HomeMy WebLinkAbout2013/04/15 - ADMIN - Agenda Packets - City Council - RegularAGENDA
APRIL 15, 2013
(Councilmember Ross Out)
7:15 p.m. BOARDS & COMMISSION INTERVIEW – Westwood Room
7:30 p.m. CITY COUNCIL MEETING – Council Chambers
1. Call to Order
1a. Pledge of Allegiance
1b. Roll Call
2. Presentations -- None
3. Approval of Minutes
3a. Special Study Session Minutes April 1, 2013
4. Approval of Agenda and Items on Consent Calendar
NOTE: The Consent Calendar lists those items of business which are considered to be routine and/or which
need no discussion. Consent items are acted upon by one motion. If discussion is desired by either a
Councilmember or a member of the audience, that item may be moved to an appropriate section of the regular
agenda for discussion. The items for the Consent Calendar are listed on the last page of the Agenda.
Recommended Action: Motion to approve the Agenda as presented and items listed on the Consent Calendar; and to waive
reading of all resolutions and ordinances. (Alternatively: Motion to add or remove items from the
agenda, or move items from Consent Calendar to regular agenda for discussion.)
5. Boards and Commissions -- None
6. Public Hearings -- None
7. Requests, Petitions, and Communications from the Public -- None
8. Resolutions, Ordinances, Motions and Discussion Items
8a. Amendment of City Code Chapter 8, Subdivisions IV, V & VII, and Chapter 12, Article 1
Recommended Action: Motion to approve First Reading of an Ordinance amending
Chapter 8, Subdivisions IV – Food and Beverage, V – Public Sanitary Facilities, and
VII – Lodging and Chapter 12, Article 1 – Environmental and Public Health and to set
the second reading for May 6, 2013.
8b. Conditional Use Permit – Luther Fiat (1820 Quentin Avenue South)
Recommended Action: Motion to Adopt Resolution approving the Conditional Use
Permit (CUP) for Luther Fiat, with conditions recommended by staff.
8c. Project Report: Street Project – France Avenue Improvements–Project No. 2010-0005
Recommended Action: Motion to Adopt Resolution accepting the project report,
establishing Improvement Project No. 2010-0005, approving plans and specifications
for Design Option 3 and authorizing advertisement for bids for Improvement Project
No. 2010-0005 and Adopt Resolution authorizing parking restrictions on France
Avenue from W. 22nd Street to W. 26th Street.
9. Communication
Auxiliary aids for individuals with disabilities are available upon request. To make arrangements, please call
the Administration Department at 952/924-2525 (TDD 952/924-2518) at least 96 hours in advance of meeting.
Meeting of April 15, 2013
City Council Agenda
CONSENT CALENDAR
4a. Adopt Resolutions to recognize Robert Baumgartner (24 years) and Thomas Wasmund (30
years) for their service to the City of St. Louis Park
4b. Approve a soccer/football field lighting project at Louisiana Oaks Park
4c. Adopt Resolution authorizing entering into Cooperative Agreement No. 03162 with the
Minnesota Department of Transportation (MnDOT) for the Highway 7 / Louisiana
Avenue Interchange Project – Project No. 2012-0100
4d. Approve a Contract with Short Elliot Hendrickson, (SEH), Inc. which provides for
engineering consulting services related to the construction of the Highway 7 /
Louisiana Avenue Interchange Project – Project No. 2012-0100
4e. Approve a Cooperative Agreement with the MCES for the Highway 7 / Louisiana
Avenue Interchange Project – Project No. 2012-0100 and authorizing the Mayor and
City Manager to execute the Agreement
4f. Designate Allied Blacktop Company the lowest responsible bidder and authorize
execution of a contract with the firm in the amount of $289,609.91 for Street Maintenance
Project (Sealcoat Streets - Area 5 – Project No. 2013-0001)
4g. Designate Thomas & Sons Construction, Inc. the lowest responsible bidder and authorize
execution of a contract with the firm in the amount of $126,109.75 for the 2013 Random
Concrete Repair Project – Project No. 2013-0003, 0004, and 0006
4h. Designate ASTECH Corporation the lowest responsible bidder and authorize execution of
a contract with the firm in the amount of $1,357,961.60 for the 2013 Local Street
Rehabilitation Project (Area 1) - Project Nos. 2012-1000 & 2013-1400
4i. Adopt Resolution authorizing the elimination of the permit parking restriction in front of
3128 Idaho Avenue South
4j. Approve for filing Parks & Rec Advisory Commission Minutes October 24, 2012
4k. Approve for filing Parks & Rec Advisory Commission Minutes December 5, 2012
4l. Approve for filing Vendor Claims
St. Louis Park Economic Development Authority and regular City Council meetings are carried live on Civic TV cable channel 17 and
replays are frequent; check www.parktv.org for the schedule. The meetings are also streamed live on the internet at www.parktv.org,
and saved for Video on Demand replays. The agenda is posted on Fridays on the official city bulletin board in the lobby of City Hall and
on the text display on Civic TV cable channel 17. The agenda and full packet are available by noon on Friday on the city’s website.
Meeting: City Council
Meeting Date: April 15, 2013
Minutes: 3a
UNOFFICIAL MINUTES
CITY COUNCIL SPECIAL STUDY SESSION
ST. LOUIS PARK, MINNESOTA
APRIL 1, 2013
The meeting convened at 7:04 p.m.
Councilmembers present: Mayor Jeff Jacobs, Steve Hallfin, Anne Mavity, Julia Ross, Susan
Sanger, Sue Santa, and Jake Spano.
Councilmembers absent: None.
Staff present: Deputy City Manager/Director of Human Resources (Ms. Deno), City Assessor
(Mr. Bultema), Commercial Appraiser (Ms. Nathanson), Director of Community Development
(Mr. Locke), Economic Development Coordinator (Mr. Hunt), Communications Coordinator
(Mr. Zwilling), and Recording Secretary (Ms. Hughes).
1. 2013 Assessment Report
Ms. Deno presented the staff report.
Mr. Bultema presented a summary of the 2013 assessment roll and advised that even though the
housing market is coming back, most jurisdictions will reflect slightly lower values because the
market decline continued during the assessment period; however, at this point the City’s values
are up by approximately 6% and this increase will be reflected in the pay 2014 values. He
presented the assessed market value change for single family residential properties as well as
condominiums, townhomes, apartments, and commercial-industrial properties and stated the
City’s total valuation of $5,093,791,100 reflects a 0.5% net increase in total value versus the
2012 assessment. He pointed out there is a significant discount between the traditional market
and the foreclosure submarket and the entire community is assessed from a traditional market
standpoint. He presented a breakdown of residential valuation adjustments by neighborhood and
stated the upper value housing stock has retained its value slightly better than median value
housing stock. He also presented valuation information regarding condominiums and stated
adjustments ranged from +5.3 to -25.8% with spot concentrations of distressed sales, noting the
City has more distressed sales than traditional sales in this area. He presented valuation
information regarding the apartment sector and indicated the 2013 assessment reflects an overall
increase of 13.9%. He added that the Class A market was up 51.8% in 2013 compared to 12.6%
in 2012. He discussed the appeals process and stated the Local Board of Appeal and
Equalization will convene on April 8th and new procedures require that no valuation changes
may be made less than ten days before the Local Board of Appeal and Equalization convenes.
Mayor Jacobs recessed the Special Study Session at 7:28 p.m. in order to convene the City
Council meeting.
Mayor Jacobs reconvened the Special Study Session at 8:34 p.m.
City Council Meeting of April 15, 2013 (Item No. 3a) Page 2
Title: Special Study Session Minutes of April 1, 2013
2. Former McGarvey Coffee Property Redevelopment Proposal
Mr. Locke presented the staff report and redevelopment proposal from Main Street Companies to
construct a four-story apartment building consisting of 103 market rate units with underground
parking on the former McGarvey Coffee site, noting that the Elmwood study talked about this
parcel being redeveloped as residential and the parcel is designated as Business Park in the
Comprehensive Plan. He indicated the parcel owned by the EDA near Wooddale and Highway 7
proposes mixed use and the property is adjacent to the Wooddale Avenue SWLRT station. He
then introduced Mr. Don Kasbohm of Main Street Companies.
Mr. Kasbohm stated that one of Council’s concerns might be the amount of apartment units
currently being built in the City adding he tends to agree and felt this market is being overbuilt.
He indicated his goal is to construct a project that is priced below everyone else and that
represents a good product for the best value. He stated this site is a great location for housing
and felt he could provide a sustainable project that is attractive to older active adults and that
includes larger apartment units.
Councilmember Ross requested further information regarding price points noting that apartment
units built around light rail tend to be higher end units.
Mr. Kasbohm stated the proposed apartment building does not have an affordable component
and most rents in the metro range between $1.80 and $2.20 per square foot and his proposal is
$1.65 per square foot. He stated they will have more one bedroom + den units, two bedroom
units, and two bedroom + den units than most other units being built in the metro.
Councilmember Mavity indicated the SWLRT Community Works Committee looked at land use
around the light rail stations with an emphasis on business, adding the consultants felt this
approach was too heavy handed and needed to be more nimble. She noted that a Business Park
zoning classification would provide a greater tax base for the City. She expressed significant
concern regarding traffic in this area and stated Wooddale is one of the worst traffic areas in the
City and felt it was only going to get worse with light rail. She felt that traffic was a key
question for Council to address and felt it should be addressed before this project is approved.
Ms. Deno indicated that Public Works and Engineering staff are working on this issue.
Councilmember Sanger agreed with the concerns regarding traffic and felt that nothing should be
approved for this site until the traffic issues are resolved. She expressed general support for the
proposal and was pleased to see larger apartment units in the project.
Councilmember Ross agreed with the concerns regarding traffic adding that the issue of freight
rail will need to be sorted out as well.
Mayor Jacobs shared some of the concerns expressed regarding traffic and noted this is a light
rail transit line and at some point the area will be further developed. He stated he was in favor of
the proposal presented and agreed the City should wait to proceed further until it is known what
will be happening with freight rail.
Councilmember Sanger requested further information regarding availability of parking for
people driving to the Wooddale light rail station and whether a park and ride lot would be needed
at this location.
City Council Meeting of April 15, 2013 (Item No. 3a) Page 3
Title: Special Study Session Minutes of April 1, 2013
Councilmember Mavity indicated that an open house is scheduled for April 18th regarding station
area planning and noted that a parking structure is envisioned for the Wooddale light rail station.
Mr. Locke stated that projections are being compiled on how much parking will be needed
around the station areas and plans have not been finalized yet. He indicated the proposed next
steps include obtaining neighborhood input on the redevelopment proposal with the
understanding that further clarity is needed regarding freight rail and light rail as well as
resolution of the traffic issues raised by Council.
It was the consensus of the City Council to support further refinement of the redevelopment
proposal for the former McGarvey Coffee property and adjacent EDA property subject to further
discussion and resolution of Council’s concerns regarding traffic.
The meeting adjourned at 9:03 p.m.
Written Reports provided and documented for recording purposes only:
3. Parks & Recreation Advisory Commission Annual Report and Goals
4. Police Advisory Commission (PAC) 2012 Annual Report and 2013 Work Plan
5. Human Rights Commission (HRC) 2012 Annual Report and 2013 Work Plan
6. Community Center Process Update
7. Southwest Light Rail Transit (SWLRT) Housing Inventory Study
8. Southwest Light Rail (SWLRT) Open House
______________________________________ ______________________________________
Nancy Stroth, City Clerk Jeff Jacobs, Mayor
Meeting: City Council
Meeting Date: April 15, 2013
Consent Agenda Item: 4a
EXECUTIVE SUMMARY
TITLE: Retirement Recognition Resolutions for Police Officers Robert Baumgartner and
Thomas Wasmund
RECOMMENDED ACTION: Motion to Adopt Resolutions to recognize Robert Baumgartner
(24 years ) and Thomas Wasmund (30 years) for their service to the City of St. Louis Park.
POLICY CONSIDERATION: None at this time.
SUMMARY: City policy states that employees who retire or resign in good standing with over
20 years of service will be presented with a resolution from the Mayor, City Manager, and City
Council.
This consent item will officially adopt the resolutions that honor Bob Baumgartner and Tom
Wasmund for their years of service. Both officers have declined to attend the Council meeting
for a presentation so this consent item will put the resolutions into public record and they will be
provided with an official copy for their records.
FINANCIAL OR BUDGET CONSIDERATION: Not applicable.
VISION CONSIDERATION: Not applicable.
SUPPORTING DOCUMENTS: Resolutions
Prepared by: Ali Fosse, HR Coordinator
Reviewed by: Nancy Deno, Deputy City Manager/HR Director
Approved by: Tom Harmening, City Manager
City Council Meeting of April 15, 2013 (Item No. 4a) Page 2
Title: Retirement Recognition Resolutions for Police Officers Robert Baumgartner and Thomas Wasmund
RESOLUTION NO. 13-___
RESOLUTION OF THE
CITY COUNCIL OF ST. LOUIS PARK, MINNESOTA,
RECOGNIZING THE CONTRIBUTIONS OF AND EXPRESSING APPRECIATION
TO POLICE OFFICER ROBERT BAUMGARTNER
WHEREAS, Officer Baumgartner began his employment with the City of St. Louis Park
over 24 years ago on August 15, 1988; and
WHEREAS, Officer Baumgartner served the citizens of St. Louis Park as a Patrol Officer
working the majority of the time on the night shift; and
WHEREAS, Officer Baumgartner served as a valued member of the Emergency Response
Unit as a Sniper; and
WHEREAS, Officer Baumgartner served as a Field Training Officer for newly hired Police
Officers, sharing his professional knowledge and creating a foundation for service; and
WHEREAS, Officer Baumgartner served as an Investigative Trainee and later as a Support
Service Investigator; and
WHEREAS, Officer Baumgartner received numerous letters of appreciation from the public,
numerous letters of recognition from the St. Louis Park Police Department and numerous written
Police Department commendations, for exemplary service to the public; and
WHEREAS, Officer Baumgartner received the St. Louis Park Police Department’s Medal of
Valor and The Minnesota Chiefs of Police Association’s Medal of Honor for his courageous acts
of bravery in apprehending a homicide suspect; and
WHEREAS, Officer Baumgartner is pursuing his dream of building a log home in Wyoming
where he will retire with his wife Diane and his horse Harvey;
NOW THEREFORE BE IT RESOLVED that the City Council of the City of St. Louis
Park, Minnesota, by this resolution and public record, would like to thank Police Officer Robert
Baumgartner for his great contributions and 24 years of dedicated service to the City of St. Louis
Park and wish him the best in his retirement.
Reviewed for Administration: Adopted by the City Council April 15, 2013
City Manager Mayor
Attest:
City Clerk
City Council Meeting of April 15, 2013 (Item No. 4a) Page 3
Title: Retirement Recognition Resolutions for Police Officers Robert Baumgartner and Thomas Wasmund
RESOLUTION NO. 13-___
RESOLUTION OF THE
CITY COUNCIL OF ST. LOUIS PARK, MINNESOTA,
RECOGNIZING THE CONTRIBUTIONS OF AND EXPRESSING APPRECIATION
TO POLICE OFFICER THOMAS WASMUND
WHEREAS, Officer Wasmund began his employment with the City of St. Louis Park over
30 years ago on June 14, 1982; and
WHEREAS, Officer Wasmund served the citizens of St. Louis Park as a Patrol Officer, as a
valued member of the Emergency Response Unit, and as a Police Department Use of Force
Instructor; and
WHEREAS, Officer Wasmund served his entire career as a Field Training Officer for newly
hired police officers, sharing his professional knowledge and creating a foundation for service;
and
WHEREAS, Officer Wasmund served in special assignments as an undercover narcotics
officer and as Investigative Trainee; and
WHEREAS, Officer Wasmund voluntarily served as an Acting Sergeant for one year when
requested to do so for the benefit of the Police Department; and
WHEREAS, Officer Wasmund was selected by his peers to receive the distinguished honor
of Police Officer of the Year; and
WHEREAS, Officer Wasmund received numerous letters of appreciation from the public,
numerous letters of recognition from the St. Louis Park Police Department and numerous written
Police Department commendations, for exemplary service to the public; and
WHEREAS, Officer Wasmund will have more time to spend recreating in the outdoors and
more time to enjoy with his wife Laurie and his son Cole;
NOW THEREFORE BE IT RESOLVED that the City Council of the City of St. Louis
Park, Minnesota, by this resolution and public record, would like to thank Police Officer Thomas
Wasmund for his great contributions and 30 years of dedicated service to the City of St. Louis
Park and wish him the best in his retirement.
Reviewed for Administration: Adopted by the City Council April 15, 2013
City Manager Mayor
Attest:
City Clerk
Meeting: City Council
Meeting Date: April 15, 2013
Consent Agenda Item: 4b
EXECUTIVE SUMMARY
TITLE: Approve Lighting Project - Louisiana Oaks Park
RECOMMENDED ACTION: Motion to approve a soccer/football field lighting project at
Louisiana Oaks Park.
POLICY CONSIDERATION: Is the City Council comfortable moving forward with this
planned CIP project at Louisiana Oaks Park which includes lighting the north fields?
BACKGROUND: The Parks & Recreation Department hosted a public meeting on March 12,
2013 to solicit input on the proposed park improvement project to add athletic field lights to the
north three field areas at Louisiana Oaks Park. Lighting existing athletic fields was identified as a
top three priority by residents in the 2011 Community Recreation Survey conducted by Decision
Resources, Inc. This proposed project is supported by St. Louis Park Youth Athletic Associations
and budgeted in the 2013 Parks Capital Improvement Fund. Five residents attended the public
meeting and all supported moving forward with the proposed improvement. Because of the
potential impact on residents near the park proposed for a lighting project, staff has historically
had the City Council approve the addition of lights in our parks.
In addition to lights, the project also includes a sun shelter, upgrading irrigation, upgrading
fencing, a bathroom added to the north end of the park and a storm alert system. We have been
exploring the expansion of the north parking lot at Louisiana Oaks; however, this project is not
in the CIP at this time.
RECOMMENDATION: Staff recommends moving forward with this project. The new lighting
ordinance approved by the City Council includes updated standards for athletic field lighting to
minimize light spillage. Parks & Recreation Staff has reviewed the new ordinance to verify the
proposed lighting improvements at Louisiana Oaks Park will adhere to all the new lighting
ordinance guidelines.
TIMING OF INSTALLATION: The project would begin at Louisiana Oaks Park in mid-June
of 2013.
FINANCIAL OR BUDGET CONSIDERATION: The estimated cost for the all of the
improvements listed above is a total of $515,000. The City contribution of $250,000 has been
budgeted in the 2013 Parks Capital Improvement Budget for this project. We have received a
Hennepin County Youth Sports grant for $250,000 and the Soccer Association is contributing
$15,000.
VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged
community.
SUPPORTING DOCUMENTS: None
Prepared by: Rick Birno, Recreation Superintendent
Reviewed by: Cindy Walsh, Director of Parks and Recreation
Approved by: Tom Harmening, City Manager
Meeting: City Council
Meeting Date: April 15, 2013
Consent Agenda Item: 4c
EXECUTIVE SUMMARY
TITLE: MnDOT Cooperative Agreement No. 03162 - Highway 7/Louisiana Avenue Interchange
Project – Project No. 2012-0100
RECOMMENDED ACTION: Motion to Adopt Resolution authorizing entering into
Cooperative Agreement No. 03162 with the Minnesota Department of Transportation (MnDOT)
for the Highway 7 / Louisiana Avenue Interchange Project – Project No. 2012-0100.
POLICY CONSIDERATION: Does City Council wish to continue to take the necessary steps
to keep this project on schedule for construction commencing in 2013?
SUMMARY: On December 3, 2012 Council passed a resolution approving plans and
specifications and authorizing advertisement for bids for the Highway 7 / Louisiana Avenue
Interchange Project. MnDOT and Federal Highway Administration (FHWA) project
authorization occurred on March 29, 2013 and the project has subsequently been advertised. A
project bid opening is scheduled for April 25, 2013. Prior to opening bids a MnDOT
Cooperative Construction Agreement must be completed and approved by Council Resolution.
The agreement provides for MnDOT cost participation, the passing of Federal monies through
the State to the City, construction engineering services, and final ownership and maintenance
responsibilities once construction is complete.
FINANCIAL OR BUDGET CONSIDERATION: The MnDOT Cooperative Agreement
provides for the State’s cost participation in the project. The State’s lump sum cost for
construction costs in the project is $4,594,000.000 which includes $3,000,000 in chapter 388
TED Funds, $1,000,000 in District Safety/Capacity Funds and $594,000 in District Cooperative
Agreement Funds. In addition to the monetary commitment, the State’s construction engineering
services is estimated at $1,800,000. Federal funds designated towards this project total
$10,130,000. The City funding share of this project is estimated at $12,784,500.
Funding details are provided in the Discussion section.
VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged
community.
SUPPORTING DOCUMENTS: Discussion
Resolution
Prepared by: Jim Olson, Engineering Project Manager
Reviewed by: Scott Brink, City Engineer
Mike Rardin, Director of Engineering
Approved by: Tom Harmening, City Manager
City Council Meeting of April 15, 2013 (Item No. 4c) Page 2
Title: MnDOT Cooperative Agreement No. 03162 - Hwy 7/Louisiana Ave Interchange - Project No. 2012-0100
DISCUSSION
BACKGROUND:
History
The City’s Capital Improvement Program (C.I.P.) identifies the Highway 7/Louisiana Avenue
intersection as a priority improvement project. The proposed project, which provides for the
construction of a grade-separated interchange at Louisiana Avenue and Highway 7, also includes
pedestrian and bicycle friendly improvements along with re-configuration of the frontage roads
in order to improve access, safety, and traffic flow for both the Highway 7 corridor and
Louisiana Avenue. This proposed improvement is essential in meeting long term transportation
and safety needs of both MnDOT and the City as well as quality of life and redevelopment needs
in this area of the city.
Cooperative Agreement
A Cooperative Agreement between the City of St. Louis Park and MnDOT must be approved by
the City Council prior to opening bids. The Cooperative Agreement is similar and consistent
with cooperative agreements for other projects that the City has entered into with MnDOT in the
past. Essentially, the agreement provides for the following:
1. Assigning of Project Funding Obligations. MnDOT will be contributing $4,594,000.000
in funds for construction and providing construction engineering services (valued at
$1,800,000) for the road and bridge construction during the duration of the project at
MnDOT’s cost. In addition, federal funds in the amount of $7,630,000 are being provided
to fund the project and will be passed to the City through MnDOT. Recently Met Council
authorized another $2.5 million in federal funds be directed towards this project. The
Agreement designates financial obligations of MnDOT with respect to the above.
2. Responsibilities and Obligations during Construction. The project is being lead and
administered by the City of St. Louis Park. However, road and bridge construction
engineering services will be provided by MnDOT during the course of construction. The
Agreement outlines respective obligations and responsibilities of both the State and the
City during the course of construction, which includes inspections, contract management,
contract payments, and other administrative tasks required during construction.
3. Ownership, Responsibilities and Obligations after Construction. Upon completion of the
project there will be newly completed infrastructure, including a new bridge, ramps,
roundabouts, highway improvements, drainage improvements, landscape, aesthetic
elements, public art and other items. The ownership and maintenance of these facilities is
being split between MnDOT and the City, generally described as follows:
a) Frontage Roads – Owned and maintained by the City of St. Louis Park.
b) Bridge and Ramps – Owned and maintained by MnDOT.
c) Bridge Abutments, Aesthetic Elements – Maintained by City of St. Louis Park.
d) Public Art Elements – Owned and maintained by the City of St. Louis Park.
e) Trails and Sidewalks – Owned and maintained by the City of St. Louis Park.
f) Landscape items and Decorative Street Lighting - Owned and maintained by the
City of St. Louis Park.
The Agreement provides the framework and further detail for these respective responsibilities,
and is consistent with past agreements. The Agreement has been reviewed by the City Attorney.
Per federal and state requirements, this agreement must be approved by Council prior to opening bids.
City Council Meeting of April 15, 2013 (Item No. 4c) Page 3
Title: MnDOT Cooperative Agreement No. 03162 - Hwy 7/Louisiana Ave Interchange - Project No. 2012-0100
Project Schedule
A detailed schedule of activities through the start of construction is presented below:
Activity Target Date
Advertisement for Bids April 4, 2013 – April 18, 2013
MnDOT Cooperative Agreement executed by the City April 15, 2013
MCES Cooperative Agreement executed by the City April 15, 2013
Bid opening (letting) Thursday, April 25, 2013
DBE clearance through MnDOT EEO office April 26 – May 10, 2013
Award of Contract May 20, 2013
Start of Construction May 28, 2013
Ground Breaking Ceremony June 5, 2013 @ 9:00am
Substantial Project Completion Fall 2014
Project Costs
Presented below are the latest estimated project costs based on final design work. All of the
funding sources are also presented below:
Current Estimated Project Costs
Construction $20,400,000
Public Art $ 450,000
Preliminary and Final Design Engineering $ 2,201,500
Construction Engineering (by MnDOT) $ 1,800,000
SEH Consultant Eng’r Support (Const. Eng., RAP admin., CPM schedule) $ 885,000
Undergrounding Power Lines $ 872,000
MCES Forcemain Work $ 2,150,000
Right of Way Acquisition Services (appraisals, title work, attorney fees) $ 100,000
Right of Way (Purchasing land and easements, condemnation costs) $ 2,600,000
Total Estimated Project Costs $31,458,500
Funding Sources
Federal (STP) Funds $7,630,000
Federal Funds (recently allocated by Met Council) $2,500,000
MnDOT Access Management Funds $1,000,000
MnDOT Municipal Cooperative Agreement Funds $ 594,000
MnDOT (donated Construction Eng’r - in lieu of funds) $1,800,000
TED Grant (MnDOT & DEED Program) $3,000,000
MCES Funds for Forcemain Work $2,150,000
City Funds (20% construction grant match – source HRA Levy) $2,398,000
City Funds (Preliminary and Final Design Eng’r – source HRA Levy) $2,201,500
City Funds (Right of Way – source HRA Levy) $2,700,000
City - Water and Sewer Utility Funds $ 200,000
City Funds (Misc Const., Public Art, RAP, Eng’r Support - source HRA Levy) $5,285,000
Total Estimated Funding $31,458,500
Estimated City Share $12,784,500
City Council Meeting of April 15, 2013 (Item No. 4c) Page 4
Title: MnDOT Cooperative Agreement No. 03162 - Hwy 7/Louisiana Ave Interchange - Project No. 2012-0100
RESOLUTION NO. 13-___
RESOLUTION AUTHORIZING ENTERING INTO
COOPERATIVE AGREEMENT NO. 03162 WITH THE
MINNESOTA DEPARTMENT OF TRANSPORTATION FOR PROJECT NO. 2012-0100
WHEREAS plans and specifications have been completed for Project No. 2012-0100,
Highway 7 & Louisiana Interchange Improvements; and
WHEREAS plans and specifications for the construction of said improvements have
been approved by the City Council and the Minnesota Department of Transportation (MnDOT);
and
WHEREAS MnDOT has expressed its intent to contribute to the cost of said
improvement project and to provide construction engineering services.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of St. Louis
Park, Minnesota, that:
The City of St. Louis Park enters into MnDOT Agreement No. 03162 with the State of
Minnesota, Department of Transportation for the following purposes:
To provide for payment by the State to the City of the State’s share of the costs of the
Trunk Highway 7 at Louisiana Avenue interchange construction and other associated
construction to be performed upon, along and adjacent to Trunk Highway 7 from 2260
feet west of Louisiana Avenue to 1865 feet east of Louisiana Avenue within the corporate
City limits under State Project No. 163-010-038 and 2706-226 (T.H. 7=12).
The Mayor and City Manager are authorized to execute the Agreement and any amendments to
the Agreement.
Reviewed for Administration: Adopted by the City Council April 15, 2013
City Manager
Mayor
Attest:
City Clerk
Meeting: City Council
Meeting Date: April 15, 2013
Consent Agenda Item: 4d
EXECUTIVE SUMMARY
TITLE: Consultant Contract - Highway 7/Louisiana Interchange Project - Project No. 2012-0100
RECOMMENDED ACTION: Motion to Approve a Contract with Short Elliot Hendrickson,
(SEH), Inc. which provides for engineering consulting services related to the construction of the
Highway 7 / Louisiana Avenue Interchange Project – Project No. 2012-0100.
POLICY CONSIDERATION: City Council approval is required for contracts that exceed
$100,000. This contract is necessary to keep the project on schedule for construction in 2013
and 2014. Please note that with one exception, as noted later in this report, these consultant
services were previously accounted for and included in the overall project budget.
SUMMARY: SEH Inc. has prepared all of the design plans for the construction of the Highway
7 / Louisiana Interchange Project. Staff desires to retain additional services of SEH to provide
consultant support during the construction of the project. SEH will provide services for the
following: design support during construction, attend construction meetings as needed, review of
shop drawings, review submittals for traffic control/staging/detours/signage on behalf of the
City, contaminated soil oversight to ensure proper procedures are followed in accordance with
the Remedial Action Plan (RAP), geotechnical engineering support, and support by SEH
subcontractors for critical path method (CPM) scheduling and testing services for monitoring soil
contamination and air quality. Details of the work tasks and a cost estimate are attached.
FINANCIAL OR BUDGET CONSIDERATION: A proposal from SEH, Inc. currently
estimates the cost for their consulting services during construction at $881,508.86. Funding for
this work will be paid from HRA Levy proceeds which have been designated to pay for some of
the infrastructure improvements associated with this project. Please note that with one exception,
as noted later in this report, these consultant services have already been accounted for and
included in the overall project budget.
Contract Terms
The following terms are incorporated into this contract:
1. Compensation is based on actual work performed with a maximum contract amount of
$881,508.86.
2. SEH, Inc. has independent contractor status.
3. City may terminate this contract with seven (7) days notice.
The document utilized for this contract is the City’s standard professional services agreement
developed by the City Attorney.
VISION CONSIDERATION: Not applicable.
SUPPORTING DOCUMENTS: Consultant Work Tasks/Cost Estimate
Prepared by: Jim Olson, Engineering Project Manager
Reviewed by: Scott Brink, City Engineer
Mike Rardin, Director of Engineering
Approved by: Tom Harmening, City Manager
City Council Meeting of November 5, 2012 (Item No. 4d) Page 2
Title: Consultant Contract - Highway 7/Louisiana Interchange Project - Project No. 2012-0100
DISCUSSION
Consultant Contract Details
SEH, Inc. is nearing the end of their Design Engineering Contract which included four phases of
work to deliver final plans and specifications for bidding. This Design Engineering Contract will
be completed essentially when a contract for the Highway 7 / Louisiana Avenue Interchange is
awarded. Remaining work on this contract includes: drafting and distribution of any addendums
during the advertisement/bidding period, tabulation of bids, recommendation of lowest
responsible bidder, and utility relocation support during the Xcel Energy power line
undergrounding work. The total estimated cost for the Design Engineering work is expected to
be $2,201,500.
Staff desires to retain the services of SEH to provide consultant support during the construction
of the project. A new contract will be created for the construction phase work based on SEH’s
proposal and the City’s standard professional services agreement. The SEH proposal (attached)
generally consists of work in three areas which are described below. Please note that with the
exception of #3 below, these consultant services were previously accounted for and included
in the overall project budget.
1. Construction Engineering Support – This includes work for design support during
construction, creating electronic survey files from the plans for MnDOT to stake the project,
review and approve shop drawings, review submittals for traffic control/staging/detours/signage
on behalf of the City, attend preconstruction and weekly construction meetings as needed. The
estimated cost for these tasks is $195,000. Previous Council reports have estimated this cost at
$200,000.
2. Remedial Action Plan (RAP) Administration– This includes oversight of all excavations
during construction to determine contamination levels, proper handling, disposal or reuse of the
soils. Extensive documentation and record keeping is required. It will also require soil testing
and air monitoring by a specialty subcontractor. All of this work needs to be performed in
accordance to the MPCA approved RAP document. The estimated cost of these tasks is
$535,000. Previous Council reports have estimated this cost at $450,000.
3. Critical Path Method (CPM) Scheduling – Included in the contract specifications are
requirements for the contractor to follow CPM scheduling. CPM scheduling is a best
management practice typically used on complex construction projects with several construction
stages and activities occurring concurrently and with time dependent completion of critical tasks.
Use of CPM requires the contracting agency to hire a CPM qualified consultant to review and
approve schedules submitted by the contractor on a routine basis (typically weekly). Use of
CPM helps reduce projects delays, adjust for unforeseen conditions and ultimately reduces the
potential for project work delay claims by the contractor.
This consultant task has not been included in past project costs estimates but has been added
based on recommendations from MnDOT construction engineers. The cost is estimated at
$155,000. Based on MnDOT experience, projects that run smoothly only realize about $30,000
to $50,000 in CPM consultant charges. Projects which run into difficulties may see $100,000 to
$150,000 in CPM consultant charges. To be conservative we have used the higher cost estimate
for CPM consultant services. However, please note that these charges can also be recovered by
reduction or elimination of expensive work delay claims.
City Council Meeting of November 5, 2012 (Item No. 4d) Page 3
Title: Consultant Contract - Highway 7/Louisiana Interchange Project - Project No. 2012-0100
Consultant Engineering Cost Summary during Construction
Item Cost
Construction Engineering Support $195,000
Remedial Action Plan (RAP) Administration $535,000
CPM Schedule Support $155,000
Total $885,000
Client: City of St. Louis Park
TOTAL
1.0 Construction Phase Services
1.1 Minimal project management from April 2013 through June 2015, including coordination,
correspondence, staffing and invoicing. (Assumes two hours per week for duration)236 236
1.2 Convert design files to Microstation/Geopak format and provide Geopak staking output files to
MnDOT surveyors as requested.6 32 10 48
1.3 Prepare for and attend preconstruction meeting and construction kickoff meeting.8 8 16
1.4 Attend weekly construction meetings only when requested by the City based on topics to be
covered. Assumes 1 person at 8 meetings, plus 2 hours of prep or follow-up per meeting.32 32
1.5
Design support during construction. Assumes: 20 hours highway engineer, 20 hours bridge
engineer, 20 hours traffic engineer, 20 hours drainage engineer, 10 hours signal engineer, 10
hours lighting designer.
100 100
1.6 Assist MnDOT with review of shop drawings for SEH-designed portions of the project.26 26
1.7
Review of contractor submittals for traffic control/staging/detours/signage and reporting to the
City on benefits/disadvantages/costs. Primary review responsibility stays with MnDOT's
construction engineer.
4 48 52
1.8 Participate in public involvement meetings led by MnDOT. Assumes 1 staff at 2 meetings 8 8
1.9
Contaminated soil oversight. Oversee excavation activities whenever they occur on parcels
known to have a contamination history. Determine which soils can be re-used and which must be
disposed of at a Minnesota permitted landfill. Coordinate with contractor on manifests and
records. Coordinate with MnDOT's Office of Environmental Stewardship as needed. Hours for
this task are dependent on Contractor's work schedule.
416 1120 3176 4712
1.10
Geotechnical engineering support. Review muck excavation plans, shoring, and dewatering plan
submittals. Review all submittals regarding surcharges including calibration data and installation
logs. Review final instrumentation report. Review all column supported embankment submittals
including vibration monitoring plan. Site visits. Support responding to requests for information
during bidding and construction. Attend pre-construction meeting and weeking construction
meetings as needed.
512
TH 7/Louisiana Avenue Interchange Construction Phase
Estimate of Costs - SEH
Prof.
Engineer
RLS
Sr. P.E./
RLS Scientist
Technician/
Surveyor Admin.
Project
Manager
Work
Tasks
S:\PT\S\Stlou\116227\1-genl\10-contracts\7-Louisiana Ave Construction Phase Assistance Workplan.xlsxShort Elliott Hendrickson Inc.Page No. 1
City Council Meeting of April 15, 2013 (Item No. 4d)
Title: Consultant Contract - Highway 7/Louisiana Interchange Project - Project No. 2012-0100 Page 4
Client: City of St. Louis Park
TOTAL
TH 7/Louisiana Avenue Interchange Construction Phase
Estimate of Costs - SEH
Prof.
Engineer
RLS
Sr. P.E./
RLS Scientist
Technician/
Surveyor Admin.
Project
Manager
Work
Tasks
Assumptions: No field inspection by SEH staff. No construction staking by SEH staff. No as-
built record drawings by SEH.
Task 4.0 Subtotal Hours:678 678 1200 3176 10 0 5230
TOTAL HOURS 678 678 1200 3176 10 0 5230
AVERAGE HOURLY RATES WITH OVERHEAD AND FIXED FEE $175 $145 $110 $100 $82 $65
TOTAL LABOR COST $667,380.00
CPM SCHEDULING SUPPORT FIRM (URS)$155,561.86
SOIL TESTING AND AIR MONITORING FIRMS $52,586.00
REIMBURSABLE EXPENSES (MILEAGE, EXHIBITS AND COPIES)$5,981.00
TOTAL PROJECT COST $881,508.86
S:\PT\S\Stlou\116227\1-genl\10-contracts\7-Louisiana Ave Construction Phase Assistance Workplan.xlsxShort Elliott Hendrickson Inc.Page No. 2
City Council Meeting of April 15, 2013 (Item No. 4d)
Title: Consultant Contract - Highway 7/Louisiana Interchange Project - Project No. 2012-0100 Page 5
Meeting: City Council
Meeting Date: April 15, 2013
Consent Agenda Item: 4e
EXECUTIVE SUMMARY
TITLE: Metropolitan Council Environmental Services (MCES) Cooperative Agreement –
Highway 7 / Louisiana Avenue Interchange Project – Project No. 2012-0100
RECOMMENDED ACTION: Motion to approve a Cooperative Agreement with the MCES for
the Highway 7 / Louisiana Avenue Interchange Project – Project No. 2012-0100 and authorizing
the Mayor and City Manager to execute the Agreement.
POLICY CONSIDERATION: Does City Council wish to continue to take the necessary steps
to keep this project on schedule for construction commencing in 2013?
SUMMARY: There are a number of utilities owned by private companies and other
government agencies within the project limits that need to relocated or replaced prior to
construction of the interchange. One of these utilities is the MCES regional sanitary sewer
forcemain line that runs along the north side of Lake Street. Its condition is aging and is
susceptible to damage by movement or vibration from construction activities that will occur
during the interchange project. MCES had programmed the forcemain for replacement in 2015
but with the scheduled construction of the interchange determined it was best to replace it in
conjunction with interchange project.
Unable to replace the forcemain prior to the interchange construction, MCES is partnering with
the City to include its work as a part of our interchange project. MCES has prepared plans for
the forcemain replacement which have been included in our interchange project. The MCES
Cooperative Agreement sets forth the terms and conditions and responsibilities of each party for
including the MCES forcemain work in our interchange project. Details of the Cooperative
Agreement are included in the Discussion Section.
FINANCIAL OR BUDGET CONSIDERATION: The Cooperative Agreement provides for
full reimbursement of the work related to the MCES forcemain replacement. The estimated cost
for the MCES forcemain work is $2,189,725. In addition to reimbursing the City for the
forcemain construction costs, an additional 7% of that cost will be included to reimburse the City
for our extra costs associated with contract administration, survey, and environmental monitoring
services.
VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged
community.
SUPPORTING DOCUMENTS: Discussion
MCES Cooperative Agreement
Prepared by: Jim Olson, Engineering Project Manager
Reviewed by: Scott Brink, City Engineer
Mike Rardin, Director of Engineering
Approved by: Tom Harmening, City Manager
City Council Meeting of April 15, 2013 (Item No. 4e) Page 2
Title: MCES Cooperative Agreement - Highway 7 / Louisiana Avenue Interchange - Project No. 2012-0100
DISCUSSION
BACKGROUND:
Cooperative Agreement
As part of constructing the Highway 7 / Louisiana Interchange Project, 700 feet of 24-inch
diameter dual barrel sanitary sewer forcemain owned and operated by Metropolitan Council
Environmental Services (MCES) must be replaced. Because of the aging condition of the
forcemain, MCES had already programmed a replacement or rehabilitation within the next few
years. The timing of the Interchange Project provides an opportune time for MCES to replace
the forcemain by including the work as part of the larger roadway improvement project.
Over the past several months, MCES has actively engaged in the development of construction
plans with the City to include the forcemain work with the project by the City’s contractor. The
replacement cost will be reimbursed to the City by MCES. As a result, a Cooperative Agreement
has been developed for approval and includes the following:
1. The total forcemain replacement cost will be paid by MCES, including engineering,
construction inspection, payments, and the cost of furnishing and installing of the pipe
itself. Monthly reimbursement to the City will occur based on contract progress
payments.
2. Assignments of responsibilities during and after construction, including the following:
a) MCES designates the City as its agent to advertise for bids and enter into a
contract with a successful bidder.
b) The City will administer the forcemain portion of the contract work and provide
construction staking. MCES will inspect the contract work construction and
provide the City monthly reports. The City will take necessary steps to insure that
the construction is in accordance with the MCES project construction documents,
and that the MCES facility becomes fully operational.
c) No additional easements are required to replace the forcemain. The forcemain
will continue to reside within the right-of-way of Lake Street. The City right-of-
way permit shall be provided to MCES at no cost.
d) Modifications to construction documents and/or change orders during the course
of construction shall be administered by the City, subject to MCES consent and
approval.
e) MCES shall retain full ownership and maintenance responsibilities of the
forcemain after construction.
The Agreement provides the framework and further detail for these respective responsibilities,
and is similar to the agreement approved on the Highway 7/Wooddale Project. The Agreement
has been reviewed by the City Attorney.
04-10-13
1
CONSTRUCTION COOPERATION AGREEMENT FOR
RELOCATION OF SANITARY SEWER INTERCEPTOR
AT TRUNK HIGHWAY 7 AND LOUISIANA AVENUE
THIS AGREEMENT is made and entered into this day of , 2013
by and between the Metropolitan Council, a public corporation and political subdivision of the
State of Minnesota, hereinafter referred to as “Council” and the City of St. Louis Park, a political
subdivision of the State of Minnesota, hereinafter referred to as the “City”.
BACKGROUND RECITALS
1. The City desires to design and reconstruct a grade separated interchange at the intersection
of Trunk Highway 7 and Louisiana Avenue. The design and construction of the Trunk
Highway 7 and Louisiana Avenue interchange is identified by the City as City Project No.
____________, which project is herewith referred to as the “City Road Project”. The City Road
Project is expected to begin in May 2013.
2. Council maintains and operates a 24-inch sanitary sewer forcemain within the construction
limits of the City Road Project. This forcemain is identified as MSB 7026 and is hereafter
referred to by its common name as the “Hopkins Forcemain”.
3. Council has prepared a Facility Plan for the Hopkins Forcemain. This project is identified
by Council as MCES Project Number 8041. The purpose of the Facility Plan is to identify
replacement facilities for the existing Hopkins Forcemain. Under the Facility Plan, the start of
construction for replacement facilities is scheduled to be completed by the year 2015.
4. Both Council and City desire to construct replacement facilities for the Hopkins Forcemain
at the start of the City Road Project. The existing Hopkins Forcemain is constructed from pre-
stressed concrete cylinder pipe which is susceptible to damage by movement or vibration from
construction equipment considering the age of the pipe. Construction of a temporary wastewater
diversion as part of the Hopkins Forcemain replacement will ensure that a spill does not occur
due to the construction of the City Roadway Project. Constructing replacement facilities during
the City Road Project eliminates the need for Council to disturb newly constructed roadway.
The construction of replacement facilities for the Hopkins Forcemain is hereinafter referred to as
the “Council Project” which is more fully described in Section I of this Agreement.
5. The term “Council's authorized representative (CAR)” means the person designated in
writing by Council’s Assistant General Manager of Technical Services of the MCES-Wastewater
Services Division as Council’s authorized representative.
6. Council has prepared plans and specifications for the Council Project. Council is unable to
procure a contractor and construct the work by the start of the City Project.
7. Therefore, Council desires to have the City perform the necessary construction of the
Council Project as part of the City Road Project.
City Council Meeting of April 15, 2013 (Item No. 4e)
Title: MCES Cooperative Agreement - Highway 7 / Louisiana Avenue Interchange - Project No. 2012-0100 Page 3
04-10-13
2
8. Pursuant to Minnesota Statutes, Section 473.504, subd. 12, Council is authorized to contract
with any local government unit for the performance on Council’s behalf of any service on such
terms as may be agreed upon by the contracting parties.
9. Council and the City agree that each is authorized to enter into this Agreement pursuant to
Minnesota Statutes, Section 471.50, Council Action No. 2012-378 approved on December 11,
2012, and City Action dated ____________________
, and that said work provisions will be
carried out by the parties hereto as provided by this Agreement under the provisions of
Minnesota Statutes, Section 471.59.
NOW, THEREFORE, for mutual consideration, the receipt and sufficiency of which is hereby
acknowledged by the parties, the parties agree as follows:
AGREEMENT
I.
Purpose of Agreement
1. The purpose of this Agreement is to set forth the terms and conditions and responsibilities of
each of the Parties to this Agreement for construction by City of the Council Project. The
Council hereby appoints the City as its agent to obtain bids and to construct the Council Project
in accordance with the Council Project construction documents.
2. For purposes of this Agreement the scope of the Council Project is as follows:
Construction of approximately 700 feet of double barrel 20-inch sanitary
forcemain including structures and temporary conveyance facilities. The new
forcemain will begin at approximately 300 feet west of the intersection of
Louisiana Avenue South and W. Lake Street and extend to the east to a point
approximately 400 feet east of the same intersection. The temporary conveyance
facilities will be routed around along W. Lake Street.
3. The location of the City Road Project and the Council Project is shown on Exhibit A
attached hereto and made a part hereof.
City Council Meeting of April 15, 2013 (Item No. 4e)
Title: MCES Cooperative Agreement - Highway 7 / Louisiana Avenue Interchange - Project No. 2012-0100 Page 4
04-10-13
3
II.
Construction Documents
1. Council and/or its agents have prepared the necessary detailed construction documents for
the Council Project ("Council Project Construction Documents"). The Council Project
Construction Documents contain plans and specifications for construction of the Council Project.
Council and/or its agents have prepared a construction cost estimate for the Council Project,
which construction cost estimate is attached hereto as Exhibit B.
2. The Council Project Construction Documents are dated ____________ and have been
accepted by the City Engineer for incorporating into the bidding documents for the City Road
Project.
III.
Easements and Permits
1. The City, at its expense, shall acquire all permanent and temporary road easements and
property interests necessary for the City Road Project.
2. The Council Project is located entirely within the City right-of-way. Council shall submit a
right-of-way permit application to the City. The City shall provide such right-of-way permit to
Council at no cost to Council.
3. Council shall be responsible for obtaining all other necessary Federal, State, and local
permits and approvals for the Council Project.
4. Council must obtain the City right-of-way permit and any permits and approvals necessary
for the Council Project, all as listed above in this Section III, by May 1, 2013. If Council has not
provided evidence to the City by May 1, 2013 that Council has obtained the easements, permits
and approvals listed above in this Section III, the City may, at its discretion, terminate this
Agreement.
IV.
Procedure for Acceptance of Bids
1. Council, in connection with the construction of the Council Project, does hereby appoint the
City as its agent to advertise for bids for the work and construction of the Council Project,
receive and open bids, pursuant to said advertisement and enter into a contract with a successful
bidder for the Council Project, which shall be included with the City Road Project, at the unit
prices specified in the bid of such bidder, and to construct the Council Project in accordance with
the Council Project Construction Documents, submitted to the City by Council and approved by
City, all in accordance with Section II of this Agreement, which Council Project Construction
Documents are a part of the City’s construction documents for the City Road Project on file with
the City.
City Council Meeting of April 15, 2013 (Item No. 4e)
Title: MCES Cooperative Agreement - Highway 7 / Louisiana Avenue Interchange - Project No. 2012-0100 Page 5
04-10-13
4
2. The City will advertise for bids for the work and construction of the aforesaid City Road
Project, including the Council Project, receive and open bids pursuant to said advertisement and
will, subject to the procedure set forth in this Section IV, enter into a contract with the successful
bidder at the unit prices specified in the bid of such bidder, in accordance with applicable law.
The bidding documents will require a separate line item or items in the bid for Council Project
showing the items included in Council Project, quantities and prices. Upon opening the bids, the
City will provide a written tabulation of the bids to Council together with the City’s
recommendation for selection of the lowest responsible bidder. In the event that the line item(s)
for Council Project in the lowest responsible bid is one-hundred twenty (120) percent or more of
the construction cost estimate, excluding contract administration costs, for Council Project as
shown on Exhibit B, the City will not award the contract for the City Road Project, including the
Council Project unless the Council provides written notice to the City whether or not Council
agrees to be bound by the unit prices for the Council Project in the bid. Council shall provide
such written notice to City within ten (10) calendar days of the bid tabulation and bidder
recommendation sent by City to Council. In the event that there is no such written notification
provided by Council within ten (10) calendar days, the bids for the Council Project shall be
deemed to be accepted by Council. In the event that Council provides written notice to City that
it will not be bound by the bid prices for the Council Project, this Agreement shall terminate and
become null and void. If the City decides not to award the construction contract, this contract
shall become null and void. If either the City, with respect to the City Project or the Council
with respect to the Council Project, decides not to proceed in accordance with this Section IV,
neither party will owe any costs or reimbursement to the other party pursuant to this Agreement.
3. The construction contract entered into by the City for the City Road Project will include the
Council Project Construction Documents prepared and submitted to the City by Council and
approved by the City in accordance with Section II of this Agreement, and provide that Council
Project shall be constructed according to Council Project Construction Documents.
V.
Construction and Contract Administration
1. The City will administer the aforesaid contract and provide construction staking of the
contract work included in the Council Project. The Council will inspect the construction of the
contract work included in the Council Project. The Council will provide to the City monthly
construction reports indicating construction progress, inspection results, and bid item pay
quantities for the purposes of monthly estimates. Council through its CAR will notify the City
immediately of the contractor’s failure to comply with the Council Project Construction
Documents during the performance of the Council Project work. Upon completion of the
Council Project, Council will inform the City in writing either that the Council’s Project has been
constructed and conforms to the Council Project Construction Documents and is fully
operational, or that Council’s Project has not been constructed in accordance with the Council
Project Construction Documents and is not operational.
Council will further inform the City of the specific reasons for non-conformance to the
Council Project Construction Documents and what steps, in the opinion of Council, must be
City Council Meeting of April 15, 2013 (Item No. 4e)
Title: MCES Cooperative Agreement - Highway 7 / Louisiana Avenue Interchange - Project No. 2012-0100 Page 6
04-10-13
5
taken by the City to make Council’s Project conform to the Council Project Construction
Documents. The City will take necessary steps to insure that the construction is in accordance
with the Council Project Construction Documents and that Council’s Project becomes fully
operational. The final decision on conformance of Council’s Project to the Council Project
Construction Documents will be made by Council. Evidence of acceptance of Council’s Project
will be in writing by letter from Council’s General Manager of the MCES-Wastewater Services
Division.
2. Not less than seven (7) days prior to commencement of Council’s Project by the City, the
City will give written notice to Council of its intention to commence construction, said notice be
directed as follows:
Assistant General Manager Technical Services
Metropolitan Council Environmental Services
390 Robert Street North
St. Paul, MN 55101-1805
3. The City will submit to CAR and Council shall review, all shop drawings covering the work
for Council’s Project. Council will report its review comments in written form to the City
Engineer, or a designated representative, within 21 business days. The responsibility for
ensuring compliance and accuracy of the shop drawings, relative to the final Council Project
Construction Documents approved by Council for Council’s Project will remain with the
Council.
VI.
Modifications to Construction Documents
1. City will submit any amendments to or material changes in the Council Project Construction
Documents provided to the City to the Council for review and approval, which approval will not
be unreasonably withheld. Such amendments or material changes to the approved final Council
Project Construction Documents must be submitted to the CAR at least seven (7) days prior to
the implementation of such change. City agrees that it will not proceed with amendment to or
changes in the approved final Council Project Construction Documents of the Council Project
until the Council has consented to such change in accordance with its procedures and has
approved such change in writing as evidenced by letter to City from the CAR.
2. Through written request, Council may require the City to make changes to or modifications
in the scope of the Council Project and the City hereby agrees to have its contractor construct the
required modifications or changes, provided, however, that the cost of such changes or
modifications shall be borne by the Council.
3. Council further agrees that it will participate in the settlement of any claims from the City’s
contractor that involve project delays attributable to delays in approval by Council for changes or
modifications to the Council Project Construction Documents for the Council Project, as
provided above in this Section. The amount of participation by Council in any claims shall be
commensurate with the percentage of delay directly attributable to its actions.
City Council Meeting of April 15, 2013 (Item No. 4e)
Title: MCES Cooperative Agreement - Highway 7 / Louisiana Avenue Interchange - Project No. 2012-0100 Page 7
04-10-13
6
VII.
Entry Onto Easements
1. The City hereby grants to Council the right to enter onto its property and any easements and
right-of-way that it may have obtained for construction of the City Road Project for the purpose
of Council fulfilling its obligations under this Agreement.
VIII.
Cost Participation
1. Council shall reimburse the City for construction of the Council Project. An estimated
itemization of reimbursement of the construction costs is set forth in Exhibit B attached hereto
and made a part hereof.
2. In addition to the construction costs of the Council Project, Council also agrees to pay to the
City a sum equal to a fixed rate of the Council Project construction costs for construction
surveying and contract administration as shown in Exhibit B. As of the date of this Agreement,
the total cost to be reimbursed to the City by Council for the Council Project is estimated to be
two million three hundred forty three thousand six dollars ($2,343,006) which consists of two
million one hundred eighty nine thousand seven hundred twenty five dollars ($2,189,725)
estimated for construction costs and one hundred fifty three thousand two hundred eighty one
dollars ($153,281) estimated for contract administration at seven (7) percent, all as more
specifically shown in Exhibit B attached hereto.
3. The parties further agree that the project costs stated above in this Section VII and more
specifically shown on Exhibit B to this Agreement are an estimate of the construction costs for
the contract work on the Council Project. The unit prices set forth in the City’s construction
contract and the final quantities as measured by the City Engineer’s designated representatives
shall govern in computing the total final contract construction, including the cost of amendments
and change orders as provided in Section VI of this Agreement for determining the construction
and administration costs of the Council Project for reimbursement to the City by Council.
4. All direct payments to the City’s contractor for work performed on the Council Project will
be made by the City.
City Council Meeting of April 15, 2013 (Item No. 4e)
Title: MCES Cooperative Agreement - Highway 7 / Louisiana Avenue Interchange - Project No. 2012-0100
Page 8
04-10-13
7
IX.
Payment and Record Drawings
1. The City shall, when a construction contract is awarded, prepare a revised Exhibit B, which
shall be in accordance with the bid price and which shall be substituted for the Exhibit B
attached to this Agreement without the need for an amendment to this Agreement based on the
contract unit prices and submit a copy to Council. Within ten (10) days of submission of the
revised Exhibit B to Council, Council shall deposit with the City’s Treasurer an amount equal to
twenty (20) percent of Council Project's estimated construction cost plus twenty (20) percent of
Council Project's administrative costs as shown on the revised Exhibit B.
2. During construction the Council shall reimburse the City for the Council Project based upon
monthly invoices submitted by the City, which shall include a progress report and payment
claim. The Council shall have twenty (20) calendar days from receipt of such invoice to contest
the amount due. Council shall reimburse City within thirty (30) calendar days of receipt of the
invoice if it is uncontested or within thirty (30) calendar days of resolution if the invoice is
contested.
3. Upon substantial completion of the work, the City shall prepare an updated revised estimate
of cost participation breakdown that will be based upon the contract unit prices and the actual
units of work performed and submit a copy to Council. The administrative costs to be paid to the
City by Council shall be based on this estimated final construction cost. The City shall add to
Council’s estimated final construction costs, the construction administrative costs, the costs of
supplemental agreements, if any, and deduct Council funds previously advanced for the project
by Council including an interest payment for payments advanced toward construction cost.
Interest payments will be paid by the City to Council at a rate of one-half (1/2) percent per
month. Council agrees to pay to the City any amounts due, if more that the amount of the total
of the partial payments made by Council pursuant to Section VIII of this Agreement. Council
shall make such payment within 30 days of receipt of the invoice from the City.
4. In the event the calculations show that Council has advanced funds in greater amount that is
due the City, the City shall refund without interest the amount to Council.
5. Payment by Council as provided above in this Section shall be adjusted by any change
orders approved by Council as provided in Section VI of this Agreement.
6. Upon completion of the construction of the Council Project by the City and acceptance of
the Council Project by Council in accordance with the terms of this Agreement or a decision by
Council that the Council Project conforms to the Construction Documents as provided in
Section V of this Agreement, the City shall provide to Council both reproducible hard copy and
electronic file record drawings of the Council Project.
City Council Meeting of April 15, 2013 (Item No. 4e)
Title: MCES Cooperative Agreement - Highway 7 / Louisiana Avenue Interchange - Project No. 2012-0100
Page 9
04-10-13
8
X.
Ownership/Maintenance
Upon completion of the construction of the Council Project and acceptance of the Council
Project by Council pursuant to this Agreement, the Council Project and all associated warranties
and guarantees provided by the construction contractors and subcontractors associated with the
Council Project shall become the property of Council.
Upon Council becoming the owner of the Council Project, Council will be responsible for
operation and maintenance of the Council Project.
XI.
Liability
1. Each party agrees that it will be responsible for its own acts and the results thereof to the
extent authorized by law, and shall not be responsible for the acts of the other party and the
results thereof. The City’s and Council’s liability is governed by the provisions of Minnesota
Statutes, Chapter 466.
2. The City and Council each warrant that they are able to comply with the aforementioned
indemnity requirements through an insurance or self-insurance program and have minimum
coverage consistent with the liability limits contained in Minnesota Statutes, Chapter 466.
3. The City further agrees that any contract let by the City for the performance of Council’s
Council Project as provided herein shall include clauses that will: 1) Require the Contractor to
defend, indemnify, and save harmless Council, its officers, agents and employees from claims,
suits, demands, damages, judgments, costs, interest, expenses (including, without limitation,
reasonable attorney’s fees, witness fees and disbursements incurred in the defense thereof) arising
out of or by reason of the negligence of the said Contractor, its officers, employees, agents or
subcontractors; 2) Require the Contractor to provide and maintain insurance as provided on
Exhibit C naming Council as additional insured; and 3) Require the Contractor to be an
independent contractor for the purposes of completing the work provided for in this Agreement.
XII.
General Provisions
1. All records kept by the City and Council with respect to the Council Project shall be subject
to examination by the representatives of each party hereto. All data collected, created, received,
maintained or disseminated for any purpose by the activities of the City and Council pursuant to
this Agreement shall be governed by Minnesota Statutes, Chapter 13, as amended, and the
Minnesota Rules implementing such Act now in force or hereafter adopted.
2. Applicable provisions of Minnesota State law, federal law and of any applicable local
ordinances shall be considered a part of this Agreement as though fully set forth herein.
Specifically, the City agrees to comply with all federal, state and local applicable laws and
ordinances relating to nondiscrimination, affirmative action, public purchases, contracting,
City Council Meeting of April 15, 2013 (Item No. 4e)
Title: MCES Cooperative Agreement - Highway 7 / Louisiana Avenue Interchange - Project No. 2012-0100 Page 10
04-10-13
9
employment, including workers’ compensation and surety deposits required for construction
contracts. The City agrees to request payment of state labor wage information from its
contractor and provide such information to Council, if requested by Council. The provisions of
Minnesota Statutes 181.59 and of any applicable local ordinance relating to civil rights and
discrimination and the Affirmative Action Policy statement of the City shall be considered a part
of this Agreement as though fully set forth herein.
3. Any and all employees of each of the respective parties hereto, and all other persons
engaged by each respective party in the performance of any work or services required or
provided herein to be performed by the respective party shall not be considered employees of
any of the other parties hereto, and that any and all claims that may or might arise under the
Worker’s Compensation Act or the Minnesota Economic Security Law of the State of Minnesota
on behalf of said employees while so engaged, and any and all claims made by any third parties
as a consequence of any act or omission of the part of said employees while so engaged , on any
work or services provided to be rendered herein, shall in no way be the obligation or
responsibility of other respective party hereto.
4. With respect to the City Road Project, if hazardous wastes, pollutants or contaminants as
those terms are defined under any federal, State of Minnesota or local statute, ordinance, code or
regulation exist on the project site and to the extent that any such environmental conditions are
found that will require any response or remedial action, monitoring or reporting requirements
under any local, State of Minnesota or federal law, the City shall utilize its best efforts to secure
compliance of such response, remedial action, monitoring and reporting requirements and shall
apply for and shall have the Council named as beneficiary in any and all no association letters,
no action/no further action letters and other environmental regulatory assurances required for or
applicable to the site. The City will provide to the Council copies of Phase I and Phase II
environmental investigations, the approved Response Action Plan, and the environmental
assurance letters naming the Council as beneficiary. Nothing in this paragraph shall be deemed
to require that the City accept responsibility for any environmental conditions that would not be
the City’s responsibility under applicable law. The provisions of this paragraph shall survive the
termination of this Agreement.
5. In order to coordinate the services of the City with the activities of Council so as to
accomplish the purposes of this Agreement, the City Engineer, or a designated representative,
shall manage this Agreement on behalf of the City and serve as liaison between the City and
Council.
6. In order to coordinate the services of Council with the activities of the City so as to
accomplish the purposes of this Agreement, CAR shall manage this Agreement on behalf of
Council and serve as liaison between Council and the City.
7. It is understood and agreed that the entire Agreement between the parties is contained herein
and that this Agreement supersedes all oral agreements and negotiations between the parties
relating to the subject matter hereof. All items referred to in this Agreement are incorporated or
attached and are deemed to be part of this Agreement.
City Council Meeting of April 15, 2013 (Item No. 4e)
Title: MCES Cooperative Agreement - Highway 7 / Louisiana Avenue Interchange - Project No. 2012-0100 Page 11
04-10-13
10
8. The Background Recitals are incorporated herein and are hereby made a part of this
Agreement.
9. The provisions of this Agreement shall be deemed severable. If any part of this Agreement
is rendered void, invalid, or unenforceable, such rendering shall not affect the validity and
enforceability of the remainder of this Agreement unless the part or parts which are void, invalid
or otherwise unenforceable shall substantially impair the value of the entire Agreement with
respect to the parties. One or more waivers by said party of any provision, term, condition or
covenant shall not be construed by the other party as a waiver of a subsequent breach of the same
by the other party.
10. Any alterations, variations, modifications or waivers of provisions of this Agreement shall
only be valid when they have been reduced to writing as an amendment to this Agreement signed
by the Parties hereto.
11. The covenants of this Agreement shall be binding upon and inure to the benefit of the
parties hereto, their successors and assigns.
12. This contract is entered into in and under the laws of the State of Minnesota and shall be
interpreted in accordance therewith.
13. Any notice or demand, which may or must be given or made by a party hereto, under the
terms of this Agreement or any statute or ordinance, shall be in writing and shall be sent certified
mail or delivered in person to the other party addressed as follows:
Assistant General Manager Technical Services
Metropolitan Council Environmental Services
390 Robert Street North
St. Paul, MN 55101-1805
City of St. Louis Park
c/o Michael P. Rardin, Director of Public Works
5005 Minnetonka Boulevard
St. Louis Park, MN 55416
City Council Meeting of April 15, 2013 (Item No. 4e)
Title: MCES Cooperative Agreement - Highway 7 / Louisiana Avenue Interchange - Project No. 2012-0100 Page 12
04-10-13
11
IN TESTIMONY WHEREOF, the parties have caused this Agreement to be executed by their
duly authorized officers as of the day and year first above written
METROPOLITAN COUNCIL
By:
Pat Born, Regional Administrator
Date:
APPROVED AS TO FORM CITY OF ST. LOUIS PARK
By: By
Tom Scott, City Attorney Jeff Jacobs, Mayor
Date: Date:
And
Tom Harmening, City Manager
Date:
RECOMMENDED FOR APPROVAL:
By:
Scott Brink, City Engineer
Date:
City Council Meeting of April 15, 2013 (Item No. 4e)
Title: MCES Cooperative Agreement - Highway 7 / Louisiana Avenue Interchange - Project No. 2012-0100
Page 13
LIST OF EXHIBITS
Exhibit A - City Road Project and Council Project
Exhibit B - Council Project Construction Cost Estimate
Exhibit C - Contractor Insurance Certificate (to be included when construction contract is
awarded)
City Council Meeting of April 15, 2013 (Item No. 4e)
Title: MCES Cooperative Agreement - Highway 7 / Louisiana Avenue Interchange - Project No. 2012-0100 Page 14
Exhibit A City Road Project and Council Project
City Council Meeting of April 15, 2013 (Item No. 4e)
Title: MCES Cooperative Agreement - Highway 7 / Louisiana Avenue Interchange - Project No. 2012-0100
Page 15
City Council Meeting of April 15, 2013 (Item No. 4e) Title: MCES Cooperative Agreement - Highway 7 / Louisiana Avenue Interchange - Project No. 2012-0100 Page 16
Exhibit B
Council Project Construction Cost Estimate
City Council Meeting of April 15, 2013 (Item No. 4e)
Title: MCES Cooperative Agreement - Highway 7 / Louisiana Avenue Interchange - Project No. 2012-0100
Page 17
ITEM NO. BID ITEMS IN COMMON WITH INTERCHANGE PROJECT BID ITEMS UNIQUE TO MCES FORCEMAIN WORKUNIT QUANTITY UNIT COST EXTENDED AMOUNT Notes2021.501 MOBILIZATIONLS 0.1 $870,000.00 $87,000.00 Was 25% of project mobilization cost for Wooddale.2031.501 FIELD OFFICE TYPE DEA 0.1 $10,000.00 $1,000.00 Was 10% of project mobilization cost for Wooddale.2031.503 FIELD LABORATORY TYPE DXEA 0.1 $12,000.00 $1,200.00 Was 10% of project mobilization cost for Wooddale.2104.501 REMOVE CURB AND GUTTERLF 2173 $2.50$5,432.502104.501 REMOVE SEWER PIPE (STORM)LF 205 $12.00 $2,460.002104.501REMOVE FORCEMAINLF 628 $45.00 $28,260.002104.503 REMOVE CONCRETE DRIVEWAY PAVEMENTSF 948 $2.00$1,896.002104.503 REMOVE CONCRETE MEDIANSF 4509 $1.50$6,763.502104.505 REMOVE BITUMINOUS PAVEMENTSY 1973 $3.00$5,919.002104.509 REMOVE DRAINAGE STRUCTUREEA 4 $400.00 $1,600.002104.509 REMOVE MANHOLEEA 3 $2,500.00 $7,500.00 Structures CO18, AR20 & CO17. Need to determin unit price with transportation group.2104.509REMOVE PILINGEA 144 $300.00 $43,200.00 From PCCP forcemain.2104.513 SAWING BIT PAVEMENT (FULL DEPTH)LF 981 $4.00$3,924.002104.523SALVAGE CASTINGEA 4 $200.00 $800.00 Storm sewer castings.2104.603ABANDON PIPE SEWERLF 110 $30.00 $3,300.00 Abandon MCES FM2105.601EXCAVATION SPECIAL 1LS 1 $10,000.00 $10,000.00 Potholing to locate WM and sanitary.2105.601 DEWATERINGLS 0.25 $500,000.00 $125,000.00 Unit cost from Interchange project - verify cost share.2105.607LIGHT-WEIGHT AGGREGATECY 2001 $150.00 $300,150.00 Lightweight Aggregate, Geocomposite & Geotextile for FM Pipe Bedding and cleanout structures.2105.609 HAUL & DISPOSE OF CONTAMINATED MATERIALTON 3401 $30.00 $102,019.50 Assumed unit weight of 100 pcf.2106.607 MUCK EXCAVATIONCY 132 $8.00$1,056.00 At Cleanout Structures2211.503 AGGREGATE BASE (CV) CLASS 6TON 2067 $20.00 $41,333.33 For pavement restoration.2360.501 TYPE SP 12.5 WEARING COURSE MIX (3,C)TON 327 $65.00 $21,241.74 Assumed bit replaced removed bit, concrete median, concrete driveways, and curb along median.2360.502 TYPE SP 12.5 NON WEAR COURSE MIX (3,B)TON 327 $68.00 $22,222.132452.601STEEL SHEET PILING (TEMPORARY) - FORCEMAINLS 1 $120,000.00 $120,000.00 FM Ground Support and thrust restraint system.2501.515 15" RC PIPE APRONEA 1 $525.00 $525.002503.541 12" RC PIPE SEWER DES 3006 CL VLF 113 $27.00 $3,051.002503.541 15" RC PIPE SEWER DES 3006 CL VLF 92 $30.00 $2,760.002503.601FORCE SEWER MAIN SYSTEMLS 1 $71,770.00 $71,770.00 Includes steel casings, temp conveyance operation and security, and steel casing pipe removal.2503.60124" WET TAPEA 2 $100,000.00 $200,000.00 Wet tapping and line stopping.2503.602 CONNECT TO EXISTING STORM SEWEREA 6 $500.00 $3,000.00 M/P Note: Any pipe damaged beyond indicated removal limits shall be replaced in kind at expense of Contractor.2503.603CLEAN AND VIDEO TAPE PIPE SEWERLF 738 $20.00 $14,760.00 All pipe to be removed and abandoned. Televise only pipe to be abandoned.2503.60320" FORCEMAIN HDPE PIPE SEW DR21LF 1325 $135.00 $178,875.00 Open cut excavation, includes connection to existing PCCP FM, includes fittings, includes trench dams (4)2503.60318" FORCEMAIN DUCTILE IRON PIPE SEW CL 250LF 53 $170.00 $9,010.00 Open cut excavation, includes connection to HDPE, includes fittings.2503.60318" FORCEMAIN HDPE PIPE SEW DR17 - TEMPORARY LF 2150 $130.00 $279,500.00 Temporary HDPE pipe for temporary conveyance, includes fittings/connections to line stopping equipment.2504.602WATERMAIN OFFSETEA 1 $10,000.00 $10,000.002506.501 CONST DRAINAGE STRUCTURE DES 48-4020LF 5.24 $260.00 $1,362.402506.501CONST DRAINAGE STRUCTURE DES 90-4020LF 5.35 $735.00 $3,932.252506.501 CONST DRAINAGE STRUCTURE DESIGN G (4006L-G)LF 5 $265.00 $1,325.002506.502CONSTRUCT DRAINAGE STRUCTURE DESIGN SPEC 3 EA 1 $175,000.00 $175,000.00 Cleanout structure CO 17A2506.502CONSTRUCT DRAINAGE STRUCTURE DESIGN SPEC 4 EA 1 $175,000.00 $175,000.00 Cleanout structure CO 18A2506.521INSTALL CASTINGEA 4 $300.00 $1,200.00 Install Salvaged Storm Casting2535.501BITUMINOUS CURBLF 673 $4.00$2,692.002563.601 TRAFFIC CONTROLLS 0.1 $60,000.00 $6,000.00 Was 10% of project mobilization cost for Wooddale.2575.501 SEEDINGAC 0.3 $120.00$36.002575.502 SEED MIXTURE 150LB 12 $1.60$19.202575.523 EROSION CONTROL BLANKETS CATEGORY 3SY 1452 $1.00$1,452.002575.532 FERTILIZER TYPE 1LB 60 $0.50$30.002575.560 HYDRAULIC SOIL STABILIZER TYPE 5LB 1050 $0.50$525.002582.502 4" SOLID LINE YELLOW - EPOXYLF 1397 $0.25$349.25 For median paint.SUBTOTAL $2,085,451.805% CONTINGENCY $104,272.59TOTAL ESTIMATED CONSTRUCTION COSTS $2,189,724.39City Council Meeting of April 15, 2013 (Item No. 4e) Title: MCES Cooperative Agreement - Highway 7 / Louisiana Avenue Interchange - Project No. 2012-0100 Page 18
Exhibit C
Contractor Insurance Certificate
City Council Meeting of April 15, 2013 (Item No. 4e)
Title: MCES Cooperative Agreement - Highway 7 / Louisiana Avenue Interchange - Project No. 2012-0100 Page 19
Meeting: City Council
Meeting Date: April 15, 2013
Consent Agenda Item: 4f
EXECUTIVE SUMMARY
TITLE: Bid Tabulation: Street Maintenance Project (Sealcoat Streets – Area 5) – Project No.
2013-0001
RECOMMENDED ACTION: Motion to designate Allied Blacktop Company the lowest
responsible bidder and authorize execution of a contract with the firm in the amount of
$289,609.91 for Street Maintenance Project (Sealcoat Streets - Area 5 – Project No. 2013-0001).
POLICY CONSIDERATION: Does Council wish to approve this contract which continues
the City’s street sealcoat program?
SUMMARY: A total of three (3) bids were received for this project. A summary of the bid
results is as follows:
CONTRACTOR BID AMOUNT
Allied Blacktop Company $289,609.91
ASTECH Corporation $298,938.98
Pearson Brothers $317,272.81
Engineer’s Estimate $316,558.55
A review of the bids indicates Allied Blacktop Company submitted the lowest bid. Allied
Blacktop is a reputable contractor that has worked for the City before. Staff recommends that a
contract be awarded to the firm in the amount of $289,609.91.
FINANCIAL OR BUDGET CONSIDERATION:
This project was planned for and included in the City’s adopted Capital Improvement Program
with an estimated budget of $308,381.00. Based on the low bid received total project costs are
now estimated at $324,359.91. Costs for sealcoating the local streets will be paid from the City’s
Pavement Management Fund. Municipal State Aid streets in Area 5 that are sealcoated will be
paid from the Public Works Operations budget. Funding details are provided in the Discussion
section.
VISION CONSIDERATION: Not applicable.
SUPPORTING DOCUMENTS: Discussion
Map
Prepared by: Jim Olson, Engineering Project Manager
Reviewed by: Michael P. Rardin, Director of Engineering
Scott Brink, City Engineer
Approved by: Tom Harmening, City Manager
City Council Meeting of April 15, 2013 (Item No. 4f) Page 2
Title: Bid Tabulation: Street Maintenance Project (Sealcoat Streets – Area 5) – Project No. 2013-0001
DISCUSSION
BACKGROUND: Sealcoating is the surface application of an asphalt material followed by the
placement of aggregate (rock) which is embedded into the asphalt material while it is liquid. The
purpose of this treatment is to add surface friction to the pavement, facilitating vehicle traction,
and to seal the surface from oxidation and the effects of moisture. Sealcoating can extend the
life of a pavement, in good condition, by 5-9 years. The City’s Pavement Management Program
provides for the sealcoating of each street once every eight (8) years.
Area 5 of the Pavement Management Program is scheduled for sealcoating in 2013. These
streets were last sealcoated in 2005. Area 5 comprises the streets in the Aquila, Cobblecrest,
Minnihaha, Amhurst and South Oak Hill neighborhoods. A map of the streets to be sealcoated is
attached.
Not all streets in Area 5 will be sealcoated. Based on the City’s computerized pavement
management software and visual inspections by City staff, several streets in the area were
determined to be in need of more aggressive maintenance. Sealcoating these streets at this time
would be an inappropriate use of resources. Thus, they have been eliminated from this sealcoat
project with the understanding that they will be programmed for higher levels of maintenance or
rehabilitation in 2017, as part of the City’s overall Pavement Management Program.
An advertisement for bids was published in the St. Louis Park Sun-Sailor on March 14, 21, and
28, 2013 and in Finance & Commerce on March 14, and 21, 2013. In addition, plans and
specifications are noticed on the City Website and are made available electronically via the
internet by our vendor Quest CDN.com. Email notification is provided to five minority
associations and final printed plans are made available for viewing at the AGC of Minnesota
Planroom and at City Hall. Four contractors/vendors purchased plan sets.
Funding Details
Based on the low bid received, total project cost and funding details are revised as follows:
Expenditures
Construction Cost $289,609.91
Engineering & Administration (12%) $ 34,750.00
Total $324,359.91
Revenues
Pavement Management Funds $274,359.91
PW Operations Funds $ 50,000.00
Total $324,359.91
This project was planned for and included in the City’s adopted Capital Improvement Program
with an estimated budget of $308,381.00.
Construction Timeline:
The work may begin as early as mid-June but must be completed no later than August 31. The
contractor will schedule a week to complete the work within this time frame. The entire process
on a given street takes approximately 72 hours. The project, once started, usually lasts 4 days.
Streets will be posted for “No Parking” beginning the day before work is to occur. Residents
will receive notice of the impending work and parking restrictions.
City Council Meeting of April 15, 2013 (Item No. 4f)
Title: Bid Tabulation: Street Maintenance Project (Sealcoat Streets – Area 5) – Project No. 2013-0001 Page 3
Meeting: City Council
Meeting Date: April 15, 2013
Consent Agenda Item: 4g
EXECUTIVE SUMMARY
TITLE: Bid Tabulation: Maintenance Project - 2013 Random Concrete Repair Project –
Project Nos. 2013-0003, 0004 & 0006
RECOMMENDED ACTION: Motion to designate Thomas & Sons Construction, Inc. the
lowest responsible bidder and authorize execution of a contract with the firm in the amount of
$126,109.75 for the 2013 Random Concrete Repair Project – Project No. 2013-0003, 0004, and
0006.
POLICY CONSIDERATION: Does the City Council wish to continue the City’s practice of
repairing or replacing sidewalk, curb and gutter and catch basins in need of repair?
SUMMARY: A total of five (5) bids were received for this project. A summary of the bid
results is as follows:
CONTRACTOR BID AMOUNT
Thomas & Sons Construction, Inc. $126,109.75
Ron Kassa Construction, Inc. $128,088.75
O’Malley Construction, Inc. $128,205.50
Standard Sidewalk, Inc. $137,940.25
G.L. Contracting, Inc. $140,427.00
Engineer’s Estimate $155,095.25
A review of the bids indicates Thomas & Sons Construction, Inc. submitted the lowest bid.
Thomas & Sons Construction is a reputable contractor that has worked for the City before. Staff
recommends that a contract be awarded to the firm in the amount of $126,109.75.
FINANCIAL OR BUDGET CONSIDERATION:
These projects were planned for and included in the City’s adopted Capital Improvement
Program with an estimated combined budget of $165,000. Based on the low bid received total
project costs are still estimated at $165,000. These projects will be funded by the Public Works
Operations budget, Stormwater Utility budget and the Pavement Management budget. Funding
details are provided in the Discussion section.
VISION CONSIDERATION: Not applicable.
SUPPORTING DOCUMENTS: Discussion
Prepared by: Jim Olson, Engineering Project Manager
Reviewed by: Michael P. Rardin, Director of Engineering
Scott Brink, City Engineer
Approved by: Tom Harmening, City Manager
City Council Meeting of April 15, 2013 (Item No. 4g) Page 2
Title: Bid Tab: Maintenance Project - 2013 Random Concrete Repair - Project No. 2013-0003, 0004 & 0006
DISCUSSION
BACKGROUND: Bids were received on April 4, 2013 for the annual repair and construction of
sidewalk, curb and gutter, and storm sewer catch basins at various locations in the city. Staff
annually surveys the condition of sidewalks to identify hazards for repair. Panels of sidewalk
that are cracked or have been lifted by tree roots to create trip hazards that need to be removed
and replaced are included in this contract. Curb and gutter with similar defects that create
drainage or safety problems are also repaired. Deteriorating catch basins that are within the work
area will also be repaired or rebuilt. Most of this work will be concentrated in next year’s
sealcoating area (Area 6, which includes the Elmwood, Brookside, Brooklawns, Creekside and
Meadowbrook neighborhoods).
An advertisement for bids was published in the St. Louis Park Sun-Sailor on March 14, 21, and
28, 2013 and in Finance & Commerce on March 14, and 21, 2013. In addition, plans and
specifications are noticed on the City Website and are made available electronically via the
internet by our vendor Quest CDN.com. Email notification is provided to five minority
associations and final printed plans were made available for viewing at the AGC of Minnesota
Planroom and at City Hall.
Twenty contractors/vendors purchased plan sets including three Disadvantaged Business
Enterprises (DBE).
Funding Details
Based on the low bid received, cost and funding details are revised as follows:
Expenditures
Construction Cost (proposed contract) $126,109.75
Construction Cost (reserved for sawcutting) $ 20,790.25
Engineering & Administration (12%) $ 15,100.00
Total $165,000.00
Revenues
PW Operations Funds (sidewalk repairs) $ 82,500.00
PW Operations Funds (curb and gutter repairs) $ 12,500.00
Pavement Management Funds $ 50,000.00
Stormwater Utility Funds $ 30,000.00
Total $165,000.00
In addition to this contract for the 2013 Random Concrete Project, staff intends to solicit quotes
(late May or early June) for a separate project to repair sidewalk trip hazards using a horizontal
concrete sawing repair method. Similar projects have been successfully completed in past years.
$20,790.25 from the Public Works Operations budget has been reserved (noted above) for this
horizontal concrete sawing repair work.
These projects were planned for and included in the City’s adopted Capital Improvement
Program with an estimated combined budget of $165,000.
Construction Timeline:
Construction will occur in May, June and July and is scheduled to be completed by July 19, 2013.
Meeting: City Council
Meeting Date: April 15, 2013
Consent Agenda Item: 4h
EXECUTIVE SUMMARY
TITLE: Bid Tabulation: Street Project - Local Street Rehab (Area 1) - Project #2012-1000 and
Watermain Replacement (Area 1) - Project #2013-1400
RECOMMENDED ACTION: Motion to designate ASTECH Corporation the lowest
responsible bidder and authorize execution of a contract with the firm in the amount of
$1,357,961.60 for the 2013 Local Street Rehabilitation Project (Area 1) - Project Nos. 2012-1000
& 2013-1400.
POLICY CONSIDERATION: Does the City Council wish to continue to implement our
pavement management program?
SUMMARY: A total of seven (7) bids were received for this project. A summary of the bid
results is as follows:
CONTRACTOR BID AMOUNT
ASTECH Corporation $1,357,961.60
Norhwest Asphalt, Inc. $1,396,874.30
Valley Paving, Inc. $1,423,834.78
C.S. McCrossan Construction, Inc. $1,499,429.60
Hardrives, Inc. $1,545,955.12
Thomas & Sons Construction $1,590,994.22
Bituminous Roadways, Inc. $1,627,657.05
Engineer’s Estimate $1,501,800.50
A review of the bids indicates ASTECH Corporation submitted the lowest bid. ASTECH is a
reputable contractor that has worked for the City before. Staff recommends that a contract be
awarded to the firm in the amount of $1,357,961.60.
FINANCIAL OR BUDGET CONSIDERATION:
This project was planned for and included in the City’s adopted Capital Improvement Program
with an estimated budget of $1,702,220. Based on the low bid received total project costs are
now estimated at $1,588,816.60. This project will be funded by the Pavement Management
Fund for the associated street work, the Water Utility Fund for the water main and hydrant
replacement work, and the Stormwater Utility Fund for the drainage structure replacements.
Funding details are provided in the Discussion section.
VISION CONSIDERATION: Not applicable.
SUPPORTING DOCUMENTS: Discussion
Prepared by: Jim Olson, Engineering Project Manager
Reviewed by: Michael P. Rardin, Director of Engineering
Scott Brink, City Engineer
Approved by: Tom Harmening, City Manager
City Council Meeting of April 15, 2013 (Item No. 4h) Page 2
Title: Bid Tab: Street Project - Local Street Rehab - Proj 2012-1000 & Watermain Replacement - Proj 2013-1400
DISCUSSION
BACKGROUND: Bids were received on April 4, 2013 for the 2013 Local Street Rehabilitation
Project – Area 1. The 2013 construction season will be the ninth year of implementing the City’s
Pavement Management Program. After this year’s work is complete, a full cycle of street
rehabilitation work will have occurred throughout the city. Work for this year’s program will
occur on selected streets in the Sorenson, Lennox, Oak Hill and Texa Tonka Neighborhoods.
The work includes replacing the old pavement with a new asphalt surface. Other work
associated with the project includes limited watermain replacements, drainage system repairs and
fire hydrant replacements.
An advertisement for bids was published in the St. Louis Park Sun-Sailor on March 14, 21, and
28, 2013 and in Finance & Commerce on March 14, and 21, 2013. In addition, plans and
specifications are noticed on the City Website and are made available electronically via the
internet by our vendor Quest CDN.com. Email notification is provided to five minority
associations and final printed plans were made available for viewing at the AGC of Minnesota
Planroom and at City Hall.
Forty-five contractors/vendors purchased plan sets with three Disadvantaged Business
Enterprises (DBE) identifying themselves as subcontractors.
Funding Details
Based on the low bid received, cost and funding details are revised as follows:
Expenditures
Construction Cost $1,357,961.60
Contingencies (5%) $ 67,900.00
Engineering & Administration (12%) $ 162,955.00
Total $1,588,816.60
Revenues
Pavement Management Fund $1,439.465.60
Water Utility Fund $ 137,516.00
Stormwater Utility Fund $ 11,835.00
Total $1,588,816.60
This project was planned for and included in the City’s adopted Capital Improvement Program
with an estimated budget of $1,702,220.
Construction Timeline:
Construction is tentatively planned to begin in mid-May and should be completed by late-
August.
Meeting: City Council
Meeting Date: April 15, 2013
Consent Agenda Item: 4i
EXECUTIVE SUMMARY
TITLE: Traffic Study Number 591: Authorize the Removal of Permit Parking Area
RECOMMENDED ACTION: Motion to Adopt Resolution authorizing the elimination of the
permit parking restriction in front of 3128 Idaho Avenue South
POLICY CONSIDERATION: Does the City Council wish to remove the permit parking
restriction located in front of the subject property?
The proposed action is consistent with City policy.
SUMMARY: The City has a program for authorizing permit parking for residents who have a
medical need for parking adjacent to their homes. Each year staff contacts residents who
currently have permit parking to ensure that it is still required. We have been informed the
permit parking for this property is no longer needed. Aside from removing the sign, the final
step is to rescind the original resolution authorizing the permit parking.
FINANCIAL OR BUDGET CONSIDERATION: The cost of removing these controls is
minimal and will come out of the general operating budget.
VISION CONSIDERATION: Not applicable.
SUPPORTING DOCUMENTS: Resolution
Prepared by: Scott A. Brink, City Engineer
Reviewed by: Michael P. Rardin, Director of Engineering
Approved by: Tom Harmening, City Manager
City Council Meeting of April 15, 2013 (Item No. 4i) Page 2
Title: Traffic Study Number 591: Authorize the Removal of Permit Parking Area
RESOLUTION NO. 13-___
RESOLUTION RESCINDING RESOLUTION NO. 04-110
ELIMINATING PERMIT PARKING
AT 3128 IDAHO AVENUE SOUTH
WHEREAS, the City of St. Louis Park, Minnesota has been requested, has studied, and
has determined that traffic controls are no longer necessary at this location.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of St. Louis
Park, Minnesota, that:
1. Resolution No. 04-110 is hereby rescinded; and
2. The Director of Engineering is hereby authorized to remove permit parking at 3128 Idaho
Avenue South
Reviewed for Administration: Adopted by the City Council April 15, 2013
City Manager
Mayor
Attest:
City Clerk
Meeting: City Council
Meeting Date: April 15, 2013
Minutes: 4j
OFFICIAL MINUTES
Parks & Recreation Advisory Commission
October 24, 2012, 6:30 p.m. Meeting
Rec Center Programming Office
1. Call to Order
Mr. Hagemann, Vice Chair, called the meeting to order at 6:34 p.m.
Parks and Recreation Advisory Commission members present: Jim Beneke, George Foulkes,
Sarah Foulkes, Elizabeth Griffin, George Hagemann and Kirk Hawkinson.
Commission members absent: Sophia Flumerfelt and Tom Worthington.
Staff present: Nate Rosa, Recreation Supervisor, Rick Birno, Recreation Superintendent, Cindy
Walsh, Director of Parks and Recreation, and Stacy Voelker, Recording Secretary.
2. Presentations:
Basketball Association
Chris Bjorgaard, President of the Girls’ Basketball Association, along with the Commission,
provided introductions. Mr. Bjorgaard thanked them for the invitation.
The Basketball Association encompasses girls and boys basketball and includes the High School
Program. Mr. Bjorgaard reviewed the number of teams per gender group and advised the number
of participants is improving. The recently hired varsity coach has helped obtain more exposure
for the association. They required try-outs for traveling and try to place everyone.
The Association has three different levels, Mr. Bjorgaard advised, levels A though C. The teams
mainly travel to tournaments in the western suburbs of Chanhassen, Bloomington, and Wayzata.
On occasion they travel to St. Cloud. Their governing body is the Minnesota Youth Athletic
Service.
The player fee is $600 (a $300 fee with the option to volunteer and work off $300), advised Mr.
Bjorgaard. Financial assistance is available. The Association hosts two tournaments a year for
fundraising plus host a 3 x 3 league in the spring. Their fees have remained the same for the past
four years.
The season begins in mid-October and ends early March indicated Mr. Bjorgaard. The player fee
includes all tournaments, hired coaches, and practices. There are nine weekend tournaments and
the teams practice twice a week. Thursdays is the most important practice time. The girls teams
met at the Junior High while the boys teams utilize the Senior High and other schools.
Mr. Rosa advised he oversees the Parks and Recreation in-house program and works closely with
the Association. The in-house program partners with surrounding cities including Crystal and
Golden Valley. The in-house program begins in January and continues until mid-March. The
City Council Meeting of April 15, 2013 (Item No. 4j) Page 2
Title: Parks and Recreation Advisory Commission Meeting Minutes of October 24, 2012
cities program has been moved to other schools to allow availability at the Junior High School
for the Association. The in-house program becomes a feeder program for the Association
program. Participation declined two years ago but has remained steady since. The in-house
program is $49 per participant which includes practice one to two times per week and games on
the weekends.
The Associations main concern this year is the ability to get gym time for their teams. The
Commission discussed.
The Commission thanked Mr. Bjorgaard, the Association volunteers and the youth coaches.
Highway 7 and Louisiana Avenue Update (Jim Olson)
Jim Olson, Senior Engineering Project Manager, along with the Commission, provided
introductions.
Mr. Olson presented a visual and explained various details of the project. The project began in
2009 by hiring a consultant to design a new interchange. In 2007 the city received a grant in the
amount of $7.6 million. A bridge will be built on Highway 7 taking traffic over Louisiana
Avenue with roundabouts north and south on Louisiana Avenue. Roundabouts eliminate traffic
signals, reduce crashes and increase the flow of traffic. The project contract will include a great
deal of landscaping, natural native plantings, and public art in the bridge. These will all be low
maintenance items.
The project will improve safety, access in the area, promote development, incorporated two trails
on each side of the road and include bike lanes on the road to accommodate pedestrians and
bicyclists. If light rail comes to St. Louis Park, a station will conveniently be located by Sam’s
Club.
An artist was hired to incorporate art into the project, Mr. Olson advised. Included will be a
decorative concrete wall, peer cap in the center of the bridge, and vertical elements (i.e. color-
changing light towers) placed near the bridge on the southwest and northeast corners. Under the
bridge lights will be placed and colored pavers with an art design will be included to look nice
yet deter skateboarders. The pavers will be on both sides of the trail underneath the bridge.
Construction will begin the spring of 2013 and will continue for two years. Work will continue
thought the first winter of this timeframe. Traffic will remain open during construction, Mr.
Olson indicated. A temporary bypass for Hwy 7 will be built south of where the bridge will be to
handle traffic during the bridge construction. The new bridge will raise Hwy 7 16 feet over
Louisiana Avenue.
Mr. Olson also mentioned funding for the project is complete. The construction costs will be
approximately $18 million; $26 million total with the design portion. The state will provide $6.3
million with the city paying 12.3 million.
Mr. Hagemann noted these are first time roundabouts in St. Louis Park. It will be an educational
experience for traffic and bicyclists. Mr. Hagemann explained bicycle awareness in roundabouts.
City Council Meeting of April 15, 2013 (Item No. 4j) Page 3
Title: Parks and Recreation Advisory Commission Meeting Minutes of October 24, 2012
Mr. Hawkinson inquired what would happen if an accident occurred. Mr. Olson advised the
average speed in a roundabout is 5-10 mph. If an accident does occur, it’s generally a side swipe,
not a major accident. Mr. Hawkinson inquired on the logistics of truck traffic in a roundabout.
There are truck aprons included in the roundabouts, Mr. Olson indicated, which accommodate
large semis.
Mr. Foulkes inquired on the affect to Sam’s Club traffic. Access to their Louisiana entrance will
not be affected, Mr. Olson indicated.
Mr. Hawkinson inquired if any changes will be made to the bridge (that trucks go under and get
stuck) on the south frontage road east of the project. Mr. Olson advised there is a waste line
under the road by that bridge. When the waste line is relocated, may be able to lower the road in
that area.
Members thanked Mr. Olson for his presence and information.
3. Approval of Minutes
a. August 15, 2012
It was moved by Commission member Hawkinson to approve the minutes as amended on
page 5. Motion passed 6 – 0.
b. September 19, 2012
It was moved by Commission member Hawkinson to approve the minutes. Motion passed
6 – 0.
4. New Business
a. Discuss 2013 Annual Calendar and Goals
Ms. Walsh asked the Commission to review the 2012 goals and think about goals for
2013. The tobacco free in parks policy is new and will be brought back at the next
meeting. Some goals can be the same for 2013; others can be new goals.
The goals will be reviewed and approved at the Commissions December meeting.
5. Old Business
a. Dakota Park Baseball Field Renaming Request
Ms. Walsh indicated this request was brought before the Commission at their last meeting
which lacked a quorum. Ms. Griffin has more background and knowledge to share with
members.
Ms. Griffin stated she is representing the kids in St. Louis Park. Following Derrick
Keller’s funeral, approximately 100 kids approached Ms. Griffin asking to rename the
City Council Meeting of April 15, 2013 (Item No. 4j) Page 4
Title: Parks and Recreation Advisory Commission Meeting Minutes of October 24, 2012
field after him. Derrick took into his home a refugee from Congo; he helped the baseball
community by helping kids at no charge; he had a batting cage in his basement for
practice to help kids. The renaming is proposed because Derrick was such a good
community member. The group initially wanted to raise funds for a scoreboard and name
it for Derrick. The city and school district have some funds available for scoreboard
improvements, local youth groups are raising funds and two families that expressed
willingness to donate funds toward a scoreboard.
Ms. Griffin inquired on clarification of the time-frame mentioned in the renaming policy.
Mr. Foulkes mentioned it may meet the two year time frame mentioned in the policy
when all the details are worked out.
Ms. Walsh suggested the park is in need of a new scoreboard. Mr. Hagemann mentioned
a memorial scoreboard named after Derrick come be done immediately with funding,
whereas would need to adhere to the park renaming policy to rename the entire park. Ms.
Walsh agreed that the park name (Dakota Park) would remain the same; field renaming is
what is proposed. The field could be named Derrick Keller field.
There is funding in the Capital Improvement Program to assist in replacing the
scoreboard, indicated Ms. Walsh. The city has $5,000 so would need $20,000 raised by
outside groups for a new scoreboard.
Ms. Griffin advised the kids she has spoken with have taken an active role in lobbying for
this and expressed their willingness to donate. This would send a message to the kids that
they are a big part of the Park and the community honors good kids. Ms. Griffin also
mentioned a petition has been started. Mr. Foulkes indicated there is a large contingent of
people in the Park that are for this so recommends moving forward.
Ms. Griffin indicated Derrick played for the city’s Town Team. The Town Team plays at
Dakota Field so may donate money toward the scoreboard also. She discussed the
potential naming with the American Legion and Town Team coaches whom agreed to it.
There is a large group in St. Louis Park that knew Derrick and supported him.
Mr. Hawkinson inquired how long a name stays with a park or facility. Mr. Birno
assumes it stays with it forever until another renaming proposal is brought forward.
Mr. Foulkes made a motion to move forward with accepting of donations for the addition
of a scoreboard at Dakota Park and to name the field at Dakota Park Derrick Keller
field. The motion passed 6 – 0.
Ms. Walsh advised members this item will be presented to Council on January 7 as Ms.
Griffin would like the college students to be involved in the process. Ms. Griffin thanked
the Commission and staff.
b. Employee Appreciation Luncheon Recap
Ms. Walsh thanked members and provided compliments received from staff on the event.
Members discussed details and Ms. Voelker will retain the notes for next year.
City Council Meeting of April 15, 2013 (Item No. 4j) Page 5
Title: Parks and Recreation Advisory Commission Meeting Minutes of October 24, 2012
6. Staff Reports (Nate Rosa)
Mr. Rosa thanked members for their support over the years.
Mr. Rosa advised he oversees all youth sports, adult yoga, the Aquatic Park safety, large event
rentals (i.e. coordinates street closures, whatever is needed with inspections and the police, etc.),
and is the staff liaison for Parktacular. There are currently seven to nine large, low impact events
per year. He also partners with 3rd Lair to offer skateboard camps, offers a 5k race, supervises
summer interns, and oversees portable toilets in the parks. All the portable toilets will be
removed before Halloween, Mr. Rosa noted. The city has a good working relationship with the
school district, Mr. Rosa indicated.
Ms. Walsh commended Mr. Rosa on his work with the Aquatic Park life guards. Mr. Birno added
that Mr. Rosa is working with the Rotary Club on the Bundled Up event held in the winter. It is a
great event and Mr. Rosa provides leadership toward the event. Mr. Hagemann commended the
city for hosting the CycloCross on the east hill at Aquila Park. They had trouble finding a
location for the event due to the wear and tear it puts on the grass.
7. Other / Future Agenda Items
a. Community Recreation Facilities Task Force Update
Ms. Walsh advised the Task Force spent their last meeting evaluating sites which were
ranked at a previous meeting. Theses recommendations will be presented to the City
Council on November 13. An update will be provided to the Commission in December.
Mr. Beneke: thanked staff for considering every possible location.
Ms. Walsh advised the general area of Excelsior & Grand/The Rec Center surfaced as a
primary location. Community Development added some sites to the list are not city
owned. A criterion was set up based on various elements. The Task Force did a lot of
work discussing, during which time, various areas were briefly mentioned. The Task
Force was outstanding - respectful and committed, Ms. Walsh indicated.
b. Member Comments
Mr. Beneke questioned what fee the Basketball Association pays to the school. Staff
advised the school sets the fee but the Association does get priority when scheduling. Ms.
Griffin feels gym space is lacking. Mr. Birno advised the organization that is in-season
has priority. The Basketball Association mentioned their attempt to acquire gym space in
the Spring which is off season for them.
Ms. Foulkes inquired who gets preferential treatment for camps - residents or the
Associations). The Association or programs associated with the Associations get first
priority at those fields indicated Mr. Birno. Mr. Rosa mentioned Cedar Manor School is
no longer utilized, but there is potential to use in the future. Mr. Foulkes noticed on
summer Sunday’s some parks are being used for cricket. Suggested the city discuss
City Council Meeting of April 15, 2013 (Item No. 4j) Page 6
Title: Parks and Recreation Advisory Commission Meeting Minutes of October 24, 2012
potential programs with that group. Mr. Rosa indicated Jim Lombardi, Program
Supervisor, rents out the fields to various groups.
Mr. Birno indicated the Commission discussed serving caned beverages versus plastic at
The Center. Coca-Cola has been awarded the contract at The Rec Center and will begin
replacing plastic bottles with soda cans. Theisen Vending was awarded a contract for
vending and will incorporate 30% healthy food options into their machines.
Mr. Hagemann advised he received a request from Anne Mavity that a resident is
interested in providing geo caches in parks as an official city geo cache program. Mr.
Rosa advised Westwood Hills Nature Center has geo caching as part of their
programming. Ms. Griffin indicated some cities have timed events throughout their city
as an event. Mr. Birno recommended the resident to contact him directly to discuss.
8. Adjournment
It was moved by Commission member Griffin to adjourn at 8:08 p.m. The motion passed 6 - 0.
Respectfully submitted,
Stacy Voelker
Stacy Voelker
Recording Secretary
Meeting: City Council
Meeting Date: April 15, 2013
Minutes: 4k
OFFICIAL MINUTES
Parks & Recreation Advisory Commission
December 5, 2012, 6:30 p.m. Meeting
Rec Center Programming Office
1. Call to Order
Mr. Worthington, Chair, called the meeting to order at 6:30 p.m.
Parks and Recreation Advisory Commission members present: Jim Beneke (6:35 p.m.), Sophia
Flumerfelt, George Foulkes, Sarah Foulkes (6:35 p.m.), Elizabeth Griffin, George Hagemann,
Kirk Hawkinson, and Tom Worthington
Commission members absent: None.
Staff present: Jason Eisold, The Rec Center Manager, Jim Vaughan, Environmental Coordinator,
Cindy Walsh, Director of Parks and Recreation, and Stacy Voelker, Recording Secretary.
2. Presentations:
Hockey Association (Steve Rosen)
Steve Rosen, President of the Hockey Association, along with the Commission, provided
introductions. Mr. Rosen thanked them for the invitation.
Mr. Rosen indicated the current 365 registrations have remained the same for the past two to
three years. There are 16 to 18 Benilde-St. Margaret players on the Junior Gold team and the rest
are mostly St. Louis Park. There are 150 traveling (9 -10 year olds) and 153 in-house participants
(ages 8 and younger). Traveling girls have 66 girls registered up to U14 in which they partner
with Minneapolis. The Association began a new marketing and recruiting package this year with
a goal of 400 registrants. Mr. Rosen advised the goal of the Association is to provide safe, fun
activities for St. Louis Park residents and St. Louis Park students.
The Association has a nice relationship with the City of St. Louis Park and with St. Louis Park
High School, stated Mr. Rosen. Mr. Rosen advised the Commission of the most recent joint
adventure with the City is the new Skate Shop in the Rec Center. Ms. Walsh indicated the city
built a skate shop outside of the Gallery and the Association provides staffing for the hours
posted. The city acquired the funds for the skate shop and the Association contributed $5,000
toward the building of it and also purchased an $18,000 skate sharpening machine to be utilized.
In the future, the Association hopes to acquire an outdoor artificial ice facility. It is estimated to
cost a quarter of a million for a facility of this type but it is a positive addition. The outdoor ice
would be used by both hockey and figure skaters. The outdoor artificial rink is dependent on the
weather but not as dramatically as real outdoor ice. The cities of Roseville, Coon Rapids and
Hopkins have an outdoor artificial ice facility next to their indoor rink.
City Council Meeting of April 15, 2013 (Item No. 4k) Page 2
Title: Parks and Recreation Advisory Commission Meeting Minutes of December 5, 2012
Mr. Hawkinson inquired if the Associations programs include any homeschool kids participating.
Mr. Rosen indicate they used to get a lot but do not recall any this year.
Mr. Worthington inquired if their fees are in line with other Associations. Mr. Rosen indicated
the Association runs the Rec Center concession stand in their season and they completely run the
pull-tabs at Bunnies. In 2011, pull-tabs brought in $140,000 net income. These venues have
allowed fees to be kept low. Mr. Rosen estimates St. Louis Park participants pay half of what
other cities charge.
Ms. Griffin mentioned the Association also gives money away as Baseball received some last
year. Mr. Rosen confirmed. If other Associations need assistance, the Hockey Association will
assist. The Association does include assistance in their budget annually as they also provide
funding to the high school hockey teams, cheerleading, baseball, and others.
Mr. Worthington inquired if the coaches are compensated to which Mr. Rosen indicated that non-
parent coaches are compensated. It’s not a large amount of compensation but enough to cover
expenses.
Mr. Worthington asked Mr. Rosen what the city can to do help with the Association’s needs. Mr.
Rosen indicated he has been discussing ice time challenges with Jason Eisold, Rec Center
Manager. The Association does use Hat Trick Hockey in St. Louis Park but has never had to go
elsewhere as Mr. Eisold assists in working on ice conflicts. Mr. Rosen mentioned the artificial
outdoor ice would also assist to alleviate the issue.
The commission thanked Mr. Rosen and staff complimented him. Mr. Rosen thanked the
commission and city for all they do.
3. Approval of Minutes
a. October 24, 2012
It was moved by Commission member Hagemann to approve the minutes. Motion passed
8 – 0.
4. New Business
a. Elect Officials for 2013
Mr. Worthington indicated in past procedures, the Vice Chair moves to the Chair position
and another Commissioner is elected as Vice Chair. Hagemann accepted the Chair
position; the motion passed 8 - 0.
Members discussed the Vice Chair position and Mr. Beneke volunteered. Worthington
nominated Beneke; Hawkinson seconded. The motion passed 8 – 0.
b. Highway 100 Bridge (new addition to agenda)
City Council Meeting of April 15, 2013 (Item No. 4k) Page 3
Title: Parks and Recreation Advisory Commission Meeting Minutes of December 5, 2012
Ms. Walsh advised four bridges will be replaced by MnDOT beginning in 2014. These
bridges include Minnetonka Boulevard, Highway 7, the railroad/Regional Trail, and West
36th Street. A visual quality team, made up of residents in the area and other stakeholders,
are scheduled to meet the following night. The City Council has expressed an interest in
encompassing public art in some or all of the bridges. FoTA, the neighborhood, planning
staff, Marney Olson, and Ms. Walsh will create a group and meet with Jack Becker,
FORECAST Public Artworks to begin discussing options. Options include art on the
bridge, lighting, landscaping, etc.
The group will likely begin toward the end of December and finish in June. The
dates/times of the meetings are yet to be determined. If you are interested, please contact
Ms. Walsh via email.
Mr. Hagemann advised there is a big push from the visioning to create trail connections
across the bridge of Minnetonka Boulevard. The cycling community and vision lobbied
for on-street bike trails. The city decided to pay for the expansion of the bridge deck to
include an on-street bike trail. These discussions included the City Council, cycling
community, and MnDOT. Mr. Hagemann expressed his appreciation to staff and Council
for the support.
Mr. Hawkinson indicated in the past the city discussed connecting to trails like this one at
Cedar Lake Road. Mr. Hagemann indicated they are connected.
Ms. Walsh and Mr. Hagemann advised plans for artwork and on-street trails will be
brought for Commission review once established.
5. Old Business
a. Review and Approve 2013 Annual Calendar and Goals
Ms. Walsh advised there is money budgeted to evaluate park areas. Since ADA laws have
changed, the city hired a consultant to review park areas and provide a report of changes
that need to be made to be in compliance. The city will put a plan in place to show
changes are acknowledged and will be made. Ms. Walsh will bring plan to the
Commission in future months which will include recommendations of the consultant.
Mr. Worthington suggested inviting the Historical Society soon and Environmental
Stewardship group when they are approved. Mr. Foulkes suggested creating an annual
calendar/schedule for presentations. Mr. Hagemann asked if Connect the Park should be
part of the Trails and Sidewalks goal and suggested inviting the Connect the Park
individuals to the March meeting.
Members reviewed and discussed the goals. It was moved by Commission member
Hagemann to approve the goals; seconded by Commission member Griffin. Motion
passed 8 – 0.
City Council Meeting of April 15, 2013 (Item No. 4k) Page 4
Title: Parks and Recreation Advisory Commission Meeting Minutes of December 5, 2012
a. Minnehaha Creek Remeander Update (Jim Vaughan)
Mr. Vaughan distributed two maps of Minnehaha creek for Commission review and
indicated Blackstone is the contractor. Mr. Vaughan described the various areas on the
maps. All are scheduled to be constructed by spring. The bridge on Louisiana Avenue is
scheduled to be constructed in 2015 and hope to add a trail crossing Louisiana at that
time. Trails and amenities on west side are to tie trails along the Creek to the regional
trail. There is potential for a picnic area also which may be brought before the
Commission during the landscape planning state. Anticipate completion by fall of 2013.
Mr. Hawkinson inquired if the creek can be used for canoes and kayaks to which Mr.
Vaughan indicated it could.
Mr. Beneke inquired if trail funding has been secured. Ms. Walsh indicated the
Watershed District will pay for the trail initially and the city will reimburse them in an
agreed upon amount of time. Both parties feel it is best to complete the trail during the
remeandering project. Mr. Vaughan also indicated one bridge will be built during the
project. Mr. Hawkinson inquired on holding ponds to which Mr. Vaughan pointed out
locations.
Ms. Walsh indicated the creek clean-up will not be held in that area this year due to the
project. Ms. Flumerfelt inquired if the creek clean-up event will still be held to which Mr.
Vaughan indicated it will be held in a different area.
6. Staff Reports (Jason Eisold)
Ms. Walsh introduced Mr. Eisold as the new Rec Center Manager. Mr. Eisold was hired
following Craig Panning’s retirement.
Mr. Eisold explained that he has been with the City for seven months. He previously worked for
the City of Richfield, went to school in LaCrosse and is working to finish his Master’s Degree in
Parks, Recreation and Tourism.
The Rec Center is a great facility with a lot of potential. Recently the department entered into a
partnership with the Hockey Association after adding the new skate shop; the Banquet Room has
been renovated; doors of the Rec Center have been changed; and painting has occurred. Mr.
Eisold has initiated upkeep to ensure the building functions and looks the best that it can. Ms.
Walsh indicated the doors and fire sprinklers had to be changed to adhere to the fire inspections
requirements.
Mr. Eisold advised there is no slow time at the Rec Center and now are gearing up for the
Aquatic Park. Commission members were asked to provide input to Mr. Eisold if they see
something that needs addressing in the building. Ms. Walsh advised Mr. Eisold works very hard
scheduling and coordinating high school athletics also. Mr. Eisold reviewed with the members
how schedules are acquired and are working toward balancing groups.
City Council Meeting of April 15, 2013 (Item No. 4k) Page 5
Title: Parks and Recreation Advisory Commission Meeting Minutes of December 5, 2012
Mr. Worthington inquired on an upgrade for the Aquatic Park. Ms. Walsh advised the 2013
Capital Improvement Projects will be reviewed at the Commissions next meeting. The Rec
Center capitalized on the NHL lockout this year, Ms. Walsh mentioned, as the players skated
here daily for an additional month.
Mr. Hawkinson asked Mr. Eisold if he was just in charge of The Rec Center to which Mr. Eisold
confirmed. Mr. Hawkinson inquired on last year’s Splash Pad attendance with the new policy.
Ms. Walsh reviewed the new Splash Pad policy that was put in place in 2012 and indicated it was
successful.
Members welcomed and thanked Mr. Eisold.
7. Other / Future Agenda Items
a. Community Recreation Facilities Task Force Update
Ms. Walsh indicated the Task Force updated and finalized the recommendations to the
City Council on December 10, 2012. Mr. Beneke feels the meeting with Council went
well; unsure what they will do with the information. Mr. Worthington advised the Task
Force provided locations, programming, and sites to the City Council. The Rec Center
area is the number one location specified. Members of the Task Force felt the Council
was pleased and interested in moving forward. Ms. Walsh indicated staff is discussing
next steps with Council on Monday.
M. Griffin inquired what other locations were selected. The Rec Center/Melrose site, east
side of Highway 100 site (nonpublic information), Aquila Park and the old Bally’s site
(has purchase agreement with private property owner), Ms. Walsh indicated. The City
Council has brought up Texa-Tonka but the Task Force feels does it does not meet the
criteria established.
Mr. Hawkinson indicated there’s a building for sale on Brunswick and 36th. Ms. Walsh
advised the selected area has to meet specific criteria such as a 2 acre site, etc. to be
considered.
Mr. Worthington provided the main features of proposed facility include an indoor pool,
meeting rooms, and fitness area. Ms. Walsh advised the Council did not discuss proposed
activities.
Cindy: Thanked members!
b. Member Comments
Mr. Hawkinson inquired when the Dream Elevator will be lit. Ms. Walsh advised the
contractor needs to fix lighting first.
Mr. Hawkinson mentioned every association talks about how good they get along with
Parks and Recreation staff; they all commended staff; this make the city look good –
“Thank you”.
City Council Meeting of April 15, 2013 (Item No. 4k) Page 6
Title: Parks and Recreation Advisory Commission Meeting Minutes of December 5, 2012
Ms. Walsh advised the process of moving the beehive involved Nordic Ware, the
Historical Society, MnDOT and the City. All items were salvaged that could be but a few
ruins still exist and a resident requested city to reinstate the ruins. The Historical Society
was not in favor. The City Council indicated if the resident came up with a plan, the
resident could discuss it with the Commission. There is very little to salvage. The resident
may visit one of the Commissions meeting or may contact a member. If detailed
questions arise, members were advised to contact Rick Birno.
8. Adjournment
It was moved by Commission member Beneke, Commission member Griffin seconded to adjourn
at 7:42 p.m. The motion passed 8 - 0.
Respectfully submitted,
Stacy Voelker
Stacy Voelker
Recording Secretary
Meeting: City Council
Meeting Date: April 15, 2013
Consent Agenda Item: 4l
EXECUTIVE SUMMARY
TITLE: Vendor Claims
RECOMMENDED ACTION: Motion to accept for filing Vendor Claims for the period March
23, 2013 through April 5, 2013.
POLICY CONSIDERATION: Not applicable.
SUMMARY: The Finance Department prepares this report on a monthly basis for Council’s
review.
FINANCIAL OR BUDGET CONSIDERATION: Not applicable.
VISION CONSIDERATION: Not applicable.
SUPPORTING DOCUMENTS: Vendor Claims
Prepared by: Connie Neubeck, Account Clerk
4/10/2013CITY OF ST LOUIS PARK 9:36:18R55CKSUMLOG23000VO
1Page -Council Check Summary
4/5/2013 -3/23/2013
Vendor AmountBusiness Unit Object
150.00INSPECTIONS G & A TRAINING10,000 LAKES CHAPTER ICC
150.00
61.52TREE MAINTENANCE GENERAL SUPPLIESA-1 OUTDOOR POWER INC
61.52
21.12WATER UTILITY G&A EQUIPMENT PARTSABLE HOSE & RUBBER INC
21.12
551.56TECHNOLOGY REPLACEMENT OFFICE EQUIPMENTACS FIREHOUSE SOFTWARE
551.56
350.37TV PRODUCTION REPAIRSALEX AUDIO & VIDEO
350.37
862.00FACILITIES MCTE G & A WATER SERVICEALLIANCE MECH SRVCS INC
862.00
5,000.00ESCROWSPMC ESCROWALPIN, GREG
5,000.00
560.00WATER UTILITY G&A EQUIPMENT MTCE SERVICEAL'S FAN BALANCING SERVICES
560.00
78.77POLICE G & A TELEPHONEAMERICAN MESSAGING
78.77
142.58PARK AND RECREATION BALANCE SH INVENTORYAMERICAN STATE EQUIPMENT CO IN
9.17-PARK AND RECREATION BALANCE SH DUE TO OTHER GOVTS
133.41
233.39PARK AND RECREATION BALANCE SH INVENTORYAMERICAN TIRE DISTRIBUTORS
233.39
206.10-SOLID WASTE BALANCE SHEET DUE TO OTHER GOVTSAMERIMARK DIRECT
3,203.94SOLID WASTE G&A OPERATIONAL SUPPLIES
2,997.84
16.94-IT G & A BANK CHARGES/CREDIT CD FEESANCHOR PAPER CO
1,810.73SUPPORT SERVICES G&A OFFICE SUPPLIES
1,793.79
City Council Meeting of April 15, 2013 (Item No. 4l)
Title: Vendor Claims Page 2
4/10/2013CITY OF ST LOUIS PARK 9:36:18R55CKSUMLOG23000VO
2Page -Council Check Summary
4/5/2013 -3/23/2013
Vendor AmountBusiness Unit Object
805.18POLICE & FIRE PENSION G&A GENERAL PROFESSIONAL SERVICESANCOM TECHNICAL CENTER
805.18
1,284.92INSTALLATIONOTHER IMPROVEMENT SUPPLIESANDERSEN INC, EARL
1,284.92
1,384.47GENERAL CUSTODIAL DUTIES OTHER CONTRACTUAL SERVICESARAMARK UNIFORM CORP ACCTS
1,384.47
1,274.43GO BONDS-FIRE STATIONS G&A IMPROVEMENTS OTHER THAN BUILDIART PARTNERS GROUP
1,274.43
1,717.03SSD 1 G&A OTHERBANNER CREATIONS
1,342.41SSD 2 G&A OTHER
1,092.66SSD 3 G&A OTHER
842.90SSD #4 G&A OTHER
4,995.00
13.58-PARK AND RECREATION BALANCE SH DUE TO OTHER GOVTSBEACON ATHLETICS
211.16PARK GROUNDS MAINTENANCE GENERAL SUPPLIES
197.58
212.50GREEN REMODELING PROGRAM OTHER CONTRACTUAL SERVICESBERGEN, SARA & MATT
212.50
225.00MOVE-UP PROGRAM OTHER CONTRACTUAL SERVICESBERGFORD ARCHITECTURE, JOHN
225.00
4.81-GENERAL FUND BALANCE SHEET DUE TO OTHER GOVTSBLICK ART MATERIALS
74.77FABRICATIONOTHER IMPROVEMENT SUPPLIES
69.96
35.00GREEN REMODELING PROGRAM OTHER CONTRACTUAL SERVICESBOHMANN, KIRA
35.00
78.64PARK AND RECREATION BALANCE SH INVENTORYBOYER TRUCK PARTS
78.64
2,514.77GO BONDS-FIRE STATIONS BAL S RETAINED PERCENTAGEBUILDING MATERIAL SUPPLY INC
2,514.77
1,064.92RIGHT-OF-WAY IMPROVEMENTS OTHER THAN BUILDICANADIAN PACIFIC RAILWAY
City Council Meeting of April 15, 2013 (Item No. 4l)
Title: Vendor Claims Page 3
4/10/2013CITY OF ST LOUIS PARK 9:36:18R55CKSUMLOG23000VO
3Page -Council Check Summary
4/5/2013 -3/23/2013
Vendor AmountBusiness Unit Object
1,064.92
272.53IT G & A EQUIPMENT MTCE SERVICECARTRIDGE CARE
272.53
3,558.01TECHNOLOGY REPLACEMENT OFFICE EQUIPMENTCDW GOVERNMENT INC
3,558.01
2,330.93FACILITY OPERATIONS HEATING GASCENTERPOINT ENERGY
2,330.93
5,645.13ENTERPRISE G & A HEATING GASCENTERPOINT ENERGY SERVICES IN
5,645.13
71.16FACILITIES MCTE G & A OPERATIONAL SUPPLIESCINTAS CORPORATION
153.96VEHICLE MAINTENANCE G&A GENERAL SUPPLIES
225.12
49.24-GENERAL FUND BALANCE SHEET DUE TO OTHER GOVTSCITIZENS INDEPENDENT BANK
385.00ADMINISTRATION G & A TRAINING
1,100.00ADMINISTRATION G & A SEMINARS/CONFERENCES/PRESENTAT
552.62ADMINISTRATION G & A MEETING EXPENSE
178.81IT G & A GENERAL SUPPLIES
527.76IT G & A SEMINARS/CONFERENCES/PRESENTAT
46.00POSTAL SERVICES POSTAGE
1,478.00COMM DEV PLANNING G & A TRAINING
15.38POLICE G & A OFFICE SUPPLIES
24.63POLICE G & A BLDG/STRUCTURE SUPPLIES
112.09POLICE G & A REPAIRS
1,347.66POLICE G & A TRAINING
347.26OPERATIONSOFFICE SUPPLIES
286.16OPERATIONSGENERAL SUPPLIES
673.56OPERATIONSOPERATIONAL SUPPLIES
429.70OPERATIONSSEMINARS/CONFERENCES/PRESENTAT
34.20PUBLIC WORKS G & A GENERAL SUPPLIES
199.00PUBLIC WORKS G & A TRAINING
448.00PUBLIC WORKS G & A SEMINARS/CONFERENCES/PRESENTAT
489.80ENGINEERING G & A MEETING EXPENSE
43.82PARK AND RECREATION BALANCE SH INVENTORY
96.16-PARK AND RECREATION BALANCE SH DUE TO OTHER GOVTS
615.45ORGANIZED REC G & A GENERAL SUPPLIES
34.00ORGANIZED REC G & A TRAINING
City Council Meeting of April 15, 2013 (Item No. 4l)
Title: Vendor Claims Page 4
4/10/2013CITY OF ST LOUIS PARK 9:36:18R55CKSUMLOG23000VO
4Page -Council Check Summary
4/5/2013 -3/23/2013
Vendor AmountBusiness Unit Object
400.00ADULT PROGRAMS OTHER CONTRACTUAL SERVICES
507.26HOLIDAY PROGRAMS GENERAL SUPPLIES
1,170.02BASKETBALLGENERAL SUPPLIES
218.35TENNISGENERAL SUPPLIES
190.00PARK MAINTENANCE G & A TRAINING
432.05WESTWOOD G & A GENERAL SUPPLIES
42.45REC CENTER BUILDING GENERAL SUPPLIES
335.16REC CENTER BUILDING OPERATIONAL SUPPLIES
340.56REC CENTER BUILDING EQUIPMENT MTCE SERVICE
55.00REC CENTER BUILDING SUBSCRIPTIONS/MEMBERSHIPS
59.00REC CENTER BUILDING TRAINING
58.90ARENA MAINTENANCE OPERATIONAL SUPPLIES
703.60ARENA MAINTENANCE TRAINING
114.50INSTRUCTIONAL SKATING LESSONS GENERAL SUPPLIES
459.54AQUATIC PARK BUDGET GENERAL SUPPLIES
3.53VEHICLE MAINTENANCE G&A OFFICE SUPPLIES
386.15VEHICLE MAINTENANCE G&A SMALL TOOLS
1,018.04VEHICLE MAINTENANCE G&A SUBSCRIPTIONS/MEMBERSHIPS
247.63PREVENTATIVE MAINTENANCE GENERAL SUPPLIES
71.78TV PRODUCTION GENERAL SUPPLIES
974.91PARK IMPROVE CAPITAL PROJECT BUILDINGS & STRUCTURES
63.23PARK IMPROVE CAPITAL PROJECT IMPROVEMENTS OTHER THAN BUILDI
215.00WATER UTILITY G&A IMPROVEMENTS OTHER THAN BUILDI
1,000.00TECHNOLOGY REPLACEMENT EQUIPMENT MTCE SERVICE
18,290.16
188.37EMERGENCY REPAIR GRANT OTHER CONTRACTUAL SERVICESCOMMUNITY ACTION PARTNERSHIP S
188.37
1,338.66GENERAL FUND BALANCE SHEET ACCOUNTS PAYABLECREATIVE PRODUCT SOURCING INC
1,338.66
23,379.96GO BONDS-FIRE STATIONS BAL S RETAINED PERCENTAGECROSSROAD CONSTRUCTION INC
23,379.96
3,883.25PARK AND RECREATION BALANCE SH INVENTORYCRYSTEEL MANUFACTURING INC
3,883.25
155.00POLICE G & A SUBSISTENCE SUPPLIESCUB FOODS
155.00
510.00FACILITIES MCTE G & A OTHER CONTRACTUAL SERVICESCUMMINS NPOWER LLC
City Council Meeting of April 15, 2013 (Item No. 4l)
Title: Vendor Claims Page 5
4/10/2013CITY OF ST LOUIS PARK 9:36:18R55CKSUMLOG23000VO
5Page -Council Check Summary
4/5/2013 -3/23/2013
Vendor AmountBusiness Unit Object
510.00
4,079.99GENERAL BUILDING MAINTENANCE GENERAL SUPPLIESDALCO ENTERPRISES INC
4,079.99
44.89DAMAGE REPAIR EQUIPMENT PARTSDISCOUNT STEEL INC
44.89
220.00REC CENTER BUILDING GENERAL SUPPLIESDJ ELECTRIC SERVICES INC
2,318.00REC CENTER BUILDING MAINTENANCE
700.00REC CENTER BUILDING EQUIPMENT MTCE SERVICE
3,238.00
2,000.00ESCROWSPMC ESCROWDOCHOD, GREG & LARA
2,000.00
6,625.35POSTAL SERVICES POSTAGEDO-GOOD.BIZ INC
371.92HOUSING REHAB BALANCE SHEET CONTRACTS PAYABLE
6,997.27
500.00SUMMER GRADE 6-8 OTHER CONTRACTUAL SERVICESEAGLE BLUFF ENVIRONMENTAL LEAR
500.00
1,800.00ESCROWSEHLERS & ASSOCIATES INC
2,000.002010D FIRE STAT DEBT SERV G&A OTHER CONTRACTUAL SERVICES
3,800.00
86.45ENTERPRISE G & A MILEAGE-PERSONAL CAREISOLD, JASON
86.45
243.98PARK EQUIPMENT MAINTENANCE OTHER CONTRACTUAL SERVICESELECTRIC PUMP INC
243.98
700.97PARK AND RECREATION BALANCE SH INVENTORYEMERGENCY APPARATUS MTNCE
2,301.08GENERAL REPAIR EQUIPMENT MTCE SERVICE
3,002.05
450.00ADMINISTRATION G & A TRAININGEMPLOYEE STRATEGIES INC
450.00
140.00INSPECTIONS G & A CERTIFICATE OF COMPLIANCEENGER, MONEE
140.00
City Council Meeting of April 15, 2013 (Item No. 4l)
Title: Vendor Claims Page 6
4/10/2013CITY OF ST LOUIS PARK 9:36:18R55CKSUMLOG23000VO
6Page -Council Check Summary
4/5/2013 -3/23/2013
Vendor AmountBusiness Unit Object
3,010.00TECHNOLOGY REPLACEMENT OFFICE EQUIPMENTESRI
3,010.00
36,301.59SOLID WASTE COLLECTIONS RECYCLING SERVICEEUREKA RECYCLING
36,301.59
896.76PARK AND RECREATION BALANCE SH INVENTORYFACTORY MOTOR PARTS CO
896.76
53.32ARENA MAINTENANCE OPERATIONAL SUPPLIESFASTENAL COMPANY
7.38VEHICLE MAINTENANCE G&A GENERAL SUPPLIES
197.39WATER UTILITY G&A OTHER IMPROVEMENT SERVICE
258.09
191.78ROUTINE MAINTENANCE OTHER CONTRACTUAL SERVICESFINANCE & COMMERCE
429.41PAVEMENT MANAGEMENT G&A LEGAL NOTICES
237.48MUNICIPAL BLDG IMPROVEMENTS OTHER THAN BUILDI
858.67
221.41SNOW PLOWING OTHER IMPROVEMENT SUPPLIESFISCHER MINING LLC
221.41
2,842.90GO BONDS-FIRE STATIONS BAL S RETAINED PERCENTAGEGENERAL SPRINKLER CORP
2,842.90
922.75PARK AND RECREATION BALANCE SH INVENTORYGOLDEN VALLEY, CITY OF
922.75
28.64WATER UTILITY G&A GENERAL CUSTOMERSGORRES, JESSICA
28.64
145.90GENERAL BUILDING MAINTENANCE BLDG/STRUCTURE SUPPLIESGRAINGER INC, WW
145.90
15,658.00PARK IMPROVE CAPITAL PROJECT OTHER CONTRACTUAL SERVICESGRANT'S PRECISION PAINTING LLC
15,658.00
451.92EMPLOYEE FLEX SPEND G&A HEALTH INSURANCEGROUP HEALTH INC - WORKSITE
451.92
2,642.23WATER UTILITY G&A OPERATIONAL SUPPLIESHAWKINS INC
City Council Meeting of April 15, 2013 (Item No. 4l)
Title: Vendor Claims Page 7
4/10/2013CITY OF ST LOUIS PARK 9:36:18R55CKSUMLOG23000VO
7Page -Council Check Summary
4/5/2013 -3/23/2013
Vendor AmountBusiness Unit Object
2,642.23
101.00ASSESSING G & A SUBSCRIPTIONS/MEMBERSHIPSHENNEPIN COUNTY TAXPAYER SERVI
101.00
10,178.64POLICE G & A SUBSISTENCE SERVICEHENNEPIN COUNTY TREASURER
10,178.64
1,200.00OPERATIONSTRAININGHENNEPIN TECHNICAL COLLEGE
1,200.00
3,378.75GO BONDS-FIRE STATIONS G&A IMPROVEMENTS OTHER THAN BUILDIHENRICKSEN PSG
3,378.75
38.00YOUTH PROGRAMS PROGRAM REVENUEHEUISER, KAREN
38.00
159.80ENGINEERING G & A OTHER CONTRACTUAL SERVICESHIGHWAY TECHNOLOGIES INC
159.80
19.93SANDING/SALTING EQUIPMENT PARTSHOME DEPOT CREDIT SERVICES
33.00FABRICATIONOTHER IMPROVEMENT SUPPLIES
34.11PARK BUILDING MAINTENANCE GENERAL SUPPLIES
402.94PARK IMPROVE CAPITAL PROJECT BUILDINGS & STRUCTURES
489.98
45.00VOLLEYBALLOTHER CONTRACTUAL SERVICESHOWES, JEFFREY
45.00
100.00VOLLEYBALLOTHER CONTRACTUAL SERVICESHOWES, JENNIFER
100.00
273.87SPEC ASSMT CONSTRUCTION OTHER CONTRACTUAL SERVICESHUBER UNIVERSAL SERVICES LLC
273.87
500.00POLICE G & A TRAININGHUMANE WILDLIFE SERVICES
500.00
45.00VEHICLE MAINTENANCE G&A SUBSCRIPTIONS/MEMBERSHIPSIATN
45.00
475.00POLICE G & A OTHER CONTRACTUAL SERVICESIFP TEST SERVICES
City Council Meeting of April 15, 2013 (Item No. 4l)
Title: Vendor Claims Page 8
4/10/2013CITY OF ST LOUIS PARK 9:36:18R55CKSUMLOG23000VO
8Page -Council Check Summary
4/5/2013 -3/23/2013
Vendor AmountBusiness Unit Object
475.00
250.00GREEN REMODELING PROGRAM OTHER CONTRACTUAL SERVICESIKEMAN, TIM
250.00
1,000.00ADMINISTRATION G & A GENERAL PROFESSIONAL SERVICESINSIGHT EDGE
1,000.00
1,856.05-SEWER UTILITY BALANCE SHEET RETAINED PERCENTAGEINSITUFORM TECHNOLOGIES USA IN
37,121.00CONSTRUCTION PAYMENTS IMPROVEMENTS OTHER THAN BUILDI
35,264.95
2,496.24IT G & A TELEPHONEINTEGRA TELECOM
2,496.24
888.06PARK AND RECREATION BALANCE SH INVENTORYI-STATE TRUCK CENTER
888.06
162.50GREEN REMODELING PROGRAM OTHER CONTRACTUAL SERVICESJACOBSON, RICHARD
162.50
14.58VEHICLE MAINTENANCE G&A GENERAL SUPPLIESJERRY'S HARDWARE
2.29GENERAL REPAIR GENERAL SUPPLIES
39.18PARK IMPROVE CAPITAL PROJECT BUILDINGS & STRUCTURES
30.00STORM WATER UTILITY G&A OPERATIONAL SUPPLIES
86.05
276.92EMPLOYEE FLEXIBLE SPENDING B/S WAGE GARNISHMENTSKELLER, JASMINE Z
276.92
154.85ESCROWSKENNEDY & GRAVEN
150.00PPL LA CRT/SHALLOW RENT SUBSID LEGAL SERVICES
304.85
550.00HUMAN RESOURCES GENERAL PROFESSIONAL SERVICESKEYSTONE COMPENSATION GROUP LL
550.00
5.00INSPECTIONS G & A DUE TO OTHER GOVTSLARSON PLUMBING
45.00INSPECTIONS G & A ELECTRICAL
50.00
349.00POLICE G & A RECRUITMENTLAW ENFORCEMENT OPPORTUNITIES
City Council Meeting of April 15, 2013 (Item No. 4l)
Title: Vendor Claims Page 9
4/10/2013CITY OF ST LOUIS PARK 9:36:18R55CKSUMLOG23000VO
9Page -Council Check Summary
4/5/2013 -3/23/2013
Vendor AmountBusiness Unit Object
349.00
373.73GENERAL REPAIR GENERAL SUPPLIESLAWSON PRODUCTS INC
373.73
30.91UNINSURED LOSS G&A UNINSURED LOSSLEAGUE OF MN CITIES INSURANCE
30.91
225.00MOVE-UP PROGRAM OTHER CONTRACTUAL SERVICESLEVIN ARCHITECTS, CHARLES
225.00
379.52ESCROWSLHB ENGINEERS & ARCHITECTS
632.91ESCROWS
1,012.43
173.07PARK AND RECREATION BALANCE SH INVENTORYLITTLE FALLS MACHINE INC
173.07
80.00INSPECTIONS G & A TRAININGM A H C O
80.00
273.14PARK AND RECREATION BALANCE SH INVENTORYMACQUEEN EQUIP CO
1,448.00UNINSURED LOSS G&A UNINSURED LOSS
1,721.14
500.00SOFTBALLOTHER CONTRACTUAL SERVICESMCCHESNEY, CHARLIE
500.00
66.80PARK IMPROVE CAPITAL PROJECT BUILDINGS & STRUCTURESMENARDS
66.80
456.00VOLLEYBALLOTHER CONTRACTUAL SERVICESMETRO VOLLEYBALL OFFICIALS
456.00
16,251.81REILLY BUDGET CLEANING/WASTE REMOVAL SERVICEMETROPOLITAN COUNCIL
16,251.81
136.00INSPECTIONS G & A SUBSCRIPTIONS/MEMBERSHIPSMHA
136.00
1,529.00WATER UTILITY G&A OTHER CONTRACTUAL SERVICESMIDWEST TESTING LLC
1,529.00
City Council Meeting of April 15, 2013 (Item No. 4l)
Title: Vendor Claims Page 10
4/10/2013CITY OF ST LOUIS PARK 9:36:18R55CKSUMLOG23000VO
10Page -Council Check Summary
4/5/2013 -3/23/2013
Vendor AmountBusiness Unit Object
1,330.00HOUSING REHAB BALANCE SHEET CONTRACTS PAYABLEMINIKAHDA VISTA NEIGHBORHOOD A
1,330.00
129.80EMPLOYEE FLEXIBLE SPENDING B/S ACCRUED OTHER BENEFITSMINNESOTA BENEFIT ASSOC
129.80
32.00WATER UTILITY G&A LICENSESMINNESOTA DEPT HEALTH
32.00
16.00EMPLOYEE FLEXIBLE SPENDING B/S ACCRUED OTHER BENEFITSMINNESOTA NCPERS LIFE INS
16.00
40.00PARK MAINTENANCE G & A TRAININGMINNESOTA SOCIETY OF ARBORICUL
40.00
50.00OPERATIONSTRAININGMINNESOTA STATE FIRE MARSHAL
50.00
142.95POLICE G & A GENERAL SUPPLIESMINNESOTA TROPHIES & GIFTS
142.95
109.35SUPPORT SERVICES G&A OFFICE SUPPLIESMINUTEMAN PRESS
109.35
200.00REILLY G & A TRAININGMN AWWA
200.00
1,635.12COMMUNICATIONS/GV REIMBURSEABL EQUIPMENT MTCE SERVICEMOTOROLA
1,635.12
160.00PARK MAINTENANCE G & A TRAININGMPSTMA
160.00
90.00ADMINISTRATION G & A SEMINARS/CONFERENCES/PRESENTATMUNICI-PALS
90.00FINANCE G & A SEMINARS/CONFERENCES/PRESENTAT
45.00INSPECTIONS G & A TRAINING
45.00PUBLIC WORKS G & A TRAINING
270.00
1,620.56PARK AND RECREATION BALANCE SH INVENTORYNAPA (GENUINE PARTS CO)
88.19GENERAL REPAIR GENERAL SUPPLIES
City Council Meeting of April 15, 2013 (Item No. 4l)
Title: Vendor Claims Page 11
4/10/2013CITY OF ST LOUIS PARK 9:36:18R55CKSUMLOG23000VO
11Page -Council Check Summary
4/5/2013 -3/23/2013
Vendor AmountBusiness Unit Object
41.33WATER UTILITY G&A EQUIPMENT PARTS
1,750.08
7,669.51CELLPHONES, IPADS, ETC.OFFICE EQUIPMENTNEXTEL COMMUNICATIONS
7,669.51
224.17PARK AND RECREATION BALANCE SH INVENTORYNORTHERN SAFETY TECHNOLOGY INC
224.17
15,584.06COMM & MARKETING G & A PRINTING & PUBLISHINGNYSTROM PUBLISHING
15,584.06
149.30FINANCE G & A OFFICE SUPPLIESOFFICE DEPOT
66.22POLICE G & A OFFICE SUPPLIES
59.07INSPECTIONS G & A GENERAL SUPPLIES
214.65PUBLIC WORKS G & A OFFICE SUPPLIES
117.21ORGANIZED REC G & A OFFICE SUPPLIES
64.02WATER UTILITY G&A OFFICE SUPPLIES
670.47
2,973.81INSPECTIONS G & A GENERAL PROFESSIONAL SERVICESOFFICE TEAM
2,973.81
463.08PARK AND RECREATION BALANCE SH INVENTORYOLSEN CHAIN & CABLE CO INC
463.08
1,500.00ESCROWSPMC ESCROWOSTFIELD, SUZANNE
1,500.00
2,415.99TREE DISEASE PUBLIC OTHER CONTRACTUAL SERVICESOSTVIG TREE INC
2,415.99
141.20INSTALLATIONOTHER IMPROVEMENT SUPPLIESPARTSMASTER
141.20
525.00PARK IMPROVE CAPITAL PROJECT BUILDINGS & STRUCTURESPLYMOUTH DRYWALL
525.00
1,349.13PARK AND RECREATION BALANCE SH INVENTORYPOMP'S TIRE SERVICE INC
391.07GENERAL REPAIR EQUIPMENT MTCE SERVICE
1,740.20
City Council Meeting of April 15, 2013 (Item No. 4l)
Title: Vendor Claims Page 12
4/10/2013CITY OF ST LOUIS PARK 9:36:18R55CKSUMLOG23000VO
12Page -Council Check Summary
4/5/2013 -3/23/2013
Vendor AmountBusiness Unit Object
5,200.00COMM & MARKETING G & A POSTAGEPOSTMASTER
5,200.00
151.00PARK AND RECREATION BALANCE SH INVENTORYPRAIRIE LAWN & GARDEN
151.00
79.35PARK MAINTENANCE G & A OTHER CONTRACTUAL SERVICESPRINTERS SERVICE INC
79.35
2,622.46FACILITY OPERATIONS GARBAGE/REFUSE SERVICERANDY'S SANITATION INC
1,119.13REC CENTER BUILDING GARBAGE/REFUSE SERVICE
995.20SOLID WASTE COLLECTIONS GARBAGE/REFUSE SERVICE
4,736.79
118.05POLICE G & A OFFICE SUPPLIESREGENCY OFFICE PRODUCTS LLC
118.05
14.10COMM & MARKETING G & A PRINTING & PUBLISHINGROSE, MICHAEL
14.10
32.60INSTRUCTIONAL SKATING LESSONS OPERATIONAL SUPPLIESSANDUM, KATHERINE
32.60
160.00POLICE G & A SUBSCRIPTIONS/MEMBERSHIPSSECRETARY OF STATE
160.00
212.50GREEN REMODELING PROGRAM OTHER CONTRACTUAL SERVICESSEEBACHER, BRIAN
212.50
14,611.55CE INSPECTION GENERAL PROFESSIONAL SERVICESSEH
14,611.55
200.00GREEN REMODELING PROGRAM OTHER CONTRACTUAL SERVICESSETTINGSGARD, JARED
200.00
6,944.00BASKETBALLOTHER CONTRACTUAL SERVICESSHAWN, JACK
6,944.00
199.38PARK EQUIPMENT MAINTENANCE GENERAL SUPPLIESSHERWIN WILLIAMS
199.38
37.41GENERAL BUILDING MAINTENANCE BLDG/STRUCTURE SUPPLIESSIGN PRODUCERS INC
City Council Meeting of April 15, 2013 (Item No. 4l)
Title: Vendor Claims Page 13
4/10/2013CITY OF ST LOUIS PARK 9:36:18R55CKSUMLOG23000VO
13Page -Council Check Summary
4/5/2013 -3/23/2013
Vendor AmountBusiness Unit Object
37.41
2,371.00ESCROWSPMC ESCROWSIMENSON, TODD & DANELLE
2,371.00
1,357.95IT G & A DATACOMMUNICATIONSSPRINT
1,357.95
.45-FACILITIES MCTE G & A BANK CHARGES/CREDIT CD FEESSPS COMPANIES INC
24.11PLUMBING MTCE BLDG/STRUCTURE SUPPLIES
23.66
951.25ENGINEERING G & A ENGINEERING SERVICESSRF CONSULTING GROUP INC
10.00STREET CAPITAL PROJ G & A BANK CHARGES/CREDIT CD FEES
562.32PE DESIGN ENGINEERING SERVICES
1,523.57
50.00ORGANIZED REC G & A SUBSCRIPTIONS/MEMBERSHIPSST LOUIS PARK HISTORICAL SOCIE
50.00
1,961.79FACILITIES MCTE G & A BUILDING MTCE SERVICESTANLEY ACCESS TECH LLC
1,961.79
260.00POLICE G & A SUBSCRIPTIONS/MEMBERSHIPSSTAR TRIBUNE
260.00
529.03PARK AND RECREATION BALANCE SH INVENTORYSTEPP MANUFACTURING CO INC
529.03
31,052.20REILLY BUDGET GENERAL PROFESSIONAL SERVICESSUMMIT ENVIROSOLUTIONS INC
31,052.20
276.04ADMINISTRATION G & A LEGAL NOTICESSUN NEWSPAPERS
674.33PAVEMENT MANAGEMENT G&A LEGAL NOTICES
296.67WATER CAPITAL PROJ G & A IMPROVEMENTS OTHER THAN BUILDI
1,247.04
21.68POLICE G & A OFFICE SUPPLIESTARGET BANK
29.78POLICE G & A SUBSISTENCE SUPPLIES
51.46
2,000.00POLICE G & A OTHER CONTRACTUAL SERVICESTEENS ALONE
City Council Meeting of April 15, 2013 (Item No. 4l)
Title: Vendor Claims Page 14
4/10/2013CITY OF ST LOUIS PARK 9:36:18R55CKSUMLOG23000VO
14Page -Council Check Summary
4/5/2013 -3/23/2013
Vendor AmountBusiness Unit Object
2,000.00
69.66ADMINISTRATION G & A OTHER CONTRACTUAL SERVICESTELELANGUAGE INC
69.66
290.40VEHICLE MAINTENANCE G&A GENERAL SUPPLIESTERMINAL SUPPLY CO
290.40
35.00GREEN REMODELING PROGRAM OTHER CONTRACTUAL SERVICESTHARP, DARYL
35.00
2,979.98EMPLOYEE FLEX SPEND G&A LONG TERM DISABILITYTHE HARTFORD - PRIORITY ACCOUN
2,979.98
54.62PARK IMPROVE CAPITAL PROJECT BUILDINGS & STRUCTURESTHOMAS TOOL & SUPPLY INC
54.62
29,650.00GO BONDS-FIRE STATIONS BAL S RETAINED PERCENTAGETHURNBECK STEEL FABRICATION IN
33,441.13GO BONDS-FIRE STATIONS G&A BUILDINGS & STRUCTURES
63,091.13
373.98ADMINISTRATION G & A OTHER CONTRACTUAL SERVICESTIMESAVER OFF SITE SECRETARIAL
373.98
12,152.46PARK AND RECREATION BALANCE SH INVENTORYTITAN MACHINERY
12,152.46
364.34UNINSURED LOSS G&A UNINSURED LOSSTOWMASTER
364.34
9,950.00PARK IMPROVE CAPITAL PROJECT BUILDINGS & STRUCTURESTWIN CITY WINDOW REPLACEMENT C
9,950.00
214.75GENERAL BUILDING MAINTENANCE EQUIPMENT MTCE SERVICEUHL CO INC
6,115.00TECHNOLOGY REPLACEMENT OFFICE FURNITURE & EQUIPMENT
6,329.75
150.00EMPLOYEE FLEXIBLE SPENDING B/S WAGE GARNISHMENTSUNITED STATES TREASURY
150.00
234.00EMPLOYEE FLEXIBLE SPENDING B/S UNITED WAYUNITED WAY OF MINNEAPOLIS AREA
234.00
City Council Meeting of April 15, 2013 (Item No. 4l)
Title: Vendor Claims Page 15
4/10/2013CITY OF ST LOUIS PARK 9:36:18R55CKSUMLOG23000VO
15Page -Council Check Summary
4/5/2013 -3/23/2013
Vendor AmountBusiness Unit Object
448.84PARK EQUIPMENT MAINTENANCE GENERAL SUPPLIESUNIVERSAL ATHLETIC
448.84
120.00POLICE G & A OTHER CONTRACTUAL SERVICESUNO DOS TRES COMMUNICATIONS
120.00
153.00HUMAN RESOURCES RECRUITMENTUS HEALTH WORKS MEDICAL GROUP
153.00
214.14ENVIRONMENTAL G & A MILEAGE-PERSONAL CARVAUGHAN, JIM
214.14
60.00HUMAN RESOURCES RECRUITMENTVERIFIED CREDENTIALS
60.00
60.80SEWER UTILITY G&A OTHER IMPROVEMENT SERVICEVERIZON WIRELESS
1,897.63CELLPHONES, IPADS, ETC.OFFICE EQUIPMENT
1,958.43
8,000.00ESCROWSPMC ESCROWWALSTEAD, CAROLINE
8,000.00
1,100.80WATER UTILITY G&A OTHER IMPROVEMENT SERVICEWATER CONSERVATION SERVICE INC
1,100.80
113.00SEWER UTILITY G&A SUBSCRIPTIONS/MEMBERSHIPSWEF MEMBERSHIP
113.00
1,367.89SOFTBALLGENERAL SUPPLIESWESTWOOD SPORTS
1,367.89
30.55BRICK HOUSE (1324)ELECTRIC SERVICEXCEL ENERGY
56.82WW RENTAL HOUSE (1322)ELECTRIC SERVICE
87.37
6,367.00PARK AND RECREATION BALANCE SH INVENTORYYOCUM OIL CO INC
6,367.00
1,572.02PARK IMPROVE CAPITAL PROJECT BUILDINGS & STRUCTURESYOUNGBLOOD LUMBER CO
1,572.02
City Council Meeting of April 15, 2013 (Item No. 4l)
Title: Vendor Claims Page 16
4/10/2013CITY OF ST LOUIS PARK 9:36:18R55CKSUM LOG23000VO
16Page -Council Check Summary
4/5/2013 -3/23/2013
Vendor AmountBusiness Unit Object
186.10PARK AND RECREATION BALANCE SH INVENTORYZIEGLER INC
186.10
Report Totals 489,475.38
City Council Meeting of April 15, 2013 (Item No. 4l)
Title: Vendor Claims Page 17
Meeting: City Council
Meeting Date: April 15, 2013
Action Agenda Item: 8a
EXECUTIVE SUMMARY
TITLE: Amendment of City Code Chapter 8, Subdivisions IV, V & VII, and Chapter 12, Article 1
RECOMMENDED ACTION: Motion to approve First Reading of an Ordinance amending
Chapter 8, Subdivisions IV – Food and Beverage, V – Public Sanitary Facilities, and VII –
Lodging and Chapter 12, Article 1 – Environmental and Public Health and to set the second
reading for May 6, 2013.
POLICY CONSIDERATION: Does the City Council support proceeding with amending
Chapter 8, Subdivisions IV, V and VII of the City Code to reflect current Environmental Health
business licensing delegation and create provisions to continue with licensing of Tanning
facilities and amend Chapter 12, Article 1 – Environmental and Public Health Regulations
Adopted by Reference.
SUMMARY: The proposed ordinance is intended as a simple housekeeping item, reflecting
service changes which have occurred. Effective January 2013, the City ended delegation
agreements with the Minnesota Department of Health (MDH) and Minnesota Department of
Agriculture (MDA) for providing Environmental Health services.
Amendments will include deleting the following Subdivisions from Chapter 8 Businesses and
Licenses and the regulations adopted by reference for these license types in Chapter 12: IV -
Food and Beverage; V – Public Sanitary Facilities; and VII – Lodging.
Tanning Facilities is the only type of licensed business currently integrated into Subdivision V -
Public Sanitary Facilities which was not delegated. Staff is proposing to maintain the same
regulations and fees that are currently used to help maintain public safety and sanitation at places
offering tanning beds or rooms. The Subdivision will be deleted and proposed to be replaced
with provisions specifically for licensing and inspection of Tanning Facilities.
Hennepin County has assumed licensing and inspection of all of the MDH delegated facilities in
the City except for retail food stores which are now all regulated by the MDA.
NEXT STEPS: If adopted and approved at second reading on May 6, 2013, the ordinance will
go into effect as of May 31, 2013.
FINANCIAL OR BUDGET CONSIDERATION: Not applicable
VISION CONSIDERATION: Not applicable.
SUPPORTING DOCUMENTS: Ordinance
Prepared by: Ann Boettcher, Inspection Services Manager
Reviewed by: Brian Hoffman, Director of Inspections
Approved by: Tom Harmening, City Manager
City Council Meeting of April 15, 2013 (Item No. 8a) Page 2
Title: Amendment of City Code Chapter 8, Subdivisions IV, V & VII, and Chapter 12, Article 1
ORDINANCE NO. ____-13
AN ORDINANCE RELATING TO BUSINESS LICENSES, AMENDING
REQUIREMENTS RELATING TO FOOD AND BEVERAGE ESTABLISHMENTS,
LODGING ESTABLISHMENTS AND PUBLIC SANITARY FACILITIES; AND
ENVIRONMENTAL AND PUBLIC HEALTH
THE CITY OF ST. LOUIS PARK DOES ORDAIN:
Section 1. Section 8-1 of the City Code is hereby amended to add and delete the following
definitions as identified by strikethrough and underlining:
Food or beverage establishment means any building, room, stand, enclosure, vehicle, space,
area or other place where food or beverages are manufactured, prepared, stored, distributed,
served, sold or offered for sale to the public at retail, regardless of whether there is a charge for
the article, or otherwise provides foods or beverages, or both, for human consumption.
Food vending machine means food vending machines as defined in M.S.A. § 28A.09.
Health authority means the duly appointed health officials of the city.
Health department, health officer, state board of health and board mean, if used at any place
in this chapter and in the requirements adopted by reference, the health authority of the city.
Hotel and motel mean a building, structure, enclosure, or any part of such building, structure
or enclosure used as, maintained as, advertised as, or held out to be a place where sleeping
accommodations are furnished to the public and furnishing accommodations for periods of less
than one week.
Lodging establishment means a building, structure, enclosure, or any part of such building,
structure or enclosure used as, maintained as, advertised as, or held out to be a place where
sleeping accommodations are furnished to the public as regular roomers, for periods of one week
or more, and having five or more beds to let to the public.
Pool means any structure, chamber, or tank containing an artificial body of water for
swimming, diving, relaxation, or recreational use including special purpose pools and wading
pools.
Private residential pool means a pool connected with a single-family residence or owner-
occupied duplex, located on private property under the control of the homeowner, the use of
which is limited to family members or the family's invited guests. A private residential pool is
not a pool used as part of a business.
Public sanitary facility means a pool, whirlpool, sauna (dry or steam), public bath or shower,
tanning beds or similar facility.
Public swimming pool means any pool, other than a private residential pool, intended to be
used collectively by numbers of persons for swimming and bathing, operated by any person,
whether that person is the owner, lessee, operator, licensee, or concessionaire, regardless of
City Council Meeting of April 15, 2013 (Item No. 8a) Page 3
Title: Amendment of City Code Chapter 8, Subdivisions IV, V & VII, and Chapter 12, Article 1
whether a fee is charged for such use. A public swimming pool includes, but is not limited to,
pools operated by a person in a park, school, licensed child care facility, group home, motel,
camp, resort, apartment building, club, condominium, hotel, manufactured home park, or
political subdivision.
Sauna means any public facility used for the purpose of bathing, reducing or relaxing,
utilizing steam or heat as a cleaning, reducing or relaxing agent.
Special purpose pool means a pool intended to accommodate a use other than normal
swimming, diving, or wading. The term "special purpose pool" includes, but is not limited to, spa
pools, pools used for water therapy, dedicated plunge pools, flume water slides and wave pools.
Tanning equipment means ultraviolet or other lamps and equipment containing these lamps
intended to induce skin tanning through the irradiation of any part of the living human body with
ultraviolet radiation.
Ultraviolet radiation means electromagnetic radiation with wavelengths in air between 200
nanometers and 4oo nanometers.
Wading pools means any pool used or designed to be used exclusively for wading or bathing
and having a maximum depth of 24 inches.
Section 2. Subdivision III of Chapter 8, Article II, Division 3 of the City is amended to read
as follows:
Subdivision III. Environmental Emissions
Sec. 8-231. License required.
No person shall own, operate or maintain any of the following equipment or perform any of
the following processes, which discharges a smoke, particulate, chemical or odor into the
atmosphere, without first obtaining an environmental emissions license from the city:
(1) Paint spray booths;
(2) Dry-cleaning;
(3) Smelters;
(4) Dip tanks; or
(5) Material processing and manufacturing operations.
Sec. 8-232. Regulations adopted.
All environmental emissions licensees shall comply with environmental emissions standards
as set forth in section 12-1 of this Code.
Sec. 8-233. Inspections.
The city shall inspect potential air pollution control equipment as frequently as may be
necessary to ensure compliance with this subdivision, whether such equipment is licensed or not.
City Council Meeting of April 15, 2013 (Item No. 8a) Page 4
Title: Amendment of City Code Chapter 8, Subdivisions IV, V & VII, and Chapter 12, Article 1
Sec. 8-234. Access to premises and records.
The person in charge of operating air pollution control equipment on the licensed premises,
or allowing or causing the emission of air contaminants shall, upon request of the city's health
authority city, permit access to all parts of the area, at any reasonable time, for the purpose of
inspection of such equipment, and shall exhibit and allow copying of any records relating to air
pollution control which are necessary to determine compliance with this subdivision. If access to
such areas or records shall be denied, the health authority city shall obtain a search warrant
before continuing such inspection.
Sec. 8-235. Removal and correction of violations.
(a) All environmental emissions licensees receiving a report from the city notifying the
licensee of one or more violations of this subdivision shall correct or remove each such violation
within the length of time set by the city's health authority city. The length of time for the
correction or removal of each such violation shall be stated on the inspection report. The failure
to remove or correct each such violation within the time period noted on the inspection report
shall constitute a separate violation of this subdivision.
(b) The city's health authority city may require installation of auxiliary combustion facilities
in order to meet the requirements of this subdivision relating to emission of air contaminants.
(c) If the environmental emissions licensee fails to make corrections of violations noted in
the health authority's city’s inspection report within the time specified in the inspection report,
the city's health authority city may prevent further operation of any equipment required to be
licensed under this subdivision by affixing a seal to such equipment. No person shall operate
equipment sealed by the city's health authority city, and no person shall remove such seal from
any equipment, except under the direction of the city's health authority city.
Sec. 8-236. Temporary suspension of license.
The city's health authority city, with the approval of the city manager, may immediately
suspend the environmental emissions license of any person for the violation of any terms of this
subdivision involving an immediate and serious public health hazard. Upon notification by the
health authority city of a temporary suspension of an environmental emissions license by posting
of the inspection report at the licensed facility, the licensee shall immediately cease operation of
the licensed facility. The licensee may appeal from the order of temporary suspension in writing
to the city council as provided under this chapter. On the date of suspension of the environmental
emissions license, the city's health authority city shall send by certified mail to the licensee
named in the environmental emissions license a notice that such license has been temporarily
suspended and shall advise the licensee of his right to appeal.
Sec. 8-237. Interference with or hindrance of city's health authority city.
No person shall interfere with or hinder the city's health authority city in the performance of
the city health authority's city’s duties under this subdivision or the laws of the state, nor prevent
the performance of the health authority's duties.
City Council Meeting of April 15, 2013 (Item No. 8a) Page 5
Title: Amendment of City Code Chapter 8, Subdivisions IV, V & VII, and Chapter 12, Article 1
Section 3. Subdivision IV, of Chapter 8, Article II, Division 3 of the City Code is hereby
deleted as follows:
Subdivision IV. Food and Beverage Establishments
Sec. 8-256. License required.
(a) It shall be unlawful for any person to operate a food or beverage establishment, mobile
food vehicle or food vending machine without obtaining a license from the city.
(b) One license may be issued to a single applicant for multiple food establishments within a
single building or establishment when the owner of all food establishments is the same or
multiple mobile food vehicles.
(c) Each food vending machine must have a valid city-issued license decal affixed in a
visible location.
Sec. 8-257. Classification of food and beverage establishments and food vending machines.
The city will classify each food and beverage establishment, mobile food vehicle, and food
vending machine based on the use occurring, in accordance with the food code, into one of the
following categories before a license is issued:
(1) Class H plus--Multiple use license permitting three or more uses of any risk class to
operate.
(2) Class H--High risk use license permitting up to two high risk uses or a single high risk
use with a single low or medium risk use.
(3) Class M--Medium risk use license permitting a single medium risk use.
(4) Class L--Low risk use license permitting a single low risk use.
(5) Class V--Food vending machines.
(6) Class S--Seasonal concession with low or medium risk.
(7) Class E--Multi-site educational facilities -- Educational facility with multiple locations
within the city.
(8) Mobile Food Vehicle -- Each vehicle used to transport food from a licensed food facility
must have a valid city issued decal. Exception – A mobile food vehicle license shall not
be required for any mobile food vehicle operated by a food and beverage establishment
licensed by the City or that has a valid state issued commissary or catering food license.
Sec. 8-258. Regulations and standards.
All food and beverage establishments, and food vending machines licensed under this
subdivision shall comply with the city's food code as set forth in section 12-1 of this Code.
City Council Meeting of April 15, 2013 (Item No. 8a) Page 6
Title: Amendment of City Code Chapter 8, Subdivisions IV, V & VII, and Chapter 12, Article 1
(a) All food and beverage establishments, mobile food vehicle, and food vending machines
licensed under this subdivision shall comply with the city’s food code as set forth in section 12-1
of this Code.
Section 4. Subdivision V of Chapter 8, Article II, Division 3 of the City Code is amended to
read as follows:
Subdivision V. Public Sanitary Facilities Tanning Facilities
Sec. 8-276. License required.
(a) No person shall own, operate, maintain, lease or be responsible for any public sanitary
tanning facility without a public sanitary tanning facility license issued by the city. No license is
required for private residential swimming pools.
(b) One public sanitary facility license may be issued to a single applicant for multiple public
sanitary facilities which are regulated under this subdivision which are located within a single
building or single tract of land when the owner of all of the facilities is the same.
Sec. 8-277. Classification of public sanitary facilities.
The city will classify each public sanitary facility based on one of the following categories:
(1) Class I--A pool plus two or more additional public sanitary facilities.
(2) Class II--A pool and up to one additional public sanitary facility.
(3) Class III--Any one of the following or similar public sanitary facilities:
a. Sauna, dry or steam;
b. Tanning beds;
c. Public bathing and showers.
Sec. 8-278. Public swimming pools.
All public swimming pools licensed under this subdivision shall comply with the public
swimming pool rules adopted in section 12-1 of this Code.
Sec. 8-279. Tanning facilities.
Licensees under this subdivision operating tanning facilities must comply with health, safety
and building regulations of the city and the requirements set forth in M.S.A. §§
325H.01--325H.09.
City Council Meeting of April 15, 2013 (Item No. 8a) Page 7
Title: Amendment of City Code Chapter 8, Subdivisions IV, V & VII, and Chapter 12, Article 1
Section 5. Subdivision VII of Chapter 8, Article II, Division 3 of the City Code is hereby
deleted in its entirety as follows:
Subdivision VII. Lodging
Sec. 8-316. License required.
Any person operating a hotel, lodginghouse or boardinghouse within the city must obtain a
license for such operation from the city.
Sec. 8-317. Regulations adopted.
All lodging hotels, lodginghouses and boardinghouses licensed under this subdivision shall
comply with the lodging establishment rules adopted in section 12-1 of this Code.
Section 6. Subdivision II, of Chapter 8, Article II, Division 4. of the City Code is hereby
deleted in its entirety as follows:
Subdivision II. Food Service
Sec. 8-511. Permit required.
(a) No person shall operate a food stand or mobile food service without obtaining a permit
from the city.
(b) A temporary food service permit may authorize temporary food service on multiple days,
consecutively, for multiple occasions. The multiple occasions must be at the same location with
identical setup and service as approved.
Sec. 8-512. Application.
(a) The application for a temporary food service permit must be submitted a minimum of
seven business days before the scheduled event, and the applicant must provide all information
required by the health authority.
(b) The temporary food service permit application must identify all dates and locations at
which temporary food service shall be conducted.
Sec. 8-513. Inspection.
Prior to issuance of a temporary food service permit, and following each setup and removal
of the food service to be provided under the permit, an applicant for a temporary food service
permit must be inspected by the city's health authority for compliance with the city's food code.
Sec. 8-514. Fees.
City Council Meeting of April 15, 2013 (Item No. 8a) Page 8
Title: Amendment of City Code Chapter 8, Subdivisions IV, V & VII, and Chapter 12, Article 1
Temporary food service permit fees shall be based on single or multiple setup, and shall be
set from time to time by the city and a schedule of such fees are listed in appendix A to this
Code.
Section 7. Article I of Chapter 12 of the City Code is hereby amended to read as follows:
Sec.12-1. Environmental and public health regulations adopted by reference. Definitions.
Private residential pool means a pool connected with a single-family residence or owner-
occupied duplex, located on private property under the control of the homeowner, the use of
which is limited to family members or the family's invited guests. A private residential pool is
not a pool used as part of a business.
Sec. 12-2. Private residential pools Environmental and public health regulations adopted
by reference.
(a) Air quality environmental emissions. The city adopts and incorporates by reference the
air emissions standards adopted by the air quality division of the state pollution control agency as
Minnesota Rules Chapters 7011 and 7023, as amended. A copy of the regulations, together with
any applicable amendments, shall be marked "St. Louis Park--Official Copy" and shall be kept
on file in the office of the city clerk and open to inspection and use by the public.
(b) Food code. The city adopts and incorporates by reference the food code adopted by the
state department of health and set forth in Minnesota Statutes Chapters 157 and 327 and
Minnesota Rules Chapter 4626 for Food, Beverage, Lodging and Food Manager Certification, as
amended. A copy of the regulations, together with any applicable amendments, shall be marked
"St. Louis Park--Official Copy" and shall be kept on file in the office of the city clerk and open
to inspection by the public.
(1) Permit required. A permit is required for installation of food and beverage equipment
regulated within the food code. The applicant shall complete an application and submit
detailed plans and specifications of proposed equipment for review by the city.
(2) Fees. Permit fees shall be according to the official city fee schedule, set forth in
appendix A, as approved and revised by the city council resolution. Fees must be paid
prior to a permit being issued.
(3) Permit term. Permits will expire if the work is not completed and approved within 180
days of issuance.
(4) Grease traps. Each food establishment with potential for grease to enter building
plumbing and city sanitary sewer systems must install and maintain grease trap(s) in
accordance with Minnesota Plumbing Code.
(c) Public swimming pools. The city adopts and incorporates by reference the rules
establishing operation and maintenance, design, installation and construction standards for public
pools and facilities related to them adopted by the state department of health as Minnesota
Statutes Section 144.1222 and Minnesota Rules Chapter 4717.0150 to 4717.3970, as amended. A
copy of the regulations, together with any applicable amendments, shall be marked "St. Louis
City Council Meeting of April 15, 2013 (Item No. 8a) Page 9
Title: Amendment of City Code Chapter 8, Subdivisions IV, V & VII, and Chapter 12, Article 1
Park--Official Copy" and shall be kept on file in the office of the city clerk and open to
inspection by the public.
(1) Permit required. A permit is required for installation of swimming pools, hot tubs and
spas. The applicant shall complete an application and submit detailed plans and
specifications of the proposed pool and related equipment for review by the city.
(2) Fees. Permit fees shall be according to the official city fee schedule, set forth in
appendix A, as approved and revised by city council resolution. Fees must be paid prior
to a permit being issued.
(3) Permit term. Permits will expire if the work is not completed and approved within 180
days of issuance.
(d) Lodging establishments. The city adopts and incorporates by reference the rules
regulating lodging establishments adopted by the state department of health as Minnesota Rules
4625.0100 to 4625.2300, as amended. One copy of the regulations shall be marked "St. Louis
Park--Official Copy" and shall be kept on file in the office of the city clerk and open to
inspection by the public.
Sec. 12-2 3. Private residential pools.
(a) Scope. The requirements of this section shall apply to all private residential swimming
pools, wading pools, hot tubs, or spas having a potential water depth greater than 24 inches at
any point, and either a surface area exceeding 250 square feet or a potential water volume of over
3,250 gallons.
(b) Permit required. No person may install, construct, move, or alter a private residential
swimming pool, wading pool, hot tub, or spa without first obtaining a permit.
(c) Fees. The applicant for a pool permit must pay the appropriate fee for the type of pool
installation or construction requested. Such fee shall be set from time to time by the city and a
schedule of such fees is listed in appendix A to this Code.
(d) Requirements.
(1) All new equipment purchased or installed on any swimming pool shall comply with the
National Sanitation Foundation Listings for Swimming Pools, Spas, and Hot Tubs,
when applicable. Equipment not covered by the standard must be preapproved by the
city.
(2) Pool use is limited to swimming or bathing by the family or their invited guests.
(3) Fencing a minimum of four feet high from grade or other acceptable barrier, including
but not limited to walls or buildings, providing equivalent restriction of access shall be
provided to positively control all access to private swimming pools. Fencing shall be
without handholds or footholds that would enable a child to climb over it and shall
include gates at least four feet in height equipped with self-closing and self-latching
apparatus capable of being locked. Openings in the gates or fence shall not allow a
four-inch sphere to pass through. Maximum openings under gate and fences shall not
exceed two inches.
City Council Meeting of April 15, 2013 (Item No. 8a) Page 10
Title: Amendment of City Code Chapter 8, Subdivisions IV, V & VII, and Chapter 12, Article 1
(4) Water depth shall be plainly marked at or above the water surface on the vertical pool
wall or on the edge of the deck or walk next to in ground pools. Depth markings shall
be located at the minimum and maximum points, at the points of change of slope
between the deep and shallow portions of the pool, and at intermediate increments of
depth spaced not more than 25 feet between markers.
(5) Decking at least three feet wide, measured from the pool water's edge, shall be
provided and shall extend completely around in ground pools. Aboveground pools may
be provided with decking a minimum of four feet by four feet at the pool entry points
provided the decking complies with the building code. A self-closing and self-latching
gate shall be installed at the top or bottom of the stairs. Openings in the gate or fence
shall not allow a four-inch sphere to pass through. Maximum openings under gates and
fences shall not exceed two inches.
(6) All residential private pools with a depth greater than five feet shall be provided with
an outlet at the deepest point to permit the pool to be completely emptied and to
provide adequate circulation. The outlet opening shall be covered by grating which is
securely fastened and not readily removable by bathers. Outlet openings in the floor of
the pool shall be at least four times the area of the discharge pipe or provide sufficient
area so the maximum velocity of water passing through the grate will not exceed 1 1/2
feet per second. The maximum width of the grate openings shall be one-half inch. An
antivortex type drain may be used in lieu of grating.
(7) No person shall operate, maintain, or permit any swimming pool that creates a nuisance
by annoying, injuring, or endangering the safety, health, comfort or repose of the
public. The city shall have access to inspect all pools and equipment as deemed
necessary to enforce the provisions of this Code. When a private swimming pool is
deemed to be in such condition that endangers the health, safety or welfare of the
public, the health authority may immediately close the pool and post a placard stating
the closure. No one may remove the placard except the health authority.
SECTION 9. This Ordinance shall take effect May 31, 2013.
First Reading April 15, 2013
Second Reading May 6, 2013
Date of Publication May 16, 2013
Date Ordinance takes effect May 31, 2013
Reviewed for Administration Adopted by the City Council May 6, 2013
City Manager Mayor
Attest: Approved as to Form and Execution:
City Clerk City Attorney
Meeting: City Council
Meeting Date: April 15, 2013
Action Agenda Item: 8b
EXECUTIVE SUMMARY
TITLE: Conditional Use Permit – Luther Fiat (1820 Quentin Avenue South)
RECOMMENDED ACTION: Motion to Adopt Resolution approving the Conditional Use
Permit (CUP) for Luther Fiat, with conditions recommended by staff.
POLICY CONSIDERATION: Is the proposed CUP consistent with the zoning ordinance and
the Comprehensive Plan?
SUMMARY: A CUP is requested to reestablish an automotive dealership providing automobile
service and repair at 1820 Quentin Avenue South.
The property is zoned C-2 Commercial and is guided Commercial in the Comprehensive Plan.
The lot is approximately 2.7 acres in area. The proposed project meets all zoning and
comprehensive plan requirements.
The property was previously a Luther Volkswagen dealership and then a Luther Suzuki
dealership, which closed in 2008. The building has been vacant since that time. The previous
dealership provided auto body repair and painting in one portion of the existing building. This
service will not be provided at the new dealership and the portion of the building where this
service took place will be demolished. In addition to demolition, the project includes a
renovation of the interior and exterior of the remaining building, parking lot reconstruction,
landscaping and stormwater management.
FINANCIAL OR BUDGET CONSIDERATION: Not applicable.
VISION CONSIDERATION: Not applicable.
SUPPORTING DOCUMENTS: Discussion
Aerial Photo
Draft Resolution
Excerpt of Planning Commission Minutes
Development Plans
Prepared by: Ryan Kelley, Associate Planner
Reviewed by: Meg McMonigal, Planning & Zoning Supervisor
Michelle Schnitker, Housing Supervisor
Approved by: Tom Harmening, City Manager
City Council Meeting of April 15, 2013 (Item No. 8b) Page 2
Title: Conditional Use Permit – Luther Fiat (1820 Quentin Avenue South)
DISCUSSION
BACKGROUND: The property is located in the Cedarhurst Neighborhood and is bordered by
Quentin Avenue on the east, State Highway 100 on the west, Old Cedar Lake Road on the north
and Cedar Lake Road on the south.
The Planning Commission held a public
hearing on March 20, 2013 regarding this
CUP. There was no one present to speak
and no comments were submitted. The
Planning Commission recommended
approval of the Conditional Use Permit and
staff recommendations. The draft Planning
Commission minutes are attached.
EXISTING CONDITIONS:
The property consists of a parking lot, a
vacant building, and several trees in the
parking lot and around the perimeter of the
property. The site is relatively flat with the
exception of the southwestern corner of the
property. A grade change of approximately
six feet occurs across the width of the MnDOT easement on this portion of the site.
ZONING ANALYSIS:
1. Building Materials
At least 60% of each elevation must be constructed using Class 1 materials. The proposed
building materials are stucco, glass, various metals, cement board and concrete block. The
stucco and glass are considered to be Class I materials. The west elevation, which is below
the retaining wall of Highway 100, is exempt from the Class I minimum requirement and
Class III maximum requirement because of its low visibility off-site. The west wall will
remain primarily painted concrete block. The plan meets or exceeds the requirements as
follows:
North Elevation: 85.6% Class I Materials East Elevation: 60.6% Class I Materials
South Elevation: 86.4% Class I Materials West Elevation: 15.3% Class I Materials
2. Grading and Stormwater. The applicant has submitted a stormwater management plan that
has received approval from the City Engineer. Impervious surface is proposed to be reduced
by 10.1 percent, with stormwater runoff being reduced through the use of permeable pavers
and landscaped traffic islands. The plan will also be reviewed by the Minnehaha Creek
Watershed District, and permits will have to be issued by the Watershed District prior to the
City issuing building permits.
3. Height. The maximum height in the C-2 Zoning District is six stories or 75 feet in height,
whichever is less. The proposed height is 17 feet 5 3/8 inches, 18 feet 3 3/4 inches at the
entrance parapet.
4. Landscaping. New landscaping will be installed around the perimeter of the building,
throughout the parking lot in landscaped traffic islands and around the perimeter of the site
along Old Cedar Lake Road, Quentin Avenue, and Cedar Lake Road. Permeable pavers will
be installed on portions of four of the landscaped traffic islands. The redevelopment will
Figure 1
City Council Meeting of April 15, 2013 (Item No. 8b) Page 3
Title: Conditional Use Permit – Luther Fiat (1820 Quentin Avenue South)
Figure 2
remove seven significant trees and retain four significant trees. Thirty new trees will be
planted on-site, which satisfies the City’s tree replacement requirements. In order to screen
the parking lot, a hedge of Green Velvet Boxwoods will be planted along almost the entirety
of the northern, eastern and southern perimeters of the site.
5. Lighting. The submitted plan meets City Code for lighting. There is minimal light spillover
past the lot line on the north and west property lines, and minimal light spillover past the
right-of-way on the east and south property lines.
6. Parking. Given the Luther Minneapolis Fiat uses, the zoning ordinance requires a minimum
of 74 customer and employee parking spaces. The applicant proposes 74 customer and
employee parking spaces which will be designated and marked on the property. The Motor
Vehicle Sales use additionally restricts the amount of open sales space on the property. This
site is limited to 48,454 square feet and the applicant has approximately 40,123 square feet
dedicated to such use. This is occupied primarily by 87 sales parking stalls.
7. Setbacks. The required and proposed setbacks for the building and parking in the C-2 Zoning
District are detailed in Table 1 below. The building meets the requirements.
• There is a range of setback numbers listed because of the irregular shape of the
parcel on the north, east, and south sides. The irregular shape provides different
distances between building corners and the property line on the same wall face.
8. Signage. City Code requires all
signage to be located on the property
where the use being advertised is
occurring. An existing rooftop sign
will be removed and replaced with a
new backlit, freestanding sign. The
proposed sign location is shown on
Figure 2. The overall height of the
sign will be 42 feet 2 inches tall,
which is equal to the height of the
existing sign. The sign meets the
height and size limits of the code.
Setbacks Building Parking
Required
Minimum
Provided Required
Minimum
Provided
Front (East) 5 feet ~90 - 100
feet
5 feet ~7 – 12
feet
Side (North) 15 feet ~37 - 64
feet
5 feet ~7 feet
Side (South) 15 feet ~112 -
300 feet
5 feet ~7 feet
Rear (West) None
required
~16 - 20
feet
None
required
0 feet
City Council Meeting of April 15, 2013 (Item No. 8b) Page 4
Title: Conditional Use Permit – Luther Fiat (1820 Quentin Avenue South)
9. Utilities. The Zoning Ordinance requires all utilities for new construction to be buried
underground. The development intends to use existing utilities, which are currently
underground with the exception of electrical service. Electrical lines must be buried as part of
this project.
10. St. Louis Park Sidewalk and Trails Plans. A pedestrian bridge connection over the
Burlington Northern railroad on either side of Highway 100 is indicated on the Trail CIP.
Depending on the future design and location of this bridge connection, there may be impacts
on a portion of the Luther Fiat site.
CONDITIONAL PERMIT REVIEW:
(2) Motor vehicle sales. The conditions are as follows:
a. No previously registered but currently unlicensed or nonoperable vehicles shall be stored on
premises.
Inoperable vehicles shall be stored inside the building after business hours. Operable
vehicles that are on site for service may not be stored outdoors overnight for more than
three consecutive days.
b. A minimum of 50 percent of the vehicles for sale on the premises shall be new vehicles.
This is a condition of approval.
c. All open sales or rental lots shall be operated in conjunction with a building or buildings
containing the same or similar materials as displayed on the open sales or rental lot.
Only vehicles and related items may be sold at this property.
d. The building and the sales or rental lot shall be on one contiguous site.
This condition is met.
e. String lighting shall be prohibited.
This is a condition of approval.
f. The area of open sales or rental lot used for storage and display of merchandise shall not
exceed two square feet for every one square foot of building on the site devoted to the same
or a similar use or accessory use.
This condition is met. The building is 24,227 square feet, so 48,454 square feet are allowed
for open sales. The area proposed for open sales is approximately 40,123 square feet.
g. No test driving shall be permitted on local residential streets.
This is a condition of approval.
h. No outdoor public address system shall be permitted.
This is a condition of approval.
i. All customer and employee parking shall be clearly designated and signed.
Customer and employee parking shall be designated, signed and used in accordance with
approved exhibits.
City Council Meeting of April 15, 2013 (Item No. 8b) Page 5
Title: Conditional Use Permit – Luther Fiat (1820 Quentin Avenue South)
j. No motor vehicle transport loading or unloading shall be permitted on any minor residential
street.
Due to traffic circulation patterns and sight conditions around the property, no loading or
unloading shall be permitted on any public street. Loading and unloading must occur on the
Luther Fiat property.
k. No display or storage of motor vehicles shall be permitted on any public right-of way.
This is a condition of approval.
l. The storage lot shall be located a minimum of 100 feet from any parcel that is zoned
residential and used or subdivided for residential use, or has an occupied institutional
building, including but not limited to schools, religious institutions, and community centers.
This condition is met.
m. The use is in conformance with the comprehensive plan including any provisions of the
redevelopment chapter and the plan by neighborhood policies for the neighborhood in which
it is located and conditions of approval may be added as a means of satisfying this
requirement.
This condition is met. The property is designated commercial in the Comprehensive Plan.
(3) Motor vehicle service and repair. The conditions are as follows:
a. No public address system shall be audible from any parcel that is zoned residential and used
or subdivided for residential, or has an occupied institutional building, including but not
limited to schools, religious institutions, and community centers.
This is a condition of approval.
b. All repair, assembly, disassembly and maintenance of vehicles shall be inside a closed
building except tire inflation, changing wipers or adding oil.
This is a condition of approval.
c. Test driving shall be prohibited on any street in an R or O district.
This is a condition of approval. No test driving is allowed on any local residential streets.
d. Access shall be to a roadway identified in the comprehensive plan as a collector or arterial or
shall be otherwise located so that access can be provided without generating significant
traffic on local residential streets.
This condition is met.
e. The building housing the use shall be located a minimum of 100 feet from any parcel that is
zoned residential and used or subdivided for residential use, or has an occupied institutional
building, including but not limited to schools, religious institutions, and community centers.
In the case of an automatic carwash where the vehicular entrance and exit doors do not face
said parcel within 100 feet, the building shall be located a minimum of 95 feet from said
parcel that is zoned residential and used or subdivided for residential use, or has an occupied
institutional building, including but not limited to schools, religious institutions, and
community centers.
This condition is met.
City Council Meeting of April 15, 2013 (Item No. 8b) Page 6
Title: Conditional Use Permit – Luther Fiat (1820 Quentin Avenue South)
Aerial Photo
City Council Meeting of April 15, 2013 (Item No. 8b) Page 7
Title: Conditional Use Permit – Luther Fiat (1820 Quentin Avenue South)
RESOLUTION NO. 13-____
A RESOLUTION GRANTING A CONDITIONAL USE PERMIT
TO PERMIT MOTOR VEHICLE SALES FOR PROPERTY LOCATED AT 1820
QUENTIN AVENUE SOUTH
BE IT RESOLVED BY the City Council of the City of St. Louis Park:
Findings
1. The Luther Company, LLLP has made application to the City Council for a Conditional
Use Permit under Sections 36-194(d)(2) and 36-194(d)(3) of the St. Louis Park Ordinance
Code for the purpose of Motor Vehicle Sales with Service and Repair within a C-2 General
Commercial District located at 1820 Quentin Avenue South for the legal description as follows,
to-wit:
That part of the Westerly 522 feet of the Southeast ¼ of the Southwest ¼ of
Section 30, Township 29 North, Range 24 West and the Westerly 522 feet of the
Northeast ¼ of the Northwest ¼ of Section 31, Township 29 North, Range 24
West, lying south of Cedar Lake Road, and east of State Belt Line Highway 100
and west of the line described as follows: beginning at a point in the south line of
Cedar Lake Road distant 334.9 feet easterly along said south line from its
intersection with the center line of State Belt Line Highway 100; thence
southeasterly at an angle of 73 degrees 40 minutes with the south line of said
Cedar Lake Road 380 feet more or less to the center line of State Aid Road No.
16; and which lies northerly of the following described line: beginning at the
intersection of the north line of Section 31, Township 29, Range 24 and the center
line of State Aid Road No. 16; thence southwesterly along the center line of said
road 350.8 feet; thence southeasterly at right angles to said center line 40 feet to
the northerly right of way line of the Great Northern Railroad; thence
southwesterly along said railroad right of way line to the easterly line of State Belt
Line Highway 100.
Except that part thereof which lies westerly of a line run parallel with and distant
12 feet easterly of Line 1 described below:
Line 1. From a point on the north line of said Section 31, distant 1217.03 feet
west of the North Quarter Corner thereof, run southerly at an angle of 78 degrees
44 minutes 47 seconds from said north section line (measured from west to south)
for 288.91 feet to the point of beginning of Line 1 to be described; thence run
northerly on the last described course for 295 feet; thence deflect to the right on a
tangential curve having a radius of 2864.79 feet and a delta angle of 04 degrees 40
minutes 26 seconds for 233.69 feet and there terminating.
2. The City Council has considered the advice and recommendation of the Planning
Commission (Case No. 13-14-CUP) and the effect of the proposed use on the health, safety and
welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions,
the effect on values of properties in the surrounding area, the effect of the use on the
Comprehensive Plan, and compliance with the intent of the Zoning Ordinance.
3. The Council has determined that Motor Vehicle Sales will not be detrimental to the health,
safety, or general welfare of the community nor will it cause serious traffic congestion nor
City Council Meeting of April 15, 2013 (Item No. 8b) Page 8
Title: Conditional Use Permit – Luther Fiat (1820 Quentin Avenue South)
hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in
harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive
Plan.
4. The contents of Planning Case File 13-14-CUP are hereby entered into and made part of
the public hearing record and the record of decision for this case.
Conclusion
The Conditional Use Permit to allow Motor Vehicle Sales, Service and Repair at the location
described is granted based on the findings set forth above and subject to the following
conditions:
1. The site shall be developed, used and maintained in accordance with Exhibits
incorporated by reference herein.
2. Fire lanes shall be in accordance with exhibit C-201.
3. All conditions for stormwater management shall be met.
4. All necessary permits must be obtained, including from the Minnehaha Creek
Watershed District.
5. Prior to issuing the building permit, the following conditions shall be met:
a. Applicant shall submit financial security in the form of cash escrow or letter of
credit in the amount of 125% of the costs of landscaping, stormwater, bringing the
northwest corner of the property into compliance with the parking setback
requirement, and the repair/cleaning of public streets and utilities.
b. Assent form and official exhibits must be signed by the applicant and owner.
6. The applicant shall comply with the following conditions during construction:
a. All City noise ordinances shall be complied with, including that there be no
construction activity between the hours of 10:00 PM and 7:00 AM, Monday
through Friday, and 10:00 PM and 9:00 AM, Saturday, Sunday and Holidays.
b. The site shall be kept free of dust and debris that could blow onto neighboring
properties.
c. Public streets shall be maintained free of dirt and shall be cleaned as necessary.
d. The Zoning Administrator may impose additional conditions if it becomes
necessary in order to mitigate the impact of excavation on surrounding properties.
7. All utilities shall be buried.
8. No inoperable vehicles shall be stored outside after business hours.
9. Operable vehicles that are on site for service may not be stored outdoors overnight for
more than three consecutive days.
10. A minimum of 50 percent of the vehicles for sale on the premises shall be new vehicles.
11. String lighting shall be prohibited.
12. Test driving is prohibited on local residential streets.
13. Outdoor public address systems are prohibited.
14. Parking spaces for customers, employees, and inventory shall be signed and used as
indicated on the Official Exhibit.
15. No motor vehicle transport stopping, loading or unloading shall be permitted on any
public street.
16. The property owner is responsible for any damage to adjacent public infrastructure
resulting from freight deliveries to the site, and will be required to cover any expenses
related to the repair of such damage.
17. No display or storage of motor vehicles shall be permitted on any public right-of-way.
City Council Meeting of April 15, 2013 (Item No. 8b) Page 9
Title: Conditional Use Permit – Luther Fiat (1820 Quentin Avenue South)
18. All repair, assembly, disassembly and maintenance of vehicles shall be inside a closed
building except tire inflation, changing wipers or adding oil.
19. In addition to any other remedies, the developer or owner shall pay an administrative
fee of $750 per violation of any condition of this approval.
20. Under the Zoning Ordinance Code, this permit shall be revoked and cancelled if the
building or structure for which the conditional use permit is granted is removed.
21. Approval of a Building Permit, which may impose additional requirements.
The City Clerk is instructed to record certified copies of this resolution in the Office of the
Hennepin County Register of Deeds or Registrar of Titles as the case may be.
Reviewed for Administration: Adopted by the City Council April 15, 2013
City Manager Mayor
Attest:
City Clerk
City Council Meeting of April 15, 2013 (Item No. 8b) Page 10
Title: Conditional Use Permit – Luther Fiat (1820 Quentin Avenue South)
EXCERPT OF UNOFFICIAL MINUTES
PLANNING COMMISSION
ST. LOUIS PARK, MINNESOTA
MARCH 20, 2013 – 6:00 p.m.
COUNCIL CHAMBERS
MEMBERS PRESENT: Claudia Johnston-Madison, Robert Kramer,
Dennis Morris, Carl Robertson
MEMBERS ABSENT: Lynne Carper, Rick Person, Larry Shapiro
STAFF PRESENT: Ryan Kelley, Meg McMonigal, Nancy Sells
3. Public Hearings
A. Conditional Use Permit for Reestablishment of Auto Dealership
Location: 1820 Quentin Avenue South
Applicant: The Luther Company, LLLP
Case No.: 13-14-CUP
Ryan Kelley, Associate Planner, presented the staff report. He stated that the applicant is
requesting approval of a conditional use permit to establish a Fiat dealership.
Linda McGinty, The Luther Company, thanked Mr. Kelley for his assistance through the
process. She stated that the company is very pleased to be developing the parcel and to
be bringing Fiat to the community. She added that Fiat will be bringing more product to
the U.S. in the fall so the timing is very good.
Commissioner Kramer asked if The Luther Company is intending to complete work on
the parcel this time.
Ms. McGinty replied that Luther has the manufacturer’s approval and Luther will be
completing the reestablishment of a dealership at the site.
Commissioner Johnston-Madison said she’s very glad to see this happen and she believes
it will really be an improvement.
Chair Robertson opened the public hearing. As no one was present wishing to speak, he
closed the public hearing.
Commissioner Morris commented that the area is poorly lacking in pedestrian
accessibility. He asked if a study was done, or consideration made on how to link some
of the frontage road sidewalks under the bridge or into the neighborhood.
Ms. McMonigal, Planning and Zoning Supervisor, responded that Mr. Kelley reviewed
the Sidewalk and Trails Plan as part of the application process. She added that sidewalk
isn’t required with a conditional use permit.
City Council Meeting of April 15, 2013 (Item No. 8b) Page 11
Title: Conditional Use Permit – Luther Fiat (1820 Quentin Avenue South)
Mr. Kelley stated that the Sidewalk and Trails Plan indicates that sidewalk on the south
side of Cedar Lake Rd. and on the east side of Quentin Ave. is a future project. He
explained for this site specifically, the City Engineer and planning staff didn’t pursue
sidewalks on the site, particularly because of the existing conditions for traffic flow off of
the frontage road and how that wraps around the site. Pedestrian improvements that
might best take place would be on the south side of Cedar Lk. Rd. and the east side of
Quentin Ave., as planned for the future.
Commissioner Morris made a motion to recommend approval of the Conditional Use
Permit. Commissioner Kramer seconded the motion, and the motion passed on a vote of
4-0.
City Council Meeting of April 15, 2013 (Item No. 8b) Title: Conditional Use Permit – Luther Fiat (1820 Quentin Avenue South)Page 12
City Council Meeting of April 15, 2013 (Item No. 8b) Title: Conditional Use Permit – Luther Fiat (1820 Quentin Avenue South)Page 13
City Council Meeting of April 15, 2013 (Item No. 8b) Title: Conditional Use Permit – Luther Fiat (1820 Quentin Avenue South)Page 14
City Council Meeting of April 15, 2013 (Item No. 8b) Title: Conditional Use Permit – Luther Fiat (1820 Quentin Avenue South)Page 15
City Council Meeting of April 15, 2013 (Item No. 8b) Title: Conditional Use Permit – Luther Fiat (1820 Quentin Avenue South)Page 16
City Council Meeting of April 15, 2013 (Item No. 8b) Title: Conditional Use Permit – Luther Fiat (1820 Quentin Avenue South)Page 17
City Council Meeting of April 15, 2013 (Item No. 8b) Title: Conditional Use Permit – Luther Fiat (1820 Quentin Avenue South)Page 18
City Council Meeting of April 15, 2013 (Item No. 8b) Title: Conditional Use Permit – Luther Fiat (1820 Quentin Avenue South)Page 19
City Council Meeting of April 15, 2013 (Item No. 8b) Title: Conditional Use Permit – Luther Fiat (1820 Quentin Avenue South)Page 20
City Council Meeting of April 15, 2013 (Item No. 8b) Title: Conditional Use Permit – Luther Fiat (1820 Quentin Avenue South)Page 21
City Council Meeting of April 15, 2013 (Item No. 8b) Title: Conditional Use Permit – Luther Fiat (1820 Quentin Avenue South)Page 22
City Council Meeting of April 15, 2013 (Item No. 8b) Title: Conditional Use Permit – Luther Fiat (1820 Quentin Avenue South)Page 23
City Council Meeting of April 15, 2013 (Item No. 8b) Title: Conditional Use Permit – Luther Fiat (1820 Quentin Avenue South)Page 24
City Council Meeting of April 15, 2013 (Item No. 8b) Title: Conditional Use Permit – Luther Fiat (1820 Quentin Avenue South)Page 25
City Council Meeting of April 15, 2013 (Item No. 8b) Title: Conditional Use Permit – Luther Fiat (1820 Quentin Avenue South)Page 26
City Council Meeting of April 15, 2013 (Item No. 8b) Title: Conditional Use Permit – Luther Fiat (1820 Quentin Avenue South)Page 27
City Council Meeting of April 15, 2013 (Item No. 8b) Title: Conditional Use Permit – Luther Fiat (1820 Quentin Avenue South)Page 28
City Council Meeting of April 15, 2013 (Item No. 8b) Title: Conditional Use Permit – Luther Fiat (1820 Quentin Avenue South)Page 29
City Council Meeting of April 15, 2013 (Item No. 8b) Title: Conditional Use Permit – Luther Fiat (1820 Quentin Avenue South)Page 30
Meeting: City Council
Meeting Date: April 15, 2013
Action Agenda Item: 8c
EXECUTIVE SUMMARY
TITLE: Project Report: Street Project – France Avenue Improvements–Project No. 2010-0005
RECOMMENDED ACTION: Motion to Adopt Resolution accepting the project report,
establishing Improvement Project No. 2010-0005, approving plans and specifications for Design
Option 3 and authorizing advertisement for bids for Improvement Project No. 2010-0005 and
Adopt Resolution authorizing parking restrictions on France Avenue from W. 22nd Street to W.
26th Street.
POLICY CONSIDERATION: Staff seeks the following input from Council:
1. Does Council desire to move forward with this project as identified in the City’s Capital
Improvement Program (C.I.P.)?
2. Staff recommends the project be approved as per Design Option 3 (as noted later in this
report). Does Council wish to approve a design other than Design Option 3?
SUMMARY: Pedestrian improvements and traffic calming measures have been envisioned
along this segment of France Avenue as part of the Hennepin County “turn back” of the roadway
to the City in 2006. The City is proposing to construct a 6 foot concrete sidewalk along the west
side of France Avenue from W. 22nd Street to W. 26th Street, reduction in the footprint of the
road by narrowing the travel lanes, new concrete curb and gutter on both sides of the roadway, a
mill and overlay of France Avenue and 5.5’ wide painted shoulders that can be utilized by on
street bikers.
FINANCIAL OR BUDGET CONSIDERATION: This project was planned for and is
included in the City’s adopted Capital Improvement Program (C.I.P.) for 2013. The project as
recommended by Staff has an estimated project cost of $499,000. The Hennepin County turn-
back funds of $320,000 will be the primary funding source with the remaining balance proposed
to be funded by a combination of Sidewalk and Trail funds, Utility Maintenance funds and
Capital Replacement funds. See the “Discussion” section for additional information on the
estimated project costs and possible funding sources.
VISION CONSIDERATION: Not applicable.
SUPPORTING DOCUMENTS: Discussion
Project Authorization Resolution
Parking Restriction Resolution
Prepared by: Jack Sullivan, Engineering Project Manager
Reviewed by: Michael P. Rardin, Engineering Director
Scott Brink, City Engineer
Approved by: Tom Harmening, City Manager
City Council Meeting of April 15, 2013 (Item No. 8c) Page 2
Title: Project Report: Street Project – France Avenue Improvements–Project No. 2010-0005
DISCUSSION
BACKGROUND: The ownership of France Avenue from Minnetonka Boulevard to W. 22nd
Street was transferred from Hennepin County to the City of St. Louis Park in 2006. At the time
the County compensated the City for taking responsibility of the roadway. The City Council
earmarked those funds for pedestrian improvements along the roadway from W. 22nd Street to
W. 26th Street. They directed Public Works to investigate the feasibility of:
• Sidewalk along the west side of the road from W. 22nd Street to W. 26th Street
• Street narrowing
• Traffic calming
• Reconstruction of the W. 26th Street/France Avenue intersection
Staff spent the last several months collecting data and engaging the residents who live along the
roadway to better understand the characteristics of the roadway and the needs of the residents.
Two Informational Meetings were held to gather input and share proposed concepts:
November 28, 2012 Informational Meeting
A public informational meeting was held on November 28, 2012 at the St. Louis Park City Hall,
Council Chambers and was attended by six of the 41 properties that abut France Avenue between
W. 22nd and W. 26th Street.
Project Scope: Staff presented a project that places a 6 foot wide concrete sidewalk and a 6 foot
grass boulevard on the west side of France Avenue from W. 22nd Street to W. 26th Street (See
Exhibit A). A new curb would be installed along the west side of France Avenue essentially
narrowing up the roadway to provide a 11 foot travel lane and a 5.5 foot striped shoulder that
will accommodate bicycle traffic. The roadway narrowing will range from about 2 or 3 feet in
some locations up to 15 feet in other locations where excess shoulder pavement exists. Even
with the roadway narrowing there are some impacts to the existing city owned boulevards along
the corridor. There are also some grade issues along the north end of the project that may
preclude the 6 foot grass boulevard from being installed. This is essentially “Option #2” in the
Summary section below.
Staff also presented an option for converting the sweeping intersection at W. 26th Street and
France Avenue to an all-way stop condition “T” intersection.
Comments: Residents were able to voice comments and ask questions during and after the
meeting. Most comments were debating the need for sidewalk, the concern with impacts to
boulevards and the volume/ speed of vehicles on France Avenue. Comments were made to
narrow France Avenue as much as possible so that it resembled Ewing Avenue in Minneapolis
(north of W. 22nd Street). The idea of the “T” intersection at France Avenue and W. 26th Street
was not embraced by the residents in attendance.
Funding: The City was compensated $320,000 for the ownership transfer and that money was
earmarked for pedestrian improvements including sidewalk, street narrowing, traffic calming and
evaluation of the 26th Street intersection.
Next Steps: Staff was to make refinement of the design to incorporate comments from the
Informational Meeting.
City Council Meeting of April 15, 2013 (Item No. 8c) Page 3
Title: Project Report: Street Project – France Avenue Improvements–Project No. 2010-0005
Exhibit A
France Avenue Pedestrian Improvements
Existing Sidewalk
Proposed Sidewalk
City Council Meeting of April 15, 2013 (Item No. 8c) Page 4
Title: Project Report: Street Project – France Avenue Improvements–Project No. 2010-0005
January 8, 2013 Informational Meeting
A second public informational meeting was held on January 8, 2013 at the St. Louis Park City
Hall, Council Chambers and was attended by one property that abuts France Avenue between W.
22nd and W. 26th Street.
Project Scope: At this meeting a more refined plan that combined the concept plan from
November with the input received from residents. The plan includes a 6 foot boulevard style
concrete sidewalk on the west side of France Avenue from W. 26th Street to W. 22nd Street,
roadway narrowing along the west side, lane narrowing for north and south bound traffic, striped
shoulders that preclude on street parking and allow for on street biking, new curb and gutter
along the east and west sides of the roadway, a mill and overlay of France Avenue and
modifications to three of the city owned street lights affected by the installation of the sidewalk.
This is essentially “Option #3” in the Summary section below.
The “T” intersection was not brought forward to final design since the costs associated with this
construction where disproportionate to the perceived benefits.
Summary and Recommendation
Staff is presenting three design options for meeting the Council’s goal set in 2006 to transform
France Avenue into a complete streets roadway that accommodates pedestrians, bicyclists and
has traffic calming improvements for all users.
With any of the three options presented, the City of St. Louis Park will be responsible for snow
removal and long term maintenance of the sidewalk. The additional effort and operational cost
required to maintain the sidewalk is anticipated to be $2,000 per year and is programmed in the
C.I.P.
The following describes the three design options developed by staff:
Design Option #1: This is a minimal improvement project that would install a six foot
concrete boulevard sidewalk along the west side of the France Avenue. This option
would result in substantial impacts to the vegetated boulevards within City ownership
that are front and side yards of many residential properties. The estimated project cost
for this option is $171,800. This is well under the programmed $320,000 but has high
impacts to items within the right of way and does not achieve the goals set forth by the
Council in 2006.
Design Option #2: Install a six foot wide concrete sidewalk and a 6 foot grass boulevard
on the west side of France Avenue from W. 22nd Street to W. 26th Street. A new curb
would be installed along the west side of France Avenue essentially narrowing up the
roadway to provide a 11 foot travel lane and a 5.5 foot striped shoulder that can
accommodate bicycle traffic. The roadway narrowing will range from about 2 or 3 feet
in some locations up to 15 feet in other locations where excess shoulder pavement exists.
There are some grade issues along the north end of the project from W. 22nd Street to
Forest Road that preclude the 6 foot grass boulevard from being installed through that
area. In this section the sidewalk will be at the back of the curb but still separated from
traffic by the 5.5 foot shoulder.
City Council Meeting of April 15, 2013 (Item No. 8c) Page 5
Title: Project Report: Street Project – France Avenue Improvements–Project No. 2010-0005
With the southbound shoulder narrowing from W. 22nd to W. 26th staff recommends
installing “No Parking” signs along both north and south bound lanes to allow for on
street biking. See the attached no parking resolution for more information.
This option achieves the goal of adding a sidewalk to the west side, narrowing the south
bound lane thus creating some traffic calming and provides a striped shoulder for
bicycles. However, it ignores the north bound side of the roadway leaving the wider
travel lane, variable shoulder width and random curb and gutter as is in place today.
The estimated project cost for this option is $352,300 and is anticipated to be paid for
with a mix of Turn Back funds, Utility Maintenance funds and Capital Replacement
funds.
Design Option #3: This option includes all the work on the west side of France Avenue
as stated in Option #2 and includes narrowing the north bound traffic lane along with
standardizing the shoulder width to 5.5 feet and installing new concrete curb and gutter
on the east side.
With the northbound and southbound shoulder narrowing from W. 22nd to W. 26th staff
recommends installing “No Parking” signs along both north and south bound lanes to
allow for biking. See the attached no parking resolution for more information.
This option achieves the goals of adding a sidewalk to the west side, narrowing the north
and south bound lanes for traffic calming and creates striped shoulders for bicyclists.
The estimated project cost for this option is $499,000 and is anticipated to be paid for
with a mix of Turn Back funds, Sidewalk and Trail Funds, Utility Maintenance funds and
Capital Replacement funds.
Recommendation: Staff is recommending Design Option #3 as it is the design that best
encompasses the Complete Streets principals and is most consistent with the goals set forth by
the Council in 2006.
A summary of the work, associated costs, and proposed revenue source is shown in the following
Financial Considerations section.
City Council Meeting of April 15, 2013 (Item No. 8c) Page 6
Title: Project Report: Street Project – France Avenue Improvements–Project No. 2010-0005
FINANCIAL CONSIDERATIONS: the following is a summary of the work described above
along with estimated costs and proposed revenue sources:
Proposed Work and Estimated Costs
France Avenue Sidewalk
Construction Options
Option #1 Option #2 Option #3
Minimal work - just
sidewalk on west side of
France
Sidewalk on west side,
new curb on west side,
narrow southbound lane
only
Holistic street
rehabilitation including
new sidewalk on the west
side. C&G and lane
narrowing for both north
and south bound traffic
Sidewalk $118,000 $159,000 $180,000
Roadway $120,000 $230,000
Utility Upgrades $2,300 $2,300 $2,300
Lighting $14,000 $14,000 $14,000
Fiber Optic $20,000 $20,000 $20,000
Engineering $17,500 $37,000 $52,700
Total $171,800 $352,300 $499,000
Proposed Funding Sources
Hennepin County Turn
Back Funds (1) $151,800 $320,000 $320,000
Sidewalk, Trail, and
Bikeway Funds (2) $10,000 $156,700
SLP Utility Maintenance
Funds $2,300 $2,300
Capital Replacement
funds $20,000 $20,000 $20,000
Total $171,800 $352,300 $499,000
Notes:
1. Hennepin County Turn back funds are $320,000 (plus an undetermined amount of interest)
2. Sidewalk, Trail, and Bikeway funds are proposed to come from future bonds issued by the City for the
planned Sidewalk / Trail Plan currently under consideration by Council.
City Council Meeting of April 15, 2013 (Item No. 8c) Page 7
Title: Project Report: Street Project – France Avenue Improvements–Project No. 2010-0005
RESOLUTION NO. 13-___
RESOLUTION ACCEPTING THE PROJECT REPORT,
ESTABLISHING IMPROVEMENT PROJECT NO. 2010-0005, APPROVING PLANS
AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR
IMPROVEMENT PROJECT NO. 2010-0005
WHEREAS, the City Council of the City of St. Louis Park has received a report from the
City Engineer related to Project 2010-0005.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of St. Louis
Park, Minnesota, that:
1. The Project Report regarding Project No. 2010-0005 is hereby accepted.
2. Such improvements as proposed are necessary, cost effective, and feasible as detailed
in the Project Report.
3. The proposed project, designated as Project No. 2010-0005, is hereby established and
ordered.
4. The plans and specifications for Design Option 3 for the making of these
improvements, as prepared under the direction of the City Engineer, or designee, are
approved.
5. The City Clerk shall prepare and cause to be inserted at least three weeks in the
official City newspaper and in relevant industry publications a advertisement for bids
for the making of said improvements under said-approved plans and specifications.
Bids will be publicly opened for consideration by the City Clerk, not less than three
weeks after the first publication of the advertisement. No bids will be considered
unless sealed and filed with the City Clerk and accompanied by a bid bond payable to
the City for five (5) percent of the amount of the bid.
6. The City Engineer, or designee, shall report the receipt of bids to the City Council
shortly after the letting date. The report shall include a tabulation of the bid results
and a recommendation to the City Council.
Reviewed for Administration: Adopted by the City Council April 15, 2013
City Manager
Mayor
Attest:
City Clerk
City Council Meeting of April 15, 2013 (Item No. 8c) Page 8
Title: Project Report: Street Project – France Avenue Improvements–Project No. 2010-0005
RESOLUTION NO. 13-___
RESOLUTION AUTHORIZING
INSTALLATION OF “NO PARKING” SIGNS
ON BOTH SIDES OF FRANCE AVENUE
FROM W. 22ND STREET TO W. 26TH STREET
WHEREAS, the City of St. Louis Park, Minnesota has determined that the following
traffic controls meet the requirements of the City’s policy for installation of parking restrictions
and traffic control.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of St. Louis
Park, Minnesota, that the Director of Engineering is hereby authorized to install the following
controls:
1. “NO PARKING” on both sides of France Avenue from W. 22nd Street to W. 26th Street.
Reviewed for Administration: Adopted by the City Council April 15, 2013
City Manager
Mayor
Attest:
City Clerk