HomeMy WebLinkAbout2013/12/09 - ADMIN - Agenda Packets - City Council - Study SessionAGENDA
DECEMBER 9, 2013
6:30 p.m. CITY COUNCIL STUDY SESSION – Community Room
Discussion Items
1. 6:30 p.m. Future Study Session Agenda Planning – January 13, 2014
2. 6:35 p.m. Update on Results from LISC Community Development Initiative Process
(CDI) for Wooddale Station Area
3. 7:20 p.m. Traffic Studies- Methodologies
4. 8:05 p.m. Health in the Park Update
5. 8:20 p.m. Update on Solid Waste Program
9:05 p.m. Communications/Meeting Check-In (Verbal)
9:10 p.m. Adjourn
Written Reports
6. South Side of East Excelsior Boulevard Design Guidelines Process
7. Highway 100 Project Update
8. Bylaws of the Environment and Sustainability Commission: Sustainable SLP
Auxiliary aids for individuals with disabilities are available upon request.
To make arrangements, please call the Administration Department at
952/924-2525 (TDD 952/924-2518) at least 96 hours in advance of meeting.
Meeting: Study Session
Meeting Date: December 9, 2013
Discussion Item: 1
EXECUTIVE SUMMARY
TITLE: Future Study Session Agenda Planning – January 13, 2013
RECOMMENDED ACTION: The City Council and the City Manager to set the agenda for
the regularly scheduled Study Session on January 13, 2013.
POLICY CONSIDERATION: Does the Council agree with the agenda as proposed?
SUMMARY: At each study session approximately five minutes are set aside to discuss the next
study session agenda. For this purpose, attached please find the proposed discussion items for
the regularly scheduled Study Session on January 13, 2013.
FINANCIAL OR BUDGET CONSIDERATION: Not applicable.
VISION CONSIDERATION: Not applicable.
SUPPORTING DOCUMENTS: Future Study Session Agenda Planning – January 13, 2013
Prepared by: Debbie Fischer, Office Assistant
Approved by: Tom Harmening, City Manager
Study Session Meeting of December 9, 2013 (Item No. 1) Page 2
Title: Future Study Session Agenda Planning – January 13, 2013
Study Session, January 13, 2013 – 6:30pm
Tentative Discussion Items
1. Future Study Session Agenda Planning – Administrative Services (5 minutes)
2. 2014 City Council Retreat – Administrative Services (45 minutes)
Discuss the proposed agenda for the City Council Workshop scheduled for February 27 - 28,
2014.
3. Design Standards for New Homes in Established Neighborhoods – Community Development
(30 minutes)
Staff will address the topic of developing design standards for new homes in existing
neighborhoods and seek direction from Council for moving forward.
4. TH 169 - Noise Wall Project – Engineering (30 minutes)
April Crockett, MnDOT, will provide the City Council with an update on the noisewall being
proposed along the east side of Highway 169 from West 16th Street North to I-394. This
project is programmed for construction in 2014. A Public Open house will be held in
February.
Communications/Meeting Check-In – Administrative Services (5 minutes)
Time for communications between staff and Council will be set aside on every study session
agenda for the purposes of information sharing.
Reports
5. 2013 November Financial Report
6. Arts and Culture Grant Guidelines
Meeting: Study Session
Meeting Date: December 9, 2013
Discussion Item: 2
EXECUTIVE SUMMARY
TITLE: Update on Results from LISC Community Development Initiative Process (CDI) for
Wooddale Station Area
RECOMMENDED ACTION: Discuss results of CDI process for the Wooddale Station area.
POLICY CONSIDERATION: None at this time.
SUMMARY:
The Local Initiatives Support Corporation (LISC http://tclisc.org/twin_cities/index.php) received
a grant through HUD and Met Council to conduct a “Community Development Initiative” or
“CDI” process for several LRT station areas along the Southwest line. LISC conducted its
process for the city/county site at the Wooddale Station area over the past few months. A
summary of the development goals is attached; at the meeting representatives from LISC will
present the process and hand out a complete report.
Four (4) public meetings were held from September to November for the CDI process. A group
of city and county staff and neighbors participated. The group looked at the two-acre city/county
properties at the northeast corner of Wooddale and 36th Street for development options,
opportunities, and feasibility. Information on the sites and surrounding area was shared and
LISC conducted a block exercise to look at various scenarios for development and
redevelopment. A developer provided financial analysis of the scenarios to test the practical
reality of the various ideas. A panel of developers then reviewed and commented on the
development possibilities for the site.
Results:
Overall the results of the process showed that this would be a good site for a mixed-use
residential development of between 44 and 98 units with the potential for a relatively small
amount of retail. Community members expressed the need for more greening of the site and area
as redevelopment continues. Connecting the site to the LRT platform and bike trail was an
element noted to be very important, and improving and enhancing the pedestrian experience was
important for workshop participants.
FINANCIAL OR BUDGET CONSIDERATION: LISC provided the CDI process through a
HUD grant administered through Corridors of Opportunity at the Met Council.
VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged
community.
SUPPORTING DOCUMENTS: CDI Overview
Map of Area and Site
CDE Block Exercise Summary
Wooddale LRT Station Site Development Guidelines
Prepared by: Meg J. McMonigal, Planning and Zoning Supervisor
Reviewed by: Michele Schnitker, Housing Supervisor
Approved by: Tom Harmening, City Manager
Study Session Meeting of December 9, 2013 (Item No. 2) Page 2
Title: Results from LISC Community Development Initiative Process (CDI) for Wooddale Station Area
Corridor Development Initiative
Overview
The Corridor Development Initiative (CDI), coordinated by the Twin Cities Local Initiatives
Support Corporation (LISC), is a proactive planning process to assist the planning and development of
mixed-use projects, including mixed income, higher density and affordable housing along major corridors,
with access to transportation options, retail amenities, parks, and job opportunities. CDI fosters an exciting
partnership among neighborhoods, city government, and a technical team of development consultants,
design experts, and facilitators to connect market opportunities with neighborhood and city goals and raises
the level of dialogue around redevelopment issues. In 2007 the Corridor Development Initiative received
the American Planning Association’s National Planning Excellence Award for a Grassroots
Initiative.
“The Initiative shows the importance of getting residents meaningfully engaged in shaping the future of
their neighborhoods,” said APA Awards Jury Chair Carol Rhea, AICP. “Any community looking for a
new way to resolve controversial neighborhood redevelopment and infill issues should consider using
this as a model,” she said.
The heart of the program involves an interactive block exercise facilitated by a neutral team of design
and development experts from the Initiative’s technical team. Through this hands-on educational
workshop residents, neighborhood leaders, and other participants develop their own housing or mixed-
use development proposals and test them to see whether they are financially viable. As a result,
participants learn about cost factors and other considerations developers must address when putting
together a proposal.
“The Corridor Development Initiative pulls citizens out of the reactionary role that they play in
community development decisions, and into a proactive role where they play an active part in directing
development for their community,” said Gretchen Nicholls, Program Officer at Twin Cities LISC and
Corridor Development Initiative Coordinator. “It models a new way to engage cities and communities
by raising the level of dialogue around redevelopment issues, and setting the stage for future
development. People come to realize how density and affordable housing become tools for creating a
viable development project,” she said.
Through the Initiative’s consensus approach, said Minneapolis Mayor R.T. Rybak, citizen energy is
harnessed “to build communities far stronger than anything government can do alone.” The Corridor
Development Initiative is used in both urban and suburban cities throughout the Twin Cities
metropolitan area, and is being replicated in other cities nationally.
For more information contact:
Gretchen Nicholls
Twin Cities LISC / Corridor Development Initiative
651-265-2280
gnicholls@lisc.org
Videos and testimonials are available at: www.corridordevelopment.org
36th StreetXenwoodAveYosemiteAve
W
ooddale
Ave
35th Street
Wooddale Station Area
Prepared by St. Louis Park Community Development
E
Hwy 7
Hwy 100
Subject Site
Legend
Platform
Trail
Freight
LRT
Bus Route
Study Session Meeting of December 9, 2013 (Item No. 2)
Title: Results from LISC Community Development Initiative Process (CDI) for Wooddale Station Area Page 3
Corridor Development Initiative
St. Louis Park : Woodale Station Area
October 8, 2013
WOODDALE StAtiOn AREA: tAbLE 1 (1 Of 3)
Scenario #1: DalewooD
Details:
Affordable Rental Units: 0
Market Rate Rental Units: 48
Home Ownership Units: 0
Total Units: 48
Average Building Height:3.5 Stories
Levels, Below Grade Parking: 1 under apt. buildings
Total Commercial S.F.: 60,000
Key ideas (notes from discussion plus further thoughts):
Retail and office building near Wooddale Avenue with
housing along the eastern side of the site. Wide pedestrian
thoroughfare connecting 36th St to the station platform.
ResUlts:
Total Development Cost: $20 million
$4 million gap
Low green space
ConClUsion:
Huge financial gap, probably not feasible
Details:
Affordable Rental Units: 0
Market Rate Rental Units: 44
Home Ownership Units: 0
Total Units: 44
Average Building Height:7 Stories
Levels, Below Grade Parking: 1
Total Commercial S.F.: 15,000
Key ideas (notes from discussion plus further thoughts):
Tall narrow building in the middle of the site to allow
more of the site to remain open and green.
ResUlts:
Total Development Cost: $18 million
ConClUsion:
Feasible!
Scenario #2: Dale towerS
Study Session Meeting of December 9, 2013 (Item No. 2)
Title: Results from LISC Community Development Initiative Process (CDI) for Wooddale Station Area Page 4
Corridor Development Initiative
St. Louis Park : Woodale Station Area
October 8, 2013
Scenario #4
Details:
Affordable Rental Units: 0
Market Rate Rental Units: 76
Home Ownership Units: 0
Total Units: 76
Average Building Height:4 Stories
Levels, Below Grade Parking: 1
Total Commercial S.F.: 5,000
ResUlts:
Total Development Cost: $23 million
Minimal loss on commercial
Okay amount of green space
ConClUsion:
Feasible!
Details:
Affordable Rental Units: 0
Market Rate Rental Units: 98
Home Ownership Units: 0
Total Units: 98
Average Building Height: 5.5 Stories
Levels, Below Grade Parking: 1
Total Commercial S.F.: 12,500 sf
Key ideas (notes from discussion plus further thoughts):
Ground floor commercial space along Wooddale and
36th with residential above. Large plaza and pedestrian
walkway connecting 36th St to the station platform.
ResUlts:
Total Development Cost: $32 million
Low green space
ConClUsion:
Feasible!
Scenario #3: wooDlanD towerS
WOODDALE StAtiOn AREA: tAbLE 1 (2 Of 3)
**Due to the very similar massing of scenario #3 and #4,
the same sketch was used for both.
**Due to the very similar massing of scenario #3 and #4,
the same sketch was used for both.
Study Session Meeting of December 9, 2013 (Item No. 2)
Title: Results from LISC Community Development Initiative Process (CDI) for Wooddale Station Area
Page 5
Corridor Development Initiative
St. Louis Park : Woodale Station Area
October 8, 2013
Scenario #5: what’S the point
Details:
Affordable Rental Units: 0
Market Rate Rental Units: 44
Home Ownership Units: 0
Total Units: 44
Average Building Height:4 Stories
Levels, Below Grade Parking: 1
Total Commercial S.F.:2,500
Key ideas (notes from discussion plus further thoughts):
Small cafe along Wooddale with a pyramid shaped/tiered
residential building in the center of the site allowing for
open space around the perimeter.
ResUlts:
Total Development Cost: $15 Million
Good green space
ConClUsion:
Feasible!
WOODDALE StAtiOn AREA: tAbLE 1 (3 Of 3)
Study Session Meeting of December 9, 2013 (Item No. 2)
Title: Results from LISC Community Development Initiative Process (CDI) for Wooddale Station Area
Page 6
Corridor Development Initiative
St. Louis Park : Woodale Station Area
October 8, 2013
Scenario #1: the connie paula
Details:
Affordable Rental Units: 0
Market Rate Rental Units: 0
Home Ownership Units: 0
Total Units: 0
Average Building Height: 2 Stories
Levels, Below Grade Parking: 0 (surface parking)
Total Commercial S.F.: 20,000
Key ideas (notes from discussion plus further thoughts):
10,000 sf sports bar and 10,000 sf office space. The sports
bar would be a place for tailgating before taking the train
to games downtown.
ResUlts:
Total Development Cost: $6 million
ConClUsion:
If there is a non-speculative commitment by a bar and
if this is a great small office location, then this could
possibly be feasible. If not, then this scenario is not
feasible.
WOODDALE StAtiOn AREA: tAbLE 2 (1 Of 3)
Details:
Affordable Rental Units: 0
Market Rate Rental Units: 80
Home Ownership Units: 0
Total Units: 80
Average Building Height: 9 Stories
Levels, Below Grade Parking: 1
Total Commercial S.F.: 0
Key ideas (notes from discussion plus further thoughts):
Rooftop deck with views of downtown, underground
parking plus a parking ramp. Rooftop terrace with a pool.
ResUlts:
Total Development Cost: $28 million
ConClUsion:
Very close to being feasible
Scenario #2
Study Session Meeting of December 9, 2013 (Item No. 2)
Title: Results from LISC Community Development Initiative Process (CDI) for Wooddale Station Area
Page 7
Corridor Development Initiative
St. Louis Park : Woodale Station Area
October 8, 2013
Scenario #3: SplaSh
Details:
Affordable Rental Units: 12
Market Rate Rental Units: 24
Home Ownership Units: 0
Total Units: 36
Average Building Height: 7 Stories
Levels, Below Grade Parking: 1
Total Commercial S.F.: 45,000 sf
Key ideas (notes from discussion plus further thoughts):
Restaurant, art wall, playground, splash pool, patio seating
ResUlts:
Total Development Cost: $18 million
$2million gap
Low green space, only 8% of site
ConClUsion:
Feasible! But with parking issues. Speculative commercial
space is what caused the gap.
Details:
Affordable Rental Units: 0
Market Rate Rental Units:16
Home Ownership Units: 0
Total Units: 16
Average Building Height:3 Stories
Levels, Below Grade Parking: tuck under garages
Total Commercial S.F.: 0
Key ideas (notes from discussion plus further thoughts):
ResUlts:
Total Development Cost: ??
$2-2.5 million gap
ConClUsion:
Huge financial gap, unfeasible because 16 units and 3,000
sf of commercial can’t pay a $2.7 million acquisition and
demo cost.
Scenario #4: wilS on
WOODDALE StAtiOn AREA: tAbLE 2 (2 Of 3)
Study Session Meeting of December 9, 2013 (Item No. 2)
Title: Results from LISC Community Development Initiative Process (CDI) for Wooddale Station Area
Page 8
Development Goals | St. Louis Park Wooddale LRT Station Site
Corridor Development Initiative, November 2013 1DRAFT
St. Louis Park Wooddale LRT Station Sitedevelopment guidelines
November 2013
OVERVIEW
St. Louis Park’s convenient location as a neighbor to Minneapolis means you’re only minutes away from some
of the Twin Cities’ most attractive amenities: the Chain of Lakes, the downtown theater district, shopping,
universities and major league sports. St. Louis Park has a sound economic base, a healthy mix of new and
traditional housing, and a nationally renowned school district - where every school has been named a National
School of Excellence.
Residents of the Park enjoy a multitude of different social and recreational activities to participate in, along with
diverse religious, economic, and education systems. The City of St. Louis Park is a place to live for a lifetime,
where the options are endless.
Three of the Southwest Light Rail Transit stations will be located in St. Louis Park, one of which is the
Wooddale Station. Already a mixed-use, higher density district, the transit stop will offer greater regional access
to jobs and amenities.
With the advent of the light-rail transit investment, the City St. Louis Park partnered the Twin Cities LISC /
Corridor Development Initiative to lead a series of community workshops to explore development options and
scenarios to enhance the Wooddale Light Rail Transit (LRT) Station Area, and to elevate the potential for a more
transit-oriented and walkable area. These development objectives are the result of the community workshops,
and serve to inform the future development of the Wooddale LRT Station site
Study Session Meeting of December 9, 2013 (Item No. 2)
Title: Results from LISC Community Development Initiative Process (CDI) for Wooddale Station Area
Page 9
Development Goals | St. Louis Park Wooddale LRT Station Site
Corridor Development Initiative, November 2013 2DRAFT
ASSETS
The City of St. Louis Park is guided by livable community principles, and offers:
• Diverse residential areas (which are the dominant part of the city), accommodating a range of age levels,
social, religious, and ethnic heritage - giving every neighborhood a distinct appearance and feel.
• A multitude of retail stores, restaurants, medical facilities, family-owned businesses, corporations, and
churches and synagogues.
• Numerous trails and parks that connect to downtown Minneapolis, the Uptown area, Hopkins and Chaska.
There are 51 parks throughout the city to enjoy (11.5 percent of St. Louis Park’s land is set aside for parks).
These parks provide recreation, community space and beauty to all St. Louis Park residents in any season.
• A strong school district and a community that values diversity. St. Louis Park was recently named one of
the nation’s “100 Best Communities for Young People” for the sixth consecutive time by America’s Promise
Alliance. The Park was honored because of its involvement and opportunities it offers to young people.
Above: Examples of the housing, trails, and green space in St. Louis Park.
Study Session Meeting of December 9, 2013 (Item No. 2)
Title: Results from LISC Community Development Initiative Process (CDI) for Wooddale Station Area
Page 10
Development Goals | St. Louis Park Wooddale LRT Station Site
Corridor Development Initiative, November 2013 3DRAFT
DEVElOpmEnT GuIDElInES: WOODDAlE lRT STATIOn SITE
As a future station area along the Southwest Light Rail Transit corridor, the Wooddale station area has already
seen recent investment in new mixed-use projects and higher density residential. Central to the city as an estab-
lished hub, the Wooddale Station connects the areas north and south bridging Highway 7, east and west across
Highway 100, and includes trail amenities for walking and biking. The opportunity is great to explore how
transit-oriented development could further enhance the area by addressing accessibility, livability, and strength-
ening the pedestrian environment.
It is important that the Wooddale Station maintain its neighborhood character and sense of place. This can be
accomplished by enhancing the pedestrian flow of the area, attracting smaller scale retail and services, and uti-
lizing public art or green space to make it memorable. There is a desire to manage traffic and minimize surface
and street parking in this area, as it is congested already. The Wooddale station would serve as an excellent
location for a hub or convenient stop for bikers using the bike trail.
The site immediately adjacent to the proposed Wooddale LRT Station is publically owned by the City and
County, which offers an amazing opportunity to enhance the potential of the site through a public / private part-
nership. Ideally the Wooddale station would be seamlessly integrated into the neighborhood and development
on the site. To do this the City and County are encouraged to clearly define the aspirations for the site, and cre-
ate an early partnership with a developer through an RFQ (Request for Qualifications) to consider the options.
The Wooddale LRT Station site is a prime location for a mixed use, mixed income development project with
unique amenities for the public to draw people off the train or bike trail – something that creates a “wow” expe-
rience. The Wooddale station site offers an important opportunity to capitalize on the transit amenity, strengthen
the multi-modal access, and provide for a mix of housing options to serve the needs of the community.
Study Session Meeting of December 9, 2013 (Item No. 2)
Title: Results from LISC Community Development Initiative Process (CDI) for Wooddale Station Area Page 11
Development Goals | St. Louis Park Wooddale LRT Station Site
Corridor Development Initiative, November 2013 4DRAFT
REcOmmEnDATIOnS fOR REDEVElOpmEnT Of ThE SITE IncluDE:
Goal 1: Enhance neighborhood Assets and character
A. Continue to reinforce a connected, walkable,
mixed-use, sustainable neighborhood, with a
pedestrian-oriented and human-scale streetscape.
B. Promote high-quality design, with a
diversity of construction materials
C. Encourage a diversity of architectural designs
that preserve the aesthetic appearance and
appeal of the neighborhood with appropriate
scale and mass to the surrounding buildings.
D. Add green space or pocket parks to
soften the built environment that would
allow for outdoor use year-round.
E. Enhance a sustainable neighborhood by promoting
energy efficiency and renewable energy.
F. Create opportunities to live, work, learn, play – the
spectrum of elements for a healthy community.
G. Provide for a range of housing types and
affordability to meet the needs of all people
throughout their life and changing lifestyle needs.
H. Enhance the intergenerational
opportunities in the community.
I. Strengthen the vitality of the area through increased
density and mixed commercial and residential uses.
J. Encourage businesses that fit into and
serve the needs of the community.
K. Utilize universal design principles that can
respond to changing demographic needs and
anticipate innovative ways to address the
dynamic and changing needs of residents.
L. Consider use of these guidelines to support more
cohesive future development along the corridor.
Study Session Meeting of December 9, 2013 (Item No. 2)
Title: Results from LISC Community Development Initiative Process (CDI) for Wooddale Station Area Page 12
Development Goals | St. Louis Park Wooddale LRT Station Site
Corridor Development Initiative, November 2013 5DRAFT
Goal 2: Enhance connections to Reinforce
pedestrian, Bus, and Bike Access
M. Consider “complete street” design
to better accommodate multi-modal
users on 36th Street and Wooddale.
N. Pursue transit-oriented design that
enhances multi-modal access.
O. Connect site / LRT station area to bike trail.
P. Utilize landscaping and streetscape amenities
to create stronger pedestrian district.
Q. Limit surface parking with new development by
incorporating underground or structured parking.
Goal 3: Encourage Development of mixed use /
mixed Income projects
Support was expressed for:
• Seamlessly integrating the station into the site
• Something that creates a “Wow” experience.
• A mixed-income and mixed-use development
• Compact development with public art and green space
• Flexible space that can adapt as needs change.
• The option of a trail attraction, offering a
convenient stop-off spot for bikers and pedestrians.
• Locally owned businesses and strengthening
opportunities for residents to live and work in the area.
• Encourage public private partnership for infrastructure
• Welcome developers and businesses that operate
with equity principles of hiring and wages.
for further information, contact:
Meg J. McMonigal
Planning and Zoning Supervisor
City of St. Louis Park
5005 Minnetonka Boulevard
St. Louis Park, MN 55416
952-924-2573
mmcmonigal@stlouispark.org
Study Session Meeting of December 9, 2013 (Item No. 2)
Title: Results from LISC Community Development Initiative Process (CDI) for Wooddale Station Area
Page 13
Meeting: Study Session
Meeting Date: December 9, 2013
Discussion Item: 3
EXECUTIVE SUMMARY
TITLE: Traffic Studies- Methodologies
RECOMMENDED ACTION: No action required.
POLICY CONSIDERATION: None at this time.
SUMMARY: A well-executed, well-documented traffic study is critical in the decision-making
process for many of the projects that are brought to the City Council and St. Louis Park
residents. The City Council has asked raised questions about how traffic studies are done and
how conclusions are developed.
Marie Cote, SRF Consulting, will be presenting an overview of the methodologies used to
complete the traffic studies used when reviewing development and redevelopment projects and
how they may impact the existing transportation system. Many of these methodologies are also
used to identify solutions for neighborhood traffic concerns. SRF is one of the firms the City
staff uses to undertake traffic analysis
FINANCIAL OR BUDGET CONSIDERATION: Not applicable.
VISION CONSIDERATION: Not Applicable
SUPPORTING DOCUMENTS: None
Prepared by: Debra M. Heiser, Engineering Director
Reviewed by: Kevin Locke, Community Development Director
Approved by: Tom Harmening, City Manager
Meeting: Study Session
Meeting Date: December 9, 2013
Discussion Item: 4
EXECUTIVE SUMMARY
TITLE: Health in the Park Update
RECOMMENDED ACTION: No action needed at this time. This report and discussion is
intended to provide an update to Council on the Health in the Park initiative.
POLICY CONSIDERATION: Does the Council need any additional information?
SUMMARY: In August the City Council approved funding from Blue Cross Blue Shield
(BCBS) for a three year project called “Health in the Park”.
For year one, the City of St. Louis Park will receive up to $149,990 from the Center for
Prevention of BCBS. This funding and technical assistance is intended to help St. Louis Park
increase access and reduce barriers to healthy activity, and to improve the health and livability of
the community. This support will be used to fund an initiative in St. Louis Park that will engage
community members in city-wide healthy living initiatives.
The St. Louis Park initiative will bring together residents, people working in the city and many
community partners in a community conversation about health in the city and create proactive,
long-term initiatives designed by these community members. In addition Twin Cities Public
Television will be developing a 30 minute documentary which will be shown throughout
Minnesota.
The first quarter of this project is nearly done. Please see the attached timeline for next steps.
FINANCIAL OR BUDGET CONSIDERATION: Funding for this project is through Center
for Prevention of BCBS.
VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged
community.
SUPPORTING DOCUMENTS: Timeline
Communication/Media
Team Work
Prepared by: Bridget Gothberg, Organizational Development Coordinator
Approved by: Tom Harmening, City Manager
Health in the Park Project Schedule
2013 2014
Sept Oct/Nov Dec Jan Feb March April May/June
Health in the Park Project Initiation
Meeting with HIP Partners: SLP School District, Park Nicollet,
TwinWest Chamber, STEP, Children First.
First Focus group of residents who volunteered.
Focus Group Meetings: Meadowbrook, NORC, Two
Neighborhood Leaders groups, SparkMOB, Park Nicollet Active
Aging Group, Partnership Group, second group of residents who
volunteered.
Meeting: Twin Cities Public Television, 1st Steering Committee
meeting
Focus Group Meetings: English Language Learners, Hamilton
House, Beth El, Meadowbrook , Youth Development Committee,
Perspectives
Launch Social Media: Twitter, Facebook, Ideas in the Park e-
forum
2nd Steering Committee meeting, TPT Filming starts
Public Outreach: invitations, Health in the Park website,
Newspapers and TV promote Community Conversations
3rd Steering Committee, TPT Filming continues, Public outreach
continues, Finalize logistics on the Community Conversation
Hold 1st Community Conversation
Hold 2nd Community Conversation
Data analysis, HIP Partners develop Next Steps
Finalize next steps and request two year BCBS funding
Begin planning community celebration around health
Finalize with BCBS and begin Next Steps
Celebration complete
Study Session Meeting of December 9, 2013 (Item No. 4)
Title: Health in the Park Update Page 2
Health in the Park
Communication/Media
December 2013
Press Release
• Star Tribune
• Sun Sailor
• Park Perspective
• More to Come
Social Media
• Our Facebook page and Twitter account are up and running and can be accessed at:
• Facebook: www.facebook.com/healthinthepark (or enter ‘Health in the Park’ in the search tool
box)
• Twitter: www.twitter.com/hipslp (or enter ‘@hipslp’ in the search tool box)
• In addition, Health in the Park has been added as a featured discussion item to Ideas in the Park,
the city’s website that welcomes residents’ ideas and feedback. Visit ideasinthepark.org and
sign-up to become part of the discussion. This is the place to initiate and continue ideas and
discussion for healthy living in St. Louis Park.
• We have reserved the website hipslp.org and it is currently being created. We will let you know
as soon as it is up and running.
Focus Groups and Steering Group
See timeline
Twin Cities Public Television
See timeline
Other Plans for Communication and Media
Will work with the Faith Community
Send home with students
Posters in places around the community
Partners will promote and encourage
Study Session Meeting of December 9, 2013 (Item No. 4)
Title: Health in the Park Update Page 3
Health in the Park: Team Work
December 2013
Partners:
Tom Harmening, City Manager
Rob Metz, School District
Lisa Greene, Community Education
Libby Lincoln, Park Nicollet
Julie Lapointe, STEP
Karen Atkinson, Children First
Brad Meier, TwinWest Chamber
Staff Leadership (Health in the Park Team—HIP):
Blue Cross Blue Shield Funding:
Jean Olson: Coordinate
Mary Kay Racette: Office Assistant
Donovan Hart: Researcher
Will Stockton and Marjorie Herdes: Facilitators
Interns:
Tonia Kurth (Industrial Psychology, U of MN)
Samantha Cassioppi (Organizational Development, St. Thomas)
Staff:
Nicole Pribbenow, Information Resources
Breanna Erickson, Community Liaison
Steve Heintz, Finance
Steering Group:
Youth: Sagal Abdirah, Jada Bolton, Dominique Robinson, MacKenzie Ellefson
Young Adults: Ty Hong, Van Tong
Senior Citizens: Frank Freedman, Bob Ramsey and Jeff Raison (citizen, retired principal from Mpls)
Representatives: Libby Lincoln (Park Nicollet), Linda Trummer (Meadowbrook), Curt Rahman (STEP and
Business), Kelly Stade (Library), Mary Lee (Hamilton House),Lynn Allar (Perspectives), Freida Baily
(School District), Lisa Greene (Community Education), Charlie McChesney (Youth Programmer), Karen
Atkinson (Children First), Jeremy Nielson (Business)
Neighborhood Leaders: Lois Zander, Matt Lory, Claudia Johnston-Madison, Susan Ericksen
Faith Community: Abbe Peyton (Beth El), Kristina Fruge (Faith Community Partnership)
Other Adults: Thia Bryan, Rachel Harris, Sara Maaske
We will also be using some of our citizen volunteers to assist us with the larger community
conversations.
Study Session Meeting of December 9, 2013 (Item No. 4)
Title: Health in the Park Update Page 4
Meeting: Study Session
Meeting Date: December 9, 2013
Discussion Item: 5
EXECUTIVE SUMMARY
TITLE: Update on Solid Waste Program
RECOMMENDED ACTION: No formal action requested. The purpose of this report is to
update the City Council on the City’s new solid waste program.
POLICY CONSIDERATION: Does Council have any concerns regarding the current solid
waste collection program?
SUMMARY: There were a number of significant program changes associated with the new
2013 - 2018 hauler contracts. Listed below is a summary of the changes and future activities.
Single-Sort Recycling: The new program has been very well received by residents. Recycling
tonnages have increased in both October and November. The biggest resident concern has been
with the 90-gallon cart size that was provided (approximately 3.4% of our customers have
requested a smaller size cart). Four 30 yard dumpsters of old bins have been recycled.
Organic Waste Collection: Approximately 1,150 residents have signed-up. Those who signed up
are very excited about the program. Residents receive a cart and one-year supply of compostable
bags. Residents receive one cart and are asked to select a cart size that will meet their needs.
20-Gallon Garbage Level of Service: A new 20-gallon service level will be available beginning
January 1, 2014.
Upcoming Program Education: Additional recycling and organics education is planned. In early
2014, two open houses will be held. Education is also planned using the Park Perspective, Utility
Billing stuffers, the website, and social media. The 2014 solid waste resident survey will focus
on organics and recycling.
City Facility Recycling / Waste Stations: To increase recycling, new recycling/organics/garbage
stations are being purchased for the Rec Center, City Hall, Police Station, Fire Station 1 & 2,
Municipal Service Center (MSC) and Westwood Nature Center.
Backyard Composting Bins & Rain Barrels: In 2014, residents will be able to purchase rain
barrels and backyard compost bins from the City.
FINANCIAL OR BUDGET CONSIDERATION: None at this time.
VISION CONSIDERATION: St. Louis park is committed to being a leader in environmental
stewardship. We will increase environmental consciousness and responsibility in all areas of city
business.
SUPPORTING DOCUMENTS: Discussion
Attachment “A” Recycling Frequently Asked Questions
Attachment “B” Organic Waste Frequently Asked Questions
Prepared by: Scott Merkley, Public Works Services Manager
Reviewed by: Mark Hanson, Public Works Superintendent
Reviewed by: Cindy Walsh, Director of Operations and Recreation
Approved by: Tom Harmening, City Manager
Study Session Meeting of December 9, 2013 (Item No. 5) Page 2
Title: Update on Solid Waste Program
DISCUSSION
BACKGROUND:
On October 1 of this year, we started a new five year contract for solid waste collection services
for the City of St. Louis Park. The garbage and recycling is being collected by Waste Management
and the new organic waste and yard waste program is being collected by Advanced Disposal.
Single-sort Recycling
Overall the program has been very well received by residents.
2013 Recycling Collection Summary
One of the solid waste program goals is to increase the amount of recycling. Recycling tonnages
have increased in both October and November compared to the same months in 2012. Listed
below is a summary of the first two months of the new program:
Month # of
Collection
Days
Recycling (1)
(tons/month)
Recycling
(tons/day)
% Change (2) (3)
(+ or -)
Oct. 2013 23 310.7 13.5 16.4%
Oct. 2012 23 266.6 11.6
Nov. 2013 21 270.8 12.9 6.6%
Nov. 2012 22 266.1 12.1
(1) Net tonnage doesn’t include residuals or textiles (2) Increase calculated on tons per day due to a different number of days per month (3) Comparing monthly tonnages between every week collection (2012) and every other
week collection (2013) may not produce a true comparison, as some areas of the city
may not have the same number of collections within a month.
90-Gallon Recycling Cart Selection:
The City delivered 90-gallon carts to all residents prior to the start of the program. The biggest
resident concern with single-sort recycling has been with the size of the carts that were provided
(90-gallon carts). To-date, 420 of the 12,300 households served (3.4%) have requested smaller
carts. Of the 420 requested cart exchanges, approximately 200 have been completed, with most
of the remainder expected to be exchanged in December. We expect there will be additional cart
exchange requests through January and then anticipate these requests will become less frequent.
Listed below is the rationale staff used in deciding to roll out 90-gallon recycling carts:
• Recent experience and recommendations from neighboring communities (Minneapolis,
Edina, Plymouth) who recently rolled out recycling carts.
• Historical data showing that recycling volumes increase when moving to single-sort
recycling, most recently from Minneapolis who experienced a significant increase in
material recycled when moving to single-sort recycling.
• The typical SLP household had two 18-gallon recycling bins (1 for papers and 1 for
containers), when moving to every other week recycling one 65-gallon cart will not hold
what two 18-gallon bins hold each week.
• We are adding more items (i.e. bulky rigid plastics - plastic pails, laundry baskets, toys,
etc.) to the collection stream, which will take up more room in the cart.
• After using the 90-gallon cart for 90 days residents are able to downsize to a smaller cart
if they determine a 30-gallon or 60-gallon cart better fits their needs.
Study Session Meeting of December 9, 2013 (Item No. 5) Page 3
Title: Update on Solid Waste Program
Old Recycling Bins
Residents were given the option of keeping or recycling their old bins. Many residents decided
to keep their old bins and use them for a variety of uses. Residents who had no use for their bins
brought them to the MSC and filled four 30-yard dumpsters of bins that were recycled.
Recycling Frequently Asked Questions (see Attachment “A” below)
Organic Waste Collection
Residents have been very excited about the new optional organic waste recycling program.
When signing-up, residents receive one cart and one-year supply of compostable bags. Organic
waste must be bagged and put into the cart. Yard waste can either be put in the cart or outside
the cart. Yard waste put inside the cart does not need to be bagged, while yard waste that does
not fit in the cart must be either bagged (plastic compostable or paper Kraft) or put in the
resident’s containers and set alongside the cart. Sign-up is done using the on-line form, by phone,
or in-person with Utility Billing.
Organic Waste Carts
• With the initial cart rollout, residents received a 90-gallon cart. If residents determine the
cart is too large after using it, they are allowed to downsize to a smaller cart. To-date, 24 of
the 1,150 customers (2.1%) have requested a smaller size cart. Recently this practice has
been changed to allow residents to choose the size of cart they desire at the time of sign-up.
• Residents need to size their cart to meet their needs for the entire year (for both the yard
waste and non-yard waste seasons). Residents are only allowed to make one cart size
change in a 12-month period. The rationale for only allowing one cart exchange in a
12-month period is to minimize the number of carts the City needs to purchase &
inventory, as well as minimize cart delivery costs & administrative costs. If this practice
isn’t followed, the City’s cost for organic cart purchase could potentially double,
resulting in an additional cost to the City of $75,000 or more based on current customers
and would increase as additional customers sign-up.
• Residents who choose to downsize to a smaller organic/yard waste cart size can put extra
yard waste that doesn’t fit inside the cart out for collection using compostable or paper
Kraft bags or in their own yard waste containers.
• The need for the cart is to contain organic waste and wasn’t intended to have to contain
all of the yard waste. As noted above, yard waste that doesn’t fit the cart can be placed in
compostable bags alongside the cart.
Compostable Bags
• As residents sign-up they receive a one-year supply of bags (120 three -gallon and 100
13-gallon compostable bags).
• New organic waste customers pick-up their bags from the MSC. For residents who are
not able to get to the MSC during business hours, they can call staff to make other
arrangements.
• Residents wishing to exchange bags (3-gallon for 13- gallon or 13 gallon for 3-gallon),
can do so at the MSC.
• Residents that exceed their annual bag allotment can purchase additional bags at the MSC
at City cost.
• The City intends to continue to provide bags to residents in the future. Bags for year two
will be available for pick-up in September 2014 at the MSC.
Organic Waste Frequently Asked Questions (see Attachment “B” below)
Study Session Meeting of December 9, 2013 (Item No. 5) Page 4
Title: Update on Solid Waste Program
City Facility Recycling / Waste Stations
• Recycling / Waste Stations for recycling, organics, and garbage are being purchased for
improving recycling collection and to start organic waste collection at City Facilities.
The locations where the stations are planned to be installed are the Rec Center, City Hall,
Police Department, Fire Stations 1 & 2, MSC, and Westwood Nature Center.
• Staff evaluated a number of container stations and selected two types of container
stations. The first is a more aesthetic station to be used in the public areas & the second
station is a more simple design for use in employee-only areas.
• Staff has worked with the station manufacturers and Hennepin County to customize the
container station signage to maximum their effectiveness.
• Staff is currently determining the exact location and number of stations needed at each
facility.
• The Rec Center will be the first facility where the stations will be installed (Dec. 2013).
• A 2014 schedule has been created for the container rollout at the other facilities (see
below). The reason for not installing the stations at the same time at all locations is to
allow some time to evaluate how the first set of containers works at the Rec Center before
purchasing the stations for the other facilities.
• Staff is working with Information Resources to create an education plan for employees
and users of the stations on proper use.
City Facility Recycling / Waste Station Schedule
Rec Center
• Order placed on October 23, 2013
• Create education plan for employees and public w/IR (in process)
• Delivery in early December
MSC and Nature Center
• Kick-off meeting mid-January 2014
• Inventory done by January - February
• Order placed by February 28
• Educate employees and public prior to delivery
• Delivery 4 - 6 weeks (March 28 – April 11)
City Hall and PD
• Kick-off meeting beginning of February 2014
• Inventory done by February 21
• Order placed by February 28
• Educate employees and public prior to delivery
• Delivery 4 - 6 weeks (March 28 – April 11)
Fire Stations
• Kick-off meeting beginning of March 2014
• Inventory done by March 21
• Order placed by March 28
• Educate employees and public prior to delivery
• Delivery 4 - 6 weeks (April 25 – May 2)
o In place before Fire Open House sometime in June
Study Session Meeting of December 9, 2013 (Item No. 5) Page 5
Title: Update on Solid Waste Program
Back Yard Composting Bins and Rain Barrels
• In May 2014, the City will host a truckload event where residents can pre-order barrels or
bins from the Recycling Association of MN and pick them up during the City’s annual
tree sale.
• In 2014, residents will be able to purchase rain barrels and backyard compost bins from
the City at the MSC, at City cost.
Study Session Meeting of December 9, 2013 (Item No. 5) Page 6
Title: Update on Solid Waste Program
ATTACHMENT “A”
Recycling Frequently Asked Questions
(posted on our City’s website)
1. How does the new recycling program work?
Starting Monday, September 30, 2013, the city began a new program where residents place all
their recyclables into one city-owned recycling cart. This is referred to as single-sort recycling.
Recyclables no longer need to be separated into two different categories (paper and containers).
Every-other-week you leave this cart at the curb to be collected.
2. When will I get a new single-sort recycling cart?
The new blue-lidded recycling carts were delivered prior to Monday, September 30, 2013. Please
call Waste Management at (763) 783-5423 if you have not received your cart.
3. What are the dimensions of the new carts?
The approximate dimensions of the carts are:
90 gallon – 45.7" tall x 28.5" wide x 33.7" deep
60 gallon – 40.6” tall x 26.7" wide x 28.1" deep
30 gallon – 39.1" tall x 20.2" wide x 23.0" deep
4. I don't need such a large cart; can I switch to a smaller cart?
We are asking residents to try the new cart for 90 days before downsizing. The new cart is
equivalent to about 5 bins. So if you fill 2 bins each week, you would fill 4 bins in two weeks.
Thus, your 90-gallon cart would be almost full before each collection. Residents may find the
cart is the perfect size, especially with the additional materials being accepted. However, after 90
days, you may request an additional cart or downsize to a smaller cart by calling Utility Billing at
(952) 924-2111. Before downsizing, also consider that additional bulky plastics will be collected
and will need to fit inside your cart with the lid closed.
5. What can I recycle?
In addition to everything that you currently put inside your recycling bin, Bulky Rigid Plastics
and certain Scrap Metals will also be collected. See a comprehensive list of acceptable items or
call Public Works at (952) 924-2562. There will also be a label on the lid of your new cart
explaining many of the items that can be recycled.
6. Will my recycling collection day change?
Your collection day will not change, but collection will be every-other-week instead of weekly.
7. Can I keep my old recycling bins?
Yes, we encourage residents to keep the old bins for use inside your home or garage. It's a great
storage container or tote for the garden, tools and outside toys.
8. How do I get rid of my old recycling bins?
You can bring them to the Municipal Service Center, 7305 Oxford Street, during the month of
October. The city will provide a dumpster where you can drop them off. The bins will be
recycled.
Study Session Meeting of December 9, 2013 (Item No. 5) Page 7
Title: Update on Solid Waste Program
9. I'm moving, should I take my new recycling cart?
No. Just like the garbage and yard and organic waste carts, these new recycling carts are the
property of the City of St. Louis Park. Do not take them when you move.
10. Can I continue to collect my recycled materials in brown paper bags?
Yes. If you want to continue sorting your materials in brown bags, that is fine. Simply put all the
brown bags inside your new recycling cart. Please do not put plastic bags in the cart. Plastic bags
are accepted for recycling at most grocery stores and co-ops.
11. What happens if my cart is missing or damaged?
Please call Utility Billing at (952) 924-2111 to request a free replacement cart. The cart will be
delivered before your next collection day.
12. Will you take extra recycling if I place it alongside my recycle cart?
Yes. Extra recycling will be collected at no extra charge. If you have excess cardboard, please
cut or fold the cardboard into 3 feet by 3 feet sections, and tie them into manageable bundles
with string or twine. Place the bundles next to your recycling cart. If you cannot fit all your
recyclables in your cart with the lid closed, place additional items in a paper bag or cardboard
box next to your cart. If you consistently have extra recycling, call Utility Billing at (952) 924-
2111 to request an additional cart.
Study Session Meeting of December 9, 2013 (Item No. 5) Page 8
Title: Update on Solid Waste Program
ATTACHMENT “B”
Organic Waste Frequently Asked Questions
(posted on our City’s website)
1. What does St. Louis Park provide?
When you sign-up for organic waste collection through the City of St. Louis Park, your
household will receive the following:
• A 90-gallon cart for yard and organic waste (smaller sizes are available)
• 220 compostable bags for the first year (120 x three-gallon and 100 x 13-gallon size), this
equates to roughly three small and two large bags per week
• An informational packet
• Expert advice and assistance
Once signed-up, stop by the Municipal Service Center between the hours of 7 a.m. and 3:30 p.m.
to pick up your compostable bags. Please call Jason at (952) 928-2857 for bag pick up
information or to arrange an alternate pick up time.
If you use more bags than are provided, additional bags will be available for sale (at cost) at the
Municipal Service Center, 7305 Oxford Street, St. Louis Park, MN 55426.
2. Will it smell?
No. Organics will smell the same as your household trash. Remember, it is the same waste you
have now, just placed in a different cart. Just like garbage, the city requires organic waste to be
bagged prior to putting it into the cart. This will help keep smells to a minimum. However, yard
waste can be put directly into the cart without being bagged.
3. Can I use regular plastic bags to collect organic waste?
No. Plastic bags are not compostable and are a contaminant. You risk turning an entire load of
compostable material into garbage if you use plastic bags. Bags labeled “BPI Certified
Compostable” that meet ASTM D6400 standards are required. The city-provided bags meet this
standard.
4. What about using my garbage disposal?
Converting organic waste into compost is more cost-effective and environmentally friendly than
using a garbage disposal. It takes energy and resources to process out solids including food waste
at wastewater treatment plants. Food waste can also overload your septic system and cause
problems (Hennepin County, 2013).
5. What happens to the organics once it has been collected?
It is turned into compost at a commercial composting facility. Huge amounts of organic waste
are carefully managed so the compost piles get very hot. This means that compost can be made
using items that can’t be easily composted in a back yard, such as bones, fish skins, and frozen
pizza boxes. Organics become compost in just 180 days after you put them out for weekly
collection.
Study Session Meeting of December 9, 2013 (Item No. 5) Page 9
Title: Update on Solid Waste Program
6. What if I don’t have much compost — can I put my kitchen pail out for collection?
No. Compost must be placed in the yard and organic waste cart for efficient collection.
7. Is St. Louis Park providing free kitchen pails?
No. However, virtually any small bucket or crock will work. Look online or check with your
favorite local store.
8. When will I get my new Yard and Organic Waste Cart?
If you sign-up prior to the start date, your cart was delivered in mid-September. You will receive
an information packet along with your cart that provides information on how to use your new
cart. Initially, everyone receives one 90-gallon yard and organic waste cart. Residents may find
the cart is the perfect size, especially during yard waste season and the addition of frozen and
refrigerated food boxes. Residents may request a smaller cart by calling Utility Billing at (952)
924-2111.
Meeting: Study Session
Meeting Date: December 9, 2013
Written Report: 6
EXECUTIVE SUMMARY
TITLE: South Side of East Excelsior Boulevard Design Guidelines Process
RECOMMENDED ACTION: None at this time. This report is for informational purposes.
Please advise staff of questions you may have.
POLICY CONSIDERATION: None at this time.
SUMMARY: Staff would like to move forward with a public process to create a set of Design
Guidelines for the south side of Excelsior Boulevard on the east side of Hwy 100 from Quentin
to France Avenue. This commercial area includes a strip of land along Excelsior Boulevard that
shares a southern border with single family residential homes. It is expected this process would
take 4-6 months in the first part of 2014. Staff is undertaking this process in response to the
Council’s directive given at the time a small commercial redevelopment project was approved
for the BP gas station site at Excelsior Blvd and Natchez Ave.
The intent of the Guidelines would be to provide parameters for any redevelopment that might be
proposed in the area. Similar to Design Guidelines that have been completed for the Ellipse and
Eliot School sites, these guidelines would set forth design expectations for such items as land
uses, density, heights, setbacks, site access, parking and the like. The result of the process could
also lead to specific zoning ordinance changes as well.
Initially, a general neighborhood meeting would be held to kick off the process, and then a Task
Force of neighbors and property/business owners would be assembled to meet 4-5 times to
develop and review the guidelines.
A planning and urban design consultant would be retained to facilitate the public process and
create the guidelines. It is expected the city would invite consultants to submit a proposal for the
process.
FINANCIAL OR BUDGET CONSIDERATION: Consultant fees for the project will be paid
via the Development Fund.
VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged
community.
SUPPORTING DOCUMENTS: Scope of Work
Prepared by: Meg J. McMonigal, Planning and Zoning Supervisor
Reviewed by: Michele Schnitker, Housing Supervisor
Kevin Locke, Community Development Director
Approved by: Tom Harmening, City Manager
Study Session Meeting of December 9, 2013 (Item No . 6) Page 2
Title: South Side of East Excelsior Boulevard Design Guidelines Process
SCOPE OF SERVICES
PURPOSE:
Create Design Guidelines for the south side of Excelsior Boulevard from Quentin Avenue to
France Avenue. Design Guidelines will include such items as land uses, density, heights,
setbacks, site access, parking etc.
PROCESS:
1. Hire a consultant to facilitate a community process and create guidelines.
2. Conduct public process.
3. Present Design Guidelines to City Council for acceptance or adoption.
PUBLIC PROCESS: TIMELINE:
1. Hold a general neighborhood meeting to discuss process
moving forward.
2. Assemble Task Force of neighborhood residents and
commercial businesses and property owners (10-15
people).
3. Hold 4-5 Task Force meetings to discuss ideas, make
proposals and gain consensus on guidelines.
4. Create Draft Guidelines.
5. General neighborhood meeting/open house to present draft
guidelines.
6. Review with Planning Commission and City Council.
7. Present to City Council for acceptance.
February
February
March – June
March – June
June
June/July
July
NEXT STEPS:
If the City Council is in agreement with proceeding forward, Staff will finalize the Scope of
Services for the project and send out a Request for Proposals to consultants. It is expected a
consultant could be on board in the January/February timeframe with the process beginning in
February.
Meeting: Study Session
Meeting Date: December 9, 2013
Written Report: 7
EXECUTIVE SUMMARY
TITLE: Highway 100 Project Update
RECOMMENDED ACTION: No action needed at this time.
POLICY CONSIDERATION: Does Council need any additional information at this time?
SUMMARY: On December 3, 2012, the City Council granted municipal consent for the
Highway 100 layout. MnDOT subsequently spent the last year working towards completion of
the Environmental Assessment (EA), advancement of the visual quality and public art process,
and final design plans and specifications.
They expect to bid the project in early 2014 and begin construction in the latter half of 2014.
FINANCIAL OR BUDGET CONSIDERATION: This is a MnDOT led project with an
estimated cost of $60 million. The City continues to work with MnDOT through final design,
including visual quality and public art considerations. The City’s share of the project cost is
approximately $3,000,000. In addition to cost participation in the Highway improvement costs,
the City also has several other related costs such as upgrading our water, sanitary and storm
utilities that traverse under Highway 100 and Public Art. More information regarding the costs
and funding can be found in the “Discussion” section of the report.
VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged
community.
SUPPORTING DOCUMENTS: Discussion
Lilac Way Artwork Designs
Prepared by: Jack Sullivan, Senior Engineering Project Manager
Reviewed by: Debra M. Heiser, Engineering Director
Approved by: Tom Harmening, City Manager
Study Session Meeting of December 9, 2013 (Item No. 7) Page 2
Title: Highway 100 Project Update
DISCUSSION
OPEN HOUSE
MnDOT invited over 5000 property owners to an open house on September 10, 2013 at Groves
Academy. Approximately 85 people attended the open house. Overall the feedback was
supportive. Most of the comments were about the actual schedule for road closures on
Minnetonka Boulevard, Highway 7 and on Highway 100. Many residents were happy to hear
about the improvements to Highway 100 but were concerned with the detours and construction
inconveniences that will result from the construction over the next few years.
BUSINESS OPEN HOUSE
MnDOT held a business open house on November 21, 2013. This meeting was attended by
approximately 25 local business owners that were interesting in understanding the scope of the
project and to learn more about road closures and detours associated with the construction.
MnDOT staff worked one on one with local business owners to understand how commercial
traffic and patrons would be expected to get to their business during the construction staging,
road closures and detours.
PUBLIC ART
The Visual Quality Advisory Committee (VQAC) started their monthly meetings in December
2012. This group developed a Visual Quality Process Manual for the project. The VQAC is
made up of representatives from adjacent neighborhoods, institutions adjacent to the highway,
staff, and the City’s artist. The meetings identified community values and objectives to ensure
sensitivity to visual quality and aesthetics (including public art) in the design. The input was
used to design key project elements such as the bridges, abutments, and noise walls.
The VQAC and MnDOT identified two public art opportunities along the Highway 100 corridor
including a decorative railing on the Minnetonka Boulevard bridge and two free-standing vertical
elements adjacent to two pedestrian waysides near the Minnetonka Boulevard and Highway 100
intersection. The VQAC also developed the pedestrian waysides concepts which are consistent
with the 2008 Minnetonka Boulevard Corridor Study which recommended to “create pedestrian
scale corner plazas at road intersection with special paving, pedestrian scale lighting, landscape
framework, signage, benches, etc.” The study also identified Highway 100 and Minnetonka
Boulevard as a location for Interpretive Features/ Public Art focused on Lilac Way.
At the April 8, 2013 study session the City Council selected artists, Andrea Myklebust and Stan
Sears of Myklebust+Sears, to work on public art for this corridor because of their experience
working with MnDOT and their recent experience working with the City of St. Louis Park on the
public art for the Highway 7 and Louisiana project. The Highway 100 Public Art Committee
was created to work with the artists on the final concepts. Members of the VQAC and a
representative of the Friends of the Arts were a part of this committee.
Lilac Way and the beehive were two themes identified by the Highway 100 Public Art
Committee and City Council members. As a result, the artists incorporated lilacs into both the
railing design and the vertical art elements (see attached). The vertical art elements also include a
bee and the bridge and pedestrian waysides will reflect the beehives in the stonework.
Study Session Meeting of December 9, 2013 (Item No. 7) Page 3
Title: Highway 100 Project Update
The railing improvements will be integrated into the project construction. The vertical art
elements are not proposed to be included in the final MnDOT design plans for Highway 100.
However, the MnDOT plans account for the future art installation and have the necessary
electrical wiring and footings needed accommodate the art. The vertical art can be a separate
contract and installed after the Highway 100 project is complete in late 2016. The current
estimated cost of the two vertical art elements is $200,000. Staff would bring the final design
with final costs and funding back to Council for approval.
UTILITY RELOCATION AND UPGRADES
City owned watermain, sanitary sewer and storm sewer mains run under Highway 7 and
Highway 100 in a number of locations. Many of these utilities are in need of rehabilitation due
to their age and condition. The City believes this is an opportune time to make the upgrades,
working with MnDOT to include these upgrades as a part of this project will minimize disruption
and save the City money.
RIGHT OF WAY ACQUISITION
MnDOT is in the process of acquiring approximately 3,000 square feet of property from the City
of St. Louis Park along the west side of the City impound lot located at the end of Park Glen
Road. In addition, MnDOT will be acquiring a temporary easement of approximately 11,000
square feet along the north side of the same parcel of land. Both the permanent land acquisition
and the temporary easement are necessary in order for MnDOT to reconstruct the CP rail bridge
over Highway 100. The City is in negotiations with MnDOT for fair compensation of this land.
The current estimated value of the acquisitions is approximately $80,000.
UTICA AVENUE – NORTH OF MINNETONKA BLVD
Utica Avenue from Vernon Avenue to W. 27th Street is in the Capital Improvement Plan for
roadway reconstruction in conjunction with Highway 100 improvements. Since this project
would include assessments to the adjoining homeowners per the City’s assessment policy, staff
believes it should be a separate project. The Engineering Department would start the public
process and feasibility study in 2014 that could result in construction in 2015 or 2016. The
project would be coordinated with the Highway 100 improvements. The Feasibility study would
identify costs and funding sources, however, it is anticipated that this project would be funded
using assessments, pavement management funds, and utility funds.
COSTRUCTION STAGING
As part of the construction plans, MnDOT has been developing construction staging plans.
Essentially, MnDOT will schedule and stage the project, including the replacement of bridges
(CP Rail, Highway 7, and Minnetonka Boulevard) in a manner that will mitigate the timing and
amount of road closures and traffic disruptions as much as possible. As proposed at this time,
the CP Rail bridge would be constructed late 2014 through early 2015, the Minnetonka
Boulevard bridge for essentially the remainder of 2015, and Highway 7 for the majority of 2016.
This construction will also be closely coordinated with other construction projects in the City,
including the Highway 7 / Louisiana Avenue project which is expected to be substantially
completed by the time the Highway 100 work is underway.
Study Session Meeting of December 9, 2013 (Item No. 7) Page 4
Title: Highway 100 Project Update
FINANCIAL OR BUDGET CONSIDERATIONS
The following table represents the current estimated costs that the City of St. Louis Park is
responsible for:
Engineering Expenses:
Previous Expenses and Studies $90,000
Additional Engineering Expenses $68,000
Roadway Expenses:
Bridge Widening Costs (6’ Striped Shoulders) $160,000
Traffic Signal Cost Share $45,000
Toledo Avenue Trail $30,000
Utility Relocations or Improvements:
Stormwater Facilities $600,000
Sanitary Sewer and Water Facilities $1,900,000
Visual Quality/ Public Art
Artist $50,000
Decorative Bridge Railing and Cast Bronze Elements $60,000
Pedestrian Level Bridge Lighting $60,000
TOTAL $3,060,000
Other Potential Costs (not part of current budget)
Utica Avenue Reconstruction $250,000
Vertical Art Elements at Pedestrian Waysides $200,000
It is anticipated that this project would be funded using EDA Development Funds, Permanent
Improvement Revolving Fund, Sanitary Sewer Utility Funds, Stormwater Utility Funds, and
Water Utility Funds.
UPCOMING MEETINGS
MnDOT will be hosting a meeting with St. Louis Park Police, Fire and other emergency
responders on December 19, 2013 to explain the project, expected detours and proposed
schedule for the project. The input from St. Louis Park emergency responders will help to shape
the construction sequencing and detour routes for the project.
PROJECT SCHEDULE
Based on the current project status and progress made to date, the following schedule is
anticipated at this time:
Completion of Construction Plans and Specifications January 2014
Right of Way Acquisition May 2013 - May 2014
Open Bids and Award Contract May 2014
Construction Late 2014 - 2016
Artwork Materials:
Vertical elements: Concrete, carved Indiana limestone and Kasota stone masonry walls, fabricated stainless steel
(stainless steel plate, woven wiremesh), programmable, color-changing LED lighting, three-dimensional elements in
bronze and kiln-formed glass.
Art railings: Painted, galvanized steel with inset bronze elements.
Artwork goals:
serve as a community/site identifier making reference to historic “Lilac way,” Focal point, gateway sculptures identify
the City of St Louis Park, functional sculptural seating at pedestrian waysides at either end of the bridge, dynamic
nighttime illumination with color-changing LED fixtures.
Infrastructure needs:
Concrete footings and foundations, rough-in electrical, location for LED hardware.
City of St Louis Park, MN
Designs for artwork
Lilac Way
Minnetonka Bridge over Highway 100
Andrea Myklebust & Stanton Sears
November 11, 1013
Visual resources:
Lilac plants in various stages of
life cycle – full bloom, honeybees,
stone beehive.
Visual resources:
Lilac plants in various stages of
life cycle – branch, leaf, bud,
blossom, full bloom.
Lilac Way
Study Session Meeting of December 9, 2013 (Item No. 7)
Title: Highway 100 Project Update Page 5
City of St Louis Park, MN
Designs for artwork
Lilac Way
Minnetonka Bridge over Highway 100
Andrea Myklebust & Stanton Sears
November 11, 1013
Above:
Two views of a project using carved limestone and stainless
steel plate with inset bronze and glass elements and color-
changing LED light.
Locations for artwork:
2 focal point sculpture sites at pedestrian waysides, East- and West-bound.
Below: plan drawing of artworks at pedestrian waysides
Study Session Meeting of December 9, 2013 (Item No. 7)
Title: Highway 100 Project Update Page 6
Artwork description:
The design drawings shown here depict vertical sculptures for
placement within the pedestrian waysides, identified as potential
focal points by the VQAC group. The sculptures feature imagery
of lilac plants in a variety of stages of growth, and honeybees.
The lower portion of the sculpture is comprised of a monolithic
carved Indiana limestone column with dimensions of 2’ x 2’x 10’,
with three-dimensional relief carving of details of lilac branches,
buds, and blossoms. The upper portion of the sculpture is an
illuminated column in stainless steel, also with dimensions of
approximately 2’ x 2’ x 10.’ Cast glass insets in the form of three-
dimensional lilac blossoms are incorporated in the stainless steel
structure, and a bronze honeybee is a three-dimensional element
within the stainless steel portion of the sculpture.
Color-changing programmable LED fixtures mounted inside the
stainless steel portion of the sculpture provide internal illumination,
and ground-based landscape lighting is shown to illuminate the
carved limestone column at the lower portion of the sculpture.
The entire sculpture is set on an elevated base, for an overall
height of approximately twenty-five feet. Seating in the form of
Kasota stone blocks is part of the larger composition, and serves
to connect the work to the iconic “beehive” roadside structure
preserved in the city.
City of St Louis Park, MN
Designs for artwork
Lilac Way
Minnetonka Bridge over Highway 100
Andrea Myklebust & Stanton Sears
November 11, 1013
Study Session Meeting of December 9, 2013 (Item No. 7)
Title: Highway 100 Project Update Page 7
Stainless steel with cast glass insets and cast
bronze honeybee. This element approx. 2’ x 2’ x 10’.
Carved Indiana Limestone column with imagery based on lilacs. All
four sides of the stone are carved or altered in some way. Ornate
carving on one side, split-faced stone on one face, simple carving
on one face, and carving for a stainless-steel-covered conduit cover
on the remaining face of the stone.
Approx 2’ x 2’ x 10’.
Poured concrete base incorporated
within the pedestrian wayside at
each end of the bridge
City of St Louis Park, MN
Designs for artwork
Lilac Way
Minnetonka Bridge over Highway 100
Andrea Myklebust & Stanton Sears
November 11, 1013
Below: This is the detailed face of the
second vertical sculpture.
The stainless steel elements are the
same on both sculptures.
Study Session Meeting of December 9, 2013 (Item No. 7)
Title: Highway 100 Project Update Page 8
City of St Louis Park, MN
Designs for artwork
Lilac Way
Minnetonka Bridge over Highway 100
Andrea Myklebust & Stanton Sears
November 11, 2013
Art railing design:
Below: Design development drawing of art railing element for incorporation at center and ends of bridge.
Above: Example of an art railing designed and
built to MNDoT standards.
Standard railing design:
Above: Design development drawing of the “standard” railing panel design to accompany the two “art” railing designs.
This railing panel is 10’ in length, with square pickets spaced at 6” on center. The majority of the railing panels used on
the bridge would be of this “standard” design.
Study Session Meeting of December 9, 2013 (Item No. 7)
Title: Highway 100 Project Update Page 9
City of St Louis Park, MN
Designs for artwork
Lilac Way
Minnetonka Bridge over Highway 100
Andrea Myklebust & Stanton Sears
November 11, 1013
Railing design development
These drawings represent the final railing design based on feedback from City staff and consultation with MNDoT. The top row of railing elements on this page
shows the patterns sequence designed for each of the four breidgeheads, with one “lilac” panel and two “pickets only” panels.
The lower row of railing panels illustrates the pattern sequence for the center of the bridge, using a total of four of the “pickets only” panels arranged symmetri-
cally on each side of the light fixture base at the center of the bridge. The design is the same for both sides of the bridge.
The art railing is designed to utilize MNDoT standard materials, dimensions and finishes (galvanized steel and paint) in the creation of art railings to permit the
seamless blending of “art” and “standard” railings. Art panels are designed with straight edges, so that they can be placed side by side or next to a standard
railing panel to transition from one pattern to another.
It is our recommendation that the art railing panels be used in series of at least three at a time to take advantage of the visual effect of the railing pattern. Based
on feedback from the City and MNDoT, art railings are located at both ends of the bridge and at the centerpoint of the bridge.
Left: Detail drawing of the upper
portion of the lilac blossomfor
incorporation as a cast bronze art
element within the railing.
The cast bronze elements are
dimensional with minimal relief
projecting beyond the plane of
the railing, and the steel “frame”
surrounding the brinze is galva-
nized, painted steel matching the
adjacent railing.
This is the railing pattern sequence for each bridgehead
(begin with cast lilac closest to end of bridge, then 2 “pickets only” art panels. Mirror image of this
\arrangement at the other end of the bridge). BRIDGE CENTER LIGHT POSTThis is the railing pattern sequence at the center of the bridge, utilizing 4 of the “pickets only”
art panels, grouped symmetrically around the center lamp post of the bridge.
Study Session Meeting of December 9, 2013 (Item No. 7)
Title: Highway 100 Project Update Page 10
Meeting: Study Session
Meeting Date: December 9, 2013
Written Report: 8
EXECUTIVE SUMMARY
TITLE: Bylaws of the Environment and Sustainability Commission: Sustainable SLP
RECOMMENDED ACTION: None at this time. This report is being provided for
informational purposes. The City Council will be asked to consider approving the bylaws at its
December 16 meeting.
POLICY CONSIDERATION: Are the Bylaws in keeping with the expectations of the City
Council?
SUMMARY: The Bylaws of the Environment and Sustainability Commission: Sustainable SLP
were formally adopted at the Commission’s August 7, 2013 meeting.
Staff has reviewed the bylaws and found them to be consistent with Chapter 2, Article IV of the
City Code on Boards and Commissions, and the Council’s Rules and Procedures for Boards and
Commissions.
FINANCIAL OR BUDGET CONSIDERATION: Not applicable.
VISION CONSIDERATION: St. Louis Park is committed to being a leader in environmental
stewardship. We will increase environmental consciousness and responsibility in all areas of city
business.
SUPPORTING DOCUMENTS: Bylaws of the Environment & Sustainability Commission
Prepared by: Kay Midura, Office Assistant – Administrative Services
Reviewed by: Bridget Gothberg, Organizational Development Coordinator
Cindy Walsh, Director - Operations and Recreation
Approved by: Tom Harmening, City Manager
Study Session Meeting of December 9, 2013 (Item No. 8) Page 2
Title: Bylaws of the Environment and Sustainability Commission: Sustainable SLP
ENVIRONMENT AND SUSTAINABILITY COMMISSION
St. Louis Park, Minnesota
08/07/2013
CURRENT BY-LAWS
(Adopted August 7, 2013)
1. PURPOSE
The purpose of the Environment and Sustainability Commission: Sustainable SLP shall
be to:
a) Provide recommendations to advance city goals, policies, and programs.
b) Provide advice and assistance to staff and council through collaboration.
c) Provide leadership in engaging the community, encouraging relationships and
partnerships with neighborhoods, special interest groups, religious institutions, business
leaders, and other commissions.
d) Serve as a conduit for environmental and sustainable information, topics, and direction to
and from residents and the public.
2. DUTIES
The Environment and Sustainability Commission: Sustainable SLP shall have the
following powers and duties to:
a) Advise the City Council with respect to environment and sustainability issues arising out
of or in connection with the plans or operations of any city department or agency and
recommend the adoption of such specific policies or actions as may be needed to enhance
the city’s environmental stewardship.
b) Elicit community feedback and direction, including direct engagement, social media,
annual events and fairs, etc.
c) Reach out to the full community as well as to special populations with communication
and educational efforts related to the environment and sustainability.
Study Session Meeting of December 9, 2013 (Item No. 8) Page 3
Title: Bylaws of the Environment and Sustainability Commission: Sustainable SLP
d) Establish work groups with at least one Commission member to focus on specific areas of
interest, special projects, and ongoing concerns. Work group representation should be
broadened to emphasize greater diversity, inclusiveness, and specific issue expertise with
non-commission members from the general community.
e) Submit to the City Council by April 1 of each year an annual report of the activities of the
Commission during the previous year.
f) The Commission shall have such additional powers and duties as the City Council shall
from time to time determine.
3. OFFICERS
a) At its first or second meeting of each calendar year, the Commission shall elect from its
membership a Chair and a Vice-Chair. Nomination of officers shall be made by the
members of the Commission present at the annual organizational meeting, and the
elections shall follow immediately thereafter.
b) The Chair and Vice Chair positions shall rotate annually. A recording secretary shall be
appointed by staff and need not be a member of the Commission.
c) The Chair and Vice-Chair shall take office immediately following their election and shall
hold office for a term of one year and until their successors are elected and assume office.
d) The Chair shall preside at all meetings, appoint committees, and perform such other
duties as may be ordered by the Commission.
e) The Vice-Chair shall act in the capacity of the Chair in the absence of the Chair. In the
event the office of the Chair becomes vacant, the Vice-Chair shall become Chair, and the
Commission shall elect a successor to the office of Vice-Chair for the unexpired term.
f) A Staff Liaison to the Commission shall be designated by the City Manager and shall be
subject to the administrative rules and regulations of the city. The Staff Liaison may
facilitate or assist in the meetings. The Staff Liaison is responsible for keeping the City
Manager informed regarding the business of the Commission and shall communicate to
the City Manager any problems or issues that may arise. The Staff Liaison shall also be
responsible for assisting the Commission in considering their financial needs and, if
deemed necessary by the Commission, shall request appropriate funding from the City
Council through the annual budget process.
Study Session Meeting of December 9, 2013 (Item No. 8) Page 4
Title: Bylaws of the Environment and Sustainability Commission: Sustainable SLP
4. MEETINGS
a) All regular and special meetings, records, and accounts shall be open to the public and
conducted in accordance with the Minnesota Open Meeting Law.
b) The annual organizational meeting of the Commission shall be the first or second regular
meeting of the year, at which time elections will be held and the schedule for the
following year’s regular meeting schedule will be considered.
c) The Commission shall hold regular meetings on the first Wednesday of each month at
7:00 p.m., provided however, that when the day fixed for any regular meeting of the
Commission falls upon any of the following holidays: Ash Wednesday, Chanukah,
Christmas, Veterans Day, Independence Day, New Year's Day, Passover (first two
nights), Rosh Hashanah, and Yom Kippur, such meeting shall be held at the same hour on
the next succeeding Wednesday not a holiday. (For Chanukah, Christmas, Passover,
Rosh Hashanah and Yom Kippur, the holiday includes the evening before the holiday.)
All regular meetings of the Commission shall be held in the City Hall of the City or other
public building as noticed. The Commission may, by a majority vote, change the regular
meeting dates for any reason, provided that proper public notice of the changed meeting
is provided to the public.
d) A quorum shall consist of a simple majority of the members eligible to vote on matters
before the Commission. Without a quorum, the meeting cannot be opened, and
Commission business or voting cannot be conducted. Passage of any matter before the
Commission shall require the presence of a quorum and the affirmative vote of a majority
of the quorum.
e) Voting on regular motions shall be by voice and will be recorded by yeas and nays unless
a roll call is requested by a member of the Commission.
f) In all points not covered by these rules, the Commission shall be governed on its
procedure by Sturgis Standard Code of Parliamentary Procedure.
g) All meeting minutes, records and accounts shall be in writing, kept in accordance with
MN Statute and Rules regarding preservation of public records and the MN Data Privacy
Act.
h) No member of the Commission shall discuss or vote on any question in which the
member has a direct or indirect financial interest.
Study Session Meeting of December 9, 2013 (Item No. 8) Page 5
Title: Bylaws of the Environment and Sustainability Commission: Sustainable SLP
i) If a member wishes to transmit information regarding the business of the Commission,
the member should present it to the Staff Liaison for distribution to the other members.
j) Any member who is unable to attend a scheduled meeting of the Commission may submit
written comments pertaining to an item on the agenda to the Staff Liaison for distribution
to the Commissioners prior to the meeting or at the meeting and may request that such
comments be attached as an addendum to the minutes of the meeting.
5. ORDER OF BUSINESS
a) The order of business shall be as follows:
Roll Call
Approval of Minutes
Unfinished Business
New Business
Communications
Miscellaneous
Adjournment
b) Unless objection is made by motion of the Commission, the Presiding Officer may
modify the foregoing order of business in order to accommodate citizens present or to
expedite the business of the Commission.
c) Unless a reading of the Commission meeting minutes is requested by a member of the
Commission, such minutes may be approved without reading if the secretary has
previously furnished each member with a copy thereof.
d) Unless there is objection from a member of the Commission, Staff or anyone in
attendance at the meeting, Consent Items may be acted upon without discussion.
e) The case before the Commission shall be presented in summary by staff or a designated
member of the Commission, and parties in interest shall have privilege of the floor
thereafter. In those instances where the matter is considered non-controversial and does
not warrant a summary, the Presiding Officer may entertain a motion without
presentation of the summary, unless an objection is expressed by anyone present.
f) The Commission may postpone any case or continue any case for further study and
information until the next regular meeting unless otherwise designated.
Study Session Meeting of December 9, 2013 (Item No. 8) Page 6
Title: Bylaws of the Environment and Sustainability Commission: Sustainable SLP
g) Any person desiring to address the Commission shall first secure the permission of the
Presiding Officer to do so.
6. ATTENDANCE AND PERFORMANCE OF DUTIES
a) Regular attendance at meetings is a requirement for continued membership. Commission
members are expected to attend regular and special commission meetings and assigned
committee meetings. Planned absences communicated to the Commission Chair or
committee task force chair in advance of the meeting will be deemed excused. Any other
absence will be deemed unexcused. The Commission will approve and record the
approval of all excused and unexcused absences.
b) Council will be informed if a member receives three unexcused absences in any calendar
year; if a member attends scheduled meetings irregularly; or if a member is frequently
absent from scheduled meetings. Council may remove that member.
7. BY-LAWS AND RULES
a) These by-laws are subject to the City Council’s Rules and Procedures for Boards and
Commissions, amended by Resolution 12-069 on May 7, 2012, and Chapter 2,
Administration, the St. Louis Park City Code.
b) Written notice of proposed changes to the Environment and Sustainability: Sustainable
SLP Commission By-Laws shall be provided to members thirty days prior to formal
action by the Commission. These rules may be amended at any regular or special
meeting by an affirmative vote of a majority of the entire membership. The City Council
has thirty days to take action to modify the By-Laws or amendments approved by the
Commission.