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Home My WebLink About2013/03/18 - ADMIN - Agenda Packets - City Council - RegularAGENDA MARCH 18, 2013 6:45 p.m. BOARDS & COMMISSION INTERVIEW – Westwood Room 7:20 p.m. ECONOMIC DEVELOPMENT AUTHORITY -- Council Chambers 1. Call to Order 2. Roll Call 3. Approval of Minutes 3a. Economic Development Authority Minutes January 7, 2013 4. Approval of Agenda 5. Reports 5a. EDA Vendor Claims 6. Old Business -- None 7. New Business 7a. Request the City Council to Call a Public Hearing to Consider Establishment of the Eliot Park Tax Increment Financing District Recommended Action: Motion to Adopt Resolution requesting the City Council to call for a public hearing relative to the proposed Eliot Park Tax Increment Financing District within Redevelopment Project No. 1 (a redevelopment district). 8. Communications 9. Adjournment 7:30 p.m. CITY COUNCIL MEETING – Council Chambers 1. Call to Order 1a. Pledge of Allegiance 1b. Roll Call 2. Presentations -- None 3. Approval of Minutes 3a. Special Study Session Minutes February 19, 2013 3b. City Council Meeting Minutes February 19, 2013 3c. Study Session Minutes February 25, 2013 3d. Special Study Session Minutes March 4, 2013 3e. City Council Meeting Minutes March 4, 2013 3f. Special City Council Meeting Minutes March 11, 2013 Meeting of March 18, 2013 City Council Agenda 4. Approval of Agenda and Items on Consent Calendar NOTE: The Consent Calendar lists those items of business which are considered to be routine and/or which need no discussion. Consent items are acted upon by one motion. If discussion is desired by either a Councilmember or a member of the audience, that item may be moved to an appropriate section of the regular agenda for discussion. The items for the Consent Calendar are listed on the last page of the Agenda. Recommended Action: Motion to approve the Agenda as presented and items listed on the Consent Calendar; and to waive reading of all resolutions and ordinances. (Alternatively: Motion to add or remove items from the agenda, or move items from Consent Calendar to regular agenda for discussion.) 5. Boards and Commissions -- None 6. Public Hearings 6a. Public Hearing – Azeka, Inc. Liquor License Recommended Action: Mayor to close public hearing. Motion to approve On-Sale Wine and 3.2% Malt Liquor License to Azeka, Inc.; dba Brush Studio located at 1651 Park Place Boulevard for the license term through March 1, 2014. 7. Requests, Petitions, and Communications from the Public -- None 8. Resolutions, Ordinances, Motions and Discussion Items 8a. Eliot Park Apartments Rezoning, Preliminary Plat, Preliminary Planned Unit Development and Conditional Use Permit - 6720 and 6800 Cedar Lake Road Recommended Action: Motion(s) to: • Approve First Reading of an ordinance amending the Zoning Map Amendment from R-2 Single Family Residence District to R-4 Multiple Family Residence District for a portion of the property at 6800 Cedar Lake Road to be described as Lot 1, Block 1, Eliot Park Apartments with conditions. • Adopt Resolution approving the Preliminary Plat of Eliot Park Apartments with conditions. • Adopt Resolution approving the Conditional Use Permit for multiple family dwellings and more than one principal building on a lot with conditions. • Adopt Resolution approving the Preliminary Planned Unit Development with conditions. 8b. First Reading of Zoning Ordinance Amendment pertaining to Educational Facilities in the R-3 Two-Family Residential District, and to Signage in the Park and Open Space District Recommended Action: Motion to approve First Reading of Ordinance amending Chapter 36 of the City Code pertaining to Educational Facilities in the R-3 Two-Family Residential District, and to Signage in the Park and Open Space District (POS), and to set the second reading for April 1, 2013. 8c. Gambling Premise Permit - Armstrong Cooper Youth Hockey Association Recommended Action: Motion to Adopt Resolution approving issuance of a Premises Permit for lawful gambling to be conducted by Armstrong Cooper Youth Hockey Association at CRGE Mpls LLC, dba Toby Keith’s Bar & Grill, located at 1623 Park Place Boulevard. Meeting of March 18, 2013 City Council Agenda 8d. Rezoning of 3700 State Highway 100 Recommended Action: Motion to approve first reading of the rezoning from C-2, General Commercial to O, Office for the property at 3700 State Highway 100 consistent with the Comprehensive Plan. 8e. First Reading of Ordinance Establishing the Environment and Sustainability Commission: Sustainable SLP Recommended Action: Motion to approve First Reading of an Ordinance Amending the St. Louis Park Code of Ordinances Chapter 2 Establishing an Environment and Sustainability Commission: Sustainable SLP, and to set second reading for April 1, 2013. 9. Communication Auxiliary aids for individuals with disabilities are available upon request. To make arrangements, please call the Administration Department at 952/924-2525 (TDD 952/924-2518) at least 96 hours in advance of meeting. Meeting of March 18, 2013 City Council Agenda CONSENT CALENDAR 4a. Approve Second Reading and Adopt Ordinance amending the St. Louis Park Code of Ordinances Chapter 16 relating to criminal history background checks, and approve summary ordinance for publication on March 28, 2013 4b. Approve Second Reading and Adopt Ordinance amending the St. Louis Park Code of Ordinances Chapter 32 establishing a water access charge (WAC) and repeal Ordinance No. 2430-13, and approve the summary ordinance for publication on March 28, 2013 4c. Approve a ball field lighting project on field five at Aquila Park 4d. Adopt Resolution calling for a public hearing relative to the proposed Eliot Park Tax Increment Financing District within Redevelopment Project No.1 (a redevelopment district) 4e. Adopt Resolution accepting a $500 donation from Residential Mortgage Group 4f. Adopt Resolution to recognize Jeffrey Musgjerd for his 31 years of service to the City of St. Louis Park 4g. Adopt Resolution authorizing final payment in the amount of $23,379.56 and accepting work for Fire Stations No. 1 and No. 2 Work Scope 07 (Carpentry) for Project Nos. 2008- 3001 and 2008-3002, City Contract No. 48-11 4h. Adopt Resolution authorizing final payment in the amount of $2,842.90 and accepting work for Fire Stations No. 1 and No. 2 Work Scope 22 (Fire Suppression) for Project Nos. 2008-3001 and 2008-3002, City Contract No. 63-11 4i. Adopt Resolution authorizing final payment in the amount of $63,091.13 and accepting work for Fire Stations No. 1 and No. 2 Work Scope 07 (Carpentry) for Project Nos. 2008- 3001 and 2008-3002, City Contract No. 63-11 4j. Approve for filing Telecommunications Minutes December 12, 2013 4k. Approve for filing Fire Civil Service Commission Minutes January 22, 2013 4l. Approve for filing Fire Civil Service Commission Minutes February 4, 2013 4m. Approve for filing Planning Commission Minutes February 20, 2013 4n. Approve for filing Vendor Claims St. Louis Park Economic Development Authority and regular City Council meetings are carried live on Civic TV cable channel 17 and replays are frequent; check www.parktv.org for the schedule. The meetings are also streamed live on the internet at www.parktv.org, and saved for Video on Demand replays. The agenda is posted on Fridays on the official city bulletin board in the lobby of City Hall and on the text display on Civic TV cable channel 17. The agenda and full packet are available by noon on Friday on the city’s website. Meeting: Economic Development Authority Meeting Date: March 18, 2013 Minutes: 3a UNOFFICIAL MINUTES ECONOMIC DEVELOPMENT AUTHORITY ST. LOUIS PARK, MINNESOTA JANUARY 7, 2013 1. Call to Order President Santa called the meeting to order at 7:22 p.m. Commissioners present: President Sue Santa, Steve Hallfin, Jeff Jacobs, Anne Mavity, Julia Ross, Susan Sanger, and Jake Spano. Commissioners absent: None. Staff present: Deputy Executive Director (Ms. Deno) and Recording Secretary (Ms. Hughes). 2. Roll Call 3. Approval of Minutes 3a. Economic Development Authority Minutes December 17, 2012 The minutes were approved as presented. 4. Approval of Agenda The agenda was approved as presented. 5. Reports 5a. EDA Vendor Claims It was moved by Commissioner Mavity, seconded by Commissioner Spano, to accept for filing Vendor Claims for the period December 7, 2012, through December 28, 2012. The motion passed 7-0. 6. Old Business - None 7. New Business 7a. 2013 Economic Development Authority Officers It was moved by Commissioner Sanger, seconded by Commissioner Jacobs, to elect Sue Santa as President, Anne Mavity as Vice-President, and Julia Ross as Treasurer to the Economic Development Authority for the 2013 term. The motion passed 7-0. 8. Communications - None 9. Adjournment The meeting adjourned at 7:25 p.m. ______________________________________ ______________________________________ Secretary President Meeting: Economic Development Authority Meeting Date: March 18, 2013 Agenda Item: 5a EXECUTIVE SUMMARY TITLE: EDA Vendor Claims RECOMMENDED ACTION: Motion to accept for filing EDA Vendor Claims for the period December 29, 2012 through March 8, 2013. POLICY CONSIDERATION: Not applicable. SUMMARY: The Finance Department prepares this report on a monthly basis for Council’s review. FINANCIAL OR BUDGET CONSIDERATION: Not applicable. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: EDA Vendor Claims Prepared by: Connie Neubeck, Account Clerk 3/13/2013CITY OF ST LOUIS PARK 8:27:40R55CKSUMLOG23000VO 1Page -Council Check Summary 3/8/2013 -12/29/2012 Vendor AmountBusiness Unit Object 74,184.61AQUILA COMMONS G & A DEVELOPER TAX INCREMNT PYMTAQUILA SENIOR LLC 74,184.61 275,000.00MET COUNCIL - E2 SOIL REMEDIATIONBADER DEVELOPMENT 275,000.00 57,206.53WOLFE LAKE COMMERCIAL TIF G&A DEVELOPER TAX INCREMNT PYMTBELT LINE PROPERTIES INC 57,206.53 450.00HOIGAARD 2010A DEBT SERV G&A FISCAL AGENT FEESBOND TRUST SERVICES CORP 450.00 1,869.50DEVELOPMENT - EDA G&A LEGAL SERVICESCAMPBELL KNUTSON PROF ASSOC 1,869.50 301.00DEVELOPMENT - EDA G&A TRAININGCITIZENS INDEPENDENT BANK 24.00DEVELOPMENT - EDA G&A MEETING EXPENSE 325.00 163,167.33CSM TIF DIST G&A DEVELOPER TAX INCREMNT PYMTCSM CORPORATION 163,167.33 13,538.00PUBLIC ART IMPROVEMENTS OTHER THAN BUILDIDESIGN SERVICE 13,538.00 3,886.62WEST END TIF DIST G&A DEVELOPER TAX INCREMNT PYMTDUKE REALTY CORP 3,886.62 825.00DEVELOPMENT - EDA G&A SUBSCRIPTIONS/MEMBERSHIPSEDAM 825.00 20,799.65EDGEWOOD TIF DIST G & A DEVELOPER TAX INCREMNT PYMTEDGEWOOD INVESTORS LLC 20,799.65 97.50HARD COAT OTHER CONTRACTUAL SERVICESEHLERS & ASSOCIATES INC 1,092.60WEST END TIF DIST G&A OTHER CONTRACTUAL SERVICES 1,096.45ELLIPSE ON EXC TIF DIST G&A OTHER CONTRACTUAL SERVICES 177.60TRUNK HWY 7 G&A OTHER CONTRACTUAL SERVICES 275.10HSTI G&A OTHER CONTRACTUAL SERVICES 212.60VICTORIA PONDS G&A OTHER CONTRACTUAL SERVICES 212.60PARK CENTER HOUSING G&A OTHER CONTRACTUAL SERVICES 1,092.60CSM TIF DIST G&A OTHER CONTRACTUAL SERVICES Economic Development Authority Meeting of March 18, 2013 (Item No. 5a) Title: EDA Vendor Claims Page 2 3/13/2013CITY OF ST LOUIS PARK 8:27:40R55CKSUMLOG23000VO 2Page -Council Check Summary 3/8/2013 -12/29/2012 Vendor AmountBusiness Unit Object 97.50DEVELOPMENT - EDA G&A OTHER CONTRACTUAL SERVICES 1,092.60MILL CITY G&A OTHER CONTRACTUAL SERVICES 1,092.60PARK COMMONS G&A OTHER CONTRACTUAL SERVICES 1,092.60EDGEWOOD TIF DIST G & A OTHER CONTRACTUAL SERVICES 1,292.60ELMWOOD VILLAGE G & A OTHER CONTRACTUAL SERVICES 1,092.60WOLFE LAKE COMMERCIAL TIF G&A OTHER CONTRACTUAL SERVICES 1,092.60AQUILA COMMONS G & A OTHER CONTRACTUAL SERVICES 1,092.60HWY 7 BUSINESS CENTER G & A OTHER CONTRACTUAL SERVICES 12,202.75 94,674.53ELLIPSE ON EXC TIF DIST G&A DEVELOPER TAX INCREMNT PYMTELLIPSE ON EXCELSIOR LLC 94,674.53 149,148.63PARK COMMONS G&A DEVELOPER TAX INCREMNT PYMTEXCELSIOR & GRAND LLC 149,148.63 1,050.00PUBLIC ART OTHER CONTRACTUAL SERVICESFORECAST PUBLIC ART 1,050.00 5,000.00HRA LEVY G&A LEGAL SERVICESFRANZEN & ASSOCIATES LLC 5,000.00 466,350.09PARK COMMONS G&A DEVELOPER TAX INCREMNT PYMTGOTTMAR LLC 466,350.09 355,000.00WOODDALE POINTE HENN CO SITE IMPROVEMENTSGRECO DEVELOPMENT 355,000.00 455.01HARD COAT OTHER CONTRACTUAL SERVICESHENNEPIN COUNTY TREASURER 1,547.59WEST END TIF DIST G&A OTHER CONTRACTUAL SERVICES 730.30ELLIPSE ON EXC TIF DIST G&A OTHER CONTRACTUAL SERVICES 3,620.67TRUNK HWY 7 G&A PROPERTY TAXES 2,173.84HSTI G&A OTHER CONTRACTUAL SERVICES 1,393.76VICTORIA PONDS G&A OTHER CONTRACTUAL SERVICES 601.44PARK CENTER HOUSING G&A OTHER CONTRACTUAL SERVICES 1,245.37CSM TIF DIST G&A OTHER CONTRACTUAL SERVICES 819.08MILL CITY G&A OTHER CONTRACTUAL SERVICES 5,061.71PARK COMMONS G&A OTHER CONTRACTUAL SERVICES 512.40EDGEWOOD TIF DIST G & A OTHER CONTRACTUAL SERVICES 3,566.04ELMWOOD VILLAGE G & A OTHER CONTRACTUAL SERVICES 621.79WOLFE LAKE COMMERCIAL TIF G&A OTHER CONTRACTUAL SERVICES 994.40AQUILA COMMONS G & A OTHER CONTRACTUAL SERVICES Economic Development Authority Meeting of March 18, 2013 (Item No. 5a) Title: EDA Vendor Claims Page 3 3/13/2013CITY OF ST LOUIS PARK 8:27:40R55CKSUM LOG23000VO 3Page -Council Check Summary 3/8/2013 -12/29/2012 Vendor AmountBusiness Unit Object 657.94HWY 7 BUSINESS CENTER G & A OTHER CONTRACTUAL SERVICES 24,001.34 69,790.70HWY 7 BUSINESS CENTER G & A DEVELOPER TAX INCREMNT PYMTHIGHWAY 7 BUSINESS CENTER LLC 69,790.70 148.50DEVELOPMENT - EDA G&A AUDITING AND ACCOUNTING SERVICHLB TAUTGES REDPATH LTD 148.50 80.00DEVELOPMENT - EDA G&A LEGAL SERVICESKENNEDY & GRAVEN 80.00 700.00DEVELOPMENT - EDA G&A TRAININGLEARNING JOURNEYS 700.00 6,000.00HRA LEVY G&A LEGAL SERVICESLOCKRIDGE GRINDAL NAUEN PLLP 36.00HRA LEVY G&A BANK CHARGES/CREDIT CD FEES 6,036.00 225.00DEVELOPMENT - EDA G&A SUBSCRIPTIONS/MEMBERSHIPSMNCAR EXCHANGE 225.00 124,873.17MILL CITY G&A DEVELOPER TAX INCREMNT PYMTMSP REAL ESTATE INC. 124,873.17 18,960.00PUBLIC ART OTHER CONTRACTUAL SERVICESMYKLEBUST & STAN SEARS, ANDREA 18,960.00 729.39DEVELOPMENT - EDA G&A TELEPHONENEXTEL COMMUNICATIONS 729.39 11.33DEVELOPMENT - EDA G&A OFFICE SUPPLIESOFFICE DEPOT 11.33 53,126.00HOIGAARD 2010A DEBT SERV G&A BOND PRINCIPALOLYMPUS VENTURES LLC 32,916.00HOIGAARD 2010A DEBT SERV G&A BOND INTEREST 86,042.00 10,612.55DEVELOPMENT - EDA G&A OTHER CONTRACTUAL SERVICESSEH 2,429.00DEVELOPMENT - EDA G&A PLANNING 13,041.55 Economic Development Authority Meeting of March 18, 2013 (Item No. 5a) Title: EDA Vendor Claims Page 4 3/13/2013CITY OF ST LOUIS PARK 8:27:40R55CKSUM LOG23000VO 4Page -Council Check Summary 3/8/2013 -12/29/2012 Vendor AmountBusiness Unit Object 15,819.39DEVELOPMENT - EDA G&A OTHER CONTRACTUAL SERVICESSRF CONSULTING GROUP INC 15,819.39 500.00CONVENTION & VISITORS BUREAU MISC EXPENSEST LOUIS PARK COMMUNITY BAND 500.00 88,174.63CONVENTION & VISITORS BUREAU COST REIMBURSEMENT-VISIONST LOUIS PARK CONV & VISITORS 88,174.63 200.00DEVELOPMENT - EDA G&A SUBSCRIPTIONS/MEMBERSHIPSST LOUIS PARK SUNRISE ROTARY 200.00 75,799.00VICTORIA PONDS G&A DEVELOPER TAX INCREMNT PYMTSVK DEVELOPMENT INC. 75,799.00 401.77HWY 7 & LOUISIANA ELECTRIC SERVICEXCEL ENERGY 401.77 Report Totals 2,220,212.01 Economic Development Authority Meeting of March 18, 2013 (Item No. 5a) Title: EDA Vendor Claims Page 5 Meeting: Economic Development Authority Meeting Date: March 18, 2013 Action Agenda Item: 7a EXECUTIVE SUMMARY TITLE: Request the City Council to Call a Public Hearing to Consider Establishment of the Eliot Park Tax Increment Financing District RECOMMENDED ACTION: Motion to Adopt Resolution requesting the City Council to call for a public hearing relative to the proposed Eliot Park Tax Increment Financing District within Redevelopment Project No. 1 (a redevelopment district). POLICY CONSIDERATION: Does the EDA wish to request that the City Council hold a public hearing on May 6, 2013 to consider the establishment of a Redevelopment Tax Increment Financing District to facilitate Hunt Associates’ proposed Eliot Park project? SUMMARY: Hunt Associates’ application for Tax Increment Financing (TIF) assistance in connection with the redevelopment of 6800 Cedar Lake Road (former Eliot School property) was reviewed at the February 25th Study Session where it was favorably received. Constructing the proposed Eliot Park project in conformance with the Eliot Design Guidelines is not economically feasible without some financial assistance. Hunt Associates is seeking financial assistance specifically to offset the extraordinary costs of redeveloping the site and meeting the Design Guidelines. FINANCIAL OR BUDGET CONSIDERATION: The proposed Eliot Park project is conservatively estimated to add $16.5 million to the City’s tax base following completion. As a result, the project would generate roughly $250,000 in tax increment annually. In order for Eliot Park to move forward, it is proposed that the EDA consider the provision of $1.1 million in pay- as-you-go tax increment from a newly formed redevelopment TIF district. Once the TIF Note is paid off the property taxes from Eliot Park would accrue to the local taxing jurisdictions. Setting a hearing date for the proposed Eliot Park TIF District does not, in itself, authorize or commit the EDA/City to any level of TIF assistance for the proposed project. Procedurally it simply enables the City to hold a public hearing to consider the creation of the new TIF district. The EDA will have the opportunity to consider the precise amount of financial assistance along with other business terms in the near future. Those terms will be incorporated into a redevelopment contract with Hunt Associates which will be brought to the EDA for formal consideration the same evening as the proposed TIF district public hearing. VISION CONSIDERATION: St. Louis park is committed to providing a well-maintained and diverse housing stock. SUPPORTING DOCUMENTS: Discussion Resolution TIF Schedule Prepared by: Greg Hunt, Economic Development Coordinator Approved by: Tom Harmening, EDA Executive Director and City Manager Economic Development Authority Meeting of March 18, 2013 (Item No. 7a) Page 2 Title: Call for Public Hearing to Consider Establishment of the Eliot Park TIF District DISCUSSION BACKGROUND: Hunt Associates has a purchase agreement with Independent School District 283 to acquire 6800 Cedar Lake Road (the former Eliot School property) for $2,075,000. The firm proposes to raze the existing school building and construct a $25 million residential development on the site consisting of 138 market rate apartment units (distributed between two buildings) and two single family homes. Both apartment buildings would feature structured underground parking and would be staggered in height with two and three stories so as to blend into the surrounding single family neighborhood. The proposed single family home lots at the north end of the site would be sold to a different development group. The proposed site plan includes areas for a stormwater pond; sidewalks; landscaping; and small children’s play area. Hunt Associates’ preliminary sources and uses statements, cash flow projections, and investor rate of return (ROR) related to Eliot Park were reviewed by Staff and Ehlers. The estimates were found to be reasonable and within industry standards for this type of redevelopment. It was also concluded that constructing Eliot Park in conformance with the Design Guidelines was not economically feasible without some financial assistance from the EDA. Hunt Associates is seeking financial assistance specifically to offset the extraordinary costs of redeveloping the site and meeting the Design Guidelines. Level and Type of Financial Assistance Upon analysis by Ehlers and Staff, and discussion with Hunt, it was determined that $1.1 million in tax increment assistance would allow the project to move forward and achieve a standard return. Providing assistance makes it possible to construct a high quality project consistent with the Eliot Design Guidelines. This proposed amount is in-line with other similar sized multi- family residential developments the EDA has assisted in the past. Upon project completion, tax increment generated from the increased value of the property would be provided to Hunt Associates on a "pay-as-you-go" basis, which is the preferred financing method under the City's TIF Policy. Eliot Park meets the requirements of a Redevelopment TIF District (25 year TIF District). If this type of TIF district were created, the proposed project would generate the above amount in approximately 6.5 years. Request for TIF Assistance At the February 25th Study Session the EDA reviewed the TIF Application from Hunt Associates. Following discussion there was consensus support for favorably considering the Redeveloper’s request for assistance. As a result, staff was directed to call for a public hearing on the proposed Redevelopment TIF District and to begin drafting a formal redevelopment contract with Hunt Associates. Call for Public Hearing The TIF program is administered by the EDA. However in order to create a TIF district, city councils are statutorily required to hold a public hearing. To start the TIF district process, the EDA must formally request the City Council to set a date and hold a public hearing. Calling for the public hearing is the first step in the formal creation of the Eliot Park Tax Increment Financing District. The public hearing is scheduled to be held on May 6, 2013. NEXT STEPS: Staff will work with Ehlers & Associates to prepare the documents necessary for the formal creation of the proposed Eliot Park TIF District. At the same time Staff will work with legal counsel to draft the business terms and redevelopment contract with Hunt Associates for EDA consideration. Economic Development Authority Meeting of March 18, 2013 (Item No. 7a) Page 3 Title: Call for Public Hearing to Consider Establishment of the Eliot Park TIF District ST. LOUIS PARK ECONOMIC DEVELOPMENT AUTHORITY RESOLUTION NO. 13-____ RESOLUTION REQUESTING A CITY PUBLIC HEARING ON A MODIFICATION TO THE REDEVELOPMENT PLAN FOR REDEVELOPMENT PROJECT NO. 1 AND THE ESTABLISHMENT OF THE ELIOT PARK TAX INCREMENT FINANCING DISTRICT (A REDEVELOPMENT DISTRICT) BE IT RESOLVED, by the Board of Commissioners (the “Board”) of the St. Louis Park Economic Development Authority (the “Authority”) as follows: WHEREAS, the Authority has undertaken a program to promote the development and redevelopment of underutilized land within the City of St. Louis Park (the “City”), and in connection with this program has established Redevelopment Project No. 1 (the “Project”) pursuant to Minnesota Statutes, Sections 469.001 to 469.047, as amended; and WHEREAS, the Authority is proposing to modify the Redevelopment Plan for the Project (the “Modification”), establish the Eliot Park Tax Increment Financing District (the “TIF District”) within the Project, and adopt a Tax Increment Financing Plan (the “TIF Plan”) for the TIF District, pursuant to Minnesota Statutes, Sections 469.174 to 469.1799, as amended. NOW, THEREFORE BE IT RESOLVED by the Board as follows: 1. The Authority hereby requests that the Council call for a public hearing on May 6, 2013, to consider the Modification, establishment of the TIF District and adoption of the TIF Plan, and cause notice of said public hearing to be given as required by law. 2. Authority staff and consultants are authorized and directed to take all steps necessary to prepare the Modification, TIF Plan and related documents, and to undertake all actions necessary to bring the Modification and TIF Plan before the Council. Reviewed for Administration Adopted by the Economic Development Authority March 18, 2013 Executive Director President Attest: Secretary Economic Development Authority Meeting of March 18, 2013 (Item No. 7a) Page 4 Title: Call for Public Hearing to Consider Establishment of the Eliot Park TIF District SCHEDULE OF EVENTS ST. LOUIS PARK ECONOMIC DEVELOPMENT AUTHORITY AND THE CITY OF ST. LOUIS PARK HENNEPIN COUNTY, MINNESOTA FOR THE MODIFICATION TO THE REDEVELOPMENT PLAN FOR REDEVELOPMENT PROJECT NO. 1 AND THE ESTABLISHMENT OF THE ELIOT PARK TAX INCREMENT FINANCING DISTRICT (a redevelopment district) March 18, 2013 EDA requests that the City Council call for a public hearing. EDA adopts an Interfund Loan in connection with the Eliot Park TIF District. March 18, 2013 City Council calls for a public hearing. City Council adopts an Interfund Loan in connection with the Eliot Park TIF District. March 22, 2013 Project information (property identification numbers and legal descriptions, detailed project description, maps, but/for statement, and list of sources and uses of funds) for drafting necessary documentation sent to Ehlers. March 26, 2013 Letter received by County Commissioner giving notice of a potential redevelopment tax increment financing district (at least 30 days prior to publication of public hearing notice). [Ehlers will fax and mail on or before March 26, 2013] NA County receives TIF Plan for review for County Road impacts (at least 45 days prior to public hearing). *The County Board, by law, has 45 days to review the TIF Plan to determine if any county roads will be impacted by the development. Because the City staff believes that the proposed tax increment financing district will not require unplanned county road improvements, the TIF Plan will not be forwarded to the County Board 45 days prior to the public hearing. Please be aware that the County Board could claim that tax increment should be used for county roads, even after the public hearing March 29, 2013 Ehlers confirms with the City whether building permits have been issued on the property to be included in the TIF District. April 5, 2013 Fiscal/economic implications received by School Board Clerk and County Auditor (at least 30 days prior to public hearing). [Ehlers will fax and mail on or before April 5, 2013.] April 8, 2013 Ehlers conducts internal review of the Plans. April 17, 2013 Planning Commission reviews Plans to determine if they are in compliance with City's comprehensive plan and adopts a resolution approving the Plans. Economic Development Authority Meeting of March 18, 2013 (Item No. 7a) Page 5 Title: Call for Public Hearing to Consider Establishment of the Eliot Park TIF District SCHEDULE OF EVENTS – PAGE 2 ST. LOUIS PARK ECONOMIC DEVELOPMENT AUTHORITY AND THE CITY OF ST. LOUIS PARK HENNEPIN COUNTY, MINNESOTA FOR THE MODIFICATION TO THE REDEVELOPMENT PLAN FOR REDEVELOPMENT PROJECT NO. 1 AND THE ESTABLISHMENT OF THE ELIOT PARK TAX INCREMENT FINANCING DISTRICT (a redevelopment district) April 25, 2013 Date of publication of hearing notice and map (at least 10 days but not more than 30 days prior to hearing). [Ehlers will submit notice & map to the St. Louis Park Sun Sailor on or before April 18, 2013 at sunlegals@ecm-inc.com] May 6, 2013 EDA adopts a resolution approving the Plans. May 6, 2013 City Council holds public hearing at 7:30 P.M. on a Modification to the Redevelopment Plan for Redevelopment Project No. 1, the establishment of the Eliot Park Tax Increment Financing District and passes resolution approving the Plans. [Ehlers will email Council packet information to the City on or before April 30, 2013] May 7, 2013 City can issue building permits. ______, 2013 Ehlers requests certification of the TIF District from the state and county. An action under subdivision 1, paragraph (a), contesting the validity of a determination by an authority under section 469.175, subdivision 3, must be commenced within the later of: (1) 180 days after the municipality’s approval under section 469.175, subdivision 3; or (2) 90 days after the request for certification of the district is filed with the county auditor under section 469.177, subdivision1. Meeting: City Council Meeting Date: March 18, 2013 Minutes: 3a UNOFFICIAL MINUTES CITY COUNCIL SPECIAL STUDY SESSION ST. LOUIS PARK, MINNESOTA FEBRUARY 19, 2013 The meeting convened at 6:50 p.m. Councilmembers present: Mayor Jeff Jacobs, Steve Hallfin, Anne Mavity, Julia Ross, Susan Sanger, Sue Santa, and Jake Spano. Councilmembers absent: None. Staff present: City Manager (Mr. Harmening), Director of Public Works (Mr. Rardin), Public Works Coordinator (Mr. Merkley), Communications Specialist (Mr. Rose), and Recording Secretary (Ms. Hughes). 1. 2013 - 2018 Solid Waste Collection Proposals Mr. Rardin presented the staff report and four proposals for providing residential garbage, recycling, yard waste, and organic waste collection services. He noted that all organic waste collection would be the same from the resident’s perspective except the color of bag and cart or cart lid might be a different color. He added the City would provide the compostable bags for organic recycling. He then presented the proposal options summary and indicated Options 1, 2, and 3 include organic waste recycling. He advised that Option 1 consists of co-collection with organic waste dropped into the yard waste cart and this option would consist of three carts and two haulers. He stated Option 2 would consist of one hauler and this hauler indicated the contract would be “all or nothing” and residents would have two carts under Option 2. He stated that Option 3 consists of one hauler and residents would have a cart for trash, a cart for recycling, and a designated cart for organic waste only; the yard waste would be handled separately, as it is currently being done. He indicated Option 3 would have the most carts and would require the most trucks. He stated the City would like to have organic waste collection offered on a subscription basis where residents sign up for this service at no additional cost. He added the City might want to charge for the compostable bags. Councilmember Santa stated there will be a significant educational component with the organic recycling to make sure residents are recycling their organic waste appropriately. Councilmember Ross asked if there is a way to put a lock on the containers to keep vermin out. Mr. Merkley stated that Option 3 has containers with locking lids that are not the typical cart used for garbage or yard waste. Councilmember Sanger requested further information regarding the various haulers and their experience with organic waste collection. She also requested further information about the hauler’s right to add a fuel surcharge during the term of the contract with the City. She also asked if the haulers have provided information regarding contamination rates. City Council Meeting of March 18, 2013 (Item No. 3a) Page 2 Title: Special Study Session Minutes of February 19, 2013 Mr. Merkley replied that all of the haulers have had some experience with organic waste recycling and stated most organic waste recycling programs are pilot programs being conducted on a small scale. He stated that the Option 2 hauler has more experience in this area and the Option 1 and 3 haulers are doing organic waste recycling in other areas around the Twin Cities. He stated that the overall success of the organic waste recycling program among the haulers is comparable and the City has not heard any negatives regarding their programs. He advised that the Option 1 hauler is proposing a fuel surcharge and their proposal has surcharges built in every year. He stated the Option 3 hauler has included a fuel surcharge for yard waste and no fuel surcharge is proposed under Option 2. He noted that the City has factored in a fuel surcharge in all cases into the staff cost analysis. He advised the City has been provided with information regarding contamination residuals from all haulers and agreed to provide that information to Council, adding that the contamination residuals are at acceptable levels and meet MPCA requirements. Councilmember Santa requested confirmation that organic waste recycling is going to increase the City’s cost by approximately $270,000. Mr. Rardin stated this was correct adding this figure is based on 50% household participation in the organic waste recycling program. Councilmember Mavity asked if the City has any way to measure whether organic waste recycling will result in a reduction of the City’s carbon footprint and stated she would like to see the environmental benefits factored into the cost of the program. Mr. Merkley agreed to follow-up on this. Councilmember Sanger stated it is possible that residents will not sign up for organic waste recycling and asked if there was some way to include an early out in the contract to end organic waste recycling if participation levels are unacceptable to the City. She also expressed concern about the significant cost difference between Options 1, 2, and 3 and potential service issues. Mr. Rardin advised that all of the haulers have different capabilities and different business models and the haulers have bid whatever fits their situation. He stated the summary provided to Council includes total program costs for an entire year. Councilmember Mavity thanked Mr. Rardin and Mr. Merkley for all their work on this, and Council expressed support for proceeding with Option 1. The meeting adjourned at 7:25 p.m. ______________________________________ ______________________________________ Nancy Stroth, City Clerk Jeff Jacobs, Mayor Meeting: City Council Meeting Date: March 18, 2013 Minutes: 3b UNOFFICIAL MINUTES CITY COUNCIL MEETING ST. LOUIS PARK, MINNESOTA FEBRUARY 19, 2013 1. Call to Order Mayor Jacobs called the meeting to order at 7:30 p.m. Councilmembers present: Mayor Jeff Jacobs, Steve Hallfin, Anne Mavity, Julia Ross, Susan Sanger, Sue Santa, and Jake Spano. Councilmembers absent: None. Staff present: City Manager (Mr. Harmening), City Attorney (Mr. Scott), City Clerk (Ms. Stroth), Director of Inspections (Mr. Hoffman), Police Chief (Mr. Luse), Fire Chief (Mr. Stemmer), Director of Public Works (Mr. Rardin), Housing Supervisor (Ms. Schnitker), Communications Specialist (Mr. Rose), and Recording Secretary (Ms. Hughes). 1a. Pledge of Allegiance 1b. Roll Call 2. Presentations 2a. Retirement Recognition Presentation for Police Sergeant Ward Dohman Mayor Jacobs recited the resolution recognizing the contributions of and expressing appreciation to Police Sergeant Ward Dohman for over 29 years of service to the City. He stated that Sergeant Dohman was instrumental in starting the Meadowbrook Collaborative that has been a significant success because of Sergeant Dohman’s efforts. He presented Sergeant Dohman with a plaque and expressed Council’s best wishes to him in his retirement. Sergeant Dohman stated he was grateful for the opportunity to work for the City and thanked everyone and stated he will miss the camaraderie and teamwork. 2b. Fire Chief Magazine’s Fire Station Style Design Award Mr. Stemmer stated that Fire Chief Magazine recently awarded Fire Station No. 1 with Gold honors in the volunteer/combination fire station category. He indicated that DLR Group’s Project Manager Michael Clark was instrumental in coming up with the fire station design that was submitted to Fire Chief magazine. Mr. Michael Clark, DLR Group Project Manager, appeared before the City Council and stated that the jurors commented on the operationally efficient plan of the fire station and the jurors also felt the fire station had a great civic presence. He stated the jurors were mostly impressed by how the team managed to capture that civic presence on a small site and felt the project fit well in its location. He expressed DLR Group’s thanks for the City Council Meeting of March 18, 2013 (Item No. 3b) Page 2 Title: City Council Meeting Minutes of February 19, 2013 opportunity to work on the fire station and presented a plaque announcing Fire Station No. 1 as a Gold winner in the volunteer/combination fire station category. Mayor Jacobs expressed the City Council’s thanks and congratulations to Mr. Stemmer, Mr. Walther, and all the City staff involved in this project. 3. Approval of Minutes 3a. Study Session Meeting Minutes January 28, 2013 Councilmember Spano requested that the first sentence of the third full paragraph on page 3 be revised to state “Councilmember Spano agreed with the proposed revisions and urged staff to work with the affected neighbors to come up with decisions and finality to the plan Council to make decisions on all sidewalks now and not delay any segments for further discussion.” The minutes were approved as amended. 3b. Special City Council Meeting February 11, 2013 The minutes were approved as presented. 3c. City Council Workshop Minutes February 1 & 2, 2013 The minutes were approved as presented. 4. Approval of Agenda and Items on Consent Calendar NOTE: The Consent Calendar lists those items of business which are considered to be routine and/or which need no discussion. Consent items are acted upon by one motion. If discussion is desired by either a Councilmember or a member of the audience, that item may be moved to an appropriate section of the regular agenda for discussion. 4a. Adopt Resolution No. 13-023 to recognize Police Sergeant Ward Dohman for his 29 years of service to the City of St. Louis Park. 4b. Approve Work Order No. 37 and Adopt Resolution No. 13-024 authorizing final payment in the amount of $292,592.86 accepting work for Street Project: Highway 7 - Wooddale Avenue Intersection Improvement – Project No. 2004- 1700, Contract No. 119-09. 4c. Adopt Resolution No. 13-025 approving a Wellness Incentive for benefit earning staff for 2013-2014. 4d. Approve a temporary on-sale intoxicating liquor license for Sabes Jewish Community Center located at 4330 South Cedar Lake Road for an event to be held on February 28, 2013 at the Jewish Community Center. 4e. Adopt Resolution No. 13-026 for 2013 Liquor License Renewal for Eat Art LLC, dba Little Szechuan, 5377 16th St. W., for the license year term of March 1, 2013 through March 1, 2014. 4f. Item removed from Consent Agenda and moved to Action Item 8b 4g. Approve the Lodging Tax Revenue Use Policy. City Council Meeting of March 18, 2013 (Item No. 3b) Page 3 Title: City Council Meeting Minutes of February 19, 2013 4h. Approve Access Agreement between the City of St. Louis Park and the Minnesota Pollution Control Agency in connection with the Fern Hill Place Monitoring Wells and Terminate the License Agreements between the City of St. Louis Park and Fern Hill Place, LLC in connection with the Fern Hill Place Monitoring Wells. 4i. Approve for filing Planning Commission Minutes December 12, 2012. Councilmember Hallfin requested that Consent Calendar item 4f be removed and placed on the Regular Agenda. It was moved by Councilmember Spano, seconded by Councilmember Santa, to approve the Agenda and items listed on the Consent Calendar as amended to move Consent Calendar item 4f to the regular agenda as item 8b; and to waive reading of all resolutions and ordinances. The motion passed 7-0. 5. Boards and Commissions Mayor Jacobs expressed Council’s thanks to everyone who has volunteered to serve on the City’s various Boards and Commissions and advised that Council would like to make two appointments this evening. It was moved by Councilmember Santa, seconded by Councilmember Mavity, to appoint Jim Rhodes to the Fire Civil Service Commission to a term expiring on 12/31/15 and to appoint Markeith Thomas to the Housing Authority to a term expiring on 6/30/17. The motion passed 7-0. 6. Public Hearings 6a. Public Hearing – Pei Wei Asian Diner Liquor License Ms. Stroth presented the staff report and advised that Pei Wei Asian Dinner, LLC, has made application for an on sale wine and 3.2% malt liquor license for its restaurant located at 5330 Cedar Lake Road. She indicated the restaurant has been operating at this location since 2008 and because the entity is changing from a corporation to an LLC, a new liquor license is required and the restaurant’s name and staff would remain the same. Mayor Jacobs opened the public hearing. No speakers were present. Mayor Jacobs closed the public hearing. It was moved by Councilmember Ross, seconded by Councilmember Mavity, to approve On-Sale Wine and 3.2% Malt Liquor License to Pei Wei Asian Diner, LLC, dba Pei Wei Asian Diner located at 5330 Cedar Lake Road, Suite 600, for the license term of March 1, 2013, through March 1, 2014. The motion passed 7-0. City Council Meeting of March 18, 2013 (Item No. 3b) Page 4 Title: City Council Meeting Minutes of February 19, 2013 6b. Public Hearing to Consider Allocation of 2013 Community Development Block Grant (CDBG) Funds. Resolution No. 13-027 Ms. Schnitker presented the staff report and explained that each year the City receives an allocation of CDBG funds and the City has previously focused its allocation of funds on improvements to the City’s housing stock for low-income families as well as the allocation of a small portion of funds to support public services. She stated the City proposes to allocate 96% of the 2013 CDBG funds on assisting low-income residents with emergency repairs, rehab loans, and affordable ownership opportunities with the remaining amount to be used for youth park programming at Meadowbrook Manor Park. She noted the final funding amount may vary slightly due to uncertainty with the Federal budget and the City has used the 2012 funding level of $173,258 to determine allocation of the 2013 funds, adding that staff will keep Council informed of the final allocation amount. She stated that $60,000 will be used for the low income single family emergency repair program, $50,000 will be used for low income single family home rehab loans, $12,500 is proposed for the Affordable Housing Land Trust – Homes within Reach program, $18,258 is proposed for the St. Louis Park Housing Authority, $25,000 is proposed for the Community Involvement Programs kitchen replacement program, and $7,500 will be used for youth park programming at Meadowbrook Park. Mayor Jacobs opened the public hearing. Mr. Ernest Johnson appeared before the City Council on behalf of Community Involvement Programs and stated they have operated an adult foster care home in St. Louis Park since 1984. He indicated they want to do some kitchen and bathroom renovations to the foster care home and expressed their appreciation to the City for considering providing funds to them. Mr. Bill O’Meara, Community Action Partnership, appeared before the City Council and stated they worked with over 700 people on providing energy assistance and provided foreclosure prevention counseling to 233 people and thirteen people went through the home ownership program. He stated they are happy to be in the City and expressed thanks for allowing them to administer some of the CDBG funds. Mayor Jacobs closed the public hearing. It was moved by Councilmember Sanger, seconded by Councilmember Mavity, to Adopt Resolution No. 13-027 approving proposed use of 2013 Urban Hennepin County Community Development Block Grant Program Funds and Authorizing Execution of Subrecipient Agreement with Hennepin County and any Third Party Agreements. Councilmember Santa requested confirmation that any increase or decrease in the funding amount would be allocated as evenly as possible among the various projects. Ms. Schnitker advised that if the 2013 CDBG funding is significantly less, staff will review the projects to determine necessary adjustments to the allocation amounts adding that the County does not want the City to fund any project for less than $7,500. She stated that Council would receive a report on the final allocation figures once the final 2013 allocation is determined. City Council Meeting of March 18, 2013 (Item No. 3b) Page 5 Title: City Council Meeting Minutes of February 19, 2013 Councilmember Ross requested further information regarding the selection process for projects and how residents find out about the various programs available. Ms. Schnitker stated the City has funded some of the programs on a yearly basis and the funding represents the primary funding for those programs. She indicated the City has focused its use of CDBG funds on improvements to the housing stock for low-income families as well as on affordable housing and the City does not solicit any kind of applications for these funds. The motion passed 7-0. 7. Requests, Petitions, and Communications from the Public – None 8. Resolutions, Ordinances, Motions and Discussion Items 8a. Amending Chapter 18 – Offenses and Miscellaneous Provisions to Include Regulations for Drug Paraphernalia Mr. Hoffman presented the staff report and proposed Ordinance amending Chapter 18 to prohibit the advertisement or sale of drug paraphernalia and the proposed Ordinance is intended to maintain a positive image of the community. He advised there was a recent challenge of a civil ordinance that was upheld as being constitutional. He indicated that while State statute regulates paraphernalia when contaminated with drug residue, the proposed Ordinance addresses new product in a retail setting. It would prevent the opening of a retail paraphernalia establishment in the City. He noted this Ordinance would not affect a typical tobacco pipe and is geared toward defining and clarifying paraphernalia used for consumption of illegal drugs and limiting the sale of drug paraphernalia. It was moved by Councilmember Santa, seconded by Councilmember Ross, to approve First Reading of Ordinance Amending Chapter 18 of the St. Louis Park Code of Ordinances Concerning Drug Paraphernalia and to set Second Reading for March 4, 2013. Councilmember Sanger stated that while it is laudable to implement policies to improve the image of the community she had policy-based concerns as well as legally based concerns regarding the Ordinance. She stated it has been acknowledged that the products intended to be covered under the Ordinance are products that are legal to sell and the City should not ban products that it feels are not in the best image of the community, adding that there are other things being sold that are worse, e.g., guns and cigarettes. She indicated this Ordinance is based on a District Court case and stated she would rather wait until all appeals of that decision are exhausted before taking action on this Ordinance. She suggested that the City require these types of products to be sold behind the counter or in a closed cabinet not visible to children. Mr. Scott advised that the attorney representing the City of Moorhead recently informed him that the appeal time on the lawsuit challenging Moorhead’s ordinance has expired and no appeal has been filed. City Council Meeting of March 18, 2013 (Item No. 3b) Page 6 Title: City Council Meeting Minutes of February 19, 2013 Councilmember Mavity asked if the City has researched how these implements might be used for legal substances in other cultures, e.g., the Somali community. Mr. Luse indicated he had no direct knowledge of these instruments being used in ethnic communities and stated the City’s drug task force felt the only purpose of these instruments was to consume illegal substances. He added the City has received calls from residents who were concerned about businesses selling something whose only purpose is to consume an illegal substance. Mayor Jacobs stated he shared some of Councilmember Sanger’s concerns and agreed a moderate approach might be more prudent. He also shared the concerns raised by residents about this issue. The motion passed 6-1 (Councilmember Sanger opposed). 8b. Adopt Resolution Accepting the Project Report, Establishing Improvement Project No. 2012-1500, Approving Plans and Specifications, and Authorizing Advertisement for Bids for Improvement Project No. 2012-1500. Resolution No. 13-028 Councilmember Hallfin requested that the City consider changing the color of the water tower because it is difficult when playing in left field to see the baseball because it blends in with the water tower. Mr. Harmening suggested that Council approve the project and allow staff to work with the baseball association to choose another color if a different color is available. It was moved by Councilmember Spano, seconded by Councilmember Mavity, to Adopt Resolution No. 13-028 accepting the Project Report, Establishing Improvement Project No. 2012-1500 approving Plans and Specifications, and authorizing Advertisement for Bids for Improvement Project No. 2012-1500. The motion passed 7-0. 9. Communications Councilmember Santa reminded residents of the home remodeling fair on Sunday, February 24th, from 10:30 a.m. to 3:30 p.m. at Eisenhower Community Center, 1001 Highway 7, in Hopkins. 10. Adjournment The meeting adjourned at 8:05 p.m. ______________________________________ ______________________________________ Nancy Stroth, City Clerk Jeff Jacobs, Mayor Meeting: City Council Meeting Date: March 18, 2013 Minutes: 3c UNOFFICIAL MINUTES CITY COUNCIL STUDY SESSION ST. LOUIS PARK, MINNESOTA FEBRUARY 25, 2013 The meeting convened at 6:30 p.m. Councilmembers present: Mayor Jeff Jacobs, Steve Hallfin, Anne Mavity, Julia Ross, Susan Sanger, Sue Santa, and Jake Spano. Councilmembers absent: None. Staff present: City Manager (Mr. Harmening), City Attorney (Mr. Scott), Communications Coordinator (Mr. Zwilling), Director of Inspections (Mr. Hoffman), Chief Information Officer (Mr. Pires), Inspection Services Manager (Ms. Boettcher), Director of Community Development (Mr. Locke), Economic Development Coordinator (Mr. Hunt), Engineering Project Manager (Mr. Olson), City Engineer (Mr. Brink), Organizational Development Coordinator (Ms. Gothberg), and Recording Secretary (Ms. Hughes). Guests: Dan Hunt (Hunt Associates), Kevin Dummer and Cindy Nagel (Krech, O’Brien, Mueller and Associates). 1. Future Study Session Agenda Planning – March 4 & March 11, 2013 Mr. Harmening presented the proposed special study session agenda for March 4th and the proposed study session agenda for March 11th. 2. Hunt Associates’ Application for Tax Increment Financing (TIF) Assistance in Connection with the Redevelopment of Former Eliot School Property Mr. Locke presented the staff report and Hunt Associates’ application for TIF assistance. He advised that the Planning Commission recently recommended approval of the rezoning and other zoning related items necessary for the development proposal. He stated that Ehlers worked with City staff to determine a reasonable amount of TIF assistance for the project and $1.1 million in tax increment financing is agreeable to the developer. He indicated next steps would include moving forward with preparation of a Redevelopment Agreement and actions necessary to establish a TIF district for the project. Councilmember Mavity requested further information regarding the rationale for requesting financial assistance, specifically related to neighborhood open space. She stated she wanted to make sure there was enough justification for this amount of TIF financing and indicated she was uncertain about the justification related to neighborhood open space. Mr. Hunt advised that the developer’s request qualifies for TIF assistance and the items listed in the staff report are intended to reflect some of the extraordinary costs that would not be found in a typical development. Councilmember Mavity expressed support for TIF assistance for this project and stated she was in favor of moving forward with the request. She felt it would be helpful at some point for City Council Meeting of March 18, 2013 (Item No. 3c) Page 2 Title: Study Session Minutes of February 25, 2013 Council to obtain feedback on how this process worked for the neighborhood and the developer especially as it relates to the design guideline process. Councilmember Spano requested further information regarding the grading system used by the City and the final grade of “B” given to this project that resulted in a recommendation for $1.1 million in TIF assistance. He asked if similar proportions would be used for other projects requesting TIF assistance. Mr. Locke explained that a final grade of “B” reflects a good level of conformance with the City’s policy for providing TIF assistance but does not necessarily correlate to the amount of TIF assistance being provided. He stated the City first reviews eligible expenses to determine how much TIF assistance could be appropriated, and then the analysis done by Ehlers is key to determining whether the estimated expenses are realistic and whether the assistance is truly needed for the project to be built. The question becomes, does the project perform well enough from an economic perspective that someone would invest their money in the project? In this case, the project does not make economic sense unless there is some level of TIF assistance. Councilmember Hallfin noted that the TIF financing will be paid over 6.5 years rather than in ten or twenty years. Councilmember Sanger stated she would not be supporting the request for TIF assistance and indicated she had a number of concerns about TIF eligibility. She acknowledged that asbestos abatement should be a TIF expense but did not accept pedestrian circulation or neighborhood amenity as an extraordinary expense justifying TIF assistance. She indicated her recollection was that the School District discounted the sale price to cover the costs associated with hazardous substance abatement. She stated she was disappointed in the site plan’s elimination of one of the single-family houses adding that she agreed with moving the child’s play lot away from Cedar Lake Road. She felt the developer could have shrunk the footprint of one of the apartment buildings thereby having fewer units resulting in compliance with the density requirements. Councilmember Santa expressed support for the request for TIF assistance. Councilmember Ross expressed support for the request for TIF assistance. She felt it was clear from the staff report that the sale price of the parcel was not inflated. She indicated that traffic in the area will continue to be an issue with or without the project and is more of a City issue. She advised that she requested that the single-family house be removed in order to accommodate the tot lot on the north side of the building, adding that the neighbors wanted it moved off the south end and the developer agreed to move it. She asked if there was any way to ensure that the developer retains ownership of the property at least until the TIF District is satisfied. Mr. Locke stated that Hunt Associates intends to retain ownership and added that the Redevelopment Agreement will contain a requirement that the City must approve any transfer of the property while this agreement is in place. It was the consensus of the majority of the City Council to preliminarily support Hunt Associates’ proposed Eliot Park project and to consider entering into a redevelopment contract for the provision of $1.1 million in tax increment financing assistance to facilitate the project. City Council Meeting of March 18, 2013 (Item No. 3c) Page 3 Title: Study Session Minutes of February 25, 2013 3. City Hall Renovation Update Project No. 2009-1600 Mr. Hoffman presented the staff report and introduced Kevin Dummer and Cindy Nagel of Krech, O’Brien, Mueller and Associates. Ms. Nagel presented several renderings of the remodeling project and stated the main entrance canopy has been enlarged and covers the open space for a bench area and bike area. She stated the community room is slightly larger and includes the same amenities as the current Council Chambers with video equipment integrated into base cabinets. She advised that vanity areas have been added in the shower rooms and the cabinetry in the break room has been reworked because of equipment requirements. She stated the layout of the IR offices has been revised to include lower panels instead of the DIRTT panels extending to the ceiling resulting in cost savings and greater flexibility for future layout. Mr. Dummer presented several renderings of the stairwell improvements and stated the stairwell will be visible from the public lobby and will include glass panels and sound absorbent panels. Councilmember Santa commented that this would be a perfect place for some public art. Councilmember Mavity requested information about the types of green materials used in the remodeling. Ms. Nagel explained that the carpet includes some recycled content, the wood is natural cherry, the paneling in the stairwell is recycled fiber material from wood, and the vinyl wall covering has some recycled content, adding they will be using low VOC adhesives and paint. She advised that the large finished areas consist of a neutral palette with colors used sparingly and which can be easily changed in the future. Mr. Hoffman indicated that most issues with products off-gasing occur in the first month after materials are installed and the City will be able to bring in a lot of fresh air into the building before occupying the space. He then presented an update on project costs and stated the plug-in for the car charger delivery room modifications, and the AV equipment for the community room are being specified as bid alternatives which can be included or purchased separately at the conclusion of the project. He stated the total project is estimated at $2.29 million and funding has been allocated from the Capital Replacement Fund for the entire project. Councilmember Sanger asked if the temporary entrance to City Hall would be ADA compliant. Mr. Hoffman replied that the second floor entrance on the east side of the building is now ADA compliant with a ramp and sidewalk on the north side leading into the second floor lobby. He added there will be handicapped parking spaces identified in the parking lot on the east side and all visitors will use that lot during construction. Councilmember Sanger stated it was her understanding that cars need to be plugged in for eight hours to recharge which means this would not be useful for someone coming as a visitor. Councilmember Mavity asked staff to research this further. City Council Meeting of March 18, 2013 (Item No. 3c) Page 4 Title: Study Session Minutes of February 25, 2013 Mr. Pires indicated that the City has been working to identify additional services that could be offered at the front desk, e.g., paying utility bills, issuing dog tags, etc., with the idea of maximizing the services available at the front desk for the City’s customers. It was the consensus of the City Council to proceed with the City Hall renovation project. 4. Project Update – Highway 7 / Louisiana Avenue Interchange Project Mr. Olson presented the staff report and a plan view of the billboard relocation. He advised the billboard on the southwest quadrant would move to the northwest corner of the remnant parcel and would remain at the same elevation and added this also opens up the parcel for future development. He stated the billboard on the northeast quadrant will be moved to the southwest corner of the remnant parcel and will have similar visibility. He indicated the billboards are currently located on Clear Channel property and with the new interchange, the City has acquired a portion of Clear Channel’s property beneath the billboards. The billboards will be relocated to the proposed sites on the remnant parcels and will not remain on City property. Councilmember Mavity requested information about the orientation of the billboard for drivers coming east along the frontage road and asked if the billboard would be oriented toward the highway only. She expressed some concern about the billboard being an eyesore to residents in the area. Mr. Olson explained the billboard will be perpendicular to the highway and will be visible from the frontage road but will not be visible to residents in the area. Councilmember Santa requested information about the planned upgrade of the billboards referenced in the staff report. Mr. Olson advised the billboards are not going to be electronic but will consist of newer, state of the art material that will be easier to operate and change. He added the City’s appraisers are determining a fair value for the billboards and the City will make a counter offer based on that appraisal. He also explained the City’s rationale for determining the cost of removing the billboards entirely. Mayor Jacobs requested that the City make sure the lighting on the billboards does not shine into the apartments across the street. Councilmember Sanger requested an update on the remaining right-of-way acquisitions. Mr. Olson stated the City has settled with one parcel and is close to settling with Sam’s Club. He indicated the City is currently in negotiations with the southwest corner of Lake Street and Louisiana and a counter offer has been made. He advised that no negotiations have taken place with Louisiana Oaks Apartments and the property owners want to go through the condemnation process. He stated the owners for the Oak Hill medical office building on the northeast corner of Walker and Louisiana are getting their own appraisal and are continuing negotiations to settle with the City. Mr. Harmening advised that the land acquisition easements should fall at or lower than budget. City Council Meeting of March 18, 2013 (Item No. 3c) Page 5 Title: Study Session Minutes of February 25, 2013 Councilmember Spano requested an update on the business area outreach. Mr. Olson advised that the City discussed the communications plan with the businesses at the February 19th meeting and the City offered some advertisements to be used during construction. He added the businesses have been appreciative of the City’s assistance. Mr. Harmening indicated the City is doing more with this project than any other project in the past in terms of underwriting costs for the business community to minimize impact to businesses. He stated the City has been focusing on marketing efforts for the businesses rather than providing direct payment to the businesses. Councilmember Ross reiterated her concern about the businesses impacted by the closing of the Lake Street exit and urged the City to remain aware that issues could arise with this closure. Mr. Olson then presented an update on project costs and stated the most recent cost estimate is $31 million. He explained that increased costs include the MCES sewer interceptor work, noting that the City will get reimbursed for that expense. He stated that the staging and traffic management required by Mn/DOT has increased but the City could still see some savings based on contractor efficiency; in addition, the power lines have increased two-fold because the initial estimate was based on directional boring but the City cannot find the locations for them within the desired locations so they will need to be put in the street. He indicated the increased staging and traffic management costs are the result of wider lanes, soil corrections, and maintaining all turning movements at the intersection during the first year of construction. Councilmember Santa urged the City to make sure the estimates are not too low for any soil corrections given the soils in this location. Mr. Olson stated the City’s consultant has been reviewing the numbers carefully and if the City encounters any extra materials in the soil, the cost for soil correction will be established at the beginning of the project. It was the consensus of the City Council to agree with the proposed sites for the Clear Channel billboard relocations. 5. City Council Workshop Follow-Up Mr. Harmening presented the staff report and summary of the annual City Council workshop. Ms. Gothberg indicated the unwritten rules include the addition of three bulleted items that state “if all of council receives an email, typically it will be the ward councilmember that will handle the reply (unless it is forwarded to the City Manager to respond)” and “if at all possible, if council gets email, they will try to work through Tom so the citizen/customer doesn’t have to go back and forth.” She then recited the final unwritten rule related to council clarifying communications so that everyone understands the bottom line of what is agreed. Mr. Harmening discussed the Saturday morning discussion regarding organizational culture and value proposition summary prepared by Craig Rapp following the workshop. City Council Meeting of March 18, 2013 (Item No. 3c) Page 6 Title: Study Session Minutes of February 25, 2013 Councilmember Santa stated the City prides itself on customer intimacy and product/service leadership. She stated the community has a great deal of pride in that and the community looks to the City Council for that leadership which stems from the belief that St. Louis Park is an innovator. She felt it was a given that customer intimacy and operational excellence would happen and it was a given that the City will not be the cheapest, but there will be a “wow” factor. Mr. Harmening presented the strengths, weaknesses, opportunities and threats (SWOT) analysis prepared by Mr. Rapp and also presented a draft flow chart of key outcome indicators and strategic initiatives based on the four Vision strategic direction statements. Mayor Jacobs stated that he liked the format of the draft flow chart and stated that Council needs measurable outcomes to determine if the City is heading in the right direction. Councilmember Ross agreed with the format of the flow chart and stated Council should also have a discussion about its relationship with the School District and the Council’s role on CEAC. Councilmember Spano agreed with the format of the flow chart and felt the document should be detailed enough so the City can see if it is making progress toward its goals every year. He added he felt the flow chart could be more specific on some of the goals, e.g., the City’s support of the arts will include an artistic installation at every LRT station. Councilmember Mavity indicated that goals and outcomes should be very specific and measurable. Councilmember Sanger agreed that Council should have a further discussion regarding the flow chart and requested that Council have a frank discussion about whether the City can realistically accomplish all its goals. She also requested that Council be given an opportunity to review the comments that were submitted by other Councilmembers in preparation for the workshop. Councilmember Ross stated she would like to discuss the most pressing short-term issues as well as the City’s five to ten year goals. She indicated there were some definite things the City has to do in the short term and stated she would like to see a process similar to the pavement management approach used by the City. Councilmember Mavity requested that the unwritten rules include a statement that there should be no side conversations when speakers are presenting to Council. Ms. Gothberg agreed to add this statement to the unwritten rules. Communications/Meeting Check-In (Verbal) Councilmember Spano requested an update on the timing of the freight rail reroute decision. Mr. Harmening advised that issue resolution teams have been meeting on a weekly basis and at the last meeting TC&W indicated that the corridor in its current alignment would not work from a safety perspective. He agreed to provide updates to Council regarding the reroute decision. Council discussed possible options for the freight rail reroute and timing of the decision. City Council Meeting of March 18, 2013 (Item No. 3c) Page 7 Title: Study Session Minutes of February 25, 2013 The meeting adjourned at 9:13 p.m. Written Reports provided and documented for recording purposes only: 6. Highway 100 Project Update 7. SW LRT Update 8. Background Checks Ordinance Amendment 9. January 2013 Monthly Financial Report 10. Extension of Xcel and CPE Franchise Ordinances ______________________________________ ______________________________________ Nancy Stroth, City Clerk Jeff Jacobs, Mayor Meeting: City Council Meeting Date: March 18, 2013 Minutes: 3d UNOFFICIAL MINUTES CITY COUNCIL SPECIAL STUDY SESSION ST. LOUIS PARK, MINNESOTA MARCH 4, 2013 The meeting convened at 7:08 p.m. Councilmembers present: Mayor Jeff Jacobs, Steve Hallfin, Anne Mavity, Julia Ross, Susan Sanger, Sue Santa, and Jake Spano. Councilmembers absent: None. Staff present: City Manager (Mr. Harmening), Deputy City Manager/Director of Human Resources (Ms. Deno), Communications Specialist (Mr. Rose), and Recording Secretary (Ms. Hughes). 1. Environment and Sustainability Commission: Sustainable SLP Ms. Deno presented the staff report and proposed Ordinance to establish the Environment and Sustainability Commission: Sustainable SLP. She explained that the Ordinance was prepared using the task force recommendations together with the Rules and Procedures for the City’s boards and commissions. Ms. Deno reviewed the draft and noted that the majority of the recommendations are included and several such as the task force recommendation regarding creating barrier-free participation with a subsidy for daycare or a stipend for meetings has not been included because this recommendation is not consistent with the current Rules and Procedures. She added that the recommendation that the Commission be led by one male and one female co-chair was also not included because this recommendation is not consistent with the Rules and Procedures and the commission structure used by the City is gender neutral, adding that the proposed Commission can handle this through development of their by-laws and selection of the chairs. Councilmember Ross requested that the Ordinance include a residency requirement of one year particularly as it relates to the residential tenant member of the Commission. Mr. Harmening indicated the City’s boards and commissions currently have a one-year continuous residency requirement and agreed to verify this requirement. Councilmember Mavity stated if the residency requirement is in place for all the City’s boards and commissions then it should apply to this Commission but she did not want to have a residency requirement in place for this Commission only. Councilmember Sanger stated her agreement with the proposed Ordinance and requested further information about the process for recruiting commissioners to serve on the Commission. Ms. Deno explained that the City would publish an announcement regarding the new Commission and Council would conduct interviews of the applicants. Councilmember Sanger stated there would likely be a significant number of applications submitted and suggested that the application form be modified to ask more specific questions about an applicant’s background and their interest in environmental issues. City Council Meeting of March 18, 2013 (Item No. 3d) Page 2 Title: Special Study Session Minutes of March 4, 2013 Ms. Deno stated the application form for recruiting task force members included these types of questions and a similar application form could be used for this Commission. Councilmember Spano noted that the Ordinance states that one voting youth member shall be a high school student of a private or public school and pointed out that some students are home schooled. He asked if this language was consistent with the City’s other boards and commissions and suggested that the language be revised to state that the Commission shall include a high school student. It was the consensus of the City Council to revise Sec. 2-332(e) to state that the Commission shall include one voting youth member who is a resident and in high school. Councilmember Mavity requested that Council consider having two youth members serving on the Commission. Councilmember Sanger noted that two youth members would bring the Commission total to twelve and suggested that the Commission consist of thirteen members to avoid tie votes. Ms. Deno stated the original recommendation was for eight regular members, two youth members, two business members, and one residential tenant member for a total of thirteen. It was the consensus of the City Council to revise the membership of the Commission to eight regular members, two youth members, two business members, and one residential tenant member. Councilmember Mavity stated that the name of the Commission uses the term “sustainable” twice and suggested the name be revised to the “Environment Commission: Sustainable SLP.” Two task force members were present and stated there were a variety of opinions expressed regarding the name and there was strong consensus regarding the proposed name. He indicated the term “environment” connects with a lot of people and some people do not readily relate with the term “sustainability.” They combined the two terms into the Commission name with “Sustainable SLP” more of a marketing term. It was the consensus of the City Council to make no change to the name of the Commission. Councilmember Mavity agreed that the Commission should not have term limits but felt that when a commissioner’s term expires, the incumbent should be required to reapply if he or she is interested is continuing to serve on the Commission. She added she would like Council to have a future discussion about Commissions, possibly this fall. Council agreed to have a discussion on commissions later this year. The meeting adjourned at 7:28 p.m. Written Report provided and documented for recording purposes only: 2. Project Update – Sanitary Sewer Project (MCES Hopkins Interceptor Rehabilitation) ______________________________________ ______________________________________ Nancy Stroth, City Clerk Jeff Jacobs, Mayor Meeting: City Council Meeting Date: March 18, 2013 Minutes: 3e UNOFFICIAL MINUTES CITY COUNCIL MEETING ST. LOUIS PARK, MINNESOTA MARCH 4, 2013 1. Call to Order Mayor Jacobs called the meeting to order at 7:30 p.m. Councilmembers present: Mayor Jeff Jacobs, Steve Hallfin, Anne Mavity, Julia Ross, Susan Sanger, Sue Santa, and Jake Spano. Councilmembers absent: None. Staff present: City Manager (Mr. Harmening), Deputy City Manager/Director of Human Resources (Ms. Deno), Engineering Project Manager (Mr. Olson), Planning/Zoning Supervisor (Ms. McMonigal), Assistant Zoning Administrator (Mr. Morrison), Director of Public Works (Mr. Rardin), and Recording Secretary (Ms. Hughes). 1a. Pledge of Allegiance 1b. Roll Call 2. Presentations - None 3. Approval of Minutes 3a. Study Session Minutes February 11, 2013 The minutes were approved as presented. 4. Approval of Agenda and Items on Consent Calendar NOTE: The Consent Calendar lists those items of business which are considered to be routine and/or which need no discussion. Consent items are acted upon by one motion. If discussion is desired by either a Councilmember or a member of the audience, that item may be moved to an appropriate section of the regular agenda for discussion. 4a. Approve Second Reading and Adopt Ordinance No. 2432-13 Amending Chapter 18 of the St. Louis Park Code of Ordinances Concerning Drug Paraphernalia effective March 29, 2013, and approve summary ordinance for publication on March 14, 2013. 4b. Designate Magney Construction as the lowest responsible bidder and authorize execution of a contract with the firm in the amount of $548,790 for the Sanitary Sewer Project – L.S. #2 and F.M. Rehab – Project No. 2012-2300. 4c. Adopt Resolution No. 13-029 to approve St. Louis Park Lions Club’s request for placing temporary signs in the public right-of-way. 4d. Adopt Resolution No. 13-030 authorizing the special assessment for the repair of the water service line at 1661 Utah Drive, St. Louis Park, MN - P.I.D. 06-117-21-44-0034. 4e. Adopt Resolution No. 13-031 authorizing the special assessment for the repair of the water service line at 2924 Independence Avenue South, St. Louis Park, MN - P.I.D. 18-117-21-22-0049. City Council Meeting of March 18, 2013 (Item No. 3e) Page 2 Title: City Council Meeting Minutes of March 4, 2013 4f. Adopt Resolution No. 13-032 authorizing the special assessment for the repair of the water service line at 8301 Virginia Circle North, St. Louis Park, MN - P.I.D. #07-117- 21-14-0036. 4g. Adopt Resolution No. 13-033 accepting the Personal/Professional Service Agreement between the City of St. Louis Park and Hennepin County, and authorizing the Mayor and City Manager to execute this agreement. 4h. Adopt Resolution No. 13-034 accepting donations from Marilynn and Art Skantz in the amount of $250, and from Donna Hill in memory of Oliver Hill in the amount of $50, both to be used at the discretion of Westwood Hills Nature Center. 4i. Enter into a 3-year Enterprise Agreement, with Microsoft, licensing the City of St. Louis Park’s legal use of Microsoft software on both servers and clients. 4j. Approve First Reading of an Ordinance amending the St. Louis Park Code of Ordinances Chapter 32 establishing a water access charge (WAC) and repeal Ordinance No. 2430-13, and to set the second reading for March 18, 2013. 4k. Approve for Filing Planning Commission Minutes February 6, 2013. 4l. Approve for filing Vendor Claims. It was moved by Councilmember Ross, seconded by Councilmember Santa, to approve the Agenda and items listed on the Consent Calendar; and to waive reading of all resolutions and ordinances. The motion passed 7-0. 5. Boards and Commissions It was moved by Councilmember Santa, seconded by Councilmember Mavity, to appoint the following citizen representatives as commissioners: • Christine Anderson - Police Advisory Commission - term expiration 12/31/15 • Bjorn Lapakko - Human Rights Commission – term expiration 12/31/15 • Eric Schultz - Human Rights Commission – term expiration 12/31/14 • Tyler Dixon – Youth Commissioner – Planning Commission – term expiration 8/31/13 The motion passed 7-0. Mayor Jacobs expressed the City Council’s thanks and appreciation to all the volunteers who serve on the City’s boards and commissions. 6. Public Hearings – None 7. Requests, Petitions, and Communications from the Public – None 8. Resolutions, Ordinances, Motions and Discussion Items 8a. Project Report: Local Street Rehabilitation Project - Pavement Management Area 1 – Project Nos. 2012-1000 and 2013-1400. Resolution No. 13-035 Mr. Olson presented the staff report and explained that this year’s project is located near the intersection of Louisiana Avenue and Minnetonka Boulevard. He presented a map of the project and stated the project consists of removing and replacing the asphalt as well as City Council Meeting of March 18, 2013 (Item No. 3e) Page 3 Title: City Council Meeting Minutes of March 4, 2013 soil corrections where needed, replacing curb and gutter where needed, and may include replacing some driveway aprons. He advised that the water main on one block of the project would be replaced and added the project also includes minor drainage system repairs and CenterPoint Energy has advised it will replace all gas mains in the area this year. He stated the water main work on the project will impact 22 residents and temporary water service will be provided during construction and residents can expect two half-day interruptions of water service during the project. He explained that 22 residents will be provided the opportunity to replace their water service line from the main to the curb stop box located on their property line and the estimated cost for this new service line is $1,000-$1,200. He indicated residents can either prepay this cost or have it assessed over three years adding this new service line provides substantial savings to residents compared with the cost associated with broken water lines. He reviewed the public process and stated residents will be provided with notification explaining the construction schedule and project impacts prior to commencement of work. He stated the project will last approximately two and one-half months beginning in early June and each block can expect approximately five weeks of construction with the road open to local traffic. He stated residents will be able to get to their driveways at nearly all times and will be allowed to park on the street. He indicated total project cost is approximately $1.7 million with the majority of funding coming from the Pavement Management Fund. Councilmember Spano requested further information regarding interruption of water service for residents. He also requested further information regarding the cost of replacing the water service line. Mr. Olson advised that water will be shut off for half a day or less and will be shut off after the morning use of water, typically around 9:00 a.m. He added that residents would be given 24-hour notice of the interruption in water service. He stated that the estimated cost to replace the water service line includes replacement of the line starting at their property line out to the street and the cost includes all restoration, backfilling, etc. Councilmember Ross asked if the City makes recommendations to homeowners as to whether they should replace their water service line. Mr. Olson stated the City’s records indicate that this particular water main was installed in 1950 and most service lines were installed at that time and it has been the City’s experience that these lines see more frequent failures due to their age. He added the City recommends that any of the original service lines be replaced at this time. It was moved by Councilmember Santa, seconded by Councilmember Ross, to adopt Resolution No. 13-035 Accepting the Project Report, Establishing Improvement Project Nos. 2012-1000 & 2013-1400 Approving Plans and Specifications, and Authorizing Advertisement for Bids for Improvement Project Nos. 2012-1000 & 2013-1400. The motion passed 7-0. 8b. Preliminary and Final Plat – Fretham 14th Addition. Resolution No. 13-036. Mr. Morrison presented the staff report and explained the subject lot is located at 1819 Jersey Avenue South and consists of a 16,000 square foot lot. He stated the applicant proposes to remove the home and replace it with two single-family lots and both lots City Council Meeting of March 18, 2013 (Item No. 3e) Page 4 Title: City Council Meeting Minutes of March 4, 2013 meet the requirements of this R-2 zoning district. He stated there is a substantial grade change on the property with the property grading to the south and east and water drains and overflows to the east. He advised the applicant is proposing to bring in 800 cubic yards of material and will require a retaining wall in the back lot, adding the retaining wall will require a building permit and engineering. He stated the purpose of the fill is to make the yard more useable and to slow down drainage in the area, noting that there is no history of flooding in this area. He noted that the retaining wall would be two feet above the basin in the back so none of the fill will displace water storage and the City Engineer has reviewed and approved the grading plan. He advised the proposal also includes a variance request to the sidewalk requirement and stated there are currently sidewalks on Louisiana, Idaho, and Hampshire Avenues but no sidewalks along Jersey, Kentucky, or Hampshire Avenues, and the City’s ten year plan does not include sidewalks along these streets. He then introduced Mr. Curt Fretham. Councilmember Mavity asked about the life expectancy of the retaining wall and also asked about the City’s role, if any, in ensuring that the retaining wall serves its purpose and does not negatively impact the neighbors. Mr. Morrison stated the City inspects all improvements to properties, including retaining walls, and would require the owner to repair or replace the retaining wall if it fails. Mr. Fretham, Lakewest Development, appeared before the City Council and stated the retaining wall will likely be a boulder wall. Councilmember Sanger stated she understood why it does not make sense to require a sidewalk in this instance. She indicated the City will be spending a lot of taxpayer money to install sidewalks in furtherance of its goal to have a safer and well-connected community and it felt like a disconnect to allow a variance in this case because in 20 years residents might want a sidewalk on Jersey Avenue. She asked if the City has considered developing a mechanism that would not require a sidewalk to be installed at this time but that would require the developer to be responsible for installation of the sidewalk if requested at a future date or that requires a payment to be made at this time by the developer for the cost of a sidewalk. Councilmember Ross agreed with Councilmember Sanger adding that for continuity of the neighborhood she did not want to see a sidewalk installed at that time. She asked if there was any way to require the developer to pay into a fund that could be used for a sidewalk at a later date. Mr. Harmening agreed to discuss this with the City Attorney to see if it would be possible to require some sort of payment in lieu of a sidewalk. It was moved by Councilmember Ross, seconded by Councilmember Santa, to adopt Resolution No. 13-036 Giving Approval for Preliminary and Final Plat of Fretham 14th Addition with Variance from Subdivision Ordinance for Sidewalk. The motion passed 7-0. City Council Meeting of March 18, 2013 (Item No. 3e) Page 5 Title: City Council Meeting Minutes of March 4, 2013 8c. First Reading of Ordinance Amending Xcel Franchise Ordinance #2086-97 Mr. Rardin presented the staff report and advised that Xcel Energy has requested an extension of its current franchise ordinance through the end of this year to allow adequate time to work through the franchise ordinance discussions. It was moved by Councilmember Hallfin, seconded by Councilmember Mavity, to approve First Reading of Ordinance Amending St. Louis Park City Code Section 9-603 Extending the Term of the Northern States Power Company Franchise and to set Second Reading for March 11, 2013. The motion passed 7-0. 8d. First Reading of Ordinance Extending CPE Franchise Ordinance #2236-03 Mr. Rardin presented the staff report and stated CenterPoint Energy has also requested an extension of its current franchise through the end of this year and the renewal of this franchise is being coordinated with renewal of the Xcel Energy franchise ordinance. It was moved by Councilmember Hallfin, seconded by Councilmember Mavity, to approve First Reading of Ordinance Amending St. Louis Park City Ordinance No. 2236- 03 Extending the Term of the CenterPoint Energy Minnegasco Franchise and to set Second Reading for March 11, 2013. The motion passed 7-0. 8e. First Reading of Background Checks Ordinance Amendment Ms. Deno presented the staff report and explained the City has an Ordinance in place allowing the City to do background checks through the BCA. She stated the BCA has required all entities using the system to make some upgrades as noted in the Ordinance Amendment. She stated Council raised some questions about the need to run background checks through the Police Department and whether the City could use a private vendor for its background checks on employees and volunteers. She indicated the City could use a private vendor for these background checks but the Police and Fire Departments would still use the BCA for their criminal background checks for public safety purposes. It was moved by Councilmember Ross, seconded by Councilmember Santa, to approve First Reading of Ordinance Amending the St. Louis Park Code of Ordinances Sections 16-31 and 16-33 Relating to Criminal Background Checks. Councilmember Hallfin indicated that Sec. 16-33(b) states that the city manager has the authority to conclude that a background investigation is not needed and requested that the City take a closer look at that provision prior to second reading. He stated he would like more parameters in place around that provision instead of giving the city manager carte blanche to conclude that a background investigation is not needed. The motion passed 7-0. City Council Meeting of March 18, 2013 (Item No. 3e) Page 6 Title: City Council Meeting Minutes of March 4, 2013 9. Communications Councilmember Santa reminded residents of the Empty Bowls event on Thursday, March 7th, at the Rec Center. She stated lunch will be served from 11:00 a.m. to 1:30 p.m. and dinner will be served from 4:00-7:00 p.m. and encouraged residents to attend this major fundraiser for STEP. Councilmember Mavity reminded residents that the City would be hosting a forum regarding coyotes on Thursday, March 7th, at 7:00 p.m. at City Hall that will include information about coyotes and what the City needs to do to minimize their impact on the community. Mayor Jacobs reminded residents of the State of the City on Thursday, March 21st, at 7:30 a.m. at Fire Station #1. 10. Adjournment The meeting adjourned at 8:07 p.m. ______________________________________ ______________________________________ Nancy Stroth, City Clerk Jeff Jacobs, Mayor Meeting: City Council Meeting Date: March 18, 2013 Minutes: 3f UNOFFICIAL MINUTES SPECIAL CITY COUNCIL MEETING ST. LOUIS PARK, MINNESOTA MARCH 11, 2013 1. Call to Order Mayor Pro Tem Sanger called the meeting to order at 6:32 p.m. Councilmembers present: Mayor Pro Tem Susan Sanger, Anne Mavity, Sue Santa, and Jake Spano. Councilmembers absent: Mayor Jeff Jacobs, Councilmembers Steve Hallfin and Julia Ross. Staff present: City Manager (Mr. Harmening) and Recording Secretary (Ms. Hughes). 1a. Pledge of Allegiance Boy Scout Troop #307 led the Pledge of Allegiance. 1b. Roll Call 2. Presentations - None 3. Approval of Minutes - None 4. Approval of Agenda and Items on Consent Calendar NOTE: The Consent Calendar lists those items of business which are considered to be routine and/or which need no discussion. Consent items are acted upon by one motion. If discussion is desired by either a Councilmember or a member of the audience, that item may be moved to an appropriate section of the regular agenda for discussion. 4a. Approve Second Reading and Adopt Ordinance No. 2433-13 Amending St. Louis Park City Code Section 9-603 Extending the Term of the Northern States Power Company Franchise. 4b. Approve Second Reading and Adopt Ordinance No. 2434-13 Amending St. Louis Park Ordinance 2236-03 Extending the Term of the CenterPoint Energy Minnegasco Franchise. 4c. Adopt Resolution No. 13-037 Accepting the Project Report, Establishing City Hall Renovation Project No. 2009-1600, Approving Plans and Specifications, and Authorizing Advertisement for Bids for City Hall Renovation Project No. 2009-1600. 4d. Adopt Resolution No. 13-038 Approving Utility Undergrounding Contract with Xcel Energy Needed for the Highway 7 and Louisiana Avenue Interchange Project, City Project No. 2012-0100. It was moved by Councilmember Mavity, seconded by Councilmember Santa, to approve the Agenda and items listed on the Consent Calendar; and to waive reading of all resolutions and ordinances. The motion passed 4-0 (Mayor Jacobs, Councilmembers Hallfin and Ross absent). City Council Meeting of March 18, 2013 (Item No. 3f) Page 2 Title: Special City Council Meeting Minutes of March 11, 2013 5. Boards and Commissions - None 6. Public Hearings - None 7. Requests, Petitions, and Communications from the Public – None 8. Resolutions, Ordinances, Motions and Discussion Items – None 9. Communications - None 10. Adjournment The meeting adjourned at 6:34 p.m. ______________________________________ ______________________________________ Nancy Stroth, City Clerk Susan Sanger, Mayor Pro Tem Meeting: City Council Meeting Date: March 18, 2013 Consent Agenda Item: 4a EXECUTIVE SUMMARY TITLE: Second Reading of Background Checks Ordinance Amendment RECOMMENDED ACTION: Motion to approve Second Reading and Adopt Ordinance amending the St. Louis Park Code of Ordinances Chapter 16 relating to criminal history background checks, and approve summary ordinance for publication on March 28, 2013. POLICY CONSIDERATION: Does the Council wish to amend the city code regarding criminal history background checks to meet the minimum requirements established by the BCA and the League of Minnesota Cities? SUMMARY: Since 2008, law enforcement agencies have been permitted to conduct Minnesota criminal history background checks for employment and licensing purposes if an ordinance has been enacted requiring that the background check be conducted. The Bureau of Criminal Apprehension (BCA) has worked with the League of Minnesota Cities (LMC) to identify specific requirements for an ordinance authorizing the checks, and Minnesota Justice Information Services (MNJIS) auditors have been finding cities whose ordinance does not meet the agreed on requirements. The City’s Police Department has been conducting general criminal history checks for employment and licensing by authority of an ordinance since 1999. City Attorney Tom Scott has reviewed the existing ordinance and made the attached recommendation for the City’s ordinance to meet the minimum requirements established by the BCA and LMC. The first reading of this ordinance was approved on March 4, 2013. Council recommended that staff revisit with the City Attorney the provision that allows the city manager to conclude a background investigation is not needed in certain instances for employees and volunteers. After working with City Attorney Tom Scott, it was determined that it would only be a very rare case that a background check may not be needed and that this statement could be removed from the proposed ordinance. The attached ordinance has removed that statement and will proceed without it. FINANCIAL OR BUDGET CONSIDERATION: Not applicable. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Ordinance Summary Ordinance for Publication Prepared by: Ray French, Administrative Services Intern Reviewed by: Nancy Deno, Deputy City Manager/HR Director Approved by: Tom Harmening, City Manager City Council Meeting of March 18, 2013 (Item No. 4a) Page 2 Title: Second Reading of Background Checks Ordinance Amendment ORDINANCE NO. ___-13 AN ORDINANCE AMENDING THE ST. LOUIS PARK CODE OF ORDINANCES SECTIONS 16-31 AND 16-33 RELATING TO CRIMINAL BACKGROUND CHECKS THE CITY OF ST. LOUIS PARK DOES ORDAIN: SECTION 1. That Section 16-31 of the Code of Ordinances of St. Louis Park, Minnesota, is hereby amended to read as follows: Sec. 16-31. License applicantsApplicants for City Licenses. (a) Purpose and intent. It is the purpose and intent of the city council to provide for the public health, safety and welfare of city residents by providing a system at the local level for criminal history background investigations of all applicants for certain licenses as identified by the city manager. (b) Consent/waiver form. The city may obtain information needed to conduct such investigation on a city-approved license application which shall also include an informed consent/waiver form executed by the prospective licensee. (c) Police department to perform investigations. The city council authorizes the city police department to perform criminal history background investigations on applicants for those licenses identified by the city manager by retrieving and reviewing data maintained in the criminal justice information system computers. (a) Purpose and Intent. The purpose and intent of this section is to establish regulations that will allow law enforcement access to Minnesota’s Computerized Criminal History information for specified non-criminal purposes of licensing background checks. (b) Criminal History License Background Investigations. The St. Louis Park Police Department is hereby authorized, as the exclusive entity within the city, to do a criminal history background investigation on the applicants for the following licenses within the city: (1) charitable gambling (2) massage therapy (3) massage therapy establishment (4) pawnbroker (5) peddler or solicitor (6) any other license which the city code requires a background check as part of the license application process. (c) In conducting the criminal history background investigation in order to screen license applicants, the Police Department is authorized to access data maintained in the Minnesota Bureau of Criminal Apprehensions Computerized Criminal History information system in accordance with BCA policy. Any data that is accessed and acquired shall be maintained at the Police Department under the care and custody of the chief law enforcement official or his or her designee. A summary of the results of the Computerized Criminal History data may be released City Council Meeting of March 18, 2013 (Item No. 4a) Page 3 Title: Second Reading of Background Checks Ordinance Amendment by the Police Department to the licensing authority, including the City Council, City Manager, City Clerk or other city staff involved in the license approval process. (d) Before the investigation is undertaken, the applicant must authorize the Police Department by written consent to undertake the investigation. The written consent must fully comply with the provisions of M.S.A. Chapter 13 regarding the collection, maintenance and use of the information. Except for the positions set forth in M.S.A. § 364.09, the city will not reject an applicant for a license on the basis of the applicant’s prior conviction unless the crime is directly related to the license sought and the conviction is for a felony, gross misdemeanor, or misdemeanor with a jail sentence. If the city rejects the applicant’s request on this basis, the city shall notify the applicant in writing of the following: (1) The grounds and reasons for the denial. (2) The applicant complaint and grievance procedure set forth in M.S.A. § 364.06. (3) The earliest date the applicant may reapply for the license. (4) That all competent evidence of rehabilitation will be considered upon reapplication. SECTION 2. That Section 16-33 of the Code of Ordinances of St. Louis Park, Minnesota, is hereby amended to read as follows: Sec. 16-33. Volunteers and new city employeesApplicants for City Employment and Volunteer Positions. (a) Definitions. The following words, terms and phrases, when used in this section, shall have the meanings ascribed to them in this subsection, except where the context clearly indicates a different meaning: Background check means a search of the criminal history data maintained in the criminal justice information system computers. Informed consent/waiver form means a consent/waiver form approved by the city and meeting the requirements of M.S.A. § 13.05, subd. 4(d), as amended. (b) Purpose and intent. It is the purpose and intent of this section to ensure safe park and recreation programs, and to protect the overall public health, safety, welfare and morale of city residents by providing a system at the local level for background checks of city volunteers and new city employees through use of the criminal justice information system computers. (c) City volunteer background check. The city manager considering use of a volunteer may request the police department to conduct a background check on a prospective volunteer for any city sponsored event or for any volunteer position with the city. The request shall be accompanied by an informed consent/waiver form executed by the prospective volunteer. The police department shall perform the background check by retrieving and reviewing data maintained in the criminal justice information system computers. (d) New employees. The city manager may request the police department to conduct a background check on a prospective new employee. The request shall be accompanied by an informed consent/waiver form executed by the prospective employee. The police department shall perform the background check by retrieving and reviewing data maintained in the criminal justice information system computers. (e) City immunity. The city is immune from any civil or criminal liability that might otherwise arise, based on the accuracy or completeness of records it receives from the criminal justice information system computers, if the city acts in good faith. City Council Meeting of March 18, 2013 (Item No. 4a) Page 4 Title: Second Reading of Background Checks Ordinance Amendment (a) Purpose and Intent. The purpose and intent of this section is to establish regulations that will allow law enforcement access to Minnesota’s Computerized Criminal History information for specified non-criminal purposes of employment and volunteer background checks. (b) Criminal History Employment and Volunteer Background Investigations. The St. Louis Park Police Department is hereby required, as the exclusive entity within the city, to do a criminal history background investigation on the applicants for all part-time or full-time employment and volunteer positions with the city. (c) In conducting the criminal history background investigation in order to screen employment and volunteer applicants, the Police Department is authorized to access data maintained in the Minnesota Bureau of Criminal Apprehensions Computerized Criminal History information system in accordance with BCA policy. Any data that is accessed and acquired shall be maintained at the Police Department under the care and custody of the chief law enforcement official or his or her designee. A summary of the results of the Computerized Criminal History data may be released by the Police Department to the hiring authority, including the city council, the city manager, or other city staff involved in the hiring process. (d) Before the investigation is undertaken, the applicant must authorize the Police Department by written consent to undertake the investigation. The written consent must fully comply with the provisions of M.S.A. Chapter 13 regarding the collection, maintenance and use of the information. Except for the positions set forth in M.S.A. § 364.09, the city will not reject an applicant for employment on the basis of the applicant’s prior conviction unless the crime is directly related to the position of employment sought and the conviction is for a felony, gross misdemeanor, or misdemeanor with a jail sentence. If the city rejects the applicant’s request on this basis, the city shall notify the applicant in writing of the following: (1) The grounds and reasons for the denial. (2) The applicant complaint and grievance procedure set forth in M.S.A. § 364.06. (3) The earliest date the applicant may reapply for employment. (4) That all competent evidence of rehabilitation will be considered upon reapplication. SECTION 3. This Ordinance shall take effect fifteen days after its publication. First Reading March 4, 2013 Second Reading March 18, 2013 Date of Publication March 28, 2013 Date Ordinance takes effect April 12, 2013 Reviewed for Administration: Adopted by the City Council March 18, 2013 City Manager Mayor Attest: Approved as to Form and Execution: City Clerk City Attorney City Council Meeting of March 18, 2013 (Item No. 4a) Page 5 Title: Second Reading of Background Checks Ordinance Amendment SUMMARY ORDINANCE NO.____-13 AN ORDINANCE AMENDING THE ST. LOUIS PARK CODE OF ORDINANCES SECTIONS 16-31 AND 16-33 RELATING TO CRIMINAL BACKGROUND CHECKS This ordinance amends the St. Louis Park Code of Ordinances to allow law enforcement access to Minnesota’s Computerized Criminal History information for city employment, volunteer and city licensing background checks. This ordinance shall take effect 15 days after publication. Adopted by the City Council March 18, 2013 Jeffrey W. Jacobs /s/ Mayor A copy of the full text of this ordinance is available for inspection with the City Clerk. Published in St. Louis Park Sailor: March 28, 2013 Meeting: City Council Meeting Date: March 18, 2013 Consent Agenda Item: 4b EXECUTIVE SUMMARY TITLE: Second Reading of Ordinance Reapproving Water Access Charge RECOMMENDED ACTION: Motion to approve Second Reading and Adopt Ordinance amending the St. Louis Park Code of Ordinances Chapter 32 establishing a water access charge (WAC) and repeal Ordinance No. 2430-13, and approve the summary ordinance for publication on March 28, 2013. POLICY CONSIDERATION: None at this time. SUMMARY: On January 22, 2013, Council adopted Ordinance 2430-13 amending Chapter 32 of the St. Louis Park City Code establishing a water access charge (WAC). It was discovered after passage that the section number 32-33 was incorrectly stated. Reapproving the ordinance is a housekeeping item that is needed to accurately reflect the correct section number to be 32-43. The City Attorney advised that Council should repeal the first ordinance and reapprove it with the appropriate section number. No other changes are being made regarding implementation of the WAC to start January 1, 2014. Therefore, as initially intended, the attached ordinance indicates that the water access charge is established in a new section of the St. Louis Park Code of Ordinances. The first reading of this ordinance took place on March 4, 2013. FINANCIAL OR BUDGET CONSIDERATION: Resolution 13-010 setting the WAC is not affected by this action and remains in effect for January 1, 2014. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Ordinance Summary Ordinance for Publication Prepared by: Ray French, Administrative Services Intern Reviewed by: Nancy Deno, Deputy City Manager/HR Director Approved by: Tom Harmening, City Manager City Council Meeting of March 18, 2013 (Item No. 4b) Page 2 Title: Second Reading of Ordinance Reapproving Water Access Charge ORDINANCE NO. ____-13 AN ORDINANCE REPEALING ORDINANCE NO. 2430-13 AND AMENDING THE ST. LOUIS PARK CODE OF ORDINANCES CHAPTER 32 ESTABLISHING A WATER ACCESS CHARGE THE CITY OF ST. LOUIS PARK DOES ORDAIN: SECTION 1. Ordinance No. 2430-13 is hereby repealed in its entirety. SECTION 2. That the Code of Ordinances, City of St. Louis Park, Minnesota, is hereby amended by adding a section to be numbered 32-43, which section reads as follows: Sec. 32-43. Water Access Charge. In all areas and for all uses where city water services is available, at the time an application is filed with the city for a new or enlarged water service, a water access charge (WAC) must be paid to the city. This charge does not apply to water service maintenance work unless the water service is enlarged. The city council may, from time to time, set the WAC by resolution. SECTION 3. This Ordinance shall take effect on January 1, 2014. First Reading March 4, 2013 Second Reading March 18, 2013 Date of Publication March 28, 2013 Date Ordinance takes effect January 1, 2014 Reviewed for Administration: Adopted by the City Council March 18, 2013 City Manager Mayor Attest: Approved as to Form and Execution: City Clerk City Attorney City Council Meeting of March 18, 2013 (Item No. 4b) Page 3 Title: Second Reading of Ordinance Reapproving Water Access Charge SUMMARY ORDINANCE NO.____-13 AN ORDINANCE REPEALING ORDINANCE NO. 2430-13 AND AMENDING THE ST. LOUIS PARK CODE OF ORDINANCES CHAPTER 32 ESTABLISHING A WATER ACCESS CHARGE This ordinance repeals ordinance 2430-13 and establishes that for where city water services is available, at the time an application is filed with the city for a new or enlarged water service, a water access charge must be paid to the city, as set by the City Council. This ordinance shall take effect January 1, 2014. Adopted by the City Council March 18, 2013 Jeffrey W. Jacobs /s/ Mayor A copy of the full text of this ordinance is available for inspection with the City Clerk. Published in St. Louis Park Sailor: March 28, 2013 Meeting: City Council Meeting Date: March 18, 2013 Consent Agenda Item: 4c EXECUTIVE SUMMARY TITLE: Approve Lighting Project - Aquila Park Field 5 RECOMMENDED ACTION: Motion to approve a ball field lighting project on field five at Aquila Park. POLICY CONSIDERATION: Does the City Council want staff to carry out this planned lighting improvement at Aquila Park? BACKGROUND: The Parks & Recreation Department hosted two public meetings on March 20 and April 4, 2012 to solicit input on the proposed park improvement project to add lights to the Aquila Park number five ball field. Lighting existing athletic fields was identified as a top three priority by residents in the 2011 Community Recreation Survey conducted by Decision Resources, Inc. This proposed project is supported by St. Louis Park Youth Athletic Associations, approved by St. Louis Park School District and budgeted in the Parks & Recreation Park Improvement fund. At the time the public input meetings were scheduled staff was working with the City Council to update the City’s lighting ordinance. The St. Louis Park City Council approved a new lighting ordinance effective December 28, 2012. Because of the potential impact on residents near a park proposed for a lighting project, staff has historically had the City Council approve the addition of lights in our parks. RECOMMENDATION: The new lighting ordinance approved by the City Council includes updated standards for athletic field lighting to minimize light spillage. Parks & Recreation staff has reviewed the new ordinance to verify the proposed lighting improvement at Aquila ball field number five will adhere to all the new lighting ordinance guidelines. At the same time this project is being done staff is also planning on making other wiring improvements to the current ball field lights at Aquila Park fields one through four. Resident input from the public meetings clearly identified displeasure with all of the field lighting being all-on or all-off, which currently exists with fields 1-4 at Aquila Park. The proposed improvement will allow staff to operate the lights on each field independently, thus addressing neighborhood concerns and at the same time saving on energy and maintenance. TIMING OF INSTALLATION: The project would begin at Aquila Park in mid-June of 2013. FINANCIAL OR BUDGET CONSIDERATION: The estimated cost for the field lighting project is $80 - $85,000. Funds have been budgeted in the 2012 Parks Capital Improvement Budget for this project VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged community. SUPPORTING DOCUMENTS: None Prepared by: Rick Birno, Recreation Superintendent Reviewed by: Cindy Walsh, Director of Parks and Recreation Approved by: Tom Harmening, City Manager Meeting: City Council Meeting Date: March 18, 2013 Consent Agenda Item: 4d EXECUTIVE SUMMARY TITLE: Call for a Public Hearing to Consider Establishment of the Eliot Park Tax Increment Financing District RECOMMENDED ACTION: Motion to Adopt Resolution calling for a public hearing relative to the proposed Eliot Park Tax Increment Financing District within Redevelopment Project No. 1 (a redevelopment district). POLICY CONSIDERATION: Does the City Council wish to hold a public hearing on May 6, 2013 to consider the establishment of a Redevelopment Tax Increment Financing District to facilitate Hunt Associates’ proposed Eliot Park project? SUMMARY: Hunt Associates’ application for Tax Increment Financing (TIF) assistance in connection with the redevelopment of 6800 Cedar Lake Road (former Eliot School property) was reviewed at the February 25th Study Session where it was favorably received. Constructing the proposed Eliot Park project in conformance with the Eliot Design Guidelines is not economically feasible without some financial assistance. Hunt Associates is seeking financial assistance specifically to offset the extraordinary costs of redeveloping the site and meeting the Design Guidelines. FINANCIAL OR BUDGET CONSIDERATION: The proposed Eliot Park project is conservatively estimated to add $16.5 million to the City’s tax base following completion. As a result, the project would generate roughly $250,000 in tax increment annually. In order for Eliot Park to move forward, it is proposed that the EDA consider the provision of $1.1 million in pay- as-you-go tax increment from a newly formed redevelopment TIF district. Once the TIF Note is paid off the property taxes from Eliot Park would accrue to the local taxing jurisdictions. Setting a hearing date for the proposed Eliot Park TIF District does not, in itself, authorize or commit the EDA/City to any level of TIF assistance for the proposed project. Procedurally it simply enables the City to hold a public hearing to consider the creation of the new TIF district. The EDA will have the opportunity to consider the precise amount of financial assistance along with other business terms in the near future. Those terms will be incorporated into a redevelopment contract with Hunt Associates which will be brought to the EDA for formal consideration the same evening as the proposed TIF district public hearing. VISION CONSIDERATION: St. Louis park is committed to providing a well-maintained and diverse housing stock. SUPPORTING DOCUMENTS: Discussion Resolution TIF Schedule Prepared by: Greg Hunt, Economic Development Coordinator Approved by: Tom Harmening, EDA Executive Director and City Manager City Council Meeting of March 18, 2013 (Item No. 4d) Page 2 Title: Call for Public Hearing to Consider Establishment of Eliot Park TIF District DISCUSSION BACKGROUND: Hunt Associates has a purchase agreement with Independent School District 283 to acquire 6800 Cedar Lake Road (the former Eliot School property) for $2,075,000. The firm proposes to raze the existing school building and construct a $25 million residential development on the site consisting of 138 market rate apartment units (distributed between two buildings) and two single family homes. Both apartment buildings would feature structured underground parking and would be staggered in height with two and three stories so as to blend into the surrounding single family neighborhood. The proposed single family home lots at the north end of the site would be sold to a different development group. The proposed site plan includes areas for a stormwater pond; sidewalks; landscaping; and small children’s play area. Hunt Associates’ preliminary sources and uses statements, cash flow projections, and investor rate of return (ROR) related to Eliot Park were reviewed by Staff and Ehlers. The estimates were found to be reasonable and within industry standards for this type of redevelopment. It was also concluded that constructing Eliot Park in conformance with the Design Guidelines was not economically feasible without some financial assistance from the EDA. Hunt Associates is seeking financial assistance specifically to offset the extraordinary costs of redeveloping the site and meeting the Design Guidelines. Level and Type of Financial Assistance Upon analysis by Ehlers and Staff, and discussion with Hunt, it was determined that $1.1 million in tax increment assistance would allow the project to move forward and achieve a standard return. Providing assistance makes it possible to construct a high quality project consistent with the Eliot Design Guidelines. This proposed amount is in-line with other similar sized multi- family residential developments the EDA has assisted in the past. Upon project completion, tax increment generated from the increased value of the property would be provided to Hunt Associates on a "pay-as-you-go" basis, which is the preferred financing method under the City's TIF Policy. Eliot Park meets the requirements of a Redevelopment TIF District (25 year TIF District). If this type of TIF district were created, the proposed project would generate the above amount in approximately 6.5 years. Request for TIF Assistance At the February 25th Study Session the EDA reviewed the TIF Application from Hunt Associates. Following discussion there was consensus support for favorably considering the Redeveloper’s request for assistance. As a result, staff was directed to call for a public hearing on the proposed Redevelopment TIF District and to begin drafting a formal redevelopment contract with Hunt Associates. Call for Public Hearing The TIF program is administered by the EDA. However in order to create a TIF district, city councils are statutorily required to hold a public hearing. To start the TIF district process, the EDA must formally request the City Council to set a date and hold a public hearing. Calling for the public hearing is the first step in the formal creation of the Eliot Park Tax Increment Financing District. The public hearing is scheduled to be held on May 6, 2013. NEXT STEPS: Staff will work with Ehlers & Associates to prepare the documents necessary for the formal creation of the proposed Eliot Park TIF District. At the same time Staff will work with legal counsel to draft the business terms and redevelopment contract with Hunt Associates for EDA consideration. City Council Meeting of March 18, 2013 (Item No. 4d) Page 3 Title: Call for Public Hearing to Consider Establishment of Eliot Park TIF District CITY OF ST. LOUIS PARK RESOLUTION NO. 13-____ RESOLUTION CALLING FOR A PUBLIC HEARING ON A MODIFICATION TO THE REDEVELOPMENT PLAN FOR REDEVELOPMENT PROJECT NO. 1, ESTABLISHMENT OF THE ELIOT PARK TAX INCREMENT FINANCING DISTRICT, AND ADOPTION OF A TAX INCREMENT FINANCING PLAN FOR THE DISTRICT BE IT RESOLVED by the City Council (the "Council") of the City of St. Louis Park, Minnesota (the "City"), as follows: Section 1. Public Hearing. This Council shall meet on May 6, 2013, at approximately 7:30 P.M., to hold a public hearing on a proposed modification to the Redevelopment Plan for Redevelopment Project No. 1 (the “Modification”), the proposed establishment of the Eliot Park Tax Increment Financing District (the “TIF District”), and the proposed adoption of a Tax Increment Financing Plan for the TIF District (the “TIF Plan”), pursuant to Minnesota Statutes, Sections 469.090 to 469.1082 and Sections 469.174 to 469.1799, as amended. Section 2. Notice of Public Hearing, Filing of Plans. City staff and consultants are directed and authorized to prepare the Modification and TIF Plan and to forward such documents to the appropriate taxing jurisdictions, including Hennepin County and Independent School District No. 283. The City Clerk is authorized and directed to cause notice of the hearing, together with an appropriate map as required by law, to be published at least once in the official newspaper of the City not less than 10, nor more than 30, days prior to May 6, 2013, and to place copies of the Modification and TIF Plan on file in the City Clerk’s office at City Hall and to make such copies available for public inspection. Reviewed for Administration Adopted by the City Council March 18, 2013 City Manager Mayor Attest: City Clerk City Council Meeting of March 18, 2013 (Item No. 4d) Page 4 Title: Call for Public Hearing to Consider Establishment of Eliot Park TIF District SCHEDULE OF EVENTS ST. LOUIS PARK ECONOMIC DEVELOPMENT AUTHORITY AND THE CITY OF ST. LOUIS PARK HENNEPIN COUNTY, MINNESOTA FOR THE MODIFICATION TO THE REDEVELOPMENT PLAN FOR REDEVELOPMENT PROJECT NO. 1 AND THE ESTABLISHMENT OF THE ELIOT PARK TAX INCREMENT FINANCING DISTRICT (a redevelopment district) March 18, 2013 EDA requests that the City Council call for a public hearing. EDA adopts an Interfund Loan in connection with the Eliot Park TIF District. March 18, 2013 City Council calls for a public hearing. City Council adopts an Interfund Loan in connection with the Eliot Park TIF District. March 22, 2013 Project information (property identification numbers and legal descriptions, detailed project description, maps, but/for statement, and list of sources and uses of funds) for drafting necessary documentation sent to Ehlers. March 26, 2013 Letter received by County Commissioner giving notice of a potential redevelopment tax increment financing district (at least 30 days prior to publication of public hearing notice). [Ehlers will fax and mail on or before March 26, 2013] NA County receives TIF Plan for review for County Road impacts (at least 45 days prior to public hearing). *The County Board, by law, has 45 days to review the TIF Plan to determine if any county roads will be impacted by the development. Because the City staff believes that the proposed tax increment financing district will not require unplanned county road improvements, the TIF Plan will not be forwarded to the County Board 45 days prior to the public hearing. Please be aware that the County Board could claim that tax increment should be used for county roads, even after the public hearing March 29, 2013 Ehlers confirms with the City whether building permits have been issued on the property to be included in the TIF District. April 5, 2013 Fiscal/economic implications received by School Board Clerk and County Auditor (at least 30 days prior to public hearing). [Ehlers will fax and mail on or before April 5, 2013.] April 8, 2013 Ehlers conducts internal review of the Plans. April 17, 2013 Planning Commission reviews Plans to determine if they are in compliance with City's comprehensive plan and adopts a resolution approving the Plans. City Council Meeting of March 18, 2013 (Item No. 4d) Page 5 Title: Call for Public Hearing to Consider Establishment of Eliot Park TIF District SCHEDULE OF EVENTS – PAGE 2 ST. LOUIS PARK ECONOMIC DEVELOPMENT AUTHORITY AND THE CITY OF ST. LOUIS PARK HENNEPIN COUNTY, MINNESOTA FOR THE MODIFICATION TO THE REDEVELOPMENT PLAN FOR REDEVELOPMENT PROJECT NO. 1 AND THE ESTABLISHMENT OF THE ELIOT PARK TAX INCREMENT FINANCING DISTRICT (a redevelopment district) April 25, 2013 Date of publication of hearing notice and map (at least 10 days but not more than 30 days prior to hearing). [Ehlers will submit notice & map to the St. Louis Park Sun Sailor on or before April 18, 2013 at sunlegals@ecm-inc.com] May 6, 2013 EDA adopts a resolution approving the Plans. May 6, 2013 City Council holds public hearing at 7:30 P.M. on a Modification to the Redevelopment Plan for Redevelopment Project No. 1, the establishment of the Eliot Park Tax Increment Financing District and passes resolution approving the Plans. [Ehlers will email Council packet information to the City on or before April 30, 2013] May 7, 2013 City can issue building permits. ______, 2013 Ehlers requests certification of the TIF District from the state and county. An action under subdivision 1, paragraph (a), contesting the validity of a determination by an authority under section 469.175, subdivision 3, must be commenced within the later of: (1) 180 days after the municipality’s approval under section 469.175, subdivision 3; or (2) 90 days after the request for certification of the district is filed with the county auditor under section 469.177, subdivision1. Meeting: City Council Meeting Date: March 18, 2013 Consent Agenda Item: 4e EXECUTIVE SUMMARY TITLE: Acceptance of Donation to Fire Department RECOMMENDED ACTION: Motion to Adopt Resolution accepting a $500 donation from Residential Mortgage Group. POLICY CONSIDERATION: Does the City Council wish to accept this donation for use by the Fire Department? SUMMARY: State statute requires City Council’s acceptance of donations. This requirement is necessary in order to make sure the City Council has knowledge of any restrictions placed on the use of each donation prior to it being expended. Residential Mortgage Group is graciously donating to the Fire Department an amount of $500.00 as part of their “Refer a friend. Build your community”™ program. Every loan that Residential Mortgage Group closes results in $100 being donated to one of several options locally that is chosen by the mortgagee. The St. Louis Park Fire Department regularly receives these donations. FINANCIAL OR BUDGET CONSIDERATION: This donation will assist us in restoring and maintaining the antique fire engine. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Resolution Prepared by: Luke Stemmer , Fire Chief Approved by: Tom Harmening, City Manager City Council Meeting of March 18, 2013 (Item No. 4e) Page 2 Title: Acceptance of Donation to Fire Department RESOLUTION NO. 13-_____ RESOLUTION APPROVING ACCEPTANCE OF DONATION FROM RESIDENTIAL MORTGAGE GROUP IN THE AMOUNT OF $500 FOR USE BY THE FIRE DEPARTMENT FOR RESTORATION OF THE 1928 AMERICAN LAFRANCE FIRE TRUCK WHEREAS, The City of St. Louis Park is required by State statute to authorize acceptance of any donations; and WHEREAS, the City Council must also ratify any restrictions placed on the donation by the donor; and WHEREAS, the donation of $500 from Residential Mortgage Group’s “Refer a friend. Build your community™” program will be directed toward the restoration of the Fire Department’s 1928 American LaFrance Fire Truck; NOW THEREFORE BE IT RESOLVED, by the City Council of the City of St. Louis Park that the donation is hereby accepted with thanks and appreciation. Reviewed for Administration Adopted by the City Council March 18, 2013 City Manager Mayor Attest: City Clerk Meeting: City Council Meeting Date: March 18, 2013 Consent Agenda Item: 4f EXECUTIVE SUMMARY TITLE: Retirement Recognition Resolution for Public Service Worker Jeffrey Musgjerd RECOMMENDED ACTION: Motion to Adopt Resolution to recognize Jeffrey Musgjerd for his 31 years of service to the City of St. Louis Park. POLICY CONSIDERATION: None at this time. SUMMARY: City policy states that employees who retire or resign in good standing with over 20 years of service will be presented with a resolution from the Mayor, City Manager, and City Council. This consent item will officially adopt the resolution that honors Jeff Musgjerd for his years of service. Mr. Musgjerd has declined to attend the Council meeting for a presentation so this consent item will put his resolution into public record and he will be provided with an official copy for his records. FINANCIAL OR BUDGET CONSIDERATION: Not applicable. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Resolution Prepared by: Ali Fosse, HR Coordinator Reviewed by: Nancy Deno, Deputy City Manager/HR Director Approved by: Tom Harmening, City Manager City Council Meeting of March 18, 2013 (Item No. 4f) Page 2 Title: Retirement Recognition Resolution for Public Service Worker Jeffrey Musgjerd RESOLUTION NO. 13-___ RESOLUTION OF THE CITY COUNCIL OF ST. LOUIS PARK, MINNESOTA, RECOGNIZING THE CONTRIBUTIONS OF AND EXPRESSING APPRECIATION TO PARKS PUBLIC SERVICE WORKER JEFFREY MUSGJERD WHEREAS, Jeff began his employment with the City of St. Louis Park over 31 years ago on December 15, 1981; and WHEREAS, Jeff (AKA “the quiet man”) did his work with little fanfare; and WHEREAS, Jeff helped maintain all of our sports fields in the summer and worked on rinks in the winter; and WHEREAS, Jeff did what was asked of him and would help out others in any situation; and WHEREAS, Jeff will spend warm summer days fishing and enjoying the outdoors; and WHEREAS, Jeff will enjoy his retirement to the fullest; NOW THEREFORE BE IT RESOLVED that the City Council of the City of St. Louis Park, Minnesota, by this resolution and public record, would like to thank Parks Public Service Worker Jeffrey Musgjerd for his great contributions and 31 years of dedicated service to the City of St. Louis Park and wish him the best in his retirement. Reviewed for Administration: Adopted by the City Council March 18, 2013 City Manager Mayor Attest: City Clerk Meeting: City Council Meeting Date: March 18, 2013 Consent Agenda Item: 4g EXECUTIVE SUMMARY TITLE: Final Payment Resolution - Contract 48-11 - Crossroad Construction Inc. - Project Nos. 2008-3001 & 2008-3002 RECOMMENDED ACTION: Motion to Adopt Resolution authorizing final payment in the amount of $23,379.56 and accepting work for Fire Stations No. 1 and No. 2 Work Scope 07 (Carpentry) for Project Nos. 2008-3001 and 2008-3002, City Contract No. 48-11. POLICY CONSIDERATION: None. SUMMARY: Bids were received on March 31, 2011 for Two New Fire Stations – Project Nos. 2008-3001 and 2008-3002. The projects included construction of Fire Station No. 1 at 3750 Wooddale Avenue and Fire Station No. 2 at 2262 Louisiana Avenue. The City used an agency construction manager (CM) delivery method for both fire stations, rather than a general contractor (GM). With this approach, the City is the owner and general contractor for the project. The construction manager acts as the city’s advisor and representative throughout planning, design and construction of the stations. There are 31 different contracts related to the construction of the two stations. City Council awarded the contract for Work Scope 07 (Carpentry) for Fire Stations No. 1 and No. 2 to Crossroad Construction Inc. on April 11, 2011, in the amount of $434,370.00. The contractor completed this work within the contract time allowed at a final contract cost of $467,591.10. The $33,221.10 difference was primarily due to owner directed changes at both stations, such as providing materials for the twelve beds/storage units in both stations, installing additional cabinetry in training and conference rooms, and other added finishes. FINANCIAL OR BUDGET CONSIDERATION: The Fire Stations Project was programmed in the Capital Improvement Program for construction in 2011/12 at a total projected cost of $15,500,000. The final project costs are expected to be approximately $15,100,000. $12.5 million of this project cost will be paid from bond proceeds issued in December 2010. The remaining portion will be paid from the Fire portion of the Police and Fire Pension Fund. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Resolution Prepared by: Sean Walther, Senior Planner Reviewed by: Luke Stemmer, Fire Chief Approved by: Tom Harmening, City Manager City Council Meeting of March 18, 2013 (Item No. 4g) Page 2 Title: Final Payment Resolution - Contract 48-11 - Crossroad Construction - Projs 2008-3001 & 2008-3002 RESOLUTION NO. 13 -____ RESOLUTION AUTHORIZING FINAL PAYMENT IN THE AMOUNT OF $23,379.56 AND ACCEPTING THE WORK FOR THE CARPENTRY FOR FIRE STATIONS NO. 1 AND NO. 2 WITH CROSSROAD CONSTRUCTION INC. CITY PROJECT NO. 2008-3001 & 2008-3002 CONTRACT NO. 48-11 NOW THEREFORE BE IT RESOLVED, by the City Council of the City of St. Louis Park, Minnesota, as follows: 1. Pursuant to a written contract with the City dated April 12, 2011, Crossroad Construction, Inc. satisfactorily completed Work Scope 07 (Carpentry) for Fire Stations No. 1 and No. 2, as per Contract No. 48-11. 2. The Construction Manager Kraus-Anderson Construction Company recommends final acceptance of the work. 3. The work completed under this contract is accepted and approved. The City Manager is directed to make final payment on the contract, taking the contractor's receipt in full. Original Contract Price $434,370.00 Change Order #1 $23,893.60 Change Order #2 $9,327.50 Final Contract Amount $467,591.10 Previous Payments ($444,211.14) Balance Due $23,379.96 Reviewed for Administration: Adopted by the City Council March 18, 2013 City Manager Mayor Attest: City Clerk Meeting: City Council Meeting Date: March 18, 2013 Consent Agenda Item: 4h EXECUTIVE SUMMARY TITLE: Final Payment Resolution - Contract 50-11 General Sprinkler - Project No. 2008-3001 RECOMMENDED ACTION: Motion to Adopt Resolution authorizing final payment in the amount of $2,842.90 and accepting work for Fire Stations No. 1 and No. 2 Work Scope 22 (Fire Suppression) for Project Nos. 2008-3001 and 2008-3002, City Contract No. 63-11. POLICY CONSIDERATION: None. SUMMARY: Bids were received on March 31, 2011 for Two New Fire Stations – Project Nos. 2008-3001 and 2008-3002. The projects included construction of Fire Station No. 1 at 3750 Wooddale Avenue and Fire Station No. 2 at 2262 Louisiana Avenue. The City used an agency construction manager (CM) delivery method for both fire stations, rather than a general contractor (GM). With this approach, the City is the owner and general contractor for the project. The construction manager acts as the city’s advisor and representative throughout planning, design and construction of the stations. There are 31 different contracts related to the construction of the two stations. City Council awarded the contract for Work Scope 22 (Fire Suppression) for Fire Stations No. 1 on April 11, 2011, in the amount of $42,600.00. The contractor completed this work within the contract time allowed at a final contract cost of $56,858.00. The $14,258.00 difference was primarily due to conflicts resulting from city storage room and ceiling height changes. FINANCIAL OR BUDGET CONSIDERATION: The Fire Stations Project was programmed in the Capital Improvement Program for construction in 2011/12 at a total projected cost of $15,500,000. The final project costs are expected to be approximately $15,100,000. $12.5 million of this project cost will be paid from bond proceeds issued in December 2010. The remaining portion will be paid from the Fire portion of the Police and Fire Pension Fund. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Resolution Prepared by: Sean Walther, Senior Planner Reviewed by: Luke Stemmer, Fire Chief Approved by: Tom Harmening, City Manager City Council Meeting of March 18, 2013 (Item No. 4h) Page 2 Title: Final Payment Resolution - Contract 50-11 – General Sprinkler Corporation - Project No. 2008-3001 RESOLUTION NO. 13-____ RESOLUTION AUTHORIZING FINAL PAYMENT IN THE AMOUNT OF $2,842.90 AND ACCEPTING THE WORK FOR THE FIRE SUPPRESSION FOR FIRE STATION NO. 1 WITH GENERAL SPRINKLER CORPORATION CITY PROJECT NO. 2008-3001 CONTRACT NO. 50-11 NOW THEREFORE BE IT RESOLVED, by the City Council of the City of St. Louis Park, Minnesota, as follows: 1. Pursuant to a written contract with the City dated April 12, 2011, General Sprinkler Corporation satisfactorily completed Work Scope 22 (Fire Suppression) for Fire Stations No. 1, as per Contract No. 50-11. 2. The Construction Manager Kraus-Anderson Construction Company recommends final acceptance of the work. 3. The work completed under this contract is accepted and approved. The City Manager is directed to make final payment on the contract, taking the contractor's receipt in full. Original Contract Price $42,600.00 Change Order #1 $5,840.00 Change Order #2 $8,418.00 Final Contract Amount $56,858.00 Previous Payments ($54,015.10) Balance Due $2,842.90 Reviewed for Administration: Adopted by the City Council March 18, 2013 City Manager Mayor Attest: City Clerk Meeting: City Council Meeting Date: March 18, 2013 Consent Agenda Item: 4i EXECUTIVE SUMMARY TITLE: Final Payment Resolution - Contract 63-11 – Thurnbeck Steel Fabrication, Inc. - Project Nos. 2008-3001 & 2008-3002 RECOMMENDED ACTION: Motion to Adopt Resolution authorizing final payment in the amount of $63,091.13 and accepting work for Fire Stations No. 1 and No. 2 Work Scope 07 (Carpentry) for Project Nos. 2008-3001 and 2008-3002, City Contract No. 63-11. POLICY CONSIDERATION: None. SUMMARY: Bids were received on March 31, 2011 for Two New Fire Stations – Project Nos. 2008-3001 and 2008-3002. The projects included construction of Fire Station No. 1 at 3750 Wooddale Avenue and Fire Station No. 2 at 2262 Louisiana Avenue. The City used an agency construction manager (CM) delivery method for both fire stations, rather than a general contractor (GM). With this approach, the City is the owner and general contractor for the project. The construction manager acts as the city’s advisor and representative throughout planning, design and construction of the stations. There are 31 different contracts related to the construction of the two stations. City Council awarded the contract for Work Scope 05 (Structural Steel and Metal Fabrications) for Fire Stations No. 1 and No. 2 to Thurnbeck Steel Fabrication, Inc. on April 11, 2011, in the amount of $593,000.00. The contractor completed this work within the contract time allowed at a final contract cost of $626,441.13. The $33,441.13 difference was primarily due to additions and changes required by the structural engineer. It also included changes requested by the owner, such as adding fiber mesh to precast topping to reduce the potential for cracking in the concrete. FINANCIAL OR BUDGET CONSIDERATION: The Fire Stations Project was programmed in the Capital Improvement Program for construction in 2011/12 at a total projected cost of $15,500,000. The final project costs are expected to be approximately $15,100,000. $12.5 million of this project cost will be paid from bond proceeds issued in December 2010. The remaining portion will be paid from the Fire portion of the Police and Fire Pension Fund. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Resolution Prepared by: Sean Walther, Senior Planner Reviewed by: Luke Stemmer, Fire Chief Approved by: Tom Harmening, City Manager City Council Meeting of March 18, 2013 (Item No. 4i) Page 2 Title: Final Payment Resolution - Contract 63-11 – Thurnbeck Steel Fabrication - Projs 2008-3001 & 2008-3002 RESOLUTION NO. 13 -____ RESOLUTION AUTHORIZING FINAL PAYMENT IN THE AMOUNT OF $63,091.13 AND ACCEPTING THE WORK FOR THE STRUCTURAL STEEL AND METAL FABRICATIONS FOR FIRE STATIONS NO. 1 AND NO. 2 WITH THURNBECK STEEL FABRICATION, INC. CITY PROJECT NO. 2008-3001 & 2008-3002 CONTRACT NO. 63-11 NOW THEREFORE BE IT RESOLVED, by the City Council of the City of St. Louis Park, Minnesota, as follows: 1. Pursuant to a written contract with the City dated April 12, 2011, Thurnbeck Steel Fabrication, Inc. satisfactorily completed Work Scope 05 (Structural Steel and Metal Fabrications) for Fire Stations No. 1 and No. 2, as per Contract No. 63-11. 2. The Construction Manager Kraus-Anderson Construction Company recommends final acceptance of the work. 3. The work completed under this contract is accepted and approved. The City Manager is directed to make final payment on the contract, taking the contractor's receipt in full. Original Contract Price $593,000.00 Change Order #1 $33,441.13 Final Contract Amount $626,441.13 Previous Payments ($563,350.00) Balance Due $63,091.13 Reviewed for Administration: Adopted by the City Council March 18, 2013 City Manager Mayor Attest: City Clerk Meeting: City Council Meeting Date: March 18, 2013 Minutes: 4j OFFICIAL MINUTES ST. LOUIS PARK TELECOMMUNICATIONS COMMISSION MEETING OF December 12, 2012 ST. LOUIS PARK COUNCIL CHAMBERS MEMBERS PRESENT: Rick Dworsky, Dale Hartman, Cindy Hoffman, Toby Keeler, Rolf Peterson and Bill Theobald MEMBERS ABSENT: Bruce Browning STAFF PRESENT: Reg Dunlap, Civic TV Coordinator; John McHugh, Community TV Coordinator OTHERS PRESENT: Corey Limberg, Senior Director of Customer Care, Comcast; Martin Ludden, Government Affairs Manager, Comcast; Julie Pozel, Comcast 1. Call to Order Chair Peterson called the meeting to order at 7:01 PM. 2. Roll Call Present at roll call were Commissioners Dworsky, Hartman, Hoffman, Keeler, Peterson and Theobald. 3. Approval of Minutes for October 10, 2012 It was moved by Commissioner Theobald, seconded by Commissioner Dworsky, to approve the minutes of October 10, 2012, without changes. The motion passed 6-0. 4. Adoption of Agenda It was moved by Commissioner Dworsky, seconded by Commissioner Keeler, to approve the agenda. The motion passed 6-0. 5. Public Comment - None 6. Action Items A. Comcast presentation on new rates and changes in the channel line up Mr. Ludden presented the Comcast changes. They are completing the transition to transmitting all-digital signals, which will allow them to reclaim bandwidth and provide bigger, better, faster services. There won’t be much change in the customer experience, except the customer who gets the most Basic cable from a wall outlet without any Comcast equipment is going to need to add a digital adapter (DTA) to their TV. All- digital means a clearer picture and more HD and on-demand TV channels. The customer will get three digital adapters at no charge, and additional Basic DTA’s will be 50 cents each, and the step-up DTA’s will be $1.99 each. Customers will be notified in a variety City Council Meeting of March 18, 2013 (Item No. 4j) Page 2 Title: Telecommunications Advisory Committee Meeting Minutes of December 12, 2012 of ways about the changes (letters, post cards, channel crawls and recorded phone messages) until the cutover in mid-March. Comcast intends to get as many customers as possible transitioned to new equipment before making the cutover, to minimize interruptions in service and calls to the City and Comcast. The cable stores are equipped to provide the equipment or by a phone call, or by a web site. Chair Peterson said he tried logging in to the web site on three different days and there was some kind of problem so he’ll have to call the phone number. He can view his account or pay the bill but couldn’t access the “digital now” part of the site about the DTA transition. Mr. Ludden said that government accounts will be contacted about how to make the transition, and addressed other questions provided by Mr. Dunlap. For example, a City building cannot mix levels of service in the same building; whatever the highest level of service is, will be provided at each outlet. There will be multiple City billing accounts, one for each building, but all bills can be sent to one contact person. As they move forward, customers will be able to access more content on the Basic DTA. Regarding rate changes, the list provided is of all services with changed pricing, but a complete price list isn’t available yet and will be provided later. The convenience fee has been dropped if you use a kiosk at a service center or pay in person at the counter. But if the customer calls over the phone and talks to customer service or uses the phone tree to make a payment, there is a fee of $5.99. Chair Peterson said he is on Basic cable, which is now called B1, and he gets like 17 channels, and he didn’t see that on the price list. Does that mean the price is not going up? Mr. Ludden said yes. Mr. McHugh asked about the two different DTA prices mentioned, a Basic one for 50 cents and if the $1.99 DTA provided Video on Demand. Mr. Ludden replied that B1 service DTA’s, the most Basic service, is 50 cents per month, and the B2 DTA’s that will eventually have other services will cost $1.99 per month. Commissioner Hoffman asked if people were able to get Video On Demand and more choices on the free option DTA’s? Mr. Ludden said not on the B1 DTA’s. Ms. Pozel said that the B1 DTA’s provide a clearer picture, but none of the DTA’s can provide Video On Demand, that customers need to upgrade to a digital home communications terminal (DHCT) to receive VOD and the program guide. There is a difference in what the two levels of equipment can do, which is tied to the customer’s level of service. B. Comcast customer service update Mr. Limberg reported that Comcast is creating “Centers of Excellence” which allow customer service employees to be grouped into specialty areas after in-depth training. In September Comcast announced moving their customer care calls and the loyalty or retention Center of Excellence for the entire Western Division to Minnetonka, where they have created 250 jobs in the last twelve months. The billing Center of Excellence is in St. Paul, handles all traffic for the Western Division and will grow by 150 people in the City Council Meeting of March 18, 2013 (Item No. 4j) Page 3 Title: Telecommunications Advisory Committee Meeting Minutes of December 12, 2012 next twelve months. Third-party contractors augment Comcast staff while they are hiring and training, and have access to the same tools, knowledge bases, prices and training that internal agents have. If there are pricing or product changes, they know about it instantly, and are tied into the same network Comcast local agents use. Outside agents are available 24/7, although it does depend on the transaction. Comcast has a very stringent policy on phishing and takes it very seriously to protect customers’ personally identifiable information. Chair Peterson said he’d received an email from Comcast that his credit card was expiring, and he needed to update it. So he clicked a link to fill out a form, and saw that his Social Security Number was required, so he closed the whole thing down. He noticed the URL was HTTP, with no S for “Secure,” so it was a phishing attempt to steal his credit card number and SSN. He checked the web site later and it looked exactly like the Comcast web site. So he changed his password from an 8 digit one to a 14 digit one. Mr. Hartman described a charge on his Comcast bill for a pay per view wrestling event for $40 on a day when they weren’t home. Mr. Limberg said they’d look into it, and also said many customers like the self-service tools available on Comcast.com. Mr. Dunlap asked about the incoming call volumes? Mr. Limberg replied they measure everything including: highest level, total volume, contact rate, number of subscriber calls in a 30-day period. Also, a key area is how many customers are taken care of the first time. They handle two million calls in the Metro area annually, and look closely at customer surveys, how they rate and measure all components of the interaction. Mr. Dunlap asked if the third party call centers were also measured and evaluated with the customer surveys? Mr. Limberg said yes, that it didn’t matter if the call was taken in Lynchburg, Virginia or Seattle, Washington, it was the same level of evaluation. C. Consider franchise fee audit notice, going back 3 years from the date of the notice Commissioner Dworsky noted in prior years they had partnered with other communities and asked if they could do that again? Mr. Dunlap replied yes, he could see where others stood and bring back to the next meeting. Commissioners agreed that staff should consult other communities and bring back their findings at the February meeting. Commissioner Theobald asked whether we’d consider an audit, or review? Mr. Dunlap replied that the terms were sort of interchangeable, but that it was more accurate to call it a review. Chair Peterson asked about the jurisdiction coding component of the audit, and Mr. Dunlap said that wouldn’t need to be done again. D. Draft Annual Report for 2012 Commissioners felt the report was good. City Council Meeting of March 18, 2013 (Item No. 4j) Page 4 Title: Telecommunications Advisory Committee Meeting Minutes of December 12, 2012 E. Set meetings for 2013 2013 meeting dates: February 27, May 22, August 28, October 23, December 7 or 11 (to be determined at the February 27 meeting). F. Draft Work Plan for 2013 Chair Peterson asked about the franchise agreements with Xcel and CenterPoint Energy, scheduled for the February meeting. Mr. Dunlap replied that Commissioner Dworsky requested a report at a NATOA webinar, so he was looking into details. Chair Peterson added audit consideration to the February meeting, streaming video demonstration to the May meeting, the FCC update to August and Park TV programming reports at the February meeting. G. Elect Chair and Vice Chair, effective next meting Commissioner Keeler made a motion to nominate Bill Theobald as Chair and Cindy Hoffman for Vice Chair, Commissioner Dworsky seconded. The motion passed 6-0. 7. Reports A. Complaints Mr. Dunlap compiled a list of complaints by category and billing was had the highest amount of complaints. The totals had dropped since 2008. Complaints for pricing and billing had gone down and rates/pricing and programming complaints had gone up. Commissioner Keeler asked Comcast representatives how St. Louis Park compared to other communities for complaint calls? Mr. Limberg said that St. Louis Park is very similar to what other communities are experiencing. B. Park TV Video On Demand report Mr. Dunlap showed a graphic about Video On Demand requests, hosted exclusively on Vimeo.com for the last two years. In seven of those months, Park TV had over 1,500 hits which means an average of 50 per day, with the weekly news program Park Update one of the most watched programs. He noted that staff is starting to use Youtube.com again because it’s free, and now accepts longer programs. St. Louis Park also puts programming on Comcast Channel 1, local on demand, and is now providing a free HD game of the month. C. School District programming report Mr. Dunlap noted Channel 14 programming included 51 sporting events, 36 performances and 16 meetings. Commissioner Peterson suggested an update on the school studio at the August meeting. 8. Communication from the Chair Commissioner Keeler said that he would be moving from MACTA’s Communication Committee to the Legislative Committee. There are newly elected legislators that may not be familiar with cable franchising, and municipalities need to educate them. City Council Meeting of March 18, 2013 (Item No. 4j) Page 5 Title: Telecommunications Advisory Committee Meeting Minutes of December 12, 2012 9. Communications from City Staff Mr. Dunlap noted he received a letter from Emmett Coleman pertaining to contract renewals for KMSP and FOX expiring at the end of the year, and said that usually these are resolved before the deadline. Mr. Lundeen confirmed. Mr. McHugh said that viewers can search for Park TV 15 on Vimeo.com to find Community TV programming. 10. Adjournment Commissioner Keeler made a motion, Commission Theobald seconded to adjourn at 8:08. The motion passed. Respectfully submitted by: Amy L. Stegora-Peterson Recording Secretary Meeting: City Council Meeting Date: March 18, 2013 Minutes: 4k FIRE CIVIL SERVICE COMMISSION MINUTES January 22, 2013 – 8:30 a.m. FIRE STATION 1 CONFERENCE ROOM 1) The meeting was called to order at 8:32 a.m. by Secretary Lee. 2) In attendance were Commissioners David Lee (Secretary) and Bill MacMillan. Also present were Ali Fosse, Human Resources Coordinator/Staff Liaison; Luke Stemmer, Fire Chief; and Mark Windschitl and Cary Smith, Assistant Chiefs. 3) A motion was made by Commissioner MacMillan, seconded by Secretary Lee, to approve the minutes from the January 8, 2013 meeting. Motion carried unanimously. 4) A motion was made by Commissioner MacMillan, seconded by Secretary Lee, to certify the next name on the Firefighter eligibility register: Matt Evans. Motion carried unanimously. 5) The Commission adjourned at 8:33 a.m. Respectfully submitted, Ali Fosse City Staff Liaison to the Fire Civil Service Commission Meeting: City Council Meeting Date: March 18, 2013 Minutes: 4l FIRE CIVIL SERVICE COMMISSION MINUTES February 4, 2013 – 8:30 a.m. FIRE STATION 1 CONFERENCE ROOM 1) The meeting was called to order at 8:32 a.m. by Commissioner Lee. 2) In attendance were Commissioners David Lee and Bill MacMillan. Also present were Ali Fosse, Human Resources Coordinator/Staff Liaison; Luke Stemmer, Fire Chief; and Rodger Coppa and Cary Smith, Assistant Chiefs. 3) Commissioner Lee was named President of the Commission in accordance with state statute. 4) A motion was made by Commissioner MacMillan, seconded by President Lee, to approve the minutes from the January 22, 2013 meeting. Motion carried unanimously. 5) Chief Stemmer presented his annual report (attached) on activities in the department for 2012. Highlights include moving into new stations, significant staffing/promotional activity, and a move to iPad technology. The Commission gave kudos to Chief Stemmer for his work, especially for the fallen Firefighter memorial wall at Station 1. Chief Stemmer thanked the Commission for their support. 6) In other business, Chief Stemmer notified the commission of several appointments and promotions to the Department (Rodger Coppa to Assistant Chief and Matt Nordby to Lieutenant) which requires additional names to be certified. A motion was made by Commissioner MacMillan, seconded by President Lee, to certify the next name on the Firefighter eligibility register: Alex Swiggum. Motion carried unanimously. 7) A motion was made by Commissioner MacMillan, seconded by President Lee, to certify the next name on the Lieutenant eligibility register: Bob Hampton. Also, John Hale will be stricken from the eligibility register as he has resigned from the Department. Motion carried unanimously. 8) A motion was made by Commissioner MacMillan, seconded by President Lee, to certify the next name on the Assistant Chief eligibility register: Matt Nordby. Motion carried unanimously. 9) A motion was made by President Lee, seconded by Commissioner MacMillan, to appoint Commissioner MacMillan as Secretary of the Commission. Motion carried unanimously. 10) Chief Stemmer informed the Commission that Council was interviewing prospective candidates to fill the final vacancy on the Commission. 11) The Commission adjourned at 9:16 a.m. Respectfully submitted, Ali Fosse City Staff Liaison to the Fire Civil Service Commission Fire Civil Service Commission Report Luke Stemmer: Fire Chief I. Introduction I would like to share with the Commission the following report of the Fire Department’s activities in FY 2012. II. Fire Statistics 2012 2005 2006 2007 2008 2009 2010 2011 2012 Structure Fires 48 83 61 61 96 57 84 76 Other Fires 60 58 71 46 68 37 53 64 Rescue/Emergency Medical 2,741 3,032 2,959 3,200 3140 3206 3078 3117 False Alarms 312 322 314 293 270 325 288 278 Mutual Aid Given 54 61 62 67 64 76 60 70 Mutual Aid Received * 25* 29* 26* 27* 22* 36* 45* 25* HCFIT Response (Aid Given) N/A 4 8 1 9 N/A 3 5 Hazmat Responses 60 74 76 77 77 85 74 88 Other Hazardous Responses 118 80 111 66 57 108 101 57 All Other Responses 579 540 619 654 657 578 597 683 Total 3,970 4,252 4,273 4,464 4,429 4,472 4,335 4,433 * Mutual Aid Received number is not to be included in Total Total calls for 2012 were up slightly due to an increase in the number of emergency medicals. Major fire incidents were down. Medicals still make up 65% to 70% of our calls. III. Major Fires/Incidents in 2012 April 12, 2012 – 3901 Basswood Rd At 0258 hours, Fire and Police units responded to a call of a house fire. Upon arrival we found a porch well involved with fire in the rear of the home. Crews advanced a 2 1/2 line to the rear for fire attack, and knocked the main body of fire down. Lines were then advanced to the front door and members advanced and knocked the fire down at 03:28. Crews worked to overhaul the fire in the porch and kitchen area and ventilated the home. There was heavy smoke and heat damage throughout the home, as all of the doors were left open to each room. Command was transferred to Chief 1 during the operation and Capt. 21 was reassigned. The homeowner stated he woke up to popping and saw the porch on fire. From his description of the fire, crews contained the fire to where he saw it when he woke. Mutual aid was received from Edina, Hopkins, Minnetonka, Golden Valley and HCMC. Damage was estimated at $800,000 St. Louis Park Fire Department February 4, 2013 City Council Meeting of March 18, 2013 (Item No. 4l) Title: Fire Civil Service Commission Minutes of February 4, 2013 Page 2 May 4, 2012 – 3250 Louisiana Ave S At 0040 hours, Fire and Police units responded to a fire alarm call, followed by an alarm in a 72xx occupancy. Crews arrived to find occupants stating water flow in the 3250 building, 3D. The 7200 alarm turned out to be the main office. E2 crew made entry and confirmed water flow and no fire showing. E1 crew shut down the system and a Group 2 callback was started. All occupants of the unit were accounted for, including a child away with a grandmother. The individual that was in the fire room initially became nervous and fled the scene. The unit was vented and building maintenance began water vacuuming in all but the fire room. Salvage in the units below was accomplished. C4 and U2 responded for investigation. A search for the fire room occupant was initiated in the immediate area by the fire department and police began a wider search. Investigation found a candle in a clothing hamper. The individual who was in the unit was eventually located in the area and was finally convinced it was all right to advise C4 regarding the sequence of events. The individual described where he had placed a candle, how he attempted to fight the fire and how surprised he was when the sprinkler head activated. PD was advised the individual was located and a follow-up interview was conducted. All occupants of the fire unit and one unit below had plans arranged to stay elsewhere for the evening. The first floor occupant determined his water issues were minor and he would stay in the unit. The building is equipped with a solenoid switch to shut down domestic water and allow full flow to the fire system. FD advised building maintenance and assisted with re-establishment of domestic water prior to clearing the scene. Damage was estimated at $9,000 May 16, 2012 – 6820 23rd St W At 1516 hours, SLPFD Units responded to a call for a possible house fire with smoke filling the house and the neighbor advising Dispatch that she couldn’t get the homeowner out of the residence. Police and HCMC ambulance advised that there was fire showing and that the homeowner was out of the house. AC 5 arrived to find fire coming out the windows on the A-B corner of the house, the front door standing open with heavy black smoke pushing from the upper half of the door and brown smoke pushing from the roof vent on the peak over the fire area. AC5 took command (IC) of the fire. IC identified a hydrant on the corner of 23 and Hampshire and asked that an engine take that hydrant and establish a supply line for fire attack. E2 arrived and took the address. IC asked that E2 do a quick hit on the fire while the supply was being established. Two 1 3/4" attack lines were laid, one to the exterior and one for the interior/mop-up. As E2 was extending the line for the quick hit, the siding on the B-1exposure started on fire, E2 quickly hit that extension and then worked on the main body of fire. When the supply was established and the bulk of the fire knocked down, E1 went inside to complete fire control. Edina Engine arrived and confirmed that there was no extension into the attic space. Golden Valley Engine went on-deck, as the initial Tactical Reserve and E4 and U1 completed the resource pool for the incident. SLP C3 was made the interior Division, SLP C4 began the investigation, and GV C1 was the accountability/Deck Officer. Edina C2 eventually replaced the Interior Division. With the fire under control and Red Cross on the way, the scene was turned over to C4 and most units cleared. MD Exposure Report: Reported as a house fire. On arrival we found a working fire with flames coming out the windows at the A-B corner of the house. The fire radiated heat to the attached garage wall facing the B side of the fire building melting the siding and trim. The crew used a hose line to knock the exposure fire down and cool down the wall. DEY Mutual aid was received from Golden Valley and Edina and Red Cross was called. Damage was estimated at $100,000 City Council Meeting of March 18, 2013 (Item No. 4l) Title: Fire Civil Service Commission Minutes of February 4, 2013 Page 3 May 31, 2012 – 2624 Inglewood Ave S At 2328 hours, SLPFD was dispatched to a house for the odor of smoke in the basement. E1 and E2 responded and were updated that SLPPD was on-scene and found slight smoke in the house. E1 arrived and found nothing showing and met the homeowner who explained that while in the basement h e noted an odor of smoke. E1 found slight smoke on the main level, basement and second floors. E2 arrived and staged. Upon opening a plumbing hatch it was noted that heavier smoke was coming from the plumbing chase, at the same time, E1 Driver explained that he noticed smoke coming from the roof on the Delta side. E2 came up to the scene and examined the Delta side for any signs of fire. E1 continued to search for a cause in the 2nd floor bathroom. E2 located a very hot area about the mid-point of the Delta side wall. E1 made a small hole in the second floor bathroom and heavy smoke began to emanate from it. A general alarm was requested. E2 laddered the Delta side and began to remove siding to expose any fire. We determined that we had a working fire in the wall space between the first and second floors. Additional units began to arrive. Chief 5 arrived and Command was transferred to him. R1, Chief 1, E4, Edina 82 and Hopkins L9 arrived. E1 and E2 located burning material in the wall space. The area was extinguished and upon further examination we found a melted wire in the wall space. We found that breaker #9 was tripped in the electrical panel, the main was turned off. Crews verified that the fire was contained to the area of origin and wet that area down with water and foam. The home was turned over to the homeowners with a light smell of smoke in the house, an approximate two foot by three foot hole under the second floor bathroom window (that had been sealed with plastic) and an approximate six by six hole in the North exterior wall where siding, sheeting and insulation had been removed. The main breaker had been turned on and breaker #9 was still tripped. Homeowners were advised to contact their insurance company and the City of St. Louis Park Inspections Department and that the smell of smoke would persist for some time. All units cleared. Mutual Aid was received from Edina and Hopkins Damage was estimated at $5,000 June 8, 2012 – 2624 Inglewood Ave S At 0642 hours the fire department responded to a carbon monoxide alarm sounding, alerting the resident. R1 arrived, entered the structure and the four gas detector indicated 25 ppm on the main level and 79 ppm in the basement. Smoke was present downstairs and an odor was present upstairs. Both stations were alerted and a General page was done. Chief 1 arrived to take command. E1 arrived and laid two 1 3/4" attack lines, one to the front access and another to the rear. Smoke was found on the charlie side, between first and second floor, between the siding and stucco. R1 crew opened the exterior wall from the interior and E2 crew removed the siding material from the exterior. Smoldering structure material was extinguished with a portable water extinguisher. Salvage and overhaul was done and an investigation was started by the Fire Marshal. E4, L1, chief 4 and 5 arrived to assist. Damage was estimated at $11,000. October 1, 2012 – 3025 Nevada Ave S At 0749 hours the fire department responded to a call for a house fire. Chief 1 arrived to find a working structure fire. Chief 1 assumed command and reported all occupants were out of the residence. E2 arrived, pulled pre-connect lines to the 2nd floor, made access to the attic area, and knocked the fire down. Additional SLPFD Units arrived to assist with extinguishment, ventilation, salvage/overhaul, and all other fire ground tasks. SLPFD also requested and received mutual aid assistance from Golden Valley and Edina as well. After the fire was out and all other tasks were complete, all companies cleared. The Fire Marshal remained on-scene to complete his initial fire investigation. Mutual aid was received from Damage was estimated at $75,000. City Council Meeting of March 18, 2013 (Item No. 4l) Title: Fire Civil Service Commission Minutes of February 4, 2013 Page 4 December 1, 2012 – 4311 25th St W At 0903 hours SLPFD received a call for a haze in a home and the residents had a fire in the fireplace the previous evening. Upon arrival an investigation in the attic showed smoke pushing from a void next to the fireplace chimney. No significant indication of heat was noted on interior walls; initial attack was made with a pressurized water extinguisher from the attic with a 1 3/4 back-up line in place. The extinguisher attack provided clear signature of issues behind an interior garage wall. Personal items were moved away from this area in the garage and the wall was opened up to find fire in a triangular void space between the wall and the chimney. The visible fire was knocked down and a General alarm called. Mutual aid was not called due to additional staff available as part of the paid-on call stand-by program. The power to the home was shut down at the main circuit breaker and the area was opened up more from both the garage and attic. Positive pressure ventilation was started; pushing smoke from the north side of the home through to the garage. Salvage was accomplished in the living room with furniture moved/covered and the flat screen television moved from the fire wall to under a tarp. Chief 1 arrived and was briefed on the situation; thereafter continuing on as senior advisor and liaison with the homeowner. Chief 4 arrived and took over safety officer position. Debris was moved from the garage and placed on a tarp in the side yard. Ventilation with gasoline powered fan was discontinued and replaced with two electric fans. Evaluation from the attic was made and it was determined to keep power to the garage and the television outlet turned off while the rest of the circuits could be turned on. It was unclear if there had been a chimney fire or if embers had simply migrated through voids in the brick and mortar. Chief 1 coordinated the homeowner’s departure from the scene to take care of an unrelated matter; Chief 1 stood by until the homeowners returned and conducted a final walk thorough. Initial damage estimate includes repair of sheetrock and insulation, but does not include repairs required to chimney for continued use of the fireplace. Damage was estimated at $17,000 III. Fire Prevention Bureau Fire Protection Permits: 2008 2009 2010 2011 2012 Permits Issued 220 177 224 208 392* Permit Valuation $2,445,439 $2,351,624 $1,454,498 $1,395,429 $2,211,436 Permit Fees $52,838 $49,859 $37,936 $34,356 $53,151 *Includes new permanent Recreational Fire Permits Crews continue to do company inspections of all businesses. In 2012 the fire department conducted 663 permit inspections and company inspections/re-inspections. These walk through inspections allow crews to familiarize themselves with the structure while doing code enforcement. We are scheduled to go through every business once every three years. In May the Fire Department started issuing its own Fire Protection Permits, which was previously handled by the Inspections Department. Along with this, the Fire Department now makes a weekly deposit of permit fees. City Council Meeting of March 18, 2013 (Item No. 4l) Title: Fire Civil Service Commission Minutes of February 4, 2013 Page 5 Recreational Fire Permits The Fire Department has heavily marketed the need for recreational fire permits to residents. Starting in May of 2012, the Recreational Fire Permits changed from being annual permits to permanent permits, for as long as the person resides at their residence. On-site inspections are also now required prior to permit issuance. Recreational fires have been becoming increasingly popular, however, many residents do not meet the Minnesota State Fire Code for setbacks and are ineligible for a permit. The City has recently implemented a $50.00 Civil Penalty Fine for people who do not have a permit or are in violation of the permit regulations. Permit holders who violate the regulations will have their permit revoked for one calendar year. Year # Permits Issued # Complaint Calls 2005 270 36 2006 302 26 2007 313 36 2008 470 64 2009 548 63 2010 628 25 2011 698 31 2012 521* 79 * 340 Annual and 181 Permanent The St. Louis Park Fire Department worked 434 hours on Public Education in 2012. The largest event of the year was the Fire Station 1 Open House and Grand Opening. Approximately 2500 people attended this event to see the new station, emergency vehicles, and learn about fire safety. The Fire Department had a strong presence in the community on National night out, visiting over 100 block parties, talking about fire safety and answering any questions residents had. Fire engines went to block parties and neighborhood gatherings throughout the year. As always, the Ladder Truck was a popular participant in the Parktacular parade. Station tours were popular in 2012 as community members, scout troops, preschools classes and seniors came to tour the new stations. Department members made every effort to accommodate the tours requests and provided educational information on every tour. Fire Department staff provided public education to nearly all of the schools in the city, including Torah Academy, Holy Family, Park Spanish Immersion, Aquila, Peter Hobart and Susan Lindgren, and Kindercare. The events included Career Day at the High School, science fairs, and family reading nights. The Department provided basic fire prevention at the preschool and kindergarten level to over 400 children. The Fire Department sent personnel and vehicles to 16 safety events put on by businesses in the city. Byerly’s, The West End, Costco, Old Navy, Jerry’s Hardware, Home Depot, and Sam’s Club all held Safety Days in 2012. Some events had hundreds of people attending. City Council Meeting of March 18, 2013 (Item No. 4l) Title: Fire Civil Service Commission Minutes of February 4, 2013 Page 6 lV. Fire Department Technology/Equipment The fire department is finding new ways to use current technology. Recently the iPad was introduced and put into service. One of the applications installed on the iPad is called “FireHouse inspector.” This program allows our fire crews to complete paperless business inspections. It is consistent by using a check off system, allowing crews to schedule follow up inspections and allows the business owner to sign and have the documentation sent electronically to them. After the inspections are complete, the program updates the software located on the desktop computers back at the fire stations. Another useful application created with the help of our GIS Technician is using “ArcGIS” to preplan all commercial structures with- in our city. This eliminates paper and is a quick and accurate resource that is useful for emergency incidents. The use of the applications will streamline day to day activities and provide useful information for all fire department personnel now and into the future. We also have new technology located in our training/EOC room, which includes the use of a “Smart Board.” It allows the instructor to interact with electronic programs like PowerPoint or web based programs. Also in the training/EOC room is a camera which uses a web based service it allows audio and video communication with other groups located in any geographic area. All of this technology enhances our teaching skills and makes it a more interesting place to learn. V. Fire Department Training In 2012, The Fire Department finished up Blue Card simulation training by using the command training center in a box from the Great Lakes Division of the IAFC. This allowed everyone to be Blue Card Certified. In June we had Fire Ground Operations with our Southwest Joint Operations mutual aid partners at the City of Edina. In July we had an acquired structure at 9209 Cedar Lake Rd that we did training at. In November we had a fire control, search and rescue on the 8th Floor of Methodist Hospital with the Southwest Joint Operations mutual aid partners. We are starting to utilize the training components we added into our hose tower at the new Fire Station 1 and other city departments have used this tower for training. The Station 1 Fitness Center is available to all city employees and City Council VI. Mutual Aid We are doing automatic mutual aid/auto aid with five cities: Edina, Hopkins, Golden Valley, Plymouth and Minnetonka. This program continues to be successful by front loading our fires personnel and equipment. To quote a famous firefighter we “Go ugly early.” 2005 2006 2007 2008 2009 2010 2011 2012 Mutual Aid Given 54 61 62 67 64 76 60 70 Mutual Aid Received 25* 29* 26* 22* 22* 36* 45* 25* *Each mutual aid received number denotes a minimum of two cities helping St. Louis Park. City Council Meeting of March 18, 2013 (Item No. 4l) Title: Fire Civil Service Commission Minutes of February 4, 2013 Page 7 VII. Staffing In 2012 Lt. Peter Ludwig resigned after nearly 20 years of service. As the Fire Department Civil Service Commission already had a certified Lieutenant’s list in place, Firefighter Rodger Coppa was promoted to Lieutenant. Jens Andersen was hired from the certified Firefighter list to fill Lt. Coppa’s vacancy on shift. Assistant Chief Mike Dobesh resigned after 16 years of service to go to work for the City of Richfield. City Manager Tom Harmening approved the hiring of a firefighter to fill the vacancy in the department and James Chandler was hired from the certified Firefighter list. A new Assistant Chief process was certified by the Civil Service Commission and interviews have been conducted and a ranking list was certified. In 2012, Paid-On-Call numbers started out at 25, which was at our budgeted strength. Three Paid on Call Firefighters (Joe Rud, Mike Rumpza and Tim Smith) resigned in 2012, which puts us at 22 and is three (3) below our budgeted strength. The Paid on Call list (not certified by Civil Service) expires in July, 2013. In 2011, the Firefighter and Captain’s list processes were conducted and certified by the Fire Civil Service Commission. These lists expire on June 8, 2013. VIII. Programs The File of Life program which was launched in June, 2007 is still a very popular program. We will continue to market this program through the city website, Park Perspectives, neighborhood groups and various other groups and organizations, fire events and apartment/condo communities. There is no fee for residents to obtain these kits. This program was established to help Police and First Responders to provide service when a person may not be able to communicate effectively due to a medical reason or personal injury. The kit includes a magnetized refrigerator folder and an information card to indicate health problems, medications, allergies, emergency contacts, etc Our Child Car Seat Safety Program continues to be in high demand by both residents and non-residents. We conduct inspections once per week for two to three hours. We still require pre-payment of car seat appointments via credit card and this has virtually eliminated “no shows” for appointments, which was a big problem previously (approximately 40% did not show up for their appointment). The fees are $25.00 for the first car seat or base and $10.00 for each subsequent car seat or base. We currently have three certified car seat technicians. Car Seat Inspections Year 2007 2008 2009 2010 2011 2012 Seat Inspections 106 100 250 205 225 98 Fees $2,275 $2,340 $5,064 $4,250 $4,390 $2,070 Although not a program the Fire Department continues to provide training for city employees in CPR, First Aid, and Right to Know. IX. Stations We moved into the new stations in April and May of 2012. Much of the rest of the year was spent addressing the punch list items and many lighting issues. The crews moved into Station 2 in April and the Grand Opening of Station 2 occurred on May 12th. Fire Administration and crews moved into Station 1 on May 14th and the Grand Opening/Open House for Station 1 took place on June 12th. At the Station 1 event we had a ceremony and unveiled a memorial wall for the three fallen firefighters. This event drew approximately 2,500 people. The 1928 American LaFrance fire truck had engine work done to make it drivable again, thanks to contributions from the American Legion and several other organizations and individuals and to Captain Mark Nelson for his personal time to oversee this project. It is now the show piece in the Station 1 lobby. City Council Meeting of March 18, 2013 (Item No. 4l) Title: Fire Civil Service Commission Minutes of February 4, 2013 Page 8 Meeting: City Council Meeting Date: March 11, 2013 Minutes:4m OFFICIAL MINUTES PLANNING COMMISSION ST. LOUIS PARK, MINNESOTA FEBRUARY 20, 2013 – 6:00 p.m. COUNCIL CHAMBERS MEMBERS PRESENT: Lynne Carper, Dennis Morris, Richard Person, Carl Robertson MEMBERS ABSENT: Claudia Johnston-Madison, Robert Kramer, Larry Shapiro STAFF PRESENT: Meg McMonigal, Gary Morrison, Sean Walther, Nancy Sells 1. Call to Order – Roll Call 2. Approval of Minutes of February 6, 2013 Commissioner Morris moved approval of the minutes of February 6, 2013. Commissioner Person seconded the motion, and the motion passed on a vote of 4-0. 3. Public Hearings A. Eliot Park Apartments Location: 6720 and 6800 Cedar Lake Rd. Applicant: Hunt Associates Case No: 13-02-Z, 13-03-S, 13-04-PUD, 13-06-CUP, 13-13-VAR Sean Walther, Senior Planner, presented the staff report. He explained that the applicant submitted plans for the preliminary plat in January that indicated about a 3.6 acre lot on the former Eliot School building site also subdividing and providing three single family sites on the north of the property, and the remnant small parcel left unbuildable on the east side of Hampshire and proposed to be an outlot. He spoke about four variances that are being requested related to the single family lots. Mr. Walther reviewed the PUD modifications. He discussed the density proposed. Density allowed in the R-4 District is 30 units per acre. An increase is permitted with a PUD, which was discussed in detail during the Comprehensive Plan amendment process. He discussed a condition of approval regarding meeting the minimum of class I requirement on each building elevation. Mr. Walther stated that a neighborhood meeting was held on February 6th. He said there were some suggestions from the neighborhood at that meeting that the applicant intends to incorporate. Mr. Walther added that the Commission has been provided with an alternate site plan. He noted that those adjustments have not been carried through all the building plans yet and would need to be resubmitted and reviewed by staff before it went to the City Council. Mr. Walther said none of the adjustments were significant in changing any PUD modifications or findings of the staff. In reviewing the recommended actions, Mr. Walther stated that staff recommends approval of the final PUD be held off until all drawings can be updated and provided to the Planning Commission. City Council Meeting of March 11, 2013 (Item No. 4m) Page 2 Title: Planning Commission Meeting Minutes of February 20, 2013 Commissioner Morris asked for clarification about what is being recommended and the alternate site plan dated February 14, 2013. Mr. Walther responded that all the staff findings, statistics and review are based on the January 21st plan. It is hoped that the Commission could give direction and assent to the alternate proposal that is still being developed. He discussed the concern raised by the neighborhood which is reflected in the new direction; the play area proximity to the pond and traffic on Cedar Lake Rd. The neighborhood requested that the developer consider moving the play area to the north side of the site, as reflected in the alternate site plan. He explained that one of the consequences of that is that it encroaches into one of the proposed lots. Commissioner Morris asked why a variance would then be required. Mr. Walther said if this plan came forward a variance would not be required. He said it’s possible the alternate plan would become the final plan which could be brought to the City Council with those adjustments. Chair Robertson asked Mr. Walther to review the proposed density. Mr. Walther said medium residential cut off is 30 units/acre. High density allows up to 75 units/acre. The proposal was slightly over 30 units per acre. If the alternative proposal went forward that would reduce the density somewhat. Meg McMonigal, Planning and Zoning Supervisor, noted that the proposal was for a few units over medium density which required the high density designation in the Comprehensive Plan. The matching zoning district allows 30 units/acre plus through a PUD 10% more is allowed. The R-4 zoning with a PUD puts the proposal just outside the medium density in the Comp Plan. Through the approval of a PUD the number of units would be limited to this proposal. It is still much closer to a medium density layout. Pete Keely, Collage Architects, spoke about the alternate site plan, elevation plans, and building materials. Chair Robertson opened the public hearing. He acknowledged written comments from two residents. Judy Dvorak submitted an email asking the Commission to listen to the Eliot neighborhood. Mark Lindstrom, 6629 Cedar Lake Road, suggested a basketball court in the green space; rerouting traffic other than on Cedar Lake Road; and consideration of plans for the vacant church across the street. As no one was present wishing to speak, the Chair closed the public hearing. Commissioner Morris said he doesn’t support the full recommended action and proposed separating the staff recommendations. He said he doesn’t believe there is a need for a variance. He added that he doesn’t accept the preliminary plat as presented as it still shows Lots 3 and 4. Chair Robertson said he was still bothered by the overall density and the initial guidelines from the neighborhood. The process was good and everyone came together and talked about medium density. He said he understands that the density is just over the low end of the high density designation. City Council Meeting of March 11, 2013 (Item No. 4m) Page 3 Title: Planning Commission Meeting Minutes of February 20, 2013 Commissioner Morris said it is going to be 138 units, whether it is called medium or high density. Commissioner Morris said philosophically he’s opposed to the Planning Commission taking issues that are not fully developed and using verbal explanations as to how things will turn out rather than seeing plan sheets and seeing statistics based on those plan sheets. He said he understood that staff, the developer, and the Commission want to move the development along. He stated he understands that in moving the playground, a single family home would be eliminated from the original plan. Chair Robertson said he sees the proposed single family homes more as a buffer between the development and the existing single family homes. He stated he thinks the Commission should take action to move the development along, whether that action is in favor or opposed. Commissioner Person stated he did not want to approve the preliminary plat because of the additional information provided at the meeting. Commissioner Carper said he agreed. Commissioner Morris made a motion recommending approval of rezoning a portion, including the lot in question, of 6800 Cedar Lake Road from R-2 Single Family Residence to R-4 Multiple Family Residence. Commissioner Carper seconded the motion, and the motion passed on a vote of 4-0. Commissioner Morris made a motion recommending approval of the Preliminary Planned Unit Development (PUD) for 6800 Cedar Lake Road to allow modifications to the front and side yards, floor area ratio, height, and density. Commissioner Person seconded the motion, and the motion passed on a vote of 4-0. Commissioner Morris made a motion recommending approval of a Conditional Use Permit for 6800 Cedar Lake Road to allow multiple family dwellings and more than one principal building on a lot. Commissioner Carper seconded the motion, and the motion passed on a vote of 4-0. Commissioner Morris made a motion recommending denial of variances from the lot width and lot area requirements for two proposed single family lots (Lots 3 and 4). Commissioner Person seconded the motion, and the motion for denial passed 4-0. Commissioner Morris said he found the preliminary plat is not ready for submittal and he made a motion recommending denial of the Preliminary Plat to subdivide the property. Commissioner Carper seconded the motion, and the motion for denial passed 4-0. B. Zoning Map Amendment Location: 3700 State Highway 100 Applicant: City of St. Louis Park Case No.: 13-10-Z Meg McMonigal, Planning and Zoning Administrator, presented the staff report. She explained the action is requested for consistency with the City’s Comprehensive Plan designation of the property to Office. She said there are no changes to the property, just the recommendation that it be rezoned from C-2 General Commercial to O Office. City Council Meeting of March 11, 2013 (Item No. 4m) Page 4 Title: Planning Commission Meeting Minutes of February 20, 2013 Commissioner Morris asked where the project owner stands on the proposed change. Ms. McMonigal responded that staff has tried to contact the property owner in California several times through telephone and mail. Commissioner Carper asked if this designation changes allowable height. Ms. McMonigal said taller structures are permitted in the Office district. She added that current uses on the site can continue indefinitely. The Chair opened the public hearing. As no one was present wishing to speak, the Chair closed the public hearing. Commissioner Person made a motion recommending approval of the rezoning from C-2 General Commercial to O, Office for property at 3700 State Highway 100 consistent with the Comprehensive Plan. Commissioner Morris seconded the motion, and the motion passed on a vote of 4-0. C. Zoning Text Amendments for Educational Facilities, Signage in POS District Applicant: Yeshiva of Mpls., City of St. Louis Park Case No.: 13-07-ZA Gary Morrison, Assistant Zoning Administrator, presented the staff report. The first request is for an amendment to allow housing at Educational Facilities in the R-3 Two- Family Residential Zoning District with conditions. The second request is to create a second signage criteria for properties over 30 acres in the Park and Open Space Zoning District. Chair Robertson opened the public hearing. As no one was present wishing to speak, the Chair closed the public hearing. Commission Carper made a motion recommending approval of the amendment to the Zoning Ordinance pertaining to Educational (Academic) Facilities and Signage. Commissioner Morris seconded the motion, and the motion passed on a vote of 4-0. 4. Other Business 5. Communications 6. Adjournment The meeting was adjourned at 7:14 p.m. Respectfully submitted, Nancy Sells Administrative Secretary Meeting: City Council Meeting Date: March 18, 2013 Consent Agenda Item: 4n EXECUTIVE SUMMARY TITLE: Vendor Claims RECOMMENDED ACTION: Motion to accept for filing Vendor Claims for the period February 23, 2013 through March 8, 2013. POLICY CONSIDERATION: Not applicable. SUMMARY: The Finance Department prepares this report on a monthly basis for Council’s review. FINANCIAL OR BUDGET CONSIDERATION: Not applicable. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Vendor Claims Prepared by: Connie Neubeck, Account Clerk 3/13/2013CITY OF ST LOUIS PARK 8:25:13R55CKSUMLOG23000VO 1Page -Council Check Summary 3/8/2013 -2/23/2013 Vendor AmountBusiness Unit Object 657.79TREE MAINTENANCE GENERAL SUPPLIESA-1 OUTDOOR POWER INC 657.79 275.00PRE-SCHOOL PROGRAMS OTHER CONTRACTUAL SERVICESABRAKADOODLE 275.00 100.07WATER UTILITY G&A GENERAL SUPPLIESACCUITY INC 100.07SEWER UTILITY G&A GENERAL SUPPLIES 100.08SOLID WASTE COLLECTIONS GENERAL SUPPLIES 100.08STORM WATER UTILITY G&A GENERAL SUPPLIES 400.30 17.66H.V.A.C. EQUIP. MTCE BLDG/STRUCTURE SUPPLIESACE SUPPLY CO 17.66 800.00INSPECTIONS G & A GENERAL SUPPLIESAIR CHEK INC 800.00 115.05OPERATIONSOPERATIONAL SUPPLIESAIRGAS NORTH CENTRAL 115.05 1,577.00H.V.A.C. EQUIP. MTCE BUILDING MTCE SERVICEALLIANCE MECH SRVCS INC 13,425.00MUNICIPAL BLDG IMPROVEMENTS OTHER THAN BUILDI 15,002.00 100.00OPERATIONSSUBSCRIPTIONS/MEMBERSHIPSAMEM 100.00 78.77POLICE G & A TELEPHONEAMERICAN MESSAGING 78.77 297.00OPERATIONSRADIO COMMUNICATIONSANCOM TECHNICAL CENTER 297.00 162.33PUBLIC WORKS G & A MEETING EXPENSEANDERSON, SCOTT 162.33 525.56GENERAL BUILDING MAINTENANCE CLEANING/WASTE REMOVAL SUPPLYAPACHE GROUP OF MINNESOTA 525.56 148.16HOUSING REHAB BALANCE SHEET CONTRACTS PAYABLEAQUILA NEIGHBORHOOD ASSN 148.16 City Council Meeting of March 18, 2013 (Item No. 4n) Subject: Vendor Claims Page 2 3/13/2013CITY OF ST LOUIS PARK 8:25:13R55CKSUMLOG23000VO 2Page -Council Check Summary 3/8/2013 -2/23/2013 Vendor AmountBusiness Unit Object 54.82ENTERPRISE G & A GENERAL SUPPLIESARAMARK UNIFORM CORP ACCTS 54.82 960.00ARENA MAINTENANCE OTHER CONTRACTUAL SERVICESARENA SERVICES & PRODUCTS 960.00 1,426.49GO BONDS-FIRE STATIONS G&A IMPROVEMENTS OTHER THAN BUILDIART PARTNERS GROUP 1,426.49 535.85OPERATIONSOPERATIONAL SUPPLIESASPEN MILLS 535.85 706.54GENERAL BUILDING MAINTENANCE BUILDING MTCE SERVICEATIR ELECTRIC CORPORATION 706.54 193.00VEHICLE MAINTENANCE G&A CLEANING/WASTE REMOVAL SERVICEATOMIC RECYCLING 193.00 105.27WATER UTILITY G&A GENERAL SUPPLIESBATTERIES PLUS 105.27 1,233.54HOUSING REHAB BALANCE SHEET CONTRACTS PAYABLEBIRCHWOOD NEIGHBORHOOD ASSOC 500.00NEIGHBORHOOD ASSOCIATION GRANT PUBLIC LIABILITY INSURANCE 1,733.54 6,718.56REILLY BUDGET OTHER CONTRACTUAL SERVICESBLOOMINGTON, CITY OF 6,718.56 456.66PARK AND RECREATION BALANCE SH INVENTORYBOYER TRUCK PARTS 456.66 7,124.59GENERAL REPAIR EQUIPMENT MTCE SERVICEBOYER TRUCKS LAUDERDALE 7,124.59 30.00GENERAL FUND BALANCE SHEET CLEARING ACCOUNTBYERLY'S INC 30.00 12,501.00OPERATIONSCLEANING/WASTE REMOVAL SUPPLYCALGON CARBON CORP 12,501.00 142.74WATER UTILITY G&A LICENSESCANADIAN PACIFIC RAILWAY City Council Meeting of March 18, 2013 (Item No. 4n) Subject: Vendor Claims Page 3 3/13/2013CITY OF ST LOUIS PARK 8:25:13R55CKSUMLOG23000VO 3Page -Council Check Summary 3/8/2013 -2/23/2013 Vendor AmountBusiness Unit Object 142.74 1,046.30IT G & A EQUIPMENT MTCE SERVICECARTRIDGE CARE 1,046.30 64.43TECHNOLOGY REPLACEMENT OFFICE EQUIPMENTCDW GOVERNMENT INC 64.43 2,703.96DISCOUNT LOAN PROGRAM OTHER CONTRACTUAL SERVICESCENTER ENERGY & ENVIRONMENT 1,170.00MOVE-UP PROGRAM OTHER CONTRACTUAL SERVICES 770.00CES Resid Energy Conservation OTHER CONTRACTUAL SERVICES 4,643.96 18.31SEWER UTILITY G&A HEATING GASCENTERPOINT ENERGY 18.31 9,396.38FACILITY OPERATIONS HEATING GASCENTERPOINT ENERGY SERVICES IN 6,851.22ENTERPRISE G & A HEATING GAS 16,247.60 50.00INSPECTIONS G & A ELECTRICALCENTRAIRE 50.00 10,340.00EMPLOYEE FLEXIBLE SPENDING B/S OTHER RETIREMENTCENTRAL PENSION FUND 10,340.00 71.16FACILITIES MCTE G & A OPERATIONAL SUPPLIESCINTAS CORPORATION 153.96VEHICLE MAINTENANCE G&A GENERAL SUPPLIES 225.12 228.06-GENERAL FUND BALANCE SHEET DUE TO OTHER GOVTSCITIZENS INDEPENDENT BANK 6.42ADMINISTRATION G & A OFFICE SUPPLIES 210.00ADMINISTRATION G & A SUBSCRIPTIONS/MEMBERSHIPS 125.00ADMINISTRATION G & A TRAINING 270.00ADMINISTRATION G & A SEMINARS/CONFERENCES/PRESENTAT 745.78ADMINISTRATION G & A MEETING EXPENSE 149.63HUMAN RESOURCES GENERAL SUPPLIES 336.75HUMAN RESOURCES ORGANIZATIONAL DEVELOPMENT 550.00HUMAN RESOURCES RECOGNITION 180.00HUMAN RESOURCES SUBSCRIPTIONS/MEMBERSHIPS 99.00HUMAN RESOURCES TRAINING 41.00HUMAN RESOURCES MEETING EXPENSE City Council Meeting of March 18, 2013 (Item No. 4n) Subject: Vendor Claims Page 4 3/13/2013CITY OF ST LOUIS PARK 8:25:13R55CKSUMLOG23000VO 4Page -Council Check Summary 3/8/2013 -2/23/2013 Vendor AmountBusiness Unit Object 82.23IT G & A GENERAL SUPPLIES 82.29ASSESSING G & A OFFICE SUPPLIES 226.00ASSESSING G & A TRAINING 38.59GENERAL BUILDING MAINTENANCE BLDG/STRUCTURE SUPPLIES 51.19POLICE G & A OPERATIONAL SUPPLIES 113.37POLICE G & A POLICE EQUIPMENT 1,035.00POLICE G & A TRAINING 193.29POLICE G & A MEETING EXPENSE 44.54OPERATIONSGENERAL SUPPLIES 1,709.63OPERATIONSOPERATIONAL SUPPLIES 1,786.74PUBLIC WORKS G & A GENERAL SUPPLIES 1,300.00ENGINEERING G & A SEMINARS/CONFERENCES/PRESENTAT 72.28-PARK AND RECREATION BALANCE SH DUE TO OTHER GOVTS 540.40ORGANIZED REC G & A GENERAL SUPPLIES 106.88ORGANIZED REC G & A OTHER CONTRACTUAL SERVICES 45.83SPECIAL EVENTS GENERAL SUPPLIES 204.94HOLIDAY PROGRAMS GENERAL SUPPLIES 27.00BASKETBALLPOSTAGE 574.48TENNISGENERAL SUPPLIES 138.17PARK MAINTENANCE G & A GENERAL SUPPLIES 715.00PARK MAINTENANCE G & A TRAINING 104.49PARK MAINTENANCE G & A MEETING EXPENSE 350.00ENVIRONMENTAL G & A TRAINING 34.56WESTWOOD G & A GENERAL SUPPLIES 99.00REC CENTER BUILDING SUBSCRIPTIONS/MEMBERSHIPS 54.12INSTRUCTIONAL SKATING LESSONS GENERAL SUPPLIES 68.50VEHICLE MAINTENANCE G&A SUBSCRIPTIONS/MEMBERSHIPS 247.63BLDG/GROUNDS OPS & MAINT CLEANING/WASTE REMOVAL SUPPLY 1.37-CABLE TV BALANCE SHEET DUE TO OTHER GOVTS 21.32CABLE TV G & A OFFICE EQUIPMENT 215.00WATER UTILITY G&A IMPROVEMENTS OTHER THAN BUILDI 18.23TECHNOLOGY REPLACEMENT OFFICE EQUIPMENT 21.44CELLPHONES, IPADS, ETC.OFFICE EQUIPMENT 12,661.73 5,000.00ESCROWSDEMO / BROOKSIDE TRAFFICCLEAR CHANNEL 5,000.00 166.95IT G & A DATACOMMUNICATIONSCOMCAST 81.90WATER UTILITY G&A OTHER CONTRACTUAL SERVICES 248.85 City Council Meeting of March 18, 2013 (Item No. 4n) Subject: Vendor Claims Page 5 3/13/2013CITY OF ST LOUIS PARK 8:25:13R55CKSUMLOG23000VO 5Page -Council Check Summary 3/8/2013 -2/23/2013 Vendor AmountBusiness Unit Object 50.00ENGINEERING G & A OTHER CONTRACTUAL SERVICESCOMMISSIONER OF TRANSPORTATION 50.00 221.57INSPECTIONS G & A GENERAL SUPPLIESCONNEY SAFETY PRODUCTS 221.57 1,306.45DARE PROGRAM OPERATIONAL SUPPLIESCREATIVE PRODUCT SOURCING INC 32.21DARE PROGRAM BANK CHARGES/CREDIT CD FEES 1,338.66 164.15POLICE G & A SUBSISTENCE SUPPLIESCUB FOODS 164.15 180.00VEHICLE MAINTENANCE G&A TRAININGDAKOTA CO TECH COLLEGE 180.00 5,302.00WATER UTILITY G&A OTHER IMPROVEMENT SUPPLIESDAKOTA SUPPLY GROUP 5,302.00 3,627.18INSPECTIONS G & A DUE TO OTHER GOVTSDEPT LABOR & INDUSTRY 3,627.18 895.76FACILITIES MCTE G & A OTHER CONTRACTUAL SERVICESDJ ELECTRIC SERVICES INC 1,173.00REC CENTER BUILDING BUILDING MTCE SERVICE 3,000.00MUNICIPAL BLDG BUILDINGS & STRUCTURES 5,068.76 1,307.30POSTAL SERVICES POSTAGEDO-GOOD.BIZ INC 1,307.30 182.50SYSTEM REPAIR OTHER CONTRACTUAL SERVICESEGAN COMPANIES INC 182.50 51.24PARK AND RECREATION BALANCE SH INVENTORYEMERGENCY AUTOMOTIVE TECHNOLOG 51.24 1,500.00HUMAN RESOURCES ORGANIZATIONAL DEVELOPMENTEMPLOYEE STRATEGIES INC 1,500.00 140.00INSPECTIONS G & A CERTIFICATE OF COMPLIANCEENGER, MONEE 140.00 City Council Meeting of March 18, 2013 (Item No. 4n) Subject: Vendor Claims Page 6 3/13/2013CITY OF ST LOUIS PARK 8:25:13R55CKSUMLOG23000VO 6Page -Council Check Summary 3/8/2013 -2/23/2013 Vendor AmountBusiness Unit Object 336.00DAILY ADMISSION OTHER CONTRACTUAL SERVICESENTERTAINMENT PUBLICATIONS 336.00 530.54-PARK AND RECREATION BALANCE SH DUE TO OTHER GOVTSET&T DISTRIBUTORS INC 8,247.43AQUATIC PARK BUDGET GENERAL SUPPLIES 7,716.89 35,561.41SOLID WASTE COLLECTIONS RECYCLING SERVICEEUREKA RECYCLING 35,561.41 708.90RIGHT-OF-WAY GENERAL PROFESSIONAL SERVICESEVERGREEN LAND SERVICES CO 708.90 369.57PARK AND RECREATION BALANCE SH INVENTORYFACTORY MOTOR PARTS CO 369.57 7.60WATER UTILITY G&A EQUIPMENT PARTSFASTENAL COMPANY 7.60 727.14WATER UTILITY G&A OTHER IMPROVEMENT SERVICEFERGUSON WATERWORKS 727.14 1,500.00ESCROWSPARK LAND CO TRAFFIC STUDYFERN HILL PLACE LLC 1,500.00 2,685.00HUMAN RESOURCES GENERAL PROFESSIONAL SERVICESFISCHLER & ASSOCIATES PA 2,685.00 27.83SANDING/SALTING EQUIPMENT PARTSFORCE AMERICA INC 27.83 2,818.40WATER UTILITY G&A GENERAL PROFESSIONAL SERVICESFOTH INFRASTRUCTURE & ENVIRONM 2,818.40 10,000.00NEIGHBORHOOD PUBLIC ART OTHER CONTRACTUAL SERVICESFRIENDS OF THE ARTS 10,000.00 300.00SOFTBALLPROGRAM REVENUEFROJD, JODI 300.00 384.75GENERAL BUILDING MAINTENANCE OTHER CONTRACTUAL SERVICESGENEREUX FINE WOOD PRODUCTS 384.75 City Council Meeting of March 18, 2013 (Item No. 4n) Subject: Vendor Claims Page 7 3/13/2013CITY OF ST LOUIS PARK 8:25:13R55CKSUMLOG23000VO 7Page -Council Check Summary 3/8/2013 -2/23/2013 Vendor AmountBusiness Unit Object 219.05WATER UTILITY G&A OTHER IMPROVEMENT SERVICEGOPHER STATE ONE-CALL INC 219.05 1,406.61GENERAL BUILDING MAINTENANCE BLDG/STRUCTURE SUPPLIESGRAINGER INC, WW 225.98PARK AND RECREATION BALANCE SH INVENTORY 226.90SEWER UTILITY G&A OTHER 1,859.49 700.00TECHNOLOGY REPLACEMENT EQUIPMENT MTCE SERVICEGRANICUS INC 700.00 450.24EMPLOYEE FLEX SPEND G&A HEALTH INSURANCEGROUP HEALTH INC - WORKSITE 450.24 1,946.95EMPLOYEE FLEX SPEND G&A TUITIONHAGEN, DENNIS 1,946.95 25.00INSPECTIONS G & A 1&2 SINGLE FAM. RENTALHAGON, ROGER & MARY KAY 25.00 300.00BROOMBALLOTHER CONTRACTUAL SERVICESHAMILTON, MIKE 300.00 550.00STORM WATER UTILITY G&A SEMINARS/CONFERENCES/PRESENTATHAMLINE UNIVERSITY 550.00 562.50BROOMBALLOTHER CONTRACTUAL SERVICESHANUS, BRENT 562.50 955.22WATER UTILITY G&A OPERATIONAL SUPPLIESHAWKINS INC 955.22 175.00POLICE G & A SUBSCRIPTIONS/MEMBERSHIPSHENNEPIN COUNTY CHIEFS POLICE 175.00 1,740.75OPERATIONSOTHER CONTRACTUAL SERVICESHENNEPIN COUNTY INFO TECH 825.20OPERATIONSRADIO COMMUNICATIONS 256.00OPERATIONSEMERGENCY PREPAREDNESS 2,821.95 63.50ASSESSING G & A SUBSCRIPTIONS/MEMBERSHIPSHENNEPIN COUNTY TAXPAYER SERVI City Council Meeting of March 18, 2013 (Item No. 4n) Subject: Vendor Claims Page 8 3/13/2013CITY OF ST LOUIS PARK 8:25:13R55CKSUMLOG23000VO 8Page -Council Check Summary 3/8/2013 -2/23/2013 Vendor AmountBusiness Unit Object 63.50 315.00VEHICLE MAINTENANCE G&A SUBSCRIPTIONS/MEMBERSHIPSHENNEPIN COUNTY TREASURER 315.00 1,040.00OPERATIONSTRAININGHENNEPIN TECHNICAL COLLEGE 1,040.00 1,913.70MUNICIPAL BLDG OTHERHENRICKSEN PSG 1,913.70 2,000.00ESCROWSPMC ESCROWHERRICK, BETH 2,000.00 5,737.00ESCROWSPMC ESCROWHMH LLC 5,737.00 106.75SANDING/SALTING EQUIPMENT PARTSHOME DEPOT CREDIT SERVICES 52.69PARK MAINTENANCE G & A GENERAL SUPPLIES 251.57PARK MAINTENANCE G & A SMALL TOOLS 32.99REC CENTER BUILDING GENERAL SUPPLIES 82.60PARK IMPROVE CAPITAL PROJECT IMPROVEMENTS OTHER THAN BUILDI 526.60 1,000.00ESCROWSPMC ESCROWHOMES WITHIN REACH 1,000.00 7,477.22UNINSURED LOSS G&A UNINSURED LOSSHOPKINS AUTO BODY INC 7,477.22 70.00YOUTH PROGRAMS OTHER CONTRACTUAL SERVICESHOPKINS-MINNETONKA RECREATION 70.00 201.57PREVENTATIVE MAINTENANCE GENERAL SUPPLIESHOTSY EQUIPMENT OF MN 256.63BLDG/GROUNDS OPS & MAINT BUILDING MTCE SERVICE 458.20 475.00HUMAN RESOURCES RECRUITMENTIFP TEST SERVICES 475.00 822.49WATER UTILITY G&A POSTAGEIMPACT PROVEN SOLUTIONS 822.49SEWER UTILITY G&A POSTAGE City Council Meeting of March 18, 2013 (Item No. 4n) Subject: Vendor Claims Page 9 3/13/2013CITY OF ST LOUIS PARK 8:25:13R55CKSUMLOG23000VO 9Page -Council Check Summary 3/8/2013 -2/23/2013 Vendor AmountBusiness Unit Object 822.49SOLID WASTE COLLECTIONS POSTAGE 822.49STORM WATER UTILITY G&A POSTAGE 3,289.96 49.78WATER UTILITY G&A EQUIPMENT PARTSINDELCO 73.36WATER UTILITY G&A EQUIPMENT MTCE SERVICE 123.14 109.01OPERATIONSTELEPHONEINFINITY WIRELESS 109.01 1,950.00IT G & A TRAININGINSIGHT EDGE 1,950.00 72.74PARK AND RECREATION BALANCE SH INVENTORYINVER GROVE FORD 72.74 225.00MOVE-UP PROGRAM OTHER CONTRACTUAL SERVICESJDA DESIGN ARCHITECTS 225.00 80.00INSPECTIONS G & A CERTIFICATE OF COMPLIANCEJOHNSON, JEFFREY 80.00 30.00YOUTH PROGRAMS PROGRAM REVENUEJONES, KARENA 30.00 276.92EMPLOYEE FLEXIBLE SPENDING B/S WAGE GARNISHMENTSKELLER, JASMINE Z 276.92 450.00HUMAN RESOURCES GENERAL PROFESSIONAL SERVICESKEYSTONE COMPENSATION GROUP LL 450.00 68.00PRE-SCHOOL PROGRAMS OTHER CONTRACTUAL SERVICESKIDCREATE STUDIO 68.00 1,000.00ESCROWSPMC ESCROWKOULLICK, EDOUARD 1,000.00 49,613.73MUNICIPAL BLDG IMPROVEMENTS OTHER THAN BUILDIKRECH, O'BRIEN, MUELLER & WASS 49,613.73 1,795.50PARK EQUIPMENT MAINTENANCE OTHER IMPROVEMENT SUPPLIESKRUEGER INTERNATIONAL INC City Council Meeting of March 18, 2013 (Item No. 4n) Subject: Vendor Claims Page 10 3/13/2013CITY OF ST LOUIS PARK 8:25:13R55CKSUMLOG23000VO 10Page -Council Check Summary 3/8/2013 -2/23/2013 Vendor AmountBusiness Unit Object 1,795.50 129.00BLDG/GROUNDS OPS & MAINT BLDG/STRUCTURE SUPPLIESKRUGE-AIR INC 129.00 138.40GENERAL BUILDING MAINTENANCE LICENSESKUBE, CLARK 138.40 70.00VOLLEYBALLOTHER CONTRACTUAL SERVICESLANG, LISA 70.00 45.00STORM WATER UTILITY G&A LICENSESLAUMANN, JOHN 45.00 152.96VEHICLE MAINTENANCE G&A GENERAL SUPPLIESLAWSON PRODUCTS INC 152.96 55,661.00EMPLOYEE FLEX SPEND G&A League of MN Cities dept'l expLEAGUE OF MN CITIES INSURANCE 176.37UNINSURED LOSS G&A UNINSURED LOSS 55,837.37 144.79ERUOPERATIONAL SUPPLIESLEWIS, DON 144.79 32.00HUMAN RESOURCES GENERAL PROFESSIONAL SERVICESLEXIS NEXIS OCC HEALTH SOLUTIO 32.00 118.75VEHICLE MAINTENANCE G&A CLEANING/WASTE REMOVAL SERVICELIBERTY TIRE RECYCLING LLC 118.75 420.00PARK AND RECREATION BALANCE SH INVENTORYLITTLE FALLS MACHINE INC 420.00 45,101.00IT G & A COMPUTER SERVICESLOGIS 37,737.70TECHNOLOGY REPLACEMENT OFFICE EQUIPMENT 82,838.70 100.57ORGANIZED REC G & A MILEAGE-PERSONAL CARLOMBARDI, JIM 100.57 207,479.91PARK AND RECREATION BALANCE SH INVENTORYMACQUEEN EQUIP CO 207,479.91 City Council Meeting of March 18, 2013 (Item No. 4n) Subject: Vendor Claims Page 11 3/13/2013CITY OF ST LOUIS PARK 8:25:13R55CKSUMLOG23000VO 11Page -Council Check Summary 3/8/2013 -2/23/2013 Vendor AmountBusiness Unit Object 2,275.00BROOMBALLOTHER CONTRACTUAL SERVICESMADISON, DANIEL 2,275.00 40.68VEHICLE MAINTENANCE G&A GENERAL SUPPLIESMATHESON TRI-GAS INC 40.68 100.00OPERATIONSSUBSCRIPTIONS/MEMBERSHIPSMEMA 100.00 105.00WATER UTILITY G&A GENERAL CUSTOMERSMENA, SHEILA 105.00 74.27PARK MAINTENANCE G & A GENERAL SUPPLIESMENARDS 52.57BRICK HOUSE (1324)OTHER IMPROVEMENT SUPPLIES 52.58WW RENTAL HOUSE (1322)OTHER IMPROVEMENT SUPPLIES 57.50WATER UTILITY G&A GENERAL SUPPLIES 236.92 325.00POLICE G & A TRAININGMESCA 325.00 456.00VOLLEYBALLOTHER CONTRACTUAL SERVICESMETRO VOLLEYBALL OFFICIALS 456.00 366.54STORM WATER UTILITY G&A OTHER IMPROVEMENT SERVICEMIDWEST ASPHALT CORP 366.54 2,992.50WATER UTILITY G&A OTHER CONTRACTUAL SERVICESMIDWEST TESTING LLC 2,992.50 1,050.00PUBLIC WORKS G & A SUBSCRIPTIONS/MEMBERSHIPSMINNESOTA AWWA 1,050.00 129.80EMPLOYEE FLEXIBLE SPENDING B/S ACCRUED OTHER BENEFITSMINNESOTA BENEFIT ASSOC 129.80 60.00FINANCE G & A SUBSCRIPTIONS/MEMBERSHIPSMINNESOTA GFOA 60.00 16.00EMPLOYEE FLEXIBLE SPENDING B/S ACCRUED OTHER BENEFITSMINNESOTA NCPERS LIFE INS 16.00 City Council Meeting of March 18, 2013 (Item No. 4n) Subject: Vendor Claims Page 12 3/13/2013CITY OF ST LOUIS PARK 8:25:13R55CKSUMLOG23000VO 12Page -Council Check Summary 3/8/2013 -2/23/2013 Vendor AmountBusiness Unit Object 10.05SNOW PLOWING EQUIPMENT PARTSMINNESOTA WANNER COMPANY 38.26SANDING/SALTING EQUIPMENT PARTS 48.31 137.62SUPPORT SERVICES G&A OFFICE SUPPLIESMINUTEMAN PRESS 137.62 237.00ORGANIZED REC G & A TRAININGMRPA 340.00BASKETBALLSUBSCRIPTIONS/MEMBERSHIPS 79.00WESTWOOD G & A TRAINING 79.00REC CENTER/AQUATIC PARK SAL TRAINING 735.00 106.09PARK AND RECREATION BALANCE SH INVENTORYMSC INDUSTRIAL SUPPLY CO. 106.09 720.00BASKETBALLOTHER CONTRACTUAL SERVICESMULCAHY, KEVIN 720.00 1,334.00REILLY BUDGET OTHER CONTRACTUAL SERVICESMVTL LABORATORIES 1,334.00 23.95OPERATIONSGENERAL SUPPLIESNAPA (GENUINE PARTS CO) 1,138.32PARK AND RECREATION BALANCE SH INVENTORY 57.80TREE MAINTENANCE GENERAL SUPPLIES 350.38GENERAL REPAIR GENERAL SUPPLIES 12.68WATER UTILITY G&A EQUIPMENT PARTS 19.34SEWER UTILITY G&A SMALL TOOLS 1,602.47 332.38SEWER UTILITY G&A OTHER IMPROVEMENT SUPPLIESNEENAH FOUNDREY 332.38 1,100.00BROOMBALLOTHER CONTRACTUAL SERVICESNELSON, KEITH 1,100.00 925.00BROOMBALLOTHER CONTRACTUAL SERVICESNEUMANN, NEAL 925.00 5.50HOCKEYPROGRAM REVENUENEW HOPE, CITY OF 5.50 City Council Meeting of March 18, 2013 (Item No. 4n) Subject: Vendor Claims Page 13 3/13/2013CITY OF ST LOUIS PARK 8:25:13R55CKSUMLOG23000VO 13Page -Council Check Summary 3/8/2013 -2/23/2013 Vendor AmountBusiness Unit Object 1,000.00VEHICLE MAINTENANCE G&A TRAININGNEW HORIZONS TWIN CITIES 1,000.00 7,241.76CELLPHONES, IPADS, ETC.OFFICE EQUIPMENTNEXTEL COMMUNICATIONS 7,241.76 36,229.05SANDING/SALTING OTHER IMPROVEMENT SUPPLIESNORTH AMERICAN SALT CO 36,229.05 175.38HUMAN RESOURCES OFFICE SUPPLIESOFFICE DEPOT 254.13FINANCE G & A OFFICE SUPPLIES 162.09POLICE G & A OFFICE SUPPLIES 110.76INSPECTIONS G & A GENERAL SUPPLIES 303.31PUBLIC WORKS G & A OFFICE SUPPLIES 99.08ROUTINE MAINTENANCE GENERAL SUPPLIES 166.94ORGANIZED REC G & A OFFICE SUPPLIES 38.32VEHICLE MAINTENANCE G&A OFFICE SUPPLIES 1,310.01 120.00POLICE G & A SUBSCRIPTIONS/MEMBERSHIPSOFFICE OF THE SECRETARY OF STA 120.00 4,203.22INSPECTIONS G & A GENERAL PROFESSIONAL SERVICESOFFICE TEAM 4,203.22 5.35PARK AND RECREATION BALANCE SH INVENTORYO'REILLY AUTO PARTS 5.35 12,950.69TREE DISEASE PUBLIC OTHER CONTRACTUAL SERVICESOSTVIG TREE INC 12,950.69 77.60WESTWOOD G & A GENERAL SUPPLIESPETTY CASH - WWNC 18.65WESTWOOD G & A MILEAGE-PERSONAL CAR 96.25 94.26PARK AND RECREATION BALANCE SH INVENTORYPIONEER RIM & WHEEL CO 94.26 1,896.52PARK AND RECREATION BALANCE SH INVENTORYPOMP'S TIRE SERVICE INC 1,896.52 City Council Meeting of March 18, 2013 (Item No. 4n) Subject: Vendor Claims Page 14 3/13/2013CITY OF ST LOUIS PARK 8:25:13R55CKSUMLOG23000VO 14Page -Council Check Summary 3/8/2013 -2/23/2013 Vendor AmountBusiness Unit Object 90.00PATROLLICENSESPOST BOARD 90.00 600.48INSPECTIONS G & A BUILDINGPREMIER GENERAL CONTRACTING 600.48 136.19VEHICLE MAINTENANCE G&A POSTAGEQUICKSILVER EXPRESS COURIER 136.19 29.95OPERATIONSSUBSCRIPTIONS/MEMBERSHIPSRAGAN COMMUNICATIONS INC 29.95 2,632.23FACILITY OPERATIONS GARBAGE/REFUSE SERVICERANDY'S SANITATION INC 1,124.89REC CENTER BUILDING GARBAGE/REFUSE SERVICE 1,000.40SOLID WASTE COLLECTIONS GARBAGE/REFUSE SERVICE 4,757.52 58.82POLICE G & A OFFICE SUPPLIESREGENCY OFFICE PRODUCTS LLC 58.82 7,500.00ESCROWSPMC ESCROWRESIDENTIAL RENOVATION LLC 7,500.00 5,990.00MUNICIPAL BLDG BUILDINGS & STRUCTURESROY C INC 5,990.00 72.52PARK AND RECREATION BALANCE SH INVENTORYSCHARBER & SONS INC 72.52 10,000.00EMPLOYEE FLEX SPEND G&A League of MN Cities dept'l expSEDGWICK CMS 10,000.00 710.07GRAFFITI CONTROL OTHER IMPROVEMENT SUPPLIESSHERWIN-WILLIAMS CO 710.07 4,602.11TECHNOLOGY REPLACEMENT OFFICE EQUIPMENTSHI INTERNATIONAL CORP 4,602.11 58.78GENERAL BUILDING MAINTENANCE BLDG/STRUCTURE SUPPLIESSIGN PRODUCERS INC 58.78 460.21GENERAL BUILDING MAINTENANCE OTHER CONTRACTUAL SERVICESSIMPLEXGRINNELL LP City Council Meeting of March 18, 2013 (Item No. 4n) Subject: Vendor Claims Page 15 3/13/2013CITY OF ST LOUIS PARK 8:25:13R55CKSUMLOG23000VO 15Page -Council Check Summary 3/8/2013 -2/23/2013 Vendor AmountBusiness Unit Object 460.21 75.00PUBLIC WORKS OPS G & A OTHER CONTRACTUAL SERVICESSNOW CLEARING SERVICE 75.00 60.64INSPECTIONS G & A ELECTRICALSOUTH SIDE ELECTRIC 60.64 1,551.90IT G & A DATACOMMUNICATIONSSPRINT 1,551.90 650.00WATER UTILITY G&A LICENSESSTATE OF MINNESOTA DEPT OF PUB 650.00 11.29OPERATIONSGENERAL SUPPLIESSTEMMER, LUKE 11.29 2,434.62PARK AND RECREATION BALANCE SH INVENTORYSTONEBROOKE EQUIPMENT INC 2,434.62 2,178.97PARK AND RECREATION BALANCE SH INVENTORYSUBURBAN TIRE WHOLESALE 2,178.97 87.69ADMINISTRATION G & A LEGAL NOTICESSUN NEWSPAPERS 87.69 15.64POLICE G & A OFFICE SUPPLIESTARGET BANK 14.75WESTWOOD G & A GENERAL SUPPLIES 30.39 35.00FACILITIES MCTE G & A SEMINARS/CONFERENCES/PRESENTATTCALMC 70.00PARK MAINTENANCE G & A SEMINARS/CONFERENCES/PRESENTAT 35.00ENTERPRISE G & A SEMINARS/CONFERENCES/PRESENTAT 140.00 62.22FACILITIES MCTE G & A OTHER CONTRACTUAL SERVICESTERMINIX INT 104.06BUILDING MAINTENANCE BUILDING MTCE SERVICE 166.28 417.75ADMINISTRATION G & A OTHER CONTRACTUAL SERVICESTIMESAVER OFF SITE SECRETARIAL 417.75 City Council Meeting of March 18, 2013 (Item No. 4n) Subject: Vendor Claims Page 16 3/13/2013CITY OF ST LOUIS PARK 8:25:13R55CKSUMLOG23000VO 16Page -Council Check Summary 3/8/2013 -2/23/2013 Vendor AmountBusiness Unit Object 21,774.70PE INVEST/REVIEW/PER IMPROVEMENTS OTHER THAN BUILDITKDA 21,774.70 525.00INSPECTIONS G & A GENERAL PROFESSIONAL SERVICESTOKLE INSPECTIONS INC, STEPHEN 525.00 206.89PARK AND RECREATION BALANCE SH INVENTORYTOWMASTER 206.89 500.00COUNTS AND STUDIES OTHER CONTRACTUAL SERVICESTRAFFIC DATA INC 500.00 2,000.00HOUSING REHAB BALANCE SHEET CONTRACTS PAYABLETRIANGLE NEIGHBORHOOD ASSN 2,000.00 64.91PARK AND RECREATION BALANCE SH INVENTORYTURFWERKS 64.91 1,308.57GENERAL BUILDING MAINTENANCE BUILDING MTCE SERVICETWIN CITY GARAGE DOOR CO 1,308.57 867.96SNOW PLOWING OTHER CONTRACTUAL SERVICESTWIN CITY OUTDOOR SERVICES INC 1,050.00SSD 1 G&A OTHER CONTRACTUAL SERVICES 375.00SSD 3 G&A OTHER CONTRACTUAL SERVICES 2,292.96 70,362.75POLICE & FIRE PENSION G&A OFFICE FURNITURE & EQUIPMENTUHL CO INC 1,407.25POLICE & FIRE PENSION G&A BANK CHARGES/CREDIT CD FEES 37,940.50TECHNOLOGY REPLACEMENT OFFICE FURNITURE & EQUIPMENT 302.43TECHNOLOGY REPLACEMENT BANK CHARGES/CREDIT CD FEES 110,012.93 150.00EMPLOYEE FLEXIBLE SPENDING B/S WAGE GARNISHMENTSUNITED STATES TREASURY 150.00 234.00EMPLOYEE FLEXIBLE SPENDING B/S UNITED WAYUNITED WAY OF MINNEAPOLIS AREA 234.00 6.19-PARK AND RECREATION BALANCE SH DUE TO OTHER GOVTSUPS FREIGHT 96.19ORGANIZED REC G & A OTHER CONTRACTUAL SERVICES 90.00 City Council Meeting of March 18, 2013 (Item No. 4n) Subject: Vendor Claims Page 17 3/13/2013CITY OF ST LOUIS PARK 8:25:13R55CKSUMLOG23000VO 17Page -Council Check Summary 3/8/2013 -2/23/2013 Vendor AmountBusiness Unit Object 4,304.78WATER UTILITY G&A OTHER IMPROVEMENT SERVICEVALLEY-RICH CO INC 4,304.78 80.00HUMAN RESOURCES RECRUITMENTVERIFIED CREDENTIALS 80.00 8,292.02CELLPHONES, IPADS, ETC.OFFICE EQUIPMENTVERIZON WIRELESS 8,292.02 1,084.57-SEWER UTILITY BALANCE SHEET DUE TO OTHER GOVTSVISU-SEWER INC 16,860.07SEWER UTILITY G&A OTHER IMPROVEMENT SERVICE 1,292.67-STORM WATER UTILITY BAL SHEET DUE TO OTHER GOVTS 20,095.17STORM WATER UTILITY G&A OTHER IMPROVEMENT SERVICE 34,578.00 4,349.80WATER UTILITY G&A OTHER IMPROVEMENT SERVICEWATER CONSERVATION SERVICE INC 4,349.80 932.82ELECTRICAL SYSTEM MTCE BUILDING MTCE SERVICEWEBER ELECTRIC 932.82 1,000.00ESCROWSPMC ESCROWWISCHOW, LAUREN 1,000.00 93.30STORM WATER UTILITY G&A ELECTRIC SERVICEXCEL ENERGY 93.30 19,681.83PARK AND RECREATION BALANCE SH INVENTORYYOCUM OIL CO INC 19,681.83 33.25WESTWOOD G & A GENERAL SUPPLIESZEMBRYKI, MARK 33.25 398.63GENERAL REPAIR GENERAL SUPPLIESZEP MFG 398.63 32.22PARK AND RECREATION BALANCE SH INVENTORYZIEGLER INC 32.22 185.66ORGANIZED REC G & A PRINTING & PUBLISHINGZIP PRINTING 185.66 City Council Meeting of March 18, 2013 (Item No. 4n) Subject: Vendor Claims Page 18 3/13/2013CITY OF ST LOUIS PARK 8:25:13R55CKSUM LOG23000VO 18Page -Council Check Summary 3/8/2013 -2/23/2013 Vendor AmountBusiness Unit Object Report Totals 958,665.27 City Council Meeting of March 18, 2013 (Item No. 4n) Subject: Vendor Claims Page 19 Meeting: City Council Meeting Date: March 18, 2013 Public Hearing Agenda Item: 6a EXECUTIVE SUMMARY TITLE: Public Hearing – Azeka, Inc. Liquor License RECOMMENDED ACTION: Mayor to close public hearing. Motion to approve On-Sale Wine and 3.2% Malt Liquor License to Azeka, Inc.; dba Brush Studio located at 1651 Park Place Boulevard for the license term through March 1, 2014. POLICY CONSIDERATION: Does the City Council wish to approve the on sale wine and 3.2% malt liquor licenses to Azeka, Inc., a restaurant/art studio serving food, wine and beer? SUMMARY: The City received an application from Azeka, Inc. dba Brush Studio for an on sale wine and 3.2% malt liquor license for its establishment at 1651 Park Place Boulevard. The premises will consist of a restaurant with an art studio occupying approximately 2,200 square feet located at the Shops at West End complex. David Forbes is the sole owner and officer. State and City regulations state that wine licenses can only be issued to a restaurant with seating for at least 30 people and the principal part of the business is preparation and serving of food. The premises will have a seating capacity of 49 inside and 12 on the patio. The food selection consists of appetizers, sandwiches, and a childrens menu. Hours of operation are Tuesday – Sunday until 10:00 p.m. (closed on Mondays). Similar wine licensed establishments who provide an art studio atmosphere are Cheers Pablo in Woodbury and Paint Pub in Maple Grove. Should Council approve the liquor license, no actual license is issued until the following requirements are met: • Compliance with County Environmental Health Inspector and issuance of Food License • Compliance with City Inspections Department and issuance of Certificate of Occupancy • Compliance with State Alcohol and Gambling Enforcement Division final inspection. The Police Department has run a full background investigation and nothing was discovered during the course of this investigation that would warrant denial of the license. The application and Police report are on file in the Office of the City Clerk should Council members wish to review the information prior to the public hearing. FINANCIAL OR BUDGET CONSIDERATION: Fees for this applicant include $500 for the police background investigation and $2,750 for the annual license fee. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: None Prepared by: Nancy Stroth, City Clerk Reviewed by: Nancy Deno, Deputy City Manager/HR Director Approved by: Tom Harmening, City Manager Meeting: City Council Meeting Date: March 18, 2013 Action Agenda Item: 8a EXECUTIVE SUMMARY TITLE: Eliot Park Apartments Rezoning, Preliminary Plat, Preliminary Planned Unit Development and Conditional Use Permit - 6720 and 6800 Cedar Lake Road RECOMMENDED ACTION: Motion(s) to: • Approve First Reading of an ordinance amending the Zoning Map Amendment from R-2 Single Family Residence District to R-4 Multiple Family Residence District for a portion of the property at 6800 Cedar Lake Road to be described as Lot 1, Block 1, Eliot Park Apartments with conditions. • Adopt Resolution approving the Preliminary Plat of Eliot Park Apartments with conditions. • Adopt Resolution approving the Conditional Use Permit for multiple family dwellings and more than one principal building on a lot with conditions. • Adopt Resolution approving the Preliminary Planned Unit Development with conditions. POLICY CONSIDERATION: Does the City Council wish to rezone the property to R4 Multiple Family Residence to be consistent with the approved Comprehensive Plan land use designation of High Density Residential? Does the City Council support the proposed PUD modifications needed for the proposed development plan? SUMMARY: Eliot Park Apartments, LLC has applied for zoning approvals to develop two new apartment buildings with a total of 138 units, underground parking, plus two new single family lots at the former Eliot School property located at 6800 Cedar Lake Road. The existing school building would be razed. The south apartment building would have 72 apartments, and the north apartment building would have 66 apartments. An existing paved parking lot at 6720 Cedar Lake Road would be removed and platted as an outlot. The overall net density of the development would be approximately 33 units per acre. The proposed apartment buildings are generally three stories in height, and reduced to two stories in some areas. The proposed site plan provides sidewalk connections through and around the site and includes areas for stormwater management, outdoor recreation, and landscaping. Parking for residents would be provided underground, with additional guest parking on a private driveway between the two buildings. FINANCIAL OR BUDGET CONSIDERATION: Not applicable VISION CONSIDERATION: St. Louis Park is committed to providing a well-maintained and diverse housing stock. SUPPORTING DOCUMENTS: Discussion Ordinance Resolutions Relevant Meeting Minutes Extract of the Traffic Study Update Development Plans Prepared by: Sean Walther, Senior Planner Reviewed by: Meg McMonigal, Planning and Zoning Supervisor Approved by: Tom Harmening, City Manager City Council Meeting of March 18, 2013 (Item No. 8a) Page 2 Title: Eliot Park Apartments Rezoning, Preliminary Plat, Preliminary Planned Unit Development and Conditional Use Permit - 6720 and 6800 Cedar Lake Road DISCUSSION BACKGROUND: The Planning Commission held a public hearing on February 20, 2013. There were several neighbors in attendance, but no one spoke at the public hearing. One letter opposing the development was received and included in the public record. The Planning Commission recommended approval of the Rezoning, Preliminary Planned Unit Development (PUD), and Conditional Use Permit. The Planning Commission recommended denial of the variances and the preliminary plat. The Planning Commission did not act on the Final Plat or Final PUD applications with the intent that the Final PUD would come back to the Planning Commission at a future meeting for review and recommendation. An excerpt of the meeting minutes are attached for your information. The Parks and Recreation Advisory Commission also reviewed the proposed development on February 20, 2013. The Commission made a recommendation regarding accepting cash-in-lieu of land for the required park and trail dedication. The Commission also recommended the developer provide a public access easement in a form approved by the City Attorney to formalize access to the play area provided on the lot, consistent with the developer’s stated intentions. On February 28, 2013, the applicant formally withdrew the variance applications and on March 4, 2013, submitted revised plat and site plan drawings. EXISTING CONDITIONS: Comprehensive Plan: High Density Residential (RH) Current Zoning: R2 Single Family Residence District Proposed Zoning: R4 Multiple Family Residence District Property Area: 186,101 square feet or 4.27acres (net area) Existing Use: Former Eliot School building and grounds REZONING: The proposed apartment parcel at 6800 Cedar Lake Road (proposed to be described as Lot 1, Block 1, Eliot Park Apartments) is guided for High Density Residential which allows densities up to 75 units per acre. The applicant requests a rezoning to R4 Multiple Family Residence residential zoning district over the apartment parcel. The R4 District generally allows densities up to 30 units per acre, and City Council may allow higher densities in the R4 District with a Planned Unit Development (PUD) consistent with the Comprehensive Plan. The rezoning to R4 is consistent with the Comprehensive Plan designation. Staff recommends approval of the rezoning. City Council Meeting of March 18, 2013 (Item No. 8a) Page 3 Title: Eliot Park Apartments Rezoning, Preliminary Plat, Preliminary Planned Unit Development and Conditional Use Permit - 6720 and 6800 Cedar Lake Road SITE PLAN REVIEW: The following analysis includes only the proposed apartment site and is based on the proposed R4 Multiple Family Residential Zoning District regulations. The proposal meets most requirements of the Zoning Ordinance. The requested modifications to the standards may be approved by City Council with a Planned Unit Development (PUD). Zoning Compliance Table Factor Allowed/Required Proposed Met? Use Multiple Family Residence 138-unit apartment complex Yes Lot Area 2.0 acres for a PUD 3.78 acres (apartment lot only) Yes Density 30 units/acre; more with a PUD at City Council discretion if consistent with Comprehensive Plan 36.5 units/acre (apartment lot only), 33 units/acre (excluding r-o-w only) Yes Height 3 stories or 40 feet; taller buildings are allowed with a PUD Ranges from 2 to 3 stories, and from 27.5 feet to 47 feet (A PUD modification is required). Yes Parking 193 stalls (1 per bedroom) 198 off-street stalls; plus 40 on- street stalls Yes Front Yard (South) 47 feet; modifications allowed with a PUD 25 feet (A PUD modification is required). Yes Rear Yard (North) None required with a PUD 59 feet Yes Side Yard (East) None required with a PUD North Building: 19 feet South Building: 24 feet Yes Side Yard (West) None required with a PUD North Building: 18.5 feet South Building: 14 feet Yes Floor Area Ratio None with a PUD 0.9 Yes Ground Floor Area Ratio 0.35 with a PUD 0.33; (0.25 when underground parking bonus is applied) Yes D.O.R.A. 19,096 square feet (12%) 21,817 or 13.7% Yes Landscaping 138 trees 129 trees Yes 147 shrubs 496 shrubs, 1,373 perennials/grasses Alternative landscaping Two courtyard patio spaces and toddler play area Stormwater Required city and watershed standards Stormwater management is provided Yes City Council Meeting of March 18, 2013 (Item No. 8a) Page 4 Title: Eliot Park Apartments Rezoning, Preliminary Plat, Preliminary Planned Unit Development and Conditional Use Permit - 6720 and 6800 Cedar Lake Road Architectural Design Description The building includes significant articulation and fenestration that adds to the visual interest and breaks up the mass of the building. The proposed development follows the height, massing, and articulation recommendations of the Eliot School Site Design Guidelines. The design incorporates several walk up units on the ground level facing the surrounding streets and the private street between the buildings, which adds a “front door” presence on all sides of the building. The proposed building ranges from two to three stories in height. The approximate height of the three-story portions of the building is 38 feet. However, there are two portions that are taller than 40 feet. The North Building is 42.5 feet tall at the point where the grade slopes down for the underground garage entrance. More noticeably, a portion of the South Building nearest the Cedar Lake Road and Hampshire Avenue intersection reaches 47 feet tall. An increase over the 40 feet height maximum may be allowed with a Planned Unit Development and is one of the modifications requested by the applicant. Exterior Materials Building materials include brick, glass, stone sills, cement board siding, prefinished metal panel, and decorative concrete masonry units. The percentage of class I materials varies depending on the elevation, and ranges from 60% to 68%. The building meets the minimum 60% class I requirement on each building elevation. Parking The zoning code requires one parking stall per bedroom for multiple family residential buildings. The development has a total of 193 bedrooms and provides 198 off-site parking stalls. Off-street parking is provided in a combination of 178 underground parking stalls and 20 off-street surface parking stalls. There are also more than 40 on-street parking stalls along Hampshire Avenue and Idaho Avenue adjacent to the site. The underground garages include a total of 28 tandem parking stalls, four ADA accessible parking stalls, and compact stalls. The existing paved parking area on the lot at 6720 Cedar Lake Road will be removed and landscaped. The plan meets the zoning code parking requirements. Utilities The City Engineer reviewed and approved the plans. Stormwater from the site will be managed in a combination of a pond, underground storage, and a swale. The proposed system meets the City’s rate control requirements. The plan requires review and approval by the Bassett Creek and Minnehaha Creek Watershed Districts. Permitting may be handled by Minnehaha Creek Watershed District alone, if Bassett Creek Watershed is agreeable, since all the drainage is directed to the south side of the property. Grading The grading plan is generally acceptable. However, the proposed pond near Cedar Lake Road and Idaho Avenue results in a steep slope directly adjacent to the sidewalk. The City Engineer recommends the grading be revised before Final PUD review to provide a bench or buffer area adjacent to the sidewalk for both snow storage and safety reasons. The final grading plan shall be subject to approval of the City Engineer. City Council Meeting of March 18, 2013 (Item No. 8a) Page 5 Title: Eliot Park Apartments Rezoning, Preliminary Plat, Preliminary Planned Unit Development and Conditional Use Permit - 6720 and 6800 Cedar Lake Road Traffic and Circulation: A traffic study was conducted by SRF Consulting Group when the City reviewed the Comprehensive Plan Amendment. The study was updated to reflect the reduction in the number of units in the proposed development. An extract from the traffic study update is attached for review. Essentially, the study concludes that the impact of the development is negligible and does not warrant traffic control changes at Hampshire Avenue or Idaho Avenue. Designed Outdoor Recreation Area (DORA) The plan provides more than the required DORA as detailed in the Zoning Analysis Table. The DORA includes two courtyard patio spaces with outdoor seating, a toddler play area, and pedestrian walkways through the site. Landscaping The landscaping plan provides a variety of 92 deciduous canopy trees, 16 evergreen trees, and 41 ornamental trees. There are also 496 shrubs and 1,373 perennials/grasses. Many of the plants selected are native species. The plantings are focused along the boulevards, pedestrian walkways, patios and building foundations. The plan includes the use of alternative landscaping features, including a rooftop deck off the second floor community room (South Building Only) and patio areas with amenities. Staff finds the plan meets the landscaping requirements, with the use of the alternative landscaping provision. Tree removal is included in the demolition plan. The proposed landscaping plan satisfies the City’s tree replacement requirements. The boulevard trees along the Cedar Lake Road will be protected and preserved. Public Sidewalks The existing sidewalks along Hampshire Avenue and Idaho Avenue are five feet wide. The existing sidewalk along Idaho Avenue is mostly located at the back of the curb due to the grades. The zoning code requires sidewalks to be 6 feet wide adjacent to multiple family developments. The plan proposes to remove and replace the sidewalks surrounding the site at the required 6 feet width and provides a landscaped boulevard between the sidewalk and street curb. The City Engineer recommends the following revisions to the sidewalk design/grading plans: The plans shall be revised to provide a less abrupt transition from the new sidewalk location to the existing sidewalk location on the north side of the site along Idaho Avenue. The plans shall be revised to provide a minimum five feet wide landscape boulevard between the street curb and sidewalk along Cedar Lake Road, which will cause the public sidewalk to extend into private property; an easement will be needed for public ingress, egress and maintenance of the sidewalk. The plans shall be revised to provide a five feet wide landscape boulevard along Idaho Avenue in the vicinity of the stormwater pond. Related to the last two recommendations, the pond grading shall be revised to provide a bench or buffer area adjacent to the sidewalk before starting the steeper slope for the pond for snow storage and safety reasons. All the above recommendations are included as conditions of preliminary approval and shall be revised prior to the final approvals. PLANNED UNIT DEVELOPMENT (PUD) OBJECTIVES: The Zoning Code requires that applicants for a Planned Unit Development demonstrate how the proposal will “enhance, support, and further the following objectives”: City Council Meeting of March 18, 2013 (Item No. 8a) Page 6 Title: Eliot Park Apartments Rezoning, Preliminary Plat, Preliminary Planned Unit Development and Conditional Use Permit - 6720 and 6800 Cedar Lake Road 1. Provide for integrated pedestrian facilities to and within the project: The building siting, massing, articulation, orientation, façade entrances, sidewalks connections and landscape features provide integrated pedestrian facilities to and within the project. 2. Enhance linkages to mass transit facilities: The site is served by Metro Transit routes 9, 649, and 663. Route 9 is classified a “frequently operating transit line” under the zoning code. The plan also provides enhanced sidewalk access along and through the site. 3. Incorporate implementation of travel demand management strategies as part of the PUD. The purpose of a travel demand management strategy is to spread the number of automobile trips throughout the day, reducing the negative impacts that occur during peak travel times. Generally, office uses generate the greatest peak demand and can most influence these impacts. This residential development distributes the traffic from the two buildings to different streets and provides ample distance between Cedar Lake Road and its nearest driveway entrances. 4. Provide public plazas and designed outdoor recreation area which exceeds minimum chapter requirements: The plan provides 13.7% of the lot area in designed outdoor recreation area (DORA), which exceeds the 12% requirement. 5. Provide a high degree of aesthetics through overall design and display of public art: The development includes a site plan that provides enhanced gathering spaces, sidewalks, a visually interesting and human-scale development, and the required class I exterior building materials on all building elevations. PUD MODIFICATIONS: The application includes the following PUD modifications: • Increased residential density from 30 units per acre to 36.5 units per acre on the apartment lot (The overall development as a whole has a density of 33 units per acre.) • Increased Floor Area Ratio from 0.70 to 0.90 • Increased building height for the south building (Building A) to allow a portion of the building to be 47 feet tall • Increased building height to allow a portion of the North Building to be 42.5 feet tall. • Reduced front yard (south side) to 25 feet • Reduced side yard (east side) to 19 feet for the North Building • Reduced side yard (east side) to 24 feet for the South Building • Reduced side yard (west side) to 18 feet for the North Building • Reduced side yard (west side) to 14 feet for the South Building CONDITIONAL USE PERMIT: A conditional use permit (CUP) is required for the multiple family dwelling use in the R4 zoning district and to allow two principal buildings on one lot. City Council Meeting of March 18, 2013 (Item No. 8a) Page 7 Title: Eliot Park Apartments Rezoning, Preliminary Plat, Preliminary Planned Unit Development and Conditional Use Permit - 6720 and 6800 Cedar Lake Road The development meets all the requirements for a multiple family residence in the R4 district, including: 1. The development has access to Cedar Lake Road, a minor arterial roadway, from both Hampshire Avenue and Idaho Avenue. Traffic from the underground garages of each building is directed to different roads to more evenly distribute traffic. Also, the south garage entrance lines up with 22nd Street, providing yet another option for residents exiting the south building. 2. The plan provides 13.7% of the lot area for designed outdoor recreation area. 3. The average height of the buildings is 38 feet, and the spacing between the buildings exceeds the minimum with 80 feet separation. This spacing also supports the CUP for allowing two buildings on one lot. 4. Buildings are more than 15 feet from curbs of internal parking areas and driveways, providing adequate space for landscaping and sidewalks. 5. Sidewalks of at least five feet are provided to building entrances from parking areas and public streets. PRELIMINARY PLAT: The property currently includes two parcels. The main parcel is located at 6800 Cedar Lake Road and includes the school building and grounds. There is a smaller parcel at 6720 Cedar lake Road that is currently paved for overflow parking from the school site. The Eliot Park Apartments plat would subdivide the 6800 Cedar Lake Road into three parcels and plat 6720 Cedar Lake Road into an outlot. The plat also dedicates right-of-way over Cedar Lake Road and Hampshire Avenue South. Lot Information: Lot 1, Block 1 would be 164,551 square feet or 3.78 acres. The proposed use of this lot would be two apartment buildings totaling 138-units. This lot meets the minimum requirements of the proposed R4 zoning district. Lot 2, Block 1 would be a new single family lot that is 60.04 feet wide, 135.50 feet deep, and 8,132 square feet or 0.19 acre in area. This lot meets the minimum requirements of the R2 zoning district. Lot 3, Block 1 would be a new single family lot that is 60.03 feet wide, 135.50 feet deep, and 8,130 square feet or 0.0.19 acre in area. This lot meets the minimum requirements of the R2 zoning district. Outlot A would be approximately 35 feet wide, approximately 154 feet deep, and 5,287 square feet or 0.12 acre in area. The developer proposes to remove the existing pavement and landscape the site, rather than use it for off-site parking, because it cannot meet current parking lot design requirements. Finally, the plat would dedicate 18,199 square feet or 0.42 acres of right-of-way over Hampshire Avenue South and Cedar Lake Road. City Council Meeting of March 18, 2013 (Item No. 8a) Page 8 Title: Eliot Park Apartments Rezoning, Preliminary Plat, Preliminary Planned Unit Development and Conditional Use Permit - 6720 and 6800 Cedar Lake Road Utility Easements: The proposed plat provides all the required drainage and utility easements along the perimeter of the site, plus additional drainage and utility easements over the proposed stormwater system. The easements over the private drainage systems provide the City with the right to access the facilities in case of emergencies, but the private property owner must own and maintain the system. All utility service lines must be buried. Park & Trail Dedication The development will be required pay park and trail dedication fees in lieu of land dedication. The park dedication fee is $1,500 per dwelling unit, and the trail dedication fee is $225 per unit. PUBLIC PROCESS: To date, the following meetings and communications have occurred: • July 9, 2012: City Council Study Session Report on Development Proposal • July 18, 2012: Neighborhood Input Meeting, held at the West End • July 23, 2012: City Council Study Session Discussion • August 9, 2012: Housing Authority Summary Review of Development • August 16, 2012: Planning Commission Summary Review of Development • September 19, 2012: Planning Commission Public Hearing • October 15, 2012: Consideration by City Council and vote of 3-3 – request failed • November 5, 2012: Vote to reconsider Comprehensive Plan Amendment • November 19, 2012: Discussion by City Council at Study Session • December 17, 2013: City Council approval of Comprehensive Plan Amendment • January 16, 2013: Study Session with Planning Commission • February 6, 2013: Neighborhood Input Meeting held at the Municipal Service Center • February 20, 2013: Planning Commission held a public hearing • February 20, 2013: Parks and Recreation Advisory Commission reviewed the plan If City Council grants preliminary approvals, the Final PUD will go before the Planning Commission again for review and recommendation. The City Council will also review the Final Plat and Final PUD. Finally, the EDA and City Council will consider a request for tax-increment financing (TIF) assistance for the development. 60-DAY REVIEW PERIOD City staff will mail a letter to the applicant extending the City’s 60-day review period for the applications, which would otherwise expire March 23, 2013. Additional time will be needed to review the Final PUD and Final Plat due to changes in preliminary plans that occurred during the review process and the need to refer the revised Final PUD application to Planning Commission for review. City Council Meeting of March 18, 2013 (Item No. 8a) Page 9 Title: Eliot Park Apartments Rezoning, Preliminary Plat, Preliminary Planned Unit Development and Conditional Use Permit - 6720 and 6800 Cedar Lake Road ORDINANCE NO.____-13 AN ORDINANCE AMENDING THE ST. LOUIS PARK ORDINANCE CODE CHANGING BOUNDARIES OF ZONING DISTRICTS 6800 CEDAR LAKE ROAD THE CITY OF ST. LOUIS PARK DOES ORDAIN: Section 1. The City Council has considered the advice and recommendation of the Planning Commission (Case No. 13-02-Z). Section 2. The St. Louis Park Zoning Ordinance adopted December 28, 1959, Ordinance No. 730; amended December 31, 1992, Ordinance No. 1902-93, amended December 17, 2001, Ordinance No. 2216-01, as heretofore amended, is hereby further amended by changing the zoning district boundaries by reclassifying the following described lands from their existing land use district classification to the new land use district classification as indicated for the tract as hereinafter set forth, to wit: (Area to be Platted as Lot 1, Block 1, Eliot Park Apartments) Those parts of the following described property: Lots 5 to 27 inclusive, Richmond 3rd Addition, including vacated 22nd Street and that part of Section 8, Township 117, Range 21, described as commencing at a point on East line of West Half of Northeast Quarter, distant 534 feet South from Northeast corner thereof; thence westerly, along a line drawn to the Northeast corner of Lot 19 said Richmond 3rd Addition, to the westerly line of Hampshire Avenue South and the point of beginning of the parcel to be described; thence West to the Northeast corner of said Lot 19; thence South along said addition to the northwesterly line of Cedar Lake Road; thence Northeasterly, along said northwesterly line, to the westerly line of Hampshire Avenue South; thence northerly to the point of beginning and there terminating. Which lie southerly of the following described line: Commencing at the northwest corner of Lot 28, said Richmond 3rd Addition; thence southerly on an assumed bearing of South 0 degrees 46 minutes 08 seconds East, along the westerly lines of Lots 28 and 27 said Richmond 3rd Addition, a distance of 60.03 feet to the point of beginning of the line to be described; thence South 89 degrees 05 minutes 17 seconds East a distance of 135.50 feet; thence South 00 degrees 46 minutes 08 seconds East a distance of 40.02 feet; thence South 89 degrees 05 minutes 17 seconds East a distance of 135.50 feet to the easterly line of Lot 5 said Richmond 3rd Addition and said line there terminating. from R2 Single Family Residence District to R4 Multiple Family Residence District. Section 3. The contents of Planning Case File 13-02-Z are hereby entered into and made part of the public hearing record and the record of decision for this case. City Council Meeting of March 18, 2013 (Item No. 8a) Page 10 Title: Eliot Park Apartments Rezoning, Preliminary Plat, Preliminary Planned Unit Development and Conditional Use Permit - 6720 and 6800 Cedar Lake Road Section 4. This ordinance shall take effect fifteen days after its publication. Public Hearing February 20, 2013 First Reading March 18, 2013 Second Reading Date of Publication Date Ordinance takes effect Adopted by the City Council Reviewed for Administration City Manager Mayor Attest: Approved as to Form and Execution: City Clerk City Attorney City Council Meeting of March 18, 2013 (Item No. 8a) Page 11 Title: Eliot Park Apartments Rezoning, Preliminary Plat, Preliminary Planned Unit Development and Conditional Use Permit - 6720 and 6800 Cedar Lake Road RESOLUTION NO. 13-____ RESOLUTION APPROVING PRELIMINARY PLAT OF ELIOT PARK APARTMENTS BE IT RESOLVED by the City Council of St. Louis Park: Findings 1. Eliot Park Apartments, LLC subdivider of the land proposed to be platted as Eliot Park Apartments has submitted an application for approval of preliminary plat of said subdivision in the manner required for platting of land under the St. Louis Park Ordinance Code, and all proceedings have been duly had thereunder. 2. The proposed preliminary plat has been found to be in all respects consistent with the City Plan and the regulations and requirements of the laws of the State of Minnesota and the ordinances of the City of St. Louis Park. 3. The proposed plat is situated upon the following described lands in Hennepin County, Minnesota, to-wit: Lots 4 to 28 inclusive, Richmond 3rd Addition, including vacated 22nd Street and that part of Section 8, Township 117, Range 21, described as follows: Commencing at a point on East line of West Half of Northeast Quarter, distant 534 feet South from Northeast corner thereof; thence West 157.5 to Northeast corner of Lot 19, Richmond 3rd Addition; thence South along said addition to center line of Cedar Lake Road; thence Northeasterly along same to East line of West Half of Northeast Quarter; thence North along said East line to point of beginning. And, that part of the Northeast Quarter of Section 8, Township 117, Range 21, described as follows: Commencing at a point in the center line of Cedar Lake Road where the East line of the West Half of said Northeast Quarter intersects said center line; thence Northeasterly along the center line of said Cedar Lake Road to a point 75 feet Northeasterly from the point of intersection of said East line of said West Half of Northeast Quarter with the center of said Cedar Lake Road; thence North and parallel with the said East line of said West Half of Northeast Quarter of said Section 8 to the center line of the vacated alley; thence Southwest parallel with the North line of said Cedar Lake Road 75 feet more or less to the East line of said West Half of the Northeast Quarter; thence South along the East line of said West Half of Northeast Quarter to the point of beginning. Hennepin County, Minnesota Abstract Property Torrens Property Torrens Certificate of Title No. 95156 (Lot 10, Richmond 3rd Addition) Torrens Certificate of Title No. 133800 (Lots 25 and 27, Richmond 3rd Addition) Torrens Certificate of Title No. 155930 (Lot 28, Richmond 3rd Addition) City Council Meeting of March 18, 2013 (Item No. 8a) Page 12 Title: Eliot Park Apartments Rezoning, Preliminary Plat, Preliminary Planned Unit Development and Conditional Use Permit - 6720 and 6800 Cedar Lake Road Conclusion 1. The proposed preliminary plat of Eliot Park Apartments is hereby approved and accepted by the City as being in accord and conformity with all ordinances, City plans and regulations of the City of St. Louis Park and the laws of the State of Minnesota, subject to the following conditions: a. Park and trail dedication fees shall be paid prior to the City signing the final plat. b. All utility service structures shall be buried. If any utility service structure cannot be buried (i.e. electric transformer), it shall be integrated into the building design and 100% screened from off-site. c. The grading plan shall be amended to eliminate the steep slopes of the stormwater pond immediately adjacent to public sidewalks. The developer or owner shall pay an administrative fee of $750 per violation of any condition of this approval. Reviewed for Administration: Adopted by the City Council March 18, 2013 City Manager Mayor Attest: City Clerk City Council Meeting of March 18, 2013 (Item No. 8a) Page 13 Title: Eliot Park Apartments Rezoning, Preliminary Plat, Preliminary Planned Unit Development and Conditional Use Permit - 6720 and 6800 Cedar Lake Road RESOLUTION NO. 13-____ A RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTIONS 36-71 AND 36-166 OF THE ST. LOUIS PARK ORDINANCE CODE RELATING TO ZONING TO PERMIT MULITIPLE FAMILY DWELLING AND TWO PRINCIPAL BUILDINGS ON A LOT LOCATED AT 6800 CEDAR LAKE ROAD BE IT RESOLVED BY the City Council of the City of St. Louis Park: Findings 1. Eliot Park Apartments, LLC has made application to the City Council for a Conditional Use Permit under Sections 36-71 and 36-166 of the St. Louis Park Ordinance Code to allow a multiple family dwelling and two principal buildings on a lot within the R-4 Multiple Family Residence District located at 6800 Cedar lake Road for the legal description as follows, to-wit: (Area to be Platted as Lot 1, Block 1, Eliot Park Apartments) Those parts of the following described property: Lots 5 to 27 inclusive, Richmond 3rd Addition, including vacated 22nd Street and that part of Section 8, Township 117, Range 21, described as commencing at a point on East line of West Half of Northeast Quarter, distant 534 feet South from Northeast corner thereof; thence westerly, along a line drawn to the Northeast corner of Lot 19 said Richmond 3rd Addition, to the westerly line of Hampshire Avenue South and the point of beginning of the parcel to be described; thence West to the Northeast corner of said Lot 19; thence South along said addition to the northwesterly line of Cedar Lake Road; thence Northeasterly, along said northwesterly line, to the westerly line of Hampshire Avenue South; thence northerly to the point of beginning and there terminating. Which lie southerly of the following described line: Commencing at the northwest corner of Lot 28, said Richmond 3rd Addition; thence southerly on an assumed bearing of South 0 degrees 46 minutes 08 seconds East, along the westerly lines of Lots 28 and 27 said Richmond 3rd Addition, a distance of 60.03 feet to the point of beginning of the line to be described; thence South 89 degrees 05 minutes 17 seconds East a distance of 135.50 feet; thence South 00 degrees 46 minutes 08 seconds East a distance of 40.02 feet; thence South 89 degrees 05 minutes 17 seconds East a distance of 135.50 feet to the easterly line of Lot 5 said Richmond 3rd Addition and said line there terminating. 2. The City Council has considered the advice and recommendation of the Planning Commission (Case No. 13-06-CUP) and the effect of the proposed excavating on the health, safety and welfare of the roadways and surrounding lands, existing and anticipated traffic conditions, the effect on values of properties in the surrounding area, the effect of the use on the Comprehensive Plan, and compliance with the intent of the Zoning Ordinance. 3. The Council has determined that the proposed conditional uses will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion or hazards, nor will it seriously depreciate surrounding property values. 4. The contents of Planning Case File 13-06-CUP are hereby entered into and made part of the public hearing record and the record of decision for this case. City Council Meeting of March 18, 2013 (Item No. 8a) Page 14 Title: Eliot Park Apartments Rezoning, Preliminary Plat, Preliminary Planned Unit Development and Conditional Use Permit - 6720 and 6800 Cedar Lake Road Conclusion The Conditional Use Permit to allow multiple family dwellings and two principal buildings on a lot at the location described is granted based on the findings set forth above and subject to the following conditions: 1. City of St. Louis Park City Council approvals of rezoning the subject property to R4 Multiple Family Residence District, final plat of Eliot Park Apartments, and Final PUD. 2. In addition to any other remedies, the developer or owner shall pay an administrative fee of $750 per violation of any condition of this approval. 3. Under the Zoning Ordinance Code, this permit shall be revoked and cancelled if the building or structure for which the conditional use permit is granted is removed. The City Clerk is instructed to record certified copies of this resolution in the Office of the Hennepin County Register of Deeds or Registrar of Titles as the case may be. Reviewed for Administration: Adopted by the City Council March 18, 2013 City Manager Mayor Attest: City Clerk City Council Meeting of March 18, 2013 (Item No. 8a) Page 15 Title: Eliot Park Apartments Rezoning, Preliminary Plat, Preliminary Planned Unit Development and Conditional Use Permit - 6720 and 6800 Cedar Lake Road RESOLUTION NO. 13-____ A RESOLUTION APPROVING A PRELIMINARY PLANNED UNIT DEVELOPMENT (PUD) UNDER SECTION 36-367 OF THE ST. LOUIS PARK ORDINANCE CODE RELATING TO ZONING FOR PROPERTY ZONED R-4 MULTIPLE FAMIY RESIDENCE LOCATED AT 6800 CEDAR LAKE ROAD WHEREAS, a complete application for approval of a Preliminary Planned Unit Development (PUD) was received on January 22, 2013, from the applicant, and WHEREAS, notice of a public hearing on the Preliminary PUD was mailed to all owners of property within 350 feet of the subject property plus other affected property owners in the vicinity, and WHEREAS, the Planning Commission reviewed the Preliminary PUD at the meeting of February 20, 2013, and WHEREAS, notice of public hearing on the Preliminary PUD was published in the St. Louis Park Sailor on February 7, 2013, and WHEREAS, the Planning Commission opened the public hearing at the meeting of February 20, 2013, and WHEREAS, the Planning Commission recommended approval of the Preliminary PUD on a 4-0 vote with all members present voting in the affirmative, and WHEREAS, the City Council has considered the staff reports, Planning Commission minutes and testimony of those appearing at the public hearing or otherwise including comments in the record of decision. BE IT RESOLVED BY the City Council of the City of St. Louis Park: Findings 1. Eliot Park Apartments, LLC has made application to the City Council for a Planned Unit Development under Section 36-367 of the St. Louis Park Ordinance Code within the R4 – Multiple Family Residence district located at 6800 Cedar Lake Road for the legal description as follows, to-wit: (Area to be Platted as Lot 1, Block 1, Eliot Park Apartments) Those parts of the following described property: Lots 5 to 27 inclusive, Richmond 3rd Addition, including vacated 22nd Street and that part of Section 8, Township 117, Range 21, described as commencing at a point on East line of West Half of Northeast Quarter, distant 534 feet South from Northeast corner thereof; thence westerly, along a line drawn to the Northeast corner of Lot 19 said Richmond 3rd Addition, to the westerly line of Hampshire Avenue South and the point of beginning of the parcel to be described; thence West to the Northeast corner of said Lot 19; thence South along said addition to the northwesterly line of Cedar Lake Road; thence Northeasterly, along said northwesterly line, to the westerly line of Hampshire Avenue South; thence northerly to the point of beginning and there terminating. City Council Meeting of March 18, 2013 (Item No. 8a) Page 16 Title: Eliot Park Apartments Rezoning, Preliminary Plat, Preliminary Planned Unit Development and Conditional Use Permit - 6720 and 6800 Cedar Lake Road Which lie southerly of the following described line: Commencing at the northwest corner of Lot 28, said Richmond 3rd Addition; thence southerly on an assumed bearing of South 0 degrees 46 minutes 08 seconds East, along the westerly lines of Lots 28 and 27 said Richmond 3rd Addition, a distance of 60.03 feet to the point of beginning of the line to be described; thence South 89 degrees 05 minutes 17 seconds East a distance of 135.50 feet; thence South 00 degrees 46 minutes 08 seconds East a distance of 40.02 feet; thence South 89 degrees 05 minutes 17 seconds East a distance of 135.50 feet to the easterly line of Lot 5 said Richmond 3rd Addition and said line there terminating. 2. The City Council has considered the advice and recommendation of the Planning Commission (Case No. 13-04-PUD) and the effect of the proposed PUD on the health, safety and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, the effect on values of properties in the surrounding area, the effect of the use on the Comprehensive Plan, and compliance with the intent of the Zoning Ordinance. 3. The City Council has determined that the PUD will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion or hazards, nor will it seriously depreciate surrounding property values. The Council has also determined that the proposed PUD is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan and that the requested modifications comply with the requirements of Section 36-367(b)(5). The specific modifications include: a. Increased residential density from 30 units per acre to 36.5 units per acre b. Increased Floor Area Ratio from 0.70 to 0.90 c. Increased building height to allow a portion of the South Building to be 47 feet tall d. Increased building height to allow a portion of the North Building to be 42.5 feet tall e. Reduced front yard (south side) to 25 feet f. Reduced side yard (east side) to 19 feet for the North Building g. Reduced side yard (east side) to 24 feet for the South Building h. Reduced side yard (west side) to 18 feet for the North Building i. Reduced side yard (west side) to 14 feet for the South Building j. Allowing two principal buildings on a lot 4. The contents of Planning Case File 13-04-PUD are hereby entered into and made part of the public hearing record and the record of decision for this case. Conclusion The Preliminary Planned Unit Development at the location described is approved based on the findings set forth above and subject to the following conditions: 1. The final development plan for the PUD shall be submitted for approval within 90 days after the City Council approval of the Preliminary PUD approval unless a written request for a time extension is submitted by the applicant and approved by the City Council. 2. A public access easement in a form approved by the City Attorney to formalize public access to the private play area. 3. The plans shall be revised to provide a less abrupt transition from the new sidewalk location to the existing sidewalk location on the north side of the site along Idaho Avenue. City Council Meeting of March 18, 2013 (Item No. 8a) Page 17 Title: Eliot Park Apartments Rezoning, Preliminary Plat, Preliminary Planned Unit Development and Conditional Use Permit - 6720 and 6800 Cedar Lake Road 4. The plans shall be revised to provide a minimum five feet wide landscape boulevard between the street curb and sidewalk along Cedar Lake Road, which will cause the public sidewalk to extend into private property. An easement shall be provided to allow public ingress, egress and maintenance of the public sidewalk. 5. The plans shall be revised to provide a five feet wide landscape boulevard along Idaho Avenue in the vicinity of the stormwater pond. 6. The grading plan shall be amended to eliminate the steep slopes of the stormwater pond immediately adjacent to public sidewalks. 7. The site shall be developed, used and maintained in conformance with the Official Exhibits. 8. Prior to issuance of building permits: a. The developer shall sign the City’s Assent Form and the Official Exhibits. b. Final plans shall be reviewed by the City Engineer and Zoning Administrator to ensure that all proposed utilities and construction documents conform to the requirements of the City Code of Ordinances and City policies. c. The developer shall submit a financial security in the form of cash escrow or letter of credit in the amount of 125% of the costs of public sidewalk installation, repair/cleaning of public streets/utilities, landscaping, and designed outdoor recreation area features. d. The City and developer shall enter into a planning development agreement. 9. Prior to starting any land disturbing activities (excluding building demolition), the following conditions shall be met: a. Proof of recording the final plat shall submitted to the City. b. Building material samples and colors must be submitted to the City for review. c. Assent Form and official exhibits must be signed by the applicant and owner. d. A preconstruction meeting shall be held with the appropriate development, construction, private utility, and City representatives. e. All necessary permits must be obtained. 10. The developer shall comply with the following conditions during construction: a. All City noise ordinances shall be complied with, including that there be no construction activity between the hours of 10 p.m. and 7 a.m. Monday through Friday, and between 10 p.m. and 9 a.m. on weekends. b. The site shall be kept free of dust and debris that could blow onto neighborhood properties. c. Public streets shall be maintained free of dirt and shall be cleaned as necessary. d. The City shall be contacted a minimum of 72 hours prior to any work in a public street. Work in a public street shall take place only upon the determination by the Director of Public Works that appropriate safety measures have been taken to ensure motorist and pedestrian safety. 11. Prior to the issuance of any permanent certificate of occupancy permit the following shall be completed: a. Landscaping and irrigation shall be installed in accordance with the Official Exhibits. City Council Meeting of March 18, 2013 (Item No. 8a) Page 18 Title: Eliot Park Apartments Rezoning, Preliminary Plat, Preliminary Planned Unit Development and Conditional Use Permit - 6720 and 6800 Cedar Lake Road In addition to any other remedies, the developer or owner shall pay an administrative fee of $750 per violation of any condition of this approval. Pursuant to Section 36-367(e)(6) of the Zoning Ordinance, the City will require execution of a development agreement as a condition of approval of the Preliminary and Final PUD. The development agreement shall address those issues which the City Council deems appropriate and necessary. The Mayor and City Manager are authorized to execute the development agreement. Reviewed for Administration: Adopted by the City Council March 18, 2013 City Manager Mayor Attest: City Clerk City Council Meeting of March 18, 2013 (Item No. 8a) Page 19 Title: Eliot Park Apartments Rezoning, Preliminary Plat, Preliminary Planned Unit Development and Conditional Use Permit - 6720 and 6800 Cedar Lake Road [EXCERPT] OFFICIAL MINUTES PLANNING COMMISSION ST. LOUIS PARK, MINNESOTA FEBRUARY 20, 2013 – 6:00 p.m. COUNCIL CHAMBERS MEMBERS PRESENT: Lynne Carper, Dennis Morris, Richard Person, Carl Robertson MEMBERS ABSENT: Claudia Johnston-Madison, Robert Kramer, Larry Shapiro STAFF PRESENT: Meg McMonigal, Gary Morrison, Sean Walther, Nancy Sells 1. Call to Order – Roll Call 2. Approval of Minutes of February 6, 2013 Commissioner Morris moved approval of the minutes of February 6, 2013. Commissioner Person seconded the motion, and the motion passed on a vote of 4-0. 3. Public Hearings A. Eliot Park Apartments Location: 6720 and 6800 Cedar Lake Rd. Applicant: Hunt Associates Case No: 13-02-Z, 13-03-S, 13-04-PUD, 13-06-CUP, 13-13-VAR Sean Walther, Senior Planner, presented the staff report. He explained that the applicant submitted plans for the preliminary plat in January that indicated about a 3.6 acre lot on the former Eliot School building site also subdividing and providing three single family sites on the north of the property, and the remnant small parcel left unbuildable on the east side of Hampshire and proposed to be an outlot. He spoke about four variances that are being requested related to the single family lots. Mr. Walther reviewed the PUD modifications. He discussed the density proposed. Density allowed in the R-4 District is 30 units per acre. An increase is permitted with a PUD, which was discussed in detail during the Comprehensive Plan amendment process. He discussed a condition of approval regarding meeting the minimum of class I requirement on each building elevation. Mr. Walther stated that a neighborhood meeting was held on February 6th. He said there were some suggestions from the neighborhood at that meeting that the applicant intends to incorporate. Mr. Walther added that the Commission has been provided with an alternate site plan. He noted that those adjustments have not been carried through all the building plans yet and would need to be resubmitted and reviewed by staff before it went to the City Council. Mr. Walther said none of the adjustments were significant in changing any PUD modifications or findings of the staff. City Council Meeting of March 18, 2013 (Item No. 8a) Page 20 Title: Eliot Park Apartments Rezoning, Preliminary Plat, Preliminary Planned Unit Development and Conditional Use Permit - 6720 and 6800 Cedar Lake Road In reviewing the recommended actions, Mr. Walther stated that staff recommends approval of the final PUD be held off until all drawings can be updated and provided to the Planning Commission. Commissioner Morris asked for clarification about what is being recommended and the alternate site plan dated February 14, 2013. Mr. Walther responded that all the staff findings, statistics and review are based on the January 21st plan. It is hoped that the Commission could give direction and assent to the alternate proposal that is still being developed. He discussed the concern raised by the neighborhood which is reflected in the new direction; the play area proximity to the pond and traffic on Cedar Lake Rd. The neighborhood requested that the developer consider moving the play area to the north side of the site, as reflected in the alternate site plan. He explained that one of the consequences of that is that it encroaches into one of the proposed lots. Commissioner Morris asked why a variance would then be required. Mr. Walther said if this plan came forward a variance would not be required. He said it’s possible the alternate plan would become the final plan which could be brought to the City Council with those adjustments. Chair Robertson asked Mr. Walther to review the proposed density. Mr. Walther said medium residential cut off is 30 units/acre. High density allows up to 75 units/acre. The proposal was slightly over 30 units per acre. If the alternative proposal went forward that would reduce the density somewhat. Meg McMonigal, Planning and Zoning Supervisor, noted that the proposal was for a few units over medium density which required the high density designation in the Comprehensive Plan. The matching zoning district allows 30 units/acre plus through a PUD 10% more is allowed. The R-4 zoning with a PUD puts the proposal just outside the medium density in the Comp Plan. Through the approval of a PUD the number of units would be limited to this proposal. It is still much closer to a medium density layout. Pete Keely, Collage Architects, spoke about the alternate site plan, elevation plans, and building materials. Chair Robertson opened the public hearing. He acknowledged written comments from two residents. Judy Dvorak submitted an email asking the Commission to listen to the Eliot neighborhood. Mark Lindstrom, 6629 Cedar Lake Road, suggested a basketball court in the green space; rerouting traffic other than on Cedar Lake Road; and consideration of plans for the vacant church across the street. As no one was present wishing to speak, the Chair closed the public hearing. Commissioner Morris said he doesn’t support the full recommended action and proposed separating the staff recommendations. He said he doesn’t believe there is a need for a variance. He added that he doesn’t accept the preliminary plat as presented as it still shows Lots 3 and 4. City Council Meeting of March 18, 2013 (Item No. 8a) Page 21 Title: Eliot Park Apartments Rezoning, Preliminary Plat, Preliminary Planned Unit Development and Conditional Use Permit - 6720 and 6800 Cedar Lake Road Chair Robertson said he was still bothered by the overall density and the initial guidelines from the neighborhood. The process was good and everyone came together and talked about medium density. He said he understands that the density is just over the low end of the high density designation. Commissioner Morris said it is going to be 138 units, whether it is called medium or high density. Commissioner Morris said philosophically he’s opposed to the Planning Commission taking issues that are not fully developed and using verbal explanations as to how things will turn out rather than seeing plan sheets and seeing statistics based on those plan sheets. He said he understood that staff, the developer, and the Commission want to move the development along. He stated he understands that in moving the playground, a single family home would be eliminated from the original plan. Chair Robertson said he sees the proposed single family homes more as a buffer between the development and the existing single family homes. He stated he thinks the Commission should take action to move the development along, whether that action is in favor or opposed. Commissioner Person stated he did not want to approve the preliminary plat because of the additional information provided at the meeting. Commissioner Carper said he agreed. Commissioner Morris made a motion recommending approval of rezoning a portion, including the lot in question, of 6800 Cedar Lake Road from R-2 Single Family Residence to R-4 Multiple Family Residence. Commissioner Carper seconded the motion, and the motion passed on a vote of 4-0. Commissioner Morris made a motion recommending approval of the Preliminary Planned Unit Development (PUD) for 6800 Cedar Lake Road to allow modifications to the front and side yards, floor area ratio, height, and density. Commissioner Person seconded the motion, and the motion passed on a vote of 4-0. Commissioner Morris made a motion recommending approval of a Conditional Use Permit for 6800 Cedar Lake Road to allow multiple family dwellings and more than one principal building on a lot. Commissioner Carper seconded the motion, and the motion passed on a vote of 4-0. Commissioner Morris made a motion recommending denial of variances from the lot width and lot area requirements for two proposed single family lots (Lots 3 and 4). Commissioner Person seconded the motion, and the motion for denial passed 4-0. Commissioner Morris said he found the preliminary plat is not ready for submittal and he made a motion recommending denial of the Preliminary Plat to subdivide the property. Commissioner Carper seconded the motion, and the motion for denial passed 4-0. City Council Meeting of March 18, 2013 (Item No. 8a) Page 22 Title: Eliot Park Apartments Rezoning, Preliminary Plat, Preliminary Planned Unit Development and Conditional Use Permit - 6720 and 6800 Cedar Lake Road Excerpt - Unofficial Parks & Recreation Advisory Commission Meeting Minutes February 20, 2013 f. Eliot School Apartment Proposal (Sean Walther) Mr. Walther, Senior Planner, advised apartments are proposed at the former Eliot School site. Members reviewed an application submission from Collage Architects relating to the two building proposal which would include 138 units. The proposal includes single family lots be added on the north side to buffer immediate neighbors from buildings. Mr. Walther indicated the Commission is asked to accept Park dedication fees charged for the project or park land. As a guideline, the Comprehensive Plan leans toward accepting park dedication fees versus land. The area under discussion is close in proximity to Hampshire Park which will have a new play structure installed this year. Park dedication fees would be deposited into a fund to be used only for new park items, not for replacement or park maintenance. The Council has approved the comprehensive plan amendment to High Density Residential, Mr. Walther advised, and the Planning Commission had reviewed the application earlier this evening. The developer has proposed to include a toddler play structure in the north section and eliminate one of three single family lots. The developer has promised that the play equipment would be available for use by anyone but the City clarified that the equipment is not public equipment to be owned and maintained by the City. The City will ask for a public egress of the play area to allow public to utilize play area. Part of the PUD, Mr. Walther explained, is the developer needs to maintain the play area forever until it is removed. Mr. Walther is asking the Commission for informal direction on the play area. Mr. Worthington inquired if the sidewalks on the east and west side of the proposed development will be improved to which Mr. Walther advised they are reconstructing all sidewalks around the proposed development. Hampshire Park is easily accessible as it is approximately two to three blocks from proposed development. Mr. Beane inquired on the timeline of the project. Final approval will be asked of Council in early May; demolition will begin mid-summer. Mr. Birno advised the playground structure proposed at Hampshire Park is geared for children ages 5 to 12. Mr. Worthington asked about on-site water management to which Mr. Walther explained there will be native plantings along with a rain pond on the north side of the plot. This water will be piped to the south where underground water storage will be located in the middle and lower ponds. Interestingly, the proposed project area is located in two watershed districts – Bassett Creek and Minnehaha Creek. Mr. Walther explained when the developer files the final plat for the project, they will then pay the park dedication fee. The filing is anticipated to occur in June or July of 2013. Members briefly discussed. It was moved by Commission member Worthington for the Parks and Recreation Advisory Commission to approve acceptance of park dedication fees in the amount of $210,000 in lieu of park land for the development proposed on the Eliot School lot. Also moved by Commission Member Worthington and Hagemann to recommend a public access easement for the playground area on the project. Motion passed 5 – 0. Extract from Eliot Park Traffic Update by SRF PROPOSED DEVELOPMENT The proposed development is located north of Cedar Lake Road, between Idaho Avenue and Hampshire Avenue. As shown in Figure 3, the proposed plan includes replacing the existing Eliot School building with a 138-unit apartment complex. It should be noted that there is the potential for up to three additional single-family lots proposed. The proposed development also includes an underground parking facility for residents, a surface parking lot for short-term/visitor parking and an access site driveway provided along Idaho Avenue and Hampshire Avenue. In addition, there is a driveway connecting Idaho Avenue and Hampshire Avenue that is expected to primarily serve short-term and visitor parking. When compared to the primary residential driveways for the proposed development, the driveway between Idaho Avenue and Hampshire Avenue is not expected to be significantly utilized. SIGHT DISTANCE REVIEW Site access to the proposed development is being provided along Idaho Avenue and Hampshire Avenue. Therefore, observations were conducted as part of the Traffic Review of the Proposed Fire Station Two (dated March 14, 2008) to determine if adequate sight distance is available for the southbound approaches of Idaho Avenue and Hampshire Avenue to allow vehicles to safely access Cedar Lake Road. According to current road design standards, a decision-reaction time of eight seconds is desirable, based on the 35-mph speed limit on Cedar Lake Road. Five observations were conducted at both intersections. Based on the measurements taken in the field, the sight distances observed for vehicles exiting from Idaho Avenue and Hampshire Avenue are presented in Table 4. Since the sight distance for both intersections for the southbound approaches is greater than the acceptable threshold of eight seconds, sight distance is not considered an issue for these intersections. Furthermore, there were no reported crashes over the most recent three-year period (2009-2011) at either of these intersections. City Council Meeting of March 18, 2013 (Item No. 8a) Title: Eliot Park Apartments Rezoning, Preliminary Plat, Preliminary Planned Unit Development and Conditional Use Permit - 6720 and 6800 Cedar Lake Road 3DJH23 0127879February 2013Eliot Park Traffic StudyFigure 3Proposed Site PlanCity of St. Louis ParkH:\Projects\7879\TS\Figures\Fig03_Site Plan.cdrNORTHNorthCity Council Meeting of March 18, 2013 (Item No. 8a) Title: Eliot Park Apartments Rezoning, Preliminary Plat, Preliminary Planned Unit Development and Conditional Use Permit - 6720 and 6800 Cedar Lake Road3DJH Table 4 Sight Distance Observations Intersection/ Approach Sight Distance Idaho Avenue Southbound Approach – Looking East 10 sec. Southbound Approach – Looking West 10 sec. Hampshire Avenue Southbound Approach – Looking East 10 sec. Southbound Approach – Looking West 15 sec. It should be noted that local residents along Cedar Lake Road have expressed concern regarding sight-distance from their respective residential driveways. However, individual driveways were not reviewed as part of this traffic study and additional review would be required to determine if adequate site distance exists. In general, it is common to have individual driveways that do not meet typical site distance guidelines, particularly in established neighborhoods, since mitigation can be a significant impact and/or expensive. TRAFFIC FORECASTS Construction of the proposed development is expected to be completed in the year 2013. Therefore, traffic forecasts for build conditions were developed for year 2014 build conditions (one year after construction). These forecast volumes take into account background growth on the adjacent roadway system and estimated trips generated by the proposed development. To account for general background growth in the area, an annual growth rate of one-half percent was applied to the existing peak hour volumes to develop year 2014 background traffic forecasts. This growth rate is consistent with historical growth rates in the area since 2001 (based on MnDOT AADT volumes). To account for traffic impacts associated with the proposed development, trip generation estimates for the a.m. and p.m. peak hours and a daily basis were developed. Trip generation estimates for the proposed apartment complex were developed using the ITE Trip Generation Manual, 8th Edition. Table 5 shows the expected trip generation for the proposed development, including the three single-family lots previously mentioned. Table 5 Trip Generation Estimates Land Use Type (ITE Code) Size (Dwelling Units) A.M. Peak Hour Trips P.M. Peak Hour Trips Daily TripsIn Out In Out Apartment (220) 138 14 56 56 30 918 Single-Family Housing (210)3 122129 Total15585831947 City Council Meeting of March 18, 2013 (Item No. 8a) Title: Eliot Park Apartments Rezoning, Preliminary Plat, Preliminary Planned Unit Development and Conditional Use Permit - 6720 and 6800 Cedar Lake Road 3DJH25 Based on the trip generation estimates, the proposed development is expected to generate 73 a.m. peak hour trips, 89 p.m. peak hour trips, and 947 daily trips. It should be noted that the ITE rate used (based on the number of dwelling units) equates to an average of approximately two persons per unit. The proposed development trips were distributed throughout the study area based on the directional distribution shown in Figure 4. The directional distribution was developed using a combination of existing travel patterns and historical AADT volumes within the area. Figure 5 displays the a.m. and p.m. peak hour site generated trips at the main access locations. The combination of background traffic and trips generated by the proposed development, which represents the year 2014 build traffic volumes, is shown in Figure 6. Trip Generation Comparison Since Eliot School was constructed in 1926 and expanded in 1952, several tenants have used the building. In more recent years, the building has been occupied by a combination of Independent School District 287 and other academies, but was vacated in 2010. However, to provide a comparison between the previous Eliot School land uses versus the proposed apartment complex, trip generation rates for each land use were reviewed. For purposes of this comparison, the school was assumed to have a maximum student capacity of 528 students, which was provided by City staff. Results of the trip generation comparison use ITE rates shown in Table 6 indicates that the proposed development will generate significantly less trips during the a.m. peak hour, a similar amount of trips during the p.m. peak hour, and approximately 270 more daily trips when compared to the former Eliot School at full capacity. Specific impacts of the proposed development trip generation are discussed later in this document. Table 6 Trip Generation Comparison Land Use Type Size A.M. Peak Hour Trips P.M. Peak Hour Trips Daily TripsIn Out In Out Eliot School 528 Students 131 107 39 40 681 Eliot Park Development 138 DU 15 58 58 31 947 Difference -116 -49 +19 -9 +266 YEAR 2014 BUILD CONDITION To determine if the existing roadway network and proposed access scenarios can accommodate the year 2014 build traffic forecasts, a detailed traffic operations analysis was conducted. The study intersections were once again analyzed using a combination of Synchro/SimTraffic and the HCM. It should be noted the improvements recommended to mitigate the existing capacity issues (i.e. signal timing and left-turn phasing improvements) were assumed to be implemented in the year 2014 build conditions to better identify impacts of the proposed development. City Council Meeting of March 18, 2013 (Item No. 8a) Title: Eliot Park Apartments Rezoning, Preliminary Plat, Preliminary Planned Unit Development and Conditional Use Permit - 6720 and 6800 Cedar Lake Road 3DJH26 y Li Louisiana AveKentucky AveJersey AveIdaho AveHampshire AveFranklin Ave Nevada AveCedar Lake Rd W 23rd St W 26th St Edgewood AveEliot View Rd0127879 September 2012 Eliot Park Traffic Study Figure 4Directional Distribution City of St. Louis Park 20% 25%30%25%NORTHNorthH:\Projects\7879\TS\Figures\Fig04_Directional Distribution.cdrNORTHNorthCity Council Meeting of March 18, 2013 (Item No. 8a) Title: Eliot Park Apartments Rezoning, Preliminary Plat, Preliminary Planned Unit Development and Conditional Use Permit - 6720 and 6800 Cedar Lake Road Page 27 (0) 0(21) 5 0 (0)0 (0) (8) 2 0 (0) 8 (4) 21 (11) (20) 6(0) 0 2 (9)0 (0) (4) 9 (12) 20 0127879 February 2013 Eliot Park Traffic Study Figure 5Site Generated Trips City of St. Louis ParkNORTHNorthH:\Projects\7879\TS\Figures\Fig02_Site Generated Trips-New.cdrNORTHNorthCity Council Meeting of March 18, 2013 (Item No. 8a) Title: Eliot Park Apartments Rezoning, Preliminary Plat, Preliminary Planned Unit Development and Conditional Use Permit - 6720 and 6800 Cedar Lake Road Page 28 y Li Louisiana AveKentucky AveJersey AveIdaho AveHampshire AveFranklin Ave Nevada AveCedar Lake Rd W 23rd St W 26th St Edgewood AveEliot View Rd220 (295 )385 (595 )75 (195 )Louis iana Ave (75 ) 50 (630 ) 320 (80 ) 40 Cedar L a k e R d (110) 1 2 0 (315) 3 8 0 (165) 1 4 0 25 ( 5 0) 150 ( 4 7 5) 120 ( 3 8 0) Idaho Ave Cedar L a k e R d (25) 1 0 (685) 6 7 0 5 ( 1 5) 245 ( 8 9 0) (15 ) 15 (10 ) 20 Hampshi re Ave Cedar L a k e R d (30) 1 0 (665) 6 7 5 (10) 5 5 ( 2 0) 215 ( 8 8 0) 5 ( 2 5)15 (15 )0 (5 )10 (10 ) (10 ) 15 (0 ) 0 (20 ) 30 19,100 12,200 13,800 14,150 13,700700 825 0127879 February 2013 Eliot Park Traffic Study Figure 6Year 2014 Build Conditions City of St. Louis ParkNORTHNorthH:\Projects\7879\TS\Figures\Fig06_2014 Build Conditions-New.cdrNORTHNorthCity Council Meeting of March 18, 2013 (Item No. 8a) Title: Eliot Park Apartments Rezoning, Preliminary Plat, Preliminary Planned Unit Development and Conditional Use Permit - 6720 and 6800 Cedar Lake Road Page 29 Results of the year 2014 build operations analysis shown in Table 7 indicates that all study intersections are expected to operate at an acceptable overall LOS D or better during the a.m. and p.m. peak hours with the proposed development. Side-street delays are expected to be similar or less than existing conditions for vehicles waiting on Idaho Avenue and Hampshire Avenue to enter Cedar Lake Road. These side-street delays are considered acceptable and do not require mitigation. Table 7 2014 Build Peak Hour Capacity Analysis Intersection A.M. Peak P.M. Peak LOS Delay LOS Delay Cedar Lake Road/Louisiana Avenue C 25 sec. D 50 sec. Cedar Lake Road/Idaho Avenue *A/B 11 sec. A/D 30 sec. Cedar Lake Road/Hampshire Avenue *A/B 14 sec. A/F 55 sec. * Indicates an unsignalized intersection with side-street stop control, where the overall LOS is shown followed by the worst approach LOS. The delay shown represents the worst side-street approach delay. To minimize the impact of left-turning vehicles along Cedar Lake Road, restriping this segment of Cedar Lake Road to a three-lane roadway section should be considered. This segment of roadway appears to be a good candidate for this type of roadway section due to the number of residential driveways on Cedar Lake Road, the lack of on-street parking demand, the existing roadway width, and the average daily traffic volume along the corridor. Further discussions with City staff and impacted residents should be considered to determine the feasibility and perception of this recommendation, including potential impacts to the existing bike route along Cedar Lake Road. Finally, if the recommended improvements to address the existing operational and queuing issues are not implemented by the time that the proposed development is constructed, it is important to determine how the study intersections will be impacted. As noted earlier, westbound queues along Cedar Lake Road currently extend beyond Idaho Avenue and Hampshire Avenue approximately five percent of the p.m. peak hour. Under future year 2014 conditions without the existing recommended improvements, these queues are expected to continue and extend beyond Idaho Avenue and Hampshire Avenue more frequently (approximately 15 to 20 percent of the p.m. peak hour). Although side-street delays at the study intersections are not expected to be significantly impacted based on these queues, it does create a potential safety issues as vehicles queued along Cedar Lake Road allow access for vehicles from the side-streets. This situation should be monitored to determine if potential improvements are necessary. City Council Meeting of March 18, 2013 (Item No. 8a) Title: Eliot Park Apartments Rezoning, Preliminary Plat, Preliminary Planned Unit Development and Conditional Use Permit - 6720 and 6800 Cedar Lake Road Page 30 City Council Meeting of March 18, 2013 (Item No. 8a) Title: Eliot Park Apartments Rezoning, Preliminary Plat, Preliminary Planned Unit Development and Conditional Use Permit - 6720 and 6800 Cedar Lake RoadPage 31 City Council Meeting of March 18, 2013 (Item No. 8a) Title: Eliot Park Apartments Rezoning, Preliminary Plat, Preliminary Planned Unit Development and Conditional Use Permit - 6720 and 6800 Cedar Lake RoadPage 32 City Council Meeting of March 18, 2013 (Item No. 8a) Title: Eliot Park Apartments Rezoning, Preliminary Plat, Preliminary Planned Unit Development and Conditional Use Permit - 6720 and 6800 Cedar Lake RoadPage 33 City Council Meeting of March 18, 2013 (Item No. 8a) Title: Eliot Park Apartments Rezoning, Preliminary Plat, Preliminary Planned Unit Development and Conditional Use Permit - 6720 and 6800 Cedar Lake RoadPage 34 City Council Meeting of March 18, 2013 (Item No. 8a) Title: Eliot Park Apartments Rezoning, Preliminary Plat, Preliminary Planned Unit Development and Conditional Use Permit - 6720 and 6800 Cedar Lake RoadPage 35 NORTH SOUTH BUILDING BUILDINGTANDEM 12 16STANDARD 69 73HANDICAP 4 4TOTAL 85 93TOTAL 68 709'-0"9'-0"9'-0"9'-6"10'-0"9'-0"9'-1"156'-8"225'-8"61'-0"38'-0"107'-8"38'-0"29'-10"38'-0"27'-8"81'-8"10'-0"9'-0"9'-0"8'-6"8'-11"9'-0"8'-6"9'-0"9'-0"8'-6"22'-0"22'-0"18'-0"60'-0"22'-0"18'-0"9'-4"9'-0"9'-0"9'-0"9'-0"9'-0"8'-0"8'-0"8'-0"8'-0"8'-0"9'-0"8'-6"9'-0"9'-0"8'-6"9'-0"18'-0"15'-0116"17'-111516"18'-0"15'-0"8'-7"9'-3"8'-6"9'-3"9'-3"9'-3"9'-3"9'-3"9'-0"8'-6"10'-2"5'-0"8'-8"8'-9"8'-6"8'-0"8'-8116"8'-0"8'-6"8'-6"8'-10"30'-4"10'-0"9'-0"9'-6"10'-0"9'-6"12'-0"8'-8"8'-6"8'-0"8'-6"8'-6"8'-6"8'-0"8'-0"8'-6"8'-6"15'-4"15'-4"15'-4"30'-4"15'-4"15'-4"30'-4"15'-4"18'-0"18'-0"8'-0"8'-0116"19'-0"19'-0"16'-2516"9'-0"10'-4"18'-0"22'-0"3'-8"12'-0"10'-0"14'-8"6'-0"23'-8"14'-8"5'-8"19'-8"8'-8"5'-0"9'-0"165'-0"27'-8"12'-0"12'-0"12'-0"6'-0"12'-8"12'-0"12'-0"11'-8"12'-0"6'-0"12'-0"12'-0"5'-0"9'-0"9'-0"9'-0"5'-0"18'-0"12'-0"7'-0"12'-0"27'-8"14'-4"16'-4"5'-0"8'-8"16'-0"29'-8"17'-0"BIKE LOOPS TYP.2A200 3A200 1A200 4A200 15'-4"30'-4"15'-4"15'-4"30'-4"15'-4"15'-4"30'-4"15'-4"FOUNDATION PLAN NOTES1. ---A100GARAGE LEVEL PLAN,NORTH BUILDING12-003PK/AH/BGAO/RHPKwww.collagearch.comDATE:ELIOT PARKMARCH 1, 2013DATE:03.01.13I HEREBY CERTIFY THAT THIS PLAN SPECIFICATION ORREPORT WAS PREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULY LICENSEDARCHITECT UNDER THE LAWS OF THE STATE OFMINNESOTA.PETER KEELYREGISTRATION NO: 23570ST. LOUIS PARK, MNCITY OF ST. LOUIS PARKAPPLICATION SUBMISSIONKEY PLANOWNER: HUNT ASSOCIATESCollage | architectsArchitectPete Keely651.472.0050705 Raymond Avenue #200St. Paul, Minnesota 55114BKBM EngineersCivil EngineerTom Cesare763-843-04205930 Brookllyn Blvd.Minneapolis, Minnesota 55429b.e. landscape designs, llc.Landscape ArchitectBen Erickson705 Raymond Avenue #200St. Paul, Minnesota 55114SCALE: 1/8"=1'-0"1 GARAGE LEVEL PLAN, NORTH BUILDINGA100 City Council Meeting of March 18, 2013 (Item No. 8a) Title: Eliot Park Apartments Rezoning, Preliminary Plat, Preliminary Planned Unit Development and Conditional Use Permit - 6720 and 6800 Cedar Lake RoadPage 36 62'-0"17'-8"8'-6"9'-0"9'-0"8'-6"9'-0"9'-0"8'-6"9'-0"19'-0"22'-0"18'-0"22'-0"18'-0"8'-0"8'-0"8'-6"8'-6"9'-0"18'-0"8'-6"8'-6"8'-6"8'-6"19'-0"22'-0"22'-0"8'-0"8'-8"8'-6"8'-0"8'-6"8'-6"8'-6"8'-0"EL 908.0'EL 914.33'8'-6"16'-0"22'-0"16'-0"7'-4"16'-0"18'-0"8'-0"12'-0"12'-0"11'-8"23'-3316"5'-10"9'-1078"29'-6"24'-6"10'-0"24'-6"16'-0"8'-8"26'-378"6'-1"6'-238"8'-6"12'-0116"7'-0"12'-0"18'-0"4'-111516"14'-8"9'-0"19'-71116"8'-8516"5'-0"2A200 3A200 1A200 4A200 FOUNDATION PLAN NOTES1. ---A100-AGARAGE LEVEL PLAN,SOUTH BUILDING12-003PK/AH/BGAO/RHPKwww.collagearch.comDATE:ELIOT PARKMARCH 1, 2013DATE:03.01.13I HEREBY CERTIFY THAT THIS PLAN SPECIFICATION ORREPORT WAS PREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULY LICENSEDARCHITECT UNDER THE LAWS OF THE STATE OFMINNESOTA.PETER KEELYREGISTRATION NO: 23570ST. LOUIS PARK, MNCITY OF ST. LOUIS PARKAPPLICATION SUBMISSIONKEY PLANOWNER: HUNT ASSOCIATESCollage | architectsArchitectPete Keely651.472.0050705 Raymond Avenue #200St. Paul, Minnesota 55114BKBM EngineersCivil EngineerTom Cesare763-843-04205930 Brookllyn Blvd.Minneapolis, Minnesota 55429b.e. landscape designs, llc.Landscape ArchitectBen Erickson705 Raymond Avenue #200St. Paul, Minnesota 55114SCALE: 1/8"=1'-0"1 GARAGE LEVEL PLAN, SOUTH BUILDINGA100-A City Council Meeting of March 18, 2013 (Item No. 8a) Title: Eliot Park Apartments Rezoning, Preliminary Plat, Preliminary Planned Unit Development and Conditional Use Permit - 6720 and 6800 Cedar Lake RoadPage 37 67'-0"67'-0"27'-0"37'-8"27'-0"38'-0"21'-0"21'-0"61'-0"61'-0"13'-8"156'-8"43'-4"27'-8"66'-4"5'-8"183'-8"69'-8"21'-8"38'-0"16'-4"11'-0"165'-0"126'-4"27'-8"ONE BEDROOM15TWO BEDROOM09THREE BEDROOM 00TOTAL242A200 3A200 1A200 4A200 15'-4"30'-4"15'-4"15'-4"30'-4"15'-4"15'-4"30'-4"15'-4"GENERAL NOTES1. ALL EXTERIOR DIMENSIONS ARE TO OUTSIDE FACE OF SHEATHING OR OUTSIDEFACE OF MASONRY UNLESS OTHERWISE NOTED.2. VERIFY SLAB EDGE LOCATIONS, BRICK AND MASONRY FACE WITH ARCHITECTURALAND STRUCTURAL DETAILS.3. INTERIOR WALL DIMENSIONS ARE TO CENTERLINE OF WALLS UNLESS NOTEDOTHERWISE. WHERE CLEAR DIMENSIONS ARE INDICATED, THESE DIMENSIONSSHALL BE MAINTAINED.4. ROUGH OPENING DIMENSIONS OF WINDOWS, DOORS AND OTHER COMPONENTSSHALL BE VERIFIED WITH ACTUAL DIMENSIONS OF SUPPLIED COMPONENTS.5. DO NOT SCALE DRAWINGS. IF DIMENSION IS NOT CLEAR, NOT GIVEN, OR PRESENTSA CONFLICT. NOTIFY THE ARCHITECT IMMEDIATELY.6. NOTIFY ARCHITECT IMMEDIATELY. IF DIMENSIONAL DISCREPANCIES OCCUR.7. PROVIDE CONTROL JOINTS AT FLOORS AND WALLS PER MANUFACTURER'SRECOMMENDATIONS AND SPECIFICATIONS.8. INSTALL ALL ELEMENTS AND MATERIALS TO MEET MANUFACTURER'SRECOMMENDATIONS. IF ARCHITECTURAL DRAWINGS CONFLICT WITHMANUFACTURER'S RECOMMENDATIONS, NOTIFY ARCHITECT IMMEDIATELY.9. PROVIDE SEALED JOINTS AT MOISTURE CONTROL MEMBRANE.10. PROTECT MATERIALS ON-SITE DURING CONSTRUCTION FROM MOISTURE ANDOTHER DAMAGE.11. INSULATE GAPS AT WOOD FRAMING BETWEEN WINDOWS, DOORS AND OTHERMATERIALS WITH RIGID INSULATION.12. WOOD IN CONTACT WITH CONCRETE TO BE TREATED WOOD.13. PROVIDE WOOD BLOCKING BEHIND ALL WALL HUNG CASEWORK, MILLWORK,SHELVING, FIXTURES AND ELSEWHERE AS NOTED OR AS NECESSARY BASED ONMANUFACTURER'S RECOMMENDATIONS.14. GENERAL CONTRACTOR TO VERIFY WITH MECHANICAL, ELECTRICAL AND PLUMBINGSUBCONTRACTORS AS TO LOCATIONS FOR EQUIPMENT, FIXTURES, METERS,DUCTWORK, ETC. NOTIFY ARCHITECT IMMEDIATELY OF ANY CONFLICTS BETWEENARCHITECTURAL DRAWINGS AND M.E. P. SUBCONTRACTORS.8.15. CONSTRUCT RATED ASSEMBLIES AT ALL LOCATIONS INDICATED IN CODE REVIEWAND PER DRAWINGS, INCLUDING ALL CEILING AND FLOOR ASSEMBLIES. PROVIDERATED ENCLOSURE WHERE FIXTURES OR EQUIPMENT PENETRATES THEASSEMBLY.16. PROVIDE FIRE STOPPING AR ALL PENETRATIONS OF RATED ASSEMBLIES. ANYDISTURBANCE OF ASSEMBLY SHALL BE REPAIRED.17. FIRE-BLOCK ALL CONCEALED WALL SPACES, INCLUDING 10'-0" VERTICALLY ANDHORIZONTALLY.18. DO NOT PENETRATE STAIR OR ELEVATOR ENCLOSURE UNLESS SERVING STAIR ORELEVATOR.19. FINISH FLOOR ELEVATION CHANGE AT DOORS OR MATERIAL TRANSITIONS NOT TOEXCEED 12".20. SEE SHEET A001 FOR ALL WALL TYPES.A101FIRST FLOOR PLAN,NORTH BUILDING12-003PK/AH/BGAO/RHPKwww.collagearch.comDATE:ELIOT PARKMARCH 1, 2013DATE:03.01.13I HEREBY CERTIFY THAT THIS PLAN SPECIFICATION ORREPORT WAS PREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULY LICENSEDARCHITECT UNDER THE LAWS OF THE STATE OFMINNESOTA.PETER KEELYREGISTRATION NO: 23570ST. LOUIS PARK, MNCITY OF ST. LOUIS PARKAPPLICATION SUBMISSIONKEY PLANOWNER: HUNT ASSOCIATESCollage | architectsArchitectPete Keely651.472.0050705 Raymond Avenue #200St. Paul, Minnesota 55114BKBM EngineersCivil EngineerTom Cesare763-843-04205930 Brookllyn Blvd.Minneapolis, Minnesota 55429b.e. landscape designs, llc.Landscape ArchitectBen Erickson705 Raymond Avenue #200St. Paul, Minnesota 55114SCALE: 1/8"=1'-0"1 FIRST FLOOR PLAN, NORTH BUILDINGA101 City Council Meeting of March 18, 2013 (Item No. 8a) Title: Eliot Park Apartments Rezoning, Preliminary Plat, Preliminary Planned Unit Development and Conditional Use Permit - 6720 and 6800 Cedar Lake RoadPage 38 ONE BEDROOM17TWO BEDROOM08THREE BEDROOM 01TOTAL26GENERAL NOTES1. ALL EXTERIOR DIMENSIONS ARE TO OUTSIDE FACE OF SHEATHING OR OUTSIDEFACE OF MASONRY UNLESS OTHERWISE NOTED.2. VERIFY SLAB EDGE LOCATIONS, BRICK AND MASONRY FACE WITH ARCHITECTURALAND STRUCTURAL DETAILS.3. INTERIOR WALL DIMENSIONS ARE TO CENTERLINE OF WALLS UNLESS NOTEDOTHERWISE. WHERE CLEAR DIMENSIONS ARE INDICATED, THESE DIMENSIONSSHALL BE MAINTAINED.4. ROUGH OPENING DIMENSIONS OF WINDOWS, DOORS AND OTHER COMPONENTSSHALL BE VERIFIED WITH ACTUAL DIMENSIONS OF SUPPLIED COMPONENTS.5. DO NOT SCALE DRAWINGS. IF DIMENSION IS NOT CLEAR, NOT GIVEN, OR PRESENTSA CONFLICT. NOTIFY THE ARCHITECT IMMEDIATELY.6. NOTIFY ARCHITECT IMMEDIATELY. IF DIMENSIONAL DISCREPANCIES OCCUR.7. PROVIDE CONTROL JOINTS AT FLOORS AND WALLS PER MANUFACTURER'SRECOMMENDATIONS AND SPECIFICATIONS.8. INSTALL ALL ELEMENTS AND MATERIALS TO MEET MANUFACTURER'SRECOMMENDATIONS. IF ARCHITECTURAL DRAWINGS CONFLICT WITHMANUFACTURER'S RECOMMENDATIONS, NOTIFY ARCHITECT IMMEDIATELY.9. PROVIDE SEALED JOINTS AT MOISTURE CONTROL MEMBRANE.10. PROTECT MATERIALS ON-SITE DURING CONSTRUCTION FROM MOISTURE ANDOTHER DAMAGE.11. INSULATE GAPS AT WOOD FRAMING BETWEEN WINDOWS, DOORS AND OTHERMATERIALS WITH RIGID INSULATION.12. WOOD IN CONTACT WITH CONCRETE TO BE TREATED WOOD.13. PROVIDE WOOD BLOCKING BEHIND ALL WALL HUNG CASEWORK, MILLWORK,SHELVING, FIXTURES AND ELSEWHERE AS NOTED OR AS NECESSARY BASED ONMANUFACTURER'S RECOMMENDATIONS.14. GENERAL CONTRACTOR TO VERIFY WITH MECHANICAL, ELECTRICAL AND PLUMBINGSUBCONTRACTORS AS TO LOCATIONS FOR EQUIPMENT, FIXTURES, METERS,DUCTWORK, ETC. NOTIFY ARCHITECT IMMEDIATELY OF ANY CONFLICTS BETWEENARCHITECTURAL DRAWINGS AND M.E. P. SUBCONTRACTORS.8.15. CONSTRUCT RATED ASSEMBLIES AT ALL LOCATIONS INDICATED IN CODE REVIEWAND PER DRAWINGS, INCLUDING ALL CEILING AND FLOOR ASSEMBLIES. PROVIDERATED ENCLOSURE WHERE FIXTURES OR EQUIPMENT PENETRATES THEASSEMBLY.16. PROVIDE FIRE STOPPING AR ALL PENETRATIONS OF RATED ASSEMBLIES. ANYDISTURBANCE OF ASSEMBLY SHALL BE REPAIRED.17. FIRE-BLOCK ALL CONCEALED WALL SPACES, INCLUDING 10'-0" VERTICALLY ANDHORIZONTALLY.18. DO NOT PENETRATE STAIR OR ELEVATOR ENCLOSURE UNLESS SERVING STAIR ORELEVATOR.19. FINISH FLOOR ELEVATION CHANGE AT DOORS OR MATERIAL TRANSITIONS NOT TOEXCEED 12".20. SEE SHEET A001 FOR ALL WALL TYPES.A101-AFIRST FLOOR, SOUTHBUILDING12-003PK/AH/BGAO/RHPKwww.collagearch.comDATE:ELIOT PARKMARCH 1, 2013DATE:03.01.13I HEREBY CERTIFY THAT THIS PLAN SPECIFICATION ORREPORT WAS PREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULY LICENSEDARCHITECT UNDER THE LAWS OF THE STATE OFMINNESOTA.PETER KEELYREGISTRATION NO: 23570ST. LOUIS PARK, MNCITY OF ST. LOUIS PARKAPPLICATION SUBMISSIONKEY PLANOWNER: HUNT ASSOCIATESCollage | architectsArchitectPete Keely651.472.0050705 Raymond Avenue #200St. Paul, Minnesota 55114BKBM EngineersCivil EngineerTom Cesare763-843-04205930 Brookllyn Blvd.Minneapolis, Minnesota 55429b.e. landscape designs, llc.Landscape ArchitectBen Erickson705 Raymond Avenue #200St. Paul, Minnesota 55114SCALE: 1/8"=1'-0"1 FIRST FLOOR PLAN, SOUTH BUILDINGA101-A City Council Meeting of March 18, 2013 (Item No. 8a) Title: Eliot Park Apartments Rezoning, Preliminary Plat, Preliminary Planned Unit Development and Conditional Use Permit - 6720 and 6800 Cedar Lake RoadPage 39 2A200 3A200 1A200 4A200 15'-4"30'-4"15'-4"15'-4"30'-4"15'-4"15'-4"30'-4"15'-4"ONE BEDROOM16TWO BEDROOM09THREE BEDROOM 00TOTAL2567'-0"67'-0"27'-0"37'-8"27'-0"38'-0"21'-0"21'-0"61'-0"61'-0"13'-8"156'-8"43'-4"27'-8"66'-4"5'-8"183'-8"69'-8"21'-8"38'-0"16'-4"11'-0"165'-0"126'-4"27'-8"GENERAL NOTES1. ALL EXTERIOR DIMENSIONS ARE TO OUTSIDE FACE OF SHEATHING OR OUTSIDEFACE OF MASONRY UNLESS OTHERWISE NOTED.2. VERIFY SLAB EDGE LOCATIONS, BRICK AND MASONRY FACE WITH ARCHITECTURALAND STRUCTURAL DETAILS.3. INTERIOR WALL DIMENSIONS ARE TO CENTERLINE OF WALLS UNLESS NOTEDOTHERWISE. WHERE CLEAR DIMENSIONS ARE INDICATED, THESE DIMENSIONSSHALL BE MAINTAINED.4. ROUGH OPENING DIMENSIONS OF WINDOWS, DOORS AND OTHER COMPONENTSSHALL BE VERIFIED WITH ACTUAL DIMENSIONS OF SUPPLIED COMPONENTS.5. DO NOT SCALE DRAWINGS. IF DIMENSION IS NOT CLEAR, NOT GIVEN, OR PRESENTSA CONFLICT. NOTIFY THE ARCHITECT IMMEDIATELY.6. NOTIFY ARCHITECT IMMEDIATELY. IF DIMENSIONAL DISCREPANCIES OCCUR.7. PROVIDE CONTROL JOINTS AT FLOORS AND WALLS PER MANUFACTURER'SRECOMMENDATIONS AND SPECIFICATIONS.8. INSTALL ALL ELEMENTS AND MATERIALS TO MEET MANUFACTURER'SRECOMMENDATIONS. IF ARCHITECTURAL DRAWINGS CONFLICT WITHMANUFACTURER'S RECOMMENDATIONS, NOTIFY ARCHITECT IMMEDIATELY.9. PROVIDE SEALED JOINTS AT MOISTURE CONTROL MEMBRANE.10. PROTECT MATERIALS ON-SITE DURING CONSTRUCTION FROM MOISTURE ANDOTHER DAMAGE.11. INSULATE GAPS AT WOOD FRAMING BETWEEN WINDOWS, DOORS AND OTHERMATERIALS WITH RIGID INSULATION.12. WOOD IN CONTACT WITH CONCRETE TO BE TREATED WOOD.13. PROVIDE WOOD BLOCKING BEHIND ALL WALL HUNG CASEWORK, MILLWORK,SHELVING, FIXTURES AND ELSEWHERE AS NOTED OR AS NECESSARY BASED ONMANUFACTURER'S RECOMMENDATIONS.14. GENERAL CONTRACTOR TO VERIFY WITH MECHANICAL, ELECTRICAL AND PLUMBINGSUBCONTRACTORS AS TO LOCATIONS FOR EQUIPMENT, FIXTURES, METERS,DUCTWORK, ETC. NOTIFY ARCHITECT IMMEDIATELY OF ANY CONFLICTS BETWEENARCHITECTURAL DRAWINGS AND M.E. P. SUBCONTRACTORS.8.15. CONSTRUCT RATED ASSEMBLIES AT ALL LOCATIONS INDICATED IN CODE REVIEWAND PER DRAWINGS, INCLUDING ALL CEILING AND FLOOR ASSEMBLIES. PROVIDERATED ENCLOSURE WHERE FIXTURES OR EQUIPMENT PENETRATES THEASSEMBLY.16. PROVIDE FIRE STOPPING AR ALL PENETRATIONS OF RATED ASSEMBLIES. ANYDISTURBANCE OF ASSEMBLY SHALL BE REPAIRED.17. FIRE-BLOCK ALL CONCEALED WALL SPACES, INCLUDING 10'-0" VERTICALLY ANDHORIZONTALLY.18. DO NOT PENETRATE STAIR OR ELEVATOR ENCLOSURE UNLESS SERVING STAIR ORELEVATOR.19. FINISH FLOOR ELEVATION CHANGE AT DOORS OR MATERIAL TRANSITIONS NOT TOEXCEED 12".20. SEE SHEET A001 FOR ALL WALL TYPES.A102TYPICAL FLOORPLAN, NORTHBUILDING12-003PK/AH/BGAO/RHPKwww.collagearch.comDATE:ELIOT PARKMARCH 1, 2013DATE:03.01.13I HEREBY CERTIFY THAT THIS PLAN SPECIFICATION ORREPORT WAS PREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULY LICENSEDARCHITECT UNDER THE LAWS OF THE STATE OFMINNESOTA.PETER KEELYREGISTRATION NO: 23570ST. LOUIS PARK, MNCITY OF ST. LOUIS PARKAPPLICATION SUBMISSIONKEY PLANOWNER: HUNT ASSOCIATESCollage | architectsArchitectPete Keely651.472.0050705 Raymond Avenue #200St. Paul, Minnesota 55114BKBM EngineersCivil EngineerTom Cesare763-843-04205930 Brookllyn Blvd.Minneapolis, Minnesota 55429b.e. landscape designs, llc.Landscape ArchitectBen Erickson705 Raymond Avenue #200St. Paul, Minnesota 551141 TYPICAL FLOOR PLANA102 City Council Meeting of March 18, 2013 (Item No. 8a) Title: Eliot Park Apartments Rezoning, Preliminary Plat, Preliminary Planned Unit Development and Conditional Use Permit - 6720 and 6800 Cedar Lake RoadPage 40 ONE BEDROOM18TWO BEDROOM08THREE BEDROOM 01TOTAL27GENERAL NOTES1. ALL EXTERIOR DIMENSIONS ARE TO OUTSIDE FACE OF SHEATHING OR OUTSIDEFACE OF MASONRY UNLESS OTHERWISE NOTED.2. VERIFY SLAB EDGE LOCATIONS, BRICK AND MASONRY FACE WITH ARCHITECTURALAND STRUCTURAL DETAILS.3. INTERIOR WALL DIMENSIONS ARE TO CENTERLINE OF WALLS UNLESS NOTEDOTHERWISE. WHERE CLEAR DIMENSIONS ARE INDICATED, THESE DIMENSIONSSHALL BE MAINTAINED.4. ROUGH OPENING DIMENSIONS OF WINDOWS, DOORS AND OTHER COMPONENTSSHALL BE VERIFIED WITH ACTUAL DIMENSIONS OF SUPPLIED COMPONENTS.5. DO NOT SCALE DRAWINGS. IF DIMENSION IS NOT CLEAR, NOT GIVEN, OR PRESENTSA CONFLICT. NOTIFY THE ARCHITECT IMMEDIATELY.6. NOTIFY ARCHITECT IMMEDIATELY. IF DIMENSIONAL DISCREPANCIES OCCUR.7. PROVIDE CONTROL JOINTS AT FLOORS AND WALLS PER MANUFACTURER'SRECOMMENDATIONS AND SPECIFICATIONS.8. INSTALL ALL ELEMENTS AND MATERIALS TO MEET MANUFACTURER'SRECOMMENDATIONS. IF ARCHITECTURAL DRAWINGS CONFLICT WITHMANUFACTURER'S RECOMMENDATIONS, NOTIFY ARCHITECT IMMEDIATELY.9. PROVIDE SEALED JOINTS AT MOISTURE CONTROL MEMBRANE.10. PROTECT MATERIALS ON-SITE DURING CONSTRUCTION FROM MOISTURE ANDOTHER DAMAGE.11. INSULATE GAPS AT WOOD FRAMING BETWEEN WINDOWS, DOORS AND OTHERMATERIALS WITH RIGID INSULATION.12. WOOD IN CONTACT WITH CONCRETE TO BE TREATED WOOD.13. PROVIDE WOOD BLOCKING BEHIND ALL WALL HUNG CASEWORK, MILLWORK,SHELVING, FIXTURES AND ELSEWHERE AS NOTED OR AS NECESSARY BASED ONMANUFACTURER'S RECOMMENDATIONS.14. GENERAL CONTRACTOR TO VERIFY WITH MECHANICAL, ELECTRICAL AND PLUMBINGSUBCONTRACTORS AS TO LOCATIONS FOR EQUIPMENT, FIXTURES, METERS,DUCTWORK, ETC. NOTIFY ARCHITECT IMMEDIATELY OF ANY CONFLICTS BETWEENARCHITECTURAL DRAWINGS AND M.E. P. SUBCONTRACTORS.8.15. CONSTRUCT RATED ASSEMBLIES AT ALL LOCATIONS INDICATED IN CODE REVIEWAND PER DRAWINGS, INCLUDING ALL CEILING AND FLOOR ASSEMBLIES. PROVIDERATED ENCLOSURE WHERE FIXTURES OR EQUIPMENT PENETRATES THEASSEMBLY.16. PROVIDE FIRE STOPPING AR ALL PENETRATIONS OF RATED ASSEMBLIES. ANYDISTURBANCE OF ASSEMBLY SHALL BE REPAIRED.17. FIRE-BLOCK ALL CONCEALED WALL SPACES, INCLUDING 10'-0" VERTICALLY ANDHORIZONTALLY.18. DO NOT PENETRATE STAIR OR ELEVATOR ENCLOSURE UNLESS SERVING STAIR ORELEVATOR.19. FINISH FLOOR ELEVATION CHANGE AT DOORS OR MATERIAL TRANSITIONS NOT TOEXCEED 12".20. SEE SHEET A001 FOR ALL WALL TYPES.A102-ASECOND FLOOR PLAN,SOUTH BUILDING12-003PK/AH/BGAO/RHPKwww.collagearch.comDATE:ELIOT PARKMARCH 1, 2013DATE:03.01.13I HEREBY CERTIFY THAT THIS PLAN SPECIFICATION ORREPORT WAS PREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULY LICENSEDARCHITECT UNDER THE LAWS OF THE STATE OFMINNESOTA.PETER KEELYREGISTRATION NO: 23570ST. LOUIS PARK, MNCITY OF ST. LOUIS PARKAPPLICATION SUBMISSIONKEY PLANOWNER: HUNT ASSOCIATESCollage | architectsArchitectPete Keely651.472.0050705 Raymond Avenue #200St. Paul, Minnesota 55114BKBM EngineersCivil EngineerTom Cesare763-843-04205930 Brookllyn Blvd.Minneapolis, Minnesota 55429b.e. landscape designs, llc.Landscape ArchitectBen Erickson705 Raymond Avenue #200St. Paul, Minnesota 55114SCALE: 1/8"=1'-0"1 TYPICAL FLOOR PLAN, SOUTH BUILDINGA102-A City Council Meeting of March 18, 2013 (Item No. 8a) Title: Eliot Park Apartments Rezoning, Preliminary Plat, Preliminary Planned Unit Development and Conditional Use Permit - 6720 and 6800 Cedar Lake RoadPage 41 2A200 3A200 1A200 4A200 15'-4"30'-4"15'-4"15'-4"30'-4"15'-4"15'-4"30'-4"15'-4"ONE BEDROOM11TWO BEDROOM04THREE BEDROOM 02TOTAL1767'-0"67'-0"27'-0"37'-8"27'-0"38'-0"21'-0"21'-0"102'-1"27'-8"66'-4"5'-8"183'-8"69'-8"21'-8"38'-0"16'-4"11'-0"165'-0"126'-4"27'-8"GENERAL NOTES1. ALL EXTERIOR DIMENSIONS ARE TO OUTSIDE FACE OF SHEATHING OR OUTSIDEFACE OF MASONRY UNLESS OTHERWISE NOTED.2. VERIFY SLAB EDGE LOCATIONS, BRICK AND MASONRY FACE WITH ARCHITECTURALAND STRUCTURAL DETAILS.3. INTERIOR WALL DIMENSIONS ARE TO CENTERLINE OF WALLS UNLESS NOTEDOTHERWISE. WHERE CLEAR DIMENSIONS ARE INDICATED, THESE DIMENSIONSSHALL BE MAINTAINED.4. ROUGH OPENING DIMENSIONS OF WINDOWS, DOORS AND OTHER COMPONENTSSHALL BE VERIFIED WITH ACTUAL DIMENSIONS OF SUPPLIED COMPONENTS.5. DO NOT SCALE DRAWINGS. IF DIMENSION IS NOT CLEAR, NOT GIVEN, OR PRESENTSA CONFLICT. NOTIFY THE ARCHITECT IMMEDIATELY.6. NOTIFY ARCHITECT IMMEDIATELY. IF DIMENSIONAL DISCREPANCIES OCCUR.7. PROVIDE CONTROL JOINTS AT FLOORS AND WALLS PER MANUFACTURER'SRECOMMENDATIONS AND SPECIFICATIONS.8. INSTALL ALL ELEMENTS AND MATERIALS TO MEET MANUFACTURER'SRECOMMENDATIONS. IF ARCHITECTURAL DRAWINGS CONFLICT WITHMANUFACTURER'S RECOMMENDATIONS, NOTIFY ARCHITECT IMMEDIATELY.9. PROVIDE SEALED JOINTS AT MOISTURE CONTROL MEMBRANE.10. PROTECT MATERIALS ON-SITE DURING CONSTRUCTION FROM MOISTURE ANDOTHER DAMAGE.11. INSULATE GAPS AT WOOD FRAMING BETWEEN WINDOWS, DOORS AND OTHERMATERIALS WITH RIGID INSULATION.12. WOOD IN CONTACT WITH CONCRETE TO BE TREATED WOOD.13. PROVIDE WOOD BLOCKING BEHIND ALL WALL HUNG CASEWORK, MILLWORK,SHELVING, FIXTURES AND ELSEWHERE AS NOTED OR AS NECESSARY BASED ONMANUFACTURER'S RECOMMENDATIONS.14. GENERAL CONTRACTOR TO VERIFY WITH MECHANICAL, ELECTRICAL AND PLUMBINGSUBCONTRACTORS AS TO LOCATIONS FOR EQUIPMENT, FIXTURES, METERS,DUCTWORK, ETC. NOTIFY ARCHITECT IMMEDIATELY OF ANY CONFLICTS BETWEENARCHITECTURAL DRAWINGS AND M.E. P. SUBCONTRACTORS.8.15. CONSTRUCT RATED ASSEMBLIES AT ALL LOCATIONS INDICATED IN CODE REVIEWAND PER DRAWINGS, INCLUDING ALL CEILING AND FLOOR ASSEMBLIES. PROVIDERATED ENCLOSURE WHERE FIXTURES OR EQUIPMENT PENETRATES THEASSEMBLY.16. PROVIDE FIRE STOPPING AR ALL PENETRATIONS OF RATED ASSEMBLIES. ANYDISTURBANCE OF ASSEMBLY SHALL BE REPAIRED.17. FIRE-BLOCK ALL CONCEALED WALL SPACES, INCLUDING 10'-0" VERTICALLY ANDHORIZONTALLY.18. DO NOT PENETRATE STAIR OR ELEVATOR ENCLOSURE UNLESS SERVING STAIR ORELEVATOR.19. FINISH FLOOR ELEVATION CHANGE AT DOORS OR MATERIAL TRANSITIONS NOT TOEXCEED 12".20. SEE SHEET A001 FOR ALL WALL TYPES.A103THIRD FLOOR PLAN,NORTH BUILDING12-003PK/AH/BGAO/RHPKwww.collagearch.comDATE:ELIOT PARKMARCH 1, 2013DATE:03.01.13I HEREBY CERTIFY THAT THIS PLAN SPECIFICATION ORREPORT WAS PREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULY LICENSEDARCHITECT UNDER THE LAWS OF THE STATE OFMINNESOTA.PETER KEELYREGISTRATION NO: 23570ST. LOUIS PARK, MNCITY OF ST. LOUIS PARKAPPLICATION SUBMISSIONKEY PLANOWNER: HUNT ASSOCIATESCollage | architectsArchitectPete Keely651.472.0050705 Raymond Avenue #200St. Paul, Minnesota 55114BKBM EngineersCivil EngineerTom Cesare763-843-04205930 Brookllyn Blvd.Minneapolis, Minnesota 55429b.e. landscape designs, llc.Landscape ArchitectBen Erickson705 Raymond Avenue #200St. Paul, Minnesota 55114SCALE: 1/8"=1'-0"1 THIRD FLOOR PLAN, NORTH BUILDINGA103 City Council Meeting of March 18, 2013 (Item No. 8a) Title: Eliot Park Apartments Rezoning, Preliminary Plat, Preliminary Planned Unit Development and Conditional Use Permit - 6720 and 6800 Cedar Lake RoadPage 42 ONE BEDROOM12TWO BEDROOM05THREE BEDROOM 02TOTAL19GENERAL NOTES1. ALL EXTERIOR DIMENSIONS ARE TO OUTSIDE FACE OF SHEATHING OR OUTSIDEFACE OF MASONRY UNLESS OTHERWISE NOTED.2. VERIFY SLAB EDGE LOCATIONS, BRICK AND MASONRY FACE WITH ARCHITECTURALAND STRUCTURAL DETAILS.3. INTERIOR WALL DIMENSIONS ARE TO CENTERLINE OF WALLS UNLESS NOTEDOTHERWISE. WHERE CLEAR DIMENSIONS ARE INDICATED, THESE DIMENSIONSSHALL BE MAINTAINED.4. ROUGH OPENING DIMENSIONS OF WINDOWS, DOORS AND OTHER COMPONENTSSHALL BE VERIFIED WITH ACTUAL DIMENSIONS OF SUPPLIED COMPONENTS.5. DO NOT SCALE DRAWINGS. IF DIMENSION IS NOT CLEAR, NOT GIVEN, OR PRESENTSA CONFLICT. NOTIFY THE ARCHITECT IMMEDIATELY.6. NOTIFY ARCHITECT IMMEDIATELY. IF DIMENSIONAL DISCREPANCIES OCCUR.7. PROVIDE CONTROL JOINTS AT FLOORS AND WALLS PER MANUFACTURER'SRECOMMENDATIONS AND SPECIFICATIONS.8. INSTALL ALL ELEMENTS AND MATERIALS TO MEET MANUFACTURER'SRECOMMENDATIONS. IF ARCHITECTURAL DRAWINGS CONFLICT WITHMANUFACTURER'S RECOMMENDATIONS, NOTIFY ARCHITECT IMMEDIATELY.9. PROVIDE SEALED JOINTS AT MOISTURE CONTROL MEMBRANE.10. PROTECT MATERIALS ON-SITE DURING CONSTRUCTION FROM MOISTURE ANDOTHER DAMAGE.11. INSULATE GAPS AT WOOD FRAMING BETWEEN WINDOWS, DOORS AND OTHERMATERIALS WITH RIGID INSULATION.12. WOOD IN CONTACT WITH CONCRETE TO BE TREATED WOOD.13. PROVIDE WOOD BLOCKING BEHIND ALL WALL HUNG CASEWORK, MILLWORK,SHELVING, FIXTURES AND ELSEWHERE AS NOTED OR AS NECESSARY BASED ONMANUFACTURER'S RECOMMENDATIONS.14. GENERAL CONTRACTOR TO VERIFY WITH MECHANICAL, ELECTRICAL AND PLUMBINGSUBCONTRACTORS AS TO LOCATIONS FOR EQUIPMENT, FIXTURES, METERS,DUCTWORK, ETC. NOTIFY ARCHITECT IMMEDIATELY OF ANY CONFLICTS BETWEENARCHITECTURAL DRAWINGS AND M.E. P. SUBCONTRACTORS.8.15. CONSTRUCT RATED ASSEMBLIES AT ALL LOCATIONS INDICATED IN CODE REVIEWAND PER DRAWINGS, INCLUDING ALL CEILING AND FLOOR ASSEMBLIES. PROVIDERATED ENCLOSURE WHERE FIXTURES OR EQUIPMENT PENETRATES THEASSEMBLY.16. PROVIDE FIRE STOPPING AR ALL PENETRATIONS OF RATED ASSEMBLIES. ANYDISTURBANCE OF ASSEMBLY SHALL BE REPAIRED.17. FIRE-BLOCK ALL CONCEALED WALL SPACES, INCLUDING 10'-0" VERTICALLY ANDHORIZONTALLY.18. DO NOT PENETRATE STAIR OR ELEVATOR ENCLOSURE UNLESS SERVING STAIR ORELEVATOR.19. FINISH FLOOR ELEVATION CHANGE AT DOORS OR MATERIAL TRANSITIONS NOT TOEXCEED 12".20. SEE SHEET A001 FOR ALL WALL TYPES.A103-ATHIRD FLOOR PLAN,SOUTH BUILDING12-003PK/AH/BGAO/RHPKwww.collagearch.comDATE:ELIOT PARKMARCH 1, 2013DATE:03.01.13I HEREBY CERTIFY THAT THIS PLAN SPECIFICATION ORREPORT WAS PREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULY LICENSEDARCHITECT UNDER THE LAWS OF THE STATE OFMINNESOTA.PETER KEELYREGISTRATION NO: 23570ST. LOUIS PARK, MNCITY OF ST. LOUIS PARKAPPLICATION SUBMISSIONKEY PLANOWNER: HUNT ASSOCIATESCollage | architectsArchitectPete Keely651.472.0050705 Raymond Avenue #200St. Paul, Minnesota 55114BKBM EngineersCivil EngineerTom Cesare763-843-04205930 Brookllyn Blvd.Minneapolis, Minnesota 55429b.e. landscape designs, llc.Landscape ArchitectBen Erickson705 Raymond Avenue #200St. Paul, Minnesota 55114SCALE: 1/8"=1'-0"1 THIRD FLOOR PLAN, SOUTH BUILDINGA103-A City Council Meeting of March 18, 2013 (Item No. 8a) Title: Eliot Park Apartments Rezoning, Preliminary Plat, Preliminary Planned Unit Development and Conditional Use Permit - 6720 and 6800 Cedar Lake RoadPage 43 MATERIAL INDEXFACE BRICK(COLOR TBD)DECORATIVE CMUSTONE SILLCEMENT BOARD SIDING(RANDOM WIDTHS, COLOR TBD)CEMENT BOARD PANEL SIDING #1(COLOR TBD)CEMENT BOARD PANEL SIDING #2(COLOR TBD)PREFINISHED METAL PANEL(VERTICAL CORR.- EXPOSED FASTENERS W 2" TRIM)PREFINISHED METAL CORNICEPREFINISHED METAL FLASHINGVINYL WINDOWSALUMINUM STOREFRONT SYSTEMPREFINISHED ALUMINUM RAILINGTHIN BRICK, TO MATCH FACE BRICK12345678910111213A200ELEVATIONS, NORTHBUILDING12-003PK/AH/BGAO/RHPKwww.collagearch.comDATE:ELIOT PARKMARCH 1, 2013DATE:03.01.13I HEREBY CERTIFY THAT THIS PLAN SPECIFICATION ORREPORT WAS PREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULY LICENSEDARCHITECT UNDER THE LAWS OF THE STATE OFMINNESOTA.PETER KEELYREGISTRATION NO: 23570ST. LOUIS PARK, MNCITY OF ST. LOUIS PARKAPPLICATION SUBMISSIONKEY PLANOWNER: HUNT ASSOCIATESCollage | architectsArchitectPete Keely651.472.0050705 Raymond Avenue #200St. Paul, Minnesota 55114BKBM EngineersCivil EngineerTom Cesare763-843-04205930 Brookllyn Blvd.Minneapolis, Minnesota 55429b.e. landscape designs, llc.Landscape ArchitectBen Erickson705 Raymond Avenue #200St. Paul, Minnesota 55114SCALE: 1/8"=1'-0"1 NORTH ELEVATION, NORTH BUILDINGA200SCALE: 1/8"=1'-0"2 EAST ELEVATION, NORTH BUILDINGA200SCALE: 1/8"=1'-0"3 SOUTH ELEVATION, NORTH BUILDINGA200 SCALE: 1/8"=1'-0"4 WEST ELEVATION, NORTH BUILDINGA200CLASS IBRICK/STONE: 28%GLASS 22%CEMENT BOARDSIDING 'CREDIT': 10%TOTAL PCT: 60%CLASS IBRICK/STONE: 31%GLASS 20%CEMENT BOARDSIDING 'CREDIT': 10%TOTAL PCT: 61%CLASS IBRICK/STONE: 28%GLASS: 24%CEMENT BOARDSIDING 'CREDIT': 10%TOTAL PCT: 62%CLASS IBRICK/STONE: 38%GLASS: 19%CEMENT BOARDSIDING 'CREDIT': 10%TOTAL PCT: 67% City Council Meeting of March 18, 2013 (Item No. 8a) Title: Eliot Park Apartments Rezoning, Preliminary Plat, Preliminary Planned Unit Development and Conditional Use Permit - 6720 and 6800 Cedar Lake RoadPage 44 MATERIAL INDEXFACE BRICK(COLOR TBD)DECORATIVE CMUSTONE SILLCEMENT BOARD SIDING(RANDOM WIDTHS, COLOR TBD)CEMENT BOARD PANEL SIDING #1(COLOR TBD)CEMENT BOARD PANEL SIDING #2(COLOR TBD)PREFINISHED METAL PANEL(VERTICAL CORR.- EXPOSED FASTENERS W 2" TRIM)PREFINISHED METAL CORNICEPREFINISHED METAL FLASHINGVINYL WINDOWSALUMINUM STOREFRONT SYSTEMPREFINISHED ALUMINUM RAILINGTHIN BRICK, TO MATCH FACE BRICK12345678910111213A200-AELEVATIONS, SOUTHBUILDING12-003PK/AH/BGAO/RHPKwww.collagearch.comDATE:ELIOT PARKMARCH 1, 2013DATE:03.01.13I HEREBY CERTIFY THAT THIS PLAN SPECIFICATION ORREPORT WAS PREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULY LICENSEDARCHITECT UNDER THE LAWS OF THE STATE OFMINNESOTA.PETER KEELYREGISTRATION NO: 23570ST. LOUIS PARK, MNCITY OF ST. LOUIS PARKAPPLICATION SUBMISSIONKEY PLANOWNER: HUNT ASSOCIATESCollage | architectsArchitectPete Keely651.472.0050705 Raymond Avenue #200St. Paul, Minnesota 55114BKBM EngineersCivil EngineerTom Cesare763-843-04205930 Brookllyn Blvd.Minneapolis, Minnesota 55429b.e. landscape designs, llc.Landscape ArchitectBen Erickson705 Raymond Avenue #200St. Paul, Minnesota 55114 1 SOUTH ELEVATION, SOUTH BUILDINGA200-A 2 WEST ELEVATION, SOUTH BUILDINGA200-A 3 NORTH ELEVATION, SOUTH BUILDINGA200-A 4 EAST ELEVATION, SOUTH BUILDINGA200-ACLASS IBRICK/STONE: 38%GLASS 23%CEMENT BOARDSIDING 'CREDIT': 10%TOTAL PCT: 68%CLASS IBRICK/STONE: 33%GLASS 19%CEMENT BOARDSIDING 'CREDIT': 10%TOTAL PCT: 62%CLASS IBRICK/STONE: 38%GLASS: 19%CEMENT BOARDSIDING 'CREDIT': 10%TOTAL PCT: 67%CLASS IBRICK/STONE: 34%GLASS: 20%CEMENT BOARDSIDING 'CREDIT': 10%TOTAL PCT: 64% City Council Meeting of March 18, 2013 (Item No. 8a) Title: Eliot Park Apartments Rezoning, Preliminary Plat, Preliminary Planned Unit Development and Conditional Use Permit - 6720 and 6800 Cedar Lake RoadPage 45 City Council Meeting of March 18, 2013 (Item No. 8a) Title: Eliot Park Apartments Rezoning, Preliminary Plat, Preliminary Planned Unit Development and Conditional Use Permit - 6720 and 6800 Cedar Lake Road Page 46 Meeting: City Council Meeting Date: March 18, 2013 Action Agenda Item: 8b EXECUTIVE SUMMARY TITLE: First Reading of Zoning Ordinance Amendment Pertaining to Educational Facilities in the R-3 Two-Family Residential District, and to Signage in the Park and Open Space District RECOMMENDED ACTION: Motion to approve First Reading of Ordinance amending Chapter 36 of the City Code pertaining to Educational Facilities in the R-3 Two-Family Residential District, and to Signage in the Park and Open Space District (POS), and to set the second reading for April 1, 2013. POLICY CONSIDERATION: Does the City Council wish to amend the City Code to allow student housing at Educational Facilities in the R-3 Zoning District, and to allow additional signage for larger properties in the POS Zoning District? SUMMARY: Staff is requesting an amendment to the Zoning Ordinance to: 1. Allow student housing at Educational Facilities in the R-3 Two-Family Residential Zoning District with conditions. 2. Amend Table 36-362A to create a second signage criteria line for properties over 30 acres in the POS Zoning District. Student Housing: On January 2, 2013, staff received a request from the Yeshiva of Minneapolis to permit student housing at its facility located at 3115 Ottawa Ave S (previously the Bnai Emet Synagogue). A brief description of the school and request is attached to this report. The school exists under the “Educational (academic) Facilities” land use. This use is permitted in the residential districts by Conditional Use Permit. The draft ordinance proposes allowing student housing at senior high schools located in the R-3 Zoning District only. Currently the Yeshiva of Minneapolis is the only senior high school located in the R-3 Zoning District. Signage in POS District: The City of St. Louis Park Parks and Recreation Department is requesting additional signage for the Recreation Center located at 3700 Monterey Drive. The purpose of the additional signage is to provide information directing people to two off-site overflow parking lots. FINANCIAL OR BUDGET CONSIDERATION: None VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Discussion Ordinance Prepared by: Gary Morrison, Assistant Zoning Administrator Reviewed by: Meg McMonigal, Planning & Zoning Supervisor Approved by: Tom Harmening City Manager City Council Meeting of March 18, 2013 (Item No. 8b) Page 2 Title: First Reading of Zoning Ordinance Amendment Pertaining to Educational Facilities in R-3 DISCUSSION BACKGROUND – EDUCATIONAL FACILITIES: Zoning Amendment The Zoning Amendment needed is relatively simple. The school in question exists under the “Educational (academic) Facilities” land use. This use is permitted in the residential districts by Conditional Use Permit. The Yeshiva of Minneapolis property is zoned R-3 Two-Family Residential. It is the only school located in the R-3 Zoning District. To minimize the number of properties within the City that could utilize the student housing option, staff recommends amending only the R-3 provision for “Educational (academic) Facilities. That way, student housing would be permitted at a school located in the R-3 Zoning District only. It would not be allowed in the R-1, or R-2 Zoning District. Proposed Amendment: Schools are currently allowed in the R-3 District with the following conditions: Educational (academic) facilities with more than 20 students. The conditions are as follows: a. Buildings shall be located at least 50 feet from a lot in an R district. b. An off-street passenger loading area shall be provided in order to maintain vehicular and pedestrian safety. c. Outdoor recreational and play areas shall be located at least 25 feet from any lot in an R district. d. Access shall be to a roadway identified in the comprehensive plan as a collector or arterial or shall be otherwise located so that access can be provided without generating significant traffic on local residential streets. To allow student housing, this provision would be added to the above existing regulation: e. Student housing. At a minimum, the student housing must meet the following conditions: 1. No more than 50 students may live on-site. 2. An outdoor recreation area shall be provided that contains at least 40 square feet per student living at the school. 3. The housing must be supervised 24 hours a day, seven days a week by responsible adults living on-site. 4. The students living on-site must be actively enrolled in the school as full-time students. 5. The student housing must be located on the same parcel as the school. Timeline: If the City Council moves forward with this request, the Yeshiva of Minneapolis would need to complete the following steps before students can move in this fall (2013). 1. The Zoning Ordinance must be amended to allow the use as a Conditional Use. 2. The Yeshiva of Minneapolis must apply for, and receive a Conditional Use Permit (CUP) to operate the student housing and school. 3. Upon receipt of the CUP, the school must be remodeled. This includes substantial interior construction throughout the building; very little exterior changes are required. City Council Meeting of March 18, 2013 (Item No. 8b) Page 3 Title: First Reading of Zoning Ordinance Amendment Pertaining to Educational Facilities in R-3 About Yeshiva of Minneapolis: The Yeshiva of Minneapolis is a Jewish High School for Boys located at 3115 Ottawa Ave S. This building was previously occupied by the Bnai Emet Synagogue. They would like to provide student housing for up to 40 boys beginning the 2013-14 school year. The housing would be located within the existing building at Yeshiva of Minneapolis. So they are not proposing to add onto the existing building or construct a new building for the housing, although the proposed ordinance does not preclude either an addition or new construction. The Yeshiva of Minneapolis is proposing to have on-site adult supervision. The adult supervisors will live on-site and provide supervision 24 hours a day, seven days a week. The proposed ordinance makes adult supervision a requirement, 24 hours per day, seven days a week. The St. Louis Park Chief Building Official and Assistant Fire Chief met with representatives of the Yeshiva of Minneapolis to review building and fire code concerns. They concluded that the proposal can be done with modifications to the inside of the building. In addition to City inspections, student housing will be inspected by the County for food and lodging. BACKGROUND – SIGNAGE IN THE POS ZONING DISTRICT The City of St. Louis Park Parks and Recreation Department is requesting additional signage for properties over 30 acres, including the Recreation Center located at 3700 Monterey Drive. The purpose of the additional signage is to provide information directing people to two off-site overflow parking lots. Existing Signage: The Recreation Center currently has 377 square feet of signage. The signage identifies the Recreation Center, and the skate park. There are two sided, free-standing signs on both Monterey Ave and 36th Street. Proposed Signage: The Park and Recreation Department is proposing to install two 4 x 8 foot signs at each of the exits. The signage will provide directions to two overflow off-site parking lots located at the Melrose Institute and at Excelsior & Grand. These signs would be visible only to vehicles exiting the property. The proposed signage would bring the total square feet of signage up to 441 square feet. Comparison to other zoning districts: The following is a comparison of the proposed ordinance to the existing maximum sign area and maximum sign face area allowed in the General Commercial and Office Zoning Districts. Zoning District Lot Size Max allowed Max sign face General Commercial Over 400,000 sf (9.1 acres) 400 sf 300 sf Office Over 100,000 sf (2.3 acres) 500 sf 300 sf POS (30 acres) 450 sf 150 sf City Council Meeting of March 18, 2013 (Item No. 8b) Page 4 Title: First Reading of Zoning Ordinance Amendment Pertaining to Educational Facilities in R-3 Proposed Amendment: Staff is proposing to amend Table 36-362A to create a second signage criteria line for properties over 30 acres in size as follows: TABLE 36-362A SIGN AREA AND HEIGHT Use District &Lot Size (sq ft) Maximum Sign Height (feet) PERMANENT SIGNAGE TEMPORARY SIGNAGE REAL ESTATE SIGNAGE Maximum Total Area (sq ft) Maximum Size of Sign Face (sq ft) Maximum Total Area (sq ft) Maximum Total Area (sq ft) POS 0 – 30 acres 15 80 60 80 0 Over 30 acres 25 450 150 80 0 PLANNING COMMISSION REVIEW: The Planning Commission conducted a public hearing on February 20, 2013. No comments were received from the public. The Planning Commission unanimously recommended approval of the Zoning Ordinance Amendment. NEXT STEPS: If the first reading is approved, then the Zoning Ordinance Amendment will be scheduled for the April 1, 2013 City Council meeting for a second reading. City Council Meeting of March 18, 2013 (Item No. 8b) Page 5 Title: First Reading of Zoning Ordinance Amendment Pertaining to Educational Facilities in R-3 ORDINANCE NO.____-13 AN ORDINANCE AMENDING THE ST. LOUIS PARK ORDINANCE CODE RELATING TO ZONING BY AMENDING SECTIONS 36-165(d)(8) and TABLE 36-362A THE CITY OF ST. LOUIS PARK DOES ORDAIN: Findings Sec. 1. The City Council has considered the advice and recommendation of the Planning Commission (Case No. 13-07-ZA). Sec. 2. The St. Louis Park Ordinance Code, Sections 36-165 and Table 36-362 are hereby amended by deleting stricken language and adding underscored language. Section breaks are represented by ***. Sec. 36-165. R-3 two-family residence district. *** (d) Uses permitted by conditional use permit. *** (8) Educational (academic) facilities with more than 20 students. The conditions are as follows: a. Buildings shall be located at least 50 feet from a lot in an R district. b. An off-street passenger loading area shall be provided in order to maintain vehicular and pedestrian safety. c. Outdoor recreational and play areas shall be located at least 25 feet from any lot in an R district. d. Access shall be to a roadway identified in the comprehensive plan as a collector or arterial or shall be otherwise located so that access can be provided without generating significant traffic on local residential streets. e. Student housing. At a minimum, the student housing must meet the following conditions: 1. No more than 50 students may live on-site. 2. An outdoor recreation area shall be provided that contains at least 40 square feet per student living at the school. 3. The housing must be supervised 24 hours a day, seven days a week by responsible adults living on-site. 4. The students living on-site must be actively enrolled in the school as full-time students. 5. The student housing must be located on the same parcel as the school. *** Section 36-362 *** City Council Meeting of March 18, 2013 (Item No. 8b) Page 6 Title: First Reading of Zoning Ordinance Amendment Pertaining to Educational Facilities in R-3 TABLE 36-362A SIGN AREA AND HEIGHT Use District &Lot Size (sq ft) Maximum Sign Height (feet) PERMANENT SIGNAGE TEMPORARY SIGNAGE REAL ESTATE SIGNAGE Maximum Total Area (sq ft) Maximum Size of Sign Face (sq ft) Maximum Total Area (sq ft) Maximum Total Area (sq ft) *** POS 15 80 60 80 0 0 – 30 acres 15 80 60 80 0 Over 30 acres 25 450 150 80 0 Sec. 3. The contents of Planning Case File 13-07-ZA are hereby entered into and made part of the public hearing record and the record of decision for this case. Sec. 4. This Ordinance shall take effect fifteen days after its publication. Public Hearing February 20, 2013 First Reading March 18, 2013 Second Reading April 1, 2013 Date of Publication April 11, 2013 Date Ordinance takes effect April 26, 2013 Adopted by the City Council Reviewed for Administration City Manager Mayor Attest: Approved as to Form and Execution: City Clerk City Attorney Meeting: City Council Meeting Date: March 18, 2013 Action Agenda Item: 8c EXECUTIVE SUMMARY TITLE: Gambling Premise Permit - Armstrong Cooper Youth Hockey Association RECOMMENDED ACTION: Motion to Adopt Resolution approving issuance of a Premises Permit for lawful gambling to be conducted by Armstrong Cooper Youth Hockey Association at CRGE Mpls LLC, dba Toby Keith’s Bar & Grill, located at 1623 Park Place Boulevard. POLICY CONSIDERATION: Does the Council wish to approve a gambling premises permit for Armstrong Cooper Youth Hockey Association to operate pull tabs and bar bingo at Toby Keith’s I Love this Bar & Grill located in St. Louis Park? SUMMARY: The Armstrong Cooper Youth Hockey Association (ACYHA) has submitted an application for a Gambling Premises Permit to conduct lawful gambling in the form of booth operated pull tabs and bar bingo at Toby Keith’s I Love This Bar & Grill who authorized a lease agreement for use of their space at 1623 Park Place Boulevard in St. Louis Park. ACYHA is a registered non-profit corporation with the Minnesota Secretary of State and is listed in good standing as of 2010. The officers are CEO Kevin Conway, Treasurer Eric Berns, Gambling Manager Tracee Lynn de Neui. The Association helps to support the Armstrong Cooper Youth Hockey and currently operates lawful gambling sales at the following sites: (1) The Sunshine Factory in New Hope, (2) Champps in Maple Grove, and (3) Broadway Pizza in Crystal. In addition to helping with ice time costs for youth hockey in various cities, ACYHA is interested in helping St. Louis Park organizations in need as stated in the attached letter. The Police Department has conducted a background investigation on the organization, its officers and related personnel. The State Gambling Board has also indicated there are no past issues or concerns with this organization. Should the City Council approve the application, the resolution of approval will be forwarded to the State Gambling Control Board who regulates state gambling and is responsible for issuing the gambling premises permit. FINANCIAL OR BUDGET CONSIDERATION: Authorized gambling organizations pay the city a local gambling tax of $3,000 annually or 3% of gross receipts, whichever is less. Organizations who do not expend 100% of their lawful purpose expenditures within the City of St. Louis Park are required to contribute 10% of net profits to a fund regulated by the City. VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged community. SUPPORTING DOCUMENTS: Discussion Letter from ACYHA Resolution Prepared by: Nancy Stroth, City Clerk Reviewed by: Nancy Deno, Deputy City Manager/HR Director Approved by: Tom Harmening, City Manager City Council Meeting of March 18, 2013 (Item No. 8c) Page 2 Title: Gambling Premise Permit - Armstrong Cooper Youth Hockey Association DISCUSSION BACKGROUND: Minnesota cities do not license lawful gambling. The State is the licensing authority who regulates lawful gambling through the Gambling Control Board (GCB), and cannot approve a premises permit unless the city council approves it. Licenses issued by the GCB are perpetual and valid unless suspended or revoked or terminated by the organization. The GCB conducts the compliance reviews, site inspections, and civil investigations. The Minnesota Department of Revenue collects state lawful gambling tax and conducts tax audits. City and State Authority (City Code Section 15-8 and MN State Statute 349.213) Each organization conducting lawful gambling within the city must expend 90 percent of its lawful purpose expenditures within the trade area of St. Louis Park which includes Minneapolis, Edina, Hopkins, Minnetonka, Plymouth and Golden Valley. The city does not have authority on what specific lawful purpose expenditures must be made. That authority rests with the organization and its membership. Cities cannot require an organization to make a contribution to the city as a condition of approval. Licensed organizations conducting gambling within the City pay a local gambling tax in the annual amount of $3,000 per premises or 3% of the gross receipts less prizes, whichever is less. Each licensed organization conducting gambling within the City are also required to contribute to a Contribution Fund the amount of 10% of their net profits from each premises site. (Net profits are profits less amounts expended for allowable expenses). The fund is administered and regulated by the City for distribution by the city for lawful purposes authorized under MN Statute. Organizations are exempt if they expend 100% of their expenditures within St. Louis Park or conduct gambling on a premises owned by a nonprofit corporation. The City currently has two licensed gambling organizations operating in St. Louis Park at the following sites which are all exempt from the 10% contribution: 1. Community Charities operates at: • American Legion Post 282, 5605 W. 36th St • Park Tavern, 3401 Louisiana Ave. • Texa Tonka Lanes, 8200 Minnetonka Blvd. 2. St. Louis Park Hockey Boosters Association operates at: • Bunny’s Bar & Grill, 5916 Excelsior Blvd. PRESENT CONSIDERATIONS: The Police Department has conducted a background investigation on the organization, its officers and related personnel and found no past issues or concerns. The State Gambling Board has also indicated there are no past issues or concerns with this organization. CRGE Mpls LLC, dba Toby Keith’s Bar & Grill located at 1623 Park Place Boulevard meets the location criteria as a licensed on-sale liquor, wine and beer establishment. NEXT STEPS: Should the City Council approve the application, the resolution of approval will be forwarded to the State Gambling Control Board who regulates state gambling and is responsible for issuing the gambling premises permit. City Council Meeting of March 18, 2013 (Item No. 8c) Title: Gambling Premise Permit - Armstrong Cooper Youth Hockey Association Page 3 City Council Meeting of March 18, 2013 (Item No. 8c) Page 4 Title: Gambling Premise Permit - Armstrong Cooper Youth Hockey Association RESOLUTION NO. 13 -_____ RESOLUTION APPROVING ISSUANCE OF A PREMISES PERMIT FOR LAWFUL GAMBLING TO BE CONDUCTED BY ARMSTRONG COOPER YOUTH HOCKEY ASSOCIATION AT TOBY KEITH’S I LOVE THIS BAR & GRILL, 1623 PARK PLACE BOULEVARD WHEREAS, Minnesota Statutes Chapter 349 and St. Louis Park Ordinance Code Chapter 15 provide for lawful gambling licensing by the State Gambling Control Board; and WHEREAS, a licensed organization conducting gambling on a premises within the City of St. Louis Park must expend 90 percent of its lawful purpose expenditures on lawful purposes conducted or located within the trade area; and WHEREAS, a licensed organization is required to pay to the City a local annual gambling tax of $3,000 per premises or 3% of gross receipts less prizes, whichever is less; and WHEREAS, a licensed organization is required to contribute to a fund administered and regulated by the city, for distribution by the City for lawful purposes authorized under Minnesota Statute an amount equal to 10% of the organizations net profits derived from each individual site within the city; and WHEREAS, a licensed organization that either expends 100% of their lawful purpose expenditures within the City of St. Louis Park or conducts the gambling activity on a premises owned and operated by a nonprofit organization are exempt from making the 10% contribution to the City; and WHEREAS, a licensed organization is required to submit local monthly tax payments and gambling reports to the City Clerk’s office no later than 25 days after the end of the preceding month; and WHEREAS, a licensed organization may not conduct lawful gambling at any site unless it has first obtained from the Board a premise permit for the site; and WHEREAS, the Board may not issue a premises permit unless the organization submits a resolution from the City Council approving the premises permit; therefore, BE IT RESOLVED by the City of St. Louis Park City Council that the applicant listed above meets the criteria necessary to receive a premises permit, and the application is hereby approved. Reviewed for Administration: Adopted by the City Council March 18, 2013 City Manager Mayor Attest: City Clerk Meeting: City Council Meeting Date: March 18, 2013 Action Agenda Item: 8d EXECUTIVE SUMMARY TITLE: Rezoning of 3700 State Highway 100 RECOMMENDED ACTION: Motion to approve first reading of the rezoning from C-2, General Commercial to O, Office for the property at 3700 State Highway 100 consistent with the Comprehensive Plan. POLICY CONSIDERATION: Amending the zoning on this property would bring it in alignment with the policies and land use map of the Comprehensive Plan. SUMMARY: Since the Comprehensive Plan update in late 2009, Staff has pursued rezoning properties to be consistent with any new land use designations adopted by the plan. A majority of these relate to the Business Park designation, which is still being worked on; several others will likely also be processed for zoning changes in the coming months. This property is a large commercial area that is designated for Office. The current use, Burlington Coat Factory and Micro Center, can continue indefinitely. In order to ensure a future use or user is consistent with the Comprehensive Plan, city staff recommends that the Office zoning be applied on the property. On February 20, 2013 the Planning Commission held a hearing on this item; no one was present to speak and the rezoning was recommended 4-0. FINANCIAL OR BUDGET CONSIDERATION: Not applicable. VISION CONSIDERATION: Not applicable SUPPORTING DOCUMENTS: Excerpt from Draft Planning Commission Minutes Ordinance Prepared by: Meg J. McMonigal, Planning and Zoning Supervisor Approved by: Tom Harmening, City Manager City Council Meeting of March 18, 2013 (Item No. 8d) Page 2 Title: Rezoning of 3700 State Highway 100 Excerpt from DRAFT Planning Commission Minutes of February 20, 2013 B. Zoning Map Amendment Location: 3700 State Highway 100 Applicant: City of St. Louis Park Case No.: 13-10-Z Meg McMonigal, Planning and Zoning Administrator, presented the staff report. She explained the action is requested for consistency with the City’s Comprehensive Plan designation of the property to Office. She said there are no changes to the property, just the recommendation that it be rezoned from C-2 General Commercial to O Office. Commissioner Morris asked where the project owner stands on the proposed change. Ms. McMonigal responded that staff has tried to contact the property owner in California several times through telephone and mail. Commissioner Carper asked if this designation changes allowable height. Ms. McMonigal said taller structures are permitted in the Office district. She added that current uses on the site can continue indefinitely. The Chair opened the public hearing. As no one was present wishing to speak, the Chair closed the public hearing. Commissioner Person made a motion recommending approval of the rezoning from C-2 General Commercial to O, Office for property at 3700 State Highway 100 consistent with the Comprehensive Plan. Commissioner Morris seconded the motion, and the motion passed on a vote of 4-0. City Council Meeting of March 18, 2013 (Item No. 8d) Page 3 Title: Rezoning of 3700 State Highway 100 ORDINANCE NO.____-13 AN ORDINANCE AMENDING THE ST. LOUIS PARK ORDINANCE CODE CHANGING BOUNDARIES OF ZONING DISTRICTS 3700 State Highway 100 South THE CITY OF ST. LOUIS PARK DOES ORDAIN: Section 1. The City Council has considered the advice and recommendation of the Planning Commission (Case No. 13-10-Z). Section 2. The St. Louis Park Zoning Ordinance adopted December 28, 1959, Ordinance No. 730; amended December 31, 1992, Ordinance No. 1902-93, amended December 17, 2001, Ordinance No. 2216-01, as heretofore amended, is hereby further amended by changing the zoning district boundaries by reclassifying the following described lands from their existing land use district classification to the new land use district classification as indicated for the tract as hereinafter set forth, to wit: Blocks 2 3 6 7 and 8 and Lot 1 and that part of Lot 2 lying N of S 24 61/100 feet thereof of Block 9 also that part of Lots 1 to 10 including lying N of S 81 61/100 feet thereof of Block 10 including vacated streets and alleys ex Hwy, Collins 2nd Addn to St Louis Park from C-2 General Commercial to O Office. Section 3. The contents of Planning Case File 13-10-Z are hereby entered into and made part of the public hearing record and the record of decision for this case. Section 4. This ordinance shall take effect fifteen days after its publication. Public Hearing February 20, 2013 First Reading March 18, 2013 Second Reading April 1, 2013 Date of Publication April 11, 2013 Date Ordinance takes effect April 26, 2013 Reviewed for Administration Adopted by the City Council City Manager Mayor Attest: Approved as to Form and Execution: City Clerk City Attorney Meeting: City Council Meeting Date: March 18, 2013 Action Agenda Item: 8e EXECUTIVE SUMMARY TITLE: First Reading of Ordinance Establishing the Environment and Sustainability Commission: Sustainable SLP RECOMMENDED ACTION: Motion to approve First Reading of an Ordinance Amending the St. Louis Park Code of Ordinances Chapter 2 Establishing an Environment and Sustainability Commission: Sustainable SLP, and to set second reading for April 1, 2013. POLICY CONSIDERATION: Does the Council wish to establish the Environment and Sustainability Commission: Sustainable SLP through the proposed ordinance? SUMMARY: In July, 2012 Council appointed a fifteen-member Task Force to recommend the approach to use to encourage public input into the City’s environmental programs. The Task Force met five times then made a recommendation to create the Environment and Sustainability Commission: Sustainable SLP at the January 22, 2013 Study Session. At the March 4, 2013 Study Session, staff returned with a proposed ordinance implementing the Task Force recommendations following the format and board and commission policies. It was the consensus of Council to make the following revisions to the proposed ordinance: • Commission membership should total 13, consistent with the Task Force recommendation: 8 regular members, 2 business members, 1 tenant, and 2 students. • The tenant member shall have resided in the City for at least 365 calendar days prior to appointment. (This provision of one year of residency is unique to this commission. Qualifications in our boards and commission policy states: Members must be St. Louis Park residents, but need not have expertise in any particular area. Willingness to serve and be involved are the most important attributes of members.) • The two voting youth members shall each reside in the city and be a high school student. Staff removed “of a private or public school located in the city.” Attached is the ordinance with the recommendations. If approved at first reading, the proposed ordinance will scheduled for second reading on April 1, 2013. FINANCIAL OR BUDGET CONSIDERATION: Once approved, staff will be assigned and hired to support activities. As discussed in the 2013 budget process, funding for this will be from the solid waste fund. Recruitment of members will also begin. VISION CONSIDERATION: St. Louis Park is committed to being a leader in environmental stewardship. We will increase environmental consciousness and responsibility in all areas of city business. SUPPORTING DOCUMENTS: Proposed Ordinance Prepared by: Ray French, Administrative Services Intern Reviewed by: Bridget Gothberg, Organizational Development Director Nancy Deno, Deputy City Manager/HR Director Approved by: Tom Harmening, City Manager City Council Meeting of March 18, 2013 (Item No. 8e) Page 2 Title: First Reading of Ordinance Establishing the Environment and Sustainability Commission: Sustainable SLP ORDINANCE NO. ____- 13 AN ORDINANCE AMENDING THE ST. LOUIS PARK CODE OF ORDINANCES CHAPTER 2 ESTBALISHING AN ENVIRONMENT AND SUSTAINABILITY COMMISSION THE CITY OF ST. LOUIS PARK DOES ORDAIN: SECTION 1. That Sections 2-325 to 2-349 of the Code of Ordinances, City of St. Louis Park, Minnesota, are hereby amended to read as follows: Secs. 2-325--2-330. Reserved. Division 8. Environment and Sustainability Commission: Sustainable SLP Sec. 2-331. Purpose. The purpose of the Environment and Sustainability Commission: Sustainable SLP shall be to: (a) Provide recommendations to advance city goals, policies, and programs. (b) Provide advice and assistance to staff and council through collaboration. (c) Provide leadership in engaging the community, encouraging relationships and partnerships with neighborhoods, special interest groups, churches, business leaders, and other commissions. (d) Serve as a conduit for environmental and sustainable information, topics, and direction from residents and the public. Sec. 2-332. Membership; terms. (a) Function; composition. The Environment and Sustainability Commission: Sustainable SLP shall be an advisory commission to the city council. It shall consist of eight regular members, two business members, one residential tenant member, and two youth members, all appointed as set forth in this section. (b) Regular members. The city council shall appoint three regular members of the commission for terms to expire on December 31, 2013, three regular members for terms to expire on December 31, 2014, and two regular members for terms to expire on December 31, 2015. All subsequent appointments shall be for three-year terms that shall expire on December 31 of the third year of such term and until a successor is duly appointed and qualified. The city council should ensure representation from each city ward, as outlined in Chapter 10 of this code. In the event of a vacancy, the city council shall appoint a person to complete the unexpired term. A member of the commission may be removed with or without cause by the city council. (c) Business members. Two voting business members who shall reside in the city and own or operate a business in the city may be appointed by the city council and serve a term of three years. City Council Meeting of March 18, 2013 (Item No. 8e) Page 3 Title: First Reading of Ordinance Establishing the Environment and Sustainability Commission: Sustainable SLP (d) Residential tenant member. One voting residential tenant member who shall, and for at least 365 calendar days prior to appointment, reside in the city and meet the definition of a tenant as contained in Chapter 1 of this code as it applies to the member’s residence may be appointed by the city council and serve a term of three years. (e) Youth members. Two voting youth members who shall reside in the city and be a high school student may be appointed by the city council and serve a term of one year. (f) Qualifications. Regular, business, and residential tenant members of the Environment and Sustainability Commission: Sustainable SLP shall be qualified voters and residents of the city. A vacancy shall deem to exist if a member ceases to meet the residency requirements. All members of the commission shall be appointed from persons who have demonstrated an interest in the commission by submission of appropriate city forms and exhibit high energy, leadership, and a commitment to the environment and sustainability. Sec. 2-333. Organization. (a) A staff liaison to the Environment and Sustainability Commission: Sustainable SLP shall be appointed by the city manager and shall be subject to the administrative rules and regulations of the city. (b) The commission shall elect its own chair and vice-chair. Subject to such limitations as may be imposed by the city council at any time, the commission shall provide its own rules and procedure, determine the date and time of meetings and, upon proper notice, shall call public hearings when necessary and desirable and in accordance with all requirements of local and state laws. The bylaws of the commission and amendments shall be submitted to the city council upon their adoption. Such laws and any amendments shall be deemed to be approved by the city council unless the city council takes action to modify such bylaws or amendments with 30 days after submission. No member of the commission shall consider or vote upon any question in which the member is directly or indirectly interested. (c) The commission shall include any number of working groups focused on identified special topics or projects, and be led by at least one commissioner. (d) The commission shall keep proper records of its proceedings, and such records shall be maintained by the staff liaison or the liaison’s designees. Sec. 2-334. Expenses of members. The members of the Environment and Sustainability Commission: Sustainable SLP shall serve without pay but may be reimbursed for actual expenses to the extent that funds therefor are provided in the annual city budget adopted by the city council. The commission shall properly account for its receipts and expenditures of monies in accordance with established city procedures. Sec. 2-335. Powers and duties. (a) The Environment and Sustainability Commission: Sustainable SLP shall have the following powers and duties to: City Council Meeting of March 18, 2013 (Item No. 8e) Page 4 Title: First Reading of Ordinance Establishing the Environment and Sustainability Commission: Sustainable SLP (1) Advise the city council with respect to environment and sustainability issues arising out of or in connection with the plans or operations of any city department or agency and recommend the adoption of such specific policies or actions as may be needed to enhance the city’s environmental stewardship. (2) Elicit community feedback and direction, including direct engagement, social media, annual events and fairs, etc. (3) Reach out to the full community as well as to special populations with communication and educational efforts related to the environment and sustainability. (4) Establish work groups to focus on specific areas of interest, special projects, and ongoing concerns. Work group representation should be broadened to emphasize greater diversity, inclusiveness, and specific issue expertise with non-commission members from the general community. (5) Submit to the city council by April 1 of each year an annual report of the activities of the commission during the previous year. (b) The commission shall have such additional powers and duties as the city council shall from time to time determine. Sec. 2-336--2-349. Reserved. SECTION 2. This Ordinance shall take effect fifteen days after its publication. First Reading March 18, 2013 Second Reading April 1, 2013 Date of Publication April 11, 2013 Date Ordinance takes effect April 26, 2013 Reviewed for Administration: Adopted by the City Council April 1, 2013 City Manager Mayor Attest: Approved as to Form and Execution: City Clerk City Attorney