HomeMy WebLinkAbout2015/10/12 - ADMIN - Agenda Packets - City Council - Study SessionAGENDA
OCTOBER 12, 2015
5:30pm
LISTENING SESSION: Polystyrene Food & Beverage Containers – Council Chambers
Immediately following Listening Session
CITY COUNCIL STUDY SESSION – Community Room
Discussion Items
1. 5 minutes Future Study Session Agenda Planning – October 19 and October 26, 2015
2. 90 minutes Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP
5 minutes Communications/Meeting Check-In (Verbal)
Written Reports
3. Business District Initiative Grant Application
4. Upcoming Grant Applications and Resolutions of Authorization
5. Sidewalk Management Policy Discussion
6. Westwood Hills Nature Center Master Plan Update
7. Capital Bonding Proposal to State of Minnesota
Auxiliary aids for individuals with disabilities are available upon request.
To make arrangements, please call the Administration Department at
952/924-2525 (TDD 952/924-2518) at least 96 hours in advance of meeting.
Meeting: Study Session
Meeting Date: October 12, 2015
Discussion Item: 1
EXECUTIVE SUMMARY
TITLE: Future Study Session Agenda Planning – October 19 and October 26, 2015
RECOMMENDED ACTION: The City Council and the City Manager to set the agenda for a
Special Study Session on October 19, 2015 and the regularly scheduled Study Session on
October 26, 2015.
POLICY CONSIDERATION: Does the Council agree with the agendas as proposed?
SUMMARY: At each study session approximately five minutes are set aside to discuss the next
study session agenda. For this purpose, attached please find the proposed discussion items for a
Special Study Session on October 19, 2015 and the regularly scheduled Study Session on
October 26, 2015.
FINANCIAL OR BUDGET CONSIDERATION: Not applicable.
VISION CONSIDERATION: Not applicable.
SUPPORTING DOCUMENTS: Future Study Session Agenda Planning – October 19 & 26, 2015
Prepared by: Debbie Fischer, Administrative Services Office Assistant
Approved by: Tom Harmening, City Manager
Study Session Meeting of October 12, 2015 (Item No. 1) Page 2
Title: Future Study Session Agenda Planning – October 19 and October 26, 2015
Special Study Session, October 19, 2015 – 6:15 p.m.
Tentative Discussion Item
1. Monterey/Excelsior Area Traffic Study – Engineering/Community Development (60 minutes)
At the Councils request a traffic study was completed that evaluated 36½ Street (between
Monterey and Excelsior) and the intersection of Park Commons/Monterey. Staff held a
public meeting on September 29 to discuss the study and gain feedback from the
neighborhood on intersection modifications. Staff would like to discuss the study and
feedback with the City Council.
End of Meeting: 7:15 p.m.
Study Session, October 26, 2015 – 6:30
Tentative Discussion Items
1. Future Study Session Agenda Planning – Administrative Services (5 minutes)
2. Annual TIF Management Report – Community Development (60 minutes)
Review of development/redevelopment projects taking place in the City and overview of TIF
Districts.
3. Friends of the Arts Update – Operations & Recreation (20 minutes)
Representatives of Friends of the Arts (FotA) will be in attendance to provide their annual
update and address any questions or concerns regarding the activities of FotA.
4. Updating Property Maintenance Code – Inspections (30 minutes)
An overview of the changes proposed in adopting the 2012 IPMC with amendments as the
property maintenance code compared to the current 2003 edition.
5. Assessment Policy Discussion – Engineering (30 minutes)
The City’s assessment policy was adopted in 2000. Since that time, a number of changes
have occurred in regards to project funding and ownership of utilities. In the interest of
keeping our policy up to date, staff has been working on a new policy for Council
consideration
Communications/Meeting Check-In – Administrative Services (5 minutes)
Time for communications between staff and Council will be set aside on every study session
agenda for the purposes of information sharing.
Reports
6. September 2015 Monthly Financial Report
7. Third Quarter Investment Report (July – September 2015)
8. EDA Contract Status Update
9. Water Supply
10. 4900 Excelsior Boulevard Business Terms
11. Amendment to Shoreham Redevelopment Contract
12. Update on Proposed EDA Revolving Loan Fund
Meeting: Study Session
Meeting Date: October 12, 2015
Discussion Item: 2
EXECUTIVE SUMMARY
TITLE: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP
RECOMMENDED ACTION: No formal action required. This report is to assist with the
study session discussion regarding the 2016 Budget, Utility Rates, Capital Improvement Plan
(CIP) and Long Range Financial Management Plan (LRFMP ).
POLICY CONSIDERATION:
• Is the Council comfortable with the measures staff has identified to reduce the adopted
preliminary property tax levy by 1% (6.5% to 5.5%).
• Does Council want to still certify the maximum HRA levy amount for the 2016?
• Is the Council in support of the proposed utility rate adjustment plans?
• Is there other information that Council would like to review in more detail?
• Are there any other service delivery changes Council would like to have considered?
• Does the Council have any questions or suggested changes to the attached CIP?
SUMMARY: Since the last meeting with Council, staff has reviewed budget requests and has
identified additional revenues and expenditures allowing for a 1% reduction in the preliminary
levy that was set in September. This reduction would bring the 2016 final property tax levy to
5.50% over the 2015 final property tax levy. Included in this report is information pertaining to
the 2016 Budget, 2016 Preliminary General Property Tax and HRA levies. In addition, there is a
brief discussion on utility rates, proposed changes to these rates, and the property tax and overall
impact to a median value residential property owner. Also included is information on the
process involved for creating the 2016 – 2025 CIP, and how it is used in the LRFMP.
Definitions for each LRFMP fund presented are provided as well as some key items that are
included and not included in the CIP. Directors or designees who have a key role in the CIP will
be present to discuss some significant projects being proposed and answer any questions the
Council may have.
FINANCIAL OR BUDGET CONSIDERATION: The proposed tax levies and utility rates
will help support necessary city services to be provided during 2016. In addition, the CIP and
LRFMP work in conjunction with the City’s annual budgeting process in helping to determine an
appropriate property tax, HRA levy and aids in maintaining the City’s AAA bond rating.
VISION CONSIDERATION: All Vision areas are taken into consideration.
SUPPORTING DOCUMENTS: Discussion
2016 Proposed Utility Rates – Impact on a Property
2016 Residential Estimated City Share of Property Taxes
2016 – 2025 CIP Funding Source Summary
2016 – 2025 CIP Projects by Dept. and Funding Source
Long Range Financial Management Plan (LRFMP)
Prepared by: Brian A. Swanson, Controller
Reviewed by: Nancy Deno, Deputy City Manager/HR Director
Approved by: Tom Harmening, City Manager
Study Session Meeting of October 12, 2015 (Item No. 2) Page 2
Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP
DISCUSSION
BACKGROUND: On June 22, 2015, staff met with the City Council to discuss the 2016
Budget Process. Council agreed that staff should follow recommendations from the “2016
Budget Production Guidelines” when preparing the 2016 Budget. Assumptions for the 2016
Budget included a pattern similar to past years; 1) a levy increase, 2) modest increase in other
fees and charges where appropriate to fit with business costs, 3) maintain high quality and
responsive service delivery, 4) hold expenditures flat where possible with adjustments for some
modest growth based on essential business needs, 5) funding for a wage and benefit contribution
increase, 6) utility rate increases, and 7) continued long range financial planning.
At the August 24th and September 8th, 2015 City Council Study Sessions, the City Council
reviewed information from the staff report and subsequently directed staff to prepare a 2016
Preliminary Property Tax Levy increase of 6.50% when compared to the 2015 Final Property
Tax Levy. In addition, the City Council directed staff to proceed with preparing the 2016
Preliminary HRA Levy at the maximum allowed by state statute, due to the significant
infrastructure projects currently in progress and scheduled per the 2016 – 2025 Capital
Improvement Plan. Council also directed staff to proceed with utility rate adjustments, which
will both be brought back on October 19th for approval, in order to take effect in 2016.
On September 8th, the EDA and City Council adopted a 2016 Preliminary HRA Levy
$1,011,208, which is approximately 6.08% or $57,970 over the 2015 Final HRA Levy. On
September 21st, the City Council adopted the 2016 Preliminary Property Tax Levy of
$28,738,974, which is approximately 6.50% or $1,753,597 over the 2015 Final Property Tax
Levy.
Discussion Topics – Monday, October 12th:
The purpose of the Study Session discussion is to make sure service delivery and business needs
are congruent with Council expectations in preparing the 2016 Budget. For 2016, staff used the
budget guiding principles, as well as Vision, and the new key organizational cultural behaviors
of Collaboration, Quality and Responsiveness for preparing budget recommendations. The
Study Session discussion is intended to provide more levy direction to staff as well as identify
and/or discuss other initiatives they would like staff to add or explore. Finally, it is an
opportunity to ask Dept. Directors or their designee’s questions on their budgets, staffing or
projects.
Below is the proposed order of the budget presentation and discussion for this Study Session:
1. Discussion on overall budget including levies, utility rates, next steps and dates.
2. Discussion on the 2016 – 2025 CIP (Capital Improvement Plan) with an overview
by Engineering, Information Resources and Operations and Recreation on their
respective CIP’s.
3. Discussion on Long Range Financial Management Plan, fund definitions and
position of each fund.
4. Council questions, comments, expectations, and data requests for upcoming
meetings, including the budget calendar.
Study Session Meeting of October 12, 2015 (Item No. 2) Page 3
Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP
Updated 2016 Levy Recommendation
Based on direction from the City Council, staff looked more closely at both revenue
enhancements and expenditure reductions as a mean to reduce the proposed preliminary levy.
Some of the significant items identified to reduce the adopted 2016 preliminary property tax levy
are:
1) City Wide – Decrease of $40,000 – Reduce wage adjustment contingency due to
compensation study implementation being delayed until 2017.
2) Community Development – Increase zoning fee revenues by $500
3) Fire – Reduction of $71,750 – Delay hiring of FT Fire Inspector and intern until 7/1/16
saving $56,750 and expenditure line item reductions of $15,000
4) Police – Increases in revenue of $62,000 from Insurance Premium Tax ($35,000), Court
Fees ($20,000) and Forfeits/Penalties ($7,000)
5) Police – Reduction of $42,586 – Delay hiring of additional police officer until 7/1/16
6) Inspections – Revenue increase of $77,655 – revised additional fee and permit revenue
7) Information Resources – Expenditure decreases of $20,000 for postage and equipment
maintenance service of $10,000 each
8) Contingency – Increase expenditure by $45,491 to be used to partially offset the use of
Fund Balance required for the revenue loss at the Recreation Center when the ice rink is
down for required capital repairs in 2016.
Staffing Adjustments Included in the Updated Levy Recommendation
Based on the 5.50% levy increase, the following staffing adjustments can still be accommodated
within the General Ad Valorem Tax Levy:
1) Engineering – Hiring at FT Civil Engineer
2) Fire – Hire a FT Fire Inspector and an Intern – to be hired 7/1/16
3) Inspections – Hiring of Temporary Construction Code Inspector and Property
Maintenance Intern
4) Police – Hiring of FT Police Office – to be hired 7/1/16
Non-General Ad Valorem Tax Levy Staffing Adjustments
1) Community Development/EDA – Increase Economic Dev. Specialist from 80% to FT
2) Utility Funds – Hire FT Public Service Worker and additional solid waste staff person.
2016 Final Property Tax Levy Considerations
For the 2016 Final Property Tax Levy for the City Council to consider in December, there are
some important key items to keep in mind:
• There are no levy limits in place for 2016.
• Local Government Aid has been approved to be issued in accordance with a formula
set by the state. Currently the City is scheduled to receive $539,434 in 2016, which
is $26,965 more than the $512,466 allocated in 2015. These dollars go into the
Capital Replacement Fund as in previous years.
Study Session Meeting of October 12, 2015 (Item No. 2) Page 4
Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP
• Trends in Valuations and Possible Property Tax Implications - For the 2015
assessment that 2016 property taxes are based on, St. Louis Park’s taxable market
value increased by 8.0% with all of the dominant property types increasing in
value. Composition of the change is summarized as +4.9% for single-family homes,
+9.9% for condos and townhomes, +14.1% for apartments, and the commercial-
industrial sectors at +8.6%. As can be surmised by the above figures, there will be a
shift of the property tax burden to commercial and apartment properties for the
Payable 2016 tax period. This shift will be mitigated somewhat when considering
all taxing jurisdictions that make up the typical property tax bill (in the aggregate,
other County jurisdictions increased at higher rates for single-family homes but at
lower rates for apartments and commercial properties).
• Fiscal Disparities – The City’s proposed net contribution decreased by $710,663 or
approximately 18.3% for 2016. The City is a net contributor to the pool of
$3,168,815, or approximately 5.1% of the City’s total tax capacity for 2016.
• Funding challenges in several funds impacting long-term sustainability
• As in past years, the 2016 Preliminary Property Tax Levy adopted by the City
Council on September 21, 2015, can be decreased, but cannot be increased.
2015 City Final Levy and 2016 Preliminary Adopted Levy
A synopsis of prior year levy information and the 2016 Proposed Preliminary Levy is shown below:
1. The 2015 Final Levy was $26,985,377, which was 5.50% or $1,407,469 more than 2014.
2. The 2016 Proposed Property Tax Levy staff recommends is proposed at $28,469,974,
which is approximately 5.50% or $1,484,597 more than the 2015 Final Levy.
The proposed breakdown of the Proposed Property Tax Levy by fund is shown below:
2015 2016 Dollar Change Percent Change
Final Proposed From 2015 From 2015
TAX CAPACITY BASED TAX LEVY
General Fund $22,364,509 $23,524,106 1,159,597$ 5.18%
Debt Service - Current 1,423,161 1,517,667 94,506 6.64%
Debt Service - Future - 455,995 455,995 N/A
Capital Replacement Fund 1,442,700 1,767,700 325,000 22.53%
Park Improvement Fund 810,000 810,000 - 0.00%
Sidewalk and Trails Fund 645,007 94,506 (550,501) -85.35%
Employee Administration Fund 200,000 200,000 - 0.00%
Housing Rehabilitation Fund 100,000 100,000 - 0.00%
TOTAL TAX LEVIES $26,985,377 $28,469,974 $1,484,597 5.50%
Study Session Meeting of October 12, 2015 (Item No. 2) Page 5
Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP
HRA Levy
Based on current and future infrastructure needs, the Preliminary HRA Levy was set at the
maximum allowed of 0.0185% of estimated market value for the 2016 Budget, which is
consistent with previous years. This levy is committed to pay back a loan from the Development
Fund that helped cash flow the City’s obligation for Highway 7 and Louisiana and is expected to
be paid off in 2021. By law these funds could also be used for other housing and redevelopment
purposes but considering the significant infrastructure needs within the City, the proceeds have
not been used for housing. Staff calculated the maximum HRA Levy for 2016 to be $1,011,208
based on valuation data from Hennepin County. This is an increase of $57,970 or 6.08% from
2015. Staff is recommending the 2016 Final HRA Levy be set at the maximum.
ADDITIONAL TAX LEVY INFORMATION
By law, the City Council approved 2016 preliminary property tax levies back in September and
those preliminary levies have been sent to Hennepin County for certification. Hennepin County
will mail out parcel specific notices to taxpayers in mid-November. Final action on the 2016
Budget, 2016 Final City Property Tax Levy, Final 2016 HRA Levy, and 2016 – 2025 CIP will
not occur until December.
Utility Funds
All utility funds have been analyzed during the budget process as in previous years with a review
of rates in accordance with the City’s LRFMP. As in previous years, all utility rates are analyzed
and adjusted as needed to meet operational and capital needs, while also working to meet
appropriate cash position guidelines.
• Water: For 2016, the City will be in the sixth year of the ten year plan for increasing the
fixed rate charges to reduce volatility in the fund due to seasonality usage fluctuations.
Usage rates will also be increased to meet more aggressive demands for infrastructure
replacement within the City’s aging system. Significant expenses for this fund are
capital, staffing, and the Reilly Superfund site and debt service.
• Sewer: Rates are also expected to increase due to the City’s more aggressive
infrastructure replacement plan. Sewer costs are mainly to support the Metropolitan
Council of Environmental Services charge (MCES), staffing and capital costs.
• Solid Waste: Rates for this fund are expected to remain flat or increase very slightly
depending on any enhanced or new initiatives the Council would like to pursue with
multi-family recycling and organics. The major expenses for this fund are the contract
charges and staffing.
• Storm Water: Based on Council direction to place more emphasis on storm water
management, along with increasing regulations, rates will need to continue to increase
significantly over the next three to four years. These increases will help meet the
increased capital needs and debt service obligations when debt is most likely issued in
2016. Significant expenses for this fund currently are capital and staffing.
What do the possible proposed utility rate increases mean to a typical homeowner?
Based on operational and capital needs being anticipated in the utility funds, the increase will be
approximately $61 per year for a typical homeowner. A typical homeowner in this scenario is a
family of four who uses 30 units of water per quarter (22,500 gallons), and has 60 gallon service,
which is consistent with prior year scenarios. From the August 24th meeting, the range was
Study Session Meeting of October 12, 2015 (Item No. 2) Page 6
Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP
proposed to be $50 - $60 with the caveat that when the City receives its final MCES charges for
the Sewer Fund, information would be updated. Based on the increase in the MCES charge of
approximately 13.1%, the recommended increase moved slightly above the proposed range from
August 24th. Based on the information and recommendations from staff, Council will be asked
to adopt the 2016 utility rates on October 19th as proposed, which will be in place for
consumption or services provided beginning on January 1, 2016. Detailed information is
included in the attachment “2016 Proposed Rates – Impact on a Residential Property”.
Estimated City Impact for 2016 on Taxes and Utilities
Based on a 5.50% levy increase and realizing there are many variables in estimating the City
impact on a residential homestead property, a “typical” property in St. Louis Park valued at
approximately $226,600 for taxes payable in 2016, and having typical utilities as discussed
earlier in the report, would experience an overall increase of approximately $6.08 per month or
approximately $73 for the entire year. Of this estimated $73 increase, approximately $61 would
be attributed to utility rates and $12 to the City’s share of property taxes.
Capital Improvement Plan – (CIP)
Each year, starting at the end of March or early April, staff is asked to determine the needs of the
City and their respective departments regarding purchases or construction of capital items.
Generally speaking, a capital item has a cost greater than $5,000 and a useful life of 3 years or
more. For 2014 and prior, capital needs were to be considered over a period of five years at a
minimum. Many departments still planned for the next 10 years and beyond in some cases, due
to the significant costs or lengthy useful lives of the assets being considered. Beginning with the
2015 CIP, all departments were required to plan for capital needs for the next 10 years at a
minimum. This would allow for better projections in the LRFMP to address any potential
funding challenges or take advantage of opportunities to better serve the constituents of the City.
As departments prepare their respective CIP’s, they are asked to provide specific information
which is input into the City’s Capital Improvement software. They are asked to consider the
importance of the capital need and classify them as follows:
1) Have to do – meaning required by mandate, to maintain a system or business need.
2) Smart to do – meaning makes sound business sense, anticipates opportunities and
takes advantage of them.
3) Would like to do – meaning if resources became available or made available, it
would make business sense but not as crucial as the Smart to do items.
Items such as name, useful life, staff contact, description, justification, cost, funding source and
budget impact are some pieces of information that staff prepare. Staff is asked to work with
other departments and especially with Accounting on items such as cost and funding source,
especially when the proposed project or purchase impacts several departments or needs to be
funded by several sources. For example, if two projects are proposed in the same area, one in
2016 related to lining a segment of sewer, and one in 2017 for the Pavement Management
Program, knowing what each department is working on creates efficiencies. In this case, the
street would need to be reconstructed for each project and by realigning project timelines, the
project can be done at the same time, thereby reconstructing the street once, and minimizing
disruption to traffic and the neighborhood.
Study Session Meeting of October 12, 2015 (Item No. 2) Page 7
Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP
The first iteration of the CIP is due to Accounting by the middle of May each year, with
additional opportunities for revisions occurring in late July and late September or early October.
These revision periods are meant for fine tuning costs or funding sources for projects and any
possible additions or deletions of projects based on updated business needs or council direction.
Long Range Financial Management Plan – (LRFMP)
Upon submission of the CIP in the middle of May, Accounting is then able to take the
information and input the data into the LRFMP. During this process the projects are reviewed by
funding source and year, and then are input by funding source total, not individually, into the
LRFMP. Next, each fund is looked at individually to determine if current funding projections
are adequate to fund the proposed capital items, maintain long-term sustainability and meet
suggested fund or cash balance guidelines. Where there are possible challenges, Accounting
looks at funds that may have potential available resources to reallocate, possible changes in
funding, such as debt issuance or revenue enhancements, or delaying/reducing/eliminating some
proposed capital items. The latter occurs through discussions with the City Manager and the
affected department(s) to determine the best course of action for the City. Adjustments continue
to occur within funds regarding revenues, costs, timing and scope of capital needs until deemed
reasonable to present to the City Council usually during the mid-summer months or early fall.
Other Considerations
The CIP, LRFMP, City Budget, utility rates and franchise fee processes work together in steps to
provide the City Council with a more comprehensive picture from which to make decisions in
terms of property tax levy and business needs within the City. The CIP is the first step, in which
capital needs and costs are prepared. This then flows into the LRFMP, which allows staff to
analyze and suggest where and how capital needs will be paid from, if additional resources need
to be provided, or reductions in the CIP need to occur. While Accounting is updating and
analyzing the LRFMP, other departments are working on budgeting and preparing information
regarding significant changes in business and staffing needs. Once submitted, Accounting staff
are able look at that information, make projections on personnel costs and proposed capital needs
to provide an estimate on the proposed property tax levy to the City Manager. At this point, the
City Manager reviews the proposed property tax levy, the overall big picture plan of City capital
and operational needs, and any relevant future considerations to determine the appropriate
property tax levy to submit to the City Council for their consideration. After that, based on
Council direction, more adjustments are made if needed, until the Preliminary Property Tax Levy
is adopted the first week of September. After this, adjustments can continue to be made until the
Final Property Tax Levy, HRA Levy and city budgets are adopted in mid-December.
Fund Definitions Used in the LRFMP
To help facilitate the discussion on the LRFMP, staff thought it would be beneficial to provide
definitions of the funds in the LRFMP, in addition to some basic information on each fund. The
following definitions are in the order of the attached LRFMP document:
Cable Television Fund - Produces and broadcasts all cable television programming for cable
channels 14, 15, 16, 17 & 96. Revenues are generated from Comcast franchise fees and a Time
Warner Grant specifically for capital. The current franchise agreement is scheduled to end in
2021. Significant expenditures paid by this fund are for personnel and capital.
Study Session Meeting of October 12, 2015 (Item No. 2) Page 8
Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP
Police & Fire Pension Fund – This fund was created from an overfunded portion of the state
mandated PERF pension that was refunded back to the City. These funds can only be used for
capital needs and certain personnel costs related to police or fire purposes. These one-time
proceeds have been and will continue to be used primarily for capital purchases. For example,
the fund contributed over $2 million to the Fire Stations, is being utilized for the purchase of the
dispatch hardware and software and for the purchase of a ladder truck.
Housing Rehabilitation Fund - Primarily covers costs for programs related to maintaining
quality and diverse housing stock within the City. The programs in this Fund are funded through
the administration fee the City receives from Private Activity Revenue Bonds and some Park
Center TIF dollars. The Housing Improvement Areas (HIA’s) are also shown in this Fund, with
the fees from each HIA covering the costs of each project.
Development Fund - Used for general City or EDA projects. The fund was created from excess
tax increment revenues from pre-1979 districts when the rules on tax increment were much less
restrictive. The current sources of revenue are interest income, parking ramp/lot and special
assessments. This fund is used to help finance projects by loaning money to other funds, for land
purchases or other short-term EDA projects. The Development Fund is essentially a non-
renewable fund that cannot be replenished from excess increment any longer due to more strict
rules regarding the use of tax increment.
HRA Levy - This fund is to be used for infrastructure construction in redevelopment areas and
qualifying housing programs. The revenue source for this fund is the HRA Tax Levy. This
Fund has financed both the Highway 7 & Wooddale project and the Highway 7 & Louisiana
project. Currently based on the plan, this fund’s full resources are obligated until 2021 for
paying for the Highway 7 and Louisiana project and repaying the Development Fund for funds
advanced to cover that project.
Permanent Improvement Revolving Fund (PIR) – Provides cash flow for project construction
and is repaid through reimbursements from Municipal State Aid (MSA), or special assessments.
The PIR Fund is also used as a short-term borrowing mechanism to other City funds for year-end
accounting purposes. This fund has also been contributing dollars to the challenged Capital
Replacement Fund through 2015, but this is not sustainable, and will end after the last transfer in
2015.
Park Improvement Fund - This fund is responsible for financing capital expenditures within
City parks and improvement of park facilities. The primary sources of revenue are property
taxes and Park Dedication Fees.
Pavement Management Fund - Funds expenditures are used for pavement rehabilitation within
the City. The revenue sources for this fund are CenterPointe and Xcel franchise fees charged to
customers within the City.
Sidewalk and Trails Fund (Connect the Park) – This fund accounts for revenues and
expenditures related to the enhancement of the City’s sidewalks and trails system. The major
source of revenue for this fund is General Obligation Bonds (G.O. Bonds) which are repaid
through a property tax levy. The possibility of receiving grants in the future will also be
explored for financing the expansion. This system expansion is scheduled to occur over
approximately the next ten years.
Study Session Meeting of October 12, 2015 (Item No. 2) Page 9
Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP
Capital Replacement Fund – Funds technology, buildings, and equipment capital expenditures.
The primary funding sources are property taxes and charges to other funds for equipment
replacement. The Local Government Aid allocated by the State from 2014 and 2015 and
projected through 2017 is also in this Fund. This fund continues to have funding challenges and
will need significant cash infusions or reductions in expenditures over the upcoming years. Staff
has been undertaking a process to help reduce expenditures within the fund and locate other
resources to help reduce the deficit in the fund.
Water Utility Fund – Accounts for all provisions of water services including administration,
billing and collection, Reilly, maintenance, operations and capital. The revenue for this fund is
primarily from charges for services. Revenue received from the Water Access Charge is also
tracked in this fund. Debt is also being used to finance more aggressive infrastructure
replacement that will be covered through the current rate structure increases included in the
LRFMP.
Sewer Utility Fund - This fund is to be used for all provisions of sewer services including
administration, billing and collection, maintenance, operations and capital. The revenue for this
fund is primarily from charges for services.
Solid Waste Utility Fund – Accounts for all provisions of revenues and expenses related to the
collection, disposal and recycling of residential solid waste. This fund also facilitates the
recycling and organics collection process. The revenue for this fund is primarily from charges
for services. Grant monies from SCORE also provide some assistance to cash flow the fund.
Storm Water Utility Fund - This fund is to be used for all provisions of storm water including
administration, billing and collection, maintenance, operations and capital. The revenue for this
fund is primarily from charges for services. With the planned significant capital expenses in the
next few years, G.O. Revenue Bonds will continue to be issued to provide the necessary cash to
finance the capital projects, with the current planned rate structure increases in the LRFMP being
sufficient to service the debt.
Uninsured Loss Fund - This fund covers self-insured workers comp claims, property and
liability claim deductibles that are underwritten by the League of Minnesota Cities Insurance
Trust. Revenues are from reimbursement on claims or from transfers from the General Fund.
Benefits Administration Fund - This fund covers the cost of insurance, unemployment, flex
leave payouts, and tuition reimbursement. Revenue sources are from property tax dollars or
transfers from the General Fund.
NEXT STEPS: As the 2016 budget process continues, the following preliminary schedule
snapshot has been developed for Council:
October 12 Review and discussion of 2016 budget, CIP, utility rates and Long
Range Financial Management Plan. Directors or their designees in
attendance as needed.
October 19 Adoption of 2016 Utility Rates and 2nd Reading of Fees on Consent.
Study Session Meeting of October 12, 2015 (Item No. 2) Page 10
Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP
November 9 (If necessary) Final budget or CIP discussion prior to Truth in
Taxation Public Hearing and budget presentation.
December 7 Truth in Taxation Public Hearing and budget presentation.
December 14 (If needed) - Public Hearing continuation and any budget discussion.
December 21 Council adopts 2015 Revised Budget, 2016 Budgets, final tax levies
(City and HRA), and 2016 - 2025 CIP.
Staff will continue to review budget and capital information, and subsequently update the Long
Range Financial Management Plan during the upcoming months. The City Council has the
option of decreasing the 2016 Preliminary Property Tax Levies for the City and HRA after the
initial certification; however it cannot be increased.
CITY OF ST. LOUIS PARK
ESTIMATED QUARTERLY UTILITY BILL
ACTUAL 2015 AND PROPOSED 2016
October 12, 2015
Household Size 4
Units per quarter 30
Solid Waste Service 60-gallon
Meter size 3/4 inch
Actual Proposed Dollar Percent
Service Type 2015 2016 Change Change Notes
Water
Per unit rate - Tier 1 1.55$ 1.66$ 0.11$ 7.10%
Service charge 19.91$ 22.35$ 2.44$ 12.26%
State testing fee 1.59$ 1.59$ -$ 0.00%
Consumption 46.50$ 49.80$ 3.30$ 7.10%
Sewer
Service charge 14.52$ 15.68$ 1.16$ 7.99%
Per unit 2.84$ 3.07$ 0.23$ 8.10%
Consumption 85.20$ 92.10$ 6.90$ 8.10%
Storm Drainage
Service charge 19.36$ 21.30$ 1.94$ 10.02%
Bassett Creek Fee*1.93$ 1.93$ -$ 0.00%Bassett Creek fee
Solid Waste (includes tax)68.05$ 67.50$ (0.55)$ -0.81%
Total Bill without Bassett*255.13$ 270.32$ 15.19$ 5.95%Not including BCWMC
Increase per quarter (dollars)15.19$
Increase per year (dollars)60.76$
* Since not all property owners would be charged this fee, it is not included in the dollar or percentage change in total bill.
Study Session Meeting of October 12, 2015 (Item No. 2)
Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP Page 11
CITY OF ST. LOUIS PARK
RESIDENTIAL ESTIMATED CITY SHARE OF PROPERTY TAXES
2016 PRELIMINARY PROPERTY TAX LEVY
5.50% INCREASE
As of 10-12-15
* These are estimated figures at particular price points.
Homes at the price points will not experience these exact changes.
Assessed Market Val.Taxable Taxable Estimated City Tax Dollar Percent
2014 For 2015 For Market Market 2015 2016 Change Change
Pay 2015 Pay 2016 Value 2015 Value 2016
150,000 136,500 126,260.00 111,545.00 624.09 532.07 -92.02 -14.7%
175,000 180,075 153,510.00 159,041.75 758.78 758.63 -0.16 0.0%
217,660 226,600 200,009.40 209,754.00 988.63 1,000.53 11.90 1.2%
250,000 264,750 235,260.00 251,337.50 1,162.87 1,198.88 36.01 3.1%
350,000 359,800 344,260.00 354,942.00 1,701.64 1,693.07 -8.57 -0.5%
450,000 462,600 450,000.00 462,600.00 2,224.31 2,206.60 -17.70 -0.8%
500,000 519,500 500,000.00 519,500.00 2,471.45 2,501.27 29.82 1.2%
600,000 623,400 600,000.00 623,400.00 3,089.31 3,120.77 31.46 1.0%
700,000 723,100 700,000.00 723,100.00 3,707.18 3,715.23 8.06 0.2%
Assumptions:
2015 and 2016 tax capacity rate based on Hennepin County information.
Tax capacity rates increase from 1% to 1.25% for values over $500,000.
= Median Value Home in St. Louis Park
Study Session Meeting of October 12, 2015 (Item No. 2)
Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP Page 12
Capital Improvement Program
City of St. Louis Park, MN
FUNDING SOURCE SUMMARY
2016 2025thru
Total20162017201820192020Source20212022202320242025
Cable TV - Time Warner Equipment Grant 545,900156,550 10,250 14,100 79,600 285,400
Capital Replacement Fund 35,441,9383,468,610 3,303,176 2,811,671 8,111,935 3,723,769 2,581,553 3,537,933 3,075,762 2,406,590 2,420,939
E-911 Funds 664,31637,391 111,325 36,325 106,325 36,325 36,325 116,325 36,325 111,325 36,325
EDA Development Fund 185,000185,000
G.O. Bonds 28,640,7901,745,397 1,538,625 5,062,000 11,282,268 5,747,000 1,913,000 1,052,500 100,000 100,000 100,000
Hockey Association 1,041,660104,166 104,166 104,166 104,166 104,166 104,166 104,166 104,166 104,166 104,166
HRA Levy 1,012,5421,012,542
Municipal State Aid 14,328,000882,000 1,522,000 1,770,000 3,381,000 908,000 816,500 908,500 1,380,000 1,380,000 1,380,000
Park Improvement Fund 16,745,5005,836,500 1,690,000 1,543,000 1,051,000 1,183,500 1,097,000 877,500 1,095,000 1,412,000 960,000
Pavement Management Fund 26,226,4082,162,500 3,324,250 2,547,370 2,233,750 2,951,788 3,198,250 2,105,750 2,564,250 2,564,250 2,574,250
Police & Fire Pension 3,026,317713,385 275,000 450,432 256,500 182,000 33,000 150,000 106,500 589,500 270,000
PW Engineering Budget 68,00065,000 3,000
PW Operations Budget 3,644,901356,388 362,364 322,605 375,547 343,008 347,489 357,500 405,500 360,500 414,000
Reilly Industries 17,50017,500
Sanitary Sewer Utility 8,481,5021,930,728 721,333 777,768 791,333 796,001 808,335 779,001 809,001 829,001 239,001
Solid Waste Utility 120,83064,395 36,435 10,000 10,000
Special Assessments 2,944,625121,000 675,625 158,000 30,000 690,000 1,200,000 70,000
State of Minnesota 1,040,0001,040,000
Stormwater Utility 10,679,5003,498,062 1,441,667 781,102 718,667 543,667 1,574,667 577,667 859,667 348,667 335,667
Tax Increment - Elmwood 3,026,5093,026,509
Tax Increment Financing 75,00075,000
U.S. Government 800,000800,000
Unfunded 6,900,000100,000 100,000 100,000 100,000 100,000 100,000 100,000 6,100,000 100,000
Water Utility 27,332,7411,612,976 3,501,332 1,885,768 2,091,832 2,218,999 3,906,334 2,394,000 2,456,000 4,712,500 2,553,000
22,875,048 19,556,113 23,544,793 30,696,923 19,153,623 192,989,479GRAND TOTAL 17,206,619 13,060,842 13,092,171 22,245,999 11,557,348
Wednesday, October 07, 2015
Study Session Meeting of October 12, 2015 (Item No. 2)
Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP Page 13
Capital Improvement Program
City of St. Louis Park, MN
PROJECTS & FUNDING SOURCES BY DEPARTMENT
2016 2025thru
Total20162017201820192020Department20212022202320242025
Buildings
31150001 30,000City Hall Garage Overhead Doors 30,000
31160001 100,000City Hall Roof Top AC Units (two units)100,000
31160003 20,000City Hall Garage Unit Heaters 20,000
31170001 300,000City Hall Council Chambers Remodel 300,000
31170002 30,000City Hall Remodel 2nd and 3rd floor
restrooms
30,000
31190001 15,000City Hall Electric Vehicle Charger 15,000
31200001 60,000City Hall Timber Retaining Walls 60,000
31210001City Hall/Police Campus Landscaping 15,00015,000
31230001City Hall ITE & Gould Elect Panel
Replacement
25,00025,000
31250001CH Windows, Wall Coatings and
Caulking Replacement
200,000200,000
32160002 20,000PD Dispatch Kitchen Remodel 20,000
32170001 60,000Police Station replace boiler system 60,000
32180002Police Station - Replace office
furnishings
210,000210,000
32180004Police Station Concrete Sidewalk 15,00015,000
32190001Police Station Remodel Restrooms 75,00075,000
32190002 45,000Police StationShooting Range Exhaust 45,000
32200001 7,000Police Station Water Heaters 7,000
32230001Police Station Replace Light Fixtures 80,00080,000
32230003Police- Replace Ceiling Tiles 40,00040,000
33140002 15,000 15,000MSC & Fire Stations CO Nox Sensor
Replacement
75,00015,000 15,000 15,000
33160001 20,000MSC Bay'sConvert HVAC to Digital
Controls
20,000
33170001 20,000MSC Convert Exterior HID to LED 20,000
Wednesday, October 07, 2015
Study Session Meeting of October 12, 2015 (Item No. 2)
Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP Page 14
Total20162017201820192020Department20212022202320242025
7,804,000175,000 537,000 65,000 5,340,000 317,000Capital Replacement Fund 340,000 425,000 195,000 165,000 245,000
7,804,000175,000 537,000 65,000 5,340,000 317,000Buildings Total 340,000 425,000 195,000 165,000 245,000
33170002 75,000MSC Service Bay Sealant and Stripping 75,000
33170003 12,000MSC Manual Wash Replacement 12,000
33180001MSC Service Bays-Striping 00
33180002MSC Fuel Station Pump Controls 25,00025,000
33190001 15,000MSC Air Compressor Replacement 15,000
33190002 50,000MSC 3rd Bay Sealant and Stripping 50,000
33190003 180,000MSC Car Wash Unit Replace with
Automatic
180,000
33200003 50,000MSC 2nd Bay-Sealant 50,000
33210001MSC 2nd Floor Office Carpeting/Floor
Covering
15,00015,000
33210002MSC Paint Booth Maintenance 25,00025,000
33220001MSC Bays 1, 2 & 3 Roofing 400,000400,000
33220002MSC Campus Landscaping 10,00010,000
33240001MSC Interior Light Fixtures Replacment 100,000100,000
33250001MSC Fuel Station Replacement 50,00050,000
34160002 100,000Fire Stations 1 & 2 Apparatus bay floor
coating
100,000
34160003 20,000Fire Stations 1 & 2 Garage Door Loops
Closing Sys
20,000
34180001Fire Station 1 & 2 audio/visual
replacements
10,00010,000
34190001 50,000Fire Station #1 Training Tower
modifications
50,000
3424001FS #1 and #2 Carpet Replacement 35,00035,000
35240001Fire Station #1 and #2 Landscaping 15,00015,000
3525001Fire Station #2 Replace light fixtures 45,00045,000
36190002 5,000,000Westwood Naturce Center new building 5,000,000
37170001 60,000Rec Center Remodel Offices 60,000
7,804,000175,000 537,000 65,000 5,340,000 317,000Buildings Total 340,000 425,000 195,000 165,000 245,000
Cable TV
11151001 120,000Van Cameras 120,000
11161001 750Announcer Headsets 750
Wednesday, October 07, 2015
Study Session Meeting of October 12, 2015 (Item No. 2)
Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP Page 15
Total20162017201820192020Department20212022202320242025
11161002 500Shotgun mics 500
11161003 300Hand-held mics 300
11161004 35,000Replacement edit systems 35,000
11171001 2,000Wireless mic systems 2,000
11171002 7,000CG 7,000
11171003 250CD Player 250
11172006 1,000Announcer intercom,1,000
11181001300-foot audio snake & reel 2,0002,000
11181002Announcer Monitor 300300
1118100350-foot audio snake 400400
11181004Behringer Audio Equipment 1,5001,500
11181005Camcorders 7,5007,500
11181006DVD recorders 1,5001,500
11181007Unit pro light kit 900900
11191001 500DVD Recorders 500
11191002 30,000Slow-motion replay 30,000
11191003 70012-channel audio mixer 700
11191004 500Shotgun mics 500
11191005 300Hand-held mics 300
11191006 10,200NLE stations 10,200
11191007 900Microphones 900
11191008 1,500Tripods 1,500
11191009 35,000Replacement edit systems 35,000
11201001 120,000Van Cameras 120,000
11201002 20,000Van Camera Cases 20,000
11201003 13,000Van Camera Cables 13,000
11201004 15,000LCD monitors 15,000
11201005 15,000Studio cameras 15,000
11201006 900Microphones 900
11201007 900Camera monitors 900
11201008 2,500Hard-Drive Video Recorder 2,500
11201009 6,000Conveter for Recorder 6,000
11201010 36,000Tripods for On Location 36,000
11201011 4,200SD/HD converter 4,200
11201012 16,500Video Switcher 16,500
11201013 1,500DVD recorder 1,500
Wednesday, October 07, 2015
Study Session Meeting of October 12, 2015 (Item No. 2)
Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP Page 16
Total20162017201820192020Department20212022202320242025
545,900156,550 10,250 14,100 79,600 285,400Cable TV - Time Warner Equipment
Grant
545,900156,550 10,250 14,100 79,600 285,400Cable TV Total
11201014 28,200Playback systems 28,200
11201015 4,500Production switcher 4,500
11201016 1,200Teleprompter 1,200
545,900156,550 10,250 14,100 79,600 285,400Cable TV Total
Engineering
40144000 2,250,000 650,000Storm Water- Bass Lake Preserve
Rehab
2,900,000
40151600 121,000 110,000 37,500Parking Lot Rehabilitation Project 564,000158,000 5,500 10,000 2,000 120,000
40154001 300,000Storm Water- MCWD Cold Storage Site 300,000
40160003 463,500Concrete Replacement- SW-C&G-CB 463,500
40161000 2,964,250Street - Local Street Rehab (Area 5)2,964,250
40161100 782,000Street - MSA Street Rehab (Flag &
Quentin)
782,000
40161200 269,388Street Mt Proj - Sealcoat Streets (Area
1)
269,388
40161300 47,500 46,500Traffic Signal - Repl Control Cabinets 146,50052,500
40162000 917,000CTP! Sidewalk - Trail - Bikeway
Installations 2016
917,000
40163000 420,000Sanitary Sewer- Mainline Rehab (Area
5)
420,000
40164000 500,000Storm Water- Walker Pond Expansion 500,000
40170003 279,250Concrete Replacement- SW-C&G-CB 279,250
40171000 6,144,000Street - Local Street Rehab (Area 4)6,144,000
40171001 431,250Street - Reconstruction (Utica Avenue)431,250
40171100 1,119,500Street - MSA Street Rehab (Louisiana
Ave)
1,119,500
40171101 402,500Street - MSA Street Rehab (Texas S of
Mtka)
402,500
40171200 642,364Street Mt Proj - Sealcoat Streets (Area
2 & 3)
642,364
40171300 75,000Traffic Signal- CLR at Louisiana 75,000
40171700 1,150,000Bridge - W 37th St @ Minnehaha Creek 1,150,000
40172000 1,223,000CTP! Sidewalk - Trail - Bikeway 1,223,000
Wednesday, October 07, 2015
Study Session Meeting of October 12, 2015 (Item No. 2)
Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP Page 17
Total20162017201820192020Department20212022202320242025
Installations 2017
40173000 440,000Sanitary Sewer- Mainline Rehab (Area
6)
440,000
40174000 450,000Storm Water- Louisiana Oaks Pond
Rehab
450,000
40175000 275,000Water- Rehab WTP 16 Reservior 275,000
40180003Concrete Replacement- SW-C&G-CB 279,250279,250
40181000Street - Local Street Rehab (Area 6)4,223,5004,223,500
40181100Street - MSA Street Rehab (CLR W of
Lou)
1,380,0001,380,000
40181200Street Mt Proj - Sealcoat Streets (Area
4)
272,105272,105
40181600Parking Lot - City Hall East 110,000110,000
40181601Parking Lot - MSC 70,62070,620
40181700Bridge - Louisiana Ave @ Minnehaha
Creek
1,495,0001,495,000
40182000CTP! Sidewalk - Trail - Bikeway
Installations 2018
4,962,0004,962,000
40183000Sanitary Sewer- Mainline Rehab (Area
7)
460,000460,000
40184000Storm Water- Oregon Pond Basin
Rehab
400,000400,000
40186000Street- W36th Street Reconstruction 2,039,0512,039,051
40186001Street- Wooddale Ave Reconstruction 2,000,0002,000,000
40190003 279,250Concrete Replacement- SW-C&G-CB 279,250
40191000 3,269,000Street - Local Street Rehab (Area 7)3,269,000
40191100 1,380,000Street - MSA Street Rehab (CLR E of
Lou)
1,380,000
40191101 1,000,500Street - MSA Street Rehab (Ottawa)1,000,500
40191102 1,000,500Street - MSA Street Rehab (Beltline
Blvd)
1,000,500
40191200 278,047Street Mt Proj - Sealcoat Streets (Area
5)
278,047
40192000 6,214,000CTP! Sidewalk - Trail - Bikeway
Installations 2019
6,214,000
40193000 480,000Sanitary Sewer- Mainline Rehab (Area
8)
480,000
40194000 270,000Storm Water- Browndale Pond Rehab 270,000
40194001 90,000Storm Water- Sumter Pond Rehab 90,000
40195000 935,000Water - Recoat Reservoir 2 @ WTP #6 935,000
40197000 3,000Street - Excelsior Blvd Resurfacing 3,000
40199000 150,230 3,978,228SWLRT- Base Design 4,128,458
Wednesday, October 07, 2015
Study Session Meeting of October 12, 2015 (Item No. 2)
Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP Page 18
Total20162017201820192020Department20212022202320242025
40199001 68,617SWLRT- LRCI- Trail (Louisiana to
Wooddale)
68,617
40199002 382,607SWLRT- LRCI- Xenwood Underpass 382,607
40199003 126,943 990,040SWLRT- LRCI- CSAH 25 @ Beltline
Blvd.
1,116,983
40200003 279,250Concrete Replacement- SW-C&G-CB 279,250
40201000 5,158,500Street - Local Street Rehab (Area 8)5,158,500
40201100 808,000Street - MSA Street Rehab (Texas Ave
N of Mtka)
808,000
40201200 284,008Street Mt Proj - Sealcoat Streets (Area
6)
284,008
40201300 100,000Railroad - Whistle Quiet Zones 100,000
40201600 38,588Parking Lot - City Hall Lower 38,588
40201601 17,850Parking Lot - Fire Stn #1 17,850
40201602 12,600Parking Lot - Fire Stn #2 12,600
40202000 5,647,000CTP! Sidewalk - Trail - Bikeway
Installations 2020
5,647,000
40203000 510,000Sanitary Sewer- Mainline Rehab (Area
1)
510,000
40204000 109,000Storm Water- Lamplighter Pond Rehab 109,000
40204001 109,000Storm Water- Otten Pond Rehab 109,000
40210003Concrete Replacement- SW-C&G-CB 279,250279,250
40211000Street - Local Street Rehab (Area 1)5,519,0005,519,000
40211100Street - MSA Street Rehab (W28th St)816,500816,500
40211101Street - MSA Street Rehab
(Edgewood/Cambridge)
690,000690,000
40211200Street Mt Proj - Sealcoat Streets (Area
7)
289,989289,989
40212000CTP! Sidewalk - Trail - Bikeway
Installations 2021
1,813,0001,813,000
40213000Sanitary Sewer- Mainline Rehab (Area
2)
520,000520,000
40214000Storm Water- Twin Lakes Sed Basin
Rehab
1,242,0001,242,000
40215000Water- Recoat Elevated Water Tower
#2
1,540,0001,540,000
40220003Concrete Replacement- SW-C&G-CB 279,250279,250
40221000Street - Local Street Rehab (Area 2)4,476,5004,476,500
40221100Street - MSA Street Rehab (Shelard
Pkwy)
908,500908,500
40221200Street Mt Proj - Sealcoat Streets (Area
8)
290,000290,000
Wednesday, October 07, 2015
Study Session Meeting of October 12, 2015 (Item No. 2)
Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP Page 19
Total20162017201820192020Department20212022202320242025
27,640,7901,645,397 1,438,625 4,962,000 11,182,268 5,647,000G.O. Bonds 1,813,000 952,500
1,012,5421,012,542HRA Levy
14,228,000782,000 1,522,000 1,770,000 3,381,000 908,000Municipal State Aid 816,500 908,500 1,380,000 1,380,000 1,380,000
26,226,4082,162,500 3,324,250 2,547,370 2,233,750 2,951,788Pavement Management Fund 3,198,250 2,105,750 2,564,250 2,564,250 2,574,250
68,00065,000 3,000PW Engineering Budget
40222000CTP! Sidewalk - Trail - Bikeway
Installations 2022
952,500952,500
40223000Sanitary Sewer- Mainline Rehab (Area
3)
540,000540,000
40224000Storm Water- Westdale Sed Basin
Rehab
248,000248,000
40230003Concrete Replacement- SW-C&G-CB 279,250279,250
40231000Street - Local Street Rehab (Area 3)4,975,0004,975,000
40231100Street - MSA Street Rehab (TBD)1,380,0001,380,000
40231200Street Mt Proj - Sealcoat Streets (Area
1)
300,000300,000
40233000Sanitary Sewer- Mainline Rehab (Area
4)
570,000570,000
40234000Storm Water- Cedar Manor Lake Rehab 528,000528,000
40240003Concrete Replacement- SW-C&G-CB 279,250279,250
40241000Street - Local Street Rehab (Area 4)5,025,0005,025,000
40241100Street - MSA Street Rehab (TBD)1,380,0001,380,000
40241200Street Mt Proj - Sealcoat Streets (Area
2)
300,000300,000
40243000Sanitary Sewer- Mainline Rehab (Area
5)
580,000580,000
40244000Storm Water- Flood Area #24 1,200,0001,200,000
40246000Street - I394 Ramp / CD Road
Improvement
3,000,0003,000,000
40247000Street - Excelsior Blvd (Lou - W City
Lim)
3,000,0003,000,000
40250003Concrete Replacement- SW-C&G-CB 279,250279,250
40251000Street - Local Street Rehab (Area 5)5,025,0005,025,000
40251100Street - MSA Street Rehab (TBD)1,380,0001,380,000
40251200Street Mt Proj - Sealcoat Streets (Area
3)
310,000310,000
53245500Water Project - WTP #6 GAC Upgrade 2,190,0002,190,000
53245501Reilly Site - Install Monitor Well (W413)35,00035,000
126,940,0259,763,035 13,391,864 17,849,526 20,214,065 13,111,296Engineering Total 12,715,239 7,704,750 8,084,750 16,991,250 7,114,250
Wednesday, October 07, 2015
Study Session Meeting of October 12, 2015 (Item No. 2)
Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP Page 20
Total20162017201820192020Department20212022202320242025
1,702,401186,888 187,364 142,105 189,547 151,508PW Operations Budget 150,489 155,000 197,500 147,000 195,000
17,500Reilly Industries 17,500
6,720,000640,000 660,000 680,000 700,000 730,000Sanitary Sewer Utility 740,000 760,000 790,000 800,000 220,000
2,944,625121,000 675,625 158,000 30,000Special Assessments 690,000 1,200,000 70,000
1,040,0001,040,000State of Minnesota
9,951,0003,380,000 1,375,000 675,000 635,000 493,000Stormwater Utility 1,517,000 523,000 803,000 275,000 275,000
3,026,5093,026,509Tax Increment - Elmwood
75,00075,000Tax Increment Financing
800,000800,000U.S. Government
6,000,000Unfunded6,000,000
25,487,250845,250 3,334,000 1,771,000 1,889,500 2,200,000Water Utility 3,790,000 2,300,000 2,350,000 4,607,500 2,400,000
126,940,0259,763,035 13,391,864 17,849,526 20,214,065 13,111,296Engineering Total 12,715,239 7,704,750 8,084,750 16,991,250 7,114,250
Fire
1,527,427549,844 197,300 26,000 33,500 32,000Capital Replacement Fund 178,000 14,000 436,283 8,000 52,500
1,527,427549,844 197,300 26,000 33,500 32,000Fire Total 178,000 14,000 436,283 8,000 52,500
65160001 87,000SCBA Fill Stations 87,000
65170001 77,300SCBA Radio Integration 77,300
65180001UAV 10,00010,000
65990001 8,000 8,000 8,000Thermal Imagers 88,00016,000 8,000 8,000 8,000 16,0008,000
65990002 20,000 20,000Outside Warning Sirens 80,00020,000 20,000
65990003 324,594SCBA 697,877373,283
65990004Hydraulic Rescue Tool 30,00030,000
65990005 32,000 32,000Auto-CPR Device 64,000
65990006 125,000Turnouts 275,000150,000
65990007 30,000Helmets/Boots 65,00035,000
65990008 5,250 5,500Air Monitors 23,2506,000 6,500
65990009 30,000AED's 30,000
1,527,427549,844 197,300 26,000 33,500 32,000Fire Total 178,000 14,000 436,283 8,000 52,500
Operations & Recreation
Wednesday, October 07, 2015
Study Session Meeting of October 12, 2015 (Item No. 2)
Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP Page 21
Total20162017201820192020Department20212022202320242025
20130080 5,000 5,000Oak Hill Park Northern Lights (LED)10,000
2020xxxx 0Parking Lot Seal Coat - Oak Hill Park 0
20225007Rec Center Arenas Rubber Floor
Replacement
250,000250,000
2023xxoxParking Lot Seal Coat - Dakota Park 00
2023xxxxParking Lot Seal Coat - Aquila Park 00
21160201 17,000Aquila Park Building Locks and
Security Camera
17,000
21161103 60,000Carpenter Park Ball Field Fence
Replacement
60,000
21161304 12,000Cedar Knoll Park/Carlson Field
Scoreboard
12,000
21162706 48,500Playground Eqpt Repl - Jersey Park 48,500
21162907 48,500Playground Eqpt Repl - Justad Park 48,500
21163618 34,000Louisiana Oaks Park Bldg Cameras &
Door Lock Add.
34,000
21164205 58,500Playground Eqpt Repl - Nelson Park 58,500
21164420 13,500Trail Seal Coat - Oak Hill Park 13,500
21165220 40,000Trail Reconstruction - Shelard Park 40,000
21166408 98,500Playground Eqpt Repl - Wolfe Park 98,500
21166421 13,500Trail Seal Coat - Wolfe Park 13,500
21166425 16,000Trail Lights (LED) at Wolfe Park 16,000
21170302 450,000Aquila Park Fields 1-4 Lights and Poles
Upgrade
450,000
21170507 60,000Playground Eqpt Repl - Bass Lake Park 60,000
21172106 17,500Parking Lot Seal Coat - Fern Hill Park 17,500
21174402 20,000Oak Hill Park Additional Shelter near
Splash Pad
20,000
21174404 60,000Oak Hill Park Splash Pad Feature
Replacement
60,000
21174422 50,000Oak Hill Park Central Shelter
Replacement
50,000
21174908 50,000Playground Eqpt Repl - Rainbow Park 50,000
21175809 60,000Playground Eqpt Repl - Twin Lakes
Park
60,000
21175921 10,000Victoria Lake Landscaping 10,000
21176110 60,000Playground Eqpt Repl - Webster Park 60,000
21176424 10,000Wolfe Park Pergola Work 10,000
21179919 30,000Trail Sealcoat - Various Trails 30,000
21180301Court Resurface (BB) Aquila Park 7,5007,500
Wednesday, October 07, 2015
Study Session Meeting of October 12, 2015 (Item No. 2)
Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP Page 22
Total20162017201820192020Department20212022202320242025
21180305Parking Lot Resurface - Aquila Park 35,00035,000
21180321Repaint Park Building - Aquila Park 7,0007,000
21180611Playground Eqpt Repl - Birchwood Park 62,50062,500
21180622Repaint Park Building - Birchwood Park 7,0007,000
21181023Repaint Park Building - Browndale Park 7,0007,000
21181124Repaint Park Building - Carpenter Park 6,0006,000
21181306Parking Lot Resurface - Cedar Knoll
Park
8,0008,000
21181325Repaint Park Building - Cedar Knoll
Park
2,0002,000
21181707Parking Lot Resurface - Creekside Park 8,0008,000
21181826Repaint Park Building - Dakota Park 4,0004,000
21182127Repaint Park Building - Fern Hill Park 5,0005,000
21183628Repaint Park Building - Louisiana Oaks
Park
7,0007,000
21184208Parking Lot Resurface - Nelson Park 8,0008,000
21184229Repaint Park Building - Nelson Park 7,0007,000
21184309Parking Lot Resurface - Northside Park 35,00035,000
21184312Playground Eqpt Repl - Northside Park 62,50062,500
21184330Repaint Park Building - Northside Park 6,0006,000
21184431Repaint Park Building - Oak Hill Park 9,0009,000
21185102Court Resurface (BB) Roxbury Park 2,0002,000
21185113Playground Eqpt Repl - Roxbury Park 62,50062,500
21185203Court Resurface (BB) Shelard Park 2,0002,000
21185214Playground Eqpt Repl - Shelard Park 62,50062,500
21186210Parking Lot Resurface - Westwood Hills
NC
35,00035,000
21186404Court Resurface (BB) Wolfe Park 3,0003,000
21190304 20,000Parking Lot Seal Coat - Aquila Park 20,000
21190613 10,000Trail Reconstruction - Birchwood Park 10,000
21190714 10,000Trail Reconstruction - Blackstone Park 10,000
21191002 85,000Browndale Park Hockey Rink Lights 85,000
21191805 20,000Parking Lot Seal Coat - Dakota Park 20,000
21191815 75,000Trail Reconstruction - Dakota Park 75,000
21192116 45,000Trail Reconstruction - Fern Hill Park 45,000
21195406 65,000Playground Eqpt Repl - Sunshine Park 65,000
21195607 65,000Playground Eqpt Repl - Texa-Tonka
Park
65,000
Wednesday, October 07, 2015
Study Session Meeting of October 12, 2015 (Item No. 2)
Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP Page 23
Total20162017201820192020Department20212022202320242025
21196308 65,000Playground Eqpt Repl - Willow Park 65,000
21199901 20,000ADA Connections to Picnic
Shelter/Playgrounds
20,000
21199917 30,000Trail Sealcoat - Various Trails 30,000
21200419 13,500Trail Seal Coat - Bass Lake 13,500
21200912 15,000Trail Reconstruction - Bronx Park 15,000
21203013 20,000Trail Reconstruction - Keystone Park 20,000
21204314 20,000Trail Reconstruction - Northside Park 20,000
21204502 65,000Playground Eqpt Repl - Oregon Park 65,000
21205403 65,000Playground Eqpt Repl - Sunset Park 65,000
21206204 100,000Playground Eqpt Repl - Westwood Hills
NC
100,000
21209901 15,000ADA Compliance Picnic Tables 15,000
21210411Trail Reconstruction - Bass Lake Park 100,000100,000
21211712Playground Eqpt Repl - Parkview Park 60,00060,000
21213614Trail Reconstruction - Louisiana Oaks
Park
65,00065,000
21213801Playground Eqpt Repl - Meadowbrook
Manor Park
60,00060,000
21214002Playground Eqpt Repl - Minikahda
Vista Park
60,00060,000
21214415Trail Reconstruction - Oak Hill Park 75,00075,000
21214803Playground Eqpt Repl - Pennsylvania
Park
60,00060,000
21216416Trail Reconstruction - Wolfe Park 85,00085,000
21219912Trail Reconstruction - Franklin 45,00045,000
21219913Trail Reconstruction - Jordan 45,00045,000
21220902Playground Eqpt Repl - Bronx Park 65,00065,000
21221403Playground Eqpt Repl - Cedar Manor
Park
60,00060,000
21221604Playground Eqpt Repl - Center Park 65,00065,000
21222401ADA Trail Compliance - Cedar Manor
Park Trail
60,00060,000
21224109Trail Reconstruction - Minnehaha Creek 50,00050,000
21230301Playground Eqpt Repl - Aquila Park 85,00085,000
21231102Playground Eqpt Repl - Carpenter Park 65,00065,000
21231503Playground Eqpt Repl - Cedarhurst
Park
65,00065,000
21234611Trail Reconstruction - Otten Pond 30,00030,000
21235112Trail Reconstruction - Roxbury Park 10,00010,000
Wednesday, October 07, 2015
Study Session Meeting of October 12, 2015 (Item No. 2)
Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP Page 24
Total20162017201820192020Department20212022202320242025
21235813Trail Reconstruction - Twin Lakes Park 10,00010,000
21240101Playground Eqpt Repl - Ainsworth Park 65,00065,000
21240130Repaint Park Building - Cedar Knoll
Park
2,0002,000
21240306Repaint Park Building - Aquila Park 7,0007,000
21240317Trail Reconstruction - Aquila Park 75,00075,000
21240607Repaint Park Building - Birchwood Park 7,0007,000
21241002Playground Eqpt Repl - Browndale Park 65,00065,000
21241008Repaint Park Building - Browndale Park 7,0007,000
21241109Repaint Park Building - Carpenter Park 6,0006,000
21241118Trail Reconstruction - Carpenter Park 50,00050,000
21241811Repaint Park Building - Dakota Park 4,0004,000
21242112Repaint Park Building - Fern Hill Park 5,0005,000
21242719Trail Reconstruction - Jersey Park 30,00030,000
21243613Repaint Park Building - Louisiana Oaks
Park
7,0007,000
21244214Repaint Park Building - Nelson Park 7,0007,000
21244315Repaint Park Building - Northside Park 6,0006,000
21244416Repaint Park Building - Oak Hill Park 9,0009,000
21253401Trail Reconstruction - Lamplighter Park 40,00040,000
21256202Trail Reconstruction - Westwood Hills
NC
30,00030,000
21256403Wolfe Park Amphitheater Pavers 100,000100,000
21259903Trail Reconstruction 100,000100,000
21259904Playground Equipment Replacement 200,000200,000
21259905Park Shelter Replacement 150,000150,000
21259906Trail Lighting 100,000100,000
21994401 5,000 5,000Oak Hill Park Northern Lights (LED)10,000
21999902 20,000 20,000 20,000 20,000Playground Woodchips 200,00020,000 20,000 20,000 20,000 20,00020,000
21999903 100,000 100,000 60,000Minnehaha Creek Trail Repayment 360,000100,000
22164126 17,500Minnehaha Creek Revegitation 17,500
22173203 25,000Knollwood Canoe Landing - Dredge
and Rebuild
25,000
22193603 10,000Louisiana Canoe Landing Landscape 10,000
22206115 15,000Webster Park Community Garden 15,000
22999901 68,000 70,000 70,000 70,000Tree Replacement 698,00070,000 70,000 70,000 70,000 70,00070,000
23166203 6,000Westwood Hills NC Climbing Rock
Phase II
6,000
Wednesday, October 07, 2015
Study Session Meeting of October 12, 2015 (Item No. 2)
Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP Page 25
Total20162017201820192020Department20212022202320242025
23166222 16,000Westwood Hills NC Key Fob for Pavilion 16,000
23166223 60,000Westwood Hills NC Ravine Bridge
Replacement
60,000
23166224 55,000Westwood Hills NC Storge Garage
(30'x30')
55,000
23166228 14,000Westwood Hills NC Gate Camera
Addition
14,000
23176222 10,000Westwood Hills NC North Staircase
Overlook
10,000
23176223 20,000Westwood Hills NC-Prairie Deck
Rebuild
20,000
23196218 50,000Westwood Hills NC Boardwalk Deck
Repl, Phase 2
50,000
23196219 6,000Westwood Hills NC Brick House
Furniture Repl
6,000
23196220 150,000Westwood Hills NC Interpretive Exhibit
Repl
150,000
23206216 40,000Westwood Hills NC Staircase Rebuild 40,000
23216217Westwood Hills NC Furniture Repl 10,00010,000
23226210Westwood Hills NC Water Garden,
Phase 2
45,00045,000
23236214Westwood Hills NC Trail Bench
Replacement
15,00015,000
23246220Westwood Hills NC Boardwalk Deck
Repl, Phase 3
50,00050,000
23256203Westwood Hills NC Boardwalk Deck
Repl, Phase 1
100,000100,000
23256204Westwood Hills NC Waterfall 50,00050,000
23996227 15,000 30,500Westwood Hillls NC Master
Revegetation Plan
68,00022,500
24145019 5,650,000Outdoor Refrigerated Ice Rink 5,650,000
24165011 30,000Rec Center Banquet Room Carpet &
Floor Replacement
30,000
24165012 55,000Rec Center Fire Alarm System Upgrade 55,000
24165013 35,000Rec Center Gallery & Hallway Flooring 35,000
24165014 4,400,000Rec Center Arena Refrigeration
Replacement
4,400,000
24165015 110,000Rec Center Parking Lot Resurface 110,000
24165016 105,000Rec Center Rubber Floor
Replacement - East & West
105,000
24165017 10,000Rec Center West Arena Press Area 10,000
24175013 15,000Rec Center Banquet Room/Gallery
Furniture Repl
15,000
24175014 200,000Rec Center Pneumatics 200,000
Wednesday, October 07, 2015
Study Session Meeting of October 12, 2015 (Item No. 2)
Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP Page 26
Total20162017201820192020Department20212022202320242025
24175016 20,000Rec Center Hot Water Heater Tank
Replacement
20,000
24175017 50,000Rec Center Programming Office AC
Replacement
50,000
24175018 17,000Rec Center Programming Office Carpet 17,000
24185015Rec Center Banquet & Gallery Remodel 50,00050,000
24185016Rec Center Door Replacement (Front &
Arena)
120,000120,000
24185017Rec Center Landscaping 15,00015,000
24185018Rec Center Roof Rplc-East
Arena/Front Office
500,000500,000
24185019Rec Center Upstairs Bthrm&Ctrng
Kitchn Remodel
100,000100,000
24185020Rec Center West Arena Window
Replacement
40,00040,000
24195010 15,000Rec Center Banquet Room & Gallery
Chair Repl.
15,000
24195011 50,000Rec Center East Arena Locker Room
Remodel
50,000
24195012 75,000Rec Center Front Office AC
Replacement
75,000
24195013 30,000Rec Center East Arena Score Boards 30,000
24205005 300,000Rec Center Aquatic Park Amenity
Replacement
300,000
24205006 50,000Rec Center Banquet Room PA Upgrade 50,000
24205008 200,000Rec Center Marquee 200,000
24205009 60,000Parking Lot Seal Coat - Rec Center 60,000
24205010 75,000Rec Center Aquatic Park Sun Shelter
Repl
75,000
24205011 10,000Rec Center Rental Skate Replacement
(Ph 1)
10,000
24215006Rec Center Arena Compressor Rebuild 15,00015,000
24215007Rec Center Arena Rubber Floor 250,000250,000
24215008Rec Center Dasher Board
Repair/Replacement
12,00012,000
24215009Rec Center Landscaping 15,00015,000
242150110Rec Center Rental Skate Replacement
(Ph 2)
10,00010,000
24225006Rec Center East Arena Painting 60,00060,000
24225008Rec Center Scoreboard Replacement 32,50032,500
24235007Rec Center Arena Compressor Rebuild 15,00015,000
24235008Rec Center Arena Water Treatment
Repl
75,00075,000
Wednesday, October 07, 2015
Study Session Meeting of October 12, 2015 (Item No. 2)
Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP Page 27
Total20162017201820192020Department20212022202320242025
24235009Rec Center West Arena Painting 75,00075,000
24235010Rec Center West Arena Roof
Replacement
500,000500,000
24245003Rec Center East Arena
Dehumidification
400,000400,000
24245004Rec Center Generator Replacement 500,000500,000
24245005Rec Center Landscaping 20,00020,000
25160209 45,000Rec Center Aquatic Park Drp Slide &
Dvg Brd Repl
45,000
25160210 20,000Rec Center Aquatic Park Umbrellas 20,000
25170211 200,000Rec Center Aquatic Park Filter
Replacement
200,000
25170212 20,000Rec Center Aquatic Park Pump Rebuild 20,000
25170215 5,000Rec Center Concession Eqpt.
Replacement
5,000
25200217 25,000Rec Center Aquatic Park Main Drain
Replacement
25,000
25205007 5,000Rec Center Concession Eqpt.
Replacement
5,000
25220205Rec Center Aquatic Park Locker Room
Remodel
100,000100,000
25230204Rec Center Concession Eqpt.
Replacement
5,0005,000
25990212 5,000Rec Center Aquatic Park Deck Furniture 20,0005,000 10,000
40161103 100,000Street - MSA Retaining Wall (Hwy 7
SFR)
100,000
50150001 1,800,000Meter Replacement 1,800,000
50164101 155,000Street Light Annual Replacement (2016)155,000
50164301 14,500Traffic Signal Annual Painting (2016)14,500
50174101 160,000Street Light Annual Replacement (2017)160,000
50174301 15,000Traffic Signal Annual Painting (2017)15,000
50184101Street Light Annual Replacement (2018)165,000165,000
50184301Traffic Signal Annual Painting (2018)15,50015,500
50194101 170,000Street Light Annual Replacement (2019)170,000
50194301 16,000Traffic Signal Annual Painting (2019)16,000
50204101 175,000Street Light Annual Replacement (2020)175,000
50204301 16,500Traffic Signal Annual Painting (2020)16,500
50214101Street Light Annual Replacement (2021)180,000180,000
50214301Traffic Signal Annual Painting (2021)17,00017,000
50224101Street Light Annual Replacement (2022)185,000185,000
Wednesday, October 07, 2015
Study Session Meeting of October 12, 2015 (Item No. 2)
Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP Page 28
Total20162017201820192020Department20212022202320242025
50224301Traffic Signal Annual Painting (2022)17,50017,500
50234101Street Light Annual Replacement (2023)190,000190,000
50234301Traffic Signal Annual Painting (2023)18,00018,000
50244101Street Light Annual Replacement (2024)195,000195,000
50244301Traffic Signal Annual Painting (2024)18,50018,500
50254101Street Light Annual Replacement (2025)200,000200,000
50254301Traffic Signal Annual Painting (2025)19,00019,000
53165001 30,000Water Well Rehab (SLP4)30,000
53165002 67,000Water Treatment Plant GAC
Replacement (WTP1)
67,000
53165101 20,000Sanitary Sewer LS Maint (LS #11)20,000
53165301 21,000Storm Sewer LS Maint (LS #1)21,000
53165302 42,000Annual Catch Basin Repairs (2016)42,000
53175001 32,000Water Well Rehab (SLP8)32,000
53175002 68,000Water Treatment Plant GAC
Replacement (WTP4)
68,000
53175003 51,000Water Well Rehab (SLP13)51,000
53175101 30,000Sanitary Sewer LS Maint (LS #13)30,000
53175102 15,000Sanitary Sewer LS Maint (LS #23)15,000
53175301 22,000Storm Sewer LS Maint (LS #7)22,000
53175302 44,000Annual Catch Basin Repairs (2017)44,000
53185001Water Well Rehab (SLP11)52,00052,000
53185101Sanitary Sewer LS Maint (LS #9)45,00045,000
53185301Storm Sewer LS Maint (LS #8)23,00023,000
53185302Annual Catch Basin Repairs (2018)46,00046,000
53195001 34,000Water Well Rehab (SLP14)34,000
53195002 71,000Water Treatment Plant GAC
Replacement (WTP4)
71,000
53195003 71,000Water Treatment Plant GAC
Replacement (WTP1)
71,000
53195101 45,000Sanitary Sewer LS Maint (LS #21)45,000
53195102 15,000Sanitary Sewer LS Maint (LS #4)15,000
53195301 25,000Storm Sewer LS Impr (Add SCADA to
Stns 1/5/7/8/9)
25,000
53195302 48,000Annual Catch Basin Repairs (2019)48,000
53205101 47,000Sanitary Sewer LS Maint (LS #22)47,000
53205301 50,000Annual Catch Basin Repairs (2020)50,000
53215001Water Treatment Plant GAC 74,00074,000
Wednesday, October 07, 2015
Study Session Meeting of October 12, 2015 (Item No. 2)
Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP Page 29
Total20162017201820192020Department20212022202320242025
15,934,6091,688,900 1,416,510 1,867,305 1,557,569 2,145,735Capital Replacement Fund 1,152,685 2,123,899 1,612,145 1,203,756 1,166,105
1,041,660104,166 104,166 104,166 104,166 104,166Hockey Association 104,166 104,166 104,166 104,166 104,166
100,000100,000Municipal State Aid
16,435,5005,651,500 1,690,000 1,498,000 1,051,000 1,183,500Park Improvement Fund 1,062,000 877,500 1,050,000 1,412,000 960,000
1,942,500169,500 175,000 180,500 186,000 191,500PW Operations Budget 197,000 202,500 208,000 213,500 219,000
1,533,8301,274,395 45,000 81,435 60,000 47,000Sanitary Sewer Utility 26,000
100,83064,395 36,435Solid Waste Utility
691,830117,395 66,000 105,435 73,000 50,000Stormwater Utility 52,000 54,000 56,000 58,000 60,000
1,602,830751,394 151,000 88,436 176,000Water Utility 74,000 75,000 77,000 76,000 134,000
39,383,5899,921,645 3,647,676 3,961,712 3,207,735 3,721,901Operations & Recreation Total 2,667,851 3,437,065 3,107,311 3,067,422 2,643,271
Replacement (WTP4)
53215100Sanitary Sewer LS Maint (LS #15)26,00026,000
53215301Annual Catch Basin Repairs (2021)52,00052,000
53225002Water Treatment Plant GAC
Replacement (WTP1)
75,00075,000
53225301Annual Catch Basin Repairs (2022)54,00054,000
53235001Water Treatment Plant GAC
Replacement (WTP4)
77,00077,000
53235301Annual Catch Basin Repairs (2023)56,00056,000
53245001Water Well Rehab (SLP10)38,00038,000
53245002Water Well Rehab (SLP4)38,00038,000
53245301Annual Catch Basin Repairs (2024)58,00058,000
53255001Water Well Rehab (SLP12)54,00054,000
53255002Water Treatment Plant GAC
Replacement (WTP4)
80,00080,000
53255301Annual Catch Basin Repairs (2025)60,00060,000
E - XX01 1,916,479 1,416,510 1,557,569 2,145,735Annual Equipment Replacement
Program
16,307,9292,013,046 1,152,685 2,123,899 1,203,756 1,166,1051,612,145
43,991,92915,467,479 3,543,510 3,857,546 3,103,569 3,617,735Operations & Recreation Total 2,563,685 3,332,899 3,003,145 2,963,256 2,539,105
Police
PD - 1 10,700 10,700 5,200 5,200Laser/Radar and Message Board 68,40026,200 5,200 5,200
PD - 2 70,000911 Server Replacement 145,00075,000
213,40010,700 10,700 26,200 75,200 5,200Police Total 5,200 5,200 75,000
Wednesday, October 07, 2015
Study Session Meeting of October 12, 2015 (Item No. 2)
Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP Page 30
Total20162017201820192020Department20212022202320242025
68,40010,700 10,700 26,200 5,200 5,200Capital Replacement Fund 5,200 5,200
145,00070,000E-911 Funds 75,000
213,40010,700 10,700 26,200 75,200 5,200Police Total 5,200 5,200 75,000
Technology
13125001 25,000IT: Security Audit, PCI Re-Assessment
/ Training
50,00025,000
13125002IT: Server Farm / UPS Enhancements 35,00035,000
13135001 60,000 60,000 60,000 60,000IT:LOGIS Hosted / Managed Services /
DR / BC
600,00060,000 60,000 60,000 60,000 60,00060,000
13135003OR / Utilities: SCADA Solution 20,00010,000 10,000
13135004 20,000OR: AVL / GPS 40,00020,000
13145010Police: New CAD/RMS/Mobile Suite 550,000550,000
13145011 30,000OR: Banquet Rm Multiple Monitor /
Projector
60,00030,000
13145012 10,000OR: Rec Center Gallery / Prog Office
Monitors
20,00010,000
13155002 200,000 200,000 200,000 200,000IR: Fiber - Sidewalks / Streets / Citywide 2,000,000200,000 200,000 200,000 200,000 200,000200,000
13155004 5,000IT: Public Kiosks (City Hall, other sites)5,000
13155005 10,000 10,000 10,000 10,000Admin Serv: Agenda Management
Software/Hardware
90,00010,000 10,000 10,000 10,00010,000
13155006 15,000 15,000 15,000 15,000Admin Serv:Agenda Doc Mgmt
System/Microfilm Conver
150,00015,000 15,000 15,000 15,000 15,00015,000
13155007 17,500 17,500 17,500 17,500IR: MyStLouisPark CRM 175,00017,500 17,500 17,500 17,500 17,50017,500
13155008 100,000IR: City Hall Fl 2/3 Cabling/Chambers
AV Upgrade
100,000
13155009 20,000IR: Portable Web Cams 40,00020,000
13155010 10,000Insp: Scanner 20,00010,000
13155012 3,000 12,000Insp / OR (2016): Field iPads 15,000
13155013 20,000IR: GIS Public / Application Server 20,000
13155014 2,000 2,000 2,000 2,000Admin Serv / Utilities: Infinity BI Service 20,0002,000 2,000 2,000 2,000 2,0002,000
13155016Eng: Survey GPS 15,00015,000
13155017Police: ZuercherTech FBR Tablet Add-
On Module
39,00013,000 13,000 13,000
13155020 10,000 10,000 10,000 10,000Police: ZuercherTech Crime Analysis
Add-On Module
100,00010,000 10,000 10,000 10,000 10,00010,000
13165001OR: RecTrac / WebTrac Replacement 55,00055,000
13165002 85,000IR: Study - Park Nicollet Fiber 85,000
Wednesday, October 07, 2015
Study Session Meeting of October 12, 2015 (Item No. 2)
Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP Page 31
Total20162017201820192020Department20212022202320242025
13165003 135,000OR: Parks Facilities Fiber 135,000
13165004 100,000IR: New City Website Platform 100,000
13165006 15,000OR: Aquila Park Building Fiber 15,000
13165007 16,000 4,000 4,000 4,000Admin Serv: HR Time Management
System
52,0004,000 4,000 4,000 4,000 4,0004,000
13165008 100,000Fire: Zuercher Integration of Fatpot
Upgrade
100,000
13165009 100,000 18,000 18,000Insp: Electronic Plans Review Software 244,00018,000 18,000 18,000 18,000 18,00018,000
13175002 30,000OR: Rec Banquet Rm
Smartboard/Video Conferencing
60,00030,000
13175003 125,000Fire: Station Alerting Upgrade 125,000
13185001 200,000Admin Serv: Financial / HR/Payroll App
Replacement
200,000
13185002Fire: Zuercher Mobile Solution 150,000150,000
13185003Fire: Additional Station Cameras 100,00050,000 50,000
13195001 203,000Admin Serv: Utility Billing App
Replacement
203,000
13205001 50,000Fire: VHF Paging Upgrade 50,000
13215001OR: MSC Smartboard 15,00015,000
13995001 200,000 200,000 200,000 200,000IT: On-going Software Licenses, Mtce,
Development
2,000,000200,000 200,000 200,000 200,000 200,000200,000
13995002 65,000 65,000 65,000 65,000IT: On-going Network Adds &
Replacement
650,00065,000 65,000 65,000 65,000 65,00065,000
13995003 150,000 150,000 150,000 150,000IT: On-going Hardware/Telephone
Adds & Replacement
1,500,000150,000 150,000 150,000 150,000 150,000150,000
13995004 250,000 100,000 100,000Police: 800 MHz Mobile Police Radios 550,000100,000
13995006 100,000 125,000Police: Mobile Replacements 475,000125,000 125,000
13995007 75,000Fire / Police: Dispatch Voice Recorders 155,00080,000
13995009 15,000 15,000 15,000 15,000IR / Communications: Reverse 911 -
ParkAlert
150,00015,000 15,000 15,000 15,000 15,00015,000
13995010Eng: Engineering Total Station 25,00025,000
13995011 102,000 46,998 46,998 55,001OR: Asset Mgmt Software 573,00546,998 110,004 55,002 55,00255,002
13995012Fire: Fire Department Mobiles
Replacement
30,00010,000 10,000 10,000
13995013 10,000 15,000Fire: EOC Computer / Phone
Equipment Replacement
55,00015,000 15,000
13995014Admin Serv: Council Tablets 55,00015,000 20,000 20,000
13995015 200,000 200,000 200,000 200,000IT: Tablet / Smartphone Hardware and
Services
2,000,000200,000 200,000 200,000 200,000 200,000200,000
13995016 27,000Facilities: City Hall Cameras 27,000
13995017 16,000 16,000 16,000 16,000Admin Serv - Insight Budgeting Annual
Maintenance
160,00016,000 16,000 16,000 16,000 16,00016,000
Wednesday, October 07, 2015
Study Session Meeting of October 12, 2015 (Item No. 2)
Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP Page 32
Total20162017201820192020Department20212022202320242025
10,107,5021,044,166 1,141,666 827,166 1,175,666 1,223,834Capital Replacement Fund 905,668 969,834 832,334 1,029,834 957,334
519,31637,391 111,325 36,325 36,325 36,325E-911 Funds 36,325 116,325 36,325 36,325 36,325
185,000185,000EDA Development Fund
1,000,000100,000 100,000 100,000 100,000 100,000G.O. Bonds 100,000 100,000 100,000 100,000 100,000
310,000185,000 45,000Park Improvement Fund 35,000 45,000
3,026,317713,385 275,000 450,432 256,500 182,000Police & Fire Pension 33,000 150,000 106,500 589,500 270,000
13995019 55,000OR: Nature Center Surveillance
Cameras
55,000
13995020 25,000 25,000 25,000 25,000IT: Network Switches 225,00025,000 25,000 25,000 25,00025,000
13995021Police: Jail Cameras 46,00023,000 23,000
13995022Police: Exterior Cameras 24,00012,000 12,000
13995023Police: Booking and Intox Room
Cameras (2)
13,0006,500 6,500
13995024Police: Dispatch Camera Viewing
Workstations
110,00055,000 55,000
13995025 35,000OR: Rec Center / Outdoor Rink
Cameras
160,00045,000 35,000 45,000
13995026 16,000 16,000 16,000 16,000IT: Surveillance Camera Maintenance 160,00016,000 16,000 16,000 16,000 16,00016,000
13995027 10,000OR: Point of Sale Equipment
Replacements
20,00010,000
13995029 7,500 7,500IT: Plotter Replacements 37,5007,500 7,5007,500
13995030 125,000OR: Rec Center PA / Sound 125,000
13995031 45,000OR: MSC Cameras 90,00045,000
13995035 100,000IT: Telephone Handset / Handless
Upgrades
200,000100,000
13995036 10,000Eng: Large Scanner / Plotter / Copier 20,00010,000
13995037Fire: Stations Media Package 100,000100,000
13995039 8,000Admin Serv: UB Meter Reading
Handhelds (if no AMR)
8,000
13995040 6,500Police: Interview Room Cameras 13,0006,500
13995041 10,000 10,000IT: Wireless Hotspots 50,00010,000 10,00010,000
13995042 22,391 21,325 21,325 21,325Police: Zuercher CAD Module Annual
Fees
214,31621,325 21,325 21,325 21,325 21,32521,325
13995043 40,000 100,000Police: Comm Van Upgrades / EOC
Media Package
260,000120,000
13995050 343,385Fire: 800 MHz Mobile Fire Radios 414,31770,932
61990001 22,000Police-LPR replacement 22,000
16,625,1382,353,276 1,761,323 1,652,255 1,746,823 1,680,826Technology Total 1,300,329 1,474,827 1,268,827 1,939,327 1,447,325
Wednesday, October 07, 2015
Study Session Meeting of October 12, 2015 (Item No. 2)
Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP Page 33
Total20162017201820192020Department20212022202320242025
227,67216,333 16,333 16,333 31,333 19,001Sanitary Sewer Utility 42,335 19,001 19,001 29,001 19,001
20,00010,000Solid Waste Utility 10,000
36,67066766766710,667 667Stormwater Utility 5,667 667 667 15,667 667
900,000100,000 100,000 100,000 100,000Unfunded 100,000 100,000 100,000 100,000 100,000
242,66116,332 16,332 26,332 26,332 18,999Water Utility 42,334 19,000 29,000 29,000 19,000
16,575,1382,298,274 1,761,323 1,602,255 1,746,823 1,680,826Technology Total 1,300,329 1,474,827 1,268,827 1,939,327 1,502,327
28,475,884 19,451,947 23,490,627 30,592,757 19,049,457Grand Total 197,647,81917,102,453 12,956,676 12,988,005 22,141,833 11,398,180
Wednesday, October 07, 2015
Study Session Meeting of October 12, 2015 (Item No. 2)
Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP Page 34
10/8/2015
City of St. Louis Park Page 1
Financial Management Plan
Updated October 2nd, 2015
SUMMARY SHEET (pages 1-3)
Based on Actual CIP as of 10/2/15 Other years hidden
Inflation 3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%
Interest 1.50%1.75%1.50%1.75%2.00%2.25%3.00%3.00%3.00%3.00%3.00%3.00%
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025
Page #Actual Budgeted Proposed Projected Projected Projected Projected Projected Projected Projected Projected Projected
4 Cable TV Fund - Produces and broadcasts all cable tv programming for cable channels 14, 15, 16, 17 & 96 Franchise Agreement Ends in 2021
Total Revenues 663,694$ 666,000$ 665,254$ 668,425$ 672,028$ 676,154$ 687,081$ 40,142$ 23,267$ 5,344$ (13,675)$ (33,840)$
Total Expenditures 591,046 634,611 629,331 619,926 610,988 602,533 585,068 602,620 620,698 639,319 658,499 658,499
Incr/(Decr) in Fund Balance 72,648$ 31,389$ 35,923$ 48,500$ 61,039$ 73,622$ 102,014$ (562,478)$ (597,431)$ (633,975)$ (672,174)$ (692,339)$
Fund Balance - Ending 985,566$ 1,016,955$ 1,052,878$ 1,101,378$ 1,162,417$ 1,236,039$ 1,338,052$ 775,574$ 178,143$ (455,831)$ (1,128,005)$ (1,820,344)$
5 Police & Fire Pension Fund - The overfunded portion of these pension accounts used for capital needs and certain personnel costs related to police or fire purposes
Total Revenues 27,490$ 55,666$ 36,249$ 30,171$ 29,267$ 23,081$ 23,267$ 17,984$ 16,998$ 12,455$ 9,065$ (8,934)$
Total Expenditures 392,117 819,969 728,803 290,880 466,789 273,347 199,353 50,873 168,409 125,462 609,031 290,116
Incr/(Decr) in Fund Balance (364,626)$ (764,303)$ (692,553)$ (260,709)$ (437,522)$ (250,266)$ (176,086)$ (32,889)$ (151,412)$ (113,006)$ (599,966)$ (299,050)$
Fund Balance - Ending 3,180,914$ 2,416,611$ 1,724,058$ 1,463,348$ 1,025,827$ 775,561$ 599,475$ 566,586$ 415,174$ 302,168$ (297,798)$ (596,848)$
6 Housing Rehabilitation Fund - Primarily covers costs for programs related to maintaining quality and diverse housing stock within the City.
Revenues 1,975,785$ 1,447,762$ 1,441,740$ 1,410,753$ 1,392,034$ 1,372,403$ 1,347,901$ 1,326,073$ 1,302,682$ 1,186,736$ 975,109$ 946,661$
Expenditures 1,861,511 1,552,068 1,432,301 1,435,498 1,443,415 1,450,631 1,457,570 1,474,279 1,480,341 1,435,929 1,301,537 1,306,249
Total Cash Balance 187,819$ 83,513$ 92,953$ 68,208$ 16,827$ (61,401)$ (171,069)$ (319,275)$ (496,934)$ (746,127)$ (1,072,555)$ (1,432,143)$
8 Development Fund - This fund is to be used for general City or EDA projects.
Total Revenues 1,804,887$ 1,121,149$ 1,148,012$ 1,177,631$ 3,284,539$ 1,257,542$ 1,376,464$ 1,414,693$ 1,434,015$ 1,439,534$ 1,441,101$ 1,425,009$
Total Expenditures 1,920,777 2,435,976 2,078,322 3,838,803 1,862,694 1,896,336 1,975,987 1,966,677 2,003,438 2,041,302 2,080,302 2,120,472
Incr/(Decr) in Fund Balance (342,533)$ (1,314,827)$ (930,310)$ (2,661,173)$ 1,421,844$ (638,793)$ (599,523)$ (551,984)$ (569,423)$ (601,768)$ (639,201)$ (695,462)$
Available Cash Balance 9,605,339$ 10,058,595$ 10,314,159$ 9,370,280$ 11,573,746$ 12,644,362$ 13,918,666$ 14,562,731$ 14,746,712$ 14,798,918$ 14,262,540$ 13,551,256$
9 HRA Levy - This fund is to be used for infrastructure construction in redevelopment areas and qualifying housing programs.
Total Revenues 927,094$ 953,238$ 1,011,208$ 1,011,208$ 1,011,208$ 1,011,208$ 1,011,208$ 1,011,208$ 1,011,208$ 1,011,208$ 1,011,208$ 1,011,208$
Total Expenditures 15,832 965,574 966,041 1,016,522 1,029,560 917,528 1,018,054 475,019 19,154 19,728 20,320 20,930
Incr/(Decr) in Fund Balance (2,111,164)$ (11,935)$ 45,332$ (4,329)$ (17,312)$ 94,460$ (2,973)$ 539,974$ 1,012,038$ 1,041,825$ 1,072,487$ 1,104,052$
Fund Balance - Ending 22,902$ 10,967$ 56,298$ 51,970$ 34,657$ 129,117$ 126,144$ 666,118$ 1,678,156$ 2,719,981$ 3,792,468$ 4,896,521$
Study Session Meeting of October 12, 2015 (Item No. 2) Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP Page 35
10/8/2015
Page 2
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025
Actual Budgeted Proposed Projected Projected Projected Projected Projected Projected Projected Projected Projected
10 Permanent Improvement Revolving Fund - Provides cash flow for project construction and is repaid through reimbursements from Municipal State Aid (MSA), or special assessments.
Total Revenues 243,208$ 214,421$ 174,607$ 133,563$ 134,207$ 126,873$ 139,116$ 112,922$ 115,216$ 112,912$ 110,185$ 113,490$
Total Expenditures 925,572 598,000 - - - - - - - - - -
Incr/(Decr) in Fund Balance (682,364)$ (383,579)$ 174,607$ 133,563$ 134,207$ 126,873$ 139,116$ 112,922$ 115,216$ 112,912$ 110,185$ 113,490$
Fund Balance - Ending 2,612,122$ 2,228,543$ 2,403,151$ 2,536,714$ 2,670,921$ 2,797,794$ 2,936,909$ 3,049,832$ 3,165,048$ 3,277,960$ 3,388,145$ 3,501,635$
11 Park Improvement Fund - This fund is responsible for financing capital expenditures within City parks and improvement of park facilities
Total Revenues 1,481,461$ 11,953,818$ 2,432,656$ 2,372,921$ 2,372,413$ 2,373,015$ 2,397,798$ 2,401,145$ 2,407,189$ 2,419,998$ 2,426,667$ 2,424,027$
Total Expenditures 1,469,370 7,921,700 6,934,200 2,787,700 2,645,700 2,153,700 2,286,200 2,199,700 1,980,200 2,197,700 2,514,700 2,062,700
Incr/(Decr) in Fund Balance 12,091$ 4,032,118$ (4,501,544)$ (414,779)$ (273,287)$ 219,315$ 111,598$ 201,445$ 426,989$ 222,298$ (88,033)$ 361,327$
Fund Balance - Ending 3,584,546$ 7,616,664$ 3,115,120$ 2,700,341$ 2,427,055$ 2,646,370$ 2,757,967$ 2,959,413$ 3,386,402$ 3,608,700$ 3,520,668$ 3,881,995$
12 Pavement Management Fund - Funds expenditures are used for pavement rehabilitation within the City.
Total Revenues 1,637,535$ 2,334,788$ 2,336,720$ 2,342,473$ 2,326,562$ 2,321,931$ 2,326,494$ 2,306,389$ 2,279,500$ 2,283,366$ 2,274,807$ 2,264,773$
Total Expenditures 2,118,880 2,024,950 2,207,428 3,328,700 2,592,298 2,238,200 2,996,716 3,202,700 2,150,678 2,568,700 2,609,178 2,578,700
Incr/(Decr) in Fund Balance (481,345)$ 309,837$ 129,292$ (986,228)$ (265,736)$ 83,731$ (670,222)$ (896,312)$ 128,822$ (285,334)$ (334,371)$ (313,928)$
Fund Balance - Ending 1,086,362$ 1,396,199$ 1,525,491$ 539,263$ 273,527$ 357,257$ (312,964)$ (1,209,276)$ (1,080,454)$ (1,365,788)$ (1,700,159)$ (2,014,087)$
13 Sidewalks and Trails- This fund covers expenditures related to the Connect the Park project.
Total Revenues 5,758,274$ 654,007$ 654,007$ 8,654,007$ 1,404,007$ 9,404,007$ 2,154,007$ 7,154,007$ 2,774,007$ 2,774,007$ 2,774,007$ 2,774,007$
Total Expenditures 2,039,387 3,683,812 1,118,400 1,884,750 5,624,350 7,621,800 7,055,100 3,971,200 3,110,600 2,677,800 2,677,300 2,681,550
Incr/(Decr) in Fund Balance 3,718,887$ (3,029,805)$ (464,393)$ 6,769,257$ (4,220,343)$ 1,782,207$ (4,901,093)$ 3,182,807$ (336,593)$ 96,207$ 96,707$ 92,457$
Total Cash 3,886,639$ 856,834$ 392,441$ 7,161,698$ 2,941,355$ 4,723,562$ (177,531)$ 3,005,276$ 2,668,683$ 2,764,890$ 2,861,597$ 2,954,054$
14 Capital Replacement Fund - Funds technology, buildings, and equipment capital expenditures. Also combines Fire Station Bond Fund (4040)
Total Revenues 4,945,885$ 4,278,543$ 3,502,428$ 3,682,888$ 3,356,997$ 3,606,880$ 3,684,521$ 3,740,804$ 3,834,717$ 3,903,880$ 3,990,760$ 4,104,701$
Total Expenditures 2,984,237 4,771,049 3,333,610 3,238,176 2,761,671 3,063,935 3,668,769 2,526,553 3,502,933 3,040,762 2,286,590 2,420,939
Incr/(Decr) in Fund Balance 1,961,648$ (492,506)$ 168,818$ 444,712$ 595,326$ 542,945$ 15,752$ 1,214,251$ 331,784$ 863,118$ 1,704,170$ 1,683,762$
Cash Available at Year End 239,225$ (253,281)$ (84,462)$ 360,250$ 955,576$ 1,498,521$ 1,514,273$ 2,728,524$ 3,060,309$ 3,923,427$ 5,627,597$ 7,311,359$
15 Water Utility Fund - Accounts for all provisions of water services including administration, billing and collection, Reilly, maintenance, operations and capital.
Total Revenues 10,255,407$ 5,790,533$ 8,740,204$ 6,695,570$ 7,112,596$ 7,602,491$ 8,671,468$ 9,277,154$ 9,547,556$ 9,875,836$ 10,216,840$ 10,512,599$
Total Expenditures 7,545,631 7,486,697 7,002,488 9,839,957 7,233,201 7,517,992 7,731,560 9,091,079 7,697,036 7,873,929 10,004,087 7,813,715
Incr/(Decr) in Fund Balance 2,709,776$ (1,696,164)$ 1,737,717$ (3,144,387)$ (120,605)$ 84,500$ 939,909$ 186,075$ 1,850,520$ 2,001,906$ 212,753$ 2,698,884$
Cash Available at Year End 2,598,501$ 902,337$ 2,640,054$ (504,333)$ (624,937)$ (540,437)$ 399,471$ 585,546$ 2,436,066$ 4,437,972$ 4,650,725$ 7,349,609$
Study Session Meeting of October 12, 2015 (Item No. 2) Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP Page 36
10/8/2015
Page 3
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025
Actual Budgeted Proposed Projected Projected Projected Projected Projected Projected Projected Projected Projected
16 Sewer Utility Fund - This fund is to be used for all provisions of sewer services including administration, billing and collection, maintenance, operations and capital.
Total Revenues 5,859,775$ 6,080,624$ 9,051,478$ 7,022,019$ 7,509,544$ 7,955,784$ 8,283,813$ 8,539,464$ 8,803,798$ 8,991,547$ 9,180,997$ 9,373,056$
Total Expenditures 6,463,911 7,680,270 7,982,500 6,954,103 7,509,429 7,714,940 7,917,253 8,128,124 8,313,396 8,559,745 8,779,945 8,419,098
Revenues Over (Under) Expenditures (604,137)$ (1,599,646)$ 1,068,979$ 67,917$ 115$ 240,844$ 366,560$ 411,340$ 490,403$ 431,802$ 401,052$ 953,957$
Cash Available at Year End 1,415,372$ (184,274)$ 884,705$ 952,621$ 952,737$ 1,193,581$ 1,560,141$ 1,971,482$ 2,461,884$ 2,893,686$ 3,294,738$ 4,248,696$
17 Solid Waste Utility Fund - Accounts for all provisions of revenues and expenses related to the collection, disposal and recycling of residential solid waste.
Total Revenues 3,297,259$ 3,264,051$ 3,266,401$ 3,270,566$ 3,336,460$ 3,433,490$ 3,541,538$ 3,605,239$ 3,703,544$ 3,840,188$ 3,983,195$ 4,132,580$
Total Expenditures 3,021,533 3,179,861 3,341,279 3,372,776 3,507,979 3,583,276 3,678,059 3,785,986 3,897,150 4,011,650 4,139,584 4,251,058
Revenues Over (Under) Expenditures 275,724$ 84,190$ (74,878)$ (102,210)$ (171,519)$ (149,786)$ (136,521)$ (180,747)$ (193,607)$ (171,462)$ (156,390)$ (118,478)$
Cash Available at Year End 2,105,838$ 2,190,027$ 2,115,149$ 2,012,938$ 1,841,419$ 1,691,633$ 1,555,113$ 1,374,365$ 1,180,759$ 1,009,297$ 852,907$ 734,430$
18 Storm Water Utility Fund - This fund is to be used for all provisions of storm water including administration, billing and collection, maintenance, operations and capital.
Total Revenues 2,270,743$ 2,494,580$ 7,691,842$ 2,997,594$ 3,280,736$ 3,379,438$ 3,415,396$ 3,493,126$ 3,509,877$ 3,520,281$ 3,520,771$ 3,537,761$
Total Expenditures 1,850,447 6,463,868 5,503,959 3,846,010 3,236,184 3,225,899 3,104,979 4,097,876 3,163,058 3,503,955 2,954,448 3,003,122
Revenues Over (Under) Expenditures 420,295$ (3,969,289)$ 2,187,882$ (848,416)$ 44,552$ 153,539$ 310,418$ (604,750)$ 346,818$ 16,326$ 566,322$ 534,639$
Cash Available at Year End 2,249,549$ (1,719,740)$ 468,143$ (380,273)$ (335,721)$ (182,181)$ 128,237$ (476,514)$ (129,695)$ (113,370)$ 452,953$ 987,591$
19 Uninsured Loss Fund - This fund covers self-insured workers comp claims, property and liability claim deductibles that are underwritten by the League of Minnesota Cities Insurance Trust.
Total Revenues 163,568$ 183,400$ 192,011$ 199,630$ 207,528$ 215,730$ 228,542$ 235,485$ 242,640$ 250,011$ 257,606$ 265,433$
Total Expenditures 188,081 172,499 177,674 183,004 188,494 194,149 199,974 205,973 212,152 218,517 225,072 231,824
Incr/(Decr) in Fund Balance (24,512)$ 10,901$ 14,337$ 16,625$ 19,033$ 21,581$ 28,569$ 29,513$ 30,488$ 31,494$ 32,534$ 33,608$
Fund Balance - Ending 773,162$ 784,063$ 798,400$ 815,026$ 834,059$ 855,640$ 884,209$ 913,721$ 944,209$ 975,704$ 1,008,238$ 1,041,846$
20 Benefits Administration Fund - This fund covers the cost of insurance, unemployment, flex leave payouts, and tuition reimbursement
Total Cash Inflows 233,149$ 269,661$ 266,089$ 262,173$ 255,982$ 249,876$ 244,567$ 238,812$ 232,594$ 225,893$ 218,689$ 210,962$
Total Cash Outflows 420,075 517,240 483,616 495,213 447,335 426,857 436,392 446,092 455,964 466,011 476,240 486,657
Net Change in Cash (186,927)$ (247,579)$ (217,526)$ (233,039)$ (191,353)$ (176,981)$ (191,825)$ (207,280)$ (223,370)$ (240,119)$ (257,551)$ (275,695)$
Cash Balance - Ending 552,039$ 304,460$ 86,934$ (146,105)$ (337,458)$ (514,439)$ (706,264)$ (913,544)$ (1,136,914)$ (1,377,032)$ (1,634,583)$ (1,910,278)$
GRAND TOTAL ALL FUNDS
Grand Total Revenues 41,545,213$ 40,314,478$ 41,169,168$ 40,520,839$ 36,294,074$ 43,637,502$ 38,185,281$ 43,588,575$ 39,936,124$ 40,666,461$ 41,402,223$ 42,106,831$
Grand Total Expenditures 33,808,407$ 49,356,075$ 42,487,650$ 41,696,520$ 39,716,672$ 41,430,492$ 42,853,461$ 40,750,472$ 37,294,866$ 37,944,580$ 40,035,296$ 37,039,380$
Grand Total Fund/Cash Balance 35,085,894$ 27,708,476$ 27,585,472$ 28,103,325$ 25,412,007$ 29,250,978$ 26,350,830$ 30,240,560$ 33,477,548$ 36,654,553$ 37,879,475$ 42,685,293$
Study Session Meeting of October 12, 2015 (Item No. 2) Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP Page 37
10/8/2015
City of St. Louis Park
Financial Management Plan Page 4
Updated October 2nd, 2015
Cable TV Fund - Produces and broadcasts all cable tv programming for cable channels 14, 15, 16, 17 & 96
Based on Actual CIP as of 10/2/15
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025
Actual Budgeted Proposed Projected Projected Projected Projected Projected Projected Projected Projected Projected
Revenues End of Franchise Agreement
Franchise Fees 650,355$ 650,000$ 650,000$ 650,000$ 650,000$ 650,000$ 650,000$ -$ -$ -$ -$ -$
New Prop Tax Required - - - - - - - - - - - -
Transfers In - - - - - - - - - - - -
Interest Income 12,118 16,000 15,254 18,425 22,028 26,154 37,081 40,142 23,267 5,344 (13,675) (33,840)
Miscellaneous 1,221 - - - - - - - - - - -
Total Revenues 663,694$ 666,000$ 665,254$ 668,425$ 672,028$ 676,154$ 687,081$ 40,142$ 23,267$ 5,344$ (13,675)$ (33,840)$
Expenditures
Personal Services 404,546$ 419,608$ 436,913$ 450,020$ 463,521$ 477,427$ 491,749$ 506,502$ 521,697$ 537,348$ 553,468$ 553,468$
Supplies 17,102 2,600 2,678 2,758 2,841 2,926 3,014 3,105 3,198 3,294 3,392 3,392
Services & Other Charges 9,891 77,897 80,234 82,641 85,120 87,674 90,304 93,013 95,803 98,678 101,638 101,638
Capital Outlay (see below)- - - - - - - - - - - -
Transfers Out 159,506 134,506 109,506 84,506 59,506 34,506 - - - - - -
Other Expenses - - - - - - - - - - - -
Total Expenditures 591,046$ 634,611$ 629,331$ 619,926$ 610,988$ 602,533$ 585,068$ 602,620$ 620,698$ 639,319$ 658,499$ 658,499$
Incr/(Decr) in Fund Balance 72,648$ 31,389$ 35,923$ 48,500$ 61,039$ 73,622$ 102,014$ (562,478)$ (597,431)$ (633,975)$ (672,174)$ (692,339)$
Fund Balance - Beginning 912,918$ 985,566$ 1,016,955$ 1,052,878$ 1,101,378$ 1,162,417$ 1,236,039$ 1,338,052$ 775,574$ 178,143$ (455,831)$ (1,128,005)$
Fund Balance - Ending 985,566$ 1,016,955$ 1,052,878$ 1,101,378$ 1,162,417$ 1,236,039$ 1,338,052$ 775,574$ 178,143$ (455,831)$ (1,128,005)$ (1,820,344)$
Fund Balance Percentage 155.30%161.59%169.84%180.26%192.92%211.26%222.04%124.95%27.86%-69.22%-171.30%-276.44%
Time Warner Cable TV Grant (not included above)
Revenue received 100,000
Equipment purchased (30,800) (222,800) (156,500) (10,250) (14,100) (79,600) (285,400) -
Grant Balance 622,435$ 399,635$ 343,135$ 332,885$ 318,785$ 239,185$ (46,215)$ (46,215)$ (46,215)$ (46,215)$ (46,215)$ (46,215)$
Fund Balance per CAFR 1,608,000$ 1,416,589$ 1,396,013$ 1,434,262$ 1,481,202$ 1,475,223$ 1,291,837$ 729,359$ 131,928$ (502,047)$ (1,174,220)$ (1,866,559)$
Study Session Meeting of October 12, 2015 (Item No. 2) Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP Page 38
10/8/2015
City of St. Louis Park
Financial Management Plan Page 5
Updated October 2nd, 2015
Police & Fire Pension Fund - The overfunded portion of these pension accounts used for capital needs and certain personnel costs related to police or fire purposes
Based on Actual CIP as of 10/2/15
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025
Actual Budgeted Proposed Projected Projected Projected Projected Projected Projected Projected Projected Projected
Revenues
Interest Income 27,490$ 55,666$ 36,249$ 30,171$ 29,267$ 23,081$ 23,267$ 17,984$ 16,998$ 12,455$ 9,065$ (8,934)$
Total Revenues 27,490$ 55,666$ 36,249$ 30,171$ 29,267$ 23,081$ 23,267$ 17,984$ 16,998$ 12,455$ 9,065$ (8,934)$
Expenditures
Capital Outlay -$ 305,000$ 713,385$ 275,000$ 450,432$ 256,500$ 182,000$ 33,000$ 150,000$ 106,500$ 589,500$ 270,000$
Non-Capital Equipment 9,171 9,446 9,730 10,021 10,322 10,632 10,951 11,279 11,618 11,966 12,325 12,695
Services & Other Charges 5,362 5,522 5,688 5,859 6,034 6,216 6,402 6,594 6,792 6,996 7,205 7,422
Transfers 377,584 500,000 - - - - - - - - -
Total Expenditures 392,117$ 819,969$ 728,803$ 290,880$ 466,789$ 273,347$ 199,353$ 50,873$ 168,409$ 125,462$ 609,031$ 290,116$
Incr/(Decr) in Fund Balance (364,626)$ (764,303)$ (692,553)$ (260,709)$ (437,522)$ (250,266)$ (176,086)$ (32,889)$ (151,412)$ (113,006)$ (599,966)$ (299,050)$
Fund Balance - Beginning 3,545,540$ 3,180,914$ 2,416,611$ 1,724,058$ 1,463,348$ 1,025,827$ 775,561$ 599,475$ 566,586$ 415,174$ 302,168$ (297,798)$
Fund Balance - Ending 3,180,914$ 2,416,611$ 1,724,058$ 1,463,348$ 1,025,827$ 775,561$ 599,475$ 566,586$ 415,174$ 302,168$ (297,798)$ (596,848)$
Police Portion of Fund Balance 2,203,205$ 2,061,393$ 1,669,163$ 1,532,999$ 1,327,024$ 1,193,588$ 1,070,690$ 1,047,888$ 910,277$ 789,511$ 182,667$ (54,514)$
Fire Portion of Fund Balance 977,709 355,218 54,895 (69,650) (301,196) (418,027) (471,214) (481,302) (495,102) (487,343) (480,464) (542,334)
3,180,914$ 2,416,611$ 1,724,058$ 1,463,349$ 1,025,827$ 775,561$ 599,475$ 566,586$ 415,175$ 302,168$ (297,797)$ (596,848)$
Study Session Meeting of October 12, 2015 (Item No. 2) Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP Page 39
10/8/2015
City of St. Louis Park
Financial Management Plan Page 6
Updated October 2nd, 2015
Housing Rehabilitation Fund - Primarily covers costs for programs related to maintaining quality and diverse housing stock within the City.
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025
Actual Budgeted Proposed Projected Projected Projected Projected Projected Projected Projected Projected Projected
Revenues
1/8 % Bond Fee 538,813$ 527,660$ 516,637$ 498,722$ 480,097$ 461,156$ 439,628$ 419,781$ 399,350$ 378,268$ 356,466$ 333,856$
Property Tax Levy - 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000
Excess Land Proceeds 242,566 - - - - - - - - - - -
Interest Income - (6,767) (2,203) (3,726) (4,283) (5,451) (8,917) (11,405) (14,887) (19,289) (24,668) (31,077)
Transfers In 227,039
Other Revenue 14,147 14,572 15,009 15,459 15,923 16,400 16,892 17,399 17,921 18,459 19,013 19,583
Total Revenues 1,022,565$ 635,464$ 629,442$ 610,455$ 591,736$ 572,105$ 547,603$ 525,775$ 502,384$ 477,438$ 450,811$ 422,363$
Expenditures (not TIF reimburseable)
Personal Services 308,666$ 275,494$ 262,689$ 270,570$ 278,687$ 287,047$ 295,659$ 304,529$ 313,664$ 323,074$ 332,767$ 342,750$
Housing Rehab G&A 156,599
HIA Program Admin 1,092 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000
Excess Public Land 1,392 7,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000
Move-Up Program Services 37,746 39,000 41,000 41,000 41,000 41,000 41,000 41,000 41,000 41,000 41,000 41,000
Live Where You Work 8,200 18,000 18,000 18,000 18,000 18,000 18,000 18,000 18,000 18,000 18,000 18,000
Green Remodeling Program 37,575 42,000 42,000 42,000 42,000 42,000 42,000 42,000 42,000 42,000 42,000 42,000
Targeted Neighborhood/Pilot Alley Prog - 40,000 - - - - - - - - - -
Neighborhood Grant Program 26,100 48,000 48,000 48,000 48,000 48,000 48,000 48,000 48,000 48,000 48,000 48,000
Neighborhood Public Art 28,300 - - - - - - - - - - -
STEP Contribution - 40,000 40,000 40,000 40,000 40,000 40,000 40,000 40,000 40,000 40,000 40,000
Dial-a-Ride Program - - - - - - - - - - - -
Community Energy Services Program 11,390 - - - - - - - - - - -
Total Expenditures 617,061$ 511,494$ 455,689$ 463,570$ 471,687$ 480,047$ 488,659$ 497,529$ 506,664$ 516,074$ 525,767$ 535,751$
Incr/(Decr) in Cash Balance 405,504$ 123,970$ 173,753$ 146,885$ 120,050$ 92,058$ 58,945$ 28,247$ (4,280)$ (38,636)$ (74,956)$ (113,388)$
Study Session Meeting of October 12, 2015 (Item No. 2) Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP Page 40
10/8/2015
Page 7
TIF Reimbursement 110,000$ 110,000$ 110,000$ 110,000$ 110,000$ 110,000$ 110,000$ 110,000$ 110,000$ 110,000$
Expenditures (TIF reimburseable)
Transformation Loans 148,740$ 175,000$ 175,000$ 175,000$ 175,000$ 175,000$ 175,000$ 175,000$ 175,000$ 175,000$ 175,000$ 175,000$
Discount Rehab Loans 28,210 45,000 40,000 40,000 40,000 40,000 40,000 40,000 40,000 40,000 40,000 40,000
WHALT 15,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000
Foreclosure Initiatives - 20,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000
Shallow Rent Program - 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000
Total Expenditures 191,950$ 300,000$ 285,000$ 285,000$ 285,000$ 285,000$ 285,000$ 285,000$ 285,000$ 285,000$ 285,000$ 285,000$
Incr/(Decr) in Cash Balance 323,554$ (66,030)$ (1,247)$ (28,115)$ (54,950)$ (82,942)$ (116,055)$ (146,753)$ (179,280)$ (213,636)$ (359,956)$ (398,388)$
Beginning Cash Balance (386,703)$ (146,882)$ (212,911)$ (214,158)$ (242,273)$ (297,223)$ (380,166)$ (496,221)$ (642,974)$ (822,255)$ (1,035,891)$ (1,395,847)$
Net Change in Payables/Receivables (83,732)$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Ending Cash Balance Programs (146,882)$ (212,911)$ (214,158)$ (242,273)$ (297,223)$ (380,166)$ (496,221)$ (642,974)$ (822,255)$ (1,035,891)$ (1,395,847)$ (1,794,234)$
HIA ACTIVITY
Revenues
HIA Special Assessment Revenue 843,220$ 702,298$ 702,298$ 690,298$ 690,298$ 690,298$ 690,298$ 690,298$ 690,298$ 599,298$ 524,298$ 524,298
Total Reveunes (HIA's)843,220$ 702,298$ 702,298$ 690,298$ 690,298$ 690,298$ 690,298$ 690,298$ 690,298$ 599,298$ 524,298$ 524,298$
Expenditures
HIA Expenditures (inc contractors)322,324$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Payments on Interfund Loans 400,000 400,000 350,000 350,000 350,000 350,000 350,000 350,000 350,000 300,000 150,000 150,000
Debt Service Payments 330,176 340,574 341,612 336,928 336,728 335,584 333,911 341,750 338,677 334,855 340,770 335,498
Total Expenditures 1,052,500$ 740,574$ 691,612$ 686,928$ 686,728$ 685,584$ 683,911$ 691,750$ 688,677$ 634,855$ 490,770$ 485,498$
Increase/Decrease in Cash Balance (209,280)$ (38,276)$ 10,686$ 3,370$ 3,570$ 4,714$ 6,387$ (1,452)$ 1,621$ (35,557)$ 33,528$ 38,800$
Beginning Cash Balance 543,981$ 334,701$ 296,425$ 307,111$ 310,481$ 314,051$ 318,765$ 325,152$ 323,700$ 325,321$ 289,764$ 323,292$
Ending Cash Balance (HIA Activity)334,701$ 296,425$ 307,111$ 310,481$ 314,051$ 318,765$ 325,152$ 323,700$ 325,321$ 289,764$ 323,292$ 362,092$
Total Cash Balance 187,819$ 83,513$ 92,953$ 68,208$ 16,827$ (61,401)$ (171,069)$ (319,275)$ (496,934)$ (746,127)$ (1,072,555)$ (1,432,143)$
Study Session Meeting of October 12, 2015 (Item No. 2) Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP Page 41
10/8/2015
City of St. Louis Park
Financial Management Plan Page 8
Updated October 2nd, 2015
Development Fund - This fund is to be used for general City or EDA projects.
Based on Actual CIP as of 10/2/15
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025
Actual Budgeted Proposed Projected Projected Projected Projected Projected Projected Projected Projected Projected
Revenues
PILOT Fee 25,410$ 22,000$ 22,000$ 22,000$ 22,000$ 22,000$ 22,000$ 22,000$ 22,000$ 22,000$ 22,000$ 22,000$
Special Assessments - - - - - - - - - - - -
Intergovernmental 348,504 25,000 - - - - - - - - - -
Charges for Services 184,256 193,825 193,825 193,825 193,825 193,825 193,825 193,825 193,825 193,825 193,825 193,825
Interest Income 441,381 100,000 150,879 180,498 187,406 260,409 379,331 417,560 436,882 442,401 443,968 427,876
Proceeds from Sale of Land - - - 2,100,000 - - - - - - -
Lodging Tax- City Portion 40,196 39,016 40,000 40,000 40,000 40,000 40,000 40,000 40,000 40,000 40,000 40,000
Misc/Other (Inc CVB)765,141 741,308 741,308 741,308 741,308 741,308 741,308 741,308 741,308 741,308 741,308 741,308
Total Revenues 1,804,887$ 1,121,149$ 1,148,012$ 1,177,631$ 3,284,539$ 1,257,542$ 1,376,464$ 1,414,693$ 1,434,015$ 1,439,534$ 1,441,101$ 1,425,009$
Expenditures
Personal Services 471,809$ 541,067$ 543,455$ 559,759$ 576,551$ 593,848$ 611,663$ 630,013$ 648,914$ 668,381$ 688,433$ 709,086$
Services & Other Charges 610,897 498,601 513,559 528,966 544,835 561,180 578,015 595,356 613,216 631,613 650,561 670,078
Capital Outlay 72,400 475,000 100,000 - - - 45,000 - - - - -
McGarvey Site 180,000 180,000 2,008,771
Payments to CVB 765,671 741,308 741,308 741,308 741,308 741,308 741,308 741,308 741,308 741,308 741,308 741,308
Transfers Out - - - - - - - - - - - -
Total Expenditures 1,920,777$ 2,435,976$ 2,078,322$ 3,838,803$ 1,862,694$ 1,896,336$ 1,975,987$ 1,966,677$ 2,003,438$ 2,041,302$ 2,080,302$ 2,120,472$
Net Transfers (226,644)$
Incr/(Decr) in Fund Balance (342,533)$ (1,314,827)$ (930,310)$ (2,661,173)$ 1,421,844$ (638,793)$ (599,523)$ (551,984)$ (569,423)$ (601,768)$ (639,201)$ (695,462)$
Fund Balance - Beginning 22,006,657$ 21,664,123$ 20,349,296$ 19,418,986$ 16,757,813$ 18,179,658$ 17,540,864$ 16,941,342$ 16,389,358$ 15,819,935$ 15,218,167$ 14,578,966$
Fund Balance - Ending 21,664,123$ 20,349,296$ 19,418,986$ 16,757,813$ 18,179,658$ 17,540,864$ 16,941,342$ 16,389,358$ 15,819,935$ 15,218,167$ 14,578,966$ 13,883,503$
Loans Receivable Balance 1,630,717$ 1,397,065$ 1,163,412$ 929,760$ 696,107$ 462,455$ 228,802$ -$ -$ -$ -$ -$
Interfund Loans Rec Balance 10,648,800 8,893,637 7,941,415 6,457,774 5,909,805 4,434,048 2,793,873 1,826,627 1,073,223 419,249 316,426 332,247
Total Long-term Receivables 12,279,517$ 10,290,702$ 9,104,827$ 7,387,533$ 6,605,912$ 4,896,503$ 3,022,675$ 1,826,627$ 1,073,223$ 419,249$ 316,426$ 332,247$
Change in Payables/Receivables 220,732
Available Cash Balance 9,605,339$ 10,058,595$ 10,314,159$ 9,370,280$ 11,573,746$ 12,644,362$ 13,918,666$ 14,562,731$ 14,746,712$ 14,798,918$ 14,262,540$ 13,551,256$
Target Cash Balance - N/A
Study Session Meeting of October 12, 2015 (Item No. 2) Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP Page 42
10/8/2015
City of St. Louis Park
Financial Management Plan Page 9
Updated October 2nd, 2015
HRA Levy - This fund is to be used for infrastructure construction in redevelopment areas and qualifying housing programs.
Based on Actual CIP as of 10/2/15
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025
Actual Budgeted Proposed Projected Projected Projected Projected Projected Projected Projected Projected Projected
Revenues
HRA Levy 927,094$ 953,238$ 1,011,208$ 1,011,208$ 1,011,208$ 1,011,208$ 1,011,208$ 1,011,208$ 1,011,208$ 1,011,208$ 1,011,208$ 1,011,208
Intergovernmental - - - - - - - - - - - -
Interest Income 10,464 401 165 985 1,039 780 3,874 3,784 19,984 50,345 81,599 113,774
Transfer In 4,472,545 - - - - - - - - - -
Total Revenues 5,410,103$ 953,639$ 1,011,373$ 1,012,193$ 1,012,247$ 1,011,988$ 1,015,082$ 1,014,992$ 1,031,192$ 1,061,553$ 1,092,807$ 1,124,982$
Expenditures
Services & Other Charges 15,120$ 15,574$ 16,041$ 16,522$ 17,018$ 17,528$ 18,054$ 18,596$ 19,154$ 19,728$ 20,320$ 20,930
Other Expenses 712 950,000 950,000 1,000,000 - 900,000 1,000,000 456,423 - - -
Capital Outlay - - - - 1,012,542 - - - - - - -
Total Expenditures 15,832$ 965,574$ 966,041$ 1,016,522$ 1,029,560$ 917,528$ 1,018,054$ 475,019$ 19,154$ 19,728$ 20,320$ 20,930$
Net Transfers (7,505,435)$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -
Incr/(Decr) in Fund Balance (2,111,164)$ (11,935)$ 45,332$ (4,329)$ (17,312)$ 94,460$ (2,973)$ 539,974$ 1,012,038$ 1,041,825$ 1,072,487$ 1,104,052
Fund Balance - Beginning 2,134,066$ 22,902$ 10,967$ 56,298$ 51,970$ 34,657$ 129,117$ 126,144$ 666,118$ 1,678,156$ 2,719,981$ 3,792,468$
Fund Balance - Ending 22,902$ 10,967$ 56,298$ 51,970$ 34,657$ 129,117$ 126,144$ 666,118$ 1,678,156$ 2,719,981$ 3,792,468$ 4,896,521$
Study Session Meeting of October 12, 2015 (Item No. 2) Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP Page 43
10/8/2015
City of St. Louis Park
Financial Management Plan Page 10
Updated October 2nd, 2015
Based on Actual CIP as of 10/2/15
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025
Actual Budgeted Proposed Projected Projected Projected Projected Projected Projected Projected Projected Projected
Revenues
Special Assessments 219,322$ 167,483$ 139,953$ 90,282$ 82,247$ 65,551$ 53,956$ 23,589$ 22,495$ 16,735$ 10,620$ 10,620$
Payment in Lieu of Taxes (PILOT)- 1,226 1,226 1,226 1,226 1,226 1,226 1,226 1,226 1,226 1,226 1,226
Interest Income 21,851 45,712 33,428 42,055 50,734 60,096 83,934 88,107 91,495 94,951 98,339 101,644
Misc/Other 2,035 - - - - - - - - - - -
Transfers In - - - - - - - - - - - -
Total Revenues 243,208$ 214,421$ 174,607$ 133,563$ 134,207$ 126,873$ 139,116$ 112,922$ 115,216$ 112,912$ 110,185$ 113,490$
Expenditures
Services and Other Charges 62,424$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Capital Outlay - 198,000 - - - - - - - - - -
Transfers Out 863,148 400,000 - - - - - - - - - -
Total Expenditures 925,572$ 598,000$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Incr/(Decr) in Fund Balance (682,364)$ (383,579)$ 174,607$ 133,563$ 134,207$ 126,873$ 139,116$ 112,922$ 115,216$ 112,912$ 110,185$ 113,490$
Fund Balance - Beginning 3,294,486$ 2,612,122$ 2,228,543$ 2,403,151$ 2,536,714$ 2,670,921$ 2,797,794$ 2,936,909$ 3,049,832$ 3,165,048$ 3,277,960$ 3,388,145$
Fund Balance - Ending 2,612,122$ 2,228,543$ 2,403,151$ 2,536,714$ 2,670,921$ 2,797,794$ 2,936,909$ 3,049,832$ 3,165,048$ 3,277,960$ 3,388,145$ 3,501,635$
Permanent Improvement Revolving Fund - Provides cash flow for project construction and is repaid through reimbursements from Municipal State Aid (MSA), or special
assessments.
Study Session Meeting of October 12, 2015 (Item No. 2) Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP Page 44
10/8/2015
City of St. Louis Park
Financial Management Plan Page 11
Updated October 2nd, 2015
Park Improvement Fund - This fund is responsible for financing capital expenditures within City parks and improvement of park facilities
Based on Actual CIP as of 10/2/15
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025
Actual Budgeted Proposed Projected Projected Projected Projected Projected Projected Projected Projected Projected
Revenues
General Property Taxes 810,000$ 810,000$ 810,000$ 810,000$ 810,000$ 810,000$ 810,000$ 810,000$ 810,000$ 810,000$ 810,000$ 810,000$
Intergovernmental
Hennepin County Grants
Hockey Association 200,000 104,666 104,666 104,666 104,666 104,666 104,666 104,666 104,666 104,666 104,666
School District Contibutions 44,702 44,702 44,702 44,702 44,702 44,702 44,702 44,702 44,702 44,702 44,702 44,702
Miscellaneous
Rent Revenue 9,038 9,038 9,038 9,038 9,038 9,038 9,038 9,038 9,038 9,038 9,038 9,038
Other Revenue
Interest Income 31,878 62,730 114,250 54,515 54,007 54,609 79,391 82,739 88,782 101,592 108,261 105,620
Park Dedication Fee 576,391 827,348 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000
Bond Proceeds 10,000,000 -
Tax Levy- 2016 Bonds 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000
Misc/Other 9,452 - - - - - - - - - - -
Total Revenues 1,481,461$ 11,953,818$ 2,432,656$ 2,372,921$ 2,372,413$ 2,373,015$ 2,397,798$ 2,401,145$ 2,407,189$ 2,419,998$ 2,426,667$ 2,424,027$
Expenditures
Capital Outlay
Tree Replacement 74,830$ 60,000$ 68,000$ 70,000$ 70,000$ 70,000$ 70,000$ 70,000$ 70,000$ 70,000$ 70,000$ 70,000$
Parks/Rec Ctr 337,505 7,734,000 5,593,322 1,615,000 1,473,000 981,000 1,113,500 1,027,000 807,500 1,025,000 1,342,000 890,000
Reforestation (Excess Land Proceeds)- 125,000 170,178
Other
Other Services and Charges 1,054,335 - - - - - - - - - -
Debt Payments 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000
Insurance/Taxes 2,700 2,700 2,700 2,700 2,700 2,700 2,700 2,700 2,700 2,700 2,700 2,700
Total Expenditures 1,469,370$ 7,921,700$ 6,934,200$ 2,787,700$ 2,645,700$ 2,153,700$ 2,286,200$ 2,199,700$ 1,980,200$ 2,197,700$ 2,514,700$ 2,062,700$
Incr/(Decr) in Fund Balance 12,091$ 4,032,118$ (4,501,544)$ (414,779)$ (273,287)$ 219,315$ 111,598$ 201,445$ 426,989$ 222,298$ (88,033)$ 361,327$
Commited Contracts (21,970)
Fund Balance - Beginning 3,572,457$ 3,584,546$ 7,616,664$ 3,115,120$ 2,700,341$ 2,427,055$ 2,646,370$ 2,757,967$ 2,959,413$ 3,386,402$ 3,608,700$ 3,520,668$
Fund Balance - Ending 3,584,546$ 7,616,664$ 3,115,120$ 2,700,341$ 2,427,055$ 2,646,370$ 2,757,967$ 2,959,413$ 3,386,402$ 3,608,700$ 3,520,668$ 3,881,995$
Fund Balance Percentage 45.25%109.84%111.75%102.07%112.69%115.75%125.38%149.45%154.09%143.50%170.68%403.24%
Study Session Meeting of October 12, 2015 (Item No. 2) Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP Page 45
10/8/2015
City of St. Louis Park
Financial Management Plan Page 12
Updated October 2nd, 2015
Pavement Management Fund - Funds expenditures are used for pavement rehabilitation within the City.
Based on Actual CIP as of 10/2/15
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025
Actual Budgeted Proposed Projected Projected Projected Projected Projected Projected Projected Projected Projected
Revenues
Charges for Services
Franchise Fees 1,617,858$ 2,315,777$ 2,315,777$ 2,315,777$ 2,315,777$ 2,315,777$ 2,315,777$ 2,315,777$ 2,315,777$ 2,315,777$ 2,315,777$ 2,315,777$
Additonal Franchise Fees - - - - - - - - - - - -
Interest Income 18,114 19,011 20,943 26,696 10,785 6,154 10,718 (9,389) (36,278) (32,414) (40,974) (51,005)
Misc/Other 1,564 - - - - - - - - - - -
Total Revenues 1,637,535$ 2,334,788$ 2,336,720$ 2,342,473$ 2,326,562$ 2,321,931$ 2,326,494$ 2,306,389$ 2,279,500$ 2,283,366$ 2,274,807$ 2,264,773$
Expenditures
Other Services and Charges 44,928$ 4,450$ 44,928$ 4,450$ 44,928$ 4,450$ 44,928$ 4,450$ 44,928$ 4,450$ 44,928$ 4,450$
Capital Outlay (Mod Approach)2,073,953 2,020,500 2,162,500 3,324,250 2,547,370 2,233,750 2,951,788 3,198,250 2,105,750 2,564,250 2,564,250 2,574,250
Total Expenditures 2,118,880$ 2,024,950$ 2,207,428$ 3,328,700$ 2,592,298$ 2,238,200$ 2,996,716$ 3,202,700$ 2,150,678$ 2,568,700$ 2,609,178$ 2,578,700$
Incr/(Decr) in Fund Balance (481,345)$ 309,837$ 129,292$ (986,228)$ (265,736)$ 83,731$ (670,222)$ (896,312)$ 128,822$ (285,334)$ (334,371)$ (313,928)$
Commited Contracts (139,035)
Fund Balance - Beginning 1,567,708$ 1,086,362$ 1,396,199$ 1,525,491$ 539,263$ 273,527$ 357,257$ (312,964)$ (1,209,276)$ (1,080,454)$ (1,365,788)$ (1,700,159)$
Fund Balance - Ending 1,086,362$ 1,396,199$ 1,525,491$ 539,263$ 273,527$ 357,257$ (312,964)$ (1,209,276)$ (1,080,454)$ (1,365,788)$ (1,700,159)$ (2,014,087)$
Fund Balance Percentage 53.65%63.25%45.83%20.80%12.22%11.92%-9.77%-56.23%-42.06%-52.35%-65.93%-79.14%
Study Session Meeting of October 12, 2015 (Item No. 2) Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP Page 46
10/8/2015
City of St. Louis Park
Financial Management Plan Page 13
Updated October 2nd, 2015
Sidewalks and Trails- This fund accounts for revenues and expenditures related to the the enhancement of the City's sidewalks and trails system.
Based on Actual CIP as of 10/2/15
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025
Actual Budgeted Proposed Projected Projected Projected Projected Projected Projected Projected Projected Projected
Revenues
Tax Levy 654,007$ 654,007$ 654,007$ 654,007$ 654,007$ 654,007$ 654,007$ 654,007$ 654,007$ 654,007$ 654,007$ 654,007$
Tax Levy (2nd Issue- 15yr)750,000 750,000 750,000 750,000 750,000 750,000 750,000 750,000
Tax Levy (3rd Issue- 15yr)750,000 750,000 750,000 750,000 750,000 750,000
Tax Levy (4th Issue- 10yr)620,000 620,000 620,000 620,000
Bond Proceeds 5,054,528 - - 8,000,000 - 8,000,000 - 5,000,000 - - - -
Interest Income 4,739 - - - - - - - - - - -
Misc/Other 45,000 - - - - - - - - - -
Total Revenues 5,758,274$ 654,007$ 654,007$ 8,654,007$ 1,404,007$ 9,404,007$ 2,154,007$ 7,154,007$ 2,774,007$ 2,774,007$ 2,774,007$ 2,774,007$
Expenditures
Debt Service Pymts (1st Issue- 10yr)-$ 62,812$ 101,400$ 561,750$ 562,350$ 557,800$ 558,100$ 558,200$ 558,100$ 557,800$ 557,300$ 561,550$
Debt Service Pymts (2nd Issue- 15yr)750,000 750,000 750,000 750,000 750,000 750,000 750,000
Debt Service Pymts (3rd Issue- 15yr)750,000 750,000 750,000 750,000 750,000
Debt Service Pymts (4th Issue- 10yr)620,000 620,000 620,000
Fiber for Connect the Park!100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000
Capital Outlay 2,039,387 3,521,000 917,000 1,223,000 4,962,000 6,214,000 5,647,000 1,813,000 952,500 - - -
Total Expenditures 2,039,387$ 3,683,812$ 1,118,400$ 1,884,750$ 5,624,350$ 7,621,800$ 7,055,100$ 3,971,200$ 3,110,600$ 2,677,800$ 2,677,300$ 2,681,550$
Incr/(Decr) in Fund Balance 3,718,887$ (3,029,805)$ (464,393)$ 6,769,257$ (4,220,343)$ 1,782,207$ (4,901,093)$ 3,182,807$ (336,593)$ 96,207$ 96,707$ 92,457$
Fund Balance - Beginning 167,754$ 3,886,639$ 856,834$ 392,441$ 7,161,698$ 2,941,355$ 4,723,562$ (177,531)$ 3,005,276$ 2,668,683$ 2,764,890$ 2,861,597$
Fund Balance - Ending 3,886,639$ 856,834$ 392,441$ 7,161,698$ 2,941,355$ 4,723,562$ (177,531)$ 3,005,276$ 2,668,683$ 2,764,890$ 2,861,597$ 2,954,054$
Cash Available Percentage 105.51%76.61%20.82%127.33%38.59%66.95%-4.47%96.61%99.66%103.27%106.71%110.20%
Study Session Meeting of October 12, 2015 (Item No. 2) Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP Page 47
10/8/2015
City of St. Louis Park
Financial Management Plan Page 14
Updated October 2nd, 2015
Capital Replacement Fund - Funds technology, buildings, and equipment capital expenditures. Also combines Fire Station Bond Fund (4040)
Based on Actual CIP as of 10/2/15
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025
Actual Budgeted Proposed Projected Projected Projected Projected Projected Projected Projected Projected Projected
Revenues
Property Tax Levy 1,342,700$ 1,442,700$ 1,767,700$ 1,767,700$ 1,767,700$ 1,767,700$ 1,767,700$ 1,767,700$ 1,767,700$ 1,767,700$ 1,767,700$ 1,767,700$
LGA 458,830 512,466 539,434 539,434 - - - - -
Excess Increment 713,075 375,000 - - - - - - - - - -
Housing Authority 12,834 11,503 11,503 11,503 11,503 11,503 11,503 11,503 11,503 11,503 11,503 11,503
Transfers In - - - - -
PIR 450,000 400,000 - - - -
P&F Pension - 500,000 - - - - - - -
Other Funds 1,173,833 - - - - -
Equipment Replacement Charges 794,375 1,032,688 1,187,591 1,365,729 1,570,589 1,806,177 1,860,362 1,916,173 1,973,658 2,032,868 2,093,854 2,156,670
Other Revenue - - - - -
Interest Income 18 4,186 (3,799) (1,478) 7,205 21,500 44,956 45,428 81,856 91,809 117,703 168,828
Misc/Other 220 - - - - - - -
Total Revenues 4,945,885$ 4,278,543$ 3,502,428$ 3,682,888$ 3,356,997$ 3,606,880$ 3,684,521$ 3,740,804$ 3,834,717$ 3,903,880$ 3,990,760$ 4,104,701$
Expenditures
Annual Equip. Replace. Program 1,316,014$ 1,400,016$ 1,101,800$ 909,117$ 1,740,320$ 1,557,569$ 2,145,735$ 1,152,685$ 1,898,890$ 1,317,025$ 1,109,378$ 1,014,655$
Fire -$ 775,000 587,100 507,393 126,985 - - - 225,009 295,120 94,378 151,450
PC Hardware Replacement 56,562 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000
PC Software Replacement 243,096 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000
Network Hardware 176,664 100,000 65,000 65,000 65,000 65,000 65,000 65,000 65,000 65,000 65,000 65,000
New Technology Purchases 289,317 667,333 294,166 461,666 162,166 512,666 553,834 235,668 319,834 182,334 294,834 342,334
Cellphones, Ipads, etc 129,614 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000
Current Facilities Constr/Renovation 772,971 1,234,000 175,000 537,000 65,000 340,000 317,000 340,000 425,000 195,000 165,000 245,000
SCBA - - 324,594 - - - - - - 373,283 -
Other - 44,700 235,950 208,000 52,200 38,700 37,200 183,200 19,200 63,000 8,000 52,500
Total Expenditures 2,984,237$ 4,771,049$ 3,333,610$ 3,238,176$ 2,761,671$ 3,063,935$ 3,668,769$ 2,526,553$ 3,502,933$ 3,040,762$ 2,286,590$ 2,420,939$
Incr/(Decr) in Fund Balance 1,961,648$ (492,506)$ 168,818$ 444,712$ 595,326$ 542,945$ 15,752$ 1,214,251$ 331,784$ 863,118$ 1,704,170$ 1,683,762$
Cash Available at Year End 239,225$ (253,281)$ (84,462)$ 360,250$ 955,576$ 1,498,521$ 1,514,273$ 2,728,524$ 3,060,309$ 3,923,427$ 5,627,597$ 7,311,359$
Cash Available Percentage 5.01%-7.60%-2.61%13.04%31.19%40.85%59.93%77.89%100.64%171.58%232.46%219.32%
Target Cash Balance -35-50%
Study Session Meeting of October 12, 2015 (Item No. 2) Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP Page 48
10/8/2015
City of St. Louis Park
Financial Management Plan Page 15
Updated October 2nd, 2015
Water Utility Fund - Accounts for all provisions of water services including administration, billing and collection, Reilly, maintenance, operations and capital.
Based on Actual CIP as of 10/2/15
Based on PCE Study and Council adopted rates
Qtrly Fixed Fee Increase (3/4" mete 2.44$ 2.44$ 2.44$ 2.44$ 2.44$ 2.44$ 2.44$ -$ -$ -$ -$ -$
Percent Usage Fee Increase 3.3%4%7%7%7%7%7%7%3%3%3%3%
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025
Actual Budgeted Proposed Projected Projected Projected Projected Projected Projected Projected Projected Projected
Revenues
Charges for Services 4,479,533$ 5,321,283$ 5,757,419$ 6,211,519$ 6,684,833$ 7,178,703$ 8,249,832$ 8,827,320$ 9,092,139$ 9,364,904$ 9,645,851$ 9,935,226$
WAC Charges 209,250 209,250 209,250 209,250 209,250 209,250 209,250 209,250 209,250 209,250 209,250 209,250
Interest Income 28,891 - 13,535 46,201 (10,087) (14,061) (16,213) 11,984 17,566 73,082 133,139 139,522
Misc/Other 512,337 260,000 260,000 228,600 228,600 228,600 228,600 228,600 228,600 228,600 228,600 228,601
Bond Proceeds 5,025,397 - 2,500,000 - - -
Total Revenues 10,255,407$ 5,790,533$ 8,740,204$ 6,695,570$ 7,112,596$ 7,602,491$ 8,671,468$ 9,277,154$ 9,547,556$ 9,875,836$ 10,216,840$ 10,512,599$
Expenditures
Personal Services 1,224,276$ 1,137,170$ 1,180,081$ 1,215,483$ 1,251,948$ 1,289,506$ 1,328,202$ 1,368,048$ 1,409,089$ 1,451,362$ 1,494,903$ 1,539,750$
Services & Other Charges 1,754,725 1,353,745 1,394,357 1,436,188 1,479,274 1,523,652 1,569,361 1,616,442 1,664,936 1,714,884 1,766,330 1,819,320
Reilly 491,241 708,779 708,779 708,779 708,779 708,779 708,779 708,779 708,779 708,779 708,779 708,779
Disposal Charges 63,143 - - - - - - - - - - -
Capital Outlay 2,321,962 2,654,083 1,612,976 3,501,332 1,885,767 2,091,832 2,218,999 3,901,334 2,394,000 2,456,000 4,712,500 2,553,000
Add'l Capital for SWLRT 1,500,000
Estimated repl. (Main to curb box)- 120,750 488,750 87,975 184,575 161,000 140,000 140,000 140,000 140,000 140,000 140,000
Debt Service 316,885 961,268 1,050,115 805,747 808,373 810,677 815,072 386,170 390,193 392,539 150,273 -
Add'l Debt Service-2016 - - - - 312,500 312,500 312,500 312,500 312,500 312,500 312,500 312,500
Transfers Out 534,856 550,902 567,429 584,452 601,985 620,045 638,646 657,806 677,540 697,866 718,802 740,366
Total Expenditures 7,545,631$ 7,486,697$ 7,002,488$ 9,839,957$ 7,233,201$ 7,517,992$ 7,731,560$ 9,091,079$ 7,697,036$ 7,873,929$ 10,004,087$ 7,813,715$
Incr/(Decr) in Fund Balance 2,709,776$ (1,696,164)$ 1,737,717$ (3,144,387)$ (120,605)$ 84,500$ 939,909$ 186,075$ 1,850,520$ 2,001,906$ 212,753$ 2,698,884$
Fund Balance - Beginning 6,457,407$ 9,167,183$ 7,471,019$ 9,208,736$ 6,064,349$ 5,943,745$ 6,028,244$ 6,968,153$ 7,154,228$ 9,004,747$ 11,006,654$ 11,219,407$
Fund Balance - Ending 9,167,183$ 7,471,019$ 9,208,736$ 6,064,349$ 5,943,745$ 6,028,244$ 6,968,153$ 7,154,228$ 9,004,747$ 11,006,654$ 11,219,407$ 13,918,291$
Cash Available at Year End 2,598,501$ 902,337$ 2,640,054$ (504,333)$ (624,937)$ (540,437)$ 399,471$ 585,546$ 2,436,066$ 4,437,972$ 4,650,725$ 7,349,609$
Cash Available Percentage 34.71%12.89%26.83%-6.97%-8.31%-6.99%4.39%7.61%30.94%44.36%59.52%73.53%
Target Cash Balance - 35-50%
Study Session Meeting of October 12, 2015 (Item No. 2) Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP Page 49
10/8/2015
City of St. Louis Park
Financial Management Plan Page 16
Updated October 2nd, 2015
Sewer Utility Fund - This fund is to be used for all provisions of sewer services including administration, billing and collection, maintenance, operations and capital.
Based on Actual CIP as of 10/2/15
Based on Ehler's Study and Council adopted rates
Percentage Rate Increase 3%4.5%8%7%7%6%4%3%3%2%2%2%
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025
Actual Budgeted Proposed Projected Projected Projected Projected Projected Projected Projected Projected Projected
Revenues
Charges for Services 5,725,100$ 5,982,729$ 6,461,348$ 6,913,642$ 7,397,597$ 7,841,453$ 8,155,111$ 8,399,764$ 8,651,757$ 8,824,792$ 9,001,288$ 9,181,314$
Penalties 68,586 62,895 62,895 62,895 62,895 62,895 62,895 62,896 62,897 62,898 62,899 62,900
Interest Income 18,398 5,000 (2,764) 15,482 19,052 21,437 35,807 46,804 59,144 73,857 86,811 98,842
Misc/Other 47,691 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000
Bond Proceeds 2,500,000
Total Revenues 5,859,775$ 6,080,624$ 9,051,478$ 7,022,019$ 7,509,544$ 7,955,784$ 8,283,813$ 8,539,464$ 8,803,798$ 8,991,547$ 9,180,997$ 9,373,056$
Expenditures
Personal Services 474,393$ 531,417$ 500,397$ 515,409$ 530,871$ 546,797$ 563,201$ 580,097$ 597,500$ 615,425$ 633,888$ 652,905$
Services & Other Charges 479,048 559,165 575,940 593,218 611,015 629,345 648,225 667,672 687,702 708,333 729,583 751,471
Disposal Charges 3,600,010 3,691,851 4,177,164 4,302,479 4,431,553 4,564,500 4,701,435 4,842,478 4,987,752 5,137,385 5,291,506 5,450,252
Capital Outlay 1,172,704 2,122,333 1,930,728 721,333 777,768 791,333 796,001 803,335 779,001 809,001 829,001 239,001
Debt Service 5,965 21,759 21,914 22,016 22,084 22,118 22,093 22,031 21,929 22,279 - -
Debt Service 2016 Bonds 312,500 312,500 312,500 312,500 312,500 312,500 312,500 312,500
Transfers Out 731,791 753,745 776,357 799,648 823,638 848,347 873,797 900,011 927,011 954,822 983,466 1,012,970
Total Expenditures 6,463,911$ 7,680,270$ 7,982,500$ 6,954,103$ 7,509,429$ 7,714,940$ 7,917,253$ 8,128,124$ 8,313,396$ 8,559,745$ 8,779,945$ 8,419,098$
Revenues Over (Under) Expenditures (604,137)$ (1,599,646)$ 1,068,979$ 67,917$ 115$ 240,844$ 366,560$ 411,340$ 490,403$ 431,802$ 401,052$ 953,957$
Cash Available at Year End 1,415,372$ (184,274)$ 884,705$ 952,621$ 952,737$ 1,193,581$ 1,560,141$ 1,971,482$ 2,461,884$ 2,893,686$ 3,294,738$ 4,248,696$
Cash Available Percentage 18.43%-2.31%12.72%12.69%12.35%15.08%19.19%23.71%28.76%32.96%39.13%45.96%
Target Cash Balance - 35-50%
Study Session Meeting of October 12, 2015 (Item No. 2) Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP Page 50
10/8/2015
City of St. Louis Park
Financial Management Plan Page 17
Updated October 2nd, 2015
Solid Waste Utility Fund - Accounts for all provisions of revenues and expenses related to the collection, disposal and recycling of residential solid waste.
Based on Ehler's Study and Council adopted rates
Percentage Rate Increase 3%0%0%0%2%3%3%2%3%4%4%4%
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025
Actual Budgeted Proposed Projected Projected Projected Projected Projected Projected Projected Projected Projected
Revenues
Charges for Services 3,132,551$ 3,132,551$ 3,132,551$ 3,132,551$ 3,195,202$ 3,291,058$ 3,389,789$ 3,457,585$ 3,561,313$ 3,703,765$ 3,851,916$ 4,005,992$
Intergovernmental (SCORE Grant)101,984 101,000 101,000 101,000 101,000 101,000 101,000 101,000 101,000 101,000 101,000 101,000
Interest Income 15,542 30,500 32,850 37,015 40,259 41,432 50,749 46,653 41,231 35,423 30,279 25,587
Misc/Other 47,182 - - - - - - - - - - -
Total Revenues 3,297,259$ 3,264,051$ 3,266,401$ 3,270,566$ 3,336,460$ 3,433,490$ 3,541,538$ 3,605,239$ 3,703,544$ 3,840,188$ 3,983,195$ 4,132,580$
Expenditures (3)
Personal Services 307,168$ 374,675$ 436,308$ 449,397$ 462,879$ 476,766$ 491,068$ 505,801$ 520,975$ 536,604$ 552,702$ 569,283$
Placeholder for Environment Pos - 80,500 80,500 80,500 80,500 80,500 80,500 80,500 80,500 80,500 80,500 80,500
Services & Other Charges 155,632 85,500 88,065 90,707 93,428 96,231 99,118 102,091 105,154 108,309 111,558 114,905
Disposal Charges 2,290,715 2,380,000 2,451,400 2,524,942 2,600,690 2,678,711 2,759,072 2,841,844 2,927,100 3,014,913 3,105,360 3,198,521
Capital Outlay 60,071 45,000 64,395 - 36,435 10,000 - - - - 10,000 -
Transfers Out 207,947 214,186 220,612 227,230 234,047 241,068 248,300 255,749 263,422 271,324 279,464 287,848
Total Expenditures 3,021,533$ 3,179,861$ 3,341,279$ 3,372,776$ 3,507,979$ 3,583,276$ 3,678,059$ 3,785,986$ 3,897,150$ 4,011,650$ 4,139,584$ 4,251,058$
Revenues Over (Under) Expenditures 275,724$ 84,190$ (74,878)$ (102,210)$ (171,519)$ (149,786)$ (136,521)$ (180,747)$ (193,607)$ (171,462)$ (156,390)$ (118,478)$
Fund Balance - Beginning 2,106,517$ 2,382,241$ 2,466,430$ 2,391,552$ 2,289,341$ 2,117,822$ 1,968,036$ 1,831,516$ 1,650,768$ 1,457,162$ 1,285,700$ 1,129,310$
Fund Balance - Ending 2,382,241$ 2,466,430$ 2,391,552$ 2,289,341$ 2,117,822$ 1,968,036$ 1,831,516$ 1,650,768$ 1,457,162$ 1,285,700$ 1,129,310$ 1,010,832$
Cash Available at Year End 2,105,838$ 2,190,027$ 2,115,149$ 2,012,938$ 1,841,419$ 1,691,633$ 1,555,113$ 1,374,365$ 1,180,759$ 1,009,297$ 852,907$ 734,430$
Cash Available Percentage 66.22%65.54%62.71%57.38%51.39%45.99%41.08%35.27%29.43%24.38%20.06%16.78%
Target Cash Balance - 25-40%
Study Session Meeting of October 12, 2015 (Item No. 2) Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP Page 51
10/8/2015
City of St. Louis Park
Financial Management Plan Page 18
Updated October 2nd, 2015
Storm Water Utility Fund - This fund is to be used for all provisions of storm water including administration, billing and collection, maintenance, operations and capital.
Based on Actual CIP as of 10/2/15
Based on Ehler's Study and Council adopted rates
Percentage Rate Increase 10%10%10%10%10%3%1%2%1%0%0%0%
Rate- residential qtrly 17.60$ 19.36$ 21.30$ 23.43$ 25.77$ 26.54$ 26.81$ 27.34$ 27.62$ 27.62$ 27.62$ 27.62$
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025
Actual Budgeted Proposed Projected Projected Projected Projected Projected Projected Projected Projected Projected
Revenues
Intergovernmental - - - - - - - - - - - -
Charges for Services 2,245,982$ 2,470,580$ 2,717,638$ 2,989,402$ 3,288,342$ 3,386,992$ 3,420,862$ 3,489,279$ 3,524,172$ 3,524,172$ 3,524,172$ 3,524,172$
Interest Income 24,761 24,000 (25,796) 8,192 (7,605) (7,554) (5,465) 3,847 (14,295) (3,891) (3,401) 13,589
Misc/Other - - - - - - - - - - - -
Bond Proceeds - 5,000,000 - - - - - - - -
Total Revenues 2,270,743$ 2,494,580$ 7,691,842$ 2,997,594$ 3,280,736$ 3,379,438$ 3,415,396$ 3,493,126$ 3,509,877$ 3,520,281$ 3,520,771$ 3,537,761$
Expenditures
Personal Services 466,749$ 608,663$ 629,868$ 648,764$ 668,227$ 688,274$ 708,922$ 730,190$ 752,095$ 774,658$ 797,898$ 821,835$
Services & Other Charges 291,049 668,967 689,036 709,707 730,998 752,928 775,516 798,782 822,745 847,427 872,850 899,036
Capital Outlay 739,290 4,449,000 3,498,062 1,441,667 781,102 718,667 543,667 1,569,667 577,667 859,667 348,667 335,667
Debt Service 66,821 442,142 383,044 182,804 183,397 183,897 184,777 96,878 97,620 98,384 - -
add'l Debt Service 2016 550,000 550,000 550,000 550,000 550,000 550,000 550,000 550,000 550,000
Transfers Out 286,539 295,096 303,949 313,067 322,459 332,133 342,097 352,360 362,931 373,819 385,033 396,584
Total Expenditures 1,850,447$ 6,463,868$ 5,503,959$ 3,846,010$ 3,236,184$ 3,225,899$ 3,104,979$ 4,097,876$ 3,163,058$ 3,503,955$ 2,954,448$ 3,003,122$
Revenues Over (Under) Expenditures 420,295$ (3,969,289)$ 2,187,882$ (848,416)$ 44,552$ 153,539$ 310,418$ (604,750)$ 346,818$ 16,326$ 566,322$ 534,639$
Fund Balance - Beginning 14,863,207$ 15,283,502$ 11,314,214$ 13,502,096$ 12,653,681$ 12,698,233$ 12,851,772$ 13,162,190$ 12,557,440$ 12,904,258$ 12,920,584$ 13,486,906$
Fund Balance - Ending 15,283,502$ 11,314,214$ 13,502,096$ 12,653,681$ 12,698,233$ 12,851,772$ 13,162,190$ 12,557,440$ 12,904,258$ 12,920,584$ 13,486,906$ 14,021,545$
Cash Available at Year End 2,249,549$ (1,719,740)$ 468,143$ (380,273)$ (335,721)$ (182,181)$ 128,237$ (476,514)$ (129,695)$ (113,370)$ 452,953$ 987,591$
Cash Available Percentage 34.80%-31.25%12.17%-11.75%-10.41%-5.87%3.13%-15.06%-3.70%-3.84%15.08%33.13%
Target Cash Balance - 25-40%
Study Session Meeting of October 12, 2015 (Item No. 2) Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP Page 52
10/8/2015
City of St. Louis Park
Financial Management Plan Page 19
Updated October 2nd, 2015
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025
Actual Budgeted Proposed Projected Projected Projected Projected Projected Projected Projected Projected Projected
Revenues
Interest Income 6,054$ 8,400$ 11,761$ 13,972$ 16,301$ 18,766$ 25,669$ 26,526$ 27,412$ 28,326$ 29,271$ 30,247$
Misc/Other 157,514 175,000 180,250 185,658 191,227 196,964 202,873 208,959 215,228 221,685 228,335 235,185
Total Revenues 163,568$ 183,400$ 192,011$ 199,630$ 207,528$ 215,730$ 228,542$ 235,485$ 242,640$ 250,011$ 257,606$ 265,433$
Expenditures
Personal Services 21,717$ 22,499$ 23,174$ 23,869$ 24,585$ 25,323$ 26,083$ 26,865$ 27,671$ 28,501$ 29,356$ 30,237$
Services & Other Charges 166,364 150,000 154,500 159,135 163,909 168,826 173,891 179,108 184,481 190,016 195,716 201,587
Transfers Out - - - - - - - - - - - -
Total Expenditures 188,081$ 172,499$ 177,674$ 183,004$ 188,494$ 194,149$ 199,974$ 205,973$ 212,152$ 218,517$ 225,072$ 231,824$
Incr/(Decr) in Fund Balance (24,512)$ 10,901$ 14,337$ 16,625$ 19,033$ 21,581$ 28,569$ 29,513$ 30,488$ 31,494$ 32,534$ 33,608$
Fund Balance - Beginning 797,674$ 773,162$ 784,063$ 798,400$ 815,026$ 834,059$ 855,640$ 884,209$ 913,721$ 944,209$ 975,704$ 1,008,238$
Fund Balance - Ending 773,162$ 784,063$ 798,400$ 815,026$ 834,059$ 855,640$ 884,209$ 913,721$ 944,209$ 975,704$ 1,008,238$ 1,041,846$
Fund Balance Percentage 448.21%441.29%436.27%432.39%429.60%427.88%429.28%430.69%432.10%433.51%434.91%449.41%
Target Fund Balance - N/A
Uninsured Loss Fund - This fund covers self-insured workers comp claims, property and liability claim deductibles that are underwritten by the League of Minnesota Cities Insurance
Trust.
Study Session Meeting of October 12, 2015 (Item No. 2) Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP Page 53
10/8/2015
City of St. Louis Park
Financial Management Plan Page 20
Updated October 2nd, 2015
Benefits Administration Fund - This fund covers the cost of insurance, unemployment, flex leave payouts, and tuition reimbursement.
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025
Actual Budgeted Proposed Projected Projected Projected Projected Projected Projected Projected Projected Projected
Cash Inflows
Interest Income 15,418$ 9,661$ 6,089$ 2,173$ (4,018)$ (10,124)$ (15,433)$ (21,188)$ (27,406)$ (34,107)$ (41,311)$ (49,038)$
Property Taxes 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000
Misc/Other 17,731 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000
Total Cash Inflows 233,149$ 269,661$ 266,089$ 262,173$ 255,982$ 249,876$ 244,567$ 238,812$ 232,594$ 225,893$ 218,689$ 210,962$
Cash Outflows
Public Safety Disabilitant Ins -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Self Ins Costs- Sedgwick 21,652 60,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,001
HOM Claims 25,536 - - - - - - - - - - -
Unemployment 18,757 18,757 18,757 18,757 18,757 18,757 18,757 18,757 18,757 18,757 18,757 18,757
General Professional Services 59,873 59,873 59,873 59,873 59,873 59,873 59,873 59,873 59,873 59,873 59,873 59,873
Employer 457 Contribution 38,939 38,939 38,939 38,939 38,939 38,939 38,939 38,939 38,939 38,939 38,939 38,939
Tuition Reimbursement 39,596 39,596 39,596 39,596 39,596 39,596 39,596 39,596 39,596 39,596 39,596 39,596
Estimated Cash Outflows
Flex Payout to VEBA 50,211 54,211 58,211 62,211 66,211 70,211 74,211 78,211 82,211 86,211 90,211 94,211
Retiree Payouts 64,612 163,909 168,826 173,891 119,405 92,241 95,008 97,858 100,794 103,818 106,932 110,140
Other Separations (non-retiree)100,900 81,955 84,413 86,946 89,554 92,241 95,008 97,858 100,794 103,818 106,932 110,140
Total Cash Outflows 420,075$ 517,240$ 483,616$ 495,213$ 447,335$ 426,857$ 436,392$ 446,092$ 455,964$ 466,011$ 476,240$ 486,657$
Net Change in Cash (186,927)$ (247,579)$ (217,526)$ (233,039)$ (191,353)$ (176,981)$ (191,825)$ (207,280)$ (223,370)$ (240,119)$ (257,551)$ (275,695)$
Cash Balance- Beginning 738,966$ 552,039$ 304,460$ 86,934$ (146,105)$ (337,458)$ (514,439)$ (706,264)$ (913,544)$ (1,136,914)$ (1,377,032)$ (1,634,583)$
Cash Balance - Ending 552,039$ 304,460$ 86,934$ (146,105)$ (337,458)$ (514,439)$ (706,264)$ (913,544)$ (1,136,914)$ (1,377,032)$ (1,634,583)$ (1,910,278)$
Cash Available Percentage 107%63%18%-33%-79%-118%-158%-200%-244%-289%-336%-707%
Target cash balance - 150%
Study Session Meeting of October 12, 2015 (Item No. 2) Title: Review of Proposed 2016 Budget, Utility Rates, CIP and LRFMP Page 54
Meeting: Study Session
Meeting Date: October 12, 2015
Written Report: 3
EXECUTIVE SUMMARY
TITLE: Business District Initiative Grant Application
RECOMMENDED ACTION: No action at this time. The purpose of this report is to inform
the EDA of Hennepin County’s Business District Initiative Grant.
POLICY CONSIDERATION: Does the EDA wish to apply for a Business Initiative Grant on
behalf of the Walker/Lake Business District and commit up to $50,000 in matching funds?
SUMMARY: Hennepin County is using a one-time funding source for a “Business District
Initiative” designed to support and strengthen suburban municipalities’ small business districts.
Grants up to $50,000 are available to help cities implement strategies that would enhance the
economic vitality of specified business districts. Staff has identified the business area along
Lake Street and Walker Street, near the high school, as an eligible location for these County
funds.
On Thursday, September 24th staff met with area businesses, property owners, the school district
and other neighborhood representatives to gather their ideas and input for potential uses of the
grant funds if awarded. There was a good discussion on ways to improve/revitalize the area in
general and several grant eligible ideas were identified. The general consensus was that the first
step in improving the area was business district identification and wayfinding.
If the EDA is supportive, staff will submit an application for the maximum grant award for
branding and wayfinding including planning, designing and implementation. A resolution
authorizing the grant application will be brought before the EDA at its October 19th meeting.
FINANCIAL OR BUDGET CONSIDERATION: There are no match requirements; however
proposals that include a match, whether it is in-kind or leveraged funds, are given greater
consideration during evaluations. To strengthen our application staff proposes we indicate a
willingness to match the grant and use the Development Fund as the source.
VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged
community.
SUPPORTING DOCUMENTS: Discussion
Prepared by: Julie Grove, Economic Development Specialist
Reviewed by: Greg Hunt, Economic Development Coordinator
Michele Schnitker, Housing Supervisor/Deputy CD Director
Approved by: Tom Harmening, EDA Executive Director
Study Session Meeting of October 12, 2015 (Item No. 3) Page 2
Title: Business District Initiative Grant Application
DISCUSSION
Grant Background
Hennepin County is offering a one-time grant through its Business District Initiative. The grant
is available to suburban municipalities that have business areas with a concentration of
neighborhood-serving retail. Similar to the Great Streets grant program in Minneapolis, this
grant is designed to help small business districts thrive. Municipalities can request up to $50,000
in grant funds which can be used in small business areas for the following:
• Business recruitment
• District-wide marketing, branding, and/or promotion initiatives
• District-wide wayfinding planning, design and implementation
• Design and/or implementation of street furniture and/or other enhancements
• Building facade improvements
Several areas in St. Louis Park were considered as eligible locations for this grant. However, the
grant is geared toward a main street type of area. The Walker/Lake business area was identified
given its historic nature (one of the oldest areas in SLP & was the city’s initial main street with
the streetcar line), its tie in with the High School, the infrastructure recently installed nearby, and
LRT. Hennepin County staff thought this area would be a great candidate. The hope is that if a
grant was awarded and a project completed it could serve as a demonstration project for other
neighborhood-serving commercial nodes in the city.
Stakeholder Meeting
On Thursday, September 24th staff met with area businesses, property owners, the school district
and neighborhood representatives. During the meeting there was in-depth discussion on area
issues, ideas for improvement and opportunities for collaboration. There was general consensus
that the first step in revitalizing the area should be creating an identity and making the area easier
to find. To that end the grant application will request funding to create an area wide brand or
identity and the installation of signage identifying the business district.
Several other issues/ideas were raised. Some of these include parking, facades, streetscaping,
street upgrades, lighting, landscaping, and school partnerships. Staff will continue to work with
this group on the grant and will follow up on several of the other items discussed.
After the meeting property owners and some of the businesses continued talking and are now
working together on immediate changes to properties including adding lighting and front entry
sidewalk/paver upgrades. In addition, neighborhood representatives and business are
collaborating on a future area-wide get together. Staff hopes this collaboration will continue as
work on the grant proceeds and that it will serve as a demonstration for city’s other commercial
areas.
NEXT STEPS:
Based on Councils direction regarding a grant match staff will proceed with the following
schedule:
− October 19, 2015: Staff will bring forward a resolution authorizing the grant application.
− October 30, 2015: Submit a grant application for branding & wayfinding in the Walker/Lake
Area.
Meeting: Study Session
Meeting Date: October 12, 2015
Written Report: 4
EXECUTIVE SUMMARY
TITLE: Upcoming Grant Applications and Resolutions of Authorization
RECOMMENDED ACTION: No action required at this time. The purpose of this item is to
update the EDA regarding proposed grant applications to the Metropolitan Council Tax Base
Revitalization Account and Hennepin County’s Environmental Response Fund.
POLICY CONSIDERATION: Does the EDA support submitting grant applications to assist in
environmental cleanup at 4911 Excelsior Blvd as outlined below. A Resolution of Support will
be requested for each application.
SUMMARY: TJL Development Corp has a purchase agreement to acquire 4911 Excelsior Blvd
and construct a new 3,329 sq. ft. retail building on the site. This property is located at the
southeast corner of Excelsior Blvd and Quentin Ave. A conditional use permit is required for
this redevelopment and will be brought before the City Council for approval on October 19th.
During its investigation of the site, TJL Development discovered the soil on the subject site is
impacted with volatile organic compounds as a result of a drycleaner formerly located on the
site in the 1950’s & 60’s.
To assist with cleanup costs, it is proposed that the EDA apply for approximately $170,000 in
grants from Hennepin County and the Metropolitan Council. Each grant must be applied for by
the EDA and requires a resolution from the governing body of the city where the project site is
located indicating that it supports the project.
A Resolution of Support for each grant application will be brought before the EDA at its October
19th meeting.
FINANCIAL OR BUDGET CONSIDERATION: The City is the designated applicant for
each grant but has no financial obligations. There is no matching fund requirement for these
grants.
VISION CONSIDERATION: St. Louis Park is committed to being a leader in environmental
stewardship. We will increase environmental consciousness and responsibility in all areas of city
business.
SUPPORTING DOCUMENTS: None
Prepared by: Julie Grove, Economic Development Specialist
Reviewed by: Greg Hunt, Economic Development Coordinator
Michele Schnitker, Housing Supervisor/Deputy CD Director
Approved by: Tom Harmening, EDA Executive Director and City Manager
Meeting: Study Session
Meeting Date: October 12, 2015
Written Report: 5
EXECUTIVE SUMMARY
TITLE: Sidewalk Management Policy Discussion
RECOMMENDED ACTION: No action requested. The purpose of this report is to update
Council on staff’s efforts to review the City’s sidewalk system and corresponding maintenance
policies.
POLICY CONSIDERATION: None at this time. Please inform staff of any question or
concerns you might have regarding this item.
SUMMARY: City Council requested that staff take a look at the City’s existing sidewalk
network and how the segments are designated for winter maintenance. Questions have been
asked about the consistency of the application of the existing definitions.
To answer these questions, staff reviewed the definitions and compared them to the designation
assigned to existing and proposed sidewalk segments throughout the City. As a result of that
review staff has some recommendations for modifications to the network.
During this review process, it became evident that additional work was needed to update our
existing sidewalk management policies to be consistent with recent City Council policy
direction. To do this, staff is recommending an update to the City’s existing Sidewalk
Management Program that was originally adopted in 2005. We have attached a copy of this
policy. Also attached is a map showing recommended modifications.
FINANCIAL OR BUDGET CONSIDERATION: As we add sidewalk to our network, we
will also need to take a look at our annual budget for snow removal and sidewalk rehabilitation.
Staff will provide financial information as a part of the policy update discussion on future study
sessions.
SUPPORTING DOCUMENTS: Discussion
Sidewalk Management Program (2005)
Sidewalk Maintenance Map
Prepared by: Debra M. Heiser, Engineering Director
Reviewed by: Cindy Walsh, Operations and Recreation Director
Approved by: Tom Harmening, City Manager
Study Session Meeting of October 12, 2015 (Item No. 5) Page 2
Title: Sidewalk Management Policy Discussion
DISCUSSION
BACKGROUND: The City has 110 miles of public sidewalks. Of these sidewalks, the City or a
special service district performs routine maintenance (snow removal and sweeping) on 44.5%
(49 miles) of these sidewalks. For the remaining sidewalks, this maintenance is completed by
the property owner (61 miles). In addition to the existing sidewalk network, there are 11.2 miles
of sidewalks proposed for construction as a part of the Connect the Park! initiative by 2024.
In general, the City Council has asked that the new sidewalks identified for construction as a part
of the CTP! initiative be designated as Community sidewalks. Staff has also been filling in
sidewalk gaps along the streets adjacent to the CTP! sidewalks. The majority of the gap
segments are designated Neighborhood sidewalks. All of the new sidewalks are City funded
using general obligation bonds.
City Council requested that staff take a look at the City’s existing sidewalk network and how the
segments are designated for winter maintenance. Questions have been asked about the
consistency of the application of the existing definitions.
To answer these questions, staff reviewed the definitions and compared them to the designation
assigned to existing and proposed sidewalk segments throughout the City. As a result of that
review staff has some recommendations for modifications to the network.
DEFINITIONS: Staff determined that there have been two definitions used for sidewalk
maintenance.
The City’s Sidewalk Management Program has the following definitions for sidewalk
maintenance:
Community Sidewalks: Are those of general public interest and create a network to major
points of interest such as schools, shopping areas, and places of worship. Usually located
along higher volume roads.
Neighborhood Sidewalks: Are those of localized public interest and use. They provide
accessibility for pedestrians within the immediate area.
In 2013, the City Council approved the Connect the Park! Capital Improvement Plan. That plan
used the following definitions for sidewalk maintenance:
Community Sidewalks: are intended to link activity nodes in the City and to provide
logical routes through town; they are intended to benefit the larger community and are
generally used more intensely by more pedestrians than neighborhood sidewalks. They
generally create a network to major points of interest such as transit, schools, shopping
areas, parks and other key community destinations in an attempt to make important
connections within the City and to neighboring cities’ systems. Most of these walks are
located along collector and arterial roadways carrying many thousands of vehicles per
day. The planned system attempts to provide pedestrian facilities (sidewalks and/or
trails) at roughly ¼-mile intervals across the community. Community walks link
residents to:
• Activity nodes (generally viewed as community or area destinations, e.g., the
Library, schools, retail areas, major parks, etc.)
• Transit nodes
• Regional trails
Study Session Meeting of October 12, 2015 (Item No. 5) Page 3
Title: Sidewalk Management Policy Discussion
Neighborhood Sidewalks: these walks generally occur in the established older
neighborhoods within the City and are described as being more of localized interest and
use. They provide accessibility for pedestrians within their immediate area to transit,
schools, parks, commercial areas, and “Community” walks. They also serve as a safe
place for smaller children to play near their home as well as to serve as informal places
for neighbors to meet. Neighborhood walks link residents to:
• Community walks or trails (e.g., Minnetonka Boulevard or W. 26th Street)
• Their neighbors
• Close or immediate destinations
Staff recommends the definitions be modified to the following:
Community Sidewalks are located on a street that is directly adjacent to an activity
node. They make major connections within the City and to neighboring cities’ systems.
These pedestrian facilities (sidewalks and/or trails) are spaced roughly at ¼-mile intervals
across the city. Most of these sidewalks are located along collector and arterial roadways
that have high traffic volumes. In general, activity nodes are community or area
destinations such as: the library, schools, retail areas, parks, regional trails, transit nodes,
and places of worship.
Neighborhood Sidewalks are all other sidewalks in the City. They provide accessibility
for pedestrians within the immediate area and feed into the Community Sidewalk system.
These sidewalks are generally located on lower volume roads.
RECOMMENDED CHANGES: Staff took a look our sidewalk system as it relates to the
definitions and our maintenance practices. We have a number of recommended modifications to
sidewalk maintenance designations. These are shown on the attached map. A summary of
immediate recommendations:
Location Existing Proposed Notes
28th Street
(Toledo to France)
Neighborhood Community Directly adjacent to park/ school
Nevada/ 22nd St
(north of
Minnetonka Blvd
west side)
Neighborhood Community Continuity. The sidewalk on the east
side of the street is Community. This is
a cul- de- sac, operations drives in for
snow removal. Maintenance on this
segment can be done on the drive out.
Connection to a park/ school
Nevada Ave
(south of
Minnetonka Blvd)
Neighborhood Community Directly adjacent to park
Alabama Ave
(37th and Oxford)
east side
Community Neighborhood All other sidewalks on the east side on
this block are maintained by the
property owner.
Park Place Blvd Community Neighborhood All other sidewalks on this block are
maintained by the property owner.
Walker Street
(Texas to Louisiana)
Neighborhood Community Continuity. Consider designation change,
new sidewalk constructed in 2015.
Study Session Meeting of October 12, 2015 (Item No. 5) Page 4
Title: Sidewalk Management Policy Discussion
Staff would like to reach out to property owners before winter 2015-2016 to implement these
strategy changes.
The following recommended changes are dependent on additional sidewalk construction. Until
the additional sidewalk is constructed, they do not provide a continuous connection between
streets and do not meet the “major connection” portion of the community definition. Also, there
is not a clear access to the sidewalks for the City’s maintenance equipment.
Location Existing Proposed Notes
Toledo Ave
(26th to 28th St)
Neighborhood Community Recommend additional sidewalk
construction to connect to 26th
Street. Consider designation change
if constructed.
Aquila Ave S Neighborhood Community Consider designation change if CTP!
segments constructed in 2016.
Sidewalk to TH100
pedestrian bridge
south of Excelsior
Neighborhood Community Recommend additional sidewalk
constructed to connect to Wooddale.
Consider designation change if
constructed.
POLICY UPDATE: During this review process it became evident that additional work was
needed to update our existing sidewalk management policies to be consistent with recent City
Council policy direction. To do this, staff is recommending an update to the City’s existing
Sidewalk Management Program that was originally adopted in 2005.
The goal of the Sidewalk Management Program was to continuously maintain the City’s
sidewalk infrastructure system in a safe and fiscally responsible manner.
The purpose of this program was to:
1. Provide an accessible network of sidewalks which connect neighborhoods and points
of interest, and
2. Maintain a reasonable walking surface for pedestrians and other sidewalk users
3. Construct new sidewalks, where there is a community need identified, using City
resources or as requested by property owners, at their cost.
Recent Council direction has been to not have property owners pay for sidewalk construction.
There are other areas of this policy that should be updated to reflect current process, funding, and
new sidewalk initiatives. Staff proposes to work on an updated policy over the winter for
approval in 2016.
NEXT STEPS: Staff would like to reach out to property owners before winter 2015-2016 to
implement the immediate designation changes noted above.
Over the next 6 months staff will work on updating the Sidewalk Management Program and
bring an updated document to the City Council for review and approval.
St. Louis Park City Council Meeting
2004.040504 - 4g - Sidewalk Management Program
Page 1
4g. Motion to approve a Sidewalk Management Program
Background: Currently, there are approximately 90 miles of public sidewalks in the City. With
the adoption of the city-wide Sidewalk, Trail and Crossing Program in 2000, more than 7 miles
of new sidewalk have been installed over the last 3-4 years. The City has actively maintained its
existing sidewalks, and constructed new ones, within the community in recognition of the fact
that safe and convenient transportation choices can 1) improve the health and well-being of its
residents and, 2) decrease dependence on automobiles for short trips.
However, sidewalk repair can be costly. Accordingly, the City must exercise both discretion and
professional judgment in determining whether and when sidewalks need to be repaired.
Establishing a management plan to address these issues can help the City plan for the use of
resources, establish priorities, and respond consistently to property owner requests.
A management plan for sidewalks has been drafted by City staff. The report titled Sidewalk
Management Program, (attached) provides a thorough description and analysis of the program.
The City Attorney and the League of Minnesota City’s Loss Control Attorney have reviewed the
document. Their suggested changes are incorporated in the attached document.
Program Purpose: The goal of the program is to continuously maintain the City’s sidewalk
infrastructure system in a safe and fiscally responsible manner. The purpose of the City’s
program is to:
1. Provide an accessible network of sidewalks which connect neighborhoods and points of
interest, and
2. Maintain a reasonable walking surface for pedestrians and other sidewalk users
3. Construct new sidewalks, where there is a community need identified, using City
resources or as requested by property owners, at their cost
Program Elements:
Maintenance of Existing Sidewalks
Sidewalks can be divided into two categories: community sidewalks and neighborhood
sidewalks. Community Sidewalks are those of general public interest and create a network to
major points of interest such as schools, shopping areas, and places of worship. Installation and
maintenance of these sidewalks are a City responsibility at City cost. Snow removal on these
walks is the responsibility of the City to a standard that meets at least minimum City Ordinance
requirements. Approximately 42 miles of sidewalk (47%) are designated as community walks.
Neighborhood Sidewalks are those of localized public interest and use. They provide
accessibility for pedestrians within the immediate area. By ordinance, repairs to these sidewalks
are the responsibility of the adjacent property owner at their cost. However, in recent years, the
City has undertaken the responsibility of evaluating and repairing these sidewalks at City cost.
This was done in order to achieve a higher level of uniformity in construction and as a
convenience to property owners. Snow removal on these walks is the responsibility of the
adjacent property owner to a standard that meets City Ordinance requirements. Approximately
48 miles of sidewalk (53%) are designated as neighborhood walks.
Study Session Meeting of October 12, 2015 (Item No. 5)
Title: Sidewalk Management Policy Discussion
Page 5
St. Louis Park City Council Meeting
2004.040504 - 4g - Sidewalk Management Program
Page 2
Inspection and Repair of Existing Sidewalks
All sidewalks shall be inspected each year. Areas needing repair shall be identified and
compiled into a list which shall be prioritized based on available resources. Once a prioritized
list has been established that meets budgetary limitations, a contract shall be let to complete the
repairs.
Construction of New Sidewalks
Periodically, the City may designate additional community walks to be built as a part of the
City’s Sidewalk, Trail and Bikeway plan. These segments would be constructed and maintained
by the City at it’s expense.
Property owners may petition to have new sidewalks installed where none currently exist. If the
new walks are not identified and approved by the City Council as community walks, all costs for
design and construction of the new walk would be assessed to the adjacent property owners in
accordance with the City’s Special Assessment Policy.
Sidewalk Repair or Construction by Others
In some instances, private property owners may wish to make repairs to or replace the sidewalk
adjacent to their property. In these cases, the property owner will be responsible for all costs.
The property owner, or the contractor doing the work, is responsible for obtaining a permit from
the city prior to undertaking repairs or replacement.
In areas where no sidewalk currently exists, sidewalk shall be installed in concurrence with
development of a site (§ Ordinance 36-77). This construction shall be at the developer’s expense
and in accordance with City standards.
Scheduling: Currently, staff inspects sidewalks in the Spring/Summer of each year and
complete repairs each Fall. This has caused some issues with staffing and completion of all
repairs before winter. Therefore, staff is proposing to modify the schedule so that annual
inspections are performed in the Summer and repairs are completed the following Spring.
Public Process: Residents are notified of repairs on the sidewalk adjacent to their property
approximately one month prior to construction. They also receive written notification after
completion of the work. Residents with hazardous sidewalk are encouraged to contact the City.
Staff shall evaluate the area and, if necessary, add a temporary asphalt patch to eliminate the
hazard. All hazardous walk identified by the public shall be evaluated during the next inspection
cycle and scheduled for repair if it meets the necessary criteria.
Funding: $85,000 is budgeted annually for repair of sidewalks. It is anticipated that this
funding level will meet the needs of the system for several years.
Recommendation: Motion to approve the Sidewalk Management Program as developed by City staff.
Attachment: Sidewalk Management Program attached
Appendices A1, A2, A5 (Supplement)
Prepared by: Maria A. Hagen, City Engineer
Reviewed by: Michael P. Rardin, Director of Public Works
Approved by: Tom Harmening, City Manager
Study Session Meeting of October 12, 2015 (Item No. 5)
Title: Sidewalk Management Policy Discussion Page 6
St. Louis Park City Council Meeting
2004.040504 - 4g - Sidewalk Management Program
Page 3
City of St. Louis Park
Sidewalk Management Program
Prepared By:
Public Works Department, Engineering Division
Approved: April 2005
Study Session Meeting of October 12, 2015 (Item No. 5)
Title: Sidewalk Management Policy Discussion Page 7
St. Louis Park City Council Meeting
2004.040504 - 4g - Sidewalk Management Program
Page 4
TABLE OF CONTENTS
SECTION PAGE NUMBER
TABLE OF CONTENTS 2
PROBLEM STATEMENT 3
PROGRAM PURPOSE 3
PROGRAM GOAL 4
BACKGROUND 4
PROGRAM ELEMENTS
INVENTORY
INSPECTION
PROJECT IDENTIFICATION &
SELECTION
CONSTRUCTION
5
OTHER CONSIDERATIONS
TREES
DRIVEWAYS & APRONS
RIGHT-OF-WAY
ENCROACHMENTS
6
PROGRAM PROCEDURES 7
SNOW & ICE REMOVAL 7
PEDESTRIAN RAMPS 8
SIDEWALK REPAIR OR
CONSTRUCTION BY OTHERS
8
REQUESTS FOR CONSTRUCTION OF
NEW SIDEWALKS
8
PROJECT RECORDS 8
COMMUNICATION & OUTREACH 8
COSTS AND FUNDING 9
OTHER AGENCY INVOLVEMENT 9
VENDOR INFORMATION 9
APPENDICES
Sidewalk Map
Inventory Form
Complaint Reporting Process
Complaint Reporting Form
Mn/DOT Plate 7036F
Notice Letter 1
Notice Letter 2
A-1
A-2
A-3
A-4
A-5
A-6
A-7
Study Session Meeting of October 12, 2015 (Item No. 5)
Title: Sidewalk Management Policy Discussion
Page 8
St. Louis Park City Council Meeting
2004.040504 - 4g - Sidewalk Management Program
Page 5
PROBLEM STATEMENT
Sidewalks are the most basic element needed for pedestrians to walk along a street. An
indication of livability within a city is the number of people, especially children and older adults,
who are active and “on the street”. Livability can be enhanced by civic planning in that a city
can be shaped or developed to encourage & promote active lifestyles or, barriers can be created
to inhibit them.
The City of St. Louis Park has actively maintained its existing sidewalks, and constructed new
ones, within the community in recognition of the fact that safe and convenient transportation
choices can 1) improve the health and well-being of its residents and, 2) decrease dependence on
automobiles for short trips.
Currently, there are approximately 90 miles of public sidewalks in the City. With the adoption
of the city-wide Sidewalk, Trail and Crossing Program in 2000, 7 miles of new sidewalk have
been installed over the last 3-4 years.
Public sidewalks often vary in age and in quality of condition. Sidewalk repair can be costly.
Accordingly, the City and its Public Works Department must exercise both discretion and
professional judgment in determining whether and when sidewalks need to be repaired. The City
expects that its agents, employees and city officials shall exercise discretion in identifying
conditions requiring repair, in the scheduling of repair, and in establishing priorities for repair.
PROGRAM PURPOSE
Sidewalks are installed to provide pedestrians with a safer alternative to walking in the street.
The purpose of the City’s program is to:
1) Provide an accessible network of sidewalks which connect neighborhoods and points of
interest, and
2) Maintain a reasonably level walking surface for pedestrians and other sidewalk users; and
3) Construct new sidewalks, where there is a community need identified, using City resources or
as requested by property owners, at their cost
Study Session Meeting of October 12, 2015 (Item No. 5)
Title: Sidewalk Management Policy Discussion
Page 9
St. Louis Park City Council Meeting
2004.040504 - 4g - Sidewalk Management Program
Page 6
PROGRAM GOAL
The goal of the City’s program is to continuously maintain the City’s sidewalk infrastructure
system in a safe and fiscally responsible manner. To accomplish this, the Public Works
Department shall program and implement cost-effective maintenance strategies in order to
provide a reasonable walking surface for pedestrians and other sidewalk users while operating
within available financial resources.
BACKGROUND
The City’s sidewalk network consists of approximately 90 miles of paved sidewalks. All of
these sidewalks are constructed of concrete. Sidewalks can be divided into two categories:
community sidewalks and neighborhood sidewalks. Each of these is defined below.
Community Sidewalks are those of general public interest and create a network to major points
of interest such as schools, shopping areas, and places of worship. Installation and maintenance
of these sidewalks are a City responsibility at City cost. Snow removal on these walks is the
responsibility of the City to a standard that meets at least minimum City Ordinance requirements.
Approximately 42 miles of sidewalk (47%) are designated as community walks.
Neighborhood Sidewalks are those of localized public interest and use. They provide
accessibility for pedestrians within the immediate area. By ordinance, repairs to these sidewalks
are the responsibility of the adjacent property owner at their cost. However, in recent years, the
City has undertaken the responsibility of evaluating and repairing these sidewalks at City cost.
This was done in order to achieve a higher level of uniformity in construction and as a
convenience to property owners. Snow removal on these walks is the responsibility of the
adjacent property owner to a standard that meets City Ordinance requirements or better.
Approximately 48 miles of sidewalk (53%) are designated as neighborhood walks.
The majority of sidewalks in St. Louis Park were constructed at the time of adjacent
development, especially in the residential areas of the City. Those areas which were developed
last, and don’t follow the typical grid pattern, were built with few or no sidewalks. In some areas
it appears that residents were given the option of installing sidewalks in front of their homes.
Therefore, gaps are apparent on some blocks where all but a few properties may have sidewalk.
City-wide Sidewalk, Trail, Bikeway and Crossing Program
Recognizing the need to make adequate facilities available for walking and biking, the City
Council adopted a City-wide Sidewalk, Trail, Bikeway and Crossing Program in July, 2000.
This plan identified points of interest within the community and established a network of
community sidewalks, trails, signed bikeways, and improved intersection crossings to connect
them. More than seven (7) miles of community sidewalk were constructed with this program.
Study Session Meeting of October 12, 2015 (Item No. 5)
Title: Sidewalk Management Policy Discussion
Page 10
St. Louis Park City Council Meeting
2004.040504 - 4g - Sidewalk Management Program
Page 7
PROGRAM ELEMENTS
The following items comprise the steps that shall be taken in order to deliver the program’s
objectives.
INVENTORY
In 2001, the Engineering Division completed an inventory of all sidewalk segments. This
information was gathered manually, in the field, using the attached Sidewalk Inventory Form.
Information such as length, width, number of pedestrian ramps, etc. was gathered. This data was
then entered into an electronic database using the segment ID number which corresponds to the
street ID number.
INSPECTION
The City sidewalk network shall be inspected and areas of repair identified on an annual basis.
Areas where cracks or faults are greater than ¾ inches will be given higher priority for repair.
Throughout the year, citizens or City employees may become aware of sidewalks that are in need
of repair or maintenance. To facilitate communication and accurate record-keeping, the Public
Works Operations Superintendent shall receive and document all sidewalk reports using the
Sidewalk Complaint Reporting Form. A process for evaluating these areas is outlined in the
Sidewalk Complaint Reporting Process.
PROJECT IDENTIFICATION AND SELECTION
The City does not have unlimited employee or financial resources and cannot reasonably
maintain all sidewalks needing repair within any set time frame. Accordingly, the City must
exercise both discretion and professional judgment in determining whether and when sidewalks
need to be repaired.
The following elements shall be used to assist in ranking equivalent sidewalk segments needing
repair:
The nature and severity of the condition needing replacement or repair
The City’s budget for replacement or repair of sidewalks
Public safety
Proximity of sidewalk identified as needing replacement or repair to other sidewalks also
needing replacement or repair
Sidewalk location and amount of pedestrian traffic
Availability of employees, equipment, and other resources for sidewalk replacement or
repair
History of prior accidents or complaints
Schedules of independent contractors and work necessary to prepare bid specifications if
work is to be performed by independent contractors
Schedule of future projects
Staff shall determine the sidewalk segments in need of repair according to the above-listed
criteria and develop a project repair list. This list is subject to modification based both on
sidewalk conditions and the availability of resources. Sidewalk shall be replaced only where
repair strategies (i.e. mudjacking or planing) are determined to be ineffective.
Study Session Meeting of October 12, 2015 (Item No. 5)
Title: Sidewalk Management Policy Discussion
Page 11
St. Louis Park City Council Meeting
2004.040504 - 4g - Sidewalk Management Program
Page 8
CONSTRUCTION
Once a prioritized list of sidewalks to repair has been established that meets the budgetary
limitations of the City, the Director of Public Works or his designee, shall solicit bids and issue a
contract for this work.
If contract costs are estimated to exceed the budgeted amount, lowest priority segments shall be
removed from the project until the contract estimate is in line with the budget. If contract costs
are estimated to be less than the budgeted amount, additional segments, based on the prioritized
ranking, may be added to the contract. In all cases, City staff shall add or remove segments to
the project, based upon the prioritized list, in order to assure that final contract costs do not
exceed budgeted amounts.
The selected segments shall be combined or divided into various projects based upon staff’s
determination of project scope, complexity, etc. Projects shall be coordinated to ensure that
disruption is minimized to the extent possible. Repairs shall be completed by a qualified
contractor according to the specifications prepared by the City. Disturbed areas surrounding the
repaired areas shall be restored using black dirt and grass seed.
Historically, the City has repaired all sidewalks having crask or settlement greater than ¾ inches
by removing the cracked, heaved, or broken panels and replacing them. In order to achieve a
relatively smooth surface, adjacent panels may also need to be removed and replaced. Other
methods, such as mudjacking to raise sunken panels or grinding edges to remove tripping
hazards should be investigated and implemented where possible.
OTHER CONSIDERATIONS
TREES
Urban trees are a key to the environmental health of a community. The City and its residents
place a high value on trees for contributing to the quality of life. The most common reason for
raised or heaved sidewalks is due to roots from trees in the boulevard or on private property. To
prevent tree damage and disease, care must be taken when cutting or removing tree roots. When
working with or around trees on private property, the City must seek permission or a waiver
from a landowner before doing any work on his or her property.
To prevent damage to trees, City specifications include language specifying the methods by
which roots should be trimmed. Sidewalk placement and jointing of concrete can help to
minimize future repairs. Where appropriate, the City shall require the contractor to use tree
fungicide protection on cut roots and root barrier products to limit further root intrusion.
Given the limited space available in many boulevards, the Engineering staff with assistance from
the City Forester, may recommend the removal of trees if replacement of the sidewalk and the
necessary amount of root removal compromises the integrity of the tree. Where trees are
removed, these areas shall be prioritized for installation of replacement trees.
DRIVEWAYS & APRONS
If sidewalk panels running through a driveway are included in the project repair list, the City
shall be responsible for their repair. In some cases, it may be necessary to replace the driveway
apron and/or a portion of a driveway. Such driveways shall be repaired by the City only to the
Study Session Meeting of October 12, 2015 (Item No. 5)
Title: Sidewalk Management Policy Discussion
Page 12
St. Louis Park City Council Meeting
2004.040504 - 4g - Sidewalk Management Program
Page 9
extent necessary to repair the sidewalk. Otherwise, broken, cracked or heaved driveway aprons
that do not impact pedestrian traffic are the responsibility of the property owner to repair or
replace.
RIGHT-OF-WAY ENCROACHMENTS
In keeping with the City’s existing practice, removal and relocation of right-of-way
encroachments, i.e. fences, shrubs, sprinkler systems, invisible fences, etc. shall be completed
by, and at the expense of, the adjacent property owner.
PROGRAM PROCEDURES
The attached procedure shall be used annually to evaluate, prioritize and repair sidewalk
segments. A typical timeline follows:
Task/Step
Responsible
Party
Time of
Year
Conduct annual inspection of system including
complaints filed in previous years
Operations July-August
Enter inspections into Sidewalk database; compile a
list of priority segments
Administration By Oct. 1
Prioritize segments and determine extent of repair;
compile & prioritize repair list
Engineering By Dec. 1
Prepare specifications, maps, contract, etc. & solicit
bids
Engineering By Jan. 1
Deliver/mail notice of proposed project to adjacent
property owners; include information on property
owner responsibility for right-of-way encroachment
issues
Engineering 1 month
prior to
construction
Inspect project construction and administer contract Engineering May-June
Deliver/mail notice to adjacent property owners
regarding maintenance of restored areas
Engineering After
restoration
Update sidewalk inventory & complaint list Operations July
SNOW AND ICE REMOVAL
Community sidewalks shall be plowed of snow by City forces to a standard consistent with City
ordinance. Adjacent property owners, including other public entities shall be responsible for
removing snow and ice from neighborhood sidewalks that abut their property (§ Ordinance 12-
34).
PEDESTRIAN RAMPS
Pedestrian ramps shall be provided at all corners where sidewalks or trails meet the adjacent
street. Ramps shall be constructed in accordance with American’s with Disabilities Act
Guidelines. A sample plate (Mn/DOT 7036F) is provided.
Study Session Meeting of October 12, 2015 (Item No. 5)
Title: Sidewalk Management Policy Discussion
Page 13
St. Louis Park City Council Meeting
2004.040504 - 4g - Sidewalk Management Program
Page 10
SIDEWALK REPAIR OR CONSTRUCTION BY OTHERS
In some instances, private property owners may wish to make repairs to or replace the sidewalk
adjacent to their property. This may be due to a low priority ranking by the city. In these cases,
the property owner will be responsible for all costs. The property owner, or the contractor doing
the work, is responsible for obtaining a permit from the city prior to undertaking repairs or
replacement. Sidewalk repair shall conform to the standards established by the City.
In areas where no sidewalk currently exists, sidewalk shall be installed in concurrence with
development of a site (§ Ordinance 36-77). This construction shall be at the developer’s expense
and in accordance with City standards. In areas where community walks are adjacent to a
redevelopment site, existing or new sidewalks shall be constructed to at least six (6) feet in width
with a seven (7) foot-wide boulevard unless a lesser standard is approved by the Director of
Public Works.
REQUESTS FOR CONSTRUCTION OF NEW SIDEWALKS
Periodically, the City may designate additional community walks to be built, as a part of the
City’s Sidewalk, Trail and Bikeway plan. These segments would be constructed and maintained
by the City at it’s expense.
Property owners may petition to have new sidewalks installed where none currently exist. If the
new walks are not identified and approved by the City Council as community walks, all costs for
design and construction of the new walk will be assessed to the adjacent property owners in
accordance with the City’s Special Assessment Policy.
PROJECT RECORDS
All documents relating to sidewalk repair shall be kept for seven (7) years or in accordance with
the City’s Records Retention Program. This includes but is not limited to: Sidewalk Complaint
Forms, Annual Inspection Forms, and random repair project documents. All records shall be
maintained at City Hall in a central location.
COMMUNICATION & OUTREACH
Once the City has established a repair list, but prior to the start of work, City staff shall mail or
deliver a notification letter to the adjacent property owners informing them about the project and
the anticipated timeline for completion. A sample Notice is attached.
After completion of the project, adjacent property owners shall receive a second notice from the
City informing them that the work has been completed and requesting that they assist the City by
watering the newly seeded areas adjacent to the walk. A sample Notice is attached.
Informational pieces on the project may also be prepared for the Park Perspective or the City’s
web page.
Study Session Meeting of October 12, 2015 (Item No. 5)
Title: Sidewalk Management Policy Discussion
Page 14
St. Louis Park City Council Meeting
2004.040504 - 4g - Sidewalk Management Program
Page 11
COSTS AND FUNDING
Original and Replacement Cost
The original cost to install the existing system is unknown except for the segments recently
constructed under the Sidewalk, Trail, Bikeway and Crossing program. The cost for these walks
averaged $305,000 per mile. The replacement cost of the existing system is estimated to be
$24.8M, (90 miles x $250,000 per mile = $24,750,000).
Annual Funding
$85,000 is currently budgeted annually within the Public Works Operations budget for repair of
sidewalks. It is anticipated that this will meet the needs of the system for several years.
However, funding levels should be analyzed and modified if necessary at least every five years.
Funding for this program will be included annually in the Public Works Operations budget. No
assessments to adjacent properties are proposed for maintenance of the community system or the
repair of the entire system.
OTHER AGENCY INVOLVEMENT
Sidewalks located on or adjacent to County or Minnesota Department of Transportation facilities
are often the maintenance responsibility of the City. This is documented in various agreements
between the City and the County or Mn/DOT. These sidewalks should be considered a part of
the City’s system for the purposes of inspection, maintenance, and snow removal.
VENDOR INFORMATION
Recent contractors for the construction of new sidewalk and the repair of existing are listed below:
Construction Contact Information
Standard Sidewalk, Inc. Jon Doerr, 651/257-9525
O’Malley Construction, Inc. Laurie O’Malley, 507/357-4557
Thomas and Sons Construction, Inc. Steve Thomas, 763/428-2229
Maintenance
Ron Kassa Construction Ron Kassa, 651/461-3715
Ti-Zack Concrete, Inc. 507/357-6463
BCG, Inc. Chris James, 612/803-1867
Study Session Meeting of October 12, 2015 (Item No. 5)
Title: Sidewalk Management Policy Discussion Page 15
St. Louis Park City Council Meeting
2004.040504 - 4g - Sidewalk Management Program
Page 12
A-3
Public Works Sidewalk Complaint
Reporting Process
Updated: 3/28/05
1. Public Works Administrative staff receives complaint (in person, via telephone or e-mail)
2. Public Works Administrative staff completes Sidewalk Complaint Form (attached) and sends
to Public Works Operations Field Supervisor
3. Operations Field Supervisor inspects area
4. Operations staff will determine if a temporary bituminous patch should be installed;
Operations Field Supervisor notifies resident of inspection results and informs them that area
will be re-evaluated during the next City-wide inspection
5. Operations Field Supervisor completes Sidewalk Complaint Form
6. Operations Field Supervisor creates an on-going list of all sidewalk complaints & maintains a
file of complaint forms
7. Operations Field Supervisor reviews complaint locations as a part of the annual City-wide
inspection
8. Operations Field Supervisor provides a list of all sidewalks which are rated as priority repair
areas
9. Engineering Technician prepares a project repair list and manages a contract for repair
10. Engineering Technician & Operations Field Supervisor cross-check the City-wide list against
the complaint list and remove repaired or replaced complaint areas from the Complaint list;
note “complete” on Sidewalk Complaint Form
Study Session Meeting of October 12, 2015 (Item No. 5)
Title: Sidewalk Management Policy Discussion Page 16
St. Louis Park City Council Meeting
2004.040504 - 4g - Sidewalk Management Program
Page 13
A-4
Public Works Sidewalk Complaint Reporting Form
Date:
Name/Address/Phone Number of Reporting Party:
Address/Location of Complaint:
Incident Involved? Yes No
Date of Incident:
Concern:
Information Taken By:
Inspection
Inspector:
Inspection Date:
Area Conditions & Observations:
Immediate, temporary repair needed? Yes No
Date of followup contact with reporting party:
Repair date/action taken:
Study Session Meeting of October 12, 2015 (Item No. 5)
Title: Sidewalk Management Policy Discussion
Page 17
St. Louis Park City Council Meeting
2004.040504 - 4g - Sidewalk Management Program
Page 14
A-6
SSSAAAMMMPPPLLLEEE
[[Date]]
RE: 20XX Annual Sidewalk Maintenance, City Project No. 20XX-00XX
Dear Resident/Property Owner:
The City Council awarded the above-referenced project to [[Contractor]] for repair of a sidewalk
adjacent to your property. The contractor has informed the City that they will begin construction
the week of [[Date]] in the [[Area]]. Other sidewalk segments will begin during the following
weeks. The majority of work is expected to be completed by the end of [[Date]]. Utility
locations will take place in advance of sidewalk construction. More information about what you
can expect during construction can be found on the backside of this letter.
During construction, please try to avoid parking near the construction areas as the contractor
needs room to safely maneuver their equipment while they are building the new walk. The
Police Department has been notified of this project.
If you have questions related to the project, please contact me at (952) 924-2XXX. The City
appreciates your cooperation and patience during the construction period. We look forward to
working with you towards the successful completion of this project.
Sincerely,
[[Name]]
Project Inspector
c: Mayor and City Council
City Manager
Director of Public Works
City Engineer
Police Department
-OVER-
Study Session Meeting of October 12, 2015 (Item No. 5)
Title: Sidewalk Management Policy Discussion
Page 18
St. Louis Park City Council Meeting
2004.040504 - 4g - Sidewalk Management Program
Page 15
Construction Notes
The City hopes that the inconvenience to you during the construction period will be minor.
However, you can expect to encounter the following:
• For some, your sidewalk may be closed for approximately 10-12 days to allow the contractor
to remove and replace the sidewalk and/or curb and gutter. After the concrete is poured, it
must cure for a period of 7 days before use. The area to be repaired is marked by white dots
on sidewalks or curbs. The area will be marked with construction tape or cones when it is
closed off. The Project Inspector or the Contractor will notify you when your driveway will
be closed so that you can move vehicles or other items out of your garage.
• Concentration of heavy equipment, noise, and dust will occur during construction. Although
the contractor will try to minimize noise and dust, please realize that these are typical of any
construction project. The Contractor’s working hours are limited to 7:00 a.m. to 7:00 p.m.
Monday through Friday, and 9:00 a.m. to 7:00 p.m. on weekends and holidays.
• Please have your garbage, recycling, and yard waste set out by 7:00 a.m. as close to the usual
place of pickup as possible. Waste Management will attempt to arrange their pickups before
construction work begins for the day.
The City would appreciate your assistance with the following:
• Remove all shrubs, flowers, paving stones, or sprinkler systems adjacent to the construction
area as soon as possible. The Contractor is not responsible for damage to items left in the
right-of-way.
• Do not drive vehicles or bikes over freshly poured sidewalk or curb and gutters.
• Avoid parking near the construction area during the times when workers are present.
• Observe posted warning signs.
• Keep children and pets out of the construction area and away from construction equipment,
even when it is parked.
• Assist the contractor by watering the seed after installation. Watering the seed during the
warm summer months will help it to take hold and grow.
[[Name]] will be the project inspector for the City and can normally be reached at the job site. If
you have questions or concerns related to the project, please contact [[Name]] at (952) 924-
2XXX.
Study Session Meeting of October 12, 2015 (Item No. 5)
Title: Sidewalk Management Policy Discussion Page 19
St. Louis Park City Council Meeting
2004.040504 - 4g - Sidewalk Management Program
Page 16
A-7
SSSAAAMMMPPPLLLEEE
[[Date]]
RE: City Project No. xx-xx, 20XX Sidewalk Repair Project
Dear Resident:
During the past month or so, the City of St. Louis Park replaced some sidewalk
panels adjacent to your property. The disturbed area around the panels was
restored using topsoil and grass seed. The City would appreciate your assistance in
helping to establish the grass seed by watering it frequently. The City will not be
responsible for watering the seed or on-going maintenance of these areas.
We thank you for your patience during the construction period. Should you have
any questions concerning this project, feel free to contact the City Inspector at
952/924-2XXX.
Sincerely,
[[Name]]
City Engineer
Study Session Meeting of October 12, 2015 (Item No. 5)
Title: Sidewalk Management Policy Discussion
Page 20
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0 0.25 0.5 0.75 1Miles
²
Existing Sidewalk Maintenance Project
Legend
Sidewalk CIP Classification
Community (9.69 miles / 51,177 feet)
Neighborhood (1.53 miles / 8,095 feet)
Existing Sidewalks Maintenance Responsibility
Community Sidewalks City Maintained (46.9 miles/ 247,636 feet)
Community Sidewalks SSD Maintained (2.07 miles / 10,915 feet)
Neighborhood Sidewalks Resident Maintained (58.9 miles / 311,055 feet)
Neighborhood Sidewalks Developer Maintained (2.13 miles / 11,228 feet)
Sidewalk Maintenance Considerations
Consider adding to CTP! CIP
Consider maintenance stategy change
Consider maintenance strategy change once the CTP! CIP is completed
Consider removing this segment from the inventory
! ! !CTP! Proposed Trails
!!!Trails
Lakes
Parks
City Limits
Study Session Meeting of October 12, 2015 (Item No. 5)
Title: Sidewalk Management Policy Discussion Page 21
Meeting: Study Session
Meeting Date: October 12, 2015
Written Report: 6
EXECUTIVE SUMMARY
TITLE: Westwood Hills Nature Center Master Plan Update
RECOMMENDED ACTION: The purpose of this report is to provide City Council a current
update of Westwood Hills Nature Center’s Master Plan Study that is underway.
POLICY CONSIDERATION: None at this time. Please let staff know of any questions or
concerns you may have.
SUMMARY: The city recently hired Miller Dunwidde Architecture to create a comprehensive
master plan to address development and programming goals for the Westwood Hills Nature
Center. The plan will include nature center facilities, outdoor programming sites, infrastructure
and programming needs.
The master plan will serve as the vision, guiding principles, resource allocation and action plan
to meet the identified needs of the community and to assist the city in planning for future
building development at Westwood Hills Nature Center.
Citizen input will play a key role in shaping this plan. There are several events planned to gather
input from the community in regards to developing the Master Plan. The following opportunities
were included in the October, 2015 issue of the Park Perspective.
Program and facility survey for participants of the following events:
• October 16 & 17: Halloween Party (Westwood Hills Nature Center)
• October 23: Halloween Party (The Rec Center, 3700 Monterey Drive)
Initial Public Input Meeting (Westwood Hills Nature Center)
• October 27, 6 - 8 p.m.
Second Public Input Meeting (Westwood Hills Nature Center)
• January 12, 2016, 6 - 8 p.m.
FINANCIAL OR BUDGET CONSIDERATION: The Master Plan Study is budgeted at
$50,000 and was approved in the 2015 CIP budget.
VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged
community. St. Louis Park is committed to being a leader in environmental stewardship.
SUPPORTING DOCUMENTS: None
Prepared by: Mark Oestreich, Manager of Westwood Hills Nature Center
Jason T. West, Recreation Superintendent
Reviewed by: Cindy S. Walsh, Director of Operations and Recreation
Approved by: Tom Harmening, City Manager
Meeting: Study Session
Meeting Date: October 12, 2015
Written Report: 7
EXECUTIVE SUMMARY
TITLE: Capital Bonding Proposal to State of Minnesota
RECOMMENDED ACTION: No action necessary at this time. A resolution for funding will
be brought to the City Council for consideration at a future meeting.
POLICY CONSIDERATION: The purpose of this report is to provide information on the
City’s capital bonding requests being forwarded to the State for funding in 2016.
SUMMARY: Earlier this summer city staff submitted a preliminary bonding request for several
capital improvement items for the 2016 bonding bill. Most of the items are related to SWLRT,
plus one item is for the implementation of a whistle quiet zone along the MNS (north/south) rail
line (please see attached list). A final application is due on October 16, 2015.
The bonding request goes to the Governor for creating his capital budget in January. Capital
bonding projects are those that are publicly owned and serve a public purpose. They are for
capital only, not operating, maintenance or repair. Bond funding through the state is limited to
50% of the cost and therefore requires a 50% match.
The requests covers many of the capital items that have been included in city plans and/or
committed to through the city’s action on Locally Requested Capital Improvements (LRCIs) or
the city’s request to have them included into the base project.
FINANCIAL OR BUDGET CONSIDERATION: The current bonding request totals
$18,614,000, which is 50% of the cost for the projects identified. If approved, matching funding
would need to be identified in order to access the funds.
VISION CONSIDERATION: Not applicable.
SUPPORTING DOCUMENTS: List of State Funding Requests
Prepared by: Meg McMonigal, Principal Planner
Reviewed by: Kevin Locke, Community Development Director
Approved by: Tom Harmening, City Manager
Study Session Meeting of October 12, 2015 (Item No. 7) Page 2
Title: Capital Bonding Proposal to State of Minnesota
List of State Funding Requests
City of St. Louis Park
Updated: October 7, 2015
Total Bonding Request
(50%)
Utility Upgrades
Whistle Quiet Zone - Bass Lake Spur (city est.)
Whistle Quiet Zone - MN&S (city est.) $ 2,100,000 $1,050,000
LOUISIANA AVENUE
South Wye Removal (city est.) $1,500,000
TSAAP Improvements - Opening Day $ 3,120,000
Pedestrian Walk to Hospital (city est.) $2,000,000
Regional Trail Underpass $300,000
$ 6,920,000 $3,460,000
WOODDALE AVENUE
Pedestrian Trail Underpass Stairway $ 45,000
Xenwood Roadway Extension $ 18,000,000
TSAAP Improvements - Opening Day $ 1,438,000
$19,483,000 $9,741,500
BELTLINE BOULEVARD
Regional Trail Overpass Stairways $ 126,000
Lynn Avenue Extension $ 1,600,000
TSAAP Improvements - Opening Day $ 6,074,000
Beltline Blvd/CSAH 25 Intersection Improvements $ 925,000
$ 8,725,000 $4,362,500
OVERALL TOTAL $37,228,000
STATE BONDING REQUEST $18,614,000