HomeMy WebLinkAbout2009/02/17 - ADMIN - Agenda Packets - City Council - RegularAGENDA
TUESDAY, FEBRUARY 17, 2009
6:15 p.m. BOARD AND COMMISSION INTERVIEWS – COUNCIL CHAMBERS
7:20 p.m. ECONOMIC DEVELOPMENT AUTHORITY – Council Chambers
1. Call to Order
2. Roll Call
3. Approval of Minutes
3a. Economic Development Authority Minutes February 2, 2009
4. Approval of Agenda
5. Reports
5a. EDA Vendor Claims
6. Old Business
7. New Business
7a. Authorization to Apply for Hennepin County TOD Grant to Facilitate Greco
Development’s Wooddale Pointe Project
Recommended Action:
Motion to Approve the Resolution authorizing the Executive Director and President
to submit a grant application to the Hennepin County Transit Oriented
Development (TOD) Program on behalf of Greco Development’s proposed
Wooddale Pointe project.
8. Communications
9. Adjournment
7:30 p.m. CITY COUNCIL MEETING – Council Chambers
1. Call to Order
1a. Pledge of Allegiance
1b. Roll Call
2. Presentations - None
3. Approval of Minutes –
3a. City Council Special Study Session Minutes January 20, 2009
3b. City Council Minutes January 20, 2009
Meeting of February 17, 2009
City Council Agenda
4. Approval of Agenda and Items on Consent Calendar
NOTE: The Consent Calendar lists those items of business which are considered to be routine and/or which need no
discussion. Consent items are acted upon by one motion. If discussion is desired by either a Councilmember or a
member of the audience, that item may be moved to an appropriate section of the regular agenda for discussion. The
items for the Consent Calendar are listed on the last page of the Agenda.
Recommended Action:
Motion to approve the agenda as presented and to approve items on the consent calendar.
(Alternatively: Motion to add or remove items from the agenda, motion to move items from consent
calendar to regular agenda for discussion and to approve those items remaining on the consent
calendar.)
5. Boards and Commissions – None
6. Public Hearings
6a. CDBG Public Hearing to Consider Allocation of 2009 Grant Year Community
Development Block Grant (CDBG) Funds
Recommended Action:
Mayor to close the public hearing. Motion to Adopt Resolution approving proposed
use of funds for 2009 Urban Hennepin County Community Development Block
Grant funds, and authorizing execution of Subrecipient Agreement with Hennepin
County and any related Third Party Agreements.
7. Requests, Petitions, and Communications from the Public
8. Resolutions, Ordinances, Motions and Discussion Items
8a. 3555 State Highway 100 Boardwalk Center --- Conditional Use Permit for Fill
Recommended Action:
Motion to Adopt Resolution approving a Conditional Use Permit for fill for
property at 3555 State Highway 100.
8b. Conditional Use Permit (CUP) for Excavation of Parking Lot at 6560 23rd Street
West
Recommended Action:
Motion to Adopt Resolution approving a Conditional Use Permit to remove
approximately 800 cubic yards of material for the construction of a parking lot, with
conditions as recommended by staff and the Planning Commission.
8c. Resolution Setting Utility Rates.
Recommended Action:
Motion to Adopt Resolution Setting Utility Rates as shown on the attached schedule.
9. Communication
Meeting of February 17, 2009
City Council Agenda
4. CONSENT CALENDAR
4a. Approve Temporary On-Sale Intoxicating Liquor License for Most Holy Trinity Parish,
4017 Utica Avenue South, for a Fish Fry Event to be held on March 6 and March 20, 2009
4b. Approve Resolutions in support of federal appropriation requests for the Glencoe Railroad
Mitigation Project; Trunk Hwy 7 & Louisiana Interchange Improvement Project; and the
Trunk Highway 100 & Interstate 394/Xenia Avenue/Park Place Boulevard Collector-
Distributor Road Improvement Project
4c. Approve Change Order No. 1 to Contract 138-08 - Water Project – Water Treatment Plant
No. 8 Rehabilitation - Project 2006-2000
4d. Adopt Resolution authorizing final payment in the amount of $8,085.21 for the sidewalk,
curb and gutter maintenance project – Project Nos. 2007-0003, 2008-0004, & 2007-0004
with Quality Restoration Services, Inc., Contract No. 187-07
4e. Motion to Delay Publication of Ordinance 2371-09 Creating Special Service District No. 5
and to Schedule Another Public Hearing for March 2, 2009; and Motion to Adopt
Resolution rescinding Resolution 09-021 imposing a Service Charge for Special Service
District No. 5 and to Schedule Another Public Hearing for March 2, 2009
4f. Approve for Filing Police Advisory Commission Minutes January 7, 2009
4g. Approve for Filing Fire Civil Service Commission Minutes June 8, 2008
4h. Approve for Filing Housing Authority Minutes January 14, 2009
4i. Approve for Filing Vendor Claims
4j. 2009 Budget Contingency Plan
St. Louis Park Economic Development Authority and regular City Council meetings are carried live on Civic TV cable
channel 17 and replays are frequent; check www.parktv.org for the schedule. The meetings are also streamed live on the
internet at www.parktv.org, and saved for Video on Demand replays. The agenda is posted on Fridays on the official
city bulletin board in the lobby of City Hall and on the text display on Civic TV cable channel 17. The agenda and full
packet are available by noon on Friday on the city’s website.
Auxiliary aids for individuals with disabilities are available upon request. To make arrangements, please call the
Administration Department at 952/924-2525 (TDD 952/924-2518) at least 96 hours in advance of meeting.
Meeting Date: February 17, 2009
Agenda Item #: 3a
UNOFFICIAL MINUTES
ECONOMIC DEVELOPMENT AUTHORITY
ST. LOUIS PARK, MINNESOTA
FEBRUARY 2, 2009
1. Call to Order
President Finkelstein called the meeting to order at 7:15 p.m.
Commissioners present: President Finkelstein, John Basill, Jeff Jacobs, Paul Omodt, Loran Paprocki
and Susan Sanger.
Commissioners absent: C. Paul Carver.
Staff present: City Manager (Mr. Harmening), Economic Development Coordinator (Mr. Hunt),
Community Development Director (Mr. Locke), Director of Park & Rec (Ms. Walsh), Senior
Planer (Mr. Walther) and Recording Secretary (Ms. Schmidt).
2. Roll Call
3. Approval of Minutes
3a. Economic Development Authority Minutes January 5, 2009
It was moved by Commissioner Paprocki, seconded by Commissioner Basill, to approve
the EDA minutes as presented.
The motion passed 6-0.
4. Approval of Agenda
It was moved by Commissioner Paprocki, seconded by Commissioner Jacobs, to approve the
Agenda.
The motion passed 6-0.
5. Reports
5a. EDA Vendor Claims
It was moved by Commissioner Paprocki, seconded by Commissioner Omodt, to approve
the Vendor Claims.
The motion passed 6-0.
Meeting of February 17, 2009 (Item No. 3a) Page 2
Subject: Economic Development Authority Minutes February 2, 2009
6. Old Business - None
7. New Business
7a. Establishment of The Ellipse on Excelsior Tax Increment Financing District
EDA Resolution No. 09-01
Mr. Hunt presented the staff report.
It was moved by Commissioner Basill, seconded by Commissioner Omodt, to adopt
Resolution No. 09-01 approving the establishment of The Ellipse on Excelsior Tax
Increment Financing District within Redevelopment Project No. 1 (a redevelopment
district).
President Finkelstein reminded everyone that the City needed to continue to invest in its
future and felt this is a good project that meets that need.
The motion passed 6-0.
7b. Contract for Private Redevelopment between the EDA and Ellipse on Excelsior
LLC (Bader Development).
EDA Resolution No. 09-02
Mr. Hunt presented the staff report.
It was moved by Commissioner Basill, seconded by Commissioner Omodt, to adopt
Resolution No. 09-02, approving the Contract for Private Redevelopment between the EDA
and Ellipse on Excelsior LLC.
The motion passed 6-0.
8. Communications - None
9. Adjournment
The meeting adjourned at 7:28 p.m.
______________________________________ ______________________________________
Secretary President
Meeting Date: February 17, 2009
Agenda Item #: 5a
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other: Vendor Claims
Study Session Discussion Item Written Report Other:
TITLE:
Vendor Claims.
RECOMMENDED ACTION:
Motion to accept for filing Vendor Claims for the period January 31 through February 13, 2009.
POLICY CONSIDERATION:
Not applicable.
BACKGROUND:
The Finance Department prepares this report for council’s review.
FINANCIAL OR BUDGET CONSIDERATION:
None.
VISION CONSIDERATION:
Not applicable.
Attachments: Vendor Claims
Prepared by: Connie Neubeck, Account Clerk
02/12/2009CITY OF ST LOUIS PARK 9:31:25R55CKSUM LOG23000VO
1Page -Council Check Summary
02/13/2009 -01/31/2009
Vendor AmountBusiness Unit Object
211.50DEVELOPMENT - EDA G&A TRAININGEHLERS & ASSOCIATES INC
211.50
3,000.00PARK COMMONS - GENERAL OTHER CONTRACTUAL SERVICESELNESS SWENSON GRAHAM ARCHITEC
3,000.00
5,460.00DEVELOPMENT - EDA G&A PLANNINGFORECAST PUBLIC ARTWORKS
5,460.00
133.31AQUILA COMMONS G & A TAX INCREMENTSHENNEPIN COUNTY TREASURER
133.31
3,000.00HRA LEVY LEGAL SERVICESLOCKRIDGE GRINDAL NAUEN PLLP
3,000.00
1,992.02DEVELOPMENT - EDA G&A OTHER CONTRACTUAL SERVICESNORTHLAND SECURITIES INC
1,992.02
1,837.52DEVELOPMENT - EDA G&A OTHER CONTRACTUAL SERVICESSRF CONSULTING GROUP INC
1,837.52
103.00DEVELOPMENT - EDA G&A SUBSCRIPTIONS/MEMBERSHIPSST LOUIS PARK SUNRISE ROTARY
103.00
20,000.00DEVELOPMENT - EDA G&A OTHER CONTRACTUAL SERVICESWELSH COMPANIES LLC
20,000.00
Report Totals 35,737.35
Meeting of February 17, 2009 (Item No. 5a)
Subject: EDA Vendor Claims Page 2
Meeting Date: February 17, 2009
Agenda Item #: 7a
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Authorization to Apply for Hennepin County TOD Grant to Facilitate Greco Development’s
Wooddale Pointe Project.
RECOMMENDED ACTION:
Motion to Approve the Resolution authorizing the Executive Director and President to submit a
grant application to the Hennepin County Transit Oriented Development (TOD) Program on
behalf of Greco Development’s proposed Wooddale Pointe project.
POLICY CONSIDERATION:
Does the EDA support applying for a $400,000 Transit Oriented Development (TOD) grant to
facilitate Greco Development’s Wooddale Pointe project?
BACKGROUND:
At the January 12, 2009 study session, Arnie Gregory with Greco Development discussed his
company’s need for tax increment financing assistance related to its Wooddale Pointe project at the
southeast corner of 36th Street and Wooddale Avenue. Mr. Gregory explained that his firm’s $15
million mixed use project is not economically feasible without nearly $1 million in assistance. Upon
discussion, there was consensus support for the Redeveloper and staff to pursue the following next
steps:
1. Find ways to reduce project costs without sacrificing the quality of the proposed project
(i.e., negotiate with the property owner to obtain a lower purchase price).
2. Pursue a Transit Oriented Development (TOD) Grant from Hennepin County to help
address some of the extraordinary costs associated with the proposed project.
3. Continue to work together to determine a supportable TIF amount (i.e., less than
$750,000) and begin drafting business terms for a proposed Redevelopment Contract.
The size, shape, and complexity of the subject redevelopment site add to the cost of the proposed
project. The Redeveloper will spend more than a $1.8 million related to the underground parking
structure as well as other extraordinary costs. In addition, Greco will incur more than $400,000 in
Public Improvement Costs such as on-street parking, streetscaping (decorative site furnishings,
pavers, and lighting), pedestrian friendly sidewalks, landscaping, and the required corner “pocket
park”. It is for these latter expenses that the EDA will apply for a TOD grant on behalf of the
Redeveloper.
Resolution Requirements
A resolution of support from the governing body of the city or EDA where the project site is located
must be adopted prior to submission of the grant application package (attached).
Meeting of February 17, 2009 (Item No. 7a) Page 2
Subject: Authorization to Apply for Hennepin County TOD Grant to Facilitate Greco Development’s Wooddale Pointe
Project
Reporting Requirements
The program requires grant recipients to submit a report at the termination of the grant period and
for five years annually thereafter.
Applicability to Business Subsidy Requirements
A grant award would not likely constitute a “business subsidy” as it would be for housing and
redevelopment; purposes which are exempt from the Business Subsidy Act under Sections 116J.993-
116J.995.
Grant Award Process
Grant awards under this Hennepin County program will be based on the project’s competitive
ranking amongst other proposals. Applications are due on February 26, 2009. Applicants will be
notified of grant recommendations by June. Final awards are subject to Hennepin County Board
approval in the fall.
FINANCIAL OR BUDGET CONSIDERATION:
It is proposed that the EDA apply for a $400,000 grant through Hennepin County’s Transit
Oriented Development Program on behalf of Greco Development to help offset some of the Public
Improvement Costs associated with its proposed Wooddale Point project.
VISION CONSIDERATION:
Applying for the proposed TOD grant supports the Strategic Directions of providing a well-
maintained and diverse housing stock, being a connected and engaged community, as well as
promoting and integrating arts and community aesthetics in all city initiatives where appropriate.
Attachments: Hennepin County Resolution
Prepared by: Greg Hunt, Economic Development Coordinator
Reviewed by: Kevin Locke, Community Development Director
Approved by: Tom Harmening, EDA Executive Director
Meeting of February 17, 2009 (Item No. 7a) Page 3
Subject: Authorization to Apply for Hennepin County TOD Grant to Facilitate Greco Development’s Wooddale Pointe
Project
RESOLUTION NO. 09-______
RESOLUTION AUTHORIZING APPLICATION FOR A GRANT FROM
HENNEPIN COUNTY’S TRANSIT ORIENTED DEVELOPMENT PROGRAM
ON BEHALF OF GRECO DEVELOPMENT
WHEREAS, the St. Louis Park Economic Development Authority is eligible to make application for grant
funds from Hennepin County’s Transit Oriented Development Program; and
WHEREAS, the St. Louis Park Economic Development Authority wishes to submit an application requesting
grant funds from the Hennepin County Transit Oriented Development Program; and
WHEREAS, the grant funds will be used for certain Public Improvement Costs associated with the proposed
Wooddale Pointe redevelopment project at the southeast corner of 36th Street and Wooddale Avenue in the
City of St. Louis Park; and
WHEREAS, the Hennepin County Transit Oriented Development Program Guidelines require approval by
the governing body of the EDA for submission of a grant application to the Hennepin County Transit
Oriented Development Program; and
WHEREAS, the St. Louis Park Economic Development Authority has the institutional, managerial and
financial capability to ensure adequate project administration for any grant funds received; and
WHEREAS, the St. Louis Park Economic Development Authority certifies that it will comply with all
applicable laws and regulations as stated in the contract agreements;
NOW, THEREFORE, BE IT RESOLVED that the St. Louis Park Economic Development Authority, in
accordance with Minnesota Statutes 383B.77, subd. 3., supports the submission of a Transit Oriented
Development Program grant application to the Hennepin County Housing and Redevelopment Authority on
or before February 26, 2009 for the proposed Wooddale Point project and that the President and Executive
Director are hereby authorized to apply to the Hennepin County Transit Oriented Development Program on
behalf of the St. Louis Park Economic Development Authority as well as execute such agreements as are
necessary to implement the project on behalf of the applicant.
Reviewed for Administration: Adopted by the Economic Development Authority
February 17, 2009
Executive Director President
Attest
Secretary
Meeting Date: February 17, 2009
Agenda Item #: 3a
UNOFFICIAL MINUTES
CITY COUNCIL SPECIAL STUDY SESSION
ST. LOUIS PARK, MINNESOTA
JANUARY 20, 2009
The meeting convened at 6:02 p.m.
Councilmembers present: Mayor Jeff Jacobs, John Basill, C. Paul Carver, Phil Finkelstein, Loran
Paprocki and Susan Sanger. Paul Omodt arrived at 6:53 p.m.
Councilmembers absent: None
Staff present: City Manager (Mr. Harmening), Organization Development Coordinator (Ms.
Gothberg), Management Assistant (Ms. Honold), Finance Director (Mr. DeJong), Assistant Finance
Directory (Mr. Swanson), Director of Inspections (Mr. Hoffman) and Recording Secretary (Ms.
Schmidt).
Guests: Vic Moore, Franzen & Associates, Representative Steve Simon, Representative Ryan
Winkler, Senator Ron Latz, and Hennepin County Commissioner Gail Dorfman.
1. Draft Agenda - 2009 City Council Workshop
Mr. Harmening gave an updated overview of the upcoming workshop agenda.
Council agreed to the proposed agenda.
2. Legislative Update
Mr. Harmening presented the staff report.
Senator Ron Latz, County Commissioner Gail Dorfman, Representatives Winkler and Simon,
Council, and staff discussed the 2009 legislation session, including the state budget deficit and the
impact that it may have on cities. Council stated concern with possible cost shifting from the state
to the county and local units of government.
Mr. Moore and Senator Latz discussed how the legislature has historically addressed very large
budget deficits. Senator Latz, Representative Winkler and Representative Simon said that they are
working hard to minimize the impact that the deficit will have on the city but that cuts should be
expected. Council discussed mandates and Representative Simon suggested the City provide a list of
mandates they would like removed. The group also discussed the possibility of removing levy limits
during this session as well as proposed legislation to freeze wages.
Meeting of February 17, 2009 (Item No. 3a) Page 2
Subject: City Council Special Study Session Minutes January 20, 2009
Council discussed the importance of the TH7 & Wooddale Avenue Grade Separated Interchange
Project. Commissioner Dorfman indicated that she was working to secure county assistance for the
project. Council and the city’s legislators discussed the possibility of extending the life of two TIF
Districts, the Elmwood TIF District and the Excelsior Boulevard TIF District, to help pay for future
improvements on state highways. Councilmember Basill asked staff to provide cost comparison data
for the project showing the city’s contribution for this project based on the various funding
proposals that were discussed. Ms. Honold provided Council with an update on other projects,
including the Glencoe Railroad Mitigation Project.
The meeting adjourned at 7:32 p.m.
______________________________________ ______________________________________
Nancy Stroth, City Clerk Jeff Jacobs, Mayor
Meeting Date: February 17, 2009
Agenda Item #: 3b
UNOFFICIAL MINUTES
CITY COUNCIL MEETING
ST. LOUIS PARK, MINNESOTA
JANUARY 20, 2009
1. Call to Order
Mayor Jacobs called the meeting to order at 7:34 p.m.
Councilmembers present: Mayor Jeff Jacobs, John Basill, C. Paul Carver, Phil Finkelstein, Paul
Omodt, Loran Paprocki and Susan Sanger.
Councilmembers absent: None
Staff present: City Manager (Mr. Harmening), City Attorney (Mr. Scott), Planning & Zoning
Supervisor (Ms. McMonigal), Management Assistant (Ms. Honold), Senior Planner (Mr. Walther),
Public Works Director (Mr. Rardin), Assistant Planner (Mr. Fulton), Community Development
Director (Mr. Locke), City Engineer (Mr. Brink) and Recording Secretary (Ms. Schmidt).
2. Presentations – None
3. Approval of Minutes
3a. City Council Special Study Session Minutes January 5, 2009
The minutes were approved as presented.
3b. City Council Minutes January 5, 2009
The minutes were approved as presented.
3c. Special City Council Minutes January 12, 2009
The minutes were approved as presented.
3d. City Council Study Session Minutes January 12, 2009
It was noted on page two, item #4, the fifth paragraph, should state: “… and suggested they
study tiering and the effects on families.”
It was noted on page two, item #4, the third paragraph, second sentence should state:
“…will have to be allocated per unit in a multi-family building and that they wanted to
study that issue.”
The minutes were approved as amended.
Meeting of February 17, 2009 (Item No. 3b) Page 2
Subject: City Council Minutes January 20, 2009
4. Approval of Agenda and Items on Consent Calendar
NOTE: The Consent Calendar lists those items of business which are considered to be routine
and/or which need no discussion. Consent items are acted upon by one motion. If discussion is
desired by either a Councilmember or a member of the audience, that item may be moved to an
appropriate section of the regular agenda for discussion.
4a. Approve Resolution No. 09-010 adopting the 2009-2013 Capital Improvement
Plan (CIP).
4b. Waive Second Reading and Adopt Ordinance No. 2370-09 Vacating Easements for
the Ellipse on Excelsior Redevelopment and approve the summary ordinance for
publication.
4c. Approve for Filing Vendor Claims.
4d. Approve for Filing Parks & Recreation Advisory Commission Minutes October 22,
2008.
4e. Approve for Filing Housing Authority Minutes December 10, 2008.
It was moved by Councilmember Carver, seconded by Councilmember Finkelstein, to
approve the Agenda and items listed on the Consent Calendar.
The motion passed 7-0.
5. Boards and Commissions
5a. Appointment of Citizen Representative to Boards and Commissions
It was moved by Councilmember Paprocki, seconded by Councilmember Omodt, to
appoint citizen representative Anthony Deos to the Human Rights Commission filling a
vacancy for a term expiring December 31, 2010.
The motion passed 7-0.
6. Public Hearings
6a. Creation of Special Service District No. 5 - Park Place Boulevard from I-394 to
Cedar Lake Road
Mr. Walther presented the staff report.
No speakers present. Mayor Jacobs closed the public hearing.
Meeting of February 17, 2009 (Item No. 3b) Page 3
Subject: City Council Minutes January 20, 2009
It was moved by Councilmember Sanger, seconded by Councilmember Basill, to approve
First Reading Ordinance authorizing creation of Special Service District #5 and schedule
Second Reading of Ordinance for February 2, 2009.
The motion passed 7-0.
7. Requests, Petitions, and Communications from the Public – None
8. Resolutions, Ordinances, Motions and Discussion Items
8a. Benilde-St. Margaret’s (BSM) Athletic Facility Improvements
Resolution Nos. 09-011, 09-012 and 09-013
Mr. Fulton presented the staff report.
Doug Cooley, Benilde-St. Margaret’s (BSM), acknowledged the members of their team,
Mary Jetland, Dr. Bob Tift, Dean Beeninga, Graham Sones, Dan Cincoski, Ron Spoden.
He gave an overview of the improvement request.
Stan Jurgensen, 2309 Westridge Lane, stated concern with the noise and the fact that BSM’s
additional plans were not in writing. He also suggested the field be allowed outside use no
more than four times a year.
Nicholas Slade, 2316 Westridge Lane, stated he felt the current noise at BSM does not
comply with the ordinance. He asked that serious enforcement be placed into the CUP,
further suggesting that failure could result in suspension. Mr. Slade asked that some sort of
time operation restrictions apply, such as: no Sundays; decibel limit; limiting music to 20
prior to play; allowing only one electronic amplifier and light set being used at one time;
restrictions on allowing outside field usage; sound checks by the City and non-school session
usage, such as in the summer.
Joy Peterson, 2301 Westridge Lane, stated she agreed with Mr. Slade’s conditions. She also
stated concern with the music content and agreed that more conditions should be put into
the CUP to ensure compliance and assurance.
Robert DeMay, 2505 Quentin Court, thanked BSM for resolving their concern with the
storm water drain issue. He also stated there were still unresolved concerns with the tree
buffer on the east side of BSM's parking lot, stating it is an important buffer and they would
like those trees left, also asking for a fence. Mr. DeMay stated that the association strongly
disagreed with the planning staff’s interpretation of section 36.36 of the zoning code, and
asked that his presented correspondence be accepted into the record. He further stated
concern and questioned the policy of allowing a major alteration without the requirement
that all existing uses be brought into full compliance.
Meeting of February 17, 2009 (Item No. 3b) Page 4
Subject: City Council Minutes January 20, 2009
Duane Krohnke, 2505 Princeton Court, stated distress and disappointment with staff in
what he felt was a failure to address the tree concern from a previous resolution requirement.
He stated that he thought field 5 was created without notification to the neighborhood
and/or the City. Mr. Krohnke stated his frustration with the configuration of field 5 as its
close proximity to their homes. He also suggested Council deny the proposal and adopt the
amendments they have proposed or table the proposal to allow for feedback and answers to
the questions provided here tonight.
Sharon Abelson, 4340 Cedarwood Road, President of the Lake Forrest Association,
complimented BSM for taking the time to meet and listen to resident’s input. She also
reminded Council of the 1999 agreement, listing the steps BSM agreed to take to reduce the
noise, stating many have not been met and that’s where the neighborhood frustration comes
from.
Jim Hanlon, 2202 Parklands Lane, stated concern with parking and traffic access from BSM,
asking that access on the north be restricted to staff only. He stated he was happy to hear
that BSM was within the noise ordinance requirements, asking that the City re-evaluate the
issue because it is still quite loud.
Councilmember Sanger stated she was recently made aware of a pamphlet that was passed
out to the Lake Forrest neighborhood, relating to a proposed bus drop off. She clarified it
was not part of the proposal.
Councilmember Sanger stated she felt there were a lot of good things in the proposal
provided by BSM. She also suggested that the big issues mentioned that were not resolved
were capable of being worked out, such as noise, the tree issue, and the absence of the 25’
non-conforming setback. Councilmember Sanger stated she felt the conditions were not yet
fully developed and asked Council to table the proposal for more discussion. She stated this
would allow time to answer some of the questions and resolve some of these issues.
Councilmember Finkelstein felt it should not be tabled, stating he is in support of the
proposal. He also stated he would encourage BSM to look at restricting lighting and sound
for some sporting events, further asking BSM to continue to work with the neighborhoods
to address their concerns.
Councilmember Omodt also agreed that it should not be tabled. He asked for clarification
on actual resolution conditions. Mr. Fulton stated the actual resolution for the major
amendments and special permits start on page 14.
Councilmember Omodt asked if it was common practice to list the Community
Development Director as a referee. Mr. Fulton stated the inclusion was so that staff is
notified of these meetings, further stating he would not really serve as a referee.
Meeting of February 17, 2009 (Item No. 3b) Page 5
Subject: City Council Minutes January 20, 2009
Councilmember Omodt asked if this resolution would restrict BSM from hosting future
beneficial events. Mr. Fulton stated temporary or emergency situations would be allowed;
however, regular use by other schools or organizations would require a special permit.
Councilmember Omodt asked if the City has ever measured sound over 65 decibels. Mr.
Fulton stated that Community Development monitors this and has found no issues.
Councilmember Omodt asked if any proof could be provided by BSM putting a 65 decibel
limit on their system. Mr. Fulton clarified that BSM wouldn’t be putting a limit on their
system, they would be putting a limit where it was being measured.
Councilmember Omodt asked for clarification on what side the 25’ setback was. Mr. Fulton
stated the south side. Councilmember Omodt then asked for clarification on the 11’ (field
5) issue. Mr. Fulton explained that the proposal is to put a fence at the 11’ property line and
change the field use.
Councilmember Omodt asked if there was space on the Princeton Court properties to plant
trees as a buffer. Mr. Fulton stated Princeton Court has offered to do so, stating that once
the current trees are fully developed they will provide canopy on the Princeton Court
property.
Councilmember Paprocki stated he would be interested in feedback on what the system will
have relating to the 65 decibel. He also suggested a change to item 5c to state: The
applicant shall install and “maintain” a device governing all outdoor amplified sound systems
on the site to be in compliance with the City’s noise regulations.
Councilmember Paprocki clarified the concern of BSM not being in full conformance,
noting the conditions state: to extend to as reasonable as possible to be brought into greater
or complete compliance with the general provisions of the zoning ordinance. He further
stated they don’t have to meet all.
Councilmember Basill stated he understood the concerns, further stating the pros outweigh
the cons and the proposal was reasonable in the expectations.
Councilmember Finkelstein asked Dr. Tift if they would consider not utilizing both light
and sound for both varsity soccer and varsity Lacrosse. Dr. Tift stated they are scheduled by
their conference for many combined usages, but would try to limit multiple use whenever
possible. Dr. Tift also stated they are looking at purchasing a system that would limit the
decibels.
Councilmember Finkelstein also asked Dr. Tift to possibly meet with Princeton Court
representatives on the tree concern. Dr. Tift stated they were willing to work with them,
noting the proposal includes tress on both sides of the fence.
Meeting of February 17, 2009 (Item No. 3b) Page 6
Subject: City Council Minutes January 20, 2009
Councilmember Sanger moved to continue the issue until the second regular Council
meeting in February to allow representatives from north and south neighborhoods to meet
with BSM and staff to work out any additional conditions.
Ms. McMonigal noted the deadline for this proposal was February 15th.
Councilmember Sanger moved to continue the issue until the first regular Council meeting
in February to allow representatives from north and south neighborhoods to meet with BSM
and staff to work out any additional conditions.
Mayor Jacobs stated since there was no second, the motion remained unmoved for lack of a
second.
It was moved by Councilmember Paprocki, seconded by Councilmember Basill, to adopt
Resolution No. 09-11 approving a Major Amendment to a Special Permit for Athletic
Facility Improvements at 2501 Highway 100 South and adopt Resolution No. 09-12
approving a Conditional Use Permit for floodplain modifications at 2501 Highway 100
South, and adopt Resolution No. 09-13 approving a Conditional Use Permit for fill in
excess of 400 cubic yards at 2501 Highway 100 South; with the inclusion of “… and
maintain…” to item 5c of the proposal and substituting 30 minutes for 45 minutes of item
5d.
Councilmember Sanger asked if the maker would be acceptable to the proposal of friendly
amendments to the motion.
Mayor Jacobs asked Councilmember Sanger to state her suggestions.
Councilmember Sanger suggested adding and additional item “5l” stating: “The applicant
shall continue to be in full compliance with applicable noise requirements.” Councilmember
Paprocki asked that that be left to the execution of the existing ordinances, stating he
remained unmoved.
Councilmember Basill explained the requirement is already stated under 5c of the proposal.
Councilmember Sanger suggested adding a condition under 5d, limiting pregame music to
20 minutes and also add that there is no more than one amplified music session per day.
Councilmember Paprocki stated he would be agreeable to 30 minutes of pregame music.
Mr. Cooley stated it would be a restriction and reminded Council that the pregame music is
used only for varsity games.
Councilmember Basill thanked Mr. Cooley for the varsity clarification.
Meeting of February 17, 2009 (Item No. 3b) Page 7
Subject: City Council Minutes January 20, 2009
Mr. Harmening reiterated that the sound system would be for varsity events only, which
would amount to approximately 47 events per year.
Councilmember Paprocki stated he would accept the 30 minute condition as a friendly
amendment.
Councilmember Sanger then asked if he would accept the request for no more than one
music session per day. Councilmember Paprocki stated he rejected that amendment request.
Councilmember Sanger suggested an amendment to item “k2” to add another sentence
stating: “No sound system shall be used before 9 a.m. or after 9 p.m.”
Councilmember Paprocki stated he rejected that amendment request.
Councilmember Basill stated he hoped there would be continued meetings and discussions
between neighborhoods and BSM.
The motion passed 6-1. Sanger opposed.
9. Communications - None
10. Adjournment
The meeting adjourned at 10:09 p.m.
______________________________________ ______________________________________
Nancy Stroth, City Clerk Jeff Jacobs, Mayor
Meeting Date: February 17, 2009
Agenda Item #: 4a
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Temporary Liquor License Most Holy Trinity Parish
RECOMMENDED ACTION:
Motion to approve a Temporary On-Sale Intoxicating Liquor License for Most Holy Trinity Parish,
4017 Utica Avenue South, for a Fish Fry Event to be held on March 6 and March 20, 2009.
POLICY CONSIDERATION:
Does Council wish to approve the Temporary On-Sales Intoxicating Liquor License so that Most
Holy Trinity Parish can serve intoxicating liquor at their Fish Fry Event?
BACKGROUND:
Most Holy Trinity Parish has made an application for a Temporary On-sale Intoxicating liquor
license for their upcoming Fish Fry event. City Ordinance 3-57(8) requires council approval of
temporary liquor licenses. The event is being held in the church basement and is scheduled from
4:00 p.m. to 8:00 p.m. on Friday, March 6 and Friday, March 20, 2009.
The Police Department has completed the background investigation on the main principals and has
found no reason to deny the temporary license.
The applicant has met all requirements for issuance of the license and staff is recommending
approval.
FINANCIAL OR BUDGET CONSIDERATION:
The fees for a temporary liquor license are found in Appendix A - Fee Schedule of the City Code.
Total fee for this applicant is $100.00 ($50 per day).
VISION CONSIDERATION:
Not applicable
Attachments: None
Prepared by: Kris Luedke, Office Assistant
Reviewed by: Nancy Stroth, City Clerk
Approved by: Tom Harmening, City Manager
Meeting Date: February 17, 2009
Agenda Item #: 4b
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Consider Resolutions in Support of FY2010 Federal Appropriation Requests.
RECOMMENDED ACTION:
Motion to approve resolutions in support of federal appropriation requests for the Glencoe Railroad
Mitigation Project; Trunk Hwy 7 & Louisiana Interchange Improvement Project; and the Trunk
Highway 100 & Interstate 394/Xenia Avenue/Park Place Boulevard Collector-Distributor Road
Improvement Project.
POLICY CONSIDERATION:
The City Council is being asked to adopt resolutions in support of three FY2010 appropriation
requests: Glencoe Railroad Mitigation Project; Trunk Hwy 7 & Louisiana Interchange
Improvement Project; and the Trunk Highway 100 & Interstate 394/Xenia Avenue/Park Place
Boulevard Collector-Distributor Road Improvement Project. Staff will submit the necessary
information to our Washington delegation to allow for the appropriation requests to be made.
Does the Council support staff submitting requests for FY2010 Trans-HUD funding for these
projects?
BACKGROUND:
Glencoe Railroad Mitigation Project
The Cities of Minnetonka, St. Louis Park, and Hopkins have been jointly working to eliminate
noise and vibration disturbances to their residents living adjacent to segments of rail lines where rail
car sorting operations are performed. In 1999, the cities funded a noise study that concluded that
these sorting operations generate noise levels that exceed the State of Minnesota noise standards.
Since that time, the cities have actively pursued a permanent solution to mitigate the noise from
these rail operations, which involves the construction of a new rail switching yard in the City of
Glencoe, Minnesota.
Council has previously passed four resolutions, 01-119, 05-079, 07-029, 08-027 in support of this
project. The cities, with the help of State Representative Steve Simon and State Senator Ron Latz
and former State Senator Steve Kelley, received $700,000 in state funding in 2006 for this project.
The remaining project dollars, $3.2 million, must be secured before the state monies are available for
construction.
Meeting of February 17, 2009 (Item No. 4b) Page 2
Subject: Resolutions in Support of FY2010 Appropriation Requests
The switchyard will be owned and operated by the McLeod County Rail Authority in cooperation
with the City of Glencoe and will be primarily used by the Twin Cities and Western Railroad
(TC&W), which operates the rail cars and has been a cooperative partner with the cities. In
addition, this project will also benefit the Southwest LRT; a future station in Hopkins will be built
where there are existing rail blocking operations.
Former Senators Mark Dayton and Norm Coleman, and Senator Amy Klobuchar have indicated
strong support for this project as have Congressman Keith Ellison, former Congressman Ramstad,
and Congressman Collin Peterson, who represents the City of Glencoe and McLeod County.
Former Senator Coleman was able to insert $1 million for this project in FY2007. However, it was
not included in the House version and, following the election, no action was taken on the FY2007
Trans-HUD bill.
MnDOT has submitted a request to the Federal Railroad Administration (FRA) for the remaining
project funding. Staff will not know the status of the award until April/May 2009. If the Glencoe
Project is selected by the FRA for full funding, this request can be withdrawn.
Trunk Highway 7 & Louisiana Avenue Interchange Improvement Project
The city is seeking funding for the construction of a grade-separated interchange at Louisiana
Avenue and Trunk Highway 7 (TH 7). The project would also include pedestrian and bicycle
friendly improvements along with reconfiguration of the frontage roads in order to improve access,
safety, and traffic flow for both the TH 7 corridor and Louisiana Avenue.
In addition to high commuter usage in the TH 7 corridor, the TH 7/Louisiana intersection
experiences many other traffic and safety related problems. As a major north-south route through
the city, motorists often use Louisiana Avenue as an alternate route to TH 100 and points beyond.
This intersection also experiences heavy traffic volumes because of the close proximity of Sam’s Club
and Methodist Hospital. Recent signal timing modifications along the TH 7 corridor has not
significantly alleviated traffic congestions and motorist wait times at this intersection during heavy
traffic periods.
The current TH 7/Wooddale intersection also presents constraints and issues given its close
proximity to the Reilly and former Golden Auto Superfund sites. In addition, potential future re-
development activities in the area, including expansion at Methodist Hospital and a Southwest
Transitway station and associated traffic studies have determined that the TH 7/Louisiana
improvement is a critical element in meeting the future transportation needs in this area.
TH 7 is also a significant barrier for bicycles and pedestrians to cross at Louisiana Avenue. The
separated grade interchange will therefore provide opportunities for pedestrians and bicyclists to
safely cross the TH 7 corridor in order to link with destinations such as the Cedar Lake Trail,
Louisiana Oaks Park and a future light rail station at Louisiana Avenue and Oxford Street.
Construction would be expected to commence in 2011 and be completed in 2012. Total project
cost is estimated to be $22 million, of which Public Works staff has successfully obtained $7.63
million in federal funding through the State Surface Transportation Program.
Meeting of February 17, 2009 (Item No. 4b) Page 3
Subject: Resolutions in Support of FY2010 Appropriation Requests
Trunk Highway 100 & Interstate 394/Xenia Avenue/Park Place Boulevard Collector-Distributor
Road Improvement Project.
The cities of Golden Valley and St. Louis Park are working together with MnDOT to address
regional transportation impacts along TH 100 & I-394 in the vicinity of Duke’s West End Project.
Improvements need to be made regardless of future development in the area to improve regional
traffic flows.
SRF has completed a traffic analysis of the corridor as a part of the Duke Project AUAR in 2007 and
has concluded that the TH 100 Collector-Distributor Road currently operates poorly in the
eastbound and westbound directions during the morning and evening peak periods, resulting in a
decreased ability for the I394/TH 100 interchange to handle regional traffic.
The SRF analysis recommends improvements to the TH 100 Collector-Distributor Road in the
eastbound and westbound directions
These proposed improvements will bring the eastbound and westbound lanes of TH 100
Commuter-Distributor Road into acceptable operating levels of service by adding additional traffic
capacity, upgrading local access for regional trips, improving regional traffic flow and reducing
number of vehicles using locals systems as an alternate route.
St. Louis Park and Golden Valley’s City Council’s both passed resolutions last year in support of this
project. Golden Valley will be considering a new resolution in support of this application at their
February 17 Council meeting.
FINANCIAL OR BUDGET CONSIDERATION:
Glencoe Railroad Mitigation Project
The state of Minnesota has committed $700,000 in state bonds once the total project funding is
secured. The cities of Hopkins, Minnetonka and St. Louis Park have committed to contributing
$100,000 each toward this project. However, this is not a 2009 budgeted item because the project is
still in need of $3.2 million to begin construction. If funding is secured, construction on the
switchyard could commence later this year.
TH 7 & Louisiana Avenue Interchange Improvement Project
The City of St. Louis Park was successful in obtaining Surface Transportation Program (STP)
funding of $7.63 million as a part of the Metropolitan Council’s Transportation Advisory Board’s
Regional Solicitation Process in 2007 for this proposed work. The project has been identified
accordingly in the City’s Capital Improvement Program (CIP) and Comprehensive Plan.
Trunk Highway 100 & Interstate 394/Xenia Avenue/Park Place Boulevard Collector-Distributor
Road Improvement Project.
This project is part of the state transportation system operated by the MnDOT. This is not a
budgeted item for 2009 and is not included in MnDOT’s 10 year regional transportation plan at
this time. Estimated cost for the proposed improvements is $2.5 million.
Meeting of February 17, 2009 (Item No. 4b) Page 4
Subject: Resolutions in Support of FY2010 Appropriation Requests
VISION CONSIDERATION:
These projects are consistent with the Council’s commitment to being a Connected and Engaged
Community and promoting regional transportation issues and related dedicated funding sources
affecting St. Louis Park.
Attachments: Resolutions in Support of FY2010 Federal Appropriations
Prepared by: Marcia Honold, Management Assistant
Approved by: Tom Harmening, City Manager
Meeting of February 17, 2009 (Item No. 4b) Page 5
Subject: Resolutions in Support of FY2010 Appropriation Requests
RESOLUTION NO. 09-___
RESOLUTION IN SUPPORT OF A
FEDERAL APPROPRIATION FOR A RAILROAD SWITCHING YARD
IN GLENCOE, MN
WHEREAS, Cities of Minnetonka, St. Louis Park and Hopkins (the Cities) have been jointly
working to eliminate noise disturbances to their residents living adjacent to segments of rail lines where
rail car sorting operations are performed.
WHEREAS, in 1999, the Cities funded a noise study that concluded these sorting operations
generate noise levels that exceed the State of Minnesota noise standards; and
WHEREAS, the Cities have actively pursued short-term and long-term solutions to mitigate the
noise from these rail operations. To date, the short-term solutions have provided little improvement;
and
WHEREAS, the construction of a switching yard in Glencoe, Minnesota was identified as the
long-term solution that would completely eliminate the blocking operations from the residential
communities. A switching yard would be beneficial to Glencoe from both an operational and an
economic development standpoint; and
WHEREAS, the state of Minnesota appropriated $700,000 for the construction of the switching
yard in 2006; and
WHEREAS, an application for a Federal capital transportation appropriation for this project in
the amount of $3,200,000 for land acquisition and design, development costs, and economic
development funds to aid in the construction of a new railroad switching yard in Glencoe will be
submitted; and
NOW THEREFORE BE IT RESOLVED THAT the City Council of the City of St. Louis
Park does hereby support the application for a federal appropriation by the Cities of Minnetonka, St.
Louis Park and Hopkins, in cooperation with the City of Glencoe and the McLeod County Rail
Authority for a railroad switching yard in Glencoe, Minnesota.
Reviewed for Administration: Adopted by the City Council February 17, 2009
City Manager Mayor
Attest:
City Clerk
Meeting of February 17, 2009 (Item No. 4b) Page 6
Subject: Resolutions in Support of FY2010 Appropriation Requests
RESOLUTION NO. 09-___
RESOLUTION IN SUPPORT OF A FEDERAL APPROPRIATION
REQUEST FOR TRUNK HIGHWAY 7/LOUISIANA AVENUE
INTERCHANGE IMPROVEMENTS
WHEREAS, the City Council of the City of St. Louis Park is the official governing body of the
City of St. Louis Park; and
WHEREAS, this project is consistent with the City of St. Louis Park Capital Improvement Plan
and Comprehensive Plan and it is believed to be consistent with the policies of the Metropolitan
Council's Development Guide, including the Transportation Policy Plan and Development Framework;
and
WHEREAS, this project is located in a significant high use transportation corridor (Trunk
Highway 7) in the Twin Cities metropolitan area and this project supports improvements planned to the
regional and local transportation system at T.H. 7 and Louisiana Avenue; and
WHEREAS, this project was awarded $7.63 million through the Surface Transportation
Program as recommended the Metropolitan Council’s Transportation Advisory Board in 2006, under
the condition that the city start construction on this project by 2011; and
WHEREAS, MnDOT has identified as the TH 7 & Louisiana Avenue intersection as higher
safety priority concern; and
WHEREAS, the City of St. Louis Park needs to conduct a Phase I Environmental Site
Assessment for the project area, most of which resides within the Reilly Superfund Site. The assessment
will be used as a tool in gauging whether significant environmental costs may be associated with the
various concepts of the proposed project; and
WHEREAS, this project supports and enhances inter-modal transportation uses, including
motor vehicle, transit, light rail (SWLRT), bicycle, and pedestrian uses; and
WHEREAS, this project implements a solution in the form of continuity, capacity, and safety to
a transportation problem and provides a much needed upgrade to the regional transportation system.
NOW THEREFORE BE IT RESOLVED, the City Council of the City of St. Louis Park
does hereby support the application for a federal appropriation by for the TH 7/Louisiana Ave.
Interchange Improvement Project.
Reviewed for Administration: Adopted by the City Council February 17, 2009
City Manager Mayor
Attest:
City Clerk
Meeting of February 17, 2009 (Item No. 4b) Page 7
Subject: Resolutions in Support of FY2010 Appropriation Requests
RESOLUTION NO. 09-___
RESOLUTION IN SUPPORT OF A FEDERAL APPROPRIATION REQUEST FOR
TRUNK HIGHWAY 100 & INTERSTATE 394/XENIA AVENUE/PARK PLACE
BOULEVARD COLLECTOR-DISTRIBUTOR ROAD IMPROVEMENT PROJECT
WHEREAS, the City Council of the City of St. Louis Park is the official governing body of the
City of St. Louis Park; and
WHEREAS, the cities of Golden Valley and St. Louis Park are working together with MnDOT
to address regional transportation issues along TH 100 & I-394 in the vicinity of Duke’s West End
Project; and
WHEREAS, the TH 100 Collector-Distributor Road currently operates poorly in the eastbound
and westbound directions during the morning and evening peak periods, resulting in a decreased ability
for the I394/TH 100 interchange to handle regional traffic; and
WHEREAS, transportation improvements eastbound and westbound lanes of TH 100
Commuter-Distributor Road need to be made regardless of future development in the area to improve
regional traffic flows; and
WHEREAS, this project is located in a significant high use transportation corridor (Trunk
Highway 100 & Interstate 394) in the Twin Cities metropolitan area and this project supports
improvements planned to the regional and local transportation system at Trunk Highway 100 and
Interstate 394; and
WHEREAS, the proposed improvements will result in bringing the eastbound and westbound
lanes of TH 100 Commuter-Distributor Road into operating at acceptable levels of service by adding
additional traffic capacity, upgrading local access for regional trips, improving regional traffic flow and
reducing number of vehicles using locals systems as an alternate route; and
WHEREAS, this project implements a solution in the form of continuity, capacity, and safety to
a transportation problem and provides a much needed upgrade to the regional transportation system.
NOW THEREFORE BE IT RESOLVED, the City Council of the City of St. Louis Park
does hereby support the application for a federal appropriation for the Trunk Highway 100 & Interstate
394/Xenia Avenue/Park Place Boulevard Collector-Distributor Road Improvement Project.
Reviewed for Administration: Adopted by the City Council February 17, 2009
City Manager Mayor
Attest:
City Clerk
Meeting Date: February 17, 2009
Agenda Item #: 4c
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Change Order No. 1 to Contract 138-08 - Water Project – Water Treatment Plant No. 8
Rehabilitation - Project 2006-2000.
RECOMMENDED ACTION:
Motion to Approve Change Order No. 1 to Contract 138-08 - Water Project – Water Treatment
Plant No. 8 Rehabilitation - Project 2006-2000.
POLICY CONSIDERATION:
City Council approval is required whenever contract changes are requested:
• To Council-authorized contracts, or
• If total contract expenditures exceed $100,000.
BACKGROUND:
Project Information
Project No. 2006-2000 provides for the rehabilitation of Water Treatment Plant No. 8 (WTP #8)
located at 9701 W. 16th Street. This project includes storage vessel rehabilitation, replacement of the
filter media, expansion of the chemical room, and several process improvements. Process
improvements include sandblasting and repainting the existing filter tanks and process piping,
replacing the well discharge piping and flow meter, replacing the yard piping and valves between the
plant and the distribution system, replacing the air compressor, and adding a digital scale for the
fluoride tank.
On October 6, 2008 the City Council adopted a resolution accepting the Project Report,
establishing Improvement Project No. 2006-2000, approving the plans and specifications, and
authorized advertisement for bids.
On November 17, 2008 the City Council approved the motion to designate EnComm Midwest,
Inc. the lowest responsible bidder and authorize execution of a contract with the firm in the amount
of $533,335.00 for Improvement Project No. 2006-2000.
Change Order No. 1
Since construction started the following changes have been identified as necessary:
1. Deduct for furnishing chlorine feed equipment, as this equipment will be furnished by the
City (not the Contractor) and installed by the Contractor.
2. Add for furnishing air compressor/ dryer assembly equipment and salvaging existing
equipment to the City.
Meeting of February 17, 2009 (Item No. 4c) Page 2
Subject: Change Order No. 1 to Contract 138-08 Water Project – WTR#8 - Project 2006-2000
3. Add for installation of one (1) sample tap in each filter tank.
4. Add for revising concrete curb for the fluoride containment area.
5. Add for additional wall repairs.
Staff has negotiated these changes at a cost or $334.90, as documented in the attached Change
Order No. 1.
FINANCIAL OR BUDGET CONSIDERATION:
Estimated Contract Cost
The work to be performed by the Contractor under Contract 138-08 is now estimated as follows:
Original Contract $533,335.00
Change Order No. 1 $ 334.90
Total $ 533,669.90
Contract Terms
All other terms of the Contract will remain the same.
VISION CONSIDERATION:
Not applicable.
Attachment: Change Order No. 1
Prepared by: Scott Merkley, Public Works Coordinator
Reviewed by: Michael P. Rardin, Director of Public Works
Approved by: Tom Harmening, City Manager
Meeting of February 17, 2009 (Item No. 4c) Page 3
Subject: Change Order No. 1 to Contract 138-08 Water Project – WTR#8 - Project 2006-2000
Contract No.: 138-08
Change Order No.: 1 Date: February 17, 2009
Project Name: Water Treatment Plant No. 8 Rehabilitation Project
Project Location: 9701 W. 16th Street
Contractor: EnComm Midwest, Inc. P.O. Box 520
Isanti, MN 55040 Phone No. 763/444-8637
Type of Work: Water Utility Construction – See Details in Attachments ***
Amount of Original Contract: $533,335.00
Unit Contract As Revised by CO
Contract Item Unit Price Quantity Amount Quantity Amount
RFP No. 1 L.S. -- -- -- -- (661.00)
RFP No. 3 L.S. -- -- -- -- 420.90
Additional Wall Repairs L.S. -- -- -- -- 575.00
Total with Revised Quantity $334.90
Total Change Order No. 1 Amount: $ 334.90
Original Contract Price: $ 533,335.00
Previous Change Orders (None) 00
Total Funds Encumbered with all Change Orders: $ 533,669.90
Above additional (or deleted) work to be performed (or deleted) under same conditions as specified in original
contract unless otherwise stipulated herein.
Recommended:
City Project Manager Date Project Engineer Date
Approved:
Director of Public Works Date City Manager Date
We hereby agree to furnish labor and materials complete in accordance with the contract specifications at the above stated
price.
Approved: ______________________________________ ______________________________________________
Date Authorized Contractor Signature
NOTE: This Revision becomes part of and in conformance with the existing contract
Meeting Date: February 17, 2009
Agenda Item #: 4d
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Final Payment Resolution - Contract 87-07 – Quality Restoration Services, Inc. (2007-0003, 2008-
0004, & 2007-0004).
RECOMMENDED ACTION:
Motion to adopt Resolution authorizing final payment in the amount of $8,085.21 for the sidewalk,
curb and gutter maintenance project – Project Nos. 2007-0003, 2008-0004, & 2007-0004 with Quality
Restoration Services, Inc., Contract No. 187-07.
POLICY CONSIDERATION:
Not applicable.
BACKGROUND:
This project was planned for and is included in the City’s adopted Capital Improvement Program for
the annual repair and construction of sidewalk, and curb and gutter at various locations in the city. Staff
annually surveys the condition of the sidewalk to identify hazards for repair. Panels of sidewalk that are
cracked or have been lifted by tree roots and create trip hazards are removed and replaced under this
contract. Curb and gutter with similar defects that create drainage problems are also repaired.
The Contractor completed this work within the contract time allowed at a final contract cost of
$116,961.10.
FINANCIAL OR BUDGET CONSIDERATION:
Funds for this maintenance project are allocated in the Public Works Operations budget and the
Pavement Management budget. $85,000 of the Operations budget is available for sidewalk repairs.
$50,000 of the Pavement Management budget plus $15,000 of the Operations budget is available for
curb and gutter repairs.
VISION CONSIDERATION:
Not applicable.
Attachment: Resolution
Prepared by: Jim Olson, Engineering Project Manager
Reviewed by: Mike Rardin, Public Works Director
Approved by: Tom Harmening, City Manger
Meeting of February 17, 2009 (Item No. 4d) Page 2
Subject: Final Payment Resolution Contract 87-07 Quality Restoration
RESOLUTION NO. 09-___
RESOLUTION ACCEPTING WORK ON
SIDEWALK, CURB AND GUTTER MAINTENANCE PROJECT
CITY PROJECT NO. 2007-0003, 2008-0004, & 2007-0004
CONTRACT NO. 87-07
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of St. Louis Park,
Minnesota, as follows:
1. Pursuant to a written contract with the City dated August 6, 2007, Quality Restoration Services, Inc. has
satisfactorily completed the sidewalk, curb and gutter maintenance project, as per Contract No. 87-07.
2. The Director of Public Works has filed his recommendations for final acceptance of the work.
3. The work completed under this contract is accepted and approved. The City Manager is directed to make
final payment on the contract, taking the contractor's receipt in full.
Original Contract Price $116,976.70
Underun 15.60
Previous Payments $108,875.89
Balance Due $ 8,085.21
Reviewed for Administration: Adopted by the City Council February 17, 2009
City Manager Mayor
Attest:
City Clerk
Meeting Date: February 17, 2009
Agenda Item #: 4e
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Delay Creation of Special Service District No. 5 and Imposition of a Service Charge within the
District - Park Place Boulevard from I-394 to Cedar Lake Road.
RECOMMENDED ACTION:
1. Motion to Delay Publication of Ordinance 2371-09 Creating Special Service District No. 5 and
to Schedule Another Public Hearing for March 2, 2009.
2. Motion to Adopt Resolution rescinding Resolution 09-021 imposing a Service Charge for Special
Service District No. 5 and to Schedule Another Public Hearing for March 2, 2009.
POLICY CONSIDERATION:
None.
BACKGROUND:
An opposition letter from Costco Wholesale regarding Special Service District No. 5 and imposition
of a service charge for district services was entered into the public record on February 2, 2009. The
letter called to our attention a potential problem with the public hearing notice. City staff and the
City Attorney reviewed the notice and identified the specific issue to which the letter referred.
Although affected property owners received mailed notice of the public hearing, and the public
hearing notice was published twice in the official newspaper, the published notices were not two
weeks apart as required by statute. To remedy this technical error, the City Attorney advises that the
City re-advertise and hold the public hearings again.
The City will respond to the letter of opposition with a formal letter of determination regarding the
merits of the objection. In addition, staff is talking with Costco Wholesale representatives to address
any remaining questions or concerns. According to Minnesota Statutes for special service districts,
the City should have delayed adoption of the ordinance creating the district, or adopted the
ordinance with a provision that the Costco property be excluded pending any appeal of the City’s
letter of determination.
FINANCIAL OR BUDGET CONSIDERATION:
None with this action.
VISION CONSIDERATION:
The proposed special service district advances the Vision St. Louis Park goals of promoting and
integrating arts, culture, and community aesthetics in all City initiatives, including implementation
where appropriate; as well as, being a connected and engaged community by increasing use of new
and existing gathering places and ensuring accessibility throughout the community.
Meeting of February 17, 2009 (Item No. 4e) Page 2
Subject: Delay Creation of Special Service District No. 5 and Imposition of a Service Charge within the
District - Park Place Boulevard from I-394 to Cedar Lake Road
NEXT STEP:
City Council will hold public hearings on March 2, 2009 and consider the first reading of the
ordinance.
Attachments: Resolution Rescinding Resolution 09-021 Imposing a Service Charge
Prepared by: Sean Walther, Senior Planner
Reviewed by: Kevin Locke, Community Development Director
Tom Scott, City Attorney
Approved by: Tom Harmening, City Manager
Meeting of February 17, 2009 (Item No. 4e) Page 3
Subject: Delay Creation of Special Service District No. 5 and Imposition of a Service Charge within the
District - Park Place Boulevard from I-394 to Cedar Lake Road
RESOLUTION NO. 09-______
RESOLUTION RESCINDING RESOLUTION 09-021
IMPOSING A SERVICE CHARGE
FOR SPECIAL SERVICE DISTRICT NO. 5
BE IT RESOLVED by the City Council of St. Louis Park, Minnesota, as follows:
Findings
The public hearing notice for the resolution imposing a service charge for Special Service
District No. 5 did not meet the technical requirements of Minnesota Statutes 428A. The two
published notices were not two weeks apart.
Conclusion
Resolution 09-021 is hereby rescinded.
Reviewed for Administration: Adopted by the City Council February 17, 2009
City Manager Mayor
Attest:
City Clerk
Meeting Date: February 17, 2009
Agenda Item #: 4f
Police Advisory Commission
Minutes – January 7, 2009
Aquila Room, City Hall
I. Call to Order
Chair Widmer called the meeting to order at 7:02. There was no quorum.
Commissioners Present: Gage Dennison, Cindy Hoffman, Justin Noznesky and Hans Widmer
Staff Present: Chief Luse, Lieutenant Harcey and Ms. Stegora-Peterson.
II. Approval of Minutes
Due to lack of quorum, no motion was taken.
III. 2008 Report to Council
Chair Widmer distributed a handout put together by Maureen Gormley with 2008 Commission
highlights, including: publicity, the golf tournament, Citizens Academy and work with the HRC.
Items to include on the 2009 Work Plan include: continuing with the Experience Biking and a
cable show, continued work on the golf tournament and other community television spots.
Chief Luse noted Jamie Zwilling could assist with putting a program together and could attend an
upcoming meeting to discuss it further.
Lt. Harcey suggested continuing the work with the HRC and teaming up on community events.
Chair Widmer would update the information before it is presented to City Council.
IV. HRC Update
Chief Luse noted the HRC was working on the Vision process and diversity was an area for the
HRC and police to interact with under represented populations.
V. Bike Safety Update
Chair Widmer noted the City Park and Recreations Department already has a trail map. Some of
the information (i.e. safety) on the brochure the PAC put together is not on that map. They can
work on combining the information or having two different brochures.
Meeting of February 17, 2009 (Item No. 4f) Page 2
Subject: Police Advisory Commission Minutes January 7 2009
Lt. Harcey spoke with Cindy Walsh, Park and Rec., and they would like only one brochure. They
would be happy to meeting with the Commission to discuss updates or additional information.
Chief Luse noted the City Council would like the cooperative effort to work on safety issues with the
Park and Rec. Board.
Chair Widmer noted he would schedule a meeting with the sub-committee to meet and work on
ideas for a cable program.
VI. New Business
Chief Luse stated they have worked on crime data and activity through mapping and asked
Commissioners to look at the web site data and provide feedback. City Council wants information
and descriptions on trends and activities. He noted the past year was a good year with many down
trends in most areas including reductions in vandalism and graffiti.
The City Council will be reviewing the PAC Annual report and Work Plan in February and all
Commissioners are encouraged to attend.
They are presently working on filling the vacant position on the Commission.
VII. Adjourn
The meeting adjourned at 7:50 PM.
Meeting Date: February 17, 2009
Agenda Item #: 4g
MINUTES
FIRE CIVIL SERVICE COMMISSION
June 5, 2008 – 8:30 a.m.
COMMUNITY ROOM, 1ST FLOOR CITY HALL
1) The meeting was called to order at 8:30 a.m. by President MacMillan.
2) In attendance were Commissioners William MacMillan, David Lee, and Marjorie Douville.
Also present were Ali Fosse, Human Resources Coordinator/Staff Liaison; Eric Bakken,
Union President; Mike Dobesh, Assistant Chief; and Steven Powers and Bill Ryan,
Firefighters.
3) A motion was made by Commissioner Lee, seconded by Commissioner Douville to accept
the minutes from the February 4, 2008 meeting. Motion carried unanimously.
4) Assistant Chief Dobesh summarized the recent Fire Lieutenant promotional process and
Staff Liaison Ali Fosse distributed the eligibility list. All candidates who participated in the
process achieved a score above 70 and are placed on the list. The Commissioners had
feedback on the interview questions that will be taken into consideration for the next
promotional process.
5) A motion was made by Commissioner Lee, seconded by Commissioner Douville to accept
the Fire Lieutenant eligibility list. Motion carried unanimously.
6) A motion was made by Commissioner Lee, seconded by Commissioner Douville to certify
the top three names on the list. The names to be certified are: Steven Powers, Eva Schlegel,
and Matthew Nordby. Motion carried unanimously.
7) In other business, Assistant Chief Dobesh indicated that the eligibility lists for Fire Captain
and Firefighter will expire in 2009 and the Commission will need to meet then to approve
processes.
8) A motion was made by Commissioner Lee, seconded by Commissioner Douville to adjourn
the meeting. The Commission adjourned at 8:37 a.m.
Respectfully submitted,
Ali Fosse
City Staff Liaison to the Fire Civil Service Commission
Meeting Date: February 17, 2009
Agenda Item #: 4h
MINUTES
St. Louis Park Housing Authority
St. Louis Park City Hall – Westwood Room
Wednesday, January 14, 2009
5:00 p.m.
MEMBERS PRESENT: Commissioners Catherine Courtney, Steve Fillbrandt, Renee
Fitzgerald, Trinicia Hill
Commissioner Judith Moore arrived at 5:07 p.m.
STAFF PRESENT: Jane Klesk, Kathy Larsen, Kevin Locke, Michele Schnitker,
Cindy Stromberg
1. Call to Order
The meeting was called to order at 5:04 p.m.
2. Approval of Minutes for December, 2008
The Board minutes of December 10, 2008 were unanimously approved.
3. Hearings – None
4. Reports and Committees – None
5. Unfinished Business – None
6. New Business
a. Judith Moore Recognition of Service, Resolution No. 578
Ms. Schnitker and Commissioner Courtney thanked Commissioner Moore for her
numerous years of service to the HA Board, and Commissioner Courtney read aloud
Resolution No. 578. Commissioner Fillbrandt moved to approve Resolution No.
578, Resolution of the Housing Authority of St. Louis Park Recognizing
Contributions and Expressing Appreciation to Judith Moore. Commissioner Hill
seconded the motion, and the motion passed 5-0.
Meeting of February 17, 2009 (Item No. 4h) Page 2
Subject: Housing Authority Minutes January 14, 2009
b. Approval of CEE Discount Loan Contract
Ms. Larsen explained the Discount Loan Program Contract extension, stating that
the amendment extends the contract termination date to December 31, 2009. The
termination date is the only amended section. Commissioner Moore moved for
approval of the execution of the Fifth Amendment to the Loan Origination
Agreement between Center for Energy and Environment and Housing Authority In
and For the City of St. Louis Park, to provide loan administration services through
December 31, 2009. Commissioner Fillbrandt seconded the motion, and the
motion passed 5-0.
c. Approval of CEE Move-Up Loan Contract
Ms. Larsen reviewed the Move-Up in the Park Consulting Agreement and explained
that the contract was previously with the City, but now was with the HA.
Commissioner Fillbrandt moved for approval of the execution of the Contract for
Consulting Agreement with Center for Energy and Environment (CEE), for
professional services to deliver the Move-Up in the Park Program January 1 through
December 31, 2009. Commissioner Fitzgerald seconded the motion, and the
motion passed 5-0.
d. Approval of CEE Live Where You Work Contract
Ms. Schnitker explained the Live Where You Work Home Ownership Assistance
Program and the Loan Origination Agreement with CEE. Commissioner Fitzgerald
moved for approval of the execution of the Loan Origination Agreement with Center
For Energy and Environment (CEE) for the Live Where You Work Home
Ownership Assistance Program. Commissioner Fillbrandt seconded the motion, and
the motion passed 5-0. There were questions and discussion on components of the
program. Ms. Schnitker agreed to bring the final draft of the program back to the
Board; Commissioner Fillbrandt requested that the Board be kept up-to-date on the
progress of the program.
e. Update – Wood Lane Lot
Ms. Larsen apprised the Board of the expiration of the development contract for the
Wood Lane lot, stating that the developer did not meet the terms of the contract.
Staff is providing a report to City Council at their Study Session Meeting of January
15, 2009, and will keep the HA Board informed of any further developments relating
to the sale of the parcel.
7. Communications from Executive Director
Meeting of February 17, 2009 (Item No. 4h) Page 3
Subject: Housing Authority Minutes January 14, 2009
a. Claims List January – 2009
b. Communications
1. Monthly Report for January – 2009
2. Scattered Site Houses and Hamilton House (verbal report)
3. Draft Financial Statements
8. Other
9. Adjournment
Commissioner Moore moved to adjourn the meeting, and Commissioner Fillbrandt
seconded the motion. The motion passed 5-0. The meeting was adjourned at 5:57 p.m.
Respectfully submitted,
_____________________________
Renee Fitzgerald, Secretary
Meeting Date: February 17, 2009
Agenda Item #: 4i
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Vendor Claims.
RECOMMENDED ACTION:
Motion to Accept for filing Vendor Claims for the period January 31 through February 13, 2009.
POLICY CONSIDERATION:
Not applicable.
BACKGROUND:
The Finance Department prepares this report on a monthly basis for Council’s review.
FINANCIAL OR BUDGET CONSIDERATION:
None.
VISION CONSIDERATION:
Not applicable.
Attachments: Vendor Claims
Prepared by: Connie Neubeck, Account Clerk
02/12/2009CITY OF ST LOUIS PARK 9:34:58R55CKSUM LOG23000VO
1Page -Council Check Summary
02/13/2009 -01/31/2009
Vendor AmountBusiness Unit Object
450.00OPERATIONSTRAINING10,000 LAKES CHAPTER
450.00
623.03FABRICATIONOTHER IMPROVEMENT SUPPLIES3M
623.03
217.20EMPLOYEE FLEX SPEND G&A GENERAL PROFESSIONAL SERVICESADMINISTRATION RESOURCES CORP
217.20
667.32SAMPLINGGENERAL PROFESSIONAL SERVICESAECOM INC
15,262.00STUDIESGENERAL PROFESSIONAL SERVICES
15,929.32
250.00MOVE-UP PROGRAM SERVICES/MRKTG OTHER CONTRACTUAL SERVICESALBERTSSON HANSEN ARCHITECTURE
250.00
3.58-WATER UTILITY BALANCE SHEET DUE TO OTHER GOVTSAMERICAN WATER WORKS ASSOC
58.58WATER UTILITY G&A GENERAL SUPPLIES
55.00
57.86GENERAL BUILDING MAINTENANCE OPERATIONAL SUPPLIESAMERIPRIDE LINEN & APPAREL SER
137.70PUBLIC WORKS OPS G & A OPERATIONAL SUPPLIES
101.34PARK MAINTENANCE G & A OPERATIONAL SUPPLIES
143.88ENTERPRISE G & A GENERAL SUPPLIES
95.54VEHICLE MAINTENANCE G&A OPERATIONAL SUPPLIES
73.59WATER UTILITY G&A OPERATIONAL SUPPLIES
73.58SEWER UTILITY G&A OPERATIONAL SUPPLIES
683.49
70.00WESTWOOD G & A SUBSCRIPTIONS/MEMBERSHIPSANCA
70.00
65.00YOUTH PROGRAMS PROGRAM REVENUEANDERSON, PATRICIA
65.00
208.92ENTERPRISE G & A GENERAL SUPPLIESARAMARK UNIFORM CORP ACCTS
208.92
89.90OPERATIONSOPERATIONAL SUPPLIESASPEN MILLS
89.90
Meeting of February 17, 2009 (Item No. 4i)
Subject: Vendor Claims Page 2
02/12/2009CITY OF ST LOUIS PARK 9:34:58R55CKSUM LOG23000VO
2Page -Council Check Summary
02/13/2009 -01/31/2009
Vendor AmountBusiness Unit Object
675.00POLICE G & A TRAININGATOM
675.00
4,707.95WATER UTILITY G&A OTHERAUTOMATIC SYSTEMS INC
4,707.95
1,364.53TV PRODUCTION OTHER CONTRACTUAL SERVICESAVI SYSTEMS INC
1,364.53
144.81SEWER UTILITY G&A GENERAL SUPPLIESBATTERIES PLUS
144.81
229.67WATER UTILITY G&A GENERAL CUSTOMERSBEAL, MARLIES
229.67
211.65Justice Assistance Grant -2005 MEETING EXPENSEBEEKS PIZZA
211.65
4,260.00EQUIPMENT REPLACE G&A MACHINERY & AUTO EQUIPMENTBG AUTOMOTIVE OF MINNESOTA
4,260.00
301.50WATER UTILITY BUDGET FISCAL AGENT FEESBOND TRUST SERVICES CORP
148.50STORM WATER REV BOND G & A FISCAL AGENT FEES
450.00
54.94GENERAL REPAIR EQUIPMENT PARTSBOYER TRUCK PARTS
54.94
200.00DARE PROGRAM TRAININGBROOKLYN PARK POLICE DEPT
200.00
29.91HOUSING REHAB BALANCE SHEET CONTRACTS PAYABLEBROOKSIDE NEIGHBORHOOD ASSN
29.91
1,210.55DESKTOP SUPPORT/SERVICES EQUIPMENT MTCE SERVICECARTRIDGE CARE
1,210.55
2,595.61DESKTOP SUPPORT/SERVICES OFFICE EQUIPMENTCDW GOVERNMENT INC
2,595.61
790.00MOVE-UP PROGRAM SERVICES/MRKTG OTHER CONTRACTUAL SERVICESCENTER ENERGY & ENVIRONMENT
Meeting of February 17, 2009 (Item No. 4i)
Subject: Vendor Claims Page 3
02/12/2009CITY OF ST LOUIS PARK 9:34:58R55CKSUM LOG23000VO
3Page -Council Check Summary
02/13/2009 -01/31/2009
Vendor AmountBusiness Unit Object
25,000.00TRANSFORMATION LOAN OTHER CONTRACTUAL SERVICES
3,726.30CITYWIDE SF INSPECT REHAB PRGM LOAN RECEIVABLE - LONG TERM
620.00CITYWIDE SF INSPECT REHAB PRGM OTHER CONTRACTUAL SERVICES
30,136.30
13,780.00EMPLOYEE FLEXIBLE SPENDING B/S OTHER RETIREMENTCENTRAL PENSION FUND
13,780.00
300.00BASKETBALLOTHER CONTRACTUAL SERVICESCHURCHILL, LEE
300.00
36.92FACILITIES MCTE G & A GENERAL SUPPLIESCINTAS FIRST AID & SAFETY
51.69WATER UTILITY G&A OPERATIONAL SUPPLIES
88.61
18.37ADMINISTRATION G & A MEETING EXPENSECITIZENS INDEPENDENT BANK
21.78HUMAN RESOURCES ORGANIZATIONAL DEVELOPMENT
122.87COMM & MARKETING G & A TELEPHONE
162.17PRINTING/REPRO SERVICES OFFICE EQUIPMENT
24.95APPLICATION SUPPORT/SERVICE SEMINARS/CONFERENCES/PRESENTAT
775.85ASSESSING G & A OPERATIONAL SUPPLIES
435.00ASSESSING G & A SUBSCRIPTIONS/MEMBERSHIPS
396.00ASSESSING G & A SEMINARS/CONFERENCES/PRESENTAT
9.18SUPERVISORYMEETING EXPENSE
9.18PUBLIC WORKS G & A MEETING EXPENSE
10.40-PARK AND RECREATION BALANCE SH DUE TO OTHER GOVTS
216.15PARK MAINTENANCE G & A GENERAL SUPPLIES
353.74BUILDING MAINTENANCE BLDG/STRUCTURE SUPPLIES
7.47CABLE TV G & A GENERAL SUPPLIES
7.98SENIOR VIDEO CLUB MEETING EXPENSE
2,550.29
755.02CONCESSIONS/HOCKEY ASSOC CONCESSION SUPPLIESCOCA-COLA BOTTLING CO
755.02
16,508.26ADMINISTRATION G & A LEGAL SERVICESCOLICH & ASSOCIATES
16,508.26
150.00TRAININGTRAININGCOMMISSIONER OF TRANSPORTATION
150.00
Meeting of February 17, 2009 (Item No. 4i)
Subject: Vendor Claims Page 4
02/12/2009CITY OF ST LOUIS PARK 9:34:58R55CKSUM LOG23000VO
4Page -Council Check Summary
02/13/2009 -01/31/2009
Vendor AmountBusiness Unit Object
7,475.00EMERGENCY REPAIR GRANT OTHER CONTRACTUAL SERVICESCOMMUNITY ACTION PARTNERSHIP S
7,475.00
499.49POLICE G & A OPERATIONAL SUPPLIESCOMPAR INC
499.49
285.00DEER MANAGEMENT OTHER CONTRACTUAL SERVICESCOMPLETE HELICOPERS INC
285.00
8,158.89POLICE G & A OTHER CONTRACTUAL SERVICESCORNERSTONE ADVOCACY SERVICE
8,158.89
70.55POLICE G & A SUBSISTENCE SUPPLIESCUB FOODS
29.90DARE PROGRAM MEETING EXPENSE
36.45NEIGHBORHOOD OUTREACH MEETING EXPENSE
136.90
28.08INSPECTIONS G & A GENERAL SUPPLIESCULLIGAN BOTTLED WATER
28.08
479.25VEHICLE MAINTENANCE G&A SUBSCRIPTIONS/MEMBERSHIPSCUMMINS NPOWER LLC
1,767.77WATER UTILITY G&A EQUIPMENT MTCE SERVICE
4,709.75SEWER UTILITY G&A EQUIPMENT MTCE SERVICE
6,956.77
238.00BASKETBALLOTHER CONTRACTUAL SERVICESCURRAN-MOORE, KIM
238.00
10,619.20WATER UTILITY G&A OTHER IMPROVEMENT SUPPLIESDAKOTA SUPPLY GROUP
10,619.20
2,419.76INSPECTIONS G & A DUE TO OTHER GOVTSDEPT LABOR & INDUSTRY
2,419.76
212.25ENTERPRISE G & A ADVERTISINGDEX MEDIA EAST LLC
212.25
1,446.28PARK EQUIPMENT MAINTENANCE OTHER CONTRACTUAL SERVICESDJ ELECTRIC SERVICES INC
1,446.28
1,638.85APPLICATION SUPPORT/SERVICE EQUIPMENT MTCE SERVICEDLT SOLUTIONS INC
1,638.85
Meeting of February 17, 2009 (Item No. 4i)
Subject: Vendor Claims Page 5
02/12/2009CITY OF ST LOUIS PARK 9:34:58R55CKSUM LOG23000VO
5Page -Council Check Summary
02/13/2009 -01/31/2009
Vendor AmountBusiness Unit Object
1,634.02POSTAL SERVICES POSTAGEDO-GOOD.BIZ INC
1,634.02
87.13Justice Assistance Grant -2005 MEETING EXPENSEDREIER, LORI A
87.13
1,252.50SYSTEM REPAIR OTHER CONTRACTUAL SERVICESEGAN COMPANIES INC
19,780.00INSTALLATIONOTHER CONTRACTUAL SERVICES
21,032.50
634.50FINANCE G & A SEMINARS/CONFERENCES/PRESENTATEHLERS & ASSOCIATES INC
416.25SUNSET RIDGE OTHER CONTRACTUAL SERVICES
1,050.75
249.38BUILDING MAINTENANCE BUILDING MTCE SERVICEEMPIREHOUSE INC
249.38
125.00DESKTOP SUPPORT/SERVICES EQUIPMENT MTCE SERVICEENCORE BROKERS
125.00
280.00AQUATIC PARK BUDGET ADVERTISINGENTERTAINMENT PUBLICATIONS
280.00
68.57GENERAL REPAIR EQUIPMENT PARTSFACTORY MOTOR PARTS CO
68.57
21.19POLICE G & A POSTAGEFEDEX
21.19
606.26ICE RESURFACER MOTOR FUELSFERRELLGAS
606.26
105.00OPERATIONSSUBSCRIPTIONS/MEMBERSHIPSFIRE MARSHALS ASSOC OF MINNESO
105.00
1,730.00OPERATIONSGENERAL SUPPLIESFIRE SAFETY USA INC
888.00WATER UTILITY G&A OTHER IMPROVEMENT SUPPLIES
2,618.00
50.00AQUATIC PARK BUDGET TRAININGFOODSAFE
50.00
Meeting of February 17, 2009 (Item No. 4i)
Subject: Vendor Claims Page 6
02/12/2009CITY OF ST LOUIS PARK 9:34:58R55CKSUM LOG23000VO
6Page -Council Check Summary
02/13/2009 -01/31/2009
Vendor AmountBusiness Unit Object
41.92PREVENTATIVE MAINTENANCE EQUIPMENT PARTSFORCE AMERICA INC
41.92
1,772.80EMPLOYEE FLEX SPEND G&A TUITIONFORSTER, JAY
1,772.80
424.11POLICE G & A OPERATIONAL SUPPLIESFOURTH JUDICIAL DISTRICT
424.11
5,412.60COMM & MARKETING G & A TELEPHONEGOVDELIVERY INC
5,412.60
515.00EQUIPMENT REPLACE G&A MACHINERY & AUTO EQUIPMENTGRAFIX SHOPPE
515.00
162.67H.V.A.C. EQUIP. MTCE BLDG/STRUCTURE SUPPLIESGRAINGER INC, WW
162.67
67.82DARE PROGRAM TRAVEL/MEETINGSGRONSKI, PAM
67.82
1,200.00BROOMBALLOTHER CONTRACTUAL SERVICESHAMILTON, MIKE
1,200.00
14,697.55VEHICLE MAINTENANCE G&A MOTOR FUELSHARTLAND FUEL PRODUCTS LLC
14,697.55
4,787.80WATER UTILITY G&A OPERATIONAL SUPPLIESHAWKINS INC
774.26WATER UTILITY G&A OTHER IMPROVEMENT SUPPLIES
5,562.06
118.15WATER UTILITY G&A EQUIPMENT MTCE SERVICEHD SUPPLY WATERWORKS LTD
118.15
220.00BASKETBALLOTHER CONTRACTUAL SERVICESHEALEY, MICHAEL
220.00
100.00OPERATIONSSUBSCRIPTIONS/MEMBERSHIPSHENNEPIN COUNTY FIRE CHIEFS AS
100.00
Meeting of February 17, 2009 (Item No. 4i)
Subject: Vendor Claims Page 7
02/12/2009CITY OF ST LOUIS PARK 9:34:58R55CKSUM LOG23000VO
7Page -Council Check Summary
02/13/2009 -01/31/2009
Vendor AmountBusiness Unit Object
2,728.00POLICE G & A SUBSISTENCE SERVICEHENNEPIN COUNTY TREASURER
70.95PARK MAINTENANCE G & A GARBAGE/REFUSE SERVICE
215.00WATER UTILITY G&A OTHER IMPROVEMENT SERVICE
3,013.95
8,000.00OPERATIONSTRAININGHENNEPIN TECHNICAL COLLEGE
8,000.00
302.46DAMAGE REPAIR OTHER IMPROVEMENT SUPPLIESHIGHWAY TECHNOLOGIES INC
302.46
5.91SNOW PLOWING GENERAL SUPPLIESHOME DEPOT CREDIT SERVICES
16.28SANDING/SALTING EQUIPMENT PARTS
9.80SANDING/SALTING OTHER IMPROVEMENT SUPPLIES
172.34PARK MAINTENANCE G & A SMALL TOOLS
204.33
102.98GENERAL BUILDING MAINTENANCE GENERAL SUPPLIESHOME HARDWARE
8.26POLICE G & A OPERATIONAL SUPPLIES
33.42PARK MAINTENANCE G & A GENERAL SUPPLIES
144.66
1,415.00APPLICATION SUPPORT/SERVICE EQUIPMENT MTCE SERVICEIDENTISYS
1,415.00
72.35PUBLIC WORKS OPS G & A OTHER CONTRACTUAL SERVICESIKON OFFICE SOLUTIONS
72.36PARK MAINTENANCE G & A OTHER CONTRACTUAL SERVICES
72.35ENVIRONMENTAL G & A OTHER CONTRACTUAL SERVICES
72.35VEHICLE MAINTENANCE G&A GENERAL SUPPLIES
289.41
34,400.00HUMAN RESOURCES OTHER CONTRACTUAL SERVICESINDEPENDENT SCHOOL DISTRICT #2
34,400.00
277.81GENERAL REPAIR EQUIPMENT PARTSINTERSTATE BATTERY SYSTEM OF M
277.81
348.02GENERAL REPAIR EQUIPMENT PARTSINVER GROVE FORD
348.02
37.63OPERATIONSGENERAL SUPPLIESIRON MOUNTAIN
37.63
Meeting of February 17, 2009 (Item No. 4i)
Subject: Vendor Claims Page 8
02/12/2009CITY OF ST LOUIS PARK 9:34:58R55CKSUM LOG23000VO
8Page -Council Check Summary
02/13/2009 -01/31/2009
Vendor AmountBusiness Unit Object
187,400.00SCHOOL DISTRICT OTHER CONTRACTUAL SERVICESISD 283 COMMUNITY ED
187,400.00
2,629.60CONSTRUCTION PAYMENTS IMPROVEMENTS OTHER THAN BUILDIJEDLICKI INC, G F
2,629.60
12.62SEWER UTILITY G&A EQUIPMENT PARTSJERRY'S MIRACLE MILE
12.62
302.87WESTWOOD G & A GENERAL SUPPLIESJOHNSON, DICK
302.87
150.00BASKETBALLOTHER CONTRACTUAL SERVICESJOHNSON, QUINTIN
150.00
103.59WESTWOOD G & A GENERAL SUPPLIESJRK SEED & SURG SUPPLY
103.59
1,075.20ORGANIZED REC G & A GENERAL SUPPLIESKASSA CONSTRUCTION, RON
1,075.20
565.91GENERAL REPAIR EQUIPMENT PARTSKREMER SPRING & ALIGNMENT INC
565.91
225.00MOVE-UP PROGRAM SERVICES/MRKTG OTHER CONTRACTUAL SERVICESLAFFIN ARCHITECTS INC, RICHARD
225.00
132.10GENERAL REPAIR EQUIPMENT PARTSLANO EQUIPMENT INC
132.10
2,541.54WATER UTILITY G&A EQUIPMENT MTCE SERVICELARSCO INC
2,541.54
905.58RELAMPINGOTHER IMPROVEMENT SUPPLIESLARSON, JH CO
43.11PARK EQUIPMENT MAINTENANCE GENERAL SUPPLIES
948.69
15.00OPERATIONSTRAININGLEAGUE OF MN CITIES
15.00
Meeting of February 17, 2009 (Item No. 4i)
Subject: Vendor Claims Page 9
02/12/2009CITY OF ST LOUIS PARK 9:34:58R55CKSUM LOG23000VO
9Page -Council Check Summary
02/13/2009 -01/31/2009
Vendor AmountBusiness Unit Object
1,028.87UNINSURED LOSS G&A UNINSURED LOSSLEAGUE OF MN CITIES INSURANCE
1,028.87
65.00POLICE G & A OTHER CONTRACTUAL SERVICESLEXISNEXIS
65.00
155.51SANDING/SALTING EQUIPMENT PARTSLITTLE FALLS MACHINE INC
155.51
345.89IT G & A COMPUTER SERVICESLOGIS
42,685.40APPLICATION SUPPORT/SERVICE COMPUTER SERVICES
6,977.48NETWORK SUPPORT/SERVICES OFFICE EQUIPMENT
50,008.77
30.00INSPECTIONS G & A SUBSCRIPTIONS/MEMBERSHIPSM A H C O
30.00
57.84GENERAL REPAIR EQUIPMENT PARTSMACQUEEN EQUIP CO
1,352.00EQUIPMENT REPLACE G&A MACHINERY & AUTO EQUIPMENT
1,409.84
150.00BROOMBALLOTHER CONTRACTUAL SERVICESMADISON, CHARLES
97.50-EMPLOYEE FLEXIBLE SPENDING B/S WAGE GARNISHMENTS
52.50
412.50BROOMBALLOTHER CONTRACTUAL SERVICESMADISON, DANIEL
412.50
2,700.00HUMAN RESOURCES ORGANIZATIONAL DEVELOPMENTMATEFFY AND COMPANY
2,700.00
46.86VEHICLE MAINTENANCE G&A MOTOR FUELSMCCOY, WILLIAM PETROLEUM FUELS
20.24WATER UTILITY G&A GENERAL SUPPLIES
67.10
885.00STORM WATER UTILITY G&A SEMINARS/CONFERENCES/PRESENTATMECA
885.00
19.07ADMINISTRATION G & A GENERAL SUPPLIESMENARDS
49.97INSTALLATIONGENERAL SUPPLIES
73.87BRICK HOUSE (1324)OTHER IMPROVEMENT SUPPLIES
Meeting of February 17, 2009 (Item No. 4i)
Subject: Vendor Claims Page 10
02/12/2009CITY OF ST LOUIS PARK 9:34:58R55CKSUM LOG23000VO
10Page -Council Check Summary
02/13/2009 -01/31/2009
Vendor AmountBusiness Unit Object
34.16WESTWOOD G & A GENERAL SUPPLIES
50.00WATER UTILITY G&A GENERAL SUPPLIES
227.07
11,075.00ADMINISTRATION G & A SUBSCRIPTIONS/MEMBERSHIPSMETRO CITIES
11,075.00
244.60OPERATIONSEQUIPMENT PARTSMETRO FIRE INC
244.60
424.00VOLLEYBALLOTHER CONTRACTUAL SERVICESMETRO VOLLEYBALL OFFICIALS
424.00
74.82DARE PROGRAM COMPUTER SUPPLIESMICRO CENTER
74.82
14.48POLICE G & A OPERATIONAL SUPPLIESMIDWEST BADGE & NOVELTY CO
14.48
8,776.67INSTALLATIONOTHER IMPROVEMENT SUPPLIESMILLERBERND MFG CO
8,776.67
333.00PAWN FEES OTHER CONTRACTUAL SERVICESMINNEAPOLIS FINANCE DEPT
333.00
397.99EMPLOYEE FLEXIBLE SPENDING B/S ACCRUED OTHER BENEFITSMINNESOTA BENEFIT ASSOC
397.99
839.24EMPLOYEE FLEXIBLE SPENDING B/S WAGE GARNISHMENTSMINNESOTA CHILD SUPPORT PYT CT
839.24
90.00ASSESSING G & A SUBSCRIPTIONS/MEMBERSHIPSMINNESOTA LEGAL REGISTER
90.00
90.00HOUSING REHAB G & A TRAININGMINNESOTA NAHRO
90.00
16.00EMPLOYEE FLEXIBLE SPENDING B/S ACCRUED OTHER BENEFITSMINNESOTA NCPERS LIFE INS
16.00
175.00E-911 PROGRAM SEMINARS/CONFERENCES/PRESENTATMINNESOTA SHERIFFS' ASSOC
175.00
Meeting of February 17, 2009 (Item No. 4i)
Subject: Vendor Claims Page 11
02/12/2009CITY OF ST LOUIS PARK 9:34:58R55CKSUM LOG23000VO
11Page -Council Check Summary
02/13/2009 -01/31/2009
Vendor AmountBusiness Unit Object
40.00PARK MAINTENANCE G & A SUBSCRIPTIONS/MEMBERSHIPSMINNESOTA SOCIETY OF ARBORICUL
40.00
239.63GENERAL REPAIR EQUIPMENT MTCE SERVICEMINT CONDITION DETAILING
239.63
162.96PRINTING/REPRO SERVICES OFFICE SUPPLIESMINUTEMAN PRESS
162.96
206.01SEWER UTILITY G&A EQUIPMENT MTCE SERVICEMINVALCO INC
206.01
231.44OPERATIONSTRAININGMN STATE COLLEGES & UNIV
231.44
33.42GENERAL BUILDING MAINTENANCE EQUIPMENT PARTSNAPA (GENUINE PARTS CO)
171.72-PREVENTATIVE MAINTENANCE EQUIPMENT PARTS
69.73GENERAL REPAIR GENERAL SUPPLIES
635.69GENERAL REPAIR EQUIPMENT PARTS
33.54BLDG/GROUNDS OPS & MAINT SMALL TOOLS
600.66
59.85WESTWOOD G & A SUBSCRIPTIONS/MEMBERSHIPSNATIONAL WILDLIFE FEDERATION
59.85
300.00HUMAN RESOURCES ORGANIZATIONAL DEVELOPMENTNEU & COMPANY
300.00
600.00BROOMBALLOTHER CONTRACTUAL SERVICESNEUMANN, NEAL
600.00
67.25DARE PROGRAM TRAVEL/MEETINGSNORDRUM, ERIN
67.25
130.00ASSESSING G & A SEMINARS/CONFERENCES/PRESENTATNORTH STAR CHAPTER APPRAISAL I
130.00
261.32GENERAL REPAIR EQUIPMENT PARTSNORTHERN SAFETY TECHNOLOGY INC
261.32
Meeting of February 17, 2009 (Item No. 4i)
Subject: Vendor Claims Page 12
02/12/2009CITY OF ST LOUIS PARK 9:34:58R55CKSUM LOG23000VO
12Page -Council Check Summary
02/13/2009 -01/31/2009
Vendor AmountBusiness Unit Object
780.22WATER UTILITY G&A OTHER IMPROVEMENT SUPPLIESNORTHERN WATER WORKS SUPPLY
780.22
130.00OPERATIONSTRAININGNSRMAA
130.00
150.00ERUSUBSCRIPTIONS/MEMBERSHIPSNTOA
150.00
250.00BASKETBALLOTHER CONTRACTUAL SERVICESNYGREN, TYLER
250.00
500.00ANIMAL CONTROL OTHER CONTRACTUAL SERVICESOAK KNOLL ANIMAL HOSPITAL
500.00
180.00HUMAN RESOURCES SUBSCRIPTIONS/MEMBERSHIPSOD NETWORK
180.00
47,265.00GO BONDS-FIRE STATIONS G&A GENERAL PROFESSIONAL SERVICESOERTEL ARCHITECTS
47,265.00
148.57ADMINISTRATION G & A GENERAL SUPPLIESOFFICE DEPOT
60.32ASSESSING G & A OFFICE SUPPLIES
227.28FINANCE G & A OFFICE SUPPLIES
30.55GENERAL INFORMATION OFFICE SUPPLIES
89.70GENERAL BUILDING MAINTENANCE GENERAL SUPPLIES
80.29POLICE G & A OFFICE SUPPLIES
POLICE G & A OPERATIONAL SUPPLIES
19.16SUPPORT SERVICES OFFICE SUPPLIES
45.41-OPERATIONS OFFICE SUPPLIES
268.78INSPECTIONS G & A GENERAL SUPPLIES
42.37PUBLIC WORKS G & A OFFICE SUPPLIES
277.13SEWER UTILITY G&A OFFICE SUPPLIES
1,198.74
66.00INSPECTIONS G & A GENERAL PROFESSIONAL SERVICESOFFICE TEAM
66.00
100.00POLICE G & A SUBSCRIPTIONS/MEMBERSHIPSPARKER, JON
100.00
Meeting of February 17, 2009 (Item No. 4i)
Subject: Vendor Claims Page 13
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13Page -Council Check Summary
02/13/2009 -01/31/2009
Vendor AmountBusiness Unit Object
7,550.87COMM & MARKETING G & A PRINTING & PUBLISHINGPERNSTEINER CREATIVE GROUP INC
7,550.87
16.80POSTAL SERVICES POSTAGEPETTY CASH
14.89PUBLIC WORKS G & A OFFICE SUPPLIES
100.46PARK MAINTENANCE G & A SEMINARS/CONFERENCES/PRESENTAT
80.15VEHICLE MAINTENANCE G&A SEMINARS/CONFERENCES/PRESENTAT
37.50VEHICLE MAINTENANCE G&A LICENSES
13.28GENERAL REPAIR EQUIPMENT PARTS
263.08
846.89WATER UTILITY G&A IMPROVEMENTS OTHER THAN BUILDIPLANT & FLANGED EQUIPMENT
846.89
30.00CLERICALSUBSCRIPTIONS/MEMBERSHIPSPLEAA
30.00
199.14GENERAL REPAIR EQUIPMENT MTCE SERVICEPOMP'S TIRE SERVICE INC
199.14
353.47PARK MAINTENANCE G & A TELEPHONEPOPP TELECOM
353.47
565.00POSTAL SERVICES POSTAGEPOSTMASTER
565.00
200.06WATER UTILITY G&A POSTAGEPOSTMASTER - PERMIT #603
200.06SEWER UTILITY G&A POSTAGE
200.06SOLID WASTE COLLECTIONS POSTAGE
200.06STORM WATER UTILITY G&A POSTAGE
800.24
2,465.00PE DESIGN IMPROVEMENTS OTHER THAN BUILDIPROGRESSIVE CONSULTING ENGINEE
2,465.00
35.19VEHICLE MAINTENANCE G&A POSTAGEQUICKSILVER EXPRESS COURIER
35.19
255.24ICE RESURFACER BLDG/STRUCTURE SUPPLIESR & R SPECIALTIES
255.24
Meeting of February 17, 2009 (Item No. 4i)
Subject: Vendor Claims Page 14
02/12/2009CITY OF ST LOUIS PARK 9:34:58R55CKSUM LOG23000VO
14Page -Council Check Summary
02/13/2009 -01/31/2009
Vendor AmountBusiness Unit Object
29.95OPERATIONSSUBSCRIPTIONS/MEMBERSHIPSRAGAN COMMUNICATIONS INC
29.95
4,276.89COMMUNITY PARTNERSHIPS OTHER CONTRACTUAL SERVICESREACH FOR RESOURCES INC
4,276.89
610.74ENVIRONMENTAL G & A OFFICE SUPPLIESREED BUSINESS INFORMATION
610.74
367.50HUMAN RESOURCES GENERAL PROFESSIONAL SERVICESRILEY, DETTMAN & KELSEY
367.50
280.00ADMINISTRATION G & A SUBSCRIPTIONS/MEMBERSHIPSROTARY CLUB OF SLP
85.00SUPERVISORYSUBSCRIPTIONS/MEMBERSHIPS
207.00SUPERVISORYMEETING EXPENSE
572.00
257.59GENERAL REPAIR EQUIPMENT PARTSRUFFRIDGE JOHNSON EQUIPMENT CO
257.59
17,940.45PE INVEST/REVIEW/PER IMPROVEMENTS OTHER THAN BUILDISEH
17,940.45
217.45ROUTINE MAINTENANCE OTHER IMPROVEMENT SUPPLIESSHERWIN WILLIAMS
217.45
70.00INSPECTIONS G & A SUBSCRIPTIONS/MEMBERSHIPSSKALLET, DAVID
70.00
9.73ADMINISTRATION G & A OFFICE SUPPLIESSONGLE, LISA
29.69ADMINISTRATION G & A SEMINARS/CONFERENCES/PRESENTAT
12.70ADMINISTRATION G & A MEETING EXPENSE
80.30ADMINISTRATION G & A MILEAGE-PERSONAL CAR
21.62HUMAN RESOURCES ORGANIZATIONAL DEVELOPMENT
154.04
147.94WINTER RINKS GENERAL SUPPLIESSPS COMPANIES INC
147.94
8,958.37CE DESIGN IMPROVEMENTS OTHER THAN BUILDISRF CONSULTING GROUP INC
8,958.37
Meeting of February 17, 2009 (Item No. 4i)
Subject: Vendor Claims Page 15
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15Page -Council Check Summary
02/13/2009 -01/31/2009
Vendor AmountBusiness Unit Object
103.00COMM DEV PLANNING G & A SUBSCRIPTIONS/MEMBERSHIPSST LOUIS PARK SUNRISE ROTARY
103.00
1,488.00GREEN REMODELING PROGRAM OTHER CONTRACTUAL SERVICESSTAR TRIBUNE
1,488.00
2,016.72BUILDING MAINTENANCE BLDG/STRUCTURE SUPPLIESSTATE SUPPLY CO
2,016.72
28.46GENERAL REPAIR EQUIPMENT PARTSSTONEBROOKE EQUIPMENT INC
28.46
98.51SEWER UTILITY G&A GENERAL SUPPLIESSTRAND MFG CO
98.51
130.97GENERAL REPAIR EQUIPMENT PARTSSTREICHER'S
130.97
4,875.00REILLY BUDGET GENERAL PROFESSIONAL SERVICESSUMMIT ENVIROSOLUTIONS INC
4,875.00
25.03ADMINISTRATION G & A LEGAL NOTICESSUN NEWSPAPERS
25.03
765.42WATER UTILITY G&A IMPROVEMENTS OTHER THAN BUILDISWANSON FLO-SYSTEMS CO
765.42
77.51FACILITIES MCTE G & A GENERAL SUPPLIESTARGET BANK
21.10POLICE G & A OFFICE SUPPLIES
13.34POLICE G & A SUBSISTENCE SUPPLIES
111.95
708.23SEWER UTILITY G&A GENERAL PROFESSIONAL SERVICESTECH SALES COMPANY
708.23
55.47ADMINISTRATION G & A OTHER CONTRACTUAL SERVICESTELELANGUAGE INC
55.47
186.10BUILDING MAINTENANCE GENERAL SUPPLIESTENNANT SALES AND SERVICE CO.
186.10
Meeting of February 17, 2009 (Item No. 4i)
Subject: Vendor Claims Page 16
02/12/2009CITY OF ST LOUIS PARK 9:34:58R55CKSUM LOG23000VO
16Page -Council Check Summary
02/13/2009 -01/31/2009
Vendor AmountBusiness Unit Object
97.00BUILDING MAINTENANCE BUILDING MTCE SERVICETERMINIX INT
97.00
627.50ADMINISTRATION G & A OTHER CONTRACTUAL SERVICESTIMESAVER OFF SITE SECRETARIAL
627.50
2,720.91GENERAL REPAIR EQUIPMENT MTCE SERVICETRANSMISSION SHOP INC
2,720.91
9,860.06PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICESTREE TRUST
9,860.06
65.02HOUSING REHAB BALANCE SHEET CONTRACTS PAYABLETRIANGLE NEIGHBORHOOD ASSN
65.02
154.83WARMING HOUSES BLDG/STRUCTURE SUPPLIESTWIN CITY HARDWARE
154.83
9,254.30SNOW PLOWING OTHER CONTRACTUAL SERVICESTWIN CITY OUTDOOR SERVICES INC
6,259.50SSD 1 G&A OTHER CONTRACTUAL SERVICES
17,352.50SSD 3 G&A OTHER CONTRACTUAL SERVICES
32,866.30
278.00EMPLOYEE FLEXIBLE SPENDING B/S UNITED WAYUNITED WAY OF MINNEAPOLIS AREA
278.00
220.00POLICE G & A OTHER CONTRACTUAL SERVICESUNO DOS TRES COMMUNICATIONS
220.00
425.00PATROLTRAININGUPPER MIDWEST COMM POLICING IN
425.00
6.60-WATER UTILITY BALANCE SHEET DUE TO OTHER GOVTSUSA BLUE BOOK
108.19WATER UTILITY G&A OTHER
101.59
24.39WATER UTILITY G&A TELEPHONEUSA MOBILITY WIRELESS INC
24.39
369.03OPERATIONSOPERATIONAL SUPPLIESVALLEY NATIONAL GASES WV LLC
369.03
Meeting of February 17, 2009 (Item No. 4i)
Subject: Vendor Claims Page 17
02/12/2009CITY OF ST LOUIS PARK 9:34:58R55CKSUM LOG23000VO
17Page -Council Check Summary
02/13/2009 -01/31/2009
Vendor AmountBusiness Unit Object
166.65ENVIRONMENTAL G & A MILEAGE-PERSONAL CARVAUGHAN, JIM
166.65
9,050.00STORM WATER UTILITY G&A IMPROVEMENTS OTHER THAN BUILDIVEIT & CO
9,050.00
1,362.57VOICE SYSTEM MTCE TELEPHONEVERIZON WIRELESS
72.10COMMUNICATIONS/GV REIMBURSEABL TELEPHONE
1,434.67
90.83GENERAL REPAIR EQUIPMENT PARTSWALSER CHRYSLER JEEP
90.83
100.00BASKETBALLOTHER CONTRACTUAL SERVICESWARREN, DEVIN
100.00
55,473.46SOLID WASTE COLLECTIONS GARBAGE/REFUSE SERVICEWASTE MANAGEMENT
23,178.10SOLID WASTE COLLECTIONS YARD WASTE SERVICE
23,403.44SOLID WASTE DISPOSAL GARBAGE/REFUSE SERVICE
2,398.00SOLID WASTE DISPOSAL YARD WASTE SERVICE
104,453.00
995.70WATER UTILITY G&A OTHER IMPROVEMENT SERVICEWATER CONSERVATION SERVICE INC
995.70
13.55-PARK AND RECREATION BALANCE SH DUE TO OTHER GOVTSWATEROUS COMPANY
222.05GENERAL REPAIR EQUIPMENT PARTS
208.50
95.00ARENA MAINTENANCE EQUIPMENT MTCE SERVICEWAVS INC
95.00
1,069.00INSPECTIONS G & A GENERAL SUPPLIESWILLIAMS SCOTSMAN INC
1,069.00
948.81EMPLOYEE FLEXIBLE SPENDING B/S STATE WITHHOLDINGWISCONSIN DEPT OF REVENUE
948.81
24,622.69WOLFE LAKE OTHER CONTRACTUAL SERVICESWOLFE LAKE ASSOCIATION
24,622.69
Meeting of February 17, 2009 (Item No. 4i)
Subject: Vendor Claims Page 18
02/12/2009CITY OF ST LOUIS PARK 9:34:58R55CKSUM LOG23000VO
18Page -Council Check Summary
02/13/2009 -01/31/2009
Vendor AmountBusiness Unit Object
17,053.75FACILITY OPERATIONS ELECTRIC SERVICEXCEL ENERGY
1,049.62PARK MAINTENANCE G & A ELECTRIC SERVICE
247.48PARK BUILDING MAINTENANCE ELECTRIC SERVICE
357.99WESTWOOD G & A ELECTRIC SERVICE
13,308.88ENTERPRISE G & A ELECTRIC SERVICE
1,031.95WATER UTILITY G&A ELECTRIC SERVICE
20.45OPERATIONSELECTRIC SERVICE
131.70OPERATIONSELECTRIC SERVICE
33,201.82
Report Totals 856,835.54
Meeting of February 17, 2009 (Item No. 4i)
Subject: Vendor Claims Page 19
Meeting Date: February 17, 2009
Agenda Item #: 4j
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
2009 Budget Contingency Plan.
RECOMMENDED ACTION:
Motion to approve 2009 Budget Contingency Plan as discussed at the January 26 Study Session and
as outlined in the staff report dated February 17, 2009, Agenda Item 4j (this staff report).
POLICY CONSIDERATION:
Does the City Council continue to agree with the recommendations presented?
BACKGROUND:
Finance staff has met with all department directors to discuss ways of solving a possible 2009 budget
gap created by the likely loss of $632,000 of Market Value Homestead Credit aid (MVHC). Based
on those discussions, a potential solution was presented to the City Council at the January 26th study
session. At that time the City Council agreed with the approach recommended.
Based on an attempt to do this in the least intrusive way possible in regards to staffing and services,
we have developed the 2009 contingency plan with the view of 2009 as a bridge year with a bigger
picture/longer term view undertaken for the 2010 budget and beyond.
The recommendations put forward to allow for a balanced budget for 2009 are as follows:
• Reduce the 2009 levy allocation to the Park Improvement Fund by $315,000.
• Keep existing unfilled staff positions open for varying periods of time and use the savings to
help offset the potential budget gap. This is estimated to save approximately $167,000.
• Reduce certain line item expenditures by approximately $100,000.
• Shift $50,000 of Street Light Replacement expense from the Public Works Operations
budget to the Permanent Improvement Revolving Fund (PIR).
These items total the $632,000 that we may need to offset. Further background on these
recommendations is as follows:
• The City levies approximately $1 million annually as an ongoing funding source for the
City’s Park Improvement Fund (PIF). The PIF is used for capital improvements in the
City’s parks system. This fund is in a healthy financial condition given the significant
amount of park dedication fees placed in this account over the last several years. For
example, $900,000 was provided to the City to meet park dedication requirements for the
West End project. As such, this fund can withstand a reduction of $315,000 from the
Meeting of February 17, 2009 (Item No. 8d) Page 2
Subject: Resolution Amending the 2009 Budget
normal transfer to this account from the City’s property tax levy (from $1,010,000 to
$685,000). To support this approach, as some Council members may recall, during the
2003/04 budget cycle (when the City lost its LGA) discussions took place on measures the
City might take, at least short term, if the State also cut the MVHC payment to the City.
The solution identified at that time was to take the entire cut from the levy allocation to the
PIF. The proposal recommended now would only reduce the allocation to the PIF by 50%
of the anticipated MVHC cut. Staff is not suggesting this be assumed as a longer term
solution. Further discussion will need to occur in the future regarding the long term capital
funding needs for our parks system.
• The suggested savings in the staffing area is achieved by keeping vacant positions open for a
period of time, generally three to six months. Keeping various positions open could have
some impact on service delivery, but should not be critical. None of these positions are
proposed for elimination at this time and strategic vacancies will be filled when they occur.
Again, any positions impacted are not recommended at this time as a long term solution.
• There are certain line item budget areas that we could look at for reduction. For example,
we budgeted fuel costs at the height of the market last summer and fall. Since that time, fuel
prices have come down and we have locked in fuel costs thru a state fuel consortium. We
should see savings in this area by as much as $50,000. We can also cut $50,000 from the
Facilities Maintenance budget without hurting operations short term.
• Currently, the Public Works Operations budget includes expenses for capital types of items
such as random sidewalk and curb and gutter replacement and street light replacement.
Short term, it is proposed that part of this expense for 2009 be paid from the Permanent
Improvement Revolving Fund (PIR). Long term we need to look at ways to pay for these
capital type costs other than from our operating budget. The PIR fund is healthy and can
cover the shift proposed.
FINANCIAL OR BUDGET CONSIDERATION:
These recommendations will provide for reasonable operations of existing programs, while providing
a bridge solution as we work on the 2010 budget.
VISION CONSIDERATION:
The recommendations in this report should not have a long term impact on the four Strategic
Directions adopted by the City Council.
Attachment: None
Prepared by: Bruce DeJong, Finance Director
Approved by: Tom Harmening, City Manager
Meeting Date: February 17, 2009
Agenda Item #: 6a
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Public Hearing to Consider Allocation of 2009 Grant Year Community Development Block Grant
(CDBG) Funds.
RECOMMENDED ACTION:
Mayor to close the public hearing. Motion to Adopt Resolution approving proposed use of funds
for 2009 Urban Hennepin County Community Development Block Grant funds, and authorizing
execution of Subrecipient Agreement with Hennepin County and any related Third Party
Agreements.
POLICY CONSIDERATION:
The City Council has typically focused CDBG funds on “sticks and bricks” improvements to the
housing stock for low-income families, both single-family owners and multifamily housing residents.
In the past years a small portion of funds have also been allocated to support services for City Park
and Recreation programming and St. Louis Park Housing Authority residents.
BACKGROUND:
It is estimated the City will receive approximately $203,000 in CDBG funds for the 2009 grant
year. The City’s allocation is based on the HUD formula using the City’s share of three factors for
Urban Hennepin County: 1) population; 2) number of persons with incomes at or below poverty;
and 3) overcrowded housing units. The national objectives of the program are:
• Benefit low and moderate-income persons (moderate is defined as up to 80% of median income
or $61,500 for a family of four, and low is defined as up to 50% of median income or $40,450
for a family of four in 2008).
• Prevention or elimination of slum or blight.
• Meet a particular urgent community development need.
The St. Louis Park Housing Authority (SLPHA) reviewed and discussed the proposed allocation at
its February 11, 2009 meeting. The commissioners support the proposed allocation.
The Council was presented the following proposed activities and funding levels in a written report at
its January 26th Study Session.
Meeting of February 17, 2009 (Item No. 6a) Page 2
Subject: Public Hearing to Consider Allocation of 2009 Grant Year Community Development Block Grant (CDBG)
Funds
Proposed 2009 CDBG Allocation
The proposed activities for the allocation of CDBG funds reflect the priorities described in Vision
St. Louis Park; the 1997 Economic Development Strategic Plan for Housing and Business, and the
City’s approved housing goals (via the Housing Summit process). The proposed allocation
continues the focus on sticks and bricks improvements to housing for low income residents. Also
included is a small amount of public service funding for the City’s Park and Recreation Department
to assist with summer park programming at Ainsworth and Meadowbrook Manor Parks.
Table 1: Proposed 2009 CDBG Allocation
Project Activity
Proposed
Budget Activity Status
Single Family Housing Rehab
Emergency Repair Grant $40,000 ongoing
Low Income SF Deferred Loan $40,000 ongoing
Subtotal $80,000
Multi Family Housing Rehab
Community Involvement Program - renovate one
building $25,000
ongoing - new
site
Wayside House Treatment Facility – parking lot repairs $21,950 ongoing
Perspectives Transitional Housing – water main repairs $20,250 ongoing
Project for Pride in Living – water main repairs $33,750 new for 2009
Subtotal $100,950
Public Service - $30,000 allowable for Public Service
Park programming at Ainsworth & Meadowbrook Parks $7,500 ongoing
Community Facility
SLP Meadowbrook Park Playground Equipment $15,000 new for 2009
Total $203,450
* If the actual allocation is less than the estimated $203,450 the MF Housing Rehab projects will be
decreased.
Single Family Housing Rehab - $80,000
Emergency Repair Program – Single Family $40,000
This program is consistent with the Council’s focus on stick and bricks and has proven its
responsiveness to low income seniors and vulnerable residents with annual incomes of 50% or less of
the median area income, and assets less than $25,000. It provides grants of up to $4,000 for
emergencies such as leaking roofs and water heaters. Community Action Partners for Suburban
Hennepin County (CAPSH) currently administers this program for the City. This is an ongoing
CDBG activity.
Meeting of February 17, 2009 (Item No. 6a) Page 3
Subject: Public Hearing to Consider Allocation of 2009 Grant Year Community Development Block Grant (CDBG)
Funds
Low Income Single Family Deferred Loan Program- $40,000
This is the primary ongoing CDBG rehab loan program targeted for homeowners with annual income of
50% or less of the median area income, or $40,450 for a household of 4, and assets less than $25,000.
The rehab focuses on improvements to bring homes into code compliance and provide long-term
maintenance free housing. The maximum loan amount is $25,000 and is forgiven after 15 years.
Repayment is required if homeowners sell the property before the 15-year period expires.
This activity is also funded as deferred loans are repaid. This program is administered by Hennepin
County Housing staff.
Multifamily Housing Rehab – $100,950
These projects are consistent with the focus of CDBG funds to assist with capital improvements of
housing for low-income residents. Generally, the lowest income residents live in housing provided
by private non-profit affordable and supportive housing providers and the St. Louis Park Housing
Authority. Funding for housing for the lowest - income renters concurs with Hennepin County’s
CDBG highest funding priority.
In 2008, staff contacted all the affordable housing providers in St. Louis Park, with the intention of
making them aware that CDBG funds can be allocated to assist with improvements to their
buildings. Five providers responded with requests for funding: Community Involvement Programs,
Wayside House, Perspectives Inc., Project for Pride in Living, and the SLP Housing Authority. The
requests totaled $218,000, which exceeds the total allocation of $203,450. Staff recommendations
for funding is noted below and followed by a table which shows the City’s historical allocations for
affordable housing providers.
1. $25,000. Community Involvement Programs provides housing for individuals with mental
health disabilities whose incomes are below 30% of the median income. They have nine
buildings (29 units) scattered throughout the city, and have been systematically improving the
buildings, CDBG funds have been used in 2006, 07 and 08.
In 2009 they propose to make improvements to the final two properties, and have requested
funds to renovate the bath, kitchen and detached garage at the 2800 Maryland Ave location, for
a total cost of $30,000.
Since HUD does not allow CDBG funds to be used for detached garages, staff recommends that
CDBG fund the project, at 2800 Maryland Ave S at a cost $25,000 for the bath and kitchen
renovations.
2. $21,950. Wayside House provides housing for recovering chemically dependent women and
their children, whose incomes are at or below 50-80% of the median income. The treatment
facility houses up to 40 families at a time and their two apartments provide permanent housing
for 20 more families.
Meeting of February 17, 2009 (Item No. 6a) Page 4
Subject: Public Hearing to Consider Allocation of 2009 Grant Year Community Development Block Grant (CDBG)
Funds
In their grant request they noted “Last year we were able to refinance the mortgage, leverage
private and CDBG funds to replace the roof, windows, HVAC and plumbing at Wayside’s
treatment center. We are still looking at moving from this site in approximately 7-10 years and
have one large project left before we shift gears towards planning a new site project.” The
parking lot is much worn. The estimated cost for the parking lot repairs is $55,000. Wayside
agreed that they would use any amount available to make the most cost effective repairs possible.
Staff recommends funding the treatment facility parking lot repairs at $21,950.
3. Louisiana Court – Replacement of water service lines that extend from the city main to the
Louisiana Court buildings.
A. $20,950. Perspectives Supportive Housing Program owns five buildings located at Louisiana
Court. They serve 52 families that had been homeless and the clients have a history of chronic
substance abuse. In addition they house 22 transitional families and 11 permanent housing
families through the shelter plus care program, for a total of 88 units. All clients are at or below
30% of the median area income upon entry.
Over the last 5 years, they have incurred at least 7 water service line leaks to their buildings. The
water line repairs are costly, ranging from $5,000-$8,500 per repair and involve the disruption of
the court street and sidewalks in order to access the water main. Perspectives has limited
replacement reserves for this purpose and must use their operating budget for these costly
emergency repairs.
B. $33,750. Project for Pride in Living has 11 buildings located in Louisiana Court. They have
129 units that serve persons with low- incomes; the average tenant household income is
$19,362. Included in the development are 18 single person households with mental illness and
services provided by Vail Place, and 12 public housing units. PPL has experienced over 5 water
service line breaks in recent years. Like Perspectives, they have limited replacement reserves and
must use their operating budget for the repairs. PPL requested funds for 5 water line repairs and
installation of state mandated CO detectors. (The state has mandated that all multifamily
buildings install CO detectors by August 2009. Since the County CDBG contracts will not be
executed in time to make this deadline, 2009 CDBG funds are not practical for the CO
detectors).
Since both Perspectives and PPL submitted requests for water service line repairs, staff contacted
them and asked if they could more cost effectively execute the repairs if all the work was
completed at one time. Both providers agreed that working together on the repairs would
decrease costs by decreasing the number of times the street, sidewalk, and landscape repairs
would be needed. Costs can be further reduced by having one contractor bid the project
together, with an estimated average line repair cost, including landscaping, of $6,750. Finally,
by having the work done proactively rather than waiting for emergency repairs, the cost can be
Meeting of February 17, 2009 (Item No. 6a) Page 5
Subject: Public Hearing to Consider Allocation of 2009 Grant Year Community Development Block Grant (CDBG)
Funds
further reduced. Aside from costs consideration the disruption to the Court would be lessened if
all the work was done at one time.
The City’s Utilities Supervisor concurs that the remaining original water service lines installed in
the 60’s were undersized and are prone to corrosion. He also concurs that replacing the
remaining lines at one time would be a cost effective approach.
Staff is recommending that CDBG funds be used to repair 3 water service lines for the
Perspective buildings, for $20,950 and 5 water service lines for the PPL buildings at $33,750.
4. No 2009 CDBG Funds. The SLP Housing Authority provides housing to low income residents
that are typically below 50% median income. The HA owns and manages 37 scattered site
homes throughout the city. The HA requested $23,000 for window replacements at two sites.
Since the HA has additional funds due to insurance coverage from hail damage, and the other
grant applicants have such large needs, the HA believes they can get by this year without CDBG
funds.
Staff suggested that in the event the estimated 2009 allocation of $203,450 is reduced, the
Wayside allocation be the first reduction considered.
The following table provides an historical snapshot of CDBG funding to the city’s multi-family
affordable housing providers
Table 2. Historical CDBG funding for Multi housing providers
Provider
#
Unit
s
Previous
(before
2009)
CDBG
Allocations
CDBG
(before
2009)
per Unit
2009
Request
2009
Proposed
Total
CDBG
Allocation
using 2009
proposed
CDB
G $
per
Unit
with
2009
SLPHA 147 $45,000 $306 $23,000 $0 $45,000 $306
Wayside
House 60 $192,200 $3,203 $55,000 $21,950 $214,150 $3,569
Perspectives 93 $137,100 $1,474 $30,000 $20,250 $157,350 $1,692
Vail Place 7 $25,000 $3,571 $0 $0 $25,000 $3,571
Community
Involvement
Program 29 $103,800 $3,579 $30,000 $25,000 $128,800 $4,441
Project for
Pride in Living 129 $413,000 $3,202 $80,000 $33,750 $446,750 $3,463
Total 465 $916,100 $1,970
$218,00
0 $100,950 $1,017,050 $2,187
Meeting of February 17, 2009 (Item No. 6a) Page 6
Subject: Public Hearing to Consider Allocation of 2009 Grant Year Community Development Block Grant (CDBG)
Funds
Public Service – SLP Park and Rec. Programming at Meadowbrook Manor and Ainsworth
Park - $7,500
The Park & Rec. Department provides park programming to children at the Meadowbrook Manor
Apartment Community. The $7,500 would provide an enhanced level of programming at both the
Meadowbrook Manor and Ainsworth Park neighborhoods in 2009. Ainsworth Park abuts
Perspective’s property at Louisiana Court and is used by residents from Perspectives’ and Project for
Pride in Living’s apartments.
This project was funded in 2007 and 2008, and staff recommends allocating programming funds of
$7,500.
Community Facility – Playground Equipment at Meadowbrook Manor - $15,000
The Park and Rec. Department is planning on replacing the playground equipment at the
Meadowbrook Manor Park, and CDBG funds can be used to assist with this neighborhood asset
since more than 50% of the households at Meadowbrook Manor are low income households.
CDBG funds have been used for City park purposes in the past; a park shelter at Meadowbrook
Manor in 2000, and a park shelter at Ainsworth in 2007 were partially funded with CDBG funds.
The total cost of playground equipment is $30,000. We are requesting that 50% of the cost be
provided through CDBG funds. The other portion would be paid for out of the Park Improvement
Fund. This park enhancement would promote themes that we heard from the residents during the
VISION process. This park serves as a gathering place for neighborhood and the playground
program.
Staff is recommending that $15,000 CDBG funds be used to match the City Park Improvement
funds.
NEXT STEPS:
The following actions are required to receive 2009 CDBG funds:
February 17, 2009 Public Hearing and passage of Resolution outlining proposed activities.
February 24, 2009 Deadline for submission of CDBG Application to Hennepin County.
FINANCIAL OR BUDGET CONSIDERATION:
The City will receive an estimated $203,450 in federal CDBG funds in 2009 through Hennepin
County. This is the same as received in 2008. The 2009 CDBG year runs from July 1, 2009
through December 31, 2010. St. Louis Park has consistently expended CDBG funds in a timely
manner, and did so again with 2007 funds. The 2008 funds are currently being expended.
In the event the final allocation is less than estimated, staff recommends reducing the allocations to
the multifamily housing providers. Staff will keep Council apprised of actual funding amounts.
Meeting of February 17, 2009 (Item No. 6a) Page 7
Subject: Public Hearing to Consider Allocation of 2009 Grant Year Community Development Block Grant (CDBG)
Funds
VISION CONSIDERATION:
The City Councils adopted Strategic Direction related to housing is, “St. Louis Park is committed to
providing a well-maintained and diverse housing stock”. The use of CDBG funds for the proposed
allocation is consistent with this direction.
Attachments: Resolution
Prepared by: Kathy Larsen, Housing Programs Coordinator
Approved by: Tom Harmening, City Manager
Meeting of February 17, 2009 (Item No. 6a) Page 8
Subject: Public Hearing to Consider Allocation of 2009 Grant Year Community Development Block Grant (CDBG)
Funds
RESOLUTION NO. 09-____
RESOLUTION APPROVING PROPOSED USE OF 2009 URBAN HENNEPIN COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FUNDS
AND
AUTHORIZING EXECUTION OF SUBRECIPIENT AGREEMENT WITH HENNEPIN
COUNTY AND ANY THIRD PARTY AGREEMENTS
WHEREAS, the city of St. Louis Park, through execution of a Joint Cooperation Agreement
with Hennepin County, is cooperating in the Urban Hennepin County Community Development
Block Grant Program; and
WHEREAS, the city of St. Louis Park has developed a proposal for the use of 2009 Urban
Hennepin County Community Development Block Grant funds made available to it; and
WHEREAS, the city held a public hearing on February 17, 2009 to obtain the views of
citizens on housing and community development needs and priorities and the City's proposed use of
$203,450.00 from the 2009 Urban Hennepin County Community
Development Block Grant.
BE IT RESOLVED, that the City Council of St. Louis Park approves the following projects
for funding from the 2009 Urban Hennepin County Community Development Block Grant
Program and authorizes submittal of the proposal to Hennepin County.
Activity Budget
Emergency Repair Grant for Low Income Home Owners $40,000
Low Income SF Deferred Loan for Home Owners $40,000
Community Involvement Program –MF renovation $25,000
Wayside House Treatment Facility renovation $21,950
Perspectives Transitional Housing MF renovation $20,250
Project for Pride in Living – MF renovation $33,750
Park programming at Ainsworth & Meadowbrook Parks $7,500
SLP Meadowbrook Park Playground Equipment $15,000
Total $203,450
BE IT FURTHER RESOLVED, that the City Council hereby authorizes and directs the
Mayor and its City Manager to execute the Subrecipient Agreement and any required Third Party
Agreement on behalf of the City to implement the 2009 Community Development Block Grant
Program.
Meeting of February 17, 2009 (Item No. 6a) Page 9
Subject: Public Hearing to Consider Allocation of 2009 Grant Year Community Development Block Grant (CDBG)
Funds
BE IT FURTHER RESOLVED, that should the final amount of FY2009 CDBG available to
the city be different from the preliminary amount provided to the city, the City Council hereby
authorizes the city manager/administrator to adjust project budget(s) to reflect an increase or
decrease in funding.
Reviewed for Administration Adopted by the City Council February 17, 2009
City Manager Mayor
Attest:
City Clerk
Meeting Date: February 17, 2009
Agenda Item #: 8a
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
3555 State Highway 100 Boardwalk Center – Conditional Use Permit for Fill.
RECOMMENDED ACTION:
Motion to Adopt Resolution approving a Conditional Use Permit for fill for property at 3555 State
Highway 100.
POLICY CONSIDERATION:
• Does the excavation and hauling of materials have an impact on adjacent properties?
• Is the proposed use consistent with the intent of the Zoning Ordinance and the
Comprehensive Plan?
BACKGROUND:
PBK Investments acquired the Planet Ford site in 2008. Since acquiring the property, PBK has
determined that the site will be used for an LA Fitness and up to one other use. The LA Fitness will
occupy the existing building, with some modifications; the building will be smaller than the previous
use. The CUP is for an expansion to the 36th Street West access drive, which will be wider and have
a gentler slope than the current driveway. Because changing the access drive requires grading
modifications, it will be necessary to bring in approximately 13,000 cubic yards of fill.
Meeting of February 17, 2009 (Item No. 8a) Page 2
Subject: 3555 State Highway 100 Boardwalk Center – Conditional Use Permit for Fill
The Planning Commission held a public hearing related to the CUP request on December 17th,
2008. No one was present to speak about the proposal. The Planning Commission recommended
approval of the CUP.
Zoning Review
A building permit has been approved for the site for the construction of an LA Fitness in the existing
building. As part of the building permit review, a zoning review was completed. The proposed
fitness center use is classified as “private entertainment” in the Zoning Ordinance:
Private entertainment (indoor) means entertainment services provided entirely within an enclosed
building. It includes theaters, health or fitness centers, bowling alleys, arcades, roller rinks, and pool
halls. Characteristics may include late operating hours, outdoor lighting, noise, and traffic.
The use is permitted in the C-2 district and meets the requirements of the Zoning Ordinance.
Although the CUP is tied only to the fill that will be brought onto the site, the developer does
propose to bring the site into greater compliance with the Zoning Ordinance. Though not required,
improvements will be made to the site’s landscaping, pedestrian access, stormwater, and signage.
The improvements are reflected in the attached site plans.
Landscaping Improvements
The proposal includes the addition of 20 new trees, 63 new ornamental trees, and shrubs. These
improvements meet the tree replacement requirement, although tree removal for the proposed
project is minimal. Only eight existing spruce trees will be removed.
A rain garden is also proposed. Water from the access drive and the southeast part of the site will
flow into the rain garden, which will be planted with species native to the area. The plantings and
rain garden design will improve the water quality leaving the site, and will reduce the quantity over
water leaving the site during major storms. Details for the landscaping and rain garden are included
on the attached landscape plan.
Pedestrian Access
There is currently no pedestrian access into the site. Though there is a sidewalk along 36th Street
West, the previous use had no need for pedestrian access. A new six-foot sidewalk entering the site
will follow the new access drive and permit pedestrians to reach the LA Fitness building without the
use of a car. The sidewalk will be lit during business hours by lights providing illumination to the
driveway.
Conditional Use Permit for Excavation:
To reconstruct the access drive to 36th Street, a substantial amount of fill (approximately 13,000
cubic yards) will be imported to the site. The submitted plans indicate that the fill will not result in
negative impacts to the health, safety and welfare of the community during the placement of the fill
or upon completion of the project.
Meeting of February 17, 2009 (Item No. 8a)
Subject: 3555 State Highway 100 Boardwalk Center – Conditional Use Permit for Fill Page 2
Meeting of February 17, 2009 (Item No. 8a) Page 3
Subject: 3555 State Highway 100 Boardwalk Center – Conditional Use Permit for Fill
Haul Route
Some hauling could take place along 36th Street West. The developer has shown an interest in using
some of the clean fill available at the Melrose Institute site. At the present time, there is a significant
amount of fill remaining on the Melrose Institute site that must be removed before the project is
complete. Should this be the case, most of the hauling would be restricted to 36th Street West.
If fill must be brought to the site from a greater distance, there is good access both north and south
on State Highway 100 from 36th Street West and Wooddale Avenue. There is also access to State
Highway 7 from both 36th Street West and Wooddale Avenue.
Fill Timeline
Fill will be brought onto the site over a one to two month period starting in the spring. During this
time, there will be truck traffic into and out of the site along 35th and 36th Streets West. Once the
excavation is complete, truck traffic at the site will subside and be more typical of a regular
construction project.
Construction Period
The access drive onto the site will be constructed starting early spring 2009. Construction of the LA
Fitness will be complete by early summer 2009. The developer anticipates that the site will be fully
prepared for public use by June.
Other Permits
The developer will need to obtain an erosion control permit from the City prior to beginning site
work. Approval will also be necessary from the Minnehaha Creek Watershed District.
Intersection Modifications:
In addition to the work proposed on the site to expand the access drive, the City will complete some
work related to the intersection. The full cost of the City’s work, including engineering, will be paid
for by the developer through a Special Assessment. An agreement for the Special Assessment was
approved by the City Council last December. The City’s work includes adding a fourth leg to the
existing traffic signal stoplights to permit exiting from the site onto 36th Street West or Park Center
Boulevard. It also includes minor changes to the curbs and lanes within the intersection.
The proposed improvements to the intersection will enable full access to and from the site at 36th
Street West. At the present time it is possible only to enter the site from 36th Street. Exiting to 36th
Street is not possible; the access drive is too narrow. As noted above, PBK is responsible for the on-
site improvements, included as part of the CUP.
FINANCIAL OR BUDGET CONSIDERATION:
None.
Meeting of February 17, 2009 (Item No. 8a)
Subject: 3555 State Highway 100 Boardwalk Center – Conditional Use Permit for Fill Page 3
Meeting of February 17, 2009 (Item No. 8a) Page 4
Subject: 3555 State Highway 100 Boardwalk Center – Conditional Use Permit for Fill
VISION CONSIDERATION:
The proposed use for the site, a fitness center, will help accomplish the vision goal of achieving a
healthy community. The fitness center will serve as a gathering place for citizens, enhancing
opportunities for community engagement and networking. The proposal improves sidewalk
connections to an individual parcel, encouraging citizens coming to the site to use non-polluting
transportation options to reach the destination.
Attachments: Resolution – Conditional Use Permit
Location Map
Site Plan and related documents
Prepared by: Adam Fulton, Planner
Reviewed by: Meg McMonigal, Planning and Zoning Supervisor
Kevin Locke. Community Development Director
Approved by: Tom Harmening, City Manager
Meeting of February 17, 2009 (Item No. 8a) Page 5
Subject: 3555 State Highway 100 Boardwalk Center – Conditional Use Permit for Fill
RESOLUTION NO. 09-_____
RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER
SECTION 36-79 OF THE ST. LOUIS PARK ORDINANCE CODE
RELATING TO ZONING TO IMPORT GREATER THAN 400 CUBIC
YARDS OF FILL FOR PROPERTY ZONED C-2 LOCATED AT
3555 STATE HIGHWAY 100 SOUTH
BE IT RESOLVED BY the City Council of the City of St. Louis Park:
Findings
1. PBK Investments has made application to the City Council for a Conditional Use Permit
under Section 36-79 of the St. Louis Park Ordinance Code for the purpose of importing greater
than 400 cubic yards of fill within a C-2 District located at 3555 State Highway 100 South for the
legal description as follows, to-wit:
Beltline Industrial Park, Block 3, Lots 1 and 4
2. The City Council has considered the advice and recommendation of the Planning
Commission (Case No. 08-46-CUP) and the effect of the proposed importing of fill on the health,
safety and welfare of the occupants of the surrounding lands, existing and anticipated traffic
conditions, the effect on values of properties in the surrounding area, the effect of the use on the
Comprehensive Plan, and compliance with the intent of the Zoning Ordinance.
3. The Council has determined that the importing of fill will not be detrimental to the health,
safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards,
nor will it seriously depreciate surrounding property values, and the proposed importing of fill is in
harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive
Plan.
4. The contents of Planning Case File 08-46-CUP are hereby entered into and made part of the
public hearing record and the record of decision for this case.
Conclusion
The Conditional Use Permit to permit importing greater than 400 cubic yards of fill at the
location described is granted based on the findings set forth above and subject to the following
conditions:
Meeting of February 17, 2009 (Item No. 8a) Page 6
Subject: 3555 State Highway 100 Boardwalk Center – Conditional Use Permit for Fill
1. The site shall be developed, used and maintained in accordance with the Exhibits
incorporated by reference herein.
2. Prior to starting any site work, the following conditions shall be met:
a. A pre-excavation conference shall be held with the appropriate development,
construction and city representatives.
b. All necessary erosion control measures shall be installed.
c. All necessary permits must be obtained.
1. Modifications to the site’s topography result in the new rooftop mechanical units being
highly visible from 36th Street West. To meet the requirements of the Zoning Ordinance,
those units must be fully screened from public view using the measures outlined in City
Code Section 36-366-b-4-a-1 or 36-366-b-4-a-2. A screening plan must be submitted prior
to the issuance of any erosion control permit.
3. The applicant shall comply with the following conditions during excavation:
a. All City noise ordinances shall be complied with, including that there be no construction
activity between the hours of 10 p.m. and 7 a.m. on weekdays and 10:00 p.m. and 9:00
a.m. on weekends.
b. Loud equipment shall be kept as far as possible from residences at all times.
c. The site shall be kept free of dust and debris that could blow onto neighboring
properties.
d. Public streets shall be monitored daily and must be maintained free of dirt and debris at
all times. Public streets shall be cleaned as often as is determined necessary by the
Director of Public Works during the fill process.
e. The Zoning Administrator may impose additional conditions if it becomes necessary in
order to mitigate the impact of excavation on surrounding properties.
5. The applicant shall use the following haul route:
a. Haul vehicles may travel on 36th Street West and Wooddale Avenue South.
b. Vehicles hauling excavation materials are prohibited from traveling on residential streets.
In addition to any other remedies, the developer or owner shall pay an administrative fee of
$750 per violation of any condition of this approval.
Under the Zoning Ordinance Code, this permit shall be revoked and cancelled if the
building or structure for which the conditional use permit is granted is removed.
Assent form and official exhibits must be signed by applicant (or applicant and owner if
applicant is different from owner) prior to issuance of a building permit.
Approval of a Building Permit, which may impose additional requirements.
Meeting of February 17, 2009 (Item No. 8a) Page 7
Subject: 3555 State Highway 100 Boardwalk Center – Conditional Use Permit for Fill
The City Clerk is instructed to record certified copies of this resolution in the Office of the
Hennepin County Register of Deeds or Registrar of Titles as the case may be.
Reviewed for Administration: Adopted by the City Council February 17, 2009
City Manager Mayor
Attest:
City Clerk
36TH ST W
35TH ST W
HIGHWAY 100 SHIGHWAY 7PARK CENTER BLVD35 1/2 ST W
XENWOOD AVE SRALEIGH AVE SPARK GLEN
R
D
WALKER STNB HWY100 S TO 36TH ST WWEBSTER AVE SHIGHWAY 7HIGHWAY 100 S3555 Highway 100 - Boardwalk CenterConditional Use Permit - Fill
$
December 17, 2008
3
Zoning Classification
R1 - Single Family Residential
R2 - Single Family Residential
R3 - Two Family Residential
R4 - Multi-Familiy Residential
RC - Multi-Family Residential
POS - Parks and Open Space
MX - Mixed-Use
C1 - Neighborhood Commercial
C2 - General Commercial
O - Office
IP - Industrial Park
IG - General Industrial
400
Feet
X
R-4
C-2 POS
I-P
R-C
C-2
Meeting of February 17, 2009 (Item No. 8a)
Subject: 3555 State Highway 100 Boardwalk Center – Conditional Use Permit for Fill Page 9
Meeting of February 17, 2009 (Item No. 8a)
Subject: 3555 State Highway 100 Boardwalk Center – Conditional Use Permit for Fill Page 10
Meeting of February 17, 2009 (Item No. 8a)
Subject: 3555 State Highway 100 Boardwalk Center – Conditional Use Permit for Fill Page 11
Meeting Date: February 17, 2009
Agenda Item #: 8b
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Conditional Use Permit (CUP) for Excavation of Parking Lot at 6560 23rd Street West.
RECOMMENDED ACTION:
Motion to Adopt Resolution approving a Conditional Use Permit to remove approximately 800
cubic yards of material for the construction of a parking lot, with conditions as recommended by
staff and the Planning Commission.
POLICY CONSIDERATION:
• Does the excavation and hauling of materials have an impact on adjacent properties?
• Is the proposed use consistent with the intent of the Zoning Ordinance and the
Comprehensive Plan?
BACKGROUND:
Description of Request:
The applicant is proposing to construct a 23 space parking lot, which requires excavating 800 cubic
yards of material to construct a storm water detention area.
Public Process:
Neighborhood Meeting:
A neighborhood meeting was conducted. One neighbor (industrial business) attended and had no
concerns directly related to this project. He expressed concerns regarding drainage and flooding in
the vicinity. City public works staff explained that the proposed parking lot will not contribute to
the existing conditions because of the proposed storm water detention area.
Planning Commission:
The Planning Commission conducted a public hearing and no one was present to speak. The
Planning Commission recommended approval of the CUP with conditions as recommended by
staff.
Meeting of February 17, 2009 (Item No. 8b) Page 2
Subject: Conditional Use Permit (CUP) for Excavation of Parking Lot at 6560 23rd Street West
Location:
Development Proposal:
On-site activities:
The applicant is proposing to construct a 23 space parking lot. There are no other buildings or uses
existing or proposed on the lot, so the proposed parking lot would be the primary use of the parcel.
Parking lots are allowed as a primary use in the Industrial Park (IP) district as Permitted with
Conditions.
The proposed parking lot is required to meet the storm water control regulations of the city and
watershed district. To this end, a storm water detention area is proposed to be constructed adjacent
to the parking lot. Approximately 800 cubic yards of material is proposed to be excavated from the
site to build the detention area. The excavation requires a CUP because the amount of material
being removed exceeds 400 cubic yards.
The only improvement on this lot is an existing parking lot constructed in 2007 without permits.
City staff stopped construction before it was completed, and have been working with the property
owner since then to complete the project in compliance with city codes and regulations. The
existing parking lot will be removed prior to construction of the proposed lot because it was not
constructed to code, and the entire lot has to be re-graded to meet zoning and storm water
regulations.
Parking lot:
If approved, the proposed parking lot will be built to code with concrete curb and gutter,
landscaping and handicap accessible spaces. Access to the lot would come from 23rd Street. Mr.
Martin Bell, the property owner, also owns the parking lot to the north of the proposed lot,
however, the existing and proposed parking lots won’t connect, and they will be separated by a 2-3
Meeting of February 17, 2009 (Item No. 8b) Page 3
Subject: Conditional Use Permit (CUP) for Excavation of Parking Lot at 6560 23rd Street West
foot tall retaining wall. The northern two parking spaces shown on the plan will have to be removed
to allow for a turn-around to be constructed at the end of the drive lane. The turn-around is
required so that vehicles can back out of the northern spaces, veer to the north as they are backing
out, and then pull forward toward the exit. Mr. Bell chose not to combine the two parking lots
because that would require the existing parking lot to be brought up to code with curb and gutter
and landscaping. The two parking lots are on separate parcels, and there is no need for them to be
combined.
Storm water:
This project site is within an area that experiences flooding. In 2006, flood mitigation options were
discussed for this area at a Study Session. Staff recommended and Council agreed that construction
of a regional pond is the preferred long-term approach for mitigating the flooding situation for this
parcel and the entire area. However as previously reported, no readily available area exists to
construct such a pond and previous attempts to develop a pond mutually acceptable to all affected
property owners in the industrial area have not been successful, including attempts made over the
past two years. As a result, individual property owners in the Edgewood industrial property area
were advised to implement individual fixes, at their own expense, should they feel they are necessary
or needed. On a long term basis, staff will pursue construction of a regional (pond) solution. Staff
is recommending that a drainage and utility easement covering the proposed storm water detention
area be dedicated to the city. The easement would prevent a future property owner from modifying
the approved pond without city consent, and it would give the city the ability to incorporate the
detention area into a regional pond should one be proposed in the future.
The proposed parking lot project includes a detention pond that meets city rate control
requirements. Additionally, in order to take care of some of the gravel fill that has been placed on the
site to the north (also owned by Mr. Bell), that gravel area will be re-graded to drain towards the
pond. The size of the pond has been enlarged to accommodate that runoff as well. The pond has
been designed so that there will be no negative impact on the flooding experienced in the area, and
there may be some slight improvements to the flooding in small rain events.
The project meets city requirements for design, landscaping and access. It will be required to meet
all Minnehaha Creek Watershed District requirements as well, prior to receiving a permit for
construction.
Haul routes:
Edgewood Avenue is the only road leading into the Edgewood Industrial Park area. Therefore, the
materials removed from the site will be trucked out of the industrial park via Edgewood Avenue to
Cedar Lake Road. The excavation will be limited to regular construction hours as required by city
code, which are 7am to 10 pm on weekdays, and 9am to 10pm on weekends and holidays.
FINANCIAL OR BUDGET CONSIDERATION:
Not applicable.
Meeting of February 17, 2009 (Item No. 8b) Page 4
Subject: Conditional Use Permit (CUP) for Excavation of Parking Lot at 6560 23rd Street West
VISION CONSIDERATION:
The proposed CUP amendment is consistent with the community vision. It will enhance the
Edgewood Industrial Park by increasing the storm water detention capacity and increasing the
availability of off-street parking.
Attachments: Aerial photograph
Draft Resolution
Site plan
Prepared by: Gary Morrison, Assistant Zoning Administrator
Reviewed by: Meg McMonigal, Planning & Zoning Supervisor
Approved by: Tom Harmening, City Manager
Meeting of February 17, 2009 (Item No. 8b) Page 5
Subject: Conditional Use Permit (CUP) for Excavation of Parking Lot at 6560 23rd Street West
Aerial Photo
Meeting of February 17, 2009 (Item No. 8b) Page 6
Subject: Conditional Use Permit (CUP) for Excavation of Parking Lot at 6560 23rd Street West
RESOLUTION NO. 09-_____
A RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER
SECTION 36-79(b) OF THE ST. LOUIS PARK ORDINANCE CODE
RELATING TO ZONING TO PERMIT APPROXIMATELY 800 CUBIC
YARDS OF MATERIAL TO BE EXPORTED FROM PROPERTY ZONED
IP – INDUSTRIAL PARK DISTRICT LOCATED AT
6560 23RD STREET WEST
BE IT RESOLVED BY the City Council of the City of St. Louis Park:
Findings
1. Vlad Sivriver has made application to the City Council for a Conditional Use Permit under
Section 36-79(b) of the St. Louis Park Ordinance Code for the purpose of exporting approximately
800 cubic yards of material from property within a IP – Industrial Park District located at 6560
23rd Street West for the legal description as follows, to-wit:
That part of Lot 9, Block 1, ELIOT VIEW 4TH ADDITION, according to the
recorded plat thereof, Hennepin County, Minnesota, lying easterly of a line
described as commencing at the northwest corner thereof; thence South 89 degrees
51 minutes 03 seconds East, on an assumed bearing, along the north line of said Lot
9, a distance of 190.87 feet to the point of beginning of line to be described; thence
South 00 degrees 08 minutes 57 seconds West, a distance of 127.21 feet to the south
line of said Lot 9, and said line there terminating. Also, that part of Lot 8, Block 1
ELIOT VIEW 4TH ADDITION, according to the recorded plat thereof, Hennepin
County, Minnesota, described as commencing at the southwest corner thereof;
thence South 89 degrees 51 minutes 03 seconds East, on an assumed bearing, along
the south line of said Lot 8, a distance of 109.87 feet to the point of beginning of
land to be described; thence North 00 degrees 08 minutes 57 seconds East; a distance
of 1.12 feet; thence South 89 degrees 51 minutes 03 seconds East, parallel with the
south line thereof, a distance of 130.65 feet to the east line of said Lot 8; thence
southerly along said east line to the southeast corner of said Lot 8; thence westerly
along the south line of said Lot 8 to the point of beginning.
2. The City Council has considered the advice and recommendation of the Planning
Commission (Case No. 08-41-CUP) and the effect of the proposed grading on the health, safety
and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions,
the effect on values of properties in the surrounding area, the effect of the use on the
Comprehensive Plan, and compliance with the intent of the Zoning Ordinance.
Meeting of February 17, 2009 (Item No. 8b) Page 7
Subject: Conditional Use Permit (CUP) for Excavation of Parking Lot at 6560 23rd Street West
3. The Council has determined that the grading will not be detrimental to the health, safety, or
general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it
seriously depreciate surrounding property values, and the proposed grading is in harmony with the
general purpose and intent of the Zoning Ordinance and the Comprehensive Plan.
4. The contents of Planning Case File 08-41-CUP are hereby entered into and made part of the
public hearing record and the record of decision for this case.
Conclusion
The Conditional Use Permit to permit the removal of approximately 800 cubic yards of material
from the location described is granted based on the findings set forth above and subject to the
following conditions:
1. The streets are to be cleaned as required by the city public works department.
2. Erosion control measures shall be implemented as approved by the Minnehaha
Watershed District and the city.
3. All necessary permits shall be approved prior to any work commencing on site.
4. The gravel area on the adjacent lot to the north of the storm water detention area shall be
re-graded so that runoff water flows from that parcel into the storm water detention area.
After re-grading the gravel area, it shall be covered with at least three inches of black dirt,
and re-seeded.
5. A barrier shall be constructed and maintained at the top of the retaining wall to prevent
vehicles from driving over the wall.
6. A turn-around shall be constructed at the north end of the drive lane.
7. A financial guarantee shall be submitted to the city to guarantee in completion of all
proposed improvements.
8. A permit from the Minnehaha Creek Watershed District is required prior to issuance of
any city permits.
9. The site shall be developed, used and maintained in accordance with Exhibits
incorporated by reference herein.
10. A drainage and utility easement shall be dedicated to the city which covers the entire
storm water detention area.
In addition to any other remedies, the developer or owner shall pay an administrative fee of
$750 per violation of any condition of this approval.
Under the Zoning Ordinance Code, this permit shall be revoked and cancelled if the
building or structure for which the conditional use permit is granted is removed.
Assent form and official exhibits must be signed by applicant (or applicant and owner if
applicant is different from owner) prior to issuance of any permits.
Meeting of February 17, 2009 (Item No. 8b) Page 8
Subject: Conditional Use Permit (CUP) for Excavation of Parking Lot at 6560 23rd Street West
Approval of a Building Permit, which may impose additional requirements.
The City Clerk is instructed to record certified copies of this resolution in the Office of the
Hennepin County Register of Deeds or Registrar of Titles as the case may be.
Reviewed for Administration: Adopted by the City Council February 17, 2009
City Manager Mayor
Attest:
City Clerk
Meeting of February 17, 2009 (Item No. 8b)
Subject: Conditional Use Permit (CUP) for Excavation of Parking Lot at 6560 23rd Street West Page 9
Meeting of February 17, 2009 (Item No. 8b)
Subject: Conditional Use Permit (CUP) for Excavation of Parking Lot at 6560 23rd Street West Page 10
Meeting of February 17, 2009 (Item No. 8b)
Subject: Conditional Use Permit (CUP) for Excavation of Parking Lot at 6560 23rd Street West Page 11
Meeting Date: February 17, 2009
Agenda Item #: 8c
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Resolution Setting Utility Rates.
RECOMMENDED ACTION:
Motion to Adopt Resolution Setting Utility Rates as shown on the attached schedule.
POLICY CONSIDERATION:
Are the proposed rates and tiers fair and reasonable?
Is the implementation schedule acceptable?
BACKGROUND:
The City’s financial consultant, Ehlers and Associates, reviewed our utility operations and capital
plans. The result of each of these analyses shows that an increase is necessary in order to fund the
day-to-day costs and keep up with the replacement and rehabilitation projects that are contemplated
in the CIP.
The utility budgets will require rate increases consistent with the projections that were presented
with the rate studies that were performed last year by Ehlers. Those increases to the base rate are:
2008 2009 $ Increase
Water * $1.14 $1.21 $0. 07
Sewer* $1.88 $2.01 $0.13
Storm Water** $12.25 $13.50 $1.25
Solid Waste*** $40.00 $41.20 $1.20
* = per 100 cubic feet
** = per standard lot
*** = based on 30 gallon cart
The rates listed will be effective for billings beginning in February, 2009. The reason for this is to
allow the rates to take effect for each billing district during their “winter” quarter. This is the time
when we set the base sewer rate for the year because it is typically the lowest water usage for most
residents.
Meeting of February 17, 2009 (Item No. 8c) Page 2
Subject: Resolution Setting Utility Rates
Our rates remain in the middle of similar cities as shown on the chart below. Because of challenges
presented by the conservation rate implementation there are many cities that have not adopted new
rates yet for 2009. The comparison should actually improve for St. Louis Park when that process is
complete.
Water Rates Current Rate Proposed Rate
$1.14 per 100 Cubic Feet $1.21 per 100 Cubic Feet
Explanation:
The analysis performed by Ehlers & Associates show that while we are covering the cost of general
operations, cash balances have dwindled because of an aggressive repair and replacement schedule.
These capital improvements need to be covered in the rate structure. The $0.07 increase will allow us
to increase cash balances toward the recommended level and cover the debt service for the 2007 bond
issue. The rate increase for 2008 was $0.10.
We are also implementing tiered conservation rates that follow state guidelines in the rate structure.
These changes should encourage residents to use less water for sprinkling during the summer months.
The break points for implementation of the rates are:
Tier 1 $1.21 0-40 units of 100 cubic feet (0 – 30,000 gallons)
Tier 2 $1.51 41-80 units of 100 cubic feet (30,001 – 60,000 gallons)
Tier 3 $2.27 0-40 units of 100 cubic feet (>60,000 gallons)
While the tiers are not prescribed by the state, these seem to be set at a reasonably conservative level as
was discussed at the study session on February 9th. The state guidance does require that rates be 25%
higher for the first tier and 50% higher for the second tier which leads to the rather expensive total
cost for excessive water usage. Hopefully this will encourage conservation to save money if concern for
the aquifer’s health is not the resident’s highest priority.
Maple GroveMinnetonkaBrooklyn ParkFarmingtonLakevilleEdinaEaganSt Louis ParkHopkinsRichfieldMinneapolisCrystalPlymouthRobbinsdaleNew HopeGolden ValleyTotal Water & Sewer
Water
Sewer
Meeting of February 17, 2009 (Item No. 8c) Page 3
Subject: Resolution Setting Utility Rates
We are also implementing a 6% increase in the base meter charge for 2009. This fee is intended to
cover the cost of replacement meters and the expense of reading each meter. The base fee has not
been increased since 2007.
Quarterly
Fee
6.00%
Increase
Meter Size 2008 2009
5/8" $5.60 $5.94
3/4" $6.80 $7.21
1" $9.96 $10.56
1.5" $16.82 $17.83
2" $26.04 $27.60
3" $49.03 $51.97
4" $79.38 $84.14
6" $155.56 $164.89
2" compound $26.04 $27.60
3" compound $49.03 $51.97
Sewer Rates Current Rate Proposed Rate
$1.88 per 100 Cubic Feet $2.01 per 100 Cubic Feet
Explanation:
This fund has a stronger cash position than the water fund. Staff performed an analysis of these rates
and determined an increase of $0.13 is needed to support the operations and capital projects in this
enterprise fund. The $0.13 increase will allow us to maintain adequate cash balances, cover the
inflationary costs of operations, and pay for the infrastructure replacement expenditures. The rate
increase for 2008 was $0.09.
Storm Water Rates
Current Rate Proposed Rate
$12.25 per $13.50 per
Residential Equivalent Unit Residential Equivalent Unit
Explanation:
The storm water fund had a long list of projects that were scheduled with the Storm Water Utility
Revenue Bonds of 2001. There are still a significant number of projects to be completed; however, the
bond proceeds have already been spent. The increase of $1.25 will allow us to cover debt service on
the revenue bond issued in 2007 to finance the remaining capital projects. St. Louis Park remains just
over the metropolitan city average for storm sewer rates. This rate increase will allow the city to keep
making progress toward our storm water quality and quantity goals. The rate increase for 2008 was
$.75.
Meeting of February 17, 2009 (Item No. 8c) Page 4
Subject: Resolution Setting Utility Rates
Solid Waste Rates
Current Rate Proposed Rate
$40.00 per Basic Service $41.20 per Basic Service
per quarter per quarter
Explanation:
A basic service is the cost of a 30 gallon cart. Residents may get larger carts and the basic service is
multiplied by the volume of the cart to calculate the actual rate charged. This $1.20 general increase is
necessary to cover the costs of the new contracts and maintain our cash position. The rate structure
has been modified to include specific 30 gallon steps between 90 and 270 gallons of service based on
the discussion held at the February 9 study session.
Description 2007 2008 2009 Size Proposed Rates
30 Gallon 37.50 40.00 41.20 30 11.20 $41.20
60 Gallon 47.50 50.00 51.50 60 22.40 $52.40
90 Gallon 57.50 60.00 61.80 90 33.60 $63.60
90P Gallon 67.50 70.00 72.10 120 44.80 $74.80
150 56.00 $86.00
Current Gap in Rates 180 67.20 $97.20
The 90+ rate code is used for any 210 78.40 $108.40
combination up to 240 Gallon service. 240 89.60 $119.60
270 Gallon 86.41 88.91 91.58 270 100.80 $130.80
360 Gallon 105.33 107.83 111.06 360 134.40 $164.40
450 Gallon 124.24 126.74 130.54 450 168.00 $198.00
540 Gallon 143.16 145.66 150.03 540 201.60 $231.60
The rate increase for all tiers in 2008 was $2.50.
FINANCIAL OR BUDGET CONSIDERATION:
These rate increases will provide sufficient funds to pay for anticipated expenses for the next five year
CIP. The tiered water rates and the increased solid waste service levels will be delayed for three
months in order to provide sufficient time to make billing system changes. This will also allow time
for multiple ways of communicating the change to residents and to educate them regarding their
service options.
Meeting of February 17, 2009 (Item No. 8c) Page 5
Subject: Resolution Setting Utility Rates
VISION CONSIDERATION:
Not applicable.
Attachment: Resolution
Prepared by: Bruce DeJong, Finance Director
Approved by: Tom Harmening, City Manager
Meeting of February 17, 2009 (Item No. 8c) Page 6
Subject: Resolution Setting Utility Rates
RESOLUTION NO. 09-____
RESOLUTION SETTING UTILITY RATES
WHEREAS, the City Council of the City of St. Louis Park, Minnesota has received a report
from the Finance Director related to proposed utility rates; and
WHEREAS, it is necessary for the city to maintain charges in an amount necessary to cover
the cost of providing service to users; and
WHEREAS, maintaining rates through regular adjustment is a recommended practice rather
than large intermittent increases;
NOW THEREFORE BE IT RESOLVED by the City Council of the City of St. Louis Park,
MN, that:
1. The water rates as recommended by staff are hereby adopted.
Water Tier Units of Usage* Approved Rate
Tier1 0 - 40 units
(0 – 30,000 gallons)
$1.21
Tier 2 41-80 units
(30,001 – 60,000 gallons)
$1.51
Tier 3 >80 units
(>60,000 gallons)
$2.27
*units of 100 cubic feet
2. The water meter charges recommended by staff are hereby adopted.
Quarterly Fee
Meter Size 2009
5/8" $5.94
3/4" $7.21
1" $10.56
1.5" $17.83
2" $27.60
3" $51.97
4" $84.14
6" $164.89
2" compound $27.60
3" compound $51.97
Meeting of February 17, 2009 (Item No. 8c) Page 7
Subject: Resolution Setting Utility Rates
3. The storm sewer rate is hereby set at $13.50 per residential equivalent unit.
4. The solid waste service charges recommended by staff are hereby adopted.
Service Level In Gallons Rates
30 $41.20
60 $52.40
90 $63.60
120 $74.80
150 $86.00
180 $97.20
210 $108.40
240 $119.60
270 $130.80
360 $164.40
450 $198.00
540 $231.60
5. The water base rate and sewer rate are to be implemented during the winter quarter for
residential customers and the first billing after adoption in 2009 for commercial, industrial,
apartments, and institutional users.
6. The water tiers and solid waste service levels are to be implemented no sooner than May, 2009
to provide sufficient notice to customers that they will have the option of changing their service
level prior to implementation of the new rates.
Reviewed for Administration: Adopted by the City Council February 17, 2009
City Manager Mayor
Attest:
City Clerk