HomeMy WebLinkAbout2009/05/21 - ADMIN - Agenda Packets - City Council - Study SessionCITY COUNCIL REPORT DISTRIBUTION
MAY 21, 2009
THE CITY COUNCIL STUDY SESSION FOR MAY 26, 2009 HAS BEEN CANCELLED.
HOWEVER, THE FOLLOWING REPORTS WERE DISTRIBUTED TO COUNCIL
Written Reports
1. Future Study Session Agenda Planning – June 8, 2009
2. April, 2009 Monthly Financial Report
3. Housing Authority Annual Report
4. Benilde St. Margaret (BSM) Special Permit Amendment Update
Report Distribution Date: May 21, 2009
Agenda Item #: 1
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Future Study Session Agenda Planning – June 8, 2009.
RECOMMENDED ACTION:
Council and the City Manager meet to set the agenda for the study session on June 8, 2009.
POLICY CONSIDERATION:
Does the Council agree with the agenda as proposed? Since we do not have a Council meeting next
week if you have questions about this report please contact Tom Harmening, City Manager.
BACKGROUND:
Attached please find the tentative agenda and proposed discussion items for the study session on
Monday, June 8, 2009.
FINANCIAL OR BUDGET CONSIDERATION:
None.
VISION CONSIDERATION:
None.
Attachment: Future Study Session Agenda Planning for June 8, 2009
Prepared by: Marcia Honold, Management Assistant
Approved by: Nancy Gohman, Deputy City Manager/HR Director
Report Distribution Date May 21, 2009 (Item No. 1) Page 2
Subject: Future Study Session Agenda Planning
Tentative Discussion Items
Study Session, Monday, June 8, 2009 - 6:30 p.m.
1. Future Study Session Agenda Planning – Administrative Services (5 minutes)
2. Review of MSC Bids and Bid Alternates (30 minutes)
City’s consultant and Inspections staff will present the MSC bids and bid alternates with the
City Council. How does the Council wish to proceed?
3. Energy Audit Results – Inspections (30 minutes)
McKinstry & Associates will discuss the energy audit findings with the City Council. Does
the Council wish to proceed with the recommendations as proposed?
4. Community Center/Civic Center – Park & Recreation (30 minutes)
Staff is returning to Council as discussed last August to discuss Community Center/Civic
Center. How does the Council wish for staff to proceed?
5. Pandemic Overview– Fire (30 minutes)
The Fire Department will provide the Council with an overview on Pandemics and
Emergency Response/Management.
6. Communications – Administrative Services (10 minutes)
Time for communications between staff and Council will be set aside on every study session
for the purposes of information sharing.
Reports
Energy & Efficiency Conservation Block Grants (EECBG) – Administrative Services
End of Meeting: 8:45 p.m.
Report Distribution Date: May 21, 2009
Agenda Item #: 2
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
April, 2009 Monthly Financial Report.
RECOMMENDED ACTION:
No action required at this time. This is a written report for information sharing purposes.
POLICY CONSIDERATION:
None.
BACKGROUND:
This report is designed to provide summary information regarding the overall level of revenues and
expenditures in both the General Fund and the Park and Recreation Fund. These funds should be a
primary concern in analyzing the City’s financial health because they represent the discretionary use
of tax levy dollars.
For the month of March in the fiscal year, actual revenues and expenditures should generally run
about 33% of the annual budget. Currently, the General Fund has expenditures totaling 30.4% and
the Park and Recreation Fund expenditures are at 28.9%. Significant variances from the budget are
highlighted below accompanied with a general discussion for the variance.
General Fund
Revenues:
• We need to carefully monitor building permit revenues. They are at $913,351 which is 36%
of the annual budget – which is right in line with the trend for the last three years. The
economic slowdown may cause this large revenue source to run below budget this year so we
will watch for any downturn in the coming months.
• Liquor license revenues are coming in slower this year than last. We projected a significant
increase based on West End establishments that are planned, but not yet completed. The
first – Rainbow Foods – was completed on the May 18th Council Meeting.
• Community Development revenues are slightly below projections at 26.4%. Staff will
monitor this revenue source both for 2009 budget purposes and as an indicator of 2010
construction activity.
Expenditures:
• Human Resources has paid the first half of the Volunteer Coordinator position to the school
district so that has caused their contractual services expenditures to be slightly elevated at
36.6%.
• There is an allocation of salaries that occurs between Information Resources and
Communications & Marketing that will level them both off at about the 33% level.
Report Distribution Date May 21, 2009 (Item No. 2) Page 2
Subject: April, 2009 Monthly Financial Report
• Public Works – Operations exceeds 33% of its supplies budget because they have purchased
the majority of the salt they expect to use for the full year. They have spent 90% of the
$112,000 budget for this product.
Parks and Recreation
Revenues:
• The Organized Recreation revenue recognition process has changed from previous years.
We are now using a new Point-of-Sale (POS) system with new cash registers and accounting
processes. The new process doesn’t show program revenues until the month that the
program begins. This tends to reduce the amount of revenue shown on the financial reports
all through the year and may not give comparable numbers until we compare 2010 to 2009.
Parks & Recreation staff will closely monitor this important revenue source with Finance
staff to make sure we remain on track and allow time for early course corrections if an actual
drop in program revenues materializes.
Expenditures:
• Organized Recreation has paid the annual contribution to Community Education in the
amount of $187,400 which is why their contractual services expenditures are at 50.4% for
the year.
• Environment typically exceeds budget for contractual services at this point in the year. Much
of the tree work is performed in winter when the trees are dormant.
FINANCIAL OR BUDGET CONSIDERATION:
None at this time.
VISION CONSIDERATION:
Not applicable.
Attachments: Monthly Financial Reports
Prepared by: Bruce DeJong, Finance Director
Approved by: Nancy Gohman, Deputy City Manager/HR Director
5/20/2009CITY OF ST LOUIS PARK 11:57:59R5509FIN1 LOGIS001
1Monthly Financial Report Page -By Co (pb), Object
2009
20094/30/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
01000 GENERAL FUND
4000 REVENUES & EXPENSES
4001 REVENUES
4010 GENERAL PROPERTY TAXES 14,970,275.00-14,970,275.00-|14,107,179.00-
4100 LICENSES & PERMITS 2,515,000.00- 225,441.90- 1,138,793.58- 1,376,206.42- 45.28 |2,712,715.00-1,135,131.01- 41.84
4270 FINES & FORFEITS 312,000.00- 40,325.82- 107,727.72- 204,272.28- 34.53 |311,000.00-89,788.05- 28.87
4300 INTERGOVERNMENTAL 1,647,214.00- 36,427.63- 369,961.93- 1,277,252.07- 22.46 |1,709,365.00-448,165.66- 26.22
4600 CHARGES FOR SERVICES 1,201,900.00- 65,543.48- 200,820.86- 1,001,079.14- 16.71 |1,084,975.00-190,979.76- 17.60
5200 MISCELLANEOUS 100,000.00-8,333.33- 34,797.74- 65,202.26- 34.80 |100,000.00-49,445.74- 49.45
4001 REVENUES 20,746,389.00-376,072.16-1,852,101.83-18,894,287.17-8.93 |20,025,234.00-1,913,510.22-9.56
6001 EXPENDITURES
6002 PERSONAL SERVICES 18,646,154.00 1,369,709.61 5,929,628.23 12,716,525.77 31.80 |17,638,555.00 5,969,659.00 33.84
6210 SUPPLIES 781,135.00 26,006.05 191,004.39 590,130.61 24.45 |758,098.00 259,030.29 34.17
6300 NON-CAPITAL EQUIPMENT 70,775.00 2,360.92 14,846.83 55,928.17 20.98 |71,350.00 6,873.05 9.63
6350 SERVICES & OTHER CHARGES 4,195,215.00 232,900.06 1,060,462.79 3,134,752.21 25.28 |4,258,872.00 1,131,284.24 26.56
7800 CAPITAL OUTLAY |248.23-
6001 EXPENDITURES 23,693,279.00 1,630,976.64 7,195,942.24 16,497,336.76 30.37 |22,726,875.00 7,366,598.35 32.41
8001 OTHER INCOME
8010 TRANSFERS IN 2,628,910.00- 219,075.82- 876,303.28- 1,752,606.72- 33.33 |2,555,694.00-851,898.04- 33.33
8070 OTHER RECOVERIES 2,000.00-459.04- 1,030.19-969.81- 51.51 |2,000.00-183.34- 9.17
8100 INTEREST 350,000.00-76,285.95 426,285.95- 21.80- |325,000.00-86,604.42 26.65-
8170 ADMINISTRATION FEES 50.00-200.00-200.00 |275.00-
8200 MISC RECEIPTS 167.50-167.50 |501.71-
8001 OTHER INCOME 2,980,910.00-219,584.86-801,415.02-2,179,494.98-26.88 |2,882,694.00-766,253.67-26.58
8501 OTHER EXPENSE
8550 INTEREST/FINANCE CHARGES .71 .71-|8.25
8580 MISC EXPENSE 181,000.00 25.00 61.43 180,938.57 .03 |180,650.00 5.15 0.00
8590 BANK CHARGES/CREDIT CD FEES 19,000.00 16.02 1,057.05 17,942.95 5.56 |400.00 5,157.59 1,289.40
8501 OTHER EXPENSE 200,000.00 41.02 1,119.19 198,880.81 .56 |181,050.00 5,170.99 2.86
4000 REVENUES & EXPENSES 165,980.00 1,035,360.64 4,543,544.58 4,377,564.58-2,737.40 |3.00-4,692,005.45 **********
01000 GENERAL FUND 165,980.00 1,035,360.64 4,543,544.58 4,377,564.58-2,737.40 |3.00-4,692,005.45 **********
Report Distribution Date May 21, 2009 (Item No. 2)
Subject: April, 2009 Monthly Financial Report Page 2
5/20/2009CITY OF ST LOUIS PARK 11:57:59R5509FIN1 LOGIS001
2Monthly Financial Report Page -By Co (pb), Object
2009
20094/30/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
02000 PARK AND RECREATION
4000 REVENUES & EXPENSES
4001 REVENUES
4010 GENERAL PROPERTY TAXES 4,073,118.00-4,073,118.00-|3,750,197.00-
4100 LICENSES & PERMITS 1,435.00- 4,035.00-4,035.00 |3,375.00-
4300 INTERGOVERNMENTAL 55,702.00-999.44- 54,702.56-1.79 |56,402.00-
4600 CHARGES FOR SERVICES 1,141,598.00- 186,391.47- 310,138.37- 831,459.63- 27.17 |1,058,170.00-289,507.14- 27.36
5200 MISCELLANEOUS 883,000.00- 111,279.45- 159,673.68- 723,326.32- 18.08 |823,061.00-142,231.55- 17.28
4001 REVENUES 6,153,418.00-299,105.92-474,846.49-5,678,571.51-7.72 |5,687,830.00-435,113.69-7.65
6001 EXPENDITURES
6002 PERSONAL SERVICES 3,520,813.00 248,620.07 1,028,354.45 2,492,458.55 29.21 |3,403,854.00 1,053,213.03 30.94
6210 SUPPLIES 922,131.00 26,748.33 175,401.18 746,729.82 19.02 |795,292.00 268,786.71 33.80
6300 NON-CAPITAL EQUIPMENT 4,120.00 20.97 4,099.03 .51 |4,500.00 508.80 11.31
6350 SERVICES & OTHER CHARGES 1,703,002.00 86,709.91 577,380.08 1,125,621.92 33.90 |1,543,904.00 632,074.85 40.94
7800 CAPITAL OUTLAY 15,352.00 1,602.83 13,749.17 10.44 |19,000.00
6001 EXPENDITURES 6,165,418.00 362,078.31 1,782,759.51 4,382,658.49 28.92 |5,766,550.00 1,954,583.39 33.90
8001 OTHER INCOME
8010 TRANSFERS IN |75,000.00-
8100 INTEREST |1,600.00-
8130 CONTRIBUTIONS/DONATIONS 12,000.00-1,900.00- 3,400.00-8,600.00- 28.33 |11,100.00-1,803.00- 16.24
8001 OTHER INCOME 12,000.00-1,900.00-3,400.00-8,600.00-28.33 |87,700.00-1,803.00-2.06
8501 OTHER EXPENSE
8510 TRANSFERS OUT |8,981.00 2,993.68 33.33
8550 INTEREST/FINANCE CHARGES 6.98 6.98-|31.22
8590 BANK CHARGES/CREDIT CD FEES 555.22 555.22-|4,596.38
8501 OTHER EXPENSE 562.20 562.20-|8,981.00 7,621.28 84.86
4000 REVENUES & EXPENSES 61,072.39 1,305,075.22 1,305,075.22-|1.00 1,525,287.98 *********
02000 PARK AND RECREATION 61,072.39 1,305,075.22 1,305,075.22-|1.00 1,525,287.98 *********
Report Distribution Date May 21, 2009 (Item No. 2)
Subject: April, 2009 Monthly Financial Report Page 3
5/20/2009CITY OF ST LOUIS PARK 11:59:05R5509FIN1 LOGIS005
2Monthly Financial Report Page -By Co, Dept (pb), Object
2009
20094/30/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
100 GENERAL
4000 REVENUES & EXPENSES
4001 REVENUES
4010 GENERAL PROPERTY TAXES 14,970,275.00-14,970,275.00-|14,107,179.00-
4300 INTERGOVERNMENTAL 45,205.00-45,205.00-|45,205.00-
4600 CHARGES FOR SERVICES 102.12-254.38-254.38 |96.81-
5200 MISCELLANEOUS 85,000.00-7,083.33- 28,451.88- 56,548.12- 33.47 |85,000.00-28,333.32- 33.33
4001 REVENUES 15,100,480.00-7,185.45-28,706.26-15,071,773.74-.19 |14,237,384.00-28,430.13-.20
6001 EXPENDITURES
6350 SERVICES & OTHER CHARGES |52.50
6001 EXPENDITURES |52.50
8001 OTHER INCOME
8010 TRANSFERS IN 2,542,855.00- 219,075.82- 876,303.28- 1,666,551.72- 34.46 |2,471,711.00-851,898.04- 34.47
8100 INTEREST 350,000.00-76,285.95 426,285.95- 21.80- |325,000.00-86,604.42 26.65-
8001 OTHER INCOME 2,892,855.00-219,075.82-800,017.33-2,092,837.67-27.65 |2,796,711.00-765,293.62-27.36
8501 OTHER EXPENSE
8580 MISC EXPENSE 180,000.00 180,000.00 |180,000.00
8501 OTHER EXPENSE 180,000.00 180,000.00 |180,000.00
4000 REVENUES & EXPENSES 17,813,335.00-226,261.27-828,723.59-16,984,611.41-4.65 |16,854,095.00-793,671.25-4.71
100 GENERAL 17,813,335.00-226,261.27-828,723.59-16,984,611.41-4.65 |16,854,095.00-793,671.25-4.71
Report Distribution Date May 21, 2009 (Item No. 2)
Subject: April, 2009 Monthly Financial Report Page 4
5/20/2009CITY OF ST LOUIS PARK 11:59:05R5509FIN1 LOGIS005
4Monthly Financial Report Page -By Co, Dept (pb), Object
2009
20094/30/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
110 ADMINISTRATION
4000 REVENUES & EXPENSES
4001 REVENUES
4100 LICENSES & PERMITS 215,500.00-152,260.00- 63,240.00- 70.65 |178,000.00-172,516.66- 96.92
4270 FINES & FORFEITS 8,000.00-8,000.00-|8,000.00-
4600 CHARGES FOR SERVICES 97.00-97.00 |
4001 REVENUES 223,500.00-152,357.00-71,143.00-68.17 |186,000.00-172,516.66-92.75
6001 EXPENDITURES
6002 PERSONAL SERVICES 531,500.00 13,170.02 162,811.06 368,688.94 30.63 |511,250.00 197,163.31 38.56
6210 SUPPLIES 3,700.00 54.09 620.55 3,079.45 16.77 |4,350.00 1,294.63 29.76
6350 SERVICES & OTHER CHARGES 455,635.00 24,293.56 123,923.28 331,711.72 27.20 |518,727.00 137,222.77 26.45
6001 EXPENDITURES 990,835.00 37,517.67 287,354.89 703,480.11 29.00 |1,034,327.00 335,680.71 32.45
8001 OTHER INCOME
8200 MISC REVENUE 167.50-167.50 |30.00-
8001 OTHER INCOME 167.50-167.50 |30.00-
8501 OTHER EXPENSE
8550 INTEREST/FINANCE CHARGES .71 .71-|8.25
8501 OTHER EXPENSE .71 .71-|8.25
4000 REVENUES & EXPENSES 767,335.00 37,517.67 134,831.10 632,503.90 17.57 |848,327.00 163,142.30 19.23
110 ADMINISTRATION 767,335.00 37,517.67 134,831.10 632,503.90 17.57 |848,327.00 163,142.30 19.23
Report Distribution Date May 21, 2009 (Item No. 2)
Subject: April, 2009 Monthly Financial Report Page 5
5/20/2009CITY OF ST LOUIS PARK 11:59:05R5509FIN1 LOGIS005
6Monthly Financial Report Page -By Co, Dept (pb), Object
2009
20094/30/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
120 FINANCE
4000 REVENUES & EXPENSES
4001 REVENUES
4600 CHARGES FOR SERVICES 50,000.00-3,909.25- 11,727.75- 38,272.25- 23.46 |50,000.00-11,727.75- 23.46
4001 REVENUES 50,000.00-3,909.25-11,727.75-38,272.25-23.46 |50,000.00-11,727.75-23.46
6001 EXPENDITURES
6002 PERSONAL SERVICES 999,200.00 33,019.57 318,771.98 680,428.02 31.90 |951,407.00 364,202.84 38.28
6210 SUPPLIES 4,225.00 217.32 798.37 3,426.63 18.90 |4,000.00 1,579.09 39.48
6350 SERVICES & OTHER CHARGES 162,555.00 920.93 27,243.96 135,311.04 16.76 |167,356.00 36,806.69 21.99
6001 EXPENDITURES 1,165,980.00 34,157.82 346,814.31 819,165.69 29.74 |1,122,763.00 402,588.62 35.86
8001 OTHER INCOME
8170 ADMINISTRATION FEES 50.00-200.00-200.00 |275.00-
8200 MISC REVENUE |281.71-
8001 OTHER INCOME 50.00-200.00-200.00 |556.71-
8501 OTHER EXPENSE
8580 MISCELLANEOUS EXPENSE 500.00 25.00 24.41 475.59 4.88 |150.00 5.15 3.43
8590 BANK CHARGES/CREDIT CD FEES 500.00 500.00 |300.00 3.46 1.15
8501 OTHER EXPENSE 1,000.00 25.00 24.41 975.59 2.44 |450.00 8.61 1.91
4000 REVENUES & EXPENSES 1,116,980.00 30,223.57 334,910.97 782,069.03 29.98 |1,073,213.00 390,312.77 36.37
120 FINANCE 1,116,980.00 30,223.57 334,910.97 782,069.03 29.98 |1,073,213.00 390,312.77 36.37
Report Distribution Date May 21, 2009 (Item No. 2)
Subject: April, 2009 Monthly Financial Report Page 6
5/20/2009CITY OF ST LOUIS PARK 11:59:05R5509FIN1 LOGIS005
8Monthly Financial Report Page -By Co, Dept (pb), Object
2009
20094/30/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
130 HUMAN RESOURCES
4000 REVENUES & EXPENSES
4001 REVENUES
4600 CHARGES FOR SERVICES 9,000.00-410.00- 5,461.00-3,539.00- 60.68 |9,000.00-3,142.00- 34.91
4001 REVENUES 9,000.00-410.00-5,461.00-3,539.00-60.68 |9,000.00-3,142.00-34.91
6001 EXPENDITURES
6002 PERSONAL SERVICES 481,000.00 40,870.31 157,389.70 323,610.30 32.72 |459,624.00 153,527.07 33.40
6210 SUPPLIES 2,000.00 216.63 629.56 1,370.44 31.48 |2,000.00 311.15 15.56
6350 SERVICES & OTHER CHARGES 160,550.00 4,640.19 58,810.75 101,739.25 36.63 |168,050.00 72,725.77 43.28
6001 EXPENDITURES 643,550.00 45,727.13 216,830.01 426,719.99 33.69 |629,674.00 226,563.99 35.98
8001 OTHER INCOME
8501 OTHER EXPENSE
4000 REVENUES & EXPENSES 634,550.00 45,317.13 211,369.01 423,180.99 33.31 |620,674.00 223,421.99 36.00
130 HUMAN RESOURCES 634,550.00 45,317.13 211,369.01 423,180.99 33.31 |620,674.00 223,421.99 36.00
Report Distribution Date May 21, 2009 (Item No. 2)
Subject: April, 2009 Monthly Financial Report Page 7
5/20/2009CITY OF ST LOUIS PARK 11:59:05R5509FIN1 LOGIS005
9Monthly Financial Report Page -By Co, Dept (pb), Object
2009
20094/30/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
135 COMMUNITY DEVELOPMENT
4000 REVENUES & EXPENSES
4001 REVENUES
4100 LICENSES & PERMITS 12,000.00-1,140.00- 2,765.00-9,235.00- 23.04 |12,000.00-4,320.00- 36.00
4600 CHARGES FOR SERVICES 585,000.00- 49,020.71- 155,104.48- 429,895.52- 26.51 |572,675.00-157,546.00- 27.51
5200 MISCELLANEOUS |14,862.42-
4001 REVENUES 597,000.00-50,160.71-157,869.48-439,130.52-26.44 |584,675.00-176,728.42-30.23
6001 EXPENDITURES
6002 PERSONAL SERVICES 1,047,000.00 5,346.78- 325,000.69 721,999.31 31.04 |1,019,147.00 456,333.98 44.78
6210 SUPPLIES 3,000.00 22.03 182.53 2,817.47 6.08 |3,000.00 310.69 10.36
6300 NON-CAPITAL EQUIPMENT 1,000.00 1,000.00 |1,000.00
6350 SERVICES & OTHER CHARGES 56,750.00 467.15 7,736.16 49,013.84 13.63 |57,750.00 3,110.05 5.39
6001 EXPENDITURES 1,107,750.00 4,857.60-332,919.38 774,830.62 30.05 |1,080,897.00 459,754.72 42.53
8001 OTHER INCOME
8501 OTHER EXPENSE
4000 REVENUES & EXPENSES 510,750.00 55,018.31-175,049.90 335,700.10 34.27 |496,222.00 283,026.30 57.04
135 COMMUNITY DEVELOPMENT 510,750.00 55,018.31-175,049.90 335,700.10 34.27 |496,222.00 283,026.30 57.04
Report Distribution Date May 21, 2009 (Item No. 2)
Subject: April, 2009 Monthly Financial Report Page 8
5/20/2009CITY OF ST LOUIS PARK 11:59:05R5509FIN1 LOGIS005
10Monthly Financial Report Page -By Co, Dept (pb), Object
2009
20094/30/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
140 FACILITIES MAINTENANCE
4000 REVENUES & EXPENSES
4001 REVENUES
4600 CHARGES FOR SERVICES 8,200.00-8,200.00-|8,200.00-
5200 MISCELLANEOUS 15,000.00-1,250.00- 6,250.00-8,750.00- 41.67 |15,000.00-6,250.00- 41.67
4001 REVENUES 23,200.00-1,250.00-6,250.00-16,950.00-26.94 |23,200.00-6,250.00-26.94
6001 EXPENDITURES
6002 PERSONAL SERVICES 534,000.00 42,011.70 161,695.25 372,304.75 30.28 |510,784.00 160,412.15 31.41
6210 SUPPLIES 105,500.00 542.46 7,496.13 98,003.87 7.11 |109,500.00 22,117.15 20.20
6300 NON-CAPITAL EQUIPMENT 26,000.00 3,599.81 22,400.19 13.85 |31,000.00 1,092.11 3.52
6350 SERVICES & OTHER CHARGES 537,942.00 39,472.88 146,115.88 391,826.12 27.16 |536,642.00 165,212.30 30.79
6001 EXPENDITURES 1,203,442.00 82,027.04 318,907.07 884,534.93 26.50 |1,187,926.00 348,833.71 29.36
8001 OTHER INCOME
8501 OTHER EXPENSE
8580 MISC EXPENSE 37.02 37.02-|
8590 BANK CHARGES/CREDIT CD FEES 3.07 3.07-|
8501 OTHER EXPENSE 40.09 40.09-|
4000 REVENUES & EXPENSES 1,180,242.00 80,777.04 312,697.16 867,544.84 26.49 |1,164,726.00 342,583.71 29.41
140 FACILITIES MAINTENANCE 1,180,242.00 80,777.04 312,697.16 867,544.84 26.49 |1,164,726.00 342,583.71 29.41
Report Distribution Date May 21, 2009 (Item No. 2)
Subject: April, 2009 Monthly Financial Report Page 9
5/20/2009CITY OF ST LOUIS PARK 11:59:05R5509FIN1 LOGIS005
11Monthly Financial Report Page -By Co, Dept (pb), Object
2009
20094/30/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
145 INFORMATION RESOURCES
4000 REVENUES & EXPENSES
4001 REVENUES
6001 EXPENDITURES
6002 PERSONAL SERVICES 575,000.00 55,042.99 216,969.34 358,030.66 37.73 |566,679.00 227,837.99 40.21
6210 SUPPLIES 30,800.00 207.48 3,579.01 27,220.99 11.62 |31,200.00 6,232.50 19.98
6300 NON-CAPITAL EQUIPMENT 2,931.46 2,931.46-|2,300.00 1,006.14 43.75
6350 SERVICES & OTHER CHARGES 877,970.00 54,550.42 246,257.67 631,712.33 28.05 |860,660.00 241,710.60 28.08
6001 EXPENDITURES 1,483,770.00 109,800.89 469,737.48 1,014,032.52 31.66 |1,460,839.00 476,787.23 32.64
8001 OTHER INCOME
8501 OTHER EXPENSE
8590 BANK CHARGES/CREDIT CD FEES 16.02 25.85 25.85-|30.76
8501 OTHER EXPENSE 16.02 25.85 25.85-|30.76
4000 REVENUES & EXPENSES 1,483,770.00 109,816.91 469,763.33 1,014,006.67 31.66 |1,460,839.00 476,817.99 32.64
145 INFORMATION RESOURCES 1,483,770.00 109,816.91 469,763.33 1,014,006.67 31.66 |1,460,839.00 476,817.99 32.64
Report Distribution Date May 21, 2009 (Item No. 2)
Subject: April, 2009 Monthly Financial Report Page 10
5/20/2009CITY OF ST LOUIS PARK 11:59:05R5509FIN1 LOGIS005
12Monthly Financial Report Page -By Co, Dept (pb), Object
2009
20094/30/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
150 COMMUNICATIONS & MARKETING
4000 REVENUES & EXPENSES
4001 REVENUES
4300 INTERGOVERNMENTAL 3,000.00-3,000.00-|
4001 REVENUES 3,000.00-3,000.00-|
6001 EXPENDITURES
6002 PERSONAL SERVICES 184,980.00 8,115.95 33,050.74 151,929.26 17.87 |173,932.00 27,051.28 15.55
6350 SERVICES & OTHER CHARGES 104,245.00 10,433.48 34,981.83 69,263.17 33.56 |113,850.00 57,241.52 50.28
6001 EXPENDITURES 289,225.00 18,549.43 68,032.57 221,192.43 23.52 |287,782.00 84,292.80 29.29
8001 OTHER INCOME
8501 OTHER EXPENSE
8590 BANK CHARGES/CREDIT CD FEES |10.63
8501 OTHER EXPENSE |10.63
4000 REVENUES & EXPENSES 286,225.00 18,549.43 68,032.57 218,192.43 23.77 |287,782.00 84,303.43 29.29
150 COMMUNICATIONS & MARKETING 286,225.00 18,549.43 68,032.57 218,192.43 23.77 |287,782.00 84,303.43 29.29
Report Distribution Date May 21, 2009 (Item No. 2)
Subject: April, 2009 Monthly Financial Report Page 11
5/20/2009CITY OF ST LOUIS PARK 11:59:05R5509FIN1 LOGIS005
14Monthly Financial Report Page -By Co, Dept (pb), Object
2009
20094/30/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
160 POLICE
4000 REVENUES & EXPENSES
4001 REVENUES
4270 FINES & FORFEITS 303,500.00- 40,325.82- 107,727.72- 195,772.28- 35.50 |302,600.00-89,105.05- 29.45
4300 INTERGOVERNMENTAL 809,009.00- 36,427.63- 141,628.93- 667,380.07- 17.51 |882,160.00-194,390.16- 22.04
4600 CHARGES FOR SERVICES 109,700.00- 12,576.90- 27,199.75- 82,500.25- 24.79 |110,300.00-17,296.20- 15.68
4001 REVENUES 1,222,209.00-89,330.35-276,556.40-945,652.60-22.63 |1,295,060.00-300,791.41-23.23
6001 EXPENDITURES
6002 PERSONAL SERVICES 6,572,294.00 547,947.47 2,119,940.11 4,452,353.89 32.26 |6,185,321.00 2,052,616.61 33.19
6210 SUPPLIES 150,900.00 9,227.46 27,671.59 123,228.41 18.34 |155,300.00 25,742.55 16.58
6300 NON-CAPITAL EQUIPMENT 35,775.00 2,360.92 6,524.63 29,250.37 18.24 |33,550.00 4,774.80 14.23
6350 SERVICES & OTHER CHARGES 547,053.00 35,136.42 139,937.65 407,115.35 25.58 |552,343.00 132,931.50 24.07
6001 EXPENDITURES 7,306,022.00 594,672.27 2,294,073.98 5,011,948.02 31.40 |6,926,514.00 2,216,065.46 31.99
8001 OTHER INCOME
8070 OTHER RECOVERIES 2,000.00-459.04- 1,030.19-969.81- 51.51 |2,000.00-183.34- 9.17
8001 OTHER INCOME 2,000.00-459.04-1,030.19-969.81-51.51 |2,000.00-183.34-9.17
8501 OTHER EXPENSE
8580 MISC EXPENSE 500.00 500.00 |500.00
8590 BANK CHARGES/CREDIT CD FEES 500.00 20.33 479.67 4.07 |100.00 63.79 63.79
8501 OTHER EXPENSE 1,000.00 20.33 979.67 2.03 |600.00 63.79 10.63
4000 REVENUES & EXPENSES 6,082,813.00 504,882.88 2,016,507.72 4,066,305.28 33.15 |5,630,054.00 1,915,154.50 34.02
160 POLICE 6,082,813.00 504,882.88 2,016,507.72 4,066,305.28 33.15 |5,630,054.00 1,915,154.50 34.02
Report Distribution Date May 21, 2009 (Item No. 2)
Subject: April, 2009 Monthly Financial Report Page 12
5/20/2009CITY OF ST LOUIS PARK 11:59:05R5509FIN1 LOGIS005
15Monthly Financial Report Page -By Co, Dept (pb), Object
2009
20094/30/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
161 COMMUNITY OUTREACH - POLICE
4000 REVENUES & EXPENSES
4001 REVENUES
6001 EXPENDITURES
6002 PERSONAL SERVICES 76,500.00 6,481.35 24,950.15 51,549.85 32.61 |73,127.00 24,506.63 33.51
6210 SUPPLIES 850.00 850.00 |1,100.00 21.38 1.94
6350 SERVICES & OTHER CHARGES 8,705.00 50.00 368.96 8,336.04 4.24 |9,756.00 4,890.41 50.13
6001 EXPENDITURES 86,055.00 6,531.35 25,319.11 60,735.89 29.42 |83,983.00 29,418.42 35.03
8001 OTHER INCOME
8010 TRANSFERS IN 86,055.00-86,055.00-|83,983.00-
8001 OTHER INCOME 86,055.00-86,055.00-|83,983.00-
8501 OTHER EXPENSE
4000 REVENUES & EXPENSES 6,531.35 25,319.11 25,319.11-|29,418.42
161 COMMUNITY OUTREACH - POLICE 6,531.35 25,319.11 25,319.11-|29,418.42
Report Distribution Date May 21, 2009 (Item No. 2)
Subject: April, 2009 Monthly Financial Report Page 13
5/20/2009CITY OF ST LOUIS PARK 11:59:05R5509FIN1 LOGIS005
16Monthly Financial Report Page -By Co, Dept (pb), Object
2009
20094/30/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
165 FIRE PROTECTION
4000 REVENUES & EXPENSES
4001 REVENUES
4100 LICENSES & PERMITS 50,000.00-888.93- 10,296.70- 39,703.30- 20.59 |55,000.00-9,638.96- 17.53
4300 INTERGOVERNMENTAL 300,000.00-300,000.00-|332,000.00-33,660.00- 10.14
4600 CHARGES FOR SERVICES 4,000.00-517.50 792.50-3,207.50- 19.81 |4,000.00-555.00- 13.88
4001 REVENUES 354,000.00-371.43-11,089.20-342,910.80-3.13 |391,000.00-43,853.96-11.22
6001 EXPENDITURES
6002 PERSONAL SERVICES 2,815,680.00 231,840.83 884,692.77 1,930,987.23 31.42 |2,712,378.00 863,409.65 31.83
6210 SUPPLIES 71,810.00 1,648.05 8,138.76 63,671.24 11.33 |93,648.00 46,512.02 49.67
6300 NON-CAPITAL EQUIPMENT 5,000.00 1,790.93 3,209.07 35.82 |
6350 SERVICES & OTHER CHARGES 224,183.00 12,400.21 50,945.06 173,237.94 22.72 |223,092.00 52,062.20 23.34
6001 EXPENDITURES 3,116,673.00 245,889.09 945,567.52 2,171,105.48 30.34 |3,029,118.00 961,983.87 31.76
8001 OTHER INCOME
8501 OTHER EXPENSE
4000 REVENUES & EXPENSES 2,762,673.00 245,517.66 934,478.32 1,828,194.68 33.83 |2,638,118.00 918,129.91 34.80
165 FIRE PROTECTION 2,762,673.00 245,517.66 934,478.32 1,828,194.68 33.83 |2,638,118.00 918,129.91 34.80
Report Distribution Date May 21, 2009 (Item No. 2)
Subject: April, 2009 Monthly Financial Report Page 14
5/20/2009CITY OF ST LOUIS PARK 11:59:05R5509FIN1 LOGIS005
17Monthly Financial Report Page -By Co, Dept (pb), Object
2009
20094/30/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
170 INSPECTIONAL SERVICES
4000 REVENUES & EXPENSES
4001 REVENUES
4100 LICENSES & PERMITS 2,162,500.00- 199,742.97- 938,021.88- 1,224,478.12- 43.38 |2,392,615.00-919,725.39- 38.44
4600 CHARGES FOR SERVICES 42.00-184.00-184.00 |800.00-616.00- 77.00
5200 MISCELLANEOUS 95.86-95.86 |
4001 REVENUES 2,162,500.00-199,784.97-938,301.74-1,224,198.26-43.39 |2,393,415.00-920,341.39-38.45
6001 EXPENDITURES
6002 PERSONAL SERVICES 1,941,500.00 157,597.31 599,733.42 1,341,766.58 30.89 |1,771,747.00 573,921.49 32.39
6210 SUPPLIES 22,300.00 657.23 4,584.95 17,715.05 20.56 |11,500.00 2,277.66 19.81
6350 SERVICES & OTHER CHARGES 71,627.00 3,184.65 13,888.81 57,738.19 19.39 |69,627.00 23,005.33 33.04
6001 EXPENDITURES 2,035,427.00 161,439.19 618,207.18 1,417,219.82 30.37 |1,852,874.00 599,204.48 32.34
8001 OTHER INCOME
8200 MISC RECEIPTS |190.00-
8001 OTHER INCOME |190.00-
8501 OTHER EXPENSE
8590 BANK CHARGES/CREDIT CD FEES 18,000.00 1,007.80 16,992.20 5.60 |5,048.95
8501 OTHER EXPENSE 18,000.00 1,007.80 16,992.20 5.60 |5,048.95
4000 REVENUES & EXPENSES 109,073.00-38,345.78-319,086.76-210,013.76 292.54 |540,541.00-316,277.96-58.51
170 INSPECTIONAL SERVICES 109,073.00-38,345.78-319,086.76-210,013.76 292.54 |540,541.00-316,277.96-58.51
Report Distribution Date May 21, 2009 (Item No. 2)
Subject: April, 2009 Monthly Financial Report Page 15
5/20/2009CITY OF ST LOUIS PARK 11:59:05R5509FIN1 LOGIS005
18Monthly Financial Report Page -By Co, Dept (pb), Object
2009
20094/30/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
175 PUBLIC WORKS - ADMINISTRATION
4000 REVENUES & EXPENSES
4001 REVENUES
6001 EXPENDITURES
6002 PERSONAL SERVICES 826,500.00 76,417.23 284,717.56 541,782.44 34.45 |793,133.00 243,312.56 30.68
6210 SUPPLIES 4,500.00 473.52 901.38 3,598.62 20.03 |4,500.00 903.00 20.07
6300 NON-CAPITAL EQUIPMENT 1,000.00 1,000.00 |1,500.00
6350 SERVICES & OTHER CHARGES 22,950.00 597.61 2,833.21 20,116.79 12.35 |33,450.00 2,875.98 8.60
6001 EXPENDITURES 854,950.00 77,488.36 288,452.15 566,497.85 33.74 |832,583.00 247,091.54 29.68
8001 OTHER INCOME
8501 OTHER EXPENSE
4000 REVENUES & EXPENSES 854,950.00 77,488.36 288,452.15 566,497.85 33.74 |832,583.00 247,091.54 29.68
175 PUBLIC WORKS - ADMINISTRATION 854,950.00 77,488.36 288,452.15 566,497.85 33.74 |832,583.00 247,091.54 29.68
Report Distribution Date May 21, 2009 (Item No. 2)
Subject: April, 2009 Monthly Financial Report Page 16
5/20/2009CITY OF ST LOUIS PARK 11:59:05R5509FIN1 LOGIS005
19Monthly Financial Report Page -By Co, Dept (pb), Object
2009
20094/30/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
176 PUBLIC WORKS - ENGINEERING
4000 REVENUES & EXPENSES
4001 REVENUES
4100 LICENSES & PERMITS 75,000.00- 23,430.00- 35,180.00- 39,820.00- 46.91 |75,000.00-28,900.00- 38.53
4600 CHARGES FOR SERVICES 436,000.00-436,000.00-|330,000.00-
4001 REVENUES 511,000.00-23,430.00-35,180.00-475,820.00-6.88 |405,000.00-28,900.00-7.14
6001 EXPENDITURES
6002 PERSONAL SERVICES 844,000.00 58,581.32 225,997.46 618,002.54 26.78 |690,511.00 222,949.41 32.29
6210 SUPPLIES 7,050.00 35.17 88.54 6,961.46 1.26 |7,000.00 2,840.87 40.58
6300 NON-CAPITAL EQUIPMENT 2,000.00 2,000.00 |2,000.00
6350 SERVICES & OTHER CHARGES 70,750.00 2,046.92 9,665.91 61,084.09 13.66 |85,671.00 16,196.28 18.91
6001 EXPENDITURES 923,800.00 60,663.41 235,751.91 688,048.09 25.52 |785,182.00 241,986.56 30.82
8001 OTHER INCOME
8501 OTHER EXPENSE
4000 REVENUES & EXPENSES 412,800.00 37,233.41 200,571.91 212,228.09 48.59 |380,182.00 213,086.56 56.05
176 PUBLIC WORKS - ENGINEERING 412,800.00 37,233.41 200,571.91 212,228.09 48.59 |380,182.00 213,086.56 56.05
Report Distribution Date May 21, 2009 (Item No. 2)
Subject: April, 2009 Monthly Financial Report Page 17
5/20/2009CITY OF ST LOUIS PARK 11:59:05R5509FIN1 LOGIS005
20Monthly Financial Report Page -By Co, Dept (pb), Object
2009
20094/30/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
177 PUBLIC WORKS - OPERATIONS
4000 REVENUES & EXPENSES
4001 REVENUES
4100 LICENSES & PERMITS 240.00-270.00-270.00 |100.00-30.00- 30.00
4270 FINES & FORFEITS 500.00-500.00-|400.00-683.00- 170.75
4300 INTERGOVERNMENTAL 490,000.00-228,333.00- 261,667.00- 46.60 |450,000.00-220,115.50- 48.91
4001 REVENUES 490,500.00-240.00-228,603.00-261,897.00-46.61 |450,500.00-220,828.50-49.02
6001 EXPENDITURES
6002 PERSONAL SERVICES 1,217,000.00 103,960.34 413,908.00 803,092.00 34.01 |1,219,515.00 402,414.03 33.00
6210 SUPPLIES 374,500.00 12,704.61 136,313.02 238,186.98 36.40 |331,000.00 148,887.60 44.98
6350 SERVICES & OTHER CHARGES 894,300.00 44,705.64 197,753.66 696,546.34 22.11 |861,898.00 185,240.34 21.49
7800 CAPITAL OUTLAY |248.23-
6001 EXPENDITURES 2,485,800.00 161,370.59 747,974.68 1,737,825.32 30.09 |2,412,413.00 736,293.74 30.52
8001 OTHER INCOME
8501 OTHER EXPENSE
4000 REVENUES & EXPENSES 1,995,300.00 161,130.59 519,371.68 1,475,928.32 26.03 |1,961,913.00 515,465.24 26.27
177 PUBLIC WORKS - OPERATIONS 1,995,300.00 161,130.59 519,371.68 1,475,928.32 26.03 |1,961,913.00 515,465.24 26.27
01000 GENERAL FUND 165,980.00 1,035,360.64 4,543,544.58 4,377,564.58-2,737.40 |3.00-4,692,005.45 **********
Report Distribution Date May 21, 2009 (Item No. 2)
Subject: April, 2009 Monthly Financial Report Page 18
5/20/2009CITY OF ST LOUIS PARK 11:59:05R5509FIN1 LOGIS005
21Monthly Financial Report Page -By Co, Dept (pb), Object
2009
20094/30/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
02000 PARK AND RECREATION
200 ORGANIZED RECREATION
4000 REVENUES & EXPENSES
4001 REVENUES
4010 GENERAL PROPERTY TAXES 4,073,118.00-4,073,118.00-|3,750,197.00-
4300 INTERGOVERNMENTAL 44,702.00-44,702.00-|44,702.00-
4600 CHARGES FOR SERVICES 259,298.00- 92,028.45- 147,683.32- 111,614.68- 56.96 |242,070.00-123,458.10- 51.00
5200 MISCELLANEOUS 34,000.00-3,045.00- 2,675.00- 31,325.00-7.87 |19,600.00-783.00- 3.99
4001 REVENUES 4,411,118.00-95,073.45-150,358.32-4,260,759.68-3.41 |4,056,569.00-124,241.10-3.06
6001 EXPENDITURES
6002 PERSONAL SERVICES 729,162.00 57,398.13 226,550.46 502,611.54 31.07 |711,222.00 233,582.63 32.84
6210 SUPPLIES 59,451.00 5,551.37 13,401.13 46,049.87 22.54 |66,892.00 10,927.07 16.34
6350 SERVICES & OTHER CHARGES 502,597.00 11,865.35 253,180.45 249,416.55 50.37 |472,585.00 260,901.90 55.21
6001 EXPENDITURES 1,291,210.00 74,814.85 493,132.04 798,077.96 38.19 |1,250,699.00 505,411.60 40.41
8001 OTHER INCOME
8100 INTEREST |1,600.00-
8130 CONTRIBUTIONS/DONATIONS 14,000.00-1,500.00- 12,500.00- 10.71 |13,100.00-
8001 OTHER INCOME 14,000.00-1,500.00-12,500.00-10.71 |14,700.00-
8501 OTHER EXPENSE
8550 INTEREST/FINANCE CHARGES 3.79 3.79-|
8590 BANK CHARGES/CREDIT CD FEES 481.38 481.38-|4,350.81
8501 OTHER EXPENSE 485.17 485.17-|4,350.81
4000 REVENUES & EXPENSES 3,133,908.00-20,258.60-341,758.89 3,475,666.89-10.91-|2,820,570.00-385,521.31 13.67-
200 ORGANIZED RECREATION 3,133,908.00-20,258.60-341,758.89 3,475,666.89-10.91-|2,820,570.00-385,521.31 13.67-
Report Distribution Date May 21, 2009 (Item No. 2)
Subject: April, 2009 Monthly Financial Report Page 19
5/20/2009CITY OF ST LOUIS PARK 11:59:05R5509FIN1 LOGIS005
22Monthly Financial Report Page -By Co, Dept (pb), Object
2009
20094/30/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
201 RECREATION CENTER
4000 REVENUES & EXPENSES
4001 REVENUES
4600 CHARGES FOR SERVICES 679,000.00- 78,374.43- 119,745.88- 559,254.12- 17.64 |645,500.00-122,668.34- 19.00
5200 MISCELLANEOUS 722,000.00- 102,755.15- 140,960.20- 581,039.80- 19.52 |691,200.00-104,615.23- 15.14
4001 REVENUES 1,401,000.00-181,129.58-260,706.08-1,140,293.92-18.61 |1,336,700.00-227,283.57-17.00
6001 EXPENDITURES
6002 PERSONAL SERVICES 792,467.00 47,430.93 192,738.44 599,728.56 24.32 |765,999.00 180,876.89 23.61
6210 SUPPLIES 170,350.00 9,555.79 35,811.51 134,538.49 21.02 |167,100.00 29,826.08 17.85
6350 SERVICES & OTHER CHARGES 491,950.00 25,639.12 111,361.85 380,588.15 22.64 |413,284.00 117,632.92 28.46
7800 CAPITAL OUTLAY |12,000.00
6001 EXPENDITURES 1,454,767.00 82,625.84 339,911.80 1,114,855.20 23.37 |1,358,383.00 328,335.89 24.17
8001 OTHER INCOME
8501 OTHER EXPENSE
8550 INTEREST/FINANCE CHARGES 3.19 3.19-|
8501 OTHER EXPENSE 3.19 3.19-|
4000 REVENUES & EXPENSES 53,767.00 98,503.74-79,208.91 25,441.91-147.32 |21,683.00 101,052.32 466.04
201 RECREATION CENTER 53,767.00 98,503.74-79,208.91 25,441.91-147.32 |21,683.00 101,052.32 466.04
Report Distribution Date May 21, 2009 (Item No. 2)
Subject: April, 2009 Monthly Financial Report Page 20
5/20/2009CITY OF ST LOUIS PARK 11:59:05R5509FIN1 LOGIS005
23Monthly Financial Report Page -By Co, Dept (pb), Object
2009
20094/30/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
202 PARK MAINTENANCE
4000 REVENUES & EXPENSES
4001 REVENUES
4100 LICENSES & PERMITS 1,435.00- 4,035.00-4,035.00 |3,375.00-
4600 CHARGES FOR SERVICES 10,700.00-10,700.00-|8,700.00-
5200 MISCELLANEOUS 26,000.00-1,438.80- 10,865.98- 15,134.02- 41.79 |11,600.00-3,279.64- 28.27
4001 REVENUES 36,700.00-2,873.80-14,900.98-21,799.02-40.60 |20,300.00-6,654.64-32.78
6001 EXPENDITURES
6002 PERSONAL SERVICES 986,400.00 71,757.02 291,004.55 695,395.45 29.50 |961,356.00 310,593.22 32.31
6210 SUPPLIES 93,555.00 7,430.24 25,914.58 67,640.42 27.70 |88,700.00 27,136.26 30.59
6300 NON-CAPITAL EQUIPMENT 4,120.00 4,120.00 |4,000.00 508.80 12.72
6350 SERVICES & OTHER CHARGES 369,510.00 25,259.09 89,960.21 279,549.79 24.35 |316,462.00 112,502.63 35.55
7800 CAPITAL OUTLAY 7,000.00 7,000.00 |7,000.00
6001 EXPENDITURES 1,460,585.00 104,446.35 406,879.34 1,053,705.66 27.86 |1,377,518.00 450,740.91 32.72
8001 OTHER INCOME
8501 OTHER EXPENSE
4000 REVENUES & EXPENSES 1,423,885.00 101,572.55 391,978.36 1,031,906.64 27.53 |1,357,218.00 444,086.27 32.72
202 PARK MAINTENANCE 1,423,885.00 101,572.55 391,978.36 1,031,906.64 27.53 |1,357,218.00 444,086.27 32.72
Report Distribution Date May 21, 2009 (Item No. 2)
Subject: April, 2009 Monthly Financial Report Page 21
5/20/2009CITY OF ST LOUIS PARK 11:59:05R5509FIN1 LOGIS005
24Monthly Financial Report Page -By Co, Dept (pb), Object
2009
20094/30/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
203 WESTWOOD HILLS
4000 REVENUES & EXPENSES
4001 REVENUES
4600 CHARGES FOR SERVICES 82,600.00- 16,105.80- 42,158.09- 40,441.91- 51.04 |80,150.00-38,442.55- 47.96
5200 MISCELLANEOUS 82.00-82.00 |
4001 REVENUES 82,600.00-16,105.80-42,240.09-40,359.91-51.14 |80,150.00-38,442.55-47.96
6001 EXPENDITURES
6002 PERSONAL SERVICES 420,586.00 34,675.63 132,184.48 288,401.52 31.43 |404,679.00 129,448.54 31.99
6210 SUPPLIES 26,700.00 431.76 2,464.85 24,235.15 9.23 |22,650.00 5,035.06 22.23
6350 SERVICES & OTHER CHARGES 44,500.00 936.67 8,702.20 35,797.80 19.56 |39,349.00 9,896.51 25.15
6001 EXPENDITURES 491,786.00 36,044.06 143,351.53 348,434.47 29.15 |466,678.00 144,380.11 30.94
8001 OTHER INCOME
8130 CONTRIBUTIONS/DONATIONS 100.00-100.00-100.00 |1,803.00-
8001 OTHER INCOME 100.00-100.00-100.00 |1,803.00-
8501 OTHER EXPENSE
8590 BANK CHARGES/CREDIT CD FEES 73.84 73.84-|213.75
8501 OTHER EXPENSE 73.84 73.84-|213.75
4000 REVENUES & EXPENSES 409,186.00 19,838.26 101,085.28 308,100.72 24.70 |386,528.00 104,348.31 27.00
203 WESTWOOD HILLS 409,186.00 19,838.26 101,085.28 308,100.72 24.70 |386,528.00 104,348.31 27.00
Report Distribution Date May 21, 2009 (Item No. 2)
Subject: April, 2009 Monthly Financial Report Page 22
5/20/2009CITY OF ST LOUIS PARK 11:59:05R5509FIN1 LOGIS005
25Monthly Financial Report Page -By Co, Dept (pb), Object
2009
20094/30/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
204 ENVIRONMENT
4000 REVENUES & EXPENSES
4001 REVENUES
4600 CHARGES FOR SERVICES 110,000.00-117.21 551.08- 109,448.92-.50 |81,750.00-4,938.15- 6.04
5200 MISCELLANEOUS 268.00- 1,318.00-1,318.00 |
4001 REVENUES 110,000.00-150.79-1,869.08-108,130.92-1.70 |81,750.00-4,938.15-6.04
6001 EXPENDITURES
6002 PERSONAL SERVICES 108,898.00 3,189.18- 22,984.49 85,913.51 21.11 |99,297.00 39,130.40 39.41
6210 SUPPLIES 19,425.00 2,287.03 3,393.17 16,031.83 17.47 |17,900.00 4,790.47 26.76
6300 NON-CAPITAL EQUIPMENT |500.00
6350 SERVICES & OTHER CHARGES 158,470.00 12,541.32 77,260.41 81,209.59 48.75 |171,285.00 68,684.68 40.10
6001 EXPENDITURES 286,793.00 11,639.17 103,638.07 183,154.93 36.14 |288,982.00 112,605.55 38.97
8001 OTHER INCOME
8130 CONTRIBUTIONS/DONATIONS 2,000.00 1,800.00- 1,800.00-3,800.00 90.00- |2,000.00
8001 OTHER INCOME 2,000.00 1,800.00-1,800.00-3,800.00 90.00-|2,000.00
8501 OTHER EXPENSE
4000 REVENUES & EXPENSES 178,793.00 9,688.38 99,968.99 78,824.01 55.91 |209,232.00 107,667.40 51.46
204 ENVIRONMENT 178,793.00 9,688.38 99,968.99 78,824.01 55.91 |209,232.00 107,667.40 51.46
Report Distribution Date May 21, 2009 (Item No. 2)
Subject: April, 2009 Monthly Financial Report Page 23
5/20/2009CITY OF ST LOUIS PARK 11:59:05R5509FIN1 LOGIS005
26Monthly Financial Report Page -By Co, Dept (pb), Object
2009
20094/30/2009 <==========================================>20082009
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
205 VEHICLE MAINTENANCE
4000 REVENUES & EXPENSES
4001 REVENUES
4300 INTERGOVERNMENTAL 11,000.00-999.44- 10,000.56-9.09 |11,700.00-
5200 MISCELLANEOUS 101,000.00-3,772.50- 3,772.50- 97,227.50-3.74 |100,661.00-33,553.68- 33.33
4001 REVENUES 112,000.00-3,772.50-4,771.94-107,228.06-4.26 |112,361.00-33,553.68-29.86
6001 EXPENDITURES
6002 PERSONAL SERVICES 483,300.00 40,547.54 162,892.03 320,407.97 33.70 |461,301.00 159,581.35 34.59
6210 SUPPLIES 552,650.00 1,492.14 94,415.94 458,234.06 17.08 |432,050.00 191,071.77 44.22
6300 NON-CAPITAL EQUIPMENT 20.97 20.97-|
6350 SERVICES & OTHER CHARGES 135,975.00 10,468.36 36,914.96 99,060.04 27.15 |130,939.00 62,456.21 47.70
7800 CAPITAL OUTLAY 8,352.00 1,602.83 6,749.17 19.19 |
6001 EXPENDITURES 1,180,277.00 52,508.04 295,846.73 884,430.27 25.07 |1,024,290.00 413,109.33 40.33
8001 OTHER INCOME
8010 TRANSFERS IN |75,000.00-
8001 OTHER INCOME |75,000.00-
8501 OTHER EXPENSE
8510 TRANSFERS OUT |8,981.00 2,993.68 33.33
8550 INTEREST/FINANCE CHARGES |31.22
8590 BANK CHARGES/CREDIT CD FEES |31.82
8501 OTHER EXPENSE |8,981.00 3,056.72 34.04
4000 REVENUES & EXPENSES 1,068,277.00 48,735.54 291,074.79 777,202.21 27.25 |845,910.00 382,612.37 45.23
205 VEHICLE MAINTENANCE 1,068,277.00 48,735.54 291,074.79 777,202.21 27.25 |845,910.00 382,612.37 45.23
02000 PARK AND RECREATION 61,072.39 1,305,075.22 1,305,075.22-|1.00 1,525,287.98 *********
Report Distribution Date May 21, 2009 (Item No. 2)
Subject: April, 2009 Monthly Financial Report Page 24
Report Distribution Date: May 21, 2009
Agenda Item #: 3
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Housing Authority Report & Work Plan.
RECOMMENDED ACTION:
To provide the Council with the Housing Authority’s (HA) annual report for fiscal year ending March
31, 2009 and the work plan for fiscal year ending March 31, 2010. No action necessary.
POLICY CONSIDERATION:
Ensure the work of St. Louis Park’s Housing Authority is consistent with the strategic direction and
vision of the City of St. Louis Park. Since we do not have a Council meeting next week we will
assume this report is acceptable unless we hear from you as listed below:
• Does Council have questions for staff and/or would like to have this item scheduled
at a study session? If so, please contact Michele Schnitker, Housing Supervisor or
Kevin Locke, Community Development Director.
• Does the Council wish to provide feedback to the Commissioners and invite them to
a future study session in June or July? If so, please inform Tom Harmening, City
Manager and this will be scheduled.
BACKGROUND:
The City Council has requested copies of each commission’s work plan and annual report. The HA’s
annual Action Plan outlining activities accomplished during the HA’s recently ended fiscal year and the
Action Plan outlining work activities to be accomplished in the current fiscal year are attached for the
Council’s review and discussion. The HA Action Plan runs concurrent with the HA’s fiscal year, April 1
through March 31.
2009 St. Louis Park Authority Board Members
• Catherine Courtney, Chairperson
• Steve Fillbrandt, Vice- Chairperson
• Anne Mavity, Secretary
• Justine Kaufman
• Trinicia Hill
Report Distribution Date May 21, 2009 (Item No. 3) Page 2
Subject: Housing Authority Report & Work Plan
St. Louis Park Housing Authority Staff
• Kevin Locke, Director
• Michele Schnitker, Housing Supervisor
• Shannon Bodnar, Housing Manager
• Kathy Larsen, Housing Programs Coordinator
• Cindy Stromberg, Section 8 Manager
• Tanya Warren, Public Housing Specialist
• Abe Shariff, Maintenance Coordinator
• Joe Wellentin, Maintenance Technician
2008/2009 HA Highlights
• Provided rental assistance to over 500 low-income households through the Public Housing
Program, Section 8 Housing Choice Voucher Program and Shelter Plus Care Program.
• Attained HUD’s High Performer status for the administration of both the Section 8 Voucher and
Public Housing Programs.
• Staff administered four rental assistance vouchers for victims of Hurricane Katrina.
• Continued participation on the Louisiana Court Development Oversight Committee.
• Continued to administer 45 units of Project Based rental assistance vouchers at Wayside’s
supportive housing development, Vail Place and Excelsior and Grand.
• Exceeded 99% annual occupancy in the Public Housing program and 99% annual utilization in
the Section 8 Voucher rental assistance program.
• The Green Remodeling Incentive Program was initiated.
• The Live Where You Work Homeownership assistance program was initiated.
• “Green” home completed as part of the Excess Land Program.
• Westmoreland and Wolfe Lake condo projects completed needed renovations with funds
provided through the Housing Improvement Area designation program.
• Completed approximately $300,000 in capital improvement in the Public Housing units; the HA
received a $105,000 grant from the state to use for public housing capital improvements.
• West Hennepin Affordable Housing Land Trust (WHAHLT) purchased, rehabbed and sold their
fourth affordable home in SLP to low income families, recently closed on a foreclosed home that
is undergoing rehab and has submitted a pending purchase agreement on another home.
• Successfully submitted a grant application to fund the coordinator services for the Section 8
portion of the Family Self-Sufficiency (FSS) program. 27 individuals rental assistant participants
in the rental assistance programs received services to promote economic self-sufficiency.
• Utilization of the Move-Up-In-The-Park housing rehab programs continued to meet
expectations.
FINANCIAL OR BUDGET CONSIDERATION:
None.
Report Distribution Date May 21, 2009 (Item No. 3) Page 3
Subject: Housing Authority Report & Work Plan
VISION CONSIDERATION:
The activities of the Housing Authority have a direct relationship to the Strategic Direction the
Council adopted related to “St Louis Park is committed to a well maintained and diverse housing
stock”.
Attachments: FYE March 31, 2009 HA Action Plan
FYE March 31, 2010 HA Action Plan
Prepared By: Michele Schnitker, Housing Supervisor
Reviewed By: Kevin Locke, Community Development Director
Approved By: Nancy Gohman, Deputy City Manger/HR Director
05/21/2009 1 Mission The Housing Authority develops, integrates, and operates housing and housing assistance policies and programs to ensure the availability of safe, affordable and desirable housing options that meet the diverse, lifecycle housing needs of all of the residents of St. Louis Park St. Louis Park Housing Authority Fiscal Year End March 31, 2009 HA Vision Elements Implementation Status Action Items In Progress Complete Comments The Community a. Desirable housing choices exist for families and individuals of all incomes. a. Assist nonprofit and for profit developers who will work with the City on the acquisition, improvement and/or development of additional and/or non-traditional housing opportunities to meet the City’s diverse housing needs b. Continue to administer the federally assisted rental assistance programs that maximize utilization. Monitor the ongoing administration and utilization of Sec. 8 project-based developments; including the impact that project basing has on the operation of the Section 8 voucher program. c. Continue to look for opportunities to facilitate and promote affordable and 1st time homebuyer home ownership i. e.; collaborate with affordable homeownership agencies including Habitat for Humanity & West Hennepin Affordable Housing Land Trust (WHAHLT). Implement duplex conversion program, create incentive homeownership program with business connection, etc. X X X As of March 31, the PH programs exceeded 99% occupancy for the year; the Section 8 tenant based program also exceeded 99% utilization. Project based programs (Section 8 and S+C) are all at 100% with the exception of Wayside, which is at 95% utilization. 33 new vouchers have been issued in the tenant-based program since April 1, 2008. Staff continues to work with West Hennepin Affordable Housing Land Trust (WHAHLT) to assist in the acquisition and resale of homes to low income families using the land trust model. WHAHLT has purchased and sold 2 homes this year and has 2 purchases pending. WHAHLT has submitted applications to MHFA and the County for funding to support these efforts as well as acquiring a duplex for conversion to homeownership. Staff is working with WHAHLT and their realtor to identify an appropriate property. Live Where You Work program is in the final stages of developing out the partnership roles and agreements. A request to establish a $100,000 line-of-credit that WHAHLT could utilize to fund rehab costs is being presented for Council approval in April. Report Distribution Date May 21, 2009 (Item No. 3) Subject: Housing Authority Report & Work PlanPage 4
05/21/2009 2 d. Encourage expansion, remodeling and maintenance of single-family homes through the development, application and marketing of rehab loan products, including the Move-Up-In-The-Park programs. e. Continue working with homeowner associations interested in utilizing HIA as a resource to meet the housing rehab needs of condominium and townhouse development. f. Consider applying for additional “Fair Share” Section 8 units, Shelter Plus Care or other assisted housing resources based on community need, community goals and staff capacity to administer additional units when available. Support other service and housing agencies efforts to secure additional affordable housing units. g. .Explore opportunities to include a limited number of affordable housing units in newly constructed multi- housing developments. X X Green remodeling incentive program implemented, incentive loans and rebates available & 2 informational meetings held. Construction of Green Home on Natchez (excess land) completed and scheduled to be on the Home Remodeling Tour. Home remodeling fair held in Feb. Wolfe Lake and Westmoreland Hills condo projects complete - Sunset Ridge Condos in the process of finalizing scope of work. Planning for a summer construction but still need Council approval. No funding notices issued. There is a balance of housing choices for households at all phases of the life cycle. a. Continue to address housing strategies identified in Vision St. Louis Park, HA strategic planning and Housing Summit Goals, initiatives in the 18 month Vision strategy adopted by the Council in addressing housing needs in the community. b. Continue to oversee the home construction process on the final Excess Public Land parcels. Assist as needed in process for use of sale proceeds. c. Assist nonprofit and for profit developers who will work with the City on the acquisition, improvement and/or development of additional and/or non-traditional housing opportunities to meet the City’s diverse housing needs. d. Maintain/distribute Housing Activities Report bi-annually and Matrix of existing housing types to confirm X X X Green Remodeling Incentive Program implemented, WHAHLT seeking property suitable for the Duplex Conversion Program, Live Where You Work Program implemented March 1, one closing thus far, WHAHLT has 2 pending purchases pending, Council considering approving a line-of-credit for WHAHLT. Natchez “Green” home complete, Monterey property sold, construction delayed until later in 2009, Wood Lane buyer contract terminated. Lots available for sale but conducting another bidding process deferred until housing market improves. Report distributed for 2008 six-month and twelve month. period. Report Distribution Date May 21, 2009 (Item No. 3) Subject: Housing Authority Report & Work PlanPage 5
05/21/2009 3 benchmarks and to evaluate future housing development. e. Explore interest/feasibility of partnering with Hennepin County and other Henn. Cty communities to conduct a countywide senior housing market study to determine future senior housing needs in the community. X Hennepin County has indicated that they will coordinate a county wide senior housing needs/market study. Waiting for the Cty to schedule meeting of interested communities. County has been focused on addressing the foreclosure issues with NSP funds. a. Incorporate livable communities’ principles into policies and planning including downtown center; pedestrian, bicycle and public transit oriented development; strong neighborhoods and developments located with access to employment opportunities. b. Assist with amendment of Comp Plan review and determine the impact of the revised Livable Community Goals on the City’s housing initiatives. c. Implement new “green” incentive remodeling program for use of environmentally friendly design and products in home rehab/expansion/maintenance. X X Staff reviewed Housing chapter of the comp plan and provided comments to Planning and contract staff, supplied requested housing data, Suggested language related to the Met Council 2010 – 2020 housing goals, reviewed final draft. Done – see above. Agency Administration and Programs The public housing stock is well maintained and a positive community asset. a. Continue efforts to improve the HA’s Public Housing Assessment System (PHAS) property inspection indicator score through regular and thorough assessment of properties; addressing maintenance deficiencies, maintaining properties at a level that ensures we meet the highest PHAS property inspection standards. b. Implement improvements as noted in the public housing one-year capital fund improvement plan utilizing the formula allocated Capital Improvement grant funds. Utilize energy saving and environmentally friendly equipment, appliances and building techniques. Continue to enhance 5 year Plan, developing a comprehensive PH property condition inventory that includes all capital and X X The PHAS score for the Physical Inspection indicator was 29 out of a possible 30 points. This is the highest score ever attained for the physical inspections. Capital improvements are being implemented based on the five-year plan. The HH roof is out for bids. Other bid packages, both those drafted by the architect and staff are in various stages in the process. A significant amount of work will be completed over the next year as we also implement storm damage repairs. Report Distribution Date May 21, 2009 (Item No. 3) Subject: Housing Authority Report & Work PlanPage 6
05/21/2009 4 equipment improvements/replacements regardless of funding source. The Housing Authority is financially solvent and strives for greater financial capacity. a. Maintain adequate accounting systems and internal control procedures to comply with HUD’s asset management and audit requirements; review and improve accounting processes and procedures as appropriate. b. Continue to assess maintenance operation and activities ensuring the most effective and efficient use of staff and resources. c. Develop budgets for agency programs that reflect prudent fiscal operation and are responsive to HUD’s recent declining federal funding policies. Review financial principles and policies related to HA reserve funds as appropriate. d. Continue to apply for HUD grant opportunities to ensure a self-supported Training & Resources to Attain Long term Success (TRAILS) program and service coordinator at Hamilton House. e. Enhance financial monitoring of housing rehab programs; determine approach to ensure long-term viability and use of the Housing Rehab fund and the Park Center Tax Increment Finance (affordable housing related uses). X X X X Audit: HA financially sound with sound financial practices presented to findings related to internal controls-neither resulted in a financial loss, both have been address to eliminate the risk. Management and maintenance have established a number of new systems including inspection logs and new procedures for turnover make ready procedures. Applications include 2 S+C renewal applications for Perspectives and Comm. Involvement Program and 2 applications for FSS coordinator grants (both Sec. 8 and PH). The administration of Housing Authority programs is efficient, effective and productive. a. Continually “Rethink” our products, services and systems. Institute uniform policies across programs to improve management functions, reflective of Congressional changes, HUD rules and procedural practices. b. Provide staff training and conference opportunities to increase staff knowledge, efficiency and effectiveness. X X A number of new tracking procedures have been established to ensure ongoing compliance with PHAS requirements and new asset management criteria. Staff has attended various training seminars and conferences, both internally and external. Trainings address both housing industry topics and professional staff development. Report Distribution Date May 21, 2009 (Item No. 3) Subject: Housing Authority Report & Work PlanPage 7
05/21/2009 5 c. Develop “monthly management reports” utilizing the new Hab. Inc. software to track key program indicators needed to assess criteria for Public Housing Assessment System (PHAS), asset management, Section 8 Management Assessment Program (SEMAP) and operational performance. d. Revise/update Public Housing Leasing and Occupancy Plan and Lease to reflect Congressional changes, HUD rules, HA policies and Family Resident Handbook. e. Continue to operate the Section 8 and Public Housing programs in a manner that maintains HUD “high performer” status under SEMAP & PHAS. f. Maximize utilization of Sec. 8 program and occupancy of the PH program. X X X X See ‘a” above. Section 8 staff and finance meeting quarterly to review and reconcile utilization numbers, expenditures and portability billings. Staff is in the process of reviewing the new PH policy – only 2 chapters left to review. Both the PH and the Section 8 Program received scores classifying the programs as “High Performing”. Both programs exceed 99% occupancy (PH) and utilization (Sec. 8) so far this year. The Housing Authority has a good professional image as a developer, property manager and policy maker in St. Louis Park. a. Continue to pursue community outreach opportunities such as the Neighborhood Assoc. meetings, Home Remodeling Fair & Remodeling Tour, Lenox Sr. Center, etc. b. Ensure policy makers, City staff, industry partners and the public are kept informed of housing related activities and programs administered by the City through ongoing use of various media resources including, the Park Perspective, the City’s WEB page, cable, direct mailing, news articles, etc. c. Be responsive to inquires or complaints from the policy makers, businesses, service agencies, property owners, participants and the public; ensure requests are handled promptly & appropriately. d. Develop long-range plan for City rehab development X X Staff utilizes local newspapers, the City’s Park Perspective, the web, cable and direct mailings to ensure maximize dissemination of information on our housing programs. Staff keeps policy makers involved with report to the Council and HA Board and digest articles. Staff appropriately responds to inquires and complaints in a timely manner – a high priority is placed on good customer service. Report Distribution Date May 21, 2009 (Item No. 3) Subject: Housing Authority Report & Work PlanPage 8
05/21/2009 6 funds and Park Center TIF (affordable housing). The Agency as Partner The Housing Authority seeks opportunities to work in partnership with for-profit and nonprofit organizations to address housing needs in St. Louis Park a. Continue to participate in NAHRO activities and work with Hennepin County, MHFA, MN Pollution Control Agency, Center for Energy & Environment and other housing related organizations to promote and support housing initiatives benefiting St. Louis Park residents. b. Seek opportunities to collaborate with nonprofit and for profit developers to address housing needs in the community - both homeownership and rental - including expanding the home improvement programming, resources and financing options. c. Provide staff liaison to work with Louisiana Court (LC) funding partners, participating in the Oversight Committee to monitor project’s ongoing operational and financial status. Support council appointed Board member to Louisiana Court Board of Governors. Support the LC management staff in administering the PH – Metropolitan Housing Opportunity Program (MHOP) units. d. Continue to seek ways to effectively utilize Community Development Block Grant (CDBG) funds for non-profits serving low income households in a manner. X X X X Staff attends NAHRO conferences, monthly metro meetings and local training opportunities. Staff is working with Henn. Cty. on monitoring Louisiana Court, senior housing market study and S+C app process. We continue to partner with CEE to administer many of the housing rehab programs and new initiatives such as the Green incentive program and the Live Where You Work program. WHAHLT, Green Star, Henn. Cty., private landlords (SPARC), Met Council, MHFA, CAPSH – we continue to work with all of these partners on current and new initiatives Staff continues to represent the City on the LC Oversight Committee; the comm. meets every two months. PH staff work management at LC overseeing the administration of the MHOP units. Staff regularly attends weekly police/management meetings to review criminal activity. Staff is administering CDBG funding awards approved by the Council last Feb. Outreach to affordable housing providers will begin in November for 2009 CDBG funds. The Housing Authority has a strong relationship with the City Council, City staff and the citizens of St. Louis Park. a. Continue to collaborate with the Police Department to support the St. Louis Park Rental Coalition (SPARC) and serve as Community Development staff liaison to the Coalition. b. Conduct neighborhood workshops on housing rehab resources and programs. Work with neighborhoods to address housing related issues. Through analysis of housing rehab activity, determine need to target under X X Staff continue to collaborate with the police department in facilitating SPARC Two workshops were held, one in June and one in September, to discuss “green” remodeling and the new programs implemented by the City. Report Distribution Date May 21, 2009 (Item No. 3) Subject: Housing Authority Report & Work PlanPage 9
05/21/2009 7 represented neighborhoods. c. Provide staff representation on the Intra-City Community Connections Committee to build collaboration and awareness of City’s department activities with residents. d. Continue to identify and enhance current marketing activities to promote the City housing-related programs to the residents including continued and ongoing enhancement of information on the City’s WEB. e. Maintain comprehensive housing report on various housing activities/programs in the City, include housing matrix and information on rental assistance program, distribute to policy makers semi-annually. f. Keep the City Council and the HA Board informed of housing related initiatives, pertinent information and program and project updates. g. Participate in City workgroup to ensure City stays ahead of potential foreclosure related issues. X X X X X Kathy Larsen represents the Housing work unit on the committee. Staff is always working on ways to get the message out about our programs – we try to keep the information in front of the public and provide news articles often. Info is also available on the City’s web site. Housing report distributed in Jan for 2007 and July for the 1st have of 2008. Ongoing A workgroup was established in April that includes staff representation from various departments – the purpose was to share information and to be proactive in addressing problems related to foreclosed properties. Our Residents Current and past residents of subsidized housing have improved their economic status and are less dependent on public assistance. a. Continue to administer the Trails Family Self-Sufficiency program, annually submit HUD application to support coordinator position to service Sec. 8 & Public Housing clients. b. Explore opportunities for linking the HA to programming with community supportive services organizations. c. Administer the Disaster Housing Assistance Program (DHAP) through March 31, 2009; provide case management services to support transition at program end. X X X Current program is serving 25 individuals, 2 graduated this year. The HA received HUD grant funding for both the Sec. 8 and PH participants; funding is adequate to cover the costs of the FSS coordinator for calendar year 2008. Grant renewal apps for 2009 have been submitted. The PH manager has met with Jewish Family Services to explore creating programming focusing on the needs of the Russian tenants at HH. Staff continues to administer the DHAP program. We currently have 4 participants. Resource Inc. provides case management services. Program is scheduled to end March 31, 2009. Report Distribution Date May 21, 2009 (Item No. 3) Subject: Housing Authority Report & Work PlanPage 10
05/21/2009 8 Residents unable to achieve economic independence because of age, disability or circumstance have improved their quality of life and are contributing members of the community. a. Help tenants through referral and advocacy to strengthen their relationships with local service organizations and sustain their ability to live independently. b. Continue to collaborate with Vail Place to provide social service coordination & case management staff at Hamilton House (HH); work cooperatively with all organizations providing support services to HH residents. c. Continue to collaborate with supportive housing agencies to seek and administer rental assistance; Project Based Vouchers, Shelter Plus Care. X The ROSS grant award now enables the HA to have a service coordinator/case management position at Hamilton House fulltime; we are in our 2nd year of a three year grant from HUD. Report Distribution Date May 21, 2009 (Item No. 3) Subject: Housing Authority Report & Work PlanPage 11
05/21/2009 1 Mission The Housing Authority develops, integrates, and operates housing and housing assistance policies and programs to ensure the availability of safe, affordable and desirable housing options that meet the diverse, lifecycle housing needs of all of the residents of St. Louis Park St. Louis Park Housing Authority Fiscal Year End March 31, 2010 HA Vision Elements Implementation Status Action Items In Progress Date Complete Comments The Community a. Desirable housing choices exist for families and individuals of all incomes. a. Assist nonprofit and for profit developers who will work with the City on the acquisition, improvement and/or development of additional and/or non-traditional housing opportunities to meet the City’s diverse housing needs b. Continue to administer the federally assisted rental assistance programs maximizing utilization. Monitor the ongoing administration and utilization of Sec. 8 project-based developments, including the impact that project basing has on the operation of the Section 8 voucher program. c. Continue to look for opportunities to facilitate and promote affordable and 1st time homebuyer home ownership i. e., partner with affordable homeownership agencies including Habitat for Humanity & West Hennepin Affordable Housing Land Trust (WHAHLT). Implement duplex conversion program, continue to administer Live Where You Work incentive homeownership program and explore other possible affordable homeownership opportunities. d. Continue to encourage expansion, remodeling and maintenance of single-family homes through the Report Distribution Date May 21, 2009 (Item No. 3) Subject: Housing Authority Report & Work PlanPage 12
05/21/2009 2 development, application and marketing of rehab loan products, including the Move-Up-In-The-Park programs. e. Continue working with homeowner associations interested in utilizing HIA as a resource to meet the housing rehab needs of condominium and townhouse development. Explore interest of Hennepin County to issue bonds to finance HIA projects county wide. f. Consider applying for additional “Fair Share” Section 8 units, Shelter Plus Care or other assisted housing resources based on community need, community goals and staff capacity to administer additional units when available. Support other service and housing agencies efforts to secure additional affordable housing units. g. Explore opportunities to include a limited number of affordable housing units in newly constructed multi-family housing developments. There is a balance of housing choices for households at all phases of the life cycle. a. Continue to address housing strategies identified in Vision St. Louis Park, HA strategic planning and Housing Summit Goals, and initiatives in the 18 month Vision strategy adopted by the Council in addressing housing needs in the community. b. Oversee process as the final Excess Public Land parcel home on Monterey is constructed. Continue to market unsold “excess” properties through local realtors. c. Maintain/distribute Housing Activities Report bi-annually and Matrix of existing housing types to confirm benchmarks and to evaluate future housing development. e. Work with Hennepin County and other Henn. Cty communities to conduct a countywide senior housing market study to determine future senior housing needs in Report Distribution Date May 21, 2009 (Item No. 3) Subject: Housing Authority Report & Work PlanPage 13
05/21/2009 3 the community. St. Louis Park is a unique, safe, pedestrian- and transit-oriented community. a. Incorporate livable communities’ principles into policies and planning including downtown center; pedestrian, bicycle and public transit oriented development; strong neighborhoods and developments located with access to employment opportunities. b. Continue to assist with amendment of Comp Plan, review Met Council’s revised Livable Community Goals and incorporate into City’s housing initiatives. c. Continue to implement new “green” incentive remodeling programs for use of environmentally friendly design and products in home rehab/expansion/maintenance. Work with MN Green Star, CEE & MN Pollution Control Agency to create strategies to promote greater program use. Agency Administration and Programs The public housing stock is well-maintained and a positive community asset. a. Continue efforts to maintain the HA’s Public Housing Assessment System (PHAS) property inspection indicator score at a level that ensures we meet the highest PHAS property inspection standards. b. Implement improvements as noted in the public housing one-year capital fund improvement plan, utilizing the formula allocated Capital Improvement grant funds within HUD’s designated guidelines. Obligate and expend MHFA Capital improvement funding and the additional Stimulus CFP funds. Continue to revise 5 year Plan to assist in planning for future Capital improvement needs. c. Developing a comprehensive PH property condition inventory that includes all capital and equipment improvements/replacements regardless of funding source. Report Distribution Date May 21, 2009 (Item No. 3) Subject: Housing Authority Report & Work PlanPage 14
05/21/2009 4 d. Seek opportunities to improve the environmental design and energy efficiencies of our PH properties. Utilize energy saving and environmentally friendly equipment, appliances and building techniques e. Complete 504 accessibiltiy review of the PH units and programs and make modifications to units as appropriate. The Housing Authority is financially solvent and strives for greater financial capacity. a. Maintain adequate accounting systems and internal control procedures to comply with HUD’s asset management and audit requirements; review and improve accounting processes and procedures as appropriate. b. Continue to assess maintenance operation and activities ensuring the most effective and efficient use of staff and resources. c. Develop budgets for agency programs that reflect prudent fiscal operation and are responsive to HUD’s federal funding policies. Review financial principles and policies related to HA reserve funds as appropriate. d. Continue to apply for HUD grant opportunities to ensure a self-supported Training & Resources to Attain Long term Success (TRAILS) program and service coordinator at Hamilton House. e. Enhance financial monitoring of housing rehab programs; determine approach to ensure long-term viability and use of the Housing Rehab fund and the Park Center Tax Increment Finance (affordable housing related uses). The administration of Housing Authority programs is efficient, effective and productive. a. Continually “Rethink” products, services and systems. Institute uniform policies across programs to improve management functions, reflective of Congressional changes, HUD rules and procedural practices. Report Distribution Date May 21, 2009 (Item No. 3) Subject: Housing Authority Report & Work PlanPage 15
05/21/2009 5 b. Promote and encourage staff to participate in professional development opportunities, training and conference opportunities to increase staff knowledge, efficiency and effectiveness c. Continue to utilize and develop “monthly management reports” to track key program indicators needed to assess criteria for Public Housing Assessment System (PHAS), asset management, Section 8 Management Assessment Program (SEMAP) and operational performance. d. Maintain Public Housing Leasing and Occupancy Policy to reflect Congressional changes, HUD rules, HA policies and Family Resident Handbook. Update Public Housing Lease. e. Update and revise the Section 8 Voucher Program Administrative Policy to reflect Congressional changes, HUD rules and HA policies. f. Continue to operate the Section 8 and Public Housing programs in a manner that maintains HUD “high performer” status under SEMAP & PHAS. g. Maximize utilization of Sec. 8 program and occupancy of the PH program. h. Support the Louisianan Court management staff in administering the PH – Metropolitan Housing Opportunity Program (MHOP) units. The Housing Authority has a good professional image as a developer, property manager and policy maker in St. Louis Park. a. Continue to pursue community outreach opportunities such as the Neighborhood Assoc. meetings, Home Remodeling Fair & Remodeling Tour, Lenox Sr. Center, Twin West Chamber/Business Council etc. Report Distribution Date May 21, 2009 (Item No. 3) Subject: Housing Authority Report & Work PlanPage 16
05/21/2009 6 b. Ensure policy makers, City staff, industry partners and the public are kept informed of housing related activities and programs administered by the City through ongoing use of various media resources including, the Park Perspective, the City’s WEB page, cable, direct mailing, news articles, etc. c. Be responsive to inquires or complaints from policy makers, businesses, service agencies, landlords, participants and the public; continue to seek ways to improve customer service. The Agency as Partner The Housing Authority seeks opportunities to work in partnership with for-profit and nonprofit organizations to address housing needs in St. Louis Park a. Continue to participate in NAHRO activities and work with Hennepin County, MHFA, MN Pollution Control Agency, Center for Energy & Environment and other housing related organizations to promote and support housing initiatives benefiting St. Louis Park residents. b. Work with the League of MN Cities to develop a “Green Step Cities” program and participate on the E-group, the City’s internal environmental group which supports being good stewards of the environment. c. Seek opportunities to collaborate with nonprofit and for profit developers to address housing needs in the community - both homeownership and rental - including expanding the home improvement programming, resources and financing options. c. Provide staff liaison to work with Louisiana Court (LC) funding partners, participate in the Oversight Committee to monitor project’s ongoing operational and financial status and possible debt restructuring scheduled proposed for early 2011. d. Continue to seek ways to effectively utilize Community Report Distribution Date May 21, 2009 (Item No. 3) Subject: Housing Authority Report & Work PlanPage 17
05/21/2009 7 Development Block Grant (CDBG) funds with non-profit organizations serving low income households. The Housing Authority has a strong relationship with the City Council, City staff and the citizens of St. Louis Park. a. Continue to collaborate with the Police Department to support the St. Louis Park Rental Coalition (SPARC) and serve as Community Development staff liaison to the Coalition. b. Conduct neighborhood workshops on housing rehab resources and programs. Work with neighborhoods to address housing related issues. Through analysis of housing rehab activity, determine need to target under represented neighborhoods. c. Provide staff representation on the Intra-City Community Connections Committee to build collaboration and awareness of City’s department activities with residents. d. Continue to identify and enhance current marketing activities to promote the City housing-related programs to the residents including continued and ongoing enhancement of information on the City’s WEB. e. Maintain comprehensive housing report on various housing activities/programs in the City, include housing matrix and information on rental assistance program, distribute to policy makers semi-annually. f. Keep the City Council and the HA Board informed of information related to housing initiatives, identified needs, housing programs and current project. g. Participate in City Foreclosure workgroup to ensure City stays ahead of potential foreclosure related issues. Our Residents Current and past residents of subsidized housing have improved a. Continue to administer the Trails Family Self-Sufficiency program, annually seek HUD funds to support the FSS Report Distribution Date May 21, 2009 (Item No. 3) Subject: Housing Authority Report & Work PlanPage 18
05/21/2009 8 their economic status and are less dependent on public assistance. coordinator position which services Sec. 8 & Public Housing clients. b. Explore opportunities to cultivate relationship/partnerships with community supportive services organizations for greater economic programming and support service opportunities for HA clients. Residents unable to achieve economic independence because of age, disability or circumstance have improved their quality of life and are contributing members of the community. a. Through referral and advocacy, help tenants to strengthen their relationships with local support service organizations and sustain their ability to live independently. b. Continue to partner with Vail Place to provide social service coordination & case management at Hamilton House(HH); work cooperatively with all organizations providing support services to HH residents . c. Continue to partner with supportive housing agencies to seek and administer rental assistance; i.e., Project Based Vouchers, Shelter Plus Care. Report Distribution Date May 21, 2009 (Item No. 3) Subject: Housing Authority Report & Work PlanPage 19
Report Distribution Date: May 21, 2009
Agenda Item #: 4
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Benilde St. Margaret (BSM) Special Permit Amendment Update.
RECOMMENDED ACTION:
No action required.
POLICY CONSIDERATION:
The purpose of the staff report is to provide the City Council with an update on the BSM Special
Permit Amendment application. Since we do not have a Council meeting next week if you have
questions about this report please contact Tom Harmening, City Manager, Kevin Locke,
Community Development Director or Cindy Walsh, Director of Parks and Recreation.
BACKGROUND:
The Council approved the BSM plans for modifications to its recreational facilities in January 2009.
Since then, BSM refined its total project cost estimates and determined that the costs exceeded
available funding. A major expense relates to storm water retention. During the Minnehaha Creek
Watershed District approval process, changes required to meet MCWD requirements increased costs
of the proposed underground storm water containment system beyond what BSM could afford.
To bring down costs, BSM is proposing changes to the site plan that require a major amendment to
the Special Permit. Major changes include an above-ground storm water pond, a reduction in the
size of the proposed south practice field, and the removal of additional cottonwood trees to
accommodate the construction of a new wetland mitigation area. BSM submitted a new Special
Permit Amendment application and a public hearing held before the Planning Commission
Wednesday, May 20.
Prior to the Planning Commission meeting, BSM held a meeting with neighbors on April 7. BSM
also walked the site with a Princeton Court resident to show precisely what additional trees would be
removed to accommodate the new revised plan.
The Planning Commission listened to extensive input from residents at the public hearing
Wednesday night. Among the issues raised during the meeting were concerns about tree removal and
tree replacement; and, concerns about lack of notice to neighbors about events like the cancer fund
raising event held on the athletic fields. The Planning Commission asked that the tree count and
required tree replacement requirement be reviewed prior to the Special Permit Application coming
to the City Council. They also asked that the conditions of approval relating to notification of
residents about BSM events be refined. Staff will work with BSM to address these issues prior to the
City Council meeting. It is anticipated that this item will be on the Council agenda on June 15.
Report Distribution Date May 21, 2009 (Item No. 4) Page 2
Subject: Benilde St. Margaret (BSM) Special Permit Amendment Update
The Planning Commission voted 6-0 to recommend approval of the Special Permit Amendment.
The recommendation included all the conditions of approval from the Special Permit amendment
approval resolution adopted by the City Council in January of this year. In addition the Planning
Commission asked that a tree and notification issues noted above be addressed.
Possible change in the use of the turf field by City Programs
The statement below was adopted as part of the January conditions of approval and proposed to be a
condition of approval for the current application. Staff is concerned because the statement would
not allow City programs to access the new turf area. There is a huge demand for field use in our
City for youth and adult programs. Unfortunately, we have exhausted all the opportunities to create
additional fields in our park areas and still have the demand for space. The majority of the fields in
our City are allotted for youth activities. We get many requests to offer additional adult leagues,
especially adult soccer leagues. In addition, we get requests for fields to be used for adult rugby and
lacrosse. We are not able to facilitate these requests because our field space is already being used.
Staff would like to be able to work with BSM to use the turf field one or two nights a week to offer
an adult sports league, such as soccer. Using the turf field would allow us to provide a recreation
program to our users. The restrictive language adopted in January is:
4. Except for current users, temporary, or emergency situations, the applicant shall not permit regular use
of its fields by other schools or organizations. A minor amendment to the Special Permit shall be
required to allow regular use of the applicant’s athletic fields by other schools or outside organizations.
Staff would like the Council to consider changing the above restriction on use to allow some use of
the BSM turf by City run programs. We would attempt to minimize the affect on adjoining
property owners by offering programs during the daylight hours only so that lights aren’t needed.
Staff plans to make this request and provide additional information at the June 15, 2009 City
Council meeting.
Next Steps:
• BSM to update its tree survey.
• Staff to review tree replacement requirement and refine the notification condition of
approval
• BSM application on the June 15th City Council meeting agenda for Council action.
FINANCIAL OR BUDGET CONSIDERATION:
Financial considerations are not part of the zoning application reviews.
Report Distribution Date May 21, 2009 (Item No. 4) Page 3
Subject: Benilde St. Margaret (BSM) Special Permit Amendment Update
VISION CONSIDERATION:
Schools and athletic fields are consistent with the community to create and maintain gathering
places. Open areas and wetlands and managing stormwater is part of being good environmental
stewards, also part of the community vision.
Attachments: None
Prepared by: Kevin Locke, Community Development Director
Cindy Walsh, Parks & Recreation Director
Approved by: Nancy Gohman, Deputy City Manager/HR Director