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HomeMy WebLinkAbout2017/01/23 - ADMIN - Agenda Packets - City Council - Study SessionAGENDA JANUARY 23, 2017 (Councilmember Sanger Out) STUDY SESSION 6:00 p.m. DINNER GATHERING - Fire Station #1 (3750 Wooddale Ave. S.) - Optional 6:30 p.m. JOINT MEETING OF CITY COUNCIL / HRC / MAC - Fire Station #1 Discussion Items 1. Joint Meeting with the Human Rights Commission and the Multi-Cultural Advisory Committee Written Reports 2. Fourth Quarter Investment Report (October – December 2016) 3. Update Regarding 2544 Highway 100 S. (Lutheran Church of the Reformation Site) 4. Vision St. Louis Park Update Auxiliary aids for individuals with disabilities are available upon request. To make arrangements, please call the Administration Department at 952/924-2525 (TDD 952/924-2518) at least 96 hours in advance of meeting. Meeting: Study Session Meeting Date: January 23, 2017 Discussion Item: 1 EXECUTIVE SUMMARY TITLE: Joint Meeting with the Human Rights Commission and the Multi-Cultural Advisory Committee RECOMMENDED ACTION: Not applicable POLICY CONSIDERATION: Not applicable SUMMARY: The primary purpose of this discussion is to allow the members of the HRC and MAC to share thoughts and provide input regarding their relationship with the City Council including:  Timing of when the MAC and HRC are contacted for input  Identification of issues relevant to the missions of the MAC and HRC  Need for clear, written communication when there is an expectation of reports or responses from the MAC and HRC  Scope of the MAC and HRC’s role and status as a committee/commission Gordon Goodwin with the Center for Social Inclusion will be facilitating the conversation. FINANCIAL OR BUDGET CONSIDERATION: Not applicable. VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged community. SUPPORTING DOCUMENTS: Bylaws of the HRC Prepared by: Tom Harmening ST. LOUIS PARK, MINNESOTA HUMAN RIGHTS COMMISSION BY-LAWS Revised March 20, 2007 and Approved by City Council on April 16, 2007. The St. Louis Park Human Rights Commission was established May 20, 1968. Article I - The Commission 1.1 Name of Commission. The name of the Commission shall be the “St. Louis Park Human Rights Commission”, which is referred to herein from time to time as “The Commission”. 1.2 Powers. The powers of the commission shall be vested in the Commissioners thereof in office from time to time. 1.3 Mission, Vision, Values, and Goal Statements. The Commission shall operate under the tenets of these mission, vision, values and goal statements. 1.31 Mission • The purpose of the human rights commission shall be to advise the city council in its efforts to ensure all citizens protection of their human rights and full and equal opportunity for participation in the affairs of this community. The commission assists individuals and groups in cultivating a community that embraces principles of equity and respect for all of its citizens. 1.32 Vision • The Commission adheres to the vision set forth by the City 1.33 Values • The Commission adheres to the values set forth by the City 1.34 Goals • Study and review programs and policies and advise and aid the city council in enlisting the cooperation of agencies, organizations and individuals in the city in an active program directed to create equal opportunity and eliminate discrimination. • Make recommendations to the city council regarding formulation and implementation of human rights programs for the city. The programs shall be directed toward increasing the effectiveness and direction of all individuals and agencies of the city through planning, policy-making and education in the area of human rights. • Advise the city council with respect to human rights issues arising out of or in connection with the plans or operations of any city department or agency and recommend the adoption of such specific policies or actions as may be needed to protect human rights in the city. • Advise and recommend to the city council programs or legislation to eliminate inequalities of opportunity in the area of human rights. Study Session Meeting of January 23, 2017 (Item No. 1) Title: Joint Meeting with the Human Rights Commission and the Multi-Cultural Advisory Committee Page 2 • Publish and distribute to the public at large any materials necessary or advisable to carry out its functions, subject to requirements of the city council. • Make studies, surveys and investigations necessary or advisable to carry out its functions. • Sponsor such meetings, institutes, and forums and other educational activities as will lead to clearer understanding of local human rights issues and contribute to their proper resolution. Article II - Officers 2.1 Officers. The officers of the Commission shall be Chair, and Vice-Chair. 2.2 Chair. The chair shall preside at all meetings of the commission. The chair shall also be responsible for appointing Commission members to task force committees. The Chair’s position rotates annually and the chair serves for one year. 2.3 Vice-Chair. The vice-chair shall perform the duties of the chair in the absence or incapacity of the chair; and in case of the resignation or death of the chair, the vice-chair shall perform such duties as imposed on the chair until such time as the commission shall select a new chair. The Vice-Chair serves for one year. 2.4 Secretary (if applicable). The secretary shall be responsible for ensuring proper notice of all meetings is given. The secretary shall also be responsible for the minutes of all meetings and for the recording of all official actions of the commission in accordance with MN Statute and City policy. The secretary shall perform other duties as the commission shall prescribe. 2.5 Staff Liaison. A staff liaison to the Human Rights Commission shall be appointed by the city manager and shall be subject to the administrative rules and regulations of the city. The staff liaison may facilitate or assist in the meetings and shall be responsible for recording attendance of commission members. The staff liaison is responsible for keeping the city manager informed regarding the business of the commission and shall communicate to the city manager any problems or issues that may arise. The staff liaison shall also be responsible for assisting the commission in considering their financial needs and, if deemed necessary by the commission, shall request appropriate funding from the city council through the annual budget process. 2.6 Delegation of Duties. Officers may delegate duties of their position to other personnel as deemed appropriate by the commission. Article III - Election of Officers 3.1 Elections and Terms of Office. The chair and vice-chair shall be elected from the commission membership by its members at the regular meeting in December of each year, or as shortly thereafter as possible. Terms of office shall be for one year and shall run from January 1st through December 31st of each year, or until a duly elected successor takes office. Study Session Meeting of January 23, 2017 (Item No. 1) Title: Joint Meeting with the Human Rights Commission and the Multi-Cultural Advisory Committee Page 3 3.2 Vacancies. Should the office of chair or vice-chair become vacant, the commission shall elect a successor from its membership at the next regular meeting, and such election shall be for the unexpired term of said office. Article IV - Meetings 4.1 Meetings. All meetings of the commission shall be conducted in accordance with the Minnesota Open Meeting Law. 4.2 Annual Meeting. The annual meeting of the commission shall be the regular meeting in December at which time elections will be held and the schedule for the following year’s regular meeting schedule will be considered. 4.3 Regular Meetings. The regular meetings of the commission shall be held on the third Tuesday of the month at City Hall at 7:00 p.m. The commission may, by a majority vote, change the regular meeting dates for any reason provided proper public notice of the changed meeting is provided to the public. 4.4 Holidays. The Commission shall hold regular meetings as set forth in section 4.3. [provided however, that when the day fixed for any regular meeting of the Commission falls upon any of the following holidays: Ash Wednesday, Chanukah, Christmas, Veterans Day, Independence Day, Thanksgiving Day, President’s Day, Martin Luther King Jr. Day, New Year's Day, Passover (first two nights), Rosh Hashanah, and Yom Kippur, such meeting shall be held at the same hour on the next succeeding Tuesday not a holiday. (For Chanukah, Christmas, Passover, Rosh Hashanah and Yom Kippur, the holiday includes the evening before the holiday.) All regular meetings of the Commission shall be held in the City Hall of the City or other public building as noticed. 4.5 Special Meetings. Special meetings of the Commission may be called by the chair or two commissioners, or by the city council, for the purpose of transacting any business designated in the call. The call for special meeting shall be delivered in compliance with state law. The secretary must deliver to the commissioners at least three days prior to the meeting a notice of the date, time, place and purpose of the special meeting. If however, all commissioners attend and participate in the meeting, these notice requirements are not necessary. The presence of any commissioner at a special meeting shall constitute a waiver of any formal notice unless the commissioner appears for the special purpose of objecting to the holding of such meeting. Notice of the date, time, place and purpose of a special meeting must also be posted by the secretary on the principal bulletin board of the city at least three days prior to the date of the meeting. 4.5 Emergency Meetings. An emergency meeting may be called by the chair due to circumstances which require immediate consideration. The staff liaison may notify commissioners by any means available. A good faith effort shall be made to provide notice of the meeting to any news medium that has filed a written request for notice of meetings. The notice shall include the purpose of the meeting. 4.5 Quorum and Voting. The presence of a majority of all currently appointed members of the commission shall constitute a quorum for the purpose of conducting its business and exercising its powers and for all other purposes. In the event a quorum is not reached, a smaller number of members may meet to discuss the business of the commission and recommendations may be made, however, formal action must be reserved for such time as a quorum of the commission is reached. Study Session Meeting of January 23, 2017 (Item No. 1) Title: Joint Meeting with the Human Rights Commission and the Multi-Cultural Advisory Committee Page 4 Article V - Agenda and Records of Proceedings 5.1 Agenda Preparation. The agenda for regular and special meetings of the commission shall be prepared by the staff liaison subject to approval by the chair. Items to be placed on the agenda may be proposed by the chair, a commission member, the staff liaison or at the request of the city council. Residents, businesses, or other interested parties may contact individual commission members or the staff liaison to request that an item be placed on the agenda for consideration. All agenda topics presented by the city council will be placed on an appropriate agenda, requests from other parties will be placed on an appropriate future agenda at the discretion of the chair. . 5.2 Approval of the Agenda. The agenda shall be approved at each meeting prior to discussion of any item on the agenda. At the time of agenda approval, items may be removed and the order of business may be modified by a majority vote of members present at the meeting. Prior to adjournment, members present may communicate items recommended for inclusion on future agendas. 5.3 Record of Proceedings. All minutes and resolutions shall be in writing and shall be copied in the journal of the proceedings of the Authority. Records shall be kept in accordance with MN Statute and Rules regarding preservation of public records and the MN Data Privacy Act. Article VI - Attendance and Performance of Duties 6.1 Attendance. Regular attendance at meetings is a requirement for continued membership. Commission members are expected to attend regular and special commission meetings and assigned committee meetings. Planned absences communicated to the commission chair or committee task force chair in advance of the meeting will be deemed excused. Any other absence will be deemed unexcused. The commission will approve and record the approval of all excused and unexcused absences. 6.2 Reporting. Council will be informed if a member receives three unexcused absences in any calendar year, if a member attends scheduled meetings irregularly or if a member is frequently absent from scheduled meetings. 6.3 Performance of Duties. Commissioners are expected to adequately prepare for meetings. Commissioners unable to complete an assigned task should notify the commission chair or task force chair as soon as possible. The commission may ask the Council to review a member's appointment based upon its assessment of significant non- performance of duties. Article VII - Commission Activities 7.1 Annual Work Plan. The commission will adopt an annual work plan that details activities and projected timelines for the calendar year. • The chair may appoint commission members to be primarily responsible for each work plan activity. • The commission may establish task force committees to oversee work plan activities, chaired by members appointed by the chair. Study Session Meeting of January 23, 2017 (Item No. 1) Title: Joint Meeting with the Human Rights Commission and the Multi-Cultural Advisory Committee Page 5 • Commission work plans will be submitted to the City Council by January 1st or as shortly thereafter as practicable. • Commission members will attend a study session to discuss the annual work plan with the City Council. A written mid-year progress report is due by July 31 of each year. 7.2 Task Forces. The commission may create task force committees to investigate and perform duties related to subjects of interest to the commission and to oversee work plan activities. • Task force committees will be chaired by commission members appointed by the commission chair. • A task force consists of at least two appointed commission members, one of whom will be designated committee chair or committee co-chair by the commission chair. A majority of the task force must be present to conduct business, including at least two commission members. • The commission may consolidate or dissolve existing task forces at any time. • The task force chair may appoint other commission members and representatives from the broader community to the task force. • The task force chair shall report about task force activities as an agenda item at regular commission meetings. 7.3 City Council Annual Report. The commission will submit an annual report to the City Council summarizing the past year's activities. The report may highlight issues of concern and other information the commission feels appropriate to convey to the city council. • The commission chair or designee will prepare the report for approval by the commission. Commission members may submit signed addenda presenting alternative conclusions or perspectives. • The report and addenda are submitted with the current year work plan by January 1 or as soon thereafter as possible. Article VIII - By-Laws and Rules 8.1 Amendments. These By-Laws may be amended by a majority of all voting member of the commission. Commission members must be given one month's advance notice regarding proposed amendments prior to formal commission action. Amendments to these procedures can only be considered at a regular meeting of the commission. 8.2 City Council’s Rules and Procedures for Boards and Commissions. These by-laws are subject to the City Council’s Rules and Procedures for Boards and Commissions, amended by Resolution 06-148 on September 18, 2006 and Chapter 2, Administration, the St. Louis Park City Code. Study Session Meeting of January 23, 2017 (Item No. 1) Title: Joint Meeting with the Human Rights Commission and the Multi-Cultural Advisory Committee Page 6 Meeting: Study Session Meeting Date: January 23, 2017 Written Report: 2 EXECUTIVE SUMMARY TITLE: Fourth Quarter Investment Report (October – December 2016) RECOMMENDED ACTION: No action required at this time. POLICY CONSIDERATION: None at this time. SUMMARY: The Quarterly Investment Report provides an overview of the City’s investment portfolio, including the types of investments held, length of maturity, and yield. FINANCIAL OR BUDGET CONSIDERATION: The total portfolio value at December 31, 2016 was approximately $64 million. About 60% of the portfolio is in longer term investments that include U.S. Treasury notes, Federal agency bonds, municipal debt securities, and certificates of deposit. The remainder is held in money market accounts and commercial paper for future cash flow needs. The overall yield is at .88%, compared to .92% last quarter and .79% at the end of 2015. VISION CONSIDERATION: Not applicable. SUPPORTING DOCUMENTS: Discussion Investment Portfolio Summary Prepared by: Darla Monson, Senior Accountant Reviewed by: Tim Simon, Chief Financial Officer Approved by: Tom Harmening, City Manager Study Session Meeting of January 23, 2017 (Item No. 2) Page 2 Title: Fourth Quarter Investment Report (October – December 2016) DISCUSSION BACKGROUND: The City’s investment portfolio is focused on short term cash flow needs and investment in longer term securities. This is done in accordance with Minnesota Statute 118A and the City’s Investment Policy objectives of: 1) Preservation of capital; 2) Liquidity; and 3) Return on investment. PRESENT CONSIDERATIONS: The total portfolio value increased in the fourth quarter from approximately $54 million to $64 million due to the receipt of the second half property tax and tax increment settlements from Hennepin County on December 1st. The overall yield of the portfolio is .88% at 12/31/2016, compared to .92% at 9/30/2016 and .79% at 12/31/2015. Cities generally use a benchmark such as the two year Treasury, which was at 1.20% on 12/30/2016, up from .77% at 9/30/2016, or some similar measure for yield comparison of their overall portfolio. Due to the large amount of cash received from the tax settlement, the money market balances increased by about $12.5 million during the quarter and make up nearly 40% of the total. Much of the $10.3 million of bond proceeds received in July 2016 for the outdoor and indoor recreation projects have been spent and will likely be fully spent by the second quarter of 2017. A large amount of cash will be needed in the first quarter for the February 1st debt service and TIF note payments, as well as for normal payroll and on-going operating expenses. The portfolio currently has about $2.7 million of commercial paper with maturity dates of up to 6 months and interest rates near 1% to invest cash in the shorter term. Commercial paper are promissory notes with very short maturity periods issued by financial institutions and large corporations. The City continues to work closely with the 4M Fund and PFM Asset Management LLC on shorter term investment options for available cash. Another 8% or approximately $5.5 million of the portfolio is invested in longer term fixed and step rate certificates of deposit. There are currently 23 CD’s in the portfolio, each with a face value of $245,000 or less, which guarantees that each CD is insured by the FDIC up to $250,000. They have varying maturity dates over the next four years with rates up to 2.3%. The remaining half or approximately $31 million of the portfolio is invested in other long term securities which include municipal bonds ($8.5 mil), Federal agency bonds ($13.4 mil) and U.S. Treasury notes ($9.2 mil). Municipal bonds are issued by States, local governments, or school districts to finance special projects. Agency bonds are issued by government agencies such as the Federal Home Loan Bank or Fannie Mae, which may have call dates where they can be called prior to their final maturity date. Here is a summary of the City’s portfolio at December 31, 2016: 9/30/16 12/31/16 <1 Year 39% 49% 1-2 Years 15% 17% 2-3 Years 25% 15% 3-4 Years 15% 15% >4 Years 6% 4% 9/30/16 12/31/16 Money Markets/Cash $12,360,542 $24,945,638 Commercial Paper $3,236,638 $2,739,183 Certificates of Deposit $7,504,855 $5,487,070 Municipal Debt $8,638,660 $8,514,385 Agency Bonds/Treas Notes $22,187,833 $22,631,208 City of St. Louis Park Investment Portfolio Summary December 31, 2016 Institution/Broker Investment Type CUSIP Maturity Date Yield to Maturity Par Value Market Value at 12/31/2016 Estimated Avg Annual Income Citizens Indep Bank Money Market 0.08%451,353 451,353 361 4M Liquid Asset Money Market 0.26%2,681,584 2,681,584 6,972 4MP Liquid Asset Money Market 0.36%18,509,673 18,509,673 66,635 4M 2016A Bonds Money Market 0.26%491,210 491,210 1,277 4MP 2016A Bonds Money Market 0.36%1,657,085 1,657,085 5,966 23,339,552 UBS Institutional Money Market 0.28% 1,102,595 1,102,595 3,087 UBS Institutional Money Market 0.28% 52,138 52,138 146 1,154,732 PFM Toyota Motor Comm Paper 89233GP75 02/07/2017 1.01% 750,000 749,273 7,575 PFM Muni Debt - New York, NY 64966HJS0 04/01/2017 1.20% 500,000 506,205 6,000 PFM Muni Debt - Fond Du Lac WI Schl 344496JQ8 04/01/2017 1.05% 1,000,000 1,001,600 10,500 PFM CD - Discover Bank DE 254671AG5 05/02/2017 1.75% 240,000 240,773 4,200 PFM CD - GE Cap Retail Bank UT 36160NJZ3 05/04/2017 1.75% 240,000 240,864 4,200 PFM Credit Agricole CIB NY Comm Paper 22533TS98 05/20/2017 1.12% 1,000,000 995,780 11,200 PFM JP Morgan Comm Paper 46640PTL7 06/20/2017 1.14% 1,000,000 994,130 11,400 PFM Muni Debt - N. Orange Cty CA 661334DR0 08/01/2017 1.01% 1,000,000 999,530 10,110 PFM CD - Sallie Mae Bnk UT 79545OPE9 08/29/2017 1.70% 240,000 241,536 4,080 PFM CD - Sun Natl Bank NJ 86682ABV2 10/03/2017 1.00% 240,000 240,182 2,400 PFM CD - Everbank Jacksonvl FL 29976DPB0 10/31/2017 1.00% 240,000 240,118 2,400 PFM CD - Comenity Bank DE 981996AX9 12/05/2017 1.25% 200,000 200,338 2,500 PFM CD - Banco Popular PR 05967ESG5 12/05/2017 1.10% 240,000 241,032 2,640 PFM FNMA 3135G0TM5 01/30/2018 1.02% 1,000,000 1,000,010 10,200 PFM Fannie Mae 3136G1AZ2 01/30/2018 1.00% 1,000,000 996,840 10,000 PFM CD - Ally Bank UT 02006LNL3 02/05/2018 1.25% 240,000 240,485 3,000 PFM CD - Third Fed S&L Assn OH 88413QAT5 02/22/2018 1.35% 240,000 240,734 3,240 PFM FHLB Bond 3130A7CX1 03/19/2018 0.88%5,000,000 4,991,950 43,750 PFM FHLB Global 3130A9AE1 10/01/2018 0.91%2,000,000 1,989,000 18,200 PFM US Treasury Note 912828WD8 10/31/2018 0.89% 370,000 370,592 3,293 PFM Muni Debt - NYC Trans Fin Auth 64971QH55 11/01/2018 1.33% 1,000,000 993,860 13,280 PFM FHLB 3130AAE46 01/16/2019 1.25% 730,000 729,745 9,125 PFM FNMA 3135G0H63 01/28/2019 1.04%1,600,000 1,602,224 16,608 PFM Muni Debt - Williamston Mich Sch 970294CN2 05/01/2019 1.37% 2,000,000 2,023,980 27,360 PFM CD - Cit Bank UT 17284CH49 06/04/2019 1.90% 240,000 242,590 4,560 PFM CD - Amer Exp F UT 02587CAC4 07/10/2019 1.95% 240,000 243,106 4,680 PFM CD - Capital One Bank 14042E4S6 07/15/2019 1.95% 240,000 242,446 4,680 PFM Muni Debt - New York City 64971WUX6 08/01/2019 1.29% 2,000,000 1,993,120 25,780 PFM CD - First Bk Highland IL 3191408W2 08/13/2019 2.00% 240,000 240,343 4,800 PFM CD - Webster Bk NA CT 94768NJX3 08/20/2019 1.90% 240,000 243,101 4,560 PFM FHLB Global 3130A9EP2 09/26/2019 1.04%1,400,000 1,383,312 14,560 PFM CD - Capital One Bank 140420PS3 10/08/2019 2.10% 240,000 243,710 5,040 PFM CD - State Bk India IL 856283XJ0 10/15/2019 2.10% 240,000 243,778 5,040 PFM CD - Goldman Sachs Bank NY 38148JHB0 01/14/2020 2.20% 240,000 244,428 5,280 PFM CD - Amer Express UT 02587DXE3 01/30/2020 1.95% 240,000 242,758 4,680 PFM CD - Camden Nat'l Bank ME 133033DR8 02/26/2020 1.80% 240,000 243,211 4,320 PFM CD - Private Bank & Tr IL 74267GVA2 02/27/2020 1.75% 240,000 243,576 4,200 PFM CD - HSBC Bank DE Step Rate 40434ASZ3 03/30/2020 2.22% 240,000 240,086 5,330 PFM US Treasury Note 912828VP2 07/31/2020 1.23% 2,250,000 2,279,093 27,675 PFM CD - World's Foremost 9159919E5 08/06/2020 2.30% 200,000 198,588 4,600 PFM US Treasury Note 912828L32 08/31/2020 1.34% 1,100,000 1,088,571 14,740 PFM US Treasury Note 912828L32 08/31/2020 0.93% 1,200,000 1,187,532 11,160 PFM US Treasury Note 912828L32 08/31/2020 0.89% 1,000,000 989,610 8,900 PFM US Treasury Note 912828L32 08/31/2020 1.09% 700,000 692,727 7,630 PFM CD - Comenity Cap Bk UT 20033AND4 10/13/2020 2.00% 245,000 249,288 4,900 PFM Muni Debt - Connecticut St 20772JKN1 10/15/2020 1.75% 1,000,000 996,090 17,520 PFM US Treasury Note 912828N48 12/31/2020 1.02% 250,000 249,923 2,550 PFM US Treasury Note 912828N48 12/31/2020 1.12% 750,000 749,768 8,400 PFM FHLB Global 3130A8QS5 07/14/2021 1.25% 750,000 723,945 9,375 PFM US Treasury Note 912828D72 08/31/2021 1.93% 1,600,000 1,606,368 30,880 39,371,845 GRAND TOTAL 64,317,483 567,545 Current Portfolio Yield To Maturity 0.88% Study Session Meeting of January 23, 2017 (Item No. 2) Title: Fourth Quarter Investment Report (October – December 2016)Page 3 Meeting: Study Session Meeting Date: January 23, 2017 Written Report: 3 EXECUTIVE SUMMARY TITLE: Update Regarding 2544 Highway 100 S. (Lutheran Church of the Reformation Site) RECOMMENDED ACTION: None POLICY CONSIDERATION: None at this time. SUMMARY: The Thai Buddhist Center of Minnesota purchased the property at 2544 State Highway 100 South on January 9, 2017. The previous use of the site was the Lutheran Church of the Reformation. The new owners intend to use the property for a Thai Buddhist Temple to be called Wat Thai of Minnesota (“Wat” means “temple” in Thai) that will serve as a place of worship and meditation. The new owners state that as part of their tradition, it is typical to have monks living at the temple. This is not currently allowed under the zoning code. The new owners have formally requested an amendment to the city’s zoning ordinance to allow up to 15 people to reside at a Religious Institution in the R-1 and R-2 Single-Family Residence Zoning Districts, and accommodate their proposed use. According to the new owners, the number of monks staying at the temple and the duration of their stays varies depending upon the purpose of the monks’ visits. They anticipate having one of the monks reside there for a year, and this person will oversee activities. Four to five other monks may live there for several months, and the remaining spaces would be occupied by people staying for shorter periods of time (approximately one week). This zoning text amendment is scheduled for a public hearing at the Planning Commission on February 1, 2017. The existing building is in need of repair. The new owners intend to make the required repairs in order to occupy the building. Also, the new owners are considering additional renovations, possible expansions of the existing building, and/or constructing accessory buildings and structures on the site. No concept plans have been submitted for review. They have had preliminary discussions with city staff. Any expansion of the existing building or any new structures will likely require a conditional use permit, which also requires a public hearing at planning commission and city council approval. FINANCIAL OR BUDGET CONSIDERATION: Not applicable. VISION CONSIDERATION: Not applicable. Prepared by: Gary Morrison, Assistant Zoning Administrator Sean Walther, Planning & Zoning Supervisor Reviewed by: Michele Schnitker, Housing Supervisor Approved by: Tom Harmening, City Manager Meeting: Study Session Meeting Date: January 23, 2017 Written Report: 4 EXECUTIVE SUMMARY TITLE: Vision St. Louis Park Update RECOMMENDED ACTION: None at this time. This report is an update on the upcoming Vision activities and schedule. POLICY CONSIDERATION: None at this time. Please let staff know of any questions you might have. SUMMARY: Our Vision 3.0 process is underway! We have selected a name and logo (see attached) and had a first Steering Committee meeting. Events are set as noted below and a more specific schedule is outlined on page 2 of this report. Here is a summary of the activities: Steering Committee On January 17, 2017 the Vision Steering Committee held its first meeting with our consultant, Rebecca Ryan via Web Ex (similar to Skype). One Steering Committee member (Curt Rahman) needed to resign, due to scheduling conflicts; the Council may wish to appoint a new member at its February 6th meeting. The group is very excited and will jump in to work on the “trends” portion of the process with our consultant at the next meeting in February. Schedule – Attached is a tentative schedule of Vision events for the coming months. It shows the Training of Facilitators, two Town Hall meetings, two Facebook Live Town Hall meetings and Steering Committee meetings. Staff is developing invitations to the events and working toward advertising them widely. Additional other engagement opportunities are being also developed, including on-line surveys; placement of chalk boards with questions about the future at a variety of community events, coffee shops and other venues. Train the Facilitator – The “Train the Facilitator” training is to teach community members a process for holding and facilitating a neighborhood meeting about the future of St. Louis Park. The intent is to have future-focused conversations and report all insights back to the consultants and project teams. The Consultant and staff are creating the materials and outreach for this training; it will be widely advertised over the next few weeks. FINANCIAL OR BUDGET CONSIDERATION: The Vision update contract amount is $120,000 and the source of funding is the Development Fund. VISION CONSIDERATION: St. Louis Park is committed to being a connected and engaged community. SUPPORTING DOCUMENTS: Discussion Logo Design Prepared by: Meg McMonigal, Principal Planner Reviewed by: Kevin Locke, Community Development Director Jacqueline Larson, Communications and Marketing Manager Approved by: Tom Harmening, City Manager Study Session Meeting of January 23, 2017 (Item No. 4) Page 2 Title: Vision St. Louis Park Update DISCUSSION Tentative Vision Events Schedule - 2017 January Jan 17th - 1st Steering Committee Meeting – Community Room - 6:30-7:30 PM February Feb 21 - Train the Facilitator Training – MSC - 6 – 8:30 PM Feb 22 - 1st Town Hall– City Council Chambers - 7 PM – 8:15 PM Feb 22 - Steering Committee meeting - 6 – 7 PM March March 2 – Facebook Live Town Hall – on-line - 8 PM March 16 - 2nd Town Hall 7 PM – 8:15 – City Council Chambers March 16 - Steering Committee meeting 6 – 7 PM April April DATE TBD - 2nd Facebook Live Town Hall 8 PM – on-line April 18 - Steering Committee Meeting 6:30 PM May May 16 - Steering Committee Meeting 6:30 PM Steering Committee Applicants APPLICANTS APPOINTED Ward 1 Emily Crook Barb Martin Frank Ross Lisa Genis Amaya Fokuo – Youth Ward 2 Chris Hanson Larry North Adebisi Wilson (withdrew) Lynette Dumalag Curt Rahman (withdrew) Ward 3 Jodi Dezale Dan Salmon Lindsay Thompson Matt Flory Rachel Harris Julie Sweitzer Ward 4 Jim Brimeyer Tracy Just* Justin Grays George Hagemann Not in SLP Eric Hoffer Nene Matey-Keke Christina Woodlee *Unable to meet on Tuesdays Study Session Meeting of January 23, 2017 (Item No. 4) Page 3 Title: Vision St. Louis Park Update Vision Logo Shown below is the logo to be used on all Vision materials. Vision 3.0 refers to the fact that this is the third time the city is conducting a Vision process.