HomeMy WebLinkAbout2014/06/23 - ADMIN - Agenda Packets - City Council - Study SessionAGENDA
JUNE 23, 2014
6:30 p.m. CITY COUNCIL STUDY SESSION – Community Room
Discussion Items
1. 6:30 p.m. Future Study Session Agenda Planning – July 14, 2014
2. 6:35 p.m. Pop-Up Event/Health in the Park
3. 7:05 p.m. Southwest LRT Update
4. 7:50 p.m. 2015 Budget Discussion
5. 8:20 p.m. Update on Solid Waste Program
9:05 p.m. Communications/Meeting Check-In (Verbal)
9:10 p.m. Adjourn
Written Reports
6. May 2014 Monthly Financial Report
7. Wooddale Avenue and 36th Street Traffic Study/Improvements
8. Joint Cooperation Agreement Between St. Louis Park and Hennepin County
9. West End Redevelopment Contract Update
Auxiliary aids for individuals with disabilities are available upon request.
To make arrangements, please call the Administration Department at
952/924-2525 (TDD 952/924-2518) at least 96 hours in advance of meeting.
Meeting: Study Session
Meeting Date: June 23, 2014
Discussion Item: 1
EXECUTIVE SUMMARY
TITLE: Future Study Session Agenda Planning – July 14, 2014
RECOMMENDED ACTION: The City Council and the City Manager to set the agenda for
the regularly scheduled Study Session on July 14, 2014.
POLICY CONSIDERATION: Does the Council agree with the agenda as proposed?
SUMMARY: At each study session approximately five minutes are set aside to discuss the next
study session agenda. For this purpose, attached please find the proposed discussion items for
the regularly scheduled Study Session on July 14, 2014.
FINANCIAL OR BUDGET CONSIDERATION: Not applicable.
VISION CONSIDERATION: Not applicable.
SUPPORTING DOCUMENTS: Future Study Session Agenda Planning – July 14, 2014
Prepared by: Debbie Fischer, Office Assistant
Approved by: Tom Harmening, City Manager
Study Session Meeting of June 23, 2014 (Item No. 1) Page 2
Title: Future Study Session Agenda Planning – July 14, 2014
Study Session, July 14, 2014 – 6:30 p.m. – Community Room
Tentative Discussion Items
1. Future Study Session Agenda Planning – Administrative Services (5 minutes)
2. Excelsior Blvd. & Monterey Drive Redevelopment – Community Development (30 minutes)
Staff proposes to brief the Council on Bridgewater Bank’s preliminary redevelopment goals
and plans for the northeast corner of Excelsior Boulevard and Monterey Drive.
3. Housing Goals Review – Community Development (45 minutes)
Staff will present a revised draft of the Housing Goals based on the Council’s most recent
discussion on this topic at the Study Session on April 21. Staff will also present tools and
strategy options for creating/promoting affordable housing units in the community for the
Council’s review and consideration.
4. Metro Cities 2015 Legislative Agenda – Administrative Services (15 minutes)
During the late summer of each year Metro Cities convenes committees made up of elected
and appointed officials from member cities as a means to craft the legislative agenda for the
coming session. Councilmember Sanger sits on the Transportation and General Policies
Committee for Metro Cities and has asked that this topic be scheduled for a brief discussion
at a study session to determine if there are any specific legislative policy issues the Council
or staff would like her to advance.
5. Communications/Meeting Check-In – Administrative Services (5 minutes)
Time for communications between staff and Council will be set aside on every study session
agenda for the purposes of information sharing.
End of Meeting: 8:10 pm
Meeting: Study Session
Meeting Date: June 23, 2014
Discussion Item: 2
EXECUTIVE SUMMARY
TITLE: Pop-Up Event/Health in the Park
RECOMMENDED ACTION: No formal action requested. The purpose of this item is inform
the City Council of a proposed Pop-Up event (also called Open Streets or Tactical Urbanism) for
Dakota Avenue S. from Peter Hobart Primary School to Lake Street W. and extending west on
Lake Street W. to Library Lane.
Sara Maaske, one of our residents and Health in the Park Champion will be attending this
meeting to discuss this event.
POLICY CONSIDERATION: Staff wishes to present and receive feedback from the Council
on a proposed Pop-Up event for Dakota Avenue S. Staff then hopes to engage in further
discussions with the neighborhoods, businesses and schools along the route regarding the event.
SUMMARY: Over the last year and a half staff has continued to work with members of the
community to develop a city wide health initiative. Through these discussions, community
members have opted to explore a Pop-Up event within the City of St. Louis Park to enhance
community awareness and promote health in the City. Community leaders and Staff have
selected the Dakota Avenue S. corridor as the potential event site.
FINANCIAL OR BUDGET CONSIDERATION: The Center for Prevention at Blue Cross
Blue Shield of Minnesota has approved approximately $10,000 to fund the expenses for this
event.
VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged
community. St. Louis Park is committed to being a leader in environmental stewardship. We will
increase environmental consciousness and responsibility in all areas of city business.
SUPPORTING DOCUMENTS: Discussion
SWOT Analysis
Door Hanger (Draft)
Talking Points
Prepared by: Bill Chang, Administrative Services Intern
Reviewed by: Bridget Gothberg, Organizational Development
Nancy Deno, Deputy City Manager/HR Director
Approved by: Tom Harmening, City Manager
Study Session Meeting of June 23, 2014 (Item No. 2) Page 2
Title: Pop-Up Event/ Health in the Park
DISCUSSION
BACKGROUND: Staff recently applied for and was granted funding from The Center for
Prevention at Blue Cross Blue Shield of Minnesota to encourage a healthier community. The
City and community partners created Health in the Park (“HIP”) to meet and talk with hundreds
of St. Louis Park residents to personally experience and hear about what a “connected and
engaged” community looks like. Focus groups provided an understanding of the viewpoints of
the diverse segments of St. Louis Park, and sought to discover underlying common ground for
creating a healthier community which could be prioritized to form an action plan. These
conversations consistently reinforced the commitment of those who live, work and play in St.
Louis Park to create connections and conversations to inspire healthier individuals and the
community as a whole.
As part of the HIP initiative, a group consisting of community leaders and staff attended a
workshop on May 7, 2014 to learn about Pop-Ups, also known as Tactical Urbanism or Open
Streets. As part of the workshop, the group decided on two potential locations in the St. Louis
Park to host a Pop-Up event – the Texa-Tonka area and the Dakota Avenue corridor. For various
reasons, conducting an event on the Dakota Avenue corridor was selected.
Pop-Up events are methods meant to liven up neighborhoods events and are intended to bring
attention to potential areas in need of development, community engagement and activity. These
events are temporary and show the potential of what could be in a low cost way.
Pop-Up events will temporarily provide safe space for walking, bicycling, and social activities;
promote local economic development; and raise awareness about the detrimental effects of the
automobile on urban living. Pop-Up initiatives have become popular among many cities.
Minneapolis (http://openstreetsmpls.com/about/), Buffalo (http://www.openstreetsbuffalo.org/),
Albert Lea (http://www.exploreminnesota.com/events/12673/open-streets---albert-lea-a-day-of-
play/)and Richfield (http://www.penncentralofrichfield.com/id13.html)are among the cities in
Minnesota that have held an Pop-Up events.
PRESENT CONSIDERATIONS: It is proposed that the Dakota Avenue corridor be closed to
motor vehicle traffic from 8:00am to 5:00pm on a Sunday in the fall 2014 to host a Pop-Up event.
A SWOT analysis was conducted on the Dakota Avenue corridor and it found that the corridor
could benefit from a Pop-Up event. There are several business locations that are currently vacant
along the route. Pop up businesses could bring attention to these sites for potential investors.
The route is also along proposed bike-ways as identified in the City’s “Connect the Park”
initiative. Connect the Park is the city's 10-year plan to add additional sidewalks, trails, bike
lanes and bikeways throughout the community. The proposed bike ways would help connect the
two regional trails and would be the first North/South bike way. A pop up bike way would show
residents how the proposed bike way could function.
Pop-Ups event will allow residents to explore the area without the interference of motor vehicles.
The slower traffic will bring attention to the area because people will have opportunities to
explore the businesses, schools, events, and anything that the neighborhood may desire to
showcase.
NEXT STEPS: Contact neighborhoods, businesses and schools to gauge interest and discuss
the event.
Study Session Meeting of June 23, 2014 (Item No. 2) Page 3
Title: Pop-Up Event/ Health in the Park
SWOT Analysis for Dakota Ave. Site for Pop Up / Open Streets
The proposed route for the first St. Louis Park Pop Up event is located on Dakota Avenue S with
an extension west onto Lake Street W. The route would not extend onto Lake Street W east of
Dakota Avenue or Wooddale Avenue south of Dakota Avenue. The natural end points for the
course would be Peter Hobart Elementary School to the north and Library Lane on the western
end of Lake Street (Map on page 6).
Strengths
Two SLP District Schools
Green Space / Fields
Wide Streets
Paved Parking Lots
Health Related Businesses
Weaknesses
Driveways
Different community character of
neighborhoods
Railroad Crossings
Opportunities
Empty Businesses
Connect the Park
Intersection Traffic Flow – Dakota, Lake &
Wooddale
Promoting Wellness in Schools
- Activity
- Nutrition
Partnerships with affiliated nonprofit
organizations, businesses, and community
groups
Threats
Weather
Conflict with School Activities
Buy-in from Neighborhoods
Strengths
• Schools – Along the proposed route are two public schools. Peter Hobart Elementary
School is at the northern end of the proposed route and serves as a natural terminus. At
the south end of the route is St. Louis Park Senior High School. The Park Spanish
Immersion School and the St. Louis Park Public Library are both in walking distance
from the route.
• Green Space and Fields – St. Louis Park Senior High School is home to three full size
fields, with one directly on the proposed route and two behind the school. Dakota Park
and Nelson Park are situated next to Peter Hobart School on the north end of the route.
The parks include three baseball fields, a gazebo and are the entrance to the Cedar Lake
Regional Bike Trail. These green spaces could be used for a variety of athletic activities
and provide open green space for other activities.
• Wide Streets – Dakota Ave. south of Minnetonka Blvd. has a two vehicle lanes with
parking lanes on each side. Dakota Ave. north Minnetonka Blvd. narrows but still has
two vehicle lanes with parking. Lake Street is a similar width as Dakota Ave. south of
Minnetonka Blvd. The wide streets allow for more pop up vendors, food trucks, and café
style shops. Maps of the streets’ widths are attached below.
• Paved Parking Lots – There are approximately seven paved parking lots on the proposed
route. The paved lots are a mix of public and private lots. These lots can serve as spaces
for bike rodeos and sites for other activities that need a harder surface.
• Health related businesses – There are businesses along the route that could contribute to a
healthier lifestyle. These businesses include a fitness gym, yogurt shop, stylist, and dental
and medical office.
Study Session Meeting of June 23, 2014 (Item No. 2) Page 4
Title: Pop-Up Event/ Health in the Park
Weaknesses
• Driveways - A reoccurring issue was the amount of driveways facing the route. These are
potential issues because the driveways provide the only vehicle access for private
homeowners. Homeowners could park on the side streets, but blocks are particularly
long in these neighborhoods and there are minimal sidewalks on the side streets.
• Neighborhoods – Neighborhoods along the route south of Minnetonka Blvd. seemed to
be more active and have more traffic, whereas neighborhoods to the north of Minnetonka
Blvd. were quieter. There are approximately four driveways on Dakota Ave. north of
Minnetonka, with rear alleys providing alternate vehicle access.
• Railroad Crossings – There are two railroad crossings that could potentially impact the
event. One crossing is directly south of the High School on Dakota Ave. The other
railroad crossing is on Lake Street immediately west of the proposed southern terminus.
Volunteers could be used at the crossings to help people on the event route and accessing
the event. We will have to find out when trains are scheduled to pass by.
Opportunities
• Empty Businesses – There are two business sites on this route that are currently empty.
These include the gas station on the southwest corner of Minnetonka Blvd. and Dakota
Ave. and a small retail property on Dakota Ave. across from high school. Pop up
businesses during the event could be used to attract permanent businesses.
• Connect the Park – This could be an opportunity for the City to promote and forecast
its Connect the Park Initiative on bike lanes
(http://www.stlouispark.org/webfiles/file/community-dev/v_bicycles_and_peds.pdf, p. V-
C7). The proposed bike lane running north/south on Dakota Ave. is a “Priority 2”
proposal, whereas a bike lane along Lake Street is a “Priority 1” proposal. There are also
opportunities to explore pop up sidewalks on the cross streets along Dakota Ave. S (p. V-
C6).
• Intersection traffic flow (Dakota Ave., Wooddale Ave., Lake St.) – This intersection is
situated at awkward angles and sight lines. Attention to a better flow of traffic in this area
would be beneficial to future plans for bike lanes and make it a safer intersection for the
surrounding businesses and people that use it. This is the intersection that connects the
high school to the main football field.
• Promoting Wellness in Schools – This event could open many opportunities for the three
schools locate on/near the proposed route. The Healthy Eating Action Group is focused
on increasing healthy school meals. This event could be a launching pad for
administration, student and parent awareness for better nutrition, along with increased
physical activity.
• Partnerships with affiliated nonprofit organizations, businesses, and community groups –
The event could serve as a platform for greater visibility and public awareness of
affiliated groups and businesses. Similar events in other communities in the Twin Cities
metro have attracted partners such as Nice Ride, Metro Transit, local hospitals, bicycle
and pedestrian advocacy groups, Eureka Recycling, bicycle manufacturers, healthy eating
groups, fitness equipment and apparel retailers, and other nonprofit organizations. Space
on Lake Street adjacent to the football stadium could be rented to for-profit businesses as
booth space, with proceeds going to nonprofit HIP partners. In addition, residents could
be encouraged to participate in many informal ways such as having a yard sale, music
performances, or exhibiting a special talent.
Study Session Meeting of June 23, 2014 (Item No. 2) Page 5
Title: Pop-Up Event/ Health in the Park
Threats
• Weather – This event, being a primarily outdoor event in early autumn, would be
susceptible to adverse weather.
• Conflict with Schools – The schools own a large portion of the green space and paved
parking lots within the potential route. The timing of the event could be within six to
seven weeks of the commencement of the fall school semester, which could conflict with
school athletic events and programs.
• Buy in from Neighborhoods – The event would span approximately nine city blocks and
will be in the Bronx Park, Lenox, and Sorenson neighborhoods. Obtaining approval from
the majority of the people may be a challenge.
Study Session Meeting of June 23, 2014 (Item No. 2) Page 6
Title: Pop-Up Event/ Health in the Park
Pop Up Event- Potential Route Map
Potential Route Potential Terminus
Southern
Terminus
Northern
Terminus
Minnetonka Blvd.
Dakota Avenue S
Study Session Meeting of June 23, 2014 (Item No. 2) Page 7
Title: Pop-Up Event/ Health in the Park
Study Session Meeting of June 23, 2014 (Item No. 2) Page 8
Title: Pop-Up Event/ Health in the Park
Study Session Meeting of June 23, 2014 (Item No. 2) Page 9
Title: Pop-Up Event/ Health in the Park
Door Hanger (Draft)
Dear Neighbor,
Starting this fall, St. Louis Park pedestrians,
bicyclists, skaters, and wheelchair users will
have the opportunity to explore and enjoy
their neighborhood streets without the
presence of
motorized traffic.
A Pop Up Event will bring together families
and neighbors to mingle, recreate, and shop
in their communities in a safe, car-free
environment.
Some people may be aware that Pop-Up
events that have taken place in other
communities in the Twin Cities. This is St.
Louis Park’s version of an Open Streets event.
OK. Tell me more!
Pop Up Events take place on Sunday,
typically from 10am - 4pm.
Pop Up Events are not races. Participants
can begin/stop/restart/change direction at any
time.
Pop Up Events are free!
In addition to biking, walking and skating,
there are programmed recreational
activities along the streets including yoga,
dance lessons, aerobics, and games. There
are also musical performances and classes
on bike safety and repair. There will also be
food and places to enjoy entertainment.
Pop Up Events promote:
• Sustainable transportation choices,
including walking, bicycling and transit.
• Public health, bringing healthy physical
activity to communities in need.
• Local business, drawing foot traffic past
the front doors. Merchants along an Pop
Up Events routes report a significant
increase in business, from 25% to 300%
from usual Sunday business revenues.
• Public space, helping residents see our
streets as places where we can all come
together and take pride in our city.
Study Session Meeting of June 23, 2014 (Item No. 2) Page 10
Title: Pop-Up Event/ Health in the Park
Dakota Avenue
Event Information:
Proposed location:
Dakota Avenue South
between 26th Street at
Peter Hobart
Elementary School and
Lake Street by the
Senior High School
football field.
Proposed date:
Sunday, Fall 2014
Proposed event
timeline:
10:00am - 4:00pm
Maximum road closure
timeline: 8:00am - 5:00pm
Each end of the event route will be
closed to motorized traffic.
Motorized traffic will be allowed to
cross the route at signalized
intersections as facilitated by police or
security personnel. Intersections with
stop signs will be barricaded.
Contact and more information:
www.facebook.com/healthinthepark
(952) 928-2858
Volunteers from the Health in the Park
team will be stopping by your
residence or business on Saturday,
June 28th (9am-12pm) and/or
Wednesday, July 2nd (6pm-9pm) to
document your support of this event!
We look forward to meeting you!
Study Session Meeting of June 23, 2014 (Item No. 2) Page 11
Title: Pop-Up Event/ Health in the Park
ST. LOUIS PARK POP UP/ OPEN STREETS TALKING POINTS
• St. Louis Park Pop-Up (often called Open Streets by other cities) is a one day free event
designed to allow families and neighbors to come together to mingle, have fun and shop
in a safe, car-free environment.
• It was created to give bicyclists, pedestrians, skaters and wheelchair users the opportunity
to enjoy their neighborhood street without the presence of motorized traffic.
• St. Louis Park Pop-Up event will take place on a Sunday in the Fall of 2014 from 10:00
A.M. to 4:00 P.M. on Dakota Avenue S. between Peter Hobart Primary School and Lake
Street W. and on Lake Street W. from the Dakota Ave S/ Wooddale intersection to
Library Lane.
• In addition to biking, walking and skating, there will be programmed recreational
activities along the street. Activities may include dance lessons, aerobics, yoga and
games. There will also be musical performances and classes on bike safety and repair.
There will also be food and tables/chairs to sit on.
• St. Louis Park Pop Up/Open Streets is designed to help promote environmentally friendly
transportation choices, such as walking, bicycling and mass transit. It was also created to
promote good public health by encouraging active, healthy lifestyles.
• Pop Up/ Open Street events are good for businesses. During Open Streets events
elsewhere, merchants reported significant increases from their typical Sunday business
due to increased foot and bicycle traffic.
• In addition to promoting environmentally friendly transportation choices that help to
improve health, Pop Up/ Open Streets events are about helping residents see their streets
as places where they can join together and take pride in their community. This is a
wonderful opportunity to showcase St. Louis Park and all the community has to offer.
Meeting: Study Session
Meeting Date: June 23, 2014
Discussion Item: 3
EXECUTIVE SUMMARY
TITLE: Southwest LRT Preliminary Design Plans - Continued Discussion, Draft Resolution &
Memorandum of Understanding
RECOMMENDED ACTION: No formal action at this time. This is a continuation of the
discussion of the SWLRT Preliminary Design Plans and City Council action on Municipal
Consent. Staff and the City Attorney request feedback from the Council on a draft resolution of
approval of Municipal Consent and a draft of a Memorandum of Understanding between the City
and the Met Council.
POLICY CONSIDERATION: Is the language in the draft resolution and draft Memorandum
of Understanding in keeping with the Councils expectations, or are amendments necessary?
SUMMARY: During a number of recent meetings the Council has reviewed and discussed the
specifics of the SWLRT Preliminary Design Plans and discussed potential changes to the plans.
Discussion has surrounded several issues and items including the development of a
“Memorandum of Understanding” between the City and the Metropolitan Council, in addition to
an approving resolution, to outline outstanding issues and agreement to move forward to resolve
the issues. A draft resolution and draft Memorandum of Understanding are attached. The intent
is to place consideration of these items on the regular Council agenda on July 7th, 2014 for
separate approval actions.
At Monday night’s meeting the focus of discussion is proposed to be on the following areas:
• Discuss the draft Municipal Consent Resolution.
• Discuss the draft Memorandum of Understanding.
The Preliminary Design Plans can be found at www.stlouispark.org/webfiles/file/community-
dev/swlrt_plans.pdf.
VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged
community.
SUPPORTING DOCUMENTS: Draft Resolution Approving SWLRT Municipal Consent Plans
Draft Memorandum of Understanding (MOU) Relating to
SWLRT Municipal Consent Plans
Municipal Consent E-mail Comments
Prepared by: Meg J. McMonigal, Planning and Zoning Supervisor
Reviewed by: Kevin Locke, Community Development Director
Approved by: Tom Harmening, City Manager
RESOLUTION NO. 14-___
RESOLUTION APPROVING THE PHYSICAL DESIGN COMPONENT OF THE
PRELIMINARY DESIGN PLANS FOR THE SOUTHWEST LIGHT RAIL PROJECT
WITHIN THE CITY OF ST. LOUIS PARK, MINNESOTA.
WHEREAS, a Strategic Priority for the City of St. Louis Park is “to be a connected and
engaged community;” and
WHEREAS, St. Louis Park is committed to enhancing the regional transit system and
recognizes the value SW LRT will bring in serving St. Louis Park citizens, businesses,
employers and employees; and
WHEREAS, the City of St. Louis Park has been an ardent supporter and active partner
of the SW LRT project since its inception, participating in numerous processes for the SW
LRT line including the Corridor Management Committee (CMC), Community Works
Steering Committee, Business Advisory Committee (BAC), Community Advisory
Committee (CAC), Technical Project Advisory Committee (TPAC), Technical
Implementation Committee (TIC), several city advisory groups, and many community
processes and education forums through Corridors of Opportunity, LISC, ULI Metropolitan
Council, Hennepin County and others; and;
WHEREAS, the City of St. Louis Park is committed to protecting and enhancing
the quality of its neighborhoods; and,
WHEREAS, St. Louis Park and its citizens have dedicated enormous effort, time and
resources into visioning the SW LRT line and the city’s station areas, including planning,
engineering, analyzing, discussing, and gaining community input in anticipation of the line,
and,
WHEREAS, the Governor designated the Metropolitan Council (“Council”) as the responsible
authority for the Southwest Light Rail Transit Project (“Project”), which makes it responsible for
planning, designing, acquiring, constructing and equipping the Project; and
WHEREAS, the Project is now in the preliminary design phase; and
WHEREAS, the design at this phase is approximately 15 percent complete; and
WHEREAS, Minnesota Statutes section 473.3994 allows cities and counties along a
proposed light rail route to provide input to the Council on the physical design component of the
preliminary design plans; and
WHEREAS, on April 22, 2014, the Council submitted the physical design component of the
preliminary design plans (“Plans”) to the governing body of each statutory and home rule charter
city, county, and town in which the route is proposed to be located; and
Study Session Meeting of June 23, 2014 (Item No. 3)
Title: SWLRT Preliminary Design Plans - Continued Discussion, Resolution & Memo of Understanding Page 2
WHEREAS, a public hearing on the Municipal Consent plans was held by the City of St.
Louis Park on May 19, 2014; and
WHEREAS, within 45 days of a joint hearing held by the Council and the Hennepin County
Regional Rail Authority (“HCRRA”), which was held on May 29, 2014, the City of St. Louis
Park must review and approve or disapprove the Plans for the route to be located in the City of
St. Louis Park; and
WHEREAS, Minnesota Statutes section 473.3994 provides that “a local unit of government
that disapproves the plans shall describe specific amendments to the plans that, if adopted, would
cause the local unit to withdraw its disapproval”; and
WHEREAS, approval or disapproval by the City of St. Louis Park is part of the statutory
preliminary design process; and
WHEREAS, City of St. Louis Park staff has reviewed the Plans and developed a report
pertaining to these Plans and has made its recommendations; and
WHEREAS, the Plans include continuing the routing of freight rail trains along the Bass
Lake Spur into Minneapolis, and not rerouting them to the MNS line in St. Louis Park, which is
consistent with the City of St. Louis Park’s long-standing formal position on this matter; and
WHEREAS, the City of St. Louis Park supports the implementation of the Project and is
doing everything possible to support its successful implementation by 2019; and
WHEREAS, the City of St. Louis Park is committed to work with the Metropolitan Council
throughout the design and construction process; and
WHEREAS, the City of St. Louis Park identifies the following list of issues as
outstanding, some of which may become Locally Requested Capital Investments (“LRCIs”)
requiring the identification of funding during the advanced design of the Project:
1. Cedar Lake Regional Trail grade separations at Wooddale Avenue and Beltline
Boulevard;
2. A roadway underpass of Beltline Boulevard at rail and trail crossings;
3. Circulation and access improvements at Beltline Station including implementing the
extension of Lynn Avenue and a new road along the north side of the rail corridor;
4. A commitment to structured parking at the Beltline Park & Ride; and to continue to
work towards a Joint Development project;
5. A new roadway underpass near the Wooddale Station connecting Xenwood Avenue
to the north to meet the Highway 7 frontage road;
6. Pedestrian/bike connection to Methodist Hospital from the Louisiana Avenue station;
7. Streetscape and engineering plans that accommodate development and redevelopment
of the LRT station areas in accordance with City and the Community Works
Study Session Meeting of June 23, 2014 (Item No. 3)
Title: SWLRT Preliminary Design Plans - Continued Discussion, Resolution & Memo of Understanding Page 3
Southwest Corridor Investment Framework and Transitional Station Area Action Plan
(TSAAP) elements; and
WHEREAS, the City of St. Louis Park desires that the Metropolitan Council and its staff
continue to work with City of St. Louis Park staff to evaluate and resolve the above list of
design issues; and,
WHEREAS, the City of St. Louis Park desires that the Metropolitan Council and its staff
continue to address and work with the city on SW LRT line and station area design revisions
that were identified in comments sent to the Southwest Project Office on May 2, 2014
(RCSC Form).
WHEREAS, the City of St. Louis Park’s understanding is that the Metropolitan Council
and its staff are committed to working cooperatively with the City of St. Louis Park to
evaluate and resolve the above list of design issues, the referenced May 2, 2014 comments as
well as any additional issues that arise during the course of the SWLRT Advanced Design,
Final Design, bidding, contracting, construction, mitigation of environmental impacts and all
aspects of the design and implementation of the SWLRT Project.
NOW THEREFORE BE IT RESOLVED THAT:
1. The City of St. Louis Park provides its municipal approval of the Plans pursuant to
Minnesota Statutes Section 473.3994 consistent with the above.
2. The City of St. Louis Park staff are directed to submit to the City’s approval to the
Metropolitan Council.
BE IT FURTHER RESOLVED THAT:
The City of St. Louis Park intends to enter into a Memorandum of Understanding (MOU)
between the Metropolitan Council and the City of St. Louis Park outlining the outstanding
design issues noted in the RCSC form, and confirming both St. Louis Park’s and the
Metropolitan Council intent to work cooperatively toward mutually acceptable solutions.
Reviewed for Administration: Adopted by the City Council July 7, 2014
City Manager Mayor
Attest:
City Clerk
Study Session Meeting of June 23, 2014 (Item No. 3)
Title: SWLRT Preliminary Design Plans - Continued Discussion, Resolution & Memo of Understanding Page 4
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding is made and entered into this _____ day of
___________________, 2014, by the CITY OF ST. LOUIS PARK, a Minnesota municipal
corporation (“City”) and the METROPOLITAN COUNCIL, a public body corporate and politic
under the laws of the State of Minnesota (“Council”).
RECITALS
A. On or about April 22, 2014, the Council submitted the physical design component
of the preliminary design plans (“Plans”) for the Southwest Light Rail Transit Project (“SW LRT
Project”) to the City, Hennepin County and the other cities in which the route is proposed to be
located.
B. On July 7, 2014, the St. Louis Park City Council adopted Resolution No.
_________ providing its municipal approval pursuant to Minn. Stat. § 473.3994 to the Plans for
the SW LRT Project.
C. After the Plans were distributed by the Council, City staff and Council staff have
discussed various modifications and refinements to the Plans, some of which have been
conceptually agreed to by Council staff and others which required further study.
D. The City has also presented to Council staff a list of SW LRT Project High Priority
Elements listed herein which the City believes are necessary components of the SW LRT Project.
NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:
1. Council and its staff will continue to work with the City to evaluate the following
potential additional components to the Project, some of which may become Locally Requested
Capital Investments (“LRCIs”) requiring the identification of funding during the advanced design
of the SW LRT Project:
1. Cedar Lake Regional Trail grade separations at Wooddale Avenue and Beltline Boulevard;
2. A roadway underpass of Beltline Boulevard at rail and trail crossings;
3. Circulation and access improvements at Beltline Station including implementing the
extension of Lynn Avenue and a new road along the north side of the rail corridor;
4. A commitment to structured parking at the Beltline Park & Ride; and to continue to work
towards a Joint Development project;
5. A new roadway underpass near the Wooddale Station connecting Xenwood Avenue to the
north to meet the Highway 7 frontage road;
6. Pedestrian/bike connection to Methodist Hospital from the Louisiana Avenue station; and
7. Streetscape and engineering plans that accommodate development and redevelopment of
the LRT station areas in accordance with City and the Community Works Southwest
Corridor Investment Framework and Transitional Station Area Action Plan (TSAAP)
elements.
Study Session Meeting of June 23, 2014 (Item No. 3)
Title: SWLRT Preliminary Design Plans - Continued Discussion, Resolution & Memo of Understanding Page 5
2. Council and its staff will continue to address and work with the City on the SW
LRT Project line and station area design revisions that were identified in comments sent to the
Southwest Project Office on May 2, 2014 (RCSC Form).
3. Council and its staff are committed to working cooperatively with the City of St.
Louis Park to evaluate and resolve the above list of design issues, the referenced May 2, 2014
comments as well as any additional issues that arise during the course of the SW LRT Project
Advanced Design, Final Design, bidding, contracting, construction, mitigation of environmental
impacts and all aspects of the design and implementation of the SW LRT Project.
IN WITNESS WHEREOF, the parties hereto have executed this document effective the
date first set forth above.
CITY OF ST. LOUIS PARK
By:_________________________________
Jeffrey W. Jacobs, Mayor
Dated: ______________, 2014. By:_________________________________
Thomas K. Harmening, City Manager
METROPOLITAN COUNCIL
Dated: ______________, 2014. By:
Its:
Study Session Meeting of June 23, 2014 (Item No. 3)
Title: SWLRT Preliminary Design Plans - Continued Discussion, Resolution & Memo of Understanding Page 6
Study Session Meeting of June 23, 2014 (Item No. 3) Title: SWLRT Preliminary Design Plans - Continued Discussion, Resolution & Memo of Understanding Page 7
Study Session Meeting of June 23, 2014 (Item No. 3) Title: SWLRT Preliminary Design Plans - Continued Discussion, Resolution & Memo of Understanding Page 8
Study Session Meeting of June 23, 2014 (Item No. 3) Title: SWLRT Preliminary Design Plans - Continued Discussion, Resolution & Memo of Understanding Page 9
Study Session Meeting of June 23, 2014 (Item No. 3) Title: SWLRT Preliminary Design Plans - Continued Discussion, Resolution & Memo of Understanding Page 10
Study Session Meeting of June 23, 2014 (Item No. 3) Title: SWLRT Preliminary Design Plans - Continued Discussion, Resolution & Memo of Understanding Page 11
Study Session Meeting of June 23, 2014 (Item No. 3) Title: SWLRT Preliminary Design Plans - Continued Discussion, Resolution & Memo of Understanding Page 12
Study Session Meeting of June 23, 2014 (Item No. 3) Title: SWLRT Preliminary Design Plans - Continued Discussion, Resolution & Memo of Understanding Page 13
Study Session Meeting of June 23, 2014 (Item No. 3) Title: SWLRT Preliminary Design Plans - Continued Discussion, Resolution & Memo of Understanding Page 14
Study Session Meeting of June 23, 2014 (Item No. 3) Title: SWLRT Preliminary Design Plans - Continued Discussion, Resolution & Memo of Understanding Page 15
Study Session Meeting of June 23, 2014 (Item No. 3) Title: SWLRT Preliminary Design Plans - Continued Discussion, Resolution & Memo of Understanding Page 16
Study Session Meeting of June 23, 2014 (Item No. 3) Title: SWLRT Preliminary Design Plans - Continued Discussion, Resolution & Memo of Understanding Page 17
Study Session Meeting of June 23, 2014 (Item No. 3) Title: SWLRT Preliminary Design Plans - Continued Discussion, Resolution & Memo of Understanding Page 18
Study Session Meeting of June 23, 2014 (Item No. 3) Title: SWLRT Preliminary Design Plans - Continued Discussion, Resolution & Memo of Understanding Page 19
Study Session Meeting of June 23, 2014 (Item No. 3) Title: SWLRT Preliminary Design Plans - Continued Discussion, Resolution & Memo of Understanding Page 20
Study Session Meeting of June 23, 2014 (Item No. 3) Title: SWLRT Preliminary Design Plans - Continued Discussion, Resolution & Memo of Understanding Page 21
Study Session Meeting of June 23, 2014 (Item No. 3) Title: SWLRT Preliminary Design Plans - Continued Discussion, Resolution & Memo of Understanding Page 22
Study Session Meeting of June 23, 2014 (Item No. 3) Title: SWLRT Preliminary Design Plans - Continued Discussion, Resolution & Memo of Understanding Page 23
Study Session Meeting of June 23, 2014 (Item No. 3) Title: SWLRT Preliminary Design Plans - Continued Discussion, Resolution & Memo of Understanding Page 24
Study Session Meeting of June 23, 2014 (Item No. 3) Title: SWLRT Preliminary Design Plans - Continued Discussion, Resolution & Memo of Understanding Page 25
Study Session Meeting of June 23, 2014 (Item No. 3) Title: SWLRT Preliminary Design Plans - Continued Discussion, Resolution & Memo of Understanding Page 26
Study Session Meeting of June 23, 2014 (Item No. 3) Title: SWLRT Preliminary Design Plans - Continued Discussion, Resolution & Memo of Understanding Page 27
Study Session Meeting of June 23, 2014 (Item No. 3) Title: SWLRT Preliminary Design Plans - Continued Discussion, Resolution & Memo of Understanding Page 28
Study Session Meeting of June 23, 2014 (Item No. 3) Title: SWLRT Preliminary Design Plans - Continued Discussion, Resolution & Memo of Understanding Page 29
Study Session Meeting of June 23, 2014 (Item No. 3) Title: SWLRT Preliminary Design Plans - Continued Discussion, Resolution & Memo of Understanding Page 30
Study Session Meeting of June 23, 2014 (Item No. 3) Title: SWLRT Preliminary Design Plans - Continued Discussion, Resolution & Memo of Understanding Page 31
Study Session Meeting of June 23, 2014 (Item No. 3) Title: SWLRT Preliminary Design Plans - Continued Discussion, Resolution & Memo of Understanding Page 32
Study Session Meeting of June 23, 2014 (Item No. 3) Title: SWLRT Preliminary Design Plans - Continued Discussion, Resolution & Memo of Understanding Page 33
Study Session Meeting of June 23, 2014 (Item No. 3) Title: SWLRT Preliminary Design Plans - Continued Discussion, Resolution & Memo of Understanding Page 34
Study Session Meeting of June 23, 2014 (Item No. 3) Title: SWLRT Preliminary Design Plans - Continued Discussion, Resolution & Memo of Understanding Page 35
Study Session Meeting of June 23, 2014 (Item No. 3) Title: SWLRT Preliminary Design Plans - Continued Discussion, Resolution & Memo of Understanding Page 36
Meeting: Study Session
Meeting Date: June 23, 2014
Discussion Item: 4
EXECUTIVE SUMMARY
TITLE: 2015 Budget Discussion
RECOMMENDED ACTION: No formal action required. This report is to assist with the
Study Session discussion to share information and gain understanding regarding the preparation
of the 2015 budget and planning the upcoming discussions.
POLICY CONSIDERATION:
• Does the 2015 budget process and timeline meet Council expectations?
• Is the general direction outlined for 2015 budget recommendations in line with Council
expectations?
• Does Council have any changes on the proposed guiding principles?
• Is there other information that Council would like to review in more detail in the
upcoming process?
• Are there any other service delivery changes Council would like to have considered?
• Are there other discussion areas Council would like to add or change?
• What is the Council’s reaction to consider setting a Preliminary Property Tax Levy over
the 10 year average of 4.61%
SUMMARY: Staff is working on preparing budget recommendations for 2015. During the
Study Session, staff wants to make sure Council is comfortable with the attached budget
guidelines. As listed above, staff also would like direction on any major changes, programs, or
policy considerations that should be deliberated as part of preparing the 2015 budget. As in the
past, the guidelines will be used to give direction to staff when preparing the 2015
recommendations.
FINANCIAL OR BUDGET CONSIDERATION: Details regarding financials are provided in
this report.
VISION CONSIDERATION: All vision areas are taken into consideration and are an
important part of our budgeting process. St. Louis Park is committed to being a connected and
engaged community.
SUPPORTING DOCUMENTS: Discussion
2015 Budget Production Guidelines
2015 Preliminary Budget Calendar
Description of City Departments by Services or Function
CIP Report – Funding Source Summary
CIP Report – Projects and Funding Sources by Department
Prepared by: Brian A. Swanson, Controller
Nancy Deno, Deputy City Manager/HR Director
Cory Bultema, City Assessor
Reviewed by: Nancy Deno, Deputy City Manager/HR Director
Approved by: Tom Harmening, City Manager
Study Session Meeting of June 23, 2014 (Item No. 4) Page 2
Title: 2015 Budget Discussion
DISCUSSION
BACKGROUND: The purpose of the discussion is to make sure staff is in line with Council
expectations in preparing 2015 Budget recommendations. Staff is planning to continue to use
budget guiding principles as well as Vision and our Mission. This Study Session discussion is
intended to be at the higher level and, based on the direction provided, will allow staff to then
prepare more detailed budgetary information for Council to consider as a part of setting property
tax levies, fees and utility rates for 2015.
2015 Budget Preparation: In upcoming sessions, the City Council will be provided with more
detail on budget recommendations, with time allowed for review of materials and questions.
Directors or their designees will also be present for questions or sharing information as needed or
requested. All budgets, Capital Improvement Plan (CIP), Long Range Financial Management Plan
(LRFMP), fee schedules, utility rates and relevant information will be included in future materials.
Legislative directives:
• There are no levy limits in place for 2015.
• Local Government Aid has been approved to be issued in accordance with a formula set
by the state. Currently the City is scheduled to receive $512,466 in 2015. These dollars
go into the Capital Replacement Fund.
Staffing Costs/Wages: Funds for staffing are the largest expenditure of the City’s operating
budget. In building the 2015 budget recommendations, a wage adjustment of 2.5% is being used
as an assumption. As a reminder, all 5 union contracts are closed and set at this level for 2015.
PERA Coordinated Plan: Changes will be incorporated into the 2015 budget: Employee
current contribution of 6.25% of salary will increase to 6.5% in 2015. Employer current
contribution of 7.25% of salary will increase to 7.5% in 2015.
PERA Police and Fire: There are changes to police and fire PERA contributions to help bring
more stability to those funds. Changes will be incorporated into the 2015 budget:
Employee current contribution of 10.2% will increase to 10.8% in 2015. Employer current
contribution of 15.3% will increase to 16.2% in 2015.
Benefits: For 2015 the City has a second year rate with HealthPartners not to exceed
12.5%. This will be set by them later in 2014 after review of claims experience. Staff continues
to work with the City’s benefits consultant and internal benefits committee on cost containment
on claims. We also reached out to employees this year to obtain information from them about
planning for the future to help us understand what plan design(s) are important to our
employees. This study group consisted of employees from all departments and all unions and it
mirrored our health enrollment so we could get a feel from everyone from all plan selection
population groups (single, family, employee plus spouse and employee plus
children). Information will be used to help make recommendations on future plan designs and
recommendations on the employer contribution. The wellness benefit for 2014 was set at $40
per employee per month. We are in the process of reviewing the wellness program and
incentive and at this point anticipate keeping the wellness program incentive at $40 per
participant in 2015. A general employer benefit contribution increase will be determined and
included as a recommendation to Council and in the budgets for 2015 later this summer.
Study Session Meeting of June 23, 2014 (Item No. 4) Page 3
Title: 2015 Budget Discussion
Operational Costs: Staff is being asked to look at how operational costs have been changing
with the ever changing market conditions, as well as planning ahead for operational needs with
focus areas relating to the environment, trails and sidewalks, transportation, ongoing
development, continued strength in public safety, neighborhoods and housing. Energy costs will
continue to be monitored closely as they relate to the more recent construction or new
construction at the Fire Stations, MSC and City Hall.
Program Support:
• SWLRT: Staff resources have been reallocated to meet the demand for increased
devotion to this plan. This reallocation does not have a direct dollar impact to the City as
the staffing levels have not increased and were already budgeted accordingly. Increases
in consultant costs can be paid from Development Fund resources as determined by staff.
• Current Transportation Projects: The work on Highway 7 and Louisiana and
Highway 100 requires significant staff time. Staffing levels are being examined in
Engineering based on need and, as such, recommendations to the City Manager and City
Council may be brought forward if staffing levels or consultant levels need to be
adjusted. Funding for these adjustments will be partially from projects and also from the
General Fund.
• Maintenance and Service Delivery: With the continued redevelopment, service and
maintenance needs in the city, staff will continue to look at appropriate staffing levels
and if necessary, make any recommendations to the City Council and City Manager.
• Environmental & Water Management Programs: With the interest Council and
community has in the environment, sustainability, and surface water, staff will continue
to develop, modify, connect and communicate programs to both the City Council and the
community.
• Community Survey: A community survey is being planned for late 2015 and into 2016
which also will include a Vision component. As in the past, it is helpful to formally
check in with the community to gauge what is important, which the survey allows the
City to do, while also comparing itself to other cities. Resources will be set aside in 2015
for the community survey. The City spent $21,000 on a community survey in 2011,
which was paid by the Development Fund. For the 2015 survey, staff would expect an
increase in cost based on inflation and the Vision component, with the funding source to
again be the Development Fund.
Utility Funds: All utility funds will be presented during the budget process as in previous years
with a review of rates in accordance with the City’s Long Range Financial Management Plan
(LRFMP). As in previous years, all utility rates are analyzed and adjusted as needed to meet
operational and capital needs, while working to meet appropriate cash position guidelines.
• Water: For 2015, the City will be in the fifth year of the ten year plan for increasing the
fixed rate charges to reduce volatility in the fund due to seasonality usage fluctuations.
Usage rates will also be increased to meet more aggressive demands for infrastructure
replacement within the City’s aging system. Significant expenses for this fund are
capital, staffing, the Reilly Superfund and debt service.
• Sewer: Rates are also expected to increase due to the City’s more aggressive
infrastructure replacement plan. Sewer costs are mainly to support the Metropolitan
Council of Environmental Services charge (MCES), staffing and capital costs.
Study Session Meeting of June 23, 2014 (Item No. 4) Page 4
Title: 2015 Budget Discussion
• Solid Waste: Rates for this fund are expected to increase slightly as planned in several
previous versions of the LRFMP, which will keep the fund in a sustainable healthy cash
position. The major expenses for this fund are the contract charges and staffing
• Storm Water: Based on Council direction to place more emphasis on storm water
management, along with increasing regulations, rates will need to continue to increase
significantly over the next four to five years. These increases will help meet the
increased capital needs and debt service obligations when debt is issued in late 2014 or
early 2015. Significant expenses for this fund currently are capital and staffing.
What do the possible proposed utility rate increases mean to a typical homeowner?
Based on operational and capital needs being anticipated in the utility funds, the increase will be
$35 - $55 per year for a typical homeowner. A typical homeowner in this scenario is a family of
four who uses 30 units of water per quarter, and has 60 gallon service, which is consistent with
prior year scenarios.
Franchise Fees: In the past, Council has directed staff to consider franchise fee adjustments
every other year and based on the City’s schedule, those occur in odd numbered years.
Therefore, in 2015, based on analysis within the Pavement Management Fund, it is
recommended the Council consider a franchise fee increase for customers of CenterPoint Energy
and Xcel Energy. For a residential customer, staff is recommending an increase of $1 per utility,
or $24 per year. This would result in a fee for a residential customer of $3.50 per utility per
month. Based on this increase, and increases in other customer classes, revenues would increase
by approximately $500,000 within the Pavement Management Fund.
Fees, Charges and Other Revenues: Staff will continue to review current fee data based on
cost analyses and other communities before making recommendations for the 2015 Fee
Schedules for the Council to consider later this year.
LRFMP (Long Range Financial management plan): This document will be presented at
future meetings with Council to assist in setting property tax levies, fees, utility rates and
budgets.
Cable TV Transfers: Staff recommends continuing with the plan to reduce the transfer from
the Cable TV Fund to the General Fund by $25,000 per year. Reducing the annual transfer by
$25,000 each year through 2019 and by $34,506 in 2020 will improve sustainability in the fund
until the franchise fee agreement is scheduled to expire in 2021. At that point, if no new
agreement is available, the fund could operate through 2022 and into early 2023 before running
out of resources as currently budgeted.
CIP (Capital Improvement Plan): Staff has completed the first round work on the CIP and
reports are attached. This information has been programmed into the LRFMP and Accounting is
analyzing the results in an effort to create long-term sustainability in funds and also looking at
where changes in funding or expenditures/expenses need to occur for the City Council and City
Manager to consider. Note: there are no funds in the CIP for a community center or light rail
projects at this time.
Trends in Valuations and Possible Property Tax Implications:
For the 2014 assessment, St. Louis Park’s market value increased by 6.2% with all of the
dominant property types increasing in value. Composition of the change is summarized as
+5.6% for single-family homes, +7.5% for condos and townhomes, +20.2% for apartments
(significant new construction coming on line) and a stable commercial-industrial sector at
Study Session Meeting of June 23, 2014 (Item No. 4) Page 5
Title: 2015 Budget Discussion
+0.4%. As can be surmised by the above figures, there will be a shift of the property tax burden
to the residential owners for the pay 2015 tax period. This shift will be mitigated to a significant
extent when considering all taxing jurisdictions that make up the typical property tax bill.
City Property Tax Levy: As the year progresses and more firm information becomes available,
staff will bring property tax levy recommendations and the potential impact on property owners
for Council to consider. Before this occurs though, and in preparation to bring property tax levy
recommendations to the Council, staff would like to have Council consider the following three
questions:
1) What is the Council’s propensity to possibly exceed the 10 year average property tax
levy increase of 4.61%?
2) If not, what is the maximum levy number Council would be willing to consider up to
4.61%
3) If Council is willing to exceed 4.61%, what is the ceiling that they want the cap to be?
HRA Property Tax Levy: Based on current and future infrastructure needs, the HRA Levy is
recommended to be set at the maximum allowed of 0.0185% of estimated market value, which is
consistent with previous years. This levy is committed to pay back a loan from the Development
Fund that helped cash flow the City’s obligation for Highway 7 and Louisiana and is expected to
be paid off in 2022.
City and HRA Tax Levies: The Council and EDA will meet to adopt preliminary 2015 levies
on September 15th for both the City and HRA levies. After adoption of the preliminary property
tax levies, the levies may be reduced, but not increased. The preliminary property tax levies that
are adopted will then be used to determine the preliminary property taxes on the statements that
Hennepin County mails out in November to all property owners.
NEXT STEPS: As the 2015 budget process continues, the following preliminary schedule
snapshot has been developed for Council:
August 25 High level 2015 Budget, CIP, fees, and utility rates discussion.
Department Directors, or their designees will also be in attendance. This
meeting will be more of a proposed preliminary levy discussion with
direction provided to staff to prepare information for the September 15th
meeting adopting preliminary levies and franchise fees.
September 15 Council and EDA establish 2015 preliminary property tax levies. City
Council also adopts a franchise fee increase.
(Levies can be reduced, but not increased for final property tax levies.)
October 13 Review and discussion of 2015 budget, CIP, utility rates and LRFMP.
Directors or their designees present as needed.
October 20 Adoption of 2015 Utility Rates
November 10 (If necessary) Final budget or CIP discussion prior to Truth in Taxation
Public Hearing and budget presentation.
December 1 Truth in Taxation Public Hearing and budget presentation
December 8 (If necessary) Continuation of Public Hearing and any budget discussion.
December 15 Council adopts 2014 Revised Budget, 2015 Budgets, final tax levies (City
and HRA), and 2015 - 2024 CIP.
2015 Budget Production Guidelines
For the 2015 Budget, please follow the assumptions or use the forms discussed below for this cycle:
1. Review Past Expenditures and Revenues: Historical information is available in Insight, the City’s
budgeting software, and for details you can double click in a cell. As in past years, staff are being asked
again to prepare budgets that are close to anticipated expenditures. Line items should not be over
budgeted to prepare for some excessive or unexpected emergency. Over budgeting for one time
emergency expenditure possibilities only ties up funds that are needed in other operational areas. This is
why the City maintains fund balance in many funds when possible. The same review should happen if
you find that you are continually under budgeting expenditures, please increase accordingly to cover
anticipated expenditures.
2. Fees: As in the past, you will receive information on current fees and charges for services. These
should be reviewed during the budget process and changes, such as additions, deletions, increases, etc.,
should be made to cover the City’s costs. Please use 3% minimum as a guide for 2015 fee increase
being aware of the City’s fees and charges for services when compared to neighboring communities.
Important note: What new services do you have that should have fees? Now is the time to make
changes and add or adjust fees for 2015. Fee information will be handled by the City Clerk during the
budget process as in past years.
3. Business as Usual: Continue with the City’s high standards of service delivery and responsiveness to
customers.
4. Changes in Staffing Requests Forms - Due July 21, 2014: Changes in staffing, including
recommendations to add, increase or decrease hours, shifts, etc., should be included in the budget
request and a detailed justification is required by July 21st. Staffing request forms should be used for
regular, seasonal, temporary, intern, volunteer and contract type positions. Please discuss estimates on
salary levels and benefits with the HR Coordinator. Incomplete forms will be sent back to departments
for completion. When making staffing requests, remember to include any costs for equipment, tools,
uniforms, etc., based on the type of work along with your statement of business need and anticipated
services delivery. These forms are due to Accounting by July 21, 2014.
5. Changes to Line Item Budget Form Exceeding $1,000 - Due July 21, 2014: Provide an explanation
for changes in business operations on the form when you are adding, deleting, modifying or updating
your business operation. This helps in understanding the requested change in the budget and in
recommending a preliminary property tax levy to the City Council. If you have a program change,
addition or deletion that increases or decreases a line item by $1,000 or more, this form must also be
submitted to Accounting by July 21, 2014.
6. Vision: As always, keep Vision in consideration during budget and long range planning.
7. Anticipate, Innovate, Adapt: The budgeting process is a great time to incorporate changes and it will
allows for continued conversation with the City Manager on service delivery. Please take the time to
think progressively while anticipating community needs on programs, processes, and customer service
to align budgets that will allow you to bring your ideas to life.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 6
City of St. Louis Park
2015 Preliminary Budget Calendar
Date Department(s) Description
April 2, 2014 All 2015–2024 Capital Improvement Plan (CIP) is available for update.
May 22, 2014 @ 4:30 pm All CIP access restricted by Accounting to Read-Only
June 23 CM/Admin/Acctg. Study Session with Council to discuss 2015 Budget and assumptions.
June 24 @ 11am-noon All
Meet with Departments to discuss any significant changes in business
or staffing after meeting with City Council.
July 1 @ 4:30 pm All
All 2015 Budget worksheets available in Insight to all departments.
All revenues and expenditures are to be budgeted including review of
fee schedule and Utility Rate Analyses.
July 14 – 25 @ 4:30pm All 1st Review/Edit of 2015 – 2024 CIP by Departments
July 21 @ 4:30pm All
Forms for changes in staffing requests and major changes in programs
due to Accounting.
July 21 @ 4:30 pm Inspections Building revenue projections due to Accounting
August 14 @ 4:30 pm All 2015 Proposed Budget worksheets and fees due. Access to Read-Only.
Aug. 21 – Sept. 5 Each Department Individual review of budgets – CM, Dep. CM, Director, and Acctg.
August 25
City Manager,
Dept. Directors and
Accounting
High level 2015 Budget, CIP, Utility Rates discussion by City
Council, with City Manager, Department Directors and Accounting in
attendance. More of a proposed levy discussion.
September 15 C.M./Accounting
Approval of Preliminary 2015 Budgets, Tax Levies and Franchise
Fees by Council and/or EDA.
Sept. 15 – 26 @4:30 pm All 2nd and Final Review/Edit of 2015 – 2024 CIP by Departments
By September 30 Accounting
Certification of 2015 Preliminary Property Tax Levy due to Hennepin
County and levy reports due to State of Minnesota
October 13
C.M., Directors and
Accounting
Review and discussion of 2015 Budget, CIP, Utility Rates and
LRFMP review and discussion by City Council.
October 13 – 30 All
Final review of all 2015 revenues and expenditures for all funds. In
addition, review of the CIP, Utility Rates and LRFMP.
October 20 Accounting Adoption of 2015 Utility Rates
October 30 @ 4:30 pm All Final changes submitted to City Manager/Deputy C.M and Controller
November 10 CM/Admin/Acctg. Final Budget or CIP Discussion with City Council prior to TNT.
December 1, 2014 Accounting Truth in Taxation Public Hearing and Budget Presentation
December 8 (if needed) C.M./Accounting Council discussion of any 2015 Budget related items (if necessary)
December 15, 2014 C.M./Accounting
2015 Budget, Final Property Tax Levies (City and HRA), and 2015 –
2024 CIP approved by Council.
By December 19, 2014 Accounting Certification of tax levy and other required forms – Due 12-30-14
By December 31, 2014 Accounting 2015 Budgets uploaded from Insight into JDE.
January 16, 2015 Admin Services Budget document completed, printed and on City website.
January, 2015 Accounting Summary Budget Report to OSA - due 1/31/2015.
Note: Items in blue are meetings with the City Council
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 7
________________________________________________________________________
Administrative Services Department
City Manager’s/City Clerk’s Office
Roles by Function/Service
Administrative Hearings
• Hearings as needed for alcohol and tobacco license holders who fail compliance checks. Also
hold hearings for people who wish to appeal to the City Manager administrative decisions by
different departments.
• Served: Tobacco and alcohol license holders and the public.
• Mandated: State law and City ordinance.
Council, EDA Meetings and Business
• Prepare Council and EDA agendas, meeting minutes, yearly meeting calendar, meeting
notices, ordinances, resolutions and proclamations. Publish public notices, receive bids,
finalize contracts, etc.
• Served: Citizens of St. Louis Park, staff, business community.
• Mandated: State law, charter and City ordinances.
Council Policies, Boards and Commissions, Practices and General Administration
• Schedule Mayor’s public calendar; research Council policies; provide administrative support
to Council; implement St. Louis Park Vision, coordinate Council retreat; handle citizen
inquiries/complaints, Council/Mayor invitations from the public, etc. Coordinate Boards and
Commissions activities; i.e., member recruitment, etc.
• Served: Council and the public.
• Mandated: City ordinance, where applicable.
• Discretionary/value added: Close communication links and connections allow for a more
responsive local government and helps to inform citizens.
Elections
• Conducted annual election for Federal, state and county offices in even years and local
elections (City Council) in odd years. Includes oversight and implementation of all aspects
including primary, general and special elections, referendums and ballot initiatives, voting
machines/maintenance, ballots, recruiting and training election judges, scheduling polling
places, implementing state/county election laws/rules, election recounts, etc.
• Served: School District (City manages school elections), candidates and the public.
• Mandated: Federal and state laws, City ordinance.
• Discretionary/value added: City Council has agreed to have the City administer elections for
SLP schools.
Gambling
• Administer lawful gambling within the City limits, including pull tabs, bingo, paddle- wheels,
tip boards, and raffles.
• Served: Organizations which allow for lawful gambling and the public.
• Mandated: State law and City ordinance.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 8
Legal Services
• City contracts for civil and criminal prosecution services, LMCIT point of contact for civil
lawsuits/claims.
• Served: Council, staff, public and public safety activities.
• Mandated: Federal, state law, county and City ordinances, where applicable.
Legislative Monitoring
• Monitor legislative activities at the state and federal level. Work with elected officials to
introduce new legislation and to secure funding for major transportation/infrastructure and
other projects that may impact or have benefit for the community.
• Served: Council, staff, citizens of St. Louis Park and public.
• Mandated: No.
• Discretionary/value added: Staying on top of legislation initiatives and securing funding
allows us to be proactive in meeting the needs of our community.
Liquor Licenses – Off Sale and On Sale
• Administer liquor license issuance, renewals, compliance and enforcement for 54
establishments.
• Served: Businesses which serve alcohol, patrons and the public.
• Mandated: State law and City ordinances.
Records Retention and Data Practices
• Responsible for educating staff about records retention procedures; assist staff with data
practices requests. City Clerk is designated as the responsible authority for our City.
• Served: Public and staff.
• Mandated: State law.
Special Projects
• Assist with special projects assistance on an as-needed basis. Examples include the residential
survey, freight rail public listening session design, vision follow-through, research
transportation research, etc.
• Served: City Manager, Council, staff, departments.
• Mandated: No.
• Discretionary/value added: Provides assistance in a variety of areas and for other departments
St. Louis Park Charter Commission
• Staff liaison and support for the St. Louis Park Charter Commission, including recruitment,
meetings, minutes and projects as needed.
• Served: Charter members and the public.
• Mandated: State law and City Charter.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 9
________________________________________________________________________
Administrative Services Department
Human Resources/Payroll Division/Organizational Development
Roles by Function/Service
Benefits
• Annual open enrollment, new hire enrollment, and mid-year changes for qualifying events.
Includes work with consultant on future benefits/bids/options, wellness, leadership of
employee Benefits Committee, reconciliation of monthly bills/paperwork with vendors,
COBRA administration and REBA/VEBA administration.
• Served: All employees and prospective employees.
• Mandated: Some mandated requirements by state (bidding every 5 years, etc), COBRA
requirements at state and federal levels, REBA/VEBA IRS regulated.
• Discretionary/value added: Provides assistance in bidding which helps with benefit costs,
allows for education to staff on benefit programs, and assists staff with some complexities in
benefit administration.
Compensation and Job Analysis
• Annual review of pay plans, specific positions (as needed), job descriptions. Analysis and
recommendations for employee compensation.
• Served: Current employees.
• Mandated: State and federal wage and hour mandates, pay equity requirements and Council
resolution on compensation and contracts.
Drug and Alcohol Testing
• Quarterly DOT random drug/alcohol testing for CDL holders (Local 49 employees) and
testing on a reasonable suspicion, if needed.
• Safety Committee and OSHA reporting requirements, or contract and personnel policy.
• Served: Current employees.
• Mandated: DOT regulates testing for our CDL holders with both federal and state regulations
to follow.
• Discretionary/value added: Reasonable suspicion testing is in place as needed for supervisors
who have to deal with drug or alcohol issues in the workplace. If used, this procedure is highly
regulated.
Employee Recognition
• Annual event for all employees, departing employee recognition, and years of service
recognition program for employees meeting 5, 10, 15, 20, etc., years of employment. Also
recognition from Council at various levels. Handle “Thumbs-Up” recognition program for all
staff to award peers and direct reports for great service.
• Served: Former, current, and future employees.
• Mandated: No.
• Discretionary/value added: Provides recognition to employees. Must follow budget and policy
guidelines and public purpose expenditure to administer programs.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 10
Employee Relations, Coaching, Staff Support and Supervisory Assistance
• Assist supervisors with performance evaluations, discipline, coaching, counseling, motivation,
promotion, transfer, demotion, terminations, etc. Manage employee complaint/grievance
process. Protect employee and City rights within legal framework.
• Produce of monthly employee newsletter.
• Provide intranet support.
• Provide support to various employee committees such as CITE (Committee to Inform and
Train Employees), Safety, Employee Recognition, Oxygen and Labor Management.
• Work one-on-one with staff and supervisors on issues related to employment and performance
issues.
• Provide support and guidance with staff on issues related to work, career or other areas.
• Served: Current employees.
• Mandated: Some state and federal mandates relating to employee rights.
• Discretionary/value added: Some of these functions are not required and add value by setting
and communicating clear performance expectations and providing assistance to staff.
Coaching is a training or value added program in the workplace to assist staff with their
growth and development, which helps with overall work performance.
Fire Civil Service
• Regulations governing some Fire employment activities, structure, discipline and recruitment.
• Served: Full time sworn Fire personnel.
• Mandated: St Louis Park Fire Civil Service regulations and Fire Civil Service state laws.
Labor Relations
• Negotiate employment contracts for five bargaining groups, including grievance and
arbitration process as needed. Hold Labor Management meetings with various groups.
• Served: Current and former employees in five labor groups, and some practices also need to be
in place for our non-union staff.
• Mandated: Many labor law mandates from state and federal mandates relating to organized
labor groups. Contracts must also be followed.
• Discretionary/value added: Labor Management meetings.
Leave Administration
• Track and administer employee leave programs such as FMLA, military, parenting, jury duty,
organ donation, short term disability, worker’s compensation, and other leaves of absence.
Communicate with employees, supervisors and payroll or insurer.
• Served: Current and former employees.
• Mandated: Numerous state and federal mandates. Also need to follow contract and policy
language.
• Discretionary/value added: Some programs are not mandated but are offered by the City, such
as short term disability and flex leave. Providing quality programs helps in recruitment and
retention of the workforce.
Meeting Facilitation
• Facilitate meetings, planning sessions, goal settings, workshops and public processes.
• Assist City Manager, Council, supervisors, staff and other agencies, boards and commissions
in meeting facilitation.
• Served: Council, staff, other agencies.
• Mandated: No.
• Discretionary/value added: Helps various groups with holding successful meetings and other
events. Provides City assistance when working with other agencies.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 11
Payroll
• Process bi-weekly regular, seasonal, and paid-on-call payrolls for 400+ employees, W-2
processing and quarterly tax reporting. Coordinate with PERA, FICA, unemployment,
deferred compensation programs, direct deposit vendors and United Way. Administer paid-on-
call firefighter programs.
• Served: All employees.
• Mandated: State and federal wage and hour laws.
• Discretionary/value added: Some services provide value to employees and the City and other
agencies such as direct deposit, deferred compensation and United Way, etc.
Recruitment
• Review job descriptions, analyze job value, post, process applications, interview, and pre-
employment conditions and extend offers.
• Served: Current and prospective employees.
• Mandated: Veterans preference regulations, Fire Civil Service, various employment and non-
discrimination laws and regulations. No mandates to recruit.
Training
• Manage training and organizational development programs for the City.
• Organize and conduct training for employees and provide assistance with other public
agencies in offering training. Work with staff on tuition reimbursement programs and other
learning opportunities.
• Served: All departments.
• Mandated: No.
• Discretionary/value added: Provides support to workforce, adds to succession planning, and
brings in revenue when offering this service to other agencies.
Volunteer Coordination
• Part time staff in HR work on coordinating volunteers.
• Served: City, residents, coordination and cooperation with other cities, agencies and the
public.
• Mandated: No.
• Discretionary/value added: Provides free and efficient ways to accomplish projects, provides
ways for residents and the public to be more connected and engaged with the City.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 12
________________________________________________________________________
Administrative Services Department
Accounting and Assessing Divisions
Roles by Function/Service
1099 Processing
• Obtain proper W-9 forms from each vendor.
• Sort vendors at year end in order to determine which vendors meet reporting requirements.
• Prepare and mail 1099 forms by January 31 annually.
• Served: IRS and vendors.
• Mandated: Federal law.
Accounts Payable
• Process requests for payment on a weekly basis at minimum.
• Annually prepare 7,500+ checks.
• Resolve discrepancies with vendor records.
• Prepare Council reports of expenditures by vendor and department.
• Served: City Council, City Manager, Department Directors and vendors.
• Mandated: State law and City Charter.
Accounts Receivable and Cashiering
• Process receipts from all City departments for deposit in bank account.
• Prepare invoices for all city services billed directly to residents except utility bills
• Receive and process electronic payments.
• Process petty cash requests.
• Maintain cash on-hand for various departmental needs.
• Served: Residents and City staff.
• Mandated: State law and City Charter.
Annual Audits
• Close each year for expenditures, revenues, and increase/decrease to fund balance.
• Prepare accrual and closing journal entries.
• Reconcile general ledger balances to external documents.
• Prepare a Comprehensive Annual Financial Report (CAFR) which meets GFOA standards for
the Excellence in Financial Reporting Award for external groups and web site. CAFR adds
value by providing comprehensive information on all City service costs and financial status
and to bond rating agencies, which lowers interest rates on new debt issues.
• Prepare and defend information for other audits as necessary (i.e., sales tax, IRS, fuel tax).
• Served: City Council, City Manager, Department Directors and residents.
• Mandated: State law and City Charter.
Annual Budget Preparation
• Prepare forecasts of expected service costs, revenues, and property tax levies for City Council
adoption.
- Includes preparing internal cost estimates of service for annual fee ordinance changes to
Appendix A.
- Includes rate and trend analysis of spending needs.
- Includes analysis of levy limits.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 13
Annual Budget Preparation – (continued)
• Prepare preliminary and final property tax levy reports for both the MN Dept of Revenue and
Hennepin County.
• Prepare estimates of tax impact on a variety of business and residential properties.
• Prepare, notice and present a Truth-in-Taxation hearing at a special Council meeting and
present the information to other interested community groups.
• Prepare comprehensive budget document for external groups and web site.
• Served: City Council, City Manager, Department Directors and residents.
• Mandated: State law and City Charter.
Annual Capital Improvement Plan
• Prepare ten year plan of major infrastructure and equipment purchases, replacements and
repairs.
• Prepare project tracking for all active projects, complete with reconciliations and close outs
until completion.
• Balance funding and expenditures on an annual basis.
• Identify funding gaps for particular projects.
• Served: City Council, City Manager, Department Directors and residents.
• Mandated: No, but is an industry best practice.
• Discretionary/added value: Assists in maintaining our bond rating.
Assessing: Annual Valuations and Classifications
• Review economic trends within real estate and business markets throughout the year.
• Review sales, leasing and construction activity for all property types. Specific uses
(commercial, industrial and apartments) require detailed verification processes.
• Maintain accurate records for the Property Data System (PDS) software. Coordinate updates
and system improvements in conjunction with LOGIS and other cities.
• Perform periodic inspections of all parcels in the community on a rotating five-year cycle or
more frequently as dictated by physical or marketability change.
• Calculate study and refine mass valuations for all property types to reflect current market
activity. Specific uses (commercial, industrial and apartments) are further broken down for
analysis across the traditional valuation approaches.
• Submit annual assessment records to the Hennepin County Assessor’s Office which in turn
submits the assessment to the Minnesota Department of Revenue.
• Coordinate mailing of “Notice of Valuation and Classification” for each parcel of record
within the community.
• Frequent public contact via phone, e-mail, and in-person and in the field.
• Served: City Council, City Manager, various taxing jurisdictions and general public.
• Mandated: State statute.
Assessing: Defense of Valuations and Classifications
• Respond to questions asked on an informal review basis.
• Annually prepare and lead Local Board of Appeal and Equalization meetings.
• Resolve formal tax court petitions in an adversarial environment by analysis, negotiation and,
if necessary, formal testimony.
• Served: City Council, City Manager, various taxing jurisdictions and general public.
• Mandated: Appeal process for the Minnesota system of property tax assessment is clearly
defined by common practice, court precedence and statute.
Assessing: Sub-Classification Processing/Record Changes/Maintenance
• Process, grant/deny applications for various subsidy and tax reduction programs defined by
statute and interpreted by the Minnesota Department of Revenue.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 14
Assessing: Sub-Classification Processing/Record Changes/Maintenance- (continued)
• Administer application programs, including Homesteads, This Old House, Veteran’s Market
Value Exclusion and Abatements.
• Process record changes (divisions) to parcels of real estate as they occur.
• Frequent contact with property owners, tenants, developers, realtors, internal departments and
interested parties. Answer statistical and statute questions.
• Served: City Council, City Manager, City departments and general public.
• Mandated: State statute.
Certification/Special Assessment
• Enter and maintain all customer records for special assessment and Housing Improvement
Area projects and certification of delinquent utility and other service invoices to the benefitted
property.
• Verify information on payments from Hennepin County.
• Accept early payoffs of outstanding balances.
• Served: Residents.
• Mandated: No.
Debt Management
• Determine when debt issuance is necessary and feasible.
• Maintain affordability of outstanding debt payments.
• Interact with financial advisors and bond rating agencies.
• Meet all required bond covenants and reporting needs.
• Served: City Council, City Manager, City departments and investors.
• Mandated: State law and City Charter.
Fixed Assets
• Process all capital purchases and enter fixed asset records.
• Reconcile reported capital expenditures with fixed asset entries.
• Prepare annual depreciation schedule and journal entries.
• Served: City departments.
• Mandated: No, but required for CAFR preparation.
General Accounting
• Analyze and reconcile accounts.
• Prepare journal entries as necessary to correct coding.
• Provide internal support to other departments that use J.D. Edwards or the utility billing
system.
• Prepare monthly Council budget reports.
• Served: City Council, City Manager, Department Directors and vendors.
• Mandated: State law and City Charter.
Grant Management
• Verify account coding for conformance with grant requirements.
• Prepare requests for reimbursement.
• Complete required reports as needed.
• Served: City Manager and City departments.
• Mandated: Grant terms.
Insurance/Risk Management
• Maintain all asset records and verify proper liability and property damage coverage annually.
• Process insurance claims.
• Track deductible amounts.
• Assist in defense against lawsuits.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 15
• Served: Residents and City departments.
• Mandated: No.
Investment and Cash Management
• Determine authorized depositories.
• Manage cash flow in order to assure sufficient liquidity to pay all invoices and payroll.
• Purchase investments for cash flow and longer range timelines.
• Track and allocate investment earnings to all funds.
• Served: All City departments.
• Mandated: State law and City Charter.
Project Tracking
• Verify account coding for capital replacement plan and engineering projects.
• Prepare monthly reports for Engineering on each sub ledger project.
• Prepare ad hoc reports for other departments as requested.
• Served: City departments.
• Mandated: No.
Purchasing
• Verify account coding and conformance with purchasing procedures.
• Prepare purchase orders.
• Obtain proper signature authorization per dollar amount of individual purchases.
• Served: City Manager and City departments.
• Mandated: State law and City Charter.
Tax Increment Financing
• Manage TIF districts and ensure revenues and expenditures are properly recorded.
• Make pay-as-you-go and debt service calculations of available increment.
• Prepare annual state reports.
• Served: City Council, EDA, City Manager and developers.
• Mandated: State law.
Utility Billing
• Enter and maintain all customer records for billing and payment of water, sewer, storm water,
and solid waste enterprise funds.
• Reconcile reports for sales tax payment.
• Answer numerous customer calls for service changes, billing discrepancies, closing bills and
service requests.
• Process bankruptcy filings.
• Served: Residents and enterprise funds.
• Mandated: No.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 16
________________________________________________________________________
Community Development Department
Planning and Zoning Division
Roles by Function/Service
Comprehensive Plan
• Maintain, review and update the City’s Comprehensive Plan (Comp Plan) which represents a
community vision of how the City should grow, develop or redevelop, ensure adequate
housing, provide essential public transportation and utility services, protect natural areas and
meet a broad array of community objectives. It ensures our plans fit with neighboring
communities’, regional and state infrastructure plans. It requires review of demographic data
and projections of the community and incorporates the City’s vision and long range goals.
Processing of amendments to the Comp Plan as needed, which requires public hearings, staff
reports and technical work. Comp Plan typically requires work by more than the CD
Department. Public Works/Engineering and Parks are involved in Comp Plan updates.
• Served: General public, residents, property owners, businesses, and all City departments,
surrounding communities, state, region and agencies with special jurisdiction authority in St.
Louis Park, i.e., watershed districts.
• Mandated: Comprehensive Plan and updates at a minimum of once every ten years.
Development Applications: Administrative Reviews
• Review and approve building permits and land use registrations for compliance with zoning
ordinance and Flood Plain Overlay District.
• Served: Residents, property owners, contractors, developers and businesses seeking to build or
remodel; the general public; and Inspections Department responsible for issuing permits.
• Mandated: Building permits and zoning in conformance with Comprehensive Plan.
Development Applications: Public Review Process
• Process applications for Conditional Use Permits, Planned Unit Developments, Variances,
Special Permit Amendments, Subdivisions, Easement Vacations and Rezonings including
technical review of development applications and plans of all types. Schedule public hearings
before Board of Zoning Appeals (BOZA), Planning Commission (PC), and City Council as
required. Schedule and arrange community meetings. Prepare staff reports and presentations.
Prepare BOZA and PC agendas, meeting minutes.
• Served: General public, applicants, residents, property owners.
• Mandated: Zoning ordinance, hearing and appeal processes; BOZA not required to be a
separate entity.
Neighborhood Meetings
• Schedule, coordinate and conduct neighborhood meetings on planning and development
related topics.
• Served: Neighbors, general public and applicants.
• Mandated: No.
• Discretionary/value added: Better communication with community on projects; identifying
project issues that need to be addressed by applicants; and better projects and plans.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 17
Regional and Sub-regional Planning
• Participate in and represent St. Louis Park in Technical Advisory Committees (TACs) or
Policy Advisory Committees (PACs) for infrastructure, regional design work or planning
studies led by outside agencies (MNDOT, Three Rivers Parks District, etc.) or other
jurisdictions (Hennepin County, Met Council, etc.).
• Served: Residents and general public.
• Mandated: No.
• Discretionary/value added: Incorporating City perspectives, goals and issues into area wide
designs and plans.
Respond to Information Requests
• Answer residents, property owners, businesses and the public’s questions about City codes,
especially zoning, floodplain, subdivision and sign ordinance requirements. Questions include
setback requirements, zoning district identification, to questions about process and procedures.
• Served: Property owners, residents, businesses, other departments, developers and contractors.
• Mandated: No.
• Discretionary/value added: Assist everyone to understand and comply with the rules and
procedures.
Sign, Fence and Other Small Project Permits
• Review and process new sign applications for compliance with sign ordinance.
• Served: General public, property owners and businesses.
• Mandated: No.
• Discretionary/value added: Maintaining attractive public realm, which improves property
values and community appearance by prohibiting distracting and unsafe signs.
Special Plans
• Undertake or assist with planning efforts for neighborhoods, corridors, individual parcels, or
infrastructure (sidewalks and trails, transportation improvements (interchanges), public
facilities in varying levels of effort and detail.
• Served: Community and other departments.
• Mandated: No.
• Discretionary/value added: Facilitating wise and efficient improvements to the community by
directing private development and public infrastructure improvements.
Zoning Code Amendments
• Review and update the zoning ordinance.
• Served Groups: General public, residents, property owners and businesses.
• Mandated: No.
• Discretionary/value added: Keeps the City’s development related codes up to date as
conditions change. Implements new ideas for how to effectively guide development to create
a better community.
Zoning Code Compliance
• Respond to potential zoning code violations identified by residents, Council members or staff.
Entails site visits and investigation of problems, calls and letters to suspected violator and
other stakeholders, coordination with other departments and with City’s legal counsel.
• Served: General public, person or persons raising complaint and other departments.
• Mandated: No.
• Discretionary/value added: Maintaining and/or improving compliance with City zoning
codes, which provides safer, healthier, higher value community and supports the efforts of
other departments.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 18
________________________________________________________________________
Community Development Department
Economic Development/Redevelopment Division
Roles by Function/Service
Administration and Reporting on Grants, Loans and TIF
• Oversee and administer various grants, loans, and tax increment finance districts in
compliance with local, state and federal requirements. Apply for grants and loans on behalf of
businesses, developments, and the City. Submit annual grant, business subsidy and tax
increment reports to various government agencies related to business expansion and
redevelopment projects as required by law.
• Served: Other government agencies, local businesses, property owners and general public.
• Mandated: Yes.
Business Retention and Expansion
• Work with local businesses to help them grow, expand and prosper in the city.
• Served: Businesses, employees, property owners, residents, and the general public.
• Mandated: No.
• Discretionary/value added: Protects and enhances City’s tax base, employment base, economic
vitality and physical condition.
Promote St. Louis Park
• Prepare marketing materials and undertake marketing activities to promote the City to existing
and prospective businesses. Present redevelopment opportunities to developers. Coordinate
with the Convention and Visitors Bureau, and the TwinWest Chamber of Commerce.
• Served: Businesses, employees, property owners and residents.
• Mandated: Yes.
• Discretionary/value added: Retains existing businesses and attracts complementary new
development and businesses that increases the City’s tax base, employment base, economic
vitality and physical condition as well as provides opportunities for additional employment,
goods, services, and housing.
Redevelopment
• Plan, evaluate, initiate and implement redevelopment projects that result in increased property
values. Entails planning and design, contract negotiation, TIF district creation,
acquisition/relocation, project management and ongoing oversight.
• Served: Businesses, employees, property owners, residents, and the general public.
• Mandated: No.
• Discretionary/value added: Protects and enhances City’s tax base, employment base, economic
vitality and physical condition as well as eliminates blight and provides opportunities for
additional goods, services, employment and housing.
Respond to Inquiries about Development/Redevelopment Opportunities in the City
• Keep familiar with redevelopment opportunities within City and work with developers and
businesses to direct them toward appropriate locations and help evaluate their redevelopment
potential.
• Served: Businesses, employees, property owners, residents, and the general public.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 19
• Mandated: No.
Respond to Inquiries about Development/Redevelopment Opportunities in City – (continued)
• Discretionary/value added: Protects and enhances the City’s tax base, employment base, and
the physical condition of the City; and provides opportunities for additional goods, services,
employment and housing.
Seek Grants
• Identify and prepare applications for grants that can assist in the funding of redevelopment
projects, business expansions and infrastructure.
• Served: Businesses, employees, property owners, residents, and the general public.
developers, businesses and other departments.
• Mandated: No.
• Discretionary/value added: Makes redevelopment projects feasible and more cost effective,
saving City funds.
Small Business Assistance
• Provide assistance to entrepreneurs and small business owners and managers to help them
start, grow, and expand their enterprises in the city.
• Respond to requests for information about various small business assistance and development
services available in the city and metro area. Direct entrepreneurs and small business owners
toward those resources.
• Served: Entrepreneurs, small business owners, other businesses, employees, property owners,
residents and the general public.
• Mandated: No.
• Discretionary/value added: Enhances the City’s tax base, employment base, and overall
economic vitality by expanding opportunities for the provision of additional jobs, goods and
services.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 20
________________________________________________________________________
Community Development Department
Housing Division
Roles by Function/Service
Community Development Block Grant (CDBG) Program
• Administer about $200,000 annually in HUD grants that can be used by the City itself or given
to community non-profits for purposes that benefit low-moderate income households.
• Served: Low-moderate income households and the overall community.
• Mandated: No.
• Discretionary/value added: Directly benefits low income residents and helps meet community
needs.
Emergency Loan Program (CDBG Funded)
• Work with Community Action Partnership of Suburban Hennepin (CAPSH) to grant up to
$4,000 to address immediate emergency repairs such as furnace replacement, roof repair, etc.
• Served: Low income City homeowners.
• Mandated: No.
• Discretionary/value added: Provides a financial resource for very low income homeowners,
often elderly homeowners on fixed incomes, to access funding for emergency repairs that
require immediate attention. Maintains quality of city’s housing stock and neighborhoods.
Deferred Loan (CDBG Funded)
• Work with Hennepin County to fund loans up to a maximum of $20,000 to pay for basic
safety and/or maintenance improvements. The funds are available to very low-income
homeowners and are deferred until the home is sold or the loan is forgiven after 15 years.
• Served: Low income City homeowners.
• Mandated: No.
• Discretionary/value added: Provides a financial resource for low-income homeowners, often
elderly homeowners on fixed incomes, to fund basic safety and maintenance home
improvements. Often used to remedy code violations. Maintains overall quality of city housing
stock and neighborhoods.
Discount Loan Program
• Provide interest rate discounts for Minnesota Housing Finance Agency (MHFA) home
improvement loans.
• Served: Residents with moderate incomes.
• Mandated: No.
• Discretionary/value added: Encourages residents to improve their homes by making
remodeling more affordable, resulting in stronger neighborhoods and increased tax base for
the City.
Federally Funded Public Housing
• Own, maintain, manage and operate 159 publicly owned rental housing units for low-moderate
income residents. Residents pay no more than 30% of their income for rent and utilities.
• Served: Residents, especially those with limited income, disabilities and limited housing
opportunities.
• Mandated: No.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 21
Federally Funded Public Housing – (continued)
• Discretionary/value added: Provides responsibly managed, quality, affordable housing options
for the City.
Federally Funded Public Housing Elderly and Persons with Disabilities Program
• Administer a program to provide and coordinate supportive services to assist elderly and
disabled residents to continue to live independently at Hamilton House.
• Served: Elderly and disabled residents residing at Hamilton House.
• Mandated: No.
• Discretionary/value added: Provides targeted supportive services to low income elderly and
disabled individuals enabling them to continue to live independently and maintain affordable
housing in a healthy community environment.
Federally Funded Section 8 Housing Voucher Program
• Administer 265+ HUD rental housing vouchers. This program enables 265+ low income
residents to rent quality housing and pay no more than 30% of their income for rent and
utilities. Program administers both tenant based and project based assistance. Project based
units are located at Excelsior & Grand, Wayside supportive housing apartments and Vail Place
support housing development.
• Served: Residents, especially those of modest means and rental property owners.
• Mandated: No
• Discretionary/value added: Provides affordable rental opportunities for low income residents
and ensures rental property owners can rent to low income tenants while still receiving fair
market rent.
Federally Funded Shelter Plus Care Program
• Administer 38 rental vouchers that are linked with supportive services for hard-to-reach
homeless persons with disabilities and their families. Grants are provided to be used for
permanent housing, which must be matched with supportive services that are equal in value to
the amount of rental assistance and appropriate to the needs of population to be served. St.
Louis Park is the grant recipient, and we partner with three sponsor organizations that
administer supportive housing programs. Sponsoring agencies include Perspectives,
Community Involvement Program and Pillsbury United.
• Served: Disabled and homeless individuals and their families selected for participation by one
of the sponsoring organizations, primarily those who are seriously mentally ill or have chronic
problems with alcohol, drugs or both.
• Mandated: No.
• Discretionary/value added: Provides affordable opportunities to homeless and disabled
individuals in an environment with housing stability and supportive social services.
Federal Funded TRAILS Program
• Manage Training and Resources to Attain Individual Long-Term Success (TRAILS) is a HUD
funded family self-sufficiency program that operates in conjunction with HUD Section 8
Voucher program and Public Housing program, designed to enable families to improve their
economic status through educational and employment status opportunities.
• Served: Current Section 8 Voucher participants and Public Housing residents.
• Mandated: No.
• Discretionary/value added: Helps families work their way out of poverty and improve their
economic status.
Green Remodeling Program
• Administer Home Energy Squad Enhanced Visits and Utility Rebate matching program.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 22
• Served: Residents interested saving energy and money.
• Mandated: No.
• Discretionary/value added: Encourages energy conservation, environmentally sound
remodeling practices, the purchase of energy efficient appliances (furnace, AC and water
heater), and improved insulation and air sealing.
Home Remodeling Fair
• Coordinate and produce annual four-city event to disseminate information and educate
residents about remodeling.
• Served: Residents interested in improving their homes and the community at large.
• Mandated: No.
• Discretionary/value added: Encourages residents to invest in and improve their property
successfully, thereby improving neighborhoods and City tax base.
Housing Improvement Areas (HIA)
• Administer loan program which makes it possible for condo and townhome associations to
borrow money at an affordable rate with help from the City.
• Served: Townhome and condo owners and overall community.
• Mandated: No.
• Discretionary/value added: Encourages and enables condo and townhome associations to
borrow funds at an affordable rate for needed property improvements which make for stronger
neighborhoods and community at large, as well as increasing City tax base.
Housing Trust Affordable Homeownership
• Partner with West Hennepin Affordable Housing Trust (WHALT) to acquire, renovate, sell
and maintain affordable homes and duplexes for qualifying buyers.
• Served: Moderate income residents.
• Mandated: No.
• Discretionary/value added: Increases opportunities for affordable home ownership in the City.
Live Where You Work Homeownership Program
• Encourage investment into the community by providing financial incentive for employees of
St. Louis Park businesses to purchase homes in the City.
• Served: Businesses, employees and general public.
• Mandated: No.
• Discretionary/value added: Provides incentive for employees of St. Louis Park businesses to
live in the community. Helps local businesses with recruitment and retention of employees.
Helps create stable communities and reduces greenhouse gas emissions by eliminating long
commutes.
Move-up in the Park Housing Programs
• Administer a group of loan programs and educational/building assistance programs and excess
land lot sales, designed to encourage and help residents to expand existing City homes.
- Move-up Transformation Loans
- Architectural Design Service
- Remodeling/Rehab Advisor
- Discount Loan Program
- Home Remodeling Tour
- Excess land for move-up homes land sales
• Served: Residents seeking move-up housing.
• Mandated: No.
• Discretionary/value added: Helps families create larger homes, keeping families in the City
for the benefit of the School District and City in general.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 23
St. Louis Park Rental Coalition (SPARC)
• Promotes efficient, quality rental property management practices.
• Served: Rental property owners and managers, neighborhoods with rental properties and the
community at large.
• Mandated: No.
• Discretionary/value added: Helps create strong rental properties occupied by responsible
tenants, thereby reducing demand for public safety services and helping to create strong
neighborhoods.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 24
________________________________________________________
Engineering Department
Roles by Function/Service
Asset Management
• Work with Operations and Recreation Department, on the long range planning for the
upgrade, maintenance and replacement of City infrastructure, including streets, alleys, bridges,
sidewalks, parking lots, retaining walls, bus shelters, signs, street lights, traffic signals,
entrance monuments, railroad crossings, water, sanitary sewer, and storm water facilities, etc.
• Served: Public, Metropolitan Council, City Council, and Hennepin County.
• Mandated: State and City code.
Bridges
• Design, construct, and inspect City owned bridges.
• Served: Public.
• Mandated: Federal and state law, City code.
Construction Projects: Start to Finish
• Manage the delivery of construction projects. Including; design, public process, regulatory
review, financing, construction observation, and contract management. City construction
projects include; street, bridge, alley, sidewalk, trail, parking lot, watermain, sanitary sewer,
storm sewer, and development driven public improvements.
• Serve as the liaison and assist to coordinate other agency projects such as Mn/DOT, Hennepin
County, Metropolitan Council, Minnehaha Creek Watershed District, Basset Creek Watershed
and private utilities (cable, electric and gas).
• Served: Contractors, public, state and county agencies.
• Mandated: Federal and state law, City code.
Development/ Redevelopment: Engineering/Environmental Review
• Review development plans for conformance to local, state and federal laws. Ensure the plans
meet engineering standards/principles for storm water convenience and management, erosion
control, traffic management, engineering, and other critical infrastructure, including long term
maintenance implications, etc.
• Served: Contractors, public, state and county agencies.
• Mandated: Federal and state law, City code.
Erosion Control Permits
• Administer the City’s erosion and sediment control permit program to manage soil erosion
during construction for both public and private construction projects.
• Served: Public.
• Mandated: Federal and state law, City code.
Mandated Reporting Requirements
• Prepare several plans and reports that are required by local, state and federal agencies,
including Municipal State Aid, Storm Water Pollution Prevention Plan (SWPPP), National
Pollutant Discharge Elimination System (NPDES) permit, and Water Resources Management
Plan.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 25
• Served: Government agencies, public.
• Mandated: Federal and state law.
Public Education
• Coordinate a wide variety of public education efforts on topics such as surface water
management, traffic safety, public improvement projects, and right of way use/ permitting.
Includes publications, presentations, neighborhood meetings, and special events.
• Served: Schools, neighborhoods, businesses, employees.
• Mandated: Water quality education mandated by the state and county.
• Discretionary/value added: Frequency and amount of education efforts, other education
efforts.
Sanitary Sewer Utility
• Develop and construct sanitary sewer utility improvement projects.
• Served: Residents, businesses and the public.
• Mandated: Federal and state law.
Sidewalks
• Design and construct new City sidewalks. Inspection and repair existing City sidewalks.
• Served: Public.
• Mandated: City code.
Special Assessments
• Mange the statutory public process for projects that City policy supports funding through
special assessments. Develop and determine costs for improvement projects; i.e., streets and
sidewalks. Develop feasibility reports. Provide notice and hold public hearings as required.
• Served: Public.
• Mandated: City code.
Storm Water Utility
• Plan and manage the City’s Municipal Separate Storm Sewer System (MS4) permit and storm
water activities. Develop and deliver storm water improvement projects. Assist in setting
storm water utility rates.
• Served: Residents, businesses and the public.
• Mandated: Federal and state law, City code.
Streets
• Design and construct City streets and traffic controls, including sealcoating, parking permits,
right-of-way permits, traffic control studies, etc.
• Served: Public.
• Mandated: State law and City code.
Traffic Controls
• Evaluate traffic control and safety requests (traffic studies, public involvement,
interdepartmental/ agency coordination, etc.).
• Served: Motorists, bicyclists, pedestrians.
• Mandated: State law and City code.
Water Utility
• Develop and construct water utility improvement projects.
• Served: Residents, businesses and the public.
• Mandated: Federal and state law, City code.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 26
________________________________________________________________________
Fire Department
Roles by Function/Service
Car Seat Installations
• Educate public on proper installation of their car seats in their vehicles.
• Served: General public (fee based).
• Mandated: No.
Department Training
• Provide trained competent personnel for all Fire Department operations.
• Served: Residents, business owners, general public.
• Mandated: Minnesota OSHA.
Emergency Management
• Provide mitigation, planning, response and recovery for natural and man made disasters.
• Served: Residents, business owners, general public.
• Mandated: No.
Emergency Medical Service (EMS)
• Provide First Responder emergency medical services as part of an integrated response plan.
• Served: Residents, business owners, general public.
• Mandated: No.
Fire Prevention
• New Construction Inspections (from development to completion)
- Permit inspections and design input for fire safety systems.
- Served: Residents, business owners, general public.
- Mandated: City ordinance and permit process.
• Commercial Inspections
- Provide fire safety inspections and crew building familiarization.
- Served: Business owners, general public.
- Mandated: No.
• Public Education
- Educate people on fire prevention and the fire service with focus on children.
- Served: Residents, business owners, general public.
- Mandated: No.
• Fire Department Open House
- Educate people on fire prevention and the fire service with focus on children.
- Served: Residents, business owners, general public.
- Mandated: No.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 27
• Interdepartmental Education
- Provide required training in Right to Know, CPR, first aid and fire extinguishers.
- Served: City employees.
- Mandated: No.
Fire Suppression
• Protect lives and property from fire.
• Served: Residents, business owners, general public.
• Mandated: City ordinance.
Hazardous Materials Response
• Respond to hazardous materials incidents to reduce harm.
• Served: Residents, business owners, general public.
• Mandated: Data collection for fire departments by State statute.
Paid-on-Call
• Support career members with all of above.
• Served: Residents, business owners, general public.
• Mandated: No.
Rescue
• Provide technical rescue auto entrapments, trench collapse, confine space etc.
• Served: Residents, business owners, general public.
• Mandated: No.
Risk Management
• Partner with local industry, business or other government agencies to reduce loss and
improve safety ( Could generate revenue with some models)
• Serve Residents, Business owners, general public
• Mandated: No
Volunteers
• Partner with citizens who are interested in assisting the department and train and educate
to be part of the CERT program.
• CERT stands for citizen emergency response team.
• Served: Community members
• Mandated: No
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 28
_______________________________________________________________________
Information Resources Department
Roles by Function/Service 6/2014
Audio Visual Support
• Provide audio visual support to all City staff and departments.
• Served: City staff and viewing audience.
• Mandated: No.
• Needed: Provides technical and content support for City staff in public and internal
presentations, including recording and production of events and classes.
Backup of Data and Network Systems
• Provide regular backup of systems, including off-site storage management.
• Served: City staff.
• Mandated: No.
• Needed: Standard industry practice to minimize data loss and ease data recovery.
Broadband Networks
• Manage/maintain broadband project (i.e., existing fiber, wireless).
• Served: City staff and public.
• Mandated: No.
• Needed: Streamlines provision of daily broadband services for data, voice, video, and
radio transport to City staff and the public, and while using City facilities or vehicles.
Broadcast Community Programming
• Broadcast community programming produced by others in the community.
• Served: Residents and businesses with Cable TV in the City; those with access to the web
and community producers.
• Mandated: No.
• Discretionary/value added: Provides more ways to communicate information and special
topics by those with video training provided or supported by Cable TV staff.
Bulk Office Supplies
• Maintain stock of bulk office supplies.
• Served: City staff.
• Mandated: No.
• Discretionary/value added: Provides economical purchase, central payment and storage of
bulk supplies (i.e., paper), complementing individual department purchasing of smaller
quantity or custom supplies.
CIP & Budget
• Develop, plan, and manage IR -related CIP items and budget, coordinate with departments.
• Served: City staff and public.
• Mandated: No.
• Needed: Streamlines the planning, financing, acquisition and replacement of technology-
related capital items by centralizing some functions and costs.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 29
City Hall Front Desk Reception/Coordination
• Answer phones, greet and assist guests, perform other support service duties (i.e., mail
distribution, imaging), coordinate front desk volunteers, manage social media responses.
• Served: City staff and various publics.
• Mandated: No.
• Needed: Streamlines methods for guests to obtain several City services and coordination
of various staff resources for coverage to provide customer service. Provides service to
other departments as requested.
City Publications
• Create/manage/approve all City publications (occasionally delegate to departments).
• Served: City staff and viewing audience.
• Mandated: No.
• Needed: Provides information to public in various formats with consistent messaging and
branding.
Civic Meeting Broadcasts
• Cablecast City Council, Planning Commission, and Telecommunications Advisory
Commission meetings.
• Served: Residents and businesses with Cable TV in the City and those with access to the
web.
• Mandated: No.
• Needed: Provides additional method to share City business and information with residents
and enhances communications.
Communication Plan
• Develop, update and execute plan.
• Served: Staff, media and consuming audience.
• Mandated: No.
• Needed: Provides updates to plan to remain in synch with evolving needs and
development of new delivery mechanisms.
Community Video Production
• Train senior citizens and video clubs in video production.
• Served: Senior citizens and video clubs (much of this work done at Lenox Community
Center).
• Mandated: No.
• Discretionary/value added: Provides skills and activities to seniors in community, who
then produce videos on their own for family and friends.
Computers, Laptops, Printers, Plotters
• Provide proactive and as needed maintenance and upgrades.
• Served: City staff and public.
• Mandated: No.
• Discretionary/value added: Prevents much downtime with disk cleaning, virus protection,
SPAM filtering, etc., and provides greater ROI by minimizing equipment replacement
costs through routine repair and upgrades.
Consultants
• Coordinate with consultants assisting with projects.
• Served: City staff, media, and consuming audience.
• Mandated: No.
• Needed: Provides consistency and coordination in various messages produced by the City.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 30
Convergence / Social Media
• Converge communications/technology (i.e., messages and delivery methods such as
Twitter and Facebook).
• Served: City staff and consuming audience, especially those using Web 2.0 technologies,
social media, and mobile computing.
• Mandated: No.
• Discretionary/value added: Provides benefits from leveraging technology and
communications to deliver information in evolving ways to more customers on a more
timely basis, including mechanisms for interaction and enhanced transparency.
Custom Web Site Applications
• Create and maintain custom web site functions (i.e., Community Locations, Solid Waste
Data Base, My Neighborhood) for intranet and e-government services.
• Served: Residents, businesses, guests and others interested in City with access to the web.
• Mandated: No.
• Discretionary/value added: Provides more ways to acquire information on line, i.e., know
where to vote.
Daily/Special Mail
• Distribute, deliver, coordinate and manage mail house services for daily internal and
external mail and some large project mailings.
• Served: City staff and public mail consumers.
• Mandated: No.
• Needed and discretionary/value added: Streamlines collection, management and retrieval
of both internal and external mail by centralizing functions and costs. Uses private firm to
apply postage, provide advice on more efficient postage options, and process mail with
U.S. Postal Service and other carriers.
Email Platform
• Maintain email platform/applications.
• Served: City staff, City Council and community for communication.
• Mandated: No.
• Needed: Provides information and interactive services in an eco-friendly manner that is
increasingly expected.
EOC / Disaster Recovery
• Support EOC as requested for technology setup and operation. Assist with recovery and
backup during times of natural and human-made disasters
• Served: EOC, staff, and community during emergencies when the EOC is needed.
• Mandated: No.
• Needed: Connectivity to several networks, redundancy, and use of technology becoming
standard practice in EOC’s. Most contemporary disasters include several technology
components.
Fax Machines
• Acquire and repair/replace fax machines.
• Served: City staff.
• Mandated: No.
• Discretionary/value added: Repair/replacement of fax machines (primarily in City Hall);
assistance to other departments in their acquisition, process repair and billing.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 31
Field Wireless for Staff
• Maintain wireless cards and services for laptops, tablets, smartphones in the field.
• Served: City staff.
• Mandated: No.
• Discretionary/value added: Support for access to many systems and databases while in
vehicles or on-site, often to complete work there instead of returning to the office.
Franchise Agreements
• Create and provide franchise agreements for any additional cable providers.
• Served: City residents, viewing audience and franchisees.
• Mandated: Yes.
General IR
• Represent IR topics with City departments/Council/public.
• Served: City staff, Council, public.
• Mandated: No.
• Needed: Coordination and communication with other groups, projects, publics,
stakeholders core to City business practices and IR support frequently requested/expected.
GIS
• Maintain enterprise-wide GIS data (beyond datasets maintained by departments).
• Served: City staff and consuming audience.
• Mandated: No.
• Needed and discretionary/value added: Streamlines use of GIS for analysis and decision
making by maintaining technical GIS platform and shared City-wide databases.
GIS Support
• Print layouts, charts, posters, and maps as needed; train, coordinate with all departments
of GIS -related projects, primarily technical, with growing informational role.
• Served: City staff.
• Mandated: No.
• Discretionary/value added: Support for enhanced use of GIS resources, tools and data for
decision-making and presentation.
High Volume Copying Services (Some Outsourced)
• Complete or outsource large copying jobs.
• Served: City staff.
• Mandated: No.
• Discretionary/value added: Provides an optional central location for production of large
and custom copying and binding of complex reports to simple pads. Some jobs
outsourced. Also have decentralized over time to give staff the option to complete
copying, with the resulting reduction in IR staff.
Homesteading
• Receive residential homesteads at front desk.
• Served: Homesteading residents, City staff.
• Mandated: No.
• Discretionary/value added: Residents are able to complete simple homesteads at front
desk instead of travelling to third floor.
Interdepartmental Support
• Plan and support IR -related and other/inter-departmental projects.
• Served: City staff.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 32
• Mandated: No.
• Discretionary/value added: Support for City-wide efforts in cases where IR can apply its
resources/expertise (i.e., employee activities, new/remodeled buildings and fire stations,
coordination on radio system transport, bond ratings).
Intranet
• Create and maintain (most) intranet pages / custom services
• Served: City staff.
• Mandated: No
• Discretionary/value added: Provides centralized on-line location for information,
announcements, meetings, forms, training, employee activities, etc. that cover many City
departments, with HR-related information dominant
Internet Access (Employee Assistance)
• Assist with connection to the Internet (wired and wireless) at all City buildings for
meetings, presentations, etc.
• Served: City staff and audiences.
• Mandated: No.
• Discretionary/value added: Provides technical support when staff, contractors, etc.,
require assistance in completing connections to the Internet and with running special
programs or web applications.
Letterhead, Business Cards, Name Badges, Envelopes
• Maintain supply of all letterhead, business cards, envelopes and order name badges.
• Served: City staff and public.
• Mandated: No.
• Discretionary/value added: Provides economical purchase, central payment, and storage
of letterhead, business cards and envelopes, and on-demand ordering of name badges.
Allows coordination to ensure that consistent marketing and branding occurs.
LOGIS (Local Government Information Systems) Applications
• Maintain/support core LOGIS transactional applications (i.e., Police, Dispatch, Finance,
HR/Payroll, Parks and Rec, e-registration, permits, e-permits, property data, special
assessments, utility billing, GIS)
• Served: City staff, public, utility customers, guests, contractors, other cities, registrants,
parties interested in the City.
• Mandated: No.
• Discretionary/value added: Support for many departments’ daily transactions and
activities through automated processes to accept, process, store, and report data. Includes
support for utility billing and serving public safety dispatch. Significant data warehouse
made available for staff analysis and use with 3rd party applications.
Manage Franchises
• Manage the City’s franchise agreement with Comcast.
• Served: City residents, viewing audience and franchisees.
• Mandated: No.
• Needed: Ensures that requirements of the franchisees (within guidelines of the FCC) to the
City are met.
Marketing and Branding
• Support marketing & branding.
• Served: City staff, residents, businesses, guests and potential markets.
• Mandated: No.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 33
• Needed: Provides technical and content support for staff in public and internal
presentations and materials.
Microfilm
• Manage microfilm records, readers and printers.
• Served: City staff and consuming publics.
• Mandated: No (though other Records functions may be mandated for the Records
Manager in the City Clerk’s Office).
• Needed and discretionary/value added: Streamlines collection, management and retrieval
of City microfilm records.
Monitor Media
• Monitor events on media related to City.
• Served: City staff, media and Council.
• Mandated: No.
• Needed: Provides information on various events and their evolution to staff, media, and
Council to stay informed and ready.
Neighborhood Newsletters
• Print neighborhood newsletters (and other specific documents).
• Served: Neighborhood associations, residents.
• Mandated: No.
• Discretionary/value added: City printing of newsletters for several neighborhood
associations in support of an engaged and connected community.
Network Equipment/Internet Connection
• Provide maintenance of network equipment and Internet connection in several buildings
and vehicles.
• Served: City staff.
• Mandated: No.
• Needed: These major data transport mechanisms require high availability and reliability in
current systems and business processes.
New Resident Package
• Manage and distribute new resident package.
• Served: New residents, realtors.
• Mandated: No.
• Discretionary/value added: Helps provide an orientation to new City residents, and
realtors with information for tenured residents, answers for basic questions.
On-location Programming Production Management
• Produce and broadcast on-location programming: high school sports and special events.
• Served: Residents and businesses with Cable TV in the City and web.
• Mandated: No.
• Discretionary/value added: Provides more ways to share events of interest on site (live
and recorded), with production management that can vary in form, and to determine
timing of program delivery (using production van).
Paper/Imaged Records
• Manage paper and imaged records through scanning, indexing, filing and quality control
mechanisms.
• Served: City staff and consuming public.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 34
• Mandated: No (though other Records functions may be mandated for the Records
Manager in the City Clerk’s Office).
• Needed and discretionary/value added: Streamlines collection, management and retrieval
of many City records through the imaging system or records center.
Partner Relationship Management
• Coordinate/collaborate with external partners (i.e., schools, Park Nicollet) on joint
communications efforts or other common ground topics.
• Served: Community and staff
• Mandated: No.
• Needed: Provides more consistent information to the public and agencies from major City
institutions, especially during emergencies.
PIO Services
• Provide Public Information Officer services for media coverage, sometimes on emergency
events and on scene.
• Served: City staff, media and consuming audience.
• Mandated: No.
• Needed: Provides information on various events.
Postage Management
• Manage daily, bulk and special permit mail postage.
• Served: City staff and public mail consumers.
• Mandated: No.
• Needed and discretionary/value added: Streamlines and centralizes most major postage
acquisition needs while providing remote sites options for local/special postage.
Press Releases
• Provide press releases to media, often on urgent or emergency events.
• Served: City staff, media and consuming audience.
• Mandated: No.
• Needed: Provides information on various events and their evolution through distribution
to media.
Production Development (video)
• Develop program ideas/concepts, organize, schedule, etc.
• Served: City residents, viewing audience, staff, and franchisees.
• Mandated: No.
• Needed: Assists in providing content on five channels (including School Channel 14).
Public Education
• Develop and execute public education campaign.
• Served: Staff and consuming audience.
• Mandated: No.
• Needed: Provides information on special projects where specific education to the public is
needed (i.e., new or modified service).
Public Relations Support
• Provide public relations support/media training to City staff.
• Served: City staff, media and consuming audience.
• Mandated: No.
• Needed: Provides better trained and supported staff to deal with public relations.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 35
Records Center
• Maintain Records Center.
• Served: City staff and public.
• Mandated: No.
• Discretionary/value added: In cooperation with the City Clerk’s Office and other
departments, organization and maintenance of centralized Records Center for paper
documents that are not imaged, and still need to be maintained per the Records Retention
Schedule.
Recreational Fire Permits
• Provide permit application forms and directions to residents at front desk.
• Served: City staff and residents.
• Mandated: No.
• Discretionary/value added: Residents are able to also obtain the permit application, obtain
directions and other information at the front desk.
Research and Development
• Plan, research and develop projects.
• Served: Council, City staff, public.
• Mandated: No.
• Discretionary/value added: Discovery and support for new or possible City-wide
technology and communication related initiatives.
Service Centers
• Maintain City Hall service centers.
• Served: City staff.
• Mandated: No.
• Discretionary/value added: Pick-up/drop-off of mail and supplies, routine service of
copiers, fax machines, printers and other tools.
Software Applications
• Provide proactive and needed maintenance and software updates with license and service
level agreements, primarily Microsoft Office, E-Mail, and several other applications.
• Served: City staff and public.
• Mandated: No.
• Discretionary/value added: Prevents much downtime with outdated software versions,
reduces compatibility issues, and maximizes uptime and system availability through
routine repair and updates.
Software Applications Planning
• Plan Software applications architecture.
• Served: City staff, public, utility customers, guests, contractors, other cities, registrants,
parties interested in the City.
• Mandated: No.
• Discretionary/value added: Based on agreed upon business processes for City services
(some to be completed), provides vision and planning for medium and long-term
acquisition, integration, and data sharing among City software applications to support
decision making and achievement of City goals and vision.
Special Programming
• Produce and broadcast special programming.
• Served: Residents and businesses with Cable TV in the City and web.
• Mandated: No.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 36
• Discretionary/value added: Provides more ways to communicate special events or special
public meetings of interest (live and recorded).
Special Projects
• Provide information on special events; i.e., VOC, election coverage that requires project
specific efforts.
• Served: City staff, media and consuming audience.
• Mandated: No.
• Needed: Provides information on special events and their evolution through media
channels and public outreach.
Special Web Based Databases
• Create and maintain special databases (i.e., GraffitiNet, Solid Waste Customer Service
Database, Extranets--employee external access to selected City info).
• Served: City staff, contractors, other cities.
• Mandated: No.
• Discretionary/value added: Provides centralized on-line location for information.
Subscriber Complaints
• Field questions and complaints from cable TV subscribers.
• Served: City residents, viewing audience, franchisees.
• Mandated: No.
• Needed: Provides method for subscriber concerns/requests to be heard and communicated
to franchisees.
Technical Support
• Provide technical support to all City staff and departments for public presentations (i.e.,
Chambers, loaner laptops).
• Served: City staff and consuming audience.
• Mandated: No.
• Needed: Streamlines use of technology tools, assists staff in major technical set-up duties.
Telecommunications Advisory Commission
• Support TAC for projects, agendas, minutes, meetings, reports to City Council.
• Served: Media, TAC, Cable TV subscribers and consuming audience.
• Mandated: No.
• Needed: Provides recommendations on audits, grant making, and subscriber complaints;
information on Cable TV, related special events and telecommunications projects to
audiences, especially those interested in telecommunications efforts as well as Cable TV.
Telephone
• Support telephone/voice services and maintain network-related equipment, hand sets and
several related features.
• Served: City staff and community on daily basis.
• Mandated: No.
• Needed: Support for effective communications, customer service and connectivity, and
integration with mobile devices and network applications.
Third Party Applications
• Maintain/support third party applications (e.g., FireHouse, CarteGraph, Public Stuff,
CADMine, Square Rigger, ArcGIS, Aerials, Survey Monkey, ID Cards, Imaging System).
• Served: City staff, public, guests, contractors, registrants.
• Mandated: No.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 37
• Discretionary/value added: Support for many departments’ daily transactions and
activities through automated processes to accept, process, store, and report data.
Video Production Services
• Provide video services to City departments (trainings, photography, special events, special
productions, etc.).
• Served: City staff and viewing audience.
• Mandated: No.
• Needed: Provides finished productions for staff in public and internal presentations.
Web Page Maintenance
• Create and maintain most of City department web pages.
• Served: City staff and viewing audience.
• Mandated: No.
• Needed: Provides updated web content for public.
Website Platform
• Maintain website platform/applications, including domain name management.
• Served: City staff and viewing audience.
• Mandated: No.
• Needed: Provides information and interactive services in an eco-friendly manner that is
increasingly expected.
Web Streaming / Video on Demand
• Stream live and on-demand recorded programming shown on Cable Channels 14, 15, 16,
17, and 96.
• Served: Anyone with access to the web.
• Mandated: No.
• Discretionary/value added: Provides a convenient method to view cable programming
anywhere in the world with a broadband Internet connection, either as the program is
being cable cast, or from an on-demand library.
Wireless Community Facilities
• Provide internet access to public at selected community facilities and secure staff access to
City networks and the internet.
• Served: City staff, public, guests, contractors, consultants.
• Mandated: No.
• Discretionary/value added (except needed in EOC): Support for public, guest, contractor
and consultant access to wireless internet hotspots at locations such as City Hall, Police
Station, Rec Center, Fire Stations, MSC, Nature Center, West End Community Room, and
Lenox Community Center. Staff access to secure City network and the internet at same
locations and Police Department. Consideration of service at selected outdoor locations
also possible. Convenience provided for all users with wireless access at
meeting/gathering places, an amenity now commonly expected.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 38
_______________________________________________________________________
Inspections Department
Roles by Function/Service
Overview
The department structure includes three interrelated divisions: 1) Construction Codes; 2)
Property Maintenance/Licensing; 3) Facilities Maintenance. Many job descriptions provide
overlap of duties to ensure effective delivery of service.
Business Licensing and Inspections
• Annually license and inspect billboards, courtesy benches, commercial entertainment
facilities, dog kennels, environmental emissions, enclosed parking facilities, massage
establishments, massage therapists, parking ramps, pawnbroker, sexually oriented
businesses and tobacco product sales to ensure compliance with specific licensing
requirements for each business.
- Process approximately 1400 annual business license applications.
- Complete regular annual inspections.
- Investigate complaints.
- Each license type establishes minimum requirements to ensure community livability
and public safety.
• Served: Licensed businesses and public.
• Mandated: City ordinances.
Certificate of Property Maintenance Permitting and Inspections
• Time of Sale program issues a Certificate of Property Maintenance for all buildings to
ensure Property Maintenance Code compliance any time a residential or commercial
building is sold or title transferred.
- Process over 800 permit applications for property sale per year.
- Perform property condition inspections.
- Issue Certificate of Property Maintenance.
- Follow-up with new buyer to complete work when a Temporary Certificate of
Property Maintenance is issued.
- Ensure safe and durable buildings.
• Served: Residents and businesses.
• Mandated: City ordinances.
Complaint Response
• Receive complaints from the public regarding property maintenance, building, nuisance
and other similar concerns.
- Investigate an average of 650 property condition complaints annually and pursue
corrections.
- Incorporate other department and city resources as needed to resolve the problem.
- Prepares case files for City Attorney to assist with compliance.
• Served: Residents.
• Mandated: No.
• Discretionary/value added: Ensure safety and well-being of our citizens.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 39
Construction Code Permitting and Inspections
• Administer the state construction codes including building, plumbing, electrical,
mechanical, and sewer/water codes. Includes permit applications, public education, plan
reviews, scheduling, inspections for all construction work in the City, verifying
compliance for all types of buildings.
- Process an average of 8,000 construction permit applications per year.
- Perform plan reviews.
- Complete an average of 20,000 inspections as requested throughout construction
- Prepare case files for City Attorney to assist with compliance.
- Ensure safe and durable buildings.
• Served: Residents, businesses and contractors.
• Mandated: State and City ordinances.
Contractor Licensing
• License mechanical, solid waste and tree maintenance contractors to ensure a minimum
standard of competency and insurance is in place.
- Process approximately 330 license applications annually.
- Issue 300 vehicle decals for all solid waste and tree maintenance contractors annually.
- Verify Certificates of Insurance for all contractor licenses.
- Verify CEU’s required for issuance of competency cards for mechanical contactor
license.
- Verify Certificate of Arborists for each tree maintenance contractor license.
• Served: Residents.
• Mandated: City ordinances.
Dog Licenses and Dog Park Tags
• Issue interim, one, two, and three year dog licenses and non-resident dog park tags.
- Process approximately 700 combination dog license/off-leash dog park applications
annually for residents and 6 non-resident off-leash dog park licenses.
- Verify rabies vaccination is current.
- Resource for locating owners of lost dogs.
- Provide information to Animal Control.
• Served: Public.
• Mandated: City ordinance.
Environmental Health Awareness and Response
• Provides information and response to the public’s inquiries on radon, noise, air and
general environmental health issues.
- Provide Radon information and sell detection kits.
- Respond to environmental contamination incidents.
- Respond to noise complaints and issue temporary noise permits.
- Respond to air quality complaints.
- Prepare case files for City Attorney to assist with compliance.
• Served: Public.
• Mandated: State and city ordinances, except radon information and detection kit sales
Property Evaluation
• Systemically evaluate all residential and commercial property conditions to verify exterior
building and site conditions are in compliance with code. The program has been integrated
with Housing Rehab Programs to provide incentives through low interest loans for
residential properties.
- Complete city-wide evaluation once every four years.
- Localized and alley evaluations annually.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 40
- Work with property owners for solutions and verify compliance.
- Prepare case files for City Attorney to assist with compliance.
• Served: Public.
• Mandated: City ordinance requires compliance, Evaluations are a verification tool.
• Discretionary/value added: Ensuring exterior building maintenance is better maintained
throughout the City.
Public Service Counter and Support
• Serve as the initial public contact and resource for Inspection, Planning, and Public
Housing services.
- Provide permit/licensing information to the public and other City departments as
requested.
- First contact for public housing customers - take rent payments, start paperwork for re-
certifications and provide general information for housing inquiries.
- Process permits for Community Development and Engineer Departments.
• Served: City departments, public.
• Mandated: No.
Rental Licensing and Inspections
• Annual licensing of all non-owner occupied properties. An inspection occurs once every
two years to ensure compliance with Property Maintenance Code and, when required, by
tenants experiencing problems with their rental properties. A component of the program
coordinated with the Police Department is the Crime Free/Drug Free requirement for
training, leases and behavior compliance.
- Process approximately 1800 annual rental license applications covering over 9400
units.
- Perform inspections of building exterior, interior and units.
- Police Department provides the Crime Free/Drug Free classes, issues certificates of
attendance and receives copies of license applications for their records.
- Prepare case files for City Attorney to assist with compliance.
- Ensure safe and compliant buildings.
• Served: Residents.
• Mandated: City ordinances.
Building Maintenance
(City Hall, Police Station, Fire Stations 1 & 2, Westwood Nature Center and MSC)
• Provide daily maintenance for all buildings and employee requests.
- Ensure these buildings are adequately maintained and functional.
- Data cabling.
- Repair building systems; heating, cooling, electrical and plumbing
- Snow removal around all buildings and bus stops.
• Served: Employees and public who visit daily.
• Mandated: No.
• Discretionary/value added: Ensure acceptable working conditions for employees and users
of these facilities.
Custodial Services
(City Hall, Police Station/Cop Shops, Fire Stations 1 & 2, Westwood Nature Center and
MSC)
• Provide daily custodial services for City Hall and manage contracted custodial services for
other buildings.
- Daily cleaning of all buildings, including three Police sub-stations.
- Room setup and take down for meetings.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 41
• Served: Employees and public who visits daily.
• Mandated: No.
• Discretionary/value added: Ensure clean and sanitary working conditions for employees
and users of these facilities.
Capital Improvement Planning
• Inspect city building condition and project expected replacement schedule for building
structure and components.
- Determine 20-year anticipated building maintenance items and establish financial
plan.
• Served: Employees and Public
• Mandated: No
• Discretionary/value added: Avoid premature building failures and avoid unexpected
potential substantial financial expenditures.
General Construction
• Remodel office areas, paint, replace floor, repair office furniture, and similar projects as
needed.
- Manage in-house facility construction.
- Develop plans and specifications for in-house construction projects.
- Provide trade level skills for demolition and/or installation of office spaces and
devices (computers, phones).
• Served: Employees.
• Mandated: No.
• Discretionary/value added: Use of in-house staff ensures quality control and best possible
product for providing a comfortable and helpful work environment.
Project Management
• Oversee projects that require the use of contractors. Examples of these projects are the
MSC addition and City Hall remodeling.
- Hire design professionals and coordinate design.
- Develop bid packages for contractors.
- Research and oversee development of plans and specifications for any construction
projects using outside engineers/contractors.
- Inspect construction quality.
- Oversee all financial obligations for projects. Review all invoices and RFPs.
• Served: Employees.
• Mandated: No.
• Discretionary/value added: Use staff as project manager in applicable situations.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 42
________________________________________________________________________
Operations and Recreation Department
Organized Recreation
Roles by Function/Service
• Adult Athletic Leagues and Tournaments
- Served: Adults in our community.
- Mandated: No.
- Discretionary/value added: Provides adult athletic opportunities.
• Amphitheater, Picnic Shelter and Other Facility Rental
- Served: Residents, businesses and general public.
- Mandated: No.
- Discretionary/value added: Promotes community gathering places.
• Aquatic Park Group Reservations and Rentals
- Served: Residents, businesses and general public.
- Mandated: No.
- Discretionary/value added: Provides additional income and promotes our community.
• Art Programs: Youth and Adult
- Served: Youth and adult residents.
- Mandated: No.
- Discretionary/value added: Provides opportunity for participants to expand their art skills.
• Arts and Culture Grants
- Support and implement arts and culture grant program, including application, grant
submittals, facilitation of review committee meetings, grant contract management, support
of grant applicants and grant fund disbursements.
- Served: Community Foundation, Council, Friends of the Arts, community and applicants.
- Mandated: No, grant program administered in accordance with state law.
- Discretionary/value added: Works in cooperation with other agencies.
• Athletic Association and Other Community Group Liaisons
- Served: Youth in our community.
- Mandated: No.
- Discretionary/value added: Promotes community relations and connections.
• Community Education Contribution ($187,500 mainly for Lenox)
- May be some need to provide if it is used for facility maintenance of the building.
- Served: Youth and adults in our community.
- Mandated: No.
- Discretionary/value added: Similar to other youth and adult programs.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 43
• Farmers Market
- Served: Residents, businesses and general public.
- Mandated: No.
- Discretionary/value added: Promotes environmental benefits by providing locally owned
fruits and vegetables.
• Field and Facility Rental
- Served: Youth and adult residents.
- Mandated: No.
- Discretionary/value added: Provides coordination and monitors field usage to ensure
equitable community group usage and longevity/playability of fields.
• Healthy Lifestyle Classes
- Served: Adult residents and general public.
- Mandated: No.
- Discretionary/value added: Provides exercise and stress reduction classes to promote
healthy lifestyles.
• Inclusion and Adaptive Recreation Opportunities
- Served: Youth residents.
- Mandated: ADA requires the City to provide recreational opportunities to youth with
disabilities. As part of the inclusion program, we provide one-on-one assistance for
participants that may need support.
• Lifeguard Services
- Provide if the Aquatic Park is operational.
- Served: Residents, businesses and general public.
- Mandated: No.
- Discretionary/value added: Provides a safe environment for pool users.
• Portable Toilets
- Served: Youth and adult residents and general public.
- Mandated: No.
- Discretionary/value added: Provides restroom facilities for the public while participating
in programs or visiting parks.
• Preschool Programs
- Served: Youth in our community.
- Mandated: No.
- Discretionary/value added: Provides opportunities for preschool age kids to be active and
gain an interest in a variety of sports and activities.
• Public Art Facilitation
- Served: Residents, businesses and general public.
- Mandated: No.
- Discretionary/value added: Provides facilitation of the process to commission, select,
construct and install public art throughout the community.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 44
• Showmobile Rental
- Served: Residents, businesses and general public (also rented to other cities as money
maker)
- Mandated: No
- Discretionary/value added: Provides opportunity to rent portable entertainment stage for
residents and others in the community.
• Special Events
- Served: Youth and adult residents, and general public.
- Mandated: No.
- Discretionary/value added: Creates connections among community organizations,
residents, and area businesses.
• Summer Concerts
- Served: Youth and adult residents, business members and general public.
- Mandated: No.
- Discretionary/value added: Provides a free venue for residents of all ages to gather in the
park to enjoy music.
• Summer Playground Program
- Served: Youth in our community.
- Mandated: No.
- Discretionary/value added: Provides a low cost option for youth in our community to
gather at the parks for supervised activities including arts, crafts, games and sports.
• Youth Sport Leagues and Camps
- Served: Youth in our community.
- Mandated: No.
- Discretionary/value added: Provides a supervised opportunity for kids to engage in healthy
activities.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 45
________________________________________________________________________
Operations and Recreation Department
Westwood Hills Environmental Learning Center
Roles by Function/Service
• Birthday Parties
- Served: Youth in our community and other communities.
- Mandated: No.
- Discretionary/value added: Provides an opportunity for residents to have a supervised
party led by one of our naturalists. It is great marketing for other Nature Center programs.
• Family and Adult Nature Programs
- Served: Youth and adult residents and general public.
- Mandated: No.
- Discretionary/value added: Provides youth and adults with an opportunity to interact with
nature and learn more about our environment in a supervised program.
• Home School Classes
- Served: Youth in our community and other communities.
- Mandated: No.
- Discretionary/value added: Provides kids and families that choose to home school a chance
to have a naturalist teach them about our environment, animals and other related activities.
• Interpretive Center and Brick House Meeting Rooms
- Served: Residents, businesses and general public.
- Mandated: No.
- Discretionary/value added: Provides a quiet setting to host meetings or retreats.
• Preschool programs
- Served: Youth in our community and general public.
- Mandated: No.
- Discretionary/value added: Provides younger children an opportunity to learn about nature
and develop an interest in our environment.
• Puppet Shows
- Served: Youth in our community and general public.
- Mandated: No.
- Discretionary/value added: These specialized programs provide a fun environment for
youth to learn about nature and how to take care of our environment.
• School Curriculum Classes
- Served: Youth in our community and other cities.
- Mandated: No.
- Discretionary/value added: Provides the schools with additional curriculum and teachers
to fulfill their science and biology requirements.
• Snowshoe/Kick Sled and Park Pack Rentals
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 46
- Served: Youth and adult residents and general public.
- Mandated: No.
- Discretionary/value added: Provides an opportunity for residents to use equipment that
they may not have used before.
• Special Events
- Served: Youth and adult residents, and general public.
- Mandated: No.
- Discretionary/value added: Provides a chance for the residents to visit the Nature Center
for a fun event.
• Summer Camps
- Served: Youth in our community and other cities.
- Mandated: No.
- Discretionary/value added: Provides one week long programs for youth to learn about a
variety of nature related activities, animals and the environment.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 47
________________________________________________________________________
Operations and Recreation Department
Park Maintenance
Roles by Function/Service
• Ball Field Maintenance (Lining and Prep of Fields)
- Served: Youth in our community and other communities who play here.
- Mandated: No.
- Discretionary/value added: Provides chalking, field lining and painting, dragging of ball
fields and general maintenance for City sponsored programs and youth associations like
baseball, soccer, lacrosse, and football.
• Carpentry Projects (Cabinets, Signs and Games)
- Served: Residents.
- Mandated: No.
- Discretionary/value added: Create games for our special events; shelving and cabinets for
our shelters and facilities, and signs for our park and trail areas.
• Outdoor Landscaping and Maintenance of City Grounds
- Served: Residents and employees.
- Mandated: No.
- Discretionary/value added: Ensures safe, attractive, and well maintained landscaping and
grounds work for all city buildings including City Hall, Police Department, Fire Stations,
Westwood Nature Center, and MSC.
• Community Gardens
- Served: Youth and adults in our community.
- Mandated: No.
- Discretionary/value added: Provides tilling, watering, sectioning off individual garden
plots and garbage removal from the community garden areas.
• Dog Park Maintenance
- Provide as long as the facility is present. The fence could be removed and the facility
eliminated.
- Served: Residents.
- Mandated: No.
- Discretionary/value added: Empty garbage, keep gates operational and bring woodchips to
the two off-leash dog park sites.
• Forestry (Tree Trimming, Removal and Tree Planting on Public Property)
Provide tree planting, tree trimming, tree removal, and stump removal on public property.
Also provide tree trimming on boulevard areas where there is a visibility or safety hazard.
- Served: Residents, businesses and general public.
- Mandated: No.
- Discretionary/value added: Maintain our current infrastructure and provide safety.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 48
• Garbage Pick Up and Recycling in the Parks
- Pick up garbage.
- Served: Youth and adults in our community and all other park users.
- Mandated: No.
- Discretionary/value added: Provides garbage pick up, disposal and recycling in our parks.
• Irrigation System Maintenance and Repair
- Served: Residents and other park users.
- Mandated: No.
- Discretionary/value added: Keeps the grass alive, growing and green during the summer
months. City staff maintains and repairs all areas.
• Trail Maintenance
- Provide snow removal, crack filling, sweeping and other maintenance of the trail areas on
our City trails. We also provide the snow plowing on the two regional trails that go
through St. Louis Park.
- Served: Residents.
- Mandated: No.
- Discretionary/value added: Need to provide for safety reasons.
• Mowing of Entrance Signs
- Provide management of contracts or staff to mow the entrance sign areas.
- Served: Residents and general public.
- Mandated: No.
- Discretionary/value added: Need to provide.
• Mowing, Trimming and General Maintenance of Park and Open Space Areas
- Provide mowing, trimming, repair of all 52 park areas within our system.
- Served: Residents, businesses and general public.
- Mandated: No.
- Discretionary/value added: Need to provide, but at what level?
• Playground Equipment Inspection and Repair
- Provide certified staff to inspect each playground for compliance with the safety
regulations and repair damaged equipment as needed.
Served: Residents and general public.
- Mandated: No.
- Discretionary/value added: Safety.
• Outdoor Skating Rinks
- Provide flooding, snow clearing, sweeping of ice shavings, maintenance of hockey nets
and boards for all ice rinks in our system.
Served: Residents.
- Mandated: No.
- Discretionary/value added: Resident and customer enjoyment.
• Park Building Maintenance
- Provides repair and maintenance to the inside and outside of our park buildings. This
includes graffiti removal and set up and clean up after reservations.
- Served: Residents.
- Mandated: No.
-Discretionary/value added: Need to provide since we have the facilities.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 49
• Snow Plowing
- Provide snow plowing of park parking lots, trails, rinks, Nature Center and street plowing
in cooperation with Public Works.
- Served: Residents, businesses and general public.
- Mandated: City code.
- Discretionary/value added: Need to provide.
• Special Event Set Up (Parktacular, Neighborhood Meetings)
- Provide delivery of picnic tables, garbage cans, port-a-potties, etc., for community events
and neighborhood parties and meetings.
- Served: Residents.
- Mandated: No.
- Discretionary/value added:
• Twinkle Lights at Oak Hill Park
- Provide the purchase, maintenance and installation of lights on the trees throughout Oak
Hill Park from late November through February.
Served: Residents and general public.
- Mandated: No.
- Discretionary/value added: Resident and customer enjoyment.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 50
________________________________________________________________________
Operations and Recreation Department
Environment Division
Roles by Function/Service
• Solid Waste and Recycling
- Responsible for overseeing solid waste contracts for collecting solid waste, yard waste,
and residential recyclables.
- Served: Residents and the public.
- Mandated: State law and City Code; state delegated authority to Hennepin County, which
requires City to provide residential recycling services.
- Discretionary/value added: City Council prefers organized collection to provide solid
waste/recycling services.
• CAMP Water Monitor Program for Met Council
- Volunteers help monitor water quality of four ponds to determine if water quality is
improving.
- Served: Residents.
- Mandated: No, recommended.
- Discretionary/value added: Promotes community involvement by using volunteers.
• City Beautification with Flower Gardens
- Provide flower gardens located near park areas and throughout the City. We purchase the
flowers, prepare the soil, plant the flowers, water and weed the flowers.
- Served: Residents.
- Mandated: No.
- Discretionary/value added:
• Erosion Control Inspection and Compliance Follow Up
- Provide inspection and enforcement of silt fence and other erosion control measures.
- Served: Residents and businesses.
- Mandated: NPDES.
- Discretionary/value added: Support the environment.
• Outreach Education (NPDES, Environmental, Recycling)
- Served: Youth and adults in the community.
- Mandated: Some, through NPDES and the Clean Water Act.
- Discretionary/value added: Provides educational opportunity for adults and youth in the
community on the impact of their recycling actions on surface water quality.
• Shoreline restoration of Storm Water Ponds
- Provides for planning, purchasing and planting of plants along ponds to prevent erosion.
- Served: Residents.
- Mandated: Erosion control issue under NPDES.
- Discretionary/value added: Support the environment.
• Tree Inspection
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 51
- Provide certified inspectors for tree disease and coordinate the removal of those trees.
- Served: Residents and businesses.
- Mandated: Oak Wilt and Dutch Elm disease.
- Discretionary/value added: Support the environment
• Tree Removal Contract Management
- Coordinate the removal of public and private trees.
- Served: Residents and businesses.
- Mandated: No.
- Discretionary/value added: Support the environment.
• Weed Inspection and Compliance Follow Up
- Provide inspection and conformance of weed ordinance.
- Served: Residents and businesses.
- Mandated: Noxious weeds.
- Discretionary/value added: Support the neighborhoods and city.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 52
________________________________________________________________________
Operations and Recreation Department
Rec Center
Roles by Function/Service
• Aquatic Park Pool Maintenance
- Provide certified maintenance staff to work on facilities and issues associated with the
pool, water quality and building cleanliness.
- Served: Residents and general public.
- Mandated:
- Discretionary/value added: Need to provide if the facility exists.
• Banquet and Gallery Meeting Room Reservations
- Served: Residents and general public.
- Mandated: No.
- Discretionary/value added: Provides a low cost alternative for meeting space for weddings,
religious gatherings, birthday and anniversary parties and corporate meetings.
• Building and Arena Maintenance
- Provide certified staff to resurface ice, set up rooms, clean the building, and to operate the
boiler, refrigeration and dehumidification systems.
- Served: Residents and general public.
- Mandated: No.
- Discretionary/value added: Need to provide if the facility exists.
• Ice Rental Scheduling
- Provide a person to maximize ice use and income source. This person also works closely
with the City, Benilde-St. Margaret’s, St. Louis Park High School and the youth hockey
association on priority usage.
- Served: Residents and general public.
- Mandated: No.
- Discretionary/value added: Need to provide if the facility exists.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 53
________________________________________________________________________
Operations and Recreation Department
Equipment Maintenance
Roles by Function/Service
• Fuel Purchasing and Contract Management
- Provide for filling of fuel tanks and monitoring of use.
- Served: Employees and residents.
- Mandated: No.
- Discretionary/value added: Need to provide as long as there is a fleet. Some cost savings
with contracts.
• Outsourcing of Various Specialty Work (Body and Upholstery Repair)
- Manage projects that need to be outsourced.
- Served: Employees and residents.
- Mandated: No.
- Discretionary/value added: Finishes public safety vehicles with work by outside vendors.
• Parts Inventory and Purchasing
- Provide accurate inventory of necessary parts to ensure prompt servicing of vehicles.
- Served: Employees and residents.
- Mandated: No.
- Discretionary/value added: Need to provide if equipment is maintained in-house.
• Vehicle and Equipment Maintenance (Routine and Repairs)
- Provide prompt vehicle service to allow for efficient operation of City staff.
- Served: City staff and residents.
- Mandated: No.
- Discretionary/value added: Need to provide if we have City equipment.
• Vehicle and Equipment Purchasing
- Provide cost effective and timely planning of vehicle and equipment purchasing.
- Served: City staff and residents.
- Mandated: No.
- Discretionary/value added: Need to provide if we continue in house service.
• Vehicle and Equipment Sales and Disposal
- Provide for the sale of vehicles that are replaced or no longer needed.
- Served: City staff and residents.
- Mandated: No.
- Discretionary/value added: Need to provide.
• Welding
- Provide prompt and cost effective repair of vehicles and equipment needing welding.
- Served: City staff and residents.
- Mandated: No.
- Discretionary/value added: Doing it in house is more cost effective and better service.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 54
________________________________________________________________________
Operations and Recreation Department
Public Works Division
Roles by Function/Service
Administration
• Antennae Leases
- Negotiate and manage lease agreements for companies with antennas located on utility
facilities and property. Also involved with plan review and inspection of installation to
ensure compliance.
- Served: Businesses.
- Mandated: Federal and state law, City Code.
• Asset Management
- Along with Engineering Department, responsible for the long-range planning (asset
tracking and capital improvement plan) of the upgrade, maintenance and replacement
of City infrastructure assets, including streets, alleys, bridges, sidewalks, parking lots,
retaining walls, bus shelters, signs, street lights, traffic signals, entrance monuments,
railroad crossings, water, sewer and storm water conveyance systems, etc.
- Served: Public, Metropolitan Council, City Council, Hennepin County.
- Mandated: State and City Code.
• Special Service District
Utilities
• Sanitary Sewer
- Maintain, operate and improve the municipal wastewater collection and conveyance
system, which transports 6 million gallons per day of effluent to MCES collector
pipelines through 140 miles of City sewer pipes.
- Served: Residents, businesses and the public.
- Mandated: Federal and State law
• Water Utility/Drinking Water
- Maintain, operate and improve of the water utility which delivers safe, clean, drinking
water. Responsible for testing the public water supply for contaminants and reporting
results to the MDH and the public.
- Served: Residents, businesses and the public.
- Mandated: Federal and state law, City Code.
• Reilly
- Provide oversight and operation of the former Reilly Superfund site, including
mitigation, monitoring and reporting.
- Served: Public.
- Mandated: Federal and state law, CD-RAP.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 55
Operations
• Street Sweeping
- Sweep City streets at least twice per year to remove sand, leaves, grass clippings,
pollutants and other materials to prevent them from entering and harming public waters.
- Served: Environment, public.
- Mandated: Federal and state law, City Code.
• Traffic
- Inspect and maintain 2,400 street lights, 39 traffic signals and 8,400 street signs
throughout the City, including the relamping/rewiring of signals and streetlights,
installing and replacing pavement markings, signals, signs, and sign fabrication.
Evaluation of traffic control and safety requests (traffic studies, public involvements,
interdepartmental / agency coordination, etc.).
- Served: Motorists, bicyclists, pedestrians.
- Mandated: State law and City Code.
• Snow plowing
- Oversee snow and ice control activities on 290 lane miles of streets, 22 miles of alleys,
52 parking lots, 105 miles of public sidewalks, trails, and bus shelters. Responsible for
the remove/haul snow from paved alleys, parking lots, sidewalks and streets.
- Served: Public.
- Mandated: City Code.
• Residential Street Maintenance and Rehabilitation Program
- Administer infrastructure management systems to ensure that the roadway and utility
improvements are coordinated in a systematic way.
- Served: Public.
- Mandated: No.
- Discretionary/value added: Coordination of improvements is cost effective and good
for the long-term maintenance of City streets.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 56
________________________________________________________________________
Police Department
Patrol Operations Division
Roles by Function/Service
Animal Control
• Respond to animal complaints and enforce animal laws and regulation. Board and return
dogs and cats. Pick up and remove dead animals.
• Served: Residents and general public.
• Discretionary/value added: Community support.
Bicycle Patrol
• Provide bicycle patrol spring through fall using sworn and reserve officers to monitor parks
and public places, including bike trails. Conduct education and enforcement initiatives.
• Served: General public
• Discretionary/value added: Community support, education and outreach.
Directed Patrol (Traffic Complaints)
• Assign officers to monitor traffic complaints such as speeding and stop sign violations for
purposes of education and enforcement as needed.
• Served: Residents and businesses
• Discretionary/value added: Safety in the community.
Equip and Train Emergency Response Unit (Emergency Preparedness)
• Train and equip ERU team to respond to emergencies, disasters and major crimes.
• Served: Residents, businesses and general public
• Discretionary/value added: Safety
Fingerprinting Services
• Provide fingerprinting for residents and businesses related to background checks,
citizenship, adoption/foster care and professional licenses.
• Served: General public.
• Discretionary: Assistance to community.
Group Talks/Presentations
• Attend and make presentations to groups such as Lions, Lenox Seniors, etc., regarding
specific topics or police service in general.
• Served: Organized community groups.
• Discretionary/value added: Education and outreach.
Neighborhood Meetings
• Attend neighborhood meetings to address specific concerns or discuss general requests and
concerns related to police service.
• Served: Residents, neighborhood groups.
• Discretionary/value added: Outreach
Ongoing Initiatives (Crime Free Multi Housing)
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 57
• Identify and develop programs for the purpose of preventing crime and disorder in specific
categories such as businesses, schools, multi-family housing, etc.
• Served: Residents, businesses and general public.
• Discretionary/value added: Promote and enforce safe community.
Police Chaplains Program
• Provide staff support and training for clergy from the community who wish to support
Police and assist during times of loss and grief.
• Served: Community residents and Police Department.
• Discretionary/value added: Program support.
Provide Emergency Response Services
• Respond to all health and safety emergencies to provide aid and assistance.
• Served: Residents, businesses and others in the community. Also serve other cities and
agencies (mutual aid) as needed.
• Mandated: Yes.
Provide Response to Code Related Complaints (Interdepartmental)
• Work cooperatively with other City departments in addressing quality of life issues and
neighborhood irritants related to City codes and develop compliance strategies. Collect and
provide data to other departments related to after-hours issues.
• Served: Residents, businesses and others in the community. Also assist other departments.
• Discretionary/value added: Promote and enforce safe community.
Provide Response to Criminal Activity
• Respond to in-progress and past action crimes to assist victims and to identify and
apprehend suspects.
• Served: Residents, businesses and others in the community. Also serve other cities and
agencies (mutual aid) as needed.
• Mandated: Yes.
Provide Response to Quality of Life Issues/Problem Solving
• Respond to quality of life issues and neighborhood irritants which often cannot be resolved
in the criminal justice system. Use the SARA model (Scan, Analyze, Respond, Assess) to
eliminate or mitigate issues.
• Served: Residents, businesses and others in the community.
• Discretionary/value added: Promote, analyze and support safe community.
Routine Calls for Service (Advise, Inform, Report)
• Respond to broad range of calls such as alarms, accidents, suspicious persons, found
property, lost property, extra patrol, etc., as tallied in our monthly and annual reports.
• Served: Residents, businesses and general public.
• Discretionary/value added: Promote, enforce and support safe community.
Speed Trailer/Portable Signs
• Place in response to complaints or concerns in locations throughout the community to
educate and collect data. Follow up with enforcement where indicated.
• Served: Neighborhood residents, businesses, general public.
• Discretionary/value added: Education and promote safety.
St. Louis Park Police Explorers
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 58
• Provide staff and financial support for one of Minnesota’s oldest Police Explorer posts.
Conduct weekly meetings and training sessions, attend state and national competitions.
• Served: St. Louis Park High School students.
• Discretionary/value added: Promote safety.
St. Louis Park Police Reserves
• Provide staff and financial support for adults who live in the community and wish to attend
training, support our Police Department and give back to the community.
• Served: Reserve members, community residents and businesses.
• Discretionary/value added: Promote safe community.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 59
________________________________________________________________________
Police Department
Support Services Division
Roles by Function/Service
Alcohol Compliance Checks
• Conduct compliance checks annually of licensed liquor establishments to ensure
compliance in serving and selling alcoholic beverages.
• Served: License holders and general public.
• Mandated: Yes.
Alcohol Compliance Training
• Provide training for employees of licensed liquor establishments to facilitate compliance
and to re-train employees involved in compliance violations.
• Served: License holders and general public.
• Mandated: Yes.
Automated Pawn System (APS Administration)
• Conduct monthly audits of pawned items that are entered into APS by Excel Pawn. Review
monthly pawn list and submit to Finance for billing.
• Served: Pawn Shops, Finance department, general public
• Discretionary/value added.
Community Presentations to Businesses (ID Theft)
• Identify crime trends affecting St. Louis Park businesses and provide presentations to
educate and promote prevention.
• Served: Businesses.
• Discretionary/value added: Promote and enforce safe community.
Criminal Investigations
• Conduct criminal investigations by collecting evidence and taking statements for purposes
of identifying and prosecuting suspects in criminal cases.
• Served: Residents and businesses.
• Mandated: Yes.
Elementary School Liaison/D.A.R.E. Officer
• Build relationships and provide training and resources to students and staff, conduct
investigations and make referrals as needed.
• Served: Staff and students.
• Discretionary/value added: Promote, educate, connect and communicate.
Junior High School Liaison/D.A.R.E. Officer
• Build relationships and provide training and resources to students and staff, conduct
investigations and make referrals as needed.
• Served: Staff and students.
• Discretionary/value added: Promote, educate, connect and communicate.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 60
Liquor License Background Checks
• Conduct background investigations on applicants for City liquor licenses to facilitate
licensing process.
• Served: Applicants and City Clerk’s Office.
• Mandated: Yes.
Massage License Background Checks
• Conduct background investigations on license applicants to facilitate licensing process in
cooperation with Inspections.
• Served: Applicants, Inspections Department, general public.
• Discretionary/value added: Coordinate activities for safe community.
Pawn License Background Checks
• Conduct background investigations on license applicants to facilitate licensing process in
cooperation with Inspections Department
• Served: Applicants, Inspections Department, general public.
• Discretionary/value added: Coordinate activities for safe community.
Peddler/Solicitor/Transient Merchant Application Background Checks
• Conduct background investigations on applicants.
• Served: Applicants, department, general public.
• Mandated: Yes
Permit to Purchase Handgun
• Distribute and review permit to purchase applications. Conduct background checks and
issue or deny permits as appropriate.
• Served: Applicants and general public.
• Mandated: Yes.
Police Advisory Commission Liaison and Support
• Work as liaison to PAC and facilitate meetings and resource requests. Provide general
direction and assist in preparation of annual report and work plan.
• Served: Police Department, PAC members and general public.
• Mandated: Yes.
Predatory Offender Checks (Registered Sex Offenders)
• Conduct quarterly checks on registered sex offenders to verify address and compliance with
any terms and conditions.
• Served: Residents and Criminal Justice System.
• Discretionary/value added: Safety, security and enforcement.
Property Room Management
• Operate property room which stores evidence and other property that will be returned to
owner, sold at auction or destroyed. Cash and auction proceeds go to general fund.
• Served: Criminal Justice System and general public.
• Mandated: Yes.
Senior High School Liaison
• Build relationships and provide training and resources to students and staff, conduct
investigations and make referrals as needed.
• Served: Staff and students.
• Discretionary/value added: Promote, educate, connect and communicate.
Tobacco Compliance Checks
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 61
• Conduct compliance checks annually of businesses licensed to sell tobacco products to
ensure compliance in selling only to customers of legal age and with identification.
• Served: Businesses selling tobacco and general public.
• Mandated: Yes.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 62
________________________________________________________________________
Police Department
Communications Division
Roles by Function/Service
Operate Public Safety Communications Center
• Operate full service public safety communications center managing both emergency and
non-emergency service requests. Support Police and Fire service initiatives and provide jail
and after hours front counter support.
• Served: St. Louis Park Police and Fire, general public.
• Discretionary/value added: Direct management of communication for St. Louis Park
Provide Communications Van Support
• Operate Communications Van in support of Police and Fire for training and emergency
operations. Provide special services to Police and Fire for St. Louis Park as requested.
• Served: St. Louis Park Police and Fire, general public.
• Discretionary/value added: Safety, security and enforcement operations.
Emergency Operations Center (EOC)
• Operate and manage Emergency Operations Center with Fire Department for major public
safety events.
• Served: St. Louis Park Police and Fire, general public.
• Discretionary/value added: Safety, security and enforcement operations.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 63
________________________________________________________________________
Police Department
Community Outreach Division
Roles by Function/Service
Coordination of Neighborhood Watch
• Information and resources to neighborhood leaders on trends, activities and prevention.
• Served: Residents.
• Discretionary/value added: Communication
Citizens Police Academy:
• Six-week program where community members interact with members of Department.
• Increase understanding of the role and function of the Police Department and how citizens
can play an integral part in crime prevention.
• Served: Community members.
• Discretionary/valued added: Communication and outreach.
Crime Analysis and Dissemination of Results
• Conduct regular analysis of crime and activity trends so that resources can be effectively
utilized for interdiction and prevention.
• Served: Police Department, other City staff.
• Discretionary/value added: Communication with staff.
Crime Free Multi-Housing Ordinance (Tracking/Administration/Notification)
• Provide tracking, administration and notification support required by ordinance. Provide
training and updates for property managers and owners of licensed rental properties.
• Served: Property managers and owners, Inspections Department, general public.
• Mandated: Yes.
Develop and Lead Strategic Initiatives (Graffiti, etc.)
• Use data and emerging trends to develop and lead strategic initiatives, including creation of
partnerships and informing and enlisting the community.
• Served: Residents, businesses and general public.
• Discretionary/value added: Continued service delivery and support of community.
Development Review Committee Liaison
• Participate in city-wide work group related to development and redevelopment initiatives
for public safety feedback.
• Served: General public.
• Mandated: Yes.
Human Rights Commission Liaison and Support
• Serve as liaison to Human Rights Commission and facilitate meetings and resource
requests. Provide general direction and assist in preparation of annual report and work plan.
• Served: Police Department, Human Rights Commission members and general public.
• Mandated: Yes.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 64
Joint Community Police Partnership
• Develop and deliver training, facilitate community dialogs, and disseminate information to
the community to increase understanding between the Police and cultural communities.
• Served: Cultural communities and Police Department
• Discretionary/value added: Outreach
Louisiana Court Neighborhood
• Provide resources for neighborhood activities and regular meetings with staff.
• Served: Residents of Louisiana Court and property managers.
• Discretionary/value added: Support and outreach
Meadowbrook Neighborhood
• Provide resources for neighborhood activities and regular meetings with staff.
• Served: Residents of Meadowbrook, Meadowbrook management.
• Discretionary/value added: Support and outreach
Neighborhood Association Liaison and Facilitation
• Provide liaison to neighborhoods and facilitate information sharing with neighborhoods.
• Served: Residents.
• Mandated: Yes.
Neighborhood Forums
• Provide support in planning neighborhood forums, giving residents an opportunity to give
and receive information on topics of interest and concern.
• Served: Residents.
• Discretionary/value added: Support and outreach
Neighborhood Grants Coordination
• Provide liaison to coordinate grant application and execution process. Provide support and
guidance to neighborhood leaders and keep Council informed.
• Served: Residents and City Council.
• Discretionary/value added: Support and outreach
Neighborhood Surveys by Patrol Districts
• Conduct surveys on a bi-annual basis to provide residents an opportunity to let us know
about concerns related to crime and quality of life issues in their neighborhoods. Results
are shared with other City departments and entered into Request Partner as needed.
• Served: Residents, Police Department, other City departments.
• Discretionary/value added: Planning and community support.
Plan and Execute National Night Out
• Provide planning and organization for 120 to 140 block parties each year for National Night
Out. Coordinate traffic issues, prizes and staff visits for each party.
• Served: Residents.
• Discretionary/value added: Support and community outreach
Premise Surveys and Safety Talks
• Provide premise surveys and safety talks to individuals or businesses in response to victim
requests and for prevention purposes.
• Served: Residents, businesses and general public.
• Discretionary/value added: Community education, communication and outreach.
Public Crime and Activity Mapping and Statistics
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 65
• Maintain and update mapping and statistics related to activity for website, monthly and
annual reporting. Provide information in response to requests.
• Served: Residents, businesses and general public.
• Discretionary/value added.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 66
________________________________________________________________________
Police Department
Clerical Services Division
Roles by Function/Service
Clerical Support for City Prosecutor
• Provide clerical support to City Prosecutor, including preparing complaints and other
paperwork for in custody and out of custody cases, preparing subpoenas for victims and
witnesses, responding to requests from defendants and defense attorneys for Police reports,
audio/video recordings and other documents, compiling/maintaining case files for City
Prosecutor.
• Served: City Prosecutor, Police Department, defense attorneys.
• Discretionary/value added: Supports departments activities.
Collect and Share Information with Other Departments and Other Agencies
• Provide information to other departments and agencies as requested, such as Police reports,
calls for service, crime statistics, etc.
• Served: City departments and other agencies.
• Discretionary/value added: Communication and collaboration.
Court Notification
• Coordinate requests from prosecutors and court personnel for police officers to appear in
court on criminal cases. Notify officers of court cancellations/continuations and
dispositions. Provide Police reports and other documents as needed.
• Served: Officers, prosecutors, court personnel.
• Discretionary/value added: Supports safe community and enforcement.
Customer Service
• Provide information and assistance to customers by phone and front counter in accordance
with department policies and data practices laws.
• Served: Residents, businesses and general public.
• Discretionary/value added: Communication, education and outreach.
Data Entry
• Enter Police reports, citations, gun permit applications and other documents for retrieval
and analysis purposes.
• Served: Police Department and general public.
• Discretionary/value added: Supports department activities.
Maintenance of Office Equipment/Supplies/Forms
• Order and maintain office equipment, supplies and forms for the Police Department.
Monitor budget and submit invoices to Finance Department for payment.
• Served: Police, Information Resources and Finance Departments.
• Discretionary/value added: Supports department activities.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 67
Mandatory Reporting to County, State and Federal Agencies
• Provide statistics and other information to state, federal and county agencies for tracking,
retrieval and comparison purposes.
• Served: Criminal Justice System.
• Mandated: Yes.
Records Management
• Organize, sort, file, maintain and purge documents in accordance with City records
retention schedule and other laws.
• Served: Police Department, other agencies and general public.
• Mandated: Yes.
Typing/Transcription
• Type statements, letters, notices, memos and other correspondence to assist with case
investigations, prosecution and for general notification purposes.
• Served: Police Department, City/County Attorney’s Office, District Court, general public.
• Discretionary/value added: Supports department activities.
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 68
Capital Improvement Program
City of St. Louis Park, MN
FUNDING SOURCE SUMMARY
2015 2024thru
Total20152016201720182019Source20202021202220232024
Cable TV 78,50077,500 1,000
Cable TV - Time Warner Equipment Grant 690,200265,300 36,550 9,250 14,100 79,600 285,400
Capital Replacement Fund 30,504,0653,092,210 3,257,163 2,588,428 4,485,827 2,338,785 2,752,826 2,256,564 3,826,656 3,480,594 2,425,012
E-911 Funds 300,00075,000 70,000 80,000 75,000
EDA Development Fund 1,095,000765,000 285,000 45,000
G.O. Bonds 25,417,5003,521,000 1,085,000 1,223,000 4,962,000 6,214,000 5,647,000 1,813,000 952,500
HRA Levy 1,012,5421,012,542
Municipal State Aid 7,862,2001,779,000 696,700 854,100 1,232,400 327,600 778,600 586,700 535,700 535,700 535,700
Park Improvement Fund 16,711,0001,507,000 5,696,500 1,654,500 1,365,500 991,000 1,135,000 1,052,000 867,500 1,040,000 1,402,000
Pavement Management Fund 22,110,8001,970,500 2,709,500 1,979,200 2,042,800 2,106,400 2,135,500 2,198,000 2,257,700 2,326,300 2,384,900
Permanent Improvement Revolving Fund 198,000198,000
Police & Fire Pension 2,973,000270,000 700,000 121,500 131,500 22,000 25,000 125,000 96,500 1,481,500
PW Engineering Budget 91,75023,750 65,000 3,000
PW Operations Budget 3,679,013347,518 356,388 361,458 330,105 381,047 345,508 341,989 401,000 455,500 358,500
Reilly Industries 17,50017,500
Sanitary Sewer Utility 10,160,0032,069,000 1,860,667 692,667 720,667 760,667 822,667 771,667 760,667 790,667 910,667
Solid Waste Utility 110,00045,000 10,000 45,000 10,000
Special Assessments 1,421,700110,000 326,000 350,000 565,700 70,000
State of Minnesota 1,260,000220,000 1,040,000
Stormwater Utility 11,974,4034,449,000 1,768,667 738,867 690,967 664,067 533,167 1,518,267 520,367 801,467 289,567
Tax Increment - Elmwood 3,326,5093,326,509
Tax Increment Financing 75,00075,000
U.S. Government 800,000800,000
Water Utility 28,641,4942,859,000 3,627,666 2,200,666 2,212,666 2,386,666 3,455,666 2,329,666 2,375,666 2,437,666 4,756,166
23,568,778 22,405,801 13,603,136 24,188,283 16,464,332 170,510,179GRAND TOTAL 18,003,334 12,892,853 12,702,756 12,034,394 14,646,512
Monday, June 16, 2014
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 69
Capital Improvement Program
City of St. Louis Park, MN
PROJECTS & FUNDING SOURCES BY DEPARTMENT
2015 2024thru
Total20152016201720182019Department20202021202220232024
Buildings
2013PD/CH2 45,000Police Station/City Hall Fire Alarm Panel 45,000
2013PD4 18,000Police Station - HVAC Computer
upgrade
18,000
31140002 310,000City Hall 3rd Floor Covering and
Furniture
310,000
31150001 30,000City Hall Garage Overhead Doors 30,000
31150002 180,000City Hall 3rd Floor Customer Counter
Remodel
180,000
31160001 100,000City Hall Roof Top AC Units (two units)100,000
31160002 10,000City Hall Chip, Seal, Stripe Main
Parking Lot
10,000
31160003 20,000City Hall Garage Unit Heaters 20,000
31170001City Hall Council Chambers
Carpeting/Furnishings
70,00070,000
31180002 30,000City Hall Remodel 2nd and 3rd floor
restrooms
30,000
31200001City Hall Timber Retaining Walls 60,00060,000
31230001City Hall ITE & Gould Elect Panel
Replacement
25,00025,000
32150001 35,000Police Station Seal for Air Infiltration 35,000
32150002 6,000Police Station Wall Sign with Lighting 6,000
32170001Police Station replace boiler system 60,00060,000
32170002Police Station Concrete Sidewalk 15,00015,000
32180002 180,000Police Station - Replace office
furnishings
180,000
32180003 35,000Police- Replace ceiling tiles 35,000
32190001Police Station Remodel Restrooms 75,00075,000
32190002Police StationShooting Range Exhaust 45,00045,000
32200001Police Station Water Heaters 7,0007,000
Monday, June 16, 2014
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 70
Total20152016201720182019Department20202021202220232024
2,352,000734,000 185,000 165,000 260,000 195,000Capital Replacement Fund 210,000 118,000 415,000 70,000
63,00063,000Pavement Management Fund
2,415,000734,000 248,000 165,000 260,000 195,000Buildings Total 210,000 118,000 415,000 70,000
33140001 45,000MSC - Chip Seal and Re-Stripe parking
lot
45,000
33140002 15,000 15,000MSC & Fire Stations CO Sensor
Replacement
60,00015,000 15,000
33140003 40,000MSC Roof Mounted 40kw Photovoltaic
Panel System
40,000
33150002 50,000MSC Fencing 50,000
33160001 20,000MSC Bay'sConvert HVAC to Digital
Controls
20,000
33170001MSC Convert Exterior HID to LED 20,00020,000
33190001 15,000MSC Air Compressor Replacement 15,000
33200001 165,000MSC Car Wash Unit Replace with
Automatic
165,000
33200002MSC Interior Parking Bays striping
parking bays
8,0008,000
33200003MSC Service Bays-Sealant 75,00075,000
33210001MSC Office Carpeting 18,00018,000
33210002MSC Paint Booth Maintenance 25,00025,000
33220001MSC Old Bay Roofing 400,000400,000
33250001MSC Fuel Station Replacement 45,00045,000
34160001 4,000FS #1 Chip, seal, stripe both prking lots 4,000
35160001 4,000FS #2 Chip, seal, stripe both prking lots 4,000
36160001 50,000Westwood Nature Master Planning 50,000
36190001 15,000Westwood Nature Center Replace
Rooftop HVAC Unit
15,000
2,415,000734,000 248,000 165,000 260,000 195,000Buildings Total 210,000 118,000 415,000 70,000
Cable TV
11151001 120,000Van Cameras 120,000
11151002 20,000Van Camera Cases 20,000
11151003 13,000Van Camera Cables 13,000
11151004 15,000LCD monitors 15,000
11151005 2,500Hard-Drive Video Recorder 2,500
Monday, June 16, 2014
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 71
Total20152016201720182019Department20202021202220232024
11151006 6,000Converter for Recorder 6,000
11151007 36,000Tripods for On Location 36,000
11151008 16,500Video Switcher 16,500
11151009 4,200SD/HD converter 4,200
11151010 1,500DVD recorders 1,500
11151011 1,500Tripods 1,500
11151012 900Unit pro light kit 900
11151013 28,200Playback systems 28,200
11152002 8,500Server for channel 96 8,500
11152003 1,000DSLR camera 1,000
11152004 45,000Community Room video production
equipment
45,000
11152005 23,000Live TV over IP video transport 23,000
11161001 750Announcer Headsets 750
11161002 500Shotgun mics 500
11161003 300Hand-held mics 300
11161004 35,000Replacement edit systems 35,000
11171001Wireless mic systems 2,0002,000
11171002CG 7,0007,000
11171003CD Player 250250
11172006Announcer intercom,1,0001,000
11181001 2,000300-foot audio snake & reel 2,000
11181002 300Announcer Monitor 300
11181003 40050-foot audio snake 400
11181004 1,500Behringer Audio Equipment 1,500
11181005 7,500Camcorders 7,500
11181006 1,500DVD recorders 1,500
11181007 900Unit pro light kit 900
11191001 500DVD Recorders 500
11191002 30,000Slow-motion replay 30,000
11191003 70012-channel audio mixer 700
11191004 500Shotgun mics 500
11191005 300Hand-held mics 300
11191006 10,200NLE stations 10,200
11191007 900Microphones 900
11191008 1,500Tripods 1,500
Monday, June 16, 2014
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 72
Total20152016201720182019Department20202021202220232024
78,50077,500 1,000Cable TV
690,200265,300 36,550 9,250 14,100 79,600Cable TV - Time Warner Equipment
Grant
285,400
768,700342,800 36,550 10,250 14,100 79,600Cable TV Total 285,400
11191009 35,000Replacement edit systems 35,000
11201001Van Cameras 120,000120,000
11201002Van Camera Cases 20,00020,000
11201003Van Camera Cables 13,00013,000
11201004LCD monitors 15,00015,000
11201005Studio cameras 15,00015,000
11201006Microphones 900900
11201007Camera monitors 900900
11201008Hard-Drive Video Recorder 2,5002,500
11201009Conveter for Recorder 6,0006,000
11201010Tripods for On Location 36,00036,000
11201011SD/HD converter 4,2004,200
11201012Video Switcher 16,50016,500
11201013DVD recorder 1,5001,500
11201014Playback systems 28,20028,200
11201015Production switcher 4,5004,500
11201016Teleprompter 1,2001,200
768,700342,800 36,550 10,250 14,100 79,600Cable TV Total 285,400
Engineering
20052000 2,488,000Street Project - TH 100 Reconstruction 2,488,000
40144000 2,666,000 1,450,000Storm Water- Bass Lake Preserve
Rehab
4,116,000
40149000 5,000Sanitary Sewer - MCES Golden Valley 5,000
40149100 5,000Sanitary Sewer - MCES Hopkins
Interceptor
5,000
40150003 194,000Concrete Replacement- SW-C&G-CB 194,000
40151003 2,900,500Street - Local Street Rehab (Area 3)2,900,500
40151100 1,696,500Street - MSA Street Rehab (Walker/
36th)
1,696,500
Monday, June 16, 2014
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 73
Total20152016201720182019Department20202021202220232024
40151207 275,000Street Mt Proj - Sealcoat Streets (Area
7)
275,000
40151208 268,518Street Mt Proj - Sealcoat Streets (Area
8)
268,518
40151600 110,000 158,000 37,500 5,500Parking Lot Rehabilitation Project 443,00010,000 120,000 02,000
40151700 316,250Bridge - W 36th St @ Minnehaha Creek 316,250
40152000 3,521,000CTP! Sidewalk - Trail - Bikeway
Installations 2015
3,521,000
40153004 400,000Sanitary Sewer- Mainline Rehab (Area
4)
400,000
40154000 250,000Storm Water- Walker Pond Expansion 250,000
40154001 300,000Storm Water- MCWD Cold Storage Site 300,000
40160003 282,000Concrete Replacement- SW-C&G-CB 282,000
40161000 336,000Street - Reconstruction (Utica Avenue)336,000
40161004 4,801,500Street - Local Street Rehab (Area 4)4,801,500
40161100 596,700Street - MSA Street Rehab (CLR / Flag)596,700
40161201 269,388Street Mt Proj - Sealcoat Streets (Area
1)
269,388
40161300 47,500 46,500Traffic Signal - Repl Control Cabinets 198,00052,50051,500
40162000 917,000CTP! Sidewalk - Trail - Bikeway
Installations 2016
917,000
40163005 420,000Sanitary Sewer- Mainline Rehab (Area
5)
420,000
40165000 880,000Water - Recoat Reservoir 2 @ WTP #6 880,000
40170003Concrete Replacement- SW-C&G-CB 198,400198,400
40171005Street - Local Street Rehab (Area 5)4,012,0004,012,000
40171100Street - MSA Street Rehab (Louisiana
Ave)
854,100854,100
40171101Street - Cedar Lake Road
Improvements
75,00075,000
40171202Street Mt Proj - Sealcoat Streets (Area
2)
270,276270,276
40171203Street Mt Proj - Sealcoat Streets (Area
3)
271,182271,182
40171700Bridge - W 37th St @ Minnehaha Creek 1,150,0001,150,000
40172000CTP! Sidewalk - Trail - Bikeway
Installations 2017
1,223,0001,223,000
40173006Sanitary Sewer- Mainline Rehab (Area
6)
440,000440,000
40174000Storm Water- Louisiana Oaks Pond
Rehab
450,000450,000
40180003 200,600Concrete Replacement- SW-C&G-CB 200,600
Monday, June 16, 2014
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 74
Total20152016201720182019Department20202021202220232024
40181006 4,349,500Street - Local Street Rehab (Area 6)4,349,500
40181100 678,600Street - MSA Street Rehab (Beltline
Blvd)
678,600
40181101 535,700Street - MSA Street Rehab
(Edgewood/Cambridge)
535,700
40181102 163,800Street - MSA Street Rehab (Ottawa)163,800
40181204 272,105Street Mt Proj - Sealcoat Streets (Area
4)
272,105
40181300 300,000Traffic Signal - W36th St @ Xenwood
Ave
300,000
40181700 1,495,000Bridge - Louisiana Ave @ Minnehaha
Creek
1,495,000
40182000 4,962,000CTP! Sidewalk - Trail - Bikeway
Installations 2018
4,962,000
40183007 460,000Sanitary Sewer- Mainline Rehab (Area
7)
460,000
40184000 400,000Storm Water- Oregon Pond Basin
Rehab
400,000
40186000 2,039,051Street- W36th Street Reconstruction 2,039,051
40186001 2,000,000Street- Wooddale Ave Reconstruction 2,000,000
40190003 202,800Concrete Replacement- SW-C&G-CB 202,800
40191007 4,457,000Street - Local Street Rehab (Area 7)4,457,000
40191100 327,600Street - MSA Street Rehab (W28th St)327,600
40191205 278,047Street Mt Proj - Sealcoat Streets (Area
5)
278,047
40192000 6,214,000CTP! Sidewalk - Trail - Bikeway
Installations 2019
6,214,000
40193008 480,000Sanitary Sewer- Mainline Rehab (Area
8)
480,000
40194000 270,000Storm Water- Browndale Pond Rehab 270,000
40194001 90,000Storm Water- Sumter Pond Rehab 90,000
40197000 3,000Street - Excelsior Blvd Resurfacing 3,000
40200003Concrete Replacement- SW-C&G-CB 205,000205,000
40201008Street - Local Street Rehab (Area 8)4,480,0004,480,000
40201100Street - MSA Street Rehab (Shelard
Pkwy)
678,600678,600
40201206Street Mt Proj - Sealcoat Streets (Area
6)
284,008284,008
40201300Railroad - Whistle Quiet Zones 100,000100,000
40202000CTP! Sidewalk - Trail - Bikeway
Installations 2020
5,647,0005,647,000
40203001Sanitary Sewer- Mainline Rehab (Area
1)
510,000510,000
Monday, June 16, 2014
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 75
Total20152016201720182019Department20202021202220232024
40204000Storm Water- Lamplighter Pond Rehab 109,000109,000
40204001Storm Water- Otten Pond Rehab 109,000109,000
40205000Water- Recoat Elevated Water Tower
#2
1,210,0001,210,000
40210003Concrete Replacement- SW-C&G-CB 206,100206,100
40211001Street - Local Street Rehab (Area 1)4,587,5004,587,500
40211100Street - MSA Street Rehab (TBD)586,700586,700
40211207Street Mt Proj - Sealcoat Streets (Area
7)
289,989289,989
40212000CTP! Sidewalk - Trail - Bikeway
Installations 2021
1,813,0001,813,000
40213002Sanitary Sewer- Mainline Rehab (Area
2)
520,000520,000
40214000Storm Water- Twin Lakes Sed Basin
Rehab
1,242,0001,242,000
40220003Concrete Replacement- SW-C&G-CB 209,400209,400
40221002Street - Local Street Rehab (Area 2)4,695,0004,695,000
40221100Street - MSA Street Rehab (TBD)535,700535,700
40221208Street Mt Proj - Sealcoat Streets (Area
8)
290,000290,000
40222000CTP! Sidewalk - Trail - Bikeway
Installations 2022
952,500952,500
40223003Sanitary Sewer- Mainline Rehab (Area
3)
540,000540,000
40224000Storm Water- Westdale Sed Basin
Rehab
248,000248,000
40230003Concrete Replacement- SW-C&G-CB 211,600211,600
40231003Street - Local Street Rehab (Area 3)4,802,5004,802,500
40231100Street - MSA Street Rehab (TBD)535,700535,700
40231201Street Mt Proj - Sealcoat Streets (Area
1)
300,000300,000
40233004Sanitary Sewer- Mainline Rehab (Area
4)
570,000570,000
40234000Storm Water- Cedar Manor Lake Rehab 528,000528,000
40240003Concrete Replacement- SW-C&G-CB 213,800213,800
40241004Street - Local Street Rehab (Area 4)4,910,0004,910,000
40241100Street - MSA Street Rehab (TBD)535,700535,700
40241202Street Mt Proj - Sealcoat Streets (Area
2)
300,000300,000
40243005Sanitary Sewer- Mainline Rehab (Area
5)
580,000580,000
53155100 50,000Sanitary Sewer- LS Mtce (LS #5)50,000
Monday, June 16, 2014
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 76
Total20152016201720182019Department20202021202220232024
240,000240,000EDA Development Fund
25,417,5003,521,000 1,085,000 1,223,000 4,962,000 6,214,000G.O. Bonds 5,647,000 1,813,000 952,500
1,012,5421,012,542HRA Levy
7,762,2001,779,000 596,700 854,100 1,232,400 327,600Municipal State Aid 778,600 586,700 535,700 535,700 535,700
22,047,8001,970,500 2,646,500 1,979,200 2,042,800 2,106,400Pavement Management Fund 2,135,500 2,198,000 2,257,700 2,326,300 2,384,900
198,000198,000Permanent Improvement Revolving Fund
91,75023,750 65,000 3,000PW Engineering Budget
1,791,513183,518 186,888 186,458 149,605 195,047PW Operations Budget 154,008 144,989 198,500 247,500 145,000
17,500Reilly Industries 17,500
7,320,000820,000 640,000 660,000 680,000 700,000Sanitary Sewer Utility 730,000 740,000 760,000 790,000 800,000
1,421,700110,000 326,000 350,000 565,700Special Assessments 70,000
1,260,000220,000 1,040,000State of Minnesota
11,733,4004,380,000 1,747,000 716,200 667,300 628,400Stormwater Utility 487,500 1,512,600 519,700 800,800 273,900
3,326,5093,326,509Tax Increment - Elmwood
75,00075,000Tax Increment Financing
800,000800,000U.S. Government
26,297,5002,000,000 2,930,000 2,100,000 2,150,000 2,200,000Water Utility 3,410,000 2,250,000 2,300,000 2,350,000 4,607,500
110,812,91415,445,768 10,158,088 8,943,958 17,893,856 12,374,447Engineering Total 13,342,608 9,245,289 7,524,100 7,120,300 8,764,500
53245500Water Project - WTP #6 GAC Upgrade 2,190,0002,190,000
53245501Reilly Site - Install Monitor Well (W413)35,00035,000
110,812,91415,445,768 10,158,088 8,943,958 17,893,856 12,374,447Engineering Total 13,342,608 9,245,289 7,524,100 7,120,300 8,764,500
Fire
65150001 6,000Rapid Response Inflatable 6,000
65160001 32,000SCBA Fill Stations 32,000
65990001 8,000 8,000 16,000 8,000Thermal Imagers 80,0008,000 8,000 8,000 8,0008,000
65990002 20,000 20,000Outside Warning Sirens 100,00020,000 20,000 20,000
65990003 400,000SCBA Replacement 860,000460,000
65990004Hydraulic Rescue Tool 60,00030,000 30,000
65990005 32,000Lucas Device 64,00032,000
1,202,00034,000 440,000 28,000 48,000 28,000Fire Total 28,000 8,000 550,000 38,000
Monday, June 16, 2014
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 77
Total20152016201720182019Department20202021202220232024
1,202,00034,000 440,000 28,000 48,000 28,000Capital Replacement Fund 28,000 8,000 550,000 38,000
1,202,00034,000 440,000 28,000 48,000 28,000Fire Total 28,000 8,000 550,000 38,000
Operations & Recreation
20225007Rec Center Arenas Rubber Floor
Replacement
250,000250,000
21150304 25,000Aquila Park Tennis Court Resurface 25,000
21150407 7,000Court Resurface(tns)-Bass Lake 7,000
21153609 252,000Louisiana Oaks North Parking Lot
Addition
252,000
21154005 7,500Court Resurface (BB) Minikahda Vista
Park
7,500
21154010 11,000Minikahda Vista Park Backstop
Replacement
11,000
21154211 60,000Playground Eqpt Repl - Nelson Park 60,000
21154308 7,000Court Resurface (tns) - Northside Park 7,000
21154806 7,500Court Resurface (BB) Pennsylvania
Park
7,500
21155649 85,000Skate Park Equipment Replacement 85,000
21156422 100,000Wolfe Park Boardwalk Replacement
(south end)
100,000
21159920 30,000Trail Reconstruction - CLR/Quentin
Ave/Ridge Dr
30,000
21160201 17,000Aquila Park Building Locks and
Security Camera
17,000
21160402 30,000ADA Trail Conn.-Bass Lake Pk to
George Haun Trail
30,000
21160419 13,500Trail Seal Coat - Bass Lake 13,500
21160705 50,000Playground Eqpt Repl - Blackstone Park 50,000
21161103 60,000Carpenter Park Ball Field Fence
Replacement
60,000
21161304 12,000Cedar Knoll Park/Carlson Field
Scoreboard
12,000
21162706 50,000Playground Eqpt Repl - Jersey Park 50,000
21162907 50,000Playground Eqpt Repl - Justad Park 50,000
21164420 13,500Trail Seal Coat - Oak Hill Park 13,500
21165218 125,000Trail Lights (LED) at Shelard Park 125,000
21166408 100,000Playground Eqpt Repl - Wolfe Park 100,000
21166421 13,500Trail Seal Coat - Wolfe Park 13,500
Monday, June 16, 2014
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 78
Total20152016201720182019Department20202021202220232024
21166425 16,000Trail Lights (LED) at Wolfe Park 16,000
21170302Aquila Park Fields 1-4 Lights and Poles
Upgrade
450,000450,000
21170507Playground Eqpt Repl - Bass Lake Park 60,00060,000
21172106Parking Lot Seal Coat - Fern Hill Park 17,50017,500
21174404Oak Hill Park Splash Pad Feature
Replacement
60,00060,000
21174908Playground Eqpt Repl - Rainbow Park 50,00050,000
21175220Trail Reconstruction - Shelard Park 40,00040,000
21175809Playground Eqpt Repl - Twin Lakes
Park
60,00060,000
21175921Victoria Lake Parking Lot 50,00050,000
21176110Playground Eqpt Repl - Webster Park 60,00060,000
21176424Wolfe Park Pergola Work 10,00010,000
21179919Trail Sealcoat - Various Trails 30,00030,000
21180301 7,500Court Resurface (BB) Aquila Park 7,500
21180305 35,000Parking Lot Resurface - Aquila Park 35,000
21180321 7,000Repaint Park Building - Aquila Park 7,000
21180611 62,500Playground Eqpt Repl - Birchwood Park 62,500
21180622 7,000Repaint Park Building - Birchwood Park 7,000
21181023 7,000Repaint Park Building - Browndale Park 7,000
21181124 6,000Repaint Park Building - Carpenter Park 6,000
21181306 8,000Parking Lot Resurface - Cedar Knoll
Park
8,000
21181325 2,000Repaint Park Building - Cedar Knoll
Park
2,000
21181707 8,000Parking Lot Resurface - Creekside Park 8,000
21181826 4,000Repaint Park Building - Dakota Park 4,000
21182127 5,000Repaint Park Building - Fern Hill Park 5,000
21183628 7,000Repaint Park Building - Louisiana Oaks
Park
7,000
21184208 8,000Parking Lot Resurface - Nelson Park 8,000
21184229 7,000Repaint Park Building - Nelson Park 7,000
21184309 35,000Parking Lot Resurface - Northside Park 35,000
21184312 62,500Playground Eqpt Repl - Northside Park 62,500
21184330 6,000Repaint Park Building - Northside Park 6,000
21184431 9,000Repaint Park Building - Oak Hill Park 9,000
21185102 2,000Court Resurface (BB) Roxbury Park 2,000
Monday, June 16, 2014
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 79
Total20152016201720182019Department20202021202220232024
21185113 62,500Playground Eqpt Repl - Roxbury Park 62,500
21185203 2,000Court Resurface (BB) Shelard Park 2,000
21185214 62,500Playground Eqpt Repl - Shelard Park 62,500
21186210 35,000Parking Lot Resurface - Westwood Hills
NC
35,000
21186404 3,000Court Resurface (BB) Wolfe Park 3,000
21190304 20,000Parking Lot Seal Coat - Aquila Park 20,000
21190613 10,000Trail Reconstruction - Birchwood Park 10,000
21190714 10,000Trail Reconstruction - Blackstone Park 10,000
21191002 85,000Browndale Park Hockey Rink Lights 85,000
21191805 20,000Parking Lot Seal Coat - Dakota Park 20,000
21191815 75,000Trail Reconstruction - Dakota Park 75,000
21192116 45,000Trail Reconstruction - Fern Hill Park 45,000
21195406 65,000Playground Eqpt Repl - Sunshine Park 65,000
21195607 65,000Playground Eqpt Repl - Texa-Tonka
Park
65,000
21196308 65,000Playground Eqpt Repl - Willow Park 65,000
21199901 20,000ADA Connections to Picnic
Shelter/Playgrounds
20,000
21199917 30,000Trail Sealcoat - Various Trails 30,000
21200912Trail Reconstruction - Bronx Park 15,00015,000
21203013Trail Reconstruction - Keystone Park 20,00020,000
21204314Trail Reconstruction - Northside Park 20,00020,000
21204502Playground Eqpt Repl - Oregon Park 65,00065,000
21205403Playground Eqpt Repl - Sunset Park 65,00065,000
21206204Playground Eqpt Repl - Westwood Hills
NC
100,000100,000
21209901ADA Compliance Picnic Tables 15,00015,000
21210411Trail Reconstruction - Bass Lake Park 100,000100,000
21211712Playground Eqpt Repl - Parkview Park 60,00060,000
21213614Trail Reconstruction - Louisiana Oaks
Park
65,00065,000
21213801Playground Eqpt Repl - Meadowbrook
Manor Park
60,00060,000
21214002Playground Eqpt Repl - Minikahda
Vista Park
60,00060,000
21214415Trail Reconstruction - Oak Hill Park 75,00075,000
21214803Playground Eqpt Repl - Pennsylvania
Park
60,00060,000
Monday, June 16, 2014
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 80
Total20152016201720182019Department20202021202220232024
21216416Trail Reconstruction - Wolfe Park 85,00085,000
21219912Trail Reconstruction - Franklin 45,00045,000
21219913Trail Reconstruction - Jordan 45,00045,000
21220902Playground Eqpt Repl - Bronx Park 65,00065,000
21221403Playground Eqpt Repl - Cedar Manor
Park
60,00060,000
21221604Playground Eqpt Repl - Center Park 65,00065,000
21222401ADA Trail Compliance - Cedar Manor
Park Trail
60,00060,000
21224109Trail Reconstruction - Minnehaha Creek 50,00050,000
21230301Playground Eqpt Repl - Aquila Park 85,00085,000
21231102Playground Eqpt Repl - Carpenter Park 65,00065,000
21231503Playground Eqpt Repl - Cedarhurst
Park
65,00065,000
21234611Trail Reconstruction - Otten Pond 30,00030,000
21235112Trail Reconstruction - Roxbury Park 10,00010,000
21235813Trail Reconstruction - Twin Lakes Park 10,00010,000
21240101Playground Eqpt Repl - Ainsworth Park 65,00065,000
21240130Repaint Park Building - Cedar Knoll
Park
2,0002,000
21240306Repaint Park Building - Aquila Park 7,0007,000
21240317Trail Reconstruction - Aquila Park 75,00075,000
21240607Repaint Park Building - Birchwood Park 7,0007,000
21241002Playground Eqpt Repl - Browndale Park 65,00065,000
21241008Repaint Park Building - Browndale Park 7,0007,000
21241109Repaint Park Building - Carpenter Park 6,0006,000
21241118Trail Reconstruction - Carpenter Park 50,00050,000
21241811Repaint Park Building - Dakota Park 4,0004,000
21242112Repaint Park Building - Fern Hill Park 5,0005,000
21242719Trail Reconstruction - Jersey Park 30,00030,000
21243613Repaint Park Building - Louisiana Oaks
Park
7,0007,000
21244214Repaint Park Building - Nelson Park 7,0007,000
21244315Repaint Park Building - Northside Park 6,0006,000
21244416Repaint Park Building - Oak Hill Park 9,0009,000
21994401 5,000Oak Hill Park Northern Lights (LED)10,0005,000
21999902 20,000 20,000 20,000 20,000Playground Woodchips 200,00020,000 20,000 20,000 20,000 20,00020,000
21999903 100,000 100,000 100,000 60,000Minnehaha Creek Trail Repayment 460,000100,000
Monday, June 16, 2014
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 81
Total20152016201720182019Department20202021202220232024
22173203Knollwood Canoe Landing - Dredge
and Rebuild
25,00025,000
22193603 10,000Louisiana Canoe Landing Landscape 10,000
22206115Webster Park Community Garden 15,00015,000
22999901 60,000 60,000 60,000 60,000Tree Replacement 600,00060,000 60,000 60,000 60,000 60,00060,000
23156221 20,000Westwood Hills NC Wildflower Trail
Restoration
20,000
23166222 16,000Westwood Hills NC Key Fob for Pavilion 16,000
23166223 60,000Westwood Hills NC Ravine Bridge
Replacement
60,000
23166224 55,000Westwood Hills NC Storge Garage
(30'x30')
55,000
23176222Westwood Hills NC North Staircase
Overlook
10,00010,000
23176223Westwood Hills NC-Prairie Deck
Rebuild
20,00020,000
23196218 50,000Westwood Hills NC Boardwalk Deck
Repl, Phase 2
50,000
23196219 6,000Westwood Hills NC Brick House
Furniture Repl
6,000
23196220 150,000Westwood Hills NC Interpretive Exhibit
Repl
150,000
23206216Westwood Hills NC Staircase Rebuild 40,00040,000
23216217Westwood Hills NC Furniture Repl 10,00010,000
23226210Westwood Hills NC Water Garden,
Phase 2
45,00045,000
23236214Westwood Hills NC Trail Bench
Replacement
15,00015,000
23246220Westwood Hills NC Boardwalk Deck
Repl, Phase 3
50,00050,000
24145018 400,000Rec Center Arena Reconstruction
Engineering
400,000
24155015 15,000Rec Center Building Re-Keying 15,000
24155016 175,000Rec Center Exterior Building Repair 175,000
24155017 5,000Rec Center HVAC Study/Assessment 5,000
24165011 30,000Rec Center Banquet Room Carpet &
Floor Replacement
30,000
24165012 55,000Rec Center Fire Alarm System Upgrade 55,000
24165013 35,000Rec Center Gallery & Hallway Flooring 35,000
24165014 4,400,000Rec Center Arena Refrigeration
Replacement
4,400,000
24165015 110,000Rec Center Parking Lot Resurface 110,000
24165016 105,000Rec Center Rubber Floor 105,000
Monday, June 16, 2014
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 82
Total20152016201720182019Department20202021202220232024
24165016 105,000
Replacement - East & West
105,000
24165017 10,000Rec Center West Arena Press Area 10,000
24175013Rec Center Banquet Room/Gallery
Furniture Repl
15,00015,000
24175014Rec Center Boiler Replacement &
Pneumatics
200,000200,000
24175016Rec Center Hot Water Heater Tank
Replacement
20,00020,000
24175017Rec Center Programming Office AC
Replacement
50,00050,000
24175018Rec Center Programming Office Carpet 17,00017,000
24185015 50,000Rec Center Banquet & Gallery Remodel 50,000
24185016 120,000Rec Center Door Replacement (Front &
Arena)
120,000
24185017 15,000Rec Center Landscaping 15,000
24185018 400,000Rec Center Roof Rplc-East
Arena/Office/Banquet Rm
400,000
24185019 100,000Rec Center Upstairs Bthrm&Ctrng
Kitchn Remodel
100,000
24185020 40,000Rec Center West Arena Window
Replacement
40,000
24195010 15,000Rec Center Banquet Room & Gallery
Chair Repl.
15,000
24195011 50,000Rec Center East Arena Locker Room
Remodel
50,000
24195012 75,000Rec Center Front Office AC
Replacement
75,000
24205005Rec Center Aquatic Park Amenity
Replacement
300,000300,000
24205006Rec Center Banquet Room PA Upgrade 50,00050,000
24205008Rec Center Marquee 200,000200,000
24205009Parking Lot Seal Coat - Rec Center 60,00060,000
24205010Rec Center Aquatic Park Sun Shelter
Repl
75,00075,000
24205011Rec Center Rental Skate Replacement
(Ph 1)
10,00010,000
24215006Rec Center Arena Compressor Rebuild 15,00015,000
24215007Rec Center Arena Rubber Floor 250,000250,000
24215008Rec Center Dasher Board
Repair/Replacement
12,00012,000
24215009Rec Center Landscaping 15,00015,000
242150110Rec Center Rental Skate Replacement
(Ph 2)
10,00010,000
Monday, June 16, 2014
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 83
Total20152016201720182019Department20202021202220232024
24225006Rec Center East Arena Painting 60,00060,000
24225008Rec Center Scoreboard Replacement 32,50032,500
24235007Rec Center Arena Compressor Rebuild 15,00015,000
24235008Rec Center Arena Water Treatment
Repl
75,00075,000
24235009Rec Center West Arena Painting 75,00075,000
24235010Rec Center West Arena Roof
Replacement
500,000500,000
24245003Rec Center East Arena
Dehumidification
400,000400,000
24245004Rec Center Generator Replacement 500,000500,000
24245005Rec Center Landscaping 20,00020,000
25150213 80,000Rec Center Aquatic Park Landscape
Replacement
80,000
25150214 15,000Rec Center Aquatic Park Pumps
Rebuild
15,000
25160209 45,000Rec Center Aquatic Park Drp Slide &
Dvg Brd Repl
45,000
25160210 20,000Rec Center Aquatic Park Umbrellas 20,000
25170211Rec Center Aquatic Park Filter
Replacement
200,000200,000
25170212Rec Center Aquatic Park Pump Rebuild 20,00020,000
25170215Rec Center Concession Eqpt.
Replacement
5,0005,000
25205007Rec Center Concession Eqpt.
Replacement
5,0005,000
25220205Rec Center Aquatic Park Locker Room
Remodel
100,000100,000
25230204Rec Center Concession Eqpt.
Replacement
5,0005,000
25990212 25,000 5,000Rec Center Aquatic Park Deck Furniture 45,0005,000 10,000
40161103 100,000Street - MSA Retaining Wall (Hwy 7
SFR)
100,000
50150001 1,800,000 1,800,000Meter Replacement 3,600,000
50154101 150,000Street Light Annual Replacement (2015)150,000
50154301 14,000Traffic Signal Annual Painting (2015)14,000
50164101 155,000Street Light Annual Replacement (2016)155,000
50164301 14,500Traffic Signal Annual Painting (2016)14,500
50174101Street Light Annual Replacement (2017)160,000160,000
50174301Traffic Signal Annual Painting (2017)15,00015,000
50184101 165,000Street Light Annual Replacement (2018)165,000
Monday, June 16, 2014
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 84
Total20152016201720182019Department20202021202220232024
50184301 15,500Traffic Signal Annual Painting (2018)15,500
50194101 170,000Street Light Annual Replacement (2019)170,000
50194301 16,000Traffic Signal Annual Painting (2019)16,000
50204101Street Light Annual Replacement (2020)175,000175,000
50204301Traffic Signal Annual Painting (2020)16,50016,500
50214101Street Light Annual Replacement (2021)180,000180,000
50214301Traffic Signal Annual Painting (2021)17,00017,000
50224101Street Light Annual Replacement (2022)185,000185,000
50224301Traffic Signal Annual Painting (2022)17,50017,500
50234101Street Light Annual Replacement (2023)190,000190,000
50234301Traffic Signal Annual Painting (2023)18,00018,000
50244101Street Light Annual Replacement (2024)195,000195,000
50244301Traffic Signal Annual Painting (2024)18,50018,500
53155001 45,000Water Well Rehab (SLP13)45,000
53155002 40,000Water Well Rehab (SLP15)40,000
53155003 65,000Water Treatment Plant GAC
Replacement (WTP4)
65,000
53155301 20,000Storm Sewer LS Maint (LS #2)20,000
53155501 60,000Reilly Site - Install Monitor Wells 60,000
53165001 30,000Water Well Rehab (SLP4)30,000
53165002 67,000Water Treatment Plant GAC
Replacement (WTP1)
67,000
53165101 20,000Sanitary Sewer LS Maint (LS #11)20,000
53165301 21,000Storm Sewer LS Maint (LS #1)21,000
53175001Water Well Rehab (SLP8)32,00032,000
53175002Water Treatment Plant GAC
Replacement (WTP4)
68,00068,000
53175101Sanitary Sewer LS Maint (LS #13)22,00022,000
53175102Sanitary Sewer LS Maint (LS #23)10,00010,000
53175301Storm Sewer LS Maint (LS #7)22,00022,000
53185001 52,000Water Well Rehab (SLP11)52,000
53185101 40,000Sanitary Sewer LS Maint (LS #9)40,000
53185301 23,000Storm Sewer LS Maint (LS #8)23,000
53195001 34,000Water Well Rehab (SLP14)34,000
53195002 71,000Water Treatment Plant GAC
Replacement (WTP4)
71,000
53195003 71,000Water Treatment Plant GAC
Replacement (WTP1)
71,000
Monday, June 16, 2014
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 85
Total20152016201720182019Department20202021202220232024
18,012,4651,329,010 1,816,463 1,436,228 3,124,627 1,132,085Capital Replacement Fund 1,829,626 1,352,864 2,618,456 2,036,094 1,337,012
100,000100,000Municipal State Aid
16,711,0001,507,000 5,696,500 1,654,500 1,365,500 991,000Park Improvement Fund 1,135,000 1,052,000 867,500 1,040,000 1,402,000
1,887,500164,000 169,500 175,000 180,500 186,000PW Operations Budget 191,500 197,000 202,500 208,000 213,500
2,610,0001,200,000 1,220,000 32,000 40,000 45,000Sanitary Sewer Utility 47,000 26,000
111,00020,000 21,000 22,000 23,000 25,000Stormwater Utility
2,099,000810,000 697,000 100,000 52,000 176,000Water Utility 74,000 75,000 77,000 38,000
41,530,9655,030,010 9,720,463 3,419,728 4,785,627 2,555,085Operations & Recreation Total 3,203,126 2,701,864 3,763,456 3,361,094 2,990,512
53195101 45,000Sanitary Sewer LS Maint (LS #21)45,000
53195301 25,000Storm Sewer LS Impr (Add SCADA to
Stns 1/5/7/8/9)
25,000
53205101Sanitary Sewer LS Maint (LS #22)47,00047,000
53215001Water Treatment Plant GAC
Replacement (WTP4)
74,00074,000
53215100Sanitary Sewer LS Maint (LS #15)26,00026,000
53225002Water Treatment Plant GAC
Replacement (WTP1)
75,00075,000
53235001Water Treatment Plant GAC
Replacement (WTP4)
77,00077,000
53245001Water Well Rehab (SLP10)38,00038,000
E - XX01 1,329,010 1,816,463 3,124,627 1,132,085Annual Equipment Replacement
Program
18,012,4651,436,228 1,829,626 1,352,864 2,036,094 1,337,0122,618,456
41,530,9655,030,010 9,700,463 3,419,728 4,785,627 2,575,085Operations & Recreation Total 3,203,126 2,701,864 3,763,456 3,361,094 2,990,512
Police
79,10010,700 10,700 10,700 26,200 5,200Capital Replacement Fund 5,200 5,200 5,200
145,00070,000E-911 Funds 75,000
224,10010,700 10,700 10,700 26,200 75,200Police Total 5,200 5,200 5,200 75,000
PD - 1 10,700 10,700 26,200 5,200Laser/Radar and Message Board 79,10010,700 5,200 5,200 5,200
PD - 2 70,000911 Server Replacement 145,00075,000
224,10010,700 10,700 10,700 26,200 75,200Police Total 5,200 5,200 5,200 75,000
Monday, June 16, 2014
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 86
Total20152016201720182019Department20202021202220232024
Technology
13125001 25,000IT: Audits - Fiber, Security, PCI 3 Re-
Assessment
25,000
13135001 25,000 25,000 25,000 25,000IT:Hosted E-Mail/VMWare/Web
Relays/Archive/DR
250,00025,000 25,000 25,000 25,000 25,00025,000
13135003 10,000Utilities: SCADA Solution 20,00010,000
13135004 20,000OR: AVL 40,00020,000
13145010Police: New CAD/RMS/Mobile Suite 550,000550,000
13145011 30,000OR: Banquet Rm Multiple Monitor /
Projector
60,00030,000
13145012 10,000OR: Rec Center Gallery / Prog Office
Monitors
20,00010,000
13155001 30,000IT: Fiber Conduit - West End Fr. Rd,
Gamble, Utica
30,000
13155002 200,000IR: Fiber - Sidewalks / Highway 100
Relocates
200,000
13155003 30,000IR: Study - Brickhouse Fiber and
Wireless
30,000
13155005 20,000 10,000 10,000 10,000Admin Serv: Agenda Management
Software/Hardware
110,00010,000 10,000 10,000 10,000 10,00010,000
13155006 60,000 10,000 10,000 10,000Admin Serv:Agenda Documents Mgmt
Software/Hardware
150,00010,000 10,000 10,000 10,000 10,00010,000
13155007 13,000 13,000 13,000 13,000IR: Public Stuff CRM 130,00013,000 13,000 13,000 13,000 13,00013,000
13155008 60,000IR: City Hall Floor 2 / 3 Cabling Upgrade 60,000
13155009 16,000IR: Portable Web Cams 16,000
13155010 12,000Insp / Eng: Scanners (2)12,000
13155011 13,000IR: Security Camera Viewing for
iPhone / iPads
13,000
13155012 8,000Insp / OR: Field iPads (11)8,000
13155013 20,000IR: GIS Public / Application Server 40,00020,000
13155014 12,000 2,000 2,000 2,000Admin Serv / Utilities: Infinity BI Service 30,0002,000 2,000 2,000 2,000 2,0002,000
13155015 50,000IT: Fiber Conduit - W. Lake St (west of
La. Ave.)
50,000
13165002 85,000IR: Study - Park Nicollet Fiber 85,000
13165003 200,000 200,000IR: Complete Fiber Rings / Parks, City
Buildings
400,000
13165004 100,000IR: New City Website Platform 100,000
13165006 15,000OR: Aquila Park Building Fiber 15,000
13175001Insp: Permits / E-Permits System
Replacement
21,00021,000
13175002OR: Rec Banquet Rm
Smartboard/Video Conferencing
60,00030,000 30,000
Monday, June 16, 2014
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 87
Total20152016201720182019Department20202021202220232024
13185001 205,000Admin Serv: Financial / HR/Payroll App
Replacement
205,000
13195001 203,000Admin Serv: Utility Billing App
Replacement
203,000
13215001OR: MSC Smartboard 15,00015,000
13995001 150,000 150,000 150,000 150,000IT: On-going Software Adds &
Replacement
1,500,000150,000 150,000 150,000 150,000 150,000150,000
13995002 100,000 100,000 100,000 100,000IT: On-going Network Adds &
Replacement
1,000,000100,000 100,000 100,000 100,000 100,000100,000
13995003 100,000 100,000 100,000 100,000IT: On-going Hardware/Telephone
Adds & Replacement
1,000,000100,000 100,000 100,000 100,000 100,000100,000
13995004 250,000 600,000Police/Fire: 800 MHz Radio/Console
Replacements
1,750,000900,000
13995006 100,000 125,000Police: Mobile Replacements 350,000125,000
13995007Fire / Police: Dispatch Voice Recorders 155,00075,000 80,000
13995008 8,000OR: Square Rigger Mobile Devices 16,0008,000
13995009 15,000 15,000 15,000 15,000IR / Communications: Reverse 911 -
ParkAlert
150,00015,000 15,000 15,000 15,000 15,00015,000
13995010Eng: Engineering Total Station 25,00025,000
13995011OR: Asset Mgmt Software 300,000300,000
13995012 10,000 10,000Fire: Fire Department Mobile Solutions 40,00010,000 10,000
13995013 10,000 15,000Fire: EOC Computer / Phone
Equipment
55,00015,000 15,000
13995014 15,000 15,000Admin Serv: Council Tablets 70,00020,000 20,000
13995015 200,000 200,000 200,000 200,000IT: Tablet / Smartphone Hardware and
Services
2,000,000200,000 200,000 200,000 200,000 200,000200,000
13995016 27,000Facilities: City Hall Cameras 54,00027,000
13995017 16,000 16,000 16,000 16,000ACCT- Insight Budgeting Annual
Maintenance
160,00016,000 16,000 16,000 16,000 16,00016,000
13995019 55,000OR: Nature Center Surveillance
Cameras
110,00055,000
13995020 25,000 25,000 25,000 25,000IT: Network Switches 250,00025,000 25,000 25,000 25,000 25,00025,000
13995021 23,000Police: Jail Cameras 46,00023,000
13995022 12,000Police: Exterior Cameras 24,00012,000
13995023 6,500Police: Booking and Intox Room
Cameras (2)
13,0006,500
13995024 55,000Police: Dispatch Camera Viewing
Workstations
110,00055,000
13995025 45,000OR: Rec Center Cameras 90,00045,000
13995026 16,000 16,000 16,000 16,000IT: S2 Security / Surveillance Camera
Maintenance
160,00016,000 16,000 16,000 16,000 16,00016,000
13995027 10,000OR: Point of Sale Equipment
Replacements
20,00010,000
Monday, June 16, 2014
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 88
Total20152016201720182019Department20202021202220232024
8,858,500984,500 805,000 948,500 1,027,000 978,500Capital Replacement Fund 708,000 752,500 780,000 824,500 1,050,000
155,00075,000E-911 Funds 80,000
855,000525,000 285,000EDA Development Fund 45,000
2,973,000270,000 700,000 121,500 131,500Police & Fire Pension 22,000 25,000 125,000 96,500 1,481,500
230,00349,000 667 667 667 15,667Sanitary Sewer Utility 45,667 5,667 667 667 110,667
110,00045,000 10,000Solid Waste Utility 45,000 10,000
130,00349,000 667 667 667 10,667Stormwater Utility 45,667 5,667 667 667 15,667
244,99449,000 666 666 10,666 10,666Water Utility 45,666 5,666 666 10,666 110,666
13,556,5001,971,500 1,792,000 1,025,500 1,160,500 1,157,000Technology Total 957,000 794,500 987,000 933,000 2,778,500
13995028 20,000IR/Facilities: Conference Room A/V
Upgrades
20,000
13995029 7,500 7,500IT: Plotter Replacements 37,5007,500 7,500 7,500
13995030OR: Rec Center PA / Sound 50,00050,000
13995031 45,000MSC Cameras 90,00045,000
13995034 225,000IT: Server Farm Tape Lib/UPS/DR/SAN 450,000225,000
13995035IT: Telephone Handset Upgrade 200,000100,000 100,000
13995036 10,000Eng: HP Scanner / Plotter / Copier 20,00010,000
13995037Fire: Stations Media Package 200,000100,000 100,000
13995039 8,000Admin Serv: UB Meter Reading
Handhelds (if no AMR)
8,000
13995040 6,500Police: Interview Room Cameras 13,0006,500
13995041 10,000 10,000IT: Wireless Hotspots 50,00010,000 10,000 10,000
61990001Police-LPR replacement 22,00022,000
13,556,5001,971,500 1,792,000 1,025,500 1,160,500 1,157,000Technology Total 957,000 794,500 987,000 933,000 2,778,500
23,568,778 22,385,801 13,603,136 24,188,283 16,484,332Grand Total 170,510,17918,003,334 12,892,853 12,702,756 12,034,394 14,646,512
Monday, June 16, 2014
Study Session Meeting of June 23, 2014 (Item No. 4)
Title: 2015 Budget Discussion Page 89
Meeting: Study Session
Meeting Date: June 23, 2014
Discussion Item: 5
EXECUTIVE SUMMARY
TITLE: Update on Solid Waste Program
RECOMMENDED ACTION: No formal action at this time. The purpose of this discussion is
three fold: to provide recommendations on how to improve multi-family and business recycling,
to update Council on the City’s residential solid waste program, and to find out if the City
Council wants staff to pursue an initiative relative to polystyrene containers.
POLICY CONSIDERATION: Does Council support the recommended options for increasing
multi-family recycling? Is Council interested in creating a food/beverage packaging ordinance
that removes certain items such as foam take-out containers from the waste stream?
SUMMARY: In 2013 there were significant solid waste residential program changes. As part of
those discussions, Council directed staff to find ways to improve recycling at city facilities,
multi-family buildings, and businesses. Listed below is an update on multi-family and business
recycling and the current solid waste program.
Multi-family and Business Recycling: The city code currently requires owners of multi-family
units to provide recycling services and requires recyclables be separated from garbage. There are
no current recycling requirements for businesses in the city code. Over the past several months,
staff has discussed how to increase multi-family recycling. A multi-family recycling work group
was formed and has developed a list of recommendations (attached) to increase recycling.
Effective 1/1/16, a new state law requires owners of commercial and multi-family buildings, who
contract for 4 CY of garbage per week, to have containers for at least three recyclable materials.
Minneapolis Food Packaging Ordinance: The Minneapolis Council recently amended their
food and beverage packaging ordinance. One of the results is that food establishments will no
longer be able to use non-recyclable foam carry-out containers as of 4/22/15. The City of St.
Louis Park does not have a similar type of ordinance. Would the City Council like staff to pursue
such an ordinance?
FINANCIAL OR BUDGET CONSIDERATION: None at this time.
VISION CONSIDERATION: St. Louis park is committed to being a leader in environmental
stewardship. We will increase environmental consciousness and responsibility in all areas of city
business.
SUPPORTING DOCUMENTS: Discussion
Recommendations for Improving Recycling at Multi-family Properties
Revisions to MN Statutes Recycling for Public/Commercial Buildings
Prepared by: Shannon Hansen, Environmental Specialist
Reviewed by: Scott Merkley, Public Works Services Manager
Mark Hanson, Public Works Superintendent
Cindy Walsh, Director of Operations and Recreation
Approved by: Tom Harmening, City Manager
Study Session Meeting of June 23, 2014 (Item No. 5) Page 2
Title: Update on Solid Waste Program
DISCUSSION
Multi-family and Business Recycling
Effective January 1, 2016, a new state law (MN Statutes 2012, section 115A.151) requires
owners of businesses and multi-family buildings, who contract for four cubic yards or more per
week of solid waste collection, to have containers for at least three recyclable materials,
including, but not limited to paper, glass, plastic, metal, and organics (Attachment 2). The
MPCA will work with Hennepin County to discuss responsibilities for education and
enforcement, and Hennepin County staff will provide an update to city recycling coordinators on
July 24, 2014. Note that when we first read this new law the assumption was this only applied to
commercial properties (because it only references commercial properties). However, based on a
very recent meeting with the MPCA we learned that the definition of a commercial property, as
referenced in the law, includes multi-family properties. A copy of the statute is attached.
Prior to the new law being passed, City staff met several times in early 2014 to discuss ways to
improve multi-family recycling. Subsequently, a brainstorming session held with staff from
various departments to solicit their input on ways the City can improve multi-family recycling.
Ideas generated at this meeting were recorded and organized into the following subject groups:
Program/Requirements; Incentives; Enforcement/Fines; and Education/Outreach.
In May a multi-family recycling work group was formed that included staff from several
different city departments and Hennepin County. The group met several times expanding the
ideas from the brainstorming session, identifying opportunities and challenges for each idea and
creating a recommended implementation timeline for each idea.
Listed below are the recommendations from the multi-family work group (see Attachment 1 for a
complete list of recommendations and time frame):
1. Expand existing residential program to allow complexes with 5-plex to 8-plex properties
to voluntarily be part of the City’s residential program (current program requires single
family to 4-plex properties to participate). Expanding to 8-plex will provide smaller
buildings an economical alternative way to recycle and this is also consistent with
Hennepin County’s SCORE funding requirements.
2. Add a requirement to the City’s annual licensing of multi-family properties to require
that owners offer recycling to the tenants. Staff would be able to verify recycling is in
place anytime they are on site for an inspection. If the owner does not offer recycling,
the inspector can add this to their correction notice.
3. Update the city ordinance to require multi-family to recycle the same materials that
Hennepin County requires for single-family. This would cover the three materials
required under the new state law.
4. Consider creating a recycling drop-off facility at the MSC with dumpsters for mixed
recycling and for cardboard. This provides an additional recycling opportunity for
residents who currently don’t have recycling option at their buildings. The drop-off
would be available to all residents, but targeted to multi-family residents. Staff would
look into this and consider costs and the logistical layout of how this could work.
5. Work with Hennepin County to understand requirements under the new multi-family and
business recycling requirement, including compliance and enforcement. Involve the
business community in education and outreach (e.g. Twin West Chamber of Commerce,
Discover St. Louis Park).
Study Session Meeting of June 23, 2014 (Item No. 5) Page 3
Title: Update on Solid Waste Program
6. Work with Community Development during development plan reviews to provide
recommendations that developers allocate adequate space for recycling and organics
collection and possibly including dual/triple shoots to make recycling and organics
collection easier for residents in new developments.
7. Work more closely with property owners to make them aware of the availability of
Hennepin County Business Grants (up to $50K) that can be used by multi-family
properties for things, such as, retrofitting existing buildings to add shoots for recycling.
8. Continue working with various stakeholders to educate managers/owners of multi-family
properties about free Hennepin County recycling resources and ordinance requirements.
9. Expand communication efforts with various stakeholders (Neighborhood Block
Captains, City Community Liaison, Community Outreach Officer, the JCPP
Coordinator, SPARC, the Environmental Sustainability Commission, and schools) to
increase outreach and education, especially to diverse populations/ELL.
10. Create a program that recognizes multi-family complexes for their recycling efforts.
11. Begin to work with the businesses and multi-family properties in our City to educate
them about the new law going into effect January 1, 2016 that requires them to provide
recycling. We are not sure how this law will be enforced. Staff will stay informed as the
details of this new law are worked out. At the very least, we will have a role in educating
and assisting the business as they react to this much needed change.
Minneapolis Food Packaging Ordinance
The Minneapolis City Council recently passed an amendment based on the existing Title 10,
Chapter 204 Minneapolis Ordinance titled “Environmentally Acceptable Packaging.” The focus
of this ordinance is packaging associated with food and beverage prepared for immediate
consumption. The changes include expanding the definition of Packaging, updating the
definition of Recyclable Packaging to include environmentally preferable Plastic Packaging
types based on recyclability, and defining Compostable Packaging. To fully meet the intent of
this ordinance packaging would be considered environmentally acceptable packaging only when
the food establishment provides consumers with an opportunity to recycle and/or appropriately
manage compostable plastics, and has an appropriate collection system.
Updates on Current Solid Waste Residential Program
On October 1, 2013, we started a new five-year contract for solid waste collection services for
the City of St. Louis Park. Garbage and recycling are collected by Waste Management and
organic waste and yard waste are collected by Advanced Disposal.
Single-sort Recycling (City contract)
In 2013 new carts were distributed and cart size exchanges were completed. Residents have
been very happy with the change. Recycling has increased by 7% during the same time period
between October to December in 2012 and October to December 2013.
There are a total 12,255 recycling carts being used by residents, with a majority (94%) being 90-
gallon carts, followed by 30-gallon carts (4%), and 60-gallon carts (2%). With the new contract,
residents are able to recycle more plastics and include scrap metals. With the addition of bulky
rigid plastics, residents can now recycle items such as, plastic buckets 5-gallons and smaller,
plastic laundry baskets, tubs and crates, plastic lawn furniture, rigid plastic garden pots and other
similar items. All items must fit inside the recycling cart, and cannot be cut into small pieces. All
bulky rigid plastics must have a resin code of #1-#7.
Study Session Meeting of June 23, 2014 (Item No. 5) Page 4
Title: Update on Solid Waste Program
Scrap metal collected must be no larger than 2’x2’ in size. All scrap metal must be placed in a
container (an old recycling bin, cardboard box, or waste basket) and placed next to the recycling
cart. Examples include, but are not limited to pots and pans, metal bake ware and flatware, door
knobs, mail holders, license plates, metal shovel ends, metal shelving, hand tools, metal washers,
screws, nuts and bolts, and popcorn, cookie, and nut tins. Residents have responded very
positively to the additional materials being collected.
Organic Waste Program (City contract)
To date, 1,217 residents have signed-up with more continuing to join all the time. New carts
were distributed and cart size exchanges were completed. Residents seem thrilled with the
program. Approximately 25% have down-sized their garbage service.
An open house was held in April 2014 to further educate residents on the solid waste program
changes and to increase participation in the organic waste program. Approximately 35 people
attended the 2-hour event. The event featured a moderated panel discussion that included five
residents who shared their stories on how they collect organics. Panelists brought in displays and
showed pictures of their kitchen setup. The entire event was videotaped and posted to the city’s
YouTube channel.
The 2014 solid waste program survey will focus on organic waste collection and will be sent out
to all organic waste customers in July to gather information on participant satisfaction with the
program, identify things that are working well, and identify where improvements to the organic
waste program are needed.
A limited supply of free bulk compost, made from St. Louis Park organic material, is available to
current organic waste customers at the city’s brush-drop off site.
Other Updates
Solid Waste Ordinance: Staff has reviewed the current solid waste ordinance and has found it to
be outdated and incomplete. Staff will be updating the Solid Waste Ordinance to better align
with the recent solid waste program changes, the new state law requiring business and multi-
family recycling, and pending changes to the city’s multi-family program. Staff anticipates
ordinance revisions will be complete by the end of 2014.
City Facility Recycling / Waste Stations: As of June 1st, new collection stations (recycling,
organics, and garbage) have been installed at the Rec Center, City Hall, Police Department, Fire
Stations 1 & 2, MSC, and Westwood Nature Center. Public Works and Information Resources
staff is working on new posters that will be displayed at the stations to help educate visitors and
reduce contamination. Additionally, Rec Center staff is working towards replacing many of the
non-recyclable food ware items with compostable alternatives in the concession stand. This
effort will reduce the amount of trash and contamination, and increase organic waste collection.
Zero Waste Events: Staff worked with STEP to help make their annual Empty Bowls and
Volunteer Dinner events zero waste by providing education, container recommendations, and
organic waste collection. Staff will continue working with other community groups and events in
the city to provide zero waste education.
Organic Waste Collection at High School: This past January, City staff met with School District
administrators, Hennepin County Environmental Services staff, concerned parents, and students
to talk about composting food waste in the high school lunchroom. After several meetings, an
organic waste program was launched at the high school.
Study Session Meeting of June 23, 2014 (Item No. 5) Page 5
Title: Update on Solid Waste Program
ATTACHMENT 1
DATE: June 2, 2014
TO: Cindy Walsh, Operations & Recreation Director
FROM: Shannon Hansen, Environmental Specialist
COPY: Mark Hanson, Scott Merkley
RE: Recommendations for Improving Recycling at Multi-family Properties
PURPOSE: The purpose of this memo is to provide recommendations on what steps the City
may want to consider improving recycling at multi-family properties.
DISCUSSION: Staff in the solid waste group met several times in early 2014 to discuss ways to
improve multi-family recycling. As a result of these discussions, a list of options was created.
Subsequently, a brainstorming session was held on April 10, 2014 with staff from various
departments to solicit their input on ways the City can improve multi-family recycling. Ideas
generated at this meeting were recorded and organized into topics including
Program/Requirements, Incentives, Enforcement/Fines, and Education/Outreach. On May 15 and
19, 2014, solid waste staff met with a smaller work group that included staff from several
different departments and Hennepin County, expanding the ideas from the April 10th
brainstorming meeting to identify opportunities and challenges and create an implementation
timeline for each idea (Attachment 1).
RECOMMENDATION: The following recommendations combine previously identified
options, results of the initial solid waste staff meetings, the brainstorming session, and the
subsequent small group meetings. Recommendations are organized by Phase I or Phase II based
on the complexity of the task and implementation timeframe. The numbers next to each
recommendation coincide with the numbers found in Attachment 2.
PHASE I – Implemented in 6 to 12 months
Program/Requirements
#1 Update the city ordinance to require multi-family to recycle the same materials that
Hennepin County requires for single-family.
#2 Expand residential program to allow complexes with 5-plex to 8-plex units to voluntarily
be part of the single-family residential program (current program requires single family to
4-plex properties to participate). Expanding to 8-plex is also consistent Hennepin County
SCORE funding requirements.
#3 Require multi-family (recycling) dumpsters to be clearly marked by property owners.
#4 Create accurate inventory of multi-family properties and property managers.
Study Session Meeting of June 23, 2014 (Item No. 5) Page 6
Title: Update on Solid Waste Program
Design/Financial
#8 Work with Community Development during development plan reviews to provide
recommendations that developers allocate adequate space for recycling and organics
collection including dual/triple shoots to make collection easier in new developments.
#10 Staff make property owners aware of grant opportunities to retrofit existing apartment
buildings with shoots. Hennepin County business grants (up to $50K) can be used by
multi-family properties for things, such as, retrofitting existing buildings to add shoots for
recycling.
Education/Outreach
#14 Educate managers/owners about free Hennepin County recycling resources.
#15 Educate managers/owners on ordinance requirements.
#16 Tap into Neighborhood Block Captains, City Community Liaison, Community Outreach
Officer, and the JCPP Coordinator to increase outreach to diverse populations/ELL.
#18 Continue working with SPARC to educate and promote recycling (next meeting June 5).
#19 Involve the Environmental Sustainability Commission in outreach and education efforts.
#21 Educate Board of Owner-occupied condos/townhomes.
#22 Expand recycling education in schools by working more closely with the school
volunteer coordinator.
Incentives
#7 Create a program that recognizes multi-family complexes for their recycling efforts,
could also include a listing on the city’s website.
PHASE II – Implemented in 12+ months
Enforcement/Fines
#5 Create an inspection program to monitor complexes for the presence of recycling
containers. Inspections to be done by staff in multiple City Departments including Solid
Waste, Inspections, Fire, and Community Outreach Officers.
#13 Increase enforcement and issue administrative fines for non-compliance after
owners/managers have been educated on requirements.
Program/Requirements
Create a recycling drop-off facility at the MSC with dumpsters for mixed recycling and
for cardboard. This provides an additional recycling opportunity for residents who don’t
have recycling option at their buildings.
NEXT STEPS:
1. Review recommendations with City Manager and request direction.
2. Review recommendations with City Council and request direction.
SUPPORTING DOCUMENTS:
Attachment 1: Multi-Family Opportunities and Challenges May 20, 2014
Study Session Meeting of June 23, 2014 (Item No. 5) Page 7
Title: Update on Solid Waste Program
ATTACHMENT 2
2014 Revision to MN Statute Section 115A.151
Recycling Requirements for Public Entities and Commercial Buildings
CHAPTER 225--S.F. No. 663
An act relating to environment; making changes to resource recovery provisions;
amending Minnesota Statutes 2012, sections 115A.15, subdivisions 2, 9, 10;115A.151; 116.78,
subdivision 4.
BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA:
Sec. 4. Minnesota Statutes 2012, section 115A.151, is amended to read:
115A.151 RECYCLABLE MATERIAL CONTAINER RECYCLING
REQUIREMENTS; PUBLIC ENTITIES; COMMERCIAL BUILDINGS.
(a) A public entity and an owner of a commercial building shall:
(1) ensure that facilities under its control, from which mixed municipal solid waste
is collected, have containers for also collect at least three recyclable materials, such as, but
not limited to, paper, glass, plastic, and metal; and
(2) transfer all recyclable materials collected to a recycler.
(b) For the purposes of this section:
(1) "public entity" means the state, an office, agency, or institution of the state,
the Metropolitan Council, a metropolitan agency, the Metropolitan Mosquito Control
Commission, the legislature, the courts, a county, a statutory or home rule charter city, a
town, a school district, a special taxing district, or any entity that receives an appropriation
from the state for a capital improvement project after August 1, 2002;
(2) "metropolitan agency" and "Metropolitan Council," have the meanings given
them in section 473.121;and
(3) "Metropolitan Mosquito Control Commission" means the commission created
in section 473.702; and
(4) "commercial building" means a building that:
(i) is located in a metropolitan county, as defined in section 473.121;
(ii) contains a business classified in sectors 42 to 81 under the North American
Industrial Classification System; and
(iii) contracts for four cubic yards or more per week of solid waste collection.
EFFECTIVE DATE. This section is effective January 1, 2016.
Meeting: Study Session
Meeting Date: June 23, 2014
Written Report: 6
EXECUTIVE SUMMARY
TITLE: May 2014 Monthly Financial Report
RECOMMENDED ACTION: No action required at this time.
POLICY CONSIDERATION: None at this time.
SUMMARY: The Monthly Financial Report provides a summary of General Fund revenues
and departmental expenditures and a comparison of budget to actual throughout the year.
FINANCIAL OR BUDGET CONSIDERATION: At the end of May, General Fund
expenditures total 39.2% of the adopted annual budget, which is approximately 2.5% under
where expenditures would normally be at the end of May. Please see the attached analysis for
more details.
VISION CONSIDERATION: Not applicable.
SUPPORTING DOCUMENTS: Discussion
Summary of Revenues & Expenditures
Prepared by: Darla Monson, Senior Accountant
Reviewed by: Brian A. Swanson, Controller
Nancy Deno, Deputy City Manager/HR Director
Approved by: Tom Harmening, City Manager
Study Session Meeting of June 23, 2014 (Item No. 6) Page 2
Title: May 2014 Monthly Financial Report
DISCUSSION
BACKGROUND: This report is designed to provide summary information of the overall level
of revenues and departmental expenditures in the General Fund and a comparison of budget to
actual throughout the year.
PRESENT CONSIDERATIONS: Actual expenditures should generally run about 41.7% of
the annual budget in May. Currently, General Fund expenditures are at approximately 39.2% of
the adopted budget. Revenues tend to be harder to measure in this same way due to the timing of
when they are received, examples of which include property taxes and State aid payments. A
few brief comments on specific variances are noted below.
Revenues:
• License and permit revenues are at 60.3% of budget through May. This is due in large
part to the fact that over 99% of the 2014 business and liquor license payments have been
received at this point, which is consistent with previous years. Permit revenues were also
much higher in May and are at just under 47% of budget. Permits issued in May that
contributed to the higher revenue included the Millennium Apartments and Bonefish
Grill, both at West End, and an interior demolition permit for Knollwood Mall.
• Fine revenues are exceeding budget by nearly 10% through May. Both liquor violation
fines and police court fines are running higher than budget and also higher than the
previous year.
Expenditures:
• The Accounting Division is currently running about 3% over budget because of the
property and liability insurance expense. For simplicity, all property and liability
premium expenses for General Fund departments are budgeted under Accounting. A
budget amendment will be proposed later in the year to more accurately reflect the
insurance costs.
• Human Resources expenditures are exceeding budget by about 5% because of
unbudgeted expenses related to the Health in the Park program. These additional
expenses are offset by grant revenues. A budget amendment will be proposed later in the
year to reflect both the revenue and expense for this new program.
• Public Works Administration is over budget by approximately 5% due to a budget
allocation change for one of the admin positions splitting time between City Hall and the
Municipal Service Center. The additional payroll expenses in Public Works
Administration are offset in the Public Works Engineering budget, which is under budget
by nearly 18% due to this and also the vacant City Engineer position. A budget
amendment will be proposed for this and other personnel related items later in the year.
• The Organized Recreation Division shows a temporary expenditure variance due to the
fact that the full Community Education contribution for 2014 of $187,400 was paid to the
school district in February. The timing of this payment is consistent with prior years.
• The Vehicle Maintenance Division is running about 2.5% over budget on expenditures
because of overtime, tires, and repair parts.
NEXT STEPS: None are required at this time.
Summary of Revenues & Expenditures - General Fund As of May 31, 2014 20142014201220122013201320142014 Balance YTD Budget BudgetActual BudgetAudited Budget May YTD Remaining to Actual %General Fund Revenues: General Property Taxes20,169,798$ 20,209,604$ 20,657,724$ 21,987,968$ 21,157,724$ -$ 21,157,724$ 0.00% Licenses and Permits2,375,399 3,241,812 2,481,603 3,069,088 2,691,518 1,623,367 1,068,151 60.31% Fines & Forfeits328,150 341,356 335,150 311,882 320,150 165,132 155,018 51.58% Intergovernmental1,232,579 1,365,023 1,300,191 2,031,355 1,282,777 233,165 1,049,612 18.18% Charges for Services2,341,104 2,169,631 1,837,976 1,779,259 1,857,718 605,719 1,251,999 32.61% Miscellaneous Revenue1,079,550 1,092,234 1,092,381 1,067,210 1,112,369 447,451 664,918 40.23% Transfers In2,023,003 2,066,136 1,816,563 1,805,223 1,837,416 755,173 1,082,243 41.10% Investment Earnings125,000 136,415 150,000 14,180 150,000 - 150,000 0.00% Other Income45,600 276,273 36,650 10,756 17,950 6,308 11,642 35.14%Total General Fund Revenues29,720,183$ 30,898,483$ 29,708,238$ 32,076,921$ 30,427,622$ 3,836,314$ 26,591,308$ 12.61%General Fund Expenditures: General Government: Administration1,012,554$ 977,392$ 877,099$ 890,883$ 939,391$ 364,135$ 575,256$ 38.76% Accounting641,691 639,999 827,320 819,458 767,094 343,895 423,199 44.83% Assessing517,840 518,271 543,855 543,202 559,749 225,886 333,863 40.35% Human Resources667,612 645,357 678,988 731,634 693,598 325,581 368,017 46.94% Community Development1,076,376 1,052,186 1,094,517 1,090,213 1,151,467 454,131 697,336 39.44% Facilities Maintenance1,083,128 972,481 1,074,920 1,058,127 1,053,715 428,114 625,601 40.63% Information Resources1,507,579 1,363,266 1,770,877 1,597,993 1,456,979 588,902 868,077 40.42% Communications & Marketing265,426 244,392 201,322 170,013 566,801 196,600 370,201 34.69% Community Outreach8,185 5,341 8,185 (22,450) 8,185 515 7,670 6.30% Engineering927,337 939,425 303,258 296,383 506,996 122,794 384,202 24.22%Total General Government7,707,728$ 7,358,111$ 7,380,341$ 7,175,456$ 7,703,975$ 3,050,553$ 4,653,422$ 39.60% Public Safety: Police7,273,723$ 7,124,784$ 7,443,637$ 7,225,579$ 7,571,315$ 3,133,272$ 4,438,043$ 41.38% Fire Protection3,346,931 3,291,655 3,330,263 3,246,162 3,458,161 1,419,557 2,038,604 41.05% Inspectional Services1,889,340 1,869,616 1,928,446 1,932,021 2,006,200 781,283 1,224,917 38.94%Total Public Safety12,509,994$ 12,286,055$ 12,702,346$ 12,403,762$ 13,035,676$ 5,334,111$ 7,701,565$ 40.92% Operations & Recreation: Public Works Administration389,783$ 378,852$ 393,054$ 288,207$ 222,994$ 104,747$ 118,247$ 46.97% Public Works Operations2,604,870 2,521,463 2,698,870 2,720,563 2,625,171 933,116 1,692,055 35.54% Organized Recreation1,305,747 1,352,273 1,280,117 1,256,678 1,290,038 606,815 683,223 47.04% Recreation Center1,466,246 1,516,121 1,449,930 1,501,627 1,543,881 485,443 1,058,438 31.44% Park Maintenance1,461,645 1,444,448 1,431,825 1,424,139 1,423,011 539,185 883,826 37.89% Westwood515,456 506,404 520,554 503,309 531,853 188,306 343,547 35.41% Environment390,009 382,378 430,876 434,297 433,750 105,929 327,821 24.42% Vehicle Maintenance1,188,705 1,326,153 1,240,325 1,268,559 1,285,489 572,088 713,401 44.50%Total Operations & Recreation9,322,461$ 9,428,091$ 9,445,551$ 9,397,379$ 9,356,187$ 3,535,630$ 5,820,557$ 37.79% Non-Departmental: General -$ 65,292$ -$ 256,627$ 4,000$ 1,126$ 2,874$ 28.16% Transfers Out- 1,160,000 - 60,000 - - - 0.00% Tax Court Petitions180,000 - 180,000 53,345 327,784 - 327,784 0.00%Total Non-Departmental180,000$ 1,225,292$ 180,000$ 369,972$ 331,784$ 1,126$ 330,658$ 0.34%Total General Fund Expenditures29,720,183$ 30,297,549$ 29,708,238$ 29,346,569$ 30,427,622$ 11,921,421$ 18,506,201$ 39.18%Study Session Meeting of June 23, 2014 (Item No. 6) Title: May 2014 Monthly Financial ReportPage 3
Meeting: Study Session
Meeting Date: June 23, 2014
Written Report: 7
EXECUTIVE SUMMARY
TITLE: Wooddale Avenue and 36th Street Traffic Study/Improvements
RECOMMENDED ACTION: No action required. The purpose of this item is to update
Council on the Engineering Departments efforts to improve turning movements and traffic flow
at the intersection of Wooddale Avenue and 36th Street.
POLICY CONSIDERATION: None at this time. Please inform staff of any questions or
concerns you might have.
SUMMARY: In April of 2008, the City hired SRF consulting to analyze the operational and
safety concerns of the area surrounding the Wooddale Avenue and 36th Street intersection
identified through community feedback. A meeting was held in October 2012 with the Elmwood
neighborhood that resulted in a follow up traffic analysis in February of 2013 to review how the
travel patterns and peak hour volumes changed since the TH 7/ Wooddale Avenue interchange
has been open to traffic. The study also took a look at several Elmwood neighborhood traffic
concerns.
The 2013 report recommends that many of the Elmwood neighborhood traffic concerns would be
addressed with the implementation of improvements at the Wooddale Avenue/36th Street
intersection and modification of Oxford Street to two-way operations.
As a result, staff included Signal/Intersection Improvements at Wooddale and 36th Street in the
2014 Capital Improvement Program. This improvement includes removal of center islands,
replacing the signal cabinet, remove and replace signal poles, remove and replace intersection
islands and signal optimization. The new signal would include protected- permitted left turn
phasing on all approaches (flashing yellow arrow) and improving overall intersection operations.
City staff is also considering the potential one-way to two-way conversion of Oxford Street west
of Wooddale Avenue.
A public meeting has been scheduled on July 10th from 5:30 -7:30 p.m. at Fire Station #1 to
discuss the proposed changes and solicit feedback from the neighborhood.
FINANCIAL OR BUDGET CONSIDERATION: The proposed intersection project has an
estimated cost of $380,000. Funding would be provided by the Elmwood TIF District.
SUPPORTING DOCUMENTS: Discussion
Figure 1 – Proposed Intersection Re-alignment Layout
Prepared by: Phillip Elkin, Senior Engineering Project Manager
Reviewed by: Debra Heiser, Engineering Director
Approved by: Tom Harmening, City Manager
Study Session Meeting of June 23, 2014 (Item No. 7) Page 2
Title: Wooddale Avenue and 36th Street Traffic Study/Improvements
DISCUSSION
Background: In recent years, the Wooddale Avenue/36th Street study area has experienced
many changes, including the construction of the TH 7/Wooddale Avenue interchange,
improvements for the Southwest Regional Trail crossing at Wooddale Avenue, and development
growth along Wooddale Avenue and 36th Street. Prior to the construction of the SWLRT station
and pavement maintenance project for the 36th Street corridor tentatively scheduled for 2018, a
traffic analysis update was conducted to address operational and safety concerns recently
identified through community feedback.
The main objective of the traffic analysis update was to determine how travel patterns and peak
hour volumes have changed since the TH 7/Wooddale Avenue interchange has been open to
traffic, the operational impacts on Wooddale Avenue and 36th Street, and any necessary
modifications to improve the overall safety and operations for vehicular, pedestrian and bicycle
traffic in the study area.
SIGNAL/ INTERSECTION IMPROVEMENTS AT WOODDALE AND 36TH STREET
Staff included Signal/Intersection Improvements at Wooddale and 36th Street in the 2014 Capital
Improvement Program. Several factors were considered in the selection of improvements, such
as the future SWLRT stations and the anticipated re-development and traffic modifications
which will accompany the construction of SWLRT. In addition to the importance of improving
this intersection ahead of the LRT design, the need for the improvements is made more
immediate by the TH100 project. This section of Wooddale Avenue will be designated as a
detour route during the closure of the Hwy 7 bridge in 2016.
The intersection project includes:
• Install a crosswalk on the west approach and corresponding signal improvements
• Remove the west approach median, modify northwest pork-chop island, and restripe to
dedicated left-, though, and right-turn lanes
- Requires signal modification to align signal heads
• Restripe the south approach to include a dedicated left-turn lane and modify southeast
pork-chop island to allow the northbound to eastbound movement to travel in its own lane
- The right-turn movement should have yield control to assist pedestrian crossings
- Results in one lane exiting the intersection on the east approach
- The northbound lanes may need to be modified to 11 foot lanes to limit curb impacts
• Revise/optimize signal timing (assumes new controller and cabinet)
- Pedestrian crossing times
- Install protective-permitted phasing on all approaches (i.e. flashing yellow arrow)
• Modify the northwest curb line to accommodate southbound to westbound truck
movements
• Modify the southwest curb line to accommodate westbound to southbound movement
Benefits:
• Improves/maintains overall intersection operations
• Improves eastbound/westbound and northbound/southbound left-turn lane offset and
westbound through lane alignment
• Improves pedestrian access
• Upgrades entire signal and provides more timing flexibility
Study Session Meeting of June 23, 2014 (Item No. 7) Page 3
Title: Wooddale Avenue and 36th Street Traffic Study/Improvements
OXFORD STREET POTENTIAL CONVERSION
Some desire has been expressed by the neighborhood to make Oxford Street a two-way street for
better neighborhood access. In addition, the Fire Department has expressed a need for this
conversion to improve access to Fire Station #1.
As a result, City staff is considering the potential one-way to two-way conversion of Oxford
Street west of Wooddale Avenue. A high-level evaluation was conducted to identify the
following traffic issues and concerns associated with the conversion of Oxford Street to two-way
operations:
• Motorists are being observed traveling westbound on the one-way eastbound segment of
Oxford Street.
• Elmwood residents traveling from TH 7 or TH 100 to Wooddale Avenue are limited to
using 36th Street to enter the neighborhood. For motorists traveling northbound on
Wooddale Avenue, the northbound to westbound movement at 36th Street is difficult to
make due to the limited sight distance for northbound motorist.
• The construction of an exclusive northbound left-turn lane on Wooddale Avenue at 36th
Street will address the sight distance issue and improve the current access into the
Elmwood neighborhood from Wooddale Avenue. This will reduce the amount of motorists
choosing to use the Oxford Street access, if modified to allow westbound traffic.
• Due to the existing roadway network, lack of continuous east-west streets (with the
exception of Cambridge Street), and location of the railroad tracks, the likelihood of
increased cut-through traffic on Oxford Street is low.
• Traffic will increase on Oxford Street with the roadway conversion, but it should primarily
be limited to Elmwood residents.
• The City should work with businesses to the west of the Elmwood neighborhood to
communicate with truck drivers to use Louisiana Avenue, instead of traveling through the
neighborhood. With a roadway conversion, this discussion should also include direction to
the drivers not to use TH 100, Oxford Street, Brunswick Avenue and Cambridge Street as a
truck route.
At the meeting, this idea will be discussed with the Elmwood residents to better understand the
support for a one-way to two-way roadway conversion.
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Study Session Meeting of June 23, 2014 (Item No. 7)
Title: Wooddale Avenue and 36th Street Traffic Study/Improvements Page 4
Meeting: Study Session
Meeting Date: June 23, 2014
Written Report: 8
EXECUTIVE SUMMARY
TITLE: Joint Cooperation Agreement Between St. Louis Park and Hennepin County
RECOMMENDED ACTION: No action required at this time. This report is being provided to
inform the Council of the Joint Cooperation Agreement between St. Louis Park and Hennepin
County for participation in the Urban Hennepin County Community Development Block Grant
Program (CDBG) and the Resolution required for participation for fiscal years 2015-2017.
Action related to this matter is scheduled for the July 7 Council meeting.
POLICY CONSIDERATION: None at this time.
SUMMARY: CDBG funds are US Housing and Urban Development (HUD) funds distributed
annually through Hennepin County. The national objectives of the CDBG program are to benefit
low and moderate-income persons, prevention or elimination of slum or blight and/or to meet a
particular urgent community development need. Each year the City must submit its proposed use
of the allocation to Hennepin County and hold a public hearing. The 2014 proposed use of
CDBG funds reflects the City’s priorities to preserve existing housing and increase affordable
ownership opportunities. CDBG funds allow cities discretion (within the HUD guidelines) to
fund projects that meet the national low income objectives and the needs of cities.
The City was notified by Hennepin County that HUD released Notice CPD-13-04 dated April
25, 2014 which requires certain changes to the Joint Cooperation Agreement (JCA) for
participation in the CDBG program for 2015-2017. In addition Hennepin County is making
changes to the subrecipient contract language for awards starting in FY 2015. These changes
require a certified City resolution approving the new/amended JCA.
FINANCIAL OR BUDGET CONSIDERATION: Not applicable.
VISION CONSIDERATION: St. Louis Park is committed to providing a well-maintained and
diverse housing stock.
SUPPORTING DOCUMENTS: Discussion
Resolution
Prepared by: Marney Olson, Housing Programs Coordinator
Reviewed by: Michele Schnitker, Housing Supervisor
Approved by: Tom Harmening, City Manager
Study Session Meeting of June 23, 2014 (Item No. 8) Page 2
Title: Joint Cooperation Agreement Between St. Louis Park and Hennepin County
DISCUSSION
BACKGROUND: The City was notified by Hennepin County that HUD released Notice CPD-
13-04 dated April 25, 2014 which requires certain changes to the Joint Cooperation Agreement
(JCA) for participation in the CDBG program for 2015-2017. The revised 2015-2017 JCA
reflects the following changes:
1) The addition of language stating that the agreement covers not only the CDBG
Entitlement program and the HOME Investment Partnership (HOME) program, but also
the Emergency Solutions Grants (ESG) Program.
2) The addition of a provision that a unit of general local government may not sell, trade, or
otherwise transfer all or any portion of such funds to another such metropolitan city,
urban county, unit of general local government, or Indian tribe, or insular area that
directly or indirectly receives CDBG funds in exchange for any other funds, credits or
non-Federal considerations, but must use such funds for activities eligible under Title I of
the Act. This new requirement is contained in the FY2014 HUD appropriation bill.
3) Clarification of Fair Housing language.
Hennepin County is also updating contract term language in the annual CDBG subrecipient
contracts for awards starting in FY 2015. Planning and Administrative cost language has also
been expanded to reflect the County’s growing costs associated with compliance and timeliness
monitoring and the potential need for future increases within the term of the JCA. Hennepin
County will be evaluating their administrative costs association with the CDBG program before
determining if there will be an increase in administrative costs for FY2015.
These changes require a certified City resolution approving the new/amended JCA.
NEXT STEPS: City Council to adopt resolution authorizing the execution of a Joint
Cooperation Agreement at the July 7, 2014 Council Meeting.
Study Session Meeting of June 23, 2014 (Item No. 8) Page 3
Title: Joint Cooperation Agreement Between St. Louis Park and Hennepin County
RESOLUTION NO. 14- ____
RESOLUTION AUTHORIZING THE EXECUTION OF A JOINT COOPERATION
AGREEMENT BETWEEN THE CITY OF ST. LOUIS PARK AND HENNEPIN
COUNTY FOR PARTICIPATION IN THE URBAN HENNEPIN COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM IN FY 2015-2017
WHEREAS, the City of St. Louis Park, Minnesota and the County of Hennepin have in
effect a Joint Cooperation Agreement for purposes of qualifying as an Urban County under the
United States Department of Housing and Urban Development Community Development Block
Grant (CDBG), Emergency Solutions Grants (ESG) Program, and HOME Investment
Partnerships (HOME) Programs; and
WHEREAS, the City and County wish to execute a new Joint Cooperation Agreement in
order to continue to qualify as an Urban County for purposes of the Community Development
Block Grant, ESG and HOME Programs.
BE IT RESOLVED, that a new Joint Cooperation Agreement between the City and
County be executed effective October 1, 2014 and that the Mayor and the City Manager be
authorized and directed to sign the Agreement on behalf of the City.
Reviewed for Administration: Adopted by the City Council July 7, 2014
City Manager
Mayor
Attest:
City Clerk
Meeting: Study Session
Meeting Date: June 23, 2014
Written Report: 9
EXECUTIVE SUMMARY
TITLE: West End Redevelopment Contract Update
RECOMMENDED ACTION: No action necessary unless the City Council/EDA wishes to
discuss the status of Duke’s performance prior to release of the attached letter.
POLICY CONSIDERATION: Does the City Council/EDA have questions or concerns
regarding the proposed response to Duke Realty’s anticipated events of default regarding
commencement of Phase IIB of The West End Redevelopment Contract?
SUMMARY: The City, EDA, and Duke Realty entered into a Redevelopment Contract on May
17, 2010 related to the multi-phased redevelopment known as The West End. The Contract
contains a timeline of required dates for the commencement and completion of each phase of
construction. To date, Duke has complied with each of the required commencement and
completion dates. Staff recently met with Josh Budish, the new Vice President of Leasing &
Development for Duke Realty, to discuss the latest leasing activity at The West End and the
status of the future office buildings approved for the site. Not surprisingly Staff was informed
that Duke will not be able to commence construction of Phase IIB (an office building consisting
of approximately 278,000 square feet along with related site improvements) by the required
commencement date of July 1, 2014. Failure to meet the construction timeline for any phase
allows the City and EDA to declare an event of default. In addition, Duke has not met its
contractual obligation to give a formal report at a City Council meeting, “describing the reasons
for the failure to meet the schedule, evidence of the Redeveloper’s due diligence in working
toward construction of the relevant Phase, and a detailed revised schedule.” The failure to
provide a report is also an event of default.
Duke is working diligently toward the goal of constructing the office buildings envisioned in the
master redevelopment plan, but market conditions have not been favorable for speculative office
construction throughout the metro area. Because Staff believes that Duke continues to work to
fulfill its contractual obligations, Staff proposes to send the attached letter to Duke. The letter
outlines the events of default that have been triggered, provides that at this time the City and
EDA are willing to waive their right to declare an event of default, and requests that Duke meet
with the City Council/EDA by September 15, 2014 with a project update. Most importantly, the
letter makes it clear that the City and EDA reserve their right to declare an event of default if the
parties are not able to mutually agree on a plan for completion of the remaining phases of
construction. Note that the draft letter was prepared with the assistance of the EDA’s legal
counsel.
FINANCIAL OR BUDGET CONSIDERATION: None at this time.
VISION CONSIDERATION: Not applicable
SUPPORTING DOCUMENTS: Proposed Letter to Duke Realty
Prepared by: Greg Hunt, Economic Development Coordinator
Reviewed by: Kevin Locke, Community Development Director
Approved by: Tom Harmening, EDA Executive Director, and City Manager
Study Session Meeting of June 23, 2014 (Item No. 9) Page 2
Title: West End Redevelopment Contract Update
PROPOSED LETTER TO DUKE REALTY
June , 2014
Mr. Josh Budish
Vice President, Leasing and Development
Duke Realty Corporation
1600 Utica Avenue South, Suite 250
St. Louis Park MN 55416
Re: Construction timeline pursuant to Amended and Restated Contract for Private
Redevelopment between the City of St. Louis Park, the St. Louis Park EDA and
Duke Realty Limited Partnership, dated as of May 17, 2010, as amended
Dear Mr. Budish:
As discussed in our meeting on June 6, 2014, it is our understanding that Duke Realty
Limited Partnership (the “Redeveloper”) will not meet the required construction commencement
date for Phase IIB provided in Section 4.3 and Schedule G of the above-referenced Contract for
Private Redevelopment (the “Contract”) between the City of St. Louis Park (“City”), the St.
Louis Park Economic Development Authority (the “Authority”), and the Redeveloper.
Additionally, Redeveloper does not expect to meet the oral and written presentation requirement
pursuant to Section 4.3(b)(ii) of the Contract.
Although Section 4.3 and Schedule G of the Contract provide that construction of Phase
IIB of the Minimum Improvements must begin by July 1, 2014, the City and Authority recognize
that the current delay in commencement of construction is due to economic factors beyond the
control of the Redeveloper. The City and Authority have no current intention of declaring
Redeveloper’s failure to commence construction of Phase IIB by July 1, 2014 an Event of
Default. Similarly, the City and Authority waive their right at this time to declare an Event of
Default for Redeveloper’s failure to meet the oral and written presentation requirement pursuant
to Section 4.3(b)(ii) of the Contract. If the Redeveloper does not expect to complete construction
of Phase IIB by the construction completion date provided in the Contract (i.e. December 31,
2016), the Redeveloper is hereby requested to meet with the City Council and Authority by
September 15, 2014 to provide a project update and discuss any proposed changes to the
redevelopment plan or deadlines. Any changes to the timeline for completion of the Minimum
Improvements will require a Second Amendment to the Contract.
Pursuant to Section 9.3 of the Contract, the City and Authority reserve their right to
revisit their position if no mutually acceptable plan for completing the remaining project phases
can be achieved.
The City and Authority look forward to continuing their positive working relationship
with the Redeveloper on the redevelopment of The West End area.
Study Session Meeting of June 23, 2014 (Item No. 9) Page 3
Title: West End Redevelopment Contract Update
Please indicate your acceptance of the terms of this letter by signing where indicated and
returning a copy of this letter to me.
Very truly yours,
Kevin Locke
Community Development Director
City of St. Louis Park
cc. Office of General Counsel, Duke Realty Corporation
6133 North River Road, Suite 200
Rosemont IL 60018
RECEIPT
The undersigned acknowledges and agrees
to the terms of this letter this ______ day of June,
2014.
______________________________________
Josh Budish
Vice President, Leasing and Development
Duke Realty Corporation