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HomeMy WebLinkAbout2011/06/20 - ADMIN - Agenda Packets - City Council - RegularAGENDA JUNE 20, 2011 (Councilmember Sanger Out) 6:30 p.m. SPECIAL STUDY SESSION – Council Chambers Discussion Items 1. 6:30 p.m. 2012 Budget Discussion Written Reports 2. Fire Stations Project Update 7:30 p.m. CITY COUNCIL MEETING – Council Chambers 1. Call to Order 1a. Pledge of Allegiance 1b. Roll Call 2. Presentations 2a. Acceptance of Donation from CenterPoint Energy 3. Approval of Minutes 3a. Special City Council Minutes May 31, 2011 3b. Special Study Session Minutes May 31, 2011 3c. Special Study Session Minutes June 6, 2011 3d. City Council Meeting Minutes June 6, 2011 4. Approval of Agenda and Items on Consent Calendar NOTE: The Consent Calendar lists those items of business which are considered to be routine and/or which need no discussion. Consent items are acted upon by one motion. If discussion is desired by either a Councilmember or a member of the audience, that item may be moved to an appropriate section of the regular agenda for discussion. The items for the Consent Calendar are listed on the last page of the Agenda. Recommended Action: Motion to approve the agenda as presented and to approve items on the consent calendar. (Alternatively: Motion to add or remove items from the agenda, motion to move items from consent calendar to regular agenda for discussion and to approve those items remaining on the consent calendar.) 5. Boards and Commissions – None 6. Public Hearings 6a. Public Hearing – Intoxicating On-sale and Sunday Liquor License – Little Szechuan. Recommended Action: Mayor to close public hearing. Motion to approve application from Eat Art LLC dba Little Szechuan for an on-sale intoxicating and Sunday liquor license to be located at 5377 W. 16th Street with the license term through March 1, 2012. 7. Requests, Petitions, and Communications from the Public – None 8. Resolutions, Ordinances, Motions and Discussion Items – None 9. Communication Auxiliary aids for individuals with disabilities are available upon request. To make arrangements, please call the Administration Department at 952/924-2525 (TDD 952/924-2518) at least 96 hours in advance of meeting. Meeting of June 20, 2011 Special Study Session and City Council Agenda 4. CONSENT CALENDAR 4a. Waive second reading and adopt the ordinance vacating a highway easement at 5330 Cedar Lake Road, and approve the summary for publication 4b. Authorize the termination of an encroachment agreement at 5330 Cedar Lake Road 4c. Waive second reading and adopt the ordinance vacating the 42 ½ Street West and Natchez Avenue South Right-of-way adjacent to 4253 Ottawa Avenue South contained in the agenda materials, and approve the summary ordinance for publication 4d. Approve a temporary on-sale intoxicating liquor license for Church of the Holy Family at 5900 & 5925 West Lake Street in St. Louis Park for an event to be held on August 20, 2011 4e. Adopt Resolution approving acceptance of monetary donation from CenterPoint Energy in the amount of $1,550.00 to purchase an Automated External Defibrillator for the police sub-station at West End 4f. Approve a temporary on-sale intoxicating liquor license for St. Louis Park Public Schools Foundation for an event to be held on September 10, 2011 at Perspectives 4g. Adopt Resolution Designating Polling Places and Appointing Election Judges for the Primary and General Elections of 2011 4h. Authorize the Mayor and City Clerk to sign the joint powers agreement 4i. Adopt Resolution accepting this report, establishing and ordering Improvement Project No. 2009-1700 for the replacement of garage roof, approving plans and specifications, and authorizing advertisement for bids 4j. Adopt Resolution authorizing final payment in the amount of $3,178.56 and acceptingwork for the 2010 MSA Maintenance Mill and Overlay Project with Valley Paving, Inc., City Contract No. 148-10 4k. Approve Resolution to disburse excess Sunset Ridge HIA Project Fund Balance of $135,475.27 to the Sunset Ridge Condominium Association’s replacement reserve fund 4l. Approve for Filing Housing Authority Minutes May 11, 2011 4m. Approve for Filing Fire Civil Service Commission Minutes February 7, 2011 4n. Approve for Filing Vendor Claims 4o. Approve for Filing Parks & Recreation Advisory Commission Minutes February 16, 2011 St. Louis Park Economic Development Authority and regular City Council meetings are carried live on Civic TV cable channel 17 and replays are frequent; check www.parktv.org for the schedule. The meetings are also streamed live on the internet at www.parktv.org, and saved for Video on Demand replays. The agenda is posted on Fridays on the official city bulletin board in the lobby of City Hall and on the text display on Civic TV cable channel 17. The agenda and full packet are available by noon on Friday on the city’s website. Meeting Date: June 20, 2011 Agenda Item #: 1 Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: 2012 Budget Discussion. RECOMMENDED ACTION: No formal action required. This report is to assist with the study session discussion to share information and gain understanding regarding the preparation of the 2012 budget and planning the upcoming discussions. POLICY CONSIDERATION:  Does the 2012 budget process and timeline meet Council expectations?  Is the general direction outlined for 2012 budget recommendations in line with Council expectations?  Is there other information that Council would like to review in more detail in the upcoming process?  Are there any other service delivery changes Council would like to have considered?  Are there other discussion areas Council would like to add or change? BACKGROUND: Staff is working on preparing budget recommendations for 2012. During the study session, staff will provide an overview of budget related information including:  2012 budget production guidelines  2011 – 2012 Budget Analysis Snapshot – 6-20-11  2012 – 2016 Capital Improvement Program (CIP)  Long Range Financial Management Plan (LRFMP)  2012 Budget calendar These documents are used by staff to begin budget preparation. Based on Council direction at the study session, information and direction can be modified as needed to meet expectations. 2012 Budget Preparation – In upcoming sessions, the City Council will be provided with more detail on budget recommendations, with time allowed for review of materials and questions. Directors will also be present for questions or sharing information as needed or requested. All budgets, CIP, LRFMP, fee schedules, and relevant information will be included in future materials. Staffing costs - Funds for staffing are the largest expenditure of the City’s operating budget. In building the 2012 budget recommendations, a wage adjustment of 2% is being used as an assumption. In addition, a wellness benefit approved in 2011 for 2012 of $25 per employee per month for those that participate in the program and a general employer benefit contribution of $35 per month. This proposed increase for wages and benefits is approximately $671,000 for the entire City across all funds. Staffing levels are also being reviewed related to the City’s business needs, service delivery and programs and will have more information on changes, shifts or requests in this area in August. Special Study Session Meeting of June 20, 2011 (Item No. 1) Page 2 Subject: 2012 Budget Discussion Operational costs - A fairly flat budgeting plan is being projected as it relates to general services/operations, supplies, material etc from 2011 to 2012. Energy costs will be examined closely, especially as it relates to the remodeled MSC. Utility Funds - All utility funds will be presented during the process as in previous years. Planned modifications to the water rates are beginning and staff will be looking at the other utility funds for 2012. Fees, Charges, and other Revenues - Staff will review current fee data based on cost analyses and complete a review of comparable cities before making recommendations for the 2012 Fee Schedules. LRFMP - Will be distributed at this meeting. Accounting will briefly go through this document and bring new iterations back to Council as we move through the 2012 Budget process. CIP - Staff has completed preliminary work on the CIP. Materials will be handed out at this meeting. As with the LRFMP, Accounting will briefly go through this document and bring it back to Council as the budget process progresses. Levy - Based on current budget assumptions, debt service obligation and information from the CIP and LRFMP, Accounting is anticipating a levy increase in the 3 – 5% range which is consistent with information provided during the 2011 Budget process for 2012. This levy is subject to the State of Minnesota levy limit, if any, City Council direction and the outcomes from the preliminary budgets that are due to Accounting on July 11th. As the year progresses and more firm information becomes available, staff will bring levy information to the City Council. As in past years, staff would recommend setting the levy at the maximum allowed, if levy limits are in place for the 2012 Preliminary Property Tax Levy in September. This will allow Council flexibility in reducing the levy amount if they wish as 2012 Budget work continues. Monday, June 20 Discussion Topics - The following is a list of information that staff would like to discuss with the City Council on Monday night. Staff would like feedback from Council on the information provided. This feedback will be incorporated into the work on budgets CIP, LRFMP, fees, etc. for Council review in August. 1. Discuss/Review 2012 Budget Projection (attached).  Property tax levy  Other revenues – fees, charges for services, etc.  Staffing, wages and benefits  Other expenditures  Transfers 2. Council question, comments, expectations and data requests for upcoming meetings 3. General discussion on Capital Improvement Program and funding sources (CIP information distributed at the meeting). 4. Discussion on the Long Range Financial Management Plan (LRFMP information distributed at the meeting). 5. Potential range of property tax levy based on budget assumptions. 6. Communication plan and other items Council would like to discuss. Special Study Session Meeting of June 20, 2011 (Item No. 1) Page 3 Subject: 2012 Budget Discussion NEXT STEPS: As the 2012 Budget process continues, the following preliminary schedule snapshot has been developed for Council: August 8 Budget review, Directors will be present as needed. If Market Value Homestead Credit numbers are available they will also be presented. August 22 Continued budget review from August 8th, with Directors as needed. Review budget and preliminary 2012 property tax levy. September 6 Council establishes 2012 preliminary property tax levies. (Can be reduced in the future, not increased for final property tax levy.) Sept. - Oct. Ongoing City Council study session updates and discussion on budget, CIP and LRFMP as needed. November 14 Final budget discussion with Council if needed, prior to Truth in Taxation public hearing. December 5 Truth in Taxation public hearing. December 19 Council adopts 2012 Budget, final property tax levies, CIP and utility rates. FINANCIAL OR BUDGET CONSIDERATION: Details provided in this report and in the attachments. VISION CONSIDERATION: Vision is considered throughout the budgeting process and kept at the foreground of budgeting decisions. Attachments: 2012 Budget Production Guidelines 2011 – 2012 Budget Analysis Snapshot – 6-20-11 2012 Preliminary Budget Calendar – 6-1-11 Prepared by: Brian A. Swanson, Controller Reviewed by: Nancy Deno, Deputy City Manager/HR Director Approved by: Tom Harmening, City Manager Budget Production 2012 – June 10/11 As we move ahead, please review the following assumptions when creating your budget papers for 2012. 1. Review past expenditures and revenues You’ve received information showing expenditures and revenues from the past 5 years. This is in a similar format as you reviewed in prepping for 2011 budget. We will be asking that if line items are not expensed, that you use reasonable judgment to cut back and get your budget closer to actual levels of anticipated expenditures. Line items should not be “over budgeted” to prepare for some excessive or unexpected emergency. Over budgeting for one time emergency expenditure possibilities only ties up funds that are needed in other operational areas. The same review should happen if you find that you are continually under budget on an operation. Please continue to review your operational expenses so we fund things at the appropriate business level. 2. Fees As in the past, you will receive information on current fees and revenues. These should be reviewed during the budget process and changes should be made to cover our costs. Also, if there are new fees or some that should no longer be charged, this is the time to make that change. Fee information will be handled by our City Clerk and will need to be done by the budget due date. 3. Business as usual Continue with your high standards of service delivery and responsiveness to customers. 4. Changes in staffing Changes in staffing including recommendations to add, increase or decrease hours, shifts etc. should be included in the budget request and a detailed justification is needed. Justification must include if there is a change in business need, shift in work, mandate, enhancement etc. to explain the reasons for your recommendation(s). Staffing request forms should be used for regular, seasonal, temporary, intern, volunteer and contract type positions. Please discuss estimates on salary levels and benefits with the HR Coordinator. When making staffing requests remember to include any costs for equipment, tools, uniforms etc. based on the type of work. 5. Changes in programs and/or business operations Provide an explanation for changes in business operations when you are adding, deleting, modifying or updating your business operation. This helps all of us understand why you are requesting changes in the budget. 6. Vision As always, keep Vision in consideration during budget and long range planning. Special Study Session Meeting of June 20, 2011 (Item No. 1) Subject: 2012 Budget Discussion Page 4 CITY OF ST. LOUIS PARK BUDGET BY DEPARTMENT SUMMARY FOR YEARS 2010 - 2012 2010 2011 2012 Final Budget Adopted Projected General Fund Revenues: Property Taxes 15,557,144 16,093,611 16,093,611 MVHC Loss (667,539) (667,539) (667,539) All Other Revenues 8,228,648 7,857,715 7,216,942 Total General Revenues 23,169,353$ 23,283,787$ 22,643,014$ General Fund Expenditures: General Government: Total Admininstration/Human Resources/Legislative 1,569,422$ 1,542,568$ 1,573,204$ Total Communications 281,905$ 294,470$ 277,676$ Total Community Outreach 86,255$ 88,515$ 9,655$ Total Information Resources 1,400,666$ 1,394,226$ 1,430,045$ Total Accounting 588,850$ 612,965$ 630,507$ Total Assessing 490,080$ 500,141$ 520,210$ Total Community Development 1,051,150$ 1,094,186$ 1,122,083$ Total Facilities Maintenance 1,081,742$ 1,114,550$ 1,194,448$ Total General Government 6,550,070$ 6,641,621$ 6,757,828$ Public Safety: Total Police 7,306,402$ 7,208,512$ 7,347,942$ Total Fire 3,122,173$ 3,164,344$ 3,229,908$ Total Inspectional Services 1,816,227$ 1,863,296$ 1,903,391$ Total Public Safety 12,244,802$ 12,236,152$ 12,481,241$ Public Works: Total Public Works Administration 854,900$ 829,698$ 400,255$ Total Engineering 829,800$ 846,031$ 799,823$ Total Operations 2,509,100$ 2,550,285$ 2,573,587$ Total Public Works 4,193,800$ 4,226,014$ 3,773,665$ Non-Departmental: Total Non-Departmental 180,681$ 180,000$ 180,000$ Total General Fund Expenditures 23,169,353$ 23,283,787$ 23,192,734$ General Fund Gap -$ -$ (549,720)$ Park & Recreation Revenues: Property Taxes 4,014,872$ 4,000,561$ 4,000,561$ Subtotal: All Other Revenues 2,071,294 2,131,902 2,131,902 Total Park & Recreation Revenues 6,086,166$ 6,132,463$ 6,132,463$ Park & Recreation Expenditures: Total Organized Recreation 1,245,408$ 1,239,230$ 1,260,657$ Total Recreation Center 1,436,858$ 1,442,447$ 1,455,090$ Total Park Maintenance 1,396,715$ 1,435,374$ 1,456,661$ Total Westwood Nature Center 493,450$ 502,366$ 512,033$ Total Environment 351,543$ 371,325$ 373,110$ Total Vehicle Maintenance 1,162,192$ 1,141,721$ 1,146,877$ Total Park & Recreation Expenditures 6,086,166$ 6,132,463$ 6,204,428$ Park & Recreation Gap -$ -$ (71,965)$ Total Gap General and P&R Before Adjustments:-$ -$ (621,685)$ Proposed Property Tax Levy Adjustment:-$ -$ 723,746$ Additional Equipment Replacement Charges for Gen. and P&R Funds:-$ - 102,061$ Projected Total Budget Gap for Gen. and Park and Rec. Funds:-$ -$ -$ 2012 ASSUMPTIONS: Salary and step increases if applicable for all employees. No use of fund balance in 2012. No Market Value Homestead Credit No increase in non-personnel expenditures. Continued unwinding of Police and Fire Pension Transfer of $50,000 Transfers agree to LRFMP Special Study Session Meeting of June 20, 2011 (Item No. 1) Subject: 2012 Budget Discussion Page 5 City of St. Louis Park 2012 Preliminary Budget Calendar Date Department(s) Description April 1, 2011 All The 2012–2016 Capital Improvement Plan (CIP) is available for update. May 20, 2011 @ 4:30 pm All Capital Improvement Plan access restricted by Acctg. to Read-Only June 13, 2011 @ 4:30 pm All All 2012 Budget worksheets available on O:\Budget to all departments. This includes all Governmental, Special Revenue and Proprietary Funds. All revenues and expenditures are to be budgeted including review of fee schedule and Utility Rate Analyses. June 20, 2011 CM/Admin/Acctg. Study Session with Council to discuss 2012 Budget and assumptions. July 11 @ 4:30 pm All 2012 Proposed Budget worksheets due and access to Read-Only by IR. July 14 - 21 Each Department Individual review of budgets – CM, Dep. CM, Director, and Acctg. August 8 (If MVHC #’s available, otherwise no discussion with C.C.) City Manager, Dept. Directors and Accounting Review and discussion of 2012 Budget, CIP, Utility Rates and LRFMP review and discussion by City Council, with City Manager, Department Directors and Accounting in attendance. August 22 City Manager, Dept. Directors and Accounting Review and discussion of 2012 Budget, CIP, Utility Rates and LRFMP by City Council, with City Manager, Department Directors and Accounting in attendance. September 6 (Tuesday) C.M./Accounting Preliminary 2012 Budget and Property Tax Levy approval by Council By September 15 Accounting Certification of 2012 Preliminary Property Tax Levy due to Hennepin County and levy reports due to State of Minnesota September 7 – Oct. 21 All Final review of all 2012 revenues and expenditures for all funds. In addition, review of the CIP, Utility Rates and LRFMP. October 21 @ 4:30 pm All Final changes submitted to City Manager/Deputy C.M and Controller November 14 CM/Admin/Acctg. Final Budget Discussion with City Council prior to TNT hearing December 5, 2011 Accounting Truth in Taxation Public Hearing and Budget Presentation December 12 (if needed) C.M./Accounting Council discussion of any 2012 Budget related items (if necessary) December 19, 2011 C.M./Accounting Final 2012 Budget and Property Tax Levy, 2012 Utility Rates, fee schedules and 2012 – 2016 CIP approved by Council. In addition, the LRFMP is provided as a report only??? By December 23, 2011 Accounting Certification of tax levy and other required forms January, 2012 Accounting Budget Summary Report to OSA due 1/31/2012. Note: Items in blue are meetings with the City Council Special Study Session Meeting of June 20, 2011 (Item No. 1) Subject: 2012 Budget Discussion Page 6 Meeting Date: June 20, 2011 Agenda Item #: 2 Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Fire Stations Project Update. RECOMMENDED ACTION: No action required. This report is being provided for informational purposes. Please let staff know of any questions you might have. POLICY CONSIDERATION: None at this time. BACKGROUND: Construction Progress Update Fire Station No. 1: The Fire Department moved to the Municipal Service Center temporary station on May 3, 2011. The site was prepared for construction with installation of temporary chain link fence, erosion control, and tree protection. Tree removals were completed. A temporary job trailer was placed on-site. Asbestos and hazardous materials were removed from the building. Utilities were disconnected from the building and utilities were relocated on the site to make way for the new construction. The old building was demolished on May 23, 2011 and the debris has been removed. Impacted soils encountered under the proposed building foundation were hauled to a landfill. Hauling non-impacted soils to and from the site continues and preliminary grading is underway. Utilities for the new building are being installed. Construction of the building foundation is scheduled to begin June 20, 2011. Fire Station No. 2: The site was prepared for construction with installation of temporary chain link fence, erosion control, and tree protection. Tree removals were completed. A temporary job trailer was placed on-site. Impacted soils were hauled to a landfill. Hauling soils to build up the fire station site has been going on for several weeks, but began in earnest in June. The north retaining wall is already built. Hauling of imported soils and preliminary grading continues. Utilities for the new building are being installed. Construction of the building foundation is scheduled to begin June 20, 2011. Noteworthy Issues Bad Soils: It will come as no surprise that when excavating at both Fire Station sites we encountered impacted (polluted) soils and unsuitable (organic) soils. Soil borings, test pits and environmental investigations were done before construction began. However, despite these efforts, the location and extent of impacted and organic soils were somewhat beyond what we anticipated. The impacts and strategies to address these issues for each station are described below. The costs will be absorbed by the budgeted construction contingency. At Fire Station No. 1, the volume of impacted soils encountered was more than expected. However, rather than excavate and haul away all the impacted soils, it was most cost effective to leave impacted soils in place that will be covered by the north driveway and parking lot. Doing Special Study Session Meeting of June 20, 2011 (Item No. 2) Page 2 Subject: Fire Stations Project Update this requires a soil vapor mitigation system to be installed under the new building. This system was already planned, budgeted, bid as an alternate, and awarded by City Council. At Fire Station No. 2, poor organic soils were encountered near Louisiana Avenue. To address the issue, part of the building foundation will be redesigned. Helical piers and a thicker foundation will be built along the east side of building. This will not change the site plan or appearance of the building. This cost of this change order will be approximately $25,000. Contracts: At the writing of this report, all but one of the contracts has been executed. The elevator contractor for Fire Station No. 1 intends to execute the contract, but is delinquent in doing so. Staff expects this to be concluded soon. As City Council is aware, two of the lowest responsible bidders refused to sign contracts after City Council awarded the contracts to them. The two bidders claimed errors in their bids. The contracts related to the Mechanical (plumbing, heating, ventilation, and air conditioning) and the Asbestos and Hazardous Material Abatement. City staff is pursuing the issue of the bid bonds for these two bidders with the City Attorney. Budget The project is currently on budget. A project budget summary is attached for your information. Schedule The project is currently on schedule. Construction on both stations began May 3, 2011. The project should be completed in May 2012. Attached for your information is a basic construction schedule for both stations with milestone events noted. Communications Staff provides construction updates via email and the City website every 2-3 weeks. The emails are sent to people that attended fire station design meetings, the four neighborhood presidents, the Councilmember for each of the two wards, and various City staff. The City Council will also regularly receive written reports providing progress updates. FINANCIAL OR BUDGET CONSIDERATION: This project is in the City’s adopted Capital Improvement Program (CIP). The project budget for constructing both stations is $15.5 million. The sources of funds include $12.5 million in Build America bonds issued in December 2010. The remaining portion will be paid with approximately $3 million from the Fire portion of the Police and Fire Pension Fund. Staff anticipates the actual project costs will be approximately $15.1 million based on the bids received in March. VISION CONSIDERATION: Not Applicable Attachments: Budget Summary Construction Schedule Construction Photographs Prepared by: Sean Walther, Senior Planner Reviewed by: Luke Stemmer, Fire Chief Kevin Locke, Community Development Director Approved by: Tom Harmening, City Manager Date: 5/5/2011 Revision #:1 Update Date: 6/14/2011 Owner:City of St. Louis Park Project Start: May-11 Project:Fire Stations #1 & #2 Location:St. Louis Park Designer:DLR Group/KKE Description Fire Station #1 Fire Station #2 TOTALS Remarks Project Funds Available $0 $0 $15,516,197 Utility Rebates $0 $0 $0 TBD Interest Earnings $0 Total Available Dollars $0 $0 $15,516,197 Construction Costs Budget Building & Site Construction $0 $0 $10,399,785 Bids including Alt #1 and #2 Project General Conditions $282,992 $224,407 $507,399 Direct Cost Items CM Site Services $0 $0 $502,335 Kraus-Anderson CM Fee $0 $0 $157,500 Kraus-Anderson Construction Contingency $355,000 $223,350 $578,350 5% Contingency Small Utility Relocation/New Service Charges $22,354 $53,000 $75,354 Actual Qwest at #1, Xcel allow at #2 Owner Direct Items $0 $19,790 $19,790 Helicals at FS#2 Interior Signage Allowance $9,000 $7,000 $16,000 Home Demo Contract For Fire Station #1 $38,083 $0 $38,083 Actual Contact including change order Total Construction Budget $12,294,596 Overall Project Budget - Post Bid Description Fire Station #1 Fire Station #2 TOTALS Remarks Special Consultants $14,200 $8,000 $22,200 SRF / Surveying FS #2 Legal Fees / Bid Notices $7,402 $1,704 $9,107 Per City Info Project Commissioning / Validation $25,000 $15,000 $40,000 Allowance Phase 1 & 2 and Hazmat Environmental Study $0 $0 $45,646 Actual Braun Costs Environmental Monitoring $0 $0 $30,000 Allowance Braun Environmental Abatement Costs/Abatement Testing $63,661 Lindstrom/Braun Geothermal Drilling / Report $11,367 $11,367 $22,734 Actual Braun Costs Storm Water Charges, Requirements $0 $0 $0 City Approval Fees & Park Ded.$0 $0 $0 City Administration Costs $1,283 $0 $1,283 Travel / Site Visits $0 $11 $11 Misc. Owner Expenses $71 $6,500 $6,571 Misc. Owner Expenses - Storage Costs $16,800 $16,800 $33,600 Belt Line Properties Tree Replacement Fund $0 $0 $20,585 FS #1 & FS #2 Platting Costs $3,250 $3,250 $6,500 Builders Risk Insurance $0 $0 $6,615 Actual Quote Total Owner Costs Budget $2,037,294 Total Project Costs $15,138,009 Constr. Cost + Soft Costs + Owner Costs Project Balance Available $378,188 Project Cost Revisions Executed Change Orders to Date $0.00 $0.00 $0.00 Pending Changes Currently Under Review $21,684.00 $21,469.00 $43,153.00 Projected Contingency Remaining $535,197.00 SLP CD Budget Postbid 6-14-11.xlsx - Owner-Project Budget Page 2 of 2 Print Date: 6/15/2011 Special Study Session Meeting of June 20, 2011 (Item No. 2) Subject: Fire Stations Project Update Page 4 ActIDDescriptionOrigDurEarlyStartEarlyFinish2011MAY2012JUNJULAUGSEPOCTNOVDECJANFEBMARAPRMAYJUNJULAUGSEPOCTNOVFire Station #13920Fire Station #1 Abatement1009MAY11 20MAY113930Existing Building Demo523MAY11 27MAY113940Contaminated Soil/Earthwork/Utilities2025MAY11 22JUN113950Footings/Foundations2123JUN11 22JUL113960Above Grade CMU/Steel Erection/Precast Plank2525JUL1126AUG113970Roofing929AUG11 09SEP113980Below Grade Interior Rough Ins929AUG11 09SEP114000Exterior Stone/Brick/Metal Panels2030AUG11 27SEP113990Slabs/Toppings1012SEP11 23SEP114010Windows1526SEP11 14OCT114040Sitework Finishes2526SEP11 28OCT114020Interior Finishes8517OCT1115FEB124030Substantial Completion/Owner Move In1116FEB12 01MAR124050Remaining Sitework/Landscaping1501MAY12 21MAY12Fire Station #24060Earthwork/Import/Retaining Wall/Utilities3402MAY11 17JUN114070Footings/Foundations1920JUN11 15JUL114080Above Grade Masonry/Steel/Precast2018JUL11 12AUG114090Roofing1015AUG11 26AUG114120Exterior Stone/Brick/Metal Panels2515AUG11 19SEP114100Below Grade Interior Rough In522AUG11 26AUG114110Concrete Slabs/Topping729AUG11 07SEP114130Aluminum Windows720SEP11 28SEP114160Sitework Finishes Phase I2520SEP11 24OCT114140Interior Finishes5529SEP11 16DEC114150Substantial Completion/Owner Move In?1419DEC11 06JAN124200Fire Station Abatement1009JAN12 20JAN124170Demo Exisitng Building523JAN12 27JAN124190Remaining Retaining Wall1023APR12 04MAY124180Sitework Phase II/Landscaping1507MAY12 25MAY12Fire Station #1 AbatementExisting Building DemoContaminated Soil/Earthwork/UtilitiesFootings/FoundationsAbove Grade CMU/Steel Erection/Precast PlankRoofingBelow Grade Interior Rough InsExterior Stone/Brick/Metal PanelsSlabs/ToppingsWindowsSitework FinishesInterior FinishesSubstantial Completion/Owner Move InRemaining Sitework/LandscapingEarthwork/Import/Retaining Wall/UtilitiesFootings/FoundationsAbove Grade Masonry/Steel/PrecastRoofingExterior Stone/Brick/Metal PanelsBelow Grade Interior Rough InConcrete Slabs/ToppingAluminum WindowsSitework Finishes Phase IInterior FinishesSubstantial Completion/Owner Move In?Fire Station AbatementDemo Exisitng BuildingRemaining Retaining WallSitework Phase II/LandscapingStart date 02MAY11Finish date 25MAY12Data date 02MAY11Run date 14JUN11Page number 1A© Primavera Systems, Inc.Milestone Progress ScheduleSt. Louis Park Fire StationsEarly barProgress barCritical barSummary barStart milestone pointFinish milestone pointSpecial Study Session Meeting of June 20, 2011 (Item No. 2) Subject: Fire Stations Project UpdatePage 5 Fire Station No. 1 – 3750 Wooddale Ave S. Fire Station No. 1 demolition began May 23, 2011 Unsuitable soils being removed Preliminary Grading Underway Special Study Session Meeting of June 20, 2011 (Item No. 2) Subject: Fire Stations Project Update Page 6 Fire Station No. 2 – 2262 Louisiana Ave S. Unsuitable soils excavated Hauling in soils North retaining wall construction Preliminary grading and compaction Special Study Session Meeting of June 20, 2011 (Item No. 2) Subject: Fire Stations Project Update Page 7 Meeting Date: June 20, 2011 Agenda Item #: 2a Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Acceptance of Donation from CenterPoint Energy. RECOMMENDED ACTION: Cheri Monson from CenterPoint Energy will be attending the meeting to present a check for $1,550.00 to Mayor Jacobs. This donation is from a Community Partnership Grant and will be used to purchase an Automated External Defibrillator (AED) which will be installed at the police sub-station at West End. This donation will be officially accepted by the City Council as a consent item following the presentation. POLICY CONSIDERATION: Does the City Council wish to accept the donation with the limitation that it be used to purchase an AED? BACKGROUND: State statute requires City Council’s acceptance of donations. This requirement is necessary in order to make sure the City Council has knowledge of any restrictions placed on the use of each donation prior to it being expended. CenterPoint Energy is graciously donating $1,550.00 through a Community Partnership Grant for the purchase of an Automated External Defibrillator to be installed at the police sub-station at West End. Trained staff from both public safety and West End will be able to access and use this AED to render first aid during a medical emergency. FINANCIAL OR BUDGET CONSIDERATION: None VISION CONSIDERATION: None Attachments: None Prepared by: John Luse, Chief of Police Approved by: Tom Harmening, City Manager Meeting Date: June 20, 2011 Agenda Item #: 3a UNOFFICIAL MINUTES SPECIAL CITY COUNCIL MEETING ST. LOUIS PARK, MINNESOTA MAY 31, 2011 1. Call to Order Mayor Jacobs called the meeting to order at 6:30 p.m. Councilmembers present: Mayor Jeff Jacobs, Phil Finkelstein, Anne Mavity, Paul Omodt, Julia Ross, Susan Sanger, and Sue Santa. Councilmembers absent: None. Staff present: City Manager (Mr. Harmening), Community Development Director (Mr. Locke), Planning/Zoning Supervisor (Ms. McMonigal), Communications Coordinator (Mr. Zwilling), and Recording Secretary (Ms. Hughes). Guest: Dave McKenzie (SEH, Inc.) 1a. Roll Call 2. Resolutions, Ordinances, Motions and Discussion Items 2a. City of St. Louis Park Freight Rail Policy Resolution Resolution No. 11-058 Mr. Locke presented the staff report. Mr. Thom Miller, 2900 Yosemite Avenue, appeared before the City Council as Co-Chair of Safety in the Park and stated that they want absolute mitigation to the same level of safety and livability that exists today. He thanked the City Council and City staff for all of its work and stated that they do not feel the County and the State have worked to the same degree as the City on this issue. He also thanked the City for hiring SEH Consulting, for returning resident’s telephone calls and emails, for allocating the necessary staff time, and for hosting the listening sessions. He stated that the listening sessions represented a watershed moment for residents and people felt that they could speak to a governmental unit that listened to them. He expressed thanks to the City Council for passing the 2010 resolution and for considering the updated resolution this evening. He indicated that the resolution matches the goals of the community and Safety in the Park, with one of those goals being Safety in the Park’s full support of SWLRT. He stated that they understand this is a complex issue with several parts moving simultaneously with the light rail project and he hoped that as the project moves forward, the City Council will treat it with the same openness and respect as it has in the past. He asked the City Council to give consideration to how Safety in the Park can help, such as reaching out to legislators and/or Mn/DOT, obtaining more signatures on their petitions, or possibly conducting more research. He stated that Safety in the Park would like to enhance the City’s political capital to work with the County and other communities on this issue. City Council Meeting of June 20, 2011 (Item 3a) Page 2 Subject: Special City Council Meeting Minutes of May 31, 2011 Councilmember Sanger expressed her thanks to staff for including her proposed amendments in the updated resolutions. She suggested that paragraph #4 under “NOW, THEREFORE” be amended to state “Supports the rerouting of TCW coal and other trains to western Minnesota in any case…” and felt this might strengthen the City’s position. It was moved by Councilmember Sanger, seconded by Councilmember Omodt, to adopt a Resolution No. 11-058 updating the City’s freight rail policy, as amended. Councilmember Mavity expressed thanks to the many residents who have been involved in this matter and stated that the City Council and the City all want what is best for St. Louis Park. She stated that she would be voting against the resolution and supports the reroute of trains away from the light rail corridor. She explained that she felt it was important to bring up a different viewpoint that many people share as to why this is not best for St. Louis Park, including the safety of people using the light rail as well as the north-south connections represented by Beltline and Wooddale which would be negatively impacted with this intensity of use. She stated that this project will not add freight trains to St. Louis Park, but it is a matter of where the freight trains will go through St. Louis Park and it is important that the City reduce the overall time that freight trains spend in the City. She noted that right now, the trains are spending 3-4 hours in the switching wye banging, clanging, and stopping, and that is when trouble arises. She felt that in order to fix this problem, the wye has to be removed and a north-south connection created so that trains can get to where they need to go. She stated that safety at the high school is also critical, but the reality is that the Dakota crossing has not had a fatality or other serious accident while Beltline has had several fatalities and serious injuries. She indicated that it does not appear that safety has been adequately addressed at Beltline, even though this area will see an increased intensity of use. She also indicated that Council has discussed the potential increase in trains on MN&S, but TCW representatives have indicated that the maximum number on any given day would be 353 cars, representing a decrease in the use of that line. She reiterated that she felt it was important to express this divergent viewpoint. Councilmember Omodt expressed his thanks to all the residents who have participated in the discussions and attended the listening sessions. He noted that there have been car- bike accidents near the high school and there have been problems with people crossing the train tracks at Dakota which has taken years to resolve. He pointed out that the fatalities at Wooddale and Beltline did not involve train-car interactions. Councilmember Sanger stated that she supports the resolution for a number of reasons, including that it is viable for freight to co-locate with the SWLRT in the Kenilworth corridor. She added that not only can it be co-located, but the two can be constructed in a manner that is better because the freight will have a shorter route than if rerouted to MN&S, there will be no tight, blind curves, there will not be the discrepancy of elevation which will require the construction of interconnects, there will be fewer at-grade road crossings using the Kenilworth corridor, it will be much cheaper to build in the Kenilworth corridor, and keeping freight in the Kenilworth corridor would be consistent with the historical use of that corridor which at one time had up to 14 tracks. She added that she felt that any reroute would be done cheaply and without sufficient mitigation for the safety and quality of life of St. Louis Park residents and businesses. She expressed concern that the EAW is predicated on the 2030 Rail Plan which would significantly City Council Meeting of June 20, 2011 (Item 3a) Page 3 Subject: Special City Council Meeting Minutes of May 31, 2011 increase the amount of freight rail traffic and passenger rail on MN&S over the next several decades and the City needs to minimize that from happening. She agreed with Councilmember Mavity’s concerns regarding increased traffic at Wooddale and Beltline if light rail is constructed parallel to the existing freight rail, but felt that those issues could be mitigated and represented a manageable problem. She also agreed that it will be important to get rid of the wye, as long as a southern interconnect is built. Councilmember Finkelstein stated he felt that light rail is an important development and will tie the communities closer, but the County’s plans for mitigation are woefully inadequate and appear to be laying the groundwork for future increased intensity and use of these tracks. He indicated that the City needs to remain realistic in terms of what control it has with respect to this project and overall appropriate mitigation. He reiterated that the mitigation approach by the County and State is adequate and disagreed with the County’s use of the term “betterment” as it relates to the mitigation required by the City. He added that the County has not met the criteria set forth in the City Council’s earlier resolutions. Councilmember Mavity stated that one of the key pieces of the light rail stations is the job generation and economic development envisioned by this project. She explained that one of the key reasons she supports routing freight away from light rail is the increased economic investment to be drawn into the City without freight rail at these locations. Mayor Jacobs stated it is important to note that this resolution does not and is not intended to jeopardize or delay light rail. He indicated that whether freight goes on Kenilworth or on MN&S, there are significant gaps in the proposed mitigation and the updated resolution provides the City with greater leverage to get the kind of mitigation needed. The motion passed 6-1 (Councilmember Mavity opposed). 3. Adjournment The meeting adjourned at 7:06 p.m. ______________________________________ ______________________________________ Nancy Stroth, City Clerk Jeff Jacobs, Mayor Meeting Date: June 20, 2011 Agenda Item #: 3b UNOFFICIAL MINUTES CITY COUNCIL SPECIAL STUDY SESSION ST. LOUIS PARK, MINNESOTA MAY 31, 2011 The meeting convened at 7:06 p.m. Councilmembers present: Mayor Jeff Jacobs, Phil Finkelstein, Anne Mavity, Paul Omodt, Julia Ross, Susan Sanger, and Sue Santa. Councilmembers absent: None. Staff present: City Manager (Mr. Harmening), Community Development Director (Mr. Locke), Planning/Zoning Supervisor (Ms. McMonigal), Communications Coordinator (Mr. Zwilling), and Recording Secretary (Ms. Hughes). Guest: Dave McKenzie (SEH, Inc.) 1. Draft MN&S EAW Comments and Mitigation Measures Mr. Locke presented the staff report and draft MN&S mitigation measures. Mr. Harmening noted that the EAW comment period closes at the end of business on June 15th. He suggested that Council authorize the submission of the City’s EAW comments at its June 6th City Council meeting with the understanding that additional comments may be added prior to formal submission of the EAW comments on June 15th. He added that Council could also review and/or discuss the EAW comments at its regular study session on June 13th. Councilmember Ross asked if input was received from the high school regarding mitigation. She also questioned whether mitigation needs to be included related to the windows at the high school in terms of a sound barrier. Mr. Locke stated that the School District identified new windows on their list of proposed mitigation and the City has identified sound improvements at the high school. He added that in some cases where vibration from the trains generated noise, improved windows will not help and the focus becomes improvements to the track itself to reduce sound and vibration. Councilmember Santa expressed concern regarding the number of blind curves around Library Lane and appropriate mitigation for those blind curves, which may mean realigning streets. She felt that the blind curves needed to be addressed more strongly. She also expressed concern that the language regarding right-of-ways does not state what the City feels is a reasonable right-of- way. She indicated that the EAW refers to a right-of-way of 50’ off the centerline and the City has stated that it does not feel 50’ is adequate, but does not precisely state what that right-of-way should be. Councilmember Sanger stated that she felt the distances need to be clarified to reflect distances from the property lines and not distances to homes. She indicated it is just as inappropriate for the County’s actions to result in people being unable to use their backyards because of noise and vibration as it is to say people cannot use their homes because of noise and vibration. She requested that the mitigation measure related to better fencing and signing be clarified because the EAW references appropriate fencing, but does not define what appropriate fencing means. She also requested that the mitigation measure related to expansion of the MN&S right-of-way City Council Meeting of June 20, 2011 (Item 3b) Page 2 Subject: Special Study Session Meeting Minutes of May 31, 2011 include the acquisition of homes east and west of the tracks in order to avoid a situation where there is insufficient right-of-way to buffer the homes that remain in this area. She suggested that the home purchase program be expanded to ensure that sufficient homes are taken to allow adequate right-of-way between the homes and the tracks with enough room to include the bike trail. She requested that the mitigation measure related to removal of the wye and construction of a southern interconnect be linked as one mitigation measure. She also requested that the mitigation measure with respect to sound and vibration at the high school be amended to include sound and vibration mitigation improvements for other nearby property owners. She suggested that the mitigation measures include potential loss of economic property values of homes, noting that homes along the tracks are having a harder time selling or are selling for less than some other homes. She added that the City will need more data to help evaluate this loss but to the extent that there are homes whose property values have declined because of the increased amount of freight rail traffic in their backyard, there needs to be a program to compensate residents for that loss. She referenced the studies that discuss decreases in property values for properties in close proximity to trains and did not believe that this should be left out of the mitigation measures. She also suggested that the mitigation measure regarding expansion of the right-of-way in residential areas be clarified to set a northern boundary of West 25-1/2 Street. Councilmember Finkelstein cautioned the City about requiring remuneration for economic loss of property values because of the difficulty in determining when a loss has occurred. Mr. Locke explained that all of the City’s work has been based on the idea of a minimum width of 50’ on either side of the centerline of the railroad track. He stated that the proposal to expand the rail right of way used a minimum distance of 50’ from the center line of the tracks to any residential lot property line as the basis for deciding which properties would need to be acquired. The intent was to provide a safe buffer between trains and residential lots while acquiring as few homes as possible. The conclusion was reached that you could get a 50’ buffer on both sides of the tracks by acquiring properties on one side of the tracks and moving the tracks over to get the full 50’ of width on both sides. You would only need to acquire properties between Minnetonka Blvd and 27th Street to have enough land to provide a 50 ft buffer on both sides of the tracks. He added that it appeared that some of the townhome property north of 27th St. would be within 50 ft of the tracks. However the property within 50 ft of the tracks is the backs of garages which the it was felt would be less impactful than the backyards of a single family homes. Councilmember Ross requested that the City include those garages in its calculations because this is livable area. Councilmember Omodt requested that the sound and vibration improvements include all the schools and other properties and not just the high school. Councilmember Mavity requested that the mitigation measures include impacts to residents and businesses during construction. Mayor Jacobs stated that he would like to include noise and vibration impacts to the Lake Street businesses. He also requested that the reference to removal of the wye be clarified to state that the tracks should be removed. He indicated that in the event the MN&S reroute occurs it will be imperative that the County act on its acquisition of homes and not leave residents in limbo, as has occurred on Toledo Avenue. City Council Meeting of June 20, 2011 (Item 3b) Page 3 Subject: Special Study Session Meeting Minutes of May 31, 2011 Councilmember Sanger stated that no reroute can be contemplated unless approvals and funding are in place for SWLRT. Councilmember Santa expressed frustration that there is no apparent timeline for this project and communication has been very sporadic and ill informed. She suggested that the mitigation measures include a request for information in a timely manner. Councilmember Sanger suggested that the mandatory environmental requirements include a reference to replacing wetlands because of their benefit and value to the community. She stated that she did not agree with creating a loan program as part of a structure improvement program and felt this should be strictly a grant program. Mr. Locke noted that the County is currently meeting all regulations with respect to wetlands and if more wetlands are to be created, it will require the City to identify what will be taken away in order to create more wetlands in St. Louis Park. Council discussed preserving and enhancing the City’s housing stock and the need for affordable housing in the City. Councilmember Santa requested that the City’s comments to the EAW include Reilly Tar, the soil conditions, soil testing, and any potential impacts due to construction and the potential running of trains between two testing wells for City water quality. She stated that the City spends a lot of money each year monitoring these wells and if this project exacerbates the soil conditions, the County needs to pay for it and take responsibility for enhanced mitigation as well as continued monitoring. Mr. Locke then presented the draft comments on the EAW from the School District as well as draft general comments on the EAW prepared by Mr. McKenzie. It was the consensus of the City Council to meet in special study session on June 6th at 6:30 p.m. It was also the consensus of the City Council to review the MN&S EAW comments and mitigation measures again on June 13th prior to formal submission of the City’s EAW comments. Mr. McKenzie stated that residents can provide comment on the EAW online via the City’s website or directly on Mn/DOT’s website. He added that Mn/DOT is hosting a public open house regarding the MN&S EAW on Wednesday, June 8th, from 4:00-7:00 p.m. at the Rec Center. Councilmember Sanger stated that she felt there needs to be one overarching comment submitted to the EAW that states there is an inherent contradiction between the EAW’s premise that the purpose of the “proposed action” is to provide TC&W with a connection to St. Paul that is consistent with the State 2030 Rail Plan and then conducting analyses based only on the number of trains there operating today. She indicated that this is contradictory and the EAW does not take into account the potential future increase in rail traffic. The meeting adjourned at 8:11 p.m. ______________________________________ ______________________________________ Nancy Stroth, City Clerk Jeff Jacobs, Mayor Meeting Date: June 20, 2011 Agenda Item #: 3c UNOFFICIAL MINUTES CITY COUNCIL SPECIAL STUDY SESSION ST. LOUIS PARK, MINNESOTA JUNE 6, 2011 The meeting convened at 6:30 p.m. Councilmembers present: Mayor Jeff Jacobs, Anne Mavity, Julia Ross (arrived at 6:36 p.m.), Susan Sanger, and Sue Santa. Councilmembers absent: Phil Finkelstein and Paul Omodt. Staff present: City Manager (Mr. Harmening), Community Development Director (Mr. Locke), Planning/Zoning Supervisor (Ms. McMonigal), Public Works Director (Mr. Rardin), City Engineer (Mr. Brink), Director of Parks and Recreation (Ms. Walsh), Senior Planner (Mr. Walther), and Recording Secretary (Ms. Hughes). Guest: Dave McKenzie (SEH, Inc.) 1. Review Draft MN&S EAW Comments and Mitigation Measures Mr. Locke presented the staff report as well as written EAW comments prepared by Councilmember Sanger. Councilmember Sanger noted that she may have misinterpreted the EAW’s identification of the temporary reroute on page 14 and asked that this comment be disregarded if her statement regarding the temporary reroute is incorrect. She stated that it appears the EAW is based on the 2030 Rail Plan and not premised at all on need for the reroute for light rail purposes which she interprets as a tacit admission to co-locate freight rail and light rail in the Kenilworth corridor. She added that the EAW does not provide any information regarding how the proposed reroute fits with the 2030 Rail Plan. She stated the EAW is basing this plan on the current number of trains that would be rerouted without taking into account any future growth, which she found problematic because on page 72, the EAW acknowledges the 2030 Rail Plan and future increased rail traffic, but does not include any estimate of what that increased rail traffic might be and has not been factored into any calculations. She stated that the TCW owns the Minnesota Prairie Line outside the metro which is currently being reconstructed to handle more trains that carry ethanol and hazardous chemicals and it does not seen unreasonable to assume that those trains will come onto the tracks in the City because they are interconnected and will need to travel through the metro. She felt that the EAW significantly under-estimates the amount of train traffic and felt that the calculations regarding noise, vibration, etc. need to be redone. She stated that the EAW does not pay attention to aesthetics, replanting of land, or maintenance of land and the railroads have historically done an inadequate job of maintaining its property and right-of- ways. She asked that the City obtain a commitment regarding replanting and maintenance. She indicated that the EAW misstates the grade of the new interconnect as .80% rather than .86% which exceeds TCW’s stated maximum incline. She stated that it is not known how the floodplain will be modified and expressed concern regarding potential impacts to the townhouses on Alabama and Birchwood. She also expressed concern regarding the proposed closure of the West 29th Street grade crossing despite statements from residents in the Birchwood and Bronx neighborhoods that they do not want this closed. She stated that the noise and vibration issues have not been adequately addressed, such as squealing of brakes in the tight curves or bells on the crossing arms, and noted that the County admitted there would be more noise and vibration City Council Meeting of June 20, 2011 (Item 3c) Page 2 Subject: Special Study Session Meeting Minutes of June 6, 2011 than exists today, yet the County labeled it minor without providing any explanation and has not proposed much in the way of mitigation for vibration. She requested that the City add to its mitigation measures a statement that vibration needs to be addressed if the Burlington Northern tracks are redone north of Birchwood and south of Blackstone. She stated that there is currently a significant amount of foot traffic between Roxbury and Keystone Parks and requested that the City’s mitigation measures include a request for a tunnel or bridge between these two parks as a safety measure. She stated that the EAW does not discuss plans for preventing a derailment and/or how a derailment would be handled, which has been identified as a major concern for residents. Councilmember Mavity stated that the potential relocation of the business in Skunk Hollow has not been addressed and if the goal is to remove the wye, that business would need to be relocated and those costs should be included as mitigation. She requested that the strongest language possible be included in the mitigation measures with respect to disruption to the businesses along Lake Street, both in terms of partial takings and permanent disruption. Councilmember Santa stated that the EAW appears to minimize the challenges regarding poor and contaminated soils and enhances anything that might be considered an advantage, which she found to be deceptive at best. She indicated that it will be imperative to get a clear picture of how the contaminated soils will be handled on the Golden Auto site. She expressed concern regarding statements made in the EAW regarding the Louisiana Avenue and Highway 7 project and the assumption that this project is fully funded and is going to happen, which is inaccurate. She insisted that the City require a timeline either as mitigation or as a comment to the EAW so that residents know who is making decisions and when they can expect decisions to be made. She added that she would not allow a similar situation to what has occurred with Highway 100 to occur here, where residents have been forced to put their lives on hold and cannot sell or invest in their homes because they are waiting for a decision to be made. Councilmember Sanger requested that the housing buyout program for homes on the west side of the MN&S tracks remain as a potential mitigation measure. She also requested the addition of a safe crossing between Roxbury and Keystone Parks to the mitigation measures. She asked that mitigation be requested for the noise by South Oak Park to minimize the impacts to South Oak Hill. Council discussed removal of the switching wye and creation of a new southern interconnect with appropriate mitigation, including a grade separated crossing at Excelsior Boulevard. Councilmember Santa requested that paragraph 7 of the draft comments include a reference to responsibility for maintenance of the landscaping and surrounding grounds. Mayor Jacobs recessed the Special Study Session at 7:14 p.m. in order to convene the City Council meeting. Mayor Jacobs reconvened the Special Study Session at 8:01 p.m. 2. Bicycle & Pedestrian System Planning and Implementation Mr. Walther presented the staff report and discussed the City’s existing system of sidewalks, trails, and bikeways and past implementation of high priority pedestrian and bicycle improvements. He noted that the City has been very active in making improvements, spending approximately $2 million on improvements from 1999 to 2006-2007. He presented a number of options for implementing the Bicycle and Pedestrian System Plans based on a continuum of approaches ranging from “mostly opportunistic” to “very proactive.” City Council Meeting of June 20, 2011 (Item 3c) Page 3 Subject: Special Study Session Meeting Minutes of June 6, 2011 Mr. Harmening added the City spent significantly more than $2 million dollars. For example, the CSAH 25 pedestrian bridge cost $1.8 million alone. Councilmember Santa expressed concern regarding maintenance costs for both sidewalks and trails and the availability of funds for maintenance. She suggested that the Council have a discussion regarding the City’s public art and how to incorporate more public art as part of the overall process. She stated that she has heard a lot of comments about the City’s public art and how the public art enhances the walkways, invites people to slow down and possibly even try a new business. She requested that Council consider what it envisions and hopes to accomplish as it relates to the overall sidewalk plan and to consider mobility issues as part of that discussion. Councilmember Ross agreed and suggested that the Bicycle and Pedestrian Plan include a potential frontage road as part of the Highway 100 project. Councilmember Mavity noted that the recent survey ranked trails as the #1 recreational asset that residents want and this will provide the City with direction in determining priorities as it relates to sidewalks and trails. She encouraged Council to be very proactive on the continuum of approaches. She stated that this also points out the lack of a connection to the West End and this connection represents an appropriate role for government to invest in that infrastructure. She also asked that the City actively pursue the Nice Ride Minnesota partnership. Councilmember Sanger agreed and stated that the City should actively work with Mn/DOT regarding a potential trail parallel to Highway 100. She stated that the City needs to address the issue of snow removal on some of the City’s sidewalks and the inequity that currently exists regarding snow removal on sidewalks. It was the consensus of the City Council to direct staff to prepare a Bicycle and Pedestrian System Plan using a very proactive, high priority approach over the next five to ten years, including staffing requirements. Councilmember Santa requested that the issue of trails and sidewalks and bikeways be included as part of the City’s review of any future development or redevelopment in the City. Councilmember Sanger felt that consideration needs to be given to the changing demographics of the community and differing needs related to sidewalks and trails. Mr. Harmening stated that staff will also provide Council with the methodology used in early 2000 to identify City versus neighborhood sidewalks as well as information regarding what would be required to have the City take responsibility for maintaining all sidewalks in the City. The meeting adjourned at 8:42 p.m. Written Reports provided and documented for recording purposes only: 3. Fuel Costs and Budget 2011 4. Cavalia – The West End ______________________________________ ______________________________________ Nancy Stroth, City Clerk Jeff Jacobs, Mayor Meeting Date: June 20, 2011 Agenda Item #: 3d UNOFFICIAL MINUTES CITY COUNCIL MEETING ST. LOUIS PARK, MINNESOTA JUNE 6, 2011 1. Call to Order Mayor Jacobs called the meeting to order at 7:30 p.m. Councilmembers present: Mayor Jeff Jacobs, Anne Mavity, Julia Ross, Susan Sanger, and Sue Santa. Councilmembers absent: Phil Finkelstein and Paul Omodt. Staff present: City Manager (Mr. Harmening), Director of Community Development (Mr. Locke), Planning/Zoning Supervisor (Ms. McMonigal), Senior Planner (Mr. Walther), Parks and Recreation Director (Ms. Walsh), Westwood Hills Nature Center Manager (Mr. Oestreich), Assistant Zoning Administrator (Mr. Morrison), and Recording Secretary (Ms. Hughes). 1a. Pledge of Allegiance 1b. Roll Call 2. Presentations 2a. Westwood Hills Nature Center 30th Anniversary Proclamation Mayor Jacobs recited the Proclamation celebrating the 30th anniversary of the Westwood Hills Nature Center. Mr. Oestreich invited residents to the Open House on Saturday, June 11th, from 1:00-4:00 p.m. and stated that no registration is required and a lot of activities are planned for the event. 3. Approval of Minutes 3a. Study Session Minutes April 25, 2011 The minutes were approved as presented. 3b. Study Session Minutes May 9, 2011 Councilmember Ross requested that the fifth full paragraph on page 2 be amended to read “Councilmember Ross requested further information regarding the crashworthy standards for light rail and how it is determined that a crash with a house light rail train is less concern than a crash with a light rail train house.” The minutes were approved as amended. City Council Meeting of June 20, 2011 (Item 3d) Page 2 Subject: City Council Meeting Minutes of June 6, 2011 3c. City Council Meeting May 16, 2011 Councilmember Sanger requested that the ninth paragraph on page 4 be amended to add “She also stated her recollection was that the PUD standard of 75 units per acre was discussed and passed and was intended as the maximum number of permitted units.” The minutes were approved as amended. 3d. Special Study Session Minutes May 16, 2011 The minutes were approved as presented. 3e. Study Session Minutes May 23, 2011 Councilmember Mavity requested that the second paragraph on page 2 be amended to remove the word “entirely” from the second sentence. The minutes were approved as amended. 4. Approval of Agenda and Items on Consent Calendar NOTE: The Consent Calendar lists those items of business which are considered to be routine and/or which need no discussion. Consent items are acted upon by one motion. If discussion is desired by either a Councilmember or a member of the audience, that item may be moved to an appropriate section of the regular agenda for discussion. 4a. Designate Northwest Asphalt Corporation the lowest responsible bidder and authorize execution of a contract with the firm in the amount of $191,480.23 for the 2011 MSA Street Improvement Project, Project No. 2010-1100. 4b. Approve right of way purchase in the total amount of $549,500 for Parcel 2 (the Apex Realty/SPS Companies Property), and authorize the City Attorney to execute stipulation of settlement. 4c. Designate Northwest Asphalt the lowest responsible bidder and authorize the City of Edina to execute a contract with the firm in the amount of $2,322,814 for the W. 44th Street Reconstruction Project (France Avenue to Brookside Avenue). 4d. Adopt Resolution No. 11-059 accepting the project report, establishing Improvement Project No. 2011-1401, approving plans and specifications, and authorizing advertisement for bids for Improvement Project No. 2011-1401. 4e. Adopt Resolution No. 11-060 authorizing the special assessment for the repair of the water service line at 3361 Xenwood Avenue South, St. Louis Park, MN - P.I.D. 16-117-21-24-0063. 4f. Cooperative Agreement for Bicycle Parking Project. 4g. Adopt Resolution No. 11-061 to accept donation from Jeffrey N. Fine in the amount of $1,000 for restoration of the 1928 American LaFrance fire truck. 4h. Approve for Filing Telecommunications Commission Minutes February 10, 2011. 4i. Approve for Filing Vendor Claims. 4j. Approve for Filing Human Rights Commission Minutes January 18, 2011. 4k. Approve for Filing Human Rights commission Minutes March 15, 2011. City Council Meeting of June 20, 2011 (Item 3d) Page 3 Subject: City Council Meeting Minutes of June 6, 2011 It was moved by Councilmember Mavity, seconded by Councilmember Santa, to approve the Agenda and items listed on the Consent Calendar; and to waive reading of all resolutions and ordinances. The motion passed 5-0 (Councilmembers Finkelstein and Omodt absent). 5. Boards and Commissions – None 6. Public Hearings 6a. First Reading of Ordinance Vacating Portion of Highway Easement at 5330 Cedar Lake Road Mr. Walther presented the staff report and explained that as part of the sale of Cedar Point Shopping Center, a highway easement has been identified that was previously overlooked and the applicant is requesting that this easement be vacated. He stated that the highway easement covers approximately 13’ along the west side of the property and contains nineteen parking stalls in the development. He indicated that the Public Works staff has determined that the easement is excess and not needed. Mayor Jacobs opened the public hearing. No speakers were present. Mayor Jacobs closed the public hearing. Councilmember Sanger stated that the Council previously considered this parcel at the time the shopping center was being constructed and it was determined at that time that this parcel should not be vacated. She requested clarification regarding the City’s change in its position. Mr. Walther explained that the previous proposal was to vacate much more area, including the platted right-of-way. This 13 feet of highway easement beyond the platted right-of-way is a much smaller area and is in excess of what is needed for the roadway. It was moved by Councilmember Sanger, seconded by Councilmember Santa, to approve first reading of an Ordinance Vacating a Portion of a Highway Easement, 5330 Cedar Lake Road, and to set the second reading for June 20, 2011. The motion passed 5-0 (Councilmembers Finkelstein and Omodt absent). 6b. First Reading of an Ordinance Vacating Portions of 42 ½ Street West and Natchez Avenue South Mr. Morrison presented the staff report and provided historical background regarding the right-of-ways and proposed vacation of the right-of-ways. He noted that as part of the request, the utility easement will be retained to service the existing power lines. He indicated that there is no public need for this right-of-way and staff has been working with the property owner over the past year to return the property to private property owners. City Council Meeting of June 20, 2011 (Item 3d) Page 4 Subject: City Council Meeting Minutes of June 6, 2011 Mayor Jacobs opened the public hearing. No speakers were present. Mayor Jacobs closed the public hearing. It was moved by Councilmember Mavity, seconded by Councilmember Santa, to approve first reading of an Ordinance Vacating Portions of the Right-of-Way of 42 ½ Street West and Natchez Avenue South, and to set second reading for June 20, 2011. The motion passed 5-0 (Councilmembers Finkelstein and Omodt absent). 7. Requests, Petitions, and Communications from the Public – None 8. Resolutions, Ordinances, Motions and Discussion Items 8a. Draft MN&S EAW Comments and Mitigation Measures Mr. Locke presented the staff report. Councilmember Sanger clarified that Council will be taking action on a motion that authorizes the submission of comments on the MN&S EAW but is not approving the content of those comments today, only that the EAW comments can be submitted. She added that Council and staff are still working on finalizing the text of the EAW comments. Mayor Jacobs pointed out that the public comment period is still open and residents can make comments in response to the EAW. He stated that there will be an open house on Wednesday, June 8th, from 4:00-7:00 p.m. at the Rec Center. Mr. Locke stated that the open house on June 8th is being sponsored by Mn/DOT as the responsible government unit and will not include a formal presentation but will provide information and an opportunity to ask questions. He explained that the EAW was published in mid-May and the 30 day official public comment period ends at the end of business on June 15th. He indicated that the EAW is available online at www.mnsrailstudy.com as well as on the Minnesota Environmental Quality Board website. He added that the EAW is linked on the City’s website and residents can contact City staff with any questions. It was moved by Councilmember Mavity, seconded by Councilmember Sanger, that the EAW does not adequately address the impacts on the City of St. Louis Park of the reroute onto MN&S and that the City Council therefore requests that its questions and comments and requests for mitigation be incorporated into a final environmental assessment to better reflect the mitigation needs of and impact on the City of St. Louis Park. Councilmember Sanger suggested a friendly amendment to the motion to add the word “proposed” before the word “reroute.” Councilmember Mavity agreed to the friendly amendment. The motion passed 5-0 (Councilmembers Finkelstein and Omodt absent). City Council Meeting of June 20, 2011 (Item 3d) Page 5 Subject: City Council Meeting Minutes of June 6, 2011 9. Communications Mayor Jacobs reminded residents of the Westwood Hills Nature Center 30th anniversary open house on Saturday from 1:00-4:00 p.m. Mayor Jacobs announced that Hennepin County and the City will be sponsoring a household hazardous waste collection event on June 9-11 from 9:00 a.m. to 4:00 p.m. in the parking lot of the southwest quadrant of Highway 7 and Louisiana Avenue. He stated that information regarding acceptable hazardous wastes is available on the County’s website or by calling 612-348-3777. He noted the prescription medications will not be accepted at this event. Mayor Jacobs announced that the pool at the Rec Center opened today. Mayor Jacobs reminded residents that buttons for Parktacular are available and information can be found at parktacular.org. He expressed the City Council’s thanks to the many volunteers who help make this event a success. 10. Adjournment The meeting adjourned at 7:55 p.m. ______________________________________ ______________________________________ Nancy Stroth, City Clerk Jeff Jacobs, Mayor Meeting Date: June 20, 2011 Agenda Item #: 4a Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Second Reading of an Ordinance Vacating a Portion of a Highway Easement at 5330 Cedar Lake Road. RECOMMENDED ACTION: Motion to waive second reading and adopt the ordinance vacating a highway easement at 5330 Cedar Lake Road, and approve the summary for publication. POLICY CONSIDERATION: Does the City Council agree with vacating this unused highway easement? BACKGROUND: Cedar Lake Road was previously a county highway (C.R. No. 16), but was turned back to the City. The City Council adopted Resolution 94-148 accepting jurisdiction in 1994. The property at 5330 Cedar Lake Road was redeveloped from an industrial use to a commercial use in 2008. A highway easement covers 11 to 13 feet along the west side of the property. There are nineteen parking spaces in the Cedar Point Shopping Center affected by the highway easement. The applicant, Cedar Developers, LLC, is requesting that the portion of the highway easement that is over the property at 5330 Cedar Lake Road be vacated. Site Location Map City Council Meeting of June 20, 2011 (Item No. 4a) Page 2 Subject: Second Reading Ordinance Vacating Portion of Easement 5330 Cedar Lake Rd. Analysis: The City has a very wide platted right-of-way between Cedar Lake Road and the property at 5330 Cedar Lake Road. At the widest point, the curb of the road is approximately 100 feet from the property line. City staff, including Public Works, reviewed the request and finds this 13 feet of highway easement over 5330 Cedar Lake Road is not needed. Utility companies, Hennepin County, and Minnesota Department of Transportation were notified of the request to vacate the easement, and there are no objections. This portion of highway easement is not currently being used, and staff does not foresee a future need for it, staff recommends approving the request to vacate a portion of the highway easement. FINANCIAL OR BUDGET CONSIDERATION: N/A VISION CONSIDERATION: N/A Attachments: Ordinance Ordinance Summary Survey Highlighting Portion of Easement to be Vacated Prepared by: Sean Walther, Senior Planner Reviewed by: Meg McMonigal, Planning and Zoning Supervisor Kevin Locke, Community Development Director Approved by: Tom Harmening, City Manager City Council Meeting of June 20, 2011 (Item No. 4a) Page 3 Subject: Second Reading Ordinance Vacating Portion of Easement 5330 Cedar Lake Rd. ORDINANCE NO.____-11 AN ORDINANCE VACATING A PORTION OF A HIGHWAY EASEMENT 5330 CEDAR LAKE ROAD THE CITY OF ST. LOUIS PARK DOES ORDAIN: Section 1. A petition in writing signed by a majority of all of the owners of all property abutting upon both sides of the portion of the highway easement proposed to be vacated has been duly filed. The notice of said petition has been published in the St. Louis Park Sailor on May 26, 2011, and the City Council has conducted a public hearing upon said petition and has determined that a portion of the highway easement is not needed for public purposes, and that it is for the best interest of the public that said portion of the highway easement be vacated. Section 2. The following described portion of highway easement as now dedicated and laid out within the corporate limits of the City of St. Louis Park, is vacated: That portion of Lot 1, Block 1, WATSON’S ADDITION embraced within the following described parcel, as per Highway Easement recorded as Document No. 2826324, Hennepin County, Minnesota: Commencing at the North one quarter (1/4) corner of Section thirty-one (31), Township twenty- nine(29) North, Range twenty-four (24) West; thence west along the North line thereof a distance of seven hundred twenty-one and eight tenths (721.8) feet; thence deflecting to the left at an angle of thirty-three degrees and thirteen minutes (33° 13’) a distance of four hundred nineteen and seven tenths (419.7) feet; thence deflecting to the right along a seven (7) degree curve a distance of two hundred twenty-two and six tenths (222.6) feet, with a central angle of fifteen degrees and thirty-five minutes (15° 35’) and tangent being one hundred twelve and one tenth (112.1) feet; thence along tangent to last mentioned curve a distance of three hundred seventy and five tenths (370.5) feet; thence deflecting to the right along a seven degree (7°) curve a distance of six hundred twenty-two and one tenth (622.1) feet (the central angle of the last mentioned curve being forty-three degrees and thirty-three minutes (43° 33’) and tangent being three hundred twenty-seven and two tenths (327.2) feet); thence along tangent to the last mentioned curve a distance of two hundred fifty and eight tenths (250.8) feet to a point (A); thence continuing on last mentioned tangent four hundred thirty-nine (439) feet more or less to the intersection with the center line of Cedar Lake Road, currently known as Parkdale Drive, said intersecting point being designated as point (b) and the point of beginning of said Parcel: Beginning at the aforementioned Point (B); thence Southeasterly four hundred thirty-nine (439) feet to aforementioned Point (A); thence deflecting to the left at an angle of one hundred ten degrees and thirty-two minutes (110° 32’) to the center line of Cedar Lake Road, currently known as Parkdale Drive; thence along center line of said road to said Point (B) and the point of beginning. Section 3. The City Clerk is instructed to record certified copies of this ordinance in the Office of the Hennepin County Register of Deeds or Registrar of Titles as the case may be. City Council Meeting of June 20, 2011 (Item No. 4a) Page 4 Subject: Second Reading Ordinance Vacating Portion of Easement 5330 Cedar Lake Rd. Sec.4. This Ordinance shall take effect fifteen days after its publication. First Reading June 6, 2011 Second Reading June 20, 2011 Date of Publication June 30, 2011 Date Ordinance takes effect July 15, 2011 Reviewed for Administration Adopted by the City Council City Manager Mayor Attest: Approved as to Form and Execution: City Clerk City Attorney City Council Meeting of June 20, 2011 (Item No. 4a) Page 5 Subject: Second Reading Ordinance Vacating Portion of Easement 5330 Cedar Lake Rd. SUMMARY ORDINANCE NO.____-11 AN ORDINANCE VACATING PORTION OF A HIGHWAY EASEMENT 5330 Cedar Lake Road This ordinance states that a portion of the highway easement that is over the west 13 feet of the property at 5330 Cedar Lake Road will be vacated. This ordinance shall take effect 15 days after publication. Adopted by the City Council June 20, 2011 Jeffrey W. Jacobs /s/ Mayor A copy of the full text of this ordinance is available for inspection with the City Clerk. Published in St. Louis Park Sailor: June 30, 2011 City Council Meeting of June 20, 2011 (Item No. 4a) Subject: Second Reading Ordinance Vacating Portion of Easement 5330 Cedar Lake Rd.Page 6 Meeting Date: June 20, 2011 Agenda Item #: 4b Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Termination of Encroachment Agreement at 5330 Cedar Lake Road. RECOMMENDED ACTION: Motion to authorize the termination of an encroachment agreement at 5330 Cedar Lake Road. POLICY CONSIDERATION: The termination of this encroachment agreement is consistent with the City’s Land Use Policy. BACKGROUND: The City’s Land Use Policy guides the use of encroachment agreements for the temporary private use of public land. In general, an encroachment agreement is an agreement between the City and an adjacent property owner for a temporary use of City-owned land. The agreement is signed by both parties and recorded with Hennepin County so that the agreement runs with the parcel of land. An encroachment agreement was authorized by the City Council is 2005 for an existing parking lot that was located in the right-of-way adjacent to 5330 Cedar Lake Road. In 2006 the parcel of land at 5330 Cedar Lake Road was sold. It was redeveloped, and through that process the parking lot that was in the right-of-way was removed. Therefore, the encroachment agreement is no longer required. Staff has consulted with the City Attorney about how to terminate this agreement. Although the original encroachment agreement states that the agreement can be terminated by letter from the City, the City Attorney has advised us to execute another agreement with the current property owners that will also be recorded with Hennepin County so that the county records show the encroachment has been terminated. Staff is recommending Council authorize the termination of the encroachment agreement. VISION CONSIDERATION: Not applicable. Attachments: None Prepared by: Laura Adler, Engineering Program Coordinator Reviewed by: Mike Rardin, Public Works Director Approved by: Tom Harmening, City Manager Meeting Date: June 20, 2011 Agenda Item #: 4c Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Second Reading of an Ordinance Vacating Portions of 42 ½ Street West and Natchez Avenue South. RECOMMENDED ACTION: Motion to waive second reading and adopt the ordinance vacating the 42 ½ Street West and Natchez Avenue South Right-of-way adjacent to 4253 Ottawa Avenue South contained in the agenda materials, and approve the summary ordinance for publication. POLICY CONSIDERATION: Does the City Council agree with vacating this unused right-of-way? BACKGROUND: 42 ½ Street and Natchez Avenue were originally platted in 1910 as Littel Street and West Avenue in the Wooddale Park plat. Roads were built in all the platted right-of-ways except this small section of 42 ½ Street and Natchez Avenue. To this date, these right-of-ways remain unimproved, meaning they do not contain a street, trail or other public improvement. Future need of right-of-way: As indicated by these vacations that have already occurred, the City of Edina and the St. Louis Park Public Works Department have determined that a road is not needed. The City of Edina was notified of St. Louis Park’s intent to vacate additional sections of these right-of-ways and does not object. The St. Louis Park Public Works Department also has reviewed the proposal and confirms that the right-of-way is not needed, and can be vacated. Utility companies were notified of the City’s intent to vacate the right-of-ways, and there are no objections. There is an existing power line in both right-of-ways, so the city would retain a 10 foot utility easement along the south side of the 42 ½ Street right-of-way and along the west edge of the Natchez Avenue right-of-way. First Reading by City Council: The Council adopted the first reading of the proposed ordinance on June 6, 2011. FINANCIAL OR BUDGET CONSIDERATION: Not applicable. VISION CONSIDERATION: Not applicable. Attachments: Draft Ordinance Summary for Publication Prepared by: Gary Morrison, Assistant Zoning Administrator Reviewed by: Meg McMonigal, Planning and Zoning Supervisor Kevin Locke, Community Development Director Approved by: Tom Harmening, City Manager City Council Meeting of June 20, 2011 (Item No. 4c) Page 2 Subject: Second Reading of an Ordinance Vacating Portions of 42 ½ St W & Natchez Ave S ORDINANCE NO.____-11 AN ORDINANCE VACATING PORTIONS OF THE RIGHT-OF-WAY OF 42 ½ STREET WEST AND NATCHEZ AVENUE SOUTH THE CITY OF ST. LOUIS PARK DOES ORDAIN: Section 1. A petition in writing signed by a majority of all of the owners of all property abutting upon both sides of the right-of-way proposed to be vacated has been duly filed. The notice of said petition has been published in the St. Louis Park Sailor on May 26, 2011 and the City Council has conducted a public hearing upon said petition and has determined that the right-of-way is not needed for public purposes, and that it is for the best interest of the public that said right-of-way be vacated. Section 2. The following described right-of-way as now dedicated and laid out within the corporate limits of the City of St. Louis Park, is vacated: That part of Natchez Avenue South (formerly known as West Avenue) as dedicated in WOODDALE PARK, according to the recorded plat thereof, lying northerly of the easterly prolongation of the south line of the North Half of Lot 3, Block 9, said WOODDALE PARK and lying southerly of the easterly prolongation of the north line of Lot 1, said Block 9. And That part of the South Half of 42 ½ Street West (formerly known as Littel Street) as dedicated in said WOODDALE PARK, lying westerly of the east line of West Avenue, as dedicated in said WOODDALE PARK, and lying easterly of the southerly prolongation of the east line of the West 70.00 feet of Lot 15, Block 1, said WOODDALE PARK. And That part of the South Half of said 42 ½ Street West lying westerly of the southerly prolongation of the east line of the West 70.00 feet of said Lot 15 and lying southerly of a curve concave to the northwest and having a radius of 50.00 feet. Said curve is tangent to the north line of Block 9, said WOODDALE PARK and passes through the southwest corner of Lot 3, Block 1, MARFIELD ADDITION, according to the recorded plat thereof. Retaining an easement for utility purposes over, under, across and through the South 10.0 feet of said 42 ½ Street West and retaining an easement for utility purposes over, under, across and through the West 10.0 feet of said Natchez Avenue South. reserving, however, to the City of St. Louis Park any and all easements that may exist in, over, and across the described property for storm sewer, sanitary sewer, water main, and public utility purposes. Section 3. The City Clerk is instructed to record certified copies of this ordinance in the Office of the Hennepin County Register of Deeds or Registrar of Titles as the case may be. City Council Meeting of June 20, 2011 (Item No. 4c) Page 3 Subject: Second Reading of an Ordinance Vacating Portions of 42 ½ St W & Natchez Ave S Sec.4. This Ordinance shall take effect fifteen days after its publication. First Reading June 6, 2011 Second Reading June 20, 2011 Date of Publication June 30, 2011 Date Ordinance takes effect July 15, 2011 Reviewed for Administration Adopted by the City Council June 20, 2011 City Manager Mayor Attest: Approved as to Form and Execution: City Clerk City Attorney City Council Meeting of June 20, 2011 (Item No. 4c) Page 4 Subject: Second Reading of an Ordinance Vacating Portions of 42 ½ St W & Natchez Ave S SUMMARY ORDINANCE NO.____-11 AN ORDINANCE VACATING PORTIONS OF RIGHT-OF-WAY OF 42 ½ STREET WEST AND NATCHEZ AVENUE SOUTH This ordinance states that portions of the right-of-way of 42 ½ Street West and Natchez Avenue South will be vacated. This ordinance shall take effect 15 days after publication. Adopted by the City Council June 20, 2011 Jeffrey W. Jacobs /s/ Mayor A copy of the full text of this ordinance is available for inspection with the City Clerk. Published in St. Louis Park Sailor: June 30, 2011 Meeting Date: June 20, 2011 Agenda Item #: 4d Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Temporary On-Sale Intoxicating Liquor License for Church of the Holy Family. RECOMMENDED ACTION: Motion to approve a temporary on-sale intoxicating liquor license for Church of the Holy Family at 5900 & 5925 West Lake Street in St. Louis Park for an event to be held on August 20, 2011. POLICY CONSIDERATION: Does Council wish to approve a temporary on-sale intoxicating liquor license for Church of the Holy Family for their annual event to be held August 20, 2011? BACKGROUND: The Church of the Holy Family has made application for a temporary on-sale liquor license for an annual Family event scheduled for August 20, 2011. The event will be conducted on the school grounds located at 5925 W. Lake Street in the parking lot under a tent from noon to midnight. The Police Department has completed the background investigation on the main principals and has found no reason to deny the temporary license. The applicant has met all requirements for issuance of the license and staff is recommending approval. FINANCIAL OR BUDGET CONSIDERATION: The fee for a temporary liquor license is $100.00 per day of the event. VISION CONSIDERATION: Not Applicable. Attachments: None Prepared by: Kris Luedke, Office Assistant Reviewed by: Nancy Stroth, City Clerk Approved by: Tom Harmening, City Manager Meeting Date: June 20, 2011 Agenda Item: #4e Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Acceptance of Donation to the Police Department. RECOMMENDED ACTION: Motion to adopt resolution approving acceptance of monetary donation from CenterPoint Energy in the amount of $1,550.00 to purchase an Automated External Defibrillator for the police sub- station at West End. POLICY CONSIDERATION: Does the City Council wish to accept the donation with the restriction that the money be used to purchase and AED? BACKGROUND: State statute requires City Council’s acceptance of donations. This requirement is necessary in order to make sure the City Council has knowledge of any restrictions placed on the use of each donation prior to it being expended. CenterPoint Energy is graciously donating $1,550.00 through a Community Partnership Grant for the purchase of an Automated External Defibrillator to be installed at the police sub-station in West End. Trained staff from both public safety and West End will be able to access and use this AED to render first aid during a medical emergency. FINANCIAL OR BUDGET CONSIDERATION: N/A VISION CONSIDERATION: N/A Attachments: Resolution Prepared by: John Luse, Chief of Police Approved by: Tom Harmening, City Manager City Council Meeting of June 20, 2011 (Item No. 4e) Page 2 Subject: Acceptance of Donation to the Police Department RESOLUTION NO. 11-____ RESOLUTION APPROVING ACCEPTANCE OF DONATION FROM CENTERPOINT ENERGY IN THE AMOUNT OF $1,550.00 TO PURCHASE AN AUTOMATED EXTERNAL DEFIBRILLATOR FOR THE POLICE DEPARTMENT WHEREAS, The City of St. Louis Park is required by State statute to authorize acceptance of any donations; and WHEREAS, the City Council must also ratify any restrictions placed on the donation by the donor; and WHEREAS, CenterPoint Energy is graciously donating $1,550.00 to purchase an Automated External Defibrillator (AED) for the sub-station at West End. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of St. Louis Park that the gift is hereby accepted with thanks to CenterPoint Energy with the understanding that the AED will be installed at the police substation at the West End for use by trained staff to render first aid during a medical emergency. Reviewed for Administration Adopted by the City Council June 20, 2011 City Manager Mayor Attest: City Clerk Meeting Date: June 20, 2011 Agenda Item #: 4f Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Temporary On-Sale Intoxicating Liquor License for St. Louis Park Public Schools Foundation. RECOMMENDED ACTION: Motion to approve a temporary on-sale intoxicating liquor license for St. Louis Park Public Schools Foundation for an event to be held on September 10, 2011 at Perspectives. POLICY CONSIDERATION: Does Council wish to approve the temporary on-sale intoxicating liquor license for the St. Louis Park Public Schools Foundation for their event being held at Perspectives? BACKGROUND: The St. Louis Park Public Schools Foundation has made an application for a temporary on-sale liquor license for an event scheduled for September 10, 2011. The event will be conducted at Perspectives, 3381 Gorham Ave in St. Louis Park from 6:00 pm to 9:30 pm. The event is being held in support of Fund for Park School Programs. The Police Department has completed the background investigation on the main principals and has found no reason to deny the temporary license. The applicant has met all requirements for issuance of the license and staff is recommending approval. FINANCIAL OR BUDGET CONSIDERATION: The fee for a temporary liquor license is $100.00 per day of the event. VISION CONSIDERATION: Not Applicable. Attachments: None Prepared by: Kris Luedke, Office Assistant Reviewed By: Nancy Stroth, City Clerk Approved by: Tom Harmening, City Manager Meeting Date: June 20, 2011 City Council Agenda Item #: 4g Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Designating Polling Places and Appointing Election Judges for 2011 Elections. RECOMMENDED ACTION: Motion to adopt Resolution Designating Polling Places and Appointing Election Judges for the Primary and General Elections of 2011. POLICY CONSIDERATION: Does the Council wish to designate polling places and appoint election judges? BACKGROUND: MN Statute 204B.21, Subd. 2 and City Charter Section 4.05 provides that election judges for precincts shall be appointed by the governing body of the municipality and that the appointments be made at least 25 days before the election at which the election judges will serve. Election judges are assigned to precincts based on availability, party balance, and the number required for each location. Election judges are also allowed to serve without affiliation to a major political party, but are not allowed to perform certain tasks at the precinct. The resolution contains the names of those individuals who have indicated a willingness and ability to serve as an election judge. Appointment by the City Council will allow the much needed and very appreciated election judges to serve our voters at the 2011 Elections. FINANCIAL OR BUDGET CONSIDERATION: Election expenses for judges are included in the adopted 2011 budget. Election judge pay has remained the same since 2006. Election judge hourly pay is as follows: $8.25 regular judges, $9.25 Co-Chair judges and $9.75 Chair judges. VISION CONSIDERATION: None Attachments: Resolution Prepared by: Kris Luedke, Office Assistant Reviewed by: Nancy Stroth, City Clerk Approved by: Tom Harmening, City Manager City Council Meeting of June 20, 2011 (Item No. 4g) Page 2 Subject: Designating Polling Places and Appointing Election Judges for 2011 Elections RESOLUTION NO. 11-_______ RESOLUTION DESIGNATING POLLING PLACES AND APPOINTING ELECTION JUDGES FOR THE PRIMARY AND GENERAL ELECTIONS OF 2011 WHEREAS, A Primary Election will be held on August 9, 2011 and the General Election will be held on November 8, 2011 at the following precinct polling places: Ward 1 Precinct 1 – Benilde/St. Margaret’s High School, 2501 State Hwy 100 S Ward 1 Precinct 2 – Peter Hobart Elementary Center, 6500 W. 26th Street Ward 1 Precinct 3 – Peter Hobart Elementary Center, 6500 W. 26th Street Ward 1 Precinct 4 – Central Community Center, 6300 Walker Street Ward 1 Precinct 5 – St. Louis Park City Hall, 5005 Minnetonka Blvd. Ward 2 Precinct 6 – St. Louis Park City Hall, 5005 Minnetonka Blvd. Ward 2 Precinct 7 – St. Louis Park Recreation Center, 3700 Monterey Drive Ward 2 Precinct 8 – Susan Lindgren Intermediate Center, 4801 W 41st Street Ward 2 Precinct 9 – Aldersgate United Methodist Church, 3801 Wooddale Ave S Ward 3 Precinct 10 – Prince of Peace Lutheran Church, 8115 State Hwy No 7 Ward 3 Precinct 11 – St. Louis Park Senior High School, 6425 W. 33rd Street Ward 3 Precinct 12 – Lenox Community Center, 6715 Minnetonka Blvd. Ward 3 Precinct 13 – Aquila Elementary Center, 8500 W. 31st Street Ward 4 Precinct 14 – Westwood Lutheran Church, 9001 Cedar Lake Road Ward 4 Precinct 15 – Peace Presbyterian Church, 7624 Cedar Lake Road Ward 4 Precinct 16 – St. Louis Park Junior High School, 2025 Texas Ave S Ward 4 Precinct 17 – Peace Presbyterian Church, 7624 Cedar Lake Road WHEREAS, as authorized by MN Statute 204B.21, Subd. 2, election judges for precincts shall be appointed by the governing body of the municipality no later than 25 days before each election; and NOW, THEREFORE, BE IT RESOLVED, by the St. Louis Park City Council that the following individuals are hereby appointed to serve as election judges, absentee ballot board judges, or alternate judges for the 2011 Primary and General Election: NOW, THEREFORE, BE IT RESOLVED that the following persons have agreed to serve as election judges or alternate judges and are hereby appointed to serve: First Name Last Name Ronald Adams Judith Adams Bill Allen Theresa Arnold Dell Askegaard Ira Bagloo Barbara Barbo Janet Benson Deb Bjorgaard Nan Blomquist Janice Bloom Jon Bloom Loren Botner Rose Bratland Farrel Braunstein David Brehmer Kate Burggraff Glenice Cannon Mary Lou Christensen Mary Kaye Conery Judith Cook JoAnne Cox Betty Dean Helen Desens Kay Drache Mary Enz Angela Fischels Beverly Fricke Peter Gardner Joan Gerhardson Tim Gormley Maureen Gormley Marie Grimes Mary Hendrix Todd Hintz City Council Meeting of June 20, 2011 (Item No. 4g) Page 3 Subject: Designating Polling Places and Appointing Election Judges for 2011 Elections Charles Hubbard Ken Huiras Alpha Jarju Kimball Justesen Todd Kalk Anne Kertes Katherine Kloehn Stephen Koepcke Carol Kohler Marguerite Krause Patricia Kremer Carla Kulas J. Hamilton Kurtz Kirsten Kurtz Nancy Lapakko Jami LaPray David Larson Martin Lee Joan Lee Shammi Lochan Mary Jo Lochan Nanette Malcomson Julie Anne Manuel Margaret Marek Carmen Marg-Patton Rick Marsden Ava Marske Brenda Martens Mary Maynard Kathy McKay Thomas Morris Jeffrey Murman Lois Nalezny Kelley Nelson Constance Nerheim Dolores Novotney Barb Osfar Patricia Palm Ross Plovnick Margaret Plumeri David Richards Barbara Ruhl Roger Ruth Annette St. Lawrence Elaine Savick Carol Schaub Francis Schmit Lou Schoen Judith Serrell Judy Shapiro Lois Siegel Eunice Slager Jason Smalley Esther Smith Henry Solmer Sherm Stanchfield Kris Stapleton Richard Steege Jean Stulberg Elbert Sutliff Paul Tanick William Tape Jo Tennison Richard Thorne Lucille Thornsjo Brandee VonEschen William Watson Frank Wells Mary Wheeler Susan Wisely Debra Wuebker Absentee Ballot Board Judges Micki Danovsky Carol Evers Debbie Fischer Shirley Huiras Josephine Jacobs Kris Luedke Patricia Ploof Alice Tangney Lori Vail Tricia Wegner-Koense BE IT FURTHER RESOLVED, the St. Louis Park City Council also appoints other individuals and all members appointed to the Hennepin County Absentee Ballot Board as authorized under Minn. Stat. 204B.21, subd. 2 under direction of the Election Manager to serve as members of the St. Louis Park Absentee Ballot Board; and BE IT FURTHER RESOLVED, that the City Clerk is with this, authorized to make any substitutions or additions as deemed necessary. Reviewed for Administration Adopted by the City Council June 20, 2011 City Manager Mayor Attest: City Clerk Meeting Date: June 20, 2011 Agenda Item #: 4h Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: State of Minnesota Joint Powers Agreement Criminal Justice Agency. RECOMMENDED ACTION: Motion to authorize the Mayor and City Clerk to sign the joint powers agreement. POLICY CONSIDERATION: The Criminal Justice Data Communications Network maintained by the MN Bureau of Criminal Apprehension (BCA) provides important systems and tools for our police department and prosecutors office. Does Council wish to authorize renewal of an agreement which will permit continued access to this network? BACKGROUND: Criminal justice agencies throughout Minnesota maintain a cooperative relationship with each other and the Minnesota BCA through the ability to collect and share data through a common repository maintained by the BCA. In St. Louis Park, our police department and city prosecutor have relied upon this relationship for many years to assist in effectively managing and investigating criminal cases. The attached joint powers agreement represents our desire to renew and maintain this cooperative relationship. Through this agreement, we agree to adhere to the requirements and limitations prescribed by the BCA and Minnesota law related to data practices. FINANCIAL OR BUDGET CONSIDERATION: The joint powers agreement identifies the cost of this access to be $510.00 per quarter, and this cost is included in our annual budget. VISION CONSIDERATION: Not Applicable. Attachments: State of Minnesota Joint Powers Agreement Criminal Justice Agency Prepared by: John D. Luse, Chief of Police Approved by: Tom Harmening, City Manager City Council Meeting of June 20, 2011 (Item No. 4h) Subject: State of Minnesota Joint Powers Agreement Criminal Justice Agency Page 2 City Council Meeting of June 20, 2011 (Item No. 4h) Subject: State of Minnesota Joint Powers Agreement Criminal Justice Agency Page 3 City Council Meeting of June 20, 2011 (Item No. 4h) Subject: State of Minnesota Joint Powers Agreement Criminal Justice Agency Page 4 City Council Meeting of June 20, 2011 (Item No. 4h) Subject: State of Minnesota Joint Powers Agreement Criminal Justice Agency Page 5 City Council Meeting of June 20, 2011 (Item No. 4h) Subject: State of Minnesota Joint Powers Agreement Criminal Justice Agency Page 6 City Council Meeting of June 20, 2011 (Item No. 4h) Subject: State of Minnesota Joint Powers Agreement Criminal Justice Agency Page 7 Meeting Date: June 20, 2011 Agenda Item #: 4i Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: City Hall Garage Roof Replacement – Approval of Plans and Specifications, and Authorizing Advertisement for Bids. RECOMMENDED ACTION: Motion to Adopt Resolution accepting this report, establishing and ordering Improvement Project No. 2009-1700 for the replacement of garage roof, approving plans and specifications, and authorizing advertisement for bids. POLICY CONSIDERATION: Does the City Council wish to continue to move forward with this planned project? BACKGROUND: The earth sheltered parking garage on the west side of City Hall was constructed in 1979. After 32 years of service, the original rubber membrane roof has surpassed its’ life expectancy and now allowing water to leak into the parking garage. In order to prevent structural deterioration and water damage within the building, the roof membrane needs to be replaced. The need for this project was previously identified and an evaluation by a consultant resulted in $385,000 being allocated in the City’s Capital Improvement Program (CIP). The work will include:  Removal and stock piling of approximately 18 inches of soil covering approximately 11,000 square feet of roof area;  Removal of existing rubber membrane and insulation;  Installing extruded polystyrene insulation to an average minimum of R16.6 to meet the Minnesota Energy Code;  Installation of a new EPDM rubber membrane and root barrier;  Installation of gravel drainage layer and perimeter drainage system;  Replacement of soil, turf and vegetative plantings; and  Replacement of metal guardrail with a code compliant railing designed to provide improved visual interest and safety. One notable change which will be visible at the completion of the project involves replacement of portions of the turf/grass with environmentally sustainable plantings. Although the 18 inch soil depth limits vegetation choices; perennial grasses and smaller shrubs will be used in various areas as an alternative to turf grass. This will require less maintenance, water, fertilizer, and could serve as a small demonstration area for the community. The selection of plants will be chosen to represent what a resident might want to select for their personal use if interested in providing sustainable landscaping. City Council Meeting of June 20, 2011 (Item No. 4i) Page 2 Subject: City Hall Garage Roof Replacement – Approval Plans & Specs, and Authorize Adv. for Bids A connecting path from City Hall’s west sidewalk to the Minnetonka/Raleigh intersection sidewalk is being proposed as the only bid alternate item. This would improve access for viewing plantings and provide a more visible connection to City Hall. FINANCIAL OR BUDGET CONSIDERATION: This project was planned for and included in the City’s Capital Improvement Program (CIP). The project budget including design and construction is $385,000. Funding source is the Capital Replacement Fund. The project engineer’s construction estimate is approximately $350,000. With estimated design and construction inspection costs of $25,000, the project total is expected to be within the budget allocation. NEXT STEPS AND CONSTRUCTION SCHEDULE: Staff is suggesting the following schedule:  June 20, 2011 – City Council approval of plans and authorization to bid  July 7, 2011 – Advertise bids  July 22, 2011 – Bid opening  August 1, 2011 – City Council to review bid tab report and award contract  August 15, 2011 – Contractor may begin work  September 30, 2011 – Expected completion of project VISION CONSIDERATION: Not applicable. Attachments: Resolution Prepared by: Brian Hoffman, Director of Inspections Approved by: Tom Harmening, City Manager City Council Meeting of June 20, 2011 (Item No. 4i) Page 3 Subject: City Hall Garage Roof Replacement – Approval Plans & Specs, and Authorize Adv. for Bids RESOLUTION NO. 11 –____ RESOLUTION ACCEPTING THE PROJECT REPORT, ESTABLISHING IMPROVMENT PROJECT NO. 2009-1700, APPROVING PLANS AND SPECIFICATIONS, AND AUTHORIZING ADVERTISEMENT FOR BIDS WHEREAS, the City Council of the City of St. Louis Park has received a report related to the City Hall Garage Roof Replacement, City Project No. 2009-1700. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis Park, Minnesota, that: 1. The Project Report regarding Project No. 2009-1700 is hereby accepted. 2. Such improvement as proposed is necessary, cost effective, and feasible as detailed in the Project Report. 3. The proposed project, designated as Project No. 2009-1700 is hereby established and ordered. 4. The plans and specifications for the making of the improvement, as prepared under the direction of the engineer, Krech O’Brien, or designee, are approved. 5. The City Clerk shall prepare and cause to be inserted at least one week in the official newspaper, an advertisement for bids for the making of said improvement under said- approved plans and specifications. The advertisement shall appear no less than ten (10) days prior to the date and time of receipt of bids, and specify the work to be done, state the date and time bids will be received by the City Clerk, and that no bids will be considered unless sealed and filed with the City Clerk and accompanied by a bid bond payable to the City for five (5) percent of the amount of the bid. 6. The Director of Inspections/Facilities or designee, shall report the receipt of bids to the City Council shortly after the letting date. The report shall include a tabulation of the bid results and a recommendation to the City Council. Reviewed for Administration: Adopted by the City Council June 20, 2011 ________________________________ ___________________________________ City Manager Mayor Attest: ________________________________ City Clerk Meeting Date: June 20, 2011 Agenda Item #: 4j Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Final Payment Resolution - Contract 148-10 with Valley Paving, Inc. RECOMMENDED ACTION: Motion to Adopt Resolution authorizing final payment in the amount of $3,178.56 and accepting work for the 2010 MSA Maintenance Mill and Overlay Project with Valley Paving, Inc., City Contract No. 148-10. POLICY CONSIDERATION: Not applicable. BACKGROUND: Two segments of State Aid roadway were identified as problem areas where the City’s street maintenance crew spent considerable effort patching potholes on a reoccurring basis. The problem road segments were on Brookside Avenue from the Minnehaha Creek Bridge to the south city limits, and on Aquila Avenue from W. 36th Street South approximately 450 feet. In an effort to reduce staff time spent patching these areas, construction plans were created to correct these major pavement deficiencies through minor mill and overlay corrections. The city solicited quotes from five contractors for this 2010 MSA Maintenance Mill and Overlay Project. Quotes were received and tabulated on October 8, 2010. The City Manager administratively approved a contract for this project to the Contractor with the lowest quote, Valley Paving, Inc., on October 14, 2010 in the amount of $54,623.42. The Contractor completed this work within the contract time allowed at a final contract cost of $53,886.33 including one change order: Change Order No. 1 amounted to $509.73 for a bituminous density incentive based on the contract specifications approved by Mn/DOT State Aid. There was also a project item underrun amounting to $1,246.82. FINANCIAL OR BUDGET CONSIDERATION: To finance the project, it was decided that State Aid monies would be used. This was a Mn/DOT state Aid approved and funded project. Adequate funds were available in the City’s State Aid construction account for this work. VISION CONSIDERATION: Not applicable. Attachments: Resolution Prepared by: Jim Olson, Engineering Project Manager Reviewed by: Mike Rardin, Public Works Director Approved by: Tom Harmening, City Manager City Council Meeting of June 20, 2011 (Item No. 4j) Page 2 Subject: Final Payment Resolution - Contract 148-10 w/ Valley Paving, Inc. RESOLUTION NO. 11-___ RESOLUTION AUTHORIZING FINAL PAYMENT IN THE AMOUNT OF $3,178.56 AND ACCEPTING THE WORK FOR THE 2010 MSA MAINTENANCE MILL AND OVERAY PROJECT WITH VALLEY PAVING, INC. CONTRACT NO. 148-10 NOW THEREFORE BE IT RESOLVED, by the City Council of the City of St. Louis Park, Minnesota, as follows: 1. Pursuant to a written contract with the City dated October 14, 2010, Valley Paving, Inc. has satisfactorily completed the 2010 MSA Maintenance Mill and Overlay Project, as per Contract No. 148-10. 2. The Director of Public Works has filed his recommendations for final acceptance of the work. 3. The work completed under this contract is accepted and approved. The City Manager is directed to make final payment on the contract, taking the contractor's receipt in full. Original Contract Price $ 54,623.42 Change Order 1 $ 509.73 Underrun $ (1,246.82) Contract Amount $ 53,886.33 Previous Payments $ 50,707.77 Balance Due $ 3,178.56 Reviewed for Administration: Adopted by the City Council June 20, 2011 City Manager Mayor Attest: City Clerk Meeting Date: June 20, 2011 Agenda Item #: 4k Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Resolution to Disburse Excess Sunset Ridge Condominium Housing Improvement Area (HIA) Project Fund Balance to Sunset Ridge Condominium Association. RECOMMENDED ACTION: Motion to approve resolution to disburse excess Sunset Ridge HIA Project Fund Balance of $135,475.27 to the Sunset Ridge Condominium Association’s replacement reserve fund. POLICY CONSIDERATION: Does the Council support Sunset Ridge Condominium Associations’ request to allow excess HIA project funds of $135,425.27 to be deposited into the association’s replacement reserve fund, consistent with the City and Association’s Development Agreement? BACKGROUND: The Sunset Ridge Condominium Association petitioned the City Council in November 2008 to establish the Sunset Ridge Condominium Association Housing Improvement Area (HIA) to facilitate common area improvements to the Sunset Ridge Condominiums located at 2010 – 2260 Ridge Drive. The HIA was established in October 2009, and a Development Agreement between the City and Association was executed in March 2010. The City loaned the Association $3,105,000 to help finance almost $4,000,000 of common area improvements. The average imposed fee for each of the 240 owners is $16,400 at 5.6% interest, with a twenty-year repayment period via real estate taxes. The improvements included replacement of exterior siding, windows and trim on all buildings. Entry doors and trim and patio doors were replaced. Soffits and fascia were replaced. Garages were resided and new garage doors installed. Patios, decks and porches were replaced as needed and water damage was remediated as necessary. Some lighting was replaced along with miscellaneous vents, signs, mail slots. Minor electrical work was required and lock boxes were installed for emergency fire entrance. Construction was substantially completed in fall of 2010, with final spring work completed in 2011. The construction cost came in slightly under budget and resulted in a Project Fund balance of $135,475.27. Use of HIA Project Fund Balance. The use of the Project Fund balance is addressed in the Development Agreement. There are three possible options, all of which require City approval: City Council Meeting of June 20, 2011 (Item No. 4k) Page 2 Subject: Resolution to Disburse Excess Sunset Ridge HIA Project Fund Balance 1. Use funds for additional work defined in the original work scope. 2. Prepay principal due on internal loan. 3. Deposit funds in the Association’s Replacement Reserve Fund for future common area improvements. The Sunset Ridge Association Board discussed the above options and prefers that excess funds be deposited in the Replacement Reserve Fund for future improvements. The Board submitted the attached written request dated May 16, 2011 requesting Council approval of the disbursement of $135,475.27 into the Association’s Replacement Reserve Fund. Council approval is required for the proposed disbursement of the excess funds. FINANCIAL OR BUDGET CONSIDERATION: The project fund has been held by the City and funds have been disbursed for all construction and all soft costs including the City’s administrative fee of $18,700. The disbursement of the excess project funds to Sunset Ridge Condominium Association’s reserve replacement fund has no impact on the City’s budget and will be required to be repaid to the City as a part of the larger loan the City provided to the Association. VISION CONSIDERATION: The City’s HIA loan to Sunset Ridge for housing improvements is consistent with Vision St. Louis Park and the Strategic Directions adopted by the City Council: “St. Louis Park is committed to providing a well-maintained and diverse housing stock”. The HIA tool addresses affordably valued, aging owner-occupied townhouse and condominium housing stock. The proposed improvements specifically address the focus of property maintenance to foster quality housing and community aesthetics. The proposed improvements also preserve affordable single- family home ownership by making the improvements affordable using a low interest long-term loan. Attachments: Resolution Sunset Ridge Condo Association Letter Prepared by: Kathy Larsen, Housing Programs Coordinator Approved by: Tom Harmening, City Manager City Council Meeting of June 20, 2011 (Item No. 4k) Page 3 Subject: Resolution to Disburse Excess Sunset Ridge HIA Project Fund Balance CITY OF ST. LOUIS PARK RESOLUTION NO. 11-____ RESOLUTION APPROVING DISBURSEMENT OF EXCESS PROJECT FUND BALANCE IN THE AMOUNT OF $135,475.27 TO THE SUNSET RIDGE CONDOMINIUM ASSOCIATIONS’ REPLACMENT RESERVE FUND BE IT RESOLVED by the City Council of the City of St. Louis Park as follows: WHEREAS, The City of St. Louis Park ("City") is authorized under Minnesota Statutes, Sections 428A.11 to 428A.21 to establish by ordinance a housing improvement area within which housing improvements are made or constructed and the costs of the improvements are paid in whole or in part from fees imposed within the area; and WHEREAS, by Ordinance No. 2377-99 adopted October 19, 2009, the St. Louis Park City Council (the “Council”) established Sunset Ridge Condominium Association Housing Improvement Area in order to facilitate certain improvements (the “Improvements”) to property known as the Sunset Ridge Condominiums; and WHEREAS, by Resolution No. 09-129 adopted October 19, 2009, the Council imposed housing improvement fees on housing units in the Sunset Ridge Condominium Association Housing Improvement Area in order to finance the Improvements; and WHEREAS, the City and Sunset Ridge Condominium Association (the “Association”) entered into a Development Agreement (the “Agreement”) on March 1, 2010, establishing a Project Fund for the Improvements and providing for the application of any Project Fund balance upon completion of the Improvements; and WHEREAS, The Improvements have been completed and there is an excess balance of $135,475.27 in the Project Fund; and WHEREAS, Section 3.4 (b) of the Agreement provides that the Council by resolution may disburse all or any portion of such excess Project Fund balance to the Association for deposit into the replacement reserve fund maintained by the Association (the “Replacement Reserve Fund”); and WHEREAS, the Association has requested that the excess Project Fund balance be disbursed to the Replacement Reserve Fund pursuant to the Agreement. NOW THEREFORE BE IT RESOLVED by the City Council of the City of St. Louis Park that disbursement of the Sunset Ridge Condominium Association’s excess Project Fund balance of $135,475.27 to the Replacement Reserve Fund maintained by the Association is hereby approved. Approved by the City Council of the City of St. Louis Park this 20th day of June, 2011. Reviewed for Administration: Adopted by the City Council City Manager Mayor Attest: City Clerk City Council Meeting of June 20, 2011 (Item No. 4k) Subject: Resolution to Disburse Excess Sunset Ridge HIA Project Fund Balance Page 4 Meeting Date: June 20, 2011 Agenda Item #: 4l MINUTES St. Louis Park Housing Authority City Hall – Westwood Room Wednesday, May 11, 2011 5:00 p.m. MEMBERS PRESENT: Commissioners Catherine Courtney, Renee DuFour, Trinicia Hill, Suzanne Metzger MEMBERS ABSENT: Commissioner Justin Kaufman STAFF PRESENT: Jane Klesk, Teresa Schlegel, Michele Schnitker 1. Call to Order The meeting was called to order at 5:04 p.m. 2. Approval of Minutes for April, 2011 The Board minutes of April 14, 2011 were unanimously approved with the following amendment to 6.a, second sentence: In 2010 (for FYE 2009) the HA was awarded a three- year HUD ROSS grant in partnership with Vail Place, to fund the coordinator position and program. 3. Hearings – None 4. Reports and Committees – None 5. Unfinished Business – None 6. New Business a. Update 2011 Community Development Block Grant (CDBG) Allocation Ms. Schnitker updated the Commissioners regarding the impact of federal budget revisions to CDBG funding levels, and explained that although a 16% reduction in the funding resulted in reallocation of the funds, the HA’s request to retain full funding of the emergency repair program serving current low income homeowners has been granted. b. Approval to Establish a $50 Minimum Rent Ms. Schnitker stated that staff recommends the HA establish a $50 monthly minimum rent for participants of the Public Housing and Housing Choice Voucher programs. Although the HA may grant exemption for certain financial hardships, it is felt that hardship exemptions will not be granted often. Ms. Schnitker requested Board approval of the $50 minimum rent in order to provide a 30 day notice to program City Council Meeting of June 20, 2011 (Item No. 4l) Page 2 Subject: Housing Authority Meeting Minutes of May 11, 2011 participants, and stated the administrative policy document will be presented at the June Board meeting. Commissioner DuFour moved to approve establishment of a $50 minimum rent for Public Housing and Housing Choice Voucher programs, and Commissioner Metzger seconded the motion. The motion passed 4-0. c. Training and Resources for Individual Long-Term Success (TRAILS) Update Ms. Schnitker explained that the HA was recently notified that it was unsuccessful in securing a HUD renewal Housing Choice Voucher Family Self-Sufficiency (FSS) Coordinator grant for federal FY 2010 (January 1 through December 31, 2011). Ms. Schnitker outlined steps that are being taken until the HA learns if it will receive the Public Housing FSS grant, but mentioned that the program will need to be reduced or may need to be eliminated. Meanwhile the HA continues to explore options for providing Coordinator services and seeking other service providers, partnering with another HA, or creating an in-house model with existing staff. Commissioner DuFour requested that staff bring the status of all current participants of the TRAILS program to the next Board meeting. d. 7th Annual St. Louis Park Home Remodeling Tour Ms. Schnitker gave a brief explanation of the 7th Annual St. Louis Park Home Remodeling Tour which was held Sunday, May 1st. The tour was once again a success, with between 396 to 500 adult visitors per each of the four participating homes. 7. Communications from Executive Director a. Claims List – May, 2011 b. Communications 1. Monthly Report – May, 2011 2. Wayside Project Based Voucher Update – Verbal Report 8. Other 9. Adjournment Commissioner Metzger moved to adjourn the meeting, and Commissioner Hill seconded the motion. The motion passed 4-0. The meeting adjourned at 5:48 p.m. Respectfully submitted, _________________________ Renee DuFour, Secretary Meeting Date: June 20, 2011 Agenda Item #: 4m FIRE CIVIL SERVICE COMMISSION MINUTES February 7, 2011 – 8:30 a.m. FIRE CONFERENCE ROOM, 1ST FLOOR CITY HALL 1) The meeting was called to order at 8:35 a.m. by Commissioner Lee. 2) In attendance were Commissioners William MacMillan, David Lee, and Marjorie Douville. Also present were Ali Fosse, Human Resources Coordinator/Staff Liaison; Luke Stemmer, Fire Chief; Eric Bakken, President Local 993; and Mark Windschitl, Mike Dobesh, and Cary Smith, Assistant Chiefs. 3) Commissioner MacMillan was named President of the Commission in accordance with state statute. 4) A motion was made by Commissioner Lee, seconded by President MacMillan, to appoint Commissioner Douville as Secretary of the Commission. Motion carried unanimously. 5) A motion was made by Commissioner Lee, seconded by Commissioner Douville, to approve the minutes from the July 14, 2010 meeting. Motion carried unanimously. 6) Chief Stemmer presented his Annual Report (attached) on activities in the Fire Department for 2010. General discussion followed the Chief’s report. 7) There is currently a vacancy for the position of Firefighter, and only two names from the current eligibility roster are certified by the Commission for employment. The next candidate on the list, Andrew Chandler II, has declined certification. A motion was made by Commissioner Lee, seconded by Commissioner Douville, to certify the next name on the eligibility roster (David Jensen). Motion carried unanimously. 8) Assistant Chief Dobesh presented the recommended recruitment process for the position of Firefighter. There are changes recommended for this year’s process that are designed to better identify successful job related characteristics of candidates. Instead of two interview panels, it is recommended that candidates go through one interview panel and one oral presentation. The oral presentation is similar to what new Firefighters will be required to do on the job on a regular basis. A motion was made by Commissioner Lee, seconded by Commissioner Douville, to approve the Firefighter recruitment process as recommended. Commissioners asked Union President Bakken if the union was on board with the process and Union President Bakken responded affirmatively. Motion carried unanimously. 9) Assistant Chief Dobesh presented the recommended promotional process for the position of Fire Captain. No changes from the 2009 process are recommended. This process is also similar to the Fire Lieutenant process that is completed in even years, but set to the Fire Officer 2 standard. A motion was made by Commissioner Lee, seconded by City Council Meeting of June 20, 2011 (Item 4m) Page 2 Subject: Fire Civil Service Commission Minutes of February 7, 2011 Commissioner Douville, to approve the Fire Captain promotional process as recommended. Motion carried unanimously. 10) In other business, Chief Stemmer notified the Commission that due to open meeting laws, we could not have more than one Commissioner on an interview or rating panel at a time. Chief Stemmer also provided an update on the antique fire truck, we are awaiting parts. President MacMillan stated that some businesspeople in SLP were interested in starting a “Friends of the Fire Department” fund to raise money for the department to purchase equipment. Staff Liaison Ali Fosse stated she would start inquiring with the Finance department on how an arrangement like that could work. 11) The Commission adjourned at 9:26 a.m. Respectfully submitted, Ali Fosse City Staff Liaison to the Fire Civil Service Commission City Council Meeting of June 20, 2011 (Item 4m) Page 3 Subject: Fire Civil Service Commission Minutes of February 7, 2011 Fire Civil Service Commission Report Luke Stemmer: Fire Chief I. Introduction I would like to share with the Commission the following report of the Fire Department’s activities in FY 2010. II. Fire Statistics 2010 2005 2006 2007 2008 2009 2010 Structure Fires 48 83 61 61 96 57 Other Fires 60 58 71 46 68 37 Rescue/Emergency Medical 2,741 3,032 2,959 3,200 3140 3206 False Alarms 312 322 314 293 270 325 Mutual Aid Given 54 61 62 67 64 76 Mutual Aid Received * 25* 29* 26* 27* 22* 36* HCFIT Response (Aid Given) N/A 4 8 1 9 N/A Hazmat Responses 60 74 76 77 77 85 Other Hazardous Responses 118 80 111 66 57 108 All Other Responses 579 540 619 654 657 578 Total 3,970 4,252 4,273 4,464 4429 4472 * Mutual Aid Received number is not to be included in Total III. Major Fires/Incidents in 2010 February 14, 2010 – 8300 31st St W Reported as a general fire alarm sounding in an apartment building. While en-route, dispatch advised that one caller with a language barrier reported a fire or fire alarm. Then the dispatcher advised of several callers reporting smoke and fire in a southeast apartment on the first floor. Ladder #1 arrived and found smoke coming from a window on the D side of the 1st floor of the building. Capt. #21 assumed command and called for a full 1st alarm assignment. E-2 was told to drive up by the main door and we laid 200' of 1 3/4" line and carried a bundle to apartment #111. Both drivers laid 200' of 5" supply line to a hydrant to the east and supplied E-2 with water. Ladder #1 crew and the Lt #25 were on the pre-connected line and found a kitchen fire and extinguished it, completed a primary search, opened a window to ventilate and then checked for extension and overhauled. We shut off the circuit breaker for the stove and oven. Ladder #1 driver assessed the female occupant who had gone to apartment #111 for help, monitored her O2 sat. at 90%, started her on O2 per mask and led her out to the ambulance. She was transported by the HCMC medics. Edina was ventilation division, Hopkins assisted with overhaul. Hopkins Chief #1 investigated the fire and took pictures. The fire started on the stove and then had extended to the cabinets. The St. Louis Park Fire Department February 7, 2011 City Council Meeting of June 20, 2011 (Item 4m) Page 4 Subject: Fire Civil Service Commission Minutes of February 7, 2011 building was turned over to the Head Manager after he was told to have a service company restore the fire alarm and was shown the fire apartment. Damage was estimated at $60,000 March 4, 2010 – 3317 Texas Ave S Call for house fire. PD arrived and reported fully involved and all occupants out. Arrived to find a fully involved room and contents on the second floor expansion dormer. Attack and back-up lines were pulled and water supply established. An attack from side A commenced just as fire began spreading through the upstairs hallway. Fire was knocked down with salvage and overhaul in coordination with investigation followed. The fire resulted in the room of origin being completely gutted with heavy damage to the hallway and contents of the north upstairs bedroom. The main level sustained only smoke and water damage. The fire remains under investigation at the time of report. Damage was estimated at $102,000. April 14, 2010 – 2612 Georgia Ave S with 3 exposures Reported by a neighbor as a fully involved detached garage fire across the alley. Dispatch toned out a General Alarm and filled the first alarm assignment. We arrived and found the garage fully involved with exposures starting up. E-2 backed down the alley from 26th Street and laid 150' of 2 1/2" line and the Blitz Nozzle to the garage. Lt. 125 assumed command and switched to Fire Ground #4 on the radio. The hose for the Blitz Nozzle melted through from the radiant heat so we laid the 2 1/2" pre-connect from E-2 as well. E-1 crew arrived and helped us man the line and attack the fire and laid the supply line to E-2. Capt. #21 assumed command. The fire was knocked down using the one 2 1/2" line and foam and exposures were cooled down as well. Golden Valley arrived and laid 150' of 1 3/4" line and cooled exposures and knocked down hot spots and flare ups from the garage. Edina arrived and was cleared. R-1 arrived and was cleared. E-4 crew stood-by and then helped us pick up all the hose and tools. The exposures were two garages across the alley that started on fire from the radiant heat, and the house at the original address that had melted siding from radiant heat. Utilities were notified because of the fire and possible damage to their lines which ran down the alley. The fire was investigated by A/C F/M Smith and two other investigators. See their reports for more information. Damage was estimated at $75,000. July 5, 2010 – 3533 Aquila Ave S Call for a fire in a bedroom with one occupant burned. Fire found a one story duplex with nothing showing, all occupants were out of the building. A 63 year old female (Rose Herron) was found sitting on the front steps with 2nd and 3rd degree burns over 65% of her body as an initial estimate. Fire gave her oxygen and covered the burns with a sterile blanket. She was transported to HCMC with one firefighter riding along. A 40 year old male (Roger Phillips) was also sitting in front of the house suffering from smoke inhalation. He was given oxygen. The fire was in the rear NE bedroom and had been put out with a dry-chem extinguisher by Roger Phillips. Fire confirmed that the fire was out and cancelled mutual aid companies. Rose's daughter, Patrice Herron - 42, stated that she heard the smoke alarm going off in her mother's room. The door was closed and when she went in, she found Rose sitting on the edge of the bed with her clothes on fire. Patrice attempted to pull the burning clothes off. Roger and Patrice's 17 year old nephew took Rose out of the house. Roger then returned with the extinguisher and put out the fire which had spread to the mattress. Rose stated that she had used a lighter to burn off a loose thread on her City Council Meeting of June 20, 2011 (Item 4m) Page 5 Subject: Fire Civil Service Commission Minutes of February 7, 2011 clothing. The thread dropped down and started her clothing and the bed on fire. Rose was recovering from a stroke and used a wheelchair. Patrice and Roger were evaluated by medics and not transported. Fire ventilated the unit and removed the mattress and box spring from the house. Damage was confined to the bedroom. Fire checked the air quality of the unit and turned it over to the occupants. Rose Herron passed away a few weeks after the fire. Damage was estimated at $1,000. November 13, 2010 – 5812 26th St W Reported as a townhome next door on fire. While en-route police advised heavy smoke and fire coming out of the West side of the structure. Then they advised that everyone was reported out of the building. Blocks away from the scene smoke was banked down to the ground. Ladder #1 arrived, assumed command and laid a 2 1/2" to the West side of the building and knocked the fire down from the exterior. Engine #2 arrived and assisted on the 2 1/2" and in hooking up the supply line and in laying (2) 1 3/4" lines to the front doors of the townhome's. Capt. #21 called for a 2nd alarm to be toned out. Crews manned the (2) 1 3/4" lines after the 2 1/2" was shut down and entered and checked for extension in the fire unit and in the neighboring units. Chief #1 arrived and assumed command. Minimal overhaul was done to give the investigation team time to get in and take pictures. The Hennepin County Investigation team was called in and Red Cross was notified. Overhaul was then completed and a board up company was called in. After investigation, A/C#4 stated that the probable cause was careless smoking. Damage was estimated at $325,000. November 25, 2010 – 1320 Independence Ave S Call of a grill on fire inside a detached garage. Arriving and finding the garage and a 2007 Lincoln auto inside totally involved. Crews used hand lines to extinguish the fire and protect the house exposure. The owner said that he was using a smoker and put the cool ashes into a trash can inside the garage and closed the door. Later he saw smoke coming from the garage. He opened the door and backed one vehicle out of the garage and could not get to the other out. The contents of the garage were the car, a gas grill, snow blower, lawn mower, bikes, golf clubs and lawn furniture. Damage was estimated at $55,000. III. Fire Prevention Bureau Fire Protection Permits: 2008 2009 2010 Permits Issued 220 177 224 Permit Valuation $2,445,439 $2,351,624 $1,454,498 Permit Fees $52,838 $49,859 $37,936 Crews continue to do company inspections of all businesses. In 2010 the fire department conducted 687 permit inspections and company inspections/re-inspections. These walk through inspections allow them to familiarize themselves with the structure while doing code enforcement. We are scheduled to get through every business once every three years. City Council Meeting of June 20, 2011 (Item 4m) Page 6 Subject: Fire Civil Service Commission Minutes of February 7, 2011 Recreational Burning Permits The Fire Department has heavily marketed the need for recreational fire permits to residents. Starting back in 2009, each person who obtained a permit was thoroughly educated on the rules and received an additional piece of literature on the do’s and don’ts of recreational fires. Complaints have dramatically decreased. Year 2007 2008 2009 2010 Permits Issued 313 470 549 670 Complaints N/A 68 63 31 lV. Fire Department Technology/Equipment We are setting up three new computers for the Fire Department. These computers will use the mobile CAD (to interface with dispatch) and the FireHouse mobile suite. We are still working with Firehouse CAD Monitor to make report writing easier. We are scheduled to move to Motorola Premier One later this summer and want to have the three computers operational at the time of the change. Additionally, we have established a video communication link between the stations, using Skype. This has been used successfully for training events between the stations. V. Fire Department Training In 2011 the FD will focus their training time on Blue Card. The Great Lakes Division of the IAFC and the SLPFD gave AC Dobesh the opportunity to become a certified Blue Card Instructor. Blue Card is an ISFAC certification for Incident Commanders of type 4 and 5 incidents. The entire department began the program late in 2010 and is going through the 50 hours of on-line instruction at this time. There is an additional 24 hours of classroom/lab training that will be completed later this year. VI. Mutual Aid We are doing automatic mutual aid/auto aid with five cities: Edina, Hopkins, Golden Valley, Plymouth and Minnetonka. This program continues to be successful by front loading our fires personnel and equipment. To quote a famous firefighter we “Go ugly early.” 2005 2006 2007 2008 2009 2010 Mutual Aid Given 54 61 62 67 64 76 Mutual Aid Received * 25* 29* 26* 27* 22* 36 VII. Staffing In 2010 Firefighter Tammy Nielsen resigned. Andy Willenbring from St. Louis Park Dispatch was hired as a Firefighter. In 2010, the Lieutenant’s list process was conducted and certified by the Fire Civil Service Commission. In 2010, Paid-On-Call numbers started out at 17, which is seven (7) below our budgeted strength. Back in 2009 a Paid On Call Firefighter list was established and in 2010, the City approved bringing on additional Paid on Call Firefighters. We hired six (6) new Paid on Call Firefighters and they completed Firefighter 1 training by year end. One previously hired Paid on Call Firefighter resigned at the end of 2010. City Council Meeting of June 20, 2011 (Item 4m) Page 7 Subject: Fire Civil Service Commission Minutes of February 7, 2011 VIII. Programs The File of Life program which was launched in June, 2007 is still a very popular program. In 2010, volunteers from Open Circle Adult Day Care in Hopkins assembled over 10,000 kits. We will continue to market this program through the city website, Park Perspectives, neighborhood groups and various other groups and organizations, fire events and apartment/condo communities. There is no fee for residents to obtain these kits. This program was established to help Police and First Responders to provide service when a person may not be able to communicate effectively due to a medical reason or personal injury. The kit includes a magnetized refrigerator folder and an information card to indicate health problems, medications, allergies, emergency contacts, etc Our Child Car Seat Safety Program continues to be in high demand by both residents and non-residents. We conduct inspections once per week for several hours. We still require pre-payment of car seat appointments via credit card and use the city’s secure credit card line to handle the transactions. This has virtually eliminated “no shows” for appointments, which was a big problem previously (approximately 40% did not show up for their appointment). The fees are $25.00 for the first car seat or base and $10.00 for each subsequent car seat or base. Car Seat Inspections Year 2007 2008 2009 2010 Seat Inspections 106 100 250 205 Fees $2,275 $2,340 $5,064 $4,250 Although not a program the Fire Department continues to provide training for city employees in CPR, First Aid, and Right to Know. IX. Stations We are finishing up the design development stage of the process, which means that everything is done and we are preparing to go out for bid. One more trip to the Council for approval of final cost estimates and we should be going out for bid the first part of April. We will have to hope that Mother Nature is kind to us, so the snow melts and the road restrictions lift so we can get started this spring as early as possible. Our plan is still to build both stations at the same time, and once started, we hope to have both completed by July of 2012. With the completion of the Municipal Service Center, we have been working to determine our space needs as we turn it into our new Station One. We are looking at some used mobile homes to move on site and use as living quarters for a two person crew. The plan is to flip flop the stations, putting the larger crew into Station 2. Packing has commenced with a move out date being set for and the first week in April. Just like any house, we are going through a forty year of accumulation of stuff that, in some cases, hasn’t been seen in that many years. With Kraus Anderson on board as the construction manager, the city now becomes the contractor and we estimate that around 25 different contracts will be let for the project. We will make sure the Commission is notified of the ground breaking ceremony when we figure out when that is. Meeting Date: June 20, 2011 Agenda Item #: 4n Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Vendor Claims. RECOMMENDED ACTION: Motion to accept for filing Vendor Claims for the period May 28, 2011 through June 10, 2011. POLICY CONSIDERATION: Not applicable. BACKGROUND: The Finance Department prepares this report on a monthly basis for Council’s review. FINANCIAL OR BUDGET CONSIDERATION: None. VISION CONSIDERATION: Not applicable. Attachments: Vendor Claims Prepared by: Connie Neubeck, Account Clerk 6/15/2011CITY OF ST LOUIS PARK 6:50:59R55CKSUM LOG23000VO 1Page -Council Check Summary 6/10/2011 -5/28/2011 Vendor AmountBusiness Unit Object 90.00INSPECTIONS G & A TRAINING10,000 LAKES CHAPTER 90.00 45.06STORM WATER UTILITY G&A OTHER IMPROVEMENT SERVICEAAA LAMBERTS LANDSCAPE PRODUCT 45.06 3,192.00H.V.A.C. EQUIP. MTCE BUILDING MTCE SERVICEALLIANCE MECH SRVCS INC 3,192.00 570.45PATCHING-PERMANENT OTHER IMPROVEMENT SUPPLIESALLIED BLACKTOP 570.45 21.69-PARK AND RECREATION BALANCE SH DUE TO OTHER GOVTSALLIED PRODUCTS CORP 337.16VEHICLE MAINTENANCE G&A GENERAL SUPPLIES 17.18-WATER UTILITY BALANCE SHEET DUE TO OTHER GOVTS 267.16WATER UTILITY G&A GENERAL SUPPLIES 565.45 55.58GENERAL BUILDING MAINTENANCE OPERATIONAL SUPPLIESAMERIPRIDE LINEN & APPAREL SER 68.78PUBLIC WORKS OPS G & A OPERATIONAL SUPPLIES 43.56PARK MAINTENANCE G & A OPERATIONAL SUPPLIES 124.49ENTERPRISE G & A GENERAL SUPPLIES 48.95VEHICLE MAINTENANCE G&A OPERATIONAL SUPPLIES 28.21WATER UTILITY G&A OPERATIONAL SUPPLIES 28.21SEWER UTILITY G&A OPERATIONAL SUPPLIES 5.12STORM WATER UTILITY G&A OPERATIONAL SUPPLIES 402.90 2,712.75SUPPORT SERVICES G&A OFFICE SUPPLIESANCHOR PAPER CO 2,712.75 3.92-GO BONDS-FIRE STATIONS BAL S DUE TO OTHER GOVTSANCOM COMMUNICATIONS INC 60.92GO BONDS-FIRE STATIONS G&A BUILDINGS & STRUCTURES 57.00 437.15GENERAL CUSTODIAL DUTIES CLEANING/WASTE REMOVAL SUPPLYARAMARK UNIFORM CORP ACCTS 437.15 79.45OPERATIONSOPERATIONAL SUPPLIESASPEN MILLS 79.45 34.09COMMUNICATIONS/GV REIMBURSEABL TELEPHONEAT&T City Council Meeting of June 20, 2011 (Item No. 4n) Subject: Vendor Claims Page 2 6/15/2011CITY OF ST LOUIS PARK 6:50:59R55CKSUM LOG23000VO 2Page -Council Check Summary 6/10/2011 -5/28/2011 Vendor AmountBusiness Unit Object 34.09 2,803.97TREE REPLACEMENT TREE REPLACEMENTBACHMANS 2,803.97 36.48WATER UTILITY G&A GENERAL CUSTOMERSBARTUS, MICHAEL 36.48 14.92ENGINEERING G & A OPERATIONAL SUPPLIESBATTERIES PLUS 53.78WATER UTILITY G&A GENERAL SUPPLIES 68.70 700.00SUPPORT SERVICES TRAININGBCA CJTE 700.00 207.28-PARK AND RECREATION BALANCE SH DUE TO OTHER GOVTSBEACON ATHLETICS 3,222.28PARK EQUIPMENT MAINTENANCE OTHER IMPROVEMENT SUPPLIES 3,015.00 173.95BUILDING MAINTENANCE GENERAL SUPPLIESBECKER ARENA PRODUCTS 173.95 250.45DARE PROGRAM GENERAL PROFESSIONAL SERVICESBEEKS PIZZA 250.45 225.00MOVE-UP PROGRAM OTHER CONTRACTUAL SERVICESBERGFORD ARCHITECTURE, JOHN 225.00 80.58PATCHING-PERMANENT OFFICE SUPPLIESBERTELSON OFFICE PRODUCTS 80.58 72.67PARK AND RECREATION BALANCE SH INVENTORYBG AUTOMOTIVE OF MINNESOTA 72.67 37.00WATER UTILITY G&A GENERAL CUSTOMERSBLACK RIVER BLUFF PROPERTIES 37.00 500.00NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICESBLACKSTONE NEIGHBORHOOD ASSN 500.00 602.87POLICE G & A OPERATIONAL SUPPLIESBOUND TREE MEDICAL, LLC 602.87 City Council Meeting of June 20, 2011 (Item No. 4n) Subject: Vendor Claims Page 3 6/15/2011CITY OF ST LOUIS PARK 6:50:59R55CKSUM LOG23000VO 3Page -Council Check Summary 6/10/2011 -5/28/2011 Vendor AmountBusiness Unit Object 90.00GREEN REMODELING PROGRAM OTHER CONTRACTUAL SERVICESBUNGERT, PATRICIA 90.00 500.00WATER UTILITY G&A LICENSESCANADIAN PACIFIC RAILWAY 500.00 1,118.98IT G & A EQUIPMENT MTCE SERVICECARTRIDGE CARE 1,118.98 7,723.48TECHNOLOGY REPLACEMENT OFFICE EQUIPMENTCDW GOVERNMENT INC 7,723.48 4,267.05DISCOUNT LOAN PROGRAM OTHER CONTRACTUAL SERVICESCENTER ENERGY & ENVIRONMENT 1,804.13GREEN REMODELING PROGRAM OTHER CONTRACTUAL SERVICES 1,440.00MOVE-UP PROGRAM OTHER CONTRACTUAL SERVICES 25,000.00TRANSFORMATION LOAN OTHER CONTRACTUAL SERVICES 32,511.18 10,166.25EMPLOYEE FLEXIBLE SPENDING B/S OTHER RETIREMENTCENTRAL PENSION FUND 10,166.25 1,042.62AQUATIC PARK MAINTENANCE BUILDING MTCE SERVICECERTIFIED PLUMBING INC 1,042.62 18.64WATER UTILITY G&A GENERAL CUSTOMERSCHATMAN, CANDACE 18.64 230.00ADMINISTRATION G & A SEMINARS/CONFERENCES/PRESENTATCITIZENS INDEPENDENT BANK 24.89ADMINISTRATION G & A MEETING EXPENSE 94.06ASSESSING G & A OFFICE SUPPLIES 38.00COMM DEV PLANNING G & A TRAINING 48.22ACTIVE COMMUNITY PLANNING HENNEPIN COUNTY 751.64OPERATIONSGENERAL SUPPLIES 285.63OPERATIONSFIRE PREVENTION SUPPLIES 8.71OPERATIONSOPERATIONAL SUPPLIES 27.01OPERATIONSCLEANING/WASTE REMOVAL SUPPLY 429.01OPERATIONSTRAINING 39.90INSPECTIONS G & A GENERAL SUPPLIES 125.00INSPECTIONS G & A TRAINING 883.86PUBLIC WORKS G & A OPERATIONAL SUPPLIES 495.00PUBLIC WORKS G & A SEMINARS/CONFERENCES/PRESENTAT City Council Meeting of June 20, 2011 (Item No. 4n) Subject: Vendor Claims Page 4 6/15/2011CITY OF ST LOUIS PARK 6:50:59R55CKSUM LOG23000VO 4Page -Council Check Summary 6/10/2011 -5/28/2011 Vendor AmountBusiness Unit Object 124.12WESTWOOD G & A GENERAL SUPPLIES 300.00MOVE-UP PROGRAM OTHER CONTRACTUAL SERVICES 71.35TECHNOLOGY REPLACEMENT OFFICE EQUIPMENT 3,976.40 14,133.85ADMINISTRATION G & A LEGAL SERVICESCOLICH & ASSOCIATES 14,133.85 159.95IT G & A DATACOMMUNICATIONSCOMCAST 159.95 501.24POLICE G & A OPERATIONAL SUPPLIESCOMPAR INC 501.24 2,450.00UNINSURED LOSS G&A UNINSURED LOSSCONCRETE ETC INC 2,450.00 1,325.00-PARK IMPROVE BALANCE SHEET RETAINED PERCENTAGECOOL AIR MECHANICAL INC 26,500.00PARK IMPROVE CAPITAL PROJECT BUILDINGS & STRUCTURES 25,175.00 105.92NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICESCOX, COLIN 105.92 298.18NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICESCREEKSIDE NEIGHBORHOOD ASSOC 298.18 100.21POLICE G & A SUBSISTENCE SUPPLIESCUB FOODS 100.21 19,936.47WATER UTILITY G&A OTHER IMPROVEMENT SUPPLIESDAKOTA SUPPLY GROUP 19,936.47 216.00OPERATIONSFIRE PREVENTION SUPPLIESDE PAUL LETTERING 517.50OPERATIONSOPERATIONAL SUPPLIES 733.50 2,887.25INSPECTIONS G & A DUE TO OTHER GOVTSDEPT LABOR & INDUSTRY 2,887.25 91.58ROUTINE MAINTENANCE OTHER IMPROVEMENT SUPPLIESDIAMOND VOGEL 139.60PAINTINGEQUIPMENT PARTS City Council Meeting of June 20, 2011 (Item No. 4n) Subject: Vendor Claims Page 5 6/15/2011CITY OF ST LOUIS PARK 6:50:59R55CKSUM LOG23000VO 5Page -Council Check Summary 6/10/2011 -5/28/2011 Vendor AmountBusiness Unit Object 231.18 16.09POLICE G & A CLEANING/WASTE REMOVAL SERVICEDIERSEN, TRAVAS 16.09 2,000.00PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICESDJ ELECTRIC SERVICES INC 2,000.00 10,364.50GO BONDS-FIRE STATIONS G&A BUILDINGS & STRUCTURESDLR GROUP KKE 10,364.50 1,560.07SUPPORT SERVICES G&A POSTAGEDO-GOOD.BIZ INC 1,560.07 5,188.75WATER UTILITY G&A OTHER IMPROVEMENT SERVICEDRYDEN EXCAVATING INC 5,188.75 91.00ERUTRAININGEDEN PRAIRIE POLICE DEPT 91.00 34.85WATER UTILITY G&A GENERAL CUSTOMERSEDINA REALTY TITLE 34.85 475.00WESTWOOD VILLAS HIA OTHER CONTRACTUAL SERVICESEHLERS & ASSOCIATES INC 2,000.001999 GO IMPROVE BONDS G&A OTHER CONTRACTUAL SERVICES 2,475.00 1,881.89INSPECTIONS G & A BUILDINGEJIMADU PROPERTIES 1,881.89 102.77PUBLIC WORKS G & A OPERATIONAL SUPPLIESELLINGSON, JUDY 102.77 8,608.56PARK AND RECREATION BALANCE SH INVENTORYEMERGENCY AUTOMOTIVE TECHNOLOG 8,608.56 34.66WATER UTILITY G&A GENERAL CUSTOMERSENTITLE 34.66 30.00YOUTH PROGRAMS PROGRAM REVENUEERLANDSON, LAURA 30.00 City Council Meeting of June 20, 2011 (Item No. 4n) Subject: Vendor Claims Page 6 6/15/2011CITY OF ST LOUIS PARK 6:50:59R55CKSUM LOG23000VO 6Page -Council Check Summary 6/10/2011 -5/28/2011 Vendor AmountBusiness Unit Object 434.50PARK AND RECREATION BALANCE SH INVENTORYFACTORY MOTOR PARTS CO 434.50 12.13POLICE G & A POSTAGEFEDEX 12.13 200.00NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICESFLANNIGAN, JANE 200.00 36.00ORGANIZED REC G & A GENERAL SUPPLIESFLOYD TOTAL SECURITY 193.48OAK HILL SPLASH PAD GENERAL SUPPLIES 110.00WARMING HOUSES GENERAL SUPPLIES 110.00CONCESSIONSGENERAL SUPPLIES 449.48 6,484.38GENERAL REPAIR EQUIPMENT MTCE SERVICEFORKLIFTS OF MN INC. 6,484.38 6,782.81-PARK IMPROVE BALANCE SHEET RETAINED PERCENTAGEFRIEDGES LANDSCAPING INC 135,656.36PARK IMPROVE CAPITAL PROJECT IMPROVEMENTS OTHER THAN BUILDI 128,873.55 574.00SOFTBALLOTHER CONTRACTUAL SERVICESFRIES, JAMES 574.00 5,503.60STORM WATER UTILITY G&A OTHER IMPROVEMENT SERVICEG L CONTRACTING INC 5,503.60 996.00GARAGE MTCE BLDG/STRUCTURE SUPPLIESGARAGE DOOR STORE 996.00 2,500.00ESCROWSPMC ESCROWGOLD, AMY 2,500.00 1,415.20WATER UTILITY G&A OTHER IMPROVEMENT SERVICEGOPHER STATE ONE-CALL INC 1,415.20 2,610.00PARK AND RECREATION BALANCE SH INVENTORYGRAFIX SHOPPE 2,610.00 30.00YOUTH PROGRAMS PROGRAM REVENUEGRAGE, ANDREA 30.00 City Council Meeting of June 20, 2011 (Item No. 4n) Subject: Vendor Claims Page 7 6/15/2011CITY OF ST LOUIS PARK 6:50:59R55CKSUM LOG23000VO 7Page -Council Check Summary 6/10/2011 -5/28/2011 Vendor AmountBusiness Unit Object 243.13BUILDING MAINTENANCE BLDG/STRUCTURE SUPPLIESGRAINGER INC, WW 243.13 990.30IRRIGATION MAINTENANCE OTHER CONTRACTUAL SERVICESGREEN ACRES SPRINKLER CO 990.30 306.00SOFTBALLOTHER CONTRACTUAL SERVICESHAMILTON, MIKE 306.00 5,956.20TECHNOLOGY REPLACEMENT OFFICE EQUIPMENTHANSEN INFORMATION TECH 5,956.20 620.00CONDITIONAL USE PERMITS ZONING/SUBDIVISIONHANSORD AGENCY 620.00 3,667.79AQUATIC PARK MAINTENANCE GENERAL SUPPLIESHAWKINS INC 3,249.93WATER UTILITY G&A OPERATIONAL SUPPLIES 6,917.72 113.56ROUTINE MAINTENANCE GENERAL SUPPLIESHEDBERG AGGREGATES 113.56 438.00SOFTBALLOTHER CONTRACTUAL SERVICESHENDERSON, TRACY 438.00 19,960.29CDBG BALANCE SHEET DUE TO OTHER GOVTSHENNEPIN COUNTY 19,960.29 534.38IT G & A COMPUTER SERVICESHENNEPIN COUNTY INFO TECH 534.38 600.00POLICE G & A SUBSISTENCE SERVICEHENNEPIN COUNTY SHERIFF 600.00 1,350.00POLICE G & A SUBSISTENCE SERVICEHENNEPIN COUNTY TREASURER 1,350.00 35.00GREEN REMODELING PROGRAM OTHER CONTRACTUAL SERVICESHESSIAN, JAMES 35.00 721.60WATER UTILITY G&A OTHER IMPROVEMENT SERVICEHIGHVIEW PLUMBING INC City Council Meeting of June 20, 2011 (Item No. 4n) Subject: Vendor Claims Page 8 6/15/2011CITY OF ST LOUIS PARK 6:50:59R55CKSUM LOG23000VO 8Page -Council Check Summary 6/10/2011 -5/28/2011 Vendor AmountBusiness Unit Object 721.60 50.00POLICE G & A OPERATIONAL SUPPLIESHOIGAARDS 50.00 7.82PATCHING-PERMANENT EQUIPMENT PARTSHOME DEPOT CREDIT SERVICES 53.22ROUTINE MAINTENANCE OTHER IMPROVEMENT SUPPLIES 65.44BEAUTIFICATION / FLOWERS LANDSCAPING MATERIALS 126.48 1.59GENERAL BUILDING MAINTENANCE GENERAL SUPPLIESHOME HARDWARE 33.13BUILDING MAINTENANCE GENERAL SUPPLIES 34.72 408.00SOFTBALLOTHER CONTRACTUAL SERVICESHOWES, JEFFREY 408.00 50.00VOLLEYBALLOTHER CONTRACTUAL SERVICESHOWES, KRISTINE 101.50SOFTBALLOTHER CONTRACTUAL SERVICES 151.50 600.00IT G & A COMPUTER SERVICESHRGREEN 600.00 40.92PARK AND RECREATION BALANCE SH INVENTORYI-STATE TRUCK CENTER 40.92 2,953.21IT G & A EQUIPMENT MTCE SERVICEIKON OFFICE SOLUTIONS 2,953.21 518.93SPLASH PAD MAINT - Oak Hill Pk GENERAL SUPPLIESINDELCO 518.93 272.53TREE MAINTENANCE OTHER IMPROVEMENT SUPPLIESINDEPENDENT BLACK DIRT CO 272.53 2,959.64SEWER UTILITY G&A EQUIPMENT PARTSINFRASTRUCTURE TECH INC 2,959.64 1,563.41ADMINISTRATION G & A GENERAL PROFESSIONAL SERVICESIRON MOUNTAIN 1,563.41 City Council Meeting of June 20, 2011 (Item No. 4n) Subject: Vendor Claims Page 9 6/15/2011CITY OF ST LOUIS PARK 6:50:59R55CKSUM LOG23000VO 9Page -Council Check Summary 6/10/2011 -5/28/2011 Vendor AmountBusiness Unit Object 32.00YOUTH PROGRAMS PROGRAM REVENUEJAU, LINA 32.00 225.00MOVE-UP PROGRAM OTHER CONTRACTUAL SERVICESJDA DESIGN ARCHITECTS 225.00 85.04IRRIGATION MAINTENANCE GENERAL SUPPLIESJOHN DEERE LANDSCAPES/LESCO 85.04 50.38WATER UTILITY G&A GENERAL CUSTOMERSJOHNSON, DEREK 50.38 3,445.00NEIGHBORHOOD PUBLIC ART OTHER CONTRACTUAL SERVICESKANDIKO, GEORGIA 3,445.00 276.92EMPLOYEE FLEXIBLE SPENDING B/S WAGE GARNISHMENTSKELLER, JASMINE Z 276.92 80.00ESCROWSGRECO DEVELOP/WOODDALE POINTEKENNEDY & GRAVEN 594.00WESTWOOD VILLAS HIA LEGAL SERVICES 674.00 7,500.00ESCROWSPMC ESCROWKESELEY, TERRY 38.60INSPECTIONS G & A BUILDING 7,538.60 200.00GREEN REMODELING PROGRAM OTHER CONTRACTUAL SERVICESKOCH, JOHN 200.00 255.00SOFTBALLOTHER CONTRACTUAL SERVICESKUBES, JON 255.00 5,020.99POLICE G & A POLICE EQUIPMENTKUSTOM SIGNALS INC 5,020.99 2,039.77OPERATIONSREPAIRSL P MOTORS INC 2,039.77 139.58PARK AND RECREATION BALANCE SH INVENTORYLANO EQUIPMENT INC 139.58 200.00GREEN REMODELING PROGRAM OTHER CONTRACTUAL SERVICESLARSON, KARLA City Council Meeting of June 20, 2011 (Item No. 4n) Subject: Vendor Claims Page 10 6/15/2011CITY OF ST LOUIS PARK 6:50:59R55CKSUM LOG23000VO 10Page -Council Check Summary 6/10/2011 -5/28/2011 Vendor AmountBusiness Unit Object 200.00 4,125.38TREE REPLACEMENT TREE REPLACEMENTLAUREL TREE FARMS 4,125.38 2,500.00ESCROWSPMC ESCROWLLOYD'S CONSTRUCTION SERVICES 2,500.00 30.00YOUTH PROGRAMS PROGRAM REVENUELODERMEIER, MARILYN 30.00 53,567.56IT G & A COMPUTER SERVICESLOGIS 5,424.00TECHNOLOGY REPLACEMENT OFFICE EQUIPMENT 8,742.53TECHNOLOGY REPLACEMENT OFFICE FURNITURE & EQUIPMENT 67,734.09 1,500.00ESCROWSPMC ESCROWLOVING, SCOTT 1,500.00 157.80PARK AND RECREATION BALANCE SH INVENTORYMACQUEEN EQUIP CO 157.80 120.00COMM & MARKETING G & A SUBSCRIPTIONS/MEMBERSHIPSMAGC 360.00COMM & MARKETING G & A SEMINARS/CONFERENCES/PRESENTAT 480.00 3,300.00OPERATIONSTRAININGMBFTE 3,300.00 28.86PARK AND RECREATION BALANCE SH INVENTORYMCCOY, WILLIAM PETROLEUM FUELS 28.86 70.00ADMINISTRATION G & A SUBSCRIPTIONS/MEMBERSHIPSMCFOA 70.00 15.01OPERATIONSEQUIPMENT MTCE SERVICEMES - MIDAM 15.01 13,516.69REILLY BUDGET CLEANING/WASTE REMOVAL SERVICEMETROPOLITAN COUNCIL 298,059.29OPERATIONSCLEANING/WASTE REMOVAL SERVICE 311,575.98 City Council Meeting of June 20, 2011 (Item No. 4n) Subject: Vendor Claims Page 11 6/15/2011CITY OF ST LOUIS PARK 6:50:59R55CKSUM LOG23000VO 11Page -Council Check Summary 6/10/2011 -5/28/2011 Vendor AmountBusiness Unit Object 5,900.84IT G & A OFFICE EQUIPMENTMID AMERICA BUSINESS SYSTEMS 5,900.84 2,742.08PATCHING-PERMANENT OTHER IMPROVEMENT SUPPLIESMIDWEST ASPHALT CORP 2,742.08 40.93POLICE G & A POLICE EQUIPMENTMIDWEST BADGE & NOVELTY CO 40.93 30.00YOUTH PROGRAMS PROGRAM REVENUEMILLER, SADIE 30.00 147.25EMPLOYEE FLEXIBLE SPENDING B/S ACCRUED OTHER BENEFITSMINNESOTA BENEFIT ASSOC 147.25 21,574.00WATER UTILITY G&A OTHER CONTRACTUAL SERVICESMINNESOTA DEPT HEALTH 21,574.00 16.00EMPLOYEE FLEXIBLE SPENDING B/S ACCRUED OTHER BENEFITSMINNESOTA NCPERS LIFE INS 16.00 405.00ASSESSING G & A LICENSESMINNESOTA STATE BOARD OF ASSES 405.00 131.79SUPPORT SERVICES G&A OFFICE SUPPLIESMINUTEMAN PRESS 131.79 290.70WATER UTILITY G&A EQUIPMENT PARTSMINVALCO INC 290.70 45.00GENERAL BUILDING MAINTENANCE LICENSESMN DEPT LABOR & INDUSTRY 45.00 2,340.00ERUTRAININGMN TACTICAL OFFICERS ASSOC 2,340.00 30.00YOUTH PROGRAMS PROGRAM REVENUEMOORE, SANDRA 30.00 125.00SSD 1 G&A OTHER CONTRACTUAL SERVICESMOTZKO PLUMBING & HEATING CO, 125.00 City Council Meeting of June 20, 2011 (Item No. 4n) Subject: Vendor Claims Page 12 6/15/2011CITY OF ST LOUIS PARK 6:50:59R55CKSUM LOG23000VO 12Page -Council Check Summary 6/10/2011 -5/28/2011 Vendor AmountBusiness Unit Object 80.88PARK AND RECREATION BALANCE SH INVENTORYMTI DISTRIBUTING CO 80.88 265.00REILLY BUDGET OTHER CONTRACTUAL SERVICESMVTL LABORATORIES 265.00 436.78PARK AND RECREATION BALANCE SH INVENTORYNAPA (GENUINE PARTS CO) 67.68BUILDING MAINTENANCE GENERAL SUPPLIES 18.59GENERAL REPAIR GENERAL SUPPLIES 51.28GENERAL REPAIR SMALL TOOLS 64.57SEWER UTILITY G&A GENERAL SUPPLIES 7.46SEWER UTILITY G&A EQUIPMENT PARTS 646.36 214.00SPECIAL PROJECTS BUILDING MTCE SERVICENATL AUTOMATIC SPRINKLER CO 214.00 17,014.50TREE REPLACEMENT TREE REPLACEMENTNORTH METRO COMPANIES 17,014.50 2,037.09SEWER UTILITY G&A OTHER IMPROVEMENT SERVICENORTH STAR PUMP SERVICE 2,037.09 500.00POLICE G & A OTHER CONTRACTUAL SERVICESOAK KNOLL ANIMAL HOSPITAL 500.00 200.64TECHNOLOGY REPLACEMENT OFFICE EQUIPMENTOCE 200.64 155.19HUMAN RESOURCES OFFICE SUPPLIESOFFICE DEPOT 246.88HUMAN RESOURCES RECOGNITION 77.64SUPPORT SERVICES G&A EQUIPMENT MTCE SERVICE 106.21FINANCE G & A OFFICE SUPPLIES 48.46GENERAL INFORMATION OFFICE SUPPLIES 20.08POLICE G & A OFFICE SUPPLIES 64.44POLICE G & A OPERATIONAL SUPPLIES 25.82OPERATIONSOFFICE SUPPLIES 176.10INSPECTIONS G & A GENERAL SUPPLIES 47.91PUBLIC WORKS G & A OFFICE SUPPLIES 167.86ORGANIZED REC G & A OFFICE SUPPLIES 1,136.59 City Council Meeting of June 20, 2011 (Item No. 4n) Subject: Vendor Claims Page 13 6/15/2011CITY OF ST LOUIS PARK 6:50:59R55CKSUM LOG23000VO 13Page -Council Check Summary 6/10/2011 -5/28/2011 Vendor AmountBusiness Unit Object 176.25EMPLOYEE FLEX SPEND G&A GENERAL PROFESSIONAL SERVICESOPTUM HEALTH FINANCIAL SERVICE 176.25 150.00WATER UTILITY G&A GENERAL CUSTOMERSPARMER, EVELYN 150.00 107.13ENGINEERING G & A OPERATIONAL SUPPLIESPECCHIA, TOM 107.13 150.00COMM & MARKETING G & A PRINTING & PUBLISHINGPERNSTEINER CREATIVE GROUP INC 150.00 780.98PARK GROUNDS MAINTENANCE OTHER CONTRACTUAL SERVICESPHILIP'S TREE CARE INC 187.17BUILDING MAINTENANCE OTHER CONTRACTUAL SERVICES 607.88WATER UTILITY G&A BUILDING MTCE SERVICE 1,576.03 1,683.82PARK AND RECREATION BALANCE SH INVENTORYPOMP'S TIRE SERVICE INC 1,683.82 190.00SUPPORT SERVICES G&A POSTAGEPOSTMASTER 190.00 179.36WATER UTILITY G&A POSTAGEPOSTMASTER - PERMIT #603 179.36SEWER UTILITY G&A POSTAGE 179.35SOLID WASTE COLLECTIONS POSTAGE 179.35STORM WATER UTILITY G&A POSTAGE 717.42 2,779.50STORM WATER UTILITY G&A OTHER IMPROVEMENT SERVICEQ3 CONTRACTING 2,779.50 203.05IT G & A EQUIPMENT MTCE SERVICEQUILL CORP 203.05 75.00UNINSURED LOSS G&A UNINSURED LOSSRAMSEY COUNTY CONCILIATION COU 75.00 2,426.58FACILITY OPERATIONS GARBAGE/REFUSE SERVICERANDY'S SANITATION INC 1,083.35REC CENTER BUILDING GARBAGE/REFUSE SERVICE 987.69SOLID WASTE COLLECTIONS GARBAGE/REFUSE SERVICE 4,497.62 City Council Meeting of June 20, 2011 (Item No. 4n) Subject: Vendor Claims Page 14 6/15/2011CITY OF ST LOUIS PARK 6:50:59R55CKSUM LOG23000VO 14Page -Council Check Summary 6/10/2011 -5/28/2011 Vendor AmountBusiness Unit Object 89.25WATER UTILITY G&A POSTAGERAPID GRAPHICS & MAILING 89.25SEWER UTILITY G&A POSTAGE 89.25SOLID WASTE COLLECTIONS POSTAGE 89.25STORM WATER UTILITY G&A POSTAGE 357.00 753.15HOUSING REHAB BALANCE SHEET CONTRACTS PAYABLERAYMOND, MIKE 753.15 166.24POLICE G & A OFFICE SUPPLIESREGENCY OFFICE PRODUCTS LLC 166.24 35.00YOUTH PROGRAMS PROGRAM REVENUERIGBY, NANCY 35.00 10.20PARK AND RECREATION BALANCE SH INVENTORYRIGID HITCH INC 10.20 4,281.71WATER UTILITY G&A OTHER CONTRACTUAL SERVICESRMR SERVICES 4,281.71 197.50GREEN REMODELING PROGRAM OTHER CONTRACTUAL SERVICESROSE, FRED 197.50 1,206.71EMPLOYEE FLEX SPEND G&A TUITIONRUD, JOSEPH 1,206.71 130.53INSPECTIONS G & A TRAININGRUTTGER'S SUGAR LAKE LODGE 130.53 225.00MOVE-UP PROGRAM OTHER CONTRACTUAL SERVICESSALA ARCHITECTS INC 225.00 600.00AQUATIC PARK MAINTENANCE BUILDING MTCE SERVICESCHULTZ, LEO 600.00 4,538.59ENGINEERING G & A GENERAL PROFESSIONAL SERVICESSEH 4,538.59 211.75STREET CAPITAL PROJ G & A IMPROVEMENTS OTHER THAN BUILDISGC HORIZON LLC 211.75 City Council Meeting of June 20, 2011 (Item No. 4n) Subject: Vendor Claims Page 15 6/15/2011CITY OF ST LOUIS PARK 6:50:59R55CKSUM LOG23000VO 15Page -Council Check Summary 6/10/2011 -5/28/2011 Vendor AmountBusiness Unit Object 1,123.08IT G & A DATACOMMUNICATIONSSPRINT 1,123.08 4.07-FACILITIES MCTE G & A BANK CHARGES/CREDIT CD FEESSPS COMPANIES INC 217.43PLUMBING MTCE BLDG/STRUCTURE SUPPLIES 20.52WATER UTILITY G&A EQUIPMENT PARTS .38-WATER UTILITY G&A BANK CHARGES/CREDIT CD FEES 233.50 2,104.50CE INSPECTION IMPROVEMENTS OTHER THAN BUILDISRF CONSULTING GROUP INC 2,104.50 5,000.00PARK IMPROVE CAPITAL PROJECT IMPROVEMENTS OTHER THAN BUILDIST CROIX REC CO 5,000.00 20,000.00HOUSING AUTHORITY OTHER CONTRACTUAL SERVICESST LOUIS PARK HOUSING AUTHORIT 20,000.00 4,505.00PLAYGROUND EQUIPMENT MAINTENAN OTHER CONTRACTUAL SERVICESSTANDARD SIDEWALK INC 4,505.00 150.00GREEN REMODELING PROGRAM OTHER CONTRACTUAL SERVICESSTEDMAN, GRETCHEN 150.00 22.50PARK PAVILIONS REFUNDS & REIMBURSEMENTSSTEINBACH, JESSICA 22.50 189.50WESTWOOD G & A OPERATIONAL SUPPLIESSTITCHIN POST 189.50 213.64PARK AND RECREATION BALANCE SH INVENTORYSUBURBAN GM PARTS 213.64 243.10ADMINISTRATION G & A LEGAL NOTICESSUN NEWSPAPERS 214.50STREET CAPITAL PROJ G & A IMPROVEMENTS OTHER THAN BUILDI 457.60 30,125.00SUNSET RIDGE OTHER CONTRACTUAL SERVICESSUNSET RIDGE CONDOMINIUM ASSN 30,125.00 32.80WATER UTILITY G&A GENERAL CUSTOMERSTANGNEY, BRIDGET City Council Meeting of June 20, 2011 (Item No. 4n) Subject: Vendor Claims Page 16 6/15/2011CITY OF ST LOUIS PARK 6:50:59R55CKSUM LOG23000VO 16Page -Council Check Summary 6/10/2011 -5/28/2011 Vendor AmountBusiness Unit Object 32.80 118.79POLICE G & A SUBSISTENCE SUPPLIESTARGET BANK 54.45DARE PROGRAM OPERATIONAL SUPPLIES 13.20WESTWOOD G & A GENERAL SUPPLIES 186.44 97.00BUILDING MAINTENANCE BUILDING MTCE SERVICETERMINIX INT 97.00 109.00INSPECTIONS G & A TRAININGTILTON, JOHN 109.00 2,250.00REFORESTATION FUND OTHER CONTRACTUAL SERVICESTREE TRUST 2,250.00 6,580.00WATER UTILITY G&A BUILDING MTCE SERVICETREMCO WEATHERPROOFING TECH IN 6,580.00 396.93GROUNDS MTCE LANDSCAPING MATERIALSTRUGREEN - MTKA 5640 396.93 61.25PARK AND RECREATION BALANCE SH INVENTORYTURFWERKS 61.25 76.95ORGANIZED REC G & A GENERAL SUPPLIESTWIN CITY HARDWARE 135.84PARK BUILDING MAINTENANCE EQUIPMENT MTCE SERVICE 1,130.50UNINSURED LOSS G&A UNINSURED LOSS 1,343.29 329.00EMPLOYEE FLEXIBLE SPENDING B/S UNITED WAYUNITED WAY OF MINNEAPOLIS AREA 329.00 817.75WATER UTILITY G&A EQUIPMENT PARTSUSA BLUE BOOK 817.75 31.13WATER UTILITY G&A TELEPHONEUSA MOBILITY WIRELESS INC 31.13 407.90HUMAN RESOURCES RECOGNITIONVAIL, LORI 407.90 City Council Meeting of June 20, 2011 (Item No. 4n) Subject: Vendor Claims Page 17 6/15/2011CITY OF ST LOUIS PARK 6:50:59R55CKSUM LOG23000VO 17Page -Council Check Summary 6/10/2011 -5/28/2011 Vendor AmountBusiness Unit Object 7,803.27WATER UTILITY G&A OTHER IMPROVEMENT SERVICEVALLEY-RICH CO INC 7,803.27 85.68ENVIRONMENTAL G & A MILEAGE-PERSONAL CARVAUGHAN, JIM 85.68 1,904.14GO BONDS-FIRE STATIONS G&A BUILDINGS & STRUCTURESVEIT & CO 1,904.14 1,269.53VOICE SYSTEM MTCE TELEPHONEVERIZON WIRELESS 73.64COMMUNICATIONS/GV REIMBURSEABL TELEPHONE 1,343.17 69.04PARK MAINTENANCE G & A GENERAL SUPPLIESVIKING INDUSTRIAL CTR 69.04 112.00ADMINISTRATION G & A LIQUORWAL-MART STORES INC 112.00 4,982.42SOLID WASTE COLLECTIONS MOTOR FUELSWASTE MANAGEMENT OF WI-MN 58,614.56SOLID WASTE COLLECTIONS GARBAGE/REFUSE SERVICE 24,473.76SOLID WASTE COLLECTIONS YARD WASTE SERVICE 29,952.45SOLID WASTE DISPOSAL GARBAGE/REFUSE SERVICE 11,372.26SOLID WASTE DISPOSAL YARD WASTE SERVICE 129,395.45 227.00STORM WATER UTILITY G&A EQUIPMENT MTCE SERVICEWEBER ELECTRIC 227.00 30.00YOUTH PROGRAMS PROGRAM REVENUEWEEKS, MONIKA 30.00 100.00SOFTBALLOTHER CONTRACTUAL SERVICESWHIPPS, MATTHEW 100.00 50.00SPECIAL PROGRAMS PROGRAM REVENUEWILLIAMS, TERRY 50.00 143.73GO BONDS-FIRE STATIONS G&A BUILDINGS & STRUCTURESWOLNEY ELECTRIC LLC 143.73 438.01FACILITY OPERATIONS ELECTRIC SERVICEXCEL ENERGY City Council Meeting of June 20, 2011 (Item No. 4n) Subject: Vendor Claims Page 18 6/15/2011CITY OF ST LOUIS PARK 6:50:59R55CKSUM LOG23000VO 18Page -Council Check Summary 6/10/2011 -5/28/2011 Vendor AmountBusiness Unit Object 9,070.41PUBLIC WORKS OPS G & A ELECTRIC SERVICE 353.08WESTWOOD G & A ELECTRIC SERVICE 9,861.50 89.10WESTWOOD G & A GENERAL SUPPLIESZEE MEDICAL SERVICE 89.10 24.85WATER UTILITY G&A GENERAL CUSTOMERSZEHNDER, ERIC 24.85 258.16PARK AND RECREATION BALANCE SH INVENTORYZIEGLER INC 224.55GENERAL REPAIR EQUIPMENT MTCE SERVICE 482.71 Report Totals 1,092,670.47 City Council Meeting of June 20, 2011 (Item No. 4n) Subject: Vendor Claims Page 19 Meeting Date: June 20, 2011 Agenda Item #: 4o OFFICIAL MINUTES Parks and Recreation Advisory Commission Meeting February 16, 2011 7 p.m. – Meeting 1. Call to Order Tom Worthington, Vice Chair, called the meeting to order at 7:01 p.m. Commission members present: Jim Beneke, Sam Flumerfelt, George Foulkes, Kirk Hawkinson and Tom Worthington Commission members absent: Christina Barberot, George Hagemann and Steve Hallfin Staff present: Park Superintendent, Rick Beane, Recreation Superintendent, Rick Birno, and Administrative Secretary, Stacy Voelker. 2. Presentation: Playground Recycling Program (Paul Bierhaus) Paul Bierhaus is a member of the St. Louis Park Rotary, lives in Plymouth and has been an active board member of “Kids around the World” since 2000. “Kids around the world” is an organization that builds playgrounds all over world, currently in 40 countries. The organization began with a Superintendent from Illinois suggested utilizing recycled playgrounds in other countries that have fewer restrictions. Mr. Bierhaus indicated “Kids around the World” have visited Minnesota, California, and Illinois (their headquarters are in Illinois), and have removed 70 to 80 playgrounds to date to be brought to other countries and poorer areas of the United States. They currently work with the Cities of Plymouth, Woodbury, Rosemount, Farmington, St. Paul, and the Brooklyn Park School District. Playground equipment from these cities has gone to Haiti, Russia, Poland, Mexico and other countries. The St. Louis Park Rotary is also a large supporter, Mr. Bierhaus indicated. The Rotary contributed $7,000 for a playground in Poland. Volunteers of the organization remove the playground (no size limit), take it to Rockford, Illinois for refurbishing, dispose of areas unable to utilize, and then ship the refurbished playground to another country. The organization will work with the city on timing, Mr. Bierhaus indicated. Currently, Mr. Beane advised, city staff removes an old playground, recycles as much as possible and makes no revenue from it. Mr. Bierhaus discussed the legal aspect which confirm the playground will not be rebuilt in the United States and hold harmless the City of St. Louis Park if a volunteer is injured during the removal of the playground from St. Louis Park property. The City of Plymouth approved reusing playgrounds at their council meeting on January 12, 2010 informed Mr. Bierhaus. Mr. Hawkinson inquired if the organization goes back to the country and checks on the installed equipment. Mr. Bierhaus indicated if new parts are needed to refurbish the playground equipment, “Kids” acquires the parts directly from the playground manufacturer. Generally, the playground manufacturer will stand behind the equipment if something breaks within five years. The biggest problem “Kids around the World” encounters is customs, Mr. Bierhaus advised. They ship to non-profit organizations and negotiate custom fees. Foreign countries generally City Council Meeting of June 20, 2011 (Item No. 4o) Page 2 Subject: Parks and Recreation Advisory Commission Meeting Minutes of February 16, 2011 don’t have playgrounds or what they do have; the life expectancy is five years. The playground equipment shipped to them has a life expectancy of 15 years. The playgrounds are put together from various cities and “Kids” will purchase additional equipment as needed (i.e. swings, bouncers, etc.) depending on how much money the contributing organization provides. Mr. Worthington inquired if St. Louis Park donated a playground, would an interpretive sign be displayed near the new playground showing where the old one was installed? Signage has been discussed, Mr. Bierhaus indicated, and would include if St. Louis Park requested. This would also be good public relations for the city. Mr. Foulkes inquired if there’s a transfer of ownership of the playground from the city to the program. That would happen, Mr. Bierhaus indicated, if the City requests. Mr. Hawkinson inquired if staff installs the playground and Mr. Beane advised the vendor installs. Mr. Birno indicated staff has done install approximately ten years ago but found it to be more efficient for the vendor to install. The biggest question heard, advised Mr. Beane, is why the city replaced the playground when nothing was wrong with it. He then explains why the playground needed to be replaced (i.e. chipping paint, etc.) and feels interpretive signs would assist in resident knowledge. Mr. Flumerfelt inquired if a donated playground would go to other countries and Mr. Bierhaus indicated it would if the city requested that. Mr. Foulkes inquired of other poor communities in this country that could use playgrounds. “Kids” have refurbished and installed approximately 40 playgrounds in poorer areas of the United States including Louisiana. There are liability and compliance issues though when relocated in the United States. 3. Approval of Minutes a. January 19, 2011 It was moved by Commission member Foulkes, seconded by Commission member Flumerfelt to approve the Minutes. Motion passed 5 – 0. 4. New Business a. Discuss Playground Recycling Members discussed in agenda item 2. Mr. Flumerfelt motioned to approve the city engage in an agreement with “Kids around the World” to donate old playground equipment being replaced to be relocated to countries in need; Mr. Hawkinson seconded. Motion passed 5 – 0. b. 2011 Capital Improvement Projects Mr. Birno and Mr. Beane provided an overview of the Capital Improvement Projects scheduled for 2011.  The Aquila Park storage building will be demolished and reconstructed.  Bleachers will be replaced at Dakota and Cedar Knoll parks. The new bleachers will have a back on them and be made of aluminum. City Council Meeting of June 20, 2011 (Item No. 4o) Page 3 Subject: Parks and Recreation Advisory Commission Meeting Minutes of February 16, 2011  The furnace at the Depot in Jorvig Park will be replaced. The current furnace is mounted horizontally and the new one will be easier to utilize. Air conditioning, insulation, and visual improvements also planned to take place. Staff will include this improvement in a grant proposal; acquire money from CIP and from the Historical Society over the next two years.  The parking lot at Lake Victoria will be milled, over-layed and seal coated. Along the parking lot landscaping will be added.  Northside Park will be redeveloped.  Parking lot off Rhode Island Avenue by Oak Hill Park will be seal coated. Staff will coordinate this project with picnic shelter and splash pad use. Mr. Foulkes inquired on the new Splash Pad policy. The Commission was briefed by Mr. Birno on the policy which begins officially June 1. The policy has been published and mailed to all Hennepin County licensed preschool’s notifying of new policy in place this year. Mr. Beane advised daily maintenance is 1 to 2 hours per day.  Peter Hobart and Susan Lindgren schools gym basketball hoops have been replaced with adjustable hoops. This helps bring life back to gyms that were underused in past.  The playground at Aquila Park will be replaced. A public meeting is scheduled for Thursday, Feb. 24 to review playground proposals and equipment is chosen by majority of votes. The equipment is scheduled to be replaced in mid-May. Mr. Worthington inquired if the old playground would be recycled to which Mr. Beane advised if the equipment is completely replaced, staff would recommend recycling the old equipment. The manufacturer recommended adding onto the structure which is being considered by staff. This would entail maintenance in another three to five years from the manufacture, advised Mr. Beane.  The Rec Center East Arena dehumidification system replacement: Mr. Panning is working with a consultant on this replacement. The new system is much more efficient but also heavier than the current system. This replacement is anticipated to begin in May and be completed by mid-June.  The Rec Center energy upgrades: Mr. Panning is working on new items to increase energy efficiency.  The Rec Center Customer Service Area remodel: originally built in 1997, the area is in need of an upgrade. Staff is working with an interior designer through Krech, O’Brien and Associates. Some of the remodeling will be contracted and some will be done in-house.  The Rec Center parking lot medians: plantings in the medians will be replaced.  Scoreboard at Freedom Park (Paul Frank field): replace scoreboard.  Walker Park irrigation upgrade: new system from main out – new valves, design, and in-ground sensors. The field is heavily used so will need a big system.  Westwood Hills Nature Center climbing feature: install a new climbing feature at the Nature Center near the playground equipment. It will be a giant boulder for climbing based on the Taylor’s Falls rock area. The feature is currently stored under the water tower at Carlson Park. Mr. Oestreich has a new play area plan which also includes a dinosaur dig area wrapped into the boulder climb. This is possible with a $15,000 donation from the Rotary Club.  Westwood Hills Nature Center landscaping: various landscape improvements.  Tree replacement: $60,000 budgeted annually. City Council Meeting of June 20, 2011 (Item No. 4o) Page 4 Subject: Parks and Recreation Advisory Commission Meeting Minutes of February 16, 2011 b. Historic Preservation Grant Mr. Birno advised the Parks & Recreation staff has submitted an application to be considered for a State Historic Preservation Grant. If selected, the funds would be used to fiscally partner with the St. Louis Park Historical Society and the Parks & Recreation Capital Improvement Budget for planned restoration projects at the Milwaukee Road Depot located in Jorvig Park. Improvements include building siding, interior and exterior painting, electrical upgrades, HVAC replacement, insulation, operable luggage room door and luggage room remodel for display cases and public programs/tours. 5. Old Business a. Northside Park Update Mr. Beane advised the plans and specifications are out to bid for the Northside Park redevelopment with the bid opening scheduled for February 24. The engineers estimate is $1.2 million for the total project cost. The city will receive $400,000 in a grant from the Hennepin County Youth Sports Program Grant, advised Mr. Birno. Everything has been demolished so construction can begin after the frost, Mr. Beane indicated, and is scheduled to be completed the second week in November. The Park project will be coordinated closely with the Fire Station renovation. Fire Station number 2 will remain in operation during construction of the new stations. The park will include state of the art irrigation, the building will be renovated, a picnic shelter will be added all while taking ‘green’ initiatives into the plan. Mr. Birno advised temporary fields will be set up this year at Fern Hill, Pennsylvania and Twin Lakes. Parks. Portable mounds will be purchased and utilized on temporary fields then moved to Northside Park when complete. 6. Communications a. Chair None. b. Commissioners Mr. Hawkinson inquired on upcoming meeting dates. Members suggested holding the regular March 16 meeting at the MSC and discussing the logistics of the Minnehaha Creek Clean up. The next regular meeting to be held on April 27 has Lisa Green, Community Education Director as a potential guest. May 18 is the Community Open House at the MSC; no meeting will be held in May. c. Friends of the Arts Update None. d. Program Report Mr. Beane advised Jim Thompson, Park Maintenance Field Supervisor, is retiring on March 25 after 30 plus years of service. Ms. Walsh, Ms. McMonigal, and Mr. Beane have been in discussions with Park Shore Place to add a wellness center to their facility. City Council Meeting of June 20, 2011 (Item No. 4o) Page 5 Subject: Parks and Recreation Advisory Commission Meeting Minutes of February 16, 2011 The trails would be rebuilt and the center would be open to any senior who wants to become a member. Staff will work through details, Mr. Beane advised, and will keep members apprised of the proposed project. Mr. Birno advised the winter skating rinks are officially closed for the season. A ribbon cutting for the new Wooddale Avenue bridge and West 36th Street art pieces has been tentatively scheduled for Monday, May 16, indicated Mr. Birno. Staff is working on the spring/summer brochure, Mr. Birno updated, and a wonderful summer concert series has been scheduled by Ms. Abernathy. e. Director Report None. 7. Adjournment It was moved by Commission member Hawkinson to adjourn at 8:14 p.m. The motion passed 5 - 0. Respectfully submitted, Stacy Voelker Stacy Voelker Recording Secretary Meeting Date: June 20, 2011 Agenda Item #: 6a Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Public Hearing –Intoxicating On-sale and Sunday Liquor License – Little Szechuan. RECOMMENDED ACTION: Mayor to close public hearing. Motion to approve application from Eat Art LLC dba Little Szechuan for an on-sale intoxicating and Sunday liquor license to be located at 5377 W. 16th Street with the license term through March 1, 2012. POLICY CONSIDERATION: Does the Council wish to approve the liquor license for Little Szechuan? BACKGROUND: The City received an application from Eat Art, LLC, Inc to change their on-sale wine and 3.2 malt liquor license to an intoxicating on-sale and Sunday liquor license. Council approved the wine and 3.2 malt liquor license on May 16, 2011 and the applicant has decided they would prefer to be licensed for full intoxicating liquor. Although a new license type is requested by Eat Art, LLC, there are no changes to the premises or ownership of the Little Szechuan restaurant soon to be opening at 5377 W. 16th Street. The hours of operation will be Sunday-Thursday 11:00 a.m. – 11:00 p.m. and Friday-Saturday 11:00 a.m. – 12:00 a.m. The main principals involved are President, Ms. Rong Bai and Vice President Mr. Jin Zhu. Ms. Bai will also act as general manager until a new manager is determined. The Police Department has conducted a full investigation and has found nothing that would warrant denial of the license. The application and police report are on file in the City Clerk’s office should Council members wish to review the information. The required public hearing legal notice was published in the Sun Sailor Newspaper on June 2, 2011. Should Council approve the liquor license no actual license is issued until all required compliance is met with City Inspections Department and the State Alcohol and Gambling Enforcement Division. FINANCIAL OR BUDGET CONSIDERATION: The yearly license fee for an intoxicating liquor license is $8,700 (pro-rated). VISION CONSIDERATION: Not applicable. Attachments: None Prepared by: Kris Luedke, Office Assistant Reviewed by: Nancy Stroth, City Clerk Approved by: Tom Harmening, City Manager