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2016/12/19 - ADMIN - Agenda Packets - City Council - Regular
AGENDA DECEMBER 19, 2016 6:00 p.m. SPECIAL STUDY SESSION – Community Room Discussion Items 1. 6:00 p.m. Employee Compensation Plan Update 2. 6:45 p.m. Review Draft of 2017 Legislative Issues and Priorities Written Reports 3. Agreements for SWLRT Funding and Letter of Intent for Park & Ride Site 7:20 p.m. ECONOMIC DEVELOPMENT AUTHORITY -- Council Chambers 1. Call to Order 2. Roll Call 3. Approval of Minutes 3a. Economic Development Authority Meeting Minutes December 5, 2016 4. Approval of Agenda 5. Reports -- None 6. Old Business -- None 7. New Business 7a. 2017 Final HRA Levy Certification and Budget Adoption Recommended Action: Motion to Adopt EDA Resolution authorizing the proposed levy of a special benefit levy pursuant to Minnesota Statutes Section 469.033, Subdivision 6, and approval of the 2017 Final HRA Levy and Budget for fiscal year 2017. 7b. Subordination Agreement with U.S. Bank National Association – 4900 Excelsior, LLC Recommended Action: Motion to Adopt EDA Resolution approving the Subordination Agreement with U.S. Bank National Association relative to the Purchase and Redevelopment Contract with 4900 Excelsior, LLC. 8. Communications -- None 9. Adjournment 7:30 p.m. CITY COUNCIL MEETING – Council Chambers 1. Call to Order 1a. Pledge of Allegiance 1b. Roll Call 2. Presentations 2a. Retirement Recognition Resolutions for Police Chief John Luse and Deputy Chief Kirk DiLorenzo 2b. Bicycle Friendly Community Recognition Meeting of December 19, 2016 City Council Agenda 3. Approval of Minutes 3a. Special Study Session Meeting Minutes December 5, 2016 3b. City Council Meeting Minutes December 5, 2016 4. Approval of Agenda and Items on Consent Calendar NOTE: The Consent Calendar lists those items of business which are considered to be routine and/or which need no discussion. Consent items are acted upon by one motion. If discussion is desired by either a Councilmember or a member of the audience, that item may be moved to an appropriate section of the regular agenda for discussion. The items for the Consent Calendar are listed on the last page of the Agenda. Recommended Action: Motion to approve the Agenda as presented and items listed on the Consent Calendar; and to waive reading of all resolutions and ordinances. (Alternatively: Motion to add or remove items from the agenda, or move items from Consent Calendar to regular agenda for discussion.) 5. Boards and Commissions -- None 6. Public Hearings -- None 7. Requests, Petitions, and Communications from the Public – None 8. Resolutions, Ordinances, Motions and Discussion Items 8a. Conditional Use Permit – Communication Tower, City of St. Louis Park Recommended Action: Motion to Adopt Resolution granting a Conditional Use Permit for a 70-foot tall communication tower, subject to conditions as recommended by staff. 8b. 2017 Budget, Final City and HRA Property Tax Levies, and 2017-2026 Capital Improvement Plan (CIP) Recommended Action: Motion to Adopt Resolution approving the 2017 Budgets and 2017 Final Property Tax Levy. Motion to Adopt Resolution authorizing the 2017 Final HRA Levy. Motion to Adopt Resolution approving the 2017-2026 Capital Improvement Plan. 8c. PLACE Private Activity Revenue Bond Financing Recommended Action: Motion to Adopt Resolution providing preliminary approval to the issuance of tax-exempt obligations under Minnesota Statutes, Chapters 462C and 474A, as amended, and taking other actions in connection therewith. 8d. Resolution Supporting and Standing With All Members of the St Louis Park Community Recommended Action: Motion to Adopt Resolution “Supporting and Standing with All Members of the St. Louis Park Community”. 8e. Vision St. Louis Park Steering Committee Appointments Recommended Action: Motion to appoint the following people to the Vision St. Louis Park Steering Committee: Lynette Dumalag, Matt Flory, Amaya Fokuo, Lisa Genis, Justin Grays, George Hagemann, Rachel Harris, Curt Rahman and Julie Sweitzer. 9. Communications – None St. Louis Park Economic Development Authority and regular City Council meetings are carried live on Civic TV cable channel 17 and replays are frequent; check www.parktv.org for the schedule. The meetings are also streamed live on the internet at www.parktv.org, and saved for Video on Demand replays. The agenda is posted on Fridays on the official city bulletin board in the lobby of City Hall and on the text display on Civic TV cable channel 17. The agenda and full packet are available by noon on Friday on the city’s website. Meeting of December 19, 2016 City Council Agenda Auxiliary aids for individuals with disabilities are available upon request. To make arrangements, please call the Administration Department at 952/924-2525 (TDD 952/924-2518) at least 96 hours in advance of meeting. CONSENT CALENDAR 4a. Adopt Resolutions to recognize Police Chief John Luse for 39 years of service, and Deputy Chief Kirk DiLorenzo for 35 years of service. 4b. Adopt Resolution accepting this report, establishing and approving plans and specifications, and authorizing advertisement for bids for the replacement of the skate park. 4c. Adopt Resolution supporting Lisa Peilen’s reappointment to the Metropolitan Airports Commission (MAC). 4d. Adopt Resolution authorizing final payment in the amount of $75,443.99 for Project 4015-1100 MSA Street Rehabilitation – Walker Street / 36th Street with Park Construction Company, City Contract No. 46-15. 4e. Authorize execution of a professional services contract with Short Elliott Hendrickson in the amount of $244,582 for Wooddale Bridge Improvements at Highway 7. 4f. Remove Louisiana Station Area Trail from Local Project Construction with SWLRT. 4g. Adopt Resolution authorizing execution of a one (1) year contract with Summit Envirosolutions, Inc. for consultant services related to the implementation of the Reilly Tar & Chemical Corporation (Reilly) Remedial Action Plan (RAP) during year 2017. 4h. Approve for filing Planning Commission Meeting Minutes of October 5, 2016. Meeting: Special Study Session Meeting Date: December 19, 2016 Discussion Item: 1 EXECUTIVE SUMMARY TITLE: Employee Compensation Plan Update RECOMMENDED ACTION: No action needed at this time. The purpose of this discussion is to inform the Council of work that has been done and provide a recommendation to update the Employee Compensation Plan. POLICY CONSIDERATION: Is council supportive of the recommendation to update the Employee Compensation Plan effective January 1, 2017? SUMMARY: The city is required by the Minnesota Pay Equity Act to establish compensation relationships between all positions in order to eliminate gender-based wage disparities. Statute 471.994 requires local governments to establish a job evaluation system in order to determine the comparable work value of each class of employee. The city’s current job evaluation system was based on the PDI Focus System, which has since gone out of business and is no longer supported. In addition, the citywide pay strategy and philosophy has been in place since 1997 with Resolution 97-160. Because it had been so many years since the job evaluation system and citywide pay philosophy program had been approved, the city began a compensation study in April, 2015. Staff now has recommendations for updates to the compensation plan for a January 1, 2017 effective date. FINANCIAL OR BUDGET CONSIDERATION: Funding to allow implementation of the recommended compensation plan is included in the 2017 budget. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Discussion Draft Updated Compensation Plan Prepared by: Ali Timpone, HR Coordinator Reviewed by: Nancy Deno, Deputy City Manager/HR Director Approved by: Tom Harmening, City Manager Special Study Session Meeting of December 19, 2016 (Item No. 1) Page 2 Title: Employee Compensation Plan Update DISCUSSION BACKGROUND: The city is required by the Minnesota Pay Equity Act to have a job evaluation system in order to determine the comparable work value of the work performed by each class of employee. Regulations on pay equity began in 1984 when the Minnesota Legislature passed a bill extending pay equity to all local governments in the state. The law requires local government to analyze its pay structure for evidence of inequities and to report this information to the Department of Management and Budget. The system used by the city (and many other cities in the metro area) was originally developed and owned by Control Data. The program was sold to PDI and maintained for many years. Most recently it was sold and the company that supported the job evaluation system has gone out of business. We have been able to continue to use the system by using a compensation consultant to provide recommendations and remain in compliance with pay equity. We need to continue with a system for pay equity compliance and it was time to study and implement an updated and supported evaluation program. The current compensation pay philosophy for St. Louis Park was put into place in 1997. Our compensation plan was also reviewed during this study. Who conducted the study? In 2015, the city hired Keystone Consulting Group of Minneapolis and Principal Consultant Saado Abboud, Ph.D., to analyze city positions and assign suitable job values to each position. Dr. Abboud has worked with St. Louis Park since 2012 to provide compensation recommendations and is familiar with our current compensation system. Position Evaluation: Dr. Abboud and his staff reviewed job descriptions of all regular, benefit-earning positions. Each position was evaluated using the following five compensable factors: 1. Knowledge, Skills & Competence: The knowledge and skills gained through education, training, and the experience required for fulfilling the overall purpose of the job. 2. Level of Responsibility: The impact by the individual in the job on achieving the objectives of the team, department, business function or organization. 3. Level of Complexity: Complexity refers to the variety and diversity of the work assigned to the job, as well as the complexity of the decisions made to deliver certain results. 4. Contacts & Interpersonal Skills: The extent to which the work involves making contacts, communicating, negotiating or influencing decision-making with people inside and outside the organization. 5. Working Conditions: Refers to exposure to extreme temperature, unpleasant conditions, exposure to injury and health hazards in addition to physical demands that are part of the regular work environment. Impact to City Compensation Plan: The city’s guiding document on strategic pay philosophy is the Compensation Plan that was set by Resolution 97-160, and amended by Resolution 98-145. This plan details the city’s methodology in determining and maintaining base compensation for all positions which allows the city to attract and retain a competent workforce. The plan defines the city’s principles and philosophy on setting pay, annual increases, and which organizations are included in the city’s external market comparisons. After much review and analysis, staff are making a recommendation to change the target pay for employees as defined in the Compensation Plan. A draft copy of the Compensation Plan with recommended changes is attached. Special Study Session Meeting of December 19, 2016 (Item No. 1) Page 3 Title: Employee Compensation Plan Update Comparable Market Cities: There is no change recommended to our comparable market cities. We have used this listing of cities as our market since 1997 and recommend to continue using metro area cities with populations greater than 25,000 but less than 90,000 as our comparable market. This group used to be referred to as “Stanton Group V Cities” and are listed below: Current Target Pay Philosophy: In the 1997 Compensation Plan, target pay for employees differs for exempt and non-exempt positions because of the availability for paid overtime. Non-exempt employees use Q2 (50th quartile) for target pay. Exempt employees use Q3 (75th quartile) for target pay. After much discussion and analysis between our consultant, the city manager, human resources, and directors, staff are recommending that the pay philosophy be equalized between exempt and non-exempt positions. We have done considerable work over the past several years to equalize the benefits levels between exempt and non-exempt and strongly feel that the pay philosophy should also be equalized. Recommended Target Pay Philosophy: After thorough discussion about citywide pay philosophy and our desired standing among our comparable market cities, staff recommends that the St. Louis Park target pay be set at the 85th Special Study Session Meeting of December 19, 2016 (Item No. 1) Page 4 Title: Employee Compensation Plan Update percentile for max pay for all regular benefit-earning positions. The City Manager has identified two primary reasons for doing so. First, city employees are expected to perform at a level above average compared to other cities. The recent organizational culture initiative has underscored this with our employees and will continue. Second, when looking to the future it will be very important that we have systems in place, including a competitive compensation plan, which will allow us to attract and retain top talent. Current and Recommended Pay Ranges: Current pay ranges have a 15% pay spread from minimum to maximum of the range. In the recommendation for the new Compensation Plan, staff recommends a wider pay band of 20% between minimum and maximum. Due to the increased maximum target pay, it makes sense that the time to reach max should be increased. How do employees progress through the pay ranges? The progression through the pay ranges is not recommended to change. Employees are expected to typically begin at the minimum of the range. Upon successful completion of probation, employees are eligible for up to a 5% increase in pay. Employees on probation at year end are eligible for the standard increase, not to exceed the maximum of the range. Employees not on probation at year end are eligible for double the standard increase, not to exceed the maximum of the range. Positions whose current compensation exceeds the new maximum of the ranges shall be ineligible for a base salary adjustment until such time the maximum exacts or surpasses current compensation. However, such positions are eligible to receive a lump sum payment equivalent to the positions salary multiplied by the standard percentage adjustment. Will employee performance influence pay levels? The recommended system does not take into account performance level, as pay grades are based solely on the five compensable evaluation factors previously described. However, management is aware and supervisors will be reminded and trained that solid performance expectations in St. Louis Park are higher than average and that employees will need to be held to that standard. In addition, because staff would not be paid at the top of the market under the proposed plan (100th percentile), there is room to add an optional merit pay program in the future. How does the compensation plan affect union groups? Any actual changes to a union employee’s salary are considered terms and conditions of employment and must be negotiated before being imposed. Upon approval of this citywide strategic pay philosophy, the updated Compensation Plan document will be used as a guide for management’s position in future negotiations. City Manager Compensation: The position of the city manager has a market evaluation conducted by the consultant each year. Since Minnesota has a salary cap, the council uses data from market pay of comparable cities in the Midwest for this comparison. Once this data is received, council sets the city manager salary which also must be in compliance with the salary cap. What are the next steps? Staff would like council’s feedback on the recommended changes to the city’s strategic pay philosophy. If council is receptive, staff will present a resolution for approval at an upcoming regular meeting. Changes to non-union compensation would be effective retroactive to January 1, 2017. 1 COMPENSATION PLAN FOR THE CITY OF ST. LOUIS PARK Effective January 1, 2017 I. EXECUTIVE LIMITATIONS This plan is an authorized policy of the St. Louis Park City Council. The city manager is responsible for its execution and in so doing shall not allow, cause or permit the fiscal integrity of the city, its ethical standards, or public image to be jeopardized. II. SCOPE This plan affects all positions of employment within the City of St. Louis Park including full-time and part-time positions in regular, temporary, or probationary status. In instances where a labor agreement conflicts with this plan, the specific term(s) of the labor agreement shall take precedence over this plan provided the labor agreement is lawful. III. PURPOSE The purpose of this plan is to establish a fair and equitable method of determining and maintaining base compensation in such a way which, over time, will allow the City to attract and retain a competent work force with above average performance. IV. PRINCIPLES In order to fulfill its purpose, the following principles shall govern the practices and administration of the plan. A. Internal Equity: Positions with comparable job values shall have the opportunity to earn comparable salaries. B. Market-Based: Salaries of city positions should be competitive within the marketplace recognized as Stanton 5 cities (metro area cities with populations greater than 25,000 but less than 90,000). C. Performance-Based: Salary increases are limited to employees who perform satisfactorily or better. D. Defined Pay Limit: No position shall be permitted to have a base compensation beyond the maximum of the pay range provided the range is deemed internally equitable and market competitive. E. Predictability: The opportunities and limits of the plan shall be known from the start and should be void of unreasonable and non-defensible changes. Special Study Session Meeting of December 19, 2016 (Item No. 1) Title: Employee Compensation Plan Update Page 5 2 V. DEFINITIONS A. Job Value: A number representing the value of a position to the organization. Determining the Job Value is derived from a point factoring system. Job Value is the primary factor in determining compensation. B. Market Value: Is the sSalary data from the annual Stanton Compensation SurveyLeague of Minnesota Cities salary survey; Group 5our market represents metro area cities with populations between 25,000 and 90,000. Market Value for all positions is the eighty-fifth percentile of range maximums. differs for exempt and non-exempt positions because of the availability for paid overtime. Non-exempt employees use Q2 (fiftieth quartile) figures and exempt employees use Q3 (seventy- fifth quartile) figures as measures. Changes in the Market Values are a primary factor in determining annual adjustments to the Payline. C. Comparable Rate: Used when a Market Value is not available. It is the actual pay rate for a position from either internal or external sources which is materially similar to the position in question. D. Position Salary Range: Each position’s base compensation is represented in this range defined by the Minimum Position Salary and the Payline. 1. Payline: The Payline represents the city’s desired target salary for each position. The Payline is determined by a regression formula which compares the job value and market value for each position. A Payline should be calculated each year based on current data and reflects an appropriate level to ensure it does not fall behind the market. (revised by Council 11/98). 2. Minimum Position Salary: The standard Minimum Position Salary shall be set at 8580% of the Payline. If the result is greater than the Market Median, then the Minimum Position Salary is set to the Market Median. E. Standard Adjustment: Establishes a baseline for position salary adjustments and is derived from the percentage movement in the Payline. F. Apprenticeship: An employee, who for a defined period of time, may not meet the minimum qualifications for a position but is doing so in hopes of becoming fully qualified. VI. POSITIONS OF EMPLOYMENT A. Authority: The city manager is authorized to determine positions of employment, their number, functional responsibilities, scope of authority, and title, provided any other applicable laws, ordinances, and/or Charter provisions are complied with. B. Budget Impact: The city manager may modify, add, or delete any position (except city manager) in order to meet the human resource needs of the city, provided it is lawful and done within the overall context of the city budget. Special Study Session Meeting of December 19, 2016 (Item No. 1) Title: Employee Compensation Plan Update Page 6 3 C. Notification: The city manager shall keep the city council current with changes to position titlesthe compensation plan. VII. JOB VALUES Each position of employment in the city shall be assigned a number representing its value in the organization. The city shall utilize a system which considers skill, effort, responsibility, and working conditions normally required in the performance of the job duties. Each position shall be assured that its point value is kept reasonably current. Job Value shall be a primary consideration in determining base pay. VIII. SALARY ADMINISTRATION Each authorized position in the city shall have established for it a permissible range of base salary. The Payline represents the maximum for the position. A. Establish the Salary Range 1. Identify Job Value according to the prescribed policy. 2. Identify the Market Value or its comparable. 3. Calculate the proper regression formula in order to determine the Payline. If the Market Value (or Comparable Rate) exceeds the Payline, the Payline shall assume the Market Value plus 3%. 4. Set the Minimum at 8580% of Payline. B. Progression through the Salary Range Progression is dependent on satisfactory performance and in such cases the Payline should be reached in 5 7 years barring any circumstance which places the financial integrity of the city in such a condition that it would be imprudent for the city manager to make salary adjustments such as an unforeseen loss of revenue. Therefore, the 5 7 years shall not be considered a guarantee or promise but a goal. C. Standard Adjustment The percentage movement in the Payline from one year to the next is known as the Standard Adjustment. The city manager shall approve the Standard Adjustment by considering updated Market Value data from the Stanton Survey, changes in Job Values, and also such information as the CPI and general financial condition of the city. D. Adjusting Salary Adjustments to Salary shall be made annually and according to the following parameters: 1. Positions compensated at the Payline shall receive 100% of the Standard Adjustment. Special Study Session Meeting of December 19, 2016 (Item No. 1) Title: Employee Compensation Plan Update Page 7 4 2. Positions compensated below the Payline shall receive 200% of the Standard Adjustment not to exceed the Payline. 3. Positions whose current compensation exceeds the Payline (because it was determined prior to the implementation of this plan) shall be ineligible for a base salary adjustment until such time the Payline exacts or surpasses it. However, such positions are eligible to receive a lump sum payment equivalent to the position’s salary multiplied by the standard percentage adjustment. Employees who receive lump sum adjustments for more than one year shall have the lump sum based on the accumulative salary, not the first year salary. E. New Hires Newly hired employees shall have a starting salary commensurate with experience and ability and shall typically be at the Minimum Salary Range. However, the city manager may approve exceptions above or below the minimum providing it is prudent to do so. In such cases, the progression through the Salary Range may be shortened or elongated. F. Successful Completion of Probation Employees deemed by their supervisor and approved by the city manager as having successfully completed a probationary period shall be eligible for a salary adjustment. A typical probationary period is six months but may be extended if circumstances warrant it. The amount may vary depending on the employee’s staring salary in relation to the Payline and ability to achieve the Payline. A typical salary adjustment is 5% for a position starting at the Minimum salary. G. Temporary Job Value Increases Positions assigned duties which materially increase the Value of the Job for a period of at least three months are eligible for a temporary salary adjustment. A temporary/present Payline shall be calculated using the temporary Job Value. The amount of salary increase may be reasonable represented by the percentage increase between the previous and temporary/present Paylines. IX. TRANSITION Positions found to be compensated below 8085% of the Payline as of July January 1, 1997 2017 shall be brought up to said minimum retroactively. Regular implementation of the plan shall begin on January 1, 19982017. X. POINT VALUES AND JOB ANALYSIS MAINTENANCE The city manager shall establish and maintain a policy and procedure for assigning point values representing its relative value to the organization. This policy should also outline the process for regular analysis/review of positions. Special Study Session Meeting of December 19, 2016 (Item No. 1) Title: Employee Compensation Plan Update Page 8 Meeting: Special Study Session Meeting Date: December 19, 2016 Discussion Item: 2 EXECUTIVE SUMMARY TITLE: Review Draft of 2017 Legislative Issues and Priorities RECOMMENDED ACTION: Staff has prepared a draft list of legislative issues and priorities which ultimately are intended to be reviewed on January 9 with Senator Ron Latz, Representative Cheryl Youakim, Representative Peggy Flanagan, Hennepin County Commissioner Marion Greene and Metropolitan Council representative Gail Dorfman. In preparation for that meeting staff asks for Council feedback on the attached draft document. POLICY CONSIDERATION: Does the Council agree with the issues included in the draft document? Would the Council like staff and the city’s legislative delegation to pursue any other issues? Does the Council wish to continue retaining legislative consulting assistance for 2017 to help promote the city’s legislative agenda? SUMMARY: Staff has prepared the attached preliminary list of legislative issues for the January 9 discussion. As the 2017 legislative session progresses, additional issues may arise and we can address those as necessary. It has been our practice to retain lobbying services to assist with legislative and regulatory issues. Administrative Services has used Doug Franzen and Vic Moore of Franzen & Associates, and Emily Tranter of Lockridge, Grindal, and Nauen. Staff asks if Council would like to continue these services for 2017. FINANCIAL OR BUDGET CONSIDERATION: Funding for lobbyists is included in the budget. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: 2017 Legislative Issues and Priorities (Draft) Prepared by: Tom Harmening, City Manager Special Study Session Meeting of December 19, 2016 (Item No. 2) Page 2 Title: Review Draft of 2017 Legislative Issues and Priorities City of St. Louis Park 2017 Legislative Issues and Priorities Transportation Issues and Priorities Southwest LRT Issue: The Met Council, CTIB, Hennepin County RR Authority and the Cities along the SWLRT route very much endorse and support the SWLRT project and cobbled together a means of closing the project funding gap this past summer. The funding solution is not the best approach but it was the only option at the time. A better option would be beneficial to all involved. Analysis: The funding gap of approximately $144.5 million was closed last summer and works. All of the local funding is committed and the engineering, planning and environmental work is is complete. Any opportunity to improve the funding mechanism for the “gap’ would be financially beneficial for the Region and County. Position: The City continues to strongly support the Southwest LRT Project and would support any legislative effort by Hennepin County or the Met Council to improve on the method of funding the project. Redesign and Reconstruction of CSAH 25 Issue: The City and County are working together to prepare a long term vision to transform the CSAH 25 Corridor from the rural design through-route it is today to a multimodal urban boulevard with well-designed landscape architecture and place-making features. The goal is to transform this Hennepin County Road into an amenity rich, pedestrian and transit oriented, development friendly Boulevard, between Trunk Highway 100 and France Avenue. A clear long-term vision for CSAH 25 will serve as a guide both public and private investment in this corridor. Already, the SWLRT Beltline station, park & ride and proposed Joint Development project is beginning to transform the west end of this corridor. The Shoreham mixed-use project is beginning transformation at the east end and the Parkway 25 project will continue the redevelopment pattern. The new concept for CSAH 25, when finalized, will support this change to a more urban place and provide good, attractive access to the Beltline LRT station in St. Louis Park and the neighboring W. Lake LRT station in Minneapolis. Analysis: To transform CSAH 25 into an urban boulevard will require the following actions and considerations: A commitment from Hennepin County, with involvement from Minneapolis, to changing the vision for the corridor. Integration into concept plans of both the planned improvements associated with SWLRT between Beltline Boulevard and Lynn Avenue and the West Lake Street multi-modal transportation plan into the vision for the corridor. Inclusion in concept plans of strong connections to existing and planned bicycle routes, filling the existing gap in access to the Cedar Lake Trail from the north. Consideration in concept plans of the MCES interceptor along the south side, the lack of width on north-south streets, the frontage roadway geometry, circulation/access needs, future land use assumptions, rail/LRT, Beltline Station area plan and design guidelines. Addressing storm water treatment, landscape and pedestrians amenities as well as opportunities for remnant right-of-way to be used for future development. Special Study Session Meeting of December 19, 2016 (Item No. 2) Page 3 Title: Review Draft of 2017 Legislative Issues and Priorities Consideration of the east end “triangle,” where Minnetonka Blvd, CSAH 25, France Avenue and West Lake Street meet. This area presents both opportunities for gateway treatments for both Minneapolis and St Louis Park as well as operational challenges for the movement of traffic, pedestrians, bicyclists and local businesses. Analysis of traffic operations analysis, crash/safety, 2040 forecasts (possibly interim year related to SWLRT improvements), including review of all pedestrian- or bicycle-related crashes. Limits of operations analysis should be the Hwy. 100 west ramp terminal to France Avenue. Inclusion of multimodal improvements, future intersection locations, and lane arrangement and circulation. Consideration of a new name for the roadway that provides a positive identity while eliminating the currently existing address confusion. Just as CSAH 5 is also named Minnetonka Boulevard, CSAH 25 needs a street name around which an image and identity can be built. In the case of CSAH 25, there is added confusion because of its history of being originally part of MN Highway 7, a name that continues to be used by many. CSAH 25 serves many important functions and is home to a surprising number of businesses, residents and property owners. All stakeholders should be informed and involved in the design processes from the beginning. Development of a funding and phasing plan will be necessary. Transforming CSAH 25 will be a large project and will take time and significant resources to implement. New development in the corridor may be able to play a significant role in funding the transformation, but timing will be critical for that to happen. Position: We thank Hennepin County for their participation in the redesign process and request the County’s support for the actual rehabilitation/ reconstruction of CSAH 25 once the schedule is determined. Rehabilitation/ Reconstruction of Minnetonka Boulevard Issue: Minnetonka Boulevard between Trunk Highway (TH) 169 and France Avenue is a Hennepin County road and is one of the few continuous west-to-east roadway connections in the City of St. Louis Park. The Minnetonka Boulevard bridge over TH 100 was reconstructed in 2015 and includes bicycle, pedestrian and intersection improvements that have greatly increased the efficiency and safety in this segment of the corridor. The road to the west and to the east of the new bridge is in need of rehabilitation reconstruction to ensure that it accommodates the best facility for bicycles, pedestrians and motorists. Analysis: In order to extend the bicycle, pedestrian and roadway enhancements that were completed at the Minnetonka Boulevard bridge the following items would need to be addressed. Curb height: Between TH 100 and France Avenue the road is concrete with a bituminous overlay. While the overlay improves the ride for motorists, however, it also reduced the curb height which places the roadway at nearly the same level as the sidewalk on the north side of the street. Sidewalks/Landscaping: The sidewalks require updating to meet ADA requirements for pedestrian ramps, width, and clearance from obstructions. To increase safety and provide a more pedestrian-friendly environment the city would like the County to move the sidewalks away from the street and plant trees in the boulevard. Pedestrian crosswalks: A number of pedestrian crossings should be considered for enhancements. The addition of pedestrian refuge median or bump outs should be considered to make the crossings safer on this four-lane road Special Study Session Meeting of December 19, 2016 (Item No. 2) Page 4 Title: Review Draft of 2017 Legislative Issues and Priorities Bike lanes: The city and county bike plan include bike lanes on this road which could be accomplished by creating a three-lane cross section for the corridor since currently a number of segments are not wide enough to accommodate bike lanes. Intersection modifications: Signal systems and intersection geometrics in the corridor should be studied and updated to include flashing yellow arrows and turn lanes as needed to improve traffic flow. Position: The city is requesting that Hennepin County dedicate funding for the rehabilitation/ reconstruction Minnetonka Boulevard between TH 169 and France Avenue. The design should include facilities/space for bicycles, pedestrians, motorists and aesthetic improvements. Xcel Energy Utility Relocation Issue: Xcel Energy has utility infrastructure in the public right-of-way. It’s often necessary for Xcel to relocate their infrastructure in order for the city to complete construction projects. When it’s not done in a timely manner it delays the completion of city projects, which in turn generates downtime charges that the contractor passes on to the city. Analysis: During the design of city infrastructure projects, the city tries to avoid requiring Xcel to relocate their facilities, however many times it is necessary. Understanding that Xcel needs time to plan for this work, Xcel is notified of the annual Capital Improvement Plan in the fall of the year preceding construction. In January of the year of construction, staff has a meeting with all utilities to review impacts. Also, plans are sent to all utilities indicating areas where there is a potential conflict with their facilities. Staff will meet individually with Xcel during the design to discuss the conflicts and their schedule. Even with these efforts, Xcel’s utility relocations have delayed a number of projects in the city. In 2015, a sidewalk project on Texas was supposed to be completed by Labor Day but Xcel did not complete their work until mid-October. Due to the warm weather last fall, the contractor was able to complete the project the week of Thanksgiving. However, weather is not always on our side. Additionally, the contractor asked for $22,000 in downtime charges due to the delays incurred on this project. The city does not have the same experiences with other private utility providers. Position: The city supports legislation that assists Xcel Energy in completing their relocation work in a timely manner to avoid delays and additional cost on city-led infrastructure projects. Transportation Funding Issue: A comprehensive transportation system is a vital component in planning for and meeting the physical, social and economic needs of our state and metropolitan region. Adequate and stable sources of funding are necessary to ensure the development and maintenance of a high quality, efficient and safe transportation system that meets these needs and that will position the state and region to be economically competitive in the years ahead. Analysis: Under current transportation financing structures, transportation needs in the metropolitan region continue to be inadequate and underfunded. Our transportation funding system relies primarily on local property taxes and fees and the motor vehicle sales tax (MVST) for transit. Automobiles are becoming more fuel efficient and MVST receipts continue to lag behind projections, resulting in funding levels that continually fail to meet demand. Transportation funding and planning must be a high priority for state, regional and local policymakers so that the transportation system can sufficiently meet the needs of the state’s residents and businesses and its projected population growth. Funding and planning for our regional and statewide systems must be coordinated at the federal, state, regional and local levels to optimally achieve long term needs Special Study Session Meeting of December 19, 2016 (Item No. 2) Page 5 Title: Review Draft of 2017 Legislative Issues and Priorities and goals. In addition, cities lack adequate tools and state resources for the maintenance and improvement of municipal systems, with resources restricted to property taxes and special assessments. Cost participation requirements have overburdened city budgets. It is imperative that alternative revenue generating authority be granted to municipalities and state resources be made available for this purpose to relieve the burden on the property tax system. Position: The city: Supports stable and sufficient statewide transportation funding and local tools to meet the long-term transportation system needs of the region and local municipal systems; Supports funding to assist cities overburdened by cost participation responsibilities.; Supports state funding for state highway projects, including congestion and safety improvements; and Supports state financial assistance, as well as innovations in design and construction. Transit Financing Issue: The Twin Cities metropolitan area is served by a regional transit system that is expanding to include rail transit and dedicated busways. Any operating subsidies necessary to support this system should come from a regional or statewide funding source. The property taxpayers of individual cities and counties should not be required to fund the operation of specific transit lines or routes of service within this regional system. Analysis: MVST revenue projections have not been reliable and the Legislature has repeatedly reduced general fund support for Metropolitan Transit. As a result, the regional transit providers continue to operate at a funding deficit. Shifting demographics in the metropolitan region will mean increased demand for transit in areas with and without current transit service. Position: The city supports stable and growing revenue sources to fund the operating budget for all regional transit providers at a level sufficient to meet the growing operational and capital transit needs of the region and to expand the system to areas that currently have little or no transit options. The city also supports an increase in the regional sales tax to fund the expansion of regular route service, the continuing capital expenses and expanded operational needs of the metropolitan transit system, if the increase is accompanied by sufficient local controls over the collection and expenditure of the new revenue and geographic balance is maintained in the expansion of service to allow cities to appropriately plan for growth in population and service needs along new and expanded transit service. The city opposes diversions of the uses of this tax for any other purposes. Community Development Issues and Priorities Elmwood TIF District Extension Clarification Issue: There is a need to clarify that the 2009 Special Legislation Extending the Duration of the Elmwood TIF district was to allow the funding of public infrastructure. Analysis: The special legislation extended the duration the Elmwood TIF District 7 years to 2029 to help fund redevelopment and infrastructure improvements in the district. However it did not make it clear that the EDA has the authority to use tax increment from the district to fund expenses incurred for infrastructure, the usual pooling requirements and six-year rule. We need that authority to complete the Wooddale/Hwy 7 Interchange improvements. Special Study Session Meeting of December 19, 2016 (Item No. 2) Page 6 Title: Review Draft of 2017 Legislative Issues and Priorities Position: The City seeks special legislation to clarify that the 2009 Special Legislation authorizes the EDA to use tax increment from the Elmwood district through the extended term of the district, notwithstanding Minnesota Statutes, Section 469.1763, for infrastructure serving the district. TIF District Statutory Modifications Issue: Tax Increment Financing (TIF) remains the most viable tool for local economic development and community reinvestment efforts. TIF is a method local governments use to pay for the costs of qualifying improvements necessary to create new investment, redevelopment, or publicly-assisted housing. The financing of the qualifying improvements is paid from the increased property taxes generated from the new development, redevelopment, or housing that would not occur “but for” such assistance. There are steps that the State could take that would enhance the effectiveness of TIF, leverage additional private investment and create more jobs and tax base in communities. The current types of State-authorized TIF districts lack flexibility and do not adequately address the varied and unique redevelopment situations found in urban communities. Currently, the Minnesota TIF Act requires more than 50% of the buildings in a project area be found to be substandard to qualify as a Redevelopment TIF District. In redevelopment situations involving only a small number of parcels, this can be an insurmountable standard to meet thus preventing new investment from occurring. Position: The City supports greater flexibility and the inclusion of additional uses within current TIF districts. In particular, the City supports a minor modification of the Redevelopment TIF District statute requiring 50% or more of buildings within project areas be found to be substandard. The City supports the elimination of the 5-year rule for districts that take longer to develop. To spur additional development, the City supports lengthening the duration of Economic Development TIF Districts to a full 10 years, or nine years from first tax increment collection. In addition, the City supports expanding authority to allow for the establishment of Economic Development TIF Districts for assisting with commercial project development for the purpose of retention and expansion of existing businesses and the attraction of new business to the state to create and retain jobs. The City further supports the establishment of Transit Oriented TIF Districts within one-half mile of light rail corridors and one mile from light rail corridor train stations for the purposes of promoting economic development, redeveloping blighted areas, and the development of housing near light rail corridors. Eligible expenditures within the district include but are not limited to (1) the city's or authority’s share of the costs necessary to provide for the construction of any southwest light rail transit station and related infrastructure, including but not limited to parking facilities, including structured parking, pedestrian overpasses, pedestrian connections, and walkways or trails; (2) infrastructure and roadway improvements, including but not limited to sanitary sewer, water, storm sewer and utility improvements; (3) land acquisition costs; (4) costs related to environmental remediation, soil correction, demolition, and relocation; (5) site improvement costs; (6) costs incurred with respect to the development of or rehabilitation of housing; and (7) related administrative costs. Additionally, if two or more cities or authorities propose a joint development or adjacent developments, the cities or authorities would be allowed to expend up to 25% of the total revenue derived from tax increments generated from such a tax increment district to pay for the eligible expenditures of another tax increment district located outside the city’s corporate limits Special Study Session Meeting of December 19, 2016 (Item No. 2) Page 7 Title: Review Draft of 2017 Legislative Issues and Priorities DEED Program Funding Issue: The Department of Employment & Economic Development (DEED) is critically important in the support of communities and local economic development initiatives. DEED manages several funding programs utilized by the City which have positively impacted St. Louis Park. Position: The City believes that continued funding of DEED programs at the same, or an increased level is vital to economic growth across Minnesota. The City supports legislative initiatives that strengthen funding levels for economic development programs administered by DEED and other state agencies such as Small Business Development Centers, the Minnesota Investment Fund, the Job Creation Fund, Brownfield Cleanup and Redevelopment Grant Program, Transportation Economic Development Program and proposed new financing tools that support development along transit corridors. Special Service Districts Statutory Authority Issue: In 1988, cities were granted general authority under Minn. Stat. § 428A.01 to § 428A.101 to establish Special Service Districts. As currently written, only commercial properties can financially participate within Special Service Districts. This is challenging for funding additional services within mixed-use project areas. The City of St. Louis Park has established six Special Service Districts, including multiple sections of Excelsior Boulevard. Providing infrastructure improvements and on-going maintenance at the LRT station areas will also be a need Position: The city supports the inclusion of multi-family housing developments as financial participants within Special Service Districts and the establishment of Special Service Districts around transit and LRT station areas. Establish a TOD Affordable Housing Fund Issue: Efforts are being made to develop a corridor-wide housing strategy for the SWLRT Corridor for providing a full range of housing options specifically within a half-mile of the station areas. The fundamental issue with respect to the traditional approaches to infill/redevelopment and mixed- income housing production/preservation is an absence of funds. Position: The city supports the creation of a TOD Affordable Housing Fund and requests that Hennepin County and the State provide a financial resource to be used to support the preservation and creation of affordable housing along the SWLRT corridor. Affordable Housing Financing Issue: Last year the Governor’s bonding package included a request for $70 million for Housing Infrastructure (HIB) and $20 million for General Obligation (GO) Bonds for affordable housing. GO bonds can be used to rehabilitate public housing. HIB bonds can be used to finance several types of projects including new construction or rehabilitation of supportive and affordable housing and preservation of existing federally subsidized rental housing. The bonding request would help fund a number of developments that are currently in the pipeline. This year’s “Homes for All” request aims to fund housing to serve an estimated 4,100 low-income households around the state. The $70 million in HIB would help generate roughly 1,700 units and the $20 million GO bond request would help preserve 2,400 units. Position: The city supports the bonding package for $70 million for Housing Infrastructure (HIB) and $20 million for General Obligation (GO) Bonds for housing to fund affordable housing to serve 4,100 low income households. Special Study Session Meeting of December 19, 2016 (Item No. 2) Page 8 Title: Review Draft of 2017 Legislative Issues and Priorities Public Safety Issues and Priorities Water Treatment Plan #4 Issue: On March 10, 2016, the Minnesota Department of Health (MDH) sent the City a Notice of Health Advisory stating we had exceeded MDH’s Health-Based Values (HBVs) or Health Risk Limits (HRLs) for three contaminants known as Volatile Organic Chemicals (VOCs): Vinyl Chloride, Trichloroethylene, and cis-1,2-dichloroethene. Although HBVs/HRLs are advisory standards only, they are set by MDH when their research has shown the Environmental Protection Agency’s Maximum Contaminant Levels (MCLs) are not reflective of significant science-based health concerns. It is also critically important to note that test results for Vinyl Chloride (VC) are very close to exceeding the EPA MCL. While recent short term measures taken by the City have showed positive results in lowering VC levels, if MDH testing determines our Vinyl Chloride levels do exceed the EPA MCL, we will be forced to shut down the well (SLP4). Analysis: Shutting down SLP4 would not only reduce St. Louis Park’s capacity to produce drinking water by approximately 15%, it would also eliminate a major component of the gradient control network for containing the PAH contaminant plume associated with our Reilly Federal Superfund Site. To eliminate the risk of a forced shut down due to VOC exceedances, staff has been partnering with the MPCA and MDH in designing a permanent upgrade to WTP4 to treat the contaminants cited in the MDH advisory letter as well as recently identified contaminants of emerging concern such as Benzene and 1-4 Dioxane. When constructed, the upgrades will lower all contaminants to below their respective MDH HBVs/HRLs. Costs for the plant upgrades are currently estimated at $4.5 million. Position: Given that the City’s drinking water is being impacted by a polluter a decades ago, the City requests $2.25 million be included in any bonding bill package under consideration in 2017 to assist with the construction of this plant upgrades Police Trainee/Non-traditional Pathway Program Issue: The law enforcement profession has been under a microscope recently due to many high profile incidents. Due to the city’s desire to attract police officer applicants, particularly non- traditional candidates (people of color, females, and candidates who have other backgrounds/degrees/work experiences), a new approach for hiring has been developed. The need to create a wider and deeper candidate pool for Police Officers has never been greater, and the opportunity exists to create a sustainable non-traditional pathway at this time. Analysis: During the past 6 months a small group of police chiefs, HR managers, POST Board staff, Hennepin Technical College staff, and Mike McGee from MNSCU; have been meeting to discuss the possibility of creating a sustainable non-traditional pathway similar to the LETO (Law Enforcement Training Opportunities) program operated by the Minnesota State Patrol, and with funding support from the legislature.. The opportunity to be hired as a full time “trainee” offers the non-traditional candidate the opportunity to go to school full time as an employee of their agency; and, upon completion of the program begin the field training process with their employer agency. The program’s goal is to remove barriers to the traditional hiring process so that candidates with no prior law enforcement experience but with at least a 2 year degree can pursue a career in police work. We have begun a recruiting process for this non-traditional pathway, and we hope to see our first “class” begin their training at Hennepin Technical College next May. There are still many Special Study Session Meeting of December 19, 2016 (Item No. 2) Page 9 Title: Review Draft of 2017 Legislative Issues and Priorities challenges ahead, particularly that this must be a cooperative effort between many cities in order for us to have enough trainees to fill a classroom. Other agencies we’ve approached to join us in this effort express curiosity but are reluctant to commit to this pathway. Most commonly, the concerns have to do with cost, the length of the hiring process, and the unknowns about success rates and retention rates. Position: Legislative support and funding for the training academy costs and the first years’ salary would at least mitigate the financial concerns voiced by some agencies. We are not suggesting we should abandon traditional hiring pathways for this non-traditional approach. It is likely that our organization would continue to hire the majority of our new officers through the traditional route for the foreseeable future. However, securing funding for this unique program would assist us in our goal of implementing this program with other cities going forward, while also collaborating with the city’s focus on racial equity. Revisions to Chapter 420 Firefighters Civil Service Commission Issue: Current St. Louis Park Fire Department Civil Service leadership recognizes that certain elements of the statute should be revised to match current standards, and some areas may be viewed as unconstitutional. Analysis: The highlighted areas include 420.03 Membership, Duties, Terms: Delete the sentence “All vacancies in the commission shall be filled by appointment by the council within 30 days after a vacancy occurs.” Eliminating this sentence extends the Council the flexibility to fill the position as schedules and candidates allow. 420.04 Meetings: Eliminate the portion of the sentence that states “thereafter on the first Monday in February of each year at which meetings: and “meetings shall be held and”. Eliminating these portions of sentence allow for greater flexibility in meeting when schedules allow and the location of those meetings can vary. 420.16 Certain Acts Misdemeanors: Eliminate the sentence “Any officer or employee of the department, when operated under civil service in accordance with the provisions of this chapter, who shall in any matter directly or indirectly solicit, receive, or pay, or be in any manner concerned in soliciting, receiving or paying any assessment, subscription or contribution for any party or political purpose shall be guilty of a misdemeanor and subject to suspension or removal. Any person who shall solicit or receive directly or indirectly, or be in any manner concerned in soliciting or receiving any assessment, contribution, or payment for any political purpose from any officer or employee in a fire department operated under civil service as in this chapter provided for, shall be guilty of a misdemeanor.” It is viewed by Civil Service leadership that this portion is unconstitutional. Position: Making these administrative adjustments will allow current practice to conform to the actual statute. Railway Safety of Hazardous Materials and Oil Train Operations Issue: The current situation within St Louis Park suggests that there will be continued flow of hazardous material commodities including but not limited to crude oil and ethanol at current or increased levels in the future. Analysis: The demand for these commodities and the proximity of Minneapolis to our city points to St Louis Park as an alternative for managing heavy traffic and staging within the system. The potential risk exists across all of the system including the BNSF, CP and TCW lines. Track Special Study Session Meeting of December 19, 2016 (Item No. 2) Page 10 Title: Review Draft of 2017 Legislative Issues and Priorities improvements that result from the SWLRT will allow for higher speeds and safer options for the rail companies to consider through St Louis Park. Position: The City feels discussion needs to occur at the state legislative level around the accountability, safety and funding of accident prevention and responder training, and information sharing. There needs to be funding for community awareness, mitigation and resiliency efforts as well. Rail companies need to be required to share the needed information required for response and mitigation. Support League of Minnesota Cities Effort to Increase General Fund Appropriation for LODD Deaths/Disability Reimbursement to Local Governments Issue: Cities are being impacted by an unfunded mandate which requires the provision of health insurance benefits to survivor families of volunteer firefighters that die in the Line of Duty (LODD). Analysis: In 2015 while advocating for the expansion of health insurance benefits to survivor families of Volunteer Fire fighters that die in the line of duty; the fire service agreed to support the league’s efforts to increase state funds to reimburse local governments for these costs. Given that our staffing model uses a mix of part time and fulltime staff working interchangeably on all types of incidents, the City has an exposure for this expense. Position: Support the increased funding by the legislature to create a sustainable fund that assures the families of public safety employees are covered while minimizing the impacts on local government by placing the burden on them to cover the costs. Oppose Statutory Prohibition on Residential Fire Sprinklers Issue: The Appellate Court struck down the Department of Labor and Industries (DLI) adoption of the latest International Residential Code (IRC). The IRC is for building new single-family and duplex homes, which had a provision for residential fire sprinklers in newly constructed one- and two-family homes that were 4,500 sq. feet and larger. Analysis: The sprinkler provision was challenged as whether it was done legally and appropriately. The requirement to build these homes safer is no longer in effect. The sobering reality is that, in terms of fire safety, the most dangerous place to be is at home. And most often the victims of fire are the younger and older among us, who have a more difficult time getting out in an emergency situation. The facts are clear: Residential fire sprinklers save lives. Fire sprinklers are cost-effective. In Minnesota recent studies show the cost of installing residential fire sprinkler systems averages $1.15 per sprinklered square foot, or approximately 1% of new home construction. Position: Oppose efforts to prohibit future adoption of the Residential fire sprinkler code. Oppose Expansion of Legal Fireworks Issue: There is a continued effort to expand the sale and use of a wider variety of fireworks Analysis: A bill has been proposed in the past which would prohibit cities from banning the sale of exploding fireworks. As proposed, exploding fireworks would be available for purchase from June 1 to July 7 of each year. In the city of St. Louis Park where both business and residential properties are in close proximity there is an unacceptable level of risk given that many of these are wood frame combustible construction, non-sprinkled and high occupancy. Special Study Session Meeting of December 19, 2016 (Item No. 2) Page 11 Title: Review Draft of 2017 Legislative Issues and Priorities There is an inherent danger in aerial fireworks which cause a number of injuries and pose a serious fire risk. Fireworks injuries in 2015 were the highest they have been in the last 10 years. 43% of the fireworks injuries in the past ten years happen to people 1-19 years of age (children, teens, and young adults). Fire damage due to fireworks in 2014 was $1.75 million. Position: Oppose the expansion of legal fireworks in Minnesota to include “aerial and audible” (HF1089/SF465). Unfunded Mandate in Need of Full Funding: MN Statute 299A.465 Continued Health Insurance Coverage for Peace Officer or Firefighter Disabled in the Line of Duty Issue: Cities are required to continue payment of health insurance for peace officers or firefighters disabled in the line of duty. The determination must be made by the executive director of the Public Employees Retirement Association (PERA) or by the executive director of the Minnesota State Retirement System. Subd. 1(d) - The employer is responsible for the continued payment of the employer's contribution for coverage of the officer or firefighter and, if applicable, the officer's or firefighter's dependents. Coverage must continue for the officer or firefighter and, if applicable, the officer's or firefighter's dependents until the officer or firefighter reaches or, if deceased, would have reached the age of 65. However, coverage for dependents does not have to be continued after the person is no longer a dependent. Subd. 4. Public employer reimbursement. A public employer subject to this section may annually apply by August 1 for the preceding fiscal year to the commissioner of public safety for reimbursement to help defray a portion of its costs of complying with this section. The commissioner shall provide an equal pro rata share to the public employer out of the public safety officer's benefit account based on the availability of funds for each eligible officer, firefighter, and qualifying dependents. Individual shares must not exceed the actual costs of providing coverage under this section by a public employer. Position: The City of St. Louis Park does not have issues with this type of program. The questions come with the interpretation of “in the line of duty” and also with funding of this unfunded mandate. The city has six former public safety employees who qualify for continued payment of health insurance. In some cases, there were questions about the intent of this language as it relates to the term “injury in the line of duty.” For example, should a slip and fall in the office be considered “in the line of duty?” The city has only been partially reimbursed for the cost of this mandate, and requests that this program be fully funded by the state. General Issues and Priorities Legal Notices – Eliminate Requirement for Paid Publication Issue: Current law requires print ads for “proceedings, official notices, and summaries” in local newspapers. In the 2011 Session, House File 162 called for allowing political subdivisions (cities, counties, school boards, etc.) to replace the print ads with a single annual notice stating that all such notices would appear on the political subdivision’s website (i.e. the city website). Special Study Session Meeting of December 19, 2016 (Item No. 2) Page 12 Title: Review Draft of 2017 Legislative Issues and Priorities Position: The city continues to support the elimination of this requirement, which would save cities thousands of dollars in annual publishing costs. Publishing legal notices on the city website instead allows the potential to reach a much greater audience in St. Louis Park than via the local newspaper, which only reaches about half of the community. Additionally, businesses working with the city or bidding on city projects find it cumbersome to monitor many different publications. The city is currently publishing its legal notices at www.stlouispark.org in addition to publishing them in the official newspaper. Levy Limits Issue: During the 2008 legislative session, levy limits were imposed for three years (2009-2011) on cities over 2,500 in population. A one-time levy limit was applied to taxes levied in 2013, payable in 2014, only. This was in effect for all counties with a population of 5,000 and over and cities with a population of 2,500 and over. All cities with a population less than 2,500, all towns and all special taxing districts were exempt from the limits. Levy limits replace local accountability with a state judgment about the appropriate level of local taxation and local services. Additionally, state restrictions on local budgets can have a negative effect on a city’s bond rating due to the restriction on revenue flexibility. Position: St. Louis Park opposes efforts to establish a levy limit or other proposed restrictions for local government budgets. Based on our legislative policies that strongly support local budgetary decision making, St. Louis Park opposes levy limits of any type. Meeting: Special Study Session Meeting Date: December 19, 2016 Written Report: 3 EXECUTIVE SUMMARY TITLE: Agreements for SWLRT Funding and Letter of Intent for Park & Ride Site RECOMMENDED ACTION: None at this time. Consistent with the City Council’s direction from the November 28, 2016 Study Session, various agreements between the city and Met Council have been prepared for approval at the January 3, 2017 Council meeting. A Letter of Intent (LOI) for the Beltline Park & Ride parking structure has also been prepared for approval on that date. An additional agreement for Local Work (LRCIs) will be forthcoming in early February. POLICY CONSIDERATION: Are the draft agreements and LOI for the Beltline Park & Ride consistent with the SWLRT construction of local project work and the City’s general contribution as specified? SUMMARY: The City has worked with the Southwest Project Office (SPO) on local capital improvements to be included in the SWLRT project. The City is now being asked to commit to funding for construction of these improvements. At the November 28, 2016 Study Session, the Council discussed moving forward with all of the improvements with the exception of the Louisiana Area Trail. On January 3rd the Council will be asked to approve agreements for the “Base Project Work” of the SWLRT project and for the general contribution to the project. Beltline Station Park & Ride The City has been pursuing a Park & Ride ramp at the Beltline LRT station. The City received a grant to help fund the ramp in 2015, and is working with the Metropolitan Council on a detailed agreement whereby it will purchase 268 parking stalls for park & ride from the City. The LOI is a non-binding agreement that outlines the arrangement and mutual intent to enter into a formal agreement later. NEXT STEPS: Agreements for funding the “In Project” items and the general contribution along with the LOI will be on the EDA/Council agenda for approval on January 3, 2017. FINANCIAL OR BUDGET CONSIDERATION: The overall cost for the items for the January 3rd consideration is $4,062,928. This amount would be paid in increments from 2017 to 2020. Sources for the funds are a combination of bonding, tax increment financing and the HRA levy. VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged community. SUPPORTING DOCUMENTS: Discussion Draft Subordinate Funding Agreements (SFAs) Draft Letter of Intent Prepared by: Meg J. McMonigal, Principal Planner Reviewed by: Kevin Locke, Community Development Director Approved by: Tom Harmening, City Manager Special Study Session Meeting of December 19, 2016 (Item No. 3) Page 2 Title: AgreementV for SWLRT )unding and Letter of Intent for Park & Ride Site DISCUSSION SWLRT City Costs & Agreements The following table shows a list of the improvements with costs. Payments will be made over a series of years, between June of 2017 and January of 2020, through a combination of bonding, tax increment financing and HRA levy. On January 3, 2017, two agreements will be presented for City Council approval. These are for: 10 -Base Project Construction items - $2,062,928 11 - Cash Contribution - $2,000,000 An additional agreement for the “Local Work” or LRCI items will be presented for Council approval in February, as all of the final project cost estimates are not complete. It is expected the cost of those additional items will not exceed $1,673,103. Agreements Estimated City Cost (Nov 28, 2016) Revised City Cost (Dec 12, 2016) Difference January 3, 2017 Base Project Construction Agreement 10 Louisiana trail underpass $300,000 No change Stairs to Wooddale trail underpass $45,500 No change Beltline trail bridge stairs (both sides) $126,000 No change Lynn Avenue extension $1,591,428 No change SUBTOTAL $2,062,928 Cash Contribution Agreement 11 $2,000,000 No change Letter of Intent - Park & Ride No cost with LOI $4,062,928 February 2017 LRCIs Construction Agreement Louisiana trail connection $746,971 $957,257 $210,286 Louisiana upgraded bridge railings $80,000 $64,443 $ -15,557 Beltline/CSAH 25 intersection $727,626 $958,660 $231,034 Beltline trail bridge upgraded railings and lighting Est. $650,000 Est. $650,000 SUBTOTAL $1,457,626 $1,673,103 $215,477 TOTAL (payments from 6-1-17 to 2-1-20) $5,520,554 $5,677,584 $215,477 Beltline Station Park & Ride Staff has been working with the SPO on setting the stage to build a parking ramp at the Beltline LRT station instead of the surface parking lot that is shown in the official plans. The City received a Congestion Mitigation Air Quality (CMAQ) grant to help fund the ramp, and is working on an agreement with SPO where the Metropolitan Council will purchase 268 parking stalls for park and ride use. Special Study Session Meeting of December 19, 2016 (Item No. 3) Page 3 Title: AgreementV for SWLRT )unding and Letter of Intent for Park & Ride Site A detailed discussion of the process, including the process of soliciting and selecting a developer for the site, the details of an agreement with the Met Council and other issues will be scheduled at an upcoming City Council Study Session meeting. The table below shows the expected funding for the Park & Ride ramp. Beltline Park & Ride CMAQ grant $6,453,054 SWLRT costs $2,500,000 City estimated TIF contribution $2,338,268 Total $11,291,322 NEXT STEPS Three agreements and the Letter of Intent for the Beltline Station Park & Ride will be presented for City Council approval on January 3, 2017. Additional detailed discussion on the Beltline Park & Ride and development site will be scheduled at an upcoming City Council Study Session. An additional agreement on the railings and lighting on the following items will be presented to the City Council for consideration in February, 2017: Louisiana upgraded bridge railings - $64,443 Beltline/CSAH 25 intersection - $958,660 Beltline trail bridge upgraded railings and lighting – estimated to not exceed $650,000 Reference Numbers: SWLRT Project: 61001 Metropolitan Council: 14I061J St. Louis Park: ______________ PROJECT: SOUTHWEST LIGHT RAIL TRANSIT PROJECT MASTER AGREEMENT: Master Funding Agreement – St. Louis Park PARTIES TO AGREEMENT: Metropolitan Council (“Council”) St. Louis Park (“City”) SUBORDINATE FUNDING AGREEMENT St. Louis Park – 10 (Base Project Work - Construction) This Subordinate Funding Agreement (“SFA”) with the City of St. Louis Park is entered into by and between the above named Parties. WHEREAS: 1. The Parties entered into a Southwest Light Rail Transit Project (“Project”) Master Funding Agreement (“MFA”) on February 3, 2015. 2. The Parties provided in the MFA that certain aspects of funding for the Project would be determined in subsequent SFAs. 3. The Project scope includes certain investments that are part of the base Project, hereby referred to as “Base Project Work,” for which the City will fund. 4. On July 20, 2015, the City passed Resolution No. 15-102, Resolution Supporting Local Funds to the Southwest Light Rail Transit Project (Metro Green Line Extension) for Design, Environmental Review, and Potential Construction of a Trail and Underpass at Louisiana Station, committing support for this Base Project Work Construction. 5. On October 5, 2015, the City passed Resolution No. 15-152, Resolution Supporting Local Funds to the Proposed Southwest Light Rail Transit Project (Metro Green Line) for Design, Environmental Review, and Potential Construction of the Lynn Avenue Extension in the Beltline Station Area, committing support for this Base Project Work Construction. 6. On October 5, 2015, the City passed Resolution No. 15-151, Resolution Committing Funding Support for the Stairway Portions of the Regional Trail Grade Separations at Wooddale Avenue and Beltline Boulevard – A SWLRT Project Locally Requested Capital Investment, committing support for this Base Project Work Construction. Special Study Session Meeting of December 19, 2016 (Item No. 3) Title: Agreements for SWLRT Funding and Letter of Intent for Park & Ride Site Page 4 7. The Parties desire to enter into this SFA in order to provide funding for construction of the City’s Base Project Work. NOW, THEREFORE, in reliance on the statements in these recitals, the Parties hereby agree as follows: 1. Amount of Authorized Funding. The total City commitment for all Base Project Work (described in Exhibit A) shall be in the amount of $2,062,928 2. Payment. The funds shall be payable in full in accordance with the payment schedule set forth in Exhibit B. 3. Project Budget. City funds provided for this SFA may only be used to fund the Council’s costs for activities directly related to the work described in Exhibit B and as detailed in the MFA. 4. Project Activity Periods. The project activity period for the purposes of this SFA shall be effective upon execution and shall terminate on the date all costs under this SFA have been paid, unless terminated earlier consistent with the terms of the MFA. 5. Ownership/Maintenance. Unless otherwise noted on Exhibit A, during construction or after completion of the Base Project Work, the Base Project Work shall become property of the City and all associated warranties and guarantees provided by the Council’s contractor(s) performing work on the Base Project Work shall become the property of the City. Upon the City becoming the owner of the Base Project Work, the City will be responsible for operation and maintenance of the Base Project Work. 6. Incorporation. The terms, conditions, and definitions of the MFA are expressly incorporated into this SFA. CITY OF ST. LOUIS PARK METROPOLITAN COUNCIL By: By: Its: Its: Date: Date: By: Its: Date: Special Study Session Meeting of December 19, 2016 (Item No. 3) Title: Agreements for SWLRT Funding and Letter of Intent for Park & Ride Site Page 5 EXHIBIT A Description of Base Project Work Name Description Amount Louisiana Trail Underpass A Cedar Lake Trail underpass at Louisiana Station $300,000 Lynn Avenue Extension and Backage Road Pedestrian and vehicular circulation and access improvements at Beltline Boulevard Station that include the extension of Lynn Avenue and a new road along the north side of the LRT and freight rail corridor. The Lynn Avenue Extension and backage road generally extends south of the County Road 25/Lynn Avenue intersection to just north of the LRT and freight rail corridor and then along the north side of the of the LRT and freight rail corridor to the park and ride surface lot; includes earthwork, temporary shoring, retaining walls, and a new roadway section including storm sewer. $1,591,428 Trail Bridge Stairs at Beltline Boulevard Includes two sets of stairs (one on either side of Beltline Blvd) from street level to the Cedar Lake Trail bridge $126,000 Trail Underpass Stairs at Wooddale Avenue Includes one set of stairs from street level on Wooddale Avenue to the Cedar Lake Trail underpass $45,500 Special Study Session Meeting of December 19, 2016 (Item No. 3) Title: Agreements for SWLRT Funding and Letter of Intent for Park & Ride Site Page 6 EXHIBIT B – Payment Schedule Payment # Payable on or before: Contribution Amount 1 30 Days Following SWLRT Project Civil Contract Notice to Proceed $1,031,464 2 February 1, 2018 $1,031,464 Total Base Project Work Amount: $2,062,928 Special Study Session Meeting of December 19, 2016 (Item No. 3) Title: Agreements for SWLRT Funding and Letter of Intent for Park & Ride Site Page 7 Reference Numbers: SWLRT Project: 61001 Metropolitan Council: 14I061K City of St. Louis Park: _____________ PROJECT: SOUTHWEST LIGHT RAIL TRANSIT PROJECT MASTER AGREEMENT: Master Funding Agreement – City of St. Louis Park PARTIES TO AGREEMENT: Metropolitan Council (“Council”) City of St. Louis Park (“City”) SUBORDINATE FUNDING AGREEMENT City of St. Louis Park – 11 (Local Funding Contribution) This Subordinate Funding Agreement (“SFA”) with the City of St. Louis Park is entered into by and between the above named Parties. WHEREAS: 8. The Parties entered into a Southwest Light Rail Transit Project (“Project”) Master Funding Agreement (“MFA”) on February 3, 2015. 9. The Parties provided in the MFA that certain aspects of funding for the Project would be determined in subsequent SFAs. 10. On July 20, 2015, the City passed Resolution No. 15-101, Resolution Supporting $2,000,000 in Local Funds to the Southwest Light Rail Transit Project (Green Line Extension) (Exhibit A), committing funding in an amount not to exceed $2,000,000 toward the Project. 11. The Parties desire to enter into this SFA in order to provide funding toward the Project. NOW, THEREFORE, in reliance on the statements in these recitals, the Parties hereby agree as follows: 7. Amount of Authorized Funding. The total City funding commitment for the Project shall be in the amount of $2,000,000. 8. Payment. The funds shall be payable to the Council in accordance with the payment schedule set forth in Exhibit B. 9. Project Budget. City funds provided for this SFA may only be used to fund the Council’s costs for activities to be directly incurred within the described Specific Description of Funding Authorization and as detailed in the MFA. Special Study Session Meeting of December 19, 2016 (Item No. 3) Title: Agreements for SWLRT Funding and Letter of Intent for Park & Ride Site Page 8 10. Specific Description of Funding Authorization. Activities to be performed by the Council’s contractor and funded by the City include activities directly attributable to the Project. 11. Project Activity Periods. The project activity period for the purposes of this SFA shall be effective upon execution and shall terminate on the date all costs under this SFA have been paid, unless terminated earlier consistent with the terms of the MFA. 12. Incorporation. The terms, conditions, and definitions of the MFA are expressly incorporated into this SFA. CITY OF ST. LOUIS PARK METROPOLITAN COUNCIL By: By: Its: Its: Date: Date: By: Its: Date: Special Study Session Meeting of December 19, 2016 (Item No. 3) Title: Agreements for SWLRT Funding and Letter of Intent for Park & Ride Site Page 9 EXHIBIT A – City of St. Louis Park Resolution 2015-101 Special Study Session Meeting of December 19, 2016 (Item No. 3) Title: Agreements for SWLRT Funding and Letter of Intent for Park & Ride Site Page 10 Special Study Session Meeting of December 19, 2016 (Item No. 3) Title: Agreements for SWLRT Funding and Letter of Intent for Park & Ride Site Page 11 Special Study Session Meeting of December 19, 2016 (Item No. 3) Title: Agreements for SWLRT Funding and Letter of Intent for Park & Ride Site Page 12 EXHIBIT B – Payment Schedule for Funding Contribution Payment # Payable on or before: Contribution Amount 1 March 1, 2018 $666,666.67 2 March 1, 2019 $666,666.67 3 March 1, 2020 $666,666.66 Funding Contribution Total: $2,000,000 Special Study Session Meeting of December 19, 2016 (Item No. 3) Title: Agreements for SWLRT Funding and Letter of Intent for Park & Ride Site Page 13 OFFICE OF REGIONAL ADMINISTATOR Writer’s Direct: (651) 602-1723 Writer’s Email: Wes.Kooistra@metc.state.mn.us DRAFT [Date] [Entity name] ATTN: [contact person] [Address] Re: Beltline Boulevard Station City-Led Parking Structure Dear [contact person]: The purpose of this Letter of Intent (“LOI”) is to provide the basis for the preparation of future agreements between the Metropolitan Council (the “Council”) and the St. Louis Park Economic Development Authority (the “EDA”) regarding the construction of a parking ramp on property the Council is purchasing for the Beltline Boulevard Station (the “Property”) for the Southwest Light Rail Transit (“SWLRT”) project. This proposal is not a binding contract or commitment by either party, but an outline of the terms to be incorporated into future contracts. The Council is acquiring the Property for a surface park-and-ride lot. The Property will accommodate 268 parking stalls after construction. Rather than a surface parking lot, the EDA desires a parking structure be built on the Property to be used, in part, for the 268 parking stalls (the “Ramp”). The Council is supportive of this proposal and outlines the following terms it sees as critical to any such development: EDA CONTRIBUTION: The EDA would fund and be the lead agency in the design and construction of the Ramp. DESIGN AND TIMING: The Ramp must have a minimum of 268 parking spaces specifically designated for the Beltline Boulevard Station (the "Parking Stalls”). The Ramp must be constructed and operational prior to opening day of the SWLRT project. Special Study Session Meeting of December 19, 2016 (Item No. 3) Title: Agreements for SWLRT Funding and Letter of Intent for Park & Ride Site Page 14 Page - 2 | December 15, 2016 | METROPOLITAN COUNCIL COUNCIL CONTRIBUTION: In addition to purchasing the Property and demolishing the existing building, the Council agrees to pay the EDA $2.5 million for the purchase of permanent rights to the Parking Stalls and permanent rights to use the common elements of the Ramp after the Contingencies have been met and after any other term, if any, in the Property Conveyance, Development and Construction Agreement has been satisfied. TIMING: The Council agrees to coordinate and cooperate with the EDA on planned utility relocations and installations, construction of the Lynn Avenue backage road, and other road improvements necessary in the Beltline Boulevard Station site to ensure the timely construction of the Ramp in compliance with Council Agreements and Congestion Mitigation Air Quality (CMAQ) grant program requirements as reflected in Exhibit___. ACCESS: The Council agrees to maintain and /or provide road access to the Property and the adjacent EDA Property sufficient for the timely construction of the Ramp and redevelopment on the EDA property as reflected in Exhibit ___. Council also agrees to make the Property available for the timely construction of the Ramp. APPROVALS: The Council must approve (1) all elements of the design of the Ramp prior to construction; (2) the terms of any reciprocal easement agreement covering the use of the common elements of the structure; (3) the terms of any operation and maintenance agreements; and (4) final construction of the Ramp (collectively, the “Approvals”). CONTINGENCIES: Agreement will be contingent on (1) The Council receiving a full funding grant agreement from the Federal Transit Administration for its Southwest LRT Project; (2) The Approvals. FORMAL DOCUMENTATION: This LOI is a statement of the basis for the drafting of two agreements to be entered into between the parties: (1) Property Conveyance, Development and Construction Agreement and (2) Operation and Maintenance Agreement (the “Agreements”). The EDA and the Council intend to promptly commence negotiating and drafting the Agreements. If the EDA and the Council are unable to finalize the Agreements, neither party will have any claim against the other and Special Study Session Meeting of December 19, 2016 (Item No. 3) Title: Agreements for SWLRT Funding and Letter of Intent for Park & Ride Site Page 15 Page - 3 | December 15, 2016 | METROPOLITAN COUNCIL all costs incurred by either party will be the sole responsibility of the incurring party. If the foregoing meets with your approval, please sign both copies of this LOI, and return one fully executed copy to me. Sincerely Weston Kooistra Regional Administrator Metropolitan Council St. Louis Park EDA By: _____________________________ Its: ____________________________ Date: ________________________ Special Study Session Meeting of December 19, 2016 (Item No. 3) Title: Agreements for SWLRT Funding and Letter of Intent for Park & Ride Site Page 16 Meeting: Economic Development Authority Meeting Date: December 19, 2016 Minutes: 3a UNOFFICIAL MINUTES ECONOMIC DEVELOPMENT AUTHORITY ST. LOUIS PARK, MINNESOTA DECEMBER 5, 2016 1. Call to Order President Mavity called the meeting to order at 7:28 p.m. Commissioners present: President Anne Mavity, Tim Brausen, Steve Hallfin, Gregg Lindberg, Thom Miller, Susan Sanger, and Jake Spano. Commissioners absent: None. Staff present: Executive Director (Mr. Harmening), City Attorney (Mr. Mattick), Deputy Executive Director (Ms. Deno), Chief Financial Officer (Mr. Simon), and Recording Secretary (Ms. Pappas). 2. Roll Call 3. Approval of Minutes 3a. Economic Development Authority Meeting Minutes November 7, 2016 It was moved by Commissioner Spano, seconded by Commissioner Hallfin, to approve the EDA minutes as presented. The motion passed 7-0. 4. Approval of Agenda It was moved by Commissioner Spano, seconded by Commissioner Miller, to approve the EDA agenda as presented. The motion passed 7-0. 5. Reports 5a. Approval of EDA Disbursements Commissioner Brausen noted the disbursements appear to be $77,000 well spent on paying for the McGarvey Coffee site and tasks as small as mowing the lawn on Highway 7 and Louisiana Avenue. It was moved by Commissioner Brausen, seconded by Commissioner Spano, to approve the EDA Disbursements. The motion passed 7-0. Economic Development Authority Meeting of December 19, 2016 (Item No. 3a) Page 2 Title: Economic Development Authority Meeting Minutes of December 5, 2016 6. Old Business - None 7. New Business - None 8. Communications - None 9. Adjournment The meeting adjourned at 7:30 p.m. ______________________________________ ______________________________________ Melissa Kennedy, Secretary Anne Mavity, President Meeting: Economic Development Authority Meeting Date: December 19, 2016 Action Agenda Item: 7a EXECUTIVE SUMMARY TITLE: 2017 Final HRA Levy Certification and Budget Adoption RECOMMENDED ACTION: Motion to Adopt EDA Resolution authorizing the proposed levy of a special benefit levy pursuant to Minnesota Statutes Section 469.033, Subdivision 6, and approval of the 2017 Final HRA Levy and Budget for fiscal year 2017. POLICY CONSIDERATION: Does the EDA desire to continue to levy the full 0.0185% of estimated market value allowable for HRA purposes of $1,086,461. SUMMARY: The HRA levy was originally implemented in St. Louis Park due to legislative changes in 2001 which significantly reduced future tax increment revenues. The City Council elected at that time to use the levy proceeds for future infrastructure improvements in redevelopment areas. Thus far, some of the HRA Levy proceeds have been used to fund infrastructure studies, analysis for future improvement projects, and are currently paying for the City’s share of Highway 7 and Louisiana. By law, these funds could also be used for other housing and redevelopment purposes, however they are committed to repaying the Development fund via an interfund loan for Highway 7 and Louisiana until 2018 or 2019 based on the current Long Range Financial Management Plan. Given the significant infrastructure needs facing the City in the future, staff recommends the HRA Levy continue at the maximum allowed by law for the 201 7 budget year. The HRA Levy cannot exceed 0.0185% of the estimated market value of the City. Therefore, staff has calculated the maximum HRA Levy for 2017 to be $1,086,461 based on valuation data from Hennepin County which is an increase of $75,253. The EDA is allowed to authorize the HRA levy and then forward this recommendation to the City Council. Council action is required before certification, which is also scheduled to occur on December 19, 2016. FINANCIAL OR BUDGET CONSIDERATION: The proposed levy will help support infrastructure in redevelopment areas and possible affordable housing initiatives. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Resolution 2017 HRA Levy Final Budget Prepared by: Tim Simon, Chief Financial Officer Reviewed by: Nancy Deno, Deputy City Manager/HR Director Approved by: Tom Harmening, City Manager Economic Development Authority Meeting of December 19, 2016 (Item No. 7a) Page 2 Title: 2017 Final HRA Levy Certification and Budget Adoption ST. LOUIS PARK ECONOMIC DEVELOPMENT AUTHORITY EDA RESOLUTION NO. 16-____ AUTHORIZING THE FINAL LEVY OF A SPECIAL BENEFIT LEVY PURSUANT TO MINNESOTA STATUTES, SECTION 469.033, SUBDIVISION 6 AND APPROVAL OF A FINAL BUDGET FOR FISCAL YEAR 2017 WHEREAS, pursuant to Minnesota Statutes, Section 469.090 to 469.108 (the “EDA Act”), the City Council of the City of St. Louis Park created the St. Louis Park Economic Development Authority (the "Authority"); and WHEREAS, pursuant to the EDA Act, the City Council granted to the Authority all of the powers and duties of a housing and redevelopment authority under the provisions of the Minnesota Statutes, sections 469.001 to 469.047 (the "HRA Act"); and WHEREAS, Section 469.033, Subdivision 6, of the HRA Act permits the Authority to levy and collect a special benefit levy of up to .0185 percent of estimated market value in the City upon all taxable real property within the City; and WHEREAS, the Authority desires to levy a special benefit levy in the amount of up to .0185 percent of estimated market value in the City for taxes payable in 2017; and WHEREAS, pursuant to Minnesota Statutes, Section 275.065, the Authority is required to adopt a proposed budget and a proposed tax levy and submit the same to the County Auditor by December 29; and WHEREAS, the Authority has before it for its consideration a copy of a proposed budget for its operations for the fiscal year 2017 and the amount of the proposed levy for collection in 2017 shall be based on this budget and the long range financial management plan, subject to any adjustments in the budget as finally approved prior to certification of the final special benefit levy. NOW THEREFORE, be it resolved by the Board of Commissioners of the St. Louis Park Economic Development Authority: 1. The proposed budget for the operations of the Authority in fiscal year 2017, as presented for consideration by the City Council, is hereby in all respects approved, subject to final approval by the Authority before certification of the tax levy under Minnesota Statutes, Section 275.07. 2. Staff of the Authority are hereby authorized and directed to file the proposed budget with the City in accordance with Minnesota Statutes, Section 469.033, Subdivision 6. 3. The proposed special benefit levy pursuant to Minnesota Statutes, Section 469.033, Subdivision 6, is hereby approved in a maximum amount equal to .0185 percent of estimated market value in City of St. Louis Park, currently estimated to be $5,872,761,000 with respect to taxes payable in calendar year 2017, subject to final approval by the Authority before certification of the special benefit levy pursuant to Minnesota Statutes, Section 275.07. Economic Development Authority Meeting of December 19, 2016 (Item No. 7a) Page 3 Title: 2017 Final HRA Levy Certification and Budget Adoption 4. Staff of the Authority are hereby authorized and directed to seek the approval by resolution of the City Council of the levy of special benefit taxes payable in 2017 and to take such other actions as are necessary to bring before the Board the final budget and levy to be sent to the county auditor on or before five working days after December 20, 2016. Reviewed for Administration Adopted by the Economic Development Authority December 19, 2016 Executive Director President Attest: Secretary Economic Development Authority Meeting of December 19, 2016 (Item No. 7a) Page 4 Title: 2017 Final HRA Levy Certification and Budget Adoption 2015 2016 2017 Actual Revised Budget Proposed Budget Revenues: Property Tax Levy 930,539$ 1,011,208$ 1,086,461$ Interest Income 6,910 - - Total Revenue 937,449$ 1,011,208$ 1,086,461$ Expenditures: Services and Other Charges 15,830$ 16,041$ 15,000$ Transfer Out to Development Fund - 1,936,527 1,071,461 Total Expenditures 15,830$ 1,952,568$ 1,086,461$ Beginning Cash Balance 19,741$ 941,360$ -$ Net Change 921,619$ (941,360)$ -$ Ending Cash Balance 941,360$ -$ -$ Loan balance 4,606,721$ 2,670,194$ 1,598,733$ Meeting: Economic Development Authority Meeting Date: December 19, 2016 Action Agenda Item: 7b EXECUTIVE SUMMARY TITLE: Subordination Agreement with U.S. Bank National Association – 4900 Excelsior, LLC RECOMMENDED ACTION: Motion to Adopt EDA Resolution approving the Subordination Agreement with U.S. Bank National Association relative to the Purchase and Redevelopment Contract with 4900 Excelsior, LLC. POLICY CONSIDERATION: Does the EDA find that the proposed Subordination Agreement with U.S. Bank National Association is in conformance with the Purchase and Redevelopment Contract with 4900 Excelsior, LLC and to be in the best interest of the city and its residents? SUMMARY: On December 7, 2015 the EDA entered into a Purchase and Redevelopment Contract with 4900 Excelsior, LLC. Under the agreement, the EDA agreed to subordinate its rights to the holder of any mortgage securing construction or permanent financing, so long as the subordination is in substantially the form provided in the Contract. The Redeveloper has recently requested that the EDA subordinate its rights under the Contract to U.S. Bank National Association which is providing the construction financing for the now 4800 Excelsior project. The proposed Subordination Agreement is in substantially the form that was included as an exhibit to the Contract and is similar to other subordination agreements the EDA has previously approved for other projects. The proposed Agreement has been reviewed by the EDA’s legal counsel who recommends its approval. FINANCIAL OR BUDGET CONSIDERATION: All costs associated with the preparation of the proposed agreement (Kennedy & Graven) are to be paid by 4900 Excelsior, LLC. VISION CONSIDERATION: Not Applicable SUPPORTING DOCUMENTS: EDA Resolution Subordination Agreement Prepared by: Greg Hunt, Economic Development Coordinator Reviewed by: Michele Schnitker, Housing Supervisor and Deputy CD Director Approved by: Tom Harmening, EDA Executive Director and City Manager Economic Development Authority Meeting of December 19, 2016 (Item No. 7b) Page 2 Title: Subordination Agreement with U.S. Bank National Association – 4900 Excelsior, LLC ST. LOUIS PARK ECONOMIC DEVELOPMENT AUTHORITY EDA RESOLUTION NO. 16-____ RESOLUTION APPROVING A SUBORDINATION AGREEMENT BETWEEN THE AUTHORITY AND U.S. BANK NATIONAL ASSOCIATION BE IT RESOLVED By the Board of Commissioners ("Board") of the St. Louis Park Economic Development Authority ("Authority") as follows: Section 1. Recitals. 1.01. The Authority is currently administering its Redevelopment Project No. 1 ("Project") pursuant to Minnesota Statutes, Sections 469.001 to 469.047 ("HRA Act"), and within the Project has established the 4900 Excelsior Tax Increment Financing District (“TIF District”). 1.02. The Authority and 4900 Excelsior Apartments LLC (the “Redeveloper”) entered into a Purchase and Redevelopment Contract dated as of December 7, 2015 (the “Contract”), regarding redevelopment of a portion of the property within the TIF District by means of the construction of a mixed-use facility containing certain multifamily rental housing and ground-floor retail, along with associated parking facilities (the “Minimum Improvements”). 1.03. In order to receive construction financing for the Minimum Improvements, the Redeveloper’s mortgage lender, U.S. Bank National Association (the “Lender”) requires a collateral assignment of the Contract and TIF Note (when and if issued pursuant to the Contract) by the Redeveloper to the Lender and subordination of the Authority’s rights under the Contract with respect to the Minimum Improvements, as set forth in the subordination agreement presented to the Authority (the “Subordination”). 1.04. Section 7.2 of the Contract provides for subordination of the Authority’s rights under the Contract, so long as such subordination contains such reasonable terms and conditions as are mutually agreed by the Authority and Lender in writing. 1.05. The Board has reviewed the Subordination and finds that the approval and execution of the Subordination are in the best interest of the City and its residents. Section 2. Authority Approval; Other Proceedings. 2.01. The Subordination as presented to the Board is hereby in all respects approved, subject to modifications that do not alter the substance of the transaction and that are approved by the President and Executive Director, provided that execution of the Subordination by such officials shall be conclusive evidence of approval. 2.02. The President and Executive Director are hereby authorized to execute on behalf of the Authority the Subordination and any other documents requiring execution by the Authority in order to carry out the transaction described in the Subordination. 2.03. Authority staff and consultants are authorized to take any actions necessary to carry out the intent of this resolution. Economic Development Authority Meeting of December 19, 2016 (Item No. 7b) Page 3 Title: Subordination Agreement with U.S. Bank National Association – 4900 Excelsior, LLC Reviewed for Administration: Adopted by the Economic Development Authority December 19, 2016 Thomas K. Harmening, Executive Director Anne Mavity, President Attest Melissa Kennedy, Secretary Economic Development Authority Meeting of December 19, 2016 (Item No. 7b) Page 4 Title: Subordination Agreement with U.S. Bank National Association – 4900 Excelsior, LLC SUBORDINATION OF PURCHASE AND REDEVELOPMENT CONTRACT THIS SUBORDINATION AGREEMENT (this "Agreement") is made as of this _____ day of December, 2016, between U.S. BANK NATIONAL ASSOCIATION, a national banking association ("Lender"), whose address is at 1420 Fifth Avenue, 8th Floor, PD-WA-T8RE, Seattle, Washington 98101-4085, and the ST. LOUIS PARK ECONOMIC DEVELOPMENT AUTHORITY, a public body corporate and politic under the laws of the State of Minnesota ("Authority"). RECITALS A. 4900 Excelsior Apartments LLC, a Minnesota limited liability company ("Redeveloper"), is the owner of certain real property situated in Hennepin County, Minnesota and legally described in Exhibit A attached hereto and incorporated herein (the "Property"). B. Lender has made a mortgage loan to Redeveloper in the original principal amount of $32,240,000.00 (the "Loan"). The Loan is the evidenced and secured by the following documents: (i) a certain construction loan agreement (the "Loan Agreement") between Lender and Redeveloper dated December __, 2016; (ii) a certain promissory note (the "Note") made by Redeveloper dated December __, 2016, in the amount of $32,240,000.00; and (ii) a certain mortgage, assignment of leases and rents, security agreement and fixture filing (the "Mortgage") made by Redeveloper dated December __, 2016, filed __________, 20__, as Hennepin County Recorder/Registrar of Titles Doc. No. __________ encumbering the Property. The Loan Agreement, Note, the Mortgage, and all other documents and instruments evidencing, securing and executed in connection with the Loan, are hereinafter collectively referred to as the "Loan Documents." C. Authority is the owner and holder of certain rights under that certain Purchase and Redevelopment Contract (the "Contract") by and between Redeveloper and Authority dated December 7, 2015, filed December 30, 2015, as Hennepin County Recorder/Registrar of Titles Doc. No. T05317448. D. Redeveloper is entitled under the Contract to acquire a certain Tax Increment Tax Revenue Note, Series 20__ in the maximum principal amount of $2,800,000 (the “TIF Note”). NOW, THEREFORE, in consideration of the foregoing and as an inducement to Lender to make the Loan, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto represent, warrant and agree as follows: Economic Development Authority Meeting of December 19, 2016 (Item No. 7b) Page 5 Title: Subordination Agreement with U.S. Bank National Association – 4900 Excelsior, LLC 1. Consent. The Authority acknowledges that the Lender is making the Loan to the Redeveloper and consents to the same. The Authority also consents to and approves the collateral assignment of the Contract and TIF Note (when and if issued) by the Redeveloper to the Lender as collateral for the Loan; provided, however, that this consent shall not deprive the Authority of or otherwise limit any of the Authority’s rights or remedies under the Contract and TIF Note and shall not relieve the Redeveloper of any of its obligations under the Contract and TIF Note; provided further, however, the limitations to the Authority’s consent contained in this Paragraph 1 are subject to the provisions of Paragraph 2 below. 2. Subordination. The Authority hereby agrees that the rights of the Authority under the Contract are and shall remain subordinate and subject to liens, rights and security interests created by the Loan Documents and to any and all amendments, modifications, extensions, replacements or renewals of the Loan Documents; provided, however, that nothing herein shall be construed as subordinating the requirement contained in the Contract the Property be used in accordance with the provisions of Section 10.3 of the Contract, or as subordinating the Authority’s rights under the TIF Note to suspend payments in accordance with the TIF Note. 3. Notice to Authority. Lender agrees to use commercially reasonable efforts to notify Authority of the occurrence of any Event of Default given to Redeveloper under the Loan Documents, in accordance with Section 7.2 of the Contract. The Lender shall not be bound by the other requirements in Section 7.2 of the Contract. 4. Statutory Exception. Nothing in this Agreement shall alter, remove or affect Lender’s obligation under Minnesota Statutes, § 469.029 to use the Property in conformity to Section 10.3 of the Contract. 5. No Assumption. The Authority acknowledges that the Lender is not a party to the Contract and by executing this Agreement does not become a party to the Contract, and specifically does not assume and shall not be bound by any obligations of the Redeveloper to the Authority under the Contract, and that the Lender shall incur no obligations whatsoever to the Authority except as expressly provided herein. 6. Notice from Authority; Lender Cure Rights. So long as the Contract remains in effect, the Authority agrees to give to the Lender copies of notices of any Event of Default given to Redeveloper under the Contract and to afford Lender an opportunity to cure any such Event of Default provided the Lender commences the cure within thirty (30) days after the expiration of any cure period applicable to Redeveloper and thereafter diligently prosecutes such cure to completion. 7. Governing Law. This Agreement is made in and shall be construed in accordance with the laws of the State of Minnesota. 8. Successors. This Agreement and each and every covenant, agreement and other provision hereof shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns, including any person who acquires title to the Property through the Lender of a foreclosure of the Mortgage. Economic Development Authority Meeting of December 19, 2016 (Item No. 7b) Page 6 Title: Subordination Agreement with U.S. Bank National Association – 4900 Excelsior, LLC 9. Severability. The unenforceability or invalidity of any provision hereof shall not render any other provision or provisions herein contained unenforceable or invalid. 10. Notice. Any notices and other communications permitted or required by the provisions of this Agreement shall be in writing and shall be deemed to have been properly given or served by depositing the same with the United States Postal Service, or any official successor thereto, designated as registered or certified mail, return receipt requested, bearing adequate postage, or delivery by reputable private carrier and addresses as set forth above. 11. Transfer of Title to Lender. The Authority agrees that in the event the Lender, a transferee of Lender, or a purchaser at foreclosure sale, acquires title to the Property pursuant to a foreclosure, or a deed in lieu thereof, the Lender, transferee, or purchaser shall not be bound by the terms and conditions of the Contract except as expressly herein provided. Further the Authority agrees that in the event the Lender, a transferee of Lender, or a purchaser at foreclosure sale acquires title to the Property pursuant to a foreclosure sale or a deed in lieu thereof, then the Lender, transferee, or purchaser shall be entitled to all rights conferred upon the Redeveloper under the Contract, provided that no condition of default exists and remains uncured beyond applicable cure periods in the obligations of the Redeveloper under the Contract. 12. Estoppel. The Authority hereby represents and warrants to Lender, for the purpose of inducing Lender to make advances to Redeveloper under the Loan Documents that: (a) No default or event of default by Redeveloper exists under the terms of the Contract on the date hereof; (b) The Contract has not been amended or modified in any respect, nor has any material provision thereof been waived by either the Authority or the Redeveloper, and the Contract is in full force and effect; (c) Such other reasonable certifications as the Lender may request. 13. Amendments. The Authority hereby represents and warrants to Lender for the purpose of inducing Lender to make advances to Redeveloper under the Loan Documents that Authority will not agree to any amendment or modification to the or any TIF Note issued under the Contract that materially affects the collection of Available Tax Increment (as defined in the Contract) in any way affects the Property without the Lender’s written consent. Economic Development Authority Meeting of December 19, 2016 (Item No. 7b) Page 7 Title: Subordination Agreement with U.S. Bank National Association – 4900 Excelsior, LLC IN WITNESS WHEREOF, this Agreement has been executed and delivered as of the day and year first written above. ST. LOUIS PARK ECONOMIC DEVELOPMENT AUTHORITY By Its President By Its Executive Director STATE OF MINNESOTA ) ) SS. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this _____ day of December, by Anne Mavity and Thomas K. Harmening the President and Executive Director, respectively, of the St. Louis Park Economic Development Authority, a public body corporate and politic under the laws of the State of Minnesota, on behalf of such public body. Notary Public Economic Development Authority Meeting of December 19, 2016 (Item No. 7b) Page 8 Title: Subordination Agreement with U.S. Bank National Association – 4900 Excelsior, LLC U.S. BANK NATIONAL ASSOCIATION By: Name: Title: STATE OF WASHINGTON ) ) ss. COUNTY OF ) I certify that I know or have satisfactory evidence that ____________________ is the person who appeared before me, and said person acknowledged that he/she signed this instrument, on oath stated that he/she was authorized to execute the instrument, and acknowledged it as the ______________________________ of U.S. Bank National Association, a national banking association, to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. Dated: _________________________, 2016. (Signature of Notary) (Print or stamp name of Notary) NOTARY PUBLIC in and for the State of Washington, residing at: . My appointment expires: . Economic Development Authority Meeting of December 19, 2016 (Item No. 7b) Page 9 Title: Subordination Agreement with U.S. Bank National Association – 4900 Excelsior, LLC EXHIBIT A LEGAL DESCRIPTION The following-described property is situated in the City of St. Louis Park, County of Hennepin, State of Minnesota: Parcel A (Certificate of Title No. 1420201): That part of Lot 1, Block 1, Park Commons West, embraced within Outlot H, Park Commons East. Parcel B (Abstract property): Lot 1, Block 1, Park Commons West, except that part thereof embraced within Outlot H, Park Commons East. Meeting: City Council Meeting Date: December 19, 2016 Presentation: 2a EXECUTIVE SUMMARY TITLE: Retirement Recognition Resolutions for Police Chief John Luse and Deputy Chief Kirk DiLorenzo RECOMMENDED ACTION: The Mayor is asked to read the resolutions and present plaques to John Luse (39 years of service) and Kirk DiLorenzo (35 years of service). POLICY CONSIDERATION: None at this time. SUMMARY: City policy states that employees who retire or resign in good standing with over 20 years of service will be presented with a resolution from the Mayor, City Manager and City Council. Police Chief John Luse and Deputy Chief Kirk DiLorenzo will be in attendance for the presentation at the beginning of the meeting. The Mayor is asked to read the resolutions and present John and Kirk with a plaque in recognition of their years of service to the City. FINANCIAL OR BUDGET CONSIDERATION: Not applicable. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Resolutions Prepared by: Ali Timpone, HR Coordinator Reviewed by: Nancy Deno, Deputy City Manager/HR Director Approved by: Tom Harmening, City Manager City Council Meeting of December 19, 2016 (Item No. 2a) Page 2 Title: Retirement Recognition Resolutions for Police Chief John Luse and Deputy Chief Kirk DiLorenzo RESOLUTION NO. 16-___ RESOLUTION OF THE CITY COUNCIL OF ST. LOUIS PARK, MINNESOTA, RECOGNIZING THE CONTRIBUTIONS OF AND EXPRESSING APPRECIATION TO POLICE CHIEF JOHN LUSE WHEREAS, John Luse began his employment with the City of St. Louis Park over 39 years ago on November 21, 1977; and WHEREAS, John has spent his entire policing career with the St. Louis Park Police Department, first as patrol officer, then as sergeant and currently as Chief of Police; and WHEREAS, John was instrumental in establishing the community-oriented policing philosophy in St. Louis Park; and WHEREAS, John has created a highly respected, well run policing organization; and WHEREAS, John has mentored and developed many current and future leaders in the police department; and WHEREAS, John will spend time with his family and friends as he begins a new life chapter; NOW THEREFORE BE IT RESOLVED that the City Council of the City of St. Louis Park, Minnesota, by this resolution and public record, would like to thank John Luse for his great contributions and 39 years of dedicated service to the City of St. Louis Park and wish him the best in his retirement. Reviewed for Administration: Adopted by the City Council December 19, 2016 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk City Council Meeting of December 19, 2016 (Item No. 2a) Page 3 Title: Retirement Recognition Resolutions for Police Chief John Luse and Deputy Chief Kirk DiLorenzo RESOLUTION NO. 16-___ RESOLUTION OF THE CITY COUNCIL OF ST. LOUIS PARK, MINNESOTA, RECOGNIZING THE CONTRIBUTIONS OF AND EXPRESSING APPRECIATION TO DEPUTY POLICE CHIEF KIRK DILORENZO WHEREAS, Kirk DiLorenzo began his employment with the City of St. Louis Park over 35 years ago on June 1, 1981; and WHEREAS, Kirk has progressed through the ranks from Patrol Officer to Sergeant, to Lieutenant, Captain, and finally Deputy Police Chief; and WHEREAS, Kirk has held special assignments such as School Liaison Officer, Field Training Officer, and ERU Team Member; and WHEREAS, Kirk has developed a reputation as the department expert on anything related to technology; and WHEREAS, Kirk will spend his retirement traveling and scuba diving with his wife Mary, teaching his dog Champ to sit, and spending as much time as possible with his grandchildren; NOW THEREFORE BE IT RESOLVED that the City Council of the City of St. Louis Park, Minnesota, by this resolution and public record, would like to thank Kirk DiLorenzo for his great contributions and 35 years of dedicated service to the City of St. Louis Park and wish him the best in his retirement. Reviewed for Administration: Adopted by the City Council December 19, 2016 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk Meeting: City Council Meeting Date: December 19, 2016 Presentation: 2b EXECUTIVE SUMMARY TITLE: Bicycle Friendly Community Recognition RECOMMENDED ACTION: This presentation is intended to celebrate the city’s designation as a Bicycle Friendly Community. Nick Mason and Jo Olson from the Bicycle Alliance of Minnesota will be in attendance to present this award to the City Council. POLICY CONSIDERATION: Is this designation consistent with the Council’s strategic priority of “being a connected and engaged community” and the Connect the Park initiative? SUMMARY: The Engineering, Administration, Police, and Community Development departments completed an application for the League of American Bicyclists’ “Bicycle Friendly Community” program. This program allows communities to assess its policies, infrastructure, enforcement practices, and educational efforts as it relates to bicycling. The application for St. Louis Park involved inventorying existing practices & infrastructure, and showcasing our efforts to encourage bicycling in the city. Final applications were submitted in early August 2016. The League of American Bicyclists awarded designation status to communities nationwide in mid-November. The City of St. Louis Park received Bronze-level status, establishing itself for the first time as a Bicycle Friendly Community. Report cards were also distributed, identifying successful initiatives and noting potential areas for improvement. Receiving this designation illustrates the city’s effort to improve bicycling around the community. Inventorying existing bicycling-related practices now provides a main point of reference when staff and other city officials talk about bicycling. The process of applying has allowed staff to gather essential bicycle-related data in one place. St. Louis Park joins Edina, Richfield, Minneapolis, and Hennepin County as officially designated Bicycle Friendly Communities within the Twin Cities metropolitan region. FINANCIAL OR BUDGET CONSIDERATION: This designation reflects an inventory of existing City efforts, programs and capital improvements that encourage and promote bicycling. There are limited additional financial implications to maintain the designation. VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged community. SUPPORTING DOCUMENTS: None Prepared by: Chris Iverson, Transportation Engineer Reviewed by: Deb Heiser, Engineering Director Approved by: Tom Harmening, City Manager Meeting: City Council Meeting Date: December 19, 2016 Minutes: 3a UNOFFICIAL MINUTES CITY COUNCIL SPECIAL STUDY SESSION ST. LOUIS PARK, MINNESOTA DECEMBER 5, 2016 The meeting convened at 6:15 p.m. Councilmembers present: Mayor Jake Spano, Tim Brausen, Steve Hallfin, Gregg Lindberg, Anne Mavity, Thom Miller, and Susan Sanger. Staff present: City Manager (Mr. Harmening), Deputy City Manager/Human Resources Director (Ms. Deno), Planner (Ms. Monson), Senior Planner (Mr. Walther), and Recording Secretary (Ms. Pappas). Guest: Dean Dovolis, DJR Architecture, Inc.; and, Don Kasbohm, Developer 1. Review 2017 City Council Workshop Draft Agenda Mr. Harmening noted a subcommittee of the council, comprised of Councilmembers Brausen, Miller and Sanger, was assigned to develop a draft agenda for the 2017 City Council Workshop for the council to review. Ms. Deno stated the first day will be facilitated by Bridget Gothberg, BG Consulting, and will be on relational learning, council norms and an interactive session on Carver Governance. Friday will be facilitated by Gordon Goodwin from the Center for Social Inclusion. He will work with the council on racial equity for the majority of the day along with a brief discussion on redevelopment. Councilmember Mavity stated the council needs more background in advance of the workshop regarding the policies that have been developed related to racial equity work. She added they will need more examples if they are to come up with three measurable steps and to make good use of the workshop time. Councilmember Mavity also commented on the redevelopment section of the agenda, saying it is not clear what the council hopes to get out of that section. Councilmember Brausen stated that related to the race equity portion, he would like to see some action plans that other cities have adopted, and he asked if staff will be observing or participating with the council on this topic. Ms. Deno responded it is anticipated the session will consist of a council education/information piece that staff has already received, which ensures that both council and staff have the same basic understanding and language related to race equity. The council will have interactive sessions structured to talk about individual experiences, similar to what staff shared, and then go deeper into the topic. She added that examples will be provided from other cities, as well. Mr. Harmening added that department heads will attend the retreat, and it will be up to the council how interactive the department heads will be with the council during the workshop. City Council Meeting of December 19, 2016 (Item No. 3a) Page 2 Title: Special Study Session Minutes of December 5, 2016 Councilmember Sanger noted the cultural competency piece is an important topic to pursue, also. She was disappointed to see that this is an all-day topic and, due to time constraints, could not be accomplished during the retreat. She wondered if it might still be done in a more streamlined fashion, and hoped to be able to discuss this if possible. Councilmember Lindberg agreed, noting that building common language among the council is very important. However, he realized that there won’t be enough time to discuss this, and it would be a disservice to have the discussion if the council were not able to have the debrief session, as well. Councilmember Miller asked about the cultural interaction portion and if this related to the council sharing their own cultural biases with each other. Ms. Deno stated yes, this is a starting point and an exercise with objectives. She added that the facilitator will go through this portion to discuss the councilmembers’ early experiences with race and have conversations on racial inequity. Councilmember Brausen added that the council should all undergo the basic part of the training, as everyone is at a different place, and then dig deeper. Councilmember Mavity proposed the council spend more time on race equity at the retreat. Councilmember Sanger noted that redevelopment will also need to be discussed, especially with all the feedback being received from residents. People are concerned and wonder if we are going in the right direction. She added that the councilmembers may not all be on the same page regarding redevelopment. Each may have different priorities, and this will need in depth discussion. Councilmember Sanger added that up until now, the council has been mostly reactive to proposals from developers vs. proactive with a plan. Discussion is needed about what the council wants to do going forward. Mayor Spano gave the West End development as an example. Councilmember Sanger stated that the developers of West End approached the council on this redevelopment project. Councilmember Mavity said that when looking at a map of the Elmwood Neighborhood from 2003 which outlined a vision for this whole area around 36th and Wooddale, it is stunning how much it adheres to this plan. It is the same situation with the Beltline development and Excelsior and Grand. She added that the council initiated this redevelopment so it is not accurate to say the council has only been reactive to development. Mayor Spano noted that he does not think 90 minutes is long enough to answer the five questions on redevelopment. He would like to see the whole retreat spent on race equity. Councilmember Brausen stated managing growth is a responsibility of the council and an ongoing dialogue, which will continue. He stated this should be a discussion to share each councilmember’s thoughts, talk about vision, and learn from one another. He added that race equity is a priority, but he would like to see some time spent on the redevelopment discussion, as well, in order to form more clarity. Councilmember Hallfin thanked the subcommittee for their work on the agenda, noting he respects what they have done. He added he would like to see both the race equity and the redevelopment discussions take place, as they are both important. He suggested extending the meeting time in order to cover both topics. City Council Meeting of December 19, 2016 (Item No. 3a) Page 3 Title: Special Study Session Minutes of December 5, 2016 Mayor Spano asked if staff and the subcommittee could refine the list related to redevelopment, to give it more clarity, and help with the visioning process. Mr. Harmening stated staff will work on refining the questions to help structure the conversation, and the meeting time can also be extended. Mayor Spano added he is fine with the first half of the day, but he would like to spend most of the first day on relational learning and the next day on race equity work. Mayor Spano stated he would also be interested in learning more background about the history of St. Louis Park as it relates to race in our community, noting this would be helpful. 2. Alternative Development Concept Plan for “The Elmwood” Ms. Monson noted the project proposed for development is a mixed-use building marketed toward St. Louis Park’s active residents aged 55+. The original proposal, previously reviewed by the council, was a 5-story, 70-unit mixed-used apartment building on the one acre site, with 10% (7 units) as affordable at 60% area median income. However, some members of the council had expressed an interest in a larger number of affordable units and asked the developer if he was able to increase the density to offer a greater number of affordable units. The revised proposal is for a 6-story, 85-unit mixed-use development with 23.5% (20 units) affordable at 60% area median income. Due to the cost of additional parking accommodated by a second level of underground parking, the developer would be seeking an increased TIF amount if the 85-unit alternative plan is pursued. The application for TIF assistance is pending and will defray a portion of the building demolition, site preparation, and structured parking costs. Councilmember Mavity asked if the rent will be affordable and what the cost is per month for a two-bedroom unit. The developer stated the cost per month would be $1,250. Councilmember Mavity noted that 10 people attended the neighborhood meeting related to the development, and their main concerns were traffic and parking issues. Councilmember Sanger noted that with the larger project, the number of years needed to generate the TIF will increase, and this is a concern related to affordable units. She added there is no requirement to go to 23% affordable. It only needs to be at 10%. Councilmember Miller added he has concerns with the Bridgewater building, as it overlooks many single-family homes in that area. However, he would be okay with another story on The Elmwood project as it has wider setbacks and first floor retail that is set back as well. The area is more pedestrian-friendly than Excelsior and Grand, and he would like to see this project allow more walking space. Councilmember Miller stated he is fine with the TIF and would ask that the building be stepped back from the second to sixth floor, also, similar to Harmony Vista across the street. Councilmember Brausen added he likes the proposal but does not want to design the building. He is fine with the increase in TIF and committing future tax dollars to get strategic development and affordability in the area, especially with SWLRT coming. He added this development is well worth it; however, he has questions on staff’s recommendations for parking, noting he would prefer less parking at the development and more units, if possible. Mr. Walther stated staff is not asking the developer for more parking than required, but the developer explained that once they expend the money to drive pilings deeper for a partial second City Council Meeting of December 19, 2016 (Item No. 3a) Page 4 Title: Special Study Session Minutes of December 5, 2016 level, it is economical to add a full level of parking. Mr. Walther added they can look at other uses of the underground building space besides parking, as well. Councilmember Brausen stated he hopes a green wall would be considered and an environmentally-friendly building with a reduction in its carbon footprint. Councilmember Hallfin stated he is fine with the new design and the extra TIF. He added that the additional affordable units will help the city, especially in light of St. Louis Park’s huge empty nest group. Mayor Spano stated he is also fine with going higher in this area. He would like the developer to think more about the additional parking spaces and how to use the space differently. He is concerned about losing the DORA in order to step the building back in the front. Councilmember Sanger asked if the developer could revisit this and come back with more options. Mr. Dovolis stated the designers moved the building back as far as possible. He added there is a normal sidewalk set an additional 10 feet back. With the added landscaping, the building has become narrower. He added they have already done a lot of work to accomplish the goals outlined by the council related to the setback. Councilmember Brausen stated he is fine with this plan, especially since seniors have stated they want more space. Councilmember Mavity stated she is supportive of the direction of the project, which is filling the gap for seniors. However, she added that $1,200 per month is still a high rent. She cautioned the council about trying to micromanage a recessed floor and the plan, noting this is not a good way to review it. Councilmember Lindberg stated he is not overly enamored with the project and has concerns about the increase of TIF and time. He felt the first design was better, and he is not convinced 60% area median income should be encouraged by the council. He added he would like to see more affordable and fewer units. The developer, Mr. Kasbohm, added he would like to incorporate the recess but doesn’t want to shrink the depth of the units more. Then he would have to use concrete construction in order to increase the building height to seven stories, which would make the project unaffordable. The consensus of the council was that they are comfortable with the project and the TIF requests Communications/Meeting Check-In (Verbal) The meeting adjourned at 7:25 p.m. Written Reports provided and documented for recording purposes only: 3. Solid Waste Update ______________________________________ ______________________________________ Melissa Kennedy, City Clerk Jake Spano, Mayor Meeting: City Council Meeting Date: December 19, 2016 Minutes: 3b UNOFFICIAL MINUTES CITY COUNCIL MEETING ST. LOUIS PARK, MINNESOTA DECEMBER 5, 2016 1. Call to Order Mayor Spano called the meeting to order at 7:32 p.m. Councilmembers present: Mayor Jake Spano, Tim Brausen, Steve Hallfin, Gregg Lindberg, Anne Mavity, Thom Miller, and Susan Sanger. Councilmembers absent: None. Staff present: City Manager (Mr. Harmening), City Attorney (Mr. Mattick), Deputy City Manager/Human Resources Director (Ms. Deno), Fire Marshal/ Assistant Fire Chief (Mr. Smith), Engineering Director (Ms. Heiser), Chief Financial Officer (Mr. Simon), City Assessor (Mr. Bultema), Traffic Engineer (Mr. Iverson), and Recording Secretary (Ms. Pappas). Guests: Community Emergency Response Team (CERT) Members 1a. Pledge of Allegiance 1b. Roll Call 2. Presentations 2a. Introduction and Welcome of New CERT Members Assistant Fire Chief Cary Smith presented the Community Emergency Response Team (CERT) members who, since 2013, have helped St. Louis Park be better able to respond in emergencies. He added that these 31 members provide assistance to victims; provide help sandbagging the creek when flooding becomes a problem; and help search for evidence or help with city events during the course of the year. They also have done multiple installations of fire alarms in residences across the city. New members to the group were introduced: Liz Goldstein, Angela Lofgren, Joshua Nemitz, Mike Peterson, Noelle Racette, and Kathy Sotak. Councilmember Brausen thanked all of the CERT members for their time and efforts, noting this is typical in St. Louis Park, where people are engaged in helping their community. Mayor Spano thanked the CERT members on behalf of the entire council for all of the time they give to the community during the year. He encouraged others in the city to join them in their work. 3. Approval of Minutes 3a. City Council Special Study Session Minutes November 7, 2016 City Council Meeting of December 19, 2016 (Item No. 3b) Page 2 Title: City Council Meeting Minutes of December 5, 2016 It was moved by Councilmember Lindberg, seconded by Councilmember Sanger, to approve the City Council Special Study Session Meeting Minutes of November 7, 2016 as presented. The motion passed 7-0. 3b. City Council Minutes November 7, 2016 It was moved by Councilmember Mavity, seconded by Councilmember Sanger, to approve the City Council Meeting Minutes of November 7, 2016 as presented. The motion passed 7-0. 3c. City Council Special Study Session Minutes November 21, 2016 Councilmember Brausen noted his comments on the Westwood Nature Center were incomplete. He revised them to say the following: “Councilmember Brausen stated the council should revise this to pursue a net 0 policy and demonstrate to the community how we can reduce our net impact on the environment and hope we can obtain some private funding for that, and would volunteer to work on major fundraising. Additionally, the initial cost to do it right is small compared to the long-term gain, if it’s made net 0 for energy, waste and water, and that it be built with long lasting and sustainable materials, that can evolve as a living building.” Councilmember Miller noted on page 3, his comments should read: “…focus more on the balance between the nature programming and renting space.” Councilmember Miller also noted on page 5, his comments should read: “He cautioned that unless the steering committee is truly representative of St. Louis Park, the members may dismiss the data.” Mayor Spano noted on page 4 he stated that he “had a couple names” not “several names to provide…” It was moved by Councilmember Brausen, seconded by Councilmember Miller, to approve the City Council Special Study Session Meeting Minutes of November 21, 2016 as corrected. The motion passed 7-0. 3d. City Council Minutes November 21, 2016 It was moved by Councilmember Sanger, seconded by Councilmember Miller, to approve the City Council Meeting Minutes of November 21, 2016 as presented. The motion passed 7-0. 4. Approval of Agenda and Items on Consent Calendar City Council Meeting of December 19, 2016 (Item No. 3b) Page 3 Title: City Council Meeting Minutes of December 5, 2016 4a. Accept for filing City Disbursement Claims for the period of October 29 through November 25, 2016. 4b. Adopt Resolution No. 16-151 authorizing the special assessment for the repair of the water service line at 1829 Jersey Ave. S., St. Louis Park, MN P.I.D. 05-117-21- 43-0056. 4c. Approve the November 7, 2016 City Council Meeting Consent Agenda as presented and items listed on the Consent Calendar; and to waive reading of all resolutions and ordinances. 4d. Adopt Resolution No. 16-152 accepting work and authorizing final payment in the amount of $92,987.46 for Project 4015-1003 Pavement Management (Area 3) with Park Construction, Contract No. 34-15. 4e. Adopt Resolution No. 16-153 approving acceptance of a monetary donation from the Association of MN Building Officials (AMBO) in the amount of $310.20 to reimburse travel cost for Brian Hoffman to attend an AMBO conference. 4f. Adopt Resolution No. 16-154 approving acceptance of a monetary donation from the American Legion Post 282 in the amount of $3,000 to fund the police department’s bike patrol program. 4g. Approve for filing Fire Civil Service Commission Meeting Minutes February 29, 2016. 4h. Approve for filing Board of Zoning Appeals Meeting Minutes June 23, 2016. 4i. Approve for filing Parks & Recreation Advisory Commission Meeting Minutes September 7, 2016. It was moved by Councilmember Hallfin, seconded by Councilmember Brausen, to approve the Agenda as presented and items listed on the Consent Calendar; and to waive reading of all resolutions and ordinances. The motion passed 7-0. 5. Boards and Commissions - None 6. Public Hearings 6a. 2017 Proposed Budget, Tax Levies and Truth in Taxation Public Hearing Mr. Simon presented the staff report pertaining to the 2017 budget, preliminary property tax levy, and other general tax and budgetary information. The city council has a proposed 2017 final property tax levy of $30,264,073, a 5.80% increase over the 2016 final property tax levy and a decrease from the preliminary levy of 6.5%. Along with this information, the 2017 preliminary general property tax and HRA levies were presented. Mr. Simon provided information on the tax impacts to residential property, along with utility rates that were approved on October 17, 2016. Mr. Simon added that the proposed tax levies and approved utility rates will help support necessary city services, capital improvements, and debt service obligations for fiscal year 2017. Mayor Spano opened the public hearing. City Council Meeting of December 19, 2016 (Item No. 3b) Page 4 Title: City Council Meeting Minutes of December 5, 2016 Stan Jurgenson, 2309 Westridge Lane, stated the people inside the residential and commercial buildings are the ones paying taxes – not the buildings themselves. He added that each year the levy percentages increase. Residents are spending more of their disposable income on city taxes. Mr. Jurgenson noted the levy percentages in 2013, 2014, and 2015, stating that many residents live on a fixed income and rely on their Social Security check, which has not increased at the same rate as the levy. Mayor Spano closed the public hearing. Councilmember Mavity responded to the comments, noting that understanding the formulas for the levies are complex. She added that home values went down because of the 2008 recession. Now with the economy picking up again, home values are moving upward again. Mr. Bultema concurred, adding that during the recession in 2008-2011, home valuations dropped but did not decline in St. Louis Park as much as in other communities around the state. Homes held their values, and as the city moves forward, apartments are also improving in value. Mr. Bultema added as the economy improves, taxes tend to even out. Mr. Simon explained that the value of a median home went up 5%, but some go down in value, and some go higher than the median. He noted there are lots of mechanics involved, including market value exclusion. He invited residents to call him or staff for further information and explanation of the formulas at any time. 7. Requests, Petitions, and Communications from the Public – None 8. Resolutions, Ordinances, Motions and Discussion Items 8a. Traffic Study No. 671: Installation of Stop Signs on Natchez Avenue at 31 st Street. Resolution No. 16-155 Mr. Iverson presented the staff report. He stated in August the city received a request to evaluate the intersection of Natchez Avenue and 31st Street. The intersection is currently uncontrolled, and the request was to install stop signs on the north-south legs of the intersection, stopping at Natchez Avenue. Mr. Iverson continued that the city installed traffic tubes, and an internal traffic committee working group studied the intersection. They determined it did not meet the criteria for a stop sign and recommend it remain as is. The residents submitted a petition signed by 70% of residents within a 600-foot radius of the location. The cost to add signs would be minimal and would come out of the city’s operating budget. Councilmember Sanger stated she is very much in support of this. She added that one of the reasons to approve this request is because those who live near it will be safer as pedestrians in the area. She noted it probably won’t affect people who don’t live in the neighborhood; however, it is important the council honors this request. Mayor Spano invited residents to come forward and speak about the issue. City Council Meeting of December 19, 2016 (Item No. 3b) Page 5 Title: City Council Meeting Minutes of December 5, 2016 John Sellies, 3057 Ottawa Ave., stated he is a father of two children and has a dog. He said it is important to control neighborhood traffic. He stated this is a matter of safety for the neighborhood and urged the council to consider it. Jen Beach, 2038 Monterey Ave., stated she is a mother of two children and has lived in the neighborhood for 10 years. She said it is challenging to walk, and there are not a lot of sidewalks in the area. She stated it would be helpful to have a stop sign. The day she submitted the petition, she watched a bus almost get “t-boned” in the intersection. Debby Shay, 3049 Natchez Ave., stated traffic at the corner of Natchez and 31st is really bad, and people do not care. She is worried that someone will be hit, about children in the area, and about cars that park near the corner. She stated the police need to ticket and tow those cars and encouraged the council to approve the two signs. Councilmember Mavity stated she has had the privilege to represent this neighborhood in the past, and she appreciated the residents coming to the meeting. Councilmember Brausen stated he supports this and noted the residents will have to be the ones to stop the most. He added that since the neighbors are in favor of it, he will support it. Councilmember Miller thanked the residents for coming to the meeting and stated the neighbors know the context of this issue better than anyone. He thanked them for organizing the petition to get the signs. Mayor Spano added he lives in the area near Methodist Hospital where there are no sidewalks. He noted there are drivers who come around the corner very fast, so he can understand and appreciate where the residents are coming from on this issue. Mayor Spano stated he generally trusts and respects staff on issues such as this, but in listening to what the residents had to say, he understands their viewpoints. Councilmember Sanger thanked the residents from her ward for coming tonight and for organizing and signing the petition. It was moved by Councilmember Sanger, seconded by Councilmember Mavity, to adopt Resolution No. 16-155, resolution authorizing the installation of stop signs for the north- south leg of Natchez Avenue at 31st Street. The motion passed 7-0. 9. Communications Councilmember Hallfin, who is on the board of STEP, stated the Holiday Train is coming to St. Louis Park on Saturday afternoon. It is a great honor to have them come here and is a fundraiser for STEP. He asked residents to come out and support STEP with food, toys and monetary donations during the holidays. He added he looks forward to seeing many residents on Saturday at the Holiday Train event. City Council Meeting of December 19, 2016 (Item No. 3b) Page 6 Title: City Council Meeting Minutes of December 5, 2016 Mr. Harmening added the streets will be closed at the free event, beginning at 3:30 p.m., and there is more information on the city website. Everyone is encouraged to attend this very fun and free event. Mayor Spano noted the Holiday Train will be lit up and their will also be music at the event. He thanked Councilmember Hallfin for serving on the board of STEP and also all those who donate to STEP. Mr. Harmening announced the new outdoor rec facility – the ROC – is now open for outdoor skating, and everyone is very excited about it. He stated the rink is open all winter and for more information on open skating and hours to call 952- 924-2540. Mayor Spano added that Perspectives is having a toy drive on Fri., Dec. 9, and he encouraged folks to drop off toys. Mayor Spano added that Tom Friedman, a former St. Louis Park resident, has released his new book, which talks about growing up in St. Louis Park. 10. Adjournment The meeting adjourned at 8:22 p.m. ______________________________________ ______________________________________ Melissa Kennedy, City Clerk Jake Spano, Mayor Meeting: City Council Meeting Date: December 19, 2016 Consent Agenda Item: 4a EXECUTIVE SUMMARY TITLE: Retirement Recognition Resolutions for Police Chief John Luse and Deputy Chief Kirk DiLorenzo RECOMMENDED ACTION: Motion to Adopt Resolutions to recognize Police Chief John Luse for 39 years of service, and Deputy Chief Kirk DiLorenzo for 35 years of service. POLICY CONSIDERATION: None at this time. SUMMARY: City policy states that employees who retire or resign in good standing with over 20 years of service will be presented with a resolution from the Mayor, City Manager and City Council. This consent item will officially adopt the resolutions that honor John and Kirk for their years of service. FINANCIAL OR BUDGET CONSIDERATION: Not applicable. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Resolutions Prepared by: Ali Timpone, HR Coordinator Reviewed by: Nancy Deno, Deputy City Manager/HR Director Approved by: Tom Harmening, City Manager City Council Meeting of December 19, 2016 (Item No. 4a) Page 2 Title: Retirement Recognition Resolutions for Police Chief John Luse and Deputy Chief Kirk DiLorenzo RESOLUTION NO. 16-___ RESOLUTION OF THE CITY COUNCIL OF ST. LOUIS PARK, MINNESOTA, RECOGNIZING THE CONTRIBUTIONS OF AND EXPRESSING APPRECIATION TO POLICE CHIEF JOHN LUSE WHEREAS, John Luse began his employment with the City of St. Louis Park over 39 years ago on November 21, 1977; and WHEREAS, John has spent his entire policing career with the St. Louis Park Police Department, first as patrol officer, then as sergeant and currently as Chief of Police; and WHEREAS, John was instrumental in establishing the community-oriented policing philosophy in St. Louis Park; and WHEREAS, John has created a highly respected, well run policing organization; and WHEREAS, John has mentored and developed many current and future leaders in the police department; and WHEREAS, John will spend time with his family and friends as he begins a new life chapter; NOW THEREFORE BE IT RESOLVED that the City Council of the City of St. Louis Park, Minnesota, by this resolution and public record, would like to thank John Luse for his great contributions and 39 years of dedicated service to the City of St. Louis Park and wish him the best in his retirement. Reviewed for Administration: Adopted by the City Council December 19, 2016 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk City Council Meeting of December 19, 2016 (Item No. 4a) Page 3 Title: Retirement Recognition Resolutions for Police Chief John Luse and Deputy Chief Kirk DiLorenzo RESOLUTION NO. 16-___ RESOLUTION OF THE CITY COUNCIL OF ST. LOUIS PARK, MINNESOTA, RECOGNIZING THE CONTRIBUTIONS OF AND EXPRESSING APPRECIATION TO DEPUTY POLICE CHIEF KIRK DILORENZO WHEREAS, Kirk DiLorenzo began his employment with the City of St. Louis Park over 35 years ago on June 1, 1981; and WHEREAS, Kirk has progressed through the ranks from Patrol Officer to Sergeant, to Lieutenant, Captain, and finally Deputy Police Chief; and WHEREAS, Kirk has held special assignments such as School Liaison Officer, Field Training Officer, and ERU Team Member; and WHEREAS, Kirk has developed a reputation as the department expert on anything related to technology; and WHEREAS, Kirk will spend his retirement traveling and scuba diving with his wife Mary, teaching his dog Champ to sit, and spending as much time as possible with his grandchildren; NOW THEREFORE BE IT RESOLVED that the City Council of the City of St. Louis Park, Minnesota, by this resolution and public record, would like to thank Kirk DiLorenzo for his great contributions and 35 years of dedicated service to the City of St. Louis Park and wish him the best in his retirement. Reviewed for Administration: Adopted by the City Council December 19, 2016 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk Meeting: City Council Meeting Date: December 19, 2016 Consent Agenda Item: 4b EXECUTIVE SUMMARY TITLE: Approve Plans & Specs for Replacement of Outdoor Skate Park and Authorize Advertisement for Bids RECOMMENDED ACTION: Motion to Adopt Resolution accepting this report, establishing and approving plans and specifications, and authorizing advertisement for bids for the replacement of the skate park. POLICY CONSIDERATION: Should the City continue to move forward with the replacement of the skate park that was previously located adjacent to the Rec Center? SUMMARY: The skate park was originally located adjacent to the Rec Center and was displaced as part of the construction of the ROC. The skate park was due for replacement in 2016 per the Capital Improvement Plan given the life span of the existing equipment. The approved location for replacing the skate park will be at Carpenter Park. The Operations & Recreation Department will be collaborating with the Engineering Department on this project. The Engineering Department will be constructing an underground storm water detention system underneath the skate park. Construction would occur in 2017. The next step in the process is to solicit bids from skate park vendors. Staff is asking City Council to authorize the bid process to solicit vendors for the skate park. FINANCIAL OR BUDGET CONSIDERATION: Replacement of the skate park equipment has been identified in the Capital Improvement Plan for 2016 and is estimated to cost $200,000. Staff has submitted a grant application for a Hennepin County Youth Sports Facilities grant to request $100,000 to help fund the skate park. The remainder would come from the Park Improvement Fund. VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged community. SUPPORTING DOCUMENTS: Resolution Prepared by: Jason T. West, Recreation Superintendent Reviewed by: Cynthia S. Walsh, Operations and Recreation Director Approved by: Tom Harmening, City Manager City Council Meeting of December 19, 2016 (Item No. 4b) Page 2 Title: Approve Plans & Specs for Replacement of Outdoor Skate Park and Authorize Advertisement for Bids RESOLUTION NO. 16-____ RESOLUTION ACCEPTING THE PROJECT REPORT, APPROVING PLANS AND SPECIFICATIONS, AND AUTHORIZING ADVERTISEMENT FOR BIDS WHEREAS, the City Council of the City of St. Louis Park has received a report related to replacement of the skate park. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis Park, Minnesota, that: 1. Such replacement as proposed is necessary, cost effective, and feasible as detailed in the Project Report. 2. The proposed project, is in our CIP as Project No. 21155649. 3. The plans and specifications for the replacement of the skate park, as prepared under the direction of the Recreation Superintendent and Park Superintendent, or designee, are approved. 4. The City Clerk shall prepare and cause to be inserted at least two weeks in the official newspaper, an advertisement for bids for the making of said replacement under said- approved plans and specifications. The advertisement shall appear not less than ten (10) days prior to the date and time of receipt of bids, and specify the work to be done, state the date and time bids will be received by the City Clerk, and that no bids will be considered unless sealed and filed with the City Clerk and accompanied by a bid bond payable to the City for five (5) percent of the amount of the bid. 5. The Recreation Superintendent and Park Superintendent, or designee, shall report the receipt of bids to the City Council shortly after the letting date. The report shall include a tabulation of the bid results and a recommendation to the City Council. Reviewed for Administration: Adopted by the City Council December 19, 2016 Thomas Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk Meeting: City Council Meeting Date: December 19, 2016 Consent Agenda Item: 4c EXECUTIVE SUMMARY TITLE: Resolution Supporting the Reappointment of Lisa Peilen to the Metropolitan Airports Commission RECOMMENDED ACTION: Motion to Adopt Resolution supporting Lisa Peilen’s reappointment to the Metropolitan Airports Commission (MAC) POLICY CONSIDERATION: None at this time. SUMMARY: Lisa Peilen has represented District C on the MAC, which includes St. Louis Park, for a number of years. During this time Ms. Peilen has tirelessly represented the interests of District C in a fair and responsible manner. Ms. Peilen has been very active in the metropolitan community, serving on the board of Conservation Minnesota and the Minnesota State Colleges and Universities Trustee Candidate Advisory Council. She is past president of the Smith College Club of Minnesota and the University of Minnesota Hillel Advisory Board. She has served on the Governor's Stadium Screening Commission, Hennepin County Library Foundation Board, Minneapolis Jewish Federation Board, Children's Health Care Foundation Board and Hennepin County Park Reserve District Board. She has served in government relations with First Bank System (now U.S. Bank), as an analyst in corporate planning at General Mills and as Minnesota's Tourism Director. Ms. Peilen’s current term on the MAC will expire in January, 2017. The appointment of the MAC commissioner for District C is made by the Governor. FINANCIAL OR BUDGET CONSIDERATION: Not applicable. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Resolution Prepared by: Tom Harmening, City Manager City Council Meeting of December 19, 2016 (Item No. 4c) Page 2 Title: Resolution Supporting the Reappointment of Lisa Peilen to the Metropolitan Airports Commission RESOLUTION NO. 16-____ RESOLUTION SUPPORTING THE REAPPOINTMENT OF LISA PEILEN TO THE METROPOLITAN AIRPORTS COMMISSION WHEREAS, Lisa Peilen has represented District C on the Metropolitan Airports Commission, which includes St. Louis Park, for a number of years. During this time Ms. Peilen has tirelessly represented the interests of District C in a fair and responsible manner. WHEREAS, Ms. Peilen has been a very active contributor to the metropolitan community, serving on the board of Conservation Minnesota and the Minnesota State Colleges and Universities Trustee Candidate Advisory Council. She is past president of the Smith College Club of Minnesota and the University of Minnesota Hillel Advisory Board. She has served on the Governor's Stadium Screening Commission, Hennepin County Library Foundation Board, Minneapolis Jewish Federation Board, Children's Health Care Foundation Board and Hennepin County Park Reserve District Board. She has served in government relations with First Bank System (now U.S. Bank), as an analyst in corporate planning at General Mills and as Minnesota's Tourism Director. WHEREAS, Ms. Peilen’s current term on the MAC will expire in January, 2017. NOW THEREFORE, BE IT RESOLVED THAT the City Council for the City of St. Louis Park strongly encourages and supports the reappointment of Lisa Peilen as Commissioner of District C for the Metropolitan Airports Commission. Reviewed for Administration: Adopted by the City Council December 19, 2016 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk Meeting: City Council Meeting Date: December 19, 2016 EXECUTIVE SUMMARY TITLE: Final Payment Resolution - MSA Street Rehabilitation – Walker Street / 36th Street – Project No. 4015-1100 RECOMMENDED ACTION: Motion to Adopt Resolution authorizing final payment in the amount of $75,443.99 for Project 4015-1100 MSA Street Rehabilitation – Walker Street / 36th Street with Park Construction Company, City Contract No. 46-15. POLICY CONSIDERATION: Not Applicable SUMMARY: On May 4, 2015, the City Council awarded a contract in the amount of $3,478,587.99 to Park Construction for the 2015 MSA Project Walker/ 36th Street, Project 4015- 1100. The project consisted of a mill and overlay of 36th Street from Highway 169 to Texas Avenue, the reconstruction of Walker Street from Texas Avenue to Lake Street, rehabilitation of the 36th Street Bridge over Minnehaha Creek, construction of the trail on the east side of Louisiana Oaks Park, reconstruction of the north parking lot of Louisiana Oaks Park, construction of sidewalk along Walker Street from Texas Avenue to Louisiana Avenue, and the upgrade of the signal systems at 3 intersections (36th Street and Boone Avenue, Aquila Avenue, and Texas Avenue). The Contractor completed this work within the contract time allowed. The final contract cost, $3,671,631.90, is 5.5% more than the original contract amount of $3,478,587.99. FINANCIAL OR BUDGET CONSIDERATION: The final contract cost of the work performed by the contractor under Contract No. 46-15 has been calculated as follows: Original Contract Price (based on estimated quantities) $3,478,587.99 Change Orders 1 – 7 / Work Order 1 - 11 +$ 193,043.91 Final Contract Amount $3,671,631.90 Actual Amount Due (based on actual quantities) $3,679,834.97 Previous Payments -$3,604,390.98 Balance Due $75,443.99 This project was included in the City’s adopted 2015 Capital Improvement Program (CIP). The work was paid for using Municipal State Aid, Pavement Management, General Obligation Bonds (for Connect the Park sidewalk/ trail and fiber), Sanitary Sewer Utility, Stormwater Utility, Water Utility, and Park Improvement funds. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Discussion Resolution Prepared by: Joseph Shamla, Senior Engineering Project Manager Reviewed by: Debra Heiser, Engineering Director Approved by: Tom Harmening, City Manager Consent Agenda Item: 4d City Council Meeting of December 19, 2016 (Item No. 4d) Page 2 Title: Final Payment Resolution - 2015 MSA Project Walker / 36th Street - Project No. 4015-1100 DISCUSSION BACKGROUND: Park Construction completed the work for this contract in the spring of 2016. The final paperwork was received by the City two weeks ago and we are ready to release final payment. The project consisted of a mill and overlay of 36th Street from Highway 169 to Texas Avenue, the reconstruction of Walker Street from Texas Avenue to Lake Street, rehabilitation of the 36th Street Bridge over Minnehaha Creek, construction of the trail on the east side of Louisiana Oaks Park, reconstruction of the north parking lot of Louisiana Oaks Park, construction of sidewalk along Walker Street from Texas Avenue to Louisiana Avenue, and the upgrade of the signal systems at three intersections (36th Street and Boone Avenue, Aquila Avenue, and Texas Avenue). Construction of a portion of this contract was completed within the Reilly Superfund site and a response action plan was submitted to the MPCA and EPA for their review. The City has sent in the final paperwork required for the completion of the response action plan to the MPCA and EPA. During the project unexpected items came up that needed to be addressed in order to complete the necessary work. This resulted in the cost of the project being $193,043.91 over the awarded amount. The primary reasons for this were: Walker/ 36th Street Rehabilitation Project o The existing pavement on Walker Street was thicker than estimated. The cost to remove the additional depth of bituminous pavement = $12,200. o The soils in the Reilly Superfund Site required a change in pipe material originally specified in the plan. The new pipe material will last longer and resist the deterioration caused by the soils = $28,700 o Work needed on existing utilities not part of the original contract = $25,600 o Change to sod for restoration in the last phase of the project due to poor results using seed in the first phase = $34,800. 36th Street Bridge over Minnehaha Creek o During the rehabilitation of the bridge it was determined that the surface was in worse condition than originally anticipated. This resulted in a cost increase of $18,200. o The steel piling for the bridge which was inspected when Minnehaha Creek was high was in worse shape than expected. This resulted in a price increase of $24,600. Correction of a drainage issue in an existing portion of Louisiana Oak Park Parking Lot = $7,500 Connect the Park Trail Construction o Construction material under Louisiana Ave trail changed to a gravel base to ensure that the trail would have a stable foundation for longer life = $24,500 o Regrading of a bituminous trail due to eliminate a maintenance/ safety issue = $15,700. These changes to the contract were necessary to complete the project. City Council Meeting of December 19, 2016 (Item No. 4d) Page 3 Title: Final Payment Resolution - 2015 MSA Project Walker / 36th Street - Project No. 4015-1100 RESOLUTION NO. 16-____ RESOLUTION AUTHORIZING FINAL PAYMENT AND ACCEPTING THE WORK ON WALKER STREET/ 36TH STREET CITY PROJECT NO. 4015-1100 CONTRACT NO. 46-15 NOW THEREFORE BE IT RESOLVED by the City Council of the City of St. Louis Park, Minnesota, as follows: 1. Pursuant to a written contract with the City dated May 4, 2015, Park Construction Company has satisfactorily completed Project 4015-1100 MSA Street Rehabilitation - (Walker / 36th Street), as per Contract No. 46-15. 2. The Engineering Director has filed her recommendations for final acceptance of the work. 3. The work completed under this contract is accepted and approved. The final contract cost is $3,671,631.90. 4. The City Manager is directed to make final payment in the amount of $75,443.99 on the contract, taking the contractor's receipt in full. Reviewed for Administration: Adopted by the City Council December 19, 2016 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk Meeting: City Council Meeting Date: December 19, 2016 Consent Agenda Item: 4e EXECUTIVE SUMMARY TITLE: Approve Consultant Contract for Wooddale Bridge Improvements RECOMMENDED ACTION: Motion to authorize execution of a professional services contract with Short Elliott Hendrickson in the amount of $244,582 for Wooddale Bridge Improvements at Highway 7. POLICY CONSIDERATION: Does the City Council wish to proceed with modifications to the Wooddale Bridge? SUMMARY: The construction of the Southwest Light Rail Line Transit (SWLRT) and the Wooddale LRT Station in 2017-2019 will result in corridor modifications along Wooddale Avenue that include the installation of traffic signals at the Highway 7 ramp terminals and the reconfiguration of the of Wooddale Avenue and South Service Road intersection. Staff hired the consulting firm of Short Elliott Hendrickson (SEH) to help explore ways to leverage the programmed improvements of SWLRT to enhance pedestrian and bicyclist safety, traffic operations, and allow for future growth of the Wooddale corridor. In late October of 2015 the city convened a design workshop that was attended by staff from SWLRT, MnDOT, Hennepin County, and the city. In addition, the PLACE development team and our consultant SEH were in attendance. The desired outcome from this workshop was to find a cost effective solution that balances the needs of all users of this multimodal corridor with a high level of safety and livability. Staff has requested a proposal from SEH to complete final design plans and receive approval from MnDOT to widen Wooddale Bridge over Highway 7. The improvements are intended to construct safe and comfortable pedestrian and bicycle facilities across the bridge and to increase sight lines for vehicles at the ramp terminals. The estimated total project cost for the modifications to the Wooddale Bridge is estimated at $2.2 million. SEH is a reputable consultant that has successfully completed work at Highway 7 and Louisiana Avenue. They have provided detailed review of the SWLRT traffic analysis on behalf of the City, completed traffic analysis for the PLACE development, and were key in developing the preferred preliminary design for Wooddale bridge improvements. FINANCIAL OR BUDGET CONSIDERATION: This project is included in the City’s Capital Improvement Program (CIP) for 2017 and 2018. At this time the project is proposed to be funded using General Obligation Bonds. However, other funding sources will also be explored including TIF, HRA Levy and or Municipal State Aid dollars. VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged community. SUPPORTING DOCUMENTS: Discussion Prepared by: Jack Sullivan, Senior Engineering Project Manager Reviewed by: Debra Heiser, Engineering Director Approved by: Tom Harmening, City Manager City Council Meeting of December 19, 2016 (Item No.4e) Page 2 Title: Approve Consultant Contract for Wooddale Bridge Improvements DISCUSSION BACKGROUND: The SWLRT project has completed final plans and the PLACE development is in the process of completing their preferred site layout. Construction of SWLRT is expected to begin in the second half of 2017. Construction activities at Wooddale Avenue related to SWLRT are expected to occur in late 2017 thru late 2019. The Met Council/SWLRT will have a more complete understanding of their work schedule once they have a contractor under contract in mid- 2017. These bridge improvements are expected to take approximately 6-8 months and are proposed to coordinate with the SWLRT construction. Staff will coordinate the timing of the Wooddale Bridge improvements with the construction activities of the SWLRT to minimize inconvenience to our community. Proposed Schedule: The following is the tentative/proposed project schedule for completion of final plans: Layout for MnDOT review January 2017 60 Percent plans March 2017 90 Percent plans March/April 2017 Final plans May 2017 Award Contract July 2017 Construction activities 6 - 8 months Meeting: City Council Meeting Date: December 19, 2016 Consent Agenda Item: 4f EXECUTIVE SUMMARY TITLE: Removing Louisiana Station Area Trail from SWLRT Construction RECOMMENDED ACTION: Motion to Remove Louisiana Station Area Trail from Local Project Construction with SWLRT POLICY CONSIDERATION: Does the City Council wish to remove the Louisiana Station Area Trail from Local Project Construction with SWLRT? SUMMARY: At the November 28, 2016 City Council Study Session, the City Council directed Staff to remove the Louisiana Station Area Trail from the list of improvements to be paid for by the City and constructed with the SWLRT project. The cost of this trail has continued to escalate, and since the City Council Study Session meeting it increased even more, from $746,971 to $957,257 or $210,286. Construction of this segment of trail could be accomplished in the future but is expected to add additional cost and complexity because of the proximity to the active LRT line. Staff will continue to look for opportunities to improve pedestrian and bicycle access to the Cedar Lake Regional Trail and the SWLRT station platforms from the Brooklawns and Elmwood neighborhoods. FINANCIAL OR BUDGET CONSIDERATION: Removing the construction of this trail will reduce the City’s obligation for local improvements in the SWLRT project by $957,257. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Drawing of Louisiana Station Area Trail Prepared by: Meg McMonigal, Principal Planner Reviewed by: Kevin Locke, Community Development Director Approved by: Tom Harmening, City Manager City Council Meeting of December 19, 2016 (Item No. 4f) Title: Removing Louisiana Station Area Trail from SWLRT ConstructionPage 2 Meeting: City Council Meeting Date: December 19, 2016 Consent Agenda Item: 4g EXECUTIVE SUMMARY TITLE: Authorize Contract for 2017 Reilly Consultant Services RECOMMENDED ACTION: Motion to Adopt Resolution authorizing execution of a one (1) year contract with Summit Envirosolutions, Inc. for consultant services related to the implementation of the Reilly Tar & Chemical Corporation (Reilly) Remedial Action Plan (RAP) during year 2017. POLICY CONSIDERATION: Does the City Council desire to continue with Summit as the City’s consultant for the Reilly Tar and Chemical RAP? SUMMARY: In September 1986, the Reilly Consent Decree became effective and the City accepted responsibility for a number of environmental remediation tasks contained in the Reilly Remedial Action Plan (RAP). Over the last 30 years the City has retained the services of ten consulting engineers or firms to provide for the design and/or implementation of RAP activities. Annual Reilly contract activities have included, but have not been limited to: Groundwater sampling and analysis Drafting annual reports for agency review Aquifer studies and historical file searches General project administration FINANCIAL OR BUDGET CONSIDERATION: As we approached the 30-year anniversary of the CD/RAP, staff asked the Agencies to review where, when and why we are sampling. This request has resulted in costs rising in recent years as the Agencies have requested additional sampling and data collection so they can evaluate the long term sampling needs of the site. Staff is confident this short term rise in costs will result in significant long term savings as the site modeling, contaminant standards, and monitoring protocols are all being reevaluated. The proposal received from Summit estimates the cost for 2017 work tasks at $276,000. The 2017 Reilly Budget contains funding for these Reilly related consultant activities. VISION CONSIDERATION: St. Louis Park is committed to being a leader in environmental stewardship. We will increase environmental consciousness and responsibility in all areas of city business. SUPPORTING DOCUMENTS: Discussion Resolution Prepared by: Mark Hanson, Superintendent of Public Works Reviewed by: Cynthia S. Walsh, Director of Operations and Recreation Approved by: Tom Harmening, City Manager City Council Meeting of December 19, 2016 (Item No. 4g) Page 2 Title: Authorize Contract for 2017 Reilly Consultant Services DISCUSSION BACKGROUND: While many of the studies required by the Reilly RAP have been completed, certain tasks such as groundwater sample retrieval and annual reporting represent ongoing activities which require consultant services. Summit has provided consultant services for these ongoing tasks in the past, and as such, has been recognized by the United States Environmental Protection Agency (U.S. EPA) and Minnesota Pollution Control Agency (MPCA) as an approved consultant for such activities. Contract activities have included, but not been limited to: Groundwater sampling and analysis Drafting annual reports for agency review Aquifer studies Investigation of leaking wells Soil investigations Historical file searches General project administration 2017 Environmental Services The following work tasks describe the work and associated costs expected during 2017: Task 100 - 2017 Annual Monitoring Report: Summit will draft text and prepare figures and tables as necessary to assist the City in completing the 2016 Annual Monitoring Report. The Annual Monitoring Report is expected to include various report elements to be determined in advance, similar to last year. With the pre-approval of the content, report revisions should be minimal. Elements of the report will include the CD-RAP requirements for the annual GAC Plant Report. Task 150 - 2017 Annual Progress Report: Summit will assist the City in completing the progress report for submittal to the Agencies on March 15, 2017. The report will fulfill the requirements of CD-RAP Part K in conjunction with the Annual Monitoring Report. Task 400 - Groundwater Monitoring: Summit will collect all of the monitoring well and municipal well samples identified in accordance with the 2017 Sampling Plan. Summit will also monitor water levels using a combination of transducers and manual measurements in Reilly Site wells. The task budget shown in Table 1 includes Summit’s labor and expenses to collect the same number of samples in 2017 as were collected in 2016. This task budget also includes the cost to purchase and install a new transducer in monitoring well W403. Task 480 - Sampling Plan and QAPP: This task involves responding to Agency comments on the 2017 Annual Sampling Plan and Quality Assurance Project Plan, both of which were submitted on October 31, 2016, and preparation of the 2018 plans that will be due on October 31, 2017. City Council Meeting of December 19, 2016 (Item No. 4g) Page 3 Title: Authorize Contract for 2017 Reilly Consultant Services Task 600 - Laboratory Coordination: Table 1 provides cost estimates for four subtasks as summarized below: 1. Working with ALS Kelso and Pace Labs on implementing the QAPP, coordinating sampling events, and updating and maintaining the databases for water quality and water levels. This task also includes water level and water quality data exchanges with the Agencies. 2. Providing data quality review and/or data validation for all of the laboratory testing. The data validation and data quality review will be documented in the Annual Monitoring Report. 3. ALS Kelso laboratory subcontract for part-per-trillion PAH analyses for an estimated 120 samples and the Level 4 data packages which are needed for validation. The cost per sample is $324.28 including Summit’s 10% handling fee. 4. Pace laboratory subcontract for priority pollutant PAH analyses for an estimated 65 samples and Level 4 data packages. The cost per sample is approximately $75 including Summit’s 10% handling fee. Pace will also analyze an estimated 185 samples for volatile organic compounds at a cost of approximately $65 per sample. Task 700 - Site Closure: This task involves the collection of water level and flow data and analysis using groundwater visualization software to demonstrate the extent to which pumping controls the groundwater in various aquifers. This task has been a minimal effort in the past several years because we are waiting for the results and conclusions of SSPA’s modeling which will presumably determine the same thing. The access to data from adjacent communities will lead to a renewed interest in this analysis. Task 810 - Program Management and Miscellaneous: This task includes overall planning, directing, and controlling Summit’s resources to perform this project. The task also includes miscellaneous project activities throughout the year, such as participation in the development of a new CD-RAP, the review of Agency contractor reports, correspondence, and meetings. The estimated cost shown in Table 1 matches the anticipated total task cost in 2016. Summary As noted above, Summit staff has been deeply involved in previous related activities and has collaborated with the City in the development of proposals submitted to the Agencies for the work tasks listed. As in the past, all activities are assigned through, and closely monitored by staff. Wherever possible, staff drafts reports for submittals, makes contacts with the Agencies, and coordinates the consultant activities, thereby reducing out of pocket expenditures. Staff supports the use of Summit for the work tasks described in this report. City Council Meeting of December 19, 2016 (Item No. 4g) Page 4 Title: Authorize Contract for 2017 Reilly Consultant Services FINANCIAL OR BUDGET CONSIDERATION: Significant funds are expended on responding to Agency concerns over sampling, monitoring, and reporting. The variation in costs from year to year is associated with responding to EPA/MPCA concerns. Additionally, as we approached the 30-year anniversary of the CD/RAP, staff has asked the Agencies to review where, when and why we are sampling. This request has resulted in costs rising in recent years as the Agencies have requested additional sampling and data collection so they can evaluate the long term needs of the site. The proposal received from Summit estimates the cost for 2017 work tasks at $276,000. The 2017 Reilly Budget contains funding for these Reilly related consultant activities. A summary of the 2017 Summit work tasks and their estimated costs is shown below at Table 1: Table 1. 2017 Reilly Site Estimated Project Costs Task Description Estimated Cost Task 100 ‐ Annual Monitoring Report $23,000 Task 150 ‐ Progress Report and GAC Plant Report $3,000 Task 400 ‐ Groundwater Monitoring $60,000 Task 480 ‐ Sampling Plan and QAPP $7,000 Task 600 ‐ Laboratory Coordination Subtask 1: Lab coordination $25,000 Subtask 2: Data validation and review $25,000 Subtask 3: ALS Kelso subcontract 120 PPT samples at $325/sample $39,000 Subtask 4: Pace subcontract (65 samples at $206 each) $17,000 Task 600 - Total $106,000 Task 700 ‐ Site Closure $5,000 Task 810 ‐ Project Management and Miscellaneous $72,000 Total estimated project cost $276,000 Contract Terms The following significant terms have been in past contracts and are also incorporated in this contract: 1. Contract terminates on December 31, 2017 with City rights to extend for up to two (2) additional one (1) year periods. 2. Compensation to be based on actual work performed with a maximum contract amount of $276,000 for 2017. 3. Summit will defend and indemnify the City for Summit’s actions related to this contract. 4. Summit has independent contractor status. 5. City may terminate this contract at any time for any reason with a 60 day written notice. The City Attorney was involved in the preparation of this contract. City Council Meeting of December 19, 2016 (Item No. 4g) Page 5 Title: Authorize Contract for 2017 Reilly Consultant Services CITY OF ST. LOUIS PARK RESOLUTION NO. 16-____ RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT WITH SUMMIT ENVIROSOLUTIONS, INC. FOR PROFESSIONAL SERVICES RELATED TO IMPLEMENTATION OF THE REILLY TAR & CHEMICAL CORPORATION REMEDIAL ACTION PLAN THIS AGREEMENT is made on December 19, 2016, by and between the CITY OF ST. LOUIS PARK, Minnesota, a Minnesota municipal corporation (hereinafter referred to as “City"), and SUMMIT Envirosolutions, Inc., a Minnesota corporation (hereinafter referred to as "SUMMIT"). WHEREAS, pursuant to the execution of a Consent Decree in the case of the United States of America, et al versus Reilly Tar & Chemical Corporation, et al, the City of St. Louis Park has assumed certain responsibilities in the implementation of a Remedial Action Plan related thereto; and WHEREAS, the City has determined that it will be necessary to retain the services of a professional consultant to implement various activities for which it is responsible under the terms of the Consent Decree and Remedial Action Plan. NOW THEREFORE BE IT RESOLVED by the City Council of the City of St. Louis Park, Minnesota, that: 1. The Mayor and City Manager are hereby authorized to enter into a contract with Summit Envirosolutions, Inc. in the amount of $276,000 for consultant activities related to the implementation of the Reilly Tar & Chemical Corporation Remedial Action Plan during 2016. Reviewed for Administration: Adopted by the City Council December19, 2016 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk Meeting: City Council Meeting Date: December 19, 2016 Consent Agenda Item: 4h OFFICIAL MINUTES PLANNING COMMISSION ST. LOUIS PARK, MINNESOTA OCTOBER 5, 2016 – 6:00 p.m. COUNCIL CHAMBERS MEMBERS PRESENT: Claudia Johnston-Madison, Torrey Kanne, Richard Person, Carl Robertson, Joe Tatalovich, Ethan Rickert (youth member) MEMBERS ABSENT: Lynne Carper, Lisa Peilen STAFF PRESENT: Sean Walther, Gary Morrison, Clint Pires, Cindy Walsh 1. Call to Order – Roll Call 2. Approval of Minutes of August 17, 2016 Commissioner Tatalovich made a motion to approve the minutes of August 17, 2016. Commissioner Kanne seconded the motion, and the motion passed on a vote of 4-0-1 (Robertson abstained). 3. Public Hearings A. Conditional Use Permit and Variance for Communication Tower Location: 2501 State Highway 100 S. Applicant: City of St. Louis Park Case No.: 16-37-CUP and 16-38-VAR Gary Morrison, Assistant Zoning Administrator, presented the staff report. He explained that the City of St. Louis Park is the applicant, however the property is Benilde-St. Margaret’s High School (BSM). The City is requesting a Conditional Use Permit to allow a communication tower that is 70 feet in height, and a variance to allow the communication tower to be 106 feet from the property line instead of the required 140 foot minimum setback. The purpose of the antenna is to relay signals transmitted from water meters installed in the northeast portion of the city. Mr. Morrison reviewed conditions applied to communication towers. Mr. Morrison reviewed findings for the variance request. Mr. Morrison discussed the neighborhood meeting held on September 6, 2016. Mr. Morrison noted that city staff Clint Pires, Chief Information Officer, and Cindy Walsh, Operations and Recreation Director, were present to answer questions. City Council Meeting of December 19, 2016 (Item No. 4h) Page 2 Title: Planning Commission Meeting Minutes October 5, 2016 Commissioner Tatalovich asked about the selection of that particular light tower for the antenna. Mr. Pires responded that the selection was based on BSM’s preference to minimize damage to the ground of the athletic field itself, due to equipment needed for installation of the antenna. Commissioner Kanne asked the location of current antenna which is not able to receive a signal. She asked if the new location had been tested. Mr. Pires said a propagation study was conducted for the meter reading program. Engineers looked at topography and came up with specific areas that they thought would best support the reading from the meters. The three elevated water towers were chosen. But, problems occurred with readings located at the periphery of the city. Commissioner Robertson asked Mr. Morrison to discuss the code requirement for setback being twice the distance of the height of the tower. Mr. Morrison said the criteria can relate to the collapse radius and relates to aesthetic impacts. In this case there is an existing pole with several light fixtures on top of it and the antenna itself is only 10 feet above that with a diameter of 2 inches. Mr. Pires showed the Commission the antenna pole which would be used. Chair Johnston-Madison opened the public hearing. The Chair read a letter into the record from Conlan Law Group on behalf of client Joan Solomon, 2317 West Ridge Lane, opposing the requests and stating that practical difficulties do not exist which would necessitate a variance from existing city setbacks. As no one was present wishing to speak the Chair closed the public hearing. Commissioner Person asked if Ms. Solomon’s property is the closest residence to the pole. Mr. Morrison responded that is correct. Commissioner Robertson stated that being there is an existing pole there, absolutely no one is going to notice the addition of the antennae, and it does not cause any problems. Commissioner Robertson made a motion recommending approval of the Conditional Use Permit and variance, subject to conditions recommended by staff. Commissioner Tatalovich seconded the motion, and the motion passed on a vote of 5-0. 4. Other Business A. Zoning Ordinance Amendment pertaining to Fences (tabled on July 20, 2016) Applicant: City of St. Louis Park Case No.: 16-28-Z City Council Meeting of December 19, 2016 (Item No. 4h) Page 3 Title: Planning Commission Meeting Minutes October 5, 2016 Gary Morrison, Assistant Zoning Administrator, presented the staff report. The amendment proposes to establish and clarify materials that can be used to construct a fence. He discussed the Commission’s earlier review and study session discussion of the proposed amendments. Chair Johnston-Madison asked for more detail about decorative fencing. Mr. Morrison said the rationale is to capture materials that aren’t typically used for boundary fencing. Commissioner Robertson made a motion recommending approval of the Zoning Ordinance Amendment pertaining to fences as recommended by staff. Commissioner Kanne seconded the motion, and the motion passed on a vote of 5-0. 5. Communications Gary Morrison spoke about an upcoming open street event, Walk and Talk, at Walker and Lake Streets on October 8. 6. Adjournment The meeting was adjourned at 6:27 p.m. Respectfully submitted, Nancy Sells Recording Secretary Meeting: City Council Meeting Date: December 19, 2016 EXECUTIVE SUMMARY TITLE: Conditional Use Permit – Communication Tower, City of St. Louis Park RECOMMENDED ACTION: Motion to Adopt Resolution granting a Conditional Use Permit for a 70-foot tall communication tower, subject to conditions as recommended by staff. POLICY CONSIDERATION: Does the proposal meet the conditions of the Zoning Ordinance? SUMMARY: Requested is a Conditional Use Permit to allow a communication tower that is 70 feet in height. The communication tower is needed to mount an antenna that will collect data from water meters the city recently installed in homes located in the northwest portion of the city. The city is having difficulty receiving signals from many homes this area, and the antenna will resolve this issue. A neighborhood meeting was conducted on November 29, 2016. Two residents attended. Staff from Community Development and Operations & Recreation answered questions. Additionally, staff received three written comments in response to the notices mailed for the neighborhood meeting. The questions and input received are summarized in the staff report. The application was presented to the Planning Commission on December 7, 2016. One person commented with concerns about radio signal interference. The Planning Commission unanimously recommended approval of the Conditional Use Permit. An excerpt of the unofficial Planning Commission meeting minutes are attached. FINANCIAL OR BUDGET CONSIDERATION: Not applicable. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Discussion Draft Resolution Excerpt of Unofficial Planning Commission Minutes Applicant Plan Site Photo Prepared by: Henry Pan, Community Development Intern Gary Morrison, Assistant Zoning Administrator Reviewed by: Sean Walther, Planning & Zoning Supervisor Michele Schnitker, Housing Supervisor/Deputy CD Director Approved by: Tom Harmening, City Manager Action Agenda Item: 8a City Council Meeting of December 19, 2016 (Item No. 8a) Page 2 Title: Conditional Use Permit – Communication Tower, City of St. Louis Park DISCUSSION Case No.: 16-41-CUP Location: 8300 W. Franklin Avenue Applicant: City of St. Louis Park REQUEST: Requested is a Conditional Use Permit to allow a communication tower that is 70 feet in height. LOCATION: The project site is located at the eastern edge of the Westwood Hills Nature Center. It is approximately 200 feet west of the western end of Westwood Hills Drive, and is located in the parking lot for the city’s Brickhouse and the residence of the Nature Center Manager. It is located in the Westwood Hills neighborhood. Comprehensive Plan: PRK Park and Open Space Zoning: POS Park and Open Space Neighborhood: Westwood Hills Background: The city recently installed water meters in all homes in the city that broadcast its readings to a central collection point. However, the city is having difficulty receiving a signal from homes in the outer edges of the city, including the Westwood Hills neighborhood. The city proposes to resolve this issue by installing a communications tower at the project site. The tower consists of two parts. The first part, which comprises the base, will be a 60-foot tall galvanized steel pole that is 12 inches in diameter at the base, tapering off to 5 inches in diameter City Council Meeting of December 19, 2016 (Item No. 8a) Page 3 Title: Conditional Use Permit – Communication Tower, City of St. Louis Park at the top. The second part, which will be mounted on top of the first part, consists of a 4-foot high antenna 2 inches in diameter, mounted on a 6-foot tall, 2-inch diameter galvanized pipe. Zoning Analysis: The following is an analysis of the zoning requirements for the CUP and variance request. Conditional Use Permit: The subject property is zoned POS Park and Open Space. The POS district requires a CUP for any communication tower greater than 45 feet and up to 70 feet in height. The following is a review of the conditions applied to the communication towers: 1. A proposal for a new communication tower or antenna shall not be approved unless the applicant shows that the antenna cannot be reasonably accommodated on an existing communication tower or building. There are no existing communications towers in the area that allow colocation. Additionally, no structures in the area are high enough to accommodate the antenna; a lower antenna may result in reduced effectiveness in collecting the data. 2. All communication towers shall be located a minimum distance of twice their height from any parcel zoned or used for residential purposes, or zoned mixed-use. The parcel where the communication tower will be located is adjacent to several residential properties. The proposed communication tower is 70 feet in height, therefore, a 140 foot minimum setback is required. The communication tower will be set back 146 feet 3 inches from the closest property line. 3. No more than one communication tower is allowed per parcel. There are no other communication towers on this parcel. 4. Communication towers up to 120 feet in height shall be of a monopole type. The communication tower is a monopole type. There are no guy wires or other structural supports proposed for this pole. 5. Antenna designs and mounts shall be designed to minimize visual impact. The tower consists of two parts: a slim cylindrical antenna 4 feet tall and 2 inches in diameter mounted on a 6-foot pole 2 inches in diameter, and a 60-foot tall galvanized steel pole that is 1 foot in diameter at the base and 5 inches in diameter at its peak. The color of the pole will change to a grey color over time. Staff finds that the color and its slim profile will minimize the visual impact of the antenna design and the mount. (See site plan and cross section attached in this packet.) 6. Communication Tower Lighting. Communication towers shall not be illuminated by artificial means and shall not display strobe lights unless such lighting is specifically required by the Federal Aviation Administration or other federal or state law or regulation that preempts local regulations. The communication tower itself will not be illuminated. FAA regulations only require structures at this site that are higher than 499 feet to be illuminated. However, there will be a light standard mounted to the pole 20 feet1 above the ground to illuminate the parking lot for 1 The neighborhood mailing stated that the light standard would be placed 30 feet above ground level. However, staff determined that 20’ would be sufficient, and would reduce the potential impact to neighboring properties City Council Meeting of December 19, 2016 (Item No. 8a) Page 4 Title: Conditional Use Permit – Communication Tower, City of St. Louis Park safety and security purposes, and to bring the existing parking lot into compliance with minimum lighting requirements. This light standard will only be used during special events at the Brickhouse. 7. Signs, Advertising and Display. The use of any portion of a communication tower for displaying flags, signs other than warning or equipment information signs is prohibited. There will be no signs, advertisements or other type of display on the pole. 8. Associated Equipment. Ground equipment associated with a communication tower or antenna shall be housed in a building. The building shall meet the architectural design standards of the Zoning Ordinance, and shall meet the minimum communication tower setback requirements of the underlying zoning district. There will be no ground equipment. All equipment associated with the antenna will be mounted to the pole, and will be located 10 feet from the ground. Outreach: The city conducted the following methods of outreach: Mailed notices of Planning Commission and Neighborhood Meeting to properties within 350’ of WHNC property boundaries (including properties in Golden Valley) the week of November 14, 2016. Published Planning Commission meeting notice in the Sun Sailor the week of November 21, 2016. Mailed City Council meeting notice to properties within 350 feet of WHNC property (including properties in Golden Valley) the week of December 12, 2016. Posted Development sign at the entrance to the Nature Center on Westwood Hills Road on November 14, 2016. Published neighborhood meeting information to Nextdoor and the online calendar on November 15, 2016. Hosted a neighborhood meeting on November 29, 2016. Neighborhood Input: Outreach prompted three phone calls, three e-mails, and one counter visit from neighborhood residents. The inquiries are as follows: Purpose of the project (3) Request to camouflage the pole (1) Concerns with HAM radio signal interference (1) Concerns about being inconsistent with existing State and Federal grant agreements (1) The neighborhood meeting was held on Tuesday, November 29, 2016. The meeting lasted 30 minutes. Two people attended. The concerns the attendees raised pertained to visibility from their homes, and if the tower would have lights. They also asked the following questions, and staff provided the following answers: 1. Will this antenna have guy wires? No. Poles up to 120 feet in height are required by the city to be a monopole type. 2. What is the cost per antenna? Each antenna costs approximately $20,000. The original bid was for $120,000 for six sites. 3. Is this being implemented in other communities in the Twin Cities area? Yes. Both Maple Grove and Chaska have similar systems with similar technology in place. City Council Meeting of December 19, 2016 (Item No. 8a) Page 5 Title: Conditional Use Permit – Communication Tower, City of St. Louis Park 4. Will the tower have flashing red lights for aircraft safety purposes? No. The tower is not high enough to require flashing red lights. According to FAA regulations, at this site, lighting is only required for objects taller than 499 feet. However, the tower will have a light fixture approximately 20 feet above ground level. The fixture’s light will be directed down toward the parking area as a security measure, and will only be used when events occur at the Brickhouse. 5. Would this set precedent for more cell towers in the future? No. Requirements for conditional use only allow one communications tower per parcel. 6. What is the timeline after the neighborhood meeting? The project will come before the Planning Commission on Wednesday, December 7, and is tentatively scheduled to be considered by the City Council on Monday, December 19. 7. Will this process approve all proposed antenna sites? No. This particular application only considers the antenna at the Westwood Hills Nature Center property. Another antenna at the Benilde-St. Margaret’s site was approved by the City Council and is operational. The remaining antennas have been installed at water towers and are operational. 8. Where can I find similar antennas? One can be found at the Benilde-St. Margaret High School. It is mounted onto an existing light pole used to illuminate the football field. 9. When will this antenna be erected and operational? Pending approval, the antenna would be erected in late December and will be operational by early January. DNR Inquiry: The city also received an inquiry from a nearby resident who works at the Minnesota State Department of Natural Resources. The resident expressed concern that the antenna would not be consistent with Federal and State agreements governing the grants used to purchase land for the Nature Center. Staff reviewed the proposal with DNR staff, and the DNR determined that the structure as proposed is allowed in the park. Planning Commission Action: The Planning Commission convened a public hearing on Wednesday, December 7, 2016 to discuss this application. One member of the public attended. He submitted comments concerning potential signal interference with HAM radios. Operations and Recreation staff responded at the meeting saying that this project would not interfere with HAM radio frequencies. The Planning Commission also asked about the project. Questions were asked in regards to the lighting standard and how high it would be mounted, the potential disruption of the migratory movements of birds as a result of this project, and if there are any contingency plans should this project be found to be inconsistent with Federal and State grant agreements. Planning Commission voted 6-0 to recommend approval of the conditional use permit. City Council Meeting of December 19, 2016 (Item No. 8a) Page 6 Title: Conditional Use Permit – Communication Tower, City of St. Louis Park RESOLUTION NO. 16-____ A RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 36-151(d)(1) OF THE ST. LOUIS PARK ORDINANCE CODE RELATING TO ZONING TO PERMIT A 70-FOOT TALL COMMUNICATION TOWER FOR PROPERTY ZONED POS PARK AND OPEN SPACE DISTRICT LOCATED AT 8300 WEST FRANKLIN AVENUE BE IT RESOLVED BY the City Council of the City of St. Louis Park: Findings 1. The City of St. Louis Park has made application to the City Council for a Conditional Use Permit under Section 36-151(d)(1) of the St. Louis Park Ordinance Code for the purpose of allowing a 70-foot tall communication tower within a POS Park and Open Space district located at 8300 West Franklin Avenue for the legal description as follows, to-wit: LOT 4 AUD SUBD NO 285 ALSO THAT PART OF LOT 5 AUD SUBD NO 285 LYING N OF WESTWOOD ESTATES 2ND ADDN ALSO OUTLOTS 1 AND 4 WESTWOOD ESTATES 2ND ADDN AND THAT PART OF OUTLOT 3 WESTWOOD ESTATES 2ND ADDN LYING NLY OF WESTWOOD ESTATES 3RD ADD ALSO THAT PART OF LOT 6 AUD SUBD NO 285 AND OF LOT 1 BLK 1 WESTWOOD ESTATES ADDN DES AS BEG AT THE INTERECTION OF THE N LINE OF SAID LOT 6 WITH THE W LINE OF THIRD COUNTRY CLUB ADDN OF WESTWOOD HILLS TH W ALONG SAID N LINE TO THE NELY LINE OF WESTWOOD ESTATES 2ND ADDN TH SELY ALONG SAID NELY LINE TO THE NW COR OF LOT 1 BLK 1 WESTWOOD ESTATES ADDN TH SLY 28 FT ALONG W LINE OF SAID LOT 1 TH NELY TO A POINT IN THE N LINE OF SAID LOT 1 A DIS OF 57.41 FT ELY FROM SAID NW COR TH ELY TO A POINT IN THE W LINE OF THIRD COUNTRY CLUB ADDN OF WESTWOOD HILLS A DIS OF 32 FT NWLY ALONG SAID WLY LINE FROM THE NE COR OF SAID LOT 1 TH NLY ALONG SAID W LINE TO THE POINT OF BEG ALSO THAT PART OF THE NE 1/4 OF THE SE 1/4 OF SEC 6 T 117 R 21 DES AS BEG AT A POINT ON THE N LINE OF SAID NE 1/4 OF THE SE 1/4 A DIS OF 863.7 FT E FROM THE NW COR THOF TH W TO SAID NW COR TH S TO THE SW COR THOF TH E ALONG THE S LINE OF SAID NE ¼ OF THE SE 1/4 TO THE W LINE OF VIRGINIA AVE S TH N ALONG SAID W LINE TO THE N LINE OF 16TH ST W TH E TO THE SW COR OF LOT 1 BLK 1 SECOND COUNTRY CLUB ADDN OF WESTWOOD HILLS TH N TO THE NW COR OF SAID LOT 1 TH E ALONG THE N LINE OF SAID BLK 1 A DIS OF 250 FT TH NELY TO A POINT ON THE S LINE OF THE N 1/4 OF THE S 1/2 OF THE NE 1/4 OF THE SE 1/4 A DIS OF 698.7 FT E FROM THE SW COR THOF TH E ALONG SAID S LINE TO THE E LINE OF SEC 6TH N ALONG SAID E LINE TO THE NE COR OF THE S 150 FT OF THE N ½ OF THE NE 1/4 OF THE SE 1/4 TH W ALONG THE N LINE OF SAID S 150 FT TO THE W LINE OF THE E 160 FT OF SAID N 1/2 TH N ALONG SAID W LINE TO A LINE RUN FROM A POINT ON THE E LINE OF SAID N 1/2 A DIS OF 230 FT S FROM THE NE COR OF SAID N 1/2 TO THE POINT OF BEG TH NWLY ALONG SAID LINE TO THE POINT OF BEG City Council Meeting of December 19, 2016 (Item No. 8a) Page 7 Title: Conditional Use Permit – Communication Tower, City of St. Louis Park Subject to roads. 2. The City Council has considered the advice and recommendation of the Planning Commission (Case No. 16-41-CUP) and the effect of the proposed communication tower on the health, safety and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, the effect on values of properties in the surrounding area, the effect of the use on the Comprehensive Plan, and compliance with the intent of the Zoning Ordinance. 3. The Council has determined that the communication tower will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed communication tower is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. 4. The contents of Planning Case File 16-41-CUP are hereby entered into and made part of the public hearing record and the record of decision for this case. Conclusion The Conditional Use Permit to allow a 70-foot-tall communication tower at the location described is granted based on the findings set forth above and subject to the following conditions: 1. The communication tower shall be developed, used and maintained in accordance with Exhibits incorporated by reference herein. 2. The lighting fixture proposed for the communication tower shall be placed no higher than 20 feet above ground level. 3. All necessary permits must be obtained. 4. Under the Zoning Ordinance Code, this permit shall be revoked and cancelled if the structure for which the conditional use permit is granted is removed. 5. Assent form and official exhibits must be signed by applicant (or applicant and owner if applicant is different from owner) prior to issuance of a building permit. The City Clerk is instructed to record certified copies of this resolution in the Office of the Hennepin County Register of Deeds or Registrar of Titles as the case may be. Reviewed for Administration: Adopted by the City Council December 19, 2016 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk City Council Meeting of December 19, 2016 (Item No. 8a) Page 8 Title: Conditional Use Permit – Communication Tower, City of St. Louis Park EXCERPT OF UNOFFICIAL MINUTES PLANNING COMMISSION ST. LOUIS PARK, MINNESOTA DECEMBER 7, 2016 – 6:00 p.m. COUNCIL CHAMBERS 3. Public Hearings A. Conditional Use Permit for Communication Tower Location: 8300 West Franklin Avenue Applicant: City of St. Louis Park Case No.: 16-41-CUP Henry Pan, Community Development Intern, presented the staff report. He explained that the purpose of the tower is to collect signals from water meters recently installed in houses in the Westwood Hills neighborhood. Mr. Pan described the proposed tower. Mr. Pan reviewed the zoning analysis. Mr. Pan discussed the outreach efforts which included a neighborhood meeting held on November 29, 2016. Mr. Pan spoke about an inquiry received from a nearby resident who works at the Minn. Department of Natural Resources. The resident is concerned that the project would be inconsistent with agreements between the city, state and federal governments over the use of the land. City staff are following up with the DNR for clarification and expect to have an answer at the City Council meeting. Commissioner Peilen asked what is planned if the DNR finds the tower to be inconsistent with policies. Sean Walther, Planning and Zoning Supervisor, said staff is confident that the proposal won’t violate any agreements. If it is found there are concerns from the DNR the work could be removed and the city would look for another site. Clint Pires, city Chief Information Officer, said there are very few sites in this part of town which accommodate the need. He stated this site is the second highest point in Hennepin County. He said they would really be stretched to find another location that would work as well as this site. He added that the fiber optic cable is already in place near the Brick House. Commissioner Carper asked if there was a concern about the pole and bird paths. City Council Meeting of December 19, 2016 (Item No. 8a) Page 9 Title: Conditional Use Permit – Communication Tower, City of St. Louis Park Jay Hall, city Utilities Supervisor, said staff doesn’t believe there are any issues. He discussed a temporary pole on site which is hoisted on a lift. The temporary pole is at tree level and staff haven’t seen any issues with birds. Commissioner Carper asked if there was a plan for any type of bird survey once the pole is erected within the wildlife area. Mr. Hall said they will monitor it to make sure it is safe for wildlife. Mr. Pires spoke about an existing Xcel pole which has been on the site for decades. There have been no bird issues with that pole. Commissioner Carper asked about the other sites needed for collection of signals. Mr. Pires noted the locations of the other sites. Commissioner Carper asked about lighting and activities at the Brick House. Mr. Pires addressed lighting and frequency of functions at the Brick House. Commissioner Kanne asked about the cost of abandoning the project if there is a problem with the DNR. Mr. Walther said he assumes that the pole could be reused in another location. The Chair opened the public hearing. Erwin Grossman, 1640 Virginia Ave. S., stated that he is a radio amateur. He said he and Mr. Pires spoke previously about power and frequency. Mr. Hall said that the antenna is a receiver only. Transmitters are installed in city houses. These transmitters are 900 MHz. Mr. Grossman stated that the antenna won’t be a big issue. He said that it is a very low profile antenna. He said he thinks it is a great idea and he hopes it works out for the city. The Chair closed the public hearing. Commissioner Peilen made a motion to recommend approval of the Conditional Use Permit to allow a 70-foot communication tower located at 8300 W. Franklin Ave. Commissioner Robertson seconded the motion, and the motion passed on a vote of 6-0. City Council Meeting of December 19, 2016 (Item No. 8a) Title: Conditional Use Permit – Communication Tower, City of St. Louis ParkPage 10 City Council Meeting of December 19, 2016 (Item No. 8a) Title: Conditional Use Permit – Communication Tower, City of St. Louis ParkPage 11 City Council Meeting of December 19, 2016 (Item No. 8a) Title: Conditional Use Permit – Communication Tower, City of St. Louis ParkPage 12 City Council Meeting of December 19, 2016 (Item No. 8a) Title: Conditional Use Permit – Communication Tower, City of St. Louis ParkPage 13 LEGEND= DENOTES A FOUND SECTION CORNERMONUMENTORIENTATION OF THIS BEARING SYSTEM ISBASED ON THE HENNEPIN COUNTYCOORDINATE SYSTEM NAD83 (1986)RIGHT OF WAY LINEBRICK HOUSE POLEHennepin County, MN No. DateREVISIONSBy CHK APP'DSMKJMBFIELD WORK: 10/13/16 CHECKED BY:DRAWN BY:SITE NAME: I HEREBY CERTIFY THAT THIS DOCUMENT WASPREPARED BY ME OR UNDER MY DIRECT SUPERVISIONAND THAT I AM A DULY LICENSED LAND SURVEYORUNDER THE LAWS OF THE STATE OF MINNESOTA.0SCALE ( IN FEET )3060BOUNDARY LINE0494A2107.000© 2016 WIDSETH SMITH NOLTINGHALF SCALE ON 11"x17"FULL SCALE ON 22"x34"WIDSETH SMITH NOLTINGEngineering | Architecture | Surveying | EnvironmentalVICINITY MAP1"=600'QUARTER LINESECTION LINETREE DECIDUOUSBUILDING WALL HATCHUGEUNDERGROUND ELECTRICCONCRETE SURFACESURVEYOR NOTES:DEED/LOT LINENORTHNORTHSITECHAIN LINK FENCEGATE POSTDETAILNORTHOHEOVERHEAD ELECTRICEDGE OF WOODSELEC POLE0SCALE ( IN FEET )1020GRAVEL SURFACESIXTEENTH LINEGRID/GEODETIC NORTHMAGNETICNORTHELEC LIGHT POLESH YDWSANITARY MANHOLEHYDRANTWATER VALVE= DENOTES A FOUND IRON MONUMENTEASEMENT LINEGASUNDERGROUND GASUGTUNDERGROUND TELEPHONEUGCUNDERGROUND TVTREE CONIFEROUSEELEC METERWSO CURB STOPACSIGNAC UNITMAILBOXHANDICAPGUY ANCHORGGAS METERCity Council Meeting of December 19, 2016 (Item No. 8a) Title: Conditional Use Permit – Communication Tower, City of St. Louis ParkPage 14 RENDERING 4’ City Council Meeting of December 19, 2016 (Item No. 8a) Title: Conditional Use Permit – Communication Tower, City of St. Louis Park Page 15 Meeting: City Council Meeting Date: December 19, 2016 Action Agenda Item: 8b EXECUTIVE SUMMARY TITLE: 2017 Budget, Final City and HRA Property Tax Levies, and 2017-2026 Capital Improvement Plan (CIP) RECOMMENDED ACTION: Motion to Adopt Resolution approving the 2017 Budgets and 2017 Final Property Tax Levy. Motion to Adopt Resolution authorizing the 2017 Final HRA Levy. Motion to Adopt Resolution approving the 2017-2026 Capital Improvement Plan. POLICY CONSIDERATION: Does the City Council still desire to set the 2017 Final Property Tax Levy at $30,264,073, which is a 5.8% increase over the 2016 Final Property Tax Levy? Does the City Council still desire to levy the maximum HRA Levy allowed by State Statue at $1,086,461? Does the City Council desire to approve the 2017 Budgets for General, Enterprise, Special revenue, and select Capital Project Funds? Does the City Council desire to approve the 2017-2026 Capital Improvement Plan? SUMMARY: Information pertaining to the adoption of the 2017 Budgets, 2017 General Property Tax and HRA levies, and 2017-2026 CIP is attached. Information is also provided on the tax impacts to a residential property for Council to consider. In addition, there is a brief discussion on 2017 utility rates that were approved on October 17, 2016. FINANCIAL OR BUDGET CONSIDERATION: The proposed tax levies, budgets, and approved utility rates will help support necessary City services, capital improvements, and debt service obligations for Fiscal Year 2017. VISION CONSIDERATION: All Vision areas are taken into consideration. SUPPORTING DOCUMENTS: Discussion Resolution - 2017 Budgets and 2017 Final Property Tax Levy Resolution - Authorizing the 2017 Final HRA Levy Resolution - Adopting the 2017-2026 Capital Improvement Plan 2017-2026 CIP Projects by Funding Source Summary & Dept Prepared by: Tim Simon, Chief Financial Officer Reviewed by: Nancy Deno, Deputy City Manager/HR Director Approved by: Tom Harmening, City Manager City Council Meeting of December 19, 2016 (Item No. 8b) Page 2 Title: 2017 Budget, Final City and HRA Property Tax Levies, and 2017-2026 Capital Improvement Plan (CIP) DISCUSSION BACKGROUND: The 2017 budget was prepared continuing to build on the Vision and the new key organizational cultural behaviors of Collaboration, Quality and Responsiveness. On June 20, 2016, staff met with the City Council to discuss the 2017 Budget Process. Council agreed that staff should follow recommendations from the “2017 Budget Production Guidelines” when preparing the 2017 Budget. Assumptions for the 2017 Budget included a pattern similar to past years; a levy increase, modest increase in other fees and charges where appropriate to fit with business costs, maintain high quality and responsive service delivery, hold expenditures flat where possible with adjustments for some modest growth based on essential business needs, funding for a wage and benefit contribution increase, utility rate adjustments, and continued long range financial planning. In addition, Council discussed business needs and operations as it related to preparing the 2017 budget. At the August 15th and September 6th, 2016 City Council Study Sessions, the City Council reviewed information from the staff report and subsequently directed staff to prepare a 2017 Preliminary Property Tax Levy increase of 6.50% when compared to the 2016 Final Property Tax Levy. In addition, the City Council directed staff to proceed with preparing the 2017 Preliminary HRA Levy at the maximum allowed by state statute, due to the significant infrastructure projects currently in progress, and scheduled per the 2017 – 2026 Capital Improvement Plan, in addition to the current interfund loan repayments. Council also directed staff to proceed with utility rate adjustments, which were approved on October 17th, in order to take effect in 2017. On September 6th, the EDA and City Council adopted the 2017 Preliminary HRA Levy $1,086,461. On September 19th, the City Council adopted the 2017 Preliminary Property Tax Levy of $30,464,756 which is approximately 6.50% or $1,860,282 over the 2016 Final Property Tax Levy. On October 17th, 2016 staff and the City Council reviewed the 2017-2026 Capital Improvement Plan and long range financial management plan. A few changes to the plan are highlighted below: 1) Project 13995004- 800 MHz Mobile Police Radios are recommended to be moved up to 2016 to take advantage of a $500 per radio or $9,500 savings by purchasing by the end of the year instead of 2017. Funding Source: Police and Fire Pension Fund. 2) Project 21179902-Girls Fast Pitch Softball Facilities study has been added to 2017 to hire a landscape architect to work with the task force on developing and designing fields. Funding Source: Park Improvement Fund. 3) Project 24175017-Rec Center Office AC Replacement moved up from 2017 due to timing with Rec Center indoor/outdoor project and the need to tie it all in with one project. Funding Source: Park Improvement Fund. 4) Project 32170002-Police Station Parking Lot Gate moved up from 2017 to correspond with the sidewalk replacement and front entrance ramp project. The Gate provides added security to the lot at the police station. Funding Source: Capital Replacement Fund. 5) Project 31170001-City Hall Council Chambers Remodel has been updated with new designs and layouts. Funding Source: Capital Replacement Fund. 6) Project 53185004 – WTP #4 has been updated to most up-to-date cost estimate and moved to 2017. Funding Source: G.O. revenue bonds and/or State of MN. 7) Project 53185003 – WTP #6 has been updated to most up-to-date cost estimate. Funding Source: TBD City Council Meeting of December 19, 2016 (Item No. 8b) Page 3 Title: 2017 Budget, Final City and HRA Property Tax Levies, and 2017-2026 Capital Improvement Plan (CIP) On November 7, 2016 staff reviewed a number of items to reduce the levy which included a reduction for the health insurance renewal and a two-year Federal Operating Grant (SAFER) for the 2 full-time firefighter positions included in the budget. Upon further discussion that evening, Council asked staff to include the funding of boulevard tree removal at 100% and to set aside additional funds for council programs such as race equity and the climate action plan for 2017. These changes brought the final proposed levy to a 5.8% increase for 2017 compared to the final 2016 levy. On December 5, 2016, the City Council conducted the Truth in Taxation Public Hearing regarding the proposed tax levy and budget for 2017. Budget Webpage and E-mail: As Council is aware, in an effort to provide a more transparent budget process, staff has created a webpage on the City’s website and an e-mail address for any questions that arise. The link is: http://www.stlouispark.org/finance/city-budget.html and the e-mail address is: budget@stlouispark.org. 2017 Preliminary Adopted Levy, Final 2017 Levy and General Fund Budget. 1. The 2017 Preliminary Property Tax Levy was adopted on September 19th at $30,464,756, which is approximately 6.50% more than the 2016 Final Levy. 2. The Final Property Tax levy being considered on December 19th at $30,264,073, which is approximately 5.80% more than the 2016 Final Levy. 3. The Proposed 2017 General Fund Budget is $35,811,011, which is an increase of approximately 5.07% compared to the 2016 Adopted Budget. The proposed breakdown of the 5.80% Final Property Tax Levy by fund is shown below: 2016 2017 $ Change % Change Final Levy Proposed 2016 to 2017 2016 to 2017 TAX CAPACITY BASED TAX LEVY General Fund 23,597,282$ 24,748,436$ 1,151,154$ 4.88% Park Improvement Fund 810,000 810,000 - 0.00% Capital Replacement Fund 1,767,700 1,767,700 - 0.00% Debt Service-current 1,517,667 2,139,937 622,270 41.00% Debt Service-future 477,825 300,000 (177,825) -37.22% Employee Benefit Fund 200,000 200,000 - 0.00% Housing Rehabilitation Fund 100,000 100,000 - 0.00% Council Programs (1)134,000 198,000 64,000 47.76% TAX CAPACITY BASED TAX LEVIES 28,604,474$ 30,264,073$ 1,659,599$ 5.80% 1= For 2017, these funds may want to be considered for race equity, climate action plan, or community outreach type programs. 2017 HRA Levy This levy was originally implemented in St. Louis Park due to legislative changes in 2001 which significantly reduced future tax increment revenues. The City Council elected at that time to use the levy proceeds for future infrastructure improvements in redevelopment areas. Based on current and future infrastructure needs, the HRA Levy is recommended to be set at the maximum allowed of 0.0185% of estimated market value for the 2017 Budget, which is consistent with previous City Council Meeting of December 19, 2016 (Item No. 8b) Page 4 Title: 2017 Budget, Final City and HRA Property Tax Levies, and 2017-2026 Capital Improvement Plan (CIP) years. This levy is committed to pay back a loan from the Development Fund that helped cash flow the City’s obligation for the Highway 7 and Louisiana interchange project and is expected to be paid off by 2019. By law these funds could also be used for other housing and redevelopment purposes, but considering the significant infrastructure needs within the City, the proceeds have not been used for housing. Therefore, staff has calculated the maximum HRA Levy for 2017 to be $1,086,461 based on valuation data from Hennepin County. The EDA is allowed to authorize the HRA levy and then forward this recommendation to the City Council. 2017 Budgets The Council will consider a resolution for adoption that includes summary budget data for the General, Enterprise, Internal Service, Special revenue, and select Capital Project Funds. These funds are consistent with our long-range financial management plan that we reviewed earlier and work in conjunction with the CIP. The budget includes three additional FTE’s – 2 Firefighters which are funded by a SAFER federal grant for two-years and 1 Appraiser. These summaries are consistent with previous years. 2017-2026 Capital Improvement Plan (CIP) The CIP is one of the long range planning tools that the city utilizes. The CIP is a ten-year plan, but is updated yearly as priories, projects, and funding sources change. The CIP is only an estimate of future projects as only the current year (2017) projects are authorized during the next year. Years 2018-2026 are for planning purposes. Any project estimated to cost more than $100,000 will be formally bid and brought back for acceptance by the City Council. The City Council has reviewed the 10-year CIP during work sessions throughout the 2017 budget process. We started earlier in the year with a long-term stable funding source for pavement management, reviewed the long range plan on utility and capital project funds which tie into the long range financial management plan. The 2017-2026 CIP summary as follows: $238 million in planned investment over the next ten years. $190 million of these costs are being paid from sources or revenue streams the City has direct control of such as franchise fees, tax levy dollars, utility rates, future bonding, etc. $48 million of this is planned as non-City resources such as federal and state governmental, Municipal Sate Aid (MSA). Also, $7.7 million of CIP projects do not have an identified funding source. Utility Funds The changes in utility rates for 2017 were formally adopted by the City Council on October 17, 2016 for consumption or services provided beginning on January 1, 2017. These rates are consistent with the goal of achieving long-term sustainability in the funds. For 2017, the approximate cumulative effect on a typical residential property for all the utility rate adjustments would be an increase of $15.47 per quarter, or approximately $5.16 per month. This calculation is based on a family of four using 30 units of water per quarter (22,500 gallons), and 60 gallon solid waste service. In addition, to continue to promote and enhance our organics and pay as you throw structure, rates have been adjusted accordingly. For 2017 organics will be included in our rate structure with no additional organics fee ($10) for those that subscribe for this service. These program changes were discussed during the budget process and favorably received. City Council Meeting of December 19, 2016 (Item No. 8b) Page 5 Title: 2017 Budget, Final City and HRA Property Tax Levies, and 2017-2026 Capital Improvement Plan (CIP) Estimated City Impact for 2017 on Median Value Home Based on a 5.8% levy increase, and realizing there are many variables in estimating the City impact on a residential homesteaded property, a median value home which is $240,100 and saw a value change of 5.5% for taxes payable in 2017, would experience an increase of approximately $5.14 per month or approximately $61.63 for the year on the City share of property taxes. City Council Meeting of December 19, 2016 (Item No. 8b) Page 6 Title: 2017 Budget, Final City and HRA Property Tax Levies, and 2017-2026 Capital Improvement Plan (CIP) RESOLUTION NO. 16-____ RESOLUTION ADOPTING THE 2017 GENERAL FUND BUDGET, 2017 BUDGETS AND AUTHORIZING THE 2017 FINAL PROPERTY TAX LEVY WHEREAS, The City of St. Louis Park is required by Charter and State law to approve a resolution setting forth an annual tax levy to the Hennepin County Auditor; and WHEREAS, Minnesota Statutes currently in force require approval of a property tax levy and a budget in December of each year; and WHEREAS, the City Council has received the budget document; NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of St. Louis Park that the 2017 General Fund Budget and 2017 Budgets are adopted as presented in the 2017 budget document; and Summary of Budgeted Revenues 2016 2017 Dollar Chng. % Change Adopted Adopted 2016 to 2017 2016 to 2017 AVAILABLE RESOURCES General Fund Revenues: General Property Taxes 23,597,282$ 24,748,436$ 1,151,154 4.88% Licenses and Permits 3,496,177 3,745,736 249,559 7.14% Intergovernmental 1,419,017 1,631,669 212,652 14.99% Charges for Services 1,956,593 2,027,637 71,044 3.63% Fines, Forfeits, and Penalties 341,200 254,200 (87,000) -25.50% Investment Earnings 140,000 140,000 - 0.00% Miscellaneous Revenue 1,259,887 1,363,406 103,519 8.22% Transfers In 1,872,581 1,899,927 27,346 1.46% Total General Fund Revenues:34,082,737$ 35,811,011$ 1,728,274 5.07% General Fund Summary of Budgeted Expenditures 2016 2017 Dollar Chng. % Change Adopted Adopted 2016 to 2017 2016 to 2017 General Government 8,639,073 8,619,681 (19,392) -0.22% Public Safety 14,944,889 16,044,717 1,099,828 7.36% Operations and Recreation 10,232,056 10,761,318 529,262 5.17% Non-Departmental 266,719 385,295 118,576 44.46% Total General Fund 34,082,737$ 35,811,011$ 1,728,274 5.07% City Council Meeting of December 19, 2016 (Item No. 8b) Page 7 Title: 2017 Budget, Final City and HRA Property Tax Levies, and 2017-2026 Capital Improvement Plan (CIP) 2016 2017 Final Proposed HRA Levy Fund Total HRA Levy Revenues 1,011,208$ 1,086,461$ Total HRA Levy Expenditures 1,952,568 1,086,461 Cable TV Fund Total Cable TV Revenues 664,000 682,950 Total Cable TV Expenditures 788,483 717,390 Development Fund Total Development Fund Revenues 6,693,125 8,185,285 Total Development Fund Expenditures 1,873,635 5,339,720 CDBG Fund Total CDBG Revenues 179,000 162,000 Total CDBG Expenditures 179,000 162,000 Housing Rehabilitation Fund Total Housing Rehab Revenues 1,311,952 1,494,500 Total Housing Rehab Expenditures 720,839 1,171,106 Water Utility Fund Total Water Revenues 6,232,419 6,798,846 Total Water Expenses 8,099,290 7,485,982 Sewer Utility Fund Total Sewer Revenues 6,444,588 6,947,757 Total Sewer Expenses 7,457,019 7,044,564 Solid Waste Utility Fund Total Solid Waste Revenues 3,417,200 3,500,350 Total Solid Waste Expenses 3,453,974 3,659,250 Storm Water Utility Fund Total Storm Water Revenues 2,741,638 2,856,395 Total Storm Water Expenses 4,197,994 3,869,187 Employee Administration Fund Total Employee Benefits Revenues 512,500 556,000 Total Employee Benefits Expenses 1,023,000 1,216,032 Uninsured Loss Fund Total Uninsured Loss Revenues 182,000 204,000 Total Uninsured Loss Expenses 179,794 205,531 Enterprise, Internal Service, Special Revenue Summary of Budgeted Revenues and Expenditures and Select Capital Project Funds City Council Meeting of December 19, 2016 (Item No. 8b) Page 8 Title: 2017 Budget, Final City and HRA Property Tax Levies, and 2017-2026 Capital Improvement Plan (CIP) BE IT FURTHER RESOLVED, that the City Council of the City of St. Louis Park, Hennepin County, Minnesota, that the following sums of money be levied in 2016, collectible in 2017 upon the taxable property in said City of St. Louis Park for the following purposes: 2017 FINAL TAX LEVY 2017 TAX CAPACITY BASED TAX LEVY General Fund $24,748,436 Debt Service - Current 2,139,937 Debt Service - Future 300,000 Capital Replacement Fund 1,767,700 Park Improvement Fund 810,000 Employee Administration Fund 200,000 Houising Rehab Fund 100,000 Discretion of City Council 198,000 TOTAL TAX LEVIES $30,264,073 Reviewed for Administration: Adopted by the City Council December 19, 2016 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk City Council Meeting of December 19, 2016 (Item No. 8b) Page 9 Title: 2017 Budget, Final City and HRA Property Tax Levies, and 2017-2026 Capital Improvement Plan (CIP) RESOLUTION NO. 16-____ RESOLUTION APPROVING THE 2017 FINAL HRA LEVY WHEREAS, pursuant to Minnesota Statutes, Section 469.090 to 469.108 (the “EDA Act”), the City Council of the City of St. Louis Park created the St. Louis Park Economic Development Authority (the "Authority"); and WHEREAS, pursuant to the EDA Act, the City Council granted to the Authority all of the powers and duties of a housing and redevelopment authority under the provisions of the Minnesota Statutes, sections 469.001 to 469.047 (the "HRA Act"); and WHEREAS, Section 469.033, subdivision 6 of the Act authorizes the Authority to levy a tax upon all taxable property within the City to be expended for the purposes authorized by the HRA Act; and WHEREAS, such levy may be in an amount not to exceed 0.0185 percent of taxable market value of the City; and WHEREAS, for 2017, the Final HRA Levy amount will be $1,086,461; and WHEREAS, the Authority has filed its budget for the special benefit levy in accordance with the budget procedures of the City; and WHEREAS, based upon such budgets the Authority will levy all or such portion of the authorized levy as it deems necessary and proper; NOW THEREFORE BE IT RESOLVED by the St. Louis Park City Council: 1. That approval is hereby given for the Authority to levy, for taxes payable in 2017, such tax upon the taxable property of the City as the Authority may determine, subject to the limitations contained in the HRA Act. Reviewed for Administration: Adopted by the City Council December 19, 2016 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk City Council Meeting of December 19, 2016 (Item No. 8b) Page 10 Title: 2017 Budget, Final City and HRA Property Tax Levies, and 2017-2026 Capital Improvement Plan (CIP) RESOLUTION NO. 16-____ RESOLUTION ADOPTING THE 2017 - 2026 CAPITAL IMPROVEMENT PROGRAM WHEREAS, the City Council of the City of St. Louis Park, Minnesota has received a report from the Chief Financial Officer related to proposed capital spending for 2017 - 2026; and WHEREAS, it is necessary for the city to maintain and replace its capital stock in order to enhance the city’s attractiveness to residents and businesses; and WHEREAS, good planning is a necessary part of the stewardship that the City Council and staff exercise over the physical plant of the city; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Louis Park, MN, that: 1. The 2017 - 2026 Capital Improvements Program is hereby adopted. 2. The City Manager is authorized to purchase or undertake the items included in the fiscal year 2017 funded portion of the plan as allowed by the City Charter and state statutes. 3. All purchases required to be competitively bid must come before the City Council for final approval. Reviewed for Administration: Adopted by the City Council December 19, 2016 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk Capital Improvement ProgramCity of St. Louis Park, MNFUNDING SOURCE SUMMARY2017 2026thruTotal2017 2018 2019 2020 2021Source2022 2023 2024 2025 2026Cable TV - Time Warner Equipment Grant451,159103,750 14,100 32,909 75,400 36,500 188,500Capital Replacement Fund32,945,4044,887,676 3,435,053 2,940,513 3,705,320 3,217,0713,799,427 3,086,856 2,390,462 2,354,198 3,128,828E-911 Funds745,719113,511 39,687 110,921 42,217 43,578 125,007 46,507 123,082 49,736 51,473EDA Development Fund2,724,751250,000 941,417 866,667 666,667G.O. Bonds41,739,2783,717,604 6,627,570 20,494,204 1,325,000 2,213,000 6,861,900 100,000 200,000 100,000 100,000G.O. Revenue Bonds and/or State of MN4,375,0004,375,000G.O. Tax Increment Bonds2,931,950148,422 296,840 2,486,688Hockey Association1,041,668104,166 104,166 104,166 104,166 104,166 104,166 104,166 104,166 104,166 104,174HRA Levy1,012,5421,012,542Met Council Grant2,700,0002,700,000Municipal State Aid21,868,7504,018,250 2,580,000 3,132,500 4,852,500 1,979,500 1,416,000 1,830,000 680,000 1,380,000Park Improvement Fund13,719,0001,902,000 1,626,000 1,196,000 1,346,000 1,321,0001,352,000 1,055,000 1,417,000 1,095,000 1,409,000Pavement Management Fund39,990,2445,038,166 3,636,865 3,398,303 4,012,380 4,209,3613,648,350 4,234,269 4,290,350 3,589,850 3,932,350Police & Fire Pension2,144,000261,000 347,500 249,500 165,000 43,000 163,000 139,500 449,500 263,000 63,000PW Operations Budget3,896,013362,364 492,605 545,547 445,508 451,989 472,500 353,000 358,500 364,000 50,000Sanitary Sewer Utility6,819,442785,983 813,119 925,333 785,001 774,001 768,001 798,001 813,001 178,501 178,501Solid Waste Utility96,43636,436 55,0005,000Special Assessments1,019,273312,487 108,749 397,058129,953 71,026State of Minnesota4,246,3502,413,600180,0001,652,750Stormwater Utility7,887,3562,191,667 972,353 494,667 704,667 436,667827,667 859,667 843,667 335,667 220,667Tax Increment - Elmwood3,026,5093,026,509U.S. Government7,653,0541,200,0006,453,054Unfunded7,750,0007,750,000Water Utility27,858,9913,118,298 2,302,562 3,085,755 2,434,847 3,789,7212,533,269 2,729,354 2,687,815 2,640,140 2,537,23032,890,344 34,538,622 46,968,78527,403,72418,749,507238,642,889GRAND TOTAL22,510,813 15,336,320 14,362,543 12,454,25813,427,973Tuesday, December 13, 20162017-2026 Draft Capital Improvement PlanCity Council Meeting of December 19, 2016 (Item No. 8b) Title: 2017 Budget, Final City and HRA Property Tax Levies, and 2017-2026 Capital Improvement Plan (CIP)Page 11 Capital Improvement ProgramCity of St. Louis Park, MNPROJECTS BY FUNDING SOURCE2017 2026thruTotal2017 2018 2019 2020 2021Source2022 2023 2024 2025 2026 # PriorityCable TV - Time Warner Equipment 20,00020,000Van Camera Cases11151002313,00013,000Van Camera Cables11151003310,00010,000Tripods for On Location11151007116,50016,500Video Switcher11151008135,00035,000Replacement edit systems1116100411,0001,000Wireless mic systems1117100117,0007,000Character Generator111710021250250CD Player1117100311,0001,000Announcer intercom,1117200612,0002,000300-foot audio snake & reel111810011300300Announcer Monitor11181002140040050-foot audio snake1118100311,5001,500Behringer Audio Equipment1118100417,5007,500Camcorders1118100511,5001,500DVD recorders111810061900900Unit pro light kit111810071500500DVD Recorders11191001130,00030,000Slow-motion replay11191002170070012-channel audio mixer111910031500500Shotgun mics111910041300300Hand-held mics11191005199NLE stations111910061900900Microphones1119100711,5001,500Tripods111910081Tuesday, December 13, 20162017-2026 Draft Capital Improvement PlanCity Council Meeting of December 19, 2016 (Item No. 8b) Title: 2017 Budget, Final City and HRA Property Tax Levies, and 2017-2026 Capital Improvement Plan (CIP)Page 12 Total2017 2018 2019 2020 2021Source2022 2023 2024 2025 2026 # Priority35,00035,000Replacement edit systems111910091120,000120,000Van Cameras11201001320,00020,000Van Camera Cases11201002313,00013,000Van Camera Cables11201003315,00015,000LCD monitors11201004315,00015,000Studio cameras112010051900900Microphones112010061900900Camera monitors1120100712,5002,500Hard-Drive Video Recorder1120100816,0006,000Converter for Recorder11201009112,00012,000Tripods for On Location1120101014,2004,200SD/HD converter11201011116,50016,500Video Switcher1120101211,5001,500DVD recorder11201013128,20028,200Playback systems1120101417,0007,000Production switcher1120101511,2001,200Teleprompter112010161TV - Time Warner Equipment Grant Total451,159103,750 14,100 32,909 75,400 36,500 188,500Capital Replacement Fund75,00025,000 25,00025,000IR: PCI Re-Assessment / Training / Security131250011750,00075,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,00075,000IR: Hosted / Managed Services / DR / BC13135001340,00020,000 20,000OR: AVL / GPS1313500436,0006,000Assessing: Wireless Equipment for Field Work131450023400,00040,000 40,000 40,000 40,000 40,000 40,000 40,000 40,000 40,00040,000Admin Serv:Document Mgmt System Maintenance131550063175,00017,500 17,500 17,500 17,500 17,500 17,500 17,500 17,500 17,50017,500IR: MyStLouisPark CRM131550071100,000100,000IR: City Hall Council Chambers AV Upgrade13155008120,00010,000 10,000Insp: Scanner13155010315,00015,000Eng: Survey GPS131550163Tuesday, December 13, 20162017-2026 Draft Capital Improvement PlanCity Council Meeting of December 19, 2016 (Item No. 8b) Title: 2017 Budget, Final City and HRA Property Tax Levies, and 2017-2026 Capital Improvement Plan (CIP)Page 13 Total2017 2018 2019 2020 2021Source2022 2023 2024 2025 2026 # Priority39,00013,000 13,000 13,000Police: ZuercherTech FBR Tablet Add-On Module131550173100,00010,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,00010,000IR: Website Maintenance13165004140,00016,000 4,000 4,000 4,000 4,000 4,0004,000Admin Serv: HR Time Management System131650073100,000100,000Fire: Zuercher Integration of Fatpot Upgrade131650083220,00058,000 18,000 18,000 18,000 18,000 18,000 18,000 18,000 18,00018,000Insp: Electronic Plans Review Software13165009325,00025,000Eng: GPS Base Station131750013125,000125,000Fire: Station Alerting Upgrade1317500338,0008,000Eng: Trimble R2 GPS Receiver1317500435,0005,000Eng: Cartegraph iPads13175005330,00015,00015,000IR: Wireless Controller Expansion131750061150,00015,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,00015,000Admin Serv: Agenda Management System131750073200,000200,000Admin Serv: Financial / HR/Payroll App Replacement131850011150,000150,000Fire: Zuercher Mobile Solution13185002335,00010,00015,00010,000Fire: Station Cameras / EOC in 202513185003350,00050,000Fire: VHF Paging Digital Upgrade1320500132,500,000250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000250,000IR: On-going Software Licenses, Mtce, Development139950011920,000125,000 75,000 90,000 90,000 90,000 90,000 90,000 90,000 90,00090,000IR: On-going Network Adds & Replacement1399500211,010,000200,000 75,000 20,000 50,000 210,000 80,000 25,000 60,000 220,00070,000IR: On-going Hardware Adds & Replacement13995003125,00025,000Eng: Engineering Total Station139950101175,33615,666 15,666 15,666 18,334 18,334 18,334 18,334 18,334 18,33418,334OR: Asset Mgmt Software13995011320,00010,000 10,000Fire: Fire Department Mobiles Replacement13995012345,00015,000 15,000 15,000Police: EOC Computer / Phone Equipment Replacement1399501332,296,695205,000 210,125 215,378 220,763 226,282 231,939 237,737 243,681 249,773256,017IR: Tablet / Smartphone Hardware and Services13995015119,00019,000Facilities: City Hall Cameras139950163160,00016,000 16,000 16,000 16,000 16,000 16,000 16,000 16,000 16,00016,000Admin Serv - Insight Budgeting Annual Maintenance139950173Tuesday, December 13, 20162017-2026 Draft Capital Improvement PlanCity Council Meeting of December 19, 2016 (Item No. 8b) Title: 2017 Budget, Final City and HRA Property Tax Levies, and 2017-2026 Capital Improvement Plan (CIP)Page 14 Total2017 2018 2019 2020 2021Source2022 2023 2024 2025 2026 # Priority25,00025,000OR: Nature Center Surveillance Cameras139950193160,00016,000 16,000 16,000 16,000 16,000 16,000 16,000 16,000 16,00016,000IR: Surveillance Camera Maintenance13995026330,00015,000 15,000OR: Point of Sale Equipment Replacements13995027337,5007,500 7,500 7,500 7,500 7,500IR: Plotter Replacements139950293250,000125,000125,000IR: Telephone Handset / Handless Upgrades13995035320,00010,000 10,000Eng: Large Scanner / Plotter / Copier139950363100,000100,000Fire: Stations A/V and EOC Presentation Equipment13995037350,00010,000 10,000 10,000 10,000 10,000IR: Wireless Hotspot Additions / Replacements13995041350,00025,000 25,000IR: UHL Camera Servers Replacement13995057375,00075,000ADA Code Correction30170001130,00030,000City Hall Garage Overhead Doors311500011870,000870,000City Hall Council Chambers Remodel31170001130,00030,000City Hall Remodel 2nd and 3rd floor restrooms31170002160,00060,000City Hall Floor 3 Roof Top AC Unit31170003115,00015,000City Hall Electric Vehicle Charger31190001160,00060,000City Hall Timber Retaining Walls31200001170,00070,000City Hall Floors 1 & 2 Roof Top AC Unit31200002111,00011,000City Hall Office Light LED Replacement31200004315,00015,000City Hall/Police Campus Landscaping31210001125,00025,000City Hall ITE & Gould Elect Panel Replacement312300013200,000200,000CH Windows, Wall Coatings and Caulking Replacement31250001n/a15,00015,000City Hall Window Blinds31250002535,00035,000City Hall First Floor Carpet Replacement31260001320,00020,000Police Station Dispatch Kitchen Remodel321600023Tuesday, December 13, 20162017-2026 Draft Capital Improvement PlanCity Council Meeting of December 19, 2016 (Item No. 8b) Title: 2017 Budget, Final City and HRA Property Tax Levies, and 2017-2026 Capital Improvement Plan (CIP)Page 15 Total2017 2018 2019 2020 2021Source2022 2023 2024 2025 2026 # Priority60,00060,000Police Station replace boiler system32170001190,00090,000Police Station Parking Lot Gate32170002112,00012,000Police Dept. Booking Counter Replacement32170006312,50012,500Police Station Motion Sensors for Lighting32170033210,000210,000Police Station - Replace office furnishings32180002310,00010,000Police Station Roll Call/Training Room Chairs32180006145,00045,000Police StationShooting Range Exhaust3219000217,0007,000Police Station Water Heaters32200001140,00040,000Police- Replace Ceiling Tiles32210002380,00080,000Police Station Replace Light Fixtures32210003180,00080,000Police Dispatch Remodel32220001125,00025,000Police Report Writing Room Remodel32220002375,00075,000Police Station Remodel Restrooms32220003125,00025,000Police Station Blind Replacement32240002360,00015,000 15,000 15,000 15,000MSC & Fire Stations CO Nox Sensor Replacement33140002120,00020,000MSC Convert Exterior HID to LED33170001375,00075,000MSC Service Bay Sealant and Stripping33170002112,00012,000MSC Manual Wash Replacement33170003n/a12,00012,000MSC 1st Floor Office Additions331700043155,000155,000MSC Solar Panels33170005515,00015,000MSC West Bay Work Area Drainage.33170006325,00025,000MSC Fuel Station Pump Controls33180002125,00025,000MSC Library Cabinets33180003515,00015,000MSC Air Compressor Replacement33190001150,00050,000MSC 3rd Bay Sealant and Stripping331900021180,000180,000MSC Car Wash Unit Replace with Automatic3319000315,0005,000MSC Office LED Bulb Replacement33190004350,00050,000MSC 2nd Bay-Sealant332000031Tuesday, December 13, 20162017-2026 Draft Capital Improvement PlanCity Council Meeting of December 19, 2016 (Item No. 8b) Title: 2017 Budget, Final City and HRA Property Tax Levies, and 2017-2026 Capital Improvement Plan (CIP)Page 16 Total2017 2018 2019 2020 2021Source2022 2023 2024 2025 2026 # Priority15,00015,000MSC 2nd Floor Office Carpeting/Floor Covering33210001325,00025,000MSC Paint Booth Maintenance332100023400,000400,000MSC Bays 1, 2 & 3 Roofing33220001310,00010,000MSC Campus Landscaping33220002185,00085,000MSC Hoist Replacement332300033100,000100,000MSC Interior Light Fixtures Replacment33240001150,00050,000MSC Fuel Station Replacement332500011100,000100,000Fire Stations 1 & 2 Apparatus bay floor coating34160002110,00010,000Fire Station 1 & 2 audio/visual replacements3418000115,0005,000Fire Stations 1&2 Lighting Controls Audit34180002550,00050,000Fire Station #1 Training Tower modifications34190001115,00015,000Fire Station 1&2 Mattress replacement34230001135,00035,000FS #1 and #2 Carpet Replacement3424001160,00060,000Fire Station #1 light fixture replacements34260001115,00015,000Fire Station #1 and #2 Landscaping35240001145,00045,000Fire Station #2 Replace light fixtures352500111,000,000300,000 700,000Westwood Nature Center Building Design Fees36180001195,00095,000Rec Center Remodel Offices37170001177,30077,300SCBA Radio & TIC Integration65170001510,00010,000UAV65180001580,0008,000 16,000 8,000 8,000 8,000 8,000 8,000 16,000Thermal Imagers65990001180,00020,000 20,000 20,000 20,000Outside Warning Sirens659900021373,283373,283SCBA65990003130,00030,000Hydraulic Rescue Tool65990004564,00032,000 32,000Auto-CPR Device659900051150,000150,000Turnouts65990006165,00030,00035,000Helmets/Boots65990007118,0005,500 6,000 6,500Air Monitors659900083Tuesday, December 13, 20162017-2026 Draft Capital Improvement PlanCity Council Meeting of December 19, 2016 (Item No. 8b) Title: 2017 Budget, Final City and HRA Property Tax Levies, and 2017-2026 Capital Improvement Plan (CIP)Page 17 Total2017 2018 2019 2020 2021Source2022 2023 2024 2025 2026 # Priority30,00030,000AED's65990009116,042,0901,416,510 1,721,562 1,610,769 2,198,523 1,402,255 2,138,454 1,400,502 1,135,947 929,5912,087,977Annual Equipment Replacement ProgramE - XX01157,70010,700 26,200 5,200 5,200 5,200 5,200Laser/Radar and Message BoardPD - 13Capital Replacement Fund Total32,945,4044,887,676 3,435,053 2,940,513 3,705,320 3,217,071 3,799,427 3,086,856 2,390,462 2,354,198 3,128,828E-911 Funds155,00075,000 80,000Fire / Police: Dispatch Voice Recorders139950071150,00015,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,00015,000IR / Communications: Reverse 911 - ParkAlert139950093295,71923,511 24,687 25,921 27,217 28,578 30,007 31,507 33,082 34,73636,473Police: Zuercher CAD Module Annual Fees139950421145,00070,000 75,000911 Server ReplacementPD - 21E-911 Funds Total745,719113,511 39,687 110,921 42,217 43,578 125,007 46,507 123,082 49,736 51,473EDA Development Fund250,000250,000IR: Fiber - Sidewalks / Streets / Citywide131550023400,000200,000 200,000SWLRT: Stations Technology13995051374,75074,750Street - Park Commons @ Monterey4018105132,000,001666,667 666,667 666,667SWLRT- Base Design401990001EDA Development Fund Total2,724,751250,000 941,417 866,667 666,667G.O. Bonds2,725,000425,000 400,000 300,000 200,000 400,000 500,000 100,000 200,000 100,000100,000IR: Fiber - Sidewalks / Streets / Citywide13155002311,000,00011,000,000Westwood Naturce Center new building3619000213,109,6003,109,600CTP! Sidewalk - Trail - Bikeway Installations 20174017200012,625,3002,625,300CTP! Sidewalk - Trail - Bikeway Installations 20184018200018,011,2008,011,200CTP! Sidewalk - Trail - Bikeway Installations 20194019200012,142,92726,666 2,089,594 26,667SWLRT- Base Design401990001Tuesday, December 13, 20162017-2026 Draft Capital Improvement PlanCity Council Meeting of December 19, 2016 (Item No. 8b) Title: 2017 Budget, Final City and HRA Property Tax Levies, and 2017-2026 Capital Improvement Plan (CIP)Page 18 Total2017 2018 2019 2020 2021Source2022 2023 2024 2025 2026 # Priority625,351156,338 312,676 156,337SWLRT- Regional Trail Bridge Upgrades401990041100,000100,000SWLRT- Whistle Quiet @ Wooddale and Beltline4019900512,200,0001,200,000 1,000,000SWLRT- Wooddale Ave Bridge Widening4019900711,025,0001,025,000CTP! Sidewalk - Trail - Bikeway Installations 20204020200011,813,0001,813,000CTP! Sidewalk - Trail - Bikeway Installations 20214021200016,361,9006,361,900CTP! Sidewalk - Trail - Bikeway Installations 2022402220001G.O. Bonds Total41,739,2783,717,604 6,627,570 20,494,204 1,325,000 2,213,000 6,861,900 100,000 200,000 100,000 100,000G.O. Revenue Bonds and/or State of 4,375,0004,375,000Water Project - WTP #4 Treatment Upgrade531850041O. Revenue Bonds and/or State of MN Total4,375,0004,375,000G.O. Tax Increment Bonds593,683148,422 296,840 148,421SWLRT- LRCI 32 - CSAH 25 @ Beltline Blvd.4019900312,338,2672,338,267SWLRT- Park and Ride Ramp at Beltline Station401990061G.O. Tax Increment Bonds Total2,931,950148,422 296,840 2,486,688Hockey Association1,041,668104,166 104,166 104,166 104,166 104,166 104,166 104,166 104,166 104,166104,174Outdoor Refrigerated Ice Rink241450195Hockey Association Total1,041,668104,166 104,166 104,166 104,166 104,166 104,166 104,166 104,166 104,166 104,174HRA Levy1,012,5421,012,542Street- Wooddale Ave Reconstruction402060013HRA Levy Total1,012,5421,012,542Tuesday, December 13, 20162017-2026 Draft Capital Improvement PlanCity Council Meeting of December 19, 2016 (Item No. 8b) Title: 2017 Budget, Final City and HRA Property Tax Levies, and 2017-2026 Capital Improvement Plan (CIP)Page 19 Total2017 2018 2019 2020 2021Source2022 2023 2024 2025 2026 # PriorityMet Council Grant2,700,0002,700,000SWLRT- Park and Ride Ramp at Beltline Station401990061Met Council Grant Total2,700,0002,700,000Municipal State Aid1,752,500137,000 1,615,500Street - MSA Street Rehab (Louisiana Ave)4017110013,881,2503,881,250Street - MSA Street Rehab (Texas S of Mtka)401711011438,500438,500Street - MSA Street Rehab (Aquila)401811001526,000526,000Bridge - Louisiana Ave @ Minnehaha Creek4018170012,004,0002,004,000Street - MSA Street Rehab (CLR E of Lou)401911001253,000253,000Street - MSA Street Rehab (Ottawa)401911011875,500875,500Street - MSA Street Rehab (Beltline Blvd)4019110214,752,5004,752,500Street - MSA Street Rehab (Texas Ave N of Mtka)402011003100,000100,000Railroad - Whistle Quiet Zones4020130051,979,5001,979,500Street - MSA Street Rehab (CLR W of Lou)4021110011,416,0001,416,000Street - MSA Street Rehab (Shelard Pkwy)4022110011,830,0001,830,000Street - MSA Street Rehab (Oxford/Edgwd/Cambridge)402311001680,000680,000Street - MSA Street Rehab (W28th St)4024110011,380,0001,380,000Street - MSA Street Rehab (TBD)402511001Municipal State Aid Total21,868,7504,018,250 2,580,000 3,132,500 4,852,500 1,979,500 1,416,000 1,830,000 680,000 1,380,000Park Improvement Fund65,00065,000OR: RecTrac / WebTrac Replacement13165001125,00025,000OR: Nature Center Fiber Relocation131750081Tuesday, December 13, 20162017-2026 Draft Capital Improvement PlanCity Council Meeting of December 19, 2016 (Item No. 8b) Title: 2017 Budget, Final City and HRA Property Tax Levies, and 2017-2026 Capital Improvement Plan (CIP)Page 20 Total2017 2018 2019 2020 2021Source2022 2023 2024 2025 2026 # Priority175,00027,000 43,000 62,000 43,000OR: Rec Center / Outdoor Rink Cameras13995025150,00025,000 25,000OR: Oak Hill Cameras / Security13995052318,00011,000 7,000OR: Park Shelter (Smaller) Camera Replacements13995053320,00015,0005,000OR: Wolfe Park / Amphitheatre / Pool+ Wireless13995054325,00025,000Skate Park Equipment Replacement211556491450,000450,000Field Lights & Poles Upgrade-Aquila Park21170302115,00015,000Dog Park Lighting-Cedar Knoll Park21171333317,50017,500Parking Lot Seal Coat - Fern Hill Park21172106120,00020,000Oak Hill Park Additional Shelter near Splash Pad21174402360,00060,000Splash Pad Feature Replacement-Oak Hill Park21174404350,00050,000Park Shelter Replacement (Central)-Oak Hill Park21174422110,00010,000Landscaping-Victoria Lake21175921310,00010,000Wolfe Park Pergola Work21176424115,00015,000Wolfe Park Improvements21176431320,00020,00040th & France Master Plan21176501n/a20,00020,000Fast Pitch Softball Facilities21179902330,00030,000Trail Sealcoat - Various Trails2117991917,5007,500Court Resurface (BB) Aquila Park21180301335,00035,000Parking Lot Resurface - Aquila Park2118030517,0007,000Repaint Park Building - Aquila Park2118032117,0007,000Repaint Park Building - Birchwood Park2118062217,0007,000Repaint Park Building - Browndale Park2118102316,0006,000Repaint Park Building - Carpenter Park2118112418,0008,000Parking Lot Resurface - Cedar Knoll Park2118130612,0002,000Repaint Park Building - Cedar Knoll Park211813251Tuesday, December 13, 20162017-2026 Draft Capital Improvement PlanCity Council Meeting of December 19, 2016 (Item No. 8b) Title: 2017 Budget, Final City and HRA Property Tax Levies, and 2017-2026 Capital Improvement Plan (CIP)Page 21 Total2017 2018 2019 2020 2021Source2022 2023 2024 2025 2026 # Priority8,0008,000Parking Lot Resurface - Creekside Park2118170714,0004,000Repaint Park Building - Dakota Park2118182615,0005,000Repaint Park Building - Fern Hill Park2118212717,0007,000Park Sun Shelter Roof - Jackley Park21182634350,00050,00040th & France Fencing & Parking Lot21183202n/a7,0007,000Repaint Park Building - Louisiana Oaks Park2118362818,0008,000Parking Lot Resurface - Nelson Park2118420817,0007,000Repaint Park Building - Nelson Park2118422916,0006,000Repaint Park Building - Northside Park2118433019,0009,000Repaint Park Building - Oak Hill Park2118443112,0002,000Court Resurface (BB) Roxbury Park2118510232,0002,000Court Resurface (BB) Shelard Park21185203335,00035,000Parking Lot Resurface - Westwood Hills NC2118621013,0003,000Court Resurface (BB) Wolfe Park2118640417,0007,000Playground Improvements21189934320,00020,000Parking Lot Seal Coat - Aquila Park21190304310,00010,000Trail Reconstruction - Birchwood Park21190613110,00010,000Trail Reconstruction - Jordan Trail21190714185,00085,000Light Replacement Hockey Rink-Browndale Park21191002520,00020,000Parking Lot Seal Coat - Dakota Park21191805375,00075,000Trail Reconstruction - Dakota Park21191815145,00045,000Trail Reconstruction - Fern Hill Park21192116120,00020,000ADA Connections to Picnic Shelter/Playgrounds21199901130,00030,000Trail Sealcoat - Various Trails21199917113,50013,500Trail Sealcoat - Bass Lake21200419115,00015,000Trail Reconstruction - Bronx Park21200912160,00060,000ADA Trail Compliance - Cedar Manor Park Trail21202401120,00020,000Trail Reconstruction - Keystone Park21203013120,00020,000Trail Reconstruction - Northside Park212043141Tuesday, December 13, 20162017-2026 Draft Capital Improvement PlanCity Council Meeting of December 19, 2016 (Item No. 8b) Title: 2017 Budget, Final City and HRA Property Tax Levies, and 2017-2026 Capital Improvement Plan (CIP)Page 22 Total2017 2018 2019 2020 2021Source2022 2023 2024 2025 2026 # Priority60,00060,000Parking Lot Seal Coat - Rec Center21205009115,00015,000ADA Compliant - Picnic Tables212099011100,000100,000Trail Reconstruction - Bass Lake Park212104113125,000125,000Carpenter Park Tennis Court Renovation21211119365,00065,000Trail Reconstruction - Louisiana Oaks Park21213614375,00075,000Trail Reconstruction - Oak Hill Park21214415385,00085,000Trail Reconstruction - Wolfe Park21216416345,00045,000Trail Reconstruction - Franklin21219912345,00045,000Trail Reconstruction - Jordan21219913350,00050,000Trail Reconstruction - Minnehaha Creek21224109330,00030,000Trail Reconstruction - Otten Pond21234611310,00010,000Trail Reconstruction - Roxbury Park21235112310,00010,000Trail Reconstruction - Twin Lakes Park2123581332,0002,000Repaint Park Building - Cedar Knoll Park2124013017,0007,000Repaint Park Building - Aquila Park21240306175,00075,000Trail Reconstruction - Aquila Park2124031737,0007,000Repaint Park Building - Birchwood Park2124060717,0007,000Repaint Park Building - Browndale Park2124100816,0006,000Repaint Park Building - Carpenter Park21241109150,00050,000Trail Reconstruction - Carpenter Park2124111834,0004,000Repaint Park Building - Dakota Park2124181115,0005,000Repaint Park Building - Fern Hill Park21242112130,00030,000Trail Reconstruction - Jersey Park2124271917,0007,000Repaint Park Building - Louisiana Oaks Park2124361317,0007,000Repaint Park Building - Nelson Park2124421416,0006,000Repaint Park Building - Northside Park2124431519,0009,000Repaint Park Building - Oak Hill Park212444161Tuesday, December 13, 20162017-2026 Draft Capital Improvement PlanCity Council Meeting of December 19, 2016 (Item No. 8b) Title: 2017 Budget, Final City and HRA Property Tax Levies, and 2017-2026 Capital Improvement Plan (CIP)Page 23 Total2017 2018 2019 2020 2021Source2022 2023 2024 2025 2026 # Priority40,00040,000Trail Reconstruction - Lamplighter Park21253401380,00080,000Light Replacement Hockey Rink-Oak Hill Park21254401550,00050,000Lighting Control System System-Oak Hill Park21254402530,00030,000Trail Reconstruction - Westwood Hills NC212562023100,000100,000Wolfe Park Amphitheater Pavers212564033100,000100,000Trail Reconstruction212599033150,000150,000Park Shelter Replacement212599053100,000100,000Trail Lighting21259906365,00065,000Playground Eqpt Repl - Ainsworth Park21990101185,00085,000Playground Eqpt Repl - Aquila Park21990301160,00060,000Playground Eqpt Repl - Bass Lake Park21990507162,50062,500Playground Eqpt Repl - Birchwood Park21990611165,00065,000Playground Eqpt Repl - Bronx Park21990902165,00065,000Playground Eqpt Repl - Browndale Park21991002165,00065,000Playground Eqpt Repl - Carpenter Park21991102165,00065,000Playground Eqpt Repl - Cedar Manor Park21991403165,00065,000Playground Eqpt Repl - Cedarhurst Park21991503165,00065,000Playground Eqpt Repl - Center Park21991604160,00060,000Playground Eqpt Repl - Parkview Park21991712165,00065,000Playground Eqpt Repl - Edgebrook Park21991918165,00065,000Playground Eqpt Repl - Fern Hill Park21992110165,00065,000Playground Eqpt Repl - Jackley Park21992611165,00065,000Playground Eqpt Repl - Jorvig Park21992801165,00065,000Playground Eqpt Repl - Knollwood Green219932171Tuesday, December 13, 20162017-2026 Draft Capital Improvement PlanCity Council Meeting of December 19, 2016 (Item No. 8b) Title: 2017 Budget, Final City and HRA Property Tax Levies, and 2017-2026 Capital Improvement Plan (CIP)Page 24 Total2017 2018 2019 2020 2021Source2022 2023 2024 2025 2026 # Priority65,00065,000Playground Eqpt Repl - Meadowbrook Manor Park21993801160,00060,000Playground Eqpt Repl - Minikahda Vista Park21994002162,50062,500Playground Eqpt Repl - Northside Park2199431215,0005,000Oak Hill Park Northern Lights (LED)21994401567,00067,000Playground Eqpt Repl - Oak Hill Park (Tot)21994402165,00065,000Playground Eqpt Repl - Oregon Park21994502160,00060,000Playground Eqpt Repl - Pennsylvania Park21994803150,00050,000Playground Eqpt Repl - Rainbow Park21994908162,50062,500Playground Eqpt Repl - Roxbury Park21995113162,50062,500Playground Eqpt Repl - Shelard Park21995214165,00065,000Playground Eqpt Repl - Sunset Park21995403165,00065,000Playground Eqpt Repl - Sunshine Park21995406165,00065,000Playground Eqpt Repl - Texa-Tonka Park21995607160,00060,000Playground Eqpt Repl - Twin Lakes Park21995809160,00060,000Playground Eqpt Repl - Webster Park219961101100,000100,000Playground Eqpt Repl - Westwood Hills NC21996204165,00065,000Playground Eqpt Repl - Willow Park219963081100,000100,000Playground Eqpt Repl - Wolfe Park EVOS21996402167,00067,000Playground Eqpt Repl - Wolfe Park (tot)219964031180,00020,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000Playground Woodchips219999021260,000100,000 100,000 60,000Trail Repayment - Minnehaha Creek219999031200,000200,000Playground Equipment Replacement21999904130,00015,000 15,000ADA accessibility improvements21999905125,00025,000Knollwood Canoe Landing - Dredge and Rebuild221732031Tuesday, December 13, 20162017-2026 Draft Capital Improvement PlanCity Council Meeting of December 19, 2016 (Item No. 8b) Title: 2017 Budget, Final City and HRA Property Tax Levies, and 2017-2026 Capital Improvement Plan (CIP)Page 25 Total2017 2018 2019 2020 2021Source2022 2023 2024 2025 2026 # Priority20,00020,000Community Garden - Shelard Park22175228115,00015,000Community Garden - Browndale22181035110,00010,000Louisiana Canoe Landing Trail Access Rebuild22193603115,00015,000Park Community Garden - Webster Park222061151675,00075,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000Tree Replacement22999901350,00050,000ADA Compliant - Westwood Hills NC Brickhouse23176210110,00010,000Westwood Hills NC North Staircase Overlook23176222120,00020,000Westwood Hills NC-Prairie Deck Rebuild23176223115,00015,000Westwood Hills NC Y-Dock Redecking23186204n/a6,0006,000Westwood Hills NC Lower Building Maint23186232150,00050,000Westwood Hills NC Boardwalk Deck Repl, Phase 22319621816,0006,000Westwood Hills NC Brick House Furniture Repl231962193150,000150,000Westwood Hills NC Interpretive Exhibit Repl23196220340,00040,000Westwood Hills NC Staircase Rebuild23206216140,00040,000Westwood Hills NC Rotary Deck Rebuild23216201n/a10,00010,000Westwood Hills NC Furniture Repl23216217175,00075,000Westwood Hills NC Water Garden, Phase 223226210525,00025,000Westwood Hills NC Trail Bench Replacement23236214150,00050,000Westwood Hills NC Boardwalk Deck Repl, Phase 3232462201100,000100,000Westwood Hills NC Boardwalk Deck Repl, Phase 123256203350,00050,000Westwood Hills NC Waterfall23256204530,00030,000Westwood Hills NC Trail Sign Replacement23266202n/aTuesday, December 13, 20162017-2026 Draft Capital Improvement PlanCity Council Meeting of December 19, 2016 (Item No. 8b) Title: 2017 Budget, Final City and HRA Property Tax Levies, and 2017-2026 Capital Improvement Plan (CIP)Page 26 Total2017 2018 2019 2020 2021Source2022 2023 2024 2025 2026 # Priority53,00030,500 22,500Westwood Hillls NC Master Revegetation Plan23996227315,00015,000Rec Center Banquet Room/Gallery Furniture Repl241750133200,000200,000Rec Center Pneumatics24175014320,00020,000Rec Center Hot Water Heater Tank Replacement24175016350,00050,000Rec Center Programming Office AC Replacement24175017117,00017,000Rec Center Programming Office Carpet24175018115,00015,000Rec Center Rental Skate Additions24175030150,00050,000Rec Center Banquet & Gallery Remodel241850151120,000120,000Rec Center Door Replacement (Front & Arena)24185016315,00015,000Rec Center Landscaping241850173500,000500,000Rec Center Roof Rplc-East Arena/Front Office241850181100,000100,000Rec Center Upstairs Bthrm&Ctrng Kitchn Remodel24185019140,00040,000Rec Center West Arena Window Replacement24185020115,00015,000Rec Center Banquet Room & Gallery Chair Repl.24195010350,00050,000Rec Center East Arena Locker Room Remodel24195011175,00075,000Rec Center Front Office AC Replacement24195012130,00030,000Rec Center East Arena Score 241950131300,000300,000Rec Center Aquatic Park Amenity Replacement24205005350,00050,000Rec Center Banquet Room PA Upgrade242050063200,000200,000Rec Center Marquee24205008375,00075,000Rec Center Aquatic Park Sun Shelter Repl24205010110,00010,000Rec Center Rental Skate Replacement (Ph 1)242050111Tuesday, December 13, 20162017-2026 Draft Capital Improvement PlanCity Council Meeting of December 19, 2016 (Item No. 8b) Title: 2017 Budget, Final City and HRA Property Tax Levies, and 2017-2026 Capital Improvement Plan (CIP)Page 27 Total2017 2018 2019 2020 2021Source2022 2023 2024 2025 2026 # Priority32,50032,500Rec Center Scoreboard Replacement24205012315,00015,000Rec Center Arena Compressor Rebuild242150061250,000250,000Rec Center Arena Rubber Floor24215007125,00025,000Rec Center Dasher Board Repair24215008315,00015,000Rec Center Landscaping24215009510,00010,000Rec Center Rental Skate Replacement (Ph 2)242150110150,00050,000Rec Center Lighting Upgrade24215018160,00060,000Rec Center East Arena Painting242250061250,000250,000Rec Center Arenas Rubber Floor Replacement24225007125,00025,000Rec Center Skate Sharpener24225010115,00015,000Rec Center Arena Compressor Rebuild24235007175,00075,000Rec Center Arena Water Treatment Repl24235008175,00075,000Rec Center West Arena Painting242350091500,000500,000Rec Center West Arena Roof Replacement242350101400,000400,000Rec Center East Arena Dehumidification242450031500,000500,000Rec Center Generator Replacement24245004120,00020,000Rec Center Landscaping24245005595,00095,000Recreation Outdoor Complex - Turf Replacement2426500111,000,0001,000,000Rec Center Boiler Replacement242650041150,000150,000Rec Center Dasher Boards249950031200,000200,000Rec Center Aquatic Park Filter Replacement25170211320,00020,000Rec Center Aquatic Park Pump Rebuild2517021215,0005,000Rec Center Concession Eqpt. Replacement25170215325,00025,000Rec Center Aquatic Park Main Drain Replacement2520021715,0005,000Rec Center Concession Eqpt. Replacement252050071Tuesday, December 13, 20162017-2026 Draft Capital Improvement PlanCity Council Meeting of December 19, 2016 (Item No. 8b) Title: 2017 Budget, Final City and HRA Property Tax Levies, and 2017-2026 Capital Improvement Plan (CIP)Page 28 Total2017 2018 2019 2020 2021Source2022 2023 2024 2025 2026 # Priority100,000100,000Rec Center Aquatic Park Locker Room Remodel2522020535,0005,000Rec Center Concession Eqpt. Replacement25230204320,0005,000 5,000 10,000Rec Center Aquatic Park Deck Furniture259902121Park Improvement Fund Total13,719,0001,902,000 1,626,000 1,196,000 1,346,000 1,321,000 1,352,000 1,055,000 1,417,000 1,095,000 1,409,000Pavement Management Fund129,250129,250Concrete Replacement- SW-C&G-CB4017000312,645,0002,645,000Street - Local Street Rehab (Area 4)401710001666,080666,080Street - Reconstruction (Utica Avenue)401710011463,836463,836Street Mt Proj - Sealcoat Streets (Area 2 & 3)401712001234,000234,000Alley Construction401715003900,000900,000Bridge - W 37th St @ Minnehaha Creek401717001129,250129,250Concrete Replacement- SW-C&G-CB4018000312,012,5002,012,500Street - Local Street Rehab (Area 6)401810001586,500586,500Street - Commercial Street Rehab401810501333,995333,995Street Mt Proj - Sealcoat Streets (Area 4)401812001394,000394,000Alley Construction401815003110,000110,000Parking Lot - City Hall East40181600170,62070,620Parking Lot - MSC401816011129,250129,250Concrete Replacement- SW-C&G-CB4019000312,012,5002,012,500Street - Local Street Rehab (Area 7)401910001609,500609,500Street - Commercial Street Rehab401910501333,053333,053Street Mt Proj - Sealcoat Streets (Area 5)401912001314,000314,000Alley Construction401915003129,250129,250Concrete Replacement- SW-C&G-CB4020000312,518,5002,518,500Street - Local Street Rehab (Area 8)402010001Tuesday, December 13, 20162017-2026 Draft Capital Improvement PlanCity Council Meeting of December 19, 2016 (Item No. 8b) Title: 2017 Budget, Final City and HRA Property Tax Levies, and 2017-2026 Capital Improvement Plan (CIP)Page 29 Total2017 2018 2019 2020 2021Source2022 2023 2024 2025 2026 # Priority586,500586,500Street - Commercial Street Rehab402010501332,092332,092Street Mt Proj - Sealcoat Streets (Area 6)402012001377,000377,000Alley Construction40201500338,58838,588Parking Lot - City Hall Lower40201600117,85017,850Parking Lot - Fire Stn #140201601112,60012,600Parking Lot - Fire Stn #2402016021129,250129,250Concrete Replacement- SW-C&G-CB4021000312,829,0002,829,000Street - Local Street Rehab (Area 1)402110001598,000598,000Street - Commercial Street Rehab402110501331,111331,111Street Mt Proj - Sealcoat Streets (Area 7)402112001322,000322,000Alley Construction402115003129,250129,250Concrete Replacement- SW-C&G-CB4022000311,794,0001,794,000Street - Local Street Rehab (Area 2)402210001540,500540,500Street - Commercial Street Rehab402210501331,100331,100Street Mt Proj - Sealcoat Streets (Area 8)402212001392,000392,000Alley Construction402215003461,500461,500Bridge - 34th Street @ Minnehaha Creek402217001129,250129,250Concrete Replacement- SW-C&G-CB4023000312,714,0002,714,000Street - Local Street Rehab (Area 3)402310001667,000667,000Street - Commercial Street Rehab402310501331,100331,100Street Mt Proj - Sealcoat Streets (Area 1)402312001287,000287,000Alley Construction402315003105,919105,919Parking Lot - Louisiana Park & Ride (N&S)402316001129,250129,250Concrete Replacement- SW-C&G-CB4024000313,036,0003,036,000Street - Local Street Rehab (Area 4)402410001598,000598,000Street - Commercial Street Rehab402410501331,100331,100Street Mt Proj - Sealcoat Streets (Area 2)402412001Tuesday, December 13, 20162017-2026 Draft Capital Improvement PlanCity Council Meeting of December 19, 2016 (Item No. 8b) Title: 2017 Budget, Final City and HRA Property Tax Levies, and 2017-2026 Capital Improvement Plan (CIP)Page 30 Total2017 2018 2019 2020 2021Source2022 2023 2024 2025 2026 # Priority196,000196,000Alley Construction402415003129,250129,250Concrete Replacement- SW-C&G-CB4025000312,357,5002,357,500Street - Local Street Rehab (Area 5)402510001575,000575,000Street - Commercial Street Rehab402510501331,100331,100Street Mt Proj - Sealcoat Streets (Area 3)402512001197,000197,000Alley Construction4025150032,357,5002,357,500Street - Local Street Rehab (Area 6)402610001621,000621,000Street - Commercial Street Rehab402610501331,100331,100Street Mt Proj - Sealcoat Streets (Area 4)402612001140,000140,000Alley Construction402615003482,750482,750Bridge - Meadowbrook @ Minnehaha Creek402617001Pavement Management Fund Total39,990,2445,038,166 3,636,865 3,398,303 4,012,380 4,209,361 3,648,350 4,234,269 4,290,350 3,589,850 3,932,350Police & Fire Pension400,000400,000Police: New CAD/RMS/Mobile Suite131450103130,00013,000 13,000 13,000 13,000 13,000 13,000 13,000 13,000 13,00013,000Police: ZuercherTech Crime Analysis Add-On Module13155020350,00050,000Fire: Patient Contact System13175009310,00010,000Police: BCA Encryption MACSEC131750101293,00093,000 100,000 100,000Police: 800 MHz Mobile Police Radios139950041550,00025,000 25,000 125,000 25,000 25,000 125,000 25,000 25,000 125,00025,000Police: Squad Computers / High Speed Service13995006110,00010,000Fire: Fire Department Mobiles Replacement13995012346,00023,000 23,000Police: Jail Cameras13995021124,00012,000 12,000Police: Exterior Cameras13995022113,0006,500 6,500Police: Booking and Intox Room Cameras (2)139950231110,00055,000 55,000Police: Dispatch Camera Viewing Workstations13995024113,0006,500 6,500Police: Interview Room Cameras139950401Tuesday, December 13, 20162017-2026 Draft Capital Improvement PlanCity Council Meeting of December 19, 2016 (Item No. 8b) Title: 2017 Budget, Final City and HRA Property Tax Levies, and 2017-2026 Capital Improvement Plan (CIP)Page 31 Total2017 2018 2019 2020 2021Source2022 2023 2024 2025 2026 # Priority260,00040,000 100,000 120,000Police: Comm Van Upgrades / EOC Presentation Equip13995043378,00078,000Fire: 800 MHz Mobile Fire Radios13995050160,00020,000 20,00020,000Police: High Speed Cell Squad Modem Replacements13995055350,0005,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,0005,000Police: Specialized Dictation System13995056322,00022,000Police-LPR replacement61990001325,00025,000Knox Box Key Security Improvement65170002n/aPolice & Fire Pension Total2,144,000261,000 347,500 249,500 165,000 43,000 163,000 139,500 449,500 263,000 63,000PW Operations Budget46,50046,500Traffic Signal - Repl Control Cabinets40161300195,00095,000Concrete Replacement- SW-C&G-CB40170003192,36492,364Street Mt Proj - Sealcoat Streets (Area 2 & 3)40171200195,00095,000Concrete Replacement- SW-C&G-CB40180003147,10547,105Street Mt Proj - Sealcoat Streets (Area 4)40181200195,00095,000Concrete Replacement- SW-C&G-CB40190003148,04748,047Street Mt Proj - Sealcoat Streets (Area 5)40191200195,00095,000Concrete Replacement- SW-C&G-CB40200003149,00849,008Street Mt Proj - Sealcoat Streets (Area 6)40201200195,00095,000Concrete Replacement- SW-C&G-CB40210003149,98949,989Street Mt Proj - Sealcoat Streets (Area 7)40211200195,00095,000Concrete Replacement- SW-C&G-CB40220003150,00050,000Street Mt Proj - Sealcoat Streets (Area 8)40221200195,00095,000Concrete Replacement- SW-C&G-CB402300031Tuesday, December 13, 20162017-2026 Draft Capital Improvement PlanCity Council Meeting of December 19, 2016 (Item No. 8b) Title: 2017 Budget, Final City and HRA Property Tax Levies, and 2017-2026 Capital Improvement Plan (CIP)Page 32 Total2017 2018 2019 2020 2021Source2022 2023 2024 2025 2026 # Priority50,00050,000Street Mt Proj - Sealcoat Streets (Area 1)40231200195,00095,000Concrete Replacement- SW-C&G-CB40240003150,00050,000Street Mt Proj - Sealcoat Streets (Area 2)40241200195,00095,000Concrete Replacement- SW-C&G-CB40250003150,00050,000Street Mt Proj - Sealcoat Streets (Area 3)40251200150,00050,000Street Mt Proj - Sealcoat Streets (Area 4)402612001160,000160,000Street Light Annual Replacement (2017)50174101115,00015,000Traffic Signal Annual Painting (2017)501743013165,000165,000Street Light Annual Replacement (2018)501841011170,000170,000Street Light Replacement, SSD1A (2018)50184102115,50015,500Traffic Signal Annual Painting (2018)501843013170,000170,000Street Light Annual Replacement (2019)501941011170,000170,000Street Light Replacement, SSD1B (2019)50194102116,00016,000Traffic Signal Annual Painting (2019)501943013175,000175,000Street Light Annual Replacement (2020)502041011110,000110,000Street Light Replacement, SSD2A (2020)50204102116,50016,500Traffic Signal Annual Painting (2020)502043013180,000180,000Street Light Annual Replacement (2021)502141011110,000110,000Street Light Replacement, SSD2B (2020)50214102117,00017,000Traffic Signal Annual Painting (2021)502143013185,000185,000Street Light Annual Replacement (2022)502241011125,000125,000Street Light Replacement, SSD3 (2022)50224102117,50017,500Traffic Signal Annual Painting (2022)502243013Tuesday, December 13, 20162017-2026 Draft Capital Improvement PlanCity Council Meeting of December 19, 2016 (Item No. 8b) Title: 2017 Budget, Final City and HRA Property Tax Levies, and 2017-2026 Capital Improvement Plan (CIP)Page 33 Total2017 2018 2019 2020 2021Source2022 2023 2024 2025 2026 # Priority190,000190,000Street Light Annual Replacement (2023)50234101118,00018,000Traffic Signal Annual Painting (2023)502343013195,000195,000Street Light Annual Replacement (2024)50244101118,50018,500Traffic Signal Annual Painting (2024)502443013200,000200,000Street Light Annual Replacement (2025)50254101119,00019,000Traffic Signal Annual Painting (2025)502543011PW Operations Budget Total3,896,013362,364 492,605 545,547 445,508 451,989 472,500 353,000 358,500 364,000 50,000Sanitary Sewer Utility6,670667 667 667 667 667 667 667 667 667667Admin Serv / Utilities: Infinity BI Service13155014351,00051,000Admin Serv: Utility Billing App Replacement131950011175,33615,666 15,666 15,666 18,334 18,334 18,334 18,334 18,334 18,33418,334OR: Asset Mgmt Software13995011315,00010,000 5,000OR: MSC Cameras139950313132,000132,000Street - Local Street Rehab (Area 4)40171000149,5003,150 46,350Street - MSA Street Rehab (Louisiana Ave)40171100149,50049,500Street - MSA Street Rehab (Texas S of Mtka)401711011100,000100,000Bridge - W 37th St @ Minnehaha Creek401717001440,000440,000Sanitary Sewer- Mainline Rehab (Area 6)401730001132,000132,000Street - Local Street Rehab (Area 6)40181000127,50027,500Street - Commercial Street Rehab40181050149,50049,500Street - MSA Street Rehab (Aquila)401811001460,000460,000Sanitary Sewer- Mainline Rehab (Area 7)401830001132,000132,000Street - Local Street Rehab (Area 7)40191000127,50027,500Street - Commercial Street Rehab40191050149,50049,500Street - MSA Street Rehab (CLR E of Lou)40191100149,50049,500Street - MSA Street Rehab (Ottawa)401911011Tuesday, December 13, 20162017-2026 Draft Capital Improvement PlanCity Council Meeting of December 19, 2016 (Item No. 8b) Title: 2017 Budget, Final City and HRA Property Tax Levies, and 2017-2026 Capital Improvement Plan (CIP)Page 34 Total2017 2018 2019 2020 2021Source2022 2023 2024 2025 2026 # Priority49,50049,500Street - MSA Street Rehab (Beltline Blvd)401911021480,000480,000Sanitary Sewer- Mainline Rehab (Area 8)401930001132,000132,000Street - Local Street Rehab (Area 8)40201000127,50027,500Street - Commercial Street Rehab40201050149,50049,500Street - MSA Street Rehab (Texas Ave N of Mtka)402011003510,000510,000Sanitary Sewer- Mainline Rehab (Area 1)402030001132,000132,000Street - Local Street Rehab (Area 1)40211000127,50027,500Street - Commercial Street Rehab40211050149,50049,500Street - MSA Street Rehab (CLR W of Lou)402111001520,000520,000Sanitary Sewer- Mainline Rehab (Area 2)402130001132,000132,000Street - Local Street Rehab (Area 2)40221000127,50027,500Street - Commercial Street Rehab40221050149,50049,500Street - MSA Street Rehab (Shelard Pkwy)402211001540,000540,000Sanitary Sewer- Mainline Rehab (Area 3)402230001132,000132,000Street - Local Street Rehab (Area 3)40231000127,50027,500Street - Commercial Street Rehab40231050149,50049,500Street - MSA Street Rehab (Oxford/Edgwd/Cambridge)402311001570,000570,000Sanitary Sewer- Mainline Rehab (Area 4)402330001132,000132,000Street - Local Street Rehab (Area 4)40241000127,50027,500Street - Commercial Street Rehab40241050149,50049,500Street - MSA Street Rehab (W28th St)402411001580,000580,000Sanitary Sewer- Mainline Rehab (Area 5)402430001132,000132,000Street - Local Street Rehab (Area 5)40251000127,50027,500Street - Commercial Street Rehab402510501132,000132,000Street - Local Street Rehab (Area 6)40261000127,50027,500Street - Commercial Street Rehab402610501Tuesday, December 13, 20162017-2026 Draft Capital Improvement PlanCity Council Meeting of December 19, 2016 (Item No. 8b) Title: 2017 Budget, Final City and HRA Property Tax Levies, and 2017-2026 Capital Improvement Plan (CIP)Page 35 Total2017 2018 2019 2020 2021Source2022 2023 2024 2025 2026 # Priority30,00030,000Sanitary Sewer LS Maint (LS #13)53175101115,00015,000Sanitary Sewer LS Maint (LS #23)53175102145,00045,000Sanitary Sewer LS Maint (LS #9)53185101145,00045,000Sanitary Sewer LS Maint (LS #21)53195101115,00015,000Sanitary Sewer LS Maint (LS #4)53195102147,00047,000Sanitary Sewer LS Maint (LS #22)53205101126,00026,000Sanitary Sewer LS Maint (LS #15)53215101136,43636,436Annual Equipment Replacement ProgramE - XX011Sanitary Sewer Utility Total6,819,442785,983 813,119 925,333 785,001 774,001 768,001 798,001 813,001 178,501 178,501Solid Waste Utility50,00050,000Admin Serv: Utility Billing App Replacement13195001110,0005,000 5,000OR: MSC Cameras13995031336,43636,436Annual Equipment Replacement ProgramE - XX011Solid Waste Utility Total96,43636,436 55,000 5,000Special Assessments312,487312,487Parking Lot - Gorham401716001108,749108,749Parking Lot - Lake St & Walker401816021397,058397,058Parking Lot - Lake and Wooddale (NW corner)401916001129,953129,953Parking Lot - Alabama & Excelsior Blvd40211600171,02671,026Parking Lot - 27th St & Louisiana402216001Special Assessments Total1,019,273312,487 108,749 397,058 129,953 71,026State of Minnesota2,413,6002,413,600Bridge - Louisiana Ave @ Minnehaha Creek401817001180,000180,000Bridge - 34th Street @ Minnehaha Creek402217001Tuesday, December 13, 20162017-2026 Draft Capital Improvement PlanCity Council Meeting of December 19, 2016 (Item No. 8b) Title: 2017 Budget, Final City and HRA Property Tax Levies, and 2017-2026 Capital Improvement Plan (CIP)Page 36 Total2017 2018 2019 2020 2021Source2022 2023 2024 2025 2026 # Priority1,652,7501,652,750Bridge - Meadowbrook @ Minnehaha Creek402617001State of Minnesota Total4,246,3502,413,600 180,000 1,652,750Stormwater Utility6,670667 667 667 667 667 667 667 667 667667Admin Serv / Utilities: Infinity BI Service13155014351,00051,000Admin Serv: Utility Billing App Replacement13195001115,0005,000 10,000OR: MSC Cameras1399503131,696,2501,505,000 191,250Storm Water- Bass Lake Preserve Rehab40144000155,00055,000Concrete Replacement- SW-C&G-CB401700031165,000165,000Street - Local Street Rehab (Area 4)401710001350,000350,000Storm Water- Walker Pond Expansion40174000155,00055,000Concrete Replacement- SW-C&G-CB401800031165,000165,000Street - Local Street Rehab (Area 6)40181000155,00055,000Street - Commercial Street Rehab401810501300,000300,000Storm Water- Oregon Pond Basin Rehab401840001150,00050,000 100,000Storm Water- Local SW Mgmt Plan40184100155,00055,000Concrete Replacement- SW-C&G-CB401900031165,000165,000Street - Local Street Rehab (Area 7)40191000155,00055,000Street - Commercial Street Rehab40191050190,00090,000Storm Water- Sumter Pond Rehab40194000155,00055,000Concrete Replacement- SW-C&G-CB402000031165,000165,000Street - Local Street Rehab (Area 8)40201000155,00055,000Street - Commercial Street Rehab402010501109,000109,000Storm Water- Lamplighter Pond Rehab402040001270,000270,000Storm Water- Browndale Pond Rehab402040011Tuesday, December 13, 20162017-2026 Draft Capital Improvement PlanCity Council Meeting of December 19, 2016 (Item No. 8b) Title: 2017 Budget, Final City and HRA Property Tax Levies, and 2017-2026 Capital Improvement Plan (CIP)Page 37 Total2017 2018 2019 2020 2021Source2022 2023 2024 2025 2026 # Priority55,00055,000Concrete Replacement- SW-C&G-CB402100031165,000165,000Street - Local Street Rehab (Area 1)40211000155,00055,000Street - Commercial Street Rehab402110501109,000109,000Storm Water- Otten Pond Rehab40214001155,00055,000Concrete Replacement- SW-C&G-CB402200031165,000165,000Street - Local Street Rehab (Area 2)40221000155,00055,000Street - Commercial Street Rehab402210501250,000250,000Bridge - 34th Street @ Minnehaha Creek402217001248,000248,000Storm Water- Westdale Sed Basin Rehab40224000155,00055,000Concrete Replacement- SW-C&G-CB402300031165,000165,000Street - Local Street Rehab (Area 3)40231000155,00055,000Street - Commercial Street Rehab402310501528,000528,000Storm Water- Cedar Manor Lake Rehab40234000155,00055,000Concrete Replacement- SW-C&G-CB402400031165,000165,000Street - Local Street Rehab (Area 4)40241000155,00055,000Street - Commercial Street Rehab402410501500,000500,000Storm Water- Louisiana Oaks Pond Rehab40244000155,00055,000Concrete Replacement- SW-C&G-CB402500031165,000165,000Street - Local Street Rehab (Area 5)40251000155,00055,000Street - Commercial Street Rehab402510501165,000165,000Street - Local Street Rehab (Area 6)40261000155,00055,000Street - Commercial Street Rehab40261050122,00022,000Storm Sewer LS Maint (LS #7)53175301144,00044,000Annual Catch Basin Repairs (2017)53175302123,00023,000Storm Sewer LS Maint (LS #8)53185301146,00046,000Annual Catch Basin Repairs (2018)53185302125,00025,000Storm Sewer LS Impr (Add SCADA to Stns 1/5/7/8/9)531953013Tuesday, December 13, 20162017-2026 Draft Capital Improvement PlanCity Council Meeting of December 19, 2016 (Item No. 8b) Title: 2017 Budget, Final City and HRA Property Tax Levies, and 2017-2026 Capital Improvement Plan (CIP)Page 38 Total2017 2018 2019 2020 2021Source2022 2023 2024 2025 2026 # Priority48,00048,000Annual Catch Basin Repairs (2019)53195302150,00050,000Annual Catch Basin Repairs (2020)53205301152,00052,000Annual Catch Basin Repairs (2021)53215301154,00054,000Annual Catch Basin Repairs (2022)53225301156,00056,000Annual Catch Basin Repairs (2023)53235301158,00058,000Annual Catch Basin Repairs (2024)53245301160,00060,000Annual Catch Basin Repairs (2025)53255301136,43636,436Annual Equipment Replacement ProgramE - XX011Stormwater Utility Total7,887,3562,191,667 972,353 494,667 704,667 436,667827,667 859,667 843,667 335,667 220,667Tax Increment - Elmwood2,039,0512,039,051Street- W36th Street Reconstruction402060003987,458987,458Street- Wooddale Ave Reconstruction402060013Tax Increment - Elmwood Total3,026,5093,026,509U.S. Government1,200,0001,200,000Bridge - W 37th St @ Minnehaha Creek4017170016,453,0546,453,054SWLRT- Park and Ride Ramp at Beltline Station401990061U.S. Government Total7,653,0541,200,000 6,453,054Unfunded7,750,0007,750,000Water Project - WTP #6 Treatment Upgrade531850035Unfunded Total7,750,0007,750,000Water Utility20,00010,000 10,000OR / Utilities: SCADA Solution1313500336,660666 666 666 666 666 666 666 666 666666Admin Serv / Utilities: Infinity BI Service13155014351,00051,000Admin Serv: Utility Billing App Replacement131950011Tuesday, December 13, 20162017-2026 Draft Capital Improvement PlanCity Council Meeting of December 19, 2016 (Item No. 8b) Title: 2017 Budget, Final City and HRA Property Tax Levies, and 2017-2026 Capital Improvement Plan (CIP)Page 39 Total2017 2018 2019 2020 2021Source2022 2023 2024 2025 2026 # Priority175,33515,666 15,666 15,666 18,333 18,334 18,334 18,334 18,334 18,33418,334OR: Asset Mgmt Software13995011310,0005,000 5,000OR: MSC Cameras1399503132,207,6872,207,687Street - Local Street Rehab (Area 4)401710001404,718404,718Street - Reconstruction (Utica Avenue)401710011106,4786,776 99,702Street - MSA Street Rehab (Louisiana Ave)40171100188,78588,785Street - MSA Street Rehab (Texas S of Mtka)40171101150,00050,000Bridge - W 37th St @ Minnehaha Creek401717001275,000275,000Water- Rehab WTP 16 Reservior4017500011,923,7851,923,785Street - Local Street Rehab (Area 6)40181000175,03975,039Street - Commercial Street Rehab40181050135,26835,268Street - MSA Street Rehab (Aquila)4018110011,640,5841,640,584Street - Local Street Rehab (Area 7)40191000172,07772,077Street - Commercial Street Rehab401910501137,015137,015Street - MSA Street Rehab (CLR E of Lou)40191100120,77620,776Street - MSA Street Rehab (Ottawa)401911011101,971101,971Street - MSA Street Rehab (Beltline Blvd)401911021935,000935,000Water - Recoat Reservoir 2 @ WTP #64019500012,126,5932,126,593Street - Local Street Rehab (Area 8)40201000181,95181,951Street - Commercial Street Rehab402010501155,304155,304Street - MSA Street Rehab (Texas Ave N of Mtka)4020110031,852,0701,852,070Street - Local Street Rehab (Area 1)40211000179,97679,976Street - Commercial Street Rehab402110501149,675149,675Street - MSA Street Rehab (CLR W of Lou)4021110011,540,0001,540,000Water- Recoat Elevated Water Tower #24021500012,310,0002,310,000Street - Local Street Rehab (Area 2)40221000164,17864,178Street - Commercial Street Rehab402210501105,091105,091Street - MSA Street Rehab (Shelard Pkwy)402211001Tuesday, December 13, 20162017-2026 Draft Capital Improvement PlanCity Council Meeting of December 19, 2016 (Item No. 8b) Title: 2017 Budget, Final City and HRA Property Tax Levies, and 2017-2026 Capital Improvement Plan (CIP)Page 40 Total2017 2018 2019 2020 2021Source2022 2023 2024 2025 2026 # Priority2,354,0002,354,000Street - Local Street Rehab (Area 3)40231000189,85089,850Street - Commercial Street Rehab402310501143,504143,504Street - MSA Street Rehab (Oxford/Edgwd/Cambridge)4023110012,409,0002,409,000Street - Local Street Rehab (Area 4)40241000196,76296,762Street - Commercial Street Rehab402410501122,053122,053Street - MSA Street Rehab (W28th St)4024110012,420,0002,420,000Street - Local Street Rehab (Area 5)40251000167,14067,140Street - Commercial Street Rehab4025105012,420,0002,420,000Street - Local Street Rehab (Area 6)40261000160,23060,230Street - Commercial Street Rehab40261050135,00035,000Reilly Site - Install Monitor Well (W413)53175000534,00034,000Water Well Rehab (SLP14)53175003171,00071,000Water Treatment Plant GAC Replacement (WTP1)53185001135,00035,000Water Well Rehab (SLP6)53185002135,00035,000Water Well Rehab (SLP4)53195001171,00071,000Water Treatment Plant GAC Replacement (WTP4)53195002152,00052,000Water Well Rehab (SLP11)53205002174,00074,000Water Treatment Plant GAC Replacement (WTP4)53215001175,00075,000Water Treatment Plant GAC Replacement (WTP1)53215002135,00035,000Water Well Rehab (SLP15)53225001177,00077,000Water Treatment Plant GAC Replacement (WTP4)53235001136,00036,000Water Well Rehab (SLP8)53235002136,00036,000Water Well Rehab (SLP16)53245001154,00054,000Water Well Rehab (SLP12)53255001180,00080,000Water Treatment Plant GAC Replacement (WTP4)53255002138,00038,000Water Well Rehab (SLP10)53265001136,43636,436Annual Equipment Replacement ProgramE - XX011Tuesday, December 13, 20162017-2026 Draft Capital Improvement PlanCity Council Meeting of December 19, 2016 (Item No. 8b) Title: 2017 Budget, Final City and HRA Property Tax Levies, and 2017-2026 Capital Improvement Plan (CIP)Page 41 Total2017 2018 2019 2020 2021Source2022 2023 2024 2025 2026 # PriorityWater Utility Total27,858,9913,118,298 2,302,562 3,085,755 2,434,847 3,789,721 2,533,269 2,729,354 2,687,815 2,640,140 2,537,23032,890,344 34,538,622 46,968,785 27,403,724 18,749,507238,642,889GRAND TOTAL22,510,813 15,336,320 14,362,543 12,454,258 13,427,973Tuesday, December 13, 20162017-2026 Draft Capital Improvement PlanCity Council Meeting of December 19, 2016 (Item No. 8b) Title: 2017 Budget, Final City and HRA Property Tax Levies, and 2017-2026 Capital Improvement Plan (CIP)Page 42 Meeting: City Council Meeting Date: December 19, 2016 Action Agenda Item: 8c EXECUTIVE SUMMARY TITLE: PLACE Private Activity Revenue Bond Financing RECOMMENDED ACTION: Motion to Adopt Resolution providing preliminary approval to the issuance of tax-exempt obligations under Minnesota Statutes, Chapters 462C and 474A, as amended, and taking other actions in connection therewith. POLICY CONSIDERATION: Should the City Council provide preliminary approval of the application made by PLACE for the issuance of tax-exempt bonds to finance the affordable housing portion of its project in one or more series in the approximate principal amount up to $55,000,000? SUMMARY: PLACE, a Minnesota nonprofit corporation, has proposed the acquisition, construction, and equipping of a mixed-use, mixed-income, transit-oriented development on property located at 5725, 5925, and 5815 Highway 7, 3565 and 3575 Wooddale Avenue, 5814 and 5816 36th Street, 3520 Yosemite Avenue, and the western portion of 3548 Xenwood Avenue in the City to include 300 apartments, affordable and market rate, space for local businesses, a hotel, an e-generation facility, and live/work space designed for creatives. PLACE has made application to the City for the issuance of the bonds. Approval of the Preliminary Resolution is necessary for an application to be submitted to the State for an allocation of Bonding Authority for the affordable housing component of the PLACE project. The Preliminary Resolution is the first step in the process and does not obligate the City to issue the bonds. That decision will depend on the successful conclusion of several other steps including a public hearing, finalizing, and approving the project plans, TIF request and redevelopment contract. On October 10, 2016, the City Council discussed the project and the use of TIF and private activity revenue bonds. At the end of the discussion the consensus of the Council was that the developer should continue to move forward with the project. NEXT STEPS: If the City Council adopts the preliminary resolution an application will be made to the State by January 3rd. The City Council will then be asked to conduct a public hearing to be held after January 3rd, to consider providing final approval for the Bonds and related documents. FINANCIAL OR BUDGET CONSIDERATION: Per the City’s private activity revenue bond policy PLACE will pay an annual administration fee in the amount of 1/8th of 1% (0.125%) of the outstanding principal of the bonds. The admin fee is currently estimated at $1.6m over the life of the bonds which goes to the Housing Rehab Fund. The bonds will not impact the City’s debt capacity, does not constitute a general or moral obligation of the City, and will not be secured by the taxing powers of the City or any assets or property of the City. SUPPORTING DOCUMENTS: Resolution Kennedy & Graven Attorney Letter Prepared by: Tim Simon, Chief Financial Officer Reviewed by: Kevin Locke, Community Development Director Greg Hunt, Economic Development Coordinator Nancy Deno, Deputy City Manager/HR Director Approved by: Tom Harmening, City Manager City Council Meeting of December 19, 2016 (Item No. 8c) Page 2 Title: PLACE Private Activity Revenue Bond Financing CITY OF ST. LOUIS PARK, MINNESOTA RESOLUTION NO. 16-____ RESOLUTION PROVIDING PRELIMINARY APPROVAL TO THE ISSUANCE OF REVENUE OBLIGATIONS UNDER MINNESOTA STATUTES, CHAPTERS 462C AND 474A, AS AMENDED, AND TAKING OTHER ACTIONS IN CONNECTION THEREWITH BE IT RESOLVED by the City Council (the “City Council”) of the City of St. Louis Park, Minnesota (the “City”), as follows: Section 1. Recitals. 1.01. Pursuant to Minnesota Statutes, Chapter 462C, as amended (the “Housing Act”), the City is authorized to carry out the public purposes described in the Housing Act by providing for the issuance of revenue bonds to provide funds to finance or refinance multifamily housing developments. 1.02. PLACE, a Minnesota nonprofit corporation, an organization described in Section 501(c)(3) of the Internal Revenue Code of 1986, as amended (the “Code”), and a publicly supported charity, has proposed the acquisition, construction, and equipping of a mixed-use, mixed-income, transit-oriented development on property located at 5725, 5925, and 5815 Highway 7, 3565 and 3575 Wooddale Avenue, 5814 and 5816 36th Street, 3520 Yosemite Avenue, and the western portion of 3548 Xenwood Avenue in the City to include 300 apartments, affordable and market rate, space for local businesses, a hotel, an e-generation facility, and live/work space designed for creatives (collectively, the “Project”). 1.03. PLACE is requesting that the City issue revenue obligations, in one or more series, as taxable or tax-exempt obligations (the “Bonds”), in the approximate principal amount of $55,000,000, in order to finance a portion of the Project. The Bonds are expected to be issued for the benefit of PLACE, or any one or more affiliates thereof (collectively, the “Borrower”), as multifamily housing revenue bonds under the Housing Act to finance the portion of the Project constituting the affordable multifamily housing development (the “Housing Project”). 1.04. Under Section 146 of the Code, the Bonds must receive an allocation of the bonding authority of the State of Minnesota. An application for such an allocation must be made pursuant to the requirements of Minnesota Statutes, Chapter 474A, as amended (the “Allocation Act”). The City Council must grant preliminary approval to the issuance of the Bonds to finance the Housing Project and authorize the submission of an application to the office of Minnesota Management & Budget for an allocation of bonding authority with respect to the Bonds to finance the Housing Project. Section 2. Preliminary Findings. Based on representations made by the Borrower to the City to date, the City Council hereby makes the following preliminary findings, determinations, and declarations: (a) The Bonds will finance a multifamily housing development designed and intended to be used for rental occupancy. City Council Meeting of December 19, 2016 (Item No. 8c) Page 3 Title: PLACE Private Activity Revenue Bond Financing (b) The proceeds of the Bonds will be loaned to the Borrower and the proceeds thereof, along with other available funds, will be used to finance the Housing Project, finance capitalized interest during the construction of the Housing Project, fund required reserve funds, and pay costs of issuance of the Bonds. The City will enter into one or more loan agreements (or other revenue agreement) with the Borrower requiring loan repayments from the Borrower in amounts sufficient to repay the loan of the proceeds of the Bonds when due and requiring the Borrower to pay all costs of maintaining and insuring the Housing Project, including taxes thereon. (c) In preliminarily authorizing the issuance of the Bonds, the City’s purpose is to further the policies of the Housing Act. (d) The Bonds will be special, limited obligations of the City payable solely from the revenues pledged to the payment thereof, will not be a general or moral obligation of the City, and will not be secured by or payable from revenues derived from any exercise of the taxing powers of the City. Section 3. Submission of an Application for an Allocation of Bonding Authority. The City Council hereby authorizes the submission of an application for allocation of bonding authority with respect to the Bonds in the approximate principal amount of $55,000,000 pursuant to Section 146 of the Code and the Allocation Act in accordance with the requirements of the Allocation Act. The Mayor of the City, the City Manager, the Chief Financial Officer of the City, and Kennedy & Graven, Chartered, acting as Bond Counsel to the City, shall take all actions, in cooperation with the Borrower, as are necessary to submit an application for an allocation of bonding authority to the office of Minnesota Management & Budget. Section 4. Preliminary Approval. The City Council hereby provides preliminary approval to the issuance of the Bonds in the estimated principal amount not to exceed $55,000,000, subject to: (i) a public hearing as required by the Housing Act and Section 147(f) of the Code; (ii) final approval following the preparation of bond documents; and (iii) final determination by the City Council that the financing of the Housing Project and the issuance of the Bonds are in the best interests of the City. Section 5. Reimbursement of Costs under the Code. 5.01. The United States Department of the Treasury has promulgated regulations governing the use of the proceeds of tax-exempt bonds, all or a portion of which are to be used to reimburse the City or the Borrower for project expenditures paid prior to the date of issuance of such bonds. Those regulations (Treasury Regulations, Section 1.150-2) (the “Regulations”) require that the City adopt a statement of official intent to reimburse an original expenditure not later than sixty (60) days after payment of the original expenditure. The Regulations also generally require that the bonds be issued and the reimbursement allocation made from the proceeds of the bonds occur within eighteen (18) months after the later of: (i) the date the expenditure is paid; or (ii) the date the project is placed in service or abandoned, but in no event more than three (3) years after the date the expenditure is paid. The Regulations generally permit reimbursement of capital expenditures and costs of issuance of the Bonds. 5.02. To the extent any portion of the proceeds of the Bonds will be applied to expenditures with respect to the Housing Project, the City reasonably expects to reimburse the Borrower for the expenditures made for costs of the Housing Project from the proceeds of the Bonds after the date of City Council Meeting of December 19, 2016 (Item No. 8c) Page 4 Title: PLACE Private Activity Revenue Bond Financing payment of all or a portion of such expenditures. All reimbursed expenditures shall be capital expenditures, costs of issuance of the Bonds, or other expenditures eligible for reimbursement under Section 1.150-2(d)(3) of the Regulations and also qualifying expenditures under the Act. Based on representations by the Borrower, other than (i) expenditures to be paid or reimbursed from sources other than the Bonds, (ii) expenditures permitted to be reimbursed under prior regulations pursuant to the transitional provision contained in Section 1.150-2(j)(2)(i)(B) of the Regulations, (iii) expenditures constituting preliminary expenditures within the meaning of Section 1.150-2(f)(2) of the Regulations, or (iv) expenditures in a “de minimis” amount (as defined in Section 1.150-2(f)(1) of the Regulations), no expenditures with respect to the Housing Project to be reimbursed with the proceeds of the Bonds have been made by the Borrower more than sixty (60) days before the date of adoption of this resolution of the City. 5.03. Based on representations by the Borrower, as of the date hereof, there are no funds of the Borrower reserved, allocated on a long term-basis or otherwise set aside (or reasonably expected to be reserved, allocated on a long-term basis or otherwise set aside) to provide permanent financing for the expenditures related to the Housing Project to be financed from proceeds of the Bonds, other than pursuant to the issuance of the Bonds. This resolution, therefore, is determined to be consistent with the budgetary and financial circumstances of the Borrower as they exist or are reasonably foreseeable on the date hereof. Section 6. Costs. The Borrower will pay the administrative fees of the City and pay, or, upon demand, reimburse the City for payment of, any and all costs incurred by the City in connection with the issuance of the Bonds, whether or not the Bonds are issued. Section 7. Commitment Conditional. The adoption of this resolution does not constitute a guaranty or firm commitment that the City will issue the Bonds as requested by the Borrower. The City retains the right in its sole discretion to withdraw from participation and accordingly not to issue the Bonds, or issue the Bonds in an amount less than the amount referred to herein, should the City at any time prior to issuance thereof determine that it is in the best interest of the City not to issue the Bonds, or to issue the Bonds in an amount less than the amount referred to in Section 4 hereof, or should the parties to the transaction be unable to reach agreement as to the terms and conditions of any of the documents required for the transaction. Section 8. Effective Date. This resolution shall be in full force and effect from and after its passage. Reviewed for Administration: Adopted by the City Council December 19, 2016 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk 491539v1 JAE SA140-121 Offices in Minneapolis Saint Paul St. Cloud 470 U.S. Bank Plaza 200 South Sixth Street Minneapolis, MN 55402 (612) 337-9300 telephone (612) 337-9310 fax www.kennedy-graven.com Affirmative Action, Equal Opportunity Employer JULIE A. EDDINGTON Attorney at Law Direct Dial (612) 337-9213 Email: jeddington@kennedy-graven.com December 12, 2016 Tim Simon, Chief Financial Officer City of St. Louis Park 5005 Minnetonka Boulevard St. Louis Park, MN 55416-2216 Re: Resolution providing preliminary approval for the issuance of conduit revenue bonds proposed to be issued by the City of St. Louis Park Dear Tim, PLACE, a Minnesota nonprofit corporation, an organization described in Section 501(c)(3) of the Internal Revenue Code of 1986, as amended (the “Code”), and a publicly supported charity, has proposed the acquisition, construction, and equipping of a mixed-use, mixed-income, transit-oriented development on property located at 5725, 5925, and 5815 Highway 7, 3565 and 3575 Wooddale Avenue, 5814 and 5816 36th Street, 3520 Yosemite Avenue, and the western portion of 3548 Xenwood Avenue in the City of St. Louis Park (the “City”) to include 300 apartments, affordable and market rate, space for local businesses, a hotel, an e-generation facility, and live/work space designed for creatives (collectively, the “Project”). PLACE has requested the assistance of the City in financing a portion of the Project through the issuance of one or more series of conduit revenue bonds in a principal amount of up to $55,000,000. Enclosed is a resolution to be considered by the City Council on December 19, 2016, to provide preliminary approval for the issuance of tax-exempt bonds to finance the affordable housing portion of the Project (the “Housing Bonds”). The Housing Bonds proposed to be issued are for the benefit of PLACE, or any one or more of its affiliates (collectively, the “Borrower”). The Borrower anticipates that the Housing Bonds will be issued in one or more series as housing revenue bonds under Minnesota Statutes, Chapter 462C, as amended (the “Housing Act”). Section 146 of the Code requires that the Housing Bonds receive an allocation of bonding authority of the State of Minnesota. An application for this allocation must be made pursuant to Minnesota Statutes, Chapter 474A, as amended (the “Allocation Act”). The enclosed resolution authorizes the City to take actions to apply for allocation in accordance with Section 146 of the Code and the Allocation Act with respect to the Housing Bonds. If the City Council adopts the enclosed resolution, the City Council will be asked to call for and conduct a public hearing required under the Housing Act and the Code at a City Council meeting to be held after the new year. City Council Meeting of December 19, 2016 (Item No. 8c) Title: PLACE Private Activity Revenue Bond Financing Page 5 491539v1 JAE SA140-121 The Borrower will agree to pay the out-of-pocket expenses of the City with respect to this transaction as well as the City’s administrative fee. Gina Fiorini will attend the City Council meeting on December 19, 2016 and can answer any questions that may arise during the meeting. Please contact me with any questions you may have prior to the City Council meeting. Sincerely, Julie A. Eddington City Council Meeting of December 19, 2016 (Item No. 8c) Title: PLACE Private Activity Revenue Bond Financing Page 6 Meeting: City Council Meeting Date: December 19, 2016 Action Agenda Item: 8d EXECUTIVE SUMMARY TITLE: Resolution Supporting and Standing With All Members of the St Louis Park Community RECOMMENDED ACTION: Motion to Adopt Resolution “Supporting and Standing with All Members of the St. Louis Park Community” POLICY CONSIDERATION: The resolution is consistent with the statement made in the Preamble of the St. Louis Park Home Rule Charter. SUMMARY: The City Council directed that a resolution be prepared that reinforces and clearly states the Councils support for all members of the St. Louis Park community, no matter the color of their skin, their gender, the way they worship, where they were born, their age, their disability, their status regarding public assistance, their marital or familial status, their sexual orientation, or any other identity. FINANCIAL OR BUDGET CONSIDERATION: Not applicable. VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged community. SUPPORTING DOCUMENTS: Resolution Prepared by: Tom Harmening, City Manager City Council Meeting of December 19, 2016 (Item No. 8d) Page 2 Title: Resolution Supporting and Standing With All Members of the St Louis Park Community RESOLUTION NO. 16-____ RESOLUTION SUPPORTING AND STANDING WITH ALL MEMBERS OF THE ST. LOUIS PARK COMMUNITY WHEREAS, the Preamble of the City of St. Louis Park’s Home Rule Charter states “Human freedom and human rights are indivisible and the recognition of equality of all people is indispensable in the administration of a just government. Written documents which govern our nation and state clearly proclaim the rights and responsibilities of the people in making these freedoms possible. It is proper that cities do also, for human rights denied to one are denied to all. We, the people of St. Louis Park, therefore do hereby declare that equality of rights under the law shall not be abridged or denied by the City of St. Louis Park on the basis of color, creed, religion, national origin, gender, marital status, familial status, sexual orientation, age or status with regard to public assistance or disability; and WHEREAS, the city hereby affirms that it does not operate its programs and services for the purpose of enforcing federal immigration laws; and, that public safety officials do not undertake any law enforcement action for the sole purpose of detecting or apprehending undocumented persons. NOW THEREFORE, BE IT RESOLVED that the St. Louis Park City Council supports and stands with all members of the St. Louis Park community. The City Council rejects the politics of division, bigotry, hate, and fear. The City Council will fight for the rights, freedoms and interests of all of the members of the community, no matter the color of their skin, their gender, the way they worship, where they were born, their age, their disability, their status regarding public assistance, their marital or familial status, their sexual orientation, or any other identity. Reviewed for Administration: Adopted by the City Council on December 19, 2016 Thomas K. Harmening, City Manager Jake Spano, Mayor Attest: Melissa Kennedy, City Clerk Meeting: City Council Meeting Date: December 19, 2016 Action Agenda Item: 8e EXECUTIVE SUMMARY TITLE: Vision St. Louis Park Steering Committee Appointments RECOMMENDED ACTION: Motion to appoint the following people to the Vision St. Louis Park Steering Committee: Lynette Dumalag, Matt Flory, Amaya Fokuo, Lisa Genis, Justin Grays, George Hagemann, Rachel Harris, Curt Rahman and Julie Sweitzer. POLICY CONSIDERATION: Who should be on the Vision Steering Committee? SUMMARY: At the December 12, 2016 City Council Study Session, the City Council discussed Vision Steering Committee appointments and directed Staff to prepare a Council action to appoint nine Steering Committee members. The Vision Steering Committee will serve as a liaison between the community and the City Council throughout the Vision process. Steering Committee members are ideally visionary, entrepreneurial and innovative in approaching the future; able to think outside the box; and positive about St. Louis Park’s future. The Committee will work with the Consultant to bring the community input together and create a Vision document and report for the Council’s consideration. The nine applicants selected by the Council to be appointed are: Lynette Dumalag, Matt Flory, Amaya Fokuo, Lisa Genis, Justin Grays, George Hagemann, Rachel Harris, Curt Rahman and Julie Sweitzer. Individuals not appointed will be invited to participate in other aspects of the visioning process, including town hall meetings, training for facilitating neighbor-to-neighbor conversation, Facebook Live meetings, and on-line surveys. NEXT STEPS: The Vision Steering Committee will begin meeting monthly in January. Vision activities including the first Town Hall meeting and Facilitator training will take place in February. Additionally, a Facebook Live Town Hall meeting, on-line surveys and activities at community events will occur throughout the spring to gain input. FINANCIAL OR BUDGET CONSIDERATION: The Vision update contract amount is $120,000 and the source of funding is the Development Fund. VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged community. SUPPORTING DOCUMENTS: Vision Steering Committee Description Prepared by: Meg McMonigal, Principal Planner Reviewed by: Kevin Locke, Community Development Director Approved by: Tom Harmening, City Manager City Council Meeting of December 19, 2016 (Item No. 8e) Page 2 Title: Vision St. Louis Park Steering Committee Appointments Vision St. Louis Park Steering Committee STEERING COMMITTEE: 9 Members from the community Represent a cross-section of community, geographically and demographically, etc. Recommended by the Staff Communications and Outreach Committee and approved by the City Council What is the role of the Steering Committee? Serve as the City Council’s appointees and act as liaisons between the community and the Council for the Visioning process Help the City reach and engage all members of the community. We want all community members to have the opportunity to participate. This is a priority of the Vision project. Be visionary, entrepreneurial, and/or innovative in how they approach the future. We want people who can think outside the box, experiment, and be positive about SLP’s future. Work collaboratively with the consultant and City staff. Occasionally meet with the City Council to share key insights or project milestones. Be advocates for the visioning process in their neighborhoods, communities, workplaces, etc. What’s the time commitment? The Steering Committee will meet approximately once each month from November 2016 to May 2017. Each meeting will be 90 minutes to two hours Meeting times will be set based on availability after the committee has been appointed by the City Council.