HomeMy WebLinkAbout2009/09/08 - ADMIN - Agenda Packets - City Council - RegularAGENDA
TUESDAY, SEPTEMBER 8, 2009
6:45 p.m. BOARD AND COMMISSION INTERVIEWS, Westwood Room
7:20 p.m. ECONOMIC DEVELOPMENT AUTHORITY – Council Chambers
1. Call to Order
2. Roll Call
3. Approval of Minutes
3a. Special Economic Development Authority Minutes July 27, 2009
3b. Economic Development Authority Minutes August 17, 2009
4. Approval of Agenda
5. Reports
5a. Economic Development Authority Vendor Claims
6. Old Business
7. New Business
7a. 2010 HRA Levy Preliminary Certification.
Recommended Action:
Motion to Adopt Resolution authorizing the proposed levy of a special benefit levy
pursuant to Minnesota Statutes Section 469.033, Subdivision 6, and approval of a
proposed budget for fiscal year 2010.
8. Communications
9. Adjournment
7:40 p.m. CITY COUNCIL MEETING – Council Chambers
1. Call to Order
1a. Pledge of Allegiance
1b. Roll Call
2. Presentations
None
3. Approval of Minutes
3a. City Council Study Session Minutes August 10, 2009
3b. City Council Minutes August 17, 2009
3c. City Council Study Session Minutes August 24, 2009
Meeting of September 8, 2009
City Council Agenda
4. Approval of Agenda and Items on Consent Calendar
NOTE: The Consent Calendar lists those items of business which are considered to be routine and/or which need no
discussion. Consent items are acted upon by one motion. If discussion is desired by either a Councilmember or a member
of the audience, that item may be moved to an appropriate section of the regular agenda for discussion. The items for the
Consent Calendar are listed on the last page of the Agenda.
Recommended Action:
Motion to approve the agenda as presented, approve items on the consent calendar, and
waive reading of all resolutions and ordinances. (Alternatively: Motion to add or remove
items from the agenda, motion to move items from consent calendar to regular agenda for
discussion, and to approve those items remaining on the consent calendar.)
5. Boards and Commissions
None
6. Public Hearings
6a. Public Hearing - Liquor License - Crave.
Recommended Action:
Mayor to close public hearing. Motion to approve application from Crave Hospitality WE
LLC, dba Crave for an on-sale intoxicating and Sunday liquor license to be located at 1603
West End Boulevard with the license term through March 1, 2010.
7. Requests, Petitions, and Communications from the Public
8. Resolutions, Ordinances, Motions and Discussion Items
8a. 2010 Preliminary Budget and Tax Levy
Recommended Action:
Motion to Adopt Resolution Approving Proposed 2010 Tax Levy, Approving Preliminary
Budget for 2010, Setting Public Hearing Dates for Proposed Budget and the Property
Tax Levy, and Resolution Authorizing the HRA Levy for 2010
8b. Bid Tabulation: Highway 7 & Wooddale Avenue Improvement Project - Project No.
2004-1700
Recommended Action:
Motion to Designate Ames Construction the lowest responsible bidder and authorize
execution of a contract with the firm in the amount of $11,568,953.11 for the Highway 7
& Wooddale Avenue Improvement Project - Project No. 2004-1700.
9. Communication
Auxiliary aids for individuals with disabilities are available upon request. To make arrangements, please call the
Administration Department at 952/924-2525 (TDD 952/924-2518) at least 96 hours in advance of meeting.
Meeting of September 8, 2009
City Council Agenda
4. CONSENT CALENDAR
4a. Authorize execution of a contract with Calgon Carbon Corporation for the purchase of
Granular Activated Carbon in the amount of $122,400.00
4b. Approve Change Order No. 3 to Contract 138-08 - Water Project – Water Treatment Plant
No. 8 Rehabilitation - Project 2006-2000
4c. Approve Change Order No. 1 to Contract No. 99-09, 36th Street Streetscape Project –
Project 2008-2600
4d. Approve Change Order No. 1 to Contract 72-09 – 2009 MSA Street Improvement Project
(Alabama Avenue) – City Project No. 2009-1100
4e. Adopt Resolution authorizing the special assessment for the repair of the sewer service line at
8807 Cedar Lake Road, St. Louis Park, MN
4f. Approve Contract with Three Rivers Park District to clear and remove snow from the LRT
and Cedar Lake Extension Trails through the City of St. Louis Park for the 2009-2010
Winter Season
4g. Adopt Resolution Adopting Change Order Policy to update the limit to administratively
process change orders from $25,000 to $100,000 with conditions
4h. Adopt Resolution in Support of a Tiger Discretionary Grant Request for Truck Highway
7/Louisiana Avenue Interchange Improvements
4i. Approve for Filing Vendor Claims
4j. Approve for Filing Human Rights Commission Minutes May 19, 2009
St. Louis Park Economic Development Authority and regular City Council meetings are carried live on Civic TV cable
channel 17 and replays are frequent; check www.parktv.org for the schedule. The meetings are also streamed live on the
internet at www.parktv.org, and saved for Video on Demand replays. The agenda is posted on Fridays on the official
city bulletin board in the lobby of City Hall and on the text display on Civic TV cable channel 17. The agenda and full
packet are available by noon on Friday on the city’s website.
Meeting Date: September 8, 2009
Agenda Item #: 3a
UNOFFICIAL MINUTES
SPECIAL ECONOMIC DEVELOPMENT AUTHORITY
ST. LOUIS PARK, MINNESOTA
JULY 27, 2009
1. Call to Order
President Finkelstein called the meeting to order at 6:30 p.m.
Commissioners present: President Finkelstein, John Basill, Jeff Jacobs, Loran Paprocki and Susan
Sanger.
Commissioners absent: C. Paul Carver and Paul Omodt.
Staff present: City Manager (Mr. Harmening), Finance Director (Mr. DeJong) and Recording
Secretary (Ms. Hughes).
Guest: Bruce Kimmel (Ehlers & Associates)
2. Roll Call
3. New Business
3a. Authorize Defeasance of Pre-79 TIF Bonds and an Interfund Loan
EDA Resolution No.’s 09-09, 09-10 and 09-11
Mr. DeJong presented the staff report and stated the requested action by the City Council is
consistent with direction received from the Council at its June 22nd budget strategy session to
use some of the City’s fund balance to reduce future tax levies. He explained that staff is
proposing to defease the 2010 through 2016 maturities of the 2004A TIF Refunding Bonds
and the final payment of the 2002 TIF Refunding Bonds. He stated that staff is projecting
there will be a total of approximately $3.8 million remaining in the TIF districts at the end
of July and this amount is sufficient to defease the 2010-2015 debt service requirements.
With the proposed interfund loan, the City will also be able to fully defease the 2016 bond
payment and still have a fund balance remaining at the end of the life of the Highway 7 TIF
district when it decertifies on December 31, 2011. He pointed out that the funds remaining
in the Pre-79 TIF districts must be spent or obligated by the City by August 1st or they will
be returned to the County for redistribution to the various taxing jurisdictions. He stated
staff recommends approval of the defeasance and interfund loan in order to fully utilize
available tax increment. He added the City’s debt service needs will be met through 2016,
thereby alleviating the use of a property tax levy or other funds during that time.
Meeting of September 8, 2009 (Item No. 3a) Page 2
Subject: Special Economic Development Authority Minutes July 27, 2009
President Finkelstein stated this action will save the taxpayers money and represents prudent
city fiscal management.
It was moved by Commissioner Basill, seconded by Commissioner Paprocki, to adopt EDA
Resolution No. 09-09, authorizing execution of a supplement to Tax Increment Pledge
Agreement with the City of St. Louis Park relating to partial defeasance of $7,490,000
General Obligation Tax Increment Refunding Bonds, Series 2004A; to adopt EDA
Resolution No. 09-10, authorizing Interfund Loan for advance of certain costs in
connection with defeasance of Series 2004A Bonds; and to adopt EDA Resolution No. 09-
11, authorizing defeasance of $6,135,000 General Obligation Tax Increment Refunding
Bonds, Series 2002.
The motion passed 5-0.
4. Adjournment
The meeting adjourned at 6:40 p.m.
______________________________________ ______________________________________
Secretary President
Meeting Date: September 8, 2009
Agenda Item #: 3b
UNOFFICIAL MINUTES
ECONOMIC DEVELOPMENT AUTHORITY
ST. LOUIS PARK, MINNESOTA
AUGUST 17, 2009
1. Call to Order
President Finkelstein called the meeting to order at 7:30 p.m.
Commissioners present: President Finkelstein, John Basill, C. Paul Carver, Jeff Jacobs, Loran
Paprocki and Susan Sanger.
Commissioners absent: Paul Omodt.
Staff present: City Manager (Mr. Harmening), Community Development Director (Mr. Locke),
Economic Development Coordinator (Mr. Hunt), and Recording Secretary (Ms. Hughes).
2. Roll Call
3. Approval of Minutes
3a. Economic Development Authority Minutes May 18, 2009
It was moved by Commissioner Jacobs, seconded by Commissioner Carver, to approve the
EDA minutes as presented.
The motion passed 6-0.
4. Approval of Agenda
The agenda was approved as presented.
5. Reports
5a. Economic Development Authority Vendor Claims
It was moved by Commissioner Jacobs, seconded by Commissioner Carver, to approve the
EDA Vendor Claims.
The motion passed 6-0.
6. Old Business – None
Meeting of September 8, 2009 (Item No. 3b) Page 2
Subject: Economic Development Authority Minutes August 17, 2009
7. New Business
7a. Fourth Amendment to Redevelopment Contract with Union Land II LLC, et al.
EDA Resolution No. 09-12
Mr. Hunt presented the staff report and stated that Union Land II LLC has requested an
extension of the commencement and completion dates for portions of the Hoigaard Village
project due to adverse economic conditions in the housing market; the commencement date
will be extended to October 1, 2010, and their corresponding completion date extended to
December 31, 2011.
It was moved by Commissioner Basill, seconded by Commissioner Paprocki, to adopt EDA
Resolution No. 09-12 approving a Fourth Amendment of a Contract for Private
Redevelopment by and between the St. Louis Park Economic Development Authority and
Union Land II LLC, KAN & Associates, LLC, Webster Group, LLC, and Camerata LLC.
Commissioner Sanger stated she would support this request but would like to have a Study
Session policy discussion regarding the City’s approach and policy for extending deadlines on
various City projects. She added the City pays a price in terms of tying up TIF capacity and
she would like the Council to discuss how it will address extensions in the future.
President Finkelstein agreed and requested that Mr. Harmening schedule a Study Session
regarding this topic in the near future. He pointed out that the reimbursement of eligible
TIF expenses in Stages 2 and 3 of this project will be delayed due to the extension.
The motion passed 6-0.
8. Communications – None
9. Adjournment
The meeting adjourned at 7:35 p.m.
______________________________________ ______________________________________
Secretary President
Meeting Date: September 8, 2009
Agenda Item #: 5a
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other: Vendor Claims
Study Session Discussion Item Written Report Other:
TITLE:
Vendor Claims.
RECOMMENDED ACTION:
Motion to Accept for Filing Vendor Claims for the period August 17 through September 4, 2009.
POLICY CONSIDERATION:
Not applicable.
BACKGROUND:
The Finance Department prepares this report for council’s review.
FINANCIAL OR BUDGET CONSIDERATION:
None.
VISION CONSIDERATION:
Not applicable.
Attachments: Vendor Claims
Prepared by: Connie Neubeck, Account Clerk
9/2/2009CITY OF ST LOUIS PARK 13:32:37R55CKSUM LOG23000VO
1Page -Council Check Summary
9/4/2009 -8/15/2009
Vendor AmountBusiness Unit Object
390.00DEVELOPMENT - EDA G&A OTHER CONTRACTUAL SERVICESBARR ENGINEERING CO
390.00
450.002009A TAX GOTI REF G&A FISCAL AGENT FEESBOND TRUST SERVICES CORP
450.002008B GO TAX INCREM BONDS G&A FISCAL AGENT FEES
900.00
195.00DEVELOPMENT - EDA G&A LEGAL SERVICESCAMPBELL KNUTSON PROF ASSOC
195.00
103.82ELMWOOD VILLAGE G & A MEETING EXPENSECITIZENS INDEPENDENT BANK
103.82
9,037.50ELMWOOD VILLAGE G & A OTHER CONTRACTUAL SERVICESEHLERS & ASSOCIATES INC
9,037.50
780.00DEVELOPMENT - EDA G&A PLANNINGFORECAST PUBLIC ARTWORKS
780.00
23,170.50WEST END TIF DIST G&A PUBLIC UTILITYFOURTHSTREET SYSTEMS
23,170.50
69,557.31BASS LAKE/EDI OTHER CONTRACTUAL SERVICESG L CONTRACTING INC
69,557.31
3,681.75DEVELOPMENT - EDA G&A OTHER CONTRACTUAL SERVICESHOISINGTON KOEGLER GROUP INC
3,681.75
518.75DEVELOPMENT - EDA G&A LEGAL SERVICESKENNEDY & GRAVEN
360.00AQUILA COMMONS G & A LEGAL SERVICES
162.00HOIGAARD VILLAGE G & A LEGAL SERVICES
630.00HWY 7 BUSINESS CENTER G & A LEGAL SERVICES
360.00HSTI TIF ADMIN LEGAL SERVICES
2,030.75
756.60DEVELOPMENT - EDA G&A ENVIRONMENT ANALYSISLHB ENGINEERS & ARCHITECTS
756.60
3,000.00HRA LEVY LEGAL SERVICESLOCKRIDGE GRINDAL NAUEN PLLP
3,000.00
181.99DEVELOPMENT - EDA G&A TELEPHONENEXTEL COMMUNICATIONS Meeting of September 8, 2009 (Item No. 5a) Subject: EDA Vendor ClaimsPage 2
9/2/2009CITY OF ST LOUIS PARK 13:32:37R55CKSUM LOG23000VO
2Page -Council Check Summary
9/4/2009 -8/15/2009
Vendor AmountBusiness Unit Object
181.99
206.00DEVELOPMENT - EDA G&A SUBSCRIPTIONS/MEMBERSHIPSST LOUIS PARK SUNRISE ROTARY
206.00
221.65ELMWOOD VILLAGE G & A LEGAL NOTICESSUN NEWSPAPERS
221.65
30,000.00DEVELOPMENT - EDA G&A OTHER CONTRACTUAL SERVICESWILLEY JR, FOSTER
30,000.00
Report Totals 144,212.87 Meeting of September 8, 2009 (Item No. 5a) Subject: EDA Vendor ClaimsPage 3
Meeting Date: September 8, 2009
Agenda Item #: 7a
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other: Special Meeting
TITLE:
2010 HRA Levy Preliminary Certification.
RECOMMENDED ACTION:
Motion to Adopt Resolution authorizing the proposed levy of a special benefit levy pursuant to
Minnesota Statutes Section 469.033, Subdivision 6, and approval of a proposed budget for fiscal
year 2010.
POLICY CONSIDERATION:
Does the EDA wish to levy the maximum allowable by law in 2010 for purposes of funding
infrastructure improvements in redeveloping areas of the City.
BACKGROUND:
At the August 24th study session staff provided information to the Council/EDA about the
proposed HRA levy. The purpose of this levy is to assist in funding future improvements to
infrastructure in redeveloping areas. An example of a possible use of these dollars relate to the City’s
share of the grade separated crossing at Hwy 7 and Wooddale and/or at Hwy 7 and Louisiana. 2010
will be the ninth year an HRA levy has been utilized.
Based on a change made by the Minnesota Legislature in 2008, the maximum allowable percentage
has been adjusted upward from .0144% to .0185% of the taxable market value in the City. Based
on this tax rate, staff has calculated the maximum preliminary HRA Levy for 2010 to be
$1,043,341. This is a $15,296 increase from 2009 to 2010 in the potential maximum allowable
HRA levy. As indicated in the resolution, the EDA is allowed to authorize the HRA levy and then
forward this recommendation to the City Council. Council action is required before certification.
FINANCIAL OR BUDGET CONSIDERATION
Given the significant infrastructure needs facing the City in the future (particularly transportation
needs), staff is recommending the EDA adopt the resolution authorizing the proposed HRA levy.
VISION CONSIDERATION:
This levy supports St. Louis Park being a connected and engaged community.
Attachments: Resolution
HRA Levy 2010 Proposed Budget
Prepared by: Bruce DeJong, Finance Director
Approved by: Tom Harmening, City Manager
Meeting of September 8, 2009 (Item No. 7a) Page 2
Subject: 2010 090809 - 7a - HRA Preliminary Levy CertificationOKTH.doc
ST. LOUIS PARK ECONOMIC DEVELOPMENT AUTHORITY
EDA RESOLUTION NO. 09-___
AUTHORIZING THE PROPOSED LEVY OF
A SPECIAL BENEFIT LEVY PURSUANT TO MINNESOTA STATUTES,
SECTION 469.033, SUBDIVISION 6 AND APPROVAL
OF A PROPOSED BUDGET FOR FISCAL YEAR 2010
WHEREAS, pursuant to Minnesota Statutes, Section 469.090 to 469.108 (the “EDA
Act”), the City Council of the City of St. Louis Park created the St. Louis Park Economic
Development Authority (the "Authority"); and
WHEREAS, pursuant to the EDA Act, the City Council granted to the Authority all of the
powers and duties of a housing and redevelopment authority under the provisions of the Minnesota
Statutes, sections 469.001 to 469.047 (the "HRA Act"); and
WHEREAS, Section 469.033, Subdivision 6, of the HRA Act permits the Authority to levy
and collect a special benefit levy of up to .0185 percent of taxable market value in the City upon all
taxable real property within the City; and
WHEREAS, the Authority desires to levy a special benefit levy in the amount of up to .0185
percent of taxable market value in the City for taxes payable in 2010; and
WHEREAS, pursuant to Minnesota Statutes, Section 275.065, the Authority is required to
adopt a proposed budget and a proposed tax levy and submit the same to the County Auditor by
September 15; and
WHEREAS, the Authority has before it for its consideration a copy of a proposed budget for
its operations for the fiscal year 2010 and the amount of the proposed levy for collection in 2010
shall be based on this budget, subject to any adjustments in the budget as finally approved prior to
certification of the final special benefit levy.
NOW THEREFORE, be it resolved by the Board of Commissioners of the St. Louis Park
Economic Development Authority:
1. The proposed budget of $1,043,341 for the operations of the Authority in fiscal year
2010, as presented for consideration by the City Council, is hereby in all respects approved, subject
to final approval by the Authority before certification of the tax levy under Minnesota Statutes,
Section 275.07.
2. Staff of the Authority are hereby authorized and directed to file the proposed budget
with the City in accordance with Minnesota Statutes, Section 469.033, Subdivision 6.
Meeting of September 8, 2009 (Item No. 7a) Page 3
Subject: 2010 090809 - 7a - HRA Preliminary Levy CertificationOKTH.doc
3. The proposed special benefit levy pursuant to Minnesota Statutes, Section 469.033,
Subdivision 6, is hereby approved in a maximum amount equal to .0185 percent of taxable market
value in City of St. Louis Park, currently estimated to be $5,639,683,900 with respect to taxes
payable in calendar year 2010, subject to final approval by the Authority before certification of the
special benefit levy pursuant to Minnesota Statutes, Section 275.07.
4. Staff of the Authority are hereby authorized and directed to seek the approval by
resolution of the City Council of the levy of special benefit taxes in 2010 and to take such other
actions as are necessary to bring before the Board the final budget and levy by no later than five
working days after December 21, 2009.
Reviewed for Administration Adopted by the Economic Development Authority
September 8, 2009
Executive Director President
Attest:
Secretary
Meeting of September 8, 2009 (Item No. 7a) Page 4
Subject: 2010 090809 - 7a - HRA Preliminary Levy CertificationOKTH.doc
HRA Levy
2010 Proposed Budget
September 8, 2009
2008 2009 2010
Actual Budget Proposed Budget
Revenues:
Property Tax Levy $762,795 $1,028,045 $1,043,341
Market Value Homestead Credit 24,605 0 0
Interest Income 136,982 80,000 100,000
Total Revenue $924,382 $1,108,045 $1,143,341
Expenses:
Infrastructure Projects $0 $0 $1,090,841
Legislative Lobbying Services 51,333 48,000 48,000
Travel & Meeting Expenses 4,421 0 4,500
Total Expense $55,754 $48,000 $1,143,341
Beginning Fund Balance $3,102,182 $3,970,810 $5,030,855
Net Change in Fund Balance $868,628 $1,060,045 $0
Ending Fund Balance $3,970,810 $5,030,855 $5,030,855
Meeting Date: September 8, 2009
Agenda Item #: 3a
UNOFFICIAL MINUTES
CITY COUNCIL STUDY SESSION
ST. LOUIS PARK, MINNESOTA
AUGUST 10, 2009
The meeting convened at 6:30 p.m.
Councilmembers present: Mayor Jeff Jacobs, John Basill, C. Paul Carver, Phil Finkelstein, Paul
Omodt, Loran Paprocki and Sue Sanger.
Councilmembers absent: None
Staff present: City Manager (Mr. Harmening), Police Chief (Mr. Luse), Police Lieutenant (Mr.
Kraayenbrink), Finance Director (Mr. DeJong), Assistant Finance Director (Mr. Swanson),
Community Development Director (Mr. Locke), Director of Inspections (Mr. Hoffman), Public
Works Director (Mr. Rardin), Human Resources Director (Ms. Gohman), Communications
Coordinator (Mr. Zwilling), and Recording Secretary (Ms. Hughes).
1. Future Study Session Agenda Planning – August 24, 2009
Mr. Harmening presented the proposed Study Session Agenda for August 24, 2009.
Councilmember Paprocki requested an update regarding the Hoigaard project and specifically the
Anderson building.
2. Snow Operations-Tagging/Towing Vehicles
Mr. Harmening presented the staff report and noted this item is intended as a follow-up to the
budget discussion held on June 22nd.
Councilmember Sanger stated her suggestion, as discussed on June 22nd, was intended to reduce the
time between plowing and tagging/towing of vehicles, resulting in less overtime hours incurred by
the City. She indicated the goal would be to identify and tag violators, call in the request for a tow
truck, and this would eliminate the need to have the police and plow operators go back a second
time. She stated she brought this up as a way to save overtime costs and to get cars off the street
faster. She added there appears to be a feeling of inequity among residents who do their part to
move their vehicles and clear their sidewalk and driveway, but feel that some of their neighbors are
not doing their part; those residents who are tagged do not appear concerned about it and simply
pay the $30 ticket.
Councilmember Finkelstein stated that no matter what system is in place, there will always be
disgruntled residents and did not feel that changes were warranted.
Councilmember Omodt stated he felt the current system was working.
Meeting of September 8, 2009 (Item No. 3a) Page 2
Subject: City Council Study Session Minutes August 10, 2009
Police Chief Luse discussed the current policy in place for tagging and towing vehicles.
The City Council discussed the current parking ticket and towing fees and the possibility of adding a
surcharge to the towing fee.
It was the consensus of the City Council to direct staff to research an increase in the parking ticket
and/or towing fees for consideration by the Council.
Councilmember Sanger requested that staff include an article in the Perspective explaining the
current parking policies, specifically why some people can legally leave their cars parked on the
street.
3. Potential EDA Acquisition of 3924 Excelsior Boulevard (former American Inn
property)
Mr. Locke explained the EDA has an opportunity to purchase the former American Inn property of
which the current property owner is interested in selling. He added the property has been for sale
for a long time, and would build off the France Avenue and Excelsior Boulevard Development
Guidelines focusing on mixed use, depending on the market and input from the neighborhoods.
Councilmember Finkelstein stated he was in favor of having staff explore the purchase of the
property and noted this is one way the City can advance its interest and control the property.
Councilmembers Omodt and Paprocki agreed with Councilmember Finkelstein.
Councilmember Sanger asked if the City has the opportunity to rezone the property now to ensure a
future use that is consistent with the City’s plan for this area. She noted that Wayside has expressed
an interest in this parcel. She added she agreed that the City should purchase the property, but
would like to have a better idea of what the City intends for the property.
Mr. Locke stated it will be easier to come up with an overall plan for the property if the EDA owns
the property. He stated there has been no soil testing done on the site and the City would perform
environmental testing prior to purchase. He added that the Al’s Liquors site did not contain any
contaminated soil. He indicated the cost of demolition would be approximately $100,000 and that
the site would be seeded. He pointed out when the TIF district was created for Ellipse, this parcel
was included in the TIF district.
Mayor Jacobs stated he felt this would be a justifiable expense as well as an acceptable risk for the
City in purchasing this property.
4. Budget and Preliminary 2010 Levy
Mr. Harmening presented the staff report and provided a brief overview of the budget process to
date, including 2010 budget assumptions and understandings, and the 2010 budget gap. He
Meeting of September 8, 2009 (Item No. 3a) Page 3
Subject: City Council Study Session Minutes August 10, 2009
discussed the budget calendar and budget details that would be discussed at the August 24th meeting
including franchise fees, leave incentive programs, details on reductions as it relates to cost and
services, HRA levy and ongoing communication with the public. Mr. Harmening stated that the
information provided this evening was to check in with Council to make sure staff is following their
recommendations on 2010 budget recommendations. He also stated that this meeting will help
prepare for the setting of the levy in September. Mr. Harmening also reviewed the guiding
principles used for budget preparation for 2010.
Mr. DeJong presented a detailed overview of the strategy for balancing the 2010 budget, including
salary hold and 2010 wage freeze, staff reductions, increased/new fees, line item reductions, and a
modest tax levy increase. He stated that holding the cost of 2010 salaries would provide a savings of
$311,000 to $610,000; the $311,000 savings would be realized by holding wages for union contracts
open in 2010 through negotiations and no increase for non-organized employees, and the remaining
$299,000 represents the cost of the 3.25% wage increase in the settled contracts, other required
payroll taxes, and step increases.
Mr. DeJong stated that staff has identified $412,513 in staff reductions; the targeted reduction is
$630,113 or an additional $217,600. He stated the additional amount could be achieved through
attrition, retirement or position elimination.
Mr. DeJong stated with respect to increased/new fees, the goal is $110,000 and staff has identified
approximately $28,575 in increased revenues.
Mr. DeJong discussed a possible new fee for the street light utility; this fee could result in the fees
paying for the direct charges of the street lighting, currently estimated at $400,000 per year. He
indicated that based on research of other communities, the average fee for single family properties is
$2 per month. He added further analysis regarding the street light utility fee will be required,
including charges for single family, multi-family, and commercial properties. Mr. DeJong pointed
out the draft 2010 budget does not currently include this estimated $400,000 savings and this fee
could be used to offset these costs in the general fund.
The Council discussed levy limits and shifting fees in order to maintain the City’s level of services
currently provided to residents.
Councilmember Sanger stated her preference would be to raise taxes rather than impose a street light
fee; that way, residents can deduct the increased taxes. She added she has consistently heard from
many residents they would rather have the City raise their taxes than cut services.
It was the consensus of the City Council to not pursue the street light utility fee at this time.
Councilmember Sanger requested further information regarding the impact of staff reductions on
City services, together with associated costs.
Meeting of September 8, 2009 (Item No. 3a) Page 4
Subject: City Council Study Session Minutes August 10, 2009
Mr. Harmening agreed to provide this information at the August 24th Study Session. He noted that
staff’s intent in preparing the 2010 budget is to make reductions in a way that have the least visible
impact on service delivery to residents.
Mr. DeJong stated that staff had proposed line item reductions to the general fund of approximately
$299,088. Mr. Harmening discussed the impact of the line item reductions. Some costs or line
items will increase next year and in order to have an overall reduction in this area additional cut
backs were made on line items to reduce costs.
Mr. DeJong discussed the proposed $500,000 levy increase. He presented information regarding the
decertified Excelsior Boulevard and Oak Park Village TIF Districts and stated the total amount of
equivalent new property taxes estimated in 2010 is $800,000.
Mr. Harmening continued this discussion and provided additional detail about the impact of the
$500,000 levy increase and this will have a minimal effect on property tax payers. Significant
discussion ensued regarding the proposed levy increase based on the state of the housing market and
state of the economy. The Council also discussed the loss of Market Value Homestead Credit of
approximately $655,000.
Mr. DeJong also discussed tax capacity and noted that 96% of the properties in the City had no
change in property value or a reduction with the other 4% showing an increase in value primarily
because of improvements made to the property. He stated this leads to a modest .4% decrease in
property tax values if the levy is set at $500,000. He provided several illustrative comparisons of
different levy increases and the resulting property tax increase.
Mr. Harmening stated the Council will discuss the levy increase in greater detail at the August 24th
Study Session meeting. He stated staff will also provide detailed information regarding proposed
line item reductions and service impacts. He added staff will also provide further information
regarding the impact of leaving positions vacant and/or not filling open positions.
Councilmember Finkelstein requested that staff also provide information regarding state or federal
money that may still be in play as it relates to the budget.
Ms. Gohman stated that on August 24th staff will also provide further information to the Council
regarding proposed leave incentive programs and an update regarding communication with the
public and staff’s plan for incorporating resident feedback from the website as it relates to the
budget.
5. Highway 7/Wooddale Ave. Project Funding
Mr. Harmening reported that he, Mayor Jacobs, and Councilmember Sanger met with
Commissioner Dorfman on August 3rd to discuss potential funding from the County for this project.
He stated it was his impression that the County would not be providing funding for the project.
Meeting of September 8, 2009 (Item No. 3a) Page 5
Subject: City Council Study Session Minutes August 10, 2009
Mayor Jacobs stated that Commissioner Dorfman indicated there does not appear to be sufficient
support on the County Board to provide any funding. He added that Commissioner Dorfman
inferred there may be funding available for Highway 7 and Louisiana Avenue.
Councilmember Sanger stated that one alternative may be to indicate to the County that the City
will not request funding for this project if the County will agree to endorse an extension of the TIF
District.
Mr. Harmening suggested the Council further discuss the Highway 7/Louisiana Avenue project on
August 24th.
6. Communications (verbal)
Mr. Hoffman provided an update regarding the Municipal Service Center project and stated the salt
storage building will be moved to its new location tomorrow. He stated the bituminous materials
discovered when excavating the salt storage building footings had to be removed and transported to a
landfill for disposal, this removal is estimated to cost $100,000. He reported that the City recently
switched environmental firms and is now working with AECOM and they will be performing the
soil analysis for the much larger storm water pond excavation. He stated that initial testing shows
some contamination levels in this area, but MPCA guidelines may allow the City to keep some of
the soil on site. He stated staff proposes to use this soil to expand the screening berms on the
southwest corner of the site and represents an economical way of dealing with some of the soil. He
indicated the engineers are in the process of calculating the volume of soil which could be used for
berm construction and amounts required to be transferred for disposal.
Councilmember Sanger stated there will be a meeting on Wednesday, August 12, at 8:00 a.m. for
Councilmembers and legislators regarding light rail. She stated light rail staff will be presenting
ridership estimates and cost data to construct and operate potential routes for light rail. The
meeting will take place in the Council Chambers. Councilmember Sanger encouraged the Council
to attend the meeting.
Councilmember Sanger invited the Council to attend the Rotary event on October 8th at the
Doubletree Hotel. She stated she has tickets for purchase and can also accept silent auction items.
The meeting adjourned at 8:35 p.m.
______________________________________ ______________________________________
Nancy Stroth, City Clerk Jeff Jacobs, Mayor
Meeting Date: September 8, 2009
Agenda Item #: 3b
UNOFFICIAL MINUTES
CITY COUNCIL MEETING
ST. LOUIS PARK, MINNESOTA
AUGUST 17, 2009
1. Call to Order
Mayor Jacobs called the meeting to order at 7:37 p.m.
Councilmembers present: Mayor Jeff Jacobs, John Basill, C. Paul Carver, Phil Finkelstein, Paul
Omodt, Loran Paprocki and Susan Sanger.
Councilmembers absent: None.
Staff present: City Manager (Mr. Harmening), Finance Director (Mr. DeJong), Planning/Zoning
Supervisor (Ms. McMonigal), Westwood Hills Nature Center Activity Specialist (Mr. Pope), and
Recording Secretary (Ms. Hughes).
Others present: Greg, Ingaham (ASLA, AICP, Vice President) and Jeff Miller (Planner), Hoisington,
Koegler Group, Inc.
2. Presentations
2a. St. Louis Park High School Day One Event
Mayor Jacobs introduced Ms. Gina Poretti and Ms. Nina Johnson, current Co-Advisors of
Day One. He stated the Day One initiative is intended as a community-building exercise to
welcome new students to the high school and to build camaraderie and school spirit.
Ms. Johnson introduced the youth representatives from the Day One student committee.
Ms. Ferguson, current student president of Day One, stated that this year’s theme is
Comm(Unity) and their goal is to create a bridge between the students and their
community. She stated on the first day of school there will be events that promote the high
school’s connection with the community, including volunteer opportunities.
Ms. Johnson expressed Day One’s thanks to Citizens Independent Bank, Target and the St.
Louis Park Rotary Foundation for their generous donations. She also thanked the
community for their numerous donations received in support of Day One.
Ms. Ferguson invited everyone to attend the Day One events on the first day of school on
Tuesday, September 1, at approximately 7:30 a.m.
Mayor Jacobs expressed the City Council’s sincere thanks and appreciation to Ms. Poretti,
Ms. Johnson and the Day One student committee for their dedication to the program.
Meeting of September 8, 2009 (Item No. 3b) Page 2
Subject: City Council Minutes August 17, 2009
2b. Junior Naturalist Recognition
Mr. Pope stated that there were 56 youth volunteers involved in the Junior Naturalist
program this summer who volunteered over 1,400 hours in a number of areas, including
animal care, program aide, wildflowers, water quality testing, ponds and dragonflies, and
animal skull cleaning.
Mayor Jacobs expressed the City Council’s thanks to the Junior Naturalists for their
volunteer service this summer.
Mayor Jacobs and Mr. Pope presented each of the youth volunteers with a certificate of
appreciation.
2c. Comprehensive Plan Neighborhood Planning Input Process Presentation
Ms. McMonigal presented the staff report and stated as a first phase of updating the Plan by
Neighborhood section of the City’s Comprehensive Plan, a series of neighborhood input
meetings were held in March, April and May this year. She indicated approximately 130
people attended and participated in the process; neighbors attending the meetings were
highly engaged and enjoyed the opportunity to provide input regarding their neighborhoods.
Mr. Greg Ingraham, Hoisington Koegler Group, Inc. (HKGi) presented a summary of the
neighborhood input meetings and stated the process consisted of seven neighborhood
meetings as well as a meeting with the St. Louis Park Business Council. He added the
purpose of each neighborhood meeting was to share information regarding the direction of
the updated Comprehensive Plan and to gain input regarding individual neighborhood
planning areas as well as City-wide issues. He stated the meetings included an interactive
small group exercise that utilized a game board as well as a survey questionnaire.
Mr. Jeff Miller, HGKi, presented a summary of the results obtained from each of the seven
neighborhood planning areas. He then presented a summary of the key findings based on
the neighborhood input; those findings included increasing walkability by expanding the
network of sidewalks and trails, improving safety and convenience of pedestrian street
crossings, improving street traffic calming, reducing nuisance issues, enhancing public
natural areas and open spaces, expanding bike routes, adding more local small businesses,
improving compatibility between industrial and residential areas, and improving access to
Cedar Lake Trail. He pointed out that the full draft of the report is available on the City’s
website. He stated that Phase II of the project will include developing the Plan by
Neighborhood chapter of the Comprehensive Plan and this will be done by fall 2009; Phase
III of the project will be done in the winter/spring 2010 and will include neighborhood
review and finalizing the Plan by Neighborhood chapter.
Meeting of September 8, 2009 (Item No. 3b) Page 3
Subject: City Council Minutes August 17, 2009
3. Approval of Minutes
3a. City Council Minutes August 3, 2009
The minutes were approved as presented.
4. Approval of Agenda and Items on Consent Calendar
NOTE: The Consent Calendar lists those items of business which are considered to be routine
and/or which need no discussion. Consent items are acted upon by one motion. If discussion is
desired by either a Councilmember or a member of the audience, that item may be moved to an
appropriate section of the regular agenda for discussion.
4a. Adopt Resolution No. 09-107 Designating Polling Places and Appointing Election
Judges for the Primary and General Elections of 2009.
4b. Approve an Encroachment Agreement at 1600 West End Boulevard for Temporary
Private Use of Public Land for truck court gates and directional signs.
4c. Adopt Resolution No. 09-108 Authorizing the Special Assessment for the Repair of
the Water Service Line at 2633 Natchez Avenue South, St. Louis Park, MN.
4d. 1. Motion to designate Thomas and Sons Construction, Inc. the lowest responsible
bidder and authorize execution of a contract with the firm in the amount of
$614,316.30 for the W. 36th Street Streetscape Project – Project No. 2008-2600.
2. Motion to authorize entering into a contract with SRF Consulting Group, Inc.
to provide professional services during construction of the project.
4e. Adopt Resolution No. 09-109 Authorizing Installation of 2-Way Stop Signs on
351/2 Street West at Xenwood Avenue South, Traffic Study No. 613.
4f. Adopt Resolution No. 09-110 Authorizing Installation of “Bus Parking Only 7
a.m. to 5 p.m. Monday through Friday” Restrictions on the north side of Hamilton
Street from Wooddale Avenue to Dakota/Georgia Avenue South in the proximity of
3424 Wooddale Avenue, Traffic Study No. 614.
4g. Approve Change Order No. 3 to Contract No. 60-07, Flood Improvement Project -
Area #26 (Dakota Park) - Project 2003-1300.
4h. Adopt Resolution No. 09-111 Authorizing Final Payment in the Amount of
$74,831.18 for the Dakota Park Area Flood Improvement Project, Project No.
2003-1300, City Contract No. 60-07.
4i. Adopt Resolution No. 09-112 Accepting the Project Report, Establishing
Improvement Project No. 2008-1101 Approving Plans and Specifications, and
Authorizing Advertisement for Bids for Improvement Project No. 2008-1101.
4j. Adopt Resolution No. 09-113 Accepting the Project Report, Approving Plans and
Specifications, and Authorizing Advertisement for Bids for Replacement Cable TV
Van.
4k. Designate Midwest Asphalt Corporation as the lowest responsible bidder of the
reconstruction to the trail system, parking lots and basketball courts in Aquila Park
and authorize execution of a contract with the firm in the amount of $178,350.00
for Project Nos. 2009-0040 and 2009-0210.
Meeting of September 8, 2009 (Item No. 3b) Page 4
Subject: City Council Minutes August 17, 2009
4l. Approve for Filing Vendor Claims.
4m. Approve for Filing Board of Zoning Appeals Minutes June 25, 2009.
It was moved by Councilmember Carver, seconded by Councilmember Paprocki, to approve
the Agenda as presented and items listed on the Consent Calendar; and to waive reading of
all resolutions and ordinances.
The motion passed 7-0.
5. Boards and Commissions
5a. Appointment of Citizen Representatives to Boards and Commissions
It was moved by Councilmember Sanger, seconded by Councilmember Omodt, to appoint
citizen representatives to fill vacancies in the following Boards and Commissions with terms
as follows:
Name Commission Term Expiration
Alison Knoche Prosser Human Rights Commission 12/31/2011
Sam Flumerfelt
(youth commissioner)
Parks & Recreation Advisory
Commission
8/31/2010
The motion passed 7-0.
Mayor Jacobs expressed the City Council’s thanks to all residents who serve on the various
Boards and Commissions and stated their service is enormously valuable to the community
and to the City Council.
6. Public Hearings
6a. Public Hearing – Modification to the Redevelopment Plan for Redevelopment
Project No. 1 and the Proposed Modification of the Elmwood Village Tax
Increment Financing District; and, Approval of Special Legislation to Extend
Elmwood Tax Increment Financing District
Resolution No. 09-114
Mr. DeJong presented the staff report and explained that earlier this year special legislation
was approved allowing the EDA to extend the Elmwood Village TIF District by seven years.
He stated that the City, County, and School District must first approve this extension before
it will take effect, and the first step in this process is to approve the state statute. He added
once all approvals are obtained, the Redevelopment Plan and Elmwood TIF District will be
modified at the continued public hearing of the Council.
Mayor Jacobs opened the public hearing.
Meeting of September 8, 2009 (Item No. 3b) Page 5
Subject: City Council Minutes August 17, 2009
It was moved by Councilmember Basill, seconded by Councilmember Finkelstein, to
continue the public hearing to October 19, 2009.
The motion passed 7-0.
It was moved by Councilmember Basill, seconded by Councilmember Finkelstein, to adopt
Resolution No. 09-114 approving 2009 Minnesota Laws, Chapter 88, Article 5, Section
19, Relating to a Tax Increment Financing District in the City of St. Louis Park.
The motion passed 7-0.
7. Requests, Petitions, and Communications from the Public – None
8. Resolutions, Ordinances, Motions and Discussion Items – None
9. Communications
Mayor Jacobs thanked Pat Mascia and staff at Duke Realty Corporation for the West End
tour that evening. He stated that Rainbow Foods will be opening tomorrow at 6:00 a.m.
Mayor Jacobs reiterated his thanks to all City staff for their efforts during the recent National
Night Out. He also thanked the hundreds of neighborhood volunteers and block captains
who made the event so successful.
Councilmember Omodt congratulated the AAU U15 baseball team for winning the state
tournament. He also congratulated the VFW U16 baseball team for taking fourth place
nationally.
Mr. Harmening reminded residents of the Southwest light rail project open house scheduled
for tomorrow evening from 6:30-8:00 p.m. at City Hall; the open house will include a
presentation by the County at 7:00 p.m. Residents can visit the website to learn more
(www.southwesttransitway.org).
10. Adjournment
The meeting adjourned at 8:21 p.m.
______________________________________ ______________________________________
Nancy Stroth, City Clerk Jeff Jacobs, Mayor
Meeting Date: September 8, 2009
Agenda Item #: 3c
UNOFFICIAL MINUTES
CITY COUNCIL STUDY SESSION
ST. LOUIS PARK, MINNESOTA
AUGUST 24, 2009
The meeting convened at 6:30 p.m.
Councilmembers present: Mayor Jeff Jacobs, John Basill, C. Paul Carver, Phil Finkelstein, Paul
Omodt, Loran Paprocki and Sue Sanger.
Councilmembers absent: None
Staff present: City Manager (Mr. Harmening), Human Resources Director (Ms. Gohman), Finance
Director (Mr. DeJong), Assistant Finance Director (Mr. Swanson), Community Development
Director (Mr. Locke), Inspections Director (Mr. Hoffman), Public Works Director (Mr. Rardin),
Engineering Project Manager (Mr. Olson), City Engineer (Mr. Brink) and Recording Secretary (Ms.
Hughes).
Others present: Mark Dierling and Brett Johnson, SEH, Inc.
1. Future Study Session Agenda Planning – September 14, 2009
Mr. Harmening presented the proposed study session agenda for September 14, 2009.
2. Highway 7/Louisiana Avenue Interchange Project Update (with consultant)
Mr. Olson presented the staff report and introduced Mr. Dierling and Mr. Johnson from SEH, Inc.
He reported that the Project Management Team (PMT), consisting of representatives from the City,
SEH, Mn/DOT, the Federal Highway Authority, the Regional Railroad Authority, and Three
Rivers Park, has prepared seven alternatives for public comment and to aid in the selection of a
preferred alternative. He explained the evaluation process undertaken by the PMT and the screening
criteria used to evaluate the various concept alternatives. He stated at this time, the PMT is
recommending two finalists for the preferred concept, i.e., the button hook ramps with roundabouts
(Option #4) and the tight diamond (Option #6).
Mr. Dierling and Mr. Johnson provided further information regarding the two finalists and how
traffic is intended to flow through these areas.
Councilmember Paprocki expressed concern about the use of roundabouts on Louisiana Avenue; a
lot of people tend to stop at roundabouts when approaching them for the first time. He stated he
felt Louisiana Avenue should have traffic signals.
Mr. Johnson explained that roundabouts work best at the ramps because Mn/DOT had concerns
about traffic backing up onto Highway 7. He indicated that the roundabout on Louisiana also
greatly reduces pavement and construction costs.
Meeting of September 8, 2009 (Item No. 3c) Page 2
Subject: City Council Study Session Minutes August 24, 2009
Councilmember Sanger opined that roundabouts work and felt that drivers were capable of figuring
out how to drive through a roundabout.
Councilmember Finkelstein expressed concern about the use of roundabouts.
Councilmember Basill felt that roundabouts are more efficient than stop lights and help with traffic
flow.
Councilmember Omodt stated his preference for option #4.
Mayor Jacobs expressed concern about pedestrian safety with roundabouts, particularly with a
possible light rail station, and indicated that drivers have a tendency not to stop for pedestrians in
crosswalks, even though state law requires that they stop.
The Council discussed traffic projections for each of the two finalist options and the use of
roundabouts versus traffic signals.
Councilmember Finkelstein requested further information about funding for the project. He stated
that because this is a regional project, the City should receive a firm commitment from the County
before proceeding further with the project.
Mr. Harmening stated that the City is nearing completion of phase 2; phase 3 will include
preliminary design and environmental assessment of the preferred concept. He noted that phase 3
will likely cost several hundred thousand dollars. He agreed that the City should not have to bear
the brunt of the cost for this project.
Significant discussion ensued regarding options available for funding the project, which currently
includes a federal grant received in the amount of $7.6 million. It was noted the City also applied
for $11 million in grant funds through the Metro District Interchange Solicitation Application and
the results will be known in September.
Mr. Rardin explained that phase 3 will take approximately nine months and pointed out that the
environmental assessment is a critical component of the project. He stated that by completing phase
3 the project would be near “shovel ready.” He noted that the environmental assessment has a three
year shelf life. He indicated that phase 2 will likely be completed in November of this year.
Mr. Harmening suggested that phase 2 be completed and over the course of the next couple of
months, the City can see what happens with its funding request from the Metro District
Interchange. He stated from a design perspective, staff will continue to vet the options and work to
finalize the design, particularly with respect to the use of roundabouts on Louisiana. He added staff
will continue to work with the County regarding funding.
Meeting of September 8, 2009 (Item No. 3c) Page 3
Subject: City Council Study Session Minutes August 24, 2009
Councilmember Finkelstein requested further information regarding roundabouts used in other
cities.
Mr. Rardin stated it will be important to educate the public regarding the roundabouts and noted
there are a number of educational aids available that address the safety concerns expressed earlier.
3. Update on SWLRT/Freight Rail Study
Mr. Locke presented the staff report together with three concept plans for the areas surrounding the
light rail stations proposed for Louisiana, Wooddale, and Beltline; these concept plans were
distributed at the SWLRT open house on August 18. He indicated that staff recently received the
draft ridership forecasts and capital/operations cost estimates for the four alternative LRT routes
currently being evaluated. He stated if the freight rail questions are set aside, the Kenilworth option
appears to be the only alternative that would qualify for potential federal funding based on the Cost-
Effectiveness Index (CEI) calculations. He stated this raises questions about possible re-routing of
freight rail and the potential impacts of that re-routing on the City. He added the City requested
further analysis by the County regarding what would be necessary to fit both light rail and freight
rail in the Kenilworth corridor; Commissioner Dorfman presented a letter to him this evening with a
partial response to that question.
Councilmember Sanger stated that she and Jim Brimeyer do not accept the ridership estimates and
feel that the projected ridership estimates do not appear to make sense. She indicated she sent an
email to Commissioner Dorfman requesting a presentation to help them understand how the
County came up with its estimates. She stated until there is a clear explanation of the ridership
numbers, she will have a difficult time believing there has been a neutral and effective technical
assessment of the routes. She indicated the City has been asking the County for a year to conduct a
study about having freight rail and light rail co-existing in the Kenilworth corridor. She expressed
concern that the County has refused to include the costs of mitigation of the freight rail impacts as
part of the construction costs for light rail, resulting in no money for mitigation of these impacts.
She recommended the City withhold its support of the project until the City receives further
clarification and answers to its questions from the County.
The Council discussed mitigation requirements and the CEI calculations.
Mr. Locke stated that the technical advisory, policy advisory, and citizen advisory committees will be
meeting with the consultants on Wednesday.
Mr. Harmening stated that the City Attorney is reviewing the City’s role and opportunities for
influence and control of freight rail improvements as well as mitigation requirements. He proposed
that when Mr. Locke attends the technical advisory committee meeting, Mr. Locke will indicate that
the City cannot take a position on the locally preferred alternative until it has a better understanding
of the freight rail impacts and how the City’s concerns regarding the impacts will be adequately
addressed. He added it will be important to think about how the City leverages the community’s
best interest for mitigation purposes.
Meeting of September 8, 2009 (Item No. 3c) Page 4
Subject: City Council Study Session Minutes August 24, 2009
Councilmember Sanger stated it is important to obtain input from residents as well as the school
district on this issue.
Councilmember Basill stated he wants to see light rail in the City and the freight rail issue puts the
City in a difficult position.
It was the consensus of the City Council that the City cannot take a position on the locally preferred
alternative route for light rail until such time as the City’s concerns regarding freight rail impacts are
adequately addressed.
4. General Fund Budget/Parks and Recreation Fund Budget and Preliminary 2010 Levy
Mr. DeJong presented the staff report and updated information regarding the strategy to balance the
2010 budget. He noted that the proposed budget assumes a $500,000 levy increase.
Councilmember Finkelstein stated he is still interested in a street light franchise fee and urged the
Council to reconsider this fee.
Mr. Harmening discussed the proposed wage freeze for non-union and unsettled contracts and
noted if the City is successful in negotiating with the closed contracts for less than 3% in 2010, the
savings will be greater.
Councilmember Sanger expressed concern that a portion of the work force will receive an increase
while others receive no increase and its impact on employee morale.
Mr. Harmening stated he is very concerned about a sense of disparity between those employees who
receive a negotiated salary increase and those whose wages are frozen for 2010. He added he has
expressed this concern to the unions and has indicated to them that getting a 3%+ wage increase
during these tough economic times will send the wrong message.
Mr. DeJong discussed the tax levy options and noted the City could increase its property tax levy for
2010 by approximately $1.2 million. He stated that if the City Council wished to levy more than
$650,000, staff recommends that these funds be allocated to the City’s capital needs; longer term
funding shortfalls are expected in the Pavement Management Fund and Capital Replacement Fund.
He stated the Park Improvement Fund has a healthy fund balance and staff proposes that
approximately $200,000 of the City’s annual $1 million property tax levy for this fund be redirected
to the Capital Replacement Fund. He stated if the City raised its franchise fees to be comparable to
other communities, this could generate $274,000 which could be put toward the Pavement
Management Fund and would make this fund fairly sustainable.
Meeting of September 8, 2009 (Item No. 3c) Page 5
Subject: City Council Study Session Minutes August 24, 2009
Councilmember Sanger stated she would prefer to levy at the $1 million level with $650,000 going
toward the operating budget and the remainder to capital needs. She stated the actual amount of the
property tax increase would be very small and would not likely create a financial burden for
homeowners.
Councilmember Basill stated that the City needs to remain sensitive to increased taxes, not only on a
City level, but also on the County and School District level. He stated he would be in favor of
levying just what the City needs versus the maximum amount.
Councilmember Finkelstein agreed and felt the levy should be $650,000.
Mayor Jacobs, Councilmembers Omodt and Paprocki agreed with a $650,000 levy increase.
Councilmember Carver stated he felt there should be little or no increase in property taxes and stated
he was in favor of a $500,000 levy increase.
It was the consensus of the City Council to set the preliminary property tax levy at $650,000. It was
also the consensus of the City Council to continue the HRA levy.
Ms. Gohman presented an overview of proposed staff reductions and discussed the early retirement
incentive, voluntary resignation incentive, and reduction in force programs. She presented cost
examples for each of the programs using an example of a public service worker position. She noted
that there are thirteen public service workers eligible for the City’s early retirement program. She
presented two scenarios for a public service worker taking early retirement on January 1, 2010; the
first scenario of replacing the position at the start of the wage scale provides a savings of $7,280 after
five years, not including costs for overtime, recruitment, uniforms, etc. She explained the second
scenario of replacing the position with a custodian provides a larger savings of $58,000 after five
years.
Councilmember Sanger stated that staff is in a better position to decide which positions can be
eliminated based on business need.
It was the consensus of the City Council to continue with the 2010 budget process and did not
direct staff to purse the use of the leave incentive program at this time.
Mr. Harmening stated the franchise fees and budget feedback issues will be addressed at the next
Study Session.
5. Mayor, City Council and the Economic Development Authority Compensation
Ms. Gohman presented the staff report and salary survey from the League of MN Cities.
It was the consensus of the City Council to reduce the Mayor and Council salaries by 5% effective
January 1, 2010, with no change to the EDA salaries.
Meeting of September 8, 2009 (Item No. 3c) Page 6
Subject: City Council Study Session Minutes August 24, 2009
6. Communications (verbal)
Mr. Hoffman provided a brief update regarding the Municipal Service Center (MSC) project and
the need to remove a significant amount of soil for the planned stormwater pond. He noted that as
earlier discussed, soil borings indicate low levels of petroleum and approximately 13,000 cubic yards
of soil need to be removed from the site. He explained that staff has explored alternatives for the soil
and has determined that the soil could be used on the southwest corner of Louisiana Oaks Park near
the Reilly site; transporting the soil to this location could be done at a reasonable cost. He indicated
that the public process would involve a neighborhood meeting, obtaining a conditional use permit,
as well as obtaining Pollution Control Agency approval.
Mr. Harmening stated that the City remains sensitive as to how it will communicate with the
neighborhood regarding the proposed soil relocation and to make certain the neighborhood
understands what will happen and is agreeable to the conditional use permit. He added the City is
also in the process of reviewing the Reilly consent decree to make sure the soil can be relocated to
this site.
Councilmember Paprocki stated the proposed relocation of the soil makes sense monetarily, but
expressed concern about how the soil relocation will be perceived by some of the residents in the area
It was the consensus of the City Council to direct staff to communicate with the neighborhood
regarding the proposed soil relocation.
Mr. Harmening reported that a crime alert will be issued tomorrow regarding a person who has been
seen approaching young children in Jersey Park.
The meeting adjourned at 9:40 p.m.
Written Reports provided and documented for recording purposes only:
7. July 2009 Financial Reports
8. Change Order Approval – Procedure Update
9. Semi Annual Housing Programs Report
______________________________________ ______________________________________
Nancy Stroth, City Clerk Jeff Jacobs, Mayor
Meeting Date: September 8, 2009
Agenda Item #: 4a
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Bid Tabulation: Replacement of Granular Activated Carbon.
RECOMMENDED ACTION:
Motion to authorize execution of a contract with Calgon Carbon Corporation for the purchase of
Granular Activated Carbon in the amount of $122,400.00.
POLICY CONSIDERATION:
Not applicable.
BACKGROUND:
Granular Activated Carbon (GAC) Treatment Plants are located at 2935 Jersey Avenue (Water
Treatment Plant No. 1) and at 4701 W. 41st Street (Water Treatment Plant No. 4). These plants came
on line in 1986 and 1993, respectively. These GAC plants treat drinking water contaminated by the
former Reilly Tar and Chemical Plant. This treatment is effective in removing polynuclear aromatic
hydrocarbon (PAH) contaminants. The GAC absorbs the PAH’s as the contaminated water passes
through the filters. The GAC eventually becomes loaded with the PAH particles, is no longer effective
in the removal of the PAH’s, and must be replaced. The GAC treated water is continually monitored to
ensure that PAH’s are being removed. When the level of PAH’s in the treated water increases to the
Drinking Water Advisory Level, the GAC is scheduled for replacement. Based on years of experience,
the replacement of the GAC is now done annually at these plants.
BID ANALYSIS:
Bids were received on August 25, 2009 for the supply and regeneration of GAC for Water Treatment
Plants No. 1 and 4. An advertisement for bids was published in the St. Louis Park Sun-Sailor on July
30, 2009. Specification and bid documents were sent to Calgon Carbon Corporation and Norit
Americas, Inc. which are the only two qualified suppliers of GAC.
A summary of the bid results is as follows:
Staff recommends that the contract be awarded to the low bidder, Calgon Carbon Corporation in the
amount of $122,400.00.
Bidder Bid Amount
Calgon Carbon Corporation $122,400.00
Norit Americas, Inc. NO BID
Meeting of September 8, 2009 (Item No. 4a) Page 2
Subject: Bid Tabulation: Replacement of Granular Activated Carbon
FINANCIAL OF BUDGET CONSIDERATION:
The bid amount of $122,400.00 reflects a decrease of 2.5% compared to the 2008 costs. The funding
source for this is the Water Utility Fund.
VISION CONSIDERATION:
Not applicable.
Attachment: None
Prepared by: Scott Anderson, Utilities Superintendent
Reviewed by: Mike Rardin, Public Works Director
Approved by: Tom Harmening, City Manager
Meeting Date: September 8, 2009
Agenda Item #: 4b
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Change Order No. 3 to Contract 138-08 - Water Project – Water Treatment Plant No. 8
Rehabilitation - Project 2006-2000.
RECOMMENDED ACTION:
Motion to Approve Change Order No. 3 to Contract 138-08 - Water Project – Water Treatment
Plant No. 8 Rehabilitation - Project 2006-2000.
POLICY CONSIDERATION:
Does the City Council wish to approve the proposed change order?
BACKGROUND:
Project Information
Project No. 2006-2000 provides for the rehabilitation of Water Treatment Plant No. 8 (WTP #8)
located at 9701 W. 16th Street.
On October 6, 2008 the City Council adopted a resolution accepting the Project Report,
establishing Improvement Project No. 2006-2000, approving the plans and specifications, and
authorized advertisement for bids.
On November 17, 2008 the City Council approved the motion to designate EnComm Midwest,
Inc. the lowest responsible bidder and authorize execution of a contract with the firm in the amount
of $533,335.00 for Improvement Project No. 2006-2000.
On February 17, 2009 the City Council approved Change Order No. 1 in the amount of $334.90
for some minor equipment items.
On July 27, 2009 the City Council approved Change Order No. 2 in the amount of -$470.35 for
some minor equipment items.
Change Order No. 3
The following changes have been identified as necessary:
1. Add chlorine booster pump upsize replacement
2. Add chlorine booster pump disconnect switch
Meeting of September 8, 2009 (Item No. 4b) Page 2
Subject: Change Order No. 3 to Contract 138-08 Water Project – WTR#8 - Project 2006-2000
Staff has negotiated these changes at an increase cost of $1,524.50, as documented in the attached
Change Order No. 3.
FINANCIAL OR BUDGET CONSIDERATION:
Estimated Contract Cost
The work to be performed by the Contractor under Contract 138-08 is now estimated as follows:
Contract Terms
All other terms of the Contract will remain the same.
VISION CONSIDERATION:
Not applicable.
Attachment: Change Order No. 3
Prepared by: Scott Merkley, Public Works Coordinator
Reviewed by: Michael P. Rardin, Director of Public Works
Approved by: Tom Harmening, City Manager
Original Contract $533,335.00
Change Order No. 1 $ 334.90
Change Order No. 2 -$ 470.35
Change Order No. 3 $ 1,524.50
Total $ 534,724.05
Meeting of September 8, 2009 (Item No. 4b) Page 3
Subject: Change Order No. 3 to Contract 138-08 Water Project – WTR#8 - Project 2006-2000
5005 Minnetonka Boulevard, St. Louis Park, Minnesota 55416-2290
Phone: 952-924-2500 Fax: 952-924-2663
Contract No.: 138-08
Change Order No.: 3 Date: August 7, 2009
Project Name: Water Treatment Plant No. 8 Rehabilitation Project
Project Location: 9701 W. 16th Street
Contractor: EnComm Midwest, Inc. P.O. Box 520
Isanti, MN 55040 Phone No. 763/444-8637
Type of Work: Water Utility Construction – See Details in Attachments ***
Amount of Original Contract: $533,335.00
Unit Contract As Revised by CO
Contract Item Unit Price Quantity Amount Quantity Amount
Additions L.S. -- -- -- -- $1,524.50
Deductions L.S. -- -- -- -- .00
Total with Revised Quantity
$1,524.50
Total Change Order No. 3 Amount: $1,524.50
Original Contract Price: $ 533,335.00
Previous Change Orders (1 & 2) -$135.45
Total Funds Encumbered with all Change Orders: $ 534,724.05
Above additional (or deleted) work to be performed (or deleted) under same conditions as specified in original
contract unless otherwise stipulated herein.
Recommended:
City Project Manager Date Project Engineer Date
Approved:
Director of Public Works Date City Manager Date
We hereby agree to furnish labor and materials complete in accordance with the contract specifications at the above stated
price.
Approved: ______________________________________ ______________________________________________
Date Authorized Contractor Signature
NOTE: This Revision becomes part of and in conformance with the existing contract
Meeting Date: September 8, 2009
Agenda Item #: 4c
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Change Order No. 1 to Contract No. 99-09, 36th Street Streetscape Project – Project 2008-2600.
RECOMMENDED ACTION:
Motion to Approve Change Order No. 1 to Contract No. 99-09, 36th Street Streetscape Project –
Project 2008-2600.
POLICY CONSIDERATION:
Does the City Council wish to remove and replace marginal concrete infrastructure as proposed in
Change Order No. 1?
BACKGROUND:
On August 17, 2009, the City Council awarded a contract in the amount of $614,316.30 to
Thomas and Sons Construction for the 36th Street Streetscape Project – Project No. 2008-2600.
Construction is now underway.
The majority of this project is being funded through a Livable Communities Development Account
Grant by the Metropolitan Council. Many of the eligible improvements and costs have already been
constructed as part of the Hoigaard Village redevelopment project. Remaining funds in the Grant
are being utilized to fund the majority of the improvements included in the 36th Street Streetscape
Project.
The construction plans provide for new sidewalks, planters, lighting, and other amenities. The
project plans were prepared in a manner to remain within the intended scope, established budget,
and available funds. In order to minimize costs, only those portions of concrete curb and gutter and
driveway aprons deemed to be damaged, excessively deteriorated, or settled from proper elevations
were identified for removal and replacement. As a result, significant portions of existing older
concrete still considered to be functional and in at least fair condition, were intended to be left in
place. Through the public process, staff received comments that the older concrete should be
removed and replaced as well. However, the financial feasibility of including this additional work
was considered questionable at the time.
Bids were opened on July 14, 2009, and the City received very competitive prices. The low bid
submitted by Thomas and Sons of $614,316.30 was significantly under the Engineer’s Estimate of
$858,239.00. Therefore, the cost to provide for the replacement of older marginal concrete
infrastructure is now considered feasible, given the unit prices received. Finally, there are adequate
monies remaining in the Livable Communities Grant to fund this additional proposed work.
Meeting of September 8, 2009 (Item No. 4c) Page 2
Subject: Change Order No. 1 to Contract 099-09 – 36th Street Streetscape Project - Project No. 2008-2600
All available grant monies must be expended by the end of this calendar year, or the City will
relinquish any remaining amounts. Construction of the additional concrete work will not only
provide further uniformity and aesthetic consistency, but will also assist in extending the life of the
improvements and reduce future maintenance needs. It is therefore recommended that the
replacement of the older marginal concrete infrastructure, in the amount of $65,797.70, be added to
the contract.
FINANCIAL OR BUDGET CONSIDERATION:
Estimated Contract Cost
The work to be performed by the Contractor under Contract 99-09 is now estimated as follows:
Contract Terms
All other terms of the Contract will remain the same.
Funding Sources
The majority of the work requested under Change Order No. 1 is eligible for Livable Communities
Grant reimbursement and approximately $832,000 of the grant currently remains available for this
work. Engineering and professional services, along with some construction items such as plantings
and street modifications for parking are not eligible, and have been allocated for funding through the
Elmwood TIF district. These costs and other costs above the grant funds will be reimbursed by the
Elmwood TIF district in future years.
VISION CONSIDERATION:
The proposed project will address the following facets of Vision St. Louis Park:
1. Arts and Culture: The project will consider and include a public art element through the project
development and public process. This will contribute to several Vision goals related to Arts and
Culture.
2. Environment: The project will consider the Vision goal of expanding and enhancing green
spaces and parks by incorporating design standards that increase green medians on roadways and
tree planting initiatives.
3. Sidewalks and Trails: The project will contribute to the Vision goal of creating a safe and
efficient bicycle and pedestrian grid.
Original Contract $614,316.30
Change Order No. 1 $65,797.70
Total $ 680,114.00
Livable Communities Grant $832,000
Elmwood TIF $560,500
Total Available $ 1,392,500
Meeting of September 8, 2009 (Item No. 4c) Page 3
Subject: Change Order No. 1 to Contract 099-09 – 36th Street Streetscape Project - Project No. 2008-2600
4. Transportation: The project will incorporate many of the transportation related Vision goals,
including inter-connect of “urban villages”, consideration of transit needs and connections, road
safety, and enhancing aesthetics of key corridors.
Attachment: Change Order No. 1
Prepared by: Scott Brink, City Engineer
Sean Walther, Senior Planner
Reviewed by: Michael P. Rardin, Director of Public Works
Approved by: Tom Harmening, City Manager
Meeting of September 8, 2009 (Item No. 4c)
Subject: Change Order No. 1 to Contract 099-09 – 36th Street Streetscape Project - Project No. 2008-2600 Page 4
Meeting Date: September 8, 2009
Agenda Item #: 4d
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Change Order No. 1 to Contract 72-09 – 2009 MSA Street Improvement Project (Alabama
Avenue) – City Project No. 2009-1100.
RECOMMENDED ACTION:
Motion to Approve Change Order No. 1 to Contract 72-09 – 2009 MSA Street Improvement
Project (Alabama Avenue) – City Project No. 2009-1100.
POLICY CONSIDERATION:
Does the City Council have any questions regarding this change order?
BACKGROUND:
City Council approved the implementation of 2009 MSA Street Improvement Project – City
Project No. 2009-1100. The project was advertised, bid and awarded to Valley Paving, Inc. on
June, 15, 2009 in the amount of $631,912.26. The project involves street rehabilitation work on
Alabama Avenue between Excelsior Blvd and W. 36th Street.
During the construction of the project, extra work was encountered and authorized by Engineering
staff. The extra work includes the installation of a new water main gate valve and manhole at the
request of the city’s utility department. The remainder of the extra work is a result of design changes
and unforeseen work involving storm sewer modifications, catch basin repairs and additional water
service line installations. Further details of this work are provided in Change Order No. 1
(attached).
Since there were no items in the contract for this work, Change Order No. 1 provides unit costs for
the extra items based on negotiated prices for the contractor’s additional time to perform the work.
The total cost for Change Order No. 1 is $14,548.80.
FINANCIAL OR BUDGET CONSIDERATION:
Estimated Contract Cost
The work to be performed by the Contractor under Contract 72-09 is now estimated as follows:
Original Contract $631,912.26
Change Order No. 1 $14,548.80
Total $ 646,461.06
Meeting of September 8, 2009 (Item No. 4d) Page 2
Subject: Change Order No. 1 to Contract 72-09 – 2009 MSA Street Improvement Project 2009-1100 (Alabama Ave)
Contract Terms
All other terms of the Contract will remain the same.
Funding Sources
The additional work will be paid from the Water Utility Fund and State Aid funds where eligible, as
appropriate for each work item.
VISION CONSIDERATION:
Not Applicable.
Attachments: Change Order No. 1
Prepared by: Jim Olson, Engineering Project Manager
Reviewed by: Mike Rardin, Public Works Director
Approved by: Tom Harmening, City Manager
Meeting of September 8, 2009 (Item No. 4d) Page 3
Subject: Change Order No. 1 to Contract 72-09 – 2009 MSA Street Improvement Project 2009-1100 (Alabama Ave)
5005 Minnetonka Boulevard, St. Louis Park, Minnesota 55416-2290
Phone: 952-924-2500 Fax: 952-924-2663
Contract No.: 072-09
Change Order No.: 1 Date: August 7, 2009
Project Name: 2009 MSA Street Improvements
Project Location: Alabama Avenue
Contractor: Valley Paving, Inc. 8800 13th Avenue East
Shakopee, MN 55379 Phone No. 952-445-8615
Type of Work: Addition of 12” Gate Valve and Manhole, Additional Storm Sewer Pipe
Amount of Original Contract: $631,912,.26
Description of Work to be Added or Deleted: City Utility Department requested a new 12” Gate Valve and Manhole be
installed at Brookview Drive. Removed and installed new 21” RCP storm sewer pipe at storm manhole #5 to
facilitate 15” RCP leads to catch basin #18 and CB #19. Repaired existing catch basin inverts. Furnished and
Installed 12”x1” saddles on existing 12” Cast Iron watermain for 1” water services.
Unit Contract As Revised by CO
Contract Item Unit Price Quantity Amount Quantity Amount
12” Gate Valve and Manhole L.S. $7510.80 0 $0,00 1 $7,510.80
21” Pipe Sewer (RCP) L. F. $47.30 0 $0,00 40 $1,892.00
Grout/Repair Existing Catch
Basins EACH $269.50 0 $0.00 8 $2,156.00
12”x1” Saddles for Water Services EACH $373.75 0 $0.00 8 $2,990.00
Total with Revised Quantity $14,548.80
Less Contract Amount
Total Change Order No. 1 Amount: $14,548.80
Original Contract Price: $631,912.26
Previous Change Orders (None) 0.00
Total Funds Encumbered with all Change Orders: $646,461.06
Above additional (or deleted) work to be performed (or deleted) under same conditions as specified in original
contract unless otherwise stipulated herein.
Recommended:
Project Inspector Date City Engineer Date
Approved:
Director of Public Works Date City Manager Date
We hereby agree to furnish labor and materials complete in accordance with the contract specifications at the above stated
price.
Approved: ________________________________________ _________________________________________________
Date Authorized Contractor Signature
NOTE: This Revision becomes part of and in conformance with the existing contract.
Meeting Date: September 8, 2009
Agenda Item #: 4e
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Special Assessment - Sewer Service Line Repair at 8007 Cedar Lake Road.
RECOMMENDED ACTION:
Motion to Adopt Resolution authorizing the special assessment for the repair of the sewer service
line at 8807 Cedar Lake Road, St. Louis Park, MN.
POLICY CONSIDERATION:
Not applicable. The proposed action is consistent with policy previously established by the City
Council.
BACKGROUND:
Moria Fredrickson, owner of the single family residence at 8007 Cedar lake Road, has requested the City
to authorize the repair of the sewer service line for her home and assess the cost against the property in
accordance with the City’s special assessment policy.
Analysis:
The City requires the repair of service lines to promote the general public health, safety and welfare within
the community. The special assessment policy for the repair or replacement of water or sewer service lines
for existing homes was adopted by the City Council in 1996. This program was put into place because
sometimes property owners face financial hardships when emergency repairs like this are unexpectedly
required.
Plans and permits for this service line repair work were completed, submitted, and approved by City staff.
The property owner hired a contractor and repaired the sewer service line in compliance with current
codes and regulations. Based on the completed work, this repair qualifies for the City’s special assessment
program. The property owner has petitioned the City to authorize the sewer service line repair and special
assess the cost of the repair. The total eligible cost of the repair has been determined to be $5,328.00.
FINANCIAL OR BUDGET CONSIDERATION:
The City has funds in place to finance the cost of this special assessment.
VISION CONSIDERATION:
Not applicable.
Attachments: Resolution
Prepared by: Scott Anderson, Utility Superintendent
Through: Mike Rardin, Public Works Director
Bruce DeJong, Director of Finance
Approved by: Tom Harmening, City Manager
Meeting of September 8, 2009 (Item No. 4e) Page 2
Subject: Special Assessment - Sewer Service Line Repair at 8007 Cedar Lake Road
RESOLUTION NO. 09-____
RESOLUTION AUTHORIZING THE SPECIAL ASSESSMENT
FOR THE REPAIR OF THE SEWER SERVICE LINE AT
8007 CEDAR LAKE ROAD, ST. LOUIS PARK, MN
WHEREAS, the Property Owner at 8007 Cedar Lake Road has petitioned the City of St.
Louis Park to authorize a special assessment for the repair of the sewer service line for the single
family residence located at 8007 Cedar Lake Road; and
WHEREAS, the Property Owner has agreed to waive the right to a public hearing, right of
notice and right of appeal pursuant to Minnesota Statute, Chapter 429; and
WHEREAS, the City Council of the City of St. Louis Park has received a report from the
Utility Superintendent related to the repair of the sewer service line.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of St. Louis
Park, Minnesota, that:
1. The petition from the Property Owner requesting the approval and special assessment for the
sewer service line repair is hereby accepted.
2. The sewer service line repair that was done in conformance with the plans and specifications
approved by the Public Works Department and Department of Inspections is hereby accepted.
3. The total cost for the repair of the sewer service line is accepted at $5,328.00.
4. The Property Owner has agreed to waive the right to a public hearing, notice and appeal from
the special assessment; whether provided by Minnesota Statutes, Chapter 429, or by other
statutes, or by ordinance, City Charter, the constitution, or common law.
5. The Property Owner has agreed to pay the City for the total cost of the above improvements
through a special assessment over a ten (10) year period at the interest rate of 5.85%.
6. The Property Owner has executed an agreement with the City and all other documents necessary
to implement the repair of the sewer service line and the special assessment of all costs associated
therewith.
Reviewed for Administration: Adopted by the City Council September 8, 2009
City Manager Mayor
Attest:
City Clerk
Meeting Date: September 8, 2009
Agenda Item #: 4f
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other: Contract
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Winter Trails Activity Permit with Three Rivers Park District (plowing of regional park trails).
RECOMMENDED ACTION:
Motion to Approve Contract with Three Rivers Park District to clear and remove snow from the
LRT and Cedar Lake Extension Trails through the City of St. Louis Park for the 2009-2010 Winter
Season.
POLICY CONSIDERATION:
Does the City Council wish to continue this contract relationship with Three Rivers Park District?
BACKGROUND:
The Southwest LRT and the Cedar Lake Extension trails are owned and maintained by Three Rivers
Park District. However, Three Rivers Park District does not clear or remove snow from their trails
during the winter. They will allow cities to plow snow from their trails under the terms of a contract.
The City of St. Louis Park has cleared and removed snow from the regional trails since 2000. This
service is appreciated by many of our residents who use the trails all year. As a part of the snow
removal policy, staff recommends the City of St. Louis Park continue to clear the regional trails
through our city since Three Rivers Park District does not. Approving this contract would allow us
to do so for the winter of 2009-2010.
Clearing or removing snow from the LRT trail would be done in much the same manner and
priority as previous years. The trails would be cleared as a part of the Public Works snow removal
policy. Clearing the Cedar Lake Extension is a bit more difficult. There are some areas where the
trail is 10 feet wide with only a 12-foot wide easement. If there are times when the City gets several
inches of snow at one time, it may be difficult for maintenance staff to remove the snow since there
is no room to store it and no way to access the trail to remove it. Staff will keep the City Manager
and City Council informed if the snow accumulations are significant and maintenance staff are not
able to remove the snow. The contract with Three Rivers Park District states that the City must
repair any damage to the trail while plowing snow. Staff will take precautions to prevent damage in
the snow removal process.
Meeting of September 8, 2009 (Item No. 4f) Page 2
Subject: Winter Trails Activity Permit with Three Rivers Park District
FINANCIAL OR BUDGET CONSIDERATION:
The resources necessary to undertake this activity are included in the operating budget. There are no
additional expenses expected that are different from the previous years when we have plowed these
trails.
VISION CONSIDERATION:
This activity is consistent with the Strategic Direction of being a “connected and engaged
community”. This service is appreciated by many of our residents who use the trails all year.
Attachments: Winter Trails Activity Permit
Prepared by: Stacy Voelker, Administrative Secretary
Reviewed by: Cindy Walsh, Director of Parks and Recreation
Approved by: Tom Harmening, City Manager
Meeting of September 8, 2009 (Item No. 4f) Page 3
Subject: Winter Trails Activity Permit with Three Rivers Park District
THREE RIVERS PARK DISTRICT
REGIONAL TRAIL SYSTEM
2009-2010 WINTER USE PERMIT
Name of City________________________________ City Hall Phone____________________
Contact Person______________________________ Phone____________________________
Contact Person Email Address____________________________________________________
Maintenance Contact Person__________________________ Phone_____________________
Maintenance Contact Person Email Address__________________________________________
Regional Trail From ____________________________________ to _____________________
Authorized 2009-2010 Winter Activities____________________________________________
Regional Trail From ____________________________________ to _____________________
Authorized 2009-2010 Winter Activities_____________________________________________
Regional Trail From ____________________________________ to _____________________
Authorized 2009-2010 Winter Activities_____________________________________________
Regional Trail From ____________________________________ to _____________________
Authorized 2009-2010 Winter Activities_____________________________________________
Regional Trail From ____________________________________ to _____________________
Authorized 2009-2010 Winter Activities_____________________________________________
Regional Trail From ____________________________________ to _____________________
Authorized 2009-2010 Winter Activities ____________________________________________
Authorization is hereby requested from the Park District Board of Commissioners to use
portions of the Regional Trail Corridor for winter use activities between November 15, 2009
and March 31, 2010, as determined by each municipality within guidelines set forth herein on
District property located within individual City boundaries.
It is understood and agreed that approval from the Park District Board of Commissioners is
contingent upon the following conditions:
1. The City agrees to defend, indemnify, and hold harmless the Park District, its
officials, officers, agents, volunteers, and employees from any liability, claims,
causes of action, judgments, damages, losses, costs or expenses, including
reasonable attorney’s fees, resulting directly or indirectly from any act or omission of
the City, its respective contractors, anyone directly or indirectly employed by the,
and/or anyone for whose acts and/or omissions they may be liable for related to the
winter use of the Regional Trail Corridor. Nothing in this Agreement constitutes a
waiver by the City of any statutory or common law defenses, immunities, or limits on
liability. The City cannot be required to pay on behalf of itself and Three Rivers Park
District, any amounts in excess of the limits on liability established in Minnesota
Statutes Chapter 466. If City maintains general liability insurance at the time this
permit is issued, City shall provide the Park District with a Certificate of Insurance,
naming Three Rivers Park District as an additional named insured.
Meeting of September 8, 2009 (Item No. 4f) Page 4
Subject: Winter Trails Activity Permit with Three Rivers Park District
2. The City agrees to maintain the trail, including, but not limited to, any plowing,
sweeping, sanding, packing, trash pick-up, and sign replacement, between November
15, 2009 -March 31, 2010. For ice control on aggregate trails, Cities agree to use buff
colored, 3/8” clear limestone chips from Edward Kramer and Sons, Burnsville, MN.
Edward Kramer and Sons is the only aggregate pit that supplies the buff colored
limestone that has been specified for use on these trails. Paved trails can be treated
with a salt/sand mixture or other approved chemical treatments. The City further
agrees to immediately address all safety issues on or adjacent to trails.
3. The City will provide signage at locations approved by the Park District, notifying the
public of authorized winter activities within its city limits; activities may include, but
are not limited to, hiking, biking, cross-country skiing, snowshoeing, or pet walking.
Winter use signs must be installed by the City at designated locations prior to
November 15, 2009 and removed by the City no later than April 15, 2010. These
signs are totally the responsibility of each municipality.
4. Snowmobiling is not allowed on Park District regional trails. Permitted use for
snowmobiles will be limited to direct crossings only. The Hennepin County Regional
Railroad Authority (HCRRA) does not allow snowmobiling or other motorized use within
its corridors. The Lake Minnetonka LRT Regional Trail, Minnesota River Bluffs LRT
Regional Trail, and the Dakota Rail Regional Trail are located on HCRRA corridor
property and permission for a snowmobiling crossing of either corridor must be
obtained from the HCRRA prior to requesting permission from the Park District for a
snowmobile crossing of the regional trail within the corridor. If a snowmobile crossing
is permitted, cities must take steps to keep snowmobiles from damaging paved trails,
bridges and other property.
5. The City agrees to enforce rules and regulations established by the municipality as
part of its request for a Winter Use Permit.
6. The City agrees to repair all trail surface damage that occurs as a result of winter trail
activities and/or maintenance, including, but not limited to, bituminous/concrete
repair, bridge deck repair, grading or adding aggregate pursuant to guidelines
established by the Park District.
7. The City agrees that winter trail use will be available to all persons, regardless of
residence.
Each City is required to submit its annual permit requests, including proposed rules and
regulations, by September 18, 2009, after which the Park District may take up to 45 business
days to process. Each permit request must be submitted as a result of formal City Council
action, with accompanying verification, agreeing to the terms and conditions outlined by the
Park District's Winter Use Permit. It should be further understood that no winter activity will
be allowed on segments of the Regional Trail Corridor where municipalities do not request and
receive permits.
The Park District reserves the right to terminate a permit at any time, if the conditions set
forth herein are not followed.
Signed: ___________________________________________Date:_________________________
Title: ___________________________________________
(Authorized Representative of the City)
Meeting Date: September 8, 2009
Agenda Item #: 4g
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Change Order Approval – Procedure Update.
RECOMMENDED ACTION:
Motion to Adopt Resolution Adopting Change Order Policy to update the limit to administratively
process change orders from $25,000 to $100,000 with conditions.
POLICY CONSIDERATION:
Is updating the dollar limit for the administrative approval of change orders acceptable to Council?
BACKGROUND:
On August 24, 2009, Council received a report outlining the change order approval process. It
included the resolution from 1987 (attached) allowing the City Manager to approve all change
orders to contracts up to $25,000 with conditions.
City Charter: Our City Charter states that the City Manager is the chief purchasing agent of the
City and is allowed to approve and execute contracts in compliance with State Law. Our internal
procedure/policy was recently updated to be in compliance with State Law, allowing the City
Manager to approve general purchasing up to $100,000.
New Level Recommended for Change Orders: Staff worked with the City Attorney to review legal
regulations on change orders. After review of procedures and legal requirements, we recommend
that the level of administrative approval of change orders be increased from $25,000 to a cumulative
maximum of $100,000 with conditions. The attached resolution outlines the new level of approval
of change orders and the conditions.
FINANCIAL OR BUDGET CONSIDERATION:
Updating the change order procedure and administrative approval level is in accordance with City
Charter and State Law.
VISION CONSIDERATION:
Not applicable.
Attachments: Resolution Adopting Change Order Policy
Resolution No. 87-122 Related to Change Orders
Prepared by: Nancy Gohman, Deputy City Manager/HR Director
Approved by: Tom Harmening, City Manager
Meeting of September 8, 2009 (Item No. 4g) Page 2
Subject: Change Order Approval – Procedure Update
RESOLUTION NO. 09-_____
RESOLUTION ADOPTING CHANGE ORDER POLICY
WHEREAS, to expedite the approval of change orders that are within the City Manager’s
purchasing authority, it is in the best interest of the City to update a Change Order Approval process;
and
WHEREAS, the City approved Resolution 87-122, by Council on September 8, 1987
authorizing the City Manager to administratively approve change orders with limitations; and
WHEREAS, in accordance with City Charter, the City Manager is the chief purchasing agent
of the City. The Charter also states that City contracts must be made in compliance with State Law;
and,
WHEREAS, State Law has increased the level of purchasing limits and the City Council is
interested in increasing the level allowed for the City Manager to administratively approve change
orders with limitations;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis
Park, Minnesota to rescind Resolution 87-122 and adopt the following policy:
1. PURPOSE
The purpose of this policy is to update the procedure to process change orders to
construction and public improvement contracts.
2. DEFINITIONS
Change Order: A written amendment to a construction or public improvement
contract that is within the scope of the original contract.
Supplemental Agreement: A written amendment to a construction or public
improvement contract changing the scope of the original contract.
3. BACKGROUND
Change orders in construction contracts are common place. The design process cannot
economically provide sufficient detail to completely identify all items of construction
work. There is no ‘typical’ change order amount; however, there are generally accepted
percentages (as compared to the total construction contract amount).
Change orders are the result of the following conditions:
• Owner Requested: Work desired that was not clearly called for in the original
contract documents and could result in adding to or removing from a project or
contract.
Meeting of September 8, 2009 (Item No. 4g) Page 3
Subject: Change Order Approval – Procedure Update
• Changed Condition – Foreseen Conditions: Work involving existing conditions or
construction that was not clearly shown or identified in the original contract
documents that directly affect construction work methods, material/labor costs or
time.
• Changed Condition – Unforeseen Conditions: Work that could not have been
reasonably identified by the designer in the initial design phase.
• Code Change: Construction codes have changed since the design was completed.
• Design Deficiency – Added Value: Work that would have resulted in a higher bid
price had the design detail or drawing been correct in the contract documents.
• Design Deficiency – No Added Value: Work that clearly results from a design
deficiency, error, or omission, but would not have resulted in an increased bid price
if the contract documents were correct.
4. PROCEDURE
Change orders require the following approval:
• Upon verification that appropriate and prudent funding is available and/or
appropriate reductions in the contract are in the best interest of the City, the City
Manager or designee may approve change orders under $100,000. The City
Manager may not approve change orders for a contract that cumulatively exceeds
$100,000. The City Manager may not approve supplemental agreements and;
• May not issue change orders which materially change the scope of the contract,
including additional projects, and;
• The City Manager or designee shall report time extensions to the City Council; and
• City Council approval is required for all other change orders and for all supplemental
agreements.
Reviewed for Administration Adopted by the City Council September 8, 2009
City Manager Mayor
Attest:
City Clerk
Meeting of September 8, 2009 (Item No. 4g)
Subject: Change Order Approval – Procedure Update Page 4
Meeting Date: September 8, 2009
Agenda Item #: 4h
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Consider Resolution in Support of TIGER Discretionary Grant Funding for TH 7 & Louisiana
Avenue Interchange Project.
RECOMMENDED ACTION:
Motion to Adopt Resolution in Support of a Tiger Discretionary Grant Request for Truck Highway
7/Louisiana Avenue Interchange Improvements, authorizing the City Manager to submit a grant
application to the United States Department of Transportation for Transportation Investment
Generating Economic Recovery (TIGER) funding for the TH 7 and Louisiana Interchange Project
and for the city to administer the grant funding and act as the fiscal agent for the funds.
POLICY CONSIDERATION:
Does the Council wish to submit a grant application to the U.S. Department of Transportation for
$18,170,000 in TIGER Discretionary grant funds to construct a grade separated interchange at the
intersection of TH 7 & Louisiana Avenue?
BACKGROUND:
The U.S. Department of Transportation was appropriated $1.5 billion in the American
Reinvestment and Recovery Act of 2009 for discretionary transportation grants that will be awarded
on a competitive basis to states, local units of government and Metropolitan Planning Organizations.
These grants are being offered in addition to the transportation formula funds that were distributed
to Mn/DOT and the Metropolitan Council earlier this year. Referred to as TIGER Discretionary
Grants, the Grants for Transportation Investment Generating Economic Recovery can fund 100%
of project costs and will be awarded to projects that can be substantially completed by February 17,
2012, stimulate the economy, are transparent, and can deliver long-term benefits to the public.
While the required completion date is tight, staff feels applying for these funds is an opportunity we
should not set aside.
There will be a tremendous amount of competition for the grants; however, the TH 7 & Louisiana
Interchange Project meets or exceeds Mn/DOT’s primary and secondary selection category and staff
believes that this grant request will be rated competitively. Applicants will be notified of grant
awards no later than February 2010; grant applications are due on September 15, 2009.
Meeting of September 8, 2009 (Item No. 4h) Page 2
Subject: Resolution in Support of TIGER Discretionary Grant for TH 7 & Louisiana Avenue Interchange Project
FINANCIAL OR BUDGET CONSIDERATION:
The City of St. Louis Park was successful in obtaining Surface Transportation Program (STP)
funding of $7.63 million as a part of the Metropolitan Council’s Transportation Advisory Board’s
Regional Solicitation Process in 2007 for this proposed work. The project has been identified
accordingly in the City’s Capital Improvement Program (CIP) and Comprehensive Plan.
VISION CONSIDERATION:
These projects are consistent with the Council’s commitment to being a Connected and Engaged
Community and promoting regional transportation issues and related dedicated funding sources
affecting St. Louis Park.
Attachments: Resolution in Support of TIGER Grant Application
Prepared by: Marcia Honold, Management Assistant
Reviewed by: Mike Rardin, Public Works Director
Approved by: Tom Harmening, City Manager
Meeting of September 8, 2009 (Item No. 4h) Page 3
Subject: Resolution in Support of TIGER Discretionary Grant for TH 7 & Louisiana Avenue Interchange Project
RESOLUTION NO. 09-___
RESOLUTION IN SUPPORT OF A TIGER DISCRETIONARY
GRANT REQUEST FOR TRUNK HIGHWAY 7/LOUISIANA AVENUE
INTERCHANGE IMPROVEMENTS
WHEREAS, the City Council of the City of St. Louis Park is the official governing body of the City
of St. Louis Park; and
WHEREAS, this project is consistent with the City of St. Louis Park’s Capital Improvement Plan
and Comprehensive Plan and it is believed to be consistent with the policies of the Metropolitan Council's
Development Guide, including the Transportation Policy Plan and Development Framework, the draft 2010-
2013 Transportation Improvement Program (TIP) and the Minnesota Department of Transportation’s draft
2010 – 2013 Surface Transportation Improvement Program (STIP); and
WHEREAS, this project is located in a significant high use transportation corridor (Trunk Highway
7) in the Twin Cities metropolitan area and this project supports improvements planned to the regional and
local transportation system; and
WHEREAS, this project was awarded $7.63 million through the Surface Transportation Program as
recommended by the Metropolitan Council’s Transportation Advisory Board in 2007; and
WHEREAS, Mn/DOT has identified the TH 7 & Louisiana Avenue intersection as a high safety
priority concern; and
WHEREAS, the majority of the project area lies within the Reilly Superfund Site and the project
will spur economic development and job creation to this distressed area; and
WHEREAS, this project supports and enhances inter-modal transportation uses, including motor
vehicle, transit, light rail (Southwest Transitway), bicycle, and pedestrian uses; and
WHEREAS, this project implements a solution in the form of continuity, capacity, and safety to a
transportation problem and provides a much needed upgrade to the regional transportation system.
NOW THEREFORE BE IT RESOLVED that the City Council of the City of St. Louis Park does
hereby support the application for a TIGER Discretionary Grant by for the TH 7/Louisiana Ave. Interchange
Improvement Project.
Reviewed for Administration: Adopted by the City Council September 8, 2009
City Manager Mayor
Attest:
City Clerk
Meeting Date: September 8, 2009
Agenda Item #: 4i
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Vendor Claims.
RECOMMENDED ACTION:
Motion to Accept for filing Vendor Claims for the period August 17 through September 4, 2009.
POLICY CONSIDERATION:
Not applicable.
BACKGROUND:
The Finance Department prepares this report on a monthly basis for Council’s review.
FINANCIAL OR BUDGET CONSIDERATION:
None.
VISION CONSIDERATION:
Not applicable.
Attachments: Vendor Claims
Prepared by: Connie Neubeck, Account Clerk
9/2/2009CITY OF ST LOUIS PARK 10:04:45R55CKSUM LOG23000VO
1Page -Council Check Summary
9/4/2009 -8/15/2009
Vendor AmountBusiness Unit Object
355.63PARK MAINTENANCE G & A SMALL TOOLSA-1 OUTDOOR POWER INC
543.52TREE MAINTENANCE GENERAL SUPPLIES
899.15
342.54STORM WATER UTILITY G&A OTHER IMPROVEMENT SERVICEAAA LAMBERTS LANDSCAPE PRODUCT
342.54
1,898.79PARK AND RECREATION BALANCE SH INVENTORYAAA-LICENSE DIVISION
1,898.79
256.76SEWER UTILITY G&A EQUIPMENT PARTSABLE HOSE & RUBBER INC
256.76
41.38WATER UTILITY G&A GENERAL CUSTOMERSACKERMAN, DONALD
41.38
3,406.88PARK AND RECREATION BALANCE SH INVENTORYACTION FLEET INC
3,406.88
1,243.00SAMPLINGGENERAL PROFESSIONAL SERVICESAECOM INC
18,272.30STUDIESGENERAL PROFESSIONAL SERVICES
19,515.30
717.00H.V.A.C. EQUIP. MTCE BUILDING MTCE SERVICEALLIANCE MECH SRVCS INC
717.00
428.47SEALCOAT PREPARATION OTHER IMPROVEMENT SUPPLIESALLIED BLACKTOP
428.47
125.00OPERATIONSEMERGENCY PREPAREDNESSAMEM
125.00
171.25PUBLIC WORKS OPS G & A SUBSCRIPTIONS/MEMBERSHIPSAMERICAN PUBLIC WORKS ASSOC
171.25
840.25PARK AND RECREATION BALANCE SH INVENTORYAMERICAN TIRE DISTRIBUTORS
840.25
3,205.00WATER UTILITY G&A SUBSCRIPTIONS/MEMBERSHIPSAMERICAN WATER WORKS ASSOC
3,205.00
58.06GENERAL BUILDING MAINTENANCE OPERATIONAL SUPPLIESAMERIPRIDE LINEN & APPAREL SER
Meeting of September 8, 2009 (Item No. 4i)
Subject: Vendor Claims Page 2
9/2/2009CITY OF ST LOUIS PARK 10:04:45R55CKSUM LOG23000VO
2Page -Council Check Summary
9/4/2009 -8/15/2009
Vendor AmountBusiness Unit Object
213.36PUBLIC WORKS OPS G & A OPERATIONAL SUPPLIES
89.84PARK MAINTENANCE G & A OPERATIONAL SUPPLIES
97.31ENTERPRISE G & A GENERAL SUPPLIES
174.76VEHICLE MAINTENANCE G&A OPERATIONAL SUPPLIES
116.56WATER UTILITY G&A OPERATIONAL SUPPLIES
116.55SEWER UTILITY G&A OPERATIONAL SUPPLIES
866.44
8,370.62ROUTINE MAINTENANCE OTHER IMPROVEMENT SUPPLIESANCHOR BLOCK CO
8,370.62
36.34POLICE G & A EQUIPMENT MTCE SERVICEANCOM COMMUNICATIONS INC
463.75OPERATIONSRADIO COMMUNICATIONS
500.09
1,111.34BUILDING MAINTENANCE GENERAL SUPPLIESAPACHE GROUP OF MINNESOTA
1,111.34
467.472008A UTIL REV BOND PROJECT RENTAL BUILDINGSAPPLIANCE RECYCLING CENTERS
467.47
213.22NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICESAQUILA NEIGHBORHOOD ASSN
213.22
238.92GENERAL CUSTODIAL DUTIES CLEANING/WASTE REMOVAL SUPPLYARAMARK UNIFORM CORP ACCTS
238.92
1,000.002008A UTIL REV BOND PROJECT RENTAL BUILDINGSARCA MINNESOTA INC
1,000.00
2,700.00ESCROWSBROOKSIDE TRAFFIC STUDYASP, KATHRYN
2,700.00
105.00HUMAN RESOURCES SUBSCRIPTIONS/MEMBERSHIPSASTD
105.00
365,446.76CONSTRUCTION PAYMENTS IMPROVEMENTS OTHER THAN BUILDIASTECH
365,446.76
70.00PUBLIC WORKS OPS G & A SUBSCRIPTIONS/MEMBERSHIPSATSSA
70.00
Meeting of September 8, 2009 (Item No. 4i)
Subject: Vendor Claims Page 3
9/2/2009CITY OF ST LOUIS PARK 10:04:45R55CKSUM LOG23000VO
3Page -Council Check Summary
9/4/2009 -8/15/2009
Vendor AmountBusiness Unit Object
1,444.10WATER UTILITY G&A EQUIPMENT MTCE SERVICEAUTOMATIC SYSTEMS INC
47,333.50STORM WATER UTILITY G&A IMPROVEMENTS OTHER THAN BUILDI
48,777.60
131.58GENERAL REPAIR EQUIPMENT MTCE SERVICEAUTOMOBILE SERVICE
131.58
271.46PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICESAVR INC
271.46
1,875.00UNINSURED LOSS G&A UNINSURED LOSSB&M HAZELWOOD MASONRY INC
1,875.00
716.04BEAUTIFICATION / FLOWERS LANDSCAPING MATERIALSBACHMANS
716.04
28.44OPERATIONSTRAININGBAKKEN ERIC
28.44
1,203.56EMPLOYEE FLEX SPEND G&A TUITIONBARRETT, TIM
1,203.56
215.00GREEN REMODELING PROGRAM OTHER CONTRACTUAL SERVICESBARRETT, TIM & PATTI
215.00
12,140.00PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICESBASICH INC, MICHAEL
12,140.00
39.76WATER UTILITY G&A GENERAL SUPPLIESBATTERIES PLUS
39.76
4,656.39SSD MAINTENANCE BLDG/STRUCTURE SUPPLIESBEDFORD TECHNOLOGY LLC
4,656.39
120.50POLICE G & A OPERATIONAL SUPPLIESBIKEMASTERS
120.50
221.65ORGANIZED REC G & A MILEAGE-PERSONAL CARBIRNO, RICK
90.00CONCESSIONSGENERAL SUPPLIES
311.65
1,186.43NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICESBLACKSTONE NEIGHBORHOOD ASSN
Meeting of September 8, 2009 (Item No. 4i)
Subject: Vendor Claims Page 4
9/2/2009CITY OF ST LOUIS PARK 10:04:45R55CKSUM LOG23000VO
4Page -Council Check Summary
9/4/2009 -8/15/2009
Vendor AmountBusiness Unit Object
1,186.43
100.00PERFORMING ARTS OTHER CONTRACTUAL SERVICESBLOMBERG, BOYD "BUMP"
100.00
2,443.96PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICESBOHN WELDING INC
2,443.96
467.50ESCROWSBOLTON & MENK INC
467.50
301.50WATER UTILITY BUDGET FISCAL AGENT FEESBOND TRUST SERVICES CORP
148.50STORM WATER REV BOND G & A FISCAL AGENT FEES
450.00
6.34WATER UTILITY G&A GENERAL CUSTOMERSBORGEN, ELDON
6.34
167.87PARK AND RECREATION BALANCE SH INVENTORYBOYER TRUCK PARTS
167.87
673.69POLICE G & A PRINTING & PUBLISHINGBRYANT GRAPHICS INC.
673.69
239.25ORGANIZED REC G & A MILEAGE-PERSONAL CARBUSKEY, JENNIFER
239.25
125.00GENERAL REPAIR EQUIPMENT MTCE SERVICEC&E AUTO UPHOLSTERY
125.00
19.16WATER UTILITY G&A GENERAL CUSTOMERSCAMMACK, BRUCE
19.16
7,694.41ADMINISTRATION G & A LEGAL SERVICESCAMPBELL KNUTSON PROF ASSOC
45.00PERMANENT IMPR REVOLVING G&A IMPROVEMENTS OTHER THAN BUILDI
1,016.25STREET CAPITAL PROJ G & A IMPROVEMENTS OTHER THAN BUILDI
105.00SOLID WASTE G&A LEGAL SERVICES
8,860.66
319.29STREET CAPITAL PROJ G & A IMPROVEMENTS OTHER THAN BUILDICANADIAN PACIFIC RAILWAY
319.29
Meeting of September 8, 2009 (Item No. 4i)
Subject: Vendor Claims Page 5
9/2/2009CITY OF ST LOUIS PARK 10:04:45R55CKSUM LOG23000VO
5Page -Council Check Summary
9/4/2009 -8/15/2009
Vendor AmountBusiness Unit Object
2,951.43OPERATIONSEMERGENCY PREPAREDNESSCARDINAL HEALTH
2,951.43
100.00PERFORMING ARTS OTHER CONTRACTUAL SERVICESCARITAS, PETER
100.00
390.09DESKTOP SUPPORT/SERVICES EQUIPMENT MTCE SERVICECARTRIDGE CARE
390.09
1,027.24ADMINISTRATION G & A GENERAL SUPPLIESCDW GOVERNMENT INC
256.81HUMAN RESOURCES GENERAL SUPPLIES
1,280.65PUBLIC WORKS G & A OPERATIONAL SUPPLIES
512.26ORGANIZED REC G & A GENERAL SUPPLIES
256.13WESTWOOD G & A OFFICE SUPPLIES
96.98CABLE TV G & A OTHER CONTRACTUAL SERVICES
1,049.07TECHNOLOGY REPLACE G&A OFFICE FURNITURE & EQUIPMENT
5,015.72DESKTOP SUPPORT/SERVICES OFFICE EQUIPMENT
9,494.86
600.00GREEN REMODELING PROGRAM OTHER CONTRACTUAL SERVICESCENTER ENERGY & ENVIRONMENT
1,240.00MOVE-UP PROGRAM SERVICES/MRKTG OTHER CONTRACTUAL SERVICES
1,840.00
31.43GO BONDS-FIRE STATIONS G&A HEATING GASCENTERPOINT ENERGY
31.43
130.02FACILITY OPERATIONS HEATING GASCENTERPOINT ENERGY SERVICES IN
15,488.67ENTERPRISE G & A HEATING GAS
15,618.69
10,370.00EMPLOYEE FLEXIBLE SPENDING B/S OTHER RETIREMENTCENTRAL PENSION FUND
10,370.00
59.75PARK AND RECREATION BALANCE SH INVENTORYCENTRAL STATES FIRE APPARATUS
59.75
39.98GENERAL BUILDING MAINTENANCE GENERAL SUPPLIESCINTAS FIRST AID & SAFETY
87.94WATER UTILITY G&A OPERATIONAL SUPPLIES
127.92
18.27ADMINISTRATION G & A OFFICE SUPPLIESCITIZENS INDEPENDENT BANK
77.52ADMINISTRATION G & A SEMINARS/CONFERENCES/PRESENTAT
Meeting of September 8, 2009 (Item No. 4i)
Subject: Vendor Claims Page 6
9/2/2009CITY OF ST LOUIS PARK 10:04:45R55CKSUM LOG23000VO
6Page -Council Check Summary
9/4/2009 -8/15/2009
Vendor AmountBusiness Unit Object
149.85ADMINISTRATION G & A MEETING EXPENSE
37.04HUMAN RESOURCES OFFICE SUPPLIES
450.00HUMAN RESOURCES RECOGNITION
139.65HUMAN RESOURCES CITE
915.47HUMAN RESOURCES TRAINING
699.73COMM & MARKETING G & A TELEPHONE
195.00IT G & A SEMINARS/CONFERENCES/PRESENTAT
153.95DESKTOP SUPPORT/SERVICES GENERAL SUPPLIES
127.93COMM DEV PLANNING G & A MEETING EXPENSE
32.17FACILITIES MCTE G & A GENERAL SUPPLIES
168.85POLICE G & A OPERATIONAL SUPPLIES
53.72RANGEPOLICE EQUIPMENT
32.16OPERATIONSOFFICE SUPPLIES
50.52OPERATIONSGENERAL SUPPLIES
40.66OPERATIONSFIRE PREVENTION SUPPLIES
30.00OPERATIONSSUBSCRIPTIONS/MEMBERSHIPS
179.73OPERATIONSTRAINING
108.20INSPECTIONS G & A GENERAL SUPPLIES
125.74INSPECTIONS G & A TRAINING
285.38PARK AND RECREATION BALANCE SH INVENTORY
9.75-PARK AND RECREATION BALANCE SH DUE TO OTHER GOVTS
48.25ORGANIZED REC G & A GENERAL SUPPLIES
65.00ORGANIZED REC G & A SUBSCRIPTIONS/MEMBERSHIPS
1,509.39ORGANIZED REC G & A TRAINING
519.58SUMMER PLAYGROUNDS GENERAL SUPPLIES
23.50SUMMER FIELDTRIPS GENERAL SUPPLIES
589.69YOUTH PROGRAMS GENERAL SUPPLIES
3.22PARK MAINTENANCE G & A GENERAL SUPPLIES
70.00PARK MAINTENANCE G & A TRAINING
553.39ENVIRONMENTAL G & A TRAINING
69.92TREE TRIMMING/PRUNING OTHER IMPROVEMENT SUPPLIES
389.73BEAUTIFICATION / FLOWERS LANDSCAPING MATERIALS
76.13BUILDING MAINTENANCE GENERAL SUPPLIES
4.06VEHICLE MAINTENANCE G&A OFFICE SUPPLIES
91.43VEHICLE MAINTENANCE G&A GENERAL SUPPLIES
14.35-VEHICLE MAINTENANCE G&A BANK CHARGES/CREDIT CD FEES
93.26CABLE TV G & A OFFICE EQUIPMENT
1,337.62CABLE TV G & A OTHER CONTRACTUAL SERVICES
4.52-CABLE TV G & A BANK CHARGES/CREDIT CD FEES
477.00TELECOMMUNICATIONS COMMISSION OTHER CONTRACTUAL SERVICES
678.40TELECOMMUNICATIONS COMMISSION TRAVEL/MEETINGS
1,600.00TELECOMMUNICATIONS COMMISSION MEETING EXPENSE
Meeting of September 8, 2009 (Item No. 4i)
Subject: Vendor Claims Page 7
9/2/2009CITY OF ST LOUIS PARK 10:04:45R55CKSUM LOG23000VO
7Page -Council Check Summary
9/4/2009 -8/15/2009
Vendor AmountBusiness Unit Object
151.56TV PRODUCTION GENERAL SUPPLIES
12,394.05
893.16CONCESSIONSCONCESSION SUPPLIESCOCA-COLA BOTTLING CO
893.16
443.14NEIGHBORHOOD PUBLIC ART OTHER CONTRACTUAL SERVICESCOLEMAN, MARGARET
443.14
9.18-GENERAL FUND BALANCE SHEET DUE TO OTHER GOVTSCOLLEGIATE USA - BRANDING
142.75OPERATIONSOPERATIONAL SUPPLIES
133.57
15.31WATER UTILITY G&A GENERAL CUSTOMERSCOLLINGS, SARA
15.31
100.00PERFORMING ARTS OTHER CONTRACTUAL SERVICESCOLLINS, MARK
100.00
371.72NETWORK SUPPORT/SERVICES OFFICE EQUIPMENTCOLLISYS ELECTRIC CO
371.72
159.95NETWORK SUPPORT SERVICES DATACOMMUNICATIONSCOMCAST
159.95
584.96BUILDING MAINTENANCE GENERAL SUPPLIESCONTINENTAL RESEARCH CORP
584.96
75.00SOFTBALLOTHER CONTRACTUAL SERVICESCOX, BARB
75.00
300.00NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICESCREEKSIDE NEIGHBORHOOD ASSOC
300.00
5.35POLICE G & A GENERAL SUPPLIESCUB FOODS
76.59POLICE G & A SUBSISTENCE SUPPLIES
47.48POLICE G & A TRAINING
129.42
272.28SEWER UTILITY G&A EQUIPMENT MTCE SERVICECUES
272.28
Meeting of September 8, 2009 (Item No. 4i)
Subject: Vendor Claims Page 8
9/2/2009CITY OF ST LOUIS PARK 10:04:45R55CKSUM LOG23000VO
8Page -Council Check Summary
9/4/2009 -8/15/2009
Vendor AmountBusiness Unit Object
100.00SOFTBALLOTHER CONTRACTUAL SERVICESCURRAN-MOORE, KIM
100.00
73.91WATER UTILITY G&A OFFICE SUPPLIESCUSTOM RUBBER STAMP CO
73.91
270.58-TECHNOLOGY REPLACEMENT B/S DUE TO OTHER GOVTSD&B POWER ASSOCIATES INC
4,206.34NETWORK SUPPORT/SERVICES OFFICE EQUIPMENT
3,935.76
201.43GENERAL REPAIR EQUIPMENT MTCE SERVICED&D INSTRUMENTS
201.43
9,774.25WATER UTILITY G&A OTHER IMPROVEMENT SUPPLIESDAKOTA SUPPLY GROUP
9,774.25
61.13GENERAL BUILDING MAINTENANCE EQUIPMENT PARTSDALCO ENTERPRISES INC
61.13
38.54WATER UTILITY G&A GENERAL CUSTOMERSDARRINGTON, MICHAEL
38.54
1,671.00OPERATIONSOPERATIONAL SUPPLIESDE PAUL LETTERING
1,671.00
767.02POLICE G & A RENTAL EQUIPMENTDELAGE LANDEN FINANCIAL SERVIC
767.02
1,462.77OPERATIONSOPERATIONAL SUPPLIESDELTA MEDICAL SUPPLY GROUP INC
1,462.77
360.00FACILITY ROOM RENTAL RENT REVENUEDIAMOND QUALITY SERVICES LLC
360.00
1,183.60PARK EQUIPMENT MAINTENANCE GENERAL SUPPLIESDJ ELECTRIC SERVICES INC
5,000.00PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICES
6,183.60
35,566.70PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICESDMJ CORPORATION
35,566.70
21,069.05POSTAL SERVICES POSTAGEDO-GOOD.BIZ INC
Meeting of September 8, 2009 (Item No. 4i)
Subject: Vendor Claims Page 9
9/2/2009CITY OF ST LOUIS PARK 10:04:45R55CKSUM LOG23000VO
9Page -Council Check Summary
9/4/2009 -8/15/2009
Vendor AmountBusiness Unit Object
21,069.05
1,500.00ESCROWSBROOKSIDE TRAFFIC STUDYDRESSIER, SUZANNA
1,500.00
3,933.00POLICE & FIRE PENSION G&A POLICE EQUIPMENTDYNAMIC IMAGING SYSTEMS INC
3,933.00
48.41WATER UTILITY G&A GENERAL CUSTOMERSDZIUBA, ROMAN
48.41
2,924.00SUMMER GRADE 6-8 OTHER CONTRACTUAL SERVICESEAGLE BLUFF ENVIRONMENTAL LEAR
2,924.00
4,765.47WIRING REPAIR OTHER CONTRACTUAL SERVICESEGAN COMPANIES INC
4,765.47
95.00ESCROWSEHLERS & ASSOCIATES INC
95.00
67.55INSPECTIONS G & A BUILDINGELDER-JONES BUILDING PERMIT SE
67.55
21,519.66SEWER UTILITY G&A OTHERELECTRIC PUMP INC
1,731.25SEWER UTILITY G&A OTHER IMPROVEMENT SERVICE
23,250.91
3,940.00TECHNOLOGY REPLACE G&A OFFICE FURNITURE & EQUIPMENTELERT & ASSOCIATES
3,940.00
4.22PARK AND RECREATION BALANCE SH INVENTORYEMERGENCY APPARATUS MTNCE
4.22
115.88PARK AND RECREATION BALANCE SH INVENTORYEMERGENCY AUTOMOTIVE TECHNOLOG
115.88
196.96ERUOPERATIONAL SUPPLIESEMERGENCY MEDICAL PRODUCTS
89.70OPERATIONSGENERAL SUPPLIES
10.96OPERATIONSOPERATIONAL SUPPLIES
297.62
1,537.21STORM WATER UTILITY G&A OTHER IMPROVEMENT SERVICEENTERPRISE RENT-A-CAR
Meeting of September 8, 2009 (Item No. 4i)
Subject: Vendor Claims Page 10
9/2/2009CITY OF ST LOUIS PARK 10:04:45R55CKSUM LOG23000VO
10Page -Council Check Summary
9/4/2009 -8/15/2009
Vendor AmountBusiness Unit Object
1,537.21
34,110.54SOLID WASTE COLLECTIONS RECYCLING SERVICEEUREKA RECYCLING
34,110.54
881.07PARK AND RECREATION BALANCE SH INVENTORYFACTORY MOTOR PARTS CO
165.69VEHICLE MAINTENANCE G&A GENERAL SUPPLIES
1,046.76
11.71PARK AND RECREATION BALANCE SH INVENTORYFASTENAL COMPANY
30.57PARK BUILDING MAINTENANCE BLDG/STRUCTURE SUPPLIES
42.28
99.55ASSESSING G & A MILEAGE-PERSONAL CARFECHNER, MARTY
99.55
625.00SUMMER THEATER ARTS CAMP OTHER CONTRACTUAL SERVICESFEINBERG, SARA
625.00
114.00INSPECTIONS G & A BUILDINGFELDMAN, ANATOLY
114.00
29.95OPERATIONSSUBSCRIPTIONS/MEMBERSHIPSFIREHOUSE MAGAZINE
29.95
113.32VEHICLE MAINTENANCE G&A CLEANING/WASTE REMOVAL SERVICEFIRST STATE TIRE RECYCLING
113.32
190.87PARK AND RECREATION BALANCE SH INVENTORYFORCE ELECTRICAL MFG LLC
190.87
10,000.00NEIGHBORHOOD PUBLIC ART OTHER CONTRACTUAL SERVICESFRIENDS OF THE ARTS
10,000.00
47,153.62CONSTRUCTION PAYMENTS IMPROVEMENTS OTHER THAN BUILDIG L CONTRACTING INC
47,153.62
549.16ENGINEERING G & A GENERAL SUPPLIESG S DIRECT
549.16
100.00SOFTBALLOTHER CONTRACTUAL SERVICESGHIZONI, DAVE
100.00
Meeting of September 8, 2009 (Item No. 4i)
Subject: Vendor Claims Page 11
9/2/2009CITY OF ST LOUIS PARK 10:04:45R55CKSUM LOG23000VO
11Page -Council Check Summary
9/4/2009 -8/15/2009
Vendor AmountBusiness Unit Object
100.00PERFORMING ARTS OTHER CONTRACTUAL SERVICESGILLIS, CHRIS
100.00
34.00INSPECTIONS G & A ELECTRICALGOLDEN VALLEY HEATING & AIR
34.00
1,716.95WATER UTILITY G&A OTHER IMPROVEMENT SERVICEGOPHER STATE ONE-CALL INC
1,716.95
151.01OFF-LEASH DOG PARK GENERAL SUPPLIESGRAINGER INC, WW
151.01
1,925.002008A UTIL REV BOND PROJECT RENTAL BUILDINGSGRANITE LEDGE ELECTRICAL CONTR
1,925.00
209.48WEED CONTROL OTHER CONTRACTUAL SERVICESGREEN HORIZONS
209.48
600.00APPLICATION SUPPORT/SERVICE COMPUTER SERVICESGREEN, HOWARD R COMPANY
600.00
1,800.00SEWER UTILITY G&A OTHER IMPROVEMENT SERVICEGROTH SEWER & WATER
1,800.00
870.00CONDITIONAL USE PERMITS ZONING/SUBDIVISIONGROVES ACADEMY
870.00
879.46PARK AND RECREATION BALANCE SH INVENTORYH & L MESABI
879.46
3,313.13TREE DISEASE PRIVATE CLEANING/WASTE REMOVAL SERVICEHAINES TREE SERVICE, B J
3,313.13
51.87WATER UTILITY G&A GENERAL CUSTOMERSHALL, KATIE
51.87
500.00SOFTBALLOTHER CONTRACTUAL SERVICESHAMILTON, MIKE
500.00
41,288.48STORM WATER UTILITY G&A IMPROVEMENTS OTHER THAN BUILDIHAMPSHIRE ASSOCIATION
41,288.48
Meeting of September 8, 2009 (Item No. 4i)
Subject: Vendor Claims Page 12
9/2/2009CITY OF ST LOUIS PARK 10:04:45R55CKSUM LOG23000VO
12Page -Council Check Summary
9/4/2009 -8/15/2009
Vendor AmountBusiness Unit Object
16,360.00OFFICE EQUIPMENT IMPROVEMENTS OTHER THAN BUILDIHARDSCAPE CONSTRUCTION INC
16,360.00
10,937.40PARK AND RECREATION BALANCE SH INVENTORYHARTLAND FUEL PRODUCTS LLC
10,937.40
3,518.12AQUATIC PARK MAINTENANCE GENERAL SUPPLIESHAWKINS INC
10,493.12WATER UTILITY G&A OPERATIONAL SUPPLIES
14,011.24
750.00PE INVEST/REVIEW/PER IMPROVEMENTS OTHER THAN BUILDIHCRRA
750.00
122.75WATER UTILITY G&A OTHER IMPROVEMENT SERVICEHD SUPPLY WATERWORKS LTD
122.75
637.25CRACK SEALING PROJECTS OTHER IMPROVEMENT SUPPLIESHEDBERG AGGREGATES
222.57WATER UTILITY G&A BLDG/STRUCTURE SUPPLIES
859.82
250.00SOFTBALLOTHER CONTRACTUAL SERVICESHENDERSON, TRACY
250.00
2,808.00ADMINISTRATION G & A POSTAGEHENNEPIN COUNTY ELECTIONS
2,808.00
500.22NETWORK SUPPORT SERVICES COMPUTER SERVICESHENNEPIN COUNTY INFO TECH
1,904.00POLICE G & A EQUIPMENT MTCE SERVICE
1,030.00OPERATIONSRADIO COMMUNICATIONS
362.00OPERATIONSEMERGENCY PREPAREDNESS
3,796.22
1,877.08POLICE G & A SUBSISTENCE SERVICEHENNEPIN COUNTY SHERIFFS ACCTG
1,877.08
1,687.25POLICE G & A SUBSISTENCE SERVICEHENNEPIN COUNTY TREASURER
385.03PARK MAINTENANCE G & A GARBAGE/REFUSE SERVICE
2,072.28
1,163.69DESKTOP SUPPORT/SERVICES OFFICE EQUIPMENTHEWLETT-PACKARD CO
1,163.69
Meeting of September 8, 2009 (Item No. 4i)
Subject: Vendor Claims Page 13
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Vendor AmountBusiness Unit Object
456.79PAINTINGBLDG/STRUCTURE SUPPLIESHIRSHFIELDS
711.71WATER UTILITY G&A GENERAL SUPPLIES
1,168.50
37.62PUBLIC WORKS OPS G & A GENERAL SUPPLIESHOME DEPOT CREDIT SERVICES
150.70ROUTINE MAINTENANCE GENERAL SUPPLIES
28.51DAMAGE REPAIR GENERAL SUPPLIES
26.57PAINTINGOTHER IMPROVEMENT SUPPLIES
89.28BEAUTIFICATION / FLOWERS LANDSCAPING MATERIALS
332.68
19.11PUBLIC WORKS OPS G & A GENERAL SUPPLIESHOME HARDWARE
6.39DAMAGE REPAIR GENERAL SUPPLIES
46.09SEWER UTILITY G&A BLDG/STRUCTURE SUPPLIES
71.59
156.20ASSESSING G & A MILEAGE-PERSONAL CARHOPPE, MARK
156.20
88.00VOLLEYBALLOTHER CONTRACTUAL SERVICESHOWES, JEFFREY
100.00KICKBALLOTHER CONTRACTUAL SERVICES
300.00SOFTBALLOTHER CONTRACTUAL SERVICES
488.00
88.00VOLLEYBALLOTHER CONTRACTUAL SERVICESHOWES, JESSICA
100.00KICKBALLOTHER CONTRACTUAL SERVICES
188.00
191.782008A UTIL REV BOND PROJECT RENTAL BUILDINGSHSBC BUSINESS SOLUTIONS
191.78
36,834.04SYSTEM REPAIR OTHER IMPROVEMENT SUPPLIESHUBBELL LIGHTING INC
36,834.04
50.85WATER UTILITY G&A GENERAL CUSTOMERSHUDSON, ELLEN
50.85
114.86IRRIGATION MAINTENANCE GENERAL SUPPLIESHYDROLOGIC WATER MGMT
114.86
1,576.35EMPLOYEE FLEXIBLE SPENDING B/S UNION DUESI.U.O.E. LOCAL NO 49
Meeting of September 8, 2009 (Item No. 4i)
Subject: Vendor Claims Page 14
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Vendor AmountBusiness Unit Object
1,576.35
15.00HUMAN RESOURCES RECRUITMENTI/O SOLUTIONS INC
15.00
1,702.29POLICE G & A POLICE EQUIPMENTIDENTISYS
23.55POLICE G & A POSTAGE
1,725.84
1,050.00PAID ON CALL RECRUITMENTIFP TEST SERVICES
1,050.00
43.98ORGANIZED REC G & A GENERAL SUPPLIESIKON OFFICE SOLUTIONS
43.98
1,154.95CABLE TV G & A OTHER CONTRACTUAL SERVICESIMPLEX.NET INC
1,154.95
71.24AQUATIC PARK MAINTENANCE GENERAL SUPPLIESINDELCO
175.24WATER UTILITY G&A OTHER IMPROVEMENT SUPPLIES
246.48
261.84ROUTINE MAINTENANCE OTHER IMPROVEMENT SUPPLIESINDEPENDENT BLACK DIRT CO
261.84
312.50GROUP ADMISSION PROGRAM REVENUEINDEPENDENT SCHOOL DISTRICT #7
312.50
1,123.58OPERATIONSRADIO COMMUNICATIONSINFINITY WIRELESS
1,123.58
127.93SEWER UTILITY G&A EQUIPMENT MTCE SERVICEINTERSTATE POWER SYSTEMS INC
127.93
288.56DAMAGE REPAIR OTHER IMPROVEMENT SUPPLIESINTL SECURITY PRODUCTS
288.56
681.05PARK AND RECREATION BALANCE SH INVENTORYINVER GROVE FORD
681.05
81.25ADMINISTRATION G & A GENERAL PROFESSIONAL SERVICESIRON MOUNTAIN
61.88POLICE G & A OTHER CONTRACTUAL SERVICES
Meeting of September 8, 2009 (Item No. 4i)
Subject: Vendor Claims Page 15
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15Page -Council Check Summary
9/4/2009 -8/15/2009
Vendor AmountBusiness Unit Object
143.13
71.88DAMAGE REPAIR GENERAL SUPPLIESJ & F REDDY RENTS
71.88
33.90WATER UTILITY G&A GENERAL CUSTOMERSJACOBSON, TODD
33.90
74,831.18CONSTRUCTION PAYMENTS IMPROVEMENTS OTHER THAN BUILDIJEDLICKI INC, G F
74,831.18
31.11PAINTINGOTHER IMPROVEMENT SUPPLIESJERRY'S MIRACLE MILE
23.43PARK AND RECREATION BALANCE SH INVENTORY
54.54
10.13WATER UTILITY G&A OFFICE EQUIPMENTJM CONSULTING LTD
10.13
130.12PARK AND RECREATION BALANCE SH INVENTORYJOHNSON LUBRICANTS, BOB
130.12
125.00KICKBALLOTHER CONTRACTUAL SERVICESJOHNSON, KYLE
200.00SOFTBALLOTHER CONTRACTUAL SERVICES
325.00
269,990.002008A UTIL REV BOND PROJECT BUILDINGS & STRUCTURESJORGENSON CONSTRUCTION INC
269,990.00
717.13PARK GROUNDS MAINTENANCE GENERAL SUPPLIESJRK SEED & SURG SUPPLY
717.13
764.88EMPLOYEE FLEX SPEND G&A TUITIONKAMPA, MARK
764.88
309.98WATER UTILITY G&A GENERAL CUSTOMERSKAMPMAN, CAROL
309.98
599.46PARK AND RECREATION BALANCE SH INVENTORYKATH FUEL OIL SERVICE
599.46
3,000.00ESCROWSBROOKSIDE TRAFFIC STUDYKEITH, ANDREW
3,000.00
Meeting of September 8, 2009 (Item No. 4i)
Subject: Vendor Claims Page 16
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16Page -Council Check Summary
9/4/2009 -8/15/2009
Vendor AmountBusiness Unit Object
1,207.30ESCROWSDuke Realty - West EndKENNEDY & GRAVEN
644.00ESCROWS
1,851.30
1,000.00WATER UTILITY G&A GENERAL CUSTOMERSKRAL, JESSICA
1,000.00
1,732.02PARK AND RECREATION BALANCE SH INVENTORYKRIS ENGINEERING INC
1,732.02
1,027.76BLDG/GROUNDS OPS & MAINT BLDG/STRUCTURE SUPPLIESKRUGE-AIR INC
393.28BLDG/GROUNDS OPS & MAINT BUILDING MTCE SERVICE
1,421.04
115.31PATCHING-PERMANENT OTHER IMPROVEMENT SUPPLIESLAKES GAS CO
55.98-CRACK SEALING PROJECTS OTHER IMPROVEMENT SUPPLIES
7.41PARK MAINTENANCE G & A GENERAL SUPPLIES
66.74
37.63HOUSING REHAB BUDGET MEETING EXPENSELARSEN, KATHY
37.63
163.47ELECTRICAL SYSTEM MTCE BLDG/STRUCTURE SUPPLIESLARSON, JH CO
163.47
2,352.00EMPLOYEE FLEXIBLE SPENDING B/S UNION DUESLAW ENFORCEMENT LABOR SERVICES
2,352.00
96,491.25EMPLOYEE FLEX SPEND G&A League of MN Cities dept'l expLEAGUE OF MN CITIES INSURANCE
52,791.30UNINSURED LOSS G&A UNINSURED LOSS
149,282.55
438.35SUMMER PLAYGROUNDS MILEAGE-PERSONAL CARLEE, KATHLEEN
438.35
139.69WATER UTILITY G&A GENERAL CUSTOMERSLEE, MATT
139.69
59.98INSPECTIONS G & A GENERAL SUPPLIESLIFE UNIFORM
59.98
Meeting of September 8, 2009 (Item No. 4i)
Subject: Vendor Claims Page 17
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17Page -Council Check Summary
9/4/2009 -8/15/2009
Vendor AmountBusiness Unit Object
22.50GROUP ADMISSION PROGRAM REVENUELIVING CHRIST CHILDCARE
22.50
238.59POSTAL SERVICES COMPUTER SERVICESLOGIS
38,228.00APPLICATION SUPPORT/SERVICE COMPUTER SERVICES
4,583.00NETWORK SUPPORT SERVICES COMPUTER SERVICES
3,812.54TECHNOLOGY REPLACE G&A OFFICE FURNITURE & EQUIPMENT
46,862.13
892.87PARK AND RECREATION BALANCE SH INVENTORYLUBRICATION TECHNOLOGIES INC
190.00VEHICLE MAINTENANCE G&A CLEANING/WASTE REMOVAL SERVICE
1,082.87
51.32ORGANIZED REC G & A MILEAGE-PERSONAL CARLUTTERMAN, JESSE
51.32
657.53FINANCE G & A OFFICE SUPPLIESM-K GRAPHICS
657.53
550.00ACCIDENT REPAIR EQUIPMENT MTCE SERVICEMAACO AUTO PAINTING
550.00
583.78EMPLOYEE FLEX SPEND G&A TUITIONMAHONEY, SARAH
583.78
150.19SSD 2 G&A OTHER CONTRACTUAL SERVICESMAPLE CREST LANDSCAPE
150.19
93.63WATER UTILITY G&A GENERAL CUSTOMERSMCCLURE PROPERTIES LLC
93.63
150.00NEIGHBORHOOD OUTREACH TRAININGMCPA
150.00
523.20WESTWOOD G & A GENERAL SUPPLIESMENARDS
94.05WESTWOOD G & A OTHER IMPROVEMENT SUPPLIES
32.17BUILDING MAINTENANCE GENERAL SUPPLIES
488.14WATER UTILITY G&A BLDG/STRUCTURE SUPPLIES
1,137.56
1,666.50STORM WATER UTILITY G&A SUBSCRIPTIONS/MEMBERSHIPSMETRO BLOOMS
1,666.50
Meeting of September 8, 2009 (Item No. 4i)
Subject: Vendor Claims Page 18
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18Page -Council Check Summary
9/4/2009 -8/15/2009
Vendor AmountBusiness Unit Object
203.00OPERATIONSEQUIPMENT PARTSMETRO FIRE INC
203.00
285,423.79OPERATIONSCLEANING/WASTE REMOVAL SERVICEMETROPOLITAN COUNCIL
285,423.79
46.12DESKTOP SUPPORT/SERVICES OFFICE EQUIPMENTMICRO CENTER
46.12
80.46POLICE G & A GENERAL PROFESSIONAL SERVICESMID AMERICA BUSINESS SYSTEMS
80.46
2,443.41SEALCOAT PREPARATION OTHER IMPROVEMENT SUPPLIESMIDWEST ASPHALT CORP
3,067.99PATCHING-PERMANENT OTHER IMPROVEMENT SUPPLIES
1,051.56PARK MAINTENANCE G & A IMPROVEMENTS OTHER THAN BUILDI
1,051.57PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICES
7,614.53
869.57OPERATIONSFIRE PREVENTION SUPPLIESMIDWEST BADGE & NOVELTY CO
869.57
1,910.00WATER UTILITY G&A OTHER IMPROVEMENT SUPPLIESMIDWEST TESTING LLC
1,910.00
1,594.00APPLICATION SUPPORT/SERVICES OFFICE EQUIPMENTMINNEAPOLIS FINANCE DEPT
1,594.00
1,361.06EMPLOYEE FLEXIBLE SPENDING B/S WAGE GARNISHMENTSMINNESOTA CHILD SUPPORT PYT CT
1,361.06
3,675.00PE INVEST/REVIEW/PER IMPROVEMENTS OTHER THAN BUILDIMINNESOTA POLLUTION CONTROL AG
3,675.00
34.11PARK MAINTENANCE G & A GENERAL SUPPLIESMINNESOTA WANNER COMPANY
34.11
187.03GENERAL REPAIR EQUIPMENT MTCE SERVICEMINT CONDITION DETAILING
187.03
55.00COMM DEV PLANNING G & A TRAININGMNAPA
55.00
Meeting of September 8, 2009 (Item No. 4i)
Subject: Vendor Claims Page 19
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19Page -Council Check Summary
9/4/2009 -8/15/2009
Vendor AmountBusiness Unit Object
68.66OPERATIONSTRAININGMNSCU MRTC
68.66
150.00PARK MAINTENANCE G & A TRAININGMPSA
150.00
100.00PUBLIC WORKS G & A MEETING EXPENSEMPWA
50.00ENGINEERING G & A MEETING EXPENSE
150.00
359.46PARK AND RECREATION BALANCE SH INVENTORYMTI DISTRIBUTING CO
359.46
438.00WATER UTILITY G&A OTHER CONTRACTUAL SERVICESMVTL LABORATORIES
265.00REILLY BUDGET OTHER CONTRACTUAL SERVICES
703.00
1,464.00EMPLOYEE FLEX SPEND G&A TUITIONNADEM, SIAR
1,464.00
631.05PARK AND RECREATION BALANCE SH INVENTORYNAPA (GENUINE PARTS CO)
58.45PARK MAINTENANCE G & A GENERAL SUPPLIES
554.26VEHICLE MAINTENANCE G&A GENERAL SUPPLIES
17.91SEWER UTILITY G&A EQUIPMENT PARTS
187.88SEWER UTILITY G&A OTHER
1,449.55
127.60ASSESSING G & A MILEAGE-PERSONAL CARNATHANSON, BRIDGET
127.60
2,500.00ESCROWSBROOKSIDE TRAFFIC STUDYNELSON, JENNIFER
2,500.00
7.86-PARK AND RECREATION BALANCE SH DUE TO OTHER GOVTSNEW PIG CORPORATION
122.15VEHICLE MAINTENANCE G&A SMALL TOOLS
114.29
79.34ADMINISTRATION G & A TELEPHONENEXTEL COMMUNICATIONS
207.88HUMAN RESOURCES TELEPHONE
332.43RESEARCH & DEVELOPMENT TELEPHONE
72.34ASSESSING G & A TELEPHONE
Meeting of September 8, 2009 (Item No. 4i)
Subject: Vendor Claims Page 20
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20Page -Council Check Summary
9/4/2009 -8/15/2009
Vendor AmountBusiness Unit Object
123.42FINANCE G & A TELEPHONE
267.29EDA / HA REIMBURSEMENT TELEPHONE
1,230.91POLICE G & A TELEPHONE
655.36OPERATIONSTELEPHONE
72.34INSPECTIONS G & A TELEPHONE
262.25ENGINEERING G & A TELEPHONE
425.70PUBLIC WORKS OPS G & A TELEPHONE
142.64PARK AND REC G&A TELEPHONE
334.65ORGANIZED REC G & A TELEPHONE
321.75PARK MAINTENANCE G & A TELEPHONE
72.34ENVIRONMENTAL G & A TELEPHONE
301.17WESTWOOD G & A TELEPHONE
72.34REC CENTER/AQUATIC PARK SAL TELEPHONE
121.31VEHICLE MAINTENANCE G&A TELEPHONE
402.51WATER UTILITY G&A TELEPHONE
122.80SEWER UTILITY G&A TELEPHONE
38.60SOLID WASTE G&A TELEPHONE
5,659.37
3,033.00ADMINISTRATION G & A LIQUORNOODLES & COMPANY
3,033.00
1,083.99AQUATIC PARK MAINTENANCE GENERAL SUPPLIESNORTHERN AIRE SWIMMING POOLS
1,083.99
1,237.61WATER UTILITY G&A OTHER IMPROVEMENT SERVICENORTHERN WATER WORKS SUPPLY
1,237.61
275.00HUMAN RESOURCES TRAININGNORTHSTAR CHAPTER APA
20.00HUMAN RESOURCES MEETING EXPENSE
295.00
185.52ENGINEERING G & A EQUIPMENT MTCE SERVICEOCE
185.52NETWORK SUPPORT/SERVICES OFFICE EQUIPMENT
371.04
221.10WESTWOOD G & A MILEAGE-PERSONAL CAROESTREICH, MARK
221.10
186.14ADMINISTRATION G & A GENERAL SUPPLIESOFFICE DEPOT
86.15HUMAN RESOURCES OFFICE SUPPLIES
29.67ASSESSING G & A OFFICE SUPPLIES
Meeting of September 8, 2009 (Item No. 4i)
Subject: Vendor Claims Page 21
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21Page -Council Check Summary
9/4/2009 -8/15/2009
Vendor AmountBusiness Unit Object
61.53FINANCE G & A OFFICE SUPPLIES
52.01GENERAL INFORMATION OFFICE SUPPLIES
42.28FACILITIES MCTE G & A OFFICE SUPPLIES
201.82POLICE G & A OFFICE SUPPLIES
230.09-POLICE G & A OFFICE EQUIPMENT
21.06COMMUNITY SERVICE OFFICER OFFICE SUPPLIES
4.66E-911 PROGRAM OFFICE SUPPLIES
70.74INSPECTIONS G & A GENERAL SUPPLIES
97.05PUBLIC WORKS G & A OFFICE SUPPLIES
6.65PUBLIC WORKS OPS G & A OFFICE SUPPLIES
6.65PARK MAINTENANCE G & A OFFICE SUPPLIES
34.87VEHICLE MAINTENANCE G&A OFFICE SUPPLIES
104.95SEWER UTILITY G&A OFFICE SUPPLIES
776.14
131.85NETWORK SUPPORT SERVICES DATACOMMUNICATIONSOFFICE OF ENTERPRISE TECHNOLOG
62.86VOICE SYSTEM MTCE TELEPHONE
4,001.68FACILITY OPERATIONS TELEPHONE
96.43NEIGHBORHOOD OUTREACH TELEPHONE
723.20COMMUNICATIONS/GV REIMBURSEABL TELEPHONE
5,016.02
1,417.66INSPECTIONS G & A GENERAL PROFESSIONAL SERVICESOFFICE TEAM
1,417.66
3,128.13PORTABLE TOILETS/FIELD MAINT OTHER CONTRACTUAL SERVICESON SITE SANITATION
106.88WESTWOOD G & A OTHER CONTRACTUAL SERVICES
96.18NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICES
12.212008A UTIL REV BOND PROJECT RENTAL BUILDINGS
3,343.40
75.07NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICESPANNELL, LISA
75.07
14.23NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICESPARADA, LINETTE
14.23
280.00SOCCEROTHER CONTRACTUAL SERVICESPENKERT, JEREMY
100.00SOFTBALLOTHER CONTRACTUAL SERVICES
380.00
442.06PARK BUILDING MAINTENANCE BLDG/STRUCTURE SUPPLIESPETERSEN ALUMINUM CORP
Meeting of September 8, 2009 (Item No. 4i)
Subject: Vendor Claims Page 22
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22Page -Council Check Summary
9/4/2009 -8/15/2009
Vendor AmountBusiness Unit Object
442.06
2.66WATER UTILITY G&A OFFICE SUPPLIESPETTY CASH
9.67WATER UTILITY G&A GENERAL SUPPLIES
5.92WATER UTILITY G&A OTHER IMPROVEMENT SUPPLIES
19.68SEWER UTILITY G&A EQUIPMENT PARTS
37.93
8.80POSTAL SERVICES POSTAGEPETTY CASH - WWNC
51.89WESTWOOD G & A GENERAL SUPPLIES
7.15WESTWOOD G & A MILEAGE-PERSONAL CAR
67.84
93.52PARK GROUNDS MAINTENANCE OTHER CONTRACTUAL SERVICESPHILIP'S TREE CARE INC
93.52
111.50GROUP ADMISSION PROGRAM REVENUEPLAYWORKS
111.50
819.82PARK AND RECREATION BALANCE SH INVENTORYPOMP'S TIRE SERVICE INC
819.82
209.64JUNIOR NATURALISTS GENERAL SUPPLIESPOPE, DREW
209.64
297.01WATER UTILITY G&A POSTAGEPOSTMASTER - PERMIT #603
297.01SEWER UTILITY G&A POSTAGE
297.00SOLID WASTE COLLECTIONS POSTAGE
297.00STORM WATER UTILITY G&A POSTAGE
1,188.02
1,784.91STORM WATER UTILITY G&A OTHER IMPROVEMENT SERVICEPRAIRIE RESTORATIONS INC
1,784.91
19,943.94TREE DISEASE PUBLIC CLEANING/WASTE REMOVAL SERVICEPRECISION LANDSCAPE & TREE
19,943.94
100.00HOLIDAY PROGRAMS OTHER CONTRACTUAL SERVICESPRETTNER, GEOFF
100.00
58.62NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICESPROJECT FOR PRIDE IN LIVING
58.62
Meeting of September 8, 2009 (Item No. 4i)
Subject: Vendor Claims Page 23
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23Page -Council Check Summary
9/4/2009 -8/15/2009
Vendor AmountBusiness Unit Object
200.00BLDG/GROUNDS OPS & MAINT BUILDING MTCE SERVICEPUMP & METER SERVICE
200.00
5,747.93WATER UTILITY G&A OTHER IMPROVEMENT SERVICEQUALITY RESTORATION SERVICES I
1,475.79STORM WATER UTILITY G&A OTHER IMPROVEMENT SERVICE
7,223.72
27.58VEHICLE MAINTENANCE G&A POSTAGEQUICKSILVER EXPRESS COURIER
27.58
8,430.43PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICESQUIRING EXCAVATING LLC
8,430.43
1,423.52COMMUNICATIONS/GV REIMBURSEABL TELEPHONEQWEST
524.00COMMUNICATIONS/GV REIMBURSEABL DATACOMMUNICATIONS
1,947.52
2,010.17FACILITY OPERATIONS GARBAGE/REFUSE SERVICERANDY'S SANITATION INC
906.57REC CENTER BUILDING GARBAGE/REFUSE SERVICE
88.38WATER UTILITY G&A GARBAGE/REFUSE SERVICE
672.16SOLID WASTE COLLECTIONS GARBAGE/REFUSE SERVICE
3,677.28
4,276.89COMMUNITY PARTNERSHIPS OTHER CONTRACTUAL SERVICESREACH FOR RESOURCES INC
4,276.89
553.50STREET CAPITAL PROJ G & A IMPROVEMENTS OTHER THAN BUILDIREED BUSINESS INFORMATION
553.50
675.00MOVE-UP PROGRAM SERVICES/MRKTG OTHER CONTRACTUAL SERVICESREHKAMP LARSON ARCHITECTS INC
675.00
40.00GENERAL REPAIR EQUIPMENT MTCE SERVICERESTORATION AUTO GLASS NEW BRI
40.00
225.00AQUATIC PARK G & A TRAININGROCKERS, ELIZABETH
225.00
100.00PERFORMING ARTS OTHER CONTRACTUAL SERVICESRUMMLER, STEVE
100.00
Meeting of September 8, 2009 (Item No. 4i)
Subject: Vendor Claims Page 24
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24Page -Council Check Summary
9/4/2009 -8/15/2009
Vendor AmountBusiness Unit Object
400.00PERFORMING ARTS OTHER CONTRACTUAL SERVICESRYDER, CHRIS
400.00
931.09WESTWOOD G & A GENERAL SUPPLIESSA-AG INC
931.09
450.00MOVE-UP PROGRAM SERVICES/MRKTG OTHER CONTRACTUAL SERVICESSALA ARCHITECTS INC
450.00
877.76SUMMER FIELDTRIPS GENERAL SUPPLIESSAM'S CLUB
19.26WESTWOOD G & A OFFICE SUPPLIES
189.18HALLOWEEN PARTY GENERAL SUPPLIES
1,056.73CONCESSIONSGENERAL SUPPLIES
1,119.06CONCESSIONSCONCESSION SUPPLIES
3,261.99
28.28WATER UTILITY G&A GENERAL CUSTOMERSSAVAGE, ARLEEN
28.28
40.54WATER UTILITY G&A GENERAL CUSTOMERSSAXON/MINNESOTA REALTY
40.54
6,597.12PARK AND RECREATION BALANCE SH INVENTORYSCHARBER & SONS
6,597.12
187.00ASSESSING G & A MILEAGE-PERSONAL CARSCHOMER, KELLEY
187.00
36.99FINANCE G & A OFFICE SUPPLIESSCHWAAB INC
36.99
666.90PARK MAINTENANCE G & A OTHER CONTRACTUAL SERVICESSECURE TECHS INC
666.90
16,608.32PE INVEST/REVIEW/PER IMPROVEMENTS OTHER THAN BUILDISEH
1,861.90SEWER UTILITY G&A GENERAL PROFESSIONAL SERVICES
308.00STORM WATER UTILITY G&A OTHER CONTRACTUAL SERVICES
18,778.22
2,714.63TREE DISEASE PRIVATE CLEANING/WASTE REMOVAL SERVICESHADYWOOD TREE EXPERTS INC.
2,714.63
Meeting of September 8, 2009 (Item No. 4i)
Subject: Vendor Claims Page 25
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25Page -Council Check Summary
9/4/2009 -8/15/2009
Vendor AmountBusiness Unit Object
98.89NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICESSHARE, JOHN
98.89
228.66PAINTINGOTHER IMPROVEMENT SUPPLIESSHERWIN-WILLIAMS CO
228.66
168.00CLEANING/DEBRIS REMOVAL CLEANING/WASTE REMOVAL SERVICESKB ENVIRONMENTAL
168.00
3,500.00HUMAN RESOURCES TRAINING REVENUESKILLPATH ON-SITE
3,500.00
1,583.72EMPLOYEE FLEXIBLE SPENDING B/S UNION DUESSLP ASSOC OF FIREFIGHTERS #993
1,583.72
99.00TV PRODUCTION OTHER CONTRACTUAL SERVICESSMITH, SCOTT
99.00
271.80OPERATIONSEQUIPMENT MTCE SERVICESOUTHTOWN REFRIGERATION INC
271.80
2,119.47DESKTOP SUPPORT/SERVICES DATACOMMUNICATIONSSPRINT
2,119.47
50.00WATER UTILITY G&A EQUIPMENT MTCE SERVICESPS COMPANIES INC
50.00
3,563.80PE INVES/REV/PERMITS IMPROVEMENTS OTHER THAN BUILDISRF CONSULTING GROUP INC
141.77CE INSPECTION IMPROVEMENTS OTHER THAN BUILDI
22,355.67CE DESIGN IMPROVEMENTS OTHER THAN BUILDI
26,061.24
2,967.92PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICESST CROIX REC CO
2,967.92
198.00OFF-LEASH DOG PARK GENERAL SUPPLIESSTITCHIN POST
130.56WESTWOOD G & A OPERATIONAL SUPPLIES
328.56
80.16PATROLPOLICE EQUIPMENTSTREICHER'S
80.16
Meeting of September 8, 2009 (Item No. 4i)
Subject: Vendor Claims Page 26
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26Page -Council Check Summary
9/4/2009 -8/15/2009
Vendor AmountBusiness Unit Object
125.00WATER UTILITY G&A GENERAL CUSTOMERSSTRONG, ANN
125.00
79.45PARK AND RECREATION BALANCE SH INVENTORYSUBURBAN TIRE WHOLESALE
79.45
125.14ADMINISTRATION G & A LEGAL NOTICESSUN NEWSPAPERS
150.15PARK IMPROVE CAPITAL PROJECT IMPROVEMENTS OTHER THAN BUILDI
275.29
225.00AQUATIC PARK G & A TRAININGSWEENEY, NICK
225.00
165.30POLICE G & A SUBSISTENCE SUPPLIESTARGET BANK
165.30
225.00MOVE-UP PROGRAM SERVICES/MRKTG OTHER CONTRACTUAL SERVICESTEA2
225.00
237.50SEWER UTILITY G&A GENERAL PROFESSIONAL SERVICESTECH SALES COMPANY
237.50
63.21ADMINISTRATION G & A OTHER CONTRACTUAL SERVICESTELELANGUAGE INC
63.21
149.11WESTWOOD G & A BUILDING MTCE SERVICETERMINIX INT
97.00BUILDING MAINTENANCE BUILDING MTCE SERVICE
48.27WATER UTILITY G&A BLDG/STRUCTURE SUPPLIES
294.38
3,100.00REILLY BUDGET OTHER CONTRACTUAL SERVICESTESTAMERICA LABORATORIES INC
3,100.00
19,197.40PARK AND RECREATION BALANCE SH INVENTORYTHANE HAWKINS POLAR CHEVROLET
19,197.40
723.75ADMINISTRATION G & A OTHER CONTRACTUAL SERVICESTIMESAVER OFF SITE SECRETARIAL
723.75
7,109.08ENGINEERING G & A ENGINEERING SERVICESTKDA
437.96CE INSPECTION IMPROVEMENTS OTHER THAN BUILDI
7,547.04
Meeting of September 8, 2009 (Item No. 4i)
Subject: Vendor Claims Page 27
9/2/2009CITY OF ST LOUIS PARK 10:04:45R55CKSUM LOG23000VO
27Page -Council Check Summary
9/4/2009 -8/15/2009
Vendor AmountBusiness Unit Object
291.83PARK AND RECREATION BALANCE SH INVENTORYTOWMASTER
291.83
1,671.082008A UTIL REV BOND PROJECT RENTAL BUILDINGSTRANSPORTATION SUPPLIES INC
1,671.08
200.00SOFTBALLOTHER CONTRACTUAL SERVICESTRAUTMANN, JOHN
200.00
225.00MOVE-UP PROGRAM SERVICES/MRKTG OTHER CONTRACTUAL SERVICESTREHUS
225.00
650.00VEHICLE MAINTENANCE G&A EQUIPMENT MTCE SERVICETRIPLE L TRANSPORTATION
650.00
96.55GROUNDS MTCE LANDSCAPING MATERIALSTRUGREEN CHEMLAWN
96.55
297.15PARK AND RECREATION BALANCE SH INVENTORYTURFWERKS LLC
297.15
90.68INSPECTIONS G & A BUILDINGTWIN CITY EXTERIORS
90.68
182.50COP SHOP REPAIRSUHL CO INC
182.50
26.09WATER UTILITY G&A GENERAL CUSTOMERSULFERS, NICHOLAS
26.09
49.23WATER UTILITY G&A GENERAL CUSTOMERSUNDLIN, MICHAEL
49.23
151.48OPERATIONSOPERATIONAL SUPPLIESUNIFORMS UNLIMITED (FIRE)
151.48
1,595.00WATER UTILITY G&A OTHER IMPROVEMENT SERVICEUNITED WATER & SEWER CO
1,595.00
370.65EMPLOYEE FLEXIBLE SPENDING B/S UNITED WAYUNITED WAY OF MINNEAPOLIS AREA
370.65
Meeting of September 8, 2009 (Item No. 4i)
Subject: Vendor Claims Page 28
9/2/2009CITY OF ST LOUIS PARK 10:04:45R55CKSUM LOG23000VO
28Page -Council Check Summary
9/4/2009 -8/15/2009
Vendor AmountBusiness Unit Object
9.01SYSTEM REPAIR OTHER IMPROVEMENT SUPPLIESUPS STORE
9.01
1,350.03WATER UTILITY G&A OTHERUSA BLUE BOOK
76.71SEWER UTILITY G&A SMALL TOOLS
1,426.74
31.06WATER UTILITY G&A TELEPHONEUSA MOBILITY WIRELESS INC
31.06
560.50HUMAN RESOURCES RECOGNITIONVAIL, LORI
560.50
20.58SEWER UTILITY G&A GENERAL SUPPLIESVALLEY NATIONAL GASES WV LLC
20.58
340,417.28CONSTRUCTION PAYMENTS IMPROVEMENTS OTHER THAN BUILDIVALLEY PAVING INC
340,417.28
1,100.82ENVIRONMENTAL G & A SEMINARS/CONFERENCES/PRESENTATVAUGHAN, JIM
1,100.82
40.00HUMAN RESOURCES RECRUITMENTVERIFIED CREDENTIALS
40.00
1,310.88VOICE SYSTEM MTCE TELEPHONEVERIZON WIRELESS
1,310.88
247.00OPERATIONSSUBSCRIPTIONS/MEMBERSHIPSVOLUNTEER FIREFIGHTERS' BENEFI
247.00
172.27PARK MAINTENANCE G & A GARBAGE/REFUSE SERVICEWASTE MANAGEMENT
915.10SEWER UTILITY G&A OTHER CONTRACTUAL SERVICES
55,606.66SOLID WASTE COLLECTIONS GARBAGE/REFUSE SERVICE
23,235.10SOLID WASTE COLLECTIONS YARD WASTE SERVICE
30,999.60SOLID WASTE DISPOSAL GARBAGE/REFUSE SERVICE
10,845.56SOLID WASTE DISPOSAL YARD WASTE SERVICE
121,774.29
723.50PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICESWASTE TECHNOLOGY INC
723.50
Meeting of September 8, 2009 (Item No. 4i)
Subject: Vendor Claims Page 29
9/2/2009CITY OF ST LOUIS PARK 10:04:45R55CKSUM LOG23000VO
29Page -Council Check Summary
9/4/2009 -8/15/2009
Vendor AmountBusiness Unit Object
4,728.07CONCESSIONSCONCESSION SUPPLIESWATSON CO INC
4,728.07
101.20INSPECTIONS G & A ELECTRICALWEBER ELECTRIC
369.092008A UTIL REV BOND PROJECT RENTAL BUILDINGS
470.29
536.38INSPECTIONS G & A GENERAL SUPPLIESWILLIAMS SCOTSMAN INC
1,317.312008A UTIL REV BOND PROJECT RENTAL BUILDINGS
1,853.69
28.52OPERATIONSGENERAL SUPPLIESWINDSCHITL, MARK
177.35OPERATIONSEMERGENCY PREPAREDNESS
205.87
300.00WATER UTILITY G&A GENERAL CUSTOMERSWISHART, STEVEN
300.00
181.69ORGANIZED REC G & A GENERAL SUPPLIESWRAP CITY GRAPHICS
181.69
21.93OPERATIONSELECTRIC SERVICEXCEL ENERGY
25,573.24PUBLIC WORKS OPS G & A ELECTRIC SERVICE
5,771.04PARK MAINTENANCE G & A ELECTRIC SERVICE
19.92BRICK HOUSE (1324)ELECTRIC SERVICE
88.62WW RENTAL HOUSE (1322)ELECTRIC SERVICE
43,239.23WATER UTILITY G&A ELECTRIC SERVICE
11.18OPERATIONSELECTRIC SERVICE
1,774.22REILLY BUDGET ELECTRIC SERVICE
3,065.97SEWER UTILITY G&A ELECTRIC SERVICE
866.26STORM WATER UTILITY G&A ELECTRIC SERVICE
106.80OPERATIONSELECTRIC SERVICE
80,538.41
384.94BUILDING MAINTENANCE GENERAL SUPPLIESZEE MEDICAL SERVICE
167.97AQUATIC PARK MAINTENANCE GENERAL SUPPLIES
552.91
128.25PARK AND RECREATION BALANCE SH INVENTORYZIEBART OF MINNESOTA INC
128.25
Meeting of September 8, 2009 (Item No. 4i)
Subject: Vendor Claims Page 30
9/2/2009CITY OF ST LOUIS PARK 10:04:45R55CKSUM LOG23000VO
30Page -Council Check Summary
9/4/2009 -8/15/2009
Vendor AmountBusiness Unit Object
486.70PARK AND RECREATION BALANCE SH INVENTORYZIEGLER INC
4,108.91GENERAL REPAIR EQUIPMENT MTCE SERVICE
4,595.61
Report Totals 2,548,767.27
Meeting of September 8, 2009 (Item No. 4i)
Subject: Vendor Claims Page 31
Meeting Date: September 8, 2009
Agenda Item #: 4j
City of St. Louis Park
Human Rights Commission
Minutes – May 19, 2009
City Council Chambers, City Hall
I. Call to Order
Tony Deos called the meeting to order at 7:04 p.m.
A. Roll Call
Commissioners Present: Tony Deos, Jeff Mueller, Jonathon Awasom, Vladimir Sivriver, Mohamed
Abdi and Shelley Taylor
Absent: Bill Gavzy, Stuart Morgan, Sharon Lyon
Staff: Marney Olson,
Guests: Pat Swiderski, Ada Alden from the MN League of Human Rights Commissions
B. Approval of Agenda
The agenda was approved as presented.
C. Approval of Minutes
The minutes of the April 21, 2009 meeting were approved as presented.
II. Update from the League
Ada Alden with the League of MN Human Rights Commissions shared information about the
league, a statewide organization, and discussed how the league could better connect with the St. Louis
Park HRC. Ms. Alden works with District 10 which includes four local commissions. She is going
to help us connect with these commissions to learn from one another.
Ms. Alden discussed the upcoming Human Rights Day Conference on December 4th which is going
to be sponsored jointly by the League of Human Rights Commissions and the MN Department of
Human Rights. The league is looking for local commissions to conduct workshops; however,
workshop ides are due May 29th. HRC members are invited to attend the conference.
III. Commissioner and Committee Reports
Lisa Miller resigned from the commission. We will work to fill the vacant positions in the fall.
IV. Diversity Training and Diversity Lens Recap
The commission found the training useful. Learning about the resources and experiences from each
commissioner was a valuable exercise and something that should be repeated when we get new
commissioners.
V. PAC Public Service Announcement
Pat Swiderski discussed the Public Service Announcements PAC is planning. The next PSA will be
“the Day in the Life of the SLP Police” and will include what to do if you are pulled over for a traffic
stop. Pat will bring the HRC suggestions back to PAC for ways to help non-English speaking
residents understand the PSA.
VI. Adjournment - meeting was adjourned at 8:00 pm.
Meeting Date: September 8, 2009
Agenda Item #: 6a
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Public Hearing - Liquor License - Crave.
RECOMMENDED ACTION:
Mayor to close public hearing. Motion to approve application from Crave Hospitality WE LLC,
dba Crave for an on-sale intoxicating and Sunday liquor license to be located at 1603 West End
Boulevard with the license term through March 1, 2010.
POLICY CONSIDERATION:
Does the City Council wish to approve the liquor license for Crave Hospitality WE LLC?
BACKGROUND:
The City received an application from Crave Hospitality WE LLC doing business as Crave for an
on-sale intoxicating liquor and Sunday sales licenses. The establishment plans to begin operation
during the third week in September 2009 at 1603 West End Boulevard located in the new West End
Development. The premise to be licensed is approximately 8,200 square feet consisting of 240 seats
inside and 79 outdoor patio seating.
Crave has two other locations in Minnesota - one is Crave Galleria in Edina and Crave Mall of
America in Bloomington.
The main principals involved are as follows:
Keyvan Talebi Owner
Kam Talebi Owner
Ron Engebretsen Owner
Kristine Ryan Manager
The Police Department has conducted a full investigation and has found nothing in the course of
their investigation that would warrant denial of the licenses. The application and Police report are
on file in the Office of the City Clerk should Council members wish to review the information prior
to the public hearing. The required public hearing legal notice was published in the Sun Sailor
Newspaper on August 27, 2009.
Should the Council approve the liquor licenses, no actual licenses will be issued to the applicant
until all the required compliance is met with the City Inspections Department and the State Alcohol
and Gambling Enforcement Division.
Meeting of September 8, 2009 (Item No. 6a) Page 2
Subject: Public Hearing Crave Hospitality WE LLC Liquor License
FINANCIAL OR BUDGET CONSIDERATION:
The fees for new liquor licenses are found in Appendix A - Fee Schedule of the City Code. Fees for
this applicant include $1,000 for a new license investigation fee, $7,500 for on-sale intoxicating
liquor license, and $200 for Sunday liquor license (pro-rated).
VISION CONSIDERATION:
Not applicable.
Attachments: None
Prepared by: Nancy Stroth, City Clerk
Kris Luedke, Office Assistant
Approved by: Tom Harmening, City Manager
Meeting Date: September 8, 2009
Agenda Item #: 8a
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
2010 Preliminary Budget and Tax Levy.
RECOMMENDED ACTION:
Motion to Adopt Resolution Approving Proposed 2010 Tax Levy, Approving Preliminary Budget
for 2010, and Setting Public Hearing Date for Proposed Budget and Property Tax Levy, and
Resolution Authorizing the HRA Levy for 2010.
POLICY CONSIDERATION:
Does the City Council wish to set the general property tax levy with an increase of $650,000 over
2009? This amount of property tax levy should provide for little or no tax increase on most
properties in the city.
Does the City Council desire to continue to levy the full 0.0185% of taxable market value allowable
for HRA purposes to assist in paying for infrastructure needs in redeveloping areas?
Does the City Council wish to hold a separate Truth in Taxation public hearing on December 7 and
adopt the budget on December 21?
BACKGROUND:
The City Council began discussing the 2010 budget in January of 2009. Since that time the City
Council has had numerous discussions including detailed budget discussions on June 22, August 10
and August 24. By law, the City Council must approve a preliminary tax levy and budget for 2010
and submit the tax levy certification to Hennepin County by September 15. The County will mail
out parcel specific notices to taxpayers in mid-November. Final action on the 2010 budget and tax
levy will not occur until December.
In addition to the general property taxes and the HRA levy, the City is also required to levy for debt
service to repay the 1999 General Obligation (GO) Bonds, 2003 GO Bonds, and 2005 GO Bonds.
PROPERTY TAX LEVY
For fiscal year 2010 the maximum total levy allowed is estimated to be $23,046,865. This
represents an increase of approximately $1.2 million, or 5.64%, over 2009. This amount is the
maximum allowable under the general levy limits approved by the State Legislature. This levy is
allowed to support the operations of the General Fund, Park and Recreation Fund, the Park
Improvement Fund, the Capital Replacement Fund, and the Pavement Management Fund. Special
levies, which are allowed in addition to the general levy, are permitted for debt service, public safety
wages and salaries (net of Golden Valley contributions), and the Market Value Homestead Credit
Meeting of September 8, 2009 (Item No. 8a) Page 2
Subject: 2010 Preliminary Budget and Tax Levy
unallotted by the Governor in 2008 and 2009. Based on the City Councils discussion held on
August 24, the proposed action for Council consideration is a levy increase of only $650,000 over
2009. The breakdown of the proposed tax levy for 2010 is shown in the chart below.
2009 2010 Allowed 2010 Proposed
NET LEVY LIMIT: $14,235,679 $14,472,624 $14,472,624
+ Bonded Indebtedness 1,347,000 1,358,700 1,358,700
+ Wages and Benefits for Police 6,232,714 6,260,752 6,260,752
+ MVHC Unallottment 2009 638,916 373,317
+ MVHC Unallottment 2008 315,873
TOTAL LEVY WITH SPECIAL LEVIES $21,815,393 $23,046,865 $22,465,393
The breakdown of the proposed levy by fund is shown in the table below:
2009 2010 $ Incr % Incr
Levy Levy 2010 2010
TAX CAPACITY BASED TAX LEVY
General Fund and Park & Recreation Fund* $19,043,393 $19,681,693 $638,300 3.35%
Park Improvement Fund 1,010,000 810,000 (200,000) -19.80%
Capital Replacement Fund 200,000 200,000
Pavement Management Fund 415,000 415,000 - 0.00%
Debt Service 1,347,000 1,358,700 11,700 0.87%
TOTAL TAX LEVIES $21,815,393 $22,465,393 $650,000 2.98%
* For the time being the total tax levy increase of $650,000 is being split between operations of $638,300 and
debt service of $11,700 for ease of presentation purposes. At the time of final budget adoption the City
Council will need to decide the final amount of the levy increase (but not more than the $650,000) and the
final split of any levy increase between operations and capital.
The recent decertification of the Excelsior Blvd. and Oak Park Village TIF districts provides a boost
to the City’s tax capacity in an amount equivalent to about $808,000 in property taxes. Some of
this is offset by the loss of tax capacity in other properties in the city. However, this overall increase
in tax capacity, coupled with the proposed modest increase in the property tax levy, should result in
a very modest tax increase of 0.4% or less for most homes (see attached worksheet illustrating tax
impacts of homes with varying values in the City)
BUDGET
Adopting the proposed tax levy does not totally resolve the estimated $1.8 million 2010 budget gap.
As show at the August 24 study session, a difference of as much as $403,000 under our current
assumptions still needs to be closed when the final budget is adopted. Staff will continue to pursue
each of the five previously identified budget strategies listed below in order to balance the budget by
December.
A. 2010 Wage Freeze
B. Staff Reductions/Changes
C. Increased Fees and New Fees
D. Selective/Strategic Line Item Reductions
E. Levy Adjustment for Operations
Meeting of September 8, 2009 (Item No. 8a) Page 3
Subject: 2010 Preliminary Budget and Tax Levy
TRUTH-IN-TAXATION HEARING
Legislative requirements have changed in regard to “Truth in Taxation” public hearings. The
requirement to publish and hold a special public hearing separate from adopting the tax levy has
been repealed for 2009. For that reason, we could hold the public hearing and adopt the tax levy on
the same night. The City Council could choose to do that on either regular meeting in December –
the 7th or 21st. The Council could also opt to use the same procedure as in prior years where the
hearing is held at the first regular meeting, December 7th and then adoption of the budget is at the
second, December 21st. Staff would like direction on how to proceed with the meeting schedule.
The proposed budget timeline for the remaining part of 2000 is as follows.
Budget Timeline:
September 8 Council establishes preliminary property tax levy
September 14 Council to review 2010 Housing Rehab Fund and EDA Budgets
October 12 Budget and CIP Workshop (study session)
Oct/November Council continues review of proposed budgets and CIP at study sessions
December 7 Council Truth-in-Taxation budget public hearing
December 21 Council adoption of budget, tax levy and CIP
Staff recommends setting December 7, 2009 as the date for the public hearing with final budget
adoption on December 21.
HRA LEVY
This levy was originally implemented in St. Louis Park due to legislative changes in 2001 which
significantly reduced future tax increment revenues. The City Council has elected to use the levy
proceeds for future infrastructure improvements in redevelopment areas. Thus far, some of the
HRA levy proceeds have been used to fund infrastructure studies and analysis for future
improvement projects. By law these funds could also be used for other housing and redevelopment
purposes. Given the significant infrastructure needs facing the City in the future (particularly
transportation infrastructure e.g. Hwy 7 and Wooddale and Hwy 7 and Louisiana), staff
recommends that at this point in time the HRA levy continue at the maximum allowed by law for
the 2010 budget year.
The EDA, as well as the City Council, is required to approve this levy. The EDA is scheduled to do
so on September 8 as well. As outlined in the resolution, the HRA levy cannot exceed 0.0185% of
the taxable market value of the City. As of August, 2009, Staff has calculated the maximum
Preliminary HRA Levy for 2010 to be $1,043,341. This is a $15,296 increase from 2009 HRA
Levy of $1,028,045.
Meeting of September 8, 2009 (Item No. 8a) Page 4
Subject: 2010 Preliminary Budget and Tax Levy
NEXT STEPS
Staff will continue to refine the budget numbers and review the 2010-2014 Capital Improvement
Program with the City Council during October and November. The City Council has the option
of reducing the property tax levy after the initial certification; however it cannot be increased.
FINANCIAL OR BUDGET CONSIDERATION:
The proposed budgets and tax levies will support necessary city services to be provided during 2010.
VISION CONSIDERATION:
Some of the proposed budgets and tax levies will support the four Vision strategic directions adopted
in 2007.
Attachments: Resolutions
Tax Impact Worksheet
Prepared by: Bruce DeJong, Finance Director
Approved by: Tom Harmening, City Manager
Meeting of September 8, 2009 (Item No. 8a) Page 5
Subject: 2010 Preliminary Budget and Tax Levy
RESOLUTION NO. 09-___
RESOLUTION APPROVING PROPOSED 2010 TAX LEVY,
APPROVING PRELIMINARY BUDGET FOR 2010, AND SETTING PUBLIC HEARING
DATE FOR PROPOSED BUDGET AND PROPERTY TAX LEVY
WHEREAS, The City of St. Louis Park is required by Charter and State law to approve a resolution
setting forth an annual tax levy to the Hennepin County Auditor; and
WHEREAS, Minnesota Statutes require approval of a proposed property tax levy and a preliminary
budget on or before September 15th of each year; and
WHEREAS, the City Council has received the proposed budget document;
NOW THEREFORE BE IT RESOLVED by the City Council of the City of St. Louis Park, that
the preliminary 2010 budget shall be as follows:
2010
Preliminary
General Fund Revenues:
Property Taxes $19,681,693
MVHC Loss (655,095)
Other General Revenues 8,230,108
Other Park & Recreation Revenues 2,046,294
Total General and Park & Rec Revenues $29,303,000
Expenditures:
Total General Government $6,646,970
Total Public Safety 12,356,402
Total Public Works 4,216,300
Total Non-Departmental 180,000
Total Park & Recreation $6,168,176
Total General Fund Expenditures $29,567,848
BE IT FURTHER RESOLVED that the Public Hearing required by Truth in Taxation legislation
will be held on December 7, 2009; and
Meeting of September 8, 2009 (Item No. 8a) Page 6
Subject: 2010 Preliminary Budget and Tax Levy
BE IT FURTHER RESOLVED that the City Council of the City of St. Louis Park, Hennepin
County, Minnesota, that the following sums of money be levied for collection in 2010 upon the
taxable property in said City of St. Louis Park for the following purposes:
2010
TAX CAPACITY BASED TAX LEVY Levy
General Fund and Park & Recreation Fund $19,681,693
Park Improvement Fund 810,000
Capital Replacement Fund 200,000
Pavement Management Fund 415,000
Debt Service 1,358,700
TOTAL TAX LEVIES $22,465,393
And
BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to transmit
this information to the County Auditor of Hennepin County, Minnesota and to the Minnesota
Department of Revenue in the format they request as required by law.
Reviewed for Administration Adopted by the City Council September 8, 2009
City Manager Mayor
Attest:
City Clerk
Meeting of September 8, 2009 (Item No. 8a) Page 7
Subject: 2010 Preliminary Budget and Tax Levy
RESOLUTION NO. 09-___
RESOLUTION AUTHORIZING THE HRA LEVY FOR 2010
WHEREAS, pursuant to Minnesota Statutes, Section 469.090 to 469.108 (the “EDA
Act”), the City Council of the City of St. Louis Park created the St. Louis Park Economic
Development Authority (the "Authority"); and
WHEREAS, pursuant to the EDA Act, the City Council granted to the Authority all of the
powers and duties of a housing and redevelopment authority under the provisions of the Minnesota
Statutes, sections 469.001 to 469.047 (the "HRA Act"); and
WHEREAS, Section 469.033, subdivision 6 of the Act authorizes the Authority to levy a
tax upon all taxable property within the City to be expended for the purposes authorized by the
HRA Act; and
WHEREAS, such levy may be in an amount not to exceed 0.0185 percent of taxable market
value of the City; and
WHEREAS, the Authority has filed its budget for the special benefit levy in accordance
with the budget procedures of the City in the amount of $1,043,341; and
WHEREAS, based upon such budgets the Authority will levy all or such portion of the
authorized levy as it deems necessary and proper;
NOW THEREFORE BE IT RESOLVED by the St. Louis Park City Council:
1. That approval is hereby given for the Authority to levy, for taxes payable in 2009,
such tax upon the taxable property of the City as the Authority may determine, subject to the
limitations contained in the HRA Act.
Reviewed for Administration: Adopted by the City Council September 8, 2009
City Manager Mayor
Attest:
City Clerk
Property Value Estimated City TaxDollar Incr % Incr2009 2010 2009 2010 2010 2010150,000 140,000466.85 428.66-38.18 -7.0%200,000 190,000664.52 626.82-37.70 -5.2%250,000 250,000862.19 864.612.41 0.3%300,000 300,0001,059.86 1,062.762.90 0.3%350,000 350,0001,257.54 1,260.923.38 0.3%400,000 400,0001,455.21 1,459.073.86 0.3%500,000 500,0001,824.26 1,829.094.83 0.3%600,000 600,0002,280.33 2,286.366.03 0.3%700,000 700,0002,736.39 2,743.637.24 0.3%Assumptions: 2009 tax capacity rate based on Hennepin County information. 2010 tax capacity rate based on staff estimates. Tax capacity rates increase from 1% to 1.25% for values over $500,000.SLP Taxes at $650,000 Levy IncrAssume Stratified Market Value ChangesMeeting of September 8, 2009 (Item No. 8a)
Subject: 2010 Preliminary Budget and Tax Levy Page 8
Meeting Date: September 8, 2009
Agenda Item #: 8b
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Bid Tabulation: Highway 7 & Wooddale Avenue Improvement Project - Project No. 2004-1700.
RECOMMENDED ACTION:
Motion to designate Ames Construction the lowest responsible bidder and authorize execution of a
contract with the firm in the amount of $11,568,953.11 for the Highway 7 & Wooddale Avenue
Improvement Project - Project No. 2004-1700.
POLICY CONSIDERATION:
Does the City Council wish to take the final step which will allow the project to move forward?
BACKGROUND:
Project Information:
On August 3, 2009, the City Council received an update with regards to the proposed project. At
this meeting the Council also approved cooperative agreements with the Minnesota Department of
Transportation (Mn/DOT) and the Metropolitan Council (Metropolitan Council Environmental
Services). These agreements assigned specific cost, project management, and other respective agency
responsibilities during the course of construction.
Bid Information:
Bids were received on August 13, 2009 for the Highway 7 and Wooddale Improvement Project. A
total of seven (7) bids were received for this project. An advertisement for bids was published in the
St. Louis Park Sun-Sailor on July 16 and 23, 2009 and in the Construction Bulletin on July 20, 27,
and August 3, 2009. A summary of the bid results are as follows:
CONTRACTOR BID AMOUNT
Ames Construction $11,568,953.11
Lunda Construction $12,625,205.55
Shafer Contracting $13,075,049.89*
S. R. Weidema $13,754,042.24
Forest Lake Contracting $13,921,292.45
C.S. McCrossan $14,115,699.25*
Park Construction $14,742,650.01*
Engineer’s Estimate $14,930,337.61
* Bid corrected upon extension
Meeting of September 8, 2009 (Item No. 8b) Page 2
Subject: Bid Tabulation: Highway 7 & Wooddale Improvement - Project No. 2004-1700
Evaluation of Bids:
Staff has reviewed all of the bids submitted, has tabulated the results, and recommends Ames
Construction as the lowest responsible bidder. Ames Construction is a reputable contractor that has
successfully performed similar projects of this magnitude.
In addition, all bid documentation required as part of the delegated contract process for federally
funded projects was submitted to Mn/DOT by Ames Construction. Mn/DOT has reviewed the
documentation and has cleared this project for award to Ames Construction.
Construction Timeline:
Construction is planned to begin by October 1, 2009 and is expected to be substantially completed
by the end of 2010.
Stage 1 - Highway 7 mainline traffic will be shifted to the north side of the corridor to allow for
work on the south side of the highway corridor to proceed. Access to and from Highway 7 from
Wooddale (on the south side) will be closed. During this time, an extensive amount of utility
relocation (including the MCES sanitary sewer forcemain) will be occurring. Relocation of the
south frontage road will also take place during this stage, along with construction of the south exit
and entrance ramps and abutments for the new Wooddale Avenue Bridge that will extend over
Highway 7. Access to and from Highway 7 from Wooddale on the north side will be limited to a
right-in and right-out movement. Stage 1 is expected to last through the spring of 2010. The
contractor’s work plan and the weather will determine how much, if any, work can be accomplished
over the winter season.
Stage 2 - Highway 7 mainline traffic will be shifted to the south side of the corridor to allow for
work on the north side of the highway corridor to proceed. Access to and from Highway 7 from
Wooddale (on the north side) will be closed. During this time, construction of the north exit and
entrance ramps and abutments for the new Wooddale Bridge that will extend over Highway 7 will
be completed. Access to and from Highway 7 from Wooddale on the south will be limited to right-
in and right-out movements. Completing Stage 2 will be the setting of the bridge beams and
completion of the bridge itself. Completion of Stage 2 and the opening of full interchange access is
expected to be completed in the fall of 2010.
Stage 3 – Center median work, completion of stormwater detention areas, and miscellaneous
restoration work will occur during the remainder of the 2010 construction season. Final restoration,
including turf restoration and plantings will be completed by June of 2011.
FINANCIAL OR BUDGET CONSIDERATION:
The funding scenario presented to the City Council has been updated, based on the bids received.
Ultimate costs will not be known until all right of way acquisition costs have been determined
through the condemnation process and construction itself has been completed. However, the
following estimation can be provided at this time:
Meeting of September 8, 2009 (Item No. 8b) Page 3
Subject: Bid Tabulation: Highway 7 & Wooddale Improvement - Project No. 2004-1700
Expenditures
Construction (without MCES Force Main) $9,572,549.21
Right of Way $4,500,000.00
Preliminary Engineering/Admin $1,300,000.00
Construction Engineering/Admin $900,000.00
Total $16,272,549.21
Funding Sources
Federal (STIP) Funds $4,745,947.16
ARRA Funding (Stimulus)* $3,465,000.00
Local Funds (for Construction) $1,361,602.05
Local Funds (for ROW and Engineering) $5,800,000.00
Mn/DOT – Const. Eng/Admin $900,000.00
Total $16,272,549.21
* On April 21, the Metropolitan Council approved the allocation of stimulus money for this project
- $2,507,500 in State ARRA funds and $957,500 in Met Council ARRA funds.
The total costs of the MCES forcemain project (construction costs of $1,996,404.90 plus R/W and
engineering costs) are estimated to be less than $3,000,000. None of those costs have been included
in the amounts listed above as they will all be paid for by MCES per the terms of the Cooperative
Agreement.
When this project was discussed by the City Council on August 3, the estimated local costs were
$8,750,000. Based on the bids received and the information noted above, the estimated cost to the
City is now $7,161,000 or a difference of approximately $1,589,000.
Please note that contingencies normally estimated at 10% of the contract cost are not included in the
figures above (nor were they included in the August 3 figures). STP funds totaling $5,885,000 were
granted to the city for this project; based on the low bid, $4,745,947.16 of those funds have been
applied to the project at this point. Of those remaining STP funds, $536,045.96 have been reserved
to fund eligible project contingencies should that need arise. These contingency funds are available
at an 80 STP/20 City prorate. Any STP funds not used for this project will be redistributed by the
Met Council through their regional solicitation process at some future date.
Meeting of September 8, 2009 (Item No. 8b) Page 4
Subject: Bid Tabulation: Highway 7 & Wooddale Improvement - Project No. 2004-1700
VISION CONSIDERATION:
The following Strategic Direction and focus area was identified by Council in 2007:
St. Louis Park is committed to being a connected and engaged community.
Focus will be on:
• Promoting regional transportation issues and related dedicated funding sources
affecting St. Louis Park including but not limited to Hwy. 100 and SWLRT.
Attachments: None
Prepared by: Scott Brink, City Engineer
Reviewed by: Michael P. Rardin, Director of Public Works
Kevin Locke, Director of Community Development
Bruce DeJong, Director of Finance
Approved by: Tom Harmening, City Manager