The URL can be used to link to this page

Home My WebLink About2012/03/19 - ADMIN - Agenda Packets - City Council - RegularAGENDA MARCH 19, 2012 6:30 p.m. SPECIAL STUDY SESSION – Council Chambers Discussion Items 1. 6:30 p.m. 2012 – 2013 Communications Plan 2. 7:15 p.m. Appointment of Citizen Representatives to Boards & Commissions 7:30 p.m. CITY COUNCIL MEETING – Council Chambers 1. Call to Order 1a. Pledge of Allegiance 1b. Roll Call 2. Presentations -- None 3. Approval of Minutes 3a. Study Session Meeting Minutes February 27, 2012 3b. Special Study Session Meeting Minutes March 5, 2012 3c. City Council Meeting Minutes of March 5, 2012 4. Approval of Agenda and Items on Consent Calendar NOTE: The Consent Calendar lists those items of business which are considered to be routine and/or which need no discussion. Consent items are acted upon by one motion. If discussion is desired by either a Councilmember or a member of the audience, that item may be moved to an appropriate section of the regular agenda for discussion. The items for the Consent Calendar are listed on the last page of the Agenda. Recommended Action: Motion to approve the Agenda as presented and items listed on the Consent Calendar; and to waive reading of all resolutions and ordinances. (Alternatively: Motion to add or remove items from the agenda, or move items from Consent Calendar to regular agenda for discussion.) 5. Boards and Commissions -- None 6. Public Hearings 6a. Public Hearing and First Reading of Ordinance Amending Ward Boundaries Recommended Action: Mayor to close public hearing. Motion to approve First Reading of an ordinance amending the St. Louis Park Ordinance Code Section 10-1 establishing ward boundary lines, and to set Second Reading for April 2, 2012. 7. Requests, Petitions, and Communications from the Public -- None Meeting of March 19, 2012 City Council Agenda 8. Resolutions, Ordinances, Motions and Discussion Items 8a. Holy Family Academy Expansion - Preliminary/Final Plat and Conditional Use Permit Recommended Action: • Motion to Adopt Resolution approving the Preliminary and Final Plat of Holy Family Addition, subject to conditions recommended by staff. • Motion to Adopt Resolution approving a Conditional Use Permit, to expand the existing Educational Facility land use and to import approximately 1,600 cubic yards of material, subject to conditions included by staff. 8b. Community Energy Services (CES)/Green Remodeling Home Improvement Program Recommended Action: Motion to Adopt Resolution supporting the Community Energy Services program. 8c. Project Report: Local Street Rehabilitation Project – Pavement Management Area 8, Project Nos. 2011-1000 and 2012-1400 Recommended Action: Motion to Adopt Resolution accepting the project report, establishing Improvement Project No. 2011-1000 and Improvement Project No. 2012- 1400, approving plans and specifications, and authorizing advertisement for bids for these improvements. 8d. Highway 7/Wooddale Interchange Traffic Improvement Options Recommended Action: Motion to approve the three traffic improvement options for Wooddale Avenue as recommended in this staff report and detailed in the consultant’s report (attached SRF Memorandum dated March 13, 2012). 9. Communication Auxiliary aids for individuals with disabilities are available upon request. To make arrangements, please call the Administration Department at 952/924-2525 (TDD 952/924-2518) at least 96 hours in advance of meeting. Meeting of March 19, 2012 City Council Agenda CONSENT CALENDAR 4a. Authorize the Mayor and City Manager to enter into an Inspection Services Mutual Aid Agreement with the City of Minnetonka. 4b. Approve Amendment No. 4 to Contract 142-08 which will provide additional engineering consulting services for preparing a Remedial Action Plan (RAP) as part of Phase 4 activities (Final Design) and extends the contract time period by one year for the Highway 7 / Louisiana Avenue Interchange project, Project No. 2012-0100. 4c. Adopt Resolution identifying the need for Metropolitan Council Transit Oriented Development (TOD) funding, authorizing an application for grant funds, and amending Resolution 12-038. 4d. Adopt Resolution authorizing a PUD Development Agreement with WEA, LLC related to a multifamily housing development at 5310 16th Street West and release of the property from two previous agreements. 4e. Adopt Resolution supporting the EDA’s application for a Hennepin County Environmental Response Fund (ERF) grant on behalf of Bader Development’s e2 project. 4f. Approve for Filing Vendor Claims. 4g. Approve for Filing Planning Commission Minutes February 1, 2012. 4h. Approve for Filing Parks & Recreation Advisory Commission Meeting Minutes December 7, 2011. St. Louis Park Economic Development Authority and regular City Council meetings are carried live on Civic TV cable channel 17 and replays are frequent; check www.parktv.org for the schedule. The meetings are also streamed live on the internet at www.parktv.org, and saved for Video on Demand replays. The agenda is posted on Fridays on the official city bulletin board in the lobby of City Hall and on the text display on Civic TV cable channel 17. The agenda and full packet are available by noon on Friday on the city’s website. Meeting Date: March 19, 2012 Agenda Item #: 1 Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: 2012 – 2013 Communications Plan. RECOMMENDED ACTION: None at this time. The purpose of this discussion is to familiarize Council with the 2012-2013 Communications Plan and share further details about two specific objectives from the plan: the redesigned, mobile-friendly city website and a strategic communications plan for Westwood Hills Nature Center. Staff is available to address other Council questions as well. POLICY CONSIDERATION: Staff desires Council input on the following: • Are the objectives and strategies outlined in the Communications Plan consistent with the communication goals of the Council? • Are there additional communications objectives or tools the Council would like to see pursued by city staff? BACKGROUND: In recent years, the city has made significant efforts to react strategically to the fast-changing ways in which people communicate, particularly the way in which we engage with city residents using two-way communication techniques. Some of the highlights of our efforts to date include: • Combined the Communications and Information Technology divisions into the Information Resources Department to reflect the growing convergence of communications and technology • Undertook a significant and strategic branding process and implementation plan • Assumed control of the local origination Cable TV Channel 16 and its programming, which includes live events, sports and meetings • Became one of the first Minnesota cities to create a social media policy and utilize social media to connect and engage with residents (Nearly 4,500 people use our social networks today) • Developed a weekly news program to connect with residents on Cable TV, the city website, YouTube and Vimeo • Began providing public information officer resources to the police and fire departments as part of crisis communication efforts • Assumed control of the St. Louis Park High School production studio, began programming the District’s educational access channel and began providing staff to cover School Board meetings on Cable TV (a savings to the city of approximately $35,000 annually) • Combined the Park Perspective city newsletter and the Parks & Recreation Guide, saving the city some $50,000 annually • Developed several custom, interactive applications for residents’ use, including the interactive city map, MyNeighborhood application, crime maps, and live Web streaming of all five ParkTV channels Special Study Session Meeting March 19, 2012 (Item No. 1) Page 2 Subject: 2012 – 2013 Communications Plan • Supported the addition of eGovernment services such as eUtility billing, online employment applications, online permitting and online program registration on the city’s website • Created a custom database for use by staff, Waste Management and Eureka Recycling to track customer service related issues • Launched a comprehensive anti-graffiti campaign that included the development of a multi-jurisdictional graffiti tracking system and database The 2012-2013 Communications Plan The attached plan is meant to serve as a guiding document for the city’s communications efforts and provide a means of measurement for the Information Resources Department. It’s known that some of the priorities will most certainly change over time and other more pressing priorities will emerge, but the plan sets the course for continuing the city’s strategic commitment to connecting and engaging with residents. It also recognizes that traditional sources for information, like city- produced print publications, remain an important part of the way we communicate with residents. However, the plan clearly aims to both anticipate and keep up with our residents in the ways that they now expect to be able to communicate with the city. Plan Highlights The 2012-2013 Communication Plan includes more than two dozen objectives and many strategies, and staff welcomes feedback on all areas. The presentation accompanying this report, however, will focus on two specific objectives: Develop a Strategic Communication Plan for Westwood Hills Nature Center As part of Vision St. Louis Park, the Council decided that “St. Louis Park is committed to being a leader in environmental stewardship, and the city would increase environmental consciousness and responsibility in all areas of city business”. One area specifically mentioned as part of this strategic direction involved the development of strategic marketing for the Westwood Hills Nature Center. This endeavor is supported by both the Information Resources Department and the Parks and Recreation Department and will be a significant objective for staff in 2012 and 2013 and beyond. It is the desire of staff to develop a comprehensive and long-lasting strategic communications plan for Westwood Hills Nature Center. For example, should it continue to be the case that this facility be referred to as the Westwood Hills Environmental Education Center, as established at its founding in 1981? Position the City’s Website as its Central Communications Tool While the city maintains and intends to continue to maintain a variety of communication tools, we have clear evidence through surveys and available analytics that our Web presence continues to grow exponentially. We also know, however, that the “traditional” ways to search for information have evolved. Therefore, the City will embark on a redesign of the city’s website in 2012 that will better serve our residents by improving access based on the type of device used to view it (i.e. traditional desktops, smart phones, iPads, etc.), and the fact that most viewers come to our site from another site (e.g., results of a Google search). Staff will be prepared to walk Council through some of the proposed changes during the presentation accompanying this report. FINANCIAL OR BUDGET CONSIDERATION: Budget implications of the 2012-2013 Communications Plan are not yet known, however, staff anticipates bringing forward budget recommendations for 2013 based on the outcomes of the strategic communication plan for Westwood Hills Nature Center and other continuing initiatives Special Study Session Meeting March 19, 2012 (Item No. 1) Page 3 Subject: 2012 – 2013 Communications Plan in the communications plan. For example, it is evident that event planning and implementation have become higher demand activities (e.g., Realtors Forum, State of the City, Home Remodeling Fair), and so we need to anticipate additional human resources need to be budgeted in IR for such efforts to continue. VISION CONSIDERATION: The 2012-2013 Communications Plan directly relates to keeping the community connected and engaged, and as mentioned previously in this report, maintaining leadership as environmental stewards and increasing environmental consciousness in city business. Attachments: 2012 – 2013 Communications Plan (includes current Social Media Policy, Advertising and Sponsorship Guidelines and the City’s Brand Manual) Prepared by: Jamie Zwilling, Communications Coordinator Reviewed by: Clint Pires, Chief Information Officer Approved by: Tom Harmening, City Manager City of St. Louis Park, Minnesota Communications Plan 2012 –2013 \ Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 4 City of St. Louis Park Communications Plan 2012 – 2013 2 Table of Contents 1. About the Communications Division 2. St. Louis Park’s Brand 3. Guiding Principles 4. Audiences 5. Goals & Strategies 6. Communication Tools 7. Summary 8. Appendices a. Social Media Policy & Guidelines b. Advertising & Sponsorship Guidelines c. St. Louis Park Brand Manual Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 5 City of St. Louis Park Communications Plan 2012 – 2013 3 1. About the Communications Division The Communications Division is part of the city’s Information Resources Department. The division is responsible for the programming of five city television stations, the maintenance and administration of the city's website, intranet, and social media sites, publications, writing, graphic design, managing the city's brand, marketing and public relations. The Information Resources Department consists of the Information Technology and Support Services divisions in addition to the Communications Division. 2. St. Louis Park’s Brand In 2007 and 2008, St. Louis Park embarked on a brand study and implementation project that continues today. Using the St. Louis Park Brand Manual as a guide (See Appendix C), the city strives to extend the brand through the use of key brand messages and supportive brand messages. While these messages are not used verbatim, the Communications Division utilizes the messages as a framework in its production of materials. Key Brand Messages • St. Louis Park – Extending the sense of family. • St. Louis Park: A proud, forward-thinking community. • St. Louis Park is built firmly upon the strength of its neighborhoods. • St. Louis Park offers the Twin Cities’ most desirable location, period. Information Resources Mission Statement Provide the St. Louis Park community with • Effective communications, • Responsive technology and support services, • And vital information To embrace change, empower people, and enhance customer service. Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 6 City of St. Louis Park Communications Plan 2012 – 2013 4 • St. Louis Park is a community wherein government is accessible, actionable and responsive. • St. Louis Park offers a strong and diverse educational system – each school within our city boundaries. A great education awaits in your own backyard. Supportive Brand Messages • St. Louis Park: Where trails keep us connected and parks are a part of our nature. • St. Louis Park actively engages varied social, economic, religious, and ethnic heritages. • St. Louis Park is growing green. • St. Louis Park believes that now is the right time for the right business. • St. Louis Park is a community of choice for a lifetime. In addition to the use of messaging, a key component of the brand implementation has been an updating of the design of the city’s myriad of publications. The redesign began with the city’s most prominent publications and continues today on much smaller brochures and publications. Vision St. Louis Park In addition to the city’s brand messages, the city must ensure that its communications strategies are consistent with the city’s Vision. The city’s past visioning process was instrumental in serving as a basis for its branding. Therefore, communications efforts, like other efforts in the city, are directly guided by Vision St. Louis Park’s Strategic Directions: • St. Louis Park is committed to being a connected and engaged community. • St. Louis Park is committed to being a leader in environmental stewardship. We will increase environmental consciousness and responsibility in all areas of city business. • St. Louis Park is committed to providing a well-maintained and diverse housing stock. • St. Louis Park is committed to promoting and integrating arts, culture, and community aesthetics in all city initiatives, including implementation where appropriate. Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 7 City of St. Louis Park Communications Plan 2012 – 2013 5 3. Guiding Principles The City of St. Louis Park’s 2012-2013 Communications Plan was created with the following guiding principles in mind: Be proactive rather than reactive The City of St. Louis Park must take a positive approach in the planning and execution of communications and must maintain open lines of communication with its residents, business owners, elected officials and community partners, including the media. We want to build upon the existing good relationships with the press through proactive, upfront and honest communication and solicit their help in positive and timely coverage of the city. Perception c an be reality Often people believe something to be true, even if it is not reality. The city spent a significant amount of time in focus groups during its branding process exploring this concept. From a communication perspective, if something is perceived to be true, then it is true. The goal is to bring perception and reality into line by providing accurate information to ensure that perceptions about the city are correct. This means ensuring that the city’s brand identity is in fact a living brand, and also that as community issues arise that the city provides the factual basis for discussion. The city must tell its own story The city must take responsibility for telling its own story rather than expecting someone else to report the story, which may result in inaccuracies and inconsistent messages. The city should utilize every opportunity to relay our message to the public. Telling our story includes utilizing our various communication tools to discuss the city’s short- and long-term goals, vision, and mission through real-life examples of its employees, its City Council, and its special initiatives. Collaboration for community problem solving This communication plan emphasizes providing citizens with accurate information to help them make informed choices. By fostering community problem solving through the collaboration and involvement of citizens, city staff, and business owners, the community can assist the City Council in making informed decisions that will result in many more accomplishments within the city. Two-way c ommunication is a priority The two-way flow of information enhances the principle of community problem solving. Gathering information and receiving feedback is as important as providing information. This plan pivots on the two-way flow of information. A communication program built on strong themes Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 8 City of St. Louis Park Communications Plan 2012 – 2013 6 A communication program built on strong and consistent themes is more efficient than one with unrelated and scattered messages. Communication should reinforce and reflect the city’s brand, goals and vision of the city government, as established by the City Council and the city management’s team. Communication is everyone’s job While the Communications Division serves as the primary communicator for the city, the communication system used by St. Louis Park utilizes key staff members from each department to inform the Communications Division of news, activities and initiatives. This allows St. Louis Park to communicate timely, accurate, and useful information to the community most effectively. It includes a strong commitment to presenting a consistent and focused message. The plan also supports and promotes feedback and involvement of St. Louis Park residents to ensure effective two-way communication that leads to a more connected and engaged community. St. Louis Park is diverse St. Louis Park is socially, economically, religiously, and ethnically diverse. The community is growing older, but is also attracting many young community members. Its residents are also diverse in their communications preferences, and this plan intends to meet the needs of the largest number of residents through consistent messages that are disseminated through traditional and new communication tools. 4. Audiences Primary Target Audiences The identified primary target audiences are the groups of people with whom the city needs to regularly communicate on a variety of topics and issues. They include: • Residents of St. Louis Park • City Council and Commissions • Community Groups and Organizations • Neighborhoods (may be included above) • Regional Organizations and Agencies (government, NGOs and nonprofits) • News Media • Business and Property Owners and Managers • Employees • Volunteers within the City • Students, Parents, and the School Communities Secondary Target Audiences The identified secondary target audiences are groups with which the city communicates on a semi-regular or infrequent basis. They include: • Residents living in neighboring communities Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 9 City of St. Louis Park Communications Plan 2012 – 2013 7 • Businesses in neighboring communities • Visitors to St. Louis Park • Future or potential residents and business owners in St. Louis Park 5. Objectives & Strategies The list below is a series of communication strategies the City of St. Louis Park would like to implement. These strategies fall within the city’s Vision Strategic Direction that St. Louis Park is committed to being a connected and engaged community. This action plan was created with the guiding principles mentioned previously in this document in mind. The objectives are ordered according to priority, with a rating of high, medium or low Objective: Position the city’s website as its central communication tool Priority: High • Strategy: Develop a comprehensive mobile Web/applications plan, including redesigning the site to meet HTML5 and mobile standards • Strategy: Continue to enhance the look and feel of the website while increasing usage of the site by keeping it user-friendly and adding more interactive features supporting city business • Strategy: Add a customer portal to the city’s website allowing citizens to report and track requests • Strategy: Utilize users to identify areas of the website that need more attention and updating (i.e. Economic Development) • Strategy: Continue to monitor statistics and analytics to drive website content • Strategy: Hold annual refresher training/meeting with website contributors Objective: Understand the public’s opinion on important issues and services by investigating and implementing, when appropriate, additional avenues for two-way communication. Priority: High • Strategy: Utilize residential and business survey data to determine preferred methods of communication and interaction. • Strategy: Increase current social media fans/followers by 25 percent to reach additional community members • Strategy: Identify & recognize social media interaction as an official job function of several employees in the Information Resources Department. Objective: Develop a Strategic Communication Plan for Westwood Hills Nature Center Priority: High • Strategy: Develop a supplement to the city’s Brand Manual specifically for Westwood Hills Nature Center. Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 10 City of St. Louis Park Communications Plan 2012 – 2013 8 • Strategy: Develop a series of templates to be used by Westwood Hills Nature Center Staff for promotion and publication of programming • Strategy: Create a Westwood Hills video series production plan • Strategy: Develop an advertising campaign aimed specifically at St. Louis Park residents related to activities and amenities available at Westwood. • Strategy: Develop a targeted marketing campaign to preschools/schools in and outside of St. Louis Park. • Strategy: Pursue earned media stories about events, activities and programming available in St. Louis Park. • Strategy: Develop Comprehensive QR code and mobile device plan for Westwood attractions (could expand to other uses throughout the city as well) • Strategy: Develop comprehensive social media strategy Objective: Provide continued and enhanced support to the Public Works Department’s public education efforts, especially in the areas of garbage and recycling programs Priority: High • Strategy: Complete an assessment of current public education efforts employed by the city related to the city’s garbage and recycling programs • Strategy: Investigate successful communications strategies employed by city’s with top-tier environmental education programs • Strategy: Utilize survey data and available statistics to aid in the development of future communication and public outreach plans • Strategy: Create a strategic public education plan to inform residents about new program enhancements or changes. Objective: Ensure that St. Louis Park is prepared for crises and emergencies and that during these incidents the city is prepared to provide warnings, directions, and constant updates to the public. Priority: High • Strategy: Identify a cadre of personnel from a variety of departments that will assist the communications coordinator in a major emergency and provide training for everyone involved. • Strategy: Review, update and practice applicable portions of the city’s emergency communications plan. Objective: Develop a comprehensive volunteer/intern program to supplement the communications staff Priority: Medium • Strategy: Solicit volunteers from the community utilizing the resources of the City/School Volunteer Office Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 11 City of St. Louis Park Communications Plan 2012 – 2013 9 • Strategy: Coordinate with local educational institutions regarding academic requirements of internships and develop ongoing partnerships with those institutions • Strategy: Utilize the volunteers and interns in Cable TV, Web, media relations and general communications functions. Objective: Utilize ParkAlert, the city’s reverse 9-1-1 system, to communicate effectively with residents Priority: Medium • Strategy: Implement the comprehensive plan for use of the city’s reverse 9-1-1 system, including emergency and non-emergency use Objective: Complete branding, consolidation, and programming plan for the five ParkTV channels Priority: Medium • Strategy: Complete programming survey and evaluation of all current programming • Strategy: Position ParkTV 16 as a one-stop shop for city news, live and recorded sports, live and taped concerts, school programming and featured programming. • Strategy: Convert Civic TV 17 into only showing city council, school board, board and commission and special meetings. • Strategy: Consider dedicating one of the Cable TV channels exclusively to Convention & Visitors Bureau and other community partner content • Strategy: Utilize the findings of the Future of Cable TV study to begin planning for the continuation of video services, especially if faced with declining revenues. Objective: Train city staff on strategic media relations. Priority: Medium • Strategy: Provide media training to staff that interacts with the media Objective: Develop a plan for reaching out to residents who speak English as a second language Priority: Medium • Strategy: Begin translating city informational and promotional materials • Strategy: Investigate translation of city signage • Strategy: Make the city website available in a variety of languages relevant to users • Stretegy: Explore telephone system features available for non-english speakers Objective: Create comprehensive promotional signage campaign Priority: Medium • Strategy: Begin utilizing city buildings and vehicles to promote the city’s website, ParkTV, public WiFi hotspots, and other initiatives utilizing decals and other signage. Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 12 City of St. Louis Park Communications Plan 2012 – 2013 10 Objective: Pursue printed stories in additional publications, including neighborhood newsletters. Priority: Medium • Strategy: Identify publications, build rapport with the editors, and submit articles, including staff written guest columns for both the Sun-Sailor and Patch.com. • Strategy: Pursue media coverage in trade journals, state and national government publications and the national media. Objective: Utilize additional city photography in marketing Priority: Medium • Strategy: Continue to expand the city’s library of photography with a strategic photography plan and utilize volunteers/staff to take photographs • Strategy: Investigate the use of photos and other artwork of city assets as decoration for city buildings (i.e. use photography of St. Louis Park assets in public buildings rather than commercial artwork). Objective: Increase the number of press releases to an average of five each month. Priority: Low • Strategy: Identify newsworthy information within the city by working with all city departments and providing a venue, protocol, and standard templates for writing and distribution of press releases. Objective: Increase community spirit through the use of promotions Priority: Low • Strategy: Explore the use of promotional contests such as a citywide photo contest • Strategy: Expand the Beautify the Park campaign • Strategy: Begin selling city apparel and promotional items to residents Objective: Investigate use of the city phone system’s hold messaging system. Priority: Low • Strategy: Develop a series of phone messages and place them on the phone’s hold messaging system to advertise city events or services. Objective: Redesign the Beehive, the City’s Intranet Priority: Low • Strategy: Work with staff to develop a simpler and more effective intranet site • Strategy: Give Human Resources content control and management of the site Ongoing Objectives Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 13 City of St. Louis Park Communications Plan 2012 – 2013 11 Objective: Continue to provide strategic communications and comprehensive issue management support • Strategy: Support staff in its efforts to communicate with residents and the region regarding transportations issues, particularly those related to light rail and freight rail, the Highway 7 and Louisiana Avenue grade-separated interchange project and the Highway 100 reconstruction project • Strategy: Support staff in its efforts to communicate with residents about the results of the Community Recreation and Facility Task force outcomes and any actions related to it by the City Council. Objective: Continue to work directly with the city’s Community Liaison to Utilize neighborhood networks as an extension of official city communications • Strategy: Continue to provide information to neighborhood leaders for inclusion in their websites and newsletters • Strategy: Continue to provide printing support for neighborhoods to produce print publications • Strategy: Continue to promote neighborhoods and their organizations Objective: Mail three Park Perspective newsletters/Park & Rec Guides annually • Strategy: To identify newsworthy stories by working with all departments. Publication dates will be March 1st, August 1st and November 1st annually. Objective: Continue to produce a short weekly newscast to inform residents about important information and upcoming events • Strategy: Share video on the Cable TV system, website and through social media Objective: Continue to produce a monthly news-magazine type TV show • Strategy: Use the program for longer features about city services, programs and events • Strategy: Share video on the Cable TV system, website and through social media Objective: Continue to produce timely and informative special programming about city services and events • Strategy: Share video on the Cable TV system, website and through social media • Strategy: Utilize volunteers to increase the amount and variety of content produced by the Communications Division Objective: Continue to produce on-location programing • Strategy: Utilize the mobile production van and equipment to produce high quality coverage of community events, sports and concerts Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 14 City of St. Louis Park Communications Plan 2012 – 2013 12 • Strategy: Continue to cablecast concerts, football and hockey games live; pursue the possibility of cablecasting basketball games live • Strategy: Share video on the Cable TV system, website and through social media Objective: Continue to provide live meeting coverage • Strategy: Continue to cablecast live the regular City Council, Planning and Telecommunication commissions and School Board meetings. • Strategy: Share meeting coverage on the Cable TV system, website and through social media Objective: Continue publication management • Strategy: Update Community Guide annually for distribution in city publication racks, new resident packets and online • Strategy: Update Citizen Involvement guide for distribution in city publication racks, new resident packets and online • Strategy: Continue to evaluate and add to brochures and single-page flyers to ensure proper branding and messaging 6. Communication Tools • Website • Social media • Citywide Publications (Park Perspective, Park & Rec Brochure) • Neighborhood Newsletters • Cable TV • Video • News Media • ParkAlert (Reverse 911) • Email • QR Codes • LCD Screens (Display Screens) • Public Meetings • Advertising • Website or mobile applications 7. Summary St. Louis Park is committed to being connected and engaged. This Communications Plan sets forth objectives and strategies that keep that commitment alive. It’s intended to be a flexible document that will guide the city’s decisions and retain St. Louis Park’s position among Minnesota communities with strong, transparent and comprehensive communication plans. Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 15 City of St. Louis Park Communications Plan 2012 – 2013 13 Appendix A Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 16 City of St. Louis Park Communications Plan 2012 – 2013 14 City of St. Louis Park Social Media Policy & Guidelines Section I Purpose & Polices Section II Twitter Guidelines for City of St. Louis Park Departments Section III Facebook Guidelines for City of St. Louis Park Departments Section IV YouTube Guidelines for City of St. Louis Park Departments Section V Vimeo Guidelines for City of St. Louis Park Departments Section I: Purpose & Policies Purpose To address the fast-changing landscape of the Internet and the way residents communicate and obtain information online, City departments may consider participating in social media formats to reach a broader audience. The City of St. Louis Park encourages the use of Social Media to further the goals of the City and the missions of its departments where appropriate. The City Council and the City Manager have an overriding interest and expectation in deciding who may "speak" and what is "spoken" on behalf of City of St. Louis Park on social media sites. This policy establishes guidelines for the use of social media. The City of St. Louis Park’s Chief Information Officer shall approve what Social Media outlets may be suitable for use by the City and its departments. The City’s Information Resources Department shall serve to educate departments on how to best use various Social Media outlets to achieve their goals. Social Media Policy A. All official City of St. Louis Park presences on social media sites or services are considered an extension of the City’s information networks and are governed by the Computer, Communications and Equipment Policy contained in the City of St. Louis Park Personnel Manual. Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 17 City of St. Louis Park Communications Plan 2012 – 2013 15 B. The City’s Chief Information Officer will review department requests to use social media sites and may delegate this review function to the city’s Communications Coordinator. C. The Information Resources Department will advocate using Social Media to help departments reach their stated goals by assisting departments in developing appropriate uses for social media, assisting in the selection of appropriate social media outlets and helping departments define a strategy for engagement using Social Media. D. Departments that use social media are responsible for complying with applicable federal, state, and City laws, regulations, and policies. This includes adherence to established laws and policies regarding copyright, records retention, Freedom of Information Act and Minnesota Data Practices Act, First Amendment, privacy laws and information security policies established by City of St. Louis Park. E. Wherever possible, links to more information should direct users back to the City’s official website for more information, forms, documents or online services necessary to conduct business with the City of St. Louis Park. F. Employees representing the City government via Social Media outlets must conduct themselves at all times as representatives of the City of St. Louis Park. Employees that fail to conduct themselves in an appropriate manner shall be subject to the Disciplinary Procedures outlined in the City of St. Louis Park Personnel Manual. G. The Communications Division will monitor content on each of the Department social media sites to ensure adherence to the Social Media Policy for appropriate use, messaging and branding consistent with the goals of City of St. Louis Park. H. Violation of these standards may result in the removal of department pages from social media outlets. The Communications Coordinator and CIO retain the authority to remove information. Computer, Communications and Equipment Policy From the City of St. Louis Park Personnel Manual, Section 17 Computer, Communications, and Equipment The purpose of this policy is to promote the availability and reliability of the City owned equipment for productive employee use in providing effective and efficient service to our citizens. One part of fulfilling that purpose is to define acceptable use, including parameters for appropriate personal use of such equipment and information. This policy is intended to be a general use policy. Modifications of this policy within legal limits may be applied by a department head or supervisor to ensure City business needs are met. Department heads and supervisors are responsible for ensuring the appropriate use of all electronic tools and other equipment through training, supervising, coaching, and taking disciplinary action, when necessary. Employees may be assigned City-owned equipment and are responsible for the reasonable protection for such equipment and information against theft, loss, environmental damage, viruses, and other risks. Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 18 City of St. Louis Park Communications Plan 2012 – 2013 16 17.2 Minnesota Data Practices Act and Records Retention All electronically stored data are subject to the Minnesota Data Practices Act and the City’s record retention schedule. Such data are also subject to review and investigation as allowed or prescribed by law. In general, all electronically stored City data are considered public information unless classified otherwise according to law. As such, most City data are subject to review by the public. Electronic data are not completely secure, and thus can be altered or illegally accessed. As a result, employees should not send any data classified as not public (private or confidential data on individuals, or nonpublic or protected data not on individuals) over e-mail and its attachments), the Internet, or other electronic device or medium unless the data are secured. Employees are also responsible for managing data per the City’s records retention schedule and MN Data Practices Act. 17.3 Security Authorized City employees are granted access to the City’s computer network by being assigned user names, passwords, and other security devices or methods. Employees shall not attempt to log in as another computer user and passwords are not to be shared with anyone, except as authorized by the employee’s supervisor or IT staff. In no case shall an employee display user names, passwords, or other login credentials in open sight, or make them available in any unsecured manner. The City’s computer network will force periodic password changes for every user. City employees are also responsible for ensuring secured access to portable equipment including, but not limited to: laptops, thumb drives, CD’s, DVD’s, and mobile devices. Because of legal requirements from computer systems interconnected with other government agencies, law enforcement, and credit card companies, City employees must adhere to the requirements of the LOGS Members Security Policy, and are responsible for communicating any loss or vulnerabilities of portable equipment in a timely manner to their supervisor or authorized IT staff. 17.4 Software Acquisition, Support, and Use Employees shall adhere to all software license agreements with regard to duplication and use as directed by the software publisher, or required by law. All software used on or through City computer and network systems must be installed by an authorized staff member of the IT division. Employees who need software installed or configured should submit requests to the IT division. Employees are encouraged to suggest exploration of demonstration software packages, which must be approved by the employee’s department head and authorized IT staff or designee prior to installation. City employees must obtain prior consent and approval from their department head and authorized IT staff prior to downloading, acquiring, or installing any software. 17.5 Hardware Acquisition, Support, and Use All computers are the property of the City of St. Louis Park and should be respected as such by all employees. All hardware shall be acquired, installed, uninstalled, and/or reconfigured Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 19 City of St. Louis Park Communications Plan 2012 – 2013 17 only by authorized IT division staff or designee. Employees who need special hardware installed or configured should submit requests to the IT division. The IT division should be consulted to determine what hardware, including specific models, is currently supported. 17.6 Remote Connections and Special Applications Requests to establish remote network computer connections (from non-City owned facilities) to allow employees to work on City business, must be approved by the department head and authorized IT staff prior to installation. 17.7 File Names and Storage Space Usage, Limitations, and Maintenance The City reserves the right to set file naming conventions and manage the use of file storage space on any City-owned or used equipment. Such management includes, but is not limited to, which storage devices are used for specific purposes, limitations on the amount and type of storage used, and maintenance of storage such as deletion or archiving of older or infrequently accessed files, duplicated files, file versions, and files that should be managed per the City’s records retention schedule or other electronic retention policies. 17.8 Using Electronic Equipment City employees are encouraged to find ways to access information from other agencies via the Internet, World Wide Web (web), e-mail, telephone system, and other City-owned electronic equipment. This content is considered public information unless classified otherwise according to the law. As such, this content is subject to review by the public and may also be used for investigation purposes. The City reserves the right to monitor and record all use of the Internet, the web, e-mail, telephone system, and all City-owned hardware and software at the time of use, during routine post-audits, and during investigations. Employee Internet, web, e-mail, and any other City equipment usage information may be accessible to the public as a result of the Minnesota Data Practices Act. This may include emails, social media, files, or other communications. Thus, such usage must be able to withstand public scrutiny without embarrassment to the City. Traditional rules of reasonableness, respect, courtesy, common sense, and legal requirements apply. 17.9 Reasonable Personal Use The City provides copiers, fax machines, telephones, cell phones, radios, computers, personal digital assistants, networks, printers, internet access, world wide web access, and other City equipment primarily for business-related purposes. Limited and reasonable use of these tools for occasional employee personal use that does not result in any additional cost or loss of time or resources regarding their intended business purpose is permitted. Such use is permitted before and after work and during break periods, as well as incidental and emergency use during work. Any other extended personal use is not permitted. Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 20 City of St. Louis Park Communications Plan 2012 – 2013 18 Section II: Twitter Guidelines for City of St. Louis Park Departments What is Twitter? Twitter is a free micro-blogging internet service that allows users to send and read other users' updates (otherwise known as tweets). The updates are text of up to 140 characters in length. Updates are displayed on the user's profile page and delivered to other users who have signed up to receive these updates. Why Use Twitter? Twitter offers brief and concise messaging that is also compatible for mobile devices (i.e. cell phone text messaging) that can be used to drive citizens to the City’s primary website for more information (www.stlouispark.org). The City of St. Louis Park’s initial goal is to use Twitter as an additional media channel to communicate directly with citizens who choose to “follow” our Twitter updates. Twitter also allows the City of St. Louis Park to carry its various messages further into the community via mobile messaging. Authorization to Use Twitter The City of St. Louis Park’s administrative policy regarding Social Media delegates the review and approval of Social Media usage to the Chief Information Officer and the Communications Coordinator, who may then authorize individuals to represent the City of St. Louis Park departments on Twitter to support the mission and overall goals of the City. Notice Regarding Comments and Usage The City of St. Louis Park’s administrative policy regarding Social Media specifically points out that the City Council and the City Manager have an overriding interest and expectation in deciding who may “speak” and what is “spoken” on behalf of City of St. Louis Park through social media sites. • City of St. Louis Park employees using Twitter should not create a public forum for displaying comments on Twitter pages. • All official City of St. Louis Park presences on social media sites or services are considered an extension of the City’s information networks and are governed by the Computer, Communications and Equipment Policy contained in the City of St. Louis Park Personnel Manual. • Employees representing the City government via Social Media outlets must conduct themselves at all times as representatives of the City of St. Louis Park. • The Communications Division will monitor content on each of the Department social media sites to ensure adherence to the Social Media Policy for appropriate use, message and branding consistent with the goals of City of St. Louis Park. Potential Uses for Twitter Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 21 City of St. Louis Park Communications Plan 2012 – 2013 19 Uses for Twitter include (but are not limited to): 1. Sharing published news releases from the Communications Division 2. Publicizing Parks and Recreation and other programs sponsored by the City of St. Louis Park 3. Publicizing new services, holiday closings or other information normally only found on the city’s primary website 4. Issuing emergency alerts, road closures, or weather alerts affecting large numbers of citizens. Backup Policy In the interest of maintaining compliance with possible Freedom of Information Act and Minnesota Data Practices Act requests and adequate records retention, Twitter will be backed up once a week. 1. The Information Resources department is responsible for backing up the city’s Twitter accounts. 2. The weekly backup file should be stored on a department network drive. Guidelines for Following Others 1. City of St. Louis Park departments using Twitter should strive to follow other City of St. Louis Park departments using Twitter to help create more presence on the Twitter media space. 2. To help prevent loss of followers and dilution of message, the City of St. Louis Park should NOT follow any individual or group, unless that group is a national or regional professional organization that supports the primary goal of the department or the goals of City of St. Louis Park (for example, National Recreation and Parks Association, or similar organizations). 3. In order to limit the display of public comments, Twitter spam, or unrelated content, the City of St. Louis Park Twitter accounts should not follow other Twitter users besides the exceptions listed above. Number of Twitter Accounts per Department Each department should hold no more than one (1) Twitter account, unless additional Twitter accounts are approved by the Chief Information Officer or Communications Coordinator. Naming Conventions City of St. Louis Park departments should strive to use account names that maintain the City’s branding and consistent identification with City of St. Louis Park. If available, suitable examples may include the initials SLP as a prefix to the department or service of City of St. Louis Park, e.g. “SLP Parks & Recreation” could be the City of St. Louis Park Parks & Recreation Department. Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 22 City of St. Louis Park Communications Plan 2012 – 2013 20 Legal Considerations The Freedom of Information Act and the Minnesota Data Practices Act guarantees citizens and representatives of the media access to public records held by public bodies, public officials, and public employees. A public record is any writing or recording - regardless of whether it is a paper record, an electronic file, an audio or video recording, or any other format - that is prepared or owned by, or in the possession of a public body or its officers, employees or agents in the transaction of public business. All public records are presumed to be open, and may only be withheld if a specific, statutory exemption applies. In consideration of the Freedom of Information Act and the Minnesota Data Practices Act, see Backup Policy above. Section III: Facebook Guidelines for City of St. Louis Park Departments What is Facebook? Facebook is a social networking website launched in 2004. The free-access website is privately owned and operated by Facebook, Inc. Users can join networks organized by city, workplace, school, and region to connect and interact with other people. Why Use Facebook? Facebook offers the ability for the city to tap into “fans” via social networking and to drive citizens to the City’s primary website for more information (www.stlouispark.org). The City of St. Louis Park’s goal is to use Facebook as an additional media channel to communicate directly with citizens who choose to be our “fans.” Facebook also allows the City of St. Louis Park to carry its various messages further into the community via mobile messaging. Authorization to Use Facebook The City of St. Louis Park’s administrative policy regarding Social Media delegates the review and approval of Social Media usage to the Chief Information Officer and the Communications Coordinator, who may then authorize individuals to represent the City of St. Louis Park departments on Facebook to support the mission and overall goals of the City. Notice Regarding Comments and Usage The City of St. Louis Park’s administrative policy regarding Social Media specifically points out that the City Council and the City Manager have an overriding interest and expectation in deciding who may “speak” and what is “spoken” on behalf of City of St. Louis Park through social media sites. • All official City of St. Louis Park presences on social media sites or services are considered an extension of the City’s information networks and are governed by the Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 23 City of St. Louis Park Communications Plan 2012 – 2013 21 Computer, Communications and Equipment Policy contained in the City of St. Louis Park Personnel Manual. • Employees representing the City government via Social Media outlets must conduct themselves at all times as representatives of City of St. Louis Park. • The Communications Division will monitor content on each of the Department social media sites to ensure adherence to the Social Media Policy for appropriate use, message and branding consistent with the goals of City of St. Louis Park. City of St. Louis Park Facebook Comments Policy (to be displayed on the City website and on the city’s Facebook page) Thank you for visiting St. Louis Park’s Facebook page. The purpose of the site is to share photos and information of public interest in St. Louis Park with our many residents, businesses, and visitors. This is a moderated online discussion site and not a public forum. Please note if you post a comment, the City reserves the right to delete submissions that contain vulgar language, personal attacks of any kind, or offensive comments that target or disparage any ethnic, racial, religious or other group. Further, the City also reserves the right to delete comments that: (i) are spam or include links to other sites; (ii) are clearly off topic; (iii) advocate illegal activity; (iv) promote or oppose particular services, products, or political organizations and candidates; or (v) infringe on copyrights or trademarks. Please note that the comments expressed on this site do not reflect the opinions and position of the City of St. Louis Park government or its officers and employees. If you have any questions concerning the operation of this online moderated discussion site, please contact Jamie Zwilling, St. Louis Park Communications Coordinator, at jzwilling@stlouispark.org. Potential Uses for Facebook Uses for Facebook include (but are not limited to): 1. Sharing published news releases from the Communications Division 2. Publicizing Parks and Recreation and other programs sponsored by City of St. Louis Park 3. Publicizing new services, holiday closings or other information normally only found on the city’s primary website 4. Issuing emergency alerts, road closures, or weather alerts affecting large numbers of citizens. Backup Policy Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 24 City of St. Louis Park Communications Plan 2012 – 2013 22 In the interest of maintaining compliance with possible Freedom of Information Act and Minnesota Data Practices Act requests and adequate records retention, Facebook will be backed up once a week. 1. The Information Resources department is responsible for backing up the city’s Facebook accounts. 2. The weekly backup file should be stored on a department network drive. Guidelines for becoming a “fan” of others 1. City of St. Louis Park departments using Facebook should strive to be “fans” of other City of St. Louis Park departments using Facebook to help create more presence on the Facebook media space. 2. To help prevent loss of viewers and dilution of messages, the City of St. Louis Park should NOT become a “fan” of any individual or group, unless that group is a national or regional professional organization that supports the primary goal of the department or the goals of City of St. Louis Park (for example, National Recreation and Parks Association, or similar organizations). 3. In order to limit the display of public comments, Facebook spam, or unrelated content, the City of St. Louis Park Facebook accounts should be “fans” of other Facebook users besides the exceptions listed above. Number of Facebook pages per Department Each department should hold no more than one (1) Facebook account, unless additional Facebook accounts are approved by the Chief Information Officer or Communications Coordinator. Naming Conventions City of St. Louis Park departments should strive to use account names that maintain the City’s branding and consistent identification with City of St. Louis Park. If available, suitable examples may include the initials SLP as a prefix to the department or service of City of St. Louis Park, e.g. “SLP Parks & Recreation” is the City of St. Louis Park Parks & Recreation Department. Legal Considerations The Freedom of Information Act and the Minnesota Data Practices Act guarantees citizens of the State and representatives of the media access to public records held by public bodies, public officials, and public employees. A public record is any writing or recording - regardless of whether it is a paper record, an electronic file, an audio or video recording, or any other format - that is prepared or owned by, or in the possession of a public body or its officers, employees or agents in the transaction of public business. All public records are presumed to be open, and may only be withheld if a specific, statutory exemption applies. In consideration of the Freedom of Information Act and the Minnesota Data Practices Act, see Backup Policy above. Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 25 City of St. Louis Park Communications Plan 2012 – 2013 23 Section IV: YouTube Guidelines for City of St. Louis Park Departments What is YouTube? YouTube is a video sharing website on which users can upload and share videos. Why Use YouTube? The traffic is phenomenal, and you stand to gain tremendous exposure by making your videos available on these video sharing websites. YouTube serves as an extension of the city’s five Cable TV stations. One of the great features many video sharing sites offer is the ability to upload your video and allow anyone to display it on any website simply by adding a small piece of embedded code to the page (the video sharing site provides you with the necessary code). Authorization to Use YouTube The City of St. Louis Park’s policy regarding Social Media delegates the review and approval of Social Media usage to the Chief Information Officer and the Communications Coordinator, who may then authorize individuals to represent the City of St. Louis Park departments on YouTube to support the mission and overall goals of the City. Notice Regarding Comments and Usage The City of St. Louis Park’s administrative policy regarding Social Media specifically points out that the City Council and the City Manager have an overriding interest and expectation in deciding who may ‘speak’ and what is ‘spoken’ on behalf of City of St. Louis Park through social media sites. • All official City of St. Louis Park presences on social media sites or services are considered an extension of the City’s information networks and are governed by the Computer, Communications and Equipment Policy contained in the City of St. Louis Park Personnel Manual. • Employees representing the City government via Social Media outlets must conduct themselves at all times as representatives of City of St. Louis Park. • The Communications Division will monitor content on each of the Department social media sites to ensure adherence to the Social Media Policy for appropriate use, message and branding consistent with the goals of City of St. Louis Park. City of St. Louis Park YouTube Comments Policy (to be displayed on the City website and on the city’s YouTube channel) Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 26 City of St. Louis Park Communications Plan 2012 – 2013 24 Thank you for visiting St. Louis Park’s YouTube channel. The purpose of the site is to share videos and information of public interest in St. Louis Park with our many residents, businesses, and visitors. This is a moderated online discussion site and not a public forum. Please note if you post a comment, the City reserves the right to delete submissions that contain vulgar language, personal attacks of any kind, or offensive comments that target or disparage any ethnic, racial, religious or other group. Further, the City also reserves the right to delete comments that: (i) are spam or include links to other sites; (ii) are clearly off topic; (iii) advocate illegal activity; (iv) promote or oppose particular services, products, or political organizations and candidates; or (v) infringe on copyrights or trademarks. Please note that the comments expressed on this site do not reflect the opinions and position of the City of St. Louis Park government or its officers and employees. If you have any questions concerning the operation of this video sharing channel, please contact Jamie Zwilling, St. Louis Park Communications Coordinator, at jzwilling@stlouispark.org. Potential Uses for YouTube Uses for YouTube include (but are not limited to): 1. Sharing previously broadcast City television programming and other video and audio productions 2. Publicizing programs or events Backup Policy In the interest of maintaining compliance with possible Freedom of Information Act and Minnesota Data Practices Act requests and adequate records retention, all videos posted to YouTube will be saved on the city’s servers in compliance with standard record retention schedules. Guidelines for subscribing to other channels 1. To help prevent loss of viewers and dilution of messages, the City of St. Louis Park should NOT subscribe to any individual or group, unless that group is a national or regional professional organization that supports the primary goal of the department or the goals of the City of St. Louis Park (for example, National Recreation and Parks Association, or similar organizations), or one of the city’s strategic partners. 2. In order to limit the display of public comments, YouTube spam, or unrelated content, the City of St. Louis Park YouTube accounts should not be subscribers of other YouTube users besides the exceptions listed above. Number of YouTube Channels Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 27 City of St. Louis Park Communications Plan 2012 – 2013 25 The city will maintain one YouTube Channel unless others are approved by the Chief Information Officer or Communications Coordinator. Legal Considerations The Freedom of Information Act and the Minnesota Data Practices Act guarantees citizens and representatives of the media access to public records held by public bodies, public officials, and public employees. A public record is any writing or recording - regardless of whether it is a paper record, an electronic file, an audio or video recording, or any other format - that is prepared or owned by, or in the possession of a public body or its officers, employees or agents in the transaction of public business. All public records are presumed to be open, and may only be withheld if a specific, statutory exemption applies. In consideration of the Freedom of Information Act and the Minnesota Data Practices Act, see Backup Policy above. Section V: Vimeo Guidelines for City of St. Louis Park Departments What is Vimeo? Vimeo is a video sharing website on which users can upload and share videos much like YouTube; however, it is a paid service that offers the benefit of larger file uploads. Why Use Vimeo? The quality of the video player is tremendous, and you stand to gain great exposure by making your videos available on these video sharing websites. Vimeo serves as an extension of the city’s five Cable TV stations. One of the great features many video sharing sites offer is the ability to upload your video and allow anyone to display it on any website simply by adding a small piece of embedded code to the page (the video sharing site provides you with the necessary code). Authorization to Use Vimeo The City of St. Louis Park’s administrative policy regarding Social Media delegates the review and approval of Social Media usage to the Chief Information Officer and the Communications Coordinator, who may then authorize individuals to represent the City of St. Louis Park departments on Vimeo to support the mission and overall goals of the City. Notice Regarding Comments and Usage The City of St. Louis Park’s administrative policy regarding Social Media specifically points out that the City Council and the City Manager have an overriding interest and expectation in deciding who may ‘speak’ and what is ‘spoken’ on behalf of City of St. Louis Park through social media sites. • All official City of St. Louis Park presences on social media sites or services are considered an extension of the City’s information networks and are governed by the Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 28 City of St. Louis Park Communications Plan 2012 – 2013 26 Computer, Communications and Equipment Policy contained in the City of St. Louis Park Personnel Manual. • Employees representing the City government via Social Media outlets must conduct themselves at all times as representatives of City of St. Louis Park. • The Communications Division will monitor content on each of the Department social media sites to ensure adherence to the Social Media Policy for appropriate use, message and branding consistent with the goals of City of St. Louis Park. City of St. Louis Park Vimeo Comments Policy (to be displayed on the City website and on the city’s Vimeo channel) Thank you for visiting St. Louis Park’s Vimeo channel. The purpose of the site is to share videos and information of public interest in St. Louis Park with our many residents, businesses, and visitors. This is a moderated online discussion site and not a public forum. Please note if you post a comment, the City reserves the right to delete submissions that contain vulgar language, personal attacks of any kind, or offensive comments that target or disparage any ethnic, racial, religious or other group. Further, the City also reserves the right to delete comments that: (i) are spam or include links to other sites; (ii) are clearly off topic; (iii) advocate illegal activity; (iv) promote or oppose particular services, products, or political organizations and candidates; or (v) infringe on copyrights or trademarks. Please note that the comments expressed on this site do not reflect the opinions and positions of the City of St. Louis Park government or its officers and employees. If you have any questions concerning the operation of this video sharing channel, please contact Jamie Zwilling, St. Louis Park Communications Coordinator, at jzwilling@stlouispark.org. Potential Uses for Vimeo Uses for Vimeo include (but are not limited to): 1. Sharing previously broadcast City television programming and other video and audio productions 2. Publicizing programs or events Backup Policy In the interest of maintaining compliance with possible Freedom of Information Act and Minnesota Data Practices Act requests and adequate records retention, all videos posted to YouTube will be saved on the city’s servers in compliance with standard record retention schedules. Guidelines for subscribing to other channels Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 29 City of St. Louis Park Communications Plan 2012 – 2013 27 1. To help prevent loss of viewers and dilution of message, the City of St. Louis Park should NOT subscribe to any individual or group, unless that group is a national or regional professional organization that supports the primary goal of the department or the goals of City of St. Louis Park (for example, National Recreation and Parks Association, or similar organizations), or one of the cities strategic partners. 2. In order to limit the display of public comments, Vimeo spam, or unrelated content, the City of St. Louis Park Vimeo accounts should not be subscribers of other Vimeo users besides the exceptions listed above. Number of Vimeo Channels The city will maintain one Vimeo Channel unless others are approved by the Chief Information Officer or Communications Coordinator. Legal Considerations The Freedom of Information Act and the Minnesota Data Practices Act guarantees citizens and representatives of the media access to public records held by public bodies, public officials, and public employees. A public record is any writing or recording - regardless of whether it is a paper record, an electronic file, an audio or video recording, or any other format - that is prepared or owned by, or in the possession of a public body or its officers, employees or agents in the transaction of public business. All public records are presumed to be open, and may only be withheld if a specific, statutory exemption applies. In consideration of the Freedom of Information Act and the Minnesota Data Practices Act, see Backup Policy above. Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 30 City of St. Louis Park Communications Plan 2012 – 2013 28 Appendix B Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 31 City Advertising & Sponsorship Guidelines Purpose The purpose of this policy is to provide guidelines for allowing advertising or sponsorships in city publications and other forms of media. Application of Advertising and Sponsorship Guidelines The City of St. Louis Park will consider allowing paid advertising and sponsorships to offset the production costs related to certain publications and media productions. Advertising and sponsorship policies are administered by the City Manager or designee. Examples of publications and media productions include but are not limited to: City/School Calendar, Community Guide, New Resident Packet, Maps, Parks and Recreation information, cable & video productions and the city’s website. This guideline does not apply to city facilities or neighborhood newsletters. Advertising for field signage is included in the zoning ordinance. Advertising & Sponsorship Standards All advertisements and sponsors are subject to the City Manager’s approval. Advertising or sponsors will be in line with the Vision, Mission and Values of the City. Standards should be in line with our designation as a Children First community. No advertising will be permitted which: • Is false, misleading, libelous, or deceptive; • Relates to an illegal activity; • Contains obscene material as determined by community standards; • Advertises the sale of alcoholic beverages, tobacco products or sexually oriented businesses, Exception: Restaurants that sell alcoholic beverages may be permitted advertisers so long as no special promotion of alcoholic beverages is included • Includes language which is obscene, vulgar or profane; • Implies an endorsement by the City for the product or service; or • Promotes a commercial transaction that is prohibited by federal, state or local law or regulations Requirements Staff will develop specific display requirements for each type of advertising depending on the format of the media. The City assumes no liability for errors in advertisements submitted. Positioning of advertisements is at the discretion of the City except where a request for a specific position is accepted as part of the advertising sale, as determined by the City Manager. Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 32 Appendix C Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 33 Brand Manual Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 34 If you’re looking to help others fully appreciate the experience that is St. Louis Park, then you’ve come to the right place. This book will guide you in the proper usage of our logo, our motto, color palette, typography, imagery and our brand messaging. Each element will be represented through graphic treatments, providing a visual reference to assist you in the development of communication tools that we share with our citizens, local businesses, civic leaders, and all who visit and experience “The Park”. By following the guidelines in this manual, you can be assured that you are delivering a consistent and powerful brand message in all of your communications, one that resonates with each unique audience. If you have any questions about these guidelines and the usage of our communication tools, please contact Jamie Zwilling, St. Louis Park Communications Coordinator, at (952) 924–2632, or e-mail at jzwilling@stlouispark.org. Welcome “The St. Louis Park brand is an image that our citizens, business owners and visitors hold of our city. That brand is shaped by the promises we make and whether we consistently keep those promises. I ﬁ rmly believe that our city government can deliver on its brand promise, to make St. Louis Park a place where people can experience life and realize their dreams. In fact it happens every day here in the Park.” – Jeff Jacobs, Mayor of St. Louis Park Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 35 1.0 Overview 3 2.0 Messaging Hierarchy 5 3.0 Signature 6 4.0 Color Palette 13 5.0 Typography 15 6.0 Photography 20 7.0 Sample Layouts 22 Contents 2 Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 36 Experience LIFE in the Park St. Louis Park has it all — 35 neighborhoods that stand proudly linked, public links and lush green parks everywhere you turn, turn-key housing to rent or own, our own schools within our own city limits, and limitless places to relax, refresh, refuel and refocus. What more could anyone want? How about a better way to communicate everything St. Louis Park has to offer? The St. Louis Park Brand Manual offers just that. This communications source guide is complete with all the tools you will need to construct and deliver a consistent St. Louis Park brand experience, regardless of your intended audience. So, you may wonder, how did we get here? Research The brand manual is founded on research and interviews done over the last few years, including the 2006 Vision process, to determine what our community members and key stakeholders, those who truly own our brand, desire, expect and demand from our city. The results of this research were then used to create a brand messaging hierarchy, one that reﬂ ected the current state of the city and also supported the vision of the city, moving forward. For inclusion in the hierarchy, messages had to serve as both aspirational and actionable. The Messaging Hierarchy To create a strong brand, it is imperative that the brand speaks with one consistent voice and every message that the brand delivers must be clear and concise. We have created a messaging hierarchy that will enable us to more adequately communicate one voice from city government to all of its stakeholders. We have categorized these messages into key messages and supporting messages. Key messages will tend to have a more universal appeal, while supporting messages, equally important, will tend to reach a more speciﬁ c and clearly deﬁ ned audience. Understanding and using the appropriate messaging will help our audiences better understand our city and become better brand ambassadors for St. Louis Park. Our Logo and Our Signature Motto In 2007, armed with our messaging hierarchy, we examined the existing logo and our motto (tagline) to determine their appropriateness and effectiveness in advocating our city brand. After signiﬁ cant discussions it became apparent that both the logo and the motto required modiﬁ cation. The messaging hierarchy directly informed the updated versions that you see in this brand manual. They incorporate the look and feel we believe best represents our city and the voice of our stakeholders. 1.0 Overview 3 Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 37 Colors and Typefaces Once the revised logo and new motto were in place, we chose a color palette and the desired typeface for each. The goal was simple: Develop consistency while leaving room for creativity. Our colors are rich, sharp, vibrant and expressive. Our typefaces are strong, progressive, and yet personal. Together they provide the emotional connection to the logo and motto, and are the perfect complement to our brand communication. Photos A picture is not only worth a thousand words; it quickly captures and conveys an emotional element that will help propel our brand. Having access to our new online photo library will help you create communications that reach your audience and make a strong and consistent brand. Customized Mottos Our motto — Experience Life in the Park — speaks to everyone it touches; come to the Park and experience it in your own unique way. And because certain city departments must reach a more speciﬁ c audience, the motto can be modiﬁ ed to achieve the strongest communication impression. We encourage you to think about your audience and how to best reach them. If you have a good idea, but aren’t sure that it is on brand and consistent with our messaging hierarchy, contact the communications division. They look forward to helping you Experience Brand Communications in the Park. Sample Layouts To help spur your imagination and illustrate proper usage of our new communication tools, we have designed some sample layouts of various internal and external communications. These examples should serve as an excellent template from which to create communications within your department. 1.1 Overview (continued) 4 Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 38 We have outlined the key messages and supportive messages we recommend using as the core of our brand communication plan. And although the option for additional messaging exists, these messages represent the most pertinent and provide the greatest opportunity for traction, based on stakeholder interviews, focus groups, brand workbooks and the 2006 Vision process. Please keep in mind that these messages are attempting to capture the essence of our brand, and are not necessarily intended to serve as formal taglines, Web banners or newsletter headlines. These messages should be used to inform our creative approach in developing ongoing internal and external communications, and become an integral part of how we verbalize our brand. Each of the following messages is relevant and important, yet those listed under key messages provide the most widespread appeal. They reﬂ ect the most dramatic and powerful opportunity to provide a voice for the City of St. Louis Park, a voice that will resonate with all people who interact with the city. Key Brand Messages St. Louis Park — Extending the sense of family. St. Louis Park: A proud, forward-thinking community. St. Louis Park is built ﬁ rmly upon the strength of its neighborhoods. St. Louis Park offers the Twin Cities’ most desirable location, period. St. Louis Park is a community wherein government is accessible, actionable and responsive. St. Louis Park offers a strong and diverse educational system — each school within our city boundaries. A great education awaits in your own backyard. The following list of supportive messages concentrates on those individuals and corporate audiences that may ﬁ t into a more selective or niche classiﬁ cation — those who enjoy an active outdoor lifestyle, people with a commitment to environmental concerns, and businesses that desire to have a home, and not just an address. Supportive Brand Messages St. Louis Park: Where trails keep us connected and parks are a part of our nature. St. Louis Park actively engages varied social, economic, religious, and ethnic heritages. St. Louis Park is growing green. St. Louis Park believes that now is the right time for the right business. St. Louis Park is a community of choice for a lifetime. 2.0 Messaging Hierarchy 5 Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 39 3.0 Signature 6 Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 40 The St. Louis Park signature represents the city in a visual expression of our culture and experience. This unique mark has been developed with great care and attention and should be respected as a deﬁ nitive mark that upholds the city’s brand. The signature is made up of three distinct parts: the Icon which is made up of three bands that are designed to represent dynamic movement and sophistication, the Logo which is the legal name of the organization, and the Motto “Experience Life in the Park™”. The motto has been added as a way of bringing a human and friendly message to the signature. The phrase itself is an invitation to the viewer to join this community and celebrate all that the city has to offer. The green color has been chosen to depict the lush parks and greenery throughout the city and our commitment to environmental concerns. The form shown to the right is the preferred format for the signature. It is important that the signature and motto are always used in this format to ensure con- sistency when applied. Always use the electronic logo ﬁ les supplied. Never change the color or relationships of these elements. The three-color format is the preferred form of the sig- nature. These colors are called out from the PANTONE® matching system of colors for ease and consistency of reproduction. The ™ symbol should always appear at the upper right hand corner of the motto at a readable point size to recognize that this is trademarked for the city. Logo ﬁ les can be accessed at: http://intranet.stlouispark.org/ Signature - Primary Form 7 PANTONE® 315 C PANTONE® 376 C PROCESS BLACK Icon Motto Logo Signature Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 41 In this preferred format, there is a minimum amount of clear space around the signature that should be upheld with all executions of the signature to insure readability when placed around headlines, images and graphics and outside edges of printed materials. This will help to maintain the best visual impact and strengthen the brand identity. The clear space is determined by measuring the height of the icon and the “St. Louis Park, Minnesota” logotype. Additional clear space is preferred when possible. The St. Louis Park signature with motto should never be used smaller than .5 inches tall as indicated to the right. Clear Space & Restrictions 8 .5” Minimum Size X X X Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 42 The Motto should always have a consistent relationship to the logo. Use the supplied electronic ﬁ les. Never alter the size or color or typeface. Please contact the communications division for approval, prior to using the motto separately from the logo, i.e. using it as a headline or graphic modiﬁ er. When using the three color preferred signature, always use PANTONE® color 376 Coated. Motto Usage 9 X X X X Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 43 Shown here are the acceptable alternate forms of the primary signature. When four color process printing, use the color formulas listed here. For Web and screen applications use the RGB (Red, Green, Blue) formulas. For single color it is acceptable to incorporate the PMS 315 Coated ink as well as 100% black or white reversed version shown here. No other color combinations or tints of these colors are acceptable with any of the signature forms. 10 Process Color (CMYK) & Web / Video (RGB) Black & White 1 color PMS 315 Coated Reversed CMYK 100/0/12/43 RGB 0/114/143 CMYK 50/0/100/0 RGB 140/198/63 PROCESS BLACK Signature - Alternate Forms Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 44 We have created a series of statements that spotlight the assets St. Louis Park has to offer. With this set of examples we are showing how you can create a custom series of motto-like headlines to be used in materials as a brand enhancer. You can use these eight examples, or it is acceptable to create new versions that can cover a variety of topics not shown here. The only requirements are as follows: • Use the Marydale Regular typeface for the words “Experience ... in the Park.” Then use Bold for the customized modiﬁ er. • The words “Experience ... in the Park” may never be altered. Only the customized modiﬁ er would be inserted in the middle. • Each headline must use one of the secondary colors from the palette. Never use the primary signature colors: PMS 315C or PMS 376C. Black and reversed are also acceptable color uses. Customizable Motto 11 282 c316 c 242 c 646 c 2905 c390 c 187 c 152 c 130 c 316 c 187 c 390 c Experience NATURE in the Park Experience DIVERSITY in the Park Experience BUSINESS in the Park Experience THE ARTS in the Park Experience NIGHTLIFE in the Park Experience NEIGHBORHOOD LIVING in the Park Secondary Color Palette (See Section 4.0 - Page 14) Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 45 This form of the signature, logo sans motto, is intended only for ofﬁ cial documents and internal correspondence wherein including the motto would be ill-advised. If you have any questions at to whether this form of the signature would be appropriate for your communication, please contact the communications division. This form should never be used with any customizable motto in any way. Signature - Non Motto Forms 12 2 Color PMS 315C & Process Black, Process Color (CMYK), Web / Video (RGB) Black & White 1 color PMS 315 Coated Reversed Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 46 4.0 Color Palette 13 Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 47 Primary Signature Colors The primary signature colors are PMS 315 coated, PMS 376 coated. They are cool organic colors that provide contrast to the brighter secondary colors and more vibrant photography or graphics. When printing on coated stock these are the preferred colors. When printing on uncoated stock use the uncoated version of these ink colors. For four color process printing use the CMYK color recipes as shown. And for Screen and Web use the RGB color recipe. Secondary colors This palette was created to represent the different facets and experiences that the city has to offer. They are brighter and more vibrant, giving a distinct energy to the materials they are used in. Please use actual PANTONE® color chips when referencing color to accurately match and reproduce the colors on the paper stock you choose. Also note these process conversions are based on the 2005 PANTONE® solid to process conversion guide. Color Palette 14 CMYK 100/82/10/64 RGB 0/33/71 CMYK 31/100/9/44 RGB 119/32/89 CMYK 73/30/3/10 RGB 84/130/171 CMYK 44/1/0/0 RGB 143/202/231 282 c CMYK 100/15/26/70 RGB 0/73/83 316 c 242 c 646 c 2905 c CMYK 5/100/71/22 RGB 167/25/48 CMYK 0/62/100/0 RGB 225/112/0 CMYK 0/30/100/0 RGB 240/171/0 CMYK 24/0/98/8 RGB 182/191/0 187 c 152 c 130 c 390 c 315 c CMYK 100/8/18/38 RGB 0/105/131 CMYK 53/0/96/0 RGB 122/184/0 376 c Primary Secondary Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 48 5.0 Typography 15 Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 49 ITC Ofﬁ cina Sans is the primary face. It is to be consistently used for the city name in our signature logo. It may also be used for headlines and subheads. Ofﬁ cina has been chosen because of its progressive, yet approachable style, which mirrors the essence of St. Louis Park. Primary Typography 16 ITC Ofﬁ cina Sans Bold ITC Ofﬁ cina Sans Bold Italic ITC Ofﬁ cina Sans Book ITC Ofﬁ cina Sans Book Italic ABCDEFGHIJKLMNOPQRSTUVWXYZ abcdefghijklmnopqrstuvwxyz 123456789 ABCDEFGHIJKLMNOPQRSTUVWXYZ abcdefghijklmnopqrstuvwxyz 123456789 ABCDEFGHIJKLMNOPQRSTUVWXYZ abcdefghijklmnopqrstuvwxyz 123456789 ABCDEFGHIJKLMNOPQRSTUVWXYZ abcdefghijklmnopqrstuvwxyz 123456789 Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 50 Marydale is our accent face. It is to be used for our signature motto and any and all customized mottos. Its whimsical, human essence helps reﬂ ect our personality and invites the audience to feel welcome and at home in our city. Accent Typography 17 Marydale Black Marydale Bold Marydale Regular ABCDEFGHIJKLMNOPQRSTUVWXYZ abcdefghijklmnopqrstuvwxyz 123456789 ABCDEFGHIJKLMNOPQRSTUVWXYZ abcdefghijklmnopqrstuvwxyz 123456789 ABCDEFGHIJKLMNOPQRSTUVWXYZ abcdefghijklmnopqrstuvwxyz 123456789 Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 51 Adobe Garamond Pro is our body copy face. It is to be used for all body copy and is also acceptable for usage in headlines and subheads. The Garamond Pro style is an excellent complement to Ofﬁ cina Sans and Marydale, and supports the overall look and feel we seek to achieve with our communications. Body Copy Typography 18 Adobe Garamond Pro Regular Adobe Garamond Pro Italic ABCDEFGHIJKLMNOPQRSTUVWXYZ abcdefghijklmnopqrstuvwxyz 123456789 ABCDEFGHIJKLMNOPQRSTUVWXYZ abcdefghijklmnopqrstuvwxyz 123456789 Adobe Garamond Pro Bold ABCDEFGHIJKLMNOPQRSTUVWXYZ abcdefghijklmnopqrstuvwxyz 123456789 Adobe Garamond Pro Bold Italic ABCDEFGHIJKLMNOPQRSTUVWXYZ abcdefghijklmnopqrstuvwxyz 123456789 Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 52 The new Signature, which includes the Icon, Logo and Motto, is always available as a complete art ﬁ le, which can be uploaded and incorporated into any communication. However, your current system may not support the ITC Ofﬁ cina Sans (primary) or Adobe Garamond Pro (body copy) font. In that case, we recommend the following replacement fonts when constructing communication collateral. Replacement Typography 19 Trebuchet MS (The PC system font default for ITC Ofﬁ cina Sans) Times New Roman (The PC system font default for Adobe Garamond Pro) ABCDEFGHIJKLMNOPQRSTUVWXYZ abcdefghijklmnopqrstuvwxyz 123456789 ABCDEFGHIJKLMNOPQRSTUVWXYZ abcdefghijklmnopqrstuvwxyz 123456789 Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 53 6.0 Photography 20 Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 54 When choosing to include photography in any communication or correspondence, look for images that embody unique angles, interesting crops and remarkable details. Images should be colorful, energetic, inviting and full of life — attributes that reﬂ ect the essence of St. Louis Park. Photos from Friends of the Arts must include the photographer’s ﬁ rst and last names. Example: Name/SLP Friends of the Arts To obtain access to the St. Louis Park Photo library contact: Jamie Zwilling, St. Louis Park Communications Coordinator, at (952) 924–2632, or e-mail at jzwilling@stlouispark.org. Or go online to http://intranet.stlouispark.org/ Please Note: When using photos in a signiﬁ cant publication, please include the following credits: The photos in this publication are part of a 2007 community-building project called Our Town: Faces & Places. Coordinated by St. Louis Park Friends of the Arts, the project involved 17 residents of different ages and backgrounds, working together to create a photo collection that celebrates the diversity, creativity, and cooperative spirit of St. Louis Park. Photography 21 City Photography Lifestyle Photography Objects Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 55 7.0 Sample Layouts 22 Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 56 Parks and Recreation GUIDEBOOK 2008 Experience NATURE in the Park. With all marketing materials it is important to use the guidelines within this manual to strengthen the overall brand identity and positioning of the City of St. Louis Park. Take advantage of the color palette and the use of graphics that echo the signature icon. Use curved edge boxes and dynamic shapes. Add the customizable motto lines for a brand connection when applicable. Sample Layout 23 Environment photography from library Dynamic shapes and rounded corner boxes that help to reﬂ ect signature icon Secondary color palette incorporated to create a system of collateral Customized motto headline Clear space around signature Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 57 Experience THE ARTS in the ParkFire Safety Additional Sample Layouts 24 Special Study Session Meeting of March 19, 2012 (Item No. 1) Subject: 2012 – 2013 Communications Plan Page 58 Meeting Date: March 19, 2012 Agenda Item #: 2 Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: Boards and Commissions EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Appointment of Citizen Representatives to Boards and Commissions. RECOMMENDED ACTION: The purpose of this agenda item is to discuss the possible appointment of any of the four remaining applicants to one of the Board and Commission vacancies. POLICY CONSIDERATION: Who does Council wish to appoint to the Board and Commission vacancies listed below? BACKGROUND: The City Council interviewed 9 applicants on February 6, February 21, and March 5, 2012 to fill vacancies on Boards and Commissions. After the interviews, Council appointed 5 of the applicants to fill positions on the Community Education Advisory Council, the Human Rights Commission, the Police Advisory Commission, and the Telecommunications Advisory Commission. Following these appointments, the current Board and Commission vacancies are as follows: Commission Vacancies Terms Human Rights Commission 2 One 1 year term One 3 year term Parks and Recreation Advisory Commission 2 Two 3 year terms Police Advisory Commission 5 Two 1 year terms One 2 year term Two 3 year terms FINANCIAL OR BUDGET CONSIDERATION: Not applicable. VISION CONSIDERATION: Appointing diverse citizen representatives who volunteer as commissioners to the various Board and Commissions assures St. Louis Park is consistent with the Council’s Strategic Direction of being a connected and engaged community. Attachments: Applications Prepared by: Kay Midura, Office Assistant Reviewed by: Nancy Stroth, City Clerk Approved by: Tom Harmening, City Manager Special Study Session of March 19, 2012 (Item No. 2) Subject: Appointment of Citizen Representatives to Boards and Commissions Page 2 Special Study Session of March 19, 2012 (Item No. 2) Subject: Appointment of Citizen Representatives to Boards and Commissions Page 3 Special Study Session of March 19, 2012 (Item No. 2) Subject: Appointment of Citizen Representatives to Boards and Commissions Page 4 Special Study Session of March 19, 2012 (Item No. 2) Subject: Appointment of Citizen Representatives to Boards and Commissions Page 5 Special Study Session of March 19, 2012 (Item No. 2) Subject: Appointment of Citizen Representatives to Boards and Commissions Page 6 Special Study Session of March 19, 2012 (Item No. 2) Subject: Appointment of Citizen Representatives to Boards and Commissions Page 7 Special Study Session of March 19, 2012 (Item No. 2) Subject: Appointment of Citizen Representatives to Boards and Commissions Page 8 Special Study Session of March 19, 2012 (Item No. 2) Subject: Appointment of Citizen Representatives to Boards and Commissions Page 9 Meeting Date: March 19, 2012 Agenda Item #: 3a UNOFFICIAL MINUTES CITY COUNCIL STUDY SESSION ST. LOUIS PARK, MINNESOTA FEBRUARY 27, 2012 The meeting convened at 6:30 p.m. Councilmembers present: Mayor Jeff Jacobs, Steve Hallfin, Anne Mavity (arrived at 6:34 p.m.), Susan Sanger, Sue Santa, and Jake Spano. Councilmembers absent: Julia Ross. Staff present: City Manager (Mr. Harmening), Deputy City Manager/Human Resources Director (Ms. Deno), Engineering Project Manager (Mr. Olson), Community Liaison (Ms. Olson), Director of Public Works (Mr. Rardin), City Engineer (Mr. Brink), Director of Community Development (Mr. Locke), Planning/Zoning Supervisor (Ms. McMonigal), Communications Coordinator (Mr. Zwilling), Chief Information Officer (Mr. Pires), IT Manager (Ms. Nelson), and Recording Secretary (Ms. Hughes). Guests: Andrea Mykelbust (artist), Bob Kost (SEH), Rachel Baudler, and George Hagemann (Friends of the Arts Board Member) 1. Future Study Session Agenda Planning – March 5 and March 12, 2012 Mr. Harmening presented the proposed special study session agenda for March 5, 2012, and the proposed study session agenda for March 12, 2012. He indicated the discussion regarding community involvement in environmental initiatives has already been placed on the agenda for March 26th and should be taken off next week’s special study session agenda. Councilmember Sanger asked when the meeting with the Housing Authority would be scheduled. She felt this meeting should be held sooner rather than later based on Council’s previous discussion regarding Sec. 8 housing vouchers at Wayside House. Mr. Harmening advised that the Chair of the Housing Authority is not available to meet with Council until April 9th. He added that the Housing Authority budgets have likely already been prepared in anticipation of the April 1st fiscal year and agreed to verify this. Councilmember Hallfin requested that Council have a study session discussion regarding the proposed changes to the City’s recreational fire permitting process. Mr. Harmening agreed to place the recreational fire permits and fees discussion on the March 5th special study session agenda. 2. Project Update – Highway 7/Louisiana Avenue Interchange Project Mr. Olson presented the staff report and introduced Marney Olson, Andrea Myklebust, Bob Kost, Rachel Baudler, and George Hagemann. He advised that the City received an extension of the federal funding sunset date to March 15, 2013. He discussed the proposed schedule which provides an early start date pending funding outcomes and looks toward bidding in January or February with construction to start in spring 2013. He stated the current construction estimate is City Council Meeting of March 19, 2012 (Item No. 3a) Page 2 Subject: Study Session Minutes of February 27, 2012 $18.1 million and total project costs are estimated to be $24.4 million, with funding secured in the amount of $18 million leaving a funding gap of $6.4 million at this time. He explained the City will be applying for grants under the Transportation Economic Development program, as well as a recent grant request was made under the Transit Oriented Development (TOD) program. The TOD grant solicited funding for trail construction, right-of-way acquisition, and environmental costs. Councilmember Mavity requested further information regarding parcels included in the land acquisition and asked whether there are businesses on the properties which will impact jobs. Mr. Olson replied that no direct jobs will be affected by the land acquisition and the biggest take involves the billboard at the southwest corner of the project. Mr. Harmening noted that no businesses will be taken as part of any land acquisition and added that Park Nicollet no longer uses the property in the southwest corner of the Hwy 7/Louisiana intersection for its parking. Councilmember Sanger requested that Council be provided with sufficient detail on project funding in the event the City is not successful in obtaining funding on the various grant applications. Councilmember Santa also requested that Council be provided with detailed information regarding all funding for the project and where the monies have been budgeted. Public Art Discussion: Ms. Myklebust presented several conceptual designs for poured-in-place bridge artworks and discussed the use of the designs of the Bundt cake pans made by Nordic Ware. Mayor Jacobs requested that the design include adequate lighting underneath the bridge for pedestrians. Councilmember Sanger felt there was not enough contrast or visibility away from the bridge to see the design in the poured-in-place artwork and felt it would be better to have a design that is bigger and bolder so it can be easily seen from a distance. She suggested use of a graceful railing or lighting similar to the 35W bridge in order to make the bridge more dramatic and visible. She also expressed concern about the use of the Bundt pan design because the City would be providing free advertising for one business in the City and not others. Councilmember Mavity agreed that the bridge should be more visible either through color or enhanced design. She felt there was a blocky feel to the bridge and questioned whether enhancements could be added underneath the structure in the pedestrian areas, including lighting and other things that build interest in the sidewalk paths, sloped pavement, and overall landscaping. Mr. Kost, SEH consultant, explained this is a basic highway bridge and there is no railing on the bridge because there is no pedestrian traffic allowed on the bridge. He indicated that they hesitated to add other features to the bridge, e.g., decorative railings, because the addition of a decorative metal rail would add considerable expense. He agreed that LED lighting should be City Council Meeting of March 19, 2012 (Item No. 3a) Page 3 Subject: Study Session Minutes of February 27, 2012 considered and use of shifting colors is a possibility that could be explored. He noted the preliminary artist drawings do not include all of the landscaping planned in the area. Ms. Myklebust stated there are opportunities for incorporating art into the roundabouts as well. She indicated she felt Council would be surprised at how dramatically visible the proposed design would be and stated they can do some mock-ups to give a better sense of how the bridge would look to drivers. Councilmember Spano agreed that the use of lighting would be important and urged the artists not to overlook the non-physical presences that can create an artistic impression, e.g., light and shadow. He felt the bridge was boxy and encouraged the artists to think about the shapes being used and to think about what statement this bridge will make as people enter St. Louis Park because this is one of the first opportunities to engage people into the community. 3. Pedestrian and Bicycle Implementation Plan and Policy Review Mr. Rardin presented the staff report and maps of the proposed sidewalk system detailing existing facilities and proposed improvements. Councilmember Sanger stated there needs to be equity among residents about how the City sidewalks are treated because the current system of Community and Neighborhood sidewalks provides an arbitrary distinction. She stated she cannot explain the current policy to residents and would like to abolish the distinction between Community and Neighborhood sidewalks. She advised that she reviewed the maintenance costs provided in the staff report and was surprised to see the City’s cost for snowplowing all sidewalks would rise to $7,686 per mile because of the cost to hire six full-time workers and felt these figures misrepresented the actual cost of what it would take to have the City take over plowing of all City sidewalks. Mayor Jacobs asked if the City could hire temporary workers to do this work. Mr. Rardin advised that the City has a union contract that must be honored and cannot contract with temporary workers for this purpose. Councilmember Sanger asked that Council reconsider the question of cost and felt the City could use its existing staff for plowing all sidewalks even if it takes another 2-3 days to complete. She added the City needs to have an entirely new way to further its policy goal of a walkable city and to have equity among residents. Councilmember Mavity agreed it was imperative to have a walkable city and that having the sidewalks plowed was a big issue. She felt a key issue was enforcement and the City has mechanisms in place that should be used. She indicated she has not received any complaints about people not shoveling their own sidewalks and has not heard any demand that the City take over shoveling all sidewalks. She stated that not everyone is able to shovel their sidewalk and the City should either facilitate a means for connecting residents with people who can shovel or the City should look at solving the problem through enforcement. She did not agree with abolishing the current system and felt the City should have a clear definition of Community and Neighborhood sidewalks that can be easily explained to residents. She added if there are areas in the City where there are Community sidewalks that should be Neighborhood sidewalks, and vice versa, then Council should have that discussion as well. City Council Meeting of March 19, 2012 (Item No. 3a) Page 4 Subject: Study Session Minutes of February 27, 2012 Mr. Harmening advised that several years ago the City allocated resources to inspect sidewalks after every snowfall and to enforce ordinance requirements regarding snow removal from sidewalks. He stated the snow removal compliance rate was above 90% so the Council discontinued this practice and decreased the budget by $15,000 because compliance rate was so high in the community. Councilmember Hallfin felt the City needs to have a stronger definition of Community sidewalks versus Neighborhood sidewalks. He acknowledged Councilmember Sanger’s concerns but did not agree that the City should plow all sidewalks, particularly given the relatively high compliance with shoveling. Councilmember Spano stated that this represents an opportunity for neighbors to help each other with shoveling. He understood Councilmember Sanger’s frustration but felt that fixing the current definition of sidewalks was less expensive than a complete overhaul of the current system. He added this is an opportunity for neighborhood associations to encourage residents to help out their neighbors. Councilmember Santa stated that the maps clearly show the Community sidewalks and Neighborhood sidewalks, with the Community sidewalks represented as big arteries and connectors. She agreed that better definitions are needed so the City can provide a clear message to residents regarding the issue. Councilmember Mavity noted that the responses in the resident survey clearly indicate that residents want more sidewalks and trails. She referenced the high priority projects in the CIP and felt that the first priority for adding new sidewalks and trails should include adding paths leading to/from schools or parks because this is one of the City’s biggest gaps. She stated that coordination with other CIP projects and adjacent communities was important as well as connecting whole blocks. Councilmember Sanger added that streets with heavier or fast-moving traffic should be a priority for sidewalks. Mr. Harmening advised there is a fair amount of new sidewalk construction being done in the more traditional grid of the community and the goal is to fill in gaps that currently exist. He acknowledged that additional work needs to be done and Council will have further discussions about priorities year by year and once that is established, the public process can begin. 4. Appointments to the SWLRT Citizen Advisory Committee (CAC) Mr. Locke presented the staff report and advised that the Met Council has requested that the City confirm or appoint new representation to the SWLRT CAC. He noted that a number of groups throughout the corridor, including Safety in the Park, have been invited to appoint representatives to the SWLRT CAC. Councilmember Santa stated that she would support the reappointment of Bob Tift and Bill James and the appointment of Mathew Flory to the CAC. City Council Meeting of March 19, 2012 (Item No. 3a) Page 5 Subject: Study Session Minutes of February 27, 2012 Councilmember Sanger stated that Mr. Flory lives one block from Bill James so he would represent the same neighborhood. She indicated she would support the appointment of Kathryn Kottke to the CAC and added this would provide some gender balance in representation as well. Mayor Jacobs expressed support for Mr. Flory and suggested that Council appoint Mr. Flory to serve on the CAC with Ms. Kottke and Ms. Johnson-Madison as alternates. Councilmembers Spano, Mavity, and Hallfin expressed support for Mr. Flory. Councilmember Sanger nominated Ms. Kottke. It was the consensus of the majority of the City Council to appoint Mathew Flory to serve on the SWLRT CAC and to appoint Kathryn Kottke and Claudia Johnson-Madison to serve as alternates on the SWLRT CAC. 5. Council Policy Discussion – Recognition of Marriage Constitutional Amendment Mayor Jacobs asked if Council wants to take a formal position on the recognition of marriage Constitutional Amendment. Councilmember Spano indicated that Duluth, St. Paul, and Minneapolis are the only cities that have taken a position on this issue and all three cities used the same language in their resolutions. He stated he was interested in knowing whether the City wanted to make an affirmative statement and pass a resolution in keeping with its previous action on domestic partnership. Councilmember Mavity stated it will be important to articulate how this is a St. Louis Park issue and to make clear that this law would limit the rights of St. Louis Park residents. Councilmember Sanger expressed support for a resolution and suggested that the resolution also state that this is a governmental attempt to take away basic human rights and to impose discrimination into the State Constitution and as the voice for residents, the St. Louis Park City Council supports basic human rights for its residents. Councilmember Spano stated he did not believe the State Constitution exists to take rights away and exists only to ensure that people have equal protection under the law. Councilmember Santa indicated if this Constitutional Amendment passes or fails, either way it will still be illegal for same sex couples to marry and coming from that assumption, she stated that this Constitutional Amendment is a hate act institutionalized in the State’s Constitution and will have no other effect than to be divisive and spread that hateful message. Councilmember Mavity stated that any resolution passed by the City Council should state that the City abhors discrimination in every form and does not support something that takes away human rights and enshrines it in the State Constitution. Councilmember Spano stated the State Constitution does not exist to codify this exclusion and should not be used to discriminate. He indicated this type of resolution will make St. Louis Park the first suburban community in the State to take this position and is in keeping with the City’s culture. He added it was important to remember this is about separation of church and state. City Council Meeting of March 19, 2012 (Item No. 3a) Page 6 Subject: Study Session Minutes of February 27, 2012 Councilmember Hallfin supported Council’s position on this issue but was struggling with whether the City Council should take a formal position on the issue. He asked if the issue should be presented to the Human Rights Commission first to allow the Human Rights Commission to consider the question and perhaps seek public input. Councilmember Spano respectfully disagreed and stated this is an issue of fundamental personal belief and Council should decide whether or not to take a formal position, not the Human Rights Commission. It was the consensus of the City Council to take a formal position on the “Recognition of Marriage” Constitutional Amendment that will be on the ballot in November, 2012. 6. Electronic Agenda Ms. Deno presented the staff report. She advised that Council has expressed interest in using tablet devices for agendas and other city business and the tool is available for their use. The City Council may use the tablets for business and reasonable personal use. Equipment will be issued to each Councilmember as part of what is needed to conduct regular business for the city. Any additional charges for personal applications beyond what is needed for city business, agendas, documents etc. would be paid for by the individual Council member. She added that Council agendas will continue to be available on the City’s website. Councilmember Mavity requested confirmation that Council would be under the same guidelines as City staff in terms of business and personal use of the tablet devices. Ms. Deno replied that Council and City staff fall are under the same guidelines related to use of the tablet devices. Mr. Pires noted the City has a reasonable use policy in place. He then distributed iPads to Council and a brief training session was provided. Councilmember Santa stated that electronic information is discoverable and asked if that includes any notes made on electronic communications. Ms. Deno replied that electronic notes are discoverable in a legal situation just like handwritten notes. She stated that staff will be available next Monday, March 5th, from 6:00 to 6:30 p.m. to provide additional training. She added that individual help is also available from IR staff. She noted that during this timeframe, the purpose is to get Council familiar with how the tablets function and that Council will continue to receive paper agendas until a decision is made on the use of the iPads. 7. Communications/Meeting Check-In (Verbal) None. The meeting adjourned at 9:28 p.m. Written Reports provided and documented for recording purposes only: 8. Business Park Zoning District 9. Community Recreation Facility Planning Update City Council Meeting of March 19, 2012 (Item No. 3a) Page 7 Subject: Study Session Minutes of February 27, 2012 10. Railroad Crossing Signal Replacements: West Lake Street/Library Lane – Project No. 2012-1304 and on Alabama Avenue – Project No. 2012-1305 11. January 2012 Monthly Financial Report 12. Recreational Fire Permits and Fees ______________________________________ ______________________________________ Nancy Stroth, City Clerk Jeff Jacobs, Mayor Meeting Date: March 19, 2012 Agenda Item #: 3b UNOFFICIAL MINUTES CITY COUNCIL SPECIAL STUDY SESSION ST. LOUIS PARK, MINNESOTA MARCH 5, 2012 The meeting convened at 6:57 p.m. Councilmembers present: Mayor Jeff Jacobs, Steve Hallfin, Anne Mavity, Julia Ross, Susan Sanger, Sue Santa, and Jake Spano. Councilmembers absent: None. Staff present: City Manager (Mr. Harmening), Fire Chief (Mr. Stemmer), Assistant Fire Chief/Fire Marshal (Mr. Smith), Communications Coordinator (Mr. Zwilling), and Recording Secretary (Ms. Hughes). 1. Recreational Fire Permits and Fees Mr. Harmening presented the staff report. Mr. Stemmer advised that the City issued 698 permits for recreational fires last year and the Fire Department responded to a number of complaints regarding recreational fires. He stated that staff is suggesting the City move away from the annual permit process and begin issuing permanent permits after conducting site inspections, educating permit applicants, and payment of a $25 recreational fire permit fee. He indicated the site inspection would provide an opportunity for the Fire Department to ensure compliance with fire code regulations, including setback requirements, and site drawings will be required to show the proposed location of the fire pit. He stated the City retains authority to revoke permits due to non-compliance, and applicants would not be allowed to apply for a recreational fire permit until the following year and would be required to pay another $25 permit fee at that time. He added that the City’s administrative penalties ordinance would allow the Fire Department to impose a fine of $50 for failure to comply with the City Code. Councilmember Ross stated she did not have a problem with permanent permits for permanent fire pits but was concerned about fire pits that can be moved on the property. She indicated a resident could show the location of the fire pit at the time of their application but there is nothing to stop them from moving the fire pit after receiving the permit. Mr. Smith explained that the process for issuing permanent permits will hold residents accountable and if they are not in compliance with the City Code, the Fire Department can revoke the permit and/or fine them. Councilmember Mavity indicated that health issues are frequently raised as it relates to recreational fires and asked if the City Code addresses the issue of frequency of recreational fires and nuisance issues. She stated that a neighbor with asthma concerns needs to be accommodated. Mr. Stemmer stated it is difficult to enforce frequency of recreational fires. He added the Fire Department has asked people to put out a fire if residents complain. City Council Meeting of March 19, 2012 (Item No. 3b) Page 2 Subject: Special Study Session Minutes of March 5, 2012 Councilmember Sanger questioned how many complaints it would take before a neighbor’s asthma concerns trump their neighbor’s interest in having recreational fires. Mr. Smith advised that the City does not receive a lot of complaints from residents about their neighbor’s recreational fire; rather, most complaints relate to residents not following the rules. Councilmember Hallfin stated there are a significant number of recreational fires occurring in the City and he questioned how many people are pulling permits for those fires. He indicated he would like to eliminate the recreational fire permit process and instead have information posted on the City’s website about the rules and applicable ordinances, including the City’s authority to fine people for non-compliance. He felt this would free up staff time and reduce administrative expenses. Councilmember Sanger expressed support for the permanent permit because it will be more efficient, it will force property owners to be held accountable, and it will be easier for the City to enforce the Code. Councilmember Ross asked if the onus is on the property owner and not the renter in situations where a renter has violated the City Code. Mr. Smith explained that renters requesting a permit are required to submit a letter from the property owner. Councilmember Mavity suggested that the City send annual reminders to residents who have received a permanent permit regarding the Code requirements and provide pertinent drought or other relevant information. Mr. Harmening agreed to have the Fire Department send this information to permanent permit holders. It was the consensus of the majority of the City Council to direct staff to proceed with the changes proposed as to how the Fire Department issues Recreational Fire Permits. The meeting adjourned at 7:23 p.m. ______________________________________ ______________________________________ Nancy Stroth, City Clerk Jeff Jacobs, Mayor Meeting Date: March 19, 2012 Agenda Item #: 3c UNOFFICIAL MINUTES CITY COUNCIL MEETING ST. LOUIS PARK, MINNESOTA MARCH 5, 2012 1. Call to Order Mayor Jacobs called the meeting to order at 7:30 p.m. Councilmembers present: Mayor Jeff Jacobs, Steve Hallfin, Anne Mavity, Julia Ross, Susan Sanger, Sue Santa, and Jake Spano. Councilmembers absent: None. Staff present: City Manager (Mr. Harmening), Deputy City Manager/Director of Human Resources (Ms. Deno), Communications Coordinator (Mr. Zwilling), and Recording Secretary (Ms. Hughes). 1a. Pledge of Allegiance Girl Scout Troop 10586 led the Pledge of Allegiance. 1b. Roll Call 2. Presentations 2a. Proclamation – St. Louis Park Girl Scout Day, March 12, 2012 Mayor Jacobs recited the Proclamation designating March 12, 2012, as “St. Louis Park Girl Scout Day” to honor the 100th Anniversary of Girl Scouting. 3. Approval of Minutes 3a. Study Session Meeting Minutes February 13, 2012 Councilmember Sanger requested that the fifth full paragraph on page 4 be revised to state “Mayor Pro Tem Sanger shared Councilmember Mavity’s concerns about France Avenue and did not want to see France Avenue or Inglewood extended over the railroad tracks. She requested further clarification regarding the frontage road for Highway 100.” Councilmember Mavity requested that the third sentence of the fifth paragraph on page 5 be revised to state “It was also the consensus of the City Council that a France Avenue connection south to Excelsior Boulevard should not be pursued and other alternatives should be addressed, including a possible extension of 32nd Street.” The minutes were approved as amended. 3b. City Council Meeting Minutes February 21, 2012 City Council Meeting of March 19, 2012 (Item No. 3c) Page 2 Subject: City Council Meeting Minutes of March 5, 2012 The minutes were approved as presented. 4. Approval of Agenda and Items on Consent Calendar NOTE: The Consent Calendar lists those items of business which are considered to be routine and/or which need no discussion. Consent items are acted upon by one motion. If discussion is desired by either a Councilmember or a member of the audience, that item may be moved to an appropriate section of the regular agenda for discussion. 4a. Adopt Resolution No. 12-037 approving the Preliminary and Final Plat of Minnetonka Terrace Apartments, subject to conditions recommended by staff. 4b. Motion to waive Second Reading and Adopt Ordinance No. 2411-12 amending the City Charter pertaining to Civil Penalties, and authorize publication. 4c. •Adopt Resolution No.12-038 identifying the need for Metropolitan Council Transit Oriented Development (TOD) funding and authorizing an application for grant funds. •Adopt Resolution No. 12-039 identifying the need for Hennepin County TOD funding and authorizing an application for grant funds. 4d. •Approve project and Adopt Resolution No. 12-040 authorizing entering into a cooperative agreement with the Minnesota Department of Transportation (Mn/DOT) and Soo Line Railroad Company (Canadian Pacific Railway) for Project No. 2012-1304 (West Lake Street and Library Lane Railroad Crossing). •Approve project and Adopt Resolution No. 12-041 authorizing entering into a cooperative agreement with the Minnesota Department of Transportation (Mn/DOT) and Soo Line Railroad Company (Canadian Pacific Railway) for Project No. 2012-1305 (Alabama Avenue Railroad Crossing). 4e. Adopt Resolution 12-042 to approve St. Louis Park Lions Club’s request for placing temporary signs in the public right-of-way. 4f. Accept a donation from Donna L. Hill in the amount of $50 for youth programs at Westwood Hills Nature Center. 4g. Approve for Filing Vendor Claims. 4h. Approve for Filing Human Rights Commission Meeting Minutes January 17, 2012. Councilmember Mavity noted that the City Council will take action this evening with respect to appointments to Boards and Commissions. It was moved by Councilmember Sanger, seconded by Councilmember Santa, to approve the Agenda and items listed on the Consent Calendar; and to waive reading of all resolutions and ordinances. The motion passed 7-0. 5. Boards and Commissions Councilmember Mavity stated that Council has been interviewing candidates over the past three weeks and the City is fortunate to have so many well-qualified residents interested in serving on the City’s Boards and Commissions. City Council Meeting of March 19, 2012 (Item No. 3c) Page 3 Subject: City Council Meeting Minutes of March 5, 2012 It was moved by Councilmember Mavity, seconded by Councilmember Sanger, to make the following appointments: • Anthony Marrie to the Community Education Advisory Council; • Rhoda Quick and Rashmi Seneviratne to the Human Rights Commission; • Nate Holm to the Police Advisory Commission; and • Cindy Hoffman to the Telecommunications Advisory Commission. The motion passed 7-0. 6. Public Hearings - None 7. Requests, Petitions, and Communications from the Public – None 8. Resolutions, Ordinances, Motions and Discussion Items 8a. Resolution Approving 2012-2013 Law Enforcement Labor Services, Inc. (LELS) Local #206 Police Officers Labor Agreement Resolution No. 12-043 Ms. Deno presented the staff report and the 2012-2013 contract with Local #206. She explained that the terms of this contract are consistent with the other labor agreements and includes a 2% wage increase in 2012 and 2013, no increase in the 2012 employer contribution for health insurance, the employer contribution for health insurance will be consistent with other groups in 2013, and this group will continue participation in the City’s wellness incentive programs. She stated the deferred compensation program is consistent with other settled groups and includes a City contribution of $10 per pay period with a minimum employee contribution of $50 per pay period. She indicated the long term disability is a new benefit for this group and is consistent with other groups. She stated that the contract for this group includes new language providing double time pay for officers working on Thanksgiving or Christmas Day if they are called in to work. Councilmember Santa asked if ING was a provider of benefits to the City. Ms. Deno replied that ING is a deferred compensation provider. Councilmember Santa advised she would abstain from voting due to her conflict of interest. It was moved by Councilmember Sanger, seconded by Councilmember Ross, to adopt Resolution No. 12-043 Approving the Labor Agreement between the City of St. Louis Park and Law Enforcement Labor Services, Inc., Local #206 Police Officers - January 1, 2012 – December 31, 2013. Councilmember Sanger congratulated Ms. Deno and City staff for reaching agreement on all of the City’s contracts. The motion passed 6-0-1 (Councilmember Santa abstained). City Council Meeting of March 19, 2012 (Item No. 3c) Page 4 Subject: City Council Meeting Minutes of March 5, 2012 8b. Deferred Compensation Employer Contribution for Non-Union Employees Resolution No. 12-044 Ms. Deno presented the staff report and advised that the deferred compensation program offered to the union groups is being extended to the City’s non-union employees. She stated this program is intended to incent employees to save for their future and the City contributes $10 per pay period with a minimum contribution by the employee of $50 per pay period. She indicated the City’s intent is to have all employees on the deferred compensation program, including the City Manager, and asked that the resolution be revised to make clear that the City Manager participates in the deferred compensation plans offered by the City. She noted that ING is a provider of this benefit. It was moved by Councilmember Sanger, seconded by Councilmember Mavity, to adopt Resolution No. 12-044 Approving Deferred Compensation Employer Contribution for Non-Union Employees, as amended to include the applicability of this program to the City Manager. The motion passed 6-0-1 (Councilmember Santa abstained). 8c. “Recognition of Marriage” Constitutional Amendment Resolution No. 12-045 Ms. Deno presented the staff report. Councilmember Spano stated when he and his wife moved to St. Louis Park, they found a very open and welcoming community. He stated that Council’s passage of the domestic partner registry is an example of the City’s affirming values of openness and tolerance across the community. He felt the proposed Recognition of Marriage Constitutional Amendment is a mean-spirited and hateful attempt to codify discrimination in the State’s Constitution and could not speak more strongly against it. He indicated that similar resolutions were passed in Duluth, Minneapolis, and St. Paul and urged St. Louis Park to adopt the proposed resolution. Mr. Scott Brush, 3857 Brookview Drive, appeared before the City Council and expressed support for the proposed resolution. He stated he and his partner have lived in St. Louis Park for twenty of their thirty years together and they are the proud possessors of St. Louis Park’s domestic partner registry #0001. He added he and his partner applaud and thank the Mayor and City Council for having the courage to adopt this resolution which reinforces that the many same sex couples of St. Louis Park are equal in rights and responsibilities to their neighbors. Ms. Janice Goldstein, 4730 Park Commons Drive, appeared before the City Council and stated her son and his partner have been together for twelve years and she is sad that their love and commitment is not as equal as their daughter and her husband. She stated faith teaches that all are created in the image of God and this Constitutional Amendment would lessen the status of gay men and women. She added this is a religious issue that some oppose and others do not and is a matter for each individual, church, or faith group, but is not appropriate as a Constitutional Amendment that would enshrine the beliefs of one group over the others. City Council Meeting of March 19, 2012 (Item No. 3c) Page 5 Subject: City Council Meeting Minutes of March 5, 2012 Ms. Laura D’Ambrosio, 2708 Inglewood Avenue So., appeared before the City Council and expressed support for the resolution. She noted that this does not change the current law on the books but it sends a message. She stated that to take this additional step as a Constitutional Amendment just enshrines bigotry, hatred and discrimination, which is fundamentally wrong in our democracy. She commended the City Council for taking up this issue. Ms. Carmite Bollman, 2913 Monterey Avenue So., appeared before the City Council and commended the City Council for taking this action. She stated she is proud to be a St. Louis Park resident and indicated that 800 Jews got together last Saturday in Minnetonka and rallied for what they are going to do to make sure the Recognition of Marriage Constitutional Amendment does not pass. She noted that Minnesota would be the first in the country to say no, while 29 other states have already said yes to the Recognition of Marriage Constitutional Amendment. She felt it was important for cities to take a stand and get the word out and the resolution will get people talking about how to allow people who love each other to have the same rights. She thanked the City for taking this action. Ms. Pam Ricken, 3309 Glenhurst Avenue So., appeared before the City Council and recited a quote from Franklin D. Roosevelt that states “The moment a mere numerical superiority by either states or voters in this country proceeds to ignore the needs and desires of the minority, and for their own selfish purpose or advancement, hamper or oppress that minority, or debar them in any way from equal privileges and equal rights -- that moment will mark the failure of our constitutional system.” She encouraged the City Council to vote their values and vote in support of this resolution. Ms. Betty Shaw, 2649 Huntington, appeared before the City Council and stated it was a privilege and an honor to say how much she appreciates this City Council for bringing forth this resolution and urged the City Council to adopt it. Ms. Wendy Goldberg, 2843 Raleigh Avenue So., appeared before the City Council and thanked the City Council for all the work it does. She echoed what the other residents said and expressed opposition to the Constitutional Amendment. She indicated it was only a generation ago when the Constitution denied people the right to marry based on their skin color and the Recognition of Marriage Constitutional Amendment is not so different and opens the door for all sorts of things we do not want. She added that as a person of faith and as much as she reveres the Bible, this has no place in governing and does not represent the values this country was founded upon. Councilmember Ross stated she was supporting this resolution because it is the right thing for the City Council to do. She agreed with the public comments and indicated in looking at the State and U.S. Constitutions, the words that jump out are “We the People.” She stated it does not say “We the ‘White’ People” or “We the ‘Christian’ People” and this affirms that the State and Federal governments exist to serve its citizens and not suppress them. She added it is a slippery slope to amend the Constitution to what some see as a morality issue and would not be a good precedent. Councilmember Sanger expressed support for the resolution and stated that this amendment, in addition to attempting to enshrine discrimination against residents, diminishes all of us. She stated that to live in a state where legislators feel it is important City Council Meeting of March 19, 2012 (Item No. 3c) Page 6 Subject: City Council Meeting Minutes of March 5, 2012 to discriminate against other people is intolerable and she will not support the Recognition of Marriage Constitutional Amendment and urged residents not to vote in favor of the Amendment. She added she was proud that the City Council was taking this step and she would be voting in support of the resolution. Councilmember Mavity stated she would be voting in favor of the resolution and agreed with everything that has been said. She indicated that St. Louis Park government is really good about providing residents with basic city services and some residents may question how this resolution relates to the way the City functions. She stated there are over 500 state laws that convey benefits to individuals based on their marital status and as long as the government is providing benefits for marriage and at the same time denying the ability to access those benefits, it becomes a City issue and the City has an interest in making sure it is upholding its values and is not discriminating. She added that there are people who disagree with this and she respects their opinion but would fight very hard for them to defend their beliefs. Councilmember Santa stated she has heard from residents on both sides of the issue and acknowledged that this is a very emotional, visceral issue for many. She stated she has also heard many things about what this Amendment will or will not do and was surprised to learn some people think that unless this Amendment is passed, gay people were going to be able to get married, which is not true. She indicated that people of the same gender will not be allowed to marry in Minnesota whether the Recognition of Marriage Constitutional Amendment passes or does not pass. She felt there was a lot of misinformation out there and she did not feel that the Recognition of Marriage Constitutional Amendment is the place to enshrine discrimination and hatred. She added she would be supporting this resolution. Councilmember Hallfin stated that while he is 100% against the Recognition of Marriage Constitutional Amendment, he struggles with the City Council becoming political on this issue. He indicated he is voting his conscience on this resolution but wanted Council to know there are many constituents that do not think this is the business of the City. He added he agreed with the resolution and would vote in favor of it. Mayor Jacobs stated he understood this is an emotional issue. He stated the United States is not a Christian country or a Jewish country or a Muslim country and history is replete with examples of what happens when religion begins taking over government. He indicated the Constitution exists to grant benefits to people and provide the process by which benefits are obtained and does not exist to discriminate and take away those benefits. He stated that some may question why St. Louis Park is taking on an issue like this and urged residents to consider the question “if not now, when, and if not you, who?” He added this represents one of the most basic human rights possible and asked residents who should speak up, if not the City. It was moved by Councilmember Santa, seconded by Councilmember Sanger, to adopt Resolution No. 12-045 in Opposition to Proposed “Recognition of Marriage” Constitutional Amendment. The motion passed 7-0. City Council Meeting of March 19, 2012 (Item No. 3c) Page 7 Subject: City Council Meeting Minutes of March 5, 2012 8d. Appointments to the SWLRT Citizen Advisory Commission (CAC) It was moved by Councilmember Mavity, seconded by Councilmember Spano, to reappoint/appoint Robert Tift, Bill James, and Mathew Flory as the City of St. Louis Park’s representatives to the SWLRT Citizen Advisory Committee (CAC). The motion passed 7-0. It was moved by Councilmember Mavity, seconded by Councilmember Spano, to appoint Kathryn Kottke and Claudia Johnson-Madison as the City of St. Louis Park’s alternates to the SWLRT Citizen Advisory Committee (CAC). The motion passed 7-0. 9. Communications Mayor Jacobs thanked everyone involved in the Home Remodeling Fair last weekend and stated the fair was well attended. Mayor Jacobs reminded residents that STEP’s annual fundraiser, “Empty Bowls,” will be held on Thursday, March 8th, at the Rec Center. He stated lunch will be held from 11:00 a.m. – 2:00 p.m. and dinner from 4:30-7:00 p.m. Councilmember Hallfin congratulated Benilde-St. Margaret’s hockey team on making it to the state championship where they will play Edina at 8:00 p.m. on Thursday night. 10. Adjournment The meeting adjourned at 8:08 p.m. ______________________________________ ______________________________________ Nancy Stroth, City Clerk Jeff Jacobs, Mayor Meeting Date: March 19, 2012 Agenda Item #: 4a Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Inspection Services Mutual Aid Agreement with the City of Minnetonka. RECOMMENDED ACTION: Motion authorizing the Mayor and City Manager to enter into an Inspection Services Mutual Aid Agreement with the City of Minnetonka. POLICY CONSIDERATION: Does Council support continuing a sharing of inspection resources with the City of Minnetonka for value added customer service and cost savings? BACKGROUND: Following a discussion between city managers several years ago on innovative and collaborative possibilities for service delivery, Minnetonka and St. Louis Park staff identified service delivery opportunities through sharing inspections resources. Only a few meetings were needed to discover the following considerations and justify moving forward with a pilot program: • Both cities provided full-service inspection programs and sometimes experienced delays in service delivery resulting from either staffing shortages due to vacations, illness, and vacancies, or increased service demand peaks from community activity. • Trimmed budgets resulted in fewer inspection staff in each city. • Each city administers the Minnesota Construction Codes though agreement with the Minnesota Department of Labor and Industry and the Minnesota Food, Pools, and Lodging Codes though delegation with the Minnesota Department of Health. These State codes may not be amended by local units of government and therefore uniformly apply. Inspectors in both communities apply the same minimum requirements in plan review and inspection. • Being geographical neighbors makes daily travel between communities easy and economical. • Same LOGIS software system for permitting and inspection recording was utilized. The initial pilot program Agreement for Reciprocal Inspection Services between Minnetonka and St. Louis Park was signed by the City Managers in January of 2010. Procedures and documents were developed to ensure that service delivery would be seamless for the residents, businesses, and contractors in each city. Inspection scheduling, reporting, and records continued to be the responsibility of the home city. The visiting inspector is provided a daily schedule and returns with daily results. Plan review assistance is coordinated by the permitting city, providing reports to the applicant and essentially transparent to the public. Inspectors carry photo identification for each city and informational handouts explaining the arrangement. City Council Meeting of March 19, 2012 (Item No. 4a) Page 2 Subject: Inspection Services Mutual Aid Agreement with the City of Minnetonka DISCUSSION: Two successful years have validated that cooperative inspections services between communities is an effective tool to assist maintaining service delivery with minimal staffing. This is a beneficial arrangement that has strengthened the working relationship between inspectors from both cities. The Minnesota Department of Health has recently provided notice that Minnetonka and St. Louis Park must utilize a formal Mutual Aid Agreement to continue shared Environmental Health Services according to the Delegation Agreements they have with each city. Based on the support and benefit of the current arrangement, the attorneys of each city modified the Reciprocal Services Agreement into the attached Mutual Aid Agreement for Council consideration. The Minnesota Department of Health has reviewed and approved the document for compliance with our Delegation Agreement. If adopted, the Agreement will continue until one of the cities decides to terminate the arrangement. Services provided for in the proposed Agreement include plan review and inspections for all permitted building, plumbing, electrical, and mechanical construction and licensed food, pools, and lodging establishments. Property Maintenance Codes and corresponding programs are unique to each city; therefore they are not included in the agreement to order to maintain consistent application of these requirements. FINANCIAL OR BUDGET CONSIDERATION: None are expected at this time. Hours worked by the cities in assisting each other are recorded and expected to balance over time. If a large imbalance occurs, the Directors from each city will discuss possible alternatives to provide equity. VISION CONSIDERATION: Not applicable. Attachments: Inspection Services Mutual Aid Agreement with the City of Minnetonka Prepared by: Brian Hoffman, Director of Inspections Approved by: Tom Harmening, City Manager City Council Meeting of March 19, 2012 (Item No. 4a) Page 3 Subject: Inspection Services Mutual Aid Agreement with the City of Minnetonka Mutual Aid Agreement for Reciprocal Inspections Services Cities of Minnetonka and St. Louis Park This agreement is made ____________________________ between the city of Minnetonka, 14600 Minnetonka Boulevard, Minnetonka, MN 55345 (“Minnetonka”), and the city of St. Louis Park, 5005 Minnetonka Boulevard, St. Louis Park, MN 55416 (“St. Louis Park”), both of which are municipal corporations and political subdivisions of the state of Minnesota, with the authority to cooperate with each other in providing municipal services. Both cities believe that they would benefit from having one city provide temporary construction code and environmental health inspection services for the other on an occasional basis. This would allow the cities to continue providing prompt services to its customers during periodic peaks in demand or employee absences, without incurring the costs of additional employees. Both cities have delegation agreements with the Minnesota Department of Health (MDH) and the Minnesota Department of Agriculture (MDA). These agreements provide for assistance as identified in MDH delegation section 3.2.b (5). Both cities have agreements with the Department of Labor and Industry (DLI) for providing all building, mechanical, plumbing, and electrical plan review and inspection services. This agreement provides for mutual aid service delivery of all Construction Code and Environmental Health areas for which each city is responsible. 1. This agreement is effective January 1, 2012 and will remain in effect until terminated by either party. 2. The persons assigned to administer this agreement on behalf of the parties are Julie Wischnack, Community Development Director for Minnetonka, and Brian Hoffman, Director of Inspections for St. Louis Park. The word “director” as used in the agreement means one of these individuals, his or her successor or designee. The directors will meet on an annual basis to evaluate the progress of the agreement. 3. When one city has the need for assistance in inspection and plan review services, the appropriate director will contact the other director to determine the availability of personnel. If personnel are available to assist, the directors will verbally agree on the parameters of that assistance, including such things as length of period and number of hours. The city that will be providing the service is known as the sending city. The city that will be receiving the service is known as the receiving city. 4. The receiving city will continue to be responsible for administering its inspections program, including the receipt of applications and the scheduling of inspections. The receiving city will be responsible for arranging the service to be provided by the sending city. 5. Each city will provide service to the other city within the same time frame and in compliance with the same standards that it uses in providing service in its own boundaries. 6. The cities will provide dual employee identification to each employee who will be providing out of the office inspection service in both cities. City Council Meeting of March 19, 2012 (Item No. 4a) Page 4 Subject: Inspection Services Mutual Aid Agreement with the City of Minnetonka 7. For workers compensation and other employment purposes, the employees of the sending city will have the same powers, duties, rights, privileges, and immunities as if they were performing similar services in the sending city and will be considered to be acting within the scope of and in the course of their regular employment, as employees of the sending city. 8. Each city shall be responsible for injuries to or death of its own personnel. Each city will maintain workers' compensation insurance covering its own personnel while they are performing services for the receiving city. Each city waives the right to, and agrees that it will not bring any claim or suit against the other city for any workers' compensation benefits paid to its own employee or dependents, that arise out of performing services for the receiving city, even if the injuries were caused wholly or partially by the negligence of the other city or its officers or employees. 9. Each city expressly declines responsibility for the acts or omissions of the other city. 10. Nothing in this agreement shall constitute a waiver of the statutory limits on liability set forth in Minnesota Statutes Section 471.59, Chapter 466 or a waiver of any available immunities or defenses, and the limits of liability under Minnesota Statutes Chapter 466 may not be added together to determine the maximum amount of liability for any party. 11. The sending city will use its own equipment in providing the services and will be responsible for any damages to its equipment. 12. The sending city will be responsible for keeping tracks of the hours and service that it provides to the receiving city. 13. The directors will review the amount of service time provided to each city over the year. When accumulative imbalances of over 100 hours occur, a plan to reduce the imbalance will be discussed and agreed upon by the directors of each city. 14. Any appeals from the inspection decisions of an employee from a sending city will be handled by a supervisor in the receiving city. 15. The directors will cooperate together if one believes that an employee of the other city has failed to meet expected or required work rules or if there are conflicts between their respective employees. The directors will negotiate in good faith to determine an appropriate course of action. The final decision on any disciplinary action will be the responsibility of the sending city. 16. Either director may decide at any time to terminate this agreement by giving thirty (30) days advance written notice to the other director. CITY OF MINNETONKA CITY OF ST. LOUIS PARK By __________________________ By ___________________________ Its Mayor Its Mayor By __________________________ By ___________________________ Its City Manager Its City Manager Date: ________________________ Date: _________________________ Meeting Date: March 19, 2012 Agenda Item #: 4b Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Amend Consultant Contract - Highway 7 / Louisiana Avenue Interchange Project. RECOMMENDED ACTION: Motion to approve Amendment No. 4 to Contract 142-08 which will provide additional engineering consulting services for preparing a Remedial Action Plan (RAP) as part of Phase 4 activities (Final Design) and extends the contract time period by one year for the Highway 7 / Louisiana Avenue Interchange project, Project No. 2012-0100. POLICY CONSIDERATION: Does the City Council wish to continue with Phase 4 project development activities? BACKGROUND: History The City’s Capital Improvement Program (C.I.P.) indentifies the Highway 7/Louisiana Avenue intersection as a priority improvement project. The proposed project will provide for the construction of a grade-separated interchange at Louisiana Avenue and Highway 7. The project also includes pedestrian and bicycle friendly improvements along with re-configuration of the frontage roads in order to improve access, safety, and traffic flow for both the Highway 7 corridor and Louisiana Avenue. This proposed improvement is essential in meeting long term transportation and safety needs of both Mn/DOT and the City. In December 2008, the City entered into a contract in the amount of $306,548 with SEH, Inc. for engineering services related to developing plans for a grade separated interchange at Highway 7 and Louisiana Avenue. SEH developed a work plan that includes four phases. Phase 1 includes scoping and data collection, Phase 2 includes concept design and alternatives analysis, Phase 3 includes preliminary design and environmental assessment, and Phase 4 includes final design, right-of-way acquisition and bidding documents. The initial contract included all project activities for Phases 1 and 2 which were completed in April 2010. In March 2010, Council approved Amendment 1 to this contract which provided for Phase 3 project activities. In January 2011, Council approved Amendment 2 for additional Phase 3 activities as a result of additional efforts required to develop a final preferred concept, participation in a Value Engineering Study, and the acceleration of Phase 4 environmental work required by Mn/DOT. Phase 3 activities were completed September 2011. In April 2011, Council approved Amendment 3 which provided for Phase 4 project activities (final design) currently underway. City Council Meeting March 19, 2012 (Item No. 4b) Page 2 Subject: Amend Consultant Contract - Highway 7 / Louisiana Avenue Interchange Project Phase 4 Activities (underway) Sixty percent construction plans were completed at the end of January 2012 and are currently undergoing review by Mn/DOT and city staff. Sixty percent plans are essentially a nearly complete set of detailed construction plans. Bridge plans and roadway plans are complete except for incorporation of final details related to aesthetics, lighting, landscape and public art. Private utility coordination/relocation work, permit application work and contract specification writing also remains. Additional work to be included in Phase 4 activities is the development of a Remedial Action Plan (RAP). A RAP is needed, and required by the MPCA, based on the likelihood of disturbing contaminated soils during the construction of the project. A RAP is essentially a procedure manual/plan which tells the contractor how they will handle and dispose of any contaminated soils encountered during construction of the project. The cost for SEH to prepare the RAP is estimated at $18,000. The RAP will require approval from the MPCA. Amendment No. 4 provides for this additional work. Right-of-Way acquisition activities will be conducted in conjunction with, but are not included in SEH Phase 4 activities. Right-of-Way acquisition activities, as needed, will be contracted for separately during Phase 4. Staff will return to Council to request approval of the right of way acquisition services later this spring. Project Schedule At the February 27, 2012 Study Session, staff provided Council a project update including review of a revised schedule based on the recently approved one year federal funding sunset date extension. Staff recommends following a schedule with a project bid opening date in February 2013. This will allow for construction to begin in April 2013 and take advantage of the full construction season in the first year. Setting aside funding issues, the following schedule provides for a bid opening during February of 2013: RAP Completion May 2012 Right of Way Acquisition May – Dec 2012 Completion of Final Plans June 2012 Utility Relocations June 2012 – May 2013 Mn/DOT Approval of Plans, Specifications, Estimate Oct 2012 FHWA Authorizes Project Dec 2012 Advertise for Bids Jan 2013 Bid Opening Feb 2013 Council can chose to slow down or to stop work on this project at any point or time. City Council Meeting March 19, 2012 (Item No. 4b) Page 3 Subject: Amend Consultant Contract - Highway 7 / Louisiana Avenue Interchange Project FINANCIAL OR BUDGET CONSIDERATION: Estimated Contract Cost SEH estimates the cost for preparing the Remedial Action Plan (RAP) at $17,965. All work performed under this contract is being paid for on a time and materials basis. The initial source of funds for this work/project are HRA levy proceeds. Should Council approve Amendment No. 4, the professional services costs with SEH would then be estimated as follows: Original Contract (Phase 1 & 2 work) $ 306,548 Amendment No. 1 (Phase 3 work) $ 350,000 Amendment No. 2 (Additional Phase 3 work) $ 185,000 Amendment No. 3 (Phase 4 work) $ 958,600 Amendment No. 4 (RAP) $ 17,965 Total $ 1,818,113 Contract Terms The following terms are incorporated into this contract: 1. Phase 4 contract work allows for completion by the end of July, 2013. 2. Compensation is based on actual work performed with a maximum contract amount of $1,818,113. 3. SEH has independent contractor status. 4. City may terminate this contract with seven (7) days notice. The document utilized for this contract is the City’s standard professional services agreement developed by the City Attorney. Funding Sources and Opportunities $7,630,000 in federal funds has been secured through the Met Council’s State Transportation Program Urban Grant solicitation. $594,000 has been secured through the Mn/DOT Municipal Agreement Program. Mn/DOT has also committed $1,000,000 in Access Management Funds towards the project. Presented below are the current project costs based on advanced design work. Funding sources known at this time are also presented below: Current Estimated Project Costs Construction $18,090,000 Preliminary and Final Design Engineering $ 1,818,000 Construction Engineering (estimated consultant cost) $ 1,800,000 Right of Way $ 2,700,000 Total Costs $24,408,000 City Council Meeting March 19, 2012 (Item No. 4b) Page 4 Subject: Amend Consultant Contract - Highway 7 / Louisiana Avenue Interchange Project Funding Sources Federal (STP) Funds $7,630,000 Mn/DOT Access Management Funds $1,000,000 Mn/DOT Cooperative Agreement Funds $ 594,000 Mn/DOT (Construction Eng’r Value) $1,800,000 City Funds (20% construction grant match – source TBD) $2,398,000 City Funds (Preliminary and Final Design Eng’r – source TBD) $1,800,000 City Funds (Right of Way – source TBD) $2,700,000 Total Committed Funds $17,922,000 Current Unfunded Amount $6,486,000 Current funding for Phases 1, 2, 3 and 4 comes from HRA levy proceeds which have been designated to pay for infrastructure improvements in redeveloping areas. VISION CONSIDERATION: The following Strategic Direction and focus area has been identified by Council. St. Louis Park is committed to being a connected and engaged community. Focus will be on: • Promoting regional transportation issues and related dedicated funding sources affecting St. Louis Park including but not limited to Hwy. 100 and SWLRT. Attachments: Contract Amendment No. 4 Prepared by: Jim Olson, Engineering Project Manager Reviewed by: Mike Rardin, Public Works Director Approved by: Tom Harmening, City Manager City Council Meeting March19, 2012 (Item No. 4b) Page 5 Subject: Amend Consultant Contract - Highway 7 / Louisiana Avenue Interchange Project AMENDMENT NO. 4 CITY OF ST. LOUIS PARK CONSULTING SERVICES CONTRACT NO. 142-08 THIS AGREEMENT is made on March 19, 2012, by and between the CITY OF ST. LOUIS PARK, Minnesota, a Minnesota municipal corporation (hereinafter referred to as “City”), and Short Elliot Hendrickson, Inc., a Minnesota corporation (hereinafter referred to as “SEH”). 1. BACKGROUND: The parties have previously entered into an agreement for consulting services dated December 1, 2008 (“Initial Agreement”). The Initial Agreement authorizes SEH to provide engineering consulting services for Phase 1 and 2 of project 2012-0100 at a cost not to exceed $306,548.00. On March 15, 2010 Amendment No. 1 was approved to perform Phase 3 activities at an additional cost of $350,000 with a not to exceed total contract cost of $656,548. On January 18, 2011 Amendment No. 2 was approved for additional Phase 3 activities at an additional cost of $185,000 with a not to exceed total contract cost of $ 841,548. On April 4, 2011 Amendment No. 3 was approved to perform Phase 4 activities at an additional cost of $958,600 with a not to exceed total contract cost of $ 1,800,148. 2. ITEM NO. 1: SCOPE OF SERVICES: This paragraph shall be amended to include preparation of a Remedial Action Plan (RAP) as part of Phase 4 engineering services outlined in the SEH proposal dated February 1, 2012. 3. ITEM NO. 2: TIME FOR PERFORMANCE OF SERVICES: This paragraph is modified to reflect that Phase 4 activities are to be completed by the end of July, 2013. 4. ITEM NO. 3: COMPENSATION FOR SERVICES: Subject to the modifications set forth herein, the not to exceed compensation amount shall increase by $17,965 from $1,800,148 to $1,818,113. IN TESTIMONY WHEREOF, the parties hereto have caused this Agreement to be executed by their respective duly authorized officers. EXECUTED as to the day and year first above written. SEH, INC. CITY OF ST. LOUIS PARK By:________________________________ By:________________________________ Jeff Jacobs, Mayor Title:_______________________________ and________________________________ Thomas Harmening, City Manager Meeting Date: March 19, 2012 Agenda Item #: 4c Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Metropolitan Council TOD Grant Applications. RECOMMENDED ACTION: Motion to Adopt Resolution identifying the need for Metropolitan Council Transit Oriented Development (TOD) funding, authorizing an application for grant funds, and amending Resolution 12-038. POLICY CONSIDERATION: Does the Council support the technical corrections and revised priorities for grant fund requests to study and construct TOD-related improvements in the City? BACKGROUND: The Metropolitan Council has grant funds available for TOD projects. Three applications were submitted to the Metropolitan Council. The Metropolitan Council’s TOD program is a new program, and has approximately $13 million available during this round of grant funding. After deliberations by several City Departments as to the projects with the greatest potential for funding, three projects were proposed. The Metropolitan Council requires cities with multiple applications to prioritize the grant applications. City Council adopted Resolution 12-038 on March 5, 2012 supporting the applications. However, City staff subsequently identified a technical error in the resolution that should be corrected to clarify the City’s intended priorities. The Louisiana Avenue Redevelopment Area grant application included requests from two separate fund sources, the Tax Base Revitalization Account (TBRA) TOD and Livable Communities Demonstration Account (LCDA) TOD. The resolution priorities transposed the funding amounts, so the requested grant amount shown under the TBRA TOD should have been under the LCDA TOD and vice versa. This error also caused the City’s priorities among the three LCDA TOD applications to be mischaracterized. Attached is a corrected resolution. The amended Resolution authorizing the grant applications is attached. The resolution reflects the specific language required by the Metropolitan Council and captures all three of the City’s requests in a single resolution. As previously reported to City Council, the three Metropolitan Council TOD grant applications included: • Louisiana Avenue Redevelopment Area: The Louisiana Avenue Redevelopment Area grant application seeks $1,942,832 for land acquisition, environmental investigation and response action plan, and sidewalk and trail construction related to the TH 7 and Louisiana Avenue Interchange Project. The site acquisition provides needed right-of- City Council Meeting of March 19, 2012 (Item No. 4c) Page 2 Subject: Metropolitan Council TOD Grant Applications way for the interchange, as well as land suitable for redevelopment if combined with adjacent property already owned by the St. Louis Park Economic Development Authority. This application also supports safety and access improvements for all modes to the LRT station, Methodist Hospital, and other area destinations. • Ellipse on Excelsior II: The “e2” (Ellipse on Excelsior II) grant application requests $253,150 for stormwater improvements, geotechnical work (evaluation subsurface conditions), and removal of non-contaminated organic soils associated with the development of the e2 project. e2 is a 5-story, 58-unit apartment building with structured underground and at-grade parking. It will be the second phase of the Ellipse on Excelsior redevelopment project at Excelsior Blvd. and France Ave. The development will result in the remediation of a contaminated property and will be coordinated with Ellipse on Excelsior to provide a unified environment with a shared driveway and parking. This application supports a compact, in-fill development that incorporates many features of a transit oriented development near the SW LRT line. • Walker / Lake Stormwater Area: A $40,000 grant is being requested to conduct a stormwater needs analysis within the Walker / Lake Redevelopment Area. The study will determine the stormwater requirements for the 68 acre area northeast of the Louisiana / Highway 7 intersection and the feasibility of constructing a stormwater management system that could facilitate more efficient land use within the redevelopment area. FINANCIAL OR BUDGET CONSIDERATION: The Louisiana Ave. Redevelopment Area and e2 grant requests do not require any match from the City. The Walker/Lake Stormwater Area study does require a 25% match, because it is a pre-development grant. If awarded, the total City match is $10,000, for a total study cost of $50,000. The match would be funded through the Development Fund. VISION CONSIDERATION: The proposed grant-funded construction, studies and plans will advance the City’s vision goals for sidewalk and trails, gathering places, environment, and transportation. Attachments: Resolution – Metropolitan Council TOD Program Prepared by: Sean Walther, Senior Planner Reviewed by: Meg McMonigal, Planning and Zoning Supervisor Approved by: Tom Harmening, City Manager City Council Meeting of March 19, 2012 (Item No. 4c) Page 3 Subject: Metropolitan Council TOD Grant Applications RESOLUTION NO. 12-____ RESOLUTION IDENTIFYING THE NEED FOR LIVABLE COMMUNITIES TRANSIT ORIENTED DEVELOPMENT FUNDING, AUTHORIZING APPLICATIONS FOR GRANT FUNDS, AND AMENDING RESOLUTION NO. 12-038 WHEREAS, the City of St. Louis Park is a participant in the Metropolitan Livable Communities Act (“LCA”) Local Housing Incentives Program for 2012 as determined by the Metropolitan Council, and is therefore eligible to apply for LCA Livable Communities Demonstration Account and Tax Base Revitalization Account Transit Oriented Development (collectively, “TOD”) funds; and WHEREAS the City has identified proposed projects within the City that meet TOD purposes and criteria and are consistent with and promote the purposes of the Metropolitan Livable Communities Act and the policies of the Metropolitan Council’s adopted metropolitan development guide; and WHEREAS the City has the institutional, managerial and financial capability to adequately manage the requested LCA TOD grants; and WHEREAS the City certifies that it will comply with all applicable laws and regulations as stated in the grant agreement; and WHEREAS the City acknowledges Livable Communities TOD grants are intended to fund projects or project components that can serve as models, examples or prototypes for TOD development or redevelopment elsewhere in the region, and therefore represents that the proposed projects or key components of the proposed projects can be replicated in other metropolitan-area communities; and WHEREAS only a limited amount of grant funding is available through the Metropolitan Council’s Livable Communities TOD initiative during each funding cycle and the Metropolitan Council has determined it is appropriate to allocate those scarce grant funds only to eligible projects that would not occur without the availability of TOD grant funding; and WHEREAS cities may submit grant applications for up to three TOD Demonstration Account projects and up to six TOD Tax Base Revitalization Account during each funding cycle, but, using the city’s own internal ranking processes, must rank their projects by priority so the Metropolitan Council may consider those priority rankings as it reviews applications and makes grant awards. NOW THEREFORE BE IT RESOLVED that, after appropriate examination and consideration, the governing body of the City: 1. Finds that it is in the best interests of the City’s development goals and priorities for the proposed projects to occur at the sites indicated in the grant applications at this particular time. 2. Finds that the TOD Project components for which Livable Communities TOD funding is sought: City Council Meeting of March 19, 2012 (Item No. 4c) Page 4 Subject: Metropolitan Council TOD Grant Applications (a) Will not occur solely through private or other public investment within the reasonably foreseeable future; and (b) Will occur within the term of the grant award (two years for Pre-Development grants, and three years for Development grants, one year for Cleanup Site Investigation grants and three years for Cleanup grants) only if Livable Communities TOD funding is made available for these projects at this time. 3. Ranks the TOD Project funding applications, according to the City’s own internal priorities, in the following order: (List grant applications here; the total number of Development and Pre-Development grant applications from the City cannot exceed three and Tax Base Revitalization Account grant applications cannot exceed six. Funding requests for both TBRA and LCDA grant funds listed in the same application will be counted as separate applications for purposes of the limit of numbers of applications.) Priority LCDA TOD Project Names Grant Amount Requested 1 Louisiana Ave Redevelopment Area $1,897,832 2 “e2” (Ellipse on Excelsior II) $253,150 3 Walker-Lake LRT Redevelopment Area $40,000 Priority TBRA TOD Project Names Grant Amount Requested 1 Louisiana Ave Redevelopment Area $45,000 4. Authorizes its Community Development Director to submit on behalf of the City applications for Metropolitan Council Livable Communities TOD grant funds for the TOD Project components identified in the applications, and to execute such agreements as may be necessary to implement the projects on behalf of the City. Reviewed for Administration Adopted by the City Council March 19, 2012 City Manager Mayor Attest: City Clerk Meeting Date: March 19, 2012 Agenda Item #: 4d Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: West End Apartments PUD Development Agreements. RECOMMENDED ACTION: Motion to Adopt Resolution authorizing a PUD Development Agreement with WEA, LLC related to a multifamily housing development at 5310 16th Street West and release of the property from two previous agreements. POLICY CONSIDERATION: Is the City Council comfortable having a separate PUD Development Agreement with the West End Apartments property owner from the remainder of the West End Redevelopment property? BACKGROUND: The West End Apartments is 119-unit apartment building that will be constructed at 5310 16th Street West. It is part of the overall West End Redevelopment which includes the existing Shops at West End and the proposed Towers at West End. City Council granted all the zoning approvals for the West End Apartments in 2010. West End Apartments is preparing to obtain a building permit, close on the project financing, and begin construction. The property owner, WEA, LLC, has requested that the City release the West End Apartments property from the Development Agreement and Amended and Restated Planning Development Contract that were executed for the overall West End Redevelopment. The owner’s goal is to simplify the agreements pertaining to the property in preparation for closing on the project financing. A separate PUD Development Agreement for the West End Apartments development has been prepared to cover items specific to the PUD approval and conditions. The agreement is attached for your review. City staff and City Attorney Tom Scott reviewed the previous agreements and the proposed releases, prepared the proposed agreement, and have ensured that the conditions of the approved PUD are accurately included in the agreements. FINANCIAL OR BUDGET CONSIDERATION: Not applicable. VISION CONSIDERATION: St. Louis Park is committed to providing a well-maintained and diverse housing stock. Attachments: Resolution PUD Contract Release of Development Contract Release of Amended and Restated Planning Development Contract Prepared by: Sean Walther, Senior Planner Reviewed by: Tom Scott, City Attorney Meg McMonigal, Planning and Zoning Supervisor Approved by: Tom Harmening, City Manager City Council Meeting of March 5, 2012 (Item No. 4d) Page 2 Subject: West End Apartments PUD Development Agreements RESOLUTION NO. 12-____ RESOLUTION AUTHORIZING A PUD DEVELOPMENT AGREEMENT WITH WEA, LLC RELATED TO A MULTIFAMILY HOUSING DEVELOPMENT AT 5310 16TH STREET WEST AND RELEASE OF THE PROPERTY FROM TWO PREVIOUS AGREEMENTS WHEREAS, WEA, LLC, a Minnesota limited liability company, owns the property at 5310 16th Street West, St. Louis Park, Minnesota (“Subject Property”), and legally described as: Lot 3, Block 1, THE SHOPS AT WEST END, Hennepin County, Minnesota WHEREAS, the Subject Property is located within and is a part of a larger redevelopment named “The West End Redevelopment Project” developed by A.D. West End, LLC, that was approved by City Council Resolution No. 08-057 and subsequently amended by City Council Resolution Nos. 08-128, 09-040, and 09-064. WHEREAS, On September 7, 2010, the City Council adopted Resolution No. 10-093 granting a Major Amendment to the Final PUD for the West End Redevelopment Project and Resolution No. 10-094 granting a variance relating to the Subject Property for development of a multifamily housing project. On January 18, 2011, the City Council granted a Minor Amendment to the Final PUD for the West End Redevelopment Project. On November 7, 2011, the City Council adopted Resolution No. 11-110 reauthorizing the variance granted by Resolution 10-094. (The above Resolutions relating to the Subject Property are referred to collectively as “Resolutions”). WHEREAS, a PUD Development Agreement pertaining to the Subject Property has been prepared pursuant to Section 36-367(e)(6) of the St. Louis Park Zoning Ordinance and as a condition of the Resolutions. WHEREAS, WEA, LLC requests that the City of St. Louis Park release the Subject Property from the Development Contract filed as Document No. 4790583 and the Amended and Restated Planning Development Contract filed as Document No. 4790584. NOW THEREFORE BE IT RESOLVED by the City Council of the City of St. Louis Park, Minnesota, that: 1. The Mayor and City Manager are hereby authorized to enter into a PUD Development Agreement with WEA, LLC related to development of a multifamily housing development. 2. Upon recording of the PUD Development Agreement, the Mayor and City Manager are hereby authorized to release the Subject Property from the Development Contract filed as Document No. 4790583 and the Amended and Restated Planning Development Contract filed as Document No. 4790584. Reviewed for Administration Adopted by the City Council March 19, 2012 City Manager Mayor Attest: City Clerk 163059 1 ________________________________________________________________________ PUD DEVELOPMENT CONTRACT AGREEMENT dated March 19, 2012, by and between the CITY OF ST. LOUIS PARK, a Minnesota municipal corporation ("City"), and WEA, LLC, a Minnesota limited liability company, (“Redeveloper”) for the “West End Apartments” building to be constructed at 5310 16th Street West, St. Louis Park, Minnesota. RECITALS A. Redeveloper owns property located at 5310 West 16th Street in St. Louis Park and legally described as set forth in Exhibit "A" hereto ("Subject Property"). B. The Subject Property is located within and is a part of a larger redevelopment named “The West End Redevelopment Project” developed by A.D. West End, LLC, that was approved by City Council Resolution No. 08-057 and subsequently amended by City Council Resolution Nos. 08-128, 09-040, and 09-064. C. On September 7, 2010, the City Council adopted Resolution No. 10-093 granting a Major Amendment to the Final PUD for the West End Redevelopment Project City Council Meeting of March 19, 2012 (Item No. 4d) Subject: West End Apartments PUD Development Agreements Page 3 163059 2 and Resolution No. 10-094 granting a variance relating to the Subject Property. On January 18, 2011, the City Council granted a Minor Amendment to the Final PUD for the West End Redevelopment Project. On November 7, 2011, the City Council adopted Resolution No. 11-110 reauthorizing the variance granted by Resolution 10-094. (The above Resolutions relating to the Subject Property are referred to collectively as “Resolutions”). D. This agreement is entered into pursuant to Section 36-367(e)(6) of the St. Louis Park Zoning Ordinance and as a condition of the Resolutions. NOW, THEREFORE, the parties agree as follows: 1. Official Exhibits and Development Conditions. The Subject Property will be developed, used, and maintained in accordance with the Resolutions, this Agreement, the development plans identified as Official Exhibits in the Resolutions, and all other applicable laws and regulations. The Official Exhibits are not attached to this Agreement; they are on file at City Hall. If the Official Exhibits vary from the written terms of this Agreement, the written terms will control. The Official Exhibits, dated January 10, 2011, unless otherwise noted, are as follows: a. Sheet A100 Site Plan & Roof Plan b. Sheet A101 First Floor Plan c. Sheet A102-A Second Level Area A d. Sheet A102-B Second Level Area B e. Sheet A103-A 3rd – 6th Level Area A f. Sheet A103-B 3rd – 6th Level Area B City Council Meeting of March 19, 2012 (Item No. 4d) Subject: West End Apartments PUD Development Agreements Page 4 163059 3 g. Sheet A500 Exterior Elevations dated September 23, 2011 h. Sheet A501Exterior Elevations dated September 23, 2011 i. Sheet A502 Exterior Elevations revised September 30, 2011 j. Sheet A503 Exterior Elevations dated September 23, 2011 k. Sheet AB101 Lower Level Garage Plan l. Sheet L100 Landscape Plan m. Sheet L102 Layout Surfacing revised November 8, 2011. 2. Administrative Changes. Changes to the Official Exhibits may be administratively approved by the Zoning Administrator or his/her designee provided the changes have a minimal impact on the overall character of the approved final planned unit development plan and are consistent with the conditions set forth in the Resolutions. Examples of administrative changes include: a. Types of plant species and their locations provided there are no reductions in the number and size of overstory and evergreen trees, existing trees are preserved or replaced with the same or comparable types of trees in accordance with the approved final planned unit development plan and all code requirements are met. b. Types of lighting fixtures and locations provided all code requirements are met. c. Changes in sign dimensions and locations provided zoning code requirements are met. d. Changes to meet code requirements and conditions of approval. e. Minor facade design and building material changes are permitted provided all code requirements are met and changes are consistent with the City’s Comprehensive Plan. f. Minor site design changes provided there is no impact on Code requirements and no off-site impacts. City Council Meeting of March 19, 2012 (Item No. 4d) Subject: West End Apartments PUD Development Agreements Page 5 163059 4 g. Changes required by other agencies. 3. Site Improvements. As a condition of PUD approval, Developer is installing the following site improvements in accordance with the Official Exhibits and specifications: landscaping, benches, bike racks, sidewalks and other surfacing. 4. Security. To guarantee completion of the site work, Redeveloper shall furnish the City, prior to any site work, a cash escrow or bank letter of credit in a form reasonably acceptable to the City in the amount of $80,000.00 (“security”) which constitutes 125% of the estimated costs of said site improvements. The security shall be for a term ending April 30, 2013, and shall be automatically renewable if work is not complete by that date. The City may draw down the security, after giving Developer a minimum of 10 days notice and opportunity to cure, for any violation of the terms of this Contract or if the security is allowed to lapse prior to the end of the required term. If the required improvements are not completed at least thirty (30) days prior to the expiration of the security, the City may also draw it down. If the security is drawn down, the proceeds shall be used to cure the default. The letter of credit or cash escrow shall be released by the City twelve (12) months after either issuance of the final certificate of occupancy for the project or after planting of all landscaping, whichever occurs first, provided, however, that a pro-rata portion of the letter of credit or cash escrow necessary to secure replacement of any plants indicated on the approved landscape plan which die during such twelve (12) month period shall be held for an additional twelve (12) month period. 5. Warranty. The Redeveloper warrants all public improvements required to be constructed by it pursuant to this Contract against poor material and faulty workmanship. All trees and shrubs shall be warranted to be alive, of good quality, and disease free for twelve (12) City Council Meeting of March 19, 2012 (Item No. 4d) Subject: West End Apartments PUD Development Agreements Page 6 163059 5 months after planting. Any replacements shall be warranted for twelve (12) months from the time of planting. 6. License. The Redeveloper hereby grants the City, its agents, employees, officers and contractors a license to enter the Subject Property to perform all work and inspections deemed appropriate by the City in conjunction with development. 7. Park and Trail Dedication. Redeveloper shall pay park and trail dedication fees totaling $80,500 prior to issuance of building permits. 8. Reciprocal Easement and Maintenance Agreement. The Subject Property is encumbered by a Reciprocal Easement and Maintenance Agreement for the West End Public Improvements, dated July 12, 2010 and recorded on August 30, 2010 as Document No. 4783828, which shall remain in full force and effect. 9. Declaration of Public Ingress and Egress Areas. The Subject Property is encumbered by a Declaration of Public Ingress and Egress Areas, dated July 12, 2010 and recorded on August 30, 2010 as Document No. 4783829, which shall remain in full force and effect. 10. Screening of Utilities. The Redeveloper shall place all utility service structures underground, unless the location and alternative screening methods have been approved administratively by the Zoning Administrator or his/her designee. 11. Miscellaneous. a. Redeveloper will hold the City and its officers, agents, and employees harmless from claims made by itself and third parties, including but not limited to other property owners, tenants, contractors, subcontractors, and materialmen, for damages sustained, costs incurred, or injuries resulting from approval of this Major Amendment to the Final Planned Unit City Council Meeting of March 19, 2012 (Item No. 4d) Subject: West End Apartments PUD Development Agreements Page 7 163059 6 Development and the development of the property unless such claims are caused by the City’s gross negligence or willful misconduct. The Redeveloper will indemnify the City and its officers, agents, and employees for all costs, damages, or expenses, including reasonable engineering and attorney's fees, which the City may pay or incur in consequence of such claims. b. The Redeveloper will pay in full all invoices submitted to it by the City within sixty (60) days after receipt which reasonably evidence the services provided and those costs incurred in the drafting, enforcement and supervision of this Agreement, including engineering, planning, and attorney's fees. If the invoices are not paid on time, the City may halt all development work until the invoices are paid in full. Invoices not paid within sixty (60) days shall be subject to an eight percent (8%) per annum interest charge. c. The Redeveloper represents to the City that the proposed development will comply with all applicable city, state, and federal laws and regulations. d. In addition to all legal or equitable remedies, breach of any material term of this Agreement by the Redeveloper shall be grounds for denial of building permits and Certificates of Occupancy. e. The action or inaction of any party shall not constitute a waiver or amendment to the provisions of this Agreement. To be binding, amendments or waivers shall be in writing, signed by the parties and approved by written resolution of the City Council. Any party's failure to promptly take legal action to enforce this Agreement after expiration of time in which the work is to be completed shall not be a waiver or release. f. This Agreement shall run with the land and shall be recorded against the title to the Subject Property in the Hennepin County Recorder's Office. Any transfer of an ownership City Council Meeting of March 19, 2012 (Item No. 4d) Subject: West End Apartments PUD Development Agreements Page 8 163059 7 interest in the Subject Property is an assignment of the rights and obligations herein to the subsequent owner. 12. Notices. Required notices to the Redeveloper shall be in writing, and shall be either hand delivered to Mr. Chris Culp, or mailed to the Redeveloper at the following address: WEA LLC, 11455 Viking Drive, Suite 350, Eden Prairie, MN 55344. Notices to the City shall be in writing and shall be either hand delivered to the City Manager, or mailed to the City by registered mail in care of the City Manager at the following address: St. Louis Park City Hall, 5005 Minnetonka Boulevard, St. Louis Park, Minnesota 55416-2290. 13. Administrative Penalty. Redeveloper shall pay an administrative fine of $750.00 per violation of any term of this Agreement or any condition of approval. 14. Counterparts. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original and all of which, when taken together, shall constitute one instrument. CITY OF ST. LOUIS PARK By:_________________________________ Jeffrey W. Jacobs, Mayor By:_________________________________ Thomas K. Harmening, City Manager WEA, LLC By: Stephanie A. Walsh, Chief Manager City Council Meeting of March 19, 2012 (Item No. 4d) Subject: West End Apartments PUD Development Agreements Page 9 163059 8 STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this ____ day of _______________, 2012, by Jeffrey W. Jacobs and Thomas K. Harmening, the Mayor and City Manager of the City of St. Louis Park, a Minnesota municipal corporation, on its behalf. ___________________________________ Notary Public STATE OF ___________ ) ) ss. COUNTY OF ________ ) The foregoing instrument was acknowledged before me this ____ day of _______________, 2012, by Stephanie A. Walsh the Chief Manager of WEA, LLC, a Minnesota limited liability company, on its behalf. ___________________________________ Notary Public THIS INSTRUMENT WAS DRAFTED BY: CAMPBELL KNUTSON Professional Association Attorneys at Law 317 Eagandale Office Center 1380 Corporate Center Curve Eagan, MN 55121 Telephone: 651-452-5000 TMS/srn City Council Meeting of March 19, 2012 (Item No. 4d) Subject: West End Apartments PUD Development Agreements Page 10 EXHIBIT "A" TO PLANNING DEVELOPMENT CONTRACT Lot 3, Block 1, THE SHOPS AT WEST END, Hennepin County, Minnesota City Council Meeting of March 19, 2012 (Item No. 4d) Subject: West End Apartments PUD Development Agreements Page 11 RELEASE OF DEVELOPMENT CONTRACT ______________________________________________________________________________ DATE: ________________, 2011 FOR VALUABLE CONSIDERATION, the real property in Hennepin County, Minnesota, legally described as follows: See Exhibit A attached hereto and made a part hereof, is hereby released from the Development Contract, dated March 4, 2008, executed by the City of St. Louis Park, a Minnesota municipal corporation, Duke Realty Limited Partnership, an Indiana limited partnership, and AD West End, LLC, an Indiana limited liability company, recorded on September 24, 2010 as Document No. T4790583 in the office of the Registrar of Titles in and for Hennepin County, Minnesota. City Council Meeting of March 19, 2012 (Item No. 4d) Subject: West End Apartments PUD Development Agreements Page 12 -2- City of St. Louis Park By: _______________________________ By: _______________________________ Duke Realty Limited Partnership By: Duke Realty Corporation, its general partner By: _______________________________ Its:______________________________ AD West End, LLC By: Duke Construction Limited Partnership, its managing member By: Duke Business Centers Corporation, its general partner By: __________________________ Its:__________________________ STATE OF MINNESOTA COUNTY OF ____________________ The foregoing instrument was acknowledged before me this _______ day of ____________________, 2011, by ___________________________ and _____________________________, the ___________________ and _________________________ of the City of St. Louis Park, a Minnesota municipal corporation, on behalf of the corporation. __________________________________ Notary Public City Council Meeting of March 19, 2012 (Item No. 4d) Subject: West End Apartments PUD Development Agreements Page 13 -3- STATE OF _______________________ COUNTY OF _____________________ The foregoing instrument was acknowledged before me this _______ day of ____________________, 2011, by ___________________________, the ___________________ of Duke Realty Corporation, the general partner of Duke Realty Limited Partnership, an Indiana limited partnership, on behalf of said partnership. __________________________________ Notary Public STATE OF _______________________ COUNTY OF _____________________ The foregoing instrument was acknowledged before me this _______ day of ____________________, 2011, by ___________________________, the ___________________ of Duke Business Centers Corporation, general partner of Duke Construction Limited Partnership, managing member of AD West End, LLC, an Indiana limited liability company, on behalf of said company. __________________________________ Notary Public DRAFTED BY AND WHEN RECORDED MAIL TO: Dorsey & Whitney LLP (mjt/pmj) 50 South Sixth Street Suite 1500 Minneapolis, MN 55402 Attn. Michele Thurnblom City Council Meeting of March 19, 2012 (Item No. 4d) Subject: West End Apartments PUD Development Agreements Page 14 -4- Exhibit A PARCEL 1: Lot 3, Block 1, The Shops At West End. (Torrens Property, Certificate of Title No. 1327277) PARCEL 2: For the benefit of Parcel 1, a non-exclusive, perpetual easement for vehicle and pedestrian ingress and egress, maintenance, repair, and restoration of an access drive, and any other appurtenant real estate rights, all as described in the Access Drive Easement Agreement (The West End) recorded April 14, 2010, as Document No. 4745713 between AD West End, LLC and Duke Realty Limited Partnership. PARCEL 3: Non-exclusive easements for ingress, egress, and maintenance, for surface water drainage, and for utilities, and any other appurtenant real estate rights, all as contained in the Maintenance, Cost Sharing and Easement Agreement dated September 1, 2010, recorded September 24, 2010, as Document No. 4790499. PARCEL 4: Non-exclusive easements for storm water drainage and for access related to maintenance, repair, replacement, operation, and restoration of storm water drainage facilities, and any other appurtenant real estate rights, all as contained in the Storm Water System Easement Agreement dated September 1, 2010, recorded September 24, 2010, as Document No. 4790498. PARCEL 5: Exclusive parking easement for five (5) parking spaces and a non-exclusive parking easement for thirty (30) parking spaces and any other appurtenant real estate rights for the benefit of Parcel 1, all as created in the Declaration of Parking Easement by Duke Realty Limited Partnership, recorded October 12, 2010, as Document No. T4795632. City Council Meeting of March 19, 2012 (Item No. 4d) Subject: West End Apartments PUD Development Agreements Page 15 RELEASE OF AMENDED AND RESTATED PLANNING DEVELOPMENT CONTRACT ______________________________________________________________________________ DATE: ________________, 2011 FOR VALUABLE CONSIDERATION, the real property in Hennepin County, Minnesota, legally described as follows: See Exhibit A attached hereto and made a part hereof, is hereby released from the Amended and Restated Planning Development Contract, dated July 12, 2010, executed by the City of St. Louis Park, a Minnesota municipal corporation, Duke Realty Limited Partnership, an Indiana limited partnership, and AD West End, LLC, an Indiana limited liability company, recorded on September 24, 2010 as Document No. T4790584 in the office of the Registrar of Titles in and for Hennepin County, Minnesota. City Council Meeting of March 19, 2012 (Item No. 4d) Subject: West End Apartments PUD Development Agreements Page 16 -2- City of St. Louis Park By: _______________________________ By: _______________________________ Duke Realty Limited Partnership By: Duke Realty Corporation, its general partner By: _______________________________ Its:______________________________ AD West End, LLC By: Duke Construction Limited Partnership, its managing member By: Duke Business Centers Corporation, its general partner By: __________________________ Its:__________________________ STATE OF MINNESOTA COUNTY OF ____________________ The foregoing instrument was acknowledged before me this _______ day of ____________________, 2011, by ___________________________ and _____________________________, the ___________________ and _________________________ of the City of St. Louis Park, a Minnesota municipal corporation, on behalf of the corporation. __________________________________ Notary Public City Council Meeting of March 19, 2012 (Item No. 4d) Subject: West End Apartments PUD Development Agreements Page 17 -3- STATE OF _______________________ COUNTY OF _____________________ The foregoing instrument was acknowledged before me this _______ day of ____________________, 2011, by ___________________________, the ___________________ of Duke Realty Corporation, the general partner of Duke Realty Limited Partnership, an Indiana limited partnership, on behalf of said partnership. __________________________________ Notary Public STATE OF _______________________ COUNTY OF _____________________ The foregoing instrument was acknowledged before me this _______ day of ____________________, 2011, by ___________________________, the ___________________ of Duke Business Centers Corporation, general partner of Duke Construction Limited Partnership, managing member of AD West End, LLC, an Indiana limited liability company, on behalf of said company. __________________________________ Notary Public DRAFTED BY AND WHEN RECORDED MAIL TO: Dorsey & Whitney LLP (mjt/pmj) 50 South Sixth Street Suite 1500 Minneapolis, MN 55402 Attn. Michele Thurnblom City Council Meeting of March 19, 2012 (Item No. 4d) Subject: West End Apartments PUD Development Agreements Page 18 -4- Exhibit A PARCEL 1: Lot 3, Block 1, The Shops At West End. (Torrens Property, Certificate of Title No. 1327277) PARCEL 2: For the benefit of Parcel 1, a non-exclusive, perpetual easement for vehicle and pedestrian ingress and egress, maintenance, repair, and restoration of an access drive, and any other appurtenant real estate rights, all as described in the Access Drive Easement Agreement (The West End) recorded April 14, 2010, as Document No. 4745713 between AD West End, LLC and Duke Realty Limited Partnership. PARCEL 3: Non-exclusive easements for ingress, egress, and maintenance, for surface water drainage, and for utilities, and any other appurtenant real estate rights, all as contained in the Maintenance, Cost Sharing and Easement Agreement dated September 1, 2010, recorded September 24, 2010, as Document No. 4790499. PARCEL 4: Non-exclusive easements for storm water drainage and for access related to maintenance, repair, replacement, operation, and restoration of storm water drainage facilities, and any other appurtenant real estate rights, all as contained in the Storm Water System Easement Agreement dated September 1, 2010, recorded September 24, 2010, as Document No. 4790498. PARCEL 5: Exclusive parking easement for five (5) parking spaces and a non-exclusive parking easement for thirty (30) parking spaces and any other appurtenant real estate rights for the benefit of Parcel 1, all as created in the Declaration of Parking Easement by Duke Realty Limited Partnership, recorded October 12, 2010, as Document No. T4795632. City Council Meeting of March 19, 2012 (Item No. 4d) Subject: West End Apartments PUD Development Agreements Page 19 Meeting Date: March 19, 2012 Agenda Item #: 4e Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Support for the EDA’s Application for a Hennepin County Environmental Response Fund (ERF) Grant on Behalf of Bader Development’s e2 Project. RECOMMENDED ACTION: Motion to Adopt Resolution supporting the EDA’s application for a Hennepin County Environmental Response Fund (ERF) grant on behalf of Bader Development’s e2 project. POLICY CONSIDERATION: Does the City Council support the EDA’s submission of an application to the Hennepin County ERF program seeking grant funding for the environmental clean-up of 3924 Excelsior Boulevard? BACKGROUND: On October 17, 2011, the EDA approved resolutions to submit environmental cleanup grant applications to DEED, the Metropolitan Council and Hennepin County for the environmental clean-up of 3924 Excelsior Boulevard to facilitate Bader Development’s proposed e2 project. In November grant applications were submitted to each of these agencies and it was recently announced that all three grants (totaling $821,690) were fully funded. The e2 project was introduced to the City Council in the fall of 2011 and received final PUD/Plat approval on January 17, 2012. On March 12, 2012 staff received a draft ERF Grant Agreement from Hennepin County; however there was an issue with the required resolution of support. Hennepin County requires that the resolution of support come from the City Council rather than the EDA. A new resolution of support for the grant application was therefore prepared and is attached. FINANCIAL OR BUDGET CONSIDERATION: None VISION CONSIDERATION: e2 is consistent with the City’s vision to be a community of diverse, high quality housing permeated with arts and cultural activities with many gathering places. Attachments: Resolution – Hennepin County ERF Program Prepared by: Julie Grove, Planning and Economic Development Assistant Reviewed by: Greg Hunt, Economic Development Coordinator Approved by: Tom Harmening, City Manager City Council Meeting of March 19, 2012 (Item No. 4e) Page 2 Subject: EDA’s Application for Hennepin Co. ERF Grant on Behalf of Bader Development’s e2 Project RESOLUTION NO. 12- RESOLUTION AUTHORIZING APPLICATION FOR A GRANT FROM HENNEPIN COUNTY’S ENVIRONMENTAL RESPONSE FUND ON BEHALF OF BADER DEVELOPMENT’S e2 PROJECT WHEREAS, the St. Louis Park Economic Development Authority is eligible to make application for grant funds from Hennepin County’s Environmental Response Fund; and WHEREAS, an application requesting grant funds from the Hennepin County Environmental Response Fund has been prepared for submission by the St. Louis Park Economic Development Authority; and WHEREAS, the grant funds will be used for environmental clean-up of the e2 site located at 3924 Excelsior Blvd in the City of St. Louis Park; and WHEREAS, the State Statute which created the Environmental Response Fund requires approval by the governing body of the City Council for submission of a grant request to the Hennepin County Environmental Response Fund; and WHEREAS, the St. Louis Park Economic Development Authority has the institutional, managerial and financial capability to ensure adequate project administration for any grant funds received; and WHEREAS, the St. Louis Park Economic Development Authority certifies that it will comply with all applicable laws and regulations as stated in the contract agreements; and NOW, THEREFORE, BE IT RESOLVED that the City of St. Louis Park approves the e2 project, for which an Environmental Response Fund grant application has been submitted to the Hennepin County Department of Environmental Services on November 1, 2011, by the St. Louis Park Economic Development Authority on behalf of Bader Development. Reviewed for Administration: Adopted by the City Council, March 19, 2012 City Manager Mayor Attest City Clerk Meeting Date: March 19, 2012 Agenda Item #: 4f Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Vendor Claims. RECOMMENDED ACTION: Motion to accept for filing Vendor Claims for the period February 25, 2012 through March 9, 2012. POLICY CONSIDERATION: Not applicable. BACKGROUND: The Finance Department prepares this report on a monthly basis for Council’s review. FINANCIAL OR BUDGET CONSIDERATION: None. VISION CONSIDERATION: Not applicable. Attachments: Vendor Claims Prepared by: Connie Neubeck, Account Clerk 3/14/2012CITY OF ST LOUIS PARK 6:33:15R55CKSUM LOG23000VO 1Page -Council Check Summary 3/9/2012 -2/25/2012 Vendor AmountBusiness Unit Object 840.00INSPECTIONS G & A TRAINING10,000 LAKES CHAPTER 840.00 557.89FABRICATIONOTHER IMPROVEMENT SUPPLIES3M 557.89 92.45HOUSING REHAB BALANCE SHEET CONTRACTS PAYABLEABELSON, SHARON 92.45 60.08WATER UTILITY G&A GENERAL SUPPLIESACCUITY INC 60.08SEWER UTILITY G&A GENERAL SUPPLIES 60.07SOLID WASTE G&A GENERAL SUPPLIES 60.07STORM WATER UTILITY G&A GENERAL SUPPLIES 240.30 92.88OPERATIONSOPERATIONAL SUPPLIESAIRGAS NORTH CENTRAL 92.88 8,020.50-GO BONDS-FIRE STATIONS BAL S RETAINED PERCENTAGEALBERS MECHANICAL SERVICES INC 160,410.00GO BONDS-FIRE STATIONS G&A BUILDINGS & STRUCTURES 152,389.50 6,495.00PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICESALLIANCE MECH SRVCS INC 6,495.00 303.65-GO BONDS-FIRE STATIONS BAL S RETAINED PERCENTAGEAMERICAN MASONRY RESTORATION 6,073.00GO BONDS-FIRE STATIONS G&A BUILDINGS & STRUCTURES 5,769.35 175.00VEHICLE MAINTENANCE G&A TRAININGAMERICAN PUBLIC WORKS ASSOC 175.00 121.77GENERAL BUILDING MAINTENANCE OPERATIONAL SUPPLIESAMERIPRIDE LINEN & APPAREL SER 137.56PUBLIC WORKS OPS G & A OPERATIONAL SUPPLIES 87.12PARK MAINTENANCE G & A OPERATIONAL SUPPLIES 38.99ENTERPRISE G & A GENERAL SUPPLIES 48.95VEHICLE MAINTENANCE G&A OPERATIONAL SUPPLIES 101.16WATER UTILITY G&A OPERATIONAL SUPPLIES 101.16SEWER UTILITY G&A OPERATIONAL SUPPLIES 16.86STORM WATER UTILITY G&A OPERATIONAL SUPPLIES 653.57 City Council Meeting of March 19, 2012 (Item No. 4f) Subject: Vendor Claims Page 2 3/14/2012CITY OF ST LOUIS PARK 6:33:15R55CKSUM LOG23000VO 2Page -Council Check Summary 3/9/2012 -2/25/2012 Vendor AmountBusiness Unit Object 860.34GO BONDS-FIRE STATIONS G&A IMPROVEMENTS OTHER THAN BUILDIANCOM COMMUNICATIONS INC 860.34 162.88BUILDING MAINTENANCE GENERAL SUPPLIESAPACHE GROUP OF MINNESOTA 162.88 675.32GENERAL CUSTODIAL DUTIES CLEANING/WASTE REMOVAL SUPPLYARAMARK UNIFORM CORP ACCTS 322.94ENTERPRISE G & A GENERAL SUPPLIES 998.26 1,158.45OPERATIONSOPERATIONAL SUPPLIESASPEN MILLS 1,158.45 34.97E-911 PROGRAM TELEPHONEAT&T 34.97 64.08CLEANING/DEBRIS REMOVAL CLEANING/WASTE REMOVAL SERVICEATOMIC RECYCLING 445.96VEHICLE MAINTENANCE G&A CLEANING/WASTE REMOVAL SERVICE 64.09SEWER UTILITY G&A CLEANING/WASTE REMOVAL SERVICE 574.13 179.00PUBLIC WORKS G & A SUBSCRIPTIONS/MEMBERSHIPSAWWA 179.00 137.50STORM WATER UTILITY G&A OTHER IMPROVEMENT SERVICEBARR ENGINEERING CO 137.50 68.96WATER UTILITY G&A GENERAL SUPPLIESBATTERIES PLUS 68.96 1,400.00GO BONDS-FIRE STATIONS G&A RENTAL BUILDINGSBELT LINE PROPERTIES INC 1,400.00 6,309.80WATER UTILITY G&A OTHER CONTRACTUAL SERVICESBLOOMINGTON, CITY OF 6,309.80 772.68PARK IMPROVE CAPITAL PROJECT BUILDINGS & STRUCTURESBMIL TECHNOLOGIES LLC 772.68 235.91INSTRUCTIONAL SKATING LESSONS OTHER CONTRACTUAL SERVICESBOBIER, HEIDI 235.91 City Council Meeting of March 19, 2012 (Item No. 4f) Subject: Vendor Claims Page 3 3/14/2012CITY OF ST LOUIS PARK 6:33:15R55CKSUM LOG23000VO 3Page -Council Check Summary 3/9/2012 -2/25/2012 Vendor AmountBusiness Unit Object 5.00INSPECTIONS G & A DUE TO OTHER GOVTSBONFES PLUMBING & HEATING 45.00INSPECTIONS G & A PLUMBING 50.00 430.80POLICE G & A OPERATIONAL SUPPLIESBOUND TREE MEDICAL, LLC 15.56POLICE G & A POSTAGE 446.36 240.17PARK AND RECREATION BALANCE SH INVENTORYBOYER TRUCK PARTS 240.17 1,681.75GO BONDS-FIRE STATIONS G&A LANDBRAUN INTERTEC CORPORATION 1,681.75 744.75-GO BONDS-FIRE STATIONS BAL S RETAINED PERCENTAGEBREDEMUS HARDWARE COMPANY INC 14,895.00GO BONDS-FIRE STATIONS G&A BUILDINGS & STRUCTURES 14,150.25 1,316.33-GO BONDS-FIRE STATIONS BAL S RETAINED PERCENTAGEBUILDING MATERIAL SUPPLY INC 26,326.49GO BONDS-FIRE STATIONS G&A BUILDINGS & STRUCTURES 25,010.16 140.40WATER UTILITY G&A LICENSESCANADIAN PACIFIC RAILWAY 140.40 437.00OPERATIONSOPERATIONAL SUPPLIESCARDIAC SCIENCE INC 437.00 2,180.24IT G & A EQUIPMENT MTCE SERVICECARTRIDGE CARE 2,180.24 12,147.60TECHNOLOGY REPLACEMENT OFFICE EQUIPMENTCDW GOVERNMENT INC 12,147.60 724.02PARK AND RECREATION BALANCE SH INVENTORYCENTERLINE TANK & TRAILER MANU 46.57-PARK AND RECREATION BALANCE SH DUE TO OTHER GOVTS 677.45 9,323.38FACILITY OPERATIONS HEATING GASCENTERPOINT ENERGY SERVICES IN 9,323.38 125.00E-911 PROGRAM TELEPHONECENTURY LINK City Council Meeting of March 19, 2012 (Item No. 4f) Subject: Vendor Claims Page 4 3/14/2012CITY OF ST LOUIS PARK 6:33:15R55CKSUM LOG23000VO 4Page -Council Check Summary 3/9/2012 -2/25/2012 Vendor AmountBusiness Unit Object 125.00 12.72-GENERAL FUND BALANCE SHEET DUE TO OTHER GOVTSCITIZENS INDEPENDENT BANK 324.30ADMINISTRATION G & A MEETING EXPENSE 286.18HUMAN RESOURCES ORGANIZATIONAL DEVELOPMENT 138.93ENGINEERING G & A OPERATIONAL SUPPLIES 30.00ENGINEERING G & A SEMINARS/CONFERENCES/PRESENTAT 178.82PARK AND RECREATION BALANCE SH INVENTORY 236.44-PARK AND RECREATION BALANCE SH DUE TO OTHER GOVTS 827.76ORGANIZED REC G & A GENERAL SUPPLIES 8.40ORGANIZED REC G & A OTHER CONTRACTUAL SERVICES 60.00ORGANIZED REC G & A TRAINING 40.71ORGANIZED REC G & A MEETING EXPENSE 70.00SPECIAL PROGRAMS SUBSCRIPTIONS/MEMBERSHIPS 6.10SPECIAL EVENTS GENERAL SUPPLIES 100.00TENNISSUBSCRIPTIONS/MEMBERSHIPS 1,052.10PARK EQUIPMENT MAINTENANCE GENERAL SUPPLIES 20.02BRICK HOUSE (1324)OTHER IMPROVEMENT SUPPLIES 43.96WESTWOOD G & A OFFICE SUPPLIES 313.76WESTWOOD G & A GENERAL SUPPLIES 139.11WESTWOOD G & A TRAVEL/MEETINGS 1.06INSTRUCTIONAL SKATING LESSONS GENERAL SUPPLIES 3,275.56SEASON PASSES GENERAL SUPPLIES 160.91VEHICLE MAINTENANCE G&A OFFICE SUPPLIES 65.44VEHICLE MAINTENANCE G&A GENERAL SUPPLIES 159.19VEHICLE MAINTENANCE G&A SUBSCRIPTIONS/MEMBERSHIPS 180.00VEHICLE MAINTENANCE G&A TRAINING 800.00WATER UTILITY G&A SEMINARS/CONFERENCES/PRESENTAT 129.00SOLID WASTE G&A SUBSCRIPTIONS/MEMBERSHIPS 8,162.15 323.52CONCESSIONS/HOCKEY ASSOC CONCESSION SUPPLIESCOCA-COLA BOTTLING CO 323.52 17,743.85ADMINISTRATION G & A LEGAL SERVICESCOLICH & ASSOCIATES 17,743.85 170.81IT G & A DATACOMMUNICATIONSCOMCAST 170.81 8.32-GENERAL FUND BALANCE SHEET DUE TO OTHER GOVTSCREATIVE PRODUCT SOURCING INC 129.28DARE PROGRAM OPERATIONAL SUPPLIES City Council Meeting of March 19, 2012 (Item No. 4f) Subject: Vendor Claims Page 5 3/14/2012CITY OF ST LOUIS PARK 6:33:15R55CKSUM LOG23000VO 5Page -Council Check Summary 3/9/2012 -2/25/2012 Vendor AmountBusiness Unit Object 120.96 7,112.13-GO BONDS-FIRE STATIONS BAL S RETAINED PERCENTAGECROSSROAD CONSTRUCTION INC 142,242.50GO BONDS-FIRE STATIONS G&A BUILDINGS & STRUCTURES 135,130.37 65.70WATER UTILITY G&A GENERAL CUSTOMERSCROWE, PATRICK 65.70 4,586.04CABLE TV G & A OTHER CONTRACTUAL SERVICESCTC 4,586.04 134.88POLICE G & A SUBSISTENCE SUPPLIESCUB FOODS 134.88 2,848.67WATER UTILITY G&A EQUIPMENT MTCE SERVICECUMMINS NPOWER LLC 2,775.00SEWER UTILITY G&A EQUIPMENT MTCE SERVICE 1,380.99STORM WATER UTILITY G&A EQUIPMENT MTCE SERVICE 7,004.66 166.80WATER UTILITY G&A GENERAL CUSTOMERSDANT, LUKAS 166.80 66.00INSPECTIONS G & A SUBSCRIPTIONS/MEMBERSHIPSDEPT LABOR & INDUSTRY 66.00 14,570.00HOUSING REHAB G & A IMPROVEMENTS OTHER THAN BUILDIDESIGN SERVICE 14,570.00 283.55ENTERPRISE G & A ADVERTISINGDEX MEDIA EAST LLC 283.55 2,371.85SUPPORT SERVICES G&A POSTAGEDO-GOOD.BIZ INC 2,371.85 7,837.15-GO BONDS-FIRE STATIONS BAL S RETAINED PERCENTAGEDYNAMIC ELECTRIC LLC 156,743.00GO BONDS-FIRE STATIONS G&A BUILDINGS & STRUCTURES 148,905.85 98.76OPERATIONSSUBSCRIPTIONS/MEMBERSHIPSEDM PUBLISHERS INC 98.76 City Council Meeting of March 19, 2012 (Item No. 4f) Subject: Vendor Claims Page 6 3/14/2012CITY OF ST LOUIS PARK 6:33:15R55CKSUM LOG23000VO 6Page -Council Check Summary 3/9/2012 -2/25/2012 Vendor AmountBusiness Unit Object 10,082.50ESCROWSANDERSON BUILDERSEHLERS & ASSOCIATES INC 1,332.50ESCROWSHO IGAARD VILLAGE 1,702.50ESCROWS 292.50WESTWOOD VILLAS HIA OTHER CONTRACTUAL SERVICES 13,410.00 329.82PARK AND RECREATION BALANCE SH INVENTORYEMERGENCY APPARATUS MTNCE 329.82 6,626.25TREE DISEASE PUBLIC CLEANING/WASTE REMOVAL SERVICEEMERY'S TREE SERVICE INC 6,626.25 175.00IT G & A EQUIPMENT MTCE SERVICEENCORE BROKERS 175.00 66.00INSTRUCTIONAL SKATING LESSONS OTHER CONTRACTUAL SERVICESENROOTH, ELIN 66.00 2,856.00NETWORK SUPPORT SERVICES GENERAL PROFESSIONAL SERVICESESP SYSTEMS PROFESSIONALS INC 2,856.00 34,460.56SOLID WASTE COLLECTIONS RECYCLING SERVICEEUREKA RECYCLING 34,460.56 16.57-GENERAL FUND BALANCE SHEET DUE TO OTHER GOVTSEVIDENT CRIME SCENE PRODUCTS 257.57POLICE G & A OPERATIONAL SUPPLIES 241.00 111.23PARK AND RECREATION BALANCE SH INVENTORYFACTORY MOTOR PARTS CO 111.23 1.50SANDING/SALTING EQUIPMENT PARTSFASTENAL COMPANY 2.35WATER UTILITY G&A BLDG/STRUCTURE SUPPLIES 3.85 43.01SUPPORT SERVICES OTHER CONTRACTUAL SERVICESFISHER, JON 43.01 12,143.00MUNICIPAL BLDG BUILDINGS & STRUCTURESFLOYD TOTAL SECURITY 12,143.00 11.00HUMAN RESOURCES MEETING EXPENSEFOSSE, ALI City Council Meeting of March 19, 2012 (Item No. 4f) Subject: Vendor Claims Page 7 3/14/2012CITY OF ST LOUIS PARK 6:33:15R55CKSUM LOG23000VO 7Page -Council Check Summary 3/9/2012 -2/25/2012 Vendor AmountBusiness Unit Object 11.00 1,762.68-GO BONDS-FIRE STATIONS BAL S RETAINED PERCENTAGEFRANSEN DECORATING INC 35,253.70GO BONDS-FIRE STATIONS G&A BUILDINGS & STRUCTURES 33,491.02 577.49-GO BONDS-FIRE STATIONS BAL S RETAINED PERCENTAGEFRATTALONE COMPANIES INC 11,550.00GO BONDS-FIRE STATIONS G&A BUILDINGS & STRUCTURES 10,972.51 150.00-GO BONDS-FIRE STATIONS BAL S RETAINED PERCENTAGEGENERAL SPRINKLER CORP 3,000.00GO BONDS-FIRE STATIONS G&A BUILDINGS & STRUCTURES 2,850.00 211.90WATER UTILITY G&A OTHER IMPROVEMENT SERVICEGOPHER STATE ONE-CALL INC 211.90 399.29GENERAL BUILDING MAINTENANCE BLDG/STRUCTURE SUPPLIESGRAINGER INC, WW 566.42GO BONDS-FIRE STATIONS G&A IMPROVEMENTS OTHER THAN BUILDI 11.94WATER UTILITY G&A EQUIPMENT PARTS 1,666.06WATER UTILITY G&A OTHER 2,643.71 2,401.25ORGANIZED REC G & A GENERAL SUPPLIESGUITAR CENTER 2,000.00SPECIAL EVENTS GENERAL SUPPLIES 4,401.25 20.00INSPECTIONS G & A TOWNHOME/CONDO/COOP HOUSINGGUSTAFSON, ANGIE 20.00 30.00SUPPORT SERVICES TRAVEL/MEETINGSHAGEN, DENNIS 30.00 2,870.82WATER UTILITY G&A OPERATIONAL SUPPLIESHAWKINS INC 2,870.82 231.00WESTWOOD G & A GENERAL SUPPLIESHEGNA, JESSICA 231.00 75.00BASKETBALLOTHER CONTRACTUAL SERVICESHENDERSON, TRACY 75.00 City Council Meeting of March 19, 2012 (Item No. 4f) Subject: Vendor Claims Page 8 3/14/2012CITY OF ST LOUIS PARK 6:33:15R55CKSUM LOG23000VO 8Page -Council Check Summary 3/9/2012 -2/25/2012 Vendor AmountBusiness Unit Object 100.00OPERATIONSSUBSCRIPTIONS/MEMBERSHIPSHENNEPIN COUNTY FIRE CHIEFS AS 100.00 2,982.00OPERATIONSTRAININGHENNEPIN COUNTY MEDICAL CENTER 2,982.00 534.38IT G & A COMPUTER SERVICESHENNEPIN COUNTY TREASURER 5,528.92POLICE G & A SUBSISTENCE SERVICE 185.42PARK MAINTENANCE G & A GARBAGE/REFUSE SERVICE 210.00VEHICLE MAINTENANCE G&A SUBSCRIPTIONS/MEMBERSHIPS 6,458.72 90.00OFFICE EQUIP MTCE OTHERHENRICKSEN PSG 24,805.51GO BONDS-FIRE STATIONS G&A IMPROVEMENTS OTHER THAN BUILDI 24,895.51 74.76DAMAGE REPAIR SMALL TOOLSHOME DEPOT CREDIT SERVICES 106.73PARK MAINTENANCE G & A GENERAL SUPPLIES 253.17INVASIVE PLANT MGMT/RESTORATIO LANDSCAPING MATERIALS 82.07VEHICLE MAINTENANCE G&A GENERAL SUPPLIES 516.73 266.10PREVENTATIVE MAINTENANCE CLEANING/WASTE REMOVAL SUPPLYHOTSY EQUIPMENT OF MN 266.10 600.00IT G & A COMPUTER SERVICESHRGREEN 600.00 47.42PARK AND RECREATION BALANCE SH INVENTORYI-STATE TRUCK CENTER 47.42 75.00OPERATIONSSUBSCRIPTIONS/MEMBERSHIPSIAAI 75.00 2,954.38IT G & A EQUIPMENT MTCE SERVICEIKON OFFICE SOLUTIONS 2,954.38 500.00BASKETBALLGENERAL SUPPLIESINDEPENDENT SCHOOL DISTRICT #2 2,500.00PARK IMPROVE CAPITAL PROJECT IMPROVEMENTS OTHER THAN BUILDI 3,000.00 1,261.13POLICE G & A OPERATIONAL SUPPLIESINTOXIMETERS INC City Council Meeting of March 19, 2012 (Item No. 4f) Subject: Vendor Claims Page 9 3/14/2012CITY OF ST LOUIS PARK 6:33:15R55CKSUM LOG23000VO 9Page -Council Check Summary 3/9/2012 -2/25/2012 Vendor AmountBusiness Unit Object 1,261.13 175.50PARK AND RECREATION BALANCE SH INVENTORYINVER GROVE FORD 175.50 4,185.08WATER UTILITY G&A GENERAL CUSTOMERSINVESTORS REAL ESTATE TRUST 4,185.08 27.64INSPECTIONS G & A MEETING EXPENSEJASMER, JERRY 27.64 15.00ENVIRONMENTAL G & A SEMINARS/CONFERENCES/PRESENTATJRK SEED & SURG SUPPLY 15.00 68.00INSTRUCTIONAL SKATING LESSONS OTHER CONTRACTUAL SERVICESKARCHER-RAMOS, AMBER 68.00 17,129.20PARK IMPROVE CAPITAL PROJECT IMPROVEMENTS OTHER THAN BUILDIKAY PARK-REC CORP 17,129.20 276.92EMPLOYEE FLEXIBLE SPENDING B/S WAGE GARNISHMENTSKELLER, JASMINE Z 276.92 594.50ESCROWSANDERSON BUILDERSKENNEDY & GRAVEN 1,742.76ESCROWS 2,337.26 150.00PRE-SCHOOL PROGRAMS OTHER CONTRACTUAL SERVICESKIDCREATE STUDIO 150.00 1,250.00-GO BONDS-FIRE STATIONS BAL S RETAINED PERCENTAGEKIRK ACOUSTICS INC 25,000.00GO BONDS-FIRE STATIONS G&A BUILDINGS & STRUCTURES 23,750.00 9.00FAMILY PROGRAMS PROGRAM REVENUEKOTTKE, KATHRYN 9.00 376.74BLDG/GROUNDS OPS & MAINT BLDG/STRUCTURE SUPPLIESKRUGE-AIR INC 376.74 48.00INSTRUCTIONAL SKATING LESSONS OTHER CONTRACTUAL SERVICESKURDYUMOVA, YELENA 48.00 City Council Meeting of March 19, 2012 (Item No. 4f) Subject: Vendor Claims Page 10 3/14/2012CITY OF ST LOUIS PARK 6:33:15R55CKSUM LOG23000VO 10Page -Council Check Summary 3/9/2012 -2/25/2012 Vendor AmountBusiness Unit Object 100.00VOLLEYBALLOTHER CONTRACTUAL SERVICESLANG, LISA 165.00HOCKEYOTHER CONTRACTUAL SERVICES 265.00 143.00POLICE G & A TRAININGLAW ENFORCEMENT RESOURCE CENTE 143.00 20.00PUBLIC WORKS G & A SUBSCRIPTIONS/MEMBERSHIPSLEAGUE OF MN CITIES 20.00 302.25INSTRUCTIONAL SKATING LESSONS OTHER CONTRACTUAL SERVICESLENTNER, LAURA 302.25 50,173.00IT G & A COMPUTER SERVICESLOGIS 33,158.00TECHNOLOGY REPLACEMENT OFFICE EQUIPMENT 83,331.00 2,539.46FABRICATIONOTHER IMPROVEMENT SUPPLIESM-R SIGN CO INC 2,539.46 228.02INSTRUCTIONAL SKATING LESSONS OTHER CONTRACTUAL SERVICESMACGREGOR-HANNAH, MAREN 228.02 225.00SEWER UTILITY G&A TRAININGMACQUEEN EQUIP CO 225.00 1,700.00BROOMBALLOTHER CONTRACTUAL SERVICESMADISON, DANIEL 1,700.00 896.80SKATEBOARD PROGRAMS OTHER CONTRACTUAL SERVICESMALONE, DANIEL 896.80 113.23PUBLIC WORKS OPS G & A OFFICE SUPPLIESMARS CO, W P & R S 113.23PARK MAINTENANCE G & A OFFICE SUPPLIES 113.23WATER UTILITY G&A OFFICE SUPPLIES 339.69 1,600.00BASKETBALLOTHER CONTRACTUAL SERVICESMASICA, BRENTON 1,600.00 1,500.00ESCROWSDEMO / BROOKSIDE TRAFFICMAZUREK & CASSANDRA HERRMANN, City Council Meeting of March 19, 2012 (Item No. 4f) Subject: Vendor Claims Page 11 3/14/2012CITY OF ST LOUIS PARK 6:33:15R55CKSUM LOG23000VO 11Page -Council Check Summary 3/9/2012 -2/25/2012 Vendor AmountBusiness Unit Object 1,500.00 15.81WATER UTILITY G&A GENERAL CUSTOMERSMCDUNN, JASON 15.81 16.83HUMAN RESOURCES MEETING EXPENSEMECKLE, JODIE 16.83 440.00VOLLEYBALLOTHER CONTRACTUAL SERVICESMETRO VOLLEYBALL OFFICIALS 440.00 107.41PARK AND RECREATION BALANCE SH INVENTORYMIDWEST LUBE INC 6.91-PARK AND RECREATION BALANCE SH DUE TO OTHER GOVTS 100.50 990.00WATER UTILITY G&A OTHER CONTRACTUAL SERVICESMIDWEST TESTING LLC 990.00 151.62EMPLOYEE FLEXIBLE SPENDING B/S ACCRUED OTHER BENEFITSMINNESOTA BENEFIT ASSOC 151.62 65.00ENGINEERING G & A TRAININGMINNESOTA BROWNFIELDS 65.00 25.00OPERATIONSSUBSCRIPTIONS/MEMBERSHIPSMINNESOTA CHAPTER IAAI 25.00 753.48GO BONDS-FIRE STATIONS G&A IMPROVEMENTS OTHER THAN BUILDIMINNESOTA CONWAY 753.48 16.00EMPLOYEE FLEXIBLE SPENDING B/S ACCRUED OTHER BENEFITSMINNESOTA NCPERS LIFE INS 16.00 40.00PARK MAINTENANCE G & A SUBSCRIPTIONS/MEMBERSHIPSMINNESOTA SOCIETY OF ARBORICUL 40.00 59.47SNOW PLOWING EQUIPMENT PARTSMINNESOTA WANNER COMPANY 248.63PARK AND RECREATION BALANCE SH INVENTORY 308.10 9.73BUILDING MAINTENANCE GENERAL SUPPLIESMINVALCO INC 6.50-SEWER UTILITY BALANCE SHEET DUE TO OTHER GOVTS City Council Meeting of March 19, 2012 (Item No. 4f) Subject: Vendor Claims Page 12 3/14/2012CITY OF ST LOUIS PARK 6:33:15R55CKSUM LOG23000VO 12Page -Council Check Summary 3/9/2012 -2/25/2012 Vendor AmountBusiness Unit Object 101.10SEWER UTILITY G&A EQUIPMENT PARTS 104.33 70.00GENERAL BUILDING MAINTENANCE LICENSESMN DEPT LABOR & INDUSTRY 70.00 1,635.12COMMUNICATIONS/GV REIMBURSEABL EQUIPMENT MTCE SERVICEMOTOROLA 1,635.12 510.00BASKETBALLSUBSCRIPTIONS/MEMBERSHIPSMRPA 510.00 100.00PUBLIC WORKS OPS G & A SUBSCRIPTIONS/MEMBERSHIPSMSSA 100.00 438.00REILLY BUDGET OTHER CONTRACTUAL SERVICESMVTL LABORATORIES 438.00 2,760.00-GO BONDS-FIRE STATIONS BAL S RETAINED PERCENTAGENAC MECHANICAL & ELECTRICAL SE 55,200.00GO BONDS-FIRE STATIONS G&A BUILDINGS & STRUCTURES 52,440.00 46.04SUPPORT SERVICES OTHER CONTRACTUAL SERVICESNADEM, SIAR 46.04 26.67ROUTINE MAINTENANCE GENERAL SUPPLIESNAPA (GENUINE PARTS CO) 739.57PARK AND RECREATION BALANCE SH INVENTORY 115.13PARK MAINTENANCE G & A BLDG/STRUCTURE SUPPLIES 75.33VEHICLE MAINTENANCE G&A GENERAL SUPPLIES 16.88GENERAL REPAIR GENERAL SUPPLIES 107.93GO BONDS-FIRE STATIONS G&A IMPROVEMENTS OTHER THAN BUILDI 41.45WATER UTILITY G&A EQUIPMENT PARTS 1,122.96 42.63WATER UTILITY G&A GENERAL CUSTOMERSNEFF, DANIEL 42.63 107.89ADMINISTRATION G & A TELEPHONENEXTEL COMMUNICATIONS 155.58HUMAN RESOURCES TELEPHONE 410.88RESEARCH & DEVELOPMENT TELEPHONE 104.26ASSESSING G & A TELEPHONE 155.58FINANCE G & A TELEPHONE City Council Meeting of March 19, 2012 (Item No. 4f) Subject: Vendor Claims Page 13 3/14/2012CITY OF ST LOUIS PARK 6:33:15R55CKSUM LOG23000VO 13Page -Council Check Summary 3/9/2012 -2/25/2012 Vendor AmountBusiness Unit Object 359.59EDA / HA REIMBURSEMENT TELEPHONE 1,078.12POLICE G & A TELEPHONE 405.59OPERATIONSTELEPHONE 104.26INSPECTIONS G & A TELEPHONE 307.65ENGINEERING G & A TELEPHONE 513.81PUBLIC WORKS OPS G & A TELEPHONE 149.98PARK AND REC G&A TELEPHONE 323.16ORGANIZED REC G & A TELEPHONE 298.53PARK MAINTENANCE G & A TELEPHONE 109.60ENVIRONMENTAL G & A TELEPHONE 233.31WESTWOOD G & A TELEPHONE 17.58REC CENTER/AQUATIC PARK SAL TELEPHONE 143.02VEHICLE MAINTENANCE G&A TELEPHONE 405.49WATER UTILITY G&A TELEPHONE 172.28SEWER UTILITY G&A TELEPHONE 17.58SOLID WASTE G&A TELEPHONE 5,573.74 29,948.51SANDING/SALTING OTHER IMPROVEMENT SUPPLIESNORTH AMERICAN SALT CO 29,948.51 40.00HUMAN RESOURCES TRAININGNORTHSTAR CHAPTER APA 40.00 183.43INSTRUCTIONAL SKATING LESSONS OTHER CONTRACTUAL SERVICESOBERSTAR, KATIE 183.43 101.45FINANCE G & A OFFICE SUPPLIESOFFICE DEPOT 143.30PUBLIC WORKS G & A OFFICE SUPPLIES 114.95VEHICLE MAINTENANCE G&A OFFICE SUPPLIES 359.70 616.32INSPECTIONS G & A GENERAL PROFESSIONAL SERVICESOFFICE TEAM 616.32 500.00-GO BONDS-FIRE STATIONS BAL S RETAINED PERCENTAGEOVERHEAD DOOR CO 10,000.00GO BONDS-FIRE STATIONS G&A BUILDINGS & STRUCTURES 9,500.00 335.54INSTRUCTIONAL SKATING LESSONS OTHER CONTRACTUAL SERVICESPAPP, MELISSA 335.54 City Council Meeting of March 19, 2012 (Item No. 4f) Subject: Vendor Claims Page 14 3/14/2012CITY OF ST LOUIS PARK 6:33:15R55CKSUM LOG23000VO 14Page -Council Check Summary 3/9/2012 -2/25/2012 Vendor AmountBusiness Unit Object 129.20INSTRUCTIONAL SKATING LESSONS OTHER CONTRACTUAL SERVICESPARR, MELISSA 129.20 11,538.00GO BONDS-FIRE STATIONS G&A BUILDINGS & STRUCTURESPARSONS ELECTRIC 11,538.00 9.38COMMUNITY OUTREACH G & A MEETING EXPENSEPETTY CASH 11.10POLICE G & A TRAVEL/MEETINGS 20.48 135.86PARK AND RECREATION BALANCE SH INVENTORYPIONEER RIM & WHEEL CO 135.86 1,942.93PARK AND RECREATION BALANCE SH INVENTORYPOMP'S TIRE SERVICE INC 1,942.93 363.46PARK MAINTENANCE G & A TELEPHONEPOPP.COM INC 363.46 90.00POLICE G & A LICENSESPOST BOARD 90.00 4,500.00COMM & MARKETING G & A POSTAGEPOSTMASTER - PERMIT #603 4,500.00 201.50WATER UTILITY G&A OTHER IMPROVEMENT SERVICEQ3 CONTRACTING 201.50 2,467.95FACILITY OPERATIONS GARBAGE/REFUSE SERVICERANDY'S SANITATION INC 1,091.13REC CENTER BUILDING GARBAGE/REFUSE SERVICE 995.07SOLID WASTE COLLECTIONS GARBAGE/REFUSE SERVICE 4,554.15 50.00INSPECTIONS G & A 1&2 SINGLE FAM. RENTALREI PROPERTY 50.00 6,150.00SEWER UTILITY G&A OTHER IMPROVEMENT SERVICERICE LAKE CONSTRUCTION GROUP 6,150.00 63.46WATER UTILITY G&A GENERAL CUSTOMERSRJT INVESTMENTS 63.46 City Council Meeting of March 19, 2012 (Item No. 4f) Subject: Vendor Claims Page 15 3/14/2012CITY OF ST LOUIS PARK 6:33:15R55CKSUM LOG23000VO 15Page -Council Check Summary 3/9/2012 -2/25/2012 Vendor AmountBusiness Unit Object 1,603.13WATER UTILITY G&A OTHER IMPROVEMENT SERVICEROBARGE ENTERPRISES INC 1,603.13 158.00INSTRUCTIONAL SKATING LESSONS OTHER CONTRACTUAL SERVICESSAURER, MARTI 158.00 113.05INSTRUCTIONAL SKATING LESSONS OTHER CONTRACTUAL SERVICESSCHMIDT, KELLIE 113.05 114,209.03CE INSPECTION IMPROVEMENTS OTHER THAN BUILDISEH 739.53PE DESIGN IMPROVEMENTS OTHER THAN BUILDI 308.00STORM WATER UTILITY G&A OTHER CONTRACTUAL SERVICES 115,256.56 101.92PARK EQUIPMENT MAINTENANCE GENERAL SUPPLIESSHERWIN WILLIAMS 101.92 1,785.88GO BONDS-FIRE STATIONS G&A BUILDINGS & STRUCTURESSIGN PRODUCERS INC 1,785.88 2,280.60IT G & A DATACOMMUNICATIONSSPRINT 2,280.60 3,382.09ENGINEERING G & A ENGINEERING SERVICESSRF CONSULTING GROUP INC 2,856.76PE DESIGN IMPROVEMENTS OTHER THAN BUILDI 568.55CE INSPECTION IMPROVEMENTS OTHER THAN BUILDI 6,807.40 650.00WATER UTILITY G&A LICENSESSTATE OF MINNESOTA DEPT OF PUB 650.00 1,626.41PARK IMPROVE CAPITAL PROJECT BUILDINGS & STRUCTURESSTEVENS ENGINEERS INC 1,626.41 2,313.43PARK AND RECREATION BALANCE SH INVENTORYSTONEBROOKE EQUIPMENT INC 2,313.43 868.72POLICE G & A OPERATIONAL SUPPLIESSTREICHER'S 3,198.73RANGEOPERATIONAL SUPPLIES 106.86ERUOPERATIONAL SUPPLIES 4,174.31 City Council Meeting of March 19, 2012 (Item No. 4f) Subject: Vendor Claims Page 16 3/14/2012CITY OF ST LOUIS PARK 6:33:15R55CKSUM LOG23000VO 16Page -Council Check Summary 3/9/2012 -2/25/2012 Vendor AmountBusiness Unit Object 68.82ADMINISTRATION G & A MILEAGE-PERSONAL CARSTROTH, NANCY 68.82 2,079.02PARK BUILDING MAINTENANCE OTHER CONTRACTUAL SERVICESSUMMIT FIRE PROTECTION 2,079.02 203.82GO BONDS-FIRE STATIONS G&A IMPROVEMENTS OTHER THAN BUILDISUNDBERG CO, CE 203.82 31.75FINANCE G & A MILEAGE-PERSONAL CARSWANSON, BRIAN 31.75 52.70DARE PROGRAM OPERATIONAL SUPPLIESTARGET BANK 105.05WESTWOOD G & A GENERAL SUPPLIES 157.75 1,269.03-GO BONDS-FIRE STATIONS BAL S RETAINED PERCENTAGETECTA AMERICAN STOCK ROOFING L 25,380.40GO BONDS-FIRE STATIONS G&A BUILDINGS & STRUCTURES 24,111.37 96.08VEHICLE MAINTENANCE G&A GENERAL SUPPLIESTERMINAL SUPPLY CO 96.08 97.00BUILDING MAINTENANCE BUILDING MTCE SERVICETERMINIX INT 97.00 28.00OPERATIONSGENERAL SUPPLIESTEXA TONKA TAILORING 28.00 42.66ADMINISTRATION G & A LONG TERM DISABILITYTHE HARTFORD - PRIORITY ACCOUN 51.90HUMAN RESOURCES LONG TERM DISABILITY 15.51COMM & MARKETING G & A LONG TERM DISABILITY 39.20IT G & A LONG TERM DISABILITY 33.10ASSESSING G & A LONG TERM DISABILITY 64.49FINANCE G & A LONG TERM DISABILITY 106.69COMM DEV G & A LONG TERM DISABILITY 113.79POLICE G & A LONG TERM DISABILITY 72.21OPERATIONSLONG TERM DISABILITY 54.34INSPECTIONS G & A LONG TERM DISABILITY 40.99PUBLIC WORKS G & A LONG TERM DISABILITY 53.86ENGINEERING G & A LONG TERM DISABILITY 19.25PUBLIC WORKS OPS G & A LONG TERM DISABILITY City Council Meeting of March 19, 2012 (Item No. 4f) Subject: Vendor Claims Page 17 3/14/2012CITY OF ST LOUIS PARK 6:33:15R55CKSUM LOG23000VO 17Page -Council Check Summary 3/9/2012 -2/25/2012 Vendor AmountBusiness Unit Object 65.00ORGANIZED REC G & A LONG TERM DISABILITY 19.25PARK MAINTENANCE G & A LONG TERM DISABILITY 16.05ENVIRONMENTAL G & A LONG TERM DISABILITY 16.05WESTWOOD G & A LONG TERM DISABILITY 16.97REC CENTER/AQUATIC PARK SAL LONG TERM DISABILITY 16.51VEHICLE MAINTENANCE G&A LONG TERM DISABILITY 15.60HOUSING REHAB G & A LONG TERM DISABILITY 19.25WATER UTILITY G&A LONG TERM DISABILITY 1,958.61EMPLOYEE FLEX SPEND G&A LONG TERM DISABILITY 2,851.28 250.00-GO BONDS-FIRE STATIONS BAL S RETAINED PERCENTAGETHURNBECK STEEL FABRICATION IN 5,000.00GO BONDS-FIRE STATIONS G&A BUILDINGS & STRUCTURES 4,750.00 824.63ADMINISTRATION G & A OTHER CONTRACTUAL SERVICESTIMESAVER OFF SITE SECRETARIAL 824.63 246.71PARK AND RECREATION BALANCE SH INVENTORYTOMAR ELECTRONICS 15.87-PARK AND RECREATION BALANCE SH DUE TO OTHER GOVTS 230.84 378.57GENERAL REPAIR EQUIPMENT MTCE SERVICETRI STATE BOBCAT 378.57 138.25PARK AND RECREATION BALANCE SH INVENTORYTURFWERKS 138.25 246.00SNOW PLOWING OTHER CONTRACTUAL SERVICESTWIN CITY OUTDOOR SERVICES INC 1,320.00SSD 1 G&A OTHER CONTRACTUAL SERVICES 464.00SSD 3 G&A OTHER CONTRACTUAL SERVICES 2,030.00 1,307.00-GO BONDS-FIRE STATIONS BAL S RETAINED PERCENTAGETWIN CITY TILE & MARBLE CO 26,140.00GO BONDS-FIRE STATIONS G&A BUILDINGS & STRUCTURES 24,833.00 2,863.24ELECTRICAL SYSTEM MTCE BUILDING MTCE SERVICEUHL CO INC 2,863.24 68.26VEHICLE MAINTENANCE G&A GENERAL SUPPLIESULINE 68.26 City Council Meeting of March 19, 2012 (Item No. 4f) Subject: Vendor Claims Page 18 3/14/2012CITY OF ST LOUIS PARK 6:33:15R55CKSUM LOG23000VO 18Page -Council Check Summary 3/9/2012 -2/25/2012 Vendor AmountBusiness Unit Object 150.00EMPLOYEE FLEXIBLE SPENDING B/S WAGE GARNISHMENTSUNITED STATES TREASURY 150.00 180.00EMPLOYEE FLEXIBLE SPENDING B/S UNITED WAYUNITED WAY OF MINNEAPOLIS AREA 180.00 9.88WATER UTILITY G&A TELEPHONEUSA MOBILITY WIRELESS INC 9.88 176.49ENVIRONMENTAL G & A MILEAGE-PERSONAL CARVAUGHAN, JIM 176.49 1,271.33VOICE SYSTEM MTCE TELEPHONEVERIZON WIRELESS 74.34COMMUNICATIONS/GV REIMBURSEABL TELEPHONE 1,345.67 9.41WATER UTILITY G&A GENERAL CUSTOMERSVIERA, ROBERT 9.41 156.70WATER UTILITY G&A OPERATIONAL SUPPLIESVIKING INDUSTRIAL CTR 156.70 121.78WATER UTILITY G&A GENERAL CUSTOMERSWALKER, TARA 121.78 28.37SEWER UTILITY G&A OTHER CONTRACTUAL SERVICESWASTE MANAGEMENT OF WI-MN 28.37 969.76WATER UTILITY G&A OTHER IMPROVEMENT SERVICEWATER CONSERVATION SERVICE INC 969.76 1,438.58WATER UTILITY G&A BUILDING MTCE SERVICEWEBER ELECTRIC 910.97WATER UTILITY G&A EQUIPMENT MTCE SERVICE 96.00REILLY BUDGET EQUIPMENT MTCE SERVICE 2,445.55 10,830.00GO BONDS-FIRE STATIONS G&A IMPROVEMENTS OTHER THAN BUILDIWEINBERG SUPPLY CO 10,830.00 425.00BASKETBALLOTHER CONTRACTUAL SERVICESWELDON, DAN 425.00 City Council Meeting of March 19, 2012 (Item No. 4f) Subject: Vendor Claims Page 19 3/14/2012CITY OF ST LOUIS PARK 6:33:15R55CKSUM LOG23000VO 19Page -Council Check Summary 3/9/2012 -2/25/2012 Vendor AmountBusiness Unit Object 374.53HOUSING REHAB BALANCE SHEET CONTRACTS PAYABLEWESTWOOD HILLS NEIGHBORHOOD AS 374.53 19.55WATER UTILITY G&A GENERAL CUSTOMERSWEYRAUCH, LUKE 19.55 737.78ELECTRICAL SYSTEM MTCE BUILDING MTCE SERVICEWOLNEY ELECTRIC LLC 472.94SSD 3 G&A OTHER CONTRACTUAL SERVICES 108.00MUNICIPAL BLDG BUILDING MTCE SERVICE 1,318.72 317.95INSTRUCTIONAL SKATING LESSONS GENERAL SUPPLIESWRAP CITY GRAPHICS 317.95 365.39WESTWOOD G & A ELECTRIC SERVICEXCEL ENERGY 12,791.79ENTERPRISE G & A ELECTRIC SERVICE 1,567.68GO BONDS-FIRE STATIONS G&A BUILDINGS & STRUCTURES 14,724.86 20.00INSPECTIONS G & A TOWNHOME/CONDO/COOP HOUSINGYEARLEY, BRENDA 20.00 6,986.85FACILITIES MCTE G & A MOTOR FUELSYOCUM OIL CO INC 10,412.95PARK AND RECREATION BALANCE SH INVENTORY 1,597.44BUILDING MAINTENANCE MOTOR FUELS 18,997.24 1,809.61POLICE G & A POLICE EQUIPMENTZEBRA MATS 1,809.61 126.45VEHICLE MAINTENANCE G&A CLEANING/WASTE REMOVAL SUPPLYZEP MFG 126.45 5,251.24PARK AND RECREATION BALANCE SH INVENTORYZIEGLER INC 5,251.24 2,458.50-GO BONDS-FIRE STATIONS BAL S RETAINED PERCENTAGEZINTL INC 49,170.00GO BONDS-FIRE STATIONS G&A BUILDINGS & STRUCTURES 46,711.50 1,072.75ORGANIZED REC G & A PRINTING & PUBLISHINGZIP PRINTING City Council Meeting of March 19, 2012 (Item No. 4f) Subject: Vendor Claims Page 20 3/14/2012CITY OF ST LOUIS PARK 6:33:15R55CKSUM LOG23000VO 20Page -Council Check Summary 3/9/2012 -2/25/2012 Vendor AmountBusiness Unit Object 269.45SEWER UTILITY G&A GENERAL SUPPLIES 1,342.20 Report Totals 1,346,086.34 City Council Meeting of March 19, 2012 (Item No. 4f) Subject: Vendor Claims Page 21 Meeting Date: March 19, 2012 Agenda Item #: 4g OFFICIAL MINUTES PLANNING COMMISSION ST. LOUIS PARK, MINNESOTA FEBRUARY 1, 2012 – 6:00 p.m. COUNCIL CHAMBERS MEMBERS PRESENT: Lynne Carper, Claudia Johnston-Madison, Robert Kramer, Richard Person, Carl Robertson, Larry Shapiro MEMBERS ABSENT: Dennis Morris, Richard Person STAFF PRESENT: Adam Fulton, Meg McMonigal, Gary Morrison, Nancy Sells 1. Call to Order – Roll Call 2. Approval of Minutes of January 18, 2012 Commissioner Robertson moved approval of the minutes of January 18, 2012 . Commissioner Johnston-Madison seconded the motion, and the motion passed on a vote of 4-0-1 (Shapiro abstained). 3. Public Hearings A. Preliminary and Final Plat – Minnetonka Terrace Location: 3000 State Highway 100 Applicant: Bar-ett Investment Company, LLP Case No.: 11-35-S Gary Morrison, Assistant Zoning Administrator, presented the staff report. He explained that the proposed plat would not subdivide or alter the parcel in any way. It would convert the property from an unplatted parcel, described by metes and bounds, to a platted parcel. Chair Kramer asked why the applicant was making the request at this time. Mr. Morrison responded that the property is being refinanced and as a result of the refinancing, a zoning letter was requested of the city. The city was asked to comment as to whether the property could be conveyed as it was. The property happened to fall into a small exception in the subdivision ordinance that requires it to be platted. Chair Kramer opened the public hearing. As no one was present wishing to speak, the Chair closed the public hearing. City Council Meeting of March 19, 2012 (Item No. 4g) Page 2 Subject: Planning Commission Meeting Minutes of February 1, 2012 Commissioner Johnston-Madison made a motion to recommend approval of the application for preliminary and final plat of Minnetonka Terrace Apartments, subject to conditions included by staff. Commissioner Robertson seconded the motion, and the motion passed on a vote of 5-0. B. Business Park Zoning District Applicant: City of St. Louis Park Case No.: 10-28-ZA Adam Fulton, Planner, presented the staff report. He stated that the action is a request to recommend approval of a new zoning district, not for the rezoning of any parcels. He reviewed the extensive discussions held by the Planning Commission on this subject during 2010 and 2011. Mr. Fulton spoke about retail and service uses that are proposed. Mr. Fulton and Commissioner Robertson discussed why a restaurant or retail would not be located on an upper floor. Chair Kramer opened the public hearing. As no one was present wishing to speak, the Chair closed the public hearing. Commissioner Robertson made a motion to recommend approval of the new Zoning District “BP – Business Park”. Commissioner Carper seconded the motion, and the motion passed on a vote of 5-0. 4. Other Business A. 2011 Annual Housing Programs Report Ms. McMonigal stated that since the Housing Summit, staff has prepared the Housing Programs Report as an overview for the City Council. Chair Kramer would like to know what conclusions can be made from this data. Commissioner Johnston-Madison had questions regarding funding, how the report will be used, and what kind of planning is associated with this. Ms. McMonigal said she will ask Kathy Larsen, Housing Program Coordinator, to prepare a summary and to come to a study session for discussion about the report. Commissioner Carper noted a correction to a sentence which was repeated on page 10, under rental. 5. Communications Ms. McMonigal said that the February 15th meeting will be cancelled. The Housing Programs Report and DORA/landscaping calculations could be agenda items at the next study session. City Council Meeting of March 19, 2012 (Item No. 4g) Page 3 Subject: Planning Commission Meeting Minutes of February 1, 2012 Ms. McMonigal reported on the first meeting of the Beltline LRT Station Area Advisory Committee. C ommissioners Johnston-Madison and Robertson are participants. Meetings will be held on the 4th Wednesday of each month. The Community Recreation Task Force held its first meeting. Commissioner Johnston- Madison is serving on the task force. C ommissioner Johnston-Madison said an article about the work of the task force appeared in the Star Tribune on Feb. 1st. 6. Adjournment The meeting was adjourned at 6:27 p.m. Respectfully submitted, Nancy Sells, Adm. Secretary Meeting Date: March 19, 2012 Agenda Item #: 4h OFFICIAL MINUTES Parks and Recreation Advisory Commission Meeting December 7, 2011 6:30 p.m. – Meeting 1. Call to Order Tom Worthington, Vice Commission member, called the meeting to order at 6:37 p.m. Commission members present: Christina Barberot, Jim Beneke, Sophia Flumerfelt, George Foulkes, George Hagemann, Steve Hallfin, Kirk Hawkinson, and Tom Worthington Commission members absent: None. Staff present: Cindy Walsh, Parks and Recreation Director, Mark Oestreich, Westwood Hills Nature Center Manager, and Stacy Voelker, Administrative Secretary Guests present: Aaron Koski, President Football Association 2. Presentation: Aaron Koski, Football Association President, shared introductions with members and staff. Mr. Koski has been the president of the Football Association for the past two years. The Football Association has been strong for the past 11 years, Mr. Koski indicated. They are expanding this year to include a Flag Football program for younger kids. The tackle football program for grades 3 to 8 had 11 teams. The Association participates with the Lake Minnetonka Association which stresses fundamentals, equity play, and safety. Park and Recreation staff has been very accommodating, Mr. Koski advised. The Association had approximately 240 youth participating in 2011. Flag Football was successful and Association is looking to expand to grades 3 – 5 as it appears to be an opportunity for growth. Mr. Koski also coaches High School football and will continue to work with the High School program. They feel off-season programs would be beneficial and are researching options. Jim Lombardi helped with field rental and is great to work with. Last year field availability was challenging as Walker Field was unavailable. Mr. Koski indicated the Association used Oak Hill Park, which was not ideal, so Mr. Lombardi and Mr. Koski found a solution by using the Junior High field. Mr. Koski feels a turf field will assist in field demands. The Association finished their payments for the shed at Louisiana Oaks Park; thanked the Parks and Recreation Department for the opportunity. The Associations field rental payment is ready, advised Mr. Koski, and are looking forward to a partnership and growing the sport of football in the community. City Council Meeting of March 19, 2012 (Item No. 4h) Page 2 Subject: Parks & Recreation Advisory Commission Meeting Minutes of December 7, 2011 Mr. Foulkes inquired on the charges to play football. Flag Football, currently offered to grades K – 2nd grade but will be expanding to 5th grade in 2012, charges $20 for seven, two-hour sessions. Grade 3 tackle football costs $125 and Grades 4 – 8 charges $225. The fee provides registrants a jersey for participants to keep, insurance, fields, and safety personnel available every game. The Association also provides scholarships, has a new website and online registration available. Girl’s participation in flag football is consistent. Out of 30 registrants, approximately 10 are females. Mr. Koski indicated it appears flag football is very popular for young age children. Mr. Koski would like assistance in promoting both Flag Football and Tackle Football in the Parks and Recreation brochure. The Association utilizes Louisiana Oaks Park, Carlson fields, High School and Junior High fields. Mr. Hallfin and members thanked Mr. Koski and the Football Association for their hard work and volunteering. 3. Approval of Minutes a. October 19, 2011 It was moved by Commission member Hagemann, seconded by Commission member Hallfin to approve the Minutes. Motion passed 8 – 0. 4. New Business a. Elect Officials for 2012 Tom Worthington volunteered to Chair the Commission with George Hagemann as Vice Chair in 2012. It was moved by Commission member Hallfin, seconded by Commission member Hawkinson to approve Mr. Worthington as Chair and Mr. Hagemann as Vice Chair for 2012. Motion passed 8 – 0. b. LRT Station Area Planning and PRAC Participation The design process has begun, Ms. Walsh advised, for two Light Rail stations in St. Louis Park. Ms. Walsh asked for a representative from the Commission to which Mr. Hagemann indicated his interest. Mr. Hagemann indicated the City applied for and received a grant from the Metropolitan Council to assist in funding the planning process. The formal process will begin with exploratory meetings of interested residents, Parks and Recreation Advisory Commission representation and individuals from other various groups. The first step in planning is to City Council Meeting of March 19, 2012 (Item No. 4h) Page 3 Subject: Parks & Recreation Advisory Commission Meeting Minutes of December 7, 2011 learn what logistics are of interest to the public, points of interest, and parking. At this time, funding is unknown. Mr. Worthington recommended Mr. Hagemann continue on forum and advised all ideas or concerns to be shared with Mr. Hagemann. 5. Old Business a. Approve 2012 Annual Calendar and Goals Members discussed 2012 goals, meeting dates, and new start time of 6:30 p.m. It was moved by Commission member Foulkes, seconded by Commission member Hageman to approve the 2012 goals, meeting dates and meeting start time. Motion passed 8 – 0. b. Community Recreation Facility Study Update (Past Tour & Speaker, Jan. 23) Ms. Walsh asked for feedback from the facility tour. Members liked the Chaska facility. People of all ages were in the facility the night of the tour and it was busy. The facility had distinct entrances along with hallways to the specific areas. Mr. Foulkes commented the senior area was full during a different visit with individual’s playing cards, etc. Plus have child care and hosts birthday parties. Members were very impressed with the facility in Chaska. Members commented the Eden Prairie facility felt like an LA Fitness with emphasis toward fitness. Plymouth’s main attraction was their indoor turf facility. The rest of the facility was general. Mr. Worthington feels programming depends on what the city wants. Mr. Hagemann noted most are fee based, yet some have free activities (i.e. walking path, minimal exercise equipment). Ms. Walsh advised similar comments were received from Council. The next phase is to create a task force to review what the community requested. Staff prepared a council report for December 12 and will begin advertising after approved. A variety of people will be sought for the task force, Ms. Walsh indicated. Mr. Hagemann indicated theater group is struggling with space and voiced need for venue. Ms. Walsh advised both schools and Lenox have space for theater. A theater did not come out as a need in the survey. Task force applications will be available next week. Members were advised to contact Ms. Walsh or Ms. Voelker if interested in being part of the Task Force. Also, consider neighbors, friends, etc. that may be interested in the task force. On Monday, January 23 Ellen O’Sullivan will discuss emerging trends as we age in Parks and Recreation at the City Council meeting. Ms. O’Sullivan will then speak at the state City Council Meeting of March 19, 2012 (Item No. 4h) Page 4 Subject: Parks & Recreation Advisory Commission Meeting Minutes of December 7, 2011 associations, Minnesota Recreation and Park Association, event on Tuesday, January 24. Staff will keep members informed of the details as it would be beneficial for Commissioners to attend. During this process, the future needs to be considered to ensure we meet the needs in the next 10-15 years. Several Council members mentioned the benefit of having one facility. The more areas in one location increase the benefit to the community. Also, one facility is more cost effective as it allows sharing of staff, etc. (i.e. Chaska). Ms. Barberot inquired what facilities we have that aren’t being used. Good question that we need to think about. Members were encouraged to contact staff within the week if interested in serving on the Task Force. 6. Staff Reports – Mark Oestreich, Program update Mr. Mark Oestreich, Manager of Westwood Hills Nature Center, indicated their slowest time is after Halloween. During slow times, staff works on exhibits and other items that need attention. In 2011 the Nature Center celebrated their 30 year anniversary with a 300-400 attendee party in June. In the summer of 2011, the Nature Center enlisted in a partnership with the DNR for a photography/video camera camp which was successful. Staff is working on grants to purchase cameras for the nature center. Generally they offer the same programs then add one or two new camps every year. The annual Halloween party went well, great weather and a seamless event, Mr. Oestreich advised. Public School groups declined due to busing costs; private school groups are still strong. Staff brought programs to the Jones-Harrison assisted living facility and was very well received indicated Mr. Oestreich. The Nature Center is participating in the West End event, has a partnership with Creative KidStuff, and are helping at the Rotary “Bundled Up” winter event in January. The non-school and home school programs changed format to now offer same theme monthly. Participation has been great for these programs. Mr. Oestreich indicated the vestibule will be completed in spring with heat and lights. Energy improvements to the facilities continue. This year the 1800 foot-long adjustable boardwalk was completed. The snow is removed around the building by STS; a snowmobile drives on the paths as they are not set up to remove snow on the trails. Mr. Oestreich acknowledged need to groom trails and staff is working on a solution. The landscaping outside the Nature Center is finished. An outside natural habitat area will be created to be used for demonstrations and programming. The trail signs at the Nature Center have been redone with in-house staff, Mr. Oestreich advised. Ms. Barberot expressed gratitude for the programs at the Nature Center. Mr. Worthington inquired of any cultural outreach to which Mr. Oestreich advised none specifically. Ms. Walsh indicated seasonal naturalists visit the playground program annually as part of outreach. The playground program has the largest diversity and receives grants to keep City Council Meeting of March 19, 2012 (Item No. 4h) Page 5 Subject: Parks & Recreation Advisory Commission Meeting Minutes of December 7, 2011 program fee very minimal. Mr. Oestreich works closely with Tree Trust which is a form of outreach. Opportunity partners are higher functioning adults that come once a week to assist with general maintenance in the Nature Center. Mr. Foulkes advised Tree Trust individuals are very proud of their work and feel very comfortable at the Nature Center. The program began in 1976 and has been at the Nature Center annually since inception. Mr. Oestreich has also assisted Tree Trust with mock interviews to help the individuals with skills. Mr. Hagemann inquired on the success of the playground area. Mr. Oestreich advised car break-ins have decreased since the playground area was installed and it’s always full of kids in the summer. The playground is nice for school groups as it gives the kids a place to play while waiting for their bus. Ms. Walsh indicated people have found and enjoyed various amenities at the Nature Center when they come to the playground. The Rotary rock is well used also. Mr. Oestreich indicated a natural playground will be installed to the west of the playground. The natural playground will include five stations with different activities including fort area, build-your-own log cabin out of sticks, water play area, and a mini dock. An Eagle Scout or Tree Trust will install it next year. Mr. Hallfin advised the Children’s First program was hosted at the Nature Center and was great to see four tom turkeys during the event. Members thanked Mr. Oestreich. 7. Other / Future Agenda Items Mr. Worthington notified the Commission of an update on the football stadium/turf field item. A variety of members formed a small group that met regularly. The field is currently used for varsity football, boys and girls soccer, and graduation. It was found the field is used 12 to 15 times or a total of 59 hours per year. It cannot be used more as more usage tears up the field. This field is greatly unused. A turf field will cost approximately 1.2 million and could be used by various sports, off-hours, PSI, and by a variety of associations. It would not be domed so weather would be prohibitive. This item will be on the school board agenda January 9 and hope to vote on Jan. 23. Support from Associations was solicited. Members discussed funding options which include: tax levy (school), funds from sale of Eliot School, and doming the facility for year-round use. At this time a domed facility is not an option due to lack of space Ms. Walsh indicated. Mr. Foulkes inquired who would oversee the facility and scheduling to which Ms. Walsh indicated that has yet to be determined. Mr. Foulkes inquired how it would affect Parks and Recreation. Ms. Walsh indicated either the athletic department or Community Education would oversee the scheduling of the facility. Ms. Barberot inquired on the environmental impact. Mr. Hallfin commented the drainage will have the most expense. Would need a permit from the Minnehaha Creek Watershed District, advised Ms. Walsh. The majority of the cost is the required foundation work which would include a gravel base. The actual replacement of the turf is $400,000. A turf field is less expensive to maintain, advised Ms. Walsh, and requires replacement after 10- 12 years. City Council Meeting of March 19, 2012 (Item No. 4h) Page 6 Subject: Parks & Recreation Advisory Commission Meeting Minutes of December 7, 2011 Mr. Worthington inquired if the Commission would like to propose a motion to support a turf field. The Commission members commented various Associations have expressed the need for additional field space. A turf field would provide additional field opportunities and opens more use to the community. The Commission supports the School District’s ongoing study of a turf field for the community. Mr. Worthington will draft and email a letter of support to the School District. It was moved by Commission member Foulkes, seconded by Commission member Barberot to support a turf field. Motion passed 8 – 0. Ms. Walsh advised the Commission of a new program started by Council recognizing outstanding citizens. Anyone can nominate an Outstanding Citizen at any time. A selection committee will be formed to meet during the year to select outstanding citizens annually. If you would like more information, please contact Ms. Voelker or visit the website. Mr. Hagemann indicated staff has been involved with consultants to find interim changes to trail crossings and a proposal will be presented to Council soon. Potential changes will depend on Council direction. Commission members thanked Ms. Barberot and Mr. Hallfin for their dedication to the Commission. Ms. Barberot thanked members. Mr. Hallfin indicated it has been a pleasure to work with everyone. 8. Adjournment It was moved by Commission member Worthington seconded by Commission member Hallfin to adjourn at 8:45 p.m. The motion passed 8 - 0. Respectfully submitted, Stacy Voelker Stacy Voelker Recording Secretary Meeting Date: March 19, 2012 Agenda Item #: 6a Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Public Hearing and First Reading of Ordinance Amending Ward Boundaries. RECOMMENDED ACTION: Mayor to close public hearing. Motion to approve First Reading of an ordinance amending the St. Louis Park Ordinance Code Section 10-1 establishing ward boundary lines, and to set Second Reading for April 2, 2012. POLICY CONSIDERATION: Does Council agree with the proposed plan for amending ward boundaries and the proposed Resolution establishing precincts and polling places scheduled for consideration on A pril 2, 2012? BACKGROUND: The purpose of redistricting is to ensure equal representation by using the 2010 census population data. On February 21, the Special Redistricting Panel appointed by the MN Supreme Court released the congressional and legislative redistricting plans. St. Louis Park remains in the same US Congressional District 5 and the renumbered Senate District 46. T he legislative boundary within the city remains basically the same with House Districts being renumbered to 46A (northern portion) and 46B (southern portion). Why are we going through this redistricting process? Redistricting occurs after each 10 year census and is the process used to adjust the various elective district boundaries to account for population shifts. C ity governments must redistrict and reestablish precincts after state redistricting. City Charter Section 2.03 requires Council to redetermine ward boundaries after each census; and that the four ward boundaries be adopted by ordinance based on findings that the wards so established are of as near equal size in both population and area as practicable. The City is required to adopt new ward and precinct boundaries by April 3, 2012. At the February 13, 2012 Study Session, Council received a written report to review redistricting information, timelines, authority, and guidelines. At the March 12, 2012 Study Session, Council reviewed and discussed the legislative, ward, and precinct boundary changes that will affect future local elections. Staff presented two proposed redistricting options and it was the consensus of the council to support Option 1 which achieves the closest equal population of the four wards, a reduction of one less precinct, and no neighborhoods would be split between wards. Council reports on redistricting from February 13 and March 12, 2012 can be found on line or may be obtained upon request by contacting the City Clerk. Criteria used for developing the redistricting plan • Follow requirements of State Statute and City Charter • Equal Ward populations staying within the required 5% deviation guideline • Review census information, population data, and census block boundaries • Respect the neighborhood boundaries and minimize division of neighborhoods City Council Meeting of March 19, 2012 (Item No. 6a) Page 2 Subject: Public Hearing First Reading of Ordinance Amending Ward Boundaries • Evaluate existing and potential polling places – locations, accessibility, parking, room size • Identify areas of future population growth • Identify median household income using census tract data • Review past election results REDISTRICTING PLAN - WARD BOUNDARIES Ward Boundary Requirements • Wards must be equal in population as practicable (M.S. 205.84 subd. 1) • Wards must be composed of census blocks and bounded by precinct lines • Wards must be compact and of contiguous territory • Deviation in population in any ward is recommended to be within 5% of the average Redistricting Ward Population Deviation Chart The following information describes the neighborhood changes in each Ward that would occur with the ward boundary changes as proposed in the redistricting plan: • WARD 1 would keep existing neighborhoods of Bronx Park, Birchwood, Lake Forest, Fern Hill, and Sorenson. Triangle neighborhood would be added. B lackstone and Cedarhurst neighborhoods located north of the Burlington Northern RR would move to Ward 4. • WARD 2 would keep existing neighborhoods of Elmwood, Wolfe Park, Minikahda Oaks, Minikahda Vista, Browndale, Brookside, Creekside, Meadowbrook, and Brooklawns. South Oak Hill Park neighborhood would be added and Triangle neighborhood would be moving to Ward 1. • WARD 3 would keep existing neighborhoods of Lenox, Oak Hill, Aquila, Amhurst, Minnehaha, Cobblecrest, and all of Texa Tonka. South Oak Hill neighborhood would move to Ward 2. • WARD 4 would cover all residents north of Burlington Northern RR and would keep existing neighborhoods of Shelard Park, Kilmer, Westdale, Crestview, Westwood Hills, Cedar Manor, Willow Park, Pennsylvania Park, Eliot, and Eliot View. Blackstone and Cedarhurst would be added. The existing northern portion of TexaTonka neighborhood would move to Ward 3 to keep Texa Tonka neighborhood intact. Advantages of Proposed Plan: 1. Ward population well within 5% deviation guidelines 2. Reduction of one less precinct 3. No neighborhoods are split between Wards 4. Ward and Precinct legal descriptions easier to define WARD 2010 census population Average population 2010 census current Ward deviation Proposed Redistricting Plan Ward deviation 1 11,385 11,310 + 0.6% + 0.7% 2 12,068 11,310 + 6.0% + 0.1% 3 11,252 11,310 - 0.5% + 0.6% 4 10,536 11,310 - 7.0% - 1.5% City Council Meeting of March 19, 2012 (Item No. 6a) Page 3 Subject: Public Hearing First Reading of Ordinance Amending Ward Boundaries REDISTRICTING PLAN – PRECINCTS AND POLLING PLACES Precinct Boundary Requirements • All Precinct boundaries must follow a census block line (M.S. 204B.14, subd.6) • Precinct boundaries cannot cross Legislative, Congressional District, or Ward boundaries • No population requirement, can be any size where elections can be administered efficiently • Precinct boundary shape should be compact and contiguous • Polling locations must be located within boundary or within 1 mile of the boundary Staff rated polling place locations to determine the best facilities to accommodate voters. At the March 12 Study Session, council raised questions on polling locations and precinct numbering. Staff determined that Ward 1 precinct numbers for Precincts 1, 2, and 4 could remain the same and were therefore revised. Staff also looked at other possible polling locations for Ward 2 and 3. No other viable locations were found for Ward 3. Slavic Church, 5524 West 41st St. was looked at in Ward 2 and, based on overall accommodations, it was determined that our current location, Aldersgate Church, is a better fit with neighborhoods and provides more parking. If needed, Slavic Church may be a good choice for the future growth expected in Ward 2, as polling locations may be changed each year. Proposed Plan for Ward Precincts and Polling Locations WARD Precinct No. Poll Name and Address Proposed Voters Voter Maximum Capacity 18+ Population Proposed Absentee Voters % 1 1 Beth El Synagogue, 5224 26th St W 2500 3500 2812 20% 2 Peter Hobart, 6500 26th St W 2800 3000 3540 14% 3 City Hall, 5005 Mtka Blvd 1000 2000 1534 15% 4 Central Community Center, 6300 Walker 1000 2000 1206 11% 2 5 Union Church, 3700 Alabama 1200 1500 1408 10% 6 SLP Rec Center, 3700 Monterey Dr 2500 3000 2728 19% 7 Susan Lindgren, 4801 41st St W 2000 2200 2544 14% 8 Aldersgate Church, 3801 Wooddale 2200 2800 2540 10% 3 9 Prince of Peace Church, 8115 Hwy 7 2000 2500 2253 20% 10 Lenox Community Center, 6715 Minnetonka Blvd 1700 2000 2151 10% 11 St. Louis Park Sr. High, 6425 33rd St W 1400 1500 1621 12% 12 Aquila Primary Center, 8500 31st St W 2500 2500 3292 15% 4 13 Westwood Church, 9001 Cedar Lake Rd 1800 2000 2126 11% 14 Park Assembly Church, 1615 Texas Ave 3000 3500 3115 15% 15 Peace Presbyterian Church, 7624 Cedar Lake Rd 1800 2500 2351 7% 16 Sabes Jewish Community Center, 4330 Cedar Lake Rd 1300 2000 1650 20% TOTAL 30,700* 38,500 36,871 *Current Citywide TOTAL Registered Voters 27,986 City Council Meeting of March 19, 2012 (Item No. 6a) Page 4 Subject: Public Hearing First Reading of Ordinance Amending Ward Boundaries Redistricting 2012 Calendar Next Steps April 2 City Council Meeting Second Reading Ordinance adoption of Ward boundaries and Resolution adopting Precincts (effective August 14, 2012) April 3 Redistricting Plan submitted to County and Secretary of State April 13 Address changes due to County for updating in State Voter Registration System May 3 City publishes new boundaries, communication with residents through Park Perspective, city website, press and Cable TV etc. June 19 Notice of new boundaries posted in clerk’s office (56 days before Primary) July 20 County mails notice of voting precincts to all registered voters August 14 Primary Election November 6 Presidential General Election FINANCIAL OR BUDGET CONSIDERATION: A slight reduction in the election budget could occur with one less precinct saving approx. $4,000 in a Federal Election year due to expenses for less equipment, less election judges, less staff time, supplies, etc. Expenses related to citywide registered voter mailing notification will be covered by Hennepin County. VISION CONSIDERATION: Not applicable Attachments: Proposed Ordinance amending Ward boundaries Proposed Resolution establishing Precincts MAPS: Current Wards and Precincts Redistricting Plan Wards and Precincts Ward Map with Neighborhoods Prepared by: Nancy Stroth, City Clerk Reviewed by: Nancy Deno, Deputy City Manager/HR Director Approved by: Tom Harmening, City Manager City Council Meeting of March 19, 2012 (Item No. 6a) Page 5 Subject: Public Hearing First Reading of Ordinance Amending Ward Boundaries ORDINANCE NO. ____-12 AN ORDINANCE AMENDING CHAPTER 10: ELECTIONS ESTABLISHING WARD BOUNDARIES FOLLOWING THE 2010 U.S. CENSUS THE CITY OF ST. LOUIS PARK DOES ORDAIN: SECTION 1. Pursuant to the provisions of Section 2.03 of the City Charter of the City of St. Louis Park, the four ward boundaries are hereby established and the St. Louis Park Ordinance Code Section 10-1 is hereby amended to read as follows: Sec. 10-1. Ward lines established. Ward lines of the city are hereby determined, and the city is divided into four separate wards, as follows: (1) Ward No. 1. Ward No. 1 is as follows: Beginning at the intersection of Louisiana Ave. S. and the Burlington Northern Railroad tracks, south along Louisiana Ave. S. to Minnetonka Boulevard, east along Minnetonka Boulevard to the Soo Line Railroad tracks, south along the Soo Line Railroad tracks to State Hwy. 7, north/east along State Hwy. 7 to State Hwy. 100, south along State Hwy. 100 to the Southwest Transit Corridor tracks, north/east along the Southwest Transit Corridor tracks to the eastern city limit, north along the eastern city limit to the Burlington Northern Railroad tracks, south/west along the Burlington Northern Railroad tracks to the point of beginning. (2) Ward No. 2. Ward No. 2 is described as follows: Beginning at the intersection of State Hwy. 7 a nd the southern city limit, following south and east along the southern city limit to the eastern city limit, north along the eastern city limit the Southwest Transit Corridor tracks, south/west along the Southwest Transit Corridor tracks to State Hwy. 100, north along State Hwy. 100 to State Hwy. 7, south/west along State Hwy. 7 to the point of beginning. (3) Ward No. 3. Ward No. 3 is described as follows: Beginning at the intersection of the Burlington Northern Railroad tracks and the western city limit, south along the western city limit to the southern city limit, east along the southern city limit to State Hwy. 7, east along State Hwy. 7 to the Soo Line Railroad tracks, north along the Soo Line Railroad tracks to Minnetonka Boulevard, west along Minnetonka Boulevard to Louisiana Ave. S., north along Louisiana Ave. S. to the Burlington Northern Railroad tracks, south/west along the Burlington Northern Railroad tracks to the point of beginning. (4) Ward No. 4. Ward No. 4 is described as follows: Beginning at the intersection of the northern and western city limits, south along the western city limit to the Burlington Northern Railroad tracks, east along the Burlington Northern Railroad tracks to the eastern city limit, north along the eastern city limit to the northern city limit, west/north along the northern city limit to the point of beginning. City Council Meeting of March 19, 2012 (Item No. 6a) Page 6 Subject: Public Hearing First Reading of Ordinance Amending Ward Boundaries SECTION 2. The Ward boundaries described above shall be effective for the conduct of the August 14, 2012 election. Public Hearing First Reading March 19, 2012 Second Reading April 2, 2012 Date of Publication April 12, 2012 Date Ordinance takes effect August 14, 2012 Reviewed for Administration: Adopted by the City Council April 2, 2012 City Manager Mayor Attest: Approved as to Form and Execution: City Clerk City Attorney City Council Meeting of March 19, 2012 (Item No. 6a) Page 7 Subject: Public Hearing First Reading of Ordinance Amending Ward Boundaries PROPOSED RESOLUTION NO. 12-____ A RESOLUTION ESTABLISHING PRECINCT BOUNDARIES FOLLOWING THE 2010 U.S. CENSUS, LEGISLATIVE REDISTRICTING AMENDING RESOLUTION NO. 02-041 BE IT RESOLVED by the City Council of the City of St. Louis Park, Minnesota, that the precinct boundaries and polling locations for the City of St. Louis Park are hereby amended and established as follows: WARD ONE Precinct 1 - Beth El Synagogue, 5224 26th Street West Beginning at the intersection of State Hwy. 100 and the Burlington Northern Railroad tracks, south along State Hwy. 100 to Minnetonka Boulevard, east along Minnetonka Boulevard to the eastern city limit, north along the eastern city limit to the Burlington Northern Railroad tracks, south/west along the Burlington Northern Railroad tracks to the point of beginning. Precinct 2 - Peter Hobart Elementary School, 6500 26th Street West Beginning at the intersection of Louisiana Ave. S. and the Burlington Northern Railroad tracks, south along Louisiana Ave. S. to Minnetonka Boulevard, east along Minnetonka Boulevard to State Hwy. 100, north along State Hwy. 100 to the Burlington Northern Railroad tracks, south/west along the Burlington Northern Railroad tracks to the point of beginning. Precinct 3 - St. Louis Park City Hall, 5005 Minnetonka Boulevard Beginning at the intersection of State Hwy. 100 and Minnetonka Boulevard, south along State Hwy. 100 to the Southwest Transit Corridor tracks, north/east along the Southwest Transit Corridor tracks to the eastern city limit, north along the eastern city limit to Minnetonka Boulevard, west along Minnetonka Boulevard to the point of beginning. Precinct 4 - Central Community Center, 6425 33rd Street West Beginning at the intersection of Minnetonka Boulevard and the Soo Line Railroad tracks, south along the Soo Line Railroad tracks to State Hwy. 7, north/east along State Hwy. 7 to State Hwy. 100, no rth along State Hwy. 100 t o Minnetonka Boulevard, west along Minnetonka Boulevard to the point of beginning. WARD TWO Precinct 5 - Union Church, 3700 Alabama Avenue South Beginning at the intersection of State Hwy. 7 and the Soo Line Railroad tracks, south along the Soo Line Railroad tracks to Oxford St., east along Oxford St. to Dakota Ave. S., south along Dakota Ave. S. to Goodrich Ave., east along Goodrich Ave. to Colorado Ave. S., south along Colorado Ave. S. to the Soo Line Railroad tracks, south/east along the Soo Line Railroad tracks to Excelsior Boulevard, north/east along Excelsior Boulevard to State Hwy. 100, north along State Hwy. 100 to State Hwy. 7, south/west along State Hwy. 7 to the point of beginning. City Council Meeting of March 19, 2012 (Item No. 6a) Page 8 Subject: Public Hearing First Reading of Ordinance Amending Ward Boundaries WARD TWO (continued) Precinct 6 - St. Louis Park Recreation Center, 3700 Monterey Drive Beginning at the intersection of the Southwest Transit Corridor tracks and State Hwy. 100, south along State Hwy. 100 to Excelsior Boulevard, north/east along Excelsior Boulevard to the eastern city limit, north along the eastern city limit to the Southwest Transit Corridor tracks, south/west along the Southwest Transit Corridor tracks to the point of beginning. Precinct 7 - Susan Lindgren Intermediate Center, 4801 41st Street West Beginning at the intersection of Excelsior Boulevard and State Hwy. 100, south along State Hwy. 100 to the southern city limit, east along the southern city limit to the eastern city limit, north along the eastern city limit to Excelsior Boulevard, south/west along Excelsior Boulevard to the point of beginning. Precinct 8 - Aldersgate Methodist Church, 3801 Wooddale Avenue South Beginning at the intersection of State Hwy. 7 and the southern city limit, following south and east along the southern city limit to State Hwy. 100, north along State Hwy. 100 to Excelsior Boulevard, south/west along Excelsior Boulevard to the Soo Line Railroad tracks, north/west along the Sioux Line Railroad tracks to Colorado Ave. S., north along Colorado Ave. S. to Goodrich Ave., west along Goodrich Ave. to Dakota Ave. S., north along Dakota Ave. S. to Oxford St., west along Oxford St. to the Soo Line Railroad tracks, north /west along the Soo Line Railroad tracks to State Hwy 7, west along State Hwy. 7 to the point of beginning. WARD THREE Precinct 9 - Prince of Peace Lutheran Church, 8115 State Hwy 7 Beginning at the intersection of Minnehaha Creek and the western city limit, south along the western city limit to the southern city limit, east along the southern city limit to State Hwy. 7, east along State Hwy. 7 to Texas Ave. S., north along Texas Ave. S. to 33rd St. W., west along 33rd St. W. to Cedar Lake Trail Extension, south along Cedar Lake Trail Extension to 34th St. W., west along 34th St. W. to its intersection with Minnehaha Creek, west along Minnehaha Creek to the point of beginning. Precinct 10 - Lenox Community Center, 6715 Minnetonka Boulevard Beginning at the intersection of Minnetonka Boulevard and Rhode Island Ave. S., south along Rhode Island Ave. S. to 31st St. W., west along 31st St. W. to Texas Ave. S., south along Texas Ave. S. to State Hwy. 7, e ast along State Hwy. 7 t o Louisiana Ave. S., north along Louisiana Ave. S. to Minnetonka Boulevard, west along Minnetonka Boulevard to the point of beginning. Precinct 11 - St. Louis Park Senior High School, 6425 33rd Street West Beginning at the intersection of Minnetonka Boulevard and Louisiana Ave. S., south along Louisiana Ave. S. to State Hwy. 7, east along State Hwy. 7 to the Soo Line Railroad tracks, north along the Soo Line Railroad tracks to Minnetonka Boulevard, west along Minnetonka Boulevard to the point of beginning. City Council Meeting of March 19, 2012 (Item No. 6a) Page 9 Subject: Public Hearing First Reading of Ordinance Amending Ward Boundaries WARD THREE (continued) Precinct 12 - Aquila Elementary Center, 8500 31st Street West Beginning at the intersection of the Burlington Northern Railroad tracks and the western city limit, south along the western city limit to Minnehaha Creek, east along Minnehaha Creek to 34th St. W., east along 34th St. W. to Cedar Lake Trail Extension, north along Cedar Lake Trail Extension to 33rd St. W., east along 33rd St. W. to Texas Ave. S., north along Texas Ave. S. to 31st St. W., east along 31st St. W. to Rhode Island Ave. S., north along Rhode Island Ave. S. to Minnetonka Boulevard, east along Minnetonka Boulevard to Louisiana Ave. S., north along Louisiana Ave. S. to the Burlington Northern Railroad tracks, south/west along the Burlington Northern Railroad tracks to the point of beginning. WARD FOUR Precinct 13 - Westwood Lutheran Church, 9001 Cedar Lake Road Beginning at the intersection of the northern and western city limits, south along the western city limit to the Burlington Northern Railroad tracks, east along the Burlington Northern Railroad tracks to the census block line which runs north and south along the eastern shore of Hannon Lake (9019 Cedar Lake Road), north along that census block line to Cedar Lake Road, west along Cedar Lake Road to Flag Ave. S., north along Flag Ave. S. to 18th St. W., west along 18th St. W. to Hillsboro Ave. S., north along Hillsboro Ave. S. to its intersection with 14th Ave. W., east along 14th Ave. W. to its intersection with Flag Ave. S., north along Flag Ave. S. to the northern city limit, west and north along the northern city limit to the point of beginning. Precinct 14 - Park Assembly Church, 1615 Texas Avenue South Beginning at the intersection of the northern city limit and Flag Ave. S., south along Flag Ave. S. to 14th St. W., west along 14th St. W. to Hillsboro Ave. S., south along Hillsboro Ave. S. to 18th St. W., east along 18th St. W. to Flag Ave. S., south along Flag Ave. S. to Cedar Lake Road, east along Cedar Lake Road to the census block line which runs north and south along the eastern shore of Hannon Lake (9019 Cedar Lake Road), south along that census block line to the Burlington Northern Railroad tracks, north/west along the Burlington Northern Railroad tracks to Louisiana Ave. S., north along Louisiana Ave. S. to Franklin Ave. W., west along Franklin Ave. W. to Pennsylvania Ave. S., north along Pennsylvania Ave. S. to 14th St. W., west along 14th St. W. to Texas Ave. S., north along Texas Ave. S. to the northern city limit, west along the northern city limit to the point of beginning. Precinct 15 - Peace Presbyterian Church, 7624 Cedar Lake Road Beginning at the intersection of the northern city limit and Texas Ave. S., south along Texas Ave. S. to 14th St. W., east along 14th St. W. to Pennsylvania Ave. S., south along Pennsylvania Ave. S. to Franklin Ave. W., east along Franklin Ave. W. to Louisiana Ave. S., south along Louisiana Ave. S. to Cedar Lake Road, north/east along Cedar Lake Road to the Soo Line Railroad tracks, north along the Soo Line Railroad tracks to the northern city limit, west along the northern city limit to the point of beginning. City Council Meeting of March 19, 2012 (Item No. 6a) Page 10 Subject: Public Hearing First Reading of Ordinance Amending Ward Boundaries WARD FOUR (continued) Precinct 16 - Sabes Jewish Community Center, 4330 Cedar Lake Road Beginning at the intersection of the northern city limit and the Soo Line Railroad tracks, south along the Soo Line Railroad tracks to Cedar Lake Road, west along Cedar Lake Road to Louisiana Ave. S., south along Louisiana Ave. S. to the Burlington Northern Railroad tracks, east along the Burlington Northern Railroad tracks to the eastern city limit, north along the eastern city limit to the northern city limit, west and north along the northern city limit to the point of beginning. BE IT FURTHER RESOLVED that the precinct boundaries shall be effective for the conduct of the August 14, 2012 election. Reviewed for Administration: Adopted by the City Council April 2, 2012 City Manager Mayor Attest: City Clerk Current Wards and Precincts Current Wards and Precincts Map Ward Council Member Residence Census Blocks Precincts Ward/Population/Deviation 1 - 11,385 (+0.6%) 2 - 12,068 (+6.0%) 3 - 11,252 (-0.5%) 4 - 10,536 (-7.0%) 0 0.5 1 Miles Ward 1 Ward 4 Ward 3 Ward 2 City Council Meeting of March 19, 2012 (Item No. 6a) Subject: Public Hearing First Reading of Ordinance Amending Ward Boundaries Page 11 City Council Meeting of March 19, 2012 (Item No. 6a) Subject: Public Hearing First Reading of Ordinance Amending Ward Boundaries Page 12 ShelardPark KilmerPond Blackstone Westdale WestwoodHills Eliot PennsylvaniaPark Crestview Cedarhurst LakeForestEliotViewWillowPark BirchwoodCedarManorBronxPark FernHillTexaTonka Cobblecrest Lenox SorensenOak Hill Aquila Triangle WolfePark Minnehaha Amhurst MinikahdaOaks Elmwood MinikahdaVista SouthOak Hill BrooklawnsMeadowbrook Browndale Brookside Creekside Ward Map with Neighborhoods Ward Map with Neighborhoods Map Ward 1 2 3 4 Neighborhoods City Council Meeting of March 19, 2012 (Item No. 6a) Subject: Public Hearing First Reading of Ordinance Amending Ward Boundaries Page 13 Meeting Date: March 19, 2012 Agenda Item #: 8a Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Holy Family Academy Expansion - Preliminary/Final Plat and Conditional Use Permit. RECOMMENDED ACTION: • Motion to Adopt Resolution approving the Preliminary and Final Plat of Holy Family Addition, subject to conditions recommended by staff. • Motion to Adopt Resolution approving a Conditional Use Permit, to expand the existing Educational Facility land use and to import approximately 1,600 cubic yards of material, subject to conditions included by staff. POLICY CONSIDERATION: Is the proposed expansion of the Holy Family Academy consistent with the zoning and subdivision ordinance and the Comprehensive Plan? Does the City Council wish to approve the applications made by Holy Family Academy? BACKGROUND: Comprehensive Plan: Low Density Residential/Civic Zoning: R-2 Single Family Residential Description of Request: Requested is a Preliminary and Final Plat to combine seven previously platted lots and one unplatted parcel into one platted lot to be called Lot 1, Block 1 of Holy Family Addition. Also requested is a Conditional Use Permit (CUP) to expand the existing Educational Facility land use to include an additional four properties, and to relocate existing play areas. The CUP also includes a request to import approximately 1,600 cubic yards of material. The material will be used to establish a finished grade for the entire site, which includes filling in the basements of the four homes that will be removed as a result of the expansion. Background: Holy Family Academy (HFA) opened in 1958, and operated since then with the existing facilities and property. It was closed in 1991 due to decreasing enrollment, but was reopened in 1999 due to increased demand. Since re-opening, the existing building was updated and enrollment consistently increases each year. As a result of increased demand, the HFA is pursuing an expansion to the school building and property. The expansion will take place in two phases. Phase 1 is the subject of the current platting and CUP applications. It consists of removing four existing homes and consolidating the properties with the existing school property. Improvements at the site will be limited to site grading and relocation of the existing play areas. As noted above, the CUP is required to increase the existing Educational Facility land use to include the four residential properties, and to haul in up to 1,600 cubic yards of material to fill the holes resulting from the removal of the homes and to establish a flat final grade. City Council Meeting of March 19, 2012 (Item No. 8a) Page 2 Subject: Holy Family Academy Expansion - Preliminary/Final Plat and Conditional Use Permit Demolition permits are required from the City prior to the removal of the homes. The demolition permits are administrative, and HFA can apply for these permits at any time. City Council approval is not required to remove the homes. Phase 2 will consist of an expansion of the existing building and parking areas. HFA has not finalized the expansion plans, but a concept of what the site may look like is included with this report for illustrative purposes. (See attachments.) A time-line for phase 2 has not been finalized, but they are hoping to proceed within 3-5 years. Location: The subject property is located on the south side of Lake Street West between Alabama Avenue South and Zarthan Avenue South. It is fully within the Sorensen Neighborhood. The Holy Family Catholic Church is located directly north of the HFA, on the north side of Lake Street West. Public Process: The HFA has been working closely with the neighborhood to develop the current plans. The neighborhood formed an advocacy team to work closely and directly with HFA. This team consists of representatives from the neighborhood that live in close proximity to the school. HFA held two neighborhood meetings prior to submitting the subdivision and CUP applications. These meetings were held on February 2 and 4, 2012. Attached to this report is a summary HFA put together of answers given to questions asked at the open houses. This letter was delivered to the neighborhood and interested persons shortly after the open houses. Lot Combination Analysis The plat will consolidate one unplatted parcel and seven previously platted lots into one lot, and dedicate the necessary right-of-way for the adjacent streets. Three of the previously platted lots are part of the existing school property. The remaining four lots are improved with single family homes. The table below compares the details and dimensions of the existing and proposed conditions. The Zoning Ordinance does not permit the four homes and school building to exist on one parcel, therefore, the existing four homes will have to be removed before the city will release the plat. The proposed combination meets the general conditions of the Zoning and Subdivision Ordinances. City Council Meeting of March 19, 2012 (Item No. 8a) Page 3 Subject: Holy Family Academy Expansion - Preliminary/Final Plat and Conditional Use Permit Street Dedication: The existing north half of the HFA property is unplatted, and the property line runs to the middle of Lake Street and Alabama Avenue. The City has easements for road purposes over this property (highlighted in yellow). The plat will formally dedicate these easement areas to the City to be held as road right-of-way. Park Dedication / Trail dedication: Park and Trail dedication does not apply because it is not a “subdivision” and new lots are not being created. Sidewalk: Since the plat is not a “subdivision”, it is not subject to the design standards enumerated in the Subdivision Ordinance. This means the design standard requirement for sidewalks along the public right-of-way abutting the parcel does not apply to this plat. A sidewalk already exists along the north property line (Lake Street), but not along the east property line (Zarthan Avenue). A sidewalk does not exist along the west property line (Alabama Avenue), but a sidewalk is planned for phase 2, when the school addition is constructed. Drainage and Utility Easements: The final plat shows all required drainage and utility easements. Recording of Plat: Existing City Code does not allow a single parcel to contain multiple uses such as a school and several single family homes. Therefore, the four single family homes will have to be removed before the City can sign and release the plat for recording. HFA is planning on beginning the removal of the homes in May of 2012, and completing the removal by the end of June. Removal of the homes will be done in phases, beginning with organizations such as Habitat for Humanity removing any portions of the homes that can be re-used elsewhere. After all re-useable portions of the homes have been removed, then demolition will be completed, and the debris, including the basements, will be removed to appropriate landfills. Property Valuation: Holy Family began purchasing the four single family homes in 2004. Even though they are owned by Holy Family, they are still valued and taxed as single family homes because Holy Family did not use them for a tax-exempt purpose, the homes were rented as single family homes. The properties will, however, be valued as tax-exempt after the homes are removed, and the properties are combined with the existing HFA property. Lot Size Address Existing Land Use Single Family Holy Family Combined Lot Unplatted Parcel 5925 Lake St Holy Family Academy --- 34,350 sf Lot 1 5925 Lake St Holy Family Academy --- 8,260 sf Lot 2 5925 Lake St Holy Family Academy --- 7,260 sf Lot 3 3309 Alabama Single Family Home 9,084 sf --- Lot 13 3304 Zarthan Single Family Home 6,350 sf --- Lot 14 3300 Zarthan Single Family Home 6,350 sf --- Lot 15 3266 Zarthan Single Family Home 6,509 sf --- Lot 16 5925 Lake St Holy Family Academy --- 6,477 sf 27,393 sf 50,897 sf 78,290 sf City Council Meeting of March 19, 2012 (Item No. 8a) Page 4 Subject: Holy Family Academy Expansion - Preliminary/Final Plat and Conditional Use Permit Conditional Use Permit Analysis: Expansion of Holy Family Academy: A CUP is required to expand the HFA Educational Facility land use to additional properties currently occupied by single family homes. The HFA currently occupies approximately 50,897 square feet of area, and is proposed to expand to 78,290 square feet. • Facility Improvements: The CUP request includes minimal facility improvements. As shown on the attached site plan, HFA is proposing to relocate the basketball court and play equipment to the south. City Code requires these play areas to be located at least 25 feet from any residential property, and the proposal meets this requirement. The fenced in grade school play area is proposed to be located 25 feet from the residential property to the south, and the basketball court will be located approximately 70 feet away. These play areas are considered to be temporary, and will be displaced by phase 2. The basketball court will be incorporated into the gymnasium addition, and the grade school play area will be relocated to another section of the property. The existing buildings (school and rectory) will not be altered as a result of this request. • Lighting: HFA is not proposing to add additional lighting at this time. Lighting will be added as part of the phase 2 improvements, and will be evaluated at that time. • Screening: HFA is proposing to locate a six foot tall privacy fence along the south property line, adjacent to the single family homes located on Alabama Avenue and Zarthan Avenue. This fence would extend from the right-of-way at Alabama Avenue to the right-of-way along Zarthan Avenue. Both homes located next to the fence have a driveway located alongside the proposed fence. This may pose a visibility hazard at the sidewalk and street as vehicles back out of the driveway. Therefore, staff is proposing that the fence terminate five feet prior to the right-of-way, and that the height be reduced to 3.5 feet adjacent to the front yards. The remaining sections of fence located adjacent to the sides of the homes and the back yards will be six feet in height. The phase 2 concept plan shows a parking lot located along the south property line. If HFA proceeds with that plan, then additional screening consisting of trees and shrubs will have to be located along the south property line. HFA is working with adjacent property owners to finalize the tree species and exact placement. City Council Meeting of March 19, 2012 (Item No. 8a) Page 5 Subject: Holy Family Academy Expansion - Preliminary/Final Plat and Conditional Use Permit Grading and Fill Analysis: A CUP is required to haul more than 400 cubic yards of material onto the site. HFA is proposing to haul in approximately 1,600 cubic yards. • Removal of Existing Homes: HFA owns four existing homes south of the school property. They propose to remove the four homes, import clean material to fill in the holes left by the removal of the homes, and re- grade the properties. • Truck Routes: A plan showing the route trucks will take to enter and exit the property is attached to this report as an exhibit. The plan shows trucks using Lake Street to get to and from the property. It also shows that they will enter the property from Zarthan Avenue and exit at Alabama Avenue. This route is the most direct route to the property, and provides for the least amount of disruption to traffic and the residential neighborhood as reasonably possible. • Construction Hours: City Code allows construction activities to occur between the hours of 7 am and 10 pm, Monday to Friday, and between 9 am and 10 pm on Saturday, Sunday and Holidays. These hours can be modified through the CUP. • Utilities: All utilities servicing the four homes will be removed. Power lines along the rear property lines will be removed, and underground sewer and water utilities will be removed up to the main lines. • Topography & Shape: The property grade changes approximately 10 feet from Zarthan Avenue down to Alabama Avenue. The grading plan proposes to change the grade to create a flatter area to accommodate a green play area and a basketball court by increasing the slope at Zarthan down to the proposed grade. • Stormwater: Concern was expressed by the neighborhood that the storm water runoff will be directed at the neighboring single family homes. The City Engineering Department reviewed the proposed plan and concluded that the existing grade currently slopes to these homes, however, some water may be redirected to streets by existing driveways or water may be obstructed by fences, gardens, homes, garages and other structures. While the plan will remove these existing impediments, and create an unobstructed slope toward the neighboring homes, the slope, however, will be substantially flatter than existing grades. Also, the removal of four homes, driveways and garages, will result in a finished surface with substantially less impervious surface, allowing more water to infiltrate. Therefore, runoff from the property should be less than what was experienced in the past. The Engineering Department, however, is recommending an additional step to redirect water away from the single family homes by including a swale along the south property line. This swale will prevent water from flowing to the neighboring properties by creating additional opportunities for infiltration, and redirecting water flow to Alabama Avenue. City Council Meeting of March 19, 2012 (Item No. 8a) Page 6 Subject: Holy Family Academy Expansion - Preliminary/Final Plat and Conditional Use Permit The swale is a temporary measure, intended only for phase 1. Staff is not anticipating additional runoff created from the site, therefore, the additional green area and swale will be sufficient for the proposed improvements. Phase 2, however, will include substantially more impervious surface resulting from the building and parking lot expansion. As a result, HFA is anticipating the need for underground stormwater retention that will capture the stormwater, hold it, and release it at a controlled rate directly into the existing stormwater lines along Alabama Avenue and Zarthan Avenue. This stormwater plan will be reviewed when phase 2 is proposed. • Street Access: The parking lot will not be altered during phase 1, so the existing driveways will remain where they are today. • Tree Replacement & Landscaping: Tree Replacement: HFA identified trees on the site totaling 288 caliper inches. Of those trees, they intend to remove 134 caliper inches of trees. This ratio requires HFA to plant trees totaling 53 caliper inches, which equals approximately 18 trees. Tree Removal Summary Caliper Inches Existing on the site. 288 To be removed. 134 Required to be planted. 53 General Landscaping: The general landscaping regulations requires a minimum of 25 trees on the site. There are seven trees along Lake Street that will not be affected by either phase 1 or phase 2, so they can be counted toward the minimum requirement. This means that the required minimum number of trees for the general landscaping requirement is 18, which is equal to the minimum tree replacement requirement. The number of trees required to be planted is the greater of either the tree replacement or the general landscaping requirement. In this case, they both come to 18 trees, so HFA will have to plant at least 18 trees on the site. Phasing of Landscaping: HFA is proposing to plant 11 trees in phase 1 and the remaining balance (approximately eight trees) in phase 2. Allowing some of the trees to be planted in phase 2 would prevent the relocation or destruction of these trees if they were all planted in phase 1. Staff is requesting that they plant two additional trees along Lake Street, near the Zarthan Intersection. There is currently a row of trees extending along the Lake Street frontage, except in this area. These two trees will fill in that gap. In phase 1, HFA proposes to plant 11 maple and spruce trees along the south property line to meet the screening requirements. They are also showing a row of arborvitae along Alabama Avenue to screen the play area. The arborvitae is included for additional screening, and does not count toward the tree replacement requirement. City Council Meeting of March 19, 2012 (Item No. 8a) Page 7 Subject: Holy Family Academy Expansion - Preliminary/Final Plat and Conditional Use Permit The remaining trees to be planted in phase 2 would be planted around the perimeter of the school addition, and in landscaped islands located in the new parking lot. With the exception of the trees they are proposing to plant as screening along the south property line, and the two trees along Lake Street, there are no other locations to plant a tree without having to remove it during phase 2. Therefore, staff is proposing to allow the remaining trees to be planted with phase 2, and that a financial guarantee be submitted to the City to guarantee that these trees get planted. • Minnehaha Creek Watershed District: Additional permits from the Minnehaha Creek Watershed District will be required prior to beginning construction on the site. Summary: The preliminary and final plat meets the requirements of City Code. The phase 1 of the Holy Family expansion is reasonable in size, and meets City Code. Planning Commission Action: The Planning Commission conducted the public hearing on March 7, 2012. Comments were submitted in support of the project, and expressing appreciation of the neighborhood process HFA conducted over the past four years. The Planning Commission voted (3-0-1) to recommend approval of the Holy Family Addition Preliminary/Final Plat and the Conditional Use Permit to expand the Holy Family Educational Facility land use and to import approximately 1,600 cubic yards of material with conditions as recommended by staff, and with the following additional conditions: 1. A qualified and licensed traffic director shall be used to direct traffic if hauling occurs during school hours. 2. The homes shall be secured at all times during the demolition process. Additional security shall be utilized to keep people off the property and prevent vandalism. A copy of the unofficial minutes is attached to the report for your review. Attachments: Draft Resolutions Excerpt of Unofficial Planning Commission Minutes Holy Family Questions and Answers Preliminary Plat Final Plat Site Plan and Related Documents Phase 2 Concept Plan Prepared by: Gary Morrison, Assistant Zoning Administrator Reviewed by: Meg McMonigal, Planning and Zoning Supervisor Approved by: Tom Harmening, City Manager City Council Meeting of March 19, 2012 (Item No. 8a) Page 8 Subject: Holy Family Academy Expansion - Preliminary/Final Plat and Conditional Use Permit RESOLUTION NO. 12 - ____ RESOLUTION GIVING APPROVAL FOR PRELIMINARY AND FINAL PLAT OF HOLY FAMILY ADDITION BE IT RESOLVED BY the City Council of St. Louis Park: Findings 1. Holy Family Academy, owner and subdivider of the land proposed to be platted as Holy Family Addition has submitted an application for approval of preliminary and final plat of said subdivision in the manner required for platting of land under the St. Louis Park Ordinance Code, and all proceedings have been duly had thereunder. 2. The proposed preliminary and final plat has been found to be in all respects consistent with the City Plan and the regulations and requirements of the laws of the State of Minnesota and the ordinances of the City of St. Louis Park. 3. The proposed plat is situated upon the following described lands in Hennepin County, Minnesota, to-wit: Lots 1, 2, and 16, Block 2, WESTLAKE PARK. AND That part of Government Lots 3 and 4, Section 16, Township 117, Range 21 West of the 5th Principal Meridian, described as: Commencing 445.632 feet North of the Southwest corner of Lot 3; thence East 1564.2 feet; thence North 452.05 feet to the actual point of beginning of the land to be hereinafter described; thence West parallel with the South line of said Lot 3 to the center line of Lake Street as now laid out and traveled; thence Northeasterly along the center line of said Lake Street to a point 1564.2 feet East of the West line of Lot 3 in Said Section 16; thence South 331 feet to the point of beginning. AND Lot 3, Block 2 ,WESTLAKE PARK. AND Lot 13, Block 2, WESTLAKE PARK. AND Lot 14, Block 2, WESTLAKE PARK. AND Lot 15, Block 2, WEST LAKE PARK. Conclusion 1. The proposed preliminary and final plat of Holy Family Addition is hereby approved and accepted by the City as being in accord and conformity with all ordinances, City plans and regulations of the City of St. Louis Park and the laws of the State of Minnesota, provided, however, that this approval is made subject to the opinion of the City Attorney and Certification by the City Clerk subject to the following conditions: City Council Meeting of March 19, 2012 (Item No. 8a) Page 9 Subject: Holy Family Academy Expansion - Preliminary/Final Plat and Conditional Use Permit a. The application for Preliminary and Final plat shall meet the following conditions: i. Plans shall include a final landscape plan for all tree planting and tree preservation planned for the site. ii. All conditions for stormwater management shall be met. b. Applicant shall submit financial security in the form of a cash escrow or letter of credit in the amount of $1000 to insure that a signed Mylar copy of the final plat is provided to the City. c. Applicant shall submit financial security in the form of cash escrow or letter of credit in the amount of 125% of the costs of tree replacement, public improvements, landscaping, repair/cleaning of public streets and utilities, and to guarantee the provision of as-built drawings for all new public infrastructure to the City. 2. The developer or owner shall pay an administrative fee of $750 per violation of any condition of this approval. 3. The City Clerk is hereby directed to supply two certified copies of this Resolution to the above-named owner and subdivider, who is the applicant herein. 4. The Mayor and City Manager are hereby authorized to execute all contracts required herein, and the City Clerk is hereby directed to execute the certificate of approval on behalf of the City Council upon the said plat when all of the conditions set forth in Paragraph No. 1 above and the St. Louis Park Ordinance Code have been fulfilled. 5. Such execution of the certificate upon said plat by the City Clerk, as required under Section 26-123(1)j of the St. Louis Park Ordinance Code, shall be conclusive showing of proper compliance therewith by the subdivider and City officials charged with duties above described and shall entitle such plat to be placed on record forthwith without further formality. The City Clerk is instructed to record certified copies of this resolution in the Office of the Hennepin County Register of Deeds or Registrar of Titles as the case may be. Reviewed for Administration: Adopted by the City Council March 19, 2012 City Manager Mayor Attest: City Clerk City Council Meeting of March 19, 2012 (Item No. 8a) Page 10 Subject: Holy Family Academy Expansion - Preliminary/Final Plat and Conditional Use Permit RESOLUTION NO. 12 - ____ A RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 36-164(d)(4) OF THE ST. LOUIS PARK ORDINANCE CODE RELATING TO ZONING TO PERMIT AN EXPANSION OF THE EDUCATIONAL FACILITY (HOLY FAMILY ACADEMY) FOR PROPERTY ZONED R-2 SINGLE FAMILY RESIDENTIAL DISTRICT LOCATED AT 5925 LAKE STREET WEST BE IT RESOLVED BY the City Council of the City of St. Louis Park: Findings 1. Holy Family Academy has made application to the City Council for a Conditional Use Permit under Section 36-164(d)(4) of the St. Louis Park Ordinance Code for the purpose of expanding an existing educational use (Holy Family Academy) within a R-2 Single Family Residential District located at 5925 Lake Street West for the legal description as follows, to-wit: Lots 1, 2, and 16, Block 2, WESTLAKE PARK. AND That part of Government Lots 3 and 4, Section 16, Township 117, Range 21 West of the 5th Principal Meridian, described as: Commencing 445.632 feet North of the Southwest corner of Lot 3; thence East 1564.2 feet; thence North 452.05 feet to the actual point of beginning of the land to be hereinafter described; thence West parallel with the South line of said Lot 3 to the center line of Lake Street as now laid out and traveled; thence Northeasterly along the center line of said Lake Street to a point 1564.2 feet East of the West line of Lot 3 in Said Section 16; thence South 331 feet to the point of beginning. AND Lot 3, Block 2 ,WESTLAKE PARK. AND Lot 13, Block 2, WESTLAKE PARK. AND Lot 14, Block 2, WESTLAKE PARK. AND Lot 15, Block 2, WEST LAKE PARK. 2. The City Council has considered the advice and recommendation of the Planning Commission (Case No. 12-08-CUP) and the effect of the proposed educational facility expansion on the health, safety and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, the effect on values of properties in the surrounding area, the effect of the use on the Comprehensive Plan, and compliance with the intent of the Zoning Ordinance. 3. The Council has determined that the educational facility expansion will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed educational facility expansion is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. City Council Meeting of March 19, 2012 (Item No. 8a) Page 11 Subject: Holy Family Academy Expansion - Preliminary/Final Plat and Conditional Use Permit 4. The contents of Planning Case File 12-08-CUP are hereby entered into and made part of the public hearing record and the record of decision for this case. Conclusion The Conditional Use Permit to permit to expand the Holy Family educational facility at the location described is granted based on the findings set forth above and subject to the following conditions: 1. The site shall be developed, used and maintained in accordance with Exhibits incorporated by reference herein. 2. Fire lanes shall be maintained as required by the Fire Marshall. 3. Prior to starting any site work, the following conditions shall be met: a. Assent form and official exhibits must be signed by the applicant and owner. b. All necessary permits must be obtained. 4. The applicant shall comply with the following conditions during construction: a. All City noise ordinances shall be complied with, including that there be no construction activity between the hours of 10:00 PM and 7:00 AM, Monday through Friday, and 10:00 PM and 9:00 AM, Saturday, Sunday and Holidays. b. Loud equipment shall be kept as far as possible from residences at all times. c. The site shall be kept free of dust and debris that could blow onto neighboring properties. d. All trucks entering and exiting the site shall follow the approved truck route, which is attached as an exhibit. e. Public streets shall be maintained free of dirt and shall be cleaned as necessary. f. A qualified and licensed traffic director shall be used to direct traffic if hauling occurs during school hours. g. The homes shall be secured at all times during the demolition process. Additional security shall be utilized to keep people off the property and prevent vandalism. h. The Zoning Administrator may impose additional conditions if it becomes necessary in order to mitigate the impact of excavation on surrounding properties. 5. The balance of the trees required for landscaping and tree replacement, but not planted with this approval shall be planted with the school expansion. A financial guarantee shall be submitted for 125% of the cost of planting all required trees and shrubs. The guarantee shall not be released until trees and shrubs are planted. 6. Screening consisting of a six foot tall fence and landscaping shall be installed along the south property line. The fence will be reduced to 3.5 feet in height where it is adjacent to a neighbor’s front yard. It shall also terminate at least five feet prior to the right-of-way. 7. All new utilities shall be buried. 8. The turf area shall be irrigated. 9. A swale shall be installed along the south property line to divert water toward Alabama Avenue. 10. In addition to any other remedies, the developer or owner shall pay an administrative fee of $750 per violation of any condition of this approval. 11. Under the Zoning Ordinance Code, this permit shall be revoked and cancelled if the building or structure for which the conditional use permit is granted is removed. 12. Assent form and official exhibits must be signed by applicant (or applicant and owner if applicant is different from owner) prior to issuance of a building permit. 13. Approval of a Building Permit, which may impose additional requirements. City Council Meeting of March 19, 2012 (Item No. 8a) Page 12 Subject: Holy Family Academy Expansion - Preliminary/Final Plat and Conditional Use Permit The City Clerk is instructed to record certified copies of this resolution in the Office of the Hennepin County Register of Deeds or Registrar of Titles as the case may be. Reviewed for Administration: Adopted by the City Council March 19, 2012 City Manager Mayor Attest: City Clerk City Council Meeting of March 19, 2012 (Item No. 8a) Page 13 Subject: Holy Family Academy Expansion - Preliminary/Final Plat and Conditional Use Permit Excerpt of Unofficial Planning Commission Minutes MARCH 7, 2012 PLANNING COMMISSION ST. LOUIS PARK, MINNESOTA MARCH 7, 2012 – 6:00 p.m. COUNCIL CHAMBERS MEMBERS PRESENT: Lynne Carper, Claudia Johnston-Madison, Dennis Morris, Carl Robertson, MEMBERS ABSENT: Robert Kramer, Richard Person, Richard Person, Larry Shapiro STAFF PRESENT: Adam Fulton, Meg McMonigal, Gary Morrison, Nancy Sells 3. Public Hearings B. Holy Family Academy Expansion Preliminary/Final Plat and Conditional Use Permit Location: 5925 West Lake Street Applicant: Holy Family Academy Case No.: 12-07-S and 12-08-CUP Gary Morrison, Assistant Zoning Administrator, presented the staff report. He explained that the proposed expansion of the school will occur in two phases. The current application, Phase 1, proposes to combine all the properties into one and also to grade the site to create a passive and active recreational play area. Phase 2 will consist of an expansion of the building to create a gymnasium, expanded parking lot and drop off areas, and stormwater improvement. Mr. Morrison described the public process which has taken place in developing the current plans. Commissioner Johnston-Madison asked if there had been any discussion about moving the four single family homes owned by Holy Family rather than demolishing the homes. Mr. Morrison responded that there had been some discussion about moving the homes. It was decided to strip the houses and re-use as much of the material as possible before demolition. Vice-Chair Carper asked when Phase I would be completed. Mr. Morrison said it is anticipated that Phase I would be completed by early summer. Vice-Chair Carper asked about the style of the fence which will be adjacent to private property. He asked if there would be landscaping to soften the fence to make a more pleasant buffer. City Council Meeting of March 19, 2012 (Item No. 8a) Page 14 Subject: Holy Family Academy Expansion - Preliminary/Final Plat and Conditional Use Permit Mr. Morrison stated that Holy Family has been in conversation with neighbors to the north who have been very accommodating as to the style and location of the fence. He added that Holy Family will be under some design constraint requirements. City Code requires the privacy fence and additional landscaping between the parking lot and the property line. Vice-Chair Carper asked about on-street parking and construction parking during the construction period. Mr. Morrison said construction parking should be minimal. Street parking will be allowed and there is ample parking along the Holy Family property as well as the parking lot. He added that Phase II will add 25 parking spaces to the site. Vice-Chair Carper asked if a rain garden would be built within the swale. Mr. Morrison replied that the swale itself will be very flat. Most water will infiltrate rather than move on to Alabama Ave. A rain garden is proposed just adjacent to the school for Phase II. Most water will be handled underground in tanks. Jay Tomaszanski, a parent, parishioner, and representative for Holy Family Academy for the project thanked the commission, staff and neighbors for their input and involvement. He stated that more space is needed for the playground and classrooms. They will need to conduct a capital campaign for Phase II. Commissioner Morris asked if the demolition phase will occur during the school session. He said he is concerned about safety and the neighborhood. Mr. Tomaszanski said tenants will be in the single family homes until May 9th. Shortly thereafter Holy Family would like to begin the process for Phase I but they aren’t yet certain about timing. Commissioner Morris said if the truck route is implemented while school is in session he would make a recommendation to staff and the Commission that a licensed traffic control officer be stationed to direct traffic. He said he would also request on-site security while the houses are empty and during demolition. Vice-Chair Carper opened the public hearing. Robert Reitz, 3316 Alabama Ave. S., stated he is serving as one of three Sorenson neighborhood advocates. He said recent neighborhood meetings with the applicant have been very respectful and productive and have resulted in a plan for Phase I that will be a benefit to the neighborhood. The neighborhood appreciates the latitude and on-going dialogue and outreach from both the applicant and the city in discussing fence, landscaping, lighting and aesthetic goals. Mr. Reitz said the neighborhood was concerned about drainage issues and the barrier along the south line immediately between the school property and the two abutting private properties. Residents have been told there will be substantial decrease in surface runoff. Their concern has been met and they are very grateful for that. City Council Meeting of March 19, 2012 (Item No. 8a) Page 15 Subject: Holy Family Academy Expansion - Preliminary/Final Plat and Conditional Use Permit Vice-Chair closed the public hearing as no one else was present wishing to speak. Commissioner Morris requested adding the following to the staff recommendation under construction hours: Should the demolition and truck use for removal of demolished materials occur while school is in session that proper licensed traffic control measures be taken; and also during demolition both during vacancy and removal of materials that proper security be in place to prevent misuse of the properties. Commissioner Johnston-Madison stated she has mixed emotions with the proposal. She said she understands the need for expansion but is troubled by the removal of four single family homes from the housing stock. She said she hoped that any additional purchase of properties for any school expansion there would cease with this project. Commissioner Robertson said he regrets the loss of the single family houses on principle, but the properties are owned by Holy Family. He said he was pleased by the good dialogue and relationship with the neighborhood to move it forward. Commissioner Morris said he agrees with Commissioner Robertson and Johnston- Madison regarding the loss of single family homes, but stated that the community is also being expanded by a bigger school, a better environment for children, an education facility, and an asset to the community. Expansions will occur. He stated that not too long ago a home was removed by conditional use permit for the expansion of the Galaxy Drive-In parking lot. The precedence is there and there are no ordinances or Comprehensive Plan guidelines dealing with this kind of situation. It is a permitted practice. He said he’d like to have more discussion in the future about the precedence for losing single family homes, and what is being gained. Vice-Chair Carper stated that he agreed with Commissioner Morris’ comments. Commissioner Morris made a motion to recommend approval of the Preliminary and Final Plat, subject to conditions; and approval of the Conditional Use Permit, subject to conditions including those changes as discussed regarding proper traffic control measures and site security. Commissioner Robertson seconded the motion, and the motion passed 3-0-1 (Johnston-Madison abstained). HOLY FAMILY ACADEMY CAMPUS EXPANSION GENERAL QUESTIONS AND Q&A FROM THE FEBRUARY OPEN HOUSES MARCH 1, 2012 1 General Questions and Answers Regarding the Project WHAT ARE THE CHANGES HOLY FAMILY IS PROPOSING? Holy Family is proposing to use the property owned to the south of the school to expand the school campus. Initially, the first phase will involve removing four houses owned by the church, ensuring their materials are repurposed and recycled, and then creating a safe grass-based play space for the schoolchildren, as well as space that can be used by both the church and the neighborhood. WHAT ARE FUTURE PLANS FOR THE SITE? Future phases would proceed with the plans originally created by a working team of parish members, school parents and representatives from Sorensen neighborhood and discussed at the February 2009 Open House meetings. This would involve a facilities expansion of the school to include: • A multi-purpose space that could be used as a gym, auditorium or large meeting area. • Addition of several smaller rooms that can be used as classrooms or meeting spaces. • The addition of 25 more off-street parking spaces • An improved design for school drop-off and pick-up which would push more carpool-related traffic off of neighboring residential streets • A rain garden and underground cisterns for rainwater and gray water runoff • A play yard that nearly doubles the space available to schoolchildren today WHY IS HOLY FAMILY MOVING FORWARD NOW? Due to the economic downturn in 2008, and the ongoing impact throughout 2009 and 2010, the project was put on hold. Because the space needs that initiated the project in 2008 have remained, Holy Family parish leadership decided to relook at the project during the Fall 2011 to determine what next steps could be taken. It was determined that a modest first phase was affordable and desirable in order to restore any lost momentum on the project and provide a beneficial interim grass-based play space for use by the school, church and neighborhood. WHEN WILL THE ACTUAL FACILITIES EXPANSION PHASE BEGIN? Timing of a facilities expansion will depend on a capital campaign process. Holy Family would like to complete Phase 1, which has full funding, and then restart the capital campaign for the facilities expansion sometime in 2013. Based on the success of the fundraising efforts, future phases could begin 24-36 months following the completion of Phase 1. WILL THERE BE MULTIPLE FUTURE PHASES? Currently, there is only one phase planned for the facilities expansion; however, the design allows for future expansion on the west side of the multi-purpose space for three additional classrooms, if space needs require it and the project could be funded. City Council Meeting of March 19, 2012 (Item No. 8a) Subject: Holy Family Academy Expansion - Preliminary/Final Plat and Conditional Use Permit Page 16 HOLY FAMILY ACADEMY CAMPUS EXPANSION GENERAL QUESTIONS AND Q&A FROM THE FEBRUARY OPEN HOUSES MARCH 1, 2012 2 ARE YOU INVOLVING THE NEIGHBORS IN THIS PROCESS? Yes. A group of neighborhood leaders and representatives worked with Holy Family in 2008-2009 on the original design for the school expansion. Many of the same neighbors have been involved from the very beginning of the plans for first phase planned for 2012. WHO IS INVOLVED FROM THE NEIGHBORHOOD AND WHEN HAVE THEY BEEN INCLUDED IN THE PROCESS? Sorensen Neighborhood Association leaders Lois Zander and Meghan Phimister were contacted in October, right after Holy Family leadership determined an interest and ability to move forward with the modest first phase proposed for 2012. Lois and Meghan, along with City Council member Sue Sanger, provided input and counsel to Holy Family in late November regarding both the process by which to continue to receive neighbor involvement, as well as general communications with the neighborhood. After communication regarding the project was sent out to Sorensen neighbors in early January, Lois and Meghan met with ten families in the immediate vicinity of the school in order to select a sub-group to represent neighborhood interests on the project team. From that process, Valerie Bartl (Zarthan), Jim Staib (Zarthan), and Rob Reitz (Alabama) were named as members of the Sorensen Advocacy Group for the project. Holy Family has worked with this group in preparation for the Open House meetings held on February 2 and 4, and following the Open House meetings to obtain input before completing the application process with the City. Members of the neighborhood input group will be included in all steps as Holy Family proceeds with the project, including preparation for meetings with both the Planning Commission and the City Council. ARE YOU PLANNING TO EXPAND ON THE NORTH SIDE OF WEST LAKE STREET? No. While Holy Family does own two properties on Alabama and one on Zarthan, all north of West Lake Street, there are no expansion plans on the north side. All of the space needs for both the school and the church will be accommodated with the facilities expansion to the school, on the south side of West Lake Street. Holy Family intends to keep the properties it owns on the north side of West Lake Street as residential homes. WILL HOLY FAMILY BE SELLING ANY OF ITS PROPERTIES ON ALABAMA OR ZARTHAN, ON THE NORTH SIDE OF WEST LAKE STREET? At this time, there are no plans to sell any of the three properties owned by Holy Family. ARE YOU HELPING YOUR RENTERS IN ANY WAY TO TRANSITION TO NEW HOUSING? Yes. While the arrangements between Holy Family and its renters are and should remain private, neighbors and parishioners can rest assured that Holy Family will continue to treat its renters with fairness and compassion. Special accommodations have been made to help the renters with their transition to new housing. City Council Meeting of March 19, 2012 (Item No. 8a) Subject: Holy Family Academy Expansion - Preliminary/Final Plat and Conditional Use Permit Page 17 HOLY FAMILY ACADEMY CAMPUS EXPANSION GENERAL QUESTIONS AND Q&A FROM THE FEBRUARY OPEN HOUSES MARCH 1, 2012 3 WHAT ARCHITECTS ARE YOU WORKING WITH? Holy Family continues to work with Bentz, Thompson, and Rietow LLC, the same architects who led the design process in 2008-2009. WHAT ARE THE GOALS FOR PHASE 1? The primary goal is to create a safe, grass-based play space for Holy Family Academy schoolchildren. Currently, the play space is limited largely to an asphalt parking lot and a small playground. While there is some grassy space on the northeast corner of the lot at Zarthan and West Lake Street, the triangular shape and location near the two busy streets creates ongoing safety concerns for any children playing in that area, including neighborhood children who frequently use the open space. The addition of this space provides opportunity for usage by the church and neighborhood for events such as the annual Holy Family Fall Festival or neighborhood picnics or other social events. Another goal is to reignite momentum within the parish community for the facilities expansion. In the process, major goals are to proceed with Phase 1 with an environmentally responsible removal of the houses and a respectful approach to landscaping that will take the input of neighbors into account, especially those living adjacent to the property. WHAT ARE THE GOALS FOR FUTURE PHASES? The primary goal for the facilities expansion, or “Phase 2”, is to expand the school facility to include a multi-purpose space that can be used as a gym, auditorium or large meeting area. Currently, the basement of the school, which has an 8 ft. ceiling, is used as a gym, cafeteria, meeting space, location for school plays, Spelling and Geography Bee competitions, and other events. It has also been used for classroom space on occasion. Other goals include providing additional smaller rooms for meeting and classroom space; adding more off-street parking; and reducing the neighborhood impact of the drop-off and pick-up process for the schoolchildren. HAVE YOU MET WITH THE CITY PLANNERS YET? Yes. Holy Family held an initial meeting with the City Planning department members Kevin Locke, Meg McMonigal, and Gary Morrison in January, as a preparatory step for the Open House meetings, jointly held on February 2 and 4 with parishioners and neighbors. Following the Open House meetings, Holy Family and neighborhood representatives have been in close contact with the City as the application was made and plans are proceeding for a March 7 meeting with the Planning Commission. WHAT IS YOUR TIMETABLE FOR PHASE 1 CHANGES? The first step is to meet with the Planning Commission on March 7. The next step is to meet with the City Council, which could be yet in March or sometime in April. Renters will be able to remain in the houses until May 9, after which the properties will no longer be inhabitable. The plan is for a thoughtful and environmentally responsible removal of the houses to begin immediately following vacation of the houses. The project, including fencing and landscaping, is expected to be completed by June 1. City Council Meeting of March 19, 2012 (Item No. 8a) Subject: Holy Family Academy Expansion - Preliminary/Final Plat and Conditional Use Permit Page 18 HOLY FAMILY ACADEMY CAMPUS EXPANSION GENERAL QUESTIONS AND Q&A FROM THE FEBRUARY OPEN HOUSES MARCH 1, 2012 4 Questions that came up at or as a result of the Open House meetings WHO WILL CONTROL THE USE OF THE SPACE AND HOW WILL THAT HAPPEN? Holy Family will control the use and will manage the space just as it does for the rest of its space today. We share our neighbors’ desire to reduce or eliminate use of the space after dark, except for parish, school or neighborhood sanctioned and previously approved events. WILL THE SPACE HAVE LIGHTS? None other than those required for traffic and public safety. There is no lighting planned for the play areas. We do not wish to encourage random, after-dark use of the space. WHAT WILL BE THE CONSTRUCTION START / STOP TIMES? St. Louis Park City Ordinances require construction activity to occur between the hours of 7am and 10pm during the week, and 9am to 10pm during weekends and holidays. We will fully comply with these requirements and will make every effort to avoid evening work. HOW WILL THE PROCESS TO ENSURE ENVIRONMENTALLY RESPONSIBLE REPURPOSING WORK FOR NEIGHBORS TO ACQUIRE BUILDING MATERIAL FROM THE HOMES? The actual processes to be used are not yet finalized because of the needs to evaluate risks, timing and practical options. Holy Family will do its best to balance the issues of safety and liability with the objectives of responsible deconstruction and reuse of select building materials. The first repurposing will be the removal of furnaces and water heaters that Holy Family has installed in homes and can be relocated to the other homes that Holy Family owns north of West Lake Street. Because there are many risks associated with having unlicensed and/or uninsured individuals perform the removal work, Holy Family will secure a contractor to perform all deconstruction. There was a suggestion during the Open Houses for Holy Family to explore engaging Habitat for Humanity in the repurposing discussion; we are considering this. In addition, we welcome input from our neighborhood representatives regarding this process as there are many details to resolve; however Holy Family will need to make final decisions about the process. Holy Family does not expect to be paid for items, if any, that are provided for repurposing. City Council Meeting of March 19, 2012 (Item No. 8a) Subject: Holy Family Academy Expansion - Preliminary/Final Plat and Conditional Use Permit Page 19 HOLY FAMILY ACADEMY CAMPUS EXPANSION GENERAL QUESTIONS AND Q&A FROM THE FEBRUARY OPEN HOUSES MARCH 1, 2012 5 HAS NOTICE TO VACATE BEEN GIVEN TO THE TENANTS? Yes. Two communications have occurred with our renters to date. First, all renters received a personal visit and written letter from Father Dufner in early January. After meeting with neighborhood representatives and SLP city planners, an official notice was provided to all renters on February 9 with a final vacate date of May 9. Although all Holy Family’s renters operate on a month-to-month lease, Holy Family made a commitment to provide 90 day notice after letting all renters know well in advance, in early January, of the intent to proceed with the project. Holy Family has made every effort to allow ample opportunity for finding new housing, and will be providing additional private support. WILL HOLY FAMILY PERFORM ANY FOUNDATIONS INSPECTIONS TO SURROUNDING HOMES PRIOR TO CONSTRUCTION? Holy Family does not plan any formal inspection process; however, a photographic record of the conditions of the site and surrounding areas before and after construction will be established. IF STREET DAMAGE OCCURS IN BRINGING HEAVY EQUIPMENT TO/FROM THE SITE, HOW DO REPAIRS GET PAID FOR? This item was actually in the news recently. From the KARE-11 article on the topic: Minnesota cities have a myriad of policies for funding street repairs. "From general taxes to special assessments, fees, cities are pretty creative in how they finance street repairs," said Michael Rardin, St. Louis Park Director of Public Works. "We specifically tried to stay away from special assessments because they get large and they are controversial." According to Rardin, St. Louis Park homeowners pay a small monthly fee through their gas and electric bills for street repairs. However, he admits that if major street renovations were required, the fees collected would not be sufficient to cover the costs. A special assessment might be needed. HOW WILL CONSTRUCTION DETAILS WORK? Details are not available yet. Holy Family will share those and communicate them out through the Sorenson Neighborhood leadership in the same way that other information is being shared. Known dates are completion of application materials to the City by February 15th; Planning Commission March 7th; City Council March 19th or April 2nd or April 16th. WILL THERE BE A SCHOOL ZONE DESIGNATION FOR THE STREETS IN THE AREA OF HOLY FAMILY ACADEMY? This is not contemplated at this time. HFA will inquire about the feasibility of that as part of its application process. City Council Meeting of March 19, 2012 (Item No. 8a) Subject: Holy Family Academy Expansion - Preliminary/Final Plat and Conditional Use Permit Page 20 HOLY FAMILY ACADEMY CAMPUS EXPANSION GENERAL QUESTIONS AND Q&A FROM THE FEBRUARY OPEN HOUSES MARCH 1, 2012 6 WHAT IS THE COST ESTIMATE FOR PHASE 1? Depending on subsurface conditions, we expect that the costs will $100,000 to 200,000. Holy Family has set aside the funding for the work. WHAT WILL BE THE DRAINAGE IMPACTS OF THE PROPOSED PHASE 1? This question is technical in nature, requires a technical assessment during the planning process, and will be addressed through the grading and landscaping aspects of the project. The landscaped play yard has more permeable surface than exists today, so it should absorb more rainfall than is absorbed in that same area today, therefore less drainage should exit the Holy Family site. This does not mean that there will never be pooling or flooding downhill from the site, as water from other neighborhood surfaces also flows toward the drains on Alabama. THERE IS POOLING OF STORM WATER AT THE BACK OF THE BAHNSON LOT FROM TIME TO TIME. ANY PLAN TO REMEDY THAT? Holy Family is not aware of any specific condition and will follow up with the Bahnsons, with whom Holy Family already plans to visit regarding landscape and fence details. CAN HOLY FAMILY LEAVE THE BIRCH TREE THAT IS LOCATED AT THE FRONT OF THE HFC-OWNED ALABAMA HOUSE? HOW ABOUT THE TREES/BUSHES AT THE BACK CORNER OF THE BAHNSON LOT? Existing landscape elements around the perimeter of the site will be evaluated for suitability in the final plan. Holy Family plans to plant more trees than are being removed from the site. We will need to work out landscape and fencing plans in concert with the neighborhood. THE PHASE 2 PLANS SHOWN AT THE OPEN HOUSE INDICATE A DOUBLING IN PARKING CAPACITY AND ADDED STAGING FOR MORNING AND AFTERNOON CARPOOL. DOES THIS MEAN A DOUBLING IN TRAFFIC? No. The classroom additions shown in the Phase II and III drawings would likely be used for class activities that today are mobile in the school: Art, Music and Science. Enrollment at Holy Family Academy today is near 220 students and the carpool activities involve approximately 50 vehicles. If enrollment grows at all over time, it can be expected that the carpool ratio of 1 vehicle to 4+ students would remain the same. City Council Meeting of March 19, 2012 (Item No. 8a) Subject: Holy Family Academy Expansion - Preliminary/Final Plat and Conditional Use Permit Page 21 City Council Meeting of March 19, 2012 (Item No. 8a) Subject: Holy Family Academy Expansion - Preliminary/Final Plat and Conditional Use Permit Page 22 City Council Meeting of March 19, 2012 (Item No. 8a) Subject: Holy Family Academy Expansion - Preliminary/Final Plat and Conditional Use Permit Page 23 City Council Meeting of March 19, 2012 (Item No. 8a) Subject: Holy Family Academy Expansion - Preliminary/Final Plat and Conditional Use Permit Page 24 City Council Meeting of March 19, 2012 (Item No. 8a) Subject: Holy Family Academy Expansion - Preliminary/Final Plat and Conditional Use Permit Page 25 City Council Meeting of March 19, 2012 (Item No. 8a) Subject: Holy Family Academy Expansion - Preliminary/Final Plat and Conditional Use Permit Page 26 City Council Meeting of March 19, 2012 (Item No. 8a) Subject: Holy Family Academy Expansion - Preliminary/Final Plat and Conditional Use Permit Page 27 City Council Meeting of March 19, 2012 (Item No. 8a) Subject: Holy Family Academy Expansion - Preliminary/Final Plat and Conditional Use Permit Page 28 City Council Meeting of March 19, 2012 (Item No. 8a) Subject: Holy Family Academy Expansion - Preliminary/Final Plat and Conditional Use Permit Page 29 City Council Meeting of March 19, 2012 (Item No. 8a) Subject: Holy Family Academy Expansion - Preliminary/Final Plat and Conditional Use Permit Page 30 City Council Meeting of March 19, 2012 (Item No. 8a) Subject: Holy Family Academy Expansion - Preliminary/Final Plat and Conditional Use Permit Page 31 Meeting Date: March 19, 2012 Agenda Item #: 8b Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Community Energy Services (CES)/Green Remodeling Home Improvement Program. RECOMMENDED ACTION: Motion to Adopt Resolution supporting the Community Energy Services program. POLICY CONSIDERATION: Does Council wish to support the Community Energy Services Program to promote residential energy conservation? BACKGROUND: At the February 13, 2012 Study Session, Council received a written staff report describing the CES program with a recommendation that the program be implemented. The City’s E-Group has discussed the program at its recent meeting and supports the program. The E-Group is the city’s internal environmental group composed of representatives for every department, which meets regularly to support the City’s Strategic Direction of being good environmental stewards. Since each department’s work impacts the environment, this group works together to share info on current and new opportunities for environmental practices. Staff discusses internal and external environmental activities, initiatives and issues. The E-Group ensures that environmental activities are coordinated with all departments and support communication of efforts to ensure the website is up to date and employees are informed. The CES Program benefits from E Group’s intra departmental staff activity. In this case Community Relations will be working with neighborhoods, Park & Rec will actively promote the program at their events, Inspections will be notifying residents and contractors, Communications will be integrally involved in marketing, and Community Development will be administering the program. VIP presentations are being held for members of the City’s Boards, Councils and Commissions, along with neighborhood leaders and members of the School Board and Advisory Committees. The strategy is to introduce the program to committed and engaged residents so they are aware of the program, before it is launched citywide. The first of two VIP presentations was held on March 6; feedback was mixed, several attendees received the program very favorably, thinking this was a great opportunity for residents, while another was concerned that information regarding the different levels and costs of home visits felt like a “hard sell”. The feedback was relayed to CEE and their presentation scheduled for March 15th will reflect the feedback. The Center for Energy and Environment (CEE) will present a brief, ten minute description of the program at the Council meeting prior to the Council’s consideration of the resolution. CES Background. CES is a program designed and implemented by the non-profit CEE. CEE has been providing energy conservation programs, home improvement lending services and conducting energy research for over 30 years. The City has been successfully partnering with CEE on a variety of home improvement initiatives since 1999. These include our discount loan and move up in the park loans, homebuyer assistance program, energy loans, stimulus program rebates, pilot green remodeling program, the annual remodeling tour and remodeling advisor service. City Council Meeting of March 19, 2012 (Item No. 8b) Page 2 Subject: Community Energy Services (CES)/Green Remodeling Home Improvement Program In 2009 CEE was awarded a grant through the Minnesota Environment and Natural Resource Trust fund to design an approach that could address energy efficiency in the residential sector and jump-start these efforts throughout the state. Eight Minnesota cities participated in the pilot Energy Efficient Cities project including the metro cities of Minneapolis and Apple Valley. CES is the result of the demonstration project. Utilities throughout Minnesota are required by the state to implement conservation improvement programs to help customers save energy. CEE partners with Xcel Energy and Center Point Energy in designing and implementing their state mandated conservation improvement programs. Staff contacted CEE about the pilot and suggested that CES be considered for St. Louis Park. Coincidently, Center Point Energy indicated interest in testing a suburban community with the fully developed CES program. St. Louis Park is a good fit – a community committed to housing and the environment, organized neighborhoods and engaged residents, housing stock built before energy conservation advances, and a positive partnership with CEE. St. Louis Park and Minneapolis are the only cities where CES is currently being offered. What is CES? CES is a comprehensive one-stop residential energy program designed to help residents save energy. It moves beyond the traditional energy audit to include free neighborhood presentations on how to save energy and money and offers a customized home energy visit. Unlike a typical utility energy audit, the home visit includes installation of: compact fluorescent light bulbs, programmable thermostats, faucet aerators, high efficiency showerheads, pipe wrap, water heater blankets, weather-stripping and more. Residents can opt for diagnostic services that include a blower door test to measure air infiltration into the home and a gas appliances combustion safety test. The analysis report provides residents with three actionable, practical steps they can take to reduce their home energy use. The service also provides information about recommended contractors, 0% interest energy loans, and assistance in securing utility and city rebates. Project Participation Based on participation levels in the demonstration project, staff is proposing to offer this program to include up to 500 home visits. If there is a stronger demand, staff will apprise Council and determine if additional funding could be shifted to this effort. The utilities have committed to funding this program through 2012. The utilities 2013 conservation improvement programs have not been confirmed, so for the time being this is being considered a one-year program. Marketing The City will promote this program through the website, Park Perspective, Community Ed bulletin, utility bill inserts and housing improvement brochures. The City’s VIPs, including neighborhood leaders, have been invited to attend special previews before the program is launched citywide to create a buzz. CEE will also market through direct mailings and neighborhood organizations. Project Budget City funds will be highly leveraged with private utility funding via CEE and resident co-pays. • City funds will cover 20% of the program costs, or $57,000, of the total $302,000. o The City will fund up to 500 home visits, at a fee of $60, for a total of $30,000. o The City will fund energy rebates estimated at $27,000. The City already provides an energy rebate to residents that qualify for utility rebates. Based on City Council Meeting of March 19, 2012 (Item No. 8b) Page 3 Subject: Community Energy Services (CES)/Green Remodeling Home Improvement Program the demonstration project, 30% of the owners that had the home visit made energy improvements that qualified for utility rebates. • The resident co-pay will range from $50-$100, with an average $70 per visit. This co- pay ensures commitment from residents and off-sets program costs. In addition, CEE is making the Department of Commerce’s 0% energy loan (no income limits) available exclusively to residents that make improvements through CES. The following table shows programs funding and costs. CES Program Sources and Uses Home Visits and Program Delivery Rebates – if 30% of home visits result in qualifying improvements Total Program Costs Funding Source Per Owner # Home Visits Cost Per Owner # Rebates Cost City Housing Rehab Fund $60 500 $30,000 $180 150 $27,000 $57,000 Resident Copay $75 500 $37,500 CEE -Xcel Energy & Center Point $310 500 $155,000 $350 150 $52,500 $207,500 Total $445 500 $222,500 $530 150 $79,500 $302,000 FINANCIAL OR BUDGET CONSIDERATION: The 2012 approved Housing Rehab Fund budget has funds set aside for this program. The contract is being written so that program activity will not exceed 500 home visits. However, if there is a stronger demand, staff will evaluate activity when 400 home visits have been conducted. Staff will then apprise council and recommend if additional Housing Rehab Funds be redirected to this program. VISION CONSIDERATION: This program is consistent with the City Council’s Strategic Directions - Commitment to being a leader in environmental stewardship and to provide well-maintained housing. It is also consistent with enhancing the green remodeling programs, which was one of the opportunity areas identified in the 2011 Housing Programs Evaluation, and noted in the recent citywide survey as an activity strongly supported by residents. NEXT STEPS: Upon adoption of the supporting resolution by Council, the program will be launched citywide in April. Attachments: Resolution Community Energy Services Info Sheet Prepared by: Kathy Larsen, Housing Programs Coordinator, E Group Member Reviewed by: Michele Schnitker, Housing Supervisor Approved by: Tom Harmening, City Manager City Council Meeting of March 19, 2012 (Item No. 8b) Page 4 Subject: Community Energy Services (CES)/Green Remodeling Home Improvement Program RESOLUTION NO. 12-___ RESOLUTION APPROVING COMMUNITY ENERGY SERVICES PROGRAM 2012 WHEREAS, the City Council adopted Vision St. Louis Park and is committed to being a leader in environmental stewardship and will increase environmental consciousness and responsibility in all areas of city business; and WHEREAS, the City’s Vision St. Louis Park will focus in areas to educate staff and the public on environmental consciousness, stewardship and best practices; and WHEREAS, the City’s Vision St. Louis Park will use the home improvement loan programs to develop projects that encourage and incent residents to implement green building practices; and WHEREAS, the Community Energy Services Program is a residential energy efficiency program to help homeowners reduce their energy use and save money; and WHEREAS, the Community Energy Services Program is a partnership with the non- profit energy organization, the Center for Energy and Environment, and the City, Xcel Energy and CenterPoint Energy; and WHEREAS, the City’s Environmental Group has reviewed and supports the scope of the Community Energy Services Program. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of St. Louis Park that the Community Energy Program be implemented to incent voluntary residential energy reduction throughout the City. Reviewed for Administration: Adopted by the City Council March 19, 2012 City Manager Mayor Attest: City Clerk Save Energy, Save Money! Your Guide to Community Energy Services in St. Louis Park Website Coming Soon! What is Community Energy Services? Community Energy Services (CES) is a comprehensive one-stop residential energy program being offered in St. Louis Park beginning in April 2012. CES is designed to help residents save energy and money while staying comfortable in their homes. Through the program, St. Louis Park residents will have access to a FREE presentation on home energy efficiency and conservation, the opportunity to schedule a home visit, access financing, follow up and qualified contractors. Free Presentations Beginning in April 2012, St. Louis Park residents can attend a free home energy presentation and learn how their home uses energy and low cost ways to begin saving. The presentations last about an hour and CES provides free cookies, coffee and childcare. After attending the presentation, residents can schedule one of the home visit packages listed below. Home Visit Packages Community Energy Services offers three (3) home visit packages for St. Louis Park residents at discounted prices. The details and prices are listed below: 1. Basic Home Visit (Direct Install) Cost: $50 - Visit includes installation of compact fluorescent light bulbs, including specialty bulbs, programmable thermostat, faucet aerators, high efficiency showerheads, door weather stripping, pipe wrap, water heater blanket and more. Blower door test not included in Basic Home Visit. 2. Home Visit Plus (Direct Install + Diagnostic Services) Cost: $70 – Visit includes all materials installed during Basic Home Visit plus diagnostic services including a blower door test, combustion safety testing, and access to CEE’s qualified insulation contractor list. The Home Visit Plus also qualifies you for available utility rebates. 3. Home Visit Plus + Bid (Direct Install+ Diagnostic Services + Contractor Bid for Insulation) Cost: $100 - Visit includes everything included in a Home Visit Plus in addition to a detailed bid for insulation at a fair price that CEE negotiates with our qualified and pre-screened contractors. An infrared inspection of the work completed is available upon request by CEE. City Council Meeting of March 19, 2012 (Item No. 8b) Subject: Community Energy Services (CES)/Green Remodeling Home Improvement Program Page 5 Insulation Contractors Participants in Community Energy Services receiving a Home Visit Plus or Home Visit Plus Bid will have access to the CES insulation contractor list. These contractors have signed participation agreements with the Center for Energy and Environment to do work according to the highest quality standards. The contractors have agreed to have their work randomly checked to ensure they consistently meet high standards. These contractors offer a one (1) year warranty to CES participants. Financing and Follow Up Participants in Community Energy Services receiving a Home Visit Plus or Home Visit Plus Bid will receive follow up from the Center for Energy and Environment. Participants will gain access to numerous financing vehicles available through the City of St. Louis Park, the state and elsewhere. Participants are also provided with the most recent rebate information available through CenterPoint Energy and Xcel Energy. Who’s Eligible for Community Energy Services? St. Louis Park single-family, duplex and triplex homeowners are eligible for any of the packages. Renters are eligible for only the Basic Home Visit package. How Do I Sign Up? The first presentations will be held in April 2012. Look for presentation information beginning in March 2012. Registration for presentations will be available online or by calling (612) 219-7334 Questions? For more information please contact Kyle Boehm at kboehm@mncee.org or at (612) 219-7334. Program Partners Community Energy services is a partnership between the Center for Energy and Environment, the City of St. Louis Park, CenterPoint Energy and Xcel Energy. City Council Meeting of March 19, 2012 (Item No. 8b) Subject: Community Energy Services (CES)/Green Remodeling Home Improvement Program Page 6 Meeting Date: March 19, 2012 Agenda Item #: 8c Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Project Report: Local Street Rehabilitation Project – Pavement Management Area 8, Project Nos. 2011-1000 and 2012-1400. RECOMMENDED ACTION: Motion to Adopt Resolution accepting the project report, establishing Improvement Project No. 2011-1000 and Improvement Project No. 2012-1400, approving plans and specifications, and authorizing advertisement for bids for these improvements. POLICY CONSIDERATION: Does the City Council wish to continue implementation of the City’s Pavement Management Program? BACKGROUND: History: Several years ago, staff developed and the City Council adopted a Pavement Management Program to address the problem of deteriorating streets within the city. Many of the roads are now approaching 40 years of age or more. The city’s streets are still in relatively good condition due to the fact that the streets were built well, are generally situated on good soils, utilize curb & gutter for drainage and have been well maintained. City maintenance crews have continually worked to keep streets in decent condition using basic maintenance strategies such as patching, crack filling and seal coating. However, as pavements age, more aggressive maintenance strategies are needed to prolong their life. The Pavement Management Program was developed to extend pavement life and enhance system-wide performance in a cost-effective and efficient way by providing the right maintenance or repair at the right time. Using the City’s pavement management software, staff obtains street condition ratings and monitors their performance. Staff then evaluates the condition of streets and selects cost-effective treatments to extend pavement life. 2012 Proposed Project: The 2012 construction season will be the eighth year of implementing the City’s Pavement Management Program. After this year’s work is complete, a full cycle of street rehabilitation work will have occurred throughout the city. This year’s work, Project No. 2012-1000, will be performed in Area 8 of the City’s 8 pavement management areas. It includes the Fern Hill, Lake Forest, Cedarhurst and Blackstone Neighborhoods. The attached map identifies which streets in Area 8 have been selected for rehabilitation. Selection was based on previous condition surveys of the streets and field evaluations to determine current conditions of the pavement, curb and gutter, and the city’s underground utilities. A team of staff members was formed to select streets for inclusion in this year’s program and to recommend appropriate rehabilitation techniques. The team included members of Operations, Utilities, Engineering and the Public Works Asset Management Group. City Council Meeting of March 19, 2012 (Item No. 8c) Page 2 Subject: Local Street Rehab Project – Pavement Management Area 8, Proj #s 2011-1000 & 2012-1400 The residential streets selected this year for rehabilitation were all originally constructed in a similar fashion. The structure of most of the streets consists of a two (2) inch layer of asphalt pavement over six (6) inches of quality gravel. Staff has determined that an appropriate treatment for rehabilitating the streets consists of removing all of the old asphalt pavement and replacing it with three (3-1/2) inches of new pavement. The thicker asphalt section is being used to provide for heavier vehicles, such as garbage trucks, and the increased volume of traffic on the streets. This will also allow for flexibility of future maintenance. For example, with a 2-inch thickness of asphalt, a typical mill and overlay is not possible because the asphalt layer is too thin. With 3-1/2 inch thickness, 1.5 inches of asphalt can be milled off and replaced with the same thickness of new pavement. The Engineering Staff has prepared plans and specifications for this year’s project. In conjunction with the pavement replacement, utility work is performed which includes drainage system (curb & gutter and catch basin) repairs and replacement of old hydrants (3 hydrants) at various locations throughout the project. Utility companies have been contacted to inform them of the city’s proposed work plan and schedule. For those companies that have buried utilities, staff has asked them to consider replacing any aging systems prior to our paving of the streets. Centerpoint Energy has indicated they will be replacing gas main lines and service lines on over half the streets in the project area. Centerpoint Energy typical performs their gas main work just prior to the start of the street work, usually late April to mid-June. Public process: Staff recently invited area residents and neighborhood association leaders to an open house to review the preliminary plans for the proposed street construction work. Eight residents attended the open house on February 23, 2012. Typical questions were raised about the timing of the project and what construction impacts would be felt by the residents while the project is underway. The project is anticipated to start in late June or early July after most of the gas main work has been completed. The project will last approximately 2-1/2 months. Work on any one block will usually last about five to six weeks. During that time, crews will replace the curb and gutter, if needed, then remove the pavement, grade the street, and then pave the first layer of bituminous. During this work, residents will nearly always have access to their driveways and overnight parking will be allowed on the street. However, driveways will not be accessible for up to one week if concrete aprons are replaced. The final layer of bituminous is typically placed near the end of the project and will result in another day of disruption for any one block. Project Timeline: Should the City Council approve this Project, the following schedule is proposed: • Approval of Plans/Authorization to Bid by City Council March 19, 2012 • Advertise for bids Late March, 2011 • Bid Opening April 9, 2012 • Bid Tab Report to City Council; Award contract April 16, 2012 • Begin Construction Late June, 2012 City Council Meeting of March 19, 2012 (Item No. 8c) Page 3 Subject: Local Street Rehab Project – Pavement Management Area 8, Proj #s 2011-1000 & 2012-1400 FINANCIAL OR BUDGET CONSIDERATION: This project was planned for and is included in the City’s adopted Capital Improvement Program with an estimated budget of $1,779,268. Project funding will be provided by two sources, the Pavement Management Fund, Project No. 2011-1000, for the associated street work and the Water Utility Fund, Project No. 2012-1400, for the associated water main work. The Engineer’s estimate for the total cost of the project is $1,906,160 which includes 5% for contingencies and 12% for engineering & administration Cost and funding details are as follows: Estimated Costs Construction Cost $1,629,200.00 Contingencies (5%) $ 81,460.00 Engineering & Administration (12%) $ 195,500.00 Total $1,906,160.00 Funding Sources Pavement Management Fund $1,856,800.00 Water Utility Fund $49,360.00 Total $1,906,160.00 VISION CONSIDERATION: None. Attachments: Resolution Map of Streets for Construction in Area 8 Prepared by: Jim Olson, Engineering Project Manager Reviewed by: Scott Brink, City Engineer Mike Rardin, Public Works Director Approved by: Tom Harmening, City Manager City Council Meeting of March 19, 2012 (Item No. 8c) Page 4 Subject: Local Street Rehab Project – Pavement Management Area 8, Proj #s 2011-1000 & 2012-1400 RESOLUTION NO. 12-___ RESOLUTION ACCEPTING THE PROJECT REPORT, ESTABLISHING IMPROVEMENT PROJECT NOS. 2011-1000 & 2012-1400 APPROVING PLANS AND SPECIFICATIONS, AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR IMPROVEMENT PROJECT NOS. 2011-1000 & 2012-1400 WHEREAS, the City Council of the City of St. Louis Park has received a report from the City Engineer related to the 2012 Local Street Rehabilitation Program. NOW THEREFORE BE IT RESOLVED by the City Council of the City of St. Louis Park, Minnesota, that: 1. The Project Report regarding Project No. 2011-1000 and Project No. 2012-1400 is hereby accepted. 2. Such improvements as proposed are necessary, cost effective, and feasible as detailed in the Project Report. 3. The proposed projects, designated as Project No. 2011-1000 and Project No. 2012-1400, are hereby established and ordered. 4. The plans and specifications for the making of these improvements, as prepared under the direction of the City Engineer, or designee, are approved. 5. The City Clerk shall prepare and cause to be inserted at least two weeks in the official City newspaper an advertisement for bids for the making of said improvements under said-approved plans and specifications. The advertisement shall appear not less than ten (10) days prior to the date and time bids will be received by the City Clerk, and that no bids will be considered unless sealed and filed with the City Clerk and accompanied by a bid bond payable to the City for five (5) percent of the amount of the bid. 6. The City Engineer, or designee, shall report the receipt of bids to the City Council shortly after the letting date. The report shall include a tabulation of the bid results and a recommendation to the City Council. Reviewed for Administration: Adopted by the City Council March 19, 2012 City Manager Mayor Attest: City Clerk I-394 28TH ST W 26TH ST W CO. Rd. 2 5 CEDA R L A K E R D LAKE ST W SALEM AVE SSERVIC E D R H W Y 7 SWEBSTER AVE S25TH ST W 29TH ST WXENWOOD AVE SHIGHWAY 100TOLEDO AVE S27TH ST W RALEIGH AVE SQUENTIN AVE SOTTAWA AVE SSERVICE DR H W Y 7 N FRANCE AVE SHUNTINGTON AVE SVERNON AVE S25 1/2 ST W INGLEWOOD AVE SLYNN AVE S16TH ST W FOREST RDUTICA AVE SSERVICE DR HWY 100EJOPPA AVE SPARK PLACE BLVD (E)GLENHURST AVEALABAMA AVE SZARTHAN AVE SKIPLING AVE SMONTEREY AVE SNATCHEZ AVE SBASSWOOD RD GAMBLE DR ZAR'I'HAN AVE SYOSEMITE AVE SSUNSET BLVD 31ST ST WPARKLANDS RDMINNETONKA BLVD CEDARWOOD RDPRINCETON AVE SSERVICE DR HWY 394 S SERVICE DR HWY 100WRIDGE DRPARKDALE D R 33RD ST W 23RD ST W GLENHURST RDJCC turnaroundSERVICE DR HWY 100E (HILL LN SF O R E S T L A OTTAWA PLWESTRIDGE LATOLEDO AVE S26TH ST W CEDAR LAKE RD SERVICE DR HWY 3 9 4 S YOSEMITE AVE S28TH ST W SALEM AVE SALABAMA AVE SZARTHAN AVE SC E D A R L A K E R D UTICA AVE SZARTHAN AVE SOTTAWA AVE S25 1/2 ST W JOPPA AVE S29TH ST W UTICA AVE SMINNETONKA BLVD RALEIGH AVE SVERNON AVE SNATCHEZ AVE SWEBSTER AVE SNATCHEZ AVE S2012 Pavement Management Project 8-5-2011tw Legend Street Rehabilitation Segments µ City Council Meeting of March 19, 2012 (Item No. 8c) Subject: Local Street Rehab Project – Pavement Management Area 8, Proj #s 2011-1000 & 2012-1400 Page 5 Meeting Date: March 19, 2012 Agenda Item #: 8d Regular Meeting Public Hearing Action Item Consent Item Resolution Ordinance Presentation Other: EDA Meeting Action Item Resolution Other: Study Session Discussion Item Written Report Other: TITLE: Highway 7/Wooddale Interchange Traffic Improvement Options. RECOMMENDED ACTION: Motion to approve the three traffic improvement options for Wooddale Avenue as recommended in this staff report and detailed in the consultant’s report (attached SRF Memorandum dated March 13, 2012). POLICY CONSIDERATION: Does Council wish to move forward with the implementation measures as proposed? BACKGROUND: History At the December 12, 2011 Study Session, Council was presented with a variety of treatment options and strategies for improving safety at the regional trail crossings at both Wooddale Avenue and Beltline Boulevard. Also included were strategies for addressing visibility and sightline concerns in the Highway 7/Wooddale interchange area. An analysis providing a variety of treatment strategies, options, and recommendations were presented for the Council’s consideration. After the December 12 discussion, Council directed staff to investigate the following treatment options for further consideration: Wooddale Avenue 1. Extend the Wooddale Ave. center median at the south frontage road pedestrian crossing to provide a refuge area for pedestrians crossing Wooddale Ave. 2. Restripe Wooddale Avenue to a two-lane roadway with left-turn lanes to help organize traffic flow as motorists travel through this area and to reduce pedestrian exposure to vehicle traffic by reducing the number of traffic lanes. 3. Improve the sight lines at the Wooddale Avenue/TH 7 westbound and eastbound off- ramp intersections by shifting the current crosswalks on the approaches further to the west and east respectively. 4. Investigate the feasibility of installing dynamic in-pavement lighting (lighting is embedded into the pavement). Beltline Boulevard 1. Install a marked pedestrian crosswalk along with other treatment measures needed to augment a marked crosswalk, including “raising” the crosswalk for increased visibility. City Council Meeting of March 19, 2012 (Item No. 8d) Page 2 Subject: Highway 7/Wooddale Interchange Traffic and Trail Improvement Options After reviewing the above options further with the consultant, Mn/Dot, and other stakeholders, staff returned to Council at the February 13, 2012 Study Session for further discussion. Council directed staff to proceed with the recommendations provided above for the Wooddale Avenue crossing. Since that time, the consultant has been able to refine the designs and costs for the improvement options further and receive concurrence from Mn/Dot. Formal approval of the recommendations by Council is now needed to proceed with scheduling and implementation of these improvements. Staff was also requested to investigate additional options at the Beltline crossing and return to Council for further discussion at a later date. At this time, staff expects to return to a future study session to present and discuss further options for the trail crossing at Beltline Boulevard. RECOMMENDED OPTIONS: Wooddale Avenue 1. Extend and widen the center median. This improvement will decrease the exposure for trail users crossing Wooddale Avenue, provide a better refuge area, and allow trail users to cross one direction of traffic at a time. The extension of this center median will be completed in conjunction with the restriping of Wooddale Avenue to a two-lane roadway with left-turn lanes as described below. It should be noted that extending the concrete median from the south will require a surmountable type curbing as vehicles making a westbound to southbound left turn from the TH 7 Frontage Road to Wooddale may at times see tracking conflicts. The median extension is shown in more detail in the SRF Memorandum (Design Layout sheet 1, Appendix A). This treatment can be constructed as soon as a concrete contractor is available for spring construction. 2. Restripe Wooddale Avenue to a two-lane roadway with left-turn lanes. This improvement will essentially provide for a three-lane section for Wooddale, reduce the exposure of trail users to vehicle traffic, and potentially reduce traffic speeds on Wooddale Avenue (less than 5 mph reduction). A restriping and signing plan has been developed as part of this implementation plan and is provided in the SRF Memorandum (Design Layout sheet 1, Appendix A). This treatment can be constructed as soon as signing materials are available and spring weather conditions and scheduling can provide for the re-striping. 3. Realign the crosswalks at the TH 7/Wooddale Interchange ramps. The crosswalks at the ramps will be extended slightly further east and west respectively in order to allow the vehicles approaching these intersections to have better sight lines to the north and south. In addition, the tactile ADA component of the sidewalk ramps will be shifted accordingly to better align with the new crosswalk marking locations (see SRF Memorandum, Design Layout sheet 1, Appendix A). Similar to the other treatments above, this work will be possible this spring. City Council Meeting of March 19, 2012 (Item No. 8d) Page 3 Subject: Highway 7/Wooddale Interchange Traffic and Trail Improvement Options Install in-pavement lighting. Council also expressed interest in the installation of in-pavement lighting. This improvement would increase the visibility and potentially heighten the driver’s awareness of a pedestrian or bicyclist in the crossing, which will help to clarify the right-of-way at the crossing. Procurement and installation costs can range from $16,000 – $25,000 (see attached procurement cost estimate, Appendix B). This strategy is one that supplements the other recommended strategies. As a result, the consultant is recommending that the three other strategies be implemented first (year 2012), and then reevaluating implementation of the in- pavement lighting to supplement the roadway restriping, if necessary. FINANCIAL OR BUDGET CONSIDERATION: The treatment strategies recommended for this year (re-striping the roadway and extending median curbing) is estimated to range from $20,000 - $25,000 and can be covered through existing operating budgets. The more advanced treatment of in-pavement lighting will need determination of other possible funding sources such as Municipal State Aid, EDA funds, or possible partnerships with other agency stakeholders. VISION CONSIDERATION: The following Strategic Direction and focus area was identified by Council in 2007: St. Louis Park is committed to being a connected and engaged community. Focus will be on: • Promoting regional transportation issues Attachments: SRF Memorandum (March 9, 2012) Prepared by: Scott Brink, City Engineer Reviewed by: Michael P. Rardin, Director of Public Works Approved by: Tom Harmening, City Manager SRF No. 0117627 MEMORANDUM TO: Scott Brink, PE, City Engineer City of St. Louis Park FROM: Craig Vaughn, PE, PTOE, Senior Associate DATE: March 13, 2012 SUBJECT: WOODDALE AVENUE REGIONAL TRAIL CROSSING IMPLEMENTATION PLAN INTRODUCTION A comprehensive engineering assessment of the Wooddale Avenue and Beltline Boulevard regional trail crossings, in the City of St. Louis Park, was completed by SRF and documented in the Traffic Engineering Study of Regional Trail Crossings: Wooddale Avenue and Beltline Boulevard memorandum, dated December 12, 2011. SRF also completed a study for these two crossings in November 2006. However, since the conclusion of that study, conditions have changed at the crossing locations. Major changes have been made near the Wooddale Avenue crossing, including the construction of a diamond interchange at TH 7/Wooddale Avenue and relocation of the TH 7 South Frontage Road. As part of this reconstruction project the trail crossing was relocated from its mid-block location to the TH 7 South Frontage Road/Wooddale Avenue intersection, and the trail itself was realigned to accommodate this shift. The current study evaluated the benefits of potential safety strategies to improve the operation and safety for both roadway and trail users at these crossings based on current conditions. The purpose of this memorandum is to outline, as an implementation plan, the recommended and agreed upon actions for the Wooddale Avenue trail crossing. The Beltline Boulevard crossing and future planning efforts will be handled separately as the design and development of this crossings alternatives move forward. IMPLEMENTATION PLAN Wooddale Avenue Numerous improvement strategies were evaluated for the Cedar Lake LRT Regional Trail at Wooddale Avenue as part of the Traffic Engineering Study of Regional Trail Crossings: Wooddale Avenue and Beltline Boulevard project. A subset of these strategies was presented to City Council in December 2011 and February 2012 for their review. Based on the outcome of these City Council meetings, the following strategies are proposed for implementation at this crossing location. The discussion included with each strategy is provided to give an overview of the evaluation of this strategy, its pros/cons and a recommended implementation timeframe. City Council Meeting of March 19, 2012 (Item No. 8d) Subject: Highway 7/Wooddale Interchange Traffic and Trail Improvement Options Page 4 Scott Brink March 13, 2012 City of St. Louis Park Page 2 2  Strategy W2: Extend the center median. This improvement would decrease the exposure for trail users crossing Wooddale Avenue, provide a better refuge area, and allow trail users to cross one direction of traffic at a time. The extension of this center median shall be completed in conjunction with the “W3: restriping of Wooddale Avenue to a two-lane roadway with left-turn lanes” strategy. Please note that this shall be an extension of the concrete median from the south, but surmountable so that vehicles making a westbound to southbound left turn from the TH 7 Frontage Road can track over it as necessary to make their movement (median extension shown on Design Layout sheet 1, Appendix A). Immediate implementation – year 2012.  Strategy W3: Restripe Wooddale Avenue to a two-lane roadway with left-turn lanes. This roadway type can be considered a three-lane section. This strategy will reduce the exposure of trail users to vehicle traffic, while potentially reducing traffic speeds on Wooddale Avenue (less than 5 mph reduction). Based on the current average daily traffic (ADT) volume of 11,300 vehicles per day (vpd) and detailed traffic operations, a two-lane roadway with turn lanes would have minimal impact to overall operations and better organize traffic flow along the corridor. A restriping and signing plan has been developed as part of this implementation plan (see attached Design Layout sheet 1, Appendix A). Immediate implementation – year 2012.  Strategy W6: Install in-pavement lighting. This improvement would increase the visibility and potentially heighten the driver’s awareness of a pedestrian or bicyclist in the crossing, which will help to clarify the right-of-way at the crossing. The tight intersection spacing along Wooddale Avenue and close proximity to the railroad crossing are corridor context issues that raise the potential application of this alternative. Based on various system designs, the LED lighting can be seen by drivers from a distance of 500-1,000 feet away (depending on installation, etc.). The effect from potential damage due to winter maintenance is always a concern. The LED in-pavement lights typically sit approximately 3/8” above the finished pavement surface. Research has shown that these systems typically make it through winter climates, with snow and snow maintenance, with no appreciable damage to the LED in-pavement lights. Procurement and installation costs can range from $16,000 – $25,000 (see attached procurement cost estimate, Appendix B). This strategy is one that supplements the other recommended strategies. It is recommended that the other strategies be implemented first (year 2012) and then reevaluate implementing the in-pavement lighting to supplement the roadway restriping, if necessary. Intermediate implementation – year 2013 or beyond.  Strategy W13 (Revised): Realign the crosswalk at TH 7/Wooddale Interchange. Due to the limited sight lines at the Wooddale Avenue/TH 7 Westbound Off-Ramp intersection, the City is considering relocating the current crosswalk location for the eastbound and westbound off ramps. Relocation of these crosswalks would be slightly further east and west in order to allow the vehicles approaching these intersections to have better sight lines to the north and south. In addition, the tactile ADA component of the sidewalk ramps shall be relocated to better align with the new crosswalk marking location (see attached Design Layout sheet 1, Appendix A). Immediate implementation – year 2012. City Council Meeting of March 19, 2012 (Item No. 8d) Subject: Highway 7/Wooddale Interchange Traffic and Trail Improvement Options Page 5 Scott Brink March 13, 2012 City of St. Louis Park Page 3 3 COST ESTIMATE Wooddale Avenue A preliminary cost estimate has been developed for the strategies identified for immediate implementation (W2, W3, and W13). The cost associated with these improvements is estimated to be $21,189 (construction and mobilization costs only). Design and construction administration costs are estimated to be approximately $4,000. See attached engineer’s estimate in Appendix A. H:\Projects\7627\Reports\120308_Wooddale Trail Xing Proj Imp Plan.doc City Council Meeting of March 19, 2012 (Item No. 8d) Subject: Highway 7/Wooddale Interchange Traffic and Trail Improvement Options Page 6 APPENDIX A Wooddale Striping/Signing Plan Sheet and Cost Estimate City Council Meeting of March 19, 2012 (Item No. 8d) Subject: Highway 7/Wooddale Interchange Traffic and Trail Improvement Options Page 7 AREA = 15 SQ’REM = 48 SQ ’ PERIMETER = 30 ’ AREA = 15 SQ’REM = 48 SQ ’ PERIMETER = 30 ’AREA = 15 SQ’REM = 48 SQ ’PERIMETER = 30 ’ AREA = 15 SQ’ REM = 48 SQ ’ PERIMETER = 30 ’ AREA = 1 5 S Q ’REM = 48 S Q ’ PERIMETER = 30 ’AREA = 15 SQ’REM = 48 SQ ’PERIME T E R = 3 0 ’ AREA = 1 5 S Q ’ REM = 48 SQ ’ PERIM E T E R = 30 ’ AREA = 15 SQ’ REM = 48 SQ ’ PERIMETER = 30 ’ AREA = 1 5 SQ ’REM = 4 8 S Q ’PERIME T ER = 3 0 ’RRRRRRRR J. MCPHERSON 1000 scale in feet 50 A B C STRIPING NOTES: SIGNING AND STRIPING PLANS AND DETAILS D 1 1 GENERAL NOTE:CONFILCTING PAVEMENT MARKINGS TO BE REMOVED AS DIRECTED BY THE ENGINEER IN THE FIELD. E E F F F LEGEND INPLACE PAVEMENT MARKING PROPOSED PAVEMENT MARKING NOTE:CROSSWALK MARKINGS TO BE REPLACED TO BE RELOCATED 2’ CLOSER TO INTERSECTION. PAVEMENT MESSAGE (LT ARROW) - EPOXY 4" SOLID LINE WHITE - EPOXY 4" SOLID LINE YELLOW - EPOXY 24" SOLID LINE YELLOW - EPOXY PAVEMENT MESSAGE (THRU ARROW) - EPOXY CROSSWALK MARKING - POLY PREFORM (GROUND IN) SIGNING NOTES: 1 2 MOUNT IN CONCRETE, SEE DETAIL SHEET. MOUNT BACK TO BACK ON EXISTING SIGN POST. CONSTRUCT CONCRETE ISLAND WITH SURMOUNTABLE CURB SHEET OF DRAWN BY 213 Date License # Print Name: DESIGNED BY I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. CHECKED BY NO DATE BY CKD APPR REVISION 11:33:01 AM3/13/2012h:\projects\6048\HI-MU\Base\7627\6048_stp02.dgn...\HI-MU\Base\7627\6048_stp02.dgn 47160 CITY OF ST. LOUIS PARK COMM. NO. 7627 JONATHAN McPHERSON WOODDALE AVENUE TRAIL CROSSING CITY PROJECT NO. S.P. STATE PROJECT NO. J. MCPHERSON K. JULLIE BRIDGE NO. 27B65 A A B B C C DR3-730"X30"W4-2 36"X36"R3-730"X30"R3-7 30"X30" 1223 5TH ST WALABAMA AVE SZARTHAN AVE SBRIDGE NO. 27B65 TWIN CITIES & WESTERN RAILRO A D HENNEPIN COUNTY REGIONAL TRAIL 3 6TH ST W S FRONTAGE RD BRUNSWICK AVE E.B. T.H. 7 W.B. T.H. 7 WOODDALE AVEAREA = 15 SQ’REM = 48 SQ ’PERIMETER = 30 ’AREA = 15 SQ’ REM = 48 SQ ’PERIMETER = 30 ’ AREA = 15 SQ’REM = 48 SQ ’ PERIMETER = 30 ’ PERIMETER 30 FTREM 35 SFAREA 15 SFMUSTLEFT LANETURN LEFTMUSTLEFT LANETURN LEFTMUST LEFT LANE TURN LEFT City Council Meeting of March 19, 2012 (Item No. 8d) Subject: Highway 7/Wooddale Interchange Traffic and Trail Improvement Options Page 8 H:\PROJECTS\7627\7627 Cost Estimate_120313.xlsSRF NO. 0117627By:Checked:ENGINEER'S ESTIMATEWOODDALE AVENUEBy: SRF CONSULTING GROUP, Inc.Page 1 OF 1PRINTED: 3/13/2012SUBTOTALESTIMATED ESTIMATED ESTIMATED QUANTITIES UNIT COSTCOST2021.501 MOBILIZATIONLUMP SUM 1 $3,500.00 $3,500.002102.501 PAVEMENT MARKING REMOVAL SQ FT 330 $2.00 $660.002102.502 PAVEMENT MARKING REMOVAL LIN FT 160 $0.50 $80.002104.505 REMOVE BITUMINOUS PAVEMENT SQ YD 40 $15.00 $600.002104.513 SAWING BITUMINOUS PAVEMENT LIN FT 80 $10.00 $800.002301.604 CONCRETE PAVEMENT 6.0" SQ YD 40 $65.00 $2,600.002531.501 CONCRETE CURB AND GUTTER DESIGN SPECIAL LIN FT 80 $25.00 $2,000.002563.501 TRAFFIC CONTROLLUMP SUM 1 $2,500.00 $2,500.002564.531 SIGN PANELS TYPE CSQ FT 27.8 $35.00 $973.002582.501 PAVEMENT MESSAGE (LT ARROW) EPOXY EACH 3 $130.00 $390.002582.501 PAVEMENT MESSAGE (THRU ARROW) EPOXY EACH 1 $130.00 $130.002582.502 4" SOLID LINE WHITE-EPOXY LIN FT 220 $0.60 $132.002582.502 4" SOLID LINE YELLOW-EPOXY LIN FT 440 $0.60 $264.002582.502 24" SOLID LINE YELLOW-EPOXY LIN FT 220 $6.00 $1,320.002582.503CROSSWALK MARKING-POLY PREFORM (GROUND IN) SQ FT216$15.00$3,240.00CURB RAMP MODIFICATIONSLUMP SUM1$2,000.00$2,000.00ITEM DESCRIPTIONITEM NO.UNITWOODDALE AVE STRIPING IMPROVEMENTSENGINEER'S ESTIMATE ESTIMATED TOTAL CONSTRUCTION COST:$21,189.00City Council Meeting of March 19, 2012 (Item No. 8d) Subject: Highway 7/Wooddale Interchange Traffic and Trail Improvement OptionsPage 9 APPENDIX B In-Pavement Lighting System Procurement Quote Traffic Safety Corporation City Council Meeting of March 19, 2012 (Item No. 8d) Subject: Highway 7/Wooddale Interchange Traffic and Trail Improvement Options Page 10 Quotation Customer ID.: Quotation No.: Quote To:Ship To: Date Ship Via F.O.B.Payment Terms Sales Person Quantity Item Number Description Unit Price Amount 02/21/12 Best Way Origin Visa/MC/Amex Eliana Rivera Craig Vaughn cvaughn@srfconsulting.com QUOTEMN 644 Traffic Safety Corp. 2708 47th Avenue Sacramento, CA 95822 Required Shipped B.O. (916) 394-9884 (916) 394-2809 Telephone Fax # www.xwalk.com 10 FI-TS600YYL4 TS600, LED, Yellow/Yellow 12VDC High Bright 11700.001170.00 10 BA-725-10-2 Base Can w/ Drain Fittings 7.25" B.C., 3/4"Mud Ring 10" Deep, 2" Drain w/Fitting 1656.00165.60 20 CO-1051903021 Connector, 2 Wire, Female, for TS600, TS500, TS400 12V or 120V, 21" Length 414.0020.70 5 MI-XWJIG Mounting Jig, Two Bars, 30" Long, with Bolt Holes 135.0027.00 2 AC-X2 Model X Push button 585.00292.50 1 SC-TS1000AC2A System Controller, TS 1000 120/240VAC Input, Dual 12VDC No AC Aux, Std Cabinet 1530.001530.00 Quote subtotal Quote total 16020.00 16020.00 Freight at customers expense. Thank you for choosing us!! QUOTATION EXPIRES 03/22/12 We are a Certified MBE/SBE/DBE City Council Meeting of March 19, 2012 (Item No. 8d) Subject: Highway 7/Wooddale Interchange Traffic and Trail Improvement Options Page 11