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Home My WebLink About2011/09/06 - ADMIN - Agenda Packets - City Council - Regular AGENDA SEPTEMBER 6, 2011 (Mayor Jacobs Out) 6:45 p.m. BOARD & COMMISSION INTERVIEWS – Westwood Room 7:20 p.m. ECONOMIC DEVELOPMENT AUTHORITY – Council Chambers 1. Call to Order 2. Roll Call 3. Approval of Minutes 3a. Economic Development Authority Minutes July 18, 2011 4. Approval of Agenda 5. Reports 5a. Economic Development Authority Vendor Claims 6. Old Business 7. New Business 7a. 2012 Preliminary HRA Levy Certification Recommended Action: Motion to Adopt Resolution authorizing the proposed levy of a special benefit levy pursuant to Minnesota Statutes Section 469.033, Subdivision 6, and approval of the 2012 Preliminary HRA Levy and Budget for fiscal year 2012. 8. Communications 9. Adjournment 7:30 p.m. CITY COUNCIL MEETING – Council Chambers 1. Call to Order 1a. Pledge of Allegiance 1b. Roll Call 2. Presentations -- None 3. Approval of Minutes 3a. Study Session Minutes August 8, 2011 3b. Special City Council Minutes August 11, 2011 3c. Special Study Session August 15, 2011 3d. City Council Minutes August 15, 2011 3e. Study Session Minutes August 22, 2011 Meeting of September 6, 2011 City Council Agenda 4. Approval of Agenda and Items on Consent Calendar NOTE: The Consent Calendar lists those items of business which are considered to be routine and/or which need no discussion. Consent items are acted upon by one motion. If discussion is desired by either a Councilmember or a member of the audience, that item may be moved to an appropriate section of the regular agenda for discussion. The items for the Consent Calendar are listed on the last page of the Agenda. Recommended Action: Motion to approve the Agenda as presented and items listed on the Consent Calendar; and to waive reading of all resolutions and ordinances. (Alternatively: Motion to add or remove items from the agenda, or move items from Consent Calendar to regular agenda for discussion.) 5. Boards and Commissions -- None 6. Public Hearings -- None 7. Requests, Petitions, and Communications from the Public – None 8. Resolutions, Ordinances, Motions and Discussion Items 8a. Adoption of the 2012 Preliminary General Fund and Park and Recreation Budgets, and 2012 Preliminary City and HRA Property Tax Levies Recommended Action:  Motion to Adopt Resolution Approving 2012 Preliminary General Fund and Park and Recreation Budgets, 2012 Preliminary Property Tax Levy, and Setting Public Hearing Date for the 2012 Proposed Budget and Property Tax Levy.  Motion to Adopt Resolution Authorizing the Preliminary HRA Levy for 2012. 9. Communication Auxiliary aids for individuals with disabilities are available upon request. To make arrangements, please call the Administration Department at 952/924-2525 (TDD 952/924-2518) at least 96 hours in advance of meeting. Meeting of September 6, 2011 City Council Agenda 4. CONSENT CALENDAR 4a. Approve Second Reading of Ordinance amending City Code Section 2-212 concerning Human Rights Commission membership and approve the summary ordinance for publication 4b. Designate Northdale Construction, Co. the lowest responsible bidder and authorize execution of a contract with the firm in the amount of $203,434.28 for Taft Lift Station Improvements - Project No. 2007-2400 4c. Approve Contract with Three Rivers Park District to clear and remove snow from the LRT and Cedar Lake Extension Trails through the City of St. Louis Park for the 2011- 2012 Winter Season 4d. Adopt Resolution certifying the special assessment for Street Improvements at 5700 and 5800 West 36th Street, in the total amount of $13,770.40 -P.I.D. 16-117-21-34-0040 and 16-117-21-34-0068 4e. Accept Donation from Target Corporation in the amount of $1,000 for Emergency Preparedness Activities 4f. Accept Donation from Park Coin in the amount of $250 for Fire Prevention and Equipment 4g. Adopt the Sanitary Sewer Service Line Backwater Valve Program (Revised September 6, 2011) 4h. Approve Change Order No. 3 to Contract No. 99-09, 36th Street Streetscape Project – Project 2008-2600 4i. Adopt Resolution accepting work and authorizing final payment in the amount of $9,098.29 for the 36th Street Bridge Enhancement Project, Contract No. 36-09 4j. Approve a Temporary On-Sale Intoxicating Liquor License for Most Holy Trinity Catholic Parish located at 4017 Utica Avenue South for a Steak Fry Event to be held on Saturday, September 24, 2011 4k. Approve for Filing Vendor Claims St. Louis Park Economic Development Authority and regular City Council meetings are carried live on Civic TV cable channel 17 and replays are frequent; check www.parktv.org for the schedule. The meetings are also streamed live on the internet at www.parktv.org, and saved for Video on Demand replays. The agenda is posted on Fridays on the official city bulletin board in the lobby of City Hall and on the text display on Civic TV cable channel 17. The agenda and full packet are available by noon on Friday on the city’s website. Meeting Date: September 6, 2011 Agenda Item #: 3a UNOFFICIAL MINUTES ECONOMIC DEVELOPMENT AUTHORITY ST. LOUIS PARK, MINNESOTA JULY 18, 2011 1. Call to Order President Finkelstein called the meeting to order at 7:20 p.m. Commissioners present: President Phil Finkelstein, Jeff Jacobs, Anne Mavity, Paul Omodt, Julia Ross, Susan Sanger, and Sue Santa. Commissioners absent: None. Staff present: Deputy Executive Director (Ms. Deno), Director of Community Development (Mr. Locke), and Recording Secretary (Ms. Hughes). 2. Roll Call 3. Approval of Minutes 3a. Economic Development Authority Minutes of May 16, 2011 The minutes were approved as presented. 4. Approval of Agenda The agenda was approved as presented. 5. Reports - None 6. Old Business - None 7. New Business 7a. Second Amendment to the Redevelopment Contract with Wooddale Catered Living Owner, LP EDA Resolution No. 11-07 Mr. Locke presented the staff report and advised that this Second Amendment to the Redevelopment Contract with Wooddale Catered Living is a housekeeping matter to make it possible for the Wooddale Pointe project to move forward. He indicated that the Redeveloper has their financing lined up with a closing date scheduled for July 29 and groundbreaking in August; however, the Redevelopment Contract provides that construction on the project was to have commenced by July 1, 2011, so the Second Amendment extends the deadlines for six months so that when the Redeveloper closes on their financing and breaks ground, they will be in conformance with the agreement rather than in technical default. EDA Meeting of September 6, 2011 (Item No. 3a) Page 2 Subject: Economic Development Authority Meeting Minutes of July 18, 2011 President Finkelstein asked if it is anticipated that the project will be completed on or before November 2012. Mr. Locke replied in the affirmative. It was moved by Commissioner Mavity, seconded by Commissioner Ross, to approve EDA Resolution No. 11-07 Approving a Second Amendment of a Contract for Private Redevelopment Between the St. Louis Park Economic Development Authority and Wooddale Catered Living Owner, LP. The motion passed 7-0. 8. Communications - None 9. Adjournment The meeting adjourned at 7:25 p.m. ______________________________________ ______________________________________ Secretary President Meeting Date: September 6, 2011 Agenda Item #: 5a Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Vendor Claims Study Session Discussion Item Written Report Other: TITLE: Vendor Claims. RECOMMENDED ACTION: Motion to accept for filing Vendor Claims for the period May 28, 2011 through August 26, 2011. POLICY CONSIDERATION: Not applicable. BACKGROUND: The Finance Department prepares this report for council’s review. FINANCIAL OR BUDGET CONSIDERATION: None. VISION CONSIDERATION: Not applicable. Attachments: Vendor Claims Prepared by: Connie Neubeck, Account Clerk 8/29/2011CITY OF ST LOUIS PARK 8:54:33R55CKSUM LOG23000VO 1Page -Council Check Summary 8/26/2011 -5/28/2011 Vendor AmountBusiness Unit Object 605.28AMERICAN INN PROP DEVELOPMENT OTHER CONTRACTUAL SERVICESAMEC GEOMATRIX INC 432.007015 WALKER-REYNOLDS WELD PROP OTHER CONTRACTUAL SERVICES 1,037.28 84,686.37AQUILA COMMONS G & A DEVELOPER TAX INCREMNT PYMTAQUILA SENIOR LLC 84,686.37 152.00DEVELOPMENT - EDA G&A GENERAL SUPPLIESARNESON DISTRIBUTING CO 152.00 55,532.66WOLFE LAKE COMMERCIAL TIF G&A DEVELOPER TAX INCREMNT PYMTBELT LINE PROPERTIES INC 55,532.66 450.002008B GO TAX INCREM BONDS G&A FISCAL AGENT FEESBOND TRUST SERVICES CORP 450.00 31.00DEVELOPMENT - EDA G&A GENERAL PROFESSIONAL SERVICESCAMPBELL KNUTSON PROF ASSOC 7,547.25DEVELOPMENT - EDA G&A LEGAL SERVICES 7,578.25 70.637015 WALKER-REYNOLDS WELD PROP HEATING GASCENTERPOINT ENERGY 70.63 31.62DEVELOPMENT - EDA G&A GENERAL SUPPLIESCITIZENS INDEPENDENT BANK 1,363.59DEVELOPMENT - EDA G&A GENERAL PROFESSIONAL SERVICES 718.64DEVELOPMENT - EDA G&A TRAINING 2,113.85 96,422.40DEVELOPMENT - EDA G&A IMPROVEMENTS OTHER THAN BUILDICOMMISSIONER OF TRANSPORTATION 96,422.40 158,328.11CSM TIF DIST G&A DEVELOPER TAX INCREMNT PYMTCSM CORPORATION 158,328.11 10,500.00DEVELOPMENT - EDA G&A OTHER CONTRACTUAL SERVICESDECISION RESOURCES LTD 10,500.00 1,000.97DEVELOPMENT - EDA G&A MEETING EXPENSEDOUBLETREE PARK PLACE HOTEL 1,000.97 431.38EDGEWOOD TIF DIST G & A DEVELOPER TAX INCREMNT PYMTEDGEWOOD INVESTORS LLC 431.38 EDA Meeting of September 6, 2011 (Item No. 5a) Subject: Vendor Claims Page 2 8/29/2011CITY OF ST LOUIS PARK 8:54:33R55CKSUM LOG23000VO 2Page -Council Check Summary 8/26/2011 -5/28/2011 Vendor AmountBusiness Unit Object 946.60WEST END TIF DIST G&A OTHER CONTRACTUAL SERVICESEHLERS & ASSOCIATES INC 756.66ELLIPSE ON EXC TIF DIST G&A OTHER CONTRACTUAL SERVICES 756.60TRUNK HWY 7 G&A OTHER CONTRACTUAL SERVICES 1,421.60HSTI G&A OTHER CONTRACTUAL SERVICES 756.60VICTORIA PONDS G&A OTHER CONTRACTUAL SERVICES 756.60PARK CENTER HOUSING G&A OTHER CONTRACTUAL SERVICES 2,799.10CSM TIF DIST G&A OTHER CONTRACTUAL SERVICES 2,747.50DEVELOPMENT - EDA G&A OTHER CONTRACTUAL SERVICES 1,041.60MILL CITY G&A OTHER CONTRACTUAL SERVICES 1,041.60PARK COMMONS G&A OTHER CONTRACTUAL SERVICES 1,041.60EDGEWOOD TIF DIST G & A OTHER CONTRACTUAL SERVICES 1,801.60ELMWOOD VILLAGE G & A OTHER CONTRACTUAL SERVICES 1,615.00HOIGAARD VILLAGE OTHER CONTRACTUAL SERVICES 1,041.60WOLFE LAKE COMMERCIAL TIF G&A OTHER CONTRACTUAL SERVICES 1,041.64AQUILA COMMONS G & A OTHER CONTRACTUAL SERVICES 1,041.60HWY 7 BUSINESS CENTER G & A OTHER CONTRACTUAL SERVICES 20,607.50 131,502.39PARK COMMONS G&A DEVELOPER TAX INCREMNT PYMTEXCELSIOR & GRAND LLC 131,502.39 581,732.31PARK COMMONS G&A DEVELOPER TAX INCREMNT PYMTGOTTMAR LLC 581,732.31 8.00DEVELOPMENT - EDA G&A MEETING EXPENSEGROVE, JULIE 8.00 71,989.90HWY 7 BUSINESS CENTER G & A DEVELOPER TAX INCREMNT PYMTHIGHWAY 7 BUSINESS CENTER LLC 71,989.90 5,546.00DEVELOPMENT - EDA G&A AUDITING AND ACCOUNTING SERVICHLB TAUTGES REDPATH LTD 5,546.00 1,581.00DEVELOPMENT - EDA G&A OTHER CONTRACTUAL SERVICESHOISINGTON KOEGLER GROUP INC 1,581.00 6.00DEVELOPMENT - EDA G&A MEETING EXPENSEHUNT, GREG 158.10DEVELOPMENT - EDA G&A MILEAGE-PERSONAL CAR 164.10 64.00AMERICAN INN PROP DEVELOPMENT LEGAL SERVICESKENNEDY & GRAVEN EDA Meeting of September 6, 2011 (Item No. 5a) Subject: Vendor Claims Page 3 8/29/2011CITY OF ST LOUIS PARK 8:54:33R55CKSUM LOG23000VO 3Page -Council Check Summary 8/26/2011 -5/28/2011 Vendor AmountBusiness Unit Object 607.50HARD COAT LEGAL SERVICES 738.00ELLIPSE ON EXC TIF DIST G&A LEGAL SERVICES 369.00HSTI G&A LEGAL SERVICES 1,049.29DEVELOPMENT - EDA G&A LEGAL SERVICES 1,980.00AQUILA COMMONS G & A LEGAL SERVICES 558.00HOIGAARD VILLAGE G & A LEGAL SERVICES 5,365.79 12,000.00HRA LEVY G&A LEGAL SERVICESLOCKRIDGE GRINDAL NAUEN PLLP 12,000.00 200.00PARK CENTER HOUSING G&A GENERAL PROFESSIONAL SERVICESLOUISIANA COURT APARTMENTS 200.00 225.00DEVELOPMENT - EDA G&A SUBSCRIPTIONS/MEMBERSHIPSMNCAR EXCHANGE 225.00 116,206.53MILL CITY G&A DEVELOPER TAX INCREMNT PYMTMSP REAL ESTATE INC. 116,206.53 473.85DEVELOPMENT - EDA G&A TELEPHONENEXTEL COMMUNICATIONS 473.85 1,322.71DEVELOPMENT - EDA G&A MISC EXPENSEPARKDALE PROPERTY LLC 1,322.71 33.51DEVELOPMENT - EDA G&A OTHER CONTRACTUAL SERVICESQUICKSILVER EXPRESS COURIER 33.51 3.98DEVELOPMENT - EDA G&A GENERAL SUPPLIESSAM'S CLUB 3.98 12,609.46DEVELOPMENT - EDA G&A GENERAL PROFESSIONAL SERVICESSEARCHWIDE LLC 12,609.46 32,452.02DEVELOPMENT - EDA G&A PLANNINGSEH 32,452.02 1,400.00SOOMEKH PROPERTY OTHER CONTRACTUAL SERVICESSRF CONSULTING GROUP INC 4,825.89DEVELOPMENT - EDA G&A OTHER CONTRACTUAL SERVICES 25,862.19DEVELOPMENT - EDA G&A PLANNING 32,088.08 EDA Meeting of September 6, 2011 (Item No. 5a) Subject: Vendor Claims Page 4 8/29/2011CITY OF ST LOUIS PARK 8:54:33R55CKSUM LOG23000VO 4Page -Council Check Summary 8/26/2011 -5/28/2011 Vendor AmountBusiness Unit Object 103.00DEVELOPMENT - EDA G&A SUBSCRIPTIONS/MEMBERSHIPSST LOUIS PARK SUNRISE ROTARY 103.00 84.227015 WALKER-REYNOLDS WELD PROP WATER SERVICEST LOUIS PARK, CITY OF 84.22 75,799.00VICTORIA PONDS G&A DEVELOPER TAX INCREMNT PYMTSVK DEVELOPMENT INC. 75,799.00 Report Totals 1,520,402.25 EDA Meeting of September 6, 2011 (Item No. 5a) Subject: Vendor Claims Page 5 Meeting Date: September 6, 2011 Agenda Item #: 7a Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: Special Meeting TITLE: 2012 Preliminary HRA Levy Certification. RECOMMENDED ACTION: Motion to Adopt Resolution authorizing the proposed levy of a special benefit levy pursuant to Minnesota Statutes Section 469.033, Subdivision 6, and approval of the 2012 Preliminary HRA Levy and Budget for fiscal year 2012. POLICY CONSIDERATION: Does the EDA desire to levy the maximum allowable by law of 0.0185% of taxable market value collectible in 2012 for purposes of funding infrastructure improvements in redeveloping areas of the City? BACKGROUND: The purpose of this levy is to assist in funding future improvements to infrastructure in redeveloping areas. Some possible future uses of these dollars are the City’s share of the grade separated crossing at Highway 7 and Louisiana, and the possible Highway 100 reconstruction. In the past, this fund has paid for legislative and lobbying costs related to securing transportation funding for projects in St. Louis Park; however, those costs have been moved to the Development Fund for 2012. There is $3,410,542 in estimated capital expenditures for 2012 related to Highway 7 and Louisiana (assuming the project continues to move forward). The City Council and EDA first adopted the HRA Levy for 2002. The maximum allowable HRA levy is based on a percentage of the previous year’s taxable market value in the City. For the 2012 levy, the percentage is 0.0185%. Based on the taxable market value of the City of $5,316,617,000, staff has calculated the maximum preliminary HRA Levy for 2012 to be $983,574. This is a $45,314 decrease, or approximately 4.41% from 2011 to 2012 in the potential maximum allowable HRA levy. The decrease is a result of a lower taxable market value in the City for 2011. As indicated in the resolution, the EDA is allowed to authorize the HRA levy and then forward this recommendation to the City Council. Council action is required before certification. FINANCIAL OR BUDGET CONSIDERATION Given the significant infrastructure needs facing the City in the future, particularly related to transportation needs, staff is recommending the EDA adopt the resolution authorizing the proposed HRA levy. VISION CONSIDERATION: This levy supports St. Louis Park being a connected and engaged community relative to transportation connections. Attachments: EDA Resolution 2012 HRA Levy Preliminary Budget Prepared by: Steven Heintz, Finance Supervisor Reviewed by: Brian A. Swanson, Controller Approved by: Tom Harmening, EDA Executive Director and City Manager EDA Meeting of September 6, 2011 (Item No. 7a) Page 2 Subject: 2012 Preliminary HRA Levy Certification EDA RESOLUTION NO. 11-____ AUTHORIZING THE PROPOSED LEVY OF A SPECIAL BENEFIT LEVY PURSUANT TO MINNESOTA STATUTES, SECTION 469.033, SUBDIVISION 6 AND APPROVAL OF A PRELIMINARY BUDGET FOR FISCAL YEAR 2012 WHEREAS, pursuant to Minnesota Statutes, Section 469.090 to 469.108 (the “EDA Act”), the City Council of the City of St. Louis Park created the St. Louis Park Economic Development Authority (the "Authority"); and WHEREAS, pursuant to the EDA Act, the City Council granted to the Authority all of the powers and duties of a housing and redevelopment authority under the provisions of the Minnesota Statutes, sections 469.001 to 469.047 (the "HRA Act"); and WHEREAS, Section 469.033, Subdivision 6, of the HRA Act permits the Authority to levy and collect a special benefit levy of up to .0185 percent of taxable market value in the City upon all taxable real property within the City; and WHEREAS, the Authority desires to levy a special benefit levy in the amount of up to .0185 percent of taxable market value in the City for taxes payable in 2011; and WHEREAS, pursuant to Minnesota Statutes, Section 275.065, the Authority is required to adopt a proposed budget and a proposed tax levy and submit the same to the County Auditor by September 15; and WHEREAS, the Authority has before it for its consideration a copy of a proposed budget for its operations for the fiscal year 2012 and the amount of the proposed levy for collection in 2012 shall be based on this budget, subject to any adjustments in the budget as finally approved prior to certification of the final special benefit levy. NOW THEREFORE, be it resolved by the Board of Commissioners of the St. Louis Park Economic Development Authority: 1. The proposed budget of $983,574 for the operations of the Authority in fiscal year 2012, as presented for consideration by the City Council, is hereby in all respects approved, subject to final approval by the Authority before certification of the tax levy under Minnesota Statutes, Section 275.07. 2. Staff of the Authority are hereby authorized and directed to file the proposed budget with the City in accordance with Minnesota Statutes, Section 469.033, Subdivision 6. 3. The proposed special benefit levy pursuant to Minnesota Statutes, Section 469.033, Subdivision 6, is hereby approved in a maximum amount equal to .0185 percent of taxable market value in City of St. Louis Park, currently estimated to be $5,316,617,000 with respect to taxes payable in calendar year 2011, subject to final approval by the Authority before certification of the special benefit levy pursuant to Minnesota Statutes, Section 275.07. EDA Meeting of September 6, 2011 (Item No. 7a) Page 3 Subject: 2012 Preliminary HRA Levy Certification 4. Staff of the Authority are hereby authorized and directed to seek the approval by resolution of the City Council of the levy of special benefit taxes in 2012 and to take such other actions as are necessary to bring before the Board the final budget and levy by no later than five working days after December 20, 2011. Reviewed for Administration Adopted by the Economic Development Authority September 6, 2011 Executive Director President Attest: Secretary EDA Meeting of September 6, 2011 (Item No. 7a) Page 4 Subject: 2012 Preliminary HRA Levy Certification HRA Levy 2012 Preliminary Budget September 6, 2011 2010 2011 2012 Actual Budget Proposed Budget Revenues: Property Tax Levy 1,003,783$ 1,028,888$ 983,574$ Market Value Homestead Credit 31,025 0 0 Interest Income 55,305 100,000 70,000 Total Revenue 1,090,113$ 1,128,888$ 1,053,574$ Expenditures: Infrastructure Projects -$ 20,000$ 3,410,542$ Legislative Lobbying Services 52,532 36,000 0 Total Expenditures 52,532$ 56,000$ 3,410,542$ Net Transfers (971,687)$ -$ -$ Beginning Fund Balance 5,037,002$ 5,102,896$ 6,175,784$ Net Change in Fund Balance 65,894$ 1,072,888$ (2,356,968)$ Ending Fund Balance 5,102,896$ 6,175,784$ 3,818,816$ Meeting Date: September 6, 2011 Agenda Item #: 3a UNOFFICIAL MINUTES CITY COUNCIL STUDY SESSION ST. LOUIS PARK, MINNESOTA AUGUST 8, 2011 The meeting convened at 6:35 p.m. Councilmembers present: Mayor Jeff Jacobs, Phil Finkelstein, Anne Mavity, Paul Omodt, Julia Ross, Susan Sanger, and Sue Santa. Councilmembers absent: None. Staff present: City Manager (Mr. Harmening), Deputy City Manager/Human Resources Director (Ms. Deno), Fire Chief (Mr. Stemmer), Controller (Mr. Swanson), Finance Supervisor (Mr. Heintz), Director of Parks and Recreation (Ms. Walsh), Chief Information Officer (Mr. Pires), Director of Community Development (Mr. Locke), Planning/Zoning Supervisor (Ms. McMonigal), and Recording Secretary (Ms. Hughes). 1. Future Study Session Agenda Planning – August 22, 2011 Mr. Harmening presented the proposed study session agenda for August 22nd. Councilmember Mavity requested that staff provide Council with a brief assessment of the costs associated with running the primary election after the August 9th primary. She also stated that Council has had discussions in the past regarding safety issues at the Wooddale and Beltline crossings and requested that Council revisit those issues and discuss how the City can make these crossings safer sooner rather than later. Councilmember Finkelstein suggested that staff provide a written report to Council summarizing the previous discussions regarding Wooddale and Beltline, together with an estimate of cost. Councilmember Sanger reiterated her concerns regarding the inconsistency of who has the right of way when bike trails cross roadways in the City and neighboring communities which contributes to safety issues. She requested further Council discussion regarding this issue. 2. 2012 Budget Discussion Mr. Harmening presented the staff report and reviewed the policy questions for Council consideration, most notably the question regarding whether there are other service delivery changes Council would like to consider in preparing the 2012 budget. He noted that Council direction at its June 20th meeting was to develop the 2012 budget based on the City’s current service delivery level, so the preliminary budget and levy is based on that principle and includes a levy increase of approximately 4%. He advised that the preliminary 2012 budget contains a current gap between revenues and expenditures for the General and Park and Recreation Funds of approximately $65,000. He then introduced the Chief Information Officer (Mr. Pires), Fire Chief (Mr. Stemmer), Director of Community Development (Mr. Locke), and Director of Parks and Recreation (Ms. Walsh). He pointed out that the agenda packet contains a comprehensive summary of all services that the City provides broken down by department, as well as organizational charts for each department. Councilmember Santa requested clarification regarding park maintenance roles noted on page 54 with respect to maintaining trails and mowing of entrance signs. She asked what the statements City Council Meeting of September 6, 2011 (Item No. 3a) Page 2 Subject: Study Session Minutes of August 8, 2011 “need to provide for safety reasons unless they are removed” and “need to provide if signs continue. Signs could be removed” mean and whether the statements reflect what the City is currently doing. Mr. Swanson reviewed the General Fund and Park and Recreation Fund Summary of Revenues and noted that these preliminary budgets represent a 1.19% increase over 2011. He discussed the revenues included in each of the General Fund and Park and Recreation budgets and stated that transfers have changed due to a change in the way funds are allocated in the various budgets, with salaries being allocated to the various departments. He reviewed the General Fund and Park and Recreation Fund Summary of Expenditures and stated that assumptions include an adjustment for wages of 2%, an increase in the City’s employee benefit contribution and wellness benefit, which has been included in personnel costs all across the City, representing an approximate $600,000 increase. Councilmember Ross asked if there was any way for the City to recoup some of the Police Department expenditures from the businesses at West End. She suggested that a volunteer presence in the West End might be beneficial, similar to the ambassador program in Minneapolis, which could give visitors a feeling of security that there is another set of eyes and ears that know what is going on. Mr. Harmening replied that that would be difficult to do on anything other than a voluntary basis. He stated to the extent that the City hires off duty police officers, e.g., for Cavalia, the City pays the off duty police officers and is then reimbursed by Cavalia. He added that Council will have an opportunity to discuss staffing needs in the Police Department with Chief Luse at its next budget discussion. Councilmember Finkelstein asked how much the City expects to receive from permitting fees from new construction. Mr. Harmening agreed to provide this information to Council. Councilmember Ross asked if there was any way to increase the funding for STEP because of the increased need in the community. Council discussed the funding provided to STEP, Friends of the Arts, etc. Ms. Deno agreed to provide Council with a listing of these expenditures and the various funding sources. Councilmember Sanger asked if money should be allocated in the budget to assist the City in answering the question about whether to build a community center and felt that the City should plan in advance for this type of expenditure in preparing the 2012 budget. Mr. Harmening advised that Council will have further discussions in September regarding the Decision Resources survey information, in particular the community center question and next steps in the process. He stated that there is currently nothing in the budget related to a possible community center. He indicated that Council may wish to set the preliminary levy higher, which would provide additional time to figure out whether to set aside money in the budget for a civic planning exercise. Councilmember Finkelstein stated that he did not want to tax or levy any more than Council deems appropriate. City Council Meeting of September 6, 2011 (Item No. 3a) Page 3 Subject: Study Session Minutes of August 8, 2011 Mr. Harmening agreed to include funds for planning and feasibility expenses in the preliminary budget related to a possible community center. Ms. Deno stated that this could be listed as an option for Council consideration when setting the preliminary levy. Ms. Walsh responded to Councilmember Santa’s question related to mowing of entrance signs and stated that the City currently mows and maintains all entrance signs in the City. Councilmember Santa stated that the policy decision of Council is that trails and sidewalks are important in the City and therefore maintenance and upkeep are equally important. She added that to suggest removal of signs would cause a great deal of consternation throughout the City. Councilmember Sanger expressed concern that City-owned trees are not being watered and asked if money could be added to the budget for tree watering so that the City does not waste its investment in trees. Mr. Harmening agreed to provide Council with further information regarding having the City take a more proactive role in watering City-owned trees and what that might cost. Councilmember Ross requested further information regarding Wi-Fi technology. Mr. Pires stated that staff is in the midst of identifying and making a recommendation regarding what the City can do to leverage fiber in the community and has engaged a consultant to answer those questions. He added that staff is also asking the consultant to look at an ordinance requiring the installation of fiber facilities in any new or remodeled building. He indicated that a task force of the Telecommunications Advisory Commission is currently reviewing the future of cable TV, not only in terms of franchise fees but the technology as well, and hopes to provide something to Council in the fall. Councilmember Sanger asked if the City has any knowledge about CDBG funding for next year and whether the City needs to do some planning for likely funding reductions. Mr. Harmening agreed to provide further information to Council regarding how the City might make up for reductions in CDBG funding. Councilmember Mavity requested that staff provide a listing of all fees and taxes that go to the taxpayer. Councilmember Finkelstein requested further information regarding whether the City may have to levy for more borrowing costs in light of the recent credit rating decline of the U.S. Government. He also asked whether Council needs to revisit its investment philosophy due to the increased volatility in the market. Mr. Swanson explained that the City issues debt for capital purposes and felt that the City’s philosophy did not need to change. He stated that the City’s Long Range Financial Management Plan worksheet contains the City’s comprehensive approach to money issues to make sure the City has sustainability for the long term. He then reviewed the 2011 levy and 2012 preliminary general property tax levy and HRA levy, which projects a 4.05% levy for 2012. He reminded City Council Meeting of September 6, 2011 (Item No. 3a) Page 4 Subject: Study Session Minutes of August 8, 2011 Council that the 2012 preliminary property tax levy adopted by Council on September 6, 2011, can be decreased at the time of final adoption but cannot be increased. Councilmember Sanger requested that staff again provide Council with further background information that contains hypothetical scenarios for various property tax levies. Council discussed market value homestead credit and fiscal disparities. Mr. Heintz reviewed the proposed 2012 HRA levy, which cannot exceed 0.0185% of the taxable market value of the City. He stated that the maximum HRA levy based on data from the County for 2012 is $983,574, a decrease of $45,314 from 2011. He indicated that the City has always levied the maximum amount, with proceeds going being used for future infrastructure improvements in redevelopment areas. Councilmember Finkelstein requested that staff provide Council with information regarding the impact to the City of potential reductions in State funding. Mayor Jacobs recessed the study session at 7:55 p.m. Mayor Jacobs reconvened the study session at 8:05 p.m. 3. Freight Rail – Letter from Hennepin County Mr. Harmening presented the staff report and letter from Hennepin County Commissioners Peter McLaughlin and Gail Dorfman dated July 15th. He advised that Commissioner Dorfman contacted him in early July and asked to meet with the Mayor and him to talk about the MNS issue. At that meeting Commissioner Dorfman inquired as to whether the City would be willing to sit down and talk to the County about mitigation as part of the EAW. He indicated that he informed Commissioner Dorfman that given the policy position of the City, he did not think City staff could meet with the County. Mr. Harmening further indicated he would be willing to bring this question to the City Council and suggested she write a letter to the City to that effect. That suggestion resulted in the July 15 letter from the County. He added that staff has heard nothing from the Federal Transit Administration (FTA) regarding Preliminary Engineering (PE) despite being told an announcement was imminent. Mr. Jim Brimeyer, Met Council Board member, appeared before the City Council and advised that the FTA asked for some additional ridership clarification and a response is expected in another week. He indicated that it is fairly certain that the PE will be approved. He stated that the Met Council Transportation Committee has approved a $16 million grant for their share of the SWLRT PE. He noted that the estimate for the PE work is $100 million and will take two years. Mr. Harmening indicated that the Council resolutions previously adopted state that the City does not support the MNS route unless it can be shown that no viable alternative route exists and, if that is proven, that certain mitigation measures must be employed. He suggested that one approach to consider in responding to the July 15th letter, in the context of where things stand today and what is in the best interest of the City would be to maintain the City’s position on Kenilworth and MNS consistent with Council’s earlier resolutions. He further stated that the City could then, consistent with Council’s earlier resolutions, continue to examine with the County the mitigation identified by the City in the EAW and learn more from the County about City Council Meeting of September 6, 2011 (Item No. 3a) Page 5 Subject: Study Session Minutes of August 8, 2011 its reaction to those mitigation measures. Mr. Harmening indicated he felt this could provide helpful information for the City in understanding the County’s position on these important questions. Councilmember Sanger stated that she was surprised to read in the staff report that the County may decide on August 16th where freight rail should go. She requested further information from staff about the County’s intentions for next week and asked if staff has talked to any County officials regarding the City’s analysis of the feasibility of co-location in the Kenilworth corridor. Mr. Harmening stated that staff was advised by Phil Eckhert and Commissioner Dorfman at the Southwest Management Corridor meeting last week that they believed County staff were putting together information for the County Board about routing options relative to light rail and freight rail and that this information was going to be presented to the County Board on August 16th and that the County Board was going to take some kind of action or position regarding which route was the best route for TCW trains. Councilmember Sanger asked if it should be assumed that the County has decision-making authority on this. Mr. Locke stated that it is still unclear how a decision gets made and indicated that the County owns the right-of-way in Kenilworth and is a major player in the decision-making process. He stated that since funding has not yet been identified, it is not entirely clear who will make decisions. Councilmember Santa felt that the City should meet with the County as requested in the July 15th letter. She expressed continued concern regarding mitigation and stated that she did not believe whistle quiet zones could be used when there are so many blind curves creating safety concerns. She felt that the City needs to discuss straightening the curves between Library Lane and the High School and requested that the City make sure that that is part of the conversation with the County. Councilmember Mavity felt that the City should meet with the County. She requested that the meeting include a discussion regarding funding sources. She stated that the City will then need to have further discussion regarding the City’s priorities from a mitigation perspective. She also requested that Council reach consensus regarding what would have to happen for Council to state its position that the proposed reroute is not viable. Councilmember Finkelstein agreed that the City should meet with the County and to have a frank discussion regarding funding and what is realistic. He added that the meeting with the County will go a long way for him in determining whether the County has met the burden of what is viable and what is not viable. Councilmember Ross agreed that the City should meet with the County and stated that Mn/DOT and the railroads should also be at the table. Councilmember Sanger agreed that the City should meet with the County but felt that mitigation should not be the first item on the agenda. She stated that the County should be informed that the City desires to discuss co-location and the City’s analytical studies regarding Kenilworth, and that the City would like to get the County’s reaction to those studies. She requested that the City Council Meeting of September 6, 2011 (Item No. 3a) Page 6 Subject: Study Session Minutes of August 8, 2011 County be asked what, if anything, the County or Mn/DOT proposes to pay the railroads for their increased operating costs if required to move to St. Louis Park. She also asked if the School District’s mitigation requests will be included in any conversation with the County. Councilmember Omodt agreed that the City should meet with the County and felt it was important for the County to fully understand the City’s position. He requested that all matters related to this issue be done in writing with minutes taken at meetings. Mayor Jacobs agreed that the City should meet with the County. He stated it will be important to have a preset agenda with formal minutes taken. Councilmember Sanger suggested that staff try to meet with the County before the County Board’s August 16th meeting, at least on the question of the City’s analysis of co-location and getting the County’s reactions to it. Mr. Harmening stated that staff will not commit or agree to anything in its meeting with the County and added that the meeting with the County is seen as an exploratory meeting intended to help the City better understand the County’s position on mitigation. Mr. Harmening indicated a letter to the County would be prepared for the Mayors signature indicating the City staff would be willing to meet with County staff consistent with the direction provided during this evening’s discussion. 4. St. Louis Park Citizen Award/Recognition Program Mr. Harmening presented the staff report. Mayor Jacobs stated that he and Councilmember Mavity thought that an award or some type of recognition program to recognize people for their contributions to the community was important. Councilmember Mavity stated that she envisioned a program that recognizes people who have done a lot for the community in any number of areas. She indicated that the program could be broad and not limited to a specific category and there could be more than one award presented in a year. Councilmember Omodt stated that he preferred to keep this type of program out of the hands of politicians and to have an advisory board do this. Councilmember Sanger stated that she did not feel strongly one way or another regarding this type of program. She indicated that the City previously developed a policy for naming City places in honor of people and suggested that this policy be consolidated with any award/recognition program in order to maintain consistency in the criteria. She agreed that an advisory board should be asked to administer the award/recognition program. She suggested that the human rights award be merged into this program so that one overall award is presented. She also requested that the criteria provide clarity around what it means to serve the City well. Mayor Jacobs stated that this program could be similar to the 11 Who Care awards presented by KARE 11. He suggested that members of the City’s various boards and commissions be asked to form a blue ribbon committee to come up with the criteria and be responsible for selecting award recipients. City Council Meeting of September 6, 2011 (Item No. 3a) Page 7 Subject: Study Session Minutes of August 8, 2011 Councilmember Finkelstein suggested that the various advisory commissions be asked to form a blue ribbon committee of three individuals and to charge them with responsibility for coming up with the suggested criteria and to report back to Council in a written report. Following further discussion, it was the consensus of the City Council to direct staff to develop draft criteria for an award program to recognize citizens in the community for Council to review. 5. Mayor, City Council and Economic Development Authority Compensation Mr. Harmening presented the staff report and stated that Council briefly discussed this at its last study session but requested that it be included on the agenda when all Councilmembers were in attendance. Councilmember Omodt stated that he wanted this item on the record as having been discussed by Council. He felt that Council should decrease its compensation again by 5% because of current economic conditions and to demonstrate leadership of budget discipline. Councilmember Finkelstein stated that he did not feel comfortable making a decision on this issue now because two new members will be joining the Council in January 2012 and he preferred to give them a chance to weigh in on the matter. It was the consensus of the City Council to make no change in the current compensation of Mayor, Council, or EDA members. 6. Communications/Meeting Check-In (Verbal) Mr. Harmening discussed the note recently sent to Council regarding an inquiry received from Cavalia about a VIP list and stated that since Council sets regulations on these types of events, it is recommended that they not accept show tickets or reduced price show tickets. He noted that there is a process whereby Council could accept, on behalf of the City, tickets as a gift from Cavalia, similar to the gifts received from other agencies, e.g., the AED defibrillator from Target. Councilmembers were in consensus that they should not receive tickets and suggested that Cavalia be asked to provide ticket opportunities to Meadowbrook or other places or agencies. The meeting adjourned at 9:11 p.m. Written Reports provided and documented for recording purposes only: 7. Project Update – Hwy 7/Louisiana Avenue Interchange 8. Project Update – Highway 100 Reconstruction Project 9. Semi-Annual Housing Programs Report 10. June 2011 Monthly Financial Report 11. Second Quarter Investment Report (April – June, 2011) ______________________________________ ______________________________________ Nancy Stroth, City Clerk Jeff Jacobs, Mayor Meeting Date: September 6, 2011 Agenda Item #: 3b UNOFFICIAL MINUTES SPECIAL CITY COUNCIL MEETING ST. LOUIS PARK, MINNESOTA AUGUST 11, 2011 1. Call to Order Mayor Pro Ttem Sanger called the meeting to order at 5:00 p.m. Councilmembers present: Mayor Pro Tem Susan Sanger, Phil Finkelstein, Julia Ross and Sue Santa. Councilmembers absent: Mayor Jeff Jacobs, Anne Mavity and Paul Omodt. Staff present: Deputy City Manager (Ms. Deno), City Clerk (Ms. Stroth) and Recording Secretary (Ms. Luedke). 2. Resolutions, Ordinances, Motions and Discussion Items 2a. Canvass Results of the Municipal Primary Election Resolution No. 11-078 Ms. Stroth summarized the canvassing election return process and the election results of the Primary Election held on August 9, 2011. She stated the nominees certified by the election judges for the office of Councilmember At Large B on the General Election ballot are Claudia Johnston-Madison and Jake Spano. It was moved by Councilmember Finkelstein, seconded by Councilmember Santa, to adopt Resolution No. 11-078 Canvassing Election Returns of St. Louis Park Municipal Primary Election held August 9, 2011. The motion passed 4-0. 3. Adjournment It was moved by Councilmember Finkelstein, seconded by Councilmember Ross, to adjourn the Special City Council Meeting. The motion passed 4-0. The meeting adjourned at 5:03 p.m. ______________________________________ ______________________________________ Nancy Stroth, City Clerk Susan Sanger, Mayor Pro Tem Meeting Date: September 6, 2011 Agenda Item #: 3c UNOFFICIAL MINUTES CITY COUNCIL SPECIAL STUDY SESSION ST. LOUIS PARK, MINNESOTA AUGUST 15, 2011 The meeting convened at 6:30 p.m. Councilmembers present: Mayor Pro Tem Susan Sanger, Anne Mavity (arrived at 6:33 p.m.), Paul Omodt (arrived at 7:22 p.m.), Julia Ross, and Sue Santa. Councilmembers absent: Mayor Jeff Jacobs and Phil Finkelstein. Staff present: City Manager (Mr. Harmening), Deputy City Manager/Human Resources Director (Ms. Deno), Controller (Mr. Swanson), Finance Supervisor (Mr. Heintz), and Recording Secretary (Ms. Hughes). Guests: David Mol, CPA (HLB Tautges Redpath, Ltd.) and Andrew Hering, CPA (HLB Tautges Redpath, Ltd.). 1. 2010 Financial Statements – Auditor’s Presentation and Discussion Mr. Swanson presented the staff report and introduced David Mol, CPA, and Andrew Hering, CPA, from HLB Tautges Redpath, the City’s new auditors for 2010. Mr. Hering stated that five reports were issued as part of the 2010 audit, including an opinion on the fair presentation of the financial statements, report on internal controls, report on compliance with the Minnesota Legal Compliance Audit Guide for Political Subdivisions report on compliance with requirements of Federal programs (single audit), and communication to those charged with governance. He explained that the audit was performed in accordance with Generally Accepted Accounting Standards (GAAS) and an unqualified, or clean, opinion has been issued stating that the financial statements are presented fairly in all material respects. He noted that the Government Finance Officers Association (GFOA) has issued the City a Certificate of Achievement for Excellence in Financial Reporting for 27 consecutive years. He explained the audit process and results obtained in the report on internal controls, stating that two findings were noted related to audit adjustments and approval of journal entries, bank reconciliations, and other transactions. He indicated that anytime an adjustment is required to be made to prior period financial statements will result in a deficiency in internal controls, but added it was determined that this was not material to the financial statements. He explained that one example related to an energy grant which had expenses recorded in 2010 but the revenue was received in 2011; the revenue should have been recorded in 2010 and this finding only relates to the timing of receipt of the revenue and when it gets recorded. He discussed the second finding related to approval of journal entries, bank reconciliations, and other transactions in which the audit found no evidence of approval in six journal entries tested. He stated that the person performing the bank reconciliation duties were not reviewed by another employee, the audit noted two credit card transactions out of 29 tested that were approved by the same person making the transaction. He noted that the total was $53.29, so it was not a significant amount. He reviewed the recommendation contained in the report and stated that the procedures were modified in 2011 with the goal of eliminating this finding. City Council Meeting of September 6, 2011 (Item No. 3c) Page 2 Subject: Special Study Session Minutes of August 15, 2011 Mayor Pro Tem Sanger stated that it appears the two items noted by the auditors were technical irregularities involving compliance with housekeeping and consistency in recordkeeping. Mr. Hering agreed. He then discussed the report on compliance with the Minnesota Legal Compliance Audit Guide which is a 54-page checklist published by the State Auditor which tests the City’s compliance with State Statutes and this report found no findings of noncompliance. He reviewed the report on compliance with Federal program requirements, or single audit, which is required when a City expends more than $500,000 in Federal monies. He stated that in 2010, $7.9 million was expended by the City for highway planning and construction related to Highway 7/Wooddale and this report found no findings of noncompliance. He then reviewed the required communications to those charged with governance. He advised that the City adopted two new accounting standards in 2010 related to intangible assets (GASB Statement No. 51) and GASB Statement No. 54 related to fund balances. He discussed the accounting estimates in the financial statements, noting that the most prominent estimate relates to the City’s obligation based on health insurance, participation, and retirement rates. Councilmember Mavity asked if any adjustments should be made in the City’s planning for future health care costs. Mr. Heintz stated that the City has retained an actuary to determine the appropriate level of funding for health care in future years. He noted that this liability is not a cash liability and retirees who stay on the City’s health insurance pay 100% of their premium. Mr. Hering advised that no difficulties were encountered in the performance of the audit, there were no uncorrected misstatements, and there were no disagreements with management. Mr. Mol reviewed the summary of financial activity for the year ended December 31, 2010 which lists all funds maintained by the City. He stated that the increase in fund balance at year end relates to the City’s issuance of approximately $12 million in bonds at the end of December for the fire stations as well as the City’s approximate $3.6 million refunding of its 2000 G.O. bonds in February 2011. He also noted that the General Fund had a transfer of $1 million to the City’s Flex Spending Internal Service Fund and $550,000 was transferred to the Park Improvement Fund. Mr. Harmening pointed out that these transfers were approved by Council in December last year. Mr. Mol discussed the constraints on the City’s fund balances and the various categories used by the City, including non-spendable, restricted, committed, assigned, and unassigned. He explained that the City has $11,986,027 in restricted funds representing fire station bonds and these funds are restricted for use on the new fire stations. He reviewed the General Fund’s working capital needs and the fluctuations in monthly cash balances based on receipt of property taxes and other revenues. He also reviewed the history of the General Fund balance, noting that property tax revenue makes up 72% of the revenue in the General Fund which is used for cash flow purposes. He stated that the City has adopted a policy of maintaining an unassigned fund balance of 35-50% and the City is as at 44%. He reviewed the Debt Service Funds and stated that no issues were found. He then discussed the City’s water, sewer, and solid waste utility funds and stated that the City has done a great job with its budget and capital improvement program and anticipating when major projects will need funding. He noted the history of the City Council Meeting of September 6, 2011 (Item No. 3c) Page 3 Subject: Special Study Session Minutes of August 15, 2011 City’s tax capacity and tax rate as well as continued financial challenges for the City related to the fiscal disparities pool. Mr. Harmening stated that the Comprehensive Annual Financial Report (CAFR) will be posted on the City’s website. Mayor Pro Tem Sanger expressed the City Council’s thanks to staff and the auditors for all of their work on the 2010 audit. The meeting adjourned at 7:26 p.m. ______________________________________ ______________________________________ Nancy Stroth, City Clerk Susan Sanger, Mayor Pro Tem Meeting Date: September 6, 2011 Agenda Item #: 3d UNOFFICIAL MINUTES CITY COUNCIL MEETING ST. LOUIS PARK, MINNESOTA AUGUST 15, 2011 1. Call to Order Mayor Pro Tem Sanger called the meeting to order at 7:30 p.m. Councilmembers present: Mayor Pro Tem Sanger, Anne Mavity, Paul Omodt, Julia Ross, and Sue Santa. Councilmembers absent: Mayor Jeff Jacobs and Councilmember Phil Finkelstein. Staff present: City Manager (Mr. Harmening), Deputy City Manager/Human Resources Director (Ms. Deno), Controller (Mr. Swanson), Finance Supervisor (Mr. Heintz), Community Liaison (Ms. Olson), and Recording Secretary (Ms. Hughes). Guests: Guests: David Mol, CPA (HLB Tautges Redpath, Ltd.) and Andrew Hering, CPA (HLB Tautges Redpath, Ltd.). 1a. Pledge of Allegiance 1b. Roll Call 2. Presentations 2a. 2010 Financial Statements – Auditor’s Presentation and Discussion Mr. Heintz presented the staff report and introduced David Mol, CPA with HLB Tautges Redpath, Ltd. He noted that this is the City’s first year with HLB Tautges Redpath and the auditors work for the City Council, not the City’s management team. He advised that the City has received an award for the past 27 years from the Government Finance Officers Association (GFOA) which recognizes excellence in financial reporting. Mr. Mol stated that five reports were issued as part of the 2010 audit, the first being an opinion on the City’s financial statements which states that the financial statements were audited following government accounting standards and a clean opinion has been issued for 2010. He advised that the second report related to internal controls noted two items intended to strengthen controls on approvals as well as adjustments identified in prior financial statements. He added that these items are not considered material. He stated that the audit also included a report on compliance with the Minnesota Legal Compliance Audit Guide published by the State Auditor and no findings of non-compliance were found. He indicated that the City is required to comply with the Federal Program requirements, or single audit, due to its expenditure of approximately $7.9 million in Federal funds for the Highway 7/Wooddale Avenue project; no findings of non- compliance were reported for 2010. He reviewed the required communications with those charged with governance, which noted two new accounting standards were adopted by the City, GASB Statement No. 51 and GASB Statement No. 54. He added that no difficulties or disagreements with management were encountered during the audit and an unqualified opinion on the financial statements has been issued. City Council Meeting of September 6, 2011 (Item No. 3d) Page 2 Subject: City Council Minutes of August 15, 2011 Mr. Heintz stated that the 2010 financial report will be available on the City’s website later this week and questions may be directed to staff. Mayor Pro Tem Sanger expressed the City Council’s thanks to Mr. Swanson, Mr. Heintz, and the rest of the staff for their cooperation and efforts during the audit. 3. Approval of Minutes 3a. Special City Council Minutes July 25, 2011 The minutes were approved as presented. 3b. Study Session Minutes July 25, 2011 Mayor Pro Tem Sanger requested that the second sentence of paragraph 6 on page 2 be revised to state “She added that she felt a response to the letter should be submitted that states that the City feels the offer to meet regarding mitigation is premature and that the City wants to first sit down and talk about co-location in the Kenilworth corridor.” The minutes were approved as amended. 3c. City Council Meeting Minutes August 1, 2011 The minutes were approved as presented. 4. Approval of Agenda and Items on Consent Calendar NOTE: The Consent Calendar lists those items of business which are considered to be routine and/or which need no discussion. Consent items are acted upon by one motion. If discussion is desired by either a Councilmember or a member of the audience, that item may be moved to an appropriate section of the regular agenda for discussion. 4a. Adopt Resolution No. 11-079 authorizing parking restrictions on the 4400 Block of Excelsior Boulevard. 4b. Approve entering into a contract with Prism (People Responding in Social Ministry) to provide door-to-door dial-a-ride services to all residents of St. Louis Park starting September 1, 2011. 4c. Authorize the execution of easement agreements with MN 7200 LLC for ingress, egress and parking relating to Fire Station No. 2 and Northside Park. 4d. Adopt Resolution No. 11-080 identifying the need for Livable Communities Demonstration Account funding and authorizing an application for grant funds. 4e. Approve for Filing Board of Zoning Appeals Minutes August 26, 2010. 4f. Approve for Filing Vendor Claims. It was moved by Councilmember Mavity, seconded by Councilmember Santa, to approve the Agenda and items listed on the Consent Calendar; and to waive reading of all resolutions and ordinances. The motion passed 5-0 (Mayor Jacobs and Councilmember Finkelstein absent). City Council Meeting of September 6, 2011 (Item No. 3d) Page 3 Subject: City Council Minutes of August 15, 2011 5. Boards and Commissions – None 6. Public Hearings – None 7. Requests, Petitions, and Communications from the Public – None 8. Resolutions, Ordinances, Motions and Discussion Items 8a. First Reading – Amendment to City Code Relating to Membership of Human Rights Commission Ms. Olson presented the staff report. She stated the Human Rights Commission currently consists of eleven regular (adult) members and two youth members and over the past several years, the Human Rights Commission has had difficulty maintaining full membership; as a result, the Human Rights Commission recommends that the City Council revise the City Code to reduce the Human Rights Commission to nine voting members (eight adults, one youth, and one non-voting youth). She noted that the non- voting youth member would be encouraged to attend all meetings and serve as an alternate if the voting youth commissioner is not in attendance. It was moved by Councilmember Mavity, seconded by Councilmember Santa, to approve First Reading of an Ordinance Amending the St. Louis Park Ordinance Code Sections 2- 212 Concerning Human Rights Commission Membership and to set Second Reading for September 6, 2011. The motion passed 5-0 (Mayor Jacobs and Councilmember Finkelstein absent). 9. Communications Mr. Harmening stated that there is currently a lot of construction on the City’s roads and asked for everyone’s patience during the construction season. Councilmember Mavity reminded residents of the free concerts at Wolfe Park on Wednesdays and Saturdays. Mayor Pro Tem Sanger noted the consent agenda item earlier approved by Council that calls for the City to enter into a relationship with Prism, a nonprofit organization that will provide door-to-door dial-a-ride services to residents starting September 1st. She stated that this service has no rider eligibility restrictions and will provide rides to any destination in St. Louis Park and six other suburbs. She added that further information will be available on the City’s website in the near future. 10. Adjournment The meeting adjourned at 7:46 p.m. ______________________________________ ______________________________________ Nancy Stroth, City Clerk Susan Sanger, Mayor Pro Tem Meeting Date: September 6, 2011 Agenda Item #: 3e UNOFFICIAL MINUTES CITY COUNCIL STUDY SESSION ST. LOUIS PARK, MINNESOTA AUGUST 22, 2011 The meeting convened at 6:30 p.m. Councilmembers present: Mayor Jeff Jacobs, Phil Finkelstein, Anne Mavity, Julia Ross, Susan Sanger, and Sue Santa. Councilmembers absent: Paul Omodt. Staff present: Deputy City Manager/Human Resources Director (Ms. Deno), Director of Community Development (Mr. Locke), Director of Inspections (Mr. Hoffman), Assistant Zoning Administrator (Mr. Morrison), Police Chief (Mr. Luse), Director of Public Works (Mr. Rardin), Inspection Services Manager (Ms. Boettcher), Controller (Mr. Swanson), Finance Supervisor (Mr. Heintz), and Recording Secretary (Ms. Hughes). 1. Future Study Session Agenda Planning – September 12 and September 19, 2011 Ms. Deno presented the proposed study session agenda for September 12th. Councilmember Sanger requested that staff provide Council with the plan developed earlier regarding trails and sidewalks in preparation for its discussion on September 12th. Ms. Deno also presented the proposed special study session agenda for September 19th to discuss SWLRT and station area planning. Councilmember Sanger requested further information regarding the workshop in September on Community Works planning and asked whether this workshop is aimed at councilmembers in general or to people heavily involved in the Community Works process. Councilmember Mavity stated it was her understanding that the September workshop is being sponsored by the Urban Land Institute and is intended in part to raise awareness of the process. Ms. Deno agreed to send an email to Council with further information regarding the workshop and the intended audience. 2. Proposed Civil Penalty Ordinance Ms. Deno presented the staff report and stated the proposed ordinance is intended to expand on the City’s existing civil penalties ordinance by creating a process for assessing penalties to property owners. Mr. Locke stated that the proposed ordinance would give the City authority to manage the civil penalty process all the way through without the need to issue a county citation or filing a complaint in District Court. He explained that the City Attorney has recommended that if the City decides to institute this civil penalty process, the City should modify its Charter to make clear that the City has the authority to do this. He noted that the City Attorney advised that modifying the Charter is not absolutely necessary but is desirable if the process were challenged. He indicated that following modification of the Charter, staff would start the process of amending the City Code. City Council Meeting of September 6, 2011 (Item No. 3e) Page 2 Subject: Study Session Minutes of August 22, 2011 Mayor Jacobs expressed support for expanding the existing civil penalties ordinance. Councilmember Mavity asked if retired judges would be used to conduct the administrative hearings. Mr. Morrison stated that the City would maintain a list of attorneys willing to sit as administrative hearing officers. Councilmember Finkelstein expressed support for the proposed ordinance. He suggested that appellants be told that they have 10-15 minutes in which to state their case at the administrative hearing to limit the length of time for these hearings. Councilmember Sanger expressed support for the proposed ordinance. She was concerned that if fines are only certified to the property once per year, the property may be under new ownership and the City will be unable to collect. She suggested that the City certify the fines to the property every four or five months if possible. She asked about the process and qualifications for the attorneys sitting as hearing officers. Mr. Locke stated that it will be appropriate for the City to develop the qualification standards for the administrative hearing officers. Mr. Morrison noted that administrative hearing officers should not be residents of St. Louis Park. Councilmember Santa expressed support for the proposed ordinance. She stated that the process will result in more work for staff and requested that the fines cover the costs incurred by the City as a result of the extra staff time as well as the fees paid to the hearing officers. She added that the City will need to stay on top of this and adjust its fines if necessary to recoup some of the City’s expenses. Mr. Locke agreed and stated that the current process is very time consuming and staff feels the implementation of a civil penalty ordinance will be less time-consuming. It was the consensus of the City Council to direct staff to expand the existing civil penalties ordinance with an administrative hearing and to create a process for assessing unpaid penalties to the subject property. It was also the consensus of the City Council to request the Charter Commission to pursue a Charter amendment to insure successful implementation of the civil penalty ordinance. 3. 2012 Budget Discussion Ms. Deno presented the staff report and distributed a listing of the City’s CDBG programs and anticipated funding allocation for 2012. She pointed out the list of funding sources to the City from the State of Minnesota and funds expected to be received in 2012. Councilmember Sanger requested further information regarding the ICMA study noted in the Administration budget. Ms. Deno explained that the ICMA study represents a study of the police and fire area, current levels of service, a review of demographics and service needs in the future, and is primarily intended to assist the City with future planning. City Council Meeting of September 6, 2011 (Item No. 3e) Page 3 Subject: Study Session Minutes of August 22, 2011 Councilmember Santa requested an update regarding dispatch services. Mr. Luse explained that the reduction in dispatch staff has gone smoothly and the dispatcher’s schedules were revised to accommodate the staff reduction. He stated that the City has been working in cooperation with Minnetonka to help manage call loads which gives the City flexibility to manage the peaks and valleys in call volume. Councilmember Sanger asked if plans are in place to correct the underfunding in the housing rehab fund and employee benefits fund. Mr. Swanson explained that a dedicated funding source would be ideal and the City is exploring options that would free up resources to reallocate to the employee flex fund and housing rehab fund, e.g., franchise fee increases and/or funding from the Park Center TIF. He added that the deficits are not insurmountable but the City needs to dedicate dollars to these funds if it intends to continue the programs. Councilmember Sanger stated she would be agreeable to increasing the levy in order to address the deficit in these funds. Councilmember Mavity stated that it might make sense to take a deeper look at all of the programs in the City and the return on investment to make sure the programs represent a correct fit for the City. Councilmember Finkelstein expressed concern about the increased demand at STEP and suggested that the City consider increasing its contribution. Councilmember Mavity felt that the St. Louis Park Foundation could be used to generate investment by the community in STEP instead of filtering it through property taxes. Councilmember Santa stated that some residents may feel that is an inappropriate use of taxpayer monies. She agreed that the foundation could be more proactive as a supporter of STEP which would provide an avenue for residents to support STEP. She added that the demand for STEP services and other nonprofits continue to increase and the City may want to consider building a cushion into its nonprofit payments. Mr. Swanson agreed to review the budget and provide a recommendation to Council for increasing the City’s payments to nonprofit organizations, including STEP. Councilmember Mavity stated that the City needs to remain cognizant of its role related to payments to nonprofits and cautioned against funding ongoing operations of these organizations. Council discussed the increased demands on the Police Department, particularly related to the West End, and the addition of one police officer in 2012. Mr. Luse stated that the Police Department is in the process of reorganizing the patrol districts in the City and plans to incrementally build a schedule for one person to be at the West End four days per week from 3:00 p.m. to 3:00 a.m. to meet the increasing demands of that area. He added that volunteers are used as much as possible in the West End. Mr. Swanson reviewed the City’s tax levy history and proposed levy options for 2012. He explained that if a 3% levy is approved, approximately $311,000 needs to be cut from the City Council Meeting of September 6, 2011 (Item No. 3e) Page 4 Subject: Study Session Minutes of August 22, 2011 proposed budget. He stated that a 4.05% levy will leave the City with an approximate $65,000 funding gap. He advised that if the City approved a 5% levy (option #3), additional resources of $155,000 would be available while also providing for a balanced budget; these resources would give the City an opportunity to revisit the parks and recreation feasibility study and/or tree watering program previously discussed by Council. He noted that the levy can be reduced by Council at the time of final adoption on December 20. Councilmember Sanger agreed that option #3 gives the City flexibility in setting the preliminary levy in order to allow for unanticipated expenses, such as the significant fiscal disparities charge experienced last year by the City. She requested that Council have a future study session discussion regarding the implications of the wholesale structural changes made by the legislature with respect to MVHC and how that affects payment and calculation of taxes. Councilmember Santa stated her agreement with a preliminary levy of 5%. Councilmember Finkelstein stated he would like to further consider the 2012 preliminary levy. Councilmember Ross stated she was comfortable with a preliminary levy of 5%. Councilmember Mavity stated that a preliminary levy of 5% seems high, but she recognized the City’s budget needs and public safety needs. Mayor Jacobs stated his agreement with a preliminary levy of 5%. Councilmember Sanger requested that Council have a future discussion regarding the Highway 7/Louisiana Avenue project and its funding requirements. Mr. Rardin briefly discussed the funding for Highway 7/Louisiana Avenue and stated this capital project could be funded in a variety of ways, including HRA funds, the HRA levy, and/or by issuing bonds. He indicated that Council will receive an update regarding the project in September including revised estimates for the project. Councilmember Santa asked that the revised estimates for the project be broken down by potential funding source and the City’s expected share of the project. 4. Communications/Meeting Check-in (Verbal) Councilmember Ross requested that a future study session agenda include a discussion regarding the City’s building codes and whether to install dual flush toilets in those buildings that use a lot of water, such as the Nestlé site. She also suggested that the City offer weather radios to residents at a discounted price the next time an open house type of event is held. The meeting adjourned at 7:52 p.m. ______________________________________ ______________________________________ Nancy Stroth, City Clerk Jeff Jacobs, Mayor Meeting Date: September 6, 2011 Agenda Item #: 4a Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Second Reading – Ordinance Amendment to Membership of Human Rights Commission. RECOMMENDED ACTION: Motion to approve second reading of Ordinance amending City Code Section 2-212 concerning Human Rights Commission membership and approve the summary ordinance for publication. POLICY CONSIDERATION: Does the City Council wish to approve the proposed amendment to City Code section 2-212 as recommended by the Human Rights Commission to reduce the size of the commission to a total of nine voting members? BACKGROUND: At the June 27, 2011 study session, council met with city staff and Commission Chair Mary Tomback and discussed the possibility of reducing the number of commissioners. Council asked the HRC to move forward with a recommendation and at the August 15, 2011 City Council meeting, first reading of the proposed ordinance amendment was approved. As required in City Code section 2-212, the HRC shall consist of eleven regular members and two youth members for a total of thirteen commissioners. The HRC has had difficulty over the past several years in maintaining full membership in the commission. Staff researched other local human rights commissions with the following findings: Bloomington and Edina both have nine commissioners, Eden Prairie and Plymouth have seven members, Brooklyn Park has eleven members, Minnetonka and Hopkins do not currently have an HRC and Golden Valley only has three commissioners at this time. The HRC discussed the membership at the July 19, 2011 commission meeting. It was moved by Commissioner Glaab, seconded by Commissioner Tomback, to recommend that the City Council make the necessary changes in City Code to reflect a total of nine voting members (eight adults, one youth and one non-voting youth). The motion passed 5-0. FINANCIAL OR BUDGET CONSIDERATION: None VISION CONSIDERATION: None Attachments: Ordinance Amending Human Rights Commission Membership Ordinance Summary Publication Prepared by: Marney Olson, Community Liaison Reviewed by: Nancy Stroth, City Clerk Approved by: Tom Harmening, City Manager City Council Meeting of September 6, 2011 (Item No. 4a) Page 2 Subject: Second Reading – Ordinance Amendment to Membership of Human Rights Commission ORDINANCE NO. ____ - 11 AN ORDINANCE AMENDING THE ST. LOUIS PARK ORDINANCE CODE SECTION 2-212 CONCERNING HUMAN RIGHTS COMMISSION MEMBERSHIP THE CITY COUNCIL OF THE CITY OF ST. LOUIS PARK DOES ORDAIN: SECTION 1. The St. Louis Park Ordinance Code Section 2-212 is hereby amended by deleting stricken language and adding underscored language: Sec. 2-212. Membership; terms. (a) Advisory function; composition. The human rights commission shall be an advisory commission to the city council and shall consist of 11 eight regular members and two one voting youth members all appointed as set forth in this section. (b) Regular members. Ten Seven of the regular members of the human rights commission, at least one of whom shall be an attorney, shall be appointed by the city council for a three-year term. One regular member shall be appointed by and serve at the pleasure of the Board of Independent School District No. 283 for three-year terms unless such an appointment shall be sooner terminated by such board. Failure of such school board to appoint its member to serve on the commission shall in no way affect the validity of the proceedings of the commission. The terms of regular members shall run until December 31 of the year in which their terms expire and until a successor is appointed and qualified. Subsequent appointments shall be for three-year terms. In the event of a vacancy, the council shall appoint a person to complete the unexpired term. A member of the commission may be removed with or without cause by the city council. (c) Youth members. Two One voting youth members may be appointed by the city council and serve a term of one year. The council may also appoint another non-voting youth member to participate in all discussions and serve as a voting commissioner and be counted as part of quorum in the absence of the youth voting member. (d) Qualifications. Regular members of the human rights commission shall be qualified voters and residents of the city. The regular member appointed by the Board of Independent School District No. 283 of St. Louis Park shall also be a resident of the school district. A vacancy shall be deemed to exist if a member ceases to meet the residency requirements. SECTION 2. This Ordinance shall take effect fifteen days after its publication. First Reading August 15, 2011 Second Reading September 6, 2011 Date of Publication September 15, 2011 Date Ordinance takes effect September 30, 2011 Reviewed for Administration: Adopted by the City Council September 6, 2011 City Manager Mayor Attest: Approved as to form and execution: City Clerk City Attorney City Council Meeting of September 6, 2011 (Item No. 4a) Page 3 Subject: Second Reading – Ordinance Amendment to Membership of Human Rights Commission SUMMARY ORDINANCE NO._____-11 AN ORDINANCE AMENDING THE ST. LOUIS PARK ORDINANCE CODE SECTION 2-212 CONCERNING HUMAN RIGHTS COMMISSION MEMBERSHIP This ordinance amends the number of members required to serve on the Human Rights Commission. This ordinance shall take effect 15 days after publication. Adopted by the City Council September 6, 2011 Jeffrey W. Jacobs /s/ Mayor A copy of the full text of this ordinance is available for inspection with the City Clerk. Published in St. Louis Park Sailor: September 15, 2011 Meeting Date: September 6, 2011 Agenda Item #: 4b Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Bid Tabulation: Storm Water Project - Taft Storm Water Lift Station Improvements – Project No. 2007-2400. RECOMMENDED ACTION: Motion to designate Northdale Construction, Co. the lowest responsible bidder and authorize execution of a contract with the firm in the amount of $203,434.28 for Taft Lift Station Improvements - Project No. 2007-2400. POLICY CONSIDERATION: Does the City Council wish to take the final step to allow this project to move forward? BACKGROUND: Bid Information Bids were received on August 25, 2011 for Phase I of the Taft Storm Water Lift Station Improvements – Project No. 2007-2400. The project includes work on Taft Storm Water Lift Station located in the southwest corner of South Oak Pond. The work includes installation of a new gravity flow storm sewer pipe, a wet well structure which will house new pumps, force main piping and other appurtenances of the piping system. Phase II work is tentatively scheduled for 2013. A total of three (3) bids were received for this project. The bid includes a Base Bid for the installation of the storm sewer pipe system, an alternate bid (Alternate A) for the installation of the force main pipe system, and an alternate bid (Alternate B) for payment to a manufacturer’s representative to perform on-site inspection and consultation during the storm sewer pipe installation for a specialized connection to the existing force main pipe. Staff is recommending the contract be awarded to include the base bid and both alternates. The bid amounts shown below include the Base Bid plus Alternate A and Alternate B. A summary of the bid results is as follows: Evaluation of Bids Staff and its consultant, Foth Infrastructure and Environment, LLC, has reviewed all of the bids submitted and has tabulated the results. From the review, staff recommends Northdale Construction, Co. as the lowest responsible bidder (see attached bid recommendation letter). CONTRACTOR BID AMOUNT Northdale Construction Co., Inc. $203,434.28 Northwest Asphalt, Inc. $260,377.20 Geislinger and Sons, Inc. $326,505.00 Engineer’s Estimate $230,480.00 City Council Meeting of September 6, 2011 (Item No. 4b) Page 2 Subject: Bid Tab: Storm Water Project - Taft Storm Water Lift Station Improvements – Proj No. 2007-2400 Northdale Construction has not worked for the city in the past; however, after checking references they have successfully completed similar projects for other cities in the metro area. Construction Timeline Construction is tentatively planned to begin in September with a majority of the work completed by late fall. Project completion is dependent on delivery of a special storm water flow control device. It is possible that final project completion may carry over into Spring 2012. FINANCIAL OR BUDGET CONSIDERATION: Phase I of this project has been programmed in the Capital Improvement Program (C.I.P.) for construction in 2011 at a total projected cost of $275,000. This project will be funded by the Storm Water Utility. Based on the low bid received, cost and funding details are revised as follows: Expenditures Construction Cost $203,434.28 Contingencies (10%) $ 20,340.00 Engineering & Administration (12%) $ 24,410.00 Total $248,184.28 Revenues Storm Water Utility $248,184.28 VISION CONSIDERATION: Not applicable. Attachments: Consultant Bid Recommendation Letter Prepared by: Jim Olson, Engineering Project Manager Reviewed by: Michael P. Rardin, Director of Public Works Scott Brink, City Engineer Scott Anderson, Utilities Superintendent Approved by: Tom Harmening, City Manager City Council Meeting of September 6, 2011 (Item No. 4b) Subject: Bid Tab: Storm Water Project - Taft Storm Water Lift Station Improvements – Proj No. 2007-2400 Page 3 City Council Meeting of September 6, 2011 (Item No. 4b) Subject: Bid Tab: Storm Water Project - Taft Storm Water Lift Station Improvements – Proj No. 2007-2400 Page 4 Meeting Date: September 6, 2011 Agenda Item #: 4c Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: Contract EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Winter Trails Activity Permit with Three Rivers Park District (plowing of regional park trails). RECOMMENDED ACTION: Motion to Approve Contract with Three Rivers Park District to clear and remove snow from the LRT and Cedar Lake Extension Trails through the City of St. Louis Park for the 2011-2012 Winter Season. POLICY CONSIDERATION: Does the City Council wish to continue this contract relationship with Three Rivers Park District? BACKGROUND: The Southwest LRT and the Cedar Lake Extension trails are owned and maintained by Three Rivers Park District. However, Three Rivers Park District does not clear or remove snow from their trails during the winter. They will allow cities to plow snow from their trails under the terms of a contract. The City of St. Louis Park has cleared and removed snow from the regional trails since 2000. This service is appreciated by many of our residents who use the trails all year. As a part of the snow removal policy, staff recommends the City of St. Louis Park continue to clear the regional trails through our city since Three Rivers Park District does not. Approving this contract would allow us to do so for the winter of 2011-2012. Clearing or removing snow from the LRT trail would be done in much the same manner and priority as previous years. The trails would be cleared as a part of the Public Works snow removal policy. Clearing the Cedar Lake Extension is a bit more difficult. There are some areas where the trail is 10 feet wide with only a 12-foot wide easement. If there are times when the City gets several inches of snow at one time, it may be difficult for maintenance staff to remove the snow since there is no room to store it and no way to access the trail to remove it. Staff will keep the City Manager and City Council informed if the snow accumulations are significant and maintenance staff are not able to remove the snow. The contract with Three Rivers Park District states that the City must repair any damage to the trail while plowing snow. Staff will take precautions to prevent damage in the snow removal process. FINANCIAL OR BUDGET CONSIDERATION: The resources necessary to undertake this activity are included in the operating budget. There are no additional expenses expected that are different from the previous years when we have plowed these trails. City Council Meeting of September 6, 2011 (Item No. 4c) Page 2 Subject: Winter Trails Activity Permit with Three Rivers Park District (plowing of regional park trails) VISION CONSIDERATION: This activity is consistent with the Strategic Direction of being a “connected and engaged community”. This service is appreciated by many of our residents who use the trails all year. Attachments: Winter Trails Activity Permit Prepared by: Stacy Voelker, Administrative Secretary Reviewed by: Cindy Walsh, Director of Parks and Recreation Approved by: Tom Harmening, City Manager City Council Meeting of September 6, 2011 (Item No. 4c) Subject: Winter Trails Activity Permit with Three Rivers Park District (plowing of regional park trails)Page 3 City Council Meeting of September 6, 2011 (Item No. 4c) Subject: Winter Trails Activity Permit with Three Rivers Park District (plowing of regional park trails)Page 4 Meeting Date: September 6, 2011 Agenda Item #: 4d Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Special Assessment – Street Improvements – 5700 and 5800 West 36th Street - Project No. 2008- 2600. RECOMMENDED ACTION: Motion to adopt Resolution certifying the special assessment for Street Improvements at 5700 and 5800 West 36th Street, in the total amount of $13,770.40 -P.I.D. 16-117-21-34-0040 and 16- 117-21-34-0068. POLICY CONSIDERATION: The proposed action is consistent with policy previously established by the City Council. BACKGROUND: History The 36th Street Streetscape improvements were recently completed (City Project No. 2008- 2600). Final payment to the contractor is pending completion of final administrative items and the repair of a sanitary sewer service. A request for final payment is expected to be forthcoming within the next couple of months. As part of the streetscape improvements, Standal Properties, Inc., the owner of properties located at 5700 and 5800 West 36th Street, requested modifications to the street concrete curb and gutter in order to facilitate additional parking space in front of those properties. These modifications were determined to be feasible, and the property owner signed an agreement to have the cost of these improvements assessed against those properties in accordance with the City’s special assessment policy. Based on the completed work, these improvements qualify for special assessment by the City. The total eligible cost of these improvements has been determined to be $13,770.40. This assessment would be allocated as follows - $7,650.15 against the property located at 5700 West 36th Street (P.I.D. No. 16-117-21-34-0040) and $6,120.25 against the property located at 5800 West 36th Street (P.I.D. No. 16-117-21-34-0068). The owner has been informed of these final costs and our intent to certify these assessments this fall. FINANCIAL OR BUDGET CONSIDERATION: The project costs to date have all been funded from a combination of Elmwood TIF and Met Council Livable Communities Grant monies. A final cost and funding tabulation for the entire project will be provided upon submittal of a final contract payment request. The City has funds in place to finance the cost of these special assessments. City Council Meeting of September 6, (Item No. 4d) Page 2 Subject: Special Assessment – Street Improvements – 5700 & 5800 West 36th St - Proj No. 2008-2600 VISION CONSIDERATION: None. Attachments: Resolution Prepared by: Scott Brink, City Engineer Reviewed by: Mike Rardin, Public Works Director Brian Swanson, Controller Approved by: Tom Harmening, City Manager City Council Meeting of September 6, (Item No. 4d) Page 3 Subject: Special Assessment – Street Improvements – 5700 & 5800 West 36th St - Proj No. 2008-2600 RESOLUTION NO. 11-____ RESOLUTION CERTIFYING THE SPECIAL ASSESSMENT FOR STREET IMPROVEMENTS AS PART OF THE 36TH STREET STREETSCAPE IMPROVEMENTS (CITY PROJECT 2008-2600) IN THE AMOUNT OF $13,770.40. P.I.D. Nos. 16-117-21-34-0040 and 16-117-21-34-0068 WHEREAS, Standal Properties, Inc., the Property Owner at 5700 and 5800 West 36th Street petitioned the City of St. Louis Park for street modification improvements as part of the West 36th Street Streetscape Improvement Project (City Project 2008-2600); and WHEREAS, the Property Owner agreed to have one hundred percent (100%) of the cost of the above modification improvement assessed against the property in accordance with the City’s special assessment policy; and WHEREAS, the City of St. Louis Park approved a Public Improvement and Special Assessment Agreement with the Property Owner on August 7, 2009, and WHEREAS, the Property Owner agreed to waive the right to a public hearing, right of notice and right of appeal pursuant to Minnesota Statute, Chapter 429; and WHEREAS, the Property Owner has agreed to pay the City for the total cost of the above improvements through a special assessment over a eight (8) year period at the interest rate of 5.85 %. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis Park, Minnesota, that: 1. The total cost for the street modification improvements at 5700 and 5800 West 36th Street as part of City Project 2008-2600 is accepted at $13,770.40. 2. The total amount of $13,770.40 is certified as a special assessment of $7,650.15 against the property located at 5700 West 36th Street (P.I.D. No. 16-117-21-34-0040), and certified as a special assessment of $6,120.25 against the property located at 5800 West 36th Street (P.I.D. No. 16-117-21-34-0068). The special assessment shall be payable in eight (8) equal annual installments, together with interest on the unpaid balance calculated at 5.85% per annum. Reviewed for Administration: Adopted by the City Council September 6, 2011 City Manager Mayor Attest: City Clerk Meeting Date: September 6, 2011 Agenda Item #: 4e Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Acceptance of Donation to Fire Department from Target Corporation. RECOMMENDED ACTION: Motion to Accept Donation from Target Corporation in the amount of $1,000 for Emergency Preparedness Activities. POLICY CONSIDERATION: Does the City Council wish to accept the gift with restrictions on the use? BACKGROUND: State statute requires City Council’s acceptance of donations. This requirement is necessary in order to make sure the City Council has knowledge of any restrictions placed on the use of each donation prior to it being expended. Target Corporation is graciously donating to the Fire Department an amount of $1,000. The donation is given with restrictions that it be used for emergency preparedness activities. FINANCIAL OR BUDGET CONSIDERATION: These donations will assist us in obtaining literature on emergency preparedness. VISION CONSIDERATION: None. Attachments: Resolution Prepared by: Cary Smith, Fire Marshal Reviewed by: Mark Windschitl, Acting Fire Chief Approved by: Tom Harmening, City Manager City Council Meeting of September 6, 2011 (Item No. 4e) Page 2 Subject: Acceptance of Donation to Fire Department from Target Corporation RESOLUTION NO. 11-_____ RESOLUTION APPROVING ACCEPTANCE OF DONATION FROM TARGET CORPORATION IN THE AMOUNT OF $1,000 FOR USE BY THE FIRE DEPARTMENT FOR EMERGENCY PREPAREDNESS WHEREAS, The City of St. Louis Park is required by State statute to authorize acceptance of any donations; and WHEREAS, the City Council must also ratify any restrictions placed on the donation by the donor; and WHEREAS, Target Corporation’s desire is to assist the Fire Department in emergency preparedness with a donation of $1,000; NOW THEREFORE BE IT RESOLVED, by the City Council of the City of St. Louis Park that the gift is hereby accepted with thanks and appreciation. Reviewed for Administration Adopted by the City Council September 6, 2011 City Manager Mayor Attest: City Clerk Meeting Date: September 6, 2011 Agenda Item #: 4f Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Acceptance of Donation to Fire Department from Park Coin. RECOMMENDED ACTION: Motion to Accept Donation from Park Coin in the amount of $250 for Fire Prevention and Equipment. POLICY CONSIDERATION: Does the City Council wish to accept the gift with restrictions on the use? BACKGROUND: State statute requires City Council’s acceptance of donations. This requirement is necessary in order to make sure the City Council has knowledge of any restrictions placed on the use of each donation prior to it being expended. Park Coin is graciously donating to the Fire Department an amount of $250. The donation is given with restrictions that it be used for fire prevention programs and equipment. FINANCIAL OR BUDGET CONSIDERATION: These donations will assist us in Fire Prevention Programs and Equipment. VISION CONSIDERATION: None. Attachments: Resolution Prepared by: Cary Smith, Fire Marshal Reviewed by: Mark Windschitl, Acting Fire Chief Approved by: Tom Harmening, City Manager City Council Meeting of September 6, 2011 (Item No. 4f) Page 2 Subject: Acceptance of Donation to Fire Department from Park Coin RESOLUTION NO. 11-_____ RESOLUTION APPROVING ACCEPTANCE OF DONATION FROM PARK COIN IN THE AMOUNT OF $250 FOR USE BY THE FIRE DEPARTMENT FOR FIRE PREVENTION AND EQUIPMENT WHEREAS, The City of St. Louis Park is required by State statute to authorize acceptance of any donations; and WHEREAS, the City Council must also ratify any restrictions placed on the donation by the donor; and WHEREAS, Park Coin’s desire is to assist the Fire Department in Fire Prevention and Equipment with a donation of $250; NOW THEREFORE BE IT RESOLVED, by the City Council of the City of St. Louis Park that the gift is hereby accepted with thanks and appreciation. Reviewed for Administration Adopted by the City Council September 6, 2011 City Manager Mayor Attest: City Clerk Meeting Date: September 6, 2011 Agenda Item #: 4g Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Adoption of Sanitary Sewer Service Line Backwater Valve Program. RECOMMENDED ACTION: Motion to Adopt the Sanitary Sewer Service Line Backwater Valve Program (Revised September 6, 2011). POLICY CONSIDERATIONS: Revision of this program adds minor costs to the Sanitary Sewer Utility by allowing for City participation in additional sewer service line backwater valve installations which benefits some, not all, properties within the city. Council may approve this enhanced program or leave the program as it currently exists. BACKGROUND: History The sanitary sewer “pilot” program was established by Council on May 15, 2000. This pilot program provided for city participation in installation costs of backwater valves in certain identified sanitary sewer service lines in the Sunset Ave area which had been repeatedly subject to city sewer backups due to city sewer system problems. City costs associated with this program to date total $4,160 for participation in the installation of 4 backwater valves. The pilot program designated 11 distinct properties as eligible for participation in this pilot program. Since then, staff has identified 11 other city lift station / sewer main locations where the “potential” for this type of sewer backup exists. In each of these areas there are realistically only a handful of properties subject to this backup potential. At this time one resident, Marjorie Gullickson at 2901 Hillsboro, has suffered a recent backup from Lift Station #21 at W. 29th and Hillsboro. She has requested this program be expanded to cover her. At the July 11, 2011 Study Session, staff reviewed the sanitary sewer “pilot” program with Council. Staff recommended the program be expanded to cover additional properties felt to be at risk to recurrent sewer backups. Council agreed with staff recommendations and directed staff to revise the program to provide for an expanded program to be managed administratively by staff. Council also expressed the desire to review the proposed program at a Study Session prior to adoption of the program. For the August 22, 2011 Study Session Council was presented a follow-up report showing revisions proposed to the existing pilot program. No comments or concerns were expressed by Council. Summary Staff recommends Council adopt the proposed Backwater Valve Program (attached) as earlier discussed and presented. The attachment to this report (Backwater Valve Program - revised September 6, 2011) is the same one presented in the August 22nd report. City Council Meeting of September 6, 2011 (Item No. 4g) Page 2 Subject: Adoption of Sanitary Sewer Service Line Backwater Valve Program FINANCIAL OR BUDGET CONSIDERATIONS: Based on participation and costs associated with the pilot program, expansion of the program as proposed above is not expected to increase sewer utility costs of any significance. VISION CONSIDERATION: Not applicable. Attachments: Backwater Valve Program - Revised September 6, 2011 Prepared by: Michael P. Rardin, Public Works Director Approved by: Tom Harmening, City Manager THE CITY OF ST. LOUIS PARK SANITARY SEWER SERVICE LINE BACKWATER VALVE PROGRAM Adopted Date: May 15, 2000 Revised Date: September 6, 2011 City Council Meeting of September 6, 2011 (Item No. 4g) Subject: Adoption of Sanitary Sewer Service Line Backwater Valve Program Page 3 TABLE OF CONTENTS I. GENERAL………………………………………………………………………….3 II. ELIGIBLE APPLICANTS………………………………………………………… 3 III. ELIGIBLE IMPROVEMENTS……………………………………………………. 4 IV. PROGRAM and APPLICANT REQUIREMENTS (RESPONSIBILITIES)………4 V. PROGRAM PROCEDURE……………………………………………………….. 4 Exhibit A Identified Properties…………………………………………………………………5 Exhibits B through H Attached By Reference (Information, Application, Estimate, Agreement Forms, etc) City Council Meeting of September 6, 2011 (Item No. 4g) Subject: Adoption of Sanitary Sewer Service Line Backwater Valve Program Page 4 CITY OF ST. LOUIS PARK SANITARY SEWER SERVICE LINE BACKWATER VALVE PROGRAM This program has been designed to assist identified property owners within the City of St. Louis Park that have been subject to recurrent sanitary sewer backups due to system related problems. This document sets forth the guidelines for the administration of the Sanitary Sewer Service Line Backwater Valve Program hereafter known as the “Program”. I. GENERAL A. The City of St. Louis Park, hereinafter known as the “City”, will provide grants to identified St. Louis Park property owners to cover costs associated with the purchase and basic installation of sanitary sewer service line backwater valves. Property owners will be responsible for any personal property costs associated with the installation of the valves. B. Grants will be limited to 2/3 of the actual purchase and basic installation costs of approved backwater valves up to a maximum amount of $2,000 per property (residence). Personal property costs (flooring, paneling, bookcases, etc.) are the responsibility of the property owner and will not be paid for by the City or used for grant determination purposes. C. The City has defined a “basic installation” to mean the work required to remove concrete flooring, install the valve and associated apparatus, and to restore the concrete flooring. D. The Program will become effective immediately upon City Council approval of the Program and will be funded by the Sanitary Sewer Utility. E. The City will not participate in future valve maintenance or replacement costs. F. The Director of Public Works shall administer the Program. II. ELIGIBLE APPLICANTS A. Eligible applicants are owners of property identified by the Director of Public Works to be at risk of recurrent sanitary sewer backups due to system related problems. City Council Meeting of September 6, 2011 (Item No. 4g) Subject: Adoption of Sanitary Sewer Service Line Backwater Valve Program Page 5 III. ELIGIBLE IMPROVEMENTS A. Improvements are limited to installation of sanitary sewer service line backwater valves as approved by the Director of Public Works and Inspections or designee(s) and may include but are not limited to any of the following valve types or brands/models. 1. Flapper Valve 2. Floating Ball Valve 3. Gate Valve 4. Peterson Valve Company, Model PV-4300 IV. PROGRAM AND APPLICANT REQUIREMENTS A. Applicants will be required to complete an application form, cost estimate, and grant agreement. B. Applicants will be required to obtain all necessary permits and inspections to properly complete the proposed work. C. Applicants will be required to certify completion of work to obtain grant payment. D. It is recommended that applicants obtain or maintain sewer backup insurance coverage. E. It is recommended that applicants provide manufacturer recommended valve maintenance. V. PROGRAM PROCEDURE A. Funding is available throughout the year. Applications will be accepted anytime throughout the year. B. Requests will be processed as outlined in Exhibit A - Public Works Administrative Process. City Council Meeting of September 6, 2011 (Item No. 4g) Subject: Adoption of Sanitary Sewer Service Line Backwater Valve Program Page 6 Exhibit A Public Works Administrative Process Procedure/Task 1. Director makes preliminary determination of eligibility based on Utility staff review and assessment. 2. City mails program information letter, application, and cost estimate form (Exhibits B, C, and D) to residents who express an interest in the program. 3. City conducts site inspection. 4. City reviews program rules and procedures with property owner (explain exhibits and reviews owner responsibilities). Reviews proposed backwater valve options with owner; instructs the owner to obtain quotes for the work and to provide final application to Public Works. 5. City contacts owner regarding grant application; sends owner an approval letter (Exhibit E) requesting owner to return the signed and completed Owner/City Agreement (Exhibit F), to receive final grant approval. Provide owner Completion of Work Certificate (Exhibit G) to request grant proceeds upon completion of work. 6. City receives Owner/City Agreement (Exhibit F). 7. Owner obtains permits (plumbing, etc.) as necessary and completes the agreed upon work. 8. City receives Completion of Work Certificate (Exhibit G) upon completion of work. 9. City conducts final inspection. 10. City sends completion letter (Exhibit H) to owner with grant payment. City Council Meeting of September 6, 2011 (Item No. 4g) Subject: Adoption of Sanitary Sewer Service Line Backwater Valve Program Page 7 Meeting Date: September 6, 2011 Agenda Item #: 4h Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Change Order No. 3 to Contract No. 99-09, 36th Street Streetscape Project – Project 2008-2600. RECOMMENDED ACTION: Motion to Approve Change Order No. 3 to Contract No. 99-09, 36th Street Streetscape Project – Project 2008-2600. POLICY CONSIDERATION: Does the City Council have any questions related to this Change Order? BACKGROUND: History On August 17, 2009, the City Council awarded a contract in the amount of $614,316.30 to Thomas and Sons Construction for the 36th Street Streetscape Project – Project No. 2008-2600. Change Order No. 1, which provided for additional concrete sidewalk and curb and gutter replacement work in the amount of $65,797.70, was approved by Council on September 8, 2009. Change Order No. 2, in the amount of $35,482.92, was approved by Council on November 15, 2010. This change was provided to allow for several items necessary to substantially complete the project. These included adjustments and modifications to retaining walls, sanitary sewer, signal loop detectors, and lighting. Additional quantities of excavation and replacement of material with structural soils were also determined to be necessary in the planting bed and landscaping areas. Change Order No. 3 Change Order No. 3 provides for the repair of a sanitary sewer service and subsequent restoration measures. During the course of installing foundations for the decorative lighting, it was later discovered that a sanitary sewer service to one of the adjacent properties was damaged and needed to be repaired. At the time of construction, all underground utilities were identified and located correctly according to available records. The impact to said sanitary sewer service was clearly unforeseen and the repair is an obligation of the City. It is recommended that the City Council approve Change Order No. 3 in the amount of $16,763.00. FINANCIAL OR BUDGET CONSIDERATION: Estimated Contract Cost The cost of the work to be performed by the Contractor under Contract 99-09 is now estimated as follows: Original Contract $614,316.30 Change Order No. 1 $65,797.70 Change Order No. 2 $35,482.92 Change Order No. 3 $16,793.00 Total $ 732,359.92 City Council Meeting of September 6 (Item No. 4h) Page 2 Subject: Change Order No. 3 to Contract No. 99-09, 36th Street Streetscape Project – Project 2008-2600 Contract Terms All other terms of the Contract will remain the same. Funding Sources This project, along with the 36th Street Bridge Enhancement Project, is being funded through a combination of Livable Communities Development Account Grant, Elmwood TIF, and Special Assessment monies. The revised total amount of $732,359.92 for the 36th Street Streetscape Project combined with the contract cost of the 36th Street Bridge Enhancement Project ($181,965.77) is $914,325.69. This amount, combined with final construction, engineering and administrative costs is projected at this time to be $1,300,000 for both projects combined. This amount still falls well within the original budgeted estimates for both projects as follows: No further construction or construction costs are expected in order to complete this project this year. VISION CONSIDERATION: Not Applicable Attachment: Change Order No. 3 Prepared by: Scott Brink, City Engineer Reviewed by: Michael P. Rardin, Director of Public Works Meg McMonigal, Planning/Zoning Supervisor Approved by: Tom Harmening, City Manager Livable Communities Grant $832,000 Elmwood TIF $560,500 Special Assessments $13,770 Total Available $ 1,406,270 City Council Meeting of September 6, 2011 (Item No. 4h) Subject: Change Order No. 3 to Contract No. 99-09, 36th Street Streetscape Project – Project 2008-2600 Page 3 City Council Meeting of September 6, 2011 (Item No. 4h) Subject: Change Order No. 3 to Contract No. 99-09, 36th Street Streetscape Project – Project 2008-2600 Page 4 City Council Meeting of September 6, 2011 (Item No. 4h) Subject: Change Order No. 3 to Contract No. 99-09, 36th Street Streetscape Project – Project 2008-2600 Page 5 City Council Meeting of September 6, 2011 (Item No. 4h) Subject: Change Order No. 3 to Contract No. 99-09, 36th Street Streetscape Project – Project 2008-2600 Page 6 Meeting Date: September 6, 2011 Agenda Item #: 4i Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Final Payment Resolution - Contract 140-10 with Global Specialty Contractors, Inc. - Project No. 2010-2600. RECOMMENDED ACTION: Motion to Adopt Resolution accepting work and authorizing final payment in the amount of $9,098.29 for the 36th Street Bridge Enhancement Project, Contract No. 36-09. POLICY CONSIDERATION: Not applicable. BACKGROUND: Bids were received on August 26, 2010 for the West 36th Street Streetscape Bridge Enhancement Project. The City Council subsequently awarded a contract to Global Specialty Contractors, Inc. on September 7, 2010 in the amount of $181,965.77. The project essentially provided for safety and aesthetic related enhancements, including replacement of the older and aging bridge railings and chain link fence with new railings similar to those more recently installed on the Excelsior Boulevard Bridge. In addition, the existing protective concrete parapet barrier was resurfaced and improved, along with minor work to the concrete sidewalks. The bridge improvements not only completed a missing link from an aesthetic standpoint, but also provide a safer and friendlier environment that encourages greater pedestrian and bicycle use in the corridor. The Contractor completed the work within the contract time allowed at a final contract cost of $181,965.77 with no change orders or over or under runs. FINANCIAL OR BUDGET CONSIDERATION: Livable Communities Grant monies have funded the majority of the contract construction. Final Costs Construction Cost $181,965.77 Engineering & Administrative 36,393.15 Total $218,358.92 Funding Sources Livable Communities Grant $200,162.35 Development Fund 18,196.57 Total $218,358.92 VISION CONSIDERATION: The proposed project will help address the Strategic Direction of being a connected and engaged community and improving community aesthetics. City Council Meeting of September 6, 2011 (Item No. 4i) Page 2 Subject: Final Payment Resolution - Contract 140-10 w/ Global Specialty Contractors - Proj No. 2010-2600 Attachment: Resolution Prepared by: Scott Brink, City Engineer Reviewed by: Mike Rardin, Public Works Director Meg McMonigal, Planning/Zoning Supervisor Brian Swanson, Controller Approved by: Tom Harmening, City Manager City Council Meeting of September 6, 2011 (Item No. 4i) Page 3 Subject: Final Payment Resolution - Contract 140-10 w/ Global Specialty Contractors - Proj No. 2010-2600 RESOLUTION NO. 11-____ RESOLUTION ACCEPTING WORK ON THE 36th STRET BRIDGE ENHANCEMENT PROJECT CITY PROJECT NO. 2010-2600 CONTRACT NO. 140-10 NOW THEREFORE BE IT RESOLVED, by the City Council of the City of St. Louis Park, Minnesota, as follows: 1. Pursuant to a written contract with the City dated September 7, 2010, Global Specialty Contractors, Inc. has satisfactorily completed the construction of the bridge enhancement project per Contract No. 140-10. 2. The Director of Public Works has filed his recommendations for final acceptance of the work. 3. The work completed under this contract is accepted and approved. The City Manager is directed to make final payment on the contract, taking the contractor's receipt in full. Original Contract Price $181,965.77 Change Orders $0.00 Underruns / Overruns $0.00 Previous Payments $172,867.48 Balance Due $9,098.29 Reviewed for Administration: Adopted by the City Council September 6, 2011 City Manager Mayor Attest: City Clerk Meeting Date: September 6, 2011 Agenda Item #: 4j Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Temporary Liquor License for Most Holy Trinity Catholic Parish. RECOMMENDED ACTION: Motion to approve a Temporary On-Sale Intoxicating Liquor License for Most Holy Trinity Catholic Parish located at 4017 Utica Avenue South for a Steak Fry Event to be held on Saturday, September 24, 2011. POLICY CONSIDERATION: Does Council wish to approve the Temporary On-Sales Intoxicating Liquor License so that Most Holy Trinity Catholic Parish can serve intoxicating liquor at their event? BACKGROUND: Most Holy Trinity Parish has made an application for a temporary on-sale intoxicating liquor license for their upcoming event. City Ordinance 3-57(8) requires council approval of temporary liquor licenses. The event is being held in the auditorium of their building located at 4017 Utica Ave South and is scheduled from 6:00 p.m. to 10:00 p.m. on Saturday, September 24, 2011. This is the second temporary liquor license in 2011 for this location. Council approved the first temporary liquor license of Most Holy Trinity Parish for their Fish Fry Event held on March 18, 2011. City Ordinance allows no more than three temporary licenses to any one location or organization during a calendar year. The Police Department has completed the background investigation on the main principals and has found no reason to deny the temporary liquor license. The applicant has met all requirements for issuance of the license and staff is recommending approval. FINANCIAL OR BUDGET CONSIDERATION: The fee for a temporary liquor license is $100.00 per day. VISION CONSIDERATION: Not applicable Attachments: None Prepared by: Kris Luedke, Office Assistant Reviewed by: Nancy Stroth, City Clerk Approved by: Tom Harmening, City Manager Meeting Date: September 6, 2011 Agenda Item #: 4k Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Vendor Claims. RECOMMENDED ACTION: Motion to accept for filing Vendor Claims for the period August 6, 2011 through August 26, 2011. POLICY CONSIDERATION: Not applicable. BACKGROUND: The Finance Department prepares this report on a monthly basis for Council’s review. FINANCIAL OR BUDGET CONSIDERATION: None. VISION CONSIDERATION: Not applicable. Attachments: Vendor Claims Prepared by: Connie Neubeck, Account Clerk 8/29/2011CITY OF ST LOUIS PARK 8:53:07R55CKSUM LOG23000VO 1Page -Council Check Summary 8/26/2011 -8/6/2011 Vendor AmountBusiness Unit Object 379.00PLAYGROUNDSGENERAL SUPPLIES301 APPAREL 379.00 609.24PARK AND RECREATION BALANCE SH INVENTORYA-1 OUTDOOR POWER INC 71.69PARK MAINTENANCE G & A GENERAL SUPPLIES 680.93 23,324.22PAINTINGOTHER CONTRACTUAL SERVICESAAA STRIPING SERVICE CO 23,324.22 199.11NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICESABELSON, SHARON 199.11 7,307.20GENERAL BUILDING MAINTENANCE GENERAL PROFESSIONAL SERVICESABM JANITORIAL SERVICES 7,307.20 2,247.01WATER UTILITY G&A GENERAL PROFESSIONAL SERVICESAE2S 2,247.01 22,793.86REILLY BUDGET GENERAL PROFESSIONAL SERVICESAECOM INC 22,793.86 135.54OPERATIONSOPERATIONAL SUPPLIESAIRGAS NORTH CENTRAL 135.54 100.00ADMINISTRATION G & A RENTAL BUILDINGSALDERSGATE UNITED METHODIST CH 100.00 852.73TV PRODUCTION EQUIPMENT MTCE SERVICEALEX AUDIO & VIDEO 852.73 179.82ELEVATOR MTCE EQUIPMENT MTCE SERVICEALL CITY ELEVATOR INC 179.82 514.00H.V.A.C. EQUIP. MTCE BUILDING MTCE SERVICEALLIANCE MECH SRVCS INC 301.00PARK BUILDING MAINTENANCE OTHER CONTRACTUAL SERVICES 6,595.00MUNICIPAL BLDG IMPROVEMENTS OTHER THAN BUILDI 7,410.00 31.74JUNIOR NATURALISTS GENERAL SUPPLIESALMSTEAD'S SUPERVALU 31.74 City Council Meeting of September 6, 2011 (Item No. 4k) Subject: Vendor Claims Page 2 8/29/2011CITY OF ST LOUIS PARK 8:53:07R55CKSUM LOG23000VO 2Page -Council Check Summary 8/26/2011 -8/6/2011 Vendor AmountBusiness Unit Object 161.20POLICE G & A TELEPHONEAMERICAN MESSAGING 161.20 234.00LIFEGUARDINGOTHER CONTRACTUAL SERVICESAMERICAN RED CROSS 234.00 226.38PARK AND RECREATION BALANCE SH INVENTORYAMERICAN TIRE DISTRIBUTORS 226.38 55.58GENERAL BUILDING MAINTENANCE OPERATIONAL SUPPLIESAMERIPRIDE LINEN & APPAREL SER 206.34PUBLIC WORKS OPS G & A OPERATIONAL SUPPLIES 130.68PARK MAINTENANCE G & A OPERATIONAL SUPPLIES 187.46ENTERPRISE G & A GENERAL SUPPLIES 153.97VEHICLE MAINTENANCE G&A OPERATIONAL SUPPLIES 92.73WATER UTILITY G&A OPERATIONAL SUPPLIES 92.73SEWER UTILITY G&A OPERATIONAL SUPPLIES 15.45STORM WATER UTILITY G&A OPERATIONAL SUPPLIES 934.94 11.97-IT G & A BANK CHARGES/CREDIT CD FEESANCHOR PAPER CO 1,279.29SUPPORT SERVICES G&A OFFICE SUPPLIES 1,267.32 411.15INSTALLATIONOTHER IMPROVEMENT SUPPLIESANDERSEN INC, EARL 411.15 802.42BUILDING MAINTENANCE GENERAL SUPPLIESAPACHE GROUP OF MINNESOTA 802.42 331.78AQUATIC PARK MAINTENANCE BLDG/STRUCTURE SUPPLIESAQUA LOGIC INC 331.78 284.85NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICESAQUILA NEIGHBORHOOD ASSN 284.85 209.78GENERAL CUSTODIAL DUTIES CLEANING/WASTE REMOVAL SUPPLYARAMARK UNIFORM CORP ACCTS 209.78 71.12REFORESTATION FUND OTHER CONTRACTUAL SERVICESARNESON, DONALD 71.12 338.79PARK AND RECREATION BALANCE SH INVENTORYASPEN EQUIPMENT CO City Council Meeting of September 6, 2011 (Item No. 4k) Subject: Vendor Claims Page 3 8/29/2011CITY OF ST LOUIS PARK 8:53:07R55CKSUM LOG23000VO 3Page -Council Check Summary 8/26/2011 -8/6/2011 Vendor AmountBusiness Unit Object 338.79 102.00OPERATIONSOPERATIONAL SUPPLIESASPEN MILLS 102.00 62.87CLEANING/DEBRIS REMOVAL CLEANING/WASTE REMOVAL SUPPLYATOMIC RECYCLING 348.22GENERAL REPAIR CLEANING/WASTE REMOVAL SERVICE 62.87WATER UTILITY G&A CLEANING/WASTE REMOVAL SUPPLY 473.96 73.00PUBLIC WORKS OPS G & A SUBSCRIPTIONS/MEMBERSHIPSATSSA 73.00 545.06PARK AND RECREATION BALANCE SH INVENTORYAUTO ELECTRIC OF BLOOMINGTON I 545.06 3,049.39WATER UTILITY G&A EQUIPMENT MTCE SERVICEAUTOMATIC SYSTEMS INC 3,049.39 844.06WATER UTILITY G&A BLDG/STRUCTURE SUPPLIESBACHMANS 844.06 48.40INSPECTIONS G & A PLUMBINGBARNES PLUMBING 48.40 1,400.00GO BONDS-FIRE STATIONS G&A RENTAL BUILDINGSBELT LINE PROPERTIES INC 1,400.00 81.00NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICESBERGER, CAROL 81.00 170.52WATER UTILITY G&A OFFICE SUPPLIESBERTELSON OFFICE PRODUCTS 170.52 501.93NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICESBLACKSTONE NEIGHBORHOOD ASSN 501.93 138.17PARK EQUIPMENT MAINTENANCE OTHER IMPROVEMENT SUPPLIESBOHN WELDING INC 138.17 285.00LIFEGUARDINGOTHER CONTRACTUAL SERVICESBORAAS, MARY 285.00 City Council Meeting of September 6, 2011 (Item No. 4k) Subject: Vendor Claims Page 4 8/29/2011CITY OF ST LOUIS PARK 8:53:07R55CKSUM LOG23000VO 4Page -Council Check Summary 8/26/2011 -8/6/2011 Vendor AmountBusiness Unit Object 2,007.00GO BONDS-FIRE STATIONS G&A LANDBRAUN INTERTEC CORPORATION 294.50GO BONDS-FIRE STATIONS G&A BUILDINGS & STRUCTURES 2,301.50 1,728.00EMPLOYEE FLEX SPEND G&A TUITIONBRINK, SCOTT 1,728.00 136.25-GO BONDS-FIRE STATIONS BAL S RETAINED PERCENTAGEBROTHERS FIRE PROTECTION 2,725.00GO BONDS-FIRE STATIONS G&A BUILDINGS & STRUCTURES 2,588.75 450.00VOLLEYBALLOTHER CONTRACTUAL SERVICESBRUUN-BRYANT, MACKENZIE 450.00 1,025.58ALLEY MAINTENANCE OTHER IMPROVEMENT SUPPLIESBRYAN ROCK PRODUCTS INC 1,025.58 41.36WATER UTILITY G&A GENERAL CUSTOMERSBUDISH, JOSHUA 41.36 139.00PARK BUILDING MAINTENANCE OTHER CONTRACTUAL SERVICESBUZZ TOOL & DIE CO 139.00 40.61TREE DISEASE PRIVATE OTHER IMPROVEMENT SUPPLIESCAMDEN INDUSTRIAL SUPPLY 40.61 4,920.56ADMINISTRATION G & A LEGAL SERVICESCAMPBELL KNUTSON PROF ASSOC 413.25GO BONDS-FIRE STATIONS G&A LEGAL SERVICES 134.81STREET CAPITAL PROJ G & A IMPROVEMENTS OTHER THAN BUILDI 45.00WATER UTILITY G&A LEGAL SERVICES 405.00MUNICIPAL BLDG IMPROVEMENTS OTHER THAN BUILDI 5,918.62 393.29IT G & A EQUIPMENT MTCE SERVICECARTRIDGE CARE 393.29 3,151.70TECHNOLOGY REPLACEMENT OFFICE EQUIPMENTCDW GOVERNMENT INC 3,151.70 221.53FACILITY OPERATIONS HEATING GASCENTERPOINT ENERGY 261.27PARK MAINTENANCE G & A HEATING GAS City Council Meeting of September 6, 2011 (Item No. 4k) Subject: Vendor Claims Page 5 8/29/2011CITY OF ST LOUIS PARK 8:53:07R55CKSUM LOG23000VO 5Page -Council Check Summary 8/26/2011 -8/6/2011 Vendor AmountBusiness Unit Object 29.51WESTWOOD G & A HEATING GAS 39.94NATURALIST PROGRAMMER HEATING GAS 2,046.52WATER UTILITY G&A HEATING GAS 23.60REILLY G & A HEATING GAS 47.41SEWER UTILITY G&A ELECTRIC SERVICE 19.29SEWER UTILITY G&A HEATING GAS 2,689.07 212.93FACILITY OPERATIONS HEATING GASCENTERPOINT ENERGY SERVICES IN 8,404.07ENTERPRISE G & A HEATING GAS 8,617.00 617.61SUPPORT SERVICES G&A OFFICE SUPPLIESCENTRAL ENVELOPE CORPORATION 617.61 175.79IT G & A TELEPHONECENTURY LINK 143.02COMMUNICATIONS/GV REIMBURSEABL TELEPHONE 318.81 15.00YOUTH PROGRAMS PROGRAM REVENUECHRISTIAN, MARY 15.00 341.00SOFTBALLPROGRAM REVENUECHRISTIANSEN, BEN 341.00 30.60GENERAL FUND BALANCE SHEET CLEARING ACCOUNTCITIZENS INDEPENDENT BANK 553.52COMM & MARKETING G & A GENERAL SUPPLIES 72.86NETWORK SUPPORT SERVICES GENERAL SUPPLIES 656.98 3,374.80EQUIP/VEHICLE REPLACEMENT FIRE EQUIPMENTCLAREY'S SAFETY EQUIPMENT INC 3,374.80 182.38WATER UTILITY G&A GENERAL CUSTOMERSCLARK, BROOKE 182.38 8,720.55PLAYGROUND EQUIPMENT MAINTENAN OTHER IMPROVEMENT SUPPLIESCLEARWATER RECREATION 8,720.55 1,462.00CONCESSIONSCONCESSION SUPPLIESCOCA-COLA BOTTLING CO 1,462.00 City Council Meeting of September 6, 2011 (Item No. 4k) Subject: Vendor Claims Page 6 8/29/2011CITY OF ST LOUIS PARK 8:53:07R55CKSUM LOG23000VO 6Page -Council Check Summary 8/26/2011 -8/6/2011 Vendor AmountBusiness Unit Object 13,753.73ADMINISTRATION G & A LEGAL SERVICESCOLICH & ASSOCIATES 13,753.73 159.95IT G & A DATACOMMUNICATIONSCOMCAST 159.95 1,656.89PATCHING-PERMANENT OTHER IMPROVEMENT SUPPLIESCOMMERCIAL ASPHALT COMPANY 1,656.89 27.02SYSTEM REPAIR OTHER CONTRACTUAL SERVICESCOMMISSIONER OF TRANSPORTATION 27.02 316.85BUILDING MAINTENANCE GENERAL SUPPLIESCONTINENTAL RESEARCH CORP 316.85 8,158.89POLICE G & A OTHER CONTRACTUAL SERVICESCORNERSTONE ADVOCACY SERVICE 8,158.89 6,500.00ESCROWSPMC ESCROWCORPALL LLC, AJ 6,500.00 101.62PARK MAINTENANCE G & A GENERAL SUPPLIESCORPORATE CONNECTION 101.62 905.25SOFTBALLOTHER CONTRACTUAL SERVICESCOX, BARB 905.25 11.67POLICE G & A OFFICE SUPPLIESCUB FOODS 11.79POLICE G & A OPERATIONAL SUPPLIES 148.29POLICE G & A SUBSISTENCE SUPPLIES 171.75 459.00SOFTBALLOTHER CONTRACTUAL SERVICESCURRAN-MOORE, KIM 459.00 245.82SSD 1 G&A LANDSCAPING MATERIALSCUSTOM PRODUCTS & SERVICES 3,178.99SSD 1 G&A OTHER CONTRACTUAL SERVICES 215.09SSD 2 G&A LANDSCAPING MATERIALS 2,985.01SSD 2 G&A OTHER CONTRACTUAL SERVICES 338.00SSD 3 G&A LANDSCAPING MATERIALS 1,007.29SSD 3 G&A OTHER CONTRACTUAL SERVICES 308.60SSD #4 G&A OTHER CONTRACTUAL SERVICES City Council Meeting of September 6, 2011 (Item No. 4k) Subject: Vendor Claims Page 7 8/29/2011CITY OF ST LOUIS PARK 8:53:07R55CKSUM LOG23000VO 7Page -Council Check Summary 8/26/2011 -8/6/2011 Vendor AmountBusiness Unit Object 775.91SSD #5 G&A OTHER CONTRACTUAL SERVICES 467.31SSD #6 G&A OTHER CONTRACTUAL SERVICES 9,522.02 2,469.75GENERAL BUILDING MAINTENANCE CLEANING/WASTE REMOVAL SUPPLYDALCO ENTERPRISES INC 714.09BUILDING MAINTENANCE GENERAL SUPPLIES 3,183.84 140.00PARK IMPROVE CAPITAL PROJECT IMPROVEMENTS OTHER THAN BUILDIDART TRANSIT COMPANY 140.00 488.47VEHICLE MAINTENANCE G&A GENERAL SUPPLIESDELEGARD TOOL CO 488.47 268.55ENTERPRISE G & A ADVERTISINGDEX MEDIA EAST LLC 268.55 1,796.49PARK BUILDING MAINTENANCE OTHER CONTRACTUAL SERVICESDJ ELECTRIC SERVICES INC 1,260.47PARK IMPROVE CAPITAL PROJECT BUILDINGS & STRUCTURES 1,409.72SEWER UTILITY G&A BUILDING MTCE SERVICE 4,466.68 440.00SUPPORT SERVICES G&A POSTAGEDO-GOOD.BIZ INC 440.00 82.07REFORESTATION FUND OTHER CONTRACTUAL SERVICESDORN, TERRY & KAREN 82.07 190.26NEIGHBORHOOD OUTREACH OPERATIONAL SUPPLIESDREIER, LORI A 190.26 2,675.00STORM WATER UTILITY G&A OTHER IMPROVEMENT SERVICEDRYDEN EXCAVATING INC 2,675.00 840.00SUMMER GRADE 6-8 OTHER CONTRACTUAL SERVICESEAGLE BLUFF ENVIRONMENTAL LEAR 840.00 1,725.95ARENA MAINTENANCE GENERAL SUPPLIESECOLAB INC 1,725.95 80.00GROUP ADMISSION PROGRAM REVENUEEDINA SURGE 80.00 City Council Meeting of September 6, 2011 (Item No. 4k) Subject: Vendor Claims Page 8 8/29/2011CITY OF ST LOUIS PARK 8:53:07R55CKSUM LOG23000VO 8Page -Council Check Summary 8/26/2011 -8/6/2011 Vendor AmountBusiness Unit Object 279.05WIRING REPAIR OTHER CONTRACTUAL SERVICESEGAN COMPANIES INC 279.05 10,947.55GENERAL REPAIR EQUIPMENT MTCE SERVICEEMERGENCY APPARATUS MTNCE 10,947.55 1,656.90PARK AND RECREATION BALANCE SH INVENTORYEMERGENCY AUTOMOTIVE TECHNOLOG 106.58-PARK AND RECREATION BALANCE SH DUE TO OTHER GOVTS 1,550.32 163.27PARK AND RECREATION BALANCE SH INVENTORYEQUIPMENT DISTRIBUTION MANAGEM 163.27 74.82REFORESTATION FUND OTHER CONTRACTUAL SERVICESERICKSON, RUTH & RICH 74.82 20.38POLICE G & A OPERATIONAL SUPPLIESERIK'S BIKE SHOP 20.38 2,924.00NETWORK SUPPORT SERVICES GENERAL PROFESSIONAL SERVICESESP SYSTEMS PROFESSIONALS INC 2,924.00 37,401.68TECHNOLOGY REPLACEMENT EQUIPMENT MTCE SERVICEESRI 37,401.68 1,870.31STORM WATER UTILITY G&A OTHER IMPROVEMENT SERVICEESS BROTHERS & SONS INC 1,870.31 153.90STORM WATER UTILITY G&A OTHER IMPROVEMENT SERVICEEULL'S MANUFACTURING CO 153.90 34,710.48SOLID WASTE COLLECTIONS RECYCLING SERVICEEUREKA RECYCLING 34,710.48 123.16REFORESTATION FUND OTHER CONTRACTUAL SERVICESEVERS, LUANN & MICHAEL 123.16 1,850.00ROUTINE MAINTENANCE OTHER CONTRACTUAL SERVICESEXCELSIOR & GRAND LLC 1,850.00 432.37PARK AND RECREATION BALANCE SH INVENTORYFACTORY MOTOR PARTS CO City Council Meeting of September 6, 2011 (Item No. 4k) Subject: Vendor Claims Page 9 8/29/2011CITY OF ST LOUIS PARK 8:53:07R55CKSUM LOG23000VO 9Page -Council Check Summary 8/26/2011 -8/6/2011 Vendor AmountBusiness Unit Object 38.61GENERAL REPAIR GENERAL SUPPLIES 470.98 482.54AQUATIC PARK MAINTENANCE BLDG/STRUCTURE SUPPLIESFASTENAL COMPANY 482.54 21.58POLICE G & A POSTAGEFEDEX 21.58 625.00SUMMER THEATER ARTS CAMP OTHER CONTRACTUAL SERVICESFEINBERG, SARA 625.00 264.24ICE RESURFACER MOTOR FUELSFERRELLGAS 264.24 2,500.00PERFORMING ARTS OTHER CONTRACTUAL SERVICESFIFTYSOMETHIN 2,500.00 90.22REFORESTATION FUND OTHER CONTRACTUAL SERVICESFINE, JEFFREY 90.22 601.27OPERATIONSFIRE EQUIPMENTFIRE EQUIPMENT SPECIALTIES INC 601.27 177.41JAIL MTCE BLDG/STRUCTURE SUPPLIESFLOYD TOTAL SECURITY 177.41 82.07REFORESTATION FUND OTHER CONTRACTUAL SERVICESFOLEY, GERALD 82.07 2,593.00STORM WATER UTILITY G&A IMPROVEMENTS OTHER THAN BUILDIFOTH INFRASTRUCTURE & ENVIRONM 2,593.00 14.24PARK AND RECREATION BALANCE SH INVENTORYFOWLER ELECTRIC COMPANY 14.24 10,974.43-GO BONDS-FIRE STATIONS BAL S RETAINED PERCENTAGEFRATTALONE COMPANIES INC 219,488.67GO BONDS-FIRE STATIONS G&A BUILDINGS & STRUCTURES 208,514.24 56.00REFORESTATION FUND OTHER CONTRACTUAL SERVICESFRESHMAN, WENDY & PHIL 56.00 City Council Meeting of September 6, 2011 (Item No. 4k) Subject: Vendor Claims Page 10 8/29/2011CITY OF ST LOUIS PARK 8:53:07R55CKSUM LOG23000VO 10Page -Council Check Summary 8/26/2011 -8/6/2011 Vendor AmountBusiness Unit Object 10,000.00ESCROWSPMC ESCROWFRIDMAN, DAVID 10,000.00 510.00SOFTBALLOTHER CONTRACTUAL SERVICESFRIES, JAMES 510.00 80.11ENGINEERING G & A GENERAL SUPPLIESG S DIRECT 80.11 523.08GARAGE MTCE BLDG/STRUCTURE SUPPLIESGARAGE DOOR STORE 523.08 1,383.00ARENA MAINTENANCE BUILDING MTCE SERVICEGARTNER REFRIG & MFG INC 317.00BUILDING MAINTENANCE BUILDING MTCE SERVICE 1,700.00 206.78PARK AND RECREATION BALANCE SH INVENTORYGENERAL SAFETY EQUIPMENT CORP 13.30-PARK AND RECREATION BALANCE SH DUE TO OTHER GOVTS 193.48 4,371.72EMPLOYEE FLEXIBLE SPENDING B/S LONG TERM CARE INSURGLTC PREMIUM PAYMENTS 4,371.72 764.25WATER UTILITY G&A OTHER IMPROVEMENT SERVICEGOPHER STATE ONE-CALL INC 764.25 517.30HUMAN RESOURCES ORGANIZATIONAL DEVELOPMENTGOTHBERG, BRIDGET 517.30 69.19REFORESTATION FUND OTHER CONTRACTUAL SERVICESGOULET, VIVIAN 69.19 1,152.00PARK AND RECREATION BALANCE SH INVENTORYGRAFIX SHOPPE 1,152.00 1,344.50DAMAGE REPAIR OTHER CONTRACTUAL SERVICESGRANITE LEDGE ELECTRICAL CONTR 301.88WIRING REPAIR OTHER CONTRACTUAL SERVICES 2,274.72SEWER UTILITY G&A OTHER IMPROVEMENT SERVICE 3,921.10 4,800.00PARK IMPROVE CAPITAL PROJECT BUILDINGS & STRUCTURESGREAT GARAGE DOOR CO City Council Meeting of September 6, 2011 (Item No. 4k) Subject: Vendor Claims Page 11 8/29/2011CITY OF ST LOUIS PARK 8:53:07R55CKSUM LOG23000VO 11Page -Council Check Summary 8/26/2011 -8/6/2011 Vendor AmountBusiness Unit Object 4,800.00 1,191.02IRRIGATION MAINTENANCE OTHER CONTRACTUAL SERVICESGREEN ACRES SPRINKLER CO 1,191.02 779.85WEED CONTROL OTHER CONTRACTUAL SERVICESGREEN HORIZONS 779.85 8,379.00STORM WATER UTILITY G&A OTHER IMPROVEMENT SERVICEGROTH SEWER & WATER 8,379.00 1,603.75PARK AND RECREATION BALANCE SH INVENTORYH & L MESABI 1,603.75 306.00SOFTBALLOTHER CONTRACTUAL SERVICESHAMILTON, MIKE 306.00 118.38PUBLIC WORKS G & A MILEAGE-PERSONAL CARHANSEN, SHANNON 118.38 200.00SSD 2 G&A OTHER IMPROVEMENT SERVICEHARMON INC 200.00 1,000.00ESCROWSPMC ESCROWHARRIMAN, TOM 1,000.00 3,495.89AQUATIC PARK MAINTENANCE GENERAL SUPPLIESHAWKINS INC 6,884.41WATER UTILITY G&A OPERATIONAL SUPPLIES 10,380.30 938.79PARK GROUNDS MAINTENANCE OTHER IMPROVEMENT SUPPLIESHCI CHEMTEC INC 938.79 305.66STORM WATER UTILITY G&A OTHER IMPROVEMENT SUPPLIESHEDBERG AGGREGATES 305.66 29.63WESTWOOD G & A GENERAL SUPPLIESHEGNA, JESSICA 55.00SUMMER THEATER ARTS CAMP GENERAL SUPPLIES 84.63 510.00SOFTBALLOTHER CONTRACTUAL SERVICESHENDERSON, TRACY 510.00 City Council Meeting of September 6, 2011 (Item No. 4k) Subject: Vendor Claims Page 12 8/29/2011CITY OF ST LOUIS PARK 8:53:07R55CKSUM LOG23000VO 12Page -Council Check Summary 8/26/2011 -8/6/2011 Vendor AmountBusiness Unit Object 1,794.00CDBG BALANCE SHEET DUE TO OTHER GOVTSHENNEPIN COUNTY 1,794.00 534.38IT G & A COMPUTER SERVICESHENNEPIN COUNTY INFO TECH 2,240.00POLICE G & A EQUIPMENT MTCE SERVICE 828.51OPERATIONSRADIO COMMUNICATIONS 256.00OPERATIONSEMERGENCY PREPAREDNESS 3,858.89 1,577.91POLICE G & A SUBSISTENCE SERVICEHENNEPIN COUNTY SHERIFFS OFFIC 1,577.91 32.00ASSESSING G & A SUBSCRIPTIONS/MEMBERSHIPSHENNEPIN COUNTY TAXPAYER SERVI 32.00 543.23PARK MAINTENANCE G & A GARBAGE/REFUSE SERVICEHENNEPIN COUNTY TREASURER 543.23WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 1,086.46 81.74REFORESTATION FUND OTHER CONTRACTUAL SERVICESHESS, THOMAS 81.74 78.85REFORESTATION FUND OTHER CONTRACTUAL SERVICESHICKERSON, JANINE 78.85 1,287.30TRAFFIC CONTROL OTHER IMPROVEMENT SUPPLIESHIGHWAY TECHNOLOGIES INC 1,314.12YOUTH PROGRAMS GENERAL SUPPLIES 2,601.42 18,024.00FINANCE G & A AUDITING AND ACCOUNTING SERVICHLB TAUTGES REDPATH LTD 2,773.00WATER UTILITY G&A AUDITING AND ACCOUNTING SERVIC 2,773.00SEWER UTILITY G&A AUDITING AND ACCOUNTING SERVIC 2,773.00SOLID WASTE G&A AUDITING AND ACCOUNTING SERVIC 2,773.00STORM WATER UTILITY G&A AUDITING AND ACCOUNTING SERVIC 29,116.00 31.09POLICE G & A OPERATIONAL SUPPLIESHOIGAARDS 31.09 667.18GENERAL BUILDING MAINTENANCE GENERAL SUPPLIESHOME DEPOT CREDIT SERVICES 86.56BUILDING MAINTENANCE GENERAL SUPPLIES City Council Meeting of September 6, 2011 (Item No. 4k) Subject: Vendor Claims Page 13 8/29/2011CITY OF ST LOUIS PARK 8:53:07R55CKSUM LOG23000VO 13Page -Council Check Summary 8/26/2011 -8/6/2011 Vendor AmountBusiness Unit Object 90.09WATER UTILITY G&A GENERAL SUPPLIES 45.71WATER UTILITY G&A BLDG/STRUCTURE SUPPLIES 169.98WATER UTILITY G&A EQUIPMENT MTCE SERVICE 218.55WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 9.62SEWER UTILITY G&A GENERAL SUPPLIES 77.76SEWER UTILITY G&A OPERATIONAL SUPPLIES 48.24SEWER UTILITY G&A BLDG/STRUCTURE SUPPLIES 44.85STORM WATER UTILITY G&A GENERAL SUPPLIES 1,458.54 6.37OAK HILL SPLASH PAD GENERAL SUPPLIESHOME HARDWARE 96.90PARK MAINTENANCE G & A GENERAL SUPPLIES 11.15BUILDING MAINTENANCE GENERAL SUPPLIES 3.21WATER UTILITY G&A GENERAL SUPPLIES 9.61SEWER UTILITY G&A SMALL TOOLS 16.02STORM WATER UTILITY G&A SMALL TOOLS 30.42STORM WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 173.68 88.80ASSESSING G & A MILEAGE-PERSONAL CARHOPPE, MARK 88.80 142.25REFORESTATION FUND OTHER CONTRACTUAL SERVICESHORWITZ, CHARLES 142.25 217.59GENERAL REPAIR GENERAL SUPPLIESHOTSY EQUIPMENT OF MN 217.59 84.48REFORESTATION FUND OTHER CONTRACTUAL SERVICESHOUTS, BRIAN 84.48 100.00VOLLEYBALLOTHER CONTRACTUAL SERVICESHOWES, JEFFREY 265.00KICKBALLOTHER CONTRACTUAL SERVICES 573.75SOFTBALLOTHER CONTRACTUAL SERVICES 938.75 262.50VOLLEYBALLOTHER CONTRACTUAL SERVICESHOWES, KRISTINE 115.00KICKBALLOTHER CONTRACTUAL SERVICES 153.00SOFTBALLOTHER CONTRACTUAL SERVICES 530.50 600.00IT G & A COMPUTER SERVICESHRGREEN City Council Meeting of September 6, 2011 (Item No. 4k) Subject: Vendor Claims Page 14 8/29/2011CITY OF ST LOUIS PARK 8:53:07R55CKSUM LOG23000VO 14Page -Council Check Summary 8/26/2011 -8/6/2011 Vendor AmountBusiness Unit Object 600.00 91.01SUMMER GRADE 6-8 CONCESSION SUPPLIESHSBC BUSINESS SOLUTIONS 91.01 105,491.25PARK AND RECREATION BALANCE SH INVENTORYI-STATE TRUCK CENTER 105,491.25 1,595.25EMPLOYEE FLEXIBLE SPENDING B/S UNION DUESI.U.O.E. LOCAL NO 49 1,595.25 375.00INSTRUCTIONAL SKATING LESSONS SUBSCRIPTIONS/MEMBERSHIPSICE SKATING INST AMERICA 375.00 64.86FINANCE G & A TRAVEL/MEETINGSIMPACT MAILING 64.86 272.53PARK GROUNDS MAINTENANCE BLDG/STRUCTURE SUPPLIESINDEPENDENT BLACK DIRT CO 272.53 185.96OPERATIONSTELEPHONEINFINITY WIRELESS 105.00OPERATIONSRADIO COMMUNICATIONS 290.96 2,481.45IT G & A TELEPHONEINTEGRA TELECOM 2,481.45 694.42WATER UTILITY G&A EQUIPMENT MTCE SERVICEINTERSTATE BATTERY SYSTEM OF M 694.42SEWER UTILITY G&A EQUIPMENT MTCE SERVICE 1,388.84 153.90POLICE G & A OPERATIONAL SUPPLIESINTOXIMETERS INC 153.90 79.71PARK AND RECREATION BALANCE SH INVENTORYINVER GROVE FORD 79.71 92.15ADMINISTRATION G & A GENERAL PROFESSIONAL SERVICESIRON MOUNTAIN 67.82POLICE G & A OTHER CONTRACTUAL SERVICES 159.97 172.00INSPECTIONS G & A CERTIFICATE OF COMPLIANCEIRRGANG, JOHN & DARCI City Council Meeting of September 6, 2011 (Item No. 4k) Subject: Vendor Claims Page 15 8/29/2011CITY OF ST LOUIS PARK 8:53:07R55CKSUM LOG23000VO 15Page -Council Check Summary 8/26/2011 -8/6/2011 Vendor AmountBusiness Unit Object 172.00 11.48SEWER UTILITY G&A GENERAL SUPPLIESJERRY'S HARDWARE 35.58STORM WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 47.06 368.00GROUP ADMISSION PROGRAM REVENUEJEWISH COMMUNITY CENTER 368.00 39.43REFORESTATION FUND OTHER CONTRACTUAL SERVICESJOHNSON, JERRY 39.43 66.54WESTWOOD G & A GENERAL SUPPLIESJOHNSON, ROGER 66.54 50.00VOLLEYBALLOTHER CONTRACTUAL SERVICESJOHNSON, SUSAN 115.00KICKBALLOTHER CONTRACTUAL SERVICES 165.00 3,500.00ESCROWSPMC ESCROWJONES JR, DANIEL 3,500.00 419.91PARK GROUNDS MAINTENANCE LANDSCAPE IMPROVEMENTSJRK SEED & SURG SUPPLY 419.91 1,000.00ESCROWSPMC ESCROWKATZ, MANNIE 1,000.00 553.84EMPLOYEE FLEXIBLE SPENDING B/S WAGE GARNISHMENTSKELLER, JASMINE Z 553.84 7,400.00WATER UTILITY G&A OTHER IMPROVEMENT SERVICEKEYS WELL DRILLING CO 7,400.00 1,700.00WATER UTILITY G&A MISCELLANEOUSKLM ENGINEERING INC. 1,700.00 527.73REFORESTATION FUND OTHER CONTRACTUAL SERVICESKNUDSON, ROBERT & JANET 527.73 82,387.85GO BONDS-FIRE STATIONS G&A BUILDINGS & STRUCTURESKRAUS-ANDERSON CONSTRUCTION CO 82,387.85 City Council Meeting of September 6, 2011 (Item No. 4k) Subject: Vendor Claims Page 16 8/29/2011CITY OF ST LOUIS PARK 8:53:07R55CKSUM LOG23000VO 16Page -Council Check Summary 8/26/2011 -8/6/2011 Vendor AmountBusiness Unit Object 187.45PARK IMPROVE CAPITAL PROJECT BUILDINGS & STRUCTURESKRECH, O'BRIEN, MUELLER & WASS 6,835.56MUNICIPAL BLDG IMPROVEMENTS OTHER THAN BUILDI 7,023.01 66.00PLAYGROUNDSPROGRAM REVENUEKROL, KIM 66.00 50.00KICKBALLOTHER CONTRACTUAL SERVICESKRUEGER, KAMI 50.00 677.11BLDG/GROUNDS OPS & MAINT BLDG/STRUCTURE SUPPLIESKRUGE-AIR INC 219.00BLDG/GROUNDS OPS & MAINT BUILDING MTCE SERVICE 896.11 102.00SOFTBALLOTHER CONTRACTUAL SERVICESKUBES, JON 102.00 51.89SEALCOAT PREPARATION OTHER IMPROVEMENT SUPPLIESLAKES GAS CO 408.10PATCHING-PERMANENT OTHER IMPROVEMENT SUPPLIES 146.15PARK AND RECREATION BALANCE SH INVENTORY 606.14 380.48WATER UTILITY G&A EQUIPMENT MTCE SERVICELARSCO INC 380.48 38.37SYSTEM REPAIR OTHER IMPROVEMENT SUPPLIESLARSON, JH CO 607.18BUILDING MAINTENANCE GENERAL SUPPLIES 645.55 1,000.00ESCROWSPMC ESCROWLARSON, SARAH 1,000.00 2,226.00EMPLOYEE FLEXIBLE SPENDING B/S UNION DUESLAW ENFORCEMENT LABOR SERVICES 2,226.00 95.66VEHICLE MAINTENANCE G&A GENERAL SUPPLIESLAWSON PRODUCTS INC 95.66 113,707.25EMPLOYEE FLEX SPEND G&A League of MN Cities dept'l expLEAGUE OF MN CITIES INSURANCE 20,801.97UNINSURED LOSS G&A UNINSURED LOSS 134,509.22 City Council Meeting of September 6, 2011 (Item No. 4k) Subject: Vendor Claims Page 17 8/29/2011CITY OF ST LOUIS PARK 8:53:07R55CKSUM LOG23000VO 17Page -Council Check Summary 8/26/2011 -8/6/2011 Vendor AmountBusiness Unit Object 198.13ORGANIZED REC G & A MILEAGE-PERSONAL CARLEE, KATIE 198.13 402.86PARK IMPROVE CAPITAL PROJECT BUILDINGS & STRUCTURESLEGEND TECHNICAL SERVICES 402.86 41,499.73IT G & A COMPUTER SERVICESLOGIS 5,937.01TECHNOLOGY REPLACEMENT OFFICE EQUIPMENT 47,436.74 400.00GO BONDS-FIRE STATIONS G&A LANDLOUCKS ASSOCIATES 400.00 107.20PLAYGROUNDSGENERAL SUPPLIESM&T'S MUNCHIES 107.20 3,918.57GENERAL REPAIR EQUIPMENT MTCE SERVICEMAACO AUTO PAINTING 3,918.57 65.76PARK AND RECREATION BALANCE SH INVENTORYMACQUEEN EQUIP CO 65.76 400.00TV PRODUCTION SEMINARS/CONFERENCES/PRESENTATMACTA 400.00 1,915.22HUMAN RESOURCES GENERAL PROFESSIONAL SERVICESMADDEN GALANTER HANSEN LLP 1,915.22 259.20FITNESS PROGRAMS OTHER CONTRACTUAL SERVICESMALONE, DANIEL 259.20 401.55SSD 1 G&A OTHER CONTRACTUAL SERVICESMAPLE CREST LANDSCAPE 263.83SSD 2 G&A OTHER CONTRACTUAL SERVICES 246.74SSD 3 G&A OTHER CONTRACTUAL SERVICES 303.23SSD #4 G&A OTHER CONTRACTUAL SERVICES 1,215.35 200.00GREEN REMODELING PROGRAM OTHER CONTRACTUAL SERVICESMARTIN, LINDA 200.00 200.00GREEN REMODELING PROGRAM OTHER CONTRACTUAL SERVICESMARTIN, LOREN City Council Meeting of September 6, 2011 (Item No. 4k) Subject: Vendor Claims Page 18 8/29/2011CITY OF ST LOUIS PARK 8:53:07R55CKSUM LOG23000VO 18Page -Council Check Summary 8/26/2011 -8/6/2011 Vendor AmountBusiness Unit Object 200.00 141.93REFORESTATION FUND OTHER CONTRACTUAL SERVICESMCCARTY-DAWSON, CYNTHIA 141.93 150.00GREEN REMODELING PROGRAM OTHER CONTRACTUAL SERVICESMCCLANAHAN, HARRY 150.00 25.00CABLE TV G & A GENERAL SUPPLIESMCHUGH, JOHN T 25.00 400.00GREEN REMODELING PROGRAM OTHER CONTRACTUAL SERVICESMCLOUTH, DEBRA 400.00 81.35PUBLIC WORKS G & A MILEAGE-PERSONAL CARMERKLEY, SCOTT 81.35 298,059.29OPERATIONSCLEANING/WASTE REMOVAL SERVICEMETROPOLITAN COUNCIL 298,059.29 40.00YOUTH PROGRAMS PROGRAM REVENUEMEYER, GREG 40.00 22.50PUBLIC WORKS G & A OFFICE SUPPLIESMICRO CENTER 22.50 1,284.80PATCHING-PERMANENT OTHER IMPROVEMENT SUPPLIESMIDWEST ASPHALT CORP 1,284.80 1,120.00WATER UTILITY G&A OTHER CONTRACTUAL SERVICESMIDWEST TESTING LLC 1,120.00 63,368.33SYSTEM REPAIR OTHER IMPROVEMENT SUPPLIESMILLERBERND MFG CO 63,368.33 372.60PAWN FEES OTHER CONTRACTUAL SERVICESMINNEAPOLIS FINANCE DEPT 372.60 147.25EMPLOYEE FLEXIBLE SPENDING B/S ACCRUED OTHER BENEFITSMINNESOTA BENEFIT ASSOC 147.25 20.84ENGINEERING G & A SUBSCRIPTIONS/MEMBERSHIPSMINNESOTA DEPT TRANSPORTATION City Council Meeting of September 6, 2011 (Item No. 4k) Subject: Vendor Claims Page 19 8/29/2011CITY OF ST LOUIS PARK 8:53:07R55CKSUM LOG23000VO 19Page -Council Check Summary 8/26/2011 -8/6/2011 Vendor AmountBusiness Unit Object 20.84 450.00FINANCE G & A SEMINARS/CONFERENCES/PRESENTATMINNESOTA GFOA 450.00 16.00EMPLOYEE FLEXIBLE SPENDING B/S ACCRUED OTHER BENEFITSMINNESOTA NCPERS LIFE INS 16.00 772.00OPERATIONSSEMINARS/CONFERENCES/PRESENTATMINNESOTA STATE FIRE CHIEFS AS 772.00 108.85SUPPORT SERVICES G&A OFFICE SUPPLIESMINUTEMAN PRESS 108.85 38.05GENERAL BUILDING MAINTENANCE CLEANING/WASTE REMOVAL SUPPLYMINVALCO INC 38.05 69.19REFORESTATION FUND OTHER CONTRACTUAL SERVICESMITZEL, PAULA 69.19 903.95PARK AND RECREATION BALANCE SH INVENTORYMTI DISTRIBUTING CO 903.95 453.00REILLY BUDGET OTHER CONTRACTUAL SERVICESMVTL LABORATORIES 453.00 1,505.00-GO BONDS-FIRE STATIONS BAL S RETAINED PERCENTAGENAC MECHANICAL & ELECTRICAL SE 30,100.00GO BONDS-FIRE STATIONS G&A BUILDINGS & STRUCTURES 28,595.00 15.03SEALCOAT PREPARATION OFFICE SUPPLIESNAPA (GENUINE PARTS CO) 13.23PATCHING-PERMANENT GENERAL SUPPLIES 62.50PATCHING-PERMANENT SMALL TOOLS 5.10SYSTEM REPAIR OTHER IMPROVEMENT SUPPLIES 550.13PARK AND RECREATION BALANCE SH INVENTORY 66.51PARK MAINTENANCE G & A GENERAL SUPPLIES 79.61GENERAL REPAIR GENERAL SUPPLIES 792.11 16.08-GENERAL FUND BALANCE SHEET DUE TO OTHER GOVTSNATIONAL PEN 249.98PUBLIC WORKS G & A OFFICE SUPPLIES 233.90 City Council Meeting of September 6, 2011 (Item No. 4k) Subject: Vendor Claims Page 20 8/29/2011CITY OF ST LOUIS PARK 8:53:07R55CKSUM LOG23000VO 20Page -Council Check Summary 8/26/2011 -8/6/2011 Vendor AmountBusiness Unit Object 255.00INSPECTIONS G & A MASSAGE THERAPY ESTABLISHMENTSNEMETH, JAYNE 255.00 49.02VEHICLE MAINTENANCE G&A GENERAL SUPPLIESNEP CORP 49.02 1,997.07GENERAL FUND BALANCE SHEET CLEARING ACCOUNTNEXTEL COMMUNICATIONS 199.84ADMINISTRATION G & A TELEPHONE 302.24HUMAN RESOURCES TELEPHONE 900.05RESEARCH & DEVELOPMENT TELEPHONE 199.84ASSESSING G & A TELEPHONE 302.64FINANCE G & A TELEPHONE 748.23EDA / HA REIMBURSEMENT TELEPHONE 1,692.83POLICE G & A TELEPHONE 778.03OPERATIONSTELEPHONE 199.84INSPECTIONS G & A TELEPHONE 602.30ENGINEERING G & A TELEPHONE 1,146.97PUBLIC WORKS OPS G & A TELEPHONE 307.92PARK AND REC G&A TELEPHONE 649.09ORGANIZED REC G & A TELEPHONE 691.56PARK MAINTENANCE G & A TELEPHONE 210.52ENVIRONMENTAL G & A TELEPHONE 455.12WESTWOOD G & A TELEPHONE 199.84REC CENTER/AQUATIC PARK SAL TELEPHONE 202.20VEHICLE MAINTENANCE G&A TELEPHONE 752.74WATER UTILITY G&A TELEPHONE 437.74SEWER UTILITY G&A TELEPHONE 127.62SOLID WASTE G&A TELEPHONE 13,104.23 280.06AQUATIC PARK MAINTENANCE GENERAL SUPPLIESNORTHERN AIRE SWIMMING POOLS 280.06 53.92PARK AND RECREATION BALANCE SH INVENTORYNORTHERN POWER PRODUCTS INC 53.92 8,520.01TASK FORCE GRANTS - STATENORTHWEST METRO DRUG TASK FORC 8,520.01 12,004.87COMM & MARKETING G & A PRINTING & PUBLISHINGNYSTROM PUBLISHING 12,004.87 City Council Meeting of September 6, 2011 (Item No. 4k) Subject: Vendor Claims Page 21 8/29/2011CITY OF ST LOUIS PARK 8:53:07R55CKSUM LOG23000VO 21Page -Council Check Summary 8/26/2011 -8/6/2011 Vendor AmountBusiness Unit Object 800.00MUNICIPAL BLDG IMPROVEMENTS OTHER THAN BUILDIO'BRIEN ORNAMENTAL IRON INC 800.00 500.00POLICE G & A OTHER CONTRACTUAL SERVICESOAK KNOLL ANIMAL HOSPITAL 500.00 136.27WATER UTILITY G&A GENERAL CUSTOMERSOCHOA, DAVID 136.27 112.33ADMINISTRATION G & A OFFICE SUPPLIESOFFICE DEPOT 50.62SUPPORT SERVICES G&A EQUIPMENT MTCE SERVICE 109.55FINANCE G & A OFFICE SUPPLIES 49.08POLICE G & A OFFICE SUPPLIES 25.77POLICE G & A OPERATIONAL SUPPLIES 33.07OPERATIONSOFFICE SUPPLIES 312.90INSPECTIONS G & A GENERAL SUPPLIES 40.33PUBLIC WORKS G & A OFFICE SUPPLIES 110.75ORGANIZED REC G & A OFFICE SUPPLIES 9.47PARK MAINTENANCE G & A OFFICE SUPPLIES 27.57SEWER UTILITY G&A OFFICE SUPPLIES 881.44 120.00POLICE G & A LICENSESOFFICE OF THE SECRETARY OF STA 120.00 137.75SUMMER PLAYGROUNDS MILEAGE-PERSONAL CAROLSON, AMANDA 137.75 2,522.42PORTABLE TOILETS/FIELD MAINT OTHER CONTRACTUAL SERVICESON SITE SANITATION 85.50OFF-LEASH DOG PARK OTHER CONTRACTUAL SERVICES 106.88WESTWOOD G & A OTHER CONTRACTUAL SERVICES 96.18NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICES 48.09PARK IMPROVE CAPITAL PROJECT IMPROVEMENTS OTHER THAN BUILDI 2,859.07 2,950.00COMM & MARKETING G & A PRINTING & PUBLISHINGPERNSTEINER CREATIVE GROUP INC 2,950.00 17.12POLICE G & A OPERATIONAL SUPPLIESPETTY CASH 17.12 City Council Meeting of September 6, 2011 (Item No. 4k) Subject: Vendor Claims Page 22 8/29/2011CITY OF ST LOUIS PARK 8:53:07R55CKSUM LOG23000VO 22Page -Council Check Summary 8/26/2011 -8/6/2011 Vendor AmountBusiness Unit Object 74.02REFORESTATION FUND OTHER CONTRACTUAL SERVICESPITSCH & GAIL GRESSE PITSCH, L 74.02 124.00GROUP ADMISSION PROGRAM REVENUEPLAYWORKS 124.00 214.50INSTRUCTIONAL SKATING LESSONS OTHER CONTRACTUAL SERVICESPOLK, MARLA 214.50 1,243.80PARK AND RECREATION BALANCE SH INVENTORYPOMP'S TIRE SERVICE INC 1,243.80 134.35JUNIOR NATURALISTS GENERAL SUPPLIESPOPE, DREW 134.35 361.40PARK MAINTENANCE G & A TELEPHONEPOPP TELECOM 361.40 5,500.00COMM & MARKETING G & A POSTAGEPOSTMASTER - PERMIT #603 331.90WATER UTILITY G&A POSTAGE 331.90SEWER UTILITY G&A POSTAGE 331.90SOLID WASTE COLLECTIONS POSTAGE 331.90STORM WATER UTILITY G&A POSTAGE 6,827.60 705.99PARK MAINTENANCE G & A OTHERPRAIRIE LAWN & GARDEN 705.99 8,089.37TREE DISEASE PUBLIC CLEANING/WASTE REMOVAL SERVICEPRECISION LANDSCAPE & TREE 8,089.37 3,197.87IT G & A GENERAL SUPPLIESPRESSWRITE PRINTING INC 3,197.87 108.00ICE RESURFACER EQUIPMENT MTCE SERVICEPRINTERS SERVICE INC 108.00 75.00GENERAL BUILDING MAINTENANCE GENERAL PROFESSIONAL SERVICESPRIVATE UNDERGROUND 75.00 2,100.64WATER UTILITY G&A GENERAL PROFESSIONAL SERVICESPROGRESSIVE CONSULTING ENGINEE 2,100.64 City Council Meeting of September 6, 2011 (Item No. 4k) Subject: Vendor Claims Page 23 8/29/2011CITY OF ST LOUIS PARK 8:53:07R55CKSUM LOG23000VO 23Page -Council Check Summary 8/26/2011 -8/6/2011 Vendor AmountBusiness Unit Object 275.95BLDG/GROUNDS OPS & MAINT BUILDING MTCE SERVICEPUMP & METER SERVICE 275.95 6,436.00WATER UTILITY G&A OTHER IMPROVEMENT SERVICEQ3 CONTRACTING 8,232.20SEWER UTILITY G&A OTHER IMPROVEMENT SERVICE 891.75STORM WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 15,559.95 21.95GENERAL INFORMATION GENERAL PROFESSIONAL SERVICESQUICKSILVER EXPRESS COURIER 21.95 338.01IT G & A EQUIPMENT MTCE SERVICEQUILL CORP 90.82POLICE G & A OFFICE SUPPLIES 428.83 455.92TREE MAINTENANCE OTHER CONTRACTUAL SERVICESRAINBOW TREECARE 455.92 54.88WATER UTILITY G&A POSTAGERAPID GRAPHICS & MAILING 54.88SEWER UTILITY G&A POSTAGE 54.87SOLID WASTE COLLECTIONS POSTAGE 54.87STORM WATER UTILITY G&A POSTAGE 219.50 56.53POLICE G & A OFFICE SUPPLIESREGENCY OFFICE PRODUCTS LLC 56.53 75.00GREEN REMODELING PROGRAM OTHER CONTRACTUAL SERVICESRICE, RICHARD 75.00 67.30PARK AND RECREATION BALANCE SH INVENTORYRIGID HITCH INC 67.30 1,733.51STORM WATER UTILITY G&A OTHER IMPROVEMENT SERVICEROYAL CONCRETE PIPE INC 1,733.51 7,398.96SEALCOAT PREPARATION RENTAL EQUIPMENTRUFFRIDGE JOHNSON EQUIPMENT CO 7,398.96 107.78-PARK AND RECREATION BALANCE SH DUE TO OTHER GOVTSS & S WORLDWIDE INC 1,675.56PLAYGROUNDSGENERAL SUPPLIES City Council Meeting of September 6, 2011 (Item No. 4k) Subject: Vendor Claims Page 24 8/29/2011CITY OF ST LOUIS PARK 8:53:07R55CKSUM LOG23000VO 24Page -Council Check Summary 8/26/2011 -8/6/2011 Vendor AmountBusiness Unit Object 1,567.78 39.95GENERAL REPAIR EQUIPMENT MTCE SERVICESAFELITE FULFILLMENT INC 39.95 68.93OPERATIONSFIRE PREVENTION SUPPLIESSAM'S CLUB 29.97SUMMER PLAYGROUNDS GENERAL SUPPLIES 162.70PLAYGROUNDSGENERAL SUPPLIES 439.60SUMMER FIELDTRIPS GENERAL SUPPLIES 8,103.57CONCESSIONSCONCESSION SUPPLIES 8,804.77 169.57GENERAL BUILDING MAINTENANCE BLDG/STRUCTURE SUPPLIESSCAN AIR FILTER INC 169.57 834.54PARK AND RECREATION BALANCE SH INVENTORYSCHARBER & SONS INC 834.54 1,355.86PARK BUILDING MAINTENANCE BLDG/STRUCTURE SUPPLIESSCHERER BROS. LUMBER CO. 868.18PARK GROUNDS MAINTENANCE OTHER IMPROVEMENT SUPPLIES 5,243.51PARK IMPROVE CAPITAL PROJECT BUILDINGS & STRUCTURES 7,467.55 1,130.39SEWER UTILITY G&A GENERAL PROFESSIONAL SERVICESSEH 308.00STORM WATER UTILITY G&A OTHER CONTRACTUAL SERVICES 1,438.39 462.00REV BONDS 2001B / 2010B REF IMPROVEMENTS OTHER THAN BUILDISGC HORIZON LLC 462.00 225.00MOVE-UP PROGRAM OTHER CONTRACTUAL SERVICESSHELTER ARCHITECTURE 225.00 76.47REFORESTATION FUND OTHER CONTRACTUAL SERVICESSHER, NEAL 76.47 467.62PARK BUILDING MAINTENANCE OTHER IMPROVEMENT SUPPLIESSHERWIN WILLIAMS 572.32PARK IMPROVE CAPITAL PROJECT IMPROVEMENTS OTHER THAN BUILDI 1,039.94 787.00PARK BUILDING MAINTENANCE OTHER CONTRACTUAL SERVICESSIGNATURE MECHANICAL INC 787.00 City Council Meeting of September 6, 2011 (Item No. 4k) Subject: Vendor Claims Page 25 8/29/2011CITY OF ST LOUIS PARK 8:53:07R55CKSUM LOG23000VO 25Page -Council Check Summary 8/26/2011 -8/6/2011 Vendor AmountBusiness Unit Object 145.21NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICESSKELLY, GABRIEL 145.21 1,319.20EMPLOYEE FLEXIBLE SPENDING B/S UNION DUESSLP ASSOC OF FIREFIGHTERS #993 1,319.20 3,853.38POLICE G & A POLICE EQUIPMENTSLR15 RIFLES INC 3,853.38 21.00SOFTBALLPROGRAM REVENUESMITH, MAUREEN 21.00 150.00GREEN REMODELING PROGRAM OTHER CONTRACTUAL SERVICESSMITH, SHAWN 150.00 96.00PICNIC SHELTERS RENT REVENUESMITH, TRACY 96.00 151.75GROUP ADMISSION PROGRAM REVENUESOUTHDALE YMCA 151.75 182.00OPERATIONSEQUIPMENT MTCE SERVICESOUTHTOWN REFRIGERATION INC 182.00 829.44INSPECTIONS G & A BUILDINGSPACE MAKERS REMODELING 829.44 600.00DONATIONSOTHER CONTRACTUAL SERVICESSPECIAL SERVICES GROUP LLC 600.00 1,560.00IT G & A DATACOMMUNICATIONSSPRINT 1,560.00 10.69BUILDING MAINTENANCE BLDG/STRUCTURE SUPPLIESSPS COMPANIES INC 10.69 3,408.16CE INSPECTION IMPROVEMENTS OTHER THAN BUILDISRF CONSULTING GROUP INC 3,408.16 585.00SUMMER GRADE 6-8 OTHER CONTRACTUAL SERVICESST LOUIS PARK TRANSP INC 585.00 City Council Meeting of September 6, 2011 (Item No. 4k) Subject: Vendor Claims Page 26 8/29/2011CITY OF ST LOUIS PARK 8:53:07R55CKSUM LOG23000VO 26Page -Council Check Summary 8/26/2011 -8/6/2011 Vendor AmountBusiness Unit Object 1,000.00ESCROWSPMC ESCROWSTANDISH, CORRINE 1,000.00 13,940.10-GO BONDS-FIRE STATIONS BAL S RETAINED PERCENTAGESTEENBERG-WATRUD CONSTRUCTION 278,802.00GO BONDS-FIRE STATIONS G&A BUILDINGS & STRUCTURES 264,861.90 45.00YOUTH PROGRAMS PROGRAM REVENUESTONE, JACKIE 45.00 1,022.26SEWER UTILITY G&A BUILDING MTCE SERVICESTRAND MFG CO 302.60SEWER UTILITY G&A OTHER IMPROVEMENT SERVICE 1,324.86 222.60AQUATIC PARK MAINTENANCE GENERAL SUPPLIESSTRATEGIC EQUIPMENT & SUPPLY C 222.60 4,133.11RANGEOPERATIONAL SUPPLIESSTREICHER'S 4,133.11 5,700.00REILLY BUDGET GENERAL PROFESSIONAL SERVICESSUMMIT ENVIROSOLUTIONS INC 5,700.00 261.69ADMINISTRATION G & A LEGAL NOTICESSUN NEWSPAPERS 114.40STORM WATER UTILITY G&A IMPROVEMENTS OTHER THAN BUILDI 376.09 178.00VEHICLE MAINTENANCE G&A GENERAL SUPPLIESSUPERIOR WIRELESS COMMUNICATIO 178.00 35.00GREEN REMODELING PROGRAM OTHER CONTRACTUAL SERVICESSWENSON, BROOKE 35.00 225.00MOVE-UP PROGRAM OTHER CONTRACTUAL SERVICESTEA2 225.00 109.22GENERAL REPAIR GENERAL SUPPLIESTERMINAL SUPPLY CO 109.22 74.56BRICK HOUSE (1324)BUILDING MTCE SERVICETERMINIX INT 74.55WW RENTAL HOUSE (1322)BUILDING MTCE SERVICE City Council Meeting of September 6, 2011 (Item No. 4k) Subject: Vendor Claims Page 27 8/29/2011CITY OF ST LOUIS PARK 8:53:07R55CKSUM LOG23000VO 27Page -Council Check Summary 8/26/2011 -8/6/2011 Vendor AmountBusiness Unit Object 149.11 45.96ADMINISTRATION G & A LONG TERM DISABILITYTHE HARTFORD - PRIORITY ACCOUN 56.45HUMAN RESOURCES LONG TERM DISABILITY 16.55COMM & MARKETING G & A LONG TERM DISABILITY 42.64IT G & A LONG TERM DISABILITY 35.66ASSESSING G & A LONG TERM DISABILITY 68.33FINANCE G & A LONG TERM DISABILITY 115.75COMM DEV G & A LONG TERM DISABILITY 123.78POLICE G & A LONG TERM DISABILITY 78.55OPERATIONSLONG TERM DISABILITY 59.11INSPECTIONS G & A LONG TERM DISABILITY 44.59PUBLIC WORKS G & A LONG TERM DISABILITY 58.53ENGINEERING G & A LONG TERM DISABILITY 20.94PUBLIC WORKS OPS G & A LONG TERM DISABILITY 70.58ORGANIZED REC G & A LONG TERM DISABILITY 20.94PARK MAINTENANCE G & A LONG TERM DISABILITY 17.46ENVIRONMENTAL G & A LONG TERM DISABILITY 17.46WESTWOOD G & A LONG TERM DISABILITY 18.46REC CENTER/AQUATIC PARK SAL LONG TERM DISABILITY 17.96VEHICLE MAINTENANCE G&A LONG TERM DISABILITY 16.97HOUSING REHAB G & A LONG TERM DISABILITY 20.94WATER UTILITY G&A LONG TERM DISABILITY 2,006.42EMPLOYEE FLEX SPEND G&A LONG TERM DISABILITY 2,974.03 514.34WATER UTILITY G&A BUILDING MTCE SERVICETHERMASTOR PRODUCTS GROUP 514.34 722.16PARK EQUIPMENT MAINTENANCE OTHER IMPROVEMENT SUPPLIESTHOMAS MFG CO INC, RJ 722.16 821.73SSD #5 G&A OTHER IMPROVEMENT SUPPLIESTHOMAS REPROGRAPHICS 821.73 8,042.90-GO BONDS-FIRE STATIONS BAL S RETAINED PERCENTAGETHURNBECK STEEL FABRICATION IN 160,858.00GO BONDS-FIRE STATIONS G&A BUILDINGS & STRUCTURES 152,815.10 62.79INSPECTIONS G & A TRAININGTILTON, JOHN 62.79 City Council Meeting of September 6, 2011 (Item No. 4k) Subject: Vendor Claims Page 28 8/29/2011CITY OF ST LOUIS PARK 8:53:07R55CKSUM LOG23000VO 28Page -Council Check Summary 8/26/2011 -8/6/2011 Vendor AmountBusiness Unit Object 712.63ADMINISTRATION G & A OTHER CONTRACTUAL SERVICESTIMESAVER OFF SITE SECRETARIAL 712.63 71.70PARK AND RECREATION BALANCE SH INVENTORYTITAN MACHINERY 71.70 88.66REFORESTATION FUND OTHER CONTRACTUAL SERVICESTOGSTAD, THERESA 88.66 1,878.86PARK AND RECREATION BALANCE SH INVENTORYTOWMASTER 320.63GENERAL REPAIR EQUIPMENT MTCE SERVICE 2,199.49 510.00SOFTBALLOTHER CONTRACTUAL SERVICESTRAUTMANN, JOHN 510.00 225.00MOVE-UP PROGRAM OTHER CONTRACTUAL SERVICESTREHUS 225.00 112.50GREEN REMODELING PROGRAM OTHER CONTRACTUAL SERVICESTROUBA, KAREN 112.50 396.93GENERAL BUILDING MAINTENANCE LANDSCAPING MATERIALSTRUGREEN - MTKA 5640 396.93 3,500.00ESCROWSPMC ESCROWTVM DEVELOPMENT 1 LLC 3,500.00 4,732.56SNOW PLOWING OTHER CONTRACTUAL SERVICESTWIN CITY OUTDOOR SERVICES INC 4,732.56 63.00SUPPORT SERVICES OPERATIONAL SUPPLIESUNIFORMS UNLIMITED (PD) 187.96PATROLOPERATIONAL SUPPLIES 250.96 300.00EMPLOYEE FLEXIBLE SPENDING B/S WAGE GARNISHMENTSUNITED STATES TREASURY 300.00 658.00EMPLOYEE FLEXIBLE SPENDING B/S UNITED WAYUNITED WAY OF MINNEAPOLIS AREA 658.00 7,513.32TREE DISEASE PRIVATE CLEANING/WASTE REMOVAL SERVICEUPPER CUT TREE SERVICE City Council Meeting of September 6, 2011 (Item No. 4k) Subject: Vendor Claims Page 29 8/29/2011CITY OF ST LOUIS PARK 8:53:07R55CKSUM LOG23000VO 29Page -Council Check Summary 8/26/2011 -8/6/2011 Vendor AmountBusiness Unit Object 7,513.32 8.86VEHICLE MAINTENANCE G&A POSTAGEUPS STORE 8.86 555.72OPERATIONSTELEPHONEUSA MOBILITY WIRELESS INC 555.72 757.90HUMAN RESOURCES RECOGNITIONVAIL, LORI 757.90 11,592.73-PAVEMENT MANAGEMENT B/S RETAINED PERCENTAGEVALLEY PAVING INC 231,854.69CONSTRUCTION PAYMENTS IMPROVEMENTS OTHER THAN BUILDI 220,261.96 6,738.27WATER UTILITY G&A OTHER IMPROVEMENT SERVICEVALLEY-RICH CO INC 6,738.27 59.61WATER UTILITY G&A GENERAL CUSTOMERSVAYNTRUB GROUP 59.61 1,274.07VOICE SYSTEM MTCE TELEPHONEVERIZON WIRELESS 73.70COMMUNICATIONS/GV REIMBURSEABL TELEPHONE 1,347.77 159.56PARK MAINTENANCE G & A GENERAL SUPPLIESVIKING INDUSTRIAL CTR 159.56 292.00OPERATIONSSUBSCRIPTIONS/MEMBERSHIPSVOLUNTEER FIREFIGHTERS' BENEFI 292.00 566.63GENERAL REPAIR EQUIPMENT MTCE SERVICEWALSER CHRYSLER JEEP 566.63 80.00FACILITY ROOM RENTAL RENT REVENUEWARREN, SEAN AND/OR BARBARA 80.00 1,168.97SEWER UTILITY G&A OTHER CONTRACTUAL SERVICESWASTE MANAGEMENT OF WI-MN 2,500.00-SOLID WASTE G&A MISC REVENUE 4,997.55SOLID WASTE COLLECTIONS MOTOR FUELS 59,401.53SOLID WASTE COLLECTIONS GARBAGE/REFUSE SERVICE 24,548.13SOLID WASTE COLLECTIONS YARD WASTE SERVICE City Council Meeting of September 6, 2011 (Item No. 4k) Subject: Vendor Claims Page 30 8/29/2011CITY OF ST LOUIS PARK 8:53:07R55CKSUM LOG23000VO 30Page -Council Check Summary 8/26/2011 -8/6/2011 Vendor AmountBusiness Unit Object 30,166.20SOLID WASTE DISPOSAL GARBAGE/REFUSE SERVICE 10,862.66SOLID WASTE DISPOSAL YARD WASTE SERVICE 128,645.04 8,991.99CONCESSIONSCONCESSION SUPPLIESWATSON CO INC 8,991.99 198.35GENERAL REPAIR GENERAL SUPPLIESWAYTEK 198.35 11,450.00STORM WATER UTILITY G&A IMPROVEMENTS OTHER THAN BUILDIWEBER ELECTRIC 11,450.00 120.00SUPPORT SERVICES OTHER CONTRACTUAL SERVICESWEST PAYMENT CENTER 120.00 240.47SEWER UTILITY G&A OTHER IMPROVEMENT SERVICEWESTSIDE REDI MIX INC 240.47 32.99PARK AND RECREATION BALANCE SH INVENTORYWHEELER'S AUTOBODY SUPPLY 32.99 15,848.56FACILITY OPERATIONS ELECTRIC SERVICEXCEL ENERGY 155.36OPERATIONSELECTRIC SERVICE 29,601.18PUBLIC WORKS OPS G & A ELECTRIC SERVICE 5,595.70PARK MAINTENANCE G & A ELECTRIC SERVICE 33.92BRICK HOUSE (1324)ELECTRIC SERVICE 118.60WW RENTAL HOUSE (1322)ELECTRIC SERVICE 502.98WESTWOOD G & A ELECTRIC SERVICE 24,124.86ENTERPRISE G & A ELECTRIC SERVICE 107.86GO BONDS-FIRE STATIONS G&A BUILDINGS & STRUCTURES 37,956.89WATER UTILITY G&A ELECTRIC SERVICE 12.34OPERATIONSELECTRIC SERVICE 1,845.46REILLY BUDGET ELECTRIC SERVICE 3,962.53SEWER UTILITY G&A ELECTRIC SERVICE 4,198.95STORM WATER UTILITY G&A ELECTRIC SERVICE 128.24OPERATIONSELECTRIC SERVICE 124,193.43 17,433.22PARK AND RECREATION BALANCE SH INVENTORYYOCUM OIL CO INC 17,433.22 City Council Meeting of September 6, 2011 (Item No. 4k) Subject: Vendor Claims Page 31 8/29/2011CITY OF ST LOUIS PARK 8:53:07R55CKSUM LOG23000VO 31Page -Council Check Summary 8/26/2011 -8/6/2011 Vendor AmountBusiness Unit Object 1,000.00ESCROWSPMC ESCROWYOU & YAN GUO, SHAWN 1,000.00 733.16PARK BUILDING MAINTENANCE BLDG/STRUCTURE SUPPLIESYOUNGBLOOD LUMBER CO 733.16 196.84BUILDING MAINTENANCE GENERAL SUPPLIESZEE MEDICAL SERVICE 196.84 329.51GENERAL REPAIR GENERAL SUPPLIESZEP MFG 329.51 105.91PARK MAINTENANCE G & A GENERAL SUPPLIESZIP PRINTING 105.90VEHICLE MAINTENANCE G&A GENERAL SUPPLIES 105.90WATER UTILITY G&A GENERAL SUPPLIES 105.90SEWER UTILITY G&A GENERAL SUPPLIES 423.61 29.99REFORESTATION FUND OTHER CONTRACTUAL SERVICESZOGG, WILLI 29.99 Report Totals 2,510,378.44 City Council Meeting of September 6, 2011 (Item No. 4k) Subject: Vendor Claims Page 32 Meeting Date: September 6, 2011 Agenda Item #: 8a Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Adoption of the 2012 Preliminary General Fund and Park and Recreation Budgets, and 2012 Preliminary City and HRA Property Tax Levies. RECOMMENDED ACTION: Motion to Adopt Resolution Approving 2012 Preliminary General Fund and Park and Recreation Budgets, 2012 Preliminary Property Tax Levy, and Setting Public Hearing Date for the 2012 Proposed Budget and Property Tax Levy. Motion to Adopt Resolution Authorizing the Preliminary HRA Levy for 2012. POLICY CONSIDERATION:  Does the City Council wish to set the 2012 Preliminary Property Tax Levy at $23,830,726 which is an increase of $1,134,798, or approximately 5.00% over the 2011 Final Property Tax Levy?  Does the City Council desire to continue to levy the full 0.0185% of taxable market value allowable for HRA purposes to assist in paying for infrastructure needs in redeveloping areas?  Does the City Council wish to hold the Truth in Taxation Public Hearing on December 5, 2011 and adopt the 2012 Budget, 2012 Final Property Tax Levy and the 2012 Final HRA Levy on December 19, 2011? BACKGROUND: On June 20, 2011, staff met with the City Council to discuss the 2012 Budget process. Council agreed that staff should follow recommendations from the “2012 Budget Production Guidelines” when preparing the 2012 Budget. Assumptions for the 2012 Budget included a pattern similar to 2010 and 2011; a levy increase, modest increase in other fees and charges where appropriate to fit with business costs, maintain service delivery at current levels, hold expenditures flat if possible with adjustments for some modest growth based on essential business needs, funding for a wage and benefit contribution increase, utility rate increases, and continued long range financial planning. Based on the assumptions outlined, and discussion from the June 20th meeting, the City Council was informed of an estimated overall 2012 levy increase of $947,380, or approximately 4.05% compared to the 2011 Final Property Tax Levy. From the preliminary budgets prepared by departments, meetings with the City Manager and some adjustments after those meetings, the difference between revenues and expenditures for the General and Park and Recreation Funds was a revenue shortfall of $64,373. For 2012, the combined preliminary General and Park and Recreation Fund expenditure budget is $29,765,137 as compared to $29,416,250 in 2011 or approximately a 1.19% increase. City Council Meeting of September 6, 2011 (Item No. 8a) Page 2 Subject: Adoption of 2012 Preliminary Budget, Preliminary Property Tax Levy & HRA Levy Current status of the 2012 Budget Based on subsequent City Council study sessions on August 8th and August 22nd, the City Council indicated it wanted to explore other possible initiatives for the 2012 Budget cycle and consider possible increased funding for the Employee Benefits and Housing Rehabilitation funds, resulting in a proposed 2012 Preliminary Property Tax Levy increase of approximately 5.00%. This proposed preliminary levy change, if adopted, will result in balanced General and Park and Recreation Funds budgets and provide the City Council with approximately $123,000 of additional revenue to address the items noted above or unexpected issues that might come up between now and the end of the year. By law, the City Council must approve a 2012 Preliminary Property Tax Levy. Past practice has been to adopt Preliminary General and Park and Recreation Funds budgets at the first regular City Council meeting in September. The property tax levy portion must then be sent to Hennepin County for certification by September 15, 2011. Hennepin County will mail out parcel specific notices to taxpayers in mid-November. Final action on the 2012 Budget and 2012 Final Property Tax Levy will not occur until December. In addition to the general property tax portion of the levy, the City is also required to levy for debt service to repay the 2005A General Obligation (G.O.), 2010B G.O., and 2010D G.O. Build America Bonds. Further, the City Council will be asked to consider a separate HRA levy, which is also scheduled to be considered by the Economic Development Authority prior to the Council meeting. PROPERTY TAX LEVY At the August 22, 2011 study session, City Council provided staff with direction to prepare proposed subsequent Council actions based on a 2012 Preliminary Property Tax Levy of $23,830,726 which is an increase of $1,134,798, or an approximate 5.00% increase from the 2011 Final Property Tax Levy. This levy is utilized to support the operations of the General Fund, Park and Recreation Fund, Park Improvement Fund, Capital Replacement Fund, and Pavement Management Fund. The breakdown of the Preliminary Property Tax Levy by fund is shown in the following chart. It is important to note that the bulk of the total levy increase is related to begin to pay the debt service on the fire station bonds: 2011 2012 Dollar Change Percent Change Levy Preliminary From 2011 From 2011 TAX CAPACITY BASED TAX LEVY General Fund and Park & Recreation Fund $20,094,172 $20,337,797 $243,625 1.21% Less: Market Value Homestead Loss (667,539) - 667,539 -100.00% Park Improvement Fund 1,519,000 810,000 (709,000) -46.68% Capital Replacement Fund 338,300 438,300 100,000 29.56% Pavement Management Fund 415,000 315,000 (100,000) -24.10% Debt Service 996,995 1,929,629 932,634 93.54% TOTAL TAX LEVIES $22,695,928 $23,830,726 $1,134,798 5.00% City Council Meeting of September 6, 2011 (Item No. 8a) Page 3 Subject: Adoption of 2012 Preliminary Budget, Preliminary Property Tax Levy & HRA Levy SETTING DATES FOR PUBLIC HEARING AND 2012 BUDGET ADOPTION Legislative requirements have changed in regard to Truth in Taxation public hearings that usually occur in December. The requirement to publish and hold a special public hearing separate from adopting the final tax levy was repealed in 2009. For that reason, the City Council could hold the public hearing and adopt the tax levy on the same night. Past practice has been to hold the public hearing and then at the subsequent meeting adopt the final budget. If the City Council chooses to continue this practice, then the dates would be the regular City Council meetings of December 5, 2011 for the Truth in Taxation Public Hearing and December 19, 2011 for the 2012 Budget, 2012 Final Levy adoption for the City and HRA levies, 2012 Utility Rates, and the 2012 – 2012 Capital Improvement Plan. In addition, the Long Range Financial Management Plan will be provided for informational purposes, but will not be formally adopted. The proposed budget timeline for the remaining part of 2011 is as follows: Budget Timeline: September 6 Council establishes 2012 preliminary property tax levies. (Can be reduced in the future, not increased for final property tax levy.) September 19th First reading on setting 2012 fees (not including utility rates) September 26th Utility rate discussion October Ongoing City Council study session updates and discussions on budget, Capital Improve. Plan, and Long Range Financial Mgmt. Plan as needed. November 14 Final budget discussion with Council if needed, prior to Truth in Taxation Public Hearing. December 5 Truth in Taxation Public Hearing. December 19 Council adopts 2012 Budget, final property tax levies, CIP and utility rates. HRA LEVY This levy was originally implemented in St. Louis Park due to legislative changes in 2001 which significantly reduced future tax increment revenues. The City Council has elected to use the levy proceeds for future infrastructure improvements in redevelopment areas. Thus far, some of the HRA levy proceeds have been used to fund part of infrastructure improvements on Excelsior Blvd – Louisiana to Dakota, studies, and analysis for future improvement projects. By law, these funds could also be used for other housing and redevelopment purposes. Given the significant infrastructure needs facing the City in the future particularly for transportation infrastructure such as Highway 7 and Louisiana and possibly the Highway 100 reconstruction, staff recommends that the HRA levy continue to be set at the maximum allowed by law for the 2012 budget year. The EDA, as well as the City Council, is required to approve this levy. The EDA is scheduled to do so on September 6, 2010 as well. As outlined in the resolution, the HRA levy cannot exceed 0.0185% of the taxable market value of the City. Based on this, Staff has calculated the maximum HRA Levy for 2012 to be $983,574. This is a $45,314 decrease or approximately 4.40% from 2011 HRA Levy of $1,028,888. City Council Meeting of September 6, 2011 (Item No. 8a) Page 4 Subject: Adoption of 2012 Preliminary Budget, Preliminary Property Tax Levy & HRA Levy NEXT STEPS Staff will continue to review budgeted information, prepare 2012 Utility Rates for the City Council to consider, review the 2012 - 2015 Capital Improvement Program, and update the Long Range Financial Management Plan based on Council direction during the upcoming months. The City Council has the option of reducing the 2012 Preliminary Property Tax Levies for the City and HRA after the initial certification; however it cannot be increased. FINANCIAL OR BUDGET CONSIDERATION: The proposed budgets and tax levies will support necessary city services to be provided during 2012. VISION CONSIDERATION: Vision is considered throughout the budgeting process and kept at the foreground of budgeting decisions. Attachments: - Resolution Approving 2012 Preliminary Budgets, Tax Levy & Public Hearing Date - Resolution Authorizing the Preliminary HRA Levy for 2012 - General Fund and Park & Recreation Summary of Revenues - General Fund and Park & Recreation Summary of Expenditures Prepared by: Brian A. Swanson, Controller Reviewed by: Nancy Deno, Deputy City Manager Approved by: Tom Harmening, City Manager City Council Meeting of September 6, 2011 (Item No. 8a) Page 5 Subject: Adoption of 2012 Preliminary Budget, Preliminary Property Tax Levy & HRA Levy RESOLUTION NO. 11-____ RESOLUTION APPROVING 2012 PRELIMINARY GENERAL FUND AND PARK AND RECREATION BUDGETS, 2012 PRELIMINARY PROPERTY TAX LEVY, AND SETTING PUBLIC HEARING DATE FOR THE 2012 PROPOSED BUDGET AND PROPERTY TAX LEVY WHEREAS, The City of St. Louis Park is required by Charter and State law to approve a resolution setting forth an annual tax levy to the Hennepin County Auditor; and WHEREAS, Minnesota Statutes require approval of a preliminary property tax levy and a preliminary budget on or before September 15th of each year; and WHEREAS, the City Council has received the proposed budget document; NOW THEREFORE BE IT RESOLVED by the City Council of the City of St. Louis Park, that the Preliminary 2012 Budget shall be as follows: 2012 Preliminary General and Park and Recreation Fund Revenues: Property Taxes $20,337,797 Other General Revenues 7,394,083 Other Park & Recreation Revenues 2,156,302 Total General and Park & Recreation Fund Revenues $29,888,182 Expenditures: Total General Government $ 6,793,392 Total Public Safety 12,556,194 Total Public Works 3,932,993 Total Non-Departmental 180,000 Total Park & Recreation $6,302,558 Total General and Park and Recreation Fund Expenditures $29,765,137 BE IT FURTHER RESOLVED that the Truth in Taxation Public Hearing will be held on December 5, 2011; and BE IT FURTHER RESOLVED that the City Council of the City of St. Louis Park, Hennepin County, Minnesota, that the following sums of money be levied for collection in 2012 upon the taxable property in said City of St. Louis Park for the following purposes: City Council Meeting of September 6, 2011 (Item No. 8a) Page 6 Subject: Adoption of 2012 Preliminary Budget, Preliminary Property Tax Levy & HRA Levy 2012 TAX CAPACITY BASED TAX LEVY Levy General Fund and Park & Recreation Fund $20,337,797 Park Improvement Fund 810,000 Capital Replacement Fund 438,300 Pavement Management Fund 315,000 Debt Service 1,929,629 TOTAL TAX LEVIES $23,830,726 And BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to transmit this information to the County Auditor of Hennepin County, Minnesota and to the Minnesota Department of Revenue in the format they request as required by law. Reviewed for Administration Adopted by the City Council September 6, 2011 City Manager Mayor Attest: City Clerk City Council Meeting of September 6, 2011 (Item No. 8a) Page 7 Subject: Adoption of 2012 Preliminary Budget, Preliminary Property Tax Levy & HRA Levy RESOLUTION NO. 11-____ RESOLUTION AUTHORIZING THE PRELIMINARY HRA LEVY FOR 2012 WHEREAS, pursuant to Minnesota Statutes, Section 469.090 to 469.108 (the “EDA Act”), the City Council of the City of St. Louis Park created the St. Louis Park Economic Development Authority (the "Authority"); and WHEREAS, pursuant to the EDA Act, the City Council granted to the Authority all of the powers and duties of a housing and redevelopment authority under the provisions of the Minnesota Statutes, sections 469.001 to 469.047 (the "HRA Act"); and WHEREAS, Section 469.033, subdivision 6 of the Act authorizes the Authority to levy a tax upon all taxable property within the City to be expended for the purposes authorized by the HRA Act; and WHEREAS, such levy may be in an amount not to exceed 0.0185 percent of taxable market value of the City; and WHEREAS, the Authority has filed its budget for the special benefit levy in accordance with the budget procedures of the City in the amount of $983,574; and WHEREAS, based upon such budgets the Authority will levy all or such portion of the authorized levy as it deems necessary and proper; NOW THEREFORE BE IT RESOLVED by the St. Louis Park City Council: 1. That approval is hereby given for the Authority to levy, for taxes payable in 2012, such tax upon the taxable property of the City as the Authority may determine, subject to the limitations contained in the HRA Act. Reviewed for Administration: Adopted by the City Council September 6, 2011 City Manager Mayor Attest: City Clerk City of St. Louis Park General Fund and Park & Recreation Summary of Revenues 2010 2011 2012 Dollar % Change Actual Adopted Proposed Change Final to '12 AVAILABLE RESOURCES General Fund Revenues: General Property Taxes 15,063,990$ 15,426,072$ 16,337,236$ 911,164 5.91% Licenses and Permits 2,359,094 2,345,910 2,368,799 22,889 0.98% Intergovernmental 1,576,222 1,136,187 1,163,677 27,490 2.42% Charges for Services 1,243,976 1,152,642 1,270,354 117,713 10.21% Fines, Forfeits, and Penalties 401,554 328,200 328,150 (50) -0.02% Investment Earnings 105,927 200,000 125,000 (75,000) -37.50% Miscellaneous Revenue 40,285 104,900 115,100 10,200 9.72% Transfers In 2,588,235 2,589,876 2,023,003 (566,874) -21.89% Total General Fund Revenues 23,379,281$ 23,283,787$ 23,731,319$ 447,532 1.92% Appropriations 24,193,728$ 23,283,787$ 23,462,579$ 178,791 0.77% Net Revenue Over (Under) Appropriations (814,447)$ (0)$ 268,740$ Park & Recreation Revenues: General Property Taxes 4,014,872$ 4,000,561$ 4,000,561$ - 0.00% Licenses and Permits 622 6,600 6,600 - 0.00% Intergovernmental 89,631 77,652 68,902 (8,750) -11.27% Charges for Services 1,022,344 1,095,249 1,070,750 (24,499) -2.24% Fines, Forfeits, and Penalties 56 - - - 0.00% Investment Earnings 1,349 - - - 0.00% Miscellaneous Revenue 974,562 952,400 980,050 27,650 2.90% Transfers In 42,384 - 30,000 30,000 0.00% Total Park & Recreation Revenues 6,145,820$ 6,132,462$ 6,156,863$ 24,401 0.40% Appropriations 6,063,029$ 6,132,462$ 6,302,558$ 170,096 2.77% Net Revenue Over (Under) Appropriations 82,791$ 0$ (145,695)$ Grand Totals:29,525,101$ 29,416,249$ 29,888,182$ 471,932$ 1.60% GRAND TOTAL REVS OVER EXPENDITURES:123,045$ City Council Meeting of September 6, 2011 (Item No. 8a) Subject: Adoption of 2012 Preliminary Budget, Preliminary Property Tax Levy & HRA Levy Page 8 City of St. Louis Park General Fund and Park & Recreation Summary of Expenditures Department, Division 2010 2011 2012 Dollar % Change and Activity Actual Adopted Proposed Change Final to '11 General Government: Administration/Legislative/Human Resources 1,433,480$ 1,542,570$ 1,683,791$ 141,221 9.15% Communications & Marketing 241,464 294,470 266,140 (28,330) -9.62% Community Outreach 81,531 88,515 8,185 (80,330) -90.75% Information Resources 1,384,231 1,394,226 1,510,099 115,873 8.31% Accounting/Assessing 1,050,898 1,113,106 1,158,924 45,818 4.12% Community Development 1,019,115 1,094,186 1,081,025 (13,161) -1.20% Facilities Maintenance 952,859 1,114,550 1,085,228 (29,322) -2.63% Total General Government 6,163,578 6,641,622 6,793,392 151,769 2.29% Public Safety: Police 6,986,667 7,208,512 7,301,443 92,931 1.29% Fire Protection 2,989,548 3,164,344 3,357,431 193,088 6.10% Inspectional Services 1,729,152 1,863,296 1,897,320 34,024 1.83% Total Public Safety 11,705,367 12,236,152 12,556,194 320,043 2.62% Public Works: Public Works Administration 872,845 829,698 391,358 (438,340) -52.83% Engineering 798,240 846,031 930,466 84,435 9.98% Operations 2,575,146 2,550,285 2,611,170 60,885 2.39% Total Public Works 4,246,231 4,226,014 3,932,993 (293,021) -6.93% Park & Recreation: Organized Recreation 1,171,301 1,239,230 1,283,477 44,248 3.57% Recreation Center 1,364,584 1,442,447 1,468,976 26,529 1.84% Park Maintenance 1,413,840 1,435,374 1,466,265 30,891 2.15% Westwood 488,259 502,366 517,346 14,981 2.98% Environment 366,889 371,325 375,269 3,944 1.06% Vehicle Maintenance 1,258,156 1,141,721 1,191,225 49,503 4.34% Total Park & Recreation 6,063,029 6,132,462 6,302,558 170,096 2.77% Non-Departmental: General Services/Contingency 2,078,552 180,000 180,000 - 0.00% Total Non-Departmental 2,078,552 180,000 180,000 - 0.00% Total General & Park Funds 30,256,757$ 29,416,250$ 29,765,137$ 348,887 1.19% City Council Meeting of September 6, 2011 (Item No. 8a) Subject: Adoption of 2012 Preliminary Budget, Preliminary Property Tax Levy & HRA Levy Page 9