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HomeMy WebLinkAbout2013/10/21 - ADMIN - Agenda Packets - City Council - Regular AGENDA OCTOBER 21, 2013 7:15 p.m. SPECIAL STUDY SESSION – Council Chambers Discussion Items 1. 7:15 p.m. Property Acquisition Update: 4601 Highway 7 7:30 p.m. CITY COUNCIL MEETING – Council Chambers 1. Call to Order 1a. Pledge of Allegiance 1b. Roll Call 2. Presentations -- None 3. Approval of Minutes 3a. Study Session Minutes September 23, 2013 3b. Special Study Session Minutes October 7, 2013 3c. City Council Meeting Minutes October 7, 2013 4. Approval of Agenda and Items on Consent Calendar NOTE: The Consent Calendar lists those items of business which are considered to be routine and/or which need no discussion. Consent items are acted upon by one motion. If discussion is desired by either a Councilmember or a member of the audience, that item may be moved to an appropriate section of the regular agenda for discussion. The items for the Consent Calendar are listed on the last page of the Agenda. Recommended Action: Motion to approve the Agenda as presented and items listed on the Consent Calendar; and to waive reading of all resolutions and ordinances. (Alternatively: Motion to add or remove items from the agenda, or move items from Consent Calendar to regular agenda for discussion.) 5. Boards and Commissions -- None 6. Public Hearings 6a. Assessment of Delinquent Charges Recommended Action: Mayor to open the public hearing, solicit comments, and close the public hearing. Motion to Adopt Resolution to assess delinquent water, sewer, storm water, refuse, abating grass/weed cutting, tree removal/injection, false alarm fees and other miscellaneous charges. 7. Requests, Petitions, and Communications from the Public -- None 8. Resolutions, Ordinances, Motions and Discussion Items 8a. Adoption of 2014 Utility Rates Recommended Action: Motion to Adopt Resolution setting the 2014 Utility Rates. 8b. Resolution Confirming Appointment of Stephen Koering to the Position of Fire Chief Recommended Action: Motion to Adopt Resolution confirming the appointment of Stephen Koering to the position of Fire Chief. 9. Communication Meeting of October 21, 2013 City Council Agenda CONSENT CALENDAR 4a. Approve Second Reading and Adopt Ordinance establishing fees for 2014 as outlined in Appendix A of the City Code of Ordinances; and to approve the summary ordinance for publication 4b. Approve premises amendment to the on-sale intoxicating and Sunday sales liquor license for Apple Minnesota, LLC, dba Applebee’s Neighborhood Grill and Bar, relocating to 8312 State Highway 7 in St. Louis Park 4c. Adopt Resolution Confirming Continued Water Main and Sewer Backup Coverage 4d. Approve Amendment No. 3 in the amount of $73,500 to Contract 13-12, originally in the amount of $162,500, with Summit Envirosolutions, Inc. for consultant services related to the implementation of the Reilly Tar and Chemical Corporation Remedial Action Plan during 2013 4e. Approve Contract with Three Rivers Park District to clear and remove snow from the LRT and Cedar Lake Extension Trails through the City of St. Louis Park for the 2013- 2014 Winter Season 4f. Approve second reading and Adopt Ordinance amending Chapter 36 of the City Code pertaining to definitions; processing comprehensive plan amendments and planning applications concurrently; fence height in the front yard; front yard setbacks in commercial zoning districts; compact parking dimensions; and allowing outdoor seating with food and beverage service in the Business Park zoning district, and to approve the summary ordinance for publication 4g. Approve Second Reading and Adopt Ordinance amending the Official Zoning Map to change the zoning of 3998 Wooddale Avenue and 4017 Utica Avenue from R-2 Single-Family Residence to R-4 Multiple-Family Residence, and approve the summary ordinance contained in the agenda materials for publication 4h. Adopt Resolution authorizing the special assessment for the repair of the sewer service line at 7325 Minnetonka Boulevard, St. Louis Park, MN P.I.D. 17-117-21-21- 0030 4i. Adopt Resolution authorizing the special assessment for the repair of the sewer service line at 3204 Hampshire Avenue South, St. Louis Park, MN P.I.D. 17-117-21- 13-0002 4j. Adopt Resolution authorizing the special assessment for the repair of the sewer service line at 7705 13th Lane, St. Louis Park, MN P.I.D. 05-117-21- 32-0055 4k. Adopt Resolution authorizing the special assessment for the repair of the water service line at 1340 Jordan Avenue South, St. Louis Park, MN P.I.D. 01-117-22-41- 0009 4l. Adopt Resolution authorizing the special assessment for the repair of the water service line at 2500 Xylon Avenue South, St. Louis Park, MN P.I.D. 07-117-21-42-0031 4m. Approve entering into a service agreement with the Hennepin County Department of Corrections for continuing to use their crews from the Sentencing to Service Program (STS Program) Meeting of October 21, 2013 City Council Agenda 4n. Adopt Resolution authorizing final payment in the amount of $15,846.74 for the 2013 Sealcoat Project with Allied Blacktop Company- Project No. 2013-0001, City Contract No. 33-13 4o. Approve for filing Environment & Sustainability Commission: Sustainable SLP Meeting Minutes August 7, 2013 4p. Approve for filing Environment & Sustainability Commission: Sustainable SLP Meeting Minutes September 11, 2013 4q. Approve for filing Vendor Claims St. Louis Park Economic Development Authority and regular City Council meetings are carried live on Civic TV cable channel 17 and replays are frequent; check www.parktv.org for the schedule. The meetings are also streamed live on the internet at www.parktv.org, and saved for Video on Demand replays. The agenda is posted on Fridays on the official city bulletin board in the lobby of City Hall and on the text display on Civic TV cable channel 17. The agenda and full packet are available by noon on Friday on the city’s website. Auxiliary aids for individuals with disabilities are available upon request. To make arrangements, please call the Administration Department at 952/924-2525 (TDD 952/924-2518) at least 96 hours in advance of meeting. Meeting: Special Study Session Meeting Date: October 21, 2013 Action Agenda Item: 1 EXECUTIVE SUMMARY TITLE: Property Acquisition Update: 4601 Highway 7 RECOMMENDED ACTION: Provide staff with feedback as to whether the EDA wishes to proceed with the acquisition of 4601 Highway 7. POLICY CONSIDERATION: Does the EDA wish to proceed with purchasing the subject property? SUMMARY: On August 5th, the EDA approved a Purchase Agreement to acquire 4601 Highway 7. At that meeting, Staff indicated that it would consult with the EDA near the end of the 90 day Due Diligence Period regarding the results of the Phase II Environmental Site Assessment (ESA) and the likely relocation settlement amounts to determine if the EDA wished to proceed with the property acquisition. The Phase II ESA revealed that portions of the subject site were previously filled with concrete, asphalt and wood debris. The filling apparently occurred in an area that was historically a wetland and is not unusual for sites in proximity to the Bass Lake area. The primary contaminants of concern in the soil on the property are Petroleum hydrocarbons, trichloroethene (TCE) and mercury. Some of the contaminants could remain on site or would be required to be properly disposed offsite depending on the future reuse of the property. The approximately 9,000 yards of soil/debris that would likely be required to be removed from the site are not enough to preclude redevelopment from occurring on the site. As with the former Reynolds Welding property acquisition, the MPCA will likely allow the site to remain essentially as is (no remediation required) after building abatement and demolition but will require that the identified contaminants be formally addressed when redevelopment plans for the property are determined. Assuming all contingencies within the Purchase Agreement can be satisfied, the property would be into the MPCA’s VIC Program and closing would occur within the next several weeks. Upon closing, Staff would seek to have the building secured for the winter and removed next spring. FINANCIAL OR BUDGET CONSIDERATION: It is proposed that the EDA purchase the property located at 4601 Highway 7 for $2.25 million. The EDA would incur additional costs related to business relocation estimated at less than $8,000 and building demolition estimated at approximately $109,000 as well as temporary property management. The cost of acquisition and related expenses would be derived from the Development Fund with the intent to recoup the EDA’s investment from the future sale or leasing of the property. Grant and/or TIF funds would be sought to address the remaining $350,000 in estimated soil/fill excavation and disposal costs. VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged community. SUPPORTING DOCUMENTS: Background Prepared by: Greg Hunt, Economic Development Coordinator Reviewed by: Kevin Locke, Community Development Director Approved by: Nancy Deno, EDA Deputy Executive Director/Deputy City Manager Special Study Session Meeting of October 21, 2013 (Item No. 1) Page 2 Title: Property Acquisition Update: 4601 Highway 7 BACKGROUND On August 5th the EDA approved the Purchase Agreement to acquire the former Professional Instruments Company property located at 4601 Highway 7 and 3130 Monterey Avenue South (“subject property”). The subject property fronts on the south side of CSAH 25 just east of Belt Line Blvd. The property consists of two parcels which total 3.16 acres. It lies immediately northeast of the proposed Belt Line SWLRT station platform. The site was developed in 1946 with a 12,000- square foot, slab-on-grade, office and manufacturing facility which also includes a partial basement. There is also a six-stall garage, two gazebos, and four small sheds on the south half of the property. EDA ownership of this parcel will provide the City control of the future use of the property and ensure that it is used to the maximum benefit of the community and the future SWLRT line. The property is actively being marketed and numerous parties have expressed interest in the property. Based upon the tenor of some of these inquires, the property could end up being purchased by an entity that may not make optimal use of this key property near the future LRT station. EDA ownership will ensure that the future reuse of the property is consistent with the City and Met Council station area plans. Special Study Session Meeting of October 21, 2013 (Item No. 1) Page 3 Title: Property Acquisition Update: 4601 Highway 7 Acquisition and clearance of this site will also improve the image and appearance of the CSAH 25/Highway 7 corridor. Consistent with the Comprehensive Plan the EDA has actively encouraged redevelopment in this corridor for some time. Acquiring, clearing and preparing the subject property for redevelopment is a logical next step in that process. Environmental Conditions Staff believed it prudent to conduct a Phase I and Phase II Environment Site Assessment (ESA) to determine the presence of any contaminants that may be present on the subject property. One of the contingencies within the proposed Purchase Agreement is that the results of such environmental investigations must be acceptable to the EDA. The EDA retained Braun Intertec to conduct both studies as well as an asbestos survey within the building. The findings of Braun’s Phase II ESA are as follows: Building Conditions • Asbestos was identified as a component of certain identified building materials at the Site. Soil Conditions • Soil/Fill The Site topography suggests that the property was filled many years ago, and based on observations at the Site the fill includes concrete, asphalt and wood debris. The soil borings suggest that the fill was placed over a former wetland area on a portion of the site. The fill consists of silty sand and sandy silt. Based on the relatively few soil borings and the existing Site topography, we estimate that there may be approximately 8,400 to 10,000 cubic yards of fill over-laying former wetland sediments. The building also is at least partially located on fill soils, either re-worked soil from on Site our imported from off-site. It is likely that some or all of the fill soils could be re-used on-Site depending on the final plans for any structures on the Site. • Contamination The sampling and analysis of soil at the site shows that the fill soils are impacted by petroleum hydrocarbons, metals (mercury) and chlorinated volatile organic compounds (VOCs) namely Trichloroethene. The concentrations are at levels that may require an engineered cover over some of the soils under certain redevelopment schemes or, if exported, would require proper treatment or disposal. Special Study Session Meeting of October 21, 2013 (Item No. 1) Page 4 Title: Property Acquisition Update: 4601 Highway 7 • Soil Vapor Soil vapor samples collected beneath the main building on Site show that there are chlorinated volatile organic compounds in soil vapor beneath the building. These results suggest that the soils beneath the building have had a release of Trichloroethene (TCE) and 1,2,4-Trimethylbenzene. If these soils were to be re- used at the Site and these same vapor concentrations were still evident, engineered controls for the vapors may be necessary. Groundwater • Occurrence Groundwater was encountered at a depth below ground surface of approximately 7-13 feet. It appears that groundwater is flowing generally to the south. • Contamination The groundwater was sampled and the analysis shows that low levels of petroleum (as defined by diesel range organics DRO) are present Site wide; additionally TCE impacts were detected in groundwater in the northern portion of the Site. Generally these levels of impacts will not require remedial action. The ESA determined that there are soil, soil vapor and groundwater impacts on the property by a number of compounds and elements. These materials will require regulated management. Finding hazardous substances, petroleum products and fill materials on the subject property is not unusual as numerous sites in the Bass Lake wetland area were found to be impacted with contaminated fill. The approximately 9,000 yards of soil/debris that may be required to be removed from the property are not sufficient to preclude redevelopment from occurring on the site. It should be noted that some of the contaminants, when properly managed, could remain on site depending on the future reuse of the property. As with other impacted properties the EDA has acquired, the EDA would enter the subject property into the MPCA’s Voluntary Investigation and Clean-up Program (VIC) in order to obtain a No Association Determination. The VIC application will result in a letter requesting that the EDA provide a response action plan (RAP) for addressing the known contamination, which will then lead to a No Further Action (NFA) Letter for the identified releases. These filings will separate the EDA from any responsibility for the environmental conditions present on the site. Applying to the VIC program also provides liability protection to the EDA statutorily available under the State of Minnesota Land Recycling Act. As with the former Reynolds Welding property acquisition, the MPCA will likely allow the site to remain essentially as is (no remediation required) after building abatement and demolition. When the redevelopment plans for the property are determined, a specific corrective action plan will need to be submitted to the MPCA which outlines how the impacts on the property will be addressed. Special Study Session Meeting of October 21, 2013 (Item No. 1) Page 5 Title: Property Acquisition Update: 4601 Highway 7 Short and Long Term Property Remediation Costs The building on the subject property is in poor condition and has an adverse visual impact from both the neighborhood to the north and CSAH 25. Consistent with the acquisition of the former American Inn and Reynolds properties, it is recommended that upon acquisition, the building be secured for the winter and removed next spring. The site would then be maintained but the underlying soil conditions would not be addressed until the property’s future use is definitively determined. There are both short and long term costs associated with the remedial actions proposed to be taken on the subject property. The short term costs (which includes restricted waste removal, building demolition, and regulatory submissions) is estimated at approximately $109,000. Redevelopment of the property will require a certain amount of site work, including soil excavation, grading and related work. In order to plan for the subsequent redevelopment of the property, Braun prepared the following budget level cost estimates for the long term remedial actions that will likely be required for the site. Estimated Long Term Site Remediation Costs Response Action Plan for Soils $5,000 Clearing and Grubbing $10,000 Site Grading $30,000 Soil/Fill Excavation and Disposal Additional Investigation $30,000 RAP Addendum $5,000 Excavation/Load/Haul/Dispose $270,000 Total Cost $350,000 These costs are based on a number of assumptions and the limited data that we have from the Site survey and the Phase II Environmental Site Assessment findings. We have solicited costs for the major items above but not on a competitive basis. We have also assumed that approximately 9,000 yards of soil/debris will be subsequently removed for Site development (excavated/loaded/hauled and disposed at a sub-title D landfill in MN) and that those soils will be regulated but not hazardous. This volume is based on the soil boring findings and the Site topography. Braun assumed that additional Site investigation will be required but will not change significantly the findings of contamination at the Site. The cost of the above long term remedial actions would be addressed in conjunction with the future redevelopment of the property. Relocation Costs Associated with Property Tenants As noted in the August 5th staff report, there were two leases in effect on the subject property. One was with Professional Instrument Company, Inc. which rented the building. It is owned by members of the Seller’s family. The other lease was with Clear Channel Outdoor, Inc. which rented a small portion of the subject property for the use of two billboards facing the CSAH Special Study Session Meeting of October 21, 2013 (Item No. 1) Page 6 Title: Property Acquisition Update: 4601 Highway 7 25/Belt Line intersection. Both leases were on a month-to-month basis and were recently terminated. The EDA, as the buyer and a public entity, is subject to the federal Uniform Relocation Act despite the fact that the Purchase Agreement is being entered into by willing parties and is an arms-length transaction. As a result, Evergreen Land Services was retained to determine the EDA’s financial exposure to relocation claims from both tenants. Since the principals that constitute Professional Instrument Company are members of the same family selling the property, and since the sale price of the property is sufficient compensation and since the company was already in the process of vacating the property, Professional Instrument Company agreed to sign a waiver of relocation benefits. As for the billboards, the Seller recently terminated its lease with Clear Channel as the Seller did not wish the billboards to encumber the sale of the property regardless of the buyer. At the Seller’s request, Clear Channel recently removed the billboards. According to the federal law, Clear Channel is entitled to the cost of dismantling and moving the billboard structures from the property or their depreciated value in place, whichever is less. Prior to their removal, the EDA obtained an appraisal of the billboard structure. The depreciated Fair Market Value of the two billboards in place was determined to be $7,720. Evergreen has shared this value with Clear Channel and has informed Clear Channel that that is the amount the EDA would provide in relocation compensation under the law should the EDA close on the property. Purchase Agreement Summary A Purchase Agreement between the property owner, 4601 Highway 7, LLC, and the EDA has been executed by both parties. The terms of the Agreement were summarized in the June 21st staff report. The purchase price is $2,250,000. Based upon comparable land sales information, the acquisition price of the subject property is reasonable and within market. According to the City Assessor, the acquisition price of the subject property is considered reasonable and well within market. The property’s value lies in its prominent location east of Highway 100, visibility along CSAH 25 and proximity to the future Belt Line SWLRT station as well as the difficulty of assembling more than 3 acres in St. Louis Park. How would the property acquisition and ancillary costs be funded? Purchase of the subject property as well as the demolition and relocation costs noted above would be derived from the Development Fund with the intent to recoup the EDA’s investment from the future sale, leasing, or redevelopment of the property. The EDA would incur additional costs related to temporary property management. Grant and/or TIF funds would be sought to address the remaining soil/fill excavation and disposal costs associated with the future redevelopment of the property. Next Steps If the EDA wishes to proceed with the acquisition of the subject property and all contingencies within the Purchase Agreement can be satisfied, the property would be entered into the MPCA’s VIC Program and closing would occur within the next several weeks. Upon closing, staff would seek to have the building secured for the winter and removed next spring. Meeting: City Council Meeting Date: October 21, 2013 Minutes: 3a UNOFFICIAL MINUTES CITY COUNCIL STUDY SESSION ST. LOUIS PARK, MINNESOTA SEPTEMBER 23, 2013 The meeting convened at 6:40 p.m. Councilmembers present: Mayor Pro Tem Susan Sanger, Steve Hallfin, Anne Mavity, Julia Ross, Sue Santa, and Jake Spano. Councilmembers absent: Mayor Jeff Jacobs. Staff present: City Manager (Mr. Harmening), Westwood Hills Nature Center Manager (Mr. Oestreich), Director of Engineering (Ms. Heiser), and Recording Secretary (Ms. Hughes). 2. Update on Nature Center Improvements (Verbal) – Mark Oestreich Mr. Oestreich took Council on a brief tour of the Nature Center and pointed out some of the recent projects completed. He advised that there are thirteen cameras in the park and two cameras have software that counts visitors. He distributed 2012 attendance statistics showing over 30,000 people visited the center last year and noted the Junior Naturalists contributed over 2,100 volunteer hours during the summer months. He stated one of the questions being considered by staff relates to increased visibility for the Nature Center, including whether to put signs for the Nature Center on 394 and/or 169, which would likely increase the number of resident and non-resident visitors. He indicated the Nature Center is a local center with limited capacity and while it would be great to have more visitors to the center, he felt it would be important to have a plan in place for increased visitors and to address the Nature Center’s capacities. Councilmember Santa agreed it would be important to find out the capacities of the center and to make sure the Nature Center is not overwhelmed by visitors, adding it would be important to also understand the impact on the vegetation, bees, and animals in the Nature Center. Mr. Oestreich also distributed plans for the observation deck that will be done by Tree Trust. He advised that projects completed this year include the “Y” dock and improvements to the brick house; in addition, Tree Trust rebuilt a 250 foot boardwalk this summer and another kiosk by the picnic building is in the process of being installed. He reported the Nature Center received a grant from the Minnesota Park and Recreation Association to create a geocache trail and this grant provides the ability to create signage on the posts, including QR Codes. He added that they are looking into replacing the entrance sign in 2014. Councilmember Ross requested further information about the cameras using facial recognition. Mr. Oestreich explained that all information goes to the server and is recorded for a specific period of time, adding the cameras are used primarily for security purposes. Councilmember Ross questioned whether this software could be used in the park shelter restrooms based on Council’s earlier discussions about keeping the restrooms open, adding this might be something the City could use without having to invest new money. City Council Meeting of October 21, 2013 (Item No. 3a) Page 2 Title: Study Session Minutes of September 23, 2013 Mayor Pro Tem Sanger indicated that Mayor Jacobs had previously suggested using this site as a demonstration area to show people how solar panels or other energy saving devices work. Mr. Oestreich stated that solar panels would not work given the Nature Center’s tree canopy. He added that the picnic area has been converted to LED lighting and the energy bill has dropped in half. He reported that the Nature Center is adding a natural gas powered generator this month that will provide power to the Nature Center buildings, parking lot, and the gate. He stated that the Nature Center now has its own Facebook page which has become very popular and the Nature Center also has its own website and web camera so people can tune in and watch what is happening at the Nature Center. Councilmember Ross asked if the Nature Center staff provide any type of education about wildlife management. Mr. Oestreich replied that Nature Center staff field a lot of calls about wildlife management and felt the Nature Center’s website could be enhanced to include this type of information. He also distributed information about the Halloween party on October 18th and 19th. Mayor Pro Tem Sanger thanked Mr. Oestreich for the update. 1. Future Study Session Agenda Planning – October 7 & October 14, 2013 Mr. Harmening presented the proposed special study session agenda for October 7th and the proposed study session agenda for October 14th. Councilmember Mavity stated that she has discussed the 4601 Highway 7 property with staff and wanted to disclose that her husband helped create Land Bank. She indicated the possibility of Land Bank as an option to purchase selected land along these corridors. She urged the City to explore this, especially at Louisiana Avenue where there may be sites to acquire as part of the station area planning. Councilmember Ross felt that Council needs to have a broader discussion regarding housing and what Council wants the community to look like in five or ten years. She stated the City is getting more and more requests for apartments and Council should discuss whether it wants to place a moratorium on future apartment structures, coupled with a discussion on affordable housing. Councilmember Spano stated the cover story on the most recent edition of Twin Cities Business Monthly was about luxury apartments and whether the metro area has reached a tipping point. He agreed to send the article to Council. Mayor Pro Tem Sanger agreed that Council needs to have a discussion regarding its housing goals and whether to place a moratorium on apartment buildings. Councilmember Mavity stated that the market is very segmented with some locations saturated but was opposed to a moratorium. Councilmember Ross stated she would support a moratorium until Council can have a discussion on this, e.g., a moratorium on new apartment projects for the next six months until Council can discuss the issue and make some decisions. City Council Meeting of October 21, 2013 (Item No. 3a) Page 3 Title: Study Session Minutes of September 23, 2013 Councilmember Spano felt that Council should have a discussion about its tolerance levels first before making any decisions. Councilmember Santa agreed. Mr. Harmening suggested that this issue be discussed at Council’s retreat in early 2014. 3. Communications/Updates (Verbal) Mr. Harmening advised that the top two candidates for Fire Chief are going through the final leadership assessment. He anticipates making a decision in the near future and bringing the matter to Council for confirmation. Councilmember Santa stated she has been asked numerous times about the Met Council’s timetable for making a decision on light rail and the reroute. Councilmember Spano stated the CMC will make its recommendation to the Met Council on October 2nd and the Met Council is scheduled to make its decision on October 9th. Council discussed the reroute and the potential for a reroute outside of the metro area. Council also discussed the potential CP swap as well as mitigation. Mr. Harmening stated that he and the Edina City Manager met with the City of Minneapolis approximately a year ago regarding a parcel at 40th and France that is owned by the City of Minneapolis. He indicated that the City of Minneapolis recently asked if the City was interested in buying the parcel. He stated that after a meeting with Minneapolis officials, this matter will be brought back to Council. Mayor Pro Tem Sanger stated she has been getting some pushback from residents about the 90- gallon recycling carts and some residents have said they have no place to store the 90-gallon cart and are concerned about getting a citation for leaving the cart outside. Mr. Harmening stated the City is asking residents to try the 90-gallon carts for 90 days before switching to a smaller cart. The meeting adjourned at 8:52 p.m. Written Reports provided and documented for recording purposes only: 4. 2014 - 2017 Renewal of Auditor Contract with HLB Tautges Redpath, LTD 5. August 2013 Monthly Financial Report ______________________________________ ______________________________________ Nancy Stroth, City Clerk Susan Sanger, Mayor Pro Tem Meeting: City Council Meeting Date: October 21, 2013 Minutes: 3b UNOFFICIAL MINUTES CITY COUNCIL SPECIAL STUDY SESSION ST. LOUIS PARK, MINNESOTA OCTOBER 7, 2013 The meeting convened at 6:30 p.m. Councilmembers present: Mayor Pro Tem Susan Sanger, Steve Hallfin, Anne Mavity, Julia Ross, Sue Santa, and Jake Spano. Councilmembers absent: Mayor Jeff Jacobs. Staff present: City Manager (Mr. Harmening), Director of Engineering (Ms. Heiser), Senior Engineering Project Manager (Mr. Sullivan), Operations Superintendent (Mr. Hanson), and Recording Secretary (Ms. Hughes). 1. Ownership and Replacement Costs in Right of Way Mr. Sullivan presented the staff report and reviewed the draft policy statement, stating that this policy statement is consistent with other communities, including Edina and Minnetonka, that indicates anything that a resident puts in the right of way would be at the resident’s onus to replace if damaged or to relocate if a City project was coming through. He advised that staff has determined that Chapter 24 of the City Code is vague and needs to be updated, adding that the League has a useful outline to follow as a way to better describe ownership and uses allowed in the right of way, etc. Councilmember Santa stated there were sidewalks installed during the last round of the City’s program that required retaining walls to be installed on private property because of the topography and asked who is responsible for the upkeep of these retaining walls. Mr. Sullivan replied the City’s opinion has always been that if a sidewalk or roadway gets installed and the retaining wall was necessary to construct that sidewalk or roadway, then the City is responsible for the retaining wall. He added the City will always look for ways to manage a particular yard based on what is best for the resident and the City as well as the lowest long-term cost, and if sloping back is impossible, then a retaining wall gets installed. He noted if the retaining wall fits within the right of way the City will install it there and if the property owner desires a retaining wall then the City would talk with the property owner about putting the retaining wall on their property and have an agreement in place with the property owner requiring them to perform long term maintenance on the retaining wall. Councilmember Santa indicated there were a few locations where the retaining wall installed by the City was partially located in the right of way and partially located on private property and asked if the City was responsible for maintaining the retaining walls in those cases. Mr. Sullivan replied in the affirmative. Councilmember Santa stated it would be important for the City to make sure there is documentation about ownership and responsibility of these items to avoid any misunderstandings in the future, particularly when a property is sold. City Council Meeting of October 21, 2013 (Item No. 3b) Page 2 Title: Special Study Session Minutes of October 7, 2013 Councilmember Ross agreed and asked if there is any language either in the permit or in the County documents that indicates items are located in the right of way and that it is the property owner’s responsibility to make sure when the property is sold that the new owners are aware of this. Councilmember Hallfin asked if the City’s permit allowing property owners to do work in the right of way contains language indicating the City provided the property owner with permission to install improvements in the right of way and whether that permission is granted in perpetuity or if the permit indicates the City can come back and reclaim some portion of the land. Mr. Harmening stated the City has issued some encroachment agreements where the City allowed retaining walls and other decorative items to be placed in the right of way and the document indicates that a property owner is doing so at their own risk. Ms. Heiser agreed that the language in the right of way permit needs to be clearer. Councilmember Mavity felt the proposed policy made sense if the City were starting with a blank canvas, but the challenge is that there have been inconsistent messages provided to residents by the City as well as inconsistent understandings among residents about this issue. She also felt there was an equity issue and gave an example of the significant row of hedges on the corner of 39th and France that are located a very short distance from the street and the pending installation of a sidewalk in this area will require the property owner to tear down the row of hedges and redo their landscaping at their own expense. She stated this is the problem with retroactive application of this kind of policy and felt the City should figure this out before completing the Connect the Park plan, adding she felt the City needs to evaluate the cost for residents to replace their landscaping as part of this plan even though the City might not pay all of that cost, particularly in locations where the City is not yet sure where a sidewalk is going to be installed. Councilmember Spano questioned the practical application of Councilmember Mavity’s comments and felt this could lead to staff getting embroiled in neighbor-to-neighbor disputes. He agreed the City needs greater clarity on this policy and the goal should be to have the City’s documentation clearly state that the City reserves the right to require a property owner to remove anything in the right of way for public improvement projects and any exceptions to the policy should be handled on a case by case basis, adding he was concerned that handling these exceptions could become rather cumbersome and expensive. Mayor Pro Tem Sanger felt that Council should first agree on some basic principles that can provide the basis for determining what needs to be changed in the City’s current practices. She indicated the question is not just who is responsible when an individual property owner puts things in the right of way but also includes the question of what the City’s responsibility is in these situations. She suggested several principles for Council consideration, including the principle that private property owners must inform the City in advance of any private items on public property that they are installing, as well as the principle that the City is responsible for all construction and maintenance of items in, under, or on the right of way that the City has decided should be there, unless it is something for the specific use of the property owner, e.g., the sanitary sewer line. She stated another principle might be that the property owner is responsible for all items in or on the right of way that they placed there and must remove these items when necessary for maintenance or construction as well as the principle that the City has to provide City Council Meeting of October 21, 2013 (Item No. 3b) Page 3 Title: Special Study Session Minutes of October 7, 2013 advance notice to property owners if the City wants them to remove their items and whether they can replace these items later if desired; in addition, the City should have one point of communication for residents. She added the City maintains survey information on private properties in the City and suggested that the City publicize that these surveys are available for residents. Mr. Harmening noted the City has survey data if a property owner requested a building permit but the City does not have survey information for all properties in the City. Councilmember Ross questioned at what point the City puts the onus back on homeowners as it relates to the right of way, adding this is urban living where there are public right of ways. Councilmember Mavity stated that residents have historically been given inconsistent guidance on this issue and felt that if the City has contributed to that confusion, then the City is accountable in some way. She urged the City to consider this when determining the cost of putting in new sidewalks and suggested providing some assistance to residents who can substantiate that they received inconsistent guidance from the City. Mr. Harmening stated the City could consider budgeting a stipend with a dollar limit to assist homeowners with replacing their landscaping during a public improvement project. Mayor Pro Tem Sanger requested the City consider other ways of sending notifications to residents as it relates to these types of public improvement projects. Councilmember Mavity agreed and suggested using phone alerts. Ms. Heiser agreed to follow up on this. Councilmember Spano stated one of the roles of the neighborhood block captains and neighborhood association presidents is to engage their community in civic affairs and suggested the City come up with a way to support these groups in engaging their neighborhoods. He added he wants the City to be crystal clear about what it is telling residents as it relates to this policy so that there is no confusion. It was the consensus of the City Council that property owners are responsible for the repair and maintenance of any fencing, irrigation systems, and pet containment systems placed in the right of way. It was also the consensus of the City Council to direct staff to further research the possibility of providing residents with a stipend to replace landscaping impacted by public improvement projects. The meeting adjourned at 7:27 p.m. ______________________________________ ______________________________________ Nancy Stroth, City Clerk Susan Sanger, Mayor Pro Tem Meeting: City Council Meeting Date: October 21, 2013 Minutes: 3c UNOFFICIAL MINUTES CITY COUNCIL MEETING ST. LOUIS PARK, MINNESOTA OCTOBER 7, 2013 1. Call to Order Mayor Pro Tem Sanger called the meeting to order at 7:35 p.m. Councilmembers present: Mayor Pro Tem Susan Sanger, Steve Hallfin, Anne Mavity, Julia Ross, Sue Santa, and Jake Spano. Councilmembers absent: Mayor Jeff Jacobs. Staff present: City Manager (Mr. Harmening), City Attorney (Mr. Scott), City Clerk (Ms. Stroth), Police Chief (Mr. Luse), Police Lieutenant (Ms. Dreier), Chief Information Officer (Mr. Pires), Director of Community Development (Mr. Locke), Director of Engineering (Ms. Heiser), Senior Planner (Mr. Walther), Planning/Zoning Supervisor (Ms. McMonigal), Senior Engineering Project Manager (Mr. Sullivan), Assistant Zoning Administrator (Mr. Morrison), Associate Planner (Mr. Kelley), Public Works Services Manager (Mr. Merkley), and Recording Secretary (Ms. Hughes). Guests: Hennepin County Attorney (Mr. Freeman) and St. Louis Park Superintendent of Schools (Mr. Metz). 1a. Pledge of Allegiance 1b. Roll Call 2. Presentations 2a. Mike Freeman Presentation – Criminal Stats & Safe Communities Mr. Freeman thanked the City for the opportunity to speak and thanked the St. Louis Park Police Department and Chief Luse for their efforts. He advised that the violent crime rate has decreased from 188 in 2007 to 94; in addition, the rates for robbery and assault with a deadly weapon have decreased by more than half. He credited the drop in crime to the Hennepin County Attorney’s work with its partners in law enforcement, as well as neighborhood organizations and nonprofits. He stated the County Attorney’s Office works hard on diversion and crime prevention and discussed the “Be at School” program, which is one of the leading programs in the country to make sure kids go to school with 90% of the kids in the program having no unexcused absences. He also expressed thanks to the City Council. Councilmember Mavity requested comment regarding the recent increase in violence against women, particularly from a prosecutorial perspective. Mr. Freeman stated the County Attorney’s Office has become more aggressive in charging domestic abuse crimes. He indicated a lot of the male offenders have seen a lot City Council Meeting of October 21, 2013 (Item No. 3c) Page 2 Title: City Council Meeting Minutes of October 7, 2013 of violence in their family and do not have a positive role model and felt there needs to be more one on one conversations with these young men. Mayor Pro Tem Sanger thanked Mr. Freeman for his presentation. 2b. Presentation by Rob Metz, St. Louis Park Superintendent of Schools Mr. Metz presented information regarding the St. Louis Park Public Schools brand and stated the School District has more people wanting to come to St. Louis Park schools than there are seats available. He stated the referendum on November 5, 2013, will include three separate and independent questions with the first question related to the technology levy of $17.5 million over ten years, which is a renewal of the existing technology levy and will be used to make sure the schools have the most up to date technological teaching tools. He pointed out that the School District is asking to revoke the technology levy one year early and extend it for ten more years. He explained that the second referendum question relates to a $14.9 million bond issue over nine years to be used only for building additions to Aquila, Peter Hobart, and Susan Lindgren Elementary Schools and for general upkeep of buildings. He explained that the reason Cedar Manor is not being reopened is because it would cost $500,000-$750,000 per year to operate the school and the School District would not be adding any students and the fund balance would go down, so operating one less school saves the School District a lot of money. He stated the building additions would reduce crowding and leave more open seats to bring in more students. He stated the third referendum question would provide $1.1 million annually for general operating money to maintain academic quality and competitive advantage. He stated if the three referendum questions are passed, the tax impact is $82 annually or $6.83 per month on an average home valued at $200,000. He added the School District is refinancing some of its old debt this fall and taxes would go down about $15 per year on a $200,000 home so the tax impact of the referendum would be lessened. Councilmember Ross stated that Council continues to push continued growth in the City and bringing in families and asked if the School District will be able to handle increased capacity. Mr. Metz replied that the current configuration is fairly tight and the School District’s biggest class is 1st grade. He advised the School District has some wiggle room with open enrollment and can say yes or no to open enrollment students, adding that on July 1, 2013, the School District closed open enrollment. Councilmember Spano requested further information about the “revoke and approve” language on the first referendum question. Mr. Metz stated the School District is getting the most pressure as it relates to space issues and the School District knew it had to go out for a referendum on that issue. He stated the School District made the decision to add the technology levy one year early so that it would not have to go out for referendum two years in a row. He explained that if someone votes yes on Question #1, they are agreeing to revoke the current technology levy and approving a new levy for ten more years. City Council Meeting of October 21, 2013 (Item No. 3c) Page 3 Title: City Council Meeting Minutes of October 7, 2013 Councilmember Hallfin stated he hoped the community understood how important it was to continue to fund the schools and that residents voted yes on all three-levy questions. Mayor Pro Tem Sanger thanked Mr. Metz for his presentation. 3. Approval of Minutes 3a. Study Session Minutes September 9, 2013 Councilmember Mavity requested that the second sentence of the third full paragraph on page 4 be revised to state “She questioned the utility of the numbers contained in the staff report given the deer population in Minneapolis and Golden Valley culling the deer because there are no fences between Golden Valley and Minneapolis.” The minutes were approved as amended. 3b. City Council Meeting Minutes September 16, 2013 Councilmember Mavity requested that the third full paragraph on page 7 be revised to state “Mr. Morrison replied that if this property had a 5’ setback on Excelsior Boulevard the matter would not be before the City Council if the property were properly oriented to Excelsior Blvd, then the property would have a 5-foot setback from Excelsior Blvd. Mayor Pro Tem Sanger requested that a sentence be added to the first full paragraph on page 11 that states “She pointed out that Rouse is a large, financially successful company and many smaller developers are required by the City to provide a letter of credit.” The minutes were approved as amended. 3c. Special City Council Meeting September 23, 2013 The minutes were approved as presented. 4. Approval of Agenda and Items on Consent Calendar NOTE: The Consent Calendar lists those items of business which are considered to be routine and/or which need no discussion. Consent items are acted upon by one motion. If discussion is desired by either a Councilmember or a member of the audience, that item may be moved to an appropriate section of the regular agenda for discussion. 4a. Adopt Resolution No. 13-139 approving a contract with HLB Tautges Redpath, LTD for 2014 auditing services and also to authorize the City Manager to enter into extensions through the 2017 audit. 4b. Adopt Resolution No. 13-140 Authorizing Execution of a Renewed Lease with the State of Minnesota Department of Transportation (Mn/DOT) for Webster Park. City Council Meeting of October 21, 2013 (Item No. 3c) Page 4 Title: City Council Meeting Minutes of October 7, 2013 4c. Adopt Resolution No. 13-141 approving acceptance of a monetary donation from Esther Knops in the amount of $827.47, Paula Pendleton in the amount of $50, and St. Louis Park Golden Kiwanis in the amount of $100 for Westwood Hills Nature Center. 4d. Approve for filing Board of Zoning Appeals Meeting Minutes August 22, 2013. 4e. Approve for filing Vendor Claims. 4f. Approve for filing Parks & Recreation Advisory Commission Minutes April 17, 2013. 4g. Approve for filing Planning Commission Meeting Minutes June 26, 2013. It was moved by Councilmember Santa, seconded by Councilmember Mavity, to approve the Agenda and items listed on the Consent Calendar; and to waive reading of all resolutions and ordinances. The motion passed 6-0 (Mayor Jacobs absent). 5. Boards and Commissions - None 6. Public Hearings 6a. Public Hearing to Consider First Reading of 2014 Fee Ordinance Ms. Stroth presented the staff report and proposed fee ordinance for 2014. She advised that these fees are reviewed each year by the City based on comparisons to other cities and to make sure the City’s costs are covered. She stated the proposed fees have been incorporated into the proposed 2014 budget, adding that the liquor licensing and utility fees will be presented later this year. Mayor Pro Tem Sanger opened the public hearing. No speakers were present. Mayor Pro Tem Sanger closed the public hearing. It was moved by Councilmember Mavity, seconded by Councilmember Hallfin, to approve First Reading of Ordinance Adopting Fees for Calendar Year 2014 and to set Second Reading for October 21, 2013. The motion passed 6-0 (Mayor Jacobs absent). 6b. Consolidated Public Hearing. Resolution Nos. 13-142, 13-143, 13-144, 13- 145, 13-146, and 13-147. (1) 2014 Budget & Property Owner Service Charges for Special Service District No. 1. (2) 2014 Budget & Property Owner Service Charges for Special Service District No. 2. (3) 2014 Budget & Property Owner Service Charges for Special Service District No. 3. (4) 2014 Budget & Property Owner Service Charges for Special Service District No. 4. (5) 2014 Budget & Property Owner Service Charges for Special Service District No. 5. (6) 2014 Budget & Property Owner Service Charges for Special Service District No. 6. Mr. Merkley p resented the staff report and advised that the City sent service charge and budget information to the Special Service District property owners and held individual City Council Meeting of October 21, 2013 (Item No. 3c) Page 5 Title: City Council Meeting Minutes of October 7, 2013 meetings with all six Special Service Districts. He stated in all of the Special Service Districts, the Special Service District Property Owners Boards approved the 2014 service charges and budgets. He advised that the budget and service charges for Special Service District No. 1 remain unchanged from 2013; the budget for Special Service District No. 2 remains the same as 2013 with a slight increase in service charges due to maintenance in this district; the budget for Special Service District No. 3 remains unchanged with a slight decrease in service charges from 2013; the budget for Special Service District No. 4 went down but service charges remain the same as 2013; the budget and service charges for Special Service District No. 5 remain the same as in 2013; and the budget for Special Service District No. 6 remains the same and service charges went down. Mayor Pro Tem Sanger opened the public hearing. No speakers were present. Mayor Pro Tem Sanger closed the public hearing. It was moved by Councilmember Hallfin, seconded by Councilmember Santa, to adopt Resolution No. 13-142, Approving 2014 Budget and Service Charges for Special Service District No. 1, Resolution No. 13-143, Approving 2014 Budget and Service Charges for Special Service District No. 2, Resolution No. 13-144, Approving 2014 Budget and Service Charges for Special Service District No. 3, Resolution No. 13-145, Approving 2014 Budget and Service Charges for Special Service District No. 4, Resolution No. 13- 146, Approving 2014 Budget and Service Charges for Special Service District No. 5, and Resolution No. 13-147, Approving 2014 Budget and Service Charges for Special Service District No. 6. The motion passed 6-0 (Mayor Jacobs absent). 7. Requests, Petitions, and Communications from the Public – None 8. Resolutions, Ordinances, Motions and Discussion Items 8a. Wooddale Flats Rezoning, Preliminary & Final Plat and PUD – 4017 Utica Ave & 3998 Wooddale Ave. Resolution Nos. 13-148 and 13-149. Mr. Kelley presented the staff report and an aerial photograph of the subject property. He explained that the rezoning from R2 to R4 would bring the properties into consistency with the Comprehensive Plan land use guidance of Medium Density Residential. He stated the proposed project consists of one two-story building at the southern end of the site and five three-story buildings for 33 total units and a density of 15 units per acre. He reviewed the existing and proposed zoning in the immediate area and indicated the rezoning is driven by the specific project proposal and allows the project to meet the goals of the Comprehensive Plan including promoting efficient land use and promoting a pedestrian friendly environment. He explained that the plat would combine the property into a single parcel. A subdivision variance is needed due to the topography of the site and staff believes that the granting of the variance is warranted due to site constraints. He reviewed the Preliminary and Final PUD and presented the site plan as well as an elevation drawing, noting that the two-story building is 26.5’ and the three-story building is 42.6’, adding that the existing Most Holy Trinity building is 38’ at Wooddale Avenue. He advised that all parking is provided on City Council Meeting of October 21, 2013 (Item No. 3c) Page 6 Title: City Council Meeting Minutes of October 7, 2013 site with 86 parking spaces and 42 bike spaces. He stated that storm water management is challenging on the site and the applicant is proposing two storage and infiltration tanks that meet the City’s and Minnehaha Creek Watershed District’s requirements and the applicant proposes to fill the site so that the site is fairly level with surrounding properties. He stated that construction traffic will not be allowed to travel south on Toledo or Utica nor east on 40th Street; in addition, construction parking will take place entirely on the site. He advised that a traffic analysis was done by SRF Consulting that compared the proposed Wooddale Flats with the latest three years of school enrollment records and concluded that average daily trips would be slightly more with significantly fewer a.m. peak hour trips and a similar number of p.m. peak hour trips. He noted that staff has discussed the traffic study recommendations with Hennepin County to address general congestion in this area. He advised the project meets all landscaping requirements and DORA requirements and includes a pedestrian connection between Utica and Wooddale, a dog run in the southwestern corner of the property, and five community gardens. He pointed out this plan does not reflect a recent change to the dog run after the developer had conversations with residents in which the developer agreed to reduce the size of the fenced-in area from 1,113 square feet to 600 square feet. He then introduced Mr. David Carlson of Gatehouse Properties, Ltd. Mayor Pro Tem Sanger requested confirmation that this project will be owner-occupied condominiums rather than rental. Mr. David Carlson, Gatehouse Properties, Ltd., replied that this was correct. Mayor Pro Tem Sanger asked if it was possible to clearly state in the documents that the project is restricted to owner occupied units and will not be turned into rental units. Mr. Scott stated it was his understanding that all documents would reflect this is a condominium plat with individual ownership of each unit rather than one building. Councilmember Ross stated this project would rezone a property that could be single family into a multi-family project and asked the developer about his rationale for rezoning to multiple family versus a single-family development. Mr. Carlson explained that a single-family development would not be feasible especially given the cost to raze the site and complete the storm water plan. He stated the current market for condominiums is such that they have taken reservations on twelve of the 33 units planned for the site. Councilmember Mavity thanked the developer for working with the neighbors on this project. She stated concerns have been raised by residents of surrounding properties regarding the dog run and making sure the dog run does not negatively impact them in terms of noise and the number of people using the dog run. She also requested information about the project’s policies regarding pets. Mr. Carlson stated they designed the project to include an area in the corner for a dog run that is secure and available only to residents. He indicated the dog run would have a key City Council Meeting of October 21, 2013 (Item No. 3c) Page 7 Title: City Council Meeting Minutes of October 7, 2013 code to enter and the association byl aws state that residents cannot leave their dog unattended. He added if a pet becomes a nuisance in the dog run, just like any pets in the building, the bylaws require that the resident must get rid of the pet if the nuisance continues. He added this dog run is not like a public dog park. Councilmember Mavity asked Mr. Carlson if he was willing to move the dog run to the western side of the property. Mr. Carlson stated he had no objection to looking into that possibility. Councilmember Mavity stated she would like to add a condition of approval requiring the relocation of the dog run to the western side of the property and requiring the fenced-in area to be 600 square feet. She also requested that the approval documents include language that specifically requires all construction parking on site. Councilmember Hallfin stated he was originally skeptical of this project primarily because of significant concerns regarding traffic and requested that Council have a future study session discussion regarding traffic studies in general so that Council has a better understanding of these studies, adding he did not agree that this project would have minimum impact on traffic compared to traffic impacts from the school. Councilmember Santa requested information about the time period for construction and whether the developer still plans to phase in construction as units are sold. Mr. Carlson stated that twelve people have expressed enough interest in the project to sign a reservation form and if this project is approved, they will approach them and ask them to sign a Purchase Agreement. He added he is confident that all units would be sold once the project gets going and they will have an accelerated schedule of construction. Mr. Harvey Meyer approached the City Council and stated he has good feelings about this project and he would definitely want the dog run relocated if possible because of concerns about noise and possible impact on property values. It was moved by Councilmember Spano, seconded by Councilmember Mavity, to approve First Reading of Ordinance Amending the St. Louis Park Ordinance Code Changing Boundaries of Zoning Districts from R-2 to R-4 (3998 Wooddale Avenue South/4017 Utica Avenue South) and to set Second Reading for October 21, 2013. The motion passed 6-0 (Mayor Jacobs absent). It was moved by Councilmember Spano, seconded by Councilmember Mavity, to adopt Resolution No. 13-148 approving the Preliminary and Final Plat of Wooddale Flats with Variance from Subdivision Ordinance for Reduction in Utility Easement. The motion passed 6-0 (Mayor Jacobs absent). It was moved by Councilmember Spano, seconded by Councilmember Mavity, to adopt Resolution No. 13-149 approving a Preliminary and Final Planned Unit Development (PUD) Under Section 36-367 of the St. Louis Park Ordinance Code for Wooddale Flats, City Council Meeting of October 21, 2013 (Item No. 3c) Page 8 Title: City Council Meeting Minutes of October 7, 2013 as amended to add a Section 5(e) requiring all construction parking to be on the development site; and exploring the relocation of the dog run to the western side of the property. The motion passed 6-0 (Mayor Jacobs absent). 8b. The West End AUAR Update. Resolution No. 13-150. Mr. Walther presented the staff report and explained that The West End completed an environmental review (AUAR) during the planning phases in 2007 that included a review of development scenarios to better understand impacts on the environment and infrastructure and any mitigation that might be required based on those scenarios. He stated that because The West End has not completed all phases within five years, an update is required and the City hired Kimley-Horn to prepare the AUAR update. He then introduced Ms. Jessica Laabs from Kimley-Horn. Ms. Laabs explained that five alternatives were evaluated in 2007 and Kimley-Horn reviewed changes to those scenarios to determine if additional mitigation was required. She stated they looked at three specific areas including sanitary sewer, water use, and traffic and the results of their analysis indicate that sanitary sewer is not anticipated to incur additional impacts because of Novartis coming offline and Met Council’s planned interceptor and lift station upgrades that will provide additional capacity in this area. She advised that water use continues to be an issue in these scenarios, noting that water use came down with Novartis leaving but water use comes in at 90% and 92% of the City’s water system capacity, so the mitigation measures in the 2007 AUAR still apply. She advised that their analysis found that traffic numbers for the a.m. and p.m. peaks were within the thresholds set in 2007 and the development could still be accommodated within those numbers. Mr. Walther pointed out the City has gone through a comment period on the AUAR and received letters from Mn/DOT, MPCA, and Met Council indicating no objection to the AUAR. Mr. Harmening stated that Council is not being asked to approve projects identified in the AUAR, adding the AUAR is an environmental planning document intended to look at impacts of different scenarios and Council retains all land use approvals. Councilmember Ross stated that water use capacity has come down with Novartis and Nestle leaving but is still above 90%. She stated the City hopes to have someone come in and occupy those sites again and was concerned about capacity, particularly when the site is fully developed with offices and apartments. Mayor Pro Tem Sanger indicated that Nestle has not yet closed down and may sell that building to another manufacturer and felt it was unfair to say that whoever buys the property from Nestle has to bear the burden of mitigation. Mr. Harmening stated it would be Council’s decision about whether the City needs to add more pumping or storage capacity and Council would determine how that gets done and who pays for it, adding that the implementation of a water access charge that is effective City Council Meeting of October 21, 2013 (Item No. 3c) Page 9 Title: City Council Meeting Minutes of October 7, 2013 on January 1, 2014, is intended to pay for future capacity enhancements the City wants to make. Councilmember Ross stated she was happy to see the mitigation strategies included in the analysis and was hopeful the City would be more forward thinking and keep a close eye on traffic in this area. It was moved by Councilmember Ross, seconded by Councilmember Santa, to adopt Resolution No. 13-150 Adopting the Final Alternative Urban Areawide Review (AUAR) Update for The West End Redevelopment Project Located in the Southwest Corner of Highway 394 and 100. The motion passed 6-0 (Mayor Jacobs absent). 8c. Major Amendment to The West End Final PUD for Multiple-Family Residential. Resolution No. 13-151. Mr. Walther presented the staff report and explained the applicant proposes to redevelop the former Chili’s site and construct a multiple family residential six-story building consisting of 158 units. He reviewed existing conditions on the 1.6-acre site and stated the site plan includes three access points similar to the current site and plans include converting the shared driveway into a private street design. He stated the project provides alternative landscaping including a private pocket park on the south side, three amenity terraces, raised garden beds, and a water feature; in addition, the developer is working with the Flats at West End to have a shared dog walk area. He presented a rendering of the building and reviewed the zoning related requirements in the PUD, stating that the proposed density is 99 units per acre compared to 112.6 units per acre for the Flats at West End. He stated the applicant is providing more designed outdoor recreation area on this site at 13.5% of the gross building area. The plan is also providing more parking with 238 parking stalls, including parallel parking on the new street for guests. He advised that trees are planned along the entire perimeter of the site as well as over 500 perennial plantings. He presented the floor plans for each level including the underground parking levels and noted that height of the sixth floor of the building has been stepped back on the south side to help with visual interest and scale and mass. He then introduced Mr. Russ Krivor from DLC Residential and Mr. David Graham from ESG Architects. Councilmember Ross indicated this project received a lot of positive feedback during the neighborhood meetings with no major concerns and felt the developer worked well to address all concerns. She stated Council has had a lot of discussion about affordable housing and making sure the City does not have areas that are designated only for affordable housing and asked the developer to consider incorporating affordable housing into this development and to have units designated for handicapped or seniors. Mr. David Graham, ESG Architects, thanked Council and City staff for working with them on this project. He felt this site was appropriate for high density and also felt they could continue to develop this area in the spirit of Excelsior and Grand to create a rich public realm. He stated their research indicates that some people with a two-bedroom unit have only one car and they feel that one parking stall per bedroom is adequate. He City Council Meeting of October 21, 2013 (Item No. 3c) Page 10 Title: City Council Meeting Minutes of October 7, 2013 indicated they include handicapped accessible units in the project, adding there has been a lot of interest shown in this project, and they are excited about moving forward. It was moved by Councilmember Ross, seconded by Councilmember Santa, to adopt Resolution No. 13-151 Amending and Restating Resolution Nos. 08-057, 08-128, 09-040, 09-064, 10-093, 11-016, and 13-123 Relating to a Final Planned Unit Development for the West End Redevelopment Project Located at the Southwest Quadrant of Interstate 394 and Highway 100 (The West End Redevelopment Project). Councilmember Mavity requested that all of the documents are clear about whether the project includes a dog run or dog park and that the documents clearly define the dog run and that it is not accessible to the public. Councilmember Hallfin requested information about the lease for the Olive Garden site. Mr. Russ Krivor stated that Olive Garden has ten years left on its lease, and Olive Garden has recently exercised a five-year extension and will likely be there until 2023. He added Olive Garden has an additional five-year extension after that. Mayor Pro Tem Sanger stated her opposition to this project because she felt the development was too dense with the proposed density twice what is permitted in this district and the majority of units being very small units. She stated this project does not represent a housing option for people with children, there is no nearby park where kids can play, and there is no place to walk a dog. She stated the City has been getting more and more requests for rental apartments with too many small units and she questioned whether this was good for the overall community and was concerned the City would end up with high vacancy rates. Mr. Krivor acknowledged Mayor Pro Tem Sanger’s concerns and agreed a city should limit the number of rental projects. He stated The West End is a case study for cities across the country for creating urban design within a city and apartments of this scope are perfect for this location that is a haven for young professionals and empty nesters. The motion passed 5-1 (Mayor Pro Tem Sanger opposed; Mayor Jacobs absent). 8d. First Reading – Miscellaneous Zoning Ordinance Amendments Mr. Morrison presented the staff report and proposed changes to the zoning ordinance to clarify and update several sections of the City Code. He explained that the amendments to definitions are housekeeping amendments and noted that the Firearms Sales definition has been slightly modified to state “Firearms sales means a retail use that includes a facility where the primary use is the sale, lease, or purchase of firearms or ammunition” and indicated this definition requires any retailer that sells firearms to obtain a CUP. He stated another amendment allows the City to consider Comprehensive Plan amendments in conjunction with other land use applications rather than separately. Councilmember Mavity asked if these amendments address the unintentional irregularity in the Ordinance regarding front lot lines that Council discussed at its last meeting. Ms. McMonigal indicated the issue is more complicated than simply changing the front yard and will require that staff look at a number of the lots in the City to determine the City Council Meeting of October 21, 2013 (Item No. 3c) Page 11 Title: City Council Meeting Minutes of October 7, 2013 impacts before making an across the board change. She added staff tried to include that here but was unable to do so and will bring the issue back to Council at a later date. Councilmember Mavity requested that staff bring this before second reading if possible. Councilmember Santa stated that the language regarding Significant Tree seems vague and is not very specific related to aspen, cottonwood, or silver maple trees and requested that staff make this more specific. Mr. Morrison indicated the language used is an industry standard measurement and agreed to review this section with the City Forester to see if language could be added. It was moved by Councilmember Santa, seconded by Councilmember Spano, to approve First Reading of Ordinance Amending the St. Louis Park Ordinance Code Relating to Zoning by Amending Sections 36-4, 35, 74, 115, 142, 193, 223, 361, and 362 and to set Second Reading for October 21, 2013. Mayor Pro Tem Sanger requested information about outdoor seating allowed in the Business Park district and how close the seating would be to residential property. Mr. Morrison explained that outdoor seating would be limited to street side seating and not in a back yard so there would be some buffering provided to residential areas. Mayor Pro Tem Sanger requested that staff add buffering requirements or greater distance requirements prior to second reading. The motion passed 6-0 (Mayor Jacobs absent). 8e. Public Safety Software Agreement Mr. Pires presented the staff report and explained that the City’s Police and Fire Departments worked with PSC Alliance consultants to review four proposals that were received following an RFP process and staff recommends entering into an agreement with ZuercherTech LLC for use of its ledsSuite product offerings that includes Computer Aided Dispatch (CAD), records, mobiles, jail, and automated vehicle locator system. He advised that the acquisition of the software is $494,560 plus annual maintenance fees, starting at $74,284 per year and the replacement of the Police Department’s software has been budgeted in the capital improvement program and funds are available to support maintenance of the software. Ms. Dreier stated they have been working with Minnetonka on the new technology and the Police Department will have its CAD set up at Minnetonka and Minnetonka will have their CAD at St. Louis Park, adding that everything else is identical except the CAD. It was moved by Councilmember Ross, seconded by Councilmember Mavity, to enter into an Agreement with ZuercherTechnologies LLC in the amount of $494,560 plus annual maintenance fees starting at $74,284 per year for provision of software licensing and maintenance, hardware provision and maintenance, and several related services for use of ZuercherTech’s ledsSuite product offerings to the City of St. Louis Park’s Police and Fire Departments. The motion passed 6-0 (Mayor Jacobs absent). City Council Meeting of October 21, 2013 (Item No. 3c) Page 12 Title: City Council Meeting Minutes of October 7, 2013 9. Communications Councilmember Santa reminded residents of the Halloween Party at Westwood Hills Nature Center on Friday, October 18th, and Saturday, October 19th, from 6:30-9:00 p.m. She noted that tickets are required and there is still time to get those tickets. Councilmember Spano thanked everyone who attended and supported the fundraiser for St. Louis Park Public Schools Foundation and STEP and stated the event was a great success. 10. Adjournment The meeting adjourned at 10:30 p.m. ______________________________________ ______________________________________ Nancy Stroth, City Clerk Susan Sanger, Mayor Pro Tem Meeting: City Council Meeting Date: October 21, 2013 Consent Agenda Item: 4a EXECUTIVE SUMMARY TITLE: Second Reading of Ordinance Adopting 2014 Fees RECOMMENDED ACTION: Motion to Approve Second Reading and Adopt Ordinance establishing fees for 2014 as outlined in Appendix A of the City Code of Ordinances; and to approve the summary ordinance for publication. POLICY CONSIDERATION: Does the Council agree with the proposed revisions to the fee schedule to reflect fee adjustments for programs and services called for by ordinance? SUMMARY: Each year our fees are reviewed by departments prior to renewal and as part of our budget process. Some fees must be set and adjusted in accordance with our ordinance; other fees are allowed to be set administratively. All fees are reviewed each year based on comparison to other cities in the metro area, changes in regulations and to make sure our business costs are covered for such service. Sec. 1-19 of the St. Louis Park Ordinance Code states that fees called for within individual provisions of the Code are to be set by ordinance and listed as Appendix A of the Code. Fees must also be reviewed and reestablished annually. The Administrative Services Department has worked with individual departments to complete this review and their recommendations are included in the attached ordinance. On October 7, 2013, Council approved first reading of the fee schedule and set second reading for October 21. If approved, the fee increases will be effective January 1, 2014. Fees, rates and charges called for by resolution or set by a department are not required by law to be included in the Appendix A City Code fee schedule. Utility fees for 2014 water, sewer, storm water, and solid waste rates are approved by Resolution and scheduled for council consideration this evening. Staff will be presenting proposed 2014 liquor fees for approval by resolution at the November 18, 2013 City Council Meeting. FINANCIAL OR BUDGET CONSIDERATION: The proposed fee increases have been incorporated into the proposed 2014 budget. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Discussion Proposed Ordinance Summary Ordinance Prepared by: Nancy Stroth, City Clerk Reviewed by: Nancy Deno, Deputy City Manager/HR Director Approved by: Tom Harmening, City Manager City Council Meeting of October 21, 2013 (Consent Item No. 4a ) Page 2 Title: Second Reading of Ordinance Adopting 2014 Fees DISCUSSION BACKGROUND: Each Department Director has reviewed fees listed in Appendix A of the City Code. The Administrative Services, Fire, Police, Engineering, and Operations & Recreation Departments are recommending no increases in Appendix A fees for 2014. The Inspections and Community Development Departments have each proposed fee increases, additions, or removals that are the shown in Appendix A (attached). Unless otherwise noted, proposed fee increases reflect the increased administrative costs of providing services and were comparable to other cities. SUMMARY OF PROPOSED CHANGES: Assessing Department Deed recording transfer fees are a County function, therefore this section was removed. Community Development Department A new zoning temporary use permit fee of $50 for mobile use vehicles (food or medical) was established by Ordinance No. 2443-13 (effective July 13, 2013). Engineering Department With department restructuring, certain fee items previously under Public Works are now under Engineering. There are no proposed City Code Appendix A fee changes for 2014. Inspections Department Permit and license fees proposed by the Inspections Department were increased when appropriate to reflect inflationary costs and remain consistent with the “fee for service” program philosophy. The fees proposed to be increased for 2014 were 3% or less except for the Tree Maintenance license and Solid Waste license vehicle decals. The proposed decal fee for the Tree Maintenance license is $10, a $2.00 increase per decal. For the Solid Waste decal, the fee is proposed to be $25, a $5.00 increase per decal. A new fee of $750 for water access charge was established by Ordinance 2436-13 and Resolution 13-010 (effective Jan. 1, 2014). This new fee was added and is based on the additional future infrastructure needs projected, along with the estimated number of additional WAC units generated over the next 20 years. Operations & Recreation Department - With department restructuring, certain fee items previously under Public Works are now under Operations & Recreation. There are no proposed City Code Appendix A fee changes. City Council Meeting of October 21, 2013 (Consent Item No. 4a ) Page 3 Title: Second Reading of Ordinance Adopting 2014 Fees ORDINANCE NO. ____-13 ORDINANCE ADOPTING FEES FOR CALENDAR YEAR 2014 THE CITY COUNCIL OF ST. LOUIS PARK ORDAINS: Section 1. Fees called for within individual provisions of the City Code are hereby set by this ordinance for calendar year 2014. Section 2. The Fee Schedule as listed below shall be included as Appendix A of the City Code and shall replace those fees adopted October 15, 2012 by Ordinance No. 2422-12 for the calendar year 2013 which is hereby rescinded. ADMINISTRATIVE PENALTIES Chapter 4 – Animal Regulations $50 Chapter 6 – Buildings & Building Regulations Chapter 6, Article V – Property Maintenance Code $100 Chapter 8 – Business and Business Licenses $100 Chapter 12 – Environment $50 Chapter 12, Section 1 – Environment & Public Health Regulations Adopted by Reference $100 Chapter 12, Section 157 – Illicit Discharge and Connection $100 Chapter 12, Section 159 – Wetland Protection $100 Chapter 14 – Fire and Fire Prevention $50 Chapter 14, Section 75 – Open burning without permit $100 Chapter 20 – Parks and Recreation $50 Chapter 22 – Solid Waste Management $50 Chapter 22, Section 35b – Contagious Disease Refuse $200 Chapter 24 – Streets, Sidewalks & Public Places $50 Chapter 24, Section 24-43 – Household Trash & Recycling Containers blocking public way $25 Chapter 24, Section 50 – Public Property: Defacing or injuring $150 Chapter 24, Section 51 – Sweeping leaves into street prohibited $100 Chapter 24, Section 151 – Work in public right-of-way without a permit $100 Chapter 26 – Subdivision $100 Violation of a condition associated with a Subdivision approval. $750 Chapter 32 – Utilities $50 Chapter 36 – Zoning $50 Chapter 36, Section 37 – Conducting a Land Use not permitted in the zoning district $100 Violation of a condition associated with a Conditional Use Permit, Planned Unit Development, or Special Permit approval $750 Repeat Violations within 24 Months Double the amount of the fine imposed for the previous violation, up to a maximum of $2,000. For example, if there were four occurrences of a violation that carried a $50 fine, the fine for the fourth occurrence would be $400 (first: $50; second: $100; third: $200; fourth: $400). City Council Meeting of October 21, 2013 (Consent Item No. 4a ) Page 4 Title: Second Reading of Ordinance Adopting 2014 Fees Fines in addition to abatement and licensing inspections Fines listed above may be in addition to fees associated with abatement and licensing inspections. ASSESSING Record Deed Transfer with Hennepin County $120 + Recording cost CITY CLERK’S OFFICE Domestic Partnership Registration Application Fee $50 Amendment to Application Fee $25 Termination of Registration Fee $25 COMMUNITY DEVELOPMENT DEPARTMENT Comprehensive Plan Amendments $2,000 Conditional Use Permit $2,000 Major Amendment $2,000 Minor Amendment $1,000 Fence Permit Installation $15 Numbering of Buildings (New Addresses) $50 Official Map Amendment $500 Parking Lot Permit Installation/Reconstruction $75 Driveway Permit $25 Planned Unit Development Preliminary PUD $2,000 Final PUD $2,000 Prelim/Final PUD Combined $2,250 PUD - Major Amendment $2,000 PUD - Minor Amendment $1,000 Recording Filing Fee Single Family $50 Other Uses $120 Registration of Land Use $50 Sign Permit Erection of Temporary Sign $30 Erection of Real Estate, Construction Sign 40+ ft $30 Installation of Permanent Sign without footings $75 Installation of Permanent Sign with footings $100 Special Permits Major Amendment $2,000 Minor Amendment $1,000 Street, Alley, Utility Vacations $800 Subdivision Dedication Park Dedication (in lieu of land) Commercial/Industrial Properties 5% of current market value of the unimproved as determined by city assessor Multi-family Dwelling Units $1,500 per dwelling unit Single-family Dwelling Units $1,500 per dwelling unit Trails $225 per residential dwelling unit Subdivisions/Replats Preliminary Plat $800 plus $90 per lot City Council Meeting of October 21, 2013 (Consent Item No. 4a ) Page 5 Title: Second Reading of Ordinance Adopting 2014 Fees Final Plat $500 Combined Process and Replats $900 plus $90 per lot Exempt and Administrative Subdivisions $300 Temporary Use Carnival & Festival over 14 days $1,000 Mobile Use Vehicle Zoning Permit (Food or Medical) $50 Time Extension $150 Traffic Management Plan Administrative Fee $0.10 per sq ft of gross floor Tree Replacement Cash in lieu of replacement trees $115 per caliper inch Variances Commercial $500 Residential $300 Zoning Appeal $300 Zoning Letter $50 Zoning Map Amendments $2,000 Zoning Permit Accessory Structures, 120 ft or less $25 Zoning Text Amendments $2,000 ENGINEERING PUBLIC WORKS DEPARTMENT Installation/repair of Sidewalk, Curb Cut or Curb and Gutter Permit $10 per 10 linear feet Administrative Fee (all permits) $50 Work in Public Right-of-Way Permit Administrative Fee (all permits) $50 Hole in Roadway/Blvd (larger than 10" diameter) $50 per hole Trenching in Boulevard $200 per 100 linear feet (minimum $200) Trenching in Roadway $400 per 100 linear feet (minimum $400) FIRE DEPARTMENT Fireworks Display Permit Actual costs incurred Service Fees Service Fee for fully-equipped & staffed vehicles $500 per hour for a ladder truck $325 per hour for a full-size fire truck $255 per hour for a rescue unit Service Fee of a Chief Officer $100 per hour After Hours Inspections $65 per hour (minimum 2 hrs.) Tent Permit Tent over 200 sq. ft. $75.00 Canopy over 400 sq. ft. $75.00 INSPECTIONS DEPARTMENT Building Demolition Deposit 1 & 2 Family Residential & Accessory Structures $2,500 All Other Buildings $5,000 Building Demolition Permit 1 & 2 Family Residential & Accessory Structures $150 $160 All Other Buildings $220 $240 Building Moving Permit $500 Business Licenses Billboards $140 per billboard Commercial Entertainment $280 City Council Meeting of October 21, 2013 (Consent Item No. 4a ) Page 6 Title: Second Reading of Ordinance Adopting 2014 Fees Courtesy Bench $50 Dog Kennel $150 Environmental Emissions $310 Massage Therapy Establishment $330 Massage Therapy License $100 Therapists holding a Massage Therapy Establishment License $25 $30 Pawnbroker License Fee $2,000 Per Transaction Fee $2 Investigation Fee $1,000 Penalty $50 per day Sexually Oriented Business Investigation Fee (High Impact) $500 High Impact $4,500 Limited Impact $125 Tobacco Products & Related Device Sales $485 $500 Vehicle Parking Facilities Enclosed Parking $215 Parking Ramp $165 Certificate of Occupancy For each condominium unit completed after building occupancy $100 Change of Use (does not apply to 1 & 2 family dwellings) Up to 5,000 sq ft $300 5,001 to 25,000 sq ft $450 25,001 to 75,000 sq ft $670 75,001 to 100,000 sq ft $880 100,000 to 200,000 sq ft $1,100 above 200,000 sq ft $1,310 Temporary Certificate of Occupancy $55 Certificate of Property Maintenance Certificate of Property Maintenance Extension $55 Change in Ownership Condominium Unit $140 Duplex (2 Family dwellings) $300 Multi-Family (apartment) Buildings $250 per building +$12 per unit Single Family Dwellings $220 All Other Buildings: Up to 5,000 sq ft $300 5,001 to 25,000 sq ft $450 25,001 to 75,000 sq ft $670 75,001 to 100,000 sq ft $880 100,000 to 200,000 sq. ft $1,100 above 200,000 sq. ft $1,310 Temporary Certificate of Property Maintenance $70 Construction Permits (building, electrical, fire protection, mechanical, plumbing, pools, utilities) Building and Fire Protection Permits Valuation Up to $500 Base Fee $45 $500.01 to $2,000.00 Base Fee $45 + $2 for each additional (or fraction thereof) $100 over $500.01 $2,000.01 to $25,000.00 Base Fee $75 + $15 for each additional (or fraction thereof) City Council Meeting of October 21, 2013 (Consent Item No. 4a ) Page 7 Title: Second Reading of Ordinance Adopting 2014 Fees $1,000 over $2,000.01 $25,000.01 to $50,000.00 Base Fee $420 + $10 for each additional (or fraction thereof) $1,000 over $25,000.01 $50,000.01 to $100,000.00 Base Fee $670 + $7 for each additional (or fraction thereof) $1,000 over $50,000.01 $100,000.01 to $500,000.00 Base Fee $1,020 + $5.60 for each additional ( fraction thereof) $1,000 over $100.000.01 $500,000.01 to $1,000,000.00 Base Fee $3,260 + $4.75 for each additional (or fraction thereof) $1,000 over $500,000.01 $1,000,000.01 and up Base Fee $5,635 + $4.25 for each additional ( fraction thereof) $1,000 over $1,000,000.01 Construction Permits (cont.) Single Family Residential Exceptions: Reroofing – asphalt shingled, sloped roofs only House or House and Garage $140 Garage Only $70 Residing House or House and Garage $140 Garage Only $70 Electrical Permit Installation, Replacement, Repair $45 + 1.75% of job valuation Installation of traffic signals per location $150 Single family, one appliance $45 Erosion Control Permit Application and Review $150 ISTS Permit (sewage treatment system install or repair) $125 Mechanical Permit Installation, Replacement, Repair $45 + 1.75% of job valuation Single Family Exceptions: Replace furnace, boiler or furnace/AC $65 Install single fuel burning appliance with piping $65 Install, replace or repair single mechanical appliance $45 Plumbing Permit Installation, Replacement, Repair $45 + 1.75% of job valuation Single Family Exceptions: Repair/replace single plumbing fixture $45 Private Swimming Pool Permit Building permit fees apply Public Swimming Pool Permit Building permit fees apply Sewer & Water Permit (all underground private utilities) Installation, Replacement, Repair $45 + 1.75% of job valuation Single Family Exceptions: Replace/repair sewer or water service $75 Water Access Charge $750 Competency Exams Fees Mechanical per test $30 Renewal - 3 year Mechanical $30 Contractor Licenses Mechanical $100 City Council Meeting of October 21, 2013 (Consent Item No. 4a ) Page 8 Title: Second Reading of Ordinance Adopting 2014 Fees Solid Waste $200 Tree Maintenance $90 Dog Licenses 1 year $25 2 year $40 3 year $50 Potentially Dangerous Dog License – 1 year $100 Dangerous Dog License – 1 year $250 Interim License $15 Off-Leash Dog Area Permit (non-resident) $55 Penalty for no license $40 Inspections After Hours Inspections $65 per hour (minimum 2 hrs.) Installation of permanent sign w/footing inspection Based on valuation using building permit table Re-Inspection Fee (after correction notice issued and has not been corrected within 2 subsequent inspections) $130 Insurance Requirements A minimum of: Circus $1,000,000 General Liability Commercial Entertainment $1,000,000 General Liability Mechanical Contractors $1,000,000 General Liability Solid Waste $1,000,000 General Liability Tree Maintenance & Removal $1,000,000 General Liability Vehicle Parking Facility $1,000,000 General Liability ISTS Permit Sewage treatment system install or repair $125 License Fees - Other Investigation Fee $300 per establishment requiring a business license Late Fee 25% of license fee (minimum $50) License Reinstatement Fee $250 Transfer of License (new ownership) $75 Plan Review Building Permits 65% of Permit Fee Repetitive Building 25% of Permit Fee for Duplicate Structure Electrical Permits 35% of Permit Fee Mechanical Permits 35% of Permit Fee Plumbing Permits 35% of Permit Fee Sewer & Water Permits 35% of Permit Fee Single Family Interior Remodel Permits 35% of Permit Fee Rental Housing License Condominium/Townhouse/Cooperative $80 per unit Duplex both sides non-owner occupied $150 per duplex Housing Authority owned single family dwelling units $15 per unit Multiple Family Per Building $170 Per Unit $12 Single Family Unit $100 per dwelling unit Temporary Noise Permit $60 Temporary Use Permits Amusement Rides, Carnivals & Circuses $260 Commercial Film Production Application $80 $90 Petting Zoos $60 City Council Meeting of October 21, 2013 (Consent Item No. 4a ) Page 9 Title: Second Reading of Ordinance Adopting 2014 Fees Vehicle Decals Solid Waste $20 $25 Tree Maintenance & Removal $8 $10 POLICE DEPARTMENT Animals Animal Impound Initial impoundment $25 2nd offense w/in year $40 3rd offense w/in year $50 4th offense w/in year $75 Boarding Per Day $25 Dangerous Dog Annual Review Hearing $250 Potentially Dangerous Dog Annual Review Hearing $100 Criminal Background Investigation Volunteers & Employees $5 False Alarm First $0 Each subsequent in same year $100 Late payment fee 10% Solicitor/Peddler Registration $150 Lost ID Replacement Fee $25 Vehicle Forfeiture Administrative fee in certain vehicle forfeiture cases $250 OPERATIONS & RECREATION PUBLIC WORKS DEPARTMENT Permit to Exceed Vehicle Weight Limitations (MSC) $30 each Winter Parking Permit Caregiver parking $25 No off-street parking available No Charge Off-street parking available $125 Section 3. This ordinance shall take effect January 1, 2014. Public Hearing October 7, 2013 Second Reading October 21, 2013 Date of Publication October 25, 2013 Date Ordinance takes effect January 1, 2014 Reviewed for Administration: Adopted by the City Council October 21, 2013 City Manager Mayor Attest: Approved as to form and execution: City Clerk City Attorney City Council Meeting of October 21, 2013 (Consent Item No. 4a ) Page 10 Title: Second Reading of Ordinance Adopting 2014 Fees SUMMARY ORDINANCE NO. _____-13 AN ORDINANCE ADOPTING FEES CALLED FOR BY ORDINANCE FOR CALENDAR YEAR 2014 This ordinance sets 2014 fees as outlined in Appendix A of the City Code of Ordinances. The fee ordinance is modified to reflect the cost of providing services and is completed each year to determine what, if any, fees require adjustment. This ordinance shall take effect January 1, 2014. Adopted by the City Council October 21, 2013 Jeffrey W. Jacobs /s/ Mayor A copy of the full text of this ordinance is available for inspection with the City Clerk. Published in St. Louis Park Sailor: October 31, 2013 Meeting: City Council Meeting Date: October 21, 2013 Consent Agenda Item: 4b EXECUTIVE SUMMARY TITLE: Amendment to Liquor Licensed Premises for Applebee’s Neighborhood Grill & Bar RECOMMENDED ACTION: Motion to approve premises amendment to the on-sale intoxicating and Sunday sales liquor license for Apple Minnesota, LLC, dba Applebee’s Neighborhood Grill and Bar, relocating to 8312 State Highway 7 in St. Louis Park. POLICY CONSIDERATION: Does the Council wish to approve the premises amendment for the liquor license at Applebee’s Neighborhood Grill and Bar? SUMMARY: Applebee’s Neighborhood Grill and Bar, has made application to the City of St. Louis Park for a premises amendment to their on-sale intoxicating liquor license currently located at 8332 State Highway 7. Due to the redevelopment of the Knollwood Mall, the Applebee’s restaurant will be relocating to another premises location within the Mall (very close to their current location). The new location address will be 8312 State Highway 7, and the premises will consist of approximately 5,600 square feet with seating for 216 persons. Mr. Todd Michael Wetrosky will remain the on-site manager. City Ordinance Section 3-68 (a) requires: • No license may be transferred to another premises without the approval of the city council • Each liquor license shall be issued only for the exact rooms and square footage described in the application • A license is valid only in the compact and contiguous building or structure situated on the premises described in the license. If Council approves the premises amendment to Applebee’s liquor license, no liquor will actually be served in the new premises until all required compliance is met with the City Inspections Department and a Certificate of Occupancy has been issued for the new location. FINANCIAL OR BUDGET CONSIDERATION: Not applicable. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: None Prepared by: Kay Midura, Assistant – City Clerk’s Office Reviewed by: Nancy Stroth, City Clerk Approved by: Tom Harmening, City Manager Meeting: City Council Meeting Date: October 21, 2013 Consent Agenda Item: 4c EXECUTIVE SUMMARY TITLE: Resolution Confirming Continued Water Main and Sewer Backup Coverage RECOMMENDED ACTION: Motion to Adopt Resolution Confirming Continued Water Main and Sewer Backup Coverage. POLICY CONSIDERATION: Does the Council choose to continue to be covered for water main breaks and sewer backups through the League of Minnesota Cities? SUMMARY: On May 21, 2007, the Council adopted a resolution approving a Sanitary Sewer Backup Policy. The Policy also provided for no-fault insurance for sewer backups through the League of Minnesota Cities Insurance Trust (LMCIT). In 2010, the LMCIT automatically added water main break coverage to the policy because the City qualified for the no fault sewer backup coverage. In order to continue this coverage, the LMCIT is now requiring the Council to formally adopt a resolution to expand the no fault sewer backup coverage to include water main break coverage. Adopting the attached resolution will keep the same coverage the City currently has. FINANCIAL OR BUDGET CONSIDERATION: Continuation of this coverage will help protect the City’s assets against future claims. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Resolution Prepared by: Steven Heintz, Finance Supervisor Reviewed by: Brian Swanson, Controller Approved by: Nancy Deno, Deputy City Manager/HR Director City Council Meeting of October 21, 2013 (Item No. 4c) Page 2 Title: Resolution Confirming Continued Water Main and Sewer Backup Coverage RESOLUTION NO. 13-____ RESOLUTION ESTABLISHING LIMITED CLEAN UP AND PROPERTY DAMAGE PROTECTION FOR SEWER BACK-UPS AND WATER MAIN BREAKS FOR WATER AND SEWER CUSTOMERS WHEREAS, the Governmental Unit provides water and sanitary sewer services to property within its jurisdiction; and WHEREAS, water main breaks may cause water to enter into property causing damage; and WHEREAS, blockages or other conditions in the Governmental Unit’s sanitary sewer lines may cause the back-up of sewage into properties that are connected to those Governmental Unit’s sanitary lines; and WHEREAS, water main breaks and sewer back-ups pose a public health and safety concern; and WHEREAS, it is often difficult to determine the exact cause and responsibility for water main breaks and sanitary sewer back-ups, and WHEREAS, the governing body of the Governmental Unit desires to encourage the expeditious clean-up of properties that have encountered damage from water main breaks and sewer back-ups; and WHEREAS, the governing body of the Governmental Unit desires to minimize the potential of expensive lawsuits arising out of water main breaks and sanitary sewer back-up claims; and WHEREAS, the Governmental Unit is a member of the League of Minnesota Cities Insurance Trust (LMCIT); and WHEREAS, LMCIT has offered the Governmental Unit limited “no fault” sewer coverage and water main break coverage that will reimburse users of the water and sewer system for certain clean-up costs and property damage regardless of whether the Governmental Unit is at fault. NOW THEREFORE, BE IT RESOLVED, as follows: The Governmental Unit, as part of the contract for providing water and sewer services to the customers of the Governmental Unit, and in consideration of the payment of water and sewer bills, agrees to reimburse water and sanitary sewer customers for up to $40,000.of clean-up costs and property damages caused by a water main break or sanitary sewer back-up, regardless of whether the Governmental Unit is negligent or otherwise legally liable for damages, subject to the following conditions: I. Sanitary Sewer Back-Ups. For Sanitary sewer back-ups: A. The back-up must have resulted from a condition in the Governmental Unit’s sanitary sewer system or lines, and not from a condition in a private line. B. The back-up must not have been caused by catastrophic weather or other events for which Federal Emergency Management Assistance is available. City Council Meeting of October 21, 2013 (Item No. 4c) Page 3 Title: Resolution Confirming Continued Water Main and Sewer Backup Coverage C. The back-up must not have been caused by an interruption in electric power to the Governmental Unit’s sewer system or to any Governmental Unit lift station, which continues for more than 72 hours. D. The back-up must not have been caused by rainfall or precipitation that would constitute a 100-year storm as determined by the National Weather Service. E. Neither the Governmental Unit nor LMCIT will reimburse any costs which have been or are eligible to be covered under a property owner’s own homeowners’ or other property insurance, or which would be eligible to be reimbursed under a National Flood Insurance Protection (NFIP) policy, whether or not the property owner actually has NFIP Coverage. F. The maximum amount that the Governmental Unit or LMCIT will reimburse is $40,000. per building, per year. In this regard, a structure or group of structures served by a single connection to the Governmental Unit’s sewer system is considered a single building. II. Water Main Breaks. For water main breaks: A. LMCIT will pay for claims presented by the Governmental Unit for water main break damage to property of others which was not caused by the Governmental Unit’s negligence. B. Neither the Governmental Unit nor LMCIT will pay for damages or expenses for which the property owner has been or is eligible to be reimbursed by any homeowners’ or other property insurance. C. The maximum amount that the Governmental Unit or LMCIT will reimburse is $40,000. to any claimant, regardless of the number of occurrences or the number of properties affected. D. Neither the Governmental Unit nor LMCIT will pay more than $250,000 for water main break damages resulting from any single occurrence. All water main break damage which occurs during any period of 72 consecutive hours is deemed to result from a single occurrence. If the total water main break damage for all claimants in a single occurrence exceeds $250,000, the reimbursement to each claimant will be calculated as follows: 1. A preliminary reimbursement figure is established for each claimant, equal to the lesser of the claimant’s actual damages or $40,000. 2. The sum of the preliminary reimbursement figures for all claimants will be calculated. 3. Each claimant will be paid a percentage of his or her preliminary reimbursement figure, equal to the percentage calculated by dividing $250,000 by the sum of all claimants’ preliminary reimbursement figures. Reviewed for Administration: Adopted by the City Council October 21, 2013 City Manager Mayor Attest: City Clerk Meeting: City Council Meeting Date: October 21, 2013 Consent Agenda Item: 4d EXECUTIVE SUMMARY TITLE: Amend Contract No. 13-12 w/ Summit Envirosolutions, Inc. for 2013 Consultant Services RECOMMENDED ACTION: Motion to approve Amendment No. 3 in the amount of $73,500 to Contract 13-12, originally in the amount of $162,500, with Summit Envirosolutions, Inc. for consultant services related to the implementation of the Reilly Tar and Chemical Corporation Remedial Action Plan during 2013. POLICY CONSIDERATION: Does the City Council have any questions regarding the proposed contract amendment? SUMMARY: On February 6, 2012 the City entered into a contract, in the amount of $167,000, with Summit Envirosolutions, Inc. for consultant services related to the implementation of the Reilly Tar & Chemical Corporation (“Reilly”) Remedial Action Plan (RAP) during 2012. That contract was based on a mutually agreed upon work plan and projected expenditures (by task) to be performed. Due to extra work needed to satisfy Agency concerns, Amendment No. 1 was approved on November 30, 2012 increasing the 2012 amount from $167,000 to $214,000. On December 17, 2012 the City authorized Amendment No. 2 to Contract No. 13-12 for consultant services during 2013 up to a maximum of $162,500. As of October 4, Summit expenses totaled $170,650; an additional $65,350 in expenses is expected before year end. Staff is requesting this contract be amended to allow for an additional $73,500 in consultant services to be performed this year, for a revised 2013 contract total of $236,000. This increase is due to additional services, groundwater sampling, laboratory coordination, and project management. FINANCIAL OR BUDGET CONSIDERATION: The Water Utility Fund pays all Reilly expenses and will be utilized to pay for this additional work. Original Contract (Feb. 2012) $167,000 Amendment No. 1 (Nov. 2012) $47,000 Amendment No. 2 (Dec. 2012) $162,500 Amendment No. 3 (Oct. 2013) $73,500 Total $450,000 VISION CONSIDERATION: St. Louis Park is committed to being a leader in environmental stewardship. We will increase environmental consciousness and responsibility in all areas of city business. SUPPORTING DOCUMENTS: Discussion Revised Cost Estimate Contract Amendment Prepared by: Mark Hanson, Superintendent of Operations Reviewed by: Cindy Walsh, Director of Operations and Recreation Approved by: Nancy Deno, Deputy City Manager/HR Director City Council Meeting of October 21, 2013 (Item No. 4d) Page 2 Title: Amend Contract No. 13-12 w/ Summit Envirosolutions, Inc. for 2013 Consultant Services DISCUSSION BACKGROUND: Last year, under the direction of the City Manager, Staff made a concerted effort to push the Agencies toward updating the CD/RAP pollutant criteria with the end goal of the cessation of pumping in the upper groundwater aquifers. Unfortunately, this push has been met with significant resistance from the Agencies. In turn, the City Manager has enlisted the legal services of Lockridge, Grindal, Nauen to assist staff in developing a stronger technical argument. The resulting technical inquiries from the Agencies have driven up the annual monitoring costs. A brief summary of the tasks and additional services/costs are described below: Task 100 - Annual Report: This task is expected to be $14,845 over budget. Comments and requests from the Agencies (EPA and MPCA) related to the 2013 Annual Report have required significant additional services from Summit. This extra work was unforeseen but is necessary to remain in compliance with the CD-RAP governing the Reilly superfund site. Task 150 - Annual Progress Report: This task is generally on budget. Task 400 - Ground Water Monitoring: This task is expected to be $13,000 over budget. Agency comments on the 2013 Sampling Plan required collecting more samples than were originally planned. Task 480 -Sampling Plan and QAPP: This task is expected to be $6,000 over budget. Each year this budget item is intended to cover the cost to prepare the plans for the subsequent calendar year, due for submittal each October 31. More than the budgeted amount has been expensed to date responding to the Agencies’ comments on the 2013 plans. The 2014 plan is still in development. Task 600 - Lab Coordination and Audit: This task is expected to be $26,651 over budget. The original budget assumed the use of a local lab for analyzing 85 samples at $184 each. The Agencies did not approve of the local lab so samples are being sent to the previously approved lab in Denver. The total per sample cost at the Denver lab is approximately $445 plus shipping. Task 700 - RAP Renegotiation/Site Closure Activities: This task is expected to be $15,000 under budget. Subtask 1, Cessation Request Follow-up, has been delayed to 2014 due to the revised schedule associated with using Lockridge, Grindal, Nauen. Task 810 – Program Management and Miscellaneous: This task is expected to be $28,000 over budget. The scope of this task depends on the amount of communications with the Agencies and the number of “miscellaneous” items that arise during the course of the year. Despite our best intentions to hold down costs and match historical budgeted amounts, 2013 has brought significant changes including St. Louis Park staff, Agency staff, and support of the ongoing push to modify the CD-RAP. The attached spreadsheet provides detailed monthly charges by Task associated with the Summit Envirosolutions, Inc. contract along with original budget amounts and projected budget amounts needed to complete this year’s contract work. PRESENT CONSIDERATIONS: We have had a great working relationship with Summit Envirosolutions, Inc. and recommend continuing to work with them. NEXT STEPS: A 2014 contract with Summit Envirosolutions, Inc. will be brought to the Council in December. City Council Meeting of October 21, 2013 (Item No. 4d) Page 3 Title: Amend Contract No. 13-12 w/ Summit Envirosolutions, Inc. for 2013 Consultant Services Original Approximate Revised Task Description Estimated Cost Costs to Date Estimated Cost Task 100 - 2012 Annual Monitoring Report $14,000 $28,845 $28,845 Task 150 - 2012 Progress Report and GAC Plant Report $2,000 $2,250 $2,000 Task 400 - Groundwater Monitoring and Sample Shipment $33,000 $34,718 $46,000 Task 480 - 2014 Sampling Plan and QAPP $7,000 $10,282 $13,000 Task 500 - Five Year Review $0 $0 $0 Task 600 - Laboratory Coordination Subtask 1: Lab coordination $4,500 $4,500 Subtask 2: Data validation and review $12,000 $20,000 Subtask 3: Alpha/Test America subcontract $16,000 $38,830 Subtask 4: Pace subcontract $2,500 $4,325 Subtask 5: Laboratory audits $9,000 $3,000 Task 600 Total $44,000 $38,327 $70,655 Task 700 - Site Closure (Cessation Activities) Subtask 1: Cessation Request Follow-up $15,000 $0 Subtask 2: PCJ Gradient Control Assessment $17,500 $17,500 Subtask 2: CD-RAP modifications support $5,000 $5,000 Task 700 Total $37,500 $16,469 $22,500 Task 810 - Project Management and Miscellaneous $25,000 $39,759 $53,000 Total estimated costs $162,500 $170,650 $236,000 Revised Estimated Project Costs 2013 Reilly Superfund Site October 2013 City Council Meeting of October 21, 2013 (Item No. 4d) Page 4 Title: Amend Contract No. 13-12 w/ Summit Envirosolutions, Inc. for 2013 Consultant Services CITY OF ST. LOUIS PARK AMENDMENT NO. 3 to CONTRACT NO. 13-12 THIS AGREEMENT is made on October 21, 2013, by and between the CITY OF ST. LOUIS PARK, Minnesota, a Minnesota municipal corporation (hereinafter referred to as “City"), and SUMMIT ENVIROSOLUTIONS, INC., a Minnesota corporation (hereinafter referred to as "SUMMIT"). 1. BACKGROUND. The parties have previously entered into an agreement for consulting services dated February 6, 2012. Amendment No. 2 to this Agreement (December 17, 2012) authorizes Summit services in the amount of $162,500 for calendar year 2013. 2. CONTRACT AMOUNT. Subject to the modifications set forth herein, the Agreement is increased an additional $73,500 to a maximum contract amount of $236,000 for calendar year 2013. IN TESTIMONY WHEREOF, the patties hereto have caused this Agreement to be executed by their respective duly authorized officers. IN TESTIMONY WHEREOF, the parties hereto have caused this Agreement to be executed by their respective duly authorized officers. Reviewed for Administration Adopted by the City Council October 21, 2013 City Manager Mayor Attest: Summit Envirosolutions, Inc. By_________________________________ City Clerk Its__________________________________ By _________________________________ Its__________________________________ Meeting: City Council Meeting Date: October 21, 2013 Consent Agenda Item: 4e EXECUTIVE SUMMARY TITLE: Winter Trails Activity Permit with Three Rivers Park District (Plowing of Regional Park Trails) RECOMMENDED ACTION: Motion to Approve Contract with Three Rivers Park District to clear and remove snow from the LRT and Cedar Lake Extension Trails through the City of St. Louis Park for the 2013-2014 Winter Season. POLICY CONSIDERATION: Does the City Council wish to continue this contract relationship with Three Rivers Park District? SUMMARY: The Southwest LRT and the Cedar Lake Extension trails are owned and maintained by Three Rivers Park District. However, Three Rivers Park District does not clear or remove snow from their trails during the winter. They will allow cities to plow snow from their trails under the terms of a contract. City staff have cleared and removed snow from the regional trails since 2000. This service is appreciated by many of our residents who use the trails all year. As a part of the snow removal policy, staff recommends the City of St. Louis Park continue to clear the regional trails through our city since. Approving this contract would allow us to do so for the winter of 2013-2014. Clearing or removing snow from the LRT trail will be done in much the same manner and priority as previous years. The trails would be cleared as a part of the Operations and Recreation snow removal policy. Clearing the Cedar Lake Extension is a bit more difficult. There are some areas where the trail is 10 feet wide with only a 12-foot wide easement. If there are times when the City gets several inches of snow at one time, it may be difficult for maintenance staff to remove the snow since there is no room to store it and no way to access the trail to remove it. Staff will keep the City Manager and City Council informed if the snow accumulations are significant and maintenance staff are not able to remove the snow. The contract with Three Rivers Park District states that the City must repair any damage to the trail while plowing snow. Staff will take precautions to prevent damage in the snow removal process. FINANCIAL OR BUDGET CONSIDERATION: The resources necessary to undertake this activity are included in the operating budget. There are no additional expenses expected that are different from the previous years when we have plowed these trails. Our staff keep track of the hours that we plowed the regional trails. Three Rivers Park District did reimburse us for the snow season 2012-2013. We are hoping they will do the same for this upcoming season. VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged community. SUPPORTING DOCUMENTS: Winter Trails Activity Permit Prepared by: Stacy Voelker, Administrative Secretary Reviewed by: Cindy Walsh, Director of Operations and Recreation Approved by: Tom Harmening, City Manager City Council Meeting of October 21, 2013 (Item No. 4e) Title: Winter Trails Activity Permit w/ Three Rivers Park District Page 2 City Council Meeting of October 21, 2013 (Item No. 4e) Title: Winter Trails Activity Permit w/ Three Rivers Park District Page 3 City Council Meeting of October 21, 2013 (Item No. 4e) Title: Winter Trails Activity Permit w/ Three Rivers Park District Page 4 Meeting: City Council Meeting Date: October 21, 2013 Consent Agenda Item: 4f EXECUTIVE SUMMARY TITLE: Second Reading – Miscellaneous Zoning Ordinance Amendments RECOMMENDED ACTION: Motion to approve second reading and Adopt Ordinance amending Chapter 36 of the City Code pertaining to definitions; processing comprehensive plan amendments and planning applications concurrently; fence height in the front yard; front yard setbacks in commercial zoning districts; compact parking dimensions; and allowing outdoor seating with food and beverage service in the Business Park zoning district, and to approve the summary ordinance for publication. POLICY CONSIDERATION: Should the City make the proposed revisions to the zoning ordinance? SUMMARY: Staff is requesting several amendments to the Zoning Ordinance to clarify such items as definitions; processing comprehensive plan amendments and planning applications concurrently; fence height in the front yard; front yard setbacks in commercial zoning districts; compact parking dimensions; and allowing outdoor seating in the Business Park zoning district. First reading: At the First Reading, the Council asked that staff review two items: 1. Consider an alternative to using the term “diameter at breast height (DBH)” in the Significant Tree definition. Staff reviewed this request with Jim Vaughan, Environmental Coordinator, and he suggested replacing “DBH” with 4.5 feet from the ground, which is the equivalent of DBH. 2. Mitigating outdoor seating when adjacent to residential uses. Outdoor seating is not allowed in the rear yard or side yard when adjacent to residential. This provision protects residential uses by requiring the outdoor seating to be located between the business and the street, not between the business and the residence. Outdoor seating also has limited hours in the C-1 (7am to 10pm). In the C-2 District, outdoor seating is limited to the same hours when located within 500 feet of residential property. These regulations have successfully mitigated potential impacts to date; therefore staff does not recommend additional measures. Staff also corrected a condition in the Liquor Store approval in the C-2 District to remove the 1,000 foot minimum distance requirement from another liquor store. This condition was inadvertently included in the text. NEXT STEPS: If the second reading is approved, the ordinance will be published on October 31, 2013, and take effect on November 15, 2013. FINANCIAL OR BUDGET CONSIDERATION: Not applicable. VISION CONSIDERATION: Not Applicable SUPPORTING DOCUMENTS: Draft Ordinance Summary Ordinance for Publication Prepared by: Gary Morrison, Assistant Zoning Administrator Reviewed by: Sean Walther, Senior Planner Michele Schnitker, Housing Supervisor Approved by: Nancy Deno, Deputy City Manager/HR Director City Council Meeting of October 21, 2013 (Item No. 4f) Page 2 Title: Second Reading – Miscellaneous Zoning Ordinance Amendments ORDINANCE NO.____-13 AN ORDINANCE AMENDING THE ST. LOUIS PARK ORDINANCE CODE RELATING TO ZONING BY AMENDING SECTIONS 36-4, 35, 74, 115, 142, 193, 194, 223, 361, AND 362 THE CITY OF ST. LOUIS PARK DOES ORDAIN: Findings Sec. 1. The City Council has considered the advice and recommendation of the Planning Commission (Case No.13-35-ZA). Sec. 2. The St. Louis Park Ordinance Code, Sections 36-4, 35, 74, 115, 142, 193, 194, 223, 361, and 362, is hereby amended by deleting stricken language and adding underscored language. Section breaks are represented by ***. ARTICLE I. IN GENERAL *** Sec. 36-4. Definitions. *** Brewery means a facility that manufactures alcoholic and nonalcoholic malt liquor. This definition does not include breweries operated in conjunction with a restaurant as an accessory use. Taproom means a facility where on-sale of malt liquor produced by the brewer for consumption on the premises of, or adjacent to, the brewery location owned by the brewer at which the malt liquor is produced. Significant Tree - Any tree, with the exception of Salix (Willow), Boxelder, Siberian Elm and Black Locust, is considered to be significant under the landscaping section of the zoning ordinance if it is at least five caliper inches for deciduous trees and six caliper inches for conifers. Aspen, Cottonwood or Silver Maple are considered significant if they are at least 12 inches in diameter at 4.5 feet from the ground. means any mature tree as defined in the City of St. Louis Park’s Landscape Tree List. *** ARTICLE II. ADMINISTRATION AND ENFORCEMENT* *** Sec. 36-35. Amendments. *** (d) Procedure for comprehensive plan and amendments. *** City Council Meeting of October 21, 2013 (Item No. 4f) Page 3 Title: Second Reading – Miscellaneous Zoning Ordinance Amendments 7. If the requested application for a comprehensive plan amendment involves a land use or density change on a particular parcel of land, no and the request also includes an application for a conditional use permit, planned unit development, or variance related to that parcel shall all applications may be accepted for processing until action on the comprehensive plan amendment has been completed and handled concurrently. *** ARTICLE III. GENERAL PROVISIONS *** Sec. 36-74. Fences. *** (d) Height. The height shall be measured from the ground level to the top of the fence or wall section. In the case where a fence has variable heights or where the ground slopes, the height of the fence shall be the average height, but in no case shall the height of any one point exceed six inches above the maximum allowed by this section. Fence posts may exceed eight inches above the maximum allowed by this section. (1) A fence or all shall not exceed six feet in height if it is located in any side or rear yard. (2) A fence, wall or hedge shall not exceed 3 1/2 four feet in height if located in a front yard. *** ARTICLE IV. ZONING DISTRICTS DIVISION 1. GENERALLY Sec. 36-115. Land use by zoning district. TABLE 36-115B ZONING DISTRICTS TABLE OF BULK REGULATIONS Zoning Districts R-1 R-2 R-3 R-4 R-C C-1 C-2 O I-P I-G M-X Minimum lot width 1-2 story or 25 feet 75 60 60 60 80 -- -- 100 75 50 -- 3-story or 35 feet 75 60 60 60 80 -- -- 100 100 75 -- 4-story or 48 feet N/A N/A N/A 60 80 N/A -- 100 100 75 -- 5-6 story or 75 feet N/A N/A N/A 60 80 N/A -- 100 150 100 -- Minimum lot area 1-2 story or 25 feet 9,000 7,200 7,200 8,000 15,000 -- -- 15,000 15,000 5,000 -- 3-story or 35 feet 9,000 7,200 7,200 8,000 15,000 -- -- 15,000 18,000 7,500 -- 4-story or 48 feet N/A N/A N/A 8,000 15,000 N/A -- 15,000 18,000 7,500 -- 5-6 story or 75 feet N/A N/A N/A 8,000 15,000 N/A -- 15,000 22,500 10,000 -- Maximum density 4.8 6 10.9 30* 50* N/A N/A N/A N/A N/A 50* Maximum height 30 30 35 40* 75* 35 75 240 75 75 * City Council Meeting of October 21, 2013 (Item No. 4f) Page 4 Title: Second Reading – Miscellaneous Zoning Ordinance Amendments Floor area ratio (FAR) 0.3 0.3 0.4 0.7 1.2 1.2 2.0 1.5 0.5 1.0 1.5* Ground floor area ratio (GFAR) 0.3 0.3 0.25 0.25 0.25 -- -- -- -- -- -- Minimum yard widths Front 30* 25* 25* 30* 30* 5* 5* 20* 50* 20 -- Side 1 1-2 story or 25 feet 6 5 6 15 15 0* 0* 15 20 12 -- 3-story or 35 feet 6 5 6 15 15 0* 0* 15 25 12 -- 4-story or 48 feet N/A N/A N/A 15+ 15+ N/A 15* 15+ 30 12 -- 5-6 story or 75 feet N/A N/A N/A 15+ 15+ N/A 15* 15+ 35 12 -- Side 2 1-2 story or 25 feet 9* 7* 9* 1/2 1/2 0* 0* 1/2 20 0 -- 3-story or 35 feet 9* 7* 9* 1/2 1/2 0* 0* 1/2 25 0 -- 4-story or 48 feet N/A N/A N/A 1/2 1/2 N/A 15 1/2 30 0 -- 5-6 story or 75 feet N/A N/A N/A 1/2 1/2 N/A 15 1/2 35 12 -- Side abutting street 15 15* 15* 15 15 15 15 15 25 15 -- Rear 1-2 story or 25 feet 25 25 25 25* 25* 10* 0* 15 20 10 -- 3-story or 35 feet 25 25 25 25* 25* 10* 0* 15 20 10 -- 4-story or 48 feet N/A N/A N/A 25* 25* N/A 1/2 1/2 40 20 -- 5-6 story or 75 feet N/A N/A N/A 25* 25* N/A 1/2 1/2 40 20 -- 1/2 = one-half building height. + = plus one-half building height. *Certain conditions cause these figures to vary *** DIVISION 2. LAND USE DESCRIPTIONS AND CHARACTERISTICS *** Sec 36-142. Descriptions. *** (d) Commercial uses. *** (7) Brewery means a facility that manufactures alcoholic and nonalcoholic malt liquor. This definition does not include breweries operated in conjunction with a restaurant as an accessory use. (78) Business/trade school/college means a training establishment or institution serving adults and sometimes high school age persons which provides training and/or education toward a skill, license or degree. (Ord. No. 2358-08, 8-14-08) (89) Convention and exhibition center means a facility providing large and small meeting rooms for the assembly of persons and the display of products and information. It may include banquet kitchens and facilities. Characteristics include heavy parking and loading area requirements and large scale buildings. City Council Meeting of October 21, 2013 (Item No. 4f) Page 5 Title: Second Reading – Miscellaneous Zoning Ordinance Amendments (910) Currency exchange means any business or person except a bank, trust company, savings bank, savings and loan association, credit union, or industrial loan and thrift company that is engaged in the business of cashing checks, drafts, money orders, or traveler’s checks for a fee. (Ord. No. 2349-08, 02-22-08) (101) Dry cleaning, laundering with route pickup and delivery, means a facility where clothing, diapers or other fabrics are cleaned by dry cleaning or laundering processes. Materials to be cleaned may be brought to the site either by pickup and delivery trucks operated as part of the business or by customers who drop off and pick up their own materials to be cleaned. The use may include the storage of delivery vehicles on the site. (12) Firearms sales means a retail use that includes the sale, lease, or purchase of firearms or ammunition. (113) Food service means the on-site sale of food and beverages which are prepared and served in individual portions in a ready to consume state for consumption either on-site or off- site, including seating for not more than ten persons. Characteristics may include truck and vehicle traffic, cooking odors and refuse. The preferred location is on major thoroughfares with no access to local residential streets. This use is often found in conjunction with motor fuel stations and grocery stores. (124) Home occupation means an occupation, profession, or activity which provides gainful employment to a resident of a dwelling unit which is clearly an incidental and subordinate use to the residential use and which does not alter the exterior of the property or affect the residential character of the neighborhood. Auto body/painting, motor vehicle sales, motor vehicle service and repair, retail sales, massage, medical/dental office, animal handling, beauty shop and barbershop, warehouse/storage and manufacturing/processing do not qualify as home occupations. (135) Hotel means a lodging facility operated under the auspices of a national or international hostel organization which has dormitory rooms available for rent by members. The facility has common cooking and eating facilities and may have common restroom facilities. The duration of stay is typically short and the facility has a resident manager. (146) Hotel/motel means facilities which provide overnight lodging in individual rooms or suites of rooms, each having a private bathroom, which are rented by day or week. These facilities may include in-room or in-suite kitchens and recreational facilities for use by lodgers. Restaurants, banquet rooms, arcades, fitness centers and other facilities available to nonlodgers are not considered accessory uses. (157) In-vehicle sales or service means sales or service to persons in vehicles. It may include drive-in, drive-up and drive-through facilities, but does not include motor fuel stations. Characteristics include high traffic volumes during the typical peak hour traffic period. (18) Liquor store means a facility principally for the retail sale of pre-packaged alcoholic beverages for off-premise consumption. (169) Medical and dental laboratories mean facilities in which individually produced and made to order medical and dental prosthetics are crafted for the specific needs of specific City Council Meeting of October 21, 2013 (Item No. 4f) Page 6 Title: Second Reading – Miscellaneous Zoning Ordinance Amendments individuals. Characteristics may include hours of operation of 7:00 a.m. to 6:00 p.m.; daily deliveries to and from the facilities by car, van or light truck; minimal heavy truck traffic; no use of outside storage and occasional visitation of facilities by customers needing specialized attention as to the make-up and fit of their specific prosthesis. (1720) Motor fuel station means a facility which supplies and dispenses at retail motor fuels directly into a motor vehicle; it also includes the sale of lubricants, batteries, tires and motor vehicle accessories. Motor fuels may be self-serve or dispensed by an attendant. Light maintenance activities to vehicles including engine tune-ups, lubrication, repairs, and carburetor cleaning may also be conducted. Characteristics include outdoor activity, high traffic generation and extended hours of operation. This use excludes heavy automobile repair including, but not limited to, engine overhauls, automobile painting, and bodywork. (1821) Motor vehicle sales means display, sale, and rental of automobiles, trucks and recreational vehicles from an indoor showroom facility and may include an outdoor sales lot; motor vehicle service and repair and autobody/painting often occur in conjunction with this use. Characteristics may include outdoor activity, banners and lights for promotion and advertising, outdoor sound systems, truck deliveries, night and weekend operating hours, and test driving on nearby streets. (Ord. No. 2248-03, 8-18-03) (1922) Motor vehicles service and repair means repair, lubrication, washing, detailing, equipment installation, engine overhauls, and other similar uses involving automobiles, trucks and recreational vehicles. Characteristics may include the storage of vehicles, truck traffic, night and weekend operating hours; motor fuel stations and autobody/painting are excluded. (203) Office means a facility in which the handling of information or the performing of administrative services is conducted. It includes services provided to persons both on-site and off-site on a walk in or appointment basis such as counseling or indirect or nonpersonal service such as real estate, travel agencies, financial agencies, insurance offices and professional offices. This description excludes hospitals or other medical facilities; except it may include up to a maximum of ten percent of the gross floor area in medical or dental offices. Characteristics include high peak period traffic generation and 8:00 a.m. to 5:00 p.m. hours of operation. (214) Outdoor sales means the display and sale or rental of merchandise or equipment outside of an enclosed building. It may include boat sales, canoe sales, nursery sales; but it excludes the sale of motor vehicles. (225) Pawnshop means a facility where money is loaned based on the value of goods deposited at the facility by the borrower of the money, which goods are held by the lender of the money occupying the facility as collateral for the loan. Items held by the lender which are not redeemed by a borrower may be put up for sale at the facility to the general public. The term pawnshop includes a facility where all or any part of the pawnshop activities are conducted. (Ord. No. 2349-08, 2-22-08) (236) Payday loan agency means any business that has as its primary activity the providing of short-term loans for the borrower’s own personal, family, or household purpose which are usually for a period of forty-five (45) days or less. Payday loan agencies do not include banks. (Ord. No. 2349-08, 2-22-08) (247) Places of Assembly are facilities designed to accommodate larger groups of people having shared goals, desires or interests that are not customarily business related. Social, City Council Meeting of October 21, 2013 (Item No. 4f) Page 7 Title: Second Reading – Miscellaneous Zoning Ordinance Amendments educational, recreational, religious, and dining activities may be included. Characteristics may include large group meetings or activities with peak parking demands and noise. If the floor area devoted to food or beverage sales exceeds 50% of the total gross floor area, the facility will be classified as a restaurant. (Ord. No. 2311-06, 1-18-06) (258) Post office customer service means the retail/customer service portion of the post office function that includes customer drop off of packages and mail; sale to the public of stamps, money orders, insurance, envelopes and packaging materials, and other mail services; and post office boxes. Characteristics include hours similar to offices and Saturday mornings, high volumes of automobile traffic and some truck traffic. Mail sorting for mail route delivery and distribution are not part of this land use. (269) Printing process/supply means a facility in which retail-oriented graphic and photographic reproductive services are conducted. This does not include industrial operations where printing is of a commercial nature. (2730) Private entertainment (indoor) means entertainment services provided entirely within an enclosed building. It includes theaters, health or fitness centers, bowling alleys, arcades, roller rinks, and pool halls. Characteristics may include late operating hours, outdoor lighting, noise, and traffic. (2831) Restaurant means an establishment whose principal business is the sale of food and beverages which are prepared and served in individual portions in a ready-to-consume state for consumption on site. This use is often found in conjunction with bars, hotels and food service. It is preferably located on major thoroughfares with no access to residential streets. Characteristics include late hours of operation, refuse, high car and truck traffic generation, and cooking odors. A food service or deli is not considered to be a restaurant if seating is provided for ten or fewer persons. (2932) Retail means a facility where merchandise or equipment is displayed and rented or sold and where delivery of merchandise or equipment to the ultimate consumer is made. This use includes limited production, repair or processing as an accessory use. Hours of operation generally begin after the a.m. peak traffic period and extend to time ranges from 5:00 p.m. to 10:00 p.m.; although some convenience stores and grocery stores are open 24 hours per day. Characteristics generally include high parking demand and high off-peak traffic generation; generally prefers high visibility and access to major thoroughfares. This use includes but is not limited to camera shops, clothing stores, department stores, grocery stores, discount stores, jewelry stores, delicatessens, retail bakeries, toy stores; but excludes restaurants, bars, pawn shops, motor vehicle sales, motor fuel stations, and large item retail. (29.133) Retail, large item means a facility where large item merchandise or equipment is displayed and rented or sold and where delivery of merchandise or equipment to the ultimate customer is made. Characteristics generally include hours of operation between 9:00 a.m. and 9:00 p.m. weekdays and weekends. The parking demand per square foot of building area is normally less than the demand for general retail. This use includes but is not limited to, furniture stores, carpet stores, large appliance stores; but excludes motor vehicle sales, pawnshops, and retail. (304) Service means on-site service provided directly to an individual. This use includes barbershops, beauty shops, therapeutic massage, nail salon, laundromats, shoe repair shops, and City Council Meeting of October 21, 2013 (Item No. 4f) Page 8 Title: Second Reading – Miscellaneous Zoning Ordinance Amendments dry cleaners where articles to be cleaned are picked up and delivered by the patron. This use excludes pawnshops. (Ord. No. 2358-08, 8-14-08) (315) Sexually-oriented business means any limited impact sexually-oriented business or any high impact sexually-oriented business. *** (326) Shopping center means a group of commercial uses planned, owned and managed as a unit that has common parking facilities. Shopping centers may include more than one building and more than one contiguous property and owner if approved under a single conditional use permit or planned unit development. (Ord. No. 2248-03, 8-18-03) (337) Studio means a facility where the practice or study of the visual and audio arts occurs. This use may include painting, sculpting, photography, recording, radio and television studios. This use also includes dance studios and studios for the martial arts. This use does not include large industrial photography or printing processes. (38) Taproom means a facility where on-sale of malt liquor produced by the brewer for consumption on the premises of, or adjacent to, the brewery location owned by the brewer at which the malt liquor is produced. *** DIVISION 5. COMMERCIAL DISTRICT REGULATIONS* *** Sec. 36-193. C-1 neighborhood commercial district. *** (e) Accessory uses. *** (5) Outdoor seating and service of food and beverages is permitted as an accessory use to a restaurant if with the following conditions: a. The use shall not be located in the interior side or back yard if it is adjacent to a parcel that is occupied by a residential dwelling. This provision will not apply if the first floor of the building located on the adjacent parcel is not occupied by a residential dwelling or if a residential dwelling is located above the restaurant principal use. *** d. Additional parking will not be required if the outdoor seating area does not exceed 500 square feet or ten percent of the gross floor area of the restaurant principal use, whichever is less. Parking will be required at the same rate as the principal use for that portion of outdoor seating area in excess of 500 square feet or ten percent of the gross building area, whichever is less. (f) Dimensional standards/densities. (4) The front yard shall be a minimum of five feet. unless a greater depth is required to meet screening requirements. If the average depth of at least two existing front yards, for buildings within 150 feet along the same block front of the lot in question, are less or greater than 20 feet, City Council Meeting of October 21, 2013 (Item No. 4f) Page 9 Title: Second Reading – Miscellaneous Zoning Ordinance Amendments in that case the required front yards shall be the average depth of such existing front yards, but the depth of a front yard shall not be less than five feet nor be required to exceed 50 feet. *** Sec. 36-194. C-2 neighborhood commercial district. *** (c) Uses permitted with conditions. *** (23) High impact sexually-oriented business. *** b. No person shall operate a high impact sexually-oriented business on property, any part of which is within the area circumscribed by a circle which has a radius of 1,000 feet from another high impact sexually-oriented business, pawnshop, currency exchange, payday loan agency, firearms sales, or liquor store. (d) Uses permitted by conditional use permit. *** (16) Pawnshops. The conditions are as follows: a. The lot must be at least 1,000 feet from the property line of a site containing another pawnshop, currency exchange, payday loan agency, gun shop firearms sales, liquor store or sexually-oriented business. In the case of a shopping center of multi-use building, the distance shall be measured from the portion of the center or building occupied by the pawnshop. *** (19) Liquor stores. The lot must be at least 1,000 feet from the property line of a site containing a pawnshop, currency exchange, payday loan agency, firearms sales or sexually- oriented business. In the case of a shopping center of multi-use building, the distance shall be measured from the portion of the center or building occupied by the liquor store. *** (f) Accessory uses. *** (7) Outdoor seating and service of food and beverages is permitted as an accessory use to a restaurant if: a. The use shall not be located in the interior side or back yard if it is adjacent to a parcel that is occupied by a residential dwelling. This provision will not apply if the first floor of the building located on the adjacent parcel is not occupied by a residential dwelling or if a residential dwelling is located above the restaurant principal use. *** d. Additional parking will not be required if the outdoor seating area does not exceed 500 square feet or ten percent of the gross floor area of the restaurant principal use, whichever is less. Parking will be required at the same rate as the principal use for that portion of outdoor seating area in excess of 500 square feet or ten percent of the gross building area, whichever is less. City Council Meeting of October 21, 2013 (Item No. 4f) Page 10 Title: Second Reading – Miscellaneous Zoning Ordinance Amendments *** (g) Dimensional standards/densities. *** (4) The front yard shall be a minimum of five feet. unless a greater depth is required to meet screening requirements. If the average depth of at least two existing front yards, for buildings within 150 feet along the same block front of the lot in question, are less or greater than 20 feet, in that case the required front yards shall be the average depth of such existing front yards, but the depth of a front yard shall not be less than five feet nor be required to exceed 50 feet. *** DIVISION 6. OFFICE DISTRICT REGULATIONS* *** Sec. 36-223. O office district. *** (f) Accessory uses. *** (5) Outdoor seating and service of food and beverages is permitted as an accessory use to a restaurant if: a. The use is separated from any adjacent residential use by a building wall or six foot fence. This provision will not apply if the residential use is located on an upper story above a restaurant the principal use. *** d. Additional parking will not be required if the outdoor seating area does not exceed 500 square feet or ten percent of the gross floor area of the restaurant principal use, whichever is less. Parking will be required at the same rate as the principal use for that portion of outdoor seating area in excess of 500 square feet or ten percent of the gross building area, whichever is less. *** DIVISION 7. BUSINESS PARK DISTRICT REGULATIONS* *** Sec. 36-233. BP business park district. *** (f) Accessory uses. *** (4) Outdoor seating and service of food and beverages is permitted as an accessory use if with the following conditions: a. The use must be separated from any adjacent residential use by a building wall or six foot fence. This provision will not apply if the residential use is located on an upper story above the principal use. City Council Meeting of October 21, 2013 (Item No. 4f) Page 11 Title: Second Reading – Miscellaneous Zoning Ordinance Amendments b. No speakers or other electronic devices which emit sound are permitted if the use is located within 500 feet of a residential use. c. The hours of operation shall be limited to 7:00 a.m. to 10:00 p.m. if the use is located within 500 feet of a residential use. d. Additional parking will not be required if the outdoor seating area does not exceed 500 square feet or ten percent of the gross floor area of the principal use, whichever is less. Parking will be required at the same rate as the principal use for that portion of outdoor seating area in excess of 500 square feet or ten percent of the gross building area, whichever is less. (45) Parking ramps, subject to the conditions for parking ramps found in Section 36-233 (d)(6). (56) Parking lots. (67) Post Office Customer Service. (78) Showroom. (89) Warehouse / Storage. *** ARTICLE V. SPECIAL PROVISIONS Sec. 36-361. Off-street parking areas, paved areas, and loading spaces. *** (k) Design Requirements *** PARKING LOT DIMENSIONS Table 36-361 (b) Stall Angle (degrees) Curb Length (feet) Vehicle Projection (feet) Aisle Width (feet) Total Width (feet) 45 Standard Compact 12.0 11.5 18.5 17.0 13.0* 50.0 60 Standard Compact 10.0 9.5 20.0 18.0 15.0* 55.0 75 Standard Compact 9.0 8.5 20.5 17.5 18.0* 59.0 90 Standard Compact 8.5 8.0 18.0 16.0 25.0 61.0** Parallel Standard Compact 23.0 21.0 8.5 8.0 22.0 38.0 *** Sec. 36-362. Sign regulations. *** City Council Meeting of October 21, 2013 (Item No. 4f) Page 12 Title: Second Reading – Miscellaneous Zoning Ordinance Amendments (f) General provisions. *** (2) Required yards. Sign shall maintain a 10 foot minimum yard to property line unless exempted below: a. In the C-1, and C-2, BP, and M-X districts the required yard for any sign less than 200 square feet in sign area shall be 5 feet. *** TABLE 36-362A SIGN AREA AND HEIGHT *** I-P / BP 0 – 20,000 25 100 75 80 80 20,000 – 50,000 25 200 100 80 80 Over 50,000 – 100,000 25 250 150 80 80 Over 100,000 25 350 300 80 80 *** (g) Adjustments to table 36-362A. *** (4) In the C-1, C-2, O, BP, I-G and I-P districts, the total area of all wall signs on a building which meets the following outlined conditions shall not be included in calculating the aggregate sign area on a lot: Sec. 3. The contents of Planning Case File 13-35-ZA are hereby entered into and made part of the public hearing record and the record of decision for this case. Sec. 4. This Ordinance shall take effect fifteen days after its publication. Public Hearing September 18, 2013 First Reading October 7, 2013 Second Reading October 21, 2013 Date of Publication October 31, 2013 Date Ordinance takes effect November 15, 2013 Reviewed for Administration Adopted by the City Council City Manager Mayor Attest: Approved as to Form and Execution: City Clerk City Attorney City Council Meeting of October 21, 2013 (Item No. 4f) Page 13 Title: Second Reading – Miscellaneous Zoning Ordinance Amendments SUMMARY ORDINANCE NO.____ -13 AN ORDINANCE AMENDING MISCELLANEOUS ZONING ORDINANCE AMENDMENTS This ordinance states that several amendments will be made to clarify such items as definitions; processing comprehensive plan amendments and planning applications concurrently; fence height in the front yard; front yard setbacks in commercial zoning districts; compact parking dimensions; and allowing outdoor seating with food and beverage service in the Business Park zoning district. This ordinance shall take effect 15 days after publication. Adopted by the City Council October 21, 2013 Jeffrey W. Jacobs /s/ Mayor A copy of the full text of this ordinance is available for inspection with the City Clerk. Published in St. Louis Park Sailor: October 31, 2013 Meeting: City Council Meeting Date: October 21, 2013 Consent Agenda Item: 4g EXECUTIVE SUMMARY TITLE: Wooddale Flats – Second Reading of Ordinance to Rezone Property RECOMMENDED ACTION: Motion to Approve Second Reading and Adopt Ordinance amending the Official Zoning Map to change the zoning of 3998 Wooddale Avenue and 4017 Utica Avenue from R-2 Single-Family Residence to R-4 Multiple-Family Residence, and approve the summary ordinance contained in the agenda materials for publication. POLICY CONSIDERATION: Is the rezoning consistent with the Comprehensive Plan? SUMMARY: The subject property is the site of the former Most Holy Trinity Church and School. The proposed development includes six new condominium buildings with a total of 33 units. The existing church/school building, playground and two single-family homes would be razed. The project includes five three-story buildings and one two-story building. The proposed site plan provides sidewalk connections through and around the site and includes areas for storm water management, outdoor recreation, and landscaping. The development provides on-site parking for residents in garages and in 52 surface stalls along a private driveway behind the six buildings. The overall net density of the development would be 15 units per acre. The rezoning would make the property consistent with the comprehensive plan and the proposed use of the property. The City Council approved the first reading of the ordinance on October 7, 2013. A supermajority of the City Council (five affirmative votes) is required to adopt the ordinance FINANCIAL OR BUDGET CONSIDERATION: Not applicable. VISION CONSIDERATION: St. Louis Park is committed to providing a well-maintained and diverse housing stock. SUPPORTING DOCUMENTS: Proposed Ordinance Summary Ordinance for Publication Zoning Illustrations Prepared by: Ryan Kelley, Associate Planner Reviewed by: Meg McMonigal, Planning and Zoning Supervisor Approved by: Tom Harmening, City Manager City Council Meeting of October 21, 2013 (Item No. 4g) Page 2 Title: Wooddale Flats – Second Reading of Ordinance to Rezone Property ORDINANCE NO.____-13 AN ORDINANCE AMENDING THE ST. LOUIS PARK ORDINANCE CODE CHANGING BOUNDARIES OF ZONING DISTRICTS FROM R-2 TO R-4 3998 WOODDALE AVENUE SOUTH 4017 UTICA AVENUE SOUTH THE CITY OF ST. LOUIS PARK DOES ORDAIN: Section 1. The City Council has considered the advice and recommendation of the Planning Commission (Case No. 13-32-Z). Section 2. The St. Louis Park Zoning Ordinance adopted December 28, 1959, Ordinance No. 730; amended December 31, 1992, Ordinance No. 1902-93, amended December 17, 2001, Ordinance No. 2216-01, as heretofore amended, is hereby further amended by changing the zoning district boundaries by reclassifying the following described lands from their existing land use district classification to the new land use district classification as indicated for the tract as hereinafter set forth, to wit: (Area to be platted as Lot 1, Block 1, Wooddale Flats) Those parts of the following described property: Parcel 1: Lots 1 to 4 inclusive, Lots 37 and 38, Lot 36, except the South 10 feet thereof, all in Block 2, Browndale, according to the recorded plat thereof, and situate in Hennepin County, Minnesota. (Abstract Property) Parcel 2: That part of the Southwest Quarter of the Northwest Quarter of Section 7, Township 28 North, Range 24 West of the Fourth Principal Meridian described as follows: Commencing at a point 399.96 feet East of the Southwest corner of the Northwest Quarter of the Northwest Quarter of section in center of cross road extending from Excelsior Avenue in Southeasterly direction through said section; thence South 34 degrees 12 minutes East 279.62 feet along center line of cross road to point of beginning of tract to be described; thence continuing along last described line 300 feet; thence South 67 degrees West 191 feet; thence North 34 degrees 12 minutes West on a line parallel with said center line of cross road to a point drawn Southwesterly from the actual point of beginning and a right angle to the center line of said cross road; thence Northeasterly along said right angle line to the actual point of beginning, according to the United States Government Survey thereof and situate in Hennepin County, Minnesota. (Torrens Property, Certificate No. 84516) City Council Meeting of October 21, 2013 (Item No. 4g) Page 3 Title: Wooddale Flats – Second Reading of Ordinance to Rezone Property And That portion of the vacated alley in Block 2, “Browndale,” which lies North of the easterly extension of the North line of Lot 34, Block 2, “Browndale,” and which lies westerly of a line extending from a point 7.00 feet easterly from the Southeast corner of Lot 33 in said Block 2, as measured along the easterly extension of the South line of said Lot 33 and passing through a point equidistant from the Northeast corner of said Lot 34 and the Northwest corner of Lot 1 in said Block 2, Hennepin County, Minnesota. (Abstract property) from R-2 Single Family Residential to R-4 Multiple Family Residential. Section 3. The contents of Planning Case File 13-32-Z are hereby entered into and made part of the public hearing record and the record of decision for this case. Section 4. This ordinance shall take effect fifteen days after its publication. First Reading October 7, 2013 Second Reading October 21, 2013 Date of Publication October 31, 2013 Date Ordinance takes effect November 15, 2013 Reviewed for Administration Adopted by the City Council October 21, 2013 City Manager Mayor Attest: Approved as to Form and Execution: City Clerk City Attorney City Council Meeting of October 21, 2013 (Item No. 4g) Page 4 Title: Wooddale Flats – Second Reading of Ordinance to Rezone Property SUMMARY ORDINANCE NO.____-13 AN ORDINANCE CHANGING BOUNDARIES OF ZONING DISTRICTS This ordinance states that zoning districts for 3998 Wooddale Avenue South and 4017 Utica Avenue South will be changed from R-2 Single Family Residential to R-4 Multiple Family Residential. This ordinance shall take effect 15 days after publication. Adopted by the City Council October 21, 2013 Jeffrey W. Jacobs /s/ Mayor A copy of the full text of this ordinance is available for inspection with the City Clerk. Published in St. Louis Park Sailor: October 31, 2013 Wooddale Flats: Zoning District - Existing0 125 250 375 50062.5 Feet Excelsi or Bl v d Wo o d d a l e A v e Utica AveHwy 10040th St Toledo Ave41st St Quentin AveMiracle Mile Shopping Center Ü Legend Zoning District POS - Parks & Open Space R1 - Single Family Residential R2 - Single Family Residential R3 - Two-Family Residential R4 - Multiple-Family Residential RC - High-Density Multiple-Family Residential MX - Mixed Use C1 - Neighborhood Commercial C2 - General Commercial BP - Business Park O - Office IP - Industrial Park IG - General Industrial City Council Meeting of October 21, 2013 (Item No. 4g) Title: Wooddale Flats – Second Reading of Ordinance to Rezone Property Page 5 Wooddale Flats: Zoning District - Proposed0 125 250 375 50062.5 Feet Excelsior Blvd Wo o d d a l e A v e Utica AveHwy 10040th StToledo Ave41st St Quentin AveMiracle Mile Shopping Center Ü Legend Zoning District POS - Parks & Open Space R1 - Single Family Residential R2 - Single Family Residential R3 - Two-Family Residential R4 - Multiple-Family Residential RC - High-Density Multiple-Family Residential MX - Mixed Use C1 - Neighborhood Commercial C2 - General Commercial BP - Business Park O - Office IP - Industrial Park IG - General Industrial City Council Meeting of October 21, 2013 (Item No. 4g) Title: Wooddale Flats – Second Reading of Ordinance to Rezone Property Page 6 Meeting: City Council Meeting Date: October 21, 2013 Consent Agenda Item: 4h EXECUTIVE SUMMARY TITLE: Special Assessment – Sewer Service Line Repair at 7325 Minnetonka Boulevard RECOMMENDED ACTION: Motion to Adopt Resolution authorizing the special assessment for the repair of the sewer service line at 7325 Minnetonka Boulevard, St. Louis Park, MN P.I.D. 17-117-21-21-0030. POLICY CONSIDERATION: The proposed action is consistent with policy previously established by the City Council. SUMMARY: Brian Tietz and Shannon Eggebraaten, owners of the single family residence at 7325 Minnetonka Boulevard, have requested the City to authorize the repair of the sewer service line for their home and assess the cost against the property in accordance with the City’s special assessment policy. The City requires the repair of service lines to promote the general public health, safety and welfare within the community. The special assessment policy for the repair or replacement of water or sewer service lines for existing homes was adopted by the City Council in 1996. This program was put into place because sometimes property owners face financial hardships when emergency repairs like this are unexpectedly required. Plans and permits for this service line repair work were completed, submitted, and approved by City staff. The property owners hired a contractor and repaired the sewer service line in compliance with current codes and regulations. Based on the completed work, this repair qualifies for the City’s special assessment program. The property owners have petitioned the City to authorize the sewer service line repair and special assess the cost of the repair. The total eligible cost of the repair has been determined to be $3,800.00. FINANCIAL OR BUDGET CONSIDERATION: The City has funds in place to finance the cost of this special assessment. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Resolution Prepared by: Jay Hall, Utility Superintendent Reviewed by: Mark Hanson, Public Works Superintendent Brian Swanson, Controller Approved by: Tom Harmening, City Manager City Council Meeting of October 21, 2013 (Item No. 4h) Page 2 Title: Special Assessment – Sewer Service Line Repair at 7325 Minnetonka Boulevard RESOLUTION NO. 13-____ RESOLUTION AUTHORIZING THE SPECIAL ASSESSMENT FOR THE REPAIR OF THE SEWER SERVICE LINE AT 7325 MINNETONKA BOULEVARD, ST. LOUIS PARK, MN PID 17 -117-21-21-0030 WHEREAS, the Property Owners at 7325 Minnetonka Boulevard have petitioned the City of St. Louis Park to authorize a special assessment for the repair of the sewer service line for the single family residence located at 7325 Minnetonka Boulevard, and WHEREAS, the Property Owners have agreed to waive the right to a public hearing, right of notice and right of appeal pursuant to Minnesota Statute, Chapter 429; and WHEREAS, the City Council of the City of St. Louis Park has received a report from the Utility Superintendent related to the repair of the sewer service line. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis Park, Minnesota, that: 1. The petition from the Property Owners requesting the approval and special assessment for the sewer service line repair is hereby accepted. 2. The sewer service line repair that was done in conformance with the plans and specifications approved by the Public Works Department and Department of Inspections is hereby accepted. 3. The total cost for the repair of the sewer service line is accepted at $3,800.00. 4. The Property Owners have agreed to waive the right to a public hearing, notice and appeal from the special assessment; whether provided by Minnesota Statutes, Chapter 429, or by other statutes, or by ordinance, City Charter, the constitution, or common law. 5. The Property Owners have agreed to pay the City for the total cost of the above improvements through a special assessment over a ten (10) year period at the interest rate of 5.85 %. 6. The Property Owners have executed an agreement with the City and all other documents necessary to implement the repair of the sewer service line and the special assessment of all costs associated therewith. Reviewed for Administration: Adopted by the City Council October 21, 2013 City Manager Mayor Attest: City Clerk Meeting: City Council Meeting Date: October 21, 2013 Consent Agenda Item: 4i EXECUTIVE SUMMARY TITLE: Special Assessment – Sewer Service Line Repair at 3204 Hampshire Avenue South RECOMMENDED ACTION: Motion to Adopt Resolution authorizing the special assessment for the repair of the sewer service line at 3204 Hampshire Avenue South, St. Louis Park, MN P.I.D. 17-117-21-13-0002. POLICY CONSIDERATION: The proposed action is consistent with policy previously established by the City Council. SUMMARY: David and Kristine Gustafson, owners of the single family residence at 3204 Hampshire Avenue South, have requested the City to authorize the repair of the sewer service line for their home and assess the cost against the property in accordance with the City’s special assessment policy. The City requires the repair of service lines to promote the general public health, safety and welfare within the community. The special assessment policy for the repair or replacement of water or sewer service lines for existing homes was adopted by the City Council in 1996. This program was put into place because sometimes property owners face financial hardships when emergency repairs like this are unexpectedly required. Plans and permits for this service line repair work were completed, submitted, and approved by City staff. The property owners hired a contractor and repaired the sewer service line in compliance with current codes and regulations. Based on the completed work, this repair qualifies for the City’s special assessment program. The property owners have petitioned the City to authorize the sewer service line repair and special assess the cost of the repair. The total eligible cost of the repair has been determined to be $3,300.00. FINANCIAL OR BUDGET CONSIDERATION: The City has funds in place to finance the cost of this special assessment. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Resolution Prepared by: Jay Hall, Utility Superintendent Reviewed by: Mark Hanson, Public Works Superintendent Brian Swanson, Controller Approved by: Tom Harmening, City Manager City Council Meeting of October 21, 2013 (Item No. 4i) Page 2 Title: Special Assessment – Sewer Service Line Repair at 3204 Hampshire Avenue South RESOLUTION NO. 13-____ RESOLUTION AUTHORIZING THE SPECIAL ASSESSMENT FOR THE REPAIR OF THE SEWER SERVICE LINE AT 3204 HAMPSHIRE AVENUE SOUTH, ST. LOUIS PARK, MN P.I.D. 17-117-21-13-0002 WHEREAS, the Property Owners at 3204 Hampshire Avenue South, have petitioned the City of St. Louis Park to authorize a special assessment for the repair of the sewer service line for the single family residence located at 3204 Hampshire Avenue South, and WHEREAS, the Property Owners have agreed to waive the right to a public hearing, right of notice and right of appeal pursuant to Minnesota Statute, Chapter 429; and WHEREAS, the City Council of the City of St. Louis Park has received a report from the Utility Superintendent related to the repair of the sewer service line. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis Park, Minnesota, that: 1. The petition from the Property Owners requesting the approval and special assessment for the sewer service line repair is hereby accepted. 2. The sewer service line repair that was done in conformance with the plans and specifications approved by the Public Works Department and Department of Inspections is hereby accepted. 3. The total cost for the repair of the sewer service line is accepted at $3,300.00. 4. The Property Owners have agreed to waive the right to a public hearing, notice and appeal from the special assessment; whether provided by Minnesota Statutes, Chapter 429, or by other statutes, or by ordinance, City Charter, the constitution, or common law. 5. The Property Owners have agreed to pay the City for the total cost of the above improvements through a special assessment over a ten (10) year period at the interest rate of 5.85 %. 6. The Property Owners have executed an agreement with the City and all other documents necessary to implement the repair of the sewer service line and the special assessment of all costs associated therewith. Reviewed for Administration: Adopted by the City Council October 21, 2013 City Manager Mayor Attest: City Clerk Meeting: City Council Meeting Date: October 21, 2013 Consent Agenda Item: 4j EXECUTIVE SUMMARY TITLE: Special Assessment – Sewer Service Line Repair at 7705 13th Lane RECOMMENDED ACTION: Motion to Adopt Resolution authorizing the special assessment for the repair of the sewer service line at 7705 13th Lane, St. Louis Park, MN P.I.D. 05-117-21- 32-0055. POLICY CONSIDERATION: The proposed action is consistent with policy previously established by the City Council. SUMMARY: Michael Tils, Sr., owner of the single family residence at 7705 13th Lane, has requested the City to authorize the repair of the sewer service line for his/her home and assess the cost against the property in accordance with the City’s special assessment policy. The City requires the repair of service lines to promote the general public health, safety and welfare within the community. The special assessment policy for the repair or replacement of water or sewer service lines for existing homes was adopted by the City Council in 1996. This program was put into place because sometimes property owners face financial hardships when emergency repairs like this are unexpectedly required. Plans and permits for this service line repair work were completed, submitted, and approved by City staff. The property owner hired a contractor and repaired the sewer service line in compliance with current codes and regulations. Based on the completed work, this repair qualifies for the City’s special assessment program. The property owner has petitioned the City to authorize the sewer service line repair and special assess the cost of the repair. The total eligible cost of the repair has been determined to be $3,250.00. FINANCIAL OR BUDGET CONSIDERATION: The City has funds in place to finance the cost of this special assessment. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Resolution Prepared by: Jay Hall , Utility Superintendent Reviewed by: Mark Hanson, Public Works Superintendent Brian Swanson, Controller Approved by: Tom Harmening, City Manager City Council Meeting of October 21, 2013 (Item No. 4j) Page 2 Title: Special Assessment – Sewer Service Line Repair at 7705 13th Lane RESOLUTION NO. 13-____ RESOLUTION AUTHORIZING THE SPECIAL ASSESSMENT FOR THE REPAIR OF THE SEWER SERVICE LINE AT 7705 13TH LANE, ST. LOUIS PARK, MN P.I.D. 05-117-21-32-0055 WHEREAS, the Property Owner at 7705 13th Lane has petitioned the City of St. Louis Park to authorize a special assessment for the repair of the sewer service line for the single family residence located at 7705 13th Lane, and WHEREAS, the Property Owner has agreed to waive the right to a public hearing, right of notice and right of appeal pursuant to Minnesota Statute, Chapter 429; and WHEREAS, the City Council of the City of St. Louis Park has received a report from the Utility Superintendent related to the repair of the sewer service line. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis Park, Minnesota, that: 1. The petition from the Property Owner requesting the approval and special assessment for the sewer service line repair is hereby accepted. 2. The sewer service line repair that was done in conformance with the plans and specifications approved by the Public Works Department and Department of Inspections is hereby accepted. 3. The total cost for the repair of the sewer service line is accepted at $3,250.00. 4. The Property Owner has agreed to waive the right to a public hearing, notice and appeal from the special assessment; whether provided by Minnesota Statutes, Chapter 429, or by other statutes, or by ordinance, City Charter, the constitution, or common law. 5. The Property Owner has agreed to pay the City for the total cost of the above improvements through a special assessment over a ten (10) year period at the interest rate of 5.85 %. 6. The Property Owner has executed an agreement with the City and all other documents necessary to implement the repair of the sewer service line and the special assessment of all costs associated therewith. Reviewed for Administration: Adopted by the City Council October 21, 2013 City Manager Mayor Attest: City Clerk Meeting: City Council Meeting Date: October 21, 2013 Consent Agenda Item: 4k EXECUTIVE SUMMARY TITLE: Special Assessment - Water Service Line Repair at 1340 Jordan Avenue South RECOMMENDED ACTION: Motion to Adopt Resolution authorizing the special assessment for the repair of the water service line at 1340 Jordan Avenue South, St. Louis Park, MN P.I.D. 01-117-22-41-0009. POLICY CONSIDERATION: The proposed action is consistent with policy previously established by the City Council. SUMMARY: Jeremiah and Paula Jones, owners of the single family residence at 1340 Jordan Avenue South, have requested the City to authorize the repair of the water service line for their home and assess the cost against the property in accordance with the City’s special assessment policy. The City requires the repair of service lines to promote the general public health, safety and welfare within the community. The special assessment policy for the repair or replacement of water or sewer service lines for existing homes was adopted by the City Council in 1996. This program was put into place because sometimes property owners face financial hardships when emergency repairs like this are unexpectedly required. Plans and permits for this service line repair work were completed, submitted, and approved by City staff. The property owners hired a contractor and repaired the water service line in compliance with current codes and regulations. Based on the completed work, this repair qualifies for the City’s special assessment program. The property owners have petitioned the City to authorize the water service line repair and special assess the cost of the repair. The total eligible cost of the repair has been determined to be $3,455.00. FINANCIAL OR BUDGET CONSIDERATION: The City has funds in place to finance the cost of this special assessment. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Resolution Prepared by: Jay Hall , Utility Superintendent Reviewed by: Mark Hanson, Public Works Superintendent Brian Swanson, Controller Approved by: Tom Harmening, City Manager City Council Meeting of October 21, 2013 (Item No. 4k) Page 2 Title: Special Assessment - Water Service Line Repair at 1340 Jordan Avenue South RESOLUTION NO. 13-____ RESOLUTION AUTHORIZING THE SPECIAL ASSESSMENT FOR THE REPAIR OF THE WATER SERVICE LINE AT 1340 JORDAN AVENUE SOUTH, ST. LOUIS PARK, MN P.I.D. 01-117-22-41-0009 WHEREAS, the Property Owners at 1340 Jordan Avenue South have petitioned the City of St. Louis Park to authorize a special assessment for the repair of the water service line for the single family residence located at 1340 Jordan Avenue South, and WHEREAS, the Property Owners have agreed to waive the right to a public hearing, right of notice and right of appeal pursuant to Minnesota Statute, Chapter 429; and WHEREAS, the City Council of the City of St. Louis Park has received a report from the Utility Superintendent related to the repair of the water service line. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis Park, Minnesota, that: 1. The petition from the Property Owners requesting the approval and special assessment for the water service line repair is hereby accepted. 2. The water service line repair that was done in conformance with the plans and specifications approved by the Public Works Department and Department of Inspections is hereby accepted. 3. The total cost for the repair of the water service line is accepted at $3,455.00. 4. The Property Owners have agreed to waive the right to a public hearing, notice and appeal from the special assessment; whether provided by Minnesota Statutes, Chapter 429, or by other statutes, or by ordinance, City Charter, the constitution, or common law. 5. The Property Owners have agreed to pay the City for the total cost of the above improvements through a special assessment over a ten (10) year period at the interest rate of 5.85 %. 6. The Property Owners have executed an agreement with the City and all other documents necessary to implement the repair of the water service line and the special assessment of all costs associated therewith. Reviewed for Administration: Adopted by the City Council October 21, 2013 City Manager Mayor Attest: City Clerk Meeting: City Council Meeting Date: October 21, 2013 Consent Agenda Item: 4l EXECUTIVE SUMMARY TITLE: Special Assessment – Water Service Line Repair at 2500 Xylon Avenue South RECOMMENDED ACTION: Motion to Adopt Resolution authorizing the special assessment for the repair of the water service line at 2500 Xylon Avenue South, St. Louis Park, MN P.I.D. 07-117-21-42-0031. POLICY CONSIDERATION: The proposed action is consistent with policy previously established by the City Council. SUMMARY: Sean Robb, owner of the single family residence at 2500 Xylon Avenue South, has requested the City to authorize the repair of the water service line for his home and assess the cost against the property in accordance with the City’s special assessment policy. The City requires the repair of service lines to promote the general public health, safety and welfare within the community. The special assessment policy for the repair or replacement of water or sewer service lines for existing homes was adopted by the City Council in 1996. This program was put into place because sometimes property owners face financial hardships when emergency repairs like this are unexpectedly required. Plans and permits for this service line repair work were completed, submitted, and approved by City staff. The property owner hired a contractor and repaired the water service line in compliance with current codes and regulations. Based on the completed work, this repair qualifies for the City’s special assessment program. The property owner has petitioned the City to authorize the water service line repair and special assess the cost of the repair. The total eligible cost of the repair has been determined to be $3,880.00. FINANCIAL OR BUDGET CONSIDERATION: The City has funds in place to finance the cost of this special assessment. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Resolution Prepared by: Jay Hall, Utility Superintendent Reviewed by: Mark Hanson, Public Works Superintendent Brian Swanson, Controller Approved by: Tom Harmening, City Manager City Council Meeting of October 21, 2013 (Item No. 4l) Page 2 Title: Special Assessment – Water Service Line Repair at 2500 Xylon Avenue South RESOLUTION NO. 13-____ RESOLUTION AUTHORIZING THE SPECIAL ASSESSMENT FOR THE REPAIR OF THE WATER SERVICE LINE AT 2500 XYLON AVENUE SOUTH, ST. LOUIS PARK, MN P.I.D. 07-117-21-42-0031 WHEREAS, the Property Owner at 2500 Xylon Avenue South has petitioned the City of St. Louis Park to authorize a special assessment for the repair of the water service line for the single family residence located at 2500 Xylon Avenue South, and WHEREAS, the Property Owner has agreed to waive the right to a public hearing, right of notice and right of appeal pursuant to Minnesota Statute, Chapter 429; and WHEREAS, the City Council of the City of St. Louis Park has received a report from the Utility Superintendent related to the repair of the water service line. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis Park, Minnesota, that: 1. The petition from the Property Owner requesting the approval and special assessment for the water service line repair is hereby accepted. 2. The water service line repair that was done in conformance with the plans and specifications approved by the Public Works Department and Department of Inspections is hereby accepted. 3. The total cost for the repair of the water service line is accepted at $3,880.00. 4. The Property Owner has agreed to waive the right to a public hearing, notice and appeal from the special assessment; whether provided by Minnesota Statutes, Chapter 429, or by other statutes, or by ordinance, City Charter, the constitution, or common law. 5. The Property Owner has agreed to pay the City for the total cost of the above improvements through a special assessment over a ten (10) year period at the interest rate of 5.85 %. 6. The Property Owner has executed an agreement with the City and all other documents necessary to implement the repair of the water service line and the special assessment of all costs associated therewith. Reviewed for Administration: Adopted by the City Council October 21, 2013 City Manager Mayor Attest: City Clerk Meeting: City Council Meeting Date: October 21, 2013 Consent Agenda Item: 4m EXECUTIVE SUMMARY TITLE: Agreement with Hennepin County Sentencing to Serve (STS) Program, 2014 - 2015 RECOMMENDED ACTION: Motion to approve entering into a service agreement with the Hennepin County Department of Corrections for continuing to use their crews from the Sentencing to Service Program (STS Program). POLICY CONSIDERATION: Does the City Council wish to continue an agreement with the Hennepin County Department of Corrections to purchase services from the Sentencing to Service Program (STS Program)? SUMMARY: In the past, three departments within the City each had separate contracts with the Hennepin County Corrections Department for services including janitorial services, litter pick up, hand mowing, cleaning dasher boards at the Rec Center, buck thorn removal and other lower level maintenance from the Sentencing to Service Program (STS Program). The City of St. Louis Park has had contracts with Hennepin County for the use of the STS crews for more than 15 years and the program has been very successful for the City. The crews are able to assist our staff with many lower level maintenance items that we are unable to accomplish in a timely and cost effective fashion. To simplify contracts, the contacts are now combined into one contract. FINANCIAL OR BUDGET CONSIDERATION: The two year contract will be in effect January 1, 2014 through December 31, 2015 and shall not exceed $144,102.40 plus applicable tax. A payment of $72,051.20 will be submitted to the County in 2014 and $72,051.20 will be submitted in 2015. This is a budget item included in the Operations and Recreation budget. VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged community. SUPPORTING DOCUMENTS: Contract Prepared by: Stacy Voelker, Administrative Secretary Rick Beane, Park Superintendent Reviewed by: Cindy Walsh, Director of Operations and Recreation Approved by: Tom Harmening, City Manager City Council Meeting of October 21, 2013 (Item No. 4m) Title: Agreement with Hennepin County Sentencing to Serve (STS) Program, 2014 - 2015 Page 2 City Council Meeting of October 21, 2013 (Item No. 4m) Title: Agreement with Hennepin County Sentencing to Serve (STS) Program, 2014 - 2015 Page 3 City Council Meeting of October 21, 2013 (Item No. 4m) Title: Agreement with Hennepin County Sentencing to Serve (STS) Program, 2014 - 2015 Page 4 City Council Meeting of October 21, 2013 (Item No. 4m) Title: Agreement with Hennepin County Sentencing to Serve (STS) Program, 2014 - 2015 Page 5 City Council Meeting of October 21, 2013 (Item No. 4m) Title: Agreement with Hennepin County Sentencing to Serve (STS) Program, 2014 - 2015 Page 6 City Council Meeting of October 21, 2013 (Item No. 4m) Title: Agreement with Hennepin County Sentencing to Serve (STS) Program, 2014 - 2015 Page 7 City Council Meeting of October 21, 2013 (Item No. 4m) Title: Agreement with Hennepin County Sentencing to Serve (STS) Program, 2014 - 2015 Page 8 Meeting: City Council Meeting Date: October 21, 2013 Consent Agenda Item: 4n EXECUTIVE SUMMARY TITLE: Final Payment Resolution - Contract 33-13 Allied Blacktop Company – Project No. 2013-0001 RECOMMENDED ACTION: Motion to Adopt Resolution authorizing final payment in the amount of $15,846.74 for the 2013 Sealcoat Project with Allied Blacktop Company - Project No. 2013-0001, City Contract No. 33-13. POLICY CONSIDERATION: Does the City Council wish to approve this final contract payment? SUMMARY: City Council approved undertaking the 2013 Sealcoat Project– City Project No. 2013-0001. The project was advertised, bid and awarded to Allied Blacktop Company on April 15, 2013 in the amount of $289,609.91. This project included sealcoating selected streets in Pavement Management Area 5 which comprises the neighborhoods of Aquila, Cobblecrest, Minnehaha, Amhurst, and South Oak Hill neighborhoods. The Contractor completed this work within the contract time allowed (10 days) at a final contract cost of $280,735.97. The project had underruns amounting to $8,873.94. FINANCIAL OR BUDGET CONSIDERATION: The cost for this project was accounted for in the 2013 capital budget. The work on local streets will be paid for using the Pavement Management Fund. Municipal State Aid streets that are sealcoated will be paid from the Public Works Operations budget. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Resolution Prepared by: Kyle Johnson, Project Engineer Reviewed by: Debra Heiser, Engineering Director Approved by: Tom Harmening, City Manager City Council Meeting of October 21, 2013 (Item No. 4n) Page 2 Title: Final Payment Resolution - Contract 33-13 Allied Blacktop Company – Project No. 2013-0001 RESOLUTION NO. 13-____ RESOLUTION AUTHORIZING FINAL PAYMENT IN THE AMOUNT OF $15,846.74 FOR THE 2013 CITY SEALCOAT PROJECT WITH ALLIED BLACKTOP COMPANY ACCEPTING WORK ON CONTRACT SEALCOATING CITY PROJECT NO. 2013-0001 CONTRACT NO. 33-13 BE IT RESOLVED by the City Council of the City of St. Louis Park, Minnesota, as follows: 1. Pursuant to a written contract with the City dated April 15, 2013, Allied Blacktop Company has satisfactorily completed the contract sealcoating, as per Contract No. 33- 13. 2. The Engineering Director has filed her recommendations for final acceptance of the work. 3. The work completed under this contract is accepted and approved. The City Manager is directed to make final payment on the contract, taking the contractor's receipt in full. Original Contract Price $289,609.91 Underruns $ 8,873.94 Contract Amount $280,735.97 Previous Payments $264,889.23 Balance Due $ 15,846.74 Reviewed for Administration: Adopted by the City Council October 21, 2013 City Manager Mayor Attest: City Clerk Meeting: City Council Meeting Date: October 21, 2013 Consent Agenda Item: 4o MINUTES ENVIRONMENT AND SUSTAINABILITY COMMISSION: SUSTAINABLE SLP ST. LOUIS PARK, MINNESOTA August 7, 2013 BRICK HOUSE MEMBERS PRESENT: Chris Anderson, Tim Brausen, Mark Eilers, Terry Gipps, Caitlin Glennon, Rachel Harris, Tom Hillstrom, Mary Karius, Cindy Larson O’Neil, Renee McGarvey, Alex Sundvall, Judy Voigt MEMBERS ABSENT: Whitney Thesing STAFF PRESENT: Cindy Walsh and Bridget Gothberg CONSULTANTS: Mike Lamb, Fred Rozumalski Barr Engineering Company 1. The meeting was called to order at 5:05 p.m. by Ms. Gothberg. 2. Approval of July 17, 2013 Meeting Minutes It was moved by Chris Anderson and seconded by Tom Hillstrom to approve the minutes as presented. Motion passed 12-0 3. Unfinished Business a. By-laws It was moved by Chris Anderson and seconded by Tom Hillstrom to approve the by-laws. Motion passed 12-0. b. Norms and Guidelines A sample of “Norms and Guidelines” was shared with the Commission. Commissioners agreed to review the sample and be prepared to finalize the norms at the next meeting. c. Election of Officers It was moved by Tom Hillstrom and seconded by Mary Karius to accept the slate of Tim Brausen as Chair and Renee McGarvey as Vice Chair. Motion passed 12-0. The new officers will fill their terms from September, 2013, until the first or second meeting in 2014, at which time the new officers will be selected. 4. New Business a. Mike Lamb and Fred Rozumalski facilitated an exercise with the Commissioners to start gathering ideas for a work plan and direction for the Commission. The following three statements were worked on: o I see a sustainable St. Louis Park that is______________________________ o The direction of the Commission is to______________________________ o How can we make St. Louis Park more sustainable? Two small groups worked on these questions. Following the small groups, a large group reported the findings. There were collective ideas. Mr. Lamb and Mr. Rozumalski will take all of the findings, analyze them, look at commonalities and bring them back for the next meeting. 5. Communications City Council Meeting of October 21, 2013 (Item No. 4o) Page 2 Title: Environment and Sustainability Commission: Sustainable SLP Meeting Minutes of August 7, 2013 • September 4, 2013, 5:00-6:30 pm is the next meeting. Ms. Walsh will see if the Brick House is available and will include the meeting site in the agenda packet for the next meeting. • The Commissioners discussed the possibility of having longer meetings. • There was some concern over getting the work plan done and not knowing the depth and breadth of what the City of St. Louis Park is doing and what other cities are doing. There were also questions about Green Step and what areas have been done in SLP. Ms. Walsh shared with the Commission that learning about SLP and other cities could be a part of their work plan. This is a normal way for a new commission to start. Ms. Walsh said that she would send out the latest Green Step information to the Commission. 6. Miscellaneous • Homework before the September Meeting o Study the “Norms and Guidelines” Sample and come prepared to finalize norms for the Commission o Come prepared to talk about having longer meetings (i.e., 2-3 hours) o Read the Green Step information 7. The meeting was adjourned at 6:35 p.m. Respectfully submitted, Bridget Gothberg Organizational Development Coordinator & Staff Liaison Meeting: City Council Meeting Date: October 21, 2013 Consent Agenda Item: 4p MINUTES ENVIRONMENT AND SUSTAINABILITY COMMISSIONS: SUSTAINABLE SLP ST. LOUIS PARK, MINNESOTA September 11, 2013 BRICK HOUSE MEMBERS PRESENT: Chris Anderson, Tim Brausen, Mark Eilers, Terry Gipps, Caitlin Glennon, Rachel Harris, Mary Karius, Cindy Larson O’Neil, Renee McGarvey, Alex Sundvall, Whitney Thesing, Judy Voigt MEMBERS ABSENT: Tom Hillstrom STAFF PRESENT: Bridget Gothberg CONSULTANTS: Mike Lamb, Fred Rozumalski, Barr Engineering Company 1. The meeting was called to order at 5:02 p.m. by Chair Brausen. 2. The minutes of the August 7, 2013 meeting were approved. 3. Unfinished Business a. Finalize Norms and Guidelines: It was moved by Terry Gipps and seconded by Mark Eilers to adopt the Norms as a guideline for how the Commission works together. Motion adopted. b. Meeting length was discussed. It was a healthy discussion. Some members felt that keeping the meetings to 90 minutes helped them to focus on the job at hand and not diverge from the topics. Others were concerned about not having enough time to learn what is already happening at the City; to understand what other entities do around Environment and Sustainability; to develop the work plan; and to start making a difference. It was moved by Mary Karius and seconded by Rachel Harris that for the next two meetings (October 2 and November 6) the Commission would meet for two hours, from 7:00-9:00 p.m. Motion adopted. 4. New Business a. Work on Step II of Work Plan exercise from last meeting b. Green Step Discussion c. Next Steps on Work Plan Fred Rozumalski and Mike Lamb explained their handout regarding the Q and A exercise of last meeting on the Meaning of Sustainability, Direction of the Commission, and Making St. Louis Park Sustainable. The Commissioners talked about the diagram of key information, combined with how the Commission should operate, how to be effective and using all that information to give direction for the work plan. The areas they agreed include: i. Commission education ii. Work group identification iii. Schedule for completing activities City Council Meeting of October 21, 2013 (Item No. 4p) Page 2 Title: Environment and Sustainability Commission: Sustainable SLP Meeting Minutes September 11, 2013 Then the Commissioners reviewed the Q & A exercise, the Green Steps summary, and the Green Steps categories comparison matrix. They also went around the room to “survey” work group topics. The outcome was: Alternative energy – 3, Water Quality – 2, Organics Recycling, Native Plants/Habitat, Green Building Code, Vision for a Sustainable City, Bikes and Walking, Green Food Packaging, Education and Green Practices This led to a general agreement to the work plan outline and having staff from the city (Jim Vaughn) and the Green Steps Cities (Phil Muessig). 5. Communications a. Rachel Harris shared information with Bridget Gothberg, who brought it to the meeting. http://wrc.umn.edu/news/PreparingMinnesotaforClimateChangeAConferenceonCl imateAdaptation/ 6. The meeting was adjourned at 6:35. Respectfully submitted, Bridget Gothberg Organizational Development Coordinator & Staff Liaison Meeting: City Council Meeting Date: October 21, 2013 Consent Agenda Item: 4q EXECUTIVE SUMMARY TITLE: Vendor Claims RECOMMENDED ACTION: Motion to accept for filing Vendor Claims for the period September 28 through October 11, 2013. POLICY CONSIDERATION: Not applicable. SUMMARY: The Finance Department prepares this report on a monthly basis for Council’s review. FINANCIAL OR BUDGET CONSIDERATION: Not applicable. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Vendor Claims Prepared by: Connie Neubeck, Account Clerk 10/16/2013CITY OF ST LOUIS PARK 6:20:10R55CKSUMLOG23000VO 1Page -Council Check Summary 10/11/2013 -9/28/2013 Vendor AmountBusiness Unit Object 164.42ORGANIZED REC G & A MILEAGE-PERSONAL CARABERNATHY, LISA 164.42 2,030.63GENERAL FUND BALANCE SHEET INVENTORYADVANCED GRAPHIX INC 130.63-GENERAL FUND BALANCE SHEET DUE TO OTHER GOVTS 1,900.00 120.58OPERATIONSOPERATIONAL SUPPLIESAIRGAS NORTH CENTRAL 120.58 34.38-GENERAL FUND BALANCE SHEET DUE TO OTHER GOVTSALL TRAFFIC SOLUTIONS 534.38POLICE G & A OPERATIONAL SUPPLIES 500.00 575.00OPERATIONSGENERAL PROFESSIONAL SERVICESAMERICAN TEST CENTER INC 700.00PREVENTATIVE MAINTENANCE EQUIPMENT MTCE SERVICE 1,275.00 514.15GENERAL FUND BALANCE SHEET INVENTORYAMERICAN TIRE DISTRIBUTORS 514.15 3,965.06SOLID WASTE G&A PRINTING & PUBLISHINGANDERBERG INNOVATIVE PRINT SOL 3,965.06 200.00ADULT PROGRAMS GENERAL SUPPLIESANDERSEN INC, EARL 375.25SPECIAL EVENTS GENERAL SUPPLIES 200.00PLAYGROUNDSGENERAL SUPPLIES 350.00YOUTH PROGRAMS GENERAL SUPPLIES 200.00REC CENTER BUILDING GENERAL SUPPLIES 1,325.25 87.45STORM WATER UTILITY G&A OTHER IMPROVEMENT SERVICEAQUA CITY IRRIGATION 87.45 886.67GENERAL CUSTODIAL DUTIES OTHER CONTRACTUAL SERVICESARAMARK UNIFORM CORP ACCTS 67.42ENTERPRISE G & A GENERAL SUPPLIES 954.09 1,382.66FACILITIES MCTE G & A BUILDING MTCE SERVICEATIR ELECTRIC CORPORATION 1,382.66 65.79GENERAL REPAIR EQUIPMENT MTCE SERVICEAUTOMOBILE SERVICE City Council Meeting of October 21, 2013 (Item No. 4q) Title: Vendor Claims Page 2 10/16/2013CITY OF ST LOUIS PARK 6:20:10R55CKSUMLOG23000VO 2Page -Council Check Summary 10/11/2013 -9/28/2013 Vendor AmountBusiness Unit Object 65.79 32.33HUMAN RESOURCES RECOGNITIONAVEX LLC 32.33 181.50WATER UTILITY G&A TRAININGAWWA 181.50 360.00PATCHING-PERMANENT OTHER IMPROVEMENT SUPPLIESBARTON SAND & GRAVEL CO 120.00SEWER UTILITY G&A CLEANING/WASTE REMOVAL SERVICE 480.00 875.00SOCCEROTHER CONTRACTUAL SERVICESBATRES, JULIO 875.00 187.01OPERATIONSOPERATIONAL SUPPLIESBATTERIES PLUS 90.73WATER UTILITY G&A GENERAL SUPPLIES 277.74 602.78ARENA MAINTENANCE EQUIPMENT MTCE SERVICEBECKER ARENA PRODUCTS 602.78 8,555.00PARK IMPROVE CAPITAL PROJECT IMPROVEMENTS OTHER THAN BUILDIBORMANN CONSTRUCTION INC 8,555.00 3,615.00CE MATERIALS TESTING ENGINEERING SERVICESBRAUN INTERTEC CORPORATION 3,615.00 480.86ROUTINE MAINTENANCE GENERAL SUPPLIESBRO TEX INC 402.49WATER UTILITY G&A GENERAL SUPPLIES 883.35 96.16REFORESTATION FUND OTHER CONTRACTUAL SERVICESBURKE, CAROLYN 96.16 285.50GENERAL REPAIR EQUIPMENT MTCE SERVICEC&E AUTO UPHOLSTERY 285.50 1.25-ORGANIZED REC G & A INTEREST/FINANCE CHARGESCAPITAL ONE COMMERCIAL 31.36ADULTS 18 - 54 GENERAL SUPPLIES 30.11 City Council Meeting of October 21, 2013 (Item No. 4q) Title: Vendor Claims Page 3 10/16/2013CITY OF ST LOUIS PARK 6:20:10R55CKSUMLOG23000VO 3Page -Council Check Summary 10/11/2013 -9/28/2013 Vendor AmountBusiness Unit Object 1,265.40IT G & A EQUIPMENT MTCE SERVICECARTRIDGE CARE 1,265.40 1,273.27TECHNOLOGY REPLACEMENT OFFICE EQUIPMENTCDW GOVERNMENT INC 1,273.27 10,956.98DISCOUNT LOAN PROGRAM OTHER CONTRACTUAL SERVICESCENTER ENERGY & ENVIRONMENT 1,310.00MOVE-UP PROGRAM OTHER CONTRACTUAL SERVICES 25,000.00TRANSFORMATION LOAN OTHER CONTRACTUAL SERVICES 420.00CES Resid Energy Conservation OTHER CONTRACTUAL SERVICES 37,686.98 449.68FACILITY OPERATIONS HEATING GASCENTERPOINT ENERGY 25.17SEWER UTILITY G&A HEATING GAS 474.85 10,200.00EMPLOYEE FLEXIBLE SPENDING B/S OTHER RETIREMENTCENTRAL PENSION FUND 10,200.00 1,891.69PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICESCENTRAL WOOD PRODUCTS 1,891.69 36.00INSPECTIONS G & A PLUMBINGCHAMPION PLUMBING 36.00 10,000.00ESCROWSDEMO / BROOKSIDE TRAFFICCHURCH OF THE HOLY FAMILY 10,000.00 109.60FACILITIES MCTE G & A OPERATIONAL SUPPLIESCINTAS CORPORATION 163.84WATER UTILITY G&A OPERATIONAL SUPPLIES 113.50AQUATIC PARK BUDGET OTHER CONTRACTUAL SERVICES 170.32VEHICLE MAINTENANCE G&A OPERATIONAL SUPPLIES 557.26 129.16-GENERAL FUND BALANCE SHEET DUE TO OTHER GOVTSCITIZENS INDEPENDENT BANK 195.00ADMINISTRATION G & A SEMINARS/CONFERENCES/PRESENTAT 29.51ADMINISTRATION G & A MEETING EXPENSE 61.18IT G & A GENERAL SUPPLIES 375.00IT G & A TRAINING 20.38POLICE G & A OFFICE SUPPLIES 58.20OPERATIONSOFFICE SUPPLIES 1,167.80OPERATIONSGENERAL SUPPLIES City Council Meeting of October 21, 2013 (Item No. 4q) Title: Vendor Claims Page 4 10/16/2013CITY OF ST LOUIS PARK 6:20:10R55CKSUMLOG23000VO 4Page -Council Check Summary 10/11/2013 -9/28/2013 Vendor AmountBusiness Unit Object 714.06OPERATIONSOPERATIONAL SUPPLIES 50.00OPERATIONSTRAINING 268.38PUBLIC WORKS G & A SUBSCRIPTIONS/MEMBERSHIPS 536.76ENGINEERING G & A SUBSCRIPTIONS/MEMBERSHIPS 245.00SURFACE WATER MANAGEMENT SEMINARS/CONFERENCES/PRESENTAT 536.76PUBLIC WORKS OPS G & A SUBSCRIPTIONS/MEMBERSHIPS 13.63-STREET CAPITAL PROJ G & A IMPROVEMENTS OTHER THAN BUILDI 134.19WATER UTILITY G&A SUBSCRIPTIONS/MEMBERSHIPS 129.94WATER UTILITY G&A SEMINARS/CONFERENCES/PRESENTAT 645.00SOLID WASTE G&A SEMINARS/CONFERENCES/PRESENTAT 55.48-CAPITAL REPLACEMENT B/S DUE TO OTHER GOVTS 910.73TECHNOLOGY REPLACEMENT OFFICE EQUIPMENT 224.08TECHNOLOGY REPLACEMENT POLICE EQUIPMENT 134.22ORGANIZED REC G & A SUBSCRIPTIONS/MEMBERSHIPS 133.36WESTWOOD G & A GENERAL SUPPLIES 814.15WESTWOOD G & A OFFICE EQUIPMENT 1,110.65HALLOWEEN PARTY GENERAL SUPPLIES 8,296.08 20,344.39ADMINISTRATION G & A LEGAL SERVICESCOLICH & ASSOCIATES 20,344.39 85.56WATER UTILITY G&A OTHER CONTRACTUAL SERVICESCOMCAST 9.04BUILDING MAINTENANCE EQUIPMENT MTCE SERVICE 94.60 23,130.07SEALCOAT PREPARATION OTHER IMPROVEMENT SUPPLIESCOMMERCIAL ASPHALT COMPANY 290.98PATCHING-PERMANENT OTHER IMPROVEMENT SUPPLIES 23,421.05 250.00TRAININGTRAININGCOMMISSIONER OF TRANSPORTATION 250.00 507.58REC CENTER BUILDING GENERAL SUPPLIESCONTINENTAL RESEARCH CORP 507.58 8,962.75GENERAL BUILDING MAINTENANCE OTHER CONTRACTUAL SERVICESCOVERALL OF THE TWIN CITIES 8,962.75 3.92-GENERAL FUND BALANCE SHEET DUE TO OTHER GOVTSCREATIVE PRODUCT SOURCING INC 60.92DARE PROGRAM OPERATIONAL SUPPLIES 57.00 City Council Meeting of October 21, 2013 (Item No. 4q) Title: Vendor Claims Page 5 10/16/2013CITY OF ST LOUIS PARK 6:20:10R55CKSUMLOG23000VO 5Page -Council Check Summary 10/11/2013 -9/28/2013 Vendor AmountBusiness Unit Object 32,748.19MUNICIPAL BLDG IMPROVEMENTS OTHER THAN BUILDICUMMINS NPOWER LLC 496.97VEHICLE MAINTENANCE G&A SUBSCRIPTIONS/MEMBERSHIPS 33,245.16 100.59REFORESTATION FUND OTHER CONTRACTUAL SERVICESCURRAN-BAKKEN, ERIC 100.59 3,800.00SEWER UTILITY G&A OTHER IMPROVEMENT SERVICED&T AND SON EXCAVATING 3,800.00 6,042.29INSPECTIONS G & A DUE TO OTHER GOVTSDEPT LABOR & INDUSTRY 6,042.29 262.48ENTERPRISE G & A ADVERTISINGDEX MEDIA EAST LLC 262.48 7,077.22POSTAL SERVICES POSTAGEDO-GOOD.BIZ INC 7,077.22 187.32WATER UTILITY G&A GENERAL CUSTOMERSDONLON, WILLIAM 187.32 5,390.00STORM WATER UTILITY G&A OTHER IMPROVEMENT SERVICEDRYDEN EXCAVATING INC 5,390.00 9,448.85SYSTEM REPAIR OTHER CONTRACTUAL SERVICESEGAN COMPANIES INC 9,448.85 169.50REC CENTER BUILDING MILEAGE-PERSONAL CAREISOLD, JASON 169.50 170.50INSPECTIONS G & A BUILDINGELDER-JONES BUILDING PERMIT SE 170.50 288.95SOLID WASTE G&A MEETING EXPENSEELLINGSON, JUDY 288.95 419.48GENERAL FUND BALANCE SHEET INVENTORYEMERGENCY AUTOMOTIVE TECHNOLOG 419.48 29.87OPERATIONSOPERATIONAL SUPPLIESEMERGENCY MEDICAL PRODUCTS INC City Council Meeting of October 21, 2013 (Item No. 4q) Title: Vendor Claims Page 6 10/16/2013CITY OF ST LOUIS PARK 6:20:10R55CKSUMLOG23000VO 6Page -Council Check Summary 10/11/2013 -9/28/2013 Vendor AmountBusiness Unit Object 29.87 3,175.12ENGINEERING G & A RENTAL EQUIPMENTENTERPRISE RENT-A-CAR 3,175.12 34,855.55SOLID WASTE COLLECTIONS RECYCLING SERVICEEUREKA RECYCLING 34,855.55 167.13GENERAL FUND BALANCE SHEET INVENTORYFACTORY MOTOR PARTS CO 148.51GENERAL REPAIR GENERAL SUPPLIES 315.64 44.29HUMAN RESOURCES RECRUITMENTFEDEX 44.29 2,562.39WATER UTILITY G&A OTHER IMPROVEMENT SERVICEFERGUSON WATERWORKS 2,562.39 128.00HUMAN RESOURCES GENERAL PROFESSIONAL SERVICESFIRST ADVANTAGE LNS SCREENING 128.00 663.92WATER UTILITY G&A OTHER IMPROVEMENT SUPPLIESFISCHER MINING LLC 663.92 850.00COMMUNICATIONS/GV REIMBURSEABL GENERAL PROFESSIONAL SERVICESFISCHLER & ASSOCIATES PA 850.00 200.00EMPLOYEE FLEX SPEND G&A GENERAL PROFESSIONAL SERVICESFLEX COMPENSATION INC 200.00 175.00GREEN REMODELING PROGRAM OTHER CONTRACTUAL SERVICESFLYNN, JUDITH 175.00 18,948.94GENERAL FUND BALANCE SHEET INVENTORYFORKLIFTS OF MN INC. 18,948.94 135.33GENERAL FUND BALANCE SHEET CLEARING ACCOUNTFREEMAN, RONALD 135.33 12,340.75-STREET CAPITAL PROJ BAL SHEET RETAINED PERCENTAGEG L CONTRACTING INC 246,814.97CONSTRUCTION PAYMENTS OTHER CONTRACTUAL SERVICES 234,474.22 City Council Meeting of October 21, 2013 (Item No. 4q) Title: Vendor Claims Page 7 10/16/2013CITY OF ST LOUIS PARK 6:20:10R55CKSUMLOG23000VO 7Page -Council Check Summary 10/11/2013 -9/28/2013 Vendor AmountBusiness Unit Object 1,197.50REC CENTER BUILDING EQUIPMENT MTCE SERVICEGARTNER REFRIG & MFG INC 1,197.50 300.00SOFTBALLOTHER CONTRACTUAL SERVICESGHIZONI, DAVE 300.00 1,178.10WATER UTILITY G&A OTHER IMPROVEMENT SERVICEGOPHER STATE ONE-CALL INC 1,178.10 150.00FINANCE G & A SUBSCRIPTIONS/MEMBERSHIPSGOVERNMENT FINANCE OFFICERS AS 150.00 53.58GENERAL FUND BALANCE SHEET INVENTORYGRAINGER INC, WW 53.58 700.00TECHNOLOGY REPLACEMENT EQUIPMENT MTCE SERVICEGRANICUS INC 700.00 1,245.00PUBLIC WORKS OPS G & A SUBSCRIPTIONS/MEMBERSHIPSGREAT LAKES WEATHER SERVICE 1,245.00 1,480.00WATER UTILITY G&A OTHER IMPROVEMENT SERVICEGROTH SEWER & WATER 1,480.00 207.13WATER UTILITY G&A GENERAL SUPPLIESHACH CO 207.13 459.00SOFTBALLOTHER CONTRACTUAL SERVICESHAMILTON, MIKE 459.00 1,325.00PUBLIC WORKS OPS G & A TRAININGHAMLINE UNIVERSITY 1,325.00 1,785.00SOFTBALLOTHER CONTRACTUAL SERVICESHANUS, BRENT 1,785.00 401.86POLICE G & A SEMINARS/CONFERENCES/PRESENTATHARCEY, MICHAEL 401.86 3,556.45WATER UTILITY G&A OPERATIONAL SUPPLIESHAWKINS INC 3,556.45 City Council Meeting of October 21, 2013 (Item No. 4q) Title: Vendor Claims Page 8 10/16/2013CITY OF ST LOUIS PARK 6:20:10R55CKSUMLOG23000VO 8Page -Council Check Summary 10/11/2013 -9/28/2013 Vendor AmountBusiness Unit Object 882.22PARK IMPROVE CAPITAL PROJECT IMPROVEMENTS OTHER THAN BUILDIHEDBERG AGGREGATES 882.22 230.86FINANCE G & A SEMINARS/CONFERENCES/PRESENTATHEINTZ, STEVEN 138.99FINANCE G & A MILEAGE-PERSONAL CAR 369.85 119.50ASSESSING G & A SUBSCRIPTIONS/MEMBERSHIPSHENNEPIN COUNTY TAXPAYER SERVI 119.50 25.00HUMAN RESOURCES TRAININGHENNEPIN COUNTY TREASURER 534.38IT G & A COMPUTER SERVICES 4,845.72POLICE G & A SUBSISTENCE SERVICE 283.06PARK MAINTENANCE G & A TRAINING 5,688.16 3,108.33GENERAL BUILDING MAINTENANCE OTHERHENRICKSEN PSG 3,108.33 38.00SUPPORT SERVICES TRAININGHINZ, TODD 38.00 119.84WATER UTILITY G&A BLDG/STRUCTURE SUPPLIESHIRSHFIELDS 119.84 55.05ROUTINE MAINTENANCE OTHER IMPROVEMENT SUPPLIESHOME DEPOT CREDIT SERVICES 52.40PARK BUILDING MAINTENANCE OTHER IMPROVEMENT SUPPLIES 135.60SKATING RINK MAINTENANCE OTHER IMPROVEMENT SUPPLIES 243.05 250.00SOFTBALLOTHER CONTRACTUAL SERVICESHORDYK, EVAN 250.00 466.51BLDG/GROUNDS OPS & MAINT BLDG/STRUCTURE SUPPLIESHOTSY OF MN 466.51 76.50SOFTBALLOTHER CONTRACTUAL SERVICESHOWES, JEFFREY 76.50 50.00KICKBALLOTHER CONTRACTUAL SERVICESHOWES, JENNIFER 50.00 City Council Meeting of October 21, 2013 (Item No. 4q) Title: Vendor Claims Page 9 10/16/2013CITY OF ST LOUIS PARK 6:20:10R55CKSUMLOG23000VO 9Page -Council Check Summary 10/11/2013 -9/28/2013 Vendor AmountBusiness Unit Object 100.00KICKBALLOTHER CONTRACTUAL SERVICESHOWES, KRISTINE 204.00SOFTBALLOTHER CONTRACTUAL SERVICES 304.00 520.00PARK IMPROVE CAPITAL PROJECT IMPROVEMENTS OTHER THAN BUILDIHRGREEN 600.00TECHNOLOGY REPLACEMENT POLICE EQUIPMENT 1,120.00 57.18SPEC ASSMT CONSTRUCTION OTHER CONTRACTUAL SERVICESHUBER UNIVERSAL SERVICES LLC 57.18 45.00VEHICLE MAINTENANCE G&A SUBSCRIPTIONS/MEMBERSHIPSIATN 45.00 577.12STORM CLEAN UP OTHER IMPROVEMENT SUPPLIESINDEPENDENT BLACK DIRT CO 577.12 3,479.03GENERAL REPAIR EQUIPMENT MTCE SERVICEINVER GROVE FORD 3,479.03 39.33WATER UTILITY G&A GENERAL SUPPLIESJERRY'S HARDWARE 15.63PARK BUILDING MAINTENANCE OTHER IMPROVEMENT SUPPLIES 54.96 100.00ENGINEERING G & A PUBLIC WORKSJOE'S SEWER SERVICE INC 3,250.00SEWER UTILITY G&A OTHER IMPROVEMENT SERVICE 3,350.00 961.23IRRIGATION MAINTENANCE GENERAL SUPPLIESJOHN DEERE LANDSCAPES/LESCO 961.23 140.00INSPECTIONS G & A CERTIFICATE OF COMPLIANCEJOHNSON ASSET MGMT LLC, G 140.00 95.85REFORESTATION FUND OTHER CONTRACTUAL SERVICESJOHNSON, JERRY 95.85 300.00KICKBALLOTHER CONTRACTUAL SERVICESJOHNSON, SUSAN 300.00 528.46EMPLOYEE FLEXIBLE SPENDING B/S WAGE GARNISHMENTSKELLER, JASMINE Z City Council Meeting of October 21, 2013 (Item No. 4q) Title: Vendor Claims Page 10 10/16/2013CITY OF ST LOUIS PARK 6:20:10R55CKSUMLOG23000VO 10Page -Council Check Summary 10/11/2013 -9/28/2013 Vendor AmountBusiness Unit Object 528.46 400.00PRE-SCHOOL PROGRAMS OTHER CONTRACTUAL SERVICESKIDCREATE STUDIO 400.00 500.00NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICESKILMER POND HOMEOWNERS ASSOCIA 500.00 3,352.50ESCROWSGENERALKIMLEY-HORN AND ASSOCIATES, IN 3,352.50 275.00NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICESKRUSE, JENNIFER 275.00 15.86PARK MAINTENANCE G & A OTHER IMPROVEMENT SUPPLIESLAKES GAS CO 15.86 236.88GENERAL FUND BALANCE SHEET INVENTORYLARSON COMPANIES LTD INC, WD 236.88 76.76REFORESTATION FUND OTHER CONTRACTUAL SERVICESLARSON, DAN 76.76 490.44SYSTEM REPAIR OTHER IMPROVEMENT SUPPLIESLARSON, JH CO 490.44 42.29WATER UTILITY G&A SEMINARS/CONFERENCES/PRESENTATLAUMANN, JOHN 42.29 24.78VEHICLE MAINTENANCE G&A GENERAL SUPPLIESLAWSON PRODUCTS INC 24.78 112,368.25UNINSURED LOSS B/S PREPAID EXPENSESLEAGUE OF MN CITIES INSURANCE 112,368.25 64.35CABLE TV G & A OFFICE EQUIPMENTLEWIS, MISTY 64.35 293.30SUPPORT SERVICES G&A OFFICE SUPPLIESLIBERTY ENVELOPE 293.30 39,450.14REILLY G & A LEGAL SERVICESLOCKRIDGE GRINDAL NAUEN PLLP City Council Meeting of October 21, 2013 (Item No. 4q) Title: Vendor Claims Page 11 10/16/2013CITY OF ST LOUIS PARK 6:20:10R55CKSUMLOG23000VO 11Page -Council Check Summary 10/11/2013 -9/28/2013 Vendor AmountBusiness Unit Object 39,450.14 2,450.25TECHNOLOGY REPLACEMENT OFFICE EQUIPMENTLOGIS 2,450.25 198.69ORGANIZED REC G & A MILEAGE-PERSONAL CARLOMBARDI, JIM 198.69 238.76SSD 2 G&A OTHER CONTRACTUAL SERVICESMAPLE CREST LANDSCAPE 224.44SSD #5 G&A OTHER CONTRACTUAL SERVICES 152.05SSD #6 G&A OTHER CONTRACTUAL SERVICES 615.25 100.46VEHICLE MAINTENANCE G&A GENERAL SUPPLIESMATHESON TRI-GAS INC 100.46 26.59DAMAGE REPAIR OTHER IMPROVEMENT SUPPLIESMENARDS 71.24PAINTINGOTHER IMPROVEMENT SUPPLIES 74.83IRRIGATION MAINTENANCE GENERAL SUPPLIES 121.07WESTWOOD G & A GENERAL SUPPLIES 293.73 316,652.43OPERATIONSCLEANING/WASTE REMOVAL SERVICEMETROPOLITAN COUNCIL 316,652.43 794.00POLICE G & A TRAININGMHSRC/RANGE 2,374.00JAG GRANT 2010 TRAINING 3,168.00 754.17BLDG/GROUNDS OPS & MAINT BUILDING MTCE SERVICEMIDWEST OVERHEAD CRANE CORP 754.17 1,219.50WATER UTILITY G&A OTHER CONTRACTUAL SERVICESMIDWEST TESTING LLC 1,219.50 119.23EMPLOYEE FLEXIBLE SPENDING B/S ACCRUED OTHER BENEFITSMINNESOTA BENEFIT ASSOC 119.23 1,994.54GENERAL FUND BALANCE SHEET CLEARING ACCOUNTMINNESOTA DEPT COMMERCE 1,994.54 32.00WATER UTILITY G&A LICENSESMINNESOTA DEPT HEALTH City Council Meeting of October 21, 2013 (Item No. 4q) Title: Vendor Claims Page 12 10/16/2013CITY OF ST LOUIS PARK 6:20:10R55CKSUMLOG23000VO 12Page -Council Check Summary 10/11/2013 -9/28/2013 Vendor AmountBusiness Unit Object 32.00 16.00EMPLOYEE FLEXIBLE SPENDING B/S ACCRUED OTHER BENEFITSMINNESOTA NCPERS LIFE INS 16.00 355.00SEWER UTILITY G&A SEMINARS/CONFERENCES/PRESENTATMINNESOTA POLLUTION CONTROL AG 355.00 225.00WATER UTILITY G&A SEMINARS/CONFERENCES/PRESENTATMINNESOTA RURAL WATER ASSOC 225.00 389.03SUPPORT SERVICES G&A OFFICE SUPPLIESMINUTEMAN PRESS 389.03 55,000.00UNINSURED LOSS G&A UNINSURED LOSSMONTGOMERY BRINKMAN LLC 55,000.00 52.94-PARK IMPROVE BALANCE SHEET DUE TO OTHER GOVTSMOST DEPENDABLE FOUNTAINS 822.94PARK IMPROVE CAPITAL PROJECT BUILDINGS & STRUCTURES 770.00 1,205.24GENERAL FUND BALANCE SHEET INVENTORYNAPA (GENUINE PARTS CO) 194.45GENERAL REPAIR GENERAL SUPPLIES 1,399.69 338.00GENERAL BUILDING MAINTENANCE BUILDING MTCE SERVICENATL AUTOMATIC SPRINKLER CO 338.00 1,725.00SOFTBALLOTHER CONTRACTUAL SERVICESNEUMANN, NEAL 1,725.00 500.00POLICE G & A OTHER CONTRACTUAL SERVICESOAK KNOLL ANIMAL HOSPITAL 500.00 298.89WESTWOOD G & A MILEAGE-PERSONAL CAROESTREICH, MARK 298.89 561.45POLICE G & A OFFICE SUPPLIESOFFICE DEPOT 53.99POLICE G & A OPERATIONAL SUPPLIES 118.70PUBLIC WORKS G & A OFFICE SUPPLIES 14.09WATER UTILITY G&A OFFICE SUPPLIES 748.23 City Council Meeting of October 21, 2013 (Item No. 4q) Title: Vendor Claims Page 13 10/16/2013CITY OF ST LOUIS PARK 6:20:10R55CKSUMLOG23000VO 13Page -Council Check Summary 10/11/2013 -9/28/2013 Vendor AmountBusiness Unit Object 2,598.36INSPECTIONS G & A GENERAL PROFESSIONAL SERVICESOFFICE TEAM 2,598.36 160.61REFORESTATION FUND OTHER CONTRACTUAL SERVICESOLSON, ROBERT 160.61 169,250.00ESCROWSGENERALOPPIDAN INVESTMENT COMPANY 169,250.00 1,343.95TREE REPLACEMENT TREE REPLACEMENTOUT BACK NURSERY 1,343.95 1,603.13SOLID WASTE G&A OTHER CONTRACTUAL SERVICESPARK NICOLLET/METHODIST HOSPIT 1,603.13 1,646.32REC CENTER BUILDING EQUIPMENT MTCE SERVICEPBBS EQUIPMENT CORP 1,646.32 101.53SOLID WASTE G&A OPERATIONAL SUPPLIESPLASTIC BAGMART 101.53 208.66REFORESTATION FUND OTHER CONTRACTUAL SERVICESPRANGE, DAVID 208.66 8,676.36TREE DISEASE PUBLIC CLEANING/WASTE REMOVAL SERVICEPRECISION LANDSCAPE & TREE 8,676.36 2,397.90GENERAL REPAIR EQUIPMENT MTCE SERVICEPREMIER FLEET SERVICES 2,397.90 905.00DIAL-A-RIDE PROGRAM OTHER CONTRACTUAL SERVICESPRISM EXPRESS MANAGER 905.00 5,702.25WATER UTILITY G&A OTHER IMPROVEMENT SERVICEQ3 CONTRACTING 3,029.51STORM WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 8,731.76 320.00HALLOWEEN PARTY OTHER CONTRACTUAL SERVICESRAINBOW PARTY ARTS 320.00 2,799.39FACILITY OPERATIONS GARBAGE/REFUSE SERVICERANDY'S SANITATION INC City Council Meeting of October 21, 2013 (Item No. 4q) Title: Vendor Claims Page 14 10/16/2013CITY OF ST LOUIS PARK 6:20:10R55CKSUMLOG23000VO 14Page -Council Check Summary 10/11/2013 -9/28/2013 Vendor AmountBusiness Unit Object 993.20SOLID WASTE COLLECTIONS GARBAGE/REFUSE SERVICE 1,232.99REC CENTER BUILDING GARBAGE/REFUSE SERVICE 5,025.58 105.00SOCCEROTHER CONTRACTUAL SERVICESRASYAEV, IGOR 105.00 50.42POLICE G & A OFFICE SUPPLIESREGENCY OFFICE PRODUCTS LLC 50.42 69.92REFORESTATION FUND OTHER CONTRACTUAL SERVICESRICHMOND, JULIE 69.92 3,293.41IT G & A EQUIPMENT MTCE SERVICERICOH USA INC 3,293.41 914.74GENERAL FUND BALANCE SHEET INVENTORYRMS RENTALS 914.74 62.18GENERAL FUND BALANCE SHEET INVENTORYROSENBAUER SOUTH DAKOTA LLC 4.00-GENERAL FUND BALANCE SHEET DUE TO OTHER GOVTS 58.18 273.00ADMINISTRATION G & A SUBSCRIPTIONS/MEMBERSHIPSROTARY CLUB OF SLP 273.00 750.26STORM WATER UTILITY G&A OTHER IMPROVEMENT SERVICEROYAL CONCRETE PIPE INC 750.26 200.00GREEN REMODELING PROGRAM OTHER CONTRACTUAL SERVICESRUSSELL, KIRK 200.00 2,115.56SKATING RINK MAINTENANCE OTHER IMPROVEMENT SUPPLIESSCHERER BROS. LUMBER CO. 2,115.56 375.00HALLOWEEN PARTY OTHER CONTRACTUAL SERVICESSEIFERT, JIM 375.00 417.50GREEN REMODELING PROGRAM OTHER CONTRACTUAL SERVICESSHAPIN, RYAN 417.50 181.95GRAFFITI CONTROL OTHER IMPROVEMENT SUPPLIESSHERWIN-WILLIAMS CO City Council Meeting of October 21, 2013 (Item No. 4q) Title: Vendor Claims Page 15 10/16/2013CITY OF ST LOUIS PARK 6:20:10R55CKSUMLOG23000VO 15Page -Council Check Summary 10/11/2013 -9/28/2013 Vendor AmountBusiness Unit Object 181.95 20.00ADMINISTRATION G & A GENERAL PROFESSIONAL SERVICESSHRED-IT USA MINNEAPOLIS 10.00FINANCE G & A GENERAL PROFESSIONAL SERVICES 50.00POLICE G & A OTHER CONTRACTUAL SERVICES 80.00 325.00SOFTBALLOTHER CONTRACTUAL SERVICESSMITH, PERRY 325.00 1,174.56PARK IMPROVE CAPITAL PROJECT IMPROVEMENTS OTHER THAN BUILDISNYDER ELECTRIC 1,174.56 .40-FACILITIES MCTE G & A BANK CHARGES/CREDIT CD FEESSPS COMPANIES INC 57.23PLUMBING MTCE BLDG/STRUCTURE SUPPLIES 56.83 1,258.03CE INSPECTION IMPROVEMENTS OTHER THAN BUILDISRF CONSULTING GROUP INC 1,258.03 3,856.99PARK IMPROVE CAPITAL PROJECT IMPROVEMENTS OTHER THAN BUILDIST CROIX REC CO 3,856.99 5,950.81TREE DISEASE PRIVATE CLEANING/WASTE REMOVAL SERVICEST CROIX TREE SERVICE INC 5,950.81 229.50ADULT PROGRAMS OTHER CONTRACTUAL SERVICESST LOUIS PARK COMMUNITY EDUCAT 229.50 18,000.00HOUSING AUTHORITY OTHER CONTRACTUAL SERVICESST LOUIS PARK HOUSING AUTHORIT 18,000.00 318.55PATCHING-PERMANENT OTHER IMPROVEMENT SUPPLIESST PAUL, CITY OF 318.55 147.37POLICE G & A OPERATIONAL SUPPLIESSTREICHER'S 109.38OPERATIONSOPERATIONAL SUPPLIES 256.75 104.42GENERAL REPAIR EQUIPMENT MTCE SERVICESUBURBAN CHEVROLET 104.42 City Council Meeting of October 21, 2013 (Item No. 4q) Title: Vendor Claims Page 16 10/16/2013CITY OF ST LOUIS PARK 6:20:10R55CKSUMLOG23000VO 16Page -Council Check Summary 10/11/2013 -9/28/2013 Vendor AmountBusiness Unit Object 1,524.04GENERAL FUND BALANCE SHEET INVENTORYSUBURBAN TIRE WHOLESALE 1,524.04 6.61-GENERAL FUND BALANCE SHEET DUE TO OTHER GOVTSSUNDBERG CO, CE 102.85GENERAL BUILDING MAINTENANCE GENERAL SUPPLIES 96.24 300.00WATER UTILITY G&A TRAININGSUSA 300.00 25.64POLICE G & A GENERAL SUPPLIESTARGET BANK 25.64 66.75REFORESTATION FUND OTHER CONTRACTUAL SERVICESTARNOWSKI, ELIZABETH 66.75 450.00SOFTBALLOTHER CONTRACTUAL SERVICESTHOMPSON, JAMES 450.00 4,285.00PARK IMPROVE CAPITAL PROJECT IMPROVEMENTS OTHER THAN BUILDITHOR GUARD INC 4,285.00 518.16ADMINISTRATION G & A OTHER CONTRACTUAL SERVICESTIMESAVER OFF SITE SECRETARIAL 518.16 216.12GENERAL FUND BALANCE SHEET INVENTORYTITAN MACHINERY 216.12 1,580.00OFF-LEASH DOG PARK OTHER IMPROVEMENT SUPPLIESTOWN & COUNTRY FENCE INC 1,580.00 967.35GENERAL FUND BALANCE SHEET INVENTORYTRI STATE BOBCAT 967.35 231.44WATER UTILITY G&A GENERAL CUSTOMERSTSCHIDA, DENISE 231.44 127.63GENERAL BUILDING MAINTENANCE BUILDING MTCE SERVICETWIN CITY GARAGE DOOR CO 127.63 1,328.88GO BONDS-FIRE STATIONS G&A BUILDINGS & STRUCTURESUHL CO INC 1,328.88 City Council Meeting of October 21, 2013 (Item No. 4q) Title: Vendor Claims Page 17 10/16/2013CITY OF ST LOUIS PARK 6:20:10R55CKSUMLOG23000VO 17Page -Council Check Summary 10/11/2013 -9/28/2013 Vendor AmountBusiness Unit Object 150.00EMPLOYEE FLEXIBLE SPENDING B/S WAGE GARNISHMENTSUNITED STATES TREASURY 150.00 204.00EMPLOYEE FLEXIBLE SPENDING B/S UNITED WAYUNITED WAY OF MINNEAPOLIS AREA 204.00 187.86KICKBALLGENERAL SUPPLIESUNIVERSAL ATHLETIC 187.86 2.41-GENERAL FUND BALANCE SHEET DUE TO OTHER GOVTSUNIVERSITY OF MINNESOTA 37.41TREE MAINTENANCE SEMINARS/CONFERENCES/PRESENTAT 35.00 120.00POLICE G & A OTHER CONTRACTUAL SERVICESUNO DOS TRES COMMUNICATIONS 120.00 161.59WATER UTILITY G&A OTHER IMPROVEMENT SUPPLIESUSA BLUE BOOK 423.12STORM WATER UTILITY G&A OPERATIONAL SUPPLIES 584.71 1,500.00ESCROWSPMC ESCROWUTOFT, LORRI 1,500.00 507.90HUMAN RESOURCES RECOGNITIONVAIL, LORI 507.90 601.26WATER UTILITY G&A OTHER IMPROVEMENT SERVICEVALLEY-RICH CO INC 601.26 99.44ENVIRONMENTAL G & A MILEAGE-PERSONAL CARVAUGHAN, JIM 99.44 20.00HUMAN RESOURCES RECRUITMENTVERIFIED CREDENTIALS 20.00 74.16COMMUNICATIONS/GV REIMBURSEABL TELEPHONEVERIZON WIRELESS 50.04SEWER UTILITY G&A TELEPHONE 3,302.70CELLPHONES, IPADS, ETC.OFFICE EQUIPMENT 3,426.90 274.08WATER UTILITY G&A OTHER IMPROVEMENT SERVICEWATER CONSERVATION SERVICE INC City Council Meeting of October 21, 2013 (Item No. 4q) Title: Vendor Claims Page 18 10/16/2013CITY OF ST LOUIS PARK 6:20:10R55CKSUM LOG23000VO 18Page -Council Check Summary 10/11/2013 -9/28/2013 Vendor AmountBusiness Unit Object 274.08 371.39CONCESSIONSCONCESSION SUPPLIESWATSON CO INC 371.39 879.23WATER UTILITY G&A EQUIPMENT MTCE SERVICEWEBER ELECTRIC 879.23 1,408.00COUNTS AND STUDIES OTHER CONTRACTUAL SERVICESWSB ASSOC INC 1,408.00 138.18STORM WATER UTILITY G&A ELECTRIC SERVICEXCEL ENERGY 22,538.08ENTERPRISE G & A ELECTRIC SERVICE 22,676.26 350.00NEIGHBORHOOD ASSOCIATION GRANT OTHER CONTRACTUAL SERVICESZANDER, LOIS 350.00 90.04GENERAL FUND BALANCE SHEET INVENTORYZIEGLER INC 12,677.73PREVENTATIVE MAINTENANCE EQUIPMENT MTCE SERVICE 2,937.72GENERAL REPAIR EQUIPMENT MTCE SERVICE 15,705.49 Report Totals 1,404,269.79 City Council Meeting of October 21, 2013 (Item No. 4q) Title: Vendor Claims Page 19 Meeting: City Council Meeting Date: October 21, 2013 Public Hearing Agenda Item: 6a EXECUTIVE SUMMARY TITLE: Assessment of Delinquent Charges RECOMMENDED ACTION: Mayor to open the public hearing, solicit comments, and close the public hearing. Motion to Adopt Resolution to assess delinquent water, sewer, storm water, refuse, abating grass/weed cutting, tree removal/injection, false alarm fees and other miscellaneous charges. POLICY CONSIDERATION: Does the City Council wish to collect outstanding fees and charges through the special assessment process? SUMMARY: The City certifies delinquent charges to Hennepin County as a means to collect on these accounts. The certification is done via the special assessment process, and becomes a lien on the individual properties that is due over the next year or several years, depending upon the type of charge. Information on the 2013 certification process is provided below. FINANCIAL OR BUDGET CONSIDERATION: Collection of these charges is vital to the financial stability of our utility systems and to reimburse the city for expenses incurred in providing services. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Discussion Sample Certification Letter Resolution Levying Assessment Prepared by: Steven Heintz, Finance Supervisor Reviewed by: Brian Swanson, Controller Approved by: Nancy Deno, Deputy City Manager/HR Director City Council Meeting of October 21, 2013 (Item No. 6a) Page 2 Title: Assessment of Delinquent Charges DISCUSSION BACKGROUND: Each of the customers involved in this special assessment process received a City service. Subsequently, the customers were then billed through our regular billing process. The invoice(s) is/are now past due, and the recommended method of collecting the past due amounts is through certification as a special assessment to the property for the next year or years taxes depending on the delinquency. In advance of the public hearing date, individual letters were mailed to property owners and tenants, if applicable, advising them of the assessment and their right to be heard before the City Council. The table below shows comparison data from 2009 - 2013 in relation to number of letters mailed and value of delinquent amounts. Year Number of Letters Delinquent Amounts Final Certification Amounts 2013 1811 $872,661 N/A 2012 1803 $816,357 $504,937 2011 1631 $834,605 $583,642 2010 1634 $743,023 $447,472 2009 1687 $753,624 $453,059 Each year there are a number of residents who pay their delinquent amount(s) before the certification deadline, thereby reducing the final amount certified and sent to Hennepin County. In addition, during the month of October, there are several hundred property owners who contact the City with questions about their outstanding balance(s) and the certification process. The delinquent balance was $675,753 as of the close of business on October 14, 2013. Staff will provide the delinquent amount balance as of the close of business on October 21, 2013 at the Council meeting. Customers have until November 1, 2013 at 4:30 p.m. to pay the delinquent amount. The amounts shown do not include interest or the $30.00 per account administrative fee. A copy of the assessment roll is on file with the City Clerk’s office for review. NEXT STEPS: After conducting a public hearing, the City Council is asked to direct the assessment of delinquent water, sewer, storm water, refuse, abating grass/weed cutting, tree removal/injection, false alarm fees and other miscellaneous charges against the benefiting property. Staff will continue to collect payments related to the delinquent accounts and work with residents to resolve issues related to their delinquent accounts. All delinquent accounts outstanding as of November 1, 2013 at 4:30 p.m. will be certified to Hennepin County for collection as part of the owner’s property tax bill. Upon certification, the delinquent amounts will become a lien on the individual properties. At this time, the Accounting Division has not received notice of anyone wanting to speak at the Public Hearing. City Council Meeting of October 21, 2013 (Item No. 6a) Page 3 Title: Assessment of Delinquent Charges 5005 Minnetonka Blvd St. Louis Park, MN 55416-2216 Date of Notice: October 1, 2013 Mailing Address Line 1 Mailing Address Line 2 Mailing Address Line 3 Mailing Address Line 4 Mailing Address Line 5 Mailing Address Line 6 RE: Charges Owed: For Delinquent Utility Account: Service Address: Service Address Delinquent Amount: Current WO Balance Account Number: Account Number Customer Number: Customer Number Property I.D. Number: Tax Roll Numeric Dear: Customer Name The City of St. Louis Park encourages its customers to remain current in the payment of their bills. When accounts become delinquent, according to Minnesota law, they may be certified to Hennepin County to be collected with property taxes payable in the next year. City of St. Louis Park records show this account was delinquent as of September 18, 2013. In an effort to avoid the account from being certified to the property taxes, the City is requesting that payment in full be received at City Hall by Friday, November 1, 2013 at 4:30p.m. If payment in full is not received by that date and time, the outstanding delinquent amount, plus an administrative charge of $30.00, and interest at a rate of 5.85% for 13 months will be sent to Hennepin County for collection with the property taxes in 2014. The City Council will consider final action on all delinquent accounts at a public hearing during the regular Council meeting on Monday, October 21, 2013 at 7:30 p.m. in the Council Chambers. A written appeal may be presented to the Council at that time or appeals may be made to Brian Swanson - Controller, 5005 Minnetonka Blvd., St. Louis Park, MN 55416. The City would like to avoid the certification process, as it adds additional costs to all parties involved in the long run. Please feel free to contact our office at (952) 924-2111 if you have questions regarding this notice. Payments may be made via cash, check, or credit card in person at City Hall, by mailing a check to City Hall, or paying by credit card at https://eub.stlouispark.org. Payments cannot be accepted over the phone. eBill customers should check their “junk” email folder for any email notifications they did not receive. Thank you for your prompt attention to this matter. Brian Swanson Controller City of St. Louis Park, 5005 Minnetonka Boulevard, St. Louis Park, MN 55416 City Council Meeting of October 21, 2013 (Item No. 6a) Page 4 Title: Assessment of Delinquent Charges RESOLUTION NO. 13-____ LEVYING ASSESSMENT FOR DELINQUENT UTILITY ACCOUNTS, TREE REMOVAL/INJECTION, FALSE ALARM FEES AND OTHER MISCELLANEOUS CHARGES WHEREAS, the City Council has heretofore determined by ordinance the rates and charges for water, sewer, storm water and refuse services of the city and has provided for the abatement of tree removal/injection, grass/weed cutting and other miscellaneous charges to a home or business shall be at the expense of the owners of the premises involved; and WHEREAS, all such sums become delinquent and assessable against the property served under Section 6-158, Section 6-206, Section 9-103, Section 9-110, Section 11-2004 of the St. Louis Park Ordinance Code and Minnesota Statutes 18.023, 18.271, 443 and 429; and WHEREAS, Accounting has prepared an assessment roll setting forth an assessment against each tract or parcel of land served by water, sewer, storm water and refuse services of the City or charged for the costs of abating grass/weed cutting, tree removal/injection, false alarm fees and other miscellaneous charges which remain unpaid at the close of business on November 1, 2013; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis Park that said assessment roll is hereby adopted and approved, and there is hereby levied and assessed against each and every tract of land described therein an assessment in the amounts respectively therein abating water, sewer, storm water, refuse, grass/weed cutting, tree removal/injection, false alarm fees and other miscellaneous charges which remain unpaid at the close of business on November 1, 2013; and BE IT FURTHER RESOLVED that the Controller is hereby authorized to deliver said assessment roll to the Auditor of Hennepin County for collection of the assessment in the same manner as other municipal taxes are collected and payment thereof enforced with interest from the date of this resolution at the rate of five point eight five percent (5.85 %) per annum. Reviewed for Administration: Adopted by the City Council October 21, 2013 City Manager Mayor Attest: City Clerk Meeting: City Council Meeting Date: October 21, 2013 Action Agenda Item: 8a EXECUTIVE SUMMARY TITLE: Adoption of 2014 Utility Rates RECOMMENDED ACTION: Motion to Adopt Resolution setting the 2014 Utility Rates. POLICY CONSIDERATION: Does the City Council desire to set the 2014 Utility Rates as proposed? SUMMARY: At the October 14, 2013 study session, staff presented the proposed utility rates to Council. City staff, in conjunction with consultants, analyzed the City’s utility operations and capital plans over the next 10 years to determine if rate adjustments are needed to maintain long term sustainability in each of the four utility funds. The City Council reviewed and discussed information provided by staff over the course of the year to determine the proposed utility rates for 2014 to be considered this evening. Based on analyses from information in the CIP and the plan approved by Council, which is the continued phased-in increase to the fixed fee for the Water Fund as a means to reduce some of the seasonal volatility, changes in utility rates are being recommended. The changes are consistent with information Council received in the past and are in line with the goals of achieving long-term sustainability in the funds and promoting a decrease in refuse. For 2014, the approximate cumulative effect on a typical residential property for all the utility rate adjustments would be an increase of $39.80, or 4.32% for the year, or approximately $3.32 per month. This calculation is based on a family of four using 30 units of water per quarter (22,500 gallons), and 60 gallon solid waste service. The recommended rates will be in place for consumption or services provided beginning on January 1, 2014. The attached resolution provides specific information on the recommended rate adjustments for each fund. FINANCIAL OR BUDGET CONSIDERATION: The utility rates will support necessary city services to be provided during 2014. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: 2014 Proposed Utility Rates - Impact on a Residential Property Resolution Prepared by: Steven Heintz, Finance Supervisor Reviewed by: Brian Swanson, Controller Approved by: Nancy Deno, Deputy City Manager/HR Director CITY OF ST. LOUIS PARK ESTIMATED QUARTERLY UTILITY BILL ACTUAL 2013 AND PROPOSED 2014 Household Size 4 Units per quarter 30 Solid Waste Service 60-gallon Meter size 3/4 inch Actual Proposed Dollar Percent Service Type 2013 2014 Change Change Notes Water Per unit rate - Tier 1 1.44$ 1.49$ 0.05$ 3.47% Service charge 15.03$ 17.47$ 2.44$ 16.23% State testing fee 1.59$ 1.59$ -$ 0.00% Consumption 43.20$ 44.70$ 1.50$ 3.47% Sewer Service charge 13.43$ 13.83$ 0.40$ 2.98% Per unit 2.61$ 2.69$ 0.08$ 3.07% Consumption 78.30$ 80.70$ 2.40$ 3.07% Storm Drainage Service charge 16.00$ 17.60$ 1.60$ 10.00% Bassett Creek Fee*1.93$ 1.93$ -$ 0.00%Bassett Creek fee Solid Waste (includes tax)62.97$ 64.58$ 1.61$ 2.56% Total Bill without Bassett*230.52$ 240.47$ 9.95$ 4.32%Not including BCWMC Increase per quarter (dollars)9.95$ Increase per year (dollars)39.80$ * Since not all property owners would be charged this fee, it is not included in the dollar or percentage change in total bill. City Council Meeting of October 21, 2013 (Item No. 8a) Title: Adoption of 2014 Utility Rates Page 2 City Council Meeting of October 21, 2013 (Item No. 8a) Page 3 Title: Adoption of 2014 Utility Rates RESOLUTION NO. 13-____ RESOLUTION SETTING UTILITY RATES WHEREAS, the City Council of the City of St. Louis Park, Minnesota has received a report through the Controller related to proposed utility rates; and WHEREAS, it is necessary for the city to maintain charges in an amount necessary to cover the cost of providing service to users; and WHEREAS, maintaining rates through regular adjustment is a recommended practice rather than large intermittent increases; NOW THEREFORE BE IT RESOLVED by the City Council of the City of St. Louis Park, MN, that: 1. The water rates as recommended are hereby adopted. Description Units of Usage* Adopted Rate Tier1 0 - 40 units (0-30,000 gallons) $1.49 Tier 2 41-80 units (30,001 – 60,000 gallons) $1.86 Tier 3 >80 units (>60,000 gallons) $2.78 Commercial All units $1.49 Irrigation All units $2.78 *1 unit equals 100 cubic feet or 750 gallons 2. The water meter charges recommended are hereby adopted. Residential/Multi- family Quarterly Fee Commercial Monthly Fee Meter Size 2014 2014 5/8" $17.47 $5.82 3/4" $17.47 $5.82 1" $24.46 $8.15 1.5" $31.45 $10.48 2" $50.66 $16.89 3" $192.17 $64.06 4" $244.58 $81.53 6" $366.87 $122.29 2" compound $50.66 n/a 3" compound $192.17 n/a 3. The Minnesota Department of Health state testing for water quality will continue to be imposed at a rate of $1.59 per quarter for residential and multi-family and $0.53 per month for commercial accounts. City Council Meeting of October 21, 2013 (Item No. 8a) Page 4 Title: Adoption of 2014 Utility Rates 4. The sanitary sewer usage rate recommended is hereby adopted at $2.69 per unit. 5. The sanitary sewer base charge recommended is hereby adopted at $13.83 per quarter for residential and multi-family accounts and $4.61 per month for commercial accounts. 6. The storm sewer rate recommended is hereby adopted at $17.60 per quarter per residential equivalent unit or $29.35 per month per residential equivalent unit for commercial accounts. 7. The Bassett Creek Watershed Management Charge pass through for properties located within the Bassett Creek Watershed Management District will be $1.93 per quarter per residential equivalent unit or $0.64 per month per residential equivalent unit. 8. The solid waste service charges per quarter recommended are hereby adopted. Service Level In Gallons Rates – without tax 20 $31.93 30 $49.75 60 $64.58 90 $87.14 120 $111.24 150 $134.42 180 $157.59 210 Eliminated 240 Eliminated 270 $222.48 360 $315.18 450 $417.15 540 $500.58 Reviewed for Administration: Adopted by the City Council October 21, 2013 City Manager Mayor Attest: City Clerk Meeting: City Council Meeting Date: October 21, 2013 Action Agenda Item: 8b EXECUTIVE SUMMARY TITLE: Resolution Confirming Appointment of Stephen Koering to the Position of Fire Chief RECOMMENDED ACTION: Motion to Adopt Resolution confirming the appointment of Stephen Koering to the position of Fire Chief. POLICY CONSIDERATION: None at this time. SUMMARY: With the resignation of Luke Stemmer, a vacancy has been created in the position of Fire Chief. Following an extensive recruitment and selection process with our Fire Civil Service Commission, staff, and consultant Richard Fursman, the City Manager has selected Steve Koering to fill this position. We are pleased that he is scheduled to start with us on November 18, 2013, pending confirmation. The City’s Fire Chief provides leadership and direction for all fire service functions for the City. This position is key to the success of our public safety program in fire prevention, suppression, and emergency preparedness. The Fire Chief will work closely with all departments to ensure long range planning and policy development relating to fire prevention and suppression. The City Manager works closely with the Fire Chief as part of the management team. To support ongoing learning and leadership connections, we have approved eligibility for tuition reimbursement as a probationary employee and funding attendance to the Fire Chief’s conference in November. Most recently, Mr. Koering has been the Assistant Fire Chief, Operations, for the City of Eden Prairie, and has served that city for 24 years. Educationally, Mr. Koering holds AAS degrees in Fire Protection and Emergency Management and is currently pursuing ongoing professional development with Bachelor of Science degree in Fire Science Administration, while also serving as an Adjunct Instructor of fire science and emergency management curriculum at Hennepin Technical College. In addition, Mr. Koering serves as Incident Commander, Operations Section Chief, and Liaison Officer on the multi-disciplinary volunteer response team deployed throughout the state to provide support following tornadoes, floods, and other natural disasters. The City of St. Louis Park will be fortunate to have him bring his many talents and abilities to our community. City Charter Section 5.04: Powers and Duties of the City Manager, states that with the consent of the Council, the City Manager may appoint all department heads and other officers of the City. At this time, the City Manager is seeking confirmation from the Council of the appointment of Stephen Koering as Fire Chief. FINANCIAL OR BUDGET CONSIDERATION: Not applicable. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Resolution Resume Prepared by: Nancy Deno, Deputy City Manager/HR Director Approved by: Tom Harmening, City Manager City Council Meeting of October 21, 2013 (Item No. 8b) Page 2 Title: Resolution Confirming Appointment of Stephen Koering to the Position of Fire Chief. RESOLUTION NO. 13-___ RESOLUTION OF THE CITY COUNCIL OF ST. LOUIS PARK, MINNESOTA CONFIRMING THE APPOINTMENT OF STEPHEN KOERING TO THE POSITION OF FIRE CHIEF WHEREAS, St. Louis Park City Charter Section 5.04 grants authority to the City Manager to control and direct the administration of the City’s affairs and to appoint, with the consent of the Council, all Department Heads; and WHEREAS, the resignation of Luke Stemmer has resulted in a vacancy in the position of Fire Chief; and WHEREAS, the City Manager has conducted an extensive recruitment and selection process and as a result of that process, now wishes to appoint Stephen Koering to the position of Fire Chief and will begin employment November 18, 2013; and WHEREAS, in support of continued professional development and leadership connections, the City Manager has approved tuition reimbursement as a probationary employee and funding his attendance at the Fire Chief’s conference. NOW THEREFORE BE IT RESOLVED that the City Council of the City of St. Louis Park, Minnesota confirms the decision of the City Manager to appoint Mr. Koering to the position of Fire Chief. Reviewed for Administration: Adopted by the City Council October 21, 2013 City Manager Mayor Attest: City Clerk STEVE KOERING . FIRE SERVICE LEADER - Confident, collaborative and decisive emergency leader with more than 25 years as a Firefighter and Fire Chief, Type III Incident Management Team Leader and Adjunct Instructor of Emergency Management and Fire Science. - Analytical thinker, poised for next-level success in a leadership role in support of large-scale, vital public safety concerns. - Strategic leader of cross-functional teams, known for establishing open communications between departments. Able to the bridge the gap between managem ent, planning and field operations. - Dynamic, hands-on leadership including experience with multiple staffing models as well as experience managing vendors, contractors and subcontractors. - Adept at navigating public safety and emergency conduits to provide optimal delivery of manpower and resources to communities during local and national crises. - Able to adapt rapidly and lead through organizational change, with a proven track record of implementing best practices and training responders , driving process improvements through the development of a Joint Powers Association, increasing employee engagement and successfully harmonizing part-time, paid on call and full time staff. FIRE PREVENTION, PROTECTION + SUPPRESSION — LAWS + REGULATORY COMPLIANCE — DATA + TECHNOLOGY INTEGRATION HIGH PERFORMANCE TEAM LEADERSHIP — CONTINUOUS PROCESS IMPROVEMENT — VENDOR + CONTRACT NEGOTIATIONS CHANGE M ANAGEMENT — EFFECTIVE PARTNERING — PRESENTATION + PUBLIC SPEAKING — EMERGENCY ADMINISTRATION E MERGENCY E XPERIENCE The City of Eden Prairie, MN Eden Prairie, MN || 1989 – Present ASSISTANT FIRE CHIEF, OPERATIONS (FULL TIME) || 2005 – Present FIREFIGHTER, LIEUTENANT AND ASSISTANT CHIEF OPERATIONS (PAID ON CALL) || 1989 – 2005 Promoted to oversee the largest area of operations within the department. Lead, mentor and engage Fire Department personnel at four fire stations each with a Captain and an authorized strength of up to 95 staff. Provide leadership and accountability for Technical Operations division with one full and one part time resource responsible for the maintenance, repair and preparation of all radio, card access and citywide security equipment. Assist with the preparation and administration of a departmental budget of roughly $4.6M. Foster relationships internally between departments and externally with local and federal agencies and the community. Key Accomplishments  Providing leadership and cultivating teams through change from a primarily volunteer and on-call scenario to an organization with shift-based coverage and full-time staff. Successfully identify and resolve conflicts between full- time and paid on-call staff to ensure team cohesion and optimal coverage.  Improved employee satisfaction through the implementation of an innovative and highly successful engagement model, which involved gathering and analyzing survey data and implementing improvements such as management training and clarification of goals and expectations. Collaborated and delegated leadership to Captains, thereby making the transition process more inclusive. This process, now in its second year, achieved 100% participation and resulted in city leadership awards for all four of the Captains involved.  Achieved an average overall reduction in response time by 4.5 minutes.  Oversaw the successful construction of a new fire station. Managed vendors and union contractors and completed the project within budget. The new facility filled a gap in emergency response for the rapidly growing southwest side of the city and expanded capabilities by being able to serve as a primary emergency operations center.  Analyzed, streamlined and standardized purchasing looking at more than just lowest cost providers, thereby developing strategic, long-term vendor relationships. Also implemented inventory tracking and purchase order systems, all of which has already produced a 22% year-over-year cost savings. Minnesota Type III Incident Management Team Minneapolis, MN || 2006 – Present INCIDENT COMMANDER, OPERATIONS SECTION CHIEF AND LIAISON OFFICER Serve as a member of the multi-disciplinary 100-person volunteer response team deployed throughout the state of Minnesota and surrounding areas to provide operational, tactical and advisory support following tornadoes, floods and other natural disasters. Provide planning, logistics, finance and command assistance to local agencies. Develop and apply best practices and learning to improve efficiency. Achieve and maintain all training requirements.  Deployed three times following floods. Successfully creating measures for continuity of operations and City Council Meeting of October 21, 2013 (Item No. 8b) Title: Resolution Confirming Appointment of Stephen Koering to the Position of Fire Chief Page 3 STEVE KOERING—————————————————————————————P A G E 2 implementing debris management plans. Hennepin Technical College Eden Prairie, MN || 2001 – Present ADJUNCT INSTRUCTOR, FIRE SCIENCE CURRICULUM AND EMERGENCY MANAGEMENT CURRICULUM Teach in both the Fall and Spring term in the Fire Science and Emergency Management Curriculum. Develop all course materials and lesson plans for 6 to 30 students per class. Create and grade assignments and exams. Meet all requirements to provide Emergency Management certification.  Successfully built internal advocacy for and designed an expanded Emergency Management Curriculum and Degree with course offerings beyond the standard certification courses.  Regularly achieve high marks in student surveys, particularly around knowledge and ability to apply real life examples. P RIVATE S ECTOR E XPERIENCE NATIONAL ACCOUNT EXECUTIVE – Zomax, Inc. Plymouth, MN || 1995 – 2005 SENIOR ACCOUNT EXECUTIVE – Braun Media Services Plymouth, MN || 1994 – 1995 VICE PRESIDENT OF SALES – Cycle Software Services Eden Prairie, MN || 1993 – 1994 NATIONAL ACCOUNTS MANAGER – Sanborn Manufacturing Eden Prairie, MN || 1986 – 1993 A SSOCIATIONS AND P ROFESSIONAL E NGAGEMENT Former Board President and Current SCBA Technical Committee Chair Southwest Joint Powers Association | 2005-Present Co-founded a collaborative organization that continues to grow membership from 2 to 24 fire departments to standardize the purchasing and quality of equipment. Developed the first vendor agreement for SCBA equipment. Implemented processes which meet 10 of the 16 life safety initiatives. Currently collaborating with the League of Minnesota to demonstrate measurable risk reduction. Project Manager Heart Safe Eden Prairie | 2005-present Leads the successful effort to identify and maintain automatic external defibrillators in 78 public locations including 30 government buildings to increase public safety. Works to locate new units and promote the use of this technology throughout the City. Member, Metro Fire Chiefs Association | 2001 – Present Former Board Member and President, Hennepin County Fire Chiefs Association | 2001 – Present Minnesota Fire Department Association | 1989 – Present International Association of Fire Chiefs | 2003-Present Southwest Mutual Aid Association | 2001 – Present Minnesota State Fire Chiefs Association- 2003-present- Current Membership Chair E DUCATION AAS IN FIRE PROTECTION – Hennepin Technical College, Eden Prairie, MN AAS IN EMERGENCY MANAGEMENT – Hennepin Technical College, Eden Prairie, MN STATE CERTIFIED EMERGENCY MANAGER – Homeland Security Emergency Management CERTIFICATE OF PUBLIC SAFETY ADMINISTRATION – Hamline University, St. Paul, MN BACHELOR OF FIRE SCIENCE ADMINISTRATION – Waldorf College, St. Paul, MN (projected graduation Spring 2015) City Council Meeting of October 21, 2013 (Item No. 8b) Title: Resolution Confirming Appointment of Stephen Koering to the Position of Fire Chief Page 4