HomeMy WebLinkAbout2014/10/13 - ADMIN - Agenda Packets - City Council - Study SessionAGENDA
OCTOBER 13, 2014
(Councilmember Hallfin Out)
6:30 p.m. CITY COUNCIL STUDY SESSION – Community Room
Discussion Items
1. 6:30 p.m. Future Study Session Agenda Planning – October 27, 2014
2. 6:35 p.m. Review of Proposed 2015 Budget, Utility Rates, CIP and LRFMP
3. 8:05 p.m. 2015 Employer Benefits Contribution and Wellness Incentive Program
9:05 p.m. Communications/Meeting Check-In (Verbal)
9:10 p.m. Adjourn
Written Reports
4. East Triangle Neighborhood Redevelopment
5. Series 2014 G.O. Bonds for Sidewalks and Trails Program and Utility Projects
6. Update on Bass Lake Preserve Restoration Project
7. Park the Street! Recap
Auxiliary aids for individuals with disabilities are available upon request.
To make arrangements, please call the Administration Department at
952/924-2525 (TDD 952/924-2518) at least 96 hours in advance of meeting.
Meeting: Study Session
Meeting Date: October 13, 2014
Discussion Item: 1
EXECUTIVE SUMMARY
TITLE: Future Study Session Agenda Planning – October 27, 2014
RECOMMENDED ACTION: The City Council and the City Manager to set the agenda for
the regularly scheduled Study Session on October 27, 2014.
POLICY CONSIDERATION: Does the Council agree with the agenda as proposed?
SUMMARY: At each study session approximately five minutes are set aside to discuss the next
study session agenda. For this purpose, attached please find the proposed discussion items for
the regularly scheduled Study Session on October 27, 2014.
FINANCIAL OR BUDGET CONSIDERATION: Not applicable.
VISION CONSIDERATION: Not applicable.
SUPPORTING DOCUMENTS: Future Study Session Agenda Planning - October 27, 2014
Prepared by: Debbie Fischer, Office Assistant
Approved by: Tom Harmening, City Manager
Study Session Meeting of October 13, 2014 (Item No. 1) Page 2
Title: Future Study Session Agenda Planning – October 27, 2014
Tour the Proposed Community Center and Refrigerated Ice Sites, October 27, 2014
(Meet at the Rec Center at 5:00 p.m.)
Study Session, October 27, 2014 – Immediately Following Site Tour – Community Room
Tentative Discussion Items
1. Future Study Session Agenda Planning – Administrative Services (5 minutes)
2. Outdoor Refrigerated Ice Update – Operations & Recreation (30 minutes)
Presentation of the schematic design phase for the proposed Outdoor Refrigerated Ice Project,
as well as an estimated cost update.
3. Community Center Update – Operations & Recreation (60 minutes)
Presentation of the schematic design phase for the proposed Community Center Project, as
well as an estimated cost update.
Communications/Meeting Check-In – Administrative Services (5 minutes)
Time for communications between staff and Council will be set aside on every study session
agenda for the purposes of information sharing.
Reports
4. 2014 September Financial Report
5. Third Quarter Investment Report (July - September 2014)
6. Property Assessed Clean Energy (PACE) Program Update
7. SWLRT Update
Meeting: Study Session
Meeting Date: October 13, 2014
Action Agenda Item: 2
EXECUTIVE SUMMARY
TITLE: Review of Proposed 2015 Budget, Utility Rates, CIP and LRFMP
RECOMMENDED ACTION: No formal action required. This report is to assist with the study
session discussion regarding the 2015 Budget, Utility Rates, Capital Improvement Plan (CIP)
and Long Range Financial Management Plan (LRFMP).
POLICY CONSIDERATION:
• Is there other information that Council would like to review in more detail?
• Does the City Council still wish to set the 2015 Final Property Tax Levy at $26,985,377
which is an increase of $1,407,469 or approximately 5.50% over 2014 Final Levy?
• Does the City Council still wish to levy the maximum HRA Levy allowed of $953,238
which is an increase of $3,879 or approximately 0.41% over the 2014 Final HRA Levy?
• Is the City Council comfortable with the 2015 proposed utility rate adjustments?
• Does Council have questions about any of the capital projects proposed for 2015 - 2024?
SUMMARY: Included in this report is information pertaining to the 2015 Budget, 2015
Preliminary General Property Tax and HRA levies. In addition, there is a brief discussion on
utility rates, proposed changes to these rates, and the impact to a median value residential
property owner. Also included is information on the process involved for creating the 2015 –
2024 CIP, and how it is used in the LRFMP. Definitions for each LRFMP fund presented are
provided as well as some key items that are included and not included in the CIP. Directors or
designees who have a key role in the CIP will be present to discuss some significant projects
being proposed and answer any questions the Council may have. Finally, a proposed calendar of
related budget and tax levy dates is provided.
FINANCIAL OR BUDGET CONSIDERATION: The proposed tax levies and utility rates
will help support necessary city services to be provided during 2015. In addition, the CIP and
LRFMP work in conjunction with the City’s annual budgeting process in helping to determine an
appropriate property tax and HRA levy and aids in maintaining the City’s AAA bond rating.
VISION CONSIDERATION: All areas of the Council’s four Strategic Directions are
addressed in the proposed budget and capital plan.
SUPPORTING
DOCUMENTS: Discussion
2015 Budget Talking Points
2015 Proposed Utility Rates – Impact on a Residential Property
2015 Residential Estimated City Share of Property Taxes – 5.5% Levy
CIP Reports – Funding Source Summary & Projects Funding Source by Dept.
LRFMP – Summary of Revenues and Expenditures
LFFMP – All Funds – Will be distributed at the Monday evening meeting
Prepared by: Brian A. Swanson, Controller
Reviewed by: Nancy Deno, Deputy City Manager/HR Director
Approved by: Tom Harmening, City Manager
City Council Meeting of October 13, 2014 (Item No. 2) Page 2
Title: Review of Proposed 2015 Budget, Utility Rates, CIP and LRFMP
DISCUSSION
BACKGROUND: On June 23, 2014, staff met with the City Council to discuss the 2015
Budget Process. Council indicated that staff should follow recommendations from the “2015
Budget Production Guidelines” when preparing the 2015 Budget. Assumptions for the 2015
Budget included a pattern similar to past years; 1) a levy increase, 2) modest increase in other
fees and charges where appropriate to fit with business costs, 3) maintain high quality and
responsive service delivery, 4) hold expenditures flat where possible with adjustments for some
modest growth based on essential business needs, 5) funding for a wage and benefit contribution
increase, 6) utility rate increases, and 7) continued long range financial planning.
At the August 25, 2014 City Council Study Session, the City Council reviewed information from
the staff report and subsequently directed staff to prepare a 2015 Preliminary Property Tax Levy
increase of 5.50% when compared to the 2014 Final Property Tax Levy. In addition, the City
Council directed staff to proceed with preparing the 2015 Preliminary HRA Levy at the
maximum allowed by state statute, due to the significant infrastructure projects currently in
progress and scheduled per the 2015 – 2024 Capital Improvement Plan. Council also directed
staff to proceed with franchise fee and utility rate adjustments, which will both be brought back
later this year for approval, in order to take effect in 2015.
On September 15th, the City Council adopted the 2015 Preliminary Property Tax Levy of
$26,985,377, which is approximately 5.50% or $1,407,469 over the 2014 Final Property Tax
Levy. In addition that evening the EDA and City Council approved the 2015 Preliminary HRA
Levy of $953,238, which is approximately 0.41% or $3,879 over the 2014 Final HRA Levy.
2015 Final Property Tax Levy Considerations
For the 2015 Final Property Tax Levy for the City Council to consider in December, there are
some important key items to keep in mind:
• There are no levy limits in place for 2015.
• Local Government Aid has been approved to be issued in accordance with a formula set
by the state. Currently the City is scheduled to receive $512,466 in 2015. These dollars
go into the Capital Replacement Fund.
• Trends in Valuations and Possible Property Tax Implications - For the 2014 assessment
that 2015 property taxes are based on, St. Louis Park’s market value increased by 6.2%
with all of the dominant property types increasing in value. Composition of the change is
summarized as +5.6% for single-family homes, +7.5% for condos and townhomes,
+20.2% for apartments (significant new construction coming on line) and a stable
commercial-industrial sector at +0.4%. As can be surmised by the above figures, there
will be a shift of the property tax burden to the residential owners for the Pay 2015 taxes.
• Fiscal Disparities – The City’s net tax capacity contribution increased by $208,991 or
approximately 5.7% for 2015. The City is a net contributor to the pool of $3,879,478, or
approximately 5.9% of the City’s total tax capacity for 2015.
• Funding challenges in several funds impacting long-term sustainability
• As in past years, the 2015 Preliminary Property Tax Levy adopted by the City Council on
September 15, 2014, can be decreased, but cannot be increased.
City Council Meeting of October 13, 2014 (Item No. 2) Page 3
Title: Review of Proposed 2015 Budget, Utility Rates, CIP and LRFMP
2014 City Final Levy and 2015 Preliminary Adopted Levy
A synopsis of prior year levy information and the 2015 Preliminary Adopted Levy is shown below:
1. The 2014 Final Levy was $25,577,908, which was 3.50% or $864,967 more than 2013.
2. The 2015 Preliminary Property Tax Levy range staff recommends is proposed at
$26,985,377, which is approximately 5.50% or $1,407,469 more than the 2014 Final
Levy.
The proposed breakdown of the Preliminary Property Tax Levy by fund is shown below:
2014 2015 Dollar Change Percent Change
Final Preliminary From 2014 From 2014
TAX CAPACITY BASED TAX LEVY
General Fund $21,157,724 $22,547,827 1,390,103$ 6.57%
Debt Service 1,422,477 1,423,161 684 0.05%
Capital Replacement Fund 1,342,700 1,359,382 16,682 1.24%
Park Improvement Fund 810,000 810,000 - 0.00%
Cap. Replace. Fund - Future Debt Service 645,007 645,007 - 0.00%
Employee Administration Fund 200,000 200,000 - 0.00%
TOTAL TAX LEVIES $25,577,908 $26,985,377 $1,407,469 5.50%
Fiscal Disparities
The City received its final figures regarding fiscal disparities, and as stated earlier, for 2015 the
City will be a net tax capacity contributor of $3,879,478, which is $208,991, or approximately
5.7% more than 2014’s net contribution of $3,670,487. Being a net contributor to the fiscal
disparities pool reduces the City’s overall net tax capacity, thereby resulting in a higher tax rate
for property owners in St. Louis Park. The City has seen significant increases in its net
contribution to the fiscal disparities pool over the last 5 years related to the development and
redevelopment of its commercial sector of property. This significant activity resulted in nearly
steady or slight increases in the overall valuation of the commercial sector of property in St.
Louis Park. As many other participants in the fiscal disparities program saw declines in the
valuation of their commercial property sector, St. Louis Park then held a larger share of the
commercial sector market related to the fiscal disparities pool, and as such, was required to
contribute a larger share to the program. This means that St. Louis Park fared much better
during this economic turndown than many of the other participants in the fiscal disparities
program, which is why the City’s net contribution has increased significantly over the last 5
years.
HRA Levy
This levy was originally implemented in St. Louis Park due to legislative changes in 2001 which
significantly reduced future tax increment revenues. The City Council elected at that time to use
the levy proceeds for future infrastructure improvements in redevelopment areas. Thus far, some
of the HRA Levy proceeds have been used to fund infrastructure studies, analyses for future
improvement projects and are currently beginning to pay for the City’s share of Highway 7 and
Louisiana. By law these funds could also be used for other housing and redevelopment purposes,
but they are committed to funding Highway 7 and Louisiana until 2021 based on the current
Long Range Financial Management Plan. Given the significant infrastructure needs facing the
City Council Meeting of October 13, 2014 (Item No. 2) Page 4
Title: Review of Proposed 2015 Budget, Utility Rates, CIP and LRFMP
City in the future, particularly transportation infrastructure needs, staff recommends the HRA
Levy continue at the maximum allowed by law for the 2015 budget year. The HRA Levy cannot
exceed 0.0185% of the estimated market value of the City. Therefore, staff has calculated the
maximum HRA Levy for 2015 to be $953,238 based on data from Hennepin County which is a
$3,879 increase or approximately 0.41% from the 2014 HRA Levy of $949,359.
Additional Tax Levy Information
By law, the City Council approved a 2015 Preliminary Property Tax Levy back in September
and those preliminary levies have been sent to Hennepin County for certification. Hennepin
County will mail out parcel specific notices to taxpayers in mid-November. Final action on the
2015 Budget, 2015 Final City Property Tax Levy, Final 2015 HRA Levy, and 2015 – 2024 CIP
will not occur until December.
Utility Funds
All utility funds have been analyzed during the budget process as in previous years with a review
of rates in accordance with the City’s LRFMP. As in previous years, all utility rates are analyzed
and adjusted as needed to meet operational and capital needs, while working to meet appropriate
cash position guidelines.
• Water: For 2015, the City will be in the fifth year of the ten year plan for increasing the
fixed rate charges to reduce volatility in the fund due to seasonality usage fluctuations.
Usage rates will also be increased to meet more aggressive demands for infrastructure
replacement within the City’s aging system. Significant expenses for this fund are
capital, staffing, the Reilly Superfund and debt service.
• Sewer: Rates are also proposed to increase due to the City’s more aggressive
infrastructure replacement plan. Sewer costs are mainly to support the Metropolitan
Council of Environmental Services charge (MCES), staffing and capital costs.
• Solid Waste: Rates for this fund are proposed to remain flat for 2015, which will still
allow the fund to remain in a sustainable healthy cash position. The major expenses for
this fund are the contract charges and staffing.
• Storm Water: Based on Council direction to place a much stronger emphasis on storm
water management, along with increasing regulations, rates will need to continue to
increase significantly over the next four to five years. These increases will help meet the
increased capital needs and debt service obligations for future debt issuances. Significant
expenses for this fund currently are capital and staffing.
What do the possible proposed utility rate increases mean to a typical homeowner?
Based on operational and capital needs being anticipated in the utility funds, the increase will be
approximately $45 per year for a typical homeowner. A typical homeowner in this scenario is a
family of four who uses 30 units of water per quarter (22,500 gallons), and has 60 gallon service,
which is consistent with prior year scenarios. This equates to an approximate 4.59% overall
increase in utility rates for 2015 when compared to 2014. Staff will bring back the 2015 utility
rates for adoption on October 20, 2014, and will be in place for consumption or services
provided beginning on January 1, 2015. Detailed information is included in the attachment
“2015 Proposed Rates – Impact on a Residential Property”.
City Council Meeting of October 13, 2014 (Item No. 2) Page 5
Title: Review of Proposed 2015 Budget, Utility Rates, CIP and LRFMP
Franchise Fees
In the past, Council has directed staff to consider franchise fee adjustments every other year.
Based on the City’s schedule, those occur in odd numbered years. Therefore, in 2015, based on
analysis within the Pavement Management Fund, Council directed staff to move forward with a
franchise fee increase for customers of CenterPoint Energy and Xcel Energy. For a residential
customer, staff is recommending an increase of $0.75 per utility, or $18 per year. The total fee
for a residential customer would be $3.25 per utility per month. Based on this increase and
increases in other customer classes, revenues would increase by approximately $700,000 within
the Pavement Management Fund. These increases will be brought back to the City Council on
October 20th for a Public Hearing and a report outlining the next steps for implementation.
Capital Improvement Fund – (CIP)
Each year, starting at the end of March or early April, staff is asked to determine the needs of the
City and their respective departments regarding purchases or construction of capital items.
Generally speaking, a capital item has a cost greater than $5,000 and a useful life of 3 years or
more. For 2014 and prior, capital needs were to be considered over a period of five years at a
minimum. Many departments still planned for the next 10 years and beyond in some cases, due
to the significant costs or lengthy useful lives of the assets being considered. For the 2015 CIP,
all departments are now required to plan for capital needs for the next 10 years at a minimum.
This will allow for better projections in the LRFMP to address any potential funding challenges
or take advantage of opportunities to better serve the constituents of the City.
As departments prepare their respective CIP’s, they are asked to provide specific information
which is input into the City’s Capital Improvement software. They are asked to consider the
importance of the capital need and classify them as follows:
1) Have to do – meaning required by mandate, to maintain a system or business need.
2) Smart to do – meaning makes sound business sense, anticipates opportunities and
takes advantage of them.
3) Would like to do – meaning if resources became available or made available, it
would make business sense but not as crucial as the Smart to do items.
Items such as name, useful life, staff contact, description, justification, cost, funding source and
budget impact are some pieces of information that staff prepare. Staff is asked to work with
other departments and especially with Accounting on items such as cost and funding source,
especially when the proposed project or purchase impacts several departments or needs to be
funded by several sources. For example, if two projects are proposed in the same area, one in
2015 related to lining a segment of sewer, and one in 2016 for the Pavement Management
Program, knowing what each department is working on creates efficiencies. In this case, the
street would need to be reconstructed for each project and by realigning project timelines, the
project can be done at the same time, thereby reconstructing the street once, and minimizing
disruption to traffic and the neighborhood.
The first iteration of the CIP is due to Accounting by the middle of May each year usually, with
additional opportunities for revisions occurring in late July and late September or early October.
These revision periods are meant for fine tuning costs or funding sources for projects and any
possible additions or deletions of projects based on updated business needs or council direction.
City Council Meeting of October 13, 2014 (Item No. 2) Page 6
Title: Review of Proposed 2015 Budget, Utility Rates, CIP and LRFMP
Long Range Financial Management Plan – (LRFMP)
Upon submission of the CIP in the middle of May, Accounting is then able to take the
information and input the data into the LRFMP. During this process the projects are reviewed by
funding source and year, and then are input by funding source total, not individually, into the
LRFMP. Next, each fund is looked at individually to determine if current funding projections
are adequate to fund the proposed capital items, maintain long-term sustainability and meet
suggested fund or cash balance guidelines. Where there are possible challenges, Accounting
looks at funds that may have potential available resources to reallocate, possible changes in
funding, such as debt issuance or revenue enhancements, or delaying/reducing/eliminating some
proposed capital items. The latter occurs through discussions with the City Manager and the
affected department(s) to determine the best course of action for the City. Adjustments continue
to occur within funds regarding revenues, costs, timing and scope of capital needs until deemed
reasonable to present to the City Council usually during the mid-summer months or early fall.
Other Considerations
The CIP, LRFMP, City Budget, utility rates and franchise fee processes work together in steps to
provide the City Council with a more comprehensive picture from which to make decisions in
terms of property tax levy and business needs within the City. The CIP is the first step, in which
capital needs and costs are prepared. This then flows into the LRFMP, which allows staff to
analyze and suggest where and how capital needs will be paid from, if additional resources need
to be provided, or reductions in the CIP need to occur. While Accounting is updating and
analyzing the LRFMP, other departments are working on information regarding significant
changes in business and staffing needs. Once submitted, Accounting staff are able look at that
information, make projections on personnel costs and proposed capital needs to provide an
estimate on the proposed property tax levy to the City Manager. At this point, the City Manager
reviews the proposed property tax levy, the overall big picture plan of City capital and
operational needs, and any relevant future considerations to determine the appropriate property
tax levy to submit to the City Council for their consideration. At this point, based on Council
direction, more adjustments are made if needed, until the Preliminary Property Tax Levy is
adopted the first week of September. After this, adjustments can continue to be made until the
Final Property Tax Levy, HRA Levy and city budgets are adopted in mid-December.
Fund Definitions Used in the LRFMP
To help facilitate the discussion on the LRFMP, staff thought it would be beneficial to provide
definitions of the funds in the LRFMP, in addition to some basic information on each fund. The
following definitions are in the order of the attached LRFMP document:
Cable Television Fund - Produces and broadcasts all cable television programming for cable
channels 14, 15, 16, 17 & 96. Revenues are generated from Comcast franchise fees and a Time
Warner Grant specifically for capital. The current franchise agreement is scheduled to end in
2021. Significant expenditures paid by this fund are for personnel and capital.
Police & Fire Pension Fund – This fund was created from an overfunded portion of the state
mandated PERF pension that was refunded back to the City. These funds can only be used for
capital needs and certain personnel costs related to police or fire purposes. These one-time
proceeds have been and will continue to be used primarily for capital purchases. For example,
the fund contributed just under $3 million to the Fire Stations, is being utilized for the purchase
of the dispatch hardware and software and will be used for the purchase of a ladder truck
scheduled for 2018.
City Council Meeting of October 13, 2014 (Item No. 2) Page 7
Title: Review of Proposed 2015 Budget, Utility Rates, CIP and LRFMP
Housing Rehabilitation Fund - Primarily covers costs for programs related to maintaining
quality and diverse housing stock within the City. The programs in this Fund are funded through
the administration fee the City receives from Private Activity Revenue Bonds and some Park
Center TIF dollars. The Housing Improvement Areas (HIA’s) are also shown in this Fund, with
the fees from each HIA covering the costs of each project.
Development Fund - Used for general City or EDA projects. The fund was created from excess
tax increment revenues from pre-1979 districts when the rules on tax increment were much less
restrictive. The current sources of revenue are interest income, parking ramp/lot and special
assessments. This fund is used to help finance projects by loaning money to other funds, for land
purchases or other short-term EDA projects. The Development Fund is essentially a non-
renewable fund that cannot be replenished from excess increment any longer due to more strict
rules regarding the use of tax increment.
HRA Levy - This fund is to be used for infrastructure construction in redevelopment areas and
qualifying housing programs. The revenue source for this fund is the HRA Tax Levy. This
Fund has financed both the Highway 7 & Wooddale project and the on-going Highway 7 &
Louisiana project. Currently based on the plan, this fund’s full resources are obligated until 2021
for paying for the Highway 7 and Louisiana project and repaying the Development Fund for
funds advanced to cover that project.
Permanent Improvement Revolving Fund (PIR) – Provides cash flow for project construction
and is repaid through reimbursements from Municipal State Aid (MSA), or special assessments.
The PIR Fund is also used as a short-term borrowing mechanism to other City funds for year-end
accounting purposes. This fund has also been contributing dollars to the challenged Capital
Replacement Fund of $450,000 per year. Since this is not sustainable, it is projected starting in
2015 to decrease this transfer by $50,000 per year scheduled to end in 2022. If possible, this
transfer reduction will be accelerated.
Park Improvement Fund - This fund is responsible for financing capital expenditures within
City parks and improvement of park facilities. The primary sources of revenue are property
taxes and Park Dedication Fees.
Pavement Management Fund - Funds expenditures are used for pavement rehabilitation within
the City. The revenue sources for this fund are CenterPointe and Xcel franchise fees charged to
customers within the City.
Sidewalk and Trails Fund (Connect the Park) – This fund accounts for revenues and
expenditures related to the enhancement of the City’s sidewalks and trails system. The major
source of revenue for this fund is General Obligation Bonds (G.O. Bonds) which are repaid
through a property tax levy. The possibility of receiving grants in the future will also be
explored for financing the expansion. This system expansion is scheduled to occur over
approximately the next ten years.
Capital Replacement Fund – Funds technology, buildings, and equipment capital expenditures.
The primary funding sources are property taxes and charges to other funds for equipment
replacement. The Local Government Aid allocated by the State for 2014 and 2015 is also in this
Fund. This fund continues to have funding challenges and will need significant cash infusions or
reductions in expenditures over the upcoming years.
City Council Meeting of October 13, 2014 (Item No. 2) Page 8
Title: Review of Proposed 2015 Budget, Utility Rates, CIP and LRFMP
Water Utility Fund – Accounts for all provisions of water services including administration,
billing and collection, Reilly, maintenance, operations and capital. The revenue for this fund is
primarily from charges for services. Revenue received from the Water Access Charge is also
tracked in this fund. Debt will also be used to finance more aggressive infrastructure
replacement that will be covered through the current rate structure increases included in the
LRFMP.
Sewer Utility Fund - This fund is to be used for all provisions of sewer services including
administration, billing and collection, maintenance, operations and capital. The revenue for this
fund is primarily from charges for services.
Solid Waste Utility Fund – Accounts for all provisions of revenues and expenses related to the
collection, disposal and recycling of residential solid waste. This fund also facilitates the
recycling and organics collection process. The revenue for this fund is primarily from charges
for services. Grant monies from SCORE also provide some assistance to cash flow the fund.
Storm Water Utility Fund - This fund is to be used for all provisions of storm water including
administration, billing and collection, maintenance, operations and capital. The revenue for this
fund is primarily from charges for services. With the planned significant capital expenses in the
next few years, G.O. Revenue Bonds will be issued to provide the necessary cash to finance the
capital projects, with the current planned rate structure increases in the LRFMP being sufficient
to service the debt.
Uninsured Loss Fund - This fund covers self-insured workers comp claims, property and
liability claim deductibles that are underwritten by the League of Minnesota Cities Insurance
Trust. Revenues are from reimbursement on claims or from transfers from the General Fund.
Benefits Administration Fund - This fund covers the cost of insurance, unemployment, flex
leave payouts, and tuition reimbursement. Revenue sources are from property tax dollars or
transfers from the General Fund.
What is Not in the Proposed CIP or LRFMP?
There are some significant items that are not in the CIP or LRFMP due to either not being firm
commitments, or the costs are too broad to accurately make an estimate on City resources by
showing a funding source. Some of the significant items are:
1) SWLRT Infrastructure Needs
2) Community Center
3) Westwood Hills Nature Center upgrade to facilities
4) I-394 Ramp/CD Road Improvements
5) Excelsior Blvd. – Louisiana to western City limit
Staff has prepared a handout with some possible funding mechanisms to be considered, of which
some may or may not be available to each project based on the type of project and available
resources. This document will be shared with Council at the study session.
City Council Meeting of October 13, 2014 (Item No. 2) Page 9
Title: Review of Proposed 2015 Budget, Utility Rates, CIP and LRFMP
Estimated City Impact for 2015 on Taxes, Utilities and Franchise Fees
Based on a 5.50% levy increase and realizing there are many variables in estimating the City
impact on a residential homestead property, a “typical” property in St. Louis Park valued at
approximately $217,600 for taxes payable in 2015, having typical utilities and franchise fee
increases as discussed earlier in the report, would experience an overall increase of
approximately $9.58 per month or approximately $115 for the entire year. Of this estimated
$115 increase, approximately $52 would be attributed to the City’s share of property taxes, $45
to utility rate adjustments, and $18 to franchise fees.
NEXT STEPS: As the 2015 budget process continues, the following preliminary schedule
snapshot has been developed for Council:
October 13 Review and discussion of 2015 budget, CIP, utility rates and LRFMP and
bonding. Directors or their designees present as needed.
October 20 Adoption of 2015 Utility Rates.
November 10 (If necessary) Final budget or CIP discussion prior to Truth in Taxation
Public Hearing and budget presentation.
December 1 Truth in Taxation Public Hearing and budget presentation
December 8 (If necessary) Continuation of Public Hearing and any budget discussion.
December 15 Council adopts 2014 Revised Budget, 2015 Budgets, final tax levies (City
and HRA), and 2015 - 2024 CIP.
Staff will continue to review budget and capital information, and subsequently update the Long
Range Financial Management Plan during the upcoming months. The City Council has the
option of decreasing the 2015 Preliminary Property Tax Levies for the City and HRA after the
initial certification; however it cannot be increased.
1
2015 BUDGET TALKING POINTS
• The City Council has approved a maximum tax levy increase of 5.5%, and also proposing
increases in utility franchise fees and rates.
o Depending on property value, these combined increases mean a residential homesteaded
property owner will see an increase ranging from $100 - $150 for the entire year or
approximately $8.33 – $12.50 per month for the city portion of their property taxes.
o We understand that this increase may be larger than in recent history, where some
homeowners actually saw their taxes decrease, but as the city continues to emerge from the
Great Recession, we feel that we must work to maintain and enhance the community
services valued by our residents. This budget reflects those values.
• Like most city budgets, personnel costs play a significant role. The proposed budget includes the
addition of 4 full-time positions and 4 part-time positions to help the city continue to deliver the
excellent city services the community desires – these include positions spread throughout the city.
• The budget also includes a 2.5 percent wage increase for 2015, plus mandated increases in
minimum wages for some employees.
• The proposed increases in the water and sewer rates primarily deal with the necessary and
proactive infrastructure needs related to our aging systems. Additionally, the city continues its
commitment to the environment by increasing its investment in storm water management.
• Solid waste rates are proposed to remain flat in 2015.
• We all agree that St. Louis Park is an exceptional community that has benefitted greatly by a long
history of strong fiscal management. We strongly believe the proposed budget continues that
legacy.
2015 BUDGET FAQs
The 2015 Preliminary Property Levy was adopted on September 15, 2014 with a 5.5% increase
from 2014. Below is information to assist Council with questions.
What does each percentage of levy amount to?
• Every 1% levy increase generates approximately $255K in revenue compared to 2014.
What is the percentage as it relates to the overall cost of personnel in the budget?
• Current personnel costs account for over 75% of the General Fund’s $32.3 million for 2015
Budget. Based on the current proposed budget for personnel costs, factoring in wage adjustments
for both union and non-union employees and a benefit contribution adjustment, this accounts for
approximately 3.9% - 4.5%, or 71% - 82% of the total levy increase proposed for 2015.
How many employees are there in the city?
• There are 259 benefit earning employees with 48% in 5 unions and 52% non-organized.
What are the increases for employees for 2015?
• The general increase in wage is set at 2.5% for 2015. General increases are higher than 2.5% if
there is movement through the range by applying steps.
• The increase in employer contribution for benefits adds approximately 1.4% to the levy increase.
Study Session Meeting of October 13, 2014 (Item No. 2)
Title: Review of Proposed 2015 Budget, Utility Rates, CIP and LRFMP Page 10
2
What changes are being recommended for staffing for 2015?
• 2015 Proposed additional personnel additions/changes account for the remaining portion of the
proposed levy increase, and are as follows:
a. FT Construction Codes Inspector
b. FT Patrol Officer
c. FT Web Coordinator
d. FT Public Service Worker – Utilities, non general fund
e. PT Sustainability Coordinator – Solid Waste, non general fund
f. PT Associate Appraiser
g. PT Utility Billing Clerk – Utilities, non general fund
h. PT Fire Intern
i. Additional funding for Paid on Call Firefighter staffing
j. Other: minimum wage increases in temporary/seasonal staff, position change for
Engineering Technician upon replacement, DARE Officer partial salary contingent upon
grant funding.
Is building permit revenue reviewed each year as well as other revenue?
Yes, permit revenue is reviewed each year in Inspections and Community Development. All licensing
and permit revenue in Inspections increased from 2014 Adopted to 2015 Proposed by $439,360 and
across the entire General Fund increased by $496,390. Fees are also reviewed each year and fee
schedules are adjusted as needed to cover costs for service.
What is the proposed breakdown of the 2015 Preliminary Property Tax Levy by fund?
2014 2015 Dollar Change Percent Change
Final Preliminary From 2014 From 2014
TAX CAPACITY BASED TAX LEVY
General Fund $21,157,724 $22,564,509 1,406,785$ 6.65%
Debt Service 1,422,477 1,423,161 684 0.05%
Capital Replacement Fund 1,342,700 1,342,700 - 0.00%
Park Improvement Fund 810,000 810,000 - 0.00%
Cap. Replace. Fund - Future Debt Service 645,007 645,007 - 0.00%
Employee Administration Fund 200,000 200,000 - 0.00%
TOTAL TAX LEVIES $25,577,908 $26,985,377 $1,407,469 5.50%
What is the HRA levy and what is it used for?
• HRA Levy - This levy was originally implemented in St. Louis Park due to legislative changes in
2001 which significantly reduced future tax increment revenues. The City Council elected at that
time to use the levy proceeds for future infrastructure improvements in redevelopment areas. Thus
far, some of the HRA Levy proceeds have been used to fund infrastructure studies, analyses for
future improvement projects and are currently beginning to pay for the City’s share of Highway 7
and Louisiana. By law these funds could also be used for other housing and redevelopment
purposes, but they are committed to funding Highway 7 and Louisiana until 2022 based on the
current Long Range Financial Management Plan. Given the significant infrastructure needs facing
the City in the future, particularly transportation infrastructure needs, staff recommends the HRA
Levy continue at the maximum allowed by law for the 2015 budget year. The HRA Levy cannot
Study Session Meeting of October 13, 2014 (Item No. 2)
Title: Review of Proposed 2015 Budget, Utility Rates, CIP and LRFMP Page 11
3
exceed 0.0185% of the estimated market value of the City. Therefore, staff has calculated the
maximum HRA Levy for 2015 to be $953,238 based on data from Hennepin County which is a
$3,879 increase or approximately 0.41% from the 2014 HRA Levy of $949,359.
What is done with franchise fees?
• Franchise Fees – Franchise fees are set to cover costs related to the pavement management
program. These funds are used for street improvements in lieu of assessing properties. In the
past, Council has directed staff to consider franchise fee adjustments every other year. Based on
the City’s schedule, those occur in odd numbered years. Therefore, in 2015, based on analysis
within the Pavement Management Fund, it is recommended the Council consider a franchise fee
increase for customers of CenterPoint Energy and Xcel Energy. For a residential customer, staff is
recommending an increase of $0.75 per utility, or $18 per year. The total fee for a residential
customer would be $3.25 per utility per month. Based on this increase and increases in other
customer classes, revenues would increase by approximately $500,000 within the Pavement
Management Fund.
How are rates set for our utilities?
• Utility Funds - All utility funds and rates are reviewed as in previous years in accordance with the
City’s Long Range Financial Management Plan (LRFMP). As in previous years, all utility rates
are analyzed and adjusted as needed to meet operational and capital needs, while working to meet
appropriate cash position guidelines.
• Water: For 2015, the City will be in the fifth year of the ten year plan for increasing the fixed
rate charges to reduce volatility in the fund due to seasonality usage fluctuations. Usage rates
will also be increased to meet more aggressive demands for infrastructure replacement within
the City’s aging system. Significant expenses for this fund are capital, staffing, the Reilly
Superfund and debt service. Also council has directed staff to move ahead with moving the
City to a fixed network. A fixed network system uses a system of data collectors to collect
reads from all of the meters in the system and transmits them to the reading software. The data
collectors transmit the information using radio frequency and operate on a FCC protected
frequency. Based on a vendor study, St. Louis Park would need eight data collectors to collect
reads from all of the meters in the City and to provide redundancy in the event that a data
collector fails. The data collectors are antennas that would be installed on existing City
structures, such as water towers and ball field lighting. Using this technology, the data
collectors would be able to collect hourly data from each meter, and transmit this data to the
reading software on a daily basis. The data collectors and meters would be installed by
contractors who would also manage scheduling of the meter replacements with the customers.
This type of system is in place and operating successfully in a number of cities in our area. It
would take approximately 1-2 years to complete and would cost the City approximately
$3,600,000 and is programmed into the Water Fund’s Long Range Plan.
• Sewer: Rates are also proposed to increase due to the City’s more aggressive infrastructure
replacement plan. Sewer costs are mainly to support the Metropolitan Council of
Environmental Services charge (MCES), staffing and capital costs.
• Solid Waste: Rates for this fund are proposed to remain flat for 2015, which will still allow
the fund to remain in a sustainable healthy cash position. The major expenses for this fund are
the contract charges and staffing.
Study Session Meeting of October 13, 2014 (Item No. 2)
Title: Review of Proposed 2015 Budget, Utility Rates, CIP and LRFMP Page 12
4
• Storm Water: Based on Council direction to place more emphasis on storm water
management, along with increasing regulations, rates will need to continue to increase
significantly over the next four to five years. These increases will help meet the increased
capital needs and debt service obligations when debt is issued in late 2014 or early 2015.
Significant expenses for this fund currently are capital and staffing.
What do the possible proposed utility rate increases mean to a typical homeowner?
• Based on operational and capital needs being anticipated in the utility funds, the increase will
be approximately $45 per year for a typical homeowner. A typical homeowner in this scenario
is a family of four who uses 30 units of water per quarter (22,500 gallons), and has 60 gallon
service, which is consistent with prior year scenarios. This equates to an approximate 4.59%
overall increase in utility rates for 2015 when compared to 2014. If Council approves of the
recommendations, staff will bring back the 2015 utility rates for adoption on October 20, 2014,
and will be in place for consumption or services provided beginning on January 1, 2015.
What do all these increases mean to a typical homeowner?
• Depending on property value, and including proposed tax rate increases for the City share,
utility rates, and franchise fees, a residential homesteaded property owner will see an increase
ranging from $100 - $150 for the entire year or approximately $8.33 – $12.50 per month.
What are the previous levy adjustments?
Year Levy Amount $ Change % Change
2001 13,252,491
2002 14,271,459 1,018,968 7.69%
2003 14,536,228 264,769 1.86%
2004 16,323,715 1,787,487 12.30%
2005 17,303,138 979,423 6.00%
2006 18,515,211 1,212,073 7.00%
2007 19,478,002 962,791 5.20%
2008 20,619,676 1,141,674 5.86%
2009 21,815,393 1,195,717 5.80%
2010 22,465,393 650,000 2.98%
2011 23,363,467 898,074 4.00%
2012 23,762,751 399,284 1.71%*
2013 24,712,941 950,190 4.00%
2014 25,577,908 864,967 3.50%
2015 Proposed 26,985,377 1,407,469 5.50%
15 Year Average 20,198,877 980,920 5.24%
* - This was the first year with MVHC to MVHE change, so true levy increase was 4.70%
and $1,066,823 so City would levy back for lost MVHC. True 10 yr avg. 4.90%
Study Session Meeting of October 13, 2014 (Item No. 2)
Title: Review of Proposed 2015 Budget, Utility Rates, CIP and LRFMP Page 13
5
What does a 5.5% property tax levy adjustment look like to the homeowner?
What is the schedule for budget adoption?
• October 6, 2014, Regular Meeting: First reading 2015 fees
• October 13, 2014, Study Session: Discussion 2015 budget, CIP, Utility Rates, LRFMP (long
range financial management plan), benefits and wellness
• October 20, 2014, Regular Meeting: Adopt 2015 Utility rates & 2nd reading of fees
• November 10, 2014, Study Session: Final budget or CIP discussion prior to TNT
• December 1, 2014, Regular Meeting: TNT Public Hearing and Budget Presentation
• December 15, 2014, Regular Meeting: approve 2015 budget, final property tax levies (City &
HRA) & CIP
* These are estimated figures at particular price points.
Homes at the price points will not experience these exact changes.
Assessed Market Val.Mkt. Value Mkt. Value Taxable Taxable Tax Capacity 50.377 49.453 Estimated City Tax Dollar Percent
2013 For 2014 For Total Home.Total Home.Market Market 2014 2015 Tax Capacity Rate 2014 2015 Change Change
Pay 2014 Pay 2015 Exclusion Exclusion Value 2014 Value 2015 2014 2015
150,000 161,400 (23,740.00) (22,714.00) 126,260.00 138,686.00 1,263 1,387 636.06 685.84 636.06 685.84 49.78 7.8%
175,000 186,000 (21,490.00) (20,500.00) 153,510.00 165,500.00 1,535 1,655 773.34 818.45 773.34 818.45 45.11 5.8%
204,700 217,600 (18,817.00) (17,656.00) 185,883.00 199,944.00 1,859 1,999 936.42 988.78 936.42 988.78 52.36 5.6%
250,000 261,800 (14,740.00) (13,678.00) 235,260.00 248,122.00 2,353 2,481 1,185.17 1,227.04 1,185.17 1,227.04 41.87 3.5%
350,000 364,700 (5,740.00) (4,417.00) 344,260.00 360,283.00 3,443 3,603 1,734.28 1,781.71 1,734.28 1,781.71 47.43 2.7%
450,000 468,900 - - 450,000.00 468,900.00 4,500 4,689 2,266.97 2,318.85 2,266.97 2,318.85 51.89 2.3%
500,000 520,000 - - 500,000.00 520,000.00 5,000 5,200 2,518.85 2,571.56 2,518.85 2,571.56 52.71 2.1%
600,000 622,800 - - 600,000.00 622,800.00 6,250 6,535 3,148.56 3,231.75 3,148.56 3,231.75 83.19 2.6%
700,000 724,500 - - 700,000.00 724,500.00 7,500 7,806 3,778.28 3,860.42 3,778.28 3,860.42 82.15 2.2%
Assumptions:
2014 and 2015 tax capacity rate based on Hennepin County information.
Tax capacity rates increase from 1% to 1.25% for values over $500,000.
Study Session Meeting of October 13, 2014 (Item No. 2)
Title: Review of Proposed 2015 Budget, Utility Rates, CIP and LRFMP Page 14
CITY OF ST. LOUIS PARK
ESTIMATED QUARTERLY UTILITY BILL
ACTUAL 2014 AND PROPOSED 2015
Household Size 4
Units per quarter 30
Solid Waste Service 60-gallon
Meter size 3/4 inch
Actual Proposed Dollar Percent
Service Type 2014 2015 Change Change Notes
Water
Per unit rate - Tier 1 1.49$ 1.55$ 0.06$ 4.03%
Service charge 17.47$ 19.91$ 2.44$ 13.97%
State testing fee 1.59$ 1.59$ -$ 0.00%
Consumption 44.70$ 46.50$ 1.80$ 4.03%
Sewer
Service charge 13.83$ 14.52$ 0.69$ 4.99%
Per unit 2.69$ 2.84$ 0.15$ 5.58%
Consumption 80.70$ 85.20$ 4.50$ 5.58%
Storm Drainage
Service charge 17.60$ 19.36$ 1.76$ 10.00%
Bassett Creek Fee*1.93$ 1.93$ -$ 0.00%Bassett Creek fee
Solid Waste (includes tax)68.05$ 68.05$ -$ 0.00%
Total Bill without Bassett*243.94$ 255.13$ 11.19$ 4.59%Not including BCWMC
Increase per quarter (dollars)11.19$
Increase per year (dollars)44.76$
* Since not all property owners would be charged this fee, it is not included in the dollar or percentage change in total bill.
Study Session Meeting of October 13, 2014 (Item No. 2)
Title: Review of Proposed 2015 Budget, Utility Rates, CIP and LRFMP Page 15
CITY OF ST. LOUIS PARK
RESIDENTIAL ESTIMATED CITY SHARE OF PROPERTY TAXES
2015 PRELIMINARY PROPERTY TAX LEVY
5.50% INCREASE
As of 10-13-14
* These are estimated figures at particular price points.
Homes at the price points will not experience these exact changes.
Assessed Market Val.Taxable Taxable Estimated City Tax Dollar Percent
2013 For 2014 For Market Market 2014 2015 Change Change
Pay 2014 Pay 2015 Value 2014 Value 2015
150,000 161,400 126,260.00 138,686.00 636.06 685.84 49.78 7.8%
175,000 186,000 153,510.00 165,500.00 773.34 818.45 45.11 5.8%
204,700 217,600 185,883.00 199,944.00 936.42 988.78 52.36 5.6%
250,000 261,800 235,260.00 248,122.00 1,185.17 1,227.04 41.87 3.5%
350,000 364,700 344,260.00 360,283.00 1,734.28 1,781.71 47.43 2.7%
450,000 468,900 450,000.00 468,900.00 2,266.97 2,318.85 51.89 2.3%
500,000 520,000 500,000.00 520,000.00 2,518.85 2,571.56 52.71 2.1%
600,000 622,800 600,000.00 622,800.00 3,148.56 3,231.75 83.19 2.6%
700,000 724,500 700,000.00 724,500.00 3,778.28 3,860.42 82.15 2.2%
Assumptions:
2014 and 2015 tax capacity rate based on Hennepin County information.
Tax capacity rates increase from 1% to 1.25% for values over $500,000.
= Median Value Home in St. Louis Park
Study Session Meeting of October 13, 2014 (Item No. 2)
Title: Review of Proposed 2015 Budget, Utility Rates, CIP and LRFMP Page 16
Capital Improvement Program
City of St. Louis Park, MN
FUNDING SOURCE SUMMARY
2015 2024thru
Total20152016201720182019Source20202021202220232024
Cable TV - Time Warner Equipment Grant 768,700177,800 201,550 10,250 14,100 79,600 285,400
Capital Replacement Fund 33,555,6794,114,049 3,462,847 3,223,942 4,666,430 2,620,386 2,959,610 2,319,871 3,932,462 3,717,390 2,538,692
E-911 Funds 300,00075,000 70,000 80,000 75,000
EDA Development Fund 705,000475,000 185,000 45,000
G.O. Bonds 26,917,5003,621,000 1,185,000 1,323,000 5,062,000 6,314,000 5,747,000 1,913,000 1,052,500 100,000 600,000
Housing Authority 60,00060,000
HRA Levy 1,012,5421,012,542
Municipal State Aid 8,112,2002,029,000 696,700 854,100 1,232,400 327,600 778,600 586,700 535,700 535,700 535,700
Park Improvement Fund 16,856,0001,642,000 5,681,500 1,659,500 1,365,500 1,011,000 1,135,000 1,052,000 867,500 1,040,000 1,402,000
Pavement Management Fund 22,160,8002,020,500 2,709,500 1,979,200 2,042,800 2,106,400 2,135,500 2,198,000 2,257,700 2,326,300 2,384,900
Permanent Improvement Revolving Fund 198,000198,000
Police & Fire Pension 3,132,000305,000 720,000 10,000 129,500 156,500 32,000 33,000 150,000 106,500 1,489,500
PW Engineering Budget 271,750203,750 65,000 3,000
PW Operations Budget 3,679,013347,518 356,388 361,458 330,105 381,047 345,508 341,989 401,000 455,500 358,500
Reilly Industries 17,50017,500
Sanitary Sewer Utility 10,267,6702,122,333 1,876,333 708,333 736,333 776,333 841,001 790,001 779,001 809,001 829,001
Solid Waste Utility 110,00045,000 10,000 45,000 10,000
Special Assessments 2,621,700110,000 326,000 350,000 565,700 70,000 1,200,000
State of Minnesota 1,260,000220,000 1,040,000
Stormwater Utility 13,424,4034,449,000 2,568,667 1,388,867 690,967 664,067 533,167 1,518,267 520,367 801,467 289,567
Tax Increment - Elmwood 3,631,509605,000 3,026,509
Tax Increment Financing 75,00075,000
U.S. Government 800,000800,000
Unfunded 6,815,00065,000 200,000 200,000 50,000 50,000 50,000 50,000 50,000 50,000 6,050,000
Water Utility 27,280,6602,654,083 3,772,332 1,236,582 1,849,332 1,156,832 3,198,999 3,888,000 2,394,000 2,456,000 4,674,500
25,464,033 23,941,817 14,255,232 23,879,218 15,726,765 184,032,626GRAND TOTAL 18,131,785 14,690,828 13,020,230 12,467,858 22,454,860
Wednesday, October 08, 2014
Study Session Meeting of October 13, 2014 (Item No. 2)
Title: Review of Proposed 2015 Budget, Utility Rates, CIP and LRFMP Page 17
Capital Improvement Program
City of St. Louis Park, MN
PROJECTS & FUNDING SOURCES BY DEPARTMENT
2015 2024thru
Total20152016201720182019Department20202021202220232024
Buildings
2013PD/CH2 45,000Police Station/City Hall Fire Alarm Panel 45,000
2013PD4 18,000Police Station - HVAC Computer
upgrade
18,000
2013PD6 10,000Police Station Dispatch workstation
remodel
10,000
2014CH2 0City Hall Alarm Panel 0
31140002 0City Hall 3rd Floor Covering and
Furniture
0
31150001 30,000City Hall Garage Overhead Doors 30,000
31150002 1,280,000City Hall 2nd and 3rd Floor Remodel 1,280,000
31160001 100,000City Hall Roof Top AC Units (two units)100,000
31160002 10,000City Hall Chip, Seal, Stripe Main
Parking Lot
10,000
31160003 20,000City Hall Garage Unit Heaters 20,000
31170001City Hall Council Chambers Remodel 600,000600,000
31180002 30,000City Hall Remodel 2nd and 3rd floor
restrooms
30,000
31200001City Hall Timber Retaining Walls 60,00060,000
31230001City Hall ITE & Gould Elect Panel
Replacement
25,00025,000
32150001 35,000Police Station Seal for Air Infiltration 35,000
32150002 6,000Police Station Wall Sign with Lighting 6,000
32160002 20,000PD Dispatch Kitchen Remodel 20,000
32170001Police Station replace boiler system 60,00060,000
32170002Police Station Concrete Sidewalk 15,00015,000
32180002 180,000Police Station - Replace office
furnishings
180,000
32180003 35,000Police- Replace ceiling tiles 35,000
32190001Police Station Remodel Restrooms 75,00075,000
Wednesday, October 08, 2014
Study Session Meeting of October 13, 2014 (Item No. 2)
Title: Review of Proposed 2015 Budget, Utility Rates, CIP and LRFMP Page 18
Total20152016201720182019Department20202021202220232024
3,516,0001,234,000 205,000 745,000 280,000 245,000Capital Replacement Fund 202,000 115,000 415,000 75,000
60,00060,000EDA Development Fund
60,00060,000Housing Authority
63,00063,000Pavement Management Fund
180,000180,000PW Engineering Budget
3,879,0001,534,000 268,000 745,000 280,000 245,000Buildings Total 202,000 115,000 415,000 75,000
32190002Police StationShooting Range Exhaust 45,00045,000
32200001Police Station Water Heaters 7,0007,000
33140001 45,000MSC - Chip Seal and Re-Stripe parking
lot
45,000
33140002 15,000 15,000MSC & Fire Stations CO Nox Sensor
Replacement
60,00015,000 15,000
33140003 40,000MSC Roof Mounted 40kw Photovoltaic
Panel System
40,000
33150002 50,000MSC Fencing 50,000
33160001 20,000MSC Bay'sConvert HVAC to Digital
Controls
20,000
33170001MSC Convert Exterior HID to LED 20,00020,000
33170002MSC 2nd Bay Sealant and Stripping 50,00050,000
33180001 0MSC Service Bays-Striping 0
33180002 20,000MSC Fuel Station Pump Controls 20,000
33190001 15,000MSC Air Compressor Replacement 15,000
33190002 50,000MSC 3rd Bay Sealant and Stripping 50,000
33200001 165,000MSC Car Wash Unit Replace with
Automatic
165,000
33200003MSC Service Bays-Sealant 75,00075,000
33210001MSC 2nd Floor Office Carpeting/Floor
Covering
15,00015,000
33210002MSC Paint Booth Maintenance 25,00025,000
33220001MSC Old Bay Roofing 400,000400,000
33250001MSC Fuel Station Replacement 50,00050,000
34160001 4,000FS #1 Chip, seal, stripe both prking lots 4,000
35160001 4,000FS #2 Chip, seal, stripe both prking lots 4,000
36160001 50,000Westwood Nature Master Planning 50,000
36190001 15,000Westwood Nature Center Replace
Rooftop HVAC Unit
15,000
3,879,0001,534,000 268,000 745,000 280,000 245,000Buildings Total 202,000 115,000 415,000 75,000
Wednesday, October 08, 2014
Study Session Meeting of October 13, 2014 (Item No. 2)
Title: Review of Proposed 2015 Budget, Utility Rates, CIP and LRFMP Page 19
Total20152016201720182019Department20202021202220232024
Cable TV
11151001 120,000Van Cameras 120,000
11151002 20,000Van Camera Cases 20,000
11151003 13,000Van Camera Cables 13,000
11151004 15,000LCD monitors 15,000
11151005 2,500Hard-Drive Video Recorder 2,500
11151006 6,000Converter for Recorder 6,000
11151007 36,000Tripods for On Location 36,000
11151008 16,500Video Switcher 16,500
11151009 4,200SD/HD converter 4,200
11151010 1,500DVD recorders 1,500
11151011 1,500Tripods 1,500
11151012 900Unit pro light kit 900
11151013 28,200Playback systems 28,200
11152002 8,500Server for channel 96 8,500
11152003 1,000DSLR camera 1,000
11152004 45,000Community Room video production
equipment
45,000
11152005 23,000Live TV over IP video transport 23,000
11161001 750Announcer Headsets 750
11161002 500Shotgun mics 500
11161003 300Hand-held mics 300
11161004 35,000Replacement edit systems 35,000
11171001Wireless mic systems 2,0002,000
11171002CG 7,0007,000
11171003CD Player 250250
11172006Announcer intercom,1,0001,000
11181001 2,000300-foot audio snake & reel 2,000
11181002 300Announcer Monitor 300
11181003 40050-foot audio snake 400
11181004 1,500Behringer Audio Equipment 1,500
11181005 7,500Camcorders 7,500
11181006 1,500DVD recorders 1,500
11181007 900Unit pro light kit 900
Wednesday, October 08, 2014
Study Session Meeting of October 13, 2014 (Item No. 2)
Title: Review of Proposed 2015 Budget, Utility Rates, CIP and LRFMP Page 20
Total20152016201720182019Department20202021202220232024
768,700177,800 201,550 10,250 14,100 79,600Cable TV - Time Warner Equipment
Grant
285,400
768,700177,800 201,550 10,250 14,100 79,600Cable TV Total 285,400
11191001 500DVD Recorders 500
11191002 30,000Slow-motion replay 30,000
11191003 70012-channel audio mixer 700
11191004 500Shotgun mics 500
11191005 300Hand-held mics 300
11191006 10,200NLE stations 10,200
11191007 900Microphones 900
11191008 1,500Tripods 1,500
11191009 35,000Replacement edit systems 35,000
11201001Van Cameras 120,000120,000
11201002Van Camera Cases 20,00020,000
11201003Van Camera Cables 13,00013,000
11201004LCD monitors 15,00015,000
11201005Studio cameras 15,00015,000
11201006Microphones 900900
11201007Camera monitors 900900
11201008Hard-Drive Video Recorder 2,5002,500
11201009Conveter for Recorder 6,0006,000
11201010Tripods for On Location 36,00036,000
11201011SD/HD converter 4,2004,200
11201012Video Switcher 16,50016,500
11201013DVD recorder 1,5001,500
11201014Playback systems 28,20028,200
11201015Production switcher 4,5004,500
11201016Teleprompter 1,2001,200
768,700222,800 156,550 10,250 14,100 79,600Cable TV Total 285,400
Engineering
20052000 2,488,000Street Project - TH 100 Reconstruction 2,488,000
40141300 355,000Traffic Signal - Wooddale @ W36th St 355,000
Wednesday, October 08, 2014
Study Session Meeting of October 13, 2014 (Item No. 2)
Title: Review of Proposed 2015 Budget, Utility Rates, CIP and LRFMP Page 21
Total20152016201720182019Department20202021202220232024
40144000 2,666,000 2,250,000Storm Water- Bass Lake Preserve
Rehab
5,566,000650,000
40149000 5,000Sanitary Sewer - MCES Golden Valley 5,000
40149100 5,000Sanitary Sewer - MCES Hopkins
Interceptor
5,000
40150003 194,000Concrete Replacement- SW-C&G-CB 194,000
40151003 2,900,500Street - Local Street Rehab (Area 3)2,900,500
40151100 1,696,500Street - MSA Street Rehab (Walker/
36th)
1,696,500
40151207 275,000Street Mt Proj - Sealcoat Streets (Area
7)
275,000
40151208 268,518Street Mt Proj - Sealcoat Streets (Area
8)
268,518
40151600 110,000 158,000 37,500 5,500Parking Lot Rehabilitation Project 443,00010,000 120,000 02,000
40151700 316,250Bridge - W 36th St @ Minnehaha Creek 316,250
40152000 3,521,000CTP! Sidewalk - Trail - Bikeway
Installations 2015
3,521,000
40153004 400,000Sanitary Sewer- Mainline Rehab (Area
4)
400,000
40154000 250,000Storm Water- Walker Pond Expansion 250,000
40154001 300,000Storm Water- MCWD Cold Storage Site 300,000
40160003 282,000Concrete Replacement- SW-C&G-CB 282,000
40161000 336,000Street - Reconstruction (Utica Avenue)336,000
40161004 4,801,500Street - Local Street Rehab (Area 4)4,801,500
40161100 596,700Street - MSA Street Rehab (CLR / Flag)596,700
40161201 269,388Street Mt Proj - Sealcoat Streets (Area
1)
269,388
40161300 47,500 46,500Traffic Signal - Repl Control Cabinets 198,00052,50051,500
40162000 917,000CTP! Sidewalk - Trail - Bikeway
Installations 2016
917,000
40163005 420,000Sanitary Sewer- Mainline Rehab (Area
5)
420,000
40170003Concrete Replacement- SW-C&G-CB 198,400198,400
40171005Street - Local Street Rehab (Area 5)4,012,0004,012,000
40171100Street - MSA Street Rehab (Louisiana
Ave)
854,100854,100
40171101Street - Cedar Lake Road
Improvements
75,00075,000
40171202Street Mt Proj - Sealcoat Streets (Area
2)
270,276270,276
40171203Street Mt Proj - Sealcoat Streets (Area
3)
271,182271,182
Wednesday, October 08, 2014
Study Session Meeting of October 13, 2014 (Item No. 2)
Title: Review of Proposed 2015 Budget, Utility Rates, CIP and LRFMP Page 22
Total20152016201720182019Department20202021202220232024
40171700Bridge - W 37th St @ Minnehaha Creek 1,150,0001,150,000
40172000CTP! Sidewalk - Trail - Bikeway
Installations 2017
1,223,0001,223,000
40173006Sanitary Sewer- Mainline Rehab (Area
6)
440,000440,000
40174000Storm Water- Louisiana Oaks Pond
Rehab
450,000450,000
40175000Water- Rehab WTP 16 Reservior 275,000275,000
40180003 200,600Concrete Replacement- SW-C&G-CB 200,600
40181006 4,349,500Street - Local Street Rehab (Area 6)4,349,500
40181100 678,600Street - MSA Street Rehab (Beltline
Blvd)
678,600
40181101 535,700Street - MSA Street Rehab
(Edgewood/Cambridge)
535,700
40181102 163,800Street - MSA Street Rehab (Ottawa)163,800
40181204 272,105Street Mt Proj - Sealcoat Streets (Area
4)
272,105
40181300 250,000Traffic Signal - W36th St @ Xenwood
Ave
250,000
40181700 1,495,000Bridge - Louisiana Ave @ Minnehaha
Creek
1,495,000
40182000 4,962,000CTP! Sidewalk - Trail - Bikeway
Installations 2018
4,962,000
40183007 460,000Sanitary Sewer- Mainline Rehab (Area
7)
460,000
40184000 400,000Storm Water- Oregon Pond Basin
Rehab
400,000
40186000 2,039,051Street- W36th Street Reconstruction 2,039,051
40186001 2,000,000Street- Wooddale Ave Reconstruction 2,000,000
40190003 202,800Concrete Replacement- SW-C&G-CB 202,800
40191007 4,457,000Street - Local Street Rehab (Area 7)4,457,000
40191100 327,600Street - MSA Street Rehab (W28th St)327,600
40191205 278,047Street Mt Proj - Sealcoat Streets (Area
5)
278,047
40192000 6,214,000CTP! Sidewalk - Trail - Bikeway
Installations 2019
6,214,000
40193008 480,000Sanitary Sewer- Mainline Rehab (Area
8)
480,000
40194000 270,000Storm Water- Browndale Pond Rehab 270,000
40194001 90,000Storm Water- Sumter Pond Rehab 90,000
40197000 3,000Street - Excelsior Blvd Resurfacing 3,000
40200003Concrete Replacement- SW-C&G-CB 205,000205,000
Wednesday, October 08, 2014
Study Session Meeting of October 13, 2014 (Item No. 2)
Title: Review of Proposed 2015 Budget, Utility Rates, CIP and LRFMP Page 23
Total20152016201720182019Department20202021202220232024
40201008Street - Local Street Rehab (Area 8)4,480,0004,480,000
40201100Street - MSA Street Rehab (Shelard
Pkwy)
678,600678,600
40201206Street Mt Proj - Sealcoat Streets (Area
6)
284,008284,008
40201300Railroad - Whistle Quiet Zones 100,000100,000
40202000CTP! Sidewalk - Trail - Bikeway
Installations 2020
5,647,0005,647,000
40203001Sanitary Sewer- Mainline Rehab (Area
1)
510,000510,000
40204000Storm Water- Lamplighter Pond Rehab 109,000109,000
40204001Storm Water- Otten Pond Rehab 109,000109,000
40205000Water - Recoat Reservoir 2 @ WTP #6 935,000935,000
40210003Concrete Replacement- SW-C&G-CB 206,100206,100
40211001Street - Local Street Rehab (Area 1)4,587,5004,587,500
40211100Street - MSA Street Rehab (TBD)586,700586,700
40211207Street Mt Proj - Sealcoat Streets (Area
7)
289,989289,989
40212000CTP! Sidewalk - Trail - Bikeway
Installations 2021
1,813,0001,813,000
40213002Sanitary Sewer- Mainline Rehab (Area
2)
520,000520,000
40214000Storm Water- Twin Lakes Sed Basin
Rehab
1,242,0001,242,000
40215000Water- Recoat Elevated Water Tower
#2
1,540,0001,540,000
40220003Concrete Replacement- SW-C&G-CB 209,400209,400
40221002Street - Local Street Rehab (Area 2)4,695,0004,695,000
40221100Street - MSA Street Rehab (TBD)535,700535,700
40221208Street Mt Proj - Sealcoat Streets (Area
8)
290,000290,000
40222000CTP! Sidewalk - Trail - Bikeway
Installations 2022
952,500952,500
40223003Sanitary Sewer- Mainline Rehab (Area
3)
540,000540,000
40224000Storm Water- Westdale Sed Basin
Rehab
248,000248,000
40230003Concrete Replacement- SW-C&G-CB 211,600211,600
40231003Street - Local Street Rehab (Area 3)4,802,5004,802,500
40231100Street - MSA Street Rehab (TBD)535,700535,700
40231201Street Mt Proj - Sealcoat Streets (Area
1)
300,000300,000
Wednesday, October 08, 2014
Study Session Meeting of October 13, 2014 (Item No. 2)
Title: Review of Proposed 2015 Budget, Utility Rates, CIP and LRFMP Page 24
Total20152016201720182019Department20202021202220232024
240,000240,000EDA Development Fund
25,917,5003,521,000 1,085,000 1,223,000 4,962,000 6,214,000G.O. Bonds 5,647,000 1,813,000 952,500 500,000
1,012,5421,012,542HRA Levy
8,012,2002,029,000 596,700 854,100 1,232,400 327,600Municipal State Aid 778,600 586,700 535,700 535,700 535,700
22,047,8001,970,500 2,646,500 1,979,200 2,042,800 2,106,400Pavement Management Fund 2,135,500 2,198,000 2,257,700 2,326,300 2,384,900
198,000198,000Permanent Improvement Revolving Fund
91,75023,750 65,000 3,000PW Engineering Budget
1,791,513183,518 186,888 186,458 149,605 195,047PW Operations Budget 154,008 144,989 198,500 247,500 145,000
17,500Reilly Industries 17,500
7,320,000820,000 640,000 660,000 680,000 700,000Sanitary Sewer Utility 730,000 740,000 760,000 790,000 800,000
2,621,700110,000 326,000 350,000 565,700Special Assessments 70,000 1,200,000
1,260,000220,000 1,040,000State of Minnesota
13,183,4004,380,000 2,547,000 1,366,200 667,300 628,400Stormwater Utility 487,500 1,512,600 519,700 800,800 273,900
3,631,509605,000 3,026,509Tax Increment - Elmwood
75,00075,000Tax Increment Financing
800,000800,000U.S. Government
40233004Sanitary Sewer- Mainline Rehab (Area
4)
570,000570,000
40234000Storm Water- Cedar Manor Lake Rehab 528,000528,000
40240003Concrete Replacement- SW-C&G-CB 213,800213,800
40241004Street - Local Street Rehab (Area 4)4,910,0004,910,000
40241100Street - MSA Street Rehab (TBD)535,700535,700
40241202Street Mt Proj - Sealcoat Streets (Area
2)
300,000300,000
40243005Sanitary Sewer- Mainline Rehab (Area
5)
580,000580,000
40244000Storm Water- Flood Area #24 1,200,0001,200,000
40246000Street - I394 Ramp / CD Road
Improvement
3,000,0003,000,000
40247000Street - Excelsior Blvd (Lou - W City
Lim)
3,000,0003,000,000
40247001Traffic Signal Project - CSAH 25 @
Beltline Blvd.
500,000500,000
53155100 50,000Sanitary Sewer- LS Mtce (LS #5)50,000
53245500Water Project - WTP #6 GAC Upgrade 2,190,0002,190,000
53245501Reilly Site - Install Monitor Well (W413)35,00035,000
120,927,91416,050,768 10,078,088 9,868,958 17,593,856 12,374,447Engineering Total 13,067,608 10,785,289 7,524,100 7,120,300 16,464,500
Wednesday, October 08, 2014
Study Session Meeting of October 13, 2014 (Item No. 2)
Title: Review of Proposed 2015 Budget, Utility Rates, CIP and LRFMP Page 25
Total20152016201720182019Department20202021202220232024
6,000,000Unfunded6,000,000
24,829,0001,741,750 3,059,000 1,120,250 1,771,000 954,500Water Utility 3,135,000 3,790,000 2,300,000 2,350,000 4,607,500
119,049,41416,042,518 11,087,088 8,614,208 17,214,856 11,128,947Engineering Total 13,067,608 10,785,289 7,524,100 7,120,300 16,464,500
Fire
1,202,00034,000 440,000 28,000 48,000 28,000Capital Replacement Fund 28,000 8,000 550,000 38,000
1,202,00034,000 440,000 28,000 48,000 28,000Fire Total 28,000 8,000 550,000 38,000
65150001 6,000Rapid Response Inflatable 6,000
65160001 32,000SCBA Fill Stations 32,000
65990001 8,000 8,000 16,000 8,000Thermal Imagers 80,0008,000 8,000 8,000 8,0008,000
65990002 20,000 20,000Outside Warning Sirens 100,00020,000 20,000 20,000
65990003 400,000SCBA Replacement 860,000460,000
65990004Hydraulic Rescue Tool 60,00030,000 30,000
65990005 32,000Lucas Device 64,00032,000
1,202,00034,000 440,000 28,000 48,000 28,000Fire Total 28,000 8,000 550,000 38,000
Operations & Recreation
20130080 5,000Oak Hill Park Northern Lights (LED)10,0005,000
2020xxxxParking Lot Seal Coat - Oak Hill Park 00
20225007Rec Center Arenas Rubber Floor
Replacement
250,000250,000
2023xxoxParking Lot Seal Coat - Dakota Park 00
2023xxxxParking Lot Seal Coat - Aquila Park 00
21150304 25,000Aquila Park Tennis Court Resurface 25,000
21150407 7,000Court Resurface(tns)-Bass Lake 7,000
21153609 252,000Louisiana Oaks North Parking Lot
Addition
252,000
21154005 7,500Court Resurface (BB) Minikahda Vista
Park
7,500
21154010 11,000Minikahda Vista Park Backstop
Replacement
11,000
21154211 60,000Playground Eqpt Repl - Nelson Park 60,000
21154308 7,000Court Resurface (tns) - Northside Park 7,000
Wednesday, October 08, 2014
Study Session Meeting of October 13, 2014 (Item No. 2)
Title: Review of Proposed 2015 Budget, Utility Rates, CIP and LRFMP Page 26
Total20152016201720182019Department20202021202220232024
21154806 7,500Court Resurface (BB) Pennsylvania
Park
7,500
21155649 85,000Skate Park Equipment Replacement 85,000
21156422 100,000Wolfe Park Boardwalk Replacement
(south end)
100,000
21159920 30,000Trail Reconstruction - CLR/Quentin
Ave/Ridge Dr
30,000
21160201 17,000Aquila Park Building Locks and
Security Camera
17,000
21160402 30,000ADA Trail Conn.-Bass Lake Pk to
George Haun Trail
30,000
21160419 13,500Trail Seal Coat - Bass Lake 13,500
21160705 50,000Playground Eqpt Repl - Blackstone Park 50,000
21161103 60,000Carpenter Park Ball Field Fence
Replacement
60,000
21161304 12,000Cedar Knoll Park/Carlson Field
Scoreboard
12,000
21162706 50,000Playground Eqpt Repl - Jersey Park 50,000
21162907 50,000Playground Eqpt Repl - Justad Park 50,000
21164420 13,500Trail Seal Coat - Oak Hill Park 13,500
21165218 125,000Trail Lights (LED) at Shelard Park 125,000
21166408 100,000Playground Eqpt Repl - Wolfe Park 100,000
21166421 13,500Trail Seal Coat - Wolfe Park 13,500
21166425 16,000Trail Lights (LED) at Wolfe Park 16,000
21170302Aquila Park Fields 1-4 Lights and Poles
Upgrade
450,000450,000
21170507Playground Eqpt Repl - Bass Lake Park 60,00060,000
21172106Parking Lot Seal Coat - Fern Hill Park 17,50017,500
21174404Oak Hill Park Splash Pad Feature
Replacement
60,00060,000
21174908Playground Eqpt Repl - Rainbow Park 50,00050,000
21175220Trail Reconstruction - Shelard Park 40,00040,000
21175809Playground Eqpt Repl - Twin Lakes
Park
60,00060,000
21175921Victoria Lake Parking Lot 50,00050,000
21176110Playground Eqpt Repl - Webster Park 60,00060,000
21176424Wolfe Park Pergola Work 10,00010,000
21179919Trail Sealcoat - Various Trails 30,00030,000
21180301 7,500Court Resurface (BB) Aquila Park 7,500
21180305 35,000Parking Lot Resurface - Aquila Park 35,000
Wednesday, October 08, 2014
Study Session Meeting of October 13, 2014 (Item No. 2)
Title: Review of Proposed 2015 Budget, Utility Rates, CIP and LRFMP Page 27
Total20152016201720182019Department20202021202220232024
21180321 7,000Repaint Park Building - Aquila Park 7,000
21180611 62,500Playground Eqpt Repl - Birchwood Park 62,500
21180622 7,000Repaint Park Building - Birchwood Park 7,000
21181023 7,000Repaint Park Building - Browndale Park 7,000
21181124 6,000Repaint Park Building - Carpenter Park 6,000
21181306 8,000Parking Lot Resurface - Cedar Knoll
Park
8,000
21181325 2,000Repaint Park Building - Cedar Knoll
Park
2,000
21181707 8,000Parking Lot Resurface - Creekside Park 8,000
21181826 4,000Repaint Park Building - Dakota Park 4,000
21182127 5,000Repaint Park Building - Fern Hill Park 5,000
21183628 7,000Repaint Park Building - Louisiana Oaks
Park
7,000
21184208 8,000Parking Lot Resurface - Nelson Park 8,000
21184229 7,000Repaint Park Building - Nelson Park 7,000
21184309 35,000Parking Lot Resurface - Northside Park 35,000
21184312 62,500Playground Eqpt Repl - Northside Park 62,500
21184330 6,000Repaint Park Building - Northside Park 6,000
21184431 9,000Repaint Park Building - Oak Hill Park 9,000
21185102 2,000Court Resurface (BB) Roxbury Park 2,000
21185113 62,500Playground Eqpt Repl - Roxbury Park 62,500
21185203 2,000Court Resurface (BB) Shelard Park 2,000
21185214 62,500Playground Eqpt Repl - Shelard Park 62,500
21186210 35,000Parking Lot Resurface - Westwood Hills
NC
35,000
21186404 3,000Court Resurface (BB) Wolfe Park 3,000
21190304 20,000Parking Lot Seal Coat - Aquila Park 20,000
21190613 10,000Trail Reconstruction - Birchwood Park 10,000
21190714 10,000Trail Reconstruction - Blackstone Park 10,000
21191002 85,000Browndale Park Hockey Rink Lights 85,000
21191805 20,000Parking Lot Seal Coat - Dakota Park 20,000
21191815 75,000Trail Reconstruction - Dakota Park 75,000
21192116 45,000Trail Reconstruction - Fern Hill Park 45,000
21195406 65,000Playground Eqpt Repl - Sunshine Park 65,000
21195607 65,000Playground Eqpt Repl - Texa-Tonka
Park
65,000
21196308 65,000Playground Eqpt Repl - Willow Park 65,000
Wednesday, October 08, 2014
Study Session Meeting of October 13, 2014 (Item No. 2)
Title: Review of Proposed 2015 Budget, Utility Rates, CIP and LRFMP Page 28
Total20152016201720182019Department20202021202220232024
21199901 20,000ADA Connections to Picnic
Shelter/Playgrounds
20,000
21199917 30,000Trail Sealcoat - Various Trails 30,000
21200912Trail Reconstruction - Bronx Park 15,00015,000
21203013Trail Reconstruction - Keystone Park 20,00020,000
21204314Trail Reconstruction - Northside Park 20,00020,000
21204502Playground Eqpt Repl - Oregon Park 65,00065,000
21205403Playground Eqpt Repl - Sunset Park 65,00065,000
21206204Playground Eqpt Repl - Westwood Hills
NC
100,000100,000
21209901ADA Compliance Picnic Tables 15,00015,000
21210411Trail Reconstruction - Bass Lake Park 100,000100,000
21211712Playground Eqpt Repl - Parkview Park 60,00060,000
21213614Trail Reconstruction - Louisiana Oaks
Park
65,00065,000
21213801Playground Eqpt Repl - Meadowbrook
Manor Park
60,00060,000
21214002Playground Eqpt Repl - Minikahda
Vista Park
60,00060,000
21214415Trail Reconstruction - Oak Hill Park 75,00075,000
21214803Playground Eqpt Repl - Pennsylvania
Park
60,00060,000
21216416Trail Reconstruction - Wolfe Park 85,00085,000
21219912Trail Reconstruction - Franklin 45,00045,000
21219913Trail Reconstruction - Jordan 45,00045,000
21220902Playground Eqpt Repl - Bronx Park 65,00065,000
21221403Playground Eqpt Repl - Cedar Manor
Park
60,00060,000
21221604Playground Eqpt Repl - Center Park 65,00065,000
21222401ADA Trail Compliance - Cedar Manor
Park Trail
60,00060,000
21224109Trail Reconstruction - Minnehaha Creek 50,00050,000
21230301Playground Eqpt Repl - Aquila Park 85,00085,000
21231102Playground Eqpt Repl - Carpenter Park 65,00065,000
21231503Playground Eqpt Repl - Cedarhurst
Park
65,00065,000
21234611Trail Reconstruction - Otten Pond 30,00030,000
21235112Trail Reconstruction - Roxbury Park 10,00010,000
21235813Trail Reconstruction - Twin Lakes Park 10,00010,000
21240101Playground Eqpt Repl - Ainsworth Park 65,00065,000
Wednesday, October 08, 2014
Study Session Meeting of October 13, 2014 (Item No. 2)
Title: Review of Proposed 2015 Budget, Utility Rates, CIP and LRFMP Page 29
Total20152016201720182019Department20202021202220232024
21240130Repaint Park Building - Cedar Knoll
Park
2,0002,000
21240306Repaint Park Building - Aquila Park 7,0007,000
21240317Trail Reconstruction - Aquila Park 75,00075,000
21240607Repaint Park Building - Birchwood Park 7,0007,000
21241002Playground Eqpt Repl - Browndale Park 65,00065,000
21241008Repaint Park Building - Browndale Park 7,0007,000
21241109Repaint Park Building - Carpenter Park 6,0006,000
21241118Trail Reconstruction - Carpenter Park 50,00050,000
21241811Repaint Park Building - Dakota Park 4,0004,000
21242112Repaint Park Building - Fern Hill Park 5,0005,000
21242719Trail Reconstruction - Jersey Park 30,00030,000
21243613Repaint Park Building - Louisiana Oaks
Park
7,0007,000
21244214Repaint Park Building - Nelson Park 7,0007,000
21244315Repaint Park Building - Northside Park 6,0006,000
21244416Repaint Park Building - Oak Hill Park 9,0009,000
21994401 5,000Oak Hill Park Northern Lights (LED)10,0005,000
21999902 20,000 20,000 20,000 20,000Playground Woodchips 200,00020,000 20,000 20,000 20,000 20,00020,000
21999903 100,000 100,000 100,000 60,000Minnehaha Creek Trail Repayment 460,000100,000
22173203Knollwood Canoe Landing - Dredge
and Rebuild
25,00025,000
22193603 10,000Louisiana Canoe Landing Landscape 10,000
22206115Webster Park Community Garden 15,00015,000
22999901 60,000 60,000 60,000 60,000Tree Replacement 600,00060,000 60,000 60,000 60,000 60,00060,000
23156221 20,000Westwood Hills NC Wildflower Trail
Restoration
20,000
23166222 16,000Westwood Hills NC Key Fob for Pavilion 16,000
23166223 60,000Westwood Hills NC Ravine Bridge
Replacement
60,000
23166224 55,000Westwood Hills NC Storge Garage
(30'x30')
55,000
23176222Westwood Hills NC North Staircase
Overlook
10,00010,000
23176223Westwood Hills NC-Prairie Deck
Rebuild
20,00020,000
23196218 50,000Westwood Hills NC Boardwalk Deck
Repl, Phase 2
50,000
23196219 6,000Westwood Hills NC Brick House
Furniture Repl
6,000
Wednesday, October 08, 2014
Study Session Meeting of October 13, 2014 (Item No. 2)
Title: Review of Proposed 2015 Budget, Utility Rates, CIP and LRFMP Page 30
Total20152016201720182019Department20202021202220232024
23196220 150,000Westwood Hills NC Interpretive Exhibit
Repl
150,000
23206216Westwood Hills NC Staircase Rebuild 40,00040,000
23216217Westwood Hills NC Furniture Repl 10,00010,000
23226210Westwood Hills NC Water Garden,
Phase 2
45,00045,000
23236214Westwood Hills NC Trail Bench
Replacement
15,00015,000
23246220Westwood Hills NC Boardwalk Deck
Repl, Phase 3
50,00050,000
24145018 400,000Rec Center Arena Reconstruction
Engineering
400,000
24155015 15,000Rec Center Building Re-Keying 15,000
24155016 175,000Rec Center Exterior Building Repair 175,000
24155017 5,000Rec Center HVAC Study/Assessment 5,000
24165011 30,000Rec Center Banquet Room Carpet &
Floor Replacement
30,000
24165012 55,000Rec Center Fire Alarm System Upgrade 55,000
24165013 35,000Rec Center Gallery & Hallway Flooring 35,000
24165014 4,400,000Rec Center Arena Refrigeration
Replacement
4,400,000
24165015 110,000Rec Center Parking Lot Resurface 110,000
24165016 105,000Rec Center Rubber Floor
Replacement - East & West
105,000
24165017 10,000Rec Center West Arena Press Area 10,000
24175013Rec Center Banquet Room/Gallery
Furniture Repl
15,00015,000
24175014Rec Center Boiler Replacement &
Pneumatics
200,000200,000
24175016Rec Center Hot Water Heater Tank
Replacement
20,00020,000
24175017Rec Center Programming Office AC
Replacement
50,00050,000
24175018Rec Center Programming Office Carpet 17,00017,000
24185015 50,000Rec Center Banquet & Gallery Remodel 50,000
24185016 120,000Rec Center Door Replacement (Front &
Arena)
120,000
24185017 15,000Rec Center Landscaping 15,000
24185018 400,000Rec Center Roof Rplc-East
Arena/Office/Banquet Rm
400,000
24185019 100,000Rec Center Upstairs Bthrm&Ctrng
Kitchn Remodel
100,000
24185020 40,000Rec Center West Arena Window 40,000
Wednesday, October 08, 2014
Study Session Meeting of October 13, 2014 (Item No. 2)
Title: Review of Proposed 2015 Budget, Utility Rates, CIP and LRFMP Page 31
Total20152016201720182019Department20202021202220232024
24185020 40,000
Replacement
40,000
24195010 15,000Rec Center Banquet Room & Gallery
Chair Repl.
15,000
24195011 50,000Rec Center East Arena Locker Room
Remodel
50,000
24195012 75,000Rec Center Front Office AC
Replacement
75,000
24205005Rec Center Aquatic Park Amenity
Replacement
300,000300,000
24205006Rec Center Banquet Room PA Upgrade 50,00050,000
24205008Rec Center Marquee 200,000200,000
24205009Parking Lot Seal Coat - Rec Center 60,00060,000
24205010Rec Center Aquatic Park Sun Shelter
Repl
75,00075,000
24205011Rec Center Rental Skate Replacement
(Ph 1)
10,00010,000
24215006Rec Center Arena Compressor Rebuild 15,00015,000
24215007Rec Center Arena Rubber Floor 250,000250,000
24215008Rec Center Dasher Board
Repair/Replacement
12,00012,000
24215009Rec Center Landscaping 15,00015,000
242150110Rec Center Rental Skate Replacement
(Ph 2)
10,00010,000
24225006Rec Center East Arena Painting 60,00060,000
24225008Rec Center Scoreboard Replacement 32,50032,500
24235007Rec Center Arena Compressor Rebuild 15,00015,000
24235008Rec Center Arena Water Treatment
Repl
75,00075,000
24235009Rec Center West Arena Painting 75,00075,000
24235010Rec Center West Arena Roof
Replacement
500,000500,000
24245003Rec Center East Arena
Dehumidification
400,000400,000
24245004Rec Center Generator Replacement 500,000500,000
24245005Rec Center Landscaping 20,00020,000
25150213 80,000Rec Center Aquatic Park Landscape
Replacement
80,000
25150214 15,000Rec Center Aquatic Park Pumps
Rebuild
15,000
25160209 45,000Rec Center Aquatic Park Drp Slide &
Dvg Brd Repl
45,000
25160210 20,000Rec Center Aquatic Park Umbrellas 20,000
Wednesday, October 08, 2014
Study Session Meeting of October 13, 2014 (Item No. 2)
Title: Review of Proposed 2015 Budget, Utility Rates, CIP and LRFMP Page 32
Total20152016201720182019Department20202021202220232024
25170211Rec Center Aquatic Park Filter
Replacement
200,000200,000
25170212Rec Center Aquatic Park Pump Rebuild 20,00020,000
25170215Rec Center Concession Eqpt.
Replacement
5,0005,000
25205007Rec Center Concession Eqpt.
Replacement
5,0005,000
25220205Rec Center Aquatic Park Locker Room
Remodel
100,000100,000
25230204Rec Center Concession Eqpt.
Replacement
5,0005,000
25990212 25,000 5,000Rec Center Aquatic Park Deck Furniture 45,0005,000 10,000
40161103 100,000Street - MSA Retaining Wall (Hwy 7
SFR)
100,000
50150001 1,800,000 1,800,000Meter Replacement 3,600,000
50154101 150,000Street Light Annual Replacement (2015)150,000
50154301 14,000Traffic Signal Annual Painting (2015)14,000
50164101 155,000Street Light Annual Replacement (2016)155,000
50164301 14,500Traffic Signal Annual Painting (2016)14,500
50174101Street Light Annual Replacement (2017)160,000160,000
50174301Traffic Signal Annual Painting (2017)15,00015,000
50184101 165,000Street Light Annual Replacement (2018)165,000
50184301 15,500Traffic Signal Annual Painting (2018)15,500
50194101 170,000Street Light Annual Replacement (2019)170,000
50194301 16,000Traffic Signal Annual Painting (2019)16,000
50204101Street Light Annual Replacement (2020)175,000175,000
50204301Traffic Signal Annual Painting (2020)16,50016,500
50214101Street Light Annual Replacement (2021)180,000180,000
50214301Traffic Signal Annual Painting (2021)17,00017,000
50224101Street Light Annual Replacement (2022)185,000185,000
50224301Traffic Signal Annual Painting (2022)17,50017,500
50234101Street Light Annual Replacement (2023)190,000190,000
50234301Traffic Signal Annual Painting (2023)18,00018,000
50244101Street Light Annual Replacement (2024)195,000195,000
50244301Traffic Signal Annual Painting (2024)18,50018,500
53155001 45,000Water Well Rehab (SLP13)45,000
53155002 40,000Water Well Rehab (SLP15)40,000
53155003 65,000Water Treatment Plant GAC
Replacement (WTP4)
65,000
Wednesday, October 08, 2014
Study Session Meeting of October 13, 2014 (Item No. 2)
Title: Review of Proposed 2015 Budget, Utility Rates, CIP and LRFMP Page 33
Total20152016201720182019Department20202021202220232024
18,310,9121,400,016 1,874,481 1,364,076 3,157,564 1,253,020Capital Replacement Fund 1,834,076 1,288,837 2,593,928 2,129,556 1,415,358
100,000100,000Municipal State Aid
53155301 20,000Storm Sewer LS Maint (LS #2)20,000
53155501 60,000Reilly Site - Install Monitor Wells 60,000
53165001 30,000Water Well Rehab (SLP4)30,000
53165002 67,000Water Treatment Plant GAC
Replacement (WTP1)
67,000
53165101 20,000Sanitary Sewer LS Maint (LS #11)20,000
53165301 21,000Storm Sewer LS Maint (LS #1)21,000
53175001Water Well Rehab (SLP8)32,00032,000
53175002Water Treatment Plant GAC
Replacement (WTP4)
68,00068,000
53175101Sanitary Sewer LS Maint (LS #13)22,00022,000
53175102Sanitary Sewer LS Maint (LS #23)10,00010,000
53175301Storm Sewer LS Maint (LS #7)22,00022,000
53185001 52,000Water Well Rehab (SLP11)52,000
53185101 40,000Sanitary Sewer LS Maint (LS #9)40,000
53185301 23,000Storm Sewer LS Maint (LS #8)23,000
53195001 34,000Water Well Rehab (SLP14)34,000
53195002 71,000Water Treatment Plant GAC
Replacement (WTP4)
71,000
53195003 71,000Water Treatment Plant GAC
Replacement (WTP1)
71,000
53195101 45,000Sanitary Sewer LS Maint (LS #21)45,000
53195301 25,000Storm Sewer LS Impr (Add SCADA to
Stns 1/5/7/8/9)
25,000
53205101Sanitary Sewer LS Maint (LS #22)47,00047,000
53215001Water Treatment Plant GAC
Replacement (WTP4)
74,00074,000
53215100Sanitary Sewer LS Maint (LS #15)26,00026,000
53225002Water Treatment Plant GAC
Replacement (WTP1)
75,00075,000
53235001Water Treatment Plant GAC
Replacement (WTP4)
77,00077,000
53245001Water Well Rehab (SLP10)38,00038,000
E - XX01 1,400,016 1,874,481 3,157,564 1,253,020Annual Equipment Replacement
Program
18,310,9121,364,076 1,834,076 1,288,837 2,129,556 1,415,3582,593,928
41,839,4125,101,016 9,763,481 3,352,576 4,818,564 2,696,020Operations & Recreation Total 3,207,576 2,637,837 3,738,928 3,454,556 3,068,858
Wednesday, October 08, 2014
Study Session Meeting of October 13, 2014 (Item No. 2)
Title: Review of Proposed 2015 Budget, Utility Rates, CIP and LRFMP Page 34
Total20152016201720182019Department20202021202220232024
16,721,0001,507,000 5,681,500 1,659,500 1,365,500 1,011,000Park Improvement Fund 1,135,000 1,052,000 867,500 1,040,000 1,402,000
1,887,500164,000 169,500 175,000 180,500 186,000PW Operations Budget 191,500 197,000 202,500 208,000 213,500
2,610,0001,200,000 1,220,000 32,000 40,000 45,000Sanitary Sewer Utility 47,000 26,000
111,00020,000 21,000 22,000 23,000 25,000Stormwater Utility
2,099,000810,000 697,000 100,000 52,000 176,000Water Utility 74,000 75,000 77,000 38,000
41,839,4125,101,016 9,763,481 3,352,576 4,818,564 2,696,020Operations & Recreation Total 3,207,576 2,637,837 3,738,928 3,454,556 3,068,858
Police
79,10010,700 10,700 10,700 26,200 5,200Capital Replacement Fund 5,200 5,200 5,200
145,00070,000E-911 Funds 75,000
224,10010,700 10,700 10,700 26,200 75,200Police Total 5,200 5,200 5,200 75,000
PD - 1 10,700 10,700 26,200 5,200Laser/Radar and Message Board 79,10010,700 5,200 5,200 5,200
PD - 2 70,000911 Server Replacement 145,00075,000
224,10010,700 10,700 10,700 26,200 75,200Police Total 5,200 5,200 5,200 75,000
Technology
13125001 25,000IT: Audits - Fiber, Security, PCI 3 Re-
Assessment
25,000
13125002IT: Server Farm / UPS Enhancements 35,00035,000
13135001 25,000 25,000 25,000 25,000IT:Hosted E-Mail/VMWare/Web
Relays/Archive/DR
250,00025,000 25,000 25,000 25,000 25,00025,000
13135003 10,000OR / Utilities: SCADA Solution 20,00010,000
13135004 20,000OR: AVL 40,00020,000
13145002 6,000Assessing: Wireless Equipment for
Field Work
6,000
13145004 25,000IT: Fire Station 1 / Rec Center Fiber
Redundancy
25,000
13145010Police: New CAD/RMS/Mobile Suite 550,000550,000
13145011 30,000OR: Banquet Rm Multiple Monitor /
Projector
60,00030,000
13145012 10,000OR: Rec Center Gallery / Prog Office
Monitors
20,00010,000
13155001 30,000IT: Fiber Conduit - West End Fr. Rd,
Gamble, Utica
30,000
Wednesday, October 08, 2014
Study Session Meeting of October 13, 2014 (Item No. 2)
Title: Review of Proposed 2015 Budget, Utility Rates, CIP and LRFMP Page 35
Total20152016201720182019Department20202021202220232024
13155002 200,000 200,000 100,000 100,000IR: Fiber - Sidewalks / Highway 100
Relocates
1,200,000100,000 100,000 100,000 100,000 100,000100,000
13155003 30,000IR: Study - Brickhouse Fiber and
Wireless
30,000
13155004 5,000 5,000IT: Public Kiosks (City Hall, other sites)10,000
13155005 20,000 10,000 10,000 10,000Admin Serv: Agenda Management
Software/Hardware
110,00010,000 10,000 10,000 10,000 10,00010,000
13155006 200,000 15,000 15,000 15,000Admin Serv:Agenda Doc Mgmt
System/Microfilm Conver
335,00015,000 15,000 15,000 15,000 15,00015,000
13155007 17,500 17,500 17,500 17,500IR: Public Stuff CRM 175,00017,500 17,500 17,500 17,500 17,50017,500
13155008 60,000IR: City Hall Floor 2 / 3 Cabling Upgrade 60,000
13155009 20,000IR: Portable Web Cams 40,00020,000
13155010 18,000Insp / Eng / Asses: Scanners (3)36,00018,000
13155011 13,000IR: Security Camera Viewing for
iPhone / iPads
13,000
13155012 20,000Insp / OR: BI Field iPads / Printers (10 /
1)
40,00020,000
13155013 20,000IR: GIS Public / Application Server 40,00020,000
13155014 12,000 2,000 2,000 2,000Admin Serv / Utilities: Infinity BI Service 30,0002,000 2,000 2,000 2,000 2,0002,000
13155015 50,000IT: Fiber Conduit - W. Lake St (west of
La. Ave.)
50,000
13155016 15,000Eng: Survey GPS 15,000
13155017 13,000 13,000Police: ZuercherTech FBR Tablet Add-
On Module
52,00013,000 13,000
13155018 40,000 2,500 2,500 2,500Admin: DocuSphere A/P Management 62,5002,500 2,500 2,500 2,500 2,5002,500
13155019 10,000IR: Microfilm Reader / Printer 10,000
13155020 32,000 10,000 10,000 10,000Police: ZuercherTech Crime Analysis
Add-On Module
122,00010,000 10,000 10,000 10,000 10,00010,000
13165002 85,000IR: Study - Park Nicollet Fiber 85,000
13165003 200,000 200,000 50,000 50,000IR: Selected Fiber Rings, Parks, City
Facilities
950,000200,000 50,000 50,000 50,000 50,00050,000
13165004 100,000IR: New City Website Platform 100,000
13165006 15,000OR: Aquila Park Building Fiber 15,000
13175001Insp: Permits / E-Permits System
Replacement
21,00021,000
13175002OR: Rec Banquet Rm
Smartboard/Video Conferencing
60,00030,000 30,000
13185001 205,000Admin Serv: Financial / HR/Payroll App
Replacement
205,000
13195001 203,000Admin Serv: Utility Billing App
Replacement
203,000
13215001OR: MSC Smartboard 15,00015,000
Wednesday, October 08, 2014
Study Session Meeting of October 13, 2014 (Item No. 2)
Title: Review of Proposed 2015 Budget, Utility Rates, CIP and LRFMP Page 36
Total20152016201720182019Department20202021202220232024
13995001 200,000 200,000 200,000 200,000IT: On-going Software Licenses, Mtce,
Development
2,000,000200,000 200,000 200,000 200,000 200,000200,000
13995002 100,000 100,000 100,000 100,000IT: On-going Network Adds &
Replacement
1,000,000100,000 100,000 100,000 100,000 100,000100,000
13995003 150,000 150,000 150,000 150,000IT: On-going Hardware/Telephone
Adds & Replacement
1,500,000150,000 150,000 150,000 150,000 150,000150,000
13995004 250,000 600,000Police/Fire: 800 MHz Radio/Console
Replacements
1,750,000900,000
13995006 100,000 125,000Police: Mobile Replacements 350,000125,000
13995007Fire / Police: Dispatch Voice Recorders 155,00075,000 80,000
13995008 8,000 8,000OR: Square Rigger Mobile Devices 24,0008,000
13995009 15,000 15,000 15,000 15,000IR / Communications: Reverse 911 -
ParkAlert
150,00015,000 15,000 15,000 15,000 15,00015,000
13995010Eng: Engineering Total Station 25,00025,000
13995011 160,000 47,000 47,000 47,000OR: Asset Mgmt Software 623,00047,000 55,000 55,000 55,000 55,00055,000
13995012 10,000 10,000Fire: Fire Department Mobile Solutions 40,00010,000 10,000
13995013 10,000 15,000Fire: EOC Computer / Phone
Equipment
40,00015,000
13995014 15,000 15,000Admin Serv: Council Tablets 70,00020,000 20,000
13995015 200,000 200,000 200,000 200,000IT: Tablet / Smartphone Hardware and
Services
2,000,000200,000 200,000 200,000 200,000 200,000200,000
13995016 27,000Facilities: City Hall Cameras 54,00027,000
13995017 16,000 16,000 16,000 16,000ACCT- Insight Budgeting Annual
Maintenance
160,00016,000 16,000 16,000 16,000 16,00016,000
13995019 55,000OR: Nature Center Surveillance
Cameras
110,00055,000
13995020 25,000 25,000 25,000 25,000IT: Network Switches 250,00025,000 25,000 25,000 25,000 25,00025,000
13995021 23,000Police: Jail Cameras 46,00023,000
13995022 12,000Police: Exterior Cameras 24,00012,000
13995023 6,500Police: Booking and Intox Room
Cameras (2)
13,0006,500
13995024 55,000Police: Dispatch Camera Viewing
Workstations
110,00055,000
13995025 45,000OR: Rec Center Cameras 90,00045,000
13995026 16,000 16,000 16,000 16,000IT: Surveillance Camera Maintenance 160,00016,000 16,000 16,000 16,000 16,00016,000
13995027 10,000OR: Point of Sale Equipment
Replacements
20,00010,000
13995028 20,000IR/Facilities: Conference Room A/V
Upgrades
20,000
13995029 7,500 7,500IT: Plotter Replacements 37,5007,500 7,500 7,500
13995030OR: Rec Center PA / Sound 50,00050,000
13995031 45,000MSC Cameras 90,00045,000
Wednesday, October 08, 2014
Study Session Meeting of October 13, 2014 (Item No. 2)
Title: Review of Proposed 2015 Budget, Utility Rates, CIP and LRFMP Page 37
Total20152016201720182019Department20202021202220232024
10,447,6671,435,333 932,666 1,076,166 1,154,666 1,089,166Capital Replacement Fund 918,334 882,834 910,334 962,834 1,085,334
155,00075,000E-911 Funds 80,000
405,000175,000 185,000EDA Development Fund 45,000
1,000,000100,000 100,000 100,000 100,000 100,000G.O. Bonds 100,000 100,000 100,000 100,000 100,000
135,000135,000Park Improvement Fund
50,00050,000Pavement Management Fund
3,132,000305,000 720,000 10,000 129,500 156,500Police & Fire Pension 32,000 33,000 150,000 106,500 1,489,500
337,670102,333 16,333 16,333 16,333 31,333Sanitary Sewer Utility 64,001 24,001 19,001 19,001 29,001
110,00045,000 10,000Solid Waste Utility 45,000 10,000
130,00349,000 667 667 667 10,667Stormwater Utility 45,667 5,667 667 667 15,667
815,00065,000 200,000 200,000 50,000 50,000Unfunded 50,000 50,000 50,000 50,000 50,000
352,660102,333 16,332 16,332 26,332 26,332Water Utility 63,999 24,000 19,000 29,000 29,000
17,070,0002,563,999 2,170,998 1,494,498 1,477,498 1,473,998Technology Total 1,364,001 1,119,502 1,329,002 1,268,002 2,808,502
13995034 225,000IT: Server Farm Tape Lib/UPS/DR/SAN 450,000225,000
13995035IT: Telephone Handset Upgrade 200,000100,000 100,000
13995036 10,000Eng: Large Scanner / Plotter / Copier 20,00010,000
13995037Fire: Stations Media Package 200,000100,000 100,000
13995039 8,000Admin Serv: UB Meter Reading
Handhelds (if no AMR)
8,000
13995040 6,500Police: Interview Room Cameras 13,0006,500
13995041 10,000 10,000IT: Wireless Hotspots 50,00010,000 10,000 10,000
61990001Police-LPR replacement 22,00022,000
17,070,0002,564,000 2,171,000 1,494,500 1,477,500 1,474,000Technology Total 1,364,000 1,119,500 1,329,000 1,268,000 2,808,500
25,517,284 22,887,819 15,509,984 24,258,220 16,972,267Grand Total 185,911,12618,131,784 14,690,826 13,020,228 12,467,856 22,454,858
Wednesday, October 08, 2014
Study Session Meeting of October 13, 2014 (Item No. 2)
Title: Review of Proposed 2015 Budget, Utility Rates, CIP and LRFMP Page 38
10/9/2014
City of St. Louis Park Page 1
Financial Management Plan
Updated October 8th, 2014
SUMMARY SHEET (pages 1-3)
Based on Actual CIP as of 9/26/14
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
Page #Actual Budgeted Proposed Projected Projected Projected Projected Projected Projected Projected Projected Projected
4 Cable TV Fund - Produces and broadcasts all cable tv programming for cable channels 14, 15, 16, 17 & 96 Franchise Agreement Ends in 2021
Total Revenues 646,499$ 587,215$ 666,000$ 667,980$ 673,663$ 677,759$ 682,568$ 685,259$ 38,565$ 21,952$ 4,309$ (14,413)$
Total Expenditures 611,352 636,537 630,580 620,462 610,791 601,579 592,842 575,086 592,338 610,108 628,412 647,264
Incr/(Decr) in Fund Balance 35,147$ (49,322)$ 35,420$ 47,518$ 62,872$ 76,179$ 89,726$ 110,174$ (553,774)$ (588,156)$ (624,103)$ (661,677)$
Fund Balance - Ending 912,918$ 863,596$ 899,016$ 946,534$ 1,009,406$ 1,085,585$ 1,175,311$ 1,285,485$ 731,711$ 143,555$ (480,548)$ (1,142,225)$
Fund Balance Percentage 143.42%136.95%144.89%154.97%167.79%183.12%204.37%217.02%119.93%22.84%-74.24%
5 Police & Fire Pension Fund - The overfunded portion of these pension accounts can only be used for non-benefit related police or fire purposes
Total Revenues 10,261$ 53,183$ 45,439$ 46,410$ 40,748$ 45,188$ 31,226$ 26,912$ 26,186$ 25,391$ 21,045$ 17,855$
Total Expenditures 916,384 1,002,184 321,480 736,974 27,484 647,508 175,048 51,105 52,678 170,268 127,376 1,511,003
Incr/(Decr) in Fund Balance (906,123)$ (949,001)$ (276,041)$ (690,564)$ 13,265$ (602,320)$ (143,822)$ (24,193)$ (26,492)$ (144,877)$ (106,332)$ (1,493,148)$
Fund Balance - Ending 3,545,539$ 2,596,538$ 2,320,497$ 1,629,933$ 1,643,197$ 1,040,877$ 897,055$ 872,862$ 846,370$ 701,492$ 595,161$ (897,987)$
6 Housing Rehabilitation Fund - Primarily covers costs for programs related to maintaining quality and diverse housing stock within the City.
Revenues 2,113,706$ 1,402,187$ 1,405,531$ 1,402,137$ 1,385,211$ 1,380,761$ 1,375,374$ 1,371,370$ 1,366,937$ 763,607$ 667,360$ 457,219$
Expenditures 3,698,298 1,887,406 1,539,218 1,498,435 1,502,176 1,510,653 1,518,447 1,525,980 1,543,301 1,549,995 1,506,232 1,372,509
Total Cash Balance 157,277$ (327,942)$ (461,629)$ (557,928)$ (674,892)$ (804,785)$ (947,858)$ (1,102,468)$ (1,278,832)$ (2,065,220)$ (2,904,093)$ (3,819,382)$
8 Development Fund - This fund is to be used for general City or EDA projects.
Total Revenues 2,081,875$ 1,413,656$ 3,221,149$ 1,243,299$ 1,312,121$ 1,374,027$ 1,414,673$ 1,451,177$ 1,491,305$ 1,512,713$ 1,519,846$ 1,523,491$
Total Expenditures 4,672,758 2,838,119 2,246,054 1,901,946 1,833,766 1,866,539 1,900,296 1,980,066 1,970,879 2,007,766 2,045,759 2,084,893
Incr/(Decr) in Fund Balance (3,006,835)$ (1,424,463)$ 975,095$ (658,648)$ (521,644)$ (492,512)$ (485,623)$ (528,888)$ (479,574)$ (495,053)$ (525,913)$ (561,402)$
Available Cash Balance 13,517,441$ 8,522,063$ 11,158,284$ 11,679,525$ 12,868,872$ 13,151,347$ 14,368,149$ 15,705,735$ 16,419,318$ 16,657,099$ 16,778,614$ 16,490,885$
9 HRA Levy - This fund is to be used for infrastructure construction in redevelopment areas.
Total Revenues 899,391$ 949,359$ 953,238$ 1,005,666$ 1,005,666$ 1,005,666$ 1,005,666$ 1,005,666$ 1,005,666$ 1,005,666$ 1,005,666$ 1,005,666$
Total Expenditures 4,708 7,298,449 1,052,577 1,054,155 1,055,779 1,069,995 959,176 1,060,952 319,203 64,664 66,603 68,602
Incr/(Decr) in Fund Balance (2,643,303)$ (1,844,869)$ (94,278)$ (44,590)$ (46,355)$ (61,469)$ 47,765$ (52,577)$ 687,594$ 962,761$ 989,704$ 1,017,397$
Fund Balance - Ending 2,134,066$ 289,197$ 194,918$ 150,328$ 103,973$ 42,504$ 90,269$ 37,691$ 725,285$ 1,688,046$ 2,677,750$ 3,695,147$
Study Session Meeting of October 13, 2014 (Item No. 2) Title: Review of Proposed 2015 Budget, Utility Rates, CIP and LRFMP Page 39
10/9/2014
Page 2
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
Actual Budgeted Proposed Projected Projected Projected Projected Projected Projected Projected Projected Projected
10 Permanent Improvement Revolving Fund - Provides cash flow for project construction and is repaid predominantly through MSA or special assessments.
Total Revenues 273,921$ 260,471$ 223,046$ 195,779$ 155,903$ 158,594$ 153,485$ 146,495$ 120,523$ 123,044$ 120,976$ 119,990$
Total Expenditures 960,738 450,000 598,000 350,000 - - - - - - (50,000) (50,000)
Incr/(Decr) in Fund Balance (686,816)$ (189,529)$ (374,954)$ (154,221)$ 155,903$ 158,594$ 153,485$ 146,495$ 120,523$ 123,044$ 170,976$ 169,990$
Fund Balance - Ending 3,294,486$ 3,104,958$ 2,730,003$ 2,575,783$ 2,731,685$ 2,890,279$ 3,043,765$ 3,190,260$ 3,310,783$ 3,433,827$ 3,604,803$ 3,774,793$
11 Park Improvement Fund - This fund covers capital expenditures for the replacement and improvement of park facilities
Total Revenues 1,647,249$ 1,496,680$ 1,173,962$ 5,655,156$ 1,664,918$ 1,656,502$ 1,654,042$ 1,658,253$ 1,658,869$ 1,661,994$ 1,670,748$ 1,674,589$
Total Expenditures 1,566,970 1,825,700 2,544,700 5,679,200 2,157,200 1,868,200 1,513,700 1,637,700 1,554,700 1,370,200 1,542,700 1,904,700
Incr/(Decr) in Fund Balance 80,279$ (329,020)$ (1,370,738)$ (24,044)$ (492,282)$ (211,698)$ 140,342$ 20,553$ 104,169$ 291,794$ 128,048$ (230,111)$
Fund Balance - Ending 3,772,456$ 3,443,436$ 2,072,698$ 2,048,654$ 1,556,373$ 1,344,675$ 1,485,017$ 1,505,570$ 1,609,739$ 1,901,533$ 2,029,581$ 1,799,470$
Fund Balance Percentage 206.63%135.32%36.50%94.97%83.31%88.83%90.68%96.84%117.48%123.26%106.56%
12 Pavement Management Fund - This fund covers expenditures related to street reconstruction and chip-sealing
Total Revenues 1,584,440$ 1,618,401$ 2,306,407$ 2,313,979$ 2,308,891$ 2,319,444$ 2,329,573$ 2,336,134$ 2,341,562$ 2,345,736$ 2,347,785$ 2,348,297$
Total Expenditures 1,874,596 2,269,757 2,024,950 2,729,257 1,983,650 2,062,557 2,110,850 2,155,257 2,202,450 2,277,457 2,330,750 2,404,657
Incr/(Decr) in Fund Balance (290,156)$ (651,356)$ 281,457$ (415,278)$ 325,241$ 256,887$ 218,722$ 180,877$ 139,111$ 68,279$ 17,035$ (56,360)$
Fund Balance - Ending 1,567,708$ 777,316$ 1,058,773$ 643,496$ 968,737$ 1,225,624$ 1,444,346$ 1,625,223$ 1,764,335$ 1,832,614$ 1,849,649$ 1,793,289$
Fund Balance Percentage 69.07%38.39%38.79%32.44%46.97%58.06%67.02%73.79%77.47%78.63%76.92%
13 Sidewalks and Trails- This fund covers expenditures related to the Connect the Park project.
Total Revenues 265,435$ 5,654,007$ 654,007$ 654,007$ 8,654,007$ 1,404,007$ 9,404,007$ 2,154,007$ 7,154,007$ 2,774,007$ 2,774,007$ 2,774,007$
Total Expenditures 97,671 2,690,300 3,621,000 1,017,000 1,943,000 5,682,000 7,684,000 7,117,000 4,033,000 3,172,500 2,840,000 2,840,000
Incr/(Decr) in Fund Balance 167,764$ 2,963,707$ (2,966,993)$ (362,993)$ 6,711,007$ (4,277,993)$ 1,720,007$ (4,962,993)$ 3,121,007$ (398,493)$ (65,993)$ (65,993)$
Total Cash 167,764$ 3,131,471$ 164,478$ (198,515)$ 6,512,492$ 2,234,499$ 3,954,506$ (1,008,487)$ 2,112,520$ 1,714,027$ 1,648,034$ 1,582,041$
Fund Balance Percentage 6.24%86.48%16.17%-10.22%114.62%29.08%55.56%-25.01%66.59%0.00%58.03%57.74%
14 Capital Replacement Fund - Combines Technology, Buildings, and Equipment. Also combines Fire Station Bond Fund (4040)
Total Revenues 2,689,304$ 5,081,092$ 3,684,295$ 2,896,901$ 2,715,799$ 3,407,086$ 3,104,584$ 3,174,619$ 3,238,409$ 3,324,977$ 3,316,884$ 3,366,774$
Total Expenditures 5,339,613 2,843,659 3,996,049 3,327,847 3,188,942 4,616,430 2,572,386 2,904,610 2,264,871 3,897,462 3,682,390 2,448,692
Incr/(Decr) in Fund Balance (2,650,309)$ 2,237,433$ (311,754)$ (430,946)$ (473,143)$ (1,209,344)$ 532,198$ 270,009$ 973,538$ (572,485)$ (365,506)$ 918,082$
Cash Available at Year End (1,209,424)$ 695,143$ 383,389$ (47,558)$ (520,701)$ (1,730,045)$ (1,197,847)$ (927,838)$ 45,700$ (526,785)$ (892,290)$ 25,791$
Cash Available Percentage -42.53%17.40%11.52%-1.49%-11.28%-67.25%-41.24%-40.97%1.17%-14.31%-36.44%
15 Water Utility Fund - This fund is to be used for all provsions of water services including administration, billing and collection, maintenance and operations.
Total Revenues 5,075,855$ 9,832,748$ 5,781,283$ 8,260,828$ 6,674,875$ 7,130,803$ 7,609,755$ 8,697,191$ 9,263,973$ 9,524,128$ 9,841,476$ 10,171,245$
Total Expenditures 6,275,539 6,528,102 7,412,575 9,041,010 6,622,307 7,680,679 7,066,197 9,054,036 9,419,471 8,037,989 8,214,085 10,305,423
Incr/(Decr) in Fund Balance (1,199,684)$ 3,304,646$ (1,631,292)$ (780,183)$ 52,568$ (549,876)$ 543,558$ (356,846)$ (155,497)$ 1,486,139$ 1,627,391$ (134,177)$
Cash Available at Year End (341,483)$ 3,801,707$ 2,170,414$ 1,390,232$ 631,617$ 81,740$ 625,298$ 268,453$ 112,955$ 1,599,095$ 3,226,486$ 3,092,309$
Cash Available Percentage -5.23%51.29%24.01%20.99%8.22%1.16%6.91%2.85%1.41%19.47%31.31%
Qtrly Fixed Fee Increase (3/4" meter)$2.44 $2.44 $2.44 $2.44 $2.44 $2.44 $2.44 $2.44
Study Session Meeting of October 13, 2014 (Item No. 2) Title: Review of Proposed 2015 Budget, Utility Rates, CIP and LRFMP Page 40
10/9/2014
Page 3
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
Actual Budgeted Proposed Projected Projected Projected Projected Projected Projected Projected Projected Projected
16 Sewer Utility Fund - This fund is to be used for all provsions of sewer services including administration, billing and collection, maintenance and operations.
Total Revenues 5,826,502$ 6,154,291$ 6,367,895$ 6,714,135$ 7,025,620$ 7,314,869$ 7,619,962$ 7,939,692$ 8,195,050$ 8,460,891$ 8,653,092$ 8,847,355$
Total Expenditures 6,284,807 6,357,512 7,677,381 7,597,534 6,600,615 6,804,792 7,026,217 7,277,692 7,419,068 7,606,177 7,840,685 8,048,688
Revenues Over (Under) Expenditures (458,305)$ (203,221)$ (1,309,486)$ (883,399)$ 425,005$ 510,078$ 593,745$ 662,000$ 775,982$ 854,714$ 812,408$ 798,667$
Cash Available at Year End 1,764,699$ 1,561,478$ 251,992$ (631,408)$ (206,403)$ 303,675$ 897,420$ 1,559,420$ 2,335,402$ 3,190,116$ 4,002,523$ 4,801,190$
Cash Available Percentage 27.76%20.34%3.32%-9.57%-3.03%4.32%12.33%21.02%30.70%40.69%49.73%
Percentage Rate Increase 3.00%3.00%4.50%6.00%5.00%4.00%4.00%4.00%3.00%3.00%2.00%2.00%
17 Solid Waste Utility Fund - Tracks all provsions of revenues and expenses related to the collection, disposal and recycling of residential solid waste.
Total Revenues 3,024,557$ 3,351,946$ 3,352,957$ 3,359,177$ 3,372,010$ 3,442,998$ 3,547,623$ 3,649,851$ 3,719,192$ 3,825,732$ 3,972,013$ 4,125,165$
Total Expenditures 3,827,584 3,170,234 3,176,531 3,223,062 3,317,339 3,414,444 3,524,462 3,662,481 3,723,591 3,832,883 3,945,455 4,071,403
Revenues Over (Under) Expenditures (803,027)$ 181,712$ 176,426$ 136,115$ 54,671$ 28,554$ 23,160$ (12,630)$ (4,398)$ (7,151)$ 26,558$ 53,762$
Cash Available at Year End 1,959,656$ 1,709,569$ 1,885,995$ 2,022,110$ 2,076,781$ 2,105,334$ 2,128,495$ 2,115,865$ 2,111,467$ 2,104,316$ 2,130,874$ 2,184,636$
Cash Available Percentage 61.81%53.82%58.52%60.96%60.82%59.73%58.12%56.82%55.09%53.34%52.34%
Percentage Rate Increase 3.00%3.00%0.00%0.00%0.00%2.00%3.00%3.00%2.00%3.00%4.00%4.00%
18 Storm Water Utility Fund - This fund is to be used for all provsions of storm water including administration, billing and collection, maintenance and operations.
Total Revenues 2,064,594$ 2,269,035$ 7,493,275$ 2,773,374$ 3,000,691$ 3,279,172$ 3,381,320$ 3,421,712$ 3,500,157$ 3,518,895$ 3,531,551$ 3,534,394$
Total Expenditures 1,655,224 3,303,853 6,459,642 5,117,266 3,785,693 3,138,307 3,163,324 3,086,265 4,038,016 3,097,044 3,436,780 2,886,104
Revenues Over (Under) Expenditures 409,370$ (1,034,818)$ 1,033,632$ (2,343,892)$ (785,002)$ 140,865$ 217,996$ 335,447$ (537,859)$ 421,851$ 94,771$ 648,290$
Cash Available at Year End 2,267,106$ 1,824,995$ 2,858,627$ 514,735$ (270,267)$ (129,402)$ 88,594$ 424,042$ (113,818)$ 308,034$ 402,805$ 1,051,095$
Cash Available Percentage 76.42%28.25%55.86%13.60%-8.61%-4.09%2.87%10.50%-3.68%8.96%13.96%36.15%
Percentage Rate Increase 3.20%10.00%10.00%10.00%10.00%10.00%3.00%1.00%2.00%1.00%0.00%0.00%
19 Uninsured Loss Fund - This fund covers self-insured workers comp claims and liability claim deductibles
Total Revenues 237,685$ 187,184$ 183,400$ 196,729$ 206,734$ 215,065$ 223,768$ 230,567$ 237,573$ 244,792$ 252,230$ 259,894$
Total Expenditures 337,238 171,865 172,446 177,619 182,948 188,436 194,089 199,912 205,910 212,087 218,449 225,003
Incr/(Decr) in Fund Balance (99,553)$ 15,319$ 10,954$ 19,110$ 23,786$ 26,629$ 29,679$ 30,655$ 31,664$ 32,705$ 33,781$ 34,891$
Fund Balance - Ending 797,674$ 812,993$ 823,947$ 843,056$ 866,842$ 893,471$ 923,150$ 953,805$ 985,469$ 1,018,174$ 1,051,955$ 1,086,846$
Fund Balance Percentage 464.13%471.45%463.88%460.82%460.02%460.34%461.78%463.22%464.65%466.09%467.53%
20 Benefits Administration Fund - This fund covers the cost of insurance, unemployment, flex leave payouts, and tuition reimbursement
Total Cash Inflows 226,378$ 271,084$ 266,230$ 259,440$ 250,372$ 239,019$ 226,873$ 216,884$ 206,310$ 195,127$ 183,313$ 170,843$
Total Cash Outflows 780,904 654,051 650,212 616,587 628,185 580,307 559,829 569,364 579,064 588,935 598,983 609,212
Net Change in Cash (554,526)$ (382,966)$ (383,982)$ (357,147)$ (377,813)$ (341,288)$ (332,956)$ (352,479)$ (372,754)$ (393,808)$ (415,670)$ (438,369)$
Cash Balance - Ending 738,966$ 356,000$ (27,982)$ (385,129)$ (762,942)$ (1,104,230)$ (1,437,186)$ (1,789,665)$ (2,162,419)$ (2,556,227)$ (2,971,896)$ (3,410,266)$
GRAND TOTAL ALL FUNDS
Grand Total Revenues 28,667,651$ 40,582,539$ 36,372,583$ 36,242,861$ 39,062,017$ 33,670,199$ 42,389,126$ 36,794,421$ 42,197,347$ 38,565,047$ 39,214,942$ 39,925,153$
Grand Total Expenditures 38,904,382$ 43,927,728$ 42,584,178$ 43,189,922$ 33,937,697$ 40,221,773$ 39,042,417$ 41,331,525$ 38,375,238$ 36,945,541$ 37,468,428$ 40,005,643$
Grand Total Fund/Cash Balance 35,046,849$ 33,162,516$ 28,483,421$ 22,623,848$ 28,534,770$ 22,631,151$ 27,538,486$ 24,715,953$ 29,555,985$ 31,143,697$ 32,749,407$ 32,107,633$
Study Session Meeting of October 13, 2014 (Item No. 2) Title: Review of Proposed 2015 Budget, Utility Rates, CIP and LRFMP Page 41
Meeting: Study Session
Meeting Date: October 13, 2014
Discussion Item: 3
EXECUTIVE SUMMARY
TITLE: 2015 Employer Benefits Contribution and Wellness Incentive Program
RECOMMENDED ACTION: Staff requests feedback on recommended employer benefit
contribution levels and wellness incentive for 2015.
POLICY CONSIDERATION: Is the City Council in agreement with the recommendations for
the 2015 Employer Benefits Contribution and Wellness Incentive?
BACKGROUND: Over the past several years, employees who chose to cover dependents on
our health insurance program have increasingly requested additional city contribution to help
cover the cost of this coverage. During union negotiations, this topic was also discussed at
length as a concern for employees. Human Resources staff created a task force of employees
from all departments and levels to collect input, share education and research, and generate
ideas. From this task force, Human Resources has created a recommendation on a new funding
philosophy for 2015. This new philosophy is a significant change in approach, as it moves away
from providing one flat dollar amount for all staff and instead provides a tiered contribution for
staff based on which level of coverage they choose.
Additionally, another employee task force was convened for the purpose of reviewing the city’s
wellness incentive program. Based on feedback collected from this group, Human Resources
has created a recommendation on a wellness incentive program for 2015.
If Council is in agreement, we will prepare a resolution for Council approval at an upcoming
meeting.
FINANCIAL OR BUDGET CONSIDERATION: Funds for both recommendations have
been included in the 2015 budget projections.
VISION CONSIDERATION: Not applicable.
SUPPORTING DOCUMENTS: Discussion
Prepared by: Ali Timpone, HR Coordinator
Reviewed by: Nancy Deno, Deputy City Manager/HR Director
Approved by: Tom Harmening, City Manager
Study Session Meeting of October 13, 2014 (Item No. 3) Page 2
Title: 2015 Employer Benefits and Wellness Contribution
DISCUSSION
EMPLOYER BENEFITS CONTRIBUTION
Past Employer Contribution Information
Years ago, health insurance costs were much lower and plan designs were relatively simple.
Over the past years, our design of how employer contribution is applied has undergone changes
based on the type of products offered, costs, market comparisons and input by employees.
Since 2008, the city has provided one flat dollar amount as employer contribution to all benefit
earning staff (pro-rated for part time). This results in each employee receiving the same value of
employer contribution, regardless of which level of coverage the employee chooses to purchase.
However, annual premium increases have significantly increased the out of pocket costs to those
who cover dependents (spouse and/or children) on the plan.
Cost Increases for Dependent Coverage
The cost of insurance to cover dependents has significantly increased in recent years. Although
67% of our employees elect the employee only (individual) plan, many raised concerns about the
cost impact to those who chose to insure other family members and asked that this be discussed
by union and non-organized staff.
This example shows the change in cost for family insurance since 2008:
Year
Premium Cost
(Family Coverage on High
Deductible Plan)
Employer Premium
Contribution *
Employee Out of
Pocket Monthly
Cost for Premiums
2008 $770/month $511.66 -$258.34
2014 $1,445.50/month $676.66 -$768.84
As you can see, while the employer contribution increased $165 per month in the six year span,
the employee out of pocket expense has increased $510.50 per month for those who choose
family coverage on the high deductible plan. The current contribution from the employer covers
47% of the premium cost for those who choose family coverage (in 2008, the city covered 66%
of the premium).
Meanwhile, employees who choose employee only (individual) coverage have not been impacted
as dramatically as above. They still have funds left over each month that can be used to purchase
other benefits or receive as taxable income:
Year
Premium Cost
(Employee Only Coverage
on High Deductible Plan)
Employer Premium
Contribution *
Employee Funds
Remaining
2008 $275.50/month $511.66 +$236.16
2014 $516.50/month $676.66 +$160.16
* All staff who chose the high deductible plan in 2008 and 2014 also received an employer
contribution to their Health Reimbursement Arrangement (also known as VEBA account) of
$208.34 per month. Total monthly employer contribution was $720 in 2008 and $885 in
2014.
Study Session Meeting of October 13, 2014 (Item No. 3) Page 3
Title: 2015 Employer Benefits and Wellness Contribution
Task Force Convened
During union negotiations in fall 2013, the topic of family health insurance coverage was
discussed in several bargaining groups. Feedback gathered by Human Resources showed that
both union and non-union staff felt that the cost to insure family members had become
unaffordable. In April 2014, Human Resources created an employee task force for the purpose
of gathering input on the employer contribution package. The group consisted of current
benefits committee members, representation from all unions, and representation from all
departments. Additionally, the task force was a representative sample of staff in direct
proportion to their health insurance enrollment status (i.e., 67% of the task force was comprised
of staff who were enrolled in employee only coverage).
The task force met several times. Topics of the meetings included education on the history of
premiums and employer contribution, enrollment statistics, overview of MNsure and health care
reform, brainstorming new contribution design options and setting priorities.
It became clear there were two main themes from the task force working through this process:
1. A majority of the group favored providing more funding for family coverage and moving
away from the “one amount for all” philosophy as long as those choosing employee only
coverage did not get a reduction in the benefits contribution.
2. Encourage employees to use high deductible programs.
Benchmarking
We looked at other cities in our market (metro suburbs with a population of 25,000 – 90,000) to
see how their benefits are structured. Benefit packages are complex and unique to each city and
it is difficult to make apples-to-apples comparisons. However, out of 27 cities in our market, 19
(70%) do provide additional employer contribution to those who choose to cover dependents on
the health insurance program. In addition, two of the remaining eight cities who provide an
equal funding amount for premiums do provide tiered funding in their Health Savings Accounts
(HSA), Health Reimbursement Arrangements (HRA), and/or VEBA accounts based on
dependent level of coverage. It appears that it has become more of a norm in our market to
provide more funding to those who choose to insure dependents.
New Philosophy Recommendation
Based on employee input and in order to stay competitive with our peer cities, a new funding
philosophy recommendation has been developed for the 2015 Employer Contribution.
• The new philosophy maintains an employer contribution for those who choose employee
only coverage with additional funds remaining to purchase other voluntary benefits (same as
the current philosophy).
• The recommended change in funding is for those who choose to cover dependents on their
health insurance. The new philosophy recommends that the employer provide an employer
contribution equal to 65% of the high deductible premium, rounded to the nearest five
dollars.
• The recommended goal for employer funding is to eventually get to 70% of the premium.
However, in order to meet budget constraints for 2015, we are recommending funding at
65% for this year.
• Subsequent years’ recommendations will strive to attain the 70% funding goal.
Study Session Meeting of October 13, 2014 (Item No. 3) Page 4
Title: 2015 Employer Benefits and Wellness Contribution
2015 Recommended Employer Contribution Levels
Employer Employer Paid % of
Tier of Coverage Contribution High Deductible Premium
Employee Only $740/month 100% (with $161.50 left over to
purchase benefits or taxable income)
Employee + Spouse $825/month 65%
Employee + Child(ren) $790/month 65%
Family $1,050/month 65%
NOTE: Employees who choose the co-pay plan will receive the employer contribution listed
above, or $885 (the 2014 contribution amount), whichever is greater.
2015 Recommended VEBA Contribution Levels
Employer
Tier of Coverage VEBA Contribution Employer Paid % of Deductible
Employee Only $208.34/month 100% (of $2,500 annual deductible)
All Other Levels $270.83/month 65% (of $5,000 annual deductible)
NOTE: Employees who choose the co-pay plan do not receive a VEBA contribution, as it is
integrated with the high deductible health plan.
Here is a visual representation of the 2014 Employer Contribution amounts versus the 2015
recommendation:
Study Session Meeting of October 13, 2014 (Item No. 3) Page 5
Title: 2015 Employer Benefits and Wellness Contribution
2015 Cost of Recommendation
The 2015 budget recommendations include an additional $385,000 for a city wide benefits
contribution increase. Due to the complexities of this new funding philosophy, it is difficult to
predict which plan and tier of coverage an employee may choose. We have estimated that if all
employees remain in their current plans/tiers, this funding structure would require $318,000 in
additional funds. This is extremely unlikely due to the funding structure and additional
contribution towards the high deductible premium and VEBA contribution. We anticipate several
staff moving onto the high deductible plan. If all employees switched to the high deductible plan
(which we also don’t think is likely), this funding structure would require $455,000 in additional
funds. Our best estimate is that this will cost approximately $350,000 - $375,000.
WELLNESS INCENTIVE
Past Programs
We began offering a voluntary wellness incentive program in 2011 (payable in 2012).
Employees were required to complete two activities (a health risk questionnaire and non-smoker
certification or participation in a cessation program). Additionally, employees were required to
complete at least three of the four following activities: preventive medical exam, preventive
dental exam, flu shot and biometric screen. All reporting was done by employees on the honor
system, and those that completed the requirements qualified for a $25/month cash incentive in
2012.
In 2012, we kept the requirements from 2011 and added another required element in order for
employees to achieve the $35/month incentive in 2013. This was a behavior change program
provided by our health insurer, HealthPartners, that included either three telephonic coaching
sessions or an eight week online program focused on behavior change in the areas of physical
activity, nutrition, tobacco cessation, weight management, stress management, chemical health,
emotional health, back health, cholesterol, blood pressure management and others.
In 2013, we increased the incentive to $40/month (payable in 2014) and removed the honor
system reporting method. Employees who wished to participate were required to use the on-site
vendor selected by the city to collect biometric data. This was the first year that a nicotine test
was used, eliminating the option for employees to self-report their tobacco use. The
requirements this year were to complete a health risk questionnaire, be a non-tobacco-user or
participation in a cessation program, complete the on-site biometric screen, and complete at least
one health coaching call.
Results and Data
A wellness program to facilitate employee behavior change is a long term initiative. It is
difficult to show a savings or return on investment in wellness incentive spending, as it is
impossible to know or quantify how many heart attacks we have prevented, or cases of diabetes
that have been averted. Wellness spending is a long term investment that aims to increase general
population health and behavior changes over time in order to reduce or prevent costly claims.
Since we required employees to use an on-site vendor and not use the honor system to report
participation in 2013, we were able to analyze aggregate health data from our voluntary participants
(which equaled about 68% of our benefit-eligible employees). Data collected is as follows:
• We now know that in general, the diastolic blood pressure average for this group is within
the optimal value.
• We also know that average glucose and triglyceride values are in the desirable range.
Study Session Meeting of October 13, 2014 (Item No. 3) Page 6
Title: 2015 Employer Benefits and Wellness Contribution
• Average total cholesterol is above desirable ranges (shows an exercise and nutrition
correlation).
• HDL cholesterol average is below the preferred value (shows an exercise correlation).
• Systolic blood pressure overall average falls within the National Institute of Health pre-
hypertensive range.
We hope to continue to collect this data annually in a private and secure way to be able to
measure and track our progress and identify programming or interventions needed to improve
these statistics. This is an important part of our recommendation for the 2015 wellness program.
We have also been able to analyze our health insurance claim expenditures, which show some
signs of encouraging data.
• Our inpatient utilization (facility fees, room/board, supplies, physician/surgeon services, etc.)
are lower in number and cost than the industry normative data, and our outpatient surgeries
are higher than the norm. This means our employees are able to use less costly outpatient
treatments for their medical needs instead of expensive hospital overnight stays. It’s possible
that through our wellness program, some medical conditions were identified early enough to
reduce the severity and expense of their treatment.
• Our emergency room visits are also lower in number and cost than the normative data. This
may mean that our employees are utilizing more cost effective means of care such as urgent
care or convenience care centers, nurse lines, or online/virtual platforms. It may also mean
that employees are doing a better job of preventing medical emergencies by participating in
preventive wellness behaviors.
• The most encouraging statistic we’ve seen is in our utilization of wellness or preventive visits
on our health insurance. In number and cost, we exceed the norm in preventive care visits.
In 2013, nine of our claimants aged 18-64 had a first time preventive exam. This is the
statistic we think is most directly attributable to our incentive program, as it was one of the
required options in 2011-2012. Since a confirmed biometric screen was required, it is
possible that employees who had avoided doctor visits were alerted to the need for a
preventive check-up after their biometric screen.
It is impossible to know for sure, but we hypothesize that our past incentive structure increased
the likelihood of employees getting a preventive medical exam, and are now more likely to get
regular preventive check-ups. We want to build on this success and continue to encourage
annual wellness visits.
Employee Input
We received some complaints from employees in 2013-2014 regarding the required on-site
vendor screenings. Human Resources conducted an employee survey to determine which
elements caused the complaints. A large majority of staff (72% of respondents) reported
satisfaction (3-5 on a 5 point scale) with the wellness program. However, a vocal minority (17%
of respondents) were extremely displeased (1 on a 5 point scale). These employees felt the use
of a required city vendor was a violation of privacy and a duplication of testing if biometric data
had already been collected from their own doctors.
Another task force was convened with a cross-section of staff to review the wellness program
and gather input and ideas. A majority of the task force recommended to continue the wellness
incentive program, but allow staff to submit physician-verified data to confirm participation.
Study Session Meeting of October 13, 2014 (Item No. 3) Page 7
Title: 2015 Employer Benefits and Wellness Contribution
2015 Wellness Incentive Program Recommendation
Using our past successes and input collected and gathered from employees, we recommend to
continue to provide a wellness incentive in 2015 at the same dollar amount ($40/month) with the
following changes:
1. Continue to require each employee to complete a Health Risk Questionnaire for an annual
review of their wellness status and receive a personalized health report with wellness
recommendations. Results of these questionnaires are provided to Human Resources in
aggregate form to help us identify programming opportunity areas.
2. Continue to require employees to have a biometric screening completed. This is the best way
for employees to get a snapshot of their health status and research has shown there are
significant benefits to an annual biometric screen. Employees will be required to find out
their Body Mass Index (BMI), total cholesterol, blood pressure, glucose, and triglycerides.
We will allow employees to submit physician-verified forms to confirm participation, but
also continue to provide on-site screenings for convenience. This data will be used in
aggregate form by Human Resources to track employee health status and make programming
recommendations for future health interventions and education.
3. Continue to require a confirmation test (cotinine saliva test) to confirm employee tobacco
use. Employees may choose to perform this exam at their doctor’s office and submit a
physician-verified form to confirm the test result and we will continue to provide on-site
screenings for convenience. For the past three years, we have allowed confirmed tobacco
users to qualify for the incentive provided they were actively enrolled in a tobacco cessation
program. Due to the overwhelming detrimental health effects of smoking, we feel this
accommodation should be retired. Therefore, it is recommended that this be the last year that
employees who test positive for tobacco use can qualify for the wellness incentive by
participating in a cessation program. This means that beginning in 2016, only employees
who are confirmed as non-tobacco users will be eligible for incentive dollars (cessation
programs and other wellness initiatives such as Health Risk Questionnaires will still be
available and encouraged for tobacco users).
4. Finally, we will continue to strongly encourage, promote and market other wellness activities
such as preventive medical exams, preventive dental exams, flu shots, tobacco cessation,
good nutrition, physical activity and mental health or stress management activities.
We have found a vendor who can provide the wellness data collection services in compliance
with HIPAA privacy regulations within our budget. The goal is to continue to use one vendor in
years going forward in order to keep a log of aggregate health data to measure results and help
identify programming opportunities. Ultimately, a consistent wellness program that focuses on
employee biometric data and regular preventive screenings is our goal in order to help employees
identify and target possible behavior change opportunities. Long term, we are hopeful this
strategy will instill a wellness culture in SLP, reduce health costs, and improve absenteeism,
morale and productivity.
NEXT STEPS
If Council is in agreement, Human Resources will prepare a resolution to set 2015 Employer
Contribution for benefits and 2015 Wellness Incentive Program dollar amounts as recommended
above for the next regular council meeting.
Meeting: Study Session
Meeting Date: October 13, 2014
Discussion Item: 4
EXECUTIVE SUMMARY
TITLE: East Triangle Neighborhood Redevelopment
RECOMMENDED ACTION: No action required at this time. The purpose of this report is to
make Council aware of a redevelopment proposal which has been made for the area in question
and other related matters.
POLICY CONSIDERATION: None at this time. Staff wants to introduce these topics to the
Council and plans to schedule a discussion at a future Study Session. Questions for the Council
to consider are: Is the Council willing to consider land use reguidance and rezoning for
redeveloping the ASAP building at 3905 County Road 25 (CSAH 25) and adjacent properties
and would the EDA consider providing financial assistance to the developer? Is this a project the
City Council wishes to have staff pursue at this time given the other initiatives on the table
already, including SWLRT? Related items for consideration are: the reconfiguration of CSAH
25 from Belt Line Blvd to France Ave., future redevelopment along this corridor in light of the
anticipated SWLRT project, and the status of the ASAP building with regard to its historical
eligibility.
SUMMARY: Bader Development has purchase agreements to acquire 3907 & 3915 Highway
7, 3013 Glenhurst Ave. (the ASAP Building and Battlefield Book Store), and 3914 & 3918 31st
St. (residential properties). (See Attached Map) The developer proposes to raze the current
buildings and residences and replace them with a mixed use development. The proposed building
would consist of approximately 117 market rate apartment units, 13 affordable apartment units
and 8,000 square feet of ground-floor office space along with underground and surface parking.
The proposed building would front on CSAH 25 and be 5 stories tall. In order to make the
project financially feasible, Bader Development will likely be requesting Tax Increment
Financing (TIF) assistance.
Additionally, with Southwest LRT on the horizon, Staff would like to pursue the study of
reconfiguring CSAH 25, particularly due to its role in connections to the Beltline Station and
future redevelopment along this corridor.
FINANCIAL OR BUDGET CONSIDERATION: Bader Development will likely request tax
increment assistance. The necessary amount of financial assistance has yet to be determined.
VISION CONSIDERATION: St. Louis Park is committed to providing a well-maintained and
diverse housing stock.
SUPPORTING DOCUMENTS: Discussion
Map of Area of Interest
ASAP Building Supplemental Evaluation
Prepared by: Greg Hunt, Economic Development Coordinator
Ryan Kelley, Associate Planner
Reviewed by: Meg McMonigal, Planning and Zoning Supervisor
Michele Schnitker, Housing Supervisor
Approved by: Tom Harmening, City Manager
Study Session Meeting of October 13, 2014 (Item No.) 4 Page 2
Title: East Triangle Neighborhood Redevelopment
DISCUSSION
Redevelopment Proposal
The proposed project is located in the Triangle Neighborhood bordered by CSAH 25 on the
north, 31st Street on the south, France Avenue on the east and Glenhurst Avenue on the west.
Bader Development has purchase agreements to acquire 3907 & 3915 Highway 7, 3013
Glenhurst, and 3914 & 3918 31st St. (namely the ASAP printing and Battlefield Book Store and
the residential properties behind them). The developer proposes to raze the current buildings and
residences and replace them with a mixed use development. The proposed building would
consist of approximately 117 market rate apartment units, 13 affordable apartment units, and
approximately 8,000 SF of ground floor office space into which Bader would relocate its offices.
The proposed building would front on CSAH 25 and have 5 stories and include underground and
surface parking.
Together, the assembled properties create a redevelopment site of approximately 2.9 acres. In
order for the proposed project to proceed it would require City Council consideration of a
Comprehensive Plan Amendment changing the land use guidance to Mixed Use, a Rezoning to
Mixed Use, and a PUD. The properties are currently guided Commercial and zoned C-2 or
guided Medium Density Residential and zoned R-4.
In order for the proposed redevelopment to occur Bader Development will likely request tax
increment assistance. The necessary amount of financial assistance has yet to be determined.
ASAP Building
As part of the redevelopment proposal outlined above, the ASAP Building would be demolished.
This property was studied as part of the “Phase I/Phase II Architecture History Investigation for
the Proposed Southwest Transitway Project, Hennepin County, Minnesota” in 2010. A
Supplemental Evaluation was subsequently conducted by the State Historic Preservation Office
(SHPO) and “the building was evaluated for the National Register under Criterion C:
Architecture as an example of distinctive characteristics of type, period, and method of
construction of the Modern architecture style.” The Evaluation’s recommendation was that the
building is “recommended eligible for the National Register when it reaches 50 years of age.”
The building became 50 years old in 2013. This recommendation means that the property owner
could pursue having the building listed on the National Register, or pursue removal of the
building.
CSAH 25
City engineering and planning staff have discussed the potential for changes to CSAH 25 from a
highway character to that of a boulevard, such as Excelsior Boulevard. Due to Southwest LRT
on the horizon and current development interest in the area, Staff would like to begin further
study with Hennepin County on possible scenarios for this corridor. This corridor is a significant
part of the Beltline Station area, which may experience intensified redevelopment pressure due to
SWLRT and provides opportunities for improved pedestrian and bicycle access to the Beltline
Station.
NEXT STEPS: The Developer would like direction as to whether the Council would consider
changing the land use guidance and zoning to Mixed-Use which would allow the redevelopment
proposal to move forward. Staff would like to schedule a follow-up Discussion at a future Study
Session to discuss the items outlined in this report. Such items include: the proposed
redevelopment project and the land uses on the site; the historic eligibility of the ASAP building;
the reconfiguration of CSAH 25.
Minneapolis
Proposed
Redevelopment
Area
ASAP
Building
Area of Interest
Study Session Meeting of October 13, 2014 (Item No. 4)
Title: East Triangle Neighborhood Redevelopment Page 3
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Meeting: Study Session
Meeting Date: October 13, 2014
Written Report: 5
EXECUTIVE SUMMARY
TITLE: Series 2014 G.O. Bonds for Sidewalks and Trails Program and Utility Projects
RECOMMENDED ACTION: No formal action required. This report is intended to provide
information regarding the recommended issuance of General Obligation Bonds (G.O. Bonds)
later this year for the Sidewalk and Trails project (Connect the Park) and utility projects.
POLICY CONSIDERATION:
• Does the City Council desire to issue bonds for the first phase of Connect the Park?
• Does the City Council desire to issue bonds in the Water and Storm Sewer Funds to
finance all or a portion of some of the projects to occur in the next two years?
SUMMARY: Staff is recommending issuing bonds for the first phase of Connect the Park and
for the Water and Storm Sewer funds in an amount not to exceed $10 million in aggregate. For
Connect the Park, these bonds will be G.O. Charter Bonds due to the type of project that is being
financed. The issue amount will not exceed approximately $5.2 million. These bonds will
finance the cost of Connect to Park to date and will finance expected costs estimated through
much of 2015. Several other future bond issues will be required over the life of the project too.
Since these are Charter Bonds, they will require approval by at least 6 of the 7 City Council
Members.
Staff also recommends issuing G.O. Revenue Bonds to finance all or a portion of capital projects
within the Water and Storm Water funds. The issue amount will not exceed approximately $4.8
million to finance projects into 2015 for Storm Water and possibly early 2016 for Water. Since
these bonds are G.O Revenue Bonds, approval is required by a simple majority vote only.
FINANCIAL OR BUDGET CONSIDERATION: The two proposed bond issues will be
consolidated into one for potential investors to bid, which should aid in receiving more and lower
bids due to the larger dollar issuance amount. The 10 year bond issue will have its first two
interest payments on 8/1/15 and 2/1/16 paid from capitalized interest from the bond issue, with
the first principal payment due 2/1/17. The Charter Bonds debt service will be via tax levy
beginning in pay 2016 in an amount of approximately $600,000 - $625,000 per year. The Utility
Bonds debt service of approximately $550,000 - $575,000 will be paid from utility rates and
subsequent revenues that already been built into the LRFMP and presented to the City Council.
NEXT STEPS:
November 3rd – Call for the Sale of Series 2014 G.O. Charter and Utility Bonds
December 1st – Authorize and Award Sale of 2014 G.O. Charter and Utility Bonds
By December 31st – Close on the Bonds – No City Council action required
SUPPORTING DOCUMENTS: None
Prepared by: Brian A. Swanson, Controller
Reviewed by: Nancy Deno, Deputy City Manager/HR Director
Approved by: Tom Harmening, City Manager
Meeting: Study Session
Meeting Date: October 13, 2014
Written Report: 6
EXECUTIVE SUMMARY
TITLE: Update on Bass Lake Preserve Restoration Project
RECOMMENDED ACTION: The purpose of this report is to provide an update on the
progress of the Bass Lake Preserve Restoration Project (BLPRP).
POLICY CONSIDERATION: Does the City Council have questions or concerns regarding
the improvements being discussed for the Bass Lake Preserve Restoration Project?
SUMMARY: On June 18, 2012, the City Council received a report from Engineering, outlining
possible improvements to the Bass Lake Preserve. At that time the City Council directed staff to
pursue a functional restoration with the understanding that work would begin in 2014. On March
11, 2013 the City Council approved a 10 year storm water Capital Improvement Plan. The Bass
Lake Preserve Restoration Project is the first improvement being implemented as a part of this
plan.
The previously approved plans relied heavil y on the use of consulting engineers. Since that time
the city has hired a Senior Engineering Project Manager and a Water Resources Manager with
strong water resources backgrounds to move the project forward.
The current plan for improvements can be broken down into four separate phases: Dredging,
Utility Improvements, Vegetation Management, and Restoration. The focus of the project
includes repairing the damage from past practices, improving the aesthetics, improving habitat
and preventing future degradation of the resource.
FINANCIAL OR BUDGET CONSIDERATION: The City’s consultant, Barr Engineering,
estimated construction cost for this project, as stated in the March 12, 2012 Study Session report,
at $2,913,000. At that time Barr Engineering also indicated that wetland mitigation, permitting,
and possible contamination costs could possibly double this estimated cost. Given Barr’s input
the budget for this project is currently $5,826,000. The project is proposed to be funded using
Stormwater Utility funds.
VISION CONSIDERATION: St. Louis Park is committed to being a leader in environmental
stewardship. We will increase environmental consciousness and responsibility in all areas of city
business.
SUPPORTING DOCUMENTS: Discussion
Project Map
Prepared by: Erick Francis, Water Resource Manager
Phillip Elkin, Sr. Engineering Project Manager
Reviewed by: Debra Heiser, Engineering Director
Approved by: Tom Harmening, City Manager
Study Session Meeting of October 13, 2014 (Item No. 6) Page 2
Title: Update on Bass Lake Preserve Restoration Project
DISCUSSION
BACKGROUND: The Bass Lake Preserve is an important City resource. While the
Engineering Department is leading the design process for the project, key staff from the
Operations and Recreation Department are a part of the design team and are involved with the
decision making process.
The planned improvements amount to a sizeable restoration project with the goals of creating
more open water areas, promote native vegetation, improving sight vistas, managing water levels
and improving water quality. Concept plans are being developed that will include sediment
excavation, water quality improvements, flood mitigation, storm sewer and trail improvements.
Once this concept plan has been completed, it will be presented to all of the regulatory agencies
that have jurisdiction over the project. Coordination with these agencies will take a number of
meetings to come up with a concept that meets all their regulations and achieves the intended
project goals. There will be significant challenges with permitting this project due to current
conflicts with water quality and work within public waters regulations and it is anticipated that
the concept plan will have to be modified based on these meetings to meet regulatory standards.
It is also anticipated that further environmental studies, long-term management plan, and
sampling will be required once a preliminary plan has been determined acceptable by the
regulatory agencies.
Staff has begun gathering technical and environmental information for the area. In-house
research includes mapping of resources within the area, water quality and elevation monitoring,
sediment sampling and analysis for possible illicit chemicals, water depth mapping, and
preliminary cultural resource research.
This project has been broken up into four areas of work: Dredging, Utility Improvements,
Vegetation Management, and Restoration.
Dredging
This work involves removing sediment and fill material that has accumulated in the lake as a
result of past dumping practices. Staff’s plan is to remove as much material as the budget (and
regulations) allows, creating some areas of open water. The goal is to create distinct, interesting
ecosystems that add to the environmental function and the aesthetics of the park area.
Dredging a public waters will require a high level of permitting through several regulatory
agencies and will take a considerable amount of time to navigate through the process. The
Minnesota Department of Natural Resources (MnDNR), the Minnesota Pollution Control
Agency (MPCA), the Army Corps of Engineers and the Minnehaha Creek Watershed District
(MCWD) will all require permits and place restrictions on the amount and type of work involved
in this effort.
Another limitation of this work is the level of contamination in the soils proposed to be
excavated. Polycyclic Aromatic Hydrocarbon (PAH’s) and Perfluorooctanesulfonic acid (PFC’s)
have been detected in the soils and will require special handling and removal methods.
Work performed to date includes initial discussions with MCWD in developing a strategy and
plan that will satisfy other agencies. Preliminary on-site locations have been identified to deposit
removed sediment as well as methods of removal. Soil and water samples have been taken in the
lake and “hot spots” have been identified. The Phase I environmental study is completed.
Study Session Meeting of October 13, 2014 (Item No. 6) Page 3
Title: Update on Bass Lake Preserve Restoration Project
Additional work to be done in 2014 will be to meet with regulators to discuss our plan, identify
regulatory obstacles, evaluate pollution levels and plan our sediment removal options.
Utility Improvements
The project goals are to create more stable lake levels and prevent sediment from collecting in
the lake by creating a manageable removal system.
To achieve this goal, work needs to be done to the storm water pipes, inlets and outlets draining
into and discharging from the lake. Specifically, updating outlet structures, replacing pipe
sections and installing sediment traps to prevent sediment from reaching the lake. Reconstructing
the existing outlet structure has also been identified as a priority so that a more consistent water
level can be maintained.
Work completed to date has been to identify the outlet locations, the level of sediment in the
pipes and to solicit bids to clean the pipelines. On-going work includes identifying existing
easements, quantifying the sediment loading potential and targeting highest potential loading
candidates. We will also hire a contractor to clean out the major 102” pipe discharging to the
lake from the west.
Vegetation Management
Our goal for vegetation management is to open sight vistas around the preserve and install a
diverse native plant community to foster wildlife and aesthetics. The vegetation management
plan includes the removal of dead and distressed trees, buckthorn and other invasive vegetation.
It will also include a plan for the ongoing management of buckthorn. The replacement
landscaping will include native grasses, trees, and shrubs around the Preserve.
Work completed to date includes a tree inventory of the Preserve as well as wetland delineations
of areas in and around the lake.
In order to effectively manage such a large vegetation project, we have broken down the
Preserve into to smaller areas. This will allow more flexibility throughout the project and will
reduce the overall impact by spreading it out over time. Staff has scheduled the first vegetation
management project on the westerly side of the lake for this fall.
Restoration
Once dredging, utility improvements, and vegetation management are complete, the final phase
will include site restoration projects. These projects include an observation boardwalk across the
preserve, reconstructing the trail around the lake and re-vegetation of all impacted areas
including; replacement trees, native shrubs, grasses, and wildflowers.
The ultimate goal is to create a manageable low maintenance finished landscape, which meets
the vision of the residents and project goals.
Public Involvement
We believe that our success in obtaining agency approval on dredging will hinge on the amount
of energy, effort and support we can show on behalf of the community. Staff held a public
meeting on July 8th which was attended by 32 property owners from around the lake. The
purpose of the meeting was to reach out to the community for project support, to gather input on
problem areas around the Preserve, and to discuss potential improvements. Staff has created a
Study Session Meeting of October 13, 2014 (Item No. 6) Page 4
Title: Update on Bass Lake Preserve Restoration Project
project website to include information about the project and also historic maps and accounts
about the preserve’s history.
We are also working with Laura Smith, the City’s volunteer coordinator, in an effort to develop a
potential spring cleanup and tree-planting event. We have scheduled a clean-up date with a local
Girl Scout troop on October 17th. In addition to clean-up events, we are working on a volunteer
planting day in the spring in which we would partner with local businesses to get community
involvement.
Outside Funding Opportunities
Staff is working with the Board of Soil and Water Resources, Hennepin County, and Great River
Greening on additional funding opportunities for the project which has been met with
considerable interest.
Schedule
Fall 2014 Identify Tree/buckthorn removal areas
Storm pipe cleaning
Agency Meetings- establish dredging areas
2nd Public meeting
Winter 2014 Start buckthorn and tree removal
Soil testing
Determine inlet and outlet hydraulics
Establish final vegetation management areas
Regulatory Permitting
Spring 2015 Community planting event
Apply for Great River Greening Funding
Vegetation management
3rd Public Meeting
Summer 2015 Construct pipe improvements
Plan excavation methods and disposal plan
Vegetation management
Fall 2015 Phase II removal area
Vegetation management
Winter 2015 Phase II excavation
Spring 2016 Boardwalk construction
Trail reconstruction
Vegetation management
Summer 2016 Final restoration
New stormwater pond (aprox. 1 ac)
and storm sewer improvements
Outlet control structrue
Control weir
Storm sewer improvements
Storm sewer improvements
Storm sewer improvements
Trail improvements and
flood proofing
Trail realignment
Potential fill areas
Stormwater treatment forebay
(dredging area approx. 8 acres)
Regulated wetland area
(Combined dredging and
vegetation management area)
Storm sewer improvements
200 0 200100
Feet
Bass Lake Preserve Restoration Project
Legend
Project Area
Potential Habitat & Vegetation Restroation Areas
Potential Ponding Improvements
Potential Boardwalk
Existing Trail
Potential Storm Sewer Improvements
Potential Storm Structure Improvements
Existing Storm Structures
Existing Storm Sewer
Planned ProjectImprovements
Special Note:
The final extent and location of the potential improvements shown on this figure are approximate and subject to
change as the project continues through the permitting and budgeting progress. Additional project updates will be
forthcoming as the project progresses.
Study Session Meeting of October 13, 2014 (Item No. 6)
Title: Update on Bass Lake Preserve Restoration Project Page 5
Meeting: Study Session
Meeting Date: October 13, 2014
Written Report: 7
EXECUTIVE SUMMARY
TITLE: Park the Street! Recap
RECOMMENDED ACTION: None at this time. The purpose of this report is to provide the
City Council with an overview of the Park the Street event.
POLICY CONSIDERATION: Was the Park the Street event a productive way of connecting
and engaging the community and should city staff plan to undertake another event in 2015?
SUMMARY: As a part of the Health in the Park initiative the Park the Street! Pop-Up event
was held on Dakota Ave and part of Lake St. on September 28. Attached is a summary of the
planning and implementation of the event and some things that were learned.
Unless Council directs otherwise, staff will begin planning another Pop-Up event somewhere in
SLP for 2015.
FINANCIAL OR BUDGET CONSIDERATION: The Center for Prevention at Blue Cross
Blue Shield of Minnesota approved approximately $10,000 to fund the expenses for this event.
VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged
community. St. Louis Park is committed to being a leader in environmental stewardship. We will
increase environmental consciousness and responsibility in all areas of city business.
SUPPORTING DOCUMENTS: Discussion
Park the Street! IAP
Prepared by: Bill Chang, Administrative Services Intern
Reviewed by: Nancy Deno, Deputy City Manager/HR Director
Approved by: Tom Harmening, City Manager
Study Session Meeting of October 13, 2014 (Item No. 7) Page 2
Title: Park the Street! Recap
DISCUSSION
BACKGROUND: Staff applied for and received funding from the Center for Prevention at
Blue Cross Blue Shield of Minnesota to encourage a healthier community. Community members
chose to have a Pop-Up event to increase physical activity and receive public input on a potential
bikeway, proposed in the Connect the Park plan, for Dakota Avenue. Staff recommended holding
the Pop-Up event along Dakota Avenue from Peter Hobart Preliminary School to Lake Street W,
and extending on Lake Street W west to Library Lane. On June 23, 2014, staff proposed the Pop-
Up event to City Council and asked for approval to move forward. City Council approved staff
to move forward with communications and planning for the event.
Communications to residents
Staff sent an email on June 27th to the neighborhood leaders of Lennox, Bronx Park and
Sorenson informing them of Health in the Park and the proposed Pop-Up event. Staff trained and
provided information to volunteers who went out during the week of July 21st to door knock and
survey residents along the route for their support. Volunteers also spoke to the businesses and
schools to learn about their position and listen to concerns.
In mid-August, letters were sent to all properties within 300 feet of the proposed event route to
inform property owners of the event. Property owners with driveway access were asked to make
accommodations during the event time. All property owners were provided the event website
address and a phone number to contact regarding questions, comments or complaints. No
negative feedback was received by staff in response to the letters.
One week before the event, reminder letters were sent to residents that may be impacted by the
event.
Outreach was made to all of the neighborhood associations asking them to take part in the event.
Outreach was also made to St Louis Park partners such as Discover St. Louis Park, the St Louis
Park School District, Twin West Chamber of Commerce, Three Rivers Park District, and the St
Louis Park Historical Society.
Hard marketing started two weeks ahead of the event. Avenues of marketing included social
media sites, news outlets, Constant Contact and MySLP.
Event Planning
An Incident Action Plan (“IAP”) was created to establish command and control of the event in
case of an emergency. The IAP included the chain of command, names, and contact information
for the staff and operations during the event. The different groups included the Command Staff,
Fire / Rescue, Law Enforcement and Public Works. The plan also included the specific mode of
communication, a weather report and map of vendors/ boundaries. The IAP served as an example
of what to do for upcoming events and incident planning.
Volunteers and the Community Emergency Response Team (“CERT”) were briefed and
coordinated by the Volunteer Coordinator on the day of the event. Volunteers received training
material and an orientation 15 minutes before their shift.
The event took place on Sunday, September 28, 2014. Stickers were given out by volunteers as a
way to count the number of participants. A total of 1,908 stickers were given out during the
event. Staff estimates that a crowd over 2,000 people participated in the event.
Study Session Meeting of October 13, 2014 (Item No. 7) Page 3
Title: Park the Street! Recap
Staff and volunteers utilized the event as a community engagement tool to conduct surveys and
recruit residents for their cause. A total of 98 Health in the Park Surveys were received and 178
Connect the Park Action Group/ bike lane surveys were completed.
There were 80 participants that registered to be active in Health the Park and eight people who
were interested in becoming CERT members.
PRESENT CONSIDERATIONS: Overall the event was a success without major incident.
Staff collected comments from volunteers and participants regarding the event.
Many participants complimented the event and its creativity. Several residents on the route were
happy that an event had returned to their street. Many participants are looking forward to another
pop up event.
There were two complaints received from residents regarding access to and from the street. The
complainants were responded to by staff.
Other comments for improvement for the next event include;
• Having portable toilets more frequently spaced
• More food vendors
• First aid station
• Shorten the length of the route
• More events evenly spread out
• Do Pop-Ups in more neighborhoods.
Staff also conducted an after action review of the engagement, planning and operations
procedure. The majority of comments for improvement include training methods, earlier
communication to teams, equipment logistics, and better training of volunteers.
NEXT STEPS: Staff is in discussion for the next Pop-Up event.
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