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2016/08/22 - ADMIN - Agenda Packets - City Council - Study Session
AGENDA AUGUST 22, 2016 (Councilmembers Mavity & Sanger Out) 6:30 p.m. STUDY SESSION – Community Room Discussion Items 1. 6:30 p.m. Future Study Session Agenda Planning – September 6 & 12, 2016 2. 6:35 p.m. Living Streets Policy 3. 7:20 p.m. Youth Advisory Commission 8:05 p.m. Communications/Updates (Verbal) 8:10 p.m. Adjourn Written Reports 4. July 2016 Monthly Financial Report 5. City Website Redesign Update 6. Fiber-to-the-Premise (FTTP) Update 7. Outdoor Recreation Facility Naming and Logo Design 8. Costco Expansion Auxiliary aids for individuals with disabilities are available upon request. To make arrangements, please call the Administration Department at 952/924-2525 (TDD 952/924-2518) at least 96 hours in advance of meeting. Meeting: Study Session Meeting Date: August 22, 2016 Discussion Item: 1 EXECUTIVE SUMMARY TITLE: Future Study Session Agenda Planning – September 6 and September 12, 2016 RECOMMENDED ACTION: The City Council and the City Manager to set the agenda for the Special Study Session on September 6 and the regularly scheduled Study Session on September 12, 2016. POLICY CONSIDERATION: Does the Council agree with the agenda as proposed? SUMMARY: At each study session approximately five minutes are set aside to discuss the next study session agenda. For this purpose, attached please find the proposed discussion items for the Special Study Session on September 6 and the regularly scheduled Study Session on September 12, 2016. FINANCIAL OR BUDGET CONSIDERATION: Not applicable. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Tentative Agenda – September 6 & 12, 2016 Prepared by: Debbie Fischer, Administrative Services Office Assistant Approved by: Tom Harmening, City Manager Study Session Meeting of August 22, 2016 (Item No. 1) Page 2 Title: Future Study Session Agenda Planning – September 6 and September 12, 2016 SEPTEMBER 6, 2016 5:45 p.m. – Special Study Session – Community Room Tentative Discussion Items 1. 2017 Budget – Administrative Services (60 minutes) Staff will provide an update regarding the 2017 budget including the tax levy, first draft of the Capital Improvement Plan, and discuss the enterprise funds. 2. Rental Housing Market Status – Community Development (40 minutes) Staff will present information on the market for rental housing and provide an opportunity for City Council to ask questions about market conditions. Written Reports 3. Proposed Charter Amendments re: Elections SEPTEMBER 12, 2016 (Councilmember Miller Out) 6:30 p.m. – Study Session / Eastman Nature Center Tour – Meet at City Hall Written Reports 1. 2017 Budget & Svc Charge for Spec Svc Dist (SSD) 1-6 & Extension of SSD 1 thru 2026 2. Partners in Energy - Energy Action Plan and MOU with Xcel Energy Meeting: Study Session Meeting Date: August 22, 2016 Discussion Item: 2 EXECUTIVE SUMMARY TITLE: Living Streets Policy RECOMMENDED ACTION: None at this time. Staff and members of the Environment and Sustainability Commission will be in attendance to discuss with the Council the possible adoption of a “Living Streets” policy. POLICY CONSIDERATION: Does Council want to consider taking action to support the principles of Living Streets through the adoption of a Living Streets Policy? SUMMARY: Since April, several departments, including Administration, Community Development, Engineering, and Operations & Recreation have been working with the Environment and Sustainability Commission’s Transportation workgroup on developing a Living Streets Policy. The goals of a Living Streets Policy are: Create biking and walking connections Manage traffic Improve stormwater quality Support the urban forest Enhance neighborhood livability Strengthen the safety and security of streets Reduce life cycle costs The Living Streets Policy will formalize existing practices used to inform decision- making for street rehabilitation projects. Similar policies have been adopted and are in use in Edina, Maplewood, and North St. Paul. Unless directed otherwise by the Council, a draft Living Streets Policy will be brought to the City Council for discussion later this year. Members of the Transportation workgroup have been invited to attend this meeting. FINANCIAL CONSIDERATION: Many of the principles surrounding Living Streets are already incorporated into the decision making process for our street rehabilitation projects. It is not expected that this policy will significantly add cost to infrastructure projects. VISION CONSIDERATION: St. Louis Park is committed to being a leader in environmental stewardship. We will increase environmental consciousness and responsibility in all areas of city business. St Louis Park is committed to be a connected and engaged community. SUPPORTING DOCUMENTS: Discussion Prepared by: Debra Heiser, Engineering Director Reviewed by: Shannon Pinc, Environment and Sustainability Coordinator Approved by: Tom Harmening, City Manager Study Session Meeting of August 22, 2016 (Item No. 2) Page 2 Title: Living Streets Policy DISCUSSION BACKGROUND: A better understanding of the concept of “Living Streets” starts with the City’s Complete Streets Policy. On June 17, 2013, the City Council approved Resolution 13-087 establishing that it is the City of St. Louis Park’s policy to “utilize complete streets principles and to work with MnDOT, Hennepin County, and appropriate agencies so that Complete Street elements are evaluated where possible for City transportation projects by providing appropriate accommodations for pedestrians, bicyclists, motorists, transit riders, and disabled persons through the ongoing creation of a multi-model transportation system.” The term Complete Street as defined by Minnesota Statute 174.75 is “the planning, scoping, design, implementation, operation, and maintenance of roads in order to reasonably address the safety and accessibility needs of users of all ages and abilities. Complete streets considers the needs of motorists, pedestrians, transit users and vehicles, bicyclists, and commercial and emergency vehicles moving along and across roads, intersections, and crossings in a manner that is sensitive to the local context and recognizes that the needs vary in urban, suburban, and rural settings.” A few examples of Complete Streets goals and principles: 1) Improve mobility and accessibility of all individuals including those with disabilities in accordance with the legal requirements of the ADA. 2) Encourage mode shift to non-motorized transportation and transit. 3) Reduce air and water pollution and reduce noise impacts. 4) Increase transportation network connectivity. In short, Complete Streets typically refers to street design that provides for multiple modes of transportation. Living Streets can be seen as taking the principles of Complete Streets and adding elements of environmental sustainability, including storm water best management practices to improve water quality. It also places additional focus on quality of life for residents. In short, Living Streets: Provide economic benefits: lower initial costs; lower maintenance costs; increased property values; economic revitalization. Build community: improve public health; increase safety; enhance neighborhood beauty; strengthen sense of community; provide positive impact upon children. Provide environmental benefits: improve water quality; improve air quality; reduce the urban heat island affect; reduce materials and energy used in street construction; promote the planting of trees. What does a Living Street look like? Each segment of street is unique. Ingredients that may be found on a living street include: • sidewalks • safe crossing opportunities • bikeways • storm water best management practices • parking where needed • trees • curb extensions • comfortable and accessible transit stops The above elements are designed to balance safety and convenience for everyone using the street along with water quality protection. Study Session Meeting of August 22, 2016 (Item No. 2) Page 3 Title: Living Streets Policy Living streets is an effort to balance the important role of our right- of- way to move traffic and accommodate utilities with the equally important need for a multi-model transportation system and a cleaner environment. (Image courtesy of North St. Paul Living Streets Plan) Meeting: Study Session Meeting Date: August 22, 2016 Discussion Item: 3 EXECUTIVE SUMMARY TITLE: Youth Advisory Commission RECOMMENDED ACTION: None. The City Council requested that this item be placed on this study session agenda for discussion purposes. POLICY CONSIDERATION: None at this time. SUMMARY: At the Mayor’s suggestion the City Council directed that the topic of creating a Youth Advisory Commission be placed on the study session agenda. FINANCIAL OR BUDGET CONSIDERATION: Not applicable. VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged community. SUPPORTING DOCUMENTS: None Prepared by: Tom Harmening, City Manager Meeting: Study Session Meeting Date: August 22, 2016 Written Report: 4 EXECUTIVE SUMMARY TITLE: July 2016 Monthly Financial Report RECOMMENDED ACTION: No action required at this time. POLICY CONSIDERATION: None at this time. SUMMARY: The Monthly Financial Report provides a summary of General Fund revenues and departmental expenditures and a comparison of budget to actual throughout the year. A budget to actual summary for the four utility funds is also included in this report. FINANCIAL OR BUDGET CONSIDERATION: At the end of July, General Fund expenditures total approximately 55% of the adopted annual budget, which is about 3% under budget. Please see the attached analysis for more details on specific variances. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Discussion Summary of Revenues & Expenditures – General Fund Budget to Actual – Enterprise Funds Prepared by: Darla Monson, Accountant Reviewed by: Tim Simon, Chief Financial Officer Nancy Deno, Deputy City Manager/HR Director Approved by: Tom Harmening, City Manager Study Session Meeting of August 22, 2016 (Item No. 4) Page 2 Title: July 2016 Monthly Financial Report DISCUSSION BACKGROUND: This report is designed to provide summary information of the overall level of revenues and departmental expenditures in the General Fund and a comparison of budget to actual throughout the year. A budget to actual summary for the four utility funds is also included in this report. PRESENT CONSIDERATIONS: General Fund Actual expenditures should generally run at about 58% of the annual budget at the end of July. General Fund expenditures are running under budget at approximately 55% of the adopted budget in July. Revenues tend to be harder to measure in this same way due to the timing of when they are received, examples of which include property taxes and State aid payments, and seasonal revenues for recreation. A few brief comments on specific General Fund variances are noted below. Revenues: License and permit revenues are exceeding budget at 85% through July. Nearly 97% of the 2016 business and liquor license revenue has been received, which is consistent with previous years. Permit revenues are at 82% through July and about $260,000 higher than at this time last year. Expenditures: There are only a few minor expenditure variances through July. Human Resources is running slightly over budget at 60.6% due to some additional pre-employment testing/recruitment expenses. Organized Recreation is at 64.7% of budget, which is a temporary variance because the full 2016 Community Education contribution of $187,400 was paid to the school district in January. The Recreation Center is running a small variance at 59.1% due to the typical higher seasonal expenditures for temporary employees and pool supplies over the summer months. Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Actual $2,755 $5,276 $7,921 $10,378 $12,716 $15,696 $18,755 Budget $2,840 $5,680 $8,521 $11,361 $14,201 $17,041 $19,882 $22,722 $25,562 $28,402 $31,243 $34,083 $0 $5,000 $10,000 $15,000 $20,000 $25,000 $30,000 $35,000 $40,000 $ THOUSANDS Monthly Expenditures ‐General Fund Study Session Meeting of August 22, 2016 (Item No. 4) Page 3 Title: July 2016 Monthly Financial Report Utility Funds Revenues: The revenue from user charges in each fund is below 58% due to the timing of the billing cycles. Revenue lags one month behind for commercial accounts and up to a full quarter behind for residential accounts depending on the billing cycle. Entries are made at the end of the year to recognize billed revenue for the full year. Other revenue is exceeding budget in the Water Fund due to additional antenna lease revenue. Other revenue in the Solid Waste Fund relates to grants from Hennepin County for recycling and organics, and the amount received is more than what was budgeted. Expenses: Services & other charges in the Sewer Fund are at 71% because the Met Council waste water service charge of $348,097 is paid one month in advance. Capital outlay will vary during the year based on timing of projects and when expenditures are incurred. Summary of Revenues & Expenditures - General Fund As of July 31, 201620162016201420142015201520162016 Balance YTD Budget BudgetAudited BudgetAudited Budget July YTD Remaining to Actual %General Fund Revenues: General Property Taxes21,157,724$ 21,176,542$ 22,364,509$ 22,653,095$ 23,597,282$ 12,541,362$ 11,055,920$ 53.15% Licenses and Permits2,691,518 3,413,682 3,248,158 4,312,700 3,496,177 2,983,501 512,676 85.34% Fines & Forfeits320,150 369,545 320,200 263,951 341,200 152,492 188,708 44.69% Intergovernmental1,282,777 1,423,642 1,292,277 1,669,395 1,419,017 813,777 605,240 57.35% Charges for Services1,857,718 1,852,274 1,907,292 2,116,313 1,956,593 1,136,109 820,484 58.07% Miscellaneous Revenue1,112,369 1,302,160 1,196,018 1,357,373 977,546 613,178 364,368 62.73% Transfers In1,837,416 1,827,564 1,851,759 1,867,398 1,872,581 1,086,506 786,075 58.02% Investment Earnings 150,000 119,831 140,000 68,908 140,000 52,446 87,554 37.46% Other Income17,950 13,306 17,900 61,025 27,450 9,306 18,144 33.90% Use of Fund Balance286,325 - 254,891 - 254,891 0.00%Total General Fund Revenues30,427,622$ 31,498,546$ 32,624,438$ 34,370,158$ 34,082,737$ 19,388,677$ 14,694,060$ 56.89%General Fund Expenditures: General Government: Administration939,391$ 980,087$ 979,183$ 1,012,841$ 1,037,235$ 573,019$ 464,216$ 55.24% Accounting876,216 873,987 912,685 902,901 933,624 502,535 431,089 53.83% Assessing559,749 560,979 602,299 601,687 641,038 350,215 290,823 54.63% Human Resources693,598 788,823 805,929 857,950 748,718 453,497 295,221 60.57% Community Development1,151,467 1,118,444 1,245,613 1,253,687 1,385,036 741,944 643,092 53.57% Facilities Maintenance1,053,715 1,039,699 1,094,836 1,072,749 1,115,877 640,164 475,713 57.37% Information Resources1,456,979 1,406,187 1,468,552 1,374,074 1,564,128 822,526 741,602 52.59% Communications & Marketing566,801 562,063 635,150 571,815 608,228 328,447 279,781 54.00% Community Outreach8,185 6,680 24,677 22,380 25,587 10,849 14,738 42.40% Engineering506,996 223,491 492,838 381,148 549,251 290,078 259,173 52.81%Total General Government7,813,097$ 7,560,440$ 8,261,762$ 8,051,233$ 8,608,722$ 4,713,274$ 3,895,448$ 54.75% Public Safety: Police7,571,315$ 7,769,592$ 8,511,557$ 8,248,745$ 8,698,661$ 5,030,827$ 3,667,834$ 57.83% Fire Protection3,458,161 3,535,716 3,722,396 3,759,386 4,030,153 2,255,440 1,774,713 55.96% Inspectional Services2,006,200 1,867,618 2,139,325 2,002,445 2,216,075 1,222,842 993,233 55.18%Total Public Safety13,035,676$ 13,172,927$ 14,373,278$ 14,010,577$ 14,944,889$ 8,509,108$ 6,435,781$ 56.94% Operations & Recreation: Public Works Administration222,994$ 236,304$ 232,437$ 213,383$ 241,304$ 139,803$ 101,501$ 57.94% Public Works Operations2,625,171 2,571,496 2,763,735 2,388,560 2,907,781 1,482,709 1,425,072 50.99% Organized Recreation1,290,038 1,277,046 1,304,470 1,360,454 1,431,260 925,589 505,671 64.67% Recreation Center1,543,881 1,561,224 1,591,115 1,575,042 1,602,935 947,953 654,982 59.14% Park Maintenance1,445,813 1,412,612 1,550,033 1,513,700 1,634,249 915,194 719,055 56.00% Westwood531,853 508,576 564,055 560,744 576,173 314,003 262,170 54.50% Natural Resources433,750 379,193 472,049 377,617 479,408 151,079 328,329 31.51% Vehicle Maintenance1,285,489 1,323,358 1,333,520 1,118,048 1,358,946 638,238 720,708 46.97%Total Operations & Recreation9,378,989$ 9,269,808$ 9,811,414$ 9,107,547$ 10,232,056$ 5,514,568$ 4,717,488$ 53.90% Non-Departmental: General 4,000$ 7,562$ -$ 123,720$ 30,351$ 17,703$ 12,648$ 58.33% Transfers Out- 1,050,000 - 2,194,245 - - - 0.00% Contingency195,860 13,834 177,984 14,438 266,719 - 266,719 0.00%Total Non-Departmental199,860$ 1,071,396$ 177,984$ 2,332,403$ 297,070$ 17,703$ 279,367$ 5.96%Total General Fund Expenditures30,427,622$ 31,074,572$ 32,624,438$ 33,501,760$ 34,082,737$ 18,754,654$ 15,328,083$ 55.03%Study Session Meeting of August 22, 2016 (Item No. 4) Title: July 2016 Monthly Financial ReportPage 4 Budget to Actual - Enterprise FundsAs of July 31, 2016Current BudgetJul Year To DateBudget Variance% of BudgetCurrent BudgetJul Year To DateBudget Variance% of BudgetCurrent BudgetJul Year To DateBudget Variance% of BudgetCurrent BudgetJul Year To DateBudget Variance% of BudgetOperating revenues: User charges 5,967,419$ 2,445,646$ 3,521,773$ 40.98% 6,404,588$ 3,155,357$ 3,249,231$ 49.27% 3,295,700$ 1,414,121$ 1,881,579$ 42.91% 2,717,638$ 1,362,077$ 1,355,561$ 50.12% Other 265,000 369,532 (104,532) 139.45% 30,000 13,703 16,297 45.68% 101,000 111,679 (10,679) 110.57% - - - Total operating revenues 6,232,419 2,815,177 3,417,242 45.17% 6,434,588 3,169,060 3,265,528 49.25% 3,396,700 1,525,799 1,870,901 44.92% 2,717,638 1,362,077 1,355,561 50.12%Operating expenses: Personal services 1,285,538 777,887 507,652 60.51% 571,540 350,516 221,024 61.33% 536,896 251,396 285,500 46.82% 689,746 298,026 391,720 43.21% Supplies & non-capital 544,300 101,053 443,247 18.57% 64,550 24,901 39,649 38.58% 130,600 56,606 73,994 43.34% 30,100 2,624 27,476 8.72% Services & other charges 1,659,607 782,851 876,756 47.17%4,168,158 2,976,210 1,191,948 71.40% 2,558,367 1,093,196 1,465,171 42.73% 589,664 149,396 440,268 25.34% Depreciation * Total operating expenses3,489,445 1,661,791 1,827,654 47.62% 4,804,248 3,351,627 1,452,621 69.76% 3,225,863 1,401,198 1,824,665 43.44% 1,309,510 450,046 859,464 34.37%Operating income (loss)2,742,974 1,153,387 1,589,587 42.05% 1,630,340 (182,567) 1,812,907 -11.20% 170,837 124,602 46,235 72.94% 1,408,128 912,030 496,098 64.77%Nonoperating revenues (expenses): Interest income - - - 10,000 3,753 6,247 37.53% 18,000 10,476 7,524 24,000 10,923 13,077 Other misc income- - - - - - 2,500 - 2,500 - - - Interest expense/bank charges(241,416) (145,367) (96,049) 60.21% (16,414) (10,771) (5,643) 65.62% (11,000) (8,209) (2,791) 74.63% (51,535) (21,936) (29,599) 42.56% Total nonoperating rev (exp)(241,416) (145,367) (96,049) 60.21% (6,414) (7,018) 604 109.42% 9,500 2,266 7,234 23.86% (27,535) (11,013) (16,522) 40.00%Income (loss) before transfers2,501,558 1,008,020 1,493,538 40.30% 1,623,926 (189,585) 1,813,511 -11.67% 180,337 126,868 53,469 70.35% 1,380,593 901,017 479,576 65.26%Transfers inTransfers out(567,429) (331,000) (236,429) 58.33% (776,357) (452,875) (323,482) 58.33% (220,611) (128,690) (91,921) 58.33% (303,949) (177,304) (126,645) 58.33%NET INCOME (LOSS)1,934,129 677,020 1,257,109 35.00% 847,569 (642,460) 1,490,029 -75.80% (40,274) (1,822) (38,452) 4.52% 1,076,644 723,714 352,930 67.22%Items reclassified to bal sht at year end: Capital Outlay(3,801,000) (882,061) (2,918,939) 23.21% (1,860,000) (1,304) (1,858,696) 0.07% (2,500) - (2,500) 0.00% (2,533,000) (163,355) (2,369,645) 6.45%Revenues over/(under) expenditures(1,866,871) (205,041) (1,661,830) (1,012,431) (643,764) (368,667) (42,774) (1,822) (40,952) (1,456,356) 560,359 (2,016,715) *Depreciation is recorded at end of year (non-cash item).Water SewerSolid WasteStorm WaterStudy Session Meeting of August 22, 2016 (Item No. 4) Title: July 2016 Monthly Financial ReportPage 5 Meeting: Study Session Meeting Date: August 22, 2016 Written Report: 5 EXECUTIVE SUMMARY TITLE: City Website Redesign Update RECOMMENDED ACTION: No action at this time. The purpose of this report is to inform the City Council of the status of the redesign of the city website at www.stlouispark.org. POLICY CONSIDERATION: None at this time. SUMMARY: The city is working with consultant Vision to provide redesign, content management service and hosting of the city website at www.stlouispark.org, with launch scheduled for the first quarter of 2017. Through June and July, Vision gathered data from surveys, focus groups, heat maps (a way to visualize where visitors click) and analytics to drive the initial navigation development and design process. Now that those steps are complete Vision has proposed a website wireframe (a skeleton of the design and content navigation) and will be working on a design. Staff is starting work on website content in preparation for content migration. FINANCIAL OR BUDGET CONSIDERATION: Total initial fee is $60,000, with annual maintenance fee of $10,000 for a contract period of three years. Funds are budgeted in the Capital Improvement Program VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged community. SUPPORTING DOCUMENTS: Discussion Prepared by: Jacqueline Larson, Communications and Marketing Manager Jason Huber, IT Manager Reviewed by: Clint Pires, Chief Information Officer Approved by: Tom Harmening, City Manager Study Session Meeting of August 22, 2016 (Item No. 5) Page 2 Title: City Website Redesign Update DISCUSSION BACKGROUND: The discovery phase of the website redesign process took place throughout June and July and included surveying staff about website goals, an online community survey, focus groups, user testing and website analytics. Staff reached out directly via email to nearly 10,000 residents to complete the website survey, in addition to broadcasting the survey link on the city website, in social media, on city cable channels and via the St. Louis Park Sun Sailor. The survey was open from June 9 to July 8, with 253 responses received. Vision also conducted two in-person focus group sessions with community members who volunteered via the online survey, and held user testing. Highlights that will help drive redesign and content on the new site included the following: Focus group participants wanted positive events and news in the “hero” area (top portion) on the home page. User testing showed that only 1 of 25 tasks used the site search bar. None of the users returned to the home page to complete the next task. Clear, clean titles are needed for information. Heat maps showed that the search function was not clicked on in significant numbers. Video is never selected on the home page. Action buttons, like pay utility bill, are popular. Analytics showed that 80% of visitors never see the home page; they land on an inside page via a link or search from another site, often Google. Further interesting findings: Visitors to the city website are evenly split between mobile devices and desktops/laptops. More than 80% of visitors are from Minnesota, with nearly 34% of those from St. Louis Park. The next largest group (26%), is from Minneapolis. Most requested web pages for the last 12 months, accounting for 35% of the site’s traffic, included (from most to least): Home page, aquatic park, employment, facilities and parks, parks and recreation, Highway 100 reconstruction, permits and licenses, events calendar, Oak Hill Splash Pad, Westwood Hills Nature Center, indoor ice skating and hockey, city departments, police department, public open indoor skating, and garbage and recycling. While findings showed users rarely used the search function on the city website, search is still important. Vision’s search product allows website administrators to promote content, add search synonyms and key words and connect to public document systems to improve the search results received by users. Search will be a consistently visible and customizable feature of the new city website redesign. NEXT STEPS: Nearly 40 city staff will participate in a half-day website content and plain language training session conducted by Vision on August 23. Plain language is communication that allows the audience to find what they need, understand what they find and use what they find to meet their needs. This training is in preparation for assisting the website redesign team with content assessment and rewrite prior to migration to the new site, scheduled for mid-October. Vision is concurrently working on graphic design for the new website. City staff will continue to provide regular updates to the city council throughout the process and will invite council feedback of final design concepts. Meeting: Study Session Meeting Date: August 22, 2016 Written Report: 6 EXECUTIVE SUMMARY TITLE: Fiber-to-the-Premise (FTTP) Update RECOMMENDED ACTION: None at this time. This report is intended to update the City Council on staff’s efforts to significantly advance one of the City Council’s five Priorities and Goals – St. Louis Park is a Technology Connected Community -- by 2025. POLICY CONSIDERATION: One of the strategies for this goal is to “Encourage More Private Market Consumer Choices”. Is the Council still supportive of this strategy? SUMMARY: Staff last provided a major update on all fiber and broadband related efforts at its February 9, 2015 study session. At that time, staff reported that one of the opportunities at hand was the potential of US Internet (USI) building a fiber-to-the-premise (FTTP) network in St. Louis Park. The net effect of such an effort is (1) St. Louis Park residents and businesses would have an additional choice of broadband providers, and (2) this choice would come in the form of fiber all the way into the home or business building. In effect, it would mimic what US Internet has done in many areas of Minneapolis. Council provided strong support to staff to work with USI consistent with the Council’s adopted Priorities and Goals. Since February 2015, USI and City staff have met so USI understands what is required to install FTTP in St. Louis Park, and what is required of any provider working in the city’s public rights of way. These discussions have resulted in USI investing in fiber network segments in various areas of St. Louis Park so that it can begin deployment of services. The timeline for beginning that deployment has not been solidified. However, since USI’s offerings are restricted to broadband Internet and telephone services, and do not include cable tv, they are able begin marketing to areas as soon as they are built. It is estimated that it would take USI 3-4 years to build out to all St. Louis Park properties, though a full buildout is not required by any law or regulation. As a reminder, Council has authorized staff to enter into agreements to lease excess fiber strands to interested telecommunications providers. The idea of offering this goes back to a 2012 fiber study where staff and consultants met with major and minor telecommunications companies to offer such opportunities. None took advantage of that opportunity. Since then two companies, including USI, have taken advantage of that opportunity. This strategy of speeding the deployment of broadband is also included in the Council’s Priorities and Goals. FINANCIAL CONSIDERATION: Other than staff time to facilitate processes and work on lease agreements, the majority of the financial impact is on providers. Some revenue and assets are generated for the City based on the lease agreements. VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged community. SUPPORTING DOCUMENTS: None Prepared by: Clint Pires, Chief Information Officer Approved by: Tom Harmening, City Manager Meeting: Study Session Meeting Date: August 22, 2016 Written Report: 7 EXECUTIVE SUMMARY TITLE: Outdoor Recreation Facility Naming and Logo Design RECOMMENDED ACTION: No action at this time. The purpose of this report is to inform the City Council of the progress in developing a name for the outdoor recreation facility at The Rec Center campus, and to outline the process going forward for selecting a final name and proceeding with logo design. POLICY CONSIDERATION: None at this time. SUMMARY: In June the city hired St. Louis Park-based advertising agency Nemer Fieger to develop a name and logo for the new outdoor recreation facility. Since that time, Nemer Fieger and city staff have hosted two focus group sessions with 15 stakeholders and community members representing a wide variety of interests in the city. At the first session, focus group participants shared their impressions of the St. Louis Park community and their ideas for the purpose and a vision for the outdoor recreation facility. Participants also were asked to provide ideas of names or words that described the facility. Nemer Fieger then used that information to develop a number of naming concepts, which were presented to the focus group at its second session August 16, 2016. The focus group provided feedback on the concept names, then voted on preferences. FINANCIAL OR BUDGET CONSIDERATION: Total agency fee for account service, research, name and logo development, and file delivery is $23,400. Funding may come in part from the city’s convention visitor bureau fund, as well as the communications budget. VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged community. SUPPORTING DOCUMENTS: Discussion PowerPoint Presentation from Second Focus Group Prepared by: Jacqueline Larson, Communications and Marketing Manager Reviewed by: Clint Pires, Chief Information Officer Cindy Walsh, Operations and Recreation Director Approved by: Tom Harmening, City Manager Study Session Meeting of August 22, 2016 (Item No. 7) Page 2 Title: Outdoor Recreation Facility Naming and Logo Design DISCUSSION BACKGROUND: Focus group participants included 15 stakeholders and community members representing a wide variety of interests in the city: Katherine Arnold, Human Rights Commission member Karen Atkinson, Children First Jonathan Ayele, Children First intern and 2016 SLP High School graduate Becky Bakken, Discover St. Louis Park Michael Gilbert, community member and St. Louis Park Schools employee Lisa Greene, St. Louis Park Community Education George Hagemann, Parks and Recreation Advisory Commission Tiffany Hoffman, Parks and Recreation Advisory Commission Luis Ocampo, Multicultural Advisory Committee member, SLP High School girls’ soccer coach Greg Palmer, Citizen Bank Bob Ramsey, community member Julia Ross, community member and former city council member Ariauna Thompson, Children First intern and 2016 SLP High School graduate Paul Wandmacher/Chad Nicholls, St. Louis Park Hockey Association Debbie Wells, Meadowbrook Collaborative Nemer Fieger staff at the focus groups included JMarie Fieger, Tom Whelan and Les Hazelton. City staff on hand for one or both sessions included Cindy Walsh, Jason West, Jason Eisold, Jacqueline Larson and Nicole Pribbenow. Final name concepts along with vote totals from the focus group are as follows: The ARCHES (11 total votes, 7 first-place votes) o ARCHES: Athletic/Recreation/Community/Hockey/Education/Services The ROC (10 total votes, 2 first-place votes) o ROC: Recreation Outdoor Facility The Canopy (6 total votes, 2 first-place votes) Other names receiving two total votes each were Arches Park, Canopy Park and The 3-6 Center. PRESENT CONSIDERATIONS: The city council is asked to review this report and express any reactions or concerns about the top three name considerations (The ARCHES, The ROC and The Canopy). NEXT STEPS: Barring council concerns with any of the names, the three top names listed above will be presented to the Parks and Recreation Commission at its regular meeting Wednesday, September 7, 2016, and asked to select a final name. Nemer Fieger then will begin development of a logo to support the name. A name and logo will be presented to the city council at an October meeting. Once approved, sign production and marketing of the new facility can begin in advance of its January 2017 grand opening. CITY OF ST. LOUIS PARK PRESENTATION AUGUST 16, 2016 WITHOUT A SENSE OF CARING, THERE CAN BE NO SENSE OF COMMUNITY. -ANTHONY J. D’ANGELO NAMING & LOGO ASSIGNMENT NAMING PHASE RESULTS Study Session Meeting of August 22, 2016 (Item No. 7) Title: Outdoor Recreation Facility Naming and Logo Design Page 3 CITY OF ST. LOUIS PARK PRESENTATION AUGUST 16, 2016 Study Session Meeting of August 22, 2016 (Item No. 7) Title: Outdoor Recreation Facility Naming and Logo Design Page 4 CITY OF ST. LOUIS PARK PRESENTATION AUGUST 16, 2016 Study Session Meeting of August 22, 2016 (Item No. 7) Title: Outdoor Recreation Facility Naming and Logo Design Page 5 CITY OF ST. LOUIS PARK PRESENTATION AUGUST 16, 2016 Arches Pavilion Study Session Meeting of August 22, 2016 (Item No. 7) Title: Outdoor Recreation Facility Naming and Logo Design Page 6 CITY OF ST. LOUIS PARK PRESENTATION AUGUST 16, 2016 Canopy Park / Canopy Pavilion Study Session Meeting of August 22, 2016 (Item No. 7) Title: Outdoor Recreation Facility Naming and Logo Design Page 7 CITY OF ST. LOUIS PARK PRESENTATION AUGUST 16, 2016 The 3-6 Center Study Session Meeting of August 22, 2016 (Item No. 7) Title: Outdoor Recreation Facility Naming and Logo Design Page 8 CITY OF ST. LOUIS PARK PRESENTATION AUGUST 16, 2016 The Crown / Crown Rec Study Session Meeting of August 22, 2016 (Item No. 7) Title: Outdoor Recreation Facility Naming and Logo Design Page 9 CITY OF ST. LOUIS PARK PRESENTATION AUGUST 16, 2016 The East End Study Session Meeting of August 22, 2016 (Item No. 7) Title: Outdoor Recreation Facility Naming and Logo Design Page 10 CITY OF ST. LOUIS PARK PRESENTATION AUGUST 16, 2016 The ARCHES (Athletic / Recreation / Community / Hockey / Education / Services) Study Session Meeting of August 22, 2016 (Item No. 7) Title: Outdoor Recreation Facility Naming and Logo Design Page 11 CITY OF ST. LOUIS PARK PRESENTATION AUGUST 16, 2016 The ROC (Recreation Outdoor Center) Study Session Meeting of August 22, 2016 (Item No. 7) Title: Outdoor Recreation Facility Naming and Logo Design Page 12 CITY OF ST. LOUIS PARK PRESENTATION AUGUST 16, 2016 Arches Pavilion Canopy Park / Canopy Pavilion The 3-6 Center The Crown / Crown Rec The East End The ARCHES (Athletic / Recreation / Community / Hockey / Education / Services) The ROC (Recreation Outdoor Center) Study Session Meeting of August 22, 2016 (Item No. 7) Title: Outdoor Recreation Facility Naming and Logo Design Page 13 Meeting: Study Session Meeting Date: August 22, 2016 Written Report: 8 EXECUTIVE SUMMARY TITLE: Costco Expansion RECOMMENDED ACTION: No action at this time. The purpose of this report is to inform the city council of an application received to expand the tire center and liquor store at the Costco located at 5801 16th Street. POLICY CONSIDERATION: None at this time. SUMMARY: Costco submitted an application to amend their Planned Unit Development (PUD) to construct a 754 square foot addition to its tire center, and a 2,738 square foot addition to its liquor store. The additions would increase the tire center from 5,200 to 5,954 square feet, and the liquor store from 3,884 to 6,622 square feet. The Costco facility is currently 140,920 square feet, and will be increased to 144,412 square feet. The application is currently being reviewed by city departments, and as of the date of this report, it appears to meet code. The tire center addition will be in the front of the building (east side), and will require some minor modifications to the parking lot and sidewalks. The liquor store addition will be to the north side of the building, and will require modification to the landscaping and their private sidewalk leading from the emergency exit to the public sidewalk. The building is currently 37 feet from the property line, and the addition is proposed to be 23 feet from the property line. The minimum setback required is 5.0 feet. The additions have no impact on existing truck routes through the property and city streets. The application is being reviewed as a minor amendment to the PUD, and is scheduled to be on the September 5, 2016 city council agenda as a consent item. FINANCIAL OR BUDGET CONSIDERATION: Not applicable. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Development Plans Prepared by: Gary Morrison, Assistant Zoning Administrator Reviewed by: Sean Walther, Planning & Zoning Supervisor Approved by: Tom Harmening, City Manager © MG2. All rights reserved. No part of this document may be reproduced inany form or by any means without permission in writing from MG2.COSTCO WHOLESALEEXISTING SITE PLANS T . L O U I S P A R K , M I N N E S O T AF E B R U A R Y 0 6, 2 0 0 65801 WEST 16TH STREETST. LOUIS PARK, MN 5541698-2290FEBRUARY 06, 2006EXISTING SITE PLANEX1.1ST. LOUIS PARK# 3770 25' 50'100'VICINITY MAPPROJECT DATA140,920 S.F.131,836 S.F.3,884 S.F.5,200 S.F.341 STALLS14 STALLS181 STALLS3.80 STALLS705 STALLS536 STALLSSETBACKS:JURISDICTION:TOTAL EXIST. BUILDINGEXIST. BUILDING DATA:EXIST. BUILDING AREAEXIST. TIRE CENTEREXIST. LIQUOR SALESBOUNDARIESINFORMATION:PARKING NEEDED TOMAINTAIN 5.0 / 1000 S.F.:9' WIDE STALLSHANDICAP STALLSNO. OF STALLS PER 1000 S.F.TOTAL PARKINGOF BUILDING AREA:PARKING PROVIDED:10' WIDE STALLSPARKING DATA:20'CITY OF ST. LOUIS PARK, MNNOTES:EXISTING CONDITIONS TO BE FIELD VERIFIED.ST. LOUIS PARK, MN 554165801 WEST 16TH STREETZONING:SITE AREA:PROJECT ADDRESS:CLIENT:COSTCO WHOLESALE999 LAKE DRIVEISSAQUAH, WA 9802712.38 ACRES ( 539,192 S.F.)C-2THIS PLAN HAS BEEN PREPAREDBY USING AN ALTA SURVEYPROVIDED BY WESTWOODPROFESSIONAL SERVICES, INC.DATED 1/04/02Study Session Meeting of August 22, 2016 (Item No. 8) Title: Costco ExpansionPage 2 7.9.5AKJ1KJ24535.86.58.297.28HGFEDCBA12453HGFEDCBA5.367.50 4' 8' 16'32'NOTES:EXISTING CONDITIONS TO BE FIELD VERIFIED.HARDLINE RACKSCENTER SECTIONGROCERY RACKSRACK COUNT:TOTAL BUILDINGLIQUOR SALESTIRE CENTERBUILDING AREABUILDING DATA:PROJECT DATA15617,249 S.F.198140,920 S.F.3,884 S.F.5,200 S.F.131,836 S.F.ST. LOUIS PARKLOCATION 377© MG2. All rights reserved. No part of this document may be reproduced inany form or by any means without permission in writing from MG2.COSTCO WHOLESALEEXISTING FLOOR PLANS T . L O U I S P A R K , M NJ A N U A R Y 2 1 , 2 0 1 35801 WEST 16TH STREETST. LOUIS PARK, MN 5541698-2290JANUARY 21, 2013EXISTINGFLOOR PLANEX2.1Study Session Meeting of August 22, 2016 (Item No. 8) Title: Costco ExpansionPage 3 SCALE:6WEST ELEVATION1/16" = 1'-0"SCALE:5SOUTH ELEVATION1/16" = 1'-0"SCALE:2NORTH ELEVATION1/16" = 1'-0"SCALE:1NORTH ELEVATION1/16" = 1'-0"SCALE:ENTRANCE ELEVATION1/16" = 1'-0"SCALE:6BUILDING SIGNAGE1/8" = 1'-0"SCALE:7DIRECTIONAL SIGNAGE1/8" = 1'-0"© MG2. All rights reserved. No part of this document may be reproduced inany form or by any means without permission in writing from MG2.COSTCO WHOLESALEEXISTING ELEVATIONSS T . L O U I S P A R K , M I N N E S O T AF E B R U A R Y 0 6 , 2 0 0 6STREETCITY, STATE98-2290FEBRUARY 06, 2006EXISTINGELEVATIONSEX3.1ST. LOUIS PARK# 3770 4' 8' 16'32'ABBREVIATIONSEXTERIOR FINISH SCHEDULEStudy Session Meeting of August 22, 2016 (Item No. 8) Title: Costco ExpansionPage 4 HHHHHHHHHH(EXISTING)0 25' 50'100'VICINITY MAPPROJECT DATA140,920 S.F.131,836 S.F.3,884 S.F.5,200 S.F.395 STALLS21 STALLS160 STALLS635 STALLSSETBACKS:JURISDICTION:TOTAL EXIST. BUILDINGEXIST. BUILDING DATA:EXIST. BUILDING AREAEXIST. TIRE CENTEREXIST. LIQUOR SALESBOUNDARIESINFORMATION:9' WIDE STALLSHANDICAP STALLSTOTAL PARKINGPROPOSED PARKING PROVIDED:10' WIDE STALLSPARKING DATA:20'CITY OF ST. LOUIS PARK, MNNOTES:EXISTING CONDITIONS TO BE FIELD VERIFIED.ST. LOUIS PARK, MN 554165801 WEST 16TH STREETZONING:SITE AREA:PROJECT ADDRESS:CLIENT:COSTCO WHOLESALE999 LAKE DRIVEISSAQUAH, WA 9802713.04 ACRES (568,200 S.F.)C-2THIS PLAN HAS BEEN PREPAREDBY USING AN ALTA SURVEYPROVIDED BY WESTWOODPROFESSIONAL SERVICES, INC.DATED 1/04/02© MG2. All rights reserved. No part of this document may be reproduced inany form or by any means without permission in writing from MG2.COSTCO WHOLESALEPRELIMINARY SITE PLANS T . L O U I S P A R K , M I N N E S O T AJ U N E 1 4, 2 0 1 65801 WEST 16TH STREET ST.LOUIS PARK, MN 5541698-2290-15JUNE 14, 2016PRELIMINARY SITEPLANP11-12ST. LOUIS PARK# 3773,492 S.F.2,738 S.F.754 S.F.TOTAL PROPOSED BUILDING ADD.PROPOSED TIRE CENTER ADD.PROPOSED LIQUOR SALES ADD.144,412 S.F.3,492 S.F.140,920 S.F.TOTAL NEW BUILDINGTOTAL EXIST. BUILDINGTOTAL PROPOSED BUILDING ADD.SHARED PARKING W/HOME DEPOT59 STALLSStudy Session Meeting of August 22, 2016 (Item No. 8) Title: Costco ExpansionPage 5 7.9KJ1KJ24535.86.58.297.28HGFEDCBA12453HGFEDCBA5.367.5.5A0 4' 8' 16'32'NOTES:EXISTING CONDITIONS TO BE FIELD VERIFIED.HARDLINE RACKSCENTER SECTIONGROCERY RACKSRACK COUNT:TOTAL BUILDING15617,249 S.F.198144,477 S.F.ST. LOUIS PARKLOCATION 377© MG2. All rights reserved. No part of this document may be reproduced inany form or by any means without permission in writing from MG2.COSTCO WHOLESALEPRELIMINARY FLOOR PLANS T . L O U I S P A R K , M NJ U N E 1 4 , 2 0 1 65801 WEST 16TH STREETST. LOUIS PARK, MN 5541698-2290-15JUNE 14, 2016PRELIMINARYFLOOR PLANP21-12LIQUOR EXPANSIONEXISTING TIRE CENTERBUILDING AREABUILDING DATA:PROJECT DATA2,803 S.F.5,200 S.F.131,836 S.F.EXISTING LIQUOR SALES3,884 S.F.TIRE CENTER ADDITION754 S.F.Study Session Meeting of August 22, 2016 (Item No. 8) Title: Costco ExpansionPage 6 1EAST ELEVATION1/16" = 1'-0"3SOUTH ELEVATION1/16" = 1'-0"2NORTH ELEVATION1/16" = 1'-0"4WEST ELEVATION1/16" = 1'-0"0 4' 8' 16'32'ST. LOUIS PARKLOCATION 377© MG2. All rights reserved. No part of this document may be reproduced inany form or by any means without permission in writing from MG2.COSTCO WHOLESALECONCEPT ELEVATIONSS T . L O U I S P A R K , M NJ U N E 1 4 , 2 0 1 65801 WEST 16TH STREETST. LOUIS PARK, MN 5541698-2290-15JUNE 14, 2016CONCEPTELEVATIONSP31-12Study Session Meeting of August 22, 2016 (Item No. 8) Title: Costco ExpansionPage 7 PLANT SCHEDULE KEY Count Name COMMON NAME SCIENTIFIC NAME MATURE SIZE PLANTING SIZE ROOT COND. 999 LAKE DRIVE ISSAQUAH, WA 98027 PROJECT NO. FILE NAME IF THE SIGNATURE, SEAL OR FOUR LINES DIRECTLY ABOVE ARE NOT VISIBLE, THIS SHEET HAS BEEN REPRODUCED BEYOND INTENDED READABILITY AND IS NO LONGER A VALID DOCUMENT. PLEASE CONTACT THE ENGINEER TO REQUEST ADDITIONAL DOCUMENTS. BY DATE DATE ISSUE / REVISION REVIEW CONTACT ENGINEER FOR ANY PRIOR HISTORY TITLESHEET PROJECT SHEET INDEX ISSUE / REVISION HISTORY CERTIFICATION PROJECT MANAGER REVIEW LANDFORMcLandform®and Site to Finish®are registered service marks of Landform Professional Services, LLC. OWNER MUNICIPALITY SES 03.31.2016 31 MARCH 2016 CWC16019 2016ST. LOUIS PARK, MN KEY PLAN EXISTING L201CWC019A.DWG LANDSCAPE PLAN L2.1A NORTH 03060 LANDCAPE REQUIREMENTS LANDSCAPE NOTESSIGNIFICANT TREE REPLACEMENT NO SCALE CONIFEROUS TREE PLANTING1 NO SCALE SHRUB PLANTING2 NO SCALE DECIDUOUS TREE PLANTING3 Study Session Meeting of August 22, 2016 (Item No. 8) Title: Costco Expansion Page 8