HomeMy WebLinkAbout2009/05/04 - ADMIN - Agenda Packets - City Council - RegularAGENDA
MAY 4, 2009
6:30 p.m. SPECIAL STUDY SESSION – Council Chambers
Discussion Items
1. 6:30 p.m. 2010 Budget Workshop Follow-Up
ADJOURN FOR CITY COUNCIL MEETING AND RECONVENE THEREAFTER
1. 7:45 p.m. 2010 Budget Workshop Follow-Up Continued
2. 8:45 p.m. Update on Light and Freight Rail Studies
7:30 p.m. CITY COUNCIL MEETING – Council Chambers
1. Call to Order
1a. Pledge of Allegiance
1b. Roll Call
2. Presentations – None
3. Approval of Minutes
3a. City Council Study Session and Workshop Minutes April 13, 2009
3b. City Council Minutes April 20, 2009
3c. City Council Study Session Minutes April 27, 2009
4. Approval of Agenda and Items on Consent Calendar
NOTE: The Consent Calendar lists those items of business which are considered to be routine and/or which need no
discussion. Consent items are acted upon by one motion. If discussion is desired by either a Councilmember or a member
of the audience, that item may be moved to an appropriate section of the regular agenda for discussion. The items for the
Consent Calendar are listed on the last page of the Agenda.
Recommended Action:
Motion to approve the agenda as presented and to approve items on the consent calendar.
(Alternatively: Motion to add or remove items from the agenda, motion to move items from consent
calendar to regular agenda for discussion and to approve those items remaining on the consent calendar.)
5. Boards and Commissions -- None
6. Public Hearings -- None
7. Requests, Petitions, and Communications from the Public
8. Resolutions, Ordinances, Motions and Discussion Items
8a. Project Report: Alabama Avenue - MSA Street Improvement Project – Project No. 2009-
1100 (Continued from April 6, 2009 City Council Meeting)
Recommended Action: Motion to Adopt Resolution accepting report, establishing and
ordering Improvement Project No. 2009-1100, approving plans and specifications, and
authorizing advertisement for bids.
Meeting of May 4, 2009
City Council Agenda
8b. Minor Amendment to the West End PUD and Sign Variance, 1600 West End
Boulevard and 5370 16th Street West, Case No.: 09-07-VAR, 09-08-PUD
Recommended Action: Planning Commission and City staff recommend approval of:
• Resolution granting a Sign Variance based on the findings and subject to conditions ;
and
• Resolution Amending and Restating Resolution Nos. 08-057 and 08-128 relating to a
Final Planned Unit Development
RECOMMENDED ACTION:
9. Communication
Auxiliary aids for individuals with disabilities are available upon request. To make arrangements, please call the
Administration Department at 952/924-2525 (TDD 952/924-2518) at least 96 hours in advance of meeting.
Meeting of May 4, 2009
City Council Agenda
4. CONSENT CALENDAR
4a. Approve Change Order No. 2 to Contract 72-08 - Street Project – Park Place Boulevard –
Project No. 2007-1101
4b. Approve for Filing Police Advisory Commission Minutes March 4, 2009
4c. Approve for Filing Vendor Claims
St. Louis Park Economic Development Authority and regular City Council meetings are carried live on Civic TV cable
channel 17 and replays are frequent; check www.parktv.org for the schedule. The meetings are also streamed live on the
internet at www.parktv.org, and saved for Video on Demand replays. The agenda is posted on Fridays on the official
city bulletin board in the lobby of City Hall and on the text display on Civic TV cable channel 17. The agenda and full
packet are available by noon on Friday on the city’s website.
Meeting Date: May 4, 2009
Agenda Item #: 1
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
2010 Budget Workshop Follow-Up.
RECOMMENDED ACTION:
No formal action required. This report has been prepared to assist with the continued discussion
from April 13 on the high level or “big bowl” concepts for thinking anew about our budget process
and prioritization which will include:
• Review of the list of 9 functions which were identified as core to our community and the
indicators from 5 of the nine areas.
• Develop the list of indicators for the remaining 3 functions which were identified as core to
our community.
• Talk about ideas on what the city should/could stop doing or do differently.
• Discuss the approach and timing of public communication and education on the budget
BACKGROUND:
On January 30-31, the City Council met in a workshop to revisit Vision St. Louis Park and
discussed the City’s Long Range Financial Management Plan and the approach to use to deal with
our budget challenges for 2010.
On February 23, the City Council discussed and reached consensus on a more detailed budget
approach and reviewed the budget calendar for the 2010 budget process. The City Council wanted
to continue discussion at a later date on the approach and timing of public communication and
education on the budget.
On April 13, City Council and department directors participated in a discussion to develop high
level or “big bowl” concepts for thinking anew about our budget process and prioritization. The
question asked to help develop core concepts was: “What are the most important critical results we
must achieve to ensure our success as a Community”. At this meeting, the Council agreed on the
following (also attached):
• Enhanced and well maintained public infrastructure and transportation
• Diverse and well maintained housing stock
• Vibrant and diverse commercial sector
• Safe and secure community
• Cohesive and strong neighborhoods
• Enhanced and well maintained parks & trails
• Clean and aesthetically pleasing community
• Preserved and enhanced natural environment
• Good and healthy Schools
Meeting of May 4, 2009 (Item No. 1) Page 2
Subject: 2010 Budget Workshop Follow-Up
These nine functions were identified as core to our community. At the April 13 meeting, Council
also identified indicators for success under the first five of those areas listed above. Due to time
limitations, Council agreed to continue this discussion at a subsequent meeting. This data on the
first 5 areas including the indicators is included as an attachment.
On Monday May 4, Council will continue this process to develop the list of indicators for the
remaining three:
Indicators of Success for Enhanced and Well Maintained Park and Trails;
Indicators of Success for a Clean and Aesthetically Pleasing Community; and
Indicators of Success of a Preserved and Enhanced Environment.
Indicators of the ninth item, Success for Good and Healthy Schools are being developed
through the school district strategic plan update.
Staff also proposes that Council do some brainstorming at this meeting on what the city
should/could consider stop doing or do differently from a service delivery or programmatic
perspective. Department Directors are going thru a similar exercise right now. We will be doing a
modified brainstorming session. Guidelines are attached to help you prepare for this discussion.
Finally, staff proposes that additional discussion occur on the approach and timing of
communicating and educating the community on the City’s 2010 budget. The previously discussed
budget calendar is attached. As noted in the calendar, it is suggested that detailed communications
begin in July.
FINANCIAL OR BUDGET CONSIDERATION:
Not applicable at this time.
VISION CONSIDERATION:
Not applicable at this time.
Attachments: April 13 Meeting Results – Core Functions
Stop Doing, Doing Differently Brainstorming Guidelines
Budget Calendar
Prepared by: Bridget Gothberg, Organizational Development
Approved by: Tom Harmening, City Manager
Meeting of May 4, 2009 (Item No. 1) Page 3
Subject: 2010 Budget Workshop Follow-Up
City of St. Louis Park
Core Functions
What are the most important critical results we must achieve to ensure our success as a
Community?
• Enhanced and well maintained public infrastructure and transportation
• Diverse and well maintained housing stock
• Vibrant and diverse commercial sector
• Safe and secure community
• Cohesive and strong neighborhoods
• Enhanced and well maintained parks & trails
• Clean and aesthetically pleasing community
• Preserved and enhanced natural environment
• Good and healthy Schools
Meeting of May 4, 2009 (Item No. 1) Page 4
Subject: 2010 Budget Workshop Follow-Up
Indicators of Success
Enhanced and Well Maintained Public Infrastructure
and Transportation
• North/South Routes
• Water is clean & flows when the tap is open
• Pot holes/pavement management – maintain pavement condition rating
• Waste System works
• Sanitary sewer – number of complaints, I & I flows
• Solid waste – no dumping in parks
• Storm water – no flooding
• Street lighting – well lit commercial areas & paths to schools and residences
• All municipal buildings – no physical deficiency, functional
• State/County roads – safe – accident numbers are low
• Clear distinct pathways for all traffic types
• Trails/sidewalks –complete/update plan
• Transit - percentage or number of riders of light rail
• Make sure we have the correct level of maintenance
• Intentionally and carefully plan new infrastructure
• Do not defer maintenance
• Vehicles/fleet maintenance/mileage well kept
• Traffic flows with minimal back up
Meeting of May 4, 2009 (Item No. 1) Page 5
Subject: 2010 Budget Workshop Follow-Up
Indicators of Success
Diverse and Well Maintained Housing Stock
• Significant reduction in number of complaints of housing program (Property
maintenance)
• Maintained housing values
• Variety/mix of housing types (Single Family, Multi Family, Senior Housing, and
affordability, move-up housing)
• Increased compliance with housing and property maintenance codes
• Reinvestment in existing properties
• Dollars spent
• Number of permits
• Decreasing/low number of vacant properties
• High occupancy rates & property values
• Decreased/low police calls to rental housing
• High participation in SPARC/Crime-free housing program
• Increased/ high participation in housing programs
• Availability of housing programs
• Maintain existing Single Family homes and expand where opportunities present
themselves
Meeting of May 4, 2009 (Item No. 1) Page 6
Subject: 2010 Budget Workshop Follow-Up
Indicators of Success
Vibrant and Diverse Commercial Section
• High occupancy rates (very few vacancies)
• High rent/SF; High property values
• Well maintained Commercial properties
• Low crime rates
• Walk-able community
• Diversity (local and regional/national varieties of sizes, services & products)
• Increase (target #) of new businesses (start-ups) look at procedures for approvals
• High percent “High” quality businesses
• Financial strength
• Meets positive community need
• Low impact businesses
• Expansion and re-investments on existing properties and businesses
• High paying jobs
• Fewer valuation challenges
• Marketing of commercial properties
Meeting of May 4, 2009 (Item No. 1) Page 7
Subject: 2010 Budget Workshop Follow-Up
Indicators of Success
Safe and Secure Community
• People feel safe (Public Survey)
• Number of vandalism incidents and graffiti complaints are down
• Crime Rates low
• Response times
• Participation in neighborhood watch
• Public activity – feel safe outside using trails, sitting outside
• Amount of time spent by our police on quality of life issues
• Reduction in number of structure fires
• Strong relationships between city staff and community members
• Severity of crime issues diminished
• Reduction in Inspection correction orders
Meeting of May 4, 2009 (Item No. 1) Page 8
Subject: 2010 Budget Workshop Follow-Up
Indicators of Success
Cohesive and Strong Neighborhoods
• Gathering places – Parks, coffee houses etc.
• Active and visible communication among neighbors
• Strong neighborhood organizations
• Leadership, structure, volunteers, events, programs
• Easy and safe pedestrian and bike access
• Participation in National Night Out grows
• Investing back into neighborhoods (grants, park investments and amenities)
• Cleanliness and Beautification of neighborhoods
• Low level of crime (active community policing)
• Infrastructure is kept up
• Low level of graffiti
• Ongoing maintenance of those things that affect the quality of life (streets,
parks, sidewalks, lighting etc.)
Meeting of May 4, 2009 (Item No. 1) Page 9
Subject: 2010 Budget Workshop Follow-Up
Indicators of Success
Enhanced and Well Maintained Parks and Trails
To be Completed
Indicators of Success
Clean and Aesthetically Pleasing Community
To be Completed
Indicators of Success
Preserved and Enhanced Environment
To be Completed
Meeting of May 4, 2009 (Item No. 1) Page 10
Subject: 2010 Budget Workshop Follow-Up
Stop Doing, Doing Differently Brainstorming
The Question: What are the things you would like the city to consider “stop
doing or do differently” that either saves money or allows for
more efficiency?
Discussion Guidelines:
1. From your City Council viewpoint, what could we stop doing and why?
2. What are the positive impacts of stopping?
3. What are the negative impacts of stopping?
4. What impact would this have on the “Indicators of Success” identified by the
City Council
5. From your City Council viewpoint, what would you suggest we do differently
and why?
6. What are the positive impacts of doing differently?
7. What are the negative impacts of doing differently?
8. What impact would this have on the “Indicators of Success” identified by the
City Council
9. Do not worry about the “how”. Staff will bring that back to you at a later date.
10. Do not worry about the amount of savings. Staff will put that together for you
following this session.
Meeting of May 4, 2009 (Item No. 1) Page 11
Subject: 2010 Budget Workshop Follow-Up
Draft 2010 Budget Process
For Discussion Only
• March – June - Staff undertakes budget analysis exercise
• March or April (depending on schedules) – City Council
and Department Directors participate in a facilitated
workshop on “big bowl” concepts of thinking anew about our
budget, prioritization and budget policies.
• May/June – Staff and the City Council undertake an
assessment of the legislative impacts of federal and state
actions – discuss at Study Session.
• June – City Council and Department Directors undertake a
budget workshop to review results of Staff’s budget analysis
exercise and finalize preliminary budget priorities and
policies.
• July – August - Undertake concerted effort to educate and
receive feedback from the public on the budget “problem” we
have and the proposed budget priorities.
• July thru September – Staff prepares draft budget (and
alternatives if appropriate) and CIP based on the Council’s
policies and priorities
• August – Staff and Council discuss preliminary property tax
levy for 2010
Meeting of May 4, 2009 (Item No. 1) Page 12
Subject: 2010 Budget Workshop Follow-Up
• September – City Council establishes preliminary property
tax levy
• October – City Council and Department Directors
undertake workshop to review draft budget
• October – November – Follow-up work undertaken on the
draft budget.
• October – November – Undertake another check – in with
the community
• December – Budget Hearing and Adoption
Meeting Date: May 4, 2009
Agenda Item #: 2
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Update on SW Transit Corridor Study and Freight Rail Study.
RECOMMENDED ACTION:
No formal action requested. This discussion is intended to update the City Council on the ongoing
studies by Hennepin County related to the SW Transit Corridor and freight rail. These two studies
will be discussed at a community meeting scheduled for May 13.
POLICY CONSIDERATION:
Is there further information the City Council desires on these two studies?
What kind of input does the City Council wish to provide related to the rail studies?
BACKGROUND:
Hennepin County Regional Rail Authority (HCRRA) is conducting studies of both light rail and
heavy rail. We have scheduled a community meeting on May 13 to update citizens on these two
studies.
A Draft Environmental Impact Statement (DEIS) is being prepared for light rail in the Southwest
corridor. This study is looking at three alternative routes plus one sub-alternative. There are two
alternatives in Eden Prairie and two (plus the sub-alternative) in Minneapolis. In St. Louis Park the
route and stations (Louisiana, Wooddale and Beltline) are set.
The HCRRA has also initiated a technical study on freight rail to evaluate a minimum of two
scenarios for continuation of freight rail from St. Louis Park to the BNSF trackage in west
Minneapolis. Tracks used by Twin Cities & Western (TC&W) through the Kenilworth corridor in
Minneapolis are owned by the Rail Authority and are in need of upgrade. This route was intended
to be temporary in nature, following the severing of tracks across Highway 55 when the highway was
rebuilt by MnDOT. Consideration of the TC& W traffic moving to the north/south CP lines is
one of the scenarios to be considered. Continuing trains in the Kenilworth corridor is the other
scenario. The physical options of various routing of trains are being studied by HCRRA at this
time. In either case, the route chosen as a permanent route will impact several rail crossings in the
city, may have right-of-way impacts and may change the impacts to adjacent properties.
The purpose of the May 13th meeting is to make the community aware of the study and potential
route changes of freight rail. Hennepin County staff and consultants will present information and
our Board Member Gail Dorfman will be present as well. Additional study on the environmental
Meeting of May 4, 2009 (Item No. 2) Page 2
Subject: Update on Light and Freight Rail Studies
impacts will be needed following this technical feasibility study; such a study would look in more
detail at specific effects in the community.
FINANCIAL OR BUDGET CONSIDERATION:
Not applicable.
VISION CONSIDERATION:
Not applicable at this time.
Attachments: Draft Scope of Study from HCRRA for Freight Rail Analysis
Prepared by: Meg J. McMonigal, Planning and Zoning Supervisor
Reviewed by: Kevin Locke, Community Development Director
Approved by: Tom Harmening, City Manager
Meeting of May 4, 2009 (Item No. 2) Page 3
Subject: Update on Light and Freight Rail Studies
DRAFT SCOPE OF STUDY FROM HCRRA
Freight Rail Analysis
Purpose:
Evaluate alternate scenarios for freight rail operations connecting St. Louis Park to St. Paul.
History:
Twin Cities and Western (TCW) Railroad operates freight rail service between Hopkins and
Minneapolis on trackage owned or leased by the Canadian Pacific Railroad (CP). The original route
to St. Paul was by way of the 29th Street Corridor. The 29th Street Corridor, however, was severed
with the reconstruction of TH 55 (Hiawatha Avenue). As a result of the severance, the Hennepin
County Regional Railroad Authority (HCRRA) was obligated to perpetuate the rail service and
agreed to reactivate the Kenilworth Corridor on a temporary basis until an alternate route was
developed.
Both CP and TCW have trackage rights over the Kenilworth Corridor through a three way Trackage
Rights Agreement between CP, TCW and HCRRA. In this agreement both CP and TCW owe rent
to HCRRA. Through an independent agreement between CP and TCW, CP must provide TCW a
route from TCW's easterly most extension of its rail line (Tower E-14) to St. Paul. TCW and CP
entered into this agreement when TCW acquired its westerly rail line from CP in the late 1980's
early 1990's.
The Kenilworth Corridor was expected to be a short term solution to the relocation of traffic from
the 29th Street Corridor, but has continued beyond its initial expected life. The corridor now needs
a major rehabilitation or a new route needs to be developed as originally intended.
Scope:
Task 1: Review Previous Studies
The consultant shall review the St. Louis Park Railroad Task Force Report, the Mn/DOT
Commuter Rail System Plan, the Dan Patch Commuter Rail Feasibility Study, and other relevant
documents.
Task 2: Develop Scenarios
The consultant shall evaluate a minimum of two scenarios for the continuation of long-term,
permanent freight rail operations between CP trackage in St. Louis Park and BNSF trackage in west
Minneapolis. The first scenario assumes current freight rail operations in the Kenilworth corridor
owned by the HCRRA are continued on a long-term basis. The second scenario assumes freight rail
operations are discontinued in the Kenilworth corridor and the current TCW service in Kenilworth
is relocated to the CP north-south trackage in St. Louis Park. The termini for both scenarios will be
milepost ____ (Louisiana Avenue) and milepost _______ (the north junction of the Kenilworth
Corridor and BNSF).
Meeting of May 4, 2009 (Item No. 2) Page 4
Subject: Update on Light and Freight Rail Studies
The consultant is encouraged to consider all other possible scenarios that may present themselves as
an alternate means of perpetuating a continuation of TCW service. Any additional alternative shall
be brought to the attention of the HCRRA project manager before any analysis is performed.
Task 3: Freight Rail Operations
The consultant shall work with the affected freight rail companies to determine their future
operating plans and obtain the rail companies’ self assessment of the impact upon their operations of
each scenario. The consultant shall then make an independent analysis of the impacts to the
operations of each railroad. This task shall consider the potential for future changes in freight rail
technology such as heavier weight trains, etc. The St. Louis Park Freight Rail Task Force Report
should be used as a starting point for this analysis.
The consultant shall briefly evaluate the compatibility of future commuter rail on the alternative
scenarios and its potential for additional/cumulative impacts to freight rail operations.
Task 4: Environmental Impact Assessment
Based upon the results of Task 3, the consultant shall quantify and assess the environmental impacts
associated with both scenarios. The consultant shall use the St. Louis Park Rail Task Force Report
as a staring point for this analysis.
Task 5: Capital Cost Estimate
Based upon the results of Tasks 3 and 4 and relying upon the previous work, the consultant shall
estimate the capital costs for both scenarios. The consultant shall also consider long term
maintenance and operating costs of the alternatives that may be the responsibility of the HCRRA.
Task 6: Issues Assessment
Based upon the analysis contained in Tasks 3-6 and other relevant factors, the consultant shall
develop a method of assessing the scenarios leading to the identification of a preferred scenario.
Meeting Date: May 4, 2009
Agenda Item #: 3a
UNOFFICIAL MINUTES
CITY COUNCIL STUDY SESSION
APRIL 13, 2009
The meeting convened at 4:12 p.m., adjourned at 6:30 p.m. for the Local Board of Appeals and
Equalization, and reconvened at 6:52 p.m.
Councilmembers present: Mayor Jeff Jacobs, John Basill, C. Paul Carver, Phil Finkelstein, Paul
Omodt, Loran Paprocki and Sue Sanger.
Councilmembers absent: None.
Staff present: City Manager (Mr. Harmening), Chief Information Officer (Mr. Pires), Community
Development Director (Mr. Locke), Finance Director (Mr. DeJong), Fire Chief (Mr. Stemmer),
Human Resource Director (Ms. Gohman), Inspections Director (Mr. Hoffman), Parks &
Recreation Director (Ms. Walsh), Police Chief (Mr. Luse), Public Works Director (Mr. Rardin),
Assistant Finance Director (Mr. Swanson) and Organizational Development Coordinator (Ms.
Gothberg).
Others present: Carl Neu, Neu and Company, Facilitator
1. City Council Workshop
City Council and department directors participated in a discussion facilitated by Carl Neu to
develop high level or “big bowl” concepts for thinking anew about our budget process and
prioritization. “What are the most important critical results we must achieve to ensure our success as
a Community” was the question asked to develop the core concepts, of which the following were
identified:
• Enhanced and well maintained public infrastructure and transportation
• Diverse and well maintained housing stock
• Vibrant and diverse commercial sector
• Safe and secure community
• Cohesive and strong neighborhoods
• Enhanced and well maintained parks & trails
• Clean and aesthetically pleasing community
• Preserved and enhanced natural environment
• Good and healthy Schools
In addition to the nine functions identified as core to our community, Council also identified
indicators for success under the first five of those areas listed above. Due to time limitations,
Council agreed to continue this discussion at the May 4 meeting.
The meeting adjourned at 9:27 p.m.
______________________________________ ______________________________________
Nancy Stroth, City Clerk Jeff Jacobs, Mayor
Meeting Date: May 4, 2009
Agenda Item #: 3b
UNOFFICIAL MINUTES
CITY COUNCIL MEETING
ST. LOUIS PARK, MINNESOTA
APRIL 20, 2009
1. Call to Order
Mayor Jacobs called the meeting to order at 7:30 p.m.
Councilmembers present: Mayor Jeff Jacobs, John Basill, C. Paul Carver, Phil Finkelstein, Paul
Omodt, Loran Paprocki and Susan Sanger.
Staff present: City Manager (Mr. Harmening), City Attorney (Mr. Scott), Communications
Coordinator (Mr. Zwilling), Community Development Director (Mr. Locke), Planning/Zoning
Supervisor (Ms. McMonigal), Assistant Planner (Mr. Fulton), Facilities Superintendent (Mr.
Altepeter), Inspections Director (Mr. Hoffman), Environmental Coordinator (Mr. Vaughan),
Housing Program Coordinator (Ms. Larsen), Finance Director (Mr. DeJong) and Recording
Secretary (Ms. Schmidt).
Others Present: Jeffrey Oertel, Oertel Architects
2. Presentations
2a. Proclamation for Tree City USA Designation and Arbor Day
Mr. Vaughan stated that May 28th is St. Louis Park’s 29th year of being a Tree City USA
community and the City is also celebrating its 30th Arbor Day in combination with Earth
Day on April 22nd. He further stated there would be a celebration at the Westwood Nature
Center on Saturday, April 25th from 10 a.m. to noon.
Mayor Jacobs recognized St. Louis Park as a Tree City USA community and read a
proclamation, recognizing April 25, 2009 as Arbor Day and the month of May 2009 as
Arbor Month in the City of St. Louis Park. Mayor Jacobs thanked Mr. Vaughan and the
entire department for their hard work.
2b. Proclamation for National Volunteer Week
Mayor Jacobs recognized St. Louis Park volunteers and read a proclamation declaring April
19 – April 25, 2009 as National Volunteer Week. Mayor Jacobs thanked the over 1,400
volunteers for their donation of over 15,000 volunteer hours given to the community.
Meeting of May 4, 2009 (Item No. 3b) Page 2
Subject: City Council Minutes April 20, 2009
2c. Proclamation - Beautify the Park and the Minnesota Energy Challenge
Mr. Vaughan gave an introduction to Beautify the Park and the Minnesota Energy
Challenge. He stated that Beautify the Park encourages residents to pick up trash
throughout the community. Mr. Vaughan stated the Minnesota Energy Challenge consists
of increasing the environmental consciousness and responsibilities in all areas of City
business. He stated the City is asking a minimum of 1,000 residents to participate in the on-
line challenge to have the highest participation rate in the State as a first step to decreasing
the City’s overall energy consumption.
Mayor Jacobs read a proclamation declaring Earth Week 2009 as the kick-off of the Beautify
the Park initiative and participation in the MN Energy Challenge; and called upon all
citizens in the community to join in the activities.
3. Approval of Minutes
3a. Special Study Session Minutes April 6, 2009
The minutes were approved as presented.
3b. City Council Minutes April 6, 2009
The minutes were approved as presented.
4. Approval of Agenda and Items on Consent Calendar
NOTE: The Consent Calendar lists those items of business which are considered to be routine
and/or which need no discussion. Consent items are acted upon by one motion. If discussion is
desired by either a Councilmember or a member of the audience, that item may be moved to an
appropriate section of the regular agenda for discussion.
4a. Approve the 2009 Neighborhood Grants.
4b. Authorize the Mayor and City Manager authority to enter into a contract with
Homes Within Reach (HWR), also known as West Hennepin Affordable Housing
Land Trust, to establish a $100,000 revolving line-of-credit designated for providing
financial assistance with the cost of housing maintenance, repairs and rehab to
affordable homeownership units purchased in St. Louis Park.
4c. Approve an extension until May 31, 2010 for Duke Realty to file the final plat and
final planned unit development (PUD) applications for The Towers at West End,
and an extension until May 31, 2010 for the conditional use permit for excavating,
filling, and grading.
4d. Designate ASTECH Corporation the lowest responsible bidder and authorize
execution of contract with the firm in the amount of $1,392,181.65 for the 2009
Local Street Rehabilitation Project – Area 5, Project No. 2008-1000 and 2009-1300.
4e. Adopt Resolution No. 09-057, establishing a special assessment for the repair of the
sewer service line at 3140 Hampshire Avenue South.
Meeting of May 4, 2009 (Item No. 3b) Page 3
Subject: City Council Minutes April 20, 2009
4f. Adopt Resolution No. 09-058, establishing a special assessment for the repair of the
sewer service line at 3953 Zarthan Avenue South.
4g. Approve for Filing Human Rights Commission Minutes January 20, 2009.
4h. Approve for Filing Housing Authority Minutes March 11, 2009.
4i. Approve for Filing Vendor Claims.
4j. Approve for Filing Planning Commission Minutes March 18, 2009.
It was moved by Councilmember Sanger, seconded by Councilmember Finkelstein, to
approve the Agenda and items listed on the Consent Calendar.
The motion passed 7-0.
5. Boards and Commissions - None
6. Public Hearings - None
7. Requests, Petitions, and Communications from the Public – None
8. Resolutions, Ordinances, Motions and Discussion Items
8a. St. Louis Park Municipal Service Center (MSC) Expansion
Resolution No. 09-059
Mr. Harmening gave a brief background on the condition of city facilities and events leading
up to the MSC improvement project. He stated with the expansion of the MSC, it would
become the permanent location for the Utility Operations Division and allow temporary
accommodations for fire apparatus and personnel while the fire stations are being rebuilt.
Mr. Fulton presented the staff report, noting that the variance request for an accessory
structure at 7305 Oxford Street has been withdrawn.
Mr. Hoffman stated staff continued to work with the architect following meeting with the
Planning Commission, to finalize plans for the accessory structure to make the project
functional, work for staff, be environmentally sound, and provide the best value. He stated
the variance is no longer required because the existing building can be relocated to the
proposed location and will comply with zoning requirements.
Councilmember Finkelstein thanked staff and the architect for being mindful of costs for
taxpayers.
Councilmember Sanger stated she felt this was a much better solution. She also asked about
the cost effectiveness. Mr. Hoffman stated reusing rather than tearing down would save on
removal and disposal costs, as well as adding new screening which would be a great economic
saving.
Meeting of May 4, 2009 (Item No. 3b) Page 4
Subject: City Council Minutes April 20, 2009
Mayor Jacobs commended staff and the consultants for taking the time to come up with a
much better solution.
It was moved by Councilmember Basill, seconded by Councilmember Sanger, to adopt
Resolution No. 09-059, amending and restating Resolution No. 87-171 adopted on
October 5, 1987, and granting amendment to existing special permit under section 36-36 of
the St. Louis Park Ordinance Code relating to zoning to allow expansion of a public service
structure for property located at 7305 Oxford Street.
The motion passed 7-0.
8b. Municipal Service Center Project Report – Project No. 2008-1900
Resolution No. 09-060
Mr. Hoffman presented the staff report, stating part of staff’s criteria was to maximum the
utilization of the site, improve energy efficiency and bring the building and site into
compliance.
Mr. Oertel, Oertel Architects, presented an overview of the project.
Mr. Harmening explained the project’s total estimated cost, including architecture services,
project management and construction, would be approximately $7 million. He stated that
some of the site’s current components, such as paving and the fuel tanks would all have to be
upgraded at some time in the near future if they were not being combined into this project.
Mr. Harmening stated the project is warranted by the need to replace the fire stations.
Councilmember Basill stated Council and staff spent a lot of time to make sure the project is
functional and cost effective. He suggested staff check on having the automatic vehicle wash
equipment as a bid alternate and to see what other cities are doing and if they are functional
and/or necessary.
It was moved by Councilmember Basill, seconded by Councilmember Finkelstein, to adopt
Resolution No. 09-060, accepting the project report establishing MSC Remodeling
Improvement Project No. 2008-1900, approving plans and specifications, and authorizing
advertisement for bids.
Councilmember Paprocki also felt the project add-ons should be looked at and stated this
was a very prudent and well thought out project.
The motion passed 7-0.
Meeting of May 4, 2009 (Item No. 3b) Page 5
Subject: City Council Minutes April 20, 2009
8c. Call for Sale of Taxable General Obligation Tax Increment Refunding Bonds
Resolution No. 09-061
Mr. DeJong presented the staff report, asking Council to adopt a resolution providing for
the sale of $2,020,000 Taxable General Obligation Increment Refunding Bonds.
It was moved by Councilmember Omodt, seconded by Councilmember Carver, to adopt
Resolution No. 09-061, providing for the Sale of $2,020,000 Taxable General Obligation
Tax Increment Refunding Bonds, Series 2009A.
The motion passed 7-0.
9. Communications
Mayor Jacobs stated that the Bookmark in Park Project organizational meeting will be Wednesday,
April 22nd at 4 p.m. in the Westwood Room at City Hall. He thanked the Bookmark in the Park
Project for the ongoing success in encouraging reading throughout the community.
Mayor Jacobs stated the Peter Hobart Elementary School will be having its Imagination and
Invention Fair on Thursday, April 23, at 6:30 p.m.
Mayor Jacobs also stated the annual Belgian Waffle dinner at Lennox is on Friday at 4:30 p.m.
Mr. Harmening reminded everyone that Sunday, May 3rd was the annual remodeling tour from 12
p.m. to 4 p.m.
Councilmember Paprocki reminded everyone that Saturday, April 25th is the 21st annual Kiwanis
kite fly at Louisiana Park. He also stated Creekside Park is a great place to canoe.
10. Adjournment
The meeting adjourned at 8:33 p.m.
______________________________________ ______________________________________
Nancy Stroth, City Clerk Jeff Jacobs, Mayor
Meeting Date: May 4, 2009
Agenda Item #: 3c
UNOFFICIAL MINUTES
CITY COUNCIL STUDY SESSION
ST. LOUIS PARK, MINNESOTA
APRIL 27, 2009
The meeting convened at 8:45 p.m.
Councilmembers present: Mayor Jeff Jacobs, Phil Finkelstein, Paul Omodt, Loran Paprocki, and
Sue Sanger.
Councilmembers absent: John Basill and C. Paul Carver
Staff present: City Manager (Mr. Harmening), Finance Director (Mr. DeJong), Police Chief (Mr.
Luse), Deputy Chief (Mr. DiLorenzo), Patrol Operations Lieutenant (Mr. Kraayenbrink), Support
Services Operations Lieutenant (Mr. Harcey), Information Management Lieutenant (Ms. Dreier),
Office Manager (Ms. Reamer) and Recording Secretary (Ms. Hughes).
1. Future Study Session Agenda Planning – May 4 and May 11, 2009
Due to the late hour, this item was not discussed.
2. Police Department Annual Community Report
Deputy Chief DiLorenzo discussed “Operation Oriole,” the functional exercise conducted on July
28, 2008 at St. Louis Park High School intended to evaluate the City’s ability to use the incident
command system and response protocol. He also presented information regarding the drug task
force, 2008 cases, and 2008 case defendant overview.
Lieutenant Kraayenbrink presented an overview of patrol operations and stated the Police
Department will begin bike patrol hours in May with sixteen officers participating in bike patrol
activities with most coverage from 9:00 p.m. to 2:00-3:00 a.m. He stated the bike patrol has been
effective on riding in the trails and in areas where the squad cars cannot reach. He noted that all
bike patrol hours are included in the normal patrol schedule using regular staffing. He stated they
have received positive feedback from residents regarding the bike patrol.
Lieutenant Kraayenbrink stated the City has utilized four portable speed signs and this has been an
effective tool to address speeding concerns in neighborhoods throughout the City. He then
provided an overview of the Request Partner software.
Mr. Harmening stated the City will be moving the Request Partner software into all areas of the City
with the goal of having a single source of information and database to deal with property issues in
the community.
Meeting of May 4, 2009 (Item No. 3c) Page 2
Subject: City Council Study Session Minutes April 27, 2009
Lieutenant Harcey presented an overview of the support services division and stated 538 cases were
assigned for investigation in 2008; this number trends closely with previous years. He stated the
support services division performs alcohol/tobacco compliance checks, pre-license background
investigations as well as predatory offender checks. He noted that the Police Department performs
quarterly checks on predatory offenders even though state law only requires annual checks. He
reviewed the 2008 trends for burglaries, metal/scrap thefts, phone scams and internet crimes and
noted that theft from autos throughout the City is down significantly.
Lieutenant Dreier presented a communications overview and stated the Police Department is
transitioning to the next generation 911/PBX system. She stated the dispatch center answered
68,000+ calls during 2008.
Discussion ensued regarding the ongoing partnership with Golden Valley.
Lieutenant Dreier discussed the Community Outreach program, which includes Neighborhood
Watch and National Night Out. She presented a summary of the Crime Free Ordinance and the
procedures in place for enforcing this ordinance. She noted the vast majority are noise complaints
with the top nine apartment properties accounting for 52% of all violations. She discussed city wide
graffiti and stated graffiti decreased by 51% in 2008; graffiti is down 44% from this time last year.
The Council discussed the Crime Free Ordinance and its positive impact on the community.
Ms. Reamer presented the Council with the monthly trend report for March 2009 and asked the
Council for feedback on the report.
Councilmember Omodt stated it is helpful to see the trends contained in the report and the report
contains valuable information, which can be shared with residents.
Discussion ensued regarding the availability of real time data for the Council, which would include
trending information for comparative purposes.
Mr. Harmening requested the Council recognize Lieutenant Kraayenbrink for his efforts as incident
commander at the recent Raleigh Avenue incident. He also requested the Council commend the
Police Department staff for their hard work.
The Council discussed Blake Road and the City’s work with Hopkins on curbing the gang activity.
Mayor Jacobs expressed the City Council’s thanks and appreciation to the Police Department for
their dedicated efforts on behalf of all residents of the City.
Meeting of May 4, 2009 (Item No. 3c) Page 3
Subject: City Council Study Session Minutes April 27, 2009
3. Communications (verbal)
Mr. Harmening stated the financial report appears to show a significant reduction in revenue for
parks and recreation. He explained that staff has investigated this item further and learned that some
revenues needed to be reclassified. He stated that additionally, due to the new point of sale system,
revenue from the softball teams was recorded as deferred income versus income; that item has been
fixed and the budget for parks and recreation is on target. He added staff continues to closely
monitor all revenues and expenditures.
The meeting adjourned at 10:06 p.m.
Written Reports provided and documented for recording purposes only:
4. March 2009 Financial Reports
5. Comprehensive Plan Update
6. Amendment to Section 3-101 of Alcoholic Beverages Ordinance
7. Ellipse on Excelsior Public Art Project
______________________________________ ______________________________________
Nancy Stroth, City Clerk Jeff Jacobs, Mayor
Meeting Date: May 4, 2009
Agenda Item #: 4a
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Change Order No. 2 to Contract 72-08 – Street Project – Park Place Boulevard – Project No. 2007-
1101.
RECOMMENDED ACTION:
Motion to Approve Change Order No. 2 to Contract 72-08 - Street Project – Park Place Boulevard –
Project No. 2007-1101.
POLICY CONSIDERATION:
City Council approval is required whenever contract changes are requested:
• To Council-authorized contracts, or
• If total contract expenditures exceed $100,000.
BACKGROUND:
History
On June 2, 2008, the City Council awarded a contract to Valley Paving, Inc. that provides for
construction of the Park Place Boulevard Improvements. The contract is based on construction plans
prepared by SRF Consulting Engineers and approved by the City Council on April 28, 2008.
On October 6, 2008, the City Council approved Change Order No.1 in the amount of $210,964.64.
Change Order No. 1 essentially extended the project limits on Park Place Boulevard from Gamble Drive
to Cedar Lake Road. The additional work was added as a result of discussions with adjacent property
owners regarding the Special Service District, and an overall desire to extend streetscape improvements
the remaining distance of the street corridor south to Cedar Lake Road. A mill and overlay of the
remainder of Park Place Boulevard south to Cedar Lake Road was also included in order to provide
further uniformity and aesthetic value to the entire corridor.
Additional Work Items
Change Order No. 2 provides for construction related adjustments and further lighting additions to the
existing contract work. This includes additional underground work, removals and adjustments due to
utility conflicts and/or other unforeseen conditions encountered during the course of construction. In
addition to construction adjustments, it is also proposed to replace three existing street lights that are
outside of the project limits. The existing lights are in need of replacement and will be replaced with the
more decorative lights included as part of the Park Place Boulevard and West End projects.
Meeting of May 4, 2009 (Item No. 4a) Page 2
Subject: Change Order No. 2 to Contract No. 72-08 for Street Project – Park Place Boulevard - Project 2007-1101
FINANCIAL OR BUDGET CONSIDERATION:
Estimated Contract Cost
Unit prices for many of the work items have already been established through the original contract.
However, some items do require adjustments to the original prices due to re-mobilization and hand-
work of some items (such as curb work) due to the smaller quantities, The cost of some items such as
the lights and other hardware have also increased since the time of the original bid last spring. The City’s
consultant for this project (SRF) has verified pricings accordingly. The work to be performed by the
Contractor under Contract 72-08 is now revised as follows:
Original Contract $ 4,038,465.97
Change Order No. 1 $ 210,964.64
Change Order No. 2 $ 47,146.61
Total $ 4,296,577.22
Original estimates for the roadway and streetscape portions of Park Place Boulevard were $5,000,000
and $1,500,000, respectfully. With the addition of Change Order No. 2, along with engineering,
administrative, and other costs, the projected final cost of the project still falls within those original
estimates. The cost of the improvements will be paid from Developer and EDA funds.
Projected Costs
Street Reconstruction $ 5,000,000
Streetscape Construction $ 1,500,000
Projected Funding
Development Agreement (Duke) $ 250,000
Tax Increment Financing (TIF) $ 5,000,000
HRA Levy and/or TIF $ 1,250,000
Contract Terms
All other terms of the Contract will remain the same. All contract work must be completed by August
15, 2009
VISION CONSIDERATION:
Design of the Park Place Boulevard Roadway and Streetscape Improvements will consider and
accomplish the following Vision related goals:
Sidewalks and Trails and Transportation:
1. Will provide improved safety and facilities for pedestrians and bicycles.
2. Will provide stronger links to destinations, including gathering centers and transit facilities.
Attachment: Change Order No. 2
Prepared by: Scott Brink, City Engineer
Reviewed by: Michael P. Rardin, Director of Public Works
Reviewed by: Kevin Locke, Director of Community Development
Approved by: Tom Harmening, City Manager
Meeting of May 4, 2009 (Item No. 4a) Page 3
Subject: Change Order No. 2 to Contract No. 72-08 for Street Project – Park Place Boulevard - Project 2007-1101
Contract No.: 72-08
Change Order No.: 2 Date: May 4, 2009
Project Name: Park Place Boulevard Improvements
Project Location: Park Place Blvd between Cedar Lake Road and I-394 South Ramps
Contractor: Valley Paving, Inc. 8800 13th Ave. E.
Shakopee, MN 55379 Phone No. 952-445-8615
Type of Work: (Already Completed)
Hydromulch was required to stabilize disturbed soil on the project. Fence posts were necessary to protect
receptacles and light bases from snowplow damage. Paint and epoxy arrows were placed in lieu of poly-preform
arrows because they were placed either on existing pavement or pavement not yet having the final wear. 12” solid
yellow stripes were placed as epoxy instead of poly-preform for constructability purposes. A hydrant extension was
required for the hydrant near Office Max due to a deep bury of the existing watermain. There was buried
bituminous walk that was required to be removed along SB Park Place Blvd. to grade the slope.
(To be completed in 2009)
Kahnke Bro’s will install the irrigation at the Doubletree, reducing the contract price for irrigation. Sidewalk
“bump-outs” are necessary around light bases on Gamble and Park Place Blvd. where there is otherwise less than
6’ of clearance. Also, the south end of the modular block retaining wall on Park Pl. Blvd. will be realigned, and a
new modular block wall is needed on Gamble to protect a tree and a sign. B624 curb will be removed along the
radius of SE Park Place Blvd & Gamble and replaced with D424 curb for maintenance reasons. A light base
needs to be removed at the modular block wall on Park Place Blvd. to allow for 6’ of clearance. The pedestrian
signal pedestals at the three signalized intersections will be removed and replaced with aluminum. At 5353
Wayzata Blvd and the NE corner of Wayzata Blvd and Park Place Blvd variable height curb will be poured to tie
into a sidewalk and a retaining wall. The Three remaining existing lights on the east end of Gamble, along with
the conduit and wiring, will be removed and replaced.
Amount of Original Contract: $4,038,465.97
Description of Work to be Added:
Unit Contract Revised by CO
Contract Item Unit Price Quantity Amount Quantity Amount
Remove Light Base Each $330.00 0 $0.00 1 $330.00
Remove Curb Lin. Ft. $15.00 0 $0.00 24 $360.00
Remove Concrete Walk Sq. Ft. $2.75 0 $0.00 180 $495.00
Sawing Bituminous Pavement Lin. Ft. $4.00 0 $0.00 73 $292.00
Modular Block Retaining Wall Sq. Ft. $20.00 0 $0.00 163 $3,260.00
Salvage Retaining Wall Sq. Ft. $11.00 0 $0.00 102 $1,122.00
Install Retaining Wall Sq. Ft. $16.00 0 $0.00 102 $1,632.00
Conc. Curb & Gutter Des. D424 Lin. Ft. $27.60 0 $0.00 24 $662.40
Aluminum Pedestrian Signal Ped Each $299.00 0 $0.00 9 $2,691.00
Remove & Replace City Fiber
Handhole
Lump
Sum $2,590.00 0 $0.00 1 $2,590.00
*Conc. Curb – Variable Height Lin. Ft. $18.98 0 $0.00 106 $2,011.88
*Remove Concrete & Bituminous Lin. Ft. $6.00 0 $0.00 48 $288.00
*Bituminous Patching Ton $150.00 0 $0.00 1.5 $225.00
Meeting of May 4, 2009 (Item No. 4a) Page 4
Subject: Change Order No. 2 to Contract No. 72-08 for Street Project – Park Place Boulevard - Project 2007-1101
**Remove Light Base Each $330.00 0 $0.00 3 $990.00
**Lighting Unit Type Special 1 Each $7,381.00 0 $0.00 3 $22,143.00
**Light Base Design E Each $665.50 0 $0.00 3 $1,996.50
**2” Non-Metallic Conduit Lin. Ft. $3.85 0 $0.00 443 $1,705.55
**2” Non-Metallic Cond (Dir Bore) Lin. Ft. $15.40 0 $0.00 107 $1,647.80
**Underground Wire 1 Cond No 6 Lin. Ft. $0.92 0 $0.00 1800 $1,656.00
**Underground Wire 1 Cond No 10 Lin. Ft. $0.55 0 $0.00 600 $330.00
**Traffic Control Lump
Sum $300.00 0 $0.00 1 $300.00
***Rapid Stabilization - Hydromulch MGal $319.00 0 $0.00 6 $1,914.00
***Pvmt Message (Rt Arrow) Paint Each $110.00 0 $0.00 1 $110.00
***Pvmt Message (Lt Arrow) Paint Each $110.00 0 $0.00 3 $330.00
***Pvmt Message (Rt Arrow) Epoxy Each $275.00 0 $0.00 3 $825.00
***Pvmt Message (Lt Arrow) Epoxy Each $275.00 0 $0.00 2 $550.00
***12” Solid Line Yellow Epoxy Lin. Ft. $6.60 0 $0.00 112 $739.20
***Hydrant Riser Lin. Ft. $614.22 0 $0.00 1.5 $921.33
***Temp. Fence Post Markers 5’ Each $15.95 0 $0.00 101 $1,610.95
***Remove Bituminous Walk Sq. Yd. $2.50 0 $0.00 322 $805.00
****Irrigation System Lump
Sum $51,717.11 0 $0.00 1 $51,717.11
Total of Revised Quantity $106,250.72
* This work is required at 5353 Wayzata Blvd. to tie curb into a sidewalk & at the NE corner of Wayzata Blvd. to tie curb
into the top of the modular block retaining wall.
** Quantities are for the replacement of the three existing lights at the east end of Gamble Dr.
*** Work has already been completed.
**** $5,660 deducted from contract due to Doubletree’s contractor installing the irrigation at The Doubletree.
Description of Work to be Reduced:
Unit Contract Revised by CO
Contract Item Unit Price Quantity Amount Quantity Amount
****Irrigation System Lump
Sum $57,377.11 1 $57,377.11 1 $57,377.11
Pvmt Message (Rt Arrow) Poly-
Preform Each $211.00 22 $4,642.00 3 $633.00
Pvmt Message (Lt Arrow) Poly-
Preform Each $211.00 41 $8,651.00 2 $422.00
12” Solid Line Yellow Poly-Preform Lin. Ft. $7.12 112 $672.00 112 $672.00
Total of Revised Quantity $59,104.11
**** $5,660 deducted from contract due to Doubletree’s contractor installing the irrigation at The Doubletree.
Meeting of May 4, 2009 (Item No. 4a) Page 5
Subject: Change Order No. 2 to Contract No. 72-08 for Street Project – Park Place Boulevard - Project 2007-1101
Description of Changes to be made to specifications:
S-16 (1806) Determination and Extension of Contract Time of Division S of the Special Provisions shall remain
in effect except for work and items contained in this change order. Work in this change order shall be complete
on or before August 15, 2009.
Above additional (or deleted) work to be performed (or deleted) under same conditions as specified in
original contract unless otherwise stipulated herein.
Recommended:
Project Engineer Date City Engineer Date
Approved:
Director of Public Works Date City Manager Date
We hereby agree to furnish labor and materials complete in accordance with the contract specifications at the
above stated price.
Approved: ______________________________________ _______________________________________________
Date Authorized Contractor Signature
NOTE: This Revision becomes part of and in conformance with the existing contract.
Total Change Order No. 2 Amount: $ 47,146.61
Original Contract Price: $ 4,038,465.97
Previous Change Orders $ 210,964.64
Total Funds Encumbered with all Change Orders: $ 4,296,577.22
Meeting Date: May 4, 2009
Agenda Item #: 4b
City of St. Louis Park
Police Advisory Commission
Minutes – March 4, 2009
Aquila Room, City Hall
I. Call to Order
Chair Widmer called the meeting to order at 7:00.
Commissioners Present: Joan Barnes, Cindy Hoffman, Jim Smith, Pat Swiderski and Hans
Widmer,
Staff Present: Lieutenant Harcey, Reg Dunlap and Ms. Stegora-Peterson.
Guests: Mohammed Abdi, HRC
Lt. Harcey stated the City Clerk sent information to recruit new members. He was unsure if anyone
had applied, but Council was in the process for interviewing for Commission openings. They were
having some trouble filling the youth positions. There are three vacant positions, including the
youth spot.
II. Approval of Minutes
Motion to approve the November 5, 2008 minutes and January 7, 2009 notes was made by
Commissioner Smith, seconded by Commissioner Barnes. The minutes were approved.
III. Update on Annual Report to City Council
Chair Widmer stated that the City Council liked the report and Commissioners were not requested
to attend the meeting. Lt. Harcey would Email the report to Commissioners.
IV. Video Project – Update and brainstorm
Chair Widmer introduced Reg Dunlap, Civic TV Coordinator. The goal for 2009 is to do a public
service message for cable programming.
Mr. Dunlap suggested working on the Bike Safety in the Park hand out and putting that to video.
They can determine a location and shoot in April, possibly on the trail, and have demonstrations
and explanations. The sub committee could work with him on three possible segments: 1) Basic
bike safety; 2) Trail options; and, 3) Bike patrol. It could also be included with the Inside the Park
program. A public service message about trail crossings had already been done.
Commissioner Smith suggested another portion be trail etiquette.
Meeting of May 4, 2009 (Item No. 4b) Page 2
Subject: Police Advisory Commission Minutes March 4, 2009
Other possible ideas for future programs included: lessening auto theft, foreclosures, graffiti, speed
trailer information, a day in the life of an officer, the crime free rent lease provision, DARE, Police
stop procedures, and, accident procedures. If there are other suggestions, please inform the Chair.
Mr. Dunlap noted Inside the Park is run monthly and can also be viewed from the web site.
V. Golf Tournament Update
Commissioner Smith noted they were looking at the last Friday of August or first Friday of
September (labor day weekend).
Commissioners suggested they try for August 28th or September 11th. Commissioner Smith would
check course availability.
Lt. Harcey suggested reminder cards be sent to prior participants in May and “save the date” cards
be distributed at the Ice Cream social and other events. There is also a list of business and apartment
owners that cards can be mailed to.
VI. May 17th – Children’s First Ice Cream Social
Chair Widmer attended the ice cream social last year with Commissioner Swiderski and felt it
worked well to combine with the Human Rights Commission.
VII. HRC Update
Commissioner Swiderski noted that a community-wide open house is scheduled for June 9th at Wolf
Park. PAC should have a presence at that event to distribute information about the Commission as
well as about the golf tournament and bike safety.
The HRC has been working on a Diversity Lens and was planning a training session. It would be
good for PAC members to attend the training as well. She would let Commissioners know the date.
VIII. Other Business
Lt. Harcey noted that the City budget was stable and they were in a good position. They were no
longer relying on LGA from the State. There are no planned cuts in the Police Department.
Department heads will be working on the 2010 budge and funding ideas shortly. The City
continues to hold a AAA bond rating.
IX. Adjourn
The meeting adjourned at 7:50 PM.
Meeting Date: May 4, 2009
Agenda Item #: 4c
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Vendor Claims.
RECOMMENDED ACTION:
Motion to Accept for filing Vendor Claims for the period April 18 through May 1, 2009.
POLICY CONSIDERATION:
Not applicable.
BACKGROUND:
The Finance Department prepares this report on a monthly basis for Council’s review.
FINANCIAL OR BUDGET CONSIDERATION:
None.
VISION CONSIDERATION:
Not applicable.
Attachments: Vendor Claims
Prepared by: Connie Neubeck, Account Clerk
4/29/2009CITY OF ST LOUIS PARK 13:45:47R55CKSUM LOG23000VO
1Page -Council Check Summary
5/1/2009 -4/18/2009
Vendor AmountBusiness Unit Object
93.40PARK AND RECREATION BALANCE SH INVENTORYA-1 OUTDOOR POWER INC
93.40
2,766.27SEWER UTILITY G&A EQUIPMENT PARTSABM EQUIPMENT & SUPPLY INC
2,766.27
1,560.00PRE-SCHOOL PROGRAMS OTHER CONTRACTUAL SERVICESABRAKADOODLE
1,560.00
970.25ESCROWSBass Lake/EDI/UPAECOM INC
9,758.10REILLY G & A GENERAL PROFESSIONAL SERVICES
4,163.17SAMPLINGGENERAL PROFESSIONAL SERVICES
14,686.97STUDIESGENERAL PROFESSIONAL SERVICES
29,578.49
225.00MOVE-UP PROGRAM SERVICES/MRKTG OTHER CONTRACTUAL SERVICESALBERTSSON HANSEN ARCHITECTURE
225.00
2,733.00H.V.A.C. EQUIP. MTCE BUILDING MTCE SERVICEALLIANCE MECH SRVCS INC
369.00BOILER MTCE BUILDING MTCE SERVICE
3,102.00
364.91PARK AND RECREATION BALANCE SH INVENTORYAMERICAN TIRE DISTRIBUTORS
364.91
86.79GENERAL BUILDING MAINTENANCE OPERATIONAL SUPPLIESAMERIPRIDE LINEN & APPAREL SER
137.70PUBLIC WORKS OPS G & A OPERATIONAL SUPPLIES
88.36PARK MAINTENANCE G & A OPERATIONAL SUPPLIES
95.92ENTERPRISE G & A GENERAL SUPPLIES
44.29VEHICLE MAINTENANCE G&A OPERATIONAL SUPPLIES
75.67WATER UTILITY G&A OPERATIONAL SUPPLIES
75.67SEWER UTILITY G&A OPERATIONAL SUPPLIES
604.40
781.81POLICE G & A OFFICE SUPPLIESANCHOR PAPER CO
781.81
623.92FABRICATIONOTHER IMPROVEMENT SUPPLIESANDERSEN INC, EARL
623.92
939.22BUILDING MAINTENANCE GENERAL SUPPLIESAPACHE GROUP OF MINNESOTA
939.22
Meeting of May 4, 2009 (Item No. 4c)
Subject: Vendor Claims Page 2
4/29/2009CITY OF ST LOUIS PARK 13:45:47R55CKSUM LOG23000VO
2Page -Council Check Summary
5/1/2009 -4/18/2009
Vendor AmountBusiness Unit Object
30.00GENERAL BUILDING MAINTENANCE GENERAL SUPPLIESAPPLIANCE RECYCLING CENTERS
30.00
217.13GENERAL CUSTODIAL DUTIES CLEANING/WASTE REMOVAL SUPPLYARAMARK UNIFORM CORP ACCTS
217.13
331.66PARK AND RECREATION BALANCE SH INVENTORYASPEN EQUIPMENT CO
331.66
31.45COMMUNICATIONS/GV REIMBURSEABL TELEPHONEAT&T
31.45
114.00POLICE G & A EQUIPMENT MTCE SERVICEAVI SYSTEMS INC
114.00
395.86BEAUTIFICATION / FLOWERS LANDSCAPING MATERIALSBACHMANS
395.86
5,380.43CE INSPECTION IMPROVEMENTS OTHER THAN BUILDIBARR ENGINEERING CO
5,380.43
28.31WATER UTILITY G&A GENERAL SUPPLIESBATTERIES PLUS
28.31
82.06-PARK AND RECREATION BALANCE SH DUE TO OTHER GOVTSBEACON ATHLETICS
1,344.58PARK GROUNDS MAINTENANCE OTHER IMPROVEMENT SUPPLIES
1,262.52
500.00GENERAL FUND BALANCE SHEET DEPOSITS PAYABLEBELAIR EXCAVATING
500.00
180.95ORGANIZED REC G & A MILEAGE-PERSONAL CARBIRNO, RICK
180.95
522.00EMPLOYEE FLEX SPEND G&A HEALTH INSURANCEBLUE PRINT FOR HEALTH
522.00
36.95INSPECTIONS G & A MEETING EXPENSEBOETTCHER, ANN
36.95
84.31PARK AND RECREATION BALANCE SH INVENTORYBOYER TRUCK PARTS
Meeting of May 4, 2009 (Item No. 4c)
Subject: Vendor Claims Page 3
4/29/2009CITY OF ST LOUIS PARK 13:45:47R55CKSUM LOG23000VO
3Page -Council Check Summary
5/1/2009 -4/18/2009
Vendor AmountBusiness Unit Object
84.31
230.26INSPECTIONS G & A TRAININGBREEZY POINT RESORT
230.26
1,087.95PARK GROUNDS MAINTENANCE OTHER IMPROVEMENT SUPPLIESBRYAN ROCK PRODUCTS INC
1,087.95
741.00OPERATIONSRADIO COMMUNICATIONSCALHOUN TOWERS APTS
741.00
121.87TREE DISEASE PUBLIC SUBSISTENCE SERVICECAMDEN INDUSTRIAL SUPPLY
121.87
192.00OPERATIONSOPERATIONAL SUPPLIESCARDIAC SCIENCE INC
192.00
2,500.00ESCROWSBROOKSIDE TRAFFIC STUDYCARLSON, JOANN
2,500.00
939.11PARK AND RECREATION BALANCE SH INVENTORYCATCO PARTS SERVICE
939.11
325.85DISCOUNT LOAN PROGRAM OTHER CONTRACTUAL SERVICESCENTER ENERGY & ENVIRONMENT
600.00MOVE-UP PROGRAM SERVICES/MRKTG OTHER CONTRACTUAL SERVICES
25,000.00TRANSFORMATION LOAN OTHER CONTRACTUAL SERVICES
2,900.00LIVE WHERE YOU WORK PRGM OTHER CONTRACTUAL SERVICES
28,825.85
238.31GO BONDS-FIRE STATIONS G&A HEATING GASCENTERPOINT ENERGY
171.10SEWER UTILITY G&A HEATING GAS
409.41
6,833.87ENTERPRISE G & A HEATING GASCENTERPOINT ENERGY SERVICES IN
6,833.87
82.96GENERAL BUILDING MAINTENANCE GENERAL SUPPLIESCINTAS FIRST AID & SAFETY
82.96
6.71-GENERAL FUND BALANCE SHEET DUE TO OTHER GOVTSCITIZENS INDEPENDENT BANK
510.60ADMINISTRATION G & A SEMINARS/CONFERENCES/PRESENTAT
448.26ADMINISTRATION G & A MEETING EXPENSE
Meeting of May 4, 2009 (Item No. 4c)
Subject: Vendor Claims Page 4
4/29/2009CITY OF ST LOUIS PARK 13:45:47R55CKSUM LOG23000VO
4Page -Council Check Summary
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Vendor AmountBusiness Unit Object
35.00ADMINISTRATION G & A MILEAGE-PERSONAL CAR
56.06HUMAN RESOURCES OFFICE SUPPLIES
4.41HUMAN RESOURCES GENERAL SUPPLIES
194.89HUMAN RESOURCES ORGANIZATIONAL DEVELOPMENT
400.00HUMAN RESOURCES RECOGNITION
12.07HUMAN RESOURCES CITE
35.89HUMAN RESOURCES MEETING EXPENSE
7.39COMM & MARKETING G & A POSTAGE
12.19COMM & MARKETING G & A TELEPHONE
240.00IT G & A TRAINING
147.69DESKTOP SUPPORT/SERVICES GENERAL SUPPLIES
16.02NETWORK SUPPORT SERVICES BANK CHARGES/CREDIT CD FEES
21.60FINANCE G & A OFFICE SUPPLIES
635.00FINANCE G & A SEMINARS/CONFERENCES/PRESENTAT
17.94FINANCE G & A MEETING EXPENSE
50.00COMM DEV PLANNING G & A TRAINING
95.58GENERAL BUILDING MAINTENANCE GENERAL SUPPLIES
182.00DARE PROGRAM OPERATIONAL SUPPLIES
760.00SUPERVISORYTRAINING
1,140.00PATROLTRAINING
163.19OPERATIONSGENERAL SUPPLIES
400.00OPERATIONSTRAINING
164.12OPERATIONSEMERGENCY PREPAREDNESS
182.96PUBLIC WORKS G & A OFFICE SUPPLIES
21.35ENGINEERING G & A OFFICE SUPPLIES
596.40PARK AND RECREATION BALANCE SH INVENTORY
77.83-PARK AND RECREATION BALANCE SH DUE TO OTHER GOVTS
39.41BASKETBALLGENERAL SUPPLIES
36.32SOFTBALLGENERAL SUPPLIES
968.57HOLIDAY PROGRAMS GENERAL SUPPLIES
200.00PARK MAINTENANCE G & A TRAINING
150.00ENVIRONMENTAL G & A OFFICE SUPPLIES
190.48BEAUTIFICATION / FLOWERS SMALL TOOLS
688.86BEAUTIFICATION / FLOWERS OTHER IMPROVEMENT SUPPLIES
21.32REC CENTER BUILDING GENERAL SUPPLIES
107.00VEHICLE MAINTENANCE G&A TRAINING
10.91-CABLE TV BALANCE SHEET DUE TO OTHER GOVTS
330.99CABLE TV G & A OFFICE EQUIPMENT
130.00TV PRODUCTION OFFICE SUPPLIES
130.00WATER UTILITY G&A OPERATIONAL SUPPLIES
750.00WATER UTILITY G&A SEMINARS/CONFERENCES/PRESENTAT
10.68SOLID WASTE G&A MEETING EXPENSE
Meeting of May 4, 2009 (Item No. 4c)
Subject: Vendor Claims Page 5
4/29/2009CITY OF ST LOUIS PARK 13:45:47R55CKSUM LOG23000VO
5Page -Council Check Summary
5/1/2009 -4/18/2009
Vendor AmountBusiness Unit Object
1,131.00UNINSURED LOSS G&A UNINSURED LOSS
11,339.79
50.00BASKETBALLOTHER CONTRACTUAL SERVICESCOLWELL, JOE
50.00
159.95NETWORK SUPPORT SERVICES DATACOMMUNICATIONSCOMCAST
159.95
792.05PE DESIGN IMPROVEMENTS OTHER THAN BUILDICOMMISSIONER OF TRANSPORTATION
792.05
72.00POLICE G & A SEMINARS/CONFERENCES/PRESENTATCPAC
72.00
9.74-GENERAL FUND BALANCE SHEET DUE TO OTHER GOVTSCREATIVE PRODUCT SOURCING INC
159.62DARE PROGRAM OPERATIONAL SUPPLIES
149.88
22.85-WATER UTILITY BALANCE SHEET DUE TO OTHER GOVTSCULVER COMPANY
374.41WATER UTILITY G&A OFFICE SUPPLIES
351.56
325.90WATER UTILITY G&A EQUIPMENT MTCE SERVICECUMMINS NPOWER LLC
325.90
1,810.50WATER UTILITY G&A OTHER IMPROVEMENT SUPPLIESCUSTOM VALVE NUT REPLACEMENT
1,810.50
500.00GENERAL FUND BALANCE SHEET DEPOSITS PAYABLECUYUNA CUSTOM CONSTRUCTION
500.00
476.19BUILDING MAINTENANCE GENERAL SUPPLIESDALCO ENTERPRISES INC
215.72BLDG/GROUNDS OPS & MAINT CLEANING/WASTE REMOVAL SUPPLY
691.91
4,067.50OFFICE EQUIPMENT IMPROVEMENTS OTHER THAN BUILDIDAMON FARBER ASSOCIATES
4,067.50
764.34POLICE G & A RENTAL EQUIPMENTDELAGE LANDEN FINANCIAL SERVIC
764.34
Meeting of May 4, 2009 (Item No. 4c)
Subject: Vendor Claims Page 6
4/29/2009CITY OF ST LOUIS PARK 13:45:47R55CKSUM LOG23000VO
6Page -Council Check Summary
5/1/2009 -4/18/2009
Vendor AmountBusiness Unit Object
149.30PARK GROUNDS MAINTENANCE GENERAL SUPPLIESDISCOUNT STEEL INC
149.30
8,287.00PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICESDJ ELECTRIC SERVICES INC
8,287.00
50.00COMMUNITY OUTREACH G & A POSTAGEDO-GOOD.BIZ INC
1,887.23POSTAL SERVICES POSTAGE
205.40HOUSING REHAB BALANCE SHEET CONTRACTS PAYABLE
2,142.63
1,069.49ELECTRICAL SYSTEM MTCE BUILDING MTCE SERVICEDYMANYK ELECTRIC INC
1,069.49
452.19ARENA MAINTENANCE GENERAL SUPPLIESECOLAB INC
452.19
1,470.00ESCROWSEHLERS & ASSOCIATES INC
1,470.00
4,787.03GENERAL REPAIR EQUIPMENT MTCE SERVICEEMERGENCY APPARATUS MTNCE
4,787.03
172,687.22CONSTRUCTION PAYMENTS IMPROVEMENTS OTHER THAN BUILDIENCOMM MIDWEST
172,687.22
385.48PARK AND RECREATION BALANCE SH INVENTORYENVIRONMENTAL EQUIPMENT & SERV
385.48
33,996.15SOLID WASTE COLLECTIONS RECYCLING SERVICEEUREKA RECYCLING
33,996.15
724.44PARK AND RECREATION BALANCE SH INVENTORYFACTORY MOTOR PARTS CO
724.44
26.09PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICESFASTENAL COMPANY
26.09
51.35-GENERAL FUND BALANCE SHEET DUE TO OTHER GOVTSFLEX-O-LITE
841.35PAINTINGOTHER IMPROVEMENT SUPPLIES
790.00
Meeting of May 4, 2009 (Item No. 4c)
Subject: Vendor Claims Page 7
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7Page -Council Check Summary
5/1/2009 -4/18/2009
Vendor AmountBusiness Unit Object
408.96PARK AND RECREATION BALANCE SH INVENTORYFORCE AMERICA INC
408.96
4,344.80PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICESFRIEDGES LANDSCAPING INC
4,344.80
170.00HOLIDAY PROGRAMS OTHER CONTRACTUAL SERVICESFUNCHARACTERS
170.00
48.44PARK AND RECREATION BALANCE SH INVENTORYGENERAL SAFETY EQUIPMENT CORP
48.44
907.54FABRICATIONOTHER IMPROVEMENT SUPPLIESGOPHER SIGN
907.54
364.50WATER UTILITY G&A OTHER IMPROVEMENT SERVICEGOPHER STATE ONE-CALL INC
364.50
486.18OPERATIONSTRAININGHALE, JOHN
486.18
3,046.04WATER UTILITY G&A OFFICE EQUIPMENTHANSEN INFORMATION TECH
3,046.04SEWER UTILITY G&A OFFICE EQUIPMENT
3,046.03STORM WATER UTILITY G&A OFFICE EQUIPMENT
9,138.11
2,723.00WATER UTILITY G&A OPERATIONAL SUPPLIESHAWKINS INC
2,723.00
57.10-PARK AND RECREATION BALANCE SH DUE TO OTHER GOVTSHCI CHEMTEC INC
935.50PARK GROUNDS MAINTENANCE GENERAL SUPPLIES
878.40
250.00RANGEOPERATIONAL SUPPLIESHENGL, RANDAL
250.00
1,030.00OPERATIONSRADIO COMMUNICATIONSHENNEPIN COUNTY INFO TECH
362.00OPERATIONSEMERGENCY PREPAREDNESS
1,392.00
2,610.35POLICE G & A SUBSISTENCE SERVICEHENNEPIN COUNTY SHERIFFS ACCTG
2,610.35
Meeting of May 4, 2009 (Item No. 4c)
Subject: Vendor Claims Page 8
4/29/2009CITY OF ST LOUIS PARK 13:45:47R55CKSUM LOG23000VO
8Page -Council Check Summary
5/1/2009 -4/18/2009
Vendor AmountBusiness Unit Object
250.00APPLICATION SUPPORT/SERVICE GENERAL PROFESSIONAL SERVICESHEYER SOLUTIONS
250.00
4,995.00SEWER UTILITY G&A OTHER IMPROVEMENT SERVICEHIGHVIEW PLUMBING INC
4,995.00
88.18PAINTINGOTHER IMPROVEMENT SUPPLIESHOME DEPOT CREDIT SERVICES
53.10BEAUTIFICATION / FLOWERS LANDSCAPING MATERIALS
312.73PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICES
454.01
14.80INSTALLATIONOTHER IMPROVEMENT SUPPLIESHOME HARDWARE
53.49WATER UTILITY G&A EQUIPMENT PARTS
68.29
102.73PARK AND RECREATION BALANCE SH INVENTORYHONDA TOWN
102.73
48.62ASSESSING G & A OFFICE SUPPLIESHOPPE, MARK
48.62
111.21STORM WATER OTHER IMPROVEMENT SUPPLIESHSBC BUSINESS SOLUTIONS
111.21
73.62PARK AND RECREATION BALANCE SH INVENTORYI-STATE TRUCK CENTER
73.62
1,489.90EMPLOYEE FLEXIBLE SPENDING B/S UNION DUESI.U.O.E. LOCAL NO 49
1,489.90
1,598.00HUMAN RESOURCES RECRUITMENTI/O SOLUTIONS INC
1,598.00
350.00SUPERVISORYTRAININGIAPE
350.00
1,154.95CABLE TV G & A OTHER CONTRACTUAL SERVICESIMPLEX.NET INC
26.77CABLE TV G & A BANK CHARGES/CREDIT CD FEES
1,181.72
550.00SUPPORT SERVICES TRAININGINSIDE THE TAPE
Meeting of May 4, 2009 (Item No. 4c)
Subject: Vendor Claims Page 9
4/29/2009CITY OF ST LOUIS PARK 13:45:47R55CKSUM LOG23000VO
9Page -Council Check Summary
5/1/2009 -4/18/2009
Vendor AmountBusiness Unit Object
550.00
425.79PARK AND RECREATION BALANCE SH INVENTORYINTERSTATE BATTERY SYSTEM OF M
425.79
91.00WESTWOOD G & A GENERAL SUPPLIESISD #283
91.00
503.71WATER UTILITY G&A EQUIPMENT MTCE SERVICEJOHN HENRY FOSTER MN
503.71
1,475.00PARK AND RECREATION BALANCE SH INVENTORYKATH FUEL OIL SERVICE
1,475.00
1,039.00ESCROWSKENNEDY & GRAVEN
320.00ESCROWS
30.00WESTMORELAND HIA LEGAL SERVICES
1,389.00
1,228.92PARK AND RECREATION BALANCE SH INVENTORYKREMER SPRING & ALIGNMENT INC
1,228.92
32.53PATCHING-PERMANENT OTHER IMPROVEMENT SUPPLIESLAKES GAS CO
103.23CRACK SEALING PROJECTS OTHER IMPROVEMENT SUPPLIES
135.76
1,479.03WATER UTILITY G&A OTHER IMPROVEMENT SERVICELARSCO INC
1,479.03
601.80SYSTEM REPAIR OTHER IMPROVEMENT SUPPLIESLARSON, JH CO
1,725.78BUILDING MAINTENANCE GENERAL SUPPLIES
2,327.58
2,339.82EMPLOYEE FLEXIBLE SPENDING B/S UNION DUESLAW ENFORCEMENT LABOR SERVICES
2,339.82
220.00ADMINISTRATION G & A SEMINARS/CONFERENCES/PRESENTATLEAGUE OF MN CITIES
220.00
25.39-GENERAL FUND BALANCE SHEET DUE TO OTHER GOVTSLIBERTY CARTON CO
415.99RANGEOPERATIONAL SUPPLIES
390.60
Meeting of May 4, 2009 (Item No. 4c)
Subject: Vendor Claims Page 10
4/29/2009CITY OF ST LOUIS PARK 13:45:47R55CKSUM LOG23000VO
10Page -Council Check Summary
5/1/2009 -4/18/2009
Vendor AmountBusiness Unit Object
85.15PARK AND RECREATION BALANCE SH INVENTORYLIND ELECTRONICS INC
85.15
500.00GENERAL FUND BALANCE SHEET DEPOSITS PAYABLELINDSTROM'S CLEANING CONSTRUCT
500.00
191.31POSTAL SERVICES COMPUTER SERVICESLOGIS
39,320.13APPLICATION SUPPORT/SERVICE COMPUTER SERVICES
2,088.00NETWORK SUPPORT SERVICES COMPUTER SERVICES
41,599.44
203.00HOUSING REHAB G & A TRAININGMADDEN'S ON GULL LAKE
203.00
311.80INSPECTIONS G & A BUILDINGMASTERCRAFT EXTERIORS
311.80
80.00BASKETBALLOTHER CONTRACTUAL SERVICESMCBRIDE, STEPHEN
80.00
115.02PATCHING-PERMANENT OTHER IMPROVEMENT SUPPLIESMCCOY, WILLIAM PETROLEUM FUELS
115.02
12.27-BUILDING MAINTENANCE GENERAL SUPPLIESMENARDS
177.18PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICES
164.91
239.15PARK GROUNDS MAINTENANCE GENERAL SUPPLIESMETRO ATHLETIC SUPPLY
239.15
852.00POLICE G & A EQUIPMENT MTCE SERVICEMETRO SALES INC
852.00
424.00VOLLEYBALLOTHER CONTRACTUAL SERVICESMETRO VOLLEYBALL OFFICIALS
424.00
4,000.00SEWER UTILITY G&A SUBSCRIPTIONS/MEMBERSHIPSMETRO WATERSHED PARTNERS
4,000.00
170.00HUMAN RESOURCES RECRUITMENTMFSCB
170.00
Meeting of May 4, 2009 (Item No. 4c)
Subject: Vendor Claims Page 11
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11Page -Council Check Summary
5/1/2009 -4/18/2009
Vendor AmountBusiness Unit Object
878.59POLICE G & A POLICE EQUIPMENTMICRO CENTER
878.59
180.00WATER UTILITY G&A SEMINARS/CONFERENCES/PRESENTATMINNESOTA A W W A
180.00
759.28EMPLOYEE FLEXIBLE SPENDING B/S WAGE GARNISHMENTSMINNESOTA CHILD SUPPORT PYT CT
759.28
92.00WATER UTILITY G&A LICENSESMINNESOTA DEPT HEALTH
92.00
125.00HOUSING REHAB G & A TRAININGMINNESOTA GREEN COMMUNITIES
125.00
25.00ELECTRICAL SYSTEM MTCE LICENSESMINNESOTA REVENUE
25.00
50.00OPERATIONSTRAININGMINNESOTA SAFETY COUNCIL
50.00
29.00HUMAN RESOURCES TRAININGMN MANAGEMENT & BUDGET
29.00
800.00BASKETBALLOTHER CONTRACTUAL SERVICESMOSE, WILLIAM
800.00
1,306.58POLICE G & A POLICE EQUIPMENTMOTOROLA
1,306.58
61,201.44PARK AND RECREATION BALANCE SH INVENTORYMTI DISTRIBUTING CO
61,201.44
135.00SEWER UTILITY G&A TRAININGMWOA
135.00
88.00PRE-SCHOOL PROGRAMS OTHER CONTRACTUAL SERVICESNANCY'S CRAFT CAPERS
88.00
490.21PARK AND RECREATION BALANCE SH INVENTORYNAPA (GENUINE PARTS CO)
45.11BUILDING MAINTENANCE GENERAL SUPPLIES
Meeting of May 4, 2009 (Item No. 4c)
Subject: Vendor Claims Page 12
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12Page -Council Check Summary
5/1/2009 -4/18/2009
Vendor AmountBusiness Unit Object
474.67GENERAL REPAIR GENERAL SUPPLIES
16.39SEWER UTILITY G&A EQUIPMENT MTCE SERVICE
1,026.38
1,645.62SSD 1 G&A OTHER CONTRACTUAL SERVICESNATURAL REFLECTIONS VII LLC
1,730.93SSD 2 G&A OTHER CONTRACTUAL SERVICES
398.74SSD 3 G&A OTHER CONTRACTUAL SERVICES
3,775.29
9.00WESTWOOD G & A GENERAL SUPPLIESNATUREPRINT PAPER
9.00
157.58VEHICLE MAINTENANCE G&A GENERAL SUPPLIESNEP CORP
157.58
2,430.00STORM WATER UTILITY G&A OTHER IMPROVEMENT SERVICENEUMANNS ENTERPRISE
2,430.00
61.56ADMINISTRATION G & A TELEPHONENEXTEL COMMUNICATIONS
143.62HUMAN RESOURCES TELEPHONE
321.14RESEARCH & DEVELOPMENT TELEPHONE
54.56ASSESSING G & A TELEPHONE
105.63FINANCE G & A TELEPHONE
314.15EDA / HA REIMBURSEMENT TELEPHONE
1,210.97POLICE G & A TELEPHONE
596.06OPERATIONSTELEPHONE
54.67INSPECTIONS G & A TELEPHONE
334.42ENGINEERING G & A TELEPHONE
365.14PUBLIC WORKS OPS G & A TELEPHONE
112.01PARK AND REC G&A TELEPHONE
348.92ORGANIZED REC G & A TELEPHONE
225.67PARK MAINTENANCE G & A TELEPHONE
54.56ENVIRONMENTAL G & A TELEPHONE
263.94WESTWOOD G & A TELEPHONE
54.56REC CENTER/AQUATIC PARK SAL TELEPHONE
3,772.50-VEHICLE MAINTENANCE G&A MISCELLANEOUS
248.24VEHICLE MAINTENANCE G&A TELEPHONE
394.94WATER UTILITY G&A TELEPHONE
96.33SEWER UTILITY G&A TELEPHONE
1,588.59
418.91PARK AND RECREATION BALANCE SH INVENTORYNORTHERN SAFETY TECHNOLOGY INC
Meeting of May 4, 2009 (Item No. 4c)
Subject: Vendor Claims Page 13
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13Page -Council Check Summary
5/1/2009 -4/18/2009
Vendor AmountBusiness Unit Object
418.91
4,429.19WATER UTILITY G&A OTHER IMPROVEMENT SERVICENORTHERN WATER WORKS SUPPLY
4,429.19
20.00HUMAN RESOURCES TRAININGNORTHSTAR CHAPTER APA
20.00
50.00ANIMAL CONTROL OTHER CONTRACTUAL SERVICESOAK KNOLL ANIMAL HOSPITAL
50.00
54.09ADMINISTRATION G & A GENERAL SUPPLIESOFFICE DEPOT
39.35DESKTOP SUPPORT/SERVICES EQUIPMENT MTCE SERVICE
52.36ASSESSING G & A OFFICE SUPPLIES
94.74FINANCE G & A OFFICE SUPPLIES
86.45POLICE G & A OFFICE SUPPLIES
17.56SUPPORT SERVICES OFFICE SUPPLIES
249.58PUBLIC WORKS G & A OFFICE SUPPLIES
53.32ORGANIZED REC G & A OFFICE SUPPLIES
647.45
131.86NETWORK SUPPORT SERVICES DATACOMMUNICATIONSOFFICE OF ENTERPRISE TECHNOLOG
62.86VOICE SYSTEM MTCE TELEPHONE
4,312.48FACILITY OPERATIONS TELEPHONE
103.92NEIGHBORHOOD OUTREACH TELEPHONE
779.36COMMUNICATIONS/GV REIMBURSEABL TELEPHONE
5,390.48
217.01PORTABLE TOILETS/FIELD MAINT OTHER CONTRACTUAL SERVICESON SITE SANITATION
217.01
380.00WATER UTILITY G&A OTHER CONTRACTUAL SERVICESPACE ANALYTICAL SERVICES INC
380.00
169.55GENERAL FUND BALANCE SHEET DEPOSITS PAYABLEPARK MIDWEST LLC
169.55
1,440.00EMPLOYEE FLEX SPEND G&A TUITIONPARKER, JON
1,440.00
550.00SPECIAL EVENTS OTHER CONTRACTUAL SERVICESPARTY UNIT
200.00SUMMER FIELDTRIPS OTHER CONTRACTUAL SERVICES
Meeting of May 4, 2009 (Item No. 4c)
Subject: Vendor Claims Page 14
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14Page -Council Check Summary
5/1/2009 -4/18/2009
Vendor AmountBusiness Unit Object
750.00
10,413.90COMM & MARKETING G & A PRINTING & PUBLISHINGPERNSTEINER CREATIVE GROUP INC
10,413.90
304.59PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICESPETERSEN ALUMINUM CORP
304.59
8.48WATER UTILITY G&A BLDG/STRUCTURE SUPPLIESPETTY CASH
7.69WATER UTILITY G&A OTHER CONTRACTUAL SERVICES
23.00SEWER UTILITY G&A SEMINARS/CONFERENCES/PRESENTAT
39.17
69.40WESTWOOD G & A GENERAL SUPPLIESPETTY CASH - WWNC
5.45WESTWOOD G & A MILEAGE-PERSONAL CAR
5.98SCHOOL GROUPS GENERAL SUPPLIES
80.83
7.27-STORM WATER UTILITY BAL SHEET DUE TO OTHER GOVTSPOLLARDWATER.COM
119.12STORM WATER UTILITY G&A SMALL TOOLS
111.85
124.35PARK AND RECREATION BALANCE SH INVENTORYPOMP'S TIRE SERVICE INC
124.35
2.60PARK AND RECREATION BALANCE SH INVENTORYPRAIRIE LAWN & GARDEN
2.60
231.37BEAUTIFICATION / FLOWERS LANDSCAPING MATERIALSPRAIRIE RESTORATIONS INC
231.37
.94-PARK AND RECREATION BALANCE SH DUE TO OTHER GOVTSPRECISION MOUNTING TECHNOLOGIE
15.40VEHICLE MAINTENANCE G&A GENERAL SUPPLIES
14.46
6,810.00PE DESIGN IMPROVEMENTS OTHER THAN BUILDIPROGRESSIVE CONSULTING ENGINEE
6,810.00
30.83PARK AND RECREATION BALANCE SH INVENTORYQUEST ENGINEERING INC
30.83
359.97BEAUTIFICATION / FLOWERS OTHER IMPROVEMENT SUPPLIESRAINBOW TREECARE
Meeting of May 4, 2009 (Item No. 4c)
Subject: Vendor Claims Page 15
4/29/2009CITY OF ST LOUIS PARK 13:45:47R55CKSUM LOG23000VO
15Page -Council Check Summary
5/1/2009 -4/18/2009
Vendor AmountBusiness Unit Object
359.97
1,952.06FACILITY OPERATIONS GARBAGE/REFUSE SERVICERANDY'S SANITATION INC
879.63REC CENTER BUILDING GARBAGE/REFUSE SERVICE
85.74WATER UTILITY G&A GARBAGE/REFUSE SERVICE
650.62SOLID WASTE COLLECTIONS GARBAGE/REFUSE SERVICE
3,568.05
7,500.00ESCROWSPMC ESCROWREYNOLDS, KENNETH
7,500.00
427.25PRINTING/REPRO SERVICES EQUIPMENT MTCE SERVICERICOH CORP
427.25
6,462.72WATER UTILITY G&A OTHER CONTRACTUAL SERVICESRMR SERVICES
6,462.72
230.00ADMINISTRATION G & A SUBSCRIPTIONS/MEMBERSHIPSROTARY CLUB OF SLP
230.00SUPERVISORYSUBSCRIPTIONS/MEMBERSHIPS
460.00
1,260.00TENNISOTHER CONTRACTUAL SERVICESRUDDY, WILLIAM
1,260.00
100.00GREEN REMODELING PROGRAM OTHER CONTRACTUAL SERVICESSAGE, KATE
100.00
1,125.17BUILDING MAINTENANCE BLDG/STRUCTURE SUPPLIESSCAN AIR FILTER INC
1,125.17
673.08PARK AND RECREATION BALANCE SH INVENTORYSCHARBER & SONS
673.08
17.19OFF-LEASH DOG PARK GENERAL SUPPLIESSCHERER BROS. LUMBER CO.
4,709.48PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICES
4,726.67
37,086.07PE INVEST/REVIEW/PER IMPROVEMENTS OTHER THAN BUILDISEH
37,086.07
346.80FITNESS PROGRAMS OTHER CONTRACTUAL SERVICESSHEEHAN, ALEEAH
346.80
Meeting of May 4, 2009 (Item No. 4c)
Subject: Vendor Claims Page 16
4/29/2009CITY OF ST LOUIS PARK 13:45:47R55CKSUM LOG23000VO
16Page -Council Check Summary
5/1/2009 -4/18/2009
Vendor AmountBusiness Unit Object
77.48PAINTINGOTHER IMPROVEMENT SUPPLIESSHERWIN WILLIAMS
77.48
70.00SOLID WASTE COLLECTIONS GARBAGE/REFUSE SERVICESKB ENVIRONMENTAL
70.00
1,583.72EMPLOYEE FLEXIBLE SPENDING B/S UNION DUESSLP ASSOC OF FIREFIGHTERS #993
1,583.72
144.34ADMINISTRATION G & A MEETING EXPENSESONGLE, LISA
39.62HUMAN RESOURCES ORGANIZATIONAL DEVELOPMENT
183.96
155.25VOICE SYSTEM MTCE EQUIPMENT MTCE SERVICESPECTRUM SOLUTIONS
155.25
382.86WATER UTILITY G&A IMPROVEMENTS OTHER THAN BUILDISPS COMPANIES INC
382.86
35.63PE INVEST/REVIEW/PER IMPROVEMENTS OTHER THAN BUILDISRF CONSULTING GROUP INC
5,121.16PE DESIGN IMPROVEMENTS OTHER THAN BUILDI
31,735.45PE PLANS/SPECS IMPROVEMENTS OTHER THAN BUILDI
2,253.74CE INSPECTION IMPROVEMENTS OTHER THAN BUILDI
10,579.71CE DESIGN IMPROVEMENTS OTHER THAN BUILDI
49,725.69
1,160.60ATHLETIC CAMPS OTHER CONTRACTUAL SERVICESST LOUIS PARK TOWN TEAM
1,160.60
441.77PATCHING-PERMANENT OTHER IMPROVEMENT SUPPLIESST PAUL, CITY OF
213.21PATCHING TEMPORARY OTHER IMPROVEMENT SUPPLIES
654.98
912.00WATER UTILITY G&A EQUIPMENT MTCE SERVICESTELLAR ENERGY SERVICES INC
912.00
146.66WATER UTILITY G&A GENERAL CUSTOMERSSTEP
146.66
10,163.75REILLY BUDGET GENERAL PROFESSIONAL SERVICESSUMMIT ENVIROSOLUTIONS INC
10,163.75
Meeting of May 4, 2009 (Item No. 4c)
Subject: Vendor Claims Page 17
4/29/2009CITY OF ST LOUIS PARK 13:45:47R55CKSUM LOG23000VO
17Page -Council Check Summary
5/1/2009 -4/18/2009
Vendor AmountBusiness Unit Object
39.33ADMINISTRATION G & A LEGAL NOTICESSUN NEWSPAPERS
39.33
241.00SOLID WASTE G&A SUBSCRIPTIONS/MEMBERSHIPSSWANA
241.00
100.00BASKETBALLOTHER CONTRACTUAL SERVICESSWEELEY, DAVID
100.00
45.52POLICE G & A OPERATIONAL SUPPLIESTARGET BANK
45.52
113.52ADMINISTRATION G & A OTHER CONTRACTUAL SERVICESTELELANGUAGE INC
113.52
186.10BUILDING MAINTENANCE EQUIPMENT MTCE SERVICETENNANT SALES AND SERVICE CO.
186.10
97.00BUILDING MAINTENANCE BUILDING MTCE SERVICETERMINIX INT
97.00
17.00OPERATIONSOPERATIONAL SUPPLIESTEXA TONKA TAILORING
17.00
121.62ADMINISTRATION G & A LONG TERM DISABILITYTHE HARTFORD - PRIORITY ACCOUN
106.46HUMAN RESOURCES LONG TERM DISABILITY
31.00COMM & MARKETING G & A LONG TERM DISABILITY
83.46IT G & A LONG TERM DISABILITY
39.12ASSESSING G & A LONG TERM DISABILITY
143.58FINANCE G & A LONG TERM DISABILITY
223.10COMM DEV G & A LONG TERM DISABILITY
34.95FACILITIES MCTE G & A LONG TERM DISABILITY
241.47POLICE G & A LONG TERM DISABILITY
153.39OPERATIONSLONG TERM DISABILITY
147.77INSPECTIONS G & A LONG TERM DISABILITY
87.32PUBLIC WORKS G & A LONG TERM DISABILITY
112.52ENGINEERING G & A LONG TERM DISABILITY
40.78PUBLIC WORKS OPS G & A LONG TERM DISABILITY
164.17ORGANIZED REC G & A LONG TERM DISABILITY
40.78PARK MAINTENANCE G & A LONG TERM DISABILITY
33.99ENVIRONMENTAL G & A LONG TERM DISABILITY
Meeting of May 4, 2009 (Item No. 4c)
Subject: Vendor Claims Page 18
4/29/2009CITY OF ST LOUIS PARK 13:45:47R55CKSUM LOG23000VO
18Page -Council Check Summary
5/1/2009 -4/18/2009
Vendor AmountBusiness Unit Object
33.99WESTWOOD G & A LONG TERM DISABILITY
35.93REC CENTER/AQUATIC PARK SAL LONG TERM DISABILITY
34.95VEHICLE MAINTENANCE G&A LONG TERM DISABILITY
33.04HOUSING REHAB G & A LONG TERM DISABILITY
40.78WATER UTILITY G&A LONG TERM DISABILITY
3,250.91EMPLOYEE FLEX SPEND G&A LONG TERM DISABILITY
5,235.08
220.00ADMINISTRATION G & A OTHER CONTRACTUAL SERVICESTIMESAVER OFF SITE SECRETARIAL
220.00
1,232.47ESCROWSDuke Construction-Mps West TSTKDA
1,232.47
590.24SNOW PLOWING OTHER CONTRACTUAL SERVICESTWIN CITY OUTDOOR SERVICES INC
660.00SSD 1 G&A OTHER CONTRACTUAL SERVICES
348.00SSD 3 G&A OTHER CONTRACTUAL SERVICES
1,598.24
140.53PARK AND RECREATION BALANCE SH INVENTORYTWIN CITY SAW & SERVICE CO
140.53
263.90OPERATIONSOPERATIONAL SUPPLIESUNIFORMS UNLIMITED (FIRE)
263.90
344.95WATER UTILITY G&A GENERAL CUSTOMERSUNITED PROPERTIES
344.95
370.65EMPLOYEE FLEXIBLE SPENDING B/S UNITED WAYUNITED WAY OF MINNEAPOLIS AREA
370.65
400.00PUBLIC WORKS G & A SEMINARS/CONFERENCES/PRESENTATUNIVERSITY OF MINNESOTA REGIST
200.00ENGINEERING G & A SEMINARS/CONFERENCES/PRESENTAT
600.00
32.07OPERATIONSOPERATIONAL SUPPLIESVALLEY NATIONAL GASES WV LLC
18.52SEWER UTILITY G&A GENERAL SUPPLIES
50.59
5,543.19WATER UTILITY G&A OTHER IMPROVEMENT SERVICEVALLEY-RICH CO INC
5,543.19
Meeting of May 4, 2009 (Item No. 4c)
Subject: Vendor Claims Page 19
4/29/2009CITY OF ST LOUIS PARK 13:45:47R55CKSUM LOG23000VO
19Page -Council Check Summary
5/1/2009 -4/18/2009
Vendor AmountBusiness Unit Object
142.05DESKTOP SUPPORT/SERVICES DATACOMMUNICATIONSVERIZON WIRELESS
1,365.19VOICE SYSTEM MTCE TELEPHONE
1,507.24
49.00PUBLIC WORKS G & A SUBSCRIPTIONS/MEMBERSHIPSWASTE & RECYCLING NEWS
49.00
42.75SOLID WASTE G&A GARBAGE/REFUSE SERVICEWASTE MANAGEMENT
42.75
899.76WATER UTILITY G&A OTHER IMPROVEMENT SERVICEWATER CONSERVATION SERVICE INC
899.76
32,200.00WAYSIDE HOUSE OTHER CONTRACTUAL SERVICESWAYSIDE HOUSE INC
32,200.00
6.32-PARK AND RECREATION BALANCE SH DUE TO OTHER GOVTSWAYTEK
103.53GENERAL REPAIR GENERAL SUPPLIES
97.21
4.36-GENERAL FUND BALANCE SHEET DUE TO OTHER GOVTSWEST PAYMENT CENTER
71.48HUMAN RESOURCES GENERAL SUPPLIES
67.12
49.65PARK AND RECREATION BALANCE SH INVENTORYWHEELER'S AUTOBODY SUPPLY
3.03-PARK AND RECREATION BALANCE SH DUE TO OTHER GOVTS
46.62
302.25COMMUNICATIONS/GV REIMBURSEABL TRAININGWILLENBRING, ANDY
302.25
534.50INSPECTIONS G & A GENERAL SUPPLIESWILLIAMS SCOTSMAN INC
534.50
21.93OPERATIONSELECTRIC SERVICEXCEL ENERGY
27,422.46PUBLIC WORKS OPS G & A ELECTRIC SERVICE
3,351.43PARK MAINTENANCE G & A ELECTRIC SERVICE
28.40BRICK HOUSE (1324)GENERAL SUPPLIES
61.99WW RENTAL HOUSE (1322)GENERAL SUPPLIES
1,744.95REILLY BUDGET ELECTRIC SERVICE
1,772.61STORM WATER UTILITY G&A ELECTRIC SERVICE
34,403.77
Meeting of May 4, 2009 (Item No. 4c)
Subject: Vendor Claims Page 20
4/29/2009CITY OF ST LOUIS PARK 13:45:47R55CKSUM LOG23000VO
20Page -Council Check Summary
5/1/2009 -4/18/2009
Vendor AmountBusiness Unit Object
1,140.00PRE-SCHOOL PROGRAMS OTHER CONTRACTUAL SERVICESYOUNG ARTIST RESOURCE, LLC
1,140.00
977.35PATCHING-PERMANENT SMALL TOOLSZACKS INC
977.35
890.34SWEEPINGEQUIPMENT PARTSZARNOTH BRUSH WORKS INC
890.34
325.00SOFTBALLPROGRAM REVENUEZERWAS, CRYSTAL
325.00
639.00PARK AND RECREATION BALANCE SH INVENTORYZIEBART OF MINNESOTA INC
39.00-PARK AND RECREATION BALANCE SH DUE TO OTHER GOVTS
600.00
239.60ORGANIZED REC G & A PRINTING & PUBLISHINGZIP PRINTING
239.60
Report Totals 762,315.31
Meeting of May 4, 2009 (Item No. 4c)
Subject: Vendor Claims Page 21
Meeting Date: May 4, 2009
Agenda Item #: 8a
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Project Report: Alabama Avenue - MSA Street Improvement Project – Project No. 2009-1100
(Continued from April 6, 2009 City Council Meeting).
RECOMMENDED ACTION:
Motion to Adopt Resolution accepting report, establishing and ordering Improvement Project No.
2009-1100, approving plans and specifications, and authorizing advertisement for bids.
POLICY CONSIDERATION:
1. Does the City Council wish staff to continue with the necessary steps to deliver this project in
2009?
2. Does the City Council wish staff to incorporate traffic calming elements (bump-outs) at certain
intersections within the project limits
BACKGROUND:
At the April 6, 2009 City Council meeting, staff from the Engineering Division presented the
Project Report for the Alabama Avenue, MSA Street Improvement Project – Project No. 2009-
1100. Project No. 2009-1100 is part of the 2009 Capital Improvement Program scheduled for
construction in 2009. The attached Project Report from that meeting provides information about
the proposed construction on Alabama Avenue.
During the discussion of the report, Council asked if bump-outs at the intersections had been
incorporated into the project and if not, what traffic calming elements or pedestrian safety
improvements were included with the project. Staff explained that bump-outs had been looked at
during the project development but not included in the final design due to the costs involved for
storm sewer modifications to accommodate the bump-outs. Instead, edge striping was intended for
use as a traffic calm element. The traffic lanes are to be striped at the minimum State Aid allowed
lane width of eleven feet (11 ft).
Council requested staff to investigate the use of bump-outs at the intersections of Cambridge Street,
Goodrich Avenue and Oxford Street to determine feasibility and additional costs involved in adding
the bump-outs. A motion was passed to continue this item to a future City Council meeting.
Meeting of May 4, 2009 (Item No. 8a) Page 2
Subject: Project Report – Alabama Avenue - MSA Street Improvement Project No. 2009-1100
ANALYSIS:
Engineering staff determined that bump-outs are feasible at each of the following intersections:
Oxford Street, Goodrich Avenue, Cambridge Street and W. 39th Street. The bump outs extend out
four feet from the existing curb line reducing the street width to 28 feet at the intersections. This
reduced width is only along Alabama Avenue. The 28 foot width provides adequate room for larger
vehicles like fire trucks to make turns at the corners. There is also adequate width for on-street
bicycles to pass through the intersection as well. The attached drawing depicts the configuration of
each of the bump-outs at the intersections.
The additional work and costs involved with constructing the bump-outs varies at each intersection.
Replacing curb and sidewalk will be required at all locations. Replacing and modifying the storm
sewer (catch basins, manholes and pipe) will be required at the intersections of Oxford, Cambridge
and W. 39th Street. The table below indicates the additional costs involved with constructing the
bump-outs at each intersection.
INTERSECTION ESTIMATED COSTS TO ADD BUMP-OUTS
Oxford Street $29,620
Goodrich Avenue $4,075
Cambridge Street $48,325
W. 39th Street $9,725
TOTAL $91,745
Staff anticipates about an additional two to three weeks will be added to the project timeline to
construct all four bump outs (Note – the City Council can chose to do all or some of the bump
outs). At those intersections with storm sewer work, the road will need to be closed while the storm
sewer construction work is occurring. Staff anticipates about a 2 or 3 day closure period at each
intersection (Oxford, Cambridge and W. 39th St.) to accommodate the storm sewer construction.
PUBLIC PROCESS:
The overall public process is described in the original Project Report. In addition, staff has notified
the adjacent residents along Alabama Avenue that the City Council will be considering adding
bump-outs to the project at the May 4, 2009 City Council meeting. The notice invites residents to
attend the May 4th City Council meeting or call the Project Manager with questions or comments
prior to the meeting.
At the April 6, 2009 City Council meeting, a resident in the 3900 block of Alabama Avenue, south
of the railroad crossing, provided comment on the project and complained about the on-street
parking in front of his home. The resident explained that people patronizing Bunny’s Restaurant
oftentimes park along Alabama. He was concerned that the overflow parking causes safety issues and
sometimes makes it difficult to enter the residential driveways when cars are parked too close.
Members of the City’s Traffic Control Committee, including staff from Engineering, Public Works
Operations and the Police Department, met recently to discuss this issue. As a result, staff
recommends the following action plan: Police will provide increased enforcement to ensure cars do
Meeting of May 4, 2009 (Item No. 8a) Page 3
Subject: Project Report – Alabama Avenue - MSA Street Improvement Project No. 2009-1100
not park too close to driveways. City Ordinance states that no vehicle shall park within 5 feet of a
public or private driveway or alley. Staff recommends that residents along this stretch of Alabama
call the Police Department to report parking violations in front of their homes. Should parking
violations persist or increase then staff feels additional signage or painting the curbs yellow within
the 5 foot no parking area may need to be considered. Currently there is no policy or practice of
painting curbs yellow within the City.
Project Timeline:
Should the City Council approve the Project Report, it is anticipated that the following schedule can
be met:
• Approval of Plans/Authorization to Bid by City Council May 4
• Advertise for bids Mid-Late May
• Bid Opening June 2, 2009
• Bid Tab Report to City Council; Award contract June15, 2009
• Begin Construction
• Complete Construction
Early July, 2009
October, 2009
FINANCIAL OR BUDGET CONSIDERATION:
This project will be funded by State Aid funds (gas tax monies) and the City’s utility fund. The
previous Engineer’s estimate in the original Project Report was $768,000, including 10% for
contingencies and 8% for engineering & administration. Since the preparation of the original
Engineer’s estimate, staff has received several bids for the City’s annual Pavement Management
Project. Based on what was received in those bids, staff has updated the unit costs for each of the
items proposed for construction in the Alabama Avenue Project. As a result the Engineer’s estimate
has increased to $837,900 for a project with no bump-outs. Adding bump-outs at the four locations
would add $91,745 to project costs. As a result of the possible additional costs to this project, staff
will need to revaluate the MSA Street Rehabilitation program for the next five years. The CIP
budget for the 2009 MSA Street Rehabilitation Project is $635,000. With a potential cost of
$930,000 for this year’s project, future projects will need to be delayed unless other funding sources
were found.
VISION CONSIDERATION:
Not Applicable.
Attachments: Resolution
Original Project Report from the April 6, 2009 City Council meeting
Layout Drawing with bump-outs at intersections
Prepared by: Jim Olson, Engineering Project Manager
Reviewed by: Scott Brink, City Engineer
Mike Rardin, Public Works Director
Approved by: Tom Harmening, City Manager
Meeting of May 4, 2009 (Item No. 8a) Page 4
Subject: Project Report – Alabama Avenue - MSA Street Improvement Project No. 2009-1100
RESOLUTION NO. 09-_____
RESOLUTION ACCEPTING THE PROJECT REPORT,
ESTABLISHING IMPROVEMENT PROJECTS NO. 2009-1100
APPROVING PLANS AND SPECIFICATIONS, AND AUTHORIZING
ADVERTISEMENT FOR BIDS FOR IMPROVEMENT PROJECTS NO. 2009-1100
WHEREAS, the City Council of the City of St. Louis Park has received a report from the
City Engineer related to the 2009 MSA Street Improvement Program.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of St. Louis
Park, Minnesota, that:
1. The Project Report regarding Project No. 2009-1100 is hereby accepted.
2. Such improvements as proposed are necessary, cost effective, and feasible as detailed in the
Project Report.
3. The proposed project, designated as Project No. 2009-1100 is hereby established and
ordered.
4. The plans and specifications for the making of these improvements, as prepared under the
direction of the City Engineer, or designee, are approved.
5. The City Clerk shall prepare and cause to be inserted at least two weeks in the official
newspaper and in the Construction Bulletin an advertisement for bids for the making of said
improvements under said-approved plans and specifications. The advertisement shall appear
not less than ten (10) days prior to the date and time bids will be received by the City Clerk,
and that no bids will be considered unless sealed and filed with the City Clerk and
accompanied by a bid bond payable to the City for five (5) percent of the amount of the bid.
6. The City Engineer, or designee, shall report the receipt of bids to the City Council shortly
after the letting date. The report shall include a tabulation of the bid results and a
recommendation to the City Council.
Reviewed for Administration: Adopted by the City Council May 4, 2009
City Manager
Mayor
Attest:
City Clerk
Meeting of May 4, 2009 (Item No. 8a) Page 5
Subject: Project Report – Alabama Avenue - MSA Street Improvement Project No. 2009-1100
Meeting Date: April 6, 2009
Agenda Item #: 8a
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Project Report: Alabama Avenue - MSA Street Improvement Project – Project No. 2009-1100
RECOMMENDED ACTION:
Motion to adopt resolution accepting this report, establishing and ordering Improvement Project
No. 2009-1100, approving plans and specifications, and authorizing advertisement for bids.
POLICY CONSIDERATION:
Does the City Council wish staff to continue with the necessary steps to deliver this project in 2009?
BACKGROUND:
The Municipal State Aid (MSA) street system is a network of streets, designated by the City, which
are eligible for funding from the state for periodic maintenance and reconstruction. MSA streets are
typically those major streets which have higher volumes of traffic and are required to be constructed
to a higher standard.
During the past several years, staff identified the need to rehabilitate portions of the MSA street
system through the City’s Pavement Management Program. The Pavement Management Program
was developed to extend pavement life and enhance system-wide performance in a cost-effective and
efficient way by providing the right maintenance or repair at the right time. Using the City’s
pavement management software, staff obtains street condition ratings and monitors their
performance. Staff then evaluates the condition of streets and selects cost-effective treatments to
extend pavement life.
The MSA system is analyzed at the same time as the rest of the residential street network as part of
the overall pavement management program. Rather than maintaining MSA streets on an area
basis, like the residential street pavement management methodology, these streets are identified for
repair or reconstruction based on their current condition. Through the CIP process, MSA projects
are then programmed for major maintenance, rehabilitation or reconstruction.
Meeting of May 4, 2009 (Item No. 8a) Page 6
Subject: Project Report – Alabama Avenue - MSA Street Improvement Project No. 2009-1100
ANALYSIS:
The following State Aid street segments identified for major maintenance, rehabilitation or
reconstruction efforts in 2009 are:
Street Start Point End Point Repair/Rehab. Type
Alabama Avenue Excelsior Blvd W. 36th Street Pavement Rehabilitation
Texas Avenue W. 36th Street Hwy 7 Mill and Overlay
Staff is requesting approval of the Alabama Avenue project at the April 6, 2009 City Council
meeting. The project approval request for the Texas Avenue project is anticipated to occur at the
June 1, 2009 City Council meeting.
The Alabama Avenue project involves pavement rehabilitation where the entire pavement is removed
full depth and then replaced with new asphalt pavement. The project will involve widening a
portion of Alabama Avenue from 36 feet to 38 feet to meet State Aid standards. According to State
Aid standards, a street with parking allowed on both sides must have a minimum width of 38 feet.
The segment of street to be widened begins near the west entrance to Bunny’s Restaurant parking
area and continues north approximately one block to the railway crossing. North of the railway
crossing the roadway will remain at 36 feet wide. Staff successfully pursued a variance request to
allow the roadway to remain at its current width for the portion of Alabama Avenue that begins at
the railway crossing and continues north to W. 36th Street. The variance was approved by the
Minnesota Department of Transportation (Mn/DOT) State Aid Office.
The project work will include storm water drainage improvements. Currently, a drainage and
flooding problem exists just south of the railway crossing at the property on the west side of Alabama
Avenue (3930). Drainage from the street at this location pools along the south edge of the railway
crossing, then drains west into the railroad right-of-way and the backyards of residential properties.
During large rain events, significant water can flood the backyards of those properties just south of
the railway. To correct the problem, two new storm water catch basins will be installed just south of
the railway crossing. A new storm sewer trunk line will also be installed beneath the roadway to
carry this storm water north to W. 39th Street where it will connect to the existing storm sewer
system.
Other work associated with the project includes: underground utility structure repairs (manholes and
catch basins), hydrant replacement, water service line relocation (8 properties), repairs on the
concrete curb and sidewalk widening. Approximately a third of the sidewalk along Alabama Avenue
will be widened from four feet to five feet to allow the city to better maintain snow clearing
operations during the winter.
The project is anticipated to last about three months. During construction local traffic will be
allowed on Alabama Avenue. However, there may be periods of inconvenience during the daytime
working hours. It is anticipated that a portion of Alabama will have to be closed while the storm
sewer construction is occurring near the railway crossing. During the road closure, traffic will be
directed east to Yosemite Avenue. It is anticipated that this closure will last about two to three days.
Meeting of May 4, 2009 (Item No. 8a) Page 7
Subject: Project Report – Alabama Avenue - MSA Street Improvement Project No. 2009-1100
The Engineering Staff has prepared plans and specifications for the Alabama Avenue project.
Because MSA funds will be used to pay for this project, it is necessary for Mn/DOT to review and
approve the plans prior to construction. The plans have been reviewed by Mn/DOT with minor
corrections requested. We anticipate final approval by early April. Mn/DOT approval must be
obtained prior to opening of bids to obtain MSA reimbursement for this work.
PUBLIC PROCESS:
Staff began the public process in October 2008 when the first public informational meeting was held
on October 22nd. At that meeting, staff introduced the proposed project and described in general
what construction work was being considered and what the anticipated timing of the project would
be. The purpose of the meeting was to gather input from the residents and property owners on
roadway issues and opportunities for improvement that could be included in the plans. Staff also
discussed the issue of parking and street width with regards to meeting the State Aid standards.
About 26 people attended the meeting.
Based on the comments received at the first public meeting, staff decided to send a written survey to
the abutting property owners along the project to gage their preferences about widening the street or
restricting parking along one side of the street. Staff explained that a variance request would be
pursued to keep the street at its current width with parking allowed on both sides. However, if a
variance was not granted then the street would either have to be widened or have parking restricted
on one side of the street. Twenty-four residents responded to the survey with most preferring
parking restrictions over widening the roadway.
As discussed earlier in the report, staff was granted a variance by Mn/DOT for this project, therefore
only one project design alternative was developed which was then presented at a second public
informational meeting on February 12, 2009. At the meeting, staff presented plans for the residents
to view and comment on. Staff addressed questions about the impacts of the construction work,
access issues and project timing. Six (6) people attended the second meeting.
Notification will be sent to the same residents along the project about the scheduled project approval
at April 6th City Council meeting. Prior to the start of construction, letters will be mailed to the
adjacent property owners and tenants providing details of the project schedule. The city’s website
and the Park Perspective will also provide information on the proposed project.
Meeting of May 4, 2009 (Item No. 8a) Page 8
Subject: Project Report – Alabama Avenue - MSA Street Improvement Project No. 2009-1100
Project Timeline:
Should the City Council approve the Project Report, it is anticipated that the following schedule can
be met:
• Approval of Plans/Authorization to Bid by City Council April 6
• Advertise for bids Mid April
• Bid Opening April 30, 2009
• Bid Tab Report to City Council; Award contract May 18, 2009
• Begin Construction
• Complete Construction
June, 2009
September, 2009
FINANCIAL OR BUDGET CONSIDERATION:
This project will be funded by State Aid funds (gas tax monies) and the City’s utility fund. The
Engineer’s estimate for the total cost of the project is $768,000 which includes 10% for
contingencies and 8% for engineering & administration.
VISION CONSIDERATION:
Not Applicable.
Attachments: Resolution
Map of Project Location
Prepared by: Jim Olson, Engineering Project Manager
Reviewed by: Scott Brink, City Engineer
Mike Rardin, Public Works Director
Approved by: Tom Harmening, City Manager
Meeting of May 4, 2009 (Item No. 8a)
Subject: Project Report -- Alabama Avenue -- MSA Street Improvement Project No. 2009-1100 Page 9
Meeting Date: May 4, 2009
Agenda Item #: 8b
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Minor Amendment to the West End PUD and Sign Variance, 1600 West End Boulevard and 5370
16th Street West, Case No.: 09-07-VAR, 09-08-PUD.
RECOMMENDED ACTION:
Planning Commission and City staff recommend approval of:
• Resolution granting a Sign Variance based on the findings and subject to conditions ; and
• Resolution Amending and Restating Resolution Nos. 08-057 and 08-128 relating to a Final
Planned Unit Development
POLICY CONSIDERATION:
Is the sign plan for the Shops at West End consistent with planned unit development objectives?
Does the request meet the criteria for granting a sign area variance?
REQUEST DESCRIPTION:
AD West End, LLC requests a variance to the total sign area allowed at the Shops at West End. The
applicant submitted a sign plan that details the proposed identification signs, traffic signs, and
internal private directional signs for the shopping center. Not all of these types of signs are regulated
by the zoning code, however, the plans provide context to the request. The sign plan also includes
two specific tenant sign plans that illustrate the scale of the proposed signs compared to the building
wall. The Rainbow Foods sign plan meets the criteria, but the Showplace Theater sign does not.
The variance request is to allow individual tenant wall signs that are up to the currently allowed
maximum size (300 square feet), but without counting toward the total sign area for the site.
Additionally, the request is to allow private directional signs that are over 42 inches tall.
BACKGROUND:
In April 2008, the City Council approved the Final Planned Unit Development (PUD) for the retail
portion of the West End project. The applicant presented concept sign plans during the PUD
review, but the City did not approve the sign plan at that time. Instead, a condition of approval
required sign plan approval by the Community Development Director and Zoning Administrator.
However, because of the request for variances, the sign plan is before City Council for consideration.
Meeting of May 4, 2009 (Item No. 8b) Page 2
Subject: Minor Amendment to the West End PUD and Sign Variance
PROCESS:
The Planning Commission held a public hearing for the sign area variance. No one spoke at the
public hearing and the Planning Commission recommended approval of the request. The hearing
notice was mailed to surrounding property owners within 350 feet and published in the official
newspaper. Minor PUD amendments require only City Council review and approval.
SITE LOCATION:
Photo courtesy of Duke Construction, April 2009
SIGN VARIANCE ANALYSIS:
The maximum total sign area for the Shops at West End is 1,000 square feet. The maximum size
sign face is 300 square feet. Under the zoning code, tenant wall signs that are 150 square feet or
smaller do not count toward the 1,000 total sign area for the lot. Similarly, directional signs that are
42 inches or shorter do not count toward the total sign area.
The applicant requests approval of a variance to allow more than 1,000 square feet of total sign area.
The proposed sign plan will exceed the maximum total sign area of 1,000 square feet, because some
tenant wall signs would be larger than 150 square feet, and because the directional signs will be taller
than 42 inches.
Sign Plan Description:
The applicant provided as much detail regarding the proposed sign plan as possible. Attached to the
report you will find several maps and graphics to illustrate the location, size and style of the shopping
center signs. Also attached are two tenant sign plans.
Meeting of May 4, 2009 (Item No. 8b) Page 3
Subject: Minor Amendment to the West End PUD and Sign Variance
The applicant proposes two shopping center identification signs in the development. The first is a
two-sided monument sign on Park Place Boulevard that identifies the project and up to six tenants
in the shopping center. This sign uses up half of the 1,000 total square feet allowed. There is also
an identification sign on the canopy over the pedestrian arcade, which does not count toward the
total sign area.
Proposed Shops at West End Tenant Sign Criteria:
Below is an excerpt of the proposed rules for tenant signs at the Shops at West End:
Each tenant shall be permitted an aggregate maximum graphic area (sign area) as
determined by the following formula:
1) Seven percent (7%) of each tenant wall, with such 7% limited to each wall and
no ability to aggregate such 7% and redistribute to other tenant walls. For
example, a tenant with 20 lineal feet of storefront and a wall height of 25 feet
(500 square feet wall area) may have a sign that is up to 35 square feet.
2) The width of tenant wall signs shall be limited to no more than 80% of the
width of the tenant’s storefront.
3) Tenants occupying less than 10,000 square feet shall have letters no more than
48” in height and tenants occupying 10,000 square feet or more shall be
permitted letters no larger than 96” in height.
4) An individual tenant sign face shall not exceed 300 square feet.
The sign plan also proposes a series of directional signs for vehicles or pedestrians. The proposed
signs are four square feet and mounted on 8’-8” tall poles. The ordinance exempts directional signs
from the total sign area only if they 42 inches tall or less. Therefore, these signs also count toward
the 1,000 square feet total sign area and add to variance requested by the applicant.
The monument sign (500 square feet), directional signs (84 square feet), and Showplace Theater
signs (1,174 square feet) all count toward the total sign area and exceed the 1,000 square feet total
sign area allowed. In addition, any other tenant sign faces exceeding 150 square feet would add to
the total sign area. Therefore, the total sign area resulting from the Shops at West End Sign Plan
may change over time and proposes dynamic variance. However, no tenant signs will exceed 7% of
the building wall area, and no sign face will be over 300 square feet.
The following table outlines the portions of the request that comply or do not comply with zoning
code requirements.
Meeting of May 4, 2009 (Item No. 8b) Page 4
Subject: Minor Amendment to the West End PUD and Sign Variance
Sign Code Compliance Table
CATEGORY MAXIMUM PROPOSED MET?
Max. Total
Sign Area
1,000 sq. ft. Monument Sign = 500 sq. ft.
ShowPlace Theater’s Signs = 1,174 sq. ft.
Directional Signs = 84 sq. ft.
+ Other Tenant Signs over 150 sq. ft. = ? sq. ft.
≥1,758 sq. ft.
No
Max. Sign
Face
300 sq. ft. Monument Sign = 50 sq. ft.
Canopy Sign = 135 sq. ft.
Rainbow’s Signs = 33 - 138 sq. ft.
ShowPlace Theater’s Signs = 289 - 298 sq. ft.
Yes
Max. Tenant
Sign Area
≤7% of wall area Rainbow’s Signs:
East Wall Area = 2.3%
NW Wall Area = 4.2%
SW Wall Area = 4.2%
ShowPlace Theater’s Signs:
West Wall Area = 6.2%
North Wall Area = 3.4%
Yes
Criteria
The City may grant variances provided certain criteria are met. Listed below are the criteria and
Planning Commission and City staff findings.
1. Where by reason of narrowness, shallowness, or shape of a lot, or where by reason of exceptional
topographical or water conditions or other extraordinary and exceptional conditions of such lot,
the strict application or the terms of this chapter would result in peculiar and practical
difficulties or exceptional or undue hardship upon the owner of such lot in developing or using
such lot in a manner customary and legally permissible within the use district in which such lot
is located.
The shopping center is on two large parcels. The north lot (Rainbow Foods) is approximately
176,000 square feet. The south lot is approximately 485,600 square feet. If the Shops at West
End were to subdivide the property into separate lots, the total sign area allowed would increase
accordingly. This circumstance contributes to the degree of variance request (the amount of sign
area exceeding the 1,000 square feet limit). The strict application or the terms of this chapter
would result in practical difficulties in developing and leasing the property in a manner
customary and legally permissible within the use district.
2. Conditions applying to the structure or land in question are peculiar to the property or
immediately adjoining property, and do not apply, generally, to other land or structures in the
use district in which the land is located.
Meeting of May 4, 2009 (Item No. 8b) Page 5
Subject: Minor Amendment to the West End PUD and Sign Variance
The Shops at West End is a unique project in its configuration, size and scope. Many tenant
storefronts orient toward an internal, private street (West End Boulevard) and are not visible, or
have limited visibility, from public streets. This configuration makes adequate and clear
directional signage very important to the development. Allowing sufficient tenant signage is
necessary to attract quality tenants and maintain the overall leasing and long-term health of the
shopping center. These conditions are peculiar to this development and generally do not apply
to other lands in the Office zoning district.
3. The granting of the proposed variance is necessary for the preservation and enjoyment of a
substantial property right of the applicant.
The planned unit development is a “park once and walk” design. Clear and adequate direction
signs to guide cars to parking and pedestrians to the storefronts are critical components to the
shopping center’s success. Adequate tenant signs are a critical component for the shopping
center. Granting the proposed variance is necessary for the preservation and enjoyment of a
substantial property right of the applicant.
4. The granting of the proposed variance will not impair an adequate supply of light and air to the
adjacent property, unreasonably increase the congestion in the public streets, increase the danger
of fire, or endanger public safety.
The signs will not impair an adequate supply of light and air to the adjacent property,
unreasonably increase the congestion in the public streets, increase the danger of fire, or
endanger public safety. The proposed sign plan will provide clear direction to drivers and
pedestrians within the development.
5. The granting of the variance will not unreasonably impact on the character and development of
the neighborhood, unreasonably diminish or impair established property values in the
surrounding area, or in any other way impair the health, safety, and comfort of the area.
The project provides aesthetic and service improvements to the area. It will not adversely impact
the development of the neighborhood, unreasonably diminish or impair established property
values in the surrounding area, or in any other way impair the health, safety, and comfort of the
area. The proposed sign plan places reasonable limitations on the size of signs, so as not to be
out of scale with the buildings and surrounding development. For example, signs on adjacent
office buildings can also be 300 square feet. The proposed directional signs are well organized
and do not result in sign clutter. The shopping center monument and canopy signs are
reasonably sized and spaced.
Meeting of May 4, 2009 (Item No. 8b) Page 6
Subject: Minor Amendment to the West End PUD and Sign Variance
6. The granting of the proposed variance will not be contrary to the intent of this chapter and the
comprehensive plan.
The proposed sign plan will result in signs that are still a suitable scale to the building wall, and
will not be contrary to the intent of the sign code and comprehensive plan. Even under the
proposed sign plan, staff anticipates there are few tenant spaces that would exceed the usual 150
square feet sign face restriction, and even fewer that could approach the 300 square feet sign face
proposed.
7. The granting of a variance will not merely serve as a convenience to the applicant but is necessary
to alleviate a demonstrable undue hardship or difficulty.
The variance alleviates the difficulty created by the configuration of the development around
West End Boulevard and the unusually large lots.
PUD ANALYSIS
The City will add the approved sign plan to the official exhibit for the West End Final PUD. The
sign plan does not change the City’s original analysis that justified the use of a PUD for the West
End redevelopment. However, staff provides a brief review of the objectives below.
Objectives
The Zoning Code requires that applicants for a PUD demonstrate how the proposal enhances
supports, and furthers several objectives. Again, the overall redevelopment project satisfied these
requirements. Below is a brief review of the objectives as they relate to the sign plan.
1. Provide for integrated pedestrian facilities to and within the project:
The development essentially relies on a “park once” design. Along with the pedestrian facilities
the development provides, clear and adequate direction signs to guide traffic to parking, and
pedestrians to the storefronts are critical components to the shopping center’s success.
2. Enhance linkages to mass transit facilities:
Linkages to transit facilities are included within the redevelopment. The sign plan provides clear
direction to pedestrians.
3. Incorporate implementation of travel demand management strategies as part of the PUD:
The mix of commercial and office uses help to stagger the traffic and parking demands in the
redevelopment. Good connections between the office and commercial uses help to reduce the
number of vehicle trips. Private directional signs are an important component to realizing traffic
reductions.
Meeting of May 4, 2009 (Item No. 8b) Page 7
Subject: Minor Amendment to the West End PUD and Sign Variance
4. Provide public plazas and designed outdoor recreation area exceeding minimum requirements:
The overall development provides 15.7% of the gross building area for Designed Outdoor
Recreation Area (DORA). The minimum requirement is 12% of the gross building area. The
sign plan provides clear direction to gathering spaces within the development.
5. Provide a high degree of aesthetics through overall design and display of public art:
The proposed sign plan reduces sign clutter and ensures the scale of signs is appropriate to the
buildings and character of the shopping center. The proposed signs use quality materials and
enhance the character of the development.
FINANCIAL OR BUDGET CONSIDERATION:
None.
VISION CONSIDERATION:
None.
Attachments:
• Draft Resolutions
• Draft Planning Commission Meeting Minutes Excerpt
• Letter from Applicant
• Excerpt of Overall Signage Site Plan (external sign locations for the shopping center)
o Overall Shopping Center Sign Plan
o Shopping Center Identification Sign Site Plan
o Shopping Center Monument Sign
o Shopping Center Canopy Sign
Showplace Theater Sign Plan
Rainbow Foods Sign Plan
o Directional Sign Site Plan (shows sign locations and quantities)
Directional Sign Illustrations
Prepared by: Sean Walther, Senior Planner
Reviewed by: Meg McMonigal, Planning and Zoning Supervisor
Kevin Locke, Community Development Director
Approved by: Tom Harmening, City Manager
Meeting of May 4, 2009 (Item No. 8b) Page 8
Subject: Minor Amendment to the West End PUD and Sign Variance
VARIANCE
RESOLUTION NO. 09-___
RESOLUTION GRANTING A VARIANCE FROM SECTION 36-362, TABLE 36-362A
OF THE ORDINANCE CODE RELATING TO ZONING TO PERMIT A PLANNED
UNIT DEVELOPMENT SIGN PLAN EXCEEDING MAXIMUM TOTAL SIGN AREA
FOR PROPERTY LOCATED IN THE OFFICE ZONING DISTRICT AT 1600 WEST
END BOULEVARD AND 5370 16TH STREET WEST
BE IT RESOLVED BY the City Council of St. Louis Park, Minnesota:
Findings
1. AD West End, LLC has applied for a variance from Section 36-362, Table 36-362A of the
Ordinance Code relating to zoning to permit a Planned Unit Development sign plan
exceeding maximum total sign for property located in the Office Zoning District at the
following location, to-wit:
Lot 4, Block 1 and Lot 2, Block 2, THE SHOPS AT WEST END,
Hennepin County, Minnesota
2. On April 15, 2009, the Planning Commission held a public hearing, received testimony
from the public, discussed the application and moved approval of a variance for a planned
unit development sign plan that would exceed the maximum total sign area.
3. The City Council considered the effect of the proposed variance upon the health, safety and
welfare of the community, existing and anticipated traffic conditions, light and air, danger of
fire, risk to the public safety, the effect on values of property in the surrounding area, and the
effect of the proposed variance upon the Comprehensive Plan.
4. Because of conditions on the subject property and surrounding property, it is possible to use
the property in such a way that the proposed variance will not impair an adequate supply of
light and air to the adjacent property, unreasonably increase congestion in public streets,
increase fire danger, endanger public safety, unreasonably diminish or impair health, safety,
comfort, morals, or in any other respect be contrary to the intent of the Zoning Ordinance
and the Comprehensive Plan.
5. The special conditions applying to the structure or land in question are peculiar to such
property or immediately adjoining property and do not apply generally to other land or
structures in the district in which such land is located.
The shopping center is on two large parcels. The north lot (5370 16th Street West) is
approximately 176,000 square feet. The south lot is approximately 485,600 square feet. If
the Shops at West End were to subdivide the property into separate lots, the total sign area
Meeting of May 4, 2009 (Item No. 8b) Page 9
Subject: Minor Amendment to the West End PUD and Sign Variance
allowed would increase accordingly. This circumstance contributes to the degree of the
variance requested. The strict application or the terms of this chapter would result in
practical difficulties in developing and leasing the property in a manner customary and
legally permissible within the use district.
6. The granting of the application is necessary for the preservation and enjoyment of a
substantial property right of the applicant. It will not merely serve as a convenience to the
applicant, but is necessary to alleviate demonstrable hardship or difficulty.
7. The Shops at West End is a unique project in its configuration, size and scope. Many tenant
storefronts orient toward an internal, private street (West End Boulevard) and are not visible,
or have limited visibility, from public streets. This configuration makes adequate and clear
directional signage very important to the development. Allowing sufficient tenant signage is
necessary to attract quality tenants and maintain the overall leasing and long-term health of
the shopping center. These conditions are peculiar to this development and generally do not
apply to other lands in the Office zoning district.
8. The planned unit development is a “park once and walk” design. Clear and adequate
directional signs to guide cars to parking and pedestrians to the storefronts are critical
components to the shopping center’s success. Adequate tenant signs are a critical component
for the shopping center. Granting the proposed variance is necessary for the preservation and
enjoyment of a substantial property right of the applicant.
9. The signs will not impair an adequate supply of light and air to the adjacent property,
unreasonably increase the congestion in the public streets, increase the danger of fire, or
endanger public safety. The proposed sign plan will provide clear direction to drivers and
pedestrians within the development.
10. The project provides aesthetic and service improvements to the area. It will not adversely
affect the development of the neighborhood, unreasonably diminish or impair established
property values in the surrounding area, or in any other way impair the health, safety, and
comfort of the area. The proposed sign plan places reasonable limitations on the size of
signs, so as not to be out of scale with the buildings and surrounding development. For
example, signs on adjacent office buildings can also be 300 square feet. The proposed
directional signs are well organized and do not result in sign clutter. The shopping center
monument and canopy signs are reasonably sized and spaced.
11. The proposed sign plan will result in signs that are still a suitable scale to the building wall,
and will not be contrary to the intent of the sign code and comprehensive plan. Even under
the proposed sign plan, staff anticipates there are few tenant spaces that would exceed the
usual 150 square feet sign face restriction, and even fewer that could approach the 300 square
feet sign face proposed.
Meeting of May 4, 2009 (Item No. 8b) Page 10
Subject: Minor Amendment to the West End PUD and Sign Variance
12. The variance alleviates the difficulty created by the configuration of the development around
West End Boulevard and the unusually large lots.
13. The contents of Planning Case File 09-07-VAR are hereby entered into and made part of the
public hearing record and the record of decision of this case.
14. Under the Zoning Ordinance, this variance shall be deemed to be abandoned, revoked, or
canceled if the holder shall fail to complete the work on or before one year after the variance
is granted.
15. Under the Zoning Ordinance, this variance shall be revoked and cancelled if the building or
structure for which the variance is granted is removed.
CONCLUSION
The application for a variance from the maximum total sign area for 1600 West End Boulevard and
5370 16th Street West is granted based upon the findings set forth above, and subject to the
following conditions:
1. The property shall adhere to the Shops at West End Sign Plan submitted with the
application.
2. The property shall adhere to all other requirements of the West End Final PUD and City
zoning code.
3. The applicant shall secure sign permits from the City.
The City Clerk is instructed to record certified copies of this resolution in the Office of the
Hennepin County Register of Deeds or Registrar of Titles as the case may be.
Reviewed for Administration: Adopted by the City Council May 4, 2009
City Manager Mayor
Attest:
City Clerk
Meeting of May 4, 2009 (Item No. 8b) Page 11
Subject: Minor Amendment to the West End PUD and Sign Variance
RESOLUTION NO. 09-___
Amends and Restates Resolution Nos. 08-057, 08-128, and 09-040
RESOLUTION AMENDING AND RESTATING RESOLUTION
NOS. 08-057 AND 08-128 RELATING TO A FINAL PLANNED UNIT
DEVELOPMENT FOR THE WEST END REDEVELOPMENT PROJECT
LOCATED AT THE SOUTHWEST QUADRANT OF INTERSTATE 394
AND HIGHWAY 100
The West End Redevelopment Project
WHEREAS, A.D. West End LLC has made application to the City Council for a Minor
Amendment to a Final Planned Unit Development (Final PUD) for The West End Redevelopment
Project located at the southwest quadrant of Interstate 394 and Highway 100 and legally described
as THE SHOPS AT WEST END.
WHEREAS, the City Council considered the effect of the proposed amendment on the
health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic
conditions, the effect on values of properties in the surrounding area and the effect of the use on the
Comprehensive Plan; and compliance with the intent of the Zoning Ordinance; and
WHEREAS, a Final PUD was approved regarding the subject property pursuant to
Resolution No. 08-057 of the St. Louis Park City Council dated April 28, 2008 which contained
conditions applicable to said property; and
WHEREAS, a Minor Amendment to the Final PUD was approved regarding the subject
property pursuant to Resolution No. 08-128 of the St. Louis Park City Council dated October 6,
2008 which contained conditions applicable to said property; and
WHEREAS, due to changed circumstances, amendments to those conditions are now
necessary, requiring the amendment of that Final PUD; and
WHEREAS, it is the intent of this resolution to continue and restate the conditions of the
Final PUD granted by Resolution Nos. 08-057 and 08-128, to add the amendments now required,
and to consolidate all conditions applicable to the subject property in this resolution; and
WHEREAS, the contents of Planning Case File 09-03-PUD are hereby entered into and
made part of the public hearing and the record of decision for this case.
Meeting of May 4, 2009 (Item No. 8b) Page 12
Subject: Minor Amendment to the West End PUD and Sign Variance
CONCLUSION
NOW THEREFORE BE IT RESOLVED that Resolution Nos. 08-057 and 08-128 are
hereby restated and amended by this resolution which continues and amends a Final Planned Unit
Development to the subject property at the location described above based on the following
conditions:
1. The uses on the subject property are limited to retail, service, restaurants, hotel, theater, and
office. The following uses are not allowed: in-vehicle sales and service (drive-through); motor
fuel stations; motor vehicle sales, service and repair; car washes; currency exchanges; check
cashing; pay loan agencies; pawnshops; sexually-oriented businesses, tattoo shops; gun shops
(not excluding a sporting goods store that sells, as part of its sporting goods inventory, guns
and ammunition).
2. The final site plan and façade design of the large retail building on Lot 4, Block 1, THE
SHOPS AT WEST END (proposed grocery store) shall require a PUD Minor Amendment
with review by the Planning Commission.
3. The hotel site plans for Lot 3, Block 1, THE SHOPS AT WEST END shall require a PUD
Major Amendment if any variances are requested. If the plan does not require a variance, the
application may be processed as a PUD Minor Amendment and include review and
recommendation of the Planning Commission.
4. The total gross floor area of restaurants shall be limited to 82,277 square feet.
5. The total number of seats in the movie theater shall be limited to 2,700 seats.
6. Tenants in Building 32 shall be limited to Mercantile (Group M) uses as defined in the 2007
Minnesota State Building Code, such as retail or wholesale stores, sales rooms, department
stores, drug stores, markets, etc.
7. The portion of the five-level retail parking structure (Building 35) that is within 20 feet of
the Gamble Drive right-of-way shall have a minimum of 60% Class I exterior materials. The
Developer shall amend the Official Exhibits to comply with this requirement.
8. The Community Development Director and Zoning Administrator or their designee(s) may
approve individual tenant/building façade designs administratively or refer proposals to the
Planning Commission and City Council for consideration, as City staff deems necessary.
9. The sign plan is subject to Community Development Director and Zoning Administrator
review and approval. Sign permits are required.
10. Access to the truck courts on the west retail block from Park Place Boulevard shall be limited
to between 8 p.m. and 10 a.m.
Meeting of May 4, 2009 (Item No. 8b) Page 13
Subject: Minor Amendment to the West End PUD and Sign Variance
11. The access will be controlled from Park Place Boulevard to the truck courts on the west retail
block using a mechanical bollard system and directional signs in the Park Place Boulevard
right-of-way. The Developer shall enter into a Planning Development Contract with the
City of St. Louis Park that addresses this private use of public land.
12. The Developer shall maintain horizontal separation from landscaping (i.e. boulevard trees) of
at least three feet from shallow underground utilities (i.e. fiber optic cable, private utilities,
etc.), and eight feet horizontal separation from deeper underground utilities (i.e. water,
sanitary sewer, etc.).
13. Tree plantings and street furnishings shall be located in a manner that maintains at least six
feet wide clearance space in all boulevard/sidewalk areas for snow removal.
14. The Developer shall amend the Official Exhibits (The Shops at West End Design
Guidelines) to incorporate the following:
a. At pedestrian level, facades on Buildings 12, 22, 23, 24, 31, 32 and 33 shall be
primarily transparent:
1. At least 60% of facades between 3 feet and 7 feet above the first floor
elevation shall consist of pedestrian entrances, display windows or windows
affording views into retail, offices, gallery or lobby space. The West End
Tenant Design Guidelines shall illustrate the portions of the above referenced
buildings subject to this requirement.
2. Visibility into the space shall be maintained for a minimum of three feet, but
display of merchandise in this space is allowed. Display windows may be
used to meet the transparency requirement.
b. At pedestrian level (between 3 feet and 7 feet above the first floor elevation), building
facades facing public streets, West End Boulevard, or the pedestrian arcade shall have
no more than 10% of the total window area be glass block, mirrored, spandrel,
frosted or other opaque glass.
c. No more than 10% of the total window area of any building façade shall have signs
applied to the inside or outside surface of the window. The remaining 90% of
window and door area shall be clear or slightly tinted glass that allows views into and
out of the building.
d. Tenants in Buildings 12, 22, 24, 31, and 33 that are located adjacent to public
and/or private street intersections shall locate entrances at or near the adjacent
building corner.
Meeting of May 4, 2009 (Item No. 8b) Page 14
Subject: Minor Amendment to the West End PUD and Sign Variance
e. Awnings and canopies shall be made of heavy canvas, fabric, metal and/or glass.
Plastic and vinyl awnings are prohibited. Backlit awnings and canopies are
prohibited.
15. A business may use the sidewalk within five feet of its building wall for the following
purposes, provided the business maintains a clear walkway that is at least eight feet wide
along Park Place Boulevard and at least six feet wide along other streets, and provided the
uses do not occur in the public right-of-way unless the City approves an encroachment
agreement in accordance with the City’s Temporary Private Use of Public Land Policy:
a. Display of merchandise, not to exceed 100 square feet per business;
b. Benches, planters, ornaments, art;
c. Signs permitted in the zoning ordinance; and
d. Outdoor dining. Outdoor dining areas may extend farther than five-feet from the
building wall, provided tables and chairs or other structures maintain the required
horizontal clearance for a walkway between the dining area and other obstructions,
such as trees, poles, and curbs.
16. The Developer shall provide easements and $285,000 for public art to help satisfy the
alternative landscaping requirements. The City and the Developer will develop a public
process to select the artists, artworks and locations.
17. The Developer shall amend Official Exhibits (utility plans) to provide separate domestic and
fire water service lines to the buildings.
18. The developer shall work with the Police Department on the design and construction of the
police substation area in Building 31. In particular, the plan shall provide windows and
doorway on the northeast building elevation along the alley.
19. The developer shall redesign the public restroom entrances in the Building 31 atrium to have
open entrances (no exterior doors to the atrium), similar to typical stadium/movie theater
restroom entrances, as requested by the Police Department.
20. At City of St. Louis Park’s sole discretion, and upon conferring with the property owner, the
property owner shall change the designation of West End Boulevard on-street parking stalls
from short-term customer parking to “pick-up/drop-off only” (or similar restriction).
21. The applicant shall be responsible to obtain all permits from the City and other agencies.
22. The property owner(s) shall be responsible for obtaining a City license for all parking
structures.
Meeting of May 4, 2009 (Item No. 8b) Page 15
Subject: Minor Amendment to the West End PUD and Sign Variance
23. Tenants shall be responsible for obtaining all City licenses (i.e. grocery store, hotel, etc.).
24. The property owner shall prepare and effectuate traffic management plans that reduce traffic
congestion. The property owner submitted a plan for review and approval of the by the St.
Louis Park and Golden Valley I-394 Joint Task Force. The property owner shall implement
The Traffic Management Plan (TMP) approved by the Travel Demand Management Joint
Task Force prior to City issuance of a certificate of occupancy.
25. The City and Developer shall set up a monitoring program to determine actual sanitary
sewer flows. Following each phase of the development, sewer flows will be analyzed to
determine if sewer flows exceed Metropolitan Council limits described in the Metropolitan
Council’s letter to the City of St. Louis Park dated December 14, 2006. If sanitary sewer
flows exceed said limits, the Developer shall submit a final design of a privately owned,
privately maintained, temporary sanitary sewer peak flow detention facilities for
Metropolitan Council Environmental Services (MCES) and City of St. Louis Park approval.
The Developer shall construct the said approved system and put it into operation in the
timeframe designated by MCES and City of St. Louis Park, and prior to City issuance of
building permits for additional phases.
26. The Developer shall abide by the City’s water use restrictions and follow State of Minnesota
requirements for low-flow structures. After each phase of the redevelopment, water usage
shall be monitored. If monitoring shows use exceeds 90% of peak capacity, the Developer
shall cooperate with the City to identify citywide and project-specific measures to increase
water treatment capacity and reduce consumption prior to City issuance of building permits.
27. The north office tower and operations center at 1551 Utica Avenue (Lot 1, Block 2, THE
SHOPS AT WEST END) shall be developed, used and maintained in accordance with the
Official Exhibits from Zoning Application 86-14-SP and 07-61-PUD. If there is any conflict
between the Official Exhibits, 07-61-PUD shall supersede. The following 86-14-SP Official
Exhibits are incorporated by reference herein: Exhibit A – Site Plan and Lighting Plan;
Exhibit B – Grading Plan; Exhibit C – Utilities Plan; Exhibit D – Landscape Plan; Exhibit E
– Building Elevations; Exhibit F – Basement Floor Level Plan; Exhibit G – Ground Floor
Plan; Exhibit H – Second Floor Plan; and Exhibit I – Typical Floor Plan, as modified by
City Development on March 13, 1986. (The floor plans are included to show general use
and configurations only.)
28. The following conditions shall apply to the south office tower at 1600 Utica Avenue (Lot 1,
Block 2, THE SHOPS AT WEST END):
a. The site shall be developed, used and maintained in accordance with the Official
Exhibits from Zoning Application 98-42-PUD and 07-61-PUD. If there is any
conflict between the Official Exhibits, 07-61-PUD shall supersede. The following
Meeting of May 4, 2009 (Item No. 8b) Page 16
Subject: Minor Amendment to the West End PUD and Sign Variance
98-42-PUD Official Exhibits are incorporated by reference herein: Exhibit A – Site
Plan, Exhibit B – Landscape Plan, Exhibit C – Existing Survey, Exhibit D –
Grading, Drainage and Erosion Control Plan, Exhibit E – Utility Plan, Exhibit F –
East Elevations, Exhibit G – North Elevation, Exhibit H – South Elevation, Exhibit
I – West Elevations, Exhibit J – West Elevation - Parking Ramp, and Exhibit K –
Parking Ramp elevation (south).
b. Parking ramp layouts and site plan shall provide designation of at least 20 bicycle
racks and at least 20 carpool spaces in convenient locations.
c. A covenant shall be recorded on the property which specifies that a minimum of
4,000 square feet of the atrium shall remain in perpetuity as indoor open space and
available for general “public” use. Said interior atrium space shall be designed in an
aesthetically pleasing and usable way, with landscaping, benches, and the like. A
detailed atrium plan shall be submitted and approved by the Community
Development Director and the Zoning Administrator.
d. The following modifications to ordinance requirements are re-authorized:
1. The floor area ratio for the PUD can be 1.57.
2. The setbacks on Gamble Drive for the parking ramp can be 17 feet.
3. Reduced office building setback along Gamble Drive of 96 feet.
29. The Chili’s restaurant site at 5245 Wayzata Boulevard (Lot 2, Block 1, THE SHOPS AT
WEST END) shall be developed, used and maintained in accordance with the Official
Exhibits from Zoning Applications 91-13-SP and 07-61-PUD. If there is any conflict
between the Official Exhibits, 07-61-PUD shall supersede. The following 91-13-SP Official
Exhibits are incorporated by reference herein: Exhibit A – Overall Site Plan, Exhibit B – Site
Plan, Exhibit C – Grading Plan, Exhibit D – Landscape Plan, Exhibit E – Floor Plan, and
Exhibit F and F-1 – Elevations.
30. The Olive Garden restaurant site at 5235 Wayzata Boulevard (Lot 1, Block 1, THE SHOPS
AT WEST END) shall be developed, used and maintained in accordance with the Official
Exhibits from Zoning Applications 93-9-CUP, 93-34-CUP and 07-61-PUD. If there is any
conflict between the Official Exhibits, 07-61-PUD shall supersede. The following 93-9-CUP
and 93-34-CUP Official Exhibits are incorporated by reference herein: Exhibit A-1 – Site
Plan, Exhibit B – Utility Plan, Exhibit C-1 – Landscape Plan, and Exhibit D – Exterior
Elevations.
31. Prior to issuance of building permits, the following conditions shall be met:
a. A Planning Development Contract shall be executed between the Developer and
City that addresses, at a minimum:
1. Conditions of PUD approval as applicable or appropriate;
2. Public use of gathering spaces in the development;
3. Private use of public land
Meeting of May 4, 2009 (Item No. 8b) Page 17
Subject: Minor Amendment to the West End PUD and Sign Variance
4. Maintenance agreement and/or special service district;
5. Surety in the form of an irrevocable letter of credit for Redeveloper Public
Improvements and landscaping; and
6. Administrative approval of modifications to the PUD plans.
The Mayor and City Manager are authorized to execute said Planning Development
Contract.
b. The Developer shall provide a surety to the City of St. Louis Park in the form of an
irrevocable letter of credit for 1.10 times the estimated Redeveloper Public
Improvements costs (as defined in the Redevelopment Agreement), and 1.25 times
the estimated landscaping costs.
c. The property owner shall pay the applicable Traffic Management Administrative Fee.
1. The portion of the shopping center subject to this fee is on Lot 2, Block 2,
THE SHOPS AT WEST END. The total fee of $34,633 shall be paid to the
City of St. Louis Park prior to City issuance of building permits.
2. Subsequent phases of the PUD (future hotel and office towers) shall pay fifty
percent of the fee upon submission of a Final PUD Amendment application,
and the remaining fifty percent of the fee upon submission of a building
permit application, for each respective development phase.
32. The Planned Unit Development shall be amended on October 6, 2008 to incorporate all of
the preceding conditions and add the following conditions relating to Lot 4, Block 1, THE
SHOPS AT WEST END, Hennepin County, Minnesota:
a. The site shall be developed, used and maintained in accordance with the Official
Exhibits from Zoning Application 08-32-PUD, including Exhibits C4B-Site Layout
Plan North, C8A-Utility Plan, C10B-Landscape Street Plan, A11101-Building 11
Overall Plan, A11111-Building 11 Level 1 Area 1, A111112-Building 11 Level 1
Area 2, A11401-Building 11 Exterior Elevations, such documents incorporated by
reference herein.
b. Overnight cart storage shall be inside the building.
c. The Developer shall continue to work with City staff through a public process to
select public art and the complete plaza design.
d. The Developer shall submit a site plan and programming plan for the plaza area to
the City for review and approval by the Zoning Administrator.
e. The building proposal includes graphic art panels in order to enhance the appearance
of the building and pedestrian environment. The Developer shall submit plans for
the graphics on the backlit translucent wall-mounted panels for review and approval
by the Zoning Administrator. The panels and/or graphics shall be changed from
Meeting of May 4, 2009 (Item No. 8b) Page 18
Subject: Minor Amendment to the West End PUD and Sign Variance
time to time and at least biennially. The panel may include any mosaic, mural,
painting or graphic art or combination thereof which is professionally applied to the
panel that does not contain any brand name, product name, letters of the alphabet
spelling or abbreviating the name of any product, company, profession or business,
or any logo, trademark, trade name, or other commercial message (defined as
supergraphics in the City Sign Code and exempt from the Sign Code provisions).
The Developer shall allow use of the panels for public art. Proposed public art shall
be subject to review and approval by the Developer and building tenant(s).
f. Assent Form and Official Exhibits must be signed by the applicant (or applicant and
owner if applicant is different from owner) prior to issuance of a building permit.
g. The sign plan is subject to Community Development Director and Zoning
Administrator review and approval. Sign permits are required.
h. Approval of Building Permits, which may impose additional requirements.
i. A Planning Development Contract between the Developer and City shall be
amended to address, at a minimum:
1. Amended conditions of PUD approval as applicable or appropriate;
2. Public use of the plaza gathering space;
3. Temporary uses of the plaza; and
4. Administrative approval of modifications to the PUD plans.
33. The Planned Unit Development shall be amended on May 4, 4009 to incorporate all of the
preceding conditions and add the following conditions relating to Lot 4, Block 1 and Lot 2,
Block 2, THE SHOPS AT WEST END, Hennepin County, Minnesota:
a. The site shall be developed, used and maintained in accordance with the Official
Exhibits from Zoning Application 09-07-VAR and 09-08-PUD relating to the Shops
at West End Sign Plan, such documents incorporated by reference herein.
In addition to any other remedies, the developer or owner shall pay an administrative fee of $750 per
violation of any condition of this approval.
Reviewed for Administration: Adopted by the City Council May 4, 2009
City Manager Mayor
Attest:
City Clerk
Meeting of May 4, 2009 (Item No. 8b) Page 19
Subject: Minor Amendment to the West End PUD and Sign Variance
UNOFFICIAL MINUTES
PLANNING COMMISSION
ST. LOUIS PARK, MINNESOTA
April 15, 2009--6:00 p.m.
COUNCIL CHAMBERS
MEMBERS PRESENT: Andrew Ford, Claudia Johnston-Madison, Dennis Morris, Richard Person, Carl
Robertson, Larry Shapiro
MEMBERS ABSENT: Lynne Carper and Robert Kramer
STAFF PRESENT: Adam Fulton, Meg McMonigal, Sean Walther, Nancy Sells
1. Call to Order – Roll Call
Vice Chair Person opened the meeting and introduced the new youth member, Andrew Ford.
2. Minutes: March 18, 2009
Commissioner Morris made a motion to recommend approval of the minutes of March 18, 2009.
Commissioner Shapiro seconded the motion, and the motion passed on a vote of 5-0.
3. Hearings
A. Minor Amendment to West End PUD and Sign Variances
Location: 1600 West End Blvd. and 5370 16th Street West
Applicant: AD West End, LLC
Case No.: 09-07-VAR, 09-08-PUD
Sean Walther, Senior Planner, presented the staff report.
Commissioner Robertson stated that the PUD process usually allows the tweaking of some of the areas of the
code. He asked why a sign variance was needed rather than an amendment to the PUD.
Mr. Walther replied that the PUD ordinance does not allow variations from the sign code.
Commissioner Robertson asked how the variance hardship criteria were met.
Mr. Walther replied that a good portion of the tenant building faces are inward facing on the site and focus on
West End Blvd., which was not visible from Park Place Blvd, Hwy 100 or 394. A larger sign would help the
tenant’s ability to identify their site. In addition, the intent of code is meant to determine an appropriate sign
scale to the building itself. The signs do not look out of place for this building size, so staff felt it was
reasonable.
Commissioner Robertson asked if the request would set a precedent for other projects.
Mr. Walther replied yes, there were some opportunities for that, but very few sites would fall into play.
Although many of the signs do not exceed 150 sq. ft, they tend to line them up and have filled up the space
with more than one sign. They use more than 7% of the wall area, but with more than one sign. The sign plan
that the leasing managers and owners had put forward would limit that.
Meeting of May 4, 2009 (Item No. 8b) Page 20
Subject: Minor Amendment to the West End PUD and Sign Variance
Meg McMonigal, Planning and Zoning Supervisor, spoke about a land related item that was very different on
this property. Very few lots are platted and most of the retail area is on one lot, which was unusual and a
limiting factor. The developer preferred to have it on one lot, as one ownership, which was beneficial and
limited the number of signs allowed, which was unusual with this many stores in one area.
Mr. Walther displayed an image of the West End lot under discussion and noted that the sign code allows 500
sq. ft. for every lot over 100,000 sq. ft. It would be possible for the applicant to subdivide, but would be
difficult.
Commissioner Morris noted that Knollwood was an enclosed mall, but the footprint was similar to this
development. He asked if the code regulates the size of all of the interior signage.
Mr. Walther replied no, the zoning code only regulates exterior signs.
Commissioner Morris asked why the West End interior signage would be regulated.
Mr. Walther replied because it was open air, the signs along West End Blvd. were being counted.
Commissioner Morris said he saw that as a conflict in the interpretation. He said he didn’t think the variance
reasoning held up as the development is a new, deliberate design. The signage issue should have been
anticipated. He continued by saying the land did not create a hardship because the land was created by the
developer, not by the City. He said he really liked the idea of the blade signage. He was not clear as to which
signs related to the variance and which signage was covered by the minor amendment to the PUD.
Mr. Walther responded that the minor amendment was to approve a sign plan for the entire project. It would
become part of the PUD approval on the site. He explained that would help eliminate additional signs that
come up and don’t fit within the plan.
Commissioner Morris said he liked the directional signage for the pedestrian movement, minimizing what he
thought would be the need for larger signage on the interior but said he was not in favor of the new formula
that was given as a variance for the percentage of the building tenants. He felt if that was required, it should be
in the code, not dealt with by variance. He didn’t think they wanted to be doing that for areas such as
Knollwood, Costco or Home Depot. Commissioner Morris went on to say that with the Costco and Home
Depot signs, the PUD outlined the size of the signage down to the monument signage. He didn’t think that
the variance reasoning supported the need for the sign variance and thought they could do a lot better in terms
of the tenant for the amount of signage, just not as much as was being requested.
Ms. McMonigal clarified that the 7% was now in the code and the request met the 7% requirement.
Commissioner Morris asked if that would allow a maximum of 150 sq. ft. of signage, not 300.
Mr. Walther replied that was in the minutia of the code and the way the ordinance was constructed, there was a
tight restriction on properties. In this case, for the two lots together, it was 1,000 sq. ft. of total sign area. The
code goes on to make a lot of exceptions to signs that don’t count against that total sign area. One of them was
the tenant signage, which was a key part of this shopping center. Tenant signs that are less than 7% and are less
than 150 sq. ft. are exempt from the total sign area. He went on to say that as you get an individual sign that
goes over 150 sq. ft, which was the case for the Showplace signs, those start counting against the total sign area.
In this case it added up quickly with the two wall signs and the two-sided blade sign. Because of the scale of the
building and trying to get signs into the scale of the building, the applicant had gone over what was allowed.
Commissioner Morris asked if the theater signage maxes out the development signage. He asked if the
development doesn’t want to take the reduction in the theater signage to allow more signage for the tenants.
Meeting of May 4, 2009 (Item No. 8b) Page 21
Subject: Minor Amendment to the West End PUD and Sign Variance
Mr. Walther replied there are future tenants that may fill spaces that are larger that could also add to that total.
Commissioner Morris asked what percentage of the current tenants, as opposed to future tenants, were asking
for a variance. He asked if all future tenants would get a variance.
Mr. Walther replied there are several tenants, but very few will have a large enough space that they would be
going outside the boundaries of the normal ordinance. This is a plan that would allow for an unnamed number
of tenants and tenant signs to go larger than the 150 sq. ft. or 7%. It would be a maximum of 300 and no
more than 7%.
Commissioner Person asked to see the chart Mr. Walther had displayed during his presentation.
Mr. Walther showed the chart and explained he had tried to show the maximum allowed by code and added up the
signs that counted toward the total square footage.
Commissioner Person asked if the excess over code was 298 feet.
Mr. Walther replied 258 sq. ft. and maybe more in the future depending on the other large tenants that might
take spaces.
Commissioner Person agreed with Commissioner Morris about why the signs were being included since they
were on private streets. He asked what the rationale was for the height in the code.
Mr. Walther replied the way the code reads is that it is limited to four sq. ft. and 42” tall. It was written in a
way which probably anticipated fast food directional signage and not this type of development.
Vice Chair Person opened the public hearing.
As no one was present wishing to speak, the Vice Chair closed the public hearing.
Commissioner Robertson said he liked the sign package, but the variance felt awkward. It seemed like there
were holes in the code and some things that needed to be looked at. He didn’t like using the variance tool to
deal with those. He wanted to see this move ahead and felt it was unique.
Ms. McMonigal stated there are a number of areas like this where the sign package should be part of the PUD.
After the Comprehensive Plan was completed, staff wants to work on PUD ordinance.
Commissioner Morris stated he was in agreement with the concept of the language. He noted flaws about the
interpretation of the interior space, but they were not excessive in terms of the request. He stated he didn’t like
giving blanket variances when they didn’t have a tenant or sign size. He didn’t think they should be that loose
with variances and did not believe that the variance criteria had been met or that a hardship existed. He said he
had difficulty agreeing with a variance based on the criteria presented as this was a major development and to
come in ten months before opening and say there is a hardship for signage didn’t work. Based on other criteria
about the signs and the height and size, it seemed logical to go ahead and give them.
Ms. McMonigal responded that she believed there were only two to three larger tenants in the other buildings.
Most of the stores would be smaller tenants and wouldn’t be affected. There would probably only be three
additional buildings that would have signs over 150 sq. ft.
Commissioner Morris asked if they could be held to the code standard for signs that would face the public
street portion.
Meeting of May 4, 2009 (Item No. 8b) Page 22
Subject: Minor Amendment to the West End PUD and Sign Variance
Ms. McMonigal replied the request was to go above 150 sq. ft. for larger buildings, but stay within the 7% so
the signs would still be in scale.
Commissioner Robertson asked if Commissioner Morris wanted to separate the motion.
Commissioner Morris replied he did not want to separate the motion.
Commissioner Johnston-Madison said she didn’t want to split it into two motions and was comfortable with
the request.
Commissioner Johnston-Madison made a motion to recommend approval of the Planned Unit Development
(PUD) Minor Amendment and Sign Variances, based on the findings in the staff report.
Commissioner Robertson seconded the motion, and the motion passed on a vote of 4-1 (Commissioner Morris
voted opposed).
4. Other Business
A. Comprehensive Plan – Review Housing Chapter
Ms. McMonigal noted the Housing Chapter was submitted for Commissioners to review.
5. Adjournment
The meeting was adjourned 6:45 p.m.
Respectfully submitted,
Amy Stegora-Peterson
Recording Secretary
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