HomeMy WebLinkAbout2010/11/01 - ADMIN - Agenda Packets - City Council - RegularAGENDA
NOVEMBER 1, 2010
(Mayor Jacobs Out)
6:30 p.m. SPECIAL STUDY SESSION – Council Chambers
Discussion Items
1. 6:30 p.m. Environmental Investigation and Property Acquisition Update - 7015 Walker
Street (former Reynolds Welding Supply property)
Written Reports
2. Hwy 7 / Wooddale Project Update
7:30 p.m. CITY COUNCIL MEETING – Council Chambers
1. Call to Order
1a. Pledge of Allegiance
1b. Roll Call
2. Presentations -- None
3. Approval of Minutes
3a. Special Study Session Minutes of October 18, 2010
3b. City Council Meeting Minutes of October 18, 2010
4. Approval of Agenda and Items on Consent Calendar
NOTE: The Consent Calendar lists those items of business which are considered to be routine and/or which need no
discussion. Consent items are acted upon by one motion. If discussion is desired by either a Councilmember or a member
of the audience, that item may be moved to an appropriate section of the regular agenda for discussion. The items for the
Consent Calendar are listed on the last page of the Agenda.
Recommended Action:
Motion to approve the agenda as presented and to approve items on the consent calendar.
(Alternatively: Motion to add or remove items from the agenda, motion to move items from consent
calendar to regular agenda for discussion and to approve those items remaining on the consent calendar.)
5. Boards and Commissions
5a. Appointment of Citizen Representative to Boards and Commissions.
Recommended Action: Motion to appoint Jenna Sheldon as a Youth Commissioner to
the Telecommunications Advisory Commission for the term ending August 31, 2011.
6. Public Hearings
6a. Public Hearing – Assessment of Delinquent Utilities, Tree Removal/Injection, Mowing,
False Alarms, and Other Miscellaneous Charges
Recommended Action: Mayor to open the public hearing, solicit comments, and close
the public hearing. Motion to adopt resolution to assess delinquent water, sewer, storm
sewer, refuse and other fees and charges.
Meeting of November 1, 2010
Special Study Session and City Council Agenda
6b. Public Hearing – First Reading of an Ordinance Providing for a Local Lodging Tax
Recommended Action: Mayor to open and close the public hearing. Motion to approve
the first reading of an Ordinance providing for a Local Lodging Tax and set second reading
for November 15, 2010.
6c. Consolidated Public Hearing
(1) 2011 Budget and Property Owner Service Charges for Special Service District No. 1
Recommended Action:
Mayor to close public hearing. Motion to approve Resolution setting the 2011
Budget and Property Owner Service Charge for Special Service District No. 1 and
directing staff to certify the annual service charges to Hennepin County.
(2) 2011 Budget and Property Owner Service Charges for Special Service District No. 2
Recommended Action:
Mayor to close public hearing. Motion to approve Resolution setting the 2011
Budget and Property Owner Service Charge for Special Service District No. 2 and
directing staff to certify the annual service charges to Hennepin County.
(3) 2010 Budget and Property Owner Service Charges for Special Service District No. 3
Recommended Action:
Mayor to close public hearing. Motion to approve Resolution setting the 2011
Budget and Property Owner Service Charge for Special Service District No. 3 and
directing staff to certify the annual service charges to Hennepin County.
(4) 2010 Budget and Property Owner Service Charges for Special Service District No. 4
Recommended Action:
Mayor to close public hearing. Motion to approve Resolution setting the 2011
Budget and Property Owner Service Charges for Special Service District No. 4 and
directing staff to certify the annual service charges to Hennepin County.
(5) 2010 Budget and Property Owner Service Charges for Special Service District No. 5
Recommended Action:
Mayor to close public hearing. Motion to approve Resolution setting the 2011
Budget and Property Owner Service Charge for Special Service District No. 5 and
directing staff to certify the annual service charges to Hennepin County.
(6) 2010 Budget and Property Owner Service Charges for Special Service District No. 6
Recommended Action:
Mayor to close public hearing. Motion to approve Resolution setting the 2011
Budget and Property Owner Service Charges for Special Service District No. 6 and
directing staff to certify the annual service charges to Hennepin County.
7. Requests, Petitions, and Communications from the Public -- None
Meeting of November 1, 2010
Special Study Session and City Council Agenda
8. Resolutions, Ordinances, Motions and Discussion Items
8a. 2011 Employer Benefits Contribution.
Recommended Action: Motion to approve Resolution establishing 2011 Employer
Benefits Contribution.
8b. 2nd Reading – Franchise Fee Ordinance Amendments
Recommended Action:
Motion to adopt the second reading of Ordinance amending and restating Ordinance No.
2244-03 imposing a franchise fee on Xcel Energy.
Motion to adopt second reading of Ordinance amending and restating Ordinance No.
2245-03 imposing a franchise fee on CenterPoint Energy.
8c. West End Apartments Parkland and Trail Dedication.
Recommended Action: Motion to approve an additional parkland and trail dedication
fee of $80,500 for the West End Apartments site at 5310 West 16th Street.
9. Communication
Auxiliary aids for individuals with disabilities are available upon request. To make arrangements, please call the
Administration Department at 952/924-2525 (TDD 952/924-2518) at least 96 hours in advance of meeting.
Meeting of November 1, 2010
Special Study Session and City Council Agenda
4. CONSENT CALENDAR
4a. Adopt Resolution Authorizing Final Payment in the Amount of $10,653.00, for the
Glenhurst Lift Station Project, City Project No. 2010-2300 - Contract No. 28-10.
4b. Adopt Resolution releasing an agreement concerning special assessments for Improvement
Project Nos. 90-54 and 96-19.
4c. Adopt Resolutions authorizing traffic controls at Zarthan Avenue & West 34th Street and
Zarthan Avenue & Hamilton Street.
4d. Adopt Resolution authorizing the elimination of permit parking restrictions in front of 2900
Blackstone Avenue, 4013 Raleigh Avenue, and 2935 Sumter Avenue.
4e. Adopt Resolution authorizing Worker’s Compensation insurance renewal for December 1,
2010 – November 30, 2011.
4f. Adopt Resolution approving acceptance of donation from Sam’s Club in the amount of
$2,000 for Holiday Programs.
4g. Adopt Resolution authorizing the special assessment for the repair of the sewer service line at
2700 Toledo Avenue South - P.I.D. 31-029-24-32-0060.
4h. Adopt Resolution authorizing the special assessment for the repair of the water service line at
8007 West 18th Street, St. Louis Park, MN - P.I.D. 06-117-21-44-0001.
4i. Approval of Filing of Vendor Claims.
St. Louis Park Economic Development Authority and regular City Council meetings are carried live on Civic TV cable
channel 17 and replays are frequent; check www.parktv.org for the schedule. The meetings are also streamed live on the
internet at www.parktv.org, and saved for Video on Demand replays. The agenda is posted on Fridays on the official
city bulletin board in the lobby of City Hall and on the text display on Civic TV cable channel 17. The agenda and full
packet are available by noon on Friday on the city’s website.
Meeting Date: November 1, 2010
Agenda Item #: 1
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Environmental Investigation and Property Acquisition Update - 7015 Walker Street (former
Reynolds Welding Supply property).
RECOMMENDED ACTION:
Staff requests direction as to whether the EDA wishes to proceed with the acquisition of 7015
Walker Street.
POLICY CONSIDERATION:
Does the EDA wish to proceed with the purchase of the subject property?
BACKGROUND:
At the May 10th Study Session, staff discussed the availability of 7015 Walker Street (former
Reynolds Welding Supply property) and the merits of the EDA potentially purchasing the property.
An approximate purchase price of $295,000 was identified. Upon discussion, it was the consensus of
the EDA that staff should pursue a purchase agreement for the subject property and conduct an
environmental investigation of the property. To that end, staff negotiated a purchase agreement and
had an environmental investigation performed. Upon completion of the Phase I and Phase II
environmental assessments it was determined that the EDA needed a better understanding of the fill
material on the site. A staff report prepared for the August 23rd Study Session indicated that
additional environmental investigation was needed and that the property purchase price would be
reduced by $20,000 to cover the bulk of the cost.
Environmental Conditions
The EDA has conducted a Phase I & Phase II Environmental Site Assessment, asbestos survey, and a
follow-up Assessment on the subject property. AMEC Geomatrix (an environmental consulting
company previously utilized by the EDA) performed this work. Attached is a summary of AMEC’s
findings.
In short, the Phase II Assessment determined that there are low-level contaminates in the soil of the
subject property. Fill material deposited on the subject property is likewise impacted with some low-
level contaminates. In addition, low-level volatile organic compounds (VOC) impacts have been
detected in groundwater samples. The additional Phase II investigation was performed to further
characterize the soil, and soil vapor impacts at the site. In AMEC’s opinion, the results of that
additional investigation, while showing detections of VOCs, are not indicative of a source
(historical or on-going) to the area-wide VOC impacts to groundwater and soil vapor that are
the subject of investigations by the EPA and MPCA. The VOC impacts at the site are consistent
Special Study Session Meeting of November 1, 2010 (Item No. 1) Page 2
Subject: Environmental Investigation and Property Acquisition Update - 7015 Walker Street
with area-wide impacts in magnitude and the specific VOC identified. While the impacts discovered
on the site are considered low-level, the MPCA will require that they be formally addressed in some
manner at some point in the future when the ultimate use of the property is determined.
Chris Thompson with AMEC will be in attendance at the Nov. 1st Study Session to further explain
their findings, next steps and answer any questions. Likewise, the EDA’s attorney in this instance,
Sarah Sonsalla of Kennedy and Graven, will be in attendance to address any liability questions.
Proposed Property Plan
Due to the building’s condition and obsolescence staff believes that unless the site is cleared the
likely future uses of the property will not be an asset to the community. The primary reason for
acquisition would be blight removal along the highly visible Highway 7 corridor. In conformance
with the Comprehensive Plan, the EDA has been actively redeveloping this corridor between
Wooddale and Louisiana Avenues. Acquiring the subject property would be consistent with those
efforts. The subject property could potentially be used for stormwater retention to aid
redevelopment efforts in the neighborhood to the north. If the property can not be used for this
purpose, it could be resold to a future redeveloper who had commercial plans for the property
consistent with the Comprehensive Plan.
As with other impacted properties the EDA has acquired, the EDA would enter the subject property
into the MPCA’s Voluntary Investigation and Clean-up Program (VIC) prior to purchase in order
to obtain a No Association (NA) determination to the identified releases (VOC, Semi-VOC and
metals) at the site as well as attempt to obtain an off-site source determination for the groundwater
impacts at the site that may be due to other contaminated properties in the vicinity. These filings
would separate the EDA from any responsibility for the environmental problems present on the site.
Applying to the VIC program provides liability protection to the EDA statutorily available under the
State of Minnesota Land Recycling Act.
Immediate and Long Term Property Remediation Costs
The application to VIC will result in a letter requesting that the EDA provide a response action plan
(RAP) for addressing the known contamination, which will lead to a No Further Action (NFA)
determination for the Identified Release. When the final use of the site is defined, a site-specific and
risk-based corrective action plan (the RAP) will be prepared and submitted for MPCA approval.
In order to further plan for the potential purchase and subsequent use of the site, AMEC prepared
budget level cost estimates for the major work that will be required for the site. These costs are based
on previous experience with similar work, discussions with and costs recently received from local
sub-contractors, and its understanding of what would be the most reasonable use, (and therefore,
corrective actions at this site). AMEC assumed that the use of the site would include site alteration
related to the visual enhancement of the Highway 7corridor and / or possibly as a stormwater
retention area associated with development in the immediate area.
Special Study Session Meeting of November 1, 2010 (Item No. 1) Page 3
Subject: Environmental Investigation and Property Acquisition Update - 7015 Walker Street
Site Development Tasks
The main work items for corrective actions at the site are as follows:
1. Waste Abatement (In accordance with the Regulated Hazardous Materials Survey for the
Site, Asbestos, mercury, PCB, Freon, miscellaneous liquid wastes, solid wastes remain at the
site. These wastes will be abated/removed/disposed utilizing permitted and licensed
contractors and disposal off-site at approved facilities) Building Demolition (removal of the
building structure, including foundations, existing below-ground and above-ground utilities,
pavements, asbestos materials not removed in Restricted Waste removal task, and site
stabilization – recycle materials to the extent possible). Assuming that the demolition is
performed prior to any site use, some clean soil would be imported and the site seeded and
mulched in accordance with a site sediment and erosion control plan.
2. Fill Soil Removal and Disposal (the fill soils average 4.5 feet in thickness across the site and
will require disposal off-site at a State approved landfill. They likely will be disposed as “daily
cover” which reduces the costs somewhat. It may be possible to keep some of the fill soils on-
site and it is assumed that some fill soils will remain. If soils with chemicals included in the
identified release remain on-site at concentrations above applicable standards, a notification
to the property Deed would be required along with potential long-term management of
these soils e.g. soil cover). Soil Vapor Extraction After the demolition, one to two vapor
extraction well(s) will be installed to reduce the remaining VOC impacts to native soils.
Based on the size of the site and the porous nature of the native soils, one to two wells can be
reasonably expected to cover impacts areas of the Site. The SVE system will be housed in a
small shed, and operated for approximately 12 months.
Cost Basis
Given the results of the Phase II investigation, the findings of the Phase I ESA, and the area of
the site, AMEC estimated the site’s likely extraordinary costs based on the following parameters.
• 4,200 cubic yards (loose) of contaminated fill soil ultimately will require remedial
action.
• Regulated Hazardous Materials Summary Report, 7015 Walker Street, dated June 16,
2010 shows that there are materials that will require proper removal and disposal..
• Elevated VOC concentrations in soil gas in native soils beneath the fill could require
remedial action depending on the final site use and regulatory acceptance.
Extraordinary Cost Summary
The building on the subject property is in poor condition and has an adverse visual impact from
both the neighborhood to the north and Highway 7 to the south. Consistent with the
acquisition of former American Inn property, it is recommended that upon acquisition, the
building be removed and the site be held (i.e., not address the underlying soil conditions) until
the property’s future use is more definitively determined. There are both short and long term
costs associated with the remedial actions proposed to be taken on the subject property.
Special Study Session Meeting of November 1, 2010 (Item No. 1) Page 4
Subject: Environmental Investigation and Property Acquisition Update - 7015 Walker Street
The short term cost (which includes building demolition, restricted waste removal, and
regulatory submissions) has been estimated at approximately $65,000.
Based on the soil volume listed above, the results of the environmental site assessments and the
restricted waste survey, the following costs are estimated for the long term remedial actions at the
site.
Soil Correction (excavate/load/haul/dispose) Sub-total $198,000
Soil Vapor Extraction Sub-total $41,000
Engineering Sub-total $53,500
Total Cost Estimate: $292,500
The cost of the above long term remedial actions are proposed to be addressed through grant
applications to DEED, the Metropolitan Council and Hennepin County when the property’s
ultimate usage is determined. This is the same approach that was taken with the purchase of the
former American Inn property.
Purchase Agreement Summary
A Purchase Agreement between the property owner, Mary and Karl Johnson, and the EDA has been
negotiated. The terms of the Agreement were summarized in the June 21st staff report and are
relatively straight forward. The purchase price now stands at $260,000 which reflects the $20,000
deduction for the cost of the additional environmental investigation. Based upon comparable land
sales information, the acquisition price of the subject property is very reasonable and within market.
While the seller has yet to obtain a Certificate of Property Maintenance it appears that the other
contingencies listed in the Agreement have been met. As noted above, the EDA would enter the
property into the MPCA’s VIC program prior to closing which could occur by year’s end.
How would the property acquisition and ancillary costs be funded?
Purchase of the subject property would be paid for through the Development Fund. In the event the
property is not needed for area storm water improvements it could be resold to a future redeveloper.
Costs related to the building demolition, restrictive waste removal, as well as regulatory submissions
would also be paid for through the Development Fund. Grants would be sought to address future
clean up costs.
Next Steps
If the EDA wishes to proceed with the acquisition of the subject property staff will schedule the
proposed Purchase Agreement for formal consideration in the coming weeks.
FINANCIAL OR BUDGET CONSIDERATION:
The EDA is requested to consider the acquisition of 7015 Walker St. for $260,000. The EDA would
incur approximately $65,000 in short term additional costs related to building demolition and
regulatory submissions. Other longer term costs could be experienced in the future depending on the
future use determined for the site.
Special Study Session Meeting of November 1, 2010 (Item No. 1) Page 5
Subject: Environmental Investigation and Property Acquisition Update - 7015 Walker Street
VISION CONSIDERATION:
This project supports the Strategic Directions of providing well-maintained [neighborhoods], being
a connected and engaged community, as well as promoting community aesthetics.
Attachments: AMEC Phase II Assessment Summary for 7015 Walker Street
Prepared by: Greg Hunt, Economic Development Coordinator
Reviewed by: Kevin Locke, Community Development Director
Approved by: Tom Harmening, EDA Executive Director & City Manager
AMEC Geomatrix, Inc.
14525 Highway 7, Suite 104
Minnetonka, Minnesota
USA 55345-3736
Tel (952) 935-1010
Fax (952) 935-1254
www.amecgeomatrixinc.com
Memo
To: Mr. Greg Hunt, City of St. Louis Park Project: MN10160050
From: AMEC Geomatrix, Inc. cc:
Tel: 612.332.8326
Fax: 612.332.2423
Date: October 21, 2010
Subject: Summary for 7015 Walker Street, Saint Louis Park, MN
This memo summarizes findings for the Phase I Environmental Site Assessment (ESA) and
Phase II ESA performed by AMEC on your behalf for 7015 Walker Street, St. Louis Park, MN
(Site).
Phase I ESA
The results of the Phase I ESA indicate five recognized environmental conditions (RECs) for the
Site as defined by ASTM Standard E1527-05. These RECs are as follows:
• Undocumented Fill – When the Site was developed in approximately 1947, portions
of the Site were apparently filled in. The fill contains debris and preliminary analytical
shows PAHs, VOCs and metals impacts. The undocumented and impacted fill
constitutes a REC.
• Reilly Tar Superfund Site – The Site is located due east of the Reilly Tar Superfund
Site, which has an extensive history of soil and groundwater contamination from
PAHs and petroleum compounds related to creosote wood treatment. Multiple
properties around the Site have detected groundwater impacts by the Reilly Tar site
and have received No Association Letters from the Minnesota Pollution Control
Agency (MPCA). These known groundwater impacts constitute a REC.
• Multiple Upgradient Leaking Underground Storage Tanks (LUSTs) – Preliminary
research of several properties upgradient of the Site show the presence of LUSTs.
These leaking tanks contained such petroleum products as gasoline, diesel fuel and
fuel oils and constitute a REC.
• Saint Louis Park Soil Vapor Investigation – The Site is located in the vicinity of the
ongoing soil vapor and groundwater impacts investigation in the City of St. Louis
Park due to industrial chlorinated solvents. Various chlorinated groundwater “hot
spots” occur in close proximity to the Site and may be impacting the Site due to local
groundwater flow conditions from the Reilly Tar remediation. Further research is
needed to determine the proximity and degree to which these impacts may affect the
Site. The possibility of these impacts affecting groundwater at the Site constitutes a
REC.
Special Study Session Meeting of November 1, 2010 (Item No. 1)
Subject: Environmental Investigation and Property Acquisition Update - 7015 Walker Street
Page 6
Preliminary Summary for 7015 Walker Street, Saint Louis Park, MN
October 25, 2010
Page 2 of 4
• The National Lead site was a lead smelter and has release of lead dust to the air just
south of the Site. These releases may have been upwind of the Site and may
contribute to lead in soil at the Site which represents a REC for the Site.
The following data gaps were also identified for the Site:
• The lack of any waste generation/disposal information from the former machine shop
operating in the building is a data gap.
• The lack of any paint waste generation/disposal information from the former painting
booth operation in the building is a data gap.
• The potential use of the former cesspool by historical machine shop and / or paint
booth operations at the Site, its proximity to off-site VOC detections; and the lack of
proper documentation of the abandonment of an on-site septic (cesspool) tank
represent a data gap for the Site.
• The potential use of the sumps in the basement by historical machine shop and / or
paint booth operations represents a data gap.
Phase II ESA
AMEC Geomatrix, Inc (AMEC) performed a Phase II ESA in two phases between May 26, 2010
and September 14, 2010. This investigation included collection of soil samples to define geology
at the Site. Soils at the Site consist of sandy, silty, clayey, organic fill soils containing debris
underlain by poorly graded sand with gravel to at least 30-feet below ground surface (bgs), the
total depth of our investigation work. An estimate of the volume of fill located at the Site is
approximately 4,200 cubic yards.
AMEC collected groundwater samples from temporary wells installed in the northwest and
southeast corners of the Site. Depth to groundwater ranges from 16 to 23-feet bgs dependent
on sloping ground surface elevation at the Site.
AMEC collected soil vapor samples at two depths (~5 feet bgs and ~15 feet bgs) at five
sampling locations at the Site.
Chemical analysis of the soil, groundwater and soil vapor samples collected during the Phase II
ESA confirmed the presence of metals, characteristic petroleum compounds, polyaromatic
hydrocarbons (PAHs) and volatile organic compounds (VOCs) impacts at the site.
The fill soils at the Site are impacted by lead, diesel range organics (DRO), various PAHs, and
three VOC compounds. These impacts appear to be located in the areas underneath and
immediately around the building and in the southeast corner of the property. The benzo (a)
pyrene (BaP) equivalent concentrations at four of the sample locations exceed the residential
cleanup level as defined by the Minnesota Pollution Control Agency (MPCA). One sample
Special Study Session Meeting of November 1, 2010 (Item No. 1)
Subject: Environmental Investigation and Property Acquisition Update - 7015 Walker Street
Page 7
Preliminary Summary for 7015 Walker Street, Saint Louis Park, MN
October 25, 2010
Page 3 of 4
contained VOCs at concentrations that exceed the MDH Tier 1 soil leaching values (SLVs).
PAHs and VOCs were not detected above screening criteria in the other soil samples collected
during the Phase II ESA.
The surficial fill soil analysis indicates elevated levels of several RCRA metals including lead.
The elevated lead impacts are consistent with historical industrial operations south of the Site
(National Lead). One soil sample contained lead at a concentration that exceeds the residential
SRV.
The native soils underlying the fill at the Site are slightly impacted by PAHs in the southeast
corner of the Site. These impacts do not exceed the industrial SRVs or the SLVs.
Chemical analysis of groundwater samples show the presence of tetrachloroethene (PCE),
trichloroethene (TCE), and DRO in the southeast temporary well but not the northwest well.
The samples of groundwater collected at the southeast corner of the Site is impacted with
elevated levels of DRO, which has no groundwater standard for comparison; slightly elevated
PAH levels; and two VOC compounds, one of which (PCE) exceeds MDH drinking water
criteria. The detections of PCE and TCE in groundwater samples collected at the site were
below the MPCA Groundwater intrusion values for the vapor intrusion pathway. PCE and TCE
are commonly used chlorinated solvents and have been detected in the ongoing soil vapor
intrusion and groundwater study by the MPCA / USEPA at multiple locations near, but not at,
the Site.
PCE and TCE were detected in one soil sample (SB5-1) at concentrations that exceed the Tier
1 SLVs. Soil sample SB5-1 was collected near the basement sump most recently used for tank
tightness testing. It is also possible these impacts could be from the machine shop and / or
painting operation that was operating in the lower level of the building at the Site in
approximately 1962.
VOCs in soil vapors were detected underlying the site at all vapor sampling locations. Nine of
the ten soil vapor samples collected at the Site contained VOCs at concentrations that exceed
the residential intrusion screening values (10 X ISVs). Three VOCs (methylene chloride, PCE,
TCE) were detected in at least one of the vapor samples at concentrations that exceed the
residential intrusion screening values. The vapor sampling was performed in order to assist in
determining if the site is a source to the area-wide chlorinates solvent impacts to soil vapor /
groundwater being investigation by the MPCA / USEPA.
The detection of these contaminants in the fill soils will require notification to the State under
State of Minnesota Rules. The contaminated fill will require management in-place (soil cover,
Notice to the Property Deed, Affidavit regarding the contaminants) or proper treatment and/or
disposal off-site depending on future development plans for the Site.
Special Study Session Meeting of November 1, 2010 (Item No. 1)
Subject: Environmental Investigation and Property Acquisition Update - 7015 Walker Street
Page 8
Preliminary Summary for 7015 Walker Street, Saint Louis Park, MN
October 25, 2010
Page 4 of 4
Restricted Waste Survey
AMEC contracted Legend Technical Service Inc. (Legend) to perform a restricted waste survey
of the existing building. Results of the survey indicate some asbestos containing floor tiles,
adhesives, window caulking/glazing, and pipe coating. There is asbestos containing material in
the lower roof flashing sealant but not in the upper roofing material. The building has 4-5
mercury containing thermostats.
AMEC observed that approximately 20 square floor tiles had been placed in the loading dock at
the site. Asbestos analysis found that the tiles were not asbestos containing, but the
associated mastic contained 10% chrysotile (asbestos).
Special Study Session Meeting of November 1, 2010 (Item No. 1)
Subject: Environmental Investigation and Property Acquisition Update - 7015 Walker Street
Page 9
Meeting Date: November 1, 2010
Agenda Item #: 2
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Hwy 7 / Wooddale Project Update.
RECOMMENDED ACTION:
None - the purpose of this report is to provide Council with an update on this project.
POLICY CONSIDERATION:
None at this time. Please let staff know of any questions or concerns you may have.
BACKGROUND:
History
On September 8, 2009 the City awarded a contract to Ames Construction, Inc. for the Highway 7
& Wooddale Avenue Improvement Project - Project No. 2004-1700. On September 7, 2010, the
City Council approved a Supplemental Agreement that provided for a revised contract substantial
completion date (open to traffic) by November 19, 2010.
Construction Progress
The contractor has made substantial progress over the past couple of months. At this time,
indications are that the November 19, 2010 opening date will be met. Pending continued progress
and cooperation of the weather, there is a chance the opening could occur even much sooner.
Remaining work at this time includes completion of the concrete median on Highway 7, paving of
the final wear course on Highway 7, pavement markings and signing, and other miscellaneous items.
The contractor is also expected to begin restoration (including plantings) within the next week.
Informational meetings regarding plantings were conducted with residents on May 11, 2010 and
more recently on October 14. Based on input received from residents in the spring, modified plans
were prepared and presented to residents on October 14 and received favorably. Essentially, lilacs
will be replaced where they previously existed, along with added plantings in some additional
locations. There will also be variations in color as requested by residents.
Analysis
Staff has been working to prepare for the opening of the intersection to traffic. Because the
intersection will function and operate differently than before, it is expected that there may be at least
some issues due to unfamiliarity by some users as a result of the change. In particular, the regional
trail crossing at Wooddale Avenue will also operate differently (See attached Exhibit A). The trail
crossing has been relocated adjacent to the intersection of the new frontage road, and will now
operate as a legal crosswalk. Bicycles, other trail users, and vehicles will now be required to stop as at
Special Study Session Meeting of November 1, 2010 Page 2
Subject: Hwy 7/Wooddale Project Update
any standard intersection crosswalk. Standard crosswalk markings and signing will be installed on
the roadway and trail.
Public Works and Public Safety staff recently met with Three Rivers Park District staff and the
engineering consultant (SRF) to discuss the pending opening and anticipation of problems and
issues that could arise. Staff from both agencies will be monitoring the crossing upon opening to
observe operations and user compliance. We expect that it may take several weeks before traffic
patterns and use for the entire interchange becomes established. However, during and after that
period, staff will be evaluating the crossing and operations of the intersection to determine if any
adjustments are needed (such as signing and/or pavement marking modifications), or if there are
other issues that may need to be addressed.
The formal grand opening or dedication is being considered for the spring of 2011.
VISION CONSIDERATION:
The following Strategic Direction and focus area was identified by Council in 2007:
St. Louis Park is committed to being a connected and engaged community.
Focus will be on:
• Promoting regional transportation issues and related dedicated funding sources affecting St.
Louis Park including but not limited to Hwy 100 and SWLRT.
Attachments: Intersection Layout (Exhibit A)
Prepared by: Scott Brink, City Engineer
Reviewed by: Mike Rardin, Director of Public Works
John Luse, Police Chief
Mark Hanson, Operations Superintendent
Approved by: Tom Harmening, City Manager
Special Study Session Meeting of November 1, 2010 Page 3
Subject: Hwy 7/Wooddale Project Update
EXHIBIT A
Meeting Date: November 1, 2010
Agenda Item #: 3a
UNOFFICIAL MINUTES
CITY COUNCIL SPECIAL STUDY SESSION
ST. LOUIS PARK, MINNESOTA
OCTOBER 18, 2010
The meeting convened at 6:30 p.m.
Councilmembers present: Mayor Jeff Jacobs, Phil Finkelstein, Anne Mavity, Paul Omodt, Julia
Ross, Susan Sanger, and Sue Santa.
Councilmembers absent: None.
Staff present: City Manager (Mr. Harmening), Deputy City Manager/Human Resources Director
(Ms. Gohman), Public Works Director (Mr. Rardin), Controller (Mr. Swanson), Finance Supervisor
(Mr. Heintz), Utilities Superintendent (Mr. Anderson), and Recording Secretary (Ms. Hughes).
1. Water Rate Study
Mr. Rardin presented the staff report and discussed the analysis of the City’s water rate structure
performed by Progressive Consulting Engineers, Inc. (PCE). He stated that based on the 2009
Ehlers utility rate study, it was determined that the water utility has funding challenges that will
require rate increases for the foreseeable future to improve this fund’s overall financial position. He
added the water fund has an aggressive capital improvement plan and generally functions on a pay as
you go basis. He reviewed the historical billing and water usage for the City’s water fund, and
presented several options for improving this fund’s financial position. He stated the PCE study
recommended increasing the 2011 fixed rate to $32.10/quarter, reducing the commercial rates to
better reflect actual user costs, and including tiering of residential rates as earlier discussed with
Council. He added the PCE recommendation represents the least costly option over an extended
period of time.
Councilmember Finkelstein stated that the Council has had several discussions regarding this issue
and acknowledged the importance of improving the long-term sustainability of the water fund. He
indicated that while he agrees with the rationale contained in the staff report, it seems that the City
may want to err on the side of bonding more because bond rates are inexpensive right now,
especially since the City is already asking taxpayers to pay more because the State is paying less and
less. He added that the City has had a number of rate studies conducted in the past and asked that
the City maintain a consistent approach with whatever decision is made.
Mr. Harmening explained that Ehlers has conducted rate studies in the past, however, the PCE Cost
of Service study was conducted, considering project future capital and operating costs, to assist the
City in evaluating future rate increases in conjunction with user costs associated with operating the
system.
City Council Meeting of November 1, 2010 (Item No. 3a) Page 2
Subject: Special Study Session Minutes October 18, 2010
Councilmember Sanger asked if infrastructure costs were included in the PCE study. She stated that
it is important to make sure the City has usable and well-maintained water mains for everyone,
regardless of how much water they consume.
Mr. Rardin discussed the City’s 2009 actual costs and explained PCE’s fixed, commodity, and pass
thru costs and projected rates.
Councilmember Finkelstein noted that the PCE study appears to recommend that the City change
its current system to a system that is similar to the City’s pavement management system. He stated
that the water utility fund is required to be self-sustaining and the City has not raised rates enough
in the past to meet this requirement.
Mr. Swanson stated that the City currently utilizes a capital replacement schedule and this study
attempts to remove some of the volatility in the current system in order to meet the City’s goals.
Councilmember Santa stated that the PCE recommendations attempt to move from something very
volatile and insufficient, to something that is more stable and predictable.
Councilmember Ross stated that it will be important for the Council to understand the City’s needs
in terms of long-term capital improvements needed to the City’s aging infrastructure. She added
that any changes to the City’s current rate structure should be implemented in increments to ease
the burden to taxpayers.
Councilmember Mavity stated that concerns have been raised about raising rates too high too
quickly, particularly for those residents on a fixed income. She asked if the City should explore
available programs to help people pay these increased costs.
Councilmember Finkelstein requested that staff provide the Council with information on the City’s
actual rate increases over the past ten years for all the City’s utilities.
Ms. Gohman stated that staff will provide further information to the Council at an upcoming study
session regarding the proposed rate structure.
Ownership of Water Service Lines
Mr. Rardin stated that current policy states that the City owns the water mains only and not the
service lines going in to buildings; property owners are responsible for installing, maintaining, and
replacing their service lines.
Councilmember Ross stated that she was made aware of a homeowner who was upset because they
were responsible not only for the service line, but also the pavement and curb and gutter repair, and
the street was already slated for pavement repair, so they are having to pay twice. She indicated the
homeowner was also upset because they feel they are required to pay the total cost, when there are
other variables beyond their control that have contributed to the need for street replacement. She
asked that the Council consider some way to help homeowners with a portion of these costs. Mr.
City Council Meeting of November 1, 2010 (Item No. 3a) Page 3
Subject: Special Study Session Minutes October 18, 2010
Rardin clarified the homeowner was mistaken in this instance and the street was not programmed
for rehabilitation.
Ms. Gohman stated that staff will provide further information to Council for a policy discussion in
the future.
Councilmember Omodt requested that staff also provide Council with a leak survey study
conducted earlier along with various past water usage and cost information since tiering of rates
began.
The meeting adjourned at 7:20 p.m.
Written Reports provided and documented for recording purposes only:
2. Civic Space and Community Recreation Planning Update
3. Ribbon Cutting – Ellipse on Excelsior Public Art
______________________________________ ______________________________________
Nancy Stroth, City Clerk Jeff Jacobs, Mayor
Meeting Date: November 1, 2010
Agenda Item #: 3b
UNOFFICIAL MINUTES
CITY COUNCIL MEETING
ST. LOUIS PARK, MINNESOTA
OCTOBER 18, 2010
1. Call to Order
Mayor Jacobs called the meeting to order at 7:35 p.m.
Councilmembers present: Mayor Jeff Jacobs, Phil Finkelstein (arrived at 7:39 p.m.), Anne Mavity,
Paul Omodt, Julia Ross, Susan Sanger, and Sue Santa.
Councilmembers absent: None.
Staff present: City Manager (Mr. Harmening), Deputy City Manager/Human Resources Director
(Ms. Gohman), City Attorney (Mr. Scott), City Clerk (Ms. Stroth), Inspections Director (Mr.
Hoffman), Inspection Services Manager (Ms. Boettcher), Police Chief (Mr. Luse), Police Lieutenant
(Ms. Dreier), Finance Accountant (Ms. Monson), Controller (Mr. Swanson), Finance Supervisor
(Mr. Heintz), Parks and Recreation Director (Ms. Walsh), and Recording Secretary (Ms. Hughes).
1a. Pledge of Allegiance
1b. Roll Call
2. Presentations - None
3. Approval of Minutes
3a. Study Session Meeting Minutes September 13, 2010
The minutes were approved as presented.
3b. City Council Meeting Minutes September 20, 2010
The minutes were approved as presented.
3c. Study Session Minutes September 27, 2010
Councilmember Sanger requested that seventh paragraph on page 4 be revised to state
“Councilmember Sanger requested information regarding the work of MCWD to alleviate
the cattails at Bass Lake and to remedy the stink at Twin Lakes.”
The minutes were approved as amended.
3d. Special Study Session Minutes October 4, 2010
The minutes were approved as presented.
City Council Meeting of November 1, 2010 (Item No. 3b) Page 2
Subject: City Council Minutes October 18, 2010
3e. City Council Minutes October 4, 2010
Councilmember Mavity requested that the first paragraph on page 7 be revised to state
“Councilmember Mavity stated that the intent of the ordinance amendment has always been
to have the benefits and money accrue to the residents and nonprofits get the money to the
nonprofits in the City.”
The minutes were approved as amended.
4. Approval of Agenda and Items on Consent Calendar
NOTE: The Consent Calendar lists those items of business which are considered to be routine
and/or which need no discussion. Consent items are acted upon by one motion. If discussion is
desired by either a Councilmember or a member of the audience, that item may be moved to an
appropriate section of the regular agenda for discussion.
4a. Adopt second reading of Ordinance No. 2391-10 amending the Zoning Ordinance
relating to political signs contained in the agenda materials, and approve the
summary ordinance contained in the agenda materials for publication.
4b. Adopt Resolution No. 10-108 authorizing the special assessment for the repair of
the water and sewer service lines at 3039 Alabama Avenue So., St. Louis Park, MN -
P.I.D. 16-117-21-21-0050.
4c. Adopt Resolution No. 10-109 authorizing the special assessment for the repair of
the water service line at 2913 Texa-Tonka Avenue, St. Louis Park, MN - P.I.D. 07-
117-21-44-0042.
4d. Adopt Resolution No. 10-110 Authorizing Final Payment in the Amount of
$121,144.30, including Change Order No. 4 in the amount of $11,500.00, for Park
Place Boulevard Improvement Project, City Project No. 2007-1101 - Contract No.
72-08.
4e. Adopt Resolution No. 10-111 amending Resolution No. 10-092, adopted on
September 7, 2010, approving designation of nonconservation land shown on
classification list “1528 C/NC” by Board of County Commissioners of Hennepin
County.
4f. Adopt Resolution No. 10-112 supporting Environmental Response Fund (ERF)
grant application to Hennepin County.
4g. Adopt Resolution No. 10-113 authorizing final payment in the amount of
$3,800.00 and accepting completion of the earth work for the 2008 redevelopment
project at Fern Hill Park with G L Contracting, Inc., Project No. 20080070, City
Contract No. 112-08.
4h. Adopt Resolution No. 10-114 ordering the abatement of the hazardous excavation
condition located at 2837 Ottawa Avenue South.
4i. Approve for Filing Planning Commission Minutes August 18, 2010.
4j. Approve for Filing Police Advisory Commission Minutes September 1, 2010.
4k. Approve for Filing Parks & Recreation Advisory Commission Minutes August 18,
2010.
City Council Meeting of November 1, 2010 (Item No. 3b) Page 3
Subject: City Council Minutes October 18, 2010
4l. Approve for Filing Vendor Claims.
It was moved by Councilmember Santa, seconded by Councilmember Sanger, to approve the
Agenda as presented and items listed on the Consent Calendar; and to waive reading of all
resolutions and ordinances.
The motion passed 6-0 (Councilmember Finkelstein absent).
5. Boards and Commissions - None
6. Public Hearings
6a. Public Hearing – On-sale intoxicating and Sunday liquor license – Applebee’s
Ms. Stroth presented the staff report and advised that Apple Minnesota, LLC recently
purchased all of the Applebee’s restaurants in Minnesota; as such, the Applebee’s located at
8332 Highway 7 is required to apply for a new on-sale intoxicating liquor license to cover
the remaining term of the current license, through March 2011.
Mayor Jacobs opened the public hearing. No speakers present. Mayor Jacobs closed the
public hearing.
It was moved by Councilmember Santa, seconded by Councilmember Sanger, to approve the
on-sale intoxicating liquor license with Sunday sales to Apple Minnesota, LLC, dba
Applebee’s Neighborhood Bar & Grill located at 8332 Highway 7 within Knollwood Mall in
St. Louis Park for the license term through March 1, 2011.
The motion passed 7-0.
7. Requests, Petitions, and Communications from the Public – None
8. Resolutions, Ordinances, Motions and Discussion Items
8a. Second Reading - Gambling Ordinance Amendments
Ordinance No. 2392-10
Ms. Stroth presented the staff report and stated that following the first reading of the
ordinance amendments on October 4th staff explored, at the council’s request, the possibility
of imposing a flat fee local tax in lieu of the 1.25 percentage local tax. She advised that the
City Attorney has stated that the flat fee can be done as long as no more than $3,000 per
location or 3% of gross proceeds are collected.
Mitch Speicher, St. Louis Park Hockey Boosters gambling manager, expressed his thanks to
the City Council for giving consideration to a flat fee. He requested further information
regarding the City’s expenses to cover charitable gambling and questioned the amount of
City staff time required to administer the charitable gambling operations in the City.
City Council Meeting of November 1, 2010 (Item No. 3b) Page 4
Subject: City Council Minutes October 18, 2010
Ms. Gohman stated that the City’s administrative expenses related to charitable gambling
include not only staff time, but also the police department’s time in conducting background
investigation and compliance checks.
Mayor Jacobs stated that the Council has reviewed the charitable gambling tax in prior years
and at one time, the charitable gambling tax was lowered. He added that the City reviews its
fees each year to make sure the fees charged are in line with actual costs.
Ms. Gohman stated that the City has a limited amount of charitable gambling in the City
and it is not anticipated that additional charitable gambling operations will be added in the
near future. She added that because of the limited number of charitable gambling operations,
staff is comfortable with trying the flat fee approach and then reviewing it each year to see if
adjustments are required.
It was moved by Councilmember Finkelstein, seconded by Councilmember Omodt, to
adopt Ordinance No. 2392-10 alternate ordinance with flat fee local tax option amending
Chapter 15 of the St. Louis Park Code of Ordinances relating to Gambling.
The motion passed 7-0.
8b. First Reading – Franchise Fee Ordinance Amendments
Mr. Heintz presented the staff report and explained that the franchise fees are used to fund
the City’s Pavement Management Program. He stated that the franchise fees were first
adopted by the Council in 2004 and since that time, the fees have not increased. He
indicated that in 2009, it was determined that the Pavement Management Fund was not
sustainable for ten years, so the franchise fees are proposed to be increased by $0.75/month
per utility to residential customers.
Councilmember Sanger stated that the franchise fees are essential to keep the Pavement
Management Fund operational and saves the City a lot of money by keeping the roads in
good repair.
It was moved by Councilmember Sanger, seconded by Councilmember Ross, to approve
First Reading of an Ordinance Amending and Restating Ordinance No. 2244-03 Imposing a
Franchise Fee on Xcel Energy, a Minnesota Corporation, its successors and assigns, pursuant
to Franchise Ordinance No. 2086-97 Section 9-610.
The motion passed 7-0.
It was moved by Councilmember Sanger, seconded by Councilmember Ross, to approve
First Reading of an Ordinance Amending and Restating Ordinance No. 2245-03 Imposing a
Franchise Fee on Centerpoint Energy Minnegasco, Inc., a Minnesota Corporation, its
successors and assigns, pursuant to Franchise Ordinance No. 2236-03, Section 7.1.
The motion passed 7-0.
City Council Meeting of November 1, 2010 (Item No. 3b) Page 5
Subject: City Council Minutes October 18, 2010
8c. 2nd Reading of an Ordinance Amending Section 8-33 for Business License Fees
and Adopting Sections 8-333 and 8-334 regarding Multi-family Rental
Licensing Provisions
Ordinance No. 2393-10
Mr. Hoffman presented the staff report and stated that following the first reading on
October 4th, staff met with representatives of two apartment owners as well as the Minnesota
Multi-Housing Association to discuss their concerns and questions. He advised changes
have been made to Sec. 8-333(b) by adding “and the incident is connected to the licensed
premises” to clarify that the activity can be considered a police contact; in addition, Sec. 8-
333(e) has been amended to add the word “unauthorized” before guests.
Lisa Peilen, 2816 Glenhurst, appeared before the City Council on behalf of the Minnesota
Multi-Housing Association and expressed the Association’s appreciation to City staff,
particularly Mr. Hoffman, Ms. Boettcher, Chief Luse, and Lt. Dreier, for their willingness to
meet with them and incorporate their suggested revisions.
Jeff Fine, Fine Management of Minnesota, 6215 West Lake Street, appeared before the City
Council and expressed concern that the Council would be amending an ordinance that he
felt was inequitable, discriminatory, and unreasonable. He stated there appears to be an
inequitable judging of police contact with one standard for 3-11 units and another standard
for 12+ units, and he did not understand why units should not all be judged the same. He
also expressed concern that the ordinance holds him responsible as a property
manager/landlord to control tenant behavior. He stated there is also an inequity in the
ordinance on the issue of police contact, which is not defined in the ordinance. He indicated
he has had police contact in the past that never resulted in someone being cited or arrested,
yet he was sanctioned by the City via a letter telling him to warn the resident of their
misdeed and arrange a program of some sort to correct their behavior that resulted in the
disorderly conduct charge. He stated the City is asking him to interfere with the lifestyles of
his residents to an extent that he is supposed to correct as though he were their father, with
no support from the City. He reiterated his concern regarding the inconsistencies and
inequities contained in the proposed ordinance and felt the City may be challenged on its
enactment of this ordinance. He stated that there appear to be three apartment developments
in the City that have the most problems and appear to have management that is unable to
control their tenants. He urged the City to find a way to deal with these pockets of
inappropriate behavior and consider repealing the ordinance because it imposes rules on 150
properties when only three properties are considered problem properties.
Councilmember Sanger requested further information regarding use of the word
“unauthorized” and its definition in the context of Sec. 8-333(e).
Mr. Scott explained that an unauthorized guest is someone not authorized to be on the
premises and not authorized by the landlord under the terms of the lease. He stated that
unauthorized guests and other non-tenants are people who do not have a right to be on the
premises either as a tenant or legitimate guest of the tenant.
City Council Meeting of November 1, 2010 (Item No. 3b) Page 6
Subject: City Council Minutes October 18, 2010
Mr. Fine called the Council’s attention to the fact that it does not currently have a good
trespassing ordinance in place and encouraged the Council to review the City of
Minneapolis’s trespassing ordinance as a good model. He stated that the Minneapolis
ordinance allows the police to respond to unauthorized guests on the first occasion of
contact.
Mayor Jacobs stated that the City will review the Minneapolis ordinance.
Councilmember Finkelstein stated that he felt the ordinance was a good ordinance and will
provide a tool that can be put to good use by landlords and tenants in the City.
It was moved by Councilmember Finkelstein, seconded by Councilmember Sanger, to adopt
Second Reading of Ordinance No. 2393-10 Amending Chapter 8 of the St. Louis Park
Code of Ordinances to Provide for a Provisional Rental Housing License.
The motion passed 7-0.
8d. Hennepin County Youth Sports Program Grant
Resolution No. 10-115
Ms. Walsh presented the staff report and stated that the City received funding earlier this
year for Northside Park and there may be additional funding available that would be used for
the redevelopment of the baseball and softball fields at Dakota Park. She advised that funds
have been budgeted for Dakota Park improvements and if the grant monies are not received,
the City will proceed with completing the improvements in phases.
It was moved by Councilmember Santa, seconded by Councilmember Ross, to adopt
Resolution No. 10-115 Authorizing Filing of Application and Execution of Agreement to
Develop Sport or Recreation Facilities under the Provisions of the Hennepin Youth Sports
Program.
The motion passed 7-0.
8e. Change Order #6 to City Contract 79-09, St. Louis Park Municipal Service
Center (MSC) Renovation Project No. 2008-1900
Mr. Hoffman presented the staff report and advised that the MSC project is almost
completed. He presented Change Order #6 and reported that it is anticipated the project
will continue to come in under budget. He added that the MSC renovation project included
renovation of Creekside Park, installation of a new parking lot and picnic table, and an
access to the creek landing area.
Mayor Jacobs stated that the MSC renovation will allow the City’s operations to be much
more efficient and expressed the Council’s congratulations to staff and the contractors.
City Council Meeting of November 1, 2010 (Item No. 3b) Page 7
Subject: City Council Minutes October 18, 2010
It was moved by Councilmember Sanger, seconded by Councilmember Ross, to approve
Change Order #6 to Contract 79-09 MSC Renovation Project No. 2008-1900.
The motion passed 7-0.
9. Communications
Mayor Jacobs announced that Bookmark in the Park and St. Louis Park’s Human Rights
Commission will be co-sponsoring an evening with Kao Kalia Yang, author of “The
Latehomecomer: A Hmong Family Memoir” on October 28th at 7:30 p.m. at City Hall in
the Council Chambers. He stated that the event is free and open to the public.
Mayor Jacobs reminded residents to vote on Tuesday, November 2nd. He added that if
residents are unable to get to their polling place on election day, they can vote absentee by
contacting the City Clerk’s office.
Councilmember Santa reminded residents of the annual Westwood Nature Center
Halloween Party on Friday and Saturday evening, October 22nd and 23rd, from 6:30-9:30
p.m.; the event is very popular and residents need to register for the Halloween party ahead
of time.
Councilmember Sanger stated that the League of Women Voters will be hosting two
candidate forums; the first forum will be held Tuesday, October 19th, for the State
Representative races for Seats 44a and 44b and the second forum will be held next
Wednesday, October 27th, for the State Senate and County Commissioner seats. Both
forums will be held at City Hall and also broadcast on cable TV.
10. Adjournment
The meeting adjourned at 8:24 p.m.
______________________________________ ______________________________________
Nancy Stroth, City Clerk Jeff Jacobs, Mayor
Meeting Date: November 1, 2010
Agenda Item #: 4a
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Final Payment Resolution - Contract 28-10 – Weber Electric, Inc. – Project No. 2010-2300.
RECOMMENDED ACTION:
Motion to Adopt Resolution Authorizing Final Payment in the Amount of $10,653.00, for the
Glenhurst Lift Station Project, City Project No. 2010-2300 - Contract No. 28-10.
POLICY CONSIDERATION:
Does the Council wish to approve the final payment to allow for this project to be closed out?
BACKGROUND:
City Council approved and authorized the sanitary sewer Glenhurst Lift Station improvements –
City Project No. 2010-2300 which was advertised, bid, and awarded to Weber Electric, Inc. on
March 10, 2010 in the amount of $67,200.00. The project included replacing the existing diesel
fueled emergency generator with a new natural gas powered generator. Other work associated with
the project included installation of new electrical controls, a new venting system, and a new
emissions system to meet new industry standards.
The Contractor completed this work within the contract time allowed (September 1, 2010
completion date) at a final contract cost of $68,223.00, including one change order for $1,023.00.
The change order was for work to install an additional natural gas pipe due to the relocation of the
gas meter.
FINANCIAL OR BUDGET CONSIDERATIONS:
The cost for this project was accounted for in the 2010 capital budget and is being paid for out of
the Sanitary Sewer Utility Fund.
VISION CONSIDERATION:
Not applicable.
Attachment: Resolution
Prepared by: Jim Olson, Engineering Project Manager
Reviewed by: Mike Rardin, Director of Public Works
Approved by: Tom Harmening, City Manager
City Council Meeting of November 1, 2010 (Item No. 4a) Page 2
Subject: Final Payment Resolution Contract 28-10 Weber Electric 2010-2300
RESOLUTION NO. 10-___
RESOLUTION AUTHORIZING FINAL PAYMENT IN THE AMOUNT OF
$10,653.00 FOR THE GLENHURST LIFT STATION MPROVEMENT PROJECT,
CITY PROJECT NO. 2010-2300, CONTRACT NO. 28-10
NOW THEREFORE BE IT RESOLVED by the City Council of the City of St. Louis Park,
Minnesota, as follows:
1. Pursuant to a written contract with the City dated March 10, 2010, Weber Electric, Inc. has
satisfactorily completed the Glenhurst Lift Station Project as per Contract No. 28-10.
2. The Director of Public Works has filed his recommendations for final acceptance of the work.
3. The work completed under this contract is accepted and approved. The City Manager is directed to
make final payment on the contract, taking the contractor's receipt in full.
Reviewed for Administration: Adopted by the City Council November 1, 2010
City Manager Mayor
Attest:
City Clerk
Original Contract Price $67,200.00
Change Order No. 1 $1,023.00
Total Contract $68,223.00
Previous Payments $57,570.00
Balance Due $10,653.00
Meeting Date: November 1, 2010
Agenda Item #: 4b
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Resolution Releasing Special Assessment Agreement- West End Apts.
RECOMMENDED ACTION:
Motion to adopt a resolution releasing an agreement concerning special assessments for
Improvement Project Nos. 90-54 and 96-19.
POLICY CONSIDERATION:
Only the City Council has the authority to release this agreement regarding a special assessment that
was levied against the West End Apartments site years ago when it was under ownership that pre-
dates Duke Realty and The Shops at West End development. The project was completed over 10
years ago and the assessment has been paid.
BACKGROUND:
This agenda item is a “house keeping” item for the West End Apartments development. The
purpose of the attached resolution is to make it clear that the special assessment for an improvement
project in the 1990s has been paid. The resolution will be recorded with Hennepin County thereby
clearing the title for the West End Apartment site.
The special assessment agreement is shown as an exception on the title insurance and the title
company will not remove this as an exception on the title insurance without this action. City and
County staff researched the matter and verified this special assessment has been paid.
FINANCIAL OR BUDGET CONSIDERATION:
None.
VISION CONSIDERATION:
This is a small technical step enabling a housing development that is consistent with the City’s vision
of a community with diverse quality housing options
Attachments: Resolution
Special Assessment Agreement
Prepared by: Sean Walther, Senior Planner
Reviewed by: Meg McMonigal, Planning and Zoning Supervisor
Kevin Locke, Community Development Director
Brian Swanson, Controller
Approved by: Tom Harmening, City Manager
City Council Meeting of November 1, 2010 (Item No. 4b) Page 2
Subject: Resolution Releasing Special Assessment Agreement- West End Apts.
RESOLUTION NO. 10-______
CITY OF ST. LOUIS PARK
HENNEPIN COUNTY, MINNESOTA
A RESOLUTION RELEASING AN AGREEMENT
CONCERNING SPECIAL ASSESSMENTS FOR
IMPROVEMENT PROJECT NOS. 90-54 AND 96-19
FINDINGS
WHEREAS, on June 19, 1996, the City of St. Louis Park, a Minnesota corporation
(“City”) and MEPC American Properties Inc., a Delaware corporation (“Property Owner”) entered
into “City of St. Louis Park Agreement Concerning Special Assessments for Improvement Project
Nos. 90-54 and 96-19” (“Agreement”);
WHEREAS, the Agreement was recorded with the Hennepin County Recorder on
November 26, 1996, as Document No. 6666698 and with the Hennepin County Registrar of Titles
on May 6, 1997, as Document No. 2807778;
WHEREAS, all special assessments levied pursuant to the Agreement have been paid in full;
WHEREAS, a part of the property set forth in Exhibit “A” to the Agreement has been
replatted into the following property:
THE SHOPS AT WEST END, Hennepin County, Minnesota.
(“Subject Property”).
CONCLUSION
NOW THEREFORE BE IT RESOLVED that the City of St. Louis Park hereby rescinds
the Agreement in all respects and releases the Subject Property from the Agreement.
Reviewed for Administration: Adopted by the City Council November 1, 2010
City Manager Mayor
Attest:
City Clerk
City Council Meeting of November 1, 2010 (Item No. 4b)
Subject: Resolution Releasing Special Assessment Agreement- West End Apts.
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Page 12
Meeting Date: November 1, 2010
City Council Agenda Item #: 4c
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Traffic Study Number 620: Authorize the Installation of Stop Signs at the Intersections of Zarthan
Avenue & West 34th Street and Zarthan Avenue & Hamilton Street.
RECOMMENDED COUNCIL ACTION:
Motion to adopt resolutions authorizing traffic controls at Zarthan Avenue & West 34th Street and
Zarthan Avenue & Hamilton Street.
POLICY CONSIDERATION:
Does the City Council wish to authorize the installation of the stop signs as noted in this staff
report?
The proposed action is consistent with City policy.
BACKGROUND:
The City received a request from a resident to install stop signs at the intersections of Zarthan
Avenue and West 34th Street and Zarthan Avenue and Hamilton Street. Both intersections are
currently uncontrolled. Staff reviewed these intersections and found that they did not meet the
traffic criteria set forth in the City’s Traffic Control Policy for the installation of stop signs.
However, under the policy a resident can go through the petition process even if the desired controls
are not warranted. This requires that 70% of residents within a 600 foot radius of the intersection
sign a petition requesting controls. The resident was informed of our findings and requested
information on our petition process.
In August, petition forms were sent to the resident. In early October, completed petition forms were
submitted to the City by the residents. For the intersection of Zarthan Avenue and West 34th Street,
100 out of 128 residents signed the petition requesting a 2-way stop condition in the north-south
direction. For the intersection of Zarthan Avenue and Hamilton Street, 63 out of 82 residents
signed the petition requesting a 2-way stop condition in the north-south direction. Both of these are
above the 70% minimum required by the City policy.
Although these stop signs are not warranted per the traffic criteria set forth in the City’s policy, the
petition requirements of the City’s policy have been met and, therefore, staff is recommending
Council authorize installation of the signs as requested.
FINANCIAL OR BUDGET CONSIDERATION:
The cost of enacting these controls is minimal and will come out of the general operating budget.
City Council Meeting of November 1, 2010 (Item No. 4c) Page 2
Subject: Traffic Study Number 620
VISION CONSIDERATION:
None.
Attachments: Resolutions
Prepared by: Laura Adler, Engineering Program Coordinator
Reviewed by: Scott A. Brink, City Engineer
Michael P. Rardin, Director of Public Works
Approved by: Tom Harmening, City Manager
City Council Meeting of November 1, 2010 (Item No. 4c) Page 3
Subject: Traffic Study Number 620
RESOLUTION NO. 10-_____
RESOLUTION AUTHORIZING INSTALLATION
OF STOP SIGNS ON ZARTHAN AVENUE SOUTH AT 34th STREET
TRAFFIC STUDY NO. 620
WHEREAS, the City of St. Louis Park, Minnesota has been requested, has studied, and has
determined that the following traffic controls meet the requirements of the City’s policy for
installation of Stop signs.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of St. Louis
Park, Minnesota, that:
1. The Director of Public Works is hereby authorized to install stop signs on Zarthan Avenue
South at W. 34th Street (north and south-bound approaches).
Reviewed for Administration: Adopted by the City Council November 1, 2010
City Manager
Mayor
Attest:
City Clerk
City Council Meeting of November 1, 2010 (Item No. 4c) Page 4
Subject: Traffic Study Number 620
RESOLUTION NO. 10-_____
RESOLUTION AUTHORIZING INSTALLATION
OF STOP SIGNS ON ZARTHAN AVENUE SOUTH AT HAMILTON STREET
TRAFFIC STUDY NO. 620
WHEREAS, the City of St. Louis Park, Minnesota has been requested, has studied, and has
determined that the following traffic controls meet the requirements of the City’s policy for
installation of Stop signs.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of St. Louis
Park, Minnesota, that:
1. The Director of Public Works is hereby authorized to install stop signs on Zarthan Avenue
South at Hamilton Street (north and south-bound approaches).
Reviewed for Administration: Adopted by the City Council November 1, 2010
City Manager
Mayor
Attest:
City Clerk
Meeting Date: November 1, 2010
City Council Agenda Item #: 4d
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Authorize the Removal of Permit Parking at Various Locations.
RECOMMENDED COUNCIL ACTION:
Motion to adopt resolution authorizing the elimination of permit parking restrictions in front of
2900 Blackstone Avenue, 4013 Raleigh Avenue, and 2935 Sumter Avenue.
POLICY CONSIDERATION:
Does the City Council wish to remove the permit parking restrictions located in front of the subject
properties?
The proposed action is consistent with City policy.
BACKGROUND:
The City has a program for authorizing permit parking for residents who have a medical need for
parking adjacent to their homes. Each year, staff contacts residents who currently have permit
parking to ensure that it is still required. Several residents have notified the City that their permit
parking is no longer necessary and may be removed. Staff has already removed the permit parking
signs. The final step is to rescind the original resolutions authorizing the permit parking.
FINANCIAL OR BUDGET CONSIDERATION:
The cost of removing these controls is minimal and will come out of the general operating budget.
VISION CONSIDERATION:
None.
Attachments: Resolution
Prepared by: Laura Adler, Engineering Program Coordinator
Reviewed by: Scott A. Brink, City Engineer
Michael P. Rardin, Director of Public Works
Approved by: Tom Harmening, City Manager
City Council Meeting of November 1, 2010 (Item No. 4d) Page 2
Subject: Authorize the Removal of Permit Parking at Various Locations
RESOLUTION NO. 10-_____
RESOLUTION AUTHORIZING THE ELIMINATION OF
PERMIT PARKING RESTRICTIONS IN FRONT OF 2900 BLACKSTONE AVENUE,
4013 RALEIGH AVENUE, AND 2935 SUMTER AVENUE
AND RESCINDING RESOLUTION NOS. 01-154, 02-106, AND 07-081
WHEREAS, the City of St. Louis Park, Minnesota has been requested, has studied, and has
determined that traffic controls are no longer necessary at these locations.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of St. Louis
Park, Minnesota, that the Director of Public Works in hereby authorized to remove the following
traffic controls and rescind the following resolutions:
1. Rescind Resolution No. 01-154 for the existing permit parking restriction at 2900
Blackstone Avenue.
2. Rescind Resolution No. 02-106 for the existing permit parking restriction at 4013 Raleigh
Avenue.
3. Rescind Resolution No. 07-081 for the existing permit parking restriction at 2935 Sumter
Avenue.
Reviewed for Administration: Adopted by the City Council November 1, 2010
City Manager
Mayor
Attest:
City Clerk
Meeting Date: November 1, 2010
Agenda Item #: 4e
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Worker’s Compensation Insurance Renewal.
RECOMMENDED ACTION:
Motion to approve Resolution authorizing Worker’s Compensation insurance renewal for December
1, 2010 – November 30, 2011.
POLICY CONSIDERATION:
Does Council approve the continuation of providing Worker’s Compensation insurance through the
League of Minnesota Cities Insurance Trust (LMCIT) for the new premium amount for December
1, 2010 – November 30, 2011?
BACKGROUND:
In 2003, Council approved participation in the LMCIT for Worker’s Compensation coverage. The
policy year for this coverage runs from December 1 – November 30 each year.
Self-Insured Costs:
From 1993 to 2003, the City was self-insured for Worker’s Compensation, using Sedgwick Claims
Management to administer our claims. We continue to be responsible for work comp activity,
including reactivated claims, from that timeframe. We are hopeful that we will be able to continue
using Sedgwick for administration of these old outstanding claims. We are in the process of
obtaining a 2011 quote from Sedgwick to administer these claims.
Fully-Insured Costs:
LMCIT has provided us with a renewal quote for the new contract year. The quote is as follows:
Current
12/1/09 – 11/30/10
Renewal
12/1/10 – 11/30/11
Increase
$410,189 $454,829 10.9%
The increase is based on estimated payroll and our experience modification factor (review of claims
activity) of 1.01. An experience factor higher than 1.0 indicates we need to pay more due to
previous years of high claims activity. Our 2011 experience modification factor is based on our
claims from 2007, 2008, and 2009. LMCIT has also eliminated the 2% premium discount for
participating in managed care.
The Citywide Safety Committee regularly reviews worker’s compensation claims activity and is
aware of the upward trend in claims. The Committee members work closely with loss control
City Council Meeting of November 1, 2010 (Item No. 4e) Page 2
Subject: Worker’s Compensation Insurance Renewal
consultants from the League of MN Cities Insurance Trust to develop programs or training that
addresses our high claims areas.
Volunteers:
In January 2007, the City began providing Worker’s Compensation coverage to City volunteers via
LMCIT for an annual cost of $2,100. The cost for this renewal has decreased to $1,813 for 2011,
and staff recommends continued participation in this program.
RECOMMENDATION:
We are pleased with how the Worker’s Compensation claims are being handled through LMCIT.
Staff recommends that Council approve the attached Resolution authorizing continued participation
in the LMCIT for Worker’s Compensation insurance coverage effective December 1, 2010.
FINANCIAL OR BUDGET CONSIDERATION:
Funds for the fully-insured Worker’s Compensation coverage through LMCIT are included in the
budget and charged back to departments. Funds for administration of old outstanding claims from
when we were self-insured with Sedgwick have also been reserved in the uninsured loss fund of the
budget.
VISION CONSIDERATION:
Not applicable
Attachments: Resolution
Prepared by: Ali Fosse, HR Coordinator
Reviewed by: Nancy Deno Gohman, Deputy City Manager/HR Director
Approved by: Tom Harmening, City Manager
City Council Meeting of November 1, 2010 (Item No. 4e) Page 3
Subject: Worker’s Compensation Insurance Renewal
RESOLUTION NO. 10-____
RESOLUTION APPROVING CONTINUED PARTICIPATION IN THE
LEAGUE OF MINNESOTA CITIES INSURANCE TRUST (LMCIT)
WORKER’S COMPENSATION PROGRAM
WHEREAS, the City Council wishes to adopt Worker’s Compensation coverage and programs
to limit liability to the City of St. Louis Park;
NOW THEREFORE BE IT RESOLVED by the City Council of the City of St. Louis Park
that:
1. The City continues coverage with the League of MN Cities Insurance Trust for Worker’s
Compensation coverage effective December 1, 2010.
2. The City Manager shall continue to secure coverage for management of claims made
between the period of 1993 through 2003 when the City was self-insured for Worker’s
Compensation and also has the authority to continue to approve payment for necessary
administration, processing, and settlement of such open claims.
Reviewed for Administration: Adopted by the City Council November 1, 2010
City Manager
Mayor
Attest:
City Clerk
Meeting Date: November 1, 2010
Agenda Item #: 4f
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Acceptance of $2,000 Donation from Sam’s Club for Holiday Programs.
RECOMMENDED ACTION:
Motion to adopt resolution approving acceptance of donation from Sam’s Club in the amount of
$2,000 for Holiday Programs.
POLICY CONSIDERATION:
Does the City Council wish to accept the gift with restrictions on its use?
BACKGROUND:
State statute requires City Council’s acceptance of donations. This requirement is necessary in order
to make sure the City Council has knowledge of any restrictions placed on the use of each donation
prior to it being expended.
Sam’s Club is graciously donating an amount of $2,000. The donation is given with the restriction
that it be used to help pay for Parks and Recreation holiday programs.
FINANCIAL OR BUDGET CONSIDERATION:
This donation will be used for holiday programs.
VISION CONSIDERATION:
The donation will assist us in being a connected and engaged community.
Attachments: Resolution
Prepared by: Stacy Voelker, Administrative Secretary
Reviewed by: Cindy Walsh, Director of Parks and Recreation
Approved by: Tom Harmening, City Manager
City Council Meeting of November 1, 2010 (Item No. 4f) Page 2
Subject: Acceptance of $2,000 Donation from Sam’s Club for Holiday Programs.
RESOLUTION NO. 10-___
RESOLUTION APPROVING ACCEPTANCE OF DONATION
FROM SAM’S CLUB IN THE AMOUNT OF $2,000
FOR HOLIDAY PROGRAMS
WHEREAS, The City of St. Louis Park is required by State statute to authorize acceptance
of any donations; and
WHEREAS, the City Council must also ratify any restrictions placed on the donation by
the donor; and
WHEREAS, Sam’s Club desires to assist in city holiday programs with a donation of
$2,000; and
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of St. Louis
Park that the gift is hereby accepted with thanks to Sam’s Club with the understanding that it must
be used for holiday programs.
Reviewed for Administration Adopted by the City Council November 1, 2010
City Manager Mayor
Attest:
City Clerk
Meeting Date: November 1, 2010
Agenda Item #: 4g
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Special Assessment - Sewer Service Line Repair at 2700 Toledo Avenue South.
RECOMMENDED ACTION:
Motion to Adopt Resolution authorizing the special assessment for the repair of the sewer service
line at 2700 Toledo Avenue South - P.I.D. 31-029-24-32-0060.
POLICY CONSIDERATION:
The proposed action is consistent with policy previously established by the City Council.
BACKGROUND:
Donald and Gloria Carriger, owners of the single family residence at 2700 Toledo Avenue South have
requested the City to authorize the repair of the sewer service line for their home and assess the cost against
the property in accordance with the City’s special assessment policy.
Analysis:
The City requires the repair of service lines to promote the general public health, safety and welfare within
the community. The special assessment policy for the repair or replacement of sewer service lines for
existing homes was adopted by the City Council in 1996. This program was put into place because
sometimes property owners face financial hardships when emergency repairs like this are unexpectedly
required.
Plans and permits for this service line repair work were completed, submitted, and approved by City staff.
The property owners hired a contractor and repaired the sewer service line in compliance with current
codes and regulations. Based on the completed work, this repair qualifies for the City’s special assessment
program. The property owners have petitioned the City to authorize the sewer service line repair and
special assess the cost of the repair. The total eligible cost of the repair has been determined to be
$2,971.40.
FINANCIAL OR BUDGET CONSIDERATION:
The City has funds in place to finance the cost of this special assessment.
VISION CONSIDERATION:
Not applicable.
Attachments: Resolution
Prepared by: Scott Anderson, Utility Superintendent
Through: Mike Rardin, Public Works Director
Brian Swanson, Controller
Approved by: Tom Harmening, City Manager
City Council Meeting of November 1, 2010 (Item No. 4g) Page 2
Subject: Special Assessment - Sewer Service Line Repair at 2700 Toledo Avenue South
RESOLUTION NO. 10-____
RESOLUTION AUTHORIZING THE SPECIAL ASSESSMENT
FOR THE REPAIR OF THE SEWER SERVICE LINE AT
2700 TOLEDO AVENUE SOUTH, ST. LOUIS PARK, MN
P.I.D. 31-029-24-32-0060
WHEREAS, the Property Owners at 2700 Toledo Avenue South have petitioned the City
of St. Louis Park to authorize a special assessment for the repair of the sewer service line for the
single family residence located at 2700 Toledo Avenue South; and
WHEREAS, the Property Owners have agreed to waive the right to a public hearing, right
of notice and right of appeal pursuant to Minnesota Statute, Chapter 429; and
WHEREAS, the City Council of the City of St. Louis Park has received a report from the
Utility Superintendent related to the repair of the sewer service line.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis
Park, Minnesota, that:
1. The petition from the Property Owners requesting the approval and special assessment for the
sewer service line repair is hereby accepted.
2. The sewer service line repair that was done in conformance with the plans and specifications
approved by the Public Works Department and Department of Inspections is hereby accepted.
3. The total cost for the repair of the sewer service line is accepted at $2,971.40.
4. The Property Owners have agreed to waive the right to a public hearing, notice and appeal from
the special assessment; whether provided by Minnesota Statutes, Chapter 429, or by other
statutes, or by ordinance, City Charter, the constitution, or common law.
5. The Property Owners have agreed to pay the City for the total cost of the above improvements
through a special assessment over a ten (10) year period at the interest rate of 5.85%.
6. The Property Owners have executed an agreement with the City and all other documents
necessary to implement the repair of the sewer service line and the special assessment of all costs
associated therewith.
Reviewed for Administration: Adopted by the City Council November 1, 2010
City Manager Mayor
Attest:
City Clerk
Meeting Date: November 1, 2010
Agenda Item #: 4h
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Special Assessment - Water Service Line Repair at 8007 West 18th Street.
RECOMMENDED ACTION:
Motion to Adopt Resolution authorizing the special assessment for the repair of the water service
line at 8007 West 18th Street, St. Louis Park, MN - P.I.D. 06-117-21-44-0001.
POLICY CONSIDERATION:
The proposed action is consistent with policy previously established by the City Council.
BACKGROUND:
Hector Sztainer, owner of the single family residence at 8007 West 18th Street has requested the City to
authorize the repair of the water service line for his home and assess the cost against the property in
accordance with the City’s special assessment policy.
Analysis:
The City requires the repair of service lines to promote the general public health, safety and welfare within
the community. The special assessment policy for the repair or replacement of water or sewer service lines
for existing homes was adopted by the City Council in 1996. This program was put into place because
sometimes property owners face financial hardships when emergency repairs like this are unexpectedly
required.
Plans and permits for this service line repair work were completed, submitted, and approved by City staff.
The property owner hired a contractor and repaired the water service line in compliance with current
codes and regulations. Based on the completed work, this repair qualifies for the City’s special assessment
program. The property owner has petitioned the City to authorize the water service line repair and special
assess the cost of the repair. The total eligible cost of the repair has been determined to be $4,500.00.
FINANCIAL OR BUDGET CONSIDERATION:
The City has funds in place to finance the cost of this special assessment.
VISION CONSIDERATION:
Not applicable.
Attachments: Resolution
Prepared by: Scott Anderson, Utility Superintendent
Through: Mike Rardin, Public Works Director
Brian Swanson, Controller
Approved by: Tom Harmening, City Manager
City Council Meeting of November 1, 2010 (Item No. 4h) Page 2
Subject: Special Assessment – Water Service Line Repair at 8007 W 18th Street
RESOLUTION NO. 10-____
RESOLUTION AUTHORIZING THE SPECIAL ASSESSMENT
FOR THE REPAIR OF THE WATER SERVICE LINE AT
8007 W. 18TH STREET, ST. LOUIS PARK, MN
P.I.D. 06-117-21-44-0001
WHEREAS, the Property Owner at 8007 W. 18TH Street has petitioned the City of St.
Louis Park to authorize a special assessment for the repair of the water service line for the single
family residence located at 8007 18th Street West; and
WHEREAS, the Property Owner has agreed to waive the right to a public hearing, right of
notice and right of appeal pursuant to Minnesota Statute, Chapter 429; and
WHEREAS, the City Council of the City of St. Louis Park has received a report from the
Utility Superintendent related to the repair of the water service line.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis
Park, Minnesota, that:
1. The petition from the Property Owner requesting the approval and special assessment for the
water service line repair is hereby accepted.
2. The water service line repair that was done in conformance with the plans and specifications
approved by the Public Works Department and Department of Inspections is hereby accepted.
3. The total cost for the repair of the water service line is accepted at $4,500.00.
4. The Property Owner has agreed to waive the right to a public hearing, notice and appeal from
the special assessment; whether provided by Minnesota Statutes, Chapter 429, or by other
statutes, or by ordinance, City Charter, the constitution, or common law.
5. The Property Owner has agreed to pay the City for the total cost of the above improvements
through a special assessment over a ten (10) year period at the interest rate of 5.85 %.
6. The Property Owner has executed an agreement with the City and all other documents necessary
to implement the repair of the water service line and the special assessment of all costs associated
therewith.
Reviewed for Administration: Adopted by the City Council November 1, 2010
City Manager Mayor
Attest:
City Clerk
Meeting Date: November 1, 2010
Agenda Item #: 4i
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Vendor Claims.
RECOMMENDED ACTION:
Motion to accept for filing Vendor Claims for the period October 16, 2010 through October 29,
2010.
POLICY CONSIDERATION:
Not applicable.
BACKGROUND:
The Finance Department prepares this report on a monthly basis for Council’s review.
FINANCIAL OR BUDGET CONSIDERATION:
None.
VISION CONSIDERATION:
Not applicable.
Attachments: Vendor Claims
Prepared by: Connie Neubeck, Account Clerk
10/28/2010CITY OF ST LOUIS PARK 9:12:49R55CKSUM LOG23000VO
1Page -Council Check Summary
10/29/2010 -10/16/2010
Vendor AmountBusiness Unit Object
53.44INSTALLATIONOTHER IMPROVEMENT SUPPLIES3M
53.44
109.00TREE MAINTENANCE GENERAL SUPPLIESA-1 OUTDOOR POWER INC
109.00
50.00GREEN REMODELING PROGRAM OTHER CONTRACTUAL SERVICESABEARM & STEVE ETZELL, ROBYN
50.00
1,188.00PRE-SCHOOL PROGRAMS OTHER CONTRACTUAL SERVICESABRAKADOODLE
1,188.00
213.73PARK MAINTENANCE G & A GENERAL SUPPLIESACME TOOLS
213.73
37,521.73REILLY BUDGET GENERAL PROFESSIONAL SERVICESAECOM INC
37,521.73
300.00HALLOWEEN PARTY OTHER CONTRACTUAL SERVICESALLDAFFER, BARBARA
300.00
3,686.92ADMINISTRATION G & A SEMINARS/CONFERENCES/PRESENTATALLIANCE FOR INNOVATION
3,686.92
497.61SEALCOAT PREPARATION OTHER IMPROVEMENT SUPPLIESALLIED BLACKTOP
497.61
5.98BABIES AND TOTS GENERAL SUPPLIESALMSTEAD'S SUPERVALU
5.98
6,114.68HOIGAARD VILLAGE - PUBLIC ART OTHER CONTRACTUAL SERVICESAMERICAN ARTSTONE CO
6,114.68
4,000.00PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICESAMERICAN ENGINEERING TESTING I
4,000.00
65.47POLICE G & A TELEPHONEAMERICAN MESSAGING
65.47
581.82PARK AND RECREATION BALANCE SH INVENTORYAMERICAN TIRE DISTRIBUTORS
581.82
City Council Meeting of November 1, 2010 (Item No. 4i)
Subject: Vendor Claims
Page 2
10/28/2010CITY OF ST LOUIS PARK 9:12:49R55CKSUM LOG23000VO
2Page -Council Check Summary
10/29/2010 -10/16/2010
Vendor AmountBusiness Unit Object
151.89PUBLIC WORKS OPS G & A OPERATIONAL SUPPLIESAMERIPRIDE LINEN & APPAREL SER
88.72PARK MAINTENANCE G & A OPERATIONAL SUPPLIES
80.16ENTERPRISE G & A GENERAL SUPPLIES
99.14VEHICLE MAINTENANCE G&A OPERATIONAL SUPPLIES
109.81WATER UTILITY G&A OPERATIONAL SUPPLIES
109.81SEWER UTILITY G&A OPERATIONAL SUPPLIES
18.31STORM WATER UTILITY G&A OPERATIONAL SUPPLIES
657.84
31.99COMMUNICATIONS/GV REIMBURSEABL TELEPHONEAT&T
31.99
600.96WATER UTILITY G&A EQUIPMENT MTCE SERVICEAUTOMATIC SYSTEMS INC
600.96SEWER UTILITY G&A EQUIPMENT MTCE SERVICE
300.47STORM WATER UTILITY G&A EQUIPMENT MTCE SERVICE
1,502.39
677.59INSTALLATIONGENERAL SUPPLIESB&F FASTENER SUPPLY
13.66VEHICLE MAINTENANCE G&A GENERAL SUPPLIES
691.25
41.00BEAUTIFICATION / FLOWERS LANDSCAPING MATERIALSBACHMANS
41.00
4,565.11TREE REPLACEMENT TREE REPLACEMENTBAILEY NURSERIES INC
4,565.11
151.76PARK MAINTENANCE G & A GENERAL SUPPLIESBATTERIES PLUS
151.76
1,400.00GO BONDS-FIRE STATIONS G&A RENTAL BUILDINGSBELT LINE PROPERTIES INC
1,400.00
1,400.00HUMAN RESOURCES TRAININGBG CONSULTING
1,400.00
373.50NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICESBLACKSTONE NEIGHBORHOOD ASSN
373.50
12.53OPERATIONSOPERATIONAL SUPPLIESBOUND TREE MEDICAL, LLC
12.53
City Council Meeting of November 1, 2010 (Item No. 4i)
Subject: Vendor Claims
Page 3
10/28/2010CITY OF ST LOUIS PARK 9:12:49R55CKSUM LOG23000VO
3Page -Council Check Summary
10/29/2010 -10/16/2010
Vendor AmountBusiness Unit Object
1,215.82GENERAL REPAIR EQUIPMENT MTCE SERVICEBOYER FORD TRUCKS
1,215.82
312.11PARK AND RECREATION BALANCE SH INVENTORYBOYER TRUCK PARTS
312.11
97.14PARK AND RECREATION BALANCE SH INVENTORYBOYER TRUCKS
97.14
1,208.50ENGINEERING G & A ENGINEERING SERVICESBRAUN INTERTEC CORPORATION
1,208.50
511.13GENERAL CUSTODIAL DUTIES CLEANING/WASTE REMOVAL SUPPLYBRO TEX INC
511.13
436.05DAMAGE REPAIR OTHER IMPROVEMENT SUPPLIESBROWN TRAFFIC PRODUCTS
436.05
793.79NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICESBROWNDALE NEIGHBORHOOD ASSOCIA
793.79
245.00OPERATIONSOPERATIONAL SUPPLIESCARDIAC SCIENCE INC
245.00
449.14FACILITY OPERATIONS HEATING GASCENTERPOINT ENERGY
162.42PARK MAINTENANCE G & A HEATING GAS
30.73WESTWOOD G & A HEATING GAS
31.68NATURALIST PROGRAMMER HEATING GAS
35.03GO BONDS-FIRE STATIONS G&A HEATING GAS
1,656.39WATER UTILITY G&A HEATING GAS
37.87REILLY G & A HEATING GAS
35.78SEWER UTILITY G&A HEATING GAS
2,439.04
6,403.45ENTERPRISE G & A HEATING GASCENTERPOINT ENERGY SERVICES IN
6,403.45
162.50GREEN REMODELING PROGRAM OTHER CONTRACTUAL SERVICESCHRISTENSEN, PATRICK
162.50
274.76-GENERAL FUND BALANCE SHEET DUE TO OTHER GOVTSCITIZENS INDEPENDENT BANK
366.00ADMINISTRATION G & A POSTAGE
City Council Meeting of November 1, 2010 (Item No. 4i)
Subject: Vendor Claims
Page 4
10/28/2010CITY OF ST LOUIS PARK 9:12:49R55CKSUM LOG23000VO
4Page -Council Check Summary
10/29/2010 -10/16/2010
Vendor AmountBusiness Unit Object
914.38ADMINISTRATION G & A MEETING EXPENSE
45.59HUMAN RESOURCES GENERAL SUPPLIES
400.00HUMAN RESOURCES RECOGNITION
17.31HUMAN RESOURCES TRAINING
135.14DESKTOP SUPPORT/SERVICES GENERAL SUPPLIES
96.00ASSESSING G & A OTHER CONTRACTUAL SERVICES
453.16FINANCE G & A SEMINARS/CONFERENCES/PRESENTAT
43.78FINANCE G & A MEETING EXPENSE
264.90COMM DEV PLANNING G & A TRAINING
30.98GENERAL INFORMATION OFFICE SUPPLIES
35.69POLICE G & A TRAINING
283.47ERUTRAINING
225.27TASK FORCE OTHER
643.63COMMUNICATIONS/GV REIMBURSEABL EQUIPMENT MTCE SERVICE
2,777.19E-911 PROGRAM POLICE EQUIPMENT
257.65OPERATIONSGENERAL SUPPLIES
690.13OPERATIONSFIRE PREVENTION SUPPLIES
546.23OPERATIONSOPERATIONAL SUPPLIES
141.74OPERATIONSEMERGENCY PREPAREDNESS
48.64-PARK AND RECREATION BALANCE SH DUE TO OTHER GOVTS
168.12ORGANIZED REC G & A GENERAL SUPPLIES
10.00ORGANIZED REC G & A TRAINING
1,075.53HOLIDAY PROGRAMS GENERAL SUPPLIES
202.51PERFORMING ARTS GENERAL SUPPLIES
388.98SUMMER PLAYGROUNDS GENERAL SUPPLIES
1,291.59PRE-SCHOOL PROGRAMS GENERAL SUPPLIES
261.55SOCCERGENERAL SUPPLIES
40.30PARK MAINTENANCE G & A GENERAL SUPPLIES
170.00ENVIRONMENTAL G & A SEMINARS/CONFERENCES/PRESENTAT
103.02WESTWOOD G & A GENERAL SUPPLIES
687.51HALLOWEEN PARTY GENERAL SUPPLIES
50.56BUILDING MAINTENANCE GENERAL SUPPLIES
31.45INSTRUCTIONAL SKATING LESSONS OTHER CONTRACTUAL SERVICES
258.62AQUATIC PARK MAINTENANCE OTHER CONTRACTUAL SERVICES
21.45VEHICLE MAINTENANCE G&A GENERAL SUPPLIES
95.84CABLE TV G & A OFFICE EQUIPMENT
41.80TV PRODUCTION GENERAL SUPPLIES
158.00HOUSING REHAB G & A TRAINING
192.29PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICES
13,293.96
160.00INSPECTIONS G & A MECHANICALCLARK, AMY
City Council Meeting of November 1, 2010 (Item No. 4i)
Subject: Vendor Claims
Page 5
10/28/2010CITY OF ST LOUIS PARK 9:12:49R55CKSUM LOG23000VO
5Page -Council Check Summary
10/29/2010 -10/16/2010
Vendor AmountBusiness Unit Object
160.00
1,343.20CONCESSIONS/HOCKEY ASSOC CONCESSION SUPPLIESCOCA-COLA BOTTLING CO
225.00-CONCESSIONS CONCESSION SUPPLIES
1,118.20
96.90INSTRUCTIONAL SKATING LESSONS OTHER CONTRACTUAL SERVICESCOLBORN, CHRISTINE
96.90
218.30EMPLOYEE FLEXIBLE SPENDING B/S WAGE GARNISHMENTSCOLLECTION SERVICES CENTER
218.30
2,490.45SEALCOAT PREPARATION OTHER IMPROVEMENT SUPPLIESCOMMERCIAL ASPHALT COMPANY
2,490.45
39.22VEHICLE MAINTENANCE G&A GENERAL SUPPLIESCONNEY SAFETY PRODUCTS
39.22
33.82OPERATIONSOPERATIONAL SUPPLIESCONTINENTAL SAFETY EQUIPMENT
33.82
50.00POLICE G & A SUBSCRIPTIONS/MEMBERSHIPSCOSTCO WHOLESALE MEMBERSHIP
50.00
43.88POLICE G & A SUBSISTENCE SUPPLIESCUB FOODS
180.09OPERATIONSCLEANING/WASTE REMOVAL SUPPLY
223.97
187.11BUILDING MAINTENANCE BLDG/STRUCTURE SUPPLIESDALCO ENTERPRISES INC
187.11
5,869.55GENERAL FUND G&A OTHER CONTRACTUAL SERVICESDEPT EMPLOYMENT & ECONOMIC DEV
5,869.55
90.00BOILER MTCE LICENSESDEPT LABOR & INDUSTRY
4,745.10INSPECTIONS G & A DUE TO OTHER GOVTS
264.00INSPECTIONS G & A LICENSES
5,099.10
250.00HUMAN RESOURCES ORGANIZATIONAL DEVELOPMENTDETMER, JAMES
250.00
City Council Meeting of November 1, 2010 (Item No. 4i)
Subject: Vendor Claims
Page 6
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6Page -Council Check Summary
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Vendor AmountBusiness Unit Object
1,716.40CABLE TV G & A MACHINERY & AUTO EQUIPMENTDIGITAL PICTURES INC
1,716.40
3,697.26ELECTRICAL SYSTEM MTCE EQUIPMENT MTCE SERVICEDJ ELECTRIC SERVICES INC
833.49PARK BUILDING MAINTENANCE OTHER CONTRACTUAL SERVICES
1,940.11ARENA MAINTENANCE EQUIPMENT MTCE SERVICE
6,470.86
196.70TREE INJECTION TREE MAINTENANCEDRIESSEN, NANCY
196.70
253.83ADMINISTRATION G & A GENERAL SUPPLIESDS SOLUTIONS INC
253.83
662.51SEWER UTILITY G&A EQUIPMENT PARTSELECTRIC PUMP INC
662.51
30,000.00MUNICIPAL BLDG IMPROVEMENTS OTHER THAN BUILDIELECTRIC RESOURCE CONTRACTORS
30,000.00
155.11VEHICLE MAINTENANCE G&A OFFICE SUPPLIESEMKAT INC
155.11
570.12PARK AND RECREATION BALANCE SH INVENTORYEQUIPMENT DISTRIBUTION MANAGEM
570.12
2,250.00WATER UTILITY G&A GENERAL PROFESSIONAL SERVICESESKELPORTER CONSULTING INC
2,250.00
40.00SOLID WASTE G&A SEMINARS/CONFERENCES/PRESENTATEUREKA RECYCLING
34,155.18SOLID WASTE COLLECTIONS RECYCLING SERVICE
34,195.18
757.72PARK AND RECREATION BALANCE SH INVENTORYFACTORY MOTOR PARTS CO
40.43VEHICLE MAINTENANCE G&A GENERAL SUPPLIES
798.15
7.15POLICE G & A POSTAGEFEDEX
7.15
263.87OPERATIONSOPERATIONAL SUPPLIESFIRE EQUIPMENT SPECIALTIES INC
263.87
City Council Meeting of November 1, 2010 (Item No. 4i)
Subject: Vendor Claims
Page 7
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7Page -Council Check Summary
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Vendor AmountBusiness Unit Object
400.00NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICESFLANNIGAN, JANE
400.00
377.38PARK AND RECREATION BALANCE SH INVENTORYFORCE AMERICA INC
377.38
3,911.40STORM WATER UTILITY G&A IMPROVEMENTS OTHER THAN BUILDIFOTH INFRASTRUCTURE & ENVIRONM
3,911.40
17.67PARK AND RECREATION BALANCE SH INVENTORYFOWLER ELECTRIC COMPANY
17.67
1,124.81PARK GROUNDS MAINTENANCE OTHER IMPROVEMENT SUPPLIESFRIEDGES LANDSCAPING INC
1,124.81
21.00COMM DEV PLANNING G & A MEETING EXPENSEFULTON, ADAM
111.50COMM DEV PLANNING G & A MILEAGE-PERSONAL CAR
132.50
3,800.00PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICESG L CONTRACTING INC
3,800.00
372.17ENGINEERING G & A GENERAL SUPPLIESG S DIRECT
372.17
170.00VOLLEYBALLPROGRAM REVENUEGLUHOVA, SVETLANA
170.00
845.00PUBLIC WORKS OPS G & A SUBSCRIPTIONS/MEMBERSHIPSGREAT LAKES WEATHER SERVICE
845.00
4,210.00NEIGHBORHOOD PUBLIC ART OTHER CONTRACTUAL SERVICESHARMONY THEATER COMPANY & SCHO
4,210.00
2,820.80WATER UTILITY G&A OPERATIONAL SUPPLIESHAWKINS INC
2,820.80
37.50WESTWOOD G & A GENERAL SUPPLIESHEGNA, JESSICA
37.50
57,500.00CDBG BALANCE SHEET DUE TO OTHER GOVTSHENNEPIN COUNTY
City Council Meeting of November 1, 2010 (Item No. 4i)
Subject: Vendor Claims
Page 8
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8Page -Council Check Summary
10/29/2010 -10/16/2010
Vendor AmountBusiness Unit Object
57,500.00
2,240.00POLICE G & A EQUIPMENT MTCE SERVICEHENNEPIN COUNTY INFO TECH
800.00OPERATIONSRADIO COMMUNICATIONS
256.00OPERATIONSEMERGENCY PREPAREDNESS
3,296.00
8,487.20PARK MAINTENANCE G & A OTHER CONTRACTUAL SERVICESHENNEPIN COUNTY SENTENCING TO
8,487.20
1,028.56POLICE G & A SUBSISTENCE SERVICEHENNEPIN COUNTY SHERIFFS ACCTG
1,028.56
32.00ASSESSING G & A SUBSCRIPTIONS/MEMBERSHIPSHENNEPIN COUNTY TAXPAYER SERVI
32.00
5,456.25POLICE G & A SUBSISTENCE SERVICEHENNEPIN COUNTY TREASURER
71,437.61CONSTRUCTION PAYMENTS IMPROVEMENTS OTHER THAN BUILDI
76,893.86
5,266.44MUNICIPAL BLDG BUILDINGS & STRUCTURESHENRICKSEN PSG
5,266.44
1,125.00SOFTBALLOTHER CONTRACTUAL SERVICESHISLOP, DANIEL
516.00-EMPLOYEE FLEXIBLE SPENDING B/S WAGE GARNISHMENTS
609.00
62.02GENERAL FUND BALANCE SHEET CLEARING ACCOUNTHOME DEPOT CREDIT SERVICES
442.94GENERAL BUILDING MAINTENANCE BLDG/STRUCTURE SUPPLIES
4.53ROUTINE MAINTENANCE GENERAL SUPPLIES
15.99ROUTINE MAINTENANCE OTHER IMPROVEMENT SUPPLIES
30.14PARK MAINTENANCE G & A GENERAL SUPPLIES
124.71PARK BUILDING MAINTENANCE GENERAL SUPPLIES
147.93SKATING RINK MAINTENANCE OTHER IMPROVEMENT SUPPLIES
3.18WATER UTILITY G&A GENERAL SUPPLIES
110.35SEWER UTILITY G&A BLDG/STRUCTURE SUPPLIES
941.79
100.00KICKBALLOTHER CONTRACTUAL SERVICESHOWES, JEFFREY
100.00
437.50KICKBALLOTHER CONTRACTUAL SERVICESHOWES, KRISTINE
City Council Meeting of November 1, 2010 (Item No. 4i)
Subject: Vendor Claims
Page 9
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9Page -Council Check Summary
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Vendor AmountBusiness Unit Object
437.50
47.01PATCHING-PERMANENT GENERAL SUPPLIESHSBC BUSINESS SOLUTIONS
32.05VEHICLE MAINTENANCE G&A GENERAL SUPPLIES
79.06
1,601.75EMPLOYEE FLEXIBLE SPENDING B/S UNION DUESI.U.O.E. LOCAL NO 49
1,601.75
100.00OPERATIONSSUBSCRIPTIONS/MEMBERSHIPSICC
100.00
1,154.95CABLE TV G & A OTHER CONTRACTUAL SERVICESIMPLEX.NET INC
1,154.95
2,516.69STORM WATER UTILITY G&A OTHER IMPROVEMENT SERVICEINDELCO
2,516.69
36.36ADMINISTRATION G & A OFFICE SUPPLIESINNOVATIVE OFFICE SOLUTIONS
36.36
54.75OFF-LEASH DOG PARK GENERAL SUPPLIESINTL SECURITY PRODUCTS
54.75
361.15PARK AND RECREATION BALANCE SH INVENTORYINVER GROVE FORD
838.91GENERAL REPAIR EQUIPMENT MTCE SERVICE
1,200.06
160.62ADMINISTRATION G & A GENERAL PROFESSIONAL SERVICESIRON MOUNTAIN
126.73POLICE G & A OTHER CONTRACTUAL SERVICES
287.35
37.58PARK AND RECREATION BALANCE SH INVENTORYJERRY'S MIRACLE MILE
37.58
16.02PARK MAINTENANCE G & A GENERAL SUPPLIESJOHN DEERE LANDSCAPES/LESCO
16.02
110.13PARK AND RECREATION BALANCE SH INVENTORYJOHN HENRY FOSTER MN
110.13
98.64HALLOWEEN PARTY GENERAL SUPPLIESJOHNSON, DICK
City Council Meeting of November 1, 2010 (Item No. 4i)
Subject: Vendor Claims
Page 10
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10Page -Council Check Summary
10/29/2010 -10/16/2010
Vendor AmountBusiness Unit Object
98.64
34,536.34ROUTINE MAINTENANCE OTHER CONTRACTUAL SERVICESKASSA CONSTRUCTION, RON
1,331.50CONSTRUCTION PAYMENTS IMPROVEMENTS OTHER THAN BUILDI
384.28SEWER UTILITY G&A OTHER CONTRACTUAL SERVICES
19,656.90CONSTRUCTION PAYMENTS OTHER CONTRACTUAL SERVICES
55,909.02
276.92EMPLOYEE FLEXIBLE SPENDING B/S WAGE GARNISHMENTSKELLER, JASMINE Z
276.92
265.12TREE INJECTION TREE MAINTENANCEKIMMERLE, MEREDITH
265.12
69.77PARK AND RECREATION BALANCE SH INVENTORYKOVATCH MOBILE EQUIPMENT CORP
69.77
2,375.75GENERAL REPAIR EQUIPMENT MTCE SERVICEKREMER SPRING & ALIGNMENT LLC
2,375.75
1,088.17BLDG/GROUNDS OPS & MAINT BUILDING MTCE SERVICEKRUGE-AIR INC
1,088.17
222.36TREE INJECTION TREE MAINTENANCELAABS, THOMAS
222.36
244.74AQUATIC PARK BUDGET GENERAL SUPPLIESLAKESHORE LEARNING MATERIALS
244.74
51.51SEWER UTILITY G&A OTHER CONTRACTUAL SERVICESLARSCO INC
51.51
59.80HOUSING REHAB G & A MILEAGE-PERSONAL CARLARSEN, KATHY
59.80
373.20PARK BUILDING MAINTENANCE GENERAL SUPPLIESLARSON, JH CO
373.20
2,268.00EMPLOYEE FLEXIBLE SPENDING B/S UNION DUESLAW ENFORCEMENT LABOR SERVICES
2,268.00
40.00ADMINISTRATION G & A SEMINARS/CONFERENCES/PRESENTATLEAGUE OF MN CITIES
City Council Meeting of November 1, 2010 (Item No. 4i)
Subject: Vendor Claims
Page 11
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11Page -Council Check Summary
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Vendor AmountBusiness Unit Object
40.00
72.00INSTRUCTIONAL SKATING LESSONS OTHER CONTRACTUAL SERVICESLENTNER, LAURA
72.00
93.82-PARK AND RECREATION BALANCE SH DUE TO OTHER GOVTSLIGHTING PLASTICS OF MN INC
1,458.52BUILDING MAINTENANCE BLDG/STRUCTURE SUPPLIES
1,364.70
227.80PARK AND RECREATION BALANCE SH INVENTORYLITTLE FALLS MACHINE INC
227.80
973.82PARK AND RECREATION BALANCE SH INVENTORYLOWELL'S REFINISH MASTERS
973.82
2,996.29PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICESLSV METALS INC
2,996.29
4,543.86ACCIDENT REPAIR EQUIPMENT MTCE SERVICEMAACO AUTO PAINTING
4,543.86
1,225.00TV PRODUCTION SEMINARS/CONFERENCES/PRESENTATMACTA
1,225.00
258.51PUBLIC WORKS OPS G & A OFFICE SUPPLIESMARS CO, W P & R S
258.51
1,000.00ESCROWSPMC ESCROWMARTHALER, KATHLEEN
1,000.00
99.05WESTWOOD G & A MILEAGE-PERSONAL CARMCCONNELL, BECKY
99.05
45.14FABRICATIONSMALL TOOLSMENARDS
32.45PARK MAINTENANCE G & A GENERAL SUPPLIES
51.09WESTWOOD G & A GENERAL SUPPLIES
32.81HALLOWEEN PARTY GENERAL SUPPLIES
161.49
57.50PUBLIC WORKS G & A MILEAGE-PERSONAL CARMERKLEY, SCOTT
57.50
City Council Meeting of November 1, 2010 (Item No. 4i)
Subject: Vendor Claims
Page 12
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12Page -Council Check Summary
10/29/2010 -10/16/2010
Vendor AmountBusiness Unit Object
325.00PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICESMETRO EROSION, INC
325.00
4,158.00INSPECTIONS G & A DUE TO OTHER GOVTSMETROPOLITAN COUNCIL
303,683.28OPERATIONSCLEANING/WASTE REMOVAL SERVICE
307,841.28
230.91TREE INJECTION TREE MAINTENANCEMEYER, RODNEY
230.91
830.00POLICE G & A EQUIPMENT MTCE SERVICEMID AMERICA BUSINESS SYSTEMS
830.00
1,320.00INVASIVE PLANT MGMT/RESTORATIO OTHER IMPROVEMENT SUPPLIESMIDWEST AQUA CARE
1,533.00INVASIVE PLANT MGMT/RESTORATIO LANDSCAPING MATERIALS
2,853.00
73,465.70SEALCOAT PREPARATION OTHER IMPROVEMENT SUPPLIESMIDWEST ASPHALT CORP
2,100.03WATER UTILITY G&A OTHER IMPROVEMENT SUPPLIES
75,565.73
1,679.22POLICE G & A GENERAL SUPPLIESMIDWEST BADGE & NOVELTY CO
1,679.22
1,280.00WATER UTILITY G&A OTHER CONTRACTUAL SERVICESMIDWEST TESTING LLC
1,280.00
552.00PAWN FEES OTHER CONTRACTUAL SERVICESMINNEAPOLIS FINANCE DEPT
552.00
108.11VEHICLE MAINTENANCE G&A GENERAL SUPPLIESMINNEAPOLIS OXYGEN CO
108.11
1,722.73EMPLOYEE FLEXIBLE SPENDING B/S WAGE GARNISHMENTSMINNESOTA CHILD SUPPORT PYT CT
1,722.73
4,540.78GENERAL FUND BALANCE SHEET CLEARING ACCOUNTMINNESOTA DEPT COMMERCE
4,540.78
75.00OPERATIONSTRAININGMINNESOTA FIRE SVC CERT BD
75.00
City Council Meeting of November 1, 2010 (Item No. 4i)
Subject: Vendor Claims
Page 13
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13Page -Council Check Summary
10/29/2010 -10/16/2010
Vendor AmountBusiness Unit Object
160.00SOFTBALLOTHER CONTRACTUAL SERVICESMRPA
160.00
173.77PARK AND RECREATION BALANCE SH INVENTORYMTI DISTRIBUTING CO
113.12IRRIGATION MAINTENANCE GENERAL SUPPLIES
286.89
43.88OPERATIONSSMALL TOOLSMUNICIPAL EMERGENCY SERVICES I
43.88
438.00REILLY BUDGET OTHER CONTRACTUAL SERVICESMVTL LABORATORIES
438.00
1,479.15PARK AND RECREATION BALANCE SH INVENTORYNAPA (GENUINE PARTS CO)
24.33BUILDING MAINTENANCE GENERAL SUPPLIES
90.81VEHICLE MAINTENANCE G&A GENERAL SUPPLIES
179.05GENERAL REPAIR GENERAL SUPPLIES
5.01WATER UTILITY G&A EQUIPMENT PARTS
11.03WATER UTILITY G&A EQUIPMENT MTCE SERVICE
77.20SEWER UTILITY G&A EQUIPMENT MTCE SERVICE
1,866.58
80.37ADMINISTRATION G & A TELEPHONENEXTEL COMMUNICATIONS
157.61HUMAN RESOURCES TELEPHONE
383.26RESEARCH & DEVELOPMENT TELEPHONE
73.37ASSESSING G & A TELEPHONE
124.54FINANCE G & A TELEPHONE
329.39EDA / HA REIMBURSEMENT TELEPHONE
1,534.61POLICE G & A TELEPHONE
525.72OPERATIONSTELEPHONE
73.37INSPECTIONS G & A TELEPHONE
266.01ENGINEERING G & A TELEPHONE
453.71PUBLIC WORKS OPS G & A TELEPHONE
126.99PARK AND REC G&A TELEPHONE
428.90ORGANIZED REC G & A TELEPHONE
351.79PARK MAINTENANCE G & A TELEPHONE
78.71ENVIRONMENTAL G & A TELEPHONE
308.22WESTWOOD G & A TELEPHONE
51.17REC CENTER/AQUATIC PARK SAL TELEPHONE
74.49VEHICLE MAINTENANCE G&A TELEPHONE
371.13WATER UTILITY G&A TELEPHONE
179.86SEWER UTILITY G&A TELEPHONE
City Council Meeting of November 1, 2010 (Item No. 4i)
Subject: Vendor Claims
Page 14
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14Page -Council Check Summary
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Vendor AmountBusiness Unit Object
17.43SOLID WASTE G&A TELEPHONE
5,990.65
225.00MOVE-UP PROGRAM OTHER CONTRACTUAL SERVICESNICOLELLI ARCHITECTS
225.00
330.43PARK AND RECREATION BALANCE SH INVENTORYNORTHERN SAFETY TECHNOLOGY INC
330.43
40.00HUMAN RESOURCES TRAININGNORTHSTAR CHAPTER APA
40.00
18.00HUMAN RESOURCES RECRUITMENTNORTHWORKS OCCUPATIONAL HEALTH
18.00
115.75INSTRUCTIONAL SKATING LESSONS OTHER CONTRACTUAL SERVICESOBERSTAR, KATIE
115.75
9,141.13MUNICIPAL BLDG BUILDINGS & STRUCTURESOERTEL ARCHITECTS
9,141.13
158.50WESTWOOD G & A MILEAGE-PERSONAL CAROESTREICH, MARK
158.50
207.21ADMINISTRATION G & A OFFICE SUPPLIESOFFICE DEPOT
416.21POLICE G & A OFFICE SUPPLIES
130.64INSPECTIONS G & A GENERAL SUPPLIES
116.08PUBLIC WORKS G & A OFFICE SUPPLIES
870.14
21.32WATER UTILITY G&A EQUIPMENT PARTSOLSEN CHAIN & CABLE CO INC
21.32
96.18NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICESON SITE SANITATION
53.44SOLID WASTE G&A OPERATIONAL SUPPLIES
149.62
365.10EMPLOYEE FLEX SPEND G&A GENERAL PROFESSIONAL SERVICESOPTUM HEALTH FINANCIAL SERVICE
365.10
152.63INSTRUCTIONAL SKATING LESSONS OTHER CONTRACTUAL SERVICESPAPP, MELISSA
152.63
City Council Meeting of November 1, 2010 (Item No. 4i)
Subject: Vendor Claims
Page 15
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15Page -Council Check Summary
10/29/2010 -10/16/2010
Vendor AmountBusiness Unit Object
2,500.00ESCROWSPMC ESCROWPATRIOT BUSINESS GROUP
2,500.00
324.99TREE INJECTION TREE MAINTENANCEPAULSEN, LAWRENCE
324.99
3,515.69BUILDING MAINTENANCE BUILDING MTCE SERVICEPBBS EQUIPMENT CORP
3,515.69
2.68WATER UTILITY G&A OTHER CONTRACTUAL SERVICESPETTY CASH
44.44WATER UTILITY G&A SEMINARS/CONFERENCES/PRESENTAT
24.45SOLID WASTE G&A MEETING EXPENSE
71.57
66.97WESTWOOD G & A GENERAL SUPPLIESPETTY CASH - WWNC
2.15FAMILY PROGRAMS GENERAL SUPPLIES
6.44HALLOWEEN PARTY GENERAL SUPPLIES
7.98SCHOOL GROUPS GENERAL SUPPLIES
8.54TUESDAY TURTLES GENERAL SUPPLIES
92.08
2,033.83PARK GROUNDS MAINTENANCE OTHER CONTRACTUAL SERVICESPHILIP'S TREE CARE INC
2,033.83
165.00REFORESTATIONLANDSCAPING MATERIALSPLANTRA INC
165.00
431.43INSTRUCTIONAL SKATING LESSONS OTHER CONTRACTUAL SERVICESPOLK, MARLA
431.43
2,440.55PARK AND RECREATION BALANCE SH INVENTORYPOMP'S TIRE SERVICE INC
164.99GENERAL REPAIR EQUIPMENT MTCE SERVICE
2,605.54
211.00WATER UTILITY G&A POSTAGEPOSTMASTER - PERMIT #603
211.00SEWER UTILITY G&A POSTAGE
211.00SOLID WASTE COLLECTIONS POSTAGE
210.99STORM WATER UTILITY G&A POSTAGE
843.99
1,172.50SOCCEROTHER CONTRACTUAL SERVICESPOTAPENKO, VITALII
City Council Meeting of November 1, 2010 (Item No. 4i)
Subject: Vendor Claims
Page 16
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16Page -Council Check Summary
10/29/2010 -10/16/2010
Vendor AmountBusiness Unit Object
1,172.50
51.00INSPECTIONS G & A MECHANICALPRACTICAL SYSTEMS
51.00
338.10STORM WATER UTILITY G&A OTHER IMPROVEMENT SERVICEPRAIRIE RESTORATIONS INC
338.10
7,006.73TREE DISEASE PUBLIC CLEANING/WASTE REMOVAL SERVICEPRECISION LANDSCAPE & TREE
7,006.73
7,633.26WATER UTILITY G&A GENERAL PROFESSIONAL SERVICESPROGRESSIVE CONSULTING ENGINEE
7,633.26
49.52-PARK AND RECREATION BALANCE SH DUE TO OTHER GOVTSPROPET DISTRIBUTORS INC
769.87PARK EQUIPMENT MAINTENANCE GENERAL SUPPLIES
720.35
1,639.50STORM WATER UTILITY G&A OTHER IMPROVEMENT SERVICEQ3 CONTRACTING
1,639.50
2,277.64STORM WATER UTILITY G&A OTHER IMPROVEMENT SERVICEQUALITY RESTORATION SERVICES I
2,277.64
31.08HUMAN RESOURCES GENERAL SUPPLIESQUICKSILVER EXPRESS COURIER
29.53VEHICLE MAINTENANCE G&A POSTAGE
60.61
49,915.29GENERAL FUND BALANCE SHEET PREPAID EXPENSESQWEST
70.99IT G & A TELEPHONE
447.25COMMUNICATIONS/GV REIMBURSEABL TELEPHONE
9,533.50E-911 PROGRAM EQUIPMENT MTCE SERVICE
209,296.84E-911 PROGRAM OFFICE FURNITURE & EQUIPMENT
269,263.87
70.00SOLID WASTE RECYCLING GRANT SEMINARS/CONFERENCES/PRESENTATRAM/SWANA
70.00
4,276.89COMMUNITY PARTNERSHIPS OTHER CONTRACTUAL SERVICESREACH FOR RESOURCES INC
4,276.89
114.95ENGINEERING G & A CLOTHING AND TOOL ALLOWANCERED WING SHOE STORE
City Council Meeting of November 1, 2010 (Item No. 4i)
Subject: Vendor Claims
Page 17
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17Page -Council Check Summary
10/29/2010 -10/16/2010
Vendor AmountBusiness Unit Object
114.95
161.66SOLID WASTE COLLECTIONS OTHERREHRIG PACIFIC CO
161.66
292.26PARK AND RECREATION BALANCE SH INVENTORYRIGID HITCH INC
292.26
504.58TREE INJECTION TREE MAINTENANCERILEY, THOMAS
504.58
145.27PARK AND RECREATION BALANCE SH INVENTORYRMS RENTALS
145.27
227.94ORGANIZED REC G & A MILEAGE-PERSONAL CARROSA, NATE
227.94
225.00MOVE-UP PROGRAM OTHER CONTRACTUAL SERVICESSALA ARCHITECTS INC
225.00
250.84BUILDING MAINTENANCE BLDG/STRUCTURE SUPPLIESSCAN AIR FILTER INC
250.84
54.31PARK AND RECREATION BALANCE SH INVENTORYSCHARBER & SONS INC
54.31
356.42PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICESSCHERER BROS. LUMBER CO.
356.42
120.00INSTRUCTIONAL SKATING LESSONS OTHER CONTRACTUAL SERVICESSCHMIDT, KELLIE
120.00
299.33TREE INJECTION TREE MAINTENANCESCHMIDT, MARGARET
299.33
156.00ASSESSING G & A MILEAGE-PERSONAL CARSCHOMER, KELLEY
156.00
26,926.40PE DESIGN IMPROVEMENTS OTHER THAN BUILDISEH
308.00STORM WATER UTILITY G&A OTHER CONTRACTUAL SERVICES
27,234.40
City Council Meeting of November 1, 2010 (Item No. 4i)
Subject: Vendor Claims
Page 18
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18Page -Council Check Summary
10/29/2010 -10/16/2010
Vendor AmountBusiness Unit Object
1,722.14PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICESSHERWIN WILLIAMS
1,722.14
404.29TREE INJECTION TREE MAINTENANCESIERK, DONNA
404.29
848.55GENERAL BUILDING MAINTENANCE EQUIPMENT MTCE SERVICESIMPLEXGRINNELL LP
848.55
14,931.00WATER UTILITY G&A GENERAL PROFESSIONAL SERVICESSIMPSON CO INC, M.E.
14,931.00
3,150.00STORM WATER UTILITY G&A OTHER CONTRACTUAL SERVICESSL-SERCO
3,150.00
1,599.53EMPLOYEE FLEXIBLE SPENDING B/S UNION DUESSLP ASSOC OF FIREFIGHTERS #993
1,599.53
175.00POLICE G & A TRAININGSOUTH METRO PUBLIC SAFETY TRAI
575.00OPERATIONSTRAINING
750.00
100.00GENERAL REPAIR EQUIPMENT MTCE SERVICESPEEDY KEYS & SECURITY INC
100.00
3,500.00OPERATIONSTRAININGSPRING LAKE PARK FIRE DEPARTME
3,500.00
38.83PARK AND RECREATION BALANCE SH INVENTORYSPS COMPANIES INC
38.83
2,925.69PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICESSRF CONSULTING GROUP INC
2,925.69
116.41PARK AND RECREATION BALANCE SH INVENTORYSTONEBROOKE EQUIPMENT INC
116.41
1,025.36POLICE G & A OPERATIONAL SUPPLIESSTREICHER'S
96.11POLICE G & A POLICE EQUIPMENT
1,121.47
3,255.55GENERAL REPAIR EQUIPMENT MTCE SERVICESUBURBAN CHEVROLET
City Council Meeting of November 1, 2010 (Item No. 4i)
Subject: Vendor Claims
Page 19
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19Page -Council Check Summary
10/29/2010 -10/16/2010
Vendor AmountBusiness Unit Object
3,255.55
141.22ADMINISTRATION G & A LEGAL NOTICESSUN NEWSPAPERS
700.00COMMUNICATION & MARKETING BUDG OTHER CONTRACTUAL SERVICES
841.22
105.00WATER UTILITY G&A TRAININGSUSA
105.00SEWER UTILITY G&A TRAINING
105.00STORM WATER UTILITY G&A TRAINING
315.00
136.30FINANCE G & A MILEAGE-PERSONAL CARSWANSON, BRIAN
136.30
76.11ADMINISTRATION G & A OTHER CONTRACTUAL SERVICESTELELANGUAGE INC
76.11
400.00INSTRUCTIONAL SKATING LESSONS OTHER CONTRACTUAL SERVICESTHELEN, SHEILA
400.00
88.00INSTRUCTIONAL SKATING LESSONS OTHER CONTRACTUAL SERVICESTHOMPSON, HOLLY
88.00
1,202.69ADMINISTRATION G & A OTHER CONTRACTUAL SERVICESTIMESAVER OFF SITE SECRETARIAL
1,202.69
1,763.44SYSTEM REPAIR OTHER IMPROVEMENT SUPPLIESTRAFFIC CONTROL CORP
1,763.44
225.00COUNTS AND STUDIES OTHER CONTRACTUAL SERVICESTRAFFIC DATA INC
225.00
9,888.65PAINTINGOTHER CONTRACTUAL SERVICESTRAFFIC MARKING SERVICE INC
9,888.65
273.56GROUNDS MTCE LANDSCAPING MATERIALSTRUGREEN - MTKA 5640
273.56
65.83PARK AND RECREATION BALANCE SH INVENTORYTURFWERKS LLC
65.83
75.00ADMINISTRATION G & A SEMINARS/CONFERENCES/PRESENTATTWIN WEST CHAMBER OF COMMERCE
City Council Meeting of November 1, 2010 (Item No. 4i)
Subject: Vendor Claims
Page 20
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10/29/2010 -10/16/2010
Vendor AmountBusiness Unit Object
75.00
1,535.20GENERAL BUILDING MAINTENANCE EQUIPMENT MTCE SERVICEUHL CO INC
1,535.20
211.00EMPLOYEE FLEXIBLE SPENDING B/S UNITED WAYUNITED WAY OF MINNEAPOLIS AREA
211.00
6,299.22TREE DISEASE PRIVATE CLEANING/WASTE REMOVAL SERVICEUPPER CUT TREE SERVICE
6,299.22
148.74POLICE G & A TELEPHONEUSA MOBILITY WIRELESS INC
563.66OPERATIONSTELEPHONE
712.40
50.00HUMAN RESOURCES RECOGNITIONVAIL, LORI
11.58HUMAN RESOURCES CITE
61.58
188.91OPERATIONSOPERATIONAL SUPPLIESVALLEY NATIONAL GASES WV LLC
34.38SEWER UTILITY G&A GENERAL SUPPLIES
223.29
14,178.63WATER UTILITY G&A OTHER IMPROVEMENT SERVICEVALLEY-RICH CO INC
14,178.63
1,228.86VOICE SYSTEM MTCE TELEPHONEVERIZON WIRELESS
1,228.86
1,927.55SEWER UTILITY G&A OTHER CONTRACTUAL SERVICESWASTE MANAGEMENT OF WI-MN
1,927.55
220.50WATER UTILITY G&A OTHER IMPROVEMENT SERVICEWATER CONSERVATION SERVICE INC
220.50
240.43WATER UTILITY G&A OTHER IMPROVEMENT SERVICEWEBER ELECTRIC
240.43
12,716.87FACILITY OPERATIONS ELECTRIC SERVICEXCEL ENERGY
20.79OPERATIONSELECTRIC SERVICE
26,361.22PUBLIC WORKS OPS G & A ELECTRIC SERVICE
4,040.66PARK MAINTENANCE G & A ELECTRIC SERVICE
City Council Meeting of November 1, 2010 (Item No. 4i)
Subject: Vendor Claims
Page 21
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10/29/2010 -10/16/2010
Vendor AmountBusiness Unit Object
216.15PARK BUILDING MAINTENANCE ELECTRIC SERVICE
23.38BRICK HOUSE (1324)ELECTRIC SERVICE
62.21WW RENTAL HOUSE (1322)ELECTRIC SERVICE
34,951.02WATER UTILITY G&A ELECTRIC SERVICE
1,947.93REILLY BUDGET ELECTRIC SERVICE
3,159.56SEWER UTILITY G&A ELECTRIC SERVICE
2,064.55STORM WATER UTILITY G&A ELECTRIC SERVICE
85,564.34
18,857.16PARK AND RECREATION BALANCE SH INVENTORYYOCUM OIL CO INC
18,857.16
279.26WATER UTILITY G&A SMALL TOOLSZACKS INC
279.27SEWER UTILITY G&A SMALL TOOLS
558.53STORM WATER UTILITY G&A SMALL TOOLS
1,117.06
226.60ORGANIZED REC G & A PRINTING & PUBLISHINGZIP PRINTING
226.60
Report Totals 1,379,673.03
City Council Meeting of November 1, 2010 (Item No. 4i)
Subject: Vendor Claims
Page 22
Meeting Date: November 1, 2010
Agenda Item #: 5a
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other: Boards and Commissions
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Appointment of Citizen Representative to Boards and Commissions.
RECOMMENDED ACTION:
Motion to appoint Jenna Sheldon as a Youth Commissioner to the Telecommunications Advisory
Commission for the term ending August 31, 2011.
POLICY CONSIDERATION:
Does Council wish to appoint Jenna Sheldon as a youth commissioner to the Telecommunications
Advisory Commission for the term expiring August 31, 2011?
BACKGROUND:
City Council reviewed Ms. Sheldon’s application and interviewed her on October 25, 2010.
Council discussed the candidate and unanimously agreed to make appointment of Ms. Sheldon to
the Telecommunications Advisory Commission for the term beginning immediately and expiring on
August 31, 2011. Youth terms are one year or less depending on the appointment date and expire
on August 31.
Vacancies for Commissioners
The City Clerk’s office continually recruits for interested individuals for our Boards &
Commissions.
Current openings for an adult commissioner are for the Charter Commission and Human Rights
Commission. Current opening for a youth commissioner is for Police Advisory Commission.
FINANCIAL OR BUDGET CONSIDERATION:
Not applicable.
VISION CONSIDERATION:
Boards and Commissions support the Council’s Strategic Direction of being a connected and
engaged community.
Prepared by: Debbie Fischer Office Assistant
Reviewed by: Nancy Stroth, City Clerk
Approved by: Tom Harmening, City Manager
Meeting Date: November 1, 2010
Agenda Item #: 6a
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Assessment of Delinquent Utilities, Tree Removal/Injection, Mowing, False Alarms, and Other
Miscellaneous Charges.
RECOMMENDED ACTION:
Mayor to open the public hearing, solicit comments, and close the public hearing.
Motion to adopt resolution to assess delinquent water, sewer, storm sewer, refuse and other fees and
charges.
POLICY CONSIDERATION:
Does the City Council wish to collect outstanding fees and charges through the special assessment
process?
BACKGROUND:
Each of the customers involved in this special assessment process received a City service.
Subsequently, the customers were then billed through our regular billing process. The invoice(s)
is/are now past due, so the recommended method of collecting the past due amounts is through
certification as a special assessment to the property for the next year or years taxes depending on the
delinquency. In advance of the public hearing date, individual letters were mailed to property
owners and tenants, if applicable, advising them of the assessment and their right to be heard before
the City Council. The table below shows comparison data from 2008 - 2010 in relation to number
of letters mailed and value of delinquent amounts.
Year Number of Letters Delinquent Amounts
2010 1634 $743,023
2009 1687 $753,624
2008 1800 $674,705
Each year there are a number of residents who pay their delinquent amount(s) before the
certification deadline, thereby reducing the final amount certified and sent to Hennepin County. In
addition, during the month of October, there are several hundred property owners who contact the
City with questions about their outstanding balance(s) and the certification process. The delinquent
amount balance was $555,792.45 as of the close of business on October 26, 2010. Staff will provide
the delinquent amount balance as of the close of business on November 1, 2010 at the Council
meeting. Customers have until November 5, 2010 to pay the delinquent amount or contact the
City to make payment arrangements. The amounts shown do not include interest or the $30.00 per
City Council Meeting of November 1, 2010 (Item 6a) Page 2
Subject: Assessment of Delinquent Utilities, Tree Removal/Injection, Mowing, False Alarms, & Other Misc. Charges
account administrative fee which the City charges. A copy of the assessment roll is on file with the
City Clerk’s office for review.
NEXT STEPS:
After conducting a public hearing, the City Council is asked to direct the assessment of delinquent utility
accounts, tree removal/injection, false alarm fees, and other miscellaneous charges against the benefiting
property.
Staff will continue to collect payments related to the delinquent accounts and work with residents to
resolve issues related to their delinquent accounts. All delinquent accounts outstanding as of
November 5, 2010 will be certified to Hennepin County for collection as part of the owner’s
property tax bill. Upon certification, the delinquent amounts will become a lien on the individual
properties.
At this time, the Accounting Division has not received notice of anyone wanting to speak at the
Public Hearing.
FINANCIAL OR BUDGET CONSIDERATION:
Collection of these charges is vital to the financial stability of our utility systems and to reimburse
the city for expenses incurred in providing services.
VISION CONSIDERATION:
Not applicable
Attachments: Sample Certification Letter
Resolution Levying Assessment
Prepared by: Patricia A. Sulander, Accountant
Reviewed by: Steven Heintz, Finance Supervisor
Brian A. Swanson, Controller
Approved by: Tom Harmening, City Manager
City Council Meeting of November 1, 2010 (Item 6a) Page 3
Subject: Assessment of Delinquent Utilities, Tree Removal/Injection, Mowing, False Alarms, & Other Misc. Charges
Date of Notice: October 1, 2010
Customer
Mailing Address
Mailing City, Mailing State, Mailing Zip
RE: Charges Owed:
Service Address :
Delinquent Amount:
Account Number:
Customer Number:
Property I.D. Number:
Dear:
The City of St. Louis Park encourages its customers to remain current in the payment of their utility
bills. When accounts become delinquent, according to Minnesota law, they may be certified to
Hennepin County to be collected with property taxes payable in the next year.
City of St. Louis Park records show this account was delinquent as of September 21, 2010. In an
effort to avoid the account from being certified to the property taxes, the City is requesting that
payment in full be received at City Hall by Friday, November 5, 2010 at 4:30 p.m. If payment in
full is not received by that date and time, the outstanding delinquent amount, plus an administrative
charge of $30.00, and interest at a rate of 5.85% for 13 months will be sent to Hennepin County for
collection with the property taxes in 2011.
The City Council will consider final action on all delinquent accounts at a public hearing during the
regular Council meeting on November 1, 2010 at 7:30 p.m. in the Council Chambers, 5005
Minnetonka Blvd. A written appeal may be presented to the Council at that time or appeals may be
made to Brian Swanson – Controller, 5005 Minnetonka Blvd., St. Louis Park, MN 55416.
Please feel free to contact our office at (952) 924-2111 if you have questions regarding this notice.
Thank you for your prompt attention to this matter.
Brian Swanson
Controller
City Council Meeting of November 1, 2010 (Item 6a) Page 4
Subject: Assessment of Delinquent Utilities, Tree Removal/Injection, Mowing, False Alarms, & Other Misc. Charges
RESOLUTION NO. 10-____
LEVYING ASSESSMENT AND REASSESSMENT FOR DELINQUENT UTILITY
ACCOUNTS, TREE REMOVAL/INJECTION, FALSE ALARM FEES AND OTHER
MISCELLANEOUS CHARGES
WHEREAS, the City Council has heretofore determined by ordinance the rates and charges
for water, sewer, storm water and refuse services of the city and has provided for the abatement of tree
removal/injection, grass/weed cutting and other miscellaneous charges to a home or business shall be
at the expense of the owners of the premises involved; and
WHEREAS, all such sums become delinquent and assessable against the property served
under Section 6-158, Section 6-206, Section 9-103, Section 9-110, Section 11-2004 of the St. Louis
Park Ordinance Code and Minnesota Statutes 18.023, 18.271, 443 and 429; and
WHEREAS, the City Clerk has prepared the attached assessment roll setting forth an
assessment against each tract or parcel of land served by water, sewer, storm water and refuse services
of the City or charged for the costs of abating grass/weed cutting, tree removal/injection, false alarm
fees and other miscellaneous charges which remain unpaid at the close of business on November 5,
2010; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis
Park that said assessment roll is hereby adopted and approved, and there is hereby levied and assessed
or reassessed against each and every tract of land described therein an assessment in the amounts
respectively therein abating water, sewer, storm water , refuse, grass/weed cutting, tree
removal/injection, false alarm fees and other miscellaneous charges which remain unpaid at the close
of business on November 5, 2010; and
BE IT FURTHER RESOLVED that the City Clerk is hereby authorized to deliver said
assessment or reassessment roll to the Auditor of Hennepin County for collection of the assessment in
the same manner as other municipal taxes are collected and payment thereof enforced with interest
from the date of this resolution at the rate of five point eight five percent (5.85 %) per annum.
Reviewed for Administration: Adopted by the City Council November 1, 2010
City Manager Mayor
Attest:
City Clerk
Meeting Date: November 1, 2010
Agenda Item #: 6b
Regular Meeting Public Hearing Action Item Consent Item Resolution
Ordinance Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
First Reading of an Ordinance Providing for a Local Lodging Tax.
RECOMMENDED ACTION:
Mayor to open and close the public hearing.
Motion to approve the first reading of an Ordinance providing for a Local Lodging Tax and set
second reading for November 15, 2010.
POLICY CONSIDERATION:
Does the City Council support the establishment of a 3% local lodging tax to fund the operation of
a St. Louis Park Convention & Visitors Bureau?
BACKGROUND:
For over a year the City Council has been discussing the possible formation of a Convention and
Visitors Bureau (CVB) to promote St. Louis Park as a destination for all forms of tourism including
visitors, meetings, conferences, and conventions. During that period much research has been
conducted on the concept and considerable public process has occurred with local stakeholders in
conjunction with the TwinWest Chamber of Commerce. In addition, the City Council has reviewed
the formal documents needed to establish a CVB so as to affirm the premise and structure of the
proposed organization. These documents included a Concept Plan, Articles of Incorporation,
Bylaws, Operating Agreement, preliminary budget and Lodging Tax Ordinance. At the October 4th
Study Session it was the consensus of the City Council to proceed with the formal establishment of a
CVB to further the economic development and vitality of St. Louis Park. Such a process involves the
holding of a public hearing, the adoption of an ordinance establishing a local lodging tax, and the
subsequent approval of an Operating Agreement between the City and the CVB.
The proposed Ordinance requires two readings. This meeting is the first reading and a public
hearing to provide the community the opportunity to officially comment on the proposed
Ordinance. The hearing has been duly noticed in the City’s official newspaper. Staff also sent a
letter to the local hotels informing them of the hearing.
Local Lodging Tax Ordinance
The primary revenue source for operating convention and visitors bureaus in Minnesota is a local
lodging tax. Minn Stat. 469.190, Subd. 1 authorizes local governments to adopt an ordinance
imposing a tax of up to three percent (3%) of the gross receipts of lodging at a hotel, motel, rooming
house, tourist court or resort. The proposed Ordinance provides for a 3% lodging tax. Under the
proposed Ordinance, the tax shall be paid to the City by the operator of the local lodging
establishments (of which there are currently six) not later than 25 days after the end of the month in
which the taxes are collected.
City Council Meeting of November 1, 2010 (Item No. 6b) Page 2
Subject: First Reading of an Ordinance Providing for a Local Lodging Tax
Pursuant to state statute, ninety-five percent of gross proceeds from the lodging tax must be used to
fund a local convention or tourism bureau for the purpose of marketing and promoting the city as a
tourist or convention destination. According to a Minnesota Attorney General’s opinion, tax proceeds
collected are limited to expenditures for advertising or similar types of marketing or promotion of
the City as a tourist or convention center that enhances the attractiveness of the community.
The proposed Ordinance will take effect January 1, 2011. As per the proposed Operating
Agreement, the Lodging Tax Ordinance may be rescinded if for some reason it is determined that
the CVB is not performing as it was originally envisioned.
The City Attorney assisted in drafting the proposed ordinance.
Next Steps
The 2nd reading and final approval of the proposed Ordinance is scheduled for November 15th. At
that meeting the City Council will also be asked to formally approve the Operating Agreement
between the City and CVB. After November 15th the Articles of Incorporation will be filed with the
Secretary of State’s Office and members of the CVB Board of Directors will be recruited and
selected. A meeting of the CVB Board of Directors will then be held at which officers will be elected
and founding documents (such as the Bylaws, Operating Agreement, Business Plan, and Job
Descriptions) will be considered. Recruitment for a President of the CVB will occur in the first
quarter of next year.
FINANCIAL OR BUDGET CONSIDERATION:
In order to form a convention and visitors bureau the City Council needs to approve a local lodging
tax to serve as the organization’s primary revenue source. The City will likely provide some upfront
funding and in-kind services to the CVB during approximately the first half of next year to cover
some of the proposed organization’s initial start-up costs. Such funding would derive from the
Development Fund. These expenses would then be paid back as the room tax revenue is collected.
Under state statute, the City may retain up to 5% of the lodging tax revenue for administrative
expenses (to defray the cost of collection and disbursement of the tax revenues). Ultimately, the goal
is to have the CVB wean itself from City services and operate independently. As stated in the
proposed Operating Agreement, the City will have no liability for the proposed CVB other than
responsibility for collecting the lodging tax every month and disbursing 95% of the revenue to the
CVB. The Operating Agreement provides the City with the right to terminate the Operating
Agreement should the proposed CVB not perform its duties as originally envisioned. The proposed
bylaws of the CVB identify the Mayor and City Manager as members of the CVB board.
Based on a conservative estimate of revenues from a 3% lodging tax, the first year budget for the
CVB is to be approximately $565,000.
VISION CONSIDERATION:
St. Louis Park is committed to being a connected and engaged community. The intent behind the
formation of a CVB is that it would strengthen awareness of St. Louis Park as a convention and
visitor destination and stimulate additional economic activity within the community.
City Council Meeting of November 1, 2010 (Item No. 6b) Page 3
Subject: First Reading of an Ordinance Providing for a Local Lodging Tax
Attachments: Lodging Tax Ordinance
Prepared by: Greg Hunt, Economic Development Coordinator
Reviewed by: Kevin Locke, Community Development Director
Approved by: Tom Harmening, City Manager and EDA Executive Director
City Council Meeting of November 1, 2010 (Item No. 6b) Page 4
Subject: First Reading of an Ordinance Providing for a Local Lodging Tax
AN ORDINANCE AMENDING CHAPTER 8 TO ADD A
NEW ARTICLE PROVIDING A LOCAL LODGING TAX
THE CITY COUNCIL OF THE CITY OF ST. LOUIS PARK ORDAINS:
Section 1. Chapter 8 of the St. Louis Park Code of Ordinances is amended by adding a new
Article IV to read as follows:
ARTICLE IV
LOCAL LODGING TAX
Sec. 8-800. Definitions.
Unless otherwise expressly stated, wherever used in this Article, the following words shall
have the meanings given to them by the Section.
Lodging means the furnishing for consideration of lodging at a hotel, motel, rooming house,
tourist court, or resort, other than the renting or leasing of it for a continuous period of thirty (30)
calendar days or more.
Operator means a person who provides lodging to others, or any office, agent or employee of
such person.
Sec. 8-801. Imposition of Tax.
There is hereby imposed a tax of three percent (3%) on the gross receipts from the furnishing
for consideration of lodging.
Sec. 8-802. Collection.
Each operator shall collect the tax imposed by this Article at the time rent is paid. The tax
collections shall be held in trust by the operator for the City. The amount of tax shall be separately
stated from the rent charged for the lodging.
Sec. 8-803. Payment and Returns.
The taxes imposed by this Article shall be paid by the operator to the City not later than
twenty-five (25) calendar days after the end of the month in which the taxes were collected. At the
time of payment the operator shall submit a return upon such forms and containing such
information as the City may require. The return shall contain the following minimum information:
(1) The total amount of rent collected for lodging during the period covered by the
return.
City Council Meeting of November 1, 2010 (Item No. 6b) Page 5
Subject: First Reading of an Ordinance Providing for a Local Lodging Tax
(2) The amount of tax required to be collected and due for the period.
(3) The signature of the person filing the return or that of his agent duly authorized in
writing.
(4) The period covered by the return.
(5) The amount of uncollectible rental charges subject to the lodging tax.
The operator may take a credit against taxes payable the amount of taxes previously paid for rent
that was not actually collected.
Sec. 8-804. Examination of Returns, Adjustments, Notices, Demands and Audit.
After a return is filed, the City shall examine it and make any investigation or examination of
the records and accounts of the person making the return deemed necessary for determining its
correctness including a formal audit. The tax computed on the basis of such examination shall be
the tax to be paid. If the tax due is found to be greater than that paid, such excess shall be paid to
the City within ten (10) calendar days after receipt of a notice thereof given either personally or sent
by registered mail to the address shown on the return. If the tax paid is greater than the tax found to
be due, the excess shall be refunded to the person who paid the tax to the City within ten (10)
calendar days after determination of such refund.
Sec. 8-805. Refunds.
Any person may apply to the City for a refund of taxes paid for a prescribed period in excess
of the amount legally due for that period, provided that no application for refund shall be considered
unless filed within one year after such tax was paid, or within one year from the filing of the return,
whichever period is the longer. The City shall examine the claim and make and file written findings
thereon denying or allowing the claim in whole or in part and shall mail a notice thereof by
registered mail to such person at the address stated upon the return. If such claim is allowed in
whole or in part, the City shall credit the amount of the allowance against any taxes due under this
Article from the claimant and the balance of the allowance, if any, shall be paid by the City to the
claimant.
Sec. 8-806. Failure to File a Return.
If any operator required by this Article to file a return shall fail to do so within the time
prescribed, or shall make, willfully or otherwise, an incorrect, false, or fraudulent return, the operator
shall, upon written notice and demand, file such return or corrected return within five (5) calendar
days of receipt of such written notice and shall at the same time pay any tax due on the basis thereof.
If such person shall fail to file such return or corrected return, the City shall make a return or
corrected return, for such person from such knowledge and information as the City can obtain, and
assess a tax on the basis thereof, which tax (less any payments theretofore made on account of the tax
City Council Meeting of November 1, 2010 (Item No. 6b) Page 6
Subject: First Reading of an Ordinance Providing for a Local Lodging Tax
for the taxable period covered by such return) shall be paid within five (5) calendar days of the
receipt of written notice and demand for such payment. Any such return or assessment made by the
City shall be prima facie correct and valid, and such person shall have the burden of establishing its
incorrectness or invalidity in any action or proceeding in respect thereto. If any portion of a tax
imposed by this Article is not paid within thirty (30) calendar days after it is required to be paid, the
City Attorney may institute such legal action as may be necessary to recover the amount due plus
interest, and costs and disbursements. Upon a showing of good cause, the City may grant an
operator one thirty (30) day extension of time within which to file a return and make payment of
taxes as required by this Article provided that interest during such period of extension shall be added
to the taxes due at the rate of one and one-half percent (1.5%) per month.
Sec. 8-807. Interest.
The amount of tax not timely paid shall bear interest at the rate of one and one-half percent
(1.5%) per month from the time such tax should have been paid until paid. Any interest shall be
added to the tax and be collected as part thereof.
Sec. 8-808. Violations.
Any person who shall willfully fail to make a return required by this Article; or who shall fail
to pay the tax after written demand for payment, or who shall fail to remit the taxes collected or any
interest imposed by this Article after written demand for such payment or who shall refuse to permit
the City to examine the books, records and papers under his or her control, or who shall willfully
make any incomplete, false or fraudulent return shall be guilty of a misdemeanor.
Sec. 8-809. Use of Proceeds.
Ninety five percent (95%) of the proceeds obtained from the collection of taxes pursuant to
this Article shall be used in accordance with Minnesota Statutes, section 469.190 as the same may be
amended from time to time to fund a local convention or tourism bureau for the purpose of
marketing and promoting the City as a tourist or convention center.
Sec. 8-810. Appeals.
Any operator aggrieved by any notice, order or determination made by the City under this
Article may file a petition for review of such notice, order or determination detailing the operator's
reasons for contesting the notice, order or determination. The petition shall contain the name of the
petitioner, the petitioner's address and the location of the lodging subject to the order, notice or
determination. The petition for review shall be filed with the City Clerk within ten (10) calendar
days after the notice, order or determination for which review is sought has been mailed or served
upon the person requesting review. Upon receipt of the petition the City Manager, or the
Manager's designee, shall set a date for a hearing and give the petitioner at least five (5) calendar
days' prior written notice of the date, time and place of the hearing. At the hearing, the petitioner
shall be given an opportunity to show cause why the notice, order or determination should be
modified or withdrawn. The petitioner may be represented by counsel of petitioner's choosing at
City Council Meeting of November 1, 2010 (Item No. 6b) Page 7
Subject: First Reading of an Ordinance Providing for a Local Lodging Tax
petitioner's own expense. The hearing shall be conducted by the City Manager or the Manager's
designee, provided only that the person conducting the hearing shall not have participated in the
drafting of the order, notice or determination for which review is sought. The person conducting
the hearing shall make written findings of fact and conclusions based upon the applicable sections of
this Article and the evidence presented. The person conducting the hearing may affirm, reverse or
modify the notice, order or determination made by the City. Any decision rendered by the City
Manager pursuant to this subdivision may be appealed to the City Council. A petitioner seeking to
appeal a decision must file a written notice of appeal with the City Clerk within ten (10) calendar
days after the decision has been mailed to the petitioner. The matter will thereupon be placed on
the Council agenda as soon as is practical. The Council shall then review the findings of fact and
conclusions to determine whether they were correct. Upon a determination by the Council that the
findings and conclusions were incorrect, the Council may modify, reverse or affirm the decision of
the City Manager or his designee upon the same standards as set forth in this subdivision.
Section 2. This Ordinance shall take effect January 1, 2011.
Reviewed for Administration Adopted by the City Council November 15, 2010
Tom Harmening, City Manager Jeff Jacobs, Mayor
Attest:
Nancy Stroth, City Clerk
APPROVED AS TO FORM:
City Attorney
Meeting Date: November 1, 2010
Agenda Item #: 6c(1)
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
2011 Budget and Property Owner Service Charges for Special Service District No. 1.
RECOMMENDED ACTION:
Mayor to close public hearing. Motion to approve resolution setting the 2011 Budget and Property
Owner Service Charge for Special Service District No. 1 and directing staff to certify the annual
service charges to Hennepin County.
POLICY CONSIDERATION:
Does the City Council wish to approve SSD #1 budget and property owner service charges?
BACKGROUND:
On November 6, 2006, the City Council approved a resolution imposing a multi-year service charge
for Special Service District No. 1 (this district is located along Excelsior Blvd from Quentin Ave to
Hwy 100 and along Park Center Blvd and Monterey Drive). Annually, the City Council must set a
service charge for the District following a public hearing on the proposed charge. The Special
Service District Advisory Board approved the proposed 2011 budget and service charges. The notice
of public hearing was published in the Sun Sailor on October 21 and October 28, 2010. The public
hearing notice was sent to all property owners within the District more than ten (10) days prior to
the public hearing.
Special Service District No. 1 Financial Position: As of October 1, 2010 Special Service District
No. 1 had an anticipated year-end fund balance of approximately $ 72,256. Staff and the Advisory
Board have agreed that the operating reserve should be maintained at a level of at least 50% of the
annual operating budget (which this amount does achieve).
Maximum Budget / Service Charge Restriction Parameters: The budget and service charge/
special assessment do not have to be the same dollar amount since excess operating reserves may be
used in some years. By ordinance, the maximum budget increase cannot exceed the previous year’s
authorized budget amount by more than the Consumer Price Index (CPI) increase, up to a
maximum of 5%. This adjustment is based upon the applicable CPI percentage increase for the
Minneapolis/St. Paul metropolitan area.
Proposed 2011 Budget and Service Charges: The Advisory Board recommended approval of the
following:
• 2011 budget amount of $126,672, an increase of $80; and
• 2011 service charge amount of $50,000, an increase of $17,972 from 2010. As in
past years, expenses typically do not reach 100% of budget. The expected unused
City Council Meeting of November 1, 2010 (Item No. 6c(1)) Page 2
Subject: 2011Budget and Property Owner Service Charges for Special Service District No. 1
budget amount along with the service charges for 2011 is anticipated to allow the
district to achieve the goal of a 50% fund balance.
FINANCIAL OR BUDGET CONSIDERATION:
The Facilities Maintenance Division budget incurs service charges within this district for the
property located at 3700 Monterey Drive (Recreation Center/Wolfe Park). The proposed service
charge for 2011 is $12,355.
VISION CONSIDERATION:
Not applicable.
Attachments: 2011 Proposed Budget
Resolution w/ 2011 Service Charges Attachment A
Prepared by: John Altepeter, Facilities Superintendent
Reviewed by: Brian Hoffman, Director of Inspections
Approved by: Tom Harmening, City Manager
City Council Meeting of November 1, 2010 (Item No. 6c(1)) Page 3
Subject: 2011Budget and Property Owner Service Charges for Special Service District No. 1
CITY OF ST. LOUIS PARK
Special Service District No. 1
2011 Budget
No.
Item
2010 Revised
Budget
2011
Proposed
Budget
6212 GENERAL SUPPLIES 1,200 1,200
6224 LANDSCAPING MATERIALS 9,000 10,000
6223.650 BANNER REPLACEMENT 0 0
6410 GENERAL PROFFESSIONAL
SERVICES
29 29
6410.678 SSD Mgmt Services 4,500 4,500
6630.772 SSD – Snow Removal 56,193 53,193
6630.773 SSD - Site Maintenance 5,660 5,660
6630.774 SSD – Banner Install/Removal 2,500 2,500
6630.775 SSD – Irrigation Service 5,000 9,000
6630.776 SSD – Decorative Install 7,500 7,500
6630.777 SSD – Landscape Service 28,500 28,500
6950 LEGAL NOTICES 110 110
7106 PUBLIC LIABILITY INSURANCE 400 480
7207.880 SSD Infrastructure Repair 4,000 4,000
7301.890 SSD Pedestrian 2,000 0
7302 GARBAGE/REFUSE SERVICE 0 0
TOTAL EXPENDITURES 126,592 126,672
City Council Meeting of November 1, 2010 (Item No. 6c(1)) Page 4
Subject: 2011Budget and Property Owner Service Charges for Special Service District No. 1
RESOLUTION NO. 10-____
RESOLUTION APPROVING 2010 BUDGET
AND SERVICE CHARGES FOR
SPECIAL SERVICE DISTRICT No. 1
WHEREAS, pursuant to Ordinance No. 2067-96, the City Council created Special Service
District No. 1 (the “District”) . The specific properties located within the District are identified on
Exhibit “A” attached hereto; and
WHEREAS, pursuant to Resolution No. 06-167, the City Council is authorized to impose
service charges within the District on a multi-year basis through and including the year 2010 for
taxes payable in said year; and
WHEREAS, pursuant to Section 2.04 of Resolution No. 06-167, the maximum budget to
be imposed in any year will be subject to adjustment calculations based on Consumer Price Index
(CPI) data for the Minneapolis/St. Paul Metropolitan Area; and
WHEREAS, pursuant to Section 3 of Resolution No. 06-167, the Service Charges shall be
payable and collected at the same time and in the same manner as provided for payment and
collection of ad valorem taxes; and
WHEREAS, the City is required by Statute to certify assessments to the County by
November 26, 2010.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of St. Louis
Park as follows:
1. The 2011 Budget for Special Service District No. 1 of $126,672 is hereby approved
as recommended by the Special Service District No. 1 Advisory Board.
2. The authorized 2011 Service Charge for Special Service District No. 1 is $50,000 in
the amounts and against the properties specified on Exhibit “A” attached to this Resolution.
Reviewed for Administration: Adopted by the City Council November 1,
2010
City Manager Mayor
Attest:
City Clerk
City Council Meeting of November 1, 2010 (Item No. 6c(1))
Subject: 2011 Budget and Property Owner Service Charges for Special Service District No. 1 Page 5
Meeting Date: November 1, 2010
Agenda Item #: 6c(2)
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
2011 Budget and Property Owner Service Charges for Special Service District No. 2.
RECOMMENDED ACTION:
Mayor to close public hearing. Motion to approve resolution setting the 2011 Budget and Property
Owner Service Charge for Special Service District No. 2 and directing staff to certify the annual
service charges to Hennepin County.
POLICY CONSIDERATION:
Does the City Council wish to approve SSD #2 budget and property owner service charges?
BACKGROUND:
On October 20, 2008, the City Council approved a resolution imposing a multi-year service charge
for Special Service District No. 2 (this district is located along Excelsior Blvd. from Monterey
Drive/38th St. to France Ave.). Annually, the City Council must set a service charge for the District
following a public hearing on the proposed charge. The Special Service District Advisory Board
approved the proposed 2011 budget. The notice of public hearing was published in the Sun Sailor
on October 21 and October 28, 2010. The public hearing notice was sent to all property owners
within the District more than ten (10) days prior to the public hearing.
Special Service District No. 2 Financial Position: As of October 1, 2010 Special Service District
No. 2 had an anticipated year-end fund balance of approximately $ 30,455. Staff and the Advisory
Board have agreed that the operating reserve should be maintained at a level of at least 50% of the
annual operating budget (which this amount does achieve).
Maximum Budget / Service Charge Restriction Parameters: The budget and service charge/
special assessment do not have to be the same dollar amount since excess operating reserves may be
used in some years. By ordinance, the maximum budget increase cannot exceed the previous year’s
authorized budget amount by more than the Consumer Price Index (CPI) increase, up to a
maximum of 5%. This adjustment is based upon the applicable CPI percentage increase for the
Minneapolis/St. Paul metropolitan area.
Proposed 2011 Budget and Service Charges: The Advisory Board recommended approval of the
following:
• 2011 budget amount of $46,534, an increase of $1,874 from 2010; and
• 2011 service charge amount of $46,534, an increase of $1,874 from 2010.
This service charge amount is anticipated to allow the district to achieve the
50% fund balance goal.
City Council Meeting of November 1, 2010 (Item No. 6c(2)) Page 2
Subject: 2011Budget and Property Owner Service Charge for Special Service District No. 2
FINANCIAL OR BUDGET CONSIDERATION:
The Facilities Division budget incurs service charges for the City owned property within this service
district for the bus shelter located at 3929 Excelsior Blvd. The proposed fee for 2011 is $65.
VISION CONSIDERATION:
Not applicable.
Attachments: 2011 Proposed Budget
Resolution w/2011 Service Charges Attachment A
Prepared by: John Altepeter, Facilities Maintenance
Reviewed by: Brian Hoffman, Director of Inspections
Approved by: Tom Harmening, City Manager
City Council Meeting of November 1, 2010 (Item No. 6c(2)) Page 3
Subject: 2011Budget and Property Owner Service Charge for Special Service District No. 2
CITY OF ST. LOUIS PARK
Special Service District No. 2
2011 Budget
No.
Item
2010 Revised
Budget
2011
Proposed
Budget
6212 GENERAL SUPPLIES 212 212
6224 LANDSCAPING MATERIALS 3,710 3,710
6223.650 BANNER REPLACEMENT 0 0
6410 GENERAL PROFFESSIONAL
SERVICES
53 53
6410.678 SSD Mgmt Services 2,000 2,000
6630.772 SSD – Snow Removal 0 0
6630.773 SSD - Site Maintenance 2,968 2,968
6630.774 SSD – Banner Install/Removal 1,060 1,060
6630.775 SSD – Irrigation Service 2,968 5,000
6630.776 SSD – Decorative Install 6,042 5,000
6630.777 SSD – Landscape Service 19,292 20,150
6950 LEGAL NOTICES 110 110
7106 PUBLIC LIABILITY INSURANCE 150 165
7207.880 SSD Infrastructure Repair 4,240 4,240
7301.890 SSD Pedestrian 1,855 1,866
7302 GARBAGE/REFUSE SERVICE 0 0
TOTAL EXPENDITURES 44,660 46,534
City Council Meeting of November 1, 2010 (Item No. 6c(2)) Page 4
Subject: 2011Budget and Property Owner Service Charge for Special Service District No. 2
RESOLUTION NO. 10-____
RESOLUTION APPROVING 2011 BUDGET
AND SERVICE CHARGES FOR
SPECIAL SERVICE DISTRICT No. 2
WHEREAS, pursuant to Ordinance No. 2093-97, the City Council created Special Service
District No. 1 (the “District”) . The specific properties located within the District are identified on
Exhibit “A” attached hereto; and
WHEREAS, pursuant to Resolution No. 08-133, the City Council is authorized to impose
service charges within the District on a multi-year basis through and including the year 2018 for
taxes payable in said year; and
WHEREAS, pursuant to Section 2.04 of Resolution No. 08-133, the maximum budget to
be imposed in any year will be subject to adjustment calculations based on Consumer Price Index
(CPI) data for the Minneapolis/St. Paul Metropolitan Area; and
WHEREAS, pursuant to Section 3 of Resolution No. 08-133, the Service Charges shall be
payable and collected at the same time and in the same manner as provided for payment and
collection of ad valorem taxes; and
WHEREAS, the City is required by Statute to certify assessments to the County by
November 26, 2010.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of St. Louis
Park as follows:
1. The 2011 Budget for Special Service District No. 2 of $46,534 is hereby approved as
recommended by the Special Service District No. 2Advisory Board.
2. The authorized 2011 Service Charge for Special Service District No. 2 is $46,534 in
the amounts and against the properties specified on Exhibit “A” attached to this Resolution.
Reviewed for Administration: Adopted by the City Council November 1, 2010
City Manager Mayor
Attest:
City Clerk
City Council Meeting of November 1, 2010 (Item No. 6c(2))
Subject: 2011 Budget and Property Owner Service Charge for Special Service District No. 2 Page 5
Meeting Date: November 1, 2010
Agenda Item #: 6c(3)
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
2011 Budget and Property Owner Service Charges for Special Service District No. 3.
RECOMMENDED ACTION:
Mayor to close public hearing. Motion to approve resolution setting the 2011 Budget and Property
Owner Service Charge for Special Service District No. 3 and directing staff to certify the annual
service charges to Hennepin County.
POLICY CONSIDERATION:
Does the City Council wish to approve SSD#3 budget and property owner service charges?
BACKGROUND:
On April 15, 2002, the City Council approved a resolution imposing a service charge for Special
Service District No. 3 (located along Excelsior Blvd. from Quentin Avenue to Monterey Drive/38th
St.). Annually, the City Council must set a service charge for the District following a public hearing
on the proposed charge. The Special Service District Advisory Board approved the proposed 2011
budget and service charges. The notice of public hearing was published in the Sun Sailor on
October 21 and October 28, 2010. The public hearing notice was sent to all property owners
within the District more than ten (10) days prior to the public hearing.
Special Service District No. 3 Financial Position: As of October 1, 2010 Special Service District
No. 3 had an anticipated year-end fund balance of approximately $ 35,433. Staff and the Advisory
Board have agreed that the operating reserve should be maintained at a level of at least 50% of the
annual operating budget (which this amount achieves).
Maximum Budget / Service Charge Restriction Parameters: The budget and service charge/
special assessment do not have to be the same dollar amount since excess operating reserves may be
used in some years. By ordinance, the maximum budget increase cannot exceed the previous year’s
authorized budget amount by more than the Consumer Price Index (CPI) increase, up to a
maximum of 5%. This adjustment is based upon the applicable CPI percentage increase for the
Minneapolis/St. Paul metropolitan area.
Proposed 2011 Budget and Service Charges: The Advisory Board recommended approval of the
following:
• 2011 budget amount of $63,600, an increase of $600 from 2010; and
• 2011 service charge amount of $42,898, a decrease of $20,102 from 2010. As
in past years, expenses typically do not reach 100% of budget. The expected
City Council Meeting of November 1, 2010 (Item No. 6c(3)) Page 2
Subject: 2011 Budget and Property Owner Service Charges for Special Service District No. 3
unused budget amount along with the service charges for 2011 is anticipated to
allow the district to achieve the goal of a 50% fund balance.
FINANCIAL OR BUDGET CONSIDERATION:
The City incurs service charges for the property, within this district, located at 4760 Excelsior Blvd.,
which is undeveloped and owned by the St. Louis Park Economic Development Authority. The
proposed fee for 2011 is $937.
VISION CONSIDERATION:
Not applicable.
Attachments: 2011 Proposed Budget
Resolution w/ 2011 Service Charges Attachment A
Prepared by: John Altepeter, Facilities Superintendent
Reviewed by: Brian Hoffman, Director of Inspections
Approved by: Tom Harmening, City Manager
City Council Meeting of November 1, 2010 (Item No. 6c(3)) Page 3
Subject: 2011 Budget and Property Owner Service Charges for Special Service District No. 3
CITY OF ST. LOUIS PARK
Special Service District No. 3
2011 Budget
No.
Item
2010 Revised
Budget
2011
Proposed
Budget
6212 GENERAL SUPPLIES 500 500
6224 LANDSCAPING MATERIALS 4,300 4,300
6223.650 BANNER REPLACEMENT 0 0
6410 GENERAL PROFFESSIONAL
SERVICES
50 50
6410.678 SSD Mgmt Services 2,500 2,500
6630.772 SSD – Snow Removal 34,500 28,500
6630.773 SSD - Site Maintenance 1,000 1,000
6630.774 SSD – Banner Install/Removal 1,000 1,000
6630.775 SSD – Irrigation Service 3,000 7,000
6630.776 SSD – Decorative Install 2,400 2,400
6630.777 SSD – Landscape Service 10,500 13,000
6950 LEGAL NOTICES 110 110
7106 PUBLIC LIABILITY INSURANCE 200 240
7207.880 SSD Infrastructure Repair 1,000 1,000
7301.890 SSD Pedestrian 1,940 2,000
7302 GARBAGE/REFUSE SERVICE 0 0
TOTAL EXPENDITURES 63,000 63,600
City Council Meeting of November 1, 2010 (Item No. 6c(3)) Page 4
Subject: 2011 Budget and Property Owner Service Charges for Special Service District No. 3
RESOLUTION NO. 10-
RESOLUTION APPROVING 2011 BUDGET
AND SERVICE CHARGES FOR
SPECIAL SERVICE DISTRICT NO. 3
WHEREAS, pursuant to Ordinance No. 2224-02, the City Council created Special Service
District No. 3 (the “District”). The specific properties located within the District are identified on
Exhibit “A” attached hereto; and
WHEREAS, pursuant to Resolution No. 02-043, the City Council is authorized to impose
service charges within the District on a multi-year basis through and including the year 2012 for
taxes payable in said year; and
WHEREAS, pursuant to Section 2.04 of Resolution No. 02-043, the maximum budget to
be imposed in any year will be subject to adjustment calculations based on Consumer Price Index
(CPI) data for the Minneapolis/St. Paul Metropolitan Area; and
WHEREAS, pursuant to Section 3 of Resolution No. 02-043, the Service Charges shall be
payable and collected at the same time and in the same manner as provided for payment and
collection of ad valorem taxes; and
WHEREAS, the City is required by Statute to certify assessments to the County by
November 26, 2010.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of St. Louis
Park as follows:
1. The 2011 Budget for Special Service District No. 3 of $63,600 is hereby approved as
recommended by the Special Service District No. 3 Advisory Board.
2. The authorized 2011 Service Charge for Special Service District No. 3 is $42,898 in
the amounts and against the properties specified on Exhibit “A” attached to this Resolution.
Reviewed for Administration: Adopted by the City Council November 1, 2010
City Manager Mayor
Attest:
City Clerk
City Council Meeting of November 1, 2010 (Item No. 6c(3))
Subject: 2011 Budget and Property Owner Service Charges for Special Service District No. 3
Page 5
Meeting Date: November 1, 2010
Agenda Item #: 6c(4)
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
2011 Budget and Property Owner Service Charges for Special Service District No. 4.
RECOMMENDED ACTION:
Mayor to close public hearing. Motion to Adopt Resolution Approving 2011 Budget and Property
Owner Service Charges for Special Service District No. 4 and directing staff to certify the annual
service charges to Hennepin County.
POLICY CONSIDERATION:
Does the City Council wish to approve SSD #4 budget and property owner service charges?
BACKGROUND:
On July 18, 2005, the City Council approved a resolution imposing a service charge for Special
Service District No. 4. (located along Excelsior Blvd west of Hwy 100 to Louisiana Ave). Annually,
the City Council must set a service charge for the District following a public hearing on the
proposed charge. The Special Service District Advisory Board approved the proposed 2011 budget
and service charges. The notice of public hearing was published in the Sun Sailor on October 21 and
October 28, 2010. The public hearing notice was sent to all property owners within the District
more than ten (10) days prior to the public hearing.
Special Service District No. 4 Financial Position: As of October 1, 2010 Special Service District
No. 4 had an anticipated year-end fund balance of approximately $ 35,929. Staff and the Advisory
Board have agreed that the operating reserve should be maintained at a level of at least 50% of the
annual operating budget (which this amount does achieve).
Maximum Budget / Service Charge Restriction Parameters: The budget and service charge/
special assessment do not have to be the same dollar amount since excess operating reserves may be
used in some years. By ordinance, the maximum budget increase cannot exceed the previous year’s
authorized budget amount by more than the Consumer Price Index (CPI) increase, up to a
maximum of 5%. This adjustment is based upon the applicable CPI percentage increase for the
Minneapolis/St. Paul metropolitan area.
Proposed 2011 Budget and Service Charges: The Advisory Board recommended approval of the
following:
• 2011 budget amount of $38,095, a decrease of $5 from 2010; and
• 2011 service charge amount of $11,827, an increase of $11,827 from 2010.
This district was set up prior to the actual completion of construction of the
improvements to Excelsior Blvd. For 2011 the city is only charging property
City Council Meeting of November 1, 2010 (Item No.6c(4))
Subject: 2011 Budget and Property Owner Service Charge for Special Service District No. 4 Page 2
owners in the completed section. The other properties (from approximately
Dakota Ave to Louisiana Ave) will be charged in 2012. The proposed 2011
service charge coupled with the operating reserve will allow the 50% operating
reserve target to be achieved by the end of 2011 and take into consideration an
anticipated increase in the budget for 2012.
FINANCIAL OR BUDGET CONSIDERATION:
The City incurs service charges for the City Municipal Parking Lot within this district, located on
Excelsior Blvd. The proposed fee for 2011 is $439.
VISION CONSIDERATION:
Not applicable.
Attachments: 2011 Proposed Budget
Resolution w/2011 Service Charges Attachment A
Prepared by: John Altepeter, Facilities Maintenance
Reviewed by: Brian Hoffman, Director of Inspections
Approved by: Tom Harmening, City Manager
City Council Meeting of November 1, 2010 (Item No.6c(4))
Subject: 2011 Budget and Property Owner Service Charge for Special Service District No. 4 Page 3
CITY OF ST. LOUIS PARK
Special Service District No. 4
2011Budget
No.
Item
2010 Revised
Budget
2011
Proposed
Budget
6212 GENERAL SUPPLIES 1,000 1,000
6224 LANDSCAPING MATERIALS 2,700 2,700
6223.650 BANNER REPLACEMENT 0 0
6410 GENERAL PROFFESSIONAL
SERVICES
50 50
6410.678 SSD Mgmt Services 2,500 2,500
6630.772 SSD – Snow Removal 0 0
6630.773 SSD - Site Maintenance 2,000 2,000
6630.774 SSD – Banner Install/Removal 1,500 1,500
6630.775 SSD – Irrigation Service 5,000 5,000
6630.776 SSD – Decorative Install 3,500 3,500
6630.777 SSD – Landscape Service 16,000 16,000
6950 LEGAL NOTICES 50 50
7106 PUBLIC LIABILITY INSURANCE 150 145
7207.880 SSD Infrastructure Repair 1,500 1,500
7301.890 SSD Pedestrian 1,750 1,750
7302 GARBAGE/REFUSE SERVICE 350 350
TOTAL EXPENDITURES 38,100 38,095
City Council Meeting of November 1, 2010 (Item No.6c(4))
Subject: 2011 Budget and Property Owner Service Charge for Special Service District No. 4 Page 4
RESOLUTION NO. 10-____
RESOLUTION APPROVING 2011BUDGET
AND PROPERTY OWNER SERVICE CHARGES FOR
SPECIAL SERVICE DISTRICT NO. 4
WHEREAS, pursuant to Ordinance No. 2298.05, the City Council created Special Service
District No. 4 (the “District”). The specific properties located within the District are identified on
Attachment “A” attached hereto; and
WHEREAS, pursuant to Resolution No. 05-100, the City Council is authorized to impose
service charges within the District on a multi-year basis through and including the year 2012 for
taxes payable in said year; and
WHEREAS, pursuant to Section 2.04 of Resolution No. 05-100, the maximum budget to
be imposed in any year will be subject to adjustment calculations based on Consumer Price Index
(CPI) data for the Minneapolis/St. Paul Metropolitan Area; and
WHEREAS, pursuant to Section 3 of Resolution No. 05-100, the Service Charges shall be
payable and collected at the same time and in the same manner as provided for payment and
collection of ad valorem taxes; and
WHEREAS, the City is required by Statute to certify assessments to the County by
November 26, 2010.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of St. Louis
Park as follows:
1. The 2011 Budget for Special Service District No. 4 of $38,095 is hereby approved as
recommended by the Special Service District No. 4 Advisory Board.
2. The authorized 2011 Service Charge for Special Service District No. 4 is $11,827 in
the amounts and against the properties specified on Attachment “A” attached to this Resolution.
Reviewed for Administration: Adopted by the City Council November 1, 2010
City Manager Mayor
Attest:
City Clerk
City Council Meeting of November 1, 2010 (Item No. 6c(4))
Subject: 2011 Budget and Property Owner Service Charge for Special Service District No.4 Page 5
Meeting Date: November 1, 2010
Agenda Item #: 6c(5)
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
2011 Budget and Property Owner Service Charges for Special Service District No. 5.
RECOMMENDED ACTION:
Mayor to close public hearing. Motion to approve resolution setting the 2011 Budget and Property
Owner Service Charge for Special Service District No. 5 and directing staff to certify the annual
service charges to Hennepin County.
POLICY CONSIDERATION:
Does the City Council wish to approve SSD #5 budget and property owner service charges?
BACKGROUND:
On February 2, 2009, the City Council approved a resolution imposing a service charge for Special
Service District No. 5 (located along Park Place Boulevard between I-394 and Cedar Lake Rd).
Annually, the City Council must set a service charge for the District following a public hearing on
the proposed charge. The Special Service District Advisory Board approved the proposed 2011
budget and service charges. The notice of public hearing was published in the Sun Sailor on
October 21 and October 28, 2010. The public hearing notice was sent to all property owners
within the District more than ten (10) days prior to the public hearing.
Special Service District No. 5 Financial Position: As of October 1, 2010 Special Service District
No. 5 had an anticipated year-end fund balance of approximately $ 23,430. Staff and the Advisory
Board have agreed that the operating reserve should be maintained at a level of at least 50% of the
annual operating budget (which this amount does achieve).
Maximum Budget / Service Charge Restriction Parameters: The budget and service charge/
special assessment do not have to be the same dollar amount since excess operating reserves may be
used in some years. By ordinance, the maximum budget increase cannot exceed the previous year’s
authorized budget amount by more than the Consumer Price Index (CPI) increase, up to a
maximum of 5%. This adjustment is based upon the applicable CPI percentage increase for the
Minneapolis/St. Paul metropolitan area.
Proposed 2010 Budget and Service Charges: The Advisory Board recommended approval of the
following:
• 2011 budget amount of $26,380, a decrease of $20 from 2010; and
• 2011 service charge amount of $15,000, a decrease of $11,400 from 2010. A
reduction in the service charge amount is proposed due to limited services
required in 2010 as plants, shrubs, trees, etc. were under warranty. The 2011
City Council Meeting of November 1, 2010 (Item No. 6c(5)) Page 2
Subject: 2011 Budget and Property Owner Service Charges for Special Service District No. 5
service charge amount along with the year end operating reserve is anticipated
to allow this district to achieve the goal of a 50% fund balance by the end of
2011.
FINANCIAL OR BUDGET CONSIDERATION:
Not applicable.
VISION CONSIDERATION:
Not applicable.
Attachments: 2011 Proposed Budget
Resolution w/2011 Service Charges Attachment A
Prepared by: John Altepeter, Facilities Superintendent
Reviewed by: Brian Hoffman, Director of Inspections
Approved by: Tom Harmening, City Manager
City Council Meeting of November 1, 2010 (Item No. 6c(5)) Page 3
Subject: 2011 Budget and Property Owner Service Charges for Special Service District No. 5
CITY OF ST. LOUIS PARK
Special Service District No. 5
2011 Budget
No.
Item
2010 Revised
Budget
2011
Proposed
Budget
6212 GENERAL SUPPLIES 0 500
6224 LANDSCAPING MATERIALS 0 2,000
6223.650 BANNER REPLACEMENT 0 0
6410 GENERAL PROFFESSIONAL
SERVICES
50 50
6410.678 SSD Mgmt Services 3,250 3,250
6630.772 SSD – Snow Removal 0 0
6630.773 SSD - Site Maintenance 1,300 1,000
6630.774 SSD – Banner Install/Removal 1,000 1,000
6630.775 SSD – Irrigation Service 5,000 5,000
6630.776 SSD – Decorative Install 3,000 3,000
6630.777 SSD – Landscape Service 11,000 9,000
6950 LEGAL NOTICES 200 200
7106 PUBLIC LIABILITY INSURANCE 300 80
7207.880 SSD Infrastructure Repair 1,300 1,300
7301.890 SSD Pedestrian 0 0
7302 GARBAGE/REFUSE SERVICE 0 0
TOTAL EXPENDITURES 26,400 26,380
City Council Meeting of November 1, 2010 (Item No. 6c(5)) Page 4
Subject: 2011 Budget and Property Owner Service Charges for Special Service District No. 5
RESOLUTION NO. 10-____
RESOLUTION APPROVING 2011 BUDGET
AND SERVICE CHARGES FOR
SPECIAL SERVICE DISTRICT NO. 5
WHEREAS, pursuant to Ordinance No. 2371-09, the City Council created Special Service
District No. 3 (the “District”). The specific properties located within the District are identified on
Exhibit “A” attached hereto; and
WHEREAS, pursuant to Resolutions No. 09-021, the City Council is authorized to impose
service charges within the District on a multi-year basis through and including the year 2019 for
taxes payable in said year; and
WHEREAS, pursuant to Section 2.04 of Resolution No. 09-021, the maximum budget to
be imposed in any year will be subject to adjustment calculations based on Consumer Price Index
(CPI) data for the Minneapolis/St. Paul Metropolitan Area; and
WHEREAS, pursuant to Section 3 of Resolution No. 09-021, the Service Charges shall be
payable and collected at the same time and in the same manner as provided for payment and
collection of ad valorem taxes; and
WHEREAS, the City is required by Statute to certify assessments to the County by
November 26, 2010.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of St. Louis
Park as follows:
1. The 2011 Budget for Special Service District No. 5 of $26,380 is hereby approved as
recommended by the Special Service District No. 5 Advisory Board.
2. The authorized 2011 Service Charge for Special Service District No. 5 is $15,000 in
the amounts and against the properties specified on Exhibit “A” attached to this Resolution.
Reviewed for Administration: Adopted by the City Council November 1, 2010
City Manager Mayor
Attest:
City Clerk
City Council Meeting of November 1, 2010 (Item No. 6c(5))
Subject: 2011 Budget and Property Owner Service Charges for Special Service District No. 5
Page 5
Meeting Date: November 1, 2010
Agenda Item #: 6c(6)
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
2011 Budget and Property Owner Service Charges for Special Service District No. 6.
RECOMMENDED ACTION:
Mayor to close public hearing. Motion to Adopt Resolution Approving 2011 Budget and Property
Owner Service Charges for Special Service District No. 6 and directing staff to certify the annual
service charges to Hennepin County.
POLICY CONSIDERATION:
Does the City Council wish to approve SSD #6 budget and property owner service charges?
BACKGROUND:
On June 15, 2009, the City Council approved a resolution imposing a service charge for Special
Service District No. 6 (located along 36th Street W. from Wooddale Avenue to Highway 100).
Annually, the City Council must set a service charge for the District following a public hearing on
the proposed charge. The Special Service District Advisory Board approved the proposed 2011
budget and service charges. The notice of public hearing was published in the Sun Sailor on
October 21 and October 28, 2010. The public hearing notice was sent to all property owners
within the District more than ten (10) days prior to the public hearing.
Special Service District No. 6 Financial Position: As of October 1, 2010 Special Service District
No. 6 had an anticipated year-end fund balance of approximately $ 15,872. Staff and the Advisory
Board have agreed that the operating reserve should be maintained at a level of at least 50% of the
annual operating budget (which the amount does achieve).
Maximum Budget / Service Charge Restriction Parameters: The budget and service charge/
special assessment do not have to be the same dollar amount since excess operating reserves may be
used in some years. By ordinance, the maximum budget increase cannot exceed the previous year’s
authorized budget amount by more than the Consumer Price Index (CPI) increase, up to a
maximum of 5%. This adjustment is based upon the applicable CPI percentage increase for the
Minneapolis/St. Paul metropolitan area.
Proposed 2011 Budget and Service Charges: The Advisory Board recommended approval of the
following:
• 2011 budget amount of $24,480, an increase of $30; and
• 2011 service charge amount of $18,000, an increase of $5,775.
The increase in service charges reflects the new district becoming fully
functional in 2011. It is expected the 2011 service charge amount coupled with
City Council Meeting of November 1, 2010 (Item No. 6c(6))
Subject: 2011 Budget and Property Owner Service Charges for Special Service District No. 6 Page 2
the 2010 year end operating reserve will allow the district to achieve the goal
of a 50% operating reserve by the end of 2011.
FINANCIAL OR BUDGET CONSIDERATION:
The City incurs service charges within this district for properties located at 3575 Wooddale Avenue,
5814 36th St W. and 5816 36th St W. The proposed total service charges for 2011 are $1,650.
VISION CONSIDERATION:
Not applicable.
Attachments: 2011 Proposed Budget
Resolution w/2011 Service Charges Attachment A
Prepared by: John Altepeter, Facilities Superintendent
Reviewed by: Brian Hoffman, Director of Inspections
Approved by: Tom Harmening, City Manager
City Council Meeting of November 1, 2010 (Item No. 6c(6))
Subject: 2011 Budget and Property Owner Service Charges for Special Service District No. 6 Page 3
CITY OF ST. LOUIS PARK
Special Service District No. 6
2011 Budget
No.
Item
2010 Revised
Budget
2011
Proposed
Budget
6212 GENERAL SUPPLIES 400 400
6224 LANDSCAPING MATERIALS 2,000 2,500
6223.650 BANNER REPLACEMENT 0 0
6410 GENERAL PROFFESSIONAL
SERVICES
00
6410.678 SSD Mgmt Services 2,500 2,500
6630.772 SSD – Snow Removal 0 50
6630.773 SSD - Site Maintenance 1,000 1,000
6630.774 SSD – Banner Install/Removal 1,000 1,000
6630.775 SSD – Irrigation Service 3,500 3,300
6630.776 SSD – Decorative Install 3,500 3,500
6630.777 SSD – Landscape Service 9,000 9,000
6950 LEGAL NOTICES 150 150
7106 PUBLIC LIABILITY INSURANCE 400 80
7207.880 SSD Infrastructure Repair 1,000 1,000
7301.890 SSD Pedestrian 0 0
7302 GARBAGE/REFUSE SERVICE 0 0
TOTAL EXPENDITURES 24,450 24,480
City Council Meeting of November 1, 2010 (Item No. 6c(6))
Subject: 2011 Budget and Property Owner Service Charges for Special Service District No. 6 Page 4
RESOLUTION NO. 10 -____
RESOLUTION APPROVING 2011 BUDGET
AND PROPERTY OWNER SERVICE CHARGES FOR
SPECIAL SERVICE DISTRICT NO. 6
WHEREAS, pursuant to Ordinance No. 2374-09, the City Council created Special Service
District No. 6 (the “District”). The specific properties located within the District are identified on
Attachment “A” attached hereto; and
WHEREAS, pursuant to Resolution No. 09-078, the City Council is authorized to impose
service charges within the District on a multi-year basis through and including the year 2019 for
taxes payable in said year; and
WHEREAS, pursuant to Section 2.04 of Resolution No. 09-078, the maximum budget to
be imposed in any year will be subject to adjustment calculations based on Consumer Price Index
(CPI) data for the Minneapolis/St. Paul Metropolitan Area; and
WHEREAS, pursuant to Section 3 of Resolution No. 09-045, the Service Charges shall be
payable and collected at the same time and in the same manner as provided for payment and
collection of ad valorem taxes; and
WHEREAS, the City is required by Statute to certify assessments to the County by
November 26, 2010.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of St. Louis
Park as follows:
1. The 2011Budget for Special Service District No. 6 of $24,480 is hereby approved as
recommended by the Special Service District No. 6 Advisory Board.
2. The authorized 2011 Service Charge for Special Service District No. 6 is $18,000 in
the amounts and against the properties specified on Attachment “A” attached to this Resolution.
Reviewed for Administration: Adopted by the City Council November 1, 2010
City Manager Mayor
Attest:
City Clerk
City Council Meeting of November 1, 2010 (Item No. 6c(6))
Subject: 2011 Budget and Property OwnerService Charges for Special Service District No. 6 Page 5
Meeting Date: November 1, 2010
Agenda Item #: 8a
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
2011 Employer Benefits Contribution.
RECOMMENDED ACTION:
Motion to approve Resolution establishing 2011 Employer Benefits Contribution.
POLICY CONSIDERATION:
Does Council approve the recommended amount for the 2011 employer benefits contribution?
BACKGROUND:
This report details the City’s benefits planned for 2011, and staff’s recommendation for setting the
employer contribution for 2011. Staff is recommending increasing the City’s contribution amount
by $65/month (from $750 to $815/month).
Medical Insurance:
The City has been insured through Blue Cross/Blue Shield since 2007. A renewal quote from BCBS
for 2011 initially came in at approximately an 18.34% increase. The City has a Benefits Committee
that consists of employees represented by all departments and all union groups. The purpose of the
Committee is to help educate staff on benefits and to get a pulse on what our staff is interested in
seeing in our benefits design. As in past years, benefit information was reviewed with the Benefits
Committee. After analysis of our City’s claims experience and market conditions, the Committee
recommended to not go out to bid but try to negotiate a lower increase with BCBS. We were
pleased that BCBS reduced their renewal to a 17% increase for 2011.
There are a few minor plan design changes for 2011, but these are enhancements to the plans to
comply with new federal health care reform laws.
Our health insurance rates continue to be lower than most other comparable cities as well as the
LOGIS group. We will continue to offer health insurance to our employees with BCBS in 2011 as
follows:
2011 Medical Insurance Monthly Premiums
(Average 17% Increase for 2011)
Aware (Open Plan Design) 2010 2011
Single $ 485.00 $ 550.50
Employee + Spouse $1,067.00 $1,211.00
Employee + Child(ren) $1,019.00 $1,159.50
Family $1,359.50 $1,543.00
City Council Meeting of November 1, 2010 (Item No. 8a) Page 2
Subject: 2011 Employer Benefits Contribution
Preferred Gold (Select a Network) 2010 2011
Single $ 471.00 $ 538.00
Employee + Spouse $1,037.00 $1,184.50
Employee + Child(ren) $ 989.50 $1,130.00
Family $1,319.50 $1,506.50
High Deductible (VEBA) 2010 2011 Deductible
Single $ 344.00 $ 420.00 $2,500
Employee + Spouse $ 756.50 $ 924.00 $5,000
Employee + Child(ren) $ 721.00 $ 880.50 $5,000
Family $ 961.50 $1,174.50 $5,000
Voluntary Employee Beneficiary Association (VEBA) Refresher
The City continues to offer a Health Reimbursement Arrangement (HRA) with a VEBA funding
mechanism in coordination with the High Deductible Health Plan. Funds from the employee’s
monthly employer contribution will be placed in a VEBA trust in an individual’s name available for
reimbursement of eligible medical expenses. VEBA funds not spent will stay with the individual and
roll over each year for future expenses. VEBA funds are set aside tax free, earn tax free interest, and
are reimbursed tax free. The VEBA account stays with the individual even after they leave
employment and can be used for reimbursement of qualified medical expenses.
Dental Insurance:
We are a member of an alliance of cities who bid on dental rates together. We were required to
request bids for 2011 and received several favorable quotes. Delta Dental came in with the most
favorable quote with no plan design changes, a 3% rate increase for 2011, and a 24-month rate
guarantee. Dental is a voluntary program for our employees.
2011 Monthly Dental Rates with Delta Dental
(3% Increase)
2010 2011
Single $41.10 $42.35
Family $93.45 $96.25
Life Insurance:
We are pleased to continue our life insurance program through Prudential Life with no rate increase
and a rate guarantee for 2010 and 2011. In our basic life insurance plan, all employees receive a
mandatory benefit of $10,000 and a supplemental option to purchase additional insurance up to
$500,000 as well as spouse and dependent life insurance. Exempt employees are provided with an
additional basic insurance amount of 1.5 times their salary.
Long Term Disability (LTD):
LTD is a voluntary benefit for our non-exempt employees and is provided to our exempt employees
at no cost. Like dental insurance, we are banded together with other metro area cities in an alliance
City Council Meeting of November 1, 2010 (Item No. 8a) Page 3
Subject: 2011 Employer Benefits Contribution
to find premium savings in a group bid. 2011 is the third and final year of our agreement with The
Hartford for LTD coverage. There are no changes to the rates or plan designs for 2011.
Long Term Care (LTC):
LTC is a new voluntary benefit that was offered to our staff in September, 2010. Long Term Care
Insurance provides coverage for employees and spouses who may need nursing home, assisted living,
home health, or other care. Coverage is provided through the Municipal Pool and rates are set for
the entire group. Employees who participate in this program are required to pay the full premium.
Deferred Compensation:
The City offers four deferred compensation programs (457 plans). Deferred compensation is a
program that allows employees to invest today for retirement. Federal and (in most cases) state
income taxes are deferred until assets are withdrawn, usually during retirement when employees may
be in a lower tax bracket. This is a voluntary program for employees.
During 2010 contract negotiations, Patrol and Sergeants added new language in their contracts
which states: “The Employer will contribute to the deferred compensation account of each eligible
employee according to the condition: City contribution $10 per pay period with a minimum
employee contribution of $50 per pay period.” This language expires 12/31/11. This additional
deferred compensation employer contribution for these two groups is above the amount budgeted
for 2011. (Estimated actual annual cost is $6,760 for those currently enrolled in 2010. If all
participate, the estimated annual cost to the City would be $11,960.)
Recommendation for 2011 Employer Contribution:
Due to budget constraints, no increase in employer contributions were made and employees were
responsible for 100% of the premium increase in 2010.
For 2011, staff recommends a $65 increase (from $750/month to $815/month) to the monthly
employer contribution for all full-time benefit earning employees, pro-rated for part-time employees.
FINANCIAL OR BUDGET CONSIDERATION:
The amount recommended for approval of the employer contribution for benefits (insurance) has
been included in the 2011 budget.
VISION CONSIDERATION:
Not Applicable
Attachments: Resolution
Prepared by: Ali Fosse, HR Coordinator
Reviewed by: Nancy Deno Gohman, Deputy City Manager/HR Director
Approved by: Tom Harmening, City Manager
City Council Meeting of November 1, 2010 (Item No. 8a) Page 4
Subject: 2011 Employer Benefits Contribution
RESOLUTION NO. 10-____
RESOLUTION ESTABLISHING
2011 EMPLOYER BENEFITS CONTRIBUTION
WHEREAS, the City Council has established a benefit plan that provides an effective means for
providing employee group benefits; and
WHEREAS, the City Council establishes rates and plans for each calendar year; and
WHEREAS, the administration of such plans will be in accordance with plan documents as
approved by the City Manager, who will also set policy and procedures for benefit level classification
and administration of plans.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of St. Louis Park,
the following changes for 2011 benefits:
1. Effective January 1, 2011, the monthly contribution of benefit dollars from the City for non-
union regular employees, including the City Manager, who work at least 30 hours per week,
be set at $815 per month.
2. Effective January 1, 2011, the monthly contribution of benefit dollars from the City for non-
union regular employees working 20 through 29 hours per week shall be set at 50% of the
full time monthly contribution.
3. The City will continue to administer other benefit programs.
4. The appropriate City officials are hereby authorized and directed to deduct the balance of
any sum premium from the compensation of an employee or officer and remit to the insurer
under an approved contract the employee’s or officer’s share of any such premium.
Reviewed for Administration: Adopted by the City Council November 1, 2010
City Manager
Mayor
Attest:
City Clerk
Meeting Date: November 1, 2010
Agenda Item #: 8b
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other: Special Meeting
TITLE:
2nd Reading - Franchise Fee Ordinance Amendments.
RECOMMENDED ACTION:
Motion to adopt second reading of an ordinance amending and restating Ordinance No. 2244-03
imposing a franchise fee on Xcel Energy.
Motion to adopt second reading of an ordinance amending and restating Ordinance No. 2245-03
imposing a franchise fee on CenterPoint Energy.
POLICY CONSIDERATION:
Does the City Council wish to increase the franchise fees for both Xcel Energy and CenterPoint
Energy to assist in funding the City’s Pavement Management Program?
BACKGROUND:
The City Council acted to implement franchise fees on CenterPoint Energy and Xcel Energy in
January of 2004. These franchise fees have not changed since they were first implemented by
Council. Franchise fees in St. Louis Park are used in their entirety to assist in funding the cost the
City experiences to maintain, reconstruct and repair the street system via the City’s Pavement
Management Program. Neither General Fund dollars nor special assessments to property owners are
used to fund this program. The franchise fee is essentially a user fee collected from customers on
their utility bill and paid to CenterPoint and Xcel. The utility then functions essentially as a pass
through entity with the franchise fee revenue being remitted to the City of St. Louis Park.
Given funding deficits projected for the City’s Pavement Management Fund over the next ten years,
in 2009 the City Council inquired about the City’s ability to increase franchise fees to insure the
Pavement Management Program could be continued and fully funded. Based on discussions with
CenterPoint and Xcel, there is no opposition for the City to increase the franchise fees to assist in
funding the Pavement Management Program. Further, it was the goal of the City to negotiate an
agreement with the utilities that allowed for automatic yearly or alternating year increases, but the
ability to do this requires more discussion. Staff will continue to explore this option in the future.
On June 14, 2010, staff provided Council with three different possible franchise fee increases. Based
on the uncertainty of future increases, and the current fee structure compared to most metro cities,
Council directed staff to proceed with a $0.75/month increase per utility to residential customers.
Based on customer class, customers would see increases ranging from $0.75/month per utility for
residential to $8.00/month for large commercial/industrial (see attachment #3). Residential
customers make up approximately 90% of the total customers. Based on the current schedule,
City Council Meeting of November 1, 2010 (Item No. 8b) Page 2
Subject: 2nd Reading - Franchise Fee Ordinance Amendments
which requires two readings of the amended ordinances on October 18 and November 1, and the 60
days needed for the utilities to implement the fee changes, the new fees would take effect February 1,
2011.
Changes Since the First Reading
Since the first reading on October 18, staff has had contact with Xcel Energy related to some of the
language in the amendment to Ordinance No. 2244-03. The 20 year Electric Utility Franchise
Agreement negotiated with Xcel Energy in 1997 states that if franchise fees are imposed on Xcel
Energy, the City cannot collect additional permit fees. Ordinance No. 2244-03 was amended in
2006 to state “the City desires to impose a franchise fee in addition to any permit or other fees
imposed on the Company”. Per the staff report from that time, this was done to express the City’s
intention to change the language in future franchise agreements. In an effort to match the
Ordinance with the current Franchise Agreement, the Ordinance has been changed to read “the City
desires to impose a franchise fee in lieu of any permit or other fees imposed on the Company”. This
will not change how the City currently charges permit fees, as it is bound by the original Franchise
Agreement.
One other minor change has been made to the amendment to Ordinance No. 2244-03, related to
the presentation of the customer classes. In the first reading, a few of the classes were combined
based on the dollar amount of the fee. These classes have now been separated to provide better
clarity. The dollar amounts of the fees for each customer class are the same as they were for the first
reading.
FINANCIAL OR BUDGET CONSIDERATION
Franchise fees have historically generated approximately $920,000 annually, which is used to fund
the Pavement Management Program. Based on the current Long Range Financial Management
Plan, the Pavement Management Fund will have a deficit balance by the end of 2015 if the program
is maintained at its current level. The proposed increases would add approximately $410,000 in
additional revenue to the Pavement Management Program, and provide greater sustainability into
the future. By implementing the proposed franchise fee increases for 2011, St. Louis Park would
still be very competitive with other cities, as the attached information demonstrates. Any approved
additional franchise fees will remain dedicated to funding capital needs.
VISION CONSIDERATION:
Not Applicable.
Attachments: Ordinance Amending and Restating Ordinance #2244-03
Ordinance Amending and Restating Ordinance #2245-03
Proposed Franchise Fee Increases by Utility
Franchise Fee Comparative Info for CenterPoint
Franchise Fee Comparative Info for Xcel
Prepared by: Steven Heintz, Finance Supervisor
Reviewed by: Brian A. Swanson, Controller
Approved by: Tom Harmening, City Manager
ORDINANCE NO. ____-10
CITY OF ST. LOUIS PARK
HENNEPIN COUNTY, MINNESOTA
AN ORDINANCE AMENDING AND RESTATING ORDINANCE NO. 2244-03
IMPOSING A FRANCHISE FEE ON XCEL ENERGY, A MINNESOTA
CORPORATION, ITS SUCCESSORS AND ASSIGNS,
PURSUANT TO FRANCHISE ORDINANCE NO. 2086-97 SECTION 9-610
THE CITY COUNCIL OF THE CITY OF ST. LOUIS PARK ORDAINS:
WHEREAS, the City of St. Louis Park (“City”) granted to Northern States Power
Company, a Minnesota corporation, d/b/a Xcel Energy (“Company”) a franchise for the furnishing
of electric energy to the City, its inhabitants, and others, and for the use of public ways and public
grounds of the City for such purposes, pursuant to St. Louis Park Ordinance No. 2086-97;
WHEREAS, Section 9-610 of Ordinance No. 2086-97 states that the City may impose on
Company a franchise fee by separate ordinance duly adopted by the City Council;
WHEREAS, Section 9-610 of Ordinance No. 2086-97 limits the imposition of any
franchise fee to an amount determined by collecting not more than the amounts indicated in Section
9-610 of Ordinance No. 2086-97 from each customer in the designated company customer
classification for metered service at each and every customer location;
WHEREAS, the City desires to impose a franchise fee in lieu of any permit or other fees
imposed on the Company;
WHEREAS, the collection as a franchise fee of the amounts indicated below from each
customer in the designated company customer classification for metered service at each and every
customer classification is authorized under Section 9-610 of Ordinance No. 2086-97:
Metered Service-Based Fee Schedule
Customer Classification Amount Per Month
Residential $ 2.00
Small C & I with no demand charge $ 4.00
Small C & I with demand charge $13.25
Large C & I $73.00
Municipal Pumping – Non-Demand $4.00
Municipal Pumping – Demand $10.00
City Council Meeting of November 1, 2010 (Item No.8b)
Subject: 2nd Reading - Franchise Fee Ordinance Amendments
Page 3
WHEREAS, at least 60 days have elapsed since service on the Company by certified mail of
the written notice enclosing this proposed ordinance;
NOW, THEREFORE, be it ordained by the City Council of the City of St. Louis Park
that:
1. The recitals set forth above are hereby incorporated into this Ordinance.
2. A franchise fee to be collected in the amounts indicated below from each customer in
the designated company customer classification for metered service at each and every customer
classification is hereby imposed on the Company commencing with its billing month of February
2011, and paid to City quarterly:
Metered Service-Based Fee Schedule
Customer Classification Amount Per Month
Residential $ 2.00
Small C & I with no demand charge $ 4.00
Small C & I with demand charge $13.25
Large C & I $73.00
Municipal Pumping – Non-Demand $4.00
Municipal Pumping – Demand $10.00
3. The franchise fee shall be payable monthly and remitted to the City quarterly. The
Company shall pay the fee based upon the amount billed its customers subject to subsequent
reductions to account for uncollectibles or customer refunds. The Company agrees to make its
billing and related records available for inspection by the City at reasonable times.
This ordinance shall be effective 60 days after service on the Company by certified mail of
written notice enclosing the ordinance as adopted.
ADOPTED this ______ day of ____________, 2010, by the City Council of the City of
St. Louis Park.
Reviewed for Administration: Adopted by the City Council ___________
____ _
Thomas K. Harmening, City Manager Jeffrey W. Jacobs, Mayor
Attest: Approved as to Form and Execution:
________
Nancy Stroth, City Clerk City Attorney
City Council Meeting of November 1, 2010 (Item No.8b)
Subject: 2nd Reading - Franchise Fee Ordinance Amendments
Page 4
SUMMARY
ORDINANCE NO.____-10
AN ORDINANCE AMENDING AND RESTATING ORDINANCE NO. 2244-03
IMPOSING A FRANCHISE FEE ON XCEL ENERGY, A MINNESOTA
CORPORATION, ITS SUCCESSORS AND ASSIGNS,
PURSUANT TO FRANCHISE ORDINANCE NO. 2086-97 SECTION 9-610
This ordinance increases the franchise fees charged to Xcel Energy beginning February 1, 2011.
This ordinance shall be effective 60 days after service on the Company by certified mail of written
notice enclosing the ordinance as adopted.
Adopted by the City Council November 1, 2010
Jeffrey W. Jacobs /s/
Mayor
A copy of the full text of this ordinance is available for inspection with the City Clerk.
Published in St. Louis Park Sailor:
City Council Meeting of November 1, 2010 (Item No.8b)
Subject: 2nd Reading - Franchise Fee Ordinance Amendments
Page 5
ORDINANCE NO. _______-10
CITY OF ST. LOUIS PARK
HENNEPIN COUNTY, MINNESOTA
AN ORDINANCE AMENDING AND RESTATING ORDINANCE
NO. 2245-03 IMPOSING A FRANCHISE FEE ON CENTERPOINT
ENERGY MINNEGASCO, INC., A MINNESOTA CORPORATION,
ITS SUCCESSORS AND ASSIGNS, PURSUANT TO FRANCHISE
ORDINANCE NO. 2236-03, SECTION 7.1
THE CITY COUNCIL OF THE CITY OF ST. LOUIS PARK ORDAINS:
WHEREAS, the City of St. Louis Park (“City”) granted to Centerpoint Energy
Minnegasco, Inc. (“Company”) a franchise for the transportation, distribution, manufacture and sale
of gas energy for public and private use and to use the public ground of the City of St. Louis Park for
such purposes, pursuant to St. Louis Park Ordinance No. 2236-03;
WHEREAS, Section 7.1 of Ordinance No. 2236-03 states that the City may impose on
Company a franchise fee by separate ordinance duly adopted by the City Council;
WHEREAS, the City desires to impose a franchise fee in addition to any permit or other
fees imposed on the Company;
WHEREAS, at least 60 days have elapsed since service on the Company by certified mail of
the written notice enclosing this proposed ordinance;
NOW, THEREFORE, be it ordained by the City Council of the City of St. Louis Park that:
1. The recitals set forth above are hereby incorporated into this Ordinance.
2. A franchise fee to be collected in the amounts indicated below from each customer in the
designated company customer classification for metered service at each and every customer
classification is hereby imposed on the Company:
Metered Service-Based Fee Schedule
Customer Classification Fee Per Account Per Month
Residential $ 2.00
Commercial - A $ 2.00
Commercial/Industrial - B $ 4.00
Commercial/Industrial - C $13.25
Small Dual Fuel A&B $13.25
Large Dual Fuel $73.00
City Council Meeting of November 1, 2010 (Item No.8b)
Subject: 2nd Reading - Franchise Fee Ordinance Amendments
Page 6
3. The franchise fee shall be payable monthly and remitted to the City quarterly. The
Company shall pay the fee based upon the amount billed its customers subject to subsequent
reductions to account for uncollectibles or customer refunds. The Company agrees to make its
billing and related records available for inspection by the City at reasonable times.
This ordinance shall be effective 60 days after service on the Company by certified mail of
written notice enclosing the ordinance as adopted.
ADOPTED this ______ day of ____________, 2010, by the City Council of the City of
St. Louis Park.
Reviewed for Administration: Adopted by the City Council ___________
____
Thomas K. Harmening, City Manager Jeffrey W. Jacobs, Mayor
Attest: Approved as to Form and Execution:
____
Nancy Stroth, City Clerk City Attorney
City Council Meeting of November 1, 2010 (Item No.8b)
Subject: 2nd Reading - Franchise Fee Ordinance Amendments
Page 7
SUMMARY
ORDINANCE NO.____-10
AN ORDINANCE AMENDING AND RESTATING ORDINANCE
NO. 2245-03 IMPOSING A FRANCHISE FEE ON CENTERPOINT
ENERGY MINNEGASCO, INC., A MINNESOTA CORPORATION,
ITS SUCCESSORS AND ASSIGNS, PURSUANT TO FRANCHISE
ORDINANCE NO. 2236-03, SECTION 7.1
This ordinance increases the franchise fees charged to CenterPoint Energy beginning February 1,
2011.
This ordinance shall be effective 60 days after service on the Company by certified mail of written
notice enclosing the ordinance as adopted.
Adopted by the City Council November 1, 2010
Jeffrey W. Jacobs /s/
Mayor
A copy of the full text of this ordinance is available for inspection with the City Clerk.
Published in St. Louis Park Sailor:
City Council Meeting of November 1, 2010 (Item No.8b)
Subject: 2nd Reading - Franchise Fee Ordinance Amendments
Page 8
City of St Louis Park, Minnesota
2011 Proposed Franchise Fees
Franchise Fees Increases by Utility
Xcel - Electric
CUSTOMER CLASS
AVERAGE
MONTHLY
CUSTOMER
COUNT
2010 MONTHLY
FLAT FEE
2011 New Fee
Proposal
Increase 2010 to
2011
Residential*22,306 $1.25 $2.00 $0.75
Small C&I – Non-Demand*1,355 $4.00 $4.00 $0.00
Small C&I – Demand 627 $10.00 $13.25 $3.25
Large C&I 146 $65.00 $73.00 $8.00
Public Street Lighting 75
not exempted
but fee not applied
Municipal Pumping – Non-Demand 21 $4.00 $4.00 $0.00
Municipal Pumping – Demand 18 $10.00 $10.00 $0.00
Total 24,548
CenterPoint - Heating Gas
CUSTOMER CLASS
AVERAGE
MONTHLY
CUSTOMER
COUNT
2010 MONTHLY
FLAT FEE
2011 New Fee
Proposal
Increase 2010 to
2011
Residential 15,666 $1.25 $2.00 $0.75
Commercial A 584 $1.25 $2.00 $0.75
Commercial B 398 $4.00 $4.00 $0.00
Commercial C 550 $10.00 $13.25 $3.25
Small Dual Fuel A&B 79 $10.00 $13.25 $3.25
Large Dual Fuel 4 $65.00 $73.00 $8.00
Total 17,281
10/28/2010
City Council Meeting of November 1, 2010 (Item No.8b)
Subject: 2nd Reading - Franchise Fee Ordinance Amendments
Page 9
CITY OF ST. LOUIS PARK
FRANCHISE FEE ANALYSIS
COMPARISONS TO OTHER COMMUNITIES
CenterPoint Franchise Fees
Flat Rates
City Res Comm A Comm B Comm C SVDF A SVDF B LVDF
Afton 2.00 4.00 5.00 5.00 5.00 5.00 5.00
Anoka 2.75 2.75 8.00 35.00 75.00 300.00 900.00
Benson 2.00 3.33 4.00 10.00 13.33 10.00 50.00
Blue Earth 2.00 3.00 3.00 3.00 3.00 3.00 3.00
Brooklyn Center 1.52 1.58 5.15 20.60 51.50 98.88 98.88
Champlin 2.50 2.50 8.00 35.00 70.00 125.00 125.00
Cottage Grove 1.25 3.25 6.25 6.25 12.50 12.50 18.75
Deephaven 2.50 2.50 2.50 2.50 2.50 2.50 2.50
Excelsior 2.50 2.50 2.50 2.50 2.50 2.50 2.50
Hopkins 1.00 1.00 3.00 9.00 18.00 63.00 63.00
Little Falls 1.00 5.00 5.00 5.00 5.00 5.00 5.00
Long Prairie 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Mankato 0.95 2.50 5.25 12.00 15.00 20.00 25.00
Morris 2.00 5.00 9.00 27.00 35.00 35.00 750.00
Mound 2.00 2.00 2.00 2.00 2.00 2.00 2.00
New Hope 1.50 3.00 6.00 20.00 30.00 40.00 60.00
North Mankato 1.00 5.00 10.00 15.00 20.00 30.00 75.00
Oakdale 1.00 4.50 4.50 7.50 15.00 15.00 15.00
Prior Lake 1.50 1.50 5.00 5.00 10.00 10.00 50.00
Richfield 1.65 1.65 5.10 11.33 11.33 11.33 11.33
Waseca 1.40 1.80 5.00 16.00 100.00 150.00 300.00
Average 1.67$ 2.83$ 5.01$ 11.94$ 23.70$ 44.84$ 122.05$
St. Louis Park (proposed) $2.00 $2.00 $4.00 $13.25 $13.25 $13.25 $73.00
City Council Meeting of November 1, 2010 (Item No.8b)
Subject: 2nd Reading - Franchise Fee Ordinance Amendments
Page 10
CITY OF ST. LOUIS PARK
FRANCHISE FEE ANALYSIS
COMPARISONS TO OTHER COMMUNITIES
Xcel Franchise Fees
Flat Rates
Sm C/I Sm C/I Mun Pump Mun Pump
City Res Non-Demand Demand Lg C/I St Lights Non-Demand Demand
Afton 2.00 2.00 5.00 5.00 1.00 1.00 1.00
Baker (U) 3.25 3.25 0.00 0.00 0.00 0.00 0.00
Brooklyn Center 1.52 3.10 20.60 99.00 12.40 12.40 12.40
Champlin 2.50 8.00 35.00 125.00 15.00 15.00 15.00
Chisago City 1.30 5.00 15.00 55.00 5.00 5.00 15.00
Circle Pines 2.75 3.00 35.00 0.00 3.00 0.00 0.00
Cottage Grove 1.25 1.25 6.25 25.00 2.50 0.63 6.25
Deephaven 2.50 2.50 2.50 2.50 2.50 2.50 2.50
Dilworth 1.75 4.00 14.00 91.00 0.00 4.00 14.00
Excelsior 2.50 2.50 2.50 2.50 2.50 2.50 2.50
Faribault 1.35 1.60 32.00 280.00 0.00 0.00 0.00
Goodview 2.75 3.00 25.00 110.00 25.00 2.50 10.00
Grant 2.35 2.00 14.00 75.00 2.00 2.00 2.00
Hopkins 1.00 2.00 9.00 63.00 0.00 0.00 0.00
Lindstrom 1.30 5.00 15.00 55.00 5.00 5.00 15.00
Little Canada 1.75 4.00 24.00 0.00 15.00 1.00 7.00
Mahtomedi 1.30 1.38 14.40 110.28 12.71 0.63 14.84
Mankato 0.50 1.00 10.00 130.00 1.00 0.25 1.00
Maplewood 0.50 1.00 6.00 45.00 0.50 0.50 0.50
Minnetonka 2.50 4.50 4.50 4.50 0.00 4.50 4.50
Monticello 1.95 5.50 31.00 190.00 12.00 12.00 31.00
Mound 2.00 2.00 2.00 2.00 2.00 2.00 2.00
New Hope 1.50 4.50 9.00 36.00 4.50 4.50 4.50
Newport 0.50 1.00 6.00 50.00 4.00 1.00 5.00
North Mankato 0.75 1.10 9.25 125.00 13.25 1.10 9.25
Oakdale 1.00 2.00 9.00 7.50 6.00 1.50 7.50
Prior Lake 1.50 5.00 10.00 50.00 0.00 0.00 0.00
Richfield 1.65 5.10 11.33 73.65 0.00 0.00 0.00
Sartell 2.75 2.75 2.75 2.75 2.75 2.75 2.75
St. Joseph 1.00 1.75 10.00 8.00 1.00 10.00
St. Michael 2.50 2.50 2.50 10.00 10.00 2.50 10.00
St. Paul Park 1.50 2.00 25.00 335.00 10.00 1.00 5.00
Stillwater 2.00 2.50 18.00 125.00 4.00 2.00 18.00
Watertown 2.00 3.50 15.00 50.00 0.00 12.50 20.00
Average 1.74$ 2.98$ 13.25$ 70.75$ 5.34$ 3.04$ 7.31$
St. Louis Park (proposed)$2.00 $4.00 $13.25 $73.00 $0.00 $4.00 $10.00
City Council Meeting of November 1, 2010 (Item No.8b)
Subject: 2nd Reading - Franchise Fee Ordinance Amendments
Page 11
Meeting Date: November 1, 2010
Agenda Item #: 8c
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
West End Apartments Parkland and Trail Dedication.
RECOMMENDED ACTION:
Motion to approve an additional parkland and trail dedication fee of $80,500 for the West End
Apartments site at 5310 West16th Street.
POLICY CONSIDERATION:
What is the appropriate Parkland and Trail dedication requirement for the West End Apartments?
BACKGROUND:
The City Council was provided an update on this matter and staffs recommendation as a report for
the September 27 Study Session.
As part of the original West End project approvals and redevelopment agreement from 2008, the
parkland dedication fee for the project was set at $917,000, roughly a 50% reduction from the fee
due if the standard park dedication fee formula was applied to the project. Reducing the fee was
deemed appropriate given the quantity and quality of the public spaces, gathering places, and other
public amenities provided by the development. The fees were based on the development plan at that
time which included a hotel on the site that now will be developed by the Excelsior Group for the
West End Apartments.
The parkland dedication fee for an apartment use is higher than for a hotel. With the introduction
of an apartment building to the West End development, additional parkland and trail dedication
fees are owed. The question becomes how much more should the apartment project pay. To be
consistent with the previous West End project approvals, and in recognition of the very unique, high
amenity environment that is the West End, it is proposed that the City treat the West End
Apartment development as it treated the overall West End development. That would mean the City
would collect an additional $80,500 in parkland and trail fees for the West End Apartments project.
This represents a 50% reduction from the strict application of park and trail fee standards; and, it
credits the apartment site for the portion of Duke’s original parkland dedication fee attributable to
this site. As part of the Shops At West End subdivision approved in 2008, the City collected
$46,435 in park and trail fees attributable to the West End Apartments site.
The parks and trail fee for West End Apartments was discussed with the Parks and Recreation
Advisory Commission for its input at its meeting on October 20th. While Parks and Recreation staff
supported collecting additional fees for the residential development proposal, the Commission had
mixed opinions on what an appropriate fee amount should be and after much discussion voted 4-2
City Council Meeting of November 1, 2010 (Item No. 8c) Page 2
Subject: West End Apartments Parkland and Trail Dedication
to not recommend the proposed $80,500 fee. The Commission’s vote reflected some members’
belief that they needed to vote in support of a higher fee as a show of commitment to sustaining the
City’s park system and the desire for as much funding as they could get. Another main reason for
the recommendation was a concern about setting a precedent of accepting less than 100 percent of
the park and trail dedication fee. Others on the Commission and staff thought the proposed fee was
fair in light of the uniqueness of the West End Apartments and the West End development overall.
West End Apartments Setting
The West End Apartments will exist in a very unique setting. The apartments are on a separate
parcel and under separate ownership; however they would not be possible as a true stand alone
development. It is intimately and completely interconnected to the rest of the West End and is best
understood as a piece of the larger environment in which it is located. The 35+ acre West End
project is probably the most amenity rich and complete trail/sidewalk environment in the city. The
majority of that environment has been paid for and will be maintained by the private developer; and
yet, the connections and amenities provided at the West End are open to the public and of great
value to the broader community. The pedestrian connections provided by the extension of W16th
Street through to the Hwy 100 underpass; and, the enhancements to Park Place Blvd and the trail
on the west side of Park Place Blvd are of particular note.
The unusual circumstance of a residential development within a commercial site resulted in a
requirement for much more DORA than the same project in a residential zoning district. A DORA
of roughly 5,600 square feet would be required if the site was zoned residential. In this case, roughly
15,000 SF of DORA was provided because the site is zoned Office. The West End apartments
provided 80% of DORA on site which meant mostly roof top gardens and terraces at great expense
because of the compact site. The rest of the DORA (20%) was met from off-site improvements in
the rest of the West End development.
FINANCIAL OR BUDGET CONSIDERATION:
The proposed West End apartment project parkland and trail dedication fees will increase the City’s
funds for park projects in the community by $80,500. The City previously received $46,435 in
parks and trails fees attributable to this site.
VISION CONSIDERATION:
The West End project and West End Apartments are consistent with the City’s vision, especially the
strategic directions concerning gathering places, public art, trails, sidewalks, housing diversity and
transportation.
Attachments: Excerpt of the draft Parks and Recreation Advisory Commission Meeting Minutes
Prepared by: Sean Walther, Senior Planner
Reviewed by: Meg McMonigal, Planning & Zoning Supervisor
Kevin Locke, Community Development Director
Cindy Walsh, Parks & Recreation Director
Approved by: Tom Harmening, City Manager
City Council Meeting of November 1, 2010 (Item No. 8c) Page 3
Subject: West End Apartments Parkland and Trail Dedication
Draft Parks & Recreation Advisory Commission October 20, 2010 Meeting Minutes
a. Park Dedication – West End Residential (Sean Walther)
Sean Walther, Senior Planner, and new Commission members introduced themselves.
Members were provided a background on the West End project from Mr. Walther. The
West End is currently 70% leased and continues to obtain retail and restaurant tenants. Mr.
Walther indicated Utica Avenue is scheduled to be redone in 2012 when storm sewers are
renovated. In 2010, Duke Realty received the Watershed District Hero Award and made
great improvements to storm water in the West End area. This project quadrupled their
2020 annual phosphorus reduction goal for Brownie Lake.
Mr. Walther indicated the original proposal of a hotel development has changed and a 120-
unit apartment complex is now being proposed. The comprehensive plan did not include
public parks in the West End area, but the area does include gathering spaces in private
sections which has been successful. The private development provides maintenance of the
streetscape and gathering spaces within the planned unit development. It is a challenge to
include green space in the area of the project. City Council encouraged the developer to
provide outdoor recreation area, advised Mr. Walther, and the developer responded with a
proposal including green area on the roof (three rooftop terraces), including passive and
active outdoor recreational amenities including a pool and a green roof, as well as indoor
amenities.
The original West End Project had Tax Increment Funding that went into the project and
the development paid $917,000 to park dedication with approximately $900,000 forgiven.
The city’s subdivision ordinance reads if the density of subdivision development is increased,
the city should review for reconsideration of park land and/or cash contribution
requirements.
Staff is proposing a similar 50% reduction in park dedication for the proposed apartment
building, and recognizing the park dedication fees already paid for the hotel use in 2008,
which would equal $80,500 in park and trail dedication fees.
Ms. Barberot suggested include grass on the roof which is low maintenance and advised
buildings in New York City have been grassed which also reduces energy drastically. Duke
Realty as been a leader in environmental actions indicated Ms. Walsh. Mr. Walther
commented that a green roof is included on the second floor terrace. Also, The West End
shopping center includes green roof components that capture rain water. In addition, they
have slot drains in sidewalks to capture rain water. Mr. Walther advised Green roofs are an
option but have had a lot of mixed responses on how effective they are in energy savings and
how or when they pay back, Mr. Walther commented. They are more costly and he is unsure
what a reasonable payback is for this particular development.
City Council Meeting of November 1, 2010 (Item No. 8c) Page 4
Subject: West End Apartments Parkland and Trail Dedication
Mr. Hagemann inquired on public art in area. Mr. Walther advised public art was included
as part of the entire West End project. Duke Realty is vested in public art and has helped fix
Foster Wheeler’s piece, advised Ms. Walsh. Ms. Barberot inquired if the Costco area is part
of the project. Mr. Walther responded that it is not. He added that Costco and other
adjoining property owners are participating in a special service district for Park Place
Boulevard so the maintenance of landscaping, irrigation, etc. is not paid by the City, but
rather by neighboring parcels.
Mr. Hallfin would like to acquire full park dedication funds from the project. Mr.
Hawkinson is concerned allowing partial receipt of park dedication funds on this project
would set precedence and would be acceptable in the future for other projects. Mr. Walther
indicated staff views the apartment proposal as part of the West End project, and unique
from past and future developments.
Commission members discussed differing opinions of the park dedication acceptance.
Members want to be cooperative yet want to ensure the city has a sustainable park system.
Members were concerned about setting a precedent for future developments. Mr.
Hagemann and Mr. Foulkes voiced their opinion on the risk of losing park dedication funds
if the development does not proceed at all and recommends the Commission accept what
can be reasonably acquired. The Commission should recognize the improvements to the
streets and sidewalks the development has made and the quality of the designed outdoor
recreation area provided in the West End Apartments and The Shops at West End as a
whole, including public art. Members want to retain their credibility with the city but also
want to ensure a sustainable park system which is partially funded with park dedication.
Members were concerned that the decision regarding park dedication has already been
approved. Mr. Walther explained the decision has not been made. City Council has received
a written report in a recent Study Session but action on the item is scheduled for the
November 1 City Council meeting. The PRAC held no meetings in the summer so there
wasn’t an opportunity to discuss the site plan when the PUD major amendment application
was being reviewed. Mr. Walther indicated. Members discussed past practice and Ms. Walsh
advised park dedication fee in lieu of park space is appropriate in areas where the
comprehensive plan does not call for new park space. The comprehensive plan currently
identifies two areas that could have future residential and parks, but they are not in the
vicinity of The West End. She noted a relatively recent example when the City did require
land dedication as part of a new development. Blackstone Park was identified in the plan,
PRAC asked for the land, and park was created.
It was moved by Commission member Hallfin, seconded by Commission member Barberot,
to request full park and trail dedication fees be obtained from the proposed apartment
complex in West End. The motion passed 4-2 (Commission members Hagemann and
Foulkes opposed).