HomeMy WebLinkAbout2016/02/29 - ADMIN - Agenda Packets - City Council - RegularAuxiliary aids for individuals with disabilities are available upon request. To make arrangements, please call the
Administration Department at 952/924-2525 (TDD 952/924-2518) at least 96 hours in advance of meeting.
AGENDA
FEBRUARY 29, 2016
7:00 p.m. SPECIAL CITY COUNCIL MEETING – Council Chambers
1. Call to Order
1a. Pledge of Allegiance
1b. Roll Call
2. Resolutions, Ordinances, Motions and Discussion Items
2a. Outdoor Recreation Facility Project
Recommended Action: If the Council desires to move forward with this project, the
following action is recommended:
Motion #1: Motion to designate 19 different contractors as the lowest responsible
bidders, as identified in the attached staff report, and authorize execution of contracts
with those firms for the Outdoor Recreation Facility - Project No. 24145019. The total
value of the contracts is $6,645,787.
Motion #2: Motion to approve a bid alternate to bid package #1 of the indoor
refrigeration contract in the amount of $608,000 to include floor, piping and equipment
for the outdoor facility.
Motion#3: Motion to approve a contract with RJM Construction in the amount of
$562,821 for construction management, on-site supervision and insurance.
Motion #4: Motion to approve amendment to the financial agreement with the St. Louis
Park Hockey Association for the outdoor recreation facility project increasing their
contribution by $400,000 to a total $1.95 million.
3. Public Hearings
3a. 2016 Pavement Management and Connect the Park! Construction Project
Recommended Action: Mayor to close public hearing.
Motion to Adopt Resolution accepting the project report, establishing improvement
project No. 4016-1000 for the 2016 Pavement Management project, approving plans
and specifications and authorizing advertisement for bids for this project.
Motion to Adopt Resolution accepting the project report, establishing improvement
project No. 4016-2000 for the 2016 Connect the Park! project, approving plans and
specifications and authorizing advertisement for bids for this project.
4. Communications
4a. SWLRT Update
St. Louis Park Economic Development Authority and regular City Council meetings are carried live on Civic TV cable
channel 17 and replays are frequent; check www.parktv.org for the schedule. The meetings are also streamed live on the
internet at www.parktv.org, and saved for Video on Demand replays. The agenda is posted on Fridays on the official city
bulletin board in the lobby of City Hall and on the text display on Civic TV cable channel 17. The agenda and full packet
are available by noon on Friday on the city’s website.
Meeting: Special City Council
Meeting Date: February 29, 2016
Action Agenda Item: 2a
EXECUTIVE SUMMARY
TITLE: Outdoor Recreation Facility Project
RECOMMENDED ACTION: If the Council desires to move forward with this project, the
following action is recommended:
Motion #1: Motion to designate 19 different contractors as the lowest responsible bidders, as
identified in the attached staff report, and authorize execution of contracts with those firms for the
Outdoor Recreation Facility - Project No. 24145019. The total value of the contracts is $6,645,787.
Motion #2: Motion to approve a bid alternate to bid package #1 of the indoor refrigeration contract
in the amount of $608,000 to include floor, piping and equipment for the outdoor facility.
Motion#3: Motion to approve a contract with RJM Construction in the amount of $562,821 for
construction management, on-site supervision and insurance.
Motion #4: Motion to approve amendment to the financial agreement with the St. Louis Park
Hockey Association for the outdoor recreation facility project increasing their contribution by
$400,000 to a total $1.95 million.
POLICY CONSIDERATION: Does the City Council wish to proceed with the construction of
this project?
SUMMARY: Over the past two years the City has worked with RSP Architects and RJM
Construction on the design of a multi-use recreational facility on the campus of the Rec Center.
The idea was presented to the Council when the Hockey Association expressed interest and
willingness to provide funding to help finance such a project. The amount committed by the
Hockey Association was $1.55 million to be paid to the City over time. The Hockey Association
recently met and has committed an additional $400,000 for a total of $1.95 million.
This facility would be used as a covered ice rink in the winter months for hockey, open public
skating, broomball and other special skating events. In the spring the facility would be converted
to a covered, turfed field. In the summer and fall the venue presents numerous opportunities for
new and expanded programs and events.
FINANCIAL OR BUDGET CONSIDERATION: Staff is asking Council to approve the bids,
bid alternate and the contract with RJM Construction as listed above, all of which total $7,816,608.
In addition to the bids listed above, there are additional costs that the city has directly secured
pricing for (i.e. dasher boards, turf, Zamboni, bleachers) bringing the total cost for the project to
approximately $8.51 million. Staff has identified possible ways to reduce the project to
approximately $8.11 million through a value engineering exercise.
VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged
community.
SUPPORTING DOCUMENTS: Discussion
February 16, 2016 Council Report
Bid Analysis
Hockey Association Agreement & Letter
Prepared by: Cindy Walsh, Director of Operations and Recreation
Approved by: Tom Harmening, City Manager
Special City Council Meeting of February 29, 2016 (Item No. 2a) Page 2
Title: Outdoor Recreation Facility Project
DISCUSSION
BACKGROUND: Over the past two years staff has worked with RSP Architects and RJM
Construction on the design of a multi-use recreational facility on the campus of the Rec Center.
This facility would be used as a covered ice rink in the winter months for hockey, open public
skating, broomball and other special skating events. In the spring the facility would be converted
to a covered, turfed field. This would allow for activities like baseball, softball, soccer and lacrosse
that struggle to get outdoor fields due to snow/ice/wet conditions. This would also provide a venue
for special events like the annual egg hunt and the Children First Ice Cream Social, eliminating
concern for inclement weather cancelling these types of events. In the summer and fall the venue
presents numerous opportunities for new and expanded programs and events such as weddings,
movies in the park, farmers markets, pet expos, theater performances and fitness classes. This
facility will provide a unique opportunity for a wide range of activities and events and serve as a
tremendous community asset.
At the July 28, 2014 Study Session, staff presented Council with the feasibility study cost estimate
of $4.7 million. Per Council direction staff then moved on to the schematic design phase where
the architects and engineers began designing and defining the projects scope.
On January 26, 2015, Council authorized staff to move into the design development phase and
secure a written agreement with the Hockey Association for their financial commitment of $1.55
million. At that time the project was estimated to cost $5.6 million. On July 20, 2015, staff advised
Council that the latest cost estimates were $5.84 million. RSP Architects and Blackwell
Engineering continued to refine the drawings to meet ADA requirements and insure that the design
of the roof could meet the wind and snow loads associated with Minnesota weather.
As council is aware, staff did extensive soil borings and test pits in the area of the proposed
Outdoor Arena. The site work and grading was bid last October to get an idea of what that would
cost. At the November 16, 2015 council meeting staff recommended that council reject those bids
to give staff an opportunity to apply for grant money. Grants were applied for and the city was
awarded $165,000. As a part of the report on November 16, staff indicated that the project estimate
was $7.1 million.
HOCKEY ASSOCATION CONTRIBUTION: The St. Louis Hockey Association had
originally committed to contributing $1.55 million to this project. After the bids were received and
costs were higher than anticipated, the hockey association board met and agreed to contribute an
additional $400,000. This brings their total contribution to $1.95 million. To date, they have
contributed $400,000. They plan to contribute $100,000 each year until their contribution has been
fulfilled.
CONSTRUCTION MANAGER SERVICES: The City is using an agency construction manager
(CM) delivery method for this project. With the CM approach, the City serves as the general
contractor for the project. The Construction Manager, RJM Construction, will act as the city’s
advisor and represent the City’s interests throughout planning, design and construction. Therefore,
the City will be entering into multiple construction contracts rather than a single contract with a
general contractor. A very similar approach was used for the recent replacement of the City’s two
fire stations.
Special City Council Meeting of February 29, 2016 (Item No. 2a) Page 3
Title: Outdoor Recreation Facility Project
PRESENT CONSIDERATIONS: In addition to the bid results, there are costs that the city has
directly secured pricing for (i.e. dasher boards, rink floor, turf, Zamboni, etc.), bringing the total
cost for the project to $8.51 million. With some value engineering we plan to do, the cost of this
project is anticipated to be $8.11 million. After realizing that the bids came back higher than
expected, the St. Louis Park Hockey Association met and committed an additional $400,000
towards this project.
The areas of the project that saw a significant increase from earlier estimates, or that were added
to the project after code review, included: Glue Laminated Construction (structure holding up
fabric roof), Tensile Membrane Structure (fabric roof material), Structural Steel and Erection (steel
cabling used in roof structure), addition of a canopy over the ramp leading up to the plaza area
(ADA requirement) and increased design of bleachers to act as a means of code required exiting
from Rec Center (plaza area).
BID INFORMATION AND ANALYSIS: Bids were received on February 2, 2016. There were
20 (19 + 1 for the rink floor) work scope items that were bid for this project. City staff and RJM
have reviewed the bids and determined the lowest cost combination of bids. In addition to the 19
items that were bid, staff is recommending approval a bid alternate for the outdoor rink floor. The
rink floor was previously bid out with the indoor refrigeration project but not accepted at that time
due to this project not being approved.
RJM has provided a summary of the bids (see attached). The summary lists the cost estimate, low
bidder, low bid and variance from estimate. Complete bid tabulation of all bids, and copies of all
the bids received, are available for review at City Hall.
Staff is recommending that we accept the low bid in all cases with the exception of the Tensile
Membrane Structures. The low bidder was Birdair. As RJM was reviewing the bid with all of the
low bidders they discovered that a material omission on the part of Birdair occurred which resulted
in their bid not conforming to the specification. Because of that, we are recommending approval
to the 2nd low bidder, Span Systems Inc. City Attorney, Soren Mattick, has been involved in this
decision.
OPERATING REVENUE PROJECTIONS FOR THE OUTDOOR FACILITY: Our earlier
pro-forma showed a 98% operating cost recovery. Staff has been very conservative with this
estimate. This was based on selling $41,000 of ice rental, $1,000 of turf time and $2,000 of dry
floor activities for a total revenue of $44,000. Expenses are estimated to be $44,750. Again, this is
very conservative. After one year of operating, the City of Edina is collecting $78,000 in ice rental
revenue from their hockey association. We believe we can generate a similar amount which would
put us in the black approximately $33,250 on ice sales alone.
Special City Council Meeting of February 29, 2016 (Item No. 2a) Page 4
Title: Outdoor Recreation Facility Project
PROPOSED FINANCING:
City of St. Louis Park
Rec Center Indoor Arena Refrigeration Replacement
& Outdoor Facility Project Cost
February 16, 2016
Original Project
Costs
(as of July 2015)
Current Project
Costs
(as of 2/16/16)
Difference
Indoor Refrigeration Replacement $ 4,400,000 $ 4,390,000 $ (10,000)
Outdoor Facility $ 5,650,000 $ 8,895,000 $ 3,245,000
Combined Project Cost $ 10,050,000 $ 13,285,000 $ 3,235,000
Debt Issuance Costs $ 300,000 $ 300,000 $ ‐
Total Costs of Projects $10,350,000 $13,585,000 $3,235,000
City of St. Louis Park
Funding for Rec Center Indoor Arena Refrigeration Replacement
& Outdoor Facility Project
February 16, 2016
Total Costs of Projects $ 13,585,000
Sources of Funds
G.O. Bonds $ 10,000,000
Grants & Rebates 606,000
Value Engineering 400,000
Hockey Association Donation 400,000 (already received)
Park Improvement Fund 1,500,000
General Fund 679,000
Total Sources of Funds $ 13,585,000
NOTE – At least four affirmative votes of the Council is necessary to approve the bids and authorize
the construction of the outdoor facility project. Per the City’s Charter, at the time the Council is asked
to approve the $10 million G.O. bond issue to fund the indoor refrigeration and outdoor facility project,
at least six affirmative votes of the Council would be required. It is expected staff will bring a request
to approve the issuance of bonds within the next few months.
NEXT STEPS: If Council awards the project on February 29, 2016, contracts will be executed
within the next 2 weeks. Construction will begin by the end of March. Construction will be
complete by the end of the year. Barring unforeseen circumstances, the facility should be ready
for use in January, 2017.
Meeting: Special Study Session
Meeting Date: February 16, 2016
Discussion Item: 1
EXECUTIVE SUMMARY
TITLE: Outdoor Arena Project
RECOMMENDED ACTION: Staff desires to review with Council the results of the bids
received for the project and discuss next steps.
POLICY CONSIDERATION: Does Council want to proceed with approval of the bids at an
upcoming special Council meeting (perhaps February 29) and move forward with this project?
SUMMARY: Over the past two years the City has worked with RSP Architects and RJM
Construction on the design of a multi-use recreational facility on the campus of the Rec Center.
At least part of the momentum for considering this project came from interest expressed by the
Hockey Association and their willingness to provide funding to help finance the project (ultimately
$1.55 million over time).
At the July 28, 2014 Study Session, the council was presented with the results of the feasibility
study for this project. At that time the estimated cost was $4.7 million. At the July 20, 2015 meeting
the Council was asked to approve plans and specs and authorize advertisement for bids. At that
time the estimate was $5.84 million. As process continued and the roof structure was further
designed, it became apparent that the costs would exceed the earlier estimate. When staff asked
Council on November 16, 2015 to reject the grading and site work bids and reauthorize the
advertisement of bids for the entire project, the project estimate was $7.1 million.
FINANCIAL OR BUDGET CONSIDERATION: The results from the February 2, 2016 bid
closing came in at $7.29 million. In addition to the bid results, there are $1.22 million in costs that
the city has directly secured pricing for (i.e. dasher boards, rink floor, turf, Zamboni, etc.) bringing
the total cost for the project to approximately $8.51 million. Upon subtracting the $165,000 in
grant funding which has been secured, the project cost comes to $8.345 million.
Staff has identified possible ways to reduce the project cost to approximately $7.472 million
through a value engineering exercise and by taking into consideration as a revenue source the
savings from the Rec Centers Indoor Refrigeration project coming in under the original budget.
This amount does not take into consideration the deduction of $1.55 million via the donation being
provided over time by the Hockey Association ($400,000 contributed thus far). Between now and
next Tuesday staff and our consultants will continue its analysis and the numbers above are subject
to change. Staff will also reexamine how the project was proposed to be financed to see if a
different approach could mitigate impacts. Thus far $287,000 has been spent on this project
VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged
community.
SUPPORTING DOCUMENTS: Discussion
Previous Council Reports
Site Diagrams
Prepared by: Jason Eisold, Rec Center Manager
Reviewed by: Cindy Walsh, Director of Operations and Recreation
Approved by: Tom Harmening, City Manager
Special City Council Meeting of February 29, 2016 (Item No. 2a)
Title: Outdoor Recreation Facility Project Page 5
DISCUSSION
BACKGROUND: Over the past two years staff has worked with RSP Architects and RJM
Construction on the design of a multi-use recreational facility on the campus of the Rec Center.
This facility would be used as a covered ice rink in the winter months for hockey, open public
skating, broomball and other special skating events. In the spring the facility would be converted
to a covered, turfed field. This would allow for activities like baseball, softball, soccer and lacrosse
that struggle to get outdoor fields due to snow/ice/wet conditions. This would also provide a venue
for special events like the annual egg hunt and the Children First Ice Cream Social, eliminating
concern for inclement weather cancelling these types of events. In the summer and fall the venue
presents numerous opportunities for new and expanded programs and events such as weddings,
movies in the park, farmers markets, pet expos, theater performances and fitness classes. This
facility will provide a unique opportunity for a wide range of activities and events and serve as a
tremendous community asset.
At the July 28, 2014 Study Session, staff presented Council with the feasibility study cost estimate
of $4.7 million. Per Council direction staff then moved on to the schematic design phase where
the architects and engineers began designing and defining the projects scope.
On January 26, 2015, Council authorized staff to move into the design development phase and
secure a written agreement with the Hockey Association for their financial commitment of $1.55
million. At that time the project was estimated to cost $5.6 million. On July 20, 2015, staff advised
Council that the latest cost estimates were $5.84 million. RSP Architects and Blackwell
Engineering continued to refine the drawings to meet ADA requirements and insure that the design
of the roof could meet the wind and snow loads associated with Minnesota weather.
As council is aware, staff did extensive soil borings and test pits in the area of the proposed
Outdoor Arena. The site work and grading was bid last October to get an idea of what that would
cost. At the November 16, 2015 council meeting staff recommended that council reject those bids
to give staff an opportunity to apply for grant money. Grants were applied for and the city was
awarded $165,000. As a part of the report on November 16, staff indicated that the project estimate
was $7.1 million.
PRESENT CONSIDERATIONS: The bid results from the February 2, 2016 bid closing came in
at $7.29 million. In addition to the bid results there are $1.22 million in costs that the city has
directly secured pricing for (i.e. dasher boards, rink floor, turf, Zamboni, etc.), bringing the total
cost for the project to $8.51 million.
The areas of the project that saw a significant increase from earlier estimates, or that were added
to the project after code review, included: Glue Laminated Construction (structure holding up
fabric roof), Tensile Membrane Structure (fabric roof material), Structural Steel and Erection (steel
cabling used in roof structure), addition of a canopy over the ramp leading up to the plaza area
(ADA requirement) and increased design of bleachers to act as a means of code required exiting
from Rec Center (plaza area).
OPERATING REVENUE PROJECTIONS FOR THE OUTDOOR RINK: Our earlier pro-
forma showed a 98% operating cost recovery. Staff has been very conservative with this estimate.
This was based on selling $41,000 of ice rental, $1,000 of turf time and $2,000 of dry floor
activities for a total revenue of $44,000. Expenses are estimated to be $44,750. Again, this is very
conservative. After one year of operating, the City of Edina is collecting $78,000 in ice rental
Special City Council Meeting of February 29, 2016 (Item No. 2a)
Title: Outdoor Recreation Facility Project Page 6
revenue from their hockey association. We believe we can generate a similar amount which would
put us in the black approximately $33,250 on ice sales alone.
NEXT STEPS: Staff met with the St. Louis Park Hockey Association leadership to inform them
of the bid results. As anticipated, they still very much want to partner with the City on this facility.
The have committed financially to the capital cost of $1.55 million. In addition, they have
committed to the use of the rink which is referenced above in the revenue projections.
Staff from Finance and Operations and Recreation Departments are also looking at how we
planned to fund this project and ways we can adjust the approach to help mitigate impacts. We
will have more information on that at the study session.
There are three options on how to proceed with the project:
1. Move forward by awarding the bids at the special council meeting on February 29.
Construction would begin late March with completion by the end of December 2016. Staff
would start scheduling the winter use of the rink January 2017 and then move into spring
and summer programming of the facility.
2. Redesign the project to include a metal roof rather than the glue-laminated construction
and fabric roof that is currently designed. This would require rejecting the bids at the
special council meeting on February 29 and delay the project by a year. Constructing the
project with a metal roof would potentially save $1 million.
3. Reject the bids at the special council meeting on February 29 and decide not to do the
project, or at least put it on hold.
Special City Council Meeting of February 29, 2016 (Item No. 2a)
Title: Outdoor Recreation Facility Project Page 7
February 24, 2016
Cindy Walsh
Operations and Recreation Director
City of St. Louis Park
5005 Minnetonka Blvd.
Minneapolis, MN 55416
RE: City of St. Louis Park Outdoor Refrigeration Project
Recommendations for Award of Contract
Dear Ms. Walsh,
On February 2, 2016 bids were received at the City of St. Louis Park for the Outdoor
Refrigeration project. A total of number sixty-three (63) bids were received for nineteen
(19) bid categories. Attached is a bid summary by trade for each bid category.
RJM has completed its review of the bids and in addition to the bid review, we have also
conducted a scope review with the apparent low bidder for each bid and quote category.
Based on the results of these reviews we recommend to the City Council that they award
the contracts as follows:
BID CATEGORY AWARD AMOUNT
3A – Concrete $670,000.00
Gresser Company
3Checkered Flag Blvd.
Shakopee, MN 55379
3B – Precast Structural Concrete $72,446.00
Molin Concrete
415 Lilac Street
Lino Lakes, MN 55014
Special City Council Meeting of February 29, 2016 (Item No. 2a)
Title: Outdoor Recreation Facility Project Page 8
4A – Masonry $223,200.00
Northland Concrete & Masonry Co.
12026 Riverwood Drive
Burnsville, MN 55337
5A – Structural and Misc. Steel Mtl. $107,599.00
DAKA Corporation
955 Industrial St. NE
Pine City, MN 55063
5B – Structural and Misc. Steel Install $74,950.00
High Five Erectors II
3005 4th Avenue East
P.O. Box 477
Shakopee, MN 55379
6A – Miscellaneous Construction $262,600.00
Ebert Construction
23350 County Rd 10
Corcoran, MN 55357
6B – Glue Laminated Construction $1,822,072.00
Timber Systems
162 S. Saginaw Street
Lapeer, MI 48446
7A – Waterproofing $105,000.00
RAM Construction Services of Minnesota
3065 Spruce Street, Suite 104
Little Canada, MN 55117
7B – Roofing Systems $57,400.00
Flynn Midwest LP
15525 32nd Ave North
Plymouth, MN 55447
13A – Tensile Membrane Structures $1,346,000.00
Span Systems, Inc
90 Pine Street
Manchester, NH 03103
Special City Council Meeting of February 29, 2016 (Item No. 2a)
Title: Outdoor Recreation Facility Project Page 9
21A – Fire Protection Systems $24,300.00
Frontier Fire Protection
75 County Road B East
Little Canada, MN 55117
22A – Plumbing Systems $161,000.00
Horwitz, Inc.
4401 Quebec Avenue North
New Hope, MN 55428
23A – HVAC Systems $111,950.00
Horwitz, Inc.
4401 Quebec Avenue North
New Hope, MN 55428
26A – Electrical Systems $349,770.00
DJ Electric Service Inc.
12537 195th Circle NW
Elk River, MN 55330
31A – Earthwork/Site Utilities $652,124.00
Rachel Contracting
4125 Napier Court NE
St. Michael, MN 55376
32A – Asphalt Paving $36,000.00
Northland Paving, LLC
21716 Kenrick Avenue, Suite A
Lakeville, MN 55044
32B – Concrete Sidewalks/Curb/Gutter $51,680.00
Curb Masters, Inc.
496 Farwell Avenue
S. St. Paul, MN 55075
32C – Landscaping $78,000.00
Great Northern Landscapes
19720 Iguana St. NW
Elk River, MN 55330
Special City Council Meeting of February 29, 2016 (Item No. 2a)
Title: Outdoor Recreation Facility Project Page 10
32D – Decorative Metal Fence $27,500.00
Century Fence
14839 Lake Drive
PO Box 277
Forest Lake, MN 55025-0277
The bid values listed above are base bid and do not include the acceptance of any alternates.
If you should have any questions, please contact by phone at 952-893-8248.
Sincerely,
Tara Blotske
Project Manger
Tara Blotske
CC:
Brian Recker – Sr. Vice President
Ted Beckman – Vice President of Preconstruction
Special City Council Meeting of February 29, 2016 (Item No. 2a)
Title: Outdoor Recreation Facility Project Page 11
ESTIMATE DATE:
PROJECT:St. Louis Park - Recreational Outdoor Complex
ARCHITECT:
DRAWING DATE:
10/29/2015 2/2/2016 Difference
DESCRIPTION Sub Contractors/Notes Estimate Actual
Construction Costs
3A - Concrete Gresser $648,359 $670,000 $21,641
3B - Precast Structural Concrete Molin $65,294 $72,446 $7,152
4A - Masonry Systems Northland Concrete $221,316 $223,200 $1,884
5A - Structural and Misc. Steel Material DAKA Corp. $83,200 $107,599 $24,399
5B - Structural and Misc. Steel Install High Five $32,100 $74,950 $42,850
6A - Miscellaneous Construction Ebert $262,679 $262,600 ($79)
6B - Glue Laminated Construction Timber Systems $1,545,000 $1,822,072 $277,072
7A - Waterproofing Ram $67,500 $105,000 $37,500
7B - Roofing Systems Flynn Midwest $45,700 $57,400 $11,700
13A - Tensile Membrane Structures Span Systems Inc.$935,000 $1,346,000 $411,000
21A - Fire Protection Systems Frontier Fire $22,307 $24,300 $1,993
22A - Plumbing Systems Horwitz $173,500 $161,000 ($12,500)
23A - HVAC Systems Horwitz $215,000 $111,950 ($103,050)
26A - Electrical Systems DJ Electrical $345,565 $349,770 $4,205
31A - Earthwork / Site Utilities Rachel $660,000 $652,124 ($7,876)
32A - Asphalt Paving Northland Paving $57,000 $36,000 ($21,000)
32B - Concrete Sidewalks/Curb/Gutter Curb Masters $48,781 $51,680 $2,899
32C - Landscaping Great Northern Landscapes $84,865 $78,000 ($6,865)
32D - Decorative Metal Fence Century Fence $11,200 $27,500 $16,300
General Conditions RJM Construction $259,723 $261,224 $1,501
General Liability Insurance RJM Construction $52,057 $59,358 $7,301
Builders Risk Insurance RJM Construction $29,181 $33,273 $4,092
Building Permit $64,600 $58,341 ($6,259)
Bond $46,139 $0 ($46,139)
$5,976,065 $6,645,787 $669,722
Contingency $298,803 $337,315 $38,512
Contractors Fee RJM Construction $185,109 $208,966 $23,857
Total Construction Estimate $6,459,977 $7,192,068 $732,091
February 2, 2016
Subtotal Construction Costs
RSP
January 11, 2016
Special City Council Meeting of February 29, 2016 (Item No. 2a)
Title: Outdoor Recreation Facility Project Page 12
February 24, 2016
St. Louis Park Arena
RJM Construction Management Fee Proposal
General Conditions Costs
Description Quantity Unit Unit Cost Total
Project Executive 176 HRS 115.40$ In Fee
General Superintendent 44 HRS 98.90$ 4,352$
Superintendent 1320 HRS 95.90$ 126,558$
Project Engineer 528 HRS 65.40$ 34,531$
Project Manager 440 HRS 95.40$ 41,976$
Scheduler 44 HRS 65.40$ 2,878$
Safety Director 44 HRS 98.90$ 4,352$
Subtotal General Conditions Expenses 214,646$
Reimbursable Expenses
Description Quantity Unit Unit Cost Total
Cell Phone 44 WK 15.00$ 660$
Blue Prints 10 MO 120.00$ 1,219$
Postage & Delivery 10 MO 125.00$ 1,270$
Temporary Toilets 10 MO 300.00$ 3,048$
Office Equipment 10 MO 125.00$ 1,270$
Site Trailer 10 MO 550.00$ 5,500$
Trucking/Deliveries 66 HRS 73.90$ 4,877$
Truck 1408 HRS 4.00$ 5,632$
Small Tools 44 WK 200.00$ 8,800$
Fuel 44 WK 75.00$ 3,300$
Electronic Documentation 44 WK 100.00$ 4,400$
Internal Equipment 44 WK 150.00$ 6,600$
Subtotal Reimbursable Expenses 46,578$
Construction Management Fee**
Description Quantity Unit Unit Cost Total
Construction Management Fee 1 LS 2.85%208,966$
General Liability Insurance**
Description Quantity Unit Unit Cost Total
General Liability Insurance 1 LS 0.89%59,358$
Builders Risk Insurance**
Description Quantity Unit Unit Cost Total
Builders Risk Insurance 1 LS 0.45%33,273$
Total Cost of Construction Management Services 562,821$
** Based on a construction value of $7,292,574.
Special City Council Meeting of February 29, 2016 (Item No. 2a)
Title: Outdoor Recreation Facility Project Page 13
Special City Council Meeting of February 29, 2016 (Item No. 2a)
Title: Outdoor Recreation Facility Project Page 14
185888v1
AGREEMENT BETWEEN CITY OF ST. LOUIS PARK AND THE ST. LOUIS PARK
HOCKEY ASSOCIATION RELATING TO OUTDOOR HOCKEY RINK ADDITION
WHEREAS, the City of St. Louis Park is exploring the feasibility of constructing a multi-
use facility addition to the Recreational Center which includes a seasonal covered and
refrigerated outdoor hockey rink at an estimated cost of $8.5 million (“Project”);
WHEREAS, the St. Louis Park Hockey Association, a/k/a St. Louis Park Hockey
Boosters Inc., d/b/a the St. Louis Park Hockey Association (“SLPHA”) has contributed $400,000
to the City for capital improvements at the Recreational Center to be determined jointly by the
City; and
WHEREAS, SLPHA is willing to pledge an additional One Million, Five Hundred,
Thousand Dollars ($1.5 million) and make a commitment to pledging Fifty Thousand Dollars
($50,000) towards an item(s) in the Project to be named later, for a total pledge of $1.95 million;
NOW THEREFORE, the parties agree as follows:
1. Contingency. This agreement is contingent upon the City approving the Project by
March 2, 2016.
2. $400,000 Contribution. The parties acknowledge that a portion of the $400,000
previously donated by SLPHA for Recreational Center capital improvements has been expended
on consultant expenses relating to the feasibility analysis of the Project. The balance of the
$400,000 will be used for the Project.
3. Additional $1.55 Million Contribution. SLPHA will contribute $1.55 million, in
addition to the $400,000 previously donated to the City, toward the Project costs payable to the
City in sixteen (16) annual installments of at least $50,000 each on or before June 30 and
Special City Council Meeting of February 29, 2016 (Item No. 2a)
Title: Outdoor Recreation Facility Project Page 15
185888v1
December 31 of each subsequent year until a total of $1.55 million has been paid. SLPHA may
prepay any portion or all of the $1.55 million at any time. Any such prepayment shall count
towards the next year’s unpaid obligation. The City of St. Louis Park will invoice the SLPHA
annually $100,000 up to sixteen (16) years or until the balance of the $1.55 million contribution
is paid, for payments due pursuant to this paragraph 3.
4. SLPHA Statement Regarding Funding and Priority.
a. The SLPHA raises funds through a variety of sources, including but not
limited to a pull tab charitable gambling operation. These additional
fundraising sources allow the SLPHA to offer to its youth members below
market rates for participation in its programs, a key component of the health
and purposes of the SLPHA. While the SLPHA does not anticipate any
adverse changes to its fundraising ability, factors outside the control of the
SLPHA, including government actions, changes in law, changes in control of
its charitable gambling partner(s), natural disasters and other unforeseen
events could make meeting its obligations under this agreement and still
maintaining its current, relative level of cost structure and programming
difficult or impossible to achieve.
b. Notwithstanding the forgoing, the SLPHA and the City agree that any
gambling proceeds in excess of lawful expenditures by SLPHA for the
operation of its charitable gambling enterprise and payment of reasonable and
historical expenses of operation of its youth hockey programming (surplus
funds), shall first be paid to the City to satisfy the obligations of paragraph 3
of this agreement. Nothing in this agreement shall be interpreted as requiring
the SLPHA to increase any other source of income in order to create surplus
Special City Council Meeting of February 29, 2016 (Item No. 2a)
Title: Outdoor Recreation Facility Project Page 16
185888v1
funds, however, the SLPHA shall be required to maintain its fees and dues at
the same relative level as used for the 2014-15 season.
i. Reasonable and historical expenses of operation of youth hockey
programing of the SLPHA includes, but is not limited to such things
as: ice time, coaching, uniforms and spirit wear, advertising,
promotions, support of St. Louis Park High School Blue Line Clubs,
expenses for leagues, tournaments, and travel, administrative costs,
equipment maintenance and replacement and such other incidental
costs as may, in the judgment of the SLPHA board be necessary for
the operation of the hockey programming.
ii. Reasonable and historic expenses of operation of the youth hockey
programming does not include, for purposes of this agreement,
donations to non-hockey youth organizations, general community
charity or similar expenditures. Such expenditures are allowed by this
agreement once the payments made pursuant to paragraph 3 are made
for any given year.
iii. The City and SLPHA agree, that in the event that the SLPHA Board,
acting through its President, gives notice prior to December 1 of any
given year of its intent not to meet its obligation under this agreement,
the City and SLPHA shall, prior to any legal action, negotiate in good
faith for resolution of the issue, and if resolution cannot be achieved
by January 30 of the following year shall engage in mediation. Failure
to resolve the dispute in mediation shall entitle either party to demand
arbitration with a three person arbitration panel (each side selecting
Special City Council Meeting of February 29, 2016 (Item No. 2a)
Title: Outdoor Recreation Facility Project Page 17
185888v1
one arbitrator and the two arbitrators select a third) whose decision
shall be binding on both parties.
5. Ice Time Purchase and Usage Rights.
a. It is anticipated that the City will operate the hockey rink in the addition
from approximately mid-October through mid-March of each year weather
permitting. During this period, except for certain times set aside for public
use for open skating and/or open hockey and City sponsored programs and
events, the SLPHA will be given the right of first refusal for all weekday
ice times between 5 and 10 p.m., as well as all weekend times between 7
a.m. and 10 p.m.; weekdays which are not St. Louis Park school days will
constitute as weekends for purposes of this provision.
b. Commencing with the 2016-2017 season for a total of ten years, SLPHA
will each year purchase a minimum of 150 hours of ice time on the Project
outdoor rink at the overall usage rate established by the City less $5 per
hour. The initial request for ice time by the SLPHA shall be made
annually by September 1. After this date all remaining outdoor ice time
shall be made available to the general public for purchase.
c. SLPHA and the City intend to discuss in good faith, naming and
advertising rights for the addition, and the City shall not award naming or
advertising rights without first engaging in an interactive process with
SLPHA.
6. This Agreement constitutes the entire agreement between the parties and
supersedes all prior oral or written agreements and understandings.
ST. LOUIS PARK HOCKEY BOOSTERS, INC.
A/K/A ST. LOUIS PARK HOCKEY ASSOCIATION
Special City Council Meeting of February 29, 2016 (Item No. 2a)
Title: Outdoor Recreation Facility Project Page 18
185888v1
Dated:__________________ By:___________________________________________
Paul Wandmacher, President
By:___________________________________________
Christian Barry, Treasurer
CITY OF ST. LOUIS PARK
Dated:__________________ By:___________________________________________
Jake Spano, Mayor
By:___________________________________________
Thomas K. Harmening, City Manager
Special City Council Meeting of February 29, 2016 (Item No. 2a)
Title: Outdoor Recreation Facility Project Page 19
Meeting: Special City Council
Meeting Date: February 29, 2016
Public Hearing Agenda Item: 3a
EXECUTIVE SUMMARY
TITLE: 2016 Pavement Management and Connect the Park! Construction Project
RECOMMENDED ACTION: Mayor to close public hearing.
Motion to Adopt Resolution accepting the project report, establishing improvement project
No. 4016-1000 for the 2016 Pavement Management project, approving plans and
specifications and authorizing advertisement for bids for this project.
Motion to Adopt Resolution accepting the project report, establishing improvement project
No. 4016-2000 for the 2016 Connect the Park! project, approving plans and specifications and
authorizing advertisement for bids for this project.
POLICY CONSIDERATION: Does the City Council wish to continue implementation of the
City’s Pavement Management Program and the Connect the Park! initiative?
SUMMARY: The Engineering Department is proposing to complete the 2016 Connect the Park!
sidewalk improvements in conjunction with the annual pavement management project in the
Minnehaha, Aquila and Cobblecrest Neighborhoods.
Annually the pavement management project rehabilitates several miles of local residential streets.
This year, the streets to be rehabilitated are located in Pavement Management Area 5 shown on
the attached project map. The street rehabilitation work consists of removing and replacing the
existing bituminous pavement and replacing portions of concrete curb and gutter as needed. Other
work includes sewer repairs and select watermain replacement.
Connect the Park! is the city's 10-year Capital Improvement Plan to add sidewalks, trails, and
bikeways throughout the community. This year the sidewalk segments identified in the Connect
the Park! plan are located in Pavement Management Area 5.
FINANCIAL OR BUDGET CONSIDERATION: These projects are included in the City’s
Capital Improvement Program for 2016. The project cost estimate for pavement management is
estimated to be $2,568,000. Funding will be provided by a combination of Pavement Management
and Utility Funds. The project cost estimate for the Connect the Park! project is estimated at
$529,000. Funding will be provided by General Obligation Bonds. Additional information on the
breakdown of the funding can be found in the remainder of the report.
VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged
community.
SUPPORTING DOCUMENTS: Discussion
Resolutions for Improvement Projects
2016 Pavement Management & Connect the Park! Map
Connect the Park CIP Map
Prepared by: Jack Sullivan, Senior Engineering Project Manager
Aaron Wiesen, Project Engineer
Reviewed by: Debra Heiser, Engineering Director
Approved by: Tom Harmening, City Manager
Special City Council Meeting of February 29, 2016 (Item No. 3a) Page 2
Title: 2016 Pavement Management and Connect the Park! Construction Project
DISCUSSION
BACKGROUND: Staff received important feedback and direction during the Council study
session on February 8, 2016 related to water service replacement, street narrowing, tree
preservation and sidewalk continuity over Minnehaha Creek. That input was used to finalize the
project scope and impacts between the February 8th study session and this project report. The final
project scope is outlined in the following pages of this report and highlights of these
recommendations from council are summarized in the following paragraphs.
Water Service replacement and tree removal:
The following decision process allowed staff to reduce tree removals on Utah Avenue from 20
trees to 8.
1. Establish the construction limits for the infrastructure project (sidewalk, watermain, street,
etc) based on typical design standards.
2. Identify trees within the construction limits that are impacted by construction.
3. Inventory the species, size, and health of the tree with City Forester for guidance.
4. If health or species of the tree is deemed to not be desirable then removal of the tree is
recommend.
5. Determine if there are options to build the infrastructure without removal or substantial
impact to tree.
6. If there is not a way to build the infrastructure without damage that is deemed to be to
severe then recommend removal of tree.
7. The City typically replaces trees on a one for one basis. After the project is complete,
either that fall or the following spring the City will plant trees in the right of way to
compensate for the impacted trees.
Roadway narrowing:
Staff used the scope and impacts associated with the proposed construction to assess the width of
a roadway and make recommendations on potential modifications. The majority of the roadways
within residential neighborhoods of St. Louis Park range in width from 28 to 30 feet wide. Both
33rd and 34th Street within the project limits are excessively wide at 36 feet. Staff typical only
narrows roadways where appropriate minimum widths for safe travel of vehicles, buses,
emergency response vehicles and winter maintenance activities will remain. In addition,
narrowing is mainly considered only when other construction activities will require the existing
curb and gutter and pavement to be removed. This allows the flexibly to rebuild the road in the
most appropriate location.
There are many benefits to narrowing streets such as:
Environmental benefits in reduced storm water run-off and use of road building materials
Traffic calming can be achieved by narrowing the road width. This narrower visual
corridor gives drivers the que to slow down.
Allows once underutilized space to be recaptured for other public purposes such as
sidewalks or additional green space for tree planting.
For these reasons staff is recommending narrowing for:
33rd Street from 36 feet to 30 feet by moving the south curb line north six feet.
34th Street from 36 feet to 28 feet by moving the south curb line north 8 feet. This provides
enough room to install a 5 foot concrete sidewalk and a 5 foot boulevard within the right
of way and have a minimal impact on existing trees and other utilities within the right of
Special City Council Meeting of February 29, 2016 (Item No. 3a) Page 3
Title: 2016 Pavement Management and Connect the Park! Construction Project
way. Even if the proposed sidewalk along this segment of roadway is not approved by
Council, staff still recommends narrowing of the street to 28 foot for the above stated benefits.
34th Street across Minnehaha Creek is proposed to be narrowed from 30 feet to 24 feet to
facilitate the construction of a sidewalk. There is more discussion on this in the next section.
Continuity of Sidewalk:
One of the primary goals of the Connect the Park! Initiative is to create a connected network of
sidewalks, trails and bikeways throughout the City. The Connect the Park! plan indicated sidewalk
spanning from the southwest portion of the project up to the northeast corner of the project limits.
During design the segment of sidewalk on 34th Street over the Minnehaha Creek was identified as
not being able to fit within the constraints of the corridor. In addition, there is a project to
reconstruct the bridge over the creek in the next five years. The reconstruction of the bridge is
expected to have significant impacts on the surrounding roadways. For these reasons staff was
reluctant to invest heavily in to a solution for the sidewalk at this location.
However, as a result of discussions with the residents and the Council staff looked more closely at
design options that allow for a safe and continuous sidewalk from the west side of the creek to the
east side during the interim time period.
Staff is recommending to narrow the road from 30 feet to 24 feet to construct a back of curb style
sidewalk in this location. The roadway narrowing will require parking to be restricted to one side
of the road only. Staff is recommending that the north side be signed for no parking. Staff has not
yet presented this recommendation to the residents in the affected area. If Council directs staff to
move forward on this project staff would reach out to the residents in this area to gain input and
provide a recommendation at the April 4, 2016 bid award along with a No Parking resolution.
Pavement Management Program Overview
The City’s Pavement Management Program proactively addresses the condition of the residential
streets within the city. Many of these streets are now approaching 40 years of age or more. The
city’s residential streets are still in relatively good condition due to the fact that the streets were
built well, are generally situated on good soils, utilize curb & gutter for drainage and have been
well maintained. City maintenance crews have continually worked to keep residential streets in
good condition using maintenance strategies such as patching, crack filling and seal coating.
However, as pavements age, more aggressive maintenance strategies are needed to prolong their life.
The Pavement Management Program was developed to extend pavement life and enhance system-
wide performance in a cost-effective and efficient way by providing the right pavement strategy
at the right time. Using the City’s pavement management software, staff obtains street condition
ratings and monitors their performance. Staff then evaluates the condition of streets and selects
cost-effective treatments to extend pavement life.
2016 Proposed Project
This year’s work, Project No. 4016-1000, will be performed in Area 5 of the City’s eight pavement
management areas. It includes work in the Minnehaha, Aquila and Cobblecrest Neighborhoods.
The attached map identifies the streets in Area 5 that have been selected for rehabilitation and
outlines the various work to be performed on each street. Selection was based on street condition
and field evaluations to determine current conditions of the pavement, curb and gutter, and the
city’s underground utilities. A team of staff members from Streets, Utilities, and Engineering
worked together to select streets and to recommend appropriate rehabilitation techniques for
inclusion in this year’s Pavement Management Project.
Special City Council Meeting of February 29, 2016 (Item No. 3a) Page 4
Title: 2016 Pavement Management and Connect the Park! Construction Project
Many of the streets within the project area will have random curb and gutter replacement and new
asphalt surfacing. However, some of the streets will have a more robust infrastructure upgrade
such as watermain and water service replacement and the installation of sidewalk. These more
impactful construction activities are addressed in the following sections of the report.
The residential streets selected this year for rehabilitation were all originally constructed in a
similar fashion. The structure of most of the streets consists of 3.5 inches to 4.5 inches of asphalt
pavement over fill of sand. Staff has determined that an appropriate treatment for rehabilitating
the streets consists of removing the old asphalt pavement and 6 inches of fill material and replacing
it with 6 inches of aggregate base and 3.5 inches of new pavement. The thicker asphalt section is
being used to provide for heavier vehicles, such as garbage trucks, and the increased volume of
traffic on the streets. This will also allow for flexibility of future maintenance. For example, with
a 2-inch thickness of asphalt, a typical mill and overlay is not possible because the asphalt layer is
too thin. With 3-1/2 inch thickness, 1.5 inches of asphalt can be milled off and replaced with the
same thickness of new pavement.
Watermain Replacement on Utah Avenue, 33rd Street and 34th Street
The watermain on these streets are approximately 65 years old and experiencing deterioration. The
work will consist of the replacement of the watermain and the water services to the curb stop. The
watermain is approximately 7.5 feet deep and located in and runs parallel to the street. In order to
replace the watermain in the street, the asphalt pavement is removed and the street is open cut to
the depth of the watermain. In most cases the curb line closest to the watermain needs to be
removed prior to the watermain replacement otherwise the curb will fall in to the watermain trench.
The removal of the entire curb line on one side of the street gives the city an opportunity to
determine where the curb is replaced and to modify the width of the roadway.
Both 33rd Street and 34th Street are proposed to be narrowed as part of the project. 34th street is
recommended to be narrowed from 36 feet to 28 feet from Sunset Ridge to just east of Utah
Avenue. 33rd street is recommended to be narrowed from 36 feet to 30 feet from Aquila Avenue
to just east Utah Avenue. No restrictions on parking are anticipated with the street narrowing.
Utah Avenue will have entire curb removal on both sides of the street. The street width will stay
the same at 30 feet.
The water services connect to the watermain and run perpendicular to the curb stop and then to the
house. The curb stop is located between the curb and gutter and the right of way line. The City
owns the water service between the water main and the curb stop while the property owner owns
the water service between the curb stop and the house.
As a part of this project, the water service is proposed to be replaced between the watermain and
the city owned curb stop. The water service is also approximately 7.5 feet deep and must be open
cut to replace. Replacing the water services has significant impacts on existing trees, landscaping,
sidewalks, driveways, retaining walls, etc.
Water Service Replacement - Tree Impacts
In order to remove and replace the existing water services on Utah Avenue and 34th Street in their
original location, boulevard trees in the public right of way will be impacted. In these cases the
curb stop is located within a few feet the existing tree or the tree has grown around the curb stop.
Staff worked with the city’s natural resources coordinator and the utility division to determine the
best approach for avoiding or minimizing tree impacts associated with the water service
Special City Council Meeting of February 29, 2016 (Item No. 3a) Page 5
Title: 2016 Pavement Management and Connect the Park! Construction Project
replacement. The city has identified alternatives that may prevent tree removal while still
providing the necessary water connection for the resident.
Each property was evaluated and a recommended method of replacement was identified. The tree
impacts are quantified in this report.
Utah Avenue
Eight (8) trees would need to be removed for utility and sidewalk work (6 for water services and
2 for the proposed sidewalk between 30 ½ Street and Minnetonka Boulevard). These 8 trees were
evaluated as poor condition trees or green ash trees and were recommended for removal by the
city’s natural resource coordinator.
There are 12 trees that have been evaluated and are considered healthy and in good condition.
Staff recommends that the existing water service not be replaced for five (5) houses to
reduce impact to six (6) boulevard trees. The existing water service will be connected to
the new watermain in the street.
Staff recommends that the 6 water services be rerouted around the boulevard tree by
intercepting the existing water service line at a point beyond the tree and installing the new
curb stop in the boulevard (and city right of way) to reduce the impact to six (6) boulevard
trees.
While city staff will make every attempt to minimize impacts to the boulevard trees during
construction, the trees may still experience root damage due to the watermain replacement. If
impacts to the trees are too severe the trees may be removed.
Residents that are expected to have tree removal have been notified (letter sent Feb. 10th) and asked
to discuss the process with staff in advance of the council meeting. City staff has heard from 1 of
the 8 affected properties.
Street
Contacted
City? Impacted Property
Tree Size and
Species Reason for Removal
Utah Avenue
(Between 32nd St
and Minnetonka
Blvd)
3139 Utah Avenue 18" Green Ash
Water Service & Risk
to Emerald Ash Borer
3129 Utah Avenue 10" Green Ash
Water Service & Risk
to Emerald Ash Borer
Yes 3065 Utah Avenue 11" Norway Maple
Water Service & Poor
Health
3064 Utah Avenue 11' Norway Maple
Water Service & Poor
Health
3049 Utah Avenue 14" Green Ash
Water Service & Risk
to Emerald Ash Borer
3029 Utah Avenue 9" Norway Maple
Water Service & Poor
Health
3024 Utah Avenue 12" Green Ash
Sidewalk & Risk to
Emerald Ash Borer
8105 Minnetonka
Blvd 4" Sugar Maple
Sidewalk & Poor
Health
Special City Council Meeting of February 29, 2016 (Item No. 3a) Page 6
Title: 2016 Pavement Management and Connect the Park! Construction Project
34th Street
Six (6) trees would need to be removed for utility and sidewalk work. The trees are located within
4 feet of the watermain in the street. The watermain is approximately 7.5 feet deep and must be
excavated to be replaced. The watermain removal will require the curb and gutter to be removed.
The trees are currently growing right at the back of the curb and gutter. In order to remove the
watermain in the street, the trees will take major root damage and the health of the trees will be in
jeopardy. The impacts to the tree roots could be too severe for the trees to survive. The trees could
also become a safety hazard in heavy winds due to the root damage.
Residents that are expected to have tree removal have been notified (letter sent Feb. 10th) and asked
to discuss the process with staff in advance of the council meeting. City staff has heard from only
one of the eight affected homeowners that have tree removal due to construction activities.
Street
Contacted
City?
Impacted
Property
Tree Size and
Species Reason for Removal
34th Street
(Between Aquila
Avenue and Texas
Avenue)
Yes
3400 Boone
Avenue 22" Black Cherry
Root Damage from
Sidewalk
3401 Zinran
Avenue 6" Hackberry
Root Damage from
Sidewalk
8215 34th Street 6" Ash
Water Service & Tree in
Sidewalk
8015 34th Street 18" Maple
Water Service & Tree in
Sidewalk
8107 34th Street 6" Ash
Watermain, Water Service
& Tree in Sidewalk
8101 34th Street 30" Maple
Watermain, Water Service
& Tree in Sidewalk
48" Maple
Watermain, Water Service
& Tree in Sidewalk
8031 34th Street 30" Black Locus
Watermain, Water Service
& Tree in Sidewalk
33rd Street
The construction activates along 33rd Street are for the most part limited to within the existing curb
lines therefore no tree impacts are anticipated.
Sidewalk Construction
In addition to the street rehabilitation project, the Engineering staff is recommending sidewalks be
built on Flag Avenue, 34th Street, Aquila Lane, Aquila Avenue and Utah Avenue. These sidewalks
are identified in the Connect the Park! Capital Improvement Plan and an extensive public
engagement process with the neighborhood has been completed in conjunction with the Pavement
Management program. Additional information on the proposed sidewalk construction can be
found in the following segments of this report.
Private Utility Construction
Utility companies have been contacted to inform them of the city’s proposed construction work
and schedule. For those companies that have buried utilities, staff has asked them to consider
replacing aging systems prior to our paving of the streets. CenterPoint Energy has indicated that
they have significant upgrades to their gas main lines and service lines planned on the majority of
the streets in the project area this spring.
Special City Council Meeting of February 29, 2016 (Item No. 3a) Page 7
Title: 2016 Pavement Management and Connect the Park! Construction Project
Public Process:
Open houses were held in December 2015 and January 2016 as an opportunity for residents to
learn more about the proposed 2016 pavement management and sidewalk segments and to gain
insight on the proposed plans.
Staff presented to the residents the following design criteria that we would use to evaluate the
feasibility of roadway and sidewalk construction.
Pavement, curb and gutter and sidewalk condition
Drainage and other city underground utilities
Minimize impacts to city boulevards
Minimize tree impacts
Driveway grades
Driveway lengths
Maintain a minimum of one side on street parking
Distance from proposed sidewalk to homes
Location of private utilities that occupy the boulevards (electric, gas, communications)
Other items discussed:
Staff discussed the Right of Way policy for addressing private amenities in the public right
of way.
Snow removal
Sidewalk replacement
Funding
This first meeting on December 17, 2015 was attended by 33 property owners out of 723 addresses
that represented 552 single family homes, 162 condominium residents, 5 apartments, three
commercial properties and one nursing home. The goal of the first meeting was to educate the
residents on the process and gain feedback on their concerns and issues related to the proposed
roadway and sidewalk construction. Many residents asked questions, wrote post it notes on the
layouts and provided suggestions for modifications to this base design. Staff tried to incorporate
these comments into a refined design.
The following are the key issues staff heard in this initial open house:
Concern about impacts to trees and other vegetation in the boulevard
Close proximity of the sidewalk to the house
Shortening driveway lengths
Sidewalks were not needed
Narrowing of 34th Street from 36 feet to 28 feet by moving the south curb line north
Narrowing of 33rd Street from 36 feet to 30 feet by moving the south curb line north
If property owners were unable to attend the meetings, or if they had specific concerns that they
wanted to walk through, staff offered to meet with them on site. Using the information gathered
from the first round of open houses, individual site visits, phone calls and emails, staff revised the
sidewalk design to try to minimize the number of impacts within the boulevards. When impacts
could not be avoided, staff proposed mitigation of the impacts.
The proposed final design plans were presented to residents at a second open house meeting on
January 26, 2016. This meeting was attended by 24 property owners out of 723 addresses affected.
Special City Council Meeting of February 29, 2016 (Item No. 3a) Page 8
Title: 2016 Pavement Management and Connect the Park! Construction Project
These meetings were held in a similar format to the first round were residents were able to ask
questions and staff asked for their feedback. Staff shared with the residents the next steps in the
process and informed them of opportunities to contact staff and Council members, the upcoming
study session and future Council reports prior to start of construction.
Engineering staff worked closely with Operations and Recreation staff to ensure the network of
sidewalk being built would meet the objectives for tree preservation/ replanting and acceptable
widths and design features for snow removal on community sidewalk segments.
Staff also worked closely with Operations and Recreation, Police and Fire to understand
appropriate street widths for efficient snow removal and safe travel for emergency response
vehicles.
Connect the Park! Sidewalk Program Overview
Connect the Park! is the city's 10-year Capital Improvement Plan to add sidewalks, trails, and
bikeways throughout the community. The Connect the Park! Capital Improvement Plan was
approved by Council in June of 2013. In 2014, the CIP was modified in order to take advantage
of some of the other projects already identified in the City’s CIP and minimize construction
scheduling impacts from other transportation projects proposed by Hennepin County, MnDOT and
Southwest LRT. The proposed segments and associated build year for this plan can be found in
the attached graphics.
A Connect the Park! communication plan was created with the help of the City’s communications
department that included a website “connectthepark.org”, an action plan for resident engagement
that includes open houses, social media, and the use of email to share information about the project
as well as receive feedback.
Proposed 2016 Connect The Park! Segments
In total, 6,227 feet (1.18 miles) of new sidewalks are recommended for construction in 2016.
Flag Avenue (Between Minnehaha Circle and 34th Street)
34th Street (Between Flag Avenue and Aquila Lane)
34th Street (Between Aquila Lane and Texas Avenue)
Aquila Lane (Between 34th Street and south of Boone Avenue)
Aquila Avenue (Between north of Boone Avenue to Minnetonka Boulevard)
Utah Avenue (Between 30 ½ Street and Minnetonka Boulevard)
Public Process:
This is the third construction season for the plan. Staff has utilized the last nine months to engage
the public in the design process. The public process for the sidewalk segments were integrated in
to the open houses for the 2016 pavement management program.
Staff utilized the same design criteria for sidewalks that is outlined in the Pavement Management
Program evaluation.
Special City Council Meeting of February 29, 2016 (Item No. 3a) Page 9
Title: 2016 Pavement Management and Connect the Park! Construction Project
SIDEWALK SEGMENTS
The following six sidewalk segments are discussed in more detail
Flag Avenue from Minnehaha Circle to 34th Street
Segment Overview: This sidewalk is planned to be constructed in conjunction with the 2016
Pavement Management project.
Community Significance: This area of town is currently underserved by pedestrian facilities.
The installation of sidewalk on this street will connect the existing trail on Flag Avenue (south
of Minnehaha Circle) to 34th Street.
Public Process: Staff has held two public open houses and on-site meetings with residents to
discuss issues and concerns.
Design: The construction of a five foot wide concrete sidewalk with a five foot boulevard
along the west side of Flag Avenue. At the intersection of Flag Avenue and 34th Street, the
sidewalk crosses 34th Street and continues to the east on the north side of 34th Street.
There is a retaining wall proposed at the southwest corner of Flag Avenue and 34th Street due
to the grade of the existing yard. The sidewalk will also be against the back of the curb for
approximately 75 feet at this corner.
There are eight (8) trees that will need to be removed along Flag Avenue for the construction
of this segment of sidewalk. Three impacted properties were contacted and notified of the
tree removals. City staff has heard from 1 of the 3 affected properties.
Walk Type: This is proposed to be 527 feet of community sidewalk and would be maintained
by the City for snow removal.
Construction Schedule: This sidewalk segment is planned to be built in conjunction with the
Pavement Management street reconstruction project scheduled to be completed in the summer
of 2016.
Street
Contacted
City?
Impacted
Property
Tree Size and
Species
Reason for
Removal
Flag Avenue
(Between
Minnehaha Cir
and 34th St)
Yes
9101
Minnehaha
Ct
2" Apple Tree in Sidewalk
2" Apple Tree in Sidewalk
2" Maple Tree in Sidewalk
2" Maple Tree in Sidewalk
12" Linden Tree in Sidewalk
9100
Minnehaha
Ct
16" Maple
Root Damage from
Sidewalk
10" Maple
Root Damage from
Sidewalk
Yes 9101 34th
Street 4" Oak Tree in Sidewalk
Special City Council Meeting of February 29, 2016 (Item No. 3a) Page 10
Title: 2016 Pavement Management and Connect the Park! Construction Project
Special City Council Meeting of February 29, 2016 (Item No. 3a) Page 11
Title: 2016 Pavement Management and Connect the Park! Construction Project
34th Street from Flag Avenue to Aquila Lane
Segment Overview: This sidewalk is planned to be constructed in conjunction with the 2016
Pavement Management project.
Community Significance: This area of town is currently underserved by pedestrian facilities.
The installation of sidewalk on these streets will connect to the proposed sidewalk on Flag
Avenue to the proposed sidewalk on 34th Street and Aquila Lane, the city park, elementary
school and Three Rivers Regional Trail.
Public Process: Staff has held two public open houses and on-site meetings with residents to
discuss issues and concerns.
Design: The construction of a five foot wide concrete sidewalk with a four foot boulevard
along the north side of 34th Street. At the intersection of 34th Street and Aquila Lane, the
sidewalk crosses 34th Street and continues east on 34th Street on the south side of the street.
The sidewalk also continues north on Aquila Lane on the west side to Cavell Lane.
There is one (1) tree that will need to be removed along 34th Street for the construction of this
segment of sidewalk. The impacted property was contacted and notified of the tree removal.
City staff has heard from 0 of the 1 affected properties.
Street
Contacted
City?
Impacted
Property
Tree Size
and Species
Reason for
Removal
34th Street (Between Flag
Avenue and Aquila Lane)
9012 34th
Street 20" Spruce
Root Damage
from Sidewalk
There is a segment of street on 34th Street from Decatur Lane to 34th Street that was
programed to only have a mill and overlay at this time. This segment has the wood timber
bridge over Minnehaha Creek that is programed to be replaced within the next five years. The
reconstruction of the bridge has impacts that may stretch from Decatur Lane to 34th Street.
The direction given to staff at the Study session was to evaluate design options that allow for
safe and continuous sidewalk from the west side of the creek to the east side during the interim
time period. Staff is recommending to narrow the road from 30 feet to 24 feet to construct a
back of curb style sidewalk in this location. The roadway narrowing will require parking to
be restricted to one side of the road only. Staff is recommending that the north side be signed
for no parking. Staff has not yet presented this recommendation to the residents in the affected
area. If Council directs staff to move forward on this project staff would reach out to the
residents in this area to gain input and provide a recommendation at the April 4, 2016 bid
award along with a No Parking resolution.
The width of the road, location and style of walk are considered as an interim improvement.
Once the bridge is reconstructed the segment of roadway and sidewalk from Decatur Lane to
Aquila to 34th Street will need a public process to determine the ultimate roadway cross section.
Walk Type: This is proposed to be 1,053 feet of community sidewalk and would be
maintained by the City for snow removal.
Construction Schedule: This sidewalk segment is planned to be built in conjunction with the
Pavement Management street reconstruction project scheduled to be completed in the summer
of 2016.
Special City Council Meeting of February 29, 2016 (Item No. 3a) Page 12
Title: 2016 Pavement Management and Connect the Park! Construction Project
Street narrowing and
interim sidewalk to be
installed along the north
side of 34th Street.
Parking in the segment
will be prohibited.
Special City Council Meeting of February 29, 2016 (Item No. 3a) Page 13
Title: 2016 Pavement Management and Connect the Park! Construction Project
34th Street from Aquila Lane to Texas Avenue
Segment Overview: This segment is not part of the Connect the Park! plan but was added by
staff to complete a connection from the sidewalk network in the western neighborhoods with
the regional trail, two city parks and the mass transit options available on Texas Avenue. This
sidewalk is planned to be constructed in conjunction with the 2016 Pavement Management
project.
Community Significance: This area of town is currently underserved by pedestrian facilities.
The installation of sidewalk on these streets will connect to the proposed sidewalk on 34th
Street to the existing sidewalks on Aquila Avenue, Zinran Avenue, Utah Avenue, Texas
Avenue, and the regional trail.
Public Process: Staff has held two public open houses and on-site meetings with residents to
discuss issues and concerns.
Design: The construction of a five foot wide concrete sidewalk with a five foot boulevard
along the south side of 34th Street. The City is proposing to narrow the street from 36 feet to
28 feet to minimize tree impacts and driveway grades from Sunset Ridge to Texas Avenue.
The City is replacing the watermain and water services on 34th Street from Aquila Avenue to
Texas Avenue which includes the removal of the curb and gutter on the south side of the
street.
There are 8 trees that will need to be removed along 34th Street for the construction of this
segment of sidewalk and the replacement of the water services. The impacted properties were
contacted and notified of the tree removals. City staff has heard from 1 of the 7 affected
properties.
Walk Type: This is proposed to be a 2,818 feet of community sidewalk and would be
maintained by the City for snow removal.
Street
Contacted
City?
Impacted
Property
Tree Size and
Species Reason for Removal
34th Street
(Between Aquila
Lane and Texas
Avenue)
Yes 3400 Boone
Avenue 22" Black Cherry
Root Damage from
Sidewalk
3401 Zinran
Avenue 6" Hackberry
Root Damage from
Sidewalk
8215 34th
Street 6" Ash
Water Service & Tree in
Sidewalk
8015 34th
Street 18" Maple
Water Service & Tree in
Sidewalk
8107 34th
Street 6" Ash
Watermain, Water Service
& Tree in Sidewalk
8101 34th
Street
30" Maple
Watermain, Water Service
& Tree in Sidewalk
48" Maple
Watermain, Water Service
& Tree in Sidewalk
8031 34th
Street 30" Black Locus
Watermain, Water Service
& Tree in Sidewalk
Special City Council Meeting of February 29, 2016 (Item No. 3a) Page 14
Title: 2016 Pavement Management and Connect the Park! Construction Project
Special City Council Meeting of February 29, 2016 (Item No. 3a) Page 15
Title: 2016 Pavement Management and Connect the Park! Construction Project
Aquila Lane from 34th Street to 450 feet south of Boone Avenue
Segment Overview: This sidewalk is planned to be constructed in conjunction with the
2016 Pavement Management project.
Community Significance: This area of town is currently underserved by pedestrian
facilities. The installation of sidewalk on these streets will connect to the proposed sidewalk
on 34th Street to the existing sidewalks on Aquila Lane on the east side of the street.
Public Process: Staff has held two public open houses and on-site meetings with residents
to discuss issues and concerns.
Design: The construction of a five foot wide concrete sidewalk with a four foot boulevard.
The City is proposing that the sidewalk be installed on the west side of Aquila Lane to
Cavell Lane. There the sidewalk would cross the street to the east side and continue till it
meets the existing sidewalk that ends approximately 450 feet south of Boone Avenue.
There are 5 trees that will need to be removed along Aquila Lane for the construction of this
segment of sidewalk. The impacted properties were contacted and notified of the tree
removals. City staff has heard from 1 of the 5 affected properties.
Street
Contacted
City?
Impacted
Property
Tree Size and
Species Reason for Removal
Aquila Lane
(Between 34th St
and south of Boone
Ave)
Yes
3324 Aquila
Lane
12" Hackberry Tree in Sidewalk
10" Bi‐Color Tree in Sidewalk
3314 Aquila
Lane 20" Ash
Root Damage from
Sidewalk
3239/3243
Aquila Lane 12" Hackberry Tree in Sidewalk
3215 Aquila
Lane 12" Pine Tree in Sidewalk
Walk Type: This is proposed to be 969 feet of community sidewalk and would be
maintained by the City for snow removal.
Construction Schedule: This sidewalk segment is planned to be built in conjunction with
the Pavement Management street reconstruction project scheduled to be completed in the
summer of 2016.
Special City Council Meeting of February 29, 2016 (Item No. 3a) Page 16
Title: 2016 Pavement Management and Connect the Park! Construction Project
Special City Council Meeting of February 29, 2016 (Item No. 3a) Page 17
Title: 2016 Pavement Management and Connect the Park! Construction Project
Aquila Avenue from 500 feet North of Boone Avenue to Minnetonka Boulevard
Segment Overview: This sidewalk is planned to be constructed in conjunction with the 2016
Pavement Management project.
Community Significance: This area of town is currently underserved by pedestrian
facilities. The installation of sidewalk on these streets will connect to the existing sidewalk
on the east side of Aquila Avenue to the existing sidewalk on Minnetonka Boulevard.
Public Process: Staff has held two public open houses and on-site meetings with residents
to discuss issues and concerns.
Design: The construction of a five foot wide concrete sidewalk with a five foot boulevard.
The City is proposing that the sidewalk be installed on the east side of Aquila Avenue.
There are 5 trees that will need to be removed along Aquila Avenue for the construction of
this segment of sidewalk. The impacted properties were contacted and notified of the tree
removals. City staff has heard from 2 of the 5 affected properties.
Street
Contacted
City?
Impacted
Property
Tree Size and
Species
Reason for
Removal
Aquila Avenue
(Between north of
Boone Ave and
Minnetonka Blvd)
3031 Aquila
Avenue 2" Crab Tree in Sidewalk
Yes
3025 Aquila
Avenue 20" Ash
Root Damage
from Sidewalk
3019 Aquila
Avenue 20" Maple
Root Damage
from Sidewalk
Yes
3013 Aquila
Avenue 28" Elm
Root Damage
from Sidewalk
3001 Aquila
Avenue 30" Maple
Root Damage
from Sidewalk
Walk Type: This is proposed to be 517 feet of community sidewalk and would be
maintained by the City for snow removal. There is currently sidewalk along the west side
of Aquila Avenue from Boone Avenue to Minnetonka Boulevard and approximately 500
feet of sidewalk on the east side of Aquila Avenue near 31st Street. For the continuity of
the snow removal and the proximity to Aquila School staff is recommending these two
segments of sidewalk become community sidewalks and would be maintained by the City
for snow removal.
Special City Council Meeting of February 29, 2016 (Item No. 3a) Page 18
Title: 2016 Pavement Management and Connect the Park! Construction Project
Construction Schedule: This sidewalk segment is planned to be built in conjunction with
the Pavement Management street reconstruction project scheduled to be completed in the
summer of 2016.
Existing sidewalk shown
in green is
recommended to
become a community
walk and have snow
cleared by city staff
Special City Council Meeting of February 29, 2016 (Item No. 3a) Page 19
Title: 2016 Pavement Management and Connect the Park! Construction Project
Special City Council Meeting of February 29, 2016 (Item No. 3a) Page 20
Title: 2016 Pavement Management and Connect the Park! Construction Project
Utah Avenue from 30 ½ Street to Minnetonka Boulevard
Segment Overview: This segment is not part of the Connect the Park! plan but was added
by staff to complete a connection from Minnetonka Boulevard to 30 ½ Street and the large
population of residents who live along 30 ½ Street. This sidewalk is planned to be constructed
in conjunction with the 2016 Pavement Management project.
Community Significance: The installation of sidewalk on these streets will connect to the
existing sidewalk on the west side of Utah Avenue to the existing sidewalk on Minnetonka
Boulevard.
Public Process: Staff has held two public open houses and on-site meetings with residents
to discuss issues and concerns.
Design: The construction of a five foot wide concrete sidewalk with a five foot boulevard.
The City is proposing that the sidewalk be installed on the west side of Utah Avenue.
There are 2 trees that will need to be removed along Utah Avenue for the construction of this
segment of sidewalk. These 2 trees were also evaluated as poor condition or green ash trees
and were recommended for removal by the city’s natural resources coordinator. The
impacted properties were contacted and notified of the tree removals. City staff has heard
from 0 of the 2 affected properties.
Street
Contacted
City?
Impacted
Property Tree Size and Species
Reason for
Removal
Utah Avenue
(Between 30.5 St
and Minnetonka
Blvd)
3024 Utah
Avenue 12" Green Ash
Sidewalk & Risk to
Emerald Ash Borer
8105
Minnetonka
Blvd 4" Sugar Maple
Sidewalk & Poor
Health
Walk Type: This is proposed to be 361 feet of residential sidewalk and would be maintained
by the adjoining property owners.
Construction Schedule: This sidewalk segment is planned to be built in conjunction with
the Pavement Management street reconstruction project scheduled to be completed in the
summer of 2016.
Special City Council Meeting of February 29, 2016 (Item No. 3a) Page 21
Title: 2016 Pavement Management and Connect the Park! Construction Project
Special City Council Meeting of February 29, 2016 (Item No. 3a) Page 22
Title: 2016 Pavement Management and Connect the Park! Construction Project
Combining the Connect the Park! sidewalk and trail improvements with the Pavement
Management program allows staff to inform affected property owners, gain valuable feedback and
ultimately deliver a project that is cost effective for the community.
ADDITIONAL COMMUNICATION: Staff has received a limited amount of communication
from residents, neighborhood groups and businesses expressing their feedback on the proposed
sidewalk segments during our public process and
Staff has included correspondence from residents with this Council report.
IMPACTS, EASEMENTS AND RIGHT OF ENTRY: The proposed roadway, utility and
sidewalk construction activities for 2016 are challenging to build in a fully development
community such St. Louis Park. The design and implementation of these segments require
flexibility in design standards and creativity in design alternatives. Each sidewalk segment is
unique and requires its own set of design solutions to minimize and mitigate impacts to the
community.
The designs presented to the residents and in this report acknowledge that tree loss and temporary
impacts to private property are two very sensitive issues. The proposed design endeavors to
balance the need for increased pedestrian facilities within the City with the impacts to residents
who live along these proposed sidewalks, trails and bikeways.
If these projects are approved, staff will work with residents to obtain the easements and right of
entry documents necessary to construct the various sidewalk and trails.
FINANCIAL OR BUDGET CONSIDERATION: The following table outlines the estimated
project cost and anticipated funding sources for Pavement Management and Connect the Park!
Pavement Management Estimated Costs Project No. 4016-1000
Construction Cost $2,233,000
Contingencies (5%) $112,000
Engineering & Administration (10%) $223,000
Total $2,568,000
Connect the Park! Estimated Costs Project No. 4016-2000
Construction Cost $460,000
Contingencies (5%) $23,000
Engineering & Administration (10%) $46,000
Total $529,000
Funding Sources
Pavement Management Fund $1,661,000
Watermain Fund $700,000
Storm Sewer Fund $146,00
Sanitary Sewer Fund $61,000
Connect the Park! GO Bonds $529,000
Total $3,097,000
Special City Council Meeting of February 29, 2016 (Item No. 3a) Page 23
Title: 2016 Pavement Management and Connect the Park! Construction Project
NEXT STEPS: Staff will reach out to residents affected by the restricted parking along 34th Street
between Decatur Lane and 200 feet east of Minnehaha Creek. Staff is expecting to present a “No
Parking” resolution at the April 4, 2016 council meeting for Council consideration.
The project is anticipated to start in May and will last approximately 6 months. Work on any one
block will usually last about five to six weeks. Streets with watermain work may take longer to
complete. During that time, crews will replace the curb and gutter, if needed, then remove the
pavement, grade the street, and then pave the first layer of bituminous. During this work, residents
will nearly always have access to their driveways and overnight parking will be allowed on the
street. However, driveways will not be accessible for one week if concrete aprons are replaced.
The final layer of bituminous is typically placed near the end of the project and will result in
another day of disruption for any one block.
Should the City Council approve this Project, the following schedule is proposed:
Council Study Session February 8, 2016
Approval of Plans/Authorization to Bid by City Council February 29, 2016
Advertise for bids March 2016
Bid Opening March 24, 2016
Bid Tab Report to City Council; Award contract April 4, 2016
Begin Construction May 2016
Project Completion November 2016
Special City Council Meeting of February 29, 2016 (Item No. 3a) Page 24
Title: 2016 Pavement Management and Connect the Park! Construction Project
RESOLUTION NO. 16-____
RESOLUTION ACCEPTING THE PROJECT REPORT,
ESTABLISHING IMPROVEMENT PROJECT NOS. 4016-1000
APPROVING PLANS AND SPECIFICATIONS, AND AUTHORIZING
ADVERTISEMENT FOR BIDS FOR IMPROVEMENT
PROJECT NO. 4016-1000
WHEREAS, the City Council of the City of St. Louis Park has received a report from the
Project Manager related to the 2016 Local Street Rehabilitation Program.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of St. Louis
Park, Minnesota, that:
1. The Project Report regarding Project No. 4016-1000 is hereby accepted.
2. Such improvements as proposed are necessary, cost effective, and feasible as detailed in
the Project Report.
3. The proposed project, designated as Project No. 4016-1000, is hereby established and
ordered.
4. The plans and specifications for the making of these improvements, as prepared under the
direction of the Project Manager, or designee, are approved.
5. The City Clerk shall prepare and cause to be inserted at least two weeks in the official City
newspaper and in relevant industry publications an advertisement for bids for the making
of said improvements under said-approved plans and specifications. The advertisement
shall appear not less than ten (10) days prior to the date and time bids will be received by
the City Clerk, and that no bids will be considered unless sealed and filed with the City
Clerk and accompanied by a bid bond payable to the City for five (5) percent of the amount
of the bid.
6. The Project Manager, or designee, shall report the receipt of bids to the City Council shortly
after the letting date. The report shall include a tabulation of the bid results and a
recommendation to the City Council.
Reviewed for Administration: Adopted by the City Council February 29, 2016
City Manager
Mayor
Attest:
City Clerk
Special City Council Meeting of February 29, 2016 (Item No. 3a) Page 25
Title: 2016 Pavement Management and Connect the Park! Construction Project
RESOLUTION NO. 16-____
RESOLUTION ACCEPTING THE PROJECT REPORT,
ESTABLISHING IMPROVEMENT PROJECT NOS. 4016-2000
APPROVING PLANS AND SPECIFICATIONS, AND AUTHORIZING
ADVERTISEMENT FOR BIDS FOR
IMPROVEMENT PROJECT NO. 4016-2000
WHEREAS, the City Council of the City of St. Louis Park has received a report from the
Project Manager related to the 2016 Connect the Park! project.
WHEREAS, to take advantage of contract pricing and minimize construction disruption,
these segments will be bid with Project no. 4016-1000: Pavement Management Project;
NOW THEREFORE BE IT RESOLVED by the City Council of the City of St. Louis Park,
Minnesota, that:
1. The Project Report regarding Project No. 4016-2000 is hereby accepted.
2. Such improvements as proposed are necessary, cost effective, and feasible as detailed in
the Project Report.
3. The following segments are hereby established and ordered:
Flag Avenue (Between Minnehaha Circle and 34th Street)
34th Street (Between Flag Avenue and Aquila Lane)
34th Street (Between Aquila Lane and Texas Avenue)
Aquila Lane (Between 34th Street and south of Boone Avenue)
Aquila Avenue (Between north of Boone Avenue to Minnetonka Boulevard)
Utah Avenue (Between 30 ½ Street and Minnetonka Boulevard)
4. The plans and specifications for the making of these improvements, as prepared under the
direction of the Project Manager, or designee, are approved. The Project Manager is
allowed to make adjustments to these plans and specifications, such as narrowing the
width of boulevards or sidewalks, in cases where special circumstances exist in the field,
such as the location of trees, provided that these adjustments will make a material
difference in addressing any special circumstances that may exist.
5. The City Clerk shall prepare and cause to be inserted at least two weeks in the official
City newspaper and in relevant industry publications an advertisement for bids for the
making of said improvements under said-approved plans and specifications. The
advertisement shall appear not less than ten (10) days prior to the date and time bids will
be received by the City Clerk, and that no bids will be considered unless sealed and filed
with the City Clerk and accompanied by a bid bond payable to the City for five (5) percent
of the amount of the bid.
Special City Council Meeting of February 29, 2016 (Item No. 3a) Page 26
Title: 2016 Pavement Management and Connect the Park! Construction Project
6. The Project Manager, or designee, shall report the receipt of bids to the City Council
shortly after the letting date. The report shall include a tabulation of the bid results and a
recommendation to the City Council.
Reviewed for Administration: Adopted by the City Council February 29, 2016
City Manager
Mayor
Attest:
City Clerk
!!!!!!!!
!
!
!
!!!!!!!!
!!!!!!!!!!!!!!!!!!!!!!
!
!!
!
!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
!
!
!
!
!
!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
!
!
!
!!!!!
!
!
!
!
!
!
!
!
!
!
!
!
!
!
!!!!!!!!!HANNAN
LAKE VICTORIA
LAKE
COBBLE
CREST
LAKE
MINNEHAHA
CREEK
WESTLING
POND
MINNEHAHA
CREEK
WETLANDS
SUMTER
SEDIMENT
BASIN
AMHURST
")5
£¤169
¬«7 TEXASMINNETONKA
29TH
BLAKEFREDE
RI
C
K
32ND
34THINDEPENDENCEBOONE32ND
36TH
CAVELL
AQUILAHILLSBORO
28TH
35THBOONE
AQUILA WYOMINGDIVISION
33RD
36TH
37TH
S E R V I C E D R H I G H W A Y 7
WALKERWYOMING31ST
34THSUMTER33RD
32 1/2
HILLSBORO31ST
SUNSET RIDGEENSIGN29TH
30 1/2
BOONEYUKON31ST
34 1/2 UTAHXYLONENSIGNSUMTERSUMTERGETTYSBURGVIRGINIA31ST
ZINRANXYLONYUKONVIRGINIACAMBRIDGECAVELLXYLONVIRGINIAWYOMINGUTAHDECATURFLAGPHILLIPS37TH
A Q U I L A A V E S TO W B H W Y 7HILLSBOROCAVEL
L
28TH
KNOLLWOOD
MALL
ACCES VIRGINIAMINNEHAHA
MINNEHAHA AQUILAAQUILABOONEINDEPENDENCEFLAGVIRGINIAVIRGINIAGETTYSBURGGETTYSBURG AQUI
LA
AQUILAUTAHGETTYSBURGDECATURT E X A TONKACAVELLSBHWY169STOHWY7HWY7TONBHWY169SWBH W Y 7 TOS
B
HWY169PRIVA
T
EPRIVATEPRIVATE2016 Pavement Management & Sidewalk Construction
Ü
Legend
Watermain and Pavement Rehabilitation
Pavement Rehabilitation
Proposed Sidewalks
Existing Sidewalks
!!Existing Trails
Railroad
Lakes
Parcels
0 750 1,500 2,250 3,000 Feet 1 inch = 1,000 feet
Special City Council Meeting of February 29, 2016 (Item No. 3a)
Title: 2016 Pavement Management and Connect the Park! Construction Project Page 27
!!!!!
!
!
!
!
!
!
!
!
!
!!!!!!!!!
!!!!!!!!!!!
!!!!!
!!!!!!!!!
!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
!!!!!!!!!
!
!
!!!!!!!!!
!!!!!!!!!!!!!!!!!
!!!
!
!!!
!
!
!
!
!
!
!!!!!!
!
!
!
!!!!
!!!!!!!
!
!
!
!
!
!
!!!!!!!!!!!!!!!!!!!!!!!!
!!!!!!!!!!!!!!!!
!
!
!
!
!
!
!
!
!
!
!!!!
!
!
!!!!!
!!!
!
!
!
!
!!!
!
!
!!!!!!!!!!!!!!!!!!!!!!
!!!!!!!!
!!!!!!!!!!!!!!!!
!!!!!!!!!!
!!!!!!
!!!!!!!!!!!!!!
!
!
!!!
!
!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
!!!!!!!!!!!!!!!!!!!!!!!!!!!
!!!!!!!!!!!!!
!!
!
!!!!!!
!
!
!!
!
!
!
!!!!!!!!!!!!!!!!!!!!!!!!!
!
!
!!!!!!!!!!!!!!
!
!
!!
!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
!!!!!!!!!!!!!!!!!!!!!!!!
!!!!!!!!!
!
!
!
!!!!!!!!!!!!!!!!!!!!!!!!34TH ST
LAKE S
T
27TH ST
WALKE R ST ALABAMA AVETEXAS AVE44 TH S
TFLORIDA AVEOXFOR
D
S
T GEORGIA AVEYOSEMITE AVE41ST STIDAHO AVERH ODE ISL AND AVEJERSEY AVEWOODDALEAVE37TH ST LOUISIANAAVEBNSF RR
EXCEL
SI
O
R
B
L
V
D
LI
B
R
A
R
Y
L
N
3 5 T H S T
38TH STKENTUCKYAVE
39TH ST
CEDARLAKE RD
VERNON AVEKIPLINGAVEWAYZATAB L V D
2 8 T H S T
F O RD RD
INGLEWOOD AVESHELARDPKWY
25 1/2 ST
GORHAMAVEPARK G
L
E
N
R
D
BRUNSWICK AVEBELTLINEBLVDMINN ETON KA BLVD
EXCELSIOR B
L
V
D
31STST
BROWNDALEAVE16TH ST
HUNTINGTON AVEZARTHAN AVECLUB RD
36TH S T
23RD S T
26TH ST
3 61/2STMARYLAND AVEMOR NIN GSID E RDZINRAN AVETOLEDO AVEMELROSEAVE32ND ST
U TICAAVENORTH
S
T
42ND ST
DOUGLASAVE
GLENHURSTAVE24TH ST
HAMILT ON ST
XENWOOD AVEWEBSTER AVENEVADA AVEF R A N K LIN A VE
POWELLRD
VIRGINIA CIR
22ND ST
29TH ST
40TH STDAKOTA AVESALEM AVELYNN AVE25TH ST
BASSWOODRD18THSTOTTAWA AVE14TH ST
FRANCE AVECAMBRIDGE STQUEBEC AVERALEIGHAVEUTAH AVESUMTER AVEAQUILAAVECOLORADO AVEPENNSYLVA NIA AVEEDGEWOOD AVERIDGEDR
MONTEREY AVEHAMPSHIRE AVE33RD STOREGON AVESUNS ET BLVDCPRR
PARK CE N T ERBLVDUTICA AVE35TH ST
18TH ST
AQUI
LA
A
V
E
WEBSTER AVEUTICA AVE32ND ST XENWOOD AVEYOSEMITE AVE31ST STBRUNSWICK AVEIDAHO AVEQUEBEC AVECP RR
CP
RRCP RRKENTUCKY AVEGEORGIA AVE29TH ST
37TH S T
27TH ST
2 2 N D S T
QUENTIN AVEWAYZATA BLVD
JOPPA AVE37TH ST
36TH ST TEXASAVE34TH STFLAGAVEJERSEY AVEALABAMAAVE2 3 RD S TQUENTI
NAVEFLA
G
AVEFORD RDLAKE ST34TH ST
OXFORD ST OTTAWA AVEWO
ODDAL
EA
V
E
33RD ST
28TH ST
16TH ST
36TH ST
HUNTINGTON AVE35TH ST
JOPPA AVE26TH ST
27TH ST
ALABA MA AVEEDGEWOOD AVE28TH ST
CEDAR
L
A
K
E
R
D
31ST ST
25TH ST
3 9 T H S T
26TH ST
16TH ST
1ST ST2ND STPARKPLACEBLVDZARTHANAVEZARTHAN AVETOLEDOAVE
32ND ST
42ND ST
42ND STAQUILALN GLENHURST AVEBROOK AVEXENWOOD AVEEDGE
B
R
O
O
K
D
R
FORESTRD
NEVADA AVE40TH L
N
ELIOT
VI
E
W
R
D
43 1/2 ST
MACKEY AVE40TH
S
T
DAKOTA AVEDAKOTA AVESALEM AVELYNN AVELYNN AVE18TH ST
MON
T
E
R
E
Y
D
R
V A L L A C H E R A V EWESTWOODHILLSDRWESTWOODHILLSDR30 1/2 ST
34 1/2 ST
14TH ST
BOONEAVEBOONEAVE
BOONEAVEWE
S
T
MORELANDL
NUTAHDRQUE
B
ECA
VEQ UEBECAVERALEIGH AVERALEIGH AVEX YLONAVEXYLON AVEXYLON AVEXYLON AVEGAMBLE DR
22ND LN
B
R
O
W
N
L
O
W
A
V
E
35 TH STJORDAN AVEDART AVEUTAH AVEUTAHAVEUTAHAVESUMTERAVEBURD
PL
STANLEN RD
CA
V
EL
L
AVECAVELL AVECAVELL AVEPARKLANDSRDCOLORADO AVECOLORADO AVECEDAR LAKE AVEKILMER AVEKILMERAVEPARK COMM ON S D R
32 1/2 ST
CEDARWOODRD
C E D ARW
O
O
D
RD
MEADOWBROOK RDPARKER RD
BLACKSTONE AVEBLACKSTONE AVEBLACKSTONE AVE13TH LN13TH LN
TAFT AVEWYOMING AVEWYOMINGAVEEDGEWOODAVEEDGEWOOD AVE13 1/2 ST
M
O
NIT
O
R
S
T
FORD LN
RANDAL
L
A
V
E
INDEPENDENCEAVEINDEPENDENCEAVEINDEPENDENCEAV EINDEPENDENCE AVEPA R KWOODS R D
MONTEREY AVEHAMPSHIRE AVEHAMPSHIRE AVE33 R D S T
33RD ST 33RD ST NATCHEZ AVENATCHEZAVENATCHEZ AVEW O L F E PK W Y
24TH ST W
OREGON AVEOREGON AVEOREGON AVEREPUBLIC AVEVIRGINI
AAV
EVIRGINIA AVEVIRGINIAA V E
VIRGINIA AVEPRINCETON AVEPRINCETON AVEWESTSIDE DR
DECATURLNYUKON AVEY U KONAVEGETTYSBURGAVEGETTYSBURG AVECAVELLLN
H ILLSBOROAVEHI
LLSBOROAVEHILLSBORO AVEHILLSBOROAVEPARKDALE
D
RLANCASTERAVE
PHILLIPS PKWYG LENHURSTRDCE
D
A
RLAKERDHILLL
N
DECATURAVEDECATUR AVEMEADOWBRO
O
K
BLVDMEAD
O
WBROOK
B
LV
D
GLEN PL
HIGHWOODRD
MINNEHAHA
CIRNEXCELSIORWAYWOODLAND DRBROOKVIEWDR F
OR
E
S
T
L
N
LOUISIANA CTLNFAIRWAYLN
ENSIGNAVETE X ATONKAAVEWILLOW LNWILLOWLNPRKR24TH
LN WESTWOODHI LLSCRV
AQUILACIRBOONECT WESTRIDGE LNMINNEHAHA
CT
TEXAS
CIR
OAK LEAF
CT
FORD
CIR
OTTAWA AVE28TH S
TAQUILAAVE
31ST
ST
YOSEMI TE AVEAQ UILAAVEFLAG AVE31ST ST
CEDAR LAKE RD
24TH
S
T
31ST ST
22ND
ST COLORADOAVEBARRY ST
ZARTHAN AVE16TH ST
ALABAMA AVE14T H ST
FLAG AVE16TH ST
1 6 TH ST
26TH
ST
SALEM AVEQUEBEC AVEPENNSYL VANIA AVEZINR AN AVEGLENHURST AVETOLEDOAVE18TH ST
23RD ST
31STST
SALEMAVELYNN AVEPENNSYLVANIAAVECOLORADO AVE23RDST
24TH ST
HUNTINGTON AVE18TH ST
27TH STDAKOTA AVE25THST
VERNON AVE41ST ST
29TH STMARYLAND AVE28TH
ST
25TH ST
18 T H S T
26TH ST
ID
A
H
ONEVADA AVE24TH
ST
23RD ST
RALEIGH
AVE
37TH ST
22ND ST
31ST
ST
18TH
KIPLING AVEPENNSYLVANIA AVESUMTER AVE23RD
ST
FRANKLI N AVE
WEBSTER AVEWEBSTERAVEFLORIDA AVE28TH ST
OTTAWA AVEOTTAWA AVE14TH ST
RHODE ISLAND AVE16TH ST
22ND ST BRUNSWICK AVE16THST
DIVISION ST YOSEMITE AVEJOPPA AVEDAKOTAAVE39TH ST INGLEWOOD AVEFRANKLIN AVE
41ST ST
29TH STWEST END BLVDDUKE DR16TH
ST
UTICA AVECOBBLECREST CTCOOLIDGE AVEBROWNDALE AVELOUISIANA CIRLOUISIANAAVECAMBRIDGE ST
G ETTYSBURGAVE3 5T H ST
MINNEHAHA CIR N
FLAG AVE
WAYZATA BLVD
WAYZATA BLVD
!f
!f
!f !f
89:w
89:w
Westwood Hills Nature Center
Bass Lake PreserveLouisiana Oaks
Wolfe Park
Aquila Park
Twin Lakes Park
Dakota Park
Texa-Tonka Park
Edgebrook Park
Lamplighter Park
Browndale Park
Nelson Park
Ford Park
Northside Park
Shelard Park
Cedar Manor Park
Carpenter Park
Cedar Knoll Park
Fern Hill Park
Ainsworth Park
Otten Pond
Walker Field
Pennsylvania Park
Birchwood Park
Elie Park
Jersey Park
Minikahda Vista Park
Lilac Park
Keystone Park
Willow Park
Hampshire Park
Freedom Park
Carroll Hurd Park
Oregon Park
Sunset Park
Center Park
Roxbury Park
OAK HILL PARK
Webster Park
Knollwood Green
Bass Lake Park
Cedarhurst Park
Isaac Walton League/Creekside
Justad Park
Jorvig Park
Jackley Park
Town Green Park
Connect the Park!Proposed 10 Year Sidewalks CIP
Sidewalks CIP
2015
2016
2017
2018
2019
2020
2021
2022
2023 1 Miles
Ë
Trail Bridges
!f 2014
!f 2018
!f 2019
!f 2020
89:w Pedestrian Crossing Signal
Proposed Amendments
Current Sidewalks
Lakes
Parks
Railroad
!!Current Trails
Roads
Special City Council Meeting of February 29, 2016 (Item No. 3a)
Title: 2016 Pavement Management and Connect the Park! Construction Project Page 28
Meeting: Special City Council
Meeting Date: February 29, 2016
Written Report: 4a
EXECUTIVE SUMMARY
TITLE:
SWLRT Updates
RECOMMENDED ACTION: None at this time.
POLICY CONSIDERATION: Updates are provided to keep the City Council informed as the
SWLRT project moves forward.
SUMMARY:
106 Historical Review
Over the past several years the SPO has been assessing the SWLRT project effects on historic
properties along the corridor. In St. Louis Park three properties were identified: the Peavey-Haglin
Experimental Grain Elevator, the Chicago, Milwaukee, St. Paul & Pacific Railroad Depot (both
on the historic register) and the Hoffman Callan Building (eligible for historic designation). City
staff and a representative from the St. Louis Park Historical Society have been consulting parties
during this process. There are not any adverse effects identified to any of these properties, however
there will be a “Construction Protection Plan” for the historic depot and grain elevator. Additional
information is in the “Discussion” portion of this report.
Noise Wall Neighborhood Meeting
On February 18th there was a neighborhood gathering on the proposed noise wall west of Wooddale
Avenue. Seven neighbors gathered with SPO and city staff to learn about the location and type of
noise wall. The wall will be largely unseen, and neighbors were able to discuss several aspects of
the project with staff. Graphics showing the location of the wall are attached.
Station Design Committee
The first meeting of the Station Design Committee was held on February 23rd. The Committee is
working with City Staff and Southwest Project Office (SPO) to offer color and theme ideas that
will be used to create options for the graphic panels and colors for the station platforms.
Aesthetic and Safety Enhancements to SWLRT Bridges in St. Louis Park
Staff is continuing to cooperate with Three Rivers Park District and the SPO to identify potential
aesthetic and safety enhancements to the Beltline Regional Trail Bridge and the bridge structures
at Louisiana Avenue and Minnehaha Creek along the SWLRT line.
VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged
community.
SUPPORTING DOCUMENTS: Discussion
Noise Wall Graphics
Prepared by: Meg McMonigal, Planning and Zoning Supervisor
Jack Sullivan, Senior Engineering Project Manager
Reviewed by: Kevin Locke, Community Development Director
Approved by: Tom Harmening, City Manager
Special City Council Meeting of February 29, 2016 (Item No.4a) Page 2
Title: SWLRT Updates
DISCUSSION
Section 106 Historical Review
Section 106 of the National Historic Preservation Act of 1966 (commonly referred to as Section
106) prescribes how federal agencies must consider the effects of action on historic properties prior
to taking on a project such as SWLRT. The federal governments consults with the Minnesota
State Historic Preservation Officer (SHPO) to identify historic properties and make a
determination on the proposed project’s effect. Any identified adverse effects on historic properties
must be avoided, minimized and/or mitigated. The state consults with other parties, including in
St. Louis Park’s case, the city and the Historical Society. City Staff and a representative from the
St. Louis Park Historical Society have been consulting parties for this process.
In St. Louis Park three properties were identified:
the Peavey-Haglin Experimental Grain Elevator (on the historic register),
the Chicago, Milwaukee, St. Paul & Pacific Railroad Depot (on the historic register), and
the Hoffman Callan Building (eligible for historic designation).
No adverse effect were identified to any of these properties. Originally there was a potential effect
to the Depot because of the need for a noise wall; however the LRT cross-over track was moved
to another location and the noise wall was moved west and it will not be in view from the Depot.
The Hoffman Callan Building (also known as ASAP) was eligible due to its age (over 50 years)
and its unique architecture as a round, concrete building. This building was removed late last year
as a part of redeveloping the site and surrounding area for the Shoreham development.
Through the development review process, the City required historic documentation prior to the
demolition of the building and this has been completed.
For the Grain Elevator and Depot, a “Construction Protection Plan” (CPP) will be required. This
report requires inspection and documentation of the existing conditions at the buildings and sites,
and establishes protection measures and procedures for them. A part of the CPP includes
Vibrations Management and Remediation Measures. This includes pre- and post-construction
surveying, and a methodology for monitoring vibration during the LRT project. All owners of
historic property will be consulted during this process.
A Memorandum of Understanding (MOU) is being prepared for all of the Consulting Parties to
sign. Unless the City Council would like further review of this information, it would be appropriate
that the MOU be signed by the City Manager
Aesthetic and Safety Enhancements to SWLRT Bridges in St. Louis Park
We have engaged the expertise of the consulting firm WSB & Associates to help staff and Three
River Park District (who will own the regional trail bridge) to identify opportunities for
enhancements to the regional trail bridge over Beltline Boulevard. The trail bridge is
approximately 1,700 feet long and at its highest point reaches approximately 36 feet tall. Because
of the expansive footprint of the bridge, the proximity to the proposed Beltline Boulevard station
platform, and expected substantial redevelopment opportunities in this area, staff believes that this
bridge structure needs aesthetic and safety enhancements above the minimal design offered by the
SPO. The ideas that staff are exploring in greater detail are bridge geometrics (a bowed truss
instead of a box truss), bridge coloring, upgraded railing along the entire bridge length and the
installation of pedestrian level lighting along the elevated trail. Staff believes these enhancements
Special City Council Meeting of February 29, 2016 (Item No.4a) Page 3
Title: SWLRT Updates
will have the potential to create a bridge structure that has the aesthetic quality of other recent St.
Louis Park community infrastructure investments.
Staff is suggesting that many of the design enhancements suggested for the Beltline regional trail
bridge could be replicated at the bridge structures where the LRT line crosses over the Minnehaha
Creek and Louisiana Avenue. Staff is expecting to bring bridge visualizations and potential costs
components to the City Council in March or early April.
The SPO has indicated that any proposed upgrades to the bridges are not currently identified nor
is there funding available within the project budget for such improvements. Potential funding
sources are being investigated by staff and we expect to present more information on this at future
Council meetings.
Other Updates
CSAH #25 Concept Work
City staff is working with Hennepin County on a Request for Proposals (RFP) to hire a consultant
to create a new concept for an urban boulevard along CSAH #25 from Highway 100 to France
Avenue (city border). The intent is to create one to two concepts that that address auto, bike,
transit and pedestrian mobility and the interface with adjacent property. These will be forwarded
to the City Council and County for approval before moving to a next phase.
State Bonding
Last year we submitted a bonding request on our SWLRT items to the State to be included in the
Governor’s budget. The items were not included in that budget, however our Lobbyist Vic Moore
is drafting language for bills that would appropriate money through state bonds. The requests
would be for property acquisition for roadway connections, for trail connections and utility work
near the stations. Additional information will be forthcoming as this process moves forward.
22
Proposed Noise Barrier
Draft –Work in Process
Special City Council Meeting of February 29, 2016 (Item No. 4a)
Title: Approval of City Disbursements Page 4
23
Barrier Cross-section
Special City Council Meeting of February 29, 2016 (Item No. 4a)
Title: Approval of City Disbursements Page 5
24
Barrier Rendering
Special City Council Meeting of February 29, 2016 (Item No. 4a)
Title: Approval of City Disbursements Page 6
25
View of Barrier Along City Requested Trail
Special City Council Meeting of February 29, 2016 (Item No. 4a)
Title: Approval of City Disbursements Page 7