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2016/08/08 - ADMIN - Agenda Packets - City Council - Study Session
AGENDA AUGUST 8, 2016 6:10 p.m. CLOSED EXECUTIVE SESSION – Westwood Room 1. 6:10 p.m. Attorney-Client Advice on Pending Arbitration with the International Union of Operating Engineers Local 49 - Closed Pursuant to M.S. 13D.05 6:30 p.m. STUDY SESSION – Council Chambers Discussion Items 1. 6:30 p.m. Future Study Session Agenda Planning – August 15 & 22, 2016 2. 6:35 p.m. West End and Route 9 Transit Study Concept Plan 3. 7:05 p.m. Public Process and Community Engagement (Continued Discussion) 4. 7:35 p.m. Meeting with Congressman Ellison 7:50 p.m. Communications/Updates (Verbal) Written Reports 5. Floodplain Ordinance and Floodplain District Map Amendments 6. Building Readiness Ordinance 7. Arlington Row Plat Revision and PUD Amendments 8. Update on Redevelopment Contract with Cedar Lake Rd Apartments LLC 9. West End Center Renovations (aka Parkdale Center) 7:55 p.m. Adjourn Auxiliary aids for individuals with disabilities are available upon request. To make arrangements, please call the Administration Department at 952/924-2525 (TDD 952/924-2518) at least 96 hours in advance of meeting. Meeting: Closed Executive Session Meeting Date: August 8, 2016 Discussion Item: 1 EXECUTIVE SUMMARY TITLE: Attorney-Client Advice on Pending Arbitration with the International Union of Operating Engineers Local 49 - Closed Pursuant to M.S. 13D.05 RECOMMENDED ACTION: None at this time. POLICY CONSIDERATION: None at this time. SUMMARY: City Attorney Roger Knutson will meet with City Council and the City Manager in a Closed Executive Session to discuss a pending arbitration hearing. FINANCIAL OR BUDGET CONSIDERATION: Not applicable at this time. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: None Prepared by: Nancy Deno, Deputy City Manager/HR Director Approved by: Tom Harmening, City Manager Meeting: Study Session Meeting Date: August 8, 2016 Discussion Item: 1 EXECUTIVE SUMMARY TITLE: Future Study Session Agenda Planning –August 15 and August 22, 2016 RECOMMENDED ACTION: The City Council and the City Manager to set the agenda for the Special Study Session on August 15 and the regularly scheduled Study Session on August 22, 2016. POLICY CONSIDERATION: Does the Council agree with the agenda as proposed? SUMMARY: At each study session approximately five minutes are set aside to discuss the next study session agenda. For this purpose, attached please find the proposed discussion items for the Special Study Session on August 15 and the regularly scheduled Study Session on August 22, 2016. FINANCIAL OR BUDGET CONSIDERATION: Not applicable. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Tentative Agenda – August 15 & 22, 2016 Prepared by: Debbie Fischer, Administrative Services Office Assistant Approved by: Tom Harmening, City Manager Study Session Meeting of August 8, 2016 (Item No. 1) Page 2 Title: Future Study Session Agenda Planning –August 15 and August 22, 2016 AUGUST 15, 2016 6:00 p.m. – Special Study Session – Community Room Tentative Discussion Items 1. 2017 Budget – Administrative Services (90 minutes) The 2017 budget preparation is underway and staff will provide an update on the budget and any changes in revenue and expenditure assumptions. In addition, staff will review the upcoming budget meeting schedule. AUGUST 22, 2016 (Councilmembers Mavity & Sanger Out) 6:30 p.m. – Study Session – Community Room Tentative Discussion Items 1. Future Study Session Agenda Planning – Administrative Services (5 minutes) 2. Living Streets Policy Introduction – Engineering (60 minutes) Engineering has been working with the ESC Transportation work group on developing a Living Streets Policy. Living streets balance the needs of motorists, bicyclists, pedestrians and transit riders in ways that promote safety and convenience, enhance community identity, create economic vitality, improve environmental sustainability, and provide meaningful opportunities for active living and better health. A Living Streets policy ties directly to the City’s Comprehensive Plan goals and policies for multi-modal transportation and environmental stewardship. Communications/Meeting Check-In – Administrative Services (5 minutes) Time for communications between staff and Council will be set aside on every study session agenda for the purposes of information sharing. End of Meeting: 7:10 p.m. Written Reports 3. June 2016 Monthly Financial Report 4. Web Replacement Project Update 5. Fiber to the Premise Update 6. Outdoor Recreation Facility Naming/Logo Update Meeting: Study Session Meeting Date: August 8, 2016 Discussion Item: 2 EXECUTIVE SUMMARY TITLE: West End and Route 9 Transit Study Concept Plan RECOMMENDED ACTION: None at this time. The purpose of this item is to introduce proposed modifications to transit service in St. Louis Park before Metro Transit formally begins taking public comment on the proposed changes. POLICY CONSIDERATION: None at this time. SUMMARY: The West End and Route 9 Transit Study Concept Plan focuses on changing travel patterns in parts of north Minneapolis, Golden Valley, St. Louis Park and Minnetonka. Based on the result of the study, Metro Transit proposes modifications to the transit network to address this new demand. Goals of Metro Transit’s study included simplifying the route structure, providing better connectivity between the West End and downtown Minneapolis, improving the performance and productivity of service in the study area, and ensuring that under-represented communities that rely on transit share in the benefits of service improvements An executive summary and maps describing the study and proposed route and service changes is attached for your information. Steve Mahowald, Senior Transit Planner for Metro Transit, will attend the meeting to present the proposal, and respond to questions and listen to comments from City Council. (Mr. Mahowald will also be presenting this information to the City Council in Golden Valley immediately following the meeting in St. Louis Park.) There will be an official public comment period in September 2016 to allow riders and other stakeholders the opportunity to provide feedback. Community meetings will be held by Metro Transit on Sept. 8 and Sept. 10. In addition, information about the proposed service changes will be available online and Metro Transit staff will board buses to notify customers and reach out to other community-based organizations to help spread the word about the proposed service changes. In addition to commenting in person, the public will be invited to submit comments via telephone, fax, email and the Metropolitan Council website. Project updates will be available at metrotransit.org/west-end. These service changes are planned for implementation in March 2017. FINANCIAL OR BUDGET CONSIDERATION: Not applicable. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: West End and Route 9 Transit Study Concept Plan Prepared by: Sean Walther, Planning and Zoning Supervisor Reviewed by: Michele Schnitker, Deputy Comm. Dev. Dir./Housing Supervisor Approved by: Tom Harmening, City Manager West End and Route 9 Transit Study Concept Plan July 2016 Study Session Meeting of August 8, 2016 (Item No. 2) Title: West End and Route 9 Transit Study Concept Plan Page 2 1 EXECUTIVE SUMMARY: WEST END AND ROUTE 9 TRANSIT STUDY The West End and Route 9 Transit Study focuses on the changing travel patterns in parts of north Minneapolis, Golden Valley, St. Louis Park and Minnetonka and proposes modifications to the transit network to address this new demand. While downtown Minneapolis is still a major regional employment area, most of the region’s jobs are located in dispersed car-oriented suburban employment zones. However, recently more emphasis has been placed on creating suburban areas that integrate residential and employment development together in a pedestrian and transit friendly environment. The West End development near I-394 and Highway 100 in St. Louis Park and Golden Valley is a good example of this type of transit-oriented development. Study Area The project examines existing transit service and opportunities for improvements along Route 9 (west of downtown Minneapolis) and near the growing high-density job and residential opportunities in the West End development. Specifically, the study area is bordered by I-94 to the east, Glenwood Avenue on the north, County Road 73 (Hopkins Crossroad) to the west and Cedar Lake Road/26th Street to the south. Routes under review for this project include Route 9 west of downtown, Route 604 east of Louisiana Avenue Transit Center, Route 649 and Route 675 east of the Louisiana Avenue Transit Center. Project Goals Goals of the study include simplifying the route structure, providing better connectivity between the West End and downtown Minneapolis, improving the performance and productivity of service in the study area, and ensuring that under-represented communities that rely on transit share in the benefits of service improvements: Route 9 currently has six branches. Simplifying the route structure to eliminate some of these variations will make the route easier for customers to understand. Create efficient schedules that provide more reliable and cost-effective service Improve the performance of these routes by reducing or eliminating service on under-utilized or duplicative route segments Focus on opportunities to grow ridership and increase transit market share by recognizing the demographic and development changes that are taking place. This includes providing a faster connection between downtown and the significant mixed use development at the West End as well as ensuring that under-represented communities that rely on transit share in benefits of proposed improvements. Recommended Concept Plan The concept plan proposes routing and frequency changes on Routes 9, 604, 649 and 675. Route 9 will be simplified, with fewer route variations and elimination of service on some route segments. Route 604 will no longer operate between Louisiana Avenue Transit Center and Park Place Park & Ride. Route 649 is proposed for elimination and will instead be served by Routes 9 and new route 645. Route 675 will become a new limited- stop route (Route 645) serving the West End and providing a fast connection to downtown Minneapolis. Route 9 Route 9 will be simplified from six variations to two branches. Service is proposed to be eliminated on Cedar Lake Road between Penn and Glenwood, on the 9B branch along Xenia and Glenwood Avenue west of Penn, on the 9H branch along Ewing/France, 26th Street, Barry Street and the Highway 100 east frontage road. One hundred twenty-eight one-way trips by 64 riders are affected by these changes; 43 of these riders are more than a quarter-mile from other service. The 9D branch along Wayzata Boulevard, Zarthan and 16th Street will be replaced by the new Route 645 service with a thirty-three percent increase of bus trips. Study Session Meeting of August 8, 2016 (Item No. 2) Title: West End and Route 9 Transit Study Concept Plan Page 3 2 All trips will serve the intersection of Glenwood and Penn avenues in the Bryn Mawr neighborhood, providing a more consistent routing and improving the frequency of service to the area of highest ridership. All trips will also serve Laurel and Upton avenues and the West End via Wayzata Boulevard, Utica, 16th Street and Park Place. During peak periods, some trips will be rerouted to serve Cedar Lake Road east of Park Place (Cedar Trails Condominiums). Also, eastbound in the morning peak hour and westbound in the afternoon peak hour, service on the entire route east of Glenwood Avenue and Cedar Lake Road will operate every 20 minutes instead of every 15 minutes. Service on Route 9N on Cedar Lake Road west of Louisiana Avenue to the Greenbrier area in Minnetonka will be improved in the off-peak and will be available hourly on weekdays to match the weekend schedule. During peak periods this area will continue to be served by express routes 643 and 663. Route 604 The portion of the route between Louisiana Avenue Transit Center and Park Place Boulevard and Wayzata Boulevard is proposed for elimination and will be replaced by new Route 645. Twenty-four one-way trips by 12 riders who currently ride east of Louisiana Avenue Transit Center will instead have to transfer between Route 604 and new Route 645. This route change will eliminate route duplication and allow for better timed connections. Route 649 Route 649 is proposed for elimination and will be replaced by Route 9 and new Route 645 to avoid route duplication. Customers currently boarding on Louisiana Avenue and Cedar Lake Road will instead be served by Route 9. Service on Cedar Lake Road east of Park Place would be reduced from five to three trips on Route 9. Travel time for existing Route 649 riders using Route 9 between the West End and downtown Minneapolis will increase by 16 minutes. Seventy one-way trips by 35 riders are affected by this change; all 35 are more than a quarter-mile from express service. Riders using the Park Place Park & Ride and those using Route 649 to commute to jobs in the West End will be served by new Route 645 and have no increase in travel time. All Route 649 customers will continue to have a one-seat ride to downtown Minneapolis. Route 675/new route 645 A significant improvement proposed in this concept plan is all day limited-stop service between downtown Minneapolis and the West End via I-394 all days of the week, providing a 40 percent increase in service to the West End and a trip that is 16 minutes faster than currently provided on Route 9. Existing Route 675 would be modified to create this connection east of the Louisiana Avenue Transit Center by traveling on Wayzata Boulevard, Zarthan Avenue, 16th Street, Park Place and I-394. The route is no longer an express route, so it will be renumbered to Route 645 and a less-expensive local fare will be charged. This reroute adds two-four minutes travel time for existing riders. Most customers board at park and rides with alternate express service, but there are 72 riders boarding east of Ridgedale Shopping Center during the morning rush hour that do not have an alternative and will be impacted by the longer travel time. Public Outreach and Next Steps There will be an official public comment period in September 2016 to allow riders and other stakeholders the opportunity to provide feedback. Community meetings will be held on Sept. 8 and Sept. 10. In addition, information about the proposed service changes will be available online and staff will board buses to notify Study Session Meeting of August 8, 2016 (Item No. 2) Title: West End and Route 9 Transit Study Concept Plan Page 4 3 customers and reach out to other community-based organizations to help spread the word about the proposed service changes. In addition to commenting in person, the public will be invited to submit comments via telephone, fax, email and the Metropolitan Council website. Please visit metrotransit.org/west-end for project updates. These service changes are planned for implementation in March 2017. Study Session Meeting of August 8, 2016 (Item No. 2) Title: West End and Route 9 Transit Study Concept Plan Page 5 GOLDENVALLEYPLYMOUTH MINNEAPOLIS EDINAHOPKINS MINNETONKA SAINT LOUISPARK CEDARLAKECounty Rd 73Louisiana AveTransit Center Westwood Lutheran Church Park Place Blvd& I-394 LAKECALHOUN LAKE OFTHE ISLES Excelsior BlvdLouisiana AveTHEODOREWIRTHPARK BROOKVIEWGOLF COURSE MEADOWBROOKGOLF CLUB Co Rd 73 & I-394 §¨¦394 §¨¦94 ÉÉ55 ÉÉ7 ÉÉ100 £¤169 Lake St Glenwood Ave Lyndale AveMinnetonka Blvd Hopkins CrossroadPenn AveFrance AveDouglas DrWinnetka AveExcelsior BlvdZachary LnLake St 111 3 1 2 1 1 1 25 41 1 1 1 2 31 1 4 2 1 2 92 1 1 1 22 2 1 2 1 3322 1 1 2 6 1 2 1 22 1 414 18 11 20 11 50 34 82 32 11 22 74 12 209 2 1 50 1 2 3 1 2 3 1 1 1 231 2 3 1 1 31 2 4911 12 3 3 2 14 2 2 2 21 3 3 2 5 2 5 11 1 11 1 1 5 1 0 3 1 13 1 2 2 5 2 7 5 1 1 2 2 32 5 1 1 6 2 9 5 81 5 3 1 1 1 2 3 8 1 2 1 11 1 3 3 1257 23 53 61 32 17 48 30 96 14 29 30 13 N GOLDEN VALLEYGOLF CLUB OAK RIDGECOUNTRY CLUB MINIKAHDAGOLF CLUB Figure 10: Study Area Average Weekday Boardings by Stop 0 1 miles !P Park & Ride Lots Study Area Weekday Boardings by Stop Source: Fall 2015 APC Data Areas of Concentrated Poverty !(< 1 !(1 - 5 !(6 - 10 !(11 - 25 !(26 - 50 !(> 50 Boardings Routes Route 675 Route 649 Route 604 Route 9 Study Session Meeting of August 8, 2016 (Item No. 2) Title: West End and Route 9 Transit Study Concept Plan Page 6 7100HOPKINS55Lake StLyndale AveFrance AveExcelsior BlvdLAKECALHOUNCEDARLAKELAKE OFTHE ISLESMinnetonka BlvdLouisiana AveLaurel AveHopkins CrossroadZachary LnWinnetka AveDouglas DrWayzata AveWayzata AveCedar Lk RdCedar Lk RdLouisiana Ave Transit CenterWestwood Lutheran ChurchGlenwood AveCo Rd 73 & I-394Park PlCounty Rd 7316th StFrance AvePenn AveCedar Lk RdLake StMINNETONKASAINT LOUISPARKMINNEAPOLISPark Place Blvd& I-394GOLDENVALLEYPLYMOUTHLouisiana AveExcelsior BlvdEDINA26th StMINIKAHDAGOLF CLUBMEADOWBROOKGOLF CLUBOAK RIDGECOUNTRY CLUBBROOKVIEWGOLF COURSETHEODOREWIRTHPARKGOLDEN VALLEYGOLF CLUBGlenwood Ave604604645645999Areas of Concentrated PovertyPPark & Ride Lots01milesLegendBus RoutesRoute 9Route 604Route 9 Limited ServiceOther RoutesRoute 645 (current Route 675)Figure 13: Proposed Concept PlanN§¨¦394§¨¦94£¤169PPPPStudy Session Meeting of August 8, 2016 (Item No. 2) Title: West End and Route 9 Transit Study Concept PlanPage 7 7100HOPKINS55Lake StLyndale AveFrance AveExcelsior BlvdLAKECALHOUNCEDARLAKELAKE OFTHE ISLESMinnetonka BlvdLouisiana AveLaurel AveHopkins CrossroadZachary LnWinnetka AveDouglas DrWayzata AveWayzata AveCedar Lk RdCedar Lk RdLouisiana Ave Transit CenterWestwood Lutheran ChurchGlenwood AveCo Rd 73 & I-394Park PlCounty Rd 7316th StFrance AvePenn AveCedar Lk RdLake StMINNETONKASAINT LOUISPARKMINNEAPOLISPark Place Blvd& I-394GOLDENVALLEYPLYMOUTHLouisiana AveExcelsior BlvdEDINA26th StMINIKAHDAGOLF CLUBMEADOWBROOKGOLF CLUBOAK RIDGECOUNTRY CLUBBROOKVIEWGOLF COURSETHEODOREWIRTHPARKGOLDEN VALLEYGOLF CLUBGlenwood Ave604604649645645999649LegendAreas of Concentrated PovertyPPark & Ride Lots01milesBus RoutesRoute 9Route 9 Eliminated SegmentRoute 9 Limited ServiceRoute 604 Eliminated SegmentRoute 604Route 649 Eliminated SegmentRoute 675 Eliminated SegmentRoute 645 (current Route 675)Other RoutesFigure 14: Proposed Concept Plan (with eliminated route segments)N§¨¦394§¨¦94£¤169PPPPStudy Session Meeting of August 8, 2016 (Item No. 2) Title: West End and Route 9 Transit Study Concept PlanPage 8 Meeting: Study Session Meeting Date: August 8, 2016 Discussion Item: 3 EXECUTIVE SUMMARY TITLE: Public Process and Community Engagement (Continued Discussion) RECOMMENDED ACTION: None at this time. POLICY CONSIDERATION: Recently, the city council provided direction to staff regarding a public participation/community engagement model for city projects, actions and planning: The city council defines public participation as allowing everyone who wants to be involved to have a voice in the process, and that staff is striving to reach a wide range of people in a variety of creative ways. A successful public participation process sets clear expectations with the public about what type of input we’re requesting and what effect that input can have on the outcome of the process in question. It’s important for staff and council to be on the same page with messages to the public. On longer term projects, it may be necessary to check back in with residents periodically for further public participation and community engagement. Successful public participation and community engagement doesn’t mean that everyone agrees in the end. It means the city provides adequate opportunity and information to allow community members who are affected and who are passionate about a topic to provide input, so that they feel their voices were heard authentically. Based on results from recent meetings (Texas Avenue and Connect the Park) that piloted the previously discussed public participation process, does council believe that preliminary efforts to develop and implement portions of the public participation spectrum meet expectations? SUMMARY: Since the June 27 discussion, the engineering department has implemented a pilot public participation program to host initial meetings on bikeway, sidewalk, Connect the Park and pavement management projects for 2017. These activities are described under Discussion. FINANCIAL OR BUDGET CONSIDERATION: Not applicable. VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged community. SUPPORTING DOCUMENTS: Public Participation Spectrum Informational Materials for Engineering Project Meetings Presentation for July 20 Texas Avenue Meeting Prepared by: Jacqueline Larson, Communications and Marketing Manager Reviewed by: Clint Pires, Chief Information Officer Approved by: Tom Harmening, City Manager Study Session Meeting of August 8, 2016 (Item No. 3) Page 2 Title: Public Process and Community Engagement (Continued Discussion) DISCUSSION BACKGROUND: At its June 27, 2016, study session, the city council provided direction to staff regarding a public participation/community engagement model for city projects, actions and planning as follows. With several meetings already planned for late summer, engineering staff took the initiative to incorporate some of the public participation ideas into these meetings. PRESENT CONSIDERATIONS: Some of the new measures implemented by engineering staff included: Hosting initial meetings for 2017 pavement management projects earlier in the process. Using the Public Participation Spectrum from the International Association of Public Participation to identify public participation goals for the various meetings. Once public participation goals were identified, applicable language from the spectrum was used for informational materials and presentations, and by staff at meetings. Methods used by engineering to reach those who may want to have input included: o Direct mailed postcards o NextDoor posting and emails to neighborhood leadership o City website calendar o Placing signs in the project area with date, time, location and purpose of meeting The following meetings have been held or are scheduled for 2017 projects: July 19: Cedar Lake Bikeway Study July 20: Texas Avenue Reconstruction Project o Attended by an estimated 80-100 people, the largest turnout in recent memory for a meeting of this type. August 4: Connect the Park Bikeway and Trail Projects August 10: Connect the Park Sidewalk Projects August 16: Utica Avenue Pavement Management Project Following the July 20 meeting, engineering staff decided to use a facilitator for its next meeting on August 4 to help manage resident conversation while city staff focus on answering technical questions about the project. NEXT STEPS: City staff will refine the community engagement process further and seek ways to ensure every corner of the community is reached for input when needed. Preliminary efforts to incorporate specific public process language, the current process taking place to identify a name and logo for the outdoor recreation facility; and the upcoming vision process that will be managed by a consultant are sure to provide more lessons on tools and tactics to assist city staff as the public participation model is developed. In the interim, staff will continue to work on tactical tools that will help ensure a consistent process is followed for each city project or initiative for which community engagement is expected or anticipated. Additionally, staff will work on identifying methods to quantify the effectiveness of new public participation methods. Public Participation Spectrum (Developed by the International Association of Public Participation) INFORM CONSULT INVOLVE COLLABORATE ‐‐> EMPOWER PUBLIC PARTICIPATION GOAL To provide the public with balanced & objective information to assist them in understanding the problems, alternatives and/or finding solutions. To obtain public feedback on analysis, alternatives and/or decision. To work directly with the public throughout the process to ensure public issues & concerns are consistently understood & considered. To partner with the public in each aspect of the decision including the development of alternatives and the identification of the preferred solution. To place final decision‐ making in the hands of the public. USE WHEN Want buy in but no specific input Seeking specific public input that will be taken into account when making decision (not just buy in) Want to engage stakeholders early & throughout the process, rather than at only one or two points. Intend to bring together a diverse set of stakeholders to work on an issue & seek consensus. Intend to give decision making authority to the public on all or part of the decision. PROMISE TO THE PUBLIC We will keep you informed. We will keep you informed, listen to & acknowledge concerns & provide feedback on how public input influenced the decision. We will work with you to ensure that your concerns and issues are directly reflected in the alternatives developed and provide feedback on how public input influenced the decision. We will look to you for direct advice and innovation in formulating solutions and incorporate your advice and recommendation into the decisions to the maximum extent possible. We will implement what you decide. POSSIBLE TOOLS Website Social Media Open Houses Newsletter Media Public Comment Focus groups Surveys Public Meetings Workshops Deliberate polling Citizen advisory committees Consensus building Participatory decision making Ballots Delegated decisions EXAMPLES Property taxes, water meter replacement project Playground designs, outdoor skate park location, sidewalk installations Zero waste packaging, comprehensive plan Vision St. Louis Park Bond referendums Study Session Meeting of August 8, 2016 (Item No. 3) Title: Public Process and Community Engagement (Continued Discussion)Page 3 Texas AvenueInformation Meeting July 20, 20162017 Municipal State Aid ProjectStudy Session Meeting of August 8, 2016 (Item No. 3) Title: Public Process and Community Engagement (Continued Discussion)Page 4 Agenda•Welcome/ Introduction•Public participation•Project scope•What is Municipal State Aid?•What is Connect the Park?•Typical sections•Construction •Questions•Open HouseStudy Session Meeting of August 8, 2016 (Item No. 3) Title: Public Process and Community Engagement (Continued Discussion)Page 5 Public Participation•Goal: •Obtain public feedback on project design•Staff will:•Keep you informed•Listen to and acknowledge concerns•Provide feedback on how public input influenced project design Study Session Meeting of August 8, 2016 (Item No. 3) Title: Public Process and Community Engagement (Continued Discussion)Page 6 What is Municipal State Aid (MSA)?•Funding used to pay for Texas Avenue and other streets designated by the City•Provided by the State of MN through a gas taxStudy Session Meeting of August 8, 2016 (Item No. 3) Title: Public Process and Community Engagement (Continued Discussion)Page 7 Study Session Meeting of August 8, 2016 (Item No. 3) Title: Public Process and Community Engagement (Continued Discussion)Page 8 Study Session Meeting of August 8, 2016 (Item No. 3) Title: Public Process and Community Engagement (Continued Discussion)Page 9 Public Improvements•Pavement rehabilitation•Street width•Concrete repair/ replacement•Existing sidewalk•Curb and gutter•ADA upgrades•Public utilities•Watermain (review breaks, age, pipe material)•Sanitary sewer •Storm sewer/ drainageStudy Session Meeting of August 8, 2016 (Item No. 3) Title: Public Process and Community Engagement (Continued Discussion)Page 10 Water and Sewer Services•Residents own the sanitary sewer service from the main to your home.•Property owner can request to have these replaced.•Paid for by property owner•City owns water service from main to curb stop. •These will be replaced if watermain being replaced•Utility work may require tree removalStudy Session Meeting of August 8, 2016 (Item No. 3) Title: Public Process and Community Engagement (Continued Discussion)Page 11 Private Utilities•Opportunity for private infrastructure upgrades:•Gas ‐Centerpoint Energy•Communications –cable, telephone, fiber•Electric –Xcel EnergyStudy Session Meeting of August 8, 2016 (Item No. 3) Title: Public Process and Community Engagement (Continued Discussion)Page 12 Other Considerations•Street Lights•Change out for LEDs•Replace electrical•Traffic Signals•Flashing yellow arrows•Pedestrian countdown timers•Audible pedestrian signals (APS)Study Session Meeting of August 8, 2016 (Item No. 3) Title: Public Process and Community Engagement (Continued Discussion)Page 13 What is Connect the Park?Purpose ‐"To develop a comprehensive, city‐wide system of bikeways, sidewalks and trails that provides local and regional connectivity, improves safety and accessibility, and enhances overall community livability." Study Session Meeting of August 8, 2016 (Item No. 3) Title: Public Process and Community Engagement (Continued Discussion)Page 14 Vision St. Louis Park (2007) •City wide visioning process •Resident driven•Surveys•Community meetings•Citizen advisory committee•City Council, Planning Commission, Parks and Recreation Advisory Commission•Resulted in•Active Living Sidewalk and Trails Plan (2007)•Adopted into Comprehensive Plan (2008)Study Session Meeting of August 8, 2016 (Item No. 3) Title: Public Process and Community Engagement (Continued Discussion)Page 15 Active Living Sidewalk and Trails plan (2007)Study Session Meeting of August 8, 2016 (Item No. 3) Title: Public Process and Community Engagement (Continued Discussion)Page 16 Study Session Meeting of August 8, 2016 (Item No. 3) Title: Public Process and Community Engagement (Continued Discussion)Page 17 Vision St. Louis Park Study Session Meeting of August 8, 2016 (Item No. 3) Title: Public Process and Community Engagement (Continued Discussion)Page 18 Connect the Park Plan (2012)•10‐year plan•32 miles of bikeways•12 miles of sidewalks (city)•Work to address gaps in sidewalk network (property owner)•3 miles of trails•2 north‐south bridge connections over BNSF railroad•Website: ConnectThePark.orgStudy Session Meeting of August 8, 2016 (Item No. 3) Title: Public Process and Community Engagement (Continued Discussion)Page 19 Bikeway Design Considerations•Traffic volume•Vehicle speed•Street width•Number of lanes•Typical bikeway designs:•Share the road•Bike LaneStudy Session Meeting of August 8, 2016 (Item No. 3) Title: Public Process and Community Engagement (Continued Discussion)Page 20 Sidewalk Design Considerations•Driveway grades & lengths •Proximity to structures•Available space in right of way•Trees•Landscaping & vegetation•Fences & retaining walls•UtilitiesStudy Session Meeting of August 8, 2016 (Item No. 3) Title: Public Process and Community Engagement (Continued Discussion)Page 21 Funding•No assessments for residents for City initiated work•Paid for using existing City funds:•MSA –gas tax•Utility fees•General Obligation bonds•Franchise feesStudy Session Meeting of August 8, 2016 (Item No. 3) Title: Public Process and Community Engagement (Continued Discussion)Page 22 Project Area•Texas Ave in Red•Northern limit of Minnetonka Blvd.•Southern limit of Highway 7•Aquila school shown in blueStudy Session Meeting of August 8, 2016 (Item No. 3) Title: Public Process and Community Engagement (Continued Discussion)Page 23 Project Scope•Reconstruction of Texas Avenue between Highway 7 and Minnetonka Boulevard•Evaluation of existing traffic signals•Evaluation of current and future traffic volumes•Replace street lighting with LED fixtures•Water and sanitary sewer mains are not expected to be replaced•Texas Avenue is a designated State Aid route. MnDOT State Aid project development processes apply.•CenterPoint Energy will replace existing gas mains as separate project•Proposed roadway section will incorporate travel lanes, parking, bicycle facilities, and pedestrian facilitiesStudy Session Meeting of August 8, 2016 (Item No. 3) Title: Public Process and Community Engagement (Continued Discussion)Page 24 Study Session Meeting of August 8, 2016 (Item No. 3) Title: Public Process and Community Engagement (Continued Discussion)Page 25 Study Session Meeting of August 8, 2016 (Item No. 3) Title: Public Process and Community Engagement (Continued Discussion)Page 26 Study Session Meeting of August 8, 2016 (Item No. 3) Title: Public Process and Community Engagement (Continued Discussion)Page 27 Study Session Meeting of August 8, 2016 (Item No. 3) Title: Public Process and Community Engagement (Continued Discussion)Page 28 What to expect during construction?•Construction April 2017‐November 2017•Texas Avenue closed to through traffic between Minnetonka Boulevard and 36thStreet –Detour to be posted•CenterPoint Energy gas main project will begin before Texas Avenue roadway construction project•Access maintained most of the time to existing driveways•Minor water, sanitary sewer, and gas utility service interruptions •Parking restrictions during certain construction operations •Dust control•Work hours: •7 am to 10 pm M‐F •8 am to 10 pm Sat,Sun&HolidaysStudy Session Meeting of August 8, 2016 (Item No. 3) Title: Public Process and Community Engagement (Continued Discussion)Page 29 Street Construction•Storage of materials in right‐of‐way•Pavement removal•Curb and gutter•7 day cure time on new concrete•Driveway apron removal•Two layers of asphaltStudy Session Meeting of August 8, 2016 (Item No. 3) Title: Public Process and Community Engagement (Continued Discussion)Page 30 Restoration•Sod•Disturbed areas will be restored with sod•Contractor will water for first 30 days•After 30 days, property owner responsibility•Replacement trees•Replaced in following spring•Number is based on type, size, and health of trees removed•Street trees •Stress from constructionStudy Session Meeting of August 8, 2016 (Item No. 3) Title: Public Process and Community Engagement (Continued Discussion)Page 31 Right of Way Policy•City Responsibility•Coordinate with residents •Shrubs replaced •fences, retaining walls and other improvements removed/relocated by City•Resident Responsibility•Underground irrigation •Pet containment •Perennials and annualsStudy Session Meeting of August 8, 2016 (Item No. 3) Title: Public Process and Community Engagement (Continued Discussion)Page 32 Project Schedule•Concept development: July 2016‐August 2016•Preliminary design: September 2016 –Open House #2•Final Design: October 2016‐January 2017 –Open House #3•City Council Public Hearing‐February 2017•Contract Award‐March 2017•Construction: April 2017‐November 2017Study Session Meeting of August 8, 2016 (Item No. 3) Title: Public Process and Community Engagement (Continued Discussion)Page 33 Public Participation•Staff is asking for feedback on the project design •You can provide feedback by:•Attending Meetings•Comment cards •Email •Site visits•Letters •Phone callsStudy Session Meeting of August 8, 2016 (Item No. 3) Title: Public Process and Community Engagement (Continued Discussion)Page 34 How to stay informed?•Sign up for emails•Website updates •Letterswww.stlouispark.org/engineeringStudy Session Meeting of August 8, 2016 (Item No. 3) Title: Public Process and Community Engagement (Continued Discussion)Page 35 Before we go…….•Thank you for attending!•General question and answer•Small group meeting at layoutsStudy Session Meeting of August 8, 2016 (Item No. 3) Title: Public Process and Community Engagement (Continued Discussion)Page 36 Texas Avenue Public Meeting Questions? Call 952.924.2552 Aquila Elementary School Media Room 8500 W. 31st Street Wed 5:30 – 7:30 July 20 Study Session Meeting of August 8, 2016 (Item No. 3) Title: Public Process and Community Engagement (Continued Discussion)Page 37 5005 Minnetonka Boulevard, St. Louis Park, MN 554162017 Connect the Park Sidewalk Projects Public Meeting Wednesday, August 10, 6-8 p.m. Location: St. Louis Park City Hall, Council Chambers 5005 Minnetonka Blvd., St. Louis Park Attend to look at preliminary concepts and hear about upcoming sidewalk projects in your neighborhood. PRSRT STD U.S. Postage PAID Twin Cities, MN Permit No. 603 Study Session Meeting of August 8, 2016 (Item No. 3) Title: Public Process and Community Engagement (Continued Discussion)Page 38 2017 Connect the Park Sidewalk Projects Public Meeting Wednesday, August 10, 6-8 p.m. Location: St. Louis Park City Hall, Council Chambers 5005 Minnetonka Blvd., St. Louis Park Connect the Park is the City of St. Louis Park’s ten-year plan to construct a comprehensive, citywide network of bikeways, sidewalks and trails. This plan is the result of a resident visioning process in 2008, and was approved by the St. Louis Park City Council in 2013. While the overall plan has already been approved, we want to work directly with residents throughout the 2017 sidewalk projects to gather feedback on the analysis used to develop these projects and on any design alternatives. At this initial meeting, you’ll learn more about the overall Connect the ark plan and specific projects that will affect your neighborhood. We will also inform you about future public meetings where your specific input will be requested. Your comments at the future meetings will be taken into account when making final plans for the project. Throughout the public participation process for 2017 sidewalk projects, city staff is committed to keeping residents informed, listening to and acknowledging your concerns, and providing feedback on how resident input influenced final plans.More information on Connect the Park is available at connectthepark.org Questions? Please contact: Chris Iverson, Transportation Engineer 952.924.2669 or civerson@stlouispark.org The locations of the proposed 2017 sidewalk projects are: Sidewalks • 36½th Street: Between Monterey Drive and Excelsior Boulevard • Barry Street: Between Highway 100 and 26th Street • Xenwood Avenue: Between 27th Street and 29th Street Study Session Meeting of August 8, 2016 (Item No. 3) Title: Public Process and Community Engagement (Continued Discussion)Page 39 5005 Minnetonka Boulevard, St. Louis Park, MN 554162017 Connect the Park Bikeway and Trail Projects Public Meeting Thursday, August 4, 6-8 p.m. Location: St. Louis Park High School, Room C350 6425 W. 33rd St., St. Louis Park Attend to look at preliminary concepts and hear about upcoming sidewalk, bikeway and trail projects in your neighborhood. PRSRT STD U.S. Postage PAID Twin Cities, MN Permit No. 603 Study Session Meeting of August 8, 2016 (Item No. 3) Title: Public Process and Community Engagement (Continued Discussion)Page 40 2017 Connect the Park Bikeway and Trail Projects Public Meeting Thursday, August 4, 6-8 p.m. Location: St. Louis Park High School, Room C350 6425 W. 33rd St., St. Louis Park Connect the Park is the City of St. Louis Park’s ten-year plan to construct a comprehensive, citywide network of bikeways, sidewalks and trails. This plan is the result of a resident visioning process in 2008, and was approved by the St. Louis Park City Council in 2013. While the overall plan has already been approved, we want to work directly with residents throughout the 2017 bikeway and trail projects to gather feedback on the analysis used to develop these projects and on any design alternatives. At this initial meeting, you’ll learn more about the overall Connect the Park plan and specific projects that will affect your neighborhood. You’ll also learn about future meetings at which your specific input will be requested which will then be taken into account when making final plans for the project. Throughout the public participation process for 2017 bikeway and trail projects, city staff is committed to keeping residents informed, listening to and acknowledging your concerns, and providing feedback on how resident input influenced final plans. More information on Connect the Park is available at connectthepark.org Questions? Please contact: Chris Iverson, Transportation Engineer 952.924.2669 or civerson@stlouispark.org The locations of the proposed 2017 bikeway and trail projects are: Bikeways • 28th Street: Between Virginia Avenue and Birchwood Park • 27th Street: Between Birchwood Park and Highway 100 • Texas Avenue: Between Minnetonka Boulevard and 28th Street • 33rd Street: Between Utah and Rhode Island avenues • Texas Avenue & Lake Street: Between Highway 7 and Cedar Lake Trail Trails • Utica Avenue: Between 27th Street and North Cedar Lake Trail Study Session Meeting of August 8, 2016 (Item No. 3) Title: Public Process and Community Engagement (Continued Discussion)Page 41 Study Session Meeting of August 8, 2016 (Item No. 3) Title: Public Process and Community Engagement (Continued Discussion)Page 42 Meeting: Study Session Meeting Date: August 8, 2016 Discussion Item: 4 EXECUTIVE SUMMARY TITLE: Meeting with Congressman Ellison RECOMMENDED ACTION: The City Council is asked to provide direction on the topics it wishes to be discussed with Congressman Ellison during his visit to St. Louis Park on Friday, August 19. POLICY CONSIDERATION: None at this time. SUMMARY: On Friday, August 19 at 8:30 a.m. in the Community Room a meeting has been scheduled with Congressman Ellison to touch base and share information on issues that may be of concern or interest to the city. At this point Mayor Spano and Councilmembers Brausen and Miller have indicated they are planning to attend. To insure we touch on topics of interest to the Council, staff requests input on those matters which the Council wants to be brought to the attention of the Congressman. FINANCIAL OR BUDGET CONSIDERATION: Not applicable. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: None Prepared by: Tom Harmening, City Manager Meeting: Study Session Meeting Date: August 8, 2016 Written Report: 5 EXECUTIVE SUMMARY TITLE: Floodplain Ordinance and Floodplain District Map Amendments RECOMMENDED ACTION: No formal action requested at this time. Staff has prepared amendments to the Floodplain Districts zoning code regulations and the Floodplain District zoning map boundaries. Please inform staff of any questions you might have regarding this item. POLICY CONSIDERATION: Does the City Council wish to update Division 10 Floodplain Districts and the Zoning Map to comply with new Federal and State regulations in order to remain in the National Flood Insurance Program (NFIP)? SUMMARY: The Federal Emergency Management Agency (FEMA) contacted the City of St. Louis Park on May 4, 2016 with a Letter of Final Determination (LFD) to inform the Mayor and City Council that the city’s Floodplain Ordinance must be amended to comply with new and updated Federal regulations with regards to the National Flood Insurance Program no later than November 4, 2016. The updated regulations include updating the Floodplain District boundaries on the Zoning Map to match the boundaries shown on the updated Flood Insurance Rate Map created and managed by FEMA. The Minnesota Department of Natural Resources (DNR) NFIP coordinator followed up with the city on May 12, 2016 stating that the city’s floodplain ordinance currently does not comply with the new federal regulations, and provided a newly updated model floodplain ordinance. Staff has prepared a Floodplain Ordinance draft by modifying the DNR model ordinance to reflect the floodplain regulations St. Louis Park has historically enforced, while at the same time incorporating the language required by FEMA and the DNR. St. Louis Park’s Floodplain District Ordinance draft was submitted to the DNR on July 19, 2016 for their review. The DNR contacted Mayor Spano and city staff on July 25, 2016 stating that the ordinance was conditionally approved with two minor additions including a definition and standards for recreational vehicles. No floodplain district policy changes are suggested at this time. In order to meet the November 4, 2016 adoption deadline, the Planning Commission is scheduled to hold a public hearing and make a recommendation to City Council on August 17, 2016. Notices have been mailed to 215 property owners whose land intersects changes to floodplain district boundaries. The ordinance will be presented to City Council for 1st reading on September 6, 2016. FINANCIAL OR BUDGET CONSIDERATION: Not applicable VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Discussion July 25, 2016 MN DNR Letter of Conditional State Approval Floodplain District Boundary Changes Map Floodplain District Map Prepared by: Jennifer Monson, Planner Reviewed by: Sean Walther, Planning and Zoning Supervisor Approved by: Tom Harmening, City Manager Study Session Meeting of August 8, 2016 (Item No. 5) Page 2 Title: Floodplain Ordinance and Floodplain District Map Amendments DISCUSSION BACKGROUND: The City of St. Louis Park has had a Floodplain District Ordinance in effect since 1976 to enforce strict standards for construction and uses within city floodplains. Historically, the City of St. Louis Park floodplain district ordinance has gone above and beyond what is required by the Federal Emergency Management Agency (FEMA), Minnesota Department of Natural Resources (DNR), and the watershed districts. As per FEMA and MNDNR, the City of St. Louis Park needs to update the city’s floodplain ordinance to adhere to new federal and state requirements no later than November 4, 2016. PRESENT CONSIDERATIONS: The DNR has prepared a model ordinance for cities across Minnesota to use as a guide to rewrite local floodplain ordinances. City staff have adapted the DNR model ordinance to retain the high standards for development within floodplains that St. Louis Park has historically required and to comply with the underlying zoning use districts, while also including the new FEMA and DNR requirements. No floodplain district policy changes are suggested at this time. The Floodplain District Ordinance draft was submitted to the DNR on July 19, 2016 for review. The DNR contacted Mayor Spano and city staff on July 25, 2016 stating that the ordinance was conditionally approved with two minor additions including a definition and standards for recreational vehicles. Staff has amended the model ordinance to incorporate these two items, and it is being reviewed by the Planning Commission for a public hearing and their recommendation on August 17, 2016. In addition to the DNR model ordinance update is a FEMA Map update. In general, the changes to the floodplain boundaries occur along Minnehaha Creek. As part of the process of updating the zoning map, a public hearing notice was published in the Sun Sailor and city staff mailed public hearing notices on August 3, 2016 to the 215 property owners whose land intersects with changes to the boundary. If there is no change to the boundary, then property owners were not notified by mail. Staff’s preliminary review estimates that 29 parcels will be added to the floodplain zoning district boundary and 59 parcels will be removed from the floodplain zoning district boundary. The remaining parcels simply have had the boundary shifting within their borders. Staff also estimates that 1 or 2 buildings have been added to the floodplain zoning district boundary, while 78 have been removed from the district boundary. Although not required by FEMA or DNR, city staff is in the process of developing a webpage to provide St. Louis Park property owners with helpful links to FEMA and DNR resources for more information, and an online mapping tool. This information will be available in advance of when the new FIRM maps become effective on November 4, 2016, but are not yet available. NEXT STEPS: Staff is proceeding on the following schedule: August 17, 2016 – Planning Commission will host a public hearing. September 6, 2016 – City Council will hold a 1st reading of an ordinance. September 19, 2016 – City Council will hold a 2nd reading of an ordinance. September 22, 2016 – The ordinance notice will be sent to the paper. September 29, 2016 – The ordinance will be published in the paper. November 4, 2016 – The ordinance will be effective. Study Session Meeting of August 8, 2016 (Item No. 5) Title: Floodplain Ordinance and Floodplain District Map Amendments Page 3 Study Session Meeting of August 8, 2016 (Item No. 5) Title: Floodplain Ordinance and Floodplain District Map Amendments Page 4 6/04/2013 revision ORDINANCE CERTIFICATION CHECKLIST Please sign and return the checklist and all required documents to the DNR Floodplain Program office when completed. 1. _______________ Date(s) of published hearing notice. _______________ 2. _______________ Date(s) of public hearing. _______________ 3._______________ Date of ordinance adoption. Include 1 certified copy of the adopted ordinance text in its entirety including the signature of the chief elected official and the stamped seal of the community. 4._______________ Date of newspaper publication of adopted ordinance. Include 1 copy of affidavit of publication of the adopted ordinance. Publication of an ordinance summary is acceptable by statute. 5. _______________ Date of official filing of adopted ordinance with County Recorder (______ record book number and ______ page number). If filing of an adopted ordinance with the county auditor is not a standard practice, please indicate “N/A.” 6. _______________ Board of Adjustment/Appeals has been established (yes or no). Note: Cities under charter must also submit a list of any additional requirements for hearings, notices, etc. stated in their charter and not required by statute. Please specify: ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ _______________________________________________ Signature of Clerk/Auditor Study Session Meeting of August 8, 2016 (Item No. 5) Title: Floodplain Ordinance and Floodplain District Map Amendments Page 5 Study Session Meeting of August 8, 2016 (Item No. 5) Title: Floodplain Ordinance and Floodplain District Map AmendmentsPage 6 Westwood HillsNature Center Cedar Manor School Minneapolis Golf Club Knollwood Mall Benilde-St.MargaretSchool Bass LakePreserve Wolfe Park MeadowbrookGolf Course Louisiana Oaks Park Aquila Park St. Louis ParkSenior High School St. Louis ParkMiddle School MethodistHospital JewishCommunity Center ShelardPark City Hall Dakota Park Peter HobartSchool KeystonePark Hannon Lake Victoria Lake Cobble CrestLake Westwood Lake 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SPRINCETON AVE SPRINCETON AVE SBRUNSWICK AVE SWALKER ST41ST ST WYOSEMITE AVE S26TH ST W UTICAAVESMONTEREY AVE SALABAMA AVE SFRANKLIN AVE W AQU IL A A V E S28TH ST W 29TH ST W 16TH ST W WEBSTER AVE SUTAH AVE SVIRGINIA AVE S?úA@ ?úA@ ?úA@ %&e( GbWX GbWX GbWX GzWX ?«A@ ?«A@ )y )y )y GdWXGdWX Proposed Zoning Map ±Updated: August 4, 2016 Prepared by the City of St. Louis Park Community Development Department Zoning Districts Representation: Zoning_Rep POS Park and Open Space R-1 Single-Family Residence R-2 Single-Family Residence R-3 Two-Family Residence R-4 Multiple-Family Residence R-C High-Density Multiple-Family Residence M-X Mixed Use C-1 Neighborhood Commercial C-2 General Commercial BP Business Park O Office I-P Industrial Park I-G General Industrial PUD Planned Unit Development Floodway Flood Fringe General Floodplain Travel Demand Management Boundary 0 0.55 1.10.275 Miles Study Session Meeting of August 8, 2016 (Item No. 5) Title: Floodplain Ordinance and Floodplain District Map Amendments Page 7 Meeting: Study Session Meeting Date: August 8, 2016 Written Report: 6 EXECUTIVE SUMMARY TITLE: Building Readiness Ordinance RECOMMENDED ACTION: None at this time. This report is intended to inform the City Council of staff’s efforts to create an ordinance requiring new and significantly remodeled multi- family residential and commercial buildings to incorporate certain “building readiness” measures. POLICY CONSIDERATION: Is a “building readiness” ordinance as described below in keeping with the Council’s expectations as redevelopment occurs in the community? SUMMARY: One of the many recommendations from the 2012 Fiber Optic Study completed by CTC consultants was that the city consider “…requiring some combination of pathways, fiber connections and internal fiber wiring to be built by developers…during construction, reconstruction, and rehabilitation projects”. Before and since the study, such requirements have been negotiated as part of several developments. Council has indicated an interest in formalizing this requirement in the form of an ordinance. While considering this, staff has identified other “building readiness” requirements that seem consistent with city directions, as follows: 1. Surveillance Camera Readiness – the requirement that surveillance cameras with recommended lighting and painting be installed in strategic locations in parking garages during new construction (and possibly existing garages and during significant remodeling projects). 2. 800 MHz (Public Safety) Radio Readiness – the requirement that repeater / amplifier equipment be installed in new buildings and existing buildings where 800 MHz communications has been demonstrated to be inadequate for public safety purposes. 3. Solid Waste Readiness – the requirement that solid waste (refuse, recycling, organics, yard waste) facilities be installed in multi-family residential and commercial buildings (new and significantly remodeled). Representatives of Community Development, Police, Fire, Operations & Recreation, and Information Resources make up the staff team on this project. Stakeholder input would also be sought for each of the proposed initiatives as part of the public process. For all four building readiness initiatives, it is hoped final Council action can occur by first quarter 2017. FINANCIAL CONSIDERATION: Other than staff time to submit to develop the ordinances, the majority of the financial impact would likely be on building owners, unless the city elects to provide any assistance. VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged community. St Louis Park is committed to be a leader in environmental stewardship. SUPPORTING DOCUMENTS: None Prepared by: Clint Pires, Chief Information Officer Approved by: Tom Harmening, City Manager Meeting: Study Session Meeting Date: August 8, 2016 EXECUTIVE SUMMARY TITLE: Arlington Row Plat Revision and PUD Amendments RECOMMENDED ACTION: None at this time. This report is to provide the Council with information on the request for a plat revision and PUD amendments prior to formal Council action. POLICY CONSIDERATION: Does the Council support the requested revision to the plat to correct a surveyor error and the amendment to the PUD to allow solar panel installations above carports for Arlington Row Apartments. SUMMARY: Melrose Company has submitted an application for a revision to the Plat for Arlington Row West to correct a surveyor error in the previously approved plat. In addition, applications have been submitted for Major Amendments to the PUDs for both Arlington Row East and Arlington Row West to add solar installations designed to be located above carports in the parking lots of both sites. In November 2015 the City Council approved a Comprehensive Plan Amendment, Plat and PUD ordinance amendment for Arlington Row West to allow two, three-story apartment buildings with 17 units in each building (34 units total). The Arlington Row East PUD and Plat were approved in March 2016 to allow one three-story apartment building with 27 units. The plat revision has been requested to amend the historically used legal description that the surveyor found to be ambiguous when trying to place the corner markers required to register the title and plat. This revision will also correct an error the initial surveyor made in drawing the north boundary line. The surveyor drew the north boundary line too far north and included a portion of the right of way in the plat that technically belongs to the city. The PUD will be amended to reflect the changes associated with the plat. The developer is also requesting a major amendment to the PUDs for both Arlington Row West and Arlington Row East to incorporate 40kw solar powered electrical installations that will be constructed above carport structures located on the western portion of the parking lot of Arlington Row West and in the eastern portion of the parking lot of Arlington Row East. A public hearing before the Planning Commission was held on August 3 and the Planning Commission recommended approval on a 4-0 vote. The Plat revision and First Reading of the PUD amendments are scheduled to be presented to the Council on August 15, 2016. VISION CONSIDERATION: St. Louis park is committed to being a leader in environmental stewardship. We will increase environmental consciousness and responsibility in all areas of city business. SUPPORTING DOCUMENTS: Location Map Revised Plat Solar Plans and Renderings Prepared by: Julie Grove, Economic Development Specialist Reviewed by: Sean Walther, Planning and Zoning Supervisor Michele Schnitker, Housing Supervisor/Deputy CD Director Approved by: Tom Harmening, City Manager Written Report: 7 Westwood Hills Rd 13th Ln Wayzata Rhode IslandPennsylania AveTexas Avenue13 1/2 Lane Arlington Row EastArlington Row West Westwood Hills Nature Center Pennsylvania Park Lamplighter Park ´600 Feet Arlington Row Location Map ^_ Study Session Meeting of August 8, 2016 (Item No. 7) Title: Arlington Row Plat Revision and PUD Amendments Page 2 zI : I - i s ?16,-f,vd PAVFMENT LECEND: SITE PIAN CENERAI. NOTES I. MINIMIJMSIIBACKS: mıñTE¡I'rl¡ñı3llB^cK = 2, rr s¡Dt'BtJil D|NC SITB^CK = t{) tT RIAR BUil DIN(; SITBACI( = ! TT 2. loNtN(ì ilß'iiñı zorulNc; =n-l 3. PARKINCSTJMMARY SilEiÃıETTiÎÎÃR3rnr r s = ¡q sURt ^0 il^Nt)t(:Appt.D stAt t_s = 3 TOI^t stìRt^cl sl^lt5 = 52 4. ARTA,/DINSITY'ä'äiÎ-IîTil r;0.,;os(t.fr ()R I ìe6 r\( l^1l,iRVl()lrSS{tR,^(, ^Rl^= tt.64lS(?t PJ R\1()trSSLtRt^( ì ^RtA 26 llì.1 s().It CONCRETE SIDEWALK CONCREIE PAVEMENT 20tu¡ SCALE IN FEET 40 & ----{-<{_t-+ stDtw^tk PI:DFSfRIAN RAMP /t:5 Él.vz.rc;l:v. PROPOSI I) 7ON'NC = PIJII IJII([ COTJNI SIJMMARY TTRDWi:ilM-= I Pf,R 1O PARKIN(; SIAI,TS =rot^t RrQrJtRtD= BlKt SlÂl LS lNSlDt = BIKt ST^llS OtJTS|Dt = TOTAI PROPOSFD = !)AIL_eEEqEE.YoUq!Gr ffi CIVILLEG€ND æOOooWØ øø l a H ø ôn4 @ 0) e & rx LOUCKS PLANNING CI\41 ENGINEËRING LAND SURVEYING LANDSCAPE ARCHITECIURE ENVIRONI\IENTAL 7200 Hemlock Lane, Suitc 300 Maple crove, N,4N 553ó9 I 63.424 .5505 wwvi loucksinc con 05/27t16 - 100% CD's lllll) P'Dic.t l u!2-lr8n7Iñrr¡[¡llrllilfl¡ñr <.- r - .. .,o--r ."-, -i ,. €tx * : +- 34 4{) 25 r5 4t) Rf IAININ(J RAIIINC WHI Rt WAI L IS 30'oR l^lttR l=: E = ,. ¿l l I l \.. : i a l. 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TIII]Y SIIATL COOPTRAft WITII AII IJTIIITY COMPANIIS INMAtNt^tNtN(j It iLtR sIR\4(:t_ ^Nt) / OR RLLö(j^t loN ot ItNts. IilI CONTR^CIOR Sti^il (:ONt^CI (;Ot'titR st^tt oNt cAil ^l 651,454_OOO2 ^lIt^sï 48 ilOURS tN ^DV NCt-FOR T¡tt lOC,{TtoNs ot ^Lt UNDTRGROUND WlRt-S,CABI [S, CONDUIIS. PIPIS, MANHOI IS, VAI VIS OR OIHIR BURIID SIRIJCTURFS tsI I ORII)I(;(;IN(ì. IIIt (]ONIRA(:IOR SIIAI-T RLPAIR OR RI.PIACL IIIt ÀBOVÍ: WIILN I]AMAULI) IJTJRIN(ì (:ONSIRTJCIION AI NOCOSI IO ]IIL OWNLR. tSth Lane4{f'rl I .13ô Wesrv,¡cc - iirs RaoC SITE A e*agtoa Row Âpartmeats West Tereg Âve Sita A 9L Lorts rêrk, Mfi¡ 96 (2s) 4.9 PROPOSED BUILDING RAMP 3 St^tRS ^RCHtT[(-Tl iR^r STÁIRS SFI BIKf s I ()R^Gt (5) C()N(:R{ It PAIIOS wtT¡t s(;RttN w^tt. STI ARCI IITI CTIJRAI CON(ìRI:TI: stDt-w^t K IYP. PARKINC st(ìN 2 ST^tRS Sff ^RC¡ ilIICt tJR^t PROPOSED BUILDING FFE:9 1 9.5 wTil scRttN w^tI stI ARct ilf[clJRAt 5t^tRs stf ' 6.8 ilTICTURAI ^RCHtT[(ì1]R^r {5) CONCRftt slD[w^tK .9 lt. R8.0 ¡YP, - ]E Lot2s.6 ----i 1o.o --1---- 25.¡ ---J-- 16.¡ I 8.5 8.8 5.0 8.5 R3.0 R3.0 24.0 I I I I-l IR12.0 R3.0 (7J BIKI st^¡ ^cCtss[tLtPARKINC st(;N BItiMtNotJs PAVI MTNI R3.0 lltTtiMtNous t)^vtMtNt 18) B¡KI sl^t ts R3.0 I,*^^-..'t_..,' 'rl ì-^. --. I ì '"1 I lNct osti Rt & Rt (-Y(t t IIT¡CTtJRAt WALLS IO M^ tCt I stt lWcorucrrrr PAVTMTNI WI II I l 'tlH ilND lvolr,,'no Inrurruruc SITE PLAN c2.1 15.6 2t9.41 .1''// '--Iir Study Session Meeting of August 8, 2016 (Item No. 7) Title: Arlington Row Plat Revision and PUD Amendments Page 3 Melrose Company LLC ARLINGTON ROW St Louis Park MN Neighborhood Meeting - Solar 2016 July 22 SITE PLAN Study Session Meeting of August 8, 2016 (Item No. 7) Title: Arlington Row Plat Revision and PUD Amendments Page 4 Melrose Company LLC ARLINGTON ROW St Louis Park MN Neighborhood Meeting - Solar 2016 July 22 View from Texas Avenue LOOKING SOUTH Study Session Meeting of August 8, 2016 (Item No. 7) Title: Arlington Row Plat Revision and PUD Amendments Page 5 Melrose Company LLC ARLINGTON ROW St Louis Park MN Neighborhood Meeting - Solar 2016 July 22 SITE PLAN Study Session Meeting of August 8, 2016 (Item No. 7) Title: Arlington Row Plat Revision and PUD Amendments Page 6 Melrose Company LLC ARLINGTON ROW St Louis Park MN Neighborhood Meeting - Solar 2016 July 22 View from 394 LOOKING SOUTHWEST Study Session Meeting of August 8, 2016 (Item No. 7) Title: Arlington Row Plat Revision and PUD Amendments Page 7 HSS STEEL TUBE GALV & PAINTED, BY SOLAR CONTRACTOR 16" CAST IN PLACE PIER WITH RUBBED FINISH AND SLOPED TOP 24" CAST IN PLACE PIER HOLD 6' BELOW FINISH GRADE CAST IN PLACE FOOTING STEEL COLUMN BOLTED TO PIER AND ENCASED IN CONCRETE 18' - 0" PARKING STALL DEPTH SEE MANUF DRAWINGSMIN 8' - 6" CLEARFROM PARKING STALL OPEN END MIN 2' - 0" SEE MANUF DRAWINGS NOTE: •ALL DIMENSION AND MEMBER SIZE SHOWN FOR DESIGN INTENT •SOLAR CANOPY INSTALLER TO PROVIDE ENGINEERED DRAWINGS •ALL EXTERIOR STEEL TO BE GALVANIZED AND PAINTED 6"FINISH GRADE - SEE CIVIL FINISH GRADE3' - 0" ABOVE TOP OF PIER SLOPE DIRECTION SHOWN TYPICAL - INSTALLER TO VERIFY AND COORDINATE FACING TO OPTIMIZE PRODUCTION EFFICIENCY 10°BOLTED CONNECTION CAR "BASH BAR" ICE / SNOW GUARD 8' - 6"1' - 6"8' - 6"8' - 6"8' - 6"1' - 6"8' - 6"0"8' - 6"8' - 6"1' - 6"8' - 6"0"8' - 6"8' - 6"1' - 6"8' - 6"8' - 6"8' - 6"1' - 6"8' - 6"8' - 6"8' - 6"1' - 6"8' - 6"8' - 6"8' - 6"9" 1 AS1.5 27' - 0"27' - 0"27' - 0"27' - 0"27' - 0"27' - 0"12' - 0"12' - 0"162' - 0" 27' - 0"27' - 0"27' - 0" 9"8' - 6"8' - 6"8' - 6"1' - 6"8' - 6"8' - 6"8' - 6"1' - 6"8' - 0"8' - 0"8' - 6" 27' - 0"27' - 0"27' - 0" 81' - 0"12' - 0"12' - 0"27' - 0"27' - 0"27' - 0"0"9"8' - 6"8' - 6"8' - 6"1' - 6"8' - 6"8' - 6"8' - 6"1' - 6"8' - 6"8' - 6"8' - 6"9" 27' - 0"27' - 0"27' - 0" 81' - 0"12' - 0"12' - 0"elness swenson graham architects 500 washington avenue south m inneapolis m innesota 55415 p. 6 1 2 . 3 3 9 . 5 5 0 8 f. 6 1 2 . 3 3 9 . 5 3 8 2 w w w . e s g a r c h . c o m I hereby certify that this plan, specification, or r e p o r t w a s prepared by m e or under m y direct supervision and that I am a duly licensed architect under the laws of the State of M innesota Signature Typed or Printed Nam e License # D ate PROJECT NUM BER D RAW N BY CHECKED BY O RIGINAL ISSUE: REVISIO NS KEY PLAN N O T F O R C O N S T R U C T IO N **D R A F T ** H UD PRO JECT NUM BER 6/29/2016 2:14:45 PMAS1.5 SOLAR CANOPY 215515 M E Checker 7/6/2016 ARLINGTON ROW ARLINGTON ROW ST. LO UIS PARK, M N 5/27/2016 - 100% CD's 092-35807 No. Descr i ption Date 2 7/6/2016 - City PUD Am endm ent 7/6/2016 1/4" = 1'-0"AS1.5 1 Solar Canopy 1/8" = 1'-0"AS1.5 A1 Solar Canopy A - 1 1/8" = 1'-0"AS1.5 B2 Solar Canopy B - 2 1/8" = 1'-0"AS1.5 B1 Solar Canopy B - 1 2 Solar Arrays B1 3 Bays @ 27' OC (60 Panels) 5 x 13 B2 3 Bays @ 27' OC (60 Panels) 5 x 13 A1 6 Bays @ 27' OC (135 Panels) 5 x 27 12" = 1'-0"AS1.5 2 Solar Canopy Study Session Meeting of August 8, 2016 (Item No. 7) Title: Arlington Row Plat Revision and PUD Amendments Page 8 Meeting: Study Session Meeting Date: August 8, 2016 Written Report: 8 EXECUTIVE SUMMARY TITLE: Update on Redevelopment Contract with Cedar Lake Rd Apartments LLC RECOMMENDED ACTION: None, the purpose of this report is to provide a status update on several provisions under the Redevelopment Contract with Cedar Lake Rd Apartments LLC. This project is located on the former Eliot School property. POLICY CONSIDERATION: None. Please inform staff of any questions you might have. SUMMARY: Findings of Lookback Analysis Ehlers recently completed the Lookback analysis required under the Redevelopment Contract with Cedar Lake Rd Apts LLC. Ehlers determined that the Internal Rate of Return for the Eliot Park (now Siena Apartment Homes) project was 14.18% which is below the 18% threshold allowed under the Contract. Therefore no adjustment was necessary to the principal amount of the TIF Note. The Note was subsequently issued at the agreed upon $1,100,000. The results of the Lookback analysis demonstrate that the financial assistance initially agreed to by the EDA did not exceed the amount necessary to make this development financially feasible for the Redeveloper, and the amount of assistance was therefore appropriate. Project Construction Update A building permit has been issued for 2012 Hampshire Ave S.; the location of the second single home required under the Contract. The developer, LDK Builders, expects to begin construction shortly in compliance with the requirements set forth in the First Amendment to the Contract. Redeveloper request for Subordination Agreement Under Section 7.2 of the Contract, the EDA agreed to subordinate its rights under the Contract to the holder of any mortgage securing construction or permanent financing, so long as the subordination is in substantially the form provided in the Contract. The Redeveloper has recently requested that the EDA subordinate its rights under the Contract to the bank providing the permanent financing for the completed Minimum Improvements. The proposed Subordination Agreement is in substantially the form that was included as an exhibit to the Contract and is similar to other subordination agreements the EDA has approved previously. The proposed agreement has been reviewed by the EDA’s legal counsel who recommends its approval. The proposed Subordination Agreement is scheduled for formal consideration by the EDA on August 15th. FINANCIAL OR BUDGET CONSIDERATION: All costs associated with this agreement (Kennedy & Graven) are to be paid by Cedar Lake Rd Apartments LLC. VISION CONSIDERATION: St. Louis Park is committed to providing a well-maintained and diverse housing stock. SUPPORTING DOCUMENTS: None Prepared by: Greg Hunt, Economic Development Coordinator Reviewed by: Kevin Locke, Community Development Director Approved by: Tom Harmening, EDA Executive Director and City Manager Meeting: Study Session Meeting Date: August 8, 2016 EXECUTIVE SUMMARY TITLE: West End Center Renovations (aka Parkdale Center) RECOMMENDED ACTION: None. This report is being provided to inform the Council of an action item that will be placed on the September 6 agenda POLICY CONSIDERATION: None at this time. Please inform staff of questions or concerns you might have. SUMMARY: Excelsior Group has submitted an application for a Minor Amendment to a Special Permit for the property located at 5100 Gamble Drive. The building is one of four buildings included in the Parkdale office development and is referred to as Parkdale Center. Parkdale Center is a 7-story, multi-tenant office building with a large HealthPartners clinic and two office tenants. These tenants occupy only 30% of the building and the rest remains vacant. The applicant has described this vacancy as a result of its outdated appearance, lack of renovation to the interior of the building, and floor plans that are oddly subdivided and configured. The applicant proposes to renovate both the interior and exterior of the building to become more energy efficient and reduce vacancy. The applicant is also rebranding the building to “West End Center”. The scope of redevelopment work includes the following: replacement of all windows and frames, replacement of sections of brick cladding with a glass curtainwall system, removal of a two-story pedestrian staircase at the west entrance of the building, creation of a plaza seating space near the west entrance of the building, installation of a new electronic management system, and renovations to the interior layout of the building. In 1992, a resolution by City Council granted a special (conditional use) permit to allow for an increase in the net floor area by 15,000 square feet and increase in parking for 5100 Gamble Drive. As a condition of approval the site must be developed in accordance with the official exhibits provided with the original construction. The work to be done will adjust these official exhibits but will not add additional square footage. As such, the changes are considered to be a minor amendment and does not require a public hearing. NEXT STEPS: The application will be placed on the City Council consent agenda for September 6, 2016. FINANCIAL OR BUDGET CONSIDERATION: None. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Architectural Plans and Renderings Prepared by: Nicole Mardell, Associate Planner Reviewed by: Sean Walther, Planning and Zoning Supervisor Michele Schnitker, Housing Supervisor/Deputy CD Director Approved by: Tom Harmening, City Manager Written Report: 9 # 5100FFE=890.5LOADING DOCKELEV = 883.56TOLOWERRAMPT H I S A R E A BLDG/PARKINGLINKU N D E R C O N S T R U C T I O NNORTH ENTRYFFE=888.39HEALTH PARTNERSURGENT CAREWEST ENTRY FFE = 901.50 FFE=900.56 X 891.7X 89 0 . 0 X 888.5Utica Ave S Utica Ave S Lilac Dr S·····Project No.Revisions1220 Marshall Street NEMinneapolisMinnesota 55413-1036612.677.7100612.677.7499 faxwww.rsparch.comRSP ArchitectsCertificationProjectForI hereby certify that this plan, specification or report wasprepared by me or under my direct supervision and that I ama duly licensed Professional Engineer under the laws of theState of Minnesota.DateRegistration NumberSignatureDrawn ByChecked ByDateConsultantsEVS, Inc.10025 Valley View RoadSuite 140Eden Prairie www.evs-eng.comMinnesota 55344952.646.0236952.646.0290 fax2016-062.1J. LARSONB. JOHNSON05/27/2016No. Date Description1 08/31/2015STORMWATER BMPs2 09/15/2015CONSTRUCTION DOCUMENTS09/15/201546607NOTICE: The designs shown and described hereinincluding all technical drawings, graphics, and modelsthereof, are proprietary and cannot be copied, duplicatedor commercially exploited, in whole or in part, withoutexpress written permission of RSP Architects. These areavailable for limited review and evaluation by clients,consultants, contractors, government agencies, vendorsand office personnel only in accordance with this Notice.© Copyright RSP Architects 2015. All rights reserved.Parkdales of West End:Parkdale CenterSCHEMATIC DESIGNPRICING PACKAGE5/27/16DEMOLITION PLANStudy Session Meeting of August 8, 2016 (Item No. 9) Title: West End Center Renovations (aka Parkdale Center)Page 2 # 5100FFE=890.5TOLOWERRAMPT H I S A R E A BLDG/PARKINGLINKU N D E R C O N S T R U C T I O NNORTH ENTRYFFE=888.39HEALTH PARTNERSURGENT CAREWEST ENTRY FFE = 901.50 FFE=900.56 X 891.7X 89 0 . 0 X 888.5Utica Ave S Lilac Dr S Project No.Revisions1220 Marshall Street NEMinneapolisMinnesota 55413-1036612.677.7100612.677.7499 faxwww.rsparch.comRSP ArchitectsCertificationProjectForI hereby certify that this plan, specification or report wasprepared by me or under my direct supervision and that I ama duly licensed Professional Engineer under the laws of theState of Minnesota.DateRegistration NumberSignatureDrawn ByChecked ByDateConsultantsEVS, Inc.10025 Valley View RoadSuite 140Eden Prairie www.evs-eng.comMinnesota 55344952.646.0236952.646.0290 fax2016-062.1J. LARSONB. JOHNSON05/27/2016No. Date Description1 08/31/2015STORMWATER BMPs2 09/15/2015CONSTRUCTION DOCUMENTS09/15/201546607NOTICE: The designs shown and described hereinincluding all technical drawings, graphics, and modelsthereof, are proprietary and cannot be copied, duplicatedor commercially exploited, in whole or in part, withoutexpress written permission of RSP Architects. These areavailable for limited review and evaluation by clients,consultants, contractors, government agencies, vendorsand office personnel only in accordance with this Notice.© Copyright RSP Architects 2015. All rights reserved.Parkdales of West End:Parkdale CenterSCHEMATIC DESIGNPRICING PACKAGE5/27/16SITE PLANStudy Session Meeting of August 8, 2016 (Item No. 9) Title: West End Center Renovations (aka Parkdale Center)Page 3 Study Session Meeting of August 8, 2016 (Item No. 9) Title: West End Center Renovations (aka Parkdale Center)Page 2 Study Session Meeting of August 8, 2016 (Item No. 9) Title: West End Center Renovations (aka Parkdale Center)Page 3 Study Session Meeting of August 8, 2016 (Item No. 9) Title: West End Center Renovations (aka Parkdale Center)Page 4