HomeMy WebLinkAbout2013/11/04 - ADMIN - Agenda Packets - City Council - Regular
AGENDA
NOVEMBER 4, 2013
6:30 p.m. SPECIAL STUDY SESSION – Council Chambers
Discussion Items
1. 6:30 p.m. Ownership and Replacement Costs in the Right of Way
2. 7:15 p.m. Update on Southwest LRT (Verbal)
7:30 p.m. CITY COUNCIL MEETING – Council Chambers
1. Call to Order
1a. Pledge of Allegiance
1b. Roll Call
2. Presentations -- None
3. Approval of Minutes
3a. Study Session Minutes October 14, 2013
3b. Special Study Session Minutes October 21, 2013
3c. City Council Meeting Minutes October 21, 2013
4. Approval of Agenda and Items on Consent Calendar
NOTE: The Consent Calendar lists those items of business which are considered to be routine and/or which
need no discussion. Consent items are acted upon by one motion. If discussion is desired by either a
Councilmember or a member of the audience, that item may be moved to an appropriate section of the regular
agenda for discussion. The items for the Consent Calendar are listed on the last page of the Agenda.
Recommended Action: Motion to approve the Agenda as presented and items listed on the Consent Calendar; and to waive
reading of all resolutions and ordinances. (Alternatively: Motion to add or remove items from the agenda,
or move items from Consent Calendar to regular agenda for discussion.)
5. Boards and Commissions -- None
6. Public Hearings -- None
7. Requests, Petitions, and Communications from the Public -- None
8. Resolutions, Ordinances, Motions and Discussion Items
8a. Second Cooperative Agreement with MCWD – Minnehaha Creek Reach 20 Trail –
Project No. 2014-1010
Recommended Action: Motion to Adopt Resolution authorizing entering into a
Second Cooperative Agreement with the Minnehaha Creek Watershed District for the
Minnehaha Creek Reach 20 Trail – Project No. 2014-1010
8b. 2014 Employer Benefits Contribution
Recommended Action: Motion to Adopt Resolution establishing 2014 Employer
Benefits Contribution
8c. First Reading of Ordinance Repealing Section 16-33 of the Code of Ordinances
Recommended Action: Motion to Approve First Reading Ordinance repealing
Section 16-33 of the Code of Ordinances relating to criminal history background
investigations for applicants for City employment and volunteer positions
9. Communication
Meeting of November 4, 2013
City Council Agenda
CONSENT CALENDAR
4a. Adopt Resolution authorizing award of the 2014 St. Louis Park Arts and Culture
Grants
4b. Adopt Resolution updating the Car Allowance policy and adding an On-Call Pay
policy to the City of St. Louis Park Personnel Manual
4c. Adopt Resolution to approve the application for ERF Funding from Hennepin County
for the removal of contaminated soils on the Highway 7 and Louisiana Interchange
Project
4d. Adopt Resolution authorizing the special assessment for the repair of the water service
line at 3208 Florida Avenue South, St. Louis Park, MN P.I.D. 17-117-21-14-0059
4e.
Adopt Resolution authorizing the special assessment for the repair of the sewer
service line at 3200 Texas Avenue South, St. Louis Park, MN P.I.D. 18-117-21-14-
0098
4f. Adopt Resolution authorizing Worker’s Compensation insurance renewal for
December 1, 2013 – November 30, 2014
4g. Approve for filing Parks & Recreation Advisory Commission Minutes August 21,
2013
4h. Approve for filing Parks & Recreation Advisory Commission Minutes September 18,
2013
4i. Approve for filing Planning Commission Minutes September 18, 2013
4j. Approve for filing Vendor Claims
St. Louis Park Economic Development Authority and regular City Council meetings are carried live on Civic TV cable channel 17 and
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the text display on Civic TV cable channel 17. The agenda and full packet are available by noon on Friday on the city’s website.
Auxiliary aids for individuals with disabilities are available upon request. To make arrangements, please call
the Administration Department at 952/924-2525 (TDD 952/924-2518) at least 96 hours in advance of meeting.
Meeting: Special Study Session
Meeting Date: November 4, 2013
Discussion Item: 1
EXECUTIVE SUMMARY
TITLE: Ownership and Replacement Costs in the Right of Way
RECOMMENDED ACTION: Discuss the draft Ownership of Private Improvements in Public
Right Of Way policy and provide direction to staff. This is a follow-up to a recent study session
discussion.
POLICY CONSIDERATION: Who is responsible for the removal, replacement and repair of
private improvements constructed in the Public Right of way?
SUMMARY: As a part of the Connect the Park! capital improvement program Council has
directed staff to create a policy that would clarify the Ownership of Private Improvements in
Public Right Of Way. This policy would provide clarity to the Council, staff and adjacent
property owners as the City undertakes future maintenance, construction and storm cleanup
operations in the public Right of Way. The Council last discussed this topic at the October 7
study session and provided direction that staff is now following up on.
Staff is recommending that in order to fully address how we assign ownership, responsibility and
liability to items within the ROW that a thorough review and update of Chapters 24 “Streets,
Sidewalk and Other Public Places” be completed. This will help to bring clarity to what is
allowed in the ROW and necessary approval processes.
However, a complete review and approval of this section of the City Code will take a
considerable amount of time. In order to stay ahead of the Connect the Park! trail and sidewalk
capital improvement program staff has put together the attached draft policy related to issues
expected to arise as a part of that project. Included in it are recommended “Best Management
Practices” for ROW stewardship. Staff desires direction on the draft policy.
FINANCIAL OR BUDGET CONSIDERATION: The impact will vary, but the replacement
and repair of private improvements in the public right of way will have a direct impact on the
City’s budget.
SUPPORTING DOCUMENTS: Discussion
1 - Ownership of Private Improvements in Public Right of
Way - Draft Policy
Prepared by: Debra Heiser, Engineering Director
Reviewed by: Jack Sullivan, Engineering Project Manager
Cindy Walsh, Operations and Recreation Director
Approved by Tom Harmening, City Manager
Special Study Session Meeting of November 4, 2013 (Item No. 1) Page 2
Title: Ownership and Replacement Costs in the Right of Way
DISCUSSION
BACKGROUND: The term right of way (ROW) refers to a strip of land of a specific width,
which has been legally established for public purposes. The ROW is typically much wider than
the road or alley located on it. The ROW lines, on both sides of the travelled way, separate the
abutting owners property from the land available to the public or local agency for construction
and maintenance of public facilities. This includes to the area above and below the ROW. This
strip of land becomes the conduit for vehicles, bicycles, pedestrians and the many public and
private utilities that traverse the City. The width of the ROW varies throughout the City.
The ROW is governed by the City and all activities within this area are regulated by City Code
Chapters 24 “Streets, Sidewalk and Other Public Places” and Chapter 30 “Traffic and Vehicles”.
The topic of who owns and is responsible for maintaining the items in the ROW is most often
brought up during construction activities such as the City’s pavement management program or in
other instances when these facilities have been damaged.
After researching how the City regulates, manages and repairs damages to items in the ROW it
became evident that not every situation is covered in the city code. Section 24 of the Code is not
clear or silent on many of the private improvements that reside within the ROW such as fences,
retaining walls and irrigation systems.
The recent Council approval of the Sidewalk, Trail and Bikeway Capital Improvement Project
will have considerable impact to the private improvements within the right of way. Many of
these new sidewalks will be placed in the ROW boulevards that currently have landscaping,
irrigation systems or electric pet containment fencing.
The purpose of the proposed Ownership of Private Improvements in Public Right Of Way policy
is to clear up the inconsistences on how these various items are managed by the City and to
define who is responsible for the repair or replacement if they are damaged. In developing the
policy, staff has surveyed our neighboring communities to understand their practices as to who is
responsible for these items. A summary of the information gathered from other cities is in the
table below.
City Above Ground Items Below Ground Items Landscaping
Bloomington City will relocate outside
of ROW Or allowed in
ROW with encroachment
agreement
City will remove and
relocate outside of
ROW
City will replace trees & shrubs
and relocate outside of ROW
Everything else property owner
Edina City will salvage and
restore in place
City will salvage and
restore in place
City will replace trees & shrubs
Everything else property owner
Falcon
Heights
City will salvage and
restore in place
Property owner City will replace trees & shrubs
Everything else property owner
Golden
Valley
City will relocate outside
of ROW
Property owner City will replace trees & Shrubs
and relocate outside of ROW
Everything else property owner
Richfield Property owner Property owner Property owner cost no
replacement
Roseville City will salvage and
restore in place
Property owner City will replace trees & Shrubs
Everything else property owner
Special Study Session Meeting of November 4, 2013 (Item No. 1) Page 3
Title: Ownership and Replacement Costs in the Right of Way
FINANCIAL OR BUDGET CONSIDERATION: At the October 7 study session, the Council
discussed this matter relative to the Connect the Park project and determined that below ground
items such as private irrigation and pet containment systems would be the responsibility of
property owner if they were impacted by a sidewalk/trail project. The City Council also
discussed the benefits of landscaping within the ROW, and that many property owners see the
ROW boulevard adjacent to their home as an extension of their property. As a result, many
property owners have installed landscaping within the ROW. The Council asked what the
impacts would be if the City paid for the replacement of landscaping installed by single family
home owners within the right of way. Ideas such as a stipend were proposed. Staff indicated
that they would take a look at the costs and come back with a recommendation as a part of the
proposed policy.
Staff has put together an estimate for one of the proposed sidewalk segments proposed for
construction in 2014. In looking at replacement of landscaping, the costs ranged between $500
to as much as $12,000 for the property owners. With the wide range, staff was concerned that
setting a stipend would create uncertainty for property owners. It may also be frustrating if we
paid for all of the landscaping for one and only a portion of the landscaping for another.
When staff looked at the types of private improvements we determined that trees and shrubs are
the most expensive to replace, as well as the least likely to survive a transplant. Perennials and
bulbs can be dug up and saved and will survive a transplant. As a result we have proposed
language in the policy that the City will replace trees and shrubs, but have the property owner be
responsible for perennials.
Also, the other above ground improvements such as fences and retaining walls are specialty
items that could be damaged if the City were to remove and replace them, so we are proposing to
have the property owner be responsible for those items as well.
A summary of the estimated costs is in the table below, the project cost would increase by almost
25% if the City were to remove and replace all of the above ground private improvements as a
part of the project.
Item Cost Estimate Percent Cost Increase
Sidewalk Construction $208,000 NA
Tree & Shrub replacement $22,000 10.6%
Above ground improvement
replacement
$21,000 10.0%
Perennial replacement $6,660 3.2%
Special Study Session Meeting of November 4, 2013 (Item No. 1) Page 4
Title: Ownership and Replacement Costs in the Right of Way
SUPPORTING DOCUMENT #1
Engineering Department
October 30, 2013
Subject: Ownership of Private Improvements in Public Right Of Way
Purpose:
To provide clarity to how the City regulates and manages private improvements located within the public right- of-
way in a fair and consistent manner. To define the ownership and the fiscal responsibility should the private
improvement need to be removed or replaced as the result of public improvement construction or routine
maintenance.
Background:
Public right of way (ROW) refers to a strip of land of a specific width, which has been legally established for public
purposes. The ROW is typically much wider than the road or alley located on it. The ROW lines, on both sides of
the travelled way, separate the abutting owners property from the land available to the public or local agency for
construction and maintenance of public facilities. This includes the space above and below the ground. This strip of
land becomes the conduit for vehicles, bicycles, pedestrians and the many public and private utilities that traverse
the City. The width of the ROW varies throughout the City.
The improvements located within the ROW can be categorized into three types of ownership:
1. City owned facilities.
a. Items such as alleys, roads, utilities, signs, trees, art and retaining walls, etc.
b. These items are constructed as a part of public improvement projects.
2. Utilities owned by private companies and permitted to be in the ROW through City Code.
a. Items such as CenterPoint Energy, Xcel Energy, Fiber Optic communications, etc.
b. Private utility companies are registered with the City to use the ROW.
3. Privately owned improvements that are either placed in the ROW under permit or done so without City
approval.
a. Items such as driveways, retaining walls, fences, landscaping, irrigation, electric pet containment, etc.
b. The improvements are paid for and maintained by private property owners.
The ROW needs to be carefully managed by the City to ensure the public’s interest is protected and to minimize
issues when activities happen within the ROW. Typically items within the ROW are impacted by planned
construction activities (street, utility, or sidewalk construction), routine maintenance (snow plowing, tree removal)
or by emergency situations (storm damage).
Policy:
As a general policy, the City does not own and is not responsible for private improvements installed within the
public ROW.
If private improvements are damaged or need to be relocated as the result of public construction or routine
maintenance, it is the private property owner’s responsibility to repair, replace or relocate the improvement.
If the City determines that a private improvement in the ROW is a hazard to public safety, impedes snow removal/
storage, or creates a visual obstruction, it should be removed by the responsible property owner.
Special Study Session Meeting of November 4, 2013 (Item No. 1) Page 5
Title: Ownership and Replacement Costs in the Right of Way
Installation of private improvements within the ROW requires that a property owner apply for a ROW permit. This
will ensure the improvements are installed properly and that the owner knows that they could be damaged by
construction and maintenance work within the ROW. The fee for ROW permits for single family homeowners
installing private improvements in the ROW is waived.
The City reserves the right to use the ROW for public purposes. Receiving a ROW permit for installation of private
improvements in the ROW is not a guarantee that the improvements can remain in the ROW indefinitely. The City
reserves the right to remove any private improvements in the ROW and is not liable for any damages to the private
improvements at any time.
Since there are different concerns associated with private improvements in the ROW depending on the location,
additional policy details are contingent on the location and type of the private improvement.
Below Ground Improvements
Improvements in the ROW below ground are not obvious to the casual observer. As a result, it is difficult for staff
to know that they exist unless the property owner has applied for a permit or informs staff that they are there.
Examples of below ground improvements: irrigation systems, electrical for lighting, pet containment fences, etc.
Since below ground improvements create limited risk to public safety, they are permitted to encroach into the ROW.
However, if these improvements are damaged or need to be relocated as the result of public construction or routine
maintenance the cost to repair, replace, or relocate the private improvement is the property owner’s responsibility.
• Below ground private improvements require that a property owner apply for a ROW permit. This will
ensure the improvements are installed properly and that the owner knows that they could be damaged
by work within the ROW.
• In general, underground pet containment fences should not be in the ROW. In cases where sidewalk is
present this could create a public safety risk of pets encroaching on to public sidewalks.
• The main line for irrigation systems should not be within the ROW. This will save property owner
cost and distress to landscaping should there be a construction project that requires the irrigation
system to be disconnected for the duration of the project.
Above Ground Improvements
Improvements in the ROW above ground can present a hazard to public safety, impede snow removal/ storage,
create a visual obstruction, or add significant cost to construction projects. As a result they should not be in the
ROW without City review and approval. Examples of above ground items: mailboxes, driveways, outwalks,
retaining walls, fences, boulders, sculptures, landscaping, etc.
The installation of most above ground private improvements within the ROW will be reviewed on a case by case
basis. Property owners wishing to use the public ROW for private purposes should contact the Engineering
Department to discuss the improvement and see if it would be allowed through the “Application for Temporary
Private Use of Public Land” process. Examples of improvements that could be considered under this permit;
retaining walls, fences, boulders, sculptures.
If private improvements are damaged or need to be relocated as the result of public construction or routine
maintenance the cost to repair, replace or relocate the private improvement is the responsibility of the property
owner.
• United States Post Office mailboxes, installed in compliance with USPS guidelines, are allowed in the
ROW without getting a permit from the City. The City will remove and reinstall mailboxes in association
with public construction projects. The USPS guidelines can be found at:
https://www.usps.com/manage/know-mailbox-guidelines.htm
• Driveways and outwalks require the property owner to acquire a ROW permit. Approved material for
driveway and outwalk construction within the ROW is standard concrete or bituminous. If a portion of the
pavement within the ROW needs to be removed as the result of the permitted use of the ROW, it will be
replaced in kind with approved material. Decorative pavement, pavers, fieldstone, or pavement with
heating systems are considered specialty material. The cost to repair or replace specialty material is the
responsibility of the property owner. In the case of specialty material replacement, the City will either
install standard concrete or bituminous pavement or the property owner can contract the work, in which
case, the City will contribute up to the cost that it would have been for the City to install the driveway at the
contract bid prices.
Special Study Session Meeting of November 4, 2013 (Item No. 1) Page 6
Title: Ownership and Replacement Costs in the Right of Way
Landscape Improvements
The City recognizes that property owners take pride in their homes and see the ROW boulevard adjacent to their
home as an extension of their property. Over the years, many property owners have installed landscaping including
trees, shrubs, perennials, rain gardens, and hardscaping within the ROW. The City sees this as a public- private
partnership; as long as the landscaping does not create a hazard to public safety, impede snow removal/ storage, or
create a visual obstruction, it is allowed within the ROW.
Existing and proposed public improvements within the ROW may create limitations that prohibit the placement of
landscaping. Sometimes the location of utility lines in the ROW will mean that while there may appear to be space
above ground for plants, there is no below ground open space because of underground utilities. The roots of trees
and shrubs can create problems for underground utilities. The City also has projects on the long term Capital
Improvement Plan which may require the use of the open area of ROW for sidewalks, storm water management,
public art, turn lanes, snow storage, and other public uses.
As a result, landscape installation within the ROW requires that a property owner apply for a ROW permit. This
will ensure the improvements are installed properly and that the owner knows that the improvements could be
damaged by construction or maintenance work within the ROW. The fee for ROW permits for single family
homeowners installing landscaping in the ROW is waived.
If private landscaping is damaged as the result of routine maintenance in the ROW the cost to repair, replace or
relocate the private landscaping is the responsibility of the property owner.
Public Construction Project Impacts
When it is determined that landscaping needs to be removed or relocated as the result of public improvement
construction or maintenance the following policies will apply:
• The removal and replacement of hardscaping is the responsibility of the property owner. The City will
provide notice to the property owners prior to the project starting so that they can arrange to have the
hardscaping moved. When boulevard restoration is scheduled staff will coordinate with the property
owners so that they can reinstall the hardscaping. Hardscaping includes items such as decorative
boulders, birdbaths, and statuary.
• It will be the property owner’s responsibility to remove and replace perennials and bulbs located
within the ROW. The City will provide notice to the property owners prior to the project starting so
that they can remove the perennials they would like saved. When boulevard restoration is scheduled
staff will coordinate with the property owners so that they can reinstall perennials.
• Boulevard trees removed for construction will be replaced with a new tree (1.5 inch B&B). The tree
selection will be reviewed with the property owner to ensure that it is consistent with the City’s street
tree master plan. This applies to deciduous trees only, for safety reasons, coniferous trees will not be
replaced within the ROW.
• Shrubs removed for construction will be replaced with a new shrub (#3 container). Shrub selection
will be coordinated with the property owner, however, specialty shrubs may be difficult to replace. If a
shrub variety is not available, a substitute will be provided.
• Areas of turf grass that are disturbed will be replaced as a part of the construction project.
Depending on the extent of the public improvement construction and location of utilities, there may no longer
be area within the ROW to reinstall landscaping. If that is the case, the City will work with the property owner
on planting the replacement trees or shrubs in the front yard of private property.
Replacement landscaping will still be a private improvement. The City will not take over ownership or
maintenance of the replacement landscaping.
Meeting: City Council
Meeting Date: November 4, 2013
Minutes: 3a
UNOFFICIAL MINUTES
CITY COUNCIL STUDY SESSION
ST. LOUIS PARK, MINNESOTA
OCTOBER 14, 2013
The meeting convened at 6:30 p.m.
Councilmembers present: Mayor Jeff Jacobs, Steve Hallfin, Anne Mavity, Julia Ross, Susan
Sanger, Sue Santa, and Jake Spano (arrived at 6:37 p.m.).
Councilmembers absent: None.
Staff present: City Manager (Mr. Harmening), Deputy City Manager/Director of Human
Resources (Ms. Deno), Director of Operations and Recreation (Ms. Walsh), Director of
Community Development (Mr. Locke), City Assessor (Mr. Bultema), Director of Engineering
(Ms. Heiser), Planning/Zoning Supervisor (Ms. McMonigal), Controller (Mr. Swanson), Finance
Supervisor (Mr. Heintz), Communications Coordinator (Mr. Zwilling), and Recording Secretary
(Ms. Hughes).
Guests: Susan Schneck and George Hagemann (Friends of the Arts Board Members) and Victor
Pechaty (Hammel, Green and Abrahamson, Inc.).
1. Future Study Session Agenda Planning – October 21 & October 28, 2013
Mr. Harmening presented the proposed special study session agenda for October 21st and the
proposed study session agenda for October 28th.
2. Friends of the Arts Annual Report and Update
Ms. Walsh presented the staff report and introduced Ms. Susan Schneck and Mr. George
Hagemann from Friends of the Arts (FOTA).
Ms. Schneck advised that the Board completed a strategic planning process to clarify FOTA’s
mission, goals, and focus, adding that a big component of the strategic plan is redefining the
roles of the Board and staff, including working toward hiring an executive director in 2014. She
stated she will be leaving the organization in 2014 and is pleased to have been a part of the group.
Mr. Hagemann stated the activities of FOTA are growing fast enough that volunteers cannot be
expected to provide all the services at a level that are needed as well as to provide more of the
things people are requesting of FOTA. He indicated that FOTA does not yet have the money to
fund the half-time executive director position and acknowledged that funding the position will be
FOTA’s biggest hurdle but they are confident they can find funding.
Councilmember Ross asked if FOTA has considered holding any fundraisers.
Mr. Hagemann replied that FOTA has been exploring different funding models but believes it is
most important for the organization to focus first on the change in leadership.
Ms. Schneck indicated FOTA has avoided fundraising in the past because it felt that the
organization has been able to find money through grants, adding that a key role of the executive
director will be fundraising.
City Council Meeting of November 4, 2013 (Item No. 3a) Page 2
Title: Study Session Minutes of October 14, 2013
Councilmember Sanger asked if there has been or will be any efforts to encourage arts
organizations not based in St. Louis Park to put on performances in the City or perhaps to set up
a branch campus in St. Louis Park.
Ms. Schneck stated that one of the questions that came up during the strategic planning process
was whether FOTA wants to start thinking about space and geographic locations and FOTA
determined that it needed a more solid structure and foundation before moving on to that level.
Councilmember Mavity stated she would like FOTA to provide recommendations to the City
Council on what the City can do to better partner with FOTA and to make sure that FOTA is
given an opportunity to provide recommendations on projects, e.g., the community center.
Councilmember Sanger urged FOTA to include dance and architecture in its programming.
Councilmember Spano stated he would like to see FOTA collaborate with the schools and
professional artists in the area to work with kids who are interested in becoming professional
artists.
Mr. Hagemann stated that FOTA is committed to increasing awareness of artists and arts
organizations within the City and finding ways to connect with them.
Councilmember Santa agreed with Councilmember Spano and stated the arts and culture grants
should provide an opportunity for local artists to showcase their work.
Mayor Jacobs expressed the City Council’s thanks to Ms. Schneck and Mr. Hagemann and the
FOTA Board for their work in the community.
3. Southwest LRT Update
Ms. McMonigal presented the staff report and a proposed timetable relative to Municipal
Consent. She pointed out that City staff and not SPO staff will present the overview of
Municipal Consent plans at the October 28th study session.
Councilmember Mavity requested that Council set aside sufficient time to discuss the list of
betterments, including the Louisiana and Beltline station areas, and to discuss what changes can
be made and the City’s leverage after the Municipal Consent vote.
Ms. McMonigal stated the items on the betterment list include the Louisiana Avenue south
platform, the trail underpass at Wooddale, and either a trail overpass or grade separated crossing
at Beltline.
Councilmember Spano stated that a trail overpass east of the Beltline station was listed in the
attachment that defined the project scope voted on by the CMC.
Councilmember Mavity felt that having a grade separation at Beltline was absolutely critical and
was concerned about potential budget implications to the City. She stated that Met Council
wants to put a 600-vehicle park and ride at Beltline and suggested the City include a condition
during Municipal Consent to make sure the City gets a grade separated crossing at Beltline.
City Council Meeting of November 4, 2013 (Item No. 3a) Page 3
Title: Study Session Minutes of October 14, 2013
Councilmember Hallfin stated he attended the Project Open House at Kenwood Community
Center last week and made a suggestion about the possibility of removing the Wooddale station,
given that the City has three stations within 1.5 miles of each other, and stated he would like to
know the cost to build the Wooddale station. He explained his thought process was that pulling
the Wooddale station could provide extra money for grade separation at Beltline, adding he felt it
was most important to have a grade separated crossing at Beltline and because the decision on
the reroute is going in the City’s favor, he felt the City was not going to get much in the way of
betterments.
Councilmember Mavity strongly disagreed with the idea of pulling the Wooddale station and
stated it was important to consider the economic development that would be lost by pulling the
Wooddale station.
Councilmember Santa agreed that the grade separated crossing at Beltline was critical and stated
she felt strongly about moving the Louisiana Avenue station closer to Methodist Hospital.
It was the consensus of the City Council to agree with the proposed Municipal Consent process
and tentative schedule as outlined in the staff report.
Councilmember Sanger requested further information about the role of Council during the
required public hearing on the Municipal Consent plans.
Mr. Harmening stated the public will be invited to attend an open house prior to the public
hearing and will be given an opportunity to provide input on the Municipal Consent plans.
Councilmember Sanger requested that the notice state that the required public hearing on
November 25th will be the only opportunity for residents to speak because there will not be an
opportunity to speak when Council votes on Municipal Consent.
4. Community Center Project
Ms. Walsh presented the staff report and advised that staff researched the recovery rate of
community centers in surrounding suburbs and found a 50-90% recovery rate, noting the City
used an anticipated recovery rate of 66%.
Mr. Swanson reviewed the estimated tax and rate impact for several capital projects including a
community center and explained that a $30 million community center would result in an
estimated increase in the City’s property tax share of $81 or an 8.6% increase over a two year
period and a $50 million community center would result in an estimated increase in the City’s
property tax share of $134 or a 14.4% increase over a two year period. He stated the community
center would also need an operating subsidy of approximately $628,000 per year that would
require a 2.4% levy increase to cover this operating loss or approximately $22 per year for a
residential homeowner. He then reviewed the estimated tax impact as it relates to the sidewalks
and trails program that results in an estimated $5-$7 per year property tax increase over an 11
year period. He also reviewed the rate based implications of the City’s storm water projects
estimated at $11 million resulting in an approximate $33 increase in utility rates over a period of
five years or an approximate 46% increase to the current storm water utility rates.
City Council Meeting of November 4, 2013 (Item No. 3a) Page 4
Title: Study Session Minutes of October 14, 2013
Councilmember Ross stated she supported the idea of a community center but was concerned
about the cumulative effect of the property tax impacts and increased utility rates on the average
property owner. She was also concerned about the Federal government debt ceiling and how that
might impact the City and felt this was not a safe time to undertake the community center project
and felt the City should wait on it.
Councilmember Sanger did not think the City should wait and urged Council to consider the cost
of not doing this project at this time. She felt it was important to keep on growing, developing,
and improving the City to make sure families want to move into the City and she felt it was
possible to tweak the plan to save money on some of the proposed amenities.
Councilmember Spano stated the City only has one chance to get light rail done right in the
community and he was very nervous about entering into a $45 million commitment for a
community center knowing that the light rail project is coming. He added a scaled back version
loses the wow factor and did not feel that scaling back the community center was the answer. He
suggested that Council wait on the community center project until the City has further clarity on
light rail.
Councilmember Sanger indicated her idea of scaling back the community center project could
include eliminating the drop-in day care because of its high operational cost. She stated if the
community center project were delayed, higher bonding costs could take this out to 2029, which
means there is no appreciable benefit to waiting two years before building a community center.
Councilmember Hallfin stated he was torn about whether to proceed with a community center,
adding it was a great idea and the community has asked for it during the visioning process. He
stated there was no way to predict interest rates and if a community center project is put on hold,
the City might miss out on low interest rates.
Councilmember Ross stated she was not okay with bonding the entire cost of a community
center at this time and questioned whether it might be possible to do the project in increments so
the City does not have to put out so much money now.
Councilmember Santa agreed with Councilmember Spano’s comments about getting light rail
done right for the community and waiting on the community center project until the City has a
better handle on its costs.
Councilmember Sanger requested that staff prepare some general calculations of what it might
cost to do the Beltline underpass and some of the other enhancements that Council has talked
about related to light rail and to provide Council with information regarding funding sources for
all these projects, including how much the City would need to bond.
Councilmember Santa requested that this information include potential partnerships with private
or public entities.
Mayor Jacobs stated he was torn about a community center project as well, adding it was clear
the community wants this but he was not sure the community would be willing to pay $45
million for a community center. He indicated the City has several significant projects including
light rail and Highway 100 and he was not comfortable moving forward with a community
center project of this magnitude until the City is aware of the cost of all these other projects.
City Council Meeting of November 4, 2013 (Item No. 3a) Page 5
Title: Study Session Minutes of October 14, 2013
It was the consensus of the City Council to direct that no further activity take place on the
proposed community center project at this time. It was also the consensus of the City Council to
direct staff to work with Mr. Pechaty on costing out various components of the community
center’s programs as well as phasing opportunities available for the project. It was also the
consensus of the City Council to direct staff to provide further information on the types of
infrastructure improvements the City needs to be involved in either directly or indirectly with
SWLRT and Highway 100 and to bring this matter back to Council in six months for further
discussion.
5. 2014 Budget Review
Mr. Harmening presented the staff report and policy questions for Council consideration.
Mr. Swanson reviewed the 2014 budget recommendation highlights and advised that the City’s
health insurance rates came in favorably so the benefit contribution was decreased from $100 per
month to $45-$50 per month. He stated those additional dollars would be put toward fund
balance preservation to maintain the City’s current fund balance position. He advised Council
approved a 2014 preliminary property tax levy increase of approximately 3.5% that will be
allocated to six different funds and pointed out the capital replacement fund-future debt service
includes adding an additional $379,000 in 2014 for total of $645,000 that will be used to mitigate
property tax impacts in the future. He stated the City’s fiscal disparities contribution increased
$730,000 from 2013 and explained the City is a net contributor of $3.67 million of its tax
capacity and pointed out this amount is not a cash outflow but rather represents a reduction in the
City’s tax capacity of $60 million, meaning that it reduces the City’s tax capacity by 1% and
means that property owners pay a slightly higher share of property taxes. He added the 2014
budget also includes the maximum HRA levy of approximately $949,000.
Councilmember Sanger expressed concern that the City’s contribution to the fiscal disparities
pool has doubled in two years and requested information about the recent study authorized by the
legislature relative to fiscal disparities.
Councilmember Mavity indicated the Metro Cities Board will be presenting a recommendation
to the legislature to reevaluate the fiscal disparities formula.
Mr. Heintz presented the 2014 utility rate adjustments and discussed the changes to the City’s
contract for garbage/recycling/organics as well as the City’s efforts to make sure services being
provided are encouraged, e.g., organics, and decreasing resident’s refuse cost and promoting
recycling. He presented the proposed solid waste service levels comparison and rate
comparisons, noting this matches the City’s ten year plan of a 3% rate increase and continuing to
move to a “pay as you throw” rate structure.
Councilmember Ross requested the City consider having a system where residents are allowed to
bring large items for recycling to the Municipal Service Center or some other convenient location.
Ms. Deno agreed to have staff take a look at this.
Mr. Swanson reviewed the estimated impacts to the City share of property taxes of both the
utility rates and property tax levy increase of 3.5% and stated that a median value home would
see an increase in 2014 of approximately $22.94 per year. He explained that approximately
City Council Meeting of November 4, 2013 (Item No. 3a) Page 6
Title: Study Session Minutes of October 14, 2013
$39.80 is attributable to utility rate adjustments and a decrease of $17 is attributable to the City’s
share of property taxes, noting that the reason for the decrease is a change in residential
valuations with values dropping about $10,000 so taxes decreased about 1.8%.
Mr. Bultema stated that if the City’s home values were set tomorrow, the City’s residential stock
would be increased about 9% across all price brackets for taxes payable in 2015. He stated that
commercial and industrial properties remain mostly flat because the City’s stock is tight in terms
of transactions that occurred; in addition, the City is going to be increasing apartment values.
It was the consensus of the City Council to set the 2014 final property tax levy at $25,577,908 or
approximately 3.5% over the 2013 final property tax levy. It was also the consensus of the City
Council to continue to levy the full 0.0185% of estimated market value allowable for HRA
purposes of $949,359 or approximately 5.38% over the 2013 amount to assist in paying for
infrastructure needs in redeveloping areas. It was also the consensus of the City Council to
approve the proposed utility rate adjustment plans for adoption on October 21, 2013.
Communications/Meeting Check-In (Verbal)
Councilmember Mavity requested that staff provide possible dates for the Council retreat as soon
as possible. She also requested that Council have a discussion about climate change, either at the
retreat or during a study session that includes a menu of things the City should be looking at to
stay ahead of the curve on this issue.
Councilmember Spano felt that the Environment & Sustainability Commission should be looking
at this issue.
Councilmember Sanger stated she has been contacted by some residents about their pick-up date
for recycling and requested that the City put reminder information about recycling pick-up dates
on the website.
Councilmember Mavity suggested using the phone system as a reminder for residents.
Mr. Zwilling stated that residents can look up their collection date by address on the website.
Councilmember Spano stated the City is now a “Beyond the Yellow Ribbon” City and he
attended the proclamation ceremony on Saturday. He presented the proclamation and challenge
coin to Mr. Harmening.
Mr. Harmening requested that Council provide feedback on the process for conducting the City
Manager’s annual performance evaluation.
Councilmember Sanger indicated she liked the process that Council did with Jean Morrison.
Mr. Harmening indicated that Ms. Deno will provide further information for council
consideration of the evaluation process.
The meeting adjourned at 9:04 p.m.
______________________________________ ______________________________________
Nancy Stroth, City Clerk Jeff Jacobs, Mayor
Meeting: City Council
Meeting Date: November 4, 2013
Minutes: 3b
UNOFFICIAL MINUTES
CITY COUNCIL SPECIAL STUDY SESSION
ST. LOUIS PARK, MINNESOTA
OCTOBER 21, 2013
The meeting convened at 7:15 p.m.
Councilmembers present: Mayor Jeff Jacobs, Steve Hallfin, Anne Mavity, Julia Ross, Susan
Sanger, Sue Santa, and Jake Spano.
Councilmembers absent: None.
Staff present: City Manager (Mr. Harmening), Economic Development Coordinator (Mr. Hunt),
Communications Coordinator (Mr. Zwilling), and Recording Secretary (Ms. Hughes).
1. Property Acquisition Update: 4601 Highway 7
Mr. Hunt presented the staff report and results of the Phase II Environmental Site Assessment
and advised that the subject property has some impacts with approximately 10,000 cubic yards of
soil/debris that would likely have to be pulled off the site. He pointed out the material was
placed over poor soils anyway and would have to come out regardless, adding that some of the
soil could likely remain on the site depending on how the site is covered at the time of
redevelopment.
Councilmember Santa requested clarification regarding the consultant’s statement regarding the
relatively few soil borings and asked if staff felt there were too few soil borings taken by a
reasonable standard.
Mr. Hunt explained that the City’s objective was to see what would likely be encountered in the
soil with approximately eight to ten borings taken and not over the entire site. He stated there
was a reasonable distribution of borings taken throughout the property, particularly in areas
where it was suspected there might be some contamination, as well as several borings taken
within the building itself.
Councilmember Sanger asked if Clear Channel has accepted the City’s appraisal value. She also
asked if the City would be immune from liability for any environmental violations on the site.
Mr. Hunt replied the City has provided Clear Channel with the amount based on the appraisal
and it is not clear whether Clear Channel will come back and request more. He stated the
billboards at this location are on wood-framed structures and the appraisal is based on the
depreciated fair market value of the structure. He added the City is immune from liability for
any contamination on the site, adding the City will enter the property into the MPCA’s VIC
program in order to obtain a No Association Determination.
Councilmember Sanger asked if the City believes it will get its money back if the City has to sell
the property to Met Council or some other governmental entity if the future use turns out to be a
parking ramp for the LRT station. She stated she does not want to be in a position of having to
give the property away or to sell it for a discounted price if it turns out that Met Council or some
other entity decides that this is a parcel they want for a parking ramp.
City Council Meeting of November 4, 2013 (Item No. 3b) Page 2
Title: Special Study Session Minutes of October 21, 2013
Councilmember Mavity noted this site would be part of the City’s Business Park zoning district
that encourages parking with development and did not feel this was a site where you would put
only parking because the site has a higher use.
Mr. Hunt stated that this property by itself is a very good redevelopment site and felt the property
has significant redevelopment opportunities with LRT. He added the City has made it
abundantly clear that it is looking for more than parking at this location.
Mr. Harmening acknowledged the municipal consent plans show surface parking in this area but
did not believe that Met Council would want to build long-term surface parking on this site
because the development potential is too great. He stated the City could include a condition
regarding parking as part of municipal consent and added the City is going to work hard to make
sure a parking lot does not happen in the way that is currently being proposed. He added if it
turns out that the Met Council wanted this property for parking, it would not be at a discounted
price.
Councilmember Mavity urged Council to remain cognizant of the fact that there will be other
redevelopment sites that the City will want to control and that this particular purchase represents
more than 20% of the available cash in the Development Fund.
It was the consensus of the City Council to proceed with purchasing the subject property.
The meeting adjourned at 7:27 p.m.
______________________________________ ______________________________________
Nancy Stroth, City Clerk Jeff Jacobs, Mayor
Meeting: City Council
Meeting Date: November 4, 2013
Minutes: 3c
UNOFFICIAL MINUTES
CITY COUNCIL MEETING
ST. LOUIS PARK, MINNESOTA
OCTOBER 21, 2013
1. Call to Order
Mayor Jacobs called the meeting to order at 7:32 p.m.
Councilmembers present: Mayor Jeff Jacobs, Steve Hallfin, Anne Mavity, Julia Ross, Susan
Sanger, Sue Santa, and Jake Spano.
Councilmembers absent: None.
Staff present: City Manager (Mr. Harmening), Finance Supervisor (Mr. Heintz),
Communications Coordinator (Mr. Zwilling), Fire Department Representatives Jens Andersen,
Roger Coppa, Eva Hansen, Mark Nelson, Hugo Searle, Cary Smith, Andy Willenbring and
Recording Secretary (Ms. Hughes).
1a. Pledge of Allegiance
1b. Roll Call
2. Presentations - None
3. Approval of Minutes
3a. Study Session Meeting Minutes September 23, 2013
Councilmember Ross requested that the third paragraph on page 2 be revised to state,
“Councilmember Ross asked if the Nature Center staff provide any type of education
about wildlife management for the general public to call with questions about problems
they may be experiencing.”
Councilmember Ross also requested that the final paragraph on page 2 be revised to state
“Councilmember Ross stated she would support a moratorium until Council can have a
discussion on this, e.g., a moratorium on new apartment projects for the next six months
until Council can discuss the issue and make some decisions and suggested this should be
done with new councilmembers as well.”
The minutes were approved as amended.
3b. Special Study Session Meeting Minutes October 7, 2013
Councilmember Sanger requested that page 3 of the minutes be revised to reflect that
Council discussed right of way issues for Connect the Park and the sidewalk plan, as well
as right of way issues overall, and that staff agreed to come back to Council with some
draft policy language in order to create a more broad policy on this issue.
The minutes were approved as amended.
City Council Meeting of November 4, 2013 (Item No. 3a) Page 2
Title: Study Session Minutes of October 14, 2013
3c. City Council Meeting Minutes October 7, 2013
Councilmember Hallfin requested the fourth full paragraph on page 7 be revised to add a
sentence that states, “He asked Mr. Carlson about the price of the condominiums that had
recently been changed from $319,000 to $349,000. Mr. Carlson explained that the price
of the condominiums went up because the cost of the storm water plan was higher than
expected and the school has a lot of hazardous materials so he had to raise the prices.”
The minutes were approved as amended.
4. Approval of Agenda and Items on Consent Calendar
NOTE: The Consent Calendar lists those items of business which are considered to be routine
and/or which need no discussion. Consent items are acted upon by one motion. If discussion is
desired by either a Councilmember or a member of the audience, that item may be moved to an
appropriate section of the regular agenda for discussion.
4a. Approve Second Reading and Adopt Ordinance No. 2448-13 establishing fees for
2014 as outlined in Appendix A of the City Code of Ordinances; and to approve the
summary ordinance for publication.
4b. Approve premises amendment to the on-sale intoxicating and Sunday sales liquor
license for Apple Minnesota, LLC, dba Applebee’s Neighborhood Grill and Bar,
relocating to 8312 State Highway 7 in St. Louis Park.
4c. Adopt Resolution No. 13-152 Confirming Continued Water Main and Sewer Backup
Coverage.
4d. Approve Amendment No. 3 in the amount of $73,500 to Contract 13-12, originally in
the amount of $162,500, with Summit Envirosolutions, Inc. for consultant services
related to the implementation of the Reilly Tar and Chemical Corporation Remedial
Action Plan during 2013.
4e.
Approve Contract with Three Rivers Park District to clear and remove snow from the
LRT and Cedar Lake Extension Trails through the City of St. Louis Park for the 2013-
2014 Winter Season.
4f. Approve Second Reading and Adopt Ordinance No. 2449-13 amending Chapter 36
of the City Code pertaining to definitions; processing comprehensive plan
amendments and planning applications concurrently; fence height in the front yard;
front yard setbacks in commercial zoning districts; compact parking dimensions; and
allowing outdoor seating with food and beverage service in the Business Park zoning
district, and to approve the summary ordinance for publication.
4g. Approve Second Reading and Adopt Ordinance No. 2450-13 amending the Official
Zoning Map to change the zoning of 3998 Wooddale Avenue and 4017 Utica Avenue
from R-2 Single-Family Residence to R-4 Multiple-Family Residence, and approve
the summary ordinance contained in the agenda materials for publication.
4h. Adopt Resolution No. 13-153 authorizing the special assessment for the repair of the
sewer service line at 7325 Minnetonka Boulevard, St. Louis Park, MN P.I.D. 17-117-
21-21-0030.
City Council Meeting of November 4, 2013 (Item No. 3a) Page 3
Title: Study Session Minutes of October 14, 2013
4i. Adopt Resolution No. 13-154 authorizing the special assessment for the repair of the
sewer service line at 3204 Hampshire Avenue South, St. Louis Park, MN P.I.D. 17-
117-21-13-0002.
4j. Adopt Resolution No. 13-155 authorizing the special assessment for the repair of the
sewer service line at 7705 13th Lane, St. Louis Park, MN P.I.D. 05-117-21- 32-0055.
4k. Adopt Resolution No. 13-156 authorizing the special assessment for the repair of the
water service line at 1340 Jordan Avenue South, St. Louis Park, MN P.I.D. 01-117-
22-41-0009.
4l. Adopt Resolution No. 13-157 authorizing the special assessment for the repair of the
water service line at 2500 Xylon Avenue South, St. Louis Park, MN P.I.D. 07-117-21-
42-0031.
4m. Approve entering into a service agreement with the Hennepin County Department of
Corrections for continuing to use their crews from the Sentencing to Service Program
(STS Program).
4n. Adopt Resolution No. 13-158 authorizing final payment in the amount of $15,846.74
for the 2013 Sealcoat Project with Allied Blacktop Company- Project No. 2013-0001,
City Contract No. 33-13.
4o. Approve for filing Environment & Sustainability Commission: Sustainable SLP
Meeting Minutes August 7, 2013.
4p. Approve for filing Environment & Sustainability Commission: Sustainable SLP
Meeting Minutes September 11, 2013.
4q. Approve for filing Vendor Claims.
It was moved by Councilmember Ross, seconded by Councilmember Mavity, to approve
the Agenda and items listed on the Consent Calendar; and to waive reading of all
resolutions and ordinances.
The motion passed 7-0.
5. Boards and Commissions - None
6. Public Hearings
6a. Assessment of Delinquent Charges. Resolution No. 13-159.
Mr. Heintz presented the staff report and explained that each year the City certifies
delinquent charges to Hennepin County for outstanding fees and charges. He advised
that as of the close of business today, the delinquent balance was approximately $619,000
on 1,146 accounts and residents have until November 1, 2013, at 4:30 p.m. to pay the
delinquent amount and any outstanding amounts after that date will be assessed a $30
administrative fee and certified to the County.
Mayor Jacobs opened the public hearing. No speakers were present. Mayor Jacobs
closed the public hearing.
City Council Meeting of November 4, 2013 (Item No. 3a) Page 4
Title: Study Session Minutes of October 14, 2013
Councilmember Sanger stated that each year, 35-40% of the value of the outstanding bills
is paid at the last minute before the deadline. She also noted that it appears the number of
residents who are paying late has been significantly increasing over the last several years
and more so than during the height of the recession. She stated she did not think it was
appropriate that so many people pay right before the deadline to avoid certification and it
is not fair to the majority of other taxpayers who make sure they pay on time. She asked
if the City notifies the credit bureaus when someone is late paying their bills to the City.
Mr. Heintz replied that the City does not notify the credit bureaus and it has not been the
City’s practice to do this in the past.
Mayor Jacobs pointed out this would be a policy question for Council.
Councilmember Sanger felt it was appropriate for the City to undertake an evaluation of
what can be done to increase the percentage of outstanding debt that is paid on time and
stated she would like the City to take more aggressive steps to cut down on the number of
late payers and nonpayers. She requested that Council have a study session discussion
regarding this issue and to ask staff to come up with something for Council to review.
Councilmember Mavity requested that Council’s discussion include an evaluation about
why people are late in paying so Council can incorporate that into its response, as well as
to look at what kinds of assistance the City can offer to help its taxpayers.
Councilmember Santa asked if the City has a mechanism whereby residents can enter
into a payment arrangement if they are having trouble paying 100% of their bill on time
in order to avoid certification.
Mr. Heintz replied the City does not accept payment arrangements other than for large
services like tree removal.
Councilmember Santa felt this should be part of Council’s discussion as well.
It was moved by Councilmember Mavity, seconded by Councilmember Santa, to adopt
Resolution No. 13-159 Levying Assessment for Delinquent Utility Accounts, Tree
Removal/Injection, False Alarm Fees and Other Miscellaneous Charges.
The motion passed 7-0.
7. Requests, Petitions, and Communications from the Public – None
8. Resolutions, Ordinances, Motions and Discussion Items
8a. Adoption of 2014 Utility Rates. Resolution No. 13-160.
Mr. Heintz presented the staff report and proposed 2014 utility rates. He advised that
utility rates are reviewed during the budget process and take into consideration the City’s
operational budget, capital improvement plan, and long range financial management plan
with the goal of achieving long-term sustainability in the four utility funds. He explained
that the 2014 impact on a typical residential property is approximately $39.80 or 4.32%
for the year or $3.32 per month.
City Council Meeting of November 4, 2013 (Item No. 3a) Page 5
Title: Study Session Minutes of October 14, 2013
Councilmember Sanger noted that residents can control the amount of their utility bills by
switching to a smaller trash cart and recycling more.
It was moved by Councilmember Spano, seconded by Councilmember Sanger, to adopt
Resolution No. 13-160 Resolution Setting Utility Rates.
The motion passed 7-0.
8b. Resolution Confirming Appointment of Stephen Koering to the Position of
Fire Chief. Resolution No. 13-161.
Mayor Jacobs stated the City went through an extensive recruitment and selection process
to fill the position of Fire Chief after Mr. Stemmer retired and was pleased to introduce
Stephen Koering.
Mr. Harmening stated that Mr. Koering has a great depth of experience in fire service
having worked most recently as Assistant Fire Chief, Operations, with the City of Eden
Prairie. He stated Mr. Koering comes highly recommended and he was pleased to
present him for Council’s approval. He thanked the Fire Civil Service Commission for
their assistance and all the City staff involved in the process. He also thanked the Fire
Department employees for participating in the interview process and providing their
insights.
Mr. Koering thanked the City and Council for its vote of confidence and stated he was
excited to be a part of this City.
It was moved by Councilmember Sanger, seconded by Councilmember Mavity, to adopt
Resolution No. 13-161 confirming the appointment of Stephen Koering to the Position of
Fire Chief.
Councilmember Ross welcomed Mr. Koering and stated he was joining a fantastic City
and would be working with a fantastic crew.
The motion passed 7-0.
9. Communications
Councilmember Santa stated the Halloween party at the Nature Center went well and
they had a good turnout.
10. Adjournment
The meeting adjourned at 7:49 p.m.
______________________________________ ______________________________________
Nancy Stroth, City Clerk Jeff Jacobs, Mayor
Meeting: City Council
Meeting Date: November 4, 2013
Consent Agenda Item: 4a
EXECUTIVE SUMMARY
TITLE: Award of the 2014 Arts and Culture Grants
RECOMMENDED ACTION: Motion to Adopt Resolution authorizing award of the 2014 St.
Louis Park Arts and Culture Grants.
POLICY CONSIDERATION: Does the City Council concur with the recommendations?
SUMMARY: The Council has supported the Arts and Culture Grant program since its inception
in 2006. The grant application for 2014 was released in May with an August 9 deadline. This
process allows grantees one full year to complete their projects. Each year the Arts & Culture
Grant Committee offers a grant to fund art projects and cultural activities that build bridges
between artists and communities, engages people in creative learning, and promotes artistic
production and cultural experiences in St. Louis Park. This program is funded through the city’s
budget process ($16,000). St. Louis Park Friends of the Arts provides technical assistance.
The St. Louis Park Arts & Culture Grants review committee is comprised of the St. Louis Park
Community Foundation, Friends of the Arts, city staff, and community members. They reviewed
the applications and identified applicants whose proposals best met the objectives and are
compatible with the Council’s strategic direction for arts, culture and community aesthetics. For
the 2014 grant process, six applications were received and the following three were
recommended for approval.
The Public Theater of Minnesota: $4,400 to be used for the production of The Giver to be held
at the Sabes Jewish Community Center in October 2014.
Wendy Brown-Baez: $1,900 to be used for a multi-media exhibition of a Treasure Hunt: Where
our hearts are, there is our treasure. This is a collection of stories, essays and poems with the
themes of home and community and why we stay which will be exhibited as visual art work to
be enjoyed by non-traditional local neighborhood audiences. Exhibition set to be visible at
multiple locations starting in spring of 2014.
Sabes Jewish Community Center Performing Arts: $2,000 for the production of Arlene
Hutton’s new play Letters to Sala and exhibit of Letters To Sala: A Young Woman’s Life in Nazi
Labor Camps- full of real letters and photographs in the spring of 2014.
FINANCIAL OR BUDGET CONSIDERATION: This program is funded from the Housing
Rehab Fund. The total amount granted for art projects in 2014 will be $8,300.
VISION CONSIDERATION: St. Louis Park is committed to promoting an integrating arts,
culture and community aesthetics in all City initiatives, including implementation where
appropriate.
SUPPORTING DOCUMENTS: Resolution
Prepared by: Lisa Abernathy, Recreation Coordinator
Reviewed by: Cindy Walsh, Director of Operations and Recreation
Approved by: Tom Harmening, City Manager
City Council Meeting of November 4, 2013 (Item No. 4a) Page 2
Title: Award of the 2014 Arts and Culture Grants
RESOLUTION NO. 13-___
RESOLUTION AUTHORIZING AWARD OF ST. LOUIS PARK
ARTS & CULTURE GRANTS TO THE PUBLIC THEATER OF MINNESOTA, WENDY
BROWN-BAEZ, AND SABES JEWISH COMMUNITY CENTER PERFORMING ARTS
WHEREAS, the City of St. Louis Park created this program in 2006 with the assistance
of Friends of the Arts and the St. Louis Park Community Foundation to create and support a
grant program to fund art projects and cultural activities that build bridges between artists and
communities, engage people in creative learning, and promote artistic production and cultural
experiences in St. Louis Park; and
WHEREAS, six applicants responded to the call for proposals and were evaluated by a
committee comprised of representatives of the St. Louis Park Community Foundation, Friends of
the Arts, city staff, and community members; and
WHEREAS, the committee recommends the City Council fund three (3) grant proposals
for a total of $8,300.
NOW THEREFORE BE IT RESOLVED that the City Council of the City of St. Louis
Park, Minnesota, authorizes execution of grant agreements with the following organizations
based on the review committee’s recommendations and the applicants’ proposals.
1. The Public Theater of Minnesota is awarded a maximum of $4,400.
2. Wendy Brown-Baez is awarded a maximum of $1,900.
3. Sabes Jewish Community Center Performing Arts is awarded a maximum of $2,000.
Reviewed for Administration: Adopted by the City Council November 4, 2013
City Manager Mayor
Attest:
City Clerk
Meeting: City Council
Meeting Date: November 4, 2013
Action Agenda Item: 4b
EXECUTIVE SUMMARY
TITLE: Resolution Updating Car Allowance Policy and Adding On-Call Pay Policy to the
Personnel Manual
RECOMMENDED ACTION: Motion to Adopt Resolution updating the Car Allowance policy
and adding an On-Call Pay policy to the City of St. Louis Park Personnel Manual.
POLICY CONSIDERATION: Does Council wish to approve recommended changes to the
City of St. Louis Park Personnel Manual?
SUMMARY: The Personnel Manual is reviewed and updated on a regular basis. Sections
pertaining to compensation and benefits are approved by Council. Other sections of the
Personnel Manual are approved by the City Manager. During a routine annual review of
personnel policies that require Council approval, one section was identified as needing updating
and a new section is recommended to be added.
• Car Allowance: Section 15.4 requires updating due to position turnover and new titles. The
positions of Police Captain and Manager of Buildings and Structures were eliminated,
therefore would not receive car allowance, and the position of Operations Superintendent has
been re-named as Public Works Superintendent. These changes are housekeeping in nature,
no additional car allowance is requested. This will replace the policy approved in Resolution
05-185. Language for this amended policy is attached as Appendix A.
• On-Call Pay: A new section is recommended to be added titled FLSA Non-Exempt
Employee On-Call Pay (effective 1/1/14). Upon request from Department Heads and after
conducting a market survey of similar cities, it is recommended that Council approve on-call
pay of $140 per week for non-exempt employees who are assigned to serve an on-call
assignment. An example of an employee who could receive this assignment pay is an IT
Technician who is required to be available via cell or pager. These employees are expected
to respond immediately to requests for technical assistance outside of regular business hours
in order to maintain the integrity of our computer network for shift staff such as Police and
Fire personnel. Language for this new policy is attached as Appendix A.
FINANCIAL OR BUDGET CONSIDERATION: Funds for the new On-Call Pay have been
included in the 2014 budget.
VISION CONSIDERATION: Not applicable.
SUPPORTING DOCUMENTS: Discussion
Resolution
Appendix A
Prepared by: Ali Fosse, HR Coordinator
Reviewed by: Nancy Deno, Deputy City Manager/HR Director
Approved by: Tom Harmening, City Manager
City Council Meeting of November 4, 2013 (Item No. 4b) Page 2
Title: Resolution Updating Car Allowance Policy and Adding On-Call Pay Policy to the Personnel Manual
DISCUSSION
The Personnel Manual is updated on a regular basis. Sections pertaining to compensation and
benefits are approved by Council. Other sections of the manual are approved by the City
Manager. Two sections are recommended for Council approval:
• Updating car allowance by changing and deleting titles.
• New section for on-call pay.
Car Allowance
As part of our review, it was found that the section on car allowance, approved by Council, needs
revision. Changes are for housekeeping purposes, no additional positions to car allowance are
being added, nor are there any changes to the rates of allowance. What is recommended is
housekeeping to match our updated titles. We no longer use the title of Operations
Superintendent; it has been revised to Public Works Superintendent. With retirement of our
Manager of Buildings and Structures, we revised that position description and title and this new
position does not receive car allowance. We no longer have the title of Police Captain. The only
other position that receives car allowance is the City Manager in accordance with his contract.
Below is the section showing changes:
15.4 Car Allowance
In lieu of mileage reimbursement, the City will provide a car allowance as follows:
• $300 per month for Department Directors.
• $250 per month for Public Works Operations Superintendent, Utility Superintendent, and
Parks Superintendent, Manager of Buildings and Structures, Police Captain.
(Car allowance is not eligible to positions assigned take home cars.)
The City Manager has the discretion of eliminating any car allowance given by providing the
individual with a 30 calendar day written notice.
On-Call Pay
With increased use of technology and support needed for 24/7 operations in Police and Fire, we
determined on-call pay should be considered. After review of our practices and on-call pay with
other cities, we recommend that this be implemented starting January 1, 2014. Staff, who are
assigned by their supervisor and based on business needs, could receive on-call pay at a rate of
$140/week (this amount could be pro-rated). On-call pay is eligible to non-exempt (overtime
eligible) employees. On-call pay could be assigned, as needed, to any department. This policy
covers non-organized employees since contracts cover our organized staff and provisions are
specific to their operations and business needs. Funds for this are in the proposed 2014 budget.
Personnel Manual
A copy of the Personnel Manual is available upon request.
City Council Meeting of November 4, 2013 (Item No. 4b) Page 3
Title: Resolution Updating Car Allowance Policy and Adding On-Call Pay Policy to the Personnel Manual
RESOLUTION NO. 13-___
RESOLUTION OF THE
CITY COUNCIL OF ST. LOUIS PARK, MINNESOTA,
UPDATING THE CAR ALLOWANCE POLICY AND ADDING AN ON-CALL PAY
POLICY TO THE PERSONNEL MANUAL
WHEREAS, the City Council wishes to adopt policies for City employees; and
WHEREAS, the City Council has conferred upon the City Manager the power to establish
and administer additional administrative policies and rules as may be appropriate to administer
the employment practices of the City;
NOW THEREFORE BE IT RESOLVED that the City Council of the City of St. Louis
Park, Minnesota hereby updates the Car Allowance policy and adds the On-Call Pay policy
(attached as Appendix A) to the Personnel Manual.
Reviewed for Administration: Adopted by the City Council November 4, 2013
City Manager Mayor
Attest:
City Clerk
City Council Meeting of November 4, 2013 (Item No. 4b) Page 4
Title: Resolution Updating Car Allowance Policy and Adding On-Call Pay Policy to the Personnel Manual
APPENDIX A
Car Allowance
In lieu of mileage reimbursement, the City will provide a car allowance as follows:
• $300 per month for Department Directors.
• $250 per month for Operations Superintendent, Utility Superintendent, and Parks
Superintendent.
(Car allowance is not eligible to positions assigned take home cars.)
The City Manager has the discretion of eliminating any car allowance given by providing the
individual with a 30 calendar day written notice.
FLSA Non-Exempt Employee On-Call Pay (effective 1/1/14)
A non-exempt employee who is assigned in writing and in advance by his/her supervisor to serve
in an on-call assignment shall receive supplemental pay of $140 per week, to be prorated if less
than one week. On-call assignments typically require an employee to carry a phone, pager, or
other device and be available to respond and/or report for duty at all times during the assignment.
Employees who are serving an on-call assignment are responsible for complying with all
relevant City policies while on-call. Supervisors have discretion in determining additional
criteria for on-call assignments.
Meeting: City Council
Meeting Date: November 4, 2013
Consent Agenda Item: 4c
EXECUTIVE SUMMARY
TITLE: Adopt Resolution Supporting ERF Grant Application TH 7 / Louisiana Ave.
Interchange Improvements
RECOMMENDED ACTION: Motion to Adopt Resolution to approve the application for ERF
Funding from Hennepin County for the removal of contaminated soils on the Highway 7 and
Louisiana Interchange Project.
POLICY CONSIDERATION: None.
SUMMARY: The Highway 7 and Louisiana Project is located within the Reilly Superfund site.
The environmental consultant, Short Elliott and Hendrickson (SEH), performed the original
calculations estimating the amount of soil contamination. The actual quantity of contamination
removal is beyond the consultant’s original estimation. Staff will follow up with Council
regarding the overage as more information is available.
In order to fund the overage, staff contacted Hennepin County to see if this project could qualify
for an Environmental Response Fund Grant (ERF). The Environmental Response Fund is a
grant program that funds the assessment and cleanup of contaminated sites.
ERF grants provide funding for a variety of activities at contaminated sites where the added
environmental costs hinder site improvements or redevelopment. These are sites that present a
threat to human health or the environment, provide community benefit from the cleanup and lack
funding from other sources.
One of the requirements of the grant is the work must be completed after award of the grant. The
grant will be awarded in March of 2014. Staff has determined that approximately $533,000
worth of environmental contamination work will be completed after that date. The ERF grant is
a competitive process and funding is typically between 1.5 and 2 million dollars total. Hennepin
County has already informed us that the projects being considered are asking for more than what
Hennepin County has available for funding.
Staff is requesting that Council approve a resolution of support to apply for and receive the
funding from the ERF Grant. Attached is a copy of a resolution of support for the grant
application.
FINANCIAL OR BUDGET CONSIDERATION: The amount received for the grant will
lower the City contribution for the removal of the contaminated soils.
VISION CONSIDERATION: Not applicable.
SUPPORTING DOCUMENTS: Resolution
Prepared by: Joseph Shamla, Senior Engineering Project Manager
Reviewed by: Debra Heiser, Engineering Director
Approved by: Tom Harmening, City Manager
City Council Meeting of November 4, 2013 (Item No. 4c) Page 2
Title: Adopt Resolution Supporting ERF Grant Application TH 7 / Louisiana Ave. Interchange Improvements
RESOLUTION NO. 13-____
RESOLUTION TO APPROVE THE APPLICATION AND TO RECEIVE ERF
FUNDING FROM HENNEPIN COUNTY FOR THE REMOVAL OF CONTAMINATED
SOILS ON THE HIGHWAY 7 AND LOUISIANA INTERCHANGE PROJECT
BE IT RESOLVED that the City of Saint Louis Park approves the application for
funding for the Highway 7 and Louisiana Interchange Project, for which an Environmental
Response Fund grant application is being submitted to the Hennepin County Department of
Environmental Services on November 1st of 2013, by the City of Saint Louis Park.
I certify that the above resolution was adopted by the City Council on ______________.
Reviewed for Administration: Adopted by the City Council November 4, 2013
City Manager
Mayor
Attest:
City Clerk
Meeting: City Council
Meeting Date: November 4, 2013
Consent Agenda Item: 4d
EXECUTIVE SUMMARY
TITLE: Special Assessment - Water Service Line Repair at 3208 Florida Avenue South
RECOMMENDED ACTION: Motion to Adopt Resolution authorizing the special assessment
for the repair of the water service line at 3208 Florida Avenue South, St. Louis Park, MN
P.I.D. 17-117-21-14-0059.
POLICY CONSIDERATION: The proposed action is consistent with policy previously
established by the City Council.
SUMMARY: Ryan and Chelsea Gates, owners of the single family residence at 3208 Florida
Avenue South, have requested the City to authorize the repair of the water service line for their
home and assess the cost against the property in accordance with the City’s special assessment
policy.
The City requires the repair of service lines to promote the general public health, safety and welfare
within the community. The special assessment policy for the repair or replacement of water or sewer
service lines for existing homes was adopted by the City Council in 1996. This program was put into
place because sometimes property owners face financial hardships when emergency repairs like this
are unexpectedly required.
Plans and permits for this service line repair work were completed, submitted, and approved by City
staff. The property owners hired a contractor and repaired the water service line in compliance with
current codes and regulations. Based on the completed work, this repair qualifies for the City’s
special assessment program. The property owners have petitioned the City to authorize the water
service line repair and special assess the cost of the repair. The total eligible cost of the repair has
been determined to be $6,500.00.
FINANCIAL OR BUDGET CONSIDERATION: The City has funds in place to finance the
cost of this special assessment.
VISION CONSIDERATION: Not applicable.
SUPPORTING DOCUMENTS: Resolution
Prepared by: Jay Hall , Utility Superintendent
Reviewed by: Mark Hanson, Public Works Superintendent
Brian Swanson, Controller
Approved by: Tom Harmening, City Manager
City Council Meeting of November 4, 2013 (Item No. 4d) Page 2
Title: Special Assessment – Water Service Line Repair at 3208 Florida Avenue South
RESOLUTION NO. 13-____
RESOLUTION AUTHORIZING THE SPECIAL ASSESSMENT
FOR THE REPAIR OF THE WATER SERVICE LINE AT
3208 FLORIDA AVENUE SOUTH, ST. LOUIS PARK, MN
P.I.D. 17-117-21-14-0059
WHEREAS, the Property Owners at 3208 Florida Avenue South, have petitioned the
City of St. Louis Park to authorize a special assessment for the repair of the water service line for
the single family residence located at 3208 Florida Avenue South, and
WHEREAS, the Property Owners have agreed to waive the right to a public hearing,
right of notice and right of appeal pursuant to Minnesota Statute, Chapter 429; and
WHEREAS, the City Council of the City of St. Louis Park has received a report from the
Utility Superintendent related to the repair of the water service line.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis
Park, Minnesota, that:
1. The petition from the Property Owners requesting the approval and special assessment for
the water service line repair is hereby accepted.
2. The water service line repair that was done in conformance with the plans and specifications
approved by the Public Works Department and Department of Inspections is hereby
accepted.
3. The total cost for the repair of the water service line is accepted at $6,500.00.
4. The Property Owners have agreed to waive the right to a public hearing, notice and appeal
from the special assessment; whether provided by Minnesota Statutes, Chapter 429, or by
other statutes, or by ordinance, City Charter, the constitution, or common law.
5. The Property Owners have agreed to pay the City for the total cost of the above
improvements through a special assessment over a ten (10) year period at the interest rate of
5.85 %.
6. The Property Owners have executed an agreement with the City and all other documents
necessary to implement the repair of the water service line and the special assessment of all
costs associated therewith.
Reviewed for Administration: Adopted by the City Council November 4, 2013
City Manager Mayor
Attest:
City Clerk
Meeting: City Council
Meeting Date: November 4, 2013
Consent Agenda Item: 4e
EXECUTIVE SUMMARY
TITLE: Special Assessment – Sewer Service Line Repair at 3200 Texas Avenue South
RECOMMENDED ACTION: Motion to Adopt Resolution authorizing the special assessment
for the repair of the sewer service line at 3200 Texas Avenue South, St. Louis Park, MN
P.I.D. 18-117-21-14-0098.
POLICY CONSIDERATION: The proposed action is consistent with policy previously
established by the City Council.
SUMMARY: Erin Lasley, owner of the single family residence at 3200 Texas Avenue South,
has requested the City to authorize the repair of the sewer service line for her home and assess
the cost against the property in accordance with the City’s special assessment policy.
The City requires the repair of service lines to promote the general public health, safety and welfare
within the community. The special assessment policy for the repair or replacement of water or sewer
service lines for existing homes was adopted by the City Council in 1996. This program was put into
place because sometimes property owners face financial hardships when emergency repairs like this
are unexpectedly required.
Plans and permits for this service line repair work were completed, submitted, and approved by City
staff. The property owner hired a contractor and repaired the sewer service line in compliance with
current codes and regulations. Based on the completed work, this repair qualifies for the City’s
special assessment program. The property owner has petitioned the City to authorize the sewer
service line repair and special assess the cost of the repair. The total eligible cost of the repair has
been determined to be $4,167.70.
FINANCIAL OR BUDGET CONSIDERATION: The City has funds in place to finance the
cost of this special assessment.
VISION CONSIDERATION: Not applicable.
SUPPORTING DOCUMENTS: Resolution
Prepared by: Jay Hall , Utility Superintendent
Reviewed by: Mark Hanson, Public Works Superintendent
Brian Swanson, Controller
Approved by: Tom Harmening, City Manager
City Council Meeting of November 4, 2013 (Item No. 4e) Page 2
Title: Special Assessment – Sewer Service Line Repair at 3200 Texas Avenue South
RESOLUTION NO. 13-____
RESOLUTION AUTHORIZING THE SPECIAL ASSESSMENT
FOR THE REPAIR OF THE SEWER SERVICE LINE AT
3200 TEXAS AVENUE SOUTH, ST. LOUIS PARK, MN
P.I.D. 18-117-21-14-0098
WHEREAS, the Property Owner at 3200 Texas Avenue South, has petitioned the City of
St. Louis Park to authorize a special assessment for the repair of the sewer service line for the
single family residence located at 3200 Texas Avenue South, and
WHEREAS, the Property Owner has agreed to waive the right to a public hearing, right
of notice and right of appeal pursuant to Minnesota Statute, Chapter 429; and
WHEREAS, the City Council of the City of St. Louis Park has received a report from the
Utility Superintendent related to the repair of the sewer service line.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis
Park, Minnesota, that:
1. The petition from the Property Owner requesting the approval and special assessment for the
sewer service line repair is hereby accepted.
2. The sewer service line repair that was done in conformance with the plans and specifications
approved by the Public Works Department and Department of Inspections is hereby
accepted.
3. The total cost for the repair of the sewer service line is accepted at $4,167.70.
4. The Property Owner has agreed to waive the right to a public hearing, notice and appeal from
the special assessment; whether provided by Minnesota Statutes, Chapter 429, or by other
statutes, or by ordinance, City Charter, the constitution, or common law.
5. The Property Owner has agreed to pay the City for the total cost of the above improvements
through a special assessment over a ten (10) year period at the interest rate of 5.85 %.
6. The Property Owner has executed an agreement with the City and all other documents
necessary to implement the repair of the sewer service line and the special assessment of all
costs associated therewith.
Reviewed for Administration: Adopted by the City Council November 4, 2013
City Manager Mayor
Attest:
City Clerk
Meeting: City Council
Meeting Date: November 4, 2013
Action Agenda Item: 4f
EXECUTIVE SUMMARY
TITLE: Worker’s Compensation Insurance Renewal
RECOMMENDED ACTION: Motion to Adopt Resolution authorizing Worker’s
Compensation insurance renewal for December 1, 2013 – November 30, 2014.
POLICY CONSIDERATION: Does Council wish to approve continuing worker’s
compensation insurance through the League of MN Cities Insurance Trust (LMCIT) for another
year?
SUMMARY: From 1993 to 2003, the City was self-insured and used Sedgwick Claims
Management to administer our claims. We continue to be responsible for work comp activity
from that time. We will continue to use Sedgwick to administer these old outstanding claims at a
cost of $10,000 per year plus the cost of any claim activity. These funds are included in the 2014
budget.
Beginning December 1 2003, Council approved participation with LMCIT for fully insured
Worker’s Compensation coverage. LMCIT has provided us with the following renewal quote for
the new contract year:
Current Renewal Change
12/1/12 – 11/30/13 12/1/13 – 11/30/14 Decrease
$470,470 $417,935 11.2%
The decrease is based on estimated payroll and our experience modification factor (review of
claims activity) of .79. An experience factor above 1.0 indicates we need to pay more due to
previous years of high claim activity. Our 2014 experience modification factor is based on
claims from 2010, 2011, and 2012. This shows we had a low number of claims in those years.
Staff also recommends continuing to use LMCIT to provide worker’s compensation coverage for
our volunteers at an annual cost of approximately $2,000.
FINANCIAL OR BUDGET CONSIDERATION: Funds for fully-insured worker’s
compensation coverage are included in the 2014 budget and are charged back to departments.
Funds for administration of old self-insured claims are also included in the 2014 budget.
VISION CONSIDERATION: Not applicable.
SUPPORTING DOCUMENTS: Resolution
Prepared by: Ali Fosse, HR Coordinator
Reviewed by: Nancy Deno, Deputy City Manager/HR Director
Approved by: Tom Harmening, City Manager
City Council Meeting of November 4, 2013 (Item No. 4f) Page 2
Title: Worker’s Compensation Insurance Renewal
RESOLUTION NO. 13-___
RESOLUTION OF THE
CITY COUNCIL OF ST. LOUIS PARK, MINNESOTA,
APRPOVING CONTINUED PARTICIPATION IN THE LEAGUE OF MINNESOTA
CITIES INSURANCE TRUST (LMCIT) WORKER’S COMPENSATION PROGRAM
WHEREAS, the City Council wishes to adopt Worker’s Compensation coverage and
programs to limit liability to the City of St. Louis Park;
NOW THEREFORE BE IT RESOLVED that the City Council of the City of St. Louis
Park, Minnesota hereby approves:
1. Continued coverage with the League of MN Cities Insurance Trust for Worker’s
Compensation coverage effective December 1, 2013; and
2. The City Manager shall continue to secure coverage for management of claims made
between the period of 1993-2003 when the City was self-insured for Worker’s
Compensation and also has the authority to continue to approve payment for necessary
administration, processing, and settlement of such open claims.
Reviewed for Administration: Adopted by the City Council November 4, 2013
City Manager Mayor
Attest:
City Clerk
Meeting: City Council
Meeting Date: November 4, 2013
Consent Agenda Item: 4g
OFFICIAL MINUTES
Parks & Recreation Advisory Commission
August 21, 2013, 6:30 p.m. Meeting
Rec Center Programming Office
1. Call to Order
Mr. Hagemann, Chair, called the meeting to order at 6:36 p.m.
Parks and Recreation Advisory Commission members present: Jim Beneke, George Foulkes,
Sarah Foulkes, Elizabeth Griffin, George Hagemann, Kirk Hawkinson and Tom Worthington.
Commission members absent: Sophia Flumerfelt.
Staff present: Rick Beane, Park Superintendent, Rick Birno, Recreation Superintendent, Cindy
Walsh, Director of Operations and Recreation, and Stacy Voelker, Recording Secretary.
2. Presentation: Baseball Association
Ms. Voelker advised representatives were unable to attend this month but will present at the
September 18 meeting.
3. Approval of Minutes
a. May 15, 2013
It was moved by Commission member Foulkes to approve the minutes; Hawkinson
seconded. Motion passed 7 – 0.
4. New Business
a. Louisiana Oaks Park Redevelopment Update
Mr. Beane informed the Commission major work is being done at Louisiana Oaks Park
which includes lighting of three soccer fields, a new sun shelter, restroom renovation,
various trail over lays, and the addition of a lightning warning system. The lights are in
and hope to complete the lighting system early in September. The area contains highly
contaminated soil which was hauled off site. Mr. Beane described the process of setting
the light poles correctly with lasers and advised the holes are 18 feet deep. Technology
allows staff the ability to turn lights on and off via smart phone. Or staff can call1-800-
Musco, inform of passcode, and have them turn on lights or set on a timer. Mr. Birno
advised Associations that utilize the fields pay for light use to assist with expenses.
Mr. Hagemann inquired if there is a concern for security since able to operate lights via
smartphones. Mr. Beane indicated it’s not connected to the Cities system. The application
is web based through Musco Lighting and other communities that use it have had no
issues.
City Council Meeting of November 4, 2013 (Item No. 4g) Page 2
Title: Parks & Recreation Advisory Commission Minutes August 21, 2013
Restroom construction began at the end of last week and will be on the north end of the
park. There will be male/female restrooms with center storage. These restrooms may be
unlocked during the day; staff is researching. A picnic shelter will also be added on the
north end of the park.
Mr. Beane indicated overlay on the trails will be done once the heavy equipment is out of
the park. The neighborhood process went well; no neighborhood calls have been received
since the project began.
Mr. Birno advised the Soccer Association funded the storm warning system and a grant
from the Twins Stadium was received for almost 100% of the lighting expense. The
warning system can be set to specify times. Signage will be posted and post cards mailed
to advise what each sound means. Team sports, individuals recreating and Oak Hill
Splash Pad visitors will be benefited by this system. The system includes a strobe light to
show the warning is active. Members discussed keeping strobe light option on for night
warnings but may be disruptive to nearby residents.
Mr. Hawkinson inquired on the issues with an addition of a north parking lot. Mr. Beane
advised of the challenge due to contaminated soil conditions in that area.
Mr. Worthington inquired if each field is metered separately. Some parks are but others
are tied into the main building, advised Mr. Beane. This is a high efficiency lighting
system, Mr. Beane indicated, and could acquire wattage use from manufacture if needed.
The project is on schedule, indicated Mr. Beane, but slightly over budget due to the soil issues.
b. Plan Bike Ride with Council
Ms. Walsh reminded members a Bike Ride with Council was listed on their annual goals.
Members discussed and recommended Spring, possibly mid-May. Member will discuss
further at their September meeting.
c. Staff Appreciation Luncheon Discussion
Members discussed dates and assignments for the luncheon. It was decided to hold the
luncheon on Thursday, September 19 from 11:30 a.m. to 1 p.m. at Oak Hill Park’s Main
Shelter. Mr. Birno advised hot dogs and condiments will be available following the
aquatic park season. Ms. Voelker will advise Mr. Hagemann of the availability once known.
d. 2013 Park Improvements
Mr. Beane and Mr. Birno provided members an update on the 2013 Capital Improvement
Projects. Updates included:
• This is the final year of purchasing hockey and generic skates for the Rec Center
skate shop.
• Some of the ballfield backstops will be replaced due to old fencing at Browndale
and Pennsylvania Parks. Player’s benches will be added also. This project is
scheduled to being this week.
City Council Meeting of November 4, 2013 (Item No. 4g) Page 3
Title: Parks & Recreation Advisory Commission Minutes August 21, 2013
• The basketball hoop has been replacement in the new gym at the Junior High
School. The School District contributed funding toward this replacement. Both
gyms now have new hoops.
• Birchwood Park will be regarded and reseeded in 2014. This project was
scheduled for this year but was delayed due to the June storm.
• Cedar Knoll Park Storage, Concession, and dugouts buildings will be remodeled
in 2014.
• Due to storm clean up, staff was unable to get to the Lacrosse field this year. The
field is on Westwood Church property and will be programmed next year for
games. The City has a use agreement with the church.
• The courts will be resurfaced at Carpenter, Fern Hill, and Twin Lakes Parks. Two
adjustable hoops were installed at Browndale Park. If enough funding in the
project, will resurface courts at Browndale Park also.
• Numerous discussions have occurred regarding the Historical Society building
concept. The Historical Society is currently housed at Lenox Community Center
which has limited hours. The goal is to have a History Center near the Depot.
KOMW has been hired to review the area. There are sight line issues of having a
larger building constructed on that property. The proposed building design
changed as there is the potential to have a two-level building at the current site
(one level below ground), with the main level to include public space. KOMW’s
goal is to prepare a budget (fundraising for 50% of it with the City matching 50%)
and a layout for Council to view.
• New rubber flooring was completed prior to summer programs at Browndale,
Nelson and Oak Hill Parks.
• A new sun shelter was installed and is operational at Pennsylvania Park. The
building was reconfigured and created longer than initial design.
• The new playground equipment scheduled to be installed by the Oak Hill Splash
Pad was delayed due to weather. It has been installed and seeded. The old
playground was donated to Kids Around the World but unsure where it will end
up. The new equipment is a Commercial Little Tykes product which is geared
toward a great age range of kids and great concept for the money.
• Numerous items were completed at The Rec Center. New shower stall liners and
automatic fixtures were installed in the Aquatic Park Women’s locker room. In
2014, the same will be done in the Aquatic Park men’s locker room. The chairs in
the Banquet Room were replaced, the east arena was painted, and the windows in
the programming officer and old part of The Rec Center were replaced.
• Staff seal coated the skate park and will identify what trails are in need.
• The Brick House at Westwood Hills Nature Center has been renovated. The
kitchen was gutted, asbestos removed, cabinets were made by city staff, floors
sanded and all under budget. The same will be done to the rental house at
Westwood Hills Nature Center. Additional parking stalls will be added by the
Brick House also. The Y-dock is installed and looks great!
• The old playground structure was removed eight years ago from Hampshire Park.
A new structure was added this year which received a lot of compliments.
City Council Meeting of November 4, 2013 (Item No. 4g) Page 4
Title: Parks & Recreation Advisory Commission Minutes August 21, 2013
e. June Storm Review
Ms. Walsh indicated the area north of Minnetonka Boulevard had various levels of
damage from the storm in June. An emergency situation was declared in which City
crews removed debris from residential yards. For five weeks, crews worked on storm
damage and maintained athletic fields but other projects were delayed (including CIP
projects). All maintenance crews were utilized including seasonal workers. May
compliments were received from residents with minimal complaints. Crews worked for
seven days a week for many weeks (except July 4th). Mr. Beane contacted the City of
Richfield and the City of Apple Valley who provided an operator and machinery to
remove trees for no charge. There are currently 22 stumps in the ground remaining and
hope to finish stump grinding within the next week. All tipped over trees have been
removed. There was a lot of damage in the parks and especially at the Nature Center.
Staff hopes to get those areas cleaned up this fall. Pump stations also lost power from the
storm which was challenging but staff worked through it.
Ms. Walsh complimented crews as they all pulled together, were dedicated and worked
hard. Many staff rearranged vacation schedules to assist.
Mr. Hagemann thanked the City on their offer to collect stumps and root balls, along with
the brush. Stumps and root balls cannot be chipped since they contain dirt, etc. Staff had
pump trucks to rinse the stumps and root balls prior to chipping. Ms. Walsh indicated the
brush drop off site also extended their hours to be open seven days a week. Commission
members were asked to spread the word that City-wide clean-up is not the normal unless
hit by a severe storm.
Commission members and staff commented that Xcel Energy brought in workers from
various states to assist in getting power back up following the storm. Also, various
hardware stores stayed open (some without power) to help support and supply residents
and the City.
Staff complimented Cindy Walsh and Tom Harmening for their immediate decision on
what to do when the storm hit and communications were outstanding, Mr. Beane
conveyed.
5. Old Business
a. Community Center Process (Cindy Walsh)
Ms. Walsh indicated staff went to the City Council with the final report from HGA. The
report included footprints of the two potential sites (The Rec Center and West 36th Street
sites), and associated costs. Council reviewed the report, asked good questions and
decided to drop the West 36th Street site as it would include purchasing the site, acquiring
a parking agreement with Burlington Coat Factory and has a lack of green space. HGA
did an outstanding job of reviewing the report with staff and Council. Council thanked
staff and HGA for the information and requested time to think about all aspects. Staff
asked Council if they would like program component costs broken down and Council
City Council Meeting of November 4, 2013 (Item No. 4g) Page 5
Title: Parks & Recreation Advisory Commission Minutes August 21, 2013
advised they did not at this time. This will go back to Council in November, after
elections.
Mr. Beneke inquired what parking is needed. Parking spaces needed are calculated by
what’s included in the building. Parking requirements are dictated indicated Ms. Walsh.
7. Other / Future Agenda Items
a. Staff Communication
Ms. Walsh advised members the Fire Chief retired and the City is in the process of hiring
a new fire chief. The process is expected to be completed in two to three weeks with good
candidates. Mark Windschitl is acting fire chief and doing great job.
Mike Rardin, Engineering Director, resigned the end of June, Ms. Walsh notified
members. Debra Heiser, from the City of Roseville, has been hired and begins September
12. Scott Brink, Engineer, resigned as he accepted a job in Colorado. Many changes
occurring in the Engineering Department; look forward to having stabilization moving
forward.
Mr. Birno notified members of the “You Betcha Minnesota” event which took place
August 17. It is estimated there were 3,500 in attendance. A wrap up meeting was
recently held where suggested changes were made to increase the attendance in the
afternoon. Overall they met most of their goals but there are areas for improvement.
Ms. Walsh advised all units are rented at the new apartment complex, “The Flats” located
by West End.
Mr. Birno informed members the St. Louis Park Great Pumpkin Carve at “Wolf” Park
event will be held Friday, October 25 and Saturday, October 26. The goal is to have a
great deal of carved pumpkins displayed at “Wolf” Park. Members were encouraged to
carve and show pumpkins at the event.
Members and staff discussed freight rail alternatives and what that might cost the City,
which is unknown. Ms. Walsh inquired if members were interested in hearing more about
freight rail as we can ask Community Development staff to attend the meeting. Staff can
update members on the community-wide impact. Members stated they would like to hear
from Community Development staff on freight rail discussions.
b. Member Communication
Mr. Hawkinson inquired if the trees currently being removed for the Highway 7 and
Louisiana Avenue project will be added to other areas. Mr. Beane advised non-desirable
trees were removed from that area and trees will be replaced. Mr. Hagemann feels the
area will be nice with new trees, art structures and a new road.
Mr. Hawkinson inquired on the status of the trail by Minnehaha Creek. Mr. Beane
advised the project will begin this fall but most of the work is done during the winter.
City Council Meeting of November 4, 2013 (Item No. 4g) Page 6
Title: Parks & Recreation Advisory Commission Minutes August 21, 2013
Mr. Hawkinson and Mr. Foulkes inquired on the paint used on park buildings and if it
assists in the removal of graffiti. Unfortunately, no paint completely seals the structure to
assist in graffiti removal, Mr. Beane advised, but other, more prominent vandalism
aspects are more of a concern.
Mr. Worthington advised in “wild fire world”, our country is in level 5 which is
significant. Current climate change makes dry lands and wild fires increasing so be aware.
Ms. Walsh invited members to The Park Tavern on Thursday, September 5 for Mr.
Birno’s going-away event. Mr. Foulkes advised he was sorry to lose Mr. Birno and it was
very nice to work with him over the years. Member concurred.
8. Adjournment
It was moved by Commission member Worthington to adjourn at 8:06 p.m. The motion passed
7 - 0.
Respectfully submitted,
Stacy Voelker
Stacy Voelker
Recording Secretar
Meeting: City Council
Meeting Date: November 4, 2013
Consent Agenda Item: 4h
OFFICIAL MINUTES
Parks & Recreation Advisory Commission
September 18, 2013, 6:30 p.m. Meeting
Westwood Hills Nature Center Brick House
1. Call to Order
Mr. Hagemann, Chair, called the meeting to order at 6:37 p.m.
Parks and Recreation Advisory Commission members present: Jim Beneke (6:45 p.m.), George
Foulkes, Sarah Foulkes, George Hagemann, and Kirk Hawkinson.
Commission members absent: Elizabeth Griffin and Tom Worthington.
Staff present: Jim Lombardi, Recreation Supervisor, Cindy Walsh, Director of Operations and
Recreation, and Stacy Voelker, Recording Secretary.
2. Presentation: Little League Baseball Association (Matt Farley)
Matt Farley, President of the Little League Baseball Association, and the Commission members
introduced selves. Mr. Farley indicated there were approximately 400 participants, ages 5 to 13
this year. There is a new advancement that extends the age to 13. The Association uses Skippy
Field at Carpenter Park and the field at Northside Park for games plus offers concessions at both
locations. The association holds practices at Ainsworth, Birchwood, Bronx, Browndale,
Minikahda Vista, and Twin Lakes Parks. The Association does a majority of the routine
maintenance on the fields while the City stripes and drags the fields (once every two weeks). The
Associations utilizes half of a garage at Northside Park plus has a storage closet at Skippy field
for maintenance items such as a lawn tractor, etc. They pay the City a fee based on the number of
participants.
Mr. Lombardi complimented the Association on the coordination of fields. Mr. Lombardi and
Mr. Farley coordinate early in the year and it works great. Mr. Lombardi and Mr. Farley also
complimented maintenance staff, Dave Vann, on changing his schedule to ensure fields are
maintained.
Mr. Farley advised the Commission and staff they receive compliments from other teams on the
fields conditions when they hold tournaments. Mr. Beane was also complimented by Mr. Farley
on the response when maintenance is needed. Feels the Association has a great relationship with
the City.
Mr. Farley indicated the various baseball associations are attempting to come together so they
can encompass ages 5 to 18 which would assist with partnerships. The goal is to get kids into the
sport by offering various events. Game times are staggered during weekend tournaments which
encourages socialization.
City Council Meeting of November 4, 2013 (Item No. 4h) Page 2
Title: Parks & Recreation Advisory Commission Minutes September 18, 2013
Mr. Hagemann inquired why the Association determined to extend the age to 13. Statistics
indicate that kids are falling out of sports around age 13, Mr. Farley advised. Traditionally at age
13, the only option is to move into a traveling league. The Associations goal is to provide fun
baseball (versus traveling) for kids age 13 to get them back into a sport. Some kids continue to
look for recreation opportunities versus competitive opportunities and the Association wants
options for both types of players.
Mr. Hagemann inquired on the cost to play baseball through Little League. Mr. Farley quoted
$125 for AA, $150 for AAA, $175 for Minor League and $200 for Major League. Individuals
who cannot afford the fee can complete a scholarship form which is approved by the committee.
There are various options for scholarship percentages which is determined while talking to the
parents when the request is received. The Association does have a scholarship fund which is
funded by community sponsors and a portion of registration fees, Mr. Farley advised. Little
League does not solicit the City for funds. Mr. Hagemann inquired if the Association is able to
meet the requests. Mr. Farley cannot recall every denying a request. A volunteer deposit is also
collected at the time of registration and individuals are encouraged to volunteer in the concession
stand. Although they do not make the parents volunteer, they encourage it with the volunteer
deposit. If they work in concessions, the volunteer deposit is returned.
Mr. Foulkes inquired how registration numbers compare from past years. Mr. Farley advised he
has been president for the last two years and in 2012 the registration numbers were 396 and in
2011 registration was at 370. The increase in registration is generally in ages 6 or 7 categories
while the decrease in registrations is around age 10 (kid pitch).
Mr. Hawkinson inquired if there are any girls on the league. Mr. Farley indicated there are a few
and would like to see more get involved.
Mr. Hawinson inquired on the friction between sections of the Association. Mr. Farley advised
some sections would like to combine into one large Association whereas others want to remain
separate.
Mr. Farley advised he has worked through City relationships to split the cost of field lighting.
The Association would like to pursue other funding options (i.e. grants) to light the other field at
Skippy in the future. This would assist with tournaments, etc. Mr. Farley indicated the
Association has a very healthy relationship with the City.
Members thanked Mr. Farley on behalf of the Commission. Mr. Farley thanked the Commission
for the invitation.
3. Approval of Minutes
a. August 21, 2013
It was moved by Commission member Hawkinson to approve the minutes; Commission
member George Foulkes seconded. Motion passed 5 – 0.
City Council Meeting of November 4, 2013 (Item No. 4h) Page 3
Title: Parks & Recreation Advisory Commission Minutes September 18, 2013
4. New Business
a. Park and Trail Dedication: Multiple-Family Housing Proposal at 5245
Wayzata Boulevard by DLC Residential (Ryan Kelley)
Mr. Kelley, Associate Planner, introduced himself and provided a brief history of his
career prior to St. Louis Park. Members introduced themselves and welcomed Mr. Kelley.
Mr. Sean Walther who is the Senior Planner on this project, is out of town and unable to
attend so Mr. Kelley is presenting.
Mr. Kelley reviewed the proposal and advised the project is in various phases. The
proposed location is behind the Olive Garden (former Chili’s restaurant site) on Wayzata
Boulevard. If approved, staff estimates the park dedication fee for the proposed
development would be $136,966 which is a result of the amended PUD with Duke Realty
to redirect the space from commercial to residential. The trail dedication fee would be
$35,550 if approved. The City is encouraging green space in addition to park dedication
fees with DLC responsible for maintaining the green space.
Ms. Walsh inquired if the trees that DLC plants would be incorporated into the tree
replacement policy. Mr. Kelley advised there is a tree requirement in addition to tree
replacement. Everything added onto the site counts toward both.
Mr. Hawkinson asked about visitor parking spaces incorporated into the project. Mr.
Kelley believes this development has underground parking but thought the visitor parking
would be on the street.
Mr. Hagemann inquired if the developer has included bike parking in the proposal. The
proposal has underground parking, transit service but Mr. Kelley was unsure of bike
parking. Mr. Kelley advised the developer must provide one bike parking stall per unit.
It was moved by Commission Member Beneke to recommend the City Council accept
park and trail dedication fees in-lieu of land for the housing proposal at 5245 Wayzata
Boulevard; Commission member George Foulkes seconded. Motion passed 5 – 0.
b. Park and Trail Dedication: Multiple-Family Housing Proposal at 3998
Wooddale Avenue by Wooddale Flats, LLC (Ryan Kelley)
Mr. Kelley explained that Wooddale Flats LLC has proposed to build six townhome
creations, one two-story building on the corner that transition into five, three-story
buildings. There would be a total of 33 units and the upper level units include decks. Each
unit is 1,500 to 1,900 square feet and they are asking $230,000 to $400,000 per unit. Nice
material is used and unique housing options for St. Louis Park. Most units are two
bedrooms; some are three bedroom and all have attached parking garages. Thirteen units
are already reserved.
Green space is included on the roof top deck, pedestrian connection, vegetable gardens
and a dog exercise area on the southwest corner of the site for residents.
City Council Meeting of November 4, 2013 (Item No. 4h) Page 4
Title: Parks & Recreation Advisory Commission Minutes September 18, 2013
Mr. Kelley indicated the estimated park dedication fee would be $49,500 and the trail
dedication fee would be $7,425.
It was moved by Commission Member George Foulkes to recommend the City Council
accept park and trail dedication fees in-lieu of land for the housing proposal at 3998
Wooddale Avenue; Commission member Beneke seconded. Motion passed 5 - 0.
c. Discuss Calendar
• Minnehaha Creek Clean-up Date
Commission members and staff discussed dates and decided on Saturday, May 3
as the Minnehaha Creek clean-up. Mr. Foulkes indicated there was an incredible
amount of garbage this year. Ms. Walsh suggested dividing groups between the
Creek remeander area and behind Target to cover more area. Staff will confirm
dates and details with Jim Vaughan.
Mr. Hawkinson inquired on getting the Boys Scouts again and inviting the City
Council to partake in the clean-up. Ms. Walsh suggested contacting various
groups and have them contact Jim Vaughan directly for details and commitment.
• Bike Ride with City Council
Commission members and staff discussed organizing a bike ride with the City
Council. Members feel would be beneficial to connect with the Council via a bike
ride. Ms. Walsh will present some dates to Council and get back to the
Commission.
5. Old Business
a. Staff Appreciation Luncheon Assignments
Members discussed final assignments and agenda for the luncheon.
b. Community Center Process
Ms. Walsh advised there is nothing at this time as staff is going back to the City Council
on October 14. An update will be provided at the next meeting.
6. Staff Communication
Ms. Walsh advised members Lisa Greene will attend the next meeting on October 23 and
will provide an update on Community Education. Sean Walther, Senior Planner, will also
attend and provide an update on the Southwest LRT.
Jim Lombardi reviewed adult leagues with the members. The summer leagues have
finished, in the middle of fall leagues and the adult football league is just beginning. The
new lighting system on Aquila Park field 5 will be utilized. Teams had to be turned away
City Council Meeting of November 4, 2013 (Item No. 4h) Page 5
Title: Parks & Recreation Advisory Commission Minutes September 18, 2013
this summer due to the demand for adult softball leagues. The Adult leagues are all going
strong. All teams for 2014 will be notified of the closure at Dakota Park for renovation.
Mr. Lombardi indicated there is better communication with Community Education and
using gym space. He complimented Kim at Community Education for reserving and
coordinating all the space.
Mr. Lombardi explained how the new lighting system on Field 5 at Aquila Park works
from mobile phones. Musco Lighting can be contacted any time of day or evening if
issues arise. Officials can be given a passcode to access the lights and privileges are
assigned via passcode. As an example, an official can contact Musco Lighting with a
passcode and have the field lights turned off if games are canceled.
Ms. Walsh notified the Commission that staff discussed a locking system at park shelter
buildings with the City Council recently. The purpose of the proposed electronic door
lock system is to allow restrooms to be open longer. Council recommended a trial system
at a couple of parks then incorporate into all park buildings if successful. Mr. Hagemann
inquired if Browndale Park has a lot of vandalism to which Ms. Walsh indicated it does.
Staff recommended the trial system be installed at Browndale and Nelson Park buildings
initially. The system includes a camera system which could reduce vandalism. Oak Hill
Park had been vandalized over the summer which almost resulted in new toilets. Mr.
Hageman inquired if they want the system installed in average use parks to which Ms.
Walsh indicated it will incrementally expand to various buildings if successful. The City
Council wants to ensure it’s a positive experience prior to installing in all park buildings.
Members agreed that the new system will be installed in Browndale and Nelson Park
buildings to begin in winter. Ms. Walsh will keep members up to date and provide
statistics next year.
Ms. Walsh advised there are two final candidates for the Fire Chief position. City
Manager Tom Harmening will interview the final two and they will go through an
assessment. Mr. Harmening will make the final decision.
Debra Heiser, from the City of Roseville, is the new Engineer Director advised Ms.
Walsh. Ms. Heiser is reviewing the Engineering Department staff prior to hiring another
engineer. Engineering works closely with the planners in Community Development. Staff
is currently working with Engineering on the Right of Way throughout the City.
Ms. Walsh indicated the City’s Trail and Sidewalk program is going forward with their
five year plan. Mr. Hagemann inquired on the status of bike shoulders when program
goes forward. Ms. Walsh advised it should all be part of the pavement management
program through Engineering.
7. Member Communication
Mr. Hawkinson inquired on the status of the Recreation Superintendent position. Ms.
Walsh advised the position will be posted this week and applications accepted until
October 9.
City Council Meeting of November 4, 2013 (Item No. 4h) Page 6
Title: Parks & Recreation Advisory Commission Minutes September 18, 2013
8. Other / Future Agenda Items
None.
9. Adjournment
It was moved by Commission member George Foulkes to adjourn at 8:15 p.m., seconded by
Commission member Hawkinson. The motion passed 5 - 0.
Respectfully submitted,
Stacy Voelker
Stacy Voelker
Recording Secretary
Meeting: City Council
Meeting Date: November 4, 2013
Consent Agenda Item: 4i
OFFICIAL MINUTES
PLANNING COMMISSION
ST. LOUIS PARK, MINNESOTA
September 18, 2013 – 6:00 p.m.
COUNCIL CHAMBERS
MEMBERS PRESENT: Lynne Carper, Dennis Morris, Richard Person, Carl Robertson
MEMBERS ABSENT: Claudia Johnston-Madison, Robert Kramer, Larry Shapiro,
Charlie Dixon (youth member)
STAFF PRESENT:
1. Call to Order – Roll Call
2. Approval of Minutes of August 21, 2013
Commissioner Person made a motion to approve the minutes. Commissioner Morris
seconded the motion, and the motion passed on a vote of 4-0.
3. Public Hearings
A. Wooddale Flats Rezoning, Plat and Planned Unit Development
Location: 3998 Wooddale Avenue South and 4017 Utica Avenue
Applicant: Wooddale Flats, LLC
Case Nos. 13-32-Z, 13-33-S, 13-34-PUD
Ryan Kelley, Associate Planner, presented the staff report.
Commissioner Carper asked if on-street parking would be permitted on Wooddale, Utica
or Toledo Ave.
Mr. Kelley responded that on-street parking would be allowed where it currently is
allowed.
Commissioner Person asked if the city plows the alley and the turnaround.
Mr. Kelley said that the city currently maintains the alley. He stated that this has been
discussed with Engineering staff. A revision has been made to the plan to move the fence
back in that area, along the turnaround, to allow for some snow storage.
Chair Robertson asked if there were any gates in the fence where parking is covered by
the easement for the adjacent building.
Mr. Kelley said he didn’t believe there were any gates in the fence. He added that access
from the parking lot to the street would need to exit out the drive. The developer, Mr.
Carlson indicated he would add a gate in this area. Mr. Kelley said it can be noted on the
plan to have a gate at the parking easement.
City Council Meeting of November 4, 2013 (Item No. 4i) Page 2
Title: Planning Commission Minutes September 18, 2013
Commissioner Carper asked if any permeable surfaces will be used in the parking areas
or drives to lessen runoff.
Mr. Kelley said there was no indication or discussion of using permeable pavers. He
stated that the site currently has no piped discharge because it is bowl shaped. The project
will be required to completely hold a 100-year event on-site which would filter through
the underground systems.
Commissioner Person commented that the trip generation estimates seemed a little low
for 33 units.
Matt Pacyna, SRF traffic consultant, remarked that the information is based on the IT
Trip Generation Rates and handbook which is the industry standard. It reflects that
schedules in and out vary for individual townhome residents.
David Carlson, applicant, Gatehouse Properties Ltd., said 13 of the units have been
reserved. He spoke about discussions with Harvey Meyer, 4044 Toledo Ave. S., about the
fence and landscaping. He said Mr. Meyer is concerned about the dog run. Mr. Carlson
said it would be a private dog park for the condominium only.
Commissioner Carper said he recommended that energy efficient lighting be used on the
exterior of the building.
Chair Robertson opened the public hearing.
Harvey Meyer, 4044 Toledo Ave. S., said he has attended all the meetings concerning the
development. He liked the initial site plan. He appreciates the green space and buffer
between the development and the neighborhood. He stated that the initial site plan did not
have plans for a dog run. He just received a copy of the latest site plan today. He said he
is concerned about noise from the dog run and his property values. Mr. Meyer
commented that dogs from a condominium will probably be smaller dogs; and smaller
dogs often bark more, especially off-leash.
Mr. Meyer said he looked at a dog area in the Uptown area for comparison. It is an
enclosed area which faces a parking lot. He also looked at a 128 unit condominium
building in the near north area of Mpls. which has a dog area of 8 x 18 ft. He said the
proposed dog run at Wooddale Flats is bigger than that and he is concerned about noise
as the dogs will be off-leash. He suggested the dog area be made smaller to minimize
noise concerns.
Mr. Meyer said he doesn’t have anything against the project. He said the addition of 33
units will mean a massive change to that landscape, he and his neighbors will be subject
to many months of construction, and they are already enduring a lot for the development.
He was pleased with the initial site plan which had a green space which is now replaced
with a dog run. He suggested that the area proposed for 5 vegetable garden areas could
be used for a dog area.
Chair Robertson said he suggested a wait and see approach. He spoke about city noise
ordinances which are in place. He added that the proposed dog run is enclosed which is
an advantage to an open green space which anyone might use for dogs. Chair Robertson
City Council Meeting of November 4, 2013 (Item No. 4i) Page 3
Title: Planning Commission Minutes September 18, 2013
said Mr. Meyer’s concerns were something to take into consideration, but he was not
comfortable making them part of the conditions. He said the developer has heard Mr.
Meyer’s concerns. He added that he thinks giving dogs room to run off-leash may
actually minimize barking.
As no one else was present wishing to speak, the Chair closed the public hearing.
Commissioner Person made a motion to recommend approval of rezoning, preliminary
and final plat with variance and conditions, and preliminary and final planned unit
development with modifications and conditions for Wooddale Flats. Commissioner
Morris seconded the motion, and the motion passed on a vote of 4-0.
B. Major Amendment to PUD for Multiple-family Residential-The West End
Location: 5245 Wayzata Boulevard
Applicant: DLC Residential
Case No.: 13-13-PUD
Meg McMonigal, Planning and Zoning Supervisor, presented the staff report.
David Graham, ESG Architects, spoke about design, building materials, the Designed
Outdoor Recreation Area (DORA), and project amenities.
Commissioner Person commented with this development and West End Flats, there could
be a number of children and there is no playground in the DORA and no public parks
near the West End. He said this could become an issue in the West End area.
Mr. Graham responded that some of those features could be integrated into the pocket
park and as part of the second phase a community park could be created at 16th and Utica.
Commissioner Morris said the DORA presented is an adult recreational area. A
community playground should be part of the area at some point in the future.
Commissioner Carper asked if the new street would be private or public.
Mr. Graham said it would be a private street with public access.
Chair Robertson opened the public hearing. As no one was present wishing to speak he
closed the public hearing.
Commissioner Morris stated the Fire Dept. will probably require a fire lane on the new
street at the second phase of the development.
Commissioner Morris made a motion to recommend approval of the Major Amendment
to the West End Final PUD to allow multiple-family residential at 5245 Wayzata
Boulevard subject to conditions. Commissioner Carper seconded the motion, and the
motion passed on a vote of 4-0.
C. Miscellaneous Zoning Ordinance Amendments
Applicant: City of St. Louis Park
Case No.: 13-35-ZA
City Council Meeting of November 4, 2013 (Item No. 4i) Page 4
Title: Planning Commission Minutes September 18, 2013
Gary Morrison, Assistant Zoning Administrator, presented the staff report. He explained
that the proposed amendments consist of a number of unrelated items including
definitions; processing comprehensive plan amendments and planning applications
concurrently; fence height in the front yard; front yard setbacks in commercial zoning
districts; compact parking dimensions; and allowing outdoor seating with food and
beverage service in the Business Park zoning district.
Commissioner Person asked if each stall of compact parking requires a sign.
Mr. Morrison replied each compact parking stall would have a sign.
Commissioner Morris spoke about distance requirements of liquor stores, sexually-
oriented businesses, pawnshops, currency exchanges, etc., and asked if the city has
dropped distance requirements between certain uses and daycare and schools.
Mr. Morrison responded that sexually-oriented businesses and liquor store setback
requirements are currently addressed in the ordinance. He said the reason the proposed
amendment adds liquor stores, pawnshops, firearms sales, etc., is to correct reciprocal
setbacks that weren’t included in the pawnshop amendment a couple of years ago.
Commissioner Morris commented that maybe the city needs to start adjusting its thinking
as to what these businesses are and why they can’t be closer together. He asked what the
moral logic is in keeping these businesses separated. He added that more realistically the
businesses are legitimate businesses.
Mr. Morrison replied that a study was done on these uses a few years ago that led up to
the current ordinance. He said the study took into consideration the effect that the
accumulation or concentration of many of these types of uses has on a neighborhood.
That is the intent of separating them out.
Chair Robertson said he agreed with Commissioner Morris. He said the city is arbitrarily
labeling a few honest, legal, productive businesses as less than desirable. He said he is
not comfortable with that.
Commissioner Carper noted that a correction needs to be made to page 10, item (5)d.
The word restaurant should be deleted by strikethrough.
Commissioner Person said the concurrent Comprehensive Plan amendment seemed like a
good idea. He asked how much time that would save in the application process.
Meg McMonigal, Planning and Zoning Supervisor, said it could save at least two months.
She said most cities prefer to approve the Comprehensive Plan amendment concurrently
with other development approvals.
Chair Robertson said he is very cautious about this because any Comprehensive Plan
changes should stand alone on its own merit. He added that concurrent application is a
great idea for ease of the development process.
Ms. McMonigal said the ability remains to review proposals at study sessions prior to the
application stage.
City Council Meeting of November 4, 2013 (Item No. 4i) Page 5
Title: Planning Commission Minutes September 18, 2013
Chair Robertson opened the public hearing. As no one was present wishing to speak he
closed the public hearing.
Commissioner Morris made a motion to recommend approval of the miscellaneous
Zoning Ordinance amendments as recommended by staff. Commissioner Person
seconded the motion, and the motion passed on a vote of 4-0.
4. Other Business
5. Communications
6. Adjournment
The meeting was adjourned at 7:20 p.m.
Respectfully submitted,
Nancy Sells
Administrative Secretary
Meeting: City Council
Meeting Date: November 4, 2013
Consent Agenda Item: 4j
EXECUTIVE SUMMARY
TITLE: Vendor Claims
RECOMMENDED ACTION: Motion to accept for filing Vendor Claims for the period
October 12 through October 25, 2013.
POLICY CONSIDERATION: Not applicable.
SUMMARY: The Finance Department prepares this report on a monthly basis for Council’s
review.
FINANCIAL OR BUDGET CONSIDERATION: Not applicable.
VISION CONSIDERATION: Not applicable.
SUPPORTING DOCUMENTS: Vendor Claims
Prepared by: Connie Neubeck, Account Clerk
10/31/2013CITY OF ST LOUIS PARK 7:16:26R55CKS2LOGIS400
1Page -Council Check Summary
- 10/25/201310/12/2013
Amount
Vendor ObjectBU Description
115.37A-1 OUTDOOR POWER INC TREE MAINTENANCE OTHER IMPROVEMENT SUPPLIES
115.37
56.32AAA LAMBERTS LANDSCAPE PRODUCT STORM WATER UTILITY G&A OTHER IMPROVEMENT SERVICE
56.32
107.01AARSVOLD, JOEL REFORESTATION FUND OTHER CONTRACTUAL SERVICES
107.01
177.11ABLE HOSE & RUBBER INC STORM WATER UTILITY G&A OTHER IMPROVEMENT SERVICE
177.11
185.99ABM EQUIPMENT & SUPPLY INC GENERAL FUND BALANCE SHEET INVENTORY
185.99
6,582.43ABRA MN ST LOUIS PARK UNINSURED LOSS G&A UNINSURED LOSS
6,582.43
225.00ACACIA ARCHITECTS LLC MOVE-UP PROGRAM OTHER CONTRACTUAL SERVICES
225.00
81.71AIRGAS NORTH CENTRAL OPERATIONS OPERATIONAL SUPPLIES
81.71
2,455.00ALLIANCE MECH SRVCS INC MUNICIPAL BLDG OTHER CONTRACTUAL SERVICES
4,130.00MUNICIPAL BLDG IMPROVEMENTS OTHER THAN BUILDI
6,585.00
894.15ALLIED BLACKTOP SEALCOAT PREPARATION OTHER IMPROVEMENT SUPPLIES
894.15
251.25ALLINA HEALTH HUMAN RESOURCES RECRUITMENT
251.25
323.37AMERICAN TIRE DISTRIBUTORS GENERAL FUND BALANCE SHEET INVENTORY
323.37
93.52ANCOM TECHNICAL CENTER COMMUNICATIONS/GV REIMBURSEABL RADIO COMMUNICATIONS
93.52
4,230.33ANDERSEN INC, EARL INSTALLATION OTHER IMPROVEMENT SUPPLIES
City Council Meeting of November 4, 2013 (Item No. 4j)
Title: Petition for Street Lights – Joppa Avenue Page 2
10/31/2013CITY OF ST LOUIS PARK 7:16:26R55CKS2LOGIS400
2Page -Council Check Summary
- 10/25/201310/12/2013
Amount
Vendor ObjectBU Description
4,230.33
71.20AQUILA NEIGHBORHOOD ASSN NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICES
71.20
483.37ASET SUPPLY AND PAPER INC SOLID WASTE G&A OPERATIONAL SUPPLIES
483.37
808.51ASPEN MILLS OPERATIONS OPERATIONAL SUPPLIES
808.51
29,890.55-ASTECH PAVEMENT MANAGEMENT B/S RETAINED PERCENTAGE
597,810.97CONSTRUCTION PAYMENTS IMPROVEMENTS OTHER THAN BUILDI
567,920.42
167.08ASTLEFORD INTERNATIONAL GENERAL FUND BALANCE SHEET INVENTORY
167.08
216.51AT&T MOBILITY CELLPHONES, IPADS, ETC.OFFICE EQUIPMENT
216.51
731.00ATIR ELECTRIC CORPORATION FACILITIES MCTE G & A BUILDING MTCE SERVICE
731.00
650.00BACKER, KIMBERLY ESCROWS PMC ESCROW
650.00
243.78BARKER, BOB COMPANY POLICE G & A SUBSISTENCE SUPPLIES
243.78
60.00BARNA, GUZY & STEFFEN LTD HUMAN RESOURCES GENERAL PROFESSIONAL SERVICES
60.00
2,763.00BARR ENGINEERING CO SOLID WASTE G&A GENERAL PROFESSIONAL SERVICES
2,763.00
90.00BARTON SAND & GRAVEL CO PATCHING-PERMANENT OTHER IMPROVEMENT SUPPLIES
90.00
40.08BATTERIES + BULBS GENERAL BUILDING MAINTENANCE GENERAL SUPPLIES
27.29ENGINEERING G & A OPERATIONAL SUPPLIES
City Council Meeting of November 4, 2013 (Item No. 4j)
Title: Petition for Street Lights – Joppa Avenue Page 3
10/31/2013CITY OF ST LOUIS PARK 7:16:26R55CKS2LOGIS400
3Page -Council Check Summary
- 10/25/201310/12/2013
Amount
Vendor ObjectBU Description
501.22REC CENTER BUILDING EQUIPMENT MTCE SERVICE
568.59
150.00BEALKE INDUSTRIES, ROBERT HOLIDAY PROGRAMS OTHER CONTRACTUAL SERVICES
150.00
9,225.00BERGERSON CASWELL INC REILLY G & A EQUIPMENT MTCE SERVICE
9,225.00
225.00BERGFORD ARCHITECTURE, JOHN MOVE-UP PROGRAM OTHER CONTRACTUAL SERVICES
225.00
64.37BLOCKS N ROCKS STORM WATER UTILITY G&A OTHER IMPROVEMENT SERVICE
64.37
3,376.00BOLTON & MENK INC ENGINEERING G & A GENERAL PROFESSIONAL SERVICES
3,376.00
35.00BORKEN, AARON GREEN REMODELING PROGRAM OTHER CONTRACTUAL SERVICES
35.00
458.78BULTEMA, CORY ASSESSING G & A MILEAGE-PERSONAL CAR
458.78
510.00BUREAU OF CRIM APPREHENSION COMMUNICATIONS/GV REIMBURSEABL TELEPHONE
510.00
6,397.99CAMPBELL KNUTSON PROF ASSOC ADMINISTRATION G & A LEGAL SERVICES
80.00HOUSING REHAB G & A LEGAL SERVICES
10.70SSD 1 G&A LEGAL SERVICES
10.66SSD 2 G&A LEGAL SERVICES
10.66SSD 3 G&A LEGAL SERVICES
10.66SSD #4 G&A LEGAL SERVICES
10.66SSD #5 G&A LEGAL SERVICES
10.66SSD #6 G&A LEGAL SERVICES
720.00PAVEMENT MANAGEMENT G&A LEGAL SERVICES
864.00DEVELOPMENT - EDA G&A LEGAL SERVICES
64.00WATER UTILITY G&A LEGAL SERVICES
800.00REILLY G & A LEGAL SERVICES
1,552.00STORM WATER UTILITY G&A LEGAL SERVICES
10,541.99
City Council Meeting of November 4, 2013 (Item No. 4j)
Title: Petition for Street Lights – Joppa Avenue Page 4
10/31/2013CITY OF ST LOUIS PARK 7:16:26R55CKS2LOGIS400
4Page -Council Check Summary
- 10/25/201310/12/2013
Amount
Vendor ObjectBU Description
71.81CAROLINA BIOLOGICAL SUPPLY WESTWOOD G & A GENERAL SUPPLIES
71.81
102.00CARTER, JAMES SOFTBALL OTHER CONTRACTUAL SERVICES
102.00
1,355.23CDW GOVERNMENT INC TECHNOLOGY REPLACEMENT OFFICE EQUIPMENT
1,355.23
4,146.59CENTER ENERGY & ENVIRONMENT DISCOUNT LOAN PROGRAM OTHER CONTRACTUAL SERVICES
1,040.00MOVE-UP PROGRAM OTHER CONTRACTUAL SERVICES
5,186.59
293.86CENTERPOINT ENERGY FACILITY OPERATIONS HEATING GAS
1,492.69WATER UTILITY G&A HEATING GAS
24.14REILLY G & A HEATING GAS
69.60SEWER UTILITY G&A ELECTRIC SERVICE
26.17SEWER UTILITY G&A HEATING GAS
182.12PARK MAINTENANCE G & A HEATING GAS
16.88WESTWOOD G & A HEATING GAS
36.12NATURALIST PROGRAMMER HEATING GAS
2,141.58
280.85CENTURY LINK CELLPHONES, IPADS, ETC.TELEPHONE
280.85
36.00CHAMPION PLUMBING INSPECTIONS G & A PLUMBING
36.00
100.89CINTAS CORPORATION FACILITIES MCTE G & A GENERAL SUPPLIES
54.80FACILITIES MCTE G & A OPERATIONAL SUPPLIES
485.49WATER UTILITY G&A OPERATIONAL SUPPLIES
85.16VEHICLE MAINTENANCE G&A OPERATIONAL SUPPLIES
726.34
13.48-CITIZENS INDEPENDENT BANK GENERAL FUND BALANCE SHEET DUE TO OTHER GOVTS
135.00FINANCE G & A SEMINARS/CONFERENCES/PRESENTAT
209.48INSPECTIONS G & A SUBSCRIPTIONS/MEMBERSHIPS
331.00
City Council Meeting of November 4, 2013 (Item No. 4j)
Title: Petition for Street Lights – Joppa Avenue Page 5
10/31/2013CITY OF ST LOUIS PARK 7:16:26R55CKS2LOGIS400
5Page -Council Check Summary
- 10/25/201310/12/2013
Amount
Vendor ObjectBU Description
170.61COMCASTIT G & A DATACOMMUNICATIONS
85.56WATER UTILITY G&A OTHER CONTRACTUAL SERVICES
85.56SEWER UTILITY G&A OTHER CONTRACTUAL SERVICES
341.73
48,433.38COMMERCIAL ASPHALT COMPANY SEALCOAT PREPARATION OTHER IMPROVEMENT SUPPLIES
11,852.38PATCHING-PERMANENT OTHER IMPROVEMENT SUPPLIES
60,285.76
54.99COMMERCIAL PLUMBING & HEATING INSPECTIONS G & A PLUMBING
54.99
11,052.95COMMUNITY ACTION PARTNERSHIP SUB HENN EMERGENCY REPAIR GRANT OTHER CONTRACTUAL SERVICES
11,052.95
136.00COMMUNITY REINVESTMENT FUND MOVE-UP PROGRAM OTHER CONTRACTUAL SERVICES
136.00
16,515.00CONCRETE ETC INC PARK IMPROVE CAPITAL PROJECT BUILDINGS & STRUCTURES
16,515.00
186.00CONTINENTAL RESEARCH CORP REC CENTER BUILDING GENERAL SUPPLIES
186.00
423.81CORPORATE CONNECTION WATER UTILITY G&A OPERATIONAL SUPPLIES
423.81
2,875.00COURT SURFACES & REPAIR PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICES
2,875.00
32.30-CREATIVE PRODUCT SOURCING INC - DARE GENERAL FUND BALANCE SHEET DUE TO OTHER GOVTS
502.10DARE PROGRAM OPERATIONAL SUPPLIES
469.80
343.17CUB FOODS POLICE G & A SUBSISTENCE SUPPLIES
343.17
27.54-CUES INC SEWER UTILITY BALANCE SHEET DUE TO OTHER GOVTS
1,209.28SEWER UTILITY G&A OTHER IMPROVEMENT SERVICE
1,181.74
City Council Meeting of November 4, 2013 (Item No. 4j)
Title: Petition for Street Lights – Joppa Avenue Page 6
10/31/2013CITY OF ST LOUIS PARK 7:16:26R55CKS2LOGIS400
6Page -Council Check Summary
- 10/25/201310/12/2013
Amount
Vendor ObjectBU Description
854.25CURRAN-MOORE, KIM SOFTBALL OTHER CONTRACTUAL SERVICES
854.25
223.05CUSTOM HOSE TECH INC GENERAL FUND BALANCE SHEET INVENTORY
223.05
3,237.68CUSTOM PRODUCTS & SERVICES SSD 1 G&A OTHER CONTRACTUAL SERVICES
2,787.88SSD 2 G&A OTHER CONTRACTUAL SERVICES
458.49SSD 3 G&A OTHER CONTRACTUAL SERVICES
1,675.75SSD #4 G&A OTHER CONTRACTUAL SERVICES
1,848.39SSD #5 G&A OTHER CONTRACTUAL SERVICES
1,058.20SSD #6 G&A OTHER CONTRACTUAL SERVICES
11,066.39
194.90DALCO ENTERPRISES INC GENERAL BUILDING MAINTENANCE CLEANING/WASTE REMOVAL SUPPLY
1,349.41PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICES
1,544.31
3,126.56DC MANAGEMENT & ENVIRONMENTAL SRVCS INCFACILITIES MCTE G & A BUILDING MTCE SERVICE
3,126.56
200.00DEPT LABOR & INDUSTRY FACILITIES MCTE G & A OTHER CONTRACTUAL SERVICES
200.00
3,648.07DO-GOOD.BIZ INC POSTAL SERVICES POSTAGE
3,648.07
212.50EBERT, ROBERT GREEN REMODELING PROGRAM OTHER CONTRACTUAL SERVICES
212.50
51.96ECM PUBLISHERS INC ADMINISTRATION G & A LEGAL NOTICES
149.85SSD 1 G&A LEGAL NOTICES
139.86SSD 2 G&A LEGAL NOTICES
139.86SSD 3 G&A LEGAL NOTICES
139.86SSD #4 G&A LEGAL NOTICES
139.86SSD #5 G&A LEGAL NOTICES
139.86SSD #6 G&A LEGAL NOTICES
116.92PAVEMENT MANAGEMENT G&A LEGAL NOTICES
1,018.03
940.50ELECTRIC PUMP INC SEWER UTILITY G&A EQUIPMENT MTCE SERVICE
City Council Meeting of November 4, 2013 (Item No. 4j)
Title: Petition for Street Lights – Joppa Avenue Page 7
10/31/2013CITY OF ST LOUIS PARK 7:16:26R55CKS2LOGIS400
7Page -Council Check Summary
- 10/25/201310/12/2013
Amount
Vendor ObjectBU Description
940.50
1,473.10EMERGENCY APPARATUS MTNCE PREVENTATIVE MAINTENANCE EQUIPMENT MTCE SERVICE
1,473.10
479.28ENVIRONMENTAL EQUIPMENT & SERVICES INC GENERAL REPAIR EQUIPMENT MTCE SERVICE
479.28
666.90EPIC SECURITY PROFESSIONALS INC PARK MAINTENANCE G & A BUILDING MTCE SERVICE
666.90
388.08FACTORY MOTOR PARTS CO GENERAL FUND BALANCE SHEET INVENTORY
388.08
117.76FASTENAL COMPANY WATER UTILITY G&A OTHER IMPROVEMENT SUPPLIES
55.84PARK GROUNDS MAINTENANCE OTHER IMPROVEMENT SUPPLIES
173.60
39.95FEINBERG, GREG SCHOOL GROUPS GENERAL SUPPLIES
39.95
356.56FERRELLGASICE RESURFACER MOTOR FUELS
356.56
183.22-FIRE SAFETY USA INC GENERAL FUND BALANCE SHEET DUE TO OTHER GOVTS
2,848.22OPERATIONSEQUIPMENT PARTS
2,665.00
2,040.00FISCHLER & ASSOCIATES PA HUMAN RESOURCES GENERAL PROFESSIONAL SERVICES
2,040.00
27.79FLANAGAN SALES INC PARK MAINTENANCE G & A GENERAL SUPPLIES
27.79
19.57-FORMS & SYSTEMS OF MINNESOTA GENERAL FUND BALANCE SHEET DUE TO OTHER GOVTS
304.17POLICE G & A OPERATIONAL SUPPLIES
284.60
38.46FRATTALLONESWATER UTILITY G&A OTHER IMPROVEMENT SUPPLIES
38.46
City Council Meeting of November 4, 2013 (Item No. 4j)
Title: Petition for Street Lights – Joppa Avenue Page 8
10/31/2013CITY OF ST LOUIS PARK 7:16:26R55CKS2LOGIS400
8Page -Council Check Summary
- 10/25/201310/12/2013
Amount
Vendor ObjectBU Description
26.44GARSKE, BETTE NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICES
26.44
729.00GARTNER REFRIG & MFG INC ARENA MAINTENANCE OTHER CONTRACTUAL SERVICES
729.00
250.00GAYLORD, JEFFREY GREEN REMODELING PROGRAM OTHER CONTRACTUAL SERVICES
250.00
3,849.57GLTC PREMIUM PAYMENTS EMPLOYEE FLEXIBLE SPENDING B/S LONG TERM CARE INSUR
3,849.57
1,157.73GRANITE LEDGE ELECTRICAL CONTRACTORS WIRING REPAIR OTHER CONTRACTUAL SERVICES
1,157.73
56.62GRAYBAR ELECTRIC CO ARENA MAINTENANCE GENERAL SUPPLIES
56.62
26.21-GREEN LIGHTS RECYCLING INC SOLID WASTE BALANCE SHEET DUE TO OTHER GOVTS
407.49SOLID WASTE G&A OTHER CONTRACTUAL SERVICES
381.28
475.00GRYNOL, ASHLYN GREEN REMODELING PROGRAM OTHER CONTRACTUAL SERVICES
475.00
546.13HAAG COMPANIES INC PARK GROUNDS MAINTENANCE LANDSCAPING MATERIALS
546.13
199.93HACH CO WATER UTILITY G&A GENERAL SUPPLIES
199.93
51.94HARCEY, MICHAEL POLICE G & A SEMINARS/CONFERENCES/PRESENTAT
51.94
410.74HEDBERG AGGREGATES WATER UTILITY G&A OTHER IMPROVEMENT SUPPLIES
410.74
2,333.52HENNEPIN COUNTY INFO TECH POLICE G & A EQUIPMENT MTCE SERVICE
825.20OPERATIONSRADIO COMMUNICATIONS
256.00OPERATIONSEMERGENCY PREPAREDNESS
3,414.72
City Council Meeting of November 4, 2013 (Item No. 4j)
Title: Petition for Street Lights – Joppa Avenue Page 9
10/31/2013CITY OF ST LOUIS PARK 7:16:26R55CKS2LOGIS400
9Page -Council Check Summary
- 10/25/201310/12/2013
Amount
Vendor ObjectBU Description
2,223.52HENNEPIN COUNTY TREASURER WATER UTILITY G&A OTHER CONTRACTUAL SERVICES
2,223.52SEWER UTILITY G&A OTHER CONTRACTUAL SERVICES
4,447.04STORM WATER UTILITY G&A OTHER CONTRACTUAL SERVICES
8,894.08PARK MAINTENANCE G & A OTHER CONTRACTUAL SERVICES
17,788.16
1,208.75HOISINGTON KOEGLER GROUP INC PUBLIC WORKS G & A GENERAL PROFESSIONAL SERVICES
1,208.75
571.02HOME DEPOT CREDIT SERVICES GENERAL BUILDING MAINTENANCE GENERAL SUPPLIES
253.45WIRING REPAIR OTHER IMPROVEMENT SUPPLIES
12.38SYSTEM REPAIR OTHER IMPROVEMENT SUPPLIES
138.15WATER UTILITY G&A OTHER IMPROVEMENT SUPPLIES
3.82PARK MAINTENANCE G & A GENERAL SUPPLIES
81.50REC CENTER BUILDING GENERAL SUPPLIES
33.01REC CENTER BUILDING EQUIPMENT PARTS
160.99REC CENTER BUILDING BLDG/STRUCTURE SUPPLIES
1,254.32
92.10HOPPE, MARK ASSESSING G & A MILEAGE-PERSONAL CAR
92.10
300.00HOWES, JENNIFER VOLLEYBALL OTHER CONTRACTUAL SERVICES
250.00KICKBALLOTHER CONTRACTUAL SERVICES
550.00
300.00HOWES, JESSICA KICKBALL OTHER CONTRACTUAL SERVICES
300.00
50.00HOWES, KRISTINE KICKBALL OTHER CONTRACTUAL SERVICES
50.00
600.00HRGREENTECHNOLOGY REPLACEMENT POLICE EQUIPMENT
600.00
1,665.30I.U.O.E. LOCAL NO 49 EMPLOYEE FLEXIBLE SPENDING B/S UNION DUES
1,665.30
1,037.55IMPACT PROVEN SOLUTIONS WATER UTILITY G&A POSTAGE
1,037.55SEWER UTILITY G&A POSTAGE
City Council Meeting of November 4, 2013 (Item No. 4j)
Title: Petition for Street Lights – Joppa Avenue Page 10
10/31/2013CITY OF ST LOUIS PARK 7:16:26R55CKS2LOGIS400
10Page -Council Check Summary
- 10/25/201310/12/2013
Amount
Vendor ObjectBU Description
1,037.54SOLID WASTE COLLECTIONS POSTAGE
1,037.54STORM WATER UTILITY G&A POSTAGE
4,150.18
115.68INDELCOGENERAL FUND BALANCE SHEET INVENTORY
115.68WATER UTILITY G&A EQUIPMENT MTCE SERVICE
231.36
288.56INDEPENDENT BLACK DIRT CO PARK GROUNDS MAINTENANCE BLDG/STRUCTURE SUPPLIES
288.56
15,000.00INPLAINSIGHT ART PUBLIC ART BUILDINGS & STRUCTURES
15,000.00
2,481.97INTEGRA TELECOM IT G & A TELEPHONE
2,481.97
89.21INVER GROVE FORD GENERAL FUND BALANCE SHEET INVENTORY
89.21
18.60I-STATE TRUCK CENTER GENERAL FUND BALANCE SHEET INVENTORY
359.87PREVENTATIVE MAINTENANCE EQUIPMENT MTCE SERVICE
378.47
4.80JERRY'S HARDWARE DAMAGE REPAIR OTHER IMPROVEMENT SUPPLIES
52.44WATER UTILITY G&A GENERAL SUPPLIES
57.24
300.00JM CONSULTING LTD WATER UTILITY G&A OPERATIONAL SUPPLIES
300.00
4,600.00JOBSINMINNEAPOLIS.COM HUMAN RESOURCES RECRUITMENT
4,600.00
20,000.00JUST-RITE CONSTRUCTION INC PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICES
20,000.00
528.46KELLER, JASMINE Z EMPLOYEE FLEXIBLE SPENDING B/S WAGE GARNISHMENTS
528.46
882.00KENNEDY & GRAVEN ESCROWS Duke Realty - West End
City Council Meeting of November 4, 2013 (Item No. 4j)
Title: Petition for Street Lights – Joppa Avenue Page 11
10/31/2013CITY OF ST LOUIS PARK 7:16:26R55CKS2LOGIS400
11Page -Council Check Summary
- 10/25/201310/12/2013
Amount
Vendor ObjectBU Description
48.00ELLIPSE ON EXC TIF DIST G&A LEGAL SERVICES
210.00DEVELOPMENT - EDA G&A LEGAL SERVICES
792.00PARK COMMONS G&A LEGAL SERVICES
1,932.00
76.43KESLINS, ULDIS REFORESTATION FUND OTHER CONTRACTUAL SERVICES
76.43
50.00KEVTER CONSTRUCTION INSPECTIONS G & A ELECTRICAL
50.00
2,015.68KRECH, O'BRIEN, MUELLER & WASS INC UNINSURED LOSS G&A UNINSURED LOSS
2,015.68
191.93KUSTOM SIGNALS INC POLICE G & A POLICE EQUIPMENT
191.93
1,384.96LANDMARK BUILDING CONTRACTORS INSPECTIONS G & A BUILDING
1,384.96
1,009.02LARSON, JH CO SYSTEM REPAIR OTHER IMPROVEMENT SUPPLIES
1,009.02
440.22LAUMANN, JOHN WATER UTILITY G&A SEMINARS/CONFERENCES/PRESENTAT
440.22
885.00LAUREL TREE FARMS TREE REPLACEMENT TREE REPLACEMENT
885.00
2,295.00LAW ENFORCEMENT LABOR SERVICES INC EMPLOYEE FLEXIBLE SPENDING B/S UNION DUES
2,295.00
7,152.00LEAGUE OF MINNESOTA CITIES EMPLOYEE FLEX SPEND G&A League of MN Cities dept'l exp
7,152.00
100.00LINDEN HILLS POWER & LIGHT SOLID WASTE G&A TRAINING
100.00
196.89LITIN PAPER, PACKAGING & CONVERTING HALLOWEEN PARTY CONCESSION SUPPLIES
196.89
City Council Meeting of November 4, 2013 (Item No. 4j)
Title: Petition for Street Lights – Joppa Avenue Page 12
10/31/2013CITY OF ST LOUIS PARK 7:16:26R55CKS2LOGIS400
12Page -Council Check Summary
- 10/25/201310/12/2013
Amount
Vendor ObjectBU Description
3,000.00LOCKRIDGE GRINDAL NAUEN PLLP DEVELOPMENT - EDA G&A LEGAL SERVICES
3,000.00
41,062.00LOGISIT G & A COMPUTER SERVICES
10,311.30TECHNOLOGY REPLACEMENT OFFICE EQUIPMENT
51,373.30
261.90MACQUEEN EQUIP CO SEWER UTILITY G&A OTHER IMPROVEMENT SERVICE
261.90
1,620.00MACTAFRANCHISE ADMINISTRATION SEMINARS/CONFERENCES/PRESENTAT
1,620.00
1,200.00MANAGED DESIGN LLC ENGINEERING G & A TRAINING
1,200.00
186.28MAPLE CREST LANDSCAPE SSD #4 G&A OTHER CONTRACTUAL SERVICES
151.19SSD #6 G&A OTHER CONTRACTUAL SERVICES
337.47
350.00MCCROSSAN INC, C S PARK EQUIPMENT MAINTENANCE OTHER IMPROVEMENT SUPPLIES
350.00
405.80MCMONIGAL, MEG COMM DEV PLANNING G & A TRAINING
405.80
42.02MENARDSGRAFFITI CONTROL OTHER IMPROVEMENT SUPPLIES
59.48PARK BUILDING MAINTENANCE BLDG/STRUCTURE SUPPLIES
101.50
1,375.32METRO SALES INC POLICE G & A EQUIPMENT MTCE SERVICE
1,375.32
106,068.60METROPOLITAN COUNCIL INSPECTIONS G & A DUE TO OTHER GOVTS
106,068.60
856.00MIDWEST TESTING LLC WATER UTILITY G&A OTHER CONTRACTUAL SERVICES
856.00
492.30MINNEAPOLIS FINANCE DEPT PAWN FEES OTHER CONTRACTUAL SERVICES
492.30
City Council Meeting of November 4, 2013 (Item No. 4j)
Title: Petition for Street Lights – Joppa Avenue Page 13
10/31/2013CITY OF ST LOUIS PARK 7:16:26R55CKS2LOGIS400
13Page -Council Check Summary
- 10/25/201310/12/2013
Amount
Vendor ObjectBU Description
100.00MINNESOTA RECREATION & PARK ASSOC HUMAN RESOURCES RECRUITMENT
100.00
225.00MINNESOTA RURAL WATER ASSOC WATER UTILITY G&A SUBSCRIPTIONS/MEMBERSHIPS
225.00
375.00MINNESOTA STATE AUDITOR FINANCE G & A SEMINARS/CONFERENCES/PRESENTAT
375.00
56.11MINVALCO INC WATER UTILITY G&A OPERATIONAL SUPPLIES
56.11
1,356.54MIRACLE RECREATION EQUIPMENT INC PLAYGROUND EQUIPMENT MAINTENAN OTHER IMPROVEMENT SUPPLIES
1,356.54
225.00MNCAR EXCHANGE DEVELOPMENT - EDA G&A SUBSCRIPTIONS/MEMBERSHIPS
225.00
32,542.00MONTGOMERY BRINKMAN LLC UNINSURED LOSS G&A UNINSURED LOSS
32,542.00
3,423.21M-R SIGN CO INC FABRICATION OTHER IMPROVEMENT SUPPLIES
3,423.21
399.00MRPASOFTBALLOTHER CONTRACTUAL SERVICES
399.00
927.02NAPA (GENUINE PARTS CO)GENERAL FUND BALANCE SHEET INVENTORY
102.97WATER UTILITY G&A EQUIPMENT PARTS
166.16PARK EQUIPMENT MAINTENANCE OTHER IMPROVEMENT SUPPLIES
194.87GENERAL REPAIR GENERAL SUPPLIES
1,391.02
74.02NATHANSON, BRIDGET ASSESSING G & A MILEAGE-PERSONAL CAR
74.02
600.64NEENAH FOUNDREY STORM WATER UTILITY G&A OTHER IMPROVEMENT SERVICE
600.64
200.08NEXTEL COMMUNICATIONS DEVELOPMENT - EDA G&A TELEPHONE
City Council Meeting of November 4, 2013 (Item No. 4j)
Title: Petition for Street Lights – Joppa Avenue Page 14
10/31/2013CITY OF ST LOUIS PARK 7:16:26R55CKS2LOGIS400
14Page -Council Check Summary
- 10/25/201310/12/2013
Amount
Vendor ObjectBU Description
7,742.58CELLPHONES, IPADS, ETC.OFFICE EQUIPMENT
7,942.66
225.00NICOLELLI ARCHITECTS MOVE-UP PROGRAM OTHER CONTRACTUAL SERVICES
225.00
45.00NORTHSTAR CHAPTER HUMAN RESOURCES TRAINING
45.00
200.00NPELRAHUMAN RESOURCES SUBSCRIPTIONS/MEMBERSHIPS
200.00
13,720.23NYSTROM PUBLISHING COMM & MARKETING G & A PRINTING & PUBLISHING
13,720.23
91.44OFFICE DEPOT ADMINISTRATION G & A OFFICE SUPPLIES
50.23ADMINISTRATION G & A GENERAL SUPPLIES
163.10HUMAN RESOURCES ORGANIZATIONAL DEVELOPMENT
73.31SUPPORT SERVICES G&A EQUIPMENT MTCE SERVICE
90.70FINANCE G & A OFFICE SUPPLIES
55.58GENERAL INFORMATION OFFICE SUPPLIES
280.48POLICE G & A OFFICE SUPPLIES
30.64POLICE G & A GENERAL SUPPLIES
273.02INSPECTIONS G & A GENERAL SUPPLIES
82.81PUBLIC WORKS G & A OFFICE SUPPLIES
3.47HOUSING REHAB G & A OFFICE SUPPLIES
10.42DEVELOPMENT - EDA G&A OFFICE SUPPLIES
1,205.20
1,585.44OFFICE TEAM INSPECTIONS G & A GENERAL PROFESSIONAL SERVICES
1,585.44
53.44ON SITE SANITATION SOLID WASTE G&A OTHER
53.44
3,557.94PARSONS ELECTRIC POLICE & FIRE PENSION G&A MACHINERY & AUTO EQUIPMENT
1,127.50TECHNOLOGY REPLACEMENT OFFICE EQUIPMENT
4,685.44
31.41PARTSMASTERGENERAL REPAIR GENERAL SUPPLIES
31.41
City Council Meeting of November 4, 2013 (Item No. 4j)
Title: Petition for Street Lights – Joppa Avenue Page 15
10/31/2013CITY OF ST LOUIS PARK 7:16:26R55CKS2LOGIS400
15Page -Council Check Summary
- 10/25/201310/12/2013
Amount
Vendor ObjectBU Description
2,100.00PERNSTEINER CREATIVE GROUP INC COMM & MARKETING G & A PRINTING & PUBLISHING
2,100.00
9.94PETTY CASH POLICE G & A OTHER CONTRACTUAL SERVICES
9.94
62.99PETTY CASH - WWNC WESTWOOD G & A GENERAL SUPPLIES
7.28WESTWOOD G & A CONCESSION SUPPLIES
24.30WESTWOOD G & A MILEAGE-PERSONAL CAR
5.00SCHOOL GROUPS GENERAL SUPPLIES
99.57
1,524.72POMP'S TIRE SERVICE INC GENERAL FUND BALANCE SHEET INVENTORY
1,524.72
324.16POPP.COM INC PARK MAINTENANCE G & A TELEPHONE
324.16
1,545.00PPL ENTERPRISES, INC SOLID WASTE G&A OTHER
1,545.00
17,288.56PRECISION LANDSCAPE & TREE TREE DISEASE PUBLIC CLEANING/WASTE REMOVAL SERVICE
17,288.56
16.95PRIBBENOW, NICOLE COMM & MARKETING G & A MILEAGE-PERSONAL CAR
16.95
171.22PRINTERS SERVICE INC ARENA MAINTENANCE EQUIPMENT MTCE SERVICE
171.22
2,179.00Q3 CONTRACTING WATER UTILITY G&A OTHER IMPROVEMENT SERVICE
841.00STORM WATER UTILITY G&A OTHER IMPROVEMENT SERVICE
3,020.00
11,138.98REACHTECHNOLOGY REPLACEMENT OFFICE EQUIPMENT
11,138.98
5,096.25REACH FOR RESOURCES INC COMMUNITY PARTNERSHIPS OTHER CONTRACTUAL SERVICES
5,096.25
City Council Meeting of November 4, 2013 (Item No. 4j)
Title: Petition for Street Lights – Joppa Avenue Page 16
10/31/2013CITY OF ST LOUIS PARK 7:16:26R55CKS2LOGIS400
16Page -Council Check Summary
- 10/25/201310/12/2013
Amount
Vendor ObjectBU Description
180.00READY WATT ELECTRIC OPERATIONS EMERGENCY PREPAREDNESS
180.00
202.43REGENCY OFFICE PRODUCTS LLC POLICE G & A OFFICE SUPPLIES
202.43
795,533.00REHRIG PACIFIC CO SOLID WASTE COLLECTIONS OTHER
795,533.00
3,500.00ROCKWELL, VICTOR ESCROWS PMC ESCROW
3,500.00
765.00ROGERS, KYLE SOFTBALL OTHER CONTRACTUAL SERVICES
765.00
350.00ROOT-O-MATIC FACILITIES MCTE G & A BUILDING MTCE SERVICE
350.00
85.00ROTARY CLUB OF SLP POLICE G & A SUBSCRIPTIONS/MEMBERSHIPS
181.00POLICE G & A TRAVEL/MEETINGS
266.00
286.59SAFELITE FULFILLMENT INC VEHICLE MAINTENANCE G&A EQUIPMENT MTCE SERVICE
286.59
284.62SAM'S CLUB OPERATIONS GENERAL SUPPLIES
426.83ORGANIZED REC G & A GENERAL SUPPLIES
20.43WESTWOOD G & A GENERAL SUPPLIES
59.67-CONCESSIONS CONCESSION SUPPLIES
672.21
13.75-SAVERS RECYCLING INC SOLID WASTE BALANCE SHEET DUE TO OTHER GOVTS
213.75SOLID WASTE G&A OTHER CONTRACTUAL SERVICES
200.00
25.00SEAMAN, TRENT ORGANIZED REC BUDGET RENT REVENUE
25.00
2,882.15SEHDEVELOPMENT - EDA G&A OTHER CONTRACTUAL SERVICES
1,556.06SEWER UTILITY G&A GENERAL PROFESSIONAL SERVICES
4,438.21
City Council Meeting of November 4, 2013 (Item No. 4j)
Title: Petition for Street Lights – Joppa Avenue Page 17
10/31/2013CITY OF ST LOUIS PARK 7:16:26R55CKS2LOGIS400
17Page -Council Check Summary
- 10/25/201310/12/2013
Amount
Vendor ObjectBU Description
1,435.54SHERWIN WILLIAMS PARK IMPROVE CAPITAL PROJECT BUILDINGS & STRUCTURES
1,435.54
1,484.00SIGNATURE MECHANICAL INC ARENA MAINTENANCE BUILDING MTCE SERVICE
1,484.00
2,422.00SIMMONS, PATRICIA ESCROWS PMC ESCROW
2,422.00
1,005.87SIMPLEXGRINNELL LP GENERAL BUILDING MAINTENANCE OTHER CONTRACTUAL SERVICES
1,005.87
193.57SISLO, WILLIAM & STEPHANIE REFORESTATION FUND OTHER CONTRACTUAL SERVICES
193.57
1,458.60SLP FF ASSOC IAFF LOCAL #993 EMPLOYEE FLEXIBLE SPENDING B/S UNION DUES
1,458.60
1,399.92SPRINTIT G & A DATACOMMUNICATIONS
1,399.92
600.00SRF CONSULTING GROUP INC ESCROWS GENERAL
600.00
12,352.62ST CROIX TREE SERVICE INC TREE DISEASE PRIVATE CLEANING/WASTE REMOVAL SERVICE
12,352.62
3,350.23ST PAUL, CITY OF SEALCOAT PREPARATION OTHER IMPROVEMENT SUPPLIES
410.44PATCHING-PERMANENT OTHER IMPROVEMENT SUPPLIES
3,760.67
40,000.00STEPHOUSING REHAB G & A OTHER CONTRACTUAL SERVICES
40,000.00
6,449.59SUMMIT ENVIROSOLUTIONS INC PARK IMPROVE CAPITAL PROJECT IMPROVEMENTS OTHER THAN BUILDI
6,449.59
90.00TCALMCTRAININGTRAINING
185.40PARK MAINTENANCE G & A TRAINING
275.40
City Council Meeting of November 4, 2013 (Item No. 4j)
Title: Petition for Street Lights – Joppa Avenue Page 18
10/31/2013CITY OF ST LOUIS PARK 7:16:26R55CKS2LOGIS400
18Page -Council Check Summary
- 10/25/201310/12/2013
Amount
Vendor ObjectBU Description
618.55TEAM HANDYMAN LLC UNINSURED LOSS G&A UNINSURED LOSS
618.55
36.12TELELANGUAGE INC ADMINISTRATION G & A OTHER CONTRACTUAL SERVICES
36.12
298.74TENNANT SALES AND SERVICE CO.REC CENTER BUILDING EQUIPMENT MTCE SERVICE
298.74
2,953.05THE HARTFORD - PRIORITY ACCOUNTS EMPLOYEE FLEX SPEND G&A LONG TERM DISABILITY
2,953.05
132.30THOMSON REUTERS WEST PAYMENT CENTER SUPPORT SERVICES OTHER CONTRACTUAL SERVICES
132.30
768.02THYSSENKRUPP ELEVATOR REC CENTER BUILDING EQUIPMENT MTCE SERVICE
768.02
320.70TIMESAVER OFF SITE SECRETARIAL ADMINISTRATION G & A OTHER CONTRACTUAL SERVICES
320.70
4,287.82TKDAPE INVEST/REVIEW/PER IMPROVEMENTS OTHER THAN BUILDI
4,287.82
70.00TOTAL COMFORT INSPECTIONS G & A MECHANICAL
70.00
346.10TOWMASTERGENERAL FUND BALANCE SHEET INVENTORY
346.10
748.13TREE TRUST TREE MAINTENANCE OTHER CONTRACTUAL SERVICES
748.13
133.37TRI STATE BOBCAT GENERAL FUND BALANCE SHEET INVENTORY
133.37
694.70TURFWERKSGENERAL FUND BALANCE SHEET INVENTORY
694.70
171.50UHL CO INC FACILITIES MCTE G & A BUILDING MTCE SERVICE
City Council Meeting of November 4, 2013 (Item No. 4j)
Title: Petition for Street Lights – Joppa Avenue Page 19
10/31/2013CITY OF ST LOUIS PARK 7:16:26R55CKS2LOGIS400
19Page -Council Check Summary
- 10/25/201310/12/2013
Amount
Vendor ObjectBU Description
171.50
379.41UNIFORMS UNLIMITED (FIRE)OPERATIONS OPERATIONAL SUPPLIES
379.41
878.25UNIFORMS UNLIMITED (PD)SUPPORT SERVICES OPERATIONAL SUPPLIES
615.00ERUOPERATIONAL SUPPLIES
596.49COMMUNITY SERVICE OFFICER OPERATIONAL SUPPLIES
2,089.74
150.00UNITED STATES TREASURY EMPLOYEE FLEXIBLE SPENDING B/S WAGE GARNISHMENTS
150.00
204.00UNITED WAY OF MINNEAPOLIS AREA EMPLOYEE FLEXIBLE SPENDING B/S UNITED WAY
204.00
40.00UNIVERSITY OF MINNESOTA TRAINING TRAINING
20.00STORM WATER UTILITY G&A TRAINING
60.00
540.00UNIVERSITY OF MINNESOTA REGISTRAR WATER UTILITY G&A SEMINARS/CONFERENCES/PRESENTAT
540.00
1,495.00UNIVERSITY OF WISCONSIN INSPECTIONS G & A TRAINING
1,495.00
270.00UNO DOS TRES COMMUNICATIONS POLICE G & A OTHER CONTRACTUAL SERVICES
270.00
1,500.00UPIN, DAVID ESCROWS PMC ESCROW
1,500.00
324.00US HEALTH WORKS MEDICAL GROUP HUMAN RESOURCES RECRUITMENT
324.00
5.67-US IDENTIFICATION MANUAL GENERAL FUND BALANCE SHEET DUE TO OTHER GOVTS
88.17POLICE G & A GENERAL SUPPLIES
82.50
277.09USA BLUE BOOK WATER UTILITY G&A OTHER IMPROVEMENT SUPPLIES
277.09
City Council Meeting of November 4, 2013 (Item No. 4j)
Title: Petition for Street Lights – Joppa Avenue Page 20
10/31/2013CITY OF ST LOUIS PARK 7:16:26R55CKS2LOGIS400
20Page -Council Check Summary
- 10/25/201310/12/2013
Amount
Vendor ObjectBU Description
225.54USA MOBILITY WIRELESS INC OPERATIONS TELEPHONE
225.54
653.40VIDEOTRONIX INC POLICE G & A GENERAL PROFESSIONAL SERVICES
653.40
1,315.88WASTE MANAGEMENT OF WI-MN SEWER UTILITY G&A OTHER CONTRACTUAL SERVICES
5,309.71SOLID WASTE COLLECTIONS MOTOR FUELS
62,907.00SOLID WASTE COLLECTIONS GARBAGE/REFUSE SERVICE
26,071.20SOLID WASTE COLLECTIONS YARD WASTE SERVICE
31,814.30SOLID WASTE DISPOSAL GARBAGE/REFUSE SERVICE
8,340.66SOLID WASTE DISPOSAL YARD WASTE SERVICE
135,758.75
8,878.00WATER CONSERVATION SERVICE INC WATER UTILITY G&A OTHER IMPROVEMENT SERVICE
8,878.00
104.29WAYTEKINSTALLATIONOTHER CONTRACTUAL SERVICES
78.71VEHICLE MAINTENANCE G&A GENERAL SUPPLIES
183.00
1,510.25WEBER ELECTRIC WATER UTILITY G&A EQUIPMENT MTCE SERVICE
1,510.25
83.78WEIGEL, GREG POLICE G & A BLDG/STRUCTURE SUPPLIES
83.78
1,800.00WELCHLIN COMMUNICATION STRATEGIES HUMAN RESOURCES ORGANIZATIONAL DEVELOPMENT
1,800.00
487.50WOOD, SIDNEY GREEN REMODELING PROGRAM OTHER CONTRACTUAL SERVICES
487.50
177.75WRAP CITY GRAPHICS PARK IMPROVE CAPITAL PROJECT IMPROVEMENTS OTHER THAN BUILDI
136.27PARK MAINTENANCE G & A OTHER IMPROVEMENT SUPPLIES
236.20WESTWOOD G & A GENERAL SUPPLIES
18.70REC CENTER BUILDING GENERAL SUPPLIES
568.92
353.50WSB ASSOC INC ENGINEERING G & A GENERAL PROFESSIONAL SERVICES
City Council Meeting of November 4, 2013 (Item No. 4j)
Title: Petition for Street Lights – Joppa Avenue Page 21
10/31/2013CITY OF ST LOUIS PARK 7:16:26R55CKS2 LOGIS400
21Page -Council Check Summary
- 10/25/201310/12/2013
Amount
Vendor ObjectBU Description
353.50
19,702.32XCEL ENERGY GENERAL BUILDING MAINTENANCE ELECTRIC SERVICE
24.75OPERATIONSEMERGENCY PREPAREDNESS
28,293.94PUBLIC WORKS OPS G & A ELECTRIC SERVICE
43,690.83WATER UTILITY G&A ELECTRIC SERVICE
1,259.15REILLY BUDGET ELECTRIC SERVICE
4,145.32SEWER UTILITY G&A ELECTRIC SERVICE
5,805.24PARK MAINTENANCE G & A ELECTRIC SERVICE
19.39BRICK HOUSE (1324)ELECTRIC SERVICE
108.07WW RENTAL HOUSE (1322)ELECTRIC SERVICE
740.13WESTWOOD G & A ELECTRIC SERVICE
103,789.14
22,485.49YOCUM OIL CO INC GENERAL FUND BALANCE SHEET INVENTORY
22,485.49
465.85ZIEGLER INC GENERAL FUND BALANCE SHEET INVENTORY
465.85
431.25ZIP PRINTING YOUTH PROGRAMS PRINTING & PUBLISHING
82.07ENVIRONMENTAL G & A OFFICE SUPPLIES
513.32
Report Totals 2,311,927.20
City Council Meeting of November 4, 2013 (Item No. 4j)
Title: Petition for Street Lights – Joppa Avenue Page 22
Meeting: City Council
Meeting Date: November 4, 2013
Action Agenda Item: 8a
EXECUTIVE SUMMARY
TITLE: Second Cooperative Agreement with MCWD – Minnehaha Creek Reach 20 Trail –
Project No. 2014-1010
RECOMMENDED ACTION: Motion to Adopt Resolution authorizing entering into a Second
Cooperative Agreement with the Minnehaha Creek Watershed District for the Minnehaha Creek
Reach 20 Trail – Project No. 2014-1010.
POLICY CONSIDERATION: Does the City Council continue to support constructing trails
along and across to the Minnehaha Creek between Louisiana Ave. South and Meadowbrook
Road and funding the City’s portion of the project in partnership with Minnehaha Creek
Watershed District?
SUMMARY: The City has been partnering with the Minnehaha Creek Watershed District
(MCWD) since 2009 to complete the steps needed to allow the MCWD to reconstruct a portion
of Minnehaha Creek between Louisiana Avenue South and Meadowbrook Road.
The project design includes a City trail along the creek extending over the entire length of the
project that the City would fund, own and maintain. In addition, MCWD intends to build a
boardwalk similar to the one at Methodist Hospital that MCWD would fund, own, and maintain.
The proposed City trail is included in the City Comprehensive Plan and the sidewalks and trails
capital improvements plan for 2014.
MCWD intends to approve the final design revisions and authorize the contractor to begin work
in November. The work would be completed in summer of 2014. In order to proceed, the City
and MCWD must execute a Second Cooperative Agreement that clarifies responsibilities relating
to the trail, bridge, and boardwalk, including funding.
City Council most recently received a written report regarding this project on October 28, 2013.
FINANCIAL OR BUDGET CONSIDERATION: The City’s budget for the project would be
$460,000. Staff recommends the costs initially be paid for out of the Park Improvement Fund
(PIF). The PIF will be reimbursed after the City sells General Operating Bonds for the Sidewalks
and Trails Capital Improvements Plan. The PIF is intended to be a pass through revenue source.
VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged
community.
SUPPORTING DOCUMENTS: Discussion
Resolution
Second Cooperative Agreement
Site Plan
Prepared by: Sean Walther, Senior Planner
Reviewed by: Cindy Walsh, Operations and Recreation Director
Michele Schnitker, Housing Supervisor
Approved by: Tom Harmening, City Manager
City Council Meeting of November 4, 2013 (Item No. 8a) Page 2
Title: Second Cooperative Agreement with MCWD – Minnehaha Creek Reach 20 Trail – Project No. 2014-1010
DISCUSSION
BACKGROUND: The Minnehaha Creek Reach 20 Trail Project is located in the Meadowbrook
neighborhood. The creek channel between Meadowbrook Road and Louisiana Avenue was
modified and re-routed, mostly on City property; however, the parcels at 7202 and 7252
Excelsior Boulevard are also included in the project. MCWD acquired those two parcels in
2010.
Project Background: The City has been partnering with the Minnehaha Creek Watershed District
(MCWD) since 2009 to complete the steps needed to allow MCWD to reconstruct a portion of
Minnehaha Creek. The channel reconstruction, also called a “remeander,” will result in
ecological improvements to the creek’s natural function, storm water improvements that will
benefit water quality and reduce potential flooding, vegetative improvements to reduce invasive
species and improve habitat for native plants and animals. The project also includes canoe
landings and trail improvements that will increase public access to the creek and will be ADA
accessible.
The City and Watershed District received a $300,000 grant for the remeander from the Legacy
Fund. These grant funds will be passed through the City to MCWD in accordance with a
Cooperative Agreement approved in 2012.
Project Progress: MCWD’s bid specifications split the work into a Base Bid and an Add
Alternate Bid. The Base Bid included the Minnehaha Creek remeander and storm water pond
construction. The Add Alternate Bid included construction of the asphalt trail, bridge, and
boardwalk. Bids were evaluated based on the combination Base Bid and Add Alternate Bid.
MCWD awarded the Base Bid to Blackstone Contractors, Inc. and the contractor completed the
Base Bid work in May 2013. MCWD had until the end of March 2013 to decide whether or not
to also award Blackstone the Add Alternate Bid. MCWD and Blackstone have negotiated
several extensions to this deadline to award the Add Alternate Bid and Blackstone has held its
unit pricing.
PRESENT CONSIDERATIONS: MCWD has revised its plans for the boardwalk over the
past 10 months. Plan revisions include building a second pedestrian-only bridge over the creek
and adding segments of boardwalk. These additions improve access to the most scenic parts of
the creek. Additional costs associated with these changes will be MCWD responsibility.
Crushed granite walking paths have been added in four locations on the eastern portion of the
project. Three of the these paths stem off of the asphalt trail and connect to Meadowbrook
Manor property to get up to the top of the slope. The fourth path provides a loop out to a
particularly scenic spot called out as “Wet Prairie Glade” in the site plan. These additional paths
are considered part of the trail and included in the City costs.
Responsibilities: MCWD will manage the construction project and contract with Blackstone to
complete the remaining work. Since the City would own the asphalt trail and easterly bridge,
and the project will be on City property, City staff will provide some oversight of the
construction, too.
City Council Meeting of November 4, 2013 (Item No. 8a) Page 3
Title: Second Cooperative Agreement with MCWD – Minnehaha Creek Reach 20 Trail – Project No. 2014-1010
All of the boardwalks and the westerly pedestrian-only bridge will be paid for, owned, inspected
and maintained by the MCWD, including these elements that are built upon City-owned land.
The City would pay for, own, inspect, and maintain the asphalt trails and the easterly bridge.
The City’s asphalt trail and easterly bridge would be built to accommodate maintenance vehicles
(i.e. a pick-up truck with plow or police car).
Financing
Originally, the City costs for the trail project were estimated to be $500,000. Based on the bids
received by MCWD, the City’s share of the construction costs are expected to be $442,257. This
cost excludes construction contingencies. Staff recommends budgeting 5% construction
contingency for this project for a total budget of $460,000.
City staff explored having MCWD finance the City’s portion of the asphalt trail and easterly
bridge construction costs over a five-year term. MCWD is willing to do so and presented
financing terms for City consideration. However, City staff recommends that the City not pursue
MCWD financing.
Instead, staff recommends the City’s costs initially be paid for out of the Park Improvement Fund
(PIF). The PIF will be reimbursed once the City sells General Operating Bonds for the Trails and
Sidewalk Plan. The PIF is intended to be a pass through revenue source.
NEXT STEPS: If the Second Cooperative Agreement with MCWD is approved by City
Council, the MCWD and City will execute the agreement.
MCWD is scheduled to approve the final design revisions and Second Cooperative Agreement
on November 14, 2013. Construction would be completed by summer 2014. MCWD will
prepare a Management Plan for the project area for City review and approval. It will describe
the general expectations for management and maintenance of the project area in more detail than
provided in the cooperative agreements and easements previously approved.
City Council Meeting of November 4, 2013 (Item No. 8a) Page 4
Title: Second Cooperative Agreement with MCWD – Minnehaha Creek Reach 20 Trail – Project No. 2014-1010
RESOLUTION NO. 13-___
RESOLUTION AUTHORIZING ENTERING INTO A
SECOND COOPERATIVE AGREEMENT WITH THE
MINNEHAHA CREEK WATERSHED DISTRICT FOR THE
MINNEHAHA CREEK REACH 20 TRAILS – PROJECT NO. 2014-1010
WHEREAS the Minnehaha Creek Watershed District (MCWD) plans and specifications
have been completed for the Minnehaha Creek Reach 20 Trails Project; and
WHEREAS the MCWD intends to approve the final design revisions for the
construction of said improvements on November 14, 2013; and
WHEREAS the MCWD and the City previously entered into a cooperative agreement
(undated) to coordinate projects for the restoration and improvement of Reach 20 of Minnehaha
Creek within the boundaries of the City (“1st Agreement”).
WHEREAS on February 8, 2010 (accepted February 23, 2010), the City conveyed to the
District a Conservation Easement filed for record with the Hennepin County Registrar of Titles
as Document No. T4736855 and with the Hennepin County Office of the County Recorder as
Document No. A9489642 (“Conservation Easement”), and on December 3, 2012 (accepted
January 10, 2013), the City conveyed to the District an Easement filed for record with the
Hennepin County Registrar of Titles as Document No. T5032867 (“Easement”), affording the
District temporary and permanent easement rights to construct and maintain such restoration and
improvement projects.
WHEREAS pursuant to the 1st Agreement and aforementioned easements, and to the
MCWD’s April 2007 Water Management Plan Update (April 2007) (WMPU), the District has
substantially completed a project to remeander and stabilize the banks of Minnehaha Creek
within Reach 20, establish vegetated riparian buffer, and construct other improvements to
improve the water quality of Minnehaha Creek and manage stormwater flows into the creek.
WHEREAS under the WMPU, the District also will seek opportunities to install trails in
conjunction with its water resource enhancement projects to enhance educational and
recreational opportunities consistent with its resource protection goals.
WHEREAS the MCWD and the City wish to provide for the installation and
maintenance of riparian trails (“Trail Project”) in conjunction with the Reach 20 restoration
project to coordinate efforts and clarify roles and responsibilities for the Trail Project.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of St. Louis
Park, Minnesota, that:
The City of St. Louis Park enters into a Second Cooperative Agreement with the Minnehaha
Creek Watershed District for the following purposes:
To coordinate efforts and clarify roles and responsibilities for the Minnehaha Creek
Reach 20 Trail Project, and to provide for payment by the City of St. Louis Park to the
Minnehaha Creek Watershed District for the City’s share of the costs of the Minnehaha
City Council Meeting of November 4, 2013 (Item No. 8a) Page 5
Title: Second Cooperative Agreement with MCWD – Minnehaha Creek Reach 20 Trail – Project No. 2014-1010
Creek Reach 20 Trail construction and other associated construction to be performed
upon, along and adjacent to Minnehaha Creek east of Meadowbrook Road and west of
Louisiana Avenue South within the corporate City limits.
The Mayor and City Manager are authorized to execute the Agreement and any amendments to
the Agreement.
Reviewed for Administration: Adopted by the City Council November 4, 2013
City Manager
Mayor
Attest:
City Clerk
City Council Meeting of November 4, 2013 (Item No. 8a) Page 6
Title: Second Cooperative Agreement with MCWD – Minnehaha Creek Reach 20 Trail – Project No. 2014-1010
SECOND COOPERATIVE AGREEMENT
City of St. Louis Park and Minnehaha Creek Watershed District
REACH 20 RESTORATION PROJECT
This Cooperative Agreement (“Agreement”) is made by and between the Minnehaha Creek
Watershed District, a watershed district with purposes and powers as set forth at Minnesota
Statutes Chapters 103B and 103D (MCWD), and the City of St. Louis Park, a home rule charter city
in the State of Minnesota (City).
Recitals
A. The MCWD and the City previously entered into a cooperative agreement (undated) to
coordinate projects for the restoration and improvement of Reach 20 of Minnehaha Creek within
the boundaries of the City (“1st Agreement”).
B. In addition, on February 8, 2010 (accepted February 23, 2010), the City conveyed to the District
a Conservation Easement filed for record with the Hennepin County Registrar of Titles as
Document No. T4736855 and with the Hennepin County Office of the County Recorder as
Document No. A9489642 (“Conservation Easement”), and on December 3, 2012 (accepted
January 10, 2013), the City conveyed to the District an Easement filed for record with the
Hennepin County Registrar of Titles as Document No. T5032867 (“Easement”), affording the
District temporary and permanent easement rights to construct and maintain such restoration and
improvement projects.
C. Pursuant to the 1st Agreement and aforementioned easements, and to the MCWD’s April 2007
Water Management Plan Update (April 2007) (WMPU), the District has substantially completed a
project to remeander and stabilize the banks of Minnehaha Creek within Reach 20, establish
vegetated riparian buffer, and construct other improvements to improve the water quality of
Minnehaha Creek and manage stormwater flows into the creek.
D. Under the WMPU, the District also will seek opportunities to install trails in conjunction with its
water resource enhancement projects to enhance educational and recreational opportunities
consistent with its resource protection goals.
E. The MCWD and the City wish to provide for the installation and maintenance of riparian trails
(“Trail Project”) in conjunction with the Reach 20 restoration project and enter into this
Agreement to coordinate efforts and clarify roles and responsibilities for the Trail Project.
THEREFORE the City and the MCWD agree as follows:
1.0 INTENT
1.1 Design plans and specifications for the Trail Project, prepared and signed by a professional
engineering consultant to the MCWD, are included as Attachment A hereto and incorporated
herein (the “Facilities”). The Facilities include bituminous trail, boardwalk, bridge crossings, canoe
launch facilities, a pavilion and supporting structures such as, but not limited to, fencing. The
Facilities also may include short sections of trail to the indicated canoe launches composed of
crushed rock, mulch or other material.
City Council Meeting of November 4, 2013 (Item No. 8a) Page 7
Title: Second Cooperative Agreement with MCWD – Minnehaha Creek Reach 20 Trail – Project No. 2014-1010
1.2 The parties intend that on completion of construction, the City will own, inspect and
maintain the sections of bituminous trail, the eastern bridge crossing indicated on Attachment A,
and the canoe launch facilities and trails. The parties expect that these sections will be part of
local and regional pedestrian and bicycle trail facilities.
1.3 The parties intend that the MCWD will own, inspect and maintain the boardwalk sections of
trail, the western bridge crossing and structures associated with the boardwalk sections of trail,
including the pavilion. These facilities are intended to provide public access to the creek and its
riparian environment and for primarily pedestrian use. However, the MCWD may allow these
sections to be incorporated into a local or regional trail network as connections develop to the
west of Meadowbrook Road.
1.4 The signed plans and specifications constitute a warranty by the professional engineering
consultant that due care has been exercised in providing for the structural soundness of the
design. They do not constitute a warranty as to the fitness of the bituminous trails or bridge
crossings for the purpose of public use or the conformance of these Facilities to applicable laws or
standards, including but not limited to the fitness of the alignment, width or location of structural
features for use by bicycle, wheelchair or other transportation mode other than pedestrian use. As
underlying fee owner and manager of public recreational lands within its municipal boundaries,
the City accepts responsibility for the fitness and suitability of the facilities referenced in
paragraph 1.2 for public use.
2.0 CONSTRUCTION
2.1 The MCWD may proceed to construct the Facilities. Before doing so, it will obtain all
required permits and approvals. The City will cooperate as landowner and will not apply any fees
to permits or approvals that it requires. The MCWD will manage the construction contract, but
will give the City advance notice of all formal pre-construction and construction meetings, which
the City may attend.
2.2 The MCWD’s contract will require that:
(a) The contractor name the City as an additional insured for general liability on a primary
basis and for both ongoing work and completed operations;
(b) The contractor will indemnify the City for the Contractor’s negligent acts and those of
its subcontractors.
(c) The contractor will be responsible to determine the location of and protect all utilities;
(d) The contractor will provide a performance bond for the completion of the Trail Project;
(e) The contractor will comply with local requirements for traffic and site control; and
(f) The contractor will restore or repair any damage to the City’s lands, equipment or
facilities resulting from the contractor’s activities.
2.3 In part, the plans and specifications present typical alignment and cross-section, reflecting
the MCWD’s intent of a designer and staff presence during construction to conform the Facilities
to site conditions and avoid unnecessary tree removal or other impacts to the surrounding
environment. The MCWD in its judgment may direct such refinements with or without field
City Council Meeting of November 4, 2013 (Item No. 8a) Page 8
Title: Second Cooperative Agreement with MCWD – Minnehaha Creek Reach 20 Trail – Project No. 2014-1010
directive, or by work change directive or change order. Notwithstanding, the City must concur in
any material adjustment of the bituminous trail alignment or any narrowing of the bituminous
surface to less than eight feet at any point. The City will communicate its decision on any
proposed work change directive or change order without delay. The City engineer is authorized
to make this decision on behalf of the City.
2.4 If a change order or work change directive relating to the Facilities that the City will own
pursuant to paragraph 1.2 above will result in a contract cost allocated to the City in excess of the
amount stated in subparagraph 4.2(b), the City will be responsible for the additional cost if the
cause of the change was unforeseeable or if the City agrees to bear the cost.
2.5 The MCWD or the City may install informational signage within the Trail Project. The
parties will cooperate as to signage location, size and content, pursuant to such other terms as
may be set forth in the management plan referenced at paragraph 5.3, below. The parties further
will cooperate so that any signage conditions applicable due to the use of state grant funds are
met. Any signage will identify both parties as contributing partners to the Trail Project.
3.0 MAINTENANCE
3.1 On the designer’s certification of substantial completion of the bituminous trail, eastern
bridge crossing, canoe launch facilities, and launch approach trails, the City will own those
Facilities. The City will be responsible for both routine and long-term maintenance of those
Facilities as it judges appropriate.
3.2 The MCWD will own the boardwalk sections and the western bridge crossing, and will be
responsible for both routine and long-term maintenance of those Facilities as it judges
appropriate.
3.3 The parties may coordinate or combine their maintenance activities in the interest of cost
efficiency and other public purposes.
3.4 A party will not authorize any part of the Facilities for public motorized use. Otherwise,
each party may specify conditions of public use of those Facilities that it owns, including but not
limited to whether use will be specified to exclude bicycles and whether the Facilities will be
seasonally maintained, and may use means within its authority to effect those specifications.
Specifically but not exclusively, each party may use signage and barriers as it deems appropriate.
Consistent with each party’s discretion with respect to the Facilities it owns, the parties will
coordinate so that the use conditions each specifies contribute to rational management of the
Facilities as a whole. Each party also retains the discretion to reconstruct or remove the Facilities
that it owns. The parties agree that any distinctions in or constraints on allowed uses made under
this paragraph in order to align public use with the design of the Facilities, the capacity of a party,
and that party’s risk management judgments is non-discriminatory within the meaning of section 5
of the Conservation Easement.
3.5 The District will be responsible for inspection and maintenance of the structural condition
of the boardwalk sections of trail and the western bridge crossing, in accordance with paragraph
1.3, above. As the fee owner of the underlying land and municipal land manager, the City will be
responsible for day-to-day inspection and maintenance of the property where the trail project is
located. This responsibility encompasses all matters not specifically related to the structural
soundness and maintenance of the Facilities owned by the MCWD and includes, but is not limited
City Council Meeting of November 4, 2013 (Item No. 8a) Page 9
Title: Second Cooperative Agreement with MCWD – Minnehaha Creek Reach 20 Trail – Project No. 2014-1010
to, sanitation, inspection for and addressing obvious hazards resulting from events such as severe
weather, inappropriate or unlawful use, and law enforcement.
3.6 Each party may cross and recross the Facilities owned by the other party and may operate
motorized equipment thereon to perform its roles and responsibilities under this Agreement. All
maintenance and other activities will be performed in a manner that reasonably minimizes impact
to the surrounding natural environment and to any prior-constructed improvements. In no event
will maintenance disturb vegetation outside of a three-foot-wide corridor on either side of a trail.
A party is responsible for any damage caused to the Facilities owned by the other party as a result
of its activities under this section 3.0.
4.0 COST RESPONSIBILITIES and REMEDIES
4.1 The MCWD is responsible to make payments to the contractor in accordance with the
terms of the construction contract.
4.2 On the designer’s certification of substantial completion of the Facilities to be owned by
the City pursuant to paragraph 1.2, above, the City will be responsible to:
(a) Reimburse the MCWD for any cost assumed by the City under paragraph 2.4, above;
and
(b) Reimburse the MCWD for contract costs paid by the MCWD for construction of that
part of the Facilities referenced in paragraph 1.2, above, not to exceed $442,257.
If substantial completion is not achieved by the date stated in the contract documents, the
MCWD may have reimbursement from the City for contract payments made. Notwithstanding,
the City may withhold up to $22,113 of its reimbursement obligation until final completion of
paragraph 1.2 facilities.
4.3 Except as paragraphs 4.1 and 4.2, above, may provide otherwise, each party is responsible
for the cost of performing its roles and responsibilities under this Agreement.
4.4 Each party agrees to hold harmless, defend and indemnify the other party from and
against that portion of any and all liability, loss, claim, damage or expense (including reasonable
attorney fees, costs and disbursements) that the indemnified party may incur as a result of the
performance of this Agreement due to any negligent act or omission of the indemnifying party or
any other act or omission that subjects it to liability in law or equity. Notwithstanding, this
Agreement creates no right in and waives no immunity, defense or liability limit with respect to
any third party or the other party to this Agreement. This Agreement is not a joint powers
agreement under Minnesota Statutes §471.59 and nothing herein constitutes either party’s
agreement to be responsible for the acts or omissions of the other party pursuant to subdivision
1(a) of that statute.
4.5 Only contractual remedies are available for the failure of a party to fulfill the terms of this
Agreement.
5.0 RELATION TO OTHER AGREEMENTS
City Council Meeting of November 4, 2013 (Item No. 8a) Page 10
Title: Second Cooperative Agreement with MCWD – Minnehaha Creek Reach 20 Trail – Project No. 2014-1010
5.1 The parties acknowledge that the Conservation Easement and Easement afford the
MCWD all rights necessary for the MCWD to exercise its rights and perform its responsibilities
under this Agreement and in the event of any ambiguity, will interpret the easements accordingly.
5.2 The parties concur that the Trail Project as constructed and maintained in accordance with
this Agreement will not materially impair a Conservation Value within the meaning of paragraph
2.1(c) of the Conservation Easement.
5.3 The Conservation Easement and the Easement reference a management plan that the
parties will agree to, specifying how they will manage the property on which the Trail Project is
located and the improvements thereon. The management plan has not yet been put into place.
The parties agree that the management plan will be consistent with the construction and
maintenance of the Trail Project in accordance with this Agreement. Notwithstanding, if agreed
to by the parties, the management plan may include terms that more closely constrain
maintenance of the Trail Project or other activity under this Agreement provided they do not
make such activity materially more burdensome for a party.
5.4 This Agreement, and not the 1st Agreement, governs the coordination and work of the
parties on the Trail Project.
6.0 GENERAL TERMS
6.1 Each communication under this Agreement will be made to the following representatives:
MCWD:
Project Manager, Reach 20 Trail Project
Minnehaha Creek Watershed District
15320 Minnetonka Boulevard
Minnetonka MN 55345-1503
City:
City Manager
City of St. Louis Park
5005 Minnetonka Boulevard
St. Louis Park MN 55416
Contact information will be kept current. A party may change its contact by written notice to the
other party.
6.2 This Agreement is effective on execution by both parties and will remain in effect
indefinitely for successive five-year terms unless and until terminated by the parties by written
amendment.
6.3 A party to this Agreement may not assign or transfer any right or obligation under this
Agreement except by means of an assignment agreement executed by both parties.
6.4 Except as stated in section 5.0, above, this Agreement incorporates all terms and
understandings of the parties concerning the Trail Project.
City Council Meeting of November 4, 2013 (Item No. 8a) Page 11
Title: Second Cooperative Agreement with MCWD – Minnehaha Creek Reach 20 Trail – Project No. 2014-1010
6.5 An amendment to this Agreement must be in writing and executed by the parties.
6.6 A party’s failure to enforce a provision of this Agreement does not waive the provision or
that party’s right to enforce it subsequently.
6.7 The above Recitals are incorporated into this Agreement.
IN WITNESS WHEREOF the parties execute this Agreement by their authorized officers.
CITY OF ST. LOUIS PARK
By _________________________________ Date:
Its Mayor
By _________________________________ Date:
Its City Manager
MINNEHAHA CREEK WATERSHED DISTRICT
By _________________________________ Date:
Its President
Approved for form and execution:
____________________________________
MCWD Counsel
City Council Meeting of November 4, 2013 (Item No. 8a) Title: Second Cooperative Agreement with MCWD – Minnehaha Creek Reach 20 Trail – Project No. 2014-1010Page 12
Meeting: City Council
Meeting Date: November 4, 2013
Action Agenda Item: 8b
EXECUTIVE SUMMARY
TITLE: 2014 Employer Benefits Contribution
RECOMMENDED ACTION: Motion to Adopt Resolution establishing 2014 Employer
Benefits Contribution.
POLICY CONSIDERATION: Does Council approve the recommended amount for the 2014
employer contribution?
SUMMARY: This report details the City’s benefits planned for 2014, and staff’s
recommendation for setting the employer contribution for 2014.
Recommendation for 2014 Employer Contribution
• Employer Contribution to Insurance Plans: Staff recommends a $50 increase (from
$835/month to $885/month) to the monthly employer contribution for all full-time benefit
earning employees, pro-rated for part-time employees. There was a $20/month increase to
the employer contribution in 2013.
• Wellness Incentive: In Resolution 13-025, Council approved to continue the wellness
incentive program with an increase of $5 per month (from $35/month in 2013 to $40/month
in 2014) for employees who complete certain required wellness and preventive health
activities in 2013. Currently, 159 employees are receiving the incentive in 2013 for
completing wellness activities in 2012 (approximately 64%) and we are anticipating
approximately 160-170 participants to receive the incentive in 2014.
FINANCIAL OR BUDGET CONSIDERATION: The amount recommended for approval of
the employer contribution for benefits (insurance) has been included in the 2014 budget.
VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged
community.
SUPPORTING DOCUMENTS: Discussion
Resolution
Prepared by: Ali Fosse, HR Coordinator
Reviewed by: Nancy Deno, Deputy City Manager/HR Director
Approved by: Tom Harmening, City Manager
City Council Meeting of November 4, 2013 (Item No. 8b) Page 2
Title: 2014 Employer Benefits Contribution
DISCUSSION
Benefit Overview
The City has a Benefits Committee that consists of employees represented by all departments
and all union groups. The purpose of the Committee is to help educate staff on benefits and to
get a pulse on what our staff is interested in seeing in our benefits design. As in past years, this
information was reviewed with the Benefits Committee.
Medical Insurance
The City has been insured through HealthPartners since 1/1/12. We went out for bid from
various insurers for 2014 to find the most favorable rates. HealthPartners provided the best bid,
with an average 12% increase in rates for 2014, and we secured a rate cap of 12% for 2015.
Medical Insurance Monthly Premiums
(12% Average Increase for 2014)
$30-Copay 2013 2014
Single $583.50 $664.50
Employee + Spouse $1,284.00 $1,462.00
Employee + Child(ren) $1,225.00 $1,394.50
Family $1,634.00 $1,860.00
High Deductible (VEBA) 2013 2014
Single $470.00 $516.50
Employee + Spouse $1,034.50 $1,136.50
Employee + Child(ren) $986.50 $1,084.00
Family $1,315.50 $1,445.50
A Refresher on VEBAs
The City continues to offer a Health Reimbursement Arrangement (HRA) with a VEBA funding
mechanism in coordination with the High Deductible Health Plan. Funds from the employee’s
monthly employer contribution will be placed in a VEBA trust in an individual’s name available
for reimbursement of eligible medical expenses. VEBA funds not spent will stay with the
individual and roll over each year for future expenses. VEBA funds are set aside tax free, earn
tax free interest, and are reimbursed tax free. The VEBA account stays with the individual even
after they leave employment and can be used for reimbursement of qualified medical expenses.
Dental Insurance
We received a favorable renewal from Delta Dental for 2014 rates, with a 0% increase in
premiums. Dental is a voluntary program for our employees.
Dental Insurance Monthly Premiums
(0% Increase for 2014)
2013 2014
Single $43.65 $43.65
Employee + Spouse $87.75 $87.75
Employee + Child(ren) $82.50 $82.50
Family $105.80 $105.80
City Council Meeting of November 4, 2013 (Item No. 8b) Page 3
Title: 2014 Employer Benefits Contribution
Life Insurance
We are pleased to continue our life insurance program through Prudential Life with no rate
increase for 2014. In our basic life insurance plan, all employees receive a mandatory benefit of
$10,000 and a supplemental option to purchase additional insurance (up to $500,000) and spouse
and dependent life insurance as well. Exempt employees are provided with an additional basic
life insurance amount of 1.5 times their salary.
Long Term Disability (LTD)
We are pleased to continue to offer LTD to all staff at no cost to the employee through our
vendor, The Hartford. This benefit provides income continuation at 60% of pre-disability
earnings for anyone who becomes ill or injured and unable to resume work after a six month
waiting period.
Long Term Care (LTC)
LTC is a voluntary benefit that was first offered in September, 2010 to our staff. Long Term
Care Insurance provides coverage for employees and spouses who may need nursing home,
assisted living, home health, or other care. Coverage is provided through the Municipal Pool and
rates are set for the entire group. Employees who participate in this program are required to pay
the full premium.
Deferred Compensation
The City offers three deferred compensation programs (457 plans). Deferred compensation is a
program that allows employees to invest today for retirement. Federal and (in most cases) state
income taxes are deferred until assets are withdrawn, usually during retirement when employees
may be in a lower tax bracket. This is a voluntary program for employees, with an employer
match of $10 per pay period to non-union staff with a minimum employee contribution of $50
per pay period (Resolution 12-044). This has also been negotiated into union contracts. We
currently have 144 employees participating in the employer match incentive on deferred
compensation.
Healthcare Reform
Staff continues to work with consultants and the League of MN Cities on Healthcare Reform.
Recommendation for 2014 Employer Contribution
Staff is pleased with the favorable rates received for all of the above benefit plans, and
recommends an increase of $50 per month be provided for the monthly employer contribution.
This would increase the monthly employer contribution from $835 in 2013 to $885 in 2014 (pro-
rated for part-time employees).
As a reminder, Council has approved a Wellness Incentive Program (Resolution 13-025) for
2014 which will provide an additional $40 per month (not pro-rated) to benefit-eligible
employees who complete certain required wellness and preventive health activities in 2013.
City Council Meeting of November 4, 2013 (Item No. 8b) Page 4
Title: 2014 Employer Benefits Contribution
RESOLUTION NO. 13-____
RESOLUTION ESTABLISHING
2014 EMPLOYER BENEFITS CONTRIBUTION
WHEREAS, the City Council has established a benefit plan that provides an effective means
for providing employee group benefits; and
WHEREAS, the City Council establishes rates and plans for each calendar year; and
WHEREAS, the administration of such plans will be in accordance with plan documents as
approved by the City Manager, who will also set policy and procedures for benefit level
classification and administration of plans.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of St. Louis
Park:
1. Effective January 1, 2014, the monthly contribution of benefit dollars from the City for
non-union regular employees, including the City Manager, who work at least 30 hours
per week, be set at $885 per month ($50 increase from 2013).
2. Effective January 1, 2014, the monthly contribution of benefit dollars from the City for
non-union regular employees working 20 through 29 hours per week shall be set at 50%
of the full time monthly contribution.
3. Employees are eligible for Wellness Incentive dollars in 2014 as approved by Resolution
13-025.
4. Employees who choose to waive health insurance coverage will have the highest single
premium less $50 (or the entire employer contribution, whichever is less) deducted from
their monthly employer contribution in accordance with City policy.
5. The City will continue to administer other benefit programs.
6. The appropriate City officials are hereby authorized and directed to deduct the balance of
any sum premium from the compensation of an employee or officer and remit to the
insurer under an approved contract the employee’s or officer’s share of any such
premium.
Reviewed for Administration: Adopted by the City Council November 4, 2013
City Manager
Mayor
Attest:
City Clerk
Meeting: City Council
Meeting Date: November 4, 2013
Action Agenda Item: 8c
EXECUTIVE SUMMARY
TITLE: First Reading of Ordinance Repealing Section 16-33 of the Code of Ordinances
RECOMMENDED ACTION: Motion to Approve First Reading Ordinance repealing Section
16-33 of the Code of Ordinances relating to criminal history background investigations for
applicants for City employment and volunteer positions.
POLICY CONSIDERATION: Does the Council wish to amend the City code regarding
criminal history background checks?
SUMMARY: Since 2008, law enforcement agencies have been permitted to conduct criminal
history background checks for employment and licensing purposes if an ordinance has been
enacted requiring that the background check be conducted.
In 2013, Council approved two amendments (Ordinance 2435-13 and Ordinance 2441-13) to this
code to clarify language based on guidance from the Bureau of Criminal Apprehension and the
League of Minnesota Cities in order to satisfy audit findings from the Minnesota Justice
Information Services.
During the 2013 legislative session, a law was passed that eliminates the requirement for a city to
pass an ordinance in order to conduct criminal history background checks. Due to changes in
legislation, we received advice from the City Attorney and the League of Minnesota Cities to
repeal this section of our City code.
This change is for housekeeping purposes and the City will continue to conduct background
checks on City employees and volunteers as has been done in the past.
Next steps:
• November 4: First reading of ordinance to repeal Section 16-33.
• November 18: Second reading of ordinance to repeal Section 16-33.
• Background check language will be added to the personnel manual. Based on changes
in regulation, this will no longer need Council approval.
FINANCIAL OR BUDGET CONSIDERATION: Not applicable.
VISION CONSIDERATION: Not applicable.
SUPPORTING DOCUMENTS: Ordinance
Prepared by: Ali Fosse, HR Coordinator
Reviewed by: Nancy Deno, Deputy City Manager/HR Director
Approved by: Tom Harmening, City Manager
City Council Meeting of November 4, 2013 (Item No. 8c) Page 2
Title: First Reading of Ordinance Repealing Section 16-33 of the Code of Ordinances
ORDINANCE NO. ____-13
AN ORDINANCE REPEALING SECTION 16-33
OF THE ST. LOUIS PARK CODE OF ORDINANCES
RELATING TO CRIMINAL HISTORY BACKGROUND INVESTIGATIONS
THE CITY OF ST. LOUIS PARK DOES ORDAIN:
SECTION 1. That the Code of Ordinances, City of St. Louis Park, Minnesota, is hereby
amended by repealing section 16-33, relating to criminal history background investigations for
applicants for City employment and volunteer positions.
SECTION 2. This Ordinance shall take effect as follows:
First Reading November 4, 2013
Second Reading November 18, 2013
Date of Publication November 28, 2013
Date Ordinance Takes Effect December 13, 2013
Reviewed for Administration: Adopted by the City Council November 18, 2013
City Manager Mayor
Attest: Approved as to Form and Execution:
City Clerk City Attorney