of the single family residence at 2905 Quentin Avenue, has requested the City to
authorize the repair of the sewer service line for her home and assess the cost against the property in
accordance with the City’s special assessment policy.
Analysis:
The City requires the repair of service lines to promote the general public health, safety and welfare within
the community. The special assessment policy for the repair or replacement of water or sewer service lines
for existing homes was adopted by the City Council in 1996. This program was put into place because
sometimes property owners face financial hardships when emergency repairs like this are unexpectedly
required.
Plans and permits for this service line repair work were completed, submitted, and approved by City staff.
The property owner hired a contractor and repaired the sewer service line in compliance with current
codes and regulations. Based on the completed work, this repair qualifies for the City’s special assessment
program. The property owner has petitioned the City to authorize the sewer service line repair and special
assess the cost of the repair. The total eligible cost of the repair has been determined to be $3,495.00.
FINANCIAL OR BUDGET CONSIDERATION:
The City has funds in place to finance the cost of this special assessment.
VISION CONSIDERATION:
Not applicable.
Attachments: Resolution
Prepared by: Scott Anderson, Utility Superintendent
Through: Mike Rardin, Public Works Director
Bruce DeJong, Director of Finance
Approved by: Tom Harmening, City Manager
Meeting of July 27, 2009 (Item No. 2f) Page 2
Subject: Special Assessment Sewer Service Line Repair – 2905 Quentin
RESOLUTION NO. 09-____
RESOLUTION AUTHORIZING THE SPECIAL ASSESSMENT
FOR THE REPAIR OF THE SEWER SERVICE LINE AT
2905 QUENTIN AVENUE SOUTH, ST. LOUIS PARK, MN
WHEREAS, the Property Owner at 2905 Quentin Avenue has petitioned the City of St.
Louis Park to authorize a special assessment for the repair of the sewer service line for the single
family residence located at 2905 Quentin Avenue; and
WHEREAS, the Property Owner has agreed to waive the right to a public hearing, right of
notice and right of appeal pursuant to Minnesota Statute, Chapter 429; and
WHEREAS, the City Council of the City of St. Louis Park has received a report from the
Utility Superintendent related to the repair of the sewer service line.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis
Park, Minnesota, that:
1. The petition from the Property Owner requesting the approval and special assessment for the
sewer service line repair is hereby accepted.
2. The sewer service line repair that was done in conformance with the plans and specifications
approved by the Public Works Department and Department of Inspections is hereby accepted.
3. The total cost for the repair of the sewer service line is accepted at $3,495.00.
4. The Property Owner has agreed to waive the right to a public hearing, notice and appeal from
the special assessment; whether provided by Minnesota Statutes, Chapter 429, or by other
statutes, or by ordinance, City Charter, the constitution, or common law.
5. The Property Owner has agreed to pay the City for the total cost of the above improvements
through a special assessment over a ten (10) year period at the interest rate of 5.85 %.
6. The Property Owner has executed an agreement with the City and all other documents necessary
to implement the repair of the sewer service line and the special assessment of all costs associated
therewith.
Reviewed for Administration: Adopted by the City Council July 27, 2009
City Manager Mayor
Attest:
City Clerk
Meeting Date: July 27, 2009
Agenda Item #: 2g
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other: SPECIAL MEETING
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Special Assessment - Water Service Line Repair at 2930 Hillsboro Avenue South.
RECOMMENDED ACTION:
Motion to Adopt Resolution Authorizing the Special Assessment for the Repair of the Water Service
Line at 2930 Hillsboro Avenue South, St. Louis Park, MN.
POLICY CONSIDERATION:
The proposed action is consistent with policy previously established by the City Council.
BACKGROUND:
Eugene and Ann Karels, owners of the single family residence at 2930 Hillsboro Avenue South, have
requested the City to authorize the repair of the water service line for their home and assess the cost against
the property in accordance with the City’s special assessment policy.
Analysis:
The City requires the repair of service lines to promote the general public health, safety and welfare within
the community. The special assessment policy for the repair or replacement of water or sewer service lines
for existing homes was adopted by the City Council in 1996. This program was put into place because
sometimes property owners face financial hardships when emergency repairs like this are unexpectedly
required.
Plans and permits for this service line repair work were completed, submitted, and approved by City staff.
The property owners hired a contractor and repaired the water service line in compliance with current
codes and regulations. Based on the completed work, this repair qualifies for the City’s special assessment
program. The property owners have petitioned the City to authorize the water service line repair and
special assess the cost of the repair. The total eligible cost of the repair has been determined to be
$4,375.00.
FINANCIAL OR BUDGET CONSIDERATION:
The City has funds in place to finance the cost of this special assessment.
VISION CONSIDERATION:
Not applicable.
Attachments: Resolution
Prepared by: Scott Anderson, Utility Superintendent
Through: Mike Rardin, Public Works Director
Bruce DeJong, Director of Finance
Approved by: Tom Harmening, City Manager
Meeting of July 27, 2009 (Item No. 2g) Page 2
Subject: Special Assessment Water Service Line Repair – 2930 Hillsboro
RESOLUTION NO. 09-____
RESOLUTION AUTHORIZING THE SPECIAL ASSESSMENT
FOR THE REPAIR OF THE WATER SERVICE LINE AT
2930 HILLSBORO AVENUE SOUTH, ST. LOUIS PARK, MN
WHEREAS, the Property Owners at 2930 Hillsboro Avenue South, have petitioned the
City of St. Louis Park to authorize a special assessment for the repair of the water service line for the
single family residence located at 2930 Hillsboro Avenue South; and
WHEREAS, the Property Owners have agreed to waive the right to a public hearing, right
of notice and right of appeal pursuant to Minnesota Statute, Chapter 429; and
WHEREAS, the City Council of the City of St. Louis Park has received a report from the
Utility Superintendent related to the repair of the water service line.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis
Park, Minnesota, that:
1. The petition from the Property Owners requesting the approval and special assessment for the
water service line repair is hereby accepted.
2. The water service line repair that was done in conformance with the plans and specifications
approved by the Public Works Department and Department of Inspections is hereby accepted.
3. The total cost for the repair of the water service line is accepted at $4,375.00.
4. The Property Owners have agreed to waive the right to a public hearing, notice and appeal from
the special assessment; whether provided by Minnesota Statutes, Chapter 429, or by other
statutes, or by ordinance, City Charter, the constitution, or common law.
5. The Property Owners have agreed to pay the City for the total cost of the above improvements
through a special assessment over a ten (10) year period at the interest rate of 5.85 %.
6. The Property Owners have executed an agreement with the City and all other documents
necessary to implement the repair of the water service line and the special assessment of all costs
associated therewith.
Reviewed for Administration: Adopted by the City Council July 27, 2009
City Manager Mayor
Attest:
City Clerk
Meeting Date: July 27, 2009
Agenda Item #: 2h
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Authorize Defeasance of Pre-79 TIF Bonds.
RECOMMENDED ACTION:
Motion to Adopt Resolution providing for the partial defeasance, prepayment and redemption of
certain outstanding General Obligation Bonds of the City and authorizing execution of an escrow
agreement; Resolution providing for the defeasance of certain outstanding General Obligation
Bonds of the City and authorizing execution of an escrow agreement; and Resolution amending the
Resolution awarding the sale of $7,490,000 General Obligation Tax Increment Refunding Bonds,
Series 2004A and providing for their issuance.
POLICY CONSIDERATION:
Does the City Council wish to take the action as recommended by staff?
These actions are consistent with state statutes governing Pre-79 Tax Increment Funds and the St.
Louis Park special legislation for our Excelsior Blvd and Oak Park Village TIF districts which fix the
decertification date and last date for authorized expenditures as August 1, 2009.
BACKGROUND:
Staff is recommending that the City Council ratify defeasance of the 2010 through 2016 maturities
of the 2004A TIF Refunding Bonds (Rec. Center Bonds) and the final payment of the 2002 TIF
Refunding Bonds. This action is consistent with the direction received by City Council at the June
22 Budget Strategy study session where City staff recommended using some of our fund balance (in
this case TIF) to reduce future tax levies.
The Excelsior Blvd. and Oak Park Village TIF districts must cease operation as of August 1, 2009.
They are jointly responsible for paying pooled debt along with the Trunk Highway 7 TIF district.
Staff is projecting that there will be a total of just over $3.8 million remaining in the TIF districts at
the end of this month. This amount is sufficient to defease the 2010-2015 debt service requirements
and $190,000 of the $660,000 principal of the 2016 debt service payment. With the proposed
action, we will be able to fully defease the 2016 bonds and still have fund balance remaining at the
end of the life of the Trunk Highway 7 district when it decertifies on December 31, 2011. Please
note that the $3.8 million remaining in the TIF districts must be spent or formally obligated by the
City by August 1 or they will have to be returned to the County for redistribution to the various
taxing jurisdictions.
Meeting of July 27, 2009 (Item No. 2h) Page 2
Subject: Authorize Defeasance of Pre-79 TIF Bonds
The 2002 bonds do not mature until September 1, 2009 which is past the EDA’s statutory deadline
for expenditures. In order to pay the final payment for this issue, we need to set up a defeasance
escrow separate from the 2004 issue to pay this off in the following month.
The original 2004A bond issue did not include language authorizing a potential tax levy for making
debt service payments. Since we now have a much better idea of the amount of available increment,
we can see that a tax levy or transfer of other available funds is necessary for the 2017 and 2018 debt
service payment. This modification allows the flexibility for either option to be chosen prior to
preliminary certification of the tax levy for 2016.
FINANCIAL OR BUDGET CONSIDERATION:
Staff recommends that the attached resolutions be adopted in order to fully utilize available tax
increment to pay qualified costs of our previously completed projects. By doing so debt service
needs will be met through 2016 thereby alleviating the City from using a property tax levy or other
city funds during that time.
VISION CONSIDERATION:
Not applicable.
Attachments: City Resolution approving defeasance of the Series 2004A Bonds
City Resolution approving defeasance of the Series 2002 Bonds
City Resolution modifying the original Series 2004A bond resolution
Prepared by: Bruce DeJong, Finance Director
Approved by: Tom Harmening, City Manager
Meeting of July 27, 2009 (Item No. 2h) Page 3
Subject: Authorize Defeasance of Pre-79 TIF Bonds
Extract of Minutes of Meeting of the
City Council of the City of St. Louis Park,
Hennepin County, Minnesota
Pursuant to due call and notice thereof, a regular meeting of the Council of the City of St. Louis
Park, Minnesota, was duly held in the City Hall in the City of St. Louis Park, on Monday, July 27,
2009, commencing at 7:30 P.M.
The following members were present:
and the following were absent:
* * * * * * * * *
Member _______________ introduced the following written resolution and moved its
adoption, the reading of which was dispensed with by unanimous consent:
RESOLUTION NO. 09-____
RESOLUTION PROVIDING FOR THE PARTIAL DEFEASANCE, PREPAYMENT AND
REDEMPTION OF CERTAIN OUTSTANDING
GENERAL OBLIGATION BONDS OF THE CITY
AND AUTHORIZING EXECUTION OF AN ESCROW AGREEMENT
BE IT RESOLVED By the City Council of the City of St. Louis Park, Hennepin County,
Minnesota (the “City”), as follows:
Section 1. Background; Findings.
1.01. The City has issued and sold its General Obligation Tax Increment Refunding Bonds,
Series 2004A, dated April 7, 2004 (the “Bonds”) in the total principal amount of $7,490,000, pursuant
to Minnesota Statutes, Chapters 469 and 475 (collectively, the “Act”). Bonds maturing on
February 1, 2014 and thereafter, are subject to redemption and prepayment on February 1, 2013 and
on any date thereafter at a price of par plus accrued interest.
Meeting of July 27, 2009 (Item No. 2h) Page 4
Subject: Authorize Defeasance of Pre-79 TIF Bonds
1.02. The City staff has reported to this Council and the Council so finds, that there are
monies properly available for the purpose and identified in this Resolution that, if invested in securities
authorized by Minnesota Statutes, Chapter 118A, will provide for the payment of principal, interest and
redemption premium (if any) on Bonds maturing in years 2010 through 2016 at maturity or prior
redemption.
1.03. It is further found and determined that the Bonds maturing in years 2010 through
2016 will be redeemed and prepaid as subsequently provided in this Resolution.
1.04. It is further found and determined that it is the intent of this Council that the partial
defeasance of the Bonds as provided for in this Resolution is not to be construed as impairing or
affecting the covenants with or pledges to the holders of the Bonds contained in the resolution
authorizing issuance of the Bonds.
Section 2. Redemption of Bonds.
2.01. Bonds maturing on February 1 in the years 2014 to and including 2016, comprising a
portion of the Bonds subject to redemption, shall be prepaid and redeemed on February 1, 2013
(the “Redemption Date”) and those Bonds are hereby called for redemption on the Redemption Date.
2.02. The City Clerk is authorized and directed to publish, in accordance with law, a notice
of call for redemption of the Bonds maturing in years 2014 through 2016 in the form attached hereto
as Exhibit A and to mail a copy of the notice to the registrar for the Bonds and to the original purchaser
of the Bonds.
Section 3. Escrow; Defeasance.
3.01. To accomplish defeasance of the Bonds there is established an Escrow Account
(the “Escrow Account”) with U.S. Bank National Association (the “Escrow Agent”), a suitable financial
institution in the state whose deposits are insured by the Federal Deposit Insurance Corporation and
combined capital and surplus is not less than $500,000. A form of escrow agreement (the “Escrow
Agreement”) has been presented to and reviewed by this Council. The form of the Escrow Agreement
is approved. The Mayor and City Manager are authorized and directed to execute and deliver the
Escrow Agreement on behalf of the City.
3.02. As of the date of execution of the Escrow Agreement (the “Transfer Date”), and in
accordance with the Supplement to Pledge Agreement between the City and the St. Louis Park
Economic Development Authority (“EDA”) of even date with the Escrow Agreement, there will be and
are hereby transferred, pledged, and appropriated to the Escrow Account certain funds of the EDA in
the amount that, together with interest earnings thereon, is needed for payment of the principal and
interest of the Bonds maturing in years 2010 through 2016 on and prior to their maturity dates and on
the Redemption Date, as the case may be. It is estimated that such amount is adequate when invested
Meeting of July 27, 2009 (Item No. 2h) Page 5
Subject: Authorize Defeasance of Pre-79 TIF Bonds
as herein provided to pay the principal of and interest on the Bonds maturing in years 2010 through
2016 on and prior to their maturity dates and on the Redemption Date.
3.03. The funds deposited under the Escrow Agreement are to be invested in securities
maturing or callable at the option of the holder on such dates and bearing interest at such rates as may
be required to provide sufficient monies together with cash or other monies in the Escrow Account to
pay when due the principal amount of and interest on the Bonds maturing in years 2010 through 2016
on and prior to their maturity dates, and on the Redemption Date, as the case may be. The funds may
be used only for the purposes stated in this Section, except that any surplus remaining in the Escrow
Account when all of the Bonds maturing in years 2010 through 2016 and interest thereon have been
paid shall be transferred to the debt service fund for the Bonds.
3.04. Securities to be purchased from the Funds are limited to securities specified in
Minnesota Statutes, Section 475.67, Subdivision 8. The Mayor and City Manager are authorized and
directed to purchase the securities for the Escrow Account and to transfer then to the Escrow Agent as
provided in the Escrow Agreement.
3.05. For the prompt and full payment of the principal and interest on the Bonds maturing
in years 2010 through 2016, as the same respectively become due, the full faith, credit and taxing
powers of the City have been and are irrevocably pledged. If the balance in the Escrow Account is ever
insufficient to pay all principal and interest then due on the bonds maturing on such dates, the
deficiency must be promptly paid out of monies of the general fund or other funds of the City that are
properly available for such purpose, and such funds may be reimbursed with or without interest from
the Escrow Account when a sufficient balance is available therein.
3.06. When the portion of the Bonds and interest thereon have been discharged as provided
in this Resolution, all pledges, covenant and other rights granted by this Resolution to the holders of the
Bonds maturing in years 2010 through 2016 will cease, except that the pledge of the full faith and credit
of the City will remain in full force and effect; and further provided that nothing in this Resolution
alters or impairs the rights of holders of the Bonds maturing in years 2017 through 2018, which Bonds
are not defeased by any action described in this Resolution or the Escrow Agreement.
(The remainder of this page is intentionally left blank.)
Meeting of July 27, 2009 (Item No. 2h) Page 6
Subject: Authorize Defeasance of Pre-79 TIF Bonds
The motion for the adoption of the foregoing resolution was duly seconded by Member
_______________, and upon vote being taken thereon, the following voted in favor thereof:
and the following voted against:
whereupon said resolution was declared duly passed and adopted.
Reviewed for Administration Adopted by the City Council July 27, 2009
City Manager Mayor
Attest:
City Clerk
Meeting of July 27, 2009 (Item No. 2h) Page 7
Subject: Authorize Defeasance of Pre-79 TIF Bonds
STATE OF MINNESOTA )
)
COUNTY OF HENNEPIN ) SS.
)
CITY OF ST. LOUIS PARK )
I, the undersigned, being the duly qualified and acting City Clerk of the City of St. Louis Park,
Minnesota, do hereby certify that I have carefully compared the attached and foregoing extract of
minutes of a regular meeting of the City Council held on Monday, July 27, 2009, with the original
thereof on file in my office and the same is a full, true and complete transcript therefrom insofar as the
same relates to the partial defeasance, prepayment and redemption of $7,490,000 General Obligation
Tax Increment Refunding Bonds, Series 2004A, of the City.
WITNESS My hand as City Clerk and the corporate seal of the City this 27th day of July,
2009.
City Clerk
St. Louis Park, Minnesota
(SEAL)
Meeting of July 27, 2009 (Item No. 2h) Page 8
Subject: Authorize Defeasance of Pre-79 TIF Bonds
EXHIBIT A
NOTICE OF CALL FOR REDEMPTION
$7,490,000 GENERAL OBLIGATION TAX INCREMENT
REFUNDING BONDS, SERIES 2004A
CITY OF ST. LOUIS PARK
HENNEPIN COUNTY, MINNESOTA
NOTICE IS HEREBY GIVEN that, by order of the City Council of the City of St. Louis
Park, Hennepin County, Minnesota, there have been called for redemption and prepayment on
February 1, 2013
outstanding bonds of the City designated as General Obligation Tax Increment Refunding Bonds,
Series 2004A, dated April 7, 2004, having stated maturity dates of February 1 in the years 2014 through
2016, both inclusive, totaling $1,895,000 in principal amount, and with the following CUSIP
numbers:
Year of Maturity Amount CUSIP
2014 $605,000
2015 630,000
2016 660,000
The bonds are being called at a price of par plus accrued interest to February 1, 2013, on which
date all interest on said bonds will cease to accrue. Holders of the bonds hereby called for redemption
are requested to present their bonds for payment at the office of the Finance Director of the City of St.
Louis Park, Minnesota, on or before February 1, 2013.
Important Notice: In compliance with the Jobs and Growth Tax Relief Reconciliation Act of
2003, federal backup withholding tax will be withheld at the applicable backup withholding rate in
effect at the time the payment by the redeeming institutions if they are not provided with your social
security number or federal employer identification number, properly certified. This requirement is
fulfilled by submitting a W-9 Form, which may be obtained at a bank or other financial institution.
The Registrar will not be responsible for the selection or use of the CUSIP number, nor is any
representation made as to the correctness indicated in the Redemption Notice or on any Bond. It is
included solely for convenience of the Holders.
Dated: July 27, 2009 BY THE ORDER OF THE CITY COUNCIL
By: /s/ Nancy Stroth
City Clerk
City of St. Louis Park, Minnesota
Meeting of July 27, 2009 (Item No. 2h) Page 9
Subject: Authorize Defeasance of Pre-79 TIF Bonds
Extract of Minutes of Meeting of the
City Council of the City of St. Louis Park,
Hennepin County, Minnesota
Pursuant to due call and notice thereof, a regular meeting of the Council of the City of St. Louis
Park, Minnesota, was duly held in the City Hall in the City of St. Louis Park, on Monday, July 27,
2009, commencing at 7:30 P.M.
The following members were present:
and the following were absent:
* * * * * * * * *
Member _______________ introduced the following written resolution and moved its
adoption, the reading of which was dispensed with by unanimous consent:
RESOLUTION NO. 09-___
RESOLUTION PROVIDING FOR THE DEFEASANCE OF CERTAIN OUTSTANDING
GENERAL OBLIGATION BONDS OF THE CITY
AND AUTHORIZING EXECUTION OF AN ESCROW AGREEMENT
BE IT RESOLVED By the City Council of the City of St. Louis Park, Hennepin County,
Minnesota (the “City”), as follows:
Section 1. Background; Findings.
1.01. The City has issued and sold its General Obligation Tax Increment Refunding Bonds,
Series 2002, dated July 16, 2002 (the “Bonds”) in the total principal amount of $6,135,000, pursuant
to Minnesota Statutes, Chapters 469 and 475 (collectively, the “Act”). The outstanding principal
amount of the Bonds are payable on September 1, 2009 (the “Maturity Date”).
1.02. The City staff has reported to this Council and the Council so finds, that there are
monies properly available for the purpose and identified in this Resolution that, if invested in securities
authorized by Minnesota Statutes, Chapter 118A, will provide for the payment of principal, interest and
redemption premium (if any) on the Bonds on the Maturity Date.
Meeting of July 27, 2009 (Item No. 2h) Page 10
Subject: Authorize Defeasance of Pre-79 TIF Bonds
1.03. It is further found and determined that the Bonds will be as subsequently provided in
this Resolution.
1.04. It is further found and determined that it is the intent of this Council that the
defeasance of the Bonds as provided for in this Resolution is not to be construed as impairing or
affecting the covenants with or pledges to the holders of the Bonds contained in the resolution
authorizing issuance of the Bonds.
Section 2. Payment of Bonds.
2.01. The outstanding principal amount of the Bonds shall be paid on the Maturity Date.
Section 3. Escrow; Defeasance.
3.01. To accomplish defeasance of the Bonds there is established an Escrow Account
(the “Escrow Account”) with U.S. Bank National Association (the “Escrow Agent”), a suitable financial
institution in the state whose deposits are insured by the Federal Deposit Insurance Corporation and
combined capital and surplus is not less than $500,000. A form of escrow agreement (the “Escrow
Agreement”) has been presented to and reviewed by this Council. The form of the Escrow Agreement
is approved. The Mayor and City Manager are authorized and directed to execute and deliver the
Escrow Agreement on behalf of the City.
3.02. As of the date of execution of the Escrow Agreement (the “Transfer Date”) there will be
and are hereby transferred, pledged, and appropriated to the Escrow Account certain funds of the St.
Louis Park Economic Development Authority (the “EDA”) in the amount that, together with interest
earnings thereon, is needed for payment of the principal and interest of the Bonds on the Maturity
Date.
3.03. The funds deposited under the Escrow Agreement are to be invested in securities
maturing or callable at the option of the holder on such dates and bearing interest at such rates as may
be required to provide sufficient monies together with cash or other monies in the Escrow Account to
pay when due the principal amount of and interest on the Bonds on the Maturity Date. The funds may
be used only for the purposes stated in this Section, except that any surplus remaining in the Escrow
Account when all of the Bonds and interest thereon have been paid shall be transferred to the City.
3.04. Securities to be purchased from the Funds are limited to securities specified in
Minnesota Statutes, Section 475.67, Subdivision 8. The Mayor and City Manager are authorized and
directed to purchase the securities for the Escrow Account and to transfer then to the Escrow Agent as
provided in the Escrow Agreement.
Meeting of July 27, 2009 (Item No. 2h) Page 11
Subject: Authorize Defeasance of Pre-79 TIF Bonds
3.05. For the prompt and full payment of the principal and interest on the Bonds as the same
respectively become due, the full faith, credit and taxing powers of the City have been and are
irrevocably pledged. If the balance in the Escrow Account is ever insufficient to pay all principal and
interest then due on the bonds maturing on such dates, the deficiency must be promptly paid out of
monies of the general fund or other funds of the City that are properly available for such purpose, and
such funds may be reimbursed with or without interest from the Escrow Account when a sufficient
balance is available therein.
3.06. When the portion of the Bonds and interest thereon have been discharged as provided
in this Resolution, all pledges, covenant and other rights granted by this Resolution to the holders of the
Bonds will cease, except that the pledge of the full faith and credit of the City will remain in full force
and effect.
(The remainder of this page is intentionally left blank.)
Meeting of July 27, 2009 (Item No. 2h) Page 12
Subject: Authorize Defeasance of Pre-79 TIF Bonds
The motion for the adoption of the foregoing resolution was duly seconded by Member
_______________, and upon vote being taken thereon, the following voted in favor thereof:
and the following voted against:
whereupon said resolution was declared duly passed and adopted.
Reviewed for Administration Adopted by the City Council July 27, 2009
City Manager Mayor
Attest:
City Clerk
Meeting of July 27, 2009 (Item No. 2h) Page 13
Subject: Authorize Defeasance of Pre-79 TIF Bonds
STATE OF MINNESOTA )
)
COUNTY OF HENNEPIN ) SS.
)
CITY OF ST. LOUIS PARK )
I, the undersigned, being the duly qualified and acting City Clerk of the City of St. Louis Park,
Minnesota, do hereby certify that I have carefully compared the attached and foregoing extract of
minutes of a regular meeting of the City Council held on Monday, July 27, 2009, with the original
thereof on file in my office and the same is a full, true and complete transcript therefrom insofar as the
same relates to the defeasance of $6,135,000 General Obligation Tax Increment Refunding Bonds,
Series 2002, of the City.
WITNESS My hand as City Clerk and the corporate seal of the City this 27th day of July, 2009.
City Clerk
St. Louis Park, Minnesota
(SEAL)
Meeting of July 27, 2009 (Item No. 2h) Page 14
Subject: Authorize Defeasance of Pre-79 TIF Bonds
Extract of Minutes of Meeting
of the City Council of the City of
St. Louis Park, Hennepin County, Minnesota
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of St.
Louis Park, Hennepin, Minnesota, was duly held in the City Hall in said City on Monday, July 27,
2009, commencing at ______ P.M.
The following members were present:
and the following were absent:
* * * * * * * * *
Member ____________ introduced the following resolution and moved its adoption :
RESOLUTION NO. 09-____
RESOLUTION AMENDING THE RESOLUTION AWARDING THE SALE OF
$7,490,000 GENERAL OBLIGATION
TAX INCREMENT REFUNDING BONDS, SERIES 2004A
AND PROVIDING FOR THEIR ISSUANCE
BE IT RESOLVED by the City Council of the City of St. Louis Park, Hennepin County,
Minnesota (the “City”) as follows:
Section 1. Recitals.
1.01. By resolution approved March 1, 2004 (the “Prior Resolution”), the City awarded the
sale of its $7,490,000 General Obligation Tax Increment Refunding Bonds, Series 2004A (the “Series
2004A Bonds”) in order to refund certain outstanding obligations of the City.
1.02. The Bonds are secured by certain tax increments from certain tax increment financing
districts in the City pursuant to the Tax Increment Pledge Agreement between the City and the St.
Louis Park Economic Development Authority (the “EDA”) dated April 7, 2004 (the “Pledge
Agreement”).
Meeting of July 27, 2009 (Item No. 2h) Page 15
Subject: Authorize Defeasance of Pre-79 TIF Bonds
1.03. In the Pledge Agreement, the EDA pledged certain tax increments (the “Available Tax
Increments”) derived from certain identified tax increment financing districts (“TIF Districts”) to the
Series 2004A Bonds, to the extent required to meet, with other pledged sources, 105 percent of the
principal and interest requirements on the Series 2004A Bonds.
1.04. By resolution approved this date, the City has authorized the defeasance of a portion of
the Bonds consisting of the principal amount maturing in years 2010 through 2016, and in connection
with such action has reviewed a Supplement to Tax Increment Pledge Agreement between the City and
EDA (the “Pledge Agreement Supplement”).
1.05. It is determined that the estimated collection of Available Tax Increment, taking into
account the partial defeasance of the Series 2004A Bonds, that has been and will be allocated to the
Series 2004A Bonds through final maturity, is at least 20 percent of the principal and interest payable
on the Series 2004A Bonds, all within the meaning of Minnesota Statutes, Section 475.58.
1.06. The City has determined to modify the Prior Resolution in order to recognize the
reduced amount of Available Tax Increment available to pay the remaining maturities of Series 2004A
Bonds in light of the application of such revenues to the partial defeasance of the Series 2004A Bonds
and other parity uses of such revenues.
Section 2. Prior Resolution Modified; Taxes Levied; Pledge Agreement Supplement Approved.
2.01. Section 4.05 of the Prior Resolution is hereby modified to delete the existing language
and substitute the following:
4.05. For the purpose of paying the principal of and interest on the Series 2004A
Bonds, there is levied a direct annual irrepealable ad valorem tax upon all of the taxable property
in the City, which will be spread upon the tax rolls and collected with and as part of other
general taxes of the City. The tax will be credited to the Debt Service Fund and is in the years
and amounts as follows (year stated being year of collection):
Year Levy
2016
2017
2.02. Nothing in this resolution alters or affects the City's pledge of its full faith and credit to
the Series 2004A Bonds.
2.03. The City Clerk is directed to file a certified copy of this Resolution with the Director of
Property Records and Revenue of Hennepin County.
Meeting of July 27, 2009 (Item No. 2h) Page 16
Subject: Authorize Defeasance of Pre-79 TIF Bonds
2.04. It is determined that the estimated collection of the foregoing taxes together with
Available Tax Increments collected pursuant to the Pledge Agreement, as modified by the Pledge
Agreement Supplement, will produce at least five percent in excess of the amount needed to meet when
due, the principal and interest payments on the Series 2004A Bonds maturing in years 2017 and 2018.
The tax levy herein provided is irrepealable until all of the Series 2004A Bonds are paid, provided that at
the time the City makes its annual tax levies the City Manager may certify to the Director of Property
Records and Revenue the amount available in the Debt Service Account to pay principal and interest
due during the ensuing year, and the Director of Property Records and Revenue will thereupon reduce
the levy collectible during such year by the amount so certified.
2.05. The City approves the Pledge Agreement Supplement in substantially the form on file
in City Hall, and the Mayor and City Manager are authorized to execute such Pledge Agreement
Supplement.
(The remainder of this page is intentionally left blank.)
Meeting of July 27, 2009 (Item No. 2h) Page 17
Subject: Authorize Defeasance of Pre-79 TIF Bonds
The motion for the adoption of the foregoing resolution was duly seconded by Member
_______________, and upon vote being taken thereon, the following voted in favor thereof:
and the following voted against:
whereupon said resolution was declared duly passed and adopted.
Reviewed for Administration Adopted by the City Council July 27, 2009
City Manager Mayor
Attest:
City Clerk
Meeting of July 27, 2009 (Item No. 2h) Page 18
Subject: Authorize Defeasance of Pre-79 TIF Bonds
STATE OF MINNESOTA )
)
COUNTY OF HENNEPIN ) SS.
)
CITY OF ST. LOUIS PARK )
I, the undersigned, being the duly qualified and acting City Clerk of the City of St. Louis Park,
Hennepin County, Minnesota, do hereby certify that I have carefully compared the attached and
foregoing extract of minutes of a regular meeting of the City Council of the City held on July 27, 2009
with the original minutes on file in my office and the extract is a full, true and correct copy of the
minutes insofar as they relate to the $7,490,000 General Obligation Tax Increment Refunding Bonds,
Series 2004A of the City.
WITNESS My hand officially as such City Clerk and the corporate seal of the City this 27th
day of July, 2009.
City Clerk
St. Louis Park, Minnesota
(SEAL)
Meeting of July 27, 2009 (Item No. 2h) Page 19
Subject: Authorize Defeasance of Pre-79 TIF Bonds
STATE OF MINNESOTA DIRECTOR OF PROPERTY
RECORDS AND REVENUE’S
CERTIFICATE AS TO
COUNTY OF HENNEPIN TAX LEVY AND
REGISTRATION
(AMENDED)
I, the undersigned Director of Property Records and Revenue of Hennepin County, Minnesota,
hereby certify that a certified copy of a resolution adopted by the governing body of the City of St.
Louis Park, Minnesota, on July 27, 2009, levying taxes for the payment of $7,490,000 General
Obligation Tax Increment Refunding Bonds, Series 2004A (Bonds) of said municipality dated April 7,
2004 and modifying the resolution awarding sale of the Bonds approved March 1, 2004, has been filed
in my office and said bonds have been entered on the register of obligations in my office and that such
tax has been levied as required by law.
WITNESS My hand and official seal this _____ day of July, 2009.
_____________________________
Director of Property Records
And Revenue
Hennepin County, Minnesota
(SEAL)
By___________________________
Deputy
Meeting Date: July 27, 2009
Agenda Item #: 2i
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Reconstruction of the trail system, parking lots, and basketball courts at Aquila Park
RECOMMENDED ACTION:
Motion to Adopt Resolution accepting the project report, establishing Improvement Project Nos.
2009-0040 and 2009-0210 approving plans and specifications, and authorizing advertisement for
bids for the reconstruction of the trail system, parking lots, and basketball courts at Aquila Park.
POLICY CONSIDERATION:
Does the City Council wish to continue to move forward with this project?
BACKGROUND:
As a part of this proposed project the entire trail system in Aquila Park (approximately .55 miles)
will be reconstructed/resurfaced. This trail links directly to the North Trail Corridor (formerly
known as the Hutch-Spur Trail). The trail in Aquila Park links the adjacent elementary school,
community neighborhoods and is a key commuter link for residents. This trail also links to the local
City sidewalk system. In addition, all parking areas will be reconstructed. Parking areas will have
concrete curb and gutter added to correct storm water flow and standing water issues. Lastly, two
new full-sized basketball courts with new adjustable hoops (allows for all ages to use hoops) will be
reconstructed at Aquila Park.
FINANCIAL OR BUDGET CONSIDERATION:
This project was planned for and included in the City’s adopted Capital Improvement Program. The
total estimated costs and funding for the construction the trail system, parking lots, and basketball
courts at Aquila Park is as follows:
Budget - Aquila Park reconstruction $215,000
Uses
Reconstruction of Basketball courts (2) $30,000
Parking lot and trail system upgrade $185,000
Total $215,000
Sources
City of St. Louis Park $115,000
CDBG $100,000
Total $215,000
Meeting Date: July 27, 2009 (Item No. 2i) Page 2
Subject: Reconstruction of the trail system, parking lots, and basketball courts at Aquila Park
CONSTRUCTION SCHEDULE
Should the City Council approve the Project Report, it is anticipated that the following schedule can
be met:
• Approval of Plans/Authorization to Bid by City Council: July 27, 2009
• Advertise bids: July 30 and August 6, 2009
• Bid Opening: August 10, 2009
• Bid Tab Report to City Council; Award contract: August 17, 2009
• Begin Construction August 24, 2009
• Project Completion November 1, 2009
Next Steps and Timelines: If the City Council approves moving forward, Park staff will finalize the
plans and specifications for the project with bids received in August. The Council will be asked to
approve the low bidder and authorize the project to begin at its August 17, 2009 meeting. Project
construction will begin following council approval and Hennepin County funding approval.
VISION CONSIDERATION:
In reviewing this item, it falls in line with our Vision: St. Louis Park is committed to being a
connected and engaged community.
Attachments: Resolution
Prepared by: Stacy Voelker, Administrative Secretary
Rick Beane, Park Superintendent
Reviewed by: Rick Birno, Recreation Superintendent
Approved by: Tom Harmening, City Manager
Meeting Date: July 27, 2009 (Item No. 2i) Page 2
Subject: Reconstruction of the trail system, parking lots, and basketball courts at Aquila Park
RESOLUTION NO. 09-_______
RESOLUTION ACCEPTING THE PROJECT REPORT, ESTABLISHING
IMPROVEMENT PROJECT NOS. 2009-0040 AND 2009-0210 APPROVING PLANS
AND SPECIFICATIONS, AND AUTHORIZING ADVERTISEMENT FOR BIDS
FOR THE RECONSTRUCTION OF THE TRAIL SYSTEM, PARKING LOTS, AND
BASKETBALL COURTS AT AQUILA PARK
WHEREAS, the City Council of the City of St. Louis Park has received a report related to
the reconstruction of the trail system, parking lots, and basketball courts at Aquila Park, City Project
Nos. 2009-0040 and 2009-0210.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of St. Louis
Park, Minnesota, that:
1. The Project Report regarding Project Nos. 2009-0040 and 2009-0210 is hereby accepted.
2. Such improvement as proposed is necessary, cost effective, and feasible as detailed in the Project
Report.
3. The proposed project, designated as Project Nos. 2009-0040 and 2009-0210 is hereby
established and ordered.
4. The plans and specifications for the making of the improvement, as prepared under the direction
of the Park Superintendent, or designee, are approved.
5. The City Clerk shall prepare and cause to be inserted at least two weeks in the official newspaper
and at least one week in the Construction Bulletin, an advertisement for bids for the making of
said improvement under said-approved plans and specifications. The advertisement shall appear
not less than ten (10) days prior to the date and time of receipt of bids, and specify the work to
be done, state the date and time bids will be received by the City Clerk, and that no bids will be
considered unless sealed and filed with the City Clerk and accompanied by a bid bond payable
to the City for five (5) percent of the amount of the bid.
6. The Park Superintendent, or designee, shall report the receipt of bids to the City Council shortly
after the letting date. The report shall include a tabulation of the bid results and a
recommendation to the City Council.
Reviewed for Administration: Adopted by the City Council July 27, 2009
City Manager
Mayor
Attest:
City Clerk
Meeting Date: July 27, 2009
Agenda Item #: 1
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Future Study Session Agenda Planning – August 10, 2009.
RECOMMENDED ACTION:
Council and the City Manager meet to set the agenda for the study session on August 10, 2009.
POLICY CONSIDERATION:
Does the Council agree with the agenda as proposed?
BACKGROUND:
Attached please find the tentative agenda and proposed discussion items for the study session on
Monday, August 10, 2009.
FINANCIAL OR BUDGET CONSIDERATION:
None.
VISION CONSIDERATION:
None.
Attachment: Future Study Session Agenda Planning for August 10, 2009
Prepared by: Marcia Honold, Management Assistant
Approved by: Tom Harmening, City Manager
Meeting of July 27, 2009 (Item No. 1) Page 2
Subject: Future Study Session Agenda Planning
Tentative Discussion Items
Study Session, Monday, August 10, 2009 - 6:30 p.m.
1. Future Study Session Agenda Planning – Administrative Services (5 minutes)
2. Snow Removal Operations – Police/Public Works (30 minutes)
Does the Council wish to change to current approach for enforcing the city’s ordinance
regulating on-street parking during snow events?
3. Audit Services for 2009 – Finance (15 minutes)
Does the Council wish to solicit bids for 2009 audit services or extend the existing contract
with Abdo, Eick & Meyers, L.L.P?
4. Budget and Preliminary 2010 Levy – Finance (60 minutes)
The Finance Director, City Manager and Council will discuss the proposed 2010 budget
and the proposed tax levy adjustment for 2010. This is the first of two meetings to discuss
the budget and preliminary levy. Staff will return on August 24 to continue the conversation
and make adjustments as requested by Council.
5. Communications – Administrative Services (10 minutes)
Time for communications between staff and Council will be set aside on every study session
for the purposes of information sharing.
Reports
Neighborhood Planning Process Update (Comp Plan) – Community Development
Rail Update – Community Development
End of Meeting: 8:30 p.m.
Meeting Date: July 27, 2009
Agenda Item #: 10
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Reilly Site - Proposed Soil Vapor Gas Study.
RECOMMENDED ACTION:
The purpose of this report is to provide information regarding a proposed soil vapor gas study at the
Reilly Superfund site. Please provide staff with any comments or questions that you might have.
POLICY CONSIDERATION:
None at this time.
BACKGROUND:
History
In 2006 the Minnesota Pollution Control Agency (MPCA) conducted a Five-Year Review of the
Reilly Site. According to their review:
“The potential for vapor intrusion is another issue which will be evaluated. No vapor
assessments have been performed for the Site. Further evaluation will be performed of
the potential for vapor intrusion into buildings on the Site. If necessary, soil gas
sampling and/or indoor monitoring will be performed.”
This work was being recommended to address a general concern at Superfund Sites throughout the
country and was not triggered by any indication of actual exposures to volatile chemicals. In fact, no
cases of creosote odors or exposure to soil gas have been reported to the city, MPCA, or United
States Environmental Protection Agency (USEPA) by persons living at the Reilly Site.
This recommendation was followed up in 2008 by a MPCA soil vapor survey to investigate the
potential for soil gas on the Reilly Site. Survey results indicated soil gas vapors were present
throughout the surveyed area. The 2008 survey report recommended that a follow-up soil vapor
survey be conducted. Property owners on the Reilly Site were made aware of this survey and survey
results.
On April 1, 2009 the city and Vertellus Specialties Inc. (formerly Reilly Industries) received a
specific request from the USEPA and the MPCA to plan a vapor intrusion study (letter attached). A
planning meeting was held on July 13th attended by City, Vertellus, Minnesota Department of
Health, and MPCA staff. Generally, most of the persons attending this meeting were involved with
the Hwy 7/Wooddale Ave VOC Study recently conducted in St. Louis Park.
Meeting of July 27, 2009 (Item No. 10) Page 2
Subject: Reilly Site – Proposed Soil Vapor Gas Study
Proposed Study
The proposed study would be conducted in accordance with appropriate MPCA guidance
documents for such investigations. The study is anticipated to include the following elements:
• winter time sampling when vapor concentrations are likely highest.
• coring / sampling through concrete floors to access sub-slab gas at the rate of one per 1,000
square feet – approximately 100 points to be sampled.
• target properties identified were Somerset Oak Apartments in the northwest area of the Site
and Oak Park Village Apartments in the northeast area of the site. Only slab on grade
residential properties will need to be evaluated.
• sampling to be done only with property / building owner authorization.
• study results will be made publicly available when complete.
This study as currently being proposed is estimated to cost about $104,000. It has not been
determined at this time how this proposed study will be paid for or by whom.
Next Steps
The following schedule has been prepared as a guide in this proposed study:
April 1, 2009 Agencies’ letter to SLP and Reilly (Vertellus)
requesting the vapor intrusion study.
May 29, 2009 Preliminary telephone conference with Agencies to
discuss project scope.
July 13, 2009 Kickoff meeting in St. Louis Park to organize
project team and plan the proposed study.
July through August 2009
Create a public outreach plan similar in nature to
the one used for the Elmwood community VOC
study.
August 3, 2009 Submit Quality Assurance Project Plan and
Sampling and Analysis Plan to Agencies.
October 3, 2009 Work Plan Approval by Agencies.
October through November
2009
Implement the public outreach plan to gain access
for coring and sampling inside the residential
properties.
December 2009 through
February 2010
Collect soil gas samples during the most convenient
time period for the residents.
March 2010 Receive the laboratory analytical data.
April through May 2010 Evaluate vapor intrusion risks and prepare public
report for submittal to the Agencies.
June 2010 Letters to residents explaining results and any
follow-up needed.
Meeting of July 27, 2009 (Item No. 10) Page 3
Subject: Reilly Site – Proposed Soil Vapor Gas Study
As can be seen from the schedule above, a draft study plan will be submitted to the agencies on or
about August 3rd. In conjunction with the development of this plan, city staff is developing an
outreach plan to inform affected residents / property owners. Staff will provide Council a copy of
the outreach plan when it becomes available which will be in the very near future.
FINANCIAL OR BUDGET CONSIDERATION:
The total estimated cost of this study could well exceed $100,000. The agencies stance is Vertellus
and the city are the responsible parties in this case. As stated above, it has not yet been determined
how this proposed study will be paid for or by whom. Finally, it needs to be mentioned that should
study results indicate a vapor intrusion problem, mitigation measures may be necessary at additional
unknown costs.
VISION CONSIDERATION:
This study is being requested by the agencies to ensure there are no soil gas vapor intrusion concerns
associated with the residential properties on the Reilly Site. This proposed study generally aligns
with the following Council adopted vision Strategic Direction:
St. Louis Park is committed to being a leader in environmental stewardship. We
will increase environmental consciousness and responsibility in all areas of city
business.
Focus (in this case) would be on:
• Educating staff and the public on environmental consciousness,
stewardship and best practices.
• Preserving, enhancing and providing good stewardship of our parks.
Attachments: Agency letter of April 1, 2009
Prepared by: Mike Rardin, Public Works Director
Approved by: Tom Harmening, City Manager
Meeting of July 27, 2009 (Item No. 10)
Subject: Reilly Site – Proposed Soil Vapor Gas Study Page 4
Meeting Date: July 27, 2009
Agenda Item #: 2
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Pandemic Planning Overview.
RECOMMENDED ACTION:
No formal action required other than to provide questions or comments for staff.
Staff officers from the St. Louis Park Fire Department will be in attendance to present and discuss
with the City Council recent pandemic related issues including H1N1 (Swine Flu). Staff members
will detail some of the strategies that may be considered should a pandemic occur including an
overview of a draft Pandemic Influenza Preparedness Plan for St. Louis Park
POLICY CONSIDERATION:
Does the City Council have any questions or concerns about the information shared by the Fire
Department staff?
BACKGROUND:
Unlike other disasters that could happen in St. Louis Park, pandemics do not affect city
infrastructure (buildings and equipment) but rather the people that are needed to keep it running to
maintain those services that are essential to the safety of our citizens.
A pandemic occurs when a disease spreads rapidly and globally. Health experts believe the world is
on the brink of a major pandemic influenza event. The World Health Organization (WHO)
explains it this way:
A pandemic occurs when a new influenza virus emerges and starts spreading as easily as
normal influenza-by coughing and sneezing. Because the virus is new, the human immune
system will have no pre-existing immunity. This makes it likely that people who contract
pandemic influenza will experience more serious disease than that caused by normal
influenza.
In the last 100 years influenza pandemics have occurred on roughly a thirty year cycle, most recently:
1918, Spanish Flu (H1N1 Swine Flu) with an estimated 40 million deaths world wide and
1,000,000 in the U.S. with three waves over two years.
1957 Asian Influenza, with an estimated 2,000,000 deaths world wide, including 70,000 in the
U.S.,
1968. Hong Kong Influenza with an estimated 1 million deaths would wide and 34,000 in the U.S.
Meeting of July 27, 2009 (Item No. 2) Page 2
Subject: Pandemic Overview
2009 Swine Flu (Novel H1N1), WHO-Phase 6 Pandemic. Minnesota has seen 660 confirmed
cases with 3 deaths. The first wave has hit the U.S. and it is currently active in the Southern
Hemisphere.
Seasonal Influenza occurs annually from October through April and affects about 10% of the
population with more than 200,000 hospitalizations. It is not usually life-threatening for most
people but does contribute to about 36,000 deaths a year. An annual vaccine is available and
recommended. Antiviral drugs are available to treat those at special risk.
One of the major concerns for potential pandemic has been Avian Influenza which occurs naturally
among wild birds and can infect domesticated birds such as chickens and turkeys. It is highly
contagious among birds and can be transmitted from birds to humans, but not easily. Because this
virus must mutate to allow it to spread human to human, no vaccine is available. In cases where it
has been transmitted to humans, it has a 50 to 60% mortality rate.
Pandemic Influenza can occur at any time of the year. This virus would be a more serious infection
for all than seasonal flu – every age may be at risk of serious illness but especially those 5-40 years of
age. A vaccine would not be available for several months after the pandemic begins and then only in
limited quantities. Antiviral drugs (like Tamiflu and Relenza) may be effective, but the supply is
likely to be limited. The Center for Disease Control (CDC) tracks diseases like influenza and will
alert the public to a pandemic outbreak. The World Health Organization (WHO) has developed
Pandemic Planning Phases that the State of Minnesota uses for planning as well. The Minnesota
Department of Health will be the lead agency in the State should a pandemic occur.
I. Pandemic Planning Assumptions
A. Duration: Three waves of 6-8 weeks over one to two years. In the past pandemics have
come in three waves each lasting about 6-8 weeks. The time between waves varies.
B. Workforce absent: 30% to 40% of the workforce could be absent for a variety of reasons
from caring for ill family members, caring for children when schools close, fear of exposure,
illness, and even death. In St. Louis Park this would mean that 78 to 104 of our employees
could be absent at one time (we don’t get to pick which ones) due in some way to the flu.
City wide, this would mean that 13 to 18 thousand residents could be affected at any one
time.
C. Flexibility: Our work structure may require more flexibility by looking at staggered shifts,
physical space-work stations, telecommuting, more flexibility with staff working out of
classification (particularly with bargaining unit positions) and leave policies being modified
to fill vacant positions.
D. Safety: Employees may need personal protective equipment (PPE) to maintain priority
service functions. This requires implementation of PPE policies and procedures and
Meeting of July 27, 2009 (Item No. 2) Page 3
Subject: Pandemic Overview
ensuring required training and fit testing. PPE supplies may have to be stockpiled due to the
potential of limited supply during the pandemic.
E. Supply Availability: Supply availability will be limited due to our just in time society,
hoarding, limited production, limited transportation, limited workforce, closed borders,
closed ports, changes in policies, regulations and other issues.
F. Administration: The City may have to waive administrative rules, reduce service delivery,
and develop policies to prioritize administrative functions.
G. Building use alternatives: Public buildings may be needed as alternative care facilities or
alternative use facilities when hospitals, clinics, morgues, etc. are overwhelmed. Efforts will
have to be made to ensure proper staffing prior to functioning as alternative use facilities and
facility managers should be included in the planning.
H. Mortality rate: By looking back at what happened in 1918 it is estimated that 2% of the
30%-40% who fall ill may die. This rate could overwhelm the coroner’s office, mortuaries,
and burial services. The city may be asked to provide assistance to these businesses. If 30%
of the City work force falls ill (78 employees) at least 2 are estimated to die. Using 2% as the
estimated number of possible resident deaths city wide would be approximately 260.
I. Limited assistance: It is important to note that during a pandemic everyone is dealing with
the same issues and assistance from other cities, counties, the State, Federal Government and
other organizations will be limited for the same reason that we may not be able to assist
others. The entire workforce will be affected at the same rate. Extra help will not be readily
available. We may want to plan to combine resources with other organizations and cover a
broader area for some services.
J. Limited response: Emergency first responder response may be limited or unavailable
depending on available resources from the city and other care providers. Hospitals will be
unable to handle the potential large volume of flu patients requiring that large mass flu
receiving centers be opened for flu patients.
The current pandemic (2009), to quote local medical officials, has been “well behaved”. This
means that even though we are at Phase 6 pandemic world wide, few of the cases locally have
been severe enough to require any hospitalization. Expectations are, however, that with
everything that is happening in the Southern Hemisphere at this time (their winter), we will
likely see the next wave of Novel H1N1 this fall and into next year as an addition to the regular
flu season. Standard vaccine will be available for the normal expected seasonal flu, but very
limited for Novel H1N1. This will be primarily due to possible mutation of H1N1 in the
coming months and the lack of facilities worldwide capable of producing vaccine. Antiviral
drugs like Tamiflu® and Relenza®, if effective, will likely be in short supply.
Meeting of July 27, 2009 (Item No. 2) Page 4
Subject: Pandemic Overview
Attached is a rough draft of what a possible plan for maintaining the continuity of City services
during a pandemic could look like. It is designed so that predetermined essential services could
be maintained and our citizens protected even with the anticipated reduction of the work force.
Web sites with additional information:
www.health.state.mn.us
www.pandemicflu.gov
www.cdc.gov
FINANCIAL OR BUDGET CONSIDERATION:
Not applicable at this time
VISION CONSIDERATION:
Not applicable at this time
Attachments: Pandemic Influenza Preparedness Plan Draft
Prepared by: Luke Stemmer, Fire Chief
Approved by: Tom Harmening, City Manager
Page 1 of 22
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Continuity of City Services
Contingency Plan
July, 2009
Meeting of July 27, 2009 (Item No. 2)
Subject: Pandemic Overview Page 5
Page 2 of 22
TABLE OF CONTENTS
I. Plan Objectives . . . . . . 2
II. Plan Assumptions . . . . . . 2
III. Preventing Influenza . . . . . . 3
IV. Employee Exposure . . . . . . 3
V. Contact Guidelines . . . . . . 3-4
VI. Infection Control Supplies . . . . . 4
VII. Administration and Human Resources . . . 5-6
VIII. Work Schedules . . . . . . 6
IX. Command Structure . . . . . . 6
X. Distribution of Materials . . . . . 7
XI. City Planning and Response . . . . . 7-8
APPENDIX
1. Pandemic Influenza Phases
A. World Health Phases . . . . . 9
B. Minnesota Phases . . . . . 10
2. State and County Response
A. Minnesota Response and Corresponding Hennepin County 11-13
3. City Prioritization of Services . . . . 14-15
4. City Service Delivery Priorities
A. Police Department . . . . . 16-17
B. Public Works Department . . . . 18
Park & Recreation Department . . . 18
C. Fire Department . . . . . 19
D. Utility Department . . . . . 20
5. City Administration . . . . . 21
Meeting of July 27, 2009 (Item No. 2)
Subject: Pandemic Overview Page 6
Page 3 of 22
PLAN OBJECTIVES
In response to the threat of an influenza pandemic, the City has prepared this plan to meet
the following objectives:
1. Establish departmental service continuity plans in the event of pandemic influenza in
order to insure delivery of basic city services.
2. Mitigate the spread of pandemic influenza among employees.
3. Assist employees and their families in managing personal and/or family illnesses during
a pandemic influenza outbreak.
Pandemic Influenza planning presents unique differences from current Continuity of
Operations templates. Focusing on continuity of operations with considerable loss of staff,
depleted resources, and a nervous public—will be a considerable challenge. The priority will
be ensuring that essential city operations continue. This entails that each department within
the City develop a list of service priorities and corresponding plans for meeting those
priorities.
ASSUMPTIONS
The City will be faced with reductions of our workforce and significant human health concerns
in the workplace environment. This plan is designed to help the city minimize the risk that an
influenza pandemic poses to the health and safety of employees, continuity of operations,
and economic well being.
Because no one can predict when a pandemic Influenza might happen, how long it might last,
and how serious its impacts might be, the City needs to take steps to develop service
continuation plans that protect employees, minimize disruptions, and limit negative impacts
on customers and our community. While a pandemic cannot be stopped, proper preparation
may reduce the impact. Preparedness and mitigation requires that the city assume and plan
for a worst-case scenario. Accordingly, the City’s Pandemic Influenza Preparedness Plan is
based on the following assumptions:
1. Minnesota Department of Health (MDH) will be the lead agency in the public health
response to the pandemic influenza.
2. In the City of St. Louis Park, the Director of Emergency Management (City Manager)
shall have over all control with the Emergency Management Coordinator will act as
the lead coordinating department.
3. Absenteeism rates for City employees could be as high as 40 - 50 percent at the height
of the pandemic’s peak due to illness; another 5 percent may refuse to report to work,
either because they fear becoming ill or because they are caring for afflicted family
members.
4. Basic services such as healthcare, law enforcement, fire, emergency response,
communications, transportation and utilities could be disrupted during a pandemic.
5. Assistance from outside organizations, county, state and federal government will be
limited.
6. City government will not be able to perform all functions and provide all services at
full capacity throughout the pandemic.
Meeting of July 27, 2009 (Item No. 2)
Subject: Pandemic Overview Page 7
Page 4 of 22
7. Any City office may be closed due to staffing shortages or community quarantine.
PREVENTING FLU SPREAD AT WORKSITE
Promoting respiratory hygiene/cough etiquette The City will promote hygiene through a
variety of methods to help reduce the spread of the flu virus at the worksite. Though
respiratory hygiene and cough etiquette are simple concepts, during a pandemic they become
a vital defense to a potentially dangerous outbreak.
Since indirect transmission (e.g. from hand-to-hand, or hand to contaminated object and then
contaminated object to hand) is the main way in which influenza is passed from person to
person, educational programs will reiterate the need for routine and frequent hand washing.
Washing with plain soap, hand sanitizer lotion, alcohol or other antiseptic-based hand wash
products eliminates the virus. It is important to wash hands even if protective gloves have
been worn. Gloves are not a substitute for hand washing.
Hand sanitizer lotion and tissues will be provided in each work site for employees to enhance
proper cough and hygiene etiquette. Masks will be provided to all employees in the event of
an outbreak. The masks will be placed in each department such that they are readily
available to staff. Even with the mask, employees should cover the mouth when coughing or
sneezing and wash/sanitize their hands immediately thereafter. Additionally, all employees
should avoid/reduce close contact with the public or other employees. The telephone or e-
mail should be used to communicate whenever possible.
The City will also:
1. Disseminate information on the influenza and how it is spread.
2. Disseminate information to employees on proper hygiene methods and other behavior
activities and/or restrictions that will reduce the risk of spreading the flu virus among
the workforce.
3. Post educational materials to remind employees of proper cough etiquette, hand
washing, and other behaviors that will reduce the risk of infection.
4. Provide information to employees to assist them in protecting themselves and their
families during a pandemic.
EMPLOYEES EXPOSED OR SUSPECTED OF EXPOSURE
Employees should be conscious of their own health; those who experience any influenza like
symptoms should notify their immediate supervisor or EOC command if operational, and stay
home. If symptoms begin at work, employees should notify their immediate supervisor of the
potential exposure and go home.
GUIDELINES TO MODIFY FREQUENCY AND TYPE OF FACE-TO-FACE CONTACT
Face-to-Face: In face-to-face meetings, individuals should limit contact. Participants should
practice staying about three (3) feet apart.
Hand-Shaking: Employees should stop shaking hands if there is a pandemic influenza
outbreak to help reduce the spread of the disease. If employees find themselves shaking
hands, they should practice increased hand hygiene.
Meeting of July 27, 2009 (Item No. 2)
Subject: Pandemic Overview Page 8
Page 5 of 22
Meetings: Employees should limit attendance at meetings. Meetings should be suspended
when the same information can be obtained with a conference call, e-mail, or through chat
groups over the internet. If a face-to-face meeting is necessary, following the rules may help
ensure that transmission of the virus is limited:
1. The room should be cleaned and disinfected using good house keeping techniques such
as disinfecting the table, chairs, phones, and other places that one might be expected
to touch.
2. Prop the door open (when doing so would not breach security) to keep employees and
the public from touching the door knob.
3. Spread out as much as possible and avoid hand shaking.
4. Minimize the length of meetings.
5. Meet in large rooms.
6. Require all employees to wash their hands after leaving meetings.
7. Clean the room after each use.
In the event of a flu pandemic outbreak, the City Administrator may issue a directive
cancelling all meetings and/or a directive banning non-city employees, including vendors,
from entering city buildings.
Increase Social Distancing: Social distancing refers to strategies to reduce the frequency
of contact (and the transmission of pandemic influenza) between people by minimizing close
contact between people during phases of pandemic influenza. Contacts are those persons
who have had close (one yard or less) physical or confined airspace contact with an infected
person within four days of that person developing symptoms. These are likely to include
family members and/or other living companions, workmates (if in confined airspace
environments) and possibly recreational companions. The City will encourage the use of
technology to facilitate social distancing by using communications networks, remote access
and web access to maintain distance among employees and between employees and citizens
whenever possible.
Entering Properties: If a pandemic emergency is declared by the City Administrator,
employees will not enter residential or commercial properties for the purposes of inspection,
or repair unless:
1. Entry is approved by a supervisor.
2. Personal Protection Equipment (PPE) is worn.
3. Immediate decontamination
Utility and Public Works employees who respond to sewer, water or lift station emergencies
shall wear Personal Protective Equipment.
Personal Protective Equipment and decontamination procedures must be used by all first
responder personnel (Police, Fire, EMS) who enter properties for police and fire emergencies.
In some instances, police and fire will not respond to suspected or confirmed influenza calls
for service but these calls will be referred to the local EMS provider. Other non-essential
police and fire events will be evaluated for response and in many instances will be handled by
phone.
Meeting of July 27, 2009 (Item No. 2)
Subject: Pandemic Overview Page 9
Page 6 of 22
INFECTION CONTROL SUPPLIES
Hand-hygiene products, tissues, disposal receptacles The City will identify the products
or supplies needed, the sources from which to obtain them, and maintain an inventory of
those items, such as hand sanitizer, tissue paper, masks, and other personal protective
equipment items for use by employees in their work area.
Availability of medical consultation and advice The City will use a combination of sources
for medical consultation and advice, including the Center for Disease Control (CDC), State of
Minnesota, Minnesota Department of Health (MDH), Hennepin County Health Department and
the local EMS provider. An increase in the threat alert level will trigger a review to determine
if medical consultation is necessary.
ADMINISTRATION AND HUMAN RESOURCES
Activation of the Plan The Emergency Management Director in coordination with the City
Emergency Management Coordinator will activate the Plan based on the current situation and
in coordination with the Pandemic Influenza Response Plan of the State of Minnesota. Staff
will use the City’s plan (either in total or in part) in the event of an influenza pandemic to
which the city is called to respond. Activation of the plan will correspond to the evolution of
the pandemic. The following events will be considered “trigger events” for implementation
of all or portions of this plan:
1. The United States Federal Government through their official agencies issues a
pandemic declaration for the United States, and/or
2. The State of Minnesota issues a pandemic declaration for the State, and/or
3. The Hennepin County Health Department issues a directive to implement a response
plan, and/or
4. The Mayor of the City of St. Louis Park declares a pandemic emergency for the city.
Once a flu pandemic crisis is imminent or has occurred, the Emergency Management Director
in coordination with the City Emergency Management Coordinator will activate the City’s
Pandemic Influenza Response Plan.
Pandemic Flu Crisis Assessment Upon notification of a pandemic influenza crisis, the City
Administrator, Emergency Management Coordinator and Department Heads will meet to:
1. Make an initial risk determination to define the extent of the crisis and determine
what portions of the program need to be implemented based on that analysis.
2. Continually assess the severity of the crisis, the efficacy of the city’s response and
determine whether changes need to be made. If members are unable to physically
meet due to governmental limitations on travel or quarantine, meetings will be held
by conference call.
3. Make a determination regarding the cancellation of public meetings.
Meeting of July 27, 2009 (Item No. 2)
Subject: Pandemic Overview Page 10
Page 7 of 22
Sick Leave During a declared influenza pandemic, the following sick leave policy will be
used for all pandemic related absences.
1. All eligible regular, full-time employees will be allowed to use sick time as prescribed
according to the City policy and Union contract(s).
2. Employees who request sick leave must contact their supervisor, the on-call
supervisor, or the E.O.C.
Return to work after illness Before returning to work, an employee must provide written
medical authorization from the treating physician indicating that the employee is not
contagious and is medically able to safely return to work. If the employee fails to provide
such a statement upon return, the employee’s immediate supervisor must (1) notify the
employee that he/she will not be allowed to work without the return-to-work authorization
and (2) inform the employee that he/she must leave the worksite immediately.
Travel restrictions During a declared pandemic influenza outbreak, the following travel
policy will be instituted:
1. Upon the announcement by the Governor or other authorized public health official
that the State of Minnesota is subject to a pandemic influenza outbreak, all out-of-city
work travel must be approved by a supervisor.
2. If work travel is imminent and refunds cannot or will not be made, the City
Administrator may decide to allow the employee to take the prearranged trip if the
employee presents a doctor’s statement indicating that he/she does not have the
pandemic flu virus.
3. If a pandemic influenza outbreak is declared, the City Administrator will suspend city
travel and training.
4. If an employee lives in a community that has been declared a pandemic zone by its
local government, health department or other responsible entity, or is otherwise
quarantined due to such an outbreak, the employee shall notify his/her supervisor, the
on-call supervisor, or EOC command if operational, of the announcement as soon as
practical. The affected employee shall not report to the workplace until the
quarantine is lifted and the employee presents written medical authorization from
their physician that they are able to return to work.
FLEXIBLE WORK SCHEDULE
Work schedules will be determined by the service needs of the department/division and will
be managed accordingly. The department head will determine an appropriate schedule for
an employee to best fit the needs of the department during a pandemic influenza event. The
department head may require employees to change work schedules in order to reduce the risk
of the pandemic influenza spreading at the work site.
Employees may be assigned to other departments and/or cross-trained with other
departments to ensure proper city services are provided.
Meeting of July 27, 2009 (Item No. 2)
Subject: Pandemic Overview Page 11
Page 8 of 22
COMMAND STRUCTURE
To ensure the continuity of city government the City Administrator in cooperation with the
Emergency Management Division may implement the National Incident Management System
(NIMS) structure and activate the Emergency Operations Center. This system may include:
1. 24 hour answering service to provide vital information to the citizens and
communicate instructions to employees.
2. Operate an On-call supervisor, or Incident Commander who will have the authority to
schedule employees, develop organizational response priorities, and direct work
activities of any city department.
3. Operate an E.O.C and work collaboratively with the Minnesota State and Hennepin
County EOC.
To ensure effective emergency communications, the Emergency Management Director will
ensure the following activities:
1. Set-up a system to track pandemic flu related absences.
2. Provide a notification for supervisors listing absent employees.
DEVELOPMENT AND DISSEMINATION OF MATERIALS
Pandemic fundamentals The City will do the following to keep employees up to date on
the pandemic:
1. Relay information to employees through the e-mail, and mailings to employees at their
homes, if requested.
2. Develop and distribute flyers containing accurate and up-to-date information about
the situation and to provide a location within each department to post this
information for employees.
City of St. Louis Park Planning Categories and Corresponding State of Minnesota
Response Phase Planning Categories
Level 1 Normal Operations
Level 2 Minnesota (MN) Response Plan P0
Level 3 MN Response Plan P1/2
Level 4 MN Response Plan P3/4
Level 5 MN Response Plan P5/6
Meeting of July 27, 2009 (Item No. 2)
Subject: Pandemic Overview Page 12
Page 9 of 22
Level
Level 1
• Normal City activities and services
Level 2
• Normal City activities and service
• All city staff meeting to review response plan, protective equipment,
symptoms, and exposure prevention.
Level 3
• Normal City activities and services
• City to distribute hand sanitizer and hygiene products
• Implement Infection Control/Containment Activities (Social distancing, etc.)
Level 4
• City services reduced to primary and emergency services
• City buildings closed to the public
• All public meetings, training, and travel cancelled
• Entering building precautions implemented
• City Priority level four (4) services discontinued for Police, Fire, Public Works,
Utilities, Administration and Park & Recreation Departments
• Protective equipment, decontamination required
• Incident Command and flex work schedule
Level 5
• City services restricted to emergency services.
• E.O.C Opened
• 24-hour telephone staffing, employee check-in
• City Priority level two services restricted or discontinued for Police, Fire,
Public Works, Utilities, Administration and Park & Recreation Departments.
• City Priority level three and four (3,4) services discontinued for Police, Fire,
Public Works, Utilities, Administration and Park & Recreation Departments.
• Council enacts state of emergency and curfews
Meeting of July 27, 2009 (Item No. 2)
Subject: Pandemic Overview Page 13
Page 10 of 22
Appendix 1: Pandemic Influenza Phases
A. World Health Organization (WHO) Phases
The WHO has established six phases of pandemic alert as a system for informing the
world of the seriousness of the threat and of the need to launch progressively more
intense preparedness activities. These phases are:
Phase Description Strategy
Inter-
pandemic
Normal conditions (period of time
between pandemics)
General preparedness. Seasonal
influenza vaccine.
Phase 1 No new influenza virus subtypes have
been detected. If present in animals,
the risk of human infection or disease
is considered to be low.
Strengthen preparedness.
Phase 2 No new influenza virus subtypes have
been detected in humans. However,
a circulating animal subtype poses a
substantial risk of human disease.
Minimize the risk.
Pandemic Alert Period
Phase 3 Human infection(s) with a new
subtype, but no human-to-human
spread, or at most rare instances of
spread to a close contact.
The WHO recommends that
unaffected geographic locations
limit, wherever possible, the entry
of affected poultry and wild birds.
Early detection, notification and
response.
Phase 4 Small cluster(s) with limited human-
to-human transmission, but spread is
highly localized, suggesting that the
virus is not well adapted to humans.
Containment.
Phase 5 Larger cluster(s) but human-to-human
spread still localized, suggesting that
the virus is becoming increasingly
better adapted to humans, but may
not yet be fully transmissible
(substantial pandemic risk).
Gain time to implement response
measures.
Phase 6 Pandemic: increased and sustained
transmission in general population.
Minimize pandemic impact.
Post-Pandemic Continuity Recovery.
Meeting of July 27, 2009 (Item No. 2)
Subject: Pandemic Overview Page 14
Page 11 of 22
B. Minnesota Pandemic Influenza Phases
The State of Minnesota has taken the WHO’s Pandemic Phases and developed
corresponding Minnesota Response Phases. Each Minnesota Response Phase has a Lead
Technical Agency which leads the State’s response efforts.
Minnesota
Response Phase
Type of Transmission Lead Technical Agency
Inter-Pandemic Period (period of time between pandemics)
1 Avian to avian Board of Animal Health
Department of
Agriculture
Department of Natural
Resources
2 Avian to avian Board of Animal Health
Department of
Agriculture
Department of Natural
Resources
Pandemic Alert Period
3 Limited human infection but not
spread human to human
Minnesota Department of
Health
4 Limited human–to- human
transmission
Minnesota Department of
Health
5 Significant human–to- human
transmission
Minnesota Department of
Health
Pandemic Period
6 Sustained human-to- human
transmission
Minnesota Department of
Health
Meeting of July 27, 2009 (Item No. 2)
Subject: Pandemic Overview Page 15
Page 12 of 22
Appendix 2: State and County Response
C. Minnesota Response and Corresponding Hennepin County Response
The following chart provides jurisdictions with the State of Minnesota’s initial plan for
service delivery based on the current MN Response Phases and a corresponding
Hennepin County Response.
MN
Response
Phase
Description Local State Emergency
Response
Hennepin County
Emergency
Response
1 Low risk of
human cases
Anywhere None Normal service delivery
2 Higher risk of
human cases
Anywhere None Normal service delivery
3 No or very
limited human-
to-human
transmission
Outside of
Minnesota
Department of Health - Lead
Technical Agency
Review status of state
agencies’ service
continuation plans
Elevate state agencies to
heightened alert status
State is put on ready-status
Convene sub-cabinet briefing
Coordinate briefings for state
agencies and local partners
Schedule media briefings and
news conferences
Normal service delivery
Pandemic Planning
Employee training
regarding pandemic plan
Review of pandemic
plans for each
department
3 No or very
limited human-
to-human
transmission or
Avian Influenza
(highly
pathogenic
H5N1)
detected in
Minnesota
In
Minnesota
Activate SEOC including the
JIC and Information Hotline
Conduct daily briefings for
local partners and provide
situation reports
Schedule daily news releases
and media briefings
Activate a National Guard
planning cell in the SEOC
Activate HC EOC
Normal service delivery
Public Information and
Public Health will
prepare daily briefings to
the county EOC.
Implement illness
monitoring of employees
4 Evidence of
increased
human-to-
human
transmission
Outside of
Minnesota
Declare a state of emergency
in counties where exposure
exists
Department of Health - Lead
Technical Agency
Review status of state
agencies’ service
continuation plans
Elevate state agencies to
heightened alert status
Convene sub-cabinet briefing
Coordinate briefings for state
agencies and local partners
County EOC may increase
EOC activity
All departments review
and update Pandemic
Influenza plan and
essential services plan
All departments monitor
centralized
communications
Normal service delivery
Begin or continue
employee absenteeism
monitoring.
Meeting of July 27, 2009 (Item No. 2)
Subject: Pandemic Overview Page 16
Page 13 of 22
MN
Response
Phase
Description Local State Emergency
Response
Hennepin County
Emergency
Response
Schedule media briefings and
news conferences
4 Evidence of
increased
human-to-
human
transmission
In
Minnesota
Department of Health - Lead
Technical Agency
Isolate/quarantine as
necessary
Declare a state of emergency
in counties where exposure
exists
Activate SEOC including the
JIC and Information Hotline
Evaluate schedule of
briefings and situation
reports for local partners and
increase as needed
Schedule daily news releases
and media briefings
Public Health lead
technical service area –
implement strategies
recommended by MDH.
HC EOC fully operational
with representation from
all departments with
regular briefings
HC Pandemic Influenza
response plan activated
in full
Employee absenteeism
monitored and decisions
made about priority
services for the county.
All departments monitor
centralized
communications
Implement prevention
methods as advised by
MDH – social distancing;
workplace health and
safety measures
Response activities
initiated as needed—
hotline phone bank,
isolation and quarantine
5 Evidence of
significant
human-to-
human
transmission
Outside of
Minnesota
Department of Health - Lead
Technical Agency
To be determined
Normal service delivery
All departments monitor
centralized
communications
5 Evidence of
significant
human-to-
human
transmission
In
Minnesota
Department of Health - Lead
Technical Agency
Declare State of Emergency
for necessary counties,
possibly for the entire state
Re-direct state resources
Implement infection control
strategies internally and
statewide
Request Strategic National
Stockpile if needed
strategies internally and
statewide
Request Strategic National
Stockpile if needed
HC EOC operational and
making decisions for
priority service
continuation;
reassignment of staff and
containment and
prevention strategies
All departments monitor
centralized
communications
Service delivery with
priority focus between
pandemic waves
centralized
communications
Meeting of July 27, 2009 (Item No. 2)
Subject: Pandemic Overview Page 17
Page 14 of 22
MN
Response
Phase
Description Local State Emergency
Response
Hennepin County
Emergency
Response
Service delivery with
priority focus between
pandemic waves
6 Efficient and
sustained
human-to-
human
transmission
Outside of
Minnesota
Department of Health - Lead
Technical Agency
To be determined
Normal service delivery
All departments monitor
centralized
communications
6 Efficient and
sustained
human-to-
human
transmission
In
Minnesota
Department of Health - Lead
Technical Agency
Declare statewide State of
Emergency
Close school and other public
gathering places
Limit public transportation
Evaluate method of news
conferences and new
briefings
Re-direct state resources
Request Strategic National
Stockpile if needed
Request assistance of the
Emergency Management
Assistance Compact (EMAC).
Follow HC Pandemic
Influenza Response Plan
Service delivery with
priority focus between
pandemic waves
Reallocation of county
resources to meet
priority services
Meeting of July 27, 2009 (Item No. 2)
Subject: Pandemic Overview Page 18
Page 15 of 22
Appendix 3: Prioritization of Services
The ability of the City to provide services will be impacted during a pandemic and demand for
those services will increase. It is necessary for the City to clearly identify the level of service
the City intends to provide throughout the Minnesota Response Phases. Those phases are
outlined in the State of Minnesota’s Emergency Operations Plan (MEOP) Avian and Pandemic
Influenza Supplement. Each Department of shall complete a priorities sheet that can be
rolled up into an overall master priorities listing.
A. Priority Service One (Immediate threat to public health, safety or welfare)
Activities that must remain uninterrupted. Generally, these would include agencies and
facilities that operate 24 hours a day and/or 7 days a week. (If the service closes on a
weekend or holiday, it is not a Priority Service One function.)
B. Priority Service Two (Direct economic impact, constitutionally or statutorily mandated
time frames, or civil disorder may develop if not performed in a few days)
Activities that can be disrupted temporarily or might be periodic in nature, but must be re-
established within a few days.
C. Priority Service Three (Regulatory services required by law, rule or order that can be
suspended or delayed by law or rule during an emergency)
Activities that can be disrupted temporarily (a few days or weeks) but must be re-established
sometime before the pandemic wave is over (<6 weeks).
D. Priority Service Four (all other services that could be suspended during an emergency
and are not required by law or rule)
Activities that can be deferred for the duration of a pandemic influenza wave (6-8 weeks).
City Service Continuation Priorities
Priority
Service
Level
Service Description
Minimum
Staff Req.
Staff Available
w/Reallocation
Outside
Assistance
Required
Special
Skills
Required
1 Police Services
1 Fire Services
1 Sewer/Water Operations
1 Roadway Snow Removal
1 Emergency operations Center
Staffing
1 City facility operations
1 Cleaning and Disinfecting
Facilities
1 Vehicle fuel service
2 Police investigations
2 Emergency Equipment
Repairs
Meeting of July 27, 2009 (Item No. 2)
Subject: Pandemic Overview Page 19
Page 16 of 22
2 Accounts payable and
Receivable
2 Investigation of Complaints
2 Employee Payroll
2 Legal Services
2 Maintaining Websites for
Information
2 IT Services
3 Code Enforcement
3 Finance Functions
3 City Council Meetings
3 Mail Services
3 Building permits
3 Building Inspections
3 Vehicle Maintenance Services
3 License Renewals
3 Housing Inspections
3 Fire inspections
4 Education and Training
classes
4 Reception Desks
4 Filling Job Vacancies
4 Office Administration Support
4 Record Retention
4 Crime and Fire Prevention
Programs
4 Grounds maintenance (lawn
mowing, etc)
4 Park and Rec programs
4 Financial analysis - Audits
4 Collective Bargaining with
Labor Unions
4 General maintenance
4 All other services
Services Required to be Provided by Others
1 Fuel Deliveries for Vehicles
and Heating
1 Phone and Internet
Communication Services
1 Chemical Deliveries for
Water Treatment
Meeting of July 27, 2009 (Item No. 2)
Subject: Pandemic Overview Page 20
Page 17 of 22
Appendix 4: Police Service Delivery Priorities
Level 1
• Normal City activities and services
Level 2
• Normal City activities and service
• Supervisor meeting to review response plan, protective equipment, symptoms, and
exposure prevention.
Level 3
• Normal City activities and services
• PPE required for all employees responding to calls for service.
• Provide daily briefing to City Administrator of service delivery status.
• Provide employee job safety, wellness and health standards for worker safety.
• Implement Infection Control/Containment Activities (Social distancing, etc.)
Level 4
• Alternative shift assignments implemented (Minimum shift coverage) and all time off
cancelled.
• Antiviral distributed and administered to on-duty personnel and made available in
public safety building.
• Vaccinate essential personnel (if available).
• Distribute and communicate use of PPE in the workplace and infection control
guidance to personnel.
• Police Department walk-in public contact discontinued including visitors.
• Essential services: Data entry to be performed from home if able.
• Coordinate media press release and/or briefings if needed.
• Mandatory use of personal protection Equipment (PPE).
• Police will not deliver any community programs.
• Social distancing measures implemented for staff.
• Officers required carrying departmental cell phones.
• All public meetings and travel cancelled.
• Outside training canceled, training restricted to on-duty employees only.
• Entering building precautions implemented
• Police response limited to in-progress P.I accidents, major P.D accidents, death
investigations, medical emergencies (non-flue related), investigators respond to in-
custody, Part 1 crimes, all other incidents handled by phone
• Protective equipment, decontamination required
• Incident Command and flex work schedule
Level 5
• Minimal public contact.
• No public contact other than by telephone or computer.
• Administrative staff to work from home if needed.
• E.O.C Opened NIMS implemented with a unified command for police and fire.
• Alternative shift assignments implemented for command personnel – work from
home.
• Command staff to maintain essential communications with city employees and shall
Meeting of July 27, 2009 (Item No. 2)
Subject: Pandemic Overview Page 21
Page 18 of 22
coordinate and maintain on-duty staffing system and monitor the availability of
public safety personnel.
• Command staff will maintain communications with Hennepin County and Minnesota
Homeland Security.
• Maintain
• PPE required for all employees responding to calls for service.
• Police service restricted to in-progress crimes, death investigations, life threatening
emergencies, personal injury accidents and investigator follow-up on Part 1 crimes.
• All other calls for service will be handled by telephone contact.
• Department will not be a medical first responder.
Meeting of July 27, 2009 (Item No. 2)
Subject: Pandemic Overview Page 22
Page 19 of 22
Pubic Works/Park & Rec Service Delivery Priorities
Level 1
• Normal City activities and services
Level 2
• Normal City activities and service
• Supervisor meeting to review response plan, protective equipment, symptoms,
and exposure prevention.
Level 3
• Normal City activities and services
• PPE required for all employees responding to calls for service.
• Provide daily briefing to City Administrator of service delivery status.
• Provide employee job safety, wellness and health standards for worker safety.
• Implement Infection Control/Containment Activities (Social distancing, etc.)
Level 4
• Alternative shift assignments implemented and all time off cancelled.
• Antiviral distributed and administered to on-duty personnel and made available
in Public Works building.
• Distribute and communicate use of PPE in the workplace and infection control
guidance to personnel.
• Public Works facility closed.
• Mandatory use of personal protection Equipment (PPE).
• Park and Rec will not deliver any community programs.
• Social distancing measures implemented for staff.
• All public meetings and travel cancelled.
• All training canceled.
• Entering building precautions implemented
• Protective equipment, decontamination required
Level 5
• Minimal public contact.
• No public contact other than by telephone or computer.
• Administrative staff to work from home if needed.
• Command staff to maintain essential communications with city employees and
shall coordinate and maintain on-duty staffing system
• PPE required for all employees responding to calls for service.
Meeting of July 27, 2009 (Item No. 2)
Subject: Pandemic Overview Page 23
Page 20 of 22
Fire Service Delivery Priorities
Level 1
• Normal City activities and services
Level 2
• Normal City activities and service
• Supervisor meeting to review response plan, protective equipment, symptoms,
and exposure prevention.
Level 3
• Normal City activities and services
• PPE required for all employees responding to calls for service.
• Provide daily briefing to City Administrator of service delivery status.
• Provide employee job safety, wellness and health standards for worker safety.
• Implement Infection Control/Containment Activities (Social distancing, etc.)
Level 4
• Alternative shift assignments implemented and all time off cancelled.
• Antiviral distributed and administered to on-duty personnel and made available
in public safety building.
• Vaccinate essential personnel (if available).
• Distribute and communicate use of PPE in the workplace and infection control
guidance to personnel.
• Fire Department closed to public.
• Fire will not deliver any community programs.
• Social distancing measures implemented for staff.
• All public meetings and travel cancelled.
• All training canceled.
• Entering building precautions implemented
• Protective equipment, decontamination required
Level 5
• Minimal public contact.
• No public contact other than by telephone or computer.
• Administrative staff to work from home if needed.
• E.O.C Opened NIMS implemented with a unified command for police and fire.
• Alternative shift assignments implemented for command personnel – work from
home.
• Command staff to maintain essential communications with city employees and
shall coordinate and maintain on-duty staffing system and monitor the
availability of public safety personnel.
• Command staff will maintain communications with Anoka County and Minnesota
Homeland Security.
• PPE required for all employees responding to calls for service.
• All other calls for service will be handled by telephone contact.
Meeting of July 27, 2009 (Item No. 2)
Subject: Pandemic Overview Page 24
Page 21 of 22
Utilities Service Delivery Priorities
Level 1
• Normal City activities and services
Level 2
• Normal City activities and service
• Supervisor meeting to review response plan, protective equipment, symptoms,
and exposure prevention.
Level 3
• Normal City activities and services
• PPE required for all employees responding to calls for service.
• Provide daily briefing to City Administrator of service delivery status.
• Provide employee job safety, wellness and health standards for worker safety.
• Implement Infection Control/Containment Activities (Social distancing, etc.)
Level 4
• Alternative shift assignments implemented and all time off cancelled.
• Antiviral distributed and administered to on-duty personnel and made available
in Water Treatment facility.
• Distribute and communicate use of PPE in the workplace and infection control
guidance to personnel.
• Water Treatment facility closed to public contact including visitors.
• Essential services:
• Mandatory use of personal protection Equipment (PPE).
• Social distancing measures implemented for staff.
• All public meetings and travel cancelled.
• Outside training canceled, training restricted to on-duty employees only.
• Entering building precautions implemented
Level 5
• Minimal public contact.
• No public contact other than by telephone or computer.
• Administrative staff to work from home if needed.
• Command staff to maintain essential communications with city employees and
shall coordinate and maintain on-duty staffing system .
• PPE required for all employees responding to calls for service.
Meeting of July 27, 2009 (Item No. 2)
Subject: Pandemic Overview Page 25
Page 22 of 22
City Administrative Service Delivery Priorities
Level 1
• Normal City activities and services
Level 2
• Normal City activities and service
• Supervisor meeting to review response plan, protective equipment, symptoms,
and exposure prevention.
Level 3
• Normal City activities and services
• PPE required for all employees responding to calls for service.
• Provide daily briefing to City Administrator of service delivery status.
• Provide employee job safety, wellness and health standards for worker safety.
• Implement Infection Control/Containment Activities (Social distancing, etc.)
Level 4
• Alternative shift assignments implemented and all time off cancelled.
• Antiviral distributed and administered to on-duty personnel and made available
in City Hall building.
• Distribute and communicate use of PPE in the workplace and infection control
guidance to personnel.
• City Hall closed to public.
• Essential services:
• Mandatory use of personal protection Equipment (PPE).
• Social distancing measures implemented for staff.
• All public meetings and travel cancelled.
• All training canceled.
• Protective equipment, decontamination required
Level 5
• Minimal public contact.
• No public contact other than by telephone or computer.
• Administrative Staff to work from home if needed.
• Alternative shift assignments implemented for command personnel – work from
home.
• Command staff to maintain essential communications with city employees and
shall coordinate and maintain on-duty staffing system.
• Command Staff will maintain communications with Hennepin County and
• All other calls for service will be handled by telephone contact.
Meeting of July 27, 2009 (Item No. 2)
Subject: Pandemic Overview Page 26
Meeting Date: July 27, 2009
Agenda Item #: 3
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Fire Department Annual Report.
RECOMMENDED ACTION:
No action required other than to provide questions or comments.
POLICY CONSIDERATION:
Does the City Council have any questions or concerns about the information shared by the Fire
Department staff?
BACKGROUND:
Staff officers from the St. Louis Park Fire Department will be in attendance to present and discuss
with the City Council the activities involved in 2008 service delivery. Staff members will detail
some of the highlights, trends, challenges and strategies related to 2008 activity.
As a part of this discussion an update will also be provided on the status of the fire station
reconstruction project.
FINANCIAL OR BUDGET CONSIDERATION:
None.
VISION CONSIDERATION:
None.
Attachments: Fire Department 2008 Annual Report
Prepared by: Luke Stemmer, Fire Chief
Mark Windschitl, Assistant Chief - Operations
Cary Smith, Fire Marshal/Assistant Chief – Fire Prevention, Code Enforcement
Mike Dobesh, Assistant Chief - Paid on Call, Training and Safety
Approved by: Tom Harmening, City Manager
Meeting of July 27, 2009 (Item No. 3) Page 2
Subject: Fire Department Annual Report
This page intentionally left blank.
www.stlouispark.org
2008AnnualReport
St. Louis Park Fire Department
Our Motto:
Devotion to Duty to All Who Call
Meeting of July 27, 2009 (Item No. 3)
Subject: Fire Department Annual Report Page 3
2 2008 Annual Report
Introduction
St. Louis Park Fire Department
May 2009
Mayor Jeff Jacobs
City Council Members
City Manager Tom Harmening
It is my privilege to present the 2008 Annual Report for the
City of St. Louis Park Fire Department.
This document represents considerably more than statistical
data. Rather, it highlights the accomplishments, vision and
challenges overcome by many of our firefighters who comprise
the membership of this department. The success we enjoy
today and the opportunities that lie before us are only made
possible due to the commitment and professionalism of each
of our members.
A heartfelt thanks to all of you who have helped make 2008 a
success. We could not meet our mission without the support of
the public, City Council Members, city officials and especially
the department members who serve our public by providing
public safety education and professional emergency response.
Sincerely,
Luke Stemmer
Fire Chief
Meeting of July 27, 2009 (Item No. 3)
Subject: Fire Department Annual Report Page 4
2008 Annual Report 3
Community Demographics
St. Louis Park is an established
community of 10.8 square miles. In a
little more than 115 years, it’s grown
from a village of 45 families to a
community of 44,126 residents.
The St. Louis Park Fire
Dept. is responsible for:
• Putting out fires
• Responding to medical emergencies
and car accidents
• Mitigation of hazardous
material spills
• Preparing and responding to natural
disasters, terrorism incidents and
pandemics.
• Preventing fires by inspecting all
commercial structures and multiple
resident dwellings
• Enforcing fire code compliance
• Fire cause investigation
St. Louis Park Fire
Department Facts and
Figures
• In 2008 there were 24 full time
Firefighters and 17 Paid On Call
Firefighters
• St. Louis Park is served by two fire
stations and three shifts
• The St. Louis Park Fire Department
responded to 4,464 calls for service
in 2008
• In 2008 there were 757
overlapping incidents
• In 2008 the Fire Department called
off-duty crews to report back to the
stations (referred to as a callback)
83 times
• Our Paid-On-Call Firefighters spent
5,689 hours working standby, in
training and responding to callbacks
St. Louis Park Fire
Department Services
• Fire Safety Inspections &
Fire Investigations
• Fire Prevention and public education
• New construction plan review
• Fire Suppression
• Emergency Medical Calls
• Hazardous Materials Response
• Automobile Extrication
• Emergency Preparedness
• Severe Weather Mitigation
• Station Tours and Ride-Alongs
• Free Blood Pressure Checks
St. Louis Park Fire
Department Specialized
Services
• Critical Incident Stress Management
- in 2008 we had three people active
on this team
• Urban Search and Rescue Team
(MN Task Force 1) - In 2008 we had
four people active on this team
• All Hazard Incident Management
Team - In 2008 we had 3 people
active on this team that responded to
the 2008 Hugo tornado and
Iowa floods
• Emergency Response Unit of the
St. Louis Police Department -
In 2008 we had one member active
on this team
• Hennepin County Fire Investigation
Team - In 2008 we had two people
active on this team.
• Car Seat Safety Program - In 2008
we had nine certified technicians.
About the Fire Department
St. Louis Park Fire Department
Meeting of July 27, 2009 (Item No. 3)
Subject: Fire Department Annual Report Page 5
St. Louis Park Fire Department
4 2008 Annual Report
About the Fire Department
Mutual Aid
We are now doing automatic mutual
aid/auto aid with five cities: Edina,
Hopkins, Golden Valley, Plymouth
and Minnetonka. This program
continues to be successful by front
loading our fires personnel and
equipment. In 2008 we also received
and/or provided mutual aid/auto aid
to the following cities: Bloomington,
Dayton, Osseo, Minneapolis,
Eden Prairie.
Fire Department Programs
The File of Life program was
established to help First Responders
to provide service when a person may
not be able to communicate effectively
due to a medical reason or personal
injury. The kit includes a magnetized
refrigerator folder and an information
card to indicate health problems,
medications, allergies, emergency
contacts, etc. The kits are free to
St. Louis Park residents and $2.00
for non-residents.
Our Child Car Seat Safety Program
is in high demand. Previously we
held two car seat clinics per month
and were scheduled out at least six
weeks in advance. In mid-2008
seven additional people from the
fire department (career, paid on call
and administration) went to training
to become certified in car seat
installation. We now have 10 people
who provide car seat installations,
which has greatly helped with the
scheduling and we are now able to
provide numerous clinics each month.
The Car Seat Program’s costs are
covered by fees.
The Juvenile Fire Intervention
Program is managed by the Fire
Prevention Bureau, and is conducted
by staff, members of the fire
department and specially trained
community volunteers. The program
is free to all St. Louis Park residents.
Remember, a single match or a lighter
can be just as deadly as a loaded gun in
the hands of a child. Call 924-2595 for
further information.
The United States Fire Administration
reports between 25% and 40% of all
fires are set by children. St. Louis Park
is experiencing similar percentages.
Each year, hundreds of children die
in home fires started by children who
were playing with matches or lighters.
Many of the children who lit these fires
were merely curious about fires; others
used fire in anger or as a cry for help.
Some children set fires deliberately as
an act of vandalism. Any act of fire
setting, regardless of the motivation, is
dangerous and must be addressed.
Most experts agree the best way to
understand a child’s fire setting is to
look at the context and motivation
of the behavior. Whether your child
has yet to express an interest with
fire or has had one or more fire play
experiences, the St. Louis Park Fire
Intervention Program is committed to
helping to deal with your concerns.
In addition to providing a wide variety
of educational materials and ideas to
teach children about the dangers of
fire, we can provide an assessment to
determine motivation for behavior.
Referral information for various
community professional counseling
is also available.
Smoke Detector Program - Upon
resident request, smoke detectors are
available for those who cannot afford
them. We will assist anyone with
installation or battery replacement.
Fires in Structures by Fixed
Meeting of July 27, 2009 (Item No. 3)
Subject: Fire Department Annual Report Page 6
St. Louis Park Fire Department
2008 Annual Report 5
Call Volume, Incidents, Days of Week, Time of Day
Call Volume 1997 - 2008
1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008
January 294 345 299 269 303 289 287 390 371 323 340 423
February 251 259 267 246 288 280 285 303 311 317 316 319
March 250 297 283 273 282 327 307 289 294 341 354 405
April 277 321 260 279 272 280 280 317 285 362 352 378
May 255 386 262 321 321 297 287 338 340 316 343 367
June 302 347 263 319 312 324 346 296 323 387 370 374
July 326 278 311 342 315 338 337 367 384 389 367 359
August 292 305 304 296 309 306 342 327 361 396 383 384
September 298 300 311 294 304 291 327 351 327 366 318 354
October 298 329 291 340 302 297 337 335 343 370 345 367
November 285 283 281 284 279 311 337 329 286 348 344 352
December 288 298 310 275 284 325 297 350 346 337 443 382
TOTALS 3416 3748 3442 3538 3571 3665 3769 3992 3971 4252 4275 4464
Calls By Incident Type By Year 2005-2008
2008 2007 2006 2005
Structure Fires 61 61 83 48
Other Fires 46 71 83 60
Rescue/Emergency Medical 3,200 2,959 3,032 2,741
False Alarms 293 314 322 312
Mutual Aid Given 67 62 61 54
Hazmat Responses 77 76 74 60
Other Hazardous Responses 66 111 80 118
All Other Responses 654 619 540 579
TOTALS 4,464 4,273 4,252 3,970
Calls By Day of Week - Series 1
SundayMondayTuesdayWednesdayThursdayFridaySaturday800
700
600
500
400
300
200
100
0
Calls By Time of Day - Series 1
12:00 AM1:00 AM2:00 AM3:00 AM4:00 AM5:00 AM6:00 AM7:00 AM8:00 AM9:00 AM10:00 AM11:00 AM12:00 PM1:00 PM2:00 PM3:00 PM4:00 PM5:00 PM6:00 PM7:00 PM8:00 PM9:00 PM10:00 PM11:00 PM300
250
200
150
100
50
0
Meeting of July 27, 2009 (Item No. 3)
Subject: Fire Department Annual Report Page 7
6 2008 Annual Report
St. Louis Park Fire Department
Breakdown of Fires & Incidents
Breakdown of Structure Fires and Other Fires and Incidents
Property Use
Number of Incidents
Private Dwellings 18
Apartments 31
Hotels and Motels 3
All Other Residential 0
TOTAL RESIDENTIAL FIRES 52
Public Assembly 1
Schools and Colleges 0
Health Care/Penal 3
Stores and Offices 2
Industry/Utility 0
Storage in Structures 3
Other Structures 0
TOTAL STRUCTURE FIRES 61
Other Fires and Incidents
Number of Incidents
Highway Vehicles 21
Other Vehicles 0
Non-Structure/Non-Vehicle 6
Brush/Grass/Wildland 4
Rubbish/Dumpsters 11
All Other Fires 4
TOTAL FOR OTHER FIRES 107
Rescue/Emergency Medical 3200
False Alarms 293
Mutual Aid Given 67
Hazmat Responses 77
Other Hazardous Responses 66
All Other Responses 654
TOTAL FOR ALL INCIDENTS 4464
Meeting of July 27, 2009 (Item No. 3)
Subject: Fire Department Annual Report Page 8
St. Louis Park Fire Department
2008 Annual Report 7
Station and Equipment Update
Station Update
It has been decided that Station 1
will be rebuilt on its existing site.
In order to expand the site the city
has purchased the three houses
immediately to the south of the
existing station. It has also been
decided that the utilities department,
which is currently in the basement
of the station, will be moved to the
Municipal Service Center (MSC)
on Oxford St.. This creates another
problem, as there currently is no room
for them at this location. To deal
with this issue, the city has done a
needs assessment of the facility and is
currently working with an architect to
design an expansion the will double
the size of that facility.
We continue to work on the site
for Station 2. The option of
working with the Walgreens
developer was dropped as we were
unable to work within their tight
development schedule.
We are continuing to look at the
possibility of expanding into Northside
Park and have been meeting with
neighborhood and athletic associations
to explain the impact such an
expansion will have on the park. Elliot
still remains an option but it comes
with about a 4 million dollar price tag.
It is hoped that construction can start
this summer on the MSC expansion,
with completion scheduled fore 2010.
At that time, Station 1 will be moved
into part of the new MSC space to
allow for the demolition and rebuilding
of the station. The new facility should
be completed in 2011, allowing for the
demolition and start of Station 2. To
make this all possible, we will have to
start planning the station design this
summer, so that we are ready to break
ground with a station as soon as the
MSC is complete.
Fire Equipment
There were no major equipment
purchases made in 2008.
Grants
Our department applied for and
received a grant from CenterPoint
Energy’s Community Partnership
Grant. The grant enabled our
department to obtain an electric
powered blower and gas monitors.
Fire Department Technology
Firehouse, our main database, has now
come out with a mobile application
which is much improved. We are
currently testing our laptops in
the stations, on our apparatus and
on inspections.
Fire Station No. 1:
3750 Wooddale Avenue South
St. Louis Park, MN 55416
Fire Station No.2:
2262 Louisiana Avenue South
St. Louis Park, MN 55426
Meeting of July 27, 2009 (Item No. 3)
Subject: Fire Department Annual Report Page 9
St. Louis Park Fire Department
8 2008 Annual Report
Fire Prevention Bureau
Fire Prevention Bureau
In 2008, the Fire Prevention Bureau
issued 220 fire permits—mostly for fire
alarms and sprinkler systems—with a
valuation of $2,445,439. The largest of
these projects is the West End project
in the northeast corner of the city.This
has had a significant impact on our
ability to keep up with the required
inspections. We are looking at ways
to get more personnel involved.
The Fire Prevention Bureau continues
its efforts to minimize the loss of
life and property through code
enforcement of the Minnesota State
Fire Code and all city ordinances.
Enforcement activities include:
Plan Review - suppression, alarm,
smoke control, commercial hoods, site
and special events
Inspection Services - commercial,
sprinkler, alarm, commercial hood,
certificate of occupancy, hazardous
materials, special events, assembly
over-occupancy, daycare/fostercare.
Crews continue to do company
inspections of all businesses. In 2008
the fire department conducted 529
company inspections. These walk
through inspections allow them
to familiarize themselves with the
structure while doing
code enforcement.
We are scheduled to get through every
business once every three years
Fire Investigation - One of the
initiatives of the investigation staff is to
determine the cause and origin of all
fires. The cause and origin data provide
important information for the public
education program and general public
information in an attempt to reduce the
incidents of fires from known causes.
Did you know the top three (3) fire
causes are:
1. Cooking
2. Heating Equipment
3. Smoking
The Fire Department also conducts
station tours and school programs.
What to do when the
siren sounds:
As we enter the severe weather season,
be aware that when the sirens sound,
they are for real emergencies and are
designed to warn people who are
outdoors to seek immediate shelter.
They are NOT designed to warn
people who are indoors.
The siren sound is always the same -
there is not a different sounding siren
for different warnings.
If the sirens do sound, DO NOT call
911 to ask what’s going on. Seek shelter
and tune in to your TV or radio for
information.
There are three reasons the sirens are
sounded in St. Louis Park:
1. A tornado warning has been issued
by the National Weather Service or
a trained spotter sees a developing
tornado in or near St. Louis Park.
2. Straight-line winds have been
clocked in excess of 75 mph.
3. St. Louis Park tests its six
emergency sirens on the first
Wednesday of the month at 1 p.m.
All of the sirens are checked by
city staff for proper operation.
Severe Weather Awareness Week
for 2009 begins April 20, 2009.
Fire Prevention Month is October.
In 2009, Fire Prevention Week is
October 5, 2009.
The next Fire Department Open
House is October 6, 2009 at
Station 1 - 3750 Wooddale Ave S.
Meeting of July 27, 2009 (Item No. 3)
Subject: Fire Department Annual Report Page 10
St. Louis Park Fire Department
2008 Annual Report 9
Fire Department Open House / Major Fires
Fire Department
Open House
Our last annual Fire Department
Open House held on June 10, 2008
at Fire Station 1 and again was a huge
success. There were demonstrations on
fire extinguisher use, kitchen safety,
recreational fires, safe escape and a car
fire simulator, in addition to the many
display tables. For the kids, there were
fire truck rides, station tours, a squirt
house, visits with Sparky, a hopper
and slide and opportunities for picture
taking in “kid-sized” fire gear by a
1928 American LaFrance Fire Truck.
We served up hot dogs, popcorn,
cookies and orange drink thanks to
donations from local businesses.
Major Structure Fires
March 15, 2008
6300 Cambridge St.
Call came in at 0502 hours as a
structure fire with people possibly still
inside. On arrival crews found fire
coming out of a first floor window
on the northeast corner of a two
story duplex. Crews from Ladder 1
& Engine 2 along with Police were
able successfully extinguish the
fire and rescue a mother and two
children from the burning building.
All three were removed unconscious
and suffering from severe smoke
inhalation. They were transported to
HCMC in critical condition where
they were successfully treated and
released after several days. In all,
16 people were affected by this fire
which started in the kitchen from
unattended cooking, the number one
cause of fires in St. Louis Park.
Meeting of July 27, 2009 (Item No. 3)
Subject: Fire Department Annual Report Page 11
St. Louis Park Fire Department
10 2008 Annual Report
Major Structure Fires
March 16, 2008
1405 Oregon
Call came in at 0702 hours from a
passer-by as a fully involved house
fire. On arrival crews found a fully
involved house with fire already
burning through the floor and the
roof. Personnel were successful in
stopping the spread of the fire to the
neighbor’s house, which was only
ten feet away. Tragically after the fire
was extinguished, the remains of the
owner were discovered still inside the
residence. The house was completely
destroyed.
July 18, 2008
2844 Dakota
This call also came in as a house
fire and when crews arrived they
found heavy smoke coming from
the side door and the eves. This was
soon replaced with flames from the
basement fire, which worked its way
up the stairs and through the floor
registers. The owner was home alone
and was able to exit the residence
without incident. Damage to the house
and contents was estimated to be in
the $65,000 range.
October 28, 2008
4145 Salem Ave. So
Another basement fire, this one came
in at 2048 hours and on arrival crews
had heavy smoke coming from the
front. Upon entering the structure they
determined that parts of the first floor
had already burned away the floor was
starting to sag. Crews were able to gain
entry at another point and successfully
extinguish the fire. Of note is the fact
that we were doing a joint training
with Minnetonka who responded with
an Engine and Ladder along with
Hopkins and Edina who are part of
our regular first alarm assignment.
Equipment was lined up two deep for
almost a whole city block.
Meeting of July 27, 2009 (Item No. 3)
Subject: Fire Department Annual Report Page 12
St. Louis Park Fire Department
2008 Annual Report 11
Major Structure Fires / Other Incidents
December 17, 2008
4057 Utica
Called in by a neighbor at 1324
hours. Crews on arrival found heavy
fire coming from a basement egress
window. Hampered by downed
power lines and a frozen hydrant they
were able to contain the fire to the
basement, but because of the long burn
time (no one was home at the time of
the fire) the house suffered extremely
heavy smoke damage throughout.
Although smoky, all of the Christmas
presents were rescued. Damage was
estimated to be approaching $150,000.
Other notable incidents that the
St. Louis Park Fire Department
assisted with:
• Ham Lake fire in northern
Minnesota - we sent an engine,
chief and four firefighters
• 35W Bridge collapse
Command Staff handled
Logistics Sector
• Iowa Floods
State All Hazards Incident
Management Team Operations
Sector
Ham Lake Fire - 2007
35W Bridge Collapse - 2007
Iowa Floods - 2008
Meeting of July 27, 2009 (Item No. 3)
Subject: Fire Department Annual Report Page 13
St. Louis Park Fire Department
12 2008 Annual Report
Community Events
In 2008 we participated in
26 community events:
• Fire Department Open House
• Parktacular
• Block Parties
• Safety Fairs
• Ice Cream Social
• National Night Out
• Various Other Events
Participation in Community and Special Events
2008 Community and Special Events
Date Place Event
02/09/08 City of Hopkins Station Coverage
02/09/08 City of Minnetonka Station Coverage
02/19/08 Aquila School Reading
03/15/08 Park Spanish Immersion Spanish Carnival
05/18/08 Wolfe Park Fun Run
05/18/08 Wolfe Park Ice Cream Social
06/14/08 Wolfe Park Parktacular Parade
06/14/08 Wolfe Park Parktacular - Sparky
07/04/08 Aquila Park Fireworks
07/13/08 Jewish Community Center Summer Splash
07/20/08 City of Hopkins Parade
07/26/08 Morrie’s Hyundai File of life - Safety
08/30/08 I Choose to Move Wolfe Park
09/16/08 COSTCO Safety Week
09/17/08 COSTCO Safety Week
09/19/08 St. Louis Park High School Homec oming Parade
09/20/08 Jorvic Park Historical Society
09/22/08 Meadowbrook Apartments Safety Fair
09/27/08 Community Center Vehicle Fair
09/27/08 Cub Foods Anniversary
10/11/08 City of Hopkins Open House
10/15/08 Park Spanish Immersion Greet & Read
10/17/08 Westwood Nature Center Halloween Party
10/18/08 Westwood Nature Center Halloween Party
10/24/08 St. Louis Park Rec Center Goblin March
Number of Events
Hours Participated
2003 2004
2003 2004
2005 2006
2005 2006
2007 2008
2007 2008
25
20
15
10
100
90
80
70
60
50
Meeting of July 27, 2009 (Item No. 3)
Subject: Fire Department Annual Report Page 14
St. Louis Park Fire Department
2008 Annual Report 13
Staffing and Training
Staffing
2008 was the year we renewed
the Lieutenant’s list and with the
retirement of Lieutenant Dale
Antonson, we promoted Eva Schlegel
to replace him in the Fire Office. With
Eva’s promotion, a position was opened
in our firefighter ranks and one of our
Paid-On-Call firefighters was hired to
fill the position.
With the hiring of a paid-on-call
firefighter to the career division, the
Paid-On-Call numbers have dropped
down to 17. This puts us 7 below our
budgeted strength. Budget constraints
have put hiring on hold for now.
Training
2008 was a busy year for the Training
Division. When all the hours are
totaled, we spent over 5718 hours in
training throughout the year, or an
average of 139.5 hours per firefighter.
Some of the highlights from 2008:
In the spring of 2008, the Fire
Department completed the Firefighter
and Emergency Medical Services
Ergonomics Curriculum, from the
University of Oregon. This was done
to reduce our incidence/ severity of
back injuries.
Fire Chief
(1)
Department
Secretary (1)
Fire Department
Staffing 2009
Day Lieutenant
(1)
Captain
Shift A
Captain
Shift C
Captain
Shift B
Assistant Chief
Training/Safety (1)
Assitant Chief
Operations (1)
Assistant Chief
Fire Marshal (1)
Day Lieutenant
(1)
Station 1
Firefighters (3)
Paid On Call (4)
Station 2
Lieutenant (1)
Firefighters (1)
Paid On Call (4)
Station 1
Firefighters (3)
Paid On Call (4)
Station 2
Lieutenant (1)
Firefighters (1)
Paid On Call (4)
Station 1
Firefighters (3)
Paid On Call (4)
Station 2
Lieutenant (1)
Firefighters (1)
Paid On Call (4)
Meeting of July 27, 2009 (Item No. 3)
Subject: Fire Department Annual Report Page 15
St. Louis Park Fire Department
14 2008 Annual Report
Training
Training continued…
In February, 2008, the Fire
Department completed Basic Animal
Rescue Training (BART) with
Fire Departments from Hopkins,
Minnetonka and Edina. This was our
first Joint Operations Drill and was
started to be cost-effective and build
relationships between the departments
without the pressure of an emergency.
Another Joint Operations Drill was
done in the fall of 2008. This drill
focused on the HAZMAT response and
capabilities of each of the departments
and was lead by Hopkins, our regional
Chemical Assessment Team.
The Fire Department completed the
Incident Command System 300
Training, along with all of the city’s
required attendees. In all, 71 City of
St. Louis Park employees were trained
to this level!
The SLPFD participated with
Methodist Hospital on a regional
Radiological Dispersive Device
(RDD) Drill. This drill was designed
to test the readiness of the Metro Fire/
EMS for the Republican National
Convention. Our participation in
this drill continued on our building
a partnership with Methodist Safety
and Security that takes our response to
higher level.
In June and July of 2008 we were
busy preparing for our Active Shooter
Exercise. That exercise involved over
200 participants and was a huge
success. Our members learned what to
expect from a police response and how
we can better manage the patients,
improving survivability.
In 2008, we completed our EMT
refresher. This year we increased our
skills base by receiving Intermediate
Trauma and Life Support Training.
This hands-on trauma training will
have a positive impact on how we
respond, especially to trauma cases.
The St. Louis Park Fire Department
is listed as the responding agency
for virtually all of the permit required
confined space work that is done in
the city. We partnered with the School
District in 2008, as they had been
awarded a workplace safety grant.
We worked with the School District
on identifying and classifying their
confined spaces, trained them about
our response and received over $30,000
worth of equipment to aid us in a
confined space rescue. We also worked
with the Utilities Department and
trained in their confined spaces in 2008.
The Fire Department also trains in
Rope/High Angle Rescue, Trench
Rescue and Structural Collapse
Rescue, in an effort to be ready to
handle any situation that we may
encounter. This training is done to
recognize what the potential problems
there may be, making sure that the
correct resources are enroute to handle
the problem. For technical rescue,
we are partnering with the Edina
Fire Department, Minnetonka Fire
Department and Minneapolis Fire
Department to create the best outcome
for our citizens.
Meeting of July 27, 2009 (Item No. 3)
Subject: Fire Department Annual Report Page 16
St. Louis Park Fire Department
2008 Annual Report 15
Training and Wellness/Fitness
Actively involved in the city
wide Safety Committee, the Fire
Department trains other departments
in CPR, First Aid and OSHA
Right-to-Know. In 2008 the
Fire Department certified 109
people in CPR.
The Fire Department participated in
an ice rescue drill in January.
The purpose of this drill was to prepare
for events in the city’s many bodies
of water.
Wellness/Fitness
The Fire Department spearheaded a
departmental wellness/fitness program
in 2006 with grant money from the
Department of Homeland Security.
The department has recognized the
benefits of the program with improved
fitness levels, better preventative health
and employee participation of over
90%. One employee has lost over
80 pounds!
Meeting of July 27, 2009 (Item No. 3)
Subject: Fire Department Annual Report Page 17
St. Louis Park Fire Department
5005 Minnetonka Blvd.
St. Louis Park, MN 55416
Meeting of July 27, 2009 (Item No. 3)
Subject: Fire Department Annual Report Page 18
Meeting Date: July 27, 2009
Agenda Item #: 4
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Budget Communication Plan Update.
RECOMMENDED ACTION:
No formal action is requested.
POLICY CONSIDERATION:
How would the City Council like to proceed in using a public input feature on the City’s web site
regarding the budget?
Staff will also share at the meeting the proposed webpage and a draft of budget background
information for the City Council’s use.
BACKGROUND:
During the June 22 Study Session, the City Council agreed to a Budget Communication Plan that
would incorporate electronic communications, print communications, Cable TV, neighborhood
meetings and constituent meetings. Council discussed a desire to include an electronic feedback tool
on the website but asked that we bring back for discussion how the city might use that tool and what
would be done with feedback received.
About the Tool:
The city currently utilizes a service called SurveyMonkey for online feedback in a variety of forms.
The tool has much flexibility in terms of survey or question design capabilities. We’ve used the tool
for neighborhood surveys, business community feedback, a Plan by Neighborhood Questionnaire,
the recent Excess Land Sale Proceeds survey, WiFi and several dozen other applications.
The strengths of this tool include its ease of use for staff and the public, our ability to custom design
surveys or questions, and its reporting capabilities.
Recommended Use:
While the city has used the tool in a variety of formats, staff recommends that we utilize it related to
the budget with a single, open-ended question. Based on previous discussions with Council, it is our
understanding that we’re not asking the public to rank possible cuts or prioritize decisions, but
instead provide general feedback.
Meeting of July 27, 2009 (Item No 4) Page 2
Subject: Budget Communication Plan Update
Staff would recommend that the open-ended question be designed to read as follows:
“The current economic climate and significant cuts in state payments to cities will impact the
City of St. Louis Park’s 2010 budget and future budgets. It’s currently estimated that the city
will need to close an estimated $1.8 million gap for 2010 through cuts and new revenues. The
City Council is currently considering a plan that would include:
• A city employee wage and benefit freeze for 2010
• Staff reductions/changes made through attrition, retirements, reorganization,
reassignments or layoffs
• Increased revenues from existing fees and the creation of new fees/revenues
• Strategic/selective line item budget reductions
• A modest increase in the property tax levy
The City Council would like your feedback on this approach and any ideas you may have in
terms of closing this budget gap. Please provide your comments below . . .”
(Note – the items noted above are the same as what was discussed by the City Council at the budget
meeting on June 22)
Use of the Feedback:
Staff would recommend that the feedback tool be used for a fixed period of time, probably no longer
than approximately six weeks, based on our previous experiences. Staff recommends that we have the
tool live on the website from approximately Aug. 1 through Sept. 15. This gives staff adequate time
to promote the tool through our various communication resources and would allow Council and
staff to direct people to the site as it visits with residents at block parties and other events between
now and mid-September. We’ve developed a simple card for the City Council’s use that explains the
budget problem, proposed plan, and shows the website address for accessing the feedback tool.
The feedback question and the tool does not lend itself to scientific data; however, it certainly will
provide anecdotal information. Staff recommends that we prepare a written report for the Council
with the feedback received for Council to consider as it continues its budget work this summer and
fall.
FINANCIAL OR BUDGET CONSIDERATION:
Not applicable.
VISION CONSIDERATION:
Not applicable.
Attachments: None
Prepared by: Jamie Zwilling, Communications Coordinator
Reviewed by: Clint Pires, Chief Information Officer
Approved by: Tom Harmening, City Manager
Meeting Date: July 27, 2009
Agenda Item #: 5
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Communications (Verbal).
RECOMMENDED ACTION:
Not Applicable.
POLICY CONSIDERATION:
Not Applicable.
BACKGROUND:
At every Study Session, verbal communications will take place between staff and Council for the
purpose of information sharing.
FINANCIAL OR BUDGET CONSIDERATION:
Not Applicable.
VISION CONSIDERATION:
Not Applicable.
Attachments: None
Prepared and Approved by: Tom Harmening, City Manager
Meeting Date: July 27, 2009
Agenda Item #: 6
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
June, 2009 Monthly Financial Report.
RECOMMENDED ACTION:
No action required at this time. This is a written report for information sharing purposes.
POLICY CONSIDERATION:
None.
BACKGROUND:
This report is designed to provide summary information regarding the overall level of revenues and
expenditures in both the General Fund and the Park and Recreation Fund. These funds should be a
primary concern in analyzing the City’s financial health because they represent the discretionary use
of tax levy dollars.
Through the month of June, actual revenues and expenditures should generally not exceed about
50% of the annual budget. Currently, the General Fund has expenditures totaling 45.6% and the
Park and Recreation Fund expenditures are at 43.5%. Significant variances from the budget are
highlighted below accompanied with a general discussion of reasons for the variance.
General Fund
Revenues:
• Property tax revenues are not recorded until July since full payment of the first half taxes
isn’t received until then.
• We need to carefully monitor building permit revenues. They are at $1,578,908.51 – 62%
of the annual budget – which is right in line with the trend for the last three years. The
economic slowdown may cause this large revenue source to run below budget this year, so we
will continue to watch for any downturn in the coming months.
• Liquor license revenues are coming in slower this year than last. We projected a significant
increase based on West End establishments that are planned, but not yet completed. Our
license revenue will probably be below budget because we have lost Bennigans and
Santorinis. Also, Fuddruckers downgraded their license and Al’s Bar has closed.
• Community Development revenues are slightly below projections at 42%. Staff will
monitor this revenue source both for 2009 budget purposes and as an indicator of 2010
construction activity.
• Communications & Marketing service charges are at almost 70%, but staff expects this will
moderate as we continue our switch to more electronic based communications.
Meeting of July 27, 2009 (Item No. 6) Page 2
Subject: June, 2009 Monthly Financial Report
Parks and Recreation
Revenues:
• Environmental revenues are usually lower because of the time lag between the contractor
removing trees until the city is able to generate invoices. Many of the tree removals are
specially assessed so revenue is not recorded until the end of the year.
Expenditures:
• Organized Recreation has paid the annual contribution to Community Education in the
amount of $187,400 which is why their contractual services expenditures are at 58% for the
year.
FINANCIAL OR BUDGET CONSIDERATION:
None at this time.
VISION CONSIDERATION:
Not applicable.
Attachments: Monthly Financial Reports
Prepared by: Bruce DeJong, Finance Director
Approved by: Tom Harmening, City Manager
7/21/2009CITY OF ST LOUIS PARK 12:58:54R5509FIN1 LOGIS001
1Monthly Financial Report Page -By Co (pb), Object
2009
20096/30/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
01000 GENERAL FUND
4000 REVENUES & EXPENSES
4001 REVENUES
4010 GENERAL PROPERTY TAXES 14,970,275.00-14,970,275.00-|14,107,179.00-
4100 LICENSES & PERMITS 2,515,000.00- 250,782.27- 1,578,908.51- 936,091.49- 62.78 |2,712,715.00-1,757,463.87- 64.79
4270 FINES & FORFEITS 312,000.00- 25,191.05- 162,230.83- 149,769.17- 52.00 |311,000.00-140,534.46- 45.19
4300 INTERGOVERNMENTAL 1,647,214.00- 27,898.83- 380,382.76- 1,266,831.24- 23.09 |1,709,365.00-587,400.70- 34.36
4600 CHARGES FOR SERVICES 1,201,900.00- 126,535.42- 337,434.15- 864,465.85- 28.08 |1,084,975.00-311,365.26- 28.70
5200 MISCELLANEOUS 100,000.00-8,350.70- 82,682.57- 17,317.43- 82.68 |100,000.00-66,236.60- 66.24
4001 REVENUES 20,746,389.00-438,758.27-2,541,638.82-18,204,750.18-12.25 |20,025,234.00-2,863,000.89-14.30
6001 EXPENDITURES
6002 PERSONAL SERVICES 18,646,154.00 1,528,159.69 8,946,395.68 9,699,758.32 47.98 |17,638,555.00 8,992,963.15 50.98
6210 SUPPLIES 781,135.00 21,984.27 250,250.13 530,884.87 32.04 |758,098.00 357,426.76 47.15
6300 NON-CAPITAL EQUIPMENT 70,775.00 2,681.11 23,447.45 47,327.55 33.13 |71,350.00 8,382.12 11.75
6350 SERVICES & OTHER CHARGES 4,195,215.00 248,795.00 1,580,353.20 2,614,861.80 37.67 |4,258,872.00 1,681,218.08 39.48
7800 CAPITAL OUTLAY 91.02 102.51 102.51-|
6001 EXPENDITURES 23,693,279.00 1,801,711.09 10,800,548.97 12,892,730.03 45.58 |22,726,875.00 11,039,990.11 48.58
8001 OTHER INCOME
8010 TRANSFERS IN 2,628,910.00- 219,075.82- 1,314,454.92- 1,314,455.08- 50.00 |2,555,694.00-1,277,847.06- 50.00
8070 OTHER RECOVERIES 2,000.00-1,925.00- 2,955.19-955.19 147.76 |2,000.00-163.34- 8.17
8100 INTEREST 350,000.00-2.61- 76,283.34 426,283.34- 21.80- |325,000.00-86,604.42 26.65-
8130 CONTRIBUTIONS/DONATIONS |100.00-
8170 ADMINISTRATION FEES 100.00-425.00-425.00 |400.00-
8200 MISC RECEIPTS 167.50-167.50 |491.71-
8001 OTHER INCOME 2,980,910.00-221,103.43-1,241,719.27-1,739,190.73-41.66 |2,882,694.00-1,192,397.69-41.36
8501 OTHER EXPENSE
8550 INTEREST/FINANCE CHARGES .71 .71-|8.25
8580 MISC EXPENSE 181,000.00 61.43 180,938.57 .03 |180,650.00 5.94 0.00
8590 BANK CHARGES/CREDIT CD FEES 19,000.00 2,139.72 5,008.71 13,991.29 26.36 |400.00 11,002.20 2,750.55
8501 OTHER EXPENSE 200,000.00 2,139.72 5,070.85 194,929.15 2.54 |181,050.00 11,016.39 6.08
4000 REVENUES & EXPENSES 165,980.00 1,143,989.11 7,022,261.73 6,856,281.73-4,230.79 |3.00-6,995,607.92 **********
01000 GENERAL FUND 165,980.00 1,143,989.11 7,022,261.73 6,856,281.73-4,230.79 |3.00-6,995,607.92 **********
Meeting of July 27, 2009 (Item No. 6)
Subject: June, 2009 Monthly Financial Report Page 3
7/21/2009CITY OF ST LOUIS PARK 12:58:54R5509FIN1 LOGIS001
2Monthly Financial Report Page -By Co (pb), Object
2009
20096/30/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
02000 PARK AND RECREATION
4000 REVENUES & EXPENSES
4001 REVENUES
4010 GENERAL PROPERTY TAXES 4,073,118.00-4,073,118.00-|3,750,197.00-
4100 LICENSES & PERMITS 825.00- 5,460.00-5,460.00 |4,750.00-
4300 INTERGOVERNMENTAL 55,702.00-1,049.43- 27,637.75- 28,064.25- 49.62 |56,402.00-54,722.56- 97.02
4600 CHARGES FOR SERVICES 1,141,598.00- 146,991.55- 558,152.09- 583,445.91- 48.89 |1,058,170.00-532,801.92- 50.35
5200 MISCELLANEOUS 883,000.00- 99,564.55- 336,880.99- 546,119.01- 38.15 |823,061.00-286,654.32- 34.83
4001 REVENUES 6,153,418.00-248,430.53-928,130.83-5,225,287.17-15.08 |5,687,830.00-878,928.80-15.45
6001 EXPENDITURES
6002 PERSONAL SERVICES 3,520,813.00 298,819.70 1,655,105.62 1,865,707.38 47.01 |3,403,854.00 1,736,707.28 51.02
6210 SUPPLIES 922,131.00 54,667.86 263,856.45 658,274.55 28.61 |795,292.00 488,215.41 61.39
6300 NON-CAPITAL EQUIPMENT 4,120.00 20.97 4,099.03 .51 |4,500.00 1,982.01 44.04
6350 SERVICES & OTHER CHARGES 1,703,002.00 98,021.81 760,611.77 942,390.23 44.66 |1,543,904.00 936,325.36 60.65
7800 CAPITAL OUTLAY 15,352.00 1,602.83 13,749.17 10.44 |19,000.00
6001 EXPENDITURES 6,165,418.00 451,509.37 2,681,197.64 3,484,220.36 43.49 |5,766,550.00 3,163,230.06 54.85
8001 OTHER INCOME
8010 TRANSFERS IN |75,000.00-
8100 INTEREST |1,600.00-
8130 CONTRIBUTIONS/DONATIONS 12,000.00-4,015.00-7,985.00- 33.46 |11,100.00-4,803.00- 43.27
8001 OTHER INCOME 12,000.00-4,015.00-7,985.00-33.46 |87,700.00-4,803.00-5.48
8501 OTHER EXPENSE
8510 TRANSFERS OUT |8,981.00 4,490.52 50.00
8550 INTEREST/FINANCE CHARGES 6.98 6.98-|57.02
8590 BANK CHARGES/CREDIT CD FEES 2,771.22 4,910.99 4,910.99-|7,694.94
8501 OTHER EXPENSE 2,771.22 4,917.97 4,917.97-|8,981.00 12,242.48 136.32
4000 REVENUES & EXPENSES 205,850.06 1,753,969.78 1,753,969.78-|1.00 2,291,740.74 *********
02000 PARK AND RECREATION 205,850.06 1,753,969.78 1,753,969.78-|1.00 2,291,740.74 *********
Meeting of July 27, 2009 (Item No. 6)
Subject: June, 2009 Monthly Financial Report Page 4
7/21/2009CITY OF ST LOUIS PARK 13:00:31R5509FIN1 LOGIS005
2Monthly Financial Report Page -By Co, Dept (pb), Object
2009
20096/30/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
100 GENERAL
4000 REVENUES & EXPENSES
4001 REVENUES
4010 GENERAL PROPERTY TAXES 14,970,275.00-14,970,275.00-|14,107,179.00-
4300 INTERGOVERNMENTAL 45,205.00-45,205.00-|45,205.00-
4600 CHARGES FOR SERVICES 3.75-274.13-274.13 |138.81-
5200 MISCELLANEOUS 85,000.00-7,196.56- 42,731.77- 42,268.23- 50.27 |85,000.00-42,624.18- 50.15
4001 REVENUES 15,100,480.00-7,200.31-43,005.90-15,057,474.10-.28 |14,237,384.00-42,762.99-.30
6001 EXPENDITURES
6350 SERVICES & OTHER CHARGES |52.50
6001 EXPENDITURES |52.50
8001 OTHER INCOME
8010 TRANSFERS IN 2,542,855.00- 219,075.82- 1,314,454.92- 1,228,400.08- 51.69 |2,471,711.00-1,277,847.06- 51.70
8100 INTEREST 350,000.00-76,285.95 426,285.95- 21.80- |325,000.00-86,604.42 26.65-
8001 OTHER INCOME 2,892,855.00-219,075.82-1,238,168.97-1,654,686.03-42.80 |2,796,711.00-1,191,242.64-42.59
8501 OTHER EXPENSE
8580 MISC EXPENSE 180,000.00 180,000.00 |180,000.00
8501 OTHER EXPENSE 180,000.00 180,000.00 |180,000.00
4000 REVENUES & EXPENSES 17,813,335.00-226,276.13-1,281,174.87-16,532,160.13-7.19 |16,854,095.00-1,233,953.13-7.32
100 GENERAL 17,813,335.00-226,276.13-1,281,174.87-16,532,160.13-7.19 |16,854,095.00-1,233,953.13-7.32
Meeting of July 27, 2009 (Item No. 6)
Subject: June, 2009 Monthly Financial Report Page 5
7/21/2009CITY OF ST LOUIS PARK 13:00:31R5509FIN1 LOGIS005
4Monthly Financial Report Page -By Co, Dept (pb), Object
2009
20096/30/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
110 ADMINISTRATION
4000 REVENUES & EXPENSES
4001 REVENUES
4100 LICENSES & PERMITS 215,500.00-3,833.33- 157,093.33- 58,406.67- 72.90 |178,000.00-176,470.82- 99.14
4270 FINES & FORFEITS 8,000.00-8,000.00-|8,000.00-3,000.00- 37.50
4600 CHARGES FOR SERVICES 97.00-97.00 |
4001 REVENUES 223,500.00-3,833.33-157,190.33-66,309.67-70.33 |186,000.00-179,470.82-96.49
6001 EXPENDITURES
6002 PERSONAL SERVICES 531,500.00 43,640.08 248,032.66 283,467.34 46.67 |511,250.00 295,009.92 57.70
6210 SUPPLIES 3,700.00 686.58 3,013.42 18.56 |4,350.00 1,940.69 44.61
6350 SERVICES & OTHER CHARGES 455,635.00 55,513.85 188,494.94 267,140.06 41.37 |518,727.00 199,353.67 38.43
6001 EXPENDITURES 990,835.00 99,153.93 437,214.18 553,620.82 44.13 |1,034,327.00 496,304.28 47.98
8001 OTHER INCOME
8200 MISC REVENUE 167.50-167.50 |30.00-
8001 OTHER INCOME 167.50-167.50 |30.00-
8501 OTHER EXPENSE
8550 INTEREST/FINANCE CHARGES .71 .71-|8.25
8590 BANK CHARGES/CREDIT CD FEES 4.86 4.86 4.86-|
8501 OTHER EXPENSE 4.86 5.57 5.57-|8.25
4000 REVENUES & EXPENSES 767,335.00 95,325.46 279,861.92 487,473.08 36.47 |848,327.00 316,811.71 37.35
110 ADMINISTRATION 767,335.00 95,325.46 279,861.92 487,473.08 36.47 |848,327.00 316,811.71 37.35
Meeting of July 27, 2009 (Item No. 6)
Subject: June, 2009 Monthly Financial Report Page 6
7/21/2009CITY OF ST LOUIS PARK 13:00:31R5509FIN1 LOGIS005
6Monthly Financial Report Page -By Co, Dept (pb), Object
2009
20096/30/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
120 FINANCE
4000 REVENUES & EXPENSES
4001 REVENUES
4600 CHARGES FOR SERVICES 50,000.00-8,053.00- 19,780.75- 30,219.25- 39.56 |50,000.00-19,546.25- 39.09
4001 REVENUES 50,000.00-8,053.00-19,780.75-30,219.25-39.56 |50,000.00-19,546.25-39.09
6001 EXPENDITURES
6002 PERSONAL SERVICES 999,200.00 81,470.89 481,035.55 518,164.45 48.14 |951,407.00 547,855.89 57.58
6210 SUPPLIES 4,225.00 467.20 1,369.49 2,855.51 32.41 |4,000.00 2,282.43 57.06
6350 SERVICES & OTHER CHARGES 162,555.00 1,520.34 41,650.22 120,904.78 25.62 |167,356.00 84,655.34 50.58
6001 EXPENDITURES 1,165,980.00 83,458.43 524,055.26 641,924.74 44.95 |1,122,763.00 634,793.66 56.54
8001 OTHER INCOME
8170 ADMINISTRATION FEES 100.00-425.00-425.00 |400.00-
8200 MISC REVENUE |281.71-
8001 OTHER INCOME 100.00-425.00-425.00 |681.71-
8501 OTHER EXPENSE
8580 MISC EXPENSE 500.00 24.41 475.59 4.88 |150.00 5.94 3.96
8590 BANK CHARGES/CREDIT CD FEES 500.00 9.17 490.83 1.83 |300.00 2.96 .99
8501 OTHER EXPENSE 1,000.00 33.58 966.42 3.36 |450.00 8.90 1.98
4000 REVENUES & EXPENSES 1,116,980.00 75,305.43 503,883.09 613,096.91 45.11 |1,073,213.00 614,574.60 57.26
120 FINANCE 1,116,980.00 75,305.43 503,883.09 613,096.91 45.11 |1,073,213.00 614,574.60 57.26
Meeting of July 27, 2009 (Item No. 6)
Subject: June, 2009 Monthly Financial Report Page 7
7/21/2009CITY OF ST LOUIS PARK 13:00:31R5509FIN1 LOGIS005
8Monthly Financial Report Page -By Co, Dept (pb), Object
2009
20096/30/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
130 HUMAN RESOURCES
4000 REVENUES & EXPENSES
4001 REVENUES
4600 CHARGES FOR SERVICES 9,000.00-5,461.00-3,539.00- 60.68 |9,000.00-3,142.00- 34.91
4001 REVENUES 9,000.00-5,461.00-3,539.00-60.68 |9,000.00-3,142.00-34.91
6001 EXPENDITURES
6002 PERSONAL SERVICES 481,000.00 40,790.32 237,105.10 243,894.90 49.29 |459,624.00 230,383.29 50.12
6210 SUPPLIES 2,000.00 228.13 1,024.60 975.40 51.23 |2,000.00 585.51 29.28
6350 SERVICES & OTHER CHARGES 160,550.00 2,094.29 65,631.87 94,918.13 40.88 |168,050.00 79,005.39 47.01
6001 EXPENDITURES 643,550.00 43,112.74 303,761.57 339,788.43 47.20 |629,674.00 309,974.19 49.23
8001 OTHER INCOME
8501 OTHER EXPENSE
4000 REVENUES & EXPENSES 634,550.00 43,112.74 298,300.57 336,249.43 47.01 |620,674.00 306,832.19 49.44
130 HUMAN RESOURCES 634,550.00 43,112.74 298,300.57 336,249.43 47.01 |620,674.00 306,832.19 49.44
Meeting of July 27, 2009 (Item No. 6)
Subject: June, 2009 Monthly Financial Report Page 8
7/21/2009CITY OF ST LOUIS PARK 13:00:31R5509FIN1 LOGIS005
9Monthly Financial Report Page -By Co, Dept (pb), Object
2009
20096/30/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
135 COMMUNITY DEVELOPMENT
4000 REVENUES & EXPENSES
4001 REVENUES
4100 LICENSES & PERMITS 12,000.00-1,830.00- 6,165.00-5,835.00- 51.38 |12,000.00-6,185.00- 51.54
4600 CHARGES FOR SERVICES 585,000.00- 89,932.12- 247,657.97- 337,342.03- 42.33 |572,675.00-246,185.73- 42.99
5200 MISCELLANEOUS |14,862.42-
4001 REVENUES 597,000.00-91,762.12-253,822.97-343,177.03-42.52 |584,675.00-267,233.15-45.71
6001 EXPENDITURES
6002 PERSONAL SERVICES 1,047,000.00 86,531.89 492,167.53 554,832.47 47.01 |1,019,147.00 689,358.63 67.64
6210 SUPPLIES 3,000.00 113.93 396.47 2,603.53 13.22 |3,000.00 372.15 12.41
6300 NON-CAPITAL EQUIPMENT 1,000.00 1,000.00 |1,000.00
6350 SERVICES & OTHER CHARGES 56,750.00 480.43 8,567.08 48,182.92 15.10 |57,750.00 7,091.49 12.28
6001 EXPENDITURES 1,107,750.00 87,126.25 501,131.08 606,618.92 45.24 |1,080,897.00 696,822.27 64.47
8001 OTHER INCOME
8501 OTHER EXPENSE
4000 REVENUES & EXPENSES 510,750.00 4,635.87-247,308.11 263,441.89 48.42 |496,222.00 429,589.12 86.57
135 COMMUNITY DEVELOPMENT 510,750.00 4,635.87-247,308.11 263,441.89 48.42 |496,222.00 429,589.12 86.57
Meeting of July 27, 2009 (Item No. 6)
Subject: June, 2009 Monthly Financial Report Page 9
7/21/2009CITY OF ST LOUIS PARK 13:00:31R5509FIN1 LOGIS005
10Monthly Financial Report Page -By Co, Dept (pb), Object
2009
20096/30/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
140 FACILITIES MAINTENANCE
4000 REVENUES & EXPENSES
4001 REVENUES
4600 CHARGES FOR SERVICES 8,200.00-8,200.00-|8,200.00-
5200 MISCELLANEOUS 15,000.00-1,250.00- 8,750.00-6,250.00- 58.33 |15,000.00-8,750.00- 58.33
4001 REVENUES 23,200.00-1,250.00-8,750.00-14,450.00-37.72 |23,200.00-8,750.00-37.72
6001 EXPENDITURES
6002 PERSONAL SERVICES 534,000.00 45,899.04 254,189.82 279,810.18 47.60 |510,784.00 249,489.88 48.84
6210 SUPPLIES 105,500.00 1,801.40 12,778.81 92,721.19 12.11 |109,500.00 36,752.00 33.56
6300 NON-CAPITAL EQUIPMENT 26,000.00 1,317.80 4,917.61 21,082.39 18.91 |31,000.00 1,092.11 3.52
6350 SERVICES & OTHER CHARGES 537,942.00 37,899.28 210,412.90 327,529.10 39.11 |536,642.00 232,277.98 43.28
6001 EXPENDITURES 1,203,442.00 86,917.52 482,299.14 721,142.86 40.08 |1,187,926.00 519,611.97 43.74
8001 OTHER INCOME
8501 OTHER EXPENSE
8580 MISC EXPENSE 37.02 37.02-|
8590 BANK CHARGES/CREDIT CD FEES 162.34 165.41 165.41-|
8501 OTHER EXPENSE 162.34 202.43 202.43-|
4000 REVENUES & EXPENSES 1,180,242.00 85,829.86 473,751.57 706,490.43 40.14 |1,164,726.00 510,861.97 43.86
140 FACILITIES MAINTENANCE 1,180,242.00 85,829.86 473,751.57 706,490.43 40.14 |1,164,726.00 510,861.97 43.86
Meeting of July 27, 2009 (Item No. 6)
Subject: June, 2009 Monthly Financial Report Page 10
7/21/2009CITY OF ST LOUIS PARK 13:00:31R5509FIN1 LOGIS005
11Monthly Financial Report Page -By Co, Dept (pb), Object
2009
20096/30/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
145 INFORMATION RESOURCES
4000 REVENUES & EXPENSES
4001 REVENUES
4600 CHARGES FOR SERVICES 1,277.42- 1,277.42-1,277.42 |
4001 REVENUES 1,277.42-1,277.42-1,277.42 |
6001 EXPENDITURES
6002 PERSONAL SERVICES 575,000.00 49,687.93 289,357.67 285,642.33 50.32 |566,679.00 342,953.45 60.52
6210 SUPPLIES 30,800.00 1,417.18 6,934.86 23,865.14 22.52 |31,200.00 12,173.88 39.02
6300 NON-CAPITAL EQUIPMENT 2,931.46 2,931.46-|2,300.00 1,376.88 59.86
6350 SERVICES & OTHER CHARGES 877,970.00 61,010.54 366,451.65 511,518.35 41.74 |860,660.00 337,673.33 39.23
6001 EXPENDITURES 1,483,770.00 112,115.65 665,675.64 818,094.36 44.86 |1,460,839.00 694,177.54 47.52
8001 OTHER INCOME
8501 OTHER EXPENSE
8590 BANK CHARGES/CREDIT CD FEES 25.85 25.85-|34.57
8501 OTHER EXPENSE 25.85 25.85-|34.57
4000 REVENUES & EXPENSES 1,483,770.00 110,838.23 664,424.07 819,345.93 44.78 |1,460,839.00 694,212.11 47.52
145 INFORMATION RESOURCES 1,483,770.00 110,838.23 664,424.07 819,345.93 44.78 |1,460,839.00 694,212.11 47.52
Meeting of July 27, 2009 (Item No. 6)
Subject: June, 2009 Monthly Financial Report Page 11
7/21/2009CITY OF ST LOUIS PARK 13:00:31R5509FIN1 LOGIS005
12Monthly Financial Report Page -By Co, Dept (pb), Object
2009
20096/30/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
150 COMMUNICATIONS & MARKETING
4000 REVENUES & EXPENSES
4001 REVENUES
4300 INTERGOVERNMENTAL 3,000.00-3,000.00-|
4001 REVENUES 3,000.00-3,000.00-|
6001 EXPENDITURES
6002 PERSONAL SERVICES 184,980.00 10,435.55 82,045.12 102,934.88 44.35 |173,932.00 42,908.11 24.67
6350 SERVICES & OTHER CHARGES 104,245.00 19,385.21 72,737.04 31,507.96 69.78 |113,850.00 82,368.57 72.35
6001 EXPENDITURES 289,225.00 29,820.76 154,782.16 134,442.84 53.52 |287,782.00 125,276.68 43.53
8001 OTHER INCOME
8501 OTHER EXPENSE
8590 BANK CHARGES/CREDIT CD FEES |15.03
8501 OTHER EXPENSE |15.03
4000 REVENUES & EXPENSES 286,225.00 29,820.76 154,782.16 131,442.84 54.08 |287,782.00 125,291.71 43.54
150 COMMUNICATIONS & MARKETING 286,225.00 29,820.76 154,782.16 131,442.84 54.08 |287,782.00 125,291.71 43.54
Meeting of July 27, 2009 (Item No. 6)
Subject: June, 2009 Monthly Financial Report Page 12
7/21/2009CITY OF ST LOUIS PARK 13:00:31R5509FIN1 LOGIS005
14Monthly Financial Report Page -By Co, Dept (pb), Object
2009
20096/30/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
160 POLICE
4000 REVENUES & EXPENSES
4001 REVENUES
4100 LICENSES & PERMITS |20.00-
4270 FINES & FORFEITS 303,500.00- 25,191.05- 162,230.83- 141,269.17- 53.45 |302,600.00-136,851.46- 45.23
4300 INTERGOVERNMENTAL 809,009.00- 27,898.83- 152,049.76- 656,959.24- 18.79 |882,160.00-288,525.05- 32.71
4600 CHARGES FOR SERVICES 109,700.00- 12,844.52- 46,896.77- 62,803.23- 42.75 |110,300.00-34,401.47- 31.19
5200 MISCELLANEOUS 31,200.80- 31,200.80 |
4001 REVENUES 1,222,209.00-65,934.40-392,378.16-829,830.84-32.10 |1,295,060.00-459,797.98-35.50
6001 EXPENDITURES
6002 PERSONAL SERVICES 6,572,294.00 538,809.78 3,181,061.25 3,391,232.75 48.40 |6,185,321.00 3,061,886.10 49.50
6210 SUPPLIES 150,900.00 7,354.14 43,003.59 107,896.41 28.50 |155,300.00 47,929.78 30.86
6300 NON-CAPITAL EQUIPMENT 35,775.00 1,363.31 13,112.45 22,662.55 36.65 |33,550.00 5,913.13 17.62
6350 SERVICES & OTHER CHARGES 547,053.00 29,082.03 209,252.82 337,800.18 38.25 |552,343.00 184,760.59 33.45
6001 EXPENDITURES 7,306,022.00 576,609.26 3,446,430.11 3,859,591.89 47.17 |6,926,514.00 3,300,489.60 47.65
8001 OTHER INCOME
8070 OTHER RECOVERIES 2,000.00-1,925.00- 2,955.19-955.19 147.76 |2,000.00-163.34- 8.17
8100 INTEREST 2.61-2.61-2.61 |
8001 OTHER INCOME 2,000.00-1,927.61-2,957.80-957.80 147.89 |2,000.00-163.34-8.17
8501 OTHER EXPENSE
8580 MISC EXPENSE 500.00 500.00 |500.00
8590 BANK CHARGES/CREDIT CD FEES 500.00 20.24 57.77 442.23 11.55 |100.00 108.24 108.24
8501 OTHER EXPENSE 1,000.00 20.24 57.77 942.23 5.78 |600.00 108.24 18.04
4000 REVENUES & EXPENSES 6,082,813.00 508,767.49 3,051,151.92 3,031,661.08 50.16 |5,630,054.00 2,840,636.52 50.45
160 POLICE 6,082,813.00 508,767.49 3,051,151.92 3,031,661.08 50.16 |5,630,054.00 2,840,636.52 50.45
Meeting of July 27, 2009 (Item No. 6)
Subject: June, 2009 Monthly Financial Report Page 13
7/21/2009CITY OF ST LOUIS PARK 13:00:31R5509FIN1 LOGIS005
15Monthly Financial Report Page -By Co, Dept (pb), Object
2009
20096/30/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
161 COMMUNITY OUTREACH - POLICE
4000 REVENUES & EXPENSES
4001 REVENUES
6001 EXPENDITURES
6002 PERSONAL SERVICES 76,500.00 6,481.32 37,618.20 38,881.80 49.17 |73,127.00 36,768.05 50.28
6210 SUPPLIES 850.00 850.00 |1,100.00 31.73 2.88
6350 SERVICES & OTHER CHARGES 8,705.00 4,300.00 4,668.96 4,036.04 53.64 |9,756.00 4,925.41 50.49
6001 EXPENDITURES 86,055.00 10,781.32 42,287.16 43,767.84 49.14 |83,983.00 41,725.19 49.68
8001 OTHER INCOME
8010 TRANSFERS IN 86,055.00-86,055.00-|83,983.00-
8001 OTHER INCOME 86,055.00-86,055.00-|83,983.00-
8501 OTHER EXPENSE
4000 REVENUES & EXPENSES 10,781.32 42,287.16 42,287.16-|41,725.19
161 COMMUNITY OUTREACH - POLICE 10,781.32 42,287.16 42,287.16-|41,725.19
Meeting of July 27, 2009 (Item No. 6)
Subject: June, 2009 Monthly Financial Report Page 14
7/21/2009CITY OF ST LOUIS PARK 13:00:31R5509FIN1 LOGIS005
16Monthly Financial Report Page -By Co, Dept (pb), Object
2009
20096/30/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
165 FIRE PROTECTION
4000 REVENUES & EXPENSES
4001 REVENUES
4100 LICENSES & PERMITS 50,000.00-859.73- 19,919.90- 30,080.10- 39.84 |55,000.00-21,204.09- 38.55
4300 INTERGOVERNMENTAL 300,000.00-300,000.00-|332,000.00-33,660.00- 10.14
4600 CHARGES FOR SERVICES 4,000.00- 12,549.50- 13,652.00-9,652.00 341.30 |4,000.00-6,815.00- 170.38
4001 REVENUES 354,000.00-13,409.23-33,571.90-320,428.10-9.48 |391,000.00-61,679.09-15.77
6001 EXPENDITURES
6002 PERSONAL SERVICES 2,815,680.00 230,620.16 1,336,337.46 1,479,342.54 47.46 |2,712,378.00 1,289,037.52 47.52
6210 SUPPLIES 71,810.00 3,097.63- 19,683.02 52,126.98 27.41 |93,648.00 50,747.00 54.19
6300 NON-CAPITAL EQUIPMENT 5,000.00 1,790.93 3,209.07 35.82 |
6350 SERVICES & OTHER CHARGES 224,183.00 9,462.44 75,076.13 149,106.87 33.49 |223,092.00 82,559.00 37.01
6001 EXPENDITURES 3,116,673.00 236,984.97 1,432,887.54 1,683,785.46 45.97 |3,029,118.00 1,422,343.52 46.96
8001 OTHER INCOME
8130 CONTRIBUTIONS/DONATIONS |100.00-
8001 OTHER INCOME |100.00-
8501 OTHER EXPENSE
4000 REVENUES & EXPENSES 2,762,673.00 223,575.74 1,399,315.64 1,363,357.36 50.65 |2,638,118.00 1,360,564.43 51.57
165 FIRE PROTECTION 2,762,673.00 223,575.74 1,399,315.64 1,363,357.36 50.65 |2,638,118.00 1,360,564.43 51.57
Meeting of July 27, 2009 (Item No. 6)
Subject: June, 2009 Monthly Financial Report Page 15
7/21/2009CITY OF ST LOUIS PARK 13:00:31R5509FIN1 LOGIS005
17Monthly Financial Report Page -By Co, Dept (pb), Object
2009
20096/30/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
170 INSPECTIONAL SERVICES
4000 REVENUES & EXPENSES
4001 REVENUES
4100 LICENSES & PERMITS 2,162,500.00- 239,289.21- 1,350,110.28- 812,389.72- 62.43 |2,392,615.00-1,498,703.96- 62.64
4300 INTERGOVERNMENTAL |445.65-
4600 CHARGES FOR SERVICES 1,875.11- 2,087.11-2,087.11 |800.00-686.00- 85.75
5200 MISCELLANEOUS 95.86 |
4001 REVENUES 2,162,500.00-241,068.46-1,352,197.39-810,302.61-62.53 |2,393,415.00-1,499,835.61-62.67
6001 EXPENDITURES
6002 PERSONAL SERVICES 1,941,500.00 153,929.39 907,678.18 1,033,821.82 46.75 |1,771,747.00 875,828.71 49.43
6210 SUPPLIES 22,300.00 705.85 5,988.60 16,311.40 26.85 |11,500.00 4,517.10 39.28
6350 SERVICES & OTHER CHARGES 71,627.00 3,486.42 20,023.28 51,603.72 27.95 |69,627.00 37,891.63 54.42
6001 EXPENDITURES 2,035,427.00 158,121.66 933,690.06 1,101,736.94 45.87 |1,852,874.00 918,237.44 49.56
8001 OTHER INCOME
8200 MISC RECEIPTS |180.00-
8001 OTHER INCOME |180.00-
8501 OTHER EXPENSE
8590 BANK CHARGES/CREDIT CD FEES 18,000.00 1,930.54 4,723.91 13,276.09 26.24 |10,816.13
8501 OTHER EXPENSE 18,000.00 1,930.54 4,723.91 13,276.09 26.24 |10,816.13
4000 REVENUES & EXPENSES 109,073.00-81,016.26-413,783.42-304,710.42 379.36 |540,541.00-570,962.04-105.63
170 INSPECTIONAL SERVICES 109,073.00-81,016.26-413,783.42-304,710.42 379.36 |540,541.00-570,962.04-105.63
Meeting of July 27, 2009 (Item No. 6)
Subject: June, 2009 Monthly Financial Report Page 16
7/21/2009CITY OF ST LOUIS PARK 13:00:31R5509FIN1 LOGIS005
18Monthly Financial Report Page -By Co, Dept (pb), Object
2009
20096/30/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
175 PUBLIC WORKS - ADMINISTRATION
4000 REVENUES & EXPENSES
4001 REVENUES
6001 EXPENDITURES
6002 PERSONAL SERVICES 826,500.00 77,570.49 435,392.01 391,107.99 52.68 |793,133.00 375,892.31 47.39
6210 SUPPLIES 4,500.00 319.66 1,221.04 3,278.96 27.13 |4,500.00 1,055.61 23.46
6300 NON-CAPITAL EQUIPMENT 1,000.00 1,000.00 |1,500.00
6350 SERVICES & OTHER CHARGES 22,950.00 1,681.89 5,625.21 17,324.79 24.51 |33,450.00 11,903.38 35.59
7800 CAPITAL OUTLAY 11.49 11.49-|
6001 EXPENDITURES 854,950.00 79,572.04 442,249.75 412,700.25 51.73 |832,583.00 388,851.30 46.70
8001 OTHER INCOME
8501 OTHER EXPENSE
8590 BANK CHARGES/CREDIT CD FEES 21.74 21.74 21.74-|
8501 OTHER EXPENSE 21.74 21.74 21.74-|
4000 REVENUES & EXPENSES 854,950.00 79,593.78 442,271.49 412,678.51 51.73 |832,583.00 388,851.30 46.70
175 PUBLIC WORKS - ADMINISTRATION 854,950.00 79,593.78 442,271.49 412,678.51 51.73 |832,583.00 388,851.30 46.70
Meeting of July 27, 2009 (Item No. 6)
Subject: June, 2009 Monthly Financial Report Page 17
7/21/2009CITY OF ST LOUIS PARK 13:00:31R5509FIN1 LOGIS005
19Monthly Financial Report Page -By Co, Dept (pb), Object
2009
20096/30/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
176 PUBLIC WORKS - ENGINEERING
4000 REVENUES & EXPENSES
4001 REVENUES
4100 LICENSES & PERMITS 75,000.00-4,880.00- 45,230.00- 29,770.00- 60.31 |75,000.00-54,850.00- 73.13
4600 CHARGES FOR SERVICES 436,000.00-250.00- 435,750.00-.06 |330,000.00-450.00- .14
4001 REVENUES 511,000.00-4,880.00-45,480.00-465,520.00-8.90 |405,000.00-55,300.00-13.65
6001 EXPENDITURES
6002 PERSONAL SERVICES 844,000.00 61,827.16 351,555.80 492,444.20 41.65 |690,511.00 346,320.41 50.15
6210 SUPPLIES 7,050.00 1,117.69 1,639.67 5,410.33 23.26 |7,000.00 3,283.87 46.91
6300 NON-CAPITAL EQUIPMENT 2,000.00 695.00 1,305.00 34.75 |2,000.00
6350 SERVICES & OTHER CHARGES 70,750.00 3,926.71 22,074.68 48,675.32 31.20 |85,671.00 20,443.92 23.86
6001 EXPENDITURES 923,800.00 66,871.56 375,965.15 547,834.85 40.70 |785,182.00 370,048.20 47.13
8001 OTHER INCOME
8501 OTHER EXPENSE
8590 BANK CHARGES/CREDIT CD FEES |25.27
8501 OTHER EXPENSE |25.27
4000 REVENUES & EXPENSES 412,800.00 61,991.56 330,485.15 82,314.85 80.06 |380,182.00 314,773.47 82.80
176 PUBLIC WORKS - ENGINEERING 412,800.00 61,991.56 330,485.15 82,314.85 80.06 |380,182.00 314,773.47 82.80
Meeting of July 27, 2009 (Item No. 6)
Subject: June, 2009 Monthly Financial Report Page 18
7/21/2009CITY OF ST LOUIS PARK 13:00:31R5509FIN1 LOGIS005
20Monthly Financial Report Page -By Co, Dept (pb), Object
2009
20096/30/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
177 PUBLIC WORKS - OPERATIONS
4000 REVENUES & EXPENSES
4001 REVENUES
4100 LICENSES & PERMITS 90.00-390.00-390.00 |100.00-30.00- 30.00
4270 FINES & FORFEITS 500.00-500.00-|400.00-683.00- 170.75
4300 INTERGOVERNMENTAL 490,000.00-228,333.00- 261,667.00- 46.60 |450,000.00-264,770.00- 58.84
4001 REVENUES 490,500.00-90.00-228,723.00-261,777.00-46.63 |450,500.00-265,483.00-58.93
6001 EXPENDITURES
6002 PERSONAL SERVICES 1,217,000.00 100,465.69 612,819.33 604,180.67 50.35 |1,219,515.00 609,270.88 49.96
6210 SUPPLIES 374,500.00 11,556.72 155,523.40 218,976.60 41.53 |331,000.00 195,755.01 59.14
6350 SERVICES & OTHER CHARGES 894,300.00 18,951.57 289,686.42 604,613.58 32.39 |861,898.00 316,255.88 36.69
7800 CAPITAL OUTLAY 91.02 91.02 91.02-|
6001 EXPENDITURES 2,485,800.00 131,065.00 1,058,120.17 1,427,679.83 42.57 |2,412,413.00 1,121,281.77 46.48
8001 OTHER INCOME
8501 OTHER EXPENSE
4000 REVENUES & EXPENSES 1,995,300.00 130,975.00 829,397.17 1,165,902.83 41.57 |1,961,913.00 855,798.77 43.62
177 PUBLIC WORKS - OPERATIONS 1,995,300.00 130,975.00 829,397.17 1,165,902.83 41.57 |1,961,913.00 855,798.77 43.62
01000 GENERAL FUND 165,980.00 1,143,989.11 7,022,261.73 6,856,281.73-4,230.79 |3.00-6,995,607.92 **********
Meeting of July 27, 2009 (Item No. 6)
Subject: June, 2009 Monthly Financial Report Page 19
7/21/2009CITY OF ST LOUIS PARK 13:00:31R5509FIN1 LOGIS005
21Monthly Financial Report Page -By Co, Dept (pb), Object
2009
20096/30/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
02000 PARK AND RECREATION
200 ORGANIZED RECREATION
4000 REVENUES & EXPENSES
4001 REVENUES
4010 GENERAL PROPERTY TAXES 4,073,118.00-4,073,118.00-|3,750,197.00-
4300 INTERGOVERNMENTAL 44,702.00-22,351.00- 22,351.00- 50.00 |44,702.00-22,351.00- 50.00
4600 CHARGES FOR SERVICES 259,298.00-7,604.20- 173,836.42- 85,461.58- 67.04 |242,070.00-146,377.50- 60.47
5200 MISCELLANEOUS 34,000.00-3,584.30- 8,606.30- 25,393.70- 25.31 |19,600.00-4,089.50- 20.86
4001 REVENUES 4,411,118.00-11,188.50-204,793.72-4,206,324.28-4.64 |4,056,569.00-172,818.00-4.26
6001 EXPENDITURES
6002 PERSONAL SERVICES 729,162.00 60,006.81 351,100.43 378,061.57 48.15 |711,222.00 372,617.97 52.39
6210 SUPPLIES 59,451.00 2,108.87 17,718.85 41,732.15 29.80 |66,892.00 20,210.86 30.21
6350 SERVICES & OTHER CHARGES 502,597.00 19,380.47 293,639.28 208,957.72 58.42 |472,585.00 325,125.37 68.80
6001 EXPENDITURES 1,291,210.00 81,496.15 662,458.56 628,751.44 51.31 |1,250,699.00 717,954.20 57.40
8001 OTHER INCOME
8100 INTEREST |1,600.00-
8130 CONTRIBUTIONS/DONATIONS 14,000.00-1,500.00- 12,500.00- 10.71 |13,100.00-3,000.00- 22.90
8001 OTHER INCOME 14,000.00-1,500.00-12,500.00-10.71 |14,700.00-3,000.00-20.41
8501 OTHER EXPENSE
8550 INTEREST/FINANCE CHARGES 3.79 3.79-|
8590 BANK CHARGES/CREDIT CD FEES 2,715.52 4,723.87 4,723.87-|7,340.74
8501 OTHER EXPENSE 2,715.52 4,727.66 4,727.66-|7,340.74
4000 REVENUES & EXPENSES 3,133,908.00-73,023.17 460,892.50 3,594,800.50-14.71-|2,820,570.00-549,476.94 19.48-
200 ORGANIZED RECREATION 3,133,908.00-73,023.17 460,892.50 3,594,800.50-14.71-|2,820,570.00-549,476.94 19.48-
Meeting of July 27, 2009 (Item No. 6)
Subject: June, 2009 Monthly Financial Report Page 20
7/21/2009CITY OF ST LOUIS PARK 13:00:31R5509FIN1 LOGIS005
22Monthly Financial Report Page -By Co, Dept (pb), Object
2009
20096/30/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
201 RECREATION CENTER
4000 REVENUES & EXPENSES
4001 REVENUES
4600 CHARGES FOR SERVICES 679,000.00- 131,363.48- 308,682.93- 370,317.07- 45.46 |645,500.00-290,090.76- 44.94
5200 MISCELLANEOUS 722,000.00- 78,314.99- 250,206.35- 471,793.65- 34.65 |691,200.00-215,750.88- 31.21
4001 REVENUES 1,401,000.00-209,678.47-558,889.28-842,110.72-39.89 |1,336,700.00-505,841.64-37.84
6001 EXPENDITURES
6002 PERSONAL SERVICES 792,467.00 71,865.78 342,726.18 449,740.82 43.25 |765,999.00 357,484.30 46.67
6210 SUPPLIES 170,350.00 36,113.95 85,124.13 85,225.87 49.97 |167,100.00 90,696.72 54.28
6350 SERVICES & OTHER CHARGES 491,950.00 51,683.41 185,726.12 306,223.88 37.75 |413,284.00 198,339.51 47.99
7800 CAPITAL OUTLAY |12,000.00
6001 EXPENDITURES 1,454,767.00 159,663.14 613,576.43 841,190.57 42.18 |1,358,383.00 646,520.53 47.59
8001 OTHER INCOME
8501 OTHER EXPENSE
8550 INTEREST/FINANCE CHARGES 3.19 3.19-|2.28
8501 OTHER EXPENSE 3.19 3.19-|2.28
4000 REVENUES & EXPENSES 53,767.00 50,015.33-54,690.34 923.34-101.72 |21,683.00 140,681.17 648.81
201 RECREATION CENTER 53,767.00 50,015.33-54,690.34 923.34-101.72 |21,683.00 140,681.17 648.81
Meeting of July 27, 2009 (Item No. 6)
Subject: June, 2009 Monthly Financial Report Page 21
7/21/2009CITY OF ST LOUIS PARK 13:00:31R5509FIN1 LOGIS005
23Monthly Financial Report Page -By Co, Dept (pb), Object
2009
20096/30/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
202 PARK MAINTENANCE
4000 REVENUES & EXPENSES
4001 REVENUES
4100 LICENSES & PERMITS 825.00- 5,460.00-5,460.00 |4,750.00-
4600 CHARGES FOR SERVICES 10,700.00-10,700.00-|8,700.00-
5200 MISCELLANEOUS 26,000.00-8,881.84- 22,170.32-3,829.68- 85.27 |11,600.00-16,483.42- 142.10
4001 REVENUES 36,700.00-9,706.84-27,630.32-9,069.68-75.29 |20,300.00-21,233.42-104.60
6001 EXPENDITURES
6002 PERSONAL SERVICES 986,400.00 83,592.72 465,572.37 520,827.63 47.20 |961,356.00 503,647.77 52.39
6210 SUPPLIES 93,555.00 9,960.40 44,487.69 49,067.31 47.55 |88,700.00 40,034.69 45.13
6300 NON-CAPITAL EQUIPMENT 4,120.00 4,120.00 |4,000.00 1,982.01 49.55
6350 SERVICES & OTHER CHARGES 369,510.00 13,803.22 133,795.85 235,714.15 36.21 |316,462.00 180,764.67 57.12
7800 CAPITAL OUTLAY 7,000.00 7,000.00 |7,000.00
6001 EXPENDITURES 1,460,585.00 107,356.34 643,855.91 816,729.09 44.08 |1,377,518.00 726,429.14 52.73
8001 OTHER INCOME
8501 OTHER EXPENSE
4000 REVENUES & EXPENSES 1,423,885.00 97,649.50 616,225.59 807,659.41 43.28 |1,357,218.00 705,195.72 51.96
202 PARK MAINTENANCE 1,423,885.00 97,649.50 616,225.59 807,659.41 43.28 |1,357,218.00 705,195.72 51.96
Meeting of July 27, 2009 (Item No. 6)
Subject: June, 2009 Monthly Financial Report Page 22
7/21/2009CITY OF ST LOUIS PARK 13:00:31R5509FIN1 LOGIS005
24Monthly Financial Report Page -By Co, Dept (pb), Object
2009
20096/30/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
203 WESTWOOD HILLS
4000 REVENUES & EXPENSES
4001 REVENUES
4600 CHARGES FOR SERVICES 82,600.00-7,466.90- 60,527.89- 22,072.11- 73.28 |80,150.00-53,022.15- 66.15
5200 MISCELLANEOUS 395.00-477.00-477.00 |
4001 REVENUES 82,600.00-7,861.90-61,004.89-21,595.11-73.86 |80,150.00-53,022.15-66.15
6001 EXPENDITURES
6002 PERSONAL SERVICES 420,586.00 34,113.44 207,077.67 213,508.33 49.24 |404,679.00 198,653.54 49.09
6210 SUPPLIES 26,700.00 2,982.27 6,858.20 19,841.80 25.69 |22,650.00 8,335.27 36.80
6350 SERVICES & OTHER CHARGES 44,500.00 1,369.11 11,592.54 32,907.46 26.05 |39,349.00 14,175.86 36.03
6001 EXPENDITURES 491,786.00 38,464.82 225,528.41 266,257.59 45.86 |466,678.00 221,164.67 47.39
8001 OTHER INCOME
8130 CONTRIBUTIONS/DONATIONS 715.00-715.00 |1,803.00-
8001 OTHER INCOME 715.00-715.00 |1,803.00-
8501 OTHER EXPENSE
8590 BANK CHARGES/CREDIT CD FEES 55.70 187.12 187.12-|322.38
8501 OTHER EXPENSE 55.70 187.12 187.12-|322.38
4000 REVENUES & EXPENSES 409,186.00 30,658.62 163,995.64 245,190.36 40.08 |386,528.00 166,661.90 43.12
203 WESTWOOD HILLS 409,186.00 30,658.62 163,995.64 245,190.36 40.08 |386,528.00 166,661.90 43.12
Meeting of July 27, 2009 (Item No. 6)
Subject: June, 2009 Monthly Financial Report Page 23
7/21/2009CITY OF ST LOUIS PARK 13:00:31R5509FIN1 LOGIS005
25Monthly Financial Report Page -By Co, Dept (pb), Object
2009
20096/30/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
204 ENVIRONMENT
4000 REVENUES & EXPENSES
4001 REVENUES
4300 INTERGOVERNMENTAL |29,500.00-
4600 CHARGES FOR SERVICES 110,000.00-556.97- 15,104.85- 94,895.15- 13.73 |81,750.00-23,952.77- 29.30
5200 MISCELLANEOUS 1,318.00-1,318.00 |
4001 REVENUES 110,000.00-556.97-16,422.85-93,577.15-14.93 |81,750.00-53,452.77-65.39
6001 EXPENDITURES
6002 PERSONAL SERVICES 108,898.00 9,250.36 47,531.99 61,366.01 43.65 |99,297.00 68,644.27 69.13
6210 SUPPLIES 19,425.00 2,223.86 12,078.15 7,346.85 62.18 |17,900.00 8,630.98 48.22
6300 NON-CAPITAL EQUIPMENT |500.00
6350 SERVICES & OTHER CHARGES 158,470.00 1,361.53- 79,808.04 78,661.96 50.36 |171,285.00 116,606.67 68.08
6001 EXPENDITURES 286,793.00 10,112.69 139,418.18 147,374.82 48.61 |288,982.00 193,881.92 67.09
8001 OTHER INCOME
8130 CONTRIBUTIONS/DONATIONS 2,000.00 1,800.00-3,800.00 90.00- |2,000.00
8001 OTHER INCOME 2,000.00 1,800.00-3,800.00 90.00-|2,000.00
8501 OTHER EXPENSE
4000 REVENUES & EXPENSES 178,793.00 9,555.72 121,195.33 57,597.67 67.79 |209,232.00 140,429.15 67.12
204 ENVIRONMENT 178,793.00 9,555.72 121,195.33 57,597.67 67.79 |209,232.00 140,429.15 67.12
Meeting of July 27, 2009 (Item No. 6)
Subject: June, 2009 Monthly Financial Report Page 24
7/21/2009CITY OF ST LOUIS PARK 13:00:31R5509FIN1 LOGIS005
26Monthly Financial Report Page -By Co, Dept (pb), Object
2009
20096/30/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
205 VEHICLE MAINTENANCE
4000 REVENUES & EXPENSES
4001 REVENUES
4300 INTERGOVERNMENTAL 11,000.00-1,049.43- 5,286.75-5,713.25- 48.06 |11,700.00-2,871.56- 24.54
4600 CHARGES FOR SERVICES |19,358.74-
5200 MISCELLANEOUS 101,000.00-8,388.42- 54,103.02- 46,896.98- 53.57 |100,661.00-50,330.52- 50.00
4001 REVENUES 112,000.00-9,437.85-59,389.77-52,610.23-53.03 |112,361.00-72,560.82-64.58
6001 EXPENDITURES
6002 PERSONAL SERVICES 483,300.00 39,990.59 241,096.98 242,203.02 49.89 |461,301.00 235,659.43 51.09
6210 SUPPLIES 552,650.00 1,278.51 97,589.43 455,060.57 17.66 |432,050.00 320,306.89 74.14
6300 NON-CAPITAL EQUIPMENT 20.97 20.97-|
6350 SERVICES & OTHER CHARGES 135,975.00 13,147.13 56,049.94 79,925.06 41.22 |130,939.00 101,313.28 77.37
7800 CAPITAL OUTLAY 8,352.00 1,602.83 6,749.17 19.19 |
6001 EXPENDITURES 1,180,277.00 54,416.23 396,360.15 783,916.85 33.58 |1,024,290.00 657,279.60 64.17
8001 OTHER INCOME
8010 TRANSFERS IN |75,000.00-
8001 OTHER INCOME |75,000.00-
8501 OTHER EXPENSE
8510 TRANSFERS OUT |8,981.00 4,490.52 50.00
8550 INTEREST/FINANCE CHARGES |54.74
8590 BANK CHARGES/CREDIT CD FEES |31.82
8501 OTHER EXPENSE |8,981.00 4,577.08 50.96
4000 REVENUES & EXPENSES 1,068,277.00 44,978.38 336,970.38 731,306.62 31.54 |845,910.00 589,295.86 69.66
205 VEHICLE MAINTENANCE 1,068,277.00 44,978.38 336,970.38 731,306.62 31.54 |845,910.00 589,295.86 69.66
02000 PARK AND RECREATION 205,850.06 1,753,969.78 1,753,969.78-|1.00 2,291,740.74 *********
Meeting of July 27, 2009 (Item No. 6)
Subject: June, 2009 Monthly Financial Report Page 25
Meeting Date: July 27, 2009
Agenda Item #: 7
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Quarterly Investment Report (April-June, 2009).
RECOMMENDED ACTION:
No action required at this time. This is a written report for information sharing purposes.
POLICY CONSIDERATION:
None.
BACKGROUND:
Our portfolio has become focused on short term cash flow needs, with a few longer term securities
locked in to try to maximize interest income potential during the recent precipitous fall in interest
rates. We have seen a large part of our portfolio turn over as calls have come in on many of our
securities.
It is always necessary to have a reasonable amount of cash available to cover the normal cash flow
needs for payroll and general expenses, as well as the larger contract payments over the summer
construction season. In addition, a significant amount of cash will be needed on August 1st to fund
regular debt service payments, the defeasance of pre-79 TIF bonds, and the pay as you go payments
to developers. We also will require significant cash outlays as we pay for MSC and road construction
projects over the next several months.
As of June 30, the balance in the city’s money market funds is higher than normal due to receipt of
our 70% advance of the July tax settlement from Hennepin County. We also have had many bond
calls in the last two quarters and it is difficult in the current market to find good rates for reinvesting
the funds long term. Since commercial paper is no longer considered as secure as it once was, we
also have very few options to lock in short-term investments for cash flow purposes.
Over the past several months, we have rebalanced our maturities out a little longer. This should
increase yield as any economic recovery seems to have stagnated despite the stimulus packages that
have been approved.
3/31/09 06/30/09
<1 Year 31% 36%
1-2 Years 3% 3%
2-3 Years 20% 16%
>3 Years 46% 45%
Meeting of July 27, 2009 (Item No. 7) Page 2
Subject: Quarterly Investment Report (April - June, 2009)
Investment totals by type are:
Our current portfolio yield is roughly 2.2%. This overall level of return is why staff has reduced the
expected interest earnings forecast in the budget process. Cities generally use a short horizon
benchmark such as the two year Treasury (1.1% at 6/30 up from 0.81% at 3/31) or some similar
measure. This is calculated by taking the yield times the current value for each investment and
dividing the resulting amount by the total portfolio value. While our primary money market
investment, the 4M Fund, has dropped to an average yield of .27%, longer term investments that
have been purchased raise the total portfolio yield.
Most of our recent purchases are callable agency bonds. They typically have reasonable interest rates
for the final maturity date which is in three to five years, but are callable in three months to a year.
This effectively reduces the average life of our investments, since we expect most of these securities to
be called. We need to be careful though – if inflation and interest rates jump up dramatically, we
will be stuck holding these bonds at low interest rates. Staff intends to carefully review our options
in order to keep sufficient liquidity to lock in higher rates once the economy begins to expand again.
FINANCIAL OR BUDGET CONSIDERATION:
None at this time.
VISION CONSIDERATION:
Not Applicable.
Attachments: Quarterly Investment Report
Prepared by: Bruce DeJong, Finance Director
Approved by: Tom Harmening. City Manager
Commercial Paper None
Agency Bonds/CD’s $40,732,503
Corp/Municipal Debt $ 6,666,693
Money Market $22,382,907
City of St. Louis Park
Investments
June 30, 2009
Institution Main Type Maturity Yield Basis
Adjusted Market
Value 12/31/08
Value at
6/30/2009 Annual Yield
4M MM 0.27%24,099,804 10,652,747 28,762
Citigroup/Smith Barney FFCB 08/25/2009 4.75% 745,313 745,097 755,160 35,402
Citigroup/Smith Barney FHLBC 12/29/2010 2.00% 750,000 747,252 755,160 15,000
Citigroup/Smith Barney FNMA 7/6/2011 2.00% 2,000,167 2,029,380 40,003
Citigroup/Smith Barney FHLB 10/26/2011 5.25% 1,000,310 1,003,257 1,014,690 52,516
Citigroup/Smith Barney FHLB 01/04/2012 5.00% 1,000,000 1,039,690 1,021,880 50,000
Citigroup/Smith Barney FNMA 3/23/2012 1.50% 1,000,000 1,001,560 15,000
Citigroup/Smith Barney FHLBC 4/9/2012 3.00% 1,000,000 1,000,310 30,000
Citigroup/Smith Barney FHLMC 8/24/2012 3.00% 1,000,000 1,000,842 1,001,300 30,000
Citigroup/Smith Barney FHLB 05/20/2013 4.00% 1,000,000 1,015,420 1,021,360 40,000
Citigroup/Smith Barney FHLMC 7/2/2013 5.00% 1,000,000 986,432 1,000,130 50,000
Citigroup/Smith Barney FNMA 2/26/2014 2.00% 1,000,000 986,560 20,000
Citigroup/Smith Barney FHLMC 3/10/2014 2.25% 1,000,000 1,002,230 22,500
Citigroup/Smith Barney GNMA 7.19%59,175 55,915 4,020
Citigroup/Smith Barney FNMA 5/21/2014 2.00% 1,000,000 990,000 20,000
Citigroup/Smith Barney FHLMC 6/30/2014 3.00% 1,000,000 1,007,630 30,000
Citigroup/Smith Barney MM 0.34%3,144,943 2,909,122 9,891
17,552,387
Prudential/Wachovia CD 12/24/2009 2.25% 250,000 249,314 251,448 5,625
Prudential/Wachovia CD 12/30/2009 2.20% 250,000 249,345 251,838 5,500
Prudential/Wachovia CD 7/16/2010 4.20% 96,000 96,686 98,147 4,032
Prudential/Wachovia CD 7/16/2010 4.20% 96,000 96,686 98,147 4,032
Prudential/Wachovia CD 7/16/2010 4.20% 96,000 96,686 98,147 4,032
Prudential/Wachovia CD 7/19/2010 4.25% 96,000 96,684 98,209 4,080
Prudential/Wachovia CD 7/19/2010 4.25% 96,000 96,684 98,209 4,080
Prudential/Wachovia FHLMC 1/27/2012 2.00% 2,000,000 1,964,900 40,000
Prudential/Wachovia FNMA 1/22/2014 2.00% 1,000,000 998,437 20,000
Prudential/Wachovia FNMA 5/13/2014 2.00% 1,200,133 1,185,750 24,003
Prudential/Wachovia FHLB 6/30/2014 2.00% 1,000,000 1,000,000 20,000
Prudential/Wachovia Cash 0.05%371.69 0
6,143,602
UBS/Paine Webber Cashfund 0.01%5,747,091 6,784,387 678
Sterne, Agee FHLB 02/12/2010 5.00% 1,067,800 1,072,850 1,042,400 53,390
Sterne, Agee FHLB 12/9/2011 2.63% 1,026,113 1,054,890 1,045,650 26,987
Sterne, Agee FHLB 7/23/2012 4.15% 1,055,968 1,061,810 1,049,210 43,812
Sterne, Agee FHLB 8/27/2012 5.05% 1,000,000 1,056,140 1,047,660 50,500
Sterne, Agee FHLB 08/27/2012 2.81% 1,063,803 1,058,740 1,049,890 29,850
Sterne, Agee FNMA 10/22/2012 4.48% 1,031,768 1,005,095 1,014,490 46,254
Sterne, Agee FHLB 10/29/2012 4.03% 1,030,220 1,054,700 1,052,200 41,466
Sterne, Agee FNMA 01/04/2013 2.77% 1,041,216 1,021,930 1,018,630 28,883
Sterne, Agee FNMA 1/18/2013 3.85% 1,004,210 1,030,770 1,040,820 38,662
Sterne, Agee FHLB 2/25/2013 3.65% 523,010 537,626 541,091 19,064
Sterne, Agee FNMA 2/26/2013 3.05% 1,022,043 1,022,200 1,022,650 31,162
Sterne, Agee FNMA 03/18/2013 3.96% 1,000,000 1,032,210 1,036,010 39,600
Sterne, Agee FNMA 4/29/2013 3.60% 815,084 822,777 828,199 29,319
Sterne, Agee FHLMC 5/6/2013 4.00% 999,663 1,001,368 1,011,630 39,987
Sterne, Agee FNMA 5/28/2013 4.05% 999,000 1,059,340 1,054,600 40,460
Sterne, Agee Overseas Inv Corp 12/15/2013 4.11% 2,084,125 2,000,000 85,658
Sterne, Agee FFCB 12/27/2013 2.20% 974,412 968,508 21,398
Sterne, Agee FNMA 1/30/2014 2.00% 1,000,000 1,000,310 20,000
Sterne, Agee FHLMC 2/11/2014 2.00% 999,500 999,940 19,990
Sterne, Agee FAMC 10/3/2011 2.10% 1,070,954 1,077,530 22,490
Sterne, Agee Farmer Mac 1/14/2011 1.62% 1,068,088 1,044,590 17,303
Sterne, Agee Muni Debt 5/1/2013 3.16% 599,360 583,468 18,940
Sterne, Agee Gov't Debt 9/26/2011 1.55% 964,160 952,330 14,944
Sterne, Agee Muni Debt 5/1/2012 2.80% 101,504 101,899 2,842
Sterne, Agee Muni Debt 5/1/2014 3.52% 720,475 715,751 25,361
Sterne, Agee Muni Debt 5/1/2013 3.12% 307,584 306,024 9,597
Sterne, Agee Muni Debt 6/1/2014 4.04% 1,003,740 1,004,410 40,551
Sterne, Agee Cash Trust MM 0.05%124,248 2,036,280 1,018
27,646,171
Wells Fargo FHLB 07/20/2012 5.70% 1,000,000 989,389 1,002,810 57,000
GRAND TOTAL 69,782,103 1,545,645
Portfolio Yield 2.21%
Meeting of July 27, 2009 (Item No. 7)
Subject: Quarterly Investment Report (April - June, 2009)Page 3
Investment Totals By Type:
Money Mrkt 22,382,907$
Agency Bonds 39,738,360
CD's 994,143
Corp/Municipal Debt 6,666,693
Total 69,782,103$
Investments By Maturity:
Less than one year 24,739,667$ 35.45%
1-2 years 2,290,608 3.28%
2-3 years 11,210,129 16.06%
Greater than 3 years 31,541,699 45.20%
69,782,103$ 100.00%
Meeting of July 27, 2009 (Item No. 7)
Subject: Quarterly Investment Report (April - June, 2009)Page 4
Meeting Date: July 27, 2009
Agenda Item #: 8
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
City/School Cable TV Operations.
RECOMMENDED ACTION:
No formal action is requested.
POLICY CONSIDERATION:
Does the City Council support exploration of an enhanced partnership with the School District
related to Cable TV services?
BACKGROUND:
During the course of staff’s 2010 budget work, staff from the city and St. Louis Park Public Schools
met to discuss several of its current partnerships, including our partnership regarding Cable TV.
Currently, the city has a franchise agreement with Comcast Cable until 2021. Proceeds from this
agreement (generated by franchise fees billed to the customer) are utilized to fund Cable TV
operations at the city and a portion of the city’s General Fund. Additionally, the
Telecommunications Advisory Commission and the City Council have been awarding two annual
grants to the district each year for operations of the district’s channel (Channel 14) and equipment
in the district’s television studio and equipment for use by students and district staff (approximately
$50,000 annually). The city also maintains an agreement with the district for use of its studio for
Community TV and other ParkTV productions, and we pay an hourly rate for its use.
The city’s challenge
When the city re-negotiated its franchise agreement in 2006, the City Council made the decision to
take on an additional channel and staff even though it was known that the Cable TV fund would
not be able to fully support this level of production for the entirety of the current franchise. As staff
looked at this issue, it was clear that reducing the contribution to the General Fund was not an
option. The General Fund relies in part on franchise fees and in fact, is expected to see an increased
contribution from the Cable TV Fund annually until 2021.
Meeting of July 27, 2009 (Item No. 8) Page 2
Subject: City/School Cable TV Operations
The school district’s challenge
The School District has had many ups and downs related to its channel, TV production class
offerings, etc. over its history. Between budget cuts and other educational requirements taking
precedence, it has not been able to maintain the level or quality of programming and production
that it is certainly capable of doing with its resources. Currently, the district has only one staff person
involved in production and programming of its channel, and these duties are only a part of the many
duties for which his position is responsible. The district does not feel that it has the resources to put
toward enhancing its productions.
The opportunity
City staff recommends eliminating the annual school district grants for operations and equipment to
help fully fund current Cable TV operations until 2021. It is expected that doing so would, at a
minimum, save the Cable TV fund the $35,000 operations grant annually. Equipment for school
productions would be provided directly by the city instead of the grant. However, staff also believes
that the School District has much potential in terms of what it could be doing with its studio and in
training its students. For instance, the district has recently added a television production class to its
International Baccalaureate program, but this class is not yet producing any content as its instructor
has not been trained on any of the resources available.
City staff believes that we could eliminate the grants, but take over responsibility for School Board
meeting broadcasts and take control of the studio for the district. Additionally, we would provide the
staff assistance from our professional classes as a resource to the district instructor, so students could
soon be producing their own programming for the district. An agreement such as this would mean
that our staff would be sacrificing some of its time on current projects and programming to help
mentor high school students and broadcast School productions with existing staff, but the result
would be more total programming for our community. Mentored students would produce some of
the additional programming.
The school district responded very favorably to this proposal. Basically, they believe we are much
better equipped to handle and enhance the use of this channel. The initial discussion centered on
considering these changes for mid-2010. Since those initial conversations, however, the school
district has requested that we take over school board meeting coverage and studio oversight
beginning in the very near future.
Moving forward in this direction would also reaffirm the council’s decision to continue Cable
Operations as they are today. This also means moving forward with a planned and approved capital
purchase of $300,000 related to a replacement Cable TV van, cameras and other equipment used by
the On Location crew.
In considering an agreement, staff is examining the following areas:
Meeting of July 27, 2009 (Item No. 8) Page 3
Subject: City/School Cable TV Operations
Broadcast Coverage
• The School District currently broadcasts School Board meetings live approximately four
times monthly (regular meetings and work sessions) during the school year
• The School District currently broadcasts an unknown amount of other programming
(concerts, plays, etc.). Staff would recommend that our On Location crew take on a few of these
productions each year (major concerts, etc.) where a multi-camera production would add to the
production quality and create a desirable viewing experience for the viewing audience
• Staff would recommend that the students/media assistants in schools be trained to cover
single-camera shoots of other school-related events. This is how these events were broadcast in
the past. Staff would assist the IB teacher in training students for this purpose if needed.
Studio Use
• Currently the city is limited in its hours of use plus we pay $25/hour for school district staff
assistance. We would recommend altering our use schedule (more hours) and eliminating the
$25/hr fee. Access: Currently, we do not have access (keys) to the studio. We would request
this access.
• Studio training – Staff has begun training, but will need further training on studio use
TV Grant
• The TAC and City Council have approved $53,000 in operations/equipment grants for
2009/2010. We have not remitted payment at this time. The grant breaks down as
follows: $35,000 Operating fees; $14,000 equipment fees; and $4,000 Junior high video
club support
• Staff recommends we remit $18,000 to cover equipment fees and video club support,
and negotiate a new total for operating fees based on our coverage of school board
meetings, the studio and other events/activities as agreed upon for 2009/2010.
Subsequent to that, there would no longer be grant funds provided as the city assumes its
responsibilities.
Programming
• The city would recommend taking over programming of Channel 14 by or before July
2010. We would do this working closely with the District, specifically with the IB class
teacher
• The city would offer our staff as technical experts to assist with the IB class
• The city would offer and hope to use students as production assistants for all city/school
programming (the trained students would assist us with our weekly and monthly
programs, as well as sports and other broadcasts beginning in fall 2010).
Meeting of July 27, 2009 (Item No. 8) Page 4
Subject: City/School Cable TV Operations
Summary
In summation, pursuing an operations agreement based on the above would yield, at a minimum,
the following benefits:
• The city’s Cable TV fund would become more stable (to the tune of $35,000-plus annually)
without compromising its current programming
• The city (and thereby community members) would have increased access and control of a
fully capable TV Studio and equipment at no cost
• The School Board meetings would receive the attention of the city’s professional production
staff
• The district would no longer need to provide staff support for its cable channel
• Students would receive training from our in-house professionals which would eventually
create more programming for the community while also engaging students in an exciting and
creative learning experience
• The city would be able to utilize students to enhance and increase its own productions
• The city and school district would have more flexibility in the amount and type of
programming produced and available to the public, thereby creating more opportunities for
sharing city and school news with residents
Next steps:
• Develop a City-School Cable TV operations agreement
• Take agreement to the TAC, City Council and School Board
• Continue training on studio use
• Begin covering board meetings in August and assume control of the studio
• Develop comprehensive plan for using all of the channels as a marketing tool for city and
school – development of shows, programming, possible channel consolidation, etc.
FINANCIAL OR BUDGET CONSIDERATION:
Pursuing such an agreement would help the Cable TV fund remain sustainable until 2021, the end
of the current franchise. This includes sustainability for both operational and equipment parts of the
fund.
VISION CONSIDERATION:
Not applicable.
Attachments: None
Prepared by: Jamie Zwilling, Communications Coordinator
Reviewed by: Clint Pires, Chief Information Officer
Approved by: Tom Harmening, City Manager
Meeting Date: July 27, 2009
Agenda Item #: 9
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Public Safety Software Replacement.
RECOMMENDED ACTION:
No formal action required. Staff recommends the City continue the collaborative pursuit of public
safety software replacement as a member of LOGIS.
POLICY CONSIDERATION:
Does the City Council have any question or concerns about the action being pursued?
BACKGROUND:
The City’s Capital Improvement Program (CIP) includes technology replacement. One of the major
areas is software applications. Depending on a whole host of factors, major software applications can
be replaced as frequently as every 5 – 7 years. Costs for such replacement are typically significant,
often exceeding the cost of hardware and networks on which they operate.
The City is a member of the LOGIS (Local Government Information Systems, www.logis.org)
consortium, a collaboration of over 30 cities and counties that share the costs, risks, and benefits
from major information technology investments. One of the major software applications LOGIS
hosts is for Public Safety. Specifically, the current software – called Printrak – provides the capability
to support Computer Aided Dispatch or CAD (police, fire, medical calls for service), Police Records
(cases), and Mobiles (making data available to laptops in squads).
Printrak was acquired in 2001 and is now scheduled to be replaced beginning in 2011. Printrak has
served agencies well in many respects, but is receiving less and less support from the vendor and is
becoming less reliable. The product is nearing the end of its life cycle and promised upgrades and
modules have not been forthcoming. Still, the application will have lasted about 10 years, longer
than average without major enhancements.
LOGIS formed a Software Selection Task Force made up of representatives from several
participating agencies. This Task Force has been working diligently to investigate potential
replacement software options. They have narrowed it down to two finalists from which they hope to
recommend one later this summer or fall. St. Louis Park public safety personnel have viewed
demonstrations and feel comfortable with the two finalists in terms of the potential to meet business
needs.
Meeting of July 27, 2009 (Item No. 9) Page 2
Subject: Public Safety Software Replacement
St. Louis Park has been using LOGIS sponsored software for public safety since 1984. At this time,
the city staff continues to be part of the effort to acquire and use next generation public safety
software through LOGIS. Final commitment to this project and the financial share of it will likely
occur in or around September.
FINANCIAL OR BUDGET CONSIDERATION:
This project is included in the CIP as a 2011 project. At this time, it is expected that funding for the
software would come from the Police Pension Fund. This would be appropriate as one major policy
intention for this Fund is support of public safety-related technology.
It is estimated that the City of St. Louis Park’s share of the software replacement project will be in
the range of $183,000 - $200,000, dependent on complementary modules selected (e.g., Field Based
Reporting, Crime Analysis) of the total $4.8 million project serving 26 LOGIS agencies. This
compares to St. Louis Park’s share of over $300,000 when the current software was purchased in
2001. This reflects cost savings resulting from the increasing number of public safety agencies
collaborating and negotiating prices through LOGIS. Just for comparison purposes, the City of
Eden Prairie is currently installing a public safety system on its own. Its acquisition cost for one
agency is approximately $1.88 million.
VISION CONSIDERATION:
Not applicable.
Attachments: None
Prepared by: Clint Pires, Chief Information Officer
Approved by: Tom Harmening, City Manager