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HomeMy WebLinkAbout2011/08/08 - ADMIN - Agenda Packets - City Council - Study SessionAGENDA AUGUST 8, 2011 6:15 p.m. BOARD & COMMISSION INTERVIEW – Westwood Room 6:30 p.m. CITY COUNCIL STUDY SESSION – Council Chambers Discussion Items 1. 6:30 p.m. Future Study Session Agenda Planning – August 22, 2011 2. 6:35 p.m. 2012 Budget Discussion 3. 8:05 p.m. Freight Rail – Letter from Hennepin County 4. 8:35 p.m. St Louis Park Citizen Award/Recognition Program 5. 8:50 p.m. Mayor, City Council and Economic Development Authority Compensation 6. 9:05 p.m. Communications / Meeting Check-In (Verbal) 9:10 p.m. Adjourn Written Reports 7. Project Update - Hwy 7 / Louisiana Avenue Interchange Project 8. Project Update – Highway 100 Reconstruction Project 9. Semi-Annual Housing Programs Report 10. June 2011 Monthly Financial Report 11. Second Quarter Investment Report (April - June, 2011) Auxiliary aids for individuals with disabilities are available upon request. To make arrangements, please call the Administration Department at 952/924-2525 (TDD 952/924-2518) at least 96 hours in advance of meeting. Meeting Date: August 8, 2011 Agenda Item #: 1 Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Future Study Session Agenda Planning – August 22, 2011. RECOMMENDED ACTION: The City Council and the City Manager to set the agenda for the Study Session scheduled for August 22, 2011. POLICY CONSIDERATION: Does the Council agree with the agenda as proposed? BACKGROUND: At each study session, approximately five minutes are set aside to discuss the next study session agenda. For this purpose, attached please find the tentative agenda and proposed discussion items for the regularly scheduled Study Session on August 22, 2011. FINANCIAL OR BUDGET CONSIDERATION: None. VISION CONSIDERATION: None. Attachment: Future Study Session Agenda Planning August 22, 2011 Prepared by: Debbie Fischer, Office Assistant Approved by: Tom Harmening, City Manager Study Session Meeting of August 8, 2011 (Item No. 1) Page 2 Subject: Future Study Session Agenda Planning – August 22, 2011 Study Session, Monday, August 22, 2011 – 6:30 p.m. Tentative Discussion Items 1. Future Study Session Agenda Planning – Administrative Services (5 minutes) 2. Review & Continued Discussion on 2012 Budget – Administrative Services (90 minutes) Continued discussion with staff from Inspections, Police and Public Works presenting information on the 2012 Budget for the General Fund, Parks and Recreation Fund, and other relevant funds. This will include recommendations for 2012 along with general overview of LRFMP and CIP. The purpose of the discussion is to present the recommendations and allow the Councilmembers to ask Directors operational questions. The budget discussion sessions will help to prepare for setting the preliminary levy on September 6th. 3. Administrative Penalties – Community Development (30 minutes) Staff would like to present and receive feedback on a proposed ordinance to expand on the existing administrative penalties ordinance to include an administrative hearing process, and create a process for assessing unpaid penalties to the subject property. 4. Communications/Meeting Check-In – Administrative Services (5 minutes) Time for communications between staff and Council will be set aside on every study session agenda for the purposes of information sharing. Reports: 5. July 2011 Monthly Financial Report End of Meeting: 8:40 p.m. Meeting Date: August 8, 2011 Agenda Item #: 2 Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: 2012 Budget Discussion. RECOMMENDED ACTION: No formal action required. This report is to assist with the Study Session discussion regarding 2012 Budget recommendations and to provide information for setting the 2012 Preliminary Property Tax Levy on September 6, 2011. POLICY CONSIDERATION:  What amount does the City Council wish to certify as its 2012 Preliminary Property Tax Levy?  Is there other information that Council would like to review in more detail in the upcoming process?  Are there any other service delivery changes Council would like to have considered?  Does the City Council have questions regarding the 2012 budget recommendations and/or are there other items to discuss, add or change? BACKGROUND: On June 20, 2011, staff met with the City Council to discuss the 2012 Budget process. Council agreed that staff should follow recommendations from attachment 1 - “2012 Budget Production Guidelines” when preparing the 2012 Budget. Assumptions for the 2012 Budget included a pattern similar to 2010 and 2011; a levy increase, modest increase in other fees and charges where appropriate to fit with business costs, maintain service delivery at current levels, hold expenditures flat if possible with adjustments for some modest growth based on essential business needs, funding for a wage and benefit contribution increase, utility rate increases, and continued long range financial planning. Based on the assumptions just outlined, and at the June 20th meeting, the City Council was informed of an estimated overall 2012 levy increase of $947,380, or 4.05% compared to the 2011 Final Property Tax Levy. Of this proposed increase, $723,746, or approximately 76% will be allocated to the General and Park and Recreation Funds, with the remaining dedicated for debt service or other funds. For 2012, the State of Minnesota has not imposed levy limits, which expired for 2011. Attachment 4 – “10 Year Property Tax Levy History” is to aid in the City Council’s determination on a 2012 Preliminary Property Tax Levy on September 6th. Current status with 2012 budget recommendations Based on the preliminary budgets prepared by departments, meetings with the City Manager and some adjustments after those meetings, the current “gap” between revenues and expenditures for the General and Park and Recreation Funds is $64,373. For 2012, the combined preliminary General and Park and Recreation Fund expenditure budget is $29,765,137 as compared to $29,416,250 in 2011 or a 1.19% increase. Study Session Meeting of August 8, 2011 (Item No. 2) Page 2 Subject: 2012 Budget Discussion Order of Study Session Discussion Department Directors from Administration, Community Development, Fire, Information Resources and Park and Recreation will be present this evening. On August 22, Inspections, Police and Public Works will be available to answer questions from City Council relating to 2012 recommendations. Below is the order of the budget presentation and discussion for the Study Session: 1. Review 2012 General Fund and Park and Recreation Fund Budget Recommendations  Overview of proposed revenues excluding property taxes  Fees overview  Overview of proposed expenditures  New position requests 2. Discussion and questions/answers on any budgets (Directors from Admin., CD, Fire, IR and Park and Rec. present at Study Session) 3. 2012 Preliminary Property Tax Levy Discussion 4. 2012 Preliminary HRA Levy Discussion 5. Overview of 2012 – 2016 Capital Improvement Program  Funding Source Summary report  Projects & Funding Sources By Department report 6. Overview of Long Range Financial Management Plan summary 7. Communication The 2012 budget presented to the City Council includes the following assumptions: Wages, Benefits and Staffing Changes or Requests Funds for staffing are the largest expenditure of the City’s operating budget. In building the 2012 budget recommendations, the wage adjustment recommendation is 2%. In addition, a wellness benefit approved in 2011 for 2012 of $25 per employee per month for those that participate in the program and a general employer benefit contribution of $35 per month is also recommended. Staffing levels were also reviewed related to the City’s business needs, service delivery and programs. As a result, changes or requests were made in the following areas: Information Resources – Continued contract with an IT Specialist for the remainder of 2011 and for 2012 for Windows 7/Office 2010 migration as a contract employee. The 2012 cost is estimated at $72,842. Inspections – Facilities Maint. – A change in service delivery has been made by adding a contract for custodial services at a cost of approximately $90,000 for 2012. This change was implemented August 1, 2011 and is planned to continue in 2012. Overall, with this shift in service delivery the budget has been reduced by $56,323. Study Session Meeting of August 8, 2011 (Item No. 2) Page 3 Subject: 2012 Budget Discussion Police – It is recommended hiring one police officer for 2012 to assist with increased demand placed on the Police Department, particularly related to the West End. The cost is estimated at $95,291 for 2012. Public Works – Recommending one Project Engineer to help with increase demand for engineering services as it relates to Capital Improvement Plan projects. This cost is estimated at $127,246 for 2012. This position is anticipated to be paid from project costs and related capital funds and possibly partly charged to the Development Fund, thereby having no anticipated impact to the General Fund. Other Significant Changes, Reductions or Shifts Used In Preparing the 2012 Proposed Budget As in past years, staff reviewed revenues, expenditures and the location of them in preparing the 2012. As a result, many reductions were made in line item budgets throughout the organization and a few increases based on history and projections. In addition, more significant changes were made, as listed below: - General Fund - Reduction of $75,000 in interest earnings based on the current market and projections - Administration – Increases of $80,000 and $65,000 – The $80,000 is for an ICMA study on Public Safety operations, current and future service delivery methods, and a review of demographics and service needs in the future. This will help the City plan and look forward to help the community be prepared for long term Police and Fire operation needs. The $65,000 is additional costs needed to run the presidential election. - Community Development – Shift of funding source. Shift $40,000 from the General Fund to the Housing Rehab. Fund for the annual STEP contribution. This funding source more accurately reflects the nature of the expenditure. $40,000 is the amount that has been budgeted for STEP in the past, and this same amount is planned for 2012. - Public Works - Administration – Shift of funding source. Shift $16,000 from the General Fund to the Pavement Management Fund for pavement distress survey done every two years. This funding source more accurately reflects the nature of the expenditure. - Housing Rehab. – Shift of funding source. Shift $20,000 and $16,000 from the Housing Rehab Fund to the Development Fund for Friends of the Arts and Arts and Culture grant, respectively. 2012 Preliminary Property Tax Levy In working to develop a 2012 Preliminary Property Tax Levy for the City Council to consider, there are some important key items to keep in mind:  Economic climate  No state mandated levy limits for 2012  Funding challenges in several funds – e.g.: Employee Benefits and Housing Rehab Funds Also, as in past years, the 2012 Preliminary Property Tax Levy adopted by the City Council on September 6, 2011 can be decreased, but cannot be increased after that. Study Session Meeting of August 8, 2011 (Item No. 2) Page 4 Subject: 2012 Budget Discussion 2011 Levy and 2012 Preliminary Levy A synopsis of prior year levy information and the 2012 Proposed Preliminary Levy is shown below: 1. The 2011 Final Levy was $23,363,467, which is 4.00% or $898,074 more than 2010. 2. The projected 2012 levy amount is estimated at $24,310,847, which is approximately 4.05% or $947,380 more than the 2011 Final Levy. If a preliminary levy amount for 2012 was chosen that was higher than the 4.05%, the City Council could consider placing those dollars into the Employee Benefits or Housing Rehab. Funds, which would aid in achieving long-term sustainability. HRA Levy This levy was originally implemented in St. Louis Park due to legislative changes in 2001 which significantly reduced future tax increment revenues. The City Council elected at that time to use the levy proceeds for future infrastructure improvements in redevelopment areas. Thus far, some of the HRA Levy proceeds have been used to fund infrastructure studies and analysis for future improvement projects. By law these funds could also be used for other housing and redevelopment purposes. Given the significant infrastructure needs facing the City in the future (particularly transportation infrastructure e.g. Hwy 7 and Louisiana and possibly Highway 100), staff recommends that at this point in time the HRA Levy continue at the maximum allowed by law for the 2012 budget year. The HRA Levy cannot exceed 0.0185% of the taxable market value of the City. Based on this, Staff has calculated the maximum HRA Levy based on data from Hennepin County for 2012 to be $983,574. This is a $45,314 decrease from 2011 HRA Levy of $1,028,888. Other Funds Budgeted for 2012: As in 2011, staff prepared budgets in many other funds such as capital projects, enterprise, internal service and special revenue funds that Council formally adopted last December. This again is proposed for 2012, as it provides a larger perspective of many of the resources entrusted to the City Council in managing the City of St. Louis Park. Attachment 5 – “Summary of all Budgeted Funds” provides a synopsis of all budgeted funds for revenues and expenditures. If Council has specific questions, or would like additional information, Directors will be present this evening or on August 22nd to address any items. Capital Improvement Plan (CIP) and Long Range Financial Management Plan (LRFMP): Attachments 6 and 7 provide information on the CIP for 2012 – 2016 and Attachment 8 provides information on the LRFMP which will be discussed this evening, on August 22nd, or both evenings based on time and Council’s desire. 2012 Utility Rates Utility Rates have been discussed by staff and analyses are being completed. Staff anticipates meeting with the City Council in late September or October to discuss 2012 proposed utility rates for all funds. Study Session Meeting of August 8, 2011 (Item No. 2) Page 5 Subject: 2012 Budget Discussion NEXT STEPS: Information from this study session discussion and August 22 will be used to finalize recommendations for the Preliminary Property Tax Levy on September 6, 2011. As the 2012 Budget process continues, the following preliminary schedule snapshot has been developed for Council: August 22 Continued budget review from August 8th, with Directors as needed. Review budget and preliminary 2012 property tax levy. If Market Value Homestead Credit numbers are available they will also be presented. September 6 Council establishes 2012 preliminary property tax levies. (Can be reduced in the future, not increased for final property tax levy.) Sept. - Oct. Ongoing City Council study session updates and discussion on budget, CIP and LRFMP as needed. Utility rate discussions will also be scheduled. November 14 Final budget discussion with Council if needed, prior to Truth in Taxation public hearing. December 5 Truth in Taxation public hearing. December 19 Council adopts 2012 Budget, final property tax levies, CIP and utility rates. FINANCIAL OR BUDGET CONSIDERATION: Details provided in this report and in the attachments. VISION CONSIDERATION: Vision is considered throughout the budgeting process and kept at the foreground of budgeting decisions. Attachments: 1. 2012 Budget Production Guidelines 2. City Services Data 2011 3. Summary of Revenues and Expenditures – Gen and Park & Rec. Funds 4. 10 Year Property Tax Levy History 5. Summary of All Budgeted Funds 6. CIP Report – Funding Source Summary 7. CIP Report – Projects and Funding Source By Dept. 8. LRFMP Summary Prepared by: Brian A. Swanson, Controller Steve Heintz, Finance Supervisor Reviewed by: Nancy Deno, Deputy City Manager Approved by: Tom Harmening, City Manager 2012 Budget Production Guidelines As we move ahead, please review the following assumptions when creating your budget papers for 2012. 1. Review past expenditures and revenues You’ve received information showing expenditures and revenues from the past 5 years. This is in a similar format as you reviewed in prepping for 2011 budget. We will be asking that if line items are not expensed, that you use reasonable judgment to cut back and get your budget closer to actual levels of anticipated expenditures. Line items should not be “over budgeted” to prepare for some excessive or unexpected emergency. Over budgeting for one time emergency expenditure possibilities only ties up funds that are needed in other operational areas. The same review should happen if you find that you are continually under budget on an operation. Please continue to review your operational expenses so we fund things at the appropriate business level. 2. Fees As in the past, you will receive information on current fees and revenues. These should be reviewed during the budget process and changes should be made to cover our costs. Also, if there are new fees or some that should no longer be charged, this is the time to make that change. Fee information will be handled by our City Clerk and will need to be done by the budget due date. 3. Business as usual Continue with your high standards of service delivery and responsiveness to customers. 4. Changes in staffing Changes in staffing including recommendations to add, increase or decrease hours, shifts etc. should be included in the budget request and a detailed justification is needed. Justification must include if there is a change in business need, shift in work, mandate, enhancement etc. to explain the reasons for your recommendation(s). Staffing request forms should be used for regular, seasonal, temporary, intern, volunteer and contract type positions. Please discuss estimates on salary levels and benefits with the HR Coordinator. When making staffing requests remember to include any costs for equipment, tools, uniforms etc. based on the type of work. 5. Changes in programs and/or business operations Provide an explanation for changes in business operations when you are adding, deleting, modifying or updating your business operation. This helps all of us understand why you are requesting changes in the budget. 6. Vision As always, keep Vision in consideration during budget and long range planning. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 6 City Services Data 2011 Page 1 City Services Data 2011 Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 7 City Services Data 2011 Page 2 Deputy City Manager (1) HR Coordinator (1) Organizational Development Coord. (.75) Controller (1) Payroll Specialist (1) HR Office Assistant (1) City Clerk (1) Office Assistant (2) Finance Supervisor (1) Senior Accountant (1) Senior Account Clerk (1) Accountant (1) Accounting Clerks (4) City Assessor (1) Commercial Appraiser (1) Residential Appraiser II (1) Residential Appraiser I (1) Assessing Technician (1) Administrative Services Department Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 8 City Services Data 2011 Page 3 Administrative Services Department City Manager’s/City Clerk’s Office Roles by Function/Service Administrative Hearings • Held as needed for alcohol and tobacco license holders who fail compliance checks. Also hold hearings for people who wish to appeal administrative decisions by different departments to the City Manager. • Served: Tobacco and alcohol license holders and the public. • Mandated: State law and City ordinance. Council EDA Meetings and Business • Prepare weekly Council EDA agendas, study sessions, meeting minutes, annual meeting calendar, meeting notices, ordinances, resolutions and proclamations, publish public notices, bids, finalize contracts, etc. • Served: Citizens of St. Louis Park, staff, business community. • Mandated: State law, charter and City ordinances. Council Policies, Boards and Commissions, Practices and General Administration • Responsible for scheduling Mayor’s public calendar, researching Council policies, Council administrative support, implementing St. Louis Park Vision, coordinating the Council retreat, citizen inquiries/complaints, Council/Mayor invitations from the public, etc. Coordination of Boards and Commissions activities, i.e., member recruitment, etc. • Served: Council and the public. • Mandated: City ordinance, where applicable. • Discretionary/value added: Close communication links and connections allow for a more responsive local government and helps to inform citizens. Elections • Conducted annually: Federal, state and county offices in even years, local elections (City Council) in odd years. Includes oversight and implementation of all aspects including primary, general and special elections, referendums and ballot initiatives, voter machines/maintenance, ballots, recruiting and training election judges, scheduling polling places, implementing state/county election laws/rules, election recounts, etc. • Served: School District (City manages school elections), candidates and the public. • Mandated: Federal and state laws, City ordinance. • Discretionary/value added: City Council has agreed to have the City administer elections for SLP schools. Gambling • Administer lawful gambling within the City limits, which includes pull tabs, bingo, paddle- wheels, tip boards, and raffles. • Served: Organizations which allow for lawful gambling and the public. • Mandated: State law and City ordinance. Legal Services • City contracts for civil and criminal prosecution services, LMCIT point of contact for civil lawsuits/claims. • Served: Council, staff, public and public safety activities. • Mandated: Federal, state law, county and City ordinances, where applicable. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 9 City Services Data 2011 Page 4 Legislative Work/Lobbying • Monitor legislative activities at the state and federal level. Work with elected officials to introduce new legislation; secure funding for major transportation/infrastructure and other projects that may impact or have benefit for the community. • Served: Council, staff, citizens of St. Louis Park and public. • Mandated: No. • Discretionary/value added: Staying on top of legislation initiatives and securing funding allows us to be proactive in meeting the needs of our community. Liquor Licenses – Off Sale and On Sale • Administer liquor license issuance, renewals, compliance and enforcement for 40 establishments. • Served: Businesses which serve alcohol, patrons and the public. • Mandated: State law and City ordinances. Records Retention and Data Practices • Responsible for educating staff about record retention procedures; assist staff with data practices requests. City Clerk is designated as the responsible authority for our City. • Served: Public and staff. • Mandated: State law. Special Projects • Assist with special project assistance on an as-needed basis. Examples include the residential survey, Freight rail public listening session design, vision follow-through, research transportation, etc. • Served: City Manager, Council, staff, departments. • Mandated: No. • Discretionary/value added: Provides assistance in a variety of areas and other departments St. Louis Park Charter Commission • Staff liaison and support for the St. Louis Park Charter Commission, including recruitment, meetings, minutes and projects as needed. • Served: Charter members and the public. • Mandated: State law and City Charter. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 10 City Services Data 2011 Page 5 Administrative Services Department Human Resources/Payroll Division/Organizational Development Roles by Function/Service Benefits • Annual open enrollment, new hire enrollment, and mid-year changes for qualifying events. Includes work with consultant on future benefits/bids/options, wellness, leadership of employee Benefits Committee, reconciliation of monthly bills/paperwork with vendors, COBRA administration and REBA/VEBA administration. • Served: All employees and prospective employees. • Mandated: Some mandated requirements by state (bidding every 5 years, etc), COBRA requirements at state and federal levels, REBA/VEBA IRS regulated. • Discretionary/value added: Provides assistance in bidding which helps with benefit costs, allows for education to staff on benefit programs, and assists staff with some complexities in benefit administration. Compensation and Job Analysis • Annual review of pay plans, review of specific positions (as needed), job descriptions, analysis and recommendations for employee compensation. • Served: Current employees. • Mandated: State and federal wage and hour mandates, pay equity requirements and Council resolution on compensation and contracts. Drug and Alcohol Testing • Quarterly DOT random drug/alcohol testing for CDL holders (Local 49 employees) and testing on a reasonable suspicion, if needed. • Safety Committee and OSHA reporting requirements, or contract and personnel policy. • Served: Current employees. • Mandated: DOT regulates testing for our CDL holders with both federal and state regulations to follow. • Discretionary/value added: Reasonable suspicion testing is in place as needed for supervisors who have to deal with drug or alcohol issues in the workplace. If used, this procedure is highly regulated. Employee Recognition • Annual event for all employees, departing employee recognition, and years of service recognition program for employees meeting 5, 10, 15, 20, etc., years of employment. Also recognition from Council at various levels. Handles “Thumbs-Up” recognition program for all staff to award peers and direct reports for great service. • Served: Former, current, and future employees. • Mandated: No. • Discretionary/value added: Provides recognition to employees. Must follow budget and policy guidelines and public purpose expenditure to administer programs. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 11 City Services Data 2011 Page 6 Employee Relations, Coaching, Staff Support and Supervisory Assistance • Assist supervisors with performance evaluations, discipline, coaching, counseling, motivation, promotion, transfer, demotion, terminations, etc. Manage employee complaint/grievance process. Protect employee and City rights within legal framework. • Production of monthly employee newsletter. • Provide intranet support. • Provide support to various employee committees such as CITE (Committee to Inform and Train Employees), Safety, Employee Recognition, Oxygen and Labor Management. • Works one-on-one with staff and supervisors on issues related to employment and performance issues. • Provides support and guidance with staff on issues related to work, career or other areas. • Served: Current employees. • Mandated: Some state and federal mandates relating to employee rights. • Discretionary/value added: Some of these functions are not required and add value by setting and communicating clear performance expectations and provide assistance to staff. Coaching is a training or value added program in the workplace to assist staff with their growth and development which helps with overall work performance. Fire Civil Service • Regulations governing some Fire employment activities, structure, discipline and recruitment. • Served: Full time sworn Fire personnel. • Mandated: St Louis Park Fire Civil Service regulations and Fire Civil Service state laws. Labor Relations • Negotiate employment contracts for five bargaining groups, including grievance and arbitration process as needed. Also hold Labor Management meetings with various groups. • Served: Current and former employees in five labor groups, and some practices also need to be in place for our non-union staff. • Mandated: Many labor law mandates from state and federal mandates relating to organized labor groups. Contracts must also be followed. • Discretionary/value added: Labor Management meetings. Leave Administration • Tracking and administering employee leave programs such as FMLA, military, parenting, jury duty, organ donation, Short Term Disability, Worker’s Compensation, and other leaves of absence. Communication with employees, supervisors and payroll or insurer. • Served: Current and former employees. • Mandated: Numerous state and federal mandates. Also need to follow contract and policy language. • Discretionary/value added: Some programs are not mandated and offered by the City such as short term disability and flex leave. Providing quality programs helps in recruitment and retention of the workforce. Meeting Facilitation • Facilitation of meetings, planning sessions, goal settings, workshops and public processes. • Assistance to City Manager, Council, supervisors, staff and other agencies, boards and commissions in meeting facilitation. • Served: Council, staff, other agencies. • Mandated: No. • Discretionary/value added: Helps various groups with holding successful meetings and other events. Provides City assistance when working with other agencies. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 12 City Services Data 2011 Page 7 Payroll • Processing bi-weekly regular, seasonal, and paid-on-call payrolls for 400+ employees, W-2 processing and quarterly tax reporting. Coordinate with PERA, FICA, unemployment, deferred compensation programs, direct deposit vendors and United Way. Administer paid-on- call firefighter programs. • Served: All employees. • Mandated: State and federal wage and hour laws. • Discretionary/value added: Some services provide value to employees and the City and other agencies such as direct deposit, deferred compensation and United Way, etc. Recruitment • Reviewing job descriptions, analyzing job value, posting, processing applications, interviewing, pre-employment conditions and extending offers. • Served: Current and prospective employees. • Mandated: Veterans preference regulations, Fire Civil Service, various employment and non- discrimination laws and regulations. No mandates to recruit. Training • Manages training and organizational development programs for the City. • Organizes and conducts training for employees and provides assistance with other public agencies in offering training. Works with staff on tuition reimbursement programs and other learning opportunities. • Served: All departments. • Mandated: No. • Discretionary/value added: Provides support to workforce, adds to succession planning, and brings in revenue when offering this service to other agencies. Volunteer Coordinator Program • Part time assistance through St. Louis Park Schools on coordinating volunteers. • Staff from St. Louis Park Schools work with the City to assist in hiring volunteers for programs. • Served: St. Louis Park Schools, City, residents and the public. • Mandated: No. • Discretionary/value added: Westwood Nature Center is the main area that uses the volunteer program. Some volunteers also help with the various clean up programs. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 13 City Services Data 2011 Page 8 Administrative Services Department Finance and Assessing Divisions Roles by Function/Service 1099 Processing • Obtain proper W-9 forms from each vendor. • Sort vendors at year end in order to determine which vendors meet reporting requirements. • Prepare and mail 1099 forms by January 31 annually. • Served: IRS and vendors. • Mandated: Federal law. Accounts Payable • Process requests for payment on a weekly basis at minimum. • Annually prepare 7,500+ checks. • Resolve discrepancies with vendor records. • Prepare Council reports of expenditures by vendor and department. • Served: City Council, City Manager, Department Directors and vendors. • Mandated: State law and City Charter. Accounts Receivable and Cashiering • Process receipts from all City departments for deposit in bank account. • Prepare invoices for all city services billed directly to residents except utility bills • Operate secure credit card line for electronic payments. • Process petty cash requests. • Maintain cash on-hand for various departmental needs. • Served: Residents and City staff. • Mandated: State law and City Charter. Annual Audits • Close each year for expenditures, revenues, and increase/decrease to fund balance. • Prepare accrual and closing journal entries. • Reconcile general ledger balances to external documents. • Prepare a Comprehensive Annual Financial Report (CAFR) which meets GFOA standards for the Excellence in Financial Reporting Award for external groups and web site. • CAFR adds value to citizens by providing comprehensive information on all City service costs and financial status and to bond rating agencies, which lowers interest rates on new debt issues. • Prepare and defend information for other audits as necessary (i.e., sales tax, IRS, fuel tax). • Served: City Council, City Manager, Department Directors and residents. • Mandated: State law and City Charter. Annual Budget Preparation • Prepare forecasts of expected service costs, revenues, and property tax levies for City Council adoption. - Includes preparing internal cost estimates of service for annual fee ordinance changes to Appendix A. - Includes rate and trend analysis of spending needs. - Includes analysis of levy limits. • Prepare preliminary and final property tax levy reports for both the MN Dept of Revenue and Hennepin County. • Prepare estimates of tax impact on a variety of business and residential properties. • Prepare, notice and present a Truth-in-Taxation hearing at a special Council meeting and present the information to other interested community groups. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 14 City Services Data 2011 Page 9 • Prepare a comprehensive budget document for external groups and web site. • Served: City Council, City Manager, Department Directors and residents. • Mandated: State law and City Charter. Annual Capital Improvement Plan • Prepare a five-year plan of major infrastructure and equipment purchases, replacements and repairs. • Prepare project tracking for all active projects, complete with reconciliations and close outs up completion. • Balance funding and expenditures on an annual basis. • Identifies funding gaps for particular projects. • Served: City Council, City Manager, Department Directors and residents. • Mandated: No, but is an industry best practice. • Discretionary/added value: Assists in maintaining our bond rating. Assessing: Annual Valuations and Classifications • Review economic trends within real estate and business markets throughout the year. • Review sales, leasing and construction activity for all property types. Specific uses (commercial, industrial and apartments) require detailed verification processes. • Maintain accurate records for the Property Data System (PDS) software. Coordinate updates and system improvements in conjunction with Logis and other cities. • Perform periodic inspections of all parcels in the community on a rotating five-year cycle or more frequently as dictated by physical or marketability change. • Calculate study and refine mass valuations for all property types to reflect current market activity. Specific uses (commercial, industrial and apartments) are further broken down for analysis across the traditional valuation approaches. • Submit annual assessment records to the Hennepin County Assessor’s Office which in turn submits the assessment to the Minnesota Department of Revenue. • Coordinate mailing of “Notice of Valuation and Classification” for each parcel of record within the community (17,296 parcels of record as of 01/02/2008). • Frequent public contact via phone, e-mail, in-person and in the field. • Served: City Council, City Manager, various taxing jurisdictions and general public. • Mandated: State statute. Assessing: Defense of Valuations and Classifications • Respond to questions asked on an informal review basis. • Annually prepare and lead Local Board of Appeal and Equalization meetings. • Resolve formal tax court petitions in an adversarial environment by analysis, negotiation and, if necessary, formal testimony. • Served: City Council, City Manager, various taxing jurisdictions and general public. • Mandated: Appeal process for the Minnesota system of property tax assessment is clearly defined by common practice, court precedence and statutorily defined process. Assessing: Sub-Classification Processing/Record Changes/Maintenance • Process, grant/deny applications for various subsidy and tax reduction programs defined by statute and interpreted by the Minnesota Department of Revenue. • Application programs include Homesteads, This Old House, Veteran’s Market Value Exclusion and Abatements. • Process record changes (divisions) to parcels of real estate as they occur. • Frequent contact with property owners, tenants, developers, realtors, internal departments and interested parties. Answer statistical and statute questions. • Served: City Council, City Manager, City departments and general public. • Mandated: State statute. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 15 City Services Data 2011 Page 10 Certification/Special Assessment • Enter and maintain all customer records for special assessment and Housing Improvement Area projects and certification of delinquent utility and other service invoices to the benefitted property. • Verify information on payments from Hennepin County. • Accept early payoffs of outstanding balances. • Served: Residents. • Mandated: No. Debt Management • Determine when debt issuance is necessary and feasible. • Maintain affordability of outstanding debt payments. • Interact with financial advisors and bond rating agencies. • Meet all required bond covenants and reporting needs. • Served: City Council, City Manager, City departments and investors. • Mandated: State law and City Charter. Fixed Assets • Process all capital purchases and enter fixed asset records. • Reconcile reported capital expenditures with fixed asset entries. • Prepare annual depreciation schedule and journal entries. • Served: City departments. • Mandated: No, but required for CAFR preparation. General Accounting • Analyze and reconcile accounts. • Prepare journal entries as necessary to correct coding. • Provide internal support to other departments that use J.D. Edwards or the utility billing system. • Prepare monthly Council budget reports. • Served: City Council, City Manager, Department Directors and vendors. • Mandated: State law and City Charter. Grant Management • Verify account coding for conformance with grant requirements. • Prepare requests for reimbursement. • Complete required reports as needed. • Served: City Manager and City departments. • Mandated: Grant terms. Housing Authority Accounting • Prepare checks, reconcile cash and provide full accounting to the Housing Authority. • Prepare Certificates of Rent Paid for residents. • Close each year for expenditures, revenues, and increase/decrease to fund balance. • Prepare accrual and closing journal entries. • Reconcile ledger balances to external documents. • Prepare the annual Financial Reports for internal and external users. • Prepare some HUD financial reports. • Served: City Council, City Manager, Housing Authority, HUD and residents. • Mandated: No. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 16 City Services Data 2011 Page 11 Insurance/Risk Management • Maintain all asset records and verify proper liability and property damage coverage annually. • Process insurance claims. • Track deductible amounts. • Assist in defense against lawsuits. • Served: Residents and City departments. • Mandated: No. Investment and Cash Management • Determine authorized depositories. • Manage cash flow in order to assure sufficient liquidity to pay all invoices and payroll. • Purchase investments for cash flow and longer range timelines. • Track and allocate investment earnings to all funds. • Served: All City departments. • Mandated: State law and City Charter. Northwest Drug Task Force • Provide all accounting services to the organization for a three year period. • Make deposits and obtain “buy money” as needed. • Prepare funding requests and verify state payments. • Keep forfeiture records. • Served: SLP Police Department and other area agencies. • Mandated: No. Project Tracking • Verify account coding for capital replacement plan and engineering projects. • Prepare monthly reports for Public Works on each subledger project. • Prepare ad hoc reports for other departments as requested. • Served: City departments. • Mandated: No. Purchasing • Verify account coding and conformance with purchasing procedures. • Prepare purchase orders. • Obtain proper signature authorization per dollar amount of individual purchases. • Served: City Manager and City departments. • Mandated: State law and City Charter. Tax Increment Financing • Manage TIF districts and ensure revenues and expenditures are properly recorded. • Make pay-as-you-go and debt service calculations of available increment. • Prepare annual state reports. • Served: City Council, EDA, City Manager and developers. • Mandated: State law. Utility Billing • Enter and maintain all customer records for billing and payment of water, sewer, storm water, and solid waste enterprise funds. • Reconcile reports for sales tax payment. • Answer numerous customer calls for service changes, billing discrepancies, closing bills and service requests. • Process bankruptcy filings. • Served: Residents and enterprise funds. • Mandated: No. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 17 City Services Data 2011 Page 12 Community Development Director (1) Planning & Zoning Supervisor (1) Economic Development Coord. (1) Housing Supervisor (1) Senior Planner (1) Planner (1) Asst. Zoning Administrator (1) Housing Programs Coord. (1) Public Housing Manager (1) Housing Secretary (1) Section 8 Manager (1) Maintenance Technician (1) Maintenance Mechanical Coord. (1) Public Housing Specialist (1) Planner / EDA Assistant (.5) Administrative Secretary (1) Community Development Department Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 18 City Services Data 2011 Page 13 Community Development Department Planning and Zoning Division Roles by Function/Service Comprehensive Plan • Maintain, review and update the City’s Comprehensive Plan (Comp Plan) which represents a community vision of how the City should grow, develop or redevelop, ensure adequate housing, provide essential public services, protect natural areas and meet other community objectives. It ensures our plans fit with neighboring communities’, regional and state infrastructure plans. It requires review of demographic aspects of the community and incorporates the City’s vision and long range goals. Processing of amendments to the Comp Plan as needed, which requires public hearings, staff reports and technical work. The Comp Plan typically requires work by more than the CD department. Public Works/Engineering and Parks are especially involved in Comp Plan updates. • Served: General public, residents, property owners, businesses, and all City departments, surrounding communities, state, region and agencies with special jurisdiction authority in St. Louis Park, i.e., watershed districts. • Mandated: Comprehensive Plan and updates at a minimum of once every ten years. Development Applications: Administrative Reviews • Review and approve building permits and land use registrations for compliance with zoning ordinance and Flood Plain Overlay district. • Served: Residents, property owners, contractors, developers and businesses seeking to build or remodel; the general public and Inspections department responsible for issuing permits. • Mandated: Building permits and zoning in conformance with Comprehensive Plan. Development Applications: Public Review Process • Processing applications for Conditional Use Permits, Planned Unit Developments, Variances, Special Permit Amendments, Subdivisions, Easement Vacations and Re-zonings including technical review of development applications and plans of all types; scheduling of public hearings before Board of Zoning Appeals (BOZA), Planning Commission (PC), City Council as required; scheduling of community meetings; preparation of staff reports and presentations; preparation of BOZA and PC agendas, meeting minutes. • Served: General public, applicants, residents, property owners. • Mandated: Zoning ordinance, hearing and appeal processes; BOZA not required to be a separate entity. Neighborhood Meetings • Scheduling, coordinating and conducting neighborhood meetings on planning and development related topics. • Served: Neighbors, general public and applicants. • Mandated: No. • Discretionary/value added: Better communication with community on projects, identifying project issues that need to be addressed by applicants and leading to better projects and plans. Regional and Sub-regional Planning • Participate in and represent St. Louis Park in Technical Advisory Committees (TACs) or Policy Advisory Committees (PACs) for infrastructure, regional design work or planning studies led by outside agencies (MNDOT, Three Rivers Parks District, etc.) or other jurisdictions (Hennepin County, Met Council, etc.). • Served: Residents and general public. • Mandated: No. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 19 City Services Data 2011 Page 14 • Discretionary/value added: Incorporating City perspectives, goals and issues into area wide designs and plans. Respond to Information Requests • Answer residents, property owners, businesses and the general public’s questions about City codes, especially zoning, floodplain, subdivision and sign ordinance requirements. Questions include everything from setback requirements, to which zoning district is a specific property located, to questions about process and procedures. • Served: General public, property owners, residents, businesses, other departments, developers and contractors. • Mandated: No. • Discretionary/value added: Assist everyone to understand and comply with the rules and procedures. Sign, Fence and Other Small Project Permits • Administrative review and processing of new sign applications for compliance with sign ordinance. • Served: General public, property owners and businesses. • Mandated: No. • Discretionary/value added: Maintaining attractive public realm improving property values and community appearance by prohibiting distracting and unsafe signs. Special Plans • Undertake or assist with planning efforts for neighborhoods, corridors, individual parcels, or infrastructure (sidewalks and trails, transportation improvements (interchanges), public facilities (fire stations, etc.,) from time to time in varying levels of effort and detail. • Served: Community and other departments. • Mandated: No. • Discretionary/value added: Facilitating wise and efficient improvements to the community by directing private development and public infrastructure improvements. Zoning Code Amendments • Reviewing and updating the zoning ordinance from time to time. • Served Groups: General public, residents, property owners and businesses. • Mandated: No. • Adds value by keeping the City’s development related codes up to date as conditions change and implements new ideas for how to effectively guide development to create a better community. Zoning Code Compliance • Responding to potential zoning code violations identified by residents, Council members or staff. Entails site visits and investigation of problems, calls and letters to suspected violator and other stakeholders, coordination with other departments and with City’s legal counsel. • Served: General public, person or persons raising complaint and other departments. • Mandated: No. • Discretionary/value added: Maintaining and/or improving compliance with City zoning codes and all that entails (safer, healthier, higher value community) and supports the efforts of other departments. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 20 City Services Data 2011 Page 15 Community Development Department Economic Development/Redevelopment Division Roles by Function/Service Administration and Reporting on Grants, Loans and TIF • Oversight and administration of various grants, loans, and tax increment in compliance with local and state requirements. Apply for grants. Submit annual grant, business subsidy and tax increment reports to various government agencies related to business expansion and redevelopment projects as required by law. • Served: Other government agencies, local businesses, property owners and general public. • Mandated: Yes. Business Retention and Expansion • Work with local businesses to help them succeed and grow in the City. • Served: Residents, property owners and businesses. • Mandated: No. • Discretionary/value added: Protects and enhances City’s tax base, job base and physical condition. Promote St. Louis Park • Prepare marketing materials and undertake marketing activities to promote development and business opportunities in the City to the development community and prospective businesses new to the City. Work with the Convention and Visitors Bureau, and the Twinwest Chamber of Commerce. • Served: Residents, property owners, developers and businesses. • Mandated: Yes. • Discretionary/value added: Attracts complementary new development and businesses that increase the City’s tax base, job base, and physical condition, and provides opportunities for more housing, goods and services. Redevelopment Projects • Plan, evaluate, initiate and implement redevelopment projects. Entails planning and design, contract negotiation, TIF district creation, acquisition/relocation, project management and ongoing oversight. • Served: Residents, property owners, developers and businesses. • Mandated: No. • Discretionary/value added: Protects and enhances the City’s tax base, job base, and the physical condition of the City, elimination of blight, and provides opportunities for more housing, goods and services. Respond to Inquiries about Development/Redevelopment Opportunities in City • Keep familiar with redevelopment opportunities within City and work with developers and businesses to direct them toward appropriate locations and help evaluate the redevelopment potential. • Served: Residents and property owners, developers and businesses. • Mandated: No. • Discretionary/value added: Protects and enhances the City’s tax base, job base, and the physical condition of the City; as well as providing opportunities for more housing, goods and services. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 21 City Services Data 2011 Page 16 Seek Grants • Identify and prepare applications for grants that can assist in the funding of redevelopment projects, business expansions and infrastructure. • Served: Residents, general public, property owners, developers, businesses and other departments. • Mandated: No. • Discretionary/value added: Makes redevelopment projects feasible and more cost effective, saving City funds. Small Business Assistance • Respond to requests for information about various small business assistance and development services available in the metro area and direct entrepreneurs and small business owners toward those resources. • Served: Entrepreneurs, small business owners, other businesses, residents and property owners. • Mandated: No. • Discretionary/value added: Enhances the City’s tax base, job base, and overall economic vitality by expanding opportunities for the provision of additional goods and services. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 22 City Services Data 2011 Page 17 Community Development Department Housing Division Roles by Function/Service Community Development Block Grant (CDBG) Program • The City receives about $200,000 annually in HUD grants that can be used by the City itself or given to community non-profits for purposes that benefit low-moderate income households. • Served: Low-moderate income households and the overall community. • Mandated: No. • Discretionary/value added: Directly benefits low income residents and helps meet community needs. Deferred Loan • Working with Hennepin County, the City funds loans up to a maximum of $20,000 to pay for basic safety and/or maintenance improvements. The funds are available to very low income homeowners and are deferred until the home is sold or forgiven after 15 years. • Served: Low income City homeowners. • Mandated: No. • Discretionary/value added: Provides a financial resource for low income homeowners, often elderly homeowners on fixed incomes, to fund basic safety and maintenance home improvements. Often used to remedy code violations; maintains overall quality of city housing stock and neighborhoods. Discount Loan Program • Provides interest rate discounts for Minnesota Housing Finance Agency (MHFA) home improvement loans. • Served: Residents with modest incomes. • Mandated: No. • Discretionary/value added: Encourages residents to improve their homes by making remodeling more affordable, resulting in stronger neighborhoods and increased tax base for the City. Emergency Loan Program • Working with Community Action Partnership of Suburban Hennepin (CAPSH), the City funds grants up to $4,000 to address immediate emergency repairs such as furnace replacement, roof repair, etc. • Served: Low income City homeowners. • Mandated: No. • Discretionary/value added: Provides a financial resource for very low income homeowners, often elderly homeowners on fixed incomes, to access for emergency repairs that require immediate attention; maintains quality of city’s housing stock and neighborhoods. Federally Funded Public Housing • Own, maintain, manage and operate 159 publicly owned housing units for low-moderate income residents. • Served: Residents, especially those with limited income, disabilities and limited housing opportunities. • Mandated: No. • Discretionary/value added: Provides responsibly managed, quality, affordable housing options for the City. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 23 City Services Data 2011 Page 18 Federally Funded Public Housing Elderly and Persons with Disabilities Program • Administer a program to provide and coordinate supportive services to assist elderly and disabled residents at Hamilton House to continue to live independently. • Served: Elderly and disabled residents residing at Hamilton House. • Mandated: No. • Adds value by providing targeted supportive services to low income elderly and disabled individuals enabling them to continue to live independently and maintain affordable housing in a healthy community environment. Federally Funded Section 8 Housing Vouchers Program • Manage 265+ HUD rental housing vouchers. This program enables 265+ City residents of modest means to rent quality housing and pay no more than 30% of their income for rent and utilities. • Served: Residents, especially those of modest means and rental property owners. • Mandated: No • Discretionary/value added: Provides affordable rental opportunities for City residents and ensuring rental property owners can rent to modest income tenants and be paid fair market rent. Federally Funded Shelter Plus Care Program • Administer 38 rental vouchers that are linked with supportive services for hard-to-reach homeless people with disabilities and their families. Grants are provided to be used for permanent housing, which must be matched with supportive services that are equal in value to the amount of rental assistance and appropriate to the needs of population to be served. St. Louis Park is the grant recipient and we partner with three sponsor organizations that administer supportive housing programs. • Served: Disabled and homeless individuals and their families selected for participation by one of the sponsoring organizations, primarily those who are seriously mentally ill or have chronic problems with alcohol, drugs or both. • Mandated: No. • Discretionary/value added: Provides affordable opportunities to homeless and disabled individuals in an environment providing housing stability and supportive social services. Federal Grant Funded TRAILS Program • Training and Resources to Attain Individual Long-Term Success (TRAILS) is a HUD family self sufficiency program that operates in conjunction with HUD Section 8 voucher program and public housing, designed to enable families to improve their educational and employment status. • Served: Current Section 8 voucher holders and public housing residents. • Mandated: No. • Discretionary/value added: Helps families work their way out of poverty and into greater self- sufficiency. Green Remodeling Program • Programs that “piggy-back” on existing housing program to encourage green remodeling through technical advice and rebates. • Served: Individuals interested in remodeling in the City and the general public. • Mandated: No. • Discretionary/value added: Encourages energy conservation and environmentally sound remodeling practices. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 24 City Services Data 2011 Page 19 Home Remodeling Fair • Annual four-city event to disseminate information and educate residents about remodeling. • Served: Residents interested in improving their homes and the community at large. • Mandated: No. • Discretionary/value added: Encourages residents to improve their property successfully, thereby improving neighborhoods and City tax base. Housing Improvement Areas (HIA) • A loan program which makes it possible for condo and townhome associations to borrow money at affordable rates with help from the City. • Served: Townhome and condo owners and overall community. • Mandated: No. • Discretionary/value added: Encourages and enables condo and townhome associations to borrow funds for needed property improvements which make for stronger neighborhoods and community at large, as well as increasing City tax base. Housing Trust Affordable Homeownership • Working with West Hennepin Affordable Housing Trust (WHALT) to acquire, renovate, sell and maintain affordable homes and duplexes for qualifying buyers. • Served: Moderate income residents. • Mandated: No. • Discretionary/value added: Increases opportunities for affordable home ownership in the City. Live Where you Work Homeownership Program • Working with City businesses to provide incentives for employees to buy homes in the City. • Served: Businesses, employees and general public. • Mandated: No. • Discretionary/value added: Helps local businesses with recruitment and retention of employees, helps create stable communities and reduces green house gas emissions. Move-up in the Park Housing Programs • A group of loan programs and educational/building assistance programs; and the excess land lot sales, designed to encourage and help residents to expand existing City homes. - Move-up Transformation Loans - Architectural Design Service - Remodeling/Rehab Advisor - Discount Loan Program - Home Remodeling Tour - Excess land for move-up homes land sales • Served: Residents seeking move-up housing. • Mandated: No. • Discretionary/value added: Helps families create larger homes, keeping families in the City for the benefit of the School District and City in general. St. Louis Park Rental Coalition (SPARC) • The Coalition promotes efficient, quality rental property management practices. • Served: Rental property owners and managers, neighborhoods with rental properties and the community at large. • Mandated: No. • Discretionary/value added: Helps create strong rental properties occupied by responsible tenants, thereby reducing demand for public safety services and helps to create strong neighborhoods. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 25 City Services Data 2011 Page 20 Fire Chief (1) Assistant Chief Training/Safety (1) Assistant Chief Operations (1) Assistant Chief Fire Marshal (1) Department Secretary (1) Lieutenant (1) Lieutenant (1) Captain Shift A (1) Captain Shift B (1) Captain Shift C (1) Station 1 Firefighters (3) Station 2 Lieutenant (1) Firefighters (1) Station 1 Firefighters (3) Station 2 Lieutenant (1) Firefighters (1) Station 1 Firefighters (3) Station 2 Lieutenant (1) Firefighters (1) Paid-on-Call Firefighters (approx 4 at each station, each shift) Fire Department Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 26 City Services Data 2011 Page 21 Fire Department Roles by Function/Service Car Seat Installations • Educate public on proper installation of their car seats in their vehicles. • Served: General public (fee based). • Mandated: No. Department Training • Provides trained competent personnel for all fire department operations. • Served: Residents, business owners, general public. • Mandated: Minnesota OSHA. Emergency Management • Provide mitigation, planning, response and recovery for natural and man made disasters. • Served: Residents, business owners, general public. • Mandated: No. Emergency Medical Service (EMS) • Provide First Responder emergency medical services as part of an integrated response plan. • Served: Residents, business owners, general public. • Mandated: No. Fire Prevention • New Construction Inspections (from development to completion) - Permit inspections and design input for fire safety systems. - Served: Residents, business owners, general public. - Mandated: City ordinance and permit process. • Commercial Inspections - Provide fire safety inspections and crew building familiarization. - Served: Business owners, general public. - Mandated: No. • Public Education - Educate people on fire prevention and the fire service with focus on children. - Served: Residents, business owners, general public. - Mandated: No. • Fire Department Open House - Educate people on fire prevention and the fire service with focus on children. - Served: Residents, business owners, general public. - Mandated: No. • Interdepartmental Education - Provide required training in Right to Know, CPR, first aid and fire extinguishers. - Served: City employees. - Mandated: No. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 27 City Services Data 2011 Page 22 Fire Suppression • Protect lives and property from fire. • Served: Residents, business owners, general public. • Mandated: City ordinance. Hazardous Materials Response • Respond to hazardous materials incidents to reduce harm. • Served: Residents, business owners, general public. • Mandated: Data collection for fire departments by State statute. Paid-on-Call • Support career members with all of above. • Served: Residents, business owners, general public. • Mandated: No. Rescue • Provide technical rescue auto entrapments, trench collapse, confine space etc. • Served: Residents, business owners, general public. • Mandated: No. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 28 City Services Data 2011 Page 23 Chief Information Officer (1) Communications Coordinator (1) IT Manager (1) Web Coordinator/ Applications Developer (1) Community TV Coordinator (1) Civic TV Coordinator (1) Support Services Representative (1) Receptionist (1) Program Manager (1) Program Producers (2.2) GIS Coordinator (1) IT Technician (1) Information Resources Department Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 29 City Services Data 2011 Page 24 Information Resources Department Roles by Function/Service Audio Visual Support • Provide audio visual support to all City staff and departments. • Served: City staff and viewing audience. • Mandated: No. • Needed: Provides technical and content support for City staff in public and internal presentations, including recording and production of events and classes. Backup of Data and Network Systems • Provide regular backup of systems, including off-site storage management. • Served: City staff. • Mandated: No. • Needed: Standard industry practice to minimize data loss and ease data recovery. Broadband Networks • Broadband project management/maintenance (i.e., existing fiber, wireless). • Served: City staff and public. • Mandated: No. • Needed: Streamlines provision of daily broadband services for data, voice, video, and radio transport to City staff and the public, and while using City facilities or vehicles. Broadcast Community Programming • Broadcast community programming produced by others in the community. • Served: Residents and businesses with Cable TV in the City and those with access to the web and community producers. • Mandated: No. • Discretionary/value added: Provides more ways to communicate information and special topics by those with video training provided or supported by Cable TV staff. Budget • Prepare and manage budget. • Served: City residents, businesses and other organizations, City Council and City staff. • Mandated: Yes. Bulk Office Supplies • Maintain stock of bulk office supplies. • Served: City staff. • Mandated: No. • Discretionary/value added: Provides economical purchase, central payment and storage of bulk supplies (i.e., paper), complementing individual department purchasing of smaller quantity or custom supplies. CIP • Development, planning, and management of IR-related CIP items and coordination with other departments. • Served: City staff and public. • Mandated: No. • Needed: Streamlines the planning, financing, acquisition and replacement of technology- related capital items by centralizing some functions and costs. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 30 City Services Data 2011 Page 25 City Hall Front Desk Reception/Coordination • Answer phones, greet and assist guests, perform other support services duties (i.e., mail distribution, imaging), coordinate front desk volunteers, manage social media responses. • Served: City staff and various publics. • Mandated: No. • Needed: Streamlines methods for guests to obtain several City services and coordination of various staff resources for coverage to provide customer service. Provides service to other departments as requested. City Publications • Create/manage/approve all City publications. • Served: City staff and viewing audience. • Mandated: No. • Needed: Provides information to public in various formats with consistent messaging and branding. Civic Meeting Broadcasts • Cablecast City Council, Planning Commission, and Telecommunications Advisory Commission meetings. • Served: Residents and businesses with Cable TV in the City and those with access to the web. • Mandated: No. • Needed: Provides additional method to share City business and information with residents and enhance communications. Communication Plan • Plan development, updating and execution. • Served: Staff, media and consuming audience. • Mandated: No. • Needed: Provides updates to plan to remain in synch with evolving needs and development of new delivery mechanisms. Community Video Production • Video production training for senior citizens and video clubs. • Served: Senior citizens and video clubs (much of this work done at Lenox Community Center). • Mandated: No. • Discretionary/value added: Provides skills and activities to seniors in community, who then produce videos on their own for family and friends. Computers, Laptops, Printers, Plotters • Provide proactive and as needed maintenance and upgrades. • Served: City staff and public. • Mandated: No. • Discretionary/value added: Prevents much downtime with disk cleaning, virus protection, SPAM filtering, etc., and provides greater ROI by minimizing equipment replacement costs through routine repair and upgrades. Consultants • Coordinate with consultants assisting with projects. • Served: City staff, media, and consuming audience. • Mandated: No. • Needed: Provides consistency and coordination in various messages produced by the City. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 31 City Services Data 2011 Page 26 Convergence / Social Media • Communications/technology convergence (i.e., messages and delivery methods such as Twitter and Facebook). • Served: City staff and consuming audience, especially those using Web 2.0 technologies, social media, and mobile computing. • Mandated: No. • Discretionary/value added: Provides benefits from leveraging technology and communications to deliver information in evolving ways to more customers on a more timely basis, including mechanisms for interaction and enhanced transparency. Custom Web Site Applications • Create and maintain custom web site functions (i.e., Community Locations, Solid Waste Data Base, My Neighborhood) for intranet and e-government services. • Served: Residents, businesses, guests and others interested in City with access to the web. • Mandated: No. • Discretionary/value added: Provides more ways to acquire information on line without the need to call someone and know where to vote, among many other facts. Daily/Special Mail • Internal and external mail distribution, delivery, coordination and management of mail house services for daily mail and some large project mailings. • Served: City staff and public mail consumers. • Mandated: No. • Needed and discretionary/value added: Streamlines collection, management and retrieval of both internal and external mail by centralizing functions and costs. Uses private firm to apply postage, provide advice on more efficient postage options, and process mail with U.S. Postal Service and other carriers. Email Platform • Maintain email platform/applications. • Served: City staff, City Council and community for communication. • Mandated: No. • Needed: Provides information and interactive services in an eco-friendly manner that is increasingly expected. EOC / Disaster Recovery • Support EOC as requested for technology setup and operation. Assist with recovery and backup during times of natural and human-made disasters • Served: EOC, staff, and community during emergencies when the EOC is needed. • Mandated: No. • Needed: Connectivity to several networks, redundancy, and use of technology becoming standard practice in EOC’s. Most contemporary disasters include several technology components. Fax Machines • Acquire and repair/replace fax machines. • Served: City staff. • Mandated: No. • Discretionary/value added: Repair/replacement of fax machines (primarily in City Hall), assistance to other departments in their acquisition and process repair and billing transactions. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 32 City Services Data 2011 Page 27 Field Wireless for Staff • Maintenance of wireless cards and services for laptops in the field. • Served: City staff. • Mandated: No. • Discretionary/value added: Support for access to many systems and databases while in vehicles or on-site, often to complete work there instead of returning to the office. Franchise Agreements • Create and provide franchise agreements for any additional cable providers. • Served: City residents, viewing audience and franchisees. • Mandated: Yes. General IR • Represent IR topics with City departments/Council/public. • Served: City staff, Council, public. • Mandated: No. • Needed: Coordination and communication with other groups, projects, publics, stakeholders core to City business practices and IR support frequently requested/expected. GIS • Maintenance of enterprise-wide GIS data (beyond datasets maintained by departments). • Served: City staff and consuming audience. • Mandated: No. • Needed and discretionary/value added: Streamlines use of GIS for analysis and decision making by maintaining technical GIS platform and shared City-wide databases. GIS Support • Printing of layouts, charts, posters, and maps as needed; training, coordination with all departments of GIS-related projects, primarily technical, with growing informational role. • Served: City staff. • Mandated: No. • Discretionary/value added: Support for enhanced use of GIS resources, tools and data for decision-making and presentation. High Volume Copying Services (Some Outsourced) • Complete or outsource large copying jobs. • Served: City staff. • Mandated: No. • Discretionary/value added: Provides an optional central location for production of large and custom copying and binding of complex reports to simple pads. Same jobs can also be outsourced if more economical or customer department is unable to provide sufficient lead time. The number of production copiers has also been increased and decentralized over time to give staff the option to complete copying at their own locations, with the resulting reduction in IR staff. Homesteading • Residential homesteads at front desk. • Served: Homesteading residents, City staff. • Mandated: No. • Discretionary/value added: Residents are able to complete simple homesteads at front desk instead of travelling to third floor. Eases process for customer and reduces workload in Finance. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 33 City Services Data 2011 Page 28 Inside the Park • Produce a monthly news-magazine program for cable casting on Civic Channel 17 and web streaming. • Served: Residents and businesses with Cable TV in City and those with access to the web. • Mandated: No. • Discretionary/value added: Provides more ways to communicate what is happening in the City, how to get things done, and opportunities to take advantage of many opportunities in City and other services. Interdepartmental Support • IR-related planning and support for other/inter-departmental projects. • Served: City staff. • Mandated: No. • Discretionary/value added: Support for City-wide efforts in cases where IR can apply its resources/expertise (i.e., employee activities, new/remodeled buildings and fire stations, coordination on radio system transport, bond ratings). Intranet • Create and maintain (most) intranet pages / custom services • Served: City staff. • Mandated: No • Discretionary/value added: Provides centralized on line location for information, announcements, meetings, forms, training, employee activities, etc. that covers many City departments, with HR-related information dominant Internet Access (Employee Assistance) • Assistance with connection to the Internet (wired and wireless) at all City buildings for meetings, presentations, etc. • Served: City staff and audiences. • Mandated: No. • Discretionary/value added: Provides technical support when staff, contractors, etc., require assistance in completing connections to the Internet and running special programs or web applications. Letterhead, Business Cards, Name Badges, Envelopes • Maintain supply of all letterhead, business cards, envelopes and order name badges. • Served: City staff and public. • Mandated: No. • Discretionary/value added: Provides economical purchase, central payment, and storage of letterhead, business cards and envelopes, and on-demand ordering of name badges. Allows coordination to ensure that consistent marketing and branding occurs on items shared with the public. LOGIS (Local Government Information Systems) Applications • Maintenance/support of core LOGIS transactional applications (i.e., Police, Dispatch, Finance, HR/Payroll, Parks and Rec, e-registration, permits, e-permits, property data, special assessments, utility billing, GIS) • Served: City staff, public, utility customers, guests, contractors, other cities, registrants, parties interested in the City. • Mandated: No. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 34 City Services Data 2011 Page 29 • Discretionary/value added: Support for many departments’ daily transactions and activities through automated processes to accept, process, store, and report data. Includes support for utility billing and serving public safety dispatch. Significant data warehouse made available for staff analysis and use with 3rd party applications. Manage Franchises • Manage the City’s franchise agreement with Comcast. • Served: City residents, viewing audience and franchisees. • Mandated: No. • Needed: Ensures that requirements of the franchisees (within guidelines of the FCC) to the City are met. Marketing and Branding • On-going support for marketing & branding. • Served: City staff, residents, businesses, guests and potential markets. • Mandated: No. • Needed: Provides technical and content support for staff in public and internal presentations and materials. Microfilm • Management of microfilm records, readers and printers. • Served: City staff and consuming publics. • Mandated: No (though other Records functions may be mandated for the Records Manager in the City Clerk’s Office). • Needed and discretionary/value added: Streamlines collection, management and retrieval of many City microfilm records (some records may no longer be needed but are costly to purge). Monitor Media • Monitor events on media related to City. • Served: City staff, media and Council. • Mandated: No. • Needed: Provides information on various events and their evolution to staff, media, and Council to stay abreast and ready. Neighborhood Newsletters • Printing neighborhood newsletters (and other specific documents). • Served: Neighborhood associations, residents. • Mandated: No. • Discretionary/value added: City printing of newsletters for several neighborhood associations in support of an engaged and connected community. Network Equipment/Internet Connection • Provide maintenance of network equipment and Internet connection in several buildings and vehicles. • Served: City staff. • Mandated: No. • Needed: These major data transport mechanisms require high availability and reliability in current systems and business processes. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 35 City Services Data 2011 Page 30 New Resident Package • New resident package management and distribution. • Served: New residents, realtors. • Mandated: No. • Discretionary/value added: Helps provide an orientation to new City residents, information for tenured residents, answers basic questions, helps realtors know what is available in City for clients. On-location Programming Production Management • Produce and broadcast on-location programming like high school sports and special events. • Served: Residents and businesses with Cable TV in the City and those with access to the web. • Mandated: No. • Discretionary/value added: Provides more ways to share events of interest on site (live and recorded), with production management that can vary in form and determine timing of program delivery (using production van). Paper/Imaged Records • Management of paper and imaged records through scanning, indexing, filing and quality control mechanisms. • Served: City staff and consuming public. • Mandated: No (though other Records functions may be mandated for the Records Manager in the City Clerk’s Office). • Needed and discretionary/value added: Streamlines collection, management and retrieval of many City records through the imaging system or records center. Partner Relationship Management • Coordination/collaboration with external partners (i.e., schools, Park Nicollet) on joint communications efforts or other common ground topics. • Served: Community and staffs more effectively. • Mandated: No. • Needed: Provides more consistent information to the public and agencies from major City institutions, especially during emergencies. PIO Services • Public Information Officer services for media coverage, sometimes on emergency events and on scene. • Served: City staff, media and consuming audience. • Mandated: No. • Needed: Provides information on various events and their evolution through standard media channels. Postage Management • Daily, bulk and special permit mail postage. • Served: City staff and public mail consumers. • Mandated: No. • Needed and discretionary/value added: Streamlines and centralizes most major postage acquisition needs while providing remote sites options for local/special postage. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 36 City Services Data 2011 Page 31 Press Releases • Press releases to media, often on urgent or emergency events. • Served: City staff, media and consuming audience. • Mandated: No. • Needed: Provides information on various events and their evolution through distribution to media. Production Copier Equipment • Acquire and maintain production copier equipment. • Served: City staff. • Mandated: No. • Discretionary/value added: Repair and servicing of major production copiers and smaller utility copiers (primarily in City Hall), assistance to other departments in their acquisition, maintain the CIP program for replacement, process repair and billing transactions, integrate into computer network for dual use as printers. Production Development (video) • Develop program ideas/concepts, organize, schedule, etc. • Served: City residents, viewing audience, staff, and franchisees. • Mandated: No. • Needed: Assists in providing content on five channels (including School District Channel 14). Public Education • Public education campaign development and execution. • Served: Staff and consuming audience. • Mandated: No. • Needed: Provides information on special projects where specific education to the public is needed (i.e., new or modified service). Public Relations Support • Provide public relations support/media training to City staff. • Served: City staff, media and consuming audience. • Mandated: No. • Needed: Provides better trained and supported staff to deal with public relations events and processes. Records Center • Records Center maintenance. • Served: City staff and public. • Mandated: No. • Discretionary/value added: In cooperation with the City Clerk’s Office and other departments, organization and maintenance of centralized Records Center for paper documents that are not imaged, and still need to be maintained per the Records Retention Schedule. This is a major location of activity for the annual records purge so that the limited space can be made available only for records that should be kept. The Records Center reduces need for storage of documents in already crowded and higher value staff office spaces. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 37 City Services Data 2011 Page 32 Recreational Fire Permits • Residents obtain permit application forms and directions at front desk. • Served: City staff and residents. • Mandated: No. • Discretionary/value added: Residents are able to obtain the permit application, obtain directions and other information at the front desk, and not need to rely exclusively on availability of Fire office staff. Eases process for customer and reduces workload in Fire. Research and Development • Planning, research and development projects. • Served: Council, City staff, public. • Mandated: No. • Discretionary/value added: Discovery and support for new or possible City-wide technology and communication related initiatives (i.e., wireless service, additional use of fiber, newsletter delivery alternatives). Service Centers • Maintenance of City Hall service centers. • Served: City staff. • Mandated: No. • Discretionary/value added: Pick-up/drop-off of mail and supplies, routine service of copiers, fax machines, printers and other tools. Software Applications • Provide proactive and as needed maintenance and software updates with license and service level agreements, primarily Microsoft Office, E-Mail, and several other Microsoft applications. • Served: City staff and public. • Mandated: No. • Discretionary/value added: Prevents much downtime with outdated software versions, reduces compatibility issues, and maximizes uptime and system availability through routine repair and updates. Software Applications Planning • Software applications architecture planning. • Served: City staff, public, utility customers, guests, contractors, other cities, registrants, parties interested in the City. • Mandated: No. • Discretionary/value added: Based on agreed upon business processes for City services (some to be completed), provides vision and planning for medium and long-term acquisition, integration, and data sharing among City software applications to support decision making and achievement of City goals and vision. Special Programming • Produce and broadcast special programming as requested or when opportunities present themselves. • Served: Residents and businesses with Cable TV in the City and those with access to the web. • Mandated: No. • Discretionary/value added: Provides more ways to communicate special events or special public meetings of interest (live and recorded). Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 38 City Services Data 2011 Page 33 Special Projects • For example: VOC, election coverage that requires project specific efforts. • Served: City staff, media and consuming audience. • Mandated: No. • Needed: Provides information on special events and their evolution through media channels and public outreach. Special Web Based Databases • Create and maintain special databases (i.e., GraffitiNet, Solid Waste Customer Service Database, Extranets--employee external access to selected City info). • Served: City staff, contractors, other cities. • Mandated: No. • Discretionary/value added: Provides centralized on-line location for information related to graffiti events, solid waste management, and employee ease of access to schedules and calendars. Subscriber Complaints • Field questions and complaints from cable TV subscribers. • Served: City residents, viewing audience, franchisees. • Mandated: No. • Needed: Provides method for subscriber concerns/requests to be heard and communicated to franchisees. Technical Support • Provide technical support to all City staff and departments for public presentations (i.e., Chambers, loaner laptops). • Served: City staff and consuming audience. • Mandated: No. • Needed: Streamlines use of technology tools by relieving staff of major technical set-up duties. Telecommunications Advisory Commission • Support TAC for projects, agendas, minutes, meetings, follow-ups, reports to City Council. • Served: Media, TAC, Cable TV subscribers and consuming audience. • Mandated: No. • Needed: Provides recommendations on audits, grant making, and subscriber complaints; information on Cable TV, related special events and telecommunications projects to audiences, especially those interested in telecommunications efforts as well as Cable TV subscribers. Telephone (New for IR in 2009) • Support telephone/voice services and maintain network-related equipment, hand sets and several related features. • Served: City staff and community on daily basis. • Mandated: No. • Needed: Support for effective communications, customer service and connectivity, and integration with mobile devices and network applications. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 39 City Services Data 2011 Page 34 Third Party Applications • Maintenance/support of third party applications (e.g., FireHouse, CarteGraph, Hansen, Request Partner, CADMine, LandLogic, Square Rigger, ArcGIS, Aerials, Survey Monkey, ID Cards, Imaging System). • Served: City staff, public, guests, contractors, registrants. • Mandated: No. • Discretionary/value added: Support for many departments’ daily transactions and activities through automated processes to accept, process, store, and report data. Video Production Services • Provide video services to City departments (trainings, photography, special events, special productions, etc.). • Served: City staff and viewing audience. • Mandated: No. • Needed: Provides finished productions for staff in public and internal presentations. Web Page Maintenance • Create and maintain most of City department web pages. • Served: City staff and viewing audience. • Mandated: No. • Needed: Provides updated web content for public. Website Platform • Maintain website platform/applications, including domain name management. • Served: City staff and viewing audience. • Mandated: No. • Needed: Provides information and interactive services in an eco-friendly manner that is increasingly expected. Web Streaming / Video on Demand • Stream live and on-demand recorded programming shown on Cable Channels 14, 15, 16, 17, and 96. • Served: Anyone with access to the web. • Mandated: No. • Discretionary/value added: Provides a convenient method to view cable programming anywhere in the world with a broadband Internet connection, either as the program is being cable cast, or from an on-demand library. Wireless Community Facilities • Provides internet access to public at selected community facilities and secure staff access to City networks and the internet. • Served: City staff, public, guests, contractors, consultants. • Mandated: No. • Discretionary/value added (except needed in EOC): Support for public, guest, contractor and consultant access to wireless internet hotspots at locations such as City Hall, Rec Center, Fire Stations, MSC, Nature Center and Lenox Community Center. Staff access to secure City network and the internet at same locations and Police. Consideration of service at selected outdoor locations also possible. Convenience provided for all users with wireless access at meeting/gathering places, an amenity now commonly expected. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 40 City Services Data 2011 Page 35 Inspections Director (1) Chief Building Official (1) Environmental Health Specialists (2) Inspection Services Manager (1) Field Supervisor (1) Building Codes Inspection (4) Building Codes Inspector/Electrical Specialist (2) Building Codes Inspector/Plumbing Specialist (1) Property Maintenance Inspectors (4) Permit Technicians (3) Public Service Workers (4) Inspections Department Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 41 City Services Data 2011 Page 36 Inspections Department Roles by Function/Service Construction Codes, Environmental Health, and Property Maintenance/Administrative Divisions These three divisions collectively implement the following programs and services. Successful application of these services often utilizes resources from all three divisions. Business Licensing and Inspections • This program includes annually licensing and inspection of billboards, courtesy benches, commercial entertainment facilities, dog kennels, environmental emissions, enclosed parking facilities, massage establishments, parking ramps, pawnbroker, sexually oriented businesses and tobacco product sales to ensure compliance with specific licensing requirements for each business. - Process approximately 1,400 annual business license applications - Complete regular annual inspections. - Investigate complaints. - Each license type establishes minimum requirements to ensure community livability and public safety. - Served: Licensed businesses and public. - Mandated: City ordinances. Certificate of Property Maintenance Permitting and Inspections • The Time of Sale program issues a Certificate of Property Maintenance for all buildings to ensure Property Maintenance Code compliance anytime a residential or commercial building is sold or title transferred. - Process an average of 900 permit applications per year. - Perform property condition inspections. - Issue Certificate of Property Maintenance. - Follow-up with new buyer to complete work when a Temporary Certificate of Property Maintenance is issued. - Ensure safe and durable buildings. - Served: Residents and businesses. - Mandated: City ordinances. Complaint Response • Receive complaints from the public regarding property maintenance, building, nuisance and other similar concerns. - Investigate an average of 800 property condition complaints annually and pursue corrections. - Incorporate other department and city resources as needed to resolve the problem. - Served: Residents. - Mandated: No. - Discretionary/value added: Ensure safety and well-being of our citizens. Construction Code Permitting and Inspections • This program administers the state construction codes including building, plumbing, electrical, mechanical and sewer/water Codes. The process includes permit applications, public education, plan reviews, scheduling, inspections for all construction work in the City, verifying compliance for all types of buildings. - Process an average of 8,000 construction permit applications per year. - Perform plan reviews. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 42 City Services Data 2011 Page 37 - Complete an average of 19,000 inspections as requested throughout construction - Prepares case files for City Attorney to assist with compliance. - Ensure safe and durable buildings. - Served: Residents, businesses and contractors. - Mandated: State and City ordinances. Contractor Licensing • This program includes licensing mechanical, solid waste and tree maintenance contractors to ensure the services being provided meet all standards of code. - Process approximately 320 license applications annually. - Issue 300 vehicle decals for all solid waste and tree maintenance contractors annually. - Verify Certificates of Insurance for all contractor licenses. - Verify CEU’s required for issuance of competency cards for mechanical contactor license. - Verify Certificate of Arborists for each tree maintenance contractor license. - Served: Residents. - Mandated: City ordinances. Dog Licenses and Dog Park Tags • Interim, one, two, and three year dog licenses and non-resident dog park tags. - Process approximately 900 license applications and dog park tags annually. - Verify rabies vaccination is current. - Resource for locating owners for lost dogs. - Animal Control uses the licensing program for information. - Served: Public. - Mandated: City ordinance. Environmental Health Awareness and Response • Provides information and response to the public’s inquiries on radon, noise, air and general environmental health issues. - Radon information and sale of detection kits. - Respond to environmental contamination incidents. - Noise complaints and temporary noise permits. - Respond to air quality complaints. - Prepares case files for City Attorney to assist with compliance. - Served: Public. - Mandated: State and city ordinances, except radon information and detection kit sales Environmental Health Services Delegated by the Minnesota Department of Health • Businesses licensing for food and beverage, lodging, public sanitary facilities (pools, hot tubs, saunas and tanning facilities) and permitting of equipment - Process approximately 340 annual license applications. - Issue decals for each catering vehicles and vending machines. - Complete regular inspections of facilities. - Review permit applications and plan review for new or changing equipment within the business and complete inspections. - Educates groups (i.e. volunteers, special events, church organizations) on food preparation for compliance with MDH rules. - Investigate complaints about business condition and reported food born illnesses. - Ensure safe public facilities. - Served: Licensed businesses and public. - Mandated: State and city ordinances. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 43 City Services Data 2011 Page 38 Property Maintenance • Systemically evaluating all residential and commercial property conditions throughout the City to verify exterior building and site conditions are in compliance with code. The program has been integrated with Housing Rehab Programs to provide incentives other then enforcement only. About every four year a citywide evaluation occurs while during other years smaller localized areas are inspected.  Enforcement: - Working with property owners for solutions and verifying compliance. - Prepares case files for City Attorney to assist with compliance.  Incentive: - City provided incentive programs (i.e. low cost loans) reduces the enforcement factor only - Served: Public. - Mandated: City ordinance requires compliance, program is one of the verification tools. - Discretionary/value added: Ensuring exterior building maintenance is better maintained throughout the City. Public Service Counter and Support • Permit Technicians serve as the main resource for the Inspections, Community Development and Public Housing Departments. - Provide permit/licensing information to the public and other City departments as requested. - First contact for public housing customers, taking rent payments, starting the paperwork for re-certifications and providing general information for housing inquiries. - Process permits for other departments (Community Development, Public Works and Fire). - Served: City departments, public. - Mandated: No. Rental Licensing and Inspections • This program includes annual licensing of all non-owner occupied properties. An inspection occurs once every two years to ensure compliance with Property Maintenance Code and, when required, by tenants experiencing problems with their rental properties. A component of the program coordinated with the Police Department is the Crime Free/Drug Free requirement for training, leases and behavior compliance. - Process approximately 1300 annual rental license applications covering over 8900 units. - Performed inspections of exterior, interior and units. - Police Department provides the Crime Free/Drug Free classes, issues certificates of attendance and receives copies of license applications for their records. - Prepares case files for City Attorney to assist with compliance. - Ensure safe and compliant buildings. - Served: Residents. - Mandated: City ordinances. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 44 City Services Data 2011 Page 39 Inspections Department Facility Maintenance Division Roles by Function/Service Building Maintenance (City Hall, Police Station, Fire Stations 1 & 2, Westwood Nature Center and MSC) • Provide daily maintenance for all buildings and employee requests. - Ensure these buildings are adequately maintained and functional. - Data cabling. - Repair of building systems; heating, cooling, electrical and plumbing - Snow removal around all buildings and bus stops. - Served: Employees and public who visit daily. - Mandated: No. - Discretionary/value added: Ensure acceptable working conditions for employees and users of these facilities. Custodial Services City Hall, Police Station, Fire Stations 1 & 2, Westwood Nature Center and MSC) • Provide daily custodial services for City Hall and manage contracted custodial services for other buildings. - Daily cleaning of all buildings, including three Police sub-stations. - Room setup and take down for meetings. - Served: Employees and public who visits daily. - Mandated: No. - Discretionary/value added: Ensure clean and sanitary working conditions for employees and users of these facilities. General Construction • Internal construction projects consist of remodeling office areas, painting, floor replacement, repair of office furniture, and similar projects as needed for providing a comfortable and helpful work environment. - Manage in-house facility construction. - Develop plans and specifications for in-house construction projects. - Provide trade level skills for demolition and/or installation of office spaces and devices (computers, phones). - Served: Employees. - Mandated: No. - Discretionary/value added: Use of in-house staff ensures quality control and best possible product. Project Management • Projects that require the use of contractors are overseen by this division. Examples of these projects are MSC addition, construction of two new fire stations, City Hall exterior restoration and landscaping. - Hire design professionals and coordinate design. - Develop bid packages for contractors. - Research and oversee development of plans and specifications for any construction projects using outside engineers/contractors. - Construction quality inspection. - Oversee all financial obligations for projects. Review all invoices and RFPs. - Served: Employees. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 45 City Services Data 2011 Page 40 - Mandated: No. - Discretionary/value added: Use staff as project manager and not hire outside the City. Special Service Districts (SSD) Management – (Duties transferring December 2011 to the Public Works Operations Division) • Facilities Maintenance is the liaison between the property owners and the City for services provided to these districts. - Manages six districts, including bi-annual meetings with boards. - Works with contractors to provide landscaping, street scaping and snow removal for districts. - Served: Business owners in the districts. - Mandated: No. - Discretionary/value added: Esthetic quality of each district. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 46 City Services Data 2011 Page 41 Parks & Recreation Director (1) Manager of Bldg & Structures (1) Nature Center Manager (1) Park Superintendent (1) Recreation Superintendent (1) Public Service Workers (5) Secretary/ Program Aide (1) Naturalist (2.25) Field Supervisor (1) Equipment Superintendent (1) Public Service Workers (9) Public Service Worker (1) Mechanics (4) Recreation Supervisors (2) Administrative Secretary (1) Recreation Coordinator (1) Office Assistant/ Receptionist (1) Environmental Coordinator (1) Parks and Recreation Department Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 47 City Services Data 2011 Page 42 Parks and Recreation Department Organized Recreation Roles by Function/Service • Adult Athletic Leagues and Tournaments - Served: Adults in our community. - Mandated: No. - Discretionary/value added: Provides adult athletic opportunities. • Amphitheater, Picnic Shelter and Other Facility Rental - Served: Residents, businesses and general public. - Mandated: No. - Discretionary/value added: Promotes community gathering places. • Aquatic Park Group Reservations and Rentals - Served: Residents, businesses and general public. - Mandated: No. - Discretionary/value added: Provides additional income and promotes our community as a destination. • Art Programs: Youth and Adult - Served: Youth and adult residents. - Mandated: No. - Discretionary/value added: Provides opportunity for participants to expand their art skills. • Arts and Culture Grants - Support and implement arts and culture grant program, including application, grant submittals, facilitation of review committee meetings, grant contract management, support of grant applicants and grant fund disbursements. - Served: Community Foundation, Council, Friends of the Arts, community and applicants. - Mandated: No, grant program administered in accordance with state law. - Discretionary/value added: Works in cooperation with other agencies. • Athletic Association and Other Community Group Liaisons - Served: Youth in our community. - Mandated: No. - Discretionary/value added: Promotes community relations and connections. • Community Education Contribution ($187,500 mainly for Lenox) - May be some need to provide if it goes to facility maintenance of the building. - Served: Youth and adults in our community. - Mandated: No. - Discretionary/value added: Similar to other youth and adult programs. • Farmers Market - Served: Residents, businesses and general public. - Mandated: No. - Discretionary/value added: Promotes environmental benefits by providing locally owned fruits and vegetables. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 48 City Services Data 2011 Page 43 • Field and Facility Rental - Served: Youth and adult residents. - Mandated: No. - Discretionary/value added: Provides coordination and monitors field usage to ensure equitable community group usage and longevity/playability of fields. • Healthy Lifestyle Classes (Yoga, etc.) - Served: Adult residents and general public. - Mandated: No. - Discretionary/value added: Provides exercise and stress reduction classes to promote healthy lifestyles. • Inclusion and Adaptive Recreation Opportunities - Served: Youth residents. - Mandated: ADA requires the City to provide recreational opportunities to youth with disabilities. As part of the inclusion program, we provide one-on-one assistance for participants that may need support. • Lifeguard Services - Need to provide if the Aquatic Park is operational. - Served: Residents, businesses and general public. - Mandated: No. - Discretionary/value added: Provides a safe environment for pool users. • Portable Toilets - Served: Youth and adult residents and general public. - Mandated: No. - Discretionary/value added: Provides restroom facilities for the public while participating in programs or visiting the parks. • Preschool Programs - Served: Youth in our community. - Mandated: No. - Discretionary/value added: Provides opportunities for preschool age kids to be active and gain an interest in a variety of sports and activities. • Public Art Facilitation - Served: Residents, businesses and general public. - Mandated: No. - Discretionary/value added: Provides facilitation of the process to commission, select, construct and install public art through out the community. • Showmobile Rental - Served: Residents, businesses and general public (also rented to other cities as money maker) - Mandated: No - Discretionary/value added: Provides opportunity to rent portable entertainment stage for residents and others in the community. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 49 City Services Data 2011 Page 44 • Special Events - Served: Youth and adult residents, and general public. - Mandated: No. - Discretionary/value added: Creates connections among community organizations, residents, and area businesses. • Summer Concerts - Served: Youth and adult residents, business members and general public. - Mandated: No. - Discretionary/value added: Provides a free venue for residents of all ages to gather in the park to enjoy music. • Summer Playground Program - Served: Youth in our community. - Mandated: No. - Discretionary/value added: Provides a low cost option for youth in our community to gather at the parks for supervised activities including arts, crafts, games and sports. • Youth Sport Leagues and Camps - Served: Youth in our community. - Mandated: No. - Discretionary/value added: Provides a supervised opportunity for kids to engage in healthy activities. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 50 City Services Data 2011 Page 45 Parks and Recreation Department Westwood Hills Environmental Learning Center Roles by Function/Service • Birthday Parties - Served: Youth in our community and other communities. - Mandated: No. - Discretionary/value added: Provides an opportunity for residents to have a supervised party led by one of our naturalists. It is also great marketing for other Nature Center programs. • Family and Adult Nature Programs - Served: Youth and adult residents and general public. - Mandated: No. - Discretionary/value added: Provides youth and adults with an opportunity to interact with nature and learn more about our environment in a supervised program. • Home School Classes - Served: Youth in our community and other communities. - Mandated: No. - Discretionary/value added: Provides kids and families that choose to home school a chance to have a naturalist teach them about our environment, animals and other nature related activities. • Interpretive Center and Brick House Meeting Rooms - Served: Residents, businesses and general public. - Mandated: No. - Discretionary/value added: Provides a quiet setting to host meetings or retreats. • Preschool programs - Served: Youth in our community and general public. - Mandated: No. - Discretionary/value added: Provides younger children an opportunity to learn about nature and develop an interest in our environment at a young age. • Puppet Shows - Served: Youth in our community and general public. - Mandated: No. - Discretionary/value added: These specialized programs provide a fun environment for youth to learn about nature and how to take care of our environment. • School Curriculum Classes - Served: Youth in our community and other cities. - Mandated: No. - Discretionary/value added: Provides the schools with additional curriculum and teachers to fulfill their science and biology requirements. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 51 City Services Data 2011 Page 46 • Snowshoe/Kick Sled and Park Pack Rentals - Served: Youth and adult residents and general public. - Mandated: No. - Discretionary/value added: Provides an opportunity to the residents for use of our equipment that they may not have had a chance to use otherwise. • Special Events - Served: Youth and adult residents, and general public. - Mandated: No. - Discretionary/value added: Provides a chance for the residents to visit the Nature Center for a fun event. • Summer Camps - Served: Youth in our community and other cities. - Mandated: No. - Discretionary/value added: Provides one week long programs for youth to learn about a variety of nature related activities, animals and the environment. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 52 City Services Data 2011 Page 47 Parks and Recreation Department Park Maintenance Roles by Function/Service • Ball Field Maintenance (Lining and Prep of Fields) - Served: Youth in our community and other communities who may play here. - Mandated: No. - Discretionary/value added: Provides chalking, field lining and painting, dragging of ball fields and general maintenance for City sponsored programs and youth associations like baseball, soccer, lacrosse, and football • Carpentry Projects (Cabinets, Signs and Games) - Served: Residents. - Mandated: No. - Discretionary/value added: Create games for our special events, shelving and cabinets for our shelters and facilities, and signs for our park and trail areas. • Outdoor landscaping and maintenance of city grounds - Served: Residents and employees. - Mandated: No. - Discretionary/value added: Ensures safe, attractive, and well maintained landscaping and groundswork for all city buildings including City Hall, Police Department, Fire Stations, Westwood Nature Center, and MSC. • Community Gardens - Served: Youth and adults in our community. - Mandated: No. - Discretionary/value added: Provides tilling, watering, sectioning off individual garden plots and garbage removal from the community garden areas. • Dog Park Maintenance - Need to provide as long as the facility is present. The fence could be removed and the facility eliminated. - Served: Residents. - Mandated: No. - Discretionary/value added: Empty garbage, keep gates operational and bring woodchips to the two off-leash dog park sites. • Forestry (Tree Trimming and Removal on Public Property and Tree Planting) - Needed to maintain our current infrastructure and provide safety. - Served: Residents, businesses and general public. - Mandated: No. - Discretionary/value added: Provide tree planting, tree trimming, tree removal, and stump removal on public property. Also provide tree trimming on boulevard areas where there is a visibility or safety hazard. • Garbage Pick Up and Recycling in the Parks - Need to pick up garbage. - Served: Youth and adults in our community and all other park users. - Mandated: No. - Discretionary/value added: Provides garbage pick up, disposal and recycling in our park areas. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 53 City Services Data 2011 Page 48 • Irrigation system maintenance and repair - Served: Residents and other park users. - Mandated: No. - Discretionary/value added: Keeps the grass alive, growing and green during the summer months. City staff maintains and repairs all areas. • Maintain Trails - Need to provide for safety reasons unless they are removed. - Served: Residents. - Mandated: No. - Discretionary/value added: Provide snow removal, crack filling, sweeping and other maintenance of the trail areas on our City trails. We also provide the snow plowing on the two regional trails that go through St. Louis Park. • Mowing of Entrance Signs - Need to provide if signs continue. Signs could be removed. - Served: Residents and general public. - Mandated: No. - Discretionary/value added: Provide management of contracts or staff to mow the entrance sign areas. • Mowing, Trimming and General Maintenance of Park and Open Space Areas - Need to provide, but at what level. - Served: Residents, businesses and general public. - Mandated: No. - Discretionary/value added: Provide mowing, trimming, repair of all 52 park areas within our system. • Playground Equipment Inspection and Repair - Served: Residents and general public. - Mandated: No. - Discretionary/value added: Provide certified staff to inspect each playground for compliance with the safety regulations and repair damaged equipment as needed. • Outdoor Skating Rinks - Served: Residents. - Mandated: No. - Discretionary/value added: Provides flooding, snow clearing, sweeping of ice shavings, maintenance of hockey nets and boards for all ice rinks in our system. • Park Building Maintenance - Need to provide since we have the facilities. - Served: Residents. - Mandated: No. - Discretionary/value added: Provides repair and maintenance to the inside and outside of our park buildings. This includes graffiti removal and set up and clean up after reservations. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 54 City Services Data 2011 Page 49 • Snow Plowing - Need to provide. - Served: Residents, businesses and general public. - Mandated: City code. - Discretionary/value added: Provide snow plowing of park parking lots, trails, rinks, Nature Center and street plowing in cooperation with Public Works. • Special Event Set Up (Parktacular, Neighborhood Meetings) - Could perhaps stop doing this. - Served: Residents. - Mandated: No. - Discretionary/value added: Provide delivery of picnic tables, garbage cans, port-a- pottys, etc., for community events and neighborhood parties and meetings. • Twinkle Lights at Oak Hill Park - Served: Residents and general public. - Mandated: No. - Discretionary/value added: Provide the purchase, maintenance and installation of lights on the trees throughout Oak Hill Park from late November through February. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 55 City Services Data 2011 Page 50 Parks and Recreation Department Environment Roles by Function/Service • CAMP Water Monitor Program for Met Council - Served: Residents. - Mandated: No, recommended. - Discretionary/value added: Volunteers help monitor water quality of four ponds to determine if water quality is improving. Promotes community involvement by using volunteers for this program. • City Beautification with Flower Gardens - Served: Residents. - Mandated: No. - Discretionary/value added: Provide flower gardens located near park areas and throughout the City. We purchase the flowers, prepare the soil, plant the flowers, water and weed the flowers. • Erosion Control Inspection and Compliance Follow Up - Served: Residents and businesses. - Mandated: NPDES. - Discretionary/value added: Provide inspection and enforcement of silt fence and other erosion control measures. • Outreach Education (NPDES, Environmental, Recycling) - Served: Youth and adults in the community. - Mandated: Some, through NPDES and the Clean Water Act. - Discretionary/value added: Provides educational opportunity for adults and youth in the community on the impact of their recycling actions on surface water quality. • Shoreline restoration of Storm Water Ponds - Served: Residents. - Mandated: Erosion control issue under NPDES. - Discretionary/value added: Provides for planning, purchasing and planting of plants along ponds to prevent erosion control. • Tree Inspection - Served: Residents and businesses. - Mandated: Oak Wilt and Dutch Elm disease. - Discretionary/value added: Provide certified inspectors to inspect trees for disease and coordinate the removal of those trees. • Tree Removal Contract Management - Served: Residents and businesses. - Mandated: No. - Discretionary/value added: Coordinate the removal of public and private trees. • Weed Inspection and Compliance Follow Up - Served: Residents and businesses. - Mandated: Noxious weeds. - Discretionary/value added: Provide inspection and conformance of weed ordinance. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 56 City Services Data 2011 Page 51 Parks and Recreation Department Rec Center Roles by Function/Service • Aquatic Park Pool Maintenance - Need to provide if the facility exists. - Served: Residents and general public. - Mandated: - Discretionary/value added: Provides certified maintenance staff to work on facilities and issues associated with the pool, water quality and building cleanliness. • Banquet and Gallery Meeting Room Reservations - Served: Residents and general public. - Mandated: No. - Discretionary/value added: Provides a low cost alternative for meeting space for weddings, religious gatherings, birthday and anniversary parties and corporate meetings. • Building and Arena Maintenance - Need to provide if the facility exists. - Served: Residents and general public. - Mandated: No. - Discretionary/value added: Provides certified staff to resurface ice, set up rooms, clean the building, operated the boiler, refrigeration and dehumidification systems. • Ice Rental Scheduling - Need to provide if the facility exists. - Served: Residents and general public. - Mandated: No. - Discretionary/value added: Provides a person to maximize ice use and income source. This person also works closely with the City, Benilde-St. Margaret’s, St. Louis Park High School and the youth hockey association on priority usage. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 57 City Services Data 2011 Page 52 Parks and Recreation Department Equipment Maintenance Roles by Function/Service • Fuel Purchasing and Contract Management - Need to provide as long as there is a fleet. Some cost savings with contracts. - Served: Employees and residents. - Mandated: No. - Discretionary/value added: Provides for filling of fuel tanks and monitoring of use. • Outsourcing of Various Specialty Work (Body and Upholstery Repair) - Need to provide in order to finish off public safety vehicles (staff facilitate this process now and get equipment to outside vendors who can do the work). - Served: Employees and residents. - Mandated: No. - Discretionary/value added: Provides for managing of projects that need to be outsourced. • Parts Inventory and Purchasing - Need to provide if equipment is maintained in house. - Served: Employees and residents. - Mandated: No. - Discretionary/value added: Provides accurate inventory of necessary parts to ensure prompt service of vehicles. • Vehicle and Equipment Maintenance (Routine and Repairs) - Need to provide if we have City equipment. - Served: City staff and residents. - Mandated: No. - Discretionary/value added: Provides prompt vehicle service to allow for efficient operation of City staff. • Vehicle and Equipment Purchasing - Need to provide if we continue in house service. - Served: City staff and residents. - Mandated: No. - Discretionary/value added: Provides cost effective and timely planning of vehicle and equipment purchasing. • Vehicle and Equipment Sales and Disposal - Need to provide. - Served: City staff and residents. - Mandated: No. - Discretionary/value added: Provides for the sale of vehicles that are replaced or no longer needed. • Welding - Doing it in house is more cost effective and provides better service. - Served: City staff and residents. - Mandated: No. - Discretionary/value added: Provides for prompt and cost effective repair of vehicles and equipment that need welding specialties. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 58 City Services Data 2011 Page 53 Chief of Police (1) Deputy Chief (1) Office Manager (1) Communications/ Comm. Outreach Lieutenant (1) Patrol Lieutenant (1) Support Services Lieutenant (1) Support Services Sergeants (2) Support Services Agent (1) Support Services Officers (6) School Liaison/DARE Officer (3) Drug Task Force Officer (1) Patrol Sergeants (6) CSO Coordinator Cadets (2) Patrol Officers (26) Dispatchers (7) Community Outreach Officer (1) Community Liaison (1) Office Assistant III (1) Office Assistant II (4) Police Department Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 59 City Services Data 2011 Page 54 Police Department Patrol Operations Division Roles by Function/Service Animal Control • Respond to animal complaints and enforce animal laws and regulation. Board and return dogs and cats. Pick up and remove dead animals. • Served: Residents and general public. • Discretionary/value added. Bicycle Patrol • Provide bicycle patrol spring through fall using sworn and Reserve officers to monitor parks and public places, including bike trails. Conduct education and enforcement initiatives as needed. • Served: General public • Discretionary/value added. Directed Patrol (Traffic Complaints) • Assign officers to monitor traffic complaints such as speeding and stop sign violations for purposes of education and enforcement as needed. • Served: Residents and businesses • Discretionary/value added. Equip and Train Emergency Response Unit (Emergency Preparedness) • Train and equip ERU team to respond to emergencies, disasters and major crimes. • Served: Residents, businesses and general public • Discretionary/value added. Fingerprinting Services • Provide fingerprinting for residents and businesses related to background checks, citizenship, adoption/foster care and professional licenses. • Served: General public. • Discretionary. Group Talks/Presentations • Attend and make presentations to groups such as Lions, Lenox Seniors, etc., regarding specific topics or police service in general. • Served: Organized community groups. • Discretionary/value added. Neighborhood Meetings • Attend neighborhood meetings to address specific concerns or discuss general requests and concerns related to police service. • Served: Residents, neighborhood groups. • Discretionary/value added. Ongoing Initiatives (Crime Free Multi Housing) • Identify and develop programs for the purpose of preventing crime and disorder in specific categories such as businesses, schools, multi-family housing, etc. • Served: Residents, businesses and general public. • Discretionary/value added. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 60 City Services Data 2011 Page 55 Police Chaplains Program • Provide staff support and training for clergy from the community who wish to support Police and assist during times of loss and grief. • Served: Community residents and Police department. • Discretionary/value added. Provide Emergency Response Services • Respond to all health and safety emergencies to provide aid and assistance. • Served: Residents, businesses and others in the community. Also serves other cities and agencies (mutual aid) as needed. • Mandated: Yes. Provide Response to Code Related Complaints (Interdepartmental) • Work cooperatively with other City departments in addressing quality of life issues and neighborhood irritants related to City codes and develop compliance strategies. Collect and provide data to other departments related to after-hours issues. • Served: Residents, businesses and others in the community. Also assists other departments. • Discretionary/value added. Provide Response to Criminal Activity • Respond to in-progress and past action crimes to assist victims and to identify and apprehend suspects. • Served: Residents, businesses and others in the community. Also serves other cities and agencies (mutual aid) as needed. • Mandated: Yes. Provide Response to Quality of Life Issues/Problem Solving • Respond to quality of life issues and neighborhood irritants which often cannot be resolved in the criminal justice system. Use the SARA model (Scan, Analyze, Respond, Assess) to eliminate or mitigate issues. • Served: Residents, businesses and others in the community. • Discretionary/value added. Routine Calls for Service (Advise, Inform, Report) • Respond to broad range of calls such as alarms, accidents, suspicious persons, found property, lost property, extra patrol, etc., as tallied in our monthly and annual reports. • Served: Residents, businesses and general public. • Discretionary/value added. Speed Trailer/Portable Signs • Place in response to complaints or concerns in locations throughout the community to educate and collect data. Follow-up with enforcement where indicated. • Served: Neighborhood residents, businesses, general public. • Discretionary/value added. St. Louis Park Police Explorers • Provide staff and financial support for one of Minnesota’s oldest Police Explorer Posts. Conduct weekly meetings and training sessions as well as attending state and national competitions. • Served: St. Louis Park High School students. • Discretionary/value added. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 61 City Services Data 2011 Page 56 St. Louis Park Police Reserves • Provide staff and financial support for adults who live in the community and wish to attend training, support our Police department and give back to the community. • Served: Reserve members, community residents and businesses. • Discretionary/value added. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 62 City Services Data 2011 Page 57 Police Department Support Services Division Roles by Function/Service Alcohol Compliance Checks • Conduct compliance checks annually of licensed liquor establishments to ensure compliance in serving and selling alcoholic beverages. • Served: License holders and general public. • Mandated: Yes. Alcohol Compliance Training • Provide training for employees of licensed liquor establishments to facilitate compliance and to re-train employees involved in compliance violations. • Served: License holders and general public. • Mandated: Yes. Automated Pawn System (APS Administration) • Conduct monthly audits of pawned items that are entered into APS by Excel Pawn. Review monthly pawn list and submit to Finance for billing. • Served: Pawn Shops, Finance department, general public • Discretionary/value added. Community Presentations to Businesses (ID Theft) • Identify crime trends affecting St. Louis Park businesses and provide presentations to educate and promote prevention. • Served: Businesses. • Discretionary/value added. Criminal Investigations • Conduct criminal investigations by collecting evidence and taking statements for purposes of identifying and prosecuting suspects in criminal cases. • Served: Residents and businesses. • Mandated: Yes. Elementary School Liaison/D.A.R.E. Officer • Build relationships and provide training and resources to students and staff, conduct investigations and make referrals as needed. • Served: Staff and students. • Discretionary/value added. Junior High School Liaison/D.A.R.E. Officer • Build relationships and provide training and resources to students and staff, conduct investigations and make referrals as needed. • Served: Staff and students. • Discretionary/value added. Liquor License Background Checks • Conduct background investigations on applicants for City liquor licenses to facilitate licensing process. • Served: Applicants and City Clerk’s office. • Mandated: Yes. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 63 City Services Data 2011 Page 58 Massage License Background Checks • Conduct background investigations on license applicants to facilitate licensing process in cooperation with Inspections. • Served: Applicants, Inspections department, general public. • Discretionary/value added. Pawn License Background Checks • Conduct background investigations on license applicants to facilitate licensing process in cooperation with Inspections. • Served: Applicants, Inspections department, general public. • Discretionary/value added. Peddler/Solicitor/Transient Merchant Application Background Checks • Conduct background investigations on applicants. • Served: Applicants, department, general public. • Mandated: Yes Permit to Purchase Handgun • Distribute and review permit to purchase applications. Conduct background checks and issue or deny permits as appropriate. • Served: Applicants and general public. • Mandated: Yes. Police Advisory Commission Liaison and Support • Work as liaison to PAC and facilitate meetings and resource requests. Provide general direction and assist in preparation of annual report and work plan. • Served: Police Department, PAC members and general public. • Mandated: Yes. Predatory Offender Checks (Registered Sex Offenders) • Conduct quarterly checks on registered sex offenders to verify address and compliance with any terms and conditions. • Served: Residents and Criminal Justice System. • Discretionary/value added. Property Room Management • Operate property room which stores evidence and other property which will eventually be returned to owner, sold at auction or destroyed. Cash and auction proceeds go to the general fund. • Served: Criminal Justice System and general public. • Mandated: Yes. Senior High School Liaison • Build relationships and provide training and resources to students and staff, conduct investigations and make referrals as needed. • Served: Staff and students. • Discretionary/value added. Tobacco Compliance Checks • Conduct compliance checks annually of businesses licensed to sell tobacco products to ensure compliance in selling tobacco products only to customers of legal age and with identification. • Served: Businesses selling tobacco and general public. • Mandated: Yes. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 64 City Services Data 2011 Page 59 Police Department Communications Division Roles by Function/Service Operate Public Safety Communications Center • Operate full service public safety communications center managing both emergency and non- emergency service requests. Support Police and Fire service initiatives and provide jail and after hours front counter support. • Served: St. Louis Park Police and Fire, general public. • Discretionary/value added. Provide Communications Van support • Operate Communications van in support of Police and Fire for training and emergency operations. Provide special services to Police and Fire for St. Louis Park as requested. • Served: St. Louis Park Police and Fire, general public. • Discretionary/value added. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 65 City Services Data 2011 Page 60 Police Department Community Outreach Division Roles by Function/Service Coordination of Neighborhood Watch • Provide information and resources to neighborhood leaders related to trends, activities and prevention strategies. • Served: Residents. • Discretionary/value added. Citizens Police Academy: • Six week program where community members interact with members of the police department. • Increase understanding of the role and function of the police department, citizens can play an integral part in crime prevention. • Served: Community members • Discretionary/valued added Crime Analysis and Dissemination of Results • Conduct regular analysis of crime and activity trends so that resources can be effectively utilized for interdiction and prevention. • Served: Police department, other City staff. • Discretionary/value added. Crime Free Multi-Housing Ordinance (Tracking/Administration/Notification) • Provide tracking, administration and notification support required by this ordinance. Also provide training and updates for property managers and owners of licensed rental properties. • Served: Property managers and owners, Inspections department, general public. • Mandated: Yes. Develop and Lead Strategic Initiatives (Graffiti, etc.) • Use data and emerging trends to develop and lead strategic initiatives including the creation of partnerships and informing and enlisting the community. • Served: Residents, businesses and general public. • Discretionary/value added. Development Review Committee Liaison • Participate in City-wide work group related to development and redevelopment initiatives for public safety feedback. • Served: General public. • Mandated: Yes. Louisiana Court Neighborhood • Provide resources for neighborhood activities and regular meetings with staff. • Served: Residents of Louisiana Court and property managers. • Discretionary/value added. Meadowbrook Neighborhood • Provide resources for neighborhood activities and regular meetings with staff. • Served: Residents of Meadowbrook, Meadowbrook management. • Discretionary/value added. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 66 City Services Data 2011 Page 61 Neighborhood Association Liaison and Facilitation • Provide liaison to neighborhoods and facilitate information sharing with neighborhood leaders and members. • Served: Residents. • Mandated: Yes. Neighborhood Forums • Provide support in planning neighborhood forums giving residents an opportunity to give and receive information on topics of interest and concern. • Served: Residents. • Discretionary/value added. Neighborhood Grants Coordination • Provide liaison to coordinate grant application and execution process. Provide support and guidance to neighborhood leaders and keep Council informed. • Served: Residents and City Council. • Discretionary/value added. Neighborhood Surveys by Patrol Districts • Conduct surveys on a bi-annual basis to provide residents an opportunity to let us know about concerns related to crime and quality of life issues in their neighborhoods. The results are shared with other City departments and entered into Request Partner as needed. • Served: Residents, Police department, other City departments. • Discretionary/value added. Plan and Execute National Night Out • Provide planning and organization for 120 to 140 block parties each year for National Night Out. Coordinate traffic issues, prizes and staff visits for each party. • Served: Residents. • Discretionary/value added. Premise Surveys and Safety Talks • Provide premise surveys and safety talks to individuals or businesses in response to victim requests and for prevention purposes. • Served: Residents, businesses and general public. • Discretionary/value added. Public Crime and Activity Mapping and Statistics • Maintain and update mapping and statistics related to activity for website, monthly and annual reporting. Provide information in response to requests. • Served: Residents, businesses and general public. • Discretionary/value added. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 67 City Services Data 2011 Page 62 Police Department Clerical Services Division Roles by Function/Service Clerical Support for City Prosecutor • Provide clerical support to City Prosecutor including preparing complaints and other paperwork for in custody and out of custody cases, preparing subpoenas for victims and witnesses, responding to requests from defendants and defense attorneys for Police reports, audio/video recordings and other documents, compiling/maintaining case files for City Prosecutor. • Served: City Prosecutor, Police department, defense attorneys. • Discretionary/value added. Collect and Share Information with Other Departments and Other Agencies • Provide information to other departments and agencies as requested, such as Police reports, calls for service, crime statistics, etc. • Served: City departments and other agencies. • Discretionary/value added. Court Notification • Coordinate requests from prosecutors and court personnel for Officers to appear in court on criminal cases. Notify Officers of court cancellations/continuations and dispositions. Provide Police reports and other documents as needed. • Served: Officers, prosecutors, court personnel. • Discretionary/value added. Customer Service • Provide information and assistance to customers by phone and front counter in accordance with department policies and data practices laws. • Served: Residents, businesses and general public. • Discretionary/value added. Data Entry • Enter Police reports, citations, gun permit applications and other documents for retrieval and analysis purposes. • Served: Police department and general public. • Discretionary/value added. Maintenance of office equipment/supplies/forms • Order and maintain office equipment, supplies and forms for the Police department. Monitor budget and submit invoices to Finance department for payment. • Served: Police, Information Resources and Finance departments. • Discretionary/value added. Mandatory reporting to County, State and Federal agencies • Provide statistics and other information to state, federal and county agencies for tracking, retrieval and comparison purposes. • Served: Criminal Justice System. • Mandated: Yes. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 68 City Services Data 2011 Page 63 Records Management • Organize, sort, file, maintain and purge documents in accordance with City records retention schedule and other laws. • Served: Police department, other agencies and general public. • Mandated: Yes. Typing/Transcription • Type statements, letters, notices, memos and other correspondence to assist with case investigations, prosecution and for general notification purposes. • Served: Police department, City/County Attorney’s Office, District Court, general public. • Discretionary/value added. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 69 City Services Data 2011 Page 64 Public Works Director (1) Operations Superintendent (1) City Engineer (1) Utilities Superintendent (1) Public Works Coordinator (1) Field Supervisor – Traffic (1) Operations (1) Public Service Workers (12) Sr Engineering Project Mgr (1) Engineering Program Coordinator (1) Engineering Technicians (4) Field Supervisor (2) Public Service Workers (8) Mechanics (3) Information Specialist (2) Support Staff (4) Solid Waste Inspector (1) Administrative Specialist (1) Public Works Department Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 70 City Services Data 2011 Page 65 Public Works Department Roles by Function/Service Antenna Leases • Negotiate and manage lease agreements for companies with antennas located on utility facilities and property. Also involved with plan review and inspection of installation to ensure compliance. • Served: Businesses. • Mandated: Federal and state law, City code. Asset Management • Responsible for the long-range planning (asset tracking and capital improvement plan) of the upgrade, maintenance and replacement of City infrastructure assets, including streets, alleys, bridges, sidewalks, parking lots, retaining walls, bus shelters, signs, street lights, traffic signals, entrance monuments, railroad crossings, water, sewer and storm water conveyance systems, etc. • Served: Public, Metropolitan Council, City Council, Hennepin County. • Mandated: State and City code. Bridges • Responsible for the design, construction, maintenance and inspection of City bridges, including patching, crack sealing, mill and overlay, cleaning, snow and ice control, curbs and gutters, signage, street lights, and guardrails. • Served: Public. • Mandated: Federal and state law, City code. Construction Projects: Start to Finish • Responsible for the design, construction and regulatory review, public process, financing and project management for city infrastructure projects such as neighborhood street, alley sidewalk, and trail projects (CSAH 25 pedestrian bridge), utility (water, sanitary and storm sewer) projects, and development related infrastructure projects (Park Place Blvd reconstruction and streetscape), etc. Provide support and coordination for projects of other agencies such as Mn/DOT (Hwy 7, Hwy 100, Hwy 169, etc), Hennepin County, Met Council (SWLRT and interceptor sewer projects), MCWD, and public utilities (Xcel and CenterPoint). • Served: Contractors, public, state and county agencies. • Mandated: Federal and state law, City code. Development Projects: Engineering/Environmental Review • Responsible for reviewing development plans for conformance to local, state and federal laws and engineering standards/principles for storm water convenience and management, erosion control, traffic management, engineering, and other critical infrastructure , including long term maintenance implications, etc. • Served: Contractors, public, state and county agencies. • Mandated: Federal and state law, City code. Erosion Control Permits • Administer the City’s erosion control permit to reduce soil erosion during construction for both public and private projects and improve the quality of post-construction stormwater runoff. • Served: Public. • Mandated: Federal and state law, City code. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 71 City Services Data 2011 Page 66 Graffiti Removal • Public Works is responsible for ensuring the quick removal of graffiti from public works assets, including signs, bridges, streets, buildings, vehicles, etc. • Served: Public. • Mandated: No. Mandated Reporting Requirements • Public Works is the lead on several plans and reports that are required annually or periodically by federal, state and county government agencies, including SCORE Recycling Funding Report, annual Storm Water Meeting Report, NPDES permit, Water Resources Management Plan, DNR well reports, MDH drinking water, Drinking Water Report, Reilly Sampling Plan and Report, etc. • Served: Government agencies, public. • Mandated: Federal and state law. Public Education • Public Works coordinates a wide variety of public education efforts on topics such as water quality, drinking water, street construction, street maintenance, snow and ice control, recycling, waste reduction, composting and conservation. Includes publications, presentations, events such as the Eco-Fair and National Night Out. • Served: Schools, neighborhoods, businesses, employees. • Mandated: Water quality, water conservation and recycling education mandated by the state and county. • Discretionary/value added: Frequency and amount of education efforts, other education efforts. Reilly Superfund Site • Public Works provides oversight and operation of the former Reilly Superfund site, including mitigation, monitoring and reporting. • Served: Public. • Mandated: Federal and state law, CD-RAP. Residential Street Maintenance and Rehabilitation Program • Administer infrastructure management systems to ensure that the roadway and utility improvements are coordinated in a systematic way. • Served: Public. • Mandated: No. • Discretionary/value added: Coordination of improvements is cost effective and good for the long-term maintenance of City streets. Sanitary Sewer Utility • Responsible for the maintenance, operation and improvement of the municipal wastewater collection and conveyance system, which transports 6 million gallons per day of effluent to MCES collector pipelines through 140 miles of City sewer pipes. • Served: Residents, businesses and the public. • Mandated: Federal and state law. Sidewalks • Responsible for the design, construction, maintenance and inspection of City sidewalks, including patching, sweeping, snow removal, crosswalks, and routine maintenance. • Served: Public. • Mandated: City code. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 72 City Services Data 2011 Page 67 Snow Plowing • Oversee snow and ice control activities on 290 lane miles of streets, 22 miles of alleys, 52 parking lots, 105 miles of public sidewalks, trails, and bus shelters. Responsible for the removal/hauling of snow from paved alleys, parking lots, sidewalks and streets. • Served: Public. • Mandated: City code. Solid Waste and Recycling • Responsible for overseeing solid waste contracts for collecting solid waste, yard waste, and residential recyclables. • Served: Residents and the public. • Mandated: State law and City code; state delegated authority to Hennepin County, which requires City to provide residential recycling services. • Discretionary/value added: City Council prefers organized collection to provide solid waste/recycling services. Special Assessments (PW Capital Projects) • Responsible for determining costs and assessing property owners for public works project improvement costs, includes streets and sidewalks, including public meetings and assessment process. • Served: Public. • Mandated: City code. Special Service Districts (SSD) Management • In 2012 the Public Works Operations division will become the liaison between the property owners and the City for services provided to these districts. Provides for the management of six districts and four special redevelopment maintenance agreements, including bi-annual meetings with boards. Works with various staff and contractors to provide landscaping and snow removal services for these areas. • Served: Business owners in these areas. • Mandated: No. • Discretionary/value added: Aesthetic quality of each district. Storm Water Utility • Responsible for the City’s NPDES permit and the overall maintenance, operation and improvement of the storm water system, which protects and enhances water quality in the City and the region. Includes the cleaning of catch basins, grates, ponds and outfalls; maintaining and repairing lift stations, mains, manholes, outfalls and ponds, federal and state reporting and plan requirements. • Served: Residents, businesses and the public. • Mandated: Federal and state law, City code. Streets • Responsible for the design, construction, maintenance and inspection of City streets, including sealcoating, patching, crack sealing, mill and overlay, cleaning, weed control, curbs and gutters, service district assets, signage, street lights, snow removal, guardrails, parking permits, right-of-way permits, traffic control studies, etc. • Served: Public. • Mandated: State law and City code. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 73 City Services Data 2011 Page 68 Street Sweeping • Responsible for sweeping City streets at least twice per year to remove sand, leaves, grass clippings, pollutants and other materials to prevent them from entering and harming public waters. • Served: Environment, public. • Mandated: Federal and state law, City code. Traffic Controls • Responsible for inspecting and maintaining 2,400 street lights, 39 traffic signals and 8,400 street signs throughout the City, including the relamping/rewiring of signals and streetlights, installing and replacing pavement markings, signals, signs, and sign fabrication. Evaluation of traffic control and safety requests (traffic studies, public involvements, interdepartmental / agency coordination, etc.). • Served: Motorists, bicyclists, pedestrians. • Mandated: State law and City code. Transportation System • Responsible for ensuring St. Louis Park has a safe, functional transportation system, including street maintenance, street sweeping, cleaning/debris removal, snowplowing and snow removal, alley and sidewalk maintenance, traffic signal maintenance, signage, etc. • Served: Public. • Mandated: Federal and state law, City code. Water Utility • Responsible for the maintenance, operation and improvement of the water utility which delivers safe, clean, drinking water. Responsible for testing the public water supply for contaminants and reporting results to the MDH and the public. • Served: Residents, businesses and the public. • Mandated: Federal and state law, City code. Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 74 City of St. Louis Park General Fund and Park & Recreation Summary of Revenues 2010 2011 2012 Dollar % Change Actuals Adopted Requested Change Final to '12 AVAILABLE RESOURCES General Fund Revenues: General Property Taxes 15,063,990$ 15,426,072$ 16,149,818$ 723,746 4.69% Licenses and Permits 2,359,094 2,345,910 2,368,799 22,889 0.98% Intergovernmental 1,576,222 1,136,187 1,163,677 27,490 2.42% Charges for Services 1,243,976 1,152,642 1,270,354 117,713 10.21% Fines, Forfeits, and Penalties 401,554 328,200 328,150 (50) -0.02% Investment Earnings 105,927 200,000 125,000 (75,000) -37.50% Miscellaneous Revenue 40,285 104,900 115,100 10,200 9.72% Transfers In 2,588,235 2,589,876 2,023,003 (566,874) -21.89% Total General Fund Revenues 23,379,281$ 23,283,787$ 23,543,901$ 260,114 1.12% Appropriations 22,393,730$ 23,283,787$ 23,462,579$ 178,791 0.77% Net Revenue Over (Under) Appropriations 985,551$ (0)$ 81,322$ Park & Recreation Revenues: General Property Taxes 4,014,872$ 4,000,561$ 4,000,561$ - 0.00% Licenses and Permits 622 6,600 6,600 - 0.00% Intergovernmental 89,631 77,652 68,902 (8,750) -11.27% Charges for Services 1,022,344 1,095,249 1,070,750 (24,499) -2.24% Fines, Forfeits, and Penalties 56 - - - 0.00% Investment Earnings 1,349 - - - 0.00% Miscellaneous Revenue 974,562 952,400 980,050 27,650 2.90% Transfers In 42,384 - 30,000 30,000 0.00% Total Park & Recreation Revenues 6,145,820$ 6,132,462$ 6,156,863$ 24,401 0.40% Appropriations 6,063,029$ 6,132,462$ 6,302,558$ 170,096 2.77% Net Revenue Over (Under) Appropriations 82,791$ 0$ (145,695)$ Grand Totals:29,525,101$ 29,416,249$ 29,700,764$ 284,514$ 0.97% GRAND TOTAL REVS OVER EXPENDITURES:(64,373)$ Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 75 City of St. Louis Park General Fund and Park & Recreation Summary of Expenditures Department, Division 2010 2011 2012 Dollar % Change and Activity Actual Adopted Requested Change Final to '11 General Government: Administration/Legislative/Human Resources 1,433,480$ 1,542,570$ 1,683,791$ 141,221 9.15% Communications & Marketing 241,464 294,470 266,140 (28,330) -9.62% Community Outreach 81,531 88,515 8,185 (80,330) -90.75% Information Resources 1,384,231 1,394,226 1,510,099 115,873 8.31% Accounting/Assessing 1,050,898 1,113,106 1,158,924 45,818 4.12% Community Development 1,019,115 1,094,186 1,081,025 (13,161) -1.20% Facilities Maintenance 952,859 1,114,550 1,085,228 (29,322) -2.63% Total General Government 6,163,578 6,641,622 6,793,392 151,769 2.29% Public Safety: Police 6,986,667 7,208,512 7,301,443 92,931 1.29% Fire Protection 2,989,548 3,164,344 3,357,431 193,088 6.10% Inspectional Services 1,729,152 1,863,296 1,897,320 34,024 1.83% Total Public Safety 11,705,367 12,236,152 12,556,194 320,043 2.62% Public Works: Public Works Administration 872,845 829,698 391,358 (438,340) -52.83% Engineering 798,240 846,031 930,466 84,435 9.98% Operations 2,575,146 2,550,285 2,611,170 60,885 2.39% Total Public Works 4,246,231 4,226,014 3,932,993 (293,021) -6.93% Park & Recreation: Organized Recreation 1,171,301 1,239,230 1,283,477 44,248 3.57% Recreation Center 1,364,584 1,442,447 1,468,976 26,529 1.84% Park Maintenance 1,413,840 1,435,374 1,466,265 30,891 2.15% Westwood 488,259 502,366 517,346 14,981 2.98% Environment 366,889 371,325 375,269 3,944 1.06% Vehicle Maintenance 1,258,156 1,141,721 1,191,225 49,503 4.34% Total Park & Recreation 6,063,029 6,132,462 6,302,558 170,096 2.77% Non-Departmental: General Services/Contingency 278,554 180,000 180,000 - 0.00% Total Non-Departmental 278,554 180,000 180,000 - 0.00% Total General & Park Funds 28,456,759$ 29,416,250$ 29,765,137$ 348,887 1.19% Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 76 CITY OF ST. LOUIS PARK 10 Year Property Tax Levy History With Dollar and Percent Changes Year Levy Amount $ Change % Change 2002 14,271,459 1,018,968 7.69% 2003 14,536,228 264,769 1.86% 2004 16,323,715 1,787,487 12.30% 2005 17,303,138 979,423 6.00% 2006 18,515,211 1,212,073 7.00% 2007 19,478,002 962,791 5.20% 2008 20,619,676 1,141,674 5.86% 2009 21,815,393 1,195,717 5.80% 2010 22,465,393 650,000 2.98% 2011 23,363,467 898,074 4.00% 2012 Preliminary 24,310,847 947,380 4.05% 10 Year Average 19,363,866 1,005,305 5.70% Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 77 2010 2011 2012 Actuals Budgeted Proposed General Fund Total General Fund Revenues 23,379,281$ 23,283,787$ 23,543,901$ Total General Fund Expenditures 22,393,730 23,283,787 23,462,579 Park & Recreation Fund Total Park & Recreation Revenues 6,145,820 6,132,462 6,156,863 Total Park & Recreation Expenditures 6,063,029 6,132,462 6,302,558 Projected Total Budget Gap for Gen. and Park and Rec. Funds: 1,068,342$ 0$ (64,373)$ HRA Levy Fund Total HRA Levy Revenues 1,090,113$ 1,155,888$ 1,080,574$ Total HRA Levy Expenditures 1,024,218 36,000 3,410,542 Cable TV Fund Total Cable TV Revenues 605,102 555,000 541,692 Total Cable TV Expenditures 639,259 619,340 699,732 Development Fund Total Development Fund Revenues 1,080,231 1,010,892 1,001,676 Total Development Fund Expenditures 1,718,494 849,393 1,463,459 CDBG Fund Total CDBG Revenues 664,667 622,225 632,740 Total CDBG Expenditures 1,019,116 1,094,186 1,081,025 Housing Rehabilitation Fund Total Housing Rehab Revenues 4,860,002 1,100,000 1,059,389 Total Housing Rehab Expenditures 4,587,411 1,273,015 1,218,267 Water Utility Fund Total Water Revenues 4,145,463 5,312,894 6,198,734 Total Water Expenses 4,732,508 4,465,990 4,771,576 Sewer Utility Fund Total Sewer Revenues 5,290,751 5,358,033 5,930,858 Total Sewer Expenses 4,898,316 5,306,726 5,846,919 Solid Waste Utility Fund Total Solid Waste Revenues 2,839,784 2,894,000 2,972,000 Total Solid Waste Expenses 3,402,749 2,829,735 2,861,366 Storm Water Utility Fund Total Storm Water Revenues 1,852,729 1,993,698 2,064,655 Total Storm Water Expenses 1,647,295 2,187,698 1,709,699 Employee Benefits Fund Total Employee Benefits Revenues 1,175,464 59,000 49,723 Total Employee Benefits Expenses 394,858 614,000 544,000 Uninsured Loss Fund Total Uninsured Loss Revenues 73,188 37,000 58,000 Total Uninsured Loss Expenses 122,436 184,495 170,982 Grand Total Revenues 53,202,595$ 49,514,879$ 51,290,805$ Grand Total Exps for Budgeted Funds non GF and PR 52,643,419 48,876,828 53,542,705 Grand Total Net 559,176$ 638,052$ (2,251,901)$ Summary of Budgeted Revenues and Expenditures All Budgeted Funds Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 78 City of St. Louis Park, MN Capital Improvement Program 2012 thru 2016 FUNDING SOURCE SUMMARY Source 2012 2013 2014 2015 2016 Total Cable TV - Time Warner Equipment Grant 23,350 38,900 49,800 265,300 36,550 413,900 Capital Replacement Fund 3,450,864 1,905,909 2,961,863 2,066,345 2,511,195 12,896,176 E-911 Funds 25,000 65,000 90,000 EDA Development Fund 0 0 Henn Co Youth Sports Grant 312,000 100,000 412,000 Hennepin County 320,000 300,000 620,000 HRA Levy 3,410,542 3,410,542 Met Council Grant 34,000,000 12,000,000 12,000,000 15,000,000 73,000,000 Municipal State Aid 380,000 540,000 340,000 1,126,464 395,000 2,781,464 Other Jurisdictions 900,000 900,000 Park Improvement Fund 946,000 842,000 1,427,000 1,627,000 995,000 5,837,000 Parks & Recreation 20,000 20,000 Pavement Management Fund 2,101,698 1,758,697 1,806,750 1,429,815 2,117,598 9,214,558 Police & Fire Pension 65,125 127,625 662,625 37,625 100,000 993,000 PW Engineering Budget 15,000 5,000 7,500 5,000 32,500 PW Operations Budget 280,718 382,401 279,497 283,234 286,486 1,512,336 Sanitary Sewer Utility 732,000 300,900 207,500 1,225,000 225,000 2,690,400 Special Assessments 121,000 110,000 658,000 35,000 924,000 State of Minnesota 12,637,000 225,000 12,862,000 Stormwater Utility 230,000 580,000 230,000 830,000 230,000 2,100,000 Tax Increment - Elmwood 3,776,509 3,776,509 U.S. Government 7,630,000 7,630,000 Unfunded 30,000 61,203 63,122 4,066,235 33,324 4,253,884 Utilities 10,000 10,000 Water Utility 717,100 1,373,900 130,500 1,300,000 708,000 4,229,500 Youth Assoc - Park Improvement Fund 15,000 15,000 GRAND TOTAL 71,223,906 20,376,535 21,189,157 30,162,018 7,673,153 150,624,769 Wednesday, August 03, 2011 Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 79 City of St. Louis Park, MN Capital Improvement Program 2012 thru 2016 PROJECTS && FUNDING SOURCES BY DEPARTMENT Department Project# Priority 2012 2013 2014 2015 2016 Total Buildings City Hall Space Reallocation 20091600 3 500,000 500,000 Renovate City Hall Interior Stairway 2010B2 1 30,000 30,000 City Hall Garage Floor Patching 2010CH1 1 10,000 10,000 City Hall Garage Floor Sealant 2010CH2 1 45,000 45,000 Parking Lot Rehabilitation Project 2012B1 1 150,000 8,000 7,500 165,500 City Hall 1st Floor Covering 2012CH1 1 50,000 50,000 City Hall/PD Generator Emissions Control 2012CHPD1 n/a 15,000 15,000 Westwood Nature Center Sound Control Door 2012WNC1 1 5,000 5,000 City Hall 1st Floor Entry Canopy 2013B1 1 50,000 50,000 City Hall 2nd Floor Covering 2013CH1 1 100,000 100,000 City Hall Garage Unit Heaters 2013CH2 1 20,000 20,000 Police Station Exterior Finishes 2013PD1 1 100,000 100,000 Police Station Fire Alarm Panel 2013PD2 1 15,000 15,000 Police Station Patio Replacement 2013PD3 1 7,000 7,000 Westwood Nature Center Generator 2013WNC1 1 50,000 50,000 City Hall 3rd Floor Covering 2014CH1 1 100,000 100,000 City Hall Alarm Panel 2014CH2 1 30,000 30,000 Westwood Nature Center Parking/Driveway 2014WNC1 1 11,000 11,000 City Hall Garage Overhead Doors 2015CH2 1 30,000 30,000 MSC Generator Set 2015MSC1 1 100,000 100,000 Roof Top Units 1st and 2nd floor 2016CH2 1 100,000 100,000 City Hall Roof Top Unit 3rd Floor 2016CH3 1 100,000 100,000 Westwood Nature Center Flooring 2016WNC1 1 70,000 70,000 Buildings Total 905,000 227,000 211,000 83,000 277,500 1,703,500 Capital Replacement Fund 905,000 227,000 211,000 83,000 277,500 1,703,500 Buildings Total 905,000 227,000 211,000 83,000 277,500 1,703,500 Cable TV Knox Router for Chambers TV-20120012 1 6,000 6,000 Wireless mic systems TV-201201 1 2,000 2,000 CG TV-201202 1 7,000 7,000 CD Player TV-201203 1 250 250 Production titler TV201204 1 4,000 4,000 Wednesday, August 03, 2011 Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 80 Department Project# Priority 2012 2013 2014 2015 2016 Total Teleprompter TV-201204 1 1,200 1,200 DVD recorder TV-201206 1 1,500 1,500 Computer TV-201207 1 1,400 1,400 Annoucer Monitor TV-201301 3 300 300 50' audio snake TV-201302 1 400 400 Shotgun mics TV-201303 1 500 500 Hand-held mics TV-201304 1 300 300 Behringer Audio Equipment TV-201305 1 1,500 1,500 Camera Monitors TV-201306 1 900 900 Replacement edit systems TV-201307 1 35,000 35,000 DVD Recorders TV-201401 1 500 500 Slow-motion replay TV-201402 1 30,000 30,000 12-channel audio mixer TV-201403 1 700 700 Digital camcorders TV-201404 1 7,500 7,500 NLE stations TV-201405 1 10,200 10,200 Microphones TV-201406 1 900 900 Van Cameras TV-201501 3 120,000 120,000 Van Camera Cases TV-201502 3 20,000 20,000 Van Camera Cables TV-201503 3 13,000 13,000 LCD monitors TV-201504 3 15,000 15,000 Hard-Drive Video Recorder TV-201505 1 2,500 2,500 Converter for Recorder TV201506 1 6,000 6,000 Tripods for On Location TV-201507 1 36,000 36,000 Video Switcher TV-201508 1 16,500 16,500 SD/HD converter TV-201509 1 4,200 4,200 DVD recorders TV-201510 1 1,500 1,500 Tripods TV-201511 1 1,500 1,500 Unit pro light kit TV-201512 1 900 900 Playback systems TV-201513 1 28,200 28,200 Announcer Headsets TV-201601 3 750 750 Shotgun mics TV-201602 1 500 500 Hand-held mics TV-201603 1 300 300 Replacement edit systems TV-201604 1 35,000 35,000 Cable TV Total 23,350 38,900 49,800 265,300 36,550 413,900 Cable TV - Time Warner Equipment 23,350 38,900 49,800 265,300 36,550 413,900 Cable TV Total 23,350 38,900 49,800 265,300 36,550 413,900 Community Development CD-Bikeways CD-001 5 0 0 CD-Sidewalks CD-002 5 0 0 0 0 CD-Trails CD-003 5 0 0 Wednesday, August 03, 2011 Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 81 Department Project# Priority 2012 2013 2014 2015 2016 Total Community Development Total 0 0 0 0 Unfunded 0 0 0 0 Community Development Total 0 0 0 0 Fire SCBA Replacement 2014F1 1 400,000 400,000 Fire Total 400,000 400,000 Capital Replacement Fund 400,000 400,000 Fire Total 400,000 400,000 Parks & Recreation Tree Replacement 20071010 3 60,000 60,000 60,000 60,000 60,000 300,000 Aquila Park Field 5 Lights 20120010 3 85,000 85,000 Aquila Park Sun Shelter 20120020 1 30,000 30,000 Aquila Park Trail Lights 20120030 3 20,000 20,000 Basketball Ct Rplc- Ainsworth & Nelson Parks 20120040 3 50,000 50,000 Basketball Hoops-Aquila Pk & Jr. High 20120050 3 15,000 15,000 Bleacher Rplcmnt-Dakota & Tower Parks 20120060 1 20,000 20,000 Carpenter Park - Skippy Field - Dug Outs 20120070 3 20,000 20,000 Dakota Park Baseball Field Netting Rplcmnt 20120080 1 10,000 10,000 Dakota Park Field & Park Improvement 20120090 1 312,000 312,000 Dakota Park Softball Field #1 Redev & Fence Repl. 20120110 3 60,000 60,000 Freedom Park-Paul Frank Baseball field fence repl. 20120120 3 17,000 17,000 Justad Park Drinking Fountain 20120130 3 12,000 12,000 Park Shelter Bldg Stain-LA & Oak Hill Parks 20120140 3 20,000 20,000 Playground Equip Rpl-Oak Hill & Wolfe Pks 20120150 1 70,000 70,000 Rec Center Aquatic Park Addt'l accessible entrance 20120160 1 15,000 15,000 Rec Center Banquet Room & Gallery update 20120170 3 35,000 35,000 Rec Center Concession Cooling System 20120180 1 50,000 50,000 Rec Center Cooling Tower Enclosure Wall Rebuild 20120190 3 30,000 30,000 Rec Center Rental Skate Purchase 20120200 5 12,000 12,000 24,000 Rec Center West Arena Fire Protection 20120210 1 25,000 25,000 Rec Center West Arena Refrigeration System Study 20120220 1 20,000 20,000 Scoreboards-Cedar Knoll Park 20120230 3 5,000 5,000 Tower Park Field Redevelopment 20120240 3 200,000 200,000 Trail/Field Light Impr.Dakota,LA,OH Prks 20120250 3 65,000 65,000 Westwood Hills NC Trail Overlay 20120260 1 20,000 20,000 Basketball Hoop Replacement-Central CC 20130010 3 5,000 5,000 Cedar Knoll Park Storage & Concession Bldg Remodel 20130020 3 40,000 40,000 Wednesday, August 03, 2011 Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 82 Department Project# Priority 2012 2013 2014 2015 2016 Total Court Resrfcg-Bass Lake,Fern Hill & Carpenter Park 20130030 3 30,000 30,000 Dakota Park Softball Fld #2-Redvlp & fence replace 20130040 3 60,000 60,000 Jorvig Park Train Depot Improvements 20130050 3 40,000 40,000 Louisiana Oaks Park Field Lighing (NW fields) 20130060 5 250,000 250,000 Park Shelter Buildings Keyless Entry System 20130070 5 35,000 35,000 Park Shelter Flooring 20130080 3 70,000 70,000 Pennsylvania Park Sun Shelter Replacement 20130090 3 30,000 30,000 Playground Eqpt Repl.-Dakota & Oak Hill Park 20130110 1 70,000 70,000 Rec Center Aquatic Park Re-caulking 20130120 1 15,000 15,000 Rec Center Banquet Room Carpet 20130130 3 8,000 8,000 Rec Center Programming Office Carpet 20130140 3 12,000 12,000 Rec Center Window Replacement 20130150 3 25,000 25,000 Westwood Hills NC Brick & Rental House Imprvmnts 20130160 5 70,000 70,000 Westwood Hills NC Brick House Main Parking Lot 20130170 5 15,000 15,000 Westwood Hills NC Exhibit & Signage Rplcmt 20130180 5 30,000 30,000 Westwood Hills NC Staircase Rplcmnt (N)&Railing 20130190 1 30,000 30,000 Westwood Hills NC Y-Dock Replacement 20130200 3 50,000 50,000 Field Renovation-Cedar Knoll (Carlson Field) Park 20140010 3 25,000 25,000 Louisiana Oaks Park Parking Lot Seal Coat 20140020 3 22,000 22,000 Park Shelter Bldg Stain-Browndale & Nelson Pks 20140030 3 20,000 20,000 Playground Equip Repl-OH south & Wolfe Parks 20140040 1 180,000 180,000 Rec Center Aquatic Park Deck Furniture 20140050 3 15,000 15,000 Rec Center Aquatic Park Waterslide Surface 20140060 1 80,000 80,000 Rec Center East Arena Repainting 20140070 5 55,000 55,000 Rec Center East Arena Rubber Flooring 20140080 3 30,000 30,000 Rec Center Roof Rplc (east arena & main lobby) 20140090 1 480,000 480,000 Rec Center Security Cameras - Interior 20140110 5 75,000 75,000 Rec Center West Arena Dehumidification 20140120 1 320,000 320,000 Westwood Hills NC Boardwalk Decking Replacement 20140130 3 20,000 20,000 Westwood Hills NC Deck Repair 20140140 3 10,000 10,000 Westwood Hills NC Parking Lot & Drive Seal Coat 20140150 3 20,000 20,000 Wolfe Park Pond Re-landscaping 20140160 3 15,000 15,000 Basketball Court Resurface-Mkda V,Pen,Wolfe Pks 20150010 3 15,000 15,000 Court Resurface(tns)-Bass Lk & Northside Pks 20150020 3 14,000 14,000 Kilmer Pond Shoreline Restoration 20150030 3 10,000 10,000 Louisiana Oaks Park Pond Shoreline Restoration 20150040 3 15,000 15,000 Playground Structure Rplcmnt-Jersey, LA & Nelson 20150050 1 175,000 175,000 Rec Center Aquatic Park Feature Painting 20150060 1 15,000 15,000 Rec Center Exterior Building Repair 20150070 3 75,000 75,000 Rec Center Gallery Flooring 20150080 1 12,000 12,000 Rec Center West Arena Painting 20150090 3 60,000 60,000 Rec Center West Arena Refrigeration Replacement 20150110 1 1,000,000 1,000,000 Skate Park Equipment Replacement 20150120 3 50,000 50,000 Trail Recon. along CLR - Quentin Ave to Ridge Dr 20150130 1 30,000 30,000 Wednesday, August 03, 2011 Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 83 Department Project# Priority 2012 2013 2014 2015 2016 Total Westwood Hills NC Brick House Parking Area 20150140 5 5,000 5,000 Westwood Hills NC Wildflower Trail Restoration 20150150 3 6,000 6,000 Wolfe Park Boardwalk Replacement (south end) 20150160 3 100,000 100,000 Carpenter Park Ball Field Fence Replacement 20160010 3 60,000 60,000 Court Resurface (bb/Tns)-Browndale&Sheldard 20160020 3 5,000 5,000 Field Construction for Wiffleball-Dakota Pk/Schl 20160030 3 25,000 25,000 Louisiana Oaks Park Sun Shelter (NW) 20160040 1 30,000 30,000 Parking Lots-Dakota, Fern Hill & OH Pks 20160050 1 180,000 180,000 Playground Equipt Repl-Blackstone,Justad&Rnbw 20160060 1 35,000 35,000 Rec Center Aquatic Park Pool Resurface 20160070 1 180,000 180,000 Rec Center Aquatic Park-Rplc Chem Control System 20160080 1 15,000 15,000 Rec Center Parking Lot Resurface/Recoat 20160090 3 30,000 30,000 Trail Mill & Ovrly-Bass Lake, LA, OH, & Wolfe Pks 20160110 1 110,000 110,000 Trail Lights-Aq., Cpntr, Shlrd & Wolfe Pks 20160120 3 115,000 115,000 Westwood Hills NC Brick House Storage Garage 20160130 5 55,000 55,000 Westwood Hills NC Front Irrigation 20160140 3 20,000 20,000 Westwood Hills NC Ravine Bridge Replacement 20160150 1 50,000 50,000 Westwood Hills NC Security Cameras 20160160 3 25,000 25,000 Annual Equipment Replacement Program E - XX01 1 1,837,864 918,909 1,395,863 1,258,345 1,615,695 7,026,676 Parks & Recreation Total 3,115,864 1,875,909 2,822,863 2,900,345 2,610,695 13,325,676 Capital Replacement Fund 1,837,864 918,909 1,395,863 1,258,345 1,615,695 7,026,676 Henn Co Youth Sports Grant 312,000 100,000 412,000 Park Improvement Fund 946,000 842,000 1,427,000 1,627,000 995,000 5,837,000 Parks & Recreation 20,000 20,000 Pavement Management Fund 15,000 15,000 Youth Assoc - Park Improvement Fund 15,000 15,000 Parks & Recreation Total 3,115,864 1,875,909 2,822,863 2,900,345 2,610,695 13,325,676 Public Works Street Project - TH 100 Reconstruction 20052000 1 6,500,000 6,500,000 Storm Water Project - Lift Sta # 6 (Taft) 20072400 1 350,000 350,000 Traffic Signal Project - W36th St @ Xenwood Ave 20082500 5 250,000 250,000 Street Project - France Ave Improvements 20100005 5 320,000 320,000 Water Project - WTP #6 Filter Rehabilitation 20101300 1 581,700 581,700 Water Project - Recoat Reservoir 2 @ WTP#6 20101500 1 250,000 250,000 Street Project - Local Street Rehab (Area 8) 20111000 1 1,739,268 1,739,268 Street Project - MSA Street Rehab 20111100 1 320,000 320,000 Street Project - TH 169 Access Closure 20111101 5 400,000 400,000 Street Mt Proj - Sealcoat Streets (Area 4) 20120001 1 347,430 347,430 Sidewalk Maint. Project - Annual Repairs 20120003 1 82,500 82,500 Street Maint. Project - Annual C & G Repairs 20120004 1 62,500 62,500 Wednesday, August 03, 2011 Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 84 Department Project# Priority 2012 2013 2014 2015 2016 Total Storm Water Project - Annual CB Repairs 20120006 1 30,000 30,000 Street Project - Hwy 7 and Louisiana Ave Inter. 20120100 5 22,000,000 22,000,000 Street Project - Local Street Rehab (Area 1) 20121000 1 1,438,316 1,438,316 Storm Water Project - Sewer Rehab / Replacement 20121200 1 200,000 200,000 Street Project - Wooddale Ave Reconstruction 20121300 5 2,000,000 2,000,000 Street Project - W36th Street Reconstruction 20121301 5 2,039,051 2,039,051 Traffic Signal Project - Wooddale @ W36th St 20121302 5 500,000 500,000 Railroad Proj. - Repl RR Xing Signals on W Lake St 20121304 1 275,000 275,000 Railroad Proj. - Repl RR Xing Signals on Alabama 20121305 1 250,000 250,000 Water Project - Watermain Replacement 20121400 1 35,400 35,400 Water Project - Recoat Elevated Water Tower #3 20121500 1 1,110,000 1,110,000 Sanitary Sewer Proj. - Mainline Rehab (Area 8) 20122200 1 157,000 157,000 Sanitary Sewer Proj. - LS #3 and FM Rehab 20122300 1 475,000 475,000 Street Mt Proj - Sealcoat Streets (Area 5) 20130001 1 308,381 308,381 Sidewalk Maint. Project - Annual Repairs 20130003 1 82,500 82,500 Street Maint. Project - Annual C & G Repairs 20130004 1 62,500 62,500 Storm Water Project - Annual CB Repairs 20130006 1 30,000 30,000 Street Project - Local Street Rehab (Area 2) 20131000 1 1,504,750 1,504,750 Street Project - MSA Street Rehab 20131100 1 515,000 515,000 Storm Water Project - Sewer Rehab / Replacement 20131200 1 200,000 200,000 Railroad Proj. - RR Xing Devices on Brookside Ave 20131301 1 250,000 250,000 Water Project - Watermain Replacement 20131400 1 263,900 263,900 Sanitary Sewer Proj. - Mainline Rehab (Area 1) 20132200 1 175,900 175,900 Sanitary Sewer Proj. - LS #7 Generator Replacement 20132300 1 125,000 125,000 Street Mt Proj - Sealcoat Streets (Area 6) 20140001 1 290,000 290,000 Sidewalk Maint. Project - Annual Repairs 20140003 1 82,500 82,500 Street Maint. Project - Annual C & G Repairs 20140004 1 62,500 62,500 Storm Water Project - Annual CB Repairs 20140006 1 30,000 30,000 Street Project - Local Street Rehab (Area 3) 20141000 1 1,184,815 1,184,815 Street Project - MSA Street Rehab 20141100 1 500,000 500,000 Street Project - MSA Street Rehab 20141101 1 340,000 340,000 Storm Water Project - Sewer Rehab / Replacement 20141200 1 200,000 200,000 Water Project - Watermain Replacement 20141400 1 130,500 130,500 Sanitary Sewer Proj. - Mainline Rehab (Area 2) 20142200 1 150,000 150,000 Street Mt Proj - Sealcoat Streets (Area 7) 20150001 1 250,000 250,000 Sidewalk Maint. Project - Annual Repairs 20150003 1 82,500 82,500 Street Maint. Project - Annual C & G Repairs 20150004 1 37,500 37,500 Storm Water Project - Annual CB Repairs 20150006 1 30,000 30,000 Street Project - TH 169 Noise Wall 20150100 3 1,000,000 1,000,000 Street Project - Local Street Rehab (Area 4) 20151000 1 1,887,442 1,887,442 Street Project - MSA Street Rehab 20151100 1 420,000 420,000 Street Project - MSA Street Rehab 20151101 1 150,000 150,000 Bridge Project - Louisiana Ave @ Minnehaha Creek 20151102 1 456,464 456,464 Storm Water Project - Sewer Rehab / Replacement 20151200 1 200,000 200,000 Wednesday, August 03, 2011 Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 85 Department Project# Priority 2012 2013 2014 2015 2016 Total Water Project - Watermain Replacement 20151400 1 150,000 150,000 Sanitary Sewer Proj. - Mainline Rehab (Area 3) 20152200 1 150,000 150,000 Sanitary Sewer Proj. - LS #9 & FM Rehab 20152300 1 57,500 57,500 Sanitary Sewer Proj. - Forcemain Rehabs 20152301 1 75,000 75,000 Street Mt Proj - Sealcoat Streets (Area 8) 20160001 1 248,674 248,674 Sidewalk Maint. Project - Annual Repairs 20160003 1 82,500 82,500 Street Maint. Project - Annual C & G Repairs 20160004 1 37,500 37,500 Storm Water Project - Annual CB Repairs 20160006 1 30,000 30,000 Street Project - MSA Street Rehab 20161100 1 395,000 395,000 Storm Water Project - Sewer Rehab / Replacement 20161200 1 200,000 200,000 Water Project - Watermain Replacement 20161400 1 308,000 308,000 Sanitary Sewer Proj. - Mainline Rehab (Area 4) 20162200 1 150,000 150,000 Sanitary Sewer Proj. - LS #1 & FM Rehab 20162300 1 75,000 75,000 Traffic Signal Maint. Proj - Repl Control Cabinets M - XX06 1 0 29,703 30,047 31,510 33,324 124,584 Traffic Signal Maint. Project - Paint Signals M - XX07 1 10,130 10,434 10,748 11,070 11,400 53,782 Retaining Wall Maint. Project - Wall Repair M - XX08 1 10,000 10,000 10,000 10,000 10,000 50,000 Street Light Project - System Replacement M - XX10 1 130,588 136,001 125,749 122,164 126,568 641,070 Bus Shelter Project - Shelter Replacements M - XX12 1 42,966 42,966 PW Parking Lot Rehabilitation Project M - XX13 1 121,000 110,000 158,000 35,000 424,000 Sign Project - Street Name Sign Replacements M - XX14 1 30,000 31,500 33,075 34,725 129,300 Water Project - Recoat Elevated Water Tower #2 TEMP-0004 1 400,000 400,000 Street Project - Excelsior Blvd Resurfacing TEMP-0012 1 302,500 302,500 Sanitary Sewer Proj. - MCES Golden Valley TEMP-0014 1 22,010,000 22,010,000 Sanitary Sewer Proj. - MCES Hopkins Interceptor TEMP-0015 1 12,005,000 12,005,000 12,005,000 15,005,000 51,020,000 Public Works Total 66,381,567 17,287,101 16,022,869 26,150,748 4,030,408 129,872,693 Hennepin County 320,000 300,000 620,000 HRA Levy 3,410,542 3,410,542 Met Council Grant 34,000,000 12,000,000 12,000,000 15,000,000 73,000,000 Municipal State Aid 380,000 540,000 340,000 1,126,464 395,000 2,781,464 Other Jurisdictions 900,000 900,000 Pavement Management Fund 2,101,698 1,758,697 1,806,750 1,414,815 2,117,598 9,199,558 PW Engineering Budget 15,000 5,000 7,500 5,000 32,500 PW Operations Budget 280,718 332,401 279,497 283,234 286,486 1,462,336 Sanitary Sewer Utility 732,000 300,900 207,500 1,225,000 225,000 2,690,400 Special Assessments 121,000 110,000 658,000 35,000 924,000 State of Minnesota 12,637,000 225,000 12,862,000 Stormwater Utility 230,000 580,000 230,000 830,000 230,000 2,100,000 Tax Increment - Elmwood 3,776,509 3,776,509 U.S. Government 7,630,000 7,630,000 Unfunded 30,000 61,203 63,122 4,066,235 33,324 4,253,884 Water Utility 717,100 1,373,900 130,500 1,300,000 708,000 4,229,500 Wednesday, August 03, 2011 Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 86 Department Project# Priority 2012 2013 2014 2015 2016 Total Technology IT: On-going Hardware / Telephone Replacement TRF-001 1 100,000 100,000 100,000 100,000 100,000 500,000 IT: On-going Software Replacement TRF-002 1 150,000 150,000 150,000 150,000 150,000 750,000 IT: On-going Network Replacement TRF-003 1 100,000 100,000 100,000 100,000 100,000 500,000 Fire/Police: 800 MHz Radio/Console Replacements TRF-111 1 660,000 660,000 PW: Asset Mgmt Software Consolidation/Site License TRF-215 3 25,000 25,000 IT: On-going SAN Storage Additions TRF-218 1 50,000 25,000 25,000 25,000 100,000 225,000 IT: E-Mail Archival / Document Management Solution TRF-220 3 100,000 100,000 Parks: Point of Sale Equipment Replacements TRF-221 3 10,000 10,000 Assessing: Wireless Equipment for Field Work TRF-222 3 6,000 6,000 IT: Fiber Conduit - Excelsior Blvd, La Ave-Hopkins TRF-306 3 15,000 15,000 IT: Fiber Conduit - West End Fr. Rd, Gamble, Utica TRF-307 3 20,000 20,000 IR/SS: City Hall Production Copiers TRF-308 3 65,000 65,000 PW / Parks: MSC Copiers (2) TRF-309 3 30,000 30,000 IT: Fiber Conduit - TBD TRF-312 3 20,000 20,000 20,000 60,000 Police: Wireless Hotspots TRF-313 3 2,500 2,500 Police / Rec Center / Nature Center: Copiers TRF-314 3 50,000 50,000 Police: Mobile Replacements TRF-315 1 100,000 100,000 200,000 Fire: Mobile Replacements TRF-316 3 40,000 40,000 Admin Serv: Financial / HR/Payroll App Replacement TRF-321 1 250,000 250,000 Admin Serv: Utility Billing App Replacement TRF-322 1 210,000 210,000 Police: CAD/RMS/Mobile App Replacement TRF-323 1 27,625 27,625 27,625 27,625 110,500 IT: Telephone System Upgrade TRF-335 3 100,000 0 100,000 Fire: EOC Equipment TRF-342 3 10,000 10,000 IT: Smart Boards TRF-344 5 5,000 5,000 5,000 15,000 Admin Serv: Council Chambers Laptops (or Tablets) TRF-345 3 15,000 15,000 30,000 Admin Serv: Voting Machines TRF-346 1 105,000 105,000 IT: Basic Windows 7 / Office 2010 Training TRF-347 3 20,000 20,000 Parks: Nature & Rec Centers Surveillance Cameras TRF-348 3 10,000 10,000 20,000 Parks: Network Nature Center Picnic Building TRF-349 3 5,000 5,000 Parks: Square Rigger Mobiles TRF-352 1 8,000 8,000 IT: UPS Enhancements TRF-353 3 35,000 35,000 IR / Communications: Reverse 911 TRF-355 3 15,000 15,000 15,000 15,000 15,000 75,000 PW: HP Scanner / Plotter / Copier TRF-356 3 10,000 10,000 IT: Network Switches TRF-400 1 100,000 100,000 IT: Tape Library Replacement TRF-501 1 50,000 50,000 Insp: Permit Tech Document Scanners TRF-502 3 10,000 10,000 IR: Placeholder Only: Big Fiber Project??? TRF-504 5 0 0 Admin Serv: Property Data System Replacement TRF-505 1 75,000 75,000 Parks: Class / E-Connect (Parks) Replacement TRF-506 1 75,000 75,000 Insp: Permits / E-Permits System Replacement TRF-507 1 30,000 30,000 Police: Jail Cameras TRF-508 1 23,000 23,000 Wednesday, August 03, 2011 Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 87 Department Project# Priority 2012 2013 2014 2015 2016 Total Police: Exterior Cameras TRF-509 1 12,000 12,000 IR: Video Conferencing TRF-510 5 20,000 20,000 IT: Tablets / Mobiles TRF-511 5 10,000 10,000 IR / Support Serv: Microfiche Conversion to Images TRF-512 3 150,000 150,000 Fire / Police: Dispatch Intercity Backup TRF-513 3 25,000 25,000 Inspections: POS/Health Tablets/Laptops/Printers TRF-514 3 7,000 7,000 Utilities: SCADA Server TRF-515 5 10,000 10,000 PW: AVL TRF-516 5 50,000 50,000 Technology Total 798,125 947,625 1,682,625 762,625 718,000 4,909,000 Capital Replacement Fund 708,000 760,000 955,000 725,000 618,000 3,766,000 E-911 Funds 25,000 65,000 90,000 EDA Development Fund 0 0 Police & Fire Pension 65,125 127,625 662,625 37,625 100,000 993,000 PW Operations Budget 50,000 50,000 Utilities 10,000 10,000 Technology Total 798,125 947,625 1,682,625 762,625 718,000 4,909,000 Grand Total 71,223,906 20,376,535 21,189,157 30,162,018 7,673,153 150,624,769 Wednesday, August 03, 2011 Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget Discussion Page 88 LRFMP Summary 08/04/2011City of St. Louis ParkPage 1Financial Management PlanUpdated August 3, 2011SUMMARY SHEET (pages 1-3)Based on Actual CIP as of 8/3/11Inflation 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00%Interest 1.50% 1.75% 2.00% 2.50% 3.00% 3.00% 3.00% 3.00% 3.00% 3.00%2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021Page # Actual Actual Budgeted Proposed Projected Projected Projected Projected Projected Projected Projected Projected Projected4Cable TV Fund - Produces and broadcasts all cable tv programming for cable channels 15, 16, 17 & 96Total Revenues616,859 605,102 555,000 541,692 541,283 539,787 537,789 533,308 526,469 518,740 510,073 500,419 489,727 Total Expenditures600,146 639,259 619,341 699,732 696,673 717,574 739,101 761,274 784,112 807,635 831,865 856,820 882,525 Incr/(Decr) in Fund Balance16,713 (34,157) (64,341) (158,040) (155,390) (177,786) (201,311) (227,966) (257,643) (288,896) (321,792) (356,401) (392,798) Fund Balance - Ending 785,859 843,787 779,446 644,756 489,366 311,579 110,268 (117,698) (375,341) (664,237) (986,028) (1,342,430) (1,735,228) Fund Balance Percentage122.93% 136.24% 111.39% 92.55% 68.20% 42.16% 14.48% -15.01% -46.47% -79.85% -115.08% -152.11%5Police & Fire Pension Fund - The overfunded portion of these pension accounts can only be used for non-benefit related police or fire purposesTotal Revenues114,201 51,480 202,268 43,203 47,409 50,583 46,674 55,781 53,941 51,279 50,772 46,034 45,336 Total Expenditures320,419 235,504 2,378,772 214,350 227,307 712,777 54,262 117,136 142,650 68,179 208,725 69,287 69,865 Incr/(Decr) in Fund Balance(206,218) (184,024) (2,176,503) (171,147) (179,898) (662,194) (7,588) (61,355) (88,709) (16,900) (157,952) (23,253) (24,529) Fund Balance - Ending 5,240,732 5,056,708 2,880,205 2,709,058 2,529,160 1,866,966 1,859,378 1,798,024 1,709,314 1,692,414 1,534,462 1,511,209 1,486,680 6Housing Rehabilitation Fund - This fund covers costs for programs related to preventing deterioration of residential propertiesTotal Revenues825,517 4,860,004 1,100,000 1,059,389 1,041,093 1,040,214 1,038,675 1,033,842 1,025,065 1,014,945 1,003,328 990,136 975,287 Total Expenditures1,735,319 4,587,411 1,273,015 1,218,267 1,254,815 1,292,459 1,331,233 1,371,170 1,412,305 1,454,675 1,498,315 1,543,264 1,589,562 Incr/(Decr) in Fund Balance(909,802) 272,593 (173,015) (158,878) (213,722) (252,245) (292,559) (337,328) (387,240) (439,729) (494,986) (553,128) (614,275) Ending Fund Balance 820,005 1,092,597 919,582 760,703 546,981 294,736 2,177 (335,151) (722,391) (1,162,120) (1,657,107) (2,210,235) (2,824,510) Fund Balance Percentage17.88% 85.83% 75.48% 60.62% 42.32% 22.14% 0.16% -23.73% -49.66% -77.56% -107.38% -139.05%7Development Fund - This fund is to be used for general City projects.Total Revenues1,037,064 1,080,231 1,010,892 1,001,676 569,490 595,280 661,807 712,009 673,617 632,099 575,867 515,693 451,390 Total Expenditures2,706,291 1,718,494 849,393 2,099,135 2,162,109 2,226,972 2,293,781 2,362,595 2,433,473 2,506,477 2,581,671 2,659,121 2,738,895 Incr/(Decr) in Fund Balance(1,669,227) (638,263) 161,499 (1,097,459) (1,592,619) (1,631,693) (1,631,974) (1,279,753) (1,383,943) (1,874,378) (2,005,804) (2,143,428) (2,287,505) Fund Balance - Ending 24,579,348 23,992,559 24,154,058 23,056,599 21,463,981 19,832,288 18,200,314 16,920,561 15,536,617 13,662,239 11,656,435 9,513,006 7,225,502 Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget DiscussionPage 89 LRFMP Summary 08/04/2011Page 22009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021Actual Act Unaudited Budgeted Proposed Projected Projected Projected Projected Projected Projected Projected Projected Projected8HRA Levy - This fund is to be used for infrastructure construction in redevelopment areas. Total Revenues1,119,953 1,090,113 1,155,888 1,080,574 1,051,698 1,082,464 1,134,248 1,198,411 1,234,363 1,271,394 1,309,536 1,348,822 1,389,287 Total Expenditures53,761 1,024,219 36,000 3,410,542 - - - - - - - - - Incr/(Decr) in Fund Balance1,066,192 65,894 1,119,888 (2,329,968) 1,051,698 1,082,464 1,134,248 1,198,411 1,234,363 1,271,394 1,309,536 1,348,822 1,389,287 Fund Balance - Ending 5,037,002 5,102,896 6,222,784 3,892,816 4,944,514 6,026,979 7,161,227 8,359,638 9,594,001 10,865,395 12,174,931 13,523,753 14,913,039 9Permanent Improvement Revolving Fund - This fund pays for the cost of project construction and is repaid through special assessmentsTotal Revenues459,266 327,631 332,830 63,833 70,091 75,280 88,109 99,048 81,811 63,902 56,731 49,342 41,728 Total Expenditures311,023 5,016,079 239,258 302,471 302,545 302,621 302,700 673,614 678,777 302,950 303,039 303,130 303,224 Incr/(Decr) in Fund Balance148,243 (4,688,448) 93,572 (238,638) (232,454) (227,342) (214,591) (574,565) (596,966) (239,048) (246,308) (253,788) (261,496) Fund Balance - Ending 8,768,647 4,080,199 4,173,770 3,935,132 3,702,678 3,475,336 3,260,745 2,686,180 2,089,214 1,850,166 1,603,858 1,350,070 1,088,574 Fund Balance Percentage174.81% 1705.35% 1379.89% 1300.68% 1223.53% 1148.11% 484.07% 395.74% 689.62% 610.54% 529.10% 445.24%10Park Improvement Fund - This fund covers capital expenditures for the replacement and improvement of park facilitiesTotal Revenues1,181,750 1,450,437 2,098,717 906,636 913,056 921,473 923,210 913,917 911,404 906,865 905,190 900,765 881,298 Total Expenditures1,440,928 1,162,457 1,512,200 948,700 844,700 1,429,700 1,629,700 997,700 1,062,700 962,700 1,052,700 1,549,700 1,062,700 Incr/(Decr) in Fund Balance(259,178) 287,980 586,517 (42,064) 68,356 (508,227) (706,490) (83,783) (151,296) (55,835) (147,510) (648,935) (181,402) Fund Balance - Ending 1,987,774 2,275,754 2,862,271 2,820,207 2,888,563 2,380,336 1,673,847 1,590,064 1,438,768 1,382,933 1,235,423 586,488 405,085 Fund Balance Percentage171.00% 150.49% 301.70% 333.87% 202.04% 146.06% 167.77% 149.62% 149.45% 131.37% 79.72% 55.19%11Pavement Management Fund - This fund covers expenditures related to street reconstruction and chip-sealingTotal Revenues1,381,160 1,347,427 1,676,002 1,672,335 1,669,098 1,670,748 1,673,385 1,686,369 1,672,952 1,680,049 1,671,008 1,661,012 1,649,358 Total Expenditures1,496,684 1,339,458 1,403,735 2,117,698 1,758,697 1,822,750 1,429,815 2,133,598 1,436,398 1,981,409 2,004,218 2,049,572 2,059,179 Incr/(Decr) in Fund Balance(115,524) 7,969 272,267 (445,363) (89,599) (152,002) 243,570 (447,229) 236,554 (301,360) (333,210) (388,560) (409,821) Fund Balance - Ending 1,542,128 1,550,097 1,822,364 1,377,001 1,287,402 1,135,400 1,378,970 931,741 1,168,295 866,935 533,725 145,165 (264,656) Fund Balance Percentage115.13% 110.43% 86.05% 78.30% 70.63% 79.41% 64.63% 64.87% 58.96% 43.26% 26.04% 7.05%12Capital Replacement Fund - Combines Technology, Buildings, and Equipment. Also combines Fire Station Bond Fund (4040)Total Revenues5,857,562 19,650,671 1,820,586 3,672,098 1,581,677 1,606,992 1,612,906 1,632,828 1,625,759 1,653,701 1,637,791 1,676,522 1,714,683 Total Expenditures6,340,469 5,776,757 14,672,303 3,450,864 1,905,909 2,951,863 2,066,345 2,711,195 1,562,393 3,078,113 1,267,658 1,353,015 1,190,780 Incr/(Decr) in Fund Balance(482,907) 13,873,914 (12,851,717) 221,234 (324,232) (1,344,871) (453,439) (1,078,367) 63,366 (1,424,412) 370,133 323,507 523,903 Cash Available at Year End 2,949,287 16,095,463 3,243,746 3,464,980 3,140,749 1,795,878 1,342,439 264,072 327,438 (1,096,974) (726,840) (403,333) 120,570 Cash Available Percentage51.05% 109.70% 94.00% 181.80% 106.40% 86.91% 49.51% 16.90% 10.64% -86.54% -53.72% -29.81%Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget DiscussionPage 90 LRFMP Summary 08/04/2011Page 32009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021Actual Act Unaudited Budgeted Proposed Projected Projected Projected Projected Projected Projected Projected Projected Projected13Water Utility Fund - This fund is to be used for all provsions of water services including administration, billing and collection, maintenance and operations.Total Revenues4,370,130 4,145,463 5,312,894 6,198,734 5,609,546 5,930,740 6,273,676 6,595,065 6,931,047 7,278,308 7,635,186 8,002,394 8,282,337 Revenues Over (Under) Expenditures8,657,984 4,732,508 4,465,990 4,771,576 6,738,212 5,791,500 7,062,212 6,582,926 6,716,963 6,923,500 6,952,198 6,572,203 5,751,854 Incr/(Decr) in Fund Balance(4,287,854) (587,045) 846,904 1,427,158 (1,128,666) 139,240 (788,536) 12,140 214,084 354,808 682,988 1,430,191 2,530,482 Cash Available at Year End 350 74,202 2,459,604 3,136,277 2,757,611 2,896,851 2,108,315 2,120,455 2,334,539 2,689,347 3,372,335 4,802,526 7,333,008 Cash Available Percentage0.01% 1.66% 51.55% 46.54% 47.61% 41.02% 32.03% 31.57% 33.72% 38.68% 51.31% 83.50%14Sewer Utility Fund - This fund is to be used for all provsions of sewer services including administration, billing and collection, maintenance and operations.Total Revenues5,199,936 5,290,751 5,358,033 5,930,858 6,463,894 6,994,970 7,384,364 7,776,908 8,200,005 8,646,860 9,116,212 9,437,883 9,767,167 Total Expenditures4,992,924 4,898,316 5,306,726 5,846,919 5,639,371 5,779,734 7,041,691 6,297,345 6,559,728 6,919,392 7,161,920 7,492,921 7,813,034 Revenues Over (Under) Expenditures207,012 392,435 51,307 83,939 824,524 1,215,236 342,674 1,479,563 1,640,278 1,727,468 1,954,292 1,944,962 1,954,133 Cash Available at Year End 1,851,591 2,142,599 2,193,906 2,277,845 3,102,369 4,317,606 4,660,279 6,139,842 7,780,120 9,507,587 11,461,879 13,406,842 15,360,975 Cash Available Percentage37.80% 40.38% 37.52% 40.39% 53.68% 61.31% 74.00% 93.60% 112.44% 132.75% 152.97% 171.60%15Solid Waste Utility Fund - This fund is to be used for all provsions of revenues and expenses related to the collection, disposal and recycling of residential solid waste.Total Revenues2,610,682 2,839,784 2,894,000 2,972,000 3,065,272 3,159,720 3,262,101 3,368,785 3,469,533 3,573,293 3,680,156 3,790,215 3,903,566 Total Expenditures2,413,640 3,402,749 2,829,735 2,861,366 2,947,207 3,035,623 3,126,692 3,220,493 3,317,107 3,416,621 3,519,119 3,624,693 3,733,435 Revenues Over (Under) Expenditures197,042 (562,965) 64,265 110,634 118,066 124,096 135,409 148,293 152,425 156,672 161,037 165,523 170,131 Cash Available at Year End 1,999,051 1,408,672 1,472,937 1,583,571 1,701,637 1,825,733 1,961,142 2,109,434 2,261,860 2,418,532 2,579,569 2,745,091 2,915,224 Cash Available Percentage58.75% 49.78% 51.48% 53.73% 56.06% 58.39% 60.90% 63.59% 66.20% 68.73% 71.17% 73.53%16Storm Water Utility Fund - This fund is to be used for all provsions of storm water including administration, billing and collection, maintenance and operations.Total Revenues1,777,652 1,852,729 1,993,698 2,064,655 2,189,451 2,222,822 2,235,296 2,229,132 2,227,763 2,227,173 2,233,179 2,238,804 2,308,322 Total Expenditures1,655,693 1,647,295 2,187,698 1,709,699 2,497,347 2,186,391 2,832,316 2,274,739 2,247,427 2,026,991 2,045,660 2,098,118 2,150,358 Revenues Over (Under) Expenditures121,959 205,434 (194,000) 354,956 (307,896) 36,431 (597,019) (45,607) (19,664) 200,183 187,519 140,686 157,964 Cash Available at Year End 758,716 2,459,645 2,265,645 2,620,601 2,312,705 2,349,136 1,752,117 1,706,510 1,686,846 1,887,029 2,074,548 2,215,234 2,373,198 Cash Available Percentage46.06% 112.43% 132.52% 104.94% 105.78% 82.94% 77.02% 75.93% 83.22% 92.25% 98.88% 103.02%17Uninsured Loss Fund - This fund covers self-insured workers comp claims and liability claim deductiblesTotal Revenues113,119 73,188 37,000 58,000 58,877 59,544 60,244 59,862 58,249 56,484 54,561 52,472 50,209 Total Expenditures205,105 122,436 184,495 170,982 155,511 160,177 164,982 169,932 175,030 180,280 185,689 191,259 196,997 Incr/(Decr) in Fund Balance(91,986) (49,248) (147,495) (112,982) (96,634) (100,633) (104,738) (110,069) (116,781) (123,796) (131,128) (138,787) (146,789) Fund Balance - Ending 731,293 682,045 534,550 421,568 324,934 224,301 119,563 9,493 (107,288) (231,084) (362,212) (500,999) (647,788) Fund Balance Percentage597.29% 369.68% 312.64% 271.08% 202.86% 135.95% 70.36% 5.42% -59.51% -124.45% -189.38% -254.32%Study Session Meeting of August 8, 2011 (Item No. 2) Subject: 2012 Budget DiscussionPage 91 Meeting Date: August 8, 2011 Agenda Item #: 3 Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Freight Rail – Letter from Hennepin County. RECOMMENDED ACTION: None at this time. POLICY CONSIDERATION: The purpose of this agenda item is to discuss how to respond to the July 15, 2011 letter from Hennepin County Commissioners Peter McLaughlin and Gail Dorfman to Mayor Jacobs proposing HCRRA and City staffs meet to discuss freight rail. BACKGROUND: This topic was on the July 25, 2011 Study Session agenda and was continued to the August 8th Study Session. A copy of the letter is attached. In the letter the County proposes that HCRRA staff and City Staff meet essentially to identify ways to move forward with freight rail mitigation and potentially crafting some form of document to formalize an agreement between the County and the City. The letter specifically references reviewing the City Resolution (11-058) which updated the City’s position on freight rail; the “Area C mitigation” items in the MN&S EAW; and, the reference in MNDOT’s Findings of Facts on the MN&S EAW that “…HCRRA will work with the City of St. Louis Park and project stakeholders to review and evaluate feasible and prudent mitigation measures”. The purpose of this agenda item is to discuss how best to respond to the County’s letter. As background information and context for that discussion a brief update on freight rail related topics is provided below. While the process for a decision on the permanent route for TC&W trains is still not completely known, it is clear that Hennepin County and TC&W will likely play key, if not the key roles in making a decision. Hennepin County is a key decision maker because it owns the rights-of-way in which TC&W operates today; and, TC&W is also a key decision maker because it must agree to be relocated from its current route. Both of these entities are continuing to work on the freight rail routing issue. It is staff’s understanding that Hennepin County will be considering all of the study and analysis that has been done to date on the freight rail routing issue and may make a determination as to which route they believe is the best route for TC&W trains at its meeting on Tuesday, August 16th. Hennepin County staff is preparing the analysis for the County Board’s consideration at that meeting. TC&W is hiring its own design engineering expertise to work with Hennepin County on refining the proposed MN&S concept plan in order to find a solution that works for both TC&W and the County. Regarding the SWLRT project, there is no news as yet regarding authorization from the Federal Transit Administration (FTA) to proceed with Preliminary Engineering (PE), nor is there a date Study Session Meeting of August 8, 2011 (Item No. 3) Page 2 Subject: Freight Rail – Letter from Hennepin County established for the release of the Draft Environmental Impact Statement (DEIS). It had been expected that authorization to proceed with PE would be received by the end of July. Current indications from the FTA to the Met Council are that the authorization will come in August. The FTA has also indicated to Susan Haigh Chair of the Metro Council Board and the SW LRT Management Committee, that freight rail relocation is not an issue for authorization to proceed with PE, but clearly it will need to be addressed prior to Final Design, which would follow completion of PE. It should be noted that under state law formal “municipal consent” by each of the SW LRT corridor cities will be required prior to Final Design for the SW LRT project. The applicable statute is attached to this report. The Met Council is moving forward with the PE consultant selection process. They anticipate advertising a request for proposal (RFP) in September for the $100+ million in engineering services needed to complete the two year PE process. The SWLRT DEIS is still in the hands of the regional office of the FTA in Chicago. Once they are done with their technical review it will be followed with a legal review prior to its release for public comment. No date has been established for when the DEIS will be released, other than the Met Council is suggesting it will occur yet this year. Also attached to the staff report is the Freight Rail Alternatives Cost Comparison Table which was among the materials the City submitted as comments on the MN&S Study EAW. It is provided since, at its core, the letter from the County is about what the mitigation should be if TC&W were rerouted to the MN&S; and, the table provides a convenient summary of mitigation measures needed for both the MN&S and Kenilworth routes. It also provides a summary of the costs of each alternative. It is important to note that the numbers in the table are estimates and they are based on assumptions that may or may not prove to be accurate. Also important to note is that the estimates for the Kenilworth alternatives do not include any cost for reroute of the regional trail and the cost of acquisition is assumed to be the middle of the range of estimated land acquisition costs. It would not be too hard to imagine higher actual project costs. FINANCIAL OR BUDGET CONSIDERATION: Not applicable. VISION CONSIDERATION: This item is linked to the City’s Vision Strategic Direction that St. Louis Park is a committed to being a connected and engaged community. It is also related to the broader Vision elements about the variety of transportation modes, sidewalk and trails and environmental stewardship. Attachments: July 15, 2011 Letter from Hennepin County to Mayor Jacobs Light Rail Transit Design Plans Statute Freight Rail Alternatives Cost Comparison Table Prepared by: Kevin Locke, Community Development Director Approved by: Tom Harmening, City Manager Study Session Meeting of August 8, 2011 (Item No. 3) Subject: Freight Rail – Letter from Hennepin County Page 3 Study Session Meeting of August 8, 2011 (Item No. 3) Subject: Freight Rail – Letter from Hennepin County Page 4 1 MINNESOTA STATUTES 2010 473.3994 473.3994 LIGHT RAIL TRANSIT; DESIGN PLANS. Subdivision 1. [Repealed, 1989 c 339 s 24] Subd. 1a.Designation of responsible authority.For each proposed light rail transit facility in the metropolitan area, the governor must designate either the Metropolitan Council or the state of Minnesota acting through the commissioner of transportation as the entity responsible for planning, designing, acquiring, constructing, and equipping the facility. Notwithstanding such designation, the commissioner and the council may enter into one or more cooperative agreements with respect to the planning, designing, acquiring, constructing, or equipping of a particular light rail transit facility that provide for the parties to exercise their respective authorities in support of the project in a manner that best serves the project and the public. Subd. 2.Preliminary design plans; public hearing.Before final design plans are prepared for a light rail transit facility in the metropolitan area, the responsible authority and the regional railroad authority or authorities in whose jurisdiction the line or lines are located must hold a public hearing on the physical design component of the preliminary design plans. The responsible authority and the regional railroad authority or authorities in whose jurisdiction the line or lines are located must provide appropriate public notice of the hearing and publicity to ensure that affected parties have an opportunity to present their views at the hearing. The responsible authority shall summarize the proceedings and testimony and maintain the record of a hearing held under this section, including any written statements submitted. Subd. 3.Preliminary design plans; local approval.At least 30 days before the hearing under subdivision 2, the responsible authority shall submit the physical design component of the preliminary design plans to the governing body of each statutory and home rule charter city, county, and town in which the route is proposed to be located. The city, county, or town shall hold a public hearing. Within 45 days after the hearing under subdivision 2, the city, county, or town shall review and approve or disapprove the plans for the route to be located in the city, county, or town. A local unit of government that disapproves the plans shall describe specific amendments to the plans that, if adopted, would cause the local unit to withdraw its disapproval. Failure to approve or disapprove the plans in writing within 45 days after the hearing is deemed to be approval, unless an extension of time is agreed to by the city, county, or town and the responsible authority. Subd. 4.Preliminary design plans; council hearing.If the governing body of one or more cities, counties, or towns disapproves the preliminary design plans within the period allowed under subdivision 3, the council shall hold a hearing on the plans, giving the commissioner of transportation, if the responsible authority, any disapproving local governmental units, and other persons an opportunity to present their views on the plans. The council may conduct independent study as it deems desirable and may mediate and attempt to resolve disagreements about the plans. Within 60 days after the hearing, the council shall review the plans and shall decide what amendments to the plans, if any, must be made to accommodate the objections presented by the disapproving local governmental units. Amendments to the plans as decided by the council must be made before continuing the planning and designing process. Subd. 5.Final design plans.(a) If the final design plans incorporate a substantial change from the preliminary design plans with respect to location, length, or termini of routes; general dimension, elevation, or alignment of routes and crossings; location of tracks above ground, below ground, or at ground level; or station locations, before beginning construction, the responsible Copyright © 2010 by the Office of the Revisor of Statutes, State of Minnesota. All Rights Reserved. Study Session Meeting of August 8, 2011 (Item No. 3) Subject: Freight Rail – Letter from Hennepin County Page 5 2 MINNESOTA STATUTES 2010 473.3994 authority shall submit the changed component of the final design plans to the governing body of each statutory and home rule city, county, and town in which the changed component is proposed to be located. Within 60 days after the submission of the plans, the city, county, or town shall review and approve or disapprove the changed component located in the city, county, or town. A local unit of government that disapproves the change shall describe specific amendments to the plans that, if adopted, would cause the local unit to withdraw its disapproval. Failure to approve or disapprove the changed plans in writing within the time period is deemed to be approval, unless an extension is agreed to by the city, county, or town and the responsible authority. (b) If the governing body of one or more cities, counties, or towns disapproves the changed plans within the period allowed under paragraph (a), the council shall review the final design plans under the same procedure and with the same effect as provided in subdivision 4 for preliminary design plans. Subd. 6. [Repealed, 1993 c 353 s 20] Subd. 7.Council review.If the commissioner is the responsible authority, before proceeding with construction of a light rail transit facility, the commissioner must submit preliminary and final design plans to the Metropolitan Council. The council must review the plans for consistency with the council's development guide and approve the plans. Subd. 8.Metropolitan significance.This section does not diminish or replace the authority of the council under section 473.173. Subd. 9.Light rail transit operating costs.(a) Before submitting an application for federal assistance for light rail transit facilities in the metropolitan area, the Metropolitan Council must prepare an estimate of the amount of operating subsidy which will be required to operate light rail transit in the corridor to which the federal assistance would be applied. The estimate must indicate the amount of operating subsidy estimated to be required in each of the first ten years of operation of the light rail transit facility. If the commissioner of transportation is the responsible authority, the commissioner must provide information requested by the council that is necessary to make the estimate. (b) The council must review and evaluate the estimate developed under paragraph (a) with regard to the effect of operating the light rail transit facility on the currently available mechanisms for financing transit in the metropolitan area. Subd. 10.Corridor Management Committee.(a) The responsible authority must establish a Corridor Management Committee to advise the responsible authority in the design and construction of light rail transit in each corridor to be constructed. The Corridor Management Committee for each corridor shall consist of the following members: (1) one member appointed by each city and county in which the corridor is located; (2) the commissioner of transportation or a designee of the commissioner; (3) two members appointed by the Metropolitan Council, one of whom shall be designated as the chair of the committee; (4) one member appointed by the Metropolitan Airports Commission, if the designated corridor provides direct service to the Minneapolis-St. Paul International Airport; and (5) one member appointed by the president of the University of Minnesota, if the designated corridor provides direct service to the university. Copyright © 2010 by the Office of the Revisor of Statutes, State of Minnesota. All Rights Reserved. Study Session Meeting of August 8, 2011 (Item No. 3) Subject: Freight Rail – Letter from Hennepin County Page 6 3 MINNESOTA STATUTES 2010 473.3994 (b) The Corridor Management Committee shall advise the responsible authority on issues relating to environmental review, preliminary design, preliminary engineering, final design, implementation method, and construction of light rail transit in the corridor. Subd. 11. [Repealed, 1998 c 404 s 84] Subd. 12. [Repealed, 1999 c 230 s 46] Subd. 13. [Repealed, 2008 c 287 art 1 s 126] Subd. 14.Transfer of facility after construction.If the commissioner of transportation is the responsible authority for a particular light rail transit facility, the commissioner must transfer to the Metropolitan Council all facilities constructed and all equipment and property acquired in developing the facility upon completion of construction. History:1987 c 405 s 2; 1989 c 339 s 3-6; 1991 c 291 art 4 s 9; 1993 c 353 s 7-15; 1994 c 628 art 3 s 99; 1997 c 7 art 2 s 59; 1998 c 404 s 57-59; 1999 c 230 s 40-42; 2000 c 260 s 68; 2008 c 287 art 1 s 104; 2010 c 382 s 87 Copyright © 2010 by the Office of the Revisor of Statutes, State of Minnesota. All Rights Reserved. Study Session Meeting of August 8, 2011 (Item No. 3) Subject: Freight Rail – Letter from Hennepin County Page 7 MNS Base planKenilworth Base planMNS - Robust MitigationKenilworth Robust MitigationBase76,672,000$ 55,000,000$ 76,672,000$ 55,000,000$ Construction71,172,000$ 30,000,000$ 71,172,000$ 30,000,000$ property acquisition (1)5,500,000$ 25,000,000$ 5,500,000$ 25,000,000$ mitigationLevel 1included in baseincluded in baseincluded in baseincluded in basea-track improvements/upgradesincluded in baseincluded in baseincluded in baseincluded in baseb-mandatory environmental req'tsincluded in baseincluded in baseincluded in baseincluded in basec-WQZincluded in baseincluded in baseincluded in baseincluded in based-Fencing & signageincluded in baseincluded in baseincluded in baseincluded in basee-Elimination of CP tracks east of Wooddaleincluded in SWLRTincluded in SWLRTincluded in SWLRTincluded in SWLRTmitigation Level 2not includednot included49,125,000$ 25,060,000$ f-Improvements to reroute coal trains (2)not includednot included2,500,000$ 2,500,000$ g-Removal of switching wye (3)not includednot included2,500,000$ 2,500,000$ h-Connection to MN&S south (4)not includednot included7,000,000$ 7,000,000$ i-rail lubricatorsnot includedNA45,000$ NAj-concrete ties (vibration reduction)not includedNA30,000$ NAk-grade separated Hwy 7 frontage rdnot includedNA800,000$ NAl-Create 100 ft min. width corridor in SF area (5)not includedNA18,000,000$ NAm-Pedestrian overpass at Dakota avenue (6)not includedNA2,500,000$ NAn-Pedestrian underpass to Dakota Park (27th)not includedNA100,000$ NAo-Louisiana/Hwy 7 Interchangenot includedNA10,500,000$ NAp-mitigation for sound and vibration at SLP HSnot includedNA50,000$ NAq-Pedestrian bridge over Hwy 7 at MN&S (7)not includedNA5,000,000$ NArRoxbury Park underpass100,000$ s-grade separated Beltline Blvd (8)10,560,000$ t-pedestrian overpass at Wooddale avenue (9)2,500,000$ SWLRT Cost AdjustmentsNAto be determinedNAto be determined-Relocation of regional trailNAto be determinedNAto be determined-Modifications to LRT stations to accommodate freight railNAto be determinedNAto be determined-Crash walls where LRT and freight rail are tightly spacedNAto be determinedNAto be determinedGrade separation of LRT at WooddaleNAto be determinedNAto be determinedTotal cost76,672,000$ 55,000,000$ 125,797,000$ 80,060,000$ Notes:1) Acquisition costs for the Kenilworth alternative estimated to be between $5,000,000 and $40,000,000. Partial acquistion of $20,000,000 is used for purposes of this table.2)Range of costs for coal train rerouting is $1,500,000 - 2,500,0003)range of costs for way removal is $1,500,000 to 2,500,0004)cost estimates for the connection south assume wye removed completely5)range of costs for widening corridor estimated to be $15-18,000,0006)Range of costs for ped bridge estimated to be $1,500,000 - 2,500,0007)Range of costs for ped bridge over Hwy 7 estimated to be $2,500,000 - 5,000,0008)Range of costs for grade separated crossing at Beltline is $8,640,000 to 10,560,0009)Range of costs for a ped bridge over the freight rail tracks at Wooddale Avenue estimated to be $1,500,000 -$2,500,000. Freight Rail AlternativesCost Comparison TableStudy Session Meeting of August 8, 2011 (Item No. 3) Subject: Freight Rail – Letter from Hennepin CountyPage 8 Meeting Date: August 8, 2011 Agenda Item #: 4 Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: St Louis Park Citizen Award/Recognition Program. RECOMMENDED ACTION: Staff desires direction as to the Council wishes on this matter. POLICY CONSIDERATION: Does Council need any additional information regarding this topic? Does the Council desire staff to develop an award program to recognize citizens in the community? BACKGROUND: Mayor Jacobs and Councilmember Mavity requested time at a Study Session to discuss the idea of some type of award or recognition program to recognize people for their contributions to the community. To help with this discussion, we have included examples of types of awards and recognition currently in place for our city and examples of some programs from other cities. If a program is to be developed, criteria will need to be determined, such as:  What is being recognized (individual, group, organization, business, etc.)?  How often does this happen (annually, same time each year)?  Is residency required?  What are the criteria to be nominated?  How many are recognized?  How are nominations collected and who reviews?  Who determines the final selection?  What is the name of the award and what is awarded?  Other details FINANCIAL CONSIDERATION: Not applicable. VISION CONSIDERATION: Not applicable. Attachment: Recognition Award Program Examples Prepared by: Nancy Deno, Deputy City Manager/HR Director Approved by: Tom Harmening, City Manager Study Session Meeting of August 8, 2011 (Item No. 4) Page 2 Subject: St. Louis Park Citizen Award/Recognition Program RECOGNITION AWARD PROGRAM EXAMPLES Current St. Louis Park Recognition Programs  Human Rights Award: Annual recognition coordinated by Police Department and Human Rights Advisory Board.  Evergreen Award (best landscaping): Annual recognition coordinated by Park and Rec and their Advisory Board.  Citizen Commendations: Issued by Police and/or Fire based on circumstance.  Board and Commission Recognition: Certificates are presented by Council to outgoing Commissioners at a Council meeting along with a Proclamation being read to show appreciation. Commission Liaisons also recognize Commissioners at their individual meetings and a recognition event is held occasionally.  Volunteer Recognition.  Caring Youth Award: City is a partner on this with School District, Children First, Benilde St. Margaret, Jewish Community Center, Park Nicollet and the faith community.  Get Caught Recycling: Recognition of one resident per month for recycling. Coordinated by Public Works. Programs in Other Cities (May, 2011) Burnsville: Community Builder Award The City Council recognizes individuals, groups, or businesses that have made a contribution that builds community; performed outstanding acts of bravery; or made a lasting impact on the quality of life in the City of Burnsville and significantly enhanced Burnsville's sense of community.  Examples of community building include environmental stewardship, improving neighborhoods, volunteerism, youth leadership, and events and projects that build community pride and spirit. These individuals, groups, or businesses may be nominated for a Community Builder Award by filling out the application on their website.  Awarded annually; nominations turned in by first week in September.  Council reviews and gives awards out at second meeting in October (October 16, 2011). Minnetonka: Community Action Recognition Award Program Neighborhood joining to clean up, group plant a garden to change an eyesore, or business providing special program for youth.  Nominations are received by website.  Recognition by Council with a certificate of appreciation, recognized in the City newsletter and at their annual open house. Edina: Annual “Volunteer Recognition” Program where many local organizations recognize one of their participants at an event held by the City and at that time the Mayor recognizes several citizens.  Possible dates for event submitted to Council in December to approve an event date.  Packets sent out beginning of new year to community organizations and commissions who typically participate or have indicated an interest. Packets include a cover letter from the City Manager, Mayor’s Award nomination form, participation form, attendance form, and list of previous Mayor’s Award recipients. Study Session Meeting of August 8, 2011 (Item No. 4) Page 3 Subject: St. Louis Park Citizen Award/Recognition Program  The event serves a dual purpose: 1. It provides the platform for organizations to honor their own special volunteer(s) with their own dollars used for whatever type of award they choose. 2. It honors the recipients of six Mayor’s Awards, having received nominations throughout the community.  There is a $20 fee to attend the event. Hearty hors d’oeuvres and lemonade are served.  The City’s expenses are: 1. Mayor’s Awards, which were jade crystal paperweights with the City logo and etched award description ($55). 2. The Mayor’s Award recipients are guests. 3. A person plays the grand piano in the center of the room from 4:30 to 5:30 (event starts at 5:00, program begins at 5:30). 4. Programs placed at each place on round tables. 5. A small portion of the food expense.  Certificates in folders are also given to each of the Mayor’s Award recipients. Richfield: Outstanding Citizen Award The Human Rights Commission does a yearly search for someone to receive the “Gene & Mary Jacobsen” Outstanding Citizen Award to recognize outstanding community service, a commitment to human rights, or improving the community and making it a better place for all.  Letters are sent to community leaders and nominations are accepted until April 30.  The Commission reviews the nominations and presents the award at a Council Meeting in June. Cities with No Citizen Award Program Brooklyn Center, Bloomington, Plymouth, New Hope Other City of Crystal does not have a formal program; however, as they hear about things residents have done that deserve recognition, staff lets Council know and a certificate is presented to them at a Council Meeting. Meeting Date: August 8, 2011 Agenda Item #: 5 Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Mayor, City Council and Economic Development Authority Compensation. RECOMMENDED ACTION: Council is asked to notify staff if they’d like to change the compensation levels for Mayor, City Council and Economic Development Authority members. POLICY CONSIDERATION: Does Council wish to change the compensation of Mayor, Council or EDA members? BACKGROUND: Councilmember Omodt has requested that this item be discussed at a Study Session. The information below was submitted as a report for the June 27, 2011 meeting. Minnesota Statute 415.11 states that Council can set their own salaries in such amount that they deem reasonable. Any increases to salaries must take effect after the next municipal election but any decreases to salaries can take effect anytime. A history of Mayor, Council and EDA salaries: Year Council Mayor EDA EDA President 2010-Present $6,807 $11,796 $4,299 $4,299 2008-09 $7,165 $12,417 $4,299 $4,299 2006-07 $7,165 $10,985 $4,299 $5,731 2002-05 $6,365 $ 9,760 $3,819 $5,092 2000-01 $6,000 $ 9,000 $3,600 $4,800 1985-99 $4,800 $ 7,200 $2,400 $3,600 As a reminder, Council decreased their salaries by 5% effective January 1, 2010. Other metro area suburbs with a population between 25,000 – 90,000 have salaries as shown in the table below: Mayor/Council Salary Survey – June, 2011 City Mayor Salary Council Salary Andover $ 9,500 $ 7,500 Apple Valley $ 11,220 $ 8,028 Blaine $ 13,632 $ 10,000 Bloomington $ 26,400 $ 12,396 Brooklyn Center $ 11,166 $ 8,549 Brooklyn Park $ 17,100 $ 11,400 Burnsville $ 12,000 $ 8,400 Study Session Meeting of August 8, 2011 (Item No. 5) Page 2 Subject: Mayor, City Council and Economic Development Authority Compensation City Mayor Salary Council Salary Coon Rapids $ 14,000 $ 12,250 Cottage Grove $ 9,216 $ 6,780 Eagan $ 13,624 $ 10,005 Eden Prairie $ 9,900 $ 7,500 Edina $ 10,348 $ 7,758 Fridley $ 10,531 $ 8,650 Inver Grove Heights $ 9,000 $ 7,000 Lakeville $ 9,996 $ 8,664 Maple Grove $ 14,500 $ 12,500 Maplewood $ 12,302 $ 10,827 Minnetonka $ 12,000 $ 9,000 Plymouth $ 14,000 $ 10,146 Richfield $ 9,980 $ 7,746 Roseville $ 9,300 $ 7,020 Shakopee $ 7,854 $ 6,715 Shoreview $ 9,060 $ 6,720 Woodbury $ 8,520 $ 6,540 AVERAGE $ 11,881.21 $ 8,837.25 St. Louis Park $ 11,796 $ 6,807 St. Louis Park w/ EDA $ 16,095 $ 11,106 What are the next steps?  Council will let staff know if there is to be a change in compensation.  If there is to be a change to Mayor and/or Council salaries, a Public Hearing along with 1st and 2nd readings are required to pass an ordinance to make the change effective. This must be done prior to the next election if an increase is desired, but can be done anytime if compensation is decreased.  If there is to be a change to EDA Commissioner and/or EDA President salaries, a resolution is required to make the change effective. FINANCIAL OR BUDGET CONSIDERATION: Funds for Mayor and Council salaries are in the general fund. Funds for EDA Commissioner and President salaries are from the EDA (non-general fund). VISION CONSIDERATION: Not applicable. Attachments: None Prepared by: Ali Fosse, HR Coordinator Reviewed by: Nancy Deno, Deputy City Manager/HR Director Approved by: Tom Harmening, City Manager Meeting Date: August 8, 2011 Agenda Item #: 6 Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Communications/Meeting Check-In (Verbal). RECOMMENDED ACTION: Not Applicable. POLICY CONSIDERATION: Not Applicable. BACKGROUND: At every Study Session, verbal communications will take place between staff and Council for the purpose of information sharing. FINANCIAL OR BUDGET CONSIDERATION: Not Applicable. VISION CONSIDERATION: Not Applicable. Attachments: None Prepared and Approved by: Tom Harmening, City Manager Meeting Date: August 8, 2011 Agenda Item #: 7 Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Project Update - Hwy 7 / Louisiana Avenue Interchange Project. RECOMMENDED ACTION: The purpose of this report is to update the Council on the recent planning and project development activities related to this project – Project No. 2012-0100. The City Council directed staff earlier this spring to periodically update the Council on the status of this project. POLICY CONSIDERATION: None at this time. Please let staff know of any comments or questions you might have. BACKGROUND: History The City’s Capital Improvement Program (C.I.P.) indentifies the Highway 7/Louisiana Avenue intersection as a priority improvement project. The proposed project will provide for the construction of a grade-separated interchange at Louisiana Avenue and Highway 7. The project also includes pedestrian and bicycle friendly improvements along with re-configuration of the frontage roads in order to improve access, safety, and traffic flow for both the Highway 7 corridor and Louisiana Avenue. This proposed improvement is essential in meeting long term transportation and safety needs of both Mn/DOT and the City. Phase 3 Activities Phase 3 activities include Preliminary Design and Environmental Assessment. The Environmental Assessment (EA) is nearing completion. Final approval of the EA has slowed due to the State shutdown. The EA is undergoing final review and acceptance by Mn/DOT and FHWA. Final approval of the EA is anticipated by mid-August. Phase 4 Activities Council authorized SEH, Inc. to begin Phase 4 activities, expected to cost $958,600, on April 4, 2011. Phase 4 activities, described as Final Design and Plan Preparation, include detailed engineering work to complete plans and specifications needed for bidding. The following is a list of tasks associated with this phase of the project:  Project Management  Public Involvement  Survey Work  Geotechnical Analysis  Drainage Design  Wetland Permitting  Roadway Design Study Session Meeting of August 8, 2011 (Item No. 7) Page 2 Subject: Project Update - Hwy 7 / Louisiana Avenue Interchange Project  Bridge Design  Construction Staging  Lighting  Aesthetic Design and Landscape Architecture Right-of-Way acquisition activities will be conducted during, but are not included in SEH Phase 4 activities. Right-of-Way acquisition activities, as needed, will be contracted for separately during Phase 4. SEH has completed 30 percent plans which are currently undergoing review at Mn/DOT and the City. Work is also occurring on construction staging plans. A preferred staging plan is developing which includes construction of a by-pass for Highway 7. A by-pass would consist of construction of temporary lanes just south of the current roadway alignment allowing both Highway 7 and Louisiana to remain open during all of the construction stages. However, left turns would be restricted at the intersection resulting in detours for those movements. Project Schedule The work to this point has been proceeding to allow for construction of the project to begin in the summer of 2012 (contingent on full project funding). A schedule summary is as follows:  April, 2011 – Begin Final Design (Phase 4 activity)  June 2, 2011 – Project Open House and Public Hearing on the Environmental Assessment  August, 2011 – EA completed and approved (concludes Phase 3 activities)  September - December 2011 – Right-of-Way Acquisition Process  January 2012 – Condemnation Initiated (only if needed)  January – March 2012 – Construction Plan Review/Revisions/Approval (Phase 4 activity)  March 31, 2012 – Federal Funding Sunset Date  May, 2012 – Advertise for Bids  June, 2012 – Open Bids  July, 2012 – Award Contract and Begin Construction Council can chose to slow down or to stop work on this project at any point or time. FINANCIAL OR BUDGET CONSIDERATION: SEH, Inc. Design Contract Summary Phase Contract Amount Cost to Date Status 1 & 2 $306,548.00 $296,420.77 Work Completed 3 $535,000.00 $454,872.68 85% Complete 4 $958,600.00 $41,893.71 4% Complete Total $1,800,148.00 $793,187.16 Funding Sources and Opportunities $7,630,000 in federal funds has been secured through the Met Council’s State Transportation Program Urban Grant solicitation. $594,000 has been secured through the Mn/DOT Municipal Agreement Program. Mn/DOT has also committed $1,000,000 in Access Management Funds towards the project. Study Session Meeting of August 8, 2011 (Item No. 7) Page 3 Subject: Project Update - Hwy 7 / Louisiana Avenue Interchange Project The estimated project costs and funding sources known at this time are: Project Costs Construction $16,500,000 Engineering $ 2,820,000 Right of Way $ 2,680,000 Total Costs $22,000,000 Funding Sources Federal (STP) Funds $7,630,000 City (20% match – undetermined source) $2,398,000 Mn/DOT Access Management $1,000,000 Mn/DOT Cooperative Agreement $ 594,000 Total Committed Funds $11,622,000 Unfunded Amount $10,378,000 Current funding for Phases 1 through 4 is coming from HRA levy proceeds which have been designated to pay for infrastructure improvements in redeveloping areas. A funding source for the City’s required match noted above or other possible city costs has not yet been determined. The HRA levy proceeds could be a logical source. Steps have and continue to be taken to secure the remaining funds needed for this project (the “unfunded” amount noted above). Staff has been notified that about $500,000,000 of federal funds are being made available through TIGER III grants. Applications will be solicited by the Federal Highway Administration later this year. Staff intends to apply for these funds as we have done each of the past two times. VISION CONSIDERATION: The following Strategic Direction and focus area has been identified by Council. St. Louis Park is committed to being a connected and engaged community. Focus will be on:  Promoting regional transportation issues and related dedicated funding sources affecting St. Louis Park including but not limited to Hwy. 100 and SWLRT. Attachments: None Prepared by: Jim Olson, Engineering Project Manager Reviewed by: Mike Rardin, Public Works Director Approved by: Tom Harmening, City Manager Meeting Date: August 8, 2011 Agenda Item #: 8 Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Project Update - Highway 100 Reconstruction Project. RECOMMENDED ACTION: None - the purpose of this report is to update Council on recent project activities and next steps. POLICY CONSIDERATION: None at this time. However, please inform staff of any questions comments or concerns that you might have. BACKGROUND: History - At the September 8, 2008 Study Session Council was provided information and an update regarding staff’s evaluation and investigation into improving north-south transportation options as identified in the Vision St. Louis Park process. A copy of the SEH Technical Memorandum, St. Louis Park TH 100 Underpass Study – Forecasting Methodology – Draft dated August 11, 2008 was also provided to the Council then. At the January 24, 2011 Study Session, City and Mn/DOT staff explained concepts B and C and answered questions regarding the proposed Highway 100 project. Council expressed an interest in concept C with a two way frontage road on the east side of Highway 100 south of Minnetonka Boulevard along with retention of the W. 27th Street entrance ramp to southbound Highway 100. In addition, the following issues were identified during the course of the Study Session discussion held on the 24th:  Determine impact on Toledo homes, if any; - i.e., construction limits, noise walls, acquisition.  Work with property owners on preference for noise walls or vegetated berms  Minimize cut through in neighborhoods and congestion on local streets  Keep a direct access to SB Highway 100 from Minnetonka Boulevard (make access as easy as possible)  Take existing n/s bike trail into account; how do we extend north to the North Cedar Lake Regional Trail?  Mitigate congestion on Highway 100 to reduce local traffic  Determine if frontage road traffic will stack up  What are the safety requirements/considerations?  Utica Avenue – what will be done north of Minnetonka Boulevard? (answer - this is up to the city)  How wide are bike lanes/sidewalks on Minnetonka bridge (answer - 12 feet)  Is any part of Webster Park being taken? (answer - no)  Does the bike/ped bridge on W. 26th remain? (answer - yes) Study Session Meeting of August 8, 2011 (Item No. 8) Page 2 Subject: Project Update - Highway 100 Reconstruction Project At the February 7, 2011 Study Session, staff informed Council that Mn/DOT is proposing to close the W. 27th Street entrance ramp to southbound Highway 100 for concepts B, C, and D. Staff presented City goals and criteria that could be considered in evaluating the Mn/DOT proposed concepts. Council expressed significant concern over the proposed closure of the W. 27th Street entrance ramp and requested staff to evaluate impacts and possible mitigation associated with that closure. Council also expressed a desire to discuss north - south transportation needs in the City and how they may relate to the proposed Highway 100 project. At the March 7th Study Session staff presented impacts (traffic projections or shifts and right of way implications) for the various W. 27th Street entrance ramp options associated with the Highway 100 reconstruction project. Since the ramp changes being considered have the potential to alter area access to and from Highway 100, shift traffic, and possibly necessitate changes to existing streets or construction of new streets in the immediate area, the City Council directed staff to conduct a meeting(s) to obtain area property owner input on the ramp options, traffic impacts, access needs, and possible street changes near the W. 27th Street ramp. At the April 11th Study Session Council was presented a report providing information regarding changes in Mn/DOT’s noisewall installation practice and how that new policy was expected to relate to the Highway 100 project. At the June 27th Study Session staff updated Council on results of the public involvement process and input that had been received regarding the W. 27th Street entrance ramp options under consideration. Council decided that Option D (revision of the W. 27th Street ramp by extending it south to Minnetonka Blvd as a separate southbound ramp merging with Highway 100 exit traffic on the east side of the Holiday Station) was their preferred choice. Council directed staff to convey their ramp preference to area residents and respond to comments, if any. In addition, Council informed staff they desired to solicit residents to sit on Mn/DOT’s proposed Noise Advisory Committee (NAC). Recent Events Ramp Option - during early July staff mailed a notice (attached) to all properties between Hwy 100 and Louisiana Ave and from Minnetonka Blvd north to the BNSF Railroad informing property owners of the results of the City’s public involvement process and Council’s preference for ramp Option D. No comments have been received by staff regarding the selection of this ramp option. Two comments were received - one regarding the need for noisewalls to mitigate traffic noise in the Birchwood Neighborhood area and the other to provide better signage to minimize driver confusion on Utica Avenue. Noise Advisory Committee (NAC) -, Councilmembers Sanger and Mavity have recommended the following residents be considered to fill positions on the Mn/DOT (NAC): Resident Neighborhood Brian Driscoll Triangle Sally Stewart Birchwood Nancy Klaber Birchwood Curt Peterson Fern Hill Mike Skarp Fern Hill Gary Reierson Fern Hill Vacant Sorenson Study Session Meeting of August 8, 2011 (Item No. 8) Page 3 Subject: Project Update - Highway 100 Reconstruction Project As can be seen above, a Sorenson Neighborhood representative has not yet been found to serve on the NAC. City Outreach staff will be utilized in an attempt to find a volunteer for this vacant position which is proposed to represent the area west of Highway 100 and south of Minnetonka Boulevard. City staff participating on the NAC will be Scott Brink and Meg McMonigal along with Council member Sanger. Summary and Next Steps Based on the lack of resident response to the notice mailed to area residents in July, it appears ramp Option D is acceptable to area property owners. So, staff will inform Mn/DOT that Council is interested in Mn/DOT pursuing concept C with enhancements (a two way frontage road on the east side of Highway 100 south of Minnetonka Boulevard and a one way southbound frontage road on the west side of Highway 100 south of Minnetonka Boulevard) and ramp Option D at the W. 27th Street entrance ramp. Staff will submit the above names for Mn/DOT NAC consideration the week of August 8th so Mn/DOT may begin to arrange for the expected future meetings. In summary, staff has identified the following steps in advancing this project: • City confirms Concept C (with enhancements) August 2011 as preferred concept • City informs Mn/DOT of selection of ramp option August 2011 • City submits persons for NAC representation August 2011 • Mn/DOT forms Noise Advisory Committee (NAC) August - September 2011 • Noise study and NAC meetings conducted September - December 2011 • Traffic Modeling / Operational Analysis performed August - September 2011 • Mn/DOT Staff Approves Geometric Layout November 2011 • Public Open House conducted November 2011 • Municipal Consent Approval Process December - February 2012 • Final Geometric Layout approved February 2012 • Mn/DOT Develops Construction Plans February 2012 - September 2015 and Specifications • Mn/DOT Opens Bids and Awards Contract November 2015 • Construction 2016 thru 2018 FINANCIAL OR BUDGET CONSIDERATION: None. VISION CONSIDERATION: The following Strategic Direction and focus area was identified by Council in 2007: Study Session Meeting of August 8, 2011 (Item No. 8) Page 4 Subject: Project Update - Highway 100 Reconstruction Project St. Louis Park is committed to being a connected and engaged community. Focus will be on:  Developing an expanded and organized network of sidewalks and trails.  Promoting regional transportation issues and related dedicated funding sources affecting St. Louis Park including but not limited to Highway 100 and SWLRT.  Evaluating and investigating additional north/south transportation options for the community. Attachments: Notice of Results of Public Process - 06.29.11 Prepared by: Michael P. Rardin, Public Works Director Reviewed by: Kevin Locke, Community Development Director Scott Brink, City Engineer Approved by: Tom Harmening, City Manager OVER ________________________________________________________________________________ 5005 Minnetonka Boulevard St. Louis Park, Minnesota 55416-2290 Phone: 952-924-2500 Fax: 952-924-2663 Hearing Impaired: 952-924-2518 Website: www.stlouispark.org NOTICE of RESULTS of the PUBLIC PROCESS HIGHWAY 100 PROPOSED W. 27TH STREET RAMP CLOSURE (June 29, 2011) Hopefully you have all heard that Mn/DOT has determined the W. 27th Street ramp must be closed, revised, or relocated in conjunction with the reconstruction of Highway 100 in St. Louis Park. They have stated that if this ramp is left as is, significant safety issues will arise. As a result, the City hosted an Open House on April 12th, a Birchwood Neighborhood Meeting on May 26th, and a Business Owner Meeting on June 1st to inform and obtain area property owner input about this. Various ramp options to mitigate the proposed ramp closure were presented at these meetings. The ramp changes being considered have the potential to alter area access to-and-from Highway 100, shift traffic, and possibly necessitate changes to existing streets or construction of new streets in the immediate area. Due to the various neighborhood needs, interests, and impacts along with the complexity of these options, staff and Council received a variety of comments on this matter. The following several themes were thought to be heard over the course of the past few months: 1. desire to keep the ramp as is 2. Highway 100 or Minnetonka Boulevard access at or near W. 27th Street is needed 3. need to eliminate traffic cutting through the neighborhood 4. do not increase traffic on interior neighborhood streets (Vernon, W. 27th Street, etc.) 5. do not allow trucks on interior neighborhood streets (Vernon, W. 27th Street, etc.) 6. current access to the commercial areas (W. 24th Street / Stephens Drive area as well as the new West End area ) is convoluted and undesirable 7. simple and direct routes are better 8. simple and direct access is better The Council considered the options available to them along with all the comments received at their Study Session on June 27th. Of the four (4) basic options available below (B-C-D-E), Council felt that Option D with no other local street changes (bolded below) best met area needs at this time: B. Deny (oppose) the closing of the ramp C. Agree to the closing of the ramp: a. with no other local street changes b. revise Utica Avenue at the south end so it becomes a two-way frontage road from Minnetonka Boulevard north to Stephens Drive D. Request the W. 27th Street access be retained (revised) by extending it south to Minnetonka Boulevard as a separate south-bound ramp merging with Highway 100 exit traffic on the east side of the Holiday Station: a. with no other local street changes b. revise Utica Avenue at the south end so it becomes a two-way frontage road from Minnetonka Boulevard north to Stephens Drive E. Request the ramp be closed and relocated to the north (to about W. 25½ Street area) - this new ramp would replace the existing W. 27th Street and Parkdale entrance ramps to Highway 100 which would be closed: a. with no other local street changes b. create a local street connection to allow neighborhood traffic to travel north to access this new ramp via W. 24th Street / Stephens Drive Study Session Meeting of August 8, 2011 (Item No. 8) Subject: Project Update - Highway 100 Reconstruction Project Page 5 NOTICE of RESULTS of the PUBLIC PROCESS - HIGHWAY 100 - June 29, 2011 ________________________________________________________________________________ 5005 Minnetonka Boulevard St. Louis Park, Minnesota 55416-2290 Phone: 952-924-2500 Fax: 952-924-2663 Hearing Impaired: 952-924-2518 Website: www.stlouispark.org c. revise Utica Avenue at the south end so it becomes a two-way frontage road from Minnetonka Boulevard north to Stephens Drive ++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ The following picture depicts Ramp Option D preferred by the City Council (W. 27th Street ramp extended south to Minnetonka Boulevard as a separate south-bound ramp merging with Highway 100 exit traffic on the east side of the Holiday Station. Utica Avenue remains a dead end street on the south end as it currently exists. A portion of the old exit ramp on the north side of the Holiday Station is converted into an access driveway to / from the station.) NEXT STEPS - based on City input, Mn/DOT will create a computer model simulating traffic operations for the overall project design. If operational deficiencies are identified, the proposed design will be revised as needed to correct them. Further information will be provided by the City to residents should this occur. Questions or comments regarding any of this should be directed to Mike Rardin during July by telephone at (952) 924-2551, by email at mrardin@stlouispark.org, or by mail at 5005 Minnetonka Boulevard., St. Louis Park, Minnesota 55416. This notice is for informational purposes only. Additional information regarding the project may be obtained from the City website at http://www.stlouispark.org/construction-updates/highway-100- reconstruction.html. Study Session Meeting of August 8, 2011 (Item No. 8) Subject: Project Update - Highway 100 Reconstruction Project Page 6 Meeting Date: August 8, 2011 Agenda Item #: 9 Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Semi-Annual Housing Programs Report. RECOMMENDED ACTION: The purpose of this report is to update to the Council on housing programs and activity. This report is informational and no action is required. POLICY CONSIDERATION: None at this time. Please let staff know of any comments or questions you might have. BACKGROUND: One of the recommendations from the 2003-05 Housing Summit was to provide policy makers a semi-annual report of housing programs and activity. New this year is the Executive Summary that provides a quick review of the detailed report. Most notable for 2011 is the continuing impact of current economic conditions on housing activity. The number of permits for remodeling is holding steady, though the valuation of jobs is decreasing. New construction and major single family expansion activity is down: only fourteen large single family homes are undergoing expansions; and there was a net gain of one new single family housing unit. No permits for other new residential construction (condos, townhomes, and apartments) were issued in the first half of the year, although construction of the Wooddale Pointe and West End Apartments is being planned. FINANCIAL OR BUDGET CONSIDERATION: Not applicable VISION CONSIDERATION: The city’s housing programs meet St. Louis Park’s Vision commitment to provide a well- maintained and diverse housing stock; and to incorporate and provide incentives for “green” building design; and provide affordable ownership opportunities. Attachments: Semi Annual Housing Programs Report - First Half 2011 Prepared: Kathy Larsen, Housing Programs Coordinator Approved by: Tom Harmening, City Manager Study Session Meeting of August 8, 2011 (Item No. 9) Page 2 Subject: Semi-Annual Housing Programs Report Semi- Annual Housing Programs Report – First Half 2011 EXECUTIVE SUMMARY The purpose of this report is to apprise City policy makers of housing program activity to date in 2011. The report provides historical trends, program descriptions and additional information. Below are key points of 2011, with details following this summary. 1. Remodeling Activity Residents are maintaining properties during the ongoing recession, sluggish housing and tight credit markets, but the scale of remodeling projects is smaller than previous years.  The number of major remodeling and maintenance permits is consistent with previous years - valuation of these permits is lower.  The number of expansions is down along with use of City incented loans which reflects less borrowing by residents.  Home Remodeling Fair and Tour attendance was at all time high; yet, the use of remodeling advisory and architectural design services is lower.  Energy Rebate use is increasing. 2. Affordable Home Ownership and Public Housing Update  The Live Where You Work homebuyer’s assistance program has served eight households, one in 2011.  Five Housing Improvement Areas (HIA) have been established since 2002. In 2011 construction was completed at Sunset Ridge, and two associations are working towards requesting HIAs.  Homes within Reach has provided affordable ownership for eight low income families to date, with one tax forfeited property being rehabbed for occupancy this year.  Habitat for Humanity will be purchasing a blighted property and building a home.  The SLP Housing Authority Update shows current occupancy and waiting lists are at traditional levels. 3. Housing Matrix  New residential construction is slow with one net single family home added from the three new homes permitted. There were no multifamily units permitted in 1st half 2011.  The increase in non-homesteaded condos/townhomes is continuing. This number has increased from 369 in 2008/2009 to 862 in 2011. Of these units about 30% have rental licenses and the remainder are likely second homes, in foreclosure, for sale, or investor owned.  The Met Council revised the affordable housing guideline; housing is affordable to households with incomes at or below 60% median area income, ($49,600 family of four) paying 30% percent of their income for housing costs whether renting or owning. The previous guideline was 50% MAI for rental, and 80% MAI for ownership. Consequently, there are fewer owner occupied units and more rental units considered affordable. 4. Related Issues  The foreclosure rate is slowing slightly from 2010 level.  Louisiana Court refinancing and capital improvement project on track. Study Session Meeting of August 8, 2011 (Item No. 9) Page 3 Subject: Semi-Annual Housing Programs Report 1. REMODELING ACTIVITY Residential permitted activity measures all remodeling activity, not just City incented activity; this section shows historical trends of remodeling activity based on remodeling permit data. Permit Trends  Permit Types: 2005 - 1st Half 2011 Based on the both the number and types of permits issued in 2011, it becomes apparent that home addition activity continues to slow while major remodels and general maintenance are continuing at previous years’ rates. The bump in roofing permits reflects a storm earlier this spring. Table 1. Remodeling Permit Types Remodeling Permit Type 2005 2006 2007 2008 2009 2010 1st Half 2011 Addition Residential 55 86 102 89 55 40 14 Major Remodels 45 50 50 46 50 53 23 Alteration Residential 471 517 785 797 971 869 458 Reroof Only 202 216 355 4828 845 201 229 Reside Only 85 66 84 573 332 117 38  Permit Valuation Activity 2005 through First Half 2011 The 201l valuation for above remodeling activities is lower than the previous four years, and if adjusted for inflation lower than 2005-2006 valuation amounts. While the number of permits is consistent, the total valuation of remodeling related permits is lower. The data reflects anecdotal experience that residents are making necessary improvements, but not more costly improvements. The chart below shows historical remodeling permit valuation for additions, major remodels, basic maintenance, re-roofs, and siding. Chart 1. Permitted Residential Remodeling Improvements: 2005 - 1st Half 2011 Residential Remodeling Permit Valuation by Year $23 $7.5 $17 $14 $15 $68 $27 0 20 40 60 80 2005 2006 2007 2008 2009 2010 1st Half 2011Millions YearPermit Valuation $ Study Session Meeting of August 8, 2011 (Item No. 9) Page 4 Subject: Semi-Annual Housing Programs Report City Housing Improvement Services, Loans Trends and Program Descriptions Architectural Design and Remodeling Advisor Services Trend Use of the services is slow in 2011; thirty-eight remodeling advisor visits and eight architectural design consults have been conducted as illustrated in the chart. Chart 2. Design Consults & Remodeling Advisor Visits Technical Advisory Services 2005- 1st Half 2011 68 102 62 48 32 30 8 221 157 179 130 126 89 38 0 50 100 150 200 250 2005 2006 2007 2008 2009 2010 1st Half 2011YearNumber of VisitsArchitect Services Remodeling Advisor  Architectural Design Service Description This service provides an architectural consultation for residents to assist with brainstorming remodeling possibilities and to raise the awareness of design possibilities for expansions. Residents select an approved architect from a pool developed in conjunction with the Mn Chapter of the American Institute of Architects. All homeowners considering renovations are eligible for this service regardless of income, however to ensure committed participants, residents make a $25 co-pay. Resident surveys not only provided ideas to refine the program, but indicated a high level of satisfaction with the service.  Remodeling/Rehab Advisor The intention of this service is to help residents improve their homes (either maintenance or value added improvements) by providing technical help before and during the construction process. All homeowners are eligible for this service regardless of income. Resident surveys indicated that homeowners valued the service and would recommend it to others. The City contracts with the Center for Energy and Environment (CEE) for this service. Home Remodeling Fair and Tour Trend Both the Home Remodeling Fair and Tour attracted as many residents as ever, between 396 – 500 residents visited each of the six tour homes. The Fair attendance exceeded 2,000 attendees and emphasized cost effective DIY projects.  Annual Home Remodeling Fair Description The cities and community education departments of St. Louis Park, Hopkins, Minnetonka and Golden Valley co-sponsor the fair. The fair provides residents an opportunity to attend Study Session Meeting of August 8, 2011 (Item No. 9) Page 5 Subject: Semi-Annual Housing Programs Report seminars, talk with vendors and city staff about permits, zoning, home improvement loans, and environmental issues related to remodeling. The fair is now a self-sustaining event where vendor registration fees cover the costs.  Home Remodeling Tour Description The Tour’s goal is to provide residents hands-on examples of remodeling and expansion projects of typical St. Louis Park housing, to provide ideas, inspiration and information. City Loan Trends The first chart shows that the number of discount loans, (eight) in 2011 has dropped significantly from previous years. In 2010 federal stimulus of tax credits and energy saver rebates bumped loan use and ended in 2010. The current use of discount loans reflects the reluctance of owners to take on additional housing debt. The number of Move-Up loans (four) is on pace with 2010, and lower than during the mid 2000’s. The table shows the participation rate of residents making expansions and use of the Move-Up loan, where although the total number of additions has slowed, the rate of residents expanding their homes and using the Move-Up loan remains consistent at just under 25%. Chart 3. City Loans Move Up Loans 2005 - 1st Half 2011 7 27 27 18 17 9 4 76 88 50 55 52 64 8 0 25 50 75 100 2005 2006 2007 2008 2009 2010 1st Half 2011YearNumber of LoansMove up loans Discount loans Table 2. Participation Rate - Use of Move-Up Loans and Home Additions by Year Year 2005 2006 2007 2008 2009 2010 1st Half 2011 Total # Move-Up Loans 7 27 27 8 17 9 4 100 # Permitted Additions 55 86 102 89 55 40 14 441 Participation Rate of Move Up Loans 13% 31% 26% 20% 31% 23% 29% 23% Study Session Meeting of August 8, 2011 (Item No. 9) Page 6 Subject: Semi-Annual Housing Programs Report  Discount Loan Program Description This program encourages residents to improve their homes by “discounting” the interest rate on the Minnesota Housing Finance Agency (Mn Housing) home improvement loans. Residents with incomes of $67,120 or less qualify for a greater discount than those with incomes of $95,150 or less. Eligible improvements include most home improvement projects with the exception of luxury items such as pools and spas. The City contracts with CEE for loan administration. Implementation of discounting of MHFA loans began in late 1999 as a pilot project. Successful marketing efforts have led the City to be third among all Minnesota cities to use the MHFA loans, only exceeded by Minneapolis and St. Paul.  Move – Up Transformation Loan Description Since 2006, 23% of the major remodeling projects completed by residents have been incented using the Move-Up Loan. The purpose of this loan is to encourage residents with incomes at or below 120% of median area income ($99,240 for a family of four) to expand their homes. The program provides deferred loans for 25% of the applicant’s home expansion project cost, with a maximum loan of $25,000. Loan repayment at 0% interest is deferred until the home is sold - if the resident remains in the home for 30 years, the loan will be forgiven. This in effect establishes a revolving loan pool which will continue to fund future expansions. This loan requires significant upfront work by the residents, from deciding on the scope of the project to selecting contractors. Loan guidelines are:  Only residents making significant expansions are eligible. The minimum project cost must exceed $35,000.  The maximum loan amount is $25,000.  The loan has 0% interest with a carrying cost fee of 3% paid by the borrower which covers the lender’s administrative fee. Green Remodeling Program Trend In the first half of 2011, 38 residents used the Energy Rebates where the city provides a match of 50% of gas and electric utility rebates for energy efficient furnaces, water heaters and air conditioners. In 2010, 42 residents received rebates Table 3. Number of Energy Efficient Rebates by Year Year 2009 2010 1st Half 2011 # Rebates 22 42 38  Green Remodeling Program Description The green remodeling program helps residents remodel green by providing technical and financial assistance. The Green Remodeling program has been expanded to extend the “green” discount incentive to residents using the state’s Energy Loan that includes qualifying energy improvements. MN Housing funds are being leveraged to provide the discounted loan. Summary of Move-Up Activity Costs 2005-1st Half 2011 Historically for every dollar the City has invested in move-up and discount loans, technical and design services, and administrative costs, residents have been investing five dollars of their own money. This pattern of 1:5 has been relatively consistent since the City began implementing loan programs and services for residents. In 2010 and 2011 this ratio changed slightly to every dollar the city expends, residents spend five and a half dollars. Study Session Meeting of August 8, 2011 (Item No. 9) Page 7 Subject: Semi-Annual Housing Programs Report In 2011, the City invested approximately $99,200, which has leveraged $555,000 worth of private improvements. The following table shows City investment in the Move-Up Programs since 2005. Table 4. Move Up Services and Costs 2005 – 1st Half 2011 2005 2006 2007 2008 2009 2010 1st Half 2011 Service # City Cost # City Cost # City Cost # City Cost # City Cost # City Cost # City Cost Move Up Loan 7 $182,806 27 $591,264 27 $620,000 18 $330,937 17 $329,650 9 $209,769 4 $84,617 Discount Loan 76 $45,636 88 $186,205 50 $74,000 55 $114,129 52 $106,000 64 $86,263 8 $7,993 Architect Design Service 68 $15,300 102 $22,950 62 $12,400 49 $11,025 12 $7,200 30 $6,750 8 $1,800 Remodeling Advisor 221 $28,730 157 $20,410 179 $23,270 130 $16,900 126 $16,380 89 $11,510 38 $4,940 TOTAL 372 $272,472 374 $820,829 318 $729,670 252 $472,991 207 $459,230 192 $314,292 58 $99,200 2. AFFORDABLE HOME OWNERSHIP, COMMUNITY DEVELOPMENT BLOCK GRANTS AND PUBLIC HOUSING UPDATE Live Where You Work The Live Where You Work Homebuyer Assistance Program began in spring 2009. The goal is to promote home ownership within the City among employees of St. Louis Park businesses. The program provides homebuyer assistance to eligible employees in the form of a deferred loan that aid the employee in purchasing a home in the city. The city provides a deferred loan of $2,500 to an eligible employee. An additional $1,000 is provided to employees purchasing vacant lender owned foreclosed properties. Employers are invited to contribute a matching or lesser amount to the City’s contribution. The deferred loan will be forgiven after 3 years if the employee continues to work for the employer and meets other qualification requirements. The City contracts with CEE to assist residents/employees in applying for a deferred loan. One participant has used this program in the 2011, for a total of eight participants to date. Housing Improvement Area (HIA) The HIA is a finance tool to assist with the preservation of the city’s existing housing stock. An HIA is a defined area within a city where housing improvements are made and the cost of the improvements are paid in whole or in part from fees imposed on the properties within the area. The Association borrows low interest money from the City; permanent, common area improvements are completed; and unit owners repay the loan through fees imposed on their properties, and collected with property tax payments. The first HIA was established in 2002, to date, five HIA’s have been established and over $8,000,000 worth of improvements have been made to 792 units. Two associations are currently considering requesting the City establish HIAs; the Greensboro Square and Westwood Villa Associations. Study Session Meeting of August 8, 2011 (Item No. 9) Page 8 Subject: Semi-Annual Housing Programs Report Community Development Block Grant (CDBG) Activity completed in 2011 was funded with 2010 CDBG funds. Approximately $180,000, funded improvements to the SLP Housing Authority homes, the single family low-income homeowner’s emergency repair and loan programs and the water main project involving both Perspectives and PPL at Louisiana Court. Funding levels were cut for 2011 to $186,000 and additional cuts are anticipated for 2012. West Hennepin Affordable Housing Land Trust, also known as Homes Within Reach (HWR). Homes within Reach is a program of West Hennepin Housing Land Trust that purchases homes and sells them to low income homeowners. Buyers pay for the cost of the building only and lease the land for 99 years. St. Louis Park funds are leveraged with Met Council and Hennepin County HOME and AHIF funds. HWR administers this activity and has purchased eight homes in the city that have been sold to low income families. Currently the tax forfeited property at 2944 Brunswick is undergoing rehab. 3. HOUSING MATRIX In 2009 the City Council adopted into the City’s Comprehensive Plan its housing goals that evolved from the 2003-05 Housing Summit. One of the strategies is to provide a matrix showing existing housing by type including detached/attached, owner/rental, family/senior, and affordable/market rate and goals. The matrix is a guide to evaluate future housing development proposals. The attached matrix is updated semi-annually and presented to the City Council, Housing Authority and Planning Commission. It shows at a glance the numbers and percentages of: housing types, tenure (owner or rental), affordable units, senior designated units and large single family homes. 2011 Highlights  Again in 2011, it is notable that there was a net gain of only one housing unit – the same as 2010. While three new single family homes were constructed, two were demolished; both these tear-downs were replaced with larger homes. No new multifamily units have been “added” in 2011, although plans are proceeding for the Wooddale Point and West End Apartments.  Fourteen permits were issued for single family home expansions.  A notable increase in the number of non-homesteaded condos/townhomes began in 2010, and is continuing in 2011 as shown in the table below. This increase reflects condo foreclosures, the difficulty of selling condos when the lending market for modest valued condos is tight, and reluctance of owners to sell with the depressed market values of condos. About 30% of the units have rental licenses, and the remainder are likely to be a combination of second homes, in foreclosure, for sale, or investor owned. Table 5. Non – Homesteaded Condos and Townhomes Increasing Since 2009 Year 2009 2010 1st Half 2011 Total Number 368 676 862 Study Session Meeting of August 8, 2011 (Item No. 9) Page 9 Subject: Semi-Annual Housing Programs Report  The number of non-homesteaded single family detached homes dropped from 800 to 775 so far this year but is still higher than in the mid 2000s.  The City’s historic ratio of 60% owner occupied units is being impacted by the shift of existing condo/townhome and single family detached units from ownership to non- homesteaded status. This increase of non-homesteaded units now results in 59% of the total housing units being owner occupied. Large Single Family Homes One of the City’s housing goals is to increase the number of larger homes available in the city. The following charts illustrate expansion and new construction activity since we began tracking this in 2005. From 2005 to present day, 483 large single family homes have been added to the City’s housing stock. In 2011, 3 new large homes have been added and 14 existing homes have been significantly expanded. Chart 4. Single Family New Construction and Expansions by Year SF Large Family Homes Added Through New Construction & Remodels 2005-1st Half 2011 5 4 9 11 10 8 3 57 86 102 79 55 40 14 0 20 40 60 80 100 120 2005 2006 2007 2008 2009 2010 1st Half 2011 YearNumber New Single Family Lg Homes Major Expansions The new homes and expansions noted above have added to the number of large homes within the city. Large single family homes are defined as greater than 1,500 sq feet, with 3 BR or more, 2 baths or more and a 2-car garage. The following chart illustrates the total number of large family homes resulting from expansions and new construction that have been added since 2005. Study Session Meeting of August 8, 2011 (Item No. 9) Page 10 Subject: Semi-Annual Housing Programs Report Chart 5. Total Number of Large SF Homes - Through Expansion and New Construction Number of Large SF Homes in SLP 1347 13301282121711151004 914 0 500 1000 1500 2005 2006 2007 2008 2009 2010 1st Half 2011 YearNumber Affordable Housing The Met Council revised the affordable housing guideline in 2011. The new affordable guideline is that housing is affordable to households with incomes at or below 60% median area income, ($49,600 family of four) paying thirty percent of their income for housing costs whether renting or owning. The previous guideline was 50% MAI for rental, and 80% MAI for ownership. Owner Occupied  The 2011 affordable ownership purchase price is $160,250 or less, compared to $233,100 value in 2010. This is a huge difference of over $70,000 which reflects the 60% MAI definition, tighter lending standards and a decrease in median area income in 2011.  Based on the new guideline there are significantly fewer owner occupied homes considered affordable, down from 8,581 to 2,264 Rental  The 2011 affordable monthly rent, for a 2 bedroom apartment for a family of four is $1,116 or less for a 2 bedroom apartment for a family of four.  There is an estimated minimum of 4,138 affordable rental units – including known subsidized units and estimated market rate units. The actual number is unknown as market rate numbers are based on the SLPHA Rental Study, which represents approximately 60% of the total rental units in the city. Table 6. Comparison of 2010 and 2011 Met Council Affordability Guidelines 2010 Guideline 2010 Numbers 2011 Guideline 2011 Numbers Affordable Ownership Units $233,100 House Value 8,581 $160,250 House Value 2,264 Affordable Rental Units Estimated & Subsidized $943 monthly rent for 2BR apt. Family of 4 3,734 $1116 monthly rent for 2BR apt. Family of 4 4,138 Totals 11,261 6,402 St. Louis Park Housing Types, Numbers and PercentagesHOUSING MATRIXJune 30, 2011Housing TypeNet Units added 1/1/11-6/30/11# Units % Units # UnitsSingle Family Detached11,606 51% 1Duplex424 2% 0Condos and townhomes3332 15% 0Apartments7432 32%COOPs121 1% 0TOTAL*22,915 100% 1 13,590 59% 9325 41% 1,347 6% 2,264 10% 2990 13% 1148 5% 914 4%* Percentages are based on the percentage of the total number of all housing units. Data source: SLP Community Development, Development Activity in St. Louis Park, SLP Inspections and Assessing.0In 2011 the Met Council revised the affordable housing income standard. Rather than using 50% MAI for rental, and the 80% MAI for ownership, the new affordable definition is that housing is affordable to households with incomes at or below 60% MAI ($49,600 family of four) paying thirty percent of their income for housing costs whether renting or owning. The 2011 affordable purchase price is $160,250 or less and the a monthly rent of $1,116, or less for a 2 bedroom apartment for a family of four is considered affordable. The number of affordable rental units is incomplete and based on units reported to the SLPHA for its 2010 rental study.NOTE: Increasing number of non homesteaded and/or rental condos/thomes: in 268 in 2007, 368 in 2008 & 2009, 676 in 2010 and 862 in first half 2011.421218081060Housing Production by Type##1054#5210,8311682470775256862743200Housing UnitsPublic Subsidized Affordable Units, Includes Section 8 Housing UnitsOwner OccupiedNon Home- steaded and/or Rental0##2011 Affordable Market Rate Units Owner Occupied0Large Family Homes, Affordable and Senior Housing0Large Family Home - 1,500 sq ft., 3+Bedrooms, 2+ Bath & 2+ Car Garage#1,347Senior Designated2011 Reported Affordable Market Rate Rental Units #52561402,74249921,76308/04/2011Study Session Meeting of August 8, 2011 (Item No. 9) Subject: Semi-Annual Housing Programs ReportPage 11 Study Session Meeting of August 8, 2011 (Item No. 9) Page 12 Subject: Semi-Annual Housing Programs Report 4. RELATED ISSUES Foreclosures St. Louis Park, along with the metro region and nation, is experiencing continuing foreclosures in 2011. The current rate is slightly below that experienced in 2010. As of June 30, 2011 there were 90 residential sheriff sales of which:  62 were single family detached homes  18 condominiums  5 townhomes held by one owner  5 duplexes While the initial wave of foreclosures in 2006-08 was primarily related to lending practices and inflated housing values, the ongoing foreclosures are believed to be primarily related to loss of employment and underemployment. Chart 6. St. Louis Park Residential Foreclosures by Year 2006-1st Half 2011  Sales of Foreclosed Homes The City Assessor has been tracking the ownership status of foreclosed homes since 2008 to provide a comprehensive picture of what is happening to homes in foreclosure. The data is summarized in the table below which shows that in 2008 eighty-seven percent of the foreclosed homes have been sold to owner occupants, the average length of time from sheriff sale to market sale was 360 days, and the median sale price was sixty-six percent of the assessed value. In 2009 the percentage of homes sold to owner occupants dropped to seventy percent, while the length of time to sell decreased to 300 days. Residential Sheriff Sales 2006- 1st Half 2011 56 78 93 63 106 62 20 9 30 27 54 18 0 0 10 2 31 5 76 87 133 99 193 90 0 50 100 150 200 250 2006 2007 2008 2009 2010 1st Half 2011 Year Number Single Family Detached Condos Townhomes Total Study Session Meeting of August 8, 2011 (Item No. 9) Page 13 Subject: Semi-Annual Housing Programs Report Table 7. Sale Status of SLP Foreclosed Homes from 2008- 1st Half 2011 Action 2008 2009 2010 2011 1st Half Total # Residential foreclosures based on sheriff sales 133 99 195 90 517 # Homes sold to owner occupant 116 69 105 3 289 % Homes sold to owner occupant (absorption rate) 87% 70% 54% .03% 56% # Homes in redemption &/or bank processing backlog 0 0 67 67 138 # Owned by Investor and/or Bank 17 30 19 20 86 # Average Days from Sheriff Sale to Market Sale - Absorption Time (includes 6 mos. redemption period) 360 300 301 not available 320 % Median Sale Price to Assessed Value 66% 69% 63% not available 66% The absorption of foreclosed homes back into the market was relatively strong in 2008 and 2009. The absorption rate in 2010 is slow as not all the foreclosed homes are on the market and re-sale of condos is slow. The average number of days on the market for St. Louis Park non-foreclosed homes trended from 112, 118, 125 to 145 days over this same four year period, according to the Mpls. Area Association of Realtors. It is believed that the increased volume of foreclosures is impacting longer sales time and lower sale prices of non-foreclosed homes.  City Property Watch Team The City’s Property Watch Team, developed in 2006, monitors foreclosure activity and problem properties. Staff from all departments track, monitor and respond to issues related to problem foreclosed homes. The goal of this effort is to ensure that vacant, foreclosed homes do not become “problem properties.” Inspections follows-up with vacant foreclosed properties through the Property Maintenance Inspection process and complaints. In addition to the City’s concerted efforts, bankers and lenders have become far more proactive in ensuring their investments are maintained.  At this time, Inspections has identified only two single family properties that are foreclosed, vacant and have property maintenance violations, and they are working with the owners.  The city continues to promote the foreclosure prevention services provided by Community Action Partnership of Suburban Hennepin County and Home Ownership Center through direct mailings, Park Perspective, City’s social media and staff referrals. Louisiana Court Update As of June 1st, Metro Plains Management Company assumed property management of PPL’s Louisiana Court complex from Perennial Management. Perennial had managed the development since 2006 and although there were times when the occupancy improved during their tenure, they never really resolved the ongoing vacancy problem experienced at the development. Metro Study Session Meeting of August 8, 2011 (Item No. 9) Page 14 Subject: Semi-Annual Housing Programs Report Plains has been hired with the understanding that marketing and minimizing vacancies needs to be a priority and that this needs to be done without compromising applicant screening and lease compliance enforcement. Another effort to improve marketability at the development also got underway in May. The rehab work funded as part of the financial restructuring that took place at the end of 2010 began on May 31. Although some work will be done in the common areas of the buildings, the majority of the work will focus on extensive rehab to the interior of 16 units at the complex. The work is scheduled to be completed by August 31st. Vacancy levels have remained at around 13 units; this included 8 units removed from the inventory as they underwent rehab. With the change in management the Louisiana Court Max 200 rent subsidy program got off to a slow start. The new management has renewed efforts to contact applicants on the waiting list to determine their interest in participating in the program. The weekly summer basketball program sponsored by the Police Department is in full swing at Ames Park with record attendance. The Police are also planning a bike safety program for later this summer. ST. LOUIS PARK HOUSING AUTHORITY UPDATE The Housing Authority administers programs that ensure the availability of safe and desirable housing options in the St. Louis Park community. These programs include the Public Housing program, Section 8 Housing Choice Voucher rental assistance program, Shelter Plus Care rental assistance program, Louisiana Court Max 200 Rental Assistance Program, and TRAILS family self-sufficiency program. The Authority currently serves over 500 eligible, low-income households through their housing programs. Public Housing The HA owns a low-rise apartment building (108 one-bedroom units and 2 two-bedroom caretaker units) built in 1975, and 37 scattered site single-family units (3 to 5 bedrooms) acquired and constructed between 1974 and 1996. Although the low-rise building is designated for general occupancy, priority is given to elderly and disabled. The single-family scattered units house larger families with children. The HA also holds the HUD Annual Contributions Contract (ACC) and maintains a waiting list for 12 two-bedroom Public Housing apartment units located at Louisiana Court. These units are owned and managed by Project for Pride in Living. The units and occupancy rates are noted in the table. Public Housing Total Units 1-BR 2-BR 3-BR 4-BR 5-BR Occupancy June 30, 2011 Hamilton House 108 108 99% Scattered Site Single Family 37 0 0 17 17 3 98% Louisiana Court, Metropolitan Housing Opportunity (MHOP) Units 12 12 98% Total (bedroom size) 108 12 17 17 3 Total 157 Study Session Meeting of August 8, 2011 (Item No. 9) Page 15 Subject: Semi-Annual Housing Programs Report Section 8 Housing Choice Voucher Program The HA is funded to administer up to 268 Section 8 Housing Choice Vouchers. The rent assistance program provides rent subsidies for low-income individuals and families in privately owned, existing market rate housing units. The rent subsidy is paid directly to the owner of the rental property by the HA with funds provided by HUD. The HA offers both tenant-based and project-based vouchers. Forty-five vouchers of the HA’s allocation are designated for use in three privately owned developments (Excelsior & Grand, Vail Place and Wayside) and are referred to as project-based vouchers. Shelter Plus Care The Shelter Plus Care Program is designed to link rental assistance with supportive services for hard-to-reach homeless persons with disabilities (primarily those who are seriously mentally ill or have chronic problems with alcohol, drugs or both) and their families. Grants are provided to be used for permanent housing which must be matched with supportive services that are equal in value to the amount of rental assistance and appropriate to the needs of population to be served. St. Louis Park is the grant recipient and we partner to two sponsor organizations that administer supportive housing programs. Section 8 Housing Choice Vouchers (HUD Approved) Units Utilization YTD June 30, 2011 Tenant-Based (67 are Port-Outs) 195 100% Tenant-Based Port - Ins 67 Avg./month Project-Based: 45 Wayside House 20 100% Excelsior & Grand 18 100% Vail Place 7 100% Shelter Plus Care Rental Assistance: 35 Perspectives Inc. 11 97% Community Involvement Program (CIP) – Scattered Site Homes 8 48% CIP- Clear Spring Road 8 100% Project for Pride In Living (PPL) 8 98% Total 352 Waiting Lists Assisted Housing Waiting List as of June 30, 2011 Public Housing 1-BR 1-BR Handicap 2-BR 3-BR 3-BR Handicap 4-BR 5-BR Total 109 78 340 321 16 97 64 1023 Section 8 499 Excelsior & Grand 88 Meeting Date: August 8, 2011 Agenda Item #: 10 Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: June 2011 Monthly Financial Report. RECOMMENDED ACTION: No action required at this time. This report is being provided for information sharing purposes. POLICY CONSIDERATION: None at this time. BACKGROUND: This report is designed to provide summary information regarding the overall level of revenues and expenditures in both the General Fund and the Park and Recreation Fund. These funds should be a primary concern in analyzing the City’s financial health because they represent the discretionary use of tax levy dollars. Actual expenditures should generally run at about 50% of the annual budget through June. Currently, the General Fund has expenditures totaling 46.7% of the adopted budget and the Park and Recreation Fund expenditures are at 50.4% of budget. Revenues tend to be harder to gauge in this same way due to the timing of when they are received, examples of which include property taxes and State aid payments (Police & Fire, DOT/Highway, PERA Aid, etc). Significant variances for both revenues and expenditures are highlighted below accompanied with a general discussion of reasons for the variance. General Fund Revenues:  As of June, 67.5% of the license and permit revenues have been received in the General Fund. This is consistent with prior years in that most 2011 liquor and business license payments were recorded early in the year. In both the Administration and Inspections Departments, 99% of the budgeted license revenues have been received. Permit revenues are at 52.7% of budget through June.  In the Public Works Operations Division, Intergovernmental Revenue has exceeded budget by 24% or $106,000 for the year. This revenue is the portion of our DOT Municipal State Aid allotment to be used for general maintenance expenditures. The City’s total 2011 apportionment is $1,451,289, of which 35% or $507,951 is for General Fund operations and maintenance, and the remaining amount of $943,338 is for street construction projects. Typically, the State pays 90% of the maintenance allotment in the current year and withholds 10% until the following year. However, the State had sent the full 2011 allotment in advance of the anticipated State shutdown. The General Fund budget was $450,000 for the maintenance portion, and the City has received the full 2011 payment of approximately $508,000. In addition, we also received the 10% hold back of our 2010 allotment in June 2011 in the amount of $48,000. Study Session Meeting of August 8, 2011 (Item No.10) Page 2 Subject: June 2011 Monthly Financial Report Expenditures:  Personal Services in the Administration Department is currently under budget at 45.9%. A large portion of this budget is for temporary election help.  Personal Services under Facilities Maintenance is currently well below budget at 37.4%. This is due to the retirement of the Facilities Superintendent and the subsequent staffing reorganization.  Under the Police Department, the Supplies budget is running high through June at 54.3%. This is due to some larger purchases in the first part of the year for uniforms, vests, and other operational supplies, and should only be a temporary variance.  Public Works Administration is currently exceeding budget under Personal Services at 54.6%. An allocation change needs to be made for how the Solid Waste Inspector’s time is recorded to coincide with the adopted Solid Waste Utility Budget. After this adjustment is made, Personal Services will be correctly reflected in the General Fund. Parks and Recreation Expenditures:  Certain Park & Recreation Divisions, such as the Recreation Center and Environment, appear to be running below budget for Personal Services at 42.8% and 44.9% respectively. Both of these divisions have a significant portion of the Personal Services budget for temporary help, and due to the seasonal nature of the work, much of the temporary salaries budgets have not yet been spent. This is anticipated to even out over the summer months.  In the Organized Recreation Division, Supplies are exceeding budget at 68%. A $10,000 purchase was made earlier this year for youth recreational equipment components to replace or repair existing play structures. In May, $5,500 was spent for tables and storage at the splash pad. Many expenses incurred in this division are seasonal and a budget overage at end of year is not anticipated.  Also in the Organized Recreation Division, Services & Other Charges are exceeding budget at 72.4%. This is due in part to a $15,000 payment made for the 4th of July fireworks display. The full 2011 Community Education contribution in the amount of $187,400 has also been paid to the School District. Both of these payments are consistent with the prior year and are causing what is expected to be a temporary variance.  Total expenses in the Vehicle Maintenance Division as a whole are at 58.3% through June due to many unforeseen expenses. Motor fuel is at 60% of budget, mainly because 5,200 gallons more fuel has been consumed in the first six months of 2011 compared to the first six months of 2010. This was in large part due to snow removal in the first quarter. Parts and repairs and maintenance services are also higher than budget through June, as there have been many unanticipated equipment repairs requiring external service and labor work. Certain repairs related to accidents will be reimbursed through a transfer from the Uninsured Loss Fund at the end of the year. Staff will continue to review expenses in this division closely throughout the remainder of the year. FINANCIAL OR BUDGET CONSIDERATION: None at this time. VISION CONSIDERATION: Regular and timely reporting of financial information is part of the City’s mission of being stewards of financial resources. Study Session Meeting of August 8, 2011 (Item No.10) Page 3 Subject: June 2011 Monthly Financial Report Attachments: Monthly Financial Reports Prepared by: Darla Monson, Senior Accountant Reviewed by: Brian A. Swanson, Controller Approved by: Tom Harmening, City Manager 8/2/2011CITY OF ST LOUIS PARK 12:37:48R5509FIN1 LOGIS001 1Monthly Financial Report Page -By Co (pb), Object 2011 20116/30/2011 <==========================================>20102011 Description Annual Budget Current Period YTD Actual Budget Balance Per Cent Used | | Prior Year Budget Same Period Prior Year YTD Actual Per Cent Used 01000 GENERAL FUND 4000 REVENUES & EXPENSES 4001 REVENUES 4010 GENERAL PROPERTY TAXES 15,426,072.00-15,426,072.00-|14,889,605.00- 4100 LICENSES & PERMITS 2,345,910.00- 147,780.52- 1,583,797.21- 762,112.79- 67.51 |2,294,768.00-1,544,806.52- 67.32 4270 FINES & FORFEITS 328,200.00- 20,121.50- 120,194.07- 208,005.93- 36.62 |311,750.00-152,642.12- 48.96 4300 INTERGOVERNMENTAL 1,136,187.00- 320,370.24- 596,222.46- 539,964.54- 52.48 |1,598,787.00-553,764.12- 34.64 4600 CHARGES FOR SERVICES 1,152,643.00- 57,865.44- 330,316.59- 822,326.41- 28.66 |1,138,018.00-335,537.84- 29.48 5200 MISCELLANEOUS 100,150.00-8,359.33- 70,310.31- 29,839.69- 70.21 |100,000.00-65,899.95- 65.90 4001 REVENUES 20,489,162.00-554,497.03-2,700,840.64-17,788,321.36-13.18 |20,332,928.00-2,652,650.55-13.05 6001 EXPENDITURES 6002 PERSONAL SERVICES 18,397,016.00 1,532,051.29 8,995,125.07 9,401,890.93 48.89 |18,132,004.00 9,123,880.47 50.32 6210 SUPPLIES 768,410.00 30,687.53 286,214.87 482,195.13 37.25 |846,535.00 355,487.23 41.99 6300 NON-CAPITAL EQUIPMENT 63,425.00 8,114.97 20,926.76 42,498.24 32.99 |67,775.00 42,050.11 62.04 6350 SERVICES & OTHER CHARGES 3,851,437.00 219,607.70 1,466,040.61 2,385,396.39 38.06 |3,922,858.00 1,526,730.49 38.92 7800 CAPITAL OUTLAY |5,369.23 6001 EXPENDITURES 23,080,288.00 1,790,461.49 10,768,307.31 12,311,980.69 46.66 |22,969,172.00 11,053,517.53 48.12 8001 OTHER INCOME 8010 TRANSFERS IN 2,589,876.00- 212,573.00- 1,275,438.00- 1,314,438.00- 49.25 |2,583,825.00-1,291,912.44- 50.00 8070 OTHER RECOVERIES 4,000.00-2.91- 1,742.68-2,257.32- 43.57 |1,500.00-16,778.42- 1,118.56 8100 INTEREST 200,000.00-38,720.75 238,720.75- 19.36- |200,000.00-37,850.30- 18.93 8130 CONTRIBUTIONS/DONATIONS 2,550.00- 3,710.87-3,710.87 | 8170 ADMINISTRATION FEES 750.00-75.00- 3,025.00-2,275.00 403.33 |3,078.00- 8200 MISC REVENUE 136.18- 1,989.74-1,989.74 |100.00-35.54- 35.54 8001 OTHER INCOME 2,794,626.00-215,337.09-1,247,185.54-1,547,440.46-44.63 |2,785,425.00-1,349,654.70-48.45 8501 OTHER EXPENSE 8580 MISC EXPENSE 182,000.00 305.00 565.99 181,434.01 .31 |181,181.00 7.27- 8590 BANK CHARGES/CREDIT CD FEES 21,500.00 1,687.45 9,473.32 12,026.68 44.06 |19,000.00 11,482.82 60.44 8501 OTHER EXPENSE 203,500.00 1,992.45 10,039.31 193,460.69 4.93 |200,181.00 11,475.55 5.73 4000 REVENUES & EXPENSES 1,022,619.82 6,830,320.44 6,830,320.44-|51,000.00 7,062,687.83 ********* 01000 GENERAL FUND 1,022,619.82 6,830,320.44 6,830,320.44-|51,000.00 7,062,687.83 ********* Study Session Meeting of August 8, 2011 (Item No. 10) Subject: June 2011 Monthly Financial Report Page 4 8/2/2011CITY OF ST LOUIS PARK 12:37:48R5509FIN1 LOGIS001 2Monthly Financial Report Page -By Co (pb), Object 2011 20116/30/2011 <==========================================>20102011 Description Annual Budget Current Period YTD Actual Budget Balance Per Cent Used | | Prior Year Budget Same Period Prior Year YTD Actual Per Cent Used 02000 PARK AND RECREATION 4000 REVENUES & EXPENSES 4001 REVENUES 4010 GENERAL PROPERTY TAXES 4,000,561.00-4,000,561.00-|4,014,872.00- 4100 LICENSES & PERMITS 6,600.00-110.00-6,490.00-1.67 |6,275.00-512.00- 8.16 4300 INTERGOVERNMENTAL 77,652.00- 29,072.67- 56,811.36- 20,840.64- 73.16 |71,219.00-46,531.91- 65.34 4600 CHARGES FOR SERVICES 1,095,250.00- 159,267.77- 504,219.42- 591,030.58- 46.04 |1,073,900.00-503,558.33- 46.89 5200 MISCELLANEOUS 937,400.00- 53,316.59- 357,408.53- 579,991.47- 38.13 |906,900.00-350,678.64- 38.67 4001 REVENUES 6,117,463.00-241,657.03-918,549.31-5,198,913.69-15.02 |6,073,166.00-901,280.88-14.84 6001 EXPENDITURES 6002 PERSONAL SERVICES 3,524,740.00 355,155.98 1,710,543.67 1,814,196.33 48.53 |3,440,416.00 1,664,113.29 48.37 6210 SUPPLIES 854,846.00 88,822.31 434,040.17 420,805.83 50.77 |906,881.00 341,021.29 37.60 6300 NON-CAPITAL EQUIPMENT 4,120.00 1,767.66 1,767.66 2,352.34 42.90 |4,120.00 4,681.57 113.63 6350 SERVICES & OTHER CHARGES 1,729,657.00 149,882.68 936,278.10 793,378.90 54.13 |1,712,749.00 841,513.35 49.13 7800 CAPITAL OUTLAY 1,500.00 1,090.12 1,090.12 409.88 72.67 |7,000.00 6001 EXPENDITURES 6,114,863.00 596,718.75 3,083,719.72 3,031,143.28 50.43 |6,071,166.00 2,851,329.50 46.97 8001 OTHER INCOME 8100 INTEREST |680.89- 8130 CONTRIBUTIONS/DONATIONS 15,000.00-1,100.00- 13,900.00-7.33 |13,000.00-5,556.56- 42.74 8200 MISC REVENUE 5,440.00-5,440.00 |5,440.00- 8001 OTHER INCOME 15,000.00-6,540.00-8,460.00-43.60 |13,000.00-11,677.45-89.83 8501 OTHER EXPENSE 8550 INTEREST/FINANCE CHARGES 203.51 203.51-|39.00 8580 MISC EXPENSE 5.09 5.09-| 8590 BANK CHARGES/CREDIT CD FEES 17,600.00 2,803.11 10,560.27 7,039.73 60.00 |15,000.00 9,290.92 61.94 8501 OTHER EXPENSE 17,600.00 2,803.11 10,768.87 6,831.13 61.19 |15,000.00 9,329.92 62.20 4000 REVENUES & EXPENSES 357,864.83 2,169,399.28 2,169,399.28-|1,947,701.09 02000 PARK AND RECREATION 357,864.83 2,169,399.28 2,169,399.28-|1,947,701.09 Study Session Meeting of August 8, 2011 (Item No. 10) Subject: June 2011 Monthly Financial Report Page 5 8/2/2011CITY OF ST LOUIS PARK 12:40:30R5509FIN1 LOGIS005 1Monthly Financial Report Page -By Co, Dept (pb), Object 2011 20116/30/2011 <==========================================>20102011 Description Annual Budget Current Period YTD Actual Budget Balance Per Cent Used | | Prior Year Budget Same Period Prior Year YTD Actual Per Cent Used 01000 GENERAL FUND 100 GENERAL 4000 REVENUES & EXPENSES 4001 REVENUES 4010 GENERAL PROPERTY TAXES 15,426,072.00-15,426,072.00-|14,889,605.00- 4300 INTERGOVERNMENTAL 45,205.00- 15,995.37- 31,990.74- 13,214.26- 70.77 |45,205.00-34,115.20- 75.47 4600 CHARGES FOR SERVICES 22.50-73.42-73.42 |147.49- 5200 MISCELLANEOUS 85,000.00-7,083.33- 44,849.25- 40,150.75- 52.76 |85,000.00-47,530.52- 55.92 4001 REVENUES 15,556,277.00-23,101.20-76,913.41-15,479,363.59-.49 |15,019,810.00-81,793.21-.54 6001 EXPENDITURES 6210 SUPPLIES 75.09 75.09-|1,984.56 6300 NON-CAPITAL EQUIPMENT 2,997.80 3,705.98 3,705.98-| 6350 SERVICES & OTHER CHARGES 15,987.96 15,987.96-|40,316.16 6001 EXPENDITURES 2,997.80 19,769.03 19,769.03-|42,300.72 8001 OTHER INCOME 8010 TRANSFERS IN 2,550,876.00- 212,573.00- 1,275,438.00- 1,275,438.00- 50.00 |2,583,825.00-1,291,912.44- 50.00 8100 INTEREST 200,000.00-38,720.75 238,720.75- 19.36- |200,000.00-37,850.30- 18.93 8001 OTHER INCOME 2,750,876.00-212,573.00-1,236,717.25-1,514,158.75-44.96 |2,783,825.00-1,329,762.74-47.77 8501 OTHER EXPENSE 8580 MISCELLANEOUS EXPENSE 180,000.00 180,000.00 |180,681.00 8590 BANK CHARGES/CREDIT CD FEES |1,655.39 8501 OTHER EXPENSE 180,000.00 180,000.00 |180,681.00 1,655.39 .92 4000 REVENUES & EXPENSES 18,127,153.00-232,676.40-1,293,861.63-16,833,291.37-7.14 |17,622,954.00-1,367,599.84-7.76 100 GENERAL 18,127,153.00-232,676.40-1,293,861.63-16,833,291.37-7.14 |17,622,954.00-1,367,599.84-7.76 Study Session Meeting of August 8, 2011 (Item No. 10) Subject: June 2011 Monthly Financial Report Page 6 8/2/2011CITY OF ST LOUIS PARK 12:40:30R5509FIN1 LOGIS005 2Monthly Financial Report Page -By Co, Dept (pb), Object 2011 20116/30/2011 <==========================================>20102011 Description Annual Budget Current Period YTD Actual Budget Balance Per Cent Used | | Prior Year Budget Same Period Prior Year YTD Actual Per Cent Used 110 ADMINISTRATION 4000 REVENUES & EXPENSES 4001 REVENUES 4100 LICENSES & PERMITS 221,590.00-500.00- 219,565.53-2,024.47- 99.09 |183,360.00-191,294.17- 104.33 4270 FINES & FORFEITS 8,000.00-250.00-7,750.00-3.13 |8,000.00- 4600 CHARGES FOR SERVICES 857.28- 3,879.40-3,879.40 |467.37- 5200 MISCELLANEOUS 50.00-50.00 | 4001 REVENUES 229,590.00-1,357.28-223,744.93-5,845.07-97.45 |191,360.00-191,761.54-100.21 6001 EXPENDITURES 6002 PERSONAL SERVICES 469,088.00 36,869.19 215,393.29 253,694.71 45.92 |444,400.00 244,734.07 55.07 6210 SUPPLIES 2,900.00 549.39 876.34 2,023.66 30.22 |3,100.00 1,437.27 46.36 6350 SERVICES & OTHER CHARGES 417,810.00 21,865.89 165,072.85 252,737.15 39.51 |476,972.00 176,459.43 37.00 6001 EXPENDITURES 889,798.00 59,284.47 381,342.48 508,455.52 42.86 |924,472.00 422,630.77 45.72 8001 OTHER INCOME 8130 CONTRIBUTIONS/DONATIONS 100.00-100.00 | 8200 MISC REVENUE 50.00- 1,835.22-1,835.22 | 8001 OTHER INCOME 50.00-1,935.22-1,935.22 | 8501 OTHER EXPENSE 8590 BANK CHARGES/CREDIT CD FEES 2.37 2.37-| 8501 OTHER EXPENSE 2.37 2.37-| 4000 REVENUES & EXPENSES 660,208.00 57,877.19 155,664.70 504,543.30 23.58 |733,112.00 230,869.23 31.49 110 ADMINISTRATION 660,208.00 57,877.19 155,664.70 504,543.30 23.58 |733,112.00 230,869.23 31.49 Study Session Meeting of August 8, 2011 (Item No. 10) Subject: June 2011 Monthly Financial Report Page 7 8/2/2011CITY OF ST LOUIS PARK 12:40:30R5509FIN1 LOGIS005 3Monthly Financial Report Page -By Co, Dept (pb), Object 2011 20116/30/2011 <==========================================>20102011 Description Annual Budget Current Period YTD Actual Budget Balance Per Cent Used | | Prior Year Budget Same Period Prior Year YTD Actual Per Cent Used 120 ACCOUNTING 4000 REVENUES & EXPENSES 4001 REVENUES 4600 CHARGES FOR SERVICES 48,318.00-4,026.51- 24,159.05- 24,158.95- 50.00 |48,318.00-20,523.38- 42.48 4001 REVENUES 48,318.00-4,026.51-24,159.05-24,158.95-50.00 |48,318.00-20,523.38-42.48 6001 EXPENDITURES 6002 PERSONAL SERVICES 452,004.00 41,962.61 235,843.19 216,160.81 52.18 |444,200.00 285,148.74 64.19 6210 SUPPLIES 3,000.00 142.08 732.35 2,267.65 24.41 |3,000.00 1,146.05 38.20 6350 SERVICES & OTHER CHARGES 155,710.00 10,780.48 67,766.66 87,943.34 43.52 |140,650.00 61,008.08 43.38 6001 EXPENDITURES 610,714.00 52,885.17 304,342.20 306,371.80 49.83 |587,850.00 347,302.87 59.08 8001 OTHER INCOME 8170 ADMINISTRATION FEES 750.00-75.00- 3,025.00-2,275.00 403.33 |2,900.00- 8001 OTHER INCOME 750.00-75.00-3,025.00-2,275.00 403.33 |2,900.00- 8501 OTHER EXPENSE 8580 MISCELLANEOUS EXPENSE 2,000.00 2,000.00 |500.00 7.27- 1.45- 8590 BANK CHARGES/CREDIT CD FEES 250.00 250.00 |500.00 8501 OTHER EXPENSE 2,250.00 2,250.00 |1,000.00 7.27-.73- 4000 REVENUES & EXPENSES 563,896.00 48,783.66 277,158.15 286,737.85 49.15 |540,532.00 323,872.22 59.92 120 ACCOUNTING 563,896.00 48,783.66 277,158.15 286,737.85 49.15 |540,532.00 323,872.22 59.92 Study Session Meeting of August 8, 2011 (Item No. 10) Subject: June 2011 Monthly Financial Report Page 8 8/2/2011CITY OF ST LOUIS PARK 12:40:30R5509FIN1 LOGIS005 4Monthly Financial Report Page -By Co, Dept (pb), Object 2011 20116/30/2011 <==========================================>20102011 Description Annual Budget Current Period YTD Actual Budget Balance Per Cent Used | | Prior Year Budget Same Period Prior Year YTD Actual Per Cent Used 121 ASSESSING 4000 REVENUES & EXPENSES 4001 REVENUES 5200 MISCELLANEOUS 150.00-150.00-100.00 | 4001 REVENUES 150.00-150.00-100.00 | 6001 EXPENDITURES 6002 PERSONAL SERVICES 488,690.00 42,317.44 248,172.53 240,517.47 50.78 |476,600.00 237,418.10 49.81 6210 SUPPLIES 1,200.00 689.72 1,076.20 123.80 89.68 |1,225.00 280.95 22.93 6350 SERVICES & OTHER CHARGES 10,251.00 1,383.59 2,965.91 7,285.09 28.93 |12,255.00 3,661.99 29.88 6001 EXPENDITURES 500,141.00 44,390.75 252,214.64 247,926.36 50.43 |490,080.00 241,361.04 49.25 8001 OTHER INCOME 8501 OTHER EXPENSE 8590 BANK CHARGES/CREDIT CD FEES |.01- 8501 OTHER EXPENSE |.01- 4000 REVENUES & EXPENSES 499,991.00 44,390.75 252,064.64 247,926.36 50.41 |490,080.00 241,361.03 49.25 121 ASSESSING 499,991.00 44,390.75 252,064.64 247,926.36 50.41 |490,080.00 241,361.03 49.25 Study Session Meeting of August 8, 2011 (Item No. 10) Subject: June 2011 Monthly Financial Report Page 9 8/2/2011CITY OF ST LOUIS PARK 12:40:30R5509FIN1 LOGIS005 5Monthly Financial Report Page -By Co, Dept (pb), Object 2011 20116/30/2011 <==========================================>20102011 Description Annual Budget Current Period YTD Actual Budget Balance Per Cent Used | | Prior Year Budget Same Period Prior Year YTD Actual Per Cent Used 130 HUMAN RESOURCES 4000 REVENUES & EXPENSES 4001 REVENUES 4600 CHARGES FOR SERVICES 11,000.00-5,171.00-5,829.00- 47.01 |9,000.00-9,026.00- 100.29 5200 MISCELLANEOUS |264.00- 4001 REVENUES 11,000.00-5,171.00-5,829.00-47.01 |9,000.00-9,290.00-103.22 6001 EXPENDITURES 6002 PERSONAL SERVICES 497,170.00 43,526.19 255,431.00 241,739.00 51.38 |482,400.00 241,102.81 49.98 6210 SUPPLIES 2,000.00 173.38 957.30 1,042.70 47.87 |2,000.00 664.13 33.21 6350 SERVICES & OTHER CHARGES 153,600.00 2,665.42 65,453.19 88,146.81 42.61 |160,550.00 63,198.48 39.36 6001 EXPENDITURES 652,770.00 46,364.99 321,841.49 330,928.51 49.30 |644,950.00 304,965.42 47.29 8001 OTHER INCOME 8501 OTHER EXPENSE 8580 MISC EXPENSE 3.52 3.52-| 8501 OTHER EXPENSE 3.52 3.52-| 4000 REVENUES & EXPENSES 641,770.00 46,364.99 316,674.01 325,095.99 49.34 |635,950.00 295,675.42 46.49 130 HUMAN RESOURCES 641,770.00 46,364.99 316,674.01 325,095.99 49.34 |635,950.00 295,675.42 46.49 Study Session Meeting of August 8, 2011 (Item No. 10) Subject: June 2011 Monthly Financial Report Page 10 8/2/2011CITY OF ST LOUIS PARK 12:40:30R5509FIN1 LOGIS005 6Monthly Financial Report Page -By Co, Dept (pb), Object 2011 20116/30/2011 <==========================================>20102011 Description Annual Budget Current Period YTD Actual Budget Balance Per Cent Used | | Prior Year Budget Same Period Prior Year YTD Actual Per Cent Used 135 COMMUNITY DEVELOPMENT 4000 REVENUES & EXPENSES 4001 REVENUES 4100 LICENSES & PERMITS 9,000.00-2,195.00- 7,360.00-1,640.00- 81.78 |9,000.00-6,775.00- 75.28 4300 INTERGOVERNMENTAL 1,215.78- 2,417.56-2,417.56 | 4600 CHARGES FOR SERVICES 613,225.00- 42,370.86- 257,895.40- 355,329.60- 42.06 |594,000.00-240,773.50- 40.53 4001 REVENUES 622,225.00-45,781.64-267,672.96-354,552.04-43.02 |603,000.00-247,548.50-41.05 6001 EXPENDITURES 6002 PERSONAL SERVICES 1,036,336.00 88,714.33 509,059.83 527,276.17 49.12 |1,001,700.00 698,699.91 69.75 6210 SUPPLIES 1,700.00 66.68 197.72 1,502.28 11.63 |1,700.00 221.16 13.01 6350 SERVICES & OTHER CHARGES 56,150.00 652.42 3,523.13 52,626.87 6.27 |47,750.00 1,884.71 3.95 6001 EXPENDITURES 1,094,186.00 89,433.43 512,780.68 581,405.32 46.86 |1,051,150.00 700,805.78 66.67 8001 OTHER INCOME 8501 OTHER EXPENSE 4000 REVENUES & EXPENSES 471,961.00 43,651.79 245,107.72 226,853.28 51.93 |448,150.00 453,257.28 101.14 135 COMMUNITY DEVELOPMENT 471,961.00 43,651.79 245,107.72 226,853.28 51.93 |448,150.00 453,257.28 101.14 Study Session Meeting of August 8, 2011 (Item No. 10) Subject: June 2011 Monthly Financial Report Page 11 8/2/2011CITY OF ST LOUIS PARK 12:40:30R5509FIN1 LOGIS005 7Monthly Financial Report Page -By Co, Dept (pb), Object 2011 20116/30/2011 <==========================================>20102011 Description Annual Budget Current Period YTD Actual Budget Balance Per Cent Used | | Prior Year Budget Same Period Prior Year YTD Actual Per Cent Used 140 FACILITIES MAINTENANCE 4000 REVENUES & EXPENSES 4001 REVENUES 4600 CHARGES FOR SERVICES 43,000.00-43,000.00-|43,000.00-17,250.00- 40.12 5200 MISCELLANEOUS 15,000.00-1,250.00- 10,211.29-4,788.71- 68.08 |15,000.00-8,750.00- 58.33 4001 REVENUES 58,000.00-1,250.00-10,211.29-47,788.71-17.61 |58,000.00-26,000.00-44.83 6001 EXPENDITURES 6002 PERSONAL SERVICES 543,009.00 33,906.38 202,831.33 340,177.67 37.35 |546,200.00 255,607.38 46.80 6210 SUPPLIES 79,650.00 2,806.56 28,414.66 51,235.34 35.67 |86,150.00 25,570.02 29.68 6300 NON-CAPITAL EQUIPMENT 20,000.00 423.21 19,576.79 2.12 |26,000.00 3,837.73 14.76 6350 SERVICES & OTHER CHARGES 471,892.00 14,731.82 200,185.18 271,706.82 42.42 |423,392.00 159,821.69 37.75 7800 CAPITAL OUTLAY |5,369.23 6001 EXPENDITURES 1,114,551.00 51,444.76 431,854.38 682,696.62 38.75 |1,081,742.00 450,206.05 41.62 8001 OTHER INCOME 8200 MISC REVENUE 68.34-68.34 | 8001 OTHER INCOME 68.34-68.34 | 8501 OTHER EXPENSE 8590 BANK CHARGES/CREDIT CD FEES 8.42-8.42-8.42 |34.00 8501 OTHER EXPENSE 8.42-8.42-8.42 |34.00 4000 REVENUES & EXPENSES 1,056,551.00 50,186.34 421,566.33 634,984.67 39.90 |1,023,742.00 424,240.05 41.44 140 FACILITIES MAINTENANCE 1,056,551.00 50,186.34 421,566.33 634,984.67 39.90 |1,023,742.00 424,240.05 41.44 Study Session Meeting of August 8, 2011 (Item No. 10) Subject: June 2011 Monthly Financial Report Page 12 8/2/2011CITY OF ST LOUIS PARK 12:40:30R5509FIN1 LOGIS005 8Monthly Financial Report Page -By Co, Dept (pb), Object 2011 20116/30/2011 <==========================================>20102011 Description Annual Budget Current Period YTD Actual Budget Balance Per Cent Used | | Prior Year Budget Same Period Prior Year YTD Actual Per Cent Used 145 INFORMATION RESOURCES 4000 REVENUES & EXPENSES 4001 REVENUES 5200 MISCELLANEOUS 342.29-342.29 | 4001 REVENUES 342.29-342.29 | 6001 EXPENDITURES 6002 PERSONAL SERVICES 529,075.00 45,194.83 265,150.11 263,924.89 50.12 |516,850.00 286,538.63 55.44 6210 SUPPLIES 29,000.00 4,118.85 7,504.00 21,496.00 25.88 |23,500.00 13,925.98 59.26 6300 NON-CAPITAL EQUIPMENT 2,400.00 4,358.95 1,958.95- 181.62 |23,556.10 6350 SERVICES & OTHER CHARGES 833,751.00 68,702.41 363,175.65 470,575.35 43.56 |860,316.00 407,081.28 47.32 6001 EXPENDITURES 1,394,226.00 118,016.09 640,188.71 754,037.29 45.92 |1,400,666.00 731,101.99 52.20 8001 OTHER INCOME 8200 MISC REVENUE |35.54- 8001 OTHER INCOME |35.54- 8501 OTHER EXPENSE 8590 BANK CHARGES/CREDIT CD FEES 12.22-12.22 |17.35 8501 OTHER EXPENSE 12.22-12.22 |17.35 4000 REVENUES & EXPENSES 1,394,226.00 118,016.09 639,834.20 754,391.80 45.89 |1,400,666.00 731,083.80 52.20 145 INFORMATION RESOURCES 1,394,226.00 118,016.09 639,834.20 754,391.80 45.89 |1,400,666.00 731,083.80 52.20 Study Session Meeting of August 8, 2011 (Item No. 10) Subject: June 2011 Monthly Financial Report Page 13 8/2/2011CITY OF ST LOUIS PARK 12:40:30R5509FIN1 LOGIS005 9Monthly Financial Report Page -By Co, Dept (pb), Object 2011 20116/30/2011 <==========================================>20102011 Description Annual Budget Current Period YTD Actual Budget Balance Per Cent Used | | Prior Year Budget Same Period Prior Year YTD Actual Per Cent Used 150 COMMUNICATIONS & MARKETING 4000 REVENUES & EXPENSES 4001 REVENUES 4300 INTERGOVERNMENTAL |3,000.00- 4001 REVENUES |3,000.00- 6001 EXPENDITURES 6002 PERSONAL SERVICES 196,370.00 15,587.20 91,374.12 104,995.88 46.53 |188,280.00 70,520.63 37.46 6210 SUPPLIES 100.00 12.13 12.13 87.87 12.13 |100.00 6350 SERVICES & OTHER CHARGES 98,000.00 2,293.44 32,182.01 65,817.99 32.84 |93,525.00 31,490.98 33.67 6001 EXPENDITURES 294,470.00 17,892.77 123,568.26 170,901.74 41.96 |281,905.00 102,011.61 36.19 8001 OTHER INCOME 8501 OTHER EXPENSE 4000 REVENUES & EXPENSES 294,470.00 17,892.77 123,568.26 170,901.74 41.96 |278,905.00 102,011.61 36.58 150 COMMUNICATIONS & MARKETING 294,470.00 17,892.77 123,568.26 170,901.74 41.96 |278,905.00 102,011.61 36.58 Study Session Meeting of August 8, 2011 (Item No. 10) Subject: June 2011 Monthly Financial Report Page 14 8/2/2011CITY OF ST LOUIS PARK 12:40:30R5509FIN1 LOGIS005 10Monthly Financial Report Page -By Co, Dept (pb), Object 2011 20116/30/2011 <==========================================>20102011 Description Annual Budget Current Period YTD Actual Budget Balance Per Cent Used | | Prior Year Budget Same Period Prior Year YTD Actual Per Cent Used 160 POLICE 4000 REVENUES & EXPENSES 4001 REVENUES 4100 LICENSES & PERMITS 4,500.00-1,200.00- 5,700.00-1,200.00 126.67 |1,200.00- 4270 FINES & FORFEITS 320,000.00- 20,121.50- 119,504.07- 200,495.93- 37.35 |303,500.00-152,502.69- 50.25 4300 INTERGOVERNMENTAL 446,982.00-1,000.99- 1,356.67- 445,625.33-.30 |800,582.00-218,438.12- 27.28 4600 CHARGES FOR SERVICES 100,700.00- 10,218.29- 36,526.29- 64,173.71- 36.27 |109,700.00-36,090.75- 32.90 5200 MISCELLANEOUS 26.00- 14,540.08- 14,540.08 |9,308.99- 4001 REVENUES 872,182.00-32,566.78-177,627.11-694,554.89-20.37 |1,213,782.00-417,540.55-34.40 6001 EXPENDITURES 6002 PERSONAL SERVICES 6,599,679.00 548,240.76 3,226,159.89 3,373,519.11 48.88 |6,609,294.00 3,219,087.27 48.71 6210 SUPPLIES 96,600.00 6,772.59 52,493.90 44,106.10 54.34 |141,050.00 41,986.50 29.77 6300 NON-CAPITAL EQUIPMENT 33,025.00 5,117.17 12,438.62 20,586.38 37.66 |33,775.00 12,056.28 35.70 6350 SERVICES & OTHER CHARGES 478,958.00 32,018.86 163,174.02 315,783.98 34.07 |521,783.00 191,007.33 36.61 6001 EXPENDITURES 7,208,262.00 592,149.38 3,454,266.43 3,753,995.57 47.92 |7,305,902.00 3,464,137.38 47.42 8001 OTHER INCOME 8010 TRANSFERS IN 39,000.00-39,000.00-| 8070 OTHER RECOVERIES 4,000.00-2.91- 1,742.68-2,257.32- 43.57 |1,500.00-16,778.42- 1,118.56 8130 CONTRIBUTIONS/DONATIONS 1,550.00- 1,550.00-1,550.00 | 8200 MISC REVENUE 86.18-86.18-86.18 | 8001 OTHER INCOME 43,000.00-1,639.09-3,378.86-39,621.14-7.86 |1,500.00-16,778.42-1,118.56 8501 OTHER EXPENSE 8580 MISC EXPENSE 305.00 305.00 305.00-| 8590 BANK CHARGES/CREDIT CD FEES 250.00 20.42 192.68 57.32 77.07 |500.00 122.76 24.55 8501 OTHER EXPENSE 250.00 325.42 497.68 247.68-199.07 |500.00 122.76 24.55 4000 REVENUES & EXPENSES 6,293,330.00 558,268.93 3,273,758.14 3,019,571.86 52.02 |6,091,120.00 3,029,941.17 49.74 160 POLICE 6,293,330.00 558,268.93 3,273,758.14 3,019,571.86 52.02 |6,091,120.00 3,029,941.17 49.74 Study Session Meeting of August 8, 2011 (Item No. 10) Subject: June 2011 Monthly Financial Report Page 15 8/2/2011CITY OF ST LOUIS PARK 12:40:30R5509FIN1 LOGIS005 11Monthly Financial Report Page -By Co, Dept (pb), Object 2011 20116/30/2011 <==========================================>20102011 Description Annual Budget Current Period YTD Actual Budget Balance Per Cent Used | | Prior Year Budget Same Period Prior Year YTD Actual Per Cent Used 161 COMMUNITY OUTREACH - POLICE 4000 REVENUES & EXPENSES 4001 REVENUES 6001 EXPENDITURES 6002 PERSONAL SERVICES 78,960.00 6,760.69 40,072.02 38,887.98 50.75 |76,700.00 38,380.42 50.04 6210 SUPPLIES 850.00 850.00 |850.00 6350 SERVICES & OTHER CHARGES 8,705.00 4,591.39 4,113.61 52.74 |8,705.00 4,564.98 52.44 6001 EXPENDITURES 88,515.00 6,760.69 44,663.41 43,851.59 50.46 |86,255.00 42,945.40 49.79 8001 OTHER INCOME 8501 OTHER EXPENSE 4000 REVENUES & EXPENSES 88,515.00 6,760.69 44,663.41 43,851.59 50.46 |86,255.00 42,945.40 49.79 161 COMMUNITY OUTREACH - POLICE 88,515.00 6,760.69 44,663.41 43,851.59 50.46 |86,255.00 42,945.40 49.79 Study Session Meeting of August 8, 2011 (Item No. 10) Subject: June 2011 Monthly Financial Report Page 16 8/2/2011CITY OF ST LOUIS PARK 12:40:30R5509FIN1 LOGIS005 12Monthly Financial Report Page -By Co, Dept (pb), Object 2011 20116/30/2011 <==========================================>20102011 Description Annual Budget Current Period YTD Actual Budget Balance Per Cent Used | | Prior Year Budget Same Period Prior Year YTD Actual Per Cent Used 165 FIRE PROTECTION 4000 REVENUES & EXPENSES 4001 REVENUES 4100 LICENSES & PERMITS 40,000.00-1,749.50- 16,025.94- 23,974.06- 40.06 |40,000.00-17,362.51- 43.41 4300 INTERGOVERNMENTAL 194,000.00-4,323.89- 189,676.11-2.23 |300,000.00-14,631.20- 4.88 4600 CHARGES FOR SERVICES 4,000.00-365.00- 2,360.00-1,640.00- 59.00 |4,000.00-9,507.35- 237.68 5200 MISCELLANEOUS 60.00-60.00 | 4001 REVENUES 238,000.00-2,114.50-22,769.83-215,230.17-9.57 |344,000.00-41,501.06-12.06 6001 EXPENDITURES 6002 PERSONAL SERVICES 2,877,201.00 223,773.63 1,392,253.04 1,484,947.96 48.39 |2,826,180.00 1,339,587.76 47.40 6210 SUPPLIES 69,560.00 3,761.05 14,317.92 55,242.08 20.58 |71,810.00 11,808.33 16.44 6300 NON-CAPITAL EQUIPMENT 5,000.00 5,000.00 |5,000.00 2,600.00 52.00 6350 SERVICES & OTHER CHARGES 212,583.00 9,528.70 78,588.95 133,994.05 36.97 |219,183.00 64,932.68 29.62 6001 EXPENDITURES 3,164,344.00 237,063.38 1,485,159.91 1,679,184.09 46.93 |3,122,173.00 1,418,928.77 45.45 8001 OTHER INCOME 8130 CONTRIBUTIONS/DONATIONS 1,000.00- 2,060.87-2,060.87 | 8170 ADMINISTRATION FEES |178.00- 8001 OTHER INCOME 1,000.00-2,060.87-2,060.87 |178.00- 8501 OTHER EXPENSE 4000 REVENUES & EXPENSES 2,926,344.00 233,948.88 1,460,329.21 1,466,014.79 49.90 |2,778,173.00 1,377,249.71 49.57 165 FIRE PROTECTION 2,926,344.00 233,948.88 1,460,329.21 1,466,014.79 49.90 |2,778,173.00 1,377,249.71 49.57 Study Session Meeting of August 8, 2011 (Item No. 10) Subject: June 2011 Monthly Financial Report Page 17 8/2/2011CITY OF ST LOUIS PARK 12:40:30R5509FIN1 LOGIS005 13Monthly Financial Report Page -By Co, Dept (pb), Object 2011 20116/30/2011 <==========================================>20102011 Description Annual Budget Current Period YTD Actual Budget Balance Per Cent Used | | Prior Year Budget Same Period Prior Year YTD Actual Per Cent Used 170 INSPECTIONAL SERVICES 4000 REVENUES & EXPENSES 4001 REVENUES 4100 LICENSES & PERMITS 1,995,700.00- 140,246.02- 1,306,015.74- 689,684.26- 65.44 |1,987,288.00-1,296,272.84- 65.23 4600 CHARGES FOR SERVICES 2,400.00-5.00-252.03-2,147.97- 10.50 |252.00- 5200 MISCELLANEOUS 37.69-37.69 |46.44- 4001 REVENUES 1,998,100.00-140,251.02-1,306,305.46-691,794.54-65.38 |1,987,288.00-1,296,571.28-65.24 6001 EXPENDITURES 6002 PERSONAL SERVICES 1,763,169.00 152,738.58 864,026.58 899,142.42 49.00 |1,713,100.00 819,482.75 47.84 6210 SUPPLIES 17,000.00 345.88 3,003.39 13,996.61 17.67 |21,500.00 2,824.56 13.14 6350 SERVICES & OTHER CHARGES 62,127.00 2,900.95 18,564.67 43,562.33 29.88 |63,627.00 31,681.73 49.79 6001 EXPENDITURES 1,842,296.00 155,985.41 885,594.64 956,701.36 48.07 |1,798,227.00 853,989.04 47.49 8001 OTHER INCOME 8200 MISC RECEIPTS |100.00- 8001 OTHER INCOME |100.00- 8501 OTHER EXPENSE 8590 BANK CHARGES/CREDIT CD FEES 21,000.00 1,675.45 9,298.91 11,701.09 44.28 |18,000.00 9,653.33 53.63 8501 OTHER EXPENSE 21,000.00 1,675.45 9,298.91 11,701.09 44.28 |18,000.00 9,653.33 53.63 4000 REVENUES & EXPENSES 134,804.00-17,409.84 411,411.91-276,607.91 305.19 |171,161.00-432,928.91-252.94 170 INSPECTIONAL SERVICES 134,804.00-17,409.84 411,411.91-276,607.91 305.19 |171,161.00-432,928.91-252.94 Study Session Meeting of August 8, 2011 (Item No. 10) Subject: June 2011 Monthly Financial Report Page 18 8/2/2011CITY OF ST LOUIS PARK 12:40:30R5509FIN1 LOGIS005 14Monthly Financial Report Page -By Co, Dept (pb), Object 2011 20116/30/2011 <==========================================>20102011 Description Annual Budget Current Period YTD Actual Budget Balance Per Cent Used | | Prior Year Budget Same Period Prior Year YTD Actual Per Cent Used 175 PUBLIC WORKS - ADMINISTRATION 4000 REVENUES & EXPENSES 4001 REVENUES 6001 EXPENDITURES 6002 PERSONAL SERVICES 795,548.00 74,627.88 434,414.08 361,133.92 54.61 |825,800.00 429,032.48 51.95 6210 SUPPLIES 4,000.00 362.12 3,199.70 800.30 79.99 |4,000.00 1,105.12 27.63 6300 NON-CAPITAL EQUIPMENT 1,000.00 1,000.00 |1,000.00 6350 SERVICES & OTHER CHARGES 29,150.00 586.17 4,116.50 25,033.50 14.12 |24,100.00 17,340.37 71.95 6001 EXPENDITURES 829,698.00 75,576.17 441,730.28 387,967.72 53.24 |854,900.00 447,477.97 52.34 8001 OTHER INCOME 8501 OTHER EXPENSE 4000 REVENUES & EXPENSES 829,698.00 75,576.17 441,730.28 387,967.72 53.24 |854,900.00 447,477.97 52.34 175 PUBLIC WORKS - ADMINISTRATION 829,698.00 75,576.17 441,730.28 387,967.72 53.24 |854,900.00 447,477.97 52.34 Study Session Meeting of August 8, 2011 (Item No. 10) Subject: June 2011 Monthly Financial Report Page 19 8/2/2011CITY OF ST LOUIS PARK 12:40:30R5509FIN1 LOGIS005 15Monthly Financial Report Page -By Co, Dept (pb), Object 2011 20116/30/2011 <==========================================>20102011 Description Annual Budget Current Period YTD Actual Budget Balance Per Cent Used | | Prior Year Budget Same Period Prior Year YTD Actual Per Cent Used 176 PUBLIC WORKS - ENGINEERING 4000 REVENUES & EXPENSES 4001 REVENUES 4100 LICENSES & PERMITS 75,000.00-1,890.00- 28,920.00- 46,080.00- 38.56 |75,000.00-31,722.00- 42.30 4600 CHARGES FOR SERVICES 330,000.00-330,000.00-|330,000.00-1,500.00- .45 5200 MISCELLANEOUS 69.71-69.71 | 4001 REVENUES 405,000.00-1,890.00-28,989.71-376,010.29-7.16 |405,000.00-33,222.00-8.20 6001 EXPENDITURES 6002 PERSONAL SERVICES 772,432.00 67,374.88 371,143.64 401,288.36 48.05 |750,000.00 351,682.80 46.89 6210 SUPPLIES 6,850.00 228.15 1,712.52 5,137.48 25.00 |7,050.00 3,776.12 53.56 6300 NON-CAPITAL EQUIPMENT 2,000.00 2,000.00 |2,000.00 6350 SERVICES & OTHER CHARGES 64,750.00 4,442.88 17,698.24 47,051.76 27.33 |70,750.00 14,097.33 19.93 6001 EXPENDITURES 846,032.00 72,045.91 390,554.40 455,477.60 46.16 |829,800.00 369,556.25 44.54 8001 OTHER INCOME 8501 OTHER EXPENSE 8580 MISC EXPENSE 257.47 257.47-| 8501 OTHER EXPENSE 257.47 257.47-| 4000 REVENUES & EXPENSES 441,032.00 70,155.91 361,822.16 79,209.84 82.04 |424,800.00 336,334.25 79.17 176 PUBLIC WORKS - ENGINEERING 441,032.00 70,155.91 361,822.16 79,209.84 82.04 |424,800.00 336,334.25 79.17 Study Session Meeting of August 8, 2011 (Item No. 10) Subject: June 2011 Monthly Financial Report Page 20 8/2/2011CITY OF ST LOUIS PARK 12:40:30R5509FIN1 LOGIS005 16Monthly Financial Report Page -By Co, Dept (pb), Object 2011 20116/30/2011 <==========================================>20102011 Description Annual Budget Current Period YTD Actual Budget Balance Per Cent Used | | Prior Year Budget Same Period Prior Year YTD Actual Per Cent Used 177 PUBLIC WORKS - OPERATIONS 4000 REVENUES & EXPENSES 4001 REVENUES 4100 LICENSES & PERMITS 120.00-210.00-90.00 175.00 |120.00-180.00- 150.00 4270 FINES & FORFEITS 200.00-440.00-240.00 220.00 |250.00-139.43- 55.77 4300 INTERGOVERNMENTAL 450,000.00- 302,158.10- 556,133.60- 106,133.60 123.59 |450,000.00-286,579.60- 63.68 4001 REVENUES 450,320.00-302,158.10-556,783.60-106,463.60 123.64 |450,370.00-286,899.03-63.70 6001 EXPENDITURES 6002 PERSONAL SERVICES 1,298,285.00 110,456.70 643,800.42 654,484.58 49.59 |1,230,300.00 606,856.72 49.33 6210 SUPPLIES 454,000.00 10,658.95 171,641.65 282,358.35 37.81 |479,500.00 248,756.48 51.88 6350 SERVICES & OTHER CHARGES 798,000.00 47,054.67 262,994.30 535,005.70 32.96 |799,300.00 258,183.27 32.30 6001 EXPENDITURES 2,550,285.00 168,170.32 1,078,436.37 1,471,848.63 42.29 |2,509,100.00 1,113,796.47 44.39 8001 OTHER INCOME 8501 OTHER EXPENSE 4000 REVENUES & EXPENSES 2,099,965.00 133,987.78-521,652.77 1,578,312.23 24.84 |2,058,730.00 826,897.44 40.17 177 PUBLIC WORKS - OPERATIONS 2,099,965.00 133,987.78-521,652.77 1,578,312.23 24.84 |2,058,730.00 826,897.44 40.17 01000 GENERAL FUND 1,022,619.82 6,830,320.44 6,830,320.44-|51,000.00 7,062,687.83 ********* Study Session Meeting of August 8, 2011 (Item No. 10) Subject: June 2011 Monthly Financial Report Page 21 8/2/2011CITY OF ST LOUIS PARK 12:40:30R5509FIN1 LOGIS005 17Monthly Financial Report Page -By Co, Dept (pb), Object 2011 20116/30/2011 <==========================================>20102011 Description Annual Budget Current Period YTD Actual Budget Balance Per Cent Used | | Prior Year Budget Same Period Prior Year YTD Actual Per Cent Used 02000 PARK AND RECREATION 200 ORGANIZED RECREATION 4000 REVENUES & EXPENSES 4001 REVENUES 4010 GENERAL PROPERTY TAXES 4,000,561.00-4,000,561.00-|4,014,872.00- 4300 INTERGOVERNMENTAL 44,702.00-44,702.00-|44,702.00-22,351.00- 50.00 4600 CHARGES FOR SERVICES 263,000.00- 12,568.90- 184,043.56- 78,956.44- 69.98 |261,000.00-174,007.68- 66.67 5200 MISCELLANEOUS 31,400.00-3,881.00- 12,588.59- 18,811.41- 40.09 |31,400.00-10,899.00- 34.71 4001 REVENUES 4,339,663.00-16,449.90-196,632.15-4,143,030.85-4.53 |4,351,974.00-207,257.68-4.76 6001 EXPENDITURES 6002 PERSONAL SERVICES 724,457.00 73,024.19 368,649.79 355,807.21 50.89 |715,280.00 332,295.93 46.46 6210 SUPPLIES 51,541.00 4,723.67 35,063.24 16,477.76 68.03 |59,451.00 12,903.44 21.70 6300 NON-CAPITAL EQUIPMENT 855.00 855.00 855.00-| 6350 SERVICES & OTHER CHARGES 446,232.00 37,752.21 323,041.82 123,190.18 72.39 |455,677.00 304,620.55 66.85 6001 EXPENDITURES 1,222,230.00 116,355.07 727,609.85 494,620.15 59.53 |1,230,408.00 649,819.92 52.81 8001 OTHER INCOME 8100 INTEREST |680.89- 8130 CONTRIBUTIONS/DONATIONS 15,000.00-750.00- 14,250.00-5.00 |15,000.00-4,350.00- 29.00 8200 MISC REVENUE 5,440.00-5,440.00 |5,440.00- 8001 OTHER INCOME 15,000.00-6,190.00-8,810.00-41.27 |15,000.00-10,470.89-69.81 8501 OTHER EXPENSE 8550 INTEREST/FINANCE CHARGES |39.00 8590 BANK CHARGES/CREDIT CD FEES 17,000.00 2,650.25 9,985.31 7,014.69 58.74 |15,000.00 8,950.41 59.67 8501 OTHER EXPENSE 17,000.00 2,650.25 9,985.31 7,014.69 58.74 |15,000.00 8,989.41 59.93 4000 REVENUES & EXPENSES 3,115,433.00-102,555.42 534,773.01 3,650,206.01-17.17-|3,121,566.00-441,080.76 14.13- 200 ORGANIZED RECREATION 3,115,433.00-102,555.42 534,773.01 3,650,206.01-17.17-|3,121,566.00-441,080.76 14.13- Study Session Meeting of August 8, 2011 (Item No. 10) Subject: June 2011 Monthly Financial Report Page 22 8/2/2011CITY OF ST LOUIS PARK 12:40:30R5509FIN1 LOGIS005 18Monthly Financial Report Page -By Co, Dept (pb), Object 2011 20116/30/2011 <==========================================>20102011 Description Annual Budget Current Period YTD Actual Budget Balance Per Cent Used | | Prior Year Budget Same Period Prior Year YTD Actual Per Cent Used 201 RECREATION CENTER 4000 REVENUES & EXPENSES 4001 REVENUES 4600 CHARGES FOR SERVICES 638,000.00- 131,328.61- 248,983.67- 389,016.33- 39.03 |630,000.00-244,184.37- 38.76 5200 MISCELLANEOUS 771,000.00- 37,622.17- 283,065.90- 487,934.10- 36.71 |744,500.00-273,737.87- 36.77 4001 REVENUES 1,409,000.00-168,950.78-532,049.57-876,950.43-37.76 |1,374,500.00-517,922.24-37.68 6001 EXPENDITURES 6002 PERSONAL SERVICES 786,207.00 91,341.58 336,682.32 449,524.68 42.82 |785,638.00 324,450.82 41.30 6210 SUPPLIES 170,750.00 22,896.05 63,340.50 107,409.50 37.10 |170,350.00 75,816.66 44.51 6350 SERVICES & OTHER CHARGES 485,490.00 64,821.91 205,466.38 280,023.62 42.32 |480,870.00 213,919.60 44.49 6001 EXPENDITURES 1,442,447.00 179,059.54 605,489.20 836,957.80 41.98 |1,436,858.00 614,187.08 42.75 8001 OTHER INCOME 8501 OTHER EXPENSE 8550 INTEREST/FINANCE CHARGES 203.51 203.51-| 8590 BANK CHARGES/CREDIT CD FEES 57.22 139.22 139.22-| 8501 OTHER EXPENSE 57.22 342.73 342.73-| 4000 REVENUES & EXPENSES 33,447.00 10,165.98 73,782.36 40,335.36-220.59 |62,358.00 96,264.84 154.37 201 RECREATION CENTER 33,447.00 10,165.98 73,782.36 40,335.36-220.59 |62,358.00 96,264.84 154.37 Study Session Meeting of August 8, 2011 (Item No. 10) Subject: June 2011 Monthly Financial Report Page 23 8/2/2011CITY OF ST LOUIS PARK 12:40:30R5509FIN1 LOGIS005 19Monthly Financial Report Page -By Co, Dept (pb), Object 2011 20116/30/2011 <==========================================>20102011 Description Annual Budget Current Period YTD Actual Budget Balance Per Cent Used | | Prior Year Budget Same Period Prior Year YTD Actual Per Cent Used 202 PARK MAINTENANCE 4000 REVENUES & EXPENSES 4001 REVENUES 4100 LICENSES & PERMITS 6,600.00-110.00-6,490.00-1.67 |6,275.00-512.00- 8.16 4600 CHARGES FOR SERVICES 10,500.00-12.73-357.63- 10,142.37-3.41 |10,500.00- 5200 MISCELLANEOUS 34,000.00-3,245.00- 8,556.33- 25,443.67- 25.17 |30,000.00-11,645.88- 38.82 4001 REVENUES 51,100.00-3,257.73-9,023.96-42,076.04-17.66 |46,775.00-12,157.88-25.99 6001 EXPENDITURES 6002 PERSONAL SERVICES 970,504.00 97,804.66 486,783.16 483,720.84 50.16 |926,500.00 489,376.63 52.82 6210 SUPPLIES 102,555.00 7,274.03 37,336.49 65,218.51 36.41 |97,755.00 50,951.94 52.12 6300 NON-CAPITAL EQUIPMENT 4,120.00 912.66 912.66 3,207.34 22.15 |4,120.00 4,353.75 105.67 6350 SERVICES & OTHER CHARGES 358,195.00 28,935.57 172,498.67 185,696.33 48.16 |361,340.00 148,301.39 41.04 7800 CAPITAL OUTLAY 1,090.12 1,090.12 1,090.12-|7,000.00 6001 EXPENDITURES 1,435,374.00 136,017.04 698,621.10 736,752.90 48.67 |1,396,715.00 692,983.71 49.62 8001 OTHER INCOME 8501 OTHER EXPENSE 4000 REVENUES & EXPENSES 1,384,274.00 132,759.31 689,597.14 694,676.86 49.82 |1,349,940.00 680,825.83 50.43 202 PARK MAINTENANCE 1,384,274.00 132,759.31 689,597.14 694,676.86 49.82 |1,349,940.00 680,825.83 50.43 Study Session Meeting of August 8, 2011 (Item No. 10) Subject: June 2011 Monthly Financial Report Page 24 8/2/2011CITY OF ST LOUIS PARK 12:40:30R5509FIN1 LOGIS005 20Monthly Financial Report Page -By Co, Dept (pb), Object 2011 20116/30/2011 <==========================================>20102011 Description Annual Budget Current Period YTD Actual Budget Balance Per Cent Used | | Prior Year Budget Same Period Prior Year YTD Actual Per Cent Used 203 WESTWOOD HILLS 4000 REVENUES & EXPENSES 4001 REVENUES 4600 CHARGES FOR SERVICES 95,000.00- 14,473.00- 62,380.85- 32,619.15- 65.66 |86,400.00-67,669.54- 78.32 5200 MISCELLANEOUS 180.00- 1,022.00-1,022.00 |1,812.25- 4001 REVENUES 95,000.00-14,653.00-63,402.85-31,597.15-66.74 |86,400.00-69,481.79-80.42 6001 EXPENDITURES 6002 PERSONAL SERVICES 431,151.00 39,167.55 210,468.44 220,682.56 48.82 |421,200.00 206,503.63 49.03 6210 SUPPLIES 27,000.00 1,182.69 5,323.08 21,676.92 19.72 |27,000.00 6,729.05 24.92 6300 NON-CAPITAL EQUIPMENT |327.82 6350 SERVICES & OTHER CHARGES 43,615.00 3,043.47 13,068.83 30,546.17 29.96 |45,250.00 13,831.17 30.57 6001 EXPENDITURES 501,766.00 43,393.71 228,860.35 272,905.65 45.61 |493,450.00 227,391.67 46.08 8001 OTHER INCOME 8130 CONTRIBUTIONS/DONATIONS 350.00-350.00 |1,860.00- 8001 OTHER INCOME 350.00-350.00 |1,860.00- 8501 OTHER EXPENSE 8580 MISC EXPENSE 5.09 5.09-| 8590 BANK CHARGES/CREDIT CD FEES 600.00 95.64 435.74 164.26 72.62 |340.51 8501 OTHER EXPENSE 600.00 95.64 440.83 159.17 73.47 |340.51 4000 REVENUES & EXPENSES 407,366.00 28,836.35 165,548.33 241,817.67 40.64 |407,050.00 156,390.39 38.42 203 WESTWOOD HILLS 407,366.00 28,836.35 165,548.33 241,817.67 40.64 |407,050.00 156,390.39 38.42 Study Session Meeting of August 8, 2011 (Item No. 10) Subject: June 2011 Monthly Financial Report Page 25 8/2/2011CITY OF ST LOUIS PARK 12:40:30R5509FIN1 LOGIS005 21Monthly Financial Report Page -By Co, Dept (pb), Object 2011 20116/30/2011 <==========================================>20102011 Description Annual Budget Current Period YTD Actual Budget Balance Per Cent Used | | Prior Year Budget Same Period Prior Year YTD Actual Per Cent Used 204 ENVIRONMENT 4000 REVENUES & EXPENSES 4001 REVENUES 4300 INTERGOVERNMENTAL 7,500.00- 28,799.15- 42,480.84- 34,980.84 566.41 |12,100.00- 4600 CHARGES FOR SERVICES 88,750.00-884.53- 8,453.71- 80,296.29-9.53 |86,000.00-17,159.98- 19.95 4001 REVENUES 96,250.00-29,683.68-50,934.55-45,315.45-52.92 |86,000.00-29,259.98-34.02 6001 EXPENDITURES 6002 PERSONAL SERVICES 112,204.00 12,713.82 50,412.13 61,791.87 44.93 |108,648.00 68,330.86 62.89 6210 SUPPLIES 17,100.00 2,351.18 5,626.40 11,473.60 32.90 |19,425.00 8,608.36 44.32 6350 SERVICES & OTHER CHARGES 240,520.00 3,390.76 102,738.54 137,781.46 42.72 |223,470.00 93,147.70 41.68 7800 CAPITAL OUTLAY 1,500.00 1,500.00 | 6001 EXPENDITURES 371,324.00 18,455.76 158,777.07 212,546.93 42.76 |351,543.00 170,086.92 48.38 8001 OTHER INCOME 8130 CONTRIBUTIONS/DONATIONS |2,000.00 653.44 32.67 8001 OTHER INCOME |2,000.00 653.44 32.67 8501 OTHER EXPENSE 4000 REVENUES & EXPENSES 275,074.00 11,227.92-107,842.52 167,231.48 39.20 |267,543.00 141,480.38 52.88 204 ENVIRONMENT 275,074.00 11,227.92-107,842.52 167,231.48 39.20 |267,543.00 141,480.38 52.88 Study Session Meeting of August 8, 2011 (Item No. 10) Subject: June 2011 Monthly Financial Report Page 26 8/2/2011CITY OF ST LOUIS PARK 12:40:30R5509FIN1 LOGIS005 22Monthly Financial Report Page -By Co, Dept (pb), Object 2011 20116/30/2011 <==========================================>20102011 Description Annual Budget Current Period YTD Actual Budget Balance Per Cent Used | | Prior Year Budget Same Period Prior Year YTD Actual Per Cent Used 205 VEHICLE MAINTENANCE 4000 REVENUES & EXPENSES 4001 REVENUES 4300 INTERGOVERNMENTAL 25,450.00-273.52- 14,330.52- 11,119.48- 56.31 |26,517.00-12,080.91- 45.56 4600 CHARGES FOR SERVICES |536.76- 5200 MISCELLANEOUS 101,000.00-8,388.42- 52,175.71- 48,824.29- 51.66 |101,000.00-52,583.64- 52.06 4001 REVENUES 126,450.00-8,661.94-66,506.23-59,943.77-52.59 |127,517.00-65,201.31-51.13 6001 EXPENDITURES 6002 PERSONAL SERVICES 500,217.00 41,104.18 257,547.83 242,669.17 51.49 |483,150.00 243,155.42 50.33 6210 SUPPLIES 485,900.00 50,394.69 287,350.46 198,549.54 59.14 |532,900.00 186,011.84 34.91 6350 SERVICES & OTHER CHARGES 155,605.00 11,938.76 119,463.86 36,141.14 76.77 |146,142.00 67,692.94 46.32 6001 EXPENDITURES 1,141,722.00 103,437.63 664,362.15 477,359.85 58.19 |1,162,192.00 496,860.20 42.75 8001 OTHER INCOME 8501 OTHER EXPENSE 4000 REVENUES & EXPENSES 1,015,272.00 94,775.69 597,855.92 417,416.08 58.89 |1,034,675.00 431,658.89 41.72 205 VEHICLE MAINTENANCE 1,015,272.00 94,775.69 597,855.92 417,416.08 58.89 |1,034,675.00 431,658.89 41.72 02000 PARK AND RECREATION 357,864.83 2,169,399.28 2,169,399.28-|1,947,701.09 Study Session Meeting of August 8, 2011 (Item No. 10) Subject: June 2011 Monthly Financial Report Page 27 Meeting Date: August 8, 2011 Agenda Item #: 11 Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Second Quarter Investment Report (April - June, 2011). RECOMMENDED ACTION: No action required at this time. This report is being provided for information sharing purposes. POLICY CONSIDERATION: None at this time. BACKGROUND: The City’s investment portfolio is focused on shorter term cash flow needs and investment in longer term securities. This is done in accordance with Minnesota Statute 118A and the City’s Investment Policy objectives of: 1) Preservation of capital; 2) Liquidity; and 3) Return on investment. The total portfolio value increased by just over $4 million in the second quarter. This was primarily due to the receipt of the 70% advance property tax settlement on June 20th. There was very little activity in the portfolio this quarter. Two securities were called, both of which were agency bonds with rates of 3% to 3.5%. The first piece of commercial paper for the Fire Stations matured on June 1st making cash available for paying construction expenses. Commercial paper with maturity dates on a monthly basis ranging from June through October was purchased in the first quarter in order to invest the Fire Station bond proceeds in securities with higher yields than a typical money market account. The rates on the commercial paper range from .3% to .85% compared to .11% currently in the UBS Money Market Fund. Since the bond proceeds could not be invested in long term securities, the higher yields on the commercial paper have helped to keep the portfolio yield stable. The overall yield of the portfolio decreased slightly to 1.28% from 1.47% in the prior quarter because of the two called bonds. Cities generally use a short horizon benchmark such as the two year Treasury (.45% at 6/30) or some similar measure for yield comparison of their overall portfolio. The new money market account that was opened at Citizens Independent Bank in January continues to earn .41%. This is substantially higher than the yield of either the 4M Fund Money Market (.02%) or the UBS Money Markets (.11%). A $5 million balance is being maintained in the Citizens Bank Money Market to help maximize interest earnings. A large amount of cash will be needed in the third quarter for debt service payments, Pay As You Go note payments, and summer construction project payments, as well the normal cash flow needs for payroll and general operating expenses. For these reasons, about 30% of the portfolio is invested in money markets so that cash is readily available when needed. Longer term investments will be purchased with some of the available cash whenever possible to help raise the portfolio yield. Study Session Meeting of August 8, 2011 (Item No. 11) Page 2 Subject: Second Quarter Investment Report (April - June, 2011) Approximately 55% of the portfolio is invested in longer term securities. Nearly one half of our longer term investments are in municipal debt, which are bonds issued by State or local governments to pay for special projects. The rest of our longer term purchases are in callable agency bonds, which are issued by government agencies such as the Federal Home Loan Bank or Fannie Mae. They typically have more reasonable interest rates to the final maturity date, which is in three to five years, but the issuers have the right to call the bonds in three months to a year if interest rates decline. Here is a summary of the City’s portfolio at June 30, 2011: FINANCIAL OR BUDGET CONSIDERATION: None at this time. VISION CONSIDERATION: The City has a sound investment policy that brokers are required to follow with the goals of preservation of capital, liquidity and return on investment. The policy is strictly followed in making investment decisions to protect the City’s resources. Attachments: Quarterly Investment Report Prepared by: Darla Monson, Senior Accountant Reviewed by: Brian A. Swanson, Controller Approved by: Tom Harmening, City Manager 3/31/11 6/30/11 <1 Year 50% 56% 1-2 Years 10% 13% 2-3 Years 15% 12% >3 Years 25% 19% 3/31/11 6/30/11 Money Markets $13,966,833 $20,815,023 Commercial Paper $11,841,619 $10,701,514 Municipal Debt $20,757,569 $20,781,393 Agency Bonds $19,201,797 $17,515,619 City of St. Louis Park Investment Portfolio June 30, 2011 Institution Type Maturity Yield to Maturity Cost Basis Market Value at 6/30/2011 Estimated Avg Annual Income Citizens Ind Bank Money Market 0.41%5,009,045 5,009,045 20,537 4M Fund Money Market 0.02%3,008,053 3,008,053 602 Citigroup/Smith Barney FNMA 07/06/2011 2.00% 2,000,000 2,000,540 40,000 Citigroup/Smith Barney GNMA 7.19% 34,195 34,195 2,459 2,034,735 Wells Fargo Advisors FHLMC 08/17/2015 1.50% 2,000,000 2,002,700 30,000 Wells Fargo Advisors FNMA 11/05/2015 1.25% 1,000,000 991,960 12,500 Wells Fargo Advisors FHLB 05/25/2016 2.00% 1,000,000 986,550 20,000 3,981,210 UBS Muni Debt 04/01/2013 1.84% 1,031,190 1,011,370 18,922 UBS FHLB 11/16/2015 1.63% 1,497,208 1,483,590 24,404 UBS Muni Debt 02/01/2016 3.03% 1,022,000 1,031,350 30,916 UBS Muni Debt 02/01/2016 3.07% 1,020,000 1,031,350 31,314 UBS Money Market 0.11% 10,544,087 10,544,087 11,598 UBS Money Market (Fire Station)0.11% 2,253,838 2,253,838 2,479 UBS Comm Paper (Fire Station)07/01/2011 0.35% 948,411 949,991 3,319 UBS Comm Paper (Fire Station)08/01/2011 0.40% 947,857 949,706 3,791 UBS Comm Paper (Fire Station)09/01/2011 0.40% 1,540,983 1,543,965 6,164 UBS Comm Paper (Fire Station)10/03/2011 0.40% 1,262,258 1,264,633 5,049 UBS Comm Paper (Fire Station)10/07/2011 0.84% 5,962,200 5,993,220 50,082 28,057,099 Sterne, Agee Gov't Debt 09/26/2011 1.55% 964,160 998,610 14,944 Sterne, Agee FAMC 10/03/2011 2.10% 1,069,426 1,012,520 22,458 Sterne, Agee FHLB 12/09/2011 2.63% 1,024,946 1,014,810 26,956 Sterne, Agee Muni Debt 05/01/2012 2.80% 101,504 101,673 2,842 Sterne, Agee Muni Debt 12/30/2012 2.45% 1,579,605 1,559,820 38,700 Sterne, Agee Muni Debt 03/01/2013 2.03% 752,580 757,508 15,277 Sterne, Agee FNMA 03/18/2013 3.96% 1,000,000 1,058,980 39,600 Sterne, Agee Muni Debt 05/01/2013 3.12% 307,584 311,523 9,597 Sterne, Agee Muni Debt 05/01/2013 3.16% 599,360 594,935 18,940 Sterne, Agee Muni Debt 04/01/2013 1.75% 1,033,320 1,011,370 18,083 Sterne, Agee FFCB 12/27/2013 2.20% 971,162 920,754 21,327 Sterne, Agee Muni Debt 12/30/2013 2.95% 1,574,415 1,581,180 46,445 Sterne, Agee Muni Debt 04/01/2014 2.53% 820,919 836,665 20,769 Sterne, Agee Muni Debt 05/01/2014 3.52% 720,475 741,350 25,361 Sterne, Agee Muni Debt 06/01/2014 4.04% 558,740 568,980 22,573 Sterne, Agee Muni Debt 01/01/2014 3.25% 1,258,660 1,266,589 40,906 Sterne, Agee Muni Debt 01/01/2013 2.63% 865,649 867,935 22,723 Sterne, Agee Muni Debt 01/01/2012 1.65% 2,040,400 2,017,880 33,667 Sterne, Agee FNMA 10/27/2015 1.55% 1,000,086 992,460 15,501 Sterne, Agee Muni Debt 10/01/2013 1.50% 1,001,340 1,009,620 15,020 Sterne, Agee FNMA 07/21/2014 1.15% 1,002,980 1,000,610 11,534 Sterne, Agee FNMA 07/28/2015 1.49% 1,006,875 1,001,040 14,992 Sterne, Agee FNMA 01/28/2016 1.00% 1,000,000 1,000,470 10,000 Sterne, Agee Muni Debt 01/15/2012 0.55% 281,924 281,336 1,551 Sterne, Agee Muni Debt 01/15/2013 0.88%277,072 277,272 2,424 Sterne, Agee Muni Debt 01/15/2014 1.35% 280,290 280,811 3,784 Sterne, Agee Muni Debt 01/15/2015 1.90% 276,127 278,572 5,246 Sterne, Agee Muni Debt 01/15/2016 2.40% 275,092 278,924 6,602 23,624,197 Wells Fargo FNMA 01/13/2014 1.40% 1,000,000 1,005,150 14,000 Wells Fargo Muni Debt 03/01/2013 1.00% 1,034,583 1,025,260 10,346 Wells Fargo Gov't Debt 08/01/2014 1.33% 1,066,000 1,059,510 14,178 Wells Fargo FHLB 03/27/2013 1.02% 999,580 1,009,290 10,196 4,099,210 GRAND TOTAL 69,813,549 890,682 Portfolio Yield 1.28% Study Session Meeting of August 8, 2011 (Item No. 11) Subject: Second Quarter Investment Report (April - June, 2011)Page 3