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Home My WebLink About2016/11/28 - ADMIN - Agenda Packets - City Council - Study SessionAGENDA NOVEMBER 28, 2016 6:30 p.m. CITY COUNCIL STUDY SESSION – Council Chambers Discussion Items 1. 6:30 p.m. Future Study Session Agenda Planning – December 5 & 12, 2016 2. 6:35 p.m. Remodeling City Council Chambers 3. 7:20 p.m. SWLRT – Agreements for City Contributions for Local and Project Work 4. 7:50 p.m. PulsePoint Respond Smart Phone App 5. 8:15 p.m. Possible Resolution for Council Adoption – Standing with All Members of the St. Louis Park Community (Verbal) 8:45 p.m. Communications/Updates (Verbal) 8:50 p.m. Adjourn Written Reports 6. October 2016 Monthly Financial Report Auxiliary aids for individuals with disabilities are available upon request. To make arrangements, please call the Administration Department at 952/924-2525 (TDD 952/924-2518) at least 96 hours in advance of meeting. Meeting: Study Session Meeting Date: November 28, 2016 Discussion Item: 1 EXECUTIVE SUMMARY TITLE: Future Study Session Agenda Planning – December 5 and December 12, 2016 RECOMMENDED ACTION: The City Council and the City Manager to set the agenda for the Special Study Session scheduled for December 5 and the regularly scheduled Study Session on December 12, 2016. POLICY CONSIDERATION: Does the Council agree with the agendas as proposed? SUMMARY: At each study session approximately five minutes are set aside to discuss the next study session agenda. For this purpose, attached please find the proposed discussion items for the Special Study Session scheduled for December 5 and the regularly scheduled Study Session on December 12, 2016. FINANCIAL OR BUDGET CONSIDERATION: Not applicable. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Tentative Agenda – December 5 & December 12, 2016 Prepared by: Debbie Fischer, Administrative Services Office Assistant Approved by: Nancy Deno, Deputy City Manager/HR Director Study Session Meeting of November 28, 2016 (Item No. 1) Page 2 Title: Future Study Session Agenda Planning – December 5 and December 12, 2016 DECEMBER 5, 2016 6:45 p.m. – Special Study Session – Community Room Tentative Discussion Items 1. Agenda for 2017 City Council Workshop – Administrative Services (40 minutes) Discuss the agenda for the City Council Workshop scheduled for January 26-27, 2016 as a means to allow further planning to occur. DECEMBER 12, 2016 5:30 p.m. – Dinner at Rec Center & Tour of ROC 6:30 p.m. – Study Session – Banquet Room Tentative Discussion Items 1. Future Study Session Agenda Planning – Administrative Services (5 minutes) 2. Gap Sidewalk Segments – Engineering (45 minutes) A number of gap sidewalk segments are being considered for construction as a part of 2017 Pavement Management/Connect the Park Project in the Sorenson and Birchwood neighborhoods. Staff held 2 public meetings and received valuable feedback from property owners in these neighborhoods. To help address some of the questions, staff is requesting some council policy direction on the gap sidewalk segments prior to returning to the neighborhoods with final plan recommendations. For purposes of discussion, a “gap sidewalk segment” is considered a section of sidewalk that is missing on a continuous street block directly adjacent to a proposed Connect the Park sidewalk segment or on a street being rehabilitated as a part of the annual pavement management project. 3. Reilly Superfund Site Update – Operations & Recreation (30 minutes) Attorneys from Lockridge Grindal will be present along with staff to provide an update on the 30 year Consent Decree review. In addition, they will brief the Council on the Vertellus bankruptcy status. 4. Boards & Commissions Appointment Process – Administrative Services (20 minutes) Review the process and schedule for annual appointments for Boards & Commissions in 2017. 5. Vision Steering Committee – Community Development (30 minutes) Discuss appointments for the Vision Steering Committee. Communications/Meeting Check-In – Administrative Services (5 minutes) Time for communications between staff and Council will be set aside on every study session agenda for the purposes of information sharing. End of Meeting: 8:45 p.m. Written Reports 6. Zoning Code Regulation for R-1/R-2 Districts 7. Financial Management Policies Update 8. Follow-up to Housing Preservation Discussion Meeting: Study Session Meeting Date: November 28, 2016 Discussion Item: 2 EXECUTIVE SUMMARY TITLE: Remodeling City Council Chambers RECOMMENDED ACTION: Staff requests direction from council on the extent of remodeling for the council chambers POLICY CONSIDERATION: Does Council wish to proceed with a re-orientation, new exterior windows, or other components in addition to updating finishes/furniture and technology? SUMMARY: The chambers is a multipurpose community gathering space, frequently used for large meetings, training sessions, and by public groups. Carpeting and finishes were last replaced in this room in 1999. The 2017 capital improvement plan budget includes $300,000 for replacement of wall and floor coverings, chairs, lighting fixtures, trim, and ceiling tiles. $100,000 is also specified for technology replacement and updates. Following council discussion on June 27, the architect developed more detailed drawings of a possible reorientation of the room in order to complete the requested cost analysis. Replacing the common wall from the lobby with openable glass, constructing a new dais on the south side of the room, new acoustic ceiling design with integrated LED lighting, installing sink/prep area in the storage room, and new wood doors/trim would add $320,000 to the project scope. This includes design costs and contingency. The project is proposed to be completed by Facilities Division staff using sub-contractors for electrical, plumbing and other specialties. The opportunity to enlarge the west-facing exterior windows for better view from the room was also priced. Enlarging the openings and installation of two large windows with darkening glass is an extensive project. Detailed plans and specifications with a public bid would be required and add an estimated $250,000 to the project. A simpler alternative providing some improvement is replacing the existing ten windows with new frames and the variable darkening thermos-pane glass to avoid the problems with blinds for less than $50,000. Cindy Douthett Nagel with Krech, O’Brien, Mueller and Assoc. will be attending the meeting to present concept drawings, cost analysis, and discuss options. FINANCIAL OR BUDGET CONSIDERATION: Funding for this project would be from the Capital Replacement Fund (CRF). Currently $400,000 ($300,000 building & $100,000 technology) is allocated for 2017. Additional funds for a remodeling project could be made available from reserves in the CRF up to about $480,000. More information will be made provided during the study session. VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged community. SUPPORTING DOCUMENTS: None Prepared by: Brian Hoffman, Director of Inspections Approved by: Tom Harmening, City Manager Meeting: Study Session Meeting Date: November 28, 2016 Discussion Item: 3 EXECUTIVE SUMMARY TITLE: SWLRT – Agreements for City Contributions for Local and Project Work RECOMMENDED ACTION: Discuss project improvements and provide direction for moving forward with commitments for construction of SWLRT related projects. POLICY CONSIDERATION: Does the City Council wish to commit to contributing public funds for construction of local and project work as specified? SUMMARY: Over the past few years, the City has worked with the Southwest Project Office (SPO) on a number of local capital improvements to be included in the project. Some of the items have been identified as “Locally Requested Capital Improvements” or LRCIs, and some have been incorporated into the overall project. The City previously approved agreements for design costs for these items. With construction beginning next year, the City is being asked to commit to funding construction of these improvements. At the meeting Staff will review each item by station area. Below is a list of the improvements; a more detailed list with costs is on the following page. Improvements:  Louisiana trail connection – Louisiana Station to Brunswick Avenue  Louisiana upgraded bridge railings  Louisiana trail underpass  Stairs to Wooddale trail underpass  Beltline/CSAH 25 intersection  Beltline trail bridge upgraded railings and lighting  Beltline trail bridge stairs (both sides)  Lynn Avenue extension NEXT STEPS: Agreements for funding these items will be coming forth for Council approval in January. FINANCIAL OR BUDGET CONSIDERATION: The overall cost for the items listed is estimated to be $6,267,525. This amount would be paid in increments from 2017 to 2020. Sources for the funds are a combination of bonding, tax increment financing and levy. VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged community. SUPPORTING DOCUMENTS: Discussion Drawings Showing Improvements Draft Subordinate Funding Agreement (SFA) Prepared by: Meg J. McMonigal, Principal Planner Reviewed by: Kevin Locke, Community Development Director Approved by: Tom Harmening, City Manager Study Session Meeting of November 28, 2016 (Item No. 3) Page 2 Title: SWLRT – Agreements for City Contributions for Local and Project Work DISCUSSION SWLRT City Costs & Agreements The following table shows a list of the improvements with costs. Payments will be made over a series of years, between June of 2017 and January of 2020, through a combination of bonding, tax increment financing and levy. Agreements Estimated City Cost Date of Approval LRCIs Construction Agreement #1 01-03-2017 Louisiana trail connection $746,971 Louisiana upgraded bridge railings $80,000 Beltline/CSAH 25 intersection $727,626 LRCIs Construction Agreement #2 TBD Beltline trail bridge upgraded railings and lighting $650,000 In Project Construction Agreement 01-03-2017 Louisiana trail underpass $300,000 Stairs to Wooddale trail underpass $45,500 Beltline trail bridge stairs (both sides) $126,000 Lynn Avenue extension $1,591,428 Cash Contribution $2,000,000 01-03-2017 TOTAL (in payments from 6-1-17 to 2-1-20) $6,267,525 Letter of Intent - Park & Ride TBD 01-03-2017 Beltline Station Park and Ride Staff has been working with the SPO on setting the stage to build a parking ramp at the Beltline LRT station versus the surface parking lot that is shown in the official plans. The City received a Congestion Mitigation Air Quality (CMAQ) grant to help fund the ramp, and is working on an agreement with SPO where the Metropolitan Council will purchase 268 parking stalls for park and ride use. A “letter of intent” is being drafted to outline the arrangement and a formal agreement will be brought forth for Council approval at a later date. The table below shows the expected funding for the Park & Ride ramp. Beltline Park & Ride CMAQ grant $6,453,054 SWLRT costs $2,700,000 City estimated TIF contribution $2,338,268 Total $11,491,322 NEXT STEPS Agreements for funding these items will be coming forth for Council approval on January. A draft agreement is attached. DRAWINGS OF IMPROVEMENTS Louisiana Trail Connection Louisiana Upgraded Bridge Railings Beltline and CSAH 25 Intersection Study Session Meeting of November 28, 2016 (Item No. 3) Title: SWLRT – Agreements for City Contributions for Local and Project Work Page 3 Beltline Trail Bridge Railings and Lighting Study Session Meeting of November 28, 2016 (Item No. 3) Title: SWLRT – Agreements for City Contributions for Local and Project Work Page 4 Louisiana Trail Underpass Stairs to Wooddale Trail Underpass Study Session Meeting of November 28, 2016 (Item No. 3) Title: SWLRT – Agreements for City Contributions for Local and Project Work Page 5 Beltline Trail Bridge Stairs Lynn Avenue Extension Study Session Meeting of November 28, 2016 (Item No. 3) Title: SWLRT – Agreements for City Contributions for Local and Project Work Page 6 AGR_SLP-Local Work_rev01_20161116_to SLP Page 1 of 6 Reference Numbers: SWLRT Project: 61001 Metropolitan Council: 14I061I City of St. Louis Park: _____________ PROJECT: SOUTHWEST LIGHT RAIL TRANSIT PROJECT MASTER AGREEMENT: Master Funding Agreement – City of St. Louis Park PARTIES TO AGREEMENT:  Metropolitan Council (“Council”)  City of St. Louis Park (“City”) SUBORDINATE FUNDING AGREEMENT City of St. Louis Park – 09 (Local Work - Construction) This Subordinate Funding Agreement (“SFA”) with the City of St. Louis Park is entered into by and between the above named Parties. WHEREAS: 1. The Parties entered into a Southwest Light Rail Transit Project (“Project”) Master Funding Agreement (“MFA”) on February 3, 2015. 2. The Parties provided in the MFA that certain aspects of funding for the Project would be determined in subsequent SFAs. 3. The Project scopes includes Locally Requested Capital Improvements, hereby referred to as “Local Work,” for which the City will fund. 4. The Parties desire to enter into this SFA in order to provide funding for construction of the City’s Local Work. NOW, THEREFORE, in reliance on the statements in these recitals, the Parties hereby agree as follows: 1. Amount of Authorized Funding. The total for all Local Work (described in Exhibit A) plus administration costs shall be in the amount of $___________________. 2. Payment. The funds shall be payable in full in accordance with the payment schedule set forth in Exhibit B. Any changes to the scope or budget needed to construct the Local Work will be addressed through change orders funded through a separate Change Order SFA to be entered into by the City and Council prior to award of the civil construction contract. Study Session Meeting of November 28, 2016 (Item No. 3) Title: SWLRT – Agreements for City Contributions for Local and Project Work Page 7 AGR_SLP-Local Work_rev01_20161116_to SLP Page 2 of 6 3. Project Budget. The budget for the Council’s activities described in this SFA is provided in Exhibit B. City funds provided for this SFA may only be used to fund the Council’s costs for activities to be directly incurred within the described Specific Description of Funding Authorization and as detailed in the MFA. 4. Specific Description of Funding Authorization. Activities to be performed by the Council’s construction contractor and funded by the City include construction of the Local Work identified on Exhibit A. 5. Project Activity Periods. The project activity period for the purposes of this SFA shall be effective upon execution and shall terminate on the date all costs under this SFA have been paid, unless terminated earlier consistent with the terms of the MFA. 6. Entry onto Easements. The Parties hereby grant to each other the right to enter onto property and any easements and rights-of-way that the Parties may have obtained for construction of the Local Work in order to fulfill obligations under this SFA. 7. Ownership/Maintenance. Unless otherwise noted on Exhibit A, during construction or after completion of the Local Work, the Local Work shall become property of the City and all associated warranties and guarantees provided by the Council’s contractor(s) performing work on the Local Work shall become the property of the City. Upon the City becoming the owner of the Local Work, the City will be responsible for operation and maintenance of the Local Work. 8. Incorporation. The terms, conditions, and definitions of the MFA are expressly incorporated into this SFA except as modified herein. CITY OF ST. LOUIS PARK METROPOLITAN COUNCIL B y: By: Its: Its: Date: Date: B y: Its: Date: Study Session Meeting of November 28, 2016 (Item No. 3) Title: SWLRT – Agreements for City Contributions for Local and Project Work Page 8 AGR_SLP-Local Work_rev01_20161116_to SLP Page 3 of 6 EXHIBIT A Description of Local Work Local Work Name Description Bid Amount 32 Beltline/CSAH 25 Improvements Includes roadway and pedestrian improvements in the Beltline Boulevard Station area, such as:  Bike lanes, pavement, striping, signing, and lighting on Beltline Boulevard from Park Glen Road to approximately 225 feet north of Park Glen Road and from CSAH 25 to approximately 335 feet south of CSAH 25  Sidewalk and trail improvements on the west side of Beltline Boulevard from Park Glen Road to approximately 380 feet north of Park Glen Road and from CSAH 25 to approximately 375 feet south of CSAH 25  Trail improvements on the east side of Beltline Boulevard from Park Glen Road to approximately 290 feet north of Park Glen Road  Lengthening the left turn lane for eastbound CSAH 25  Traffic Signal and pedestrian ramp improvements at the Beltline Boulevard and CSAH 25 intersection  Trail improvements along the south side of CSAH 25 from Beltline Boulevard to Lynn Avenue  Pedestrian accommodations at the Lynn Avenue and CSAH 25 traffic signal including pedestrian ramps and APS  Sidewalk connection on the east side of the Beltline Station park and ride lot TBD 33 Louisiana Station Area Trail Includes a new pedestrian/bicycle trail along Oxford Street beginning at the intersection of Oxford Street and Edgewood Avenue and continuing eastward along the south side of the proposed Project alignment and terminating at the intersection of Railroad Avenue and Brunswick Avenue South. Includes design adjustments to base project elements such as fencing, ballast curbs, noise barriers, retaining walls and drainage facilities along the project alignment. TBD Study Session Meeting of November 28, 2016 (Item No. 3) Title: SWLRT – Agreements for City Contributions for Local and Project Work Page 9 AGR_SLP-Local Work_rev01_20161116_to SLP Page 4 of 6 34 Upgraded Railing on Louisiana Trail and LRT Bridges1 Includes installing upgraded railing on the Louisiana trail and LRT bridges. TBD Local Work Bid Total: TBD 1 The Council will own and maintain the LRT Bridge railing. When necessary, however, the Council is not responsible for replacing the LRT Bridge railing in-kind. Study Session Meeting of November 28, 2016 (Item No. 3) Title: SWLRT – Agreements for City Contributions for Local and Project Work Page 10 AGR_SLP-Local Work_rev01_20161116_to SLP Page 5 of 6 EXHIBIT B Project Budget Summary Local Work Name Bid Amount 32 Beltline/CSAH 25 Improvements TBD 33 Louisiana Station Area Trail TBD 34 Upgraded Railing on Louisiana Trail and LRT Bridges TBD Bid Total TBD Administration (3%) TBD SFA Total TBD Payment Schedule for Local Work Payment # Payable on or before: Amount 1 30 Days Following SWLRT Project Civil Contract Notice to Proceed 25%: $TBD 2 February 1, 2018 50%: $TBD 3 February 1, 2019 Remaining balance: $TBD Note: If the contractor invoices the Council an amount greater than what has been received from the City at any given time, the Council will invoice the City for the difference to cover the additional costs that were invoiced by the contractor. This amount will then be deducted from the next payment under this SFA. Study Session Meeting of November 28, 2016 (Item No. 3) Title: SWLRT – Agreements for City Contributions for Local and Project Work Page 11 AGR_SLP-Local Work_rev01_20161116_to SLP Page 6 of 6 Local Work Budget Detail TBD Study Session Meeting of November 28, 2016 (Item No. 3) Title: SWLRT – Agreements for City Contributions for Local and Project Work Page 12 Meeting: Study Session Meeting Date: November 28, 2016 Discussion Item: 4 EXECUTIVE SUMMARY TITLE: PulsePoint Respond Smart Phone App RECOMMENDED ACTION: Fire staff desires to update the Council regarding investigating the feasibility of setting up a “PulsePoint Respond” program in the City of St Louis Park. POLICY CONSIDERATION: Should staff continue pursuing such a program? SUMMARY: PulsePoint Respond is a smart phone app that creates a pre-arrival solution that is designed to support public safety agencies working to improve cardiac arrest survival rates through improved bystander performance and active citizenship. Some observers refer to PulsePoint as the “Uber” for public engagement in CPR. Where adopted, PulsePoint Respond empowers everyday citizens to provide life‐saving assistance to victims of sudden cardiac arrest. Application users who have indicated they are trained in cardiopulmonary resuscitation (CPR) and willing to assist in case of an emergency can now be notified if someone nearby is having a cardiac emergency and may require CPR. If the cardiac emergency is in a public place, the location-aware application will alert trained citizens in the vicinity of the need for bystander CPR simultaneous with the dispatch of advanced medical care. The application also directs these citizen rescuers to the exact location of the closest publicly accessible Automated External Defibrillator (AED). FINANCIAL OR BUDGET CONSIDERATION: Annual cost is expected to be less than $10,000/year. Initial implementation and programming could be covered by a portion of the Trainer Estate funds donated and earmarked for the Fire Department. Operating budget would not be impacted until 2018. VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged community. SUPPORTING DOCUMENTS: Discussion http://www.pulsepoint.org/resources/ (Link to more information on PulsePoint Respond and how it can benefit the St. Louis Park community.) Prepared by: Deputy Chief John Wolff Reviewed by: Fire Chief Steve Koering Approved by: Tom Harmening, City Manager Study Session Meeting of November 28, 2016 (Item No. 4) Page 2 Title: PulsePoint Respond Smart Phone App DISCUSSION BACKGROUND: Sudden Cardiac Arrest (SCA) can happen to anyone, at any time, but PulsePoint Respond empowers CPR-trained citizens to help improve patient outcomes and save lives by reducing collapse-to-CPR and collapse-to-defibrillation times. Survival rates decrease 10% for every minute a person that needs CPR goes without it. Additionally, when citizens are more aware of and engaged with the health of their community, they can have a direct impact on improving overall community resilience and they become better partners with your team public safety —and a critical part of your response efforts. PulsePoint Respond is an innovative new location-aware phone application that empowers everyday citizens to provide life-saving assistance to victims of sudden cardiac arrest. Communities can now use the application to dispatch CPR-trained citizens to major cardiac emergencies where the potential need for bystander CPR is high. Notifications are made simultaneously with the dispatch of paramedics, police & firefighters to anyone within the area that is CPR-trained and has indicated their willingness and ability to assist during a sudden cardiac arrest emergency. These notifications are only made if the victim is in a public place and only to potential rescuers that are in the immediate vicinity of the emergency. When notifications do occur, they intend to target potential citizen rescuers that are primarily within walking distance of the event. At the time of need, users that have opted-in receive a push notification accompanied by a distinctive alert tone (similar to weather or Amber alerts all cell phone users receive today). The notification is followed by a map display showing the dispatched location of the emergency along with the precise location of the citizen rescuer – providing for easy navigation between the two. The map display also shows the exact location of the nearest AEDs. In many cases nationwide, nearby AEDs have not been used when they may have made a big difference. The application aims to address this type of failure by informing citizen rescuers where the nearest AED is located – in real-time and in context of their current location. PRESENT CONSIDERATIONS: While the city of St. Louis Park would be the first city in Minnesota to adopt the system, there are millions using the system in other parts of the country. There are a significant number of AEDs located within this community that would become known to bystanders in the event of a cardiac problem. This quicker application of an AED and initiation of CPR is a critical component of improved patient outcomes. NEXT STEPS: 1. Continue to identify and input all AED locations 2. Work with Zuercher to create interface with CAD dispatch 3. Work with citizen groups to expand CPR training 4. Work with local health care providers to promote the program to their CPR trained staff 5. Discuss communications and marketing plan to build high levels of engagement Meeting: Study Session Meeting Date: November 28, 2016 Written Report: EXECUTIVE SUMMARY TITLE: October 2016 Monthly Financial Report RECOMMENDED ACTION: No action required at this time. POLICY CONSIDERATION: None at this time. SUMMARY: The Monthly Financial Report provides a summary of General Fund revenues and departmental expenditures and a comparison of budget to actual throughout the year. A budget to actual summary for the four utility funds is also included in this report. FINANCIAL OR BUDGET CONSIDERATION: At the end of October, General Fund expenditures total approximately 78.6% of the adopted annual budget, which is more than 4% under budget. Also, Licenses and Permits and Intergovernmental revenues are both exceeding their total annual budget through October. The attached analysis provides details on some specific variances. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Discussion Summary of Revenues & Expenditures – General Fund Budget to Actual – Enterprise Funds Prepared by: Darla Monson, Accountant Reviewed by: Tim Simon, Chief Financial Officer Nancy Deno, Deputy City Manager/HR Director Approved by: Tom Harmening, City Manager Study Session Meeting of November 28, 2016 (Item No. ) Page 2 Title: October 2016 Monthly Financial Report DISCUSSION BACKGROUND: This report is designed to provide summary information of the overall level of revenues and departmental expenditures in the General Fund and a comparison of budget to actual throughout the year. A budget to actual summary for the four utility funds is also included in this report. PRESENT CONSIDERATIONS: General Fund Actual expenditures should generally run at about 83% of the annual budget at the end of October. General Fund expenditures are running under budget at approximately 78.6% of the adopted budget in October. Revenues tend to be harder to measure in this same way due to the timing of when they are received, examples of which include property taxes, State aid payments and seasonal revenues for recreation programs. A few comments on specific General Fund variances are noted below. Revenues: License and permit revenues have been running well ahead of budget throughout the year and have now exceeded the total annual budget at approximately 106%. Nearly all of the $830,000 of budgeted 2016 business and liquor license revenue has been received. Permit revenues are at $2.88 million or 108% of budget through October. Intergovernmental revenue is exceeding budget at 105% because the Police State Aid ($437,558) and Highway User Tax ($594,572) revenue received were both more than what was budgeted. Expenditures: Communications & Marketing is at 85.9% because of the timing of some larger printing & publishing expenditures. The Recreation Center is at 88.3% due to the typical higher seasonal expenditures for temporary employees and pool supplies from the summer months. Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Actual $2,755 $5,276 $7,921 $10,378 $12,716 $15,696 $18,755 $21,622 $24,394 $26,785 Budget $2,840 $5,680 $8,521 $11,361 $14,201 $17,041 $19,882 $22,722 $25,562 $28,402 $31,243 $34,083 $0 $5,000 $10,000 $15,000 $20,000 $25,000 $30,000 $35,000 $40,000 $ THOUSANDS Monthly Expenditures ‐General Fund Study Session Meeting of November 28, 2016 (Item No. ) Page 3 Title: October 2016 Monthly Financial Report Utility Funds Revenues: The user charges utility revenue in each fund is below 83% due to the timing of the billing cycles. Revenue lags one month behind for commercial accounts and up to a full quarter behind for residential accounts depending on the billing cycle. Entries are made at the end of the year to recognize billed revenue for the full year. Other revenue is exceeding budget in the Water Fund due to delinquent utility certification fees assessed in October and additional permit and antenna lease revenues. Other revenue in the Solid Waste Fund relates to grants from Hennepin County for recycling and organics, and the amount received is more than what was budgeted. Expenses: Personal services are exceeding budget in the Water and Sewer Funds, but are under budget in the Solid Waste and Storm Water Funds. This is due to staff time being recorded to the area being worked, which doesn’t always reflect in the current budget, but is adjusted to anticipated work load in the next budget year. Supplies & non-capital is exceeding budget in the Solid Waste Fund because of a $41,000 purchase of organic bags for resale to residents in October. Services & other charges in the Sewer Fund are at 99% because the Met Council waste water service charge of $348,097 is paid one month in advance. The annual budgeted amount for this charge will also fall short due to an increase in the fee from $307,654 in 2015 to $348,097 in 2016. A budget amendment will be proposed for 2016 to reflect actual costs. Capital outlay will vary during the year based on timing of projects and when expenditures are incurred. The $1.66 million of capital outlay expense in the Water Fund is primarily for the water meter replacement project. Summary of Revenues & Expenditures - General Fund As of October 31, 201620162016201420142015201520162016 Balance YTD Budget BudgetAudited BudgetAudited Budget Oct YTD Remaining to Actual %General Fund Revenues: General Property Taxes21,157,724$ 21,176,542$ 22,364,509$ 22,653,095$ 23,597,282$ 12,541,362$ 11,055,920$ 53.15% Licenses and Permits2,691,518 3,413,682 3,248,158 4,312,700 3,496,177 3,701,259 (205,082) 105.87% Fines & Forfeits320,150 369,545 320,200 263,951 341,200 223,298 117,902 65.44% Intergovernmental1,282,777 1,423,642 1,292,277 1,669,395 1,419,017 1,481,262 (62,245) 104.39% Charges for Services1,857,718 1,852,274 1,907,292 2,116,313 1,956,593 1,747,167 209,426 89.30% Miscellaneous Revenue1,112,369 1,302,160 1,196,018 1,357,373 977,546 822,298 155,248 84.12% Transfers In1,837,416 1,827,564 1,851,759 1,867,398 1,872,581 1,552,151 320,430 82.89% Investment Earnings 150,000 119,831 140,000 68,908 140,000 92,368 47,632 65.98% Other Income17,950 13,306 17,900 61,025 27,450 11,367 16,083 41.41% Use of Fund Balance286,325 - 254,891 - 254,891 0.00%Total General Fund Revenues30,427,622$ 31,498,546$ 32,624,438$ 34,370,158$ 34,082,737$ 22,172,531$ 11,910,206$ 65.06%General Fund Expenditures: General Government: Administration939,391$ 980,087$ 979,183$ 1,012,841$ 1,037,235$ 844,550$ 192,685$ 81.42% Finance876,216 873,987 912,685 902,901 933,624 654,820 278,804 70.14% Assessing559,749 560,979 602,299 601,687 641,038 499,015 142,023 77.84% Human Resources693,598 788,823 805,929 857,950 748,718 631,829 116,889 84.39% Community Development1,151,467 1,118,444 1,245,613 1,253,687 1,385,036 1,093,727 291,309 78.97% Facilities Maintenance1,053,715 1,039,699 1,094,836 1,072,749 1,115,877 878,394 237,483 78.72% Information Resources1,456,979 1,406,187 1,468,552 1,374,074 1,564,128 1,181,061 383,067 75.51% Communications & Marketing566,801 562,063 635,150 571,815 608,228 522,671 85,557 85.93% Community Outreach8,185 6,680 24,677 22,380 25,587 14,534 11,053 56.80% Engineering506,996 223,491 492,838 381,148 549,251 400,380 148,871 72.90%Total General Government7,813,097$ 7,560,440$ 8,261,762$ 8,051,233$ 8,608,722$ 6,720,982$ 1,887,740$ 78.07% Public Safety: Police7,571,315$ 7,769,592$ 8,511,557$ 8,248,745$ 8,698,661$ 7,129,641$ 1,569,020$ 81.96% Fire Protection3,458,161 3,535,716 3,722,396 3,759,386 4,030,153 3,200,477 829,676 79.41% Inspectional Services2,006,200 1,867,618 2,139,325 2,002,445 2,216,075 1,707,755 508,320 77.06%Total Public Safety13,035,676$ 13,172,927$ 14,373,278$ 14,010,577$ 14,944,889$ 12,037,874$ 2,907,015$ 80.55% Operations & Recreation: Public Works Administration222,994$ 236,304$ 232,437$ 213,383$ 241,304$ 196,685$ 44,619$ 81.51% Public Works Operations2,625,171 2,571,496 2,763,735 2,388,560 2,907,781 2,087,211 820,570 71.78% Organized Recreation1,290,038 1,277,046 1,304,470 1,360,454 1,431,260 1,210,677 220,583 84.59% Recreation Center1,543,881 1,561,224 1,591,115 1,575,042 1,602,935 1,415,649 187,286 88.32% Park Maintenance1,445,813 1,412,612 1,550,033 1,513,700 1,634,249 1,356,893 277,356 83.03% Westwood531,853 508,576 564,055 560,744 576,173 444,941 131,232 77.22% Natural Resources433,750 379,193 472,049 377,617 479,408 282,668 196,740 58.96% Vehicle Maintenance1,285,489 1,323,358 1,333,520 1,118,048 1,358,946 936,758 422,188 68.93%Total Operations & Recreation9,378,989$ 9,269,808$ 9,811,414$ 9,107,547$ 10,232,056$ 7,931,480$ 2,300,576$ 77.52% Non-Departmental: General 4,000$ 7,562$ -$ 123,720$ 30,351$ 25,290$ 5,061$ 83.33% Transfers Out- 1,050,000 - 2,194,245 - - - 0.00% Contingency195,860 13,834 177,984 14,438 266,719 57,849 208,870 21.69%Total Non-Departmental199,860$ 1,071,396$ 177,984$ 2,332,403$ 297,070$ 83,139$ 213,931$ 27.99%Total General Fund Expenditures30,427,622$ 31,074,572$ 32,624,438$ 33,501,760$ 34,082,737$ 26,773,475$ 7,309,262$ 78.55%Study Session Meeting of November 28, 2016 (Item No. 6) Title: October 2016 Monthly Financial ReportPage 4 Budget to Actual - Enterprise FundsAs of October 31, 2016Current BudgetOct Year To DateBudget Variance% of BudgetCurrent BudgetOct Year To DateBudget Variance% of BudgetCurrent BudgetOct Year To DateBudget Variance% of BudgetCurrent BudgetOct Year To DateBudget Variance% of BudgetOperating revenues: User charges 5,967,419$ 3,912,117$ 2,055,302$ 65.56% 6,404,588$ 4,896,327$ 1,508,261$ 76.45% 3,295,700$ 2,228,478$ 1,067,222$ 67.62% 2,717,638$ 1,996,622$ 721,016$ 73.47% Other 265,000 424,566 (159,566) 160.21% 30,000 13,703 16,297 45.68% 101,000 167,643 (66,643) 165.98% - - - Total operating revenues 6,232,419 4,336,682 1,895,737 69.58% 6,434,588 4,910,030 1,524,558 76.31% 3,396,700 2,396,121 1,000,579 70.54% 2,717,638 1,996,622 721,016 73.47%Operating expenses: Personal services 1,285,538 1,143,127 142,411 88.92% 571,540 610,957 (39,417) 106.90% 536,896 386,372 150,524 71.96% 689,746 436,740 253,006 63.32% Supplies & non-capital 544,300 159,057 385,243 29.22% 64,550 27,548 37,002 42.68% 130,600 136,815 (6,215) 104.76% 30,100 2,948 27,152 9.80% Services & other charges 1,659,607 1,293,805 365,802 77.96%4,168,158 4,137,979 30,179 99.28% 2,558,367 1,853,023 705,344 72.43% 589,664 206,485 383,179 35.02% Depreciation * Total operating expenses3,489,445 2,595,989 893,456 74.40% 4,804,248 4,776,485 27,763 99.42% 3,225,863 2,376,210 849,653 73.66% 1,309,510 646,173 663,337 49.34%Operating income (loss)2,742,974 1,740,694 1,002,280 63.46% 1,630,340 133,546 1,496,794 8.19% 170,837 19,911 150,926 11.66% 1,408,128 1,350,449 57,679 95.90%Nonoperating revenues (expenses): Interest income - - - 10,000 6,550 3,450 65.50% 18,000 15,265 2,735 84.80% 24,000 17,802 6,198 74.17% Other misc income- - - - - - 2,500 2,500 - 100.00%- - - Interest expense/bank charges(241,416) (284,982) 43,566 118.05% (16,414) (18,386) 1,972 112.01% (11,000) (13,442) 2,442 122.20% (51,535) (37,017) (14,518) 71.83% Total nonoperating rev (exp)(241,416) (284,982) 43,566 118.05% (6,414) (11,836) 5,422 184.53% 9,500 4,322 5,178 45.50% (27,535) (19,215) (8,320) 69.78%Income (loss) before transfers2,501,558 1,455,712 1,045,846 58.19% 1,623,926 121,710 1,502,216 7.49% 180,337 24,233 156,104 13.44% 1,380,593 1,331,234 49,359 96.42%Transfers inTransfers out(567,429) (472,858) (94,572) 83.33% (776,357) (646,964) (129,393) 83.33% (220,611) (183,843) (36,769) 83.33% (303,949) (253,291) (50,658) 83.33%NET INCOME (LOSS)1,934,129 982,854 951,275 50.82% 847,569 (525,255) 1,372,824 -61.97% (40,274) (159,609) 119,335 396.31% 1,076,644 1,077,943 (1,299) 100.12%Items reclassified to bal sht at year end: Capital Outlay(3,801,000) (1,659,144) (2,141,856) 43.65% (1,860,000) (1,700) (1,858,300) 0.09% (2,500) - (2,500) 0.00% (2,533,000) (163,751) (2,369,249) 6.46%Revenues over/(under) expenditures(1,866,871) (676,289) (1,190,582) (1,012,431) (526,955) (485,476) (42,774) (159,609) 116,835 (1,456,356) 914,192 (2,370,548) *Depreciation is recorded at end of year (non-cash item).Water SewerSolid WasteStorm WaterStudy Session Meeting of November 28, 2016 (Item No. 5) Title: October 2016 Monthly Financial ReportPage 5