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Home My WebLink About2025/12/10 - ADMIN - Minutes - Housing Authority - Regular Official Minutes Housing Authority meeting St. Louis Park, Minnesota December 10, 2025 1. Call to order: The meeting was called to order at 5:03 p.m. Roll call: Members present: Shelby Conway, Catherine Courtney (arrived at 5:08), Thom Miller, and Val Upsher Members absent: Jolene Tanner Staff present: Marney Olson, Nicole Randall and Angela Nelson 2. Approval of Minutes – Minutes for the November board meeting were reviewed. It was moved by Commissioner Courtney, seconded by Commissioner Upsher to approve the November 2025 minutes as presented. Motion passed 3-0. 3. Hearings - None 4. Presentation - None 5. Unfinished Business – None 6. New Business a. Approval Housing Authority Budget for Fiscal Year Ending Dec. 31, 2026, Resolution No. 783. Ms. Olson presented the Housing Authority Budget for fiscal year 2026. She explained that the public housing budget showed an anticipated $80,000 operating loss, primarily due to decreased operating subsidies from HUD and uncertainty around new HUD guidance regarding spending order of funds. While staff typically try to present a balanced budget, the Housing Authority maintains more than four months of operating reserves for public housing. Staff recommended a conservative approach due to uncertainty in federal funding and to avoid potential recapture of funds by HUD. It was moved by Commissioner Conway, seconded by Commissioner Courtney to approve the Housing Authority Budget for fiscal year ending December 31, 2026, Resolution No. 783. Motion passed 4-0. b. Approval of Collateral Assignment for Beltline Development, Resolution No. 784. Ms. Randall presented Resolution No. 784 authorizing execution of a collateral assignment of the agreement to enter into housing assistance payment contract (AHAP) for the Beltline Station development. She explained that Cedar Rapids Bank and Trust, which is providing financing for the project, requested this assignment as Docusign Envelope ID: 51B2057F-28EE-405D-922A-17E1ECC7FD7A Official Minutes 2 Housing Authority December 10, 2025 part of their financial package. The project requires the previously approved 20 project-based vouchers to be financially viable. It was moved by Commissioner Conway, seconded by Commissioner Upsher to approve collateral assignment for Beltline Development, Resolution No. 784. Motion passed 4-0. c. Approval of Family Self-Sufficiency Program (FSS) Contract Amendment with St. Louis Park Emergency Program (STEP), Resolution No. 785. Ms. Randall presented the amendment to continue the FSS program with STEP, which provides case management services helping participants achieve economic self-sufficiency. The program currently has 24 participants with a goal of 25 and has successfully helped three participants graduate this year. STEP's social workers provide crucial services including employment assistance, family service coordination, and homeownership education. It was moved by Commissioner Conway and seconded by Commissioner Courtney to approve the FSS Program contract amendment with STEP, Resolution No. 785. Motion passed 4-0. d. Approval of Update to Housing Authority Administrative Policies, Capitalization Policy, Resolution No. 786. Ms. Olson recommended updating the Housing Authority's capitalization policy, which had not been changed since 2000. The proposal was to increase the capitalization threshold from $1,000 to $3,000, effective January 1, 2026. This change aligns with recommendations from the fee accountant based on the size of the agency. It was moved by Commissioner Conway, seconded by Commissioner Courtney, approving the update to the Housing Authority Administrative Policies, Capitalization Policy, Resolution No. 786. Motion passed 4-0. e. Public Housing and Housing Choice Voucher Program Collection Loss Write-Off, Resolution No. 787. Ms. Olson presented the annual collection loss write-offs for approval. The proposed write-offs included move out charges for five former public housing tenants and write-offs for the Housing Choice Voucher program due to the housing authority being unable to reconcile portability payments from the Minneapolis Public Housing Authority for three tenants. Ms. Olson explained that write-offs only occur for former program participants who have been gone for at least one year. The Housing Authority utilizes the Minnesota Department of Revenue's revenue recapture program to continue collection efforts even after write-offs. Docusign Envelope ID: 51B2057F-28EE-405D-922A-17E1ECC7FD7A Official Minutes 3 Housing Authority December 10, 2025 It was moved by Commissioner Conway and seconded by Ms. Upsher to approve the Public Housing and Housing Choice Voucher Program collection loss write-off. Motion passed 4-0. f. Contract Amendment for CEE loan programs. Ms. Olson presented the nineteenth amendment to the contract with Center for Energy and Environment (CEE) for various loan programs. The amendment includes a new deferred loan program funded with $300,000 from the Affordable Housing Trust Fund, with a maximum assessed value limit of $445,000 (115% of the 2025 assessed median value for single-family homes) to ensure funds reach those most in need. It was moved by Commissioner Courtney and seconded by Commissioner Shelby to approve the nineteenth amendment to the contract with CEE for loan programs. Motion passed 4-0. 7. Communications 8. Other 9. Adjournment It was moved by Commissioner Conway, seconded by Commissioner Upsher, to adjourn the meeting. Motion passed 5-0. The meeting was adjourned at 6:10 p.m. Respectfully submitted, ______________________________ Jolene Tanner, Secretary Docusign Envelope ID: 51B2057F-28EE-405D-922A-17E1ECC7FD7A