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Home My WebLink About2009/10/19 - ADMIN - Agenda Packets - City Council - RegularAGENDA OCTOBER 19, 2009 COUNCIL CHAMBERS Councilmember Sanger Absent 6:00 p.m. JOINT CITY COUNCIL/SCHOOL BOARD MEETING, Council Chambers 7:25 p.m. ECONOMIC DEVELOPMENT AUTHORITY – Council Chambers 1. Call to Order 2. Roll Call 3. Approval of Minutes 3a. Economic Development Authority Minutes September 8, 2009 4. Approval of Agenda 5. Reports 5a. Economic Development Authority Vendor Claims 6. Old Business 7. New Business 7a. Modification to the Redevelopment Plan for Redevelopment Project No. 1 and the Proposed Modification of the Elmwood Village Tax Increment Financing District Recommended Action: Motion to Adopt Resolution adopting a Modification to the Redevelopment Plan for Redevelopment Project No. 1, and adopting a Modified Tax Increment Financing Plan for the Elmwood Village Tax Increment Financing District Therefor. 8. Communications 9. Adjournment 7:30 p.m. CITY COUNCIL MEETING – Council Chambers 1. Call to Order 1a. Pledge of Allegiance (led by Boy Scout Troop 307) 1b. Roll Call 2. Presentations None 3. Approval of Minutes 3a. Study Session Minutes September 29, 2009 3b. Special Study Session Minutes October 5, 2009 3c. City Council Minutes October 5, 2009 Meeting of October 19, 2009 City Council Agenda 4. Approval of Agenda and Items on Consent Calendar NOTE: The Consent Calendar lists those items of business which are considered to be routine and/or which need no discussion. Consent items are acted upon by one motion. If discussion is desired by either a Councilmember or a member of the audience, that item may be moved to an appropriate section of the regular agenda for discussion. The items for the Consent Calendar are listed on the last page of the Agenda. Recommended Action: Motion to approve the agenda as presented, approve items on the consent calendar, and waive reading of all resolutions and ordinances. (Alternatively: Motion to add or remove items from the agenda, motion to move items from consent calendar to regular agenda for discussion, and to approve those items remaining on the consent calendar.) 5. Boards and Commissions None 6. Public Hearings 6a. Public Hearing – Modification to the Redevelopment Plan for Redevelopment Project No. 1 and the Proposed Modification of the Elmwood Village Tax Increment Financing District Recommended Action: Mayor to close public hearing. Motion to Adopt Resolution approving a Modification to the Redevelopment Plan for Redevelopment Project No. 1 and approving a Modified Tax Increment Financing Plan for the Elmwood Village Tax Increment Financing District Therein. 6b. Public Hearing to Consider 2010 Fees Recommended Action: Mayor to close public hearing. Motion to Approve 1st Reading of Ordinance adopting fees for 2010 and set Second Reading for November 2, 2009. 7. Requests, Petitions, and Communications from the Public 8. Resolutions, Ordinances, Motions and Discussion Items 8a. Adoption of the Surface Water Management Plan Recommended Action: Motion to Adopt Resolution adopting the Surface Water Management Plan and Resolution authorizing the approval and execution of a Memorandum of Understanding with the Minnehaha Creek Watershed District. 9. Communication Auxiliary aids for individuals with disabilities are available upon request. To make arrangements, please call the Administration Department at 952/924-2525 (TDD 952/924-2518) at least 96 hours in advance of meeting. Meeting of October 19, 2009 City Council Agenda 4. CONSENT CALENDAR 4a. Adopt Ordinance decreasing Mayor and City Councilmember 2010 compensation, and approve the summary ordinance for publication 4b. 2nd Reading Sunset Ridge HIA Ordinance 4c. Adopt Resolution authorizing filing of application and execution of agreement to develop sport or recreation facilities under the provisions of the Hennepin Youth Sports Program 4d. Adopt Resolution Authorizing Final Payment in the amount of $24,395.30 for the construction of the tennis courts at Bass Lake Preserve, City Project No. 2008-4715, Contract No. 113-08 4e. Adopt Resolution Authorizing Final Payment in the Amount of $27,737.65 for the Water Treatment Plant No. 8 Filter Rehabilitation Improvement Project, City Project No. 2006- 2000, Contract No. 138-08 4f. Adopt Resolution authorizing the special assessment for the repair of the sewer service line at 2909 Raleigh Avenue South, St. Louis Park, Minnesota 4g. Adopt Resolution amending Resolution No. 05-151, relating to deferment of special assessments for senior citizens and disabled citizens 4h. Hennepin County Environmental Response Fund Grant Application Resolution (MSC Soil Correction 4i. Adopt Resolution appointing Finance Manager, Brian Swanson, as an Alternate to the LOGIS Board of Directors 4j. Approve for Filing Vendor Claims 4k. Approve for Filing Parks and Recreation Advisory Commission Minutes March 5, 2009 4l. Approve for Filing Parks and Recreation Advisory Commission Minutes April 16, 2009 4m. Approve for Filing Parks and Recreation Advisory Commission Minutes May 20, 2009 4n. Approve for Filing Planning Commission Minutes August 19, 2009 4o. Approve for Filing Police Advisory Commission Minutes September 2, 2009 4p. Minnesota Manufacturer’s Week Proclamation 4q. Approve for Filing Housing Authority Minutes September 9, 2009 St. Louis Park Economic Development Authority and regular City Council meetings are carried live on Civic TV cable channel 17 and replays are frequent; check www.parktv.org for the schedule. The meetings are also streamed live on the internet at www.parktv.org, and saved for Video on Demand replays. The agenda is posted on Fridays on the official city bulletin board in the lobby of City Hall and on the text display on Civic TV cable channel 17. The agenda and full packet are available by noon on Friday on the city’s website. Meeting Date: October 19, 2009 Agenda Item #: 3a UNOFFICIAL MINUTES ECONOMIC DEVELOPMENT AUTHORITY ST. LOUIS PARK, MINNESOTA SEPTEMBER 8, 2009 1. Call to Order President Finkelstein called the meeting to order at 7:22 p.m. Commissioners present: President Finkelstein, John Basill, C. Paul Carver, Jeff Jacobs, Paul Omodt, Loran Paprocki and Susan Sanger. Commissioners absent: None Staff present: City Manager (Mr. Harmening), Finance Director (Mr. DeJong), Assistant Finance Director (Mr. Swanson) and Recording Secretary (Ms. Russo). 2. Roll Call 3. Approval of Minutes 3a. Special Economic Development Authority Minutes July 27, 2009 It was moved by Commissioner Jacobs, seconded by Commissioner Omodt, to approve the Special EDA minutes as presented. The motion passed 7-0. 3b. Economic Development Authority Minutes August 17, 2009 It was moved by Commissioner Sanger, seconded by Commissioner Jacobs, to approve the EDA minutes as presented. The motion passed 7-0. 4. Approval of Agenda The Agenda was approved as presented. 5. Reports 5a. EDA Vendor Claims Meeting of October 19, 2009 (Item No. 3a) Page 2 Subject: Economic Development Authority Minutes September 8, 2009 It was moved by Commissioner Omodt, seconded by Commissioner Jacobs, to approve the Vendor Claims. The motion passed 7-0. 6. Old Business - None 7. New Business 7a. 2010 HRA Levy Preliminary Certification Mr. Swanson presented the staff report. He reviewed background information, stating the purpose of the levy is to assist in funding future improvements to infrastructure in redeveloping areas. He stated an example of possible use of these dollars relate to the City’s share of the grade separated crossing at Highway 7 and Wooddale and/or at Highway 7 and Louisiana. He explained that based on a change made by the Minnesota Legislature in 2008, the maximum allowable percentage has been adjusted upward from .0144% to .0185% of the taxable market value in the City. Based on this tax rate, staff has calculated the maximum preliminary HRA Levy for 2010 to be $1,043,341. He stated this is a $15,296 increase from 2009 to 2010 in the potential maximum allowable HRA levy. It was moved by Commissioner Sanger, seconded by Commissioner Paprocki, to adopt EDA Resolution No. 09-13 authorizing the proposed levy of a special benefit levy pursuant to Minnesota Statutes Section 469.033, Subdivision 6, and approval of a proposed budget for fiscal year 2010. The motion passed 7-0. 8. Communications None. 9. Adjournment The meeting adjourned at 7:27 p.m. ______________________________________ ______________________________________ Secretary President Meeting Date: October 19, 2009 Agenda Item #: 5a Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Vendor Claims Study Session Discussion Item Written Report Other: TITLE: Vendor Claims. RECOMMENDED ACTION: Motion to Accept for Filing Vendor Claims for the period September 5 through October 16, 2009. POLICY CONSIDERATION: Not applicable. BACKGROUND: The Finance Department prepares this report for council’s review. FINANCIAL OR BUDGET CONSIDERATION: None. VISION CONSIDERATION: Not applicable. Attachments: Vendor Claims Prepared by: Connie Neubeck, Account Clerk 10/14/2009CITY OF ST LOUIS PARK 9:42:16R55CKSUM LOG23000VO 1Page -Council Check Summary 10/16/2009 -9/5/2009 Vendor AmountBusiness Unit Object 1,194.00BASS LAKE/EDI ENVIRONMENT ANALYSISAECOM INC 1,194.00 5,735.15AMERICAN INN PROP DEVELOPMENT ENVIRONMENT ANALYSISAMEC GEOMATRIX INC 5,735.15 44.00BASS LAKE/EDI ENVIRONMENT ANALYSISAMERICAN ENGINEERING TESTING I 609.85BASS LAKE/EDI IMPROVEMENTS OTHER THAN BUILDI 653.85 2,427.00DEVELOPMENT - EDA G&A OTHER CONTRACTUAL SERVICESANDERSON, NORMAN 2,427.00 1,760.23BASS LAKE/EDI OTHER IMPROVEMENT SUPPLIESBACHMANS 1,760.23 1,130.00DEVELOPMENT - EDA G&A OTHER CONTRACTUAL SERVICESBARR ENGINEERING CO 1,130.00 164.17BASS LAKE/EDI OTHER CONTRACTUAL SERVICESBROCK WHITE CO LLC 164.17 285.00AMERICAN INN PROP DEVELOPMENT OTHER CONTRACTUAL SERVICESEHLERS & ASSOCIATES INC 4,657.81TRUNK HWY 7 G&A OTHER CONTRACTUAL SERVICES 1,824.06HSTI G&A OTHER CONTRACTUAL SERVICES 1,634.06VICTORIA PONDS G&A OTHER CONTRACTUAL SERVICES 1,040.31PARK CENTER HOUSING G&A OTHER CONTRACTUAL SERVICES 1,634.06CSM TIF DIST G&A OTHER CONTRACTUAL SERVICES 1,634.07MILL CITY G&A OTHER CONTRACTUAL SERVICES 1,634.07PARK COMMONS G&A OTHER CONTRACTUAL SERVICES 1,634.07EDGEWOOD TIF DIST G & A OTHER CONTRACTUAL SERVICES 8,066.56ELMWOOD VILLAGE G & A OTHER CONTRACTUAL SERVICES 1,634.06WOLFE LAKE COMMERCIAL TIF G&A OTHER CONTRACTUAL SERVICES 1,634.06AQUILA COMMONS G & A OTHER CONTRACTUAL SERVICES 2,257.50HOIGAARD VILLAGE G & A OTHER CONTRACTUAL SERVICES 1,634.06HWY 7 BUSINESS CENTER G & A OTHER CONTRACTUAL SERVICES 31,203.75 2,070.00DEVELOPMENT - EDA G&A PLANNINGFORECAST PUBLIC ARTWORKS 2,070.00 15,975.00DEVELOPMENT - EDA G&A OTHER CONTRACTUAL SERVICESHCHRA Meeting of October 19, 2009 (Item No. 5a) Subject: EDA Vendor Claims Page 2 10/14/2009CITY OF ST LOUIS PARK 9:42:16R55CKSUM LOG23000VO 2Page -Council Check Summary 10/16/2009 -9/5/2009 Vendor AmountBusiness Unit Object 15,975.00 2,976.00DEVELOPMENT - EDA G&A OTHER CONTRACTUAL SERVICESHOISINGTON KOEGLER GROUP INC 2,976.00 284.29BASS LAKE/EDI OTHER CONTRACTUAL SERVICESJRK SEED & SURG SUPPLY 284.29 870.00AMERICAN INN PROP DEVELOPMENT LEGAL SERVICESKENNEDY & GRAVEN 54.00HSTI G&A LEGAL SERVICES 803.50ELMWOOD VILLAGE G & A LEGAL SERVICES 1,727.50 33.33DEVELOPMENT - EDA G&A GENERAL SUPPLIESLAKES GAS CO 33.33 3,000.00HRA LEVY LEGAL SERVICESLOCKRIDGE GRINDAL NAUEN PLLP 3,000.00 93.00DEVELOPMENT - EDA G&A SUBSCRIPTIONS/MEMBERSHIPSMINNEAPOLIS ST PAUL BUSINESS J 93.00 15.80DEVELOPMENT - EDA G&A SUBSCRIPTIONS/MEMBERSHIPSMINNESOTA CRE 15.80 181.55DEVELOPMENT - EDA G&A TELEPHONENEXTEL COMMUNICATIONS 181.55 31,110.00DEVELOPMENT - EDA G&A OTHER CONTRACTUAL SERVICESWILLEY JR, FOSTER 31,110.00 Report Totals 101,734.62 Meeting of October 19, 2009 (Item No. 5a) Subject: EDA Vendor Claims Page 3 Meeting Date: October 19, 2009 Agenda Item #: 7a Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Modification to the Redevelopment Plan for Redevelopment Project No. 1 and the Proposed Modification of the Elmwood Village Tax Increment Financing District. RECOMMENDED ACTION: Motion to Adopt Resolution adopting a Modification to the Redevelopment Plan for Redevelopment Project No. 1, and adopting a Modified Tax Increment Financing Plan for the Elmwood Village Tax Increment Financing District Therefor. POLICY CONSIDERATION: Does the EDA support the proposed Modification to the Elmwood Village TIF District thus enabling a seven year extension of the term of the district? Background Earlier this year the City of St. Louis Park sought, and the State of Minnesota approved, special legislation allowing the City’s Economic Development Authority (EDA) to extend the term of the Elmwood Village Tax Increment Financing (TIF) District by seven years. The City Council approved the legislation at its meeting August 17, 2009. The Elmwood Village TIF District is generally located along Wooddale Ave (from Hwy 7 on the north to Fire Station No.1 on the south) and east along portions of W36th Street to Hwy 100. It is the funding mechanism that has made the Village In the Park and Hoigaard Village redevelopment projects possible. It also is a critical funding source for construction of the new Hwy 7/Wooddale Ave interchange. This new grade separated interchange will improve traffic conditions and pedestrian safety. Need for the Special Legislation The special legislation to extend the life of the Elmwood Village TIF district is a response to the changed economic conditions that have slowed development in the district. The slowed development has in turn reduced the amount of tax increment available to support public improvement projects, most notably the Hwy 7/Wooddale Ave interchange project. TIF District Approvals At the June 1st Study Session the EDA/City Council confirmed that the remaining funds needed for the construction of the Hwy 7/Wooddale interchange could be financed with tax increment from the extended Village in the Park TIF District. At its July 6th meeting, the City Council set a public hearing date for August 17, 2009 to modify the Elmwood Village TIF District Plan. At that meeting the City Council adopted a resolution finding that the proposed TIF district extension was in the Meeting of October 19, 2009 (Item No. 7a) Page 2 Subject Modification of the Elmwood Village TIF District Plan best interest of the city but continued the public hearing until October 19th so as to give sufficient time for the county and school district to provide their statutorily required approvals. On September 29th, the St. Louis Park Independent School District approved the special legislation extending the term of the Elmwood Village TIF District. On October, 13th, the Hennepin County Libraries, Technology, and General Government Subcommittee approved the special legislation and recommended its approval by the full Hennepin County Board. The County Board is scheduled to act on the Subcommittee’s recommendation on October 20th. On October 7th the Planning Commission reviewed the proposed Modification of the Elmwood Village Tax Increment Financing District and determined it was in conformance with the City’s Comprehensive Plan. Synopsis of the Proposed Modification to the Elmwood Village TIF District Plan The Elmwood Village TIF District is a renewal and renovation district which, statutorily, has a term limit of sixteen years. As noted above, legislation was passed earlier this year that extended the term of this TIF district by seven years. The proposed modification to the Elmwood Village TIF District Plan formalizes the extension of the district from 2022 to 2029 and, as a result, reflects adjusted revenues and expenses within the TIF Plan budget. The TIF Plan has also been revised to reflect development that has occurred to date as well that which is pending within the district. The proposed adopting resolution is conditioned upon both City Council and County Board approval. FINANCIAL OR BUDGET CONSIDERATION: The proposed Modification to the Elmwood Village TIF District Plan formalizes the extension of the district from 2022 to 2029 and, as a result, reflects adjusted revenues and expenses within the TIF Plan budget. VISION CONSIDERATION: This resolution supports the strategic direction of being a connected and engaged community and the focus area of creating community gathering places and addressing transportation needs Attachments: Resolution Summary Modified Elmwood Village Tax Increment Financing Plan Prepared by: Greg Hunt, Economic Development Coordinator Reviewed by: Kevin Locke, Community Development Director Approved by: Tom Harmening, Executive Director Meeting of October 19, 2009 (Item No. 7a) Page 3 Subject Modification of the Elmwood Village TIF District Plan ST. LOUIS PARK ECONOMIC DEVELOPMENT AUTHORITY CITY OF ST. LOUIS PARK HENNEPIN COUNTY STATE OF MINNESOTA RESOLUTION NO. 09-___ RESOLUTION ADOPTING A MODIFICATION TO THE REDEVELOPMENT PLAN FOR REDEVELOPMENT PROJECT NO. 1, AND ADOPTING A MODIFIED TAX INCREMENT FINANCING PLAN FOR THE ELMWOOD VILLAGE TAX INCREMENT FINANCING DISTRICT THEREFOR. WHEREAS, it has been proposed by the Board of Commissioners (the "Board") of the St. Louis Park Economic Development Authority (the "EDA") and the City of St. Louis Park (the "City") that the City adopt a Modification to the Redevelopment Plan (the "Redevelopment Plan Modification") for Redevelopment Project No. 1 (the "Project Area") and modify the Elmwood Village Tax Increment Financing District (the “TIF District”) and adopt a modified Tax Increment Financing Plan (the "TIF Plan") therefor (the Redevelopment Plan Modification and the TIF Plan are referred to collectively herein as the "Modifications"), all pursuant to and in conformity with applicable law, including Minnesota Statutes, Sections 469.090 to 469.1082, and Sections 469.174 to 469.1799, inclusive, as amended (the "Act"), all as reflected in the Modifications and presented for the Board's consideration; and WHEREAS, the EDA has investigated the facts relating to the Modifications and has caused the Modifications to be prepared; and WHEREAS, the EDA has performed all actions required by law to be performed prior to the adoption of the Modifications, and has also requested that the City Planning Commission provide for review of and written comment on the Modifications and that the Council schedule a public hearing on the Modifications upon published notice as required by law. NOW THEREFORE BE IT RESOLVED by the Board as follows: 1. The EDA hereby reaffirms that the TIF District is in the public interest and is a "renewal and renovation district" under Minnesota Statutes, Section 469.174, Subd. 10a. 2. The EDA further finds that adoption of the proposed Modifications conform in all respects to the requirements of the Act and will help fulfill a need to redevelop an area of the State which was originally characterized by blight and blighting conditions, will help finance critical transportation improvements, and protect and enhance redevelopment of the TIF District and the Project as described above. These public purposes and benefits exceed any benefits expected to be Meeting of October 19, 2009 (Item No. 7a) Page 4 Subject Modification of the Elmwood Village TIF District Plan received by private developers, because most of the new expenditures described in the TIF Plan Modification represent investment in public infrastructure, and any developers receive direct assistance only in the amount needed to make the proposed development financially feasible.. 3. The boundaries of the Project Area are not being expanded. 4. The reasons and facts supporting the findings in this resolution are described in the Modifications. 5. Conditioned upon the approval thereof by the City Council following its public hearing thereon and upon approval by Hennepin County (the “County”) of Laws of Minnesota 2009, Chapter 88, Article 5, Section 19 (the “Special Law”), the Modifications, as presented to the EDA on this date, are hereby approved, established and adopted and shall be placed on file in the office of the City Clerk. 6. Upon approval of the Modifications by the City Council and approval of the Special Law by the County, the staff, the EDA's advisors and legal counsel are authorized and directed to proceed with the implementation of the Modifications and for this purpose to negotiate, draft, prepare and present to this Board for its consideration all further plans, resolutions, documents and contracts necessary for this purpose. Approval of the Modifications does not constitute approval of any project or a Development Agreement with any developer. 7. Upon approval of the Modifications by the City Council and approval of the Special Law by the County, the City Clerk is authorized and directed to forward a copy of the Modifications to the Minnesota Department of Revenue and the Office of the State Auditor pursuant to Minnesota Statutes 469.175, Subd. 4a. 8. The City Clerk is authorized and directed to forward a copy of the Modifications to the Hennepin County Auditor and request that the Auditor certify the original tax capacity of the District as described in the Modifications, all in accordance with Minnesota Statutes 469.177. Reviewed for Administration: Adopted by the Economic Development Authority October 19, 2009 Executive Director President Attest: Secretary Meeting of October 19, 2009 (Item No. 7a) Page 5 Subject Modification of the Elmwood Village TIF District Plan Tax Increment Financing District Overview City of St. Louis Park The Elmwood Village Tax Increment Financing District The following summary contains an overview of the basic elements of the Tax Increment Financing Plan for the Elmwood Village Tax Increment Financing District. More detailed information on each of these topics can be found in the complete TIF Plan. Proposed action: Modification of the Elmwood Village Tax Increment Financing District ("District") and the adoption of a modified Tax Increment Financing Plan. ("TIF Plan") Modification to the Redevelopment Plan for Redevelopment Project No. 1 includes the modification of the District, which represents a continuation of the goals and objectives set forth in the Redevelopment Plan for Redevelopment Project No. 1. Type of TIF District: A renewal and renovation district Proposed Modification: The Tax Increment Financing Plan for the Elmwood Village Tax Increment Financing District is being modified to include the increased term of the district pursuant to the Laws of Minnesota 2009, Chapter 88, Article 5, Section 19 and to increase the budget to reflect the extended term and actual development to date. The extension of the term is to 22 years after the receipt of the first increment by the City’s Economic Development Authority. Maximum duration: The Tax Increment Financing Plan for the Elmwood Village Tax Increment Financing District is being modified to include the increased term of the district pursuant to the Laws of Minnesota 2009, Chapter 88, Article 5, Section 19. The extension of the term is to 22 years after the receipt of the first increment by the City’s Economic Development Authority. Since the first increment was received in 2007, it is estimated that the District, including any modifications of the TIF for subsequent phases or other changes, would terminated on December 31, 2029 unless the EDA elects to decertify the District earlier. Estimated annual tax increment: Up to $2,888,749 Meeting of October 19, 2009 (Item No. 7a) Page 6 Subject Modification of the Elmwood Village TIF District Plan Authorized uses: The TIF Plan contains a budget that authorizes the maximum amount that may be expended: Land/Building Acquisition............................................................$3,500,000 Site Improvements/Preparation.....................................................$2,090,000 Public Utilities...............................................................................$1,500,000 Public Parking Facilities................................................................$1,000,000 Streets and Sidewalks....................................................................$5,500,000 Administrative Costs (up to 10%).................................................$4,410,000 PROJECT COST TOTAL...........................................................$18,000,000 Interest .........................................................................................$26,100,000 PROJECT COSTS TOTAL .....................................................$44,100,000 See Subsection 2-10, page 2-9 through 2-11 of the TIF Plan for the full budget authorization. Additional uses of funds are authorized which include inter- fund loans and transfers and bonded indebtedness. Form of financing: As presently proposed, the private development projects are financed primarily through the annual collection of tax increments. However, bond proceeds and/or interfund loans or transfers are also options that are authorized by the TIF Plan and may be used by the City to complete public improvements. Fiscal Disparities Election: The City is calculating fiscal disparities by clause b (Within the District). Administrative fee: Up to 10% of annual increment, if costs are justified. The reasons and facts supporting the findings for the adoption of the TIF Plan for the District, as required pursuant to M.S., Section 469.175, Subd. 3, are included in Exhibit A of the City resolution. Meeting of October 19, 2009 (Item No. 7a) Page 7 Subject Modification of the Elmwood Village TIF District Plan MAPS OF REDEVELOPMENT PROJECT NO. 1 AND THE ELMWOOD VILLAGE TAX INCREMENT FINANCING DISTRICT Meeting of October 19, 2009 (Item No. 7a) Page 8 Subject Modification of the Elmwood Village TIF District Plan Meeting Date: October 19, 2009 Agenda Item #: 3a UNOFFICIAL MINUTES CITY COUNCIL STUDY SESSION ST. LOUIS PARK, MINNESOTA SEPTEMBER 29, 2009 The meeting convened at 6:30 p.m. Councilmembers present: Mayor Jeff Jacobs (arrived at 8:27 p.m.), Phil Finkelstein, Paul Omodt, Loran Paprocki (arrived at 7:31 p.m.), John Basill and Mayor Pro Tem Sue Sanger. Councilmember absent: C. Paul Carver. Staff present: City Manager (Mr. Harmening), City Attorney (Mr. Scott), Director of Inspections (Mr. Hoffman), Public Works Director (Mr. Rardin), Engineering Project Manager (Mr. Olson) Communications Coordinator (Mr. Zwilling) and Recording Secretary (Ms. Russo). Guests: Senior Project Manager - Design with Hennepin County Public Works (Mr. Nowlan), Eureka Recycling (Mr. Brownell, Mr. Goodwin), TwinWest Chamber of Commerce President (Mr. Nustad), Burnsville Convention and Visitors Bureau Executive Director (Ms. Burrill). 1. Future Study Session Agenda Planning – October 12, 2009 Mr. Harmening presented the staff report regarding the tentative agenda and proposed discussion items for October 12, 2009. He suggested the meeting start at approximately 6:00 p.m. to review a liquor license application that had been received from an owner of restaurant at Knollwood Mall. He reminded the Council of “The Bee Way” West End Public Art Ribbon Cutting at 6:00 p.m. just prior to the start of the Study Session. Mr. Harmening suggested the discussion focus on the budget and CIP, with emphasis mostly on the Capital Plan. Councilmember Omodt stated he would like to add a short discussion on electronic signs in the near future. Mr. Harmening stated he would add that discussion to an agenda in the next few weeks. Councilmember Basill stated he will not be in attendance at the Monday, October 5, 2009, Regular City Council Meeting. 2. Project Update: Excelsior Boulevard Street Improvement Project - Project No. 2004-0420 (Dakota Avenue So. to Louisiana Avenue So.). Mr. Olson presented the staff report regarding the Excelsior Boulevard reconstruction project, stating there have been no changes since the 2005 layout approval. The reconstruction project will require the closure of Excelsior Boulevard to traffic while the new bridge is being constructed. Mr. Nowlan, Senior Project Manager - Design with Hennepin County Public Works, reported that there are .3 miles of roadway reconstruction and that the new bridge replacing the old Minnehaha Creek Bridge would be a precast concrete-arch bridge. He stated this type of bridge can be Meeting of October 19, 2009 (Item No. 3a) Page 2 Subject: Study Session Minutes September 29, 2009 completed quickly after the concrete foundations are constructed. He noted the preparatory work for the foundations will take up to ten weeks, with an entire road closure time of three months being allowed for, from mid-April to mid-July, 2010. Mr. Olson reviewed detour routes for this project and advised there are currently some uncertainties with the staging of the Highway 7 project, noting there may or may not be limited closures on that project. He added that area traffic will be monitored once construction of the Hwy 7 / Wooddale project begins. Mayor Pro Tem Sanger questioned if traffic would cut through the Methodist Hospital parking lot. Mr. Nowlan explained that could happen; however, the detour should accommodate regional traffic. The hospital entrance and the construction area would be signed to accommodate necessary hospital related traffic. Should there be problems with other traffic cutting through the hospital parking lot, the police would be asked to address the issue. Councilmember Finkelstein stated he was under the impression the road closure would only be for a few weeks. He expressed concerns regarding economic impacts to the local small businesses, considering the steady amount of construction over the last five years. He felt a three month road closure would be too long. Discussion ensued regarding the length of closure time and incentives to complete the project sooner, with the City possibly paying additional costs to expedite the schedule. Councilmember Omodt stated after a few weeks travelers would find alternate routes to take in lieu of their normal routes. Mayor Pro Tem Sanger questioned whether resident accesses would be blocked at any time other than where the bridge is. Mr. Nowlan reviewed the map, stating barricades would be placed just east of Louisiana Ave, closing the road from west of the hospital entrance to just east of Louisiana Ave; there is one driveway in that area which would be provided access at all times as it serves a sanitary lift station. Dakota Avenue would also be closed during a portion of the work, requiring access via use of Brunswick and Colorado Avenues. Mayor Pro Tem Sanger questioned whether pedestrians and bicyclists would have access to the hospital. Mr. Nowlan responded they could use the Louisiana Avenue entrance and those coming from the east would be able to use the Excelsior Blvd entrance to access the hospital. Mr. Harmening asked for clarification on Dakota Avenue and why the right in, right out access was determined. Mr. Nowlan explained after evaluation of all the intersections, it was determined that the intersections with a full four-way section were more subjective to crashes; therefore, the main objective was to decrease accidents. Discussion ensued regarding the bridge and ways to decrease the closure time. Meeting of October 19, 2009 (Item No. 3a) Page 3 Subject: Study Session Minutes September 29, 2009 After discussion it was the consensus of Council for staff to present information at the October 5, 2009 City Council Meeting regarding possible options that could considered to decrease road closure time and related costs, if any. 3. Recycling Contract – Eureka Recycling Mr. Rardin presented the staff report including background information, and mentioned a problem regarding interpretation of the revenue sharing provisions of the contract which needs to be addressed. Mr. Brownell, Co-President and Chief Operating Officer, and Mr. Goodwin, Director of Customer Relations, Eureka Recycling, presented a brief overview on the recycling situation. Mr. Brownell noted Eureka Recycling is a non-profit organization. He explained that recycling markets have been affected due to this past year’s economy, resulting in a significant revenue decrease at Eureka Recycling. He explained the value of recycled commodities has dropped as much as 75%, and volumes of materials being collected has also decreased. At the same time, the bankruptcy of the Star Tribune occurred so newspapers being recycled had dropped significantly. He explained that newspaper is 50% of Eureka Recycling’s profitable commodity, being a significant portion of the revenue collected. He stated the company had made internal reductions in wages and benefits in order to maintain and run the organization. The company is looking to create an amendment to the contract to help meet high and low markets. Councilmember Omodt stated he is not against readjustment to the contract, understanding the effect of a changing economy. He added Eureka Recycling has a positive reputation and feels compelled to accommodate their request. He referred to the other issues noted in the staff report stating, he hoped that the outstanding disputes would be resolved. Councilmember Basill stated he agrees, yet would like to reasonably address other areas of the contract as well. Councilmember Finkelstein stated he would like an adjustment that would work throughout future economy issues. Mayor Pro Tem Sanger stated she is in favor of adjusting the contract as well; however, she would like an understanding of what other cities have done in this situation. Mr. Goodwin stated other cities including Arden Hills and St. Paul have agreed to, or are in the process of, creating an amendment and he had provided staff with that information. It was the consensus of the City Council to direct staff to work with Eureka Recycling to negotiate contract change options with related cost implications for the Council to consider at a future Study Session. Meeting of October 19, 2009 (Item No. 3a) Page 4 Subject: Study Session Minutes September 29, 2009 4. Convention and Visitors Bureau (CVB) Mr. Harmening presented the staff report regarding utilizing a lodging tax and the possible creation of a tourism/visitor bureau. Mr. Scott presented a brief overview on the legal considerations, noting the maximum tax imposed could be 3%. He added 95% of the gross proceeds from any tax could be used by the Charter City to fund a local convention or tourism bureau for the purpose of marketing and promoting the City as a tourist or convention center. He stated there are a number of cities that have a CVB in place. Councilmember Finkelstein asked about uses of funding and if a portion of salaries could be included in this area. Mr. Scott stated possibly, depending on how the City were to structure the CVB. Mr. Nustad, TwinWest Chamber of Commerce President, stated the statute specifically states the proceeds are to be used to fund tourism or convention centers, explaining the City should be cautious when including other uses to the funding. Ms. Burrill, Burnsville Convention and Visitors Bureau Executive Director, stated her city’s understanding of the State Statute is that lodging taxes are for marketing and promoting the city as a tourist destination and not necessarily to promote city’s festivals. Mayor Pro Tem Sanger asked how the CVB would be governed. Mr. Scott stated a CVB could be set up as a separate entity or as a component of the city, noting there are different structures. Ms. Burrill stated the Burnsville CVB has a Board of Directors consisting of 11 voting members, with two city appointed board members who do not have term limits. She added the council designates the City Council and City Staff Liaison; therefore, they do have Council representation. Mayor Pro Tem Sanger asked how the City of Burnsville measures their success of the CVB. Ms. Burrill replied the CVB reviews inquires, internet marketing and average daily rate of occupancy in the City. Councilmember Omodt stated he is in favor, believes the city should be promoted, and asked if the hotels are favorable. Mr. Nustad indicated that the hotels had not yet been approached. Mr. Harmening stated staff felt Council needed to be addressed first. Discussion ensued regarding addressing the importance of marketing the city, the mission or purpose of a CVB, the community aspect, complimentary efforts and good relations with the hotels, and if the exclusions of smaller sized hotels should be reviewed. Councilmember Paprocki stated he is generally in favor of a CVB; however, he would like to know what the proposed purpose of the CVB would be before deciding on implementing a lodging tax. Meeting of October 19, 2009 (Item No. 3a) Page 5 Subject: Study Session Minutes September 29, 2009 Mayor Pro Tem Sanger agreed there should be some framework showing what will be done with the money prior to talking with the hotels. She noted that with all of the new hotels in the community, research has already been done showing more people coming to St. Louis Park to stay. She suggested the city build on the research that has already been done. After discussion it was the consensus of the Council to direct staff to work with the Chamber of Commerce to further research and identify the mission of a Convention and Visitors Bureau for St. Louis Park. Staff was also directed to partner with the hotels, noting the importance of communication and participation with the City’s lodging establishments, as well as how the revenues generated would be utilized. 5. City Facilities Energy Audit Mr. Hoffman presented the staff report and reviewed the FIM Matrix Summary on the City Facilities Energy Audit. He also reviewed the CIP cost for energy related projects. Councilmember Paprocki referred to the costs noted on the dehumidification unit, questioning what the costs were. Mr. Hoffman stated the cost is the total cost for the new unit. Discussion ensued regarding costs of fuel-efficient projects, noting the energy savings payback. It was stated some of the less efficient units still work, yet to replace them now with more efficient items would save energy in the long run. Mayor Pro Tem Sanger asked how the city would measure the payback and energy savings and questioned the consulting fee. Mr. Hoffman stated the consulting fee was a fixed cost as the city needed to use a consultant to get the base line. He explained staff is currently monitoring, recording and tracking energy usage in order to make improvements and decrease usage. Councilmember Finkelstein expressed his concerns regarding the Recreation Center fees charged supporting expenditures, suggesting Council discuss at a future session. Mr. Harmening referred to the dehumidification units indicating they will need to be replaced in the near future and have been included in the budget. It was the consensus of the Council to direct staff to proceed with the approach of fitting the cost into the CIP with discussion on funding at a future study session. 6. 2009 City Manager Performance Evaluation Mr. Harmening presented the staff report and requested Council direction with regard to the City Manager’s 2009 annual performance evaluation. Meeting of October 19, 2009 (Item No. 3a) Page 6 Subject: Study Session Minutes September 29, 2009 Discussion ensued regarding the evaluation process including ideas such as hiring a consultant to draft a plan and/or assist in facilitating an extensive interview process; online process of evaluation; and, a written evaluation. The cost of the process was also noted, consensus being it was not necessary to spend a lot of money on the process. Mr. Harmening stated he would find it helpful if the Councilmembers would report where they thought the City Manager’s time should be spent, prioritized and strategic directions. Mayor Jacobs expressed his concerns regarding evaluation information being received by a person inside the city and recommended that a consultant be hired to compile and organize the evaluations. It was the consensus of the City Council to direct staff to prepare a performance evaluation, hire an outside consultant to compile and correlate the information, present the information to Council, and to keep the cost reasonable. 7. Communications (verbal) Mr. Harmening reported he would be forwarding an email to the Council regarding a current trend on “car prowl theft,” stating it is an issue that is becoming fairly common. He explained staff will be working to alert the community. He also reported Bruce DeJong submitted his notice of resignation and Brian Swanson would be overseeing the functions of the Finance Department. He advised the transition is going smoothly and staff is currently taking this opportunity to overview the department. The meeting adjourned at 8:55 p.m. Written Reports provided and documented for recording purposes only: 8. August 2009 Monthly Financial Report 9. Hardship Special Assessment Deferral – Income Guideline Revision 10. Comprehensive Plan Land Use Changes 11. Fiber Network Policy 12. Sign Ordinance Amendment for Electronic Signs 13. MSC Renovation Project Update ______________________________________ ______________________________________ Nancy Stroth, City Clerk Jeff Jacobs, Mayor Meeting Date: October 19, 2009 Agenda Item #: 3b UNOFFICIAL MINUTES CITY COUNCIL SPECIAL STUDY SESSION ST. LOUIS PARK, MINNESOTA OCTOBER 5, 2009 The meeting convened at 7:00 p.m. Councilmembers present: Mayor Jeff Jacobs, Phil Finkelstein, Paul Omodt, Loran Paprocki and Susan Sanger. Councilmembers absent: John Basill, C. Paul Carver Staff present: City Manager (Mr. Harmening), City Attorney (Mr. Scott), Deputy City Manager/Human Resources Director (Ms. Gohman), Police Chief John Luse, Police Sergeant Garland and Recording Secretary (Ms. Russo). Guests: None. 1. Liquor License Applicant El Gordo Uno Ms. Gohman presented the staff report which included the history of the applications dating from May 2008 to current. Mr. Scott stated it is up to Council’s discretion whether the application should proceed towards approval or denial after the public hearing. Mr. Scott explained if the Council decides not to grant the license then, under MN Statutes 364.06, the applicant must be notified of the following: 1. The grounds and reasons for the denial or disqualification. 2. The applicable complaint and grievance procedure as set forth in section MN Statutes 364.06. 3. The earliest date the person may reapply for a license 4. That all competent evidence of rehabilitation presented will be considered upon reapplication. Councilmember Sanger stated she would like to review more detailed information on the applicant’s original application. Councilmember Omodt asked about the Conditional Use Permit (CUP) that was granted to the applicant. Mr. Harmening replied the CUP was granted with the condition of approval on the liquor license and there may be additional conditions to the CUP that he is unaware of at the moment. Ms. Gohman reported the applicant’s legal name on the original application was inconsistent with legal court documents; however; the name is not in question on the current application. Meeting of October 19, 2009 (Item No. 3b) Page 2 Subject: Special Study Session Minutes October 5, 2009 Sergeant Garland reviewed the June 26, 2008, conviction in which the applicant plead guilty resulting in gross misdemeanor for interference with a 911 call, as well as four previous misdemeanors of driving under the influence (DUI) between 1996–2001. He explained interference with a 911 call means preventing another person the use of a telephone to get emergency service. He stated he does not have the police report with him to review the misdemeanor. Councilmember Finkelstein questioned what the City Council action was to be at the workshop. Mr. Scott clarified no formal action was needed other than Council reviewing and deciding if they would like to further pursue requirement information, or if they have sufficient information to make a decision on the application. After discussion it was the consensus of the City Council for Staff to provide documentation on the following: proof of completion of the applicant’s court mandated rehabilitation, any documentation regarding the applicant’s sobriety, a copy of the first liquor license application and the current application, copies of all legal convictions, and public police records. 2. Ribbon cutting – West End Art 3. City Council Bike Tour Details 4. Update on SWLRT The meeting adjourned at 7:31 p.m. ______________________________________ ______________________________________ Nancy Stroth, City Clerk Jeff Jacobs, Mayor Meeting Date: October 19, 2009 Agenda Item #: 3c UNOFFICIAL MINUTES CITY COUNCIL MEETING ST. LOUIS PARK, MINNESOTA OCTOBER 5, 2009 1. Call to Order Mayor Jacobs called the meeting to order at 7:33 p.m. Councilmembers present: Mayor Jeff Jacobs, Phil Finkelstein, Paul Omodt, Loran Paprocki and Susan Sanger. Councilmembers absent: John Basill and C. Paul Carver. Staff present: City Manager (Mr. Harmening), City Attorney (Mr. Scott), Parks and Recreation Director (Ms. Walsh), Housing Program Coordinator (Ms. Larsen), City Engineer (Mr. Brink), Public Works Director (Mr. Rardin), Deputy City Manager/Human Resources Director (Ms. Gohman) and Recording Secretary (Ms. Russo). Guests: Allison Madsen, Sunset Ridge Condominium Association Board Member and Guy Nowlan, Hennepin County. 2. Presentations - None 3. Approval of Minutes 3a. City Council Minutes of September 8, 2009 The minutes were approved as presented. 3b. City Council Study Session Minutes of September 14, 2009 Councilmember Omodt requested a change on Page 4, first paragraph to read, “He also expressed that the city should not use housing funds for parking lots.” Councilmember Finkelstein requested an addition to Page 5, second paragraph to include his request that City Council start receiving a written “City Update Report” from the Community Development Department on a quarterly or bi-annual basis. The minutes were approved as amended. 3c. City Council Special Study Session Minutes of September 21, 2009 The minutes were approved as presented. Meeting of October 19, 2009 (Item No. 3c) Page 2 Subject: City Council Minutes October 5, 2009 3d. City Council Special Canvassing Meeting of September 21, 2009 The minutes were approved as presented. 3e. City Council Meeting of September 21, 2009 The minutes were approved as presented. 4. Approval of Agenda and Items on Consent Calendar NOTE: The Consent Calendar lists those items of business which are considered to be routine and/or which need no discussion. Consent items are acted upon by one motion. If discussion is desired by either a Councilmember or a member of the audience, that item may be moved to an appropriate section of the regular agenda for discussion. 4a. Adopt Resolution No. 09-125 to identify elected and appointed officials as ‘‘employees’’ for the purposes of worker’s compensation coverage 4b. Approve an Encroachment Agreement at 1600 West End Boulevard for Temporary Private Use of Public Land for outdoor dining 4c. Approve change orders to Contract 79-09 MSC Renovation Project No. 2008-1900 4d. Approve for Filing Vendor Claims 4e. Accept for Filing Telecommunications Advisory Commission Minutes May 7, 2009 4f. Accept for Filing Charter Commission Minutes March 11, 2009 4g. Accept for Filing Board of Zoning Appeals Minutes July 30, 2009 It was moved by Councilmember Sanger, seconded by Councilmember Paprocki, to approve the Agenda as presented and items listed on the Consent Calendar; and to waive reading of all resolutions and ordinances. The motion passed 5-0. 5. Boards and Commissions 5a. Reappointment of Citizen Representatives to Boards and Commissions It was moved by Councilmember Finkelstein, seconded by Councilmember Sanger, to reappoint Kristin Piper and Robert Malooly as citizen representatives to the Community Education Advisory Commission for new terms ending June 30, 2012. The motion passed 5-0. Mayor Jacobs thanked everyone who serves on city boards, stating their service is much appreciated. Meeting of October 19, 2009 (Item No. 3c) Page 3 Subject: City Council Minutes October 5, 2009 6. Public Hearings 6a. Public Hearing – Liquor License – Noodles & Company Ms. Gohman presented the staff report stating the City received the application from The Noodle Shop Company – Colorado, Inc. dba Noodles & Company for on-sale wine and 3.2 malt liquor licenses. Mayor Jacobs opened the public hearing. No speakers were present. Mayor Jacobs closed the public hearing. It was moved by Councilmember Sanger, seconded by Councilmember Paprocki, to approve application from The Noodle Shop, Co. – Colorado Inc. doing business as Noodles & Company for on-sale wine and 3.2 malt liquor licenses to be located at 5326 16th Street West with the license term through March 1, 2010. The motion passed 5-0. 6b. Public Hearing to Consider Ordinance Modifying 2010 Compensation of the Mayor and City Councilmembers. Ms. Gohman presented the staff report stating a 5% salary reduction to the Mayor and Councilmembers would be implemented. Mayor Jacobs opened the public hearing. No speakers were present. Mayor Jacobs closed the public hearing. Councilmember Sanger stated due to the tightening budget she feels it is only appropriate for the City Council to incur a wage decrease. Mayor Jacobs agreed expressing the appropriateness in the decrease wage during this economic time as city staff has also been asked to accept wage freezes and decreases. It was moved by Councilmember Sanger, seconded by Councilmember Finkelstein, to Adopt the First Reading of an Ordinance modifying Mayor and City Councilmember 2010 compensation, and set second reading for October 19, 2009. The motion passed 5-0. Meeting of October 19, 2009 (Item No. 3c) Page 4 Subject: City Council Minutes October 5, 2009 6c. Public Hearing on Sunset Ridge Condominium Association’s Housing Improvement Area (HIA). Resolution No. 09-126 Ms. Larsen presented the staff report regarding establishing the proposed HIA for Sunset Ridge Condominiums. Mayor Jacobs opened the public hearing. Allison Madsen, Sunset Ridge Condominium Homeowners Association Board Member, thanked the City Council for their time and consideration on this project. She also thanked Councilmembers Paprocki and Finkelstein for touring the area during one of the coldest days last year. Mayor Jacobs closed the public hearing. Councilmember Sanger congratulated the Sunset Ridge Condominium Association and thanked them for all of their hard work. She noted that even though this is a larger HIA loan than previous HIA loans, it would be consistent with the city’s housing goals to preserve affordable housing in the community. She also views the improvements as being necessary, mentioning if not done there would be further deterioration of 240 units. It was moved by Councilmember Sanger, seconded by Councilmember Finkelstein, to adopt Resolution No. 09-126 approving terms of financing arrangements for the Sunset Ridge Condominium Association Housing Improvement Area pursuant to Minnesota Statutes, Sections 428A.11 to 428A.21; and to adopt First Reading of an ordinance establishing the Sunset Ridge Condominium Association Housing Improvement Area pursuant to Minnesota Statutes, Sections 428A.11 to 428A.21 and to set Second Reading for October 19, 2009. Councilmember Paprocki stated he wasn’t originally in favor of the project due to issues that contributed to a lack of maintenance. He expressed being impressed by the current association leadership and the work they have done, as well as staff’s diligence in establishing a very sound method of funding, as reasons why he is now in favor. He stressed caution to other city associations the importance of maintaining their properties. Councilmember Finkelstein stated he was also concerned with the large loan amount for this project. He felt that viewing the actual conditions of the units, and the scope of changes done by the new association board, as causes for his approval. He noted some changes included the addition of contracting with an owner’s representative, using vinyl windows, and a change in the financing that would use bond funds rather than city development funds. He stated he applauds the association for all of their efforts. The motion passed 5-0. Meeting of October 19, 2009 (Item No. 3c) Page 5 Subject: City Council Minutes October 5, 2009 7. Requests, Petitions, and Communications from the Public – None 8. Resolutions, Ordinances, Motions and Discussion Items 8a. Excelsior Blvd Roadway Improvement and Streetscape Project Approvals - Project No. 2004-0420. Resolution No. 09-127 and 09-128 Mr. Brink presented the staff report reviewing background information and aerial views of the project. He also reviewed costs and funding, project timeline, and the remaining tasks. Councilmember Finkelstein expressed his concerns with the closure time to Excelsior Blvd. Mr. Guy Nowlan, Hennepin County, stated the County has added provisions to the contract, referred to as liquidated damages, stating the contractor has a July 2, 2010 (two weeks earlier than the original date) deadline. The provision allows the contractor to determine and provide methods of construction to include longer workdays, working seven days per week, providing additional workers, and additional equipment. The provision will include liquidated damages for failure to complete work on time. Councilmember Finkelstein asked if there are any future anticipated times of closure to Excelsior Blvd. after this project is completed. Mr. Nowlan stated the County currently has no future anticipated times of closure after this project is done. Councilmember Sanger questioned what the detour routes would be during the construction. Mr. Nowlan replied the detours would include the overall use of Highway 169, I-394, Highway 100, and County Road 3 (East and West). Mayor Jacobs stated his concerns regarding the area being well signed during the construction. He questioned if buses have been notified in regard to the change in routes. Mr. Nowlan indicated Metro Transit is currently determining route adjustments. Councilmember Finkelstein stated Councilmember Basill had recommended meeting with neighborhoods and businesses to address ways to prevent cut through traffic during the construction period. Councilmember Paprocki expressed his concerns about traffic that would be created on Minnetonka Boulevard. He questioned the routing of traffic around and through the hospital. Meeting of October 19, 2009 (Item No. 3c) Page 6 Subject: City Council Minutes October 5, 2009 Mr. Brink stated immediate traffic concerns would most likely surface once the construction and closures occur. He explained some details would have to be addressed then, as the traffic may react differently than expected. Traffic would be monitored and busing concerns addressed to continue through the area. Signs would be installed throughout the area as well to facilitate safety. Mr. Nowlan added that there would be weekly Project Engineer meetings with the contractor to address changes that need to be made. Progress reporting and traffic issues would be resolved at these meetings. It was moved by Councilmember Paprocki, seconded by Councilmember Omodt, to adopt Resolution No. 09-127 approving project and entering into a Construction Cooperative Agreement with Hennepin County for Excelsior Boulevard Roadway Improvement and Streetscape Project, City Project No. 2004-0420, and authorizing the Mayor and City Manager to execute the Agreement; and to adopt Resolution No. 09-128 approving the donation of city owned parcels for right of way and easement purposes to Hennepin County for the Excelsior Boulevard Roadway Improvement and Streetscape Project, City Project No. 2004-0420. The motions passed 5-0. 8b. Urban Reforestation Program Policy. Ms. Walsh presented the staff report, reviewing the proposal and stating the major emphasis is on replacing trees lost in the city over the previous years. She stated the program proposes to plant 300-400 trees each year using the excess land sale proceeds to supplement the current CIP funds. Mayor Jacobs thanked the League of Women Voters for its email supporting this program. Councilmember Sanger stated this is a wonderful use of the funds that would benefit the neighborhoods, community and environment. Mayor Jacobs thanked the staff for their work on this program noting he feels it is a perfect fit for the excess funds, adding the trees would leave a lasting legacy within the community. It was moved by Councilmember Sanger, seconded by Councilmember Omodt, to approve the Urban Reforestation Program and Policy using the land sale proceeds to pay for the cost of implementing the program The motion passed 5-0. Meeting of October 19, 2009 (Item No. 3c) Page 7 Subject: City Council Minutes October 5, 2009 9. Communications Mayor Jacobs reported that the Wooddale Fire Station would host a Community Fire Department Open House on Tuesday, October 6, 2009, from 5 p.m. to 8 p.m. He also wished Councilmember Basill much fun at the Vikings Football game this evening. 10. Adjournment The meeting adjourned at 8:22 p.m. ______________________________________ ______________________________________ Nancy Stroth, City Clerk Jeff Jacobs, Mayor Meeting Date: October 19, 2009 Agenda Item #: 4a Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Second Reading of Ordinance Decreasing Compensation of the Mayor and City Councilmembers, effective January 1, 2010. RECOMMENDED ACTION: Motion to adopt second reading of an ordinance decreasing Mayor and City Councilmember 2010 compensation, and approve the summary ordinance for publication. POLICY CONSIDERATION: Does the City Council wish to reduce Mayor and City Councilmember 2010 compensation by 5%? BACKGROUND: According to the City Charter, City Council compensation is set by ordinance. A public hearing and first reading was held on October 5, 2009. Following adoption of this ordinance, the summary will be published and the ordinance will become effective on January 1, 2010. Effective January 1, 2010, annual compensation will be as follows: 2010 Mayor Annual Salary $11,796 2010 Councilmember Annual Salary $ 6,807 FINANCIAL OR BUDGET CONSIDERATION: A decrease in salary for the Mayor and Councilmembers will provide a reduction of expenditures in the General Fund for 2010. VISION CONSIDERATION: Not applicable. Attachments: Ordinance Ordinance Summary Prepared by: Ali Fosse, HR Coordinator Reviewed by: Nancy Gohman, Deputy City Manager/HR Director Approved by: Tom Harmening, City Manager Meeting of October 19, 2009 (Item No. 4a) Page 2 Subject: Mayor and City Council 2010 Compensation ORDINANCE NO. _____-09 ORDINANCE SETTING SALARIES FOR THE MAYOR AND COUNCILMEMBERS THE CITY COUNCIL OF ST. LOUIS PARK ORDAINS: Section 1. The annual salary of the Mayor shall be $11,796 and the annual salary of each Councilmember shall be $6,807 until changed by ordinance as provided in Section 2.07 of the St. Louis Park Home Rule Charter or MN Session Laws 2009 Chapter 152 Sec. 17. Section 2. Effective Date. This ordinance shall be effective as follows: First Reading and Public Hearing: October 5, 2009 Second Reading: October 19, 2009 Date of Publication: October 29, 2009 Date Ordinance Takes Effect: January 1, 2010 Reviewed for Administration: Adopted by the City Council October 19, 2009 City Manager Mayor Attest: Approved as to Form and Execution: City Clerk City Attorney Meeting of October 19, 2009 (Item No. 4a) Page 3 Subject: Mayor and City Council 2010 Compensation SUMMARY ORDINANCE NO. _____-09 AN ORDINANCE SETTING SALARIES FOR THE MAYOR AND COUNCILMEMBERS THE CITY COUNCIL OF ST. LOUIS PARK ORDAINS that the annual salary of the Mayor shall be $11,796, and the annual salary of each Councilmember shall be $6,807, until changed by ordinance as provided in Section 2.07 of the St. Louis Park Home Rule Charter or MN Session Laws 2009 Chapter 152 Sec. 17. This ordinance shall take effect January 1, 2010. Adopted by the City Council October 19, 2009. ____________________________________ Jeffrey W. Jacobs /s/ Mayor A copy of the full text of this ordinance is available for inspection with the City Clerk. Published in St. Louis Park Sailor: October 29, 2009 Meeting Date: October 19, 2009 Agenda Item #: 4b Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Establishment of Sunset Ridge Condominium Association Housing Improvement Area (HIA). RECOMMENDED ACTION: Motion to adopt the following three actions which will allow for the implementation of the housing improvement area project: 1. Motion to adopt second reading of an ordinance to establish the Sunset Ridge Condominium Association Housing Improvement Area, approve summary, and authorize publication. 2. Motion to approve resolution to impose fees. 3. Motion to authorize execution of Contract for Private Development and any other related documents, by the Mayor and City Manager, between the City and Sunset Ridge Condominium Association. POLICY CONSIDERATION: Does the City Council wish to take the final actions necessary to establish and implement the Sunset Ridge Housing Improvement Area? The City is authorized by the state to establish HIAs as a finance tool for private housing improvements. An HIA is a defined area within a city where housing improvements are made and the cost of the improvements are paid in whole or in part from fees imposed on the properties within the area. The City adopted an HIA policy in 2001 and has established four HIA’s. The Sunset Ridge Condominium HIA proposal meets the intent of city policy. BACKGROUND: On October 5, 2009, the City Council held a public hearing to establish the Sunset Ridge Condominium Association as a Housing Improvement Area (HIA). The association petitioned the City to establish the area for the purpose of financing needed common area improvements. The Council approved the first reading of an ordinance to establish the Sunset Ridge Condominium HIA by a 5-0 vote and scheduled the second reading for October 19, 2009. The recently amended HIA statute requires the Council to provide full disclosure of public expenditures, as well as the terms of any loans, bonds, or other financing arrangements for housing improvement area projects prior to establishing a housing improvement area. This disclosure was provided as part of the resolution approved at the meeting October 5 meeting. The attached staff report for the October 5, 2009 public hearing provides detailed background information. The City Council hearing was attended by approximately ten Sunset Ridge Condominium Association owners. An Association Board Member spoke in support of creating the HIA and no Meeting of October 19, 2009 (Item 4b) Page 2 Subject: 2nd Reading - Sunset Ridge Condominium HIA one spoke in opposition. The maximum loan amount would be $4,432,317 with a 20 year term at 5.89% interest rate. Fees would be payable with real estate taxes over a 20 year period beginning in 2011, or owners may opt to prepay the imposed fee by March 31, 2010. Required Implementation Actions: 1. Ordinance Establishing the Sunset Ridge Condominium Association Housing Improvement Area The ordinance establishes a housing improvement area within which housing improvements are made or constructed and the costs of the improvements are paid in whole or in part from fees imposed within the area. The ordinance documents the process and provides the finance tool for common area improvements. Significant issues addressed in the ordinance are: • The City’s goal to maintain and preserve the City’s housing stock and stabilize neighborhoods. • A majority of owners filed a petition requesting a public hearing regarding establishment of the HIA. • The association has documented that without establishment of the HIA, the common area improvements could not be made. • A public hearing was conducted on October 5, 2009. The City is required to publish a summary of the ordinance (attached) and mail the ordinance summary to owners of all units within five days of adoption of the ordinance. 2. Resolution to Impose Fees This document ensures that the City meets statutory requirements of imposing fees to unit owners for repayment of the association loan. The key issues are: • The fee shall be imposed for Common Elements based on the square footage (percentage of undivided ownership) of each unit, and shall be imposed for Limited Common Elements based on the actual cost of windows and doors for each unit, all as prescribed in the Declaration Establishing a Plan For Apartment Ownership Pursuant to the Minnesota Uniform Condominium Act for Sunset Ridge Condominium. • Fees will be payable beginning in 2011. Unit owners have been notified of their individual liability. • Fees will be payable with real estate tax payments. • The process for prepayment of fees by owners is described. • A written objection process allows individual owners to file an objection of inclusion in the area and subjection of fees. • A veto period of 45 days follows the adoption of the ordinance, where 35% of the owners, or 35% of tax capacity, may file written objections. When this occurs the statute requires that the HIA not be put in place. The City is required to mail a summary of the resolution (attached) to owners of all units within five days of its approval along with a notice of the veto process. Meeting of October 19, 2009 (Item 4b) Page 3 Subject: 2nd Reading - Sunset Ridge Condominium HIA 3. Contract for Private Development The City would enter into the Contract for Private Development with the Sunset Ridge Condominium Association after the 45 day veto period expires. Staff is working with Kennedy & Graven, Association Board members and their property management company, New Concepts Management Group, regarding final revisions. Kennedy & Graven has outlined the major business points of the agreement which is consistent with the previous HIA agreements: • Association will provide ongoing financial reports & records for the term of the loan. • Association will provide its assets in the form of dues, fees, assessments and covenants as security to the City. • Association will retain a replacement reserve fund agreed upon by the city and association for the term of the loan. • Association will retain professional property management for the term of loan. • Association will ensure improvements are completed according to specific requirements. • Monies will be disbursed as work is verified by City representatives as being completed. • Association will provide notice of fee to prospective buyers. 4. City of St. Louis Park Economic Development Authority (EDA) Internal Loan Fund Resolution The Internal Loan Fund resolution will be considered at a future EDA meeting. There will be a short term construction loan using the City/EDA Development Fund prior to issuing bonds, to allow for a longer prepayment period. The resolution formalizes the loan mechanism and includes: • A method of segregating loan funds from City funds by establishing a project fund. • The maximum the total loan amount would be up to $4,432,317, which includes construction costs for improvement of $4,028,674; administrative costs of $96,643 and finance and bond issuance costs of $307,000. • 20 year term, 5.89% interest, accrual begins January 1, 2011. • Disbursement will be made to association upon written certification that items proposed for payment are complete and necessary. FINANCIAL OR BUDGET CONSIDERATION: The proposed HIA would result in the City lending Sunset Ridge Condominium Association a maximum of $4,432,317. Bonds will be issued to fund this project. This will alleviate the concern that large amounts of City reserve funds be tied up for a twenty year period and will ensure that the City has sufficient dollars available for more immediate cash flow needs. Since the Association desires to begin construction as early as December 2009 and to allow for a reasonable prepayment period the City will be providing a construction bridge loan. When bonds are issued in April, the short term loan will be repaid with the bond funds. The City will realize interest earnings of up to $65,000 on the bridge construction loan. The short term construction loan will be funded through the Development Fund, which is consistent with past funding of HIAs. Meeting of October 19, 2009 (Item 4b) Page 4 Subject: 2nd Reading - Sunset Ridge Condominium HIA All costs of the HIA are funded with the loan. The administrative costs incurred by the city are covered by an administrative fee of one-half of one percent of the project cost which equals $20,143 and is paid to the City after the loan closing. The underwriting, bond issuance costs, all soft costs are all included in the loan amount. An internal loan resolution will be drafted to formalize the arrangement and will be considered at a future Economic Development Authority meeting. A Development Agreement with the Association will ensure that the loan is secured by Association Assets, defined as dues, fees, assessments and other income owing to the Association from unit owners. Fees will be payable with property tax payments beginning in 2011. Owners will have the option to prepay prior to the fees being assessed and avoid interest costs. VISION CONSIDERATION: The proposed Sunset Ridge Condominium Owners’ HIA improvements are consistent with Vision St. Louis Park and the Strategic Directions adopted by the City Council: “St. Louis Park is committed to providing a well-maintained and diverse housing stock”. The HIA tool addresses affordably valued, aging owner-occupied townhouse and condominium housing stock. The proposed improvements specifically address the focus of property maintenance to foster quality housing and community aesthetics. The proposed improvements also preserve affordable single- family home ownership by making the improvements affordable using a low interest long-term loan. Attachments: Ordinance Establishing the Sunset Ridge Condominium Association Improvement Area Summary of Ordinance Resolution Approving a Housing Improvement Fee for the Sunset Ridge Condominium Association HIA Notice to Owners with Summaries or Ordinance and Resolution Council Report of October 5, 2009 Prepared by: Kathy Larsen, Housing Programs Coordinator Reviewed by: Kevin Locke, Community Development Director Approved by: Tom Harmening, City Manager Meeting of October 19, 2009 (Item 4b) Page 5 Subject: 2nd Reading - Sunset Ridge Condominium HIA ORDINANCE NO. ____-09 ORDINANCE ESTABLISHING THE SUNSET RIDGE CONDOMINIUM ASSOCIATION IMPROVEMENT AREA PURSUANT TO MINNESOTA STATUTES, SECTIONS 428A.11 to 428A.21. BE IT ORDAINED by the City Council of the City of St. Louis Park as follows: Section 1. Recitals. 1.01. The City of St. Louis Park ("City") is authorized under Minnesota Statutes, Sections 428A.11 to 428A.21 (the "Act") to establish by ordinance a housing improvement area within which housing improvements are made or constructed and the costs of the improvements are paid in whole or in part from fees imposed within the area. 1.02. The St. Louis Park City Council (“Council”) adopted a Housing Improvement Area policy on July 16, 2001. 1.03. The City has determined a need to establish the Sunset Ridge Condominium Association Housing Improvement Area as further defined herein, in order to facilitate certain improvements to property known as the "Sunset Ridge Condominium Association’” all in accordance with the Housing Improvement Area policy. 1.04. The City has consulted with the Sunset Ridge Condominium Association (the “Condominium Association”) and with residents in the proposed Sunset Ridge Condominium Association Housing Improvement Area regarding the establishment of the Sunset Ridge Condominium Association Housing Improvement Area and the housing improvements to be constructed and financed under this ordinance. Section 2. Findings. 2.01. The Council finds that, in accordance with Section 428A.12 of the Act, owners of at least 25 percent of the housing units within the proposed Sunset Ridge Condominium Association Housing Improvement Area have filed a petition with the City Clerk requesting a public hearing regarding establishment of such housing improvement area. 2.02. The Council has on October 5, 2009, conducted a public hearing, duly noticed in accordance with Section 428A.13 of the Act, regarding adoption of this ordinance, at which all persons, including owners of property within the proposed Sunset Ridge Condominium Association Housing Improvement Area, were given an opportunity to be heard. 2.03. The Council finds that, without establishment of the Sunset Ridge Condominium Association Housing Improvement Area, the Housing Improvements (as hereinafter defined) could not be made by the condominium association for, or the housing unit owners in, the Sunset Ridge Condominium Association. Meeting of October 19, 2009 (Item 4b) Page 6 Subject: 2nd Reading - Sunset Ridge Condominium HIA 2.04. The Council further finds that designation of the Sunset Ridge Condominium Association Housing Improvement Area is needed to maintain and preserve the housing units within such area. 2.05. The Council further finds that by Resolution No. ___________ adopted on the date hereof, the City has provided full disclosure of public expenditures, loans, bonds, or other financing arrangements in connection with the Sunset Ridge Housing Improvement Area, and has determined that the Sunset Ridge Condominium Association will contract for the Housing Improvements. 2.06. The City will be the implementing entity for the Sunset Ridge Condominium Association Housing Improvement Area and the improvement fee. 2.07. The Council finds that the Sunset Ridge Condominium Association Housing Improvement Area meets each of the approval criteria contained in the Housing Improvement Area Policy (listed as 5.01A- 5.01M), including the criterion that a majority of the condominium association owners support the project and the Housing Improvement Area financing. The Condominium Association presented evidence to the Council adequate to demonstrate that these criteria were met, including presentation to the Council of the petitions described in 2.01 above. Section 3. Housing Improvement Area Defined. 3.01. The Sunset Ridge Condominium Association Housing Improvement Area is hereby defined as the area of the City legally described in Exhibit A. 3.02. The Sunset Ridge Condominium Association Housing Improvement Area contains 240 housing units as of the date of adoption of this ordinance, along with garage units and common areas. Section 4. Housing Improvements Defined. 4.01. For the purposes of this ordinance and the Sunset Ridge Condominium Association Housing Improvement Area, the term "Housing Improvements" shall mean the following improvements to housing units, garages, and common areas within the Sunset Ridge Condominium Association Housing Improvement Area: Exterior siding and trim will be replaced on all buildings. Windows and trim will be replaced. Entry doors, trim and patio doors will be replaced. Soffits and fascia will be replaced. Garages will be resided and new garage doors installed. Patios, decks and porches will be replaced as needed. Lighting will be replaced. Miscellaneous vents, signs, mail slot will be replaced with minor electrical work as needed. Water damage will be remediated. Lock boxes will be installed for emergency fire entrance. 4.02. Housing Improvements shall also be deemed to include: (a) all costs of architectural and engineering services in connection with the activities described in Section 4.01; (b) all administration, legal and consultant costs in connection with the Sunset Ridge Condominium Association Housing Improvement Area; and Meeting of October 19, 2009 (Item 4b) Page 7 Subject: 2nd Reading - Sunset Ridge Condominium HIA (c) costs of arranging financing for the Housing Improvements under the Housing Improvement Act; and (d) interest on the internal loan as described in Sections 5.04 and 6.01. Section 5. Housing Improvement Fee. 5.01. The City may, by resolution adopted in accordance with the petition, hearing and notice procedures required under Section 428A.14 of the Act, impose a fee on the housing units within the Sunset Ridge Condominium Association Housing Improvement Area, at a rate, term or amount sufficient to produce revenues required to provide the Housing Improvements (hereinafter referred to as the "Housing Improvement Fee"), subject to the terms and conditions set forth in this Section. 5.02. The Housing Improvement Fee shall be imposed for Common Elements based on the square footage (percentage of undivided ownership) of each unit, and shall be imposed for Limited Common Elements based on the actual cost of windows and doors for each unit, all as prescribed in the Declaration Establishing a Plan For Apartment Ownership Pursuant to the Minnesota Uniform Condominium Act for Sunset Ridge Condominium. 5.03. The Housing Improvement Fee shall be imposed and payable for a period no greater than 20 years after the first installment is due and payable. 5.04. Housing unit owners shall be permitted to prepay the Housing Improvement Fee in accordance with the terms specified in the resolution imposing the fee. 5.05. The Housing Improvement Fee shall not exceed the amount specified in the notice of public hearing regarding the approval of such fee; provided, however, that the Housing Improvement Fee may be reduced after approval of the resolution setting the Housing Improvement Fee, in the manner specified in such resolution. Section 6. Housing Improvement Area Loan. 6.01. At any time after a contract with the Condominium Association for construction of all or part of the Housing Improvements has been entered into or the work has been ordered, and the period for prepayment of the Housing Improvement Fee has begun as described in Section 5.04 hereof, the Council may begin disbursement to the Condominium Association of the proceeds of an internal loan (the “loan”) of available City funds in the principal amounts necessary to finance the cost of the Housing Improvements that have not been prepaid, together with administrative costs. 6.02. The City may refinance the loan or any unpaid portion of the loan at any time by issuing its bonds secured by Housing Improvement Fees, as authorized pursuant to Section 428A.16 of the Act. Section 7. Annual Reports. 7.01. On March 1, 2011, and each March 1, thereafter until there are no longer any outstanding obligations issued under the Act in connection with the Sunset Ridge Condominium Meeting of October 19, 2009 (Item 4b) Page 8 Subject: 2nd Reading - Sunset Ridge Condominium HIA Association Housing Improvement Area, Sunset Ridge Condominium Association (and any successor in interest) shall submit to the City Clerk a copy of the condominium association's audited financial statements. 7.02. The Condominium Association (and any successor in interest) shall also submit to the City any other reports or information at the times and as required by any contract entered into between that entity and the City. Section 8. Notice of Right to File Objections. 8.01. Within five days after the adoption of this ordinance, the City Clerk is authorized and directed to mail to the owner of each housing unit in the Sunset Ridge Condominium Association Housing Improvement Area: a summary of this ordinance; notice that owners subject to the proposed Housing Improvement Fee have a right to veto this ordinance if owners of at least 35 percent of the housing units within the Sunset Ridge Condominium Association Housing Improvement Area file a written objection with the City Clerk before the effective date of this ordinance; and notice that a copy of this ordinance is on file with the City Clerk for public inspection. Section 9. Amendment. 9.01. This ordinance may be amended by the Council upon compliance with the public hearing and notice requirements set forth in Section 428A.13 of the Act. Section 10. Effective Date. 10.1. This ordinance shall be effective 45 days after adoption hereof. Read, approved and adopted and ordered published at a regular meeting of the City Council of the City of St. Louis Park on October 19, 2009. Reviewed for Administration: Adopted by the City Council October 19, 2009 City Manager Mayor Attest: Approved as to form and execution: City Clerk City Attorney Meeting of October 19, 2009 (Item 4b) Page 9 Subject: 2nd Reading - Sunset Ridge Condominium HIA SUMMARY ORDINANCE NO. _____-09 ORDINANCE ESTABLISHING THE SUNSET RIDGE CONDOMINIUM ASSOCIATION HOUSING IMPROVEMENT AREA PURSUANT TO MINNESOTA STATUTES, CHAPTER 428A.11 to 428A.21. This ordinance establishes the Sunset Ridge Condominium Association Housing Improvement Area, which is the area legally described on Exhibit A of the Ordinance, and specifies the "Housing Improvements" that will be constructed in Sunset Ridge Condominium Association Housing Improvement Area and financed with the Housing Improvement Fee. This ordinance provides that the City may impose a fee on housing units in an amount sufficient to produce revenues required to provide the Housing Improvements (the “Housing Improvement Fee”). The Housing Improvement Fee is set by a separate City Council resolution, but the ordinance lays out the ground rules on how the Housing Improvement Fee will be determined. Those rules are summarized as follows: • The Housing Improvement Fee will be imposed for Common Elements based on the square footage (percentage of undivided ownership) of each unit, and will be imposed for Limited Common Elements based on the actual cost of windows and doors for each unit. • The Housing Improvement Fee may be prepaid according to the terms set forth in the resolution. • If the Housing Improvement Fee is not prepaid by March 31, 2010, it will be payable over 20 years. • The Housing Improvement Fee will be collected at the same time and in the same manner as property taxes. • The total Housing Improvement Fee for each unit may not exceed the amount specified in the notice of public hearing for the resolution imposing the Housing Improvement Fee. This ordinance provides that at any time after the City has entered into a contract with the Sunset Ridge Condominium Association for construction of the Housing Improvements, or after work has been ordered, the Council may begin disbursement to the Association of the proceeds of (a) an internal loan of available City funds in the principal amounts necessary to finance the cost of the Housing Improvements that have not been prepaid, together with administrative costs, or (b) bonds of the City secured by Housing Improvement Fees. Any internal loan will be refinanced through the issuance of bonds secured by Housing Improvement Fees. This ordinance requires that Sunset Ridge Condominium Association submit audited financial statements to the City each year while there are outstanding obligations issued under the Act. Meeting of October 19, 2009 (Item 4b) Page 10 Subject: 2nd Reading - Sunset Ridge Condominium HIA This ordinance shall take effect 45 days after the October 19, 2009 date of adoption, unless owners of at least 35 percent of the housing units in the Sunset Ridge Condominium Housing Improvement Area file an objection with the City Clerk prior to that effective date. Adopted by the City Council October 19, 2009 Jeffrey W. Jacobs /s/ Mayor A copy of the full text of this ordinance is available for inspection with the City Clerk. Published in St. Louis Park Sailor: October 29, 2009 Meeting of October 19, 2009 (Item 4b) Page 11 Subject: 2nd Reading - Sunset Ridge Condominium HIA EXHIBIT A TO ORDINANCE NO. ____-09 Legal description Lot 1, Block 1, FARRS SUNSET RIDGE, according to the plat thereof on file and of record in the office of the County Recorder in and for Hennepin County, Minnesota. Meeting of October 19, 2009 (Item 4b) Page 12 Subject: 2nd Reading - Sunset Ridge Condominium HIA RESOLUTION NO. 09-____ RESOLUTION APPROVING A HOUSING IMPROVEMENT FEE FOR THE SUNSET RIDGE CONDOMINIUM ASSOCIATION HOUSING IMPROVEMENT AREA PURSUANT TO MINNESOTA STATUTES, SECTIONS 428A.11 to 428A.21. BE IT RESOLVED by the City Council of the City of St. Louis Park as follows: Section 1. Recitals. 1.01. The City of St. Louis Park ("City") is authorized under Minnesota Statutes, Sections 428A.11 to 428A.21 (the "Act") to establish by ordinance a housing improvement area within which housing improvements are made or constructed and the costs of the improvements are paid in whole or in part from fees imposed within the area. 1.02. The St. Louis Park City Council (“Council”) adopted a Housing Improvement Area policy on July 16, 2001. 1.03. By Ordinance No. ______ adopted on the date hereof (the "Enabling Ordinance"), the Council has established the Sunset Ridge Condominium Association Housing Improvement Area in order to facilitate certain improvements to property known as the "Sunset Ridge Condominium Association", all in accordance with the Housing Improvement Area policy. 1.04. In accordance with Section 428A.12 of the Act, owners of at least 25 percent of the housing units within the Sunset Ridge Condominium Association Housing Improvement Area have filed a petition with the City Clerk requesting a public hearing regarding imposition of a housing improvement fee for the Sunset Ridge Condominium Association Housing Improvement Area. 1.05. The Council has on October 5, 2009 conducted a public hearing, duly noticed in accordance with Section 428A.13 of the Act, regarding adoption of this resolution at which all persons, including owners of property within the Sunset Ridge Condominium Association Housing Improvement Area, were given an opportunity to be heard. 1.06. The Council finds that the Sunset Ridge Condominium Association Housing Improvement Area meets each of the approval criteria contained in the Housing Improvement Area Policy (listed as 5.01A- 5.01M), including the criterion that a majority of the condominium association owners support the project and the Housing Improvement Area financing. 1.07. Prior to the date hereof, Sunset Ridge Condominium Association (the "Condominium Association") has submitted to the City a financial plan prepared by Reserve Advisors, Inc., an independent third party, acceptable to the City and the Condominium Association, that provides for the Condominium Association to finance maintenance and operation of the common elements in the Sunset Ridge Condominium Association and a long-range plan to conduct and finance capital improvements therein, all in accordance with Section 428A.14 of the Act. Meeting of October 19, 2009 (Item 4b) Page 13 Subject: 2nd Reading - Sunset Ridge Condominium HIA 1.08. For the purposes of this Resolution, the terms "Sunset Ridge Condominium Association Housing Improvement Area" and "Housing Improvements" have the meanings provided in the Enabling Ordinance. Section 2. Housing Improvement Fee Imposed. 2.01. The City hereby imposes a fee on each housing unit within the Sunset Ridge Condominium Association Housing Improvement Area (the "Housing Improvement Fee"), as specified in Exhibit A attached hereto, which Housing Improvement Fee is imposed for Common Elements based on the square footage (percentage of undivided ownership) of each unit, and imposed for Limited Common Elements based on the actual cost of windows and doors for each unit, all as prescribed in the Declaration Establishing a Plan For Apartment Ownership Pursuant to the Minnesota Uniform Condominium Act for Sunset Ridge Condominium. 2.02. The Council hereby finds that the Housing Improvement Fee for the Common Elements is imposed on the basis of square footage of each unit, and that the basis for imposing the Housing Improvement Fee for the Limited Common Elements is more fair and equitable than a fee based on square footage or tax capacity. This finding is based on the reasoning set forth in the Memorandum to the Council from City staff dated September 9, 2009 and on file with the City Clerk, which Memorandum is incorporated herein by reference. 2.03. The owner of any housing unit in the Sunset Ridge Condominium Association Housing Improvement Area may prepay the Housing Improvement Fee in total and without interest thereon between the effective date of this resolution and March 31, 2010. The amount of the prepayment is shown under the headings Total Prepayment Fee in Exhibit A. Partial prepayment of the Housing Improvement Fee shall not be permitted. Prepayment must be made to the City Treasurer. After expiration of the prepayment period on March 31, 2010, owners may not prepay any portion of the Annual Fee. 2.04. If the Total Prepayment Fee is not paid between the effective date of this resolution and March 31, 2010, the Housing Improvement Fee shall be imposed as an annual fee, in the amount shown under the heading Annual Fee in Exhibit A. The Housing Improvement Fee shall be imposed in equal installments, beginning in 2011, for a period no greater than 20 years after the first installment is due and payable. The Annual Fee shall be deemed to include interest on the unpaid portion of the total Housing Improvement Fee. Interest shall begin to accrue on January 1, 2011 at an annual interest rate of 5.89 percent per annum. The Annual Fee shall be structured such that estimated collection of the Annual Fee will produce at least five percent in excess of the amount needed to meet, when due, the principal and interest payments on the Housing Improvement Fee. 2.04. Unless prepaid between the effective date of this resolution and March 31, 2010, the Housing Improvement Fee shall be payable at the same time and in the same manner as provided for payment and collection of ad valorem taxes, as provided in Minnesota Statutes, Sections 428A.15 and 428A.05. As set forth therein, the Housing Improvement Fee is not included in the calculation of levies or limits on levies imposed under any law or charter. Meeting of October 19, 2009 (Item 4b) Page 14 Subject: 2nd Reading - Sunset Ridge Condominium HIA 2.05 A de minimis fee may be imposed by Hennepin County for services in connection to administration required in order for the fee to be made payable at the same time and in the same manner as provided for payment and collection of ad valorem taxes. Section 3. Notice of Right to File Objections. 3.01. Within five days after the adoption of this Resolution, the City Clerk is authorized and directed to mail to the owner of each housing unit in the Sunset Ridge Condominium Association Housing Improvement Area: a summary of this Resolution; notice that owners subject to the Housing Improvement Fee have a right to veto this Resolution if owners of at least 35 percent of the housing units within the Sunset Ridge Condominium Association Housing Improvement Area file a written objection with the City Clerk before the effective date of this Resolution; and notice that a copy of this Resolution is on file with the City Clerk for public inspection. Section 4. Effective Date. 4.01. This Resolution shall be effective 45 days after adoption hereof. Section 5. Filing of Housing Improvement Fee. 5.01. The City Clerk shall file a certified copy of this resolution together with a final update of Exhibit A hereto to the Hennepin County Director of Taxation to be recorded on the property tax lists of the county for taxes payable in 2011 and thereafter. Approved by the City Council of the City of St. Louis Park this 19h day of October 2009. Reviewed for Administration: Adopted by the City Council October 19, 2009 City Manager Mayor Attest: City Clerk Meeting of October 19, 2009 (Item 4b) Page 15 Subject: 2nd Reading - Sunset Ridge Condominium HIA EXHIBIT A TO RESOLUTION NO. 09-____ Meeting of October 19, 2009 (Item 4b) Page 16 Subject: 2nd Reading - Sunset Ridge Condominium HIA Meeting of October 19, 2009 (Item 4b) Page 17 Subject: 2nd Reading - Sunset Ridge Condominium HIA Meeting of October 19, 2009 (Item 4b) Page 18 Subject: 2nd Reading - Sunset Ridge Condominium HIA NOTICE TO RESIDENTS OF SUNSET RIDGE CONDOMINIUM ASSOCIATION REGARDING SUNSET RIDGE CONDOMINIUM ASSOCIATION HOUSING IMPROVEMENT AREA AND HOUSING IMPROVEMENT FEE On October 19, 2009 the City Council of the City of St. Louis Park adopted Ordinance No. ________establishing the Sunset Ridge Condominium Association Housing Improvement Area, and Resolution No _____ imposing a housing improvement fee to finance various housing improvements in that area, all pursuant to Minnesota Statutes, Chapter 428A.11 to 428A.21 (the "Act"). Owners of more than 25 percent of the housing units in Sunset Ridge Condominium Association Housing Improvement Area filed petitions with the City Clerk requesting a public hearing regarding both the ordinance and the fee resolution. The public hearings for the ordinance and the fee resolution were held on October 5, 2009. Within 5 days after adoption of the ordinance and the resolution, the City is required under the Housing Improvement Act to mail this notice to owners of each housing unit in the affected area. Following is a summary of the ordinance and the resolution, and some important information about your rights as an owner of a housing unit in Sunset Ridge Condominium Association Housing Improvement Area. SUMMARY OF ORDINANCE NO. Affected Area: The ordinance establishes Sunset Ridge Condominium Association Housing Improvement Area, which is the area legally described on Exhibit A. Housing Improvements: The ordinance specifies the "Housing Improvements" that will be constructed in Sunset Ridge Condominium Association Housing Improvement Area and financed with the Housing Improvement Fee. Those improvements are defined as follows: The proposed improvements include: Exterior siding and trim will be replaced on all buildings. Windows and trim will be replaced. Entry doors, trim and patio doors will be replaced. Soffits and fascia will be replaced. Garages will be resided and new garage doors installed. Patios, decks and porches will be replaced as needed. Lighting will be replaced. Miscellaneous vents, signs, mail slot will be replaced with minor electrical work as needed. Water damage will be remediated. Lock boxes will be installed for emergency fire entrance. Housing Improvement Fee: The ordinance provides that the City may impose a fee on housing units in an amount sufficient to produce revenues required to provide the Housing Improvements. The fee is set by a separate City Council resolution (see below), but the ordinance lays out the ground rules on how the fee will be determined. Those rules are summarized as follows: • The fee shall be imposed for Common Elements based on the square footage (percentage of undivided ownership) of each unit, and shall be imposed for Limited Common Elements based on the actual cost of windows and doors for each unit, all as prescribed in the Declaration Meeting of October 19, 2009 (Item 4b) Page 19 Subject: 2nd Reading - Sunset Ridge Condominium HIA Establishing a Plan For Apartment Ownership Pursuant to the Minnesota Uniform Condominium Act for Sunset Ridge Condominium. • The fee may be prepaid according to the terms set forth in the resolution. • If the fee is not prepaid by March 31, 2010, it will be payable over a period of 20 years. • The fee will be collected at the same time and in the same manner as property taxes. • The total fee for each unit may not exceed the amount specified in the notice of public hearing for the resolution imposing the fee. Financing: The ordinance provides that at any time after the City has entered into a contract with the Sunset Ridge Condominium Association for construction of the Housing Improvements, or after work has been ordered, the Council may begin disbursement to the Association of the proceeds of (a) an internal loan of available City funds in the principal amounts necessary to finance the cost of the Housing Improvements that have not been prepaid, together with administrative costs, or (b) bonds of the City secured by Housing Improvement Fees, as provided in Section 428A.16 of the Act.. Any portion of the Housing Improvements temporarily financed through an internal loan will be refinanced through bonds secured by Housing Improvement Fees. Annual Report: The ordinance requires that Sunset Ridge Condominium Association submit audited financial statements to the City each year while there are outstanding obligations issued under the Act. SUMMARY OF RESOLUTION NO. ______ Fee Imposed: The resolution describes the total Housing Improvement Fee for each housing unit. The fee shall be imposed for Common Elements based on the square footage (percentage of undivided ownership) of each unit, and shall be imposed for Limited Common Elements based on the actual cost of windows and doors for each unit, all as prescribed in the Declaration Establishing a Plan For Apartment Ownership Pursuant to the Minnesota Uniform Condominium Act for Sunset Ridge Condominium. The estimated total cost of the Housing Improvements is: $4,432,317 including administrative and financing costs. The annual fee per unit is shown on Exhibit A to the resolution. Prepayment: The Housing Improvement Fee may be prepaid in total, without interest, before March 31, 2010. After expiration of the prepayment period on March 31, 2010, owners may not prepay any portion of the Annual Fee. Annual Payment: For housing unit owners who do not prepay the Housing Improvement Fee on or before March 31, 2010, an annual Housing Improvement Fee will be imposed beginning in January, 2011, for a period no greater than 20 years. The fee will include interest at a rate of 5.89%. County Fee: An additional fee of less than $5.00 may be imposed by Hennepin County for administrative services in order for the Housing Improvement Fee to be made payable at the same time and in the same manner as provided for payment and collection of ad valorem taxes. Meeting of October 19, 2009 (Item 4b) Page 20 Subject: 2nd Reading - Sunset Ridge Condominium HIA NOTICE OF RIGHT TO FILE OBJECTIONS Housing unit owners subject to the Housing Improvement Fee have a right to veto either the ordinance, the fee resolution, or both if owners of at least 35 percent of the housing units within Sunset Ridge Condominium Association Housing Improvement Area file an objection with the City Clerk before the effective date of the ordinance or the resolution. The key dates are as follows: Ordinance and Resolution adopted: October 19, 2009 Resolution and Ordinance effective; veto/objections filing deadline: December 3, 2009 City deadline to prepay fee in total without interest: March 31, 2010 FURTHER INFORMATION Copies of Ordinance No. ______and Resolution No. _____ are on file with City Clerk for public inspection (The fee for each unit is attached as Exhibit A to the resolution). If you have questions about the Sunset Ridge Condominium Association Housing Improvement Area or the housing improvement fee, contact Kathy Larsen, Housing Program Coordinator, at 952-924-2196. Dated: October 19, 2009 Meeting of October 19, 2009 (Item 4b) Page 21 Subject: 2nd Reading - Sunset Ridge Condominium HIA Meeting Date: October 5, 2009 Agenda Item #: 6c Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Public Hearing on Sunset Ridge Condominium Association’s Housing Improvement Area (HIA). RECOMMENDED ACTION: Mayor to close Public Hearing. Motion to Adopt Resolution approving terms of financing arrangements for the Sunset Ridge Condominium Association Housing Improvement Area pursuant to Minnesota Statutes, Sections 428A.11 to 428A.21. Motion to Adopt First Reading of an ordinance establishing the Sunset Ridge Condominium Association Housing Improvement Area pursuant to Minnesota Statutes, Sections 428A.11 to 428A.21 and to set Second Reading for October 19, 2009. POLICY CONSIDERATION: Does the City Council wish to move forward with the creation of a Housing Improvement Area for the Sunset Ridge Condominium Association? The City is authorized by the state to establish HIAs as a finance tool for private housing improvements. An HIA is a defined area within a city where housing improvements are made and the cost of the improvements are paid in whole or in part from fees imposed on the properties within the area. The City adopted an HIA policy in 2001, and has established four HIA’s. The Sunset Ridge Condominium HIA proposal meets the intent of city policy. In the 2009 session, the state legislature extended the HIA statute for another three years. BACKGROUND: At the September 14, 2009 study session Council discussed the Sunset Ridge Condominium Association’s HIA proposal and request for a Public Hearing. The Council favorably noted that the Association had made strides to reduce the owners’ costs since the original proposal in 2008. Sunset Ridge is located between 2010 and 2260 Ridge Drive. There are nine buildings with 240 total units. The buildings were built between 1981 and 1987. 83% of the units are owner occupied. Meeting of October 19, 2009 (Item 4b) Page 22 Subject: 2nd Reading - Sunset Ridge Condominium HIA In November 2008, a majority of owners signed petitions requesting the Council schedule a public hearing to establish the HIA and impose fees. Petitions have been received from 55% or 133 of the 240 owners. According to city policy and statutory requirements, the only time in which a city may implement an HIA is when Association members petition the city to do so. State Statute requires that 25% of the owners sign petitions, while City policy requires petitions from a majority of the owners. Kennedy & Graven, City’s counsel on HIAs, stated that the petitions collected in 2008 are viable as long as the project has not increased in scope or cost. Analysis of Application: The following analysis describes how the proposal meets the HIA policy and intentions of the statute. 1. The City’s policy requires that only associations where the median unit value is less than or equal to MN Housing’s 1st Time Home Buyer limit of $269,000 (in 2009) may apply. The 2009 median estimate market value of units in this association is $118,500. 2. The Association contracted with a third party to conduct a reserve study. In April of 2006, the Association had a reserve study conducted by Reserve Advisors, Inc. The study includes a physical needs assessment, thirty year capital improvement plan and a financial analysis of the existing and projected financial situation. The reserve study takes into account a loan to fund the exterior siding and window project. The funding plan indicates that projected association fee increases will meet operational needs and the Association will be capable of funding future improvements with their reserves. 3. Project Costs are reasonable and eligible for use of the HIA. To ensure the proposed scope and cost was the most responsible possible, the Board hired an “Owners Representative”. Over the summer of 2009, Total Project Consultants, LLC, reviewed the capital improvement plan, reviewed the proposed scope of improvements, researched alternative products, and developed a revised scope of work. The original work was estimated to cost $4,775,500. The revised scope is estimated at $4,028,674; a reduction of nearly $750,000 which results from: a. Using vinyl windows rather than aluminum clad wood windows. The vinyl product has the same energy saving attributes and the same warranty as the more expensive wood product. b. Using a 7’ lap hardy-plank siding rather than a narrower more expensive lap siding. c. A more thorough investigation of moisture related damage that better defines the estimate for remediation work. d. Competitive bidding in the slower construction market. Meeting of October 19, 2009 (Item 4b) Page 23 Subject: 2nd Reading - Sunset Ridge Condominium HIA The costs shown in the following tables are the top range estimates. The Association anticipates minor adjustments to reduce the final costs. Table 1. Estimated Cost of Improvements Sunset Ridge Condominium HIA Projected Construction Costs Exterior Siding $1,224,992 Exterior Trim $164,995 Windows & Trim $379,445 Doors & Trim $893,535 Soffits & Fascia $174,076 Gutters & Downspouts Scope Included/Costs Excluded Patios-Decks & Porches $438,175 Lighting (& Receptacles) $86,885 Misc. Scope Items $21,526 Performance & Payment Bond / Permits $100,314 Subtotal $3,456,941 Allowances "Identified" Water Damage / Substrate Repair $354,256 Site Lighting $34,505 Fire Department Lock Boxes $8,000 Construction Contingency (5%) $174,972 TOTAL $4,028,674 Table 2. Project Costs Sunset Ridge Condominium HIA Project Costs Construction Costs $4,028,674 City Admin Fee $20,143 Underwriters Discount $52,140 Cost of Bond Issuance $48,000 Rounding $4,517 Capitalized Interest $137,343 City Loan Interest $65,000 Owners’ Rep Cost $60,000 Legal Fees $3,500 Inspecting Architect Fee $3,000 Industrial Hygienist ( Mold Consultant) $10,000 Total $4,432,317 4. The HIA meets City Goals The proposed improvements meet the City goals in that they will upgrade the existing housing stock in a neighborhood, stabilize the owner-occupancy level within the association, and preserve Meeting of October 19, 2009 (Item 4b) Page 24 Subject: 2nd Reading - Sunset Ridge Condominium HIA existing affordable housing stock. The property improvements are consistent with VISION direction. 5. The Association’s Process and Timeline meets statutory requirements. The Association’s communication regarding the HIA has been ongoing since 2005. Staff met with the Board and members to discuss the HIA tool and process during the preliminary process. Through the summer of 2009, the Board has worked to refine the project. • In November 2008, a majority of owners signed petitions requesting the council schedule a public hearing to establish the HIA and impose fee. Petitions have been signed by 55% or 133 of the owners. • Kennedy & Graven, the City’s counsel on HIAs, stated that the petitions collected in 2008 are viable as long as the project has not increased in scope or cost. • In January 2009, the Association elections resulted in new Board Members and a new Property Management Company. • In June 2009, the Board hired an Owner’s Representative to revise the scope of work. • In June 2009, the Board conducted a survey to determine the number of low income seniors and new owners that may have financial difficulties due to debt load. • The Association has communicated with residents via monthly Board meetings, letters, National Night Out and the website. • A full membership meeting was held September 1, 2009 to provide an update of the renovation project scope and tentative schedule. 25% of the owners attended this meeting and demonstrated support of the revised project. • Construction is proposed to begin in late 2009, and continue for 8-9 months. 6. The HIA financing is necessary for this project. The Sunset Ridge Association applied for credit from Marshall & Ilsey Bank and Community Bank. Their requests were denied based on insufficient cash flow and the nature of the structure (i.e. lack of collateral). The HIA is designed to be a last resort finance tool for associations. The HIA is also designed to address obstacles some associations confront when applying for financing. • The City will lend the money to the association and be repaid by the owners, through their real estate tax payments. • The City’s risk is minimal compared to a private lender as property taxes are in the first position over any other mortgage encumbrances on the property. The actual delinquency rate for past HIA’s is very low and consistent with the less than 1 percent delinquency rating of single family homes throughout the City. • The HIA provides affordable payment options, averaging approximately $140 per month. This payment will still allow association fees to increase gradually to ensure adequate funds for operation and long term maintenance. Meeting of October 19, 2009 (Item 4b) Page 25 Subject: 2nd Reading - Sunset Ridge Condominium HIA 7. Fees and Loan Term. The average fee per unit will be $18,500 with an annual cost per unit of $1,675 including interest, payable over 20 years. The range of the unit fees is from $12,800 to $26,500 depending on the size of unit and number of windows and doors. The loan terms and fees are outlined in the following table. Owners may make payment beginning with the 2011 real estate tax payments or prepay the fee. Because bonds would be issued to fund this project, owners may only prepay during a prepayment period which would end March 31, 2010. Bonds would be issued after prepayments are made, and the actual bond issue would reflect the project cost less the prepayment amount. The percentage of prepayments for the existing HIAs has been: forty percent for the Cedar Trails HIA; twenty-five percent for the Sungate One; sixteen percent for the Wolfe Lake; and seven percent for the Westmoreland Hills HIA. Table 3. Loan Terms Total Loan Amount $4,432,317 Term (years) 20 Interest Rate 5.89% Average Annual Debt Service $382,955 Required Coverage (105%) $402,103 Total Units 240 Cost/Unit - Annual $1,675 Cost/Unit - Monthly (Average) $140 Average Assessment - Per/Unit if prepaid $18,468 8. Association's Desired Method of Fee Imposition The newly enacted legislation amending the HIA State Statute requires that if the fee to be imposed is “on a basis other than the tax capacity or square footage of the housing unit”, the Council must make a finding that the alternative basis for the fee is more fair and reasonable.” Previous St. Louis Park HIAs used the percentage of ownership which was based primarily on square footage. The Sunset Ridge Association is seeking to base fees on a two-tiered system: • All common area improvements, siding, garages, lighting, common area windows and doors, etc., would be assessed to each unit based on the percentage of ownership which is based on square feet of units. Meeting of October 19, 2009 (Item 4b) Page 26 Subject: 2nd Reading - Sunset Ridge Condominium HIA • All windows and doors (limited common areas) would be assessed to each unit based on the cost of improvements to that unit. If a unit has only one window, that would be the cost associated with that unit. Units with more windows and doors would pay for the cost of windows and doors in their unit. Sunset Ridge’s proposed method provides the additional benefit that owners will be eligible to apply for tax credits for energy efficient windows and doors because their costs would be specific to each unit. At the full membership meeting in early September the members present expressed strong support for this method of fee imposition. Kennedy & Graven has assisted in preparing the attached memo from Kathy Larsen to the City Council describing the proposed fee and providing a factual basis for the Council's use in making its required findings that the proposed two tiered system is more fair and reasonable. NEXT STEPS: October 19, 2009 2nd reading of the Ordinance to Establish Sunset Ridge HIA, and consider Resolution to Impose Fee, and consider EDA Loan Resolution. December 3, 2009 Veto Period Ends Effective Date of Ordinance March 31, 2010 Prepayment Period Ends Hardship Deferment Application Deadline April 2010 Sale of Bonds 2011 Fee will appear on property tax statements beginning 2011 Staff will continue to work with the Association Board, Kennedy & Graven, and Ehlers & Associates to finalize a Development Agreement and Internal Loan Fund Resolution. FINANCIAL OR BUDGET CONSIDERATION: The City’s Financial Director recommends issuing bonds to fund this project. This will alleviate the concern that large amounts of city reserve funds be tied up for a twenty year period and will ensure that the city has sufficient dollars available for more immediate cash flow needs. Basically all costs of the HIA are funded with the loan. The administrative costs incurred by the city are covered by an administrative fee of one-half of one percent of the project cost which equals $20,143. The underwriting, bond issuance costs, all soft costs are all included in the loan amount. The Association desires to begin construction as early as December 2009. To accommodate the construction schedule and provide a reasonable prepayment period, the city will be providing a construction bridge loan. When bonds are issued in April, the short term loan will be repaid with the bond funds. The city will realize interest earnings of up to $65,000 on the bridge construction Meeting of October 19, 2009 (Item 4b) Page 27 Subject: 2nd Reading - Sunset Ridge Condominium HIA loan. The short term construction loan will be funded through the Development Fund, which is consistent with past funding of HIAs. The newly amended HIA statute requires the Council to provide full disclosure of public expenditures, as well as the terms of any loans, bonds, or other financing arrangements for housing improvement area projects prior to establishing a housing improvement area. The attached resolution outlines the financing arrangements addressed in this report. VISION CONSIDERATION: The proposed Sunset Ridge Condominium Owners’ HIA improvements are consistent with Vision St. Louis Park and the Strategic Directions adopted by the City Council: “St. Louis Park is committed to providing a well-maintained and diverse housing stock”. The HIA tool addresses affordably valued, aging owner-occupied townhouse and condominium housing stock. The proposed improvements specifically address the focus of property maintenance to foster quality housing and community aesthetics. The proposed improvements also preserve affordable single- family home ownership by making the improvements affordable using a low interest long-term loan. Attachments: Resolution Approving Terms of Financing Arrangements for the Sunset Ridge Condominium Association HIA Ordinance Establishing the Sunset Ridge Condominium Association Improvement Area Resolution Approving a Housing Improvement Fee for the Sunset Ridge Condominium Association HIA (for reference only) Prepared by: Kathy Larsen, Housing Programs Coordinator Reviewed by: Kevin Locke, Community Development Director Approved by: Tom Harmening, City Manager Meeting of October 19, 2009 (Item 4b) Page 28 Subject: 2nd Reading - Sunset Ridge Condominium HIA RESOLUTION NO. 09-____ RESOLUTION APPROVING TERMS OF FINANCING ARRANGEMENTS FOR THE SUNSET RIDGE CONDOMINIUM ASSOCIATION HOUSING IMPROVEMENT AREA PURSUANT TO MINNESOTA STATUTES, SECTIONS 428A.11 to 428A.21. BE IT RESOLVED by the City Council of the City of St. Louis Park as follows: Section 1. Recitals. 1.01. The City of St. Louis Park ("City") is authorized under Minnesota Statutes, Sections 428A.11 to 428A.21 (the "Act") to establish by ordinance a housing improvement area within which housing improvements are made or constructed and the costs of the improvements are paid in whole or in part from fees imposed within the area. 1.02. The St. Louis Park City Council (“Council”) adopted a Housing Improvement Area policy on July 16, 2001. 1.03. Section 428A.13, Subdivision 1a of the Act requires the Council to provide full disclosure of public expenditures, as well as the terms of any loans, bonds, or other financing arrangements for housing improvement area projects prior to establishing a housing improvement area. 1.04. The Council has on October 5, 2009 conducted a public hearing, duly noticed in accordance with Section 428A.13 of the Act, regarding establishment of the Sunset Ridge Condominium Association Housing Improvement Area (the “Housing Improvement Area”) at which all persons, including owners of property within the Housing Improvement Area, were given an opportunity to be heard. Section 2. Findings. 2.01. The Council hereby finds that the City intends to issue its general obligation bonds (the “Bonds”) to finance the proposed improvements within the Housing Improvement Area (the “Improvements”). The total estimated principal amount of the Bonds is $4,432,317. The Bonds will be issued in the first half of 2010, and will mature over a period of 20 years, beginning in 2011. The Bonds will be secured by Housing Improvement Area fees imposed against owners of property within the Housing Improvement Area and collected at the same time and in the same manner as property taxes, and by the City’s full faith and credit and taxing powers. The annual fee to be collected against each unit within the Housing Improvement Area is described on the attached Exhibit A. City staff and consultants estimate an interest rate of approximately 4%, subject to normal market fluctuations. 2.02. The Council further finds that the Sunset Ridge Condominium Association intends to commence construction of the Improvements in December of 2009, and that the City intends to finance an estimated $2,200,000 of the construction costs through a short-term internal loan of Meeting of October 19, 2009 (Item 4b) Page 29 Subject: 2nd Reading - Sunset Ridge Condominium HIA available City funds at an interest rate of 5%. Such internal loan will be repaid from proceeds of the Bonds when issued. 2.03. The Council further finds that the Sunset Ridge Condominium Association will contract for all Improvements in the Housing Improvement Area. Section 3. Financing Arrangements Approved. 3.01. The Council hereby approves the terms of the Housing Improvement Area financing arrangements as set forth above, subject to adoption of its ordinance establishing the Housing Improvement Area. Approved by the City Council of the City of St. Louis Park this 5th day of October 2009. Reviewed for Administration: Adopted by the City Council City Manager Mayor Attest: City Clerk Meeting Date: October 19, 2009 Agenda Item #: 4c Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Hennepin County Youth Sports Program Grant. RECOMMENDED ACTION: Motion to Adopt Resolution authorizing filing of application and execution of agreement to develop sport or recreation facilities under the provisions of the Hennepin Youth Sports Program. POLICY CONSIDERATION: Is the City Council supportive of applying for this grant for the proposed 2011 Capital Improvement Project (CIP) to reconstruct Northside Park? BACKGROUND: In 2006, the Hennepin County Board of Commissioners passed a resolution to provide funding to extend library hours and allow construction of youth sports facilities through the use of a portion of the sales tax revenue for the new Twins baseball stadium. Up to $ 4 million annually will be dedicated to Library Ballpark Sundays and the Hennepin Youth Sports Program. The Hennepin Youth Sports Program was created to provide local units of government the opportunity to develop facilities for amateur sports or recreation. The grants will range from $10,000 to $400,000. Eligible recipients include municipalities, park districts or school districts to create, expand or improve sport or recreation facilities. The Minnesota Amateur Sports Commission (MASC) will be responsible for managing the grant process on behalf of Hennepin County. The County Board will make the final determination of the grant award recipients. Eligible Park Project in St. Louis Park Staff has reviewed the grant program and believes the redevelopment of Northside Park is an eligible project since baseball and softball fields are listed as park elements that could be funded through this grant. In addition to reconstructing the fields, it is proposed that the existing parking lot be brought up to Minnehaha Creek Watershed District standards by adding curb and gutter. The concession/bathroom building would also be refurbished and made ADA accessible. FINANCIAL OR BUDGET CONSIDERATION: The 2010 - 2014 CIP proposes that $1,000,000 be spent from the Park Improvement fund to redevelop Northside Park. We would like to propose that the City’s portion would be $600,000 and ask for the maximum allowable grant amount of $400,000. . Staff is recommending that we ask for the maximum amount knowing that they may reduce that level. Meeting of October 19, 2009 (Item 4c) Page 2 Subject: Hennepin County Youth Sports Program Grant VISION CONSIDERATION: Applying for this grant falls in line with the City’s Vision Strategic Direction that “St. Louis park is committed to being a connected and engaged community”. Attachments: Resolution Prepared by: Cindy S. Walsh, Director of Parks and Recreation Approved by: Tom Harmening, City Manager Meeting of October 19, 2009 (Item 4c) Page 3 Subject: Hennepin County Youth Sports Program Grant RESOLUTION NO. 09-_____ RESOLUTION AUTHORIZING FILING OF APPLICATION AND EXECUTION OF AGREEMENT TO DEVELOP SPORT OR RECREATION FACILITIES UNDER THE PROVISIONS OF THE HENNEPIN YOUTH SPORTS PROGRAM WHEREAS, Hennepin County, via its Youth Sports Grant Program, provides for capital funds to assist local government units of Hennepin County for the development of sport or recreation facilities, and WHEREAS, the City of St. Louis Park desires to develop a baseball complex for the purpose of use as an athletic facility. NOW THEREFORE BE IT RESOLVED by the City Council of the City of St. Louis Park, Minnesota, as follows: 1. The estimate of the total cost of developing a baseball complex shall be $1,000,000 and the City of St. Louis Park is requesting $400,000 from the Hennepin County Legacy Grant program. The city will assume responsibility for a match requirement of $600,000. 2. The City of St. Louis Park agrees to own, assume one hundred (100) percent of operation costs for a baseball complex, and will operate baseball complex for its intended purpose for the functional life of the facility, which is estimated to be 25 years. 3. The City of St. Louis Park agrees to enter into necessary and required agreement with Hennepin County for the specific purpose of constructing a sport or recreational facility and long-term program direction. 4. That the Director of Parks and Recreation or the City Manager of the City of St. Louis Park are authorized and directed to execute said application and serve as official liaison with Hennepin County or its authorized representative. I hereby certify that the foregoing resolution is true and correct copy of the resolution presented to and adopted by the City Council at a duly authorized meeting thereof held on the 19th day of October, 2009, as shown by the minutes of said meeting in my possession. Reviewed for Administration: Adopted by the City Council October 19, 2009 City Manager Mayor Attest: City Clerk Meeting Date: October 19, 2009 Agenda Item #: 4d Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Final Payment Resolution - Contract 113-08 – G. L. Contracting Inc. – Project No. 2008-4715. RECOMMENDED ACTION: Motion to Adopt Resolution Authorizing Final Payment in the amount of $24,395.30 for the construction of the tennis courts at Bass Lake Preserve, City Project No. 2008-4715, Contract No. 113-08. POLICY CONSIDERATION: Does the Council wish to approve the final payment? BACKGROUND: On September 15, 2008, the City Council approved a contract in the amount of $128,223.30 to G. L. Contracting Inc. for construction of City Project No. 2008-4715, Bass Lake Tennis Court construction. The project consisted of the installation of two (2) tennis courts in the south west portion of the park site adjacent to the Melrose Institute. The project has been completed and the work is satisfactory to staff. The courts are being well used by the residents of St. Louis Park. FINANCIAL OR BUDGET CONSIDERATIONS: The total contract decreased by $17,220 as a result of Change Order Nos. 1 and 2. When deducting this from the original contract amount of $128,223.30, the approved final contract construction cost is $111,003.30. The deduction is attributable primarily to the final measured quantity of the trail. The Bass Lake Park Project is funded from EDA funds as part of the overall Melrose Institute project. VISION CONSIDERATION: Not applicable. Attachment: Resolution Prepared by: Stacy M. Voelker, Administrative Secretary Rick Beane, Park Superintendent Reviewed by: Cindy Walsh, Director of Parks and Recreation Approved by: Tom Harmening, City Manager Meeting of October 19, 2009 (Item No. 4d) Page 2 Subject: Final Payment Resolution - Contract 113-08 – G.L. Contracting, Inc. – Project No. 2008-4715 RESOLUTION NO. 09-____ RESOLUTION AUTHORIZING FINAL PAYMENT IN THE AMOUNT OF $24,395.30 FOR THE CONSTRUFTION OF TENNIS COURTS AT BASS LAKE, CITY PROJECT NO. 2008-4715, CONTRACT NO. 113-08 NOW THEREFORE BE IT RESOLVED by the City Council of the City of St. Louis Park, Minnesota, as follows: 1. Pursuant to a written contract with the City dated September 16, 2008, G.L. Contracting Inc. has satisfactorily completed construction of the tennis courts at Bass Lake as per Contract No. 113-08. 2. The Director of Parks and Recreation has filed her recommendations for final acceptance of the work. 3. The work completed under this contract is accepted and approved. The City Manager is directed to make final payment on the contract, taking the contractor's receipt in full. Original Contract Price $128,223.30 Change Order No. 1 -$15,870.00 Change Order No. 2 -$1,350.00 Total Contract $111,003.30 Previous Payments $86,608.00 Balance Due $24,395.30 Reviewed for Administration: Adopted by the City Council October 19, 2009 City Manager Mayor Attest: City Clerk Meeting Date: October 19, 2009 Agenda Item #: 4e Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Final Payment Resolution - Contract 138-08 – EnComm Midwest, Inc. – Project No. 2006-2000. RECOMMENDED ACTION: Motion to Adopt Resolution Authorizing Final Payment in the Amount of $27,737.65 for the Water Treatment Plant No. 8 Filter Rehabilitation Improvement Project, City Project No. 2006- 2000, Contract No. 138-08. POLICY CONSIDERATION: Does the Council wish to approve the final payment? BACKGROUND: History On October 6, 2008 the City Council adopted a resolution accepting the Project Report, establishing Improvement Project No. 2006-2000, approving the plans and specifications, and authorized advertisement for bids. This project provided for the rehabilitation of Water Treatment Plant No. 8 (WTP #8) located at 9701 W. 16th Street. On November 17, 2008 the City Council approved the motion to designate EnComm Midwest, Inc. the lowest responsible bidder and authorize execution of a contract with the firm in the amount of $533,335.00 for this project. On February 17, 2009 the City Council approved Change Order No. 1 in the amount of $334.90 for some minor equipment items. On July 27, 2009 the City Council approved Change Order No. 2 in the amount of -$470.35 for some minor equipment items. On September 8, 2009 the City Council approved Change Order No. 3 in the amount of $1,524.50 for a chlorine booster pump upsize replacement and disconnect switch. FINANCIAL OR BUDGET CONSIDERATIONS: The total contract increase as a result of Change Order No. 1-3 is $1,389.05. Combined with the original contract amount of $533,335.00, and Change Order Nos. 1 and 3, the authorized final contract construction cost is $534,724.05. Meeting of October 19, 2009 (Item No. 4e) Page 2 Subject: Final Payment Resolution - Contract 138-08 – EnComm Midwest – Project No. 2006-2000 The Water Treatment Plant No. 8 Filter Rehabilitation Project is funded from the Water Utility Fund. VISION CONSIDERATION: Not applicable. Attachment: Resolution Prepared by: Scott Merkley, Public Works Coordinator Reviewed by: Mike Rardin, Public Works Director Approved by: Tom Harmening, City Manager Meeting of October 19, 2009 (Item No. 4e) Page 3 Subject: Final Payment Resolution - Contract 138-08 – EnComm Midwest – Project No. 2006-2000 RESOLUTION NO. 09-___ RESOLUTION AUTHORIZING FINAL PAYMENT IN THE AMOUNT OF $27,737.65 FOR THE WATER TREATMENT PLANT NO. 8 FILTER REHABILITATION IMPROVEMENT PROJECT, CITY PROJECT NO. 2006-2000, CONTRACT NO. 138-08 NOW THEREFORE BE IT RESOLVED by the City Council of the City of St. Louis Park, Minnesota, as follows: 1. Pursuant to a written contract with the City dated November 17, 2008, EnComm Midwest, Inc. has satisfactorily completed the WTP #8 Rehabilitation Project as per Contract No. 138-08. 2. The Director of Public Works has filed his recommendations for final acceptance of the work. 3. The work completed under this contract is accepted and approved. The City Manager is directed to make final payment on the contract, taking the contractor's receipt in full. Original Contract Price $533,335.00 Change Order No. 1 $334.90 Change Order No. 2 -$470.35 Change Order No. 3 $1,524.50 Total Contract $534,724.05 Previous Payments $506,986.40 Balance Due $27,737.65 Reviewed for Administration: Adopted by the City Council October 19, 2009 City Manager Mayor Attest: City Clerk Meeting Date: October 19, 2009 Agenda Item #: 4f Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Special Assessment - Sewer Service Line Repair at 2909 Raleigh Avenue South. RECOMMENDED ACTION: Motion to Adopt Resolution authorizing the special assessment for the repair of the sewer service line at 2909 Raleigh Avenue South, St. Louis Park, Minnesota. POLICY CONSIDERATION: The proposed action is consistent with policy previously established by the City Council. BACKGROUND: Michael and Renee McGarvey, owners of the single family residence at 2909 Raleigh Avenue South have requested the City to authorize the repair of the sewer service line for their home and assess the cost against the property in accordance with the City’s special assessment policy. Analysis: The City requires the repair of service lines to promote the general public health, safety and welfare within the community. The special assessment policy for the repair or replacement of sewer service lines for existing homes was adopted by the City Council in 1996. This program was put into place because sometimes property owners face financial hardships when emergency repairs like this are unexpectedly required. Plans and permits for this service line repair work were completed, submitted, and approved by City staff. The property owners hired a contractor and repaired the sewer service line in compliance with current codes and regulations. Based on the completed work, this repair qualifies for the City’s special assessment program. The property owners have petitioned the City to authorize the sewer service line repair and special assess the cost of the repair. The total eligible cost of the repair has been determined to be $1,895.00. FINANCIAL OR BUDGET CONSIDERATION: The City has funds in place to finance the cost of this special assessment. VISION CONSIDERATION: Not applicable. Attachments: Resolution Prepared by: Scott Anderson, Utility Superintendent Through: Mike Rardin, Public Works Director Brian Swanson, Assistant Finance Director Approved by: Tom Harmening, City Manager Meeting of October 19, 2009 (Item No. 4f) Page 2 Subject: Special Assessment - Sewer Service Line Repair at 2909 Raleigh Ave RESOLUTION NO. 09-____ RESOLUTION AUTHORIZING THE SPECIAL ASSESSMENT FOR THE REPAIR OF THE SEWER SERVICE LINE AT 2909 RALEIGH AVENUE SOUTH, ST. LOUIS PARK, MINNESOTA WHEREAS, the Property Owners at 2909 Raleigh Avenue South have petitioned the City of St. Louis Park to authorize a special assessment for the repair of the sewer service line for the single family residence located at 2909 Raleigh Avenue South; and WHEREAS, the Property Owners have agreed to waive the right to a public hearing, right of notice and right of appeal pursuant to Minnesota Statute, Chapter 429; and WHEREAS, the City Council of the City of St. Louis Park has received a report from the Utility Superintendent related to the repair of the sewer service line. NOW THEREFORE BE IT RESOLVED by the City Council of the City of St. Louis Park, Minnesota, that: 1. The petition from the Property Owners requesting the approval and special assessment for the sewer service line repair is hereby accepted. 2. The sewer service line repair that was done in conformance with the plans and specifications approved by the Public Works Department and Department of Inspections is hereby accepted. 3. The total cost for the repair of the sewer service line is accepted at $1,895.00. 4. The Property Owners have agreed to waive the right to a public hearing, notice and appeal from the special assessment; whether provided by Minnesota Statutes, Chapter 429, or by other statutes, or by ordinance, City Charter, the constitution, or common law. 5. The Property Owners have agreed to pay the City for the total cost of the above improvements through a special assessment over a ten (10) year period at the interest rate of 5.85%. 6. The Property Owners have executed an agreement with the City and all other documents necessary to implement the repair of the sewer service line and the special assessment of all costs associated therewith. Reviewed for Administration: Adopted by the City Council October 19, 2009 City Manager Mayor Attest: City Clerk Meeting Date: October 19, 2009 Agenda Item #: 4g Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Hardship Special Assessment Deferral Income Guideline Amendment. RECOMMENDED ACTION: Motion to Adopt Resolution amending Resolution No. 05-151, relating to deferment of special assessments for senior citizens and disabled citizens. POLICY CONSIDERATION: Should the income guideline of the special assessment deferral be lowered from 80% of the median area income (MAI) to 50% of the MAI? The deferral allows special assessment fees to be deferred. The deferral is currently available to senior (65 years and older) and disabled residents with incomes at or below 80% of the MAI. For 2009 this is $44,800 annually for a one person household. The income level for a one person household at 50% MAI is $29,350. BACKGROUND: Minnesota Statutes 435.193 through 435.195 provides for the deferment of special assessments and specifies the conditions under which municipalities are authorized, on a voluntary basis, to defer such assessments. The City of St Louis Park determined that the deferral of special assessments for certain persons under hardship guidelines was in the public interest and passed Resolution #5376 in 1975. This resolution was amended in 1980 to update the income level guidelines for which the hardship would be determined. In 2005, the resolution was amended to include persons with permanent and total disabilities, and the income limit was set to match the Section 8 income guideline of 80% of the median area income. This deferral is only applicable to the aforementioned criteria and being a homesteaded property. In 2008, this tool was used to defer the Housing Improvement Area (HIA) fee for six of the seventy- two residents at the Westmoreland Hills Owners Association. It is anticipated this tool could be used for eligible residents at Sunset Ridge Condominiums if an HIA is established. Why Change? The pending Sunset Ridge Condominium Association HIA has sparked renewed interest in this tool to assist residents, and has brought to staff attention discrepancies in income guidelines for city programs to assist low income homeowners. Therefore, staff recommends that the income level for this deferment be consistent with income guidelines for the city’s other tools to assist low-income single family homeowners. The city’s low-income deferred loans, emergency repair grants and assistance for diseased tree removal all use an income guideline of 50% or less of the MAI. In 2009, Meeting of October 19, 2009 (Item No. 4g) Page 2 Subject: Hardship Special Assessment Deferral Income Guideline Amendment the income for a one person a household is $29,350, and the income for a two person household is $33,550. Potential Impact Sunset Ridge Association conducted a survey of their 240 homeowners to determine how many residents might be eligible for a deferment. They received sixty-seven responses with twelve owners indicating they may qualify for deferment of the HIA fee at the 50% MAI level. The Process To be considered for a deferral, residents must complete a City of St Louis Park application and submit specific income or disability information for review by city community development or finance staff. Upon approval, the form must be notarized and sent to Hennepin County along with all of the usual certification information, thereby serving as the official record of the deferment. The deferment, which will include interest, will remain on the property until the following: 1. The owner dies and the spouse is not otherwise eligible 2. The property or any part thereof is sold, transferred, or subdivided 3. The property should lose its homestead status or 4. If for any reason the city determines that there would be no hardship to require immediate or partial payment FINANCIAL OR BUDGET CONSIDERATION: Use of this tool for special assessments has only been used minimally and has had little impact on the City’s finances. It is anticipated this tool will be used to assist low income seniors and permanently disabled residents with potential HIA fees; lowering the income guideline to 50% of the MAI will restrict this tool to seniors and disabled persons most at need. With the pending Sunset Ridge Association HIA, there may be more than twelve residents requesting the deferment. The financial impact of 12 residents, with an average fee of $18,500, means that repayment of approximately $222,000 will be deferred until one or more of the payment criteria listed above is triggered. Staff has analyzed the fund and anticipates the project fund can absorb these potential deferrals if the project is approved by the City Council. Please note that during the deferral period interest is charged on the principle amount. VISION CONSIDERATION: This tool assists low income single family owners to remain in their homes, and is consistent with the Vision commitment to provide a well maintained and diverse housing stock and affordable single- family home ownership throughout the city. Attachments: Resolution Prepared by: Kathy Larsen, Housing Programs Coordinator Reviewed by: Brian Swanson, Finance Manager Approved by: Tom Harmening, City Manager Meeting of October 19, 2009 (Item No. 4g) Page 3 Subject: Hardship Special Assessment Deferral Income Guideline Amendment RESOLUTION NO. 09-___ RESOLUTION AMENDING RESOLUTION NO. 05-151 RELATING TO DEFERMENT OF SPECIAL ASSESSMENTS FOR SENIOR CITIZENS & DISABLED CITIZENS WHEREAS, Minnesota Statutes 435.193 through 435.195 provide for the deferment of special assessments and specify the conditions under which municipalities are authorized, on a voluntary basis, to defer such assessments; and WHEREAS, the City Council of St Louis Park adopted Resolution Number 5376 on October 6, 1975 and under that provision applicants were deemed eligible for deferment when total household income was $8,000.00 or less, the person was 65 years of age or older, and owned homestead property and WHEREAS, the City Council adopted Resolution Number 6595 on July 7, 1980 establishing the new eligibility requirement for income to be at $10,500.00 or less. WHEREAS, the City Council adopted Resolution Number 05-151 on November 7, 2005 establishing the eligibility requirement for income is 80% of the median household income by household size as indicated on the Section 8 income and poverty guidelines; and the provision for eligibility is extended to persons with permanent and total disability as stated in State Statute 435.193. NOW THEREFORE BE IT RESOLVED by the City Council of the City of St Louis Park that the eligibility requirements for Deferment of Special Assessments for Senior and Disabled Citizens are: 1. the resident’s household income must be at or below 50% of the median area income by household size as indicated on the HUD Assisted Housing Income Limits, and; 2. the resident must be 65 years of age or older, or be a person with a permanent and total disability as stated in State Stature 435.193, and; 3. the resident must own the homestead property. Reviewed for Administration Adopted by the City Council on October 19, 2009 City Manager Mayor Attest: City Clerk Meeting Date: October 19, 2009 Agenda Item #: 4h Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Hennepin County Environmental Response Fund Emergency Grant. RECOMMENDED ACTION: Motion to Adopt Resolution approving Environmental Response Fund Grant agreements between the City and Hennepin County Department of Environmental Services. POLICY CONSIDERATION: Does the Council wish to accept grant funds from the Hennepin Country Response Fund to assist with soil mitigation costs for the MSC project? BACKGROUND: On July 6, 2009, Council awarded the contract for the MSC Renovation Project, with site work starting shortly thereafter. Unexpected debris and impacted soils discovered below grade during the first stage of the project resulted in using a significant portion of the project contingency funds. Continuing soil correction needs has resulted in application for an Environmental Response Fund Emergency Grant to help offset a portion of the cost for the disposal of impacted soil. The grant amount available at this time from Hennepin County is $18,292. Staff is preparing an application for a larger Environmental Response Grant for the county’s next grant cycle beginning November 2, 2009. If received, these funds would be used for the large quantities of excavated soil requiring mitigation, during early 2010, from construction of the stormwater pond. FINANCIAL OR BUDGET CONSIDERATION: The proposed funding will help with unexpected soil issues at the MSC Renovation Project. VISION CONSIDERATION: This project is consistent with the City Council’s Strategic Direction related to environmental stewardship. Attachments: Resolution Prepared by: Brian Hoffman, Director of Inspections Approved by: Tom Harmening, City Manager Meeting of October 19, 2009 (Item No. 4h) Page 2 Subject: Hennepin County Environmental Response Emergency Fund Grant RESOLUTION NO. 09- ____ CITY OF ST. LOUIS PARK HENNEPIN COUNTY, MINNESOTA RESOLUTION APPROVING ENVIRONMENTAL RESPONSE FUND GRANT AGREEMENTS BETWEEN THE CITY AND HENNPIN COUNTY DEPARTMENT OF ENVIRONMENTAL SERVICES AND AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE GRANT AGREEMENTS WHEREAS, the City is the owner of property located at 7305 Oxford Street (County address is 7333 Oxford Street) known as the Municipal Service Center; and 7341 Oxford Street (County address is 7335 Oxford Street) known as Creekside Park; WHEREAS, the City is applying to the Hennepin County Department of Environmental Services ("County") for one or more grants to be used for the transport, disposal, or mitigation of impacted soil at the Municipal Service Center Renovation project ("Application"); WHEREAS, the Application(s) will be incorporated into one or more Environmental Response Fund Grant Agreements between the City of St. Louis Park and Hennepin County Department of Environmental Services ("Agreements"); WHEREAS, the County has agreed to grant to the City an emergency grant sum not to exceed $18,292.00, which funds are to be used only for expenses incurred in performing approved clean-up activities; and WHEREAS, it is anticipated that additional funds will also be granted to the City pursuant to the Application(s). NOW, THEREFORE, BE IT RESOLVED that the Environmental Response Fund Grant Agreements relating to the Municipal Service Center and Creekside Park are hereby approved and the Mayor and City Manager are hereby authorized to execute such Agreements. Reviewed for Administration: Adopted by the City Council October 19, 2009 City Manager Mayor Attest: City Clerk Meeting Date: October 19, 2009 Agenda Item #: 4i Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Resolution Appointing Brian Swanson as an Alternate to LOGIS Board of Directors. RECOMMENDED ACTION: Motion to Adopt Resolution appointing Finance Manager, Brian Swanson, as an Alternate to the LOGIS Board of Directors. POLICY CONSIDERATION: Does the City Council wish to appoint Finance Manager Brian Swanson as an alternate to the LOGIS Board of Directors? BACKGROUND: Each member organization of LOGIS (Local Government Information Systems) has its chief administrative officer automatically appointed as a director to the LOGIS Board of Directors. LOGIS by-laws also provide for the appointment of alternate directors who may attend Board meetings and vote in the absence of the Director. The City Manager is the Director to the LOGIS Board and typically in St. Louis Park, two other alternates are appointed. Clint Pires, Chief Information Officer, is currently serving as the first Alternate Director for City Manager Tom Harmening. Brian Swanson is the Finance Manager and it is recommended that he be appointed as an Alternate Director, particularly given the scope of mission-critical LOGIS applications employed by the Finance Department. FINANCIAL OR BUDGET CONSIDERATION: None. VISION CONSIDERATION: None. Attachments: Resolution Prepared by: Marcia Honold, Management Assistant Approved by: Tom Harmening, City Manager Meeting of October 19, 2009 (Item No. 4i) Page 2 Subject: Resolution Appointing Brian Swanson as an Alternate to LOGIS Board of Directors RESOLUTION NO. 09-___ RESOLUTION APPOINTING BRIAN SWANSON, FINANCE MANAGER AS AN ALTERNATE TO THE LOGIS BOARD OF DIRECTORS WHEREAS, the City of St. Louis Park entered into a joint and cooperative agreement with other governmental units of the State of Minnesota to create Local Government Information Systems (LOGIS) on May 1, 1972; and WHEREAS, as stated in Article IV, Section 2, of the joint and cooperative agreement of LOGIS, each member shall be entitled to alternate directors who shall be entitled to attend meetings of the board and who may vote in the absence of the member’s director; and WHEREAS, a second alternate director for the City of St. Louis Park is needed on occasion to substitute for the City’s director and first alternate director, City Manager Thomas K. Harmening and Chief Information Officer Clinton E. Pires, respectively; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis Park that Finance Manager Brian Swanson be appointed to represent the City of St. Louis Park as an alternate to the Board of Directors of LOGIS. Reviewed for Administration: Adopted by the City Council October 19, 2009 City Manager Mayor Attest: City Clerk Meeting Date: October 19, 2009 Agenda Item #: 4j Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Vendor Claims. RECOMMENDED ACTION: Motion to Accept for filing Vendor Claims for the period October 3 through October 16, 2009. POLICY CONSIDERATION: Not applicable. BACKGROUND: The Finance Department prepares this report on a monthly basis for Council’s review. FINANCIAL OR BUDGET CONSIDERATION: None. VISION CONSIDERATION: Not applicable. Attachments: Vendor Claims Prepared by: Connie Neubeck, Account Clerk 10/14/2009CITY OF ST LOUIS PARK 9:41:08R55CKSUM LOG23000VO 1Page -Council Check Summary 10/16/2009 -10/3/2009 Vendor AmountBusiness Unit Object 1,123.79FABRICATIONOTHER IMPROVEMENT SUPPLIES3M 1,123.79 123.95TREE MAINTENANCE GENERAL SUPPLIESA-1 OUTDOOR POWER INC 123.95 86.43STORM WATER UTILITY G&A OTHER IMPROVEMENT SERVICEAAA LAMBERTS LANDSCAPE PRODUCT 86.43 1,017.50WATER UTILITY G&A OTHERABLE HOSE & RUBBER INC 1,017.50 936.00PRE-SCHOOL PROGRAMS OTHER CONTRACTUAL SERVICESABRAKADOODLE 936.00 2,682.73PARK AND RECREATION BALANCE SH INVENTORYACTION FLEET INC 20.76-PARK AND RECREATION BALANCE SH DUE TO OTHER GOVTS 2,661.97 1,750.752008A UTIL REV BOND PROJECT BUILDINGS & STRUCTURESAECOM INC 18,775.83SAMPLINGGENERAL PROFESSIONAL SERVICES 227.00STUDIESGENERAL PROFESSIONAL SERVICES 20,753.58 421.00CONSTRUCTION MATERIAL IMPROVEMENTS OTHER THAN BUILDIALBINSON PRO COLOR 421.00 1,358.00WATER UTILITY G&A IMPROVEMENTS OTHER THAN BUILDIALL ELEMENTS INC 1,358.00 314.35SOCCERGENERAL SUPPLIESALL STAR SPORTS 314.35 226.00H.V.A.C. EQUIP. MTCE BUILDING MTCE SERVICEALLIANCE MECH SRVCS INC 226.00 320.33SEALCOAT PREPARATION OTHER IMPROVEMENT SUPPLIESALLIED BLACKTOP 320.33 312.27PARK AND RECREATION BALANCE SH INVENTORYAMERICAN TIRE DISTRIBUTORS 312.27 Meeting of October 19, 2009 (Item No. 4j) Subject: Vendor Claims Page 2 10/14/2009CITY OF ST LOUIS PARK 9:41:08R55CKSUM LOG23000VO 2Page -Council Check Summary 10/16/2009 -10/3/2009 Vendor AmountBusiness Unit Object 87.09GENERAL BUILDING MAINTENANCE OPERATIONAL SUPPLIESAMERIPRIDE LINEN & APPAREL SER 157.74PUBLIC WORKS OPS G & A OPERATIONAL SUPPLIES 44.92PARK MAINTENANCE G & A OPERATIONAL SUPPLIES 44.92PARK MAINTENANCE G & A OTHER CONTRACTUAL SERVICES 150.80ENTERPRISE G & A GENERAL SUPPLIES 44.43VEHICLE MAINTENANCE G&A OPERATIONAL SUPPLIES 86.94WATER UTILITY G&A OPERATIONAL SUPPLIES 86.92SEWER UTILITY G&A OPERATIONAL SUPPLIES 703.76 557.25INSTALLATIONOTHER IMPROVEMENT SUPPLIESANDERSEN INC, EARL 557.25 26.59WATER UTILITY G&A GENERAL CUSTOMERSANDERSON, CAROL 26.59 952.88BUILDING MAINTENANCE GENERAL SUPPLIESAPACHE GROUP OF MINNESOTA 952.88 193.102008A UTIL REV BOND PROJECT RENTAL BUILDINGSAPPLIANCE RECYCLING CENTERS 193.10 123.22GENERAL CUSTODIAL DUTIES CLEANING/WASTE REMOVAL SUPPLYARAMARK UNIFORM CORP ACCTS 123.22 55,344.56OFFICE EQUIPMENT IMPROVEMENTS OTHER THAN BUILDIARTEKA COMPANIES LLC 55,344.56 2,592.00ROUTINE MAINTENANCE OTHER CONTRACTUAL SERVICESASPEN LAWN SERVICE/SIPE'S ENTE 2,592.00 265.98GARAGE MTCE BLDG/STRUCTURE SUPPLIESAUTOMATIC GARAGE DOOR CO 265.98 3,957.66WATER UTILITY G&A OTHERAUTOMATIC SYSTEMS INC 3,957.66 691.25INSTALLATIONOTHER IMPROVEMENT SUPPLIESB&F FASTENER SUPPLY 691.25 190.17BEAUTIFICATION / FLOWERS OTHER IMPROVEMENT SUPPLIESBACHMANS 190.17 Meeting of October 19, 2009 (Item No. 4j) Subject: Vendor Claims Page 3 10/14/2009CITY OF ST LOUIS PARK 9:41:08R55CKSUM LOG23000VO 3Page -Council Check Summary 10/16/2009 -10/3/2009 Vendor AmountBusiness Unit Object 69.47PARK BUILDING MAINTENANCE BLDG/STRUCTURE SUPPLIESBARTLEY SALES CO 69.47 21.36WATER UTILITY G&A GENERAL SUPPLIESBATTERIES PLUS 21.36 1,633.18ARENA MAINTENANCE BLDG/STRUCTURE SUPPLIESBECKER ARENA PRODUCTS 1,633.18 2,000.00ESCROWSPMC ESCROWBERG, REBECCA 2,000.00 575.00SOFTBALLOTHER CONTRACTUAL SERVICESBERG, STEVE 575.00 69.00NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICESBERGER, CAROL 69.00 178.20WATER UTILITY G&A MILEAGE-PERSONAL CARBERTHIAUME, BRUCE 178.20 1,248.13PATROLOPERATIONAL SUPPLIESBIKEMASTERS 1,248.13 40.27PARK MAINTENANCE G & A GENERAL SUPPLIESBOHN WELDING INC 40.27 660.53PARK AND RECREATION BALANCE SH INVENTORYBOYER TRUCK PARTS 660.53 2,000.00ESCROWSPMC ESCROWBROWNING, ALEX 2,000.00 3,573.75PARK GROUNDS MAINTENANCE OTHER IMPROVEMENT SUPPLIESBRYAN ROCK PRODUCTS INC 3,573.75 70.00YOUTH PROGRAMS PROGRAM REVENUEBURNS, AMY 70.00 5,000.00PUBLIC WORKS G & A GENERAL PROFESSIONAL SERVICESBUSINESS TRAINING EXPERTS 1,175.67WATER UTILITY G&A GENERAL PROFESSIONAL SERVICES Meeting of October 19, 2009 (Item No. 4j) Subject: Vendor Claims Page 4 10/14/2009CITY OF ST LOUIS PARK 9:41:08R55CKSUM LOG23000VO 4Page -Council Check Summary 10/16/2009 -10/3/2009 Vendor AmountBusiness Unit Object 1,175.67SEWER UTILITY G&A GENERAL PROFESSIONAL SERVICES 1,175.66STORM WATER UTILITY G&A GENERAL PROFESSIONAL SERVICES 8,527.00 156.72GENERAL REPAIR EQUIPMENT MTCE SERVICEC&E AUTO UPHOLSTERY 156.72 1,059.81COMMUNICATIONS/GV REIMBURSEABL OPERATIONAL SUPPLIESCALL ONE INC 1,059.81 8,773.89ADMINISTRATION G & A LEGAL SERVICESCAMPBELL KNUTSON PROF ASSOC 450.00STREET CAPITAL PROJ G & A IMPROVEMENTS OTHER THAN BUILDI 810.00SOLID WASTE G&A LEGAL SERVICES 10,033.89 5,249.31OFFICE EQUIPMENT BUILDINGS & STRUCTURESCARLSON & SON'S, J 5,249.31 2,863.06OFFICE EQUIPMENT IMPROVEMENTS OTHER THAN BUILDICASUAL CONTRACT 2,863.06 58.09PARK AND RECREATION BALANCE SH INVENTORYCEDAR SMALL ENGINE 58.09 167.78FACILITY OPERATIONS HEATING GASCENTERPOINT ENERGY 190.33PARK MAINTENANCE G & A HEATING GAS 24.38WESTWOOD G & A HEATING GAS 38.61NATURALIST PROGRAMMER HEATING GAS 1,396.61WATER UTILITY G&A HEATING GAS 20.93REILLY G & A HEATING GAS 76.17SEWER UTILITY G&A HEATING GAS 1,914.81 10,362.50EMPLOYEE FLEXIBLE SPENDING B/S OTHER RETIREMENTCENTRAL PENSION FUND 10,362.50 1,191.66OFFICE EQUIPMENT IMPROVEMENTS OTHER THAN BUILDICERES ENVIRONMENTAL SERVICES I 1,191.66 295.00PLUMBING MTCE BUILDING MTCE SERVICECERTIFIED PLUMBING INC 115.00WATER UTILITY G&A OTHER IMPROVEMENT SUPPLIES 410.00 Meeting of October 19, 2009 (Item No. 4j) Subject: Vendor Claims Page 5 10/14/2009CITY OF ST LOUIS PARK 9:41:08R55CKSUM LOG23000VO 5Page -Council Check Summary 10/16/2009 -10/3/2009 Vendor AmountBusiness Unit Object 129.00PARK AND RECREATION BALANCE SH INVENTORYCHRYSLER JEEP 129.00 175.00SOFTBALLOTHER CONTRACTUAL SERVICESCHURCHILL, LEE 175.00 48.44GENERAL BUILDING MAINTENANCE GENERAL SUPPLIESCINTAS FIRST AID & SAFETY 38.04WATER UTILITY G&A OPERATIONAL SUPPLIES 86.48 11.31SPECIAL EVENTS GENERAL SUPPLIESCITIZENS INDEPENDENT BANK 10.00SUMMER PLAYGROUNDS GENERAL SUPPLIES 872.90SUMMER FIELDTRIPS OTHER CONTRACTUAL SERVICES 61.60SOCCERPOSTAGE 955.81 35.00YOUTH PROGRAMS PROGRAM REVENUECOEN-PESCH, CARA 35.00 17,129.00ADMINISTRATION G & A LEGAL SERVICESCOLICH & ASSOCIATES 17,129.00 34.00INSPECTIONS G & A BUILDINGCOLLINS ELECTRIC 34.00 538.65STORM WATER UTILITY G&A OTHER IMPROVEMENT SERVICECOMMERCIAL ASPHALT COMPANY 538.65 239.00BUILDING MAINTENANCE TRAVEL/MEETINGSCOMMERCIAL POOL SEMINARS 239.00 12,246.49CONST MATERIALS IMPROVEMENTS OTHER THAN BUILDICOMMISSIONER OF TRANSPORTATION 12,246.49 29,399.00PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICESCONCRETE ETC INC 29,399.00 199.00PUBLIC WORKS G & A SUBSCRIPTIONS/MEMBERSHIPSCONSTRUCTION BULLETIN 199.00 7,500.00ESCROWSPMC ESCROWCOULTER, JESSICA Meeting of October 19, 2009 (Item No. 4j) Subject: Vendor Claims Page 6 10/14/2009CITY OF ST LOUIS PARK 9:41:08R55CKSUM LOG23000VO 6Page -Council Check Summary 10/16/2009 -10/3/2009 Vendor AmountBusiness Unit Object 7,500.00 69.262008A UTIL REV BOND PROJECT RENTAL BUILDINGSCULLIGAN BOTTLED WATER 69.26 166.45-WATER UTILITY BALANCE SHEET DUE TO OTHER GOVTSCULVER COMPANY 2,587.48WATER UTILITY G&A GENERAL SUPPLIES 2,421.03 1,714.18BUILDING MAINTENANCE EQUIPMENT MTCE SERVICECUMMINS NPOWER LLC 1,714.18 3,345.19SSD 1 G&A OTHER CONTRACTUAL SERVICESCUSTOM PRODUCTS & SERVICES 3,937.28SSD 2 G&A OTHER CONTRACTUAL SERVICES 1,268.61SSD 3 G&A OTHER CONTRACTUAL SERVICES 8,551.08 17,769.42WATER UTILITY G&A OTHER IMPROVEMENT SUPPLIESDAKOTA SUPPLY GROUP 17,769.42 433.10GENERAL CUSTODIAL DUTIES CLEANING/WASTE REMOVAL SUPPLYDALCO ENTERPRISES INC 790.87BUILDING MAINTENANCE GENERAL SUPPLIES 1,223.97 700.85FINANCE G & A SEMINARS/CONFERENCES/PRESENTATDEJONG, BRUCE 700.85 40.00BUILDING MAINTENANCE LICENSESDEPT LABOR & INDUSTRY 40.00 510.00COMMUNICATIONS/GV REIMBURSEABL TELEPHONEDEPT OF PUBLIC SAFETY 510.00 221.50ENTERPRISE G & A ADVERTISINGDEX MEDIA EAST LLC 221.50 30.11REFORESTATIONOTHER IMPROVEMENT SUPPLIESDISCOUNT STEEL INC 30.11 10,927.00STREET CAPITAL PROJ G & A IMPROVEMENTS OTHER THAN BUILDIDOUBLETREE PARK PLACE HOTEL 10,927.00 Meeting of October 19, 2009 (Item No. 4j) Subject: Vendor Claims Page 7 10/14/2009CITY OF ST LOUIS PARK 9:41:08R55CKSUM LOG23000VO 7Page -Council Check Summary 10/16/2009 -10/3/2009 Vendor AmountBusiness Unit Object 440.22TELECOMMUNICATIONS COMMISSION MEETING EXPENSEDWORSKY, RICK 440.22 980.02ELECTRICAL SYSTEM MTCE BUILDING MTCE SERVICEDYMANYK ELECTRIC INC 980.02 3,000.002003 GO IMPROVE DEBT SERV G&A OTHER CONTRACTUAL SERVICESEHLERS & ASSOCIATES INC 138.75WATER UTILITY G&A OTHER CONTRACTUAL SERVICES 3,138.75 15,786.93SEWER UTILITY G&A EQUIPMENT MTCE SERVICEELECTRIC PUMP INC 15,786.93 600.00NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICESELIOT VIEW NEIGHBORHOOD ASSN 600.00 143.85PARK AND RECREATION BALANCE SH INVENTORYEMERGENCY APPARATUS MTNCE 143.85 156.30OPERATIONSOPERATIONAL SUPPLIESEMERGENCY MEDICAL PRODUCTS 156.30 27,737.65CONSTRUCTION PAYMENTS IMPROVEMENTS OTHER THAN BUILDIENCOMM MIDWEST 27,737.65 519.41SEWER UTILITY G&A OTHER IMPROVEMENT SERVICEESS BROTHERS & SONS INC 519.41 39.00IT G & A SUBSCRIPTIONS/MEMBERSHIPSEXCELSIOR, CITY OF 156.00PUBLIC WORKS G & A SUBSCRIPTIONS/MEMBERSHIPS 195.00 374.06PARK AND RECREATION BALANCE SH INVENTORYFACTORY MOTOR PARTS CO 374.06 210.51BUILDING MAINTENANCE GENERAL SUPPLIESFASTENAL COMPANY 210.51 2.15POLICE G & A OFFICE SUPPLIESFEDEX 48.68POLICE G & A POSTAGE 43.48SEWER UTILITY G&A POSTAGE 94.31 Meeting of October 19, 2009 (Item No. 4j) Subject: Vendor Claims Page 8 10/14/2009CITY OF ST LOUIS PARK 9:41:08R55CKSUM LOG23000VO 8Page -Council Check Summary 10/16/2009 -10/3/2009 Vendor AmountBusiness Unit Object 284.11ICE RESURFACER MOTOR FUELSFERRELLGAS 284.11 250.00SEWER UTILITY G&A BUILDING MTCE SERVICEFLOYD TOTAL SECURITY 250.00 135.33GENERAL FUND BALANCE SHEET CLEARING ACCOUNTFREEMAN, RONALD 135.33 102.50WIRELESS G & A OTHER CONTRACTUAL SERVICESFRIEDELL, GERALD 102.50 18,400.00WATER UTILITY G&A IMPROVEMENTS OTHER THAN BUILDIGOLIATH HYDRO-VAC INC 18,400.00 34.40INSPECTIONS G & A BUILDINGGOODVIEW ELECTRIC 34.40 226.19FACILITIES MCTE G & A GENERAL SUPPLIESGRAINGER INC, WW 40.46WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 16.58STORM WATER UTILITY G&A EQUIPMENT PARTS 283.23 1,115.00SNOW PLOWING SUBSCRIPTIONS/MEMBERSHIPSGREAT LAKES WEATHER SERVICE 1,115.00 15.65WATER UTILITY G&A GENERAL CUSTOMERSGROEBNER, STEVE 15.65 2,600.00PUBLIC WORKS G & A TRAININGHAMLINE UNIVERSITY 2,600.00 35.24INSPECTIONS G & A BUILDINGHAMMOND, KARA 35.24 91.19WATER UTILITY G&A GENERAL CUSTOMERSHAUTMAN, JOHN 91.19 219.70ROUTINE MAINTENANCE OTHER IMPROVEMENT SUPPLIESHEDBERG AGGREGATES 219.70 Meeting of October 19, 2009 (Item No. 4j) Subject: Vendor Claims Page 9 10/14/2009CITY OF ST LOUIS PARK 9:41:08R55CKSUM LOG23000VO 9Page -Council Check Summary 10/16/2009 -10/3/2009 Vendor AmountBusiness Unit Object 143.55WESTWOOD G & A MILEAGE-PERSONAL CARHEGNA, JESSICA 143.55 1,030.00OPERATIONSRADIO COMMUNICATIONSHENNEPIN COUNTY INFO TECH 362.00OPERATIONSEMERGENCY PREPAREDNESS 1,392.00 4,240.00MAINTENANCEOTHER CONTRACTUAL SERVICESHENNEPIN COUNTY SENTENCING TO 2,000.00MAINTENANCEOTHER CONTRACTUAL SERVICES 2,000.00MAINTENANCEOTHER CONTRACTUAL SERVICES 8,240.00 248.27PARK MAINTENANCE G & A GARBAGE/REFUSE SERVICEHENNEPIN COUNTY TREASURER 430.00WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 678.27 1,665.00OPERATIONSTRAININGHENNEPIN TECHNICAL COLLEGE 1,665.00 5,725.61SPECIAL PROJECTS OTHERHENRICKSEN PSG 5,725.61 35.00YOUTH PROGRAMS PROGRAM REVENUEHERKENHOFF, TOM 35.00 1,895.00SEWER UTILITY G&A OTHER IMPROVEMENT SERVICEHIGHVIEW PLUMBING INC 1,895.00 17.50YOUTH PROGRAMS PROGRAM REVENUEHOFFMAN, KASSONDRA 17.50 683.88GENERAL BUILDING MAINTENANCE GENERAL SUPPLIESHOME DEPOT CREDIT SERVICES 100.27ROUTINE MAINTENANCE GENERAL SUPPLIES 146.11ROUTINE MAINTENANCE OTHER IMPROVEMENT SUPPLIES 22.40PARK MAINTENANCE G & A GENERAL SUPPLIES 410.72PARK BUILDING MAINTENANCE BLDG/STRUCTURE SUPPLIES 738.05BRICK HOUSE (1324)BLDG/STRUCTURE SUPPLIES 142.60BEAUTIFICATION / FLOWERS OTHER IMPROVEMENT SUPPLIES 79.96BUILDING MAINTENANCE GENERAL SUPPLIES 2,323.99 480.59WW RENTAL HOUSE (1322)BLDG/STRUCTURE SUPPLIESHOME DEPOT CREDIT SRVCS Meeting of October 19, 2009 (Item No. 4j) Subject: Vendor Claims Page 10 10/14/2009CITY OF ST LOUIS PARK 9:41:08R55CKSUM LOG23000VO 10Page -Council Check Summary 10/16/2009 -10/3/2009 Vendor AmountBusiness Unit Object 21.33WESTWOOD G & A GENERAL SUPPLIES 501.92 12.81GENERAL BUILDING MAINTENANCE GENERAL SUPPLIESHOME HARDWARE 10.24ENGINEERING G & A GENERAL SUPPLIES 2.78DAMAGE REPAIR BLDG/STRUCTURE SUPPLIES 4.78ORGANIZED REC G & A GENERAL SUPPLIES 206.53PARK MAINTENANCE G & A GENERAL SUPPLIES 10.81TREE MAINTENANCE GENERAL SUPPLIES 37.43REILLY BUDGET BUILDING MTCE SERVICE 22.29SEWER UTILITY G&A GENERAL SUPPLIES 307.67 49.35ADMINISTRATION G & A MEETING EXPENSEHONOLD, MARCIA 70.95ADMINISTRATION G & A MILEAGE-PERSONAL CAR 120.30 125.95ASSESSING G & A MILEAGE-PERSONAL CARHOPPE, MARK 125.95 69.96HUMAN RESOURCES RECOGNITIONHSBC BUSINESS SOLUTIONS 90.63GENERAL CUSTODIAL DUTIES CLEANING/WASTE REMOVAL SUPPLY 29.11WESTWOOD G & A GENERAL SUPPLIES 189.70 379.24IRRIGATION MAINTENANCE GENERAL SUPPLIESHYDROLOGIC WATER MGMT 379.24 474.37ACCIDENT REPAIR EQUIPMENT MTCE SERVICEI-STATE TRUCK CENTER 474.37 360.00POLICE G & A TRAININGIACP 360.00 100.00OPERATIONSSUBSCRIPTIONS/MEMBERSHIPSICC 1,258.72INSPECTIONS G & A TRAINING 1,358.72 1,154.95CABLE TV G & A OTHER CONTRACTUAL SERVICESIMPLEX.NET INC 1,154.95 3,130.02VOICE SYSTEM MTCE TELEPHONEINTEGRA TELECOM Meeting of October 19, 2009 (Item No. 4j) Subject: Vendor Claims Page 11 10/14/2009CITY OF ST LOUIS PARK 9:41:08R55CKSUM LOG23000VO 11Page -Council Check Summary 10/16/2009 -10/3/2009 Vendor AmountBusiness Unit Object 3,130.02 835.91PARK AND RECREATION BALANCE SH INVENTORYINVER GROVE FORD 835.91 86.90ADMINISTRATION G & A GENERAL PROFESSIONAL SERVICESIRON MOUNTAIN 62.65POLICE G & A OTHER CONTRACTUAL SERVICES 149.55 23.05GENERAL BUILDING MAINTENANCE GENERAL SUPPLIESJERRY'S HARDWARE 23.05 255.76PARK AND RECREATION BALANCE SH INVENTORYJOHNSON LUBRICANTS, BOB 255.76 159.46WESTWOOD G & A GENERAL SUPPLIESJRK SEED & SURG SUPPLY 159.46 191.98WATER UTILITY G&A GENERAL CUSTOMERSKNAPP, KELLI 191.98 130.00ESCROWSPMC ESCROWKOTNIK, CODY 130.00 3,500.00ESCROWSPMC ESCROWKUSLEIKA, RICH 3,500.00 330.75ELECTRICAL SYSTEM MTCE BLDG/STRUCTURE SUPPLIESLARSON, JH CO 330.75 437.48STREET CAPITAL PROJ G & A IMPROVEMENTS OTHER THAN BUILDILERNER, MARK 437.48 30.73WATER UTILITY G&A GENERAL CUSTOMERSLESSARD, MICHAEL 30.73 3,000.00ESCROWSPMC ESCROWLEVITT, MATTHEW 3,000.00 43.85POLICE G & A OTHER CONTRACTUAL SERVICESLEXISNEXIS 43.85 Meeting of October 19, 2009 (Item No. 4j) Subject: Vendor Claims Page 12 10/14/2009CITY OF ST LOUIS PARK 9:41:08R55CKSUM LOG23000VO 12Page -Council Check Summary 10/16/2009 -10/3/2009 Vendor AmountBusiness Unit Object 100.00WATER UTILITY G&A GENERAL CUSTOMERSLICHTY, MATTHEW 100.00 34.87ADMINISTRATION G & A MEETING EXPENSELUEDKE, KRIS 34.87 2,570.00ESCROWSPMC ESCROWLUND, ERIC 2,570.00 30.00POLICE G & A MEETING EXPENSELUSE, JOHN 30.00 165.00WATER UTILITY G&A GENERAL CUSTOMERSMAGNUSON, ED 165.00 17,026.30SEALCOAT PREPARATION OTHER IMPROVEMENT SUPPLIESMCCROSSAN INC, C S 17,026.30 2.95DAMAGE REPAIR BLDG/STRUCTURE SUPPLIESMENARDS 80.30FABRICATIONOTHER IMPROVEMENT SUPPLIES 122.09IRRIGATION MAINTENANCE GENERAL SUPPLIES 84.72PARK BUILDING MAINTENANCE GENERAL SUPPLIES 6.28BRICK HOUSE (1324)OTHER IMPROVEMENT SUPPLIES 65.40WW RENTAL HOUSE (1322)OTHER IMPROVEMENT SUPPLIES 32.04WATER UTILITY G&A OTHER 393.78 70.40PUBLIC WORKS G & A MILEAGE-PERSONAL CARMERKLEY, SCOTT 70.40 285,423.79OPERATIONSCLEANING/WASTE REMOVAL SERVICEMETROPOLITAN COUNCIL 285,423.79 1,994.102008A UTIL REV BOND PROJECT BUILDINGS & STRUCTURESMICHELS CORPORATION 1,994.10 750.26SEALCOAT PREPARATION OTHER IMPROVEMENT SUPPLIESMIDWEST ASPHALT CORP 13,258.42PATCHING-PERMANENT OTHER IMPROVEMENT SUPPLIES 14,008.68 405.77OPERATIONSFIRE PREVENTION SUPPLIESMIDWEST BADGE & NOVELTY CO 405.77 Meeting of October 19, 2009 (Item No. 4j) Subject: Vendor Claims Page 13 10/14/2009CITY OF ST LOUIS PARK 9:41:08R55CKSUM LOG23000VO 13Page -Council Check Summary 10/16/2009 -10/3/2009 Vendor AmountBusiness Unit Object 96.00ASSESSING G & A SUBSCRIPTIONS/MEMBERSHIPSMINNEAPOLIS AREA ASSOC REALTOR 96.00 1,972.00PAWN FEES OTHER CONTRACTUAL SERVICESMINNEAPOLIS FINANCE DEPT 1,972.00 106.26EMPLOYEE FLEXIBLE SPENDING B/S ACCRUED OTHER BENEFITSMINNESOTA BENEFIT ASSOC 106.26 1,268.12EMPLOYEE FLEXIBLE SPENDING B/S WAGE GARNISHMENTSMINNESOTA CHILD SUPPORT PYT CT 1,268.12 16.00EMPLOYEE FLEXIBLE SPENDING B/S ACCRUED OTHER BENEFITSMINNESOTA NCPERS LIFE INS 16.00 339.68WATER UTILITY G&A OTHER IMPROVEMENT SERVICEMINVALCO INC 339.68 39.00YOUTH PROGRAMS PROGRAM REVENUEMITCHELL, DANA 39.00 210.00WESTWOOD G & A MILEAGE-PERSONAL CARMNA 210.00 160.00SOFTBALLSUBSCRIPTIONS/MEMBERSHIPSMRPA 160.00 114.83PARK AND RECREATION BALANCE SH INVENTORYMTI DISTRIBUTING CO 86.28IRRIGATION MAINTENANCE GENERAL SUPPLIES 201.11 265.00WATER UTILITY G&A OTHER CONTRACTUAL SERVICESMVTL LABORATORIES 265.00 16.01GENERAL BUILDING MAINTENANCE GENERAL SUPPLIESNAPA (GENUINE PARTS CO) 10.63OPERATIONSFIRE PREVENTION SUPPLIES 26.64 189.54PARK AND RECREATION BALANCE SH INVENTORYO'REILLY AUTO PARTS 189.54 Meeting of October 19, 2009 (Item No. 4j) Subject: Vendor Claims Page 14 10/14/2009CITY OF ST LOUIS PARK 9:41:08R55CKSUM LOG23000VO 14Page -Council Check Summary 10/16/2009 -10/3/2009 Vendor AmountBusiness Unit Object 500.00POLICE G & A OTHER CONTRACTUAL SERVICESOAK KNOLL ANIMAL HOSPITAL 500.00 185.52ENGINEERING G & A EQUIPMENT MTCE SERVICEOCE 185.52 28.65ASSESSING G & A OFFICE SUPPLIESOFFICE DEPOT 75.84FINANCE G & A OFFICE SUPPLIES 12.35GENERAL INFORMATION OFFICE SUPPLIES 25.15POLICE G & A OFFICE SUPPLIES 38.73POLICE G & A OPERATIONAL SUPPLIES 40.37OPERATIONSOFFICE SUPPLIES 271.60INSPECTIONS G & A GENERAL SUPPLIES 242.61ORGANIZED REC G & A OFFICE SUPPLIES 87.24SEWER UTILITY G&A OFFICE SUPPLIES 822.54 2,430.43PORTABLE TOILETS/FIELD MAINT OTHER CONTRACTUAL SERVICESON SITE SANITATION 85.50OFF-LEASH DOG PARK OTHER CONTRACTUAL SERVICES 106.88WESTWOOD G & A OTHER CONTRACTUAL SERVICES 96.18NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICES 85.502008A UTIL REV BOND PROJECT RENTAL BUILDINGS 2,804.49 181.00EMPLOYEE FLEX SPEND G&A GENERAL PROFESSIONAL SERVICESOPTUM HEALTH FINANCIAL SERVICE 181.00 560.00SOCCEROTHER CONTRACTUAL SERVICESPENKERT, JEREMY 560.00 15.00POLICE G & A MOTOR FUELSPETTY CASH 15.00 78.92PARK AND RECREATION BALANCE SH INVENTORYPIONEER RIM & WHEEL CO 78.92 1,697.57PARK GROUNDS MAINTENANCE OTHER CONTRACTUAL SERVICESPLAISTED COMPANIES INC 1,697.57 400.00WESTWOOD G & A OTHER CONTRACTUAL SERVICESPLANTENBERG, CATHERINE 400.00 Meeting of October 19, 2009 (Item No. 4j) Subject: Vendor Claims Page 15 10/14/2009CITY OF ST LOUIS PARK 9:41:08R55CKSUM LOG23000VO 15Page -Council Check Summary 10/16/2009 -10/3/2009 Vendor AmountBusiness Unit Object 160.00CLERICALTRAININGPLEAA 160.00 252.20PARK AND RECREATION BALANCE SH INVENTORYPOMP'S TIRE SERVICE INC 252.20 1,000.00ESCROWSPMC ESCROWPOOLS, HELEN 1,000.00 360.37PARK MAINTENANCE G & A TELEPHONEPOPP TELECOM 360.37 284.49WATER UTILITY G&A POSTAGEPOSTMASTER - PERMIT #603 284.49SEWER UTILITY G&A POSTAGE 284.50SOLID WASTE COLLECTIONS POSTAGE 284.50STORM WATER UTILITY G&A POSTAGE 1,137.98 108.00ICE RESURFACER EQUIPMENT MTCE SERVICEPRINTERS SERVICE INC 108.00 45.96BLDG/GROUNDS OPS & MAINT BLDG/STRUCTURE SUPPLIESPUMP & METER SERVICE 45.96 7,021.59WATER UTILITY G&A OTHER IMPROVEMENT SERVICEQUALITY RESTORATION SERVICES I 7,021.59 2,639.34PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICESQUIRING EXCAVATING LLC 2,639.34 17.10WATER UTILITY G&A GENERAL CUSTOMERSRAHMAN, CURT 17.10 100.00INSPECTIONS G & A TRAININGRAMSEY COUNTY TREASURER 100.00 2,008.33FACILITY OPERATIONS GARBAGE/REFUSE SERVICERANDY'S SANITATION INC 925.52REC CENTER BUILDING GARBAGE/REFUSE SERVICE 88.29WATER UTILITY G&A GARBAGE/REFUSE SERVICE 671.48SOLID WASTE COLLECTIONS GARBAGE/REFUSE SERVICE 3,693.62 Meeting of October 19, 2009 (Item No. 4j) Subject: Vendor Claims Page 16 10/14/2009CITY OF ST LOUIS PARK 9:41:08R55CKSUM LOG23000VO 16Page -Council Check Summary 10/16/2009 -10/3/2009 Vendor AmountBusiness Unit Object 271.73WATER UTILITY G&A POSTAGERAPID GRAPHICS & MAILING 271.73SEWER UTILITY G&A POSTAGE 271.73SOLID WASTE COLLECTIONS POSTAGE 271.74STORM WATER UTILITY G&A POSTAGE 1,086.93 83.71TRAININGTRAININGRARDIN, MICHAEL 83.71 500.00HUMAN RESOURCES ORGANIZATIONAL DEVELOPMENTRAY'S IMPROV COMPANY, STEVIE 500.00 4,276.89COMMUNITY PARTNERSHIPS OTHER CONTRACTUAL SERVICESREACH FOR RESOURCES INC 4,276.89 96.89BEAUTIFICATION / FLOWERS OTHER IMPROVEMENT SUPPLIESRICE, MARTHA 96.89 84.87PARK AND RECREATION BALANCE SH INVENTORYRIGID HITCH INC 84.87 90.00INSPECTIONS G & A MULTI-FAMILY HOUSINGROBERTS, LYNDA 90.00 280.00ADMINISTRATION G & A SUBSCRIPTIONS/MEMBERSHIPSROTARY CLUB OF SLP 85.00SUPERVISORYSUBSCRIPTIONS/MEMBERSHIPS 202.00SUPERVISORYMEETING EXPENSE 567.00 577.00PLUMBING MTCE BUILDING MTCE SERVICEROTO-ROOTER 577.00 90.00VEHICLE MAINTENANCE G&A SUBSCRIPTIONS/MEMBERSHIPSSAE INTERNATIONAL 90.00 117.60WESTWOOD G & A GENERAL SUPPLIESSAM'S CLUB 38.73SCHOOL GROUPS GENERAL SUPPLIES 156.33 104.45BUILDING MAINTENANCE GENERAL SUPPLIESSAVITT BROS INC 104.45 Meeting of October 19, 2009 (Item No. 4j) Subject: Vendor Claims Page 17 10/14/2009CITY OF ST LOUIS PARK 9:41:08R55CKSUM LOG23000VO 17Page -Council Check Summary 10/16/2009 -10/3/2009 Vendor AmountBusiness Unit Object 6,371.58PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICESSCHERER BROS. LUMBER CO. 6,371.58 375.00WESTWOOD G & A OTHER CONTRACTUAL SERVICESSEIFERT, JIM 375.00 22.57WATER UTILITY G&A GENERAL CUSTOMERSSHIRLEY, MARK 22.57 3,310.00GENERAL BUILDING MAINTENANCE EQUIPMENT MTCE SERVICESIMPLEXGRINNELL LP 811.00CARPET MTCE EQUIPMENT MTCE SERVICE 4,121.00 93.09GENERAL BUILDING MAINTENANCE SMALL TOOLSSPS COMPANIES INC 110.24PLUMBING MTCE BLDG/STRUCTURE SUPPLIES 3.14BUILDING MAINTENANCE GENERAL SUPPLIES 206.47 50,745.96PE PLANS/SPECS IMPROVEMENTS OTHER THAN BUILDISRF CONSULTING GROUP INC 31,482.70CE DESIGN IMPROVEMENTS OTHER THAN BUILDI 82,228.66 21,171.94PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICESST CROIX REC CO 21,171.94 114.34PARK AND RECREATION BALANCE SH INVENTORYST JOSEPH'S EQUIPMENT INC 114.34 235.50BUILDING MAINTENANCE BLDG/STRUCTURE SUPPLIESSTATE SUPPLY CO 235.50 662.90PARK AND RECREATION BALANCE SH INVENTORYSUBURBAN CHEVROLET 662.90 2,183.64WATER UTILITY G&A SEMINARS/CONFERENCES/PRESENTATSUITES AT WATERFRONT PLAZA, TH 2,183.64 42.90ADMINISTRATION G & A LEGAL NOTICESSUN NEWSPAPERS 42.90 493.952008A UTIL REV BOND PROJECT BUILDINGS & STRUCTURESSUNDE LAND SURVEYING LLC 493.95 Meeting of October 19, 2009 (Item No. 4j) Subject: Vendor Claims Page 18 10/14/2009CITY OF ST LOUIS PARK 9:41:08R55CKSUM LOG23000VO 18Page -Council Check Summary 10/16/2009 -10/3/2009 Vendor AmountBusiness Unit Object 840.00SOCCEROTHER CONTRACTUAL SERVICESSWANSON, JORDAN 840.00 637.20IRRIGATION MAINTENANCE OTHER CONTRACTUAL SERVICESTALBERG LAWN & LANDSCAPE INC 637.20 97.00BUILDING MAINTENANCE BUILDING MTCE SERVICETERMINIX INT 97.00 30.67ADMINISTRATION G & A LONG TERM DISABILITYTHE HARTFORD - PRIORITY ACCOUN 26.83HUMAN RESOURCES LONG TERM DISABILITY 7.86COMM & MARKETING G & A LONG TERM DISABILITY 21.02IT G & A LONG TERM DISABILITY 9.92ASSESSING G & A LONG TERM DISABILITY 36.37FINANCE G & A LONG TERM DISABILITY 56.39COMM DEV G & A LONG TERM DISABILITY 8.80FACILITIES MCTE G & A LONG TERM DISABILITY 60.81POLICE G & A LONG TERM DISABILITY 38.63OPERATIONSLONG TERM DISABILITY 29.09INSPECTIONS G & A LONG TERM DISABILITY 21.99PUBLIC WORKS G & A LONG TERM DISABILITY 28.40ENGINEERING G & A LONG TERM DISABILITY 10.27PUBLIC WORKS OPS G & A LONG TERM DISABILITY 34.51ORGANIZED REC G & A LONG TERM DISABILITY 10.27PARK MAINTENANCE G & A LONG TERM DISABILITY 8.56ENVIRONMENTAL G & A LONG TERM DISABILITY 8.56WESTWOOD G & A LONG TERM DISABILITY 9.05REC CENTER/AQUATIC PARK SAL LONG TERM DISABILITY 8.80VEHICLE MAINTENANCE G&A LONG TERM DISABILITY 8.32HOUSING REHAB G & A LONG TERM DISABILITY 10.27WATER UTILITY G&A LONG TERM DISABILITY 836.77EMPLOYEE FLEX SPEND G&A LONG TERM DISABILITY 1,322.16 263,861.22CONSTRUCTION PAYMENTS IMPROVEMENTS OTHER THAN BUILDITHOMAS & SONS CONST INC 263,861.22 682.38BUILDING MAINTENANCE BUILDING MTCE SERVICETHYSSENKRUPP ELEVATOR 682.38 795.79ROUTINE MAINTENANCE OTHER IMPROVEMENT SUPPLIESTIMBERWALL LANDSCAPING INC Meeting of October 19, 2009 (Item No. 4j) Subject: Vendor Claims Page 19 10/14/2009CITY OF ST LOUIS PARK 9:41:08R55CKSUM LOG23000VO 19Page -Council Check Summary 10/16/2009 -10/3/2009 Vendor AmountBusiness Unit Object 795.79 479.63ADMINISTRATION G & A OTHER CONTRACTUAL SERVICESTIMESAVER OFF SITE SECRETARIAL 479.63 242.38PARK AND RECREATION BALANCE SH INVENTORYTOMAR ELECTRONICS 15.59-PARK AND RECREATION BALANCE SH DUE TO OTHER GOVTS 226.79 292.19PATCHING-PERMANENT OTHER IMPROVEMENT SUPPLIESTRI STATE BOBCAT 292.19 273.56GROUNDS MTCE LANDSCAPING MATERIALSTRUGREEN CHEMLAWN 273.56 97.98BUILDING MAINTENANCE BLDG/STRUCTURE SUPPLIESTWIN CITY HARDWARE 197.74PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICES 295.72 285.00H.V.A.C. EQUIP. MTCE BUILDING MTCE SERVICEUHL CO INC 5,688.53POLICE & FIRE PENSION G&A MACHINERY & AUTO EQUIPMENT 5,973.53 606.01OPERATIONSOPERATIONAL SUPPLIESUNIFORMS UNLIMITED (FIRE) 606.01 460.77POLICE G & A OPERATIONAL SUPPLIESUNIFORMS UNLIMITED (PD) 452.43SUPERVISORYOPERATIONAL SUPPLIES 18.17PATROLOPERATIONAL SUPPLIES 931.37 370.65EMPLOYEE FLEXIBLE SPENDING B/S UNITED WAYUNITED WAY OF MINNEAPOLIS AREA 370.65 230.00ENGINEERING G & A SEMINARS/CONFERENCES/PRESENTATUNIVERSITY OF MINNESOTA REGIST 230.00 74.93POLICE G & A TELEPHONEUSA MOBILITY WIRELESS INC 641.94OPERATIONSTELEPHONE 31.06WATER UTILITY G&A TELEPHONE 747.93 Meeting of October 19, 2009 (Item No. 4j) Subject: Vendor Claims Page 20 10/14/2009CITY OF ST LOUIS PARK 9:41:08R55CKSUM LOG23000VO 20Page -Council Check Summary 10/16/2009 -10/3/2009 Vendor AmountBusiness Unit Object 103.50HUMAN RESOURCES RECOGNITIONVAIL, LORI 103.50 9.98SEWER UTILITY G&A GENERAL SUPPLIESVALLEY NATIONAL GASES WV LLC 9.98 7,825.00WATER UTILITY G&A OTHER IMPROVEMENT SERVICEVALLEY-RICH CO INC 7,825.00 113.30ENVIRONMENTAL G & A MILEAGE-PERSONAL CARVAUGHAN, JIM 113.30 1,305.86VOICE SYSTEM MTCE TELEPHONEVERIZON WIRELESS 73.00COMMUNICATIONS/GV REIMBURSEABL TELEPHONE 1,378.86 10,856.00SEWER UTILITY G&A OTHER IMPROVEMENT SERVICEVOEHL CONSTRUCTION INC 10,856.00 111,230.02SOLID WASTE COLLECTIONS GARBAGE/REFUSE SERVICEWASTE MANAGEMENT 46,479.70SOLID WASTE COLLECTIONS YARD WASTE SERVICE 60,920.00SOLID WASTE DISPOSAL GARBAGE/REFUSE SERVICE 20,207.00SOLID WASTE DISPOSAL YARD WASTE SERVICE 238,836.72 7,000.00ESCROWSPMC ESCROWWEBER, SUSAN 7,000.00 475.59ROUTINE MAINTENANCE OTHER IMPROVEMENT SUPPLIESWESTSIDE REDI MIX INC 475.59 615.76INSPECTIONS G & A GENERAL SUPPLIESWILLIAMS SCOTSMAN INC 1,122.092008A UTIL REV BOND PROJECT RENTAL BUILDINGS 1,737.85 69.47REFORESTATIONOTHER IMPROVEMENT SUPPLIESWRAP CITY GRAPHICS 69.47 919.00COUNTS AND STUDIES OTHER CONTRACTUAL SERVICESWSB ASSOC INC 919.00 9,937.52FACILITY OPERATIONS ELECTRIC SERVICEXCEL ENERGY Meeting of October 19, 2009 (Item No. 4j) Subject: Vendor Claims Page 21 10/14/2009CITY OF ST LOUIS PARK 9:41:08R55CKSUM LOG23000VO 21Page -Council Check Summary 10/16/2009 -10/3/2009 Vendor AmountBusiness Unit Object 158.36PARK BUILDING MAINTENANCE ELECTRIC SERVICE 474.05WESTWOOD G & A ELECTRIC SERVICE 16,053.18ENTERPRISE G & A ELECTRIC SERVICE 679.27WATER UTILITY G&A ELECTRIC SERVICE 11.73OPERATIONSELECTRIC SERVICE 132.47OPERATIONSELECTRIC SERVICE 27,446.58 245.00BUILDING MAINTENANCE GENERAL SUPPLIESZEE MEDICAL SERVICE 245.00 Report Totals 1,427,832.54 Meeting of October 19, 2009 (Item No. 4j) Subject: Vendor Claims Page 22 Meeting Date: October 19, 2009 Agenda Item #: 4k OFFICIAL MINUTES Parks and Recreation Advisory Commission Meeting March 5, 2009, 7 p.m. The Rec Center MEMBERS PRESENT: Jenny Coig, George Foulkes, George Hagemann (7:30 p.m.), Steve Hallfin, Kirk Hawkinson, Tom Worthington MEMBERS ABSENT: None STAFF PRESENT: Cindy Walsh, Meg McMonigal, Jim Vaughan, Carrie Haslerud GUEST PRESENT: Steve Rosen, Hockey Association President 1. Call to Order Kirk Hawkinson, Chair, called the meeting to order at 7:00 p.m. 2. Presentation: Hockey Association Ms. Walsh, Director of Parks and Recreation, introduced Steve Rosen, President of the St. Louis Park Hockey Association, to the Commission. Mr. Rosen reported St. Louis Park had a successful year for hockey. He stated hockey recruiting numbers were up in the 2008-2009 season and the Association is working on retaining the numbers. He discussed changes that were implemented during the past season such as posting pictures throughout the rink area. He discussed plans for the future such as using advertisement revenue to fund locker room enhancement and other projects. He commented the Hockey Association is fortunate to have a person with advertisement solicitation experience working for them for a small percentage fee, allowing for the Association to collect the majority of the revenue. Mr. Rosen discussed how the St. Louis Park Hockey Association recruited increased numbers of lower income families through scholarships and is now investigating ways to retain the families. He commented on the Southwest merger as having a positive impact on the St. Louis Park program by allowing for more players to participate at levels matching their abilities. He advised there has been some conversation about expanding the merge to include Washburn but indicated at this time there are no immediate plans to move forward. In response to a question from Commissioner Hawkinson, Mr. Rosen advised there are an equal number of players from each association playing on the teams involved. He advised the goal of the merge is to keep numbers consistent while maintaining the St. Louis Park identity. Mr. Rosen noted the Stanley Cup will be in St. Louis Park on March 23rd as part of a fundraiser. Meeting of October 19, 2009 (Item No. 4k) Page 2 Subject: Parks and Recreation Advisory Commission Minutes March 5, 2009 In response to a question from Ms. Walsh, Mr. Rosen advised there were 380 St. Louis Park participants in the youth hockey program in the 2008-2009 season. Last season 350 students participated in youth hockey. Mr. Vaughan, Environmental Coordinator, inquired as to the ratio of boys and girls involved in the association. Mr. Rosen advised approximately 80% of participants are boys but added this is the first year the Association was able to offer a U8 program for girls. In response to a question from Commissioner Hawkinson, Mr. Rosen stated there were some parents opposed to merging the St. Louis Park Association with Minneapolis in earlier years but most are very happy with the merger now. Many parents, however, do not want the program to grow much larger. He further advised Edina has around 1,200 youth in their association and only one “A” team competing at each level. He added it is very hard to compete with those numbers stating most players will get discouraged and disinterested if their team has a losing record. He advised between 60 and 70 skaters are needed to be able to play at different levels. In response to a question from Commissioner Foulkes, Mr. Rosen advised most parents do not want a full merger with Washburn. If the merger is implemented, it will only involve the upper levels. In response to a question from Commissioner Foulkes, Mr. Rosen stated there are no St. Louis Park players left out due to the merge. He further advised that very few players are unhappy with the merge, only a few parents. In response to a question from Mr. Hawkinson, Mr. Rosen advised Southwest would be open to merging with Washburn to allow for more opportunities for Minneapolis players. St. Paul and Minneapolis Hockey Association numbers are very low. Mr. Rosen advised last year Washburn merged with the few remaining players in the Richfield program. In conclusion, Mr. Rosen stated the intent of the St. Louis Park Hockey Association is to provide a competitive program for participants without loosing the St. Louis Park identity. Ms. Walsh noted Mr. Rosen has been a pleasure to work with. 3. Approval of Minutes of January 21, 2009 Mr. Hawkinson noted one amendment on page 2 paragraph 4; change a word from “did” to “might.” Commissioner Foulkes made a motion to recommend approval of the January 21, 2009 minutes as amended; Commissioner Coig seconded the motion. The motion passed 5 – 0. 4. New Business Updates: Ms. Walsh discussed a change in the 2009 CIP. She reported the irrigation system scheduled for installation at Ainsworth Park where the lacrosse team plays, will now be installed at the Junior High School; a multi-use area where football and soccer can be played in addition to lacrosse. In response to a question from Commissioner Hallfin, Ms. Walsh indicated turf improvements are scheduled for spring. The estimated cost for the improvement is $40,000. Ms. Walsh reported there are volunteers from the Dakota Park Neighborhood who are willing to serve on the dog park committee. She will have more information to follow. Meeting of October 19, 2009 (Item No. 4k) Page 3 Subject: Parks and Recreation Advisory Commission Minutes March 5, 2009 a. MSC Expansion / Creekside Park Parking Lot Ms. Walsh shared plans for the MSC expansion, Creekside parking lot reconfiguration and Creekside Park improvements. She pointed out locations for expanding and creating holding ponds. She advised the Commission on the background of the park design. The intent, she reported, is to create a more open and inviting space. Ms Wash advised the new design should help to discourage undesirable activity in the area. She pointed out how the parking lot currently drains directly into the creek. A new design will reconfigure the lot to create a holding pond. The design will also have an area for trailer parking. Ms. Wash advised the park will be visible from the nearby street. Mr. Vaughan indicated at present, most people do not know the park exists. Ms. Walsh described other improvements such as new signage and repairs to the canoe landing. Ms. Walsh advised the Commission of a joint program with the City of Minnetonka in which residents can rent canoes and pay for shuttle service to the Minnehaha Creek headwaters at Lake Minnetonka. She stated the program will be publicized in the spring/summer parks and recreation brochure. Commissioner Hagemann arrived 7:30 p.m. Mr. Vaughan commented there is a large amount of buckthorn which needs to be removed in Creekside Park. He advised new trees will be planted in the park area. In response to a question from Commissioner Hawkinson, Ms. Walsh stated Creekside will not be lit. 5. Old Business a. Comprehensive Plan Approval Meg McMonigal, Planning and Zoning Supervisor, presented a final draft of the City’s Comprehensive Plan for Parks, Open Space & Natural Resources. Members discussed final change requests. In response to a question from Commissioner Foulkes, Ms. McMonigal explained the inconsistencies in bolding on each Commissioner’s copy are due to the copy process and will not appear in the final plan. She advised there are three main goals; Parks, Recreation and Natural Environments. The plan includes history and a list of accomplishments. She pointed out new maps in the plan. Mr. Vaughan advised Hurd Park was not listed on the Park Amenities Grid. Ms. McMonigal will investigate and add it if needed. Mr. Vaughan also noted Hurd Park was missing the title on the map on page seven. He advised that Hurd Park status may need to be updated when the community garden is planted. Meeting of October 19, 2009 (Item No. 4k) Page 4 Subject: Parks and Recreation Advisory Commission Minutes March 5, 2009 In response to a notation from Commissioner Hawkinson, Ms. McMonigal will clarify the handicap parking at Dakota Park and make changes where needed. Commissioner Worthington inquired as to the five types of parks and if there is an official standard to list parks. Ms. McMonigal advised the descriptions were created for the comprehensive plan by the City of St. Louis Park staff; no standards are set for each park description. In response to a question from Commissioner Worthington, Ms. McMonigal advised the park sizes do not need to be listed to the .01 acre. She will investigate the need for adjusting the acreage. Commissioner Worthington verified the placement of Louisiana Oaks under Community Parks. A request was made to clarify a sentence on page 11 part six, in the Other Section. Commissioner Worthington noted that there is no mention of Meadowbrook Golf Club in the Comprehensive plan. Commissioner Hallfin commented his understanding is that Meadowbrook Golf Club was owned by the City of Minneapolis before the establishment of St. Louis Park. Ms. McMonigal advised Meadowbrook Golf Club should be noted as an amenity in the community and listed as desirable if it becomes available. Commissioner Worthington advised St. Louis Park has 52 parks but only 50 appear on the grid on page 12. Ms. McMonigal will verify and reconcile the grid. Ms. McMonigal referred to page 13 where Westwood Hills Nature Center and Minnehaha Creek are featured as natural resources. She advised other resources such as urban forest and wildlife are consolidated. In response to a question from Commissioner Hawkinson, the Commission was informed the Methodist Hospital walking trails will have public access. Ms. McMonigal noted the changing demographics of the St. Louis Park community and park usage. She advised there are no plans for acquiring new parks at the present time. If land should become available the City of St. Louis Park will consider its acquisition at that time. The City of St. Louis Park will also continue to explore partnerships. Mr. Worthington referred to new non-traditional sports which include lacrosse and cricket on page 18; inquiring if the City should list cricket as a possible activity. In response to a question from Commissioner Worthington, it was noted WWNC is an abbreviation for Westwood Hills Nature Center. Meeting of October 19, 2009 (Item No. 4k) Page 5 Subject: Parks and Recreation Advisory Commission Minutes March 5, 2009 Looking to the future, Ms McMonigal advised the City of St. Louis Park will work with Three Rivers to investigate the development of a north/south trail. Ms. McMonigal reported St. Louis Park is continually working toward creating a livable community. Therefore, the process of scheduling improvements and maintenance is constantly reevaluated as discussed on page 19 of the plan. Ms. McMonigal reported the City’s parks and facilities are well maintained and residents are happy with the quality of life in St. Louis Park. Commissioner Foulkes suggested adding a positive statement about the park infrastructure. Ms. McMonigal commented residents tend to expect a well maintained community in St. Louis Park and that staff should be proud. Since the plan is a Parks, Open Space and Natural Resource plan, Commissioner Hallfin suggested replacing the Torah study picture on the cover with a park picture. Ms. McMonigal indicated the picture can be changed and perhaps it might fit better in another section where art and culture are the focus. Ms. McMonigal advised the goals and implementation strategies of the plan are created to fit with City’s overall comprehensive plan. Commissioner Hallfin made a motion to endorse the Parks, Open Space and Natural Resource Comprehensive Plan as amended. Commissioner Foulkes seconded the motion and it passed 6 – 0. Ms. McMonigal advised she has initiated neighborhood meetings to discuss aspects of the comprehensive plan. Participation from Commissioners would be greatly appreciated. She stated the meetings will be on Thursdays. She will e-mail the Commission members the schedule and a map of the locations under discussion. The meetings will take place at City Hall. b. Minnehaha Creek Clean-Up Detail Discussion Commissioner Worthington opened discussion on the April 18th Minnehaha Creek Clean- up from 10 a.m. to noon. Commissioner Hawkinson expressed concern about rainfall earlier in the week and how it could affect the creek depth. Commissioner Worthington advised the Commission will he have to go with the published date. A discussion followed and it was decided volunteers will meet at Creekside Park and divide into four teams to cover the area. Mr. Vaughan offered to lead one group and advised Mr. Beane, Park Superintendent, will lead another. Two Commissioners will lead the other two groups. Mr. Vaughan advised the City will supply pokers, bags and gloves. Commissioner Hawkinson offered to supply the gloves. Commissioner Worthington requested the Commission make full use of the $2,000 grant they received for the cleanup and suggested the purchase of two or three pairs of hip waders. Commissioner Foulkes suggested looking at St. Louis Park businesses like Hoigaards, Sams Club or Costco for purchase of the waders. Commissioner Hagemann suggested Meeting of October 19, 2009 (Item No. 4k) Page 6 Subject: Parks and Recreation Advisory Commission Minutes March 5, 2009 purchasing waders at Cabella’s if they can not be found in St. Louis Park. He also suggested purchasing as many as six or eight pairs and to include teen and adult sizes. Tools were requested such as a hand wench or pry bars. Commissioner Hagemann requested a hook for pulling things out of the water. Commissioner Foulkes requested vests for volunteers to wear. Commissioner Worthington initiated discussion on what to provide for lunch. Hotdogs, hamburgers and brats were all mentioned. Mr. Vaughan advised there could easily be a large group for the 2009 clean up. The addition of La Crosse teams and scout troops will raise volunteer numbers compared to last year. Mr. Hallfin advised the additional Park Perspective article might recruit even more volunteers. He estimated as many as 50 volunteers could show up for the event. Commissioner Foulkes suggested the Commission plan for 75 volunteers and noted unused food can be saved for use at another event. Water, soda, chips, and easy to serve items (items you can eat with your hands) like brownie bites were added to the menu list. In response to a question from Commissioner Worthington, Mr. Vaughan advised any kind of chemical clean up will be taken care of by the City. Commissioner Hagemann requested flagging tape to put on items that need to be removed by the City following the clean up. Commissioner Hagemann inquired if there might be a way that Methodist could be involved in promoting the event. Mr. Vaughan indicated he would be willing to contact them. Commissioner Hawkinson discussed the possibility of having a canoe available to pull and load while walking with waders in the water. Other Commission members agreed it would be easier to have designated drop off areas. In response to a question from Commissioner Foulkes, Commissioner Hagemann suggested using bobbers or flagging tape to mark submerged items that will need to be removed by the city. Commissioner Worthington advised first aid kits should be purchased. Commissioner Foulkes advised a central cell phone number should be identified. The lunch will begin at noon. Commissioner Worthington reminded everyone to carefully track expenditures for the grant report. In response to a question from Mr. Vaughan, the Commission agreed each volunteer should be advised to bring his or her own raincoat. Mr. Vaughan will make a list of everything and report back to the Commission. 6. Communications a. Chair Mr. Hawkinson opened discussion on the 2009 City building expansion projects and their effect on adjoining parks. Mr. Vaughan indicated many of the plans are still conceptual and their effect on parks is not yet clear. Mr. Vaughan indicated the order of building expansions will begin with the MSC then Fire Station 1 and later Fire Station 2. Meeting of October 19, 2009 (Item No. 4k) Page 7 Subject: Parks and Recreation Advisory Commission Minutes March 5, 2009 b. Commissioners Commissioner Coig requested to change the April meeting date to Thursday, April 16. The Commission agreed to make the change. Commissioner Hagemann opened discussion on the Park Place Xenia corridor. He reported he attended a meeting to investigate how the West End development will affect pedestrian and bicycle traffic flow. Ms. Coig indicated she did not see much room for pedestrians on Park Place Boulevard. Commissioner Hagemann advised the study will gather as much information as possible. Commissioner Hagemann reported there are some amazing proposals from various art contractors. He advised an interactive display will be placed at the entry to the theater. He advised there are plans for an outdoor gathering place with a major piece of art. Commissioner Foulkes thanked Commissioner Worthington for his work on the grant from Minnehaha Creek Watershed District. c. Friends of the Arts Update Commissioner Hagemann reported grant that is awarded will be accompanied by a representative from Friends of the Arts who will work with each recipient. d. Program Report Mr. Vaughan distributed tree sale pamphlets to the Commissioners. He discussed how the pamphlets will be used to encourage private planting. Residents will be able to purchase up to two trees for $35 per tree. The trees need to be picked up on the specified day or the purchaser will forfeit the trees and they will be donated to a local park. Mr. Vaughan presented a 16 year tracking of Dutch Elm diseased trees in St. Louis Park. In response to a question from Commissioner Worthington, Mr. Vaughan advised due to the lack of rain last summer the injected trees are not fairing as well as they should be. Mr. Vaughan reported this spring Westwood Lake at Westwood Hills Nature Center will be stocked by Fishing in the Neighborhood (“FIN”) with pan fish. Mr. Vaughan reported 250 boulevard trees were planted in St. Louis Park last year. Mr. Vaughan advised a pier will be built at Lamplighter pond in 2009. Meeting of October 19, 2009 (Item No. 4k) Page 8 Subject: Parks and Recreation Advisory Commission Minutes March 5, 2009 Mr. Vaughan reported the City of St. Louis Park is preparing for an Emerald Ash Borer infestation. He expressed concern for the City’s very large ash tree population. Mr. Vaughan advised the Emerald Ash Borer infestation will cause more damage than Dutch Elm Disease. He reported firewood is facilitating the spread of the disease. He noted the impact on Minnesota trees will be detrimental. In response to a question from Commissioner Foulkes, Mr. Vaughan stated cold Minnesota winters will not slow the progression of the infestation. A discussion followed involving concern and treatment for eradicating the Gypsy moth which has already progressed through a large portion of Wisconsin. Mr. Vaughan advised a bacterial treatment can be sprayed throughout a designated area, however, it will eliminate all moths and butterflies in that area for the season. Mr. Vaughan advised the Gypsy moth eats everything. A tree cannot be defoliated too many years in a row without causing harmful stress to the tree. Mr. Vaughan reported 303 weed citations were issued last year. The number is the highest ever issued. In a typical year’s comparison, Mr. Vaughan reported, about 100 citations are issued. He noted Native plants are permissible as an alternative to turf grass, but a native vegetation permit is needed. Mr. Vaughan listed upcoming and recent events including the Home Remodeling Fair in February, Eco Fair in June and the Arbor Day/Earth Day celebration at the nature center in April. Mr. Vaughan reported 800 tree inspections were conducted last year. In response to a question from Mr. Hallfin, Mr. Vaughan advised any elm wood stored from last years hail storm or any other storm should have the bark removed to prevent the spread of Dutch Elm disease. He noted the bark can be burned in a fire pit. Mr. Vaughan advised the City has been planting disease resistant elms and they seem to be doing quite well. e. Director Report Update discussion was at the beginning of the meeting. 7. Adjournment The meeting adjourned at 8:55 p.m. It was moved by Commissioner Hagemann to adjourn, Commissioner Foulkes seconded. The motion passed 6 – 0. Respectfully submitted,Carrie Haslerud, Carrie Haslerud, Recording Secretary Meeting Date: October 19, 2009 Agenda Item #: 4l OFFICIAL MINUTES Parks and Recreation Advisory Commission Meeting April 16, 2009, 7 p.m. The Rec Center MEMBERS PRESENT: George Foulkes, Steve Hallfin (7:40 p.m.) and Kirk Hawkinson MEMBERS ABSENT: George Hagemann, Tom Worthington, Christina Baberot and Jenny Coig STAFF PRESENT: Cindy Walsh, Rick Beane and Carrie Haslerud 1. Call to Order Kirk Hawkinson, Chair, called the meeting to order at 7:11 p.m. 3. Approval of Minutes of March 5, 2009 Commissioner Foulkes made a motion to recommend approval of the March 5, 2009 minutes; Commissioner Hawkinson seconded the motion. The motion passed 2 – 0. 4. New Business a. Bicycle Safety/Trail Discussion with Police Advisory Commission Members Commissioner Foulkes made a motion to defer the Bicycle Safety/Trail Discussion to the next meeting; Commissioner Hawkinson agreed. 5. Old Business a. Minnehaha Creek Clean Up Discussion Ms. Walsh, Director of Parks and Recreation, reported at least 30 - 50 volunteers are expected to help with the Minnehaha Creek clean up on Saturday. Mr. Beane, Park Superintendent, noted gloves, waders, grabbers, etc. are all ready for the crew to use. Ms. Walsh advised the clean up crew will meet at Creekside Park. In response to a question from Commissioner Folkes, Ms. Walsh advised staff to park in the nearby MSC (Municipal Service Center) parking lot to allow space for the volunteers to park at Creekside Park. Ms. Walsh advised staff and Commission members meet at 9:30 a.m. in order to prepare for the clean up event scheduled to begin at 10:00 a.m. She stated Mr. Birno, Recreation Superintendant, will be in charge of food preparation. Mr. Beane reported the weather forecast appears favorable for the event. City staff will include Jim Vaughan, Environmental Coordinator, Mr. Beane, Mr. Birno and a full-time maintenance staff person. Mr. Beane Meeting of October 19, 2009 (Item No. 4l) Page 2 Subject: Parks and Recreation Advisory Commission Minutes April 16, 2009 requested Commission members lead work crews in various sections of the clean up area. In response to a question from Commissioner Folkes, Mr. Beane advised ribbons for flagging difficult items will be available. Ms. Wash advised the area west of the bridge will need thorough cleaning as it has not been cleaned in recent years. Ms. Walsh reported the Creek water level is low and the Lake Minnetonka dam is not yet opened. Mr. Beane stated he recently walked the Methodist Hospital remeandering area and reported it is completely clean at this time. In response to a question from Commissioner Hawkinson, Ms. Walsh stated that most of the clean up will focus on areas adjacent to industrial areas. In response to a question from Commissioner Hawkinson, Mr. Beane advised vests are available for the crew to wear along with many waders. Ms. Walsh confirmed the following Commission members will be present on Saturday: Steve Hallfin, George Hagemann, Tom Worthington, George Foulkes, Kirk Hawkinson. She stated she is not clear on the status of Christina Baberot or Jenny Coig for the clean up at this time. Mr. Beane will bring a camera. Ms. Walsh will work with Commissioner Worthington to prepare documentation for the grant submission report following the clean up. Mr. Beane advised the event will end around noon. b. Capital Improvement Project Update Ms. Wash requested the Commission meet at an earlier time on May 20th. She will confirm with an e-mail. The early meeting time will allow for the Commission to visit a few of the City parks. Mr. Beane discussed 2009 Park Improvements. He advised Ainsworth funds were shifted to the Junior High and the contractor will be on site within two weeks to begin work. He indicated the area should be seeded by the first week in June. Mr. Beane stated the Aquatic Park sand and water play area equipment will be removed and new equipment will be in place before summer. Another improvement noted by Mr. Beane involves reconfiguration of the Aquila Park basketball courts. The original design, which includes two half courts, will be resurfaced and changed to one full size court with adjustable hoops. Commissioner Foulkes commented although he is not opposed to the change, he has observed the two half courts in use from time to time. Mr. Beane advised a neighborhood mail notification will take place regarding Aquila improvements and any opportunities for discussion. Staff will evaluate after comments received from the public. Ms. Walsh commented the adjustable hopes are very popular. Mr. Beane noted the hoops are very sturdy and easy to use adding three have been in use for the past two years in other parks without any maintenance issues. Meeting of October 19, 2009 (Item No. 4l) Page 3 Subject: Parks and Recreation Advisory Commission Minutes April 16, 2009 Mr. Beane listed several additional improvements for Aquila Park. A new fence will be installed on field four in the fall as well as a batting cage. He advised permanent placement of the batting cage is yet to be confirmed but consideration of adjacent homes will be taken into account. He stated a new scoreboard will be installed on field four in 2009 and a lighting upgrade will be installed on field two. Mr. Beane noted Aquila parking lot repairs and trail construction will occur after the busy summer season. Mr. Beane advised the bee hive is at Lilac Park and restoration is scheduled to begin Monday, April 20. Ms. Walsh stated there will be a ribbon cutting Monday, July 13 at 6:00 p.m. She will send invitations. Mr. Beane advised the Beltline trail will be reconstructed in 2009. He added the Tennis courts will be ready for use by the end of July. Mr. Beane discussed a field improvement at Bronx Park and a Carpenter Park resurfacing project. Mr. Beane advised Dakota Park will receive new fencing, dugouts, lighting and storage in 2009. He added the parking lots will be reconstructed and a neighborhood notification process in progress regarding the removal of the Dakota Park picnic shelter. He discussed the possibility of replacing it with a sun shelter. Mr. Beane stated the garden at Hurd Park will be planted and a water supply will be made available for gardeners to use. He noted the City of St. Louis Park will be working with the nearby church to obtain parking easements for their lot. Mr. Beane discussed improvements which include a picnic shelter for Jersey Park. Mr. Beane noted Carpenter Park, Parkview Park and Meadowbrook will all receive playground replacements in 2009. Mr. Beane summarized Rec Center improvements which include new carpet for the banquet room and parking lot surveillance cameras. Mr. Foulkes inquired if the police will be consulted regarding the surveillance cameras. Ms Walsh indicated the police will purchase the cameras. She described how the cameras can zoom in on specific targets. She advised a majority of vehicle break-ins are termed “smash ‘n grab” by police. The new cameras will assist in solving these crimes. Mr. Beane advised a new rubber floor will be installed in the west arena at the Rec Center. Mr. Beane advised the Oak Hill splash pad will have two old features replaced with two new features; a water wiggle and a dump bucket. The splash pad is scheduled to open the Friday before Memorial Day. Meeting of October 19, 2009 (Item No. 4l) Page 4 Subject: Parks and Recreation Advisory Commission Minutes April 16, 2009 Other improvements discussed by Mr. Beane include resurfacing trails at Jordan & Keystone parks. Mr. Beane advised Westwood Hills Nature Center will have fence segments replaced beginning with the new gate area and eventually around the park. He advised Mr. Oestreich, Westwood Hills Nature Center Manager, marked areas in need of repair or replacement. Mr. Beane noted that Mr. Oestreich and his staff are in the process of designing new trail signs for the interpretive center. Mr. Beane discussed Carpenter Park improvements including a new and larger storage area in the concession stand. He advised the City of Minnetonka donated a used pitching machine to St. Louis Park. The St. Louis Park, Parks and Recreation Department rebuilt the machine and it will be installed at Carpenter Park. He also described how the score booths will be resided and re-roofed. Commissioner Hallfin arrived at 7:40 p.m. c. Dakota Park Off-Leash Dog Park Committee Follow-up Commissioner Hawkinson opened discussion on the Dakota Park Off-Leash Dog Park. Mr. Beane advised that Mike McDonald, a local dog owner, appears to have taken initiative in organizing other dog owners who use the park. The Committee was formed to encourage conversation between dog owners and neighborhood residents. The objective is to validate the wants and needs of both groups; neighborhood residents and local dog owners. Mr. Beane advised neighborhood residents simply want dog owners to follow rules and be respectful of parking. In response to a question from Mr. Hawkinson, Mr. Beane indicated dog owners tend to prefer Dakota Park over Carlson Park perhaps due to the thick brush, burrs and inadequate accessibility at the Carlson Park location. Mr. Beane indicated the issues caused by thick underbrush will subside over time and use. In response to a question from Commissioner Hawkinson, Mr. Beane discussed a request from dog owners for more lighting at Dakota Park. Mr. Beane reported there appears to be a consensus among residents that one light facing north is acceptable and added it will be a lower casting LED light. The new light will be one that can be turned on with a switch and will not activate until after sunset. He reported the wind break requested by dog owners is not feasible. Ms. Walsh advised another meeting will be held to further discuss many of the improvements at Dakota Park. She advised bids need to be gathered before beginning. Ms. Walsh discussed plans to move the dog park entrance to the west side of the park where more parking space is available. Mr. Beane discussed a request for water at the dog park and advised a drinking fountain with jug filler might be feasible. In response to a question from Meeting of October 19, 2009 (Item No. 4l) Page 5 Subject: Parks and Recreation Advisory Commission Minutes April 16, 2009 Commissioner Hawkinson regarding parking lot use conflicts between baseball players and dog park visitors, Ms. Walsh advised most of the baseball players and fans park at Peter Hobart Elementary School. She also acknowledged the high use of Dakota Park parking lots only occurs two or three months out of the year. Commissioner Hawkinson acknowledged appreciation for both groups to be given the opportunity to discuss their concerns. A notation was given that Mike McDonald has created an e-mail group to maintain contact with other concerned dog owners. 6. Communications a. Chair Commissioner Hawkinson mentioned he is looking forward to Saturday’s Minnehaha Creek Clean up. b. Commissioners Commissioner Hallfin reported baseball season has started and confirmed with Mr. Beane that fields will be dragged. He noted Paul Frank Field is in great shape. He indicated he is looking forward to the Minnehaha Creek Clean-up on Saturday. Commissioner Foulkes acknowledged he, too, is looking forward to Saturday’s clean up. c. Friends of the Arts Update None. d. Program Report The CIP was previously discussed; Old Business, item b. e. Director Report Ms. Walsh reminded the Commission members that Monday is the Commission Appreciation Event. She requested that Commissioners please try to attend. She advised the program is scheduled to begin at 6:15 p.m. Ms. Walsh would like to begin the May 20th Commission meeting at 6:00 p.m. Parks to be toured are Fern Hill, Carpenter along and others TBA. d. Commission Appreciation – Monday, April 20, 6:15 p.m. – 7 p.m. Meeting of October 19, 2009 (Item No. 4l) Page 6 Subject: Parks and Recreation Advisory Commission Minutes April 16, 2009 7. Adjournment It was moved by Commissioner Hallfin to adjourn, Commissioner Hawkinson seconded. The motion passed 3-0. Respectfully submitted, Carrie Haslerud Carrie Haslerud Recording Secretary Meeting Date: October 19, 2009 Agenda Item #: 4m OFFICIAL MINUTES Parks and Recreation Advisory Commission Meeting May 20, 2009 6 p.m. - Meeting 7 p.m. – Park Tour MEMBERS PRESENT: Christina Barberot, George Foulkes, George Hagemann, and Kirk Hawkinson MEMBERS ABSENT: Jenny Coig, Steve Hallfin and Tom Worthington STAFF PRESENT: Cindy Walsh, Rick Beane, Rick Birno and Stacy Voelker 1. Call to Order Kirk Hawkinson, Chair, called the meeting to order at 6:12 p.m. 2. Presentation: Boys Traveling Basketball Association Unable to attend; reschedule for September. 3. Approval of Minutes a. March 5, 2009 Commissioner Foulkes made a motion to recommend approval of the March 5, 2009 minutes; Commissioner Barberot seconded the motion. The motion passed 4 – 0. b. April 16, 2009 Commissioner Foulkes made a motion to recommend approval of the April 16, 2009 minutes; Commissioner Barberot seconded the motion. The motion passed 4 – 0. 4. New Business a. Bike Sub-Committee Report (George Hagemann) Mr. Hagemann indicated he was involved in a bike safety committee which includes members of the Police Advisory Commission and members of the community. The committee has met and discussed how to inform the public of trail crossings, teach the police how to enforce the laws and how all can work cooperatively to solve issues that arise with an emphasis on bicycling rights. To provide educational information, information on “Share the Road” from MnDOT will be included on the Park and Trail Map. Park TV will also Meeting of October 19, 2009 (Item No. 4m) Page 2 Subject: Parks and Recreation Advisory Commission Minutes May 20, 2009 produce three segments on safety items such as helmet fitting, bike upkeep, etc. and it was discussed to have bike patrol officers distribute trail maps to get them engaged in the community. Hagemann advised Lieutenant Mike Harcey from the city’s police department is also involved in the committee. The committee would like to educate community members and police staff to improve the dynamics of bicycling in St. Louis Park. Hagemann is also involved in another subcommittee regarding Ebikes. Ebikes are electrically assisted bicycles; bicycles that have a motor of limited size that will supplement peddling. These bikes go a maximum of 20 mph and run on batteries. Three Rivers Park District is considering allowing Ebikes on their trails. The bikes are popular in other countries. The subcommittee supports Ebikes being allowed on trails. Three Rivers feels a reasonable compromise to encourage new users will be to enforce use with proper operation. Publicity is in Three Rivers existing marketing items only. A proposed policy will be distributed to all parks and recreation managers as the subcommittee would like the same set of rules which would be easier to enforce. 5. Old Business a. Minnehaha Creek Clean Up Recap Mr. Beane commented the event was a great success. Estimated over 100 people attended event and will include more areas down the creek if the numbers of volunteers are similar in future years. Beane recommends tying ribbon to large items only that need to be taken out; some items this year could have been immediately removed. Hagemann suggested using a minnow net to scoop stuff out of the creek. Ms. Walsh advised a resident offered use of his back yard to assist in the clean up. Hagemann suggested providing information on the clean up to neighborhoods. Mr. Worthington will work on a final event report to the Minnehaha Creek Watershed District which was a requirement of the grant. b. Dakota Park Sub-Committee Update Ms. Walsh advised there is a sub–committee to discuss Dakota Park and the Off-Leash Dog Park. More residents will be invited to be part of the dog park discussion. The discussion groups are very creative. Improvements to Dakota Park will include a resurfaced and curbed parking lot and elimination of the east entrance gate. It has been requested to include a small fence area within the larger fenced area. This is a challenge at Dakota Park. The group requested having a drinking fountain and permanent windscreen. Beane advised a natural buffer will be provided with the trees. Also requested was low light with an automatic shut down. Commissioners discussed and commented that Cedar Knoll has no asphalt trail. Members also discussed where the portable toilets can be placed. Residents were understanding and provided input. Hawkinson inquired if signage could be installed by the east parking lot explaining the work. Beane advised signage is in place. Meeting of October 19, 2009 (Item No. 4m) Page 3 Subject: Parks and Recreation Advisory Commission Minutes May 20, 2009 Foulkes suggested asking what changes can be made to make it the best dog park Hagemann feels Mike McDonald is a good dog owner and he is good to work with. He helps by talking with other dog owners at the park. c. Lilac Park Update Mr. Birno distributed pictures of Lilac Way and briefly reviewed a handout. He advised the fire pit has been created for burning; Mr. Beane advised it will be paved and sealed next week. Birno indicated Lilac Park will be visited during the park tour. Hawkinson inquired on the Nordic Ware contribution; Birno advised Nordic Ware contributed $20,000 to the project. 6. Communications a. Chair Mr. Hawkinson inquired how to get a quorum monthly. Foulkes suggested acquiring quorum on-line by emailing minutes to all and getting approval. b. Commissioners Foulkes advised the creek clean up was great. Hagemann and members discussed when to hold the annual staff appreciation luncheon. Members discussed and chose Tuesday, September 15 at 11:30 a.m. at the Oak Hill Main Shelter. Voelker will email list of what was purchased last year. c. Friends of the Arts Update None. d. Program Report – Baseball Update Ms. Walsh updated members that the associations have met to discuss becoming one association. Birno advised that participation numbers are low (especially the 13-15 year old league) and will not be able to continue if they do not combine with another association. There is a meeting scheduled for Wednesday, May 27 at 4 p.m. with all the presidents of the baseball associations. Birno feels the city could have one umbrella association of baseball which would encompass all kids. Walsh would like to ensure there are baseball available at all levels for children. The expectation is to encompass all kids and rejecting no one. Ms. Meeting of October 19, 2009 (Item No. 4m) Page 4 Subject: Parks and Recreation Advisory Commission Minutes May 20, 2009 Barberot inquired if the high school program is drawing a good number of 13-15 year olds. Birno advised there are too many options at this time for the low demographics for that age group. Walsh advised when done with high school they must play in another league; the high school does not offer leagues. Mr. Birno reviewed the “Step to It” program with the members. e. Director Report Ms. Walsh advised the tour will include Carpenter, Fern Hill and Lilac Parks. 7. Park Tour (Carpenter Park, Fern Hill Park, and Lilac Park) 8. Adjournment It was moved by Commissioner Barberot to adjourn, Commissioner Foulkes seconded. The motion passed 4 - 0. Respectfully submitted, Stacy Voelker Stacy Voelker Recording Secretary Meeting Date: October 19, 2009 Agenda Item #: 4n OFFICIAL MINUTES PLANNING COMMISSION ST. LOUIS PARK, MINNESOTA AUGUST 19, 2009--6:00 p.m. COUNCIL CHAMBERS MEMBERS PRESENT: Lynne Carper, Andrew Ford (youth commissioner), Claudia Johnston-Madison, Robert Kramer, Dennis Morris, Carl Robertson, Larry Shapiro MEMBERS ABSENT: Richard Person STAFF PRESENT: Gary Morrison, Sean Walther, Nancy Sells 1. Call to Order – Roll Call 2. Minutes: None 3. Hearings A. Conditional Use Permit for restaurant with liquor Location: 8100 State Highway 7 (Knollwood Mall) Applicant: El GordoUno, Inc. Case No.: 09-16-CUP Gary Morrison, Assistant Zoning Administrator, presented the staff report. The applicant, Baldomero Valenzo, spoke briefly about his desire to be able to serve liquor at the restaurant. Chair Kramer opened the public hearing. As no one was present wishing to speak, the Chair closed the public hearing. Commissioner Robertson moved approval of the Conditional Use Permit to allow a restaurant with intoxicating liquor license at 8100 State Highway 7 with conditions. Commissioner Morris seconded the motion, and the motion passed on a vote of 6-0. Mr. Morrison stated that the City Council will consider the CUP and the applicant’s request for a liquor license at the same meeting. Meeting of October 19, 2009 (Item No. 4n) Page 2 Subject: Planning Commission Minutes August 19, 2009 4. Other Business A. Meeting of September 2, 2009 cancelled 5. Communications: None 6. Adjournment Commissioner Robertson moved to adjourn the meeting at 6:05 p.m. A study session followed adjournment. Respectfully submitted, Nancy Sells Administrative Secretary Meeting Date: October 19, 2009 Agenda Item #: 4o City of St. Louis Park Police Advisory Commission Minutes – September 2, 2009 Aquila Room, City Hall I. Call to Order Chair Widmer called the meeting to order at 7:00. Commissioners Present: Cindy Hoffman, Ken Huiras, Jim Smith, Pat Swiderski and Hans Widmer Staff Present: Lieutenant Harcey and Ms. Stegora-Peterson. Guest: Stuart Morgan, Human Rights Commission II. Approval of Minutes Motion to approve the May 6, 2009 minutes was made by Commissioner Smith, seconded by Commissioner Huiras. The minutes were approved as presented. III. Summary of Children First Ice Cream Social and Open House Chair Widmer reported that the ice cream social was fun and went well. They passed out golf tournament information, but there wasn’t much response. The open house at the Rec Center was well attended. Lt. Harcey stated there were over 120 NNO block parties attend by the Police Department. Over 2,000 pounds of food was collected and donated to STEP. IV. 2009 Golf Tournament – Final Details Lt. Harcey indicated there were 25 golfers signed up. Last year there were 32. There are nine hole sponsors and 18 prizes had been donated. Commissioners discussed final details for the day of the tournament. V. HRC Update Stewart Morgan discussed HRC plans for the upcoming year, which will include a film series. They are stepping up efforts for outreach with other Human Rights Commissions. A sub-committee was formed to develop a presentation for the Diversity Lens. The HRC also participated in summer events (ice cream social, open house, NNO). There is a new member joining the Commission and they are looking for high school students to fill a vacant position. Meeting of October 19, 2009 (Item No. 4o) Page 2 Subject: Police Advisory Commission Minutes September 2, 2009 VI. PSA – Video Project – Update and Select/plan next topic Chair Widmer indicated there are two bike programs being shown on Civil Channel 2. Lt. Harcey noted they are doing a lot of education regarding the trail crossings. The next topic is a Day in the Life of an Officer. An outline had been put together and he would work with an Officer and Reg Dunlap on a program. Commissioner Hoffman suggested including “cop shops” or something to do with Community policing. The Commission felt this would be a good topic on its own. Commissioner Hoffman agreed to work on an outline. Other suggestions included doing an example of what to do if you are stopped by a Police Officer and information about typical Police calls and statistics. Lt. Harcey would have an officer develop information on the nature of a traffic stop. VII. Other Business Lt. Harcey stated over 30 people were signed up for the Citizens Academy and asked Commissioners to attend the first few sessions to help greet people. Dates are 10/8, 10/15, 10/22, 10/29, 11/5, 11/12, and 11/14 at 6:30 PM. Lt. Harcey discussed community issues including Continental Diamond. The budget issues for the City are serious. Council has approved the 2010 budget at set the levy. The Police Department isn’t affected a great deal. Two positions are being held open and they took a reduction in the budget. VIII. Adjourn Motion to adjourn was made by Commissioner Smith, seconded by Commissioner Swiderski. The motion was approved. The meeting adjourned at 7:36 PM. Meeting Date: October 19, 2009 Agenda Item #: 4p Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: Proclamation EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Minnesota Manufacturer’s Week Proclamation. RECOMMENDED ACTION: Staff is recommending that the Mayor and City Council proclaim that the City of St. Louis Park will observe the week of October 26-30, 2009 as Minnesota Manufacturer’s Week. The City Council took this same action last year. POLICY CONSIDERATION: None. BACKGROUND: Manufacturer’s Week is designed to showcase Minnesota’s diverse manufacturing industry and to increase legislative and public awareness of the importance in providing high-wage, high-skill jobs for our communities. The Minnesota Chamber of Commerce, the Minnesota Department of Employment and Economic Development and the Minnesota Manufacturing Coalition are facilitating Manufacturer’s Week as a way to recognize and promote the importance of manufacturing to the state’s economy. FINANCIAL OR BUDGET CONSIDERATION: None. VISION CONSIDERATION: The acknowledgement of Minnesota Manufacturer’s Week by the City Council allows St. Louis Park to continue its commitment of being a connected and engaged community. Attachments: Proclamation Prepared by: Lisa Songle, Office Assistant Approved by: Tom Harmening, City Manager Meeting of October 19, 2009 (Item No. 4p) Page 2 Subject: Minnesota Manufacturer’s Week Proclamation PROCLAMATION MINNESOTA MANUFACTURERS’ WEEK WHEREAS, the manufacturing industry is a dynamic part of Minnesota’s economy, and promotion of this sector’s strength, success and high quality of life is an integral part of Minnesota’s economic development strategy; and WHEREAS, Manufacturing provides high skill, high wage jobs which significantly contribute to Minnesota’s high standard of living and economic vitality; and WHEREAS, Manufacturing companies employ almost one out of every seven workers in Minnesota – over 342,000 people and $17.8 billion in 2008 wages; and WHEREAS, Manufacturing produces $33.6 billion for the state economy and is the largest share, 17 percent of our gross state product; and WHEREAS, Manufactured exports brought over $17.3 billion into the Minnesota economy in 2008. NOW THEREFORE, let it be known that the Mayor and City Council of the City of St. Louis Park do hereby proclaim that the week of October 26 through October 30, 2009, shall be observed as Minnesota Manufacturers’ Week. WHEREFORE, I set my hand and cause the Great Seal of the City of St. Louis Park to be affixed this 19th day of October, 2009. _________________________________________ Jeff Jacobs, Mayor Meeting Date: October 19, 2009 Agenda Item #: 4q MINUTES St. Louis Park Housing Authority St. Louis Park City Hall – Westwood Room Wednesday, September 9, 2009 5:00 p.m. MEMBERS PRESENT: Commissioners Catherine Courtney, Steve Fillbrandt, Renee Fitzgerald, Trinicia Hill, Justin Kaufman STAFF PRESENT: Jane Klesk, Teresa Schlegel, Michele Schnitker OTHERS PRESENT: Brian Swanson, Assistant Finance Director, Steve Wischmann, Kern, DeWenter, Viere Ltd. 1. Call to Order The meeting was called to order at 5:04 p.m. 2. Approval of Minutes for June, 2009 The Board minutes of June 10, 2009 were unanimously approved with the following amendments: (1) Paragraph 6.a., second sentence, Commissioner Courtney presented the scholarship award certificate to Anne Marie Duerksen…, and (2) Paragraph 6.b., fifth sentence, After discussion, Commissioner Fitzgerald moved to authorize the execution of a contract with W.L. Hall Company… 3. Hearings – None 4. Reports and Committees – None 5. Unfinished Business – None 6. New Business a. Election of Officers Ms. Schnitker presented the current slate of officers of the Housing Authority Board: Catherine Courtney, Chair, Steve Fillbrandt, Vice-Chair, and Renee Fitzgerald, Secretary. After discussion, Commissioner Fillbrandt moved to approve the current slate of officers as presented, and Commissioner Kaufman seconded the motion. The motion passed 5-0. Meeting of October 19, 2009 (Item No. 4q) Page 2 Subject: Housing Authority Minutes September 9, 2009 2 b. Audit Presentation for Fiscal Year Ended March 31, 2009 Mr. Wischmann presented the Preliminary FYE March 31, 2009 audit, stating that the HA’s audit was very clean and “unqualified” with no significant findings; the one finding identified relates to Broker Acknowledge Certification Forms. The HA has addressed this finding and it will no longer be an issue. Mr. Wischmann stated that the HA has very good management, and overall is in a solid financial position to meet its outstanding obligations and continue to operate into the reasonably foreseeable future. Mr. Wischmann and Mr. Swanson answered questions from the Commissioners. Commissioner Courtney inquired why there was no amount shown under the 2008 Total column for the Ross Grant expense line, on Page 8 of the Preliminary Audited Financial Statements; Mr. Wischmann replied that it will be included in the final version of the audit. c. Amendment to Housing Authority Administrative Policies – Procurement Procedures, Resolution No. 586 Ms. Schnitker explained that the amended Administrative Policies and Procurement Policy are consistent with state and federal statutes governing HAs, and in content and format with City Council By-laws, rules and procedures for boards and commissions. Ms. Schnitker stated that the dollar threshold required for purchases and contracts under the formal bidding process will be increased from $25,000 to $50,000. Commissioners Courtney and Kaufman requested the following additional amendments: (1) 1.c., fourth sentence, When less than three written bids or proposals are received or multiple written bids…, (2) 2., first sentence, For the purchases and contracts specified in paragraphs 1c and 1e…, (3) 2.5., first sentence, All requirements listed within the current HA procurement policy shall remain in effect…, and (4) 5.b., first sentence, …above which the HA will solicit and receive bids (advertisement required), shall be $100,000 for awards of ARRA funds only. Commissioner Fillbrandt moved to approve Resolution No. 586, Resolution Approving Amendment to the Administrative Policies, Procurement Policy of the Housing Authority of St. Louis Park, with additional amendments. Commissioner Fitzgerald seconded the motion, and the motion passed 5-0. d. Capital Improvement Contract Award – General Construction Ms. Schlegel provided background on the General Construction funding sources and bid results, explaining that Neal Construction submitted the low bid, but subsequently notified the HA that their bid contained a significant error and requested that it be withdrawn. Merit Building Company submitted the second lowest bid. Commissioner Fillbrandt moved to approve the general construction contract with Merit Building Company for improvements to Public Housing Meeting of October 19, 2009 (Item No. 4q) Page 3 Subject: Housing Authority Minutes September 9, 2009 3 scattered site units, in the amount of $177,697. Commissioner Fitzgerald seconded the motion, and the motion passed 5-0. Commissioner Fitzgerald requested that staff report back to the Board with information on any change orders, upon completion of the contract. e. Capital Improvement Contract Award – Landscaping Ms. Schlegel provided background on the Landscaping project funding source and bid results. Merit Building Company submitted the low bid. Commissioner Fitzgerald inquired if the work would be done by Merit Construction or by an experienced landscape contractor. Ms. Schlegel replied that Merit would subcontract the work to a landscape contractor with whom they have had prior experience. Commissioner Fitzgerald moved to approve the contract with Merit Construction for landscaping improvements to Public Housing scattered site units and Hamilton House, in the amount of $56,595. Commissioner Fillbrandt seconded the motion, and the motion passed 5-0. f. Approval of the Participation of Hennepin County in the Homes Within Reach Project Through the Award of Housing Incentive Fund Award, Resolution No. 587 Ms. Schnitker provided background on the $140,000 grant from the 2008 Affordable Housing Incentive Fund (AHIF) to Homes Within Reach (HRW) to assist in funding acquisition, rehabilitation and financing affordable home ownership opportunities within St. Louis Park. Commissioner Kaufman moved to adopt Resolution No. 587, Resolution Approving the Award of Affordable Housing Incentive Funds and the Participation of Hennepin County Housing and Redevelopment Authority with the Homes Within Reach, West Hennepin Affordable Housing Land Trust. Commissioner Fitzgerald seconded the motion, and the motion passed 5-0. g. Semi Annual Housing Programs Report – First Half 2009 The Commissioners agreed to table discussion of the Semi Annual Housing Programs Report to the October, 2009 Board meeting. 7. Communications from Executive Director a. Claims List July, August & September – 2009 b. Communications 1. Monthly Report for July, August & September – 2009 2. Scattered site houses and Hamilton House (verbal report) Meeting of October 19, 2009 (Item No. 4q) Page 4 Subject: Housing Authority Minutes September 9, 2009 4 3. Draft Financial Statements – June & July, 2009 4. HUD Letter – Section 8 Management Assessment Program Certification 8. Other 9. Adjournment Commissioner Fillbrandt moved to adjourn the meeting, and Commissioner Fitzgerald seconded the motion. The motion passed 5-0. The meeting adjourned at 6:52 p.m. Respectfully submitted, _____________________________ Renee Fitzgerald, Secretary Meeting Date: October 19, 2009 Agenda Item #: 6a Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Public Hearing – Modification to the Redevelopment Plan for Redevelopment Project No. 1 and the Proposed Modification of the Elmwood Village Tax Increment Financing District. RECOMMENDED ACTION: Mayor to close public hearing. Motion to Adopt Resolution approving a Modification to the Redevelopment Plan for Redevelopment Project No. 1 and approving a Modified Tax Increment Financing Plan for the Elmwood Village Tax Increment Financing District Therein. POLICY CONSIDERATION: Does the City Council support the proposed Modification to the Elmwood Village TIF District thus enabling a seven year extension of the term of the district? BACKGROUND: Earlier this year the City of St. Louis Park sought, and the State of Minnesota approved, special legislation allowing the City’s Economic Development Authority (EDA) to extend the term of the Elmwood Village Tax Increment Financing (TIF) District by seven years. The City Council approved the legislation at its meeting August 17, 2009. The Elmwood Village TIF District is generally located along Wooddale Ave (from Hwy 7 on the north to Fire Station No.1 on the south) and east along portions of W36th Street to Hwy 100. It is the funding mechanism that has made the Village In the Park and Hoigaard Village redevelopment projects possible. It also is a critical funding source for construction of the new Hwy 7/Wooddale Ave interchange. This new grade separated interchange will improve traffic conditions and pedestrian safety. Need for the Special Legislation The special legislation to extend the life of the Elmwood Village TIF district is a response to the changed economic conditions that have slowed development in the district. The slowed development has in turn reduced the amount of tax increment available to support public improvement projects, most notably the Hwy 7/Wooddale Ave interchange project. TIF District Approvals At the June 1st Study Session the EDA/City Council confirmed that the remaining funds needed for the construction of the Hwy 7/Wooddale interchange could be financed with tax increment from the extended Village in the Park TIF District. At its July 6th meeting, the City Council set a public hearing date for August 17, 2009 to modify the Elmwood Village TIF District Plan. At that meeting the City Council adopted a resolution finding that the proposed TIF district extension was in the Meeting of October 19, 2009 (Item No. 6a) Page 2 Subject: Public Hearing –Proposed Modification of the Elmwood Village TIF District Plan best interest of the city but continued the public hearing until October 19th so as to give sufficient time for the county and school district to provide their statutorily required approvals. On September 29th, the St. Louis Park Independent School District approved the special legislation extending the term of the Elmwood Village TIF District. On October 13th, the Hennepin County Libraries, Technology, and General Government Subcommittee approved the special legislation and recommended its approval by the full Hennepin County Board. The County Board is scheduled to act on the Subcommittee’s recommendation on October 20th. On October 7th the Planning Commission reviewed the proposed Modification of the Elmwood Village Tax Increment Financing District and determined it was in conformance with the City’s Comprehensive Plan. Synopsis of the Proposed Modification to the Elmwood Village TIF District Plan The Elmwood Village TIF District is a renewal and renovation district which, statutorily, has a term limit of sixteen years. As noted above, legislation was passed earlier this year that extended the term of this TIF district by seven years. The proposed modification to the Elmwood Village TIF District Plan formalizes the extension of the district from 2022 to 2029 and, as a result, reflects adjusted revenues and expenses within the TIF Plan budget. The TIF Plan has also been revised to reflect development that has occurred to date as well that which is pending within the district. The proposed adopting resolution is conditioned upon final County Board approval. FINANCIAL OR BUDGET CONSIDERATION: The proposed modification to the Elmwood Village TIF District Plan formalizes the extension of the district from 2022 to 2029 and, as a result, reflects adjusted revenues and expenses within the TIF Plan budget. VISION CONSIDERATION: This resolution supports the strategic direction of being a connected and engaged community and the focus area of creating community gathering places and addressing transportation needs. Attachments: Resolution Summary Modified Elmwood Village Tax Increment Financing Plan (see 101909 EDA Item 7a) Prepared by: Greg Hunt, Economic Development Coordinator Reviewed by: Kevin Locke, Community Development Director Approved by: Tom Harmening, City Manager Meeting of October 19, 2009 (Item No. 6a) Page 3 Subject: Public Hearing –Proposed Modification of the Elmwood Village TIF District Plan CITY OF ST. LOUIS PARK HENNEPIN COUNTY STATE OF MINNESOTA RESOLUTION NO. 09-____ RESOLUTION APPROVING A MODIFICATION TO THE REDEVELOPMENT PLAN FOR REDEVELOPMENT PROJECT NO. 1 AND APPROVING A MODIFIED TAX INCREMENT FINANCING PLAN FOR THE ELMWOOD VILLAGE TAX INCREMENT FINANCING DISTRICT THEREIN. BE IT RESOLVED by the City Council (the "Council") of the City of St. Louis Park, Minnesota (the "City"), as follows: Section 1. Recitals. 1.01. The Board of Commissioners (the "Board") of the St. Louis Park Economic Development Authority (the "EDA") has heretofore established Redevelopment Project No. 1 (the “Project”) and adopted the Redevelopment Plan therefor and established the Elmwood Village Tax Increment Financing District (the "TIF District ") and adopted the Tax Increment Financing Plan therefor. It has been proposed that the City adopt a modification to the Redevelopment Plan (the "Redevelopment Plan Modification") for the Project and adopt a modification to the Tax Increment Financing Plan (the "TIF Plan Modification" or together with the Redevelopment Plan Modification, the "Modifications") for the TIF District, all pursuant to and in conformity with applicable law, including Minnesota Statutes, Sections 469.090 to 469.1082, and Sections 469.174 to 469.1799, inclusive as amended (the "Act"), all as reflected in the Modifications, and presented for the Council's consideration. 1.02. The Council has investigated the facts related to the Modifications and has caused the Modifications to be prepared. 1.03. The City has performed all actions required by law to be performed prior to the adoption and approval of the proposed Modifications, including, but not limited to, notification of Hennepin County (the “County”) and Independent School District No. 283 (the “School District”) having taxing jurisdiction over the property included in the TIF District, a review of and written comment on the Plans by the City Planning Commission on August 5, 2009, approval of the Plans by the EDA on October 19, 2009, and the holding of a public hearing upon published notice as required by law. 1.04. The City is not modifying the boundaries of the Project Area. Meeting of October 19, 2009 (Item No. 6a) Page 4 Subject: Public Hearing –Proposed Modification of the Elmwood Village TIF District Plan Section 2. Findings for the Modifications 2.01. The Council hereby reaffirms the original findings for the TIF District, namely that the when the TIF District was established, the Elmwood Village Tax Increment Financing District was established as an renovation and renewal tax increment financing district. In addition, the City makes the following findings: 2.02. It is found and determined, and it is the reasoned opinion of the City, that: (i) The proposed redevelopment described in TIF Plan Modification would not reasonably be expected to occur solely through private investment within the reasonably foreseeable future. The major purpose of the TIF Plan Modification is to authorize additional expenditures for improvements of intersections of Highway 7, Wooddale Avenue and 36th Avenue. The development originally proposed for the TIF District has mostly occurred or in process under proposed contracts. However, such redevelopment is threatened by current traffic congestion and pedestrian safety issues at the above-mentioned intersections. Such problems are confirmed by traffic studies for the last portion of the TIF District still to be developed, known as Wooddale Pointe. Without investment of public funds to ameliorate these current and future traffic issues, the City’s long-term investment in redevelopment of both the property within the TIF District, and in the adjacent portions of Redevelopment Project No. 1, will be impaired. By addressing these issues through the development of a grade separated interchange, deterioration of existing redevelopment within the TIF District will be prevented, and future redevelopment efforts in the Project area--that would otherwise be rendered impossible by severe traffic problems--will be feasible. (ii) The increased market value of the site that could reasonably be expected to occur without the use of tax increment financing would be less than the increase in the market value estimated to result from proposed additional high-density developments after subtracting the present value of the projected tax increments for the maximum duration of the district permitted by the TIF Plan Modification. As noted above, redevelopment of most sites assisted by tax increment from the TIF District is completed or are in process. The City reaffirms the original findings that virtually no redevelopment of those sites would have occurred (or will be completed, in the case of Wooddale Pointe) without tax increment assistance, which means no higher market values would have been created. Further, without resolving the serious traffic issues existing within the TIF District, it is unlikely that any future high-quality development would occur, and therefore it is not expected that there would be any increase in the market value of sites within the Project area, which may be assisted to the extent permissible under pooling rules) absent the use of tax increment financing. Private developers would likely not be interested in developing sites for any use if these sites experience insufficient traffic flow, and would find such sites particularly ill-suited for mixed-use housing and retail purposes. Furthermore, without resolution of the traffic concerns, it is possible that the existing market value of existing developments within the TIF District could decline, as many of these existing developments are mixed-use facilities including a housing component, and potential residents might be reluctant to live in a location suffering from serious congestion. Meeting of October 19, 2009 (Item No. 6a) Page 5 Subject: Public Hearing –Proposed Modification of the Elmwood Village TIF District Plan (iii) The TIF Plan Modification conforms to the general plan for the redevelopment of the City as a whole. The TIF Modification was reviewed and commented upon by the City’s Planning Commission on August 5, 2009, and was approved by the Commission on that same date. (iv) The TIF Plan Modification will afford maximum opportunity, consistent with the sound needs of the City as a whole, for the redevelopment of the Project by private enterprise. The TIF Plan Modification will allow the development of a grade separated interchange at Highway 7 and Wooddale Avenue which will alleviate traffic congestion issues in the area. The County is planning to construct a light rail corridor and station that will be located at the intersection of Wooddale Avenue and West 36th Street to service existing and planned high density uses. Without improvements to existing traffic issues, traffic studies indicate that the Wooddale/ Highway 7 intersection will be nonfunctioning at the time light rail service begins. Completion of this major public improvement project will make the TIF District and surrounding Redevelopment Project Area more attractive to private developers of additional high-density development. 2.03. The Modifications do not change the classification or boundaries of the TIF District. The TIF District remains classified as a renewal and renovation district under Section 469.174, subd. 10a of the Act (as of the date of request for certification). 2.04. Laws of Minnesota 2009, Chapter 88, Article 5, Section 19 (the “Special Law”) authorized the City and EDA to extend the duration of the TIF District by up to seven years (through 2029), if the Special Law is approved by the City, County, and School District. 2.05. The City Council has heretofore approved the Special Law and made the finding required by the Special Law by Resolution No. 09-114, approved August 17, 2009, and the School District has approved the Special Law on September 29, 2009. Contingent upon final approval by the County, the term of the TIF District is extended to 2029, 22 years after the receipt of the first tax increment. Section 3. Public Purpose 3.01. The adoption of the Modifications conforms in all respects to the requirements of the Act and will help fulfill a need to redevelop an area of the State which was originally characterized by blight and blighting conditions, will help finance critical transportation improvements, and protect and enhance redevelopment of the TIF District and the Project as described above. These public purposes and benefits exceed any benefits expected to be received by private developers, because most of the new expenditures described in the TIF Plan Modification represent investment in public infrastructure, and any developers receive direct assistance only in the amount needed to make the proposed development financially feasible. Meeting of October 19, 2009 (Item No. 6a) Page 6 Subject: Public Hearing –Proposed Modification of the Elmwood Village TIF District Plan Section 4. Approval and Adoption of the Modifications; Filing. 4.01. The Modifications are hereby approved, contingent upon approval of the Special Law by the County. The Modifications shall be placed on file in the office of the City Clerk. Approval of the Modifications does not constitute approval of any project or a development agreement with any developer. 4.02. Upon approval of the Special Law by the County, City staff is authorized to file the Modifications with the Commissioner of Revenue, the Office of the State Auditor and the Hennepin County Auditor. 4.03. City staff, the City’s advisors and legal counsel are authorized and directed to proceed with the implementation of the Modifications and for this purpose to negotiate, draft, prepare and present to this Council for its consideration all further modifications, resolutions, documents and contracts necessary for this purpose. Reviewed for Administration Adopted by the City Council October 19, 2009 City Manager Mayor Attest: City Clerk Meeting of October 19, 2009 (Item No. 6a) Page 7 Subject: Public Hearing –Proposed Modification of the Elmwood Village TIF District Plan Tax Increment Financing District Overview City of St. Louis Park The Elmwood Village Tax Increment Financing District The following summary contains an overview of the basic elements of the Tax Increment Financing Plan for the Elmwood Village Tax Increment Financing District. More detailed information on each of these topics can be found in the complete TIF Plan. Proposed action: Modification of the Elmwood Village Tax Increment Financing District ("District") and the adoption of a modified Tax Increment Financing Plan. ("TIF Plan") Modification to the Redevelopment Plan for Redevelopment Project No. 1 includes the modification of the District, which represents a continuation of the goals and objectives set forth in the Redevelopment Plan for Redevelopment Project No. 1. Type of TIF District: A renewal and renovation district Proposed Modification: The Tax Increment Financing Plan for the Elmwood Village Tax Increment Financing District is being modified to include the increased term of the district pursuant to the Laws of Minnesota 2009, Chapter 88, Article 5, Section 19 and to increase the budget to reflect the extended term and actual development to date. The extension of the term is to 22 years after the receipt of the first increment by the City’s Economic Development Authority. Maximum duration: The Tax Increment Financing Plan for the Elmwood Village Tax Increment Financing District is being modified to include the increased term of the district pursuant to the Laws of Minnesota 2009, Chapter 88, Article 5, Section 19. The extension of the term is to 22 years after the receipt of the first increment by the City’s Economic Development Authority. Since the first increment was received in 2007, it is estimated that the District, including any modifications of the TIF for subsequent phases or other changes, would terminated on December 31, 2029 unless the EDA elects to decertify the District earlier. Estimated annual tax increment: Up to $2,888,749 Meeting of October 19, 2009 (Item No. 6a) Page 8 Subject: Public Hearing –Proposed Modification of the Elmwood Village TIF District Plan Authorized uses: The TIF Plan contains a budget that authorizes the maximum amount that may be expended: Land/Building Acquisition............................................................$3,500,000 Site Improvements/Preparation.....................................................$2,090,000 Public Utilities...............................................................................$1,500,000 Public Parking Facilities................................................................$1,000,000 Streets and Sidewalks....................................................................$5,500,000 Administrative Costs (up to 10%).................................................$4,410,000 PROJECT COST TOTAL...........................................................$18,000,000 Interest .........................................................................................$26,100,000 PROJECT COSTS TOTAL .....................................................$44,100,000 See Subsection 2-10, page 2-9 through 2-11 of the TIF Plan for the full budget authorization. Additional uses of funds are authorized which include inter- fund loans and transfers and bonded indebtedness. Form of financing: As presently proposed, the private development projects are financed primarily through the annual collection of tax increments. However, bond proceeds and/or interfund loans or transfers are also options that are authorized by the TIF Plan and may be used by the City to complete public improvements. Fiscal Disparities Election: The City is calculating fiscal disparities by clause b (Within the District). Administrative fee: Up to 10% of annual increment, if costs are justified. The reasons and facts supporting the findings for the adoption of the TIF Plan for the District, as required pursuant to M.S., Section 469.175, Subd. 3, are included in Exhibit A of the City resolution. Meeting of October 19, 2009 (Item No. 6a) Page 9 Subject: Public Hearing –Proposed Modification of the Elmwood Village TIF District Plan MAPS OF REDEVELOPMENT PROJECT NO. 1 AND THE ELMWOOD VILLAGE TAX INCREMENT FINANCING DISTRICT Meeting of October 19, 2009 (Item No. 6a) Page 10 Subject: Public Hearing –Proposed Modification of the Elmwood Village TIF District Plan Meeting Date: October 19, 2009 Agenda Item #: 6b Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Public Hearing to Consider 2010 Fees. RECOMMENDED ACTION: Mayor to close public hearing. Motion to Approve 1st Reading of Ordinance adopting fees for 2010 and set Second Reading for November 2, 2009. POLICY CONSIDERATION: Does the Council agree with the proposed revisions to the fee schedule to reflect adjustments to fees charged for programs and services called for by ordinance? BACKGROUND: Sec. 1-19 of the St. Louis Park Ordinance Code states that fees called for within individual provisions of the Code are to be set by ordinance and listed as Appendix A of the Code. Fees must also be reviewed and reestablished annually. The Finance Department has worked with individual departments to complete this review and their recommendations are included in the attached ordinance. A notice was published informing interested persons of the city’s intent to consider fees. If approved, the fee increases will be effective January 1, 2010. Fees, rates and charges are called for by resolution or set by a department, and are not required by law to be in the fee schedule, have been omitted. Appendix A looks different than it has in past years but the content is essentially the same with the exception of the liquor license fees, which will be considered during a separate public hearing before the end of the year. Liquor fees were separated out to give staff more time to develop the proposed fees for 2010 and 2011. The public hearing for liquor fees will be held on November 16, 2009 and staff will be recommending a $500 increase to intoxicating liquor license fees for 2010. The other major change in the fee schedule is that fees were previously listed by City Code Chapter and Section; the 2010 fees are organized alphabetically by department. FINANCIAL OR BUDGET CONSIDERATION: Each Department Director has reviewed Appendix A of the City Code. The Community Development, Inspections, and Police Departments have each proposed fee increases which are the shown in Appendix A (attached). Unless otherwise noted, proposed fee increases reflect the increased costs of providing services. The proposed fee increases have been incorporated into the proposed 2010 budget. Meeting of October 19, 2009 (Item No. 6b) Page 2 Subject: Public Hearing to Consider 2010 Fees Community Development Community Development is proposing three new fees for 2010: Numbering of Buildings (new addresses), Zoning Appeals and Zoning Letters. These are services that are currently provided upon request for no fee and are staff intensive. Proposed fees reflect the cost of providing the service and are allowed under the City Code. In addition, Community Development is proposing substantial fee increases for Conditional Use Permit, Planned Unit Development and Special Permits. Fees for these services have not been substantially adjusted in several years and the proposed fees more accurately reflect the cost of providing the review and administration of these planning processes. Inspections Dog Licensing and Off-Leash Dog Park Tags - In response to inquiries from residents about combining dog licensing and off-leash dog park tags into one license, staff completed an analysis of the current system. Staff concluded that it would be more cost effective for residents and staff to issue one dog license for both purposes. How would it work? Under the current fee schedule, St. Louis Park dog owners pay separate fees for dog licenses and for off-lease dog park tags. Last year the city issued 220 off-leash dog park tags and 720 dog license tags. The tag fees cover the cost of administering the licenses and maintaining the dog parks. Based on the analysis, staff concluded that by slightly raising the annual dog license tag fees for residents, the city could issue one dog license tag for both purposes and eliminate the residential off-lease dog park tag. If the dog is licensed, it would automatically be allowed access to the off-leash dog park. It should also be noted by combining the license tag and off-leash dog tag saves staff time and cost of ordering separate tags. Any two or three year dog licenses previously issued that still remain in effect for 2010 or beyond, will be allowed to use the off-leash dog park as part of this proposal. The combined license is proposed for residents only. A non-resident off-leash dog park license remains in effect. Installation of a permanent sign with footing - The proposal is to move this type of permit from Community Development as a Sign Permit to a Building Permit. The applicant will submit a building application and plan for review and approval. Once the permit is issued, an inspector will perform a footing and final inspection. Zoning approval will be needed as part of the permit process and approval. The proposed fee will be based on valuation using the building permit table. Sewer and Water Permit (all underground private utilities) - Replace/repair sewer or water service fee for single family properties is proposed to increase from $42.50 to $71.50 to accurately reflect the cost of providing the inspections. Historically, a single inspection was required to approve this type of permit. However, the current materials being used for this type of repair (i.e. liners) requires more than a single inspection before the permitted work is approved and finalized. Police Peddler/Solicitor licenses will move from the Inspections Department to the Police Department in 2010. The increased fee will more accurately reflect the cost of handling and processing the licenses. Meeting of October 19, 2009 (Item No. 6b) Page 3 Subject: Public Hearing to Consider 2010 Fees VISION CONSIDERATION: None at this time. Attachments: Ordinance Prepared by: Marcia Honold, Management Assistant Approved by: Tom Harmening, City Manager Meeting of October 19, 2009 (Item No. 6b) Page 4 Subject: Public Hearing to Consider 2010 Fees ORDINANCE NO. ______-09 ORDINANCE ADOPTING FEES FOR CALENDAR YEAR 2010 THE CITY COUNCIL OF ST. LOUIS PARK ORDAINS: Section 1. Fees called for within individual provisions of the City Code are hereby set by this ordinance for calendar year 2010. Section 2. The Fee Schedule as listed below shall be included as Appendix A of the City Code and shall replace those fees adopted November 3, 2008 by Ordinance #2363-08 which is hereby rescinded. 2009 Fee/Charge 2010 Fee/Charge CITY CLERK'S OFFICE Administrative Penalties First Violation $25 $25 Each Subsequent in Same Calendar Year add $10 to previous fine add $10 to previous fine COMMUNITY DEVELOPMENT DEPARTMENT Amendment Filing Fee Single Family $50 $50 Other Uses $120 $120 Amendment Time Extension $75 $75 Comprehensive Plan Amendments $2,000 $2,000 Conditional Use Permit $1,500 $2,000 Major Amendment $1,000 $2,000 Minor Amendment $750 $1,000 Fence Permit Installation $15 $15 Numbering of Buildings (New Addresses) $50 Official Map Amendment $500 $500 Meeting of October 19, 2009 (Item No. 6b) Page 5 Subject: Public Hearing to Consider 2010 Fees Parking Lot/Driveway Permit Installation/Reconstruction $75 $75 Planned Unit Development Preliminary PUD $1,500 $2,000 Final PUD $1,000 $2,000 Prelim/Final PUD Combined $2,250 $2,250 PUD - Major Amendment $1,000 $2,000 PUD - Minor Amendment $750 $1,000 Registration of Land Use $50 Sign Permit Erection of Temporary Sign $30 $30 Erection of Real Estate, Construction Sign 40+ ft $30 $30 Installation of Permanent Sign $75 $75 Special Permits Major Amendment $1,000 $2,000 Minor Amendment $750 $1,000 Subdivision Dedication Park Dedication (in lieu of land) Commercial/Industrial Properties 5 percent of current market value of the unimproved land as determined by the city assessor 5 percent of current market value of the unimproved land as determined by the city assessor Multi-family Dwelling Units $1,500 per dwelling unit $1,500 per dwelling unit Single-family Dwelling Units $1,500 per dwelling unit $1,500 per dwelling unit Trails $225 per residential dwelling unit $225 per residential dwelling unit Subdivisions/Replats Preliminary Plat $500 plus $50 per lot $500 plus $50 per lot Final Plat $300 $300 Combined Process and Replats $750 plus $25 per lot $750 plus $25 per lot Exempt and Administrative Subdivisions $300 $300 Tree Replacement Cash in lieu of replacement trees $110 per caliper inch $115 per caliper inch Meeting of October 19, 2009 (Item No. 6b) Page 6 Subject: Public Hearing to Consider 2010 Fees Traffic Management Plan Administrative Fee $0.10 per sq ft of gross floor $0.10 per sq ft of gross floor Variances Commercial $500 $500 Residential $300 $300 COMMUNITY DEVELOPMENT DEPARTMENT Zoning Appeal $300 Zoning Letter $50 Zoning Map Amendments $2,000 $2,000 Zoning Permit Accessory Structures, 120 ft or less $25 $25 Zoning Text Amendments $2,000 $2,000 FIRE DEPARTMENT Fireworks Display Permit Actual costs incurred Actual costs incurred Service Fees Service Fee for fully-equipped and staffed vehicles $500 per hour for a ladder truck $500 per hour for a ladder truck $325 per hour for a full-size fire truck $325 per hour for a full-size fire truck $255 per hour for a rescue unit $255 per hour for a rescue unit Service Fee of a Chief Officer $100 per hour $100 per hour Tent Permit Tent over 200 sq. ft. $75.00 $75.00 Canopy over 400 sq. ft. $75.00 $75.00 INSPECTIONS DEPARTMENT Building Demolition Deposit 1 & 2 Family Residential & Accessory Structures $2,500 $2,500 All Other Buildings $5,000 $5,000 Meeting of October 19, 2009 (Item No. 6b) Page 7 Subject: Public Hearing to Consider 2010 Fees Building Demolition Permit 1 & 2 Family Residential & Accessory Structures $150 $150 All Other Buildings $220 $220 Building Moving Permit $500 $500 Business Licenses Billboards $135 per billboard $140 per billboard Commercial Entertainment $270 $270 Courtesy Bench $40 $45 Dog Kennel $140 $140 Environmental Emissions $295 $305 Lodging (Hotel/Motel) Building Fee $150.00 $155 Unit Fee $8.25 $9 Massage Therapy Establishment $295 $325 Pawnbroker License Fee $2,000 $2,000 Per Transaction Fee $1.50 $1.50 Investigation Fee $1,000 $1,000 Penalty $50 per day $50 per day Sexually Oriented Business Investigation Fee (High Impact) $500 $500 High Impact $4,500 $4,500 Limited Impact $125 $125 Tobacco Products & Related Device Sales $485 $485 Vehicle Parking Facilities Enclosed Parking $190 $200 Parking Ramp $140 $150 Certificate of Occupancy For each condominium unit completed after building occupancy $100.00 $100 Change of Use (does not apply to 1 & 2 family dwellings) Up to 5,000 sq ft $270 $280 5,001 to 25,000 sq ft $420 $440 25,001 to 75,000 sq ft $620 $650 75,001 to 100,000 sq ft $820 $860 100,000 to 200,000 sq ft $1,020 $1,070 above 200,000 sq ft $1,220 $1,280 Temporary Certificate of Occupancy $50 $50 Meeting of October 19, 2009 (Item No. 6b) Page 8 Subject: Public Hearing to Consider 2010 Fees Certificate of Property Maintenance Certificate of Property Maintenance Extension $50 $50 Change in Ownership Single Family Dwellings $200 $210 Duplex (2 Family dwellings) $285 $295 Condominium Unit $120 $130 Multi-Family (apartment) Buildings $250 per building + $12 per unit All Other Buildings: Up to 5,000 sq ft $270 $280 5,001 – 25,000 sq ft $420 $440 25,001 to 75,000 sq ft $620 $650 75,001 to 100,000 sq ft $820 $860 100,000 to 200,000 sq. ft $1,020 $1,070 above 200,000 sq. ft $1,220 $1,280 Temporary Certificate of Property Maintenance $50 $60 Construction Permits (building, electrical, fire protection, mechanical, plumbing, pools, utilities) Building and Fire Protection Permits Valuation Up to $500 Base Fee $42.25 Base Fee $42.25 $500.01 to $2,000.00 Base Fee $42.25 plus $1.80 for each additional (or fraction thereof) $100 over $500.01 Base Fee $42.25 plus $1.80 for each additional (or fraction thereof) $100 over $500.01 $2,000.01 to $25,000.00 Base Fee $69.25 plus $14.00 for each additional (or fraction thereof) $1,000 over $2,000.01 Base Fee $69.25 plus $14.00 for each additional (or fraction thereof) $1,000 over $2,000.01 $25,000.01 to $50,000.00 Base Fee $391.25 plus $10.10 for each additional (or fraction thereof) $1,000 over $25,000.01 Base Fee $391.25 plus $10.10 for each additional (or fraction thereof) $1,000 over $25,000.01 Meeting of October 19, 2009 (Item No. 6b) Page 9 Subject: Public Hearing to Consider 2010 Fees $50,000.01 to $100,000.00 Base Fee $643.75 plus $7.00 for each additional (or fraction thereof) $1,000 over $50,000.01 Base Fee $643.75 plus $7.00 for each additional (or fraction thereof) $1,000 over $50,000.01 $100,000.01 to $500,000.00 Base Fee $993.75 plus $5.60 for each additional (or fraction thereof) $1,000 over $100.000.01 Base Fee $993.75 plus $5.60 for each additional (or fraction thereof) $1,000 over $100.000.01 $500,000.01 to $1,000,000.00 Base Fee $3,233.75 plus $4.75 for each additional (or fraction thereof) $1,000 over $500,000.01 Base Fee $3,233.75 plus $4.75 for each additional (or fraction thereof) $1,000 over $500,000.01 $1,000,000.01 and up Base Fee $5,608.75 plus $4.25 for each additional (or fraction thereof) $1,000 over $1,000,000.01 Base Fee $5,608.75 plus $4.25 for each additional (or fraction thereof) $1,000 over $1,000,000.01 Electrical Permit Installation, Replacement, Repair $42.50 + 1.75% of job valuation $42.50 + 1.75% of job valuation Installation of traffic signals per location $150 $150 Single family, one appliance $42.50 $42.50 Erosion Control Permit Application and Review $150 $150 ISTS Permit (sewage treatment system install or repair) $125.00 $125.00 Mechanical Permit Installation, Replacement, Repair $42.50 + 1.75% of job valuation $42.50 + 1.75% of job valuation Single Family Exceptions: Replace furnace, boiler or furnace/AC $60.00 $60.00 Install single fuel burning appliance with piping $60.00 $60.00 Install, replace or repair single mechanical appliance $42.50 $42.50 Plumbing Permit Installation, Replacement, Repair $42.50 + 1.75% of job valuation $42.50 + 1.75% of job valuation Meeting of October 19, 2009 (Item No. 6b) Page 10 Subject: Public Hearing to Consider 2010 Fees Single Family Exceptions: Repair/replace single plumbing fixture $42.50 $42.50 Private Swimming Pool Permit Building permit fees apply Building permit fees apply Public Swimming Pool Permit Building permit fees apply Building permit fees apply Sewer and Water Permit (all underground private utilities) Installation, Replacement, Repair $42.50 + 1.75% of job valuation $42.50 + 1.75% of job valuation Single Family Exceptions: Replace/repair sewer or water service $42.50 $71.50 Competency Exams Fees Mechanical per test $30 $30 Renewal - 3 year Mechanical $20 $25 Contractor Licenses Mechanical $90 $95 Solid Waste $190 $195 Tree Maintenance $80 $85 Dog Licenses 1 year $20 $25 2 year $30 $37 3 year $40 $50 Potentially Dangerous Dog License – 1 year $100 $100 Dangerous Dog License – 1 year $200 $250 Interim License $40 $40 Off-Leash Dog Area Permit (non-resident) $50 $55 Off-Leash Dog Area Permit (resident) $25 Penalty for no license $15 $15 Food and Beverage Equipment Permit Installation (used equipment valued as new) $50 + 1.75% permit valuation $50 + 1.75% permit valuation Plan Review Fee 35% of permit fee 35% of permit fee Food and Beverage Licenses Class E (multi-site educational facilities) $2,800 $2,800 High + & large grocery store (25,000 sq ft +) $1,200 $1,250 High + small grocery store (to 25,000 sq ft) $880 $900 Meeting of October 19, 2009 (Item No. 6b) Page 11 Subject: Public Hearing to Consider 2010 Fees Class H (establishment with on-side preparation of food and dining service) $830 $850 Class L - (prepackaged food) $290 $300 Class M - (coffee shop) $560 $580 Class V - (food vending machine) $15 $15 Temporary Food Service 3+ days $140 $150 1 to 3 days $90 $100 Concession - Seasonal (Class S) $180 $180 Prepackaged Food Only $40 $40 Inspections After Hours Inspections $55 per hour (minimum 2 hrs.) $65 per hour (minimum 2 hrs.) Installation of permanent sign w/footing inspection $100 Based on valuation using building permit table Insurance Requirements Circus $1,000,000 General Liability $1,000,000 General Liability Mechanical Contractors $1,000,000 General Liability $1,000,000 General Liability Solid Waste $1,000,000 General Liability $1,000,000 General Liability Tree Maintenance & Removal $1,000,000 General Liability $1,000,000 General Liability Vehicle Parking Facility $1,000,000 General Liability $1,000,000 General Liability ISTS Permit (sewage treatment system install or repair $125 $125 License Fees - Other Investigation Fee $300 per establishment requiring a business license $300 per establishment requiring a business license Late Fee 25% of license fee (minimum $50) 25% of license fee (minimum $50) License Reinstatement Fee $250 $250 Transfer of License (new ownership) $60 $75 Plan Review Building Permits 65% of Permit Fee 65% of Permit Fee Meeting of October 19, 2009 (Item No. 6b) Page 12 Subject: Public Hearing to Consider 2010 Fees Repetitive Building 25% of Permit Fee for Duplicate Structure 25% of Permit Fee for Duplicate Structure Single Family Interior Remodel Permits 35% of Permit Fee 35% of Permit Fee Plumbing Permits 35% of Permit Fee 35% of Permit Fee Mechanical Permits 35% of Permit Fee 35% of Permit Fee Electrical Permits 35% of Permit Fee 35% of Permit Fee Sewer & Water Permits 35% of Permit Fee 35% of Permit Fee Public Sanitary Facilities - Swimming Pools, Whirlpool, Sauna (Dry or Steam), Public Bath or Shower, Training Beds or Similar Facilities Class I $790 $800 Class II $430 $440 Class III $270 $280 Rental Housing License Single Family Unit $90 per dwelling unit $95 per dwelling unit Duplex both sides non-owner occupied $140 per duplex $145 per duplex Housing Authority owned single family dwelling units $15 per unit $15 per unit Condominium/Townhouse/ Cooperative $70 per unit $75 per unit Multiple Family Per Building $150 $155 Per Unit $9.25 $10 Temporary Noise Permit $55 $60 Temporary Use Permits Amusement Rides, Carnivals & Circuses $260 $260 Commercial Film Production Application $80 $80 Petting Zoos $60 $60 Temporary Outdoor Retail Sales $110 $110 Vehicle Decals Catering $75 $75 Solid Waste $20 $20 Tree Maintenance & Removal $8 $8 POLICE DEPARTMENT Animals Animal Impound Initial impoundment $20 $25 2nd offense w/in year $30 $40 3rd offense w/in year $40 $50 4th offense w/in year $60 $75 Meeting of October 19, 2009 (Item No. 6b) Page 13 Subject: Public Hearing to Consider 2010 Fees Boarding Per Day $10 $25 Dangerous Dog Annual Review Hearing $250 $250 Potentially Dangerous Dog Annual Review Hearing $100 $100 Criminal Background Investigation Volunteers & Employees $5 $5 False Alarm First $0 $0 Each subsequent in same year 90 $100 Late payment fee 10% 10% Solicitor/Peddler Registration $70 $150 Vehicle Forfeiture Administrative fee in certain vehicle forfeiture cases $250 $250 PUBLIC WORKS DEPARTMENT Installation/repair of Sidewalk, Curb Cut or Curb and Gutter Permit $10 per 10 linear feet $10 per 10 linear feet Administrative Fee (all permits) $50 $50 Permit to Exceed Vehicle Weight Limitations $30 each $30 each Record Deed Transfer with Hennepin County $120 + Recording Cost $120 + Recording Cost Snowfall Parking Permit Caregiver parking $25 $25 No off-street parking available No Charge No Charge Off-street parking available $125 $125 Street, Alley, Utility Vacations $300 $300 Work in Public Right-of-Way Permit Administrative Fee (all permits) $50 $50 Hole in Roadway/Blvd (larger than 10" diameter) $50 per hole $50 per hole Trenching in Roadway $400 per 100 linear feet minimum $400) $400 per 100 linear feet minimum $400) Trenching in Boulevard $200 per 100 linear feet (minimum $200) $200 per 100 linear feet (minimum $200) Meeting of October 19, 2009 (Item No. 6b) Page 14 Subject: Public Hearing to Consider 2010 Fees Section 3. This ordinance shall take effect January 1, 2010. Reviewed for Administration: Adopted by the City Council November 2, 2009 City Manager Mayor Attest: Approved as to form and execution: City Clerk City Attorney Meeting Date: October 19, 2009 Agenda Item #: 8a Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Adoption of the Surface Water Management Plan. RECOMMENDED ACTION: Motion to approve Resolution adopting the Surface Water Management Plan and Resolution authorizing the approval and execution of a Memorandum of Understanding with the Minnehaha Creek Watershed District. POLICY CONSIDERATION: Does the City Council wish to take the action as recommended? There is no overall change in policy direction as a result of this document. The Plan contains a number of goals and policies required and advised by the many agencies that govern surface water management, as noted below, that are intended to improve overall water quality and meet all water regulations. BACKGROUND: In 2001, the City adopted a Comprehensive Water Resources Management Plan. The plan was developed to meet watershed management planning requirements of the Metropolitan Surface Water Management Act. It was also developed to be in conformance with the requirements of the local watershed management organizations, Hennepin County programs, Metropolitan Council requirements, Hennepin Conservation District guidelines, and applicable State and Federal laws. Cities are required to update their surface water management plans within 2 years of the date that a watershed management organization within the city adopts a new or revised surface water management plan. The Bassett Creek Watershed Management Commission completed its Second Generation Watershed Management Plan in September 2004. At that time, the Minnehaha Creek Watershed District was working on its Comprehensive Water Resource Management Plan, which they eventually adopted in July, 2007. As a result, the City retained Barr Engineering April 2008 to provide professional services needed for the city to update its Surface Water Management Plan (SWMP). Highlights of Plan Update Since 2001, a variety of new federal and state requirements have been passed on to watersheds and cities through the Minnesota Pollution Control Agency (MPCA). The resulting regulations and requirements have led to specific requirements for the City of St. Louis Park and other similar cities. In summary, the City’s existing SWMP (approved in 2001) dealt primarily with flooding and drainage issues. The revised SWMP maintains the importance of these earlier issues, but also addresses the many water quality related issues and regulations that cities are now required to include in their plans. Meeting of October 19, 2009 (Item No. 8a) Page 2 Subject: Adoption of Surface Water Management Plan Current Status Staff worked with Barr Engineering to complete a draft update to the SWMP. It was sent to the water management organizations (WMOs) for a 60 day review period, as well as to the Met Council and Hennepin County for a 45 day review period. Adjoining cities received a courtesy copy. Comments were received and responded to, and the SWMP was revised as necessary. Overall, comments were minor and the plan was well-received. Both WMOs (Minnehaha Creek Watershed District and Bassett Creek Water Management Commission) have approved the plan. The Council received a status report at the October 12, 2009 study session. Memorandum of Understanding In addition to adopting the Surface Water Management Plan, Council is being asked to approve the attached resolution authorizing a Memorandum of Understanding (MOU) with the Minnehaha Creek Watershed District. The City and watershed district currently have a MOU in place that is substantially the same as the attached MOU; the main difference is that the watershed district is asking for annual reporting on the progress made towards achieving the tasks in the implementation plan and towards achieving the phosphorous load reduction set by the watershed district. Staff finds this required reporting to be acceptable. FINANCIAL OR BUDGET CONSIDERATION: To date, Barr has expended almost all of the $79,900 fee approved by Council on April 28, 2008. The cost is being funded from the Development Fund which is being used to pay for the cost of updating the City’s Comprehensive Plan, of which this plan is a part. In terms of future storm water improvements, the plan does not require any activities above and beyond what is required by the various agencies, rules, regulations and statutes. VISION CONSIDERATION: This SWMP update complements the following area of the recently completed Vision process: Environmental Stewardship St. Louis Park is committed to being a leader in environmental stewardship. We will increase environmental consciousness and responsibility in all areas of city business. - Educating staff and the public on environmental consciousness, stewardship and best practices. Attachments: Resolution Adopting the Surface Water Management Plan Resolution Authorizing the Approval and Execution of a Memorandum of Understanding with the Minnehaha Creek Watershed District Surface Water Management Plan --- Executive Summary Prepared by: Laura Adler, Engineering Program Coordinator Reviewed by: Adam Fulton, Assistant Planner Meg J. McMonigal, Planning and Zoning Supervisor Scott A. Brink, City Engineer Michael P. Rardin, Director of Public Works Approved by: Tom Harmening, City Manager Meeting of October 19, 2009 (Item No. 8a) Page 3 Subject: Adoption of Surface Water Management Plan RESOLUTION NO. 09-_______ RESOLUTION ADOPTING THE SURFACE WATER MANAGEMENT PLAN WHEREAS, the City of St. Louis Park has determined that a surface water management plan is beneficial to the community and ecology; and WHEREAS, the Surface Water Management Plan meets the requirements of Minnesota Rules 8410 and 8420 and whereas the Surface Water Management Plan has been reviewed and approved by the Minnehaha Creek Watershed District and Bassett Creek Water Management Commission. NOW THEREFORE BE IT RESOLVED by the City Council of the City of St. Louis Park, Minnesota, that the City hereby adopts the Surface Water Management Plan. Reviewed for Administration: Adopted by the City Council October 19, 2009 City Manager Mayor Attest: City Clerk Meeting of October 19, 2009 (Item No. 8a) Page 4 Subject: Adoption of Surface Water Management Plan RESOLUTION NO. 09-_______ RESOLUTION AUTHORIZING THE APPROVAL AND EXECUTION OF A MEMORANDUM OF UNDERSTANDING WITH THE MINNEHAHA CREEK WATERSHED DISTRICT BE IT RESOLVED, that the City of St. Louis Park enters into a Memorandum of Understanding with the Minnehaha Creek Watershed District, for the following purposes, to wit: To memorialize the respective roles of the City of St. Louis Park and the Minnehaha Creek Watershed District in implementing water resource protection and management within the City BE IT FURTHER RESOLVED, that the Mayor and City Manager are hereby authorized to execute such agreement and any amendments, and thereby assume for and on behalf of the City all of the contractual obligations contained therein. Reviewed for Administration: Adopted by the City Council October 19, 2009 City Manager Mayor Attest: City Clerk Executive Summary City of St. Louis Park Surface Water Management Plan Meeting of October 19, 2009 (Item No. 8a) Subject: Adoption of the Surface Water Management Plan 5 Executive Summary Located in Hennepin County just west of Minneapolis, the 10.7 square mile city of St. Louis Park is a fully developed suburban community. The population of St. Louis Park is approximately 44,400 residents, making it the 20th largest city in Minnesota. St. Louis Park contains a variety of physical and water resources including several wetlands and small lakes, wooded areas, parks, and recreational lands, as well as the Minnehaha Creek corridor. Two watershed management organizations (WMOs) cover St. Louis Park, each with its own governing body: the Bassett Creek Watershed Management Commission (BCWMC) and the Minnehaha Creek Watershed District (MCWD). In 2001, the city developed the City of St. Louis Park Comprehensive Water Resource Management Plan. That document established a stormwater management plan for the city, integrating flood control with wetland and water quality needs. This Surface Water Management Plan (SWMP) is a local water management plan prepared in accordance with Minnesota Statute 103B.235 and Minnesota Rules 8410 and is intended to replace the 2001 plan. The purpose of this SWMP includes those purposes given in Minnesota Statute 103B.201 for metropolitan water management programs. According to statute, the purposes of these water management programs are to: • Protect, preserve, and use natural surface and groundwater storage and retention systems; • Minimize public capital expenditures needed to correct flooding and water quality problems; • Identify and plan for means to effectively protect and improve surface and groundwater quality; • Establish more uniform local policies and official controls for surface and groundwater management; • Prevent erosion of soil into surface water systems; • Promote groundwater recharge; • Protect and enhance fish and wildlife habitat and water recreational facilities; and • Secure the other benefits associated with proper management of surface and ground water. This plan meets the policies and requirements of each of the watershed management organizations within the city, and other local, state, and federal agencies. The St. Louis Park SWMP sets the course for the city’s management of the water resources and stormwater within the city. The SWMP sets goals and policies for the city and its resources, provides data and other background information, assesses city-wide and specific issues, and lists implementation tasks to achieve the goals. The SWMP also provides information regarding the funding of the implementation program. The SWMP is organized into six major chapters as follows: Surface Water Management Plan May 2009 Page 1 Meeting of October 19, 2009 (Item No. 8a) Subject: Adoption of the Surface Water Management Plan 6 Executive Summary Executive Summary Chapter 1 Introduction Chapter 2 Goals and Policies Chapter 3 Physical Environment Inventory Chapter 4 Assessment of Issues Chapter 5 Implementation Program Chapter 6 References The city’s NPDES MS4 Permit requirements have led to the following specific requirements for the City of St. Louis Park: 1. Preparation of the MS4 General Storm Water Permit Application and Storm Water Pollution Prevention Program (SWPPP). 2. Preparation of a Loading Assessment and Nondegradation Report. 3. Preparation of this Surface Water Management Plan (SWMP). 4. Preparation of future updates to the MS4 permit and SWMP to address the requirements of future TMDL analyses. As well as meeting the requirements of its NPDES MS4 Permit, the City of St. Louis Park actively and progressively manages stormwater to protect life, property, waterbodies within the city, and receiving waters outside the city. Chapter 2 of the Plan presents the city’s goals and policies toward meeting these goals. The following paragraphs summarize the key goals from Chapter 2. Surface Water Quality Goals: 1. Manage surface water resources within the city of St. Louis Park, with input from the public, so that the beneficial uses of wetlands, lakes, and streams remain available to the community. Such uses may include aesthetic appreciation, wildlife observation, swimming, boating, or others. 2. Maintain or improve the quality of water in lakes, wetlands, streams, or rivers within or immediately downstream of the city of St. Louis Park. 3. Manage surface water on a regional basis to protect designated water bodies and meet regional water quality standards in concert with the watershed organizations and the Metropolitan Council. 4. Reduce illicit discharge to the city’s storm sewers and receiving waters. 5. Work to meet the phosphorous load reductions required by the city’s NPDES permit, the BCWMC, and the MCWD for the city of St. Louis Park. Surface Water Management Plan May 2009 Page 2 Meeting of October 19, 2009 (Item No. 8a) Subject: Adoption of the Surface Water Management Plan 7 Executive Summary Policies in this section address topics such as local, state, and federal water regulations, non- degradation and TMDL issues, and watershed management organization (WMO) requirements. The city’s policies require the implementation of best management practices (BMPs) and include continuing public education to preserve surface water resources within the city. Stream Goals: 1. Maintain or enhance the natural beauty, public access, and wildlife habitat value of streams running through the city of St. Louis Park. 2. Implement stream restoration measures wherever feasible to maintain health, safety, and ecological integrity. 3. Minimize the volume of stormwater runoff entering streams. Under these goals, policies include evaluating opportunities to increase recreation opportunities, reducing runoff from impervious surfaces, and cooperating with the watershed management organizations to implement stream restoration projects. Wetlands Goal: 1. Protect and restore wetlands to improve or maintain their functions and values in accordance with the Minnesota Wetland Conservation Act and the city’s Wetland Management Plan. Policies associated with the wetland goal reflect the continuing role of the MCWD and BCWMC as the local government units (LGUs) responsible for administering the Wetland Conservation Act. The policies of the city conform to and support the rules and regulations of the WMOs. Surface Water Quantity and Flooding Goals: 1. Manage the rate and volume of runoff entering rivers, streams, lakes, and wetlands within the city of St. Louis Park. 2. Manage floodplain areas to minimize flooding and protect the functions of the floodplain. 3. Protect the public from flooding through measures that ensure public safety and prevent inundation of occupied structures. 4. Minimize flooding potential in a cost-effective manner. Under these goals, city policies require compliance with the stormwater standards and criteria of the WMOs and this SWMP. Policies also address issues such as stormwater system maintenance, floodplain management, and minimum building elevations. Groundwater Goals: 1. Protect groundwater quality and quantity to preserve it for sustainable and beneficial purposes. Surface Water Management Plan May 2009 Page 3 Meeting of October 19, 2009 (Item No. 8a) Subject: Adoption of the Surface Water Management Plan 8 Executive Summary 2. Manage surface water runoff in order to meet requirements for groundwater protection from Hennepin County, the MPCA, or the MDH. The city’s policies regarding groundwater include the continued implementation of the city’s Wellhead Protection Plan, the promotion of infiltration BMPs, and cooperation with other agencies to promote the protection and monitoring of groundwater resources. Erosion and Sedimentation Goal: 1. Prevent sediment from entering the city’s surface water resources and to minimize and control the erosion and sedimentation in drainage ways within the city. Under this goal, the SWMP includes policies regarding the submission of erosion and sediment control plans, compliance with WMO policies, inspection, and proper construction site debris storage and waste disposal. Recreation, Habitat, and Shoreland Management Goals: 1. Protect and enhance fish and wildlife habitat within the city of St. Louis Park. 2. Maintain and enhance recreational facilities within the city of St. Louis Park. 3. Preserve or enhance the ecological function of shoreland areas within the city of St. Louis Park. Policies in this section include encouraging the maintenance of natural open spaces and riparian buffers, limiting excavation near water bodies, and cooperating with other agencies to promote the use and protection of watershed resources. Education and Public Involvement Goals: 1. Involve and educate the residents of the city in water resource-related issues. 2. Offer programs, educational opportunities, and information that facilitate an understanding of water resource issues in the city of St. Louis Park and downstream. With respect to these goals, the SWMP includes policies calling for the city to implement the education and public involvement-related BMPs identified in the city’s SWPPP for its NPDES Phase II MS4 permit. Funding Goal: 1. Provide sufficient funding to implement measures and policies contained in this plan. Adequate funding is essential for the city to implement its SWMP policies. Under this goal, the city’s policies call for the continued use of the city’s stormwater utility fee as well as the exploration of additional funding methods and opportunities to fund the implementation of the SWMP. Chapter 3 provides technical information describing the surface and subsurface conditions of the city. Most of Chapter 3 is devoted to presenting a city-wide inventory, including land use, climate and precipitation, topography, soils, geology, groundwater, DNR public waters, wetlands, surface Surface Water Management Plan May 2009 Page 4 Meeting of October 19, 2009 (Item No. 8a) Subject: Adoption of the Surface Water Management Plan 9 Executive Summary water resource monitoring information, floodplain information, unique features and scenic areas, pollutant sources, and major basins and overall drainage patterns. Chapter 3 also includes a number of maps, such as city-wide maps of land use, DNR public waters, wetlands, drainage basins, and maps showing the drainage patterns for each major drainage basin. Chapter 3 also includes a number of tables containing information such as precipitation data and water quality information. Chapter 4 presents a summary of the general and specific water resource-related issues, problems, and challenges the City of St. Louis Park is facing. These issues have been summarized in the following table and include water quality, stormwater runoff rate and volume, wetland, stream, and erosion and sedimentation issues. Summary Table of St. Louis Park Stormwater Issues Category Issue NPDES Stormwater Pollution Prevention Program (SWPPP) Public education and outreach Public participation Illicit discharge detection and elimination Construction site runoff control Post construction storm water management Pollution prevention/housekeeping Impaired Waters Twin Lake Bass Lake Cobblecrest Lake Minnehaha Creek Lake Hiawatha Bassett Creek Lake Pepin Other future listed waters Watershed Organizations Bassett Creek Watershed Management Commission Stormwater management and flood control Lake water quality Wetland protection Erosion control Groundwater quality and protection Water resource education Minnehaha Creek Watershed District Phosphorus loading reduction requirement Wetland protection Stormwater runoff rate and volume control Minnehaha Creek aquatic habitat and riparian vegetation Minnehaha Creek channel stability, erosion, and sedimentation Metropolitan Council Reduction of storm water volume Increasing storm water quality Maximizing infiltration Wetland management Nondegradation goals Water quality goals Surface Water Management Plan May 2009 Page 5 Meeting of October 19, 2009 (Item No. 8a) Subject: Adoption of the Surface Water Management Plan 10 Executive Summary Surface Water Management Plan May 2009 Page 6 Category Issue City Issues Redevelopment Water quality monitoring Phosphorus load reduction in stormwater runoff Stormwater rate and volume Floodplain management and minimum building elevations Local flooding issues Wetland buffers Minnehaha Creek stream restoration Public education and public involvement Storm water system maintenance program Private storm water facility maintenance Interagency cooperation Sources of funding Chapter 5 of the SWMP describes the city’s implementation program to address the issues that have been identified in SWMP, including a discussion of the following: Water Quality/NPDES Phase II MS4 Permit Operation and maintenance of the stormwater system Specific MCWD tasks Education and public involvement Cost of implementation program Funding of implementation program Design standards Local controls and regulatory responsibilities Specific implementation program items Chapter 6 of the SWMP includes a listing of the references (plans, reports, studies, and websites) used for the development of this SWMP. Meeting of October 19, 2009 (Item No. 8a) Subject: Adoption of the Surface Water Management Plan 11