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HomeMy WebLinkAbout2009/07/06 - ADMIN - Agenda Packets - City Council - RegularREVISED AGENDA JULY 6, 2009 COUNCIL CHAMBERS 7:30 p.m. CITY COUNCIL MEETING – Council Chambers 1. Call to Order 1a. Pledge of Allegiance 1b. Roll Call 2. Presentations -- None 3. Approval of Minutes 3a. Study Session Minutes June 8, 2009 3b. Closed Executive Session Minutes June 15, 2009 3c. Special Study Session Minutes June 15, 2009 3d. City Council Minutes June 15, 2009 3e. Study Session Minutes June 22, 2009 4. Approval of Agenda and Items on Consent Calendar NOTE: The Consent Calendar lists those items of business which are considered to be routine and/or which need no discussion. Consent items are acted upon by one motion. If discussion is desired by either a Councilmember or a member of the audience, that item may be moved to an appropriate section of the regular agenda for discussion. The items for the Consent Calendar are listed on the last page of the Agenda. Recommended Action: Motion to approve the agenda as presented and to approve items on the consent calendar. (Alternatively: Motion to add or remove items from the agenda, motion to move items from consent calendar to regular agenda for discussion and to approve those items remaining on the consent calendar.) 5. Boards and Commissions 5a. Reappointment of Citizen Representative to Boards and Commissions Recommended Action: Motion to reappoint Commissioner Justin Kaufman as a city representative to the Housing Authority. 6. Public Hearings 6a. Public Hearing and Resolution Authorizing Issuance, Sale, And Delivery Of Educational Facility Revenue Notes (Groves Academy Project), Series 2009. Recommended Action: Mayor to close public hearing and motion to adopt Resolution of the City Council of the City of St. Louis Park, Minnesota, Authorizing the Issuance, Sale, And Delivery of its Educational Facility Revenue Notes (Groves Academy Project), Series 2009.authorizing Groves Academy to sell the private activity revenue bonds. Meeting of July 6, 2009 City Council Agenda 7. Requests, Petitions, and Communications from the Public 8. Resolutions, Ordinances, Motions and Discussion Items 8a. RBH Investments --- Rezoning from High-Density Multiple-Family Residence (RC) to Office (O) Recommended Action: Planning Commission and staff recommend: Adopt the first reading of an ordinance amending the Official Zoning Map to change the zoning of 2460 State Highway 100 from High-Density Multiple-Family Residence (RC) District to Office (O) District, and set the second reading for July 20, 2009 8b. Bid Tabulation Municipal Service Center Expansion/Renovation --- Project No. 2008-1900 Recommended Action: Motion to designate Jorgenson Construction Inc. the lowest responsible bidder and authorize execution of a contract with the firm in the amount of $8,164,000 for the expansion/renovation of the Municipal Service Center Project No. 2008-1900. 9. Communication Auxiliary aids for individuals with disabilities are available upon request. To make arrangements, please call the Administration Department at 952/924-2525 (TDD 952/924-2518) at least 96 hours in advance of meeting. St. Louis Park Economic Development Authority and regular City Council meetings are carried live on Civic TV cable channel 17 and replays are frequent; check www.parktv.org for the schedule. The meetings are also streamed live on the internet at www.parktv.org, and saved for Video on Demand replays. The agenda is posted on Fridays on the official city bulletin board in the lobby of City Hall and on the text display on Civic TV cable channel 17. The agenda and full packet are available by noon on Friday on the city’s website. Meeting of July 6, 2009 City Council Agenda 4. CONSENT CALENDAR 4a. Adopt Resolution authorizing the Fire Chief to submit a grant application to the United States Department of Homeland Security (DHS) for American Recovery & Reinvestment Act (ARRA) Assistance to Firefighters Fire Station Construction Grants and for the city to administer the grant funding and act as the fiscal agent for the formula funds 4b. Adopt Resolution authorizing the City Manager to accept a grant award from the Park Nicollet Foundation and to administer the grant funding and act as the fiscal agent for the City 4c. Adopt Resolution accepting a donation from NORC in the amount of $5,000 for purchase and distribution of File of Life materials for the Fire Department 4d. Adopt Resolution ordering the abatement of the hazardous excavation condition located at 3505 Texas Avenue South 4e. Adopt Resolution establishing a special assessment for the repair of the water service line at 2951 Rhode Island Avenue South 4f. Designate Ron Kassa Construction, Inc. the lowest responsible bidder and authorize execution of a contract with the firm in the amount of $219,653.75 for the 2009 Random Concrete Repair Project --- Project No. 2009-0003, 2009-0004, and 2009-0006 4g. Designate Allied Blacktop Company the lowest responsible bidder and authorize execution of contract with the firm in the amount of $294,202.49 for Street Maintenance Project (Sealcoat Streets - Area 1 --- Project No. 2009-0001) 4h. Designate G.L. Contracting, Inc. the lowest responsible bidder and authorize execution of a contract with the firm in the amount of $67,566.50 for Sanitary Sewer Project --- Lift Station No. 17 and Forcemain Rehabilitation --- Project No. 2009-2300 4i. Designate Valley Paving, Inc. the lowest responsible bidder and authorize execution of a contract with the firm in the amount of $143,732.25 for W. 36th Street at Park Center Boulevard - Project No. 2009-2101 4j. Approve Amendment No. 1 to Contract 69-08 providing additional services for the Park Place Boulevard Reconstruction Project, Project No. 2007-1101 4k. Adopt a Resolution accepting the Active Living, Sidewalks and Trails Plan 4l. Adopt a Resolution accepting the Park Place Boulevard Corridor Planning Study 4m. Adopt a Resolution accepting the Minnetonka Boulevard Design Plan 4n. Approve Amendment No. 1 to Contract #073-09 to reduce the fee payable for services from $494,000 to $394,000 for the design work on the MSC Expansion/Renovation Project 2008- 1900 4o. Approve for Filing Vendor Claims 4p. Approve for Filing Board of Zoning Appeals Minutes October 23, 2008 4q. Approve for Filing Planning Commission Minutes May 6, 2009 4r. Approve for Filing Police Advisory Commission Minutes May 6, 2009 4s. Approve for Filing Planning Commission Minutes May 20, 2009 Meeting Date: July 6, 2009 Agenda Item #: 3a UNOFFICIAL MINUTES CITY COUNCIL STUDY SESSION ST. LOUIS PARK, MINNESOTA JUNE 8, 2009 The meeting convened at 6:30 p.m. Councilmembers present: Mayor Jeff Jacobs, John Basill, C. Paul Carver, Phil Finkelstein, Paul Omodt, and Sue Sanger. Councilmembers absent: Loran Paprocki Staff present: City Manager (Mr. Harmening), Public Works Director (Mr. Rardin), Finance Director (Mr. DeJong), Brian Hoffman, Director of Inspections (Mr. Hoffman), Director of Parks and Recreation (Ms. Walsh), Recreation Supervisor (Mr. Birno), Communications Coordinator (Mr. Zwilling), and Recording Secretary (Ms. Suciu). Guest: Jeff Oertel, Oertel Architects. 1. Future Study Session Agenda Planning – June 22, 2009 Mr. Harmening presented the proposed study session agenda for June 22, 2009, and stated the night is devoted entirely to budget planning. He added that staff has laid out a budget framework for the 2010 Budget. If the framework is satisfactory to council, staff will go forward with the 2010 Budget. 2. Highway 7 / Wooddale Project Update Mr. Harmening presented the staff report regarding the intersection reconstruction project at Highway 7 & Wooddale indicating this was a continuation of discussion from the June 1 Special Study Session on the status of funding sources for this project and how to proceed from a funding perspective. The City Council discussion included Hennepin County’s lack of commitment to participate in the project, that St. Louis Park needs to take a step back and re-evaluate the situation before taking on projects of this nature without financial backing, TIF discussion, and waiting on TIF until the city has further information from Hennepin County. Staff discussion included delaying the TIF option, issuing GO Revenue Bonds, and structuring the Bonds around Hennepin County’s contributions. It was the consensus of the City Council to go forward with the Highway 7/Wooddale Project, to continue to pursue financial assistance from Hennepin County, and the need to take a step back and re-evaluate the situation before taking on projects of this nature. Meeting of July 6, 2009 (Item No. 3a) Page 2 Subject: Study Session Minutes June 8, 2009 3. Municipal Service Center Expansion / Renovation Project Mr. Hoffman gave a brief history of the MSC project. He added the architect admitted that they made a significant error in estimating construction costs in the categories of mechanical, electrical, and site work. He stated there are four the options the City Council can consider. They are as follows: Option 1 – Proceed with the project as designed with a revised budget of $9.5 million using the funding scenario outlined (less any bid alternates chosen not to be used). He added this option meets the long-term design objectives, corrects all the existing building and site deficiencies, and provides capacity for now and the future. Option 2 – Reject the current bids and redesign the MSC addition and remodeling project. He added the costs could possibly be reduced and this option allows time to reconsider the approach to meet facility needs. He added this would cause some delay to the fire station construction. Option 3 – Reject bids and stop current track of facility planning MSC and Fire Station projects and reassess the course of action being taken. He added this option allows the opportunity to completely rethink the approach being used to upgrade the facilities. Option 4 – Reject bids, search for a temporary facility to relocate the Utilities Division staff and equipment and Fire Staff and equipment during the fire station project and rethink/redesign MSC project. He added this option allows the fire station project to proceed and time to reconsider the approach to the MSC project. Jeff Oertel, Oertel Architects, apologized for the miscalculation. He stated Staff has asked all the right questions and have been great to work with. He stated the miscalculation was in the mechanical, electrical, and site work. He added if the intentions of the City Council were to redesign the project, he would do so. The City Council’s discussion included questioning if this is the right location for this building, establishing a checks and balance system for projects, and setting a limit for the cost of the building. Mr. Harmening stated that construction may not start this fall but spring of 2010 if a redesign of the MSC is needed. With a redesign, the city is building an adequate MSC that meets the needs today, and may require additional work or expansion in the future. It was the consensus of the City Council to ask Staff for a more extensive analysis of the project before rejecting the bids. Meeting of July 6, 2009 (Item No. 3a) Page 3 Subject: Study Session Minutes June 8, 2009 4. Community Center / Civic Center Ms. Walsh presented the staff report regarding the Community Center/Civic Center and requested City Council direction as to the next steps. She asked if Council was interested in additional desired community/recreational facilities and amenities such as turf on the St. Louis Park High School field an outdoor refrigerated ice rink facility. The City Council’s discussion included their interest in adding these amenities, renting a bus to visit other cities that have these amenities, developing a task force for the community center project, and questioned whether this was the right time to undertake these projects. It was the consensus of the Council to request staff to continue moving forward with the exploration and information gathering with this project regarding additional facilities/amenities; and to schedule a tour of facilities in other cities. 5. Council Policy Question – Displays and Signage on City Property Councilmember Omodt stated while campaigning he was asked the question regarding what flags are flown at the fire station and who determines this. Recently, someone questioned why there was a Benilde-St. Margaret license plate frame on a city vehicle. He discussed this with the City Manager and felt a policy should be developed regarding these issues. Mr. Harmening stated when he heard about the license plate frame on a fire truck he had it removed along with a St. Louis Park Orioles license plate frame. Discussion took place regarding the need for a policy or whether the City Manager should be allowed to address this administratively. At the end of the discussion, it was determined no formal council policy was needed. 6. Communications (verbal) Mr. Harmening updated the City Council on: • Future presentations by elected officials Hennepin County Attorney Freeman and Senator Klobuchar. • The 2008 Audit is complete and will be presented to the City Council on June 15. • Community Open House on June 9, 2009. The meeting adjourned at 8:40 p.m. Meeting of July 6, 2009 (Item No. 3a) Page 4 Subject: Study Session Minutes June 8, 2009 Written Reports provided and documented for recording purposes only: 7. Energy & Efficiency Conservation Block Grants 8. Private Activity Revenue Bonds – Groves Academy 9. Project Update: Excelsior Boulevard Street Improvement Project – Project No. 2004-0420 (Dakota Avenue So. to Louisiana Avenue So. 10. 2008 Inspections Department Activities Report ______________________________________ ______________________________________ Nancy Stroth, City Clerk Jeff Jacobs, Mayor Meeting Date: July 6, 2009 Agenda Item #: 3b UNOFFICIAL MINUTES CITY COUNCIL CLOSED EXECUTIVE SESSION JUNE 15, 2009 1. Roll Call Mayor Jacobs called the meeting to order at 6:45 p.m. Councilmembers present: Mayor Jeff Jacobs, John Basill, Phillip Finkelstein, Paul Omodt, Loran Paprocki and Sue Sanger Councilmembers absent: C. Paul Carver. Staff present: City Manager (Mr. Harmening). Others present: City Attorney (Mr. Scott) 2. Closed Door/Executive Session to discuss with the City Attorney ongoing litigation with Pawn America City Attorney Tom Scott updated City Council and the City Manager in a Closed Executive Session on the litigation with Pawn America. 3. Adjournment The meeting adjourned at 7:00 p.m. ______________________________________ ______________________________________ Nancy Stroth, City Clerk Jeff Jacobs, Mayor Meeting Date: July 6, 2009 Agenda Item #: 3c UNOFFICIAL MINUTES CITY COUNCIL SPECIAL STUDY SESSION ST. LOUIS PARK, MINNESOTA JUNE 15, 2009 The meeting convened at 7:05 p.m. Councilmembers present: Mayor Jeff Jacobs, John Basill, Phil Finkelstein, Paul Omodt Loran Paprocki and Susan Sanger. Councilmembers absent: C. Paul Carver Staff present: City Manager (Mr. Harmening), Finance Director (Mr. DeJong), Assistant Finance Director (Mr. Swanson), Community Development Director (Mr. Locke), and Recording Secretary (Ms. Hughes). Guest: Steve McDonald, (Abdo Eick & Meyers, LLP) 1. 2008 Annual Audit Mr. McDonald presented the draft audit, management report and financial highlights and stated the financial statements will be completed prior to the June 30th deadline and submitted to the Office of State Auditor. He explained the audit opinion indicates the financial statements are materially correct and fairly represent the City’s financial condition as of December 31, 2008. He added there were no findings that reach the level of a material weakness in the City’s financial policies and procedures. He stated the audit noted one small finding with respect to the billing and collection of receipts at the Recreation Center, which found no clear reconciliation of the receipts posted to the point of sale system to the actual deposit prior to taking to the bank. He recommended the City establish reconciliation procedures of the daily deposit to the amounts posted that include a signature of the person reconciling to ensure items have been posted accurately, and they are satisfied that their recommendation will be implemented by the City. Mr. McDonald reviewed the summary of prior year findings and stated the earlier findings with respect to preparation of financial statements and limited segregation of duties over cash disbursements, cash receipts and payroll have been eliminated based on actions taken by the City. Mr. McDonald pointed out one change in the qualitative aspects of accounting practices and GASB No. 45 related to post-employment benefits other than pensions. He stated the requirements of this standard have been implemented and booked onto the financial statements so the City is in compliance with this standard. Meeting of July 6, 2009 (Item No. 3c) Page 2 Subject: Special Study Session Minutes June 15, 2009 Mr. McDonald discussed the General Fund balance and noted for the past five years the City has maintained a working capital reserve in line with State Auditor requirements. He added the percent of fund balance to budget was 49.1% in 2008. He reviewed General Fund revenues and expenditures compared to budget, which show positive budget performance. He stated the largest increase was in licenses and permits. Mr. DeJong stated there was some turnover in the Police Department, which resulted in significant savings in personnel costs. He added the City’s department heads were also asked to review their budgets and reduce expenses where appropriate. Mr. McDonald stated the deficit in Capital Projects Fund is being monitored and pointed out there is approximately $27 million in bonds and the City is meeting its obligations. He reviewed the Enterprise Funds and stated the increase in the water utility is driven by unspent bond proceeds. He stated the City had $6.4 million in bonds at the end of the year, and the bonds have good margins and are generating positive cash flow. He stated the Sewer Utility Fund cash reserves of $2 million appear adequate. He indicated the Refuse Fund is stable as intended; the Storm Water Utility Fund had a cash balance that decreased from 2007 to 2008 due to capital improvement projects. He noted the Wireless Fund cash balance is due to the settlement received in 2008. Mr. DeJong noted that there is a loan from the Development Fund of approximately $1.3 million that will be repaid with a portion of the cash in the Wireless Fund; this fund is left open so the City can finish the year, get the poles out of the ground, and perform any cleanup work. He stated whatever cash that the City is short in repaying that loan will become an expense in the Development Fund. Mr. McDonald reviewed the ratio analysis and stated the analysis was updated this year to include all cities with a population of 20,000 to 100,000; this data provides comparative data of where the City stands relative to its peer groups. He added that overall, the City’s ratio is favorable with debt service coverage showing the City is generating enough cash to pay its expenses. He expressed his thanks to the finance department and City staff for their work on the audit. The meeting adjourned at 7:27 p.m. ______________________________________ ______________________________________ Nancy Stroth, City Clerk Jeff Jacobs, Mayor Meeting Date: July 6, 2009 Agenda Item #: 3d UNOFFICIAL MINUTES CITY COUNCIL MEETING ST. LOUIS PARK, MINNESOTA JUNE 15, 2009 1. Call to Order Mayor Jacobs called the meeting to order at 7:32 p.m. Councilmembers present: Mayor Jeff Jacobs, John Basill, Phil Finkelstein, Paul Omodt, Loran Paprocki and Susan Sanger Councilmembers absent: C. Paul Carver Staff present: City Manager (Mr. Harmening), Finance Director (Mr. DeJong), City Attorney (Mr. Scott), Community Development Director (Mr. Locke), City Engineer (Mr. Brink), Planning/Zoning Supervisor (Ms. McMonigal), Assistant Planner (Mr. Fulton), Recreation Superintendent (Mr. Birno), and Recording Secretary (Ms. Hughes). 2. Presentations 2a. Nordic Ware Donation (Lilac Park & Beehive) Mr. David Dahlquist, Owner/President of Nordic Ware, presented the City with a donation in the amount of $20,000 for the Beehive Relocation Project and improvements to Lilac Park. He stated Nordic Ware is pleased to be a part of this project and added the Lilac Park and Beehive ribbon cutting/grand opening ceremony is scheduled for July 13th at 6:00 p.m. Mr. Birno accepted Nordic Ware’s donation on behalf of the City and expressed the City’s thanks and appreciation to Nordic Ware. He stated Nordic Ware has been a key partner in the restoration project at Lilac Park and along the Highway 100 corridor. Mayor Jacobs expressed the City Council’s thanks to Nordic Ware. 2b. 2008 Annual Audit Mr. Steve McDonald, Abdo Eick & Meyers, LLP, presented the 2008 draft audit, management report, and financial highlights and stated the financial statements will be completed prior to the June 30th deadline and submitted to the Office of State Auditor. He explained the audit opinion indicates the financial statements are materially correct and fairly represent the City’s financial condition as of December 31, 2008. He added there were no findings that reach the level of a material weakness in the City’s financial procedures. He stated the audit noted one small deficiency with respect to the billing and collection of receipts at the Rec Center; the audit recommends the City establish reconciliation procedures Meeting of July 6, 2009 (Item No. 3d) Page 2 Subject: City Council Minutes June 15, 2009 of the daily deposit and they are satisfied that this recommendation will be implemented by the City. He indicated the 2007 audit reported some internal controls that needed to be put in place and the Finance Department took it upon themselves to change the procedures and put new processes in place; as a result, those findings have been removed from this year’s report. He stated the audit showed an improvement in the fund balance, primarily driven by favorable budget performance on revenues and expenditures, with licenses and permits coming in ahead of budget. He added that expenditures showed an $800,000 budget savings. He stated the City has a rate study in place which proves the cash balances in the Enterprise Funds and this represents a proactive step to make sure the rates the City is charging help cover the bonds to pay for the City’s improvement projects. He concluded by stating the audit expresses a clean opinion on the City’s financial statements and the City appears to be well positioned for 2009 and beyond. Mayor Jacobs stated the City Council is pleased with the audit results and expressed thanks to the Finance Department and City staff for their work on the audit. 3. Approval of Minutes 3a. City Council Minutes of June 1, 2009 3b. Special Study Session Minutes of June 1, 2009 The minutes were approved as presented. 4. Approval of Agenda and Items on Consent Calendar NOTE: The Consent Calendar lists those items of business which are considered to be routine and/or which need no discussion. Consent items are acted upon by one motion. If discussion is desired by either a Councilmember or a member of the audience, that item may be moved to an appropriate section of the regular agenda for discussion. 4a. Motion to Adopt Resolution No. 09-077 Authorizing Entering Into a Master Partnership Agreement with the Minnesota Department of Transportation (Mn/DOT). 4b. Motion to designate Valley Paving, Inc. the lowest responsible bidder and authorize execution of a contract with the firm in the amount of $631,912.26 for the 2009 MSA Street Improvement Project – Project No. 2009-1100. 4c. Motion to waive the second reading and adopt Ordinance No. 2374-09 to create Special Service District No. 6 and approve the summary ordinance for publication and Motion to approve Resolution No. 09-080 imposing a service charge for Special Service District No. 6. 4d. Motion to Adopt Resolution No. 09-079 authorizing the Mayor and City Manager to execute the Joint and Cooperative Agreement for Use of Law Enforcement Personnel and Equipment to be administered by Hennepin County. Meeting of July 6, 2009 (Item No. 3d) Page 3 Subject: City Council Minutes June 15, 2009 4e. Motion to Adopt Resolution No. 09-080 authorizing the City Manager to submit a grant application to the United States Department of Energy for 2009 Recovery Act – Energy & Efficiency Conversation Block Grant – Formula Grants (EECBG) and for the city to administer the grant funding and act as the fiscal agent for the formula funds. 4f. Motion to Adopt Resolution No. 09-081 accepting a donation from Nordic Ware in the amount of $20,000 for relocating the beehive and improvements to Lilac Park. 4g. Approve for Housing Authority Minutes April 15, 2009. 4h. Approve for Filing Housing Authority Minutes May 13, 2009. 4i. Approve for Filing Vendor Claims. It was moved by Councilmember Finkelstein, seconded by Councilmember Basill, to approve the Agenda and items listed on the Consent Calendar. The motion passed 6-0. 5. Boards and Commissions - None 6. Public Hearings – None 7. Requests, Petitions, and Communications from the Public – None 8. Resolutions, Ordinances, Motions and Discussion Items 8a. Project Report – 36th Street Streetscape – Project 2008-2600 Resolution No. 09-082 Mr. Brink presented the staff report and stated the project includes streetscape improvements as part of a much larger group of projects in the area, including the Highway 7 and Wooddale grade separation project and future light rail station. He noted the project has been designed in a manner that can work best with present and future needs in the area. He stated the proposed improvements include street parking, new decorative sidewalks, planters, trees, irrigation, lighting, modular block walls, benches, and bollards. He stated there is some urgency in getting the project completed this year due to the Met Council grant monies received under the Livable Communities Development Account Grant; that grant was awarded to pay for several aspects related to the redevelopment of West 36th Street in the Elmwood neighborhood and construction must be started by year end. He stated the project is expected to cost $1.4 million with funding coming from the Met Council grant and the Elmwood TIF, with construction scheduled to be completed October 15, 2009. Councilmember Basill expressed thanks to staff for their work on the project and stated careful consideration was given to several facets of Vision St. Louis Park in the design of the project. Meeting of July 6, 2009 (Item No. 3d) Page 4 Subject: City Council Minutes June 15, 2009 It was moved by Councilmember Basill, seconded by Councilmember Finkelstein, to Adopt Resolution No. 09-082 accepting report, establishing and ordering Improvement Project No. 2008-2600, related to 36th Street Streetscape Improvements between Wooddale Avenue North and Highway 100, approving plans and specifications, and authorizing advertisement for bids. Councilmember Finkelstein stated the City has spent a considerable amount of time and money in redeveloping this area and this project is long overdue. He stated this area will eventually be a light rail stop and it behooves the City to invest in the street. Councilmember Sanger asked when and to what extent traffic will be disrupted on West 36th Street during construction. Mr. Brink replied that all construction work will take place behind the curbs so there should be little if any traffic delays. He added there may be some temporary lane closures from time to time. The motion passed 6-0. 8b. Benilde-St. Margaret’s Athletic Facility Improvements Resolution Numbers 09-083 and 09-084 Mr. Fulton presented the staff report and explained that Benilde-St. Margaret’s (BSM) initially submitted a proposal for modifications to its athletic facilities in 2008 which was approved on January 20, 2009. BSM has since determined that changes are needed to the site plan as a result of modifications to the wetland mitigation plan and stormwater management system for the site. He explained that the new site plan includes an above- ground stormwater pond located near the south property line which uses space previously dedicated to additional parking spaces and field #5. He stated that as a result, the number of additional parking spaces being built on-site has been reduced, and previously undisturbed areas will see trees removed for wetland mitigation. Mr. Fulton stated the pond will have standing water to maintain water quality and will have a level of 871’; when the pond reaches the overflow level of 875’, water will move north to the wetland area towards Twin Lake. He stated the two major wetland areas are under the jurisdiction of the Minnehaha Creek Watershed District and the plan will be reviewed by the Watershed District on June 18th; Watershed District staff has recommended approval of the wetland mitigation plan. Mr. Fulton reviewed the tree replacement calculations and stated the calculations are now more accurate and include all significant trees on the site. He stated the revised tree replacement plan meets the requirements of the City and the conditions as recommended by the Planning Commission. Meeting of July 6, 2009 (Item No. 3d) Page 5 Subject: City Council Minutes June 15, 2009 Mr. Fulton discussed the parking requirements as reviewed by the Planning Commission and stated that the current BSM plan proposes 405 on-site spaces and at least 44 proof of parking spaces; in addition BSM has a parking arrangement with Beth-El Synagogue to share parking which makes available 158 additional parking spaces. Mr. Fulton stated the new conditions reflect the changes in the site plan and other aspects of the application. He stated the January 20th approval is proposed to be rescinded, but all the conditions would carry forward to the new resolution with some modifications. Mr. Doug Cooley, Benilde-St. Margaret’s building committee chair, explained that BSM previously proposed a man-made underground stormwater system which met Watershed District requirements and represented an effective engineering solution for the stormwater management plan. He stated BSM later received a more accurate cost estimate and learned this method was very expensive and burdensome, resulting in an additional $15,000- $20,000 annually to maintain the system and would have required yearly inspections to look for and clean out debris; BSM determined that it could not proceed with this option. He stated BSM is proposing a two-phase approach, first to identify and locate the wetlands followed by seeding of the wetlands by August 15th and construction completed in August 2010. He stated BSM has had many meetings with City staff and the Princeton Court residents and it is BSM’s belief that it has gone above and beyond to cooperate and work with the residents to make this project work for everyone. Councilmember Finkelstein asked if field #5 will have lighting. Mr. Cooley stated there would not be lighting on field #5 and only field #1 and the existing football field will be lit. Councilmember Finkelstein requested clarification regarding the water depth in the pond and asked if the pond will typically hold four to five feet of standing water. He asked if fencing around the pond would be appropriate. Mr. Cooley stated the bottom of the pond is 866’ with a normal level of 871’ resulting in a five foot level of water on a normal basis. He added the maximum level can reach 875’, at which point there would be nine feet of water in the pond; however, the overflow is at 871’ so the pond would in fact start draining once the level reached 871’. He stated the sloping of the pond’s perimeter does not necessitate a fence and added there is a fence along the west side of the property to prevent balls from entering the area. He stated they are currently working with the Watershed District and plan to take care of the wetland area first and to seed it by August 2009; once the seeding takes place and it starts to grow, it is anticipated that in April or May of 2010 they can implement the second phase of the project in order to be ready for the fall 2010 season. Mayor Jacobs stated the City Council received a letter from Robert DeMay which will be made part of the official record. Meeting of July 6, 2009 (Item No. 3d) Page 6 Subject: City Council Minutes June 15, 2009 Robert DeMay, 2505 Quentin Court, stated the City Council must follow certain procedures in order to amend the Special Permit and stated he does not feel the City has met those obligations. He indicated he previously urged the Planning Commission to table the proposal because it failed to address material concerns. He stated that BSM’s proposed changes make the project less consistent with R-1 zoning and add to the adverse impact on the Princeton Court residents. He stated the Princeton Court residents expressed their concerns about the revised plan to BSM and requested an opportunity to further review the proposal in order to find a solution that works for everybody. He stated the Princeton Court Association presented a proposal to BSM to expand the existing pond on Association property to allow water storage on the Association property and in return, it would save trees that provide major buffering. He indicated that BSM informed the Association that it was concerned about liability for the Association and thus rejected the proposal. He stated it is within the rights of the residents in this area to insist that the City Code be strictly applied in these circumstances. He added it appears that BSM is asking for a do-over in this case and he did not feel that rescinding the prior resolution is consistent with City Code. He stated the proposal does not appear to meet City Code and felt the judicious choice is to wait to get an opinion from counsel. He stated the lack of the required 25’ setback precludes approval because the insufficiency of the setback represents non-conformities under the Code and BSM is intensifying those non-conformities. He discussed the parking requirements under City Code and stated BSM is generating over 500 cars of parking between its location and Beth-El’s parking lot. He stated that BSM cannot reasonably rely on Beth-El’s parking arrangement. He stated the City Council must find the proposed use is consistent with the R-1 zoning with no undue adverse impact on the neighborhood. Duane Krohnke, 2505 Princeton Court, stated he was opposed to approval of the major amendment and expressed concern regarding the proposed tree removal. He stated he is troubled by the destruction of trees and does not feel it is necessary. He stated if BSM were a good neighbor, it would accommodate the legitimate interests of the neighbors. He asked the City Council to reject BSM’s proposal or at a minimum, to table this item. Randy Hoversten, 2508 Quentin Court, stated he is a Board member of the Princeton Court Association and the Board adopted a resolution this evening which opposes the actions of the City Council. Mr. Hoversten presented the Association’s resolution to the Council for placement in the official record. He stated the revised plan results in another pond that borders the Princeton Court development. He indicated that Princeton Court already has one pond which causes some problems that are created by factors not considered the responsibility of the Princeton Court Association. He added another impact of the proposal is the shrinking of field #5 which will move activities closer to the Princeton Court development, which is an intensification of activities in the athletic fields. He expressed concern about the loss of additional mature trees which provide screening for light and sound, thus negatively impacting the homeowner’s association. Mayor Jacobs accepted the resolution from the Princeton Court Association. Meeting of July 6, 2009 (Item No. 3d) Page 7 Subject: City Council Minutes June 15, 2009 Joy Peterson, 2301 Westridge Lane, asked if the City Forester was consulted regarding the removal of significant trees. She stated she is concerned about the environmental impact because mature trees are important for wildlife, improving the ecosystem and maintaining a balance of life on the planet. She stated she is puzzled as to why these concerns are not being addressed. She stated the Planning Commission attached several conditions to the Special Permit, however, BSM’s priority appears to be its own interest and not with being a good neighbor. She recounted a recent all-night event at the school with a live band and tents all over the property; residents were not notified regarding this event. She stated one of the conditions in the permit indicates 30 minutes of music is allowed through the BSM sound system, however, the live band used its own speakers and it was significantly louder than what has been experienced in the past. She suggested that notifying residents regarding an all-night event would be a common courtesy. She encouraged the City Council to listen to the resident’s concerns and put in place guidelines that everybody can live with. Lee Snitzer, 2504 Quentin Court, stated that the people being impacted by this project are taxpaying citizens and he wanted to get a sense of how those taxpayers feel about the proposed project, so he circulated a petition. He stated that 72% of the residents on Quentin were against the project and 60% of the residents on Princeton were opposed. He recited the language contained in the petition and presented it to the City Council for placement in the official record. He stated their concerns focus on three areas, including adequate onsite parking during athletic events and increased attendance due to the new stadium; this will be exacerbated when Beth-El is holding an event, resulting in more traffic on their streets creating a safety hazard and changing the nature of their neighborhood. He stated another concern is the proposed addition of another stadium bringing increased light pollution; residents feel the existing stadium’s lights should be brought into compliance with current Code. He stated another concern is the proposed addition of a stadium bringing increased noise pollution from loud music and sports announcers, thus changing the fabric of their neighborhood, particularly at night. He asked the Council to vote against the proposal in order to maintain the essence of their quiet and safe neighborhood. He asked if BSM or BSM’s supporters are involved in some other development in a park or in the City that they may have contributed to which is somehow connected to this most recent project. Mayor Jacobs stated there is no quid pro quo. Kirsten Doerfert, 2500 Princeton Court, stated she is strongly opposed to the project because it will result in significant loss of trees on the east side of her property, which is currently very dense and provides foliage and coverage. She stated the loss of these trees will be devastating for her. She asked the City Council to deny the request for additional tree removal and to require that an alternate plan be adopted that does not include removal of these additional trees. Meeting of July 6, 2009 (Item No. 3d) Page 8 Subject: City Council Minutes June 15, 2009 Stan Jurgensen, 2309 Westridge Lane, expressed concern regarding noise and stated they have heard many times that the noise issues will not occur again, but they continue to have noise complaints. He stated there does not appear to be any meat in the resolution as to what has to be done and suggested that BSM be required to adopt a written policy and procedure, reviewed by the planning commission that addresses the noise issue. Rabbi Avi Olitzky, 2516 Quentin Court, stated he is a Rabbi at Beth-El and that BSM treats them well. He stated he has never had an issue with people parking on his street in the Princeton Court development. He added he has never been bothered by noise from athletic events. Councilmember Sanger requested clarification regarding the process the City Council is going through this evening. She asked if action taken this evening by the Council, setting aside the site plan changes that BSM proposes, would keep all the same conditions in effect from the January 20th approval with the exception of the permission being granted for the City to use BSM’s fields for city purposes. Mr. Locke stated the proposed resolution before the City Council carries forward all conditions for approval from the previous January 20th action. He explained the resolution to rescind the January 20th resolution was something that staff and the City Attorney concluded was the most effective thing to do to make sure it is clear which resolution contains all the conditions. He stated the Council has discretion to restate the previous conditions, or to keep the existing January resolution and approve a new resolution for the revised plan as a restatement with additional new conditions. He stated from staff’s perspective, it seemed clearer to rescind the old resolution and bring all the conditions into one new resolution. Councilmember Sanger stated she had a number of concerns about this process and was unable to find anything in the City Code demonstrating Council’s ability to rescind a special amendment. She stated she did not feel the proposal provides enough parking and the parking needs were calculated using a formula applicable for senior high schools, but the City Council is now being asked to approve a plan that will have 2,500 bleacher seats that could be in use at the same time. She questioned where all these people are going to park and noted that the arrangement with Beth-El is not a permanent arrangement. She felt the City should re-calculate the parking space requirements in order to make a realistic effort to have sufficient parking for all visitors at events, and to use a formula for senior high facilities as well as a formula that the City uses for community gathering places. She stated the 44 proof of parking spaces that has been included in the proposal is not adequate. She felt there should be a condition added that requires BSM to provide additional parking spaces. She stated there will be major traffic in the Fernhill and Lake Forest neighborhoods and BSM needs to provide additional parking. Councilmember Sanger expressed concern regarding tree loss and the implications under the City Code. She stated BSM has now proposed to remove even more large trees which provide a significant buffer of noise and light and add to the privacy of residents. She stated Meeting of July 6, 2009 (Item No. 3d) Page 9 Subject: City Council Minutes June 15, 2009 if this area is clear cut, the fence is of no use and these residents need to have some sort of noise and light buffering. She indicated there is nothing in this proposal allowing for any widening of the setback to come into Code compliance and the narrower setback and reduction of buffer yard means the City is taking a step backwards. Councilmember Sanger stated another concern is the process by which the City has gotten to this point and felt there has only been one significant concession by BSM to address resident concerns regarding noise with the installation of the governor to mitigate noise from the public address system. She stated there has been an intensification of uses with significant adverse impact spilling over onto the neighbors. She stated she does not have confidence that the committee process is going to work and felt a stronger enforcement mechanism needs to be in place. She stated the Princeton Court Association has suggested that wetland mitigation could be moved onto the edge of Twin Lake Park, resulting in fewer trees being cut down. She noted this is a major policy question for the Council as to whether it is appropriate for a private entity to use City land for this purpose and felt it was worthy of further discussion by the Council. Councilmember Sanger stated that BSM has had to shrink the size of field #5 so it will not be able to use it for events as previously planned. She suggested BSM give consideration to eliminating field #5, moving the stormwater pond to field #5, and taking the space where the stormwater pond is proposed and use it to expand the parking. She added the pond would create a good buffer yard, it would add more parking, and it would mean no proof of parking plan that is at best illusory. It was moved by Councilmember Sanger to table this item until the City Council has an opportunity to further discuss the proposal in Study Session and to bring this item back to the City Council for action by the end of July. The motion failed for lack of a second. Councilmember Sanger requested an amendment to the conditions contained in the proposed Resolution, specifically condition 4(d), to state “If parking should become a problem in the future, the Zoning Administrator may require that proof of parking be converted to parking and additional measures taken by BSM at its expense to mitigate the congestion.” She stated this would give staff additional power to require other forms of parking mitigation should congestion arise. Councilmember Sanger also requested an amendment to condition 5(k) by adding a new paragraph 5(k) (8) to state: “8. No more than one athletic competition shall be permitted to occur at any time.” Councilmember Paprocki noted that BSM frequently uses more than one field during athletic events, e.g., youth soccer. He stated clause 5(k) (8) would negate that type of competition. Meeting of July 6, 2009 (Item No. 3d) Page 10 Subject: City Council Minutes June 15, 2009 Councilmember Sanger suggested revising paragraph 5(k) (8) to state “no more than one athletic competition in field #1 and the existing football field shall be permitted to occur at any time.” Councilmember Omodt called for a point of order and asked that all Councilmembers be allowed to ask questions before discussing the terms of the conditions. Councilmember Omodt requested further information regarding proposed uses on field #5. Dr. Bob Tift, President of Benilde St. Margaret’s, stated field #5 is used for soccer, football and lacrosse games and practices by seventh, eighth, and ninth graders. Councilmember Omodt stated there are less people who attend practice sessions and asked how de-intensification of a use is measured. Mr. Locke stated it is important to recognize that a school use is allowed on this property, so it is not about whether they can have school-type activities. He explained that from a practical standpoint, the issue of reducing nonconformities is about such things as the setback not being 25’, i.e., an outdoor activity is not 25’ from the property line as is the zoning requirement. He stated in order to have an amendment to a special permit, and over time reducing those nonconformities, the language states the nonconformities will be reduced “to the extent possible and reasonable.” He added in this case BSM is not increasing the setback; however they are improving the buffer area by planting additional landscaping and a permanent fence. Councilmember Omodt stated the City has rarely had parking problems for St. Louis Park High School games and asked if it is realistic to expect 2,500 people at a BSM event. Dr. Tift replied that BSM rarely has two varsity events occurring at the same time. He stated for soccer games they typically have fewer than 100 people attending and larger numbers of people attend football games. Councilmember Finkelstein stated there was a lot of concern expressed this evening regarding the all-night Relay for Life event held recently. He asked if BSM was willing to commit to setting up an email distribution list of all the neighbors that would give them two or three days notice of upcoming events. Dr. Tift replied in the affirmative and added the special permit contains a condition regarding neighborhood notification. Councilmember Finkelstein asked if BSM was willing to commit to having someone on call 24/7 so that residents always have someone they can call if issues arise. Meeting of July 6, 2009 (Item No. 3d) Page 11 Subject: City Council Minutes June 15, 2009 Dr. Tift stated it would be challenging to ask someone to commit to being on call 24/7 for this purpose. He added BSM has recently hired a full-time security guard. He stated a school is typically a noisy place and while some of the concerns presented this evening are legitimate, there are normal routine activities that are part of the everyday operation of a school that will likely always an issue. Councilmember Finkelstein asked if BSM could add more trees to the area between field #5 and field #1 to address the concern regarding tree loss. Ron Spoden, ATS&R Architects, stated their design includes more trees on the south end of the property intended to provide additional buffering without interfering with some of the use on field #5. He added the design calls for transplanting the buffer east of the parking lot which contains substantial deciduous trees and evergreens. Councilmember Sanger stated the suggestion of an email distribution list is commendable but there still appear to be some issues regarding notices. She stated one of the conditions imposed on BSM in January was that it agreed it would not be allowing use of their fields by other entities than themselves. She stated the Cancer Society’s Relay for Life event has been going on for a number of years at this location. Councilmember Omodt stated if someone has a complaint at 1:00 in the morning, they should call 911 and not Dr. Tift or other BSM staff. He added it was his recollection that the City Council specifically discussed events such as Relay for Life and the Council determined that it would not prohibit events such as Special Olympics or Relay for Life. Mr. Locke stated it appears that the parking needs at BSM are being met on a daily basis and the question for the City Council is whether it wants to require enough parking for peak events, e.g., parking for 1,400 people. He added it comes with the territory that there will be overflow parking into the neighborhoods. Councilmember Sanger stated she recognized that it is unlikely there will be 2,500 people at an event and that BSM is trying to maintain green space in the neighborhood. She stated there is a history with the Fern Hill neighborhood where parking issues came to a head and she has received a significant number of noise and parking complaints. She indicated she would like to see the City require that BSM arrange for off-site parking and/or shuttles. Councilmember Basill stated it appears that the reduced use on field #5 may be a benefit compared to its use today. He stated he will support this plan with the commitment by BSM to communicate better with residents. Councilmember Finkelstein stated the Council discussed in January the tension with having a school in a quiet neighborhood. He stated as a whole, the revised plan is worthy of support. He encouraged BSM to work on building better relationships with its neighbors. Meeting of July 6, 2009 (Item No. 3d) Page 12 Subject: City Council Minutes June 15, 2009 It was moved by Councilmember Paprocki, seconded by Councilmember Finkelstein, to adopt Resolution No. 09-083 Rescinding Resolution No. 09-011 Adopted on January 20, 2009, Relating to Zoning to Allow Modifications to Athletic Facilities at 2501 State Highway 100 South and to adopt Resolution No. 09-084 Amending and Restating Resolution No. 00-057 Adopted on May 1, 2000, and Granting Amendment to Existing Special Permit under Section 36-36 of the St. Louis Park Ordinance Code Relating to Zoning to Allow Modifications to Athletic Facilities at 2501 State Highway 100 South. It was moved by Councilmember Sanger, seconded by Councilmember Finkelstein, to amend paragraph 4(d) of Resolution No. 09-084 to state “d. If parking should become a problem in the future, the Zoning Administrator may require that proof of parking be converted to parking, and additional measures taken by BSM at its expense to mitigate the congestion.” Councilmember Basill asked about the practical implications from a staff perspective if a problem with parking arises. Mr. Locke stated if there is a problem with parking, the Zoning Administrator would have quite a bit of leverage and authority to require proof of parking. He added prior to BSM putting in new parking, it would propose any number of possible solutions to solve the parking problem but it would be the Zoning Administrator’s discretion to decide whether what is being proposed is suitable. The motion to amend paragraph 4(d) passed 6-0. It was moved by Councilmember Sanger to amend paragraph 5(k) of Resolution No. 09- 084 to add paragraph 5(k)(8) to state “8. No more than one athletic competition shall be permitted to occur concurrently on field #1 and the existing football stadium at any one time.” The motion failed for lack of a second. It was moved by Councilmember Finkelstein to amend paragraph 5(e) of Resolution No. 09-084 to state “e. Music played over any outdoor amplified sound system shall be permitted until 10:00 PM for a duration of not more than thirty (30) minutes before any varsity athletic event or for occasional outdoor events typical of a high school. Neighborhood notification, including email, shall be required for any special outdoor events featuring music.” Councilmember Basill suggested revising the sentence to state neighborhood notification “through” email, not “including” email, shall be required. Councilmember Finkelstein agreed to the friendly amendment to his motion. Meeting of July 6, 2009 (Item No. 3d) Page 13 Subject: City Council Minutes June 15, 2009 Councilmember Paprocki stated the current wording of paragraph 5(e) does not preclude use of email. He added it should be left to BSM’s discretion to use whatever notification means is easiest. He stated email does not work for everyone. Mayor Jacobs stated the last sentence of paragraph 5(e) indicates that neighborhood notification shall be required, thus making it incumbent upon BSM to notify neighborhoods of any special outdoor events featuring music; as a result, he suggested the amendment to paragraph 5(e) is not necessary. Councilmember Finkelstein withdrew his motion. The original motion passed as amended 5-1 (Councilmember Sanger opposed) to adopt Resolution No. 09-083 to Allow Modifications to Athletic Facilities at 2501 State Highway 100 South and to adopt Resolution No. 09-084 granting Amendment to Existing Special Permit to Allow Modifications to Athletic Facilities at 2501 State Highway 100 South. 9. Communications Mayor Jacobs reminded residents of the annual Parktacular celebration beginning Thursday, June 18th and running through the weekend. He stated the Parktacular website, www.parktacular.org, contains a list of events. 10. Adjournment The meeting adjourned at 10:10 p.m. ______________________________________ ______________________________________ Nancy Stroth, City Clerk Jeff Jacobs, Mayor Meeting Date: July 6, 2009 Agenda Item #: 3e UNOFFICIAL MINUTES CITY COUNCIL STUDY SESSION June 22, 2009 The meeting convened at 6:00 p.m. Councilmembers present: Mayor Jeff Jacobs, John Basill, Phil Finkelstein, Paul Omodt, Loran Paprocki and Sue Sanger. Councilmembers absent: C. Paul Carver. Staff present: City Manager (Mr. Harmening), Chief Information Officer (Mr. Pires), Community Development Director (Mr. Locke), Finance Director (Mr. DeJong), Fire Chief (Mr. Stemmer), Human Resource Director (Ms. Gohman), Inspections Director (Mr. Hoffman), Parks & Recreation Director (Ms. Walsh), Police Chief (Mr. Luse), Public Works Director (Mr. Rardin), Assistant Finance Director (Mr. Swanson), Human Resource Coordinator (Ms. Fosse) and Organizational Development Coordinator (Ms. Gothberg). 1. 2010 and 2011 Budget Discussion City Council and department directors and other invited staff participated in a discussion regarding the 2010 and 2011 budgets, with the following accomplished: • A renewed understanding of operating budget challenges and capital and debt service needs. • Understanding and agreement on proposed 2010 budget framework/strategy and related implications. • Understanding of proposed initiatives to help meet budget challenges for 2011 and beyond. • Reviewed and discussed City Council “stop doing” or “do differently” ideas. • Reached an agreement on approach for communicating with the public. Council agreed that a modest levy should be considered for 2010. Council requested information on a levy increase showing what it would mean to various valued homes if it is set at $500,000 or $700,000, etc. Council also stated that they wanted to revisit their salaries to lower them for 2010. Council agreed that staff is on the right track for 2010 and understands there is more work needed for 2011 and was appreciative of all the information. Council agreed with staffs’ recommendation regarding education and communication on the budget. 2. MSC Renovation Project Update Mr. Hoffman updated Council on the MSC Project. Mr. Rardin and Ms. Walsh also participated in the conversation. Five different opportunities and concepts were presented and discussed with Council. Council consensus was to direct staff to bring the bid to the City Council meeting on July 6 for action. Council also stated that they want staff to use a construction services consultant to verify architect estimates during the future fire station projects. Meeting of July 6, 2009 (Item No. 3e) Page 2 Subject: Study Session Minutes June 22, 2009 Written Reports provided and documented for recording purposes only: 3. May, 2009 Monthly Financial Report 4. ARRA Assistance to Firefighters Fire Station Construction Grants 5. The West End Redevelopment Project Update 6. Future Study Session Agenda Planning – July 13, 2009 The meeting adjourned at 9:40 p.m. ______________________________________ ______________________________________ Nancy Stroth, City Clerk Jeff Jacobs, Mayor Meeting Date: July 6, 2009 Agenda Item #: 4a Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: American Recovery & Reinvestment Act (ARRA) Assistance to Firefighters Fire Station Construction Grants Resolution. RECOMMENDED ACTION: Motion to Adopt Resolution authorizing the Fire Chief to submit a grant application to the United States Department of Homeland Security (DHS) for American Recovery & Reinvestment Act (ARRA) Assistance to Firefighters Fire Station Construction Grants and for the city to administer the grant funding and act as the fiscal agent for the formula funds. POLICY CONSIDERATION: Does the Council wish to direct staff to apply to the Department of Homeland Security up to a maximum of $10 million in ARRA Assistance to Firefighters Fire Station Construction Grants to reconstruct Fire Station No. 1 and No. 2? BACKGROUND: The DHS has $210 million in competitive grants to reconstruct/modify fire stations and stimulate the economy. The funding is made possible through the American Recovery & Reinvestment Act (ARRA) and is designed to help fire departments address fire fighting and emergency response needs. The ARRA Assistance to Firefighters Fire Station Construction Grants (“Grants”) can be used to replace the city’s fire stations. Successful applicants will be able to demonstrate that the proposed fire station project replaces unsafe/uninhabitable structures, expands fire protection coverage in the community, results in safer working conditions, or improves response times. Fire station projects which are well designed, demonstrate green building principles, and can be delivered quickly will also be viewed favorably. DHS will also be evaluating the economic impact of the proposed project and applications from communities with high increases in unemployment will be given high consideration. While the Grant does not require the city to provide a match or cost-share, applications with a greater contribution will be rated more favorably. DHS expects a strong response to their grant solicitation; they can fund approximately 100 projects with $210 million and they expect 5,000 to 10,000 applications from eligible fire fighting entities asking for $30 billion in unmet needs. Each fire station project would potentially be eligible for up to $5 million in funding. Because of the competitive nature of the grants, staff recommends that the city grant request include a 50% cost-share for both fire station projects. BKV, the city’s consultant, will have revised cost estimates before the grant is submitted. This information will also be forwarded to Council. Based Meeting of July 6, 2009 (Item No. 4a) Page 2 Subject: ARRA Assistance to Firefighters Fire Station Construction Grants Resolution on previous estimates, reconstruction of Fire Station No. 1 is estimated at $8 million; Fire Station No. 2 is estimated at $5 million. Cost estimates will include site plan and design estimates. The grant resolution is written to allow the Fire Chief to apply for up to $10 million in funding; staff expects that grant request to be less than this amount. The Grant deadline is July 10, 2009. Applications will be reviewed the week of July 27, 2009 and a funding decision is expected by December 2009. If the City is awarded the grant, funds must be used within 36 months of receipt of the grant award. FINANCIAL OR BUDGET CONSIDERATION: The city has spent approximately $1.1 million to date for emergency fire station floor repairs, land acquisition and design costs in anticipation of the reconstruction of the two stations. Funding for the fire stations is shown in the 2010 and 2011 CIP. Any grant funding secured for the reconstruction of the fire stations would lessen the debt obligations which would be placed on city taxpayers to construct these critical projects. VISION CONSIDERATION: None. Attachments: Resolution Prepared by: Marcia Honold, Management Assistant Reviewed by: Luke Stemmer, Fire Chief Approved by: Nancy Gohman, Deputy City Manager/HR Director Meeting of July 6, 2009 (Item No. 4a) Page 3 Subject: ARRA Assistance to Firefighters Fire Station Construction Grants Resolution RESOLUTION NO. 09-___ RESOLUTION AUTHORIZING THE CITY OF ST. LOUIS PARK, MINNESOTA, TO SUBMIT A GRANT APPLICATION TO THE UNITED STATES DEPARTMENT OF HOMELAND SECURITY FOR ARRA ASSISTANCE TO FIREFIGHTERS FIRE STATION CONSTRUCTION GRANTS WHEREAS, the City of St. Louis Park is a Municipal Corporation organized and existing under the laws of the State of Minnesota; and WHEREAS, the American Recovery and Reinvestment Act (ARRA) of 2009, Public Law 111-5, appropriated funding for the United Stated Department of Homeland Security fund the construction and modification of fire stations; and WHEREAS, the City of St. Louis Park is submitting a grant application to the United States Department of Homeland Security for the ARRA Assistance to Firefighters Fire Station Construction Grants; and WHEREAS, the City of St. Louis Park will apply for grant funds up to a maximum of $10 million for the reconstruction of Fire Station Nos. 1 & 2; and WHEREAS, the city will serve as the fiscal agent and will provide financial administrative services necessary for the administration of the grant as outlined in the grantee responsibilities and will assure that all laborers and mechanics on projects funded through the grant are paid wages at rates not less than those prevailing on projects of a character similar in the locality as determined by subchapter IV of Chapter 31 of title 40, United States Code (Davis-Bacon Act); and WHEREAS, the city will follow the standards identified in the Buy American Act, 41 U.S.C. §§10a-10d., and Federal Acquisition Regulations implementing the Buy American Act, 48 CFR Part 25. NOW THEREFORE BE IT RESOLVED that the City Council of St. Louis Park hereby authorizes the Fire Chief to submit an application to the Department of Homeland Security for the ARRA Assistance to Firefighters Fire Station Construction Grants. Reviewed for Administration: Adopted by the City Council July 6, 2009 City Manager Mayor Attest: City Clerk Meeting Date: July 6, 2009 Agenda Item #: 4b Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Park Nicollet Foundation Grant. RECOMMENDED ACTION: Motion to Adopt Resolution authorizing the City Manager to accept a grant award from the Park Nicollet Foundation and to administer the grant funding and act as the fiscal agent for the City. POLICY CONSIDERATION: Does the Council wish to accept the grant in the amount of $5,000 which will be used to prepare and distribute File of Life packets? BACKGROUND: For several years, the St. Louis Park Fire Department has distributed File of Life packets which allow contact and medical information to be readily available in case of emergency. This grant along with the donation from Nurturing Our Retired Citizens (NORC) will allow for printing and distributing additional packets to St. Louis Park residents. FINANCIAL OR BUDGET CONSIDERATION: This donation will assist with the printing costs for new File of Life packages for distribution to our senior residents. VISION CONSIDERATION: The donation will assist us in being a connected and engaged community. Attachments: Resolution Prepared by: Bruce DeJong, Finance Director Reviewed by: Luke Stemmer, Fire Chief Approved by: Nancy Gohman, Deputy City Manager/HR Director Meeting of July 6, 2009 (Item No. 4b) Page 2 Subject: Park Nicollet Foundation Grant RESOLUTION NO. 09-____ RESOLUTION AUTHORIZING THE CITY MANAGER TO ACCEPT A GRANT FROM THE PARK NICOLLET FOUNDATION IN THE AMOUNT OF $5,000 FOR FILE OF LIFE PACKETS WHEREAS, the St. Louis Park Fire Department has submitted a grant application to the Park Nicollet Foundation for assistance in the preparation and distribution of File of Life packets; and WHEREAS, the City of St. Louis Park will receive grant funds in the amount of $5,000, provided all requested funds are received; and WHEREAS, the City Manager (or his designee) will serve as the fiscal agent on behalf of the City and will provide financial administrative services necessary for the administration of the grant; NOW THEREFORE BE IT RESOLVED that the City Council of St. Louis Park hereby authorizes the City Manager and Fire Chief to enter into an agreement with the Park Nicollet Foundation for acceptance of a grant for the purpose of preparing and distributing File of Life packets to St. Louis Park residents. Reviewed for Administration: Adopted by the City Council July 6, 2009 City Manager Mayor Attest: City Clerk Meeting Date: July 6, 2009 Agenda Item #: 4c Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Acceptance of Donation from Nurturing Our Retired Citizens (NORC). RECOMMENDED ACTION: Motion to adopt Resolution accepting a donation from NORC in the amount of $5,000 for purchase and distribution of File of Life materials for the Fire Department. POLICY CONSIDERATION: Does the City Council wish to accept the gift with restrictions on its use? BACKGROUND: State statute requires City Council’s acceptance of donations. This requirement is necessary in order to make sure the City Council has knowledge of any restrictions placed on the use of each donation prior to it being expended. NORC is graciously donating an amount of $5,000. The donation is given with the restriction that it be used to help pay for File of Life materials which allow for comprehensive contact and medical information to be readily available in the event of an emergency. FINANCIAL OR BUDGET CONSIDERATION: This donation will assist with the printing costs for new File of Life packages for distribution to our senior residents. VISION CONSIDERATION: The donation will assist us in being a connected and engaged community. Attachments: Resolution Prepared by: Bruce DeJong, Finance Director Reviewed by: Luke Stemmer, Fire Chief Approved by: Nancy Gohman, Deputy City Manager/HR Director Meeting of July 6, 2009 (Item No. 4c) Page 2 Subject: Acceptance of Donation from NORC RESOLUTION NO. 09-____ RESOLUTION APPROVING ACCEPTANCE OF DONATION FROM NURTURING OUR RETIRED CITIZENS IN THE AMOUNT OF $5,000 FOR FILE OF LIFE PACKETS WHEREAS, The City of St. Louis Park is required by State statute to authorize acceptance of any donations; and WHEREAS, the City Council must also ratify any restrictions placed on the donation by the donor; and WHEREAS, Nurturing Our Retired Citizens (NORC) desires to assist in the preparation of File of Life packets with a donation of $5,000; NOW THEREFORE BE IT RESOLVED, by the City Council of the City of St. Louis Park that the gift is hereby accepted with thanks to NORC with the understanding that it must be used to print and distribute File of Life packets to St. Louis Park senior residents. Reviewed for Administration Adopted by the City Council July 6, 2009 City Manager Mayor Attest: City Clerk Meeting Date: July 6, 2009 Agenda Item #: 4d Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Hazardous Excavation – 3505 Texas Avenue South. RECOMMENDED ACTION: Motion to Adopt Resolution ordering the abatement of the hazardous excavation condition located at 3505 Texas Avenue South. POLICY CONSIDERATION: Based on the condition of the property, as noted in the attached report, does Council concur with staff’s recommendation of declaring the property as hazardous excavation and the authorize abatement process? BACKGROUND: Attached is a letter prepared by John Tilton, Chief Building Official dated June 18, 2009, detailing the conditions and requesting the City Attorney to begin the hazardous excavation process at 3505 Texas Avenue South. Also attached is a chronological sequence of events leading to this action. On June 16, 2007 Building Permit 157644 was issued to property owner Laura Parkhill for the construction of a 30 ft. by 16 ft. one story addition, with full basement. The excavation for the construction of the basement occurred shortly after the permit was issued. A door opening has been cut into the existing foundation wall and a door installed. No further work has occurred, and no inspections have been performed under this permit. The excavation is approximately 8 ft. deep with near vertical walls and has exposed the house footings to possible erosion and frost action. The excavation has been left open in excess of six months without the erection of the building thereon, and therefore this open excavation is a Hazardous Excavation, as specified in Minnesota State Statute 463.25-Hazardous Excavations. The hazardous excavation must be corrected so that it meets applicable building codes and City ordinances. Unless corrective action is taken by the owner, the City will move for summary of enforcement and the cost of enforcement will be charged against the property. FINANCIAL OR BUDGET CONSIDERATION: If a judge approves the summary of enforcement, the City may incur costs of $5,000 - $10,000 hire a contractor in correcting the hazard. All costs would be assessed against the property. Meeting of July 6, 2009 (Item No. 4d) Page 2 Subject: Hazardous Excavation – 3505 Texas Avenue South VISION CONSIDERATION: Not applicable. Attachments: Resolution Ordering Abatement of Hazardous Excavation Order for Abatement of Hazardous Excavation Hazardous Excavation Determination Chronology of Events Prepared by: Brian Hoffman, Director of Inspections Approved by: Nancy Gohman, Deputy City Manager/HR Director Meeting of July 6, 2009 (Item No. 4d) Page 3 Subject: Hazardous Excavation – 3505 Texas Avenue South RESOLUTION NO. 09-____ RESOLUTION ORDERING ABATEMENT OF HAZARDOUS EXCAVATION WHEREAS, the Building Official of the City of St. Louis Park has attempted without success to have the owner of certain property remedy the hazardous condition of the open basement and the unsafe open excavation of the foundation situated on property at 3505 Texas Avenue South, St. Louis Park, Minnesota; and WHEREAS, the City Council has determined that the open basement and open excavation on the property constitutes a hazardous excavation within the meaning of Minnesota Statutes § 463.25 and constitutes a health and safety hazard. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis Park, Minnesota: 1. Pursuant to Minnesota Statutes § 463.16 et seq., the City hereby adopts and approves the Order for Removal of Hazardous Excavation attached hereto as Exhibit “A”. 2. The City of St. Louis Park finds that the condition of the property located at 3505 Texas Avenue South, St. Louis Park, Minnesota, is a health and safety hazard and contains a hazardous excavation within the meaning of Minn. Stat. § 463.25. 3. The City’s legal counsel, Campbell Knutson, P.A., 317 Eagandale Office Center, 1380 Corporate Center Curve, Eagan, Minnesota 55121, is directed to serve the Demolition Order and to proceed with enforcement in accordance with Minnesota Statutes § 463.15 et seq. Reviewed for Administration: Adopted by the City Council July 6, 2009 City Manager Mayor Attest: City Clerk Meeting of July 6, 2009 (Item No. 4d) Page 4 Subject: Hazardous Excavation – 3505 Texas Avenue South STATE OF MINNESOTA DISTRICT COURT COUNTY OF HENNEPIN FOURTH JUDICIAL DISTRICT CASE TYPE: Other Civil IN RE: Court File No. ______________ The Matter of a Hazardous Building ORDER FOR A Located at 3505 Texas Avenue South, City of HAZARDOUS EXCAVATION St. Louis Park, Hennepin County, Minnesota TO: Owners and lien holders of the above real estate: Laura Parkhill and Deutsch Bank National Trust Company. PLEASE BE ADVISED that pursuant to order of the St. Louis Park City Council and by authority of Minn. Stat. § 463.15, et seq., you have twenty (20) days from the date of service of this Order upon you, to remedy the hazard to public health, safety, and welfare, and the hazardous condition of the basement foundation and debris situated on the property at 3505 Texas Avenue South, City of St. Louis park, County of Hennepin, State of Minnesota, and legally described as follows: Lots 43 and 44, Block 311, Rearrangement of St. Louis Park, Hennepin County, Minnesota The Building Officials for the City of St. Louis Park have inspected the above referenced property. The inspections revealed that the open foundation and basement constitute a hazardous excavation pursuant to Minn. Stat. § 463.25 and are health, safety, and welfare hazards to the residents of the City of St. Louis Park. The hazardous excavation must be abated immediately. If you fail to remedy the situation the City will seek permission from the District Court for the City to do so. The City will move the District Court for summary enforcement of this Order Meeting of July 6, 2009 (Item No. 4d) Page 5 Subject: Hazardous Excavation – 3505 Texas Avenue South pursuant to Minn. Stat. § 463.19 unless you remedy the situation within the said twenty (20) day period or unless an answer is filed within twenty (20) days of service of this Order upon you. Upon enforcement of the Order by the City, all costs expended by the City will be assessed against the real property and collected as other taxes as provided in Minn. Stat. § 463.21. Dated: June _____, 2009 CAMPBELL KNUTSON Professional Association By: ________________________________ Soren M. Mattick, #27785X Assistant St. Louis Park City Attorney 317 Eagandale Office Center 1380 Corporate Center Curve Eagan, Minnesota 55121 Telephone: (651) 452-5000 ACKNOWLEDGMENT The City of St. Louis Park, by and through its undersigned attorney, acknowledges that costs, disbursements, and reasonable attorney and witness fees may be awarded to the opposing party or parties pursuant to Minn. Stat. § 549.21, subd. 2. Dated: June _____, 2009. __________________________________ Soren M. Mattick, #27785X Meeting of July 6, 2009 (Item No. 4d) Subject: Hazardous Excavation - 3505 Texas Avenue South Page 6 Meeting of July 6, 2009 (Item No. 4d) Subject: Hazardous Excavation - 3505 Texas Avenue South Page 7 Meeting Date: July 6, 2009 Agenda Item #: 4e Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: Boards and Commissions EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Special Assessment - Water Service Line Repair at 2951 Rhode Island Avenue South. RECOMMENDED ACTION: Motion to Adopt Resolution establishing a special assessment for the repair of the water service line at 2951 Rhode Island Avenue South. POLICY CONSIDERATION: None - The proposed action is consistent with policy previously established by the City Council. BACKGROUND: Thomas and Cheryl Raether, owners of the single family residence at 2951 Rhode Island Avenue, have requested the City to authorize the repair of the water service line for their home and assess the cost against the property in accordance with the City’s special assessment policy. Analysis: The City requires the repair of service lines to promote the general public health, safety and welfare within the community. The special assessment policy for the repair or replacement of water or sewer service lines for existing homes was adopted by the City Council in 1996. This program was put into place because sometimes property owners face financial hardships when emergency repairs like this are unexpectedly required. Plans and permits for this service line repair work were completed, submitted, and approved by City staff. The property owners hired a contractor and repaired the water service line in compliance with current codes and regulations. Based on the completed work, this repair qualifies for the City’s special assessment program. The property owners have petitioned the City to authorize the water service line repair and special assess the cost of the repair. The total eligible cost of the repair has been determined to be $5,800.00. FINANCIAL OR BUDGET CONSIDERATION: The City has funds in place to finance the cost of this special assessment. VISION CONSIDERATION: Not applicable. Attachments: Resolution Prepared by: Scott Anderson, Utility Superintendent Through: Mike Rardin, Public Works Director Bruce DeJong, Director of Finance Approved by: Nancy Gohman, Deputy City Manager/HR Director Meeting of July 6, 2009 (Item No. 4e) Page 2 Subject: Special Assessment - Water Service Line Repair at 2951 Rhode Island Avenue South RESOLUTION NO. 09-____ RESOLUTION AUTHORIZING THE SPECIAL ASSESSMENT FOR THE REPAIR OF THE WATER SERVICE LINE AT 2951 RHODE ISLANDAVENUE SO., ST. LOUIS PARK, MN WHEREAS, the Property Owners at 2951 Rhode Island Avenue South have petitioned the City of St. Louis Park to authorize a special assessment for the repair of the water service line for the single family residence located at 2951 Rhode Island Avenue South; and WHEREAS, the Property Owners have agreed to waive the right to a public hearing, right of notice and right of appeal pursuant to Minnesota Statute, Chapter 429; and WHEREAS, the City Council of the City of St. Louis Park has received a report from the Utility Superintendent related to the repair of the water service line. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis Park, Minnesota, that: 1. The petition from the Property Owners requesting the approval and special assessment for the water service line repair is hereby accepted. 2. The water service line repair that was done in conformance with the plans and specifications approved by the Public Works Department and Department of Inspections is hereby accepted. 3. The total cost for the repair of the water service line is accepted at $5,800.00. 4. The Property Owners have agreed to waive the right to a public hearing, notice and appeal from the special assessment; whether provided by Minnesota Statutes, Chapter 429, or by other statutes, or by ordinance, City Charter, the constitution, or common law. 5. The Property Owners have agreed to pay the City for the total cost of the above improvements through a special assessment over a ten (10) year period at the interest rate of 5.85%. 6. The Property Owners have executed an agreement with the City and all other documents necessary to implement the repair of the water service line and the special assessment of all costs associated therewith. Reviewed for Administration: Adopted by the City Council July 6, 2009 City Manager Mayor Attest: City Clerk Meeting Date: July 6, 2009 Agenda Item #: 4f Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Bid Tabulation: Maintenance Project - 2009 Random Concrete Repair Project – Project No. 2009- 0003, 2009-0004, 2009-0006. RECOMMENDED ACTION: Motion to designate Ron Kassa Construction, Inc. the lowest responsible bidder and authorize execution of a contract with the firm in the amount of $219,653.75 for the 2009 Random Concrete Repair Project – Project No. 2009-0003, 2009-0004, and 2009-0006. POLICY CONSIDERATION: Not applicable. BACKGROUND: Bid Information: Bids were received on June 8, 2009 for the annual repair and construction of sidewalk, curb and gutter, and storm sewer catch basins at various locations in the city. Staff annually surveys the condition of the sidewalk to identify hazards for repair. Panels of sidewalk that are cracked or have been lifted by tree roots and create trip hazards are removed and replaced under this contract. Curb and gutter with similar defects that create drainage problems are also repaired. Deteriorating catch basins that are within the work area will also be repaired or rebuilt. Most of the work will be concentrated in next year’s sealcoating area (Area 2, which includes the Triangle, Wolfe Park, Minikahda Oaks, Minikahda Vista, and Browndale neighborhoods). An advertisement for bids was published in the St. Louis Park Sun-Sailor on May 21, 2009, and in the Construction Bulletin on May 18, and 25, 2009. A total of six (6) bids were received for this project. A summary of the bid results is as follows: CONTRACTOR BID AMOUNT Ron Kassa Construction, Inc. $219,653.75 C.R. Fischer & Sons, Inc. $233,281.25 Midwest Concrete Specialties, Inc. $235,423.50 O’Malley Construction, Inc. $244,464.13 Ryan Contracting Co. $258,570.00 Standard Sidewalk, Inc. $289,575.00 Engineer’s Estimate $210,755.00 Meeting of July 6, 2009 (Item No. 4f) Page 2 Subject: Bid Tabulation: 2009 Random Concrete Repair Improvement Project Nos. 2009-0003, -0004, and -0006 Evaluation of Bids: A review of the bids indicates Ron Kassa Construction submitted the lowest responsible bid. Ron Kassa Construction is a reputable contractor that has worked for the city before and has successfully completed previous contracts. Construction Timeline: Construction is planned to begin in July and is scheduled to be completed in 25 working days. FINANCIAL OR BUDGET CONSIDERATION: Funds for this maintenance project are allocated in the Public Works Operations budget, Stormwater Utility budget and the Pavement Management budget. $85,000 of the Operations budget is available for sidewalk repairs. $50,000 of the Pavement Management budget plus $15,000 of the Operations budget is available for curb and gutter repairs. $20,000 of the Stormwater Utility budget is available for catch basin repairs. The result is, therefore, a total of $170,000 designated for random concrete repairs. Every construction season requests are made from various city divisions (PW Operations, Utilities, Parks, Forestry) for emergency concrete repair. This year’s contract includes an allowance for additional quantities for such occasions. The extra repair work, if requested, is performed under this contract and is paid using the operation budget of the requesting division. This typically saves money and administrative work for the division making the request. This extra work is above the planned CIP project budget of $170,000, which is reflected in the engineer’s estimate of $210,755. If no requests are made for extra work, the final contract quantities will fall below the bid quantities as allowed by contract specifications. Any extra excess work will be funded from the respective non- random designated budgets as resources allow. In summary, the random concrete work planned for 2009 will fall within the $170,000 project budget. All work under this contract is paid based on actual quantities and unit prices. Therefore, the contractor will be paid for actual work performed, not their total bid price. VISION CONSIDERATION: Not applicable. Attachments: None Prepared by: Jim Olson, Engineering Project Manager Reviewed by: Scott Brink, City Engineer Michael P. Rardin, Director of Public Works Approved by: Nancy Gohman, Deputy City Manager/HR Director Meeting Date: July 6, 2009 Agenda Item #: 4g Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Bid Tabulation: Street Maintenance Project (Sealcoat Streets - Area 1) – Project No. 2009-0001. RECOMMENDED ACTION: Motion to designate Allied Blacktop Company the lowest responsible bidder and authorize execution of contract with the firm in the amount of $294,202.49 for Street Maintenance Project (Sealcoat Streets - Area 1 – Project No. 2009-0001). POLICY CONSIDERATION: None. BACKGROUND: Sealcoating is the surface application of an asphalt material followed by the placement of aggregate (rock) which is embedded into the asphalt material while it is liquid. The purpose of this treatment is to add surface friction to the pavement, facilitating vehicle traction, and to seal the surface from oxidation and the effects of moisture. Sealcoating can extend the life of a pavement, in good condition, by 5-9 years. The City’s Pavement Management Program provides for the sealcoating of each street once every eight (8) years. Area 1 of the Pavement Management Program is scheduled for sealcoating in 2009. These streets were last sealcoated in the early 1990’s. Area 1 comprises the streets in the Texa Tonka, Oak Hill, and Lenox neighborhoods. A map of the streets to be sealcoated is attached. Not all streets in Area 1 will be sealcoated. Based on the city’s computerized pavement management software and visual inspections by City staff, several streets in the area were determined to be in need of more aggressive maintenance than has been done in the past. Sealcoating these streets at this time would be an inappropriate use of resources. Thus, they have been eliminated from this sealcoat project with the understanding that they are scheduled for higher levels of maintenance or rehabilitation in 2013, as part of the overall Pavement Management Program. BID ANALYSIS: Bids for the project were received on June 30, 2009. An Advertisement for Bids was published in the St. Louis Park Sun-Sailor on June 18, 2009 and in the Construction Bulletin on June 15, 2009. Meeting of July 6, 2009 (Item No. 4g) Page 2 Subject: Bid Tabulation - Street Maintenance Project 2009-0001 A summary of the bid results is as follows: CONTRACTOR BID AMOUNT Allied Blacktop Company $294,202.49 Pearson Brothers, Inc. $296,137.44 Engineer’s Estimate $292,589.12 Two (2) contractors submitted bids. A review of the bids indicates Allied Blacktop Company submitted the lowest bid. Allied Blacktop is a reputable contractor who has worked for the City before. Staff recommends that a contract be awarded to the firm in the amount of $294,202.49. FINANCIAL CONSIDERATIONS: Costs for sealcoating the local streets will be paid from the City’s Pavement Management Fund. Municipal State Aid streets in Area 1 that are sealcoated will be paid from the Citywide Public Works Operations budget. The 2009 Capital Improvement Program has budgeted $282,341 for this year’s sealcoat project. Although the cost of this year’s project is above the CIP budget, it is still within the overall multi-year budget for the Pavement Management Program. PROJECT TIMING: This work is expected to take place between August 1 and August 31. The entire process on a given street takes approximately 72 hours. Streets will be posted for “No Parking” beginning the day before work is to occur. Residents will receive notice of the impending construction and parking restrictions. VISION CONSIDERATION: Not applicable. Attachment: Map Prepared by: Jim Olson, Engineering Project Manager Reviewed by: Michael P. Rardin, Director of Public Works Approved by: Nancy Gohman, Deputy City Manager/HR Director Meeting of July 6, 2009 (Item No. 4g) Page 3 Subject: Bid Tabulation - Street Maintenance Project 2009-0001 Meeting Date: July 6, 2009 Agenda Item #: 4h Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Bid Tabulation: Sanitary Sewer Project – Lift Station No. 17 and Forcemain Rehabilitation – Project No. 2009-2300. RECOMMENDED ACTION: Motion to designate G.L. Contracting, Inc. the lowest responsible bidder and authorize execution of a contract with the firm in the amount of $67,566.50 for Sanitary Sewer Project – Lift Station No. 17 and Forcemain Rehabilitation – Project No. 2009-2300. POLICY CONSIDERATION: Does the City Council wish to take the final step which will allow the project to move forward? BACKGROUND: Project Information: The existing Ainsworth Park Lift Station was installed in 1965 and consists of a prefabricated steel dry well which houses two pumps, piping, valves and electrical control equipment. A 6-foot diameter concrete wet well, which collects and stores wastewater, is located adjacent to the dry well. The existing 4”cast iron forcemain is approximately 630 feet long beneath Rhode Island Avenue, discharging into the City’s gravity system on West 28th Street. Staff scheduled this rehabilitation due to deteriorated condition and unreliability of the station and forcemain. The equipment and structure are 44 years old and repair parts for the pumps and the electrical controls are increasingly difficult to obtain. Staff is also concerned about the structural integrity of the steel dry well and the cast iron force main. One additional problem with the current station is that the dry well is a confined space requiring special safety procedures for entry, i.e. greater employee risk. Bid Information: Bids were received on June 23, 2009 for the rehabilitation of LS#17. A total of nine (9) bids were received for this project. An advertisement for bids was published in the St. Louis Park Sun-Sailor on June 11, 2009 and in the Construction Bulletin on June 8, and 15, 2009. Meeting of July 6, 2009 (Item No. 4h) Page 2 Subject: Bid Tabulation: Lift Station No. 17 and Forcemain Rehabilitation – Project No. 2009-2300 A summary of the bid results are as follows: Evaluation of Bids: Staff has reviewed all of the bids submitted and has tabulated the results. From the review, staff recommends G.L. Contracting, Inc. as the lowest responsible bidder. G.L. Contracting is a reputable contractor that has worked for St. Louis Park and other cities before and has successfully completed similar projects. Construction Timeline: Construction is planned to begin in July 2009 should be completed within 20 working days. FINANCIAL OR BUDGET CONSIDERATION: This project is included in the Capital Improvement Program (CIP) scheduled for construction this year with a budget of $282,500. In addition to the construction of the lift station structure and forcemain, new pumps and controls will be purchased and installed by the City’s Utility staff and their electrical contractor. VISION CONSIDERATION: Not applicable. Attachments: None Prepared by: Jim Olson, Engineering Project Manager Reviewed by: Michael P. Rardin, Director of Public Works Scott Brink, City Engineer Approved by: Nancy Gohman, Deputy City Manager/HR Director CONTRACTOR BID AMOUNT G.L. Contracting, Inc. $67,566.50 Northwest Asphalt, Inc. $74,414.86 Ellingson Drainage, Inc. $76,390.00 G.L. Jedlicki, Inc. $80,802.00 EnComm Midwest, Inc. $80,808.00 Minger Construction, Inc. $85,429.25 Eng. & Const. Innovations, Inc. $90,853.00 Northdale Construction Company, Inc. $94,933.96* Geislinger & Sons, Inc. $133,252.00 Engineer’s Estimate $149,502.00 * Bid corrected upon extension Meeting Date: July 6, 2009 Agenda Item #: 4i Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Bid Tabulation: Traffic Signal and Intersection Improvement Project – W. 36th Street at Park Center Boulevard - Project No. 2009-2101. RECOMMENDED ACTION: Motion to Designate Valley Paving, Inc. the lowest responsible bidder and authorize execution of a contract with the firm in the amount of $143,732.25 for W. 36th Street at Park Center Boulevard - Project No. 2009-2101. POLICY CONSIDERATION: Does the City Council wish to take the final step which will allow the project to move forward? BACKGROUND: Project Information: History PBK Investments (7 & 41 LLC) completed the purchase of the former Planet Ford site (3555 State Highway 100) in early 2008. The building on the site has been substantially remodeled for conversion to an LA Fitness facility. PBK requested that the City make improvements to the traffic control signal and the intersection at W. 36th Street and Park Center Boulevard in order to allow full access to the site at that intersection. PBK also requested that the full cost of the improvements be assessed against the property in accordance with the City’s special assessment policy. A Public Improvement/Special Assessment Agreement was drafted by the City Attorney. The agreement requires PBK to pay for all construction, engineering and legal costs associated with this project. The City Council approved the agreement at their December 1, 2008 meeting. The agreement has since been executed by all parties involved. Bid Information: Bids were received on June 23, 2009 for the intersection improvements and traffic signal revision. A total of four (4) bids were received for this project. An advertisement for bids was published in the St. Louis Park Sun-Sailor on June 11, 2009 and in the Construction Bulletin on June 8, and 15, 2009. Meeting of July 6, 2009 (Item No. 4i) Page 2 Subject: Bid Tabulation: Traffic Signal and Intersection Improvement Project – Project No. 2009-2101 A summary of the bid results are as follows: Evaluation of Bids: SRF Consulting Group, Inc. has reviewed all of the bids submitted and has tabulated the results. From the review, SRF has recommended to staff to recommend Valley Paving, Inc. as the lowest responsible bidder. Valley Paving has worked for St. Louis Park and other cities before, and has successfully completed similar projects. The developer, PBK Investments has reviewed and accepted the bid results as required by the Special Assessment Agreement. Construction Timeline: Construction is planned to begin mid-July 2009 and should be completed on or before October 16, 2009. FINANCIAL OR BUDGET CONSIDERATION: The City has funds in place to finance the cost of the special assessment. VISION CONSIDERATION: Not applicable. Attachments: None Prepared by: Jim Olson, Engineering Project Manager Reviewed by: Michael P. Rardin, Director of Public Works Scott Brink, City Engineer Approved by: Nancy Gohman, Deputy City Manager/HR Director CONTRACTOR BID AMOUNT Valley Paving, Inc. $143,732.25 Midwest Asphalt Corporation $153,049.80 Thomas & Sons Construction, Inc. $165,556.00 Bituminous Roadways, Inc. $167,451.00 Engineer’s Estimate $131,186.00 Meeting Date: July 6, 2009 Agenda Item #: 4j Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Amend Consultant Contract 69-08 Park Place Boulevard Street Improvements - Project 2007-1101. RECOMMENDED ACTION: Motion to approve Amendment No. 1 to Contract 69-08 providing additional services for the Park Place Boulevard Reconstruction Project, Project No. 2007-1101. POLICY CONSIDERATION: Not Applicable. BACKGROUND: History and Recent Activities On June 2, 2008, the City Council approved a contract with SRF Consulting Services in the amount of $469,536 for construction services related to the reconstruction of Park Place Boulevard from Wayzata Boulevard to just south of Gamble Drive. The project is now substantially complete. Some miscellaneous clean-up items, including the installation of banners and some plantings remain. Additional Professional Services In order to process the project toward final completion and close-out, SRF is requesting an amendment to their contract. In overseeing the project to final completion, the estimated budget forecasted initially by SRF will be exceeded for among the following reasons: 1. Construction of the improvements required a higher than normal amount of coordination with private utility companies and adjacent property owners. For example there were several issues with Xcel Energy with regards to timely performance and maintaining service to some properties. Coordination with other utilities such as Center Point Energy, Qwest, and Comcast was also needed. 2. After the project started, the City directed an extension of the project improvements south to Cedar Lake Road, as well as added additional decorative lighting on Gamble Drive. Additional hours for design and construction oversight were needed for this. 3. There were performance related issues with the general contractor with regards to effective coordination with private utilities, property owners, and other stakeholders. SRF utilized additional time and hours to assist in effectively monitoring the project, maintaining schedules, minimizing impacts to adjacent businesses and properties, and keeping stakeholders continually informed. Meeting of July 6, 2009 (Item No. 4j) Page 2 Subject: Amend Contract 69-08 Park Place Boulevard Street Improvements - Project 2007-1101 4. SRF’s original estimate also included costs for sub-contractors to provide material and other construction testing. Testing services also exceeded initial estimates. Final completion of all work is expected to be completed by mid-August, in accordance with the project’s original schedule. FINANCIAL OR BUDGET CONSIDERATION: Estimated Cost All work performed by SRF on this project is paid on a time and material basis. The source of funding for the project as identified in the City’s five-year Capital Improvement Program (C.I.P.), comes from a combination of the following: Developer Agreement (Duke), Tax Increment Funds, and HRA Levy/TIF. Based upon the construction contract with the general contractor, SRF’s fees, and other costs related to the project, the total project cost is still expected to remain below the CIP’s total projected cost of the Park Place Boulevard street and streetscape improvements. Original Contract $469,536 Amendment No. 1 $58,457 Total $527,993 Contract Terms Contract terms will remain unchanged except as follows: 1. All services shall be completed by January 1, 2010 2. Compensation is based on actual work performed with a maximum contract amount of $527,993 VISION CONSIDERATION: Not Applicable. Attachments: Amendment No.1 to Contract No. 69-08 Prepared by: Scott Brink, City Engineer Reviewed by: Michael P. Rardin, Director of Public Works Approved by: Nancy Gohman, Deputy City Manager/HR Director Meeting of July 6, 2009 (Item No. 4j) Page 3 Subject: Amend Contract 69-08 Park Place Boulevard Street Improvements - Project 2007-1101 CITY OF ST. LOUIS PARK AMENDMENT NO. 1 TO CONTRACT NO. 69-08 THIS AMENDMENT NO. 1 to Contract No. 69-08 is made on July 6, 2009, between the CITY OF ST. LOUIS PARK, a Minnesota municipal corporation hereinafter referred to as “CITY” and SRF Consulting Engineers, hereinafter referred to as “SRF”. BACKGROUND. The parties have previously entered into an agreement for consulting services dated June 2, 2008 (“Initial Agreement”). The Initial Agreement authorizes SRF to provide engineering consulting services for Project 2007-1101 at a cost not to exceed $469,536. Due to the extent of the services required to oversee the completion of construction, additional engineering services are required. NOW, THEREFORE, in consideration of the above facts and mutual covenants herein contained, it is hereby agreed that Contract No. 69-08 is amended as follows: 1. All services to be performed under Contract No. 69-08 shall be completed by January 1, 2010. 3. The total compensation to SRF for all services rendered pursuant to Contract No. 69-08, as amended, is increased by $58,457 with a not to exceed total contract cost of $527,993. IT IS FURTHER AGREED that all other provisions of Contract No. 69-08 shall remain unchanged and fully effective, and this Amendment shall become an integral part thereof. EXECUTED as to the day and year first above written. TKDA CITY OF ST. LOUIS PARK By:________________________________ By:________________________________ Jeff Jacobs, Mayor Title:_______________________________ and________________________________ Thomas Harmening, City Manager Meeting Date: July 6, 2009 Agenda Item #: 4k Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Accept the Active Living, Sidewalks and Trails Plan. RECOMMENDED ACTION: Motion to adopt a Resolution accepting the Active Living, Sidewalks and Trails Plan POLICY CONSIDERATION: Does the City Council wish to accept the content and recommendations of the Active Living, Sidewalks and Trails Plan? BACKGROUND: The Active Living Sidewalks and Trails Plan is a planning document designed to improve the bicycle, walking and transit environments in the City of St. Louis Park. The plan focuses on transportation (but does not exclude recreation). The goals listed in the plan can be grouped into four broad goals; improve safety, continuity, choices and access. The plan includes many strategies for accomplishing the goals. Develop citywide grids of bikeways (every ½ mile) and sidewalks (every ¼ mile). Improve crossings at key street intersections and over/under major highways and roads. Add shelters or amenities at certain transit stops. The plan also sets general priorities for such improvements. It does not specify the timing or schedule of such improvements. It is a long range plan that helps inform future development, subdivisions, road design, and infrastructure investment decisions. Blue Cross Blue Shield of Minnesota funded this planning effort as part of its Prevention Minnesota program. SRF Consulting Group Inc. prepared the plan and helped facilitate several public meetings. Major stakeholder involvement included web-based surveys, a ten person Citizen Advisory Committee, a neighborhood workshop and a neighborhood open house to foster resident interest in the outcomes of the study. A full copy of the plan is available on the City’s website at: http://www.stlouispark.org/pdf/Active_Living_Draft_v9_2008.pdf Meeting of July 6, 2009 (Item No. 4k) Page 2 Subject: Accept the Active Living, Sidewalks and Trails Plan As outlined in the Council study session on May 11, 2009, the next steps are as follows: • Complete detailed implementation plans to be considered in the capital improvement planning process. • Incorporate priority improvements into projects taking place in the study area when improvements are appropriate. • Seek grant funding to refine plans and/or construct improvements. • Continue educating residents and area employees using the study as a guide to opportunities for increased bicycling and walking. FINANCIAL OR BUDGET CONSIDERATION: Approval and acceptance of the Active Living, Sidewalks and Trails Plan does not obligate the City Council to expend any funds on current or future construction projects. Staff will continue to seek grant funds to fund projects described in the plan. VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged community. Approval and acceptance of the Active Living, Sidewalks and Trails Plan advances a primary goal of Vision St. Louis Park related to sidewalks and trails: “St. Louis Park has a connected network of safe sidewalks and trails to encourage physical fitness and non-polluting transportation options. The city encourages trail use by members of all ages and physical abilities.” Attachments: Resolution Accepting the Active Living, Sidewalk and Trails Plan Prepared by: Sean Walther, Senior Planner Reviewed by: Meg McMonigal, Planning and Zoning Supervisor Kevin Locke, Community Development Director Approved by: Nancy Gohman, Deputy City Manager/HR Director Meeting of July 6, 2009 (Item No. 4k) Page 3 Subject: Accept the Active Living, Sidewalks and Trails Plan RESOLUTION NO. 09-____ RESOLUTION ACCEPTING AND APPROVING THE ACTIVE LIVING, SIDEWALKS AND TRAILS PLAN FINDINGS WHEREAS, the City of St. Louis Park, Minnesota, strives to be a livable community; and WHEREAS, the City of St. Louis Park is committed to being a connected and engaged community; and WHEREAS, a stated goal of Vision St. Louis Park is that, “St. Louis Park has a connected network of safe sidewalks and trails to encourage physical fitness and non-polluting transportation options. The city encourages trail use by members of all ages and physical abilities;” and WHEREAS, the City of St. Louis Park has an interest in improving safety, continuity, choices, and access to the bicycle, pedestrian and transit systems for its citizens; and WHEREAS, the City of St. Louis Park proposed an “Active Living” study of the City’s bicycle, pedestrian and transit networks, and was awarded funds by Blue Cross Blue Shield of Minnesota to prepare the plan; and WHEREAS, work on the plan proceeded with input from City Council, Planning Commission, Parks and Recreation Advisory Commission, a ten-member citizen advisory committee, and city staff; and WHEREAS, public input was gathered through meetings with City Council, boards and commissions, a citizen advisory committee, community workshop, community open house, and online web-based outreach; and WHEREAS, the Citizen Advisory Committee, Parks and Recreation Advisory Commission, Planning Commission and City Council reviewed the study and provided comments and other input that has been incorporated into the plan; and WHEREAS, the plan includes content reviewing existing conditions, current and future needs for improved pedestrian and bicycle activity, recommended improvements, and implementation strategies; and WHEREAS, the Citizen Advisory Committee and Parks and Recreation Advisory Commission recommended approval of plan; and Meeting of July 6, 2009 (Item No. 4k) Page 4 Subject: Accept the Active Living, Sidewalks and Trails Plan WHEREAS, the contents of Case No. 07-11-MISC are hereby entered into and made part of the record for this planning study. CONCLUSION NOW, THEREFORE, BE IT RESOLVED by the City Council for the City of St. Louis Park that it accepts the content, recommendations, and implementation strategies of the Active Living, Sidewalks and Trails Plan, subject to the following conditions and recommendations: 1. The plan consists of bicycle, pedestrian, and transit recommendations for the City of St. Louis Park. The plan shall serve as background information for future decisions related to transportation improvements designed and constructed in the study area. 2. Additional study and further analysis will be necessary to determine the feasibility and design of recommended improvements. Where necessary, such study and analysis will be undertaken prior to implementation. BE IT FURTHER RESOLVED that the City Council for the City of St. Louis Park hereby directs city staff to incorporate the plan goals and policies, as appropriate, into the Comprehensive Plan. BE IT FURTHER RESOLVED that the City Council for the City of St. Louis Park hereby directs city staff to prepare more detailed implementation plans to be considered in the City’s capital improvements planning process. Reviewed for Administration: Adopted by the City Council July 6, 2009 City Manager Mayor Attest: City Clerk Meeting Date: July 6, 2009 Agenda Item #: 4l Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Accepting the Park Place Boulevard Corridor Planning Study. RECOMMENDED ACTION: Motion to Adopt a Resolution accepting the Park Place Boulevard Corridor Planning Study. POLICY CONSIDERATION: Does the City Council wish to accept the content and recommendations of the Park Place Boulevard Corridor Planning Study? BACKGROUND: The Park Place Boulevard Corridor Study is a planning document designed to improve the bicycle and walking environments within the Xenia Avenue / Park Place Boulevard corridor between St. Louis Park and Golden Valley. Major priorities of the study include improvements to the walking environment around the I-394 and Park Place Boulevard intersection, improved access to regional trails and parks, and increasing accessibility to key destinations like office towers by bike or transit. The study was funded through the Federal Non-Motorized Transportation Pilot Program through a partnership with Transit for Livable Communities. Major stakeholder involvement included web- based outreach, meetings with employees in the area, and a neighborhood meeting to foster resident interest in the outcomes of the study. A full copy of the study is available on the City’s website at: http://www.stlouispark.org/pdf/PPBCorridorStudy.pdf The study was completed in partnership with the City of Golden Valley. As outlined in the Council study session on May 11th, 2009, the next steps are as follows: • Incorporate priority improvements into projects taking place in the study area when appropriate. • Seek grant funding to complete a demonstration project that will achieve goals of the study. • Continue educating residents and area employees using the study as a guide to opportunities for increased bicycling and walking. FINANCIAL OR BUDGET CONSIDERATION: Acceptance of the Park Place Boulevard Corridor Planning Study does not require the Council to expend any funds on current or future construction projects. Staff will continue to seek grant funds to fund infrastructure work described in the “Implementation” section of the study. Meeting of July 6, 2009 (Item No. 4l) Page 2 Subject: Accepting the Park Place Boulevard Corridor Planning Study VISION CONSIDERATION: Acceptance of the Park Place Boulevard Corridor Planning Study advances a primary goal of the Vision related to being a connected and engaged community: “St. Louis Park has a connected network of safe sidewalks and trails to encourage physical fitness and non-polluting transportation options. The city encourages trail use by members of all ages and physical abilities.” The study also outlines potential improvements in connections to Minneapolis and Golden Valley, addressing a corollary goal of the vision related to transportation access across the region. Attachments: Resolution Accepting the Park Place Boulevard Study Prepared by: Adam Fulton, Planner Reviewed by: Meg McMonigal, Planning and Zoning Supervisor Kevin Locke, Community Development Director Approved by: Nancy Gohman, Deputy City Manager/HR Director Meeting of July 6, 2009 (Item No. 4l) Page 3 Subject: Accepting the Park Place Boulevard Corridor Planning Study RESOLUTION NO. 09-____ RESOLUTION ACCEPTING THE XENIA AVENUE / PARK PLACE BOULEVARD CORRIDOR BICYCLE AND PEDESTRIAN STUDY FINDINGS WHEREAS, the City of St. Louis Park has promoted a vision of being a connected and engaged community; and WHEREAS, the City of St. Louis Park, Minnesota, has an interest in improving bicycle, pedestrian and transit options for its citizens; and, WHEREAS, the City of St. Louis Park proposed a study of the bicycle, pedestrian, and transit connections in the northeast portion of the City, and was awarded grant funds by Transit for Livable Communities and the Federal Department of Transportation to conduct such a study; and, WHEREAS, work on the study proceeded with input from City Staff, staff from the City of Golden Valley, the Minnesota Department of Transportation, and staff from other affected agencies; and, WHEREAS, public outreach was conducted, culminating in meetings with employees working within the study area, citizens living there, and online web-based outreach; and, WHEREAS, the Planning Commission and City Council have reviewed the study and provided comments and other input that has been incorporated; and WHEREAS, the study includes content reviewing existing conditions, current and future needs for improved pedestrian and bicycle activity, recommended improvements, and implementation strategies; and WHEREAS, the contents of Case No. 09-01-MISC are hereby entered into and made part of the record for this planning study. Meeting of July 6, 2009 (Item No. 4l) Page 4 Subject: Accepting the Park Place Boulevard Corridor Planning Study CONCLUSION NOW, THEREFORE, BE IT RESOLVED by the City Council for the City of St. Louis Park that it accepts the content, recommendations, and implementation strategies of the Xenia Avenue / Park Place Boulevard Corridor Bicycle and Pedestrian Study, subject to the following conditions and recommendations: 1. The study consists of bicycle, pedestrian, and transit recommendations for the study area. The study shall serve as background information for future decisions related to transportation improvements designed and constructed in the study area. 2. Additional study and further analysis may be necessary to determine the feasibility of recommended routes and mode-choice within the study area. Where necessary, such study and analysis will be undertaken prior to implementation. Reviewed for Administration: Adopted by the City Council July 6, 2009 City Manager Mayor Attest: City Clerk Meeting Date: July 6, 2009 Agenda Item #: 4m Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Accepting the Minnetonka Boulevard Design Plan. RECOMMENDED ACTION: Motion to adopt a Resolution accepting the Minnetonka Boulevard Design Plan. POLICY CONSIDERATION: Does the City Council wish to accept the content and recommendations of the Minnetonka Boulevard Design Plan? BACKGROUND: The Minnetonka Boulevard Design Plan looks in detail at the overall roadway function for transit, bicycles, pedestrians and vehicles in the area between Interstate 494 in Minnetonka and Highway 100 in St. Louis Park. The study was funded by Hennepin County, Minnetonka, and St. Louis Park. Stakeholder involvement included one large meeting attended by residents from neighborhoods directly adjacent to Minnetonka Boulevard. A full copy of the study is available on the City’s website at: http://www.stlouispark.org/pdf/Minnetonka_Blvd_Design_Plan_Web.pdf The study was completed in partnership with the City of Minnetonka. As outlined at the Council study session on May 11th, 2009, the next steps are as follows: • Utilize design standards from the study for private redevelopment and public investment in and around the corridor, including the use of ‘Complete Streets” principals. • Review the study’s suggestions for the Minnetonka Boulevard bridge over Highway 100 in light of the forthcoming MnDOT Highway 100 reconstruction project. • Incorporate the recommendations of the study into future reconstruction projects along Minnetonka Boulevard. FINANCIAL OR BUDGET CONSIDERATION: Acceptance of the Minnetonka Boulevard Design Plan does not require the Council to expend any funds on current or future construction projects. Meeting of July 6, 2009 (Item No. 4m) Page 2 Subject: Accepting the Minnetonka Boulevard Design Plan VISION CONSIDERATION: Acceptance of the Minnetonka Boulevard Design Plan advances a primary goal of the Vision related to being a connected and engaged community: “St. Louis Park has a connected network of safe sidewalks and trails to encourage physical fitness and non-polluting transportation options. The city encourages trail use by members of all ages and physical abilities.” The study outlines future improvements in connections to the west, providing direct access to the City of Minnetonka on foot or by bicycle. This addresses the vision goal of improved regional connections. Attachments: Resolution Approving and Accepting the Minnetonka Blvd. Design Plan Prepared by: Adam Fulton, Planner Reviewed by: Meg McMonigal, Planning and Zoning Supervisor Kevin Locke, Community Development Director Approved by: Nancy Gohman, Deputy City Manger/HR Director Meeting of July 6, 2009 (Item No. 4m) Page 3 Subject: Accepting the Minnetonka Boulevard Design Plan RESOLUTION NO. 09-___ RESOLUTION ACCEPTING THE MINNETONKA BOULEVARD DESIGN PLAN FINDINGS WHEREAS, the City of St. Louis Park has promoted a vision of being a connected and engaged community; and WHEREAS, the City of St. Louis Park, Minnesota, has an interest in improving bicycle, pedestrian and transit options for its citizens; and, WHEREAS, the City of St. Louis Park jointly proposed a study of the Minnetonka Boulevard Corridor for transit, bicycle, pedestrian and vehicle connections with the City of Minnetonka, and was awarded grant funds by the Hennepin County Department of Community Works to conduct such a study; and, WHEREAS, work on the study proceeded with input from City Staff, staff from the City of Minnetonka, Hennepin County, and staff from other affected agencies; and, WHEREAS, public outreach was conducted, culminating in a meeting with citizens residing in the Minnetonka Boulevard Corridor and other interested parties from throughout the city; and, WHEREAS, the Planning Commission and City Council have reviewed the study and provided comments and other input that has been incorporated into the final draft; and WHEREAS, the final draft of the study includes content reviewing background data, the corridor’s current function, traffic patterns and project opportunities, and summarizing priorities from the public meeting and recommending a design plan for the corridor; and WHEREAS, the contents of Case No. 09-02-MISC are hereby entered into and made part of the record for this planning study. CONCLUSION NOW, THEREFORE, BE IT RESOLVED by the City Council for the City of St. Louis Park that it accepts the content, recommendations, and implementation strategies of the Minnetonka Boulevard Design Plan, subject to the following conditions and recommendations: 1. The study consists of bicycle, pedestrian, transit and vehicle recommendations for the study area. The study shall serve as background information for future decisions related to transportation improvements designed and constructed in the study area. Meeting of July 6, 2009 (Item No. 4m) Page 4 Subject: Accepting the Minnetonka Boulevard Design Plan 2. Additional study and further analysis may be necessary to determine the feasibility of recommended routes and mode-choice within the study area. Where necessary, such study and analysis will be undertaken prior to implementation. Reviewed for Administration: Adopted by the City Council July 6, 2009 City Manager Mayor Attest: City Clerk Meeting Date: July 6, 2009 Agenda Item #: 4n Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Amend Consultant Contract No 073-09 for the MSC Expansion/Renovation. RECOMMENDED ACTION: Motion to Approve Amendment No. 1 to Contract #073-09 to reduce the fee payable for services from $494,000 to $394,000 for the design work on the MSC Expansion/Renovation Project 2008- 1900. POLICY CONSIDERATION: Does the City Council wish to accept Oertel Architects proposal for reduced fees to facilitate completion of the MSC Project? BACKGROUND: Council approved entering into a contract with Oertel Architects at the November 17, 2008 council meeting. The design work and bid out were completed as planned. Bids for the project were received on May 28, 2009. This amendment and reduction in compensation is for good and valuable consideration in recognition of the architect’s obligations under Section 6.7 of the agreement and to facilitate the city’s ability to proceed with the project as a cost in excess of the architects estimate. The consultant shall continue to be responsible for all contract provisions through completion of the project. FINANCIAL OR BUDGET CONSIDERATION: This project currently has a budget of $9.5 million. The reduction in design fees of $100,000 will work toward reducing the overall cost of the project. VISION CONSIDERATION: None. Attachments: Amendment Prepared by: John Altepeter, Facilities Superintendent Reviewed by: Brian Hoffman, Director of Inspections Approved by: Nancy Gohman, Deputy City Manager/HR Director Meeting of July 6, 2009 (Item No. 4n) Subject: Amend Consultant Contract No 073-09 for the MSC Expansion/Renovation Page 2 Meeting Date: July 6, 2009 Agenda Item #: 4o Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Vendor Claims. RECOMMENDED ACTION: Motion to Accept for filing Vendor Claims for the period June 6 through July 1, 2009. POLICY CONSIDERATION: Not applicable. BACKGROUND: The Finance Department prepares this report on a monthly basis for Council’s review. FINANCIAL OR BUDGET CONSIDERATION: None. VISION CONSIDERATION: Not applicable. Attachments: Vendor Claims Prepared by: Connie Neubeck, Account Clerk 7/1/2009CITY OF ST LOUIS PARK 7:05:14R55CKSUM LOG23000VO 1Page -Council Check Summary 7/1/2009 -6/6/2009 Vendor AmountBusiness Unit Object 150.00INSPECTIONS G & A TRAINING10,000 LAKES CHAPTER ICC 150.00 436.03ROUTINE MAINTENANCE OPERATIONAL SUPPLIES3D SPECIALTIES INC 475.31TRAFFIC CONTROL OTHER IMPROVEMENT SUPPLIES 911.34 220.03PARK AND RECREATION BALANCE SH INVENTORY3M 220.03 284.91GENERAL REPAIR EQUIPMENT MTCE SERVICEA&T UPHOLSTERY 284.91 756.70TREE MAINTENANCE GENERAL SUPPLIESA-1 OUTDOOR POWER INC 756.70 14.91PARK GROUNDS MAINTENANCE GENERAL SUPPLIESAAA LAMBERTS LANDSCAPE PRODUCT 650.81STORM WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 665.72 666.04SWEEPINGGENERAL SUPPLIESABLE HOSE & RUBBER INC 213.78WATER UTILITY G&A OTHER IMPROVEMENT SUPPLIES 879.82 240.31PARK AND RECREATION BALANCE SH INVENTORYACTION FLEET INC 240.31 1,653.16ESCROWSBass Lake/EDI/UPAECOM INC 19,851.19SAMPLINGGENERAL PROFESSIONAL SERVICES 7,928.22STUDIESGENERAL PROFESSIONAL SERVICES 29,432.57 225.00MOVE-UP PROGRAM SERVICES/MRKTG OTHER CONTRACTUAL SERVICESALBERTSSON HANSEN ARCHITECTURE 225.00 661.02SEALCOAT PREPARATION OTHER IMPROVEMENT SUPPLIESALLIED BLACKTOP 661.02 4.26-PARK AND RECREATION BALANCE SH DUE TO OTHER GOVTSALLIED PRODUCTS CORP 69.76VEHICLE MAINTENANCE G&A BLDG/STRUCTURE SUPPLIES 65.50 Meeting of July 6, 2009 (Item No. 4o) Subject: Vendor Claims Page 2 7/1/2009CITY OF ST LOUIS PARK 7:05:14R55CKSUM LOG23000VO 2Page -Council Check Summary 7/1/2009 -6/6/2009 Vendor AmountBusiness Unit Object 27.08SUMMER GRADE 1 GENERAL SUPPLIESALMSTEAD'S SUPERVALU 28.31SUMMER GRADE 2-3 GENERAL SUPPLIES 55.39 1,210.00PREVENTATIVE MAINTENANCE EQUIPMENT MTCE SERVICEAMERICAN TEST CENTER INC 1,210.00 179.50PARK AND RECREATION BALANCE SH INVENTORYAMERICAN TIRE DISTRIBUTORS 179.50 202.51GENERAL BUILDING MAINTENANCE OPERATIONAL SUPPLIESAMERIPRIDE LINEN & APPAREL SER 275.40PUBLIC WORKS OPS G & A OPERATIONAL SUPPLIES 48.66SCHOOL DISTRICT GENERAL SUPPLIES 307.38PARK MAINTENANCE G & A OPERATIONAL SUPPLIES 296.94ENTERPRISE G & A GENERAL SUPPLIES 177.16VEHICLE MAINTENANCE G&A OPERATIONAL SUPPLIES 141.51WATER UTILITY G&A OPERATIONAL SUPPLIES 141.50SEWER UTILITY G&A OPERATIONAL SUPPLIES 1,591.06 1,524.44FABRICATIONOTHER IMPROVEMENT SUPPLIESANDERSEN INC, EARL 145.91PARK EQUIPMENT MAINTENANCE GENERAL SUPPLIES 1,670.35 80.00RENTALRENT REVENUEANTHONY MIDDLE SCHOOL 80.00 486.92PARK GROUNDS MAINTENANCE GENERAL SUPPLIESAPACHE GROUP OF MINNESOTA 930.29BUILDING MAINTENANCE GENERAL SUPPLIES 1,417.21 141.25PUBLIC WORKS G & A SUBSCRIPTIONS/MEMBERSHIPSAPWA REGISTRATION 141.25PUBLIC WORKS G & A SEMINARS/CONFERENCES/PRESENTAT 141.25ENGINEERING G & A SUBSCRIPTIONS/MEMBERSHIPS 141.25ENGINEERING G & A SEMINARS/CONFERENCES/PRESENTAT 141.25PUBLIC WORKS OPS G & A SUBSCRIPTIONS/MEMBERSHIPS 141.25WATER UTILITY G&A SUBSCRIPTIONS/MEMBERSHIPS 847.50 456.05GENERAL CUSTODIAL DUTIES CLEANING/WASTE REMOVAL SUPPLYARAMARK UNIFORM CORP ACCTS 456.05 Meeting of July 6, 2009 (Item No. 4o) Subject: Vendor Claims Page 3 7/1/2009CITY OF ST LOUIS PARK 7:05:14R55CKSUM LOG23000VO 3Page -Council Check Summary 7/1/2009 -6/6/2009 Vendor AmountBusiness Unit Object 1,000.002008A UTIL REV BOND PROJECT RENTAL BUILDINGSARCA MINNESOTA INC 1,000.00 1,978.25GENERAL REPAIR EQUIPMENT MTCE SERVICEASPEN EQUIPMENT CO 1,978.25 62.90COMMUNICATIONS/GV REIMBURSEABL TELEPHONEAT&T 62.90 1,250.00POLICE G & A TRAININGATOM 1,250.00 1,216.14GARAGE MTCE BUILDING MTCE SERVICEAUTOMATIC GARAGE DOOR CO 1,216.14 4,325.96WATER UTILITY G&A EQUIPMENT MTCE SERVICEAUTOMATIC SYSTEMS INC 1,581.73WATER UTILITY G&A IMPROVEMENTS OTHER THAN BUILDI 5,907.69 920.46BEAUTIFICATION / FLOWERS LANDSCAPING MATERIALSBACHMANS 3,849.35TREE REPLACEMENT TREE REPLACEMENT 4,769.81 40.00RENTALPROGRAM REVENUEBAHNSON, NANCY 40.00 2,452.64EMPLOYEE FLEX SPEND G&A TUITIONBAHR, KURT 2,452.64 510.92POLICE G & A SUBSISTENCE SUPPLIESBARKER, BOB COMPANY 510.92 122.15HUMAN RESOURCES GENERAL PROFESSIONAL SERVICESBARNA, GUZY & STEFFEN LTD 122.15 2,334.75ENGINEERING G & A ENGINEERING SERVICESBARR ENGINEERING CO 808.00CE INSPECTION ENGINEERING SERVICES 3,142.75 22.24PARK BUILDING MAINTENANCE BLDG/STRUCTURE SUPPLIESBATTERIES PLUS 22.24 Meeting of July 6, 2009 (Item No. 4o) Subject: Vendor Claims Page 4 7/1/2009CITY OF ST LOUIS PARK 7:05:14R55CKSUM LOG23000VO 4Page -Council Check Summary 7/1/2009 -6/6/2009 Vendor AmountBusiness Unit Object 300.00POLICE G & A TRAININGBCA/TRAINING AND DEVELOPMENT 300.00 93.29ARENA MAINTENANCE GENERAL SUPPLIESBECKER ARENA PRODUCTS 1,235.40ARENA MAINTENANCE BUILDING MTCE SERVICE 1,328.69 40.00NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICESBENSON, KAREN 40.00 350.00SOFTBALLOTHER CONTRACTUAL SERVICESBERG, STEVE 350.00 437.50REILLY BUDGET OTHER CONTRACTUAL SERVICESBERGERSON CASWELL INC 437.50 450.00MOVE-UP PROGRAM SERVICES/MRKTG OTHER CONTRACTUAL SERVICESBERGFORD ARCHITECTURE, JOHN 450.00 128.70WATER UTILITY G&A MILEAGE-PERSONAL CARBERTHIAUME, BRUCE 128.70 402.57PARK AND RECREATION BALANCE SH INVENTORYBG AUTOMOTIVE OF MINNESOTA 402.57 354.95POLICE G & A OPERATIONAL SUPPLIESBIKEMASTERS 31.94PATROLOPERATIONAL SUPPLIES 386.89 23,559.29PARK IMPROVE CAPITAL PROJECT IMPROVEMENTS OTHER THAN BUILDIBITUMINOUS ROADWAYS INC 23,559.29 8,949.42WATER UTILITY G&A OTHER CONTRACTUAL SERVICESBLOOMINGTON, CITY OF 8,949.42 263.88OPERATIONSEQUIPMENT MTCE SERVICEBLUE LAGOON MARINE 263.88 106.50PARK EQUIPMENT MAINTENANCE GENERAL SUPPLIESBOHN WELDING INC 106.50 175.25WATER UTILITY G&A GENERAL CUSTOMERSBOWLER, NATHANIEL Meeting of July 6, 2009 (Item No. 4o) Subject: Vendor Claims Page 5 7/1/2009CITY OF ST LOUIS PARK 7:05:14R55CKSUM LOG23000VO 5Page -Council Check Summary 7/1/2009 -6/6/2009 Vendor AmountBusiness Unit Object 175.25 200.74PARK AND RECREATION BALANCE SH INVENTORYBOYER TRUCK PARTS 200.74 350.00SOFTBALLOTHER CONTRACTUAL SERVICESBRIGGS, AMY 350.00 97.50-PARK AND RECREATION BALANCE SH DUE TO OTHER GOVTSBROOKSIDE MOBILE 1,597.50VEHICLE MAINTENANCE G&A EQUIPMENT MTCE SERVICE 1,500.00 99.70NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICESBROOKSIDE NEIGHBORHOOD ASSN 99.70 5.98-GENERAL FUND BALANCE SHEET DUE TO OTHER GOVTSBROWNELLS, INC 98.04RANGEOPERATIONAL SUPPLIES 92.06 5,000.00ESCROWSGENERALBTS CONSTRUCTION LLC 5,000.00 180.00WOLFE PARK AMPHITHEATER OTHER IMPROVEMENT SUPPLIESBUZZ TOOL & DIE CO 180.00 741.00OPERATIONSRADIO COMMUNICATIONSCALHOUN TOWERS APTS 741.00 14.76-GENERAL FUND BALANCE SHEET DUE TO OTHER GOVTSCALL ONE INC 241.76COMMUNICATIONS/GV REIMBURSEABL OPERATIONAL SUPPLIES 227.00 80.94TREE DISEASE PRIVATE GENERAL SUPPLIESCAMDEN INDUSTRIAL SUPPLY 80.94 8,808.80ADMINISTRATION G & A LEGAL SERVICESCAMPBELL KNUTSON PROF ASSOC 465.00SOLID WASTE G&A LEGAL SERVICES 9,273.80 132.38WATER UTILITY G&A LICENSESCANADIAN PACIFIC RAILWAY 132.38 Meeting of July 6, 2009 (Item No. 4o) Subject: Vendor Claims Page 6 7/1/2009CITY OF ST LOUIS PARK 7:05:14R55CKSUM LOG23000VO 6Page -Council Check Summary 7/1/2009 -6/6/2009 Vendor AmountBusiness Unit Object 437.00OPERATIONSOPERATIONAL SUPPLIESCARDIAC SCIENCE INC 437.00 3,275.52DESKTOP SUPPORT/SERVICES EQUIPMENT MTCE SERVICECARTRIDGE CARE 3,275.52 20,000.00EMPLOYEE FLEX SPEND G&A GENERAL PROFESSIONAL SERVICESCBIZ BENEFITS & INSURANCE SERV 20,000.00 21,700.72DISCOUNT LOAN PROGRAM OTHER CONTRACTUAL SERVICESCENTER ENERGY & ENVIRONMENT 2,600.00GREEN REMODELING PROGRAM OTHER CONTRACTUAL SERVICES 3,120.00MOVE-UP PROGRAM SERVICES/MRKTG OTHER CONTRACTUAL SERVICES 27,420.72 1,031.07FACILITY OPERATIONS HEATING GASCENTERPOINT ENERGY 505.19PARK MAINTENANCE G & A HEATING GAS 43.79WESTWOOD G & A HEATING GAS 83.96NATURALIST PROGRAMMER HEATING GAS 65.83GO BONDS-FIRE STATIONS G&A HEATING GAS 3,060.48WATER UTILITY G&A HEATING GAS 170.01REILLY G & A HEATING GAS 175.65SEWER UTILITY G&A HEATING GAS 5,135.98 343.42FACILITY OPERATIONS HEATING GASCENTERPOINT ENERGY SERVICES IN 4,769.89ENTERPRISE G & A HEATING GAS 5,113.31 23.87-GENERAL FUND BALANCE SHEET DUE TO OTHER GOVTSCENTRAL ENVELOPE CORPORATION 391.12PRINTING/REPRO SERVICES OFFICE SUPPLIES 367.25 10,400.00EMPLOYEE FLEXIBLE SPENDING B/S OTHER RETIREMENTCENTRAL PENSION FUND 10,400.00 38.50NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICESCIMA COMPANIES 346.50NEIGHBORHOOD ASSOCIATION GRANT PUBLIC LIABILITY INSURANCE 385.00 25.94GENERAL BUILDING MAINTENANCE GENERAL SUPPLIESCINTAS FIRST AID & SAFETY 76.74WATER UTILITY G&A OPERATIONAL SUPPLIES 102.68 Meeting of July 6, 2009 (Item No. 4o) Subject: Vendor Claims Page 7 7/1/2009CITY OF ST LOUIS PARK 7:05:14R55CKSUM LOG23000VO 7Page -Council Check Summary 7/1/2009 -6/6/2009 Vendor AmountBusiness Unit Object 20.67-GENERAL FUND BALANCE SHEET DUE TO OTHER GOVTSCITIZENS INDEPENDENT BANK 5.75GENERAL FUND BALANCE SHEET CLEARING ACCOUNT 389.26ADMINISTRATION G & A SUBSCRIPTIONS/MEMBERSHIPS 450.19ADMINISTRATION G & A MEETING EXPENSE 4.86ADMINISTRATION G & A BANK CHARGES/CREDIT CD FEES 57.54HUMAN RESOURCES GENERAL SUPPLIES 43.18HUMAN RESOURCES ORGANIZATIONAL DEVELOPMENT 300.00HUMAN RESOURCES RECOGNITION 4.95DESKTOP SUPPORT/SERVICES GENERAL SUPPLIES 99.00ASSESSING G & A SEMINARS/CONFERENCES/PRESENTAT 525.00FINANCE G & A SEMINARS/CONFERENCES/PRESENTAT 64.12GENERAL BUILDING MAINTENANCE GENERAL SUPPLIES 141.38POLICE G & A POLICE EQUIPMENT 179.69DARE PROGRAM OPERATIONAL SUPPLIES 399.37ERUOPERATIONAL SUPPLIES 1,193.28Justice Assistance Grant -2005 TRAINING 81.20OPERATIONSGENERAL SUPPLIES 111.56OPERATIONSFIRE PREVENTION SUPPLIES 25.00OPERATIONSTRAINING 227.14INSPECTIONS G & A TRAINING 623.32PUBLIC WORKS G & A MEETING EXPENSE 21.74PUBLIC WORKS G & A BANK CHARGES/CREDIT CD FEES 36.46SAFETY SERVICES SUBSCRIPTIONS/MEMBERSHIPS 254.00SAFETY SERVICES SEMINARS/CONFERENCES/PRESENTAT 145.50PROGRAMS MANAGEMENT OPERATIONAL SUPPLIES 311.66ENGINEERING G & A MEETING EXPENSE 165.53ORGANIZED REC G & A GENERAL SUPPLIES 10.68PARK MAINTENANCE G & A GENERAL SUPPLIES 13.52ENVIRONMENTAL G & A SEMINARS/CONFERENCES/PRESENTAT 20.27WESTWOOD G & A GENERAL SUPPLIES 128.19WESTWOOD G & A OTHER IMPROVEMENT SUPPLIES 111.40BUILDING MAINTENANCE GENERAL SUPPLIES 663.50AQUATIC PARK BUDGET GENERAL SUPPLIES 28.38CONCESSIONSGENERAL SUPPLIES 60.39CABLE TV G & A GENERAL SUPPLIES 437.43CABLE TV G & A OFFICE EQUIPMENT 6.84CABLE TV G & A MEETING EXPENSE 6.92CABLE TV G & A BANK CHARGES/CREDIT CD FEES 61.25TV PRODUCTION GENERAL SUPPLIES 120.00TV PRODUCTION REPAIRS 159.93-WATER UTILITY BALANCE SHEET DUE TO OTHER GOVTS Meeting of July 6, 2009 (Item No. 4o) Subject: Vendor Claims Page 8 7/1/2009CITY OF ST LOUIS PARK 7:05:14R55CKSUM LOG23000VO 8Page -Council Check Summary 7/1/2009 -6/6/2009 Vendor AmountBusiness Unit Object 2,620.45WATER UTILITY G&A PRINTING & PUBLISHING 922.30TRAININGMEETING EXPENSE 37.40WIRELESS G & A OTHER CONTRACTUAL SERVICES 10,929.00 28.29-PARK AND RECREATION BALANCE SH DUE TO OTHER GOVTSCLEARR CORP 463.53ORGANIZED REC G & A GENERAL SUPPLIES 435.24 32,000.00PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICESCLEARWATER RECREATION 32,000.00 27,290.00UNINSURED LOSS G&A UNINSURED LOSSCOATES ROOFING INC 27,290.00 665.62CONCESSIONSCONCESSION SUPPLIESCOCA-COLA BOTTLING CO 665.62 18,075.30ADMINISTRATION G & A LEGAL SERVICESCOLICH & ASSOCIATES 18,075.30 319.90NETWORK SUPPORT SERVICES DATACOMMUNICATIONSCOMCAST 319.90 96,203.13PE DESIGN IMPROVEMENTS OTHER THAN BUILDICOMMISSIONER OF TRANSPORTATION 96,203.13 4,300.00COMMUNITY OUTREACH G & A OTHER CONTRACTUAL SERVICESCOMMUNITY MEDIATION SERVICES I 4,300.00 174.64PATCHING-PERMANENT OPERATIONAL SUPPLIESCORPORATE CONNECTION 174.64 7,590.00PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICESCOURT SURFACES & REPAIR 7,590.00 190.87POLICE G & A SUBSISTENCE SUPPLIESCUB FOODS 101.38DARE PROGRAM OPERATIONAL SUPPLIES 12.19ERUOPERATIONAL SUPPLIES 51.43ERUTRAINING 364.57OPERATIONSCLEANING/WASTE REMOVAL SUPPLY 720.44 Meeting of July 6, 2009 (Item No. 4o) Subject: Vendor Claims Page 9 7/1/2009CITY OF ST LOUIS PARK 7:05:14R55CKSUM LOG23000VO 9Page -Council Check Summary 7/1/2009 -6/6/2009 Vendor AmountBusiness Unit Object 5.10INSPECTIONS G & A GENERAL SUPPLIESCULLIGAN BOTTLED WATER 5.10 750.00SOFTBALLOTHER CONTRACTUAL SERVICESCURRAN-MOORE, KIM 750.00 5,579.93SSD 1 G&A LANDSCAPING MATERIALSCUSTOM PRODUCTS & SERVICES 4,059.78SSD 1 G&A OTHER CONTRACTUAL SERVICES 2,470.26SSD 2 G&A LANDSCAPING MATERIALS 2,556.00SSD 2 G&A OTHER CONTRACTUAL SERVICES 3,633.13SSD 3 G&A LANDSCAPING MATERIALS 1,686.96SSD 3 G&A OTHER CONTRACTUAL SERVICES 19,986.06 558.57WATER UTILITY G&A OTHER IMPROVEMENT SUPPLIESDAKOTA SUPPLY GROUP 558.57 200.48GENERAL CUSTODIAL DUTIES CLEANING/WASTE REMOVAL SUPPLYDALCO ENTERPRISES INC 1,035.20BUILDING MAINTENANCE GENERAL SUPPLIES 1,235.68 7,644.16OFFICE EQUIPMENT OTHERDAMON FARBER ASSOCIATES 7,644.16 66.00TENNISPROGRAM REVENUEDAVIDSON, JANE 66.00 227.26PARK GROUNDS MAINTENANCE OTHER IMPROVEMENT SUPPLIESDAVIS EQUIPMENT CORP 227.26 225.00AQUATIC PARK G & A TRAININGDAVIS, MOLLY 225.00 650.00PERFORMING ARTS OTHER CONTRACTUAL SERVICESDEICHERT MUSIC, LYNN 650.00 767.02POLICE G & A RENTAL EQUIPMENTDELAGE LANDEN FINANCIAL SERVIC 767.02 48.27WATER UTILITY G&A GENERAL SUPPLIESDELEGARD TOOL CO 48.27 Meeting of July 6, 2009 (Item No. 4o) Subject: Vendor Claims Page 10 7/1/2009CITY OF ST LOUIS PARK 7:05:14R55CKSUM LOG23000VO 10Page -Council Check Summary 7/1/2009 -6/6/2009 Vendor AmountBusiness Unit Object 3,702.41INSPECTIONS G & A DUE TO OTHER GOVTSDEPT LABOR & INDUSTRY 3,702.41 234.65ENTERPRISE G & A ADVERTISINGDEX MEDIA EAST LLC 234.65 10.38ROUTINE MAINTENANCE EQUIPMENT PARTSDISCOUNT STEEL INC 10.38 898.86IRRIGATION MAINTENANCE OTHER CONTRACTUAL SERVICESDJ ELECTRIC SERVICES INC 131.25PARK BUILDING MAINTENANCE BLDG/STRUCTURE SUPPLIES 525.00PARK EQUIPMENT MAINTENANCE OTHER CONTRACTUAL SERVICES 1,555.11 84,666.10PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICESDMJ CORPORATION 84,666.10 132.79Justice Assistance Grant -2005 TRAININGDOHMAN, WARD 132.79 104.00PICNIC SHELTERS RENT REVENUEDOUBLETREE PARK PLACE HOTEL 104.00 13.84BEAUTIFICATION / FLOWERS GENERAL SUPPLIESDUNDEE NURSERY 1,528.33BEAUTIFICATION / FLOWERS LANDSCAPING MATERIALS 1,542.17 99.94-WATER UTILITY BALANCE SHEET DUE TO OTHER GOVTSDUSTCOATING INC 1,637.442008A UTIL REV BOND PROJECT RENTAL BUILDINGS 1,537.50 1,116.15ELECTRICAL SYSTEM MTCE BUILDING MTCE SERVICEDYMANYK ELECTRIC INC 1,116.15 3,120.59WIRING REPAIR OTHER CONTRACTUAL SERVICESEGAN COMPANIES INC 3,120.59 1,225.75ARENA MAINTENANCE EQUIPMENT MTCE SERVICEELECTRIC MOTOR REPAIR 440.88BUILDING MAINTENANCE BUILDING MTCE SERVICE 1,666.63 Meeting of July 6, 2009 (Item No. 4o) Subject: Vendor Claims Page 11 7/1/2009CITY OF ST LOUIS PARK 7:05:14R55CKSUM LOG23000VO 11Page -Council Check Summary 7/1/2009 -6/6/2009 Vendor AmountBusiness Unit Object 6,789.59SEWER UTILITY G&A OTHERELECTRIC PUMP INC 41.54SEWER UTILITY G&A OTHER IMPROVEMENT SERVICE 6,831.13 1,137.50TECHNOLOGY REPLACE G&A OFFICE FURNITURE & EQUIPMENTELERT & ASSOCIATES 1,137.50 55.58NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICESELIAS, ROBIN 55.58 22,679.32PARK AND RECREATION BALANCE SH INVENTORYELK RIVER CHRYSLER INC 22,679.32 630.78SEWER UTILITY G&A OPERATIONAL SUPPLIESELVIN SAFETY SUPPLY 630.78 203.95PARK AND RECREATION BALANCE SH INVENTORYEMERGENCY APPARATUS MTNCE 253.03GENERAL REPAIR EQUIPMENT MTCE SERVICE 456.98 19,022.89CONSTRUCTION PAYMENTS IMPROVEMENTS OTHER THAN BUILDIENCOMM MIDWEST 19,022.89 400.00PERFORMING ARTS OTHER CONTRACTUAL SERVICESENGELE, LEE 400.00 295.35PARK AND RECREATION BALANCE SH INVENTORYENVIRONMENTAL EQUIPMENT & SERV 295.35 533.60SOLID WASTE COLLECTIONS PRINTING & PUBLISHINGEUREKA RECYCLING 34,054.74SOLID WASTE COLLECTIONS RECYCLING SERVICE 34,588.34 661.89PARK AND RECREATION BALANCE SH INVENTORYFACTORY MOTOR PARTS CO 661.89 449.32BUILDING MAINTENANCE EQUIPMENT MTCE SERVICEFAIRMONT FIRE SYSTEMS INC 449.32 296.02PARK MAINTENANCE G & A GENERAL SUPPLIESFASTENAL COMPANY 145.83WATER UTILITY G&A OTHER IMPROVEMENT SUPPLIES 129.19SEWER UTILITY G&A EQUIPMENT MTCE SERVICE Meeting of July 6, 2009 (Item No. 4o) Subject: Vendor Claims Page 12 7/1/2009CITY OF ST LOUIS PARK 7:05:14R55CKSUM LOG23000VO 12Page -Council Check Summary 7/1/2009 -6/6/2009 Vendor AmountBusiness Unit Object 571.04 9.60POLICE G & A POSTAGEFEDEX 9.60 310.56ICE RESURFACER MOTOR FUELSFERRELLGAS 310.56 104.00YOUTH PROGRAMS PROGRAM REVENUEFINE, CARYN 104.00 32.95OPERATIONSOPERATIONAL SUPPLIESFIRE EQUIPMENT SPECIALTIES INC 32.95 48.40INSPECTIONS G & A MECHANICALFIRESIDE HEARTH & HOME 48.40 200.00NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICESFLANNIGAN, JANE 200.00 44.17GENERAL BUILDING MAINTENANCE GENERAL SUPPLIESFLOYD TOTAL SECURITY 44.17 324.99TREE INJECTION CLEANING/WASTE REMOVAL SERVICEFONER, BRIAN & KRISTIN 324.99 53.03PARK AND RECREATION BALANCE SH INVENTORYFORKLIFTS OF MN INC. 1,063.662008A UTIL REV BOND PROJECT RENTAL BUILDINGS 1,116.69 250.00PERFORMING ARTS OTHER CONTRACTUAL SERVICESFRUEHAUF, DAVE 250.00 10,006.38ARENA MAINTENANCE BUILDING MTCE SERVICEGARTNER REFRIG & MFG INC 10,538.77BUILDING MAINTENANCE BUILDING MTCE SERVICE 20,545.15 1,800.00SEWER UTILITY G&A OTHER IMPROVEMENT SERVICEGENE'S WATER & SEWER INC. 1,800.00 1,646.63BUILDING MAINTENANCE EQUIPMENT MTCE SERVICEGENERAL PARTS INC 1,646.63 Meeting of July 6, 2009 (Item No. 4o) Subject: Vendor Claims Page 13 7/1/2009CITY OF ST LOUIS PARK 7:05:14R55CKSUM LOG23000VO 13Page -Council Check Summary 7/1/2009 -6/6/2009 Vendor AmountBusiness Unit Object 334.42WATER UTILITY G&A OTHER IMPROVEMENT SUPPLIESGENERAL REPAIR SERVICE 334.42 1,750.00HUMAN RESOURCES ORGANIZATIONAL DEVELOPMENTGLOBAL SOLUTIONS INTERNATIONAL 1,750.00 111.79KICKBALLGENERAL SUPPLIESGLS SPORTS EQUIPMENT EXPERTS 111.79 1,000.00ESCROWSGENERALGOLDEN VALLEY LAND CO 1,000.00 1,429.30WATER UTILITY G&A OTHER IMPROVEMENT SERVICEGOPHER STATE ONE-CALL INC 1,429.30 837.56H.V.A.C. EQUIP. MTCE OTHERGRAINGER INC, WW 314.83TREE MAINTENANCE OTHER IMPROVEMENT SUPPLIES 93.42WATER UTILITY G&A GENERAL SUPPLIES 88.53WATER UTILITY G&A OTHER 1,334.34 117.43GENERAL BUILDING MAINTENANCE BLDG/STRUCTURE SUPPLIESGRAYBAR ELECTRIC CO 117.43 247.25OPERATIONSEQUIPMENT MTCE SERVICEGREAT AMERICAN MARINE 247.25 1,200.00APPLICATION SUPPORT/SERVICE COMPUTER SERVICESGREEN, HOWARD R COMPANY 1,200.00 25.47DARE PROGRAM OPERATIONAL SUPPLIESGRONSKI, PAM 25.47 4,375.00WATER UTILITY G&A OTHER IMPROVEMENT SERVICEGROTH SEWER & WATER 4,375.00 700.00SOFTBALLOTHER CONTRACTUAL SERVICESHAMILTON, MIKE 700.00 134.25WATER UTILITY G&A OTHER IMPROVEMENT SERVICEHANCE UTILITY SERVICES INC 134.25 Meeting of July 6, 2009 (Item No. 4o) Subject: Vendor Claims Page 14 7/1/2009CITY OF ST LOUIS PARK 7:05:14R55CKSUM LOG23000VO 14Page -Council Check Summary 7/1/2009 -6/6/2009 Vendor AmountBusiness Unit Object 24.42PUBLIC WORKS G & A MILEAGE-PERSONAL CARHANSEN, SHANNON 24.42 9.30WATER UTILITY G&A GENERAL CUSTOMERSHANSON, LYNDON 9.30 20,987.95PARK AND RECREATION BALANCE SH INVENTORYHARTLAND FUEL PRODUCTS LLC 20,987.95 8,263.46AQUATIC PARK MAINTENANCE GENERAL SUPPLIESHAWKINS INC 26,594.01WATER UTILITY G&A OPERATIONAL SUPPLIES 34,857.47 650.00PERFORMING ARTS OTHER CONTRACTUAL SERVICESHAYNES, TRICIA 650.00 878.40PARK GROUNDS MAINTENANCE GENERAL SUPPLIESHCI CHEMTEC INC 878.40 145.01SEWER UTILITY G&A EQUIPMENT PARTSHD SUPPLY WATERWORKS LTD 91.53STORM WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 236.54 2,940.00POLICE G & A POLICE EQUIPMENTHECKLER & KOCH INC 2,940.00 40.50OPERATIONSEQUIPMENT PARTSHEIMAN FIRE EQUIPMENT INC 40.50 475.00SOFTBALLOTHER CONTRACTUAL SERVICESHENDERSON, TRACY 475.00 80.00AQUATIC PARK G & A TRAININGHENDRICKSON, EVAN 80.00 10.00APPLICATION SUPPORT/SERVICE SUBSCRIPTIONS/MEMBERSHIPSHENNEPIN COUNTY GIS USER GROUP 10.00 10.00APPLICATION SUPPORT/SERVICE SUBSCRIPTIONS/MEMBERSHIPSHENNEPIN COUNTY INFO TECH 969.57NETWORK SUPPORT SERVICES COMPUTER SERVICES 2,085.46POLICE G & A EQUIPMENT MTCE SERVICE Meeting of July 6, 2009 (Item No. 4o) Subject: Vendor Claims Page 15 7/1/2009CITY OF ST LOUIS PARK 7:05:14R55CKSUM LOG23000VO 15Page -Council Check Summary 7/1/2009 -6/6/2009 Vendor AmountBusiness Unit Object 1,030.00OPERATIONSRADIO COMMUNICATIONS 362.00OPERATIONSEMERGENCY PREPAREDNESS 4,457.03 6,500.00PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICESHENNEPIN COUNTY PUBLIC WORKS D 6,500.00 928.24POLICE G & A SUBSISTENCE SERVICEHENNEPIN COUNTY SHERIFFS ACCTG 928.24 7,555.02POLICE G & A SUBSISTENCE SERVICEHENNEPIN COUNTY TREASURER 245.11PARK MAINTENANCE G & A GARBAGE/REFUSE SERVICE 7,800.13 557.27WATER UTILITY G&A GENERAL CUSTOMERSHERMAN-JOHNSON, ISAAC 557.27 100.00WATER UTILITY G&A GENERAL CUSTOMERSHERRINGTON, CYNTHIA 100.00 37.50GROUP ADMISSION PROGRAM REVENUEHIGHLANDS ELEMENTARY 37.50 174.41Justice Assistance Grant -2005 TRAININGHINZ, TODD 174.41 110.09PAINTINGBLDG/STRUCTURE SUPPLIESHIRSHFIELDS 1,165.67WATER UTILITY G&A BLDG/STRUCTURE SUPPLIES 1,275.76 224.16COMM DEV PLANNING G & A GENERAL PROFESSIONAL SERVICESHIX & KURZEKA CONSULTING INC 224.16 20.00FACILITIES MCTE G & A BANK CHARGES/CREDIT CD FEESHOME DEPOT CREDIT SERVICES 23.28GENERAL BUILDING MAINTENANCE GENERAL SUPPLIES 15.88PARK MAINTENANCE G & A GENERAL SUPPLIES 267.91PARK BUILDING MAINTENANCE BLDG/STRUCTURE SUPPLIES 86.19SPLASH PAD MAINT - Oak Hill Pk GENERAL SUPPLIES 160.43BEAUTIFICATION / FLOWERS LANDSCAPING MATERIALS 154.29BUILDING MAINTENANCE GENERAL SUPPLIES 20.89WATER UTILITY G&A GENERAL SUPPLIES 147.93WATER UTILITY G&A SMALL TOOLS Meeting of July 6, 2009 (Item No. 4o) Subject: Vendor Claims Page 16 7/1/2009CITY OF ST LOUIS PARK 7:05:14R55CKSUM LOG23000VO 16Page -Council Check Summary 7/1/2009 -6/6/2009 Vendor AmountBusiness Unit Object 18.81-WATER UTILITY G&A BLDG/STRUCTURE SUPPLIES 74.42WATER UTILITY G&A OTHER IMPROVEMENT SUPPLIES 263.84WATER UTILITY G&A BUILDING MTCE SERVICE 113.42WATER UTILITY G&A IMPROVEMENTS OTHER THAN BUILDI 46.73SEWER UTILITY G&A GENERAL SUPPLIES 130.69SEWER UTILITY G&A SMALL TOOLS 258.48SEWER UTILITY G&A BLDG/STRUCTURE SUPPLIES 17.58STORM WATER UTILITY G&A GENERAL SUPPLIES 185.91STORM WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 1,969.06 23.42ENGINEERING G & A GENERAL SUPPLIESHOME HARDWARE 25.54ROUTINE MAINTENANCE GENERAL SUPPLIES 123.71PARK MAINTENANCE G & A GENERAL SUPPLIES 6.17WATER UTILITY G&A GENERAL SUPPLIES 19.04WATER UTILITY G&A EQUIPMENT PARTS 30.13WATER UTILITY G&A BLDG/STRUCTURE SUPPLIES 9.52SEWER UTILITY G&A GENERAL SUPPLIES 20.28SEWER UTILITY G&A BLDG/STRUCTURE SUPPLIES 44.58STORM WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 302.39 66.60INSPECTIONS G & A BUILDINGHOME STREET 66.60 220.00VOLLEYBALLOTHER CONTRACTUAL SERVICESHOWES, JEFFREY 325.00KICKBALLOTHER CONTRACTUAL SERVICES 450.00SOFTBALLOTHER CONTRACTUAL SERVICES 995.00 253.00VOLLEYBALLOTHER CONTRACTUAL SERVICESHOWES, JESSICA 175.00KICKBALLOTHER CONTRACTUAL SERVICES 428.00 100.00SOFTBALLOTHER CONTRACTUAL SERVICESHOWES, KRISTINE 100.00 701.89IRRIGATION MAINTENANCE GENERAL SUPPLIESHYDROLOGIC WATER MGMT 701.89 566.25PARK AND RECREATION BALANCE SH INVENTORYI-STATE TRUCK CENTER 566.25 Meeting of July 6, 2009 (Item No. 4o) Subject: Vendor Claims Page 17 7/1/2009CITY OF ST LOUIS PARK 7:05:14R55CKSUM LOG23000VO 17Page -Council Check Summary 7/1/2009 -6/6/2009 Vendor AmountBusiness Unit Object 1,489.90EMPLOYEE FLEXIBLE SPENDING B/S UNION DUESI.U.O.E. LOCAL NO 49 1,489.90 443.00HUMAN RESOURCES RECRUITMENTI/O SOLUTIONS INC 443.00 224.20PRINTING/REPRO SERVICES EQUIPMENT MTCE SERVICEIKON OFFICE SOLUTIONS 224.20 769.23WATER UTILITY G&A OTHER IMPROVEMENT SUPPLIESINDELCO 769.23 550.00OFFICE EQUIPMENT BUILDINGS & STRUCTURESINSPEC INC 550.00 81.95PARK AND RECREATION BALANCE SH INVENTORYINTERSTATE BATTERY SYSTEM OF M 81.95 3,008.56GENERAL REPAIR EQUIPMENT MTCE SERVICEINTERSTATE POWER SYSTEMS INC 3,008.56 1,442.00POLICE G & A POLICE EQUIPMENTINTOXIMETERS INC 1,442.00 102.07PARK AND RECREATION BALANCE SH INVENTORYINVER GROVE FORD 400.00VEHICLE MAINTENANCE G&A SEMINARS/CONFERENCES/PRESENTAT 502.07 282.95ADMINISTRATION G & A GENERAL PROFESSIONAL SERVICESIRON MOUNTAIN 75.02POLICE G & A OTHER CONTRACTUAL SERVICES 357.97 63.00SUMMER PLAYGROUNDS OTHER CONTRACTUAL SERVICESISD #283 63.00 42.00PARK MAINTENANCE G & A OTHER CONTRACTUAL SERVICESJ & F REDDY RENTS 42.00 13.80PARK AND RECREATION BALANCE SH INVENTORYJERRY'S MIRACLE MILE 13.80 Meeting of July 6, 2009 (Item No. 4o) Subject: Vendor Claims Page 18 7/1/2009CITY OF ST LOUIS PARK 7:05:14R55CKSUM LOG23000VO 18Page -Council Check Summary 7/1/2009 -6/6/2009 Vendor AmountBusiness Unit Object 300.00WATER UTILITY G&A OTHER IMPROVEMENT SERVICEJM CONSULTING LTD 300.00 34.64WESTWOOD G & A GENERAL SUPPLIESJOHNSON, DICK 34.64 250.00KICKBALLOTHER CONTRACTUAL SERVICESJOHNSON, KYLE 150.00SOFTBALLOTHER CONTRACTUAL SERVICES 400.00 44.00VOLLEYBALLOTHER CONTRACTUAL SERVICESJOHNSON, SUSAN 300.00KICKBALLOTHER CONTRACTUAL SERVICES 56.00YOUTH PROGRAMS PROGRAM REVENUE 400.00 105.52-GENERAL FUND BALANCE SHEET DUE TO OTHER GOVTSJONES & BARTLETT PUBLISHERS LL 1,728.92OPERATIONSTRAINING 1,623.40 701.54PARK GROUNDS MAINTENANCE OTHER IMPROVEMENT SUPPLIESJRK SEED & SURG SUPPLY 63.90WESTWOOD G & A OTHER IMPROVEMENT SUPPLIES 765.44 1,425.00BUILDING MAINTENANCE BUILDING MTCE SERVICEJT MURAL PAINTING & THEME ARTS 1,425.00 1,440.00EMPLOYEE FLEX SPEND G&A TUITIONKAMPA, MARK 1,440.00 1,000.00ESCROWSPMC ESCROWKANTZELMANN, DAWN 1,000.00 426.35PARK AND RECREATION BALANCE SH INVENTORYKATH FUEL OIL SERVICE 426.35 7.82-SOLID WASTE BALANCE SHEET DUE TO OTHER GOVTSKEEP AMERICA BEAUTIFUL INC 128.11SOLID WASTE G&A GENERAL SUPPLIES 120.29 300.00AQUATIC PARK G & A OTHER CONTRACTUAL SERVICESKEHOSS, ADAM 300.00 Meeting of July 6, 2009 (Item No. 4o) Subject: Vendor Claims Page 19 7/1/2009CITY OF ST LOUIS PARK 7:05:14R55CKSUM LOG23000VO 19Page -Council Check Summary 7/1/2009 -6/6/2009 Vendor AmountBusiness Unit Object 108.00ESCROWSDuke Realty - West EndKENNEDY & GRAVEN 32.00ESCROWS 1,666.00ESCROWS 1,806.00 28.00YOUTH PROGRAMS PROGRAM REVENUEKHABIE, WENDY 28.00 160.00INSPECTIONS G & A CERTIFICATE OF COMPLIANCEKIERAN'S CONTRACTING LLC 160.00 7.85-WATER UTILITY BALANCE SHEET DUE TO OTHER GOVTSKINGSCOTE CHEMICALS INC 128.69WATER UTILITY G&A GENERAL SUPPLIES 120.84 18.40SUMMER PLAYGROUNDS PROGRAM REVENUEKUECHLE, SUNDEE 18.40 503.71WATER UTILITY G&A OTHER IMPROVEMENT SERVICELAKELAND ENG EQUIP CO 503.71 1,005.00HUMAN RESOURCES GENERAL PROFESSIONAL SERVICESLANDRUM DOBBINS LLC 1,005.00 194.61PARK AND RECREATION BALANCE SH INVENTORYLANO EQUIPMENT INC 194.61 270.41SYSTEM REPAIR OTHER IMPROVEMENT SUPPLIESLARSON, JH CO 349.21BUILDING MAINTENANCE GENERAL SUPPLIES 619.62 650.00PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICESLAUKKONEN DESIGN 650.00 11,280.00TREE REPLACEMENT TREE REPLACEMENTLAUREL TREE FARMS 11,280.00 2,352.00EMPLOYEE FLEXIBLE SPENDING B/S UNION DUESLAW ENFORCEMENT LABOR SERVICES 2,352.00 10,470.41UNINSURED LOSS G&A UNINSURED LOSSLEAGUE OF MN CITIES INSURANCE 10,470.41 Meeting of July 6, 2009 (Item No. 4o) Subject: Vendor Claims Page 20 7/1/2009CITY OF ST LOUIS PARK 7:05:14R55CKSUM LOG23000VO 20Page -Council Check Summary 7/1/2009 -6/6/2009 Vendor AmountBusiness Unit Object 20.90POLICE G & A OTHER CONTRACTUAL SERVICESLEXISNEXIS 20.90 960.95INSPECTIONS G & A BUILDINGLINDSTROM RESTORATION 960.95 500.00PUBLIC WORKS G & A SEMINARS/CONFERENCES/PRESENTATLISEC, TOM 500.00 2,269.23POSTAL SERVICES COMPUTER SERVICESLOGIS 40,811.15APPLICATION SUPPORT/SERVICE COMPUTER SERVICES 9,168.00NETWORK SUPPORT SERVICES COMPUTER SERVICES 86,962.29TECHNOLOGY REPLACE G&A COMPUTER SERVICES 15,487.69APPLICATION SUPPORT/SERVICES OFFICE EQUIPMENT 154,698.36 160.00INSPECTIONS G & A CERTIFICATE OF COMPLIANCELUNDEEN, MAX 160.00 615.00ACCIDENT REPAIR EQUIPMENT MTCE SERVICEMAACO AUTO PAINTING 615.00 416.49PARK AND RECREATION BALANCE SH INVENTORYMACQUEEN EQUIP CO 945.25SEWER UTILITY G&A EQUIPMENT PARTS 85,521.63EQUIPMENT REPLACE G&A MACHINERY & AUTO EQUIPMENT 86,883.37 943.27SSD 1 G&A OTHER CONTRACTUAL SERVICESMAPLE CREST LANDSCAPE 577.40SSD 2 G&A OTHER CONTRACTUAL SERVICES 333.00SSD 3 G&A OTHER CONTRACTUAL SERVICES 1,853.67 850.00SOFTBALLOTHER CONTRACTUAL SERVICESMCBRIDE, STEPHEN 850.00 2,252.25WATER UTILITY G&A OTHER IMPROVEMENT SUPPLIESMCCROSSAN INC, C S 2,252.25 70.00ADMINISTRATION G & A SUBSCRIPTIONS/MEMBERSHIPSMCFOA 70.00 Meeting of July 6, 2009 (Item No. 4o) Subject: Vendor Claims Page 21 7/1/2009CITY OF ST LOUIS PARK 7:05:14R55CKSUM LOG23000VO 21Page -Council Check Summary 7/1/2009 -6/6/2009 Vendor AmountBusiness Unit Object 225.00MOVE-UP PROGRAM SERVICES/MRKTG OTHER CONTRACTUAL SERVICESMCMONIGAL ARCHITECTS LLC 225.00 257.00INSPECTIONS G & A BUILDINGMEIER, DWAYNE 41.00INSPECTIONS G & A ELECTRICAL 48.00INSPECTIONS G & A MECHANICAL 76.00INSPECTIONS G & A PLUMBING 422.00 56.42PATCHING-PERMANENT GENERAL SUPPLIESMENARDS 81.16PARK MAINTENANCE G & A GENERAL SUPPLIES 174.21WW RENTAL HOUSE (1322)OTHER IMPROVEMENT SUPPLIES 1.21WESTWOOD G & A GENERAL SUPPLIES 681.19WESTWOOD G & A OTHER IMPROVEMENT SUPPLIES 55.15WATER UTILITY G&A GENERAL SUPPLIES 162.76STORM WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 1,212.10 78.65PUBLIC WORKS G & A MILEAGE-PERSONAL CARMERKLEY, SCOTT 78.65 108.36Justice Assistance Grant -2005 TRAININGMERWIN, MIKE 108.36 379.30OPERATIONSEQUIPMENT PARTSMETRO FIRE INC 379.30 98.78POLICE G & A OFFICE SUPPLIESMETRO SALES INC 98.78 3,960.00INSPECTIONS G & A DUE TO OTHER GOVTSMETROPOLITAN COUNCIL 12,056.44SEWER UTILITY G&A OTHER IMPROVEMENT SERVICE 285,423.79OPERATIONSCLEANING/WASTE REMOVAL SERVICE 301,440.23 78.03WATER UTILITY G&A OFFICE EQUIPMENTMICRO CENTER 283.23DESKTOP SUPPORT/SERVICES OFFICE EQUIPMENT 361.26 1,427.36PATCHING-PERMANENT OTHER IMPROVEMENT SUPPLIESMIDWEST ASPHALT CORP 396.89PATCHING TEMPORARY OTHER IMPROVEMENT SUPPLIES 39,550.56PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICES Meeting of July 6, 2009 (Item No. 4o) Subject: Vendor Claims Page 22 7/1/2009CITY OF ST LOUIS PARK 7:05:14R55CKSUM LOG23000VO 22Page -Council Check Summary 7/1/2009 -6/6/2009 Vendor AmountBusiness Unit Object 7,941.07WATER UTILITY G&A OTHER IMPROVEMENT SUPPLIES 6,006.38WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 55,322.26 500.00POLICE G & A TRAININGMINNEAPOLIS POLICE CHAPLAIN CO 500.00 280.00POLICE G & A TRAININGMINNEAPOLIS POLICE DEPT 280.00 418.70EMPLOYEE FLEXIBLE SPENDING B/S ACCRUED OTHER BENEFITSMINNESOTA BENEFIT ASSOC 418.70 58.58POLICE G & A OPERATIONAL SUPPLIESMINNESOTA CHIEFS POLICE ASSOC 58.58 2,766.38EMPLOYEE FLEXIBLE SPENDING B/S WAGE GARNISHMENTSMINNESOTA CHILD SUPPORT PYT CT 2,766.38 261.64VEHICLE MAINTENANCE G&A GENERAL SUPPLIESMINNESOTA CONWAY 261.64 21,541.00WATER UTILITY G&A OTHER CONTRACTUAL SERVICESMINNESOTA DEPT HEALTH 21,541.00 16.00EMPLOYEE FLEXIBLE SPENDING B/S ACCRUED OTHER BENEFITSMINNESOTA NCPERS LIFE INS 16.00 743.00DAILY ADMISSION ADVERTISINGMINNESOTA PREMIER PUBLICATIONS 743.00 620.00SAFETY SERVICES SEMINARS/CONFERENCES/PRESENTATMINNESOTA SAFETY COUNCIL 620.00 13,671.41PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICESMINNESOTA/WISCONSIN PLAYGROUND 13,671.41 1,491.04PRINTING/REPRO SERVICES OFFICE SUPPLIESMINUTEMAN PRESS 1,491.04 120.10H.V.A.C. EQUIP. MTCE BLDG/STRUCTURE SUPPLIESMINVALCO INC 574.04WATER UTILITY G&A OTHER IMPROVEMENT SERVICE Meeting of July 6, 2009 (Item No. 4o) Subject: Vendor Claims Page 23 7/1/2009CITY OF ST LOUIS PARK 7:05:14R55CKSUM LOG23000VO 23Page -Council Check Summary 7/1/2009 -6/6/2009 Vendor AmountBusiness Unit Object 694.14 2,090.71PREVENTATIVE MAINTENANCE EQUIPMENT MTCE SERVICEMISTER CAR WASH 2,090.71 30,937.50ESCROWSGENERALMN 7200 LLC 30,937.50 2,380.00ERUTRAININGMN TACTICAL OFFICERS ASSOC 2,380.00 65.15GENERAL FUND BALANCE SHEET CLEARING ACCOUNTMONTE, JOHN 65.15 30.50PARK AND RECREATION BALANCE SH INVENTORYMORRIE'S PARTS & SERVICE GROUP 30.50 1,706.94COMMUNICATIONS/GV REIMBURSEABL EQUIPMENT MTCE SERVICEMOTOROLA 1,706.94 834.63PARK AND RECREATION BALANCE SH INVENTORYMTI DISTRIBUTING CO 970.47PARK MAINTENANCE G & A OTHER IMPROVEMENT SUPPLIES 71.07IRRIGATION MAINTENANCE OTHER IMPROVEMENT SUPPLIES 153.96PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICES 2,030.13 145.58WATER UTILITY G&A GENERAL CUSTOMERSMULROY, CADY 145.58 265.00WATER UTILITY G&A OTHER CONTRACTUAL SERVICESMVTL LABORATORIES 265.00 24.16PATCHING-PERMANENT EQUIPMENT PARTSNAPA (GENUINE PARTS CO) 665.34PARK AND RECREATION BALANCE SH INVENTORY 122.42PARK MAINTENANCE G & A GENERAL SUPPLIES 179.82ARENA MAINTENANCE GENERAL SUPPLIES 55.58PREVENTATIVE MAINTENANCE GENERAL SUPPLIES 544.62GENERAL REPAIR GENERAL SUPPLIES 40.87GENERAL REPAIR SMALL TOOLS 1,632.81 3,813.00ADMINISTRATION G & A SUBSCRIPTIONS/MEMBERSHIPSNATIONAL LEAGUE OF CITIES Meeting of July 6, 2009 (Item No. 4o) Subject: Vendor Claims Page 24 7/1/2009CITY OF ST LOUIS PARK 7:05:14R55CKSUM LOG23000VO 24Page -Council Check Summary 7/1/2009 -6/6/2009 Vendor AmountBusiness Unit Object 3,813.00 7,067.34SEWER UTILITY G&A OTHER IMPROVEMENT SERVICENEENAH FOUNDREY 7,067.34 116.60VEHICLE MAINTENANCE G&A GENERAL SUPPLIESNEP CORP 116.60 450.00SOFTBALLOTHER CONTRACTUAL SERVICESNEUMANN, NEAL 450.00 3,177.05STORM WATER UTILITY G&A OTHER IMPROVEMENT SERVICENEUMANNS ENTERPRISE 3,177.05 78.90ADMINISTRATION G & A TELEPHONENEXTEL COMMUNICATIONS 160.96HUMAN RESOURCES TELEPHONE 438.55RESEARCH & DEVELOPMENT TELEPHONE 71.90ASSESSING G & A TELEPHONE 122.87FINANCE G & A TELEPHONE 256.27EDA / HA REIMBURSEMENT TELEPHONE 1,094.45POLICE G & A TELEPHONE 534.17OPERATIONSTELEPHONE 71.90INSPECTIONS G & A TELEPHONE 262.28ENGINEERING G & A TELEPHONE 432.04PUBLIC WORKS OPS G & A TELEPHONE 140.88PARK AND REC G&A TELEPHONE 413.18ORGANIZED REC G & A TELEPHONE 317.83PARK MAINTENANCE G & A TELEPHONE 71.90ENVIRONMENTAL G & A TELEPHONE 281.28WESTWOOD G & A TELEPHONE 50.86REC CENTER/AQUATIC PARK SAL TELEPHONE 222.88VEHICLE MAINTENANCE G&A TELEPHONE 402.99WATER UTILITY G&A TELEPHONE 113.38SEWER UTILITY G&A TELEPHONE 38.16SOLID WASTE G&A TELEPHONE 5,577.63 198.00HUMAN RESOURCES RECRUITMENTNORTH MEMORIAL OCCUPATIONAL HE 198.00 287.62AQUATIC PARK MAINTENANCE GENERAL SUPPLIESNORTHERN AIRE SWIMMING POOLS 287.62 Meeting of July 6, 2009 (Item No. 4o) Subject: Vendor Claims Page 25 7/1/2009CITY OF ST LOUIS PARK 7:05:14R55CKSUM LOG23000VO 25Page -Council Check Summary 7/1/2009 -6/6/2009 Vendor AmountBusiness Unit Object 20.00HUMAN RESOURCES TRAININGNORTHSTAR CHAPTER APA 20.00 500.00ANIMAL CONTROL OTHER CONTRACTUAL SERVICESOAK KNOLL ANIMAL HOSPITAL 500.00 1,101.69ENGINEERING G & A OFFICE SUPPLIESOCCUPATIONAL DEVELOPMENT CENTE 1,101.69 185.52ENGINEERING G & A EQUIPMENT MTCE SERVICEOCE 185.52 600.00PERFORMING ARTS OTHER CONTRACTUAL SERVICESODEGARD, KEVIN 600.00 170.59HUMAN RESOURCES OFFICE SUPPLIESOFFICE DEPOT 108.66DESKTOP SUPPORT/SERVICES EQUIPMENT MTCE SERVICE 38.52ASSESSING G & A OFFICE SUPPLIES 234.45FINANCE G & A OFFICE SUPPLIES 113.93GENERAL INFORMATION OFFICE SUPPLIES 51.18OFFICE EQUIP MTCE OFFICE SUPPLIES 82.28POLICE G & A OFFICE SUPPLIES 47.29POLICE G & A OPERATIONAL SUPPLIES 26.46SUPPORT SERVICES OFFICE SUPPLIES 37.13OPERATIONSOFFICE SUPPLIES 25.30PUBLIC WORKS G & A OFFICE SUPPLIES 132.91ORGANIZED REC G & A OFFICE SUPPLIES 94.59WESTWOOD G & A OFFICE SUPPLIES 12.50HOUSING REHAB G & A OFFICE SUPPLIES 1,175.79 131.86NETWORK SUPPORT SERVICES DATACOMMUNICATIONSOFFICE OF ENTERPRISE TECHNOLOG 62.86VOICE SYSTEM MTCE TELEPHONE 4,123.04FACILITY OPERATIONS TELEPHONE 99.35NEIGHBORHOOD OUTREACH TELEPHONE 745.13COMMUNICATIONS/GV REIMBURSEABL TELEPHONE 5,162.24 10,000.00ESCROWSPMC ESCROWOLSON, MICHAEL 10,000.00 Meeting of July 6, 2009 (Item No. 4o) Subject: Vendor Claims Page 26 7/1/2009CITY OF ST LOUIS PARK 7:05:14R55CKSUM LOG23000VO 26Page -Council Check Summary 7/1/2009 -6/6/2009 Vendor AmountBusiness Unit Object 5,000.00ESCROWSPMC ESCROWOLSON, ROCKY 5,000.00 325.00SOFTBALLOTHER CONTRACTUAL SERVICESOLUFSON, CURTIS 325.00 2,668.75PORTABLE TOILETS/FIELD MAINT OTHER CONTRACTUAL SERVICESON SITE SANITATION 106.50WESTWOOD G & A OTHER CONTRACTUAL SERVICES 47.93NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICES 53.25SOLID WASTE G&A OPERATIONAL SUPPLIES 2,876.43 252.60EMPLOYEE FLEX SPEND G&A GENERAL PROFESSIONAL SERVICESOPTUM HEALTH FINANCIAL SERVICE 252.60 685.68WATER UTILITY G&A BLDG/STRUCTURE SUPPLIESPAINTERS GEAR INC 685.68 1,033.34WATER UTILITY G&A TRAININGPASSIONWERX 1,033.33SEWER UTILITY G&A TRAINING 1,033.33STORM WATER UTILITY G&A TRAINING 3,100.00 300.00SOFTBALLOTHER CONTRACTUAL SERVICESPENKERT, JEREMY 300.00 154.93SPECIAL EVENTS GENERAL SUPPLIESPERNSTEINER CREATIVE GROUP INC 154.93 151.80PARK MAINTENANCE G & A OTHER CONTRACTUAL SERVICESPETERSON, G C MACHINERY 151.80 8.80WATER UTILITY G&A POSTAGEPETTY CASH 23.00SEWER UTILITY G&A LICENSES 31.80 74.65WESTWOOD G & A GENERAL SUPPLIESPETTY CASH - WWNC 6.05WESTWOOD G & A MILEAGE-PERSONAL CAR 19.48FAMILY PROGRAMS GENERAL SUPPLIES 19.87SCHOOLGENERAL SUPPLIES 120.05 Meeting of July 6, 2009 (Item No. 4o) Subject: Vendor Claims Page 27 7/1/2009CITY OF ST LOUIS PARK 7:05:14R55CKSUM LOG23000VO 27Page -Council Check Summary 7/1/2009 -6/6/2009 Vendor AmountBusiness Unit Object 2,310.39PARK GROUNDS MAINTENANCE OTHER CONTRACTUAL SERVICESPHILIP'S TREE CARE INC 90.53AQUATIC PARK MAINTENANCE BUILDING MTCE SERVICE 78.28WATER UTILITY G&A BUILDING MTCE SERVICE 2,479.20 2,314.25WATER UTILITY G&A OTHER IMPROVEMENT SERVICEPLANT & FLANGED EQUIPMENT 2,314.25 1,738.08PLAYGROUND EQUIPMENT MAINTENAN OTHER IMPROVEMENT SUPPLIESPLAYPOWER LT FARMINGTON INC 1,738.08 5,611.43PARK AND RECREATION BALANCE SH INVENTORYPOMP'S TIRE SERVICE INC 5,611.43 33.90JUNIOR NATURALISTS GENERAL SUPPLIESPOPE, DREW 33.90 350.10PARK MAINTENANCE G & A TELEPHONEPOPP TELECOM 350.10 174.96WATER UTILITY G&A POSTAGEPOSTMASTER - PERMIT #603 174.95SEWER UTILITY G&A POSTAGE 174.95SOLID WASTE COLLECTIONS POSTAGE 174.95STORM WATER UTILITY G&A POSTAGE 699.81 106.29PARK MAINTENANCE G & A GENERAL SUPPLIESPRAIRIE LAWN & GARDEN 106.29 255.60TREE DISEASE PUBLIC CLEANING/WASTE REMOVAL SERVICEPRECISION LANDSCAPE & TREE 255.60 713.25PARK AND RECREATION BALANCE SH INVENTORYPRECISION MOUNTING TECHNOLOGIE 43.53-PARK AND RECREATION BALANCE SH DUE TO OTHER GOVTS 669.72 126.00ICE RESURFACER EQUIPMENT MTCE SERVICEPRINTERS SERVICE INC 126.00 6,562.55PE DESIGN IMPROVEMENTS OTHER THAN BUILDIPROGRESSIVE CONSULTING ENGINEE 6,562.55 Meeting of July 6, 2009 (Item No. 4o) Subject: Vendor Claims Page 28 7/1/2009CITY OF ST LOUIS PARK 7:05:14R55CKSUM LOG23000VO 28Page -Council Check Summary 7/1/2009 -6/6/2009 Vendor AmountBusiness Unit Object 416.75PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICESQUALITY METALCRAFTS INC 416.75 22,751.09WATER UTILITY G&A OTHER IMPROVEMENT SERVICEQUALITY RESTORATION SERVICES I 22,751.09 19.20ESCROWSQUICKSILVER EXPRESS COURIER 12.88ADMINISTRATION G & A POSTAGE 97.74VEHICLE MAINTENANCE G&A POSTAGE 129.82 52.54COP SHOP TELEPHONEQWEST 1,420.86COMMUNICATIONS/GV REIMBURSEABL TELEPHONE 522.25COMMUNICATIONS/GV REIMBURSEABL DATACOMMUNICATIONS 1,995.65 1,977.18FACILITY OPERATIONS GARBAGE/REFUSE SERVICERANDY'S SANITATION INC 879.63REC CENTER BUILDING GARBAGE/REFUSE SERVICE 85.74WATER UTILITY G&A GARBAGE/REFUSE SERVICE 650.62SOLID WASTE COLLECTIONS GARBAGE/REFUSE SERVICE 3,593.17 293.95ENGINEERING G & A CLOTHING AND TOOL ALLOWANCERED WING SHOE STORE 293.95 91.02ROUTINE MAINTENANCE OTHER CONTRACTUAL SERVICESREED BUSINESS INFORMATION 91.02ROUTINE MAINTENANCE IMPROVEMENTS OTHER THAN BUILDI 487.08PERMANENT IMPR REVOLVING G&A IMPROVEMENTS OTHER THAN BUILDI 669.12STREET CAPITAL PROJ G & A IMPROVEMENTS OTHER THAN BUILDI 403.44PAVEMENT MANAGEMENT G&A IMPROVEMENTS OTHER THAN BUILDI 477.24SEWER CAPITAL PROJ G & A IMPROVEMENTS OTHER THAN BUILDI 182.04STORM WATER REV BOND G & A IMPROVEMENTS OTHER THAN BUILDI 2,400.96 28.00YOUTH PROGRAMS PROGRAM REVENUEREICH, CARRIE 28.00 942.48PRINTING/REPRO SERVICES EQUIPMENT MTCE SERVICERICOH AMERICAS CORP 942.48 159.65PARK AND RECREATION BALANCE SH INVENTORYRIGID HITCH INC 159.65 Meeting of July 6, 2009 (Item No. 4o) Subject: Vendor Claims Page 29 7/1/2009CITY OF ST LOUIS PARK 7:05:14R55CKSUM LOG23000VO 29Page -Council Check Summary 7/1/2009 -6/6/2009 Vendor AmountBusiness Unit Object 3,358.86WATER UTILITY G&A OTHER CONTRACTUAL SERVICESRMR SERVICES 3,358.86 200.00OPERATIONSTRAININGROCK CSC5 RKC, JOHN 200.00 3,155.56EMPLOYEE FLEX SPEND G&A TUITIONRONCHETTI, LAUREL 3,155.56 330.50PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICESSA-AG INC 330.50 38.51ORGANIZED REC G & A GENERAL SUPPLIESSAM'S CLUB 106.06SPECIAL EVENTS GENERAL SUPPLIES 30.26CONCESSIONSGENERAL SUPPLIES 174.83 86.16PARK BUILDING MAINTENANCE GENERAL SUPPLIESSAVITT BROS INC 86.16 9.27PARK AND RECREATION BALANCE SH INVENTORYSCHARBER & SONS 9.27 650.00PARK AND RECREATION BALANCE SH INVENTORYSCHELEN-GRAY AUTO ELECTRIC 650.00 122.91SEWER UTILITY G&A SMALL TOOLSSEARS COMMERCIAL ONE 122.91 22,793.18PE INVEST/REVIEW/PER IMPROVEMENTS OTHER THAN BUILDISEH 308.00STORM WATER UTILITY G&A OTHER CONTRACTUAL SERVICES 23,101.18 1,320.33WATER UTILITY G&A EQUIPMENT MTCE SERVICESENSUS METERING SYSTEMS 1,320.33 1,789.36WESTWOOD G & A OTHER IMPROVEMENT SUPPLIESSHAW/STEWART LUMBER CO 1,789.36 2,500.00ESCROWSPMC ESCROWSHEEDY, JANE 2,500.00 Meeting of July 6, 2009 (Item No. 4o) Subject: Vendor Claims Page 30 7/1/2009CITY OF ST LOUIS PARK 7:05:14R55CKSUM LOG23000VO 30Page -Council Check Summary 7/1/2009 -6/6/2009 Vendor AmountBusiness Unit Object 4,427.53PAINTINGOTHER IMPROVEMENT SUPPLIESSHERWIN-WILLIAMS CO 1,203.45PARK IMPROVE CAPITAL PROJECT BLDG/STRUCTURE SUPPLIES 5,630.98 243.95GENERAL BUILDING MAINTENANCE GENERAL SUPPLIESSIEGEL DISPLAY PRODUCTS 243.95 456.89PARK BUILDING MAINTENANCE OTHER CONTRACTUAL SERVICESSIGNATURE MECHANICAL INC 456.89 206.08SOLID WASTE COLLECTIONS GARBAGE/REFUSE SERVICESKB ENVIRONMENTAL 206.08 1,583.72EMPLOYEE FLEXIBLE SPENDING B/S UNION DUESSLP ASSOC OF FIREFIGHTERS #993 1,583.72 425.00OPERATIONSTRAININGSOUTH CENTRAL TECH COLLEGE 425.00 471.25VOICE SYSTEM MTCE EQUIPMENT MTCE SERVICESPECTRUM SOLUTIONS 471.25 2,172.47DESKTOP SUPPORT/SERVICES DATACOMMUNICATIONSSPRINT 2,172.47 480.24PLUMBING MTCE OTHERSPS COMPANIES INC 387.69BUILDING MAINTENANCE GENERAL SUPPLIES 19.93SEWER UTILITY G&A EQUIPMENT PARTS 887.86 600.00FINANCE G & A OTHER CONTRACTUAL SERVICESSQUARERIGGER SOFTWARE 560.00TECHNOLOGY REPLACE G&A OFFICE EQUIPMENT 1,160.00 20,339.59PE INVES/REV/PERMITS IMPROVEMENTS OTHER THAN BUILDISRF CONSULTING GROUP INC 2,696.46PE INVEST/REVIEW/PER IMPROVEMENTS OTHER THAN BUILDI 1,990.25PE DESIGN IMPROVEMENTS OTHER THAN BUILDI 15,718.04PE PLANS/SPECS IMPROVEMENTS OTHER THAN BUILDI 271.79CE INSPECTION IMPROVEMENTS OTHER THAN BUILDI 41,016.13 Meeting of July 6, 2009 (Item No. 4o) Subject: Vendor Claims Page 31 7/1/2009CITY OF ST LOUIS PARK 7:05:14R55CKSUM LOG23000VO 31Page -Council Check Summary 7/1/2009 -6/6/2009 Vendor AmountBusiness Unit Object 665.63AQUATIC PARK BUDGET GENERAL SUPPLIESST CROIX REC CO 21,591.13PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICES 22,256.76 127.73PARK AND RECREATION BALANCE SH INVENTORYST JOSEPH'S EQUIPMENT INC 127.73 15.00GROUP ADMISSION PROGRAM REVENUEST THERESE SPIRIT CLUB 15.00 80.00AQUATIC PARK G & A TRAININGSTAFKI, KURT 80.00 48.00INSPECTIONS G & A MECHANICALSTANDARD HEATING & A/C 48.00 283.20SPECIAL EVENTS OTHER CONTRACTUAL SERVICESSTITCHIN POST 410.06SUMMER PLAYGROUNDS OTHER CONTRACTUAL SERVICES 559.71T-BALL/BASEBALL OTHER CONTRACTUAL SERVICES 1,497.53SOCCEROTHER CONTRACTUAL SERVICES 2,750.50 59.98ERUOPERATIONAL SUPPLIESSTREICHER'S 6,526.01PARK AND RECREATION BALANCE SH INVENTORY 6,585.99 2,223.22PARK AND RECREATION BALANCE SH INVENTORYSUBURBAN TIRE WHOLESALE 2,223.22 9,020.00REILLY BUDGET GENERAL PROFESSIONAL SERVICESSUMMIT ENVIROSOLUTIONS INC 9,020.00 697.13ADMINISTRATION G & A LEGAL NOTICESSUN NEWSPAPERS 100.10ROUTINE MAINTENANCE OTHER CONTRACTUAL SERVICES 182.33STREET CAPITAL PROJ G & A IMPROVEMENTS OTHER THAN BUILDI 134.062008A UTIL REV BOND PROJECT BUILDINGS & STRUCTURES 1,113.62 193.72FINANCE G & A SEMINARS/CONFERENCES/PRESENTATSWANSON, BRIAN 193.72 2,300.00HOLIDAY PROGRAMS OTHER CONTRACTUAL SERVICESSWENSON, STEVEN Meeting of July 6, 2009 (Item No. 4o) Subject: Vendor Claims Page 32 7/1/2009CITY OF ST LOUIS PARK 7:05:14R55CKSUM LOG23000VO 32Page -Council Check Summary 7/1/2009 -6/6/2009 Vendor AmountBusiness Unit Object 2,300.00 557.90IRRIGATION MAINTENANCE OTHER CONTRACTUAL SERVICESTALBERG LAWN & LANDSCAPE INC 557.90 51.90POLICE G & A OFFICE SUPPLIESTARGET BANK 7.98POLICE G & A TRAVEL/MEETINGS 14.19DARE PROGRAM OPERATIONAL SUPPLIES 74.07 2,000.00POLICE G & A OTHER CONTRACTUAL SERVICESTEENS ALONE 700.00SPECIAL EVENTS OTHER CONTRACTUAL SERVICES 2,700.00 83.85ADMINISTRATION G & A OTHER CONTRACTUAL SERVICESTELELANGUAGE INC 83.85 300.00PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICESTENNIS WEST FINLEY BROS INC 300.00 30.51PARK AND RECREATION BALANCE SH INVENTORYTERMINAL SUPPLY CO 30.51 48.11WATER UTILITY G&A BLDG/STRUCTURE SUPPLIESTERMINIX INT 48.11 18,700.00REILLY BUDGET OTHER CONTRACTUAL SERVICESTESTAMERICA LABORATORIES INC 18,700.00 30.67ADMINISTRATION G & A LONG TERM DISABILITYTHE HARTFORD - PRIORITY ACCOUN 26.83HUMAN RESOURCES LONG TERM DISABILITY 7.86COMM & MARKETING G & A LONG TERM DISABILITY 21.02IT G & A LONG TERM DISABILITY 9.92ASSESSING G & A LONG TERM DISABILITY 36.37FINANCE G & A LONG TERM DISABILITY 56.38COMM DEV G & A LONG TERM DISABILITY 8.80FACILITIES MCTE G & A LONG TERM DISABILITY 60.81POLICE G & A LONG TERM DISABILITY 38.63OPERATIONSLONG TERM DISABILITY 37.15INSPECTIONS G & A LONG TERM DISABILITY 21.99PUBLIC WORKS G & A LONG TERM DISABILITY 28.40ENGINEERING G & A LONG TERM DISABILITY Meeting of July 6, 2009 (Item No. 4o) Subject: Vendor Claims Page 33 7/1/2009CITY OF ST LOUIS PARK 7:05:14R55CKSUM LOG23000VO 33Page -Council Check Summary 7/1/2009 -6/6/2009 Vendor AmountBusiness Unit Object 10.27PUBLIC WORKS OPS G & A LONG TERM DISABILITY 41.39ORGANIZED REC G & A LONG TERM DISABILITY 10.27PARK MAINTENANCE G & A LONG TERM DISABILITY 8.56ENVIRONMENTAL G & A LONG TERM DISABILITY 8.56WESTWOOD G & A LONG TERM DISABILITY 9.05REC CENTER/AQUATIC PARK SAL LONG TERM DISABILITY 8.80VEHICLE MAINTENANCE G&A LONG TERM DISABILITY 8.32HOUSING REHAB G & A LONG TERM DISABILITY 10.27WATER UTILITY G&A LONG TERM DISABILITY 836.77EMPLOYEE FLEX SPEND G&A LONG TERM DISABILITY 1,337.09 6,948.69WATER UTILITY G&A IMPROVEMENTS OTHER THAN BUILDITHERMASTOR PRODUCTS GROUP 6,948.69 566.25ADMINISTRATION G & A OTHER CONTRACTUAL SERVICESTIMESAVER OFF SITE SECRETARIAL 566.25 17,466.84ESCROWSDuke Construction-Mps West TSTKDA 17,466.84 1,470.97GENERAL REPAIR EQUIPMENT MTCE SERVICETRANSMISSION SHOP INC 1,470.97 200.00SOFTBALLOTHER CONTRACTUAL SERVICESTRAUTMANN, JOHN 200.00 6,580.00WATER UTILITY G&A BUILDING MTCE SERVICETREMCO WEATHERPROOFING TECH IN 6,580.00 539.19SWEEPINGEQUIPMENT PARTSTRI STATE BOBCAT 539.19 439.36GROUNDS MTCE LANDSCAPING MATERIALSTRUGREEN CHEMLAWN 439.36 289.96PARK AND RECREATION BALANCE SH INVENTORYTURFWERKS LLC 289.96 793.75PARK IMPROVE CAPITAL PROJECT BLDG/STRUCTURE SUPPLIESTWIN CITY HARDWARE 793.75 Meeting of July 6, 2009 (Item No. 4o) Subject: Vendor Claims Page 34 7/1/2009CITY OF ST LOUIS PARK 7:05:14R55CKSUM LOG23000VO 34Page -Council Check Summary 7/1/2009 -6/6/2009 Vendor AmountBusiness Unit Object 102.51PARK AND RECREATION BALANCE SH INVENTORYTWIN CITY SAW & SERVICE CO 102.51 110.95OPERATIONSOPERATIONAL SUPPLIESUNIFORMS UNLIMITED (FIRE) 110.95 376.44SUPPORT SERVICES OPERATIONAL SUPPLIESUNIFORMS UNLIMITED (PD) 197.83SUPERVISORYOPERATIONAL SUPPLIES 2,487.63PATROLOPERATIONAL SUPPLIES 319.24COMMUNITY SERVICE OFFICER OPERATIONAL SUPPLIES 3,381.14 92.892008A UTIL REV BOND PROJECT RENTAL BUILDINGSUNITED RENTALS NORTHWEST INC 92.89 741.30EMPLOYEE FLEXIBLE SPENDING B/S UNITED WAYUNITED WAY OF MINNEAPOLIS AREA 741.30 110.00POLICE G & A OTHER CONTRACTUAL SERVICESUNO DOS TRES COMMUNICATIONS 110.00 414.54SEWER UTILITY G&A SMALL TOOLSUSA BLUE BOOK 414.54 79.77POLICE G & A TELEPHONEUSA MOBILITY WIRELESS INC 12.99OPERATIONSTELEPHONE 92.76 191.09OPERATIONSOPERATIONAL SUPPLIESVALLEY NATIONAL GASES WV LLC 18.52SEWER UTILITY G&A GENERAL SUPPLIES 209.61 299,651.62CONSTRUCTION PAYMENTS IMPROVEMENTS OTHER THAN BUILDIVALLEY PAVING INC 299,651.62 5,555.32WATER UTILITY G&A OTHER IMPROVEMENT SERVICEVALLEY-RICH CO INC 5,555.32 96.80ENVIRONMENTAL G & A MILEAGE-PERSONAL CARVAUGHAN, JIM 96.80 1,346.11VOICE SYSTEM MTCE TELEPHONEVERIZON WIRELESS Meeting of July 6, 2009 (Item No. 4o) Subject: Vendor Claims Page 35 7/1/2009CITY OF ST LOUIS PARK 7:05:14R55CKSUM LOG23000VO 35Page -Council Check Summary 7/1/2009 -6/6/2009 Vendor AmountBusiness Unit Object 72.32COMMUNICATIONS/GV REIMBURSEABL TELEPHONE 1,418.43 236.43WATER UTILITY G&A OTHER IMPROVEMENT SUPPLIESVESSCO INC 236.43 400.00SOFTBALLOTHER CONTRACTUAL SERVICESVESTAL, MICHAEL 400.00 750.00ESCROWSPMC ESCROWVEX PROPERTIES 750.00 29.13PARK AND RECREATION BALANCE SH INVENTORYVILLAGE CHEVROLET 29.13 707.68WATER UTILITY G&A GENERAL CUSTOMERSVILLAGE IN THE PARK URBAN TOWN 707.68 3,932.90STORM WATER UTILITY G&A OTHER IMPROVEMENT SERVICEVISU-SEWER CLEAN & SEAL 3,932.90 131.99GENERAL REPAIR EQUIPMENT MTCE SERVICEWALSER CHRYSLER JEEP 131.99 3.00GENERAL FUND BALANCE SHEET CLEARING ACCOUNTWASTE MANAGEMENT 55,779.94SOLID WASTE COLLECTIONS GARBAGE/REFUSE SERVICE 23,200.90SOLID WASTE COLLECTIONS YARD WASTE SERVICE 28,834.00SOLID WASTE DISPOSAL GARBAGE/REFUSE SERVICE 18,359.44SOLID WASTE DISPOSAL YARD WASTE SERVICE 126,177.28 414.00PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICESWASTE TECHNOLOGY INC 414.00 438.98CONCESSIONSCONCESSION SUPPLIESWATSON CO INC 438.98 336.00WATER UTILITY G&A OTHER IMPROVEMENT SUPPLIESWEBER ELECTRIC 3,185.00WATER UTILITY G&A EQUIPMENT MTCE SERVICE 126.00WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 3,647.00 Meeting of July 6, 2009 (Item No. 4o) Subject: Vendor Claims Page 36 7/1/2009CITY OF ST LOUIS PARK 7:05:14R55CKSUM LOG23000VO 36Page -Council Check Summary 7/1/2009 -6/6/2009 Vendor AmountBusiness Unit Object 300.00SOFTBALLOTHER CONTRACTUAL SERVICESWEGSCHEID, ROB 300.00 731.47EMPLOYEE FLEX SPEND G&A TUITIONWEIGEL, GREG 731.47 300.00AQUATIC PARK MAINTENANCE BUILDING MTCE SERVICEWELD-KRAFT 300.00 31,589.00WESTMORELAND HIA OTHER CONTRACTUAL SERVICESWESTMORELAND HILLS OWNER ASSN 31,589.00 24.26PARK AND RECREATION BALANCE SH INVENTORYWHEELER'S AUTOBODY SUPPLY 24.26 139.64Justice Assistance Grant -2005 TRAININGWILLIAMS, DALLAS 139.64 170.65OPERATIONSGENERAL SUPPLIESWINDSCHITL, MARK 170.65 17.71-PARK AND RECREATION BALANCE SH DUE TO OTHER GOVTSWINDUSTRIAL COMPANY 290.13SPLASH PAD MAINT - Oak Hill Pk GENERAL SUPPLIES 272.42 101.18SPLASH PAD MAINT - Oak Hill Pk OTHER CONTRACTUAL SERVICESWRAP CITY GRAPHICS 1,216.76PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICES 1,317.94 8,793.96FACILITY OPERATIONS ELECTRIC SERVICEXCEL ENERGY 21.93OPERATIONSELECTRIC SERVICE 24,345.19PUBLIC WORKS OPS G & A ELECTRIC SERVICE 4,286.17PARK MAINTENANCE G & A ELECTRIC SERVICE 141.61PARK BUILDING MAINTENANCE ELECTRIC SERVICE 22.11BRICK HOUSE (1324)ELECTRIC SERVICE 47.51WW RENTAL HOUSE (1322)ELECTRIC SERVICE 360.05WESTWOOD G & A ELECTRIC SERVICE 10,915.78ENTERPRISE G & A ELECTRIC SERVICE 67,512.59WATER UTILITY G&A ELECTRIC SERVICE 12.18OPERATIONSELECTRIC SERVICE 1,636.22REILLY BUDGET ELECTRIC SERVICE 2,901.93SEWER UTILITY G&A ELECTRIC SERVICE Meeting of July 6, 2009 (Item No. 4o) Subject: Vendor Claims Page 37 7/1/2009CITY OF ST LOUIS PARK 7:05:14R55CKSUM LOG23000VO 37Page -Council Check Summary 7/1/2009 -6/6/2009 Vendor AmountBusiness Unit Object 565.82STORM WATER UTILITY G&A ELECTRIC SERVICE 153.34OPERATIONSELECTRIC SERVICE 121,716.39 340.02WIRELESS G & A OTHER CONTRACTUAL SERVICESXO COMMUNICATIONS 340.02 21.94SUPPORT SERVICES OTHER CONTRACTUAL SERVICESYAHOO 21.94 257.00BLDG/GROUNDS OPS & MAINT BUILDING MTCE SERVICEZAHL-PETROLEUM MAINTENANCE CO 257.00 23.21PUBLIC WORKS OPS G & A GENERAL SUPPLIESZEE MEDICAL SERVICE 23.20PARK MAINTENANCE G & A GENERAL SUPPLIES 23.20VEHICLE MAINTENANCE G&A GENERAL SUPPLIES 69.61 39.05WESTWOOD G & A MILEAGE-PERSONAL CARZEMBRYKI, MARK 39.05 177.79VEHICLE MAINTENANCE G&A GENERAL SUPPLIESZEP MFG 177.79 50.00GENERAL REPAIR EQUIPMENT MTCE SERVICEZIEBART OF MINNESOTA INC 50.00 281.21PARK AND RECREATION BALANCE SH INVENTORYZIEGLER INC 172.66PREVENTATIVE MAINTENANCE GENERAL SUPPLIES 453.87 106.58DAILY ADMISSION GENERAL SUPPLIESZIP PRINTING 106.58 Report Totals 2,386,664.41 Meeting of July 6, 2009 (Item No. 4o) Subject: Vendor Claims Page 38 Meeting Date: July 6, 2009 Agenda Item #: 4p MINUTES OF OCTOBER 23, 2008 BOARD OF ZONING APPEALS CITY OF ST. LOUIS PARK The St. Louis Park Board of Zoning Appeals Committee conducted a regular meeting on Thursday, October 23, 2008, at St. Louis Park City Hall, 5005 Minnetonka Boulevard, St. Louis Park, Minnesota. Members Present: Chair Paul Roberts Vice Chair Susan Bloyer Commissioner James Gainsley Commissioner Henry Solmer Members Absent: Commissioner Ryan Burt Staff Present: Gary Morrison, Assistant Zoning Administrator Tara Olson, Community Development Secretary 1. CALL TO ORDER – ROLL CALL Chair Paul Roberts called the regular meeting to order at 6:00 p.m. 2. APPROVE BOARD OF ZONING APPEALS COMMITTEE MINUTES Motion by Commissioner Gainsley to approve the following minutes as presented. 1) Board of Zoning Appeals Committee public hearing and regular meeting minutes dated June 26, 2008. Motion Carried. Voting Yes: Roberts, Bloyer, Gainsley and Solmer. Voting No: None. 3. CONSENT AGENDA None 4. PUBLIC HEARINGS/COMMITTEE BUSINESS A. Case No. 08-37-VAR –Rebecca and Nathan Akers are requesting a variance from the side yard setback requirements of the Zoning Ordinance (Section 36-163(f)(5)) to allow a 3.0 foot setback instead of the required 6.0 foot setback for a proposed attached garage for the property at 6121 42nd Street West. Meeting of July 6, 2009 (Item No. 4p) Page 2 Subject: Board of Zoning Appeals Minutes October 23 2008 Staff believes all seven criteria have been satisfied, and recommends adoption of the draft resolution approving a 3.0 foot variance to the required 6.0 foot side yard setback resulting in a 3.0 foot side yard setback for the proposed attached garage and second floor living space, with the following conditions: 1. The variance applies to the attached garage and second floor living space as shown on the attached exhibits only. Commissioner Gainsley asked staff if the garage were detached what would the setback requirements be? Mr. Morrison stated that the setback would be 2 feet to the side property line and 2 feet to the back. Commissioner Gainsley asked staff if the current detached garage is nonconforming. Mr. Morrison stated that the current garage is nonconforming. With no questions, Chair Roberts opened the public hearing. Jeff Guesel, applicant’s father, stated that the three adjoining lots to his daughter’s property have all reviewed the proposed plans for the garage addition and home addition and are all in support. In addition, all 40 neighboring property owners were sent a letter (Exhibit A) and photos of the proposed garage/home addition and are all in favor. With no questions, Chair Roberts closed the public hearing. Commissioner Gainsley feels the variance is justified and the applicants are entitled to have a two garage which is a property right and he is in favor of granting the variance. Motion by Commissioner Gainsley to adopt Resolution #05-08 approving a 3.0 foot variance to the required 6.0 foot side yard setback resulting in a 3.0 foot side yard setback for the proposed attached garage and second floor living space, with the following conditions: 1. The variance applies to the attached garage and second floor living space as shown on the attached exhibits only. Motion Carried. Voting Yes: Roberts, Bloyer, Gainsley and Solmer. Voting No: None. B. Case No. 08-38-VAR – The request by Crown Castle/AT&T requesting a variance from Section 36-194(c)(20)d to allow a 48.5 foot variance to the required 57 foot setback from the east side lot line, and an 11 foot variance to the required 57 foot setback from the front lot line for the purpose of adding an additional 10 feet in height to the existing communication tower for the property at 7200 Lake Street West. Meeting of July 6, 2009 (Item No. 4p) Page 3 Subject: Board of Zoning Appeals Minutes October 23 2008 Staff believes all of the seven criteria have been satisfied, and recommends adoption of the draft resolution approving a 48.5 foot variance to the required 57 foot setback to the east side lot line, and an 11 foot variance to the required 57 foot setback to the south lot line for a proposed ten foot addition to an existing communication tower. With no questions, Chair Roberts opened the public hearing. Commissioner Gainsley asked staff that since this property is city owned property and since the lot was split it won’t constitute a taking even though the city owns the property and split its own property. This is a lease holder that must have some rights because they have the tower on the site. Mr. Morrison stated that he wouldn’t consider it a taking of land, we’re not taking away the right from them because they can have the tower and continue as a legally nonconforming tower. Commissioner Gainsley asked staff that if you were to build a tower in the same location today would it require any variances. Mr. Morrison stated that it would require the same variances that are being requested this evening. Commissioner Gainsley is having a difficult time in understanding the hardship of the tower. Mr. Morrison stated that the hardship comes into play because the zoning changed. It was zoned Industrial and legal but it was changed to C2 and the city added the tower requirements of a 1.5 foot collapse radius/setback. Before the zoning change it had a 0 foot setback and that is why it is where it’s at with an 8.5 foot side setback, and a 20 foot setback requirement off the front. Commissioner Solmer asked if the tenant is requesting the variance. Mr. Morrison stated that was correct. The owner of this lot is the City of St. Louis Park and the Council has signed off on the lease agreement that is required for the extension. Commissioner Solmer asked if the city will receive additional lease payments if this variance is approved. Mr. Morrison stated that yes the city will received additional lease payments. Commissioner Solmer asked as the city is in the process of revising its communication tower ordinance, how will that effect what is currently being presented. Mr. Morrison stated that the 1.5 foot collapse radius/setback is still a requirement with today’s proposed draft. He stated that monopoles would have a reduced setback because the theory behind the monopole is that the amount of force it would take from a wind shear to knock over a monopole would be enough that if it fell over there would be nothing for it to fall onto, they don’t collapse. Meeting of July 6, 2009 (Item No. 4p) Page 4 Subject: Board of Zoning Appeals Minutes October 23 2008 Commissioner Gainsley asked staff if they were to add on another 10 feet of height in a few years would they be required to apply for a new variance. Mr. Morrison stated that yes, they would need to reapply for a different height than what they are asking for this evening. Steve Truman, representative for AT&T/Crown Castle, stated that their options are limited and either they need to make this pole work or propose to build a new pole. Commissioner Solmer asked Mr. Truman if he has researched attaching a pole to any business roof tops. Mr. Truman stated he has searched for a roof top and he did find several locations but they are currently at full capacity or they are a single carrier pole. With no questions, Chair Roberts closed the public hearing. Vice Chair Bloyer stated that since this is an unbuildable lot and they have a found a use for this property which is in a flood area and odd shaped, she is in favor of granting the variance. Commissioner Gainsley said he agreed with Vice Chair Bloyer. Commissioner Solmer asked staff if this tower would effect the new proposed transportation improvements. Mr. Morrison stated that this would not effect those improvements. Motion by Vice Chair Bloyer to adopt Resolution #06-08 approving a variance 48.5 feet to the required 57 foot setback to the east side lot line, and an 11 foot variance to the required 57 foot setback to the south lot line for a proposed ten foot addition to an existing communication tower at 7200 Lake Street West. Motion Carried. Voting Yes: Roberts, Bloyer, Gainsley and Solmer. Voting No: None. 5. Unfinished Business None 6. New Business None Meeting of July 6, 2009 (Item No. 4p) Page 5 Subject: Board of Zoning Appeals Minutes October 23 2008 7. Communications None. 8. Miscellaneous None 9. Adjournment Commissioner Gainsley moved the motion for adjournment. The regular meeting of the Board of Zoning appeals adjourned at 6:34 p.m. Respectfully Submitted, Tara Olson Community Development Secretary Meeting Date: July 6, 2009 Agenda Item #: 4q OFFICIAL MINUTES PLANNING COMMISSION ST. LOUIS PARK, MINNESOTA May 6, 2009--6:00 p.m. COUNCIL CHAMBERS MEMBERS PRESENT: Lynne Carper, Andrew Ford, Claudia Johnston-Madison, Robert Kramer, Dennis Morris, Richard Person, Carl Robertson, Larry Shapiro MEMBERS ABSENT: None STAFF PRESENT: Meg McMonigal, Adam Fulton, Gary Morrison, Nancy Sells 1. Call to Order – Roll Call 2. Minutes: None 3. Hearings B. Amendment to Conditional Use Permit – Benilde-St. Margaret’s School Public Hearing Postponed Location: 2501 Highway 100 South Applicant: Benilde-St. Margaret’s School Case No.: 09-12-CUP Meg McMonigal, Planning and Zoning Supervisor, indicated that a notification of postponement was sent to all of the people who had received notice of the hearing A. Amendment to Special Permit – Groves Academy Location: 3200 Highway 100 South Applicant: Groves Academy Case No.: 09-11-SP Gary Morrison, Assistant Zoning Administrator, presented the staff report. Commissioner Robertson asked if there would be a problem with cars stacking behind the diagonal parking. Mr. Morrison explained that most of the pick up and drop off would happen along the concrete area. He explained that a car can pull out after pick up. It is wide enough for a car Meeting of July 6, 2009 (Item No. 4q) Page 2 Subject: Planning Commission Minutes May 6, 2009 to pass. If a car is parked, it may on occasion be trapped. It is not the primary parking for the facility. The stacking would only occur for a few minutes per day. Commissioner Robertson asked if there would be trouble with hard surface coverage if the proof of parking were to become parking. Mr. Morrison replied the current application includes an expansion to the pond. The larger pond can handle the added impervious surface. Also, the school is near capacity, so they don’t anticipate much more in the way of growth. The addition is primarily office space. If additional parking is required, they would convert proof of parking in blocks and wouldn’t do it all at once. Commissioner Robertson asked what percentage of the lot would be covered with hard surface if all potential parking area was paved. Mr. Morrison replied that the city does not have a maximum hard surface requirement. He said it was more a matter of meeting the storm water requirements. Commissioner Robertson asked if there was discussion about a green roof on the addition to help with water run off. Mr. Morrison responded a green roof had not been discussed. Commissioner Person asked if the proof of parking areas were ever used for overflow parking. Mr. Morrison replied the area to the west of the school is paved for about half the distance of the school and then turns into a gravel driveway. There is potential to park some cars back there if there is an event. Also, there is a flat grassy area to the south and people could park there for an event. Commissioner Person asked if parking was allowed along Utica south of the site. Mr. Morrison replied he believed parking was allowed at that location. The applicant, John Alexander, Head of Groves School, replied they were not sure if it was allowed, but it had been used. It was not marked as no parking allowed. Commissioner Person stated there was an appendage off of the lot that went west up to Webster Avenue. He asked if there was a house on that lot. Dean Duvolis, DJR Architecture, replied that land was originally part of the lot and it may have been a fire access lane or rear access. Meeting of July 6, 2009 (Item No. 4q) Page 3 Subject: Planning Commission Minutes May 6, 2009 Mr. Morrison said there is a sidewalk that extends from Webster to the property, as well as a fence and a gate that was padlocked. Mr. Duvolis added when the school was an elementary school, that sidewalk was probably built as a connection to the neighborhood for students. Mr. Duvolis indicated the school’s expansion was necessary due to the diversification of programs as opposed to increasing the number of students. Groves Academy has embarked on more specialty programs and the school is in need of more space. The addition would accommodate more student outreach, technology and specialized physical education. He spoke about the MnDOT land to the south, which could become soccer fields. That discussion was in process. Groves Academy hoped the fields could be more expansive and provide an opportunity for residents of St. Louis Park as well as the school. Regarding the question about drop off, he said the reason why they reconfigured the arrangement was because a circle was not a good shape for drop off. An oval reduced the back up and was more efficient. Commissioner Carper asked the applicant if Groves was a charter school. He also asked about the school’s mission and what demographic it served. Mr. Alexander replied the school is a private, independent school with grades one through twelve. They serve students who have a specific learning disability or have attention deficit disorder. The student population includes students from 33 school districts. He said their program is highly specialized not only in remediating academic weaknesses, but also in developing strengths. Chair Kramer opened the public hearing. As no one was present wishing to speak, the Chair closed the public hearing. Commissioner Johnston-Madison discussed improvements Groves had made to the property over the last few years, saying the change has been very positive. Commissioner Morris made a motion to recommend approval of the major amendment to the existing special permit for a 14,000 square foot building addition and parking lot reconstruction, subject to conditions recommended by staff. Commissioner Carper seconded the motion, and the motion passed on a vote of 7-0. 4. Other Business A. Comprehensive Plan Update The update was presented at a study session immediately following the regular meeting. Meeting of July 6, 2009 (Item No. 4q) Page 4 Subject: Planning Commission Minutes May 6, 2009 5. Communications Commissioner Carper asked if there would be a summary or information provided about the recent national APA conference held in Minneapolis which was attended by staff and some of the commissioners. Ms. McMonigal replied the Commission could discuss the conference at the next meeting or at a study session. 6. Adjournment The meeting was adjourned 6:30 p.m. Respectfully submitted, Amy Stegora-Peterson Recording Secretary Meeting Date: July 6, 2009 Agenda Item #: 4r City of St. Louis Park Police Advisory Commission Minutes – May 6, 2009 Aquila Room, City Hall I. Call to Order Chair Widmer called the meeting to order at 7:01. Commissioners Present: Cindy Hoffman, Ken Huiras, Jim Smith, Pat Swiderski, Alexa Trussoni and Hans Widmer Staff Present: Chief Luse, Lieutenant Harcey and Ms. Stegora-Peterson. Lt. Harcey welcomed new Commissioners. II. Approval of Minutes Motion to approve the minutes of March 4, 2009, was made by Commissioner Smith, seconded by Commissioner Swiderski. The minutes were approved. III. Video Project – Update and Select/plan next topic Chair Widmer noted the March minutes showed potential topics for the next project and asked for suggestions on which to start with. Commissioner Smith suggested doing a Day in the Life of an officer and combining it with stopping procedures. Commissioner Swiderski also suggested working with the HRC (Human Rights Commission) on stop procedures and she could bring it up at their next meeting. Lt. Harcey indicated he could set up Police ride alongs and could get information from Officers or the Community Outreach and DARE Officers on the message they wanted to convey. Mr. Dunlap wanted a “face” at the Police Department for the interview portion/message. It would be 10-15 minutes. Commissioner Hoffman suggested they look at other similar programs for ideas. Two bike safety segments will run in May and one in June. The Committee should work on a new program by the end of June. Meeting of July 6, 2009 (Item No. 4r) Page 2 Subject: Police Advisory Commission Minutes May 6, 2009 IV. Bike Safety brochure/map update Chair Widmer met with the Park and Recreation Commission and they were updating their trail map. They will build on the bike trail etiquette section and include rules of the road on the map side so residents understand the City’s philosophy (i.e. stopping and passing). Lt. Harcey added St. Louis Park patrols the trail as well as Three Rivers Park District. V. 2009 Golf Tournament Commissioner Smith stated the tournament would be on Friday, September 11th. They are working on creating a “Mark your Calendar” postcard and getting pricing. He would also update flyers and the registration form. They charged $90 last year and he asked if they should lower it? Chief Luse suggested they could get more people if they went out soon to the Rotary Club. They benefit from hole sponsorship and could try $75 and have more golfers. Commissioners agreed to charge $75. A menu will be worked out later with the plan to have Police Department staff cook. Commissioner Huiras suggested it also be advertised at Lenox. VI. May – Children First Ice Cream social – volunteers Chair Widmer noted that the PAC will staff a booth with the HRC and passed out a sign up sheet. They will distribute information and brochures, stickers and also have information about the golf tournament. VII. HRC Update-Community wide open house Commissioner Swiderski stated that she was the only PAC member that attended the HRC diversity training. It was good training and very interesting. The training was mainly about the Diversity Lens developed by the HRC. Lt. Harcey discussed the Community wide open house and requested volunteers for a booth. The open house will showcase City functions and services and will include swimming, open skating, food and beverages. VIII. New Business Chief Luse noted the Citizens Academy will begin again in the fall and suggested new members attend. Meeting of July 6, 2009 (Item No. 4r) Page 3 Subject: Police Advisory Commission Minutes May 6, 2009 Lt. Harcey indicated he would send information about the academy and requested volunteers to help greet people. Chief Luse discussed the recent meth lab near City Hall and noted that City Departments were working to resolve the issue. Information is available on the web page about the neighborhood survey and they received a good response. IX. Adjourn The meeting adjourned at 7:40 PM. Meeting Date: July 6, 2009 Agenda Item #: 4s OFFICIAL MINUTES PLANNING COMMISSION ST. LOUIS PARK, MINNESOTA May 20, 2009--6:00 p.m. COUNCIL CHAMBERS MEMBERS PRESENT: Lynne Carper, Andrew Ford, Robert Kramer, Dennis Morris, Richard Person, Carl Robertson, Larry Shapiro MEMBERS ABSENT: Claudia Johnston-Madison STAFF PRESENT: Meg McMonigal, Adam Fulton, Nancy Sells 1. Call to Order – Roll Call 2. Approval of Minutes of April 15, 2009 Commissioner Robertson made a motion to recommend approval of the minutes of April 15, 2009. Commissioner Morris seconded the motion, and the motion passed on a vote of 6-0. 3. Hearings A. Amendment to Special Use Permit – Benilde-St. Margaret’s School Location: 2501 Highway 100 South Applicant: Benilde-St. Margaret’s School Case No.: 09-12-CUP Adam Fulton, Planner, stated the Special Use Permit was considered by the Planning Commission in December, 2008, and approved by City Council in January, 2009. Since that time, some changes had been made and he presented the proposed modifications to the special use permit. Staff has asked the applicant to look at the tree replacement plans again prior to City Council consideration. Mr. Fulton reviewed the storm water plans. He noted that the Watershed District board would consider the revised plans sometime in June. Commissioner Robertson asked about the issues with the underground system. Mr. Fulton replied his understanding was that some of the issues were related to maintenance, which was fairly complex. The other issue was that the water table is high in this location. It all worked together to make construction of the underground system complex. Meeting of July 6, 2009 (Item No. 4s) Page 2 Subject: Planning Commission Minutes May 20, 2009 Chair Kramer noted the new storm water holding pond had a drain for overflow. He asked if that is open or closed on top and could it serve to catch other run off in the area to keep it away from the Princeton Ct. townhomes. Mr. Fulton replied he didn’t think it would serve the rest of the area. It wouldn’t be a regional storm water pond in that way. The overflow chute during major flood events would contain some of that water. Chair Kramer asked if a trench could catch runoff in that vicinity. Mr. Fulton replied it would be more of a swale and said he didn’t believe it would take any of the water from Princeton Ct. to the south. Commissioner Carper and Mr. Fulton spoke about the level of the storm water pond. Commissioner Morris asked about the staff recommendation for tree replacement. Mr. Fulton explained that staff wanted to be certain that all caliper inches were counted. He said any adjustment prior to Council consideration would be an increase in replacement not a decrease. Commissioner Person asked if under extreme conditions, the storm water pond could overflow to the south. Mr. Fulton replied staff asked questions similar to that in their discussions and the engineers responded it would not flow south, unless it was a very, very extreme event, in which case a large portion of the City could be flooded at that time. Commissioner Person asked if the elevation of the bottom of the pond was above grade. Ms. McMonigal responded that the elevation was not above grade and all of the water from the site would flow toward the pond. She added that the field to the east also works for flood plain mitigation and was relatively low and could take water in a major storm event. Mr. Fulton said according to the grading plan, the normal water elevation of the pond is 871. The contours of the field to the east (Field #5) are 875 and draining toward the wetland to the north, 874. North of the storm water pond, the contours for the baseball field (#3), are 877 to 875. Commissioner Carper asked if the water level in the pond wouldn’t be above grade until it was breached. Meeting of July 6, 2009 (Item No. 4s) Page 3 Subject: Planning Commission Minutes May 20, 2009 Ms. McMonigal replied when the pond reaches a certain level, it overflows in the swale to the north. It is engineered not to breech anything, except to move the water from the swale over to the wetlands and then further over to Twin Lake. It was engineered to flow at a certain level. Doug Cooley, Benilde St. Margaret’s School (BSM) Building Committee Chairman, indicated upon receiving the initial approval, they finalized the budget for the project and determined it was $1 million over budget. They scrutinized the plan and confirmed that the largest culprit was the man made water solution they had come up with. Their property also intakes city water. Maintenance for the water storage tanks would be approximately $15- 20,000/year. They have to manually remove debris each year. That was the reason they had come back with a different solution. Their solution was an above-grade system. They had worked with the Minnehaha Watershed District and determined that it could be done, but would need to be done in two phases. He described the phases and schedule. Doing this, they lose proposed parking and go from 46 stalls to plus 14. Field 5 will become smaller and they won’t be able to do as many events. It will be used for practices and JV games. He showed the tree line for the previous plan and the line of trees that would be removed in addition to the others talked about last year. Since they came to the conclusion to pursue a different approach, they met with the City and held a meeting with the neighbors. The neighbors had some concerns. BSM also met with the Watershed District. Watershed District approval was one of the conditions of this approval. They walked the site with the neighbors to confirm the area of trees, types and sizes. He noted that the pond was at 871 water level, the bottom 866 and the top 875, when it would overflow into Twin Lake. Twin Lake is approximately 868. At 871, there is a pipe that would drain the pond underground into the wetlands. Chair Kramer opened the public hearing. Joy Peterson, 2301 Westridge Lane, spoke about events that happened on Saturday, May 16th. She said BSM had large event that went into Sunday with well over 500 people and a live, amplified band. No advance notice was given to the neighbors. She said she understood the hearing regarded the pond and trees being removed, but thought that the events surrounding last weekend’s party, with no notice to neighbors, spoke to the spirit and intent of Benilde’s intent to comply with the entire conditional use permit. She said it was important for the Planning Commission to know that although Benilde claims to be a good neighbor and is doing all it can to address neighborhood concerns, there was a consistent pattern of what they say in front of the Planning Commission and the City Council, not being the same as what they actually do in practice. She suggested that the Planning Commission may want to consider incorporating provisions in the special use permit for compliance, enforcement and consequences. Meeting of July 6, 2009 (Item No. 4s) Page 4 Subject: Planning Commission Minutes May 20, 2009 Mr. Cooley addressed Ms. Peterson’s concerns and noted that the sleepover was a Relay for Life event of the American Cancer Society. BSM worked with the City, Police and Fire Departments and pulled the proper permits for the event. He added the special use permit does not go into affect until they pull the construction permit for the project. They had full knowledge of and were aware of and could comply with conditional use requirements once they are enforced upon them. The band played from 5:00 – 6:45 PM. There were approximately 400 people in attendance. Mr. Cooley said BSM will comply with the conditions of approval for the special use permit and amendment. Commissioner Morris asked if Mr. Cooley was saying they weren’t going to comply with the conditions of the special use permit until permits were pulled. Mr. Cooley replied at this point in time, they followed the standard, normal operating procedure. They plan to incorporate regular meetings with neighbors to address concerns and specific issues that might come up. Lee Snitzer, 2504 Quentin Ct., stated that residents raised concerns about the pond elevation. There has never been an elevation check of his back yard, which abuts directly the property of BSM and is far below the level of the pond. They asked questions at the meeting about seepage into their back yards, but there was no resolution regarding the flood level. He spoke about the concerns of taxpayers. He said at the neighborhood meeting, he pointed out to BSM staff that there is no fence around the pond and there are often young children playing around the pond. Parking was another issue. He said more people will becoming to events which would result in more spill over parking and more noise in the neighborhood. Graham Sones, ATS&R, Project Engineer, indicated no seepage is allowed according to the Watershed District. There has to be three feet of separation from the bottom of the pond and the water table. They were forced to line the pond with a one-foot layer of clay. The outfall elevation at the Twin Lake basin (new constructed wetlands) was 868. The overflow, when there is a storm event greater than the 100-year event and the pond fills, would be directed northeast and collected at the far end of the ball diamond and then would be focused into the constructed wetland basin. They have fencing between Princeton Ct. and 200-feet running along the south property. There is separation (fence) between field 5 and the pond and separation on the north between the concession building. There isn’t a fence on the west. Meg McMonigal, Planning and Zoning Administrator, added typically fences are not required around storm water ponds. They often can be an attraction and do the opposite of what they are supposed to do. The ponds are typically benched and she asked Mr. Sones to describe that. Meeting of July 6, 2009 (Item No. 4s) Page 5 Subject: Planning Commission Minutes May 20, 2009 Mr. Sones indicated they were creating the permanent pool storage area from 866 to 871 and at that point, the ordinary waterline perimeter. There will be a gradual slope (10:1) for four to five feet for vegetative growth around the edge. Beyond that it is a 3:1 bank and gradually rounded to 875. Commissioner Morris asked if there would be a vegetative screen on the 3:1 slope. Mr. Sones replied trees would be planted between field 5 and the pond. Commissioner Morris noted there is a certain style of planting at the edge of ponds that serves as a barrier. Mr. Sones responded plantings at that height would be an under story planting and something that may grow to 4-5 feet high and deter pedestrian movement. They are planting more trees to comply with City requirements. Ms. McMonigal asked Mr. Sones to describe the vegetation around the edge of the pond. Mr. Sones replied it was a buffer mix of grasses that would probably be two feet high. Joan Solomon, 2317 Westridge Lane, lives in the closest house to the current field. She said she has had many conversations with Dr. Tift and they are working on progress to mitigate the noise. She stated when Saturday’s event occurred, a huge event with total chaos, they weren’t making any progress. She said she is concerned that BSM doesn’t want to do anything unless it is forced to and there are consequences in the special use permit. She said they are good people and deserve a new field, but she wanted them to do it within the law. They had an event for a good cause, but she said she opposed the chaos that occurred with the event. She asked what will happen when there are three fields unless there is some kind of enforcement. Commissioner Morris asked about the hours of the event. Ms. Solomon responded the event was all night long. At 5 a.m. there were cars all over the field. Jane DeMay, 2505 Quentin Ct., just south of field to be expanded, displayed a visual aid and photos. She said they moved into a residential neighborhood and understood there was a high school next to them. The practice field was an open green space surrounded by trees and they hardly knew it was there. The trees also blocked the stadium area. They loved having the green space. She showed the area of trees that would be removed. She further discussed her photos and the views after the changes. She stated she will be losing green space and value in her property. She said if she decides to sell it would be difficult to find a buyer. Meeting of July 6, 2009 (Item No. 4s) Page 6 Subject: Planning Commission Minutes May 20, 2009 Robert DeMay, 2505 Quentin Ct., said in December he urged this matter be tabled because the proposal failed to address material concerns and he stressed the storm water issue. It was nice to say they would work these things out, but working them out causes changes and if you don’t have the details worked out, they may be back again. He said BSM went before the Watershed District and had to re-do their calculations three or four times because it never satisfied the Watershed District and there were problems of how they could maintain the requirements to avoid flooding problems. They resolved those problems by making the underground storage and larger. In doing that, they knew it would cost more money and it would need annual maintenance. So they made changes and got approval and it was less than a week after the approval when the consultants decided to change to above ground storage. Mr. DeMay said the Planning Commission should not have sympathy for Benilde because it brought upon itself the need to come back for a second amendment after everyone went through a lot of consternation the first time and they got the approval they needed. He went on to say now BSM wanted to be relieved of some of the conditions they had agreed to. The changes they were asking for made Benilde’s use of this property less consistent with R-1 zoning and added to the adverse impacts for the Princeton Court Association. Mr. DeMay said the Princeton Court Association did not decide to oppose the plans, but tried to think outside of the box and went to the Watershed District. The Association offered to have their pond expanded and make it a regional pond. By doing that it would help create fields for Benilde and hopefully it would avoid the need to have more mitigation and eliminate need for a new pond. If they could avoid that pond, they avoid the need for changing the mitigation. That would save some of the trees. Mr. DeMay said BSM considered that and decided there may be issues of liability. They finally said they were not going to consider it because the process might cause a delay. He said it was not an answer to say a delay that was caused by actions that they took, and failure to look at what they were proposing, was an excuse for not looking at the best alternatives for the whole neighborhood. Someone suggested putting mitigation on City land. If they did that, they could also avoid cutting down the trees. They would remove a huge amount of screening, which was significant to the neighbors. Benilde was within their right to do this. Since they had done that, they cannot use the concern over delay as an excuse. Mr. DeMay stated that neither Princeton Court Association nor the City can rely on Benilde’s commitments to be a good neighbor and to work with them. If new issues arise, no one can expect Benilde to work with them unless they have to, and if it is not in the permit, they won’t have to. The Association asks that they be able to rely on the City officials and the City to enforce the zoning code as written. If the City does so, it must deny this application. The first reason is that Benilde is asking for a “do-over.” The Code allows amending and restating an existing special permit. In order to have that, any aspect of the property that was being changed over what was stated in the existing permit (which included underground storage) must be in compliance with the rest of the zoning code. That change cannot result in any increase or intensification of a non-conformity. Existing non- conformities on the site must be brought into greater or complete compliance with the zoning code. Meeting of July 6, 2009 (Item No. 4s) Page 7 Subject: Planning Commission Minutes May 20, 2009 Mr. DeMay went on to say if this application is treated under the code as an amendment, as it must be, it must be denied. The proposed changes increase rather than decrease the adverse impacts on neighbors and in doing so make the site less, not more, compliant with the zoning code. The code would require the setback for field 5 to be 25 feet from the property line between Princeton Court Association and Benilde and it is 10-11 feet. There was no improvement on the setback. The proposed change is to shrink field 5, which they say would lead to less activity, but there is no agreement to that. Mr. DeMay said shrinking the field will squeeze the activity and bring it closer to the residents. This will increase the non-conformity. There are significant trees being taken out and it drastically reduces the limited buffering that was to remain under the old permit. They are not going to enhance the plantings and have no additional trees. Mr. DeMay stated that currently the special permit calls for 432 spaces on the site, plus Benilde has a proof of parking requirement of 44 additional spaces on the site. That proof of parking is right where the pond is. There is no proof of parking. They are reducing the spaces by 39 spaces. They are only going to increase the parking by 7 spaces. Parking on the north side is being reduced. Mr. DeMay noted that under the current special permit the net impact on the flood plain, if there is a 100-year flood, the water will back up into field 5, which it is supposed to do. He asked how much of the water will it store? Under the current permit, the net impact on the flood plain or the changes that were already permitted is a volume loss of 40,592 cubic feet. They are going to adversely impact everyone by reducing the storage volume by 40,000 over what it was now. For an amended conditional use permit, they have to show they are making it better and more consistent with the code. He remarked the adverse impacts are growing in every aspect of the proposal. The entire proposal should be reviewed under the code as it exists today. The educational use is now a conditional use that would require a careful review. Mr. DeMay commented under the current regulations, the trees over 12-inches in diameter are significant. If you review the whole bank of trees they are removing, they are off of their requirement by over 500 inches of trees that they need to plant. Mr. DeMay concluded by saying regarding parking, if BSM actually applied the parking regulations in a way that made sense the only access that should be permitted to this property is access from an arterial or collector street. That was not true on the north. They should be looking at the parking requirements for the south, which would be approximately 500-600 spaces. All of the parking will be driven to off-street, making matters worse. Benilde is asking to be relieved of commitments it voluntarily made in order to obtain approval. Granting that relief adversely affects the neighborhood and there was no justification in the code and no justification outside the code. Meeting of July 6, 2009 (Item No. 4s) Page 8 Subject: Planning Commission Minutes May 20, 2009 Jean Johnson, 2520 Princeton Ct., expressed a concern about the number of trees being removed. Mr. Tift, President, BSM, replied 164 caliper inches of trees would be removed. Mr. Fulton added 36 significant trees would be removed under the earlier proposal. Staff has asked Benilde to look at that between now and consideration by City Council. The number of replacement inches will probably increase. Ms. Johnson asked how many trees would be planted. Mr. Fulton replied the earlier proposal was for 36 significant trees to be removed leaving 254 on the site. Staff proposed the installation of 87 trees. Chair Kramer noted two letters had been received and distributed to the Planning Commission. One letter is from Duane Krohnke, 2505 Princeton Ct., indicating his opposition to the proposed major amendment. Another from William Daniels, 2508 Princeton Ct., in opposition to the proposal and in support of Mr. Krohnke’s position. Chair Kramer closed the public hearing. Commissioner Morris asked about the proof of parking being eliminated, if it was located where the pond area was supposed to be? Mr. Fulton replied the proof of parking was included in 2000, under different requirements. Benilde exceeds the zoning regulation for parking. It is a misnomer to say they are not compliant with parking. They are currently compliant with the regulations of the zoning ordinance. Under the special permit, there may be a need to require them to have more parking, for a variety of circumstances. Benilde has more parking needs potentially than other people. The proof of parking as was noted, had been included on the pond. It was staff’s position because there is additional parking available at the site to the South, there is not a need for additional proof of parking at this time. Should the Commission see it appropriate to request that Benilde provide some proof of parking space, Benilde would be able to provide proof of parking on either of the two baseball fields, which could be converted for parking in the future. Commissioner Morris noted a condition in Council resolution (g), establishing the amendment to the special permit, that the applicant shall establish a committee consisting of neighboring property owners and representatives of Benilde St. Margaret’s, is such a committee in existence? Mr. Fulton replied he was unsure if Benilde had taken the staff’s recommendation to establish that committee. The expectation will be that they have taken those steps before the City would issue a building permit for what was approved on January 20th. Meeting of July 6, 2009 (Item No. 4s) Page 9 Subject: Planning Commission Minutes May 20, 2009 Commissioner Morris asked if there had been any progress? Mr. Tift replied not in that area yet. It was their understanding if the conditions were applied now or once they pull the permit. They installed the sound limiters on the baseball fields and football/soccer stadium. Many of the conditions apply once things are changed with the new things. It was his understanding that they would start doing those things once they moved forward. Commissioner Morris asked when the Council issued the special permit, that was not the permit? Were they getting another permit to do the construction, and after the construction was completed was when the special permit provisions took effect? Mr. Tift responded he was trying to get clarification from the City regarding when they took effect. Commissioner Morris asked staff when the conditions applied? Mr. Fulton replied the typical way a special permit worked was essentially the same as a conditional use permit. When the applicant gains approval, they need to commence construction within one year. When it was issue January 20th, there was the expectation that they would start work within one year or request an extension. In order to start the site work, the conditions need to be under way. There are a large number of conditions and some of them would apply in different ways. Staff would anticipate in regard to item (g), establishing a committee, that it be established before issuing a certificate of occupancy for the new football field. Commissioner Morris asked about enforcement power in the special permit. Mr. Fulton responded by reading condition (d) from Resolution 09-011 approved on Jan. 20, 2009: Music played over any outdoor amplified sound system shall be permitted only for a duration of not more than 30 minutes before any varsity athletic event or for occasional outdoor events typical of a high school. Commissioner Person asked about condition (d) and if it was a condition that should be enforced currently, at last weekend’s event for example. Mr. Fulton replied some of the music issues were related to on-going issues and also related to the proposal to add a couple of sound areas at the new fields. Benilde noted in their earlier comments that they installed the device governing outdoor amplified sound systems as required by the resolution. He said that would have also been an event typical of a high school and within the confines of the noise ordinance governed by the City’s Inspection Department. Ms. McMonigal added that the event held on Saturday did meet the code requirements. Commissioner Morris asked if the code would allow a 24-hour event to occur. Meeting of July 6, 2009 (Item No. 4s) Page 10 Subject: Planning Commission Minutes May 20, 2009 Ms. McMonigal replied she didn’t believe there was anything that would not allow it. Music wasn’t played all night, it was played until 7 p.m.. She didn’t believe there was a noise issue, and if there was one, there are noise requirements and the Police could have been called to enforce it. The issue was partially because the neighbors didn’t know it was going to happen and it was over night. Chair Kramer asked about condition (d), saying it seemed there had been an on-going disagreement between the neighbor’s perception and Benilde’s perception of cooperation. He asked if the fundraiser of the past weekend was an event typical of a high school and are they being prevented from doing these things in the future. He asked about the definition of an event. The neighbors say there is no one to reach when these situations occur. He asked whose phone number can be given out so neighbors can reach someone. Mr. Tift indicated he received a couple of messages on his work phone, although he was out of town. He called the principal who went to speak with residents. He said the event was a Relay for Life for the American Cancer Society. Most of the attendees were school people. Chair Kramer asked if they would make a phone number available to residents. Dr. Tift replied, yes, they were working on it. They had hired a security person who could be on-call. Chair Kramer asked if the police had a means to deal with noise and if they carried noise meters. Ms. McMonigal replied they probably don’t carry decibel meters. The Police can be called and if it is a public nuisance, they can take care of it. They can document and note the amount of noise. Commissioner Shapiro asked about the storm water ponding and if they knew whether the pond manages the storm water better than it was today and equal to or better than what the underground storage would have done. Mr. Fulton replied they had posed the question to the City Engineer who had reviewed the plans and said the plan met the requirements. The requirement is for a 100-year storm event, they hold the water on the site and release the water off the site at only the ten-year rate. This system is designed to accommodate that. They are mitigating the wetlands on the site and adding the storm water. The new wetlands will be a higher quality than the ones there now. The City has no regulatory authority regarding the wetlands. The storm water pond is above and beyond what is out there today. Meeting of July 6, 2009 (Item No. 4s) Page 11 Subject: Planning Commission Minutes May 20, 2009 Commissioner Robertson stated he trusted the engineering that the volume of the pond is big enough. He said the Commission had to be comfortable with the work the engineers did. It was math. It was unfortunate Benilde was in this situation. He commented that one never knows what something will cost until after the design work and going out for bid. It does warrant a “do over.” They are taking a loss and loss of a ball field and parking. He said BSM is back because they needed to be. He sympathized with the neighbors, but as Ms. DeMay said, it is the City’s job to protect property owners. Benilde is a property owner and the trees are on their property. Commissioner Robertson said he was comfortable with what he had seen. The underground solution was more elegant, but pricey. This worked and it was not detrimental. He did not feel it was less than what was approved earlier as long as the proper number of caliper inches of trees were replanted. They need to make sure they are in line with species they counted as significant. Commissioner Carper asked about trees and property rights. He inquired if a property owner can chose to remove all of the trees and all of the shrubbery on their property. Mr. Fulton replied there is an exemption on tree replacement for single-family homeowners in the City. Institutional or commercial uses have to comply with tree replacement regulations. Commissioner Person asked if any consideration has been given to building a berm along the south property line all the way from W. 25th St. to the east property line, which would provide additional buffering to the properties to the south. Mr. Cooley said there is a berm on the south side of the property as well as a row of conifer trees that would provide a year-round visual and noise buffer. Chair Kramer said he agreed with Commissioner Robertson that Benilde was within their rights to do this and he said he was satisfied with the drainage issues. He was concerned about the noise and the neighborhood cooperation issues and hoped that item (d) received a lot of attention and enforcement. Trees were being lost, but they were being replaced. He said he didn’t think a view was guaranteed for life, especially when a use is permitted on a property. Commissioner Robertson made a motion to recommend approval of the major amendment to the Conditional Use Permit, subject to conditions recommended by staff. Commissioner Morris seconded the motion. Meeting of July 6, 2009 (Item No. 4s) Page 12 Subject: Planning Commission Minutes May 20, 2009 Commissioner Morris recommended condition (d) be modified to say: “Music played over any outdoor amplified sound system shall be permitted only for a duration of not more than 30 minutes before any varsity athletic event.” And also, “For occasional outdoor events, music shall be permitted for the above duration only until 10:00 PM at night.” He said he would strongly recommend that a 350’ property radius mailing notice be sent out for unusual outdoor events. Commissioner Robertson added that Email notification could be sent out to those requesting such notice. Chair Kramer stated the burden of mailing was not fair. BSM could notify neighbors with an optional Email. He was not in favor of mailing, but was in favor of notification. Chair Kramer noted condition (g) regarding a committee of the neighborhood seemed a little weak. He would like to enhance that so there was some expected outcome for improved communication. Commissioner Morris agreed and felt condition (g) should specify the number of representatives and the duration of the committee. Chair Kramer wanted neighborly cooperation to exist and asked Council to finesse that condition as well. The motion passed on a vote of 6-0. 4. Other Business 5. Communications 6. Adjournment The meeting was adjourned 8:10 p.m. Respectfully submitted, Amy Stegora-Peterson Recording Secretary Meeting Date: July 6, 2009 Agenda Item #: 5a Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: Boards and Commissions EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Reappointment of Citizen Representative to Boards and Commissions. RECOMMENDED ACTION: Motion to reappoint citizen representative Justin Kaufman to the Housing Authority for a new term ending June 30, 2014: Name Commission Term Expiration Justin Kaufman Housing Authority 06/30/2014 POLICY CONSIDERATION: Does the Council wish to reappoint Justin Kaufman to the Housing Authority for the new term ending June 30, 2014? BACKGROUND: Justin Kaufman was first appointed to the St. Louis Park Housing Authority on March 23, 2009 to fill a vacancy. His term expired on June 30, 2009 and he has indicated a wish to be reappointed to a new term. Mr. Kaufman has served the Housing Authority well and staff supports his request for reappointment. Terms for the Housing Authority are for five years; if reappointed, Mr. Kaufman’s term would expire on June 30, 2014. Vacancies for Youth Commissioners The City Clerk’s office continues to work on recruitment for the youth openings that remain on the following Boards & Commissions: Human Rights Commission (two youth openings); Parks & Recreation Advisory Commission (one youth opening); Police Advisory Commission (one youth opening) and Telecommunications Advisory Commission (one youth opening). An article seeking youth commissioners will be placed in a late summer or early fall issue of the Sun Sailor and Park Perspective. FINANCIAL OR BUDGET CONSIDERATION: Not applicable. VISION CONSIDERATION: Appointing diverse citizen representatives who volunteer as commissioners to the various Boards and Commissions assures St. Louis Park is consistent with the Council’s Strategic Direction of being a connected and engaged community. Prepared by: Lisa Songle, Office Assistant Reviewed by: Nancy Stroth, City Clerk Approved by: Nancy Gohman, Deputy City Manager/HR Director Meeting Date: July 6, 2009 Agenda Item #: 6a Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Public Hearing and Resolution Authorizing Issuance, Sale, And Delivery Of Educational Facility Revenue Notes (Groves Academy Project), Series 2009. RECOMMENDED ACTION: Mayor to close the public hearing and motion to adopt Resolution of the City Council of the City of St. Louis Park, Minnesota, Authorizing the Issuance, Sale, And Delivery of its Educational Facility Revenue Notes (Groves Academy Project), Series 2009.authorizing Groves Academy to sell the private activity revenue bonds. POLICY CONSIDERATION: Does the City Council wish to undertake the action as proposed? This action is consistent with our approved policy for issuing private activity revenue bonds. BACKGROUND: On June 8th, a report included with the Study Session packet stated Groves Academy was requesting that the City of St. Louis Park issue private activity revenue refunding bonds in an amount of $4,000,000 for the purposes of financing an expansion of their facilities. They have refined the project down to a principal amount of not to exceed $3,500,000 for the Series 2009 bonds. Groves Academy has completed the necessary planning and zoning processes to allow them to expand their campus. They will also be financing internal improvements to their facilities to enhance their educational operations. The resolution authorizes issuance of the bonds through Stifel Nicolaus, who is operating as the placement agent for this transaction. We previously issued bonds for Groves Academy in 2001, which were refinanced in 2004. Those bonds have been successfully repaid. FINANCIAL OR BUDGET CONSIDERATION: Groves Academy has provided a new application along with a fee of $2,500 in accordance with our policy. These bonds are not obligations of the city in any respect. They are payable solely from revenues of Groves Academy. They will also pay a fee of 1/8th of one percent (in two semi-annual payments) to the city on based on the amount of bonds outstanding each year. These monies will be deposited in the city’s Housing Rehabilitation fund. Meeting of July 6, 2009 (Item No. 6a) Page 2 Subject Public Hearing and Resolution Authorizing Issuance, Sale, And Delivery Of Educational Facility Revenue Notes (Groves Academy Project), Series 2009 VISION CONSIDERATION: None at this time. Attachments: Resolution Application Prepared by: Bruce DeJong, Finance Director Approved by: Tom Harmening, City Manager Meeting of July 6, 2009 (Item No. 6a) Page 3 Subject Public Hearing and Resolution Authorizing Issuance, Sale, And Delivery Of Educational Facility Revenue Notes (Groves Academy Project), Series 2009 RESOLUTION NO. 09-____ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ST. LOUIS PARK, MINNESOTA, AUTHORIZING THE ISSUANCE, SALE, AND DELIVERY OF ITS EDUCATIONAL FACILITY REVENUE NOTES (GROVES ACADEMY PROJECT), SERIES 2009; APPROVING THE FORM OF AND AUTHORIZING THE EXECUTION AND DELIVERY OF THE NOTES AND THE RELATED DOCUMENTS; AND PROVIDING FOR THE SECURITY, RIGHTS, AND REMEDIES WITH RESPECT TO THE NOTES WHEREAS, the City of St. Louis Park, Minnesota (the “City”), is a home rule city and political subdivision duly organized and existing under its Charter and the Constitution and laws of the State of Minnesota; and WHEREAS, pursuant to the Constitution and laws of the State of Minnesota, particularly Minnesota Statutes, Sections 469.152-469.165, as amended (the “Act”), the City is authorized to carry out the public purposes described therein and contemplated thereby by issuing its revenue bonds or other obligations to make a loan to finance or refinance a revenue producing enterprise, including the financing of the costs of the construction of an expansion to and remodeling of an existing educational facility; and WHEREAS, the City received a request from Groves Academy, a Minnesota nonprofit corporation (the “Borrower”), that the City issue its revenue obligations to finance the renovation, expansion, and improvement of its independent co-educational day school facilities located at 3200 Highway 100 South in the City (the “Project”); and WHEREAS, the Borrower has proposed that the City issue its Educational Facility Revenue Notes (Groves Academy Project), Series 2009 (the “Notes”), in the original aggregate principal amount not to exceed $3,500,000; and WHEREAS, the City has prepared an Application to the Minnesota Department of Employment and Economic Development (“DEED”) for approval of the Project pursuant to the requirements of Section 469.154 of the Act. WHEREAS, a notice (the “Public Notice”) of a public hearing (in which a general, functional description of the Project was provided, as well as the maximum aggregate face amount of the obligations to be issued with respect to the Project, the identity of the initial owner, operator, or manager of the Project, and the location of the Project by street address) was published in a newspaper circulating generally in the City at least fifteen (15) days before the regularly-scheduled meeting of the City Council of the City on July 6, 2009, the City Council has conducted a public hearing at which a reasonable opportunity was provided for interested individuals to express their views, both orally and in writing, on the proposed issuance of the Notes, and the location and nature of the Project; and Meeting of July 6, 2009 (Item No. 6a) Page 4 Subject Public Hearing and Resolution Authorizing Issuance, Sale, And Delivery Of Educational Facility Revenue Notes (Groves Academy Project), Series 2009 WHEREAS, certain accredited investors and financial institutions (collectively, the “Lenders”) have agreed to purchase the Notes through a private placement facilitated by Stifel Nicolaus in minimum denominations of $100,000 in a manner consistent with the policies of the City relating to the issuance and sale of non-rated conduit bonds; and WHEREAS, the proceeds derived from the sale of the Notes are proposed to be loaned to the Borrower under the terms of a Loan Agreement, dated on or after July 1, 2009 (the “Loan Agreement”), between the City and the Borrower, and applied by the Borrower, together with other funds of the Borrower, to finance the Project; and WHEREAS, the loan repayments required to be made by the Borrower under the terms of the Loan Agreement will be assigned to the Lenders under the terms of an Assignment of Loan Agreement, dated on or after July 1, 2009 (the “Assignment”), between the City and the Lenders; WHEREAS, the obligations of the Borrower under the terms of the Loan Agreement will be secured by a Combination Mortgage, Security Agreement, and Fixture Financing Statement and Assignment of Leases and Rents, dated as of July 1, 2009 (the “Mortgage”), executed by the Borrower in favor of the Lenders; and WHEREAS, the Notes and the interest on the Notes: (i) shall not constitute general or moral obligations of the City and shall be payable solely from the revenues pledged therefor; (ii) shall not constitute a debt of the City within the meaning of any constitutional or statutory limitation; (iii) shall not constitute nor give rise to a pecuniary liability of the City or a charge against its general credit or taxing powers; and (iv) shall not constitute a charge, lien, or encumbrance, legal or equitable, upon any property of the City other than the City’s interest in the Project and the Loan Agreement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ST. LOUIS PARK, MINNESOTA, AS FOLLOWS: 1. The publication of the Public Notice is hereby ratified and approved in all respects. 2. The City Manager is hereby authorized to do all other things and take all other actions as may be necessary or appropriate to prepare and submit the application to DEED required by the terms of the Act and to take all other actions related thereto and required by any other applicable laws and regulations. 3. The City acknowledges, finds, determines, and declares that the issuance of the Notes is authorized by the Act and is consistent with the purposes of the Act and that the issuance of the Notes and the other actions of the City under this Resolution, the Notes, the Loan Agreement, and the Assignment constitute a public purpose and are in the best interests of the City. Meeting of July 6, 2009 (Item No. 6a) Page 5 Subject Public Hearing and Resolution Authorizing Issuance, Sale, And Delivery Of Educational Facility Revenue Notes (Groves Academy Project), Series 2009 4. The City understands that the Borrower will pay directly or through the City any and all costs incurred by the City in connection with the issuance of the Notes and in connection with the Project, whether or not the Project is completed, and whether or not the Notes are issued. 5. In order to apply all or a portion of the proceeds of the Notes to reimburse the Borrower for Project expenditures paid prior to the date of issuance of the Notes, Treasury Regulations, Section 1.150-2 (the “Regulations”), require that the City adopt a statement of official intent to reimburse such original expenditures not later than sixty days after payment of the original expenditures. The Regulations also generally require that the Notes be issued and the reimbursement allocation made from the proceeds of the Notes occur within eighteen months after the later of: (i) the date the expenditure is paid; or (ii) the date the Project is placed in service or abandoned, but in no event more than three years after the date the expenditure is paid. The Regulations generally permit reimbursement of capital expenditures and costs of issuance of the Notes. The City expects to reimburse the Borrower for the expenditures made for costs of the Project from the proceeds of the Notes in an estimated maximum aggregate principal amount not to exceed $3,500,000 after the date of payment of all or a portion of the costs of the Project. All reimbursed expenditures shall be capital expenditures, a cost of issuance of the Notes, or other expenditures eligible for reimbursement under Section 1.150-2(d)(3) of the Regulations and also qualifying expenditures under the Act. 6. For the purposes set forth above, there is hereby authorized the issuance, sale, and delivery of the Notes in one or more series in the maximum aggregate principal amount not to exceed $3,500,000. The Notes shall bear interest at a rate not to exceed 4.50 percent per annum (as adjusted in accordance with the terms of the Notes). The Notes shall be designated, shall be numbered, shall be dated, shall mature, shall be subject to redemption prior to maturity, shall be in such form, and shall have such other terms, details, and provisions as are set forth in the forms of the Notes now on file with the City, with the amendments referenced herein. The City hereby authorizes the Notes to be issued as “tax-exempt bonds” the interest on which is not includable in gross income for federal and State of Minnesota income tax purposes. All of the provisions of the Notes, when executed as authorized herein, shall be deemed to be a part of this resolution as fully and to the same extent as if incorporated verbatim herein and shall be in full force and effect from the date of execution and delivery thereof. The Notes shall be substantially in the forms on file with the City, which forms are hereby approved, with such necessary and appropriate variations, omissions and insertions (including changes to the aggregate principal amount of the Notes, the stated maturities of the Notes and the maturity dates, the interest rates on the Notes, and the terms of redemption of the Notes) as the Mayor and the City Manager (the “Mayor” and “City Manager”), in their discretion, shall determine. The execution of the Notes with the manual or facsimile signatures of the Mayor and the City Manager and the delivery of the Notes by the City shall be conclusive evidence of such determination. Meeting of July 6, 2009 (Item No. 6a) Page 6 Subject Public Hearing and Resolution Authorizing Issuance, Sale, And Delivery Of Educational Facility Revenue Notes (Groves Academy Project), Series 2009 7. The Notes shall be special limited obligations of the City payable solely from the revenues provided by the Borrower pursuant to the Loan Agreement, and other security pledged by the Borrower to the Lenders. 8. The Mayor and City Manager are hereby authorized and directed to execute and deliver the Loan Agreement and the Assignment. All of the provisions of the Loan Agreement and the Assignment, when executed and delivered as authorized herein, shall be deemed to be a part of this resolution as fully and to the same extent as if incorporated verbatim herein and shall be in full force and effect from the date of execution and delivery thereof. The Loan Agreement and the Assignment shall be substantially in the forms on file with the City which are hereby approved, with such omissions and insertions as do not materially change the substance thereof, or as the Mayor and the City Manager, in their discretion, shall determine, and the execution thereof by the Mayor and the City Manager shall be conclusive evidence of such determination. 9. The Notes shall be revenue obligations of the City the proceeds of which shall be disbursed pursuant to the terms of the Loan Agreement and a Disbursing Agreement, dated on or after July 1, 2009 (the “Disbursing Agreement”), between the Borrower, the Lenders, and Commercial Partners Title, LLC, and the principal, premium, and interest on the Notes shall be payable solely from the revenues derived from the Loan Agreement, and the property, revenues and assets mortgaged, pledged and assigned by the Borrower under the terms of the Mortgage. 10. The Mayor and City Manager of the City are hereby authorized to execute and deliver, on behalf of the City, such other documents as are necessary or appropriate in connection with the issuance, sale, and delivery of the Notes, including the Information Return for Tax-Exempt Private Activity Bond Issues, Form 8038, and all other documents and certificates as shall be necessary and appropriate in connection with the issuance, sale, and delivery of the Notes. The City hereby approves the execution and delivery by the Borrower of the Mortgage, the Disbursing Agreement, and the Tax Exemption Agreement and all other instruments, certificates, and documents prepared in conjunction with the issuance of the Notes that require execution by the Borrower. The City hereby authorizes Kennedy & Graven, Chartered, as bond counsel of the City, to prepare, execute, and deliver its approving legal opinion with respect to the Notes. 11. The City has not participated in the preparation of any disclosure documents relating to the offer and sale of the Notes (the “Disclosure Documents”), and has made no independent investigation with respect to the information contained therein and the City assumes no responsibility for the sufficiency, accuracy, or completeness of any such information. 12. Except as otherwise provided in this resolution, all rights, powers and privileges conferred and duties and liabilities imposed upon the City or the City Council by the provisions of this resolution or of the aforementioned documents shall be exercised or performed by the City or by such members of the City Council, or such officers, board, body or agency thereof as may be required or authorized by law to exercise such powers and to perform such duties. Meeting of July 6, 2009 (Item No. 6a) Page 7 Subject Public Hearing and Resolution Authorizing Issuance, Sale, And Delivery Of Educational Facility Revenue Notes (Groves Academy Project), Series 2009 No covenant, stipulation, obligation or agreement herein contained or contained in the aforementioned documents shall be deemed to be a covenant, stipulation, obligation or agreement of any member of the City Council of the City, or any officer, agent or employee of the City in that person’s individual capacity, and neither the City Council of the City nor any officer or employee executing the Notes shall be liable personally on the Notes or be subject to any personal liability or accountability by reason of the issuance thereof. No provision, covenant or agreement contained in the aforementioned documents, the Notes or in any other document relating to the Notes, and no obligation therein or herein imposed upon the City or the breach thereof, shall constitute or give rise to any pecuniary liability of the City or any charge upon its general credit or taxing powers. In making the agreements, provisions, covenants and representations set forth in such documents, the City has not obligated itself to pay or remit any funds or revenues, other than funds and revenues derived from the Loan Agreement and the Assignment which are to be applied to the payment of the Notes, as provided therein. 13. Except as herein otherwise expressly provided, nothing in this resolution or in the aforementioned documents expressed or implied, is intended or shall be construed to confer upon any person or firm or corporation, other than the City or any owner of the Notes issued under the provisions of this resolution, any right, remedy or claim, legal or equitable, under and by reason of this resolution or any provisions hereof, this resolution, the aforementioned documents and all of their provisions being intended to be and being for the sole and exclusive benefit of the City and any owner from time to time of the Notes issued under the provisions of this resolution. 14. In case any one or more of the provisions of this resolution, or of the aforementioned documents, or of the Notes issued hereunder shall for any reason be held to be illegal or invalid, such illegality or invalidity shall not affect any other provision of this resolution, or of the aforementioned documents, or of the Notes, but this resolution, the aforementioned documents, and the Notes shall be construed and endorsed as if such illegal or invalid provisions had not been contained therein. 15. The Notes, when executed and delivered, shall contain a recital that they are issued pursuant to the Act, and such recital shall be conclusive evidence of the validity of the Notes and the regularity of the issuance thereof, and that all acts, conditions, and things required by the laws of the State of Minnesota relating to the adoption of this resolution, to the issuance of the Notes, and to the execution of the aforementioned documents to happen, exist and be performed precedent to the execution of the aforementioned documents have happened, exist and have been performed as so required by law. 16. The officers of the City, bond counsel, other attorneys, engineers, and other agents or employees of the City are hereby authorized to do all acts and things required of them by or in connection with this resolution, the aforementioned documents, and the Notes for the full, punctual and complete performance of all the terms, covenants and agreements contained in the Notes, the aforementioned documents and this resolution. In the event that for any reason the Mayor of the City is unable to carry out the execution of any of the documents or other acts provided herein, any other member of the City Council of the City shall be authorized to act in his capacity and undertake such execution or acts on behalf of the City with full force and effect, which execution or Meeting of July 6, 2009 (Item No. 6a) Page 8 Subject Public Hearing and Resolution Authorizing Issuance, Sale, And Delivery Of Educational Facility Revenue Notes (Groves Academy Project), Series 2009 acts shall be valid and binding on the City. If for any reason the City Manager of the City is unable to execute and deliver the documents referred to in this Resolution, such documents may be executed by any member of the City Council or any officer of the City delegated the duties of the City Manager, with the same force and effect as if such documents were executed and delivered by the City Manager of the City. 17. The City shall not designate the Notes as “qualified tax-exempt obligations” under Section 265(b)(3) of the Internal Revenue Code of 1986 (the “Code”), as amended by Section 1502 of the American Recovery and Reinvestment Tax Act of 2009, but it is expected that the Borrower will designate the Notes as “qualified tax-exempt obligations” pursuant to such amended provisions of the Code. 18. This resolution shall be in full force and effect from and after its passage. Reviewed for Administration: Adopted by the City Council July 6, 2009 City Manager Mayor Attest: City Clerk Meeting of July 6, 2009 (Item No. 6a)Page 9 Meeting of July 6, 2009 (Item No. 6a)Page 10 Meeting of July 6, 2009 (Item No. 6a)Page 11 Meeting of July 6, 2009 (Item No. 6a)Page 12 Meeting of July 6, 2009 (Item No. 6a)Page 13 Meeting of July 6, 2009 (Item No. 6a)Page 14 Meeting of July 6, 2009 (Item No. 6a)Page 15 Meeting of July 6, 2009 (Item No. 6a)Page 16 Meeting Date: July 6, 2009 Agenda Item #: 8a Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: RBH Investments – Rezoning from High-Density Multiple-Family Residence (RC) to Office (O). RECOMMENDED ACTION: Planning Commission and staff recommend: Adopt the first reading of an ordinance amending the Official Zoning Map to change the zoning of 2460 State Highway 100 from High-Density Multiple-Family Residence (RC) District to Office (O) District, and set the second reading for July 20, 2009. POLICY CONSIDERATION: Rezoning of this property is consistent with the comprehensive plan and current us of the property. Does the Council wish to rezone this property? BACKGROUND: Description of Request: The request is to rezone the property at 2460 State Highway 100 to “Office”. There is a one story, 10,850 square foot office building located on the subject property. This zoning change would make the property consistent with the comprehensive plan and the current use of the property. Location: 2460 State Highway 100 Zoning: High-Density Multiple-Family Residence (RC) Comprehensive Plan: Office Adjacent Land Uses: West – Wetlands/Industrial North – Car Dealership East – State Highway 100 South – Apartments Meeting of July 6, 2009 (Item No. 8a) Page 2 Subject: RBH Investments – Rezoning from High-Density Multiple-Family Residence (RC) to Office (O) Rezoning to Office would allow the applicant to increase the amount of signage allowed from 80 square feet in the RC district to 200 square feet in the Office district. If the rezoning is approved, the applicant will add signage to an existing awning located on the north side of the building, facing the Luther VW dealership. The additional signage is conceptually shown below. The office building has 100 square feet of signage, which is legally non-conforming because when the office building was constructed, the property was zoned Residential –Business (R-B), which allowed 100 square feet of signage. The office building was built in 1986, and the property was rezoned to RC in the mid-90s. The applicant is not proposing any other improvements to the property at this time. The ability to expand the building is hampered by the parcel size, which makes it difficult to accommodate additional parking and storm water requirements. Expansion and/or redevelopment are further hampered by the FEMA floodplain, which takes up approximately half the parcel. Existing Conditions: The property is approximately 49,000 square feet in area, and is improved with a one-story, 10,850 square-foot office building. Parking is located on the north, west and south side. Parking and access is shared by written agreement with the apartment building to the south. This agreement provides additional parking for the apartment building, and access for the office building to its parking spaces along the south side of the building. The Luther Volkswagen dealership is to the north, a three story apartment building is to the south. Parking lots, wetlands, and FEMA floodplains are to the west, and Highway 100 is to the east. Awning Meeting of July 6, 2009 (Item No. 8a) Page 3 Subject: RBH Investments – Rezoning from High-Density Multiple-Family Residence (RC) to Office (O) Zoning: The table below compares some of the standard dimensional performance standards for the RC and Office districts. Performance Standard RC Office Height 75 feet 240 feet Setbacks Front 30 feet 20 feet Side 15 feet on one side, half the building height on the other side. Rear 25 feet 15 feet Maximum allowed signs 80 square feet 200 square feet In addition to performance standards, there are some differences in allowed uses. The following table lists the most common uses in each district. High-Density Multiple-Family Residence (RC) Allowed in both districts Office Rooming house Transit Station Banks State-license group home Adult day care Business/trade school/college Office in existence prior to 3/1/99 Library Printing process facility Community Center Nursing home Studio Communication tower (70’ max height) Group day care/nursery school Communication towers (170’ max height) Multiple-family dwelling Educational Museum/art gallery Cluster housing Parks/Recreation Medical & dental office Elderly housing Police/Fire station Convention hall Religious institution Hospital Offices Public service structure Private entertainment (with & without liquor) Hotel/motel Restaurants (with & without liquor) Hostel Retail Parking lots & ramps Motor fuel stations Sexually-oriented business Places of assembly In-vehicle service/sales Service Meeting of July 6, 2009 (Item No. 8a) Page 4 Subject: RBH Investments – Rezoning from High-Density Multiple-Family Residence (RC) to Office (O) Zoning Map: The following map shows the zoning of the adjacent properties. Comprehensive Plan Map: The subject property is guided Office, so rezoning to office is consistent with the comprehensive plan. The map below shows how the adjoining properties are guided in the comprehensive plan. Meeting of July 6, 2009 (Item No. 8a) Page 5 Subject: RBH Investments – Rezoning from High-Density Multiple-Family Residence (RC) to Office (O) Planning Commission: A public hearing was conducted on June 17, 2009. No comments were received from the public. The Commission recommended approval (5-0). FINANCIAL OR BUDGET CONSIDERATION: Not applicable. VISION CONSIDERATION: None. Attachments: Draft Ordinance Photos of building Application Prepared by: Gary Morrison, Assistant Zoning Administrator Reviewed by: Meg McMonigal, Planning & Zoning Supervisor Kevin Locke, Community Development Director Approved by: Nancy Gohman, Deputy City Manager/HR Director Meeting of July 6, 2009 (Item No. 8a) Page 6 Subject: RBH Investments – Rezoning from High-Density Multiple-Family Residence (RC) to Office (O) ORDINANCE NO. ____-09 ORDINANCE AMENDING THE ST. LOUIS PARK ORDINANCE CODE CHANGING BOUNDARIES OF ZONING DISTRICTS 2460 STATE HIGHWAY 100 SOUTH THE CITY OF ST. LOUIS PARK DOES ORDAIN: Section 1. The City Council has considered the advice and recommendation of the Planning Commission (Case No. 09-13-Z). Section 2. The St. Louis Park Zoning Ordinance adopted December 28, 1959, Ordinance No. 730; amended December 31, 1992, Ordinance No. 1902-93, amended December 17, 2001, Ordinance No. 2216-01, as heretofore amended, is hereby further amended by changing the zoning district boundaries by reclassifying the following described lands from their existing land use district classification to the new land use district classification as indicated for the tract as hereinafter set forth, to wit: Lot 4, Block 1, Ridge Addition, Hennepin County, Minnesota, excepting therefrom that part of Lot 4, Block 1, Ridge Addition, conveyed to the State of Minnesota by Warranty Deed dated 2/9/87, filed 4/10/87, as Doc. No. 5251461, and subject to an easement for parking purposes as set out in Doc. No. 5092037; together with an easement for ingress and egress purposes as set out in Doc. No. 5092037, over that part of Lot 3, Block 1, Ridge Addition, Hennepin County, Minnesota described as follows: beginning at the southwest corner of Lot 4, Block 1, Ridge Addition; thence southerly along the southerly extension of the west line of said Lot 4, to an intersection with a line 22 feet southwesterly of; measured at a right angle to and parallel with the southwesterly line of said Lot 4; thence southeasterly along said parallel line to the easterly line of said Lot 3, thence northerly along the easterly line of said Lot 3 to the most southerly corner of said Lot 4; thence northwesterly along the southwesterly line of said Lot 4 to the point of beginning. Hennepin County, Minnesota from RC High Density Multiple-Family Residence District to O Office District. Section 3. The contents of Planning Case File 09-13-Z are hereby entered into and made part of the public hearing record and the record of decision for this case. Meeting of July 6, 2009 (Item No. 8a) Page 7 Subject: RBH Investments – Rezoning from High-Density Multiple-Family Residence (RC) to Office (O) Section 4. This ordinance shall take effect fifteen days after its publication. Reviewed for Administration Adopted by the City Council July 20, 2009 City Manager Mayor Attest: Approved as to Form and Execution: City Clerk City Attorney First Reading July 6, 2009 Second Reading July 20, 2009 Date of Publication July 30, 2009 Date Ordinance takes effect August 14, 2009 Meeting of July 6, 2009 (Item No. 8a) Page 8 Subject: RBH Investments – Rezoning from High-Density Multiple-Family Residence (RC) to Office (O) Photographs of Office Building North and east side of office building South and east side of office building Meeting of July 6, 2009 (Item No. 8a) Page 9 Subject: RBH Investments – Rezoning from High-Density Multiple-Family Residence (RC) to Office (O) Meeting of July 6, 2009 (Item No. 8a) Page 10 Subject: RBH Investments – Rezoning from High-Density Multiple-Family Residence (RC) to Office (O) Meeting Date: July 6, 2009 Agenda Item #: 8b Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Bid Tabulation Municipal Service Center Expansion/Renovation – Project No. 2008-1900. RECOMMENDED ACTION: Motion to designate Jorgenson Construction Inc. the lowest responsible bidder and authorize execution of a contract with the firm in the amount of $8,164,000 for the expansion/renovation of the Municipal Service Center Project No. 2008-1900. POLICY CONSIDERATION: Does the City Council wish to continue with this project? BACKGROUND: The MSC was originally constructed in 1971 with an additional bay added in 1986. There have been no significant renovations to the building since the addition and the facility has begun to show many operational and code deficiencies. Capital planning for city facilities was accelerated 2 ½ years ago following the emergency re-enforcement of the apparatus floors in both fire stations. To facilitate reconstruction of Fire Station No. 1, an addition at the MSC was felt necessary to accommodate the Utilities Division Operations staff and serve as a temporary station during fire station reconstruction. A needs assessment study was undertaken to determine the condition of the existing Municipal Service Center and improvements needed to accommodate relocated services. Based on these findings, the City entered into a contract with Oertel Architects to design the renovations. The project design team included representatives from each of the affected departments/divisions who met frequently to develop the proposed plans with the architect. The result of this collaboration between city staff and the architect has resulted in a very efficient and practical renovation plan for the building that will meet the city’s needs for the foreseeable future and fully utilizes the limited space available on the site. This project will also allow for temporary use by the Fire Department during their reconstruction of both stations. BID ANALYSIS: On April 20, 2009 City Council approved the plans and specifications for the project and authorized staff to advertise for bids. The ad for bids was published in the Sun Sailor on May 14 and 21, 2009. Bids were received and opened on Thursday, May 28, 2009. Nine firms submitted bids for the project. The low base bid of $8,164,000 was submitted by Jorgenson Construction Inc. Base bids ranged from $8.16 million to $8.63 million with five bids in the $8.4 million range. Meeting of July 6, 2009 (Item No. 8b) Page 2 Subject: Bid Tabulation Municipal Service Center Expansion/Renovation – Project No. 2008-1900 Summary of the bids received is as follows: • Jorgenson Construction $8,164,000 • Graystone Construction $8,310,000 • Ebert Construction $8,364,400 • Merrimac Construction $8,397,673 • Rochon Construction $8,400,000 • RJM Construction $8,417,000 • Morcon Construction $8,439,000 • Lund Martin Construction $8,590,000 • Met-Con Construction $8,633,000 Staff is not recommending acceptance of any of the bid alternates at this time. Staff has qualified Jorgenson Construction Inc. by checking references and found very favorable responses by each. FINANCIAL OR BUDGET CONSIDERATION: Going forward with this project the overall budget will be $9.5 million consisting of the construction contract of $8.164 million and the remaining budget for architectural fees, furniture, specialty systems, and the contingency. The funding sources are: GO Bonds $4,000,000 Solid Waste Fund $1,000,000 PIRF* $4,500,000 Total $9,500,000 *Permanent Improvement Revolving Fund DISCUSSION: Staff will be reviewing all phases of the project in an effort to reduce the overall cost. Council will be kept updated on this effort. TIMELINE: Start construction late July 2009 with project substantially completed by May 2010. Landscaping and site work proposed to be completed by June 2010. VISION CONSIDERATION: This project is consistent with the City Council’s Strategic Direction related to environmental stewardship. Attachments: None Prepared by: John Altepeter, Facilities Superintendent Reviewed by: Brian Hoffman, Director of Inspections Approved by: Nancy Gohman, Deputy City Manager/HR Director