HomeMy WebLinkAbout2014/05/27 - ADMIN - Agenda Packets - City Council - Study SessionAGENDA
MAY 27, 2014
(Councilmembers Lindberg & Mavity Out)
6:15 p.m. BOARDS & COMMISSIONS INTERVIEW – Community Room
6:30 p.m. CITY COUNCIL STUDY SESSION – Community Room
Discussion Items
1. 6:30 p.m. Future Study Session Agenda Planning – June 2 and 9, 2014
2. 6:35 p.m. Meadowbrook Collaborative Update
3. 7:05 p.m. Highway 7 and Louisiana Avenue Update
4. 7:50 p.m. Southwest LRT Preliminary Design Plans - Continued Discussion
8:35 p.m. Communications/Meeting Check-In (Verbal)
8:40 p.m. Adjourn
Written Reports
5. April 2014 Monthly Financial Report
Auxiliary aids for individuals with disabilities are available upon request.
To make arrangements, please call the Administration Department at
952/924-2525 (TDD 952/924-2518) at least 96 hours in advance of meeting.
Meeting: Study Session
Meeting Date: May 27, 2014
Discussion Item: 1
EXECUTIVE SUMMARY
TITLE: Future Study Session Agenda Planning – June 2 and 9, 2014
RECOMMENDED ACTION: The City Council and the City Manager to set the agenda for
the Special Study Session scheduled for June 2, 2014 and the regularly scheduled Study Session
on June 9, 2014.
POLICY CONSIDERATION: Does the Council agree with the agendas as proposed?
SUMMARY: At each study session approximately five minutes are set aside to discuss the next
study session agenda. For this purpose, attached please find the proposed discussion items for
the Special Study Session scheduled for June 2, 2014 and the regularly scheduled Study Session
on June 9, 2014.
FINANCIAL OR BUDGET CONSIDERATION: Not applicable.
VISION CONSIDERATION: Not applicable.
SUPPORTING DOCUMENTS: Future Study Session Agenda Planning – June 2 & 9, 2014
Prepared by: Debbie Fischer, Office Assistant
Approved by: Tom Harmening, City Manager
Study Session Meeting of May 27, 2014 (Item No. 1) Page 2
Title: Future Study Session Agenda Planning – June 2 and 9, 2014
Special Study Session, June 2, 2014 – 6:30 p.m.
Tentative Discussion Items
1. 2013 Financial Statements – Auditor’s Review & Discussion – Administrative Services (45
minutes)
Discuss the results of the 2013 Audit and overall financial health of the City.
Study Session, June 9, 2014 – 6:30 p.m.
Tentative Discussion Items
1. Future Study Session Agenda Planning – Administrative Services (5 minutes)
2. Demo of Citizen Response System – Information Resources (30 minutes)
Information Resources Department staff will demonstrate the city’s new citizen response
system and discuss its implementation schedule, planned marketing efforts and the role the
new tool will play in the city’s overall customer service initiatives.
3. Southwest LRT Update – Community Development (60 minutes)
An update and continued discussion of the City’s proposed response to the Met Council
request for Municipal Consent for the SWLRT plans.
Communications/Meeting Check-In – Administrative Services (5 minutes)
Time for communications between staff and Council will be set aside on every study session
agenda for the purposes of information sharing.
Meeting: Study Session
Meeting Date: May 27, 2014
Discussion Item: 2
EXECUTIVE SUMMARY
TITLE: Meadowbrook Collaborative Update
RECOMMENDED ACTION: No action required.
POLICY CONSIDERATION: None at this time.
SUMMARY: As requested by the City Council, Linda Trummer, Outreach Coordinator for
Meadowbrook Collaborative, will be in attendance to provide an update to Council on its
ongoing mission to meet the needs of the Meadowbrook community in the areas of health,
education, safety and sustainability. Established in 1993, the Meadowbrook Collaborative is a
partnership between the City of St. Louis Park, Park Nicollet and St. Louis Park Public Schools.
FINANCIAL OR BUDGET CONSIDERATION: Not applicable.
VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged
community.
SUPPORTING DOCUMENTS: None
Prepared by: Debbie Fischer, Office Assistant
Approved by: Tom Harmening, City Manager
Meeting: Study Session
Meeting Date: May 27, 2014
Discussion Item: 3
EXECUTIVE SUMMARY
TITLE: Highway 7 and Louisiana Avenue Update
RECOMMENDED ACTION: Staff desires to provide the City Council with an overall update
on this project in general and receive feedback on the possible acquisition of two parcels near the
Highway 7 / Louisiana Avenue Interchange.
POLICY CONSIDERATION:
• What questions or concerns does the City Council have regarding the project?
• Does the City wish to pursue the acquisition of the subject properties?
SUMMARY: On May 20, 2013, the City Council awarded the construction contract for the
Highway 7 and Louisiana Ave Interchange Project to C.S. McCrossan. Construction is ongoing
and the project is scheduled to be substantially completed in November, 2014 with final
completion by June, 2015.
FINANCIAL OR BUDGET CONSIDERATION: This a City led project with an estimated
total adjusted cost of $33.5 million which includes construction, public art, administration,
engineering, right of way, and private utility relocation. This does not include the cost for the
proposed acquisition of the two parcels located near the intersection as referenced above and
discussed later in this report.
The construction contract award amount was $22,295,084. At this time, construction is close to
65% complete. The contractor has been paid $14,616,000. As has been discussed in the past
construction costs will be greater than awarded. This increase is due to finding more
contaminated soils within the project than originally estimated. The additional cost for removing
contaminated material is expected to be around $2,800,000. More information regarding the
schedule, contaminated soil, costs, funding, and proposed land acquisition can be found in the
“Discussion” section of the report.
VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged
community.
SUPPORTING DOCUMENTS: Discussion
Construction Timeline
Parcel Maps
Prepared by: Joseph Shamla, Senior Engineering Project Manager
Greg Hunt, Economic Development Coordinator
Reviewed by: Debra M. Heiser, Engineering Director
Kevin Locke, Community Development Director
Approved by: Tom Harmening, City Manager
City Council Meeting of December 16, 2013 (Item No. 3) Page 2
Title: Highway 7 and Louisiana Avenue Project Update
DISCUSSION
SCHEDULE: As part of the contract, C.S. McCrossan provides the City monthly schedule
updates. The schedule provided for the period ending April 15th, 2014 indicated that the project
was 24 days behind schedule, which would push the substantial completion date from October
31 to November 24, 2014. The contractor believes they have made up 9 days by working
Saturdays, and are now 15 days behind schedule. We received an updated schedule for the
period ending May 15, 2014 and are waiting for it to be verified.
Based on the current project status and progress made to date, the following schedule is
anticipated at this time for the remaining construction phases:
Construction continues on Highway 7, bridge, north ramps, east half of
Louisiana Ave Now thru June 2014
Traffic moved onto the new Hwy. 7
Construction continues on the SW and SE ramps
Work on east half of Louisiana Ave complete July 2014
Construction continues on the SW and SE Ramps
Work on the west half of Louisiana Ave
August - November
2014
All segments of road open to traffic November 2014
Final Completion June 2015
(For more detail see attached construction timeline)
The interchange will be open to traffic in the fall of 2014. The work in the spring of 2015 will be
completed under traffic.
CONTAMINATED SOIL: This project is adjacent to the Reilly Tar and Chemical Superfund
site. Due to the location, the City was required to submit a Response Action Plan (RAP) to the
MPCA/EPA for approval. The RAP provides direction on how contamination will be handled
during construction and which soils are reusable on the project. During the design of the project
extensive soil borings and tests were completed throughout the construction limits. These were
used by our consultant SEH, Inc. to determine the location of the contaminated soils and
groundwater elevation, so that estimated quantities for removals could be calculated along with
associated costs.
In December of 2013, staff provided an update of this project to the City Council. Within this
update was information pertaining to an overrun in contaminated soils. At that time, our
consultant S.E.H. Inc. estimated an increase in contaminated soils resulting in an additional cost
of $1,750,000.
The contaminated soil found onsite is more than what was estimated in December of 2013.
Contaminated soils and groundwater are being found in areas which were not identified by the
soil borings or testing. The original contract estimated 72,544 ton of contaminated material to be
disposed in a landfill. We are currently at 171,712 ton of contaminated material hauled to the
landfill. S.E.H. Inc. is projecting a final contaminated quantity of 197,967 ton. The additional
cost of removal of the contaminated soils is estimated to be around $2,800,000 more than the
original contract amount. SEH, Inc. has concluded that there are three contributing factors to the
overrun in contaminated soils.
The first contributing factor is the increase in elevation of the groundwater. Since the ground
water is contaminated, the RAP for the project requires that any soil excavated below the ground
water table needs to be hauled away. The soil borings during design indicated that the
City Council Meeting of December 16, 2013 (Item No. 3) Page 3
Title: Highway 7 and Louisiana Avenue Project Update
groundwater elevation was at 880 ft. During construction the groundwater was measured
between 887 to 888 ft. This resulted in an additional 7 to 8 ft. of material being removed due to
the increase in the elevation of the contaminated groundwater. This contributed to approximately
65% of the overage of contamination.
Another contributing factor was required excavation beyond plan limits. There is an area of
Highway 7 which is located near a previous crossing. Soil boring and testing indicated that this
soil could be reused. During construction, organic soils not suitable for reuse, were found in this
area and they were removed. This factor contributes approximately 10% of the overage of
contamination.
The last contributing factor was the discovery of impacted urban fill beneath Highway 7. The
material contained contaminated construction debris and testing indicated that the contamination
concentrations exceeded the re-use limits identified in the RAP. This factor contributed to
approximately 25% of the overage of contamination. The City requested additional funding from
MnDOT to cover the costs of removing this material but have received feedback from MnDOT
indicating that they do not have additional funds available.
FINANCIAL OR BUDGET CONSIDERATIONS: The following table represents the current
estimated costs that the City of St. Louis Park is responsible for:
CURRENT ESTIMATED PROJECT COSTS
Interchange Construction (includes 5% contingency) $22,626,326
MCES Forcemain Construction $3,113,274
Public Art Construction $260,400.00
Construction Total $26,000,000
Preliminary and Final Design Engineering $2,162,119
Public Art - Artist Contract $189,600
Construction Engineering (by MnDOT) $1,800,000
SEH Consultant Eng'r Support (Const. Eng., RAP admin., CPM schedule) $885,000
Undergrounding Power Lines $1,003,392
Right of Way Acquisition Services (appraisals, title work, attorney fees) $80,000
Right of Way (Purchasing land and easements, condemnation costs) $1,350,000
Total Estimated Project Costs $33,470,111
FUNDING SOURCES
Federal (STP) Funds $11,152,054
MnDOT Access Management Funds $1,000,000
MnDOT Municipal Cooperative Agreement Funds $594,000
MnDOT (donated Construction Engineering - in lieu of funds) $1,800,000
TED Grant (MnDOT & DEED Program) $3,000,000
MCES Funds for Forcemain Work $3,113,274
City Funds (20% construction grant match - source HRA Levy) $2,398,000
City Funds (Prelim. and Final Design Engineering - source HRA Levy) $3,047,119
City Funds (Right of Way - source HRA Levy) $1,430,000
City Funds – Water, Sewer, Fiber Funds $400,00
City Funds (Misc. Const. and Eng'r Support - source HRA Levy) $5,535,764
$33,470,111
City Council Meeting of December 16, 2013 (Item No. 3) Page 4
Title: Highway 7 and Louisiana Avenue Project Update
The new construction total, $26,000,000, includes a 5% contingency of the work remaining on
the project. The 5% contingency is approximately $500,000 for unexpected costs.
This updated overall estimated cost for the project, $33,470,111, is over the budget discussed
when this project was awarded at the May 20, 2013 meeting ($31,951,684) by about 4.75%.
LAND ACQUISITION
The City is acquiring portions of two parcels owned by Clear Channel for the Highway 7 /
Louisiana Avenue interchange project. One parcel (“NE Parcel”) is located in the NE corner of
the interchange between Walker Street to the north and Highway 7 to the south (map attached).
The other parcel (“SW Parcel”) is located in the SW corner of the interchange between Highway
7 to the north and Lake Street West to the south (map attached). While only a portion of these
vacant parcels is needed for Right of Way (ROW) purposes, the City and EDA have an
opportunity to acquire the remaining portions of both properties from Clear Channel.
The NE Parcel is 53,303 sq. ft., and rectangular in shape. It lies between City-controlled
property to the east and the west. The property to the east (7015 Walker Street) is owned by the
EDA. It was acquired from the former Reynolds Welding Supply Company primarily for blight
clearance purposes. The City is planning to construct a modest storm water pond on the property
to facilitate redevelopment in the aging Walker-Lake industrial area immediately to the north.
The NE Parcel would be combined with the adjacent EDA parcel so as to create a larger storm
water pond in the area with greater capacity thus facilitating additional redevelopment to the
north. Acquiring this property would enable the City to pursue greater storm water management
in an area where there very little exists.
The SW Parcel is 67,329 sq. ft. and roughly triangular in shape. It lies immediately west of 7250
State Hwy 7; the site of the former Methodist Hospital Park & Ride (“Gold Lot”), owned by the
EDA. Both the SW Parcel and the EDA parcel are oddly shaped and have little potential to
redevelop efficiently on their own. When combined however, these parcels create an oblong-
shaped property consisting of nearly 3.5 acres which could readily sustain commercial
redevelopment. Given its proximity and visibility from the new highway interchange, such a
commercial site would receive strong market interest. In addition, this site is within walking
distance of the proposed Louisiana SWLRT station.
To date, the City has deposited $337,400 to acquire the Partial Take of the NE Parcel and
$248,000 to acquire the Partial Take of the SW parcel. Clear Channel is willing to sell the
entirety of both parcels to the City provided the parties can agree upon a purchase price. Both
parties had appraisals conducted of the respective parcels. The City’s appraisal for the NE Parcel
provided a value of $8.50 PSF or $337,400 for the ROW and $453,076 for the full parcel while
Clear Channel’s appraisal provided a value of $13.15 PSF or $521,977 for the ROW and
$700,934 for the full parcel.
The City’s appraisal for the SW Parcel provided a value of $9.50 PSF or $248,000 for the ROW
and $639,626 for the full parcel while Clear Channel’s appraisal provided a value of $13.61 PSF
or $355,292 for the ROW and $916,347 for the full parcel.
The incremental cost of acquiring the remaining portions of the NE and SW Parcels is
summarized below.
City Council Meeting of December 16, 2013 (Item No. 3) Page 5
Title: Highway 7 and Louisiana Avenue Project Update
It is proposed that the City acquire the remaining portions of both parcels from Clear Channel.
The incremental increase in cost to acquire both parcels ranges from $507,302 to $740,012. This
range will need to be further negotiated and the agreed upon acquisition prices will be subject to
City review and approval. Funding for the acquisition of the remaining portion of the NE Parcel
would come from the Storm Utility Fund. Funding for the acquisition of the remaining portion of
the SW Parcel would come from the Development Fund. It is anticipated that the EDA would
recoup its investment when redevelopment occurs on the site.
Present – June 2014
Study Session Meeting of May 27, 2014 (Item No. 3)
Title: Highway 7 and Louisiana Avenue Project Update Page 6
July 2014
• Traffic on new Highway 7 (no ramp access to east/from west
• Highway 7 to Louisiana Avenue turning movements detoured
• Single lane in each direction on Louisiana Avenue continues
Study Session Meeting of May 27, 2014 (Item No. 3)
Title: Highway 7 and Louisiana Avenue Project Update Page 7
August 20 14 – November 2014
• Highway 7 to Louisiana Avenue turning movement detours continue
• Detours in place for Walker and Lake Streets west of Louisiana Avenue
• Ramps to and from Highway 7 opening based on ramp and Louisiana
Avenue completion
Study Session Meeting of May 27, 2014 (Item No. 3)
Title: Highway 7 and Louisiana Avenue Project Update Page 8
1
975+00
980+00
10+00 14+00975+00
980+00
15+00
11+00
15+00
RIGHT OF WAY PARCEL LAYOUT
SCALE: 1" = ’ OWNER : PID NO.
COUNTY : HENNEPIN
CITY : ST. LOUIS PARK
S.P. 163-080-083, 2706-226
3:57:00 PM5/7/20121 ParcelS:\PT\S\Stlou\116227\5-dsgn\51-cadd\R-O-W\parcel sketches\Parcel Sketches.dgn
5/7/2012DATE:LAYOUT BY: SEH Inc.Parcel No.
OWNER:
NO.
PARCEL
ADDITION NAME:
SQ FT
MNDOT R/W
NEW
SQ FT
CITY R/W
NEW
SQ FT
EASEMENT
TEMPORARY
MNDOT
SQ FT
EASEMENT
TEMPORARY
CITY
LEGEND
PROPOSED TEMPORARY EASEMENT
PROPOSED RIGHT OF WAY
EXISTING CITY RIGHT OF WAY/PARCEL LINES
EXISTING MNDOT RIGHT OF WAY
PROPOSED LIMITS OF CONSTRUCTION
PROPOSED CONSRUCTION
100 NAEGELE OUTDOOR ADV. INC.171-172-134-0073
1 NAEGELE OUTDOOR ADV. INC.
REARRANGEMENT OF ST. LOUIS PARK
OF SAID LOT 6 TH SE’LY TO BEG
TH W’LY ALONG SAID S’LY LINE TO E’LY LINE OF LOT 6 BLK 323 TH S’LY ALONG SAID E’LY LINE TO SE COR
LINE OF LOT 1 BLK 159 TH NE’LY ALONG SAID SE’LY LINE AND ITS EXTENSIONS TO S’LY LINE OF HWY NO 7
TO CTR LINE OF VAC STREET TH SE’LY ALONG SAID CTR LINE TO ITS INTERSEC WITH S’LY EXTENSION OF SE’LY
158 DIS 110 FT NELY FROM MOST SLY COR THOF TH NELY ALONG SAID SE’LY LINE AND ITS NE’LY EXTENSION
THAT PART OF BLKS 158 159 323 AND OF ADJ VAC STREETS DESC AS BEG AT A PT ON SELY LINE OF LOT 1 BLK
1
16,694 16,9345.74’46.62’50’50’WB TH 7
EB TH 7W. 37th ST.KI
LMER LANEStudy Session Meeting of May 27, 2014 (Item No. 3)
Title: Highway 7 and Louisiana Avenue Project Update Page 9
9
985+00
990+00
20+00
985+00
990+0025+0020+0025+0015+00
19+00
15+00
RIGHT OF WAY PARCEL LAYOUT
SCALE: 1" = ’ OWNER : PID NO.
COUNTY : HENNEPIN
CITY : ST. LOUIS PARK
S.P. 163-080-083, 2706-226
3:57:13 PM5/7/20129 ParcelS:\PT\S\Stlou\116227\5-dsgn\51-cadd\R-O-W\parcel sketches\Parcel Sketches.dgn
5/7/2012DATE:LAYOUT BY: SEH Inc.Parcel No.
OWNER:
NO.
PARCEL
ADDITION NAME:
SQ FT
MNDOT R/W
NEW
SQ FT
CITY R/W
NEW
SQ FT
EASEMENT
TEMPORARY
MNDOT
SQ FT
EASEMENT
TEMPORARY
CITY
LEGEND
PROPOSED TEMPORARY EASEMENT
PROPOSED RIGHT OF WAY
EXISTING CITY RIGHT OF WAY/PARCEL LINES
EXISTING MNDOT RIGHT OF WAY
PROPOSED LIMITS OF CONSTRUCTION
PROPOSED CONSRUCTION
100 CLEAR CHANNEL OUTDOOR INC.171-172-143-0064
9
9 CLEAR CHANNEL OUTDOOR INC.
18,218 21,474
REARRANGEMENT OF ST. LOUIS PARK
MONITOR ST TO SLY LINE OF WALKER ST TH ELY ALONG SAID SLY LINE OF WALKER ST TO BEG
R/W LINE TO ITS INTERSEC WITH CTRLINE OF MONITOR ST NOW VAC TH NWLY ALONG SAID CTRLINE OF
R/A WITH SAID SLY LINE OF WALKER ST TO NLY R/W LINE OF STATE HWY 7 TH WLY ALONG SAID NLY
BEG AT THE INTERSEC OF CTRLINE OF REPUBLIC AVE NOW VAC WITH SLY LINE OF WALKER ST TH SLY AT
BLOCK 186 58’58’49.23’
14
8
.25’92.19’WALKER ST.
WB TH 7
EB TH 7
N.E. RAMP
L
OUI
SI
ANA AVE.
Study Session Meeting of May 27, 2014 (Item No. 3)
Title: Highway 7 and Louisiana Avenue Project Update Page 10
Meeting: Study Session
Meeting Date: May 27, 2014
Discussion Item: 4
EXECUTIVE SUMMARY
TITLE: Southwest LRT Preliminary Design Plans - Continued Discussion
RECOMMENDED ACTION: No formal action at this time. Staff proposes that discussion
continue on the SWLRT Preliminary Design Plans under consideration for Municipal Consent,
priorities, and strategy moving forward.
POLICY CONSIDERATION: Nothing specific at this time
SUMMARY: During a number of recent meetings the Council has reviewed and discussed the
specifics of the Preliminary Design Plans and discussed potential changes to the plans. These
discussions are in anticipation of preparing and adopting a resolution regarding municipal
consent in June or early July. At Monday night’s meeting the focus of discussion is proposed to
be in two areas: traffic review for the Beltline station area and anticipated potential infrastructure
improvements and costs for all three station areas. Staff will also provide an update on
continuing discussions with the SWLRT Project Office and the Met Council. The Preliminary
Design Plans can be found at www.stlouispark.org/webfiles/file/community-dev/swlrt_plans.pdf.
NEXT STEPS:
• Staff and Council continue to review base plans (ongoing)
• Preparation and discussion of a draft Municipal Consent Resolution
• Consideration of Municipal Consent Resolution – no later than July 7th
VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged
community.
SUPPORTING DOCUMENTS: None
Prepared by: Meg J. McMonigal, Planning and Zoning Supervisor
Reviewed by: Kevin Locke, Community Development Director
Approved by: Tom Harmening, City Manager
Meeting: Study Session
Meeting Date: May 27, 2014
Written Report: 5
EXECUTIVE SUMMARY
TITLE: April 2014 Monthly Financial Report
RECOMMENDED ACTION: No action required at this time.
POLICY CONSIDERATION: None at this time.
SUMMARY: The Monthly Financial Report provides a summary of General Fund revenues
and departmental expenditures and a comparison of budget to actual throughout the year.
FINANCIAL OR BUDGET CONSIDERATION: At the end of April, General Fund
expenditures total 31.6% of the adopted annual budget, which is approximately 1.5% under
where expenditures would normally be at the end of April. Please see the attached analysis for
more details.
VISION CONSIDERATION: Not applicable.
SUPPORTING DOCUMENTS: Discussion
Summary of Revenues & Expenditures
Prepared by: Darla Monson, Senior Accountant
Reviewed by: Brian A. Swanson, Controller
Nancy Deno, Deputy City Manager/HR Director
Approved by: Tom Harmening, City Manager
Study Session Meeting of May 27, 2014 (Item No. 5) Page 2
Title: April 2014 Monthly Financial Report
DISCUSSION
BACKGROUND: This report is designed to provide summary information of the overall level
of revenues and departmental expenditures in the General Fund and a comparison of budget to
actual throughout the year.
PRESENT CONSIDERATIONS: Actual expenditures should generally run about 33% of the
annual budget in April. Currently, General Fund expenditures are at approximately 31.6% of the
adopted budget. Revenues tend to be harder to measure in this same way due to the timing of
when they are received, examples of which include property taxes and State aid payments
(Police & Fire, DOT/Highway User Tax, PERA Aid, etc.). A few brief comments on specific
variances are noted below.
Revenues:
• License and permit revenues are at 45.6% of budget due to the fact that approximately
97% of the 2014 business and liquor license payments have been received, which is
consistent with previous years. Permit revenue is at just under 28% of budget through
April.
Expenditures:
• The Accounting Division is currently running about 3% over budget because of the
property and liability insurance expense. For simplicity, all property and liability
premium expenses for General Fund departments are budgeted under Accounting. A
budget amendment will be proposed later in the year to more accurately reflect the
insurance costs.
• Human Resources expenditures are exceeding budget by about 4% because of
unbudgeted expenses related to the Health in the Park program. These additional
expenses are offset by grant revenues. A budget amendment will be proposed later in the
year to reflect both the revenue and expense for this new program.
• Public Works Administration is over budget by approximately 5% due to a budget
allocation change for one of the admin positions splitting time between City Hall and the
Municipal Service Center. The additional payroll expenses in Public Works
Administration are offset in the Public Works Engineering budget, which is under budget
by nearly 12% due to this and also the vacant City Engineer position. A budget
amendment will be proposed for this and other personnel related items later in the year.
• The Organized Recreation Division is showing a temporary expenditure variance due to
fact that the full Community Education contribution for 2014 of $187,400 was paid to the
school district in February. The timing of this payment is consistent with prior years.
• The Vehicle Maintenance Division is running about 4.5% over budget on expenditures at
37.5% because of overtime, fuel, repair parts, and equipment maintenance expenses,
which is typical after the winter months.
NEXT STEPS: None are required at this time.
Summary of Revenues & Expenditures - General Fund As of April 30, 2014 20142014201220122013201320142014 Balance YTD Budget BudgetActual BudgetAudited BudgetApr YTD Remaining to Actual %General Fund Revenues: General Property Taxes20,169,798$ 20,209,604$ 20,657,724$ 21,987,968$ 21,157,724$ -$ 21,157,724$ 0.00% Licenses and Permits2,375,399 3,241,812 2,481,603 3,069,088 2,691,518 1,227,484 1,464,034 45.61% Fines & Forfeits328,150 341,356 335,150 311,882 320,150 132,818 187,332 41.49% Intergovernmental1,232,579 1,365,023 1,300,191 2,031,355 1,282,777 204,884 1,077,893 15.97% Charges for Services2,341,104 2,169,631 1,837,976 1,779,259 1,857,718 484,269 1,373,449 26.07% Miscellaneous Revenue1,079,550 1,092,234 1,092,381 1,067,210 1,112,369 349,205 763,164 31.39% Transfers In2,023,003 2,066,136 1,816,563 1,805,223 1,837,416 604,139 1,233,277 32.88% Investment Earnings125,000 136,415 150,000 14,180 150,000 - 150,000 0.00% Other Income45,600 276,273 36,650 10,756 17,950 5,121 12,829 28.53%Total General Fund Revenues29,720,183$ 30,898,483$ 29,708,238$ 32,076,921$ 30,427,622$ 3,007,920$ 27,419,702$ 9.89%General Fund Expenditures: General Government: Administration1,012,554$ 977,392$ 877,099$ 890,883$ 939,391$ 275,849$ 663,542$ 29.36% Accounting641,691 639,999 827,320 819,458 767,094 276,500 490,594 36.05% Assessing517,840 518,271 543,855 543,202 559,749 184,888 374,861 33.03% Human Resources667,612 645,357 678,988 731,634 693,598 256,777 436,821 37.02% Community Development1,076,376 1,052,186 1,094,517 1,090,213 1,151,467 370,008 781,459 32.13% Facilities Maintenance1,083,128 972,481 1,074,920 1,058,127 1,053,715 328,275 725,440 31.15% Information Resources1,507,579 1,363,266 1,770,877 1,597,993 1,456,979 466,147 990,832 31.99% Communications & Marketing265,426 244,392 201,322 170,013 566,801 160,770 406,031 28.36% Community Outreach8,185 5,341 8,185 (22,450) 8,185 255 7,930 3.12% Engineering927,337 939,425 303,258 296,383 506,996 109,251 397,745 21.55%Total General Government7,707,728$ 7,358,111$ 7,380,341$ 7,175,456$ 7,703,975$ 2,428,721$ 5,275,254$ 31.53% Public Safety: Police7,273,723$ 7,124,784$ 7,443,637$ 7,225,579$ 7,571,315$ 2,516,697$ 5,054,618$ 33.24% Fire Protection3,346,931 3,291,655 3,330,263 3,246,162 3,458,161 1,145,393 2,312,768 33.12% Inspectional Services1,889,340 1,869,616 1,928,446 1,932,021 2,006,200 644,762 1,361,438 32.14%Total Public Safety12,509,994$ 12,286,055$ 12,702,346$ 12,403,762$ 13,035,676$ 4,306,852$ 8,728,824$ 33.04% Operations & Recreation: Public Works Administration389,783$ 378,852$ 393,054$ 288,207$ 222,994$ 85,071$ 137,923$ 38.15% Public Works Operations2,604,870 2,521,463 2,698,870 2,720,563 2,625,171 760,321 1,864,850 28.96% Organized Recreation1,305,747 1,352,273 1,280,117 1,256,678 1,290,038 518,910 771,128 40.22% Recreation Center1,466,246 1,516,121 1,449,930 1,501,627 1,543,881 374,830 1,169,051 24.28% Park Maintenance1,461,645 1,444,448 1,431,825 1,424,139 1,423,011 429,285 993,726 30.17% Westwood515,456 506,404 520,554 503,309 531,853 152,868 378,985 28.74% Environment390,009 382,378 430,876 434,297 433,750 71,745 362,005 16.54% Vehicle Maintenance1,188,705 1,326,153 1,240,325 1,268,559 1,285,489 480,421 805,068 37.37%Total Operations & Recreation9,322,461$ 9,428,091$ 9,445,551$ 9,397,379$ 9,356,187$ 2,873,451$ 6,482,736$ 30.71% Non-Departmental: General -$ 65,292$ -$ 256,627$ 4,000$ 1,126$ 2,874$ 28.16% Transfers Out- 1,160,000 - 60,000 - - - 0.00% Tax Court Petitions180,000 - 180,000 53,345 327,784 - 327,784 0.00%Total Non-Departmental180,000$ 1,225,292$ 180,000$ 369,972$ 331,784$ 1,126$ 330,658$ 0.34%Total General Fund Expenditures29,720,183$ 30,297,549$ 29,708,238$ 29,346,569$ 30,427,622$ 9,610,151$ 20,817,471$ 31.58%Study Session Meeting of May 27, 2014 (Item No. 5) Title: April 2014 Monthly Financial ReportPage 3