HomeMy WebLinkAbout2011/08/22 - ADMIN - Agenda Packets - City Council - Study SessionAGENDA
AUGUST 22, 2011
(City Manager Harmening Out)
5:30 p.m. GROUND BREAKING – Wooddale Pointe (3601 Wooddale Avenue)
6:30 p.m. CITY COUNCIL STUDY SESSION – Council Chambers
Discussion Items
1. 6:30 p.m. Future Study Session Agenda Planning – September 12 and September 19, 2011
2. 6:35 p.m. Proposed Civil Penalty Ordinance
3. 7:05 p.m. 2012 Budget Discussion
4. 8:05 p.m. Communications / Meeting Check-In (Verbal)
8:10 p.m. Adjourn
Written Reports
5. July 2011 Monthly Financial Report
6. Southwest LRT Project and Planning Update
7. Proposed Sanitary Sewer Service Line Backwater Valve Program
Auxiliary aids for individuals with disabilities are available upon request.
To make arrangements, please call the Administration Department at
952/924-2525 (TDD 952/924-2518) at least 96 hours in advance of meeting.
Meeting Date: August 22, 2011
Agenda Item #: 1
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Future Study Session Agenda Planning – September 12 and September 19, 2011.
RECOMMENDED ACTION:
The City Council and the City Manager to set the agenda for the regularly scheduled Study
Session on September 12, and a Special Study Session scheduled for September 19, 2011.
POLICY CONSIDERATION:
Does the Council agree with the agendas as proposed?
BACKGROUND:
At each study session, approximately five minutes are set aside to discuss the next study session
agenda. For this purpose, attached please find the tentative agenda and proposed discussion
items for the regularly scheduled Study Session on September 12, and a Special Study Session
scheduled for September 19, 2011.
FINANCIAL OR BUDGET CONSIDERATION:
None.
VISION CONSIDERATION:
None.
Attachment: Future Study Session Agenda Planning - September 12 and September 19, 2011
Prepared by: Debbie Fischer, Office Assistant
Approved by: Tom Harmening, City Manager
Study Session Meeting of August 22, 2011 (Item No. 1) Page 2
Subject: Future Study Session Agenda Planning – September 12 and September 19, 2011
Study Session, September 12, 2011 – 6:30 p.m.
Tentative Discussion Items
1. Future Study Session Agenda Planning – Administrative Services (5 minutes)
2. Residential Survey Follow-Up – Administrative Services/Police/Parks & Rec (60 minutes)
Discuss in further detail what was learned from the Decision Resources Survey and look for
direction from Council on next steps, particularly regarding civic/recreational facilities.
3. Trails & Sidewalks Policy Review – Community Development/Parks & Rec/Public Works
(60 minutes)
Discuss the current sidewalk/trail system policies and costs; review a proposed
sidewalk/trail CIP; and consider resource and policy implications associated with assuming
maintenance responsibilities of all sidewalks in the City.
4. Communications/Meeting Check-In – Administrative Services (5 minutes)
Time for communications between staff and Council will be set aside on every study session
agenda for the purposes of information sharing.
Reports
5. Park Nicollet 3rd Amendment Redevelopment Contract
6. Fiber Optic Study Update
End of Meeting: 8:40 p.m.
Special Study Session, September 19, 2011 – 6:45 p.m.
Tentative Discussion Item
1. SWLRT & Station Area Planning Update – Community Development (30 minutes)
Discuss a potential structure for community input on the pending Southwest LRT designs,
the SW Corridor Community Works projects, and the Beltline Station Area Design
Guidelines planning project.
Meeting Date: August 22, 2011
Agenda Item #: 2
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Proposed Civil Penalty Ordinance.
RECOMMENDED ACTION:
The purpose of this report is to discuss the proposed ordinance with the Council, and receive
direction for the next steps.
POLICY CONSIDERATION:
Does the City Council wish to expand on the existing civil penalties ordinance with an
administrative hearing, and create a process for assessing unpaid penalties to the subject
property?
Does the City Council wish to request the Charter Commission to pursue a Charter Amendment
to insure successful implementation of the Civil Penalty Ordinance?
BACKGROUND:
Staff provided a written report on this topic for the June 13 Study Session. No questions or
concerns were identified at that time.
The city first adopted a civil penalty process in 2001. The intent of the ordinance as described in
the staff report was “… to provide an alternative to the county court system in enforcing
violations of the city’s ordinance code. The City currently issues county citations or files formal
complaints which require the violator’s appearance in court. The civil penalty procedure allows
for another tool for enforcement administered at the City level. Rather than issuing citations and
processing through the county court system, a city citation will be issued and a civil fee imposed.
The intent of this process is to provide a cost effective and efficient method for charging persons
with code violations.”
While the intent of the original ordinance hasn’t changed, the purpose of this amendment is to
better define the steps staff will follow when issuing a citation and processing an appeal. The
existing civil penalty process is voluntary on the part of the person being charged. At any time
the person charged may withdraw from the administrative process at which time the city would
have to begin the process for a criminal complaint. The proposed amendment would make the
civil penalty a mandatory citation and process in a similar manner that a county citation and
process is mandatory.
The amendment will also address the problem of how to handle unpaid fines by creating the
process to assess the unpaid fine to the property owner in a manner similar to a special
assessment. According to the existing ordinance, if the person charged completes the voluntary
civil penalty process and decides not to pay, the city then has to initiate a formal complaint in
court to seek compliance and payment. This combined voluntary administrative and formal
process is time consuming and costly. The proposed amendment will streamline the process and
reduce the cost of code enforcement.
Study Session Meeting of August 22, 2011 (Item No. 2) Page 2
Subject: Proposed Civil Penalty Ordinance
Civil Penalty Process:
The civil penalty process is an administrative penalty process utilized when enforcement of city
code is required. The existing city code refers to the process as an “administrative penalty”
process. However, since 2001 when this code was first adopted, many other cities around the
state have adopted a similar process, and have named it the “civil penalty” process. Since the
civil penalty name has emerged as the recognized name for the process, staff is proposing to
rename the process to be consistent with common practice and references.
A civil penalty is a citation issued to the owner of a property where a code violation exists. The
civil penalty process does not change the current code enforcement process of inspecting and
notifying property owners of violations. It does, however, reduce the time taken to bring difficult
properties into compliance, and it reduces the costs incurred by the city to process code violations.
Existing Code Enforcement Tools:
Often property owners don’t realize there is a violation. The first step in any code enforcement
effort is to educate the property owner and give them a chance to come into compliance. If that
is not successful, staff has one of two enforcement tools available: issuing a county citation
(which is the same style of ticket issued by a police officer) or filing a formal complaint in
district court.
There are, however, problems associated with both of these enforcement tools. These problems
arise from the amount of time it takes the city to process a complaint/violation and the loss of
city control over the process.
Issuing a Citation:
The citation used is the same citation process used by the police department for parking tickets or
traffic violations. Essentially, issuing a citation is issuing a fine. By code, every day a property
remains in violation constitutes a separate violation. Therefore, a citation could be issued every
day until the violation is brought into compliance. This could be an effective negative penalty
that could encourage a violator to come into compliance.
People are often not paying the citations, and Hennepin County does not pursue payment. As a
result, citations often are ineffective in getting violators to comply.
At the end of 2010, staff checked the status of all citations issued, and discovered that 1/3 of the
citations issued by the Community Development and Inspections Departments were not paid.
Spot checking citations issued in 2007 shows that approximately 1/2 of those citations issued
have been paid. The typical citation fine is approximately $42; approximately $30 of that fine
goes to St. Louis Park.
Filing a Formal Complaint:
The alternative to a citation is filing a complaint in district court. This process is time
consuming, expensive, and adds petty misdemeanors to a court agenda filled with more serious
crimes and behavioral issues.
A formal complaint can take 60 or more days from the time staff first made contact with the
property owner to when the judge hears the complaint.
The judge will typically waive all but $100 - $300 of the fine even though the city has incurred
$200 to over $1,000 in staff and legal expenses. Even though the judge may rule that the violator
must come into compliance, there is no leverage to ensure that actually happens without going
back through the courts.
Study Session Meeting of August 22, 2011 (Item No. 2) Page 3
Subject: Proposed Civil Penalty Ordinance
Occasionally, the defendant doesn’t show up for the court appearance. When this happens, the
judge will issue a bench warrant, which effectively closes the file unless the defendant is picked
up on other charges. As a result, the defendant may continue to violate, and the city continues to
be dependent on the court system for enforcement. If the defendant continues to violate, the city
has to re-file a complaint and hope he/she shows up in court this time.
Proposed Civil Penalty Process:
Process:
The civil penalty process does not replace any existing enforcement tool or process. It does,
however, add a more effective and cost efficient tool for staff’s use. The civil penalty is similar
to existing county citation. The three biggest differences are:
1. The entire process is handled by St. Louis Park staff,
2. The entire fine is paid to the city, and
3. The city can gain payment of unpaid fines through the property assessment process.
Most importantly, the process leading up to the issuance of the civil penalty will continue to be
the same as the process followed today. The city’s first goal will remain to gain compliance
through an educational and non-confrontational first contact. Staff will review the violation with
the property owner, work with them to find alternatives and methods to come into compliance,
and give a reasonable amount of time to complete the task. It is expected that most people will
comply with code at this time, just like they always have. However, when a property owner
decides not to comply, staff will choose which enforcement process will most quickly and cost-
effectively gain compliance. Most situations will call for the civil penalty. The most
problematic violations, which are few, will continue to require the formal complaint. The county
citation, most likely, will rarely be used.
Staff Involvement:
In most cases it is expected the property owner will pay the fine. In this case, staff involvement
is minimal. Staff will issue the citation, enter it into the computer records, receive payment and
close the record.
When the property owner does not pay the fine, staff will add an overdue charge to the fee, and
assess the penalty to the property owner. The assessment process is the same process currently
used to assess unpaid utility fees and other charges incurred by the city as a result of property
owner action/inaction. Rather than duplicate the process, staff will simply add the unpaid
penalty to the list of other unpaid fees and the council will act on all of them at the same time.
This way, additional process is not created and additional staff and council time is not required.
Appeals:
In some cases, a property owner may appeal the civil penalty. When this happens, the city will
randomly select a Hearing Officer from the list of lawyers approved by the City Council and
conduct an administrative hearing within 30 days of the appeal. The hearing will be recorded.
The Hearing Officer has the authority to determine that a violation occurred, to dismiss a charge,
to impose the fine established in the City Council approved schedule, and to reduce, stay, or
waive the established amount of the fine either unconditionally or upon compliance with
appropriate conditions.
It is anticipated that appeals will rarely happen. The City of Minnetonka conducts 3-4 appeal
hearings a year. They experience so few mainly because the fines are reasonable and appropriate
for the violation. They also continue to work with property owners to gain compliance, even
Study Session Meeting of August 22, 2011 (Item No. 2) Page 4
Subject: Proposed Civil Penalty Ordinance
after a civil penalty is issued. The goal is to work in a respectful and reasonable manner from the
first contact to resolution of the violation. This approach maintains a good relationship between
property owner and the city, and it seems to avoid appeals. St. Louis Park staff believes this is
the appropriate philosophy. It is the way we currently conduct code enforcement, and we
propose to continue in this manner with the civil penalty process if it is adopted.
Authority to Issue Civil Penalties and Assess Unpaid Fines:
Staff contacted the League of Minnesota Cities to determine what authority is granted to cities to
impose civil penalties and assess unpaid fines. The League informed us that State Statute gives
cities specific authority to impose administrative fines in three areas – certain traffic violations,
liquor laws and tobacco violations. Many cities, however, have adopted civil penalties for a
more broad range of code violations. Authority for this action comes from general police powers
granted a city, not a specific statute.
The League also informed us that State Statute does not specifically give cities the authority to
assess unpaid penalties resulting from civil penalties. However, the lack of specific authority
does not necessarily mean that it can’t be done. Many Charter cities have successfully adopted
Charter language to give their city authority to assess unpaid penalties in a manner similar to
collecting unpaid utility fees or unpaid costs associated with nuisance abatement. While a
Charter Amendment may not be required, the City Attorney believes that if the process is
challenged in court, the city is in a better position to defend the process if authority is derived
from the Charter.
There are many cities in the state that utilize the civil penalty and assessment of unpaid fines
process. For purposes of research, Staff reviewed ordinances from Minnetonka, Hopkins,
Woodbury, Brooklyn Park, and Bloomington. Staff also interviewed staff from Minnetonka and
Brooklyn Park.
NEXT STEPS:
If the Council supports moving forward with a civil penalties program, the next steps would be:
1. Work with the Charter Commission and City Attorney on the needed Charter Amendment.
2. Initiate the Code Amendment Process to incorporate civil penalties process into the City
Code (draft ordinance language is attached).
FINANCIAL OR BUDGET CONSIDERATION:
It is the intent of the civil penalty process to respectfully resolve code violations in a manner that
resolves the issue, reduces staff time, and ensures all fines are paid.
VISION CONSIDERATION:
Effective code enforcement tools help achieve the community vision of providing a well-
maintained and diverse housing stock, and being good environmental stewards.
Attachments: Proposed Draft Ordinance
Proposed Draft Charter Amendment
Proposed Draft Citizen Handbook
Prepared by: Gary Morrison, Assistant Zoning Administrator
Reviewed by: Meg McMonigal, Planning & Zoning Supervisor
Kevin Locke, Community Development Director
Approved by: Tom Harmening, City Manager
Study Session Meeting of August 22, 2011 (Item No. 2) Page 5
Subject: Proposed Civil Penalty Ordinance
SLP PROPOSED ORDINANCE AMENDMENT
Sec. 1-14. Civil Penalties.
(a) Purpose.
(1) Administrative offense procedures established pursuant to this section are intended to
provide the public and the city with an informal, cost effective and expeditious
alternative to traditional criminal charges for violations of certain ordinance provisions.
(2) The procedures are intended to be voluntary on the part of those who have been
charged with administrative offenses. At any time prior to the payment of the
administrative penalty as is provided for hereafter, the individual may withdraw from
participation in the procedures in which event the city may bring criminal charges in
accordance with law. Likewise, the city, in its discretion, may choose not to initiate an
administrative offense and may bring criminal charges in the first instance.
(3) In the event a party participates in the administrative offense procedures but does not
pay the monetary penalty which may be imposed, the city will seek to collect the costs
of the administrative offense procedures as part of a subsequent criminal sentence in the
event the party is charged and is adjudicated guilty of the criminal violation.
(b) Administrative offense defined. An administrative offense is a violation of a provision of
this Code and is subject to the administrative penalties set forth in the schedule of offenses and
penalties referred to in subsection (h), hereafter.
(c) Notice. Any person employed by the city, authorized in writing by the city manager,
shall, upon determining that there has been a violation, notify the violator, or in the case of a
vehicular violation, attach to the vehicle a notice of the violation. Said notice shall set forth the
nature, date and time of violation, the name of the official issuing the notice and the amount of
the scheduled penalty.
(d) Payment. Once such notice is given, the alleged violator may, within seven days of the
time of issuance of the notice, pay the amount set forth on the schedule of penalties for the
violation. The penalty may be paid in person or by mail, and payment shall be deemed to be an
admission of the violation.
(e) Appeal. Any person who is required by the city to pay an administrative penalty may
make a written appeal of the penalty to the city manager, or designee, within seven days of
notice by the city of the penalty. The city manager, or designee, will have authority to reduce the
fine or determine whether the appellant is to be charged with a penalty.
(f) Failure to pay. In the event a party charged with an administrative offense fails to pay the
penalty, a misdemeanor or petty misdemeanor charge may be brought against the alleged violator
in accordance with applicable statutes.
(g) Disposition of penalties. All penalties collected pursuant to this section shall be paid to
the city and may be deposited in the city's general fund.
Study Session Meeting of August 22, 2011 (Item No. 2) Page 6
Subject: Proposed Civil Penalty Ordinance
(h) Offenses and penalties. Offenses which may be charged as administrative offenses and
the penalties for such offenses may be established by resolution of the city council from time to
time and listed in appendix A to this Code.
(i) Subsequent offenses. In the event a party is charged with a subsequent administrative
offense within a 12-month period of paying a penalty for the same or substantially similar
offense, the subsequent administrative penalty shall be increased by $10.00 above the previous
administrative penalty.
***
(a) Purpose. The city council finds that there is a need for alternative methods of enforcing
the city code. While criminal fines and penalties have been the most frequent enforcement
mechanism, there are certain negative consequences for both the city and the accused. The delay
inherent in that system does not ensure prompt resolution. Citizens resent being labeled as
criminals for violations of administrative regulations. The higher burden of proof and the
potential of incarceration do not appear appropriate for most administrative violations. The
criminal process does not always regard city code violations as being important. Accordingly,
the city council finds that the use of administrative citations and the imposition of civil penalties
is a legitimate and necessary alternative method of enforcement. This method of enforcement is
in addition to any other legal remedy that may be pursued for city code violations.
(b) Alternative methods of enforcement. This administrative enforcement procedure seeks to
gain compliance with certain provisions of the city code prior to any formal criminal or civil
court action. The administrative hearing process provided for in this Article shall be in addition
to any other legal or equitable remedy available to the city for city code violations.
(c) General provisions.
(1) A violation of a provision of the city code or a violation of the terms and conditions of
a city approval, including permits and licenses, required and granted under this code is
an administrative offense that may be subject to an administrative citation and civil
penalties. Each day a violation exists constitutes a separate offense.
(2) An administrative offense may be subject to a civil penalty not exceeding $2000.00 per
separate offense.
(3) The city council must adopt by resolution a schedule of fines for offenses initiated by
administration citation. The city council is not bound by that schedule when a matter is
appealed to it for administrative review.
(4) The city council may adopt a schedule of fees to be paid to administrative hearing
officers.
(5) The city manager must adopt procedures for administering the administrative citation
program.
(d) Administrative citation.
(1) A person authorized to enforce provisions of the city code may issue an administrative
citation upon belief that a code violation has occurred. The citation must be issued in
person or by first class mail to the person responsible for the violation. The citation
must state the date, time, and nature of the offense, the identity of the person issuing the
citation, the amount of the scheduled fine, and the manner for paying the fine or
appealing the citation.
Study Session Meeting of August 22, 2011 (Item No. 2) Page 7
Subject: Proposed Civil Penalty Ordinance
(2) The person responsible for the violation must either pay the scheduled fine or request a
hearing within seven days after issuance of the citation. Payment of the fine constitutes
admission of the violation. A late payment fee of 10% of the scheduled fine amount
will be imposed in accordance with section 1-14(h).
(e) Administrative hearing.
(1) The city council will periodically approve a list of lawyers, from which the city
manager will randomly select a hearing officer to hear and determine a matter for
which a hearing is requested. The accused will have the right to request no later than
five days before the date of the hearing that the assigned hearing officer be removed
from the case. One request for each case will be granted automatically by the city
manager. A subsequent request must be directed to the assigned hearing officer who
will decide whether he or she cannot fairly and objectively review the case. The city
enforcement officer may remove a hearing officer only by requesting that the assigned
hearing officer find that he or she cannot fairly and objectively review the case. If such
a finding is made, the officer shall remove himself or herself from the case, and the city
manager will assign another hearing officer. The hearing officer is not a judicial officer
but is a public officer as defined by Minn. Stat. § 609.415. The hearing officer must
not be a city employee. The city manager must establish a procedure for evaluating the
competency of the hearing officers, including comments from accused violators and
city staff. These reports must be provided to the city council.
(2) Upon the hearing officer's own initiative or upon written request of an interested party
demonstrating the need, the officer may issue a subpoena for the attendance of a
witness or the production of books, papers, records or other documents that are material
to the matter being heard. The party requesting the subpoena is responsible for serving
the subpoena in the manner provided for civil actions and for paying the fees and
expenses of a witness. A person served with a subpoena may file an objection with the
hearing officer promptly but no later than the time specified in the subpoena for
compliance. The hearing officer may cancel or modify the subpoena if it is
unreasonable or oppressive. A person who, without just cause, fails or refuses to attend
and testify or to produce the required documents in obedience to a subpoena is guilty of
a misdemeanor. Alternatively, the party requesting the subpoena may seek an order
from district court directing compliance.
(3) Notice of the hearing must be served in person or by mail on the person responsible for
the violation at least 10 days in advance, unless a shorter time is accepted by all
parties. At the hearing, the parties will have the opportunity to present testimony and
question any witnesses, but strict rules of evidence will not apply. The hearing officer
must tape record the hearing and receive testimony and exhibits. The officer must
receive and give weight to evidence, including hearsay evidence, which possesses
probative value commonly accepted by reasonable and prudent people in the conduct of
their affairs.
(4) The hearing officer has the authority to determine that a violation occurred, to dismiss a
citation, to impose the scheduled fine, and to reduce, stay, or waive a scheduled fine
either unconditionally or upon compliance with appropriate conditions. When
imposing a penalty for a violation, the hearing officer may consider any or all of the
following factors:
Study Session Meeting of August 22, 2011 (Item No. 2) Page 8
Subject: Proposed Civil Penalty Ordinance
a. The duration of the violation;
b. The frequency or reoccurrence of the violation;
c. The seriousness of the violation;
d. The history of the violation;
e. The violator's conduct after issuance of the notice of hearing;
f. The good faith effort by the violator to comply;
g. The economic impact of the penalty on the violator;
h. The impact of the violation upon the community; and
i. Any other factors appropriate to a just result.
(5) The hearing officer may exercise discretion to impose a fine for more than one day of a
continuing violation, but only upon a finding that:
a. The violation caused a serious threat of harm to the public health, safety, or welfare
or that
b. the accused intentionally and unreasonably refused to comply with the code
requirement.
(6) The hearing officer's decision and supporting reasons must be in writing.
(7) Except for matters subject to administrative review under section 1-14(f), the decision
of the hearing officer is final without any further right of administrative appeal. In a
matter subject to administrative review under section 1-14(f), the hearing officer's
decision may be appealed to the city council by submitting a request in writing to the
city clerk within 10 days after the hearing officer's decision.
(8) The failure to attend the hearing constitutes a waiver of the violator's rights to an
administrative hearing and an admission of the violation. A hearing officer may waive
this result upon good cause shown. Examples of “good cause” are: death or
incapacitating illness of the accused; a court order requiring the accused to appear for
another hearing at the same time; and lack of proper service of the citation or notice of
the hearing. “Good cause” does not include: forgetfulness and intentional delay.
(f) Administrative review.
(1) The hearing officer's decision in any of the following matters may be appealed by a
party to the city council for administrative review:
a. An alleged failure to obtain a permit, license, or other approval typically granted by
the city council as required by an ordinance;
b. An alleged violation of a permit, license, other approval, or the conditions attached
to the permit, license, or approval, that was granted by the city council; and
c. An alleged violation of regulations governing a person or entity who has received a
license granted by the city council.
(2) The appeal will be heard by the city council after notice served in person or by
registered mail at least 10 days in advance. The parties to the hearing will have an
opportunity to present oral or written arguments regarding the hearing officer's
decision.
(3) The city council must consider the record, the hearing officer's decision, and any
additional arguments before making a determination. The council is not bound by the
hearing officer's decision, but may adopt all or part of the officer's decision. The
council's decision must be in writing.
Study Session Meeting of August 22, 2011 (Item No. 2) Page 9
Subject: Proposed Civil Penalty Ordinance
(4) If the council makes a finding of a violation, it may impose a civil penalty not
exceeding $2000.00 per day per violation, and may consider any or all of the factors
contained in section 1-14(e)4. The council may also reduce, stay, or waive a fine
unconditionally or based on reasonable and appropriate conditions.
(5) In addition to imposing a civil penalty, the council may suspend or revoke a city-issued
license, permit, or other approval associated with the violation, if the procedure in city
code suspension or revocation has been followed. The hearing required in that section
will be satisfied by the hearing before the hearing officer with the right of appeal to the
city council.
(g) Judicial review. An aggrieved party may obtain judicial review of the decision of the
hearing officer or the city council in accordance with state law.
(h) Recovery of civil penalties.
(1) If a civil penalty is not paid within the time specified, it constitutes:
a. A personal obligation of the violator; and
b. A lien upon the real property upon which the violation occurred if the property or
improvements on the property were the subject of the violation and the property
owner was found responsible for that violation.
(2) A lien may be assessed against the property and collected in the same manner as taxes.
The lien may include the administrative and legal costs incurred by the city in
connection with collecting the unpaid administrative penalty. Prior to assessing the lien
against the property, the city must attempt to obtain voluntary payment of the
administrative penalty and provide the property owner listed on the tax record with
notice and an opportunity to be heard.
(3) A personal obligation may be collected by any appropriate legal means.
(4) A late payment fee of 10% of the fine will be assessed for each 30-day period, or part
thereof, that the fine remains unpaid after the due date.
(5) During the time that a civil penalty remains unpaid, no city approval will be granted for
a license, permit, or other city approval sought by the violator or for property under the
violator’s ownership or control.
(6) Failure to pay a fine is grounds for suspending, revoking, denying, or not renewing a
license or permit associated with the violation.
(i) Criminal Penalties. The following are misdemeanors, punishable in accordance with
state law:
(1) Failure, without good cause, to appear at a hearing that was scheduled under section 1-
14(e);
(2) Failure to pay a fine imposed by a hearing officer within 30 days after it was imposed,
or such other time as may be established by the hearing officer, unless the matter is
appealed under section 1-14(f);
(3) Failure to pay a fine imposed by the city council within 30 days after it was imposed, or
such other time as may be established by the city council; and
(4) If the final adjudication in the administrative penalty procedure is a finding of no
violation, then the city may not prosecute a criminal violation in district court based on
the same set of facts. This does not preclude the city from pursuing an administrative
penalty or a criminal conviction for a violation of the same provision of the city code
based on a different set of facts. A different date of violation will constitute a different
set of facts.
Study Session Meeting of August 22, 2011 (Item No. 2) Page 10
Subject: Proposed Civil Penalty Ordinance
(j) Applicable laws. Where differences occur between provisions of this chapter and other
applicable code sections, this chapter applies.
***
Sec. 36-33. Application and review process for conditional use permits and variances.
(a) Application of section provisions. This section shall apply to all conditional use permits
and variances.
(b) General provisions.
***
(13) Duration and enforcement. Conditional use permits and variances shall remain in effect
as long as the conditions stated in the permit or variance are observed. Failure to comply
with the those conditions of the conditional use permit or variance will results in either:
termination of the conditional use permit or variance.
a. A civil penalty; or
b. Termination of the conditional use permit or variance.
Study Session Meeting of August 22, 2011 (Item No. 2) Page 11
Subject: Proposed Civil Penalty Ordinance
HOME RULE CHARTER
The following is Draft language for a Charter Amendment to allow for a process to issue and
appeal Civil Penalties, and for collecting unpaid fines through an assessment process.
PROPOSED CHARTER AMENDMENT
Section 11.05. Civil Penalties.
(1) The City Council may establish by ordinance a procedure for imposing a civil penalty for
any violation of a city ordinance. The procedure must provide an opportunity for any
person charged with a civil penalty to be notified of the penalty and to have an
opportunity to respond to the charge. The procedure must provide an opportunity for the
accused to be heard by a neutral party.
(2) The City Council may provide by ordinance that unpaid civil penalties be collected
through a process similar to a special assessment against real property if the penalty
relates to the maintenance of the property or to an activity, use, or delivery of City service
associated with the property. The ordinance must provide that the City should first
attempt to obtain voluntary payment of the penalty. The ordinance must also provide that
notice and an opportunity to be heard be given to the property owner listed on the official
tax records before the penalty is assessed.
(3) With respect to unpaid civil penalties assessed against real property pursuant to
Paragraph (B) of this Section, the assessment may include a late payment penalty to
cover the administrative and legal costs incurred by the City in connection with collecting
the unpaid penalties.
Administrative Enforcement Program
Citizen Handbook
The City’s Administrative Enforcement Program is used as an alternative to the Hennepin
County Court system to review alleged violations of City Code. The purpose of this
handbook is to provide a summary of the process. Sections of the code will be referenced
throughout the handbook, and the actual code in its entirety can be viewed at the city
website: www.stlouispark.org.
Department of xxxxxxxxxxxxxxxxx
Version date: month day, year
Study Session Meeting of August 22, 2011 (Item No. 2)
Subject: Proposed Administrative Penalties Ordinance Page 12
Table of Contents
CHAPTER 1 – INTRODUCTION
1.1 INTENT
1.2 AUTHORITY
CHAPTER 2 –ADMINISTRATIVE CITATIONS
2.1 AFTER RECEIVING AN ADMINISTRATIVE CITATION.
2.2 PAYING THE FINE.
2.3 REPEAT VIOLATIONS WITHIN 24 MONTHS.
2.4 CONTINUING VIOLATIONS: FINE PER DAY.
2.5 FAILURE TO PAY.
CHAPTER 3 – PRE-HEARING PROCEDURE
3.1 SELECTION OF HEARING OFFICERS
3.2 SELF-DISQUALIFICATION
3.3 DISQUALIFICATION BY PARTY
3.4 HEARING TIME AND DATE
3.5 NOTICE OF HEARING
3.6 CONTINUANCES
3.7 PRE-HEARING COMMUNICATIONS
3.8 SUBPOENAS
CHAPTER 4 – HEARING PROCEDURE
4.1 REPORTING
4.2 FAILURE TO APPEAR
4.3 HEARING INTRODUCTION
4.4 HEARING PROCEDURE
4.5 DECISION
4.6 FILING THE DECISION
CHAPTER 5 – POST-HEARING PROCEDURES
5.1 APPEAL
5.2 TIME TO PAY
5.3 CONSEQUENCES OF FAILURE TO PAY
CHAPTER 6 – ADMINISTRATIVE MATTERS
6.1 HEARING OFFICER’S FEES
6.2 CUSTODY OF FILE
Study Session Meeting of August 22, 2011 (Item No. 2)
Subject: Proposed Administrative Penalties Ordinance Page 13
Chapter 1 – Introduction
1.1 Intent
The St. Louis Park Administrative Penalties Program was created by the City of St.
Louis Park as an alternative forum for enforcing city ordinances. The city previously
used the criminal justice system for enforcement of its ordinances but found that
system to be somewhat unsatisfactory:
a) The delay in that system did not ensure prompt resolution.
b) Citizens resented being labeled as criminals for violations of administrative
regulations.
c) The higher burden of proof and potential of incarceration does not appear
appropriate for most administrative violations.
d) The criminal system does not always regard city ordinance violations as
important.
The Administrative Penalties Program is intended to avoid these disadvantages and to
provide a forum that is more informal and less threatening to alleged violators.
1.2 Authority
The St. Louis Park Charter authorizes the City Council to establish by ordinance a
procedure for imposing a civil penalty not exceeding $2,000 for each violation of a
city ordinance. This procedure must provide an opportunity for the accused to be
heard by a neutral party.
The City Council adopted City Code Chapter XX to govern administrative
enforcement of the ordinances, including imposition of civil penalties. Pursuant to
these sections, enforcement is commenced by the issuance of an administrative
citation. The recipient may pay a fine established by City Council resolution or may
request a hearing. If a hearing is requested, the procedures in this handbook are
followed.
Study Session Meeting of August 22, 2011 (Item No. 2)
Subject: Proposed Administrative Penalties Ordinance Page 14
Chapter 2 –Administrative Citations
2.1 After Receiving an Administrative Citation.
If you receive a citation, you may correct the violation and pay the fine; or if you
want to request a hearing, you must respond within 10 days from the citation date.
The purpose of a hearing is to determine whether or not a violation(s) of the City
Code existed. Codes cannot be changed through the Administrative Enforcement
hearing process.
2.2 Paying the Fine.
The fines for the Administrative Enforcement Program are set forth by the St. Louis
Park City Council through a Resolution defining administrative penalties. The fine
may be paid by credit card, cash, check or money order. Checks or money orders
must be made payable to the City of St. Louis Park for the correct amount. You may
either pay by phone with a credit card, in person at City Hall or mail one copy of the
citation with your check or money order to:
City of St. Louis Park
Administrative Enforcement Program
5005 Minnetonka Blvd
St. Louis Park, MN 55416
NOTE: DO NOT SEND CASH
If the payment arrives more than 30 days after your citation was issued, you will be
required to pay an additional 10% penalty for each 30 day period, or part thereof, that
the fine remains unpaid after the due date.
NOTE: BY PAYING THE FINE, YOU ARE ADMITTING THAT YOU
VIOLATED THE CITY ORDINANCE.
2.3 Repeat Violations within 24 Months.
The fine for a repeat violation will be double the amount of the scheduled fine for the
previous violation, up to a maximum of $2,000. For example, if there were four
occurrences of a violation, and the scheduled fine for the first violation was $50, the
fine for the fourth occurrence would be $400 (first: $50; second: $100; third: $200;
and fourth: $400). The amount that is doubled is the scheduled fine, not the fine
actually imposed.
Study Session Meeting of August 22, 2011 (Item No. 2)
Subject: Proposed Administrative Penalties Ordinance Page 15
2.4 Continuing Violations: Fine per day.
If the citation states that this is a “continuing violation” and that a mandatory
appearance before a Hearing Officer is required, you cannot just pay the fine. You
must appear before a Hearing Officer. A hearing Officer may impose a fine for each
day that the violation has occurred and continues. The Hearing Officer must find that
either:
(1) The violation caused a serious threat of harm to the public health, safety or
welfare, or
(2) The violator intentionally and unreasonably refused to comply with the code
requirement.
2.5 Failure to Pay.
If you do not pay the fine, the city may do one or more of the following:
Add the fine to your property taxes.
Issue additional fines, a formal complaint, or other legal actions if the violation is
not corrected.
Start a criminal proceeding in District Court charging you with the original
violation plus a violation for failing to pay.
Suspend, revoke, or deny a city-issued license or permit that is associated with the
violation.
Abate the violation in accordance with applicable rules and regulations. The
violator and/or property owner are responsible for all associated costs.
Obtain a judgment against you and begin collection procedures.
Study Session Meeting of August 22, 2011 (Item No. 2)
Subject: Proposed Administrative Penalties Ordinance Page 16
Chapter 3 – Pre-Hearing Procedure
3.1 Selection of Hearing Officers
The Program Administrator’s office will randomly select a Hearing Officer from the
list of lawyers approved by the City Council. The Program Administrator will
contact the selected Hearing Officer and indicate the types of cases and the names of
the people involved.
3.2 Self-Disqualification
Upon being assigned to a case, a Hearing Officer must decide if there are grounds for
self-disqualification. Grounds for such disqualification include:
a) Personal interest in the action.
b) Financial interest in the action.
c) Relationship to any party.
d) Former counsel for party. If any member of the Hearing Officer’s firm would be
disqualified under this provision, then the chosen Hearing Officer is also
disqualified.
e) Bias or prejudice.
If grounds for self-disqualification exist, they may be disclosed to the parties in
writing and expressly waived by the parties in writing. Otherwise, the Hearing
Officer must notify the Program Administrator’s office of the disqualification, and
another Hearing Officer will be selected.
3.3 Disqualification by Party
No later than five days before the date of the hearing, any party may file a written
request with the Program Administrator’s office to remove the assigned Hearing
Officer. The first such request by an accused will automatically be granted. Any
subsequent request by an accused for the same matter and any request by the City will
be referred to the assigned Hearing officer, who will decide whether he or she can
fairly and objectively hear the case. The Hearing Officer must issue a written
decision by the date of the hearing. If the Hearing Officer grants the request, he/she
must file the decision with the Program Administrator as quickly as possible to allow
for assignment of another Hearing Officer. If the request is not granted, he/she may
either (a) file the decision with the Program Administrator who will deliver it to the
requesting party or (b) serve it upon the requesting party at the scheduled hearing.
3.4 Hearing Time and Date
The Program Administrator must schedule a hearing to occur within 30 days after
receiving the accused request for a hearing. The Program Administrator’s Office will
contact the Hearing Officer for an available date and schedule the time and place for
the hearing. More than one matter may be scheduled for hearing by the Hearing
Officer.
Study Session Meeting of August 22, 2011 (Item No. 2)
Subject: Proposed Administrative Penalties Ordinance Page 17
3.5 Notice of Hearing
At least 10 days before the scheduled date, the Program Administrator’s office will
send a notice of the hearing date, time, and location to you and all parties, unless a
shorter time is accepted by all parties. The notice will contain the names of the
parties and the type of violation alleged.
3.6 Continuances
A continuance of the hearing may be granted only by the Program Administrator’s
office for good cause shown. Generally, continuances should be for no more than 10
days.
3.7 Pre-Hearing Communications
Except for a subpoena request (see below), the Hearing Officer cannot communicate
with a party unless the other party is present. All scheduling and continuances will be
handled by the Program Administrator’s office.
3.8 Subpoenas
Upon a Hearing Officer’s own initiative or upon written request of a party who
demonstrates the need, the Hearing Officer may authorize issuance of a subpoena for
the attendance of a witness or the production of documents which are material to the
matter being heard. The Hearing Officer is to notify the Program Administrator’s
office who will then obtain the necessary subpoena from the Hennepin County
District Court (which will issue the subpoena based on authority of the St. Louis Park
Charter).
The party requesting the subpoena is responsible for serving it in the same manner as
civil actions and paying fees and expenses of witness. A person served with a
subpoena may file an objection with the Hearing Officer before time for compliance.
The Hearing Officer may cancel or modify the subpoena if it is unreasonable or
oppressive.
The Hearing Officer must notify the Program Administrator’s office if someone fails
to comply with a subpoena. Failure to comply with a subpoena is a misdemeanor and
constitutes contempt of court.
Study Session Meeting of August 22, 2011 (Item No. 2)
Subject: Proposed Administrative Penalties Ordinance Page 18
Chapter 4 – Hearing Procedure
4.1 Reporting
The Hearing Officer is requested to report to the Program Administrator’s office at
least 15 minutes before the scheduled hearing. This will allow for any administrative
tasks and last-minute changes. The Hearing Officer may also review the case files at
this time.
4.2 Failure to Appear
The failure of an accused to appear constitutes an admission of the violation. The
Hearing Officer may proceed to impose a penalty. If the City representatives fail to
appear, the charge must be dismissed. If the absent person contacts the Hearing
Officer or the Program Administrator’s office within a reasonable time after the
scheduled hearing, the Hearing Officer will be asked to rule on whether there was a
good cause for the absence. Examples of good cause are: death or incapacitation
illness of the accused; a court order requiring the person to appear for another hearing
at the same time; and lack of proper service of the citation or notice of the hearing.
Good cause does not include: forgetfulness and intentional delay.
4.3 Hearing Introduction
The Hearing Officer should begin the hearing by introducing him/herself and
emphasizing his/her role as a neutral officer. The Hearing Officer should also explain
his/her role and how the hearing will proceed. The right to appeal the decision should
also be explained at this time.
4.4 Hearing Procedure
The hearing is to be recorded, and the Program Administrator’s office will provide
the recording equipment. A representative from the Program Administrator’s office
may be present to assist with the hearing. The procedure is informal, without strict
rules of evidence. The Hearing Officer should make such rulings and take such
action as deemed necessary to conduct a dignified and orderly hearing. The Hearing
Officer will determine whether to allow opening and/or closing statements. The City
bears the burden of proving a violation and should proceed first.
The Hearing Officer must administer an oath or affirmation to each witness, receive
testimony and exhibits, and give weight to evidence, including hearsay evidence,
which possesses probative value commonly accepted by reasonable and prudent
people in the conduct of their affairs.
Because this is a civil matter, the Hearing Officer must find a violation only if the
greater weight of the evidence supports such a finding.
Study Session Meeting of August 22, 2011 (Item No. 2)
Subject: Proposed Administrative Penalties Ordinance Page 19
4.5 Decision
The Hearing Officer has the authority to determine that a violation occurred, to
dismiss a charge, to impose the fine established in the City Council approved
schedule, and to reduce, stay, or waive the established amount of the fine either
unconditionally or upon compliance with appropriate conditions.
When a violation is found, you may consider any or all of the following factors in
imposing a penalty:
1. Duration of the violation.
2. Frequency of reoccurrence of the violation.
3. Seriousness of the violation.
4. History of the violation.
5. Violator’s conduct after issuance of the notice of hearing.
6. Good faith effort by the violator to comply.
7. Economic impact of the penalty on the violator.
8. Impact of the violation upon the community.
9. Other factors appropriate to a just result.
The Hearing Officer may not impose a fine greater than the established fine, but may
impose a penalty for each day of a continuing violation if:
(a) The violation caused a serious threat of harm to the public health, safety, or
welfare, or
(b) The accused intentionally and unreasonably refused to comply with the City
Code requirement.
4.6 Filing the Decision
The Hearing Officer should announce the decision at the end of the hearing. The
Hearing Officer may, however, take additional time to review evidence and reflect or
because of an emotional party.
The decision will be in writing on a form provided by the city, with a brief
description of the basis for the decision. A copy of the decision will be provided to
the parties either at the conclusion of the hearing, or if the decision was not
announced at the hearing, it will be mailed to the parties. It will also be available by
contacting the Program Administrator’s office.
If the Hearing Officer takes additional time to make a decision, it must be provided in
writing to the Program Administrator’s office within ten days of the hearing. That
office will mail a copy to the parties.
Study Session Meeting of August 22, 2011 (Item No. 2)
Subject: Proposed Administrative Penalties Ordinance Page 20
Chapter 5 – Post-Hearing Procedures
5.1 Appeal
In most cases the Hearing Officer’s decision will be final without the right to make an
administrative appeal. The aggrieved party may, however, appeal the decision to
district court.
A decision in the following matters may be appealed to the City Council:
1. Failure to obtain a permit, license, or other approval from the City
Council.
2. Violation of a permit, license, other approval, or the conditions attached,
which was granted by the City Council.
To exercise an appeal to the City Council, the person must submit a request in writing
to the Program Administrator within ten days after the Hearing Officer’s decision.
5.2 Time to Pay
The violator may have 30 days within which to pay the fine. A late payment fee of
10% of the fine will be imposed for each 30-day period, or part thereof, after that
time.
5.3 Consequences of Failure to Pay
If the person does not pay the fine, the City may:
1. Assess the penalty against real property in the City which was the subject
of the violation.
2. Commence a criminal proceeding in District Court for failing to pay.
3. Suspend or revoke a City issued license that is associated with the
violation.
4. Obtain a judgment and begin collection procedures.
Study Session Meeting of August 22, 2011 (Item No. 2)
Subject: Proposed Administrative Penalties Ordinance Page 21
Chapter 6 – Administrative Matters
6.1 Hearing Officer’s Fees
The Hearing Officer must submit to the Program Administrator a signed application
for fees on the form provided. No fees will be paid if any of the officer’s decisions
have not been timely filed, without good cause, at the Program Administrator’s
office. The fee will be XXXX per half day of hearings and $10 each for action on
request for disqualification, for a subpoena, for quashing a subpoena, or for a finding
of good cause for a nonappearance.
6.2 Custody of File
All exhibits submitted at the hearing and the tape recording of the hearing is to be
given to, and kept at, the Program Administrator’s office. If a party wishes to
withdraw an exhibit, the Program Administrator will make a copy to keep with the
City’s file. The Hearing Officer is not expected to retain his/her notes of the matter.
Study Session Meeting of August 22, 2011 (Item No. 2)
Subject: Proposed Administrative Penalties Ordinance Page 22
Meeting Date: August 22, 2011
Agenda Item #: 3
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
2012 Budget Discussion.
RECOMMENDED ACTION:
No formal action required. This report is to assist with the Study Session discussion regarding
2012 Budget recommendations and to provide information for setting the 2012 Preliminary
Property Tax Levy on September 6, 2011.
POLICY CONSIDERATION:
Is there other information that Council would like to review in more detail in the
upcoming process?
Are there any other service delivery changes Council would like to have considered?
Does the City Council wish to certify a 4.05% increase from 2011 as its 2012 Preliminary
Property Tax Levy? Or, does the City Council wish to certify a different percentage
change as its 2012 Preliminary Property Tax Levy?
Does the City Council have questions regarding the 2012 budget recommendations prior
to setting the preliminary levy and/or are there other items to discuss, add or change?
BACKGROUND:
On June 20, 2011, staff met with the City Council to discuss the 2012 Budget process. Council
agreed that staff should follow recommendations from the “2012 Budget Production Guidelines”
when preparing the 2012 Budget. Assumptions for the 2012 Budget included a pattern similar to
2010 and 2011; a levy increase, modest increase in other fees and charges where appropriate to
fit with business costs, maintain service delivery at current levels, hold expenditures flat if
possible with adjustments for some modest growth based on essential business needs, funding for
a wage and benefit contribution increase, utility rate increases, and continued long range
financial planning.
Based on the assumptions outlined, and discussion from the June 20th meeting, the City Council
was informed of an estimated overall 2012 levy increase of $947,380, or 4.05% compared to the
2011 Final Property Tax Levy. Of this proposed increase, $723,746, or approximately 76% will
be allocated to the General and Park and Recreation Funds, with the remaining dedicated for debt
service or other funds. For 2012, the State of Minnesota has not imposed levy limits.
Current status with 2012 budget recommendations
Based on the preliminary budgets prepared by departments, meetings with the City Manager and
some adjustments after those meetings, the current “gap” between revenues and expenditures for
the General and Park and Recreation Funds is $64,373. For 2012, the combined preliminary
General and Park and Recreation Fund expenditure budget is $29,765,137 as compared to
$29,416,250 in 2011 or a 1.19% increase.
Order of Study Session Discussion
Department Directors from Administration, Inspections, Police and Public Works will be
available for this discussion to answer questions from the City Council relating to 2012
Study Session Meeting of August 22, 2011 (Item No. 3) Page 2
Subject: 2012 Budget Discussion
recommendations. Below is the order of the budget presentation and discussion for the Study
Session:
1. Discussion and questions/answers on any budgets (Directors from Admin., Inspections,
Police and Public Works present at the Study Session)
2. Discussion on questions or comments from the August 8th meeting – Attachments 2 - 4
3. 2012 Preliminary Property Tax Levy Discussion for adoption on September 6, 2011
4. 2012 Preliminary HRA Levy Discussion for adoption on September 6, 2011
5. Discussion on Cap. Imp. Plan and Long Range Financial Mgmt. Plan if Council desires
6. Communication
The 2012 budget presented to the City Council includes the following assumptions:
Wages, Benefits and Staffing Changes or Requests
Funds for staffing are the largest expenditure of the City’s operating budget. In building the
2012 budget recommendations, the wage adjustment recommendation is 2%. In addition, a
wellness benefit approved in 2011 for 2012 of $25 per employee per month for those that
participate in the program and a general employer benefit contribution of $35 per month is also
recommended. Staffing levels were also reviewed related to the City’s business needs, service
delivery and programs. As a result, changes or requests were made in the following areas:
Information Resources – Continued contract with an IT Specialist for the remainder of 2011 and
for 2012 for Windows 7/Office 2010 migration as a contract employee. The 2012 cost is
estimated at $72,842.
Inspections – Facilities Maint. – A change in service delivery has been made by adding a
contract for custodial services at a cost of approximately $90,000 for 2012. This change was
implemented August 1, 2011 and is planned to continue in 2012. Overall, with this shift in
service delivery the budget has been reduced by $56,323.
Police – It is recommended hiring one police officer for 2012 to assist with increased demand
placed on the Police Department, particularly related to the West End. The cost is estimated at
$95,291 for 2012.
Public Works – Recommending one Project Engineer to help with increase demand for
engineering services as it relates to Capital Improvement Plan projects. This cost is estimated at
$127,246 for 2012. This position is anticipated to be paid from project costs and related capital
funds and possibly partly charged to the Development Fund, thereby having no anticipated
impact to the General Fund.
Other Significant Changes, Reductions or Shifts Used In Preparing the 2012 Proposed Budget
As in past years, staff reviewed revenues, expenditures and the location of them in preparing the
2012. As a result, many reductions were made in line item budgets throughout the organization
and a few increases based on history and projections. In addition, more significant changes were
made, as listed below:
- General Fund - Reduction of $75,000 in interest earnings based on the current market
and projections
- Administration – Increases of $80,000 and $65,000 – The $80,000 is for an ICMA study
on Public Safety operations, current and future service delivery methods, and a review of
Study Session Meeting of August 22, 2011 (Item No. 3) Page 3
Subject: 2012 Budget Discussion
demographics and service needs in the future. This will help the City plan and look
forward to help the community be prepared for long term Police and Fire operation
needs. The $65,000 is additional costs needed to run the presidential election.
- Community Development – Shift of funding source. Shift $40,000 from the General Fund
to the Housing Rehab. Fund for the annual STEP contribution. This funding source more
accurately reflects the nature of the expenditure. $40,000 is the amount that has been
budgeted for STEP in the past, and this same amount is planned for 2012.
- Public Works - Administration – Shift of funding source. Shift $16,000 from the General
Fund to the Pavement Management Fund for pavement distress survey done every two
years. This funding source more accurately reflects the nature of the expenditure.
- Housing Rehab. – Shift of funding source. Shift $20,000 and $16,000 from the Housing
Rehab Fund to the Development Fund for Friends of the Arts and Arts and Culture grant,
respectively.
2012 Preliminary Property Tax Levy
In working to develop a 2012 Preliminary Property Tax Levy for the City Council to consider,
there are some important key items to keep in mind:
Economic climate
No state mandated levy limits for 2012
Funding challenges in several funds – e.g.: Employee Benefit and Housing Rehab. Funds
Also, as in past years, the 2012 Preliminary Property Tax Levy adopted by the City
Council on September 6, 2011 can be decreased, but cannot be increased after that.
2011 Levy and 2012 Preliminary Levy
A synopsis of prior year levy information and the 2012 Proposed Preliminary Levy is shown below:
1. The 2011 Final Levy was $23,363,467, which is 4.00% or $898,074 more than 2010.
2. The 2012 levy amount from August 8th the Council saw was estimated at $24,310,847,
which is approximately 4.05% or $947,380 more than the 2011 Final Levy.
3. If a preliminary levy amount for 2012 was chosen that was lower than the 4.05%,
reductions will need to be made. If it is higher than the 4.05%, the City Council could
consider additional items from the attachments, or placing those dollars into the
Employee Benefits or Housing Rehab. Funds, which would aid in achieving long-term
sustainability. Attachment 7 – 2012 Preliminary Property Tax Levy Options provides
some additional information on levy options for the City Council to consider.
HRA Levy
This levy was originally implemented in St. Louis Park due to legislative changes in 2001 which
significantly reduced future tax increment revenues. The City Council elected at that time to use
the levy proceeds for future infrastructure improvements in redevelopment areas. Thus far, some
of the HRA Levy proceeds have been used to fund infrastructure studies and analysis for future
improvement projects. By law these funds could also be used for other housing and
redevelopment purposes. Given the significant infrastructure needs facing the City in the future
(particularly transportation infrastructure e.g. Hwy 7 and Louisiana and possibly Highway 100),
staff recommends that at this point in time the HRA Levy continue at the maximum allowed by
Study Session Meeting of August 22, 2011 (Item No. 3) Page 4
Subject: 2012 Budget Discussion
law for the 2012 budget year. The HRA Levy cannot exceed 0.0185% of the taxable market
value of the City. Based on this, Staff has calculated the maximum HRA Levy based on data
from Hennepin County for 2012 to be $983,574. This is a $45,314 decrease from 2011 HRA
Levy of $1,028,888.
Other Funds Budgeted for 2012:
As in 2011, staff prepared budgets in many other funds such as capital projects, enterprise,
internal service and special revenue funds that Council formally adopted last December. This
again is proposed for 2012, as it provides a larger perspective of many of the resources entrusted
to the City Council in managing the City of St. Louis Park. Attachment 5 – “Summary of all
Budgeted Funds” provides a synopsis of all budgeted funds for revenues and expenditures. If
Council has specific questions, or would like additional information, Directors from Administration,
Inspections, Police and Public Works will be present this evening to address any items.
Capital Improvement Plan (CIP) and Long Range Financial Management Plan (LRFMP):
Attachments 8 and 9 provide information on the CIP for 2012 – 2016, and Attachment 10
provides information on the LRFMP, which can be discussed this evening if Council desires.
2012 Utility Rates
Utility Rates have been discussed by staff and analyses are being completed. Staff anticipates
meeting with the City Council in on September 26th and October if needed, to discuss 2012
proposed utility rates for all funds.
NEXT STEPS:
Information from this study session discussion will be used to finalize recommendations for the
Preliminary Property Tax Levy on September 6, 2011. As the 2012 Budget process continues,
the following preliminary schedule snapshot has been developed for Council:
September 6 Council establishes 2012 preliminary property tax levies.
(Can be reduced in the future, not increased for final property tax levy.)
September 19th First reading on setting 2012 fees (not including utility rates)
September 26th Utility rate discussion
October Ongoing City Council study session updates and discussion on budget,
CIP and LRFMP as needed.
November 14 Final budget discussion with Council if needed, prior to Truth in Taxation
public hearing.
December 5 Truth in Taxation public hearing.
December 19 Council adopts 2012 Budget, final property tax levies, CIP and utility rates.
FINANCIAL OR BUDGET CONSIDERATION:
Details provided in this report and in the attachments.
VISION CONSIDERATION:
Vision is considered throughout the budgeting process and kept at the foreground of budgeting
decisions.
Study Session Meeting of August 22, 2011 (Item No. 3) Page 5
Subject: 2012 Budget Discussion
Attachments: 1. Summary of Revenues and Expenditures – Gen and Park & Rec. Funds
2. Questions or Comments From August 8, 2011 Study Session
3. Payments to Non-Profits Budgeted in 2011 and 2012
4. List of Funding Sources To St. Louis Park From State of Minnesota
5. Summary of All Budgeted Funds
6. 10 Year Property Tax Levy History
7. 2012 Preliminary Property Tax Levy Options Worksheet
8. CIP Report – Funding Source Summary
9. CIP Report – Projects and Funding Source By Dept.
10. LRFMP Summary
Prepared by: Brian A. Swanson, Controller
Steve Heintz, Finance Supervisor
Reviewed by: Nancy Deno, Deputy City Manager
Approved by: Tom Harmening, City Manager
City of St. Louis Park
General Fund and Park & Recreation
Summary of Revenues
2010 2011 2012 Dollar % Change
Actuals Adopted Requested Change Final to '12
AVAILABLE RESOURCES
General Fund Revenues:
General Property Taxes 15,063,990$ 15,426,072$ 16,149,818$ 723,746 4.69%
Licenses and Permits 2,359,094 2,345,910 2,368,799 22,889 0.98%
Intergovernmental 1,576,222 1,136,187 1,163,677 27,490 2.42%
Charges for Services 1,243,976 1,152,642 1,270,354 117,713 10.21%
Fines, Forfeits, and Penalties 401,554 328,200 328,150 (50) -0.02%
Investment Earnings 105,927 200,000 125,000 (75,000) -37.50%
Miscellaneous Revenue 40,285 104,900 115,100 10,200 9.72%
Transfers In 2,588,235 2,589,876 2,023,003 (566,874) -21.89%
Total General Fund Revenues 23,379,281$ 23,283,787$ 23,543,901$ 260,114 1.12%
Appropriations 22,393,730$ 23,283,787$ 23,462,579$ 178,791 0.77%
Net Revenue Over (Under)
Appropriations 985,551$ (0)$ 81,322$
Park & Recreation Revenues:
General Property Taxes 4,014,872$ 4,000,561$ 4,000,561$ - 0.00%
Licenses and Permits 622 6,600 6,600 - 0.00%
Intergovernmental 89,631 77,652 68,902 (8,750) -11.27%
Charges for Services 1,022,344 1,095,249 1,070,750 (24,499) -2.24%
Fines, Forfeits, and Penalties 56 - - - 0.00%
Investment Earnings 1,349 - - - 0.00%
Miscellaneous Revenue 974,562 952,400 980,050 27,650 2.90%
Transfers In 42,384 - 30,000 30,000 0.00%
Total Park & Recreation Revenues 6,145,820$ 6,132,462$ 6,156,863$ 24,401 0.40%
Appropriations 6,063,029$ 6,132,462$ 6,302,558$ 170,096 2.77%
Net Revenue Over (Under)
Appropriations 82,791$ 0$ (145,695)$
Grand Totals:29,525,101$ 29,416,249$ 29,700,764$ 284,514$ 0.97%
GRAND TOTAL REVS OVER EXPENDITURES:(64,373)$
Study Session Meeting of August 22, 2011 (Item No. 3)
Subject: 2012 Budget Discussion Page 6
City of St. Louis Park
General Fund and Park & Recreation
Summary of Expenditures
Department, Division 2010 2011 2012 Dollar % Change
and Activity Actual Adopted Requested Change Final to '11
General Government:
Administration/Legislative/Human Resources 1,433,480$ 1,542,570$ 1,683,791$ 141,221 9.15%
Communications & Marketing 241,464 294,470 266,140 (28,330) -9.62%
Community Outreach 81,531 88,515 8,185 (80,330) -90.75%
Information Resources 1,384,231 1,394,226 1,510,099 115,873 8.31%
Accounting/Assessing 1,050,898 1,113,106 1,158,924 45,818 4.12%
Community Development 1,019,115 1,094,186 1,081,025 (13,161) -1.20%
Facilities Maintenance 952,859 1,114,550 1,085,228 (29,322) -2.63%
Total General Government 6,163,578 6,641,622 6,793,392 151,769 2.29%
Public Safety:
Police 6,986,667 7,208,512 7,301,443 92,931 1.29%
Fire Protection 2,989,548 3,164,344 3,357,431 193,088 6.10%
Inspectional Services 1,729,152 1,863,296 1,897,320 34,024 1.83%
Total Public Safety 11,705,367 12,236,152 12,556,194 320,043 2.62%
Public Works:
Public Works Administration 872,845 829,698 391,358 (438,340) -52.83%
Engineering 798,240 846,031 930,466 84,435 9.98%
Operations 2,575,146 2,550,285 2,611,170 60,885 2.39%
Total Public Works 4,246,231 4,226,014 3,932,993 (293,021) -6.93%
Park & Recreation:
Organized Recreation 1,171,301 1,239,230 1,283,477 44,248 3.57%
Recreation Center 1,364,584 1,442,447 1,468,976 26,529 1.84%
Park Maintenance 1,413,840 1,435,374 1,466,265 30,891 2.15%
Westwood 488,259 502,366 517,346 14,981 2.98%
Environment 366,889 371,325 375,269 3,944 1.06%
Vehicle Maintenance 1,258,156 1,141,721 1,191,225 49,503 4.34%
Total Park & Recreation 6,063,029 6,132,462 6,302,558 170,096 2.77%
Non-Departmental:
General Services/Contingency 278,554 180,000 180,000 - 0.00%
Total Non-Departmental 278,554 180,000 180,000 - 0.00%
Total General & Park Funds 28,456,759$ 29,416,250$ 29,765,137$ 348,887 1.19%
Study Session Meeting of August 22, 2011 (Item No. 3)
Subject: 2012 Budget Discussion Page 7
CITY OF ST. LOUIS PARK
Questions or Comments From the August 8, 2011 Study Session
What is the cost of this primary election?
Response: The Primary Election costs are estimated to be approximately $16,500 which covers
ballot printing, legal notices, truck rental, judges pay, temporary staff, and postage.
In the 2011 City Services summary page 54 – it states Under Maintain Trails “unless they
are removed and under Mowing of Entrance Signs “signs could be removed”. Those
statements on removal should be eliminated.
Response: Statements removed.
Police operations questions:
Is there a way to get funds from West End to cover the cost of the one additional patrol
officer that is in the 2012 budget recommendation?
Is there a way to increase the appearance of Police presence by using a program similar to
Minneapolis such as “ambassador program”? Or more volunteers? (This along with the
one additional patrol officer that is in the 2012 recommendation).
Response: Chief Luse will be present on August 22 to talk about service delivery, staffing
structure and use of volunteers.
Numbers: What was the construction permit value and permit revenue from 2010 – 2012?
Response:
Actual valuation Actual revenue
2010 Construction permits $54,888,066 $1,287,104
YTD Valuation YTD revenue
2011 Construction permits $59,611,721 $1,137,250*
Projected Valuation range Projected revenue
$55-$60 million $1,277,000
2012 Construction permits Projected Valuation range Projected revenue
$55-$60 million $1,277,000
*Note: Very large valuation projects generate disproportionate lower revenue due to a regressive
permit fee schedule.
Non-profit payments – provide a current list for 2011 and what we have budgeted for 2012.
Include program name, funding source and basic statement of program.
Response: Please see Attachment 3
Feasibility study for Park & Recreation Civic/Recreation Facilities – can some options be
given to Council on an estimated amount and recommendation on funding source for 2012?
(20 – 30 – 40,000?) This may be included in the preliminary levy option for Council.
Response: Set aside $25,000 for use of consultants (estimated) to assist, if needed, with a
feasibility study or other analysis/expenses. As a funding source, this is one of the items that
could be funded from an increase to the levy that is rounded up, for example, to 5%.
Study Session Meeting of August 22, 2011 (Item No. 3)
Subject: 2012 Budget Discussion Page 8
CITY OF ST. LOUIS PARK
Questions or Comments From the August 8, 2011 Study Session
Trees: How do we get all the new trees watered that are planted? This includes trees on
boulevard properties that are to be watered by residents.
Response: We have a smaller truck with water but it is for flower gardens and would run out
quickly if we were watering mass quantities of trees. We would need to use our tanker truck.
Driving the tanker truck requires a CDL. Seasonal staff cannot drive this type of equipment per
our union contract. Since we lost a PSW with layoffs after Larry S. retired, we do not have staff
to do this. The need for watering would be spring, summer and fall. Additional seasonal staff
could help but again, they cannot drive the larger equipment. We could invest in the water
“gator” bags on all the boulevard trees. They help water the trees but need to be filled weekly.
We plant about 400 trees a year. Putting bags on all the trees would be approx. $2,000. That
would help, but again we need staff to fill them so we are back to an additional full time PSW to
drive the tanker truck. Adding one additional staff person with CDL is approximately $58,440.
- or -
We could consider contracting out the watering. We were able to achieve one estimate for
$15,000 for this service. This is only an estimate and would need further research.
CDBG: Provide listing of our programs and take time to anticipate what/how we might
fund such programs if CDBG funds are eliminated.
Response: Although there has been talk of future reductions, there doesn't appear to be any
suggestion that the program be eliminated, at least not in 2012. The initial CDBG funding
recommendation in the President's 2012 budget is for a slight increase from the amount
authorized in 2011. The 2011 budget authorized 3.336 billion. The recommendation in the
President's budget for 2012 is 3.684 billion. Should the proposed budget level be adopted for
2012, the City would most likely see our funding level restored to 2009 levels. That said, it
would be wise to be conservative for planning purposes. With the current budget issues facing
Congress, the federal funding proposals could certainly change resulting in a reduction to what is
currently proposed.
Study Session Meeting of August 22, 2011 (Item No. 3)
Subject: 2012 Budget Discussion Page 9
CITY OF ST. LOUIS PARK
Questions or Comments From the August 8, 2011 Study Session
If there is a funding reduction, we will need to prioritize programs and projects historically
funded with CDBG dollars. Two core programs, the Emergency Repair Program and Low
Income Single Family Deferred Loan program are long standing programs that receive their
funding annually through CDBG. These programs promote housing preservation, repair and
rehab for extremely low income homeowners and receive approximately $80,000 to $100,000
per year. A minimal amount ($7,500) of CDBG has also been utilized the past few years to
support Park and Rec youth programming. The remainder of the annual funding allocation is
typically used to assist in financing low income multi-family housing rehab and low income
home ownership opportunities. Alternative funding sources for these activities would include
the Housing Rehab fund, the HRA Levy and the Parkshore TIF District, although, current
commitments in these funds would require further review to determine if there is adequate
funding to maintain programming at its current level or if there will be a need to prioritize
funding obligations.
Funding: Provide a listing of funding that could be eliminated by the State of Minnesota.
Such as 2% money, etc.
Response: Please see Attachment 4
Can Brian Swanson give Council options on preliminary levy for Sept 6th?
Response:
Yes, information provided in Attachment 7.
Later this year a snap shot will be created to show some approximate ranges of levy and fees
on our homeowners. We need info on fiscal disparities, utility rates and other such things
that will come along.
Study Session Meeting of August 22, 2011 (Item No. 3)
Subject: 2012 Budget Discussion Page 10
Department orVendor NameExplanation/Description2011 Budget2012 ProposedCost CenterSt. Louis Park Community Band Donation500500 Adm. Srv. General fundCommunity Mediation Services Contract for free mediation services 4,300 4,300 Comm. Outrch Housing Rehab fund '12STEP Community Partners Program 40,000 40,000 Comm. Dev. Housing Rehab fund '12Teens Alone Contribution 2,000 2,000 Police General FundTeens Alone 5K Fun Run Support Staff 700 700 Parks - Org. Rec. General FundCornerhouse Law Enf. Partner/Child Abuse Srvs. 6,775 6,775 Police General FundCornerstone Advocacy Services 2009 Annual Award/Family Services 32,636 32,636 Police General FundNorthern Star Juvenile Diversion Juvenile Diversion Services 9,500 9,500 Police General FundReach for Resources Recreation inclusion services 17,108 17,108 Parks - Org. Rec. General FundTree Trust Summer work crew 1,800 1,800 Parks - Westwood General FundFriend of the Arts Operations 20,00020,000 Development Housing Rehab fund '12135,319$ 135,319$ City of St. Louis ParkPayments to Non-Profits2011 and 2012 proposedStudy Session Meeting of August 22, 2011 (Item No. 3) Subject: 2012 Budget DiscussionPage 11
CITY OF ST. LOUIS PARK
LIST OF FUNDING SOURCES TO ST. LOUIS PARK FROM STATE OF MN
2012 BUDGET
2010 2011 2012
Fund Description Actual Actual/Budget Expected
General Fund POST Board Cont Ed/Training 18,283 20,000 20,000
General Fund Police Aid (2% money from ins.)337,536 350,000 350,000
General Fund Fire Aid (2% money from ins.)195,183 190,000 195,000
General Fund PERA Aid 45,205 45,205 45,205
General Fund E-911 Grant 63,981 63,981 63,981
660,189$ 669,186$ 674,186$
Other
*Street Capital MSA Construction Projects -$ 877,607$ 380,000$
*General Fund DOT Aid Highway User Tax 479,310$ 450,000$ 450,000$
*Please note, these are highly regulated, constitutionally dedicated and are much more difficult to alter
Study Session Meeting of August 22, 2011 (Item No. 3)
Subject: 2012 Budget Discussion Page 12
2010 2011 2012
Actuals Budgeted Proposed
General Fund
Total General Fund Revenues 23,379,281$ 23,283,787$ 23,543,901$
Total General Fund Expenditures 22,393,730 23,283,787 23,462,579
Park & Recreation Fund
Total Park & Recreation Revenues 6,145,820 6,132,462 6,156,863
Total Park & Recreation Expenditures 6,063,029 6,132,462 6,302,558
Projected Total Budget Gap for Gen. and Park and Rec. Funds: 1,068,342$ 0$ (64,373)$
HRA Levy Fund
Total HRA Levy Revenues 1,090,113$ 1,155,888$ 1,080,574$
Total HRA Levy Expenditures 1,024,218 36,000 3,410,542
Cable TV Fund
Total Cable TV Revenues 605,102 555,000 541,692
Total Cable TV Expenditures 639,259 619,340 699,732
Development Fund
Total Development Fund Revenues 1,080,231 1,010,892 1,001,676
Total Development Fund Expenditures 1,718,494 849,393 1,463,459
CDBG Fund
Total CDBG Revenues 664,667 622,225 632,740
Total CDBG Expenditures 1,019,116 1,094,186 1,081,025
Housing Rehabilitation Fund
Total Housing Rehab Revenues 4,860,002 1,100,000 1,059,389
Total Housing Rehab Expenditures 4,587,411 1,273,015 1,218,267
Water Utility Fund
Total Water Revenues 4,145,463 5,312,894 6,198,734
Total Water Expenses 4,732,508 4,465,990 4,771,576
Sewer Utility Fund
Total Sewer Revenues 5,290,751 5,358,033 5,930,858
Total Sewer Expenses 4,898,316 5,306,726 5,846,919
Solid Waste Utility Fund
Total Solid Waste Revenues 2,839,784 2,894,000 2,972,000
Total Solid Waste Expenses 3,402,749 2,829,735 2,861,366
Storm Water Utility Fund
Total Storm Water Revenues 1,852,729 1,993,698 2,064,655
Total Storm Water Expenses 1,647,295 2,187,698 1,709,699
Employee Benefits Fund
Total Employee Benefits Revenues 1,175,464 59,000 49,723
Total Employee Benefits Expenses 394,858 614,000 544,000
Uninsured Loss Fund
Total Uninsured Loss Revenues 73,188 37,000 58,000
Total Uninsured Loss Expenses 122,436 184,495 170,982
Grand Total Revenues 53,202,595$ 49,514,879$ 51,290,805$
Grand Total Exps for Budgeted Funds non GF and PR 52,643,419 48,876,828 53,542,705
Grand Total Net 559,176$ 638,052$ (2,251,901)$
Summary of Budgeted Revenues and Expenditures
All Budgeted Funds
Study Session Meeting of August 22, 2011 (Item No. 3)
Subject: 2012 Budget Discussion Page 13
CITY OF ST. LOUIS PARK
10 Year Tax Levy History
With Dollar and Percent Changes
Year Levy Amount $ Change % Change
2002 14,271,459 1,018,968 7.69%
2003 14,536,228 264,769 1.86%
2004 16,323,715 1,787,487 12.30%
2005 17,303,138 979,423 6.00%
2006 18,515,211 1,212,073 7.00%
2007 19,478,002 962,791 5.20%
2008 20,619,676 1,141,674 5.86%
2009 21,815,393 1,195,717 5.80%
2010 22,465,393 650,000 2.98%
2011 23,363,467 898,074 4.00%
2012 Preliminary 24,310,847 947,380 4.05%
10 Year Average 19,363,866 1,005,305 5.70%
Study Session Meeting of August 22, 2011 (Item No. 3)
Subject: 2012 Budget Discussion Page 14
CITY OF ST. LOUIS PARKProposed Levy OptionsFor Preliminary Levy 2012 BudgetLevy YearLevy AmountTotal Change Percent Change2011 Final Levy23,363,467$ (361,705)$ 550,779$ 709,000$ -$ 898,074$ 4.00%2012 Levy Options1) Additional Cuts of $311K 24,063,847$ 932,634$ 476,746$ (709,000)$ -$ 700,380$ 3.00%2) Additional Cuts of $64K 24,310,847$ 932,634$ 723,746$ (709,000)$ -$ 947,380$ 4.05%3) Available Rev. of $156K 24,530,847$ 932,634$ 788,119$ (709,000)$ 155,627$ 1,167,380$ 5.00%4) Available Rev. of $391K 24,765,847$ 932,634$ 788,119$ (709,000)$ 390,627$ 1,402,380$ 6.00%* These are not the only options available to the City Council. Levy adjustments above and below these figures are options. Debt Service ChangeGeneral Fund and Park and Rec. Change Capital ChangePotential Available ResourcesStudy Session Meeting of August 22, 2011 (Item No. 3) Subject: 2012 Budget DiscussionPage 15
City of St. Louis Park, MN
Capital Improvement Program
2012 thru 2016
FUNDING SOURCE SUMMARY
Source 2012 2013 2014 2015 2016 Total
Cable TV - Time Warner Equipment Grant 23,350 38,900 49,800 265,300 36,550 413,900
Capital Replacement Fund 3,450,864 1,905,909 2,961,863 2,066,345 2,511,195 12,896,176
E-911 Funds 25,000 65,000 90,000
EDA Development Fund 0 0
Henn Co Youth Sports Grant 312,000 100,000 412,000
Hennepin County 320,000 300,000 620,000
HRA Levy 3,410,542 3,410,542
Met Council Grant 34,000,000 12,000,000 12,000,000 15,000,000 73,000,000
Municipal State Aid 380,000 540,000 340,000 1,126,464 395,000 2,781,464
Other Jurisdictions 900,000 900,000
Park Improvement Fund 946,000 842,000 1,427,000 1,627,000 995,000 5,837,000
Parks & Recreation 20,000 20,000
Pavement Management Fund 2,101,698 1,758,697 1,806,750 1,429,815 2,117,598 9,214,558
Police & Fire Pension 65,125 127,625 662,625 37,625 100,000 993,000
PW Engineering Budget 15,000 5,000 7,500 5,000 32,500
PW Operations Budget 280,718 382,401 279,497 283,234 286,486 1,512,336
Sanitary Sewer Utility 732,000 300,900 207,500 1,225,000 225,000 2,690,400
Special Assessments 121,000 110,000 658,000 35,000 924,000
State of Minnesota 12,637,000 225,000 12,862,000
Stormwater Utility 230,000 580,000 230,000 830,000 230,000 2,100,000
Tax Increment - Elmwood 3,776,509 3,776,509
U.S. Government 7,630,000 7,630,000
Unfunded 30,000 61,203 63,122 4,066,235 33,324 4,253,884
Utilities 10,000 10,000
Water Utility 717,100 1,373,900 130,500 1,300,000 708,000 4,229,500
Youth Assoc - Park Improvement Fund 15,000 15,000
GRAND TOTAL 71,223,906 20,376,535 21,189,157 30,162,018 7,673,153 150,624,769
Wednesday, August 03, 2011
Study Session Meeting of August 22, 2011 (Item No. 3)
Subject: 2012 Budget Discussion Page 16
City of St. Louis Park, MN
Capital Improvement Program
2012 thru 2016
PROJECTS && FUNDING SOURCES BY DEPARTMENT
Department Project# Priority 2012 2013 2014 2015 2016 Total
Buildings
City Hall Space Reallocation 20091600 3 500,000 500,000
Renovate City Hall Interior Stairway 2010B2 1 30,000 30,000
City Hall Garage Floor Patching 2010CH1 1 10,000 10,000
City Hall Garage Floor Sealant 2010CH2 1 45,000 45,000
Parking Lot Rehabilitation Project 2012B1 1 150,000 8,000 7,500 165,500
City Hall 1st Floor Covering 2012CH1 1 50,000 50,000
City Hall/PD Generator Emissions Control 2012CHPD1 n/a 15,000 15,000
Westwood Nature Center Sound Control Door 2012WNC1 1 5,000 5,000
City Hall 1st Floor Entry Canopy 2013B1 1 50,000 50,000
City Hall 2nd Floor Covering 2013CH1 1 100,000 100,000
City Hall Garage Unit Heaters 2013CH2 1 20,000 20,000
Police Station Exterior Finishes 2013PD1 1 100,000 100,000
Police Station Fire Alarm Panel 2013PD2 1 15,000 15,000
Police Station Patio Replacement 2013PD3 1 7,000 7,000
Westwood Nature Center Generator 2013WNC1 1 50,000 50,000
City Hall 3rd Floor Covering 2014CH1 1 100,000 100,000
City Hall Alarm Panel 2014CH2 1 30,000 30,000
Westwood Nature Center Parking/Driveway 2014WNC1 1 11,000 11,000
City Hall Garage Overhead Doors 2015CH2 1 30,000 30,000
MSC Generator Set 2015MSC1 1 100,000 100,000
Roof Top Units 1st and 2nd floor 2016CH2 1 100,000 100,000
City Hall Roof Top Unit 3rd Floor 2016CH3 1 100,000 100,000
Westwood Nature Center Flooring 2016WNC1 1 70,000 70,000
Buildings Total 905,000 227,000 211,000 83,000 277,500 1,703,500
Capital Replacement Fund 905,000 227,000 211,000 83,000 277,500 1,703,500
Buildings Total 905,000 227,000 211,000 83,000 277,500 1,703,500
Cable TV
Knox Router for Chambers TV-20120012 1 6,000 6,000
Wireless mic systems TV-201201 1 2,000 2,000
CG TV-201202 1 7,000 7,000
CD Player TV-201203 1 250 250
Production titler TV201204 1 4,000 4,000
Wednesday, August 03, 2011
Study Session Meeting of August 22, 2011 (Item No. 3)
Subject: 2012 Budget Discussion Page 17
Department Project# Priority 2012 2013 2014 2015 2016 Total
Teleprompter TV-201204 1 1,200 1,200
DVD recorder TV-201206 1 1,500 1,500
Computer TV-201207 1 1,400 1,400
Annoucer Monitor TV-201301 3 300 300
50' audio snake TV-201302 1 400 400
Shotgun mics TV-201303 1 500 500
Hand-held mics TV-201304 1 300 300
Behringer Audio Equipment TV-201305 1 1,500 1,500
Camera Monitors TV-201306 1 900 900
Replacement edit systems TV-201307 1 35,000 35,000
DVD Recorders TV-201401 1 500 500
Slow-motion replay TV-201402 1 30,000 30,000
12-channel audio mixer TV-201403 1 700 700
Digital camcorders TV-201404 1 7,500 7,500
NLE stations TV-201405 1 10,200 10,200
Microphones TV-201406 1 900 900
Van Cameras TV-201501 3 120,000 120,000
Van Camera Cases TV-201502 3 20,000 20,000
Van Camera Cables TV-201503 3 13,000 13,000
LCD monitors TV-201504 3 15,000 15,000
Hard-Drive Video Recorder TV-201505 1 2,500 2,500
Converter for Recorder TV201506 1 6,000 6,000
Tripods for On Location TV-201507 1 36,000 36,000
Video Switcher TV-201508 1 16,500 16,500
SD/HD converter TV-201509 1 4,200 4,200
DVD recorders TV-201510 1 1,500 1,500
Tripods TV-201511 1 1,500 1,500
Unit pro light kit TV-201512 1 900 900
Playback systems TV-201513 1 28,200 28,200
Announcer Headsets TV-201601 3 750 750
Shotgun mics TV-201602 1 500 500
Hand-held mics TV-201603 1 300 300
Replacement edit systems TV-201604 1 35,000 35,000
Cable TV Total 23,350 38,900 49,800 265,300 36,550 413,900
Cable TV - Time Warner Equipment 23,350 38,900 49,800 265,300 36,550 413,900
Cable TV Total 23,350 38,900 49,800 265,300 36,550 413,900
Community Development
CD-Bikeways CD-001 5 0 0
CD-Sidewalks CD-002 5 0 0 0 0
CD-Trails CD-003 5 0 0
Wednesday, August 03, 2011
Study Session Meeting of August 22, 2011 (Item No. 3)
Subject: 2012 Budget Discussion Page 18
Department Project# Priority 2012 2013 2014 2015 2016 Total
Community Development Total 0 0 0 0
Unfunded 0 0 0 0
Community Development Total 0 0 0 0
Fire
SCBA Replacement 2014F1 1 400,000 400,000
Fire Total 400,000 400,000
Capital Replacement Fund 400,000 400,000
Fire Total 400,000 400,000
Parks & Recreation
Tree Replacement 20071010 3 60,000 60,000 60,000 60,000 60,000 300,000
Aquila Park Field 5 Lights 20120010 3 85,000 85,000
Aquila Park Sun Shelter 20120020 1 30,000 30,000
Aquila Park Trail Lights 20120030 3 20,000 20,000
Basketball Ct Rplc- Ainsworth & Nelson Parks 20120040 3 50,000 50,000
Basketball Hoops-Aquila Pk & Jr. High 20120050 3 15,000 15,000
Bleacher Rplcmnt-Dakota & Tower Parks 20120060 1 20,000 20,000
Carpenter Park - Skippy Field - Dug Outs 20120070 3 20,000 20,000
Dakota Park Baseball Field Netting Rplcmnt 20120080 1 10,000 10,000
Dakota Park Field & Park Improvement 20120090 1 312,000 312,000
Dakota Park Softball Field #1 Redev & Fence Repl. 20120110 3 60,000 60,000
Freedom Park-Paul Frank Baseball field fence repl. 20120120 3 17,000 17,000
Justad Park Drinking Fountain 20120130 3 12,000 12,000
Park Shelter Bldg Stain-LA & Oak Hill Parks 20120140 3 20,000 20,000
Playground Equip Rpl-Oak Hill & Wolfe Pks 20120150 1 70,000 70,000
Rec Center Aquatic Park Addt'l accessible entrance 20120160 1 15,000 15,000
Rec Center Banquet Room & Gallery update 20120170 3 35,000 35,000
Rec Center Concession Cooling System 20120180 1 50,000 50,000
Rec Center Cooling Tower Enclosure Wall Rebuild 20120190 3 30,000 30,000
Rec Center Rental Skate Purchase 20120200 5 12,000 12,000 24,000
Rec Center West Arena Fire Protection 20120210 1 25,000 25,000
Rec Center West Arena Refrigeration System Study 20120220 1 20,000 20,000
Scoreboards-Cedar Knoll Park 20120230 3 5,000 5,000
Tower Park Field Redevelopment 20120240 3 200,000 200,000
Trail/Field Light Impr.Dakota,LA,OH Prks 20120250 3 65,000 65,000
Westwood Hills NC Trail Overlay 20120260 1 20,000 20,000
Basketball Hoop Replacement-Central CC 20130010 3 5,000 5,000
Cedar Knoll Park Storage & Concession Bldg Remodel 20130020 3 40,000 40,000
Wednesday, August 03, 2011
Study Session Meeting of August 22, 2011 (Item No. 3)
Subject: 2012 Budget Discussion Page 19
Department Project# Priority 2012 2013 2014 2015 2016 Total
Court Resrfcg-Bass Lake,Fern Hill & Carpenter Park 20130030 3 30,000 30,000
Dakota Park Softball Fld #2-Redvlp & fence replace 20130040 3 60,000 60,000
Jorvig Park Train Depot Improvements 20130050 3 40,000 40,000
Louisiana Oaks Park Field Lighing (NW fields) 20130060 5 250,000 250,000
Park Shelter Buildings Keyless Entry System 20130070 5 35,000 35,000
Park Shelter Flooring 20130080 3 70,000 70,000
Pennsylvania Park Sun Shelter Replacement 20130090 3 30,000 30,000
Playground Eqpt Repl.-Dakota & Oak Hill Park 20130110 1 70,000 70,000
Rec Center Aquatic Park Re-caulking 20130120 1 15,000 15,000
Rec Center Banquet Room Carpet 20130130 3 8,000 8,000
Rec Center Programming Office Carpet 20130140 3 12,000 12,000
Rec Center Window Replacement 20130150 3 25,000 25,000
Westwood Hills NC Brick & Rental House Imprvmnts 20130160 5 70,000 70,000
Westwood Hills NC Brick House Main Parking Lot 20130170 5 15,000 15,000
Westwood Hills NC Exhibit & Signage Rplcmt 20130180 5 30,000 30,000
Westwood Hills NC Staircase Rplcmnt (N)&Railing 20130190 1 30,000 30,000
Westwood Hills NC Y-Dock Replacement 20130200 3 50,000 50,000
Field Renovation-Cedar Knoll (Carlson Field) Park 20140010 3 25,000 25,000
Louisiana Oaks Park Parking Lot Seal Coat 20140020 3 22,000 22,000
Park Shelter Bldg Stain-Browndale & Nelson Pks 20140030 3 20,000 20,000
Playground Equip Repl-OH south & Wolfe Parks 20140040 1 180,000 180,000
Rec Center Aquatic Park Deck Furniture 20140050 3 15,000 15,000
Rec Center Aquatic Park Waterslide Surface 20140060 1 80,000 80,000
Rec Center East Arena Repainting 20140070 5 55,000 55,000
Rec Center East Arena Rubber Flooring 20140080 3 30,000 30,000
Rec Center Roof Rplc (east arena & main lobby) 20140090 1 480,000 480,000
Rec Center Security Cameras - Interior 20140110 5 75,000 75,000
Rec Center West Arena Dehumidification 20140120 1 320,000 320,000
Westwood Hills NC Boardwalk Decking Replacement 20140130 3 20,000 20,000
Westwood Hills NC Deck Repair 20140140 3 10,000 10,000
Westwood Hills NC Parking Lot & Drive Seal Coat 20140150 3 20,000 20,000
Wolfe Park Pond Re-landscaping 20140160 3 15,000 15,000
Basketball Court Resurface-Mkda V,Pen,Wolfe Pks 20150010 3 15,000 15,000
Court Resurface(tns)-Bass Lk & Northside Pks 20150020 3 14,000 14,000
Kilmer Pond Shoreline Restoration 20150030 3 10,000 10,000
Louisiana Oaks Park Pond Shoreline Restoration 20150040 3 15,000 15,000
Playground Structure Rplcmnt-Jersey, LA & Nelson 20150050 1 175,000 175,000
Rec Center Aquatic Park Feature Painting 20150060 1 15,000 15,000
Rec Center Exterior Building Repair 20150070 3 75,000 75,000
Rec Center Gallery Flooring 20150080 1 12,000 12,000
Rec Center West Arena Painting 20150090 3 60,000 60,000
Rec Center West Arena Refrigeration Replacement 20150110 1 1,000,000 1,000,000
Skate Park Equipment Replacement 20150120 3 50,000 50,000
Trail Recon. along CLR - Quentin Ave to Ridge Dr 20150130 1 30,000 30,000
Wednesday, August 03, 2011
Study Session Meeting of August 22, 2011 (Item No. 3)
Subject: 2012 Budget Discussion Page 20
Department Project# Priority 2012 2013 2014 2015 2016 Total
Westwood Hills NC Brick House Parking Area 20150140 5 5,000 5,000
Westwood Hills NC Wildflower Trail Restoration 20150150 3 6,000 6,000
Wolfe Park Boardwalk Replacement (south end) 20150160 3 100,000 100,000
Carpenter Park Ball Field Fence Replacement 20160010 3 60,000 60,000
Court Resurface (bb/Tns)-Browndale&Sheldard 20160020 3 5,000 5,000
Field Construction for Wiffleball-Dakota Pk/Schl 20160030 3 25,000 25,000
Louisiana Oaks Park Sun Shelter (NW) 20160040 1 30,000 30,000
Parking Lots-Dakota, Fern Hill & OH Pks 20160050 1 180,000 180,000
Playground Equipt Repl-Blackstone,Justad&Rnbw 20160060 1 35,000 35,000
Rec Center Aquatic Park Pool Resurface 20160070 1 180,000 180,000
Rec Center Aquatic Park-Rplc Chem Control System 20160080 1 15,000 15,000
Rec Center Parking Lot Resurface/Recoat 20160090 3 30,000 30,000
Trail Mill & Ovrly-Bass Lake, LA, OH, & Wolfe Pks 20160110 1 110,000 110,000
Trail Lights-Aq., Cpntr, Shlrd & Wolfe Pks 20160120 3 115,000 115,000
Westwood Hills NC Brick House Storage Garage 20160130 5 55,000 55,000
Westwood Hills NC Front Irrigation 20160140 3 20,000 20,000
Westwood Hills NC Ravine Bridge Replacement 20160150 1 50,000 50,000
Westwood Hills NC Security Cameras 20160160 3 25,000 25,000
Annual Equipment Replacement Program E - XX01 1 1,837,864 918,909 1,395,863 1,258,345 1,615,695 7,026,676
Parks & Recreation Total 3,115,864 1,875,909 2,822,863 2,900,345 2,610,695 13,325,676
Capital Replacement Fund 1,837,864 918,909 1,395,863 1,258,345 1,615,695 7,026,676
Henn Co Youth Sports Grant 312,000 100,000 412,000
Park Improvement Fund 946,000 842,000 1,427,000 1,627,000 995,000 5,837,000
Parks & Recreation 20,000 20,000
Pavement Management Fund 15,000 15,000
Youth Assoc - Park Improvement Fund 15,000 15,000
Parks & Recreation Total 3,115,864 1,875,909 2,822,863 2,900,345 2,610,695 13,325,676
Public Works
Street Project - TH 100 Reconstruction 20052000 1 6,500,000 6,500,000
Storm Water Project - Lift Sta # 6 (Taft) 20072400 1 350,000 350,000
Traffic Signal Project - W36th St @ Xenwood Ave 20082500 5 250,000 250,000
Street Project - France Ave Improvements 20100005 5 320,000 320,000
Water Project - WTP #6 Filter Rehabilitation 20101300 1 581,700 581,700
Water Project - Recoat Reservoir 2 @ WTP#6 20101500 1 250,000 250,000
Street Project - Local Street Rehab (Area 8) 20111000 1 1,739,268 1,739,268
Street Project - MSA Street Rehab 20111100 1 320,000 320,000
Street Project - TH 169 Access Closure 20111101 5 400,000 400,000
Street Mt Proj - Sealcoat Streets (Area 4) 20120001 1 347,430 347,430
Sidewalk Maint. Project - Annual Repairs 20120003 1 82,500 82,500
Street Maint. Project - Annual C & G Repairs 20120004 1 62,500 62,500
Wednesday, August 03, 2011
Study Session Meeting of August 22, 2011 (Item No. 3)
Subject: 2012 Budget Discussion Page 21
Department Project# Priority 2012 2013 2014 2015 2016 Total
Storm Water Project - Annual CB Repairs 20120006 1 30,000 30,000
Street Project - Hwy 7 and Louisiana Ave Inter. 20120100 5 22,000,000 22,000,000
Street Project - Local Street Rehab (Area 1) 20121000 1 1,438,316 1,438,316
Storm Water Project - Sewer Rehab / Replacement 20121200 1 200,000 200,000
Street Project - Wooddale Ave Reconstruction 20121300 5 2,000,000 2,000,000
Street Project - W36th Street Reconstruction 20121301 5 2,039,051 2,039,051
Traffic Signal Project - Wooddale @ W36th St 20121302 5 500,000 500,000
Railroad Proj. - Repl RR Xing Signals on W Lake St 20121304 1 275,000 275,000
Railroad Proj. - Repl RR Xing Signals on Alabama 20121305 1 250,000 250,000
Water Project - Watermain Replacement 20121400 1 35,400 35,400
Water Project - Recoat Elevated Water Tower #3 20121500 1 1,110,000 1,110,000
Sanitary Sewer Proj. - Mainline Rehab (Area 8) 20122200 1 157,000 157,000
Sanitary Sewer Proj. - LS #3 and FM Rehab 20122300 1 475,000 475,000
Street Mt Proj - Sealcoat Streets (Area 5) 20130001 1 308,381 308,381
Sidewalk Maint. Project - Annual Repairs 20130003 1 82,500 82,500
Street Maint. Project - Annual C & G Repairs 20130004 1 62,500 62,500
Storm Water Project - Annual CB Repairs 20130006 1 30,000 30,000
Street Project - Local Street Rehab (Area 2) 20131000 1 1,504,750 1,504,750
Street Project - MSA Street Rehab 20131100 1 515,000 515,000
Storm Water Project - Sewer Rehab / Replacement 20131200 1 200,000 200,000
Railroad Proj. - RR Xing Devices on Brookside Ave 20131301 1 250,000 250,000
Water Project - Watermain Replacement 20131400 1 263,900 263,900
Sanitary Sewer Proj. - Mainline Rehab (Area 1) 20132200 1 175,900 175,900
Sanitary Sewer Proj. - LS #7 Generator Replacement 20132300 1 125,000 125,000
Street Mt Proj - Sealcoat Streets (Area 6) 20140001 1 290,000 290,000
Sidewalk Maint. Project - Annual Repairs 20140003 1 82,500 82,500
Street Maint. Project - Annual C & G Repairs 20140004 1 62,500 62,500
Storm Water Project - Annual CB Repairs 20140006 1 30,000 30,000
Street Project - Local Street Rehab (Area 3) 20141000 1 1,184,815 1,184,815
Street Project - MSA Street Rehab 20141100 1 500,000 500,000
Street Project - MSA Street Rehab 20141101 1 340,000 340,000
Storm Water Project - Sewer Rehab / Replacement 20141200 1 200,000 200,000
Water Project - Watermain Replacement 20141400 1 130,500 130,500
Sanitary Sewer Proj. - Mainline Rehab (Area 2) 20142200 1 150,000 150,000
Street Mt Proj - Sealcoat Streets (Area 7) 20150001 1 250,000 250,000
Sidewalk Maint. Project - Annual Repairs 20150003 1 82,500 82,500
Street Maint. Project - Annual C & G Repairs 20150004 1 37,500 37,500
Storm Water Project - Annual CB Repairs 20150006 1 30,000 30,000
Street Project - TH 169 Noise Wall 20150100 3 1,000,000 1,000,000
Street Project - Local Street Rehab (Area 4) 20151000 1 1,887,442 1,887,442
Street Project - MSA Street Rehab 20151100 1 420,000 420,000
Street Project - MSA Street Rehab 20151101 1 150,000 150,000
Bridge Project - Louisiana Ave @ Minnehaha Creek 20151102 1 456,464 456,464
Storm Water Project - Sewer Rehab / Replacement 20151200 1 200,000 200,000
Wednesday, August 03, 2011
Study Session Meeting of August 22, 2011 (Item No. 3)
Subject: 2012 Budget Discussion Page 22
Department Project# Priority 2012 2013 2014 2015 2016 Total
Water Project - Watermain Replacement 20151400 1 150,000 150,000
Sanitary Sewer Proj. - Mainline Rehab (Area 3) 20152200 1 150,000 150,000
Sanitary Sewer Proj. - LS #9 & FM Rehab 20152300 1 57,500 57,500
Sanitary Sewer Proj. - Forcemain Rehabs 20152301 1 75,000 75,000
Street Mt Proj - Sealcoat Streets (Area 8) 20160001 1 248,674 248,674
Sidewalk Maint. Project - Annual Repairs 20160003 1 82,500 82,500
Street Maint. Project - Annual C & G Repairs 20160004 1 37,500 37,500
Storm Water Project - Annual CB Repairs 20160006 1 30,000 30,000
Street Project - MSA Street Rehab 20161100 1 395,000 395,000
Storm Water Project - Sewer Rehab / Replacement 20161200 1 200,000 200,000
Water Project - Watermain Replacement 20161400 1 308,000 308,000
Sanitary Sewer Proj. - Mainline Rehab (Area 4) 20162200 1 150,000 150,000
Sanitary Sewer Proj. - LS #1 & FM Rehab 20162300 1 75,000 75,000
Traffic Signal Maint. Proj - Repl Control Cabinets M - XX06 1 0 29,703 30,047 31,510 33,324 124,584
Traffic Signal Maint. Project - Paint Signals M - XX07 1 10,130 10,434 10,748 11,070 11,400 53,782
Retaining Wall Maint. Project - Wall Repair M - XX08 1 10,000 10,000 10,000 10,000 10,000 50,000
Street Light Project - System Replacement M - XX10 1 130,588 136,001 125,749 122,164 126,568 641,070
Bus Shelter Project - Shelter Replacements M - XX12 1 42,966 42,966
PW Parking Lot Rehabilitation Project M - XX13 1 121,000 110,000 158,000 35,000 424,000
Sign Project - Street Name Sign Replacements M - XX14 1 30,000 31,500 33,075 34,725 129,300
Water Project - Recoat Elevated Water Tower #2 TEMP-0004 1 400,000 400,000
Street Project - Excelsior Blvd Resurfacing TEMP-0012 1 302,500 302,500
Sanitary Sewer Proj. - MCES Golden Valley TEMP-0014 1 22,010,000 22,010,000
Sanitary Sewer Proj. - MCES Hopkins Interceptor TEMP-0015 1 12,005,000 12,005,000 12,005,000 15,005,000 51,020,000
Public Works Total 66,381,567 17,287,101 16,022,869 26,150,748 4,030,408 129,872,693
Hennepin County 320,000 300,000 620,000
HRA Levy 3,410,542 3,410,542
Met Council Grant 34,000,000 12,000,000 12,000,000 15,000,000 73,000,000
Municipal State Aid 380,000 540,000 340,000 1,126,464 395,000 2,781,464
Other Jurisdictions 900,000 900,000
Pavement Management Fund 2,101,698 1,758,697 1,806,750 1,414,815 2,117,598 9,199,558
PW Engineering Budget 15,000 5,000 7,500 5,000 32,500
PW Operations Budget 280,718 332,401 279,497 283,234 286,486 1,462,336
Sanitary Sewer Utility 732,000 300,900 207,500 1,225,000 225,000 2,690,400
Special Assessments 121,000 110,000 658,000 35,000 924,000
State of Minnesota 12,637,000 225,000 12,862,000
Stormwater Utility 230,000 580,000 230,000 830,000 230,000 2,100,000
Tax Increment - Elmwood 3,776,509 3,776,509
U.S. Government 7,630,000 7,630,000
Unfunded 30,000 61,203 63,122 4,066,235 33,324 4,253,884
Water Utility 717,100 1,373,900 130,500 1,300,000 708,000 4,229,500
Wednesday, August 03, 2011
Study Session Meeting of August 22, 2011 (Item No. 3)
Subject: 2012 Budget Discussion Page 23
Department Project# Priority 2012 2013 2014 2015 2016 Total
Technology
IT: On-going Hardware / Telephone Replacement TRF-001 1 100,000 100,000 100,000 100,000 100,000 500,000
IT: On-going Software Replacement TRF-002 1 150,000 150,000 150,000 150,000 150,000 750,000
IT: On-going Network Replacement TRF-003 1 100,000 100,000 100,000 100,000 100,000 500,000
Fire/Police: 800 MHz Radio/Console Replacements TRF-111 1 660,000 660,000
PW: Asset Mgmt Software Consolidation/Site License TRF-215 3 25,000 25,000
IT: On-going SAN Storage Additions TRF-218 1 50,000 25,000 25,000 25,000 100,000 225,000
IT: E-Mail Archival / Document Management Solution TRF-220 3 100,000 100,000
Parks: Point of Sale Equipment Replacements TRF-221 3 10,000 10,000
Assessing: Wireless Equipment for Field Work TRF-222 3 6,000 6,000
IT: Fiber Conduit - Excelsior Blvd, La Ave-Hopkins TRF-306 3 15,000 15,000
IT: Fiber Conduit - West End Fr. Rd, Gamble, Utica TRF-307 3 20,000 20,000
IR/SS: City Hall Production Copiers TRF-308 3 65,000 65,000
PW / Parks: MSC Copiers (2) TRF-309 3 30,000 30,000
IT: Fiber Conduit - TBD TRF-312 3 20,000 20,000 20,000 60,000
Police: Wireless Hotspots TRF-313 3 2,500 2,500
Police / Rec Center / Nature Center: Copiers TRF-314 3 50,000 50,000
Police: Mobile Replacements TRF-315 1 100,000 100,000 200,000
Fire: Mobile Replacements TRF-316 3 40,000 40,000
Admin Serv: Financial / HR/Payroll App Replacement TRF-321 1 250,000 250,000
Admin Serv: Utility Billing App Replacement TRF-322 1 210,000 210,000
Police: CAD/RMS/Mobile App Replacement TRF-323 1 27,625 27,625 27,625 27,625 110,500
IT: Telephone System Upgrade TRF-335 3 100,000 0 100,000
Fire: EOC Equipment TRF-342 3 10,000 10,000
IT: Smart Boards TRF-344 5 5,000 5,000 5,000 15,000
Admin Serv: Council Chambers Laptops (or Tablets) TRF-345 3 15,000 15,000 30,000
Admin Serv: Voting Machines TRF-346 1 105,000 105,000
IT: Basic Windows 7 / Office 2010 Training TRF-347 3 20,000 20,000
Parks: Nature & Rec Centers Surveillance Cameras TRF-348 3 10,000 10,000 20,000
Parks: Network Nature Center Picnic Building TRF-349 3 5,000 5,000
Parks: Square Rigger Mobiles TRF-352 1 8,000 8,000
IT: UPS Enhancements TRF-353 3 35,000 35,000
IR / Communications: Reverse 911 TRF-355 3 15,000 15,000 15,000 15,000 15,000 75,000
PW: HP Scanner / Plotter / Copier TRF-356 3 10,000 10,000
IT: Network Switches TRF-400 1 100,000 100,000
IT: Tape Library Replacement TRF-501 1 50,000 50,000
Insp: Permit Tech Document Scanners TRF-502 3 10,000 10,000
IR: Placeholder Only: Big Fiber Project??? TRF-504 5 0 0
Admin Serv: Property Data System Replacement TRF-505 1 75,000 75,000
Parks: Class / E-Connect (Parks) Replacement TRF-506 1 75,000 75,000
Insp: Permits / E-Permits System Replacement TRF-507 1 30,000 30,000
Police: Jail Cameras TRF-508 1 23,000 23,000
Wednesday, August 03, 2011
Study Session Meeting of August 22, 2011 (Item No. 3)
Subject: 2012 Budget Discussion Page 24
Department Project# Priority 2012 2013 2014 2015 2016 Total
Police: Exterior Cameras TRF-509 1 12,000 12,000
IR: Video Conferencing TRF-510 5 20,000 20,000
IT: Tablets / Mobiles TRF-511 5 10,000 10,000
IR / Support Serv: Microfiche Conversion to Images TRF-512 3 150,000 150,000
Fire / Police: Dispatch Intercity Backup TRF-513 3 25,000 25,000
Inspections: POS/Health Tablets/Laptops/Printers TRF-514 3 7,000 7,000
Utilities: SCADA Server TRF-515 5 10,000 10,000
PW: AVL TRF-516 5 50,000 50,000
Technology Total 798,125 947,625 1,682,625 762,625 718,000 4,909,000
Capital Replacement Fund 708,000 760,000 955,000 725,000 618,000 3,766,000
E-911 Funds 25,000 65,000 90,000
EDA Development Fund 0 0
Police & Fire Pension 65,125 127,625 662,625 37,625 100,000 993,000
PW Operations Budget 50,000 50,000
Utilities 10,000 10,000
Technology Total 798,125 947,625 1,682,625 762,625 718,000 4,909,000
Grand Total 71,223,906 20,376,535 21,189,157 30,162,018 7,673,153 150,624,769
Wednesday, August 03, 2011
Study Session Meeting of August 22, 2011 (Item No. 3)
Subject: 2012 Budget Discussion Page 25
08/17/2011City of St. Louis ParkPage 1Financial Management PlanUpdated August 3, 2011SUMMARY SHEET (pages 1-3)Based on Actual CIP as of 8/3/11Inflation 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00%Interest 1.50% 1.75% 2.00% 2.50% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00%2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021Page # Actual Actual Budgeted Proposed Projected Projected Projected Projected Projected Projected Projected Projected Projected4Cable TV Fund - Produces and broadcasts all cable tv programming for cable channels 15, 16, 17 & 96Total Revenues616,859 605,102 555,000 541,692 541,283 539,787 537,789 533,308 526,469 518,740 510,073 500,419 489,727 Total Expenditures600,146 639,259 619,341 699,732 696,673 717,574 739,101 761,274 784,112 807,635 831,865 856,820 882,525 Incr/(Decr) in Fund Balance16,713 (34,157) (64,341) (158,040) (155,390) (177,786) (201,311) (227,966) (257,643) (288,896) (321,792) (356,401) (392,798) Fund Balance - Ending 785,859 843,787 779,446 644,756 489,366 311,579 110,268 (117,698) (375,341) (664,237) (986,028) (1,342,430) (1,735,228) Fund Balance Percentage122.93% 136.24% 111.39% 92.55% 68.20% 42.16% 14.48% -15.01% -46.47% -79.85% -115.08% -152.11%5Police & Fire Pension Fund - The overfunded portion of these pension accounts can only be used for non-benefit related police or fire purposesTotal Revenues114,201 51,480 202,268 43,203 47,409 50,583 46,674 55,781 53,941 51,279 50,772 46,034 45,336 Total Expenditures320,419 235,504 2,378,772 214,350 227,307 712,777 54,262 117,136 142,650 68,179 208,725 69,287 69,865 Incr/(Decr) in Fund Balance(206,218) (184,024) (2,176,503) (171,147) (179,898) (662,194) (7,588) (61,355) (88,709) (16,900) (157,952) (23,253) (24,529) Fund Balance - Ending 5,240,732 5,056,708 2,880,205 2,709,058 2,529,160 1,866,966 1,859,378 1,798,024 1,709,314 1,692,414 1,534,462 1,511,209 1,486,680 6Housing Rehabilitation Fund - This fund covers costs for programs related to preventing deterioration of residential propertiesTotal Revenues825,517 4,860,004 1,100,000 1,059,389 1,041,093 1,040,214 1,038,675 1,033,842 1,025,065 1,014,945 1,003,328 990,136 975,287 Total Expenditures1,735,319 4,587,411 1,273,015 1,218,267 1,254,815 1,292,459 1,331,233 1,371,170 1,412,305 1,454,675 1,498,315 1,543,264 1,589,562 Incr/(Decr) in Fund Balance(909,802) 272,593 (173,015) (158,878) (213,722) (252,245) (292,559) (337,328) (387,240) (439,729) (494,986) (553,128) (614,275) Ending Fund Balance 820,005 1,092,597 919,582 760,703 546,981 294,736 2,177 (335,151) (722,391) (1,162,120) (1,657,107) (2,210,235) (2,824,510) Fund Balance Percentage17.88% 85.83% 75.48% 60.62% 42.32% 22.14% 0.16% -23.73% -49.66% -77.56% -107.38% -139.05%7Development Fund - This fund is to be used for general City projects.Total Revenues1,037,064 1,080,231 1,010,892 1,001,676 569,490 595,280 661,807 712,009 673,617 632,099 575,867 515,693 451,390 Total Expenditures2,706,291 1,718,494 849,393 2,099,135 2,162,109 2,226,972 2,293,781 2,362,595 2,433,473 2,506,477 2,581,671 2,659,121 2,738,895 Incr/(Decr) in Fund Balance(1,669,227) (638,263) 161,499 (1,097,459) (1,592,619) (1,631,693) (1,631,974) (1,279,753) (1,383,943) (1,874,378) (2,005,804) (2,143,428) (2,287,505) Fund Balance - Ending 24,579,348 23,992,559 24,154,058 23,056,599 21,463,981 19,832,288 18,200,314 16,920,561 15,536,617 13,662,239 11,656,435 9,513,006 7,225,502 Study Session Meeting of August 22, 2011 (Item No. 3) Subject: 2012 Budget DiscussionPage 26
08/17/2011Page 22009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021Actual Act Unaudited Budgeted Proposed Projected Projected Projected Projected Projected Projected Projected Projected Projected8HRA Levy - This fund is to be used for infrastructure construction in redevelopment areas. Total Revenues1,119,953 1,090,113 1,155,888 1,080,574 1,051,698 1,082,464 1,134,248 1,198,411 1,234,363 1,271,394 1,309,536 1,348,822 1,389,287 Total Expenditures53,761 1,024,219 36,000 3,410,542 - - - - - - - - - Incr/(Decr) in Fund Balance1,066,192 65,894 1,119,888 (2,329,968) 1,051,698 1,082,464 1,134,248 1,198,411 1,234,363 1,271,394 1,309,536 1,348,822 1,389,287 Fund Balance - Ending 5,037,002 5,102,896 6,222,784 3,892,816 4,944,514 6,026,979 7,161,227 8,359,638 9,594,001 10,865,395 12,174,931 13,523,753 14,913,039 9Permanent Improvement Revolving Fund - This fund pays for the cost of project construction and is repaid through special assessmentsTotal Revenues459,266 327,631 332,830 63,833 70,091 75,280 88,109 99,048 81,811 63,902 56,731 49,342 41,728 Total Expenditures311,023 5,016,079 239,258 302,471 302,545 302,621 302,700 673,614 678,777 302,950 303,039 303,130 303,224 Incr/(Decr) in Fund Balance148,243 (4,688,448) 93,572 (238,638) (232,454) (227,342) (214,591) (574,565) (596,966) (239,048) (246,308) (253,788) (261,496) Fund Balance - Ending 8,768,647 4,080,199 4,173,770 3,935,132 3,702,678 3,475,336 3,260,745 2,686,180 2,089,214 1,850,166 1,603,858 1,350,070 1,088,574 Fund Balance Percentage174.81% 1705.35% 1379.89% 1300.68% 1223.53% 1148.11% 484.07% 395.74% 689.62% 610.54% 529.10% 445.24%10Park Improvement Fund - This fund covers capital expenditures for the replacement and improvement of park facilitiesTotal Revenues1,181,750 1,450,437 2,098,717 906,636 913,056 921,473 923,210 913,917 911,404 906,865 905,190 900,765 881,298 Total Expenditures1,440,928 1,162,457 1,512,200 948,700 844,700 1,429,700 1,629,700 997,700 1,062,700 962,700 1,052,700 1,549,700 1,062,700 Incr/(Decr) in Fund Balance(259,178) 287,980 586,517 (42,064) 68,356 (508,227) (706,490) (83,783) (151,296) (55,835) (147,510) (648,935) (181,402) Fund Balance - Ending 1,987,774 2,275,754 2,862,271 2,820,207 2,888,563 2,380,336 1,673,847 1,590,064 1,438,768 1,382,933 1,235,423 586,488 405,085 Fund Balance Percentage171.00% 150.49% 301.70% 333.87% 202.04% 146.06% 167.77% 149.62% 149.45% 131.37% 79.72% 55.19%11Pavement Management Fund - This fund covers expenditures related to street reconstruction and chip-sealingTotal Revenues1,381,160 1,347,427 1,676,002 1,672,335 1,669,098 1,670,748 1,673,385 1,686,369 1,672,952 1,680,049 1,671,008 1,661,012 1,649,358 Total Expenditures1,496,684 1,339,458 1,403,735 2,117,698 1,758,697 1,822,750 1,429,815 2,133,598 1,436,398 1,981,409 2,004,218 2,049,572 2,059,179 Incr/(Decr) in Fund Balance(115,524) 7,969 272,267 (445,363) (89,599) (152,002) 243,570 (447,229) 236,554 (301,360) (333,210) (388,560) (409,821) Fund Balance - Ending 1,542,128 1,550,097 1,822,364 1,377,001 1,287,402 1,135,400 1,378,970 931,741 1,168,295 866,935 533,725 145,165 (264,656) Fund Balance Percentage115.13% 110.43% 86.05% 78.30% 70.63% 79.41% 64.63% 64.87% 58.96% 43.26% 26.04% 7.05%12Capital Replacement Fund - Combines Technology, Buildings, and Equipment. Also combines Fire Station Bond Fund (4040)Total Revenues5,857,562 19,650,671 1,820,586 3,672,098 1,581,677 1,606,992 1,612,906 1,632,828 1,625,759 1,653,701 1,637,791 1,676,522 1,714,683 Total Expenditures6,340,469 5,776,757 14,672,303 3,450,864 1,905,909 2,951,863 2,066,345 2,711,195 1,562,393 3,078,113 1,267,658 1,353,015 1,190,780 Incr/(Decr) in Fund Balance(482,907) 13,873,914 (12,851,717) 221,234 (324,232) (1,344,871) (453,439) (1,078,367) 63,366 (1,424,412) 370,133 323,507 523,903 Cash Available at Year End 2,949,287 16,095,463 3,243,746 3,464,980 3,140,749 1,795,878 1,342,439 264,072 327,438 (1,096,974) (726,840) (403,333) 120,570 Cash Available Percentage51.05% 109.70% 94.00% 181.80% 106.40% 86.91% 49.51% 16.90% 10.64% -86.54% -53.72% -29.81%Study Session Meeting of August 22, 2011 (Item No. 3) Subject: 2012 Budget DiscussionPage 27
08/17/2011Page 32009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021Actual Act Unaudited Budgeted Proposed Projected Projected Projected Projected Projected Projected Projected Projected Projected13Water Utility Fund - This fund is to be used for all provsions of water services including administration, billing and collection, maintenance and operations.Total Revenues4,370,130 4,145,463 5,312,894 6,198,734 5,609,546 5,930,740 6,273,676 6,595,065 6,931,047 7,278,308 7,635,186 8,002,394 8,282,337 Revenues Over (Under) Expenditures8,657,984 4,732,508 4,465,990 4,771,576 6,738,212 5,791,500 7,062,212 6,582,926 6,716,963 6,923,500 6,952,198 6,572,203 5,751,854 Incr/(Decr) in Fund Balance(4,287,854) (587,045) 846,904 1,427,158 (1,128,666) 139,240 (788,536) 12,140 214,084 354,808 682,988 1,430,191 2,530,482 Cash Available at Year End 350 74,202 2,459,604 3,136,277 2,757,611 2,896,851 2,108,315 2,120,455 2,334,539 2,689,347 3,372,335 4,802,526 7,333,008 Cash Available Percentage0.01% 1.66% 51.55% 46.54% 47.61% 41.02% 32.03% 31.57% 33.72% 38.68% 51.31% 83.50%14Sewer Utility Fund - This fund is to be used for all provsions of sewer services including administration, billing and collection, maintenance and operations.Total Revenues5,199,936 5,290,751 5,358,033 5,930,858 6,463,894 6,994,970 7,384,364 7,776,908 8,200,005 8,646,860 9,116,212 9,437,883 9,767,167 Total Expenditures4,992,924 4,898,316 5,306,726 5,846,919 5,639,371 5,779,734 7,041,691 6,297,345 6,559,728 6,919,392 7,161,920 7,492,921 7,813,034 Revenues Over (Under) Expenditures207,012 392,435 51,307 83,939 824,524 1,215,236 342,674 1,479,563 1,640,278 1,727,468 1,954,292 1,944,962 1,954,133 Cash Available at Year End 1,851,591 2,142,599 2,193,906 2,277,845 3,102,369 4,317,606 4,660,279 6,139,842 7,780,120 9,507,587 11,461,879 13,406,842 15,360,975 Cash Available Percentage37.80% 40.38% 37.52% 40.39% 53.68% 61.31% 74.00% 93.60% 112.44% 132.75% 152.97% 171.60%15Solid Waste Utility Fund - This fund is to be used for all provsions of revenues and expenses related to the collection, disposal and recycling of residential solid waste.Total Revenues2,610,682 2,839,784 2,894,000 2,972,000 3,065,272 3,159,720 3,262,101 3,368,785 3,469,533 3,573,293 3,680,156 3,790,215 3,903,566 Total Expenditures2,413,640 3,402,749 2,829,735 2,861,366 2,947,207 3,035,623 3,126,692 3,220,493 3,317,107 3,416,621 3,519,119 3,624,693 3,733,435 Revenues Over (Under) Expenditures197,042 (562,965) 64,265 110,634 118,066 124,096 135,409 148,293 152,425 156,672 161,037 165,523 170,131 Cash Available at Year End 1,999,051 1,408,672 1,472,937 1,583,571 1,701,637 1,825,733 1,961,142 2,109,434 2,261,860 2,418,532 2,579,569 2,745,091 2,915,224 Cash Available Percentage58.75% 49.78% 51.48% 53.73% 56.06% 58.39% 60.90% 63.59% 66.20% 68.73% 71.17% 73.53%16Storm Water Utility Fund - This fund is to be used for all provsions of storm water including administration, billing and collection, maintenance and operations.Total Revenues1,777,652 1,852,729 1,993,698 2,064,655 2,189,451 2,222,822 2,235,296 2,229,132 2,227,763 2,227,173 2,233,179 2,238,804 2,308,322 Total Expenditures1,655,693 1,647,295 2,187,698 1,709,699 2,497,347 2,186,391 2,832,316 2,274,739 2,247,427 2,026,991 2,045,660 2,098,118 2,150,358 Revenues Over (Under) Expenditures121,959 205,434 (194,000) 354,956 (307,896) 36,431 (597,019) (45,607) (19,664) 200,183 187,519 140,686 157,964 Cash Available at Year End 758,716 2,459,645 2,265,645 2,620,601 2,312,705 2,349,136 1,752,117 1,706,510 1,686,846 1,887,029 2,074,548 2,215,234 2,373,198 Cash Available Percentage46.06% 112.43% 132.52% 104.94% 105.78% 82.94% 77.02% 75.93% 83.22% 92.25% 98.88% 103.02%17Uninsured Loss Fund - This fund covers self-insured workers comp claims and liability claim deductiblesTotal Revenues113,119 73,188 37,000 58,000 58,877 59,544 60,244 59,862 58,249 56,484 54,561 52,472 50,209 Total Expenditures205,105 122,436 184,495 170,982 155,511 160,177 164,982 169,932 175,030 180,280 185,689 191,259 196,997 Incr/(Decr) in Fund Balance(91,986) (49,248) (147,495) (112,982) (96,634) (100,633) (104,738) (110,069) (116,781) (123,796) (131,128) (138,787) (146,789) Fund Balance - Ending 731,293 682,045 534,550 421,568 324,934 224,301 119,563 9,493 (107,288) (231,084) (362,212) (500,999) (647,788) Fund Balance Percentage597.29% 369.68% 312.64% 271.08% 202.86% 135.95% 70.36% 5.42% -59.51% -124.45% -189.38% -254.32%Study Session Meeting of August 22, 2011 (Item No. 3) Subject: 2012 Budget DiscussionPage 28
Meeting Date: August 22, 2011
Agenda Item #: 4
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Communications/Meeting Check-In (Verbal).
RECOMMENDED ACTION:
Not Applicable.
POLICY CONSIDERATION:
Not Applicable.
BACKGROUND:
At every Study Session, verbal communications will take place between staff and Council for the
purpose of information sharing.
FINANCIAL OR BUDGET CONSIDERATION:
Not Applicable.
VISION CONSIDERATION:
Not Applicable.
Attachments: None
Prepared and Approved by: Tom Harmening, City Manager
Meeting Date: August 22, 2011
Agenda Item #: 5
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
July 2011 Monthly Financial Report.
RECOMMENDED ACTION:
No action required at this time. This report is being provided for information sharing purposes.
POLICY CONSIDERATION:
None at this time.
BACKGROUND:
This report is designed to provide summary information regarding the overall level of revenues
and expenditures in both the General Fund and the Park and Recreation Fund. These funds
should be a primary concern in analyzing the City’s financial health because they represent the
discretionary use of tax levy dollars.
Actual expenditures should generally run at about 58% of the annual budget through July.
Currently, the General Fund has expenditures totaling 54% of the adopted budget and the Park
and Recreation Fund expenditures are at 61% of budget. Revenues tend to be harder to gauge in
this same way due to the timing of when they are received, examples of which include property
taxes and State aid payments (Police & Fire, DOT/Highway, PERA Aid, etc).
Significant variances for both revenues and expenditures are highlighted below accompanied
with a general discussion of reasons for the variance.
General Fund
Revenues:
As of July, 76% of the license and permit revenues have been received in the General
Fund. This is consistent with prior years in that 100% of the 2011 liquor and business
license payments have already been recorded. Permit revenues are at 64.6% of budget
through July.
In the Public Works Operations Division, Intergovernmental Revenue has exceeded
budget by 24% or $106,000 for the year. This is the portion of our DOT Municipal State
Aid allotment to be used for general maintenance expenditures. Typically, the State pays
90% of the maintenance allotment in the current year and withholds 10% until the
following year. However, the State had sent the full 2011 allotment in the amount of
$508,000 in advance of the anticipated State shutdown in June. In addition, we have also
received the 10% hold back of our 2010 allotment in the amount of $48,000 in June.
Expenditures:
Personal Services in the Administration Department is currently under budget at 55.2%.
A large portion of this budget is for temporary election help.
Study Session Meeting of August 22, 2011 (Item No.5) Page 2
Subject: July 2011 Monthly Financial Report
Personal Services under Facilities Maintenance is well below budget at 42.6%. This is
due to the retirement of the Facilities Superintendent and the subsequent staffing
reorganization.
Public Works Administration is currently exceeding budget under Personal Services at
62.9%. An allocation change needs to be made for how the Solid Waste Inspector’s time
is recorded to coincide with the adopted Solid Waste Utility Budget. After this
adjustment is made, Personal Services will be correctly reflected in the General Fund.
Parks and Recreation
Expenditures:
In the Organized Recreation Division, Supplies are exceeding budget at 82.5%. A
$10,000 purchase was made earlier this year for youth recreational equipment
components to replace or repair existing play structures. In May, $5,500 was spent for
tables and storage needs at the splash pad. Many expenses incurred in this division are
seasonal and a budget overage at end of year is not anticipated.
Also in the Organized Recreation Division, Services & Other Charges are exceeding
budget at 80.6%. The is due for the most part to the full payment of the 2011 Community
Education contribution to the School District in the amount of $187,400 early in the year.
This is consistent with prior years and causes a temporary variance. Many of the other
costs in this category are seasonal, with larger expenses occurring for recreational
activities over the summer months.
Total expenses in the Vehicle Maintenance Division as a whole are at 67% through July
due to many unforeseen expenses. Motor fuel is at 71% of budget, mainly because 5,200
gallons more fuel has been consumed in the first seven months of 2011 compared to the
first seven months of 2010. This was in large part due to snow removal in the first
quarter. Parts and repairs and maintenance services are also higher than budget through
July, as there have been many unanticipated equipment repairs requiring external service
and labor work. Certain repairs related to accidents will be reimbursed through a transfer
from the Uninsured Loss Fund at the end of the year. Staff will continue to review
expenses in this division closely throughout the remainder of the year.
FINANCIAL OR BUDGET CONSIDERATION:
None at this time.
VISION CONSIDERATION:
Regular and timely reporting of financial information is part of the City’s mission of being
stewards of financial resources.
Attachments: Monthly Financial Reports
Prepared by: Darla Monson, Senior Accountant
Reviewed by: Nancy Deno, Deputy City Manager
Approved by: Tom Harmening, City Manager
8/16/2011CITY OF ST LOUIS PARK 14:41:09R5509FIN1 LOGIS001
1Monthly Financial Report Page -By Co (pb), Object
2011
20117/31/2011 <==========================================>20102011
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
01000 GENERAL FUND
4000 REVENUES & EXPENSES
4001 REVENUES
4010 GENERAL PROPERTY TAXES 15,426,072.00- 7,967,634.97- 7,967,634.97- 7,458,437.03- 51.65 |14,889,605.00-7,556,184.48- 50.75
4100 LICENSES & PERMITS 2,345,910.00- 200,136.35- 1,783,933.56- 561,976.44- 76.04 |2,294,768.00-1,710,226.70- 74.53
4270 FINES & FORFEITS 328,200.00- 32,580.34- 152,774.41- 175,425.59- 46.55 |311,750.00-175,629.44- 56.34
4300 INTERGOVERNMENTAL 1,136,187.00- 23,852.50- 620,074.96- 516,112.04- 54.58 |1,598,787.00-811,801.12- 50.78
4600 CHARGES FOR SERVICES 1,152,643.00- 13,311.76- 343,628.35- 809,014.65- 29.81 |1,138,018.00-440,747.65- 38.73
5200 MISCELLANEOUS 100,150.00- 11,672.87- 81,983.18- 18,166.82- 81.86 |100,000.00-79,130.85- 79.13
4001 REVENUES 20,489,162.00-8,249,188.79-10,950,029.43-9,539,132.57-53.44 |20,332,928.00-10,773,720.24-52.99
6001 EXPENDITURES
6002 PERSONAL SERVICES 18,397,016.00 1,395,464.81 10,390,589.88 8,006,426.12 56.48 |18,132,004.00 10,613,022.14 58.53
6210 SUPPLIES 768,410.00 45,352.03 331,566.90 436,843.10 43.15 |846,535.00 421,777.20 49.82
6300 NON-CAPITAL EQUIPMENT 63,425.00 5,132.12 26,058.88 37,366.12 41.09 |67,775.00 45,234.72 66.74
6350 SERVICES & OTHER CHARGES 3,851,437.00 258,542.66 1,724,583.27 2,126,853.73 44.78 |3,922,858.00 1,833,438.47 46.74
7800 CAPITAL OUTLAY |5,369.23
6001 EXPENDITURES 23,080,288.00 1,704,491.62 12,472,798.93 10,607,489.07 54.04 |22,969,172.00 12,918,841.76 56.24
8001 OTHER INCOME
8010 TRANSFERS IN 2,589,876.00- 212,573.00- 1,488,011.00- 1,101,865.00- 57.45 |2,583,825.00-1,507,231.18- 58.33
8070 OTHER RECOVERIES 4,000.00-5,335.00- 7,077.68-3,077.68 176.94 |1,500.00-17,235.80- 1,149.05
8100 INTEREST 200,000.00-38,720.75 238,720.75- 19.36- |200,000.00-37,850.30- 18.93
8130 CONTRIBUTIONS/DONATIONS 10.71 3,700.16-3,700.16 |2.00-
8170 ADMINISTRATION FEES 750.00-125.00- 3,150.00-2,400.00 420.00 |3,203.00-
8200 MISC RECEIPTS 1,077.75- 3,067.49-3,067.49 |100.00-35.54- 35.54
8001 OTHER INCOME 2,794,626.00-219,100.04-1,466,285.58-1,328,340.42-52.47 |2,785,425.00-1,565,557.82-56.21
8501 OTHER EXPENSE
8580 MISCELLANEOUS EXPENSE 182,000.00 565.99 181,434.01 .31 |181,181.00 7.51-
8590 BANK CHARGES/CREDIT CD FEES 21,500.00 1,895.19 11,368.51 10,131.49 52.88 |19,000.00 13,364.06 70.34
8501 OTHER EXPENSE 203,500.00 1,895.19 11,934.50 191,565.50 5.86 |200,181.00 13,356.55 6.67
4000 REVENUES & EXPENSES 6,761,902.02-68,418.42 68,418.42-|51,000.00 592,920.25 1,162.59
01000 GENERAL FUND 6,761,902.02-68,418.42 68,418.42-|51,000.00 592,920.25 1,162.59
Study Session Meeting of August 22, 2011 (Item No. 5)
Subject: July 2011 Monthly Financial Report Page 3
8/16/2011CITY OF ST LOUIS PARK 14:41:09R5509FIN1 LOGIS001
2Monthly Financial Report Page -By Co (pb), Object
2011
20117/31/2011 <==========================================>20102011
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
02000 PARK AND RECREATION
4000 REVENUES & EXPENSES
4001 REVENUES
4010 GENERAL PROPERTY TAXES 4,000,561.00- 2,000,280.50- 2,000,280.50- 2,000,280.50- 50.00 |4,014,872.00-2,007,436.00- 50.00
4100 LICENSES & PERMITS 6,600.00-110.00-6,490.00-1.67 |6,275.00-622.00- 9.91
4300 INTERGOVERNMENTAL 77,652.00-3,616.66- 77,908.86-256.86 100.33 |71,219.00-55,299.35- 77.65
4600 CHARGES FOR SERVICES 1,095,250.00- 206,027.40- 710,246.82- 385,003.18- 64.85 |1,073,900.00-684,917.41- 63.78
5200 MISCELLANEOUS 937,400.00- 109,249.62- 466,658.15- 470,741.85- 49.78 |906,900.00-422,701.27- 46.61
4001 REVENUES 6,117,463.00-2,319,174.18-3,255,204.33-2,862,258.67-53.21 |6,073,166.00-3,170,976.03-52.21
6001 EXPENDITURES
6002 PERSONAL SERVICES 3,524,740.00 363,832.45 2,074,376.12 1,450,363.88 58.85 |3,440,416.00 2,047,203.50 59.50
6210 SUPPLIES 854,846.00 115,730.54 549,770.71 305,075.29 64.31 |906,881.00 433,878.82 47.84
6300 NON-CAPITAL EQUIPMENT 4,120.00 830.95 2,598.61 1,521.39 63.07 |4,120.00 4,681.57 113.63
6350 SERVICES & OTHER CHARGES 1,729,657.00 167,157.95 1,103,436.05 626,220.95 63.80 |1,712,749.00 984,927.87 57.51
7800 CAPITAL OUTLAY 1,500.00 1,090.12 409.88 72.67 |7,000.00
6001 EXPENDITURES 6,114,863.00 647,551.89 3,731,271.61 2,383,591.39 61.02 |6,071,166.00 3,470,691.76 57.17
8001 OTHER INCOME
8065 SALE OF SALVAGE |1,500.00-
8100 INTEREST |680.89-
8130 CONTRIBUTIONS/DONATIONS 15,000.00-1,100.00- 13,900.00-7.33 |13,000.00-5,857.69- 45.06
8200 MISC REVENUE 5,440.00-5,440.00 |5,440.00-
8001 OTHER INCOME 15,000.00-6,540.00-8,460.00-43.60 |13,000.00-13,478.58-103.68
8501 OTHER EXPENSE
8550 INTEREST/FINANCE CHARGES 203.51 203.51-|39.00
8580 MISC EXPENSE 5.09 5.09-|
8590 BANK CHARGES/CREDIT CD FEES 17,600.00 2,996.09 13,556.36 4,043.64 77.02 |15,000.00 13,019.25 86.80
8501 OTHER EXPENSE 17,600.00 2,996.09 13,764.96 3,835.04 78.21 |15,000.00 13,058.25 87.06
4000 REVENUES & EXPENSES 1,668,626.20-483,292.24 483,292.24-|299,295.40
02000 PARK AND RECREATION 1,668,626.20-483,292.24 483,292.24-|299,295.40
Study Session Meeting of August 22, 2011 (Item No. 5)
Subject: July 2011 Monthly Financial Report Page 4
8/16/2011CITY OF ST LOUIS PARK 14:43:53R5509FIN1 LOGIS005
1Monthly Financial Report Page -By Co, Dept (pb), Object
2011
20117/31/2011 <==========================================>20102011
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
01000 GENERAL FUND
100 GENERAL
4000 REVENUES & EXPENSES
4001 REVENUES
4010 GENERAL PROPERTY TAXES 15,426,072.00- 7,967,634.97- 7,967,634.97- 7,458,437.03- 51.65 |14,889,605.00-7,556,184.48- 50.75
4300 INTERGOVERNMENTAL 109,187.00- 22,602.50- 54,593.24- 54,593.76- 50.00 |45,205.00-73,775.30- 163.20
4600 CHARGES FOR SERVICES 6.25-79.67-79.67 |158.94-
5200 MISCELLANEOUS 85,000.00-7,083.33- 51,932.58- 33,067.42- 61.10 |85,000.00-54,613.85- 64.25
4001 REVENUES 15,620,259.00-7,997,327.05-8,074,240.46-7,546,018.54-51.69 |15,019,810.00-7,684,732.57-51.16
6001 EXPENDITURES
6210 SUPPLIES 75.09 75.09-|1,984.56
6300 NON-CAPITAL EQUIPMENT 3,705.98 3,705.98-|
6350 SERVICES & OTHER CHARGES 60,000.00 15,987.96 44,012.04 26.65 |40,316.16
6001 EXPENDITURES 60,000.00 19,769.03 40,230.97 32.95 |42,300.72
8001 OTHER INCOME
8010 TRANSFERS IN 2,589,876.00- 212,573.00- 1,488,011.00- 1,101,865.00- 57.45 |2,583,825.00-1,507,231.18- 58.33
8100 INTEREST 200,000.00-38,720.75 238,720.75- 19.36- |200,000.00-37,850.30- 18.93
8001 OTHER INCOME 2,789,876.00-212,573.00-1,449,290.25-1,340,585.75-51.95 |2,783,825.00-1,545,081.48-55.50
8501 OTHER EXPENSE
8580 MISC EXPENSE 180,000.00 180,000.00 |180,681.00
8590 BANK CHARGES/CREDIT CD FEES |1,655.39
8501 OTHER EXPENSE 180,000.00 180,000.00 |180,681.00 1,655.39 .92
4000 REVENUES & EXPENSES 18,170,135.00-8,209,900.05-9,503,761.68-8,666,373.32-52.30 |17,622,954.00-9,185,857.94-52.12
100 GENERAL 18,170,135.00-8,209,900.05-9,503,761.68-8,666,373.32-52.30 |17,622,954.00-9,185,857.94-52.12
Study Session Meeting of August 22, 2011 (Item No. 5)
Subject: July 2011 Monthly Financial Report Page 5
8/16/2011CITY OF ST LOUIS PARK 14:43:53R5509FIN1 LOGIS005
2Monthly Financial Report Page -By Co, Dept (pb), Object
2011
20117/31/2011 <==========================================>20102011
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
110 ADMINISTRATION
4000 REVENUES & EXPENSES
4001 REVENUES
4100 LICENSES & PERMITS 221,590.00-116.62- 219,682.15-1,907.85- 99.14 |183,360.00-195,227.45- 106.47
4270 FINES & FORFEITS 8,000.00-250.00-7,750.00-3.13 |8,000.00-
4600 CHARGES FOR SERVICES 1,354.55- 5,233.95-5,233.95 |545.79-
5200 MISCELLANEOUS 50.00-50.00 |
4001 REVENUES 229,590.00-1,471.17-225,216.10-4,373.90-98.09 |191,360.00-195,773.24-102.31
6001 EXPENDITURES
6002 PERSONAL SERVICES 469,088.00 43,538.72 258,932.01 210,155.99 55.20 |444,400.00 297,977.46 67.05
6210 SUPPLIES 2,900.00 279.67 1,156.01 1,743.99 39.86 |3,100.00 1,739.58 56.12
6350 SERVICES & OTHER CHARGES 417,810.00 30,549.50 195,622.35 222,187.65 46.82 |476,972.00 201,652.25 42.28
6001 EXPENDITURES 889,798.00 74,367.89 455,710.37 434,087.63 51.22 |924,472.00 501,369.29 54.23
8001 OTHER INCOME
8130 CONTRIBUTIONS/DONATIONS 100.00-100.00 |
8200 MISC REVENUE 150.00- 1,985.22-1,985.22 |
8001 OTHER INCOME 150.00-2,085.22-2,085.22 |
8501 OTHER EXPENSE
8590 BANK CHARGES/CREDIT CD FEES 2.37 2.37-|
8501 OTHER EXPENSE 2.37 2.37-|
4000 REVENUES & EXPENSES 660,208.00 72,746.72 228,411.42 431,796.58 34.60 |733,112.00 305,596.05 41.68
110 ADMINISTRATION 660,208.00 72,746.72 228,411.42 431,796.58 34.60 |733,112.00 305,596.05 41.68
Study Session Meeting of August 22, 2011 (Item No. 5)
Subject: July 2011 Monthly Financial Report Page 6
8/16/2011CITY OF ST LOUIS PARK 14:43:53R5509FIN1 LOGIS005
3Monthly Financial Report Page -By Co, Dept (pb), Object
2011
20117/31/2011 <==========================================>20102011
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
120 ACCOUNTING
4000 REVENUES & EXPENSES
4001 REVENUES
4600 CHARGES FOR SERVICES 48,318.00-24,159.05- 24,158.95- 50.00 |48,318.00-28,576.38- 59.14
4001 REVENUES 48,318.00-24,159.05-24,158.95-50.00 |48,318.00-28,576.38-59.14
6001 EXPENDITURES
6002 PERSONAL SERVICES 452,004.00 35,839.45 271,682.64 180,321.36 60.11 |444,200.00 337,038.51 75.88
6210 SUPPLIES 3,000.00 761.46 1,493.81 1,506.19 49.79 |3,000.00 1,354.92 45.16
6350 SERVICES & OTHER CHARGES 155,710.00 10,359.22 78,125.88 77,584.12 50.17 |140,650.00 92,018.94 65.42
6001 EXPENDITURES 610,714.00 46,960.13 351,302.33 259,411.67 57.52 |587,850.00 430,412.37 73.22
8001 OTHER INCOME
8170 ADMINISTRATION FEES 750.00-125.00- 3,150.00-2,400.00 420.00 |3,025.00-
8001 OTHER INCOME 750.00-125.00-3,150.00-2,400.00 420.00 |3,025.00-
8501 OTHER EXPENSE
8580 MISCELLANEOUS EXPENSE 2,000.00 2,000.00 |500.00 7.51- 1.50-
8590 BANK CHARGES/CREDIT CD FEES 250.00 250.00 |500.00
8501 OTHER EXPENSE 2,250.00 2,250.00 |1,000.00 7.51-.75-
4000 REVENUES & EXPENSES 563,896.00 46,835.13 323,993.28 239,902.72 57.46 |540,532.00 398,803.48 73.78
120 ACCOUNTING 563,896.00 46,835.13 323,993.28 239,902.72 57.46 |540,532.00 398,803.48 73.78
Study Session Meeting of August 22, 2011 (Item No. 5)
Subject: July 2011 Monthly Financial Report Page 7
8/16/2011CITY OF ST LOUIS PARK 14:43:53R5509FIN1 LOGIS005
4Monthly Financial Report Page -By Co, Dept (pb), Object
2011
20117/31/2011 <==========================================>20102011
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
121 ASSESSING
4000 REVENUES & EXPENSES
4001 REVENUES
5200 MISCELLANEOUS 150.00-25.00-175.00-25.00 116.67 |150.00-
4001 REVENUES 150.00-25.00-175.00-25.00 116.67 |150.00-
6001 EXPENDITURES
6002 PERSONAL SERVICES 488,690.00 38,213.71 286,386.24 202,303.76 58.60 |476,600.00 276,136.43 57.94
6210 SUPPLIES 1,200.00 1,076.20 123.80 89.68 |1,225.00 456.01 37.23
6350 SERVICES & OTHER CHARGES 10,251.00 1,313.50 4,279.41 5,971.59 41.75 |12,255.00 4,082.59 33.31
6001 EXPENDITURES 500,141.00 39,527.21 291,741.85 208,399.15 58.33 |490,080.00 280,675.03 57.27
8001 OTHER INCOME
8501 OTHER EXPENSE
8590 BANK CHARGES/CREDIT CD FEES |.01-
8501 OTHER EXPENSE |.01-
4000 REVENUES & EXPENSES 499,991.00 39,502.21 291,566.85 208,424.15 58.31 |490,080.00 280,525.02 57.24
121 ASSESSING 499,991.00 39,502.21 291,566.85 208,424.15 58.31 |490,080.00 280,525.02 57.24
Study Session Meeting of August 22, 2011 (Item No. 5)
Subject: July 2011 Monthly Financial Report Page 8
8/16/2011CITY OF ST LOUIS PARK 14:43:53R5509FIN1 LOGIS005
5Monthly Financial Report Page -By Co, Dept (pb), Object
2011
20117/31/2011 <==========================================>20102011
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
130 HUMAN RESOURCES
4000 REVENUES & EXPENSES
4001 REVENUES
4600 CHARGES FOR SERVICES 11,000.00-5,171.00-5,829.00- 47.01 |9,000.00-9,026.00- 100.29
5200 MISCELLANEOUS |264.00-
4001 REVENUES 11,000.00-5,171.00-5,829.00-47.01 |9,000.00-9,290.00-103.22
6001 EXPENDITURES
6002 PERSONAL SERVICES 497,170.00 39,522.46 294,953.46 202,216.54 59.33 |482,400.00 280,469.19 58.14
6210 SUPPLIES 2,000.00 114.47 1,071.77 928.23 53.59 |2,000.00 840.28 42.01
6350 SERVICES & OTHER CHARGES 153,600.00 3,671.31 69,124.50 84,475.50 45.00 |160,550.00 68,120.90 42.43
6001 EXPENDITURES 652,770.00 43,308.24 365,149.73 287,620.27 55.94 |644,950.00 349,430.37 54.18
8001 OTHER INCOME
8501 OTHER EXPENSE
8580 MISC EXPENSE 3.52 3.52-|
8501 OTHER EXPENSE 3.52 3.52-|
4000 REVENUES & EXPENSES 641,770.00 43,308.24 359,982.25 281,787.75 56.09 |635,950.00 340,140.37 53.49
130 HUMAN RESOURCES 641,770.00 43,308.24 359,982.25 281,787.75 56.09 |635,950.00 340,140.37 53.49
Study Session Meeting of August 22, 2011 (Item No. 5)
Subject: July 2011 Monthly Financial Report Page 9
8/16/2011CITY OF ST LOUIS PARK 14:43:53R5509FIN1 LOGIS005
6Monthly Financial Report Page -By Co, Dept (pb), Object
2011
20117/31/2011 <==========================================>20102011
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
135 COMMUNITY DEVELOPMENT
4000 REVENUES & EXPENSES
4001 REVENUES
4100 LICENSES & PERMITS 9,000.00-1,870.00- 9,230.00-230.00 102.56 |9,000.00-8,130.00- 90.33
4300 INTERGOVERNMENTAL 1,250.00- 3,667.56-3,667.56 |
4600 CHARGES FOR SERVICES 613,225.00-2,156.71- 260,052.11- 353,172.89- 42.41 |594,000.00-330,071.44- 55.57
4001 REVENUES 622,225.00-5,276.71-272,949.67-349,275.33-43.87 |603,000.00-338,201.44-56.09
6001 EXPENDITURES
6002 PERSONAL SERVICES 1,036,336.00 77,558.48 586,618.31 449,717.69 56.61 |1,001,700.00 811,707.10 81.03
6210 SUPPLIES 1,700.00 28.91 226.63 1,473.37 13.33 |1,700.00 281.58 16.56
6350 SERVICES & OTHER CHARGES 56,150.00 179.00 3,702.13 52,447.87 6.59 |47,750.00 2,176.51 4.56
6001 EXPENDITURES 1,094,186.00 77,766.39 590,547.07 503,638.93 53.97 |1,051,150.00 814,165.19 77.45
8001 OTHER INCOME
8501 OTHER EXPENSE
4000 REVENUES & EXPENSES 471,961.00 72,489.68 317,597.40 154,363.60 67.29 |448,150.00 475,963.75 106.21
135 COMMUNITY DEVELOPMENT 471,961.00 72,489.68 317,597.40 154,363.60 67.29 |448,150.00 475,963.75 106.21
Study Session Meeting of August 22, 2011 (Item No. 5)
Subject: July 2011 Monthly Financial Report Page 10
8/16/2011CITY OF ST LOUIS PARK 14:43:53R5509FIN1 LOGIS005
7Monthly Financial Report Page -By Co, Dept (pb), Object
2011
20117/31/2011 <==========================================>20102011
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
140 FACILITIES MAINTENANCE
4000 REVENUES & EXPENSES
4001 REVENUES
4600 CHARGES FOR SERVICES 43,000.00-43,000.00-|43,000.00-17,250.00- 40.12
5200 MISCELLANEOUS 15,000.00-1,250.00- 11,461.29-3,538.71- 76.41 |15,000.00-10,193.67- 67.96
4001 REVENUES 58,000.00-1,250.00-11,461.29-46,538.71-19.76 |58,000.00-27,443.67-47.32
6001 EXPENDITURES
6002 PERSONAL SERVICES 543,009.00 28,289.57 231,120.90 311,888.10 42.56 |546,200.00 291,238.48 53.32
6210 SUPPLIES 79,650.00 4,849.92 33,264.58 46,385.42 41.76 |86,150.00 35,863.12 41.63
6300 NON-CAPITAL EQUIPMENT 20,000.00 807.98 1,231.19 18,768.81 6.16 |26,000.00 6,516.02 25.06
6350 SERVICES & OTHER CHARGES 471,892.00 33,789.98 233,975.16 237,916.84 49.58 |423,392.00 186,941.01 44.15
7800 CAPITAL OUTLAY |5,369.23
6001 EXPENDITURES 1,114,551.00 67,737.45 499,591.83 614,959.17 44.82 |1,081,742.00 525,927.86 48.62
8001 OTHER INCOME
8200 MISC REVENUE 927.75-996.09-996.09 |
8001 OTHER INCOME 927.75-996.09-996.09 |
8501 OTHER EXPENSE
8590 BANK CHARGES/CREDIT CD FEES 8.42-8.42 |34.00
8501 OTHER EXPENSE 8.42-8.42 |34.00
4000 REVENUES & EXPENSES 1,056,551.00 65,559.70 487,126.03 569,424.97 46.11 |1,023,742.00 498,518.19 48.70
140 FACILITIES MAINTENANCE 1,056,551.00 65,559.70 487,126.03 569,424.97 46.11 |1,023,742.00 498,518.19 48.70
Study Session Meeting of August 22, 2011 (Item No. 5)
Subject: July 2011 Monthly Financial Report Page 11
8/16/2011CITY OF ST LOUIS PARK 14:43:53R5509FIN1 LOGIS005
8Monthly Financial Report Page -By Co, Dept (pb), Object
2011
20117/31/2011 <==========================================>20102011
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
145 INFORMATION RESOURCES
4000 REVENUES & EXPENSES
4001 REVENUES
5200 MISCELLANEOUS 342.29-342.29 |
4001 REVENUES 342.29-342.29 |
6001 EXPENDITURES
6002 PERSONAL SERVICES 529,075.00 40,682.78 305,832.89 223,242.11 57.81 |516,850.00 329,582.84 63.77
6210 SUPPLIES 29,000.00 3,631.43 11,135.43 17,864.57 38.40 |23,500.00 15,710.80 66.85
6300 NON-CAPITAL EQUIPMENT 2,400.00 3,452.65 7,811.60 5,411.60- 325.48 |23,556.10
6350 SERVICES & OTHER CHARGES 833,751.00 69,570.22 432,745.87 401,005.13 51.90 |860,316.00 463,480.05 53.87
6001 EXPENDITURES 1,394,226.00 117,337.08 757,525.79 636,700.21 54.33 |1,400,666.00 832,329.79 59.42
8001 OTHER INCOME
8200 MISC REVENUE |35.54-
8001 OTHER INCOME |35.54-
8501 OTHER EXPENSE
8590 BANK CHARGES/CREDIT CD FEES 12.22-12.22 |17.35
8501 OTHER EXPENSE 12.22-12.22 |17.35
4000 REVENUES & EXPENSES 1,394,226.00 117,337.08 757,171.28 637,054.72 54.31 |1,400,666.00 832,311.60 59.42
145 INFORMATION RESOURCES 1,394,226.00 117,337.08 757,171.28 637,054.72 54.31 |1,400,666.00 832,311.60 59.42
Study Session Meeting of August 22, 2011 (Item No. 5)
Subject: July 2011 Monthly Financial Report Page 12
8/16/2011CITY OF ST LOUIS PARK 14:43:53R5509FIN1 LOGIS005
9Monthly Financial Report Page -By Co, Dept (pb), Object
2011
20117/31/2011 <==========================================>20102011
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
150 COMMUNICATIONS & MARKETING
4000 REVENUES & EXPENSES
4001 REVENUES
4300 INTERGOVERNMENTAL |3,000.00-500.00- 16.67
4001 REVENUES |3,000.00-500.00-16.67
6001 EXPENDITURES
6002 PERSONAL SERVICES 196,370.00 14,051.65 105,425.77 90,944.23 53.69 |188,280.00 85,283.27 45.30
6210 SUPPLIES 100.00 12.13 87.87 12.13 |100.00
6350 SERVICES & OTHER CHARGES 98,000.00 32,182.01 65,817.99 32.84 |93,525.00 44,067.98 47.12
6001 EXPENDITURES 294,470.00 14,051.65 137,619.91 156,850.09 46.73 |281,905.00 129,351.25 45.88
8001 OTHER INCOME
8501 OTHER EXPENSE
4000 REVENUES & EXPENSES 294,470.00 14,051.65 137,619.91 156,850.09 46.73 |278,905.00 128,851.25 46.20
150 COMMUNICATIONS & MARKETING 294,470.00 14,051.65 137,619.91 156,850.09 46.73 |278,905.00 128,851.25 46.20
Study Session Meeting of August 22, 2011 (Item No. 5)
Subject: July 2011 Monthly Financial Report Page 13
8/16/2011CITY OF ST LOUIS PARK 14:43:53R5509FIN1 LOGIS005
10Monthly Financial Report Page -By Co, Dept (pb), Object
2011
20117/31/2011 <==========================================>20102011
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
160 POLICE
4000 REVENUES & EXPENSES
4001 REVENUES
4100 LICENSES & PERMITS 4,500.00-5,700.00-1,200.00 126.67 |1,200.00-
4270 FINES & FORFEITS 320,000.00- 32,580.34- 152,084.41- 167,915.59- 47.53 |303,500.00-175,490.01- 57.82
4300 INTERGOVERNMENTAL 383,000.00-1,356.67- 381,643.33-.35 |800,582.00-244,834.62- 30.58
4600 CHARGES FOR SERVICES 100,700.00-7,165.50- 43,691.79- 57,008.21- 43.39 |109,700.00-41,789.75- 38.09
5200 MISCELLANEOUS 3,196.54- 17,736.62- 17,736.62 |13,839.53-
4001 REVENUES 808,200.00-42,942.38-220,569.49-587,630.51-27.29 |1,213,782.00-477,153.91-39.31
6001 EXPENDITURES
6002 PERSONAL SERVICES 6,599,679.00 503,880.08 3,730,039.97 2,869,639.03 56.52 |6,609,294.00 3,744,430.92 56.65
6210 SUPPLIES 96,600.00 5,137.04 57,630.94 38,969.06 59.66 |141,050.00 48,948.82 34.70
6300 NON-CAPITAL EQUIPMENT 33,025.00 871.49 13,310.11 19,714.89 40.30 |33,775.00 12,562.60 37.19
6350 SERVICES & OTHER CHARGES 418,958.00 33,222.80 196,396.82 222,561.18 46.88 |521,783.00 228,643.33 43.82
6001 EXPENDITURES 7,148,262.00 543,111.41 3,997,377.84 3,150,884.16 55.92 |7,305,902.00 4,034,585.67 55.22
8001 OTHER INCOME
8070 OTHER RECOVERIES 4,000.00-5,335.00- 7,077.68-3,077.68 176.94 |1,500.00-17,235.80- 1,149.05
8130 CONTRIBUTIONS/DONATIONS 1,550.00-1,550.00 |
8200 MISC REVENUE 86.18-86.18 |
8001 OTHER INCOME 4,000.00-5,335.00-8,713.86-4,713.86 217.85 |1,500.00-17,235.80-1,149.05
8501 OTHER EXPENSE
8580 MISC EXPENSE 305.00 305.00-|
8590 BANK CHARGES/CREDIT CD FEES 250.00 16.94 209.62 40.38 83.85 |500.00 140.90 28.18
8501 OTHER EXPENSE 250.00 16.94 514.62 264.62-205.85 |500.00 140.90 28.18
4000 REVENUES & EXPENSES 6,336,312.00 494,850.97 3,768,609.11 2,567,702.89 59.48 |6,091,120.00 3,540,336.86 58.12
160 POLICE 6,336,312.00 494,850.97 3,768,609.11 2,567,702.89 59.48 |6,091,120.00 3,540,336.86 58.12
Study Session Meeting of August 22, 2011 (Item No. 5)
Subject: July 2011 Monthly Financial Report Page 14
8/16/2011CITY OF ST LOUIS PARK 14:43:53R5509FIN1 LOGIS005
11Monthly Financial Report Page -By Co, Dept (pb), Object
2011
20117/31/2011 <==========================================>20102011
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
161 COMMUNITY OUTREACH - POLICE
4000 REVENUES & EXPENSES
4001 REVENUES
6001 EXPENDITURES
6002 PERSONAL SERVICES 78,960.00 6,037.74 46,109.76 32,850.24 58.40 |76,700.00 44,543.55 58.08
6210 SUPPLIES 850.00 850.00 |850.00
6350 SERVICES & OTHER CHARGES 8,705.00 4,591.39 4,113.61 52.74 |8,705.00 4,564.98 52.44
6001 EXPENDITURES 88,515.00 6,037.74 50,701.15 37,813.85 57.28 |86,255.00 49,108.53 56.93
8001 OTHER INCOME
8501 OTHER EXPENSE
4000 REVENUES & EXPENSES 88,515.00 6,037.74 50,701.15 37,813.85 57.28 |86,255.00 49,108.53 56.93
161 COMMUNITY OUTREACH - POLICE 88,515.00 6,037.74 50,701.15 37,813.85 57.28 |86,255.00 49,108.53 56.93
Study Session Meeting of August 22, 2011 (Item No. 5)
Subject: July 2011 Monthly Financial Report Page 15
8/16/2011CITY OF ST LOUIS PARK 14:43:53R5509FIN1 LOGIS005
12Monthly Financial Report Page -By Co, Dept (pb), Object
2011
20117/31/2011 <==========================================>20102011
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
165 FIRE PROTECTION
4000 REVENUES & EXPENSES
4001 REVENUES
4100 LICENSES & PERMITS 40,000.00-2,615.90- 18,641.84- 21,358.16- 46.60 |40,000.00-18,825.50- 47.06
4300 INTERGOVERNMENTAL 194,000.00-4,323.89- 189,676.11-2.23 |300,000.00-13,381.20- 4.46
4600 CHARGES FOR SERVICES 4,000.00-2,628.75- 4,988.75-988.75 124.72 |4,000.00-11,462.35- 286.56
5200 MISCELLANEOUS 60.00-60.00 |
4001 REVENUES 238,000.00-5,244.65-28,014.48-209,985.52-11.77 |344,000.00-43,669.05-12.69
6001 EXPENDITURES
6002 PERSONAL SERVICES 2,877,201.00 204,202.01 1,596,455.05 1,280,745.95 55.49 |2,826,180.00 1,547,041.77 54.74
6210 SUPPLIES 69,560.00 1,715.26 16,033.18 53,526.82 23.05 |71,810.00 12,312.59 17.15
6300 NON-CAPITAL EQUIPMENT 5,000.00 5,000.00 |5,000.00 2,600.00 52.00
6350 SERVICES & OTHER CHARGES 212,583.00 16,150.77 94,739.72 117,843.28 44.57 |219,183.00 76,045.59 34.70
6001 EXPENDITURES 3,164,344.00 222,068.04 1,707,227.95 1,457,116.05 53.95 |3,122,173.00 1,637,999.95 52.46
8001 OTHER INCOME
8130 CONTRIBUTIONS/DONATIONS 10.71 2,050.16-2,050.16 |2.00-
8170 ADMINISTRATION FEES |178.00-
8001 OTHER INCOME 10.71 2,050.16-2,050.16 |180.00-
8501 OTHER EXPENSE
4000 REVENUES & EXPENSES 2,926,344.00 216,834.10 1,677,163.31 1,249,180.69 57.31 |2,778,173.00 1,594,150.90 57.38
165 FIRE PROTECTION 2,926,344.00 216,834.10 1,677,163.31 1,249,180.69 57.31 |2,778,173.00 1,594,150.90 57.38
Study Session Meeting of August 22, 2011 (Item No. 5)
Subject: July 2011 Monthly Financial Report Page 16
8/16/2011CITY OF ST LOUIS PARK 14:43:53R5509FIN1 LOGIS005
13Monthly Financial Report Page -By Co, Dept (pb), Object
2011
20117/31/2011 <==========================================>20102011
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
170 INSPECTIONAL SERVICES
4000 REVENUES & EXPENSES
4001 REVENUES
4100 LICENSES & PERMITS 1,995,700.00- 183,713.83- 1,489,729.57- 505,970.43- 74.65 |1,987,288.00-1,449,261.75- 72.93
4600 CHARGES FOR SERVICES 2,400.00-252.03-2,147.97- 10.50 |267.00-
5200 MISCELLANEOUS 37.69-37.69 |69.80-
4001 REVENUES 1,998,100.00-183,713.83-1,490,019.29-508,080.71-74.57 |1,987,288.00-1,449,598.55-72.94
6001 EXPENDITURES
6002 PERSONAL SERVICES 1,763,169.00 138,102.10 1,002,128.68 761,040.32 56.84 |1,713,100.00 951,598.41 55.55
6210 SUPPLIES 17,000.00 336.87 3,340.26 13,659.74 19.65 |21,500.00 3,218.17 14.97
6350 SERVICES & OTHER CHARGES 62,127.00 5,871.81 24,436.48 37,690.52 39.33 |63,627.00 34,400.48 54.07
6001 EXPENDITURES 1,842,296.00 144,310.78 1,029,905.42 812,390.58 55.90 |1,798,227.00 989,217.06 55.01
8001 OTHER INCOME
8200 MISC RECEIPTS |100.00-
8001 OTHER INCOME |100.00-
8501 OTHER EXPENSE
8590 BANK CHARGES/CREDIT CD FEES 21,000.00 1,878.25 11,177.16 9,822.84 53.22 |18,000.00 11,516.43 63.98
8501 OTHER EXPENSE 21,000.00 1,878.25 11,177.16 9,822.84 53.22 |18,000.00 11,516.43 63.98
4000 REVENUES & EXPENSES 134,804.00-37,524.80-448,936.71-314,132.71 333.03 |171,161.00-448,865.06-262.25
170 INSPECTIONAL SERVICES 134,804.00-37,524.80-448,936.71-314,132.71 333.03 |171,161.00-448,865.06-262.25
Study Session Meeting of August 22, 2011 (Item No. 5)
Subject: July 2011 Monthly Financial Report Page 17
8/16/2011CITY OF ST LOUIS PARK 14:43:53R5509FIN1 LOGIS005
14Monthly Financial Report Page -By Co, Dept (pb), Object
2011
20117/31/2011 <==========================================>20102011
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
175 PUBLIC WORKS - ADMINISTRATION
4000 REVENUES & EXPENSES
4001 REVENUES
6001 EXPENDITURES
6002 PERSONAL SERVICES 795,548.00 66,313.73 500,727.81 294,820.19 62.94 |825,800.00 496,555.53 60.13
6210 SUPPLIES 4,000.00 229.50 3,429.20 570.80 85.73 |4,000.00 1,807.86 45.20
6300 NON-CAPITAL EQUIPMENT 1,000.00 1,000.00 |1,000.00
6350 SERVICES & OTHER CHARGES 29,150.00 4,116.50 25,033.50 14.12 |24,100.00 20,590.87 85.44
6001 EXPENDITURES 829,698.00 66,543.23 508,273.51 321,424.49 61.26 |854,900.00 518,954.26 60.70
8001 OTHER INCOME
8501 OTHER EXPENSE
4000 REVENUES & EXPENSES 829,698.00 66,543.23 508,273.51 321,424.49 61.26 |854,900.00 518,954.26 60.70
175 PUBLIC WORKS - ADMINISTRATION 829,698.00 66,543.23 508,273.51 321,424.49 61.26 |854,900.00 518,954.26 60.70
Study Session Meeting of August 22, 2011 (Item No. 5)
Subject: July 2011 Monthly Financial Report Page 18
8/16/2011CITY OF ST LOUIS PARK 14:43:53R5509FIN1 LOGIS005
15Monthly Financial Report Page -By Co, Dept (pb), Object
2011
20117/31/2011 <==========================================>20102011
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
176 PUBLIC WORKS - ENGINEERING
4000 REVENUES & EXPENSES
4001 REVENUES
4100 LICENSES & PERMITS 75,000.00- 11,820.00- 40,740.00- 34,260.00- 54.32 |75,000.00-37,372.00- 49.83
4600 CHARGES FOR SERVICES 330,000.00-330,000.00-|330,000.00-1,600.00- .48
5200 MISCELLANEOUS 69.71-69.71 |
4001 REVENUES 405,000.00-11,820.00-40,809.71-364,190.29-10.08 |405,000.00-38,972.00-9.62
6001 EXPENDITURES
6002 PERSONAL SERVICES 772,432.00 62,368.43 433,512.07 338,919.93 56.12 |750,000.00 417,676.45 55.69
6210 SUPPLIES 6,850.00 540.07 2,252.59 4,597.41 32.88 |7,050.00 4,059.30 57.58
6300 NON-CAPITAL EQUIPMENT 2,000.00 2,000.00 |2,000.00
6350 SERVICES & OTHER CHARGES 64,750.00 6,478.65 24,176.89 40,573.11 37.34 |70,750.00 16,147.16 22.82
6001 EXPENDITURES 846,032.00 69,387.15 459,941.55 386,090.45 54.36 |829,800.00 437,882.91 52.77
8001 OTHER INCOME
8501 OTHER EXPENSE
8580 MISC EXPENSE 257.47 257.47-|
8501 OTHER EXPENSE 257.47 257.47-|
4000 REVENUES & EXPENSES 441,032.00 57,567.15 419,389.31 21,642.69 95.09 |424,800.00 398,910.91 93.91
176 PUBLIC WORKS - ENGINEERING 441,032.00 57,567.15 419,389.31 21,642.69 95.09 |424,800.00 398,910.91 93.91
Study Session Meeting of August 22, 2011 (Item No. 5)
Subject: July 2011 Monthly Financial Report Page 19
8/16/2011CITY OF ST LOUIS PARK 14:43:53R5509FIN1 LOGIS005
16Monthly Financial Report Page -By Co, Dept (pb), Object
2011
20117/31/2011 <==========================================>20102011
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
177 PUBLIC WORKS - OPERATIONS
4000 REVENUES & EXPENSES
4001 REVENUES
4100 LICENSES & PERMITS 120.00-210.00-90.00 175.00 |120.00-210.00- 175.00
4270 FINES & FORFEITS 200.00-440.00-240.00 220.00 |250.00-139.43- 55.77
4300 INTERGOVERNMENTAL 450,000.00-556,133.60- 106,133.60 123.59 |450,000.00-479,310.00- 106.51
5200 MISCELLANEOUS 118.00-118.00-118.00 |
4001 REVENUES 450,320.00-118.00-556,901.60-106,581.60 123.67 |450,370.00-479,659.43-106.50
6001 EXPENDITURES
6002 PERSONAL SERVICES 1,298,285.00 96,863.90 740,664.32 557,620.68 57.05 |1,230,300.00 701,742.23 57.04
6210 SUPPLIES 454,000.00 27,727.43 199,369.08 254,630.92 43.91 |479,500.00 293,199.61 61.15
6350 SERVICES & OTHER CHARGES 798,000.00 47,385.90 310,380.20 487,619.80 38.89 |799,300.00 350,189.67 43.81
6001 EXPENDITURES 2,550,285.00 171,977.23 1,250,413.60 1,299,871.40 49.03 |2,509,100.00 1,345,131.51 53.61
8001 OTHER INCOME
8501 OTHER EXPENSE
4000 REVENUES & EXPENSES 2,099,965.00 171,859.23 693,512.00 1,406,453.00 33.02 |2,058,730.00 865,472.08 42.04
177 PUBLIC WORKS - OPERATIONS 2,099,965.00 171,859.23 693,512.00 1,406,453.00 33.02 |2,058,730.00 865,472.08 42.04
01000 GENERAL FUND 6,761,902.02-68,418.42 68,418.42-|51,000.00 592,920.25 1,162.59
Study Session Meeting of August 22, 2011 (Item No. 5)
Subject: July 2011 Monthly Financial Report Page 20
8/16/2011CITY OF ST LOUIS PARK 14:43:53R5509FIN1 LOGIS005
17Monthly Financial Report Page -By Co, Dept (pb), Object
2011
20117/31/2011 <==========================================>20102011
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
02000 PARK AND RECREATION
200 ORGANIZED RECREATION
4000 REVENUES & EXPENSES
4001 REVENUES
4010 GENERAL PROPERTY TAXES 4,000,561.00- 2,000,280.50- 2,000,280.50- 2,000,280.50- 50.00 |4,014,872.00-2,007,436.00- 50.00
4300 INTERGOVERNMENTAL 44,702.00-44,702.00-|44,702.00-22,351.00- 50.00
4600 CHARGES FOR SERVICES 263,000.00-9,744.86- 193,788.42- 69,211.58- 73.68 |261,000.00-181,071.48- 69.38
5200 MISCELLANEOUS 31,400.00-5,185.27- 17,773.86- 13,626.14- 56.60 |31,400.00-14,112.00- 44.94
4001 REVENUES 4,339,663.00-2,015,210.63-2,211,842.78-2,127,820.22-50.97 |4,351,974.00-2,224,970.48-51.13
6001 EXPENDITURES
6002 PERSONAL SERVICES 724,457.00 73,010.72 441,660.51 282,796.49 60.96 |715,280.00 407,721.66 57.00
6210 SUPPLIES 51,541.00 7,469.96 42,533.20 9,007.80 82.52 |59,451.00 21,804.73 36.68
6300 NON-CAPITAL EQUIPMENT 855.00 855.00-|
6350 SERVICES & OTHER CHARGES 446,232.00 36,402.07 359,443.89 86,788.11 80.55 |455,677.00 333,274.40 73.14
6001 EXPENDITURES 1,222,230.00 116,882.75 844,492.60 377,737.40 69.09 |1,230,408.00 762,800.79 62.00
8001 OTHER INCOME
8100 INTEREST |680.89-
8130 CONTRIBUTIONS/DONATIONS 15,000.00-750.00- 14,250.00-5.00 |15,000.00-4,651.13- 31.01
8200 MISC REVENUE 5,440.00-5,440.00 |5,440.00-
8001 OTHER INCOME 15,000.00-6,190.00-8,810.00-41.27 |15,000.00-10,772.02-71.81
8501 OTHER EXPENSE
8550 INTEREST/FINANCE CHARGES |39.00
8590 BANK CHARGES/CREDIT CD FEES 17,000.00 2,651.92 12,637.23 4,362.77 74.34 |15,000.00 12,632.14 84.21
8501 OTHER EXPENSE 17,000.00 2,651.92 12,637.23 4,362.77 74.34 |15,000.00 12,671.14 84.47
4000 REVENUES & EXPENSES 3,115,433.00-1,895,675.96-1,360,902.95-1,754,530.05-43.68 |3,121,566.00-1,460,270.57-46.78
200 ORGANIZED RECREATION 3,115,433.00-1,895,675.96-1,360,902.95-1,754,530.05-43.68 |3,121,566.00-1,460,270.57-46.78
Study Session Meeting of August 22, 2011 (Item No. 5)
Subject: July 2011 Monthly Financial Report Page 21
8/16/2011CITY OF ST LOUIS PARK 14:43:53R5509FIN1 LOGIS005
18Monthly Financial Report Page -By Co, Dept (pb), Object
2011
20117/31/2011 <==========================================>20102011
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
201 RECREATION CENTER
4000 REVENUES & EXPENSES
4001 REVENUES
4600 CHARGES FOR SERVICES 638,000.00- 187,637.19- 436,620.86- 201,379.14- 68.44 |630,000.00-408,227.93- 64.80
5200 MISCELLANEOUS 771,000.00- 90,925.58- 373,991.48- 397,008.52- 48.51 |744,500.00-328,269.93- 44.09
4001 REVENUES 1,409,000.00-278,562.77-810,612.34-598,387.66-57.53 |1,374,500.00-736,497.86-53.58
6001 EXPENDITURES
6002 PERSONAL SERVICES 786,207.00 121,336.60 458,018.92 328,188.08 58.26 |785,638.00 444,272.15 56.55
6210 SUPPLIES 170,750.00 40,007.81 103,348.31 67,401.69 60.53 |170,350.00 117,825.92 69.17
6350 SERVICES & OTHER CHARGES 485,490.00 73,461.09 278,927.47 206,562.53 57.45 |480,870.00 265,557.60 55.22
6001 EXPENDITURES 1,442,447.00 234,805.50 840,294.70 602,152.30 58.25 |1,436,858.00 827,655.67 57.60
8001 OTHER INCOME
8065 SALE OF SALVAGE |1,500.00-
8001 OTHER INCOME |1,500.00-
8501 OTHER EXPENSE
8550 INTEREST/FINANCE CHARGES 203.51 203.51-|
8590 BANK CHARGES/CREDIT CD FEES 281.53 420.75 420.75-|
8501 OTHER EXPENSE 281.53 624.26 624.26-|
4000 REVENUES & EXPENSES 33,447.00 43,475.74-30,306.62 3,140.38 90.61 |62,358.00 89,657.81 143.78
201 RECREATION CENTER 33,447.00 43,475.74-30,306.62 3,140.38 90.61 |62,358.00 89,657.81 143.78
Study Session Meeting of August 22, 2011 (Item No. 5)
Subject: July 2011 Monthly Financial Report Page 22
8/16/2011CITY OF ST LOUIS PARK 14:43:53R5509FIN1 LOGIS005
19Monthly Financial Report Page -By Co, Dept (pb), Object
2011
20117/31/2011 <==========================================>20102011
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
202 PARK MAINTENANCE
4000 REVENUES & EXPENSES
4001 REVENUES
4100 LICENSES & PERMITS 6,600.00-110.00-6,490.00-1.67 |6,275.00-622.00- 9.91
4600 CHARGES FOR SERVICES 10,500.00-741.95- 1,099.58-9,400.42- 10.47 |10,500.00-15.00- .14
5200 MISCELLANEOUS 34,000.00-4,750.35- 13,306.68- 20,693.32- 39.14 |30,000.00-17,135.03- 57.12
4001 REVENUES 51,100.00-5,492.30-14,516.26-36,583.74-28.41 |46,775.00-17,772.03-37.99
6001 EXPENDITURES
6002 PERSONAL SERVICES 970,504.00 85,172.94 571,956.10 398,547.90 58.93 |926,500.00 586,431.42 63.30
6210 SUPPLIES 102,555.00 15,052.52 52,389.01 50,165.99 51.08 |97,755.00 58,019.71 59.35
6300 NON-CAPITAL EQUIPMENT 4,120.00 830.95 1,743.61 2,376.39 42.32 |4,120.00 4,353.75 105.67
6350 SERVICES & OTHER CHARGES 358,195.00 35,918.46 208,417.13 149,777.87 58.19 |361,340.00 185,654.48 51.38
7800 CAPITAL OUTLAY 1,090.12 1,090.12-|7,000.00
6001 EXPENDITURES 1,435,374.00 136,974.87 835,595.97 599,778.03 58.21 |1,396,715.00 834,459.36 59.74
8001 OTHER INCOME
8501 OTHER EXPENSE
4000 REVENUES & EXPENSES 1,384,274.00 131,482.57 821,079.71 563,194.29 59.31 |1,349,940.00 816,687.33 60.50
202 PARK MAINTENANCE 1,384,274.00 131,482.57 821,079.71 563,194.29 59.31 |1,349,940.00 816,687.33 60.50
Study Session Meeting of August 22, 2011 (Item No. 5)
Subject: July 2011 Monthly Financial Report Page 23
8/16/2011CITY OF ST LOUIS PARK 14:43:53R5509FIN1 LOGIS005
20Monthly Financial Report Page -By Co, Dept (pb), Object
2011
20117/31/2011 <==========================================>20102011
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
203 WESTWOOD HILLS
4000 REVENUES & EXPENSES
4001 REVENUES
4600 CHARGES FOR SERVICES 95,000.00-5,593.40- 67,974.25- 27,025.75- 71.55 |86,400.00-70,543.74- 81.65
5200 MISCELLANEOUS 1,022.00-1,022.00 |2,212.25-
4001 REVENUES 95,000.00-5,593.40-68,996.25-26,003.75-72.63 |86,400.00-72,755.99-84.21
6001 EXPENDITURES
6002 PERSONAL SERVICES 431,151.00 36,267.40 246,735.84 184,415.16 57.23 |421,200.00 243,857.04 57.90
6210 SUPPLIES 27,000.00 3,703.96 9,027.04 17,972.96 33.43 |27,000.00 7,520.31 27.85
6300 NON-CAPITAL EQUIPMENT |327.82
6350 SERVICES & OTHER CHARGES 43,615.00 1,665.31 14,734.14 28,880.86 33.78 |45,250.00 16,329.57 36.09
6001 EXPENDITURES 501,766.00 41,636.67 270,497.02 231,268.98 53.91 |493,450.00 268,034.74 54.32
8001 OTHER INCOME
8130 CONTRIBUTIONS/DONATIONS 350.00-350.00 |1,860.00-
8001 OTHER INCOME 350.00-350.00 |1,860.00-
8501 OTHER EXPENSE
8580 MISC EXPENSE 5.09 5.09-|
8590 BANK CHARGES/CREDIT CD FEES 600.00 62.64 498.38 101.62 83.06 |387.11
8501 OTHER EXPENSE 600.00 62.64 503.47 96.53 83.91 |387.11
4000 REVENUES & EXPENSES 407,366.00 36,105.91 201,654.24 205,711.76 49.50 |407,050.00 193,805.86 47.61
203 WESTWOOD HILLS 407,366.00 36,105.91 201,654.24 205,711.76 49.50 |407,050.00 193,805.86 47.61
Study Session Meeting of August 22, 2011 (Item No. 5)
Subject: July 2011 Monthly Financial Report Page 24
8/16/2011CITY OF ST LOUIS PARK 14:43:53R5509FIN1 LOGIS005
21Monthly Financial Report Page -By Co, Dept (pb), Object
2011
20117/31/2011 <==========================================>20102011
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
204 ENVIRONMENT
4000 REVENUES & EXPENSES
4001 REVENUES
4300 INTERGOVERNMENTAL 7,500.00-59,961.68- 52,461.68 799.49 |20,400.00-
4600 CHARGES FOR SERVICES 88,750.00-2,310.00- 10,763.71- 77,986.29- 12.13 |86,000.00-24,522.50- 28.51
4001 REVENUES 96,250.00-2,310.00-70,725.39-25,524.61-73.48 |86,000.00-44,922.50-52.24
6001 EXPENDITURES
6002 PERSONAL SERVICES 112,204.00 11,317.11 61,729.24 50,474.76 55.02 |108,648.00 83,623.36 76.97
6210 SUPPLIES 17,100.00 1,078.29 6,704.69 10,395.31 39.21 |19,425.00 8,508.87 43.80
6350 SERVICES & OTHER CHARGES 240,520.00 3,644.91 106,383.45 134,136.55 44.23 |223,470.00 110,010.99 49.23
7800 CAPITAL OUTLAY 1,500.00 1,500.00 |
6001 EXPENDITURES 371,324.00 16,040.31 174,817.38 196,506.62 47.08 |351,543.00 202,143.22 57.50
8001 OTHER INCOME
8130 CONTRIBUTIONS/DONATIONS |2,000.00 653.44 32.67
8001 OTHER INCOME |2,000.00 653.44 32.67
8501 OTHER EXPENSE
4000 REVENUES & EXPENSES 275,074.00 13,730.31 104,091.99 170,982.01 37.84 |267,543.00 157,874.16 59.01
204 ENVIRONMENT 275,074.00 13,730.31 104,091.99 170,982.01 37.84 |267,543.00 157,874.16 59.01
Study Session Meeting of August 22, 2011 (Item No. 5)
Subject: July 2011 Monthly Financial Report Page 25
8/16/2011CITY OF ST LOUIS PARK 14:43:53R5509FIN1 LOGIS005
22Monthly Financial Report Page -By Co, Dept (pb), Object
2011
20117/31/2011 <==========================================>20102011
Description
Annual
Budget
Current
Period
YTD
Actual
Budget
Balance
Per Cent
Used
|
|
Prior Year
Budget
Same Period Prior
Year YTD Actual
Per Cent
Used
205 VEHICLE MAINTENANCE
4000 REVENUES & EXPENSES
4001 REVENUES
4300 INTERGOVERNMENTAL 25,450.00-3,616.66- 17,947.18-7,502.82- 70.52 |26,517.00-12,548.35- 47.32
4600 CHARGES FOR SERVICES |536.76-
5200 MISCELLANEOUS 101,000.00-8,388.42- 60,564.13- 40,435.87- 59.96 |101,000.00-60,972.06- 60.37
4001 REVENUES 126,450.00-12,005.08-78,511.31-47,938.69-62.09 |127,517.00-74,057.17-58.08
6001 EXPENDITURES
6002 PERSONAL SERVICES 500,217.00 36,727.68 294,275.51 205,941.49 58.83 |483,150.00 281,297.87 58.22
6210 SUPPLIES 485,900.00 48,418.00 335,768.46 150,131.54 69.10 |532,900.00 220,199.28 41.32
6350 SERVICES & OTHER CHARGES 155,605.00 16,066.11 135,529.97 20,075.03 87.10 |146,142.00 74,100.83 50.70
6001 EXPENDITURES 1,141,722.00 101,211.79 765,573.94 376,148.06 67.05 |1,162,192.00 575,597.98 49.53
8001 OTHER INCOME
8501 OTHER EXPENSE
4000 REVENUES & EXPENSES 1,015,272.00 89,206.71 687,062.63 328,209.37 67.67 |1,034,675.00 501,540.81 48.47
205 VEHICLE MAINTENANCE 1,015,272.00 89,206.71 687,062.63 328,209.37 67.67 |1,034,675.00 501,540.81 48.47
02000 PARK AND RECREATION 1,668,626.20-483,292.24 483,292.24-|299,295.40
Study Session Meeting of August 22, 2011 (Item No. 5)
Subject: July 2011 Monthly Financial Report Page 26
Meeting Date: August 22, 2011
Agenda Item #: 6
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Southwest LRT Project and Planning Update.
RECOMMENDED ACTION:
The purpose of the Study Session report is to outline a potential structure for community input on
the Southwest LRT and Southwest Corridor planning projects; and, provide an update on
SWLRT and the Southwest Community Works projects. Further discussion is expected on these
items at an upcoming Study Session in September.
POLICY CONSIDERATION:
What is the appropriate structure for providing community input on the pending SWLRT designs
and SW Corridor Community Works projects in general and the Beltline Station Area Design
Guidelines planning project in the short term?
BACKGROUND:
There are a myriad of activities moving forward related to SW LRT. Attached is a chart showing
the various pieces moving forward on planning for the LRT line.
Initiation of the Preliminary Engineering phase of the SWLRT project is expected to be
announced soon. Southwest corridor wide land use and infrastructure planning under the aegis
of the Hennepin County Community Works program is also beginning. These are large, long
term projects of great significance for St. Louis Park’s future. It is timely for the City to begin to
put in place the organizational structure we need to provide on-going community input as well as
staff and technical review for these projects as they move forward.
The structure envisioned is the creation of:
1. Advisory committees for each of the three SLP station areas (Louisiana Avenue,
Wooddale Avenue and Beltline Blvd),
2. A series of community meetings at key points in each projects process to provide
anyone and everyone in the community to have an opportunity to ask questions, make
comments and express opinions; and,
3. Hiring technical expertise as needed to assist in planning and decision making.
Further description of this Advisory Committee organizational structure concept is provided
below along with updates on the basic components of the SWLRT and SW Community Works
projects.
SW LRT Project Update
The Metropolitan Council is the agency charged with taking the necessary steps to deliver the
SW LRT line (the “project”). Currently the Met Council is awaiting approval from the Federal
Transit Administration (FTA) to begin a two-year process of Preliminary Engineering (PE). This
process looks at the details necessary to design and build the line.
Study Session Meeting of August 22, 2011 (Item No. 6) Page 2
Subject: Southwest LRT Project and Planning Update
Project Schedule. The current SWLRT Schedule (from Met Council) is as follows:
SWLRT Project Schedule Year Status
Alternative Analysis 2006 Complete
LPA chosen 2009 Complete
Draft Environmental Impact Statement (DEIS) 2008-2011 in review at FTA
Final Environmental Impact Statement (FEIS) 2011-2013
Preliminary Engineering (PE) 2011-2013
Final design 2013
Construction 2014-2017
LRT is Operational 2017
Project Funding. A pie chart showing the SW LRT Project (from Met Council) is shown below:
Organization for Completing the SW LRT Project. The Metropolitan Council Management
Committee will oversee the planning, development and construction of the LRT line. Mayor
Jacobs represents the City on this committee. Meetings are currently scheduled monthly. Staff
committees will be formed in the near future, requiring city planning and engineering staff time.
SW Community Works Project
In addition to the Metropolitan Council being the agency charged with taking the necessary steps
to deliver the SW LRT line (the “project”). Hennepin County has designated the SW LRT
Corridor as a “Community Works” corridor and has a Steering Committee and Technical
Implementation Committee (please see attached chart) to oversee and implement the work
program. The purpose of this Community Works designation is: to provide planning and capital
improvements that maximize the community and economic benefits of SWLRT. Councilmember
Mavity sits on this committee with Councilmember Finkelstein as the alternate.
Transitional Station Area Action Plans. SW Community Works is contracting with a consultant
to complete the next level of planning related to the LRT stations along the SW corridor. These
plans are referred to as “Transitional Station Area Plans” since they focus on short-term,
immediate actions and redevelopment opportunities in the station areas; steps that can be taken to
move the station areas toward the long-term vision. The County and the Cities will work together
on this planning. The work will look at several items necessary to prepare the stations for the
LRT line. Specifically, “action” items will be noted and prioritized in order that decisions that
need to be made prior to, or as a part of preliminary engineering, are well-thought through.
These plans will include looking at access and circulation, infrastructure and opportunities for
economic development, and will include a public process component to be designed by the cities
individually.
Study Session Meeting of August 22, 2011 (Item No. 6) Page 3
Subject: Southwest LRT Project and Planning Update
Community Works is also providing some funding for capital improvements along the transit
line. Cities are identifying some of the needed improvements that are already in each City’s CIP,
and they are working with the County to include them in the SW corridor capital improvements
planning.
City Station Area Planning Efforts
The City is undertaking its own planning efforts to address specific issues that will become
important to the city in the changing geography with light rail transit and transit stations.
To date, work has begun on some of the aspects of the Beltline Station area. Grants were
received from Met Council to (1) study surface water management and to (2) conduct a public
process for creating design guidelines. For the surface water component, the city has hired Barr
Engineering and the work has just begun. The design guideline process, discussed in more detail
below, will begin this fall. In addition, the city has engaged SRF consulting to do preliminary
study on issues and opportunities for access and circulation in the Beltline Station area. These
pieces will be incorporated into the overall Transitional Station Area Action Plans for the
Beltline area, and the work with Advisory Committees. It will help to guide the decisions related
to the station areas in the future.
Community Input Concept
There are three stations in St. Louis Park, at Beltline, Wooddale and Louisiana. An Advisory
Committee is proposed to be created for each station area. The purpose is to have a vehicle for
community input and communication through out the development of the LRT line; and, the SW
Community Works planning efforts. Several planning pieces will need to be well thought out. A
community Advisory Committee process would allow residential and business neighbors to be
involved in designing guidelines for future redevelopment and for improvements in the station
areas. Establishing the format for and assembling the Advisory Committees in the short term will
ensure that the city will have a means to gather the community input it will need to address the
rush of SWLRT design issues and SW Community Works corridor planning issues that will
begin to flow our way soon.
Advisory Committees Concept:
▪ A group of representative stakeholders assembled to provide public input to the planning
process for Station Areas
▪ Make up 12-14 members
▪ Meet every/every other month
▪ Continue through LRT construction
▪ Stakeholder advice on formulating solutions
Membership
▪ Nearby neighborhood representatives
▪ Businesses, property and institutional property owners
▪ Planning Commissioner and PRAC Commissioner
Duties of Members:
▪ Attend and participate in Advisory Committee meetings
▪ Communicate to people representing
▪ Gain understanding of project issues
▪ Be open and listen to other’s/various perspectives
▪ Work toward consensus on issues
Study Session Meeting of August 22, 2011 (Item No. 6) Page 4
Subject: Southwest LRT Project and Planning Update
Outcome:
▪ A vehicle for strong communication between citizens, business and property owners, the city
and other agencies;
▪ Input into Preliminary Engineering and Final Design for the LRT line
Community Meetings
In addition to the Advisory Committees, it is envisioned that a series of community meetings
would be held at key points in each projects process. The intent would be to provide anyone and
everyone in the community to an opportunity to ask questions, make comments and express
opinions on the project in question.
Beltline Station Area Design Guidelines
The first group to be organized would be for the purpose of creating Design Guidelines for the
Beltline Station Area. Last year, the City received a Met Council Livable Communities grant in
order to help fund this process.
The intent of the Guidelines is to provide clear direction for developers and property owners
seeking to redevelop or enhance properties within the station area. The guidelines will help to
define how development should proceed to maximize the benefit to the property owner and the
regional systems in the area.
Schedule:
Written report to Council August 22
Discussion with Council September 19
Scope of Work September 26
Assemble Advisory Committee September
First advisory committee meeting Oct/Nov
2nd meeting Nov/Dec
Monthly meetings 1st quarter 2012
Complete Design Guidelines May 2012
FINANCIAL OR BUDGET CONSIDERATION:
The City received a $70,000 grant for two items for the Beltline Station Area Surface Water
Management and Design Guidelines. The City match required is 25%. Access and circulation
planning has been funded by the city. Hennepin County, with a grant from HUD, will be
funding the Transitional Station Area Action Plans.
VISION CONSIDERATION:
The SWLRT project and station area planning is with the City’s strategic vision to be a
connected and engaged community.
Attachments: SW LRT Project and Planning Chart
Prepared by: Meg McMonigal, Planning and Zoning Supervisor
Reviewed by: Kevin Locke, Director of Community Development
Approved by: Tom Harmening, City Manager
Southwest Light Rail Transit (SWLRT) SW LRT “PROJECT” Met Council SW LRT COMMUNITY WORKSHennepin County Work Program: ▪ Station Area Planning Access and circulation Infrastructure planning Development planning Coordinate community priorities with project office ▪ Provide capital improvement funding Deliver SW LRT line Maximize community and economic benefits of SWLRT Corridor Management Committee ▪ Elected/appointed officials from participating agencies ▪ Mayor Jeff Jacobs Steering Committee ▪ Elected/appointed officials from participating agencies ▪ Council Member Mavity ▪ Council Member Finkelstein, Alt Other Committees ▪ Staff ▪ Business Advisory ▪ Citizens Advisory Technical Implementation Committee ▪ Staff from participating agencies ▪ Subcommittees on funding, access, marketing, etc.Work Program: • Preliminary Engineering • Final EIS • Final Design • Construction LRT • LRT related infrastructure SW Project Office CITY St. Louis ParkPrepare station areas for changes City CouncilStaff Advisory Committees Work Program: • Immediate area of station • Station area land use planning • Development and Redevelopment • Circulation system Study Session Meeting of August 22, 2011 (Item No. 6) Subject: Southwest LRT Project and Planning UpdatePage 5
Meeting Date: August 22, 2011
Agenda Item #: 7
Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance
Presentation Other:
EDA Meeting Action Item Resolution Other:
Study Session Discussion Item Written Report Other:
TITLE:
Proposed Sanitary Sewer Service Line Backwater Valve Program.
RECOMMENDED ACTION:
None. Staff has revised the Sanitary Sewer Service Line Backwater Valve Pilot Program as
directed by Council and has attached the new proposed “Backwater Valve Program” for final
review and comment prior to Council adoption.
POLICY CONSIDERATIONS:
None at this time. However, please inform staff of any comments or concerns that you might
have.
BACKGROUND:
History
The sanitary sewer “pilot” program was established by Council on May 15, 2000. This pilot
program provided for city participation in installation costs of backwater valves in certain
identified sanitary sewer service lines in the Sunset Ave area which had been repeatedly subject
to city sewer backups due to city sewer system problems. City costs associated with this
program to date total $4,160 for participation in the installation of 4 backwater valves. The pilot
program designated 11 distinct properties as eligible for participation in this pilot program.
Since then, staff has identified 11 other city lift station / sewer main locations where the
“potential” for this type of sewer backup exists. In each of these areas there are realistically only
a handful of properties subject to this backup potential. At this time one resident, Marjorie
Gullickson at 2901 Hillsboro, has suffered a recent backup from Lift Station #21 at W. 29th and
Hillsboro. She has requested this program be expanded to cover her.
At the July 11, 2011 Study Session, staff reviewed the sanitary sewer “pilot” program with
Council. Staff recommended the program be expanded to cover additional properties felt to be at
risk to recurrent sewer backups. Council agreed with staff recommendations and directed staff to
revise the program to provide for an expanded program to be managed administratively by staff.
Council also expressed the desire to review the proposed program at a Study Session prior to
adoption of the program.
Next Steps
Staff has prepared and attached to this report the proposed program (attachment - Proposed
Backwater Valve Program) for Council review and comment. Based on Council comments, if
any, staff is prepared to revise the proposed program as needed.
Staff intends to bring this proposed program to the September 6, 2011 Council meeting for
adoption.
Study Session Meeting of August 22, 2011 (Item No. 7) Page 2
Subject: Proposed Sanitary Sewer Service Line Backwater Valve Program
FINANCIAL OR BUDGET CONSIDERATIONS:
Based on participation and costs associated with the pilot program, expansion of the program, as
proposed above, is not expected to increase sewer utility costs of any significance.
VISION CONSIDERATION:
Not applicable.
Attachments: Proposed Backwater Valve Program
Prepared by: Michael P. Rardin, Public Works Director
Assisted by: Scott Anderson, Utility Superintendent
Approved by: Tom Harmening, City Manager
THE CITY OF ST. LOUIS PARK
PROPOSED
SANITARY SEWER
SERVICE LINE
BACKWATER VALVE
PILOT PROGRAM
Adopted Date: May 15, 2000
Revised Date: September 6, 2011
Study Session Meeting of August 22, 2011 (Item No. 7)
Subject: Proposed Sanitary Sewer Service Line Backwater Valve Program Page 3
TABLE OF CONTENTS
I. GENERAL………………………………………………………………………….3
II. ELIGIBLE APPLICANTS………………………………………………………… 3
III. ELIGIBLE IMPROVEMENTS……………………………………………………. 4
IV. PROGRAM and APPLICANT REQUIREMENTS (RESPONSIBILITIES)………4
V. PROGRAM PROCEDURE……………………………………………………….. 4
Exhibit A
Identified Properties…………………………………………………………………5
Exhibit B…………………………………………………………………………………… 6
Administrative Procedure
Exhibits BC through HI Attached By Reference
(Information, Application, Estimate, Agreement Forms, etc)
Study Session Meeting of August 22, 2011 (Item No. 7)
Subject: Proposed Sanitary Sewer Service Line Backwater Valve Program Page 4
CITY OF ST. LOUIS PARK
SANITARY SEWER SERVICE LINE
BACKWATER VALVE PILOT PROGRAM
This program has been designed to assist identified property owners within the City of St. Louis
Park that have been subject to recurrent sanitary sewer backups due to system related problems.
This document sets forth the guidelines for the administration of the Sanitary Sewer Service Line
Backwater Valve Pilot Program hereafter known as the “Program”.
I. GENERAL
A. The City of St. Louis Park, hereinafter known as the “City”, will provide grants to
identified St. Louis Park property owners to cover costs associated with the
purchase and basic installation of sanitary sewer service line backwater valves.
Property owners will be responsible for any personal property costs associated
with the installation of the valves.
B. Grants will be limited to 2/3 of the actual purchase and basic installation costs of
approved backwater valves up to a maximum amount of $2,000 per property
(residence). Personal property costs (flooring, paneling, bookcases, etc.) are the
responsibility of the property owner and will not be paid for by the City or used
for grant determination purposes.
C. The City has defined a “basic installation” to mean the work required to remove
concrete flooring, install the valve and associated apparatus, and to restore the
concrete flooring.
D. The Program will become effective immediately upon City Council approval of
the Program and will be funded by the Sanitary Sewer Utility.
E. The City will not participate in future valve maintenance or replacement costs.
F. The Director of Public Works shall administer the Program.
II. ELIGIBLE APPLICANTS
A. Eligible applicants are owners of property identified in the Pilot Program
Properties list (Exhibit A) by the Director of Public Works to be at risk of
recurrent sanitary sewer backups due to system related problems.
Study Session Meeting of August 22, 2011 (Item No. 7)
Subject: Proposed Sanitary Sewer Service Line Backwater Valve Program Page 5
III. ELIGIBLE IMPROVEMENTS
A. Improvements are limited to installation of sanitary sewer service line backwater
valves as approved by the Director of Public Works and Inspections or
designee(s) and may include but are not limited to any of the following valve
types or brands/models.
1. Flapper Valve
2. Floating Ball Valve
3. Gate Valve
4. Peterson Valve Company, Model PV-4300
IV. PROGRAM AND APPLICANT REQUIREMENTS
A. Applicants will beare required to complete an application form, and cost estimate, and
grant agreement.
B. Applicants will be required to obtain all necessary permits and inspections to properly
complete the proposed work.
C. Applicants will be required to certify completion of work to obtain grant payment.
C.D. It is recommended that applicants obtain or maintain sewer backup insurance
coverage.
D.E. It is recommended that applicants provide manufacturer recommended valve
maintenance.
V. PROGRAM PROCEDURE
A. Funding is available throughout the year. Applications will be accepted anytime
throughout the year.
B. Process program rRequests will be processed as outlined in Exhibit AB - Public
Works Administrative Process.
Study Session Meeting of August 22, 2011 (Item No. 7)
Subject: Proposed Sanitary Sewer Service Line Backwater Valve Program Page 6
Exhibit A
Pilot Program Properties
Station Address / Property Impacted Events Estimated
Damages
Priority
#19 - 3036 Glenhurst Ave S
2915 Inglewood Ave S 2/00 $1,300 1
2955 Joppa Ave S 2/00 $500 1
4008 Minnetonka Blvd 2/00 minimal 1
4120 Sunset Blvd 2/00 ? 1
4123 Sunset Blvd 7/87 2/00 87-$35,000
00-$20,000
1
4200 Sunset Blvd 7/87 7/97 2/00 87-$25,000 97-
? 00-
$5,000
1
4201 Sunset Blvd 7/87 7/97 2/00 87-? 7/97-?
2/00-$25,000
1
4210 Sunset Blvd 2/00 ? 1
4220 Sunset Blvd 2/00 2/00-$25,000 1
Sewer Line
3217 Sumter Ave S Multiple Unknown 1
Notes:
- Properties determined by City Council during Study Session of April 24, 2000
Study Session Meeting of August 22, 2011 (Item No. 7)
Subject: Proposed Sanitary Sewer Service Line Backwater Valve Program Page 7
Exhibit AB
Public Works Administrative Process
Procedure/Task
1. Director makes preliminary determination of eligibility based on Utility staff review and
assessmentExhibit A.
2. City mails program information letter, application, and cost estimate form (Exhibits BC,
CD, and DE) to residents who express an interest in the program.
3. City conducts site inspection.
4. City reviews program rules and procedures with property owner (explain exhibits and
reviews owner responsibilities). Reviews proposed backwater valve options with owner;
instructs the owner to obtain quotes for the work and to provide final application to
Public Works.
5. City contacts owner regarding grant application; sends owner an approval letter (Exhibit
EF) requesting owner to return the signed and completed Owner/City Agreement (Exhibit
FG), to receive final grant approval. Provide owner Completion of Work Certificate
(Exhibit GH) to request grant proceeds upon completion of work.
6. City receives Owner/City Agreement (Exhibit FG).
7. Owner obtains permits (plumbing, etc.) as necessary and completes the agreed upon
work.
7.8. City receives Completion of Work Certificate (Exhibit GH) upon completion of work.
8.9. City conducts final inspection.
9.10. City sends completion letter (Exhibit HI) to owner with grant payment.
Study Session Meeting of August 22, 2011 (Item No. 7)
Subject: Proposed Sanitary Sewer Service Line Backwater Valve Program Page 8